HomeMy WebLinkAbout1994-03-29 Bd Comm minutes
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MINUTES
IOWA CITY AIRPORT COMMISSION
TUESDAY, FEBRUARY 15. 1994 - 5:30 P.M.
IOWA CITY TRANSIT FACILITY
MEMBERS PRESENT:
John Ockenfels, Howard Horan, Pat Foster,
Richard Blum
STAFF PRESENT:
Rick Fosse, Dan scott, Anne Burnside, Ron
o I Neil
city Engineer Rick Fosse presented information concerning the water
detention areas for Walmart and Menards. After a site inspection,
it was determined that there were two problems with the WaJ,mart
detention area. The first was that more water is being discharged
than was predicted and the second was that the discharge orifice
was not constructed properly. This affects the release rate.
Fosse wrote a letter to Walmart at the end of November explaining
the problem and had not yet received a response. Burnside
requested a copy of the letter that was sent to Walmart.
Ockenfels asked if Cub Foods would be allowed to build before this
deficiency is corrected. Fosse deferred this question to the city
Attorney's office. Fosse said there is money in escrow to correct
problems at the Walmart site. There is a possibility that this
money could be used if Walmart fails to correct the problem.
The Menards site water discharge was suppose to be contained on the
Dane property. Menards has taken a sheet flow discharge and made
it into a single source point discharge. The Airport's concern is
that the discharge across Airport property will take some
agricultural land out of production.
Ockenfels said that the last time anyone from Menards talked to the
Commission, they indicated that the water would be piped directly
to willow Creek and it would not affect Airport property. At that
time, Menards was interested in an easement to willow Creek.
Fosse sent a letter to Menards indicating that this item would need
to be resolved before an occupancy permit would be issued. Fosse
said that Menards has said that Shive-Hattery Engineering is
working on a resolution to the problem.
Blum raised the question of how to determine that Menards is
constructing their building according to the plans approved.
Burnside said that could be coordinated through the Building
Inspection Department. O'Neil said he has discussed that issue
with Senior Building Inspector Ron Boose and his department will
monitor the situation.
CALL TO ORDER:
Chairperson Ockenfels called the meeting to order at 6:06 p.m. A
quorum of the commission was present.
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APPROVAL OF MINUTES:
The minutes of the January 18, 1994, meeting were accepted as
submitted.
AUTHORIZATION OF EXPENDITURES:
There was discussion concerning the electric bill. The commission
pays for the electricity for the T-hangars and the united Building.
Foster calculated that each aircraft engine heater cost about $.13
an hour to run. Transient planes are sometimes plugged in
overnight. ICFS sometimes charges them a fee but the Airport does
not get reimbursed for the electricity. Ockenfels suggested ICFS
plug transient planes in at the shop building. Since ICFS pays the
electricity at the shop, they will be able to pass that cost on to
their customers. Jones, from Iowa city Flying Service, will
provide some information on how much electricity the engine heaters
use. There was discussion that the Commission may have to develop
a method to recover electricity costs. Blum moved to approved the
expenditures as presented. Foster seconded the motion and the
expenditures were approved 3 - o.
PUBLIC DISCUSSION - ITEMS NOT ON AGENDA:
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Jones, from ICFS, presented a list of improvements he would like to
see at the Airport. These items included shampooing the carpet in
the Terminal Building more often, new lobby furniture and
repainting t~e public areas and ICFS offices. Ockenfels said that
items for renovation of buildings at the Airport were deleted from
the FY95 budget by the city Council. This included roof repairs
for the Terminal Building and the united Building. Blum suggested
that the Commission supply some paint if ICFS would paint the areas
they utilize in the Terminal Building. Jones said ICFS would paint
the interior of the Terminal Building if the Commission would
supply the paint.
ITEMS FOR DISCUSSION/ACTION:
a. Hangar building - O'Neil stated that in discussing this issue
with the Finance Director, it was suggested that the Master Plan
issue may have to be resolved before a plan is put together to
build a hangar building. There is definitely a need for an
additional hangar building.
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Dean Thornberry, an local businessman and aircraft owner, suggested
a joint ownership between the Airport and himself to finance the
building. Funding issues for an additional hangar building were
discussed. He would like to proceed this summer with the project.
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Even if the Airport was to be moved, the new building could be
moved or sold to the new property owner. All the hangars at the
Airport are occupied and there has been a waiting list for hangars
for the last several years.
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Burnside suggested that Thornberry develop a written proposal and
present it to the Commission. Thornberry said he thought that not
only would one building be filled, he thought t~ere would be a need
for another hangar building in the near future.
The Commission discussed control of the building for lease
purposes. O'Neil reminded the Commission that because there is
currently a question of priority in leasing T-hangars, the
Commission would want an agreement that protected against
discrimination in leasing the hangars.
Thornberry also questioned if he would be allowed to sell fuel.
The Commission said there is nothing prohibiting another fuel
vendor on the Airport. Thornberry was asked to include this in his
proposal.
b. Airport Master Plan - Ockenfels said there is a meeting next
week with the City Council to discuss the Master Plan. He and
Horan have been working on a presentation.
c. state AlP project - O'Neil stated that there is a memo in the
packet listing the grant applications on file with the IDOT and the
FAA. The Commission needed to pass a resolution for the grant
application to the IDOT for Phase Four of the security fencing
program. Blum made a motion for a resolution to apply to the Iowa
Department of Transportation for a grant for Phase Four of the
Airport security fencing program. Horan seconded the motion and at
roll call vote, the motion passed 4 - o.
CHAIRPERSON'S REPORT:
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Ockenfels reminded the Commission to be at the meeting with the
City Council at 7:00 p.m. on February 22 at the Civic Center.
COMMISSION MEMBERS' REPORT:
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Blum reminded the Commission there is a meeting of the Iowa PUblic
Airports Association in Ames at 11:00 a.m. He encouraged other
Commission members to attend.
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ADMINISTRATIVE REPORT:
O'Neil said that he researched at the County Recorder's office and
there is no easement recorded for Dane across Airport property to
his farm buildings.
H.R. Green will provide a breakdown of the costs included for the
$ 10.9 millon worth of improvements included in option 1 of the
Feasibility study. They would have this available before the
Commission's meeting with the Council.
Iowa city will be included in the state's Runway Marking Program
for FY95. This project could start any time after July 1, 1994.
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commission officers will be elected at the March Commission
meeting.
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Kathy Randolph, who does many of the airspace studies for Iowa
city, will be, in Iowa City sometime during the middle of the month
of March. She would like to meet with some of the Commission
members. Burnside expressed interest in meeting with her.
To meet ADA requirements, automated doors for the Terminal Building
will cost about $2000.00 per door. At least three doors would need
to be automated.
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O'Neil contacted Davis's attorney and will schedule a meeting to
inspect the water drainage problem on Airport property near Ruppert
Road.
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SET NEXT REGULAR MEETING:
The next regular meeting was set for March 22, 1994, at 5:30 p.m.
ADJOURNMENT:
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Horan moved to adjourn the meeting at 7:25 p.m. Blum seconded the
motion and the meeting was adjourned.
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MINUTES
PARKS & RECREATION COMMISSION
February 9, 1994
John Beasley, Tom Bender, Bill Brandt, Jana
Egeland, Deb Liddell, Bruce Maurer, Matt
Pacha, John Pelton, Dee Vanderhoef
MEMBERS PRESENT:
STAFF PRESENT:
Bartels, Howell, Kriz, Moran, Trueblood
GUESTS:
FORMAL
ACTION
TAKEN:
PUBLIC
DISCUSSION:
LETTER RE
CITY PARK
RIDES:
Don otto and Larry Wilson
Moved bv Vanderhoef. seconded by pacha. to approve the
minutes of the January 12. 1994 meeting as written.
Unanimous.
Larry Wilson and Don otto, members of the Riverfront
and Natural Areas commission, addressed the commission
with respect to their desire to begin construction of
a portion of the Ned Ashton Gateway Park (Benton
Street Pocket Park). Wilson stated the Parks and
Recreation commission approved funding up to $10,000
for this purpose, but noted the money would not be
available until 1998. Don otto felt based on the
enthusiasm exhibited in the Ralston Creek clean up
effort conducted by volunteers something similar to
this could be done with the Ned Ashton Gateway Park.
He stated volunteers would work to clean up the
debris, get materials donated, and would work with the
city to obtain woodchips and plant trees. otto stated
he contacted the University of Iowa Department of Art
to see ,if they would be interested in donating a
sculpture, and they were very enthusiastic not only in
designing a sculpture but were' also interested in
being involved in designing the benches and tables.
Wilson and otto asked the commission for their support
to proceed with initiating development. Wilson stated
they would be willing to provide a concrete proposal
to the commission prior to actually starting, with
Brandt requesting that this be done. Commission
members indicated their support for this volunteer
effort.
The commission discussed the letter addressed to them
purportedly from University of Iowa Recreation
Students regarding the commercial amusement rides in
City Park. The letter stated they felt the rides in
city Park are undesirable and inappropriate, and
should be removed from the park. pacha questioned
whether or not the letter was in fact written by
University of Iowa Recreation Students, noting the
absence of any representative at the meeting. He also
stated it was hard to take the letter seriously when
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PENDING
ISSUES
LIST:
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the letter questions the appropriateness of allowing
a private entrepreneur to operate a commercial
amusement ride operation in a public, tax-supported
park, and then goes on to suggest moving the rides to
another park - sturgis Ferry. Trueblood stated he
sent a copy of the letter and talked to a University
of Iowa professor in the Leisure studies Department.
He indicated he was not aware of any such effort and
had not heard any comments with respect to this
matter. Trueblood stated he and the professor felt
the letter did not come from the "Recreation Students,
University of Iowa," adding students majoring in
recreation are not known as Recreation Students but as
Leisure Studies Students. Pacha noted at a previous
meeting the commission approved and supported the
continuation of the Drollinger rides in city Park.
The commission agreed that no further action was
necessary.
Brandt stated at last month's meeting the commission
discussed developing a pending issues list of short
term issues the commission could focus on and try to
resolve. Each commission member was asked for their
input, and the following issues/goals were listed:
Commission as a whole - restoration of city Park.
Maurer - laying groundwork for the development of the
park/sports complex and addition to the Recreation
Center; working with the volunteer group to. develop
the Ned Ashton Gateway Park; and discuss priorities
and type of support with respect to the proposed art
center.
Bender - ice skating facilities.
pacha - development of a park use statement for each
park (active or passive use).
Egeland - development of the trail system and possibly
breaking it down and setting a goal of completing a
two mile section.
Vanderhoef - hand-in-hand with the Neighborhood Open
Space Plan: looking at each park to determine if it is
meeting the needs of the neighborhoods, determining
what they want and need, if the park is serving that
purpose, and what can be done with ~mall amounts of
money to improve the parks and accomplishing this by
reviewing one or two parks each meeting; and
determining park and recreation priorities as far as
use of the parkland acquisition fund, both for
acquisition and development. '
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Pelton - more pUblic awareness of trees, the Forestry
Division and the role of the city Forester, plus
positive things the whole department does. Trueblood
stated the city Forester does a number of things such
as writing articles for the city newsletter which is
mailed out with the utility bills, speaking to school
groups, and conducting Arbor Day activities. Pelton
stated at the last meeting of the Riverfront and
Natural Areas Commission they discussed Arbor Day with
the consensus of that group being to help in this
project, of recognizing a person in the community who
is very active in the conservation movement-a
protector of trees, and conducting a favorite tree
contest within the city, with the 'recognized person,
contest winner and city Forester planting the same
type of tree in city Park as part of the restoration
project. Pelton stated this could be a short term
thing for the commission to help in this project.
Trueblood stated the city Forester presently conducts
various activities on Arbor Day, such as essay
contests, tree plantings, and the Tree city U. S. A.
award ceremony. staff will contact Charlie Denney,
staff person for the Riverfront and Natural Areas
Commission, to coordinate activities.
Liddell trails; exploring and strengthening
relationships with the School District and
neighborhood associations; developing a park use
policy for all parks; and with respect to the
Neighborhood Open Space Plan, preparing an inventory
of all parks and determining how each park is
utilized.
Brandt - working together with the School District in
determining areas that act or could act as both a
school playground and park; restoring one park each
year; and obtaining an agreement with the swim Club re
fees and use of the Mercer Park Aquatic Center.
Brandt stated he drove around Iowa city and saw a lot
of unused land and felt there should be a better way
of using land the city already has.
Brandt suggested discussing one of these issues each
month to determine how the commission stands as a
whole on it. pacha suggested prioritizing the issues
using the process used to prioritize the CIP projects.
Bender stated the discussion regarding the commission
and School District intrigued him, and he felt a
partnership between the two entities is an alternative
way to get resources, expertise and/or funding. He
noted presently there is a lot of activity in the
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Hunters Run area trying to raise money for playground
equipment and landscaping for the new school, adding
parents recently kicked off a fund raising drive to
raise $100,000 for this purpose. He stated there is
a tremendous amount of fund raising going on in the
community now and it is getting very competitive. The
concept of a partnership between governmental bodies,
private businesses and citizens is one way the city
can cope with the escalating needs and shortage of
funds.
Discussion turned to the parkland acquisition fund and
parkland development fund. Trueblood stated
approximately $12,000 was in the parkland development
fund and over $400,000 was in the parkland acquisition
fund. Brandt recommended every year withdrawing money
from the parkland acquisition fund to rebuild one park
per year, with Liddell stating this would be parkland
development and not acquisition. Brandt suggested
borrowing money from the acquisition fund for this
purpose, noting if the city can't maintain the parks
it presently has it made no sense to acquire more
parks. He stated developers will be forced to donate
or give land anyway with the Neighborhood Open Space
Plan.
Trueblood stated $50,000 is in the proposed budget
each year for "parkland development", with $38,000 of
this amount recommended to come from the general fund
and $12,000 from the parkland development fund.
Trueblood stated he personally did not have a problem
with borrowing money from the parkland acquisition
fund to develop a particular park, but noted in the
past the commission as a whole has been very reluctant
to borrow money from this fund when the city Manager
has suggested it.
Vanderhoef stated the parkland acquisition funds are
going to be very important in already developed
neighborhoods, noting the city is very deficient in
some developed areas. She stated these funds will be
important even if trying to get just a trail to
connect to an existing trail or park, noting land is
very expensive. Brandt asked why school ground cannot
be considered parkland in certain areas, with
Vanderhoef stating a certain percentage of school
ground is considered as parkland in the Neighborhood
Open Space Plan. She stated this is where it is
important for the commission to get out to the
neighborhoods to work jointly with them to obtain
information on where we are, what is possible and what
land belongs to whom.
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Liddell stated she was uncomfortable with the concept
of restoring a park each year until an assessment of
what the neighborhoods want and their ability to
contribute towards it is completed. She stated the
commission has not corne to terms with how it wants to
use the parks and this should be based on neighborhood
needs and what the commission's priorities are. She
noted the density question and the city has determined
the greatest need for green space is in the downtown
area. Brandt stated he and others he has talked with
feel the downtown land is for business and not for
parkland use, and has a real problem with developing
the downtown to make parkland compared to other
neighborhoods that need parkland. Liddell stated part
of the commission's commitment is to provide trails
and greenways to the neighborhoods enabling people to
get to the parks, noting people in the downtown area
still have needs and part of the way to respond is to
make green ways a priority so people can have access
to parks. She stated the Neighborhood Open Space Plan
is designed, in part, to take people to parks.
Brandt stated he was not one to' believe having a fund
of $400,000 just sitting there when there is a dire
need for things such as playground equipment for the
new school, asking what better advertising could there
be for the commission than giving the school a sum of
money to help build the playground. Liddell stated
citizens may perceive it as paying for it twice - they
pay for schools and they pay for parks. Vanderhoef
stated there may be the possibility of developing a
trail to the school that would enable everybody to get
to it. Brandt thought it would be a good idea to
discuss the commission's commitment to trailwaysas
far as redeveloping and developing new trails to new
parks.
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Beasley stated the commission needed to discuss
formulation of a policy and guidelines with respect to
use of the Parkland Acquisi tion and Parkland
Development funds. Vanderhoef stated she would like
to delay this discussion until completion of the
Neighborhood Open Space Plan ordinance because if an
ordinance is adopted where a developer has to give the
city either land or money in lieu of land in the new
undeveloped areas, the city may well be getting the
land that is needed and the dollars will be more
useful to prioritize them into developed areas.
Beasley requested written material describing the two
funds and how they can be used; staff win provide
this information to the commission.
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with respect to some of the issues listed, Trueblood
responded: Trails - approximately four months ago a
Regional Trails Committee was established and he
represents the city on this committee comprised of
representation from the county, bicyclists,
Coralville, North Liberty, F.I.R.S.T., and the Hoover
Nature Trail. The overall thrust of this committee is
a county-wide trail system, both in the city and
outside the city, what needs to be done and how they
can connect together. Also, going before the next
city council meeting is an agreement to enter into a
contract with Shive Hattery to take excerpts out of
the old Stanl~y Plan for the Iowa River Corridor Trail
between Burlington and Highway 6 to update and make
recommendations. Trueblood stated there are monies
available, such as grant monies that they will be
working towards obtaining, noting before long there
may be a lot of money available for trails. The
trails would not necessarily be just nature trails but
also bicycling trails right through the city.
Trueblood stated in the seven year CIP budget
information handed out at last month t s meeting the
city tentatively included $30,000 per year for intra-
city bike trail development.
Forming partnerships - The Iowa city Girls Softball
Association's project (renovation of fields at
Napoleon Park) got underway this last fall, with the
group contributing $25,000 and the city matching it.
Volunteers and city staff are working on this project
and it will be completed this spring. with respect to
the Iowa city Kickers proposal to begin development of
soccer fields at the south wastewater treatment si~e,
it appears the city will commit $140,000 towards this
effort, with the soccer group already having $65,000
and planning to raise another $35,000 for this
purpose. A week from tomorrow night staff will be
interviewing two local firms to do the design work for
this project.
Parks meeting neiqhborhood needs - Recently staff
received a letter from the President of the Grant Wood
Neighborhood Association requesting that a small slide
be put in Fairmeadows Park to accommodate pre-schOOl
children; next spring a slide will be installed. with
respect to the Hunters Run/Weber School area, staff
met with the neighborhood group to see what they would
like to see in the area. There have been different
opinions, with some wanting playground equipment and
others who do not. The group decided to develop a
small trail and have sent a sketch as to what they
would like to see done; staff will be proceeding with
6
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SWIM CLUB
FEES:
LOW INCOME
ASSISTANCE
PROGRAM:
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this. Trueblood stated the feeling of some people in
the Hunters Run area appears to be that they need to
look at the school as a possible neighborhood park.
Prioritization of the above issues will be completed
at next month's meeting.
Trueblood stated at last month's meeting the
commission approved all fees except the swim Club
fees. Staff recommended not increasing the fee in
FY95 and increasing it to $30 in FY96 but only for
when they have exclusive use of 50 meter pool, which
would likely be only swim meets. Staff felt this fee
increase was justified because when the Swim Club has
meets it closes the Aquatic Center down to the general
public, and felt it was better to wait until FY96 for
this increase because last time a fee increase was
proposed the Swim Club went to the city Council
stating they did not have enough time to react and
plan for it. Trueblood stated staff feels what they
had proposed is probably the best procedure to follow"
and unless the commission has further direction at
this time staff will meet with ,the Swim Club. Brandt
instructed staff to proceed as indicated.
Information on the Federal Poverty Guidelines which
the Recreation Division currently uses at the 130%
level in its low income assistance program and a
sliding scale based after the community Mental Health
Center was distributed. At last month's meeting there
was interest expressed by a majority of the commission
to look into using a sliding scale for the low income
assistance program. Moran explained the present
program, which gives aid to those individuals where 30
percent of their income exceeds what the U.S.
Government considers to be the poverty level; this
level was selected because it is the same level used
by the School District for its free lunch program.
Moran stated he did not feel the sliding scale range
utilized by the community Mental Health Center would
work for the Recreation Division because it gives a
great amount of aid to a lot of different people with
a lot of varied income, and they are only focused on
one activity (providing therapy for people with a
mental disability). Staff would like to make the
process non-intimidating and very simple, arid are
afraid if there is a large sliding scale it would be
an administrative problem; i.e., computer input,
slowing the registration process down, and
implementing a manual system of administration. Staff
is currently looking at a 3 tier process: 1) DHS
program identification; i.e. Title XIX, SSI, ADC,
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BUDGET
UPDATE:
COMMITTEE
REPORTS:
DIRECTOR'S
REPORT:
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etc.; 2) DHS program identification and income; and 3)
income only. Staff will continue working on
identifying other existing low income assistance
programs, and developing a recommendation for the
commission.
Trueblood reported the department fared fairly well in
its budget requests. The Forestry and Recreation
Di visions did not get the added positions (one for
each division) they were requesting, and with respect
to the C.I.P. budget, the Recreation Division's
request for lobby furniture replacement and four
portable radios for its Playground/Summer Camp
programs were pushed back one year and most, if not
all, of the other divisions' requests were approved.
Neighborhood Ooen Space Committee: Vanderhoef
reported the Neighborhood Open Space Committee held
its first meeting to begin the process of writing an
ordinance, which will take several months to complete.
Liddell stated the committee will be compiling an
inventory of potential parkland.
Trueblood reported on the following:
CITY PARK RESTORATION EFFORTS. To date cash on hand
amounts to $35,550, and the Noon optimist Club has
committed $5,000. Beasley asked if any commitment had
been made by FEMA, with Trueblood indicating the
department has not received any money or commitment at
this time. Mary Weideman, along with Carol Girdler,
are heading up a fund raising event for February 20 at
Carver Hawkeye Arena at the Iowa-Indiana women's
basketball game and Iowa-Iowa State wrestling meet.
They will be setting up pictorial displays and tables
with containers for donations. First National Bank,
Iowa City Schools and Dance of Iowa are sponsoring a
musical variety benefit featuring children performing
for the park on Sunday, March 6, at City High
Auditorium at 1:30 and 4 p.m., with all proceeds going
towards restoration of city Park. Brandt stated at
one time there was discussion about having a plastic
duck race to raise funds. Trueblood stated Handicare
conducted such a fund raiser last year, and the Park
,and Recreation Foundation could possibly co-sponsor
this event. Egeland stated there will be dog walk in
city Park on May 15 to benefit the American Cancer
society, and $1 of the registration fee will go
towards park restoration. She encouraged
commissioners to participate in this event.
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WHISPERING MEADOWS WETLAND. Progress is being made
and the bid opening for the first phase of this
project was held. Barker's, Inc. of Iowa city
received the construction bid for $110,912.50; Olson
Brothers Landscaping of Marion received the prairie
restoration bid for $23,975.00.
KIWANIS PARK. The city will be entering into a
contract with MMS Consultants to begin design work.
CITY COUNCIL BUDGET SESSION. Three items were
mentioned, which may come before the commission in the
future: 1) Iowa ci ty Parks and Recreation
Department's brochure - Naomi Novick expressed concern
with expenses incurred in mailing the brochure to all
Iowa city residents. The city Manager suggested if
the majority of the city Council haq. concerns they
should indicate them to the commission ,and let the
commission discuss them and make a recommendation to
the city council. Brandt stated he has received many
positive comments about the brochure. 2) At one time
Larry Baker asked for information as to what it would
cost to keep the Recreation Center open until midnight
one night per week; some interest was expressed in
doing this. 3) There was interest expressed by Karen
Kubby about adding to the Forestry staff, mainly
because the division may need another full time person
to enforce the tree preservation ordinance which the
City council is working on.
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ICE SKATING RINK. There is a new thrust towards the
possibility of building an indoor ice skating rink
being made, and staff has been invited to the next
meeting of this group.
ADJOURNMENT: Moved by pacha. seconded by Egeland. to adjourn.,
Unanimous. The meeting adjourned at 7:30 p.m.
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Iowa City Public Library
Board of Trustees
February 24, 1994
4:00 pm
Administrative Conference Room
Members Present:
Greenleaf, Hubbard, Hobart, Spencer, Traw
Members Absent:
Hargrave, Moyers, Singerman,
Ashe, Black, Clark, Craig, Eckholt, Green,
Holland, Lubaroff, Spaziani, Wortman
Staff Present:
Meeting was called to order at 4:15 pm
Minutes were approved as corrected. It was noted that under Staff
Reports, item A: referring to the numbers of phone calls being
generated by Dial-A-Story and COMPASS it should be 25,000 not 2500.
Hobart/Traw
Minutes of Special meeting were approved. Spencer/Traw
Disbursements
The Visa expenditures were not reviewed this month. The incorrect
month was included in the packet.
Disbursements were approved after clarification of several items.
Traw/Hubbard
Staff Reports
School-NET and PBS grant apolication: Craig reported that the
Library had sent a letter of support for the grant. The Library
will participate in the project by providing information that we
are already collecting. The library would also be a site for
people without computers who could use terminals at the library.
Craig felt this ~as a very positive and exciting venture since
administration by the school district makes it a widely used
project available to many. It will also help move the SchoolNet
program along more quickly.
Confirm March 31 as date for March Board meetinq: March 31 was
confirmed as the date for the next Board meeting. The Board
decided to vary from its usual 4th Thursday so as not to conflict
with Spring Break.
AFSCME contract neqotiations: Craig reported ,that all but one item
has been signed off on. A two year contract with 3% increase for
FY94 and 3% for FY95 has been approved. A new Blue Cross/Blue
Shield plan offering enhanced options is also included. The Job
reclassification study has been completed. The classification of
twenty seven library staff goes up; 4 go up one step, 20 go up 2
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steps, 1 goes up 3 steps and two go up four steps. Three positions
went down. Seven stayed the same. The remaining unresolved issue
is with a fact finder.
New video: Spaziani reported that a new video tape introducing
children to Compass has just been completed. It will be shown
every Wednesday between 6:15 and 6:30 on Ch 10.
Community TV Retreat: A Community TV retreat takes place this
weekend. Gary Lundquist was the Board representative and since he
has resigned, Board members were invited to attend. It is to be
held at the Senior Center from 9-5 on Saturday and 9-3 on Sunday.
Carol Spaziani, Casey Ashe and Susan Craig will represent the
staff. '
Craig informed the Board of plans for retirement events to honor
Lolly's twenty-five years of service to the library. Traw made a
motion to match the Friends Committee's startup gift to the Lolly
Eggers Endowment Fund in the amount of $2500. The income from this
fund will be used for staff development and continuing education.
His motion also recommended an allocation of $1000 to be used for
expenses incurred for Lolly's retirement weekend. The motion was
seconded by Spencer. This money comes from the Board's
Discretionary account which is funded by gifts.
Development Office report: The first issue of a Planned Giving
Newsletter has been received and will be mailed out next week. . The
Volunteer Recognition tea will take place on April 17 from 4-6 pm.
The Friends Committee recommends that $17,500 be allocated for
gifts to the library next fiscal year. In response to staff
recommendation, the Friends approved funding larger projects this
year. Library staff will provide a list of items needed and the
Friends/Foundation membership will vote to select their choices.
President's Report:
The deadline for Board candidates to fill Lundquist's vacancy is
February 25. Greenleaf reported that there were two applicants at
the time of the meeting. An announcement will be made on March 1.
Greenleaf recommended sending a packet of information to City
Council regarding the building expansion program. The Board agreed
and Greenleaf and Eggers will work on it.
At this point the future of CenterSpace was discussed. Spaziani
informed the Board that an informational meeting will take place on
March 16 at Holiday Inn. Interested individuals may ask questions
about the feasibility study and the future steps in this project.
Greenleaf noted the letter to Kathryn Kelley in response to her
concerns with a recent Channel 10 broadcast.
Committee Reports:
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Facilities Planninq: As of this morning, Linda Gentry approved the
revised contract with the architect. Three construction management
firms were sent letters inviting them to submit RFP's with a
deadline of March 15. The' fees for a construction manager
theoretically reduce the fees of the architect and replace fees for
a general contractor. A construction manager serves in the
capacity of coordinating the entire project.
David Smith, building consultant; design and project architects;
and library coordinators met last week. Six hours was spent
reviewing all space questionnaires. Smith is now writing a
preliminary building program fitting defined spaces into the design
of a three story building. These same people will meet March 18.
Search Committee: The Committee met to review the applications and
reached a consensus of opinion. Four candidates were selected
including William Cochran from Billings, Montana; Susan Craig,
ICPL; Sandra Norlin from Champagne Illinois, Faye Clow, from
Bettendorf Iowa. All accepted interviews starting March 28, April
4, 11 and 18. Tentative interview schedule includes 1 1/2 days of
activities. Interviews are scheduled for each candidate with the
Board at 4:00 pm on the Mondays. All members of the Board not on
the Search Committee were encouraged to read the letters, resumes,
etc. which will be mailed. A public forum will be held at 5:30 on
the designated Mondays for Friends/Foundation and general public.
Strategic Planninq: Craig reviewed meetings that have taken place
since February 10 when the Board met for their stakeholders' review
with the facilitator. A group of general stakeholders met last
week. Although a small group in number, they all came prepared and
filled with suggestions and it was a very rewarding session. Staff
members on the committee are meeting to edit the draft document in
order to have a second version reflecting all of the input prepared
when the Strategic Planning Group meets again on March 14. Craig
reported there has been overall consistency in the concerns and
issues generated from the stakeholder groups. She also said that
although not as easily understood as the facilities plan or the
director search the strategic plan will have an ongoing significant
impact on the delivery of library service.
Communications:
Letter from Joan Jehle.
Jehle wrote a letter to the Board praising the Library's Channel
10. She encouraged the Board to make a commitment to maintain the
high quality and numbers of programs presented by the Library.
New Business
Approve library hours FY95
Each year in February the Board approves the Library calendar for
the next fiscal year. They approved a calendar which includes an
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inservice day and opening on January 2, 1995, a City holiday.
Traw/Hobart
Review proposed new copvright ~olicv
This policy was discussed in general last June. At the request of
the Board at that time a proposed policy has been prepared.
Discussion of this document took place. Of all the various issues
addressed, the one that involves cable casting locally produced
videos, particularly story hours which make use of copyrighted
materials, is potentially the most complex and costly. The
procedure of having patrons sign releases when they work in the AV
lab to protect the library in the event they are copying videos was
felt by some to be too stringent. It was felt that since we are an
educational institution and carrying material in so many media, it
is difficult to make too strict a policy that puts the library in
a copyright-policing role. The question of other libraries was
discussed and it was pointed out that many libraries do not have a
cable channel. AV librarian Casey Ashe surveyed several libraries
and has included his report in the Board's packet. He found that
many libraries got no response to their requests for permission to
cablecast.
Green expressed concern on behalf of the Childrens Department that
strict copyright adherence could have a substantial effect on the
number of programs her department telecasts on Channel 10.
Childrens Department does book-based programs which would require
copyright clearance. Deanne Wortman, staff member of Childrens
Department asked the Board to consider the impact of such laws on
the goals of their department and the mission of the library.
Another issue discussed concerned activities that occur in Meeting
Room A. The proposal is that we have a statement for people to
sign that they are aware of the copyright restrictions, exonerating
the library from any responsibility for any form of uncopyrighted
media they might use.
Board asked what action was being requested of them from staff.
The staff needs guidance on how to proceed. What parts of the
proposed policy are acceptable and where is more information
needed?
Traw asked the staff to return with the following information:
What level of enforcement does the staff think is appropriate?
What are the specific concerns of the Childrens Department?
Contact a few publishers to
getting cablecasting rights.
staff time involved.
test out the possibilities of
Track the cost in dollars and
will we continue the procedure having everyone sign a
statement of release when they use the video editing
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equipment? This is also an issue that affects service.
The Board'was concerned about impact on services delivered.
Spaziani pointed out that the policy does not reflect a lot of new
ramifications; it simply clarifies much of what we have been doing.
The issue of cablecasting is not easy. The Board could choose to
adopt the policy with a gradual implementation. We would continue
doing what we are doing and begin to explore it more deeply on a
case by case instance.
Staff will return to Board in two or three months after compiling
this information.
"
Traw thanked everyone who worked on it.
Adjournment at 6:10 pm. Spencer/Hubbard
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MINUTES
SENIOR CENTER COMMISSION
DECEMBER 20, 1993
MEMBERS PRESENT: Harold Engen, Bud Gode, Gerry Lackender, Tom Muller, Mark
Thompson
MEMBERS ABSENT: Fred Krause
MEMBERS EXCUSED: Rufine Anciaux, Mary Geasland, Fred Krause, Patrick Peters
GUESTS PRESENT: Adrian Rittenmeyer, Council of Elders
CALL TO ORDER/INTRODUCTIONS/MINUTES/OPEN DISCUSSION
Vice Chair Muller called the meeting to order and introduced Rittenmeyer.
The minutes were approved as ma,iled,
There was no public discussion.
APPROVAL OF SENIOR CENTER ACTIVITY FEES. Meisel
Meisel outlined briefly the items already approved, These included letters to after hours
groups who meet at the Center on a regular basis, fees for special uses and fees for use of
special equipment. .
Gode moved that staff implement fees for a trial period of six months and
. evaluate the policy at the end of that time. Lackender seconded. Motion.
carried, all ayes.
Meisel said she would put an article in the January POST and institute the policy in
February.
Muller asked that staff check to see how much the woodshop costs in repair and
maintenance for a year. He and Gode expressed their hope for general acceptance of the
policy and said they will monitor user opinion,
There was some discussion pro and con with the consensus being there should be
scholarship funds available for those who cannot afford the charges,
Engen moved that there be a provision for those who may need financial
aid. Thompson seconded. Motion carried, all ayes.
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SCC MINUTES
PAGE 2
SENIOR CENTER UPDATE - Meisel
Meisel stated that the Chamber of Commerce sent 5 members of their Young Leadership
Training program to the Center for a tour and lunch. She gave them a tour and lined up 5
seniors to act as lunch hosts.
She mentioned that Foster, Congregate Meals Director, expressed his displeasure that 10
people went through the line twenty minutes before 1 PM even though they serve untill
PM.
Meisel said the Center is seeking more volunteers to act as receptionist since no Green
Thumb worker is available at this time.
Meisel explained that Krause had volunteered a member of his staff to write a computer
program for recording the monthly statistics of Senior Center usage by participants and
guests. This will also be tried for six months.
COMMISSION VISITS
Council of Elders - Lackender
Lackender report~d that the Council discussed the bike rack, but with no resolution.
Maluchnik, chair of the tree trimming party, complained that he had no knowledge of
what the job entailed and suggested the description of the job should be written up for
future use, She said it was a short meeting,
Thompson will visit the Board of Supervisors on Tuesday, December 21. Engen will
visit the City Council on January 4.
Facilities - Gode
Gode explained that the preliminary report from Greene Engineering has been reviewed
by the city architect. The final report will be in after January 1.
Muller thanked Gode for doing this and following up on the report after he leaves the
Commission at the end of December,
Visionary . Engen, Lackender, Muller
They all expressed their feelings that the meetings were worthwhile, but that the second
meeting was less organized and fruitful that the first. They reported that Jack Newman,
Visionary member, recommended a committee of 3 Visionaries and 3 Commissioners
meet to hammer out a draft of the mission statement and goals for the Commission.
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SCC MINUTES
PAGE 3
Muller also said that West had mentioned that the Visionary Committee could be
reactivated within a year. A suggestion was also made at the meeting that a "Friends of
the Center" be formed. The consensus is that the Visionary Committee was an excellent
idea, but the Commission now has mUch work to do to finish.
Engen moved that a thank you letter signed by a City official be sent to the
Visionary Committee members. Lackender seconded. Motion carried, all
ayes.
COMMISSION BUSINESS - Muller
Nominating Committee - Gode
Gode reported the following nominations for offIce: Chair: Tom Muller; Vice Chair:
Harold Engen; Secretary: Gerry Lackender.
Muller called for nominations from the floor for each individual office in sequence. Each
time it was moved and seconded that the. nominations dose, Thompson/Gode,
The Commission voted on each office in sequence. All 3 of the candidates were elected
unanimously,
Change of January Meeting Date - Meisel
Meisel said the January meeting would be changed from the 17th which is a City holiday
to January 24th if there were no objections. There were none,
Calendar Sign Up - Muller
The January visits are scheduled as follows: Engen to City Council; Muller to both the
Supervisors and the Council of Elders,
Muller announced that Anciaux has been reappointed to the Commission for a second term
and Frieda Shannon has been appointed by the City Council. There is one City vacancy
left to fill.
Nutrition Contract . Muller '
Muller appointed a committee to meet to discuss the changes to the Congregate Meals
Lease Agreement. Thompson will serve as chair, Members are Gerry Lackender and
Fred Krause, They will report back the results to the Commission,
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SCC MINUTES
PAGE 4
OPEN DISCUSSION - Muller
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Meisel said an addition to the Update is that Rogusky has applied for 3 mini-grants, each
not to exceed $4999 in value, from Heritage Agency on Aging, One request is for
additional hours for the staff person working with SCTV for training the volunteers; the
second is for a part time grant researcher or "finder" to look for money to be used for
SCTV; and the third is for equipment.
Gode expressed his disappointment and frustration brought about by his reading of the
Council of Elders minutes. He said he thought that the 5 year goal of more outreach had
been met with all of the publicity the Center has received in the Press-Citizen, The
Gazette, and the Ambassadors who go and give talk to local groups. He also said THE
POST is being sent to more and more seniors every month. Gode said he was shocked to
hear a member of the Council of Elders had asked the question, "How does someone know
what is going on at the Senior Center?"
There was some discussion and Gode moved that the Chair name a
committee to evaluate the Council of Elders as an organization before
their next election in May to determine the viability of the Council.
Engen seconded. Motion carried, all ayes.
Meisel presented a certificate of appreciation to Bud Gode for his service to the Center as
a Commissioner. Muller thanked Gode for his willingness to get involved and for his
service to the Center.
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Minutes prepared by Joyce Phelps, Senior Center Secretary
Minutes approved by Gerry Lackender, Senior Center Commission Secretary.
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MINUTES
SENIOR CENTER COMMISSION
JANUARY 24, 1994
MEMBERS I'RESENT: Rufine Anciaux, Harold Engen, Fred Krause. Gerry
Lackender, Tom Muller, Frieda Shannon, Mark Thompson
MEMBERS ABSENT: Patrick Peters
STAFF PRESENT: Bette Meisel, Joyce Phelps
GUESTS PRESENT: Anne Burnside, First Assistant City Attorney; George
Floerschinger, Ade Rittenmeyer, Council of Elders; Bud Gode, fonner SCC member
CALL TO ORDERIINTRODUCTIONSIMlNUTESIPUBUC DISCUSSION
Muller called the meeting to order and introduced the guests.
The minutes were approved as mailed,
There was no public discussion.
DISCUSSION OF HOW ARD GREEN CONTRACT. Gode
Gode explained that the final report has been received and recommended that the
Commission look it over.
Meisel said she had discussed this with the City Manager and the City will go ahead with
the work. The money will be taken from a city fund and replaced from the Center's
budget for building repair over the next few years.
There was lengthy discussion on the 3 options for repairing the leak in the Conference
Room and the Library. Option #1: Completely remove the skylight, add roof framing
and decking and install a new roof over the immediate area. Option #2: Completely
remove the skyligh~ add roof framing, decking, and roof top skylights and install a new
roof over the immediate area. Option #3: Completely disassemble the skylight and
rebuild with new materials where needed
Anciaux moved that Option 1 be the one selected. This motion died for lack of a second.
Thompson moved that because of the historical significance and the aesthetics thnt
Option 3 be selected. Krause seconded. Motion passed with 6 ayes. Anciaux voted
nny.
Krause moved that the Commission recommend to the City Council acceptance of
the Green report. Thompson seconded. Motion carried with 6 ayes. Anciaux
abstained.
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PAGE 2
COMrtUSSION BUSINESS. Muller
Letter to Downtown Association.
The consensus,was that the letter regarding snow removal should be sent.
February Meeting Date.
Because February 21 is a holiday, the Commission will meet on February 28.
Calendar Signup
Muller will go to the Council of Elders and City Council in Febmary. Lackender will go
to the Board of Supervisors. Engen will attend all three in March,
Council of Elders Evaluation Committee
Muller said he will defer appointing this committee until February,
It was explained that Gede's disappointment and frustration which he expressed at the
December meeting about the Council of Elders member who asked, "How does someone
know what is going on at the Center?" did not accurately reflect what had been discussed
at the meeting itself. The discussion at the Council of Elders revolved around the idea
thilt many people do not read THE POST at which point someone asked the question. It
was the way that the minutes were written that gave the wrong impression. Anciaux
suggested that the Commission apologize.
SENIOR CENTER UPDATE. Meisel
Meisel explained briefly that THE POST will continue to publicize the senior parking
available at Chauncey Swan Ramp. She said she did not have the exact data, but her
impression is that it is used very rarely and very few tokens have been given out by
Congregate Meals. She reminded them that this is a 6 month "use it or lose it"
, experiment
Meisel said the JCCOG public hearing on demand transportation revealed that the
greatest need is more convenient transportation for non-disabled seniors and a contract
with a cab company was discussed as one means of alleviating this. Meisel said the
results of the Center's survey of the demand transportation needs will be in the March
POST.
Meisel noted that no one in SCTV had applied for the opening on the Broadband
Telecommunications Commission. She said this was a missed opportunity for servo
She mentioned that there is still a vacancy to be filled on the SC Commission.
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PAGE 3
Meisel reported that Karen Koser Freeman had been in with a proposal to teach an
assortment of dance and exercise classes in the evenings at the Center beginning in late
September. She said these would be aimed at 35 years and older. Shannon asked if the
majority of those class members have to be over 55 to qualify in opening the building,
Meisel gave a rundown on future months. February has a big Valentine Day party at
which couples married 50 plus years will be honored. Hills Bank is sponsoring this as
well as the program in March for Women's History Month. Meisel said Dwight
Seegmiller, president and Jill Schroeder, Customer Service and liaison to the Center for
Hills Bank toured the building and were very impressed. She added that they were very
eager to sponsor an event every month.
There was discussion on this and the consensus was that Commission members should
attend the big monthly programs and become an active Commission.
CO~TEEREPORTS
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Thompson said his committee met to review the lease agreement but did not get through
the enitre contract Hesaid that many changes made by the County were not acceptable
and that Foster of Congregate Meals should be involved in the discussion as well as
members of the Nutrition Advisory Board or Board of Supervisors. Another meeting is
planned. Meisel said that Tom Miskimen of Heritage Area Agency on Aging said that
anyone can apply for the contract to provide Congregate Meals,
Visionary. Engen, Lackender, Muller
They all agreed that the committee with which they have been working. Jack Newman,
Phyllis Harper Bardach, and Nancy English - is very adept at crystalizing the Mission
Statement and Goals. They have another meeting scheduled January 17th. They will
report back to the CommiSSIOn when finished.
Meisel suggested that the Council of Elders be invited to the presentation.
COMMISSION VISITS. Engen, Thompson
En~en visited the City Council. He reported on the new officers elected and the new fee
pobcy. .
Thompson visited the Board of Supervisors, He also announced the new officers, talked
about the Green report to repair leaks, the Visionary Committee progress, and reported
that the supervisors were very interested in the negative comments about Congregate
Meals comtng from the Visionary Committee.
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The Commission requested that staff prepare a report comparing Congregate Meals
figures since printing their menus in THE POST.
They also requested an updated Gift Fund Report.
The meeting adjourned at 4:50 PM.
Minutes prepared by Joyce Phelps, Senior Center Secretary
Minutes approved by Gerry Lackender, Senior Center Commission Secretary
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MINUTES
BOARD OF APPEALS
MONDAY, FEBRUARY 7, 1994
CIVIC CENTER LOBBY CONFERENCE ROOM
MEMBERS PRESENT:
Carlson, Hagedorn, Christine, Roffman
MEMBERS ABSENT:
Buss, Werderitsch
STAFF PRESENT:
Boose
OTHERS PRESENT:
Cal Lewis, William Worthington, Dan Tindall, Jay Honohan
1 , Call to Order
Chairman Carlson called the meeting to order at 4:37 p.m.
2. Aooroval of Minutes of the Last Meetina
It was moved by Hagedorn and seconded by Roffman to approve the minutes of the
Board meeting of January 17, 1994, as submitted. The motion passed unanimously.
Carlson explained that Tom Werderitsch had a conflict of interest with item #4 on the 0
agenda and that he was going to be late in arriving at the meeting, so items #3 and
4 would be reversed so that Tom could participate in discussion of item #3.
4.
Consider a Reauest from Dan Tindall of Herbert. Lewis, Kruse. Blunck Architecture to
Aoorove Two Seoarate Alternate Methods of Construction for a Proiect at the
Southeast Corner of Burlinaton and Clinton streets
Buss arrived at 4:45.
Cal Lewis of Herbert, Lewis, Kruse, Blunck Architecture presented his firm's proposals
to the board members. The first request was for approval of an alternate method of
construction to that prescribed by Section 1715(a) and Table 17-B of the Uniform
Building Code regarding the minimum opening dimension of an atrium, Lewis explained
that the proposed building contained a five story atrium which would require a
minimum 30-foot clear opening under Table 17.B while a four story atrium would only
require a 20-foot clear opening. Their proposal would provide a 23.foot clear opening
for the first four stories and a 30 foot opening at the fifth floor. The total square foot
area of the atrium would far exceed the minimum required by the Code and all other.
aspects of the atrium would fully comply with all Code requirements. He argued that
the additional square foot area and the increase in width at the fifth floor level would
meet or exceed the intent of the Code to adequately dissipate and remove smoke from
the atrium. Following a short discussion concerning smoke characteristics, Carlson
suggested that Table 17-B could be interpreted to require the minimum opening to be
maintained through the entire vertical height of the atrium or it could be interpreted to
require a 20.foot opening for the first four stories which could then be enlarged to 30-
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Board of Appeals
February 7, 1994
Page 2
foot for the fifth through seventh stories and again enlarged to 40-foot from that point
up.
Carlson then moved that Table 17-B of the Uniform Building Code be officially inter-
preted by this Board as requiring the width of an atrium to increase as the height
increases and not to require the minimum width to be maintained for the entire height
of an atrium. Roffman seconded the motion. The motion carried unanimously.
Lewis then introduced their second request which dealt with minimum separation of
buildings, He explained that the proposed building would be located on the same lot
as an existing building. The Uniform Building Code requires that a property line be
assumed between any two buildings for the purpose of separation for fire protection.
In this situation, a separation of 20 fee~ would be required to avoid fire rated windows
and doors; any distance from 20 feet to five feet would require a fire assembly having
a 3/4 hour fire protection rating for any openings. The existing building is one story,
has no openings in the pertinent wall, and the wall is of the required fire. resistive
rating, They propose for the new building to be located 15 feet from the existing
building and the affected wall will meet or exceed all Code requirements for fire
resistance and protection of openings for the first two stories, They request that the
requirement for protection of openings and the degree of fire resistance of the exterior
wall be relaxed above that point. Mr. Lewis argued that since both buildings would be
under the same ownership and the diagonal distance from the openings on the third
floor to the roof of the existing structure would exceed 20 feet, the intent of the Code
for fire separation would be met. He requested that this arrangement be accepted as
an alternate method of construction to that prescribed by Section 1803 of the UBC.
Lewis further argued that if in the unlikely event that the existing building were ever
split off and sold, deed restrictions could be recorded which would require any future
development to meet the 20 foot separation requirement.
There was a lengthy discussion concerning the negative aspects of encumbering future
property owners' development rights and reasons why the existing Code requirements
were not being complied with. Boose argued that this request did not present an
alternate method of construction but instead appeared to simply desire a waiver of
Code requirements,
Carlson moved that the request for the reduction in distance from the assumed
property line for protection of openings in the third floor and above be approved as an
alternate method of construction to that prescribed by Section 1803 of the Uniform
Building Code with the conditions that the parcels be replatted as one lot and that a
deed restriction be incorporated with the replatting that would require any future lot
lines to be established a minimum of 20 feet from the new building. Roffman
seconded the motion. The motion failed on a vote of 4-1 with Roffman voting in the
affirmative.
3.
Continue Discussion for Aooroval of Wardflex Gas PlolnCl Systems
Werderitsch joined the meeting.
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February 7, 1994
Page 3
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Carlson briefly recapped previous discussions concerning the Wardflex corrugated
stainless steel gas piping systems. He also suggested that any approval be directed
toward all approved brands of corrugated stainless steel gas piping and not limited to
the Wardflex brand, Werderitsch then moved to approve the use of corrugated
stainless steel piping systems for distribution of natural gas within a building under
Section 201 of the Uniform Plumbing Code subject to the following' conditions: 1) all
tubing and fittings must be listed or labeled by a recognized listing agency; 2) all
installations shall be in accordance with the manufacturer's installation instructions; .
3) installation shall only be performed by certified installers; 4) installations are limited
to interior locations in buildings permitted to be oftype V-N or V-1 hour construction
under the Uniform Building Code. Carlson seconded the motion. The motion carried
by a vote of 5-0 with Christine abstaining.
5,
Other Business
Boose explained the building statistics and the Residential Sprinkler Workshop
information that was included in the Board packets.
6.
Adiournment
Roffman moved for adjournment. Werderitsch seconded the motion. The motion
carried unanimously and the meeting was adjourned at 6:25 p.m.
Minutes submitted by Ron Boose, Secretary to the Board of Appeals.
Approved on
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MINUTES
BROADBAND TELECOMMUNICATIONS COMMISSION
WEDNESDAY, FEBRUARY 16, 1994 - 5:30 P.M,
CIVIC CENTER LOBBY CONFERENCE ROOM
MEMBERS PRESENT:
Tim Finer, Roger Christian, Trey Stevens, Joyce Patton, Cordell
Jeppsen
MEMBERS ABSENT:
None
STAFF PRESENT:
Shaffer, Brau, Burnside, Helling
OTHERS PRESENT:
Rene Paine, Doug Allaire, Pat Braunger, Casey Ashe, Eric
Roth,enbuhler, Marjorie Hayden-Strait
RECOMMENDATIONS TO COUNCIL:
None.
LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION
Cable TV franchise renewal process.
SUMMARY OF DISCUSSION
Rene Paine reported PA TV and the City Cable TV Office will be hosting the Alliance for
Community Media IACM) Midwest Regional Conference May 20-21. Iowa City will also serve
as a judging site for the Hometown Video Festival, a national video contest associated with
the ACM. Casey Ashe reported the library's lease with PATV has been modified to
accommodate quarterly extensions needed until refranchising is complete and other
arrangements might be made. The Community Television Group ICTG) workshop to work
toward a common vision and approach for the local access channels will be held February 26-
27, Government Access Channel 4' s interactive service has been redesigning screens and will
add audio text, which will enable use by the visually impaired. The City Council passed a
resolution extending the deadline for review of basic tier cable rates. The City's consultant,
Rice, Williams Associates, will assist the City with rate regulation and train City staff so they
can do it in the future. Shaffer reported that refranchising negotiations are making good
progress, but will likely not be complete by April 18, the end of the franchise period.
CALL TO ORDER
The meeting was called to order at 5:30 p.m,
APPROVAL OF THE BTC MINUTES
Patton moved to approve the corrected January 19, 1994, minutes, It was seconded by
Finer, Unanimously approved.
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February 16, 1994
Page 2
ANNOUNCEMENTS OF COMMISSIONERS
Stevens thanked Joyce Patton for serving on the Commission and welcomed Eric
Rothenbuhler whose term begins in March.
SHORT PUBLIC ANNOUNCEMENTS
None.
PATV REPORT
Rene Paine reported PA TV held another workshop for 20 students of the Science Center.
Iowa City will serve as a judging site for the Hometown Video Festival, a national video
contest associated with the Alliance for Community Media. Iowa City will also be hosting the
Mid-West Regional Conference of the ACM May 20-21. The conference theme is "Shrinking
Budgets, Expanding Opportunities - Access Through the '90s," The conference will offer
various interest tracks featuring workshops and speakers. Volunteers wishing to assist with
the conference can contact PA TV,
LIBRARY REPORT
Casey Ashe reported on the library's subsequent actions regarding the complaints reported
at last month's meeting on the program dealing with menopause and sex. A disclaimer and
a notice that the program contains sexual content was added at the beginning of the program
and is now cablecast after 9 p,m, These recommendations received approval from the Library
Board. Carol Spaziani has made modifications in the library's lease with PATV to accommo-
date quarterly extensions needed until refranchising is complete and other arrangements might
be made, The modified lease has been forwarded to the City legal department for review and
will go to the Library Board in March. It will be effective beginning April 1 , There is no new
information from TCI about replacing or fixing the modulator used for the INET or raising the
pedestal in the alley behind the library,
ECC REPORT
Pat Braunger reported she has received no news on the grant application to the Corporation
for Public Broadcasting, The school's grant writer, Mary Clem, is not optimistic as the request
for equipment funds may be too much for the focus of the grant, The effort put into this
application will provide a good foundation for future grants, Hoover School received additional
cable drops and other schools have also requested additional drops.
TCIREPORT
No report,
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February 16, 1994
Page 3
LEGAL REPORT
Anne Burnside reported she has been busy working on refranchising negotiations with Shaffer
and Helling.
CABLE TV ADMINISTRATOR REPORT
Shaffer reported the Community Television Group workshop with Sue Disciple will be held
February 26-27. The workshop will work towards a common vision and approach for the
lo(:al access channels. Shaffer reported receiving 12 complaints: one about the inability to
get service in city block 81, several about outages, several requesting more choices in cable
progra'Tlming, one about a bad signal, and one about disconnection charges for HBO,
Government Channel4's production staff have been quite busy. The City Council is exploring
cablecasting their informal meetings, The Coralville City Council has expressed interest in
cablecasting their meetings and have been getting cost estimates from the City Cable TV
office, Channel4's interactive service has been redesigning screens and graphics and will be
adding audio text, which will permit use by the visually impaired,
RATE REGULATION
Stevens noted the FCC recently extended the rate freeze to May 15, Shaffer reported that
a resolution was passed by the City Council extending the deadline the City has to determine
the reasonableness of basic tier rates. TCI had filed the appropriate form, FCC 393, with the
City on or about January 16 and then another copy on February 11, It was unclear if the first
filing referred to cable programming services rather than basic cable rates, The City now has
90 days to review basic cable rates, The City's consultants, Rice, Williams Associates, will
assist in the evaluation and train City staff so they can do it in the future. Stevens thanked
Shaffer, Brau, and Burnside for their efforts and noted that Iowa City is well on top of the
sit~ation and is taking all necessary measures to regulate rates.
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Stevens reported that three negotiating sessions have been held, Shaffer said good progress
is being made and the decision to proceed with the informal process seems to have been a
good choice. It is unlikely negotiations will be completed by April 18, the end of the franchise
period. Extensions of the franchise can be made by City Council. It is probable that
negotiations will extend into June or July, Finer said several financial items need to be
included in the negotiations, including the $5 late fee, not requiring payment prior to service,
and financial penalties for not filing reports with the City, Finer also stressed the need to
obtain audited financial statements. Putting a limit on profits through a rebate structure
similar to the utilities is not legally possible. Limiting pass-through charges for franchise fees
and public access support cannot legally be done but may be put on the table for negotiations,
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PUBLIC DISCUSSION
None,
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Page 4
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ADJOURNMENT
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'It was moved by Patton and seconded by Jeppsen to adjourn. Unanimously approved,
Adjournment at 6:05 p.m,
Respectfully submitted,
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MINUTES
IOWA CITY PLANNING AND ZONING COMMISSION
MARCH 3, 1994 7:30 P.M,
ROOM A -IOWA CITY PUBLIC LIBRARY
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MEMBERS PRESENT:
Sally Dierks, Jane Jakobsen, Tom Scott, <;Jeorge Starr
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MEMBERS ABSENT:
Ann Bovbjerg, Pete Cooper, Dick Gibson
STAFF PRESENT:
Bormann, Miklo, Rockwell, Schreiber
CALL TO ORDER:
Scott called the meeting to order at 7:38 p.m.
RECOMMENDATIONS TO CITY COUNCIL:
1, Recommend approval by a 4-0 vote of REZ94-0002 to rezone a former electric power
substation site located in the 1300 block south of Sheridan Avenue from 1-1, General
Industrial, to RS-S, Medium Density Single-Family Residential,
2, Recommend approval by a 4-0 vote of SUB93-0011. the preliminary plat of Scott's
Fourth Addition, a seven lot, 13.4 acre resubdivision of Lot 4 of Scott's Second
Addition located in Fringe Area 8 west of Naples Avenue in the southeast quadrant of
the Highway1/Highway 218 interchange with the preliminary plat note changed to
"Access to frontage road prohibited until such time as Lot 8 is zoned residential",
3. Recommend approval by a 4-0 vote of SUB94-0002, the final plat of Mount Prospect,
Part VII, an 8.95 acre, 32 lot residential subdivision located south of Lakeside Drive
and east of Sycamore Street, subject to:
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2) if basements are to be permitted within the subdivision, the approval should be
subject to the following conditions:
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Basements my be constructed on lots which are abutted by a subsurface
drainage system provided said basements are equipped with a sump pump and
adequate foundation tile with drainage into said drainage system. Proper
installation of the sump pump and foundation tile shall be the sole responsibility
of the developer and/or contractor, and the City shall not be responsible for
inspecting the installation of he sump pump and foundation tile. Discharge of
the roof drains and downspouts of dwellings into the subsurface drainage
system is prohibited. To ensure compliance with these provisions concerning
basements on lots abutted by a subsurface drainage system, the property
owner's registered engineer shall certify the following:
a) There is no discharge of roof drains and downspouts of dwellings into
the property's subsurface drainage system; and
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March 3, 1994
Page 2
bl The foundation tile and sump pump have been properly installed to said
subsurface drainage system.
4, Recommend approval by a 4-0 vote of SUB94-0004, the final plat of Walnut Ridge,
Part 5, an approximate 18.64 acre, 14 lot residential development located north of
Melrose Avenue on Kennedy Parkway extended, subject to staff approval of legal
papers and construction plans prior to Council consideration.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none,
COMPREHENSIVE PLAN ITEM:
1 , Public discussion of an amendment to the Comprehensive Plan to change the land use
map designation of property located east of Harlocke Street from 16-24 dwelling units
per acre to 2-8 dwelling units per acre.
AND
ZONING ITEMS:
1.
REZ93-0007. Public discussion of a City-initiated application to rezone an approximate
17,08 acre tract of land located generally on the east and west sides of Harlocke
Street and north of Highway 1 West from RM-44, High Density Multi-Family
Residential, to RS-5, Low Density Single-Family Residential (5.5 acres) and RM-12,
Low Density Multi-Family Residential (approximately 11.58 acres),
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discussed at the Commission's February 28, 1994, informal meeting, the Commission
plans to defer the two items to their March 17, 1994, formal meeting; the Commission
will vote at that time unless a development plan is submitted by the interested parties
prior to that time. Staff concurs with the Commission's proposal to defer these items
to March 17,
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Public discussion opened at 7:40 p.m.
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William Knabe. 1101 Weeber Circle, said at the Commission's February 28, 1994,
informal meeting, a remark was made when discussing another matter that no one
could accuse the Commission of moving too quickly on an issue; he is present to
serve as public testimony that the Harlocke-Weeber neighborhood does not accuse the
Commission of doing that. at all on the Weeber-Harlocke issue, He wanted the
Commission to know that even though the neighborhood has been persevering' on this
issue for a great deal of time, they appreciated the Commission's efforts and the
neighborhood will continue to persevere, 1
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Page 3
Knabe said the Weeber-Harlocke Neighborhood Association is respectfully asking the
Commission that when it does vote on REZ93-0007, the motion be divided into two
motions, one for each parcel of land, The neighborhood association is making that
request for three reasons:
1. The association firmly believes that if REZ93-0007 is considered as one motion,
it is not fair to all parties involved. The neighborhood association has requested
that both parcels be rezoned to the lowest density possible because of the
problems with street access. The association could not advance any
reasonable argument as to why the northern parcel should be downzoned to
RS-5 and the southern parcel be rezoned to a higher density at RM-12. Both
parcels have access to Harlocke Street. In fact, the association sees greater
wisdom in the recommendation that was made by the Commission 9 years ago
when it recommended that a strip of land the width of both sides of Harlocke
Street from the north end of Harlocke Street to Highway 1 be rezoned to RS-8.
Although the neighborhood association definitely believes all property covered
in the current motion should be rezoned RS.5, if the Commission is going to
consider two separate parcels, the association believes the Commission should
vote on them separately,
2,
The neighborhood association believes voting on this item in two separate
motions will also allow the individual Commission members to express their
feelings about the zoning on each parcel. The association is of the opinion that
some members of the Commission would like to vote' in support of a lower
rezoning for the southern parcel but cannot do so without voting against the
entire motion.
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3. The association believes that by dividing the motion into two motions, the
neighborhood association can stand in support of part of the Commission's
action. It should be clear the association is not asking the Commission at this
time to propose RS-5 zoning for the southern parcel; the neighborhood
association has already asked the Commission to do that. But since the
Commission's recommendation will go to the City Council, the association
would like to see that recommendation reflect, as accurately as possible, the
true feelings of individual Commission members.
Public discussion closed at 7:45 p.m.
Scott said the Commission had no objections to voting on the proposed rezoning as
two separate parcels, .
Jakobsen moved to defer consideration of an amendment to the Comprehensive Plan
to change the land use map designation of property located east of Harlocke Street
from 16.24 dwelling units per acre to 2.8 dwelling units per acre and to defer REZ93.
0007 to March 17, 1994. Starr seconded. I
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Page 4
Dierks noted she has abstained from the debate over this area, but would vote on the
deferral in order to achieve a quorum, Bormann said Dierks could vote on procedural
matters.
The motion carried on a 4.0 vote.
2, REZ94-0002. Public discussion of an application submitted by the Breese Co., Inc"
on behalf of property owner James O'Brien, for rezoning a former electric power
substation site located in the 1300 block south of Sheridan Avenue from 1-1, General
Industrial, to RS-8, Medium Density Single-Family Residential. (45-day limitation
period: March 28, 1994.)
Rockwell displayed the area proposed for rezoning on an overhead map, noting the
parcel is surrounded primarily by RS-8 zoned properties. Staff evaluated this proposal
and found that the requested rezoning is consistent with the Comprehensive Plan ~:
designation for the area and is compatible with the surrounding low density residential ~
zoning. Therefore, staff recommended approval of the requested rezoning, She noted ~
the property owner had requested expedited action on this matter.
Public discussion opened at 7:49 p,m.
Pat Folsom, 739 Clark Street, asked what expedited action means procedurally, Scott
said the request for expedited action is actually made to the Mayor in regard to City
Council proceedings; Council will set a public hearing for March 29 at its March 8
meeting if Council agrees to the expedited action request. Bormann said a request for
expedited action also means the applicant is requesting the Council to collapse the
second and third considerations on the rezoning into one meeting so it would shorten
the process by one meeting.
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Cecile Kuenzli, 715 South Summit Street, said, while she realized the Commission was
not considering the preliminary plat for this area at tonight's meeting, she would be
unable to attend the March 17, 1994, meeting at which the preliminary plat will be
considered, She asked to express her concerns regarding the proposed plat to the
Commission. She said the Longfellow Neighborhood Association looks forward to a
development on this site which will be compatible with the character of the
neighborhood and will thus enhance the neighborhood.
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At this point, the association's concerns focus on what effect that development will
have on properties located immediately east of Ralston Creek and other downstream
properties located along the creek, She said the association was specifically
concerned about Mr, O'Brien's wish to redraw the 100 year floodplain line, Mr,
O'Brien has already done a significant amount of regrading on the property. She
believed the regrading was started before a permit' for regrading was issued. The
association was concerned about the effect of the regrading on the backyards of
residents along Rundell Street; specifically, flood waters running onfo those lots.
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will run off; this area was particularly hard hit this past summer by flooding. The
association was concerned that increased storm water coming from this property would
increase future flooding in this area. There is also a question about where the sanitary
sewer will connect. According to the proposed plat, it is planned to go into a manhole
on Grant Street. That sewer line already had backup problems this past summer
during the flooding period.
Kuenzli noted the portion of land the Commission is currently considering for rezoning
was an electrical substation in the past. The neighborhood association was wondering
if there had been any examination to see about the presence of contaminants in that
soil from the substation. The association understood that portion of land would be
where the street would be entering into the development, but that would not prevent
contaminants, if they were present, from leeching out into the soil and the surrounding
areas.
Kuenzli reiterated the Longfellow Neighborhood Association looks forward to working
with the City and Mr, O'Brien to discuss the preliminary plat when it comes before the
Commission.
Public discussion closed at 8:56 p.m.
Starr moved to approve REZ94-0002 to rezone a former electric power substation site
located in the 1300 block south of Sheridan Avenue from 1.1. General Industrial, to RS-
8, Medium Density Single-Family Residential. Jakobsen seconded.
Scott said normally the Commission has an informal policy of placing rezonings on the
Commission's agenda at two consecutive public meetings, The Commission has
deviated from that policy at times. This was one of those times that he was willing
to support that deviation, because there did not appear to be objections to the
rezoning, it is in conformance with the zoning designation for adjoining property, and
it is a small parcel.
Jakobsen had thought about this whole area for more than twenty years, She did not
feel the Commission was rushing the issue, Dierks felt very strongly that the
Commission should consider rezonings twice because with people's busy schedules,
it is often difficult for concerned residents to attend a single meeting to voice their
opinions, Since the neighborhood supports the proposed rezoning and it is a small
parcel of land that is being rezoned from a more intense use to a lower residential
density in accord with adjoining property, she would vote in favor of the proposed
rezoning,
The motion carried on a 4-0 vote,
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March 3, 1994
Page 6
DEVELOPMENT ITEMS:
1, SUB93-0011. Public discussion of an application submitted by Dean Oakes for
preliminary plat approval of Scott's Fourth Addition, a seven lot, 13.4 acre
resubdivision of Lot 4 of Scott's Second Addition located in Fringe Area 8 west of
Naples Avenue in the southwest quadrant ofthe Highway 1/Highway 218 interchange.
(45-day limitation period waived to March 3, 1994,1
Miklo said staff has received a revised plat based on the Commission's and developer's
discussion at the February 28, 1994, meeting, He noted Lot 7 has now been split into
two lots, Lot 7 and Lot 8, There is a note on Lot 8 that reads "No access to frontage
road for commercial principal uses on any lot in this subdivision"; there is also an
easement that goes from Lot 8 across Lot 7 and Lot 5 to the new street to provide
access for both Lots 7 and 8 for commercial uses.
Miklo said staff has a concern that most of Lot 8 is covered by a pipeline utility
easement with the exception of a small area to the west and currently is not buildable;
,there is a note indicating that there has been some discussion with the utility company
and it may be possible to reduce that easement. Staff also has a concern that Lot 8
is currently zoned commercial in the county and this particular commercial zone does
not allow residential uses so this lot would virtually not be a usable lot, Staff is
suggesting that the lot line be removed and this area be combined with Lot 7; in the
event the developer wanted to split this portion off and rezone it residential, they could
do so at a later time. Staff is suggesting that the resubdivision, the rezoning to
residential, and reduction of the easement occur simultaneously so the City is not
approving a lot that is not usable. Miklo said staff recommends approval subject to
the combination of Lots 7 and 8 and the clarification of the note that there will be no
access to the frontage road, A clause ~ould be included in the legal papers that in the
event the area is resubdivided and rezoned residential, the City and county would
consider allowing access to the frontage road,
In response to a question from Starr, Miklo said the main concern with commercial
vehicle access to the frontage road is that it connects to Highway 1 in an area with
poor sight visibility because the highway reduces from four lanes to two at that point.
Miklo said if the area were rezoned residential, staff has less concern about the low
volume of traffic that one residence would generate, but does have concerns with the
volume of commercial traffic that could occur if it remains commercially zoned.
Public discussion opened at 8:05 p.m.
Larrv Schnittier, MMS Consultants, Inc" said the revised plat is based on suggestions
made by the developer at the Commission's February 28, 1994, informal meeting and
he thought the changes had the general concurrence of the Commission, He said he
does not understand staff's concern with having the additional lot in the subdivision
because whether it is rezoned or not, it is possible to do ~ one-lot split in the county
without review by the City, Miklo said, even with a one-lot split, there would still be
a note on the lots restricting access to the frontage road,
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March 3, 1994
Page 7
Scott said, even if there was a decision at some point to utilize Lot 8 as commercial,
the access is available to Naples Avenue and the note on the plat prohibits commercial
access to the frontage road. Miklo said if the Commission does on act on the revised
plat as proposed, staff would suggest clarification of the language regarding access,
onto the frontage road. He suggested "Vehicular access to frontage road will be
limited to residential and permitted residential accessory uses located on Lot 8, If Lot
8 is developed for non-residential uses, vehicular access shall be by the access
easement on Lots 5 and 7." He said this language would help clarify that Lot 8 will
not have commercial vehicles going onto the frontage road. Schnittjer said the reason
the note refers to principal uses is because it his understanding that if the developer
has a use similar to the adjacent lot to the west where there is a home occupation,
access would not be prohibited from the frontage road, Bormann suggested the note
read "Access to the frontage road is prohibited until such time as Lot 8 is zoned
residential." Schnittjer noted such a note would not prohibit the owner of Lot 8, after
it is zoned residential, from granting a voluntary easement to Lot 7 to allow commercial
access onto the frontage road via Lot 8, Miklo said the City will want to place very
specific language in the legal papers for the final plat to restrict access to the frontage
road to residential uses. Schnittjer said he is concerned that including reference to
residential zoning may confuse people because nothing in the proposed subdivision
is currently zoned residential and he would prefer that it not be included. The
Commission agreed to Bormann's suggested language for the note regarding access
to the frontage road,
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Public discussion closed at 8:12 p.m.
Jakobsen moved to approve SUB93-Q011, the preliminary plat of Scott's Fourth
Addition, a seven lot, 13.4 acre resubdivision of Lot 4 of Scott's Second Addition
located in Fringe Area 8 west of Naples Avenue in the southeast quadrant of the
Highway1/Highway 218 interchange with the preliminary plat note changed to "Access
to frontage road prohibited until such time as Lot 8 is zoned residential". Starr
seconded.
Scott said he feels this is a reasonable compromise, noting this item has been on the
Commission's agenda for some time, Residential zoning on Lot 8 would be compatible
with the four adjoining lots and this proposal clears the Commission's objection of
access onto the frontage road from a commercial development and/or a commingling
of commercial and residential uses,
The motion carried on a 4-0 vote.
2.
SUB94-0002, Public discussion of an application submitted by Frantz Construction
Co" Inc., for final plat approval of Mount Prospect, Part VII, an 8,95 acre, 32 lot
residential subdivision located south of Lakeside Drive and east of Sycamore Street.
(45-day limitation period: March 28, 1994,)
Miklo said there was some debate by the Commission at their February 28, 1994,
informal meeting, as too whether the sidewalk between Lots 269 and 270 should be
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March 3, 1994
Page 8
built when Sycamore Street is improved or when Stanwyck Drive is constructed.
There seemed to be a consensus by the Commission to require the sidewalk to be built
at the same time as the construction of Stanwyck Drive; staff does not object to that
requirement. Staff recommends approval subject to staff approval of legal papers and
construction plans prior to Council consideration of the final plat. In response to a
question from Jakobsen, Miklo said the Council has instructed staff to proceed with
a regional stormwater facility to serve this area.
Scott asked if the motion to approve the final plat should include language regarding
engineering certification for homes with basements in this subdivision. Bormann said
that language would be included in the legal papers, Scott said that language has been
included in motions in the past so that everyone is aware of the requirement.
Public discussion opened at 8:17 p,m.
There was none.
Public discussion closed at p.m.
Dierks moved to approve SUB94.0002, the final plat of Mount Prospect, Part VII, an
8.95 acre, 32 lot residential subdivision located south of Lakeside Drive and east of
Sycamore Street, subject to:
1 1 staff approval of construction plans and legal paper prior to Council
consideration of the final plat: and
21 if basements are to be permitted within the subdivision, the approval should be
subject to the following conditions:
Basements my be constructed on lots which are abutted by a subsurface
drainage system provided said basements are equipped with a sump pump and
adequate foundation tile with drainage into said drainage system. Proper
installation of the sump pump and foundation tile shall be the soie responsibility
of the developer and/or contractor, and the City shall not be responsible for
inspecting the installation of he sump pump and foundation tile. Discharge of
the roof drains and downspouts of dwellings into the subsurface drainage
system is prohibited. To ensure compliance with these provisions concerning
basements on lots abutted by a subsurface drainage system, the property
owner's registered engineer shall certify the following:
al There Is no discharge of roof drains and downspouts of dwellings into
the property's subsurface drainage system; and
bl The foundation tile and sump pump have bee" properly installed to said
subsurface drainage system. I
Starr seconded.
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Page 9
Schnlttjer said this particular area has not had the basement requirement before. Miklo
said adjacent areas have had this requirement. . Schnittjer said those areas have
different soil types. Miklo said the Housing and Inspection Services Department and
the Engineering Division felt, given their experience with other subdivisions in the area,
they would like this condition included. Dierks asked the timeframe for storm water
management facility; Bormann said it is currently In the design stage,
The motion carried on a 4-0 vote.
3, SUB94-0004. Public discussion of an application submitted by Southgate
Development Co" for final plat approval of Walnut Ridge, Part 5, an approximate
18.64 acre, 1410t residential subdivision located north of Melros.e Avenue on Kennedy
Parkway extended, (45-day limitation period: March 28, 1994,)
Miklo said technically the plat is in order for approval; the City will need to extend
sanitary sewer service to this' site prior to the construction of dwellings in the area,
Staff recommends approval subject to staff approval of legal papers and construction
plans prior to Council consideration of the final plat and provided that the Council
approves the amended preliminary plat and OPDH for this area. In response to a
question from Scott, Miklo said the restriction on the issuance of building permits until
after the sewer line is extended will be included in the legal papers. Scott noted all
discrepancies and deficiencies shown on the March 3, 1994, staff report have been
corrected.
Public discussion opened at 8:24 p.m.
There was none.
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Dierks moved to approve SUB94-0004, the final plat of Walnut Ridge, Part 5, an .
approximate 18.64 acre, 14 lot residential development located north of Melrose
Avenue on Kennedy Parkway extended, subject to staff approval of legal papers and
construction plans prior to Council consideration. Jakobsen seconded.
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limits, In response to a question from Scott, Miklo said he unsure of the status of
construction of the north branch of the northwest trunk sewer,
The motion carried on a 4-0 vote.
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CONSIDERATION OF THE MINUTES OF THE FEBRUARY 17 , 1994, PLANNING AND ZONING
COMMISSION MEETING:
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Commission meeting, as amended. Jakobsen seconded. The motion carried on a 4-0 vote.
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Page 1 0
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PLANNING AND ZONING COMMISSION INFORMATION:
Miklo reminded the Commission oftheir meeting with the Council on Monday, March 7, 1994,
at 6:30 p.m, to discuss arterial street classifications, secondary access issues, and the Urban
Planning Division Work Program.
Jakobsen reminded the Commission she would be unable to attend the March 14, 1994,
informal Commission meeting,
ADJOURNMENT:
Jakobsen moved to adjourn at 8:31 p.m. Dierks seconded. The motion carried on a 4.0 vote.
George Starr, Secretary
Minutes submitted by Nancy Schreiber
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MINUTES
IOWA CITY PLANNING AND ZONING COMMISSION
MARCH 17, 19947:30 P.M.
CIVIC CENTER COUNCIL CHAMBERS
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MEMBERS PRESENT:
Ann Bovbjerg, Sally Dierks, Dick Gibson, Jane Jakobsen, Tom
Scott, George Starr
MEMBERS ABSENT:
Pete Cooper
STAFF PRESENT:
Bormann, Miklo, Moen, Rockwell, Haring
RECOMMENDATION TO COUNCIL:
1. By a vote of 6-0, the Commission recommended the Council forward a comment on CZ-
9409 to the Johnson County Board of Supervisors finding that the request to rezone the
two 1.99 acre parcels of land located on the south side of. Lower West Branch Road,
approximately 3500 feet west of its intersection with Wapsi Avenue, from A1 to RS is
inconsistent with the mutually agreed upon Fringe Area Policy for Area 5 and should be
denied.
CALL TO ORDER:
Scott called the meeting to order at 7:40 p.m,
PUBLIC DISCUSSION OF ANY ITEM NOT ON AGENDA:
There was none.
DEVELOPMENT ITEM:
1, SUB94-0003. Discussion of an application submitted by James O'Brien for preliminary
plat approval of Longfellow Manor, an approximate 7,64 acre, 21 lot residential subdivision '"
located in the RS.a zone south of Sheridan Avenue and north of the Iowa Interstate
Railway. (45.day limitation period waived to: April 7, 1994).
Rockwell noted several deficiencies and discrepancies need to be resolved prior to preliminary
plat approval:
1. The rezoning of the former electric power substation from 1-1 to RS-a must be
completed prior to preliminary plat approval.
2, Discrepancies concerning floodway maintenance easements or dedication qf land
within the f100dway should be resolved prior to preliminary plat approval.
3. Verification by the U,S. Army Corp of Engineers, documenting whether
jurisdictional wetlands exist on the site, should be submitted prior to preliminary
plat approval.
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March 17, 1994
Page 2
4. The location of the sanitary sewer connection must be approved by the City Public
Works Department, and correctly illustrated on the plat prior to preliminary plat
approval.
Rockwell stated that stormwater management requirements had been waived for the site. She
also noted the U.S. Army Corps of Engineers is sending a representative on March 30, 1994, to
verify whether wetlands exist on the site.
Regarding item 4, Rockwell said Rick Fosse, City Engineer, had indicated the Shive-Hattery study
on sanitary sewer capacity in the Longfellow Neighborhood should be completed by late spring
or early summer. At that time, recommendations will be available concerning improvements and
the associated costs to restore capacity to the sanitary sewer .lines. There is nothing in the
Capital Improvements Program at this time to resolve the Grant Street sewer capacity problems.
Concerning alternatives for connecting the sanitary sewer to the Rundell Street line, Rockwell said
nothing specific had been submitted by the applicant's engineer for Public Works to review.
However, staff had been verbally informed that extending a line along Sheridan Avenue appears
to be the most feasible alternative at this time. Engineering verification is needed, but Fosse had
expressed the view that it would be possible to protect the line on the upstream side of the
bridge,
Regarding the discussion of constructing trails in the f1oodway, Rockwell stated it may be legal
to provide trails in the f1oodway, but staff expressed concern about continued maintenance on
such trails. It is Public Works's view that the City would not be willing to accept the responsibility
of locating and maintaining these trails in the f1oodway.
Rockwell noted on the issue of contaminants raised by several area residents, in particular, in
association with the power substation site and the possible leakage of oils and PCBs
(Polychlorinated Biphenyls), Public Works would like to see a copy of the form certifying there are
no known contaminants on the site prior to street dedication,
In addition, Rockwell stated staff recommends that Lot 21 be eliminated, there be no direct
access to Sheridan Avenue from Lot 20, and there be some consideration for providing public
open space. Staff recommended that once these issues and deficiencies had been resolved that
approval of the plat be granted.
Jakobsen asked, when talking about the issue of open space, does this mean in addition to the
.28 acres? Rockwell responded that most of the open space allocated on the plat at this. time,
the approximate one acre to be dedicated to the City by the developer, is located within the
floodway on the east side of the proposed plat along Ralston Creek, This land would be reserved
primarily for flood control purposes and would not be considered suitable as a public recreational
area.
Bovbjerg asked whether there would be any water retention on the site, Rockwell responded
retaining runoff on the site for later release could exacerbate flooding rather than relieve it. Public
Works and the applicant's engineers have concurred that it would be better to have the
stormwater sheet off the site and be discharged directly from the site into Ralston Creek,
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Page 3
Gibson asked about the alternatives proposed for the sewer lines, He understood that Public
Works recommends the sewer line go the Sheridan Avenue route to connect with Rundell. He
asked if it was left up to the developer to construct the Sheridan Avenue alternative, or to wait
for a more comprehensive study to be completed? Rockwell responded Gibson was correct; the
applicant can either construct the Sheridan Avenue line as approved by Public Works, or wait for
the completion of the Shive-Hattery study regarding capacity in the Grant Street line, and
funding/construction authorized by Council to relieve that capacity restriction.
Public discussion opened at 7:45 p:m.
Jill Smith. 610 Oakland Avenue, stated the developer had been in contact with the neighborhood
association for the past two years. The neighbors have appreciated such contact very much, and
have appreciated Mr. O'Brien's willingness to work with the neighborhood on several proposed
plans and issues.
Smith stated she had had sewage backup in the past. She endorsed the staff recommendation
of the Sheridan-Rundell alternative. She requested the City to expedite the Shive-Hattery study.
Secondly, as part of Sheridan is likely to be ripped up to install the connection, she recommended
the sewage consultants be asked to look at the possibility of enlarging the sewage pipe on the
south end of Oakland, or connect some of the Oakland line to the proposed Sheridan Avenue line
to r~lieve some of the backup problems that have existed in that area. She said it would be
disappointing if the developer's costs have to rise due to additional sewage costs, thus causing
housing quality to decline or housing costs to go up. She asked the City to watch this and lend
monetary assistance if possible.
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Smith expressed concern that Oakland Street is crossed mid-block by many school children every
day, usually in the 600-700 blocks, She thought the private drive easement to Sheridan Avenue
at the rear of Lots 1-8 would encourage residents of those lots to shoot straight down Oakland
at high speeds, perhaps all the way to the Burlington/Muscatine corner and further north. Gibson
asked if she was proposing not to allow garage access to Sheridan from the rear of these lots,
Smith said no, but she wanted the Commission to consider the impacts should the private drive
be allowed. Perhaps some sort of a three-way stop at the corners of Seymour and Oakland or
Oakland and Center needed to be considered.
Smith also asked the Commission to be aware of the enrollment at Longfellow School. Currently
enrollment is below maximum capacity, but SCI students are soon to be added to that enrollment.
With additional students from the proposed development, she wondered what school impact fees
there would be. She stated there was nothing in the staff report that discussed this issue. She
asked the Commission to please keep this in mind and to remain in contact with the school
district.
Smith then asked the Commission if the figure of the Longfellow district having a 2.9 acre deficit
of neighborhood open space was correct. Upon hearing that was correct, she proposed that the
City consider purchasing Lots 1-8, or Lots 11-21 outright from the developer for parkland, She
pointed out the Parkland Acquisition Fund may be an alternative for attaining this goal. Smith
said the staff report states, "active [playground] open space needs are adequately met at the
Longfellow Elementary School grounds," yet she cannot use the school grounds Monday through
Friday, 8 a.m. to 5 p.m" because it is reserved for school purposes. The lower field is often
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Page 4
reserved and roped-off for use by the high school for athletic practice and competition. She has
been told by City High School coaches to stay off it. Therefore, open space requirements for the
neighborhood are not being adequately met, especially between 8 and 5 p.m, for her pre-school
children.
Smith concluded that the neighborhood open space recommendation for 2.9 acres of parkland
in the Longfellow area would be a no-issue point if the entire Longfellow Manor site is allowed to
be developed, because there will be no potential parkland left in the neighborhood, If parkland
acquisition funds are used to purchase some of these lots for parkland, it could alleviate some
of the sewage problems that would exist if full development was allowed, Chairman Scott stated
the neighborhood open space plan was brought up in several neighborhood meetings. The
problem of conflict in utilization of school property was discussed. The issue has been looked
at several times in the past, even by the Planning and Zoning Commission. However, it has
never gone farther than "to Commission." Scott said from his own experience, it was frustrating
that those properties are community property, yet are held in such a possessive nature by the
school district.
Chairman Scott further commented the impact of subdivisions on the neighborhood school and
the school impact fees associated with development is one of the items on the Commission's
pending list. At least, communication between the City Planning Department and the school
system are much better today than two or three years ago, and are definitely much, much better
than five, six or seven years ago. Smith agreed, stating she did contact Tim Grieves at the
School District office to ask him if he knew about the proposed development, the open space
. deficit in the neighborhood and the inability to use school grounds, Grieves praised City staff for
forwarding information on ,proposed developments to him well in advance.
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Starr asked what the process was for using the Parkland Acquisition Fund generated by the
hotel/motel tax. He was told the funds are under the jurisdiction of the Parks and Recreation
Commission. A recommendation could originate from the Planning and Zoning Commission, but
would need review by the Parks and Recreation Commission and approval by Council. Chairman
Scott noted the Parks and Recreation Commission is as possessive of these funds as the school
district is of its property. To his knowledge, the Parkland Acquisition Funds have only been used
once as Smith has indicated is desired here.
Gibson stated it was way too late be thinking about buying land for parks when the developer is
in the process of subdividing. The City would pay a tremendous premium to buy these lots at this
time. He felt if there was to be an active parks acquisition plan, it needed someone looking at
securing vacant lots before there are plans to develop it. He concluded you can't buy platted lots
and build a park out of it; that would be economically unrealistic,
Smith said the neighborhood association was established on the premise of looking at that
property as parkland. As a citizen, she had gone every which way to initiate this, yet everyone
says it is someone else who must initiate it. She stated ours is not a pricey neighborhood. We
cannot afford to purchase lots ourselves. Gibson said he agreed with everything Smith had said,
but the reality'is that the Parks and Recreation Commission and the City Council have jurisdiction
here, and secondly, it would be tremendously expensive to buy parkland once the developer has
the property divided for lots,
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Smith noted the Planning and Zoning Commission pulls a lot of weight. She had been at many ,
Council meetings and knew Tom Scott, Sally Dierks, Dick Gibson, on down the line, pulled a lot
of weight. That's why she asked the Commission about this issue. She said people take notice
of what the Planning and Zoning Commission recommends.
Susan Scott, 722 Rundell Street, current President of the Longfellow Neighborhood Association,
said her comments came on behalf of the association's subcommittee that had been looking into
the development for well over two years. She stated of the countless number of proposals
presented by the developer, Mr. O'Brien, this was the first plat which preserved the
moderate-density characteristics of the remainder of the neighborhood. The proposed
development would appear to have minimal impact on the traffic volumes on Sheridan Avenue,
which are already of special concern to the neighborhood, Scott indicated she was pleased that
Mr, O'Brien had heard the neighborhood's plea for open space. At the same tim'e, she hoped he
might be even more generous.
Sue Scott expressed concerns about the electric power substation that existed on the site as late
as a month ago. She had talked to Dick Hodson, an engineer at Iowa-Illinois Gas and Electric
Company, He told her that the property had housed a large electrical transformer, and the
transformer contained a mixture of oil, which contained PCBs (Polychlorinated Biphenyls). Scott
noted that PCBs pose serious health and environmental risks. Hodson had told her that PCB-
contaminated oil was spilled twice on the site, once in the '50s and once in the '70s. He said
while these spills were cleaned up to U,S. Environmental Protection Agency specifications at the
time, we now know that current cleanup requirements and acceptable exposure limits to PCBs
are very different than two and four decades ago, The State Hygienic Lab at Oakdale Campus
told,her they test soil samples for PCBs for $150 per sample. In light of the moderate cost of this
test, she encouraged Mr, O'Brien, possibly in conjunction with the City, to take two or three
samples on and nearby the former substation site.
In closing, Sue Scott noted the Longfellow Neighborhood Association is not opposed to
development on this site. It is concemed about its impact on present and future generations, but
is not intent on stalling or delaying the development.
Gibson asked what the City's posture would be with regard to the PCBs after the dedication of
the street. Rockwell stated Rick Fosse, City Engineer, had asked to see the certification that
Iowa-Illinois gave Mr. O'Brien at the time of the sale of the property; to verify if there were
contaminants on the site. Gibson asked if there was a procedure that should be followed with
regard to the dedication of land and the possibility that it may be contaminated. Bormann
responded she would check with Linda Gentry, City Attorney, Gibson recognized that should a
developer donate land, he would not escape responsibility and liability. Secondly, Gibson wanted
the City and the Planning and Zoning Commission to be well aware of the potential problems that
may exist on the site in terms of liability and responsibility.
Sue Scott wanted the Commission to know that although the City and the developer have noted
the area of possible contaminants is likely to be paved over, she and the neighborhood
association feel no less concerned when, in fact, the contaminants may end up elsewhere once
earth moving begins, and may have already washed over another area, Rockwell responded the
City was not unmindful of the problem of leaching, particularly so near a floodplain, If there is a
problem of contaminants, the City knows it won't be resolved by covering it with concrete,
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Chairman Scott stated the problem really belongs to the lowa.lllinois Gas and Electric Company, .
the owners of the substation, and the present property owner. It would serve the City well to have
this tested. He asked the City Attorney's office to look into tieing precautionary conditions to the
rezoning of the former power substation site that would be before Council on March 29, 1994.
Dianne Kaufman, 738 Dearborn Street, had not been an active participant in the neighborhood
association, but was concerned. She believed what she had seen on the site so far was "a
travesty." She was very hopeful at first and looked forward to the possibility of having more
housing in the neighborhood. She wished the tree ordinance had been in place before any earth
moving began. A brushy, tree area had once existed, Now the site was just a mud flat.
Kaufman would like to see some trails and more open space. She requested emphasis on
addressing possible contaminants. She agreed with the density of development now being looked
at, but wished the Commission would watch things carefully.
Chuck Scott. 834 Clark Street, had been a resident of the Longfellow area for 27 years. His
parents reside at 502 Grant Street, a property directly affected by the proposed development at
the former ADS site, The proposed plat shows a sewer connection to the Grant Street sewer line,
He and his brother believe this is a bad, bad idea. The two of them have spent hours lugging
around in the sewage backup in the basement of 502 Grant Street. This occurred on five
occasions during the last two years. He also noted a particularly bad problem of sewage backup
at the intersection of Grant Street and Grant Court. He said stormwater leaks into and illegally
flows into the sanitary sewer lines in the Longfellow neighborhood.
Chuck Scott said he would like Shive-Hattery to expedite the study of this problem. The Grant
Street line is eight inches in diameter and cannot handle more flow. The Rundell Street line is
a 30.inch diameter trunk line and is more than adequate to handle sewage from the proposed
development. The line, therefore, must connect to Rundell Street. Any costs incurred with
making the connection to Rundell should be incurred by the developer. He requested no
permission to develop be granted until it is established the line will connect elsewhere than on
Grant Street.
Chuck Scott also believed that Lot 21 should be eliminated, He did not see the sense in
permitting the developer to build there, when an established resident cannot build any structures
(a garage in particular) as close to the creek as the developer is proposing, He noted the
driveway would go out onto a busy street. Finally, he found using the name "Longfellow" for this
project was insulting. He believed if any label should be attached to the development, perhaps
the name O.S. Kelly should be considered. It was the name of the manufacturing firm that
existed there 95 years ago.
Sallv Hartman. 826 Roosevelt Street, said her back yard overlooks Maggard Street and the
former ADS site. She has been a resident of Iowa City for 10 years and is concerned with what
will and what has already occurred. She stated she is pleased with the lower density of the
proposed development. She said the use of the land is particularly touchy to area residents. She
felt .28 acres beyond the f100dway was not a sufficient amount of land for open space, as a deficit
already exists in the neighborhood,
Hartman proposed that Mr, O'Brien dedicate land in exchange for tax relief. She also believed
lots could be turned in a different configuration to maximize open space, or the developer could
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Page 7
dedicate more land along the creek for open space, She understood it would not be wise to build
a trail in the f1oodway, if the possibility it may get washed out exists, She asked why not dedicate
a few feet beyond the floodway as public open space. She would also like to see a trail continue
along the south side of the property to connect with the proposed alleyway on west side,
Hartman saw the area becoming really congested. She said the traffic from business downtown
is already on top of the neighborhood, Further, limited space that did exist in the neighborhood
until recently was now being developed. It was a very congested place.
Hartman noted a dust problem in the neighborhood, but could not attribute it exactly to the
O'Brien property, She had spoken to Mr. O'Brien last fall about planting something to relieve the
dust problem. He assured her something would be put in, but nothing had been to date. She
asked that the bird habitat that once existed on the property be restored. It was an asset to the
neighborhood that had been lost.
Helen Marias. 752 Oakland Avenue, said she had witnessed five sewage backups in her house
in the last year. She appreciated the fact there would be a sidewalk on the south side of
Sheridan as one had not existed there in the past. Marias stated her concern about lot size and
number of possible residents in the proposed development. She was primarily concerned about
the parking demand for residents and their visitors of the development spilling out into the
Sheridan/Oakland streets area.
Marias asked if anybody had been shown a housing design. Chairman Scott answered that
design review is not required unless a Planning Housing Development (PDH) is done. For
standard subdivisions, the developer is not required to show plans. The maximum density of the
proposed development would be under that permitted in the RS-8 zone. Scott noted that the
Zoning Code requires a minimum of 8,700 square feet for a duplex lot in the RS-8 zone. The
smallest lot size shown on the plat is 8,701 square feet, so the plat does meet the minimum lot
size requirements for duplex development.
Marias stated her primary concern rested with sewage requirements, Chairman Scott assured
her that at Monday night's informal meeting of the Planning and Zoning Commission, he stated
the development was not going to proceed any further, and would not be granted approval until
the issue of sanitary sewer service had been resolved to Public Works' satisfaction, On a final
note, Marias noted that on numerous occasions in the past, dating back many years, she had
requested assistance from the City. Whether the requests had been for equipment for cleanup,
or reconstruction of the sewage lines to make them more adequate, she had never received a
thing, and had even been laughed at. She was now in the process of circulating a petition drawn
up by Richard Voss, an engineer on her block, Marias said Voss was asked by the City Engineer
last fall to find out who in the area has sewage backup problems, At the conclusion of doing this,
Voss was informed there were no routes available at this time to resolve the sewer capacity
problems, Lack of money and other priorities at this time were given as the reasons for delay.
Marias asked just when the City was going to address this matter, She believed the City was
showing a very indecent attitude, She did not enjoy having slime in her basement even once and
is still in the process of filing a claim to collect on antiques that have been lost as a result.
Richard Rhodes. II. 2041 Rochester Avenue, had examined the floodplain maps for this area,
He had inquired of the City Engineer whether the maps reflected the influence of the Ralston
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Page 8
Creek South Branch stormwater detention basin out by Scott Boulevard, Rhodes said Dennis
Gannon, Assistant City Engineer, investigated this and said the maps reflect the influence of that
basin. Rhodes displayed an overhead projection of the floodplain area of the site. Rhodes stated
his concern for the properties, housing included, that already lay within the floodplain on the east
side of Ralston Creek, immediately east of the proposed development. He was particularly
concerned about the displacement of water that would occur further to the east of the creek if a
higher grade was constructed on the O'Brien property. He noted the City had an engineering
study done to study the effects of displacement of water if Dubuque Street were to be raised. He
felt this project warranted a similar study.
Rhodes suggested if a trail is to be added to the plans with a crossing over Ralston Creek, a
"low-water crossing" could be put in, rather than constructing an expensive bridge. He asked the
City to look into the possibility of using the culvert that exists below the railroad tracks between
Rundell and Dearborn streets for pedestrian traffic--no automobiles--to the south side of the
railroad tracks. He noted pedestrians could easily access many businesses and residences south
of the railroad tracks by using the culvert.
Chuck Scott pointed out the City owns the alleyway south of Sheridan near Ralston Creek,
making jurisdictional problems virtually moot should such a trail east of Ralston Creek be
considered.
Larrv Schnittier. MMS Consultants, stated it had been frustrating working with Jim O'Brien to
come up with plans to satisfy everyone. He frankly felt it couldn't be done, Regarding the open
space greenway, the developer could have given the City a maintenance easement and kept the
public out, but instead had shown more than an acre of public ground on the plat; a strip of land
that is over 60 feet wide, more than four times what staff says would be necessary should there
be an open space ordinance in place.
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Schnittjer noted that Marias's comment about an eight-inch sewer being considered for the plat
being folly was folly itself, Normal design considerations would allow nearly 40 acres to be
served on an eight-inch sewer line. Regarding dust control, grading operations were pushed well
into the fall because of the weather, They got behind schedule, and seeding did not get done.
Much of the clearing that was done along the creek was done by the Iowa-Illinois Gas and
Electric Co. in maintaining power lines. Therefore, some of the complaints that have fallen upon
Mr. O'Brien were not really his fault.
Chairman Scott pointed out that unlilthe sewer line issues had been resolved, other issues really
took a back seat. Mr, Schnittjer said he was aware of this. His staff was working diligently on
the issue. He just wanted to clear the air on some issues brought up during the meeting.
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Public discussion closed on REZ93.0003 at 9:00 p.m.
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Dierks moved and Bovbjerg seconded the motion to defer consideration of REZ93.0003 to
April 7, 1994.
Dierks pointed out her concern about Lot 21 , She noted direct access to Sheridan Avenue from
this lot and the location of the lot so close to the creek troubled her.
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Page 9
Jim O'Brien, developer, felt he could address some of the concerns regarding Lot 21. He stated
he'd have a report from Iowa-Illinois regarding the contaminants cleanup by Thursday, March 24,
or Friday, March 25, 1994, and would turn this into Rockwell as soon as he got it.
In conclusion, Chairman Scott said the Open Space Ordinance is not in place yet, but even if you
applied the proposed open space ordinance requirements to the plat, the proposed subdivision
would only require .28 acres of open space, or fees in lieu thereof. The entire Longfellow
neighborhood open space deficit of 2.9 acres is more than one developer, or in this instance, Mr.
O'Brien, could or should be responsible for. Mr. Gibson expressed the desire to see something
more for public pathways along the west side of Ralston .Creek, not just an easement in the
f1oodway.
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Recess called for by the Chair at 9:05 p.m.
Meeting reopened at 9:15 p.m.
COMPREHENSIVE PLAN ITEM AND ZONING ITEMS:
1,
Discussion of an amendment to the Comprehensive Plan to change the land use map
designation of property located east of Harlocke Street from 16-24 dwelling units per acre
to 2-8 dwelling units per acre; and
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REZ93-0007. Discussion of a City-initiated application to rezone an approximate 17.08
acre tract of land located generally on the east and west sides of Harlocke Street and
north of Highway 1 West fr.om RM-44, High Density Multi-Family Residential, to RS.5, Low
Density Single-Family Residential (5.5 acres) and RM-12, Low Density Multi-Family
Residential (approximately 11.58 acres),
Miklo stated that Dick Brown, a Realtor interested in property in the area, indicated that
if he was to submit a plan for this area, it would not be available before the April 21, 1994,
meeting of the Planning and Zoning Commission; therefore, the Commission may wish to
defer this item to the April 21 meeting.
Jakobsen noted this item has been on the agenda for some time and that she, and
probably Mr. Knabe were ready to resolve this,
Public Discussion:
There was none,
Bovbjerg moved to defer consideration of an amendment to the Comprehensive
Plan to change the land use map designation of property located east of Harlocke
Street from 16.24 dwelling units per acre to 2.8 dwelling units per acre, and
REZ93.0007, a City.initlated application to rezone an approximate 17.08 acre tract
of land located generally on the east and west sides of Harlocke Street and north
of Highway 1 West from RM.44, High Density Multi.Family Residential, to RS.5, Low
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Page 10
Density Single-Family Residential (5.5 acres) and RM-12, Low Density Multi-Family
Residential (approximately 11.58 acres) to April 21, 1994. Starr seconded the
motion.
Motion carried on a 6-0 vote.
Chairman Scott requested of staff that the neighbors be notified of the date adjustment,
as the issue would not be on the Commission's agenda for the April 4 and 7, 1994,
meetings,
2. Discussion of proposed amendments to the Zoning Ordinance to establish a Tree
Preservation Overlay Zone to protect wooded areas.
Chairman Scott noted a special meeting was scheduled for the Commission to review the
draft ordinance on Monday, March 28, 1994, at 7:30 p.m. in the Senior Center Classroom,
Public Discussion:
There was none.
Starr moved to defer consideration of proposed amendments to the Zoning
Ordinance to establish a Tree Preservation Overlay Zone to protect wooded areas,
to April 7, 1994. Bovbjerg seconded the motion. The motion carried on a vote of
6-0.
3. Discussion of proposed amendments to the Zoning Ordinance, Section 36.18, CN.1,
Neighborhood Commercial Zone.
Miklo stated based on staff review of the CN.1 zone and statistics from the Urban Land
Institute, a real estate research organization, staff found that the CN.1 zone as it is
currently structured compares favorably to demand for both retail and office uses in a
neighborhood setting. Staff recommends that the general concept and nature of the CN.1
zone be retained, but that consideration be given to amendments to the zone to establish
a category of grocery store to be known as a neighborhood superstore, limited to 40,000
sq, ft., and any area beyond 30,000 sq. ft. being devoted to non.grocery items; a slight
increase in the maximum size of individual offices from 1800 sq. ft, to 2000 sq, ft.; an
increase in the percentage of overall sq. ft, permitted for offices by allowing offices above
and below the ground floor, a reintroduction of the special exception for dwellings above
the ground floor, and requirements and guidelines to encourage pedestrian amenities and
neighborhood compatibility, Staff does not recommend an increase in the zone above 7
acres, but if that is the direction the commission would like to go, staff recommends a size
cap of 10 acres, and we would propose a requirement for a planned district. Staff would
require additional time to develop a procedur~ for a required planned district' for
neighborhood commercial.
Public discussion opened at 9:25 p.m.
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Bruce Glasqow, 834 North Johnson, stated he would like to see 3000 sq. ft, '10r anything";
would like apartments above, or below, professional businesses located on the first floor;
would like professional offices allowed above or below the first floor; would like to see
someone look at the issue of the super-grocery store, or the modern grocery store. He
said perhaps such stores should be allowed up to 50,000 sq. ft..
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He said he would like to see the requirement of having to go to the Board of Adjustment
for everything repealed. He said it is a traumatic experience to have to go to the Board
of Adjustment and to have to pay fees at each step along the way.
Glasgow stated that he had bad experiences with the staff who interpret the requirements
for the zone, He said when he built a dental office, he was told he could not cement the
basement floor, because that would have been more than 1,800 sq, ft, allowed for
individual offices in the CN-1 zone. This was done apparently so that the dentist would
not place a filing cabinet, or some other amenity other than a utility in the basement.
He stated he has lost valuable construction time and tenants because of zoning laws and
disputes. In the last year alone he has lost Eagle Grocery Store because they requested
54,000 sq. ft.; Hy-Vee Grocery stores did not have direct contact with him, but he knows
"they were there"; a doctor's clinic, consisting of five doctors required 2,200 sq. ft. per
person; a podiatrist required 2,125 sq. ft.; a psychiatrist who refused to go through the
Board of Appeals, a dentist, and now a possible prospect, but Glasgow has to pay the bill
of going through the Board of Adjustment. He stated nobody should have to go through
all of that.
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Mr, Scott said that the commission will look into and address the issues, but cannot
promise that they will satisfy him on every point.
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Harry Wolf, 325 E. Washinqton Street, Vice President of Southgate Development; said he
had addressed commission on these issues in November, and has appreciated the quick
response to date, He addressed issues submitted in a letter on Monday; this letter states
that it is the position of Southgate Development that 3,000 sq, ft. per office is an
appropriate size for the zone and a neighborhood, and agrees with the sentiments of
Bruce Glasgow that it is difficult to make anything work in less than 3,000 sq. ft.. He said
he believes the proposal of raising the limit to 10 acres is an appropriate and workable
size for this type of zone. He said he had suggested a size larger than this earlier on, but
10 acres would be a reasonable size,
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Wolf said he has concerns regarding the proposed design provisions, He does not
necessarily disagree with the idea of design provisions, but when put together with the
other cumbersome requirements of this zone, the special exception process becomes very
timely and time consuming and can become a hamper, especially if a client wishes to
remain confidential and yet there is a large delay and staff and Board of Adjustments need
to review the design proposals. He does not believe the market will support this as a
result. He asked that the Commission consider, if consistent with design provision
process, that some of these uses be added to the Provisional Use section, rather than the
Special Exception section, He asked that the Commission be mindful of what the market
asks for, as the planning process may be more complicated than market forces will bear,
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Planning & Zoning Commission
March 17, 1994
Page 12
He stated that Southgate Development is in the process of parceling the land at Walden
Square, intended for use by the University of Iowa Community Credit Union, and Fairway
Foods, and hopes to break ground this spring. He requests the issues on the CN-1 zone
would be resolved soon so as he can plan ahead,
Public discussion closed at 9:35 p.m.
Dierks moved to defer discussion of proposed amendments to the Zoning
Ordinance, Section 36-18, CN-1, Neighborhood Commercial Zone, to the April 7,
1994, meeting of the Planning and Zoning Commission. Gibson seconded the
motion. Motion carried on a 6-0 vote.
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REZ93-0012. Discussion of an application submitted by Plum Grove Acres, Inc, to rezone
four acres located west of Scott Boulevard and north of Court Street from CN-1 to RM-20.
(45-day limitation period: March 17, 1993.)
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Chair asked for a verbal waiver of the '45-day limitation period from Bruce Glasgow.
Glasgow stated he would grant the waiver,
Jakobsen moved to defer REZ93-0012. discussion of an application submitted by
Plum Grove Acres, Inc. to rezone four acres located west of Scott Boulevard and
north of Court Street from CN-1 to RM-20, to April 7, 1994. Starr seconded the
motion. The motion carried on a 6-0 vote.
5.
CZ-9409. Discussion of an application submitted by Donald Lacina to rezone two 1,99
acre parcels of land from County A 1, Rural, to County RS, Suburban Residential, located
north of Lower West Branch Road and west of Wapsi Avenue.
Rockwell stated staff recommends that a comment be forwarded by the City Council to
the Johnson County Board of Supervisors finding that the request is inconsistent with the
mutually agreed upon Fringe Area Policy for Area 5, and should be denied.
Public Discussion:
There was none,
Dierks moved to recommend to City Council, that Council forward a comment on
CZ-9409 to the Johnson County Board of Supervisors, finding that the request to
rezone two 1.99 acre parcels of land located on the south side of Lower West
Branch Road, approximately 3,500 feet from Its Intersection with Wapsl Avenue,
from A 1 to RS, Is Inconsistent with the mutually agreed upon Fringe Area Policy for
Area 5. Starr seconded the motion.
Scott stated for the public record, that until the City and County can resolve issues
concerning the Fringe Area Agreement that are mutually beneficial to both parties, it
behooves the City to stick extremely close to the present Fringe Area Agreement.
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The motion carried on a 6-0 vote.
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March 17,1994
Page 13
CONSIDERATION OF THE MINUTES OF THE MARCH 3. 1994, PLANNING AND ZONING
COMMISSION MEETING:
Seeing no corrections to the minutes as printed, Bovbjerg moved to approve said minutes.
Starr seconded the motion. The motion carried on a 5-0-1 vote, with Gibson abstaininq
due to absence.
PLANNING AND ZONING COMMISSION INFORMATION:
Jane Jakobsen said she received a letter from Stephen Atkins regarding the Iowa City community
task force project. Scott said he believed the Commission's expertise would be beneficial for the
project.
Jakobsen asked if something precipitated the memo from Linda Gentry regarding preventive
lawyering. Scott said it was probably a discussion at the City Council more so than this particular
body. Bormann stated there was discussion whether the City Council could deny a final plat that
had received preliminary plat approval if the final plat, substantially complied with the preliminary.
There were Councilors who wanted to deny a final plat which complied with an approved
preliminary plat; therefore, Gentry wanted to remind the Council and Commission what their scope
of review and discretion is in respect to final plat approval,
Scott said he wanted to add for the public record, that Mayor Horowitz and Council member
Baker, apologized at the public council meeting for the lack of Commission involvement that was
supposed to occur at the work session and that both indicated it was their fault, as a body, as
opposed to the Commission's,
Gibson asked what was happening in regard to the Fringe Area Agreement. Scott said that group
needed to be resurrected. He spoke to Rick Dvorak from the County, and basically they agreed.
He had a conversation with Steve Lacina earlier this year, who indicated that with Betty
Ockenfel's resignation and the Board's present workload, the County probably wouldn't get to it
before the middle of March.
Moen said a memo that was sent by Steve Atkins to the City Council basically outlined the
options available. He thought the ball was back in the Fringe Area committees court to make
recommendations. Scott said that is the indication that had been given to staff and the
Commission by the City Manager and the Mayor, but when he talked to Steve Lacina, he got the
clear impression that the Board of Supervisors wanted to sit down and meet with their staff and
give guidance prior to the Fringe Area Committee meeting again. He certainly thought that was
their prerogative. He said would call next week to see if he can get something going.
Dierks stated she was concerned about the frontage road in front of Carousel Motors, and the
parking that is occurring on that road, which limits the greenspace. She said this area was
rezoned with conditions to prevent this. She asked what might be done, now and in the future,
to eliminate this occurring again, She said Carousel may end up pushing their cars closer to the
highway than they have already.
Bormann said the inspector should be called on the day a violation is observed so they can issue
a citation. The site plan is enforceable, Scott said there was an attempt to solve this problem
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March 17, 1994
Page 14
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by vacating the frontage road. The Commission attached too many requirements to that proposal,
so the request was withdrawn. As it is, the road is nothing more than an attractive nuisance for
cars to park on.
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Scott said in regard to the awning sign at Protein Blenders, that awning signs are not permitted
in the I-zone. He asked if this could be studied for revision along with the other revisions being
proposed for the definition of awning signs. Moen said that the last time she had talked to
Housing and Inspection Services, the Director, Doug Boothroy, said he may have amendments
to the awning sign provisions for consideration in April. Scott asked that Dave Long's letter be
forwarded to HIS, and that when they are reviewing the Pizza Hut awning, they also review
awnings in the I-zone.
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ADJOURNMENT:
Jakobsen moved to adjourn at 10:00 p.m. Dierks seconded the motion, The motion carried on
a 6-0 vote,
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MINUTES
RIVERFRONT AND NATURAL AREAS COMMISSION
WEDNESDAY, FEBRUARY 16, 1994 - 5:30 P.M.
SENIOR CENTER CLASSROOM
MEMBERS PRESENT:
Barb Hinkel, Richard Hoppin, Jan Hubel, Les Kuehl, Karen
Mumford, Nancy Seiberling, Don Otto, Judy Pfohl, Jim Pugh,
John Pelton
MEMBERS ABSENT:
Larry Wilson
STAFF PRESENT:
Denney, Krippner
CALL TO ORDER, INTRODUCTIONS AND ANNOUNCEMENTS:
Vice-Chairperson Mumford called the meeting to order at 5:35 p.m. Les Kuehl was introduced
as the new representative from Coralville,
Pfohl notified the Commission that the Health College received a grant to upgrade community
health and encourage people to get outdoors. People working on the grant expressed interest
in the activities of RNAC. Mumford discussed the bill for $645 submitted by Bill Ogelsby for
the River Trail slide show, The bill was substantially higher than anticipated. The Commission
expressed their satisfaction with the production and discussed methods to pay the bill. FIRST
has indicated that they will finance the conversion of the slide show to video tape, Pugh
exhibited samples of the RNAC logo for caps. The white golf caps with 'green embroidered
initials would cost $6,50. It was suggested to offer the caps as gifts to people involved in
RNAC activities,
CONSIDERATION OF THE MINUTES OF THE JANUARY 19. 1994. MEETING:
Otto moved and Hoppin seconded to approve the minutes of the January 19, 1994, meeting,
Otto made a correction on page two. The motion passed unanimously.
CONSIDER REQUEST ITEMS TO BE INCLUDED IN JCCOG TRANSPORTATION PLANNING
NETWORK:
Denney explained that the JCCOG Work Program was accepting suggestions for future
programs, He noted that sidewalk-widening activity would take place on Park Road and
between Hancher and City Park, Denney asked the Commission for suggestions for additional
future projects to be considered by the JCCOG Transportation Technical Advisory Committee.
Pfohl suggested technical assistance for trail design in the Kiwanis ParkIWillow Creek.
Mumford reiterated Wilson's request for assistance in negotiating the River Trail past the
municipal airport. Denney said that the JCCOG staff was already working on the issue.
Pugh moved and Otto seconded the request that the JCCOG transportation planners provide
technical assistance with the design of the trail in the Kiwanis Park proposal. The motion
passed unanimously,
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RIVERFRONT AND NATURAL AREAS COMMISSION
WEDNESDAY, FEBRUARY 16, 1994 - 5:30 P,M,
SENIOR CENTER CLASSROOM
MEMBERS PRESENT:
Barb Hinkel, Richard Hoppin, JanHubel, Les Kuehl, Karen
Mumford, Nancy Seiberling, Don Otto, Judy Pfohl, Jim Pugh,
John Pelton
MEMBERS ABSENT:
Larry Wilson
STAFF PRESENT:
Denney, Krippner
CALL TO ORDER, INTRODUCTIONS AND ANNOUNCEMENTS:
Vice-Chairperson Mumford called the meeting to order at 5:35 p.m, Les Kuehl was introduced
as the new representative from Coralville,
Pfohl notified the Commission that the Health College received a grant to upgrade community
health and encourage people to get outdoors. People working on the grant expressed interest
in the activities of RNAC. Mumford discussed the bill for $645 submitted by Bill Ogelsby for
the River Trail slide show, The bill was substantially higher than anticipated. The Commission
expressed their satisfaction with the production and discussed methods to pay the bill. FIRST
has indicated that they will finance the conversion of the slide show to video tape. Pugh
exhibited samples of the RNAC logo for caps. The white golf caps with 'green embroidered
initials would cost $6.50. It was suggested to offer the caps as gifts to people involved in
RNAC activities,
CONSIDERATION OF THE MINUTES OF THE JANUARY 19. 1994. MEETING:
Otto moved and Hoppin seconded to approve the minutes of the January 19, 1994, meeting.
Otto made a correction on page two, The motion passed unanimously.
CONSIDER REQUEST ITEMS TO BE INCLUDED IN JCCOG TRANSPORTATION PLANNING
NETWORK:
Denney explained that the JCCOG Work Program was accepting suggestions for future
programs. He noted that sidewalk-widening activity would take place on Park Road and
between Hancher and City Park. Denney asked the Commission for suggestions for additional
future projects to be considered by the JCCOG Transportation Technical Advisory Committee,
Pfohl suggested technical assistance for trail design in the Kiwanis Park/Willow Creek,
Mumford reiterated Wilson's request for assistance in negotiating the River Trail past the
municipal airport, Denney said that the JCCOG staff was already working on the issue,
Pugh moved and Otto seconded the request that the JCCOG transportation planners provide
technical assistance with the design of the trail in the Kiwanis Park proposal, The motion
passed unanimously,
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Riverfront & Natural Areas Commission
February 16, 1994
Page 2
ARBOR DAY ACTIVITIES:
Hinkel outlined proposed activities for RNAC-sponsored Arbor Day cerebration. Advertising the
"Nominate-your-favorite-tree" contest in the Press-Citizen would be costly. Pugh suggested
contacting a local columnist and advertising on public access television. The Commission
discussed involving elementary and/or high-school students, Pfohl suggested compiling the
entries in a booklet. The nomination form was changed to specify that the nominated tree be
within public view and within the confines of Iowa City, The Woodlands Committee will
pursue the details of the tree nomination process. Hinkel asked for nominations for "Friend-of-
the-Tree" award,
TRAIL CONSTRUCTION:
Otto suggested utilizing enthusiasm and Wilson and Otto presented this idea to use volunteers
from the RNAC'to begin development of the Ned Ashton Park to the Parks and Recreation
Commission. They received support for the idea. Steve Ford has made a preliminary design
for the park and indicated interest in continuing with the project. Otto thought a sculpture
would be appropriate for the park and called the University of Iowa School of Art. An instruc-
tor at the University was very interested in the project and suggested using the site for a class
project. Local landscapers and the City would be asked to donate wood chips for temporary
trail paving. Otto felt the project would take several weekends, Mumford asked Otto to
continue to make contacts and coordinate a plan. The project could be limited to a highly
visible part of the park; a portion that the RNAC could, within a limited amount of time, effect
a change. Denney felt that the Parks and Recreation Commission would be satisfied with a
rough sketch and verbal description of the project.
IOWA RIVER MONTH:
Mumford reported that she met with Denney and discussed strategies to advertise River
Month activities such as posters on buses, She asked for nominations for the River Month
awards. The Commission discussed several optional nominees, Hubel noted that the photo-
graph contest should be advertised as soon as possible. Perhaps organizations such as the 4-H
Clubs could be involved in the contest.
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FINALIZE COMMITTEE PARTICIPATION:
Mumford reported that the Waterways Committee needs a chairperson,
RIVER CORRIDOR TRAIL UPDATES:
1, Iowa Avenue to Burlington Street
Denney reported that the Public Works Department is accepting bids for construction
of a six-foot walkway, There will be a public hearing about trail construction for this
portion of the trail, 1
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February 16, 1994
Page 3
2, IMU Bridge to Iowa Avenue
The design is almost done, There is a possibility that it could be'constructed this sum-
mer.
3. Burlington Street to Highway 6
Denney reported that Shive-Hattery of Iowa City received the bid to design this portion
of the trail. The contract for design services is not to exceed $31,500.
On a related topic, Denney explained that ECICOG requested proposed projects that
would be eligible for Transportation Enhancement Funds which are available through
ISTEA. The Commission discussed several options and considered current proposals
which included improvements to West Overlook Drive. Seiberling moved to recommend
that Wilson and Mumford write a letter expressing RNAC support of proposed projects.
Pugh seconded the motion. The motion carried unanimously.
UPDATE ON DEVELOPMENT ITEMS:
Denney asked for the Commission's input on the location of the river corridor trail in the
Peninsula Area, Trail construction is being proposed in connection with the proposed Iowa
City water treatment plant. RNAC discussed trail placement in the wooded area created by
the bow of the Iowa River across from Crandic Park, Pugh moved to recommend that the trail
should skirt the wooded area and stray from the river in order to avoid fragmentation of the'
eco-system. Pelton seconded the motion, The motion was passed unanimously.
Denney reported that the City has received a preliminary plat for the former Advanced
Drainage Systems site on Sheridan Avenue, The site has been cleared and graded, The
Northside Neighborhood Association is working the developer for a trail along Ralston Creek,
Denney also reported that there is an annexation/rezoning pending for the southeast corner
of the intersection of Scott Boulevard and American Legion Road. The site will be used for
multi-family housing but it is difficult to provide sewer service to that particular site. City
Council approved annexation of the Sycamore Farms site, conditioned on approval by the City
Development Board,
COMMITTEE REPORTS:
1. Woodlands
Hinkel suggested that Otto's proposal replace involvement in Ralston Creek Clean-Up
activities.
2,
Wetlands
Hoppin stated that he had a copy the Stanley Consultants Wetlands General Mitigation
Report for Sycamore Farms, He intends to visit the site in Spring. Denney agreed that
documentation of. existing conditions is necessary.
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Hoppin said that he received a request for information about wetlands from Paul
Cathcart, a graduate student in the Urban and Regional Planning Program who is
working with Monica Moen, drafting a wetlands ordinance, Hoppin recommended that
Cathcart contact Carol Thompson.
2. Woodlands
Hinkel reported that the Tree Preservation Committee is meeting weekly. The revised
tree preservation draft ordinance considers the percentage of woodlands per acre
rather than the diameter of individual trees. Hopefully, the draft ordinance will be
presented to RNAC in March.
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3, Trails and Access
Denney reported that the Regional Trails and Bicycling Committee met on February 8,
1994, A group of graduate students are undertaking a study of the suitability of roads
for biking. They have brainstormed possible bike routes for a master plan. Other issues
that need consideration are the need for parking, bike racks and storage especially for
multi-family dwellings. The University of Iowa will present the results of their bicycle
survey and plan on February 22, 1994 in Phillips Hall,
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COMMISSIONERS' REPORTS:
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Pugh expressed interest in directing some attention to improvement of the City's ice skating
facilities. I .
F.I.R,S.T. REPORT:
There was no FIRST Report.
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MINUTES
IOWA CITY HOUSING COMMISSION
JANUARY 11, 1994
CIVIC CENTER LOWER LEVEL CONFERENCE ROOM
MEMBERS PRESENT:
BENJAMIN J. MOORE, ROBIN PAETZOLD-DURUMERIC, ROGER
J. REILLY, JACK MCMAHON, JAMES L. HARRIS (LEFT 9:45
AM), CHARLES EASTHAM
MEMBERS ABSENT:
PAUL EGLI
STAFF PRESENT:
DOUG BOOTHROY, RON HENDERSON, STEVE'NApBY, ANNE
BURNSIDE, SECRETARY VIRGINIA STROUD
OTHERS PRESENT:
NONE
RECOMMENDATIONS TO COUNCIL: NONE
MEETING TO ORDER:
Chairperson Moore.
Meeting was called to order at 8:47 AM by
MINUTES: Motion to approve the Minutes with the addition of , the number
of units on Page 2, first paragraph to read "... twenty one-bedroom and
five two-bedroom units for each of the Certificate and Voucher
programs. In the new construction project there are 26 three bedrooms
and 7 four bedroom units.", was made by Moore, seconded by Eastham,
carried 6-0. Affirmative roll call vote unanimous: Moore, Paetzold-
Durumeric, Reilly, McMahon, Harris, Eastham. Absent: Egli.
CD HOUSING UPDATE - NASBY
Nasby stated annual applications for proposals for CDBG funding
deadline is February 11, 1994. Public meetings are scheduled for
February 23 and 24, 1994. The City of Iowa City expects to receive
approximately $969,000 from HUD and will have about $100,000 available
from program income available after July 1, 1994.
The City of Iowa City is continuing to assist flood victims. So far,
14 mobile homes and 6 houses have been repaired.
Iowa City has been designated by HUD to receive HOME monies. About
$500,000 total will be available to allocate for 'housing projects
during the next fiscal year.
The Housing Rehab Review Board is scheduled to meet January 13, 1994.
The City ,of Iowa City has purchased the property at 11 S. Johnson st
bscause it is located in the flood way.
CCN REPORT - NASBY
Nasby stated a special meeting was held December 16, 1993, to recommend
to Council that the 1993 Supplemental CDBG program Statement be
approved.
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PAGE 2
MINUTES
IOWA CITY HOUSING AUTHORITY
JANUARY 11, 1994,
HOUSING AUTHORITY REPORT - HENDERSON
Henderson reviewed the statistics report. The new Certificates and
Vouchers have a contract start date of December, 1993. No further
action has been taken on the FSS program. The PHMAP report was
reviewed and discussed. The PHMAP scores designate the Iowa City
Mousing Authority as a Standard Performer. Staff has discussed the
areas .of the report that received a low score. An improvement plan
will be implemented to put more money into reserves. The computer
program to track inspections has been installed and is being utilized.
The new computer work order system has now been installed. HIS does
all inspections. Ken Bendon conducted the HUD maintenance review' and
this has now been cleared. The vacancy rate has been corrected by
making administrative changes. No appeal of the score is planned.
OLD BUSINESS
Request for Staffing for Issuing - Eastham
Henderson submitted a memo to Housing Commission at their request
detailing the issuing process. The issue process is based upon
anticipated turnover, workload and meeting the 95% minimum annual
program utilization required by HUD.' No issuing is done during three
summer months because they are high-turnover months. ICHA over-issues
in the months prior to summer to compensate for the heavy terminations
in June. statistics show fiscal year occupancy has always been above
95%. Staff monitors occupancy on a month-to-month basis. Eastham
expressed concern that the percent occupied this year is lower than it
was last year and that achieving 100% occupancy might not be
accomplished. Henderson stated that at the time the January statistics
were printed 136 people were in the process of finding a unit. The
number of units and number of people looking change daily. Issuing is
done weekly and the participants are allowed 60 days in which to find
an apartment. Extensions of 60 days are routinely given. Eastham
expressed his doubt that the ICHA would be able to meet the 95%
occupancy level. The discussion was ended due to the late hour with
further consideration to be given to the subject. (Harris left 9:45
AM).
Distribution - Eastham
It was requested that distribution of units be addressed at the next
mesting.
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MINUTES
IOWA CITY HOUSING AUTHORITY
JANUARY 11, 1994
NEW BUSINESS
New Construction of Public Housing - Boothroy
Boothroy reported on the construction of the new Public Housing units.
They will be' located in the Whispering Meadows Additions located west
of Bon Aire and Southeast of Lakeside. There are 174 lots in Part
II of this addition and 33 will be purchased for the two projects. HUD
has given preliminary approval for these lots. Surveys and soil
samples will be obtained prior to the construction phase. It is hoped
that elevations for the houses will be available for viewing at the
next meeting. Landscaping for these units will be the subject of a
CDBG proposal to be submitted by staff.
Bids for these projects will be let sometime this fall according to the
timetable provided by HUD. The projects may be bid as one or as two
projects depending on the interest of the building firms.
ADJOURNMENT: Motion for adjournment at 10:05 AM was made by Moore,
seconded by Reilly, carried 5-0. Affirmative roll call vote unanimous:
Moore, Reilly, Eastham, McMahon, Paetzold-Durumeric.
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APPROVED BY: BENJAMIN J. MOORE, CHAIRPERSON
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MINUTES
IOWA CITY HOUSING COMMISSION
FEBRUARY 8, 1994
CIVIC CENTER LOWER LEVEL CONFERENCE ROOM
MEMBERS PRESENT:
BENJAMIN J. MOORE (Left 9:45 AM), ROBIN PAETZOLD-
DURUMERIC (Left 10:05 AM), ROGER J. REILLY, JAMES
L. HARRIS, CHARLES EASTHAM
MEMBERS ABSENT:
JACK MCMAHON, PAUL EGLI
STAFF PRESENT:
DOUG BOOTHROY, RON HENDERSON, MARIANNE MILKMAN
OTHERS PRESENT:
NONE
RECOMMENDATIONS TO COUNCIL: NONE
MEETING TO ORDER: Meeting was called to order at 8:05 AM by
Chairperson Moore.
MINUTES: Motion to approve the Minutes as amended was made by Reilly,
seconded by Eastham, carried 5-0. Affirmative roll call vote
unanimous: Moore, Paetzold-Durumeric, Reilly, McMahon, Harris,
Eastham. Absent: McMahon, Egli.
CD HOUSING UPDATE - MILKMAN
Milkman stated applications for CDBG funding are due February 11, 1994.
Housing Commission will receive copies of the housing related
applications to review at a March 1, 1994 special meeting. CCN will
hold two meetings on February 23 and 24, 1994 to hear presentations,
and two allocation meetings on March 23 and 24, 1994. Egli is the
Housing Commission representative for CCN and Harris stated he would be
the alternate.
Milkman stated City Council will be considering approval of a Purchase
Agreement in the amount of $16,500 for acquisition of a vacant lot
located at 1109 First Avenue. Milkman stated the lot will be purchased
with general fund money. Council approved $75,000 of general fund
money for the purchase of in-fill vacant lots about two years ago.
Milkman stated it has been determined there is a need for a
manufactured housing park within the Iowa City limits. The City needs
to acquire and rezone land for this purpose. Milkman stated that it is
up to the Council to approve rezoning the land and they have stated a
concern for this situation in the community. Some flood money has been
set aside for this proposal. Request for Proposals have been sent out
to developers and are due March 1, 1994. These are very negotiable and
preliminary at this point. One potential problem is that a minimum of
50% of the owner-occupied rental pads must be below the Mobile Home FMR
which is $120 for single and $136 for double. Housing Commission will
be reviewing the RFPs.
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Page 2
MINUTES FEBRUARY, 1994
HOUSING COMMISSION
CCN REPORT - MILKMAN
Milkman stated no elections were held because not all members were
present due to the weather. Joan Vandenburg spoke on the issue of
crime in low-income neighborhoods and the way the Neighborhood Center
is giving support to Broadway Street specifically.
HOUSING AUTHORITY REPORT - HENDERSON
Henderson reviewed statistics and stated there were a net sum of 30 new
starts for the January. The number of new applicants is down as is
seasonally expected. Eastham asked how the number of year-to-date
units provided is derived and Henderson stated the number is corrected
periodically to show retroactive starts and terminations. The
statistics for the previous month or two are subject to revision due to
this.
Henderson stated the Youth Sports Grant Application was not funded. A
new grant area from HUD, Youth. Build is for disadvantaged youth that
have dropped out of school. While teaching the building trades by
hands on training,' this program has a school component for the
participants. Mayor's Youth Employment has applied for this grant.
Henderson stated 21 out of 243 participants have returned billings for
gas and electric charges for the Utility Allowance update. The
compiling of the data will require the Housing Commission to reach a
consensus as to factors to use in the construction of the allowances.
No written responses' from the Omaha or Des Moines HUD on the effects of
changes by the allowances to the FMR. Henderson stated that as was
seen in the last study, the utility allowance is used to compute the
FMR. When HUD publishes a proposed FMR, local data on utilities may be
included in an appeal. Henderson thought that HUD would publish new
FMRs during April although no indications have been forthcoming from
HUD.
Henderson brought forward information on what may be occurring during
the coming year with HUD. Congress is addressing the combining of the
Voucher and Certificate programs. Since most of the differences within
the programs are statutory, legislation will be required. HUD is
looking to making damage deposits a common program element. This will
lead the Housing Commission into the position of reviewing the amount
of deposit required. There probably will be no new construction money
for Public Housing as budget shifting will be toward tenant services
and empowerment initiatives. The FSS program is not receiving a lot of
stimulation from the Clinton/Cisneros administration. Homelessness and
the resolution of that problem appears to be the highest priority.
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Page 3
MINUTES FEBRUARY, 1994
HOUSING COMMISSION
OLD BUSINESS
Eastham distributed a memo to Iowa City Housing Commission RE:
requesting a proposed recommendation to Council concerning ICPHA
occupancy levels. Eastham stated he wants Council to establish a local
goal to maintain 100\ occupancy. Eastham also stated that he believes
utilization of units in the last year may not meet the 95\ minimum
occupancy level required by HUD. Moore stated that setting a goal of
100\ occupancy is nearly impossible to meet. Henderson stated that it
has always been the intent of the ICHA to meet 100\ occupancy and that
ICHA has always achieved 95\ or greater occupancy levels. Henderson
stated it appears that this year is no different from past years. A
number of factors contribute to monthly utilization versus yearly
utilization figures. Over utilization in the spring is done to
compensate for terminations in the upcoming months. This year the
terminations happened to occur in the Certificate program. Part of
these terminations were caused by Pheasant Ridge converting to a
Project Based program and all assistance leases were converted. Other
factors contributing to higher or lower occupancy levels include
several projects within each Certificate/Voucher program, number of
units available because some people seem to have a tougher time finding
units, and landlords willingness to participate in the program
depending on their vacancies. Statistics for the current month
indicate 195 families are seeking units. Some of these have been given
an extension of time to continue looking. Housing Commission members
stated that the 8 months data used in Eastham memo was not a long
enough period of time to make a decision. It was requested that
Henderson provide data from previous years for consideration at the
April meeting.
Eastham distributed an additional memo to Housing Commission RE:
proposed recommendations to Council regarding applications of
additional rental assistance. Eastham's memo outlined guidelines he
felt must be used when next applying for rental assistance units.
Henderson explained that application packets are made available by HUD
each time a Notice of Fund Availability is published. Each NOFA is a
new and contains new distribution formulas that are not always
comparable to past year's allocations. The city always applies for the
maximum number of units allowed with a distribution that meet CHAS
goals. The reasons for applying for both Certificates and Vouchers is
that it allows for maximum units to be awarded dependent upon the
amount of HUD funding available for each program. Council does m~ke
the final decision on applications. Discussion will be continued at
the April meeting. (Moore left 9:45 AM)
NEW BUSINESS
Jim Schoenfelder is the City Architect for the Public Housing new
construction project. He presented his drawings of the three and four
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Page 4
MINUTES FEBRUARY, 1994
HOUSING COMMISSION
bedroom single family and zero-lot line units which are to be built.
He explained there are restrictions imposed by HUD such as maximum
square feet. These units will have garages to meet neighborhood
standards but will have no basements. Four units are being constructed
to meet disability requirements but all meet ADA specifications.
(Paetzold-Durumeric left 10:05 AM).
ADJOURNMENT: Motion for adjournment at 10:10 AM was made by Reilly,
seconded by Harris, carried 3-0. Affirmative roll call vote unanimous:
Reilly, Eastham, Harris. Absent: McMahon, Egli, Moore, Paetzold-
Durumeric.
APPROVED BY: BENJAMIN J. MOORE, CHAIRPERSON
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MINUTES
HISTORIC PRESERVATION COMMISSION
TUESDAY, JANUARY 25,1994 - 7:00 P.M,
COUNCIL CHAMBERS - CIVIC CENTER
MEMBERS PRESENT:
Kevin Hanick, Kay Irelan, Betty Kelly, Sue Licht, Doug Russell,
Jay Semel, Ginalie Swaim
MEMBERS ABSENT:
None
STAFF PRESENT:
Miklo, Schreiber
CALL TO ORDER:
Vice-Chairperson Licht called the meeting to order at 7:08 p.m.
PUBLIC HEARING ON THE PROPOSED BROWN STREET HISTORIC DISTRICT:
Licht said the purpose of the public hearing was to discuss the proposal for a Brown Street
Historic District and to provide an opportunity for property owners in the area to present their
views and ask questions of the Commission. She noted Irelan and Russell were present but
would abstain from participating in the public hearing as Commission members because they
own property within the proposed Brown Street Historic District.
Miklo displayed the boundaries of the proposed district: on the south, it is the alley between
Brown and Ronalds streets; on the east, it is Governor Street; on the west, it is the property
line at the back of Dubuque Street, excluding the properties on Dubuque Street; it includes
all of the Bella Vista Place Subdivision; and all properties on the north side of Brown Street
and the side streets that dead-end off Brown Street. If approved, the district would apply the
historic permit process for any new construction or alterations of the exterior of a building
that would require a building permit; it would not impose any regulations for interior work or
routine maintenance that does not require a building permit, such as painting, re-roofing, or
landscaping, After tonight's public hearing, the Commission may either make a decision or
continue the public hearing; after the Commission makes its decision, the proposal will be
reviewed by the Iowa City Planning and Zoning Commission tentatively on February 17, 1994,
and then by the Iowa City Council tentatively on March 28, 1994,
Irelan and Licht presented a slideshow on the history of the proposed Brown Street Historic
District.
Public discussion opened at 7:14 p,m.
Steve VanderWoude, 730 North Van Buren Street, said he owns three houses in the future
historic district and wanted to praise the Commission for their efforts and wish the proposal
Godspeed before the Planning and Zoning Commission,
AI Soucek. 801 Brown Street, said he was born on Brown Street and has been many places
since then but returned to the neighborhood because he felt it was the best he had ever lived
in, He commended the Commission for all their work on promoting the proposed district and
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January 25,1994
Page 2
said he believes it could be one of the best things to ever happen to the Brown Street
neighborhood,
Paula Brandt. 824 North Gilbert Street, said this is not just something for the individual
owners and the neighborhood, but will benefit Iowa City as well; although she does not live
on Summit Street or on Woodlawn, she takes great pride in those streets and she hopes other
Iowa City residents take pride in Brown Street as well, Brandt asked if the Commission
memb~rs would be available for free consultation on remodeling projects, such as painting a
house in a historic district.
Kelly said the Commission members have offered advice in the past. Licht said if the
Commission members could not help her directly, they could certainly steer her to someone
who could. Semel said there have been times when Commission members have offered
suggestions which saved people money.
Charles Grunewald, 509 Brown Street, said he would hate to think he would need to get
permission to make a change to his own residence, He said if the City is going to have a
historic division, it should be all together and not put more people on the Iowa City payroll,
He said as long as he is paying the taxes on the property, he is not interested in being required
to get someone else's permission to makes changes to the inside or outside of his house; if
the historical group wishes to pay his taxes, he would be willing to allow them to dictate any
changes. He added he does not believe the Commission is doing enough to regulate the areas
needing the most attention, citing the replacement of a coach house with a duplex,
Grunewald said he feels the City has gotten too historic-minded in some areas; there are some
beautiful homes that he would like to see preserved but he does not feel his home qualifies
in that same class of homes. In Charleston and Virginia there are whole blocks of large old
homes; that is different than Iowa City where beautiful old homes are intermixed with newer,
more modern homes. Grunewald said he would like to move his garage for his convenience
'and does not want to be told by others what he can or cannot do,
Bob Mever, 833 North Johnson Street, said he and his wife are pleased to be a property
owners in the proposed district and are particularly pleased to see the opportunities ahead of
them to protect the neighborhood for themselves and for future generations offered with the
creation of the proposed district. They are also pleased with the Commission's willingness
to hear testimony from both proponents and opponents of the proposed district and hopes
the proposal advances quickly,
Sue Feenev. Northside Neiqhborhood Association, said since last spring, the Northside
Neighborhood Association has spent a great deal of time working to educate the Brown Street
residents on the proposed district; information packets and five different meetings were
offered. The association felt strongly that everyone was informed and the proposed district
was a good idea; on September 23, 1993, the Northside Neighborhood Association
unanimously passed a vote to lend support to the project because they feel it will be good for
Brown Street and the entire neighborhood,
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January 25, 1994
Page 3
John Zalenski, 409 Brown Street, expressed support for the proposed district and urged
approval on the grounds that anything that preserves the integrity and distinction of,
especially inter-city, neighborhoods is best for the long-term development of the city.
Licht noted a letter of support the Commission had received from Susan Shallau of 718 North
Johnson Street.
Grunewald noted his mother was one of the first to plant petunias along Iowa Avenue as part
of the beautification of Iowa City; he is not opposed to beautification but is opposed to being
told how to care for his home.
Public discussion closed at 7:29 p,m,
Hanick said he detected a preservationist at heart in Mr. Grunewald who wants to see the
good things about the city's neighborhoods kept intact. The Commission struggles to balance
regulation with preservation; it is important to understand these days how government does
involve itself with people's lives and people often fear it controlling too much. From the
comments made by Grunewald; however, he believes Grunewald is the kind of citizen who
values his property and knows he is going to take care it; in Hanick's experience with historic
preservation and dealing with the people who own property within the city's historic districts,
he has not seen a conflict between that view of wanting to do something which is right for
a person's property and what is right for historic preservation.
Hanick said at all times, the Commission attempts to be reasonable in terms of understanding
what the limitations and costs are to a property owner and tries to act in an advisory role ,to
help them do the things that will be in harmony with the neighborhood, yet also be reflective
and sensitive to what the individual citizen and property owner want for themselves. He
noted the Commission does not regulate the insides of homes in any way; only outside
structural changes that might affect the integrity of the property, He doubts the Commission
would be particularly interested in regulating the placement of Grunewald's garage; their goal
is to preserve what Grunewald's family has helped to establish, which is a distinctive
character that Brown Street has that no other street or neighborhood in our community has
and that cannot be replaced,
Hanick said the Commission sees the proposed district as a very positive thing for the people
who are in that neighborhood and wishes to preserve the character that is part of the heritage
of Iowa City and should be valued highly, The individual and the community must be
balanced; the Commission believes it is doing that without being restrictive or a threat to
property owners.
Swaim said since the Commission was created in 1982, a quarter ofthe properties on Summit
Street have gone through the review process and all of them have been approved; on
Woodlawn, over half of the property owners have asked to have plans reviewed and all of
those have been approved. She feels that is some evidence that the Commission is willing
to come up with the best plan with the property owner for the property, Swaim said before
she was on the Commission, her family wanted to make some changes to the exterior of their
home on Woodlawn and found the review process accommodating and useful.
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January 25, 1994
Page 4
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Kelly said the Commission is not just interested in trying to preserve the integrity of large,
spacious, expensive houses because there are a lot of examples of those across the country;
the Commission is also interested in preserving smaller homes that really represent the actual
people that promoted and made this country what it is. One of the reasons the Commission
is promoting the creation of the Brown Street Historic District is because there is a great deal
of variety there; if the district is not created, there will be no examples of the smaller homes
for future generations to enjoy because only the larger homes will be saved.
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Licht read a resolution recommending to the Iowa City Planning and Zoning Commission and
the City Council that the Brown Street Historic District be established as an Iowa City historic
preservation district.
Semel said he had also recently gone through a remodeling process for his home on Summit
Street and he found the Commission very accommodating; there were no burdensome
obligations to meet and a number of suggestions were made on how to proceed,
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Semel moved to approve the resolution recommending the establishment of the Brown Street
Historic District. Kelly seconded. The motion carried on a 5-0-2 vote, with Russell and Irelan
abstainina.
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Licht encouraged anyone with comments or concerns to contact any of the Commission
members or Robert Miklo of the Planning Department so those concerns could be discussed
at the Commission's next regularly scheduled meeting,
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ADJOURNMENT:
The meeting was adjourned at 8:39 p,m.
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