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MINUTES
IOWA CITY HUMAN RIGHTS COMMISSION
MARCH 28, 1994
CIVIC CENTER LOBBY MEETING ROOM
MEMBERS PRESENT:
Sara Mehlin, Ken Gatlin, Pamela Dautremont, Jason Chen, Rick
Graf, Alison Ames Galstad, Pat Harvey, Ann Shires
MEMBERS ABSENT:
Dorothy Paul
STAFF PRESENT:
Alice Harris
RECOMMENDATIONS TO CITY COUNCIL:
None.
REQUEST TO CITY MANAGER FOR INFORMATION OR STAFF ASSISTANCE:
None,
RECOGNITION OF PUBLIC AND NEWS MEDIA:
None.
SUMMARY OF DISCUSSION AND FORMAL ACTIOt\JS TAKEN:
None.
CALL TO ORDER:
Galstad called the meeting to order. She asked for approval of minutes of February 28, 1994.
Mehlin made motion to approve and Chen seconded. Unanimous approval.
Next meeting is in the Civic Center Lobby Meeting Room on April 25, 1994.
CASES PENDING:
No reports. Harris announced housing public hearings are scheduled for March 31 and April
1 at 9:00 a.m. in the Council Chambers.
REPORTS OF COMMISSIONERS:
Galstad will speak at a League of Women Voters public forum on April 5 on human rights
issues. Mehlin thanked Graf and Chen for being at the Adrian Wing presentation. Gatlin
announced the brown bag forum on housing issues will be held on April 27 at the Library from
12.1. It will be taped. Shires is assisting him. Chen has been asked to be on the Press.
Citizen advisory panel. Dautremont did a PSA on Channel 29 about International Women's
Month. She was active this month in the sex assault risk reduction conference in which
approximately 25 attended. She also has been working with the men's group of ending men's
violence. Gatlin praised Dautremont's presentation. Chen called Rodgers at the International
Students Office and offered to speak at the foreign student orientation. Galstad requested
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Iowa City Human Rights Commission
March 28, 1994
Page 2
that Commissioners get involved in the community task force. Mehlin will volunteer to give
representation on the social services task force. Shires is considering the housing task force,
NEW 8USINESS:
Harris asked for persons who want to attend the mediation session on June 10 in Des Moines
to let her know before April 1. It will be sponsored by the State ICRC and will be conducted
by Michael Thompson, Director of Iowa Mediation Service. She asked for volunteers to
review the essays submitted for the essay contest. Mehlin, Galstad and Chen volunteered.
OLD BUSINESS:
Harris was a panel member on a presentation for the National Alliance for the Mentally 1\1
about housing discrimination against the mentally ill,
PUBLIC DISCUSSION:
Mehlin agreed to devote some time in the evening to publicizing the Commission by having
a table at the Library. Harris stated an intern will be working with her whose name is Kandace
Shirley. She is a first year law student at U of I.
ORDINANCE REVISION:
Galstad cited areas still needing revision and clarification. Discussion was held and the
Commission concurred that they needed assistance from Burnside at the April meeting. Pages
11, 14, 16, and 18 were cited and comments made. Galstad reported that the subcommittee
on domestic partnership and definition of familial status has met twice and submitted a
preliminary draft for Commission's review. She suggeste.ci one option would be to include the
draft as an additional section to the ordinance under Article VI. The subcommittee has
worked very hard and will have a second draft ready for review at the April meeting in the
hopes that a public forum can be held in May on ordinance revisions before sending to
Council.
ADJOURNMENT:
The meeting adjourned at 8:30.
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MINUTES
DESIGN REVIEW COMMITTEE
MARCH 21,1994.4:00 P.M.
CIVIC CENTER. LOBBY CONFERENCE ROOM
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MEMBERS PRESENT:
Laura Hawks, Gary Nagle, Gilda Six, Clara Swan
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MEMBERS ABSENT:
Kim Merker, Bill Nowysz, Don Sinek, Craig Welt
STAFF PRESENT:
Schmucker, Schoon
GUESTS PRESENT:
None
CALL TO ORDER:
Chairperson Swan called the meeting to order at 4:15 p.m.
DISCUSSION OF COMMITTEE DESIGN STANDARDS:
Swan stated that there were not enough members present to make any decisions regarding the
design guidelines that the subcommittee has been working on. She stated that these are
important issues for the committee and that it is very important for all members to come to
meetings and to call staff when they are unable to attend. Schoon encouraged committee
members to review the updates and provide feedback, especially on the definitions. Swan
pointed out that the guidelines should not only be understandable to architects and other design
professionals but also to lay persons. The inclusion of visuals such as sketches would provide
another way of explaining the guidelines. Nagle mentioned that there were sketches previously
attached to the guidelines. Schoon has been unable to locate the originals for those sketches
and encouraged members to seek other sources. Hawks mentioned a book, Site Planninq by
Kevin Lynch, that may be helpful.
Nagle inquired as to what was meant by major and minor reviews, Schoon explained that a
major review may be the development of an entire building and site while a minor review would
entail reviewing an awning. The only difference is that the committee would have different
submittal requirements for the two types of reviews.
There was discussion regarding the questions of the subcommittee about the size and make up
of the committee and the procedures of the committee in making decisions. There was some
question as to whether nine members was too large a body for effective decision making.
Questions were also raised about the possibility of making the Design Review Committee the final
authority on projects with the developer having the option of appealing a decision to the City
COLlncil. Swan stated that these are significant issues that can only be discussed with all
members present.
Six expressed concern about awnings and said that store owners should be conscious of
neighbors when designing awnings. Swan indicated that a letter had been sent to Council
regarding this subject.
DISCUSSION OF DESIGN REVIEW RECOMMENDATIONS TO THE CITY COUNCIL:
One City Council member asked why the Council did not receive a presentation regarding the
Fieldhouse canopy project. It was said that if they are the final authority why shouldn't they
receive the presentation. Hawks said that this was a good question and that it gets back to the
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Design Review Committee'
March 21,1994
Page 2
question of who should have final authority. Swan said that it even gets back as to what the
purpose of the Design Review Committee is. Six raised the question about inviting Council
members to attend DRC meetings when a project of interest to them is on the agenda, Schoon
stated that Council members will often attend board and commission meetings when an item of
interest is being discussed.
UPDATE REGARDING NEAR SOUTHSIDE COMMERCIAL URBAN REVITALIZATION AREA:
Schoon updated the Committee. He said the Council is considering adopting an ordinance which
requires three readings. One Council member has expressed concerns about parking and has
indicated that he will not vote favorably on the urban revitalization plan and area if this question
is not adequately addressed. Currently, staft is preparing a proposal regarding the parking
question. If and when the plan is adopted it will be adopted as written in January without the
design review requirements. However, a majority of Councilors have indicated that once the plan
is adopted, two weeks later the Council will amend the plan to include design review
requirements.
UPDATE REGARDING AWNING REGULATIONS:
The Building Department is working on a proposal of options for the City Council. Schoon has
requested that a copy be sent to the DRC.
DISCUSSION OF DESIGN RECOGNITIONS AND AWARDS:
This will be tabled for now. Chair will approach Sinek and Welt regarding this project. Six
volunteered to help look into this. The awards and recognitions of other area groups would be
a good starting point.
DISCUSSION OFTHE DESIGN REVIEW SLIDE PRESENTATION:
Tabled indefinitely unless a Committee member volunteers to work on this project. Swan stated
the Committee's energy should be focused on the design guidelines and procedures.
CONSIDERATION OF THE MINUTES OF THE FEBRUARY 22,1994 MEETING:
A quorum was not present and no action could be taken on this.
COMMITTEE DISCUSSION:
Swan said again that it Is very Important for members to come to meetings. If they have
a conflict it is also important for them to call and let staff know.
ADJOURNMENT:
Chairperson Swan adjourned the meeting at 4:50 p.m.
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MINUTES
IOWA CITY HISTORIC PRESERVATION COMMISSION
MARCH 8, 1994. 5:30 P,M,
LOBBY CONFERENCE ROOM - CIVIC CENTER
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MEMBERS PRESENT:
Kevin Hanick, Kay Irelan, Betty Kelly, Sue Licht, Doug Russell,
Jay Semel, Ginalie Swaim
MEMBERS ABSENT:
None.
STAFF PRESENT:
Miklo, Krippner
CALL TO ORDER:
Russell called the meeting to order at 5:40 p,m.
DISCUSSION OF THE BROWN STREET HISTORIC DISTRICT:
Miklo reported the Planning and Zoning Commission recommended approval of the local
Brown Street Historic District. There will be a City Council public hearing' regarding the
proposal on March 29, 1994,
Irelan said the Northside Neighborhood Association is surveying about 100 households within
the proposed district. Five Association members have organized the petition to show support
of the district and intend to be done by March 25.
Miklo said that the Brown Street National Register nomination will be considered by the State
Nomination Review Committee on May 13 at a meeting to be held in the Iowa City Civic
Center Council Chambers. The meeting will be from 9 a.m. to 5 p.m. Commissioners were
asked to host activities during the lunch hour and after the meeting. Swaim volunteered to
host a tour of Woodlawn. Russell offered to host refreshments at his home.
DISCUSSION OF PRESERVATION WEEK ACTIVITIES:
Swaim said that John Wetherell from Des Moines, Annette Seieszinski from Albia, and Patrick
Fox from Des Moines have been selected as jurors for the Preservation Week Awards
Program. Swaim indicated that several people contacted declined to judge this year but would
like to be considered in the future.
The Commission discussed the standards for the paint award which were distributed with the
meeting agenda. Semel moved and Licht seconded to approve the draft standards for the
Historic Preservation Week Paint Awards. The motion carried unanimously.
The Commission discussed nominations for all Historic Preservation Week awards. Complete
lists of nominees will be compiled for the next meeting. Semel suggested a special annual
award for exemplary efforts in historic preservation. Hanick suggested Jan Nash for her effort
to save Bluffwood for such an award. Kelly said Preservation Week will be highlighted in the
Iowa City Magazine.
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Historic Preservation Commission
March 8, 1994
Page 2
DISCUSSION OF THE HISTORIC RESOURCE DEVELOPMENT PROGRAM (HRDPI GRANT
APPLICATION:
Miklo explained, HRDP grants are generally used for "bricks and mortar" projects but they can
also be used for preservation planning or survey work. Russell noted that if the Commission
receives a grant, the work program would be less taxing on volunteers. He said survey work
is especially time-consuming. Several anticipated surveys include Longfellow, East Court
Street area, and Goosetown. The grant could also be used to work on the Landmark
Ordinance. The grant application is due June 1, 1994, Russell said he would like to submit
a proposal.
CONSIDERATION OF THE MINUTES OF THE FEBRUARY 8. 1994. MEETING:
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SECTION 106 REVIEW: 518 BOWERY STREET:
Miklo said that Federal funds are being used to do rehabilitation work on 518 Bowery Street,
therefore, it must be reviewed by the Commission. Mikto said that in his view this building
would only be eligible for the National Register of Historic Places as part of a historic district.
He said that a survey form was completed by Molly Neumann, preservation consultant,
indicating that the building in itself is not significant historically or architecturally. Miklo said
that due to the number of alterations and poorly designed newer buildings in the area, it did
not appear that this neighborh,ood would constitute a historic district. Hanick noted it was
the original home of the New Pioneer Co-op. By consensus the Commission did not find the
building eligible for National Register and therefore no further review is required.
Hanick moved and Irelan seconded to approve the minutes of the February 8, 1994, meeting.
The motion carried unanimously.
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ADJOURNMENT:
The meeting was adjourned at 7 p.m.
Minutes submitted by Kerstin Krippner
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MINUTES
IOWA CITY HISTORIC PRESERVATION COMMISSION
SPECIAL MEETING - MARCH 21, 1994 - 4:00 P.M,
PLANNING & COMMUNITY DEVELOPMENT CONFERENCE ROOM. CIVIC CENTER
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MEMBERS PRESENT:
Kay Irelan, Betty Kelly, Doug Russell, Jay Semel, Ginalie Swaim
MEMBERS ABSENT:
Kevin Hanick, Sue Licht
STAFF PRESENT:
Miklo
CALL TO ORDER:
Chairperson Russell called the meeting to order at 4:00 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
REVIEW OF CONSERVATION DISTRICT PROPOSALS:
Miklo stated that there were five proposals from consultants who would like to work with the
City to prepare a conservation district ordinance. The Commission had received copies of
each proposal and had been asked to review them. Commission members ranked each
proposal. It was the consensus of the Commission that the proposal submitted by Landscape
Research Incorporated of St. Paul, Minnesota, best addressed the requirements for the project.
It was agreed that Russell and Miklo would conduct a phone interview with Carol Zellie of
Landscape Research, The Commission asked that Landscape Research clarify their philosophy
regarding the application of conservation districts as opposed to historic preservation districts,
Russell stated that based on the discussion, the proposal from Landscape Research would be
accepted unless the interview was unsatisfactory.
REVIEW OF APPLICATION FOR CERTIFICATE OF APPROPRIATENESS. 722 N. LUCAS
STREET:
Miklo stated that the City Council had set a public hearing on the proposed Brown Street
Historic District; therefore, building permits within the proposed district must meet the
requirements of the historic preservation overlay zone until such time that the Council makes
its final decision regarding establishment of a historic preservation overlay zone. Miklo stated
that Russell had applied for a building permit for erection of a garage to 722 North Lucas
Street and had submitted plans for the project. He stated that the plans indicated that the
project would comply with the Secretary of the Interior's standards. He noted that Russell
had indicated he would apply molding to the garage door to make it appear as if it was
constructed from board and batten. He suggested that the Commission might also wish to
approve alternative garage door designs in the event that the proposed application of molding
was unsuccessful.
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Historic Preservation Commission
March 21, 1994
Page 2
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Russell described the building materials that would be used on the project. He indicated that
the roof would be covered in green asphalt shingles. He said the sheathing on the building
would consist of cedar plywood with moldings applied to make it appear as if the building was
constructed from board and batten. He said that he had planned to paint the building barn
red with white trim.
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Irelan moved to approve a certificate of appropriateness for the construction of a garage at
722 North Lucas Street, provided that its construction complies with the plan submitted and
that the garage door would contain board and batten moldings or moldings to indicate cross
bars or that the door consist of a wood.paneled door. Kelly seconded. The motion carried
on a 4-0.1 vote (Russell abstainingl.
DISCUSSION OF PRESERVATION WEEK ACTIVITIES:
The Commission reviewed a list of potential nominees for the awards program. The
Commission agreed to consider' properties on the list, for the 1994 Historic Preservation
Awards program and to consider additional properties which would be discussed at the regular
April meeting.
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Minutes submitted by Robert. Miklo.
COMMISSION INFORMATION/DISCUSSION:
Kelly said that she had attended a conference in Bloomfield. She said the conference
presented helpful information regarding design review.
Miklo stated that Bob Burns had requested that the Commission meet to discuss a revised
plan for the Press-Citizen building. The Commission agreed to hold a special meeting the
week of March 28 to discuss the revised plans.
ADJOURNMENT:
The meeting was adjourned at 5:30 p.m.
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MINUTES
SENIOR CENTER COMMISSION
FEBRUARY 28, 1994
MEMBERS PRESENT:
Lackender, Terri Miller,
Thompson
Rufine Anciaux, Harold . Engen, Gerry
Patrick Peters, Frieda Shannon, Mark
MEMBERS ABSENT: Fred Krause
MEMBERS EXCUSED: Tom Muller
GUESTS PRESENT: Anne Burnside, First Assistant City Attorney;
Lillian Harbison and Myra Van Horne, Council of Elders; Walter Allen,
BB Ballantyne, Dale Barker, Emily Bennett, Bart Bernardini, Rachel
Dennis, Barbara Hackman, Paul Ipsen, Glenn Jablonski, Margaret
Lenihan, Clarence Maluchnik, Robert Norris, Abe Pessin, Rosetta
Robinson
CALL TO ORDER/INTRODUCTIONS/MINUTES/ PUBLIC DISC.
Engen, Vice Chair, called the meeting to order at 3:05 PM. He
welcomed the guests. Engen said since he was sitting in for Muller,
he wanted to compliment' Muller on being an active innovative chair.
He also gave Muller credit for recruiting Terri Miller as the newest
Commissione r.
Terri Miller spoke briefly about her background. She said she has a
business background and is a partner in a firm that oversees
business accounts. Miller said she is a parent with two children and
she is interested in contributing what she can to the Commission.
The minutes were approved as mailed.
Engen called for public discussion. Barbara Hackman was
recognized who read a letter she had written to the Commis,sion
regarding activity fees and the negative feelings expressed to her
about the Center in general. (See letter attached as well as
other letters received by Commission members.)
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Page 2
sce MINUTES
FEBRUARY 28, 1994
Engen thanked her and when he saw the others who wished to speak
on the same subject, pointed out that the studio fees were on the
agenda under Item 5. He asked if anyone would mind waiting until
that point in the meeting to discuss it. He assured the group that
everyone would have plenty of time to talk. No one objected so he
moved to 'the next item on the agenda.
.
SENIOR CENTER UPDATE. Meisel
Grants: Pilot Club, Heritage Agency on Aging
Meisel said a request for additional amplifiers was made to the
. Pilot Club. She explained that it would augment the system now
used for programs in the Assembly Room. So far she has not heard
from them. She said the Heritage Agency committee turned' down the
3 mini-grant requests because the committee did not feel the SCTV
requests would serve enough rural seniors.
SEATS Survey
Meisel said the survey was finally finished and results will be
published in the March POST. She said that Engen will present the
finished survey booklet to the City Council and will introduce Yamal
Rajbhandary who volunteered 243 hours to complete the project.
The Mayor will present a certificate to Yamal in appreciation for his
service to older people in the community.
Handicapped Spaces
Meisel said a suggestion had been made for more hadicapped parking
spaces in the Center parking lot. There was a brief discussion on the
number of spaces now (3), and what spaces could or should be
changed. After this, the consensus was that the Council of Elders
should consider it. Meisel said it would be on the COE agenda.
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Page 3
sce MINUTES
FEBRUARY 28, 1994
Data Collection
She said that staff, as requested by the Commission, was moving
forward on revising the method of presenting the monthly data on
Center usage to the Commission. Meisel said that she and Phelps had
been working with David Van Dusseldorf from the UICCU. She
expressed her appreciation to Krause who "donated" Van
Dusseldorf's time to help in this. Meisel passed out copies of a draft
report for the Commission to look over and, asked them to report
back with their ideas and opinions at the March meeting when it will
,be an agenda item.
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Meisel said she had spoken with DWight Dohlman from Howard R.
Green Company about the option chosen by the Commission and a
compromise that had been reached. She said the compromise would
meet the essence of what was desired but would use windows
instead of skylights. She said it seems that windows are easier to
install and keep out moisture more efficiently than skylights, but
the vaulted ceiling and aesthetic values would be kept. She said
with the help of an architect from HLM the windows chosen from
those submitted were ones which exactly match those on the
mezzanine overlooking the lobby.
COMMISSION REPORTS
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Engen appointed Shannon and Peters to serve on the Council of Elders
review committee. He has asked the COE to recruit Walt Shelton, Ex
COE member, to serve as chair. He has also asked the COE to app'oint
2 active members to serve on the committee.
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Engen explained that the Commission had voted in J3Al:lBry to
institute studio fees on a six month trial basis.
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Page 4
SCC MINUTES
FEBRUARY 28, 1994
He opened the discussion by calling their attention to a one page
summary of letters and remarks he had received about the charging
of fees, the "locked door policy", and a variety of negative feelings
the policy has aroused.
A lengthy discussion followed. A near verbatim report of this
discussion is attached to these minutes as requested by
the members of the Commission.
After the discussion, Peters moved that a one month
moratorium be put on studio fees and that they reconsider
at the next meeting whether the fee schedule should be
revised or abolished at that point in time. Seconded by
Anciaux, Shannon and Thompson.
Discussion followed. (AttaChed) Motion carried, all ayes.
GEASLAND PRESENTATION
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Engen explained that he and Muller had gone to the Veterans Medical
Center to present Geasland with her certificate of appreciation for
her work on the Commission. Arrangements had been made ahead of
time which included others from the VA being present and a picture
being taken for the paper. It went very well.
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VISION COMMITTEE - Lackender
Lackender had high praise for the work done by the AD ~OC
committee of Phyllis Bardach, Nancy English, Jack Newman, as well
as Lackender, Engen, and Muller. She said the draft of the mission
statement, beliefs, and goals will be presented to the Council of
Elders on Wednesday, March 2 by her and Engen. She said they were
eager to get their response and input.
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Page 5
see MINUTES
FEBRUARY 28, 1994
NUTRITION COMMITTEE - Thompson, Meisel
Meisel said the City Manager has written to Steve Lacina asking that
the SCC committee plus 2 supervisors meet with him to discuss the
contract and. the areas of concern with the hope that they can
resolve this. They are waiting to hear back from them.
CABLE CONSORTIUM . Shannon
Shannon briefly reported that the group has been busy trying to sort
out what they want and how it will all work. She said that SCTV
wants to be included in the future plans as an equal player. They
have one month to work up a plan. She said by the March meeting she
will know what support, is needed from the Commission as the work
goes on.
GIFT REPORT - Phelps
There were a few questions about the report. It was also suggested
that the report be issued monthly rather than quarterly. Phelps
explained that there was no activity in the Gift Fund every month,
but since there is a volunteer to help prepare a monthly report it
would be considered. There will be further discussion of this report
in March. '
COMMISSION VISITS - Engen, Lackender
Lackender reported that she invited the Supervisors to the Valentine
Day party and they all came. She also told them about the three year
goals. Engen will go to the City Council.
Anciaux said that Older Americans' Day will be Friday, May 6, and
that the Council of Elders voiced some concern about the COE
Evaluation Committee. She suggested rather that it was a review
committee.
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PAGE 6
SCC MINUTES
FEBRUARY 28, 1994
OPEN DISCUSSION
Peters said he would go to the City Council, Board of Supervisors and
the Council of Elders in April.
Engen told about the Golf League he has organized with the help of
Arie Kroeze at Pleasant Valley. He said this is in cooperation with
Hills Bank also. He said that Kroeze is a new Friend of the Center.
Anciaux asked about the senior parking usage in the Chauncey Swan
Parking Ramp. She suggested that parking on Iowa Avenue was as
convenient if not more, than using the Ramp. There was some
discussion of this.
Anciaux moved that Tom Miskimen, Director of the Heritage
Area Agency on Aging be requested to ascertain whether
the City of Iowa City would allow the use of tokens by
Senior Center participants in meters on Iowa Avenue.
Lackender seconded.
Motion carried, all ayes.
The meeting adjourned at 5: 10 PM.
Minutes prepared by Joyce Phelps, Senior Center Secretary
Minutes approved by Gerry Lackender, SCC Secretary
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SENIOR CENTER COMMISSION
FEBRUARY 28, 1994
PUBLIC DISCUSSION ON STUDIO FEES
Engen asked the Commission if they had received any feedback in
letters, discussions, etc.
Shannon: Yes, I received a letter that says: We are trying to
encourage seniors,also future seniors, to come and use the Center.
Our Senior Center is one of the best in the nation. Visitors escorted
by our volunteers are always very impressed by the facility, but
what impression will they have after touring with a volunteer who
must unlock and lock doors like a security guard on patrol. That was
an example.
Engen: I did not duplicate this, but I also received a petition which
I will circulate at this time.
Shannon: I had responses after the paper came out. When I walked
through the hall, I could not get from here to there. For example: I
will not be contributing to the $ A Month Club anymore. 1'm going to
save my money for class if need be. If the Center is that desperate
for money, why don't you assess everybody $5 a year and that way it
will take care of everything and people who participate in classes
then that is their option to do it. The locked doors are a shameful
impression. A host/guide that I personally saw came out of the
elevator and started to go around the corner with a couple and lover
heard her say, "I wonder if these doors are locked, too."
Shannon: Some people feel the cost is too much for drop-in
clientele. If you want to come into the woodworking room or
ceramics room on a drop-in basis, five dollars each time to those
people sounds like too much.
Engen: But it's $5 a month, isn't it?
Shannon: Yeah, but if you only drop in once for a half an hour?
Engen: Yeah, OK. I was just trying to clarify that it's not $5 each
time you come in.
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 2
Shannon: No, no, but on a drop-in basis. Classes are different. I
think that for the most part people who go to ceramics or
woodworking are drop-in people. I also had some questions. Why do
chorus people have to pay for piano tuning when others use it? When
they do a lot of good will and volunteer singing away from the
Center? Isn't there a maintenance fund for that as it applies to
other things such as furniture and carpeting?
Shannon: OK. Those are the remarks I received.
Engen: OK. Anyone else?
Jablonski: I looked up fee in the dictionary. It says a fixed sum
charged by an institution for services rendered or a license. I'm not
against fees for services rendered. If using materials--I took a
ceramics class. I paid $10 for clay. I have no problem with that, but
the piano tuning I do have.
Bernardini: Why do we need more money?
Engen: Do you want the answer to that right now, Bart?
Bernardini: Yeah, why do we need additonal funds?
Engen: Ok, I'll ask the director to respond to that.
Me i s e I: I don't think that I should be put in that position, Hal. I
think this was a Commission decision and if after you get all of the
comments from everyone, then I think that we should reply to all, of
them. I think that's a good question.
Engen: I don't have an answer for it, that's why...I,thought that you
had proposed the fees and you knew what the budget was.
Me i s e I: I think that all of this, I say to you, came fron 3 different
ways. It started with the Council of Elders.
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 3
Maluchnik: No.
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Meisel: Yes, Clare. At least a year ago the Council of Elders..this
moved very quickly. At least a year ago we came up with 3 different
things that--remember in your paper--that we should have 3
different contracts. One with people who used this building for
clubs. like bridge club and should be encouraged to give money to the
Gift Fund for the use of the space and then we had another one when
people who were not part of a regular activity who came to the
Center for a party or something should be charged a set fee and the
third one was a fee for studio usage. But it took a long time till it
translated into actual documents, that was the one part of it, and
reinforcing that was the second part of the Vision Committee who
said to the people who were...! think that you could say that one of
the basic things that came up, but this was after--it was only
reinforcing what the Council of Elders had started and the
Commission finally got to after they went over draft and draft was
that they said that people should--there's a whole different outlook
when you are part of the process and when people think that things
are worth nothing when they cost nothing and people who make use
of things they should really contribute, but that came after the
Commission made these decisions. And I know, Bart, that you will
be, very happy to know that the group felt that we could make a lot of
money for the Senior Center charging $5 a time for golfers because,
as they say, golfers spend alot of money and there is no where else
in the city where you can do this and have the space. But that is not
answering the "why". What do you need the money for? These are
reasons, I'm saying that the Commission made these decisions and
this has been going on for at least a year that this has been going
through on draft back and forth. '
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Bernardini: I only speak of the driving range. Now, we had a
driving range that was borrowed from one of the local golf courses
and the idea was to see how it would fit in, etc. When 'it provlld to
be successful, we inquired about the cost and the cost was $750 for
a driving range.
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 4
We thought that was a lot of money, so we decided to try to do
something on our own and we did. We had the framework donated by
City Electric and then through the cooperative efforts of June
Pieper, she told us about a local church that had a fund for senior
centers or seniors for any activity that they got involved in, that
they had a fund. 50 they donated $300 to us which we used to get
the netting, pads, balls and so on. Now those people didn't give us
that $300 to go into business. They gave us $300 to use at the
Center, and we never had any intentions of charging for that. We
were willing to donate our time in giving lessons and or anytime
anyone wanted to hit a few golf balls go up and do it.
Now, to me, to charge for something like that or any of the other
activities and we start charging where you have to pay to do it, is
going to be counterproductive. You're going to push people away.
They may do it for one month or 2 months or so, but after awhile
they think that at the Senior Center where every time you come
in...5upposing I want to hit some golf balls, that's $4. If I want to
ride a bicycle, that's another $4, or go into lapidary or anywhere
else. You add up all those charges, it's going to border on a private
club. I think it's all pretty counterproductive and we've been for
years trying to get people to come down here. We'll be going just the
opposite, because anyone who cannot afford to pay for these
services isn't going to tell you or me or anyone else. If they can't
afford to do it, they are not going to humiliate themselves and admit
it. They just won't come down anymore and that is where I take dire
exception to this.
Engen: Thank you, Bart. Clare?
Maluchnik: I take exception to the fact that Bette, you are saying
that over a year ago this was by the Council of Elders. Now, I've
been on the Council since June; That's when we got elected. Nobody
told us about it. Who cares what the other people did. Nobody, staff
or Commission came down and asked the Council of Elders at the
least how is this going to affect the Center? It was done directly
with the staff and the Commission as far as we are concerned.
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 5
Engen: OK. Thank you. Any other?
A lien: I'd like to mention something. The spirit of the Senior
Center is being defeated no matter how you look at it. Accidentally
or intentionally' or what. By discouraging people from any activity
or in anyway utilizing the equipment.-not only utilizing but the
people who have donated time and material. I realize if I donated
and a lot have donated that people you are donating it for would be
charged to use it--that the donations would disappear, not only in
equipment but in personal time.
Engen: Thank you. Would you please give your name when you get
up?
Dennis: I'm Rachel Dennis and I worked with Dora Mason from the
time the Senior Center was opened in order to make a place where
we could work with clay. A lot of the equipment that we have in the
clay room are things we recycled from Dora's studio. We did have a
kiln, a wheel and a kiln _ . That's about the extent of it. A lot
of things that have come in later that people have given in order that
people could come in and use it. Already, since this program started,
I've already lost 2 very good people who really know more about
ceramics than I do or who know how to put it across to other people
maybe a little better than I do. They could afford to pay, but they
think that it's not the way we should be going at it. They like to feel
they can just drop in whenever they want to and work awhile and not
keep track of the time--But we do put down our time because we
know it means something to say that the room is being' used X
number of hours, but to be able to come and go and a couple of them
decide to come down on an odd day. You've got your companionship
and so on and to be able to put a dollar amount on it when really
some silly little thing that you are making, you wouldn't go out and
sell it anyway. Nobody would pay y,ou for the hours that you spent
working on it and talking with the others.
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 6
That's one of the nice things about groups that get together. We are
our own shock troops, our own support group for all the things that
happen in our lives as older people. So that's kind of how I feel
about it. For instance, I think I should pay just as much as anyone
else because I use it just as much as anyone else. I just think we
are going to shred some of our programs that people are enjoying if
we don't watch out.
Engen: Thank you. I appreciate you for your comments. Next?
Jablonski: I am Glenn Jablonski. I direct the Voices of Experience.
When we started we didn't have use of a piano, then we gained a
piano from a family who was here for three years. The piano was
given to the City. Then this last year, one of our members lost his
wife and he had a piano and he wanted to donate it. I said if it's
better than the one we have, good. West Music gave his piano a value
of $1000, and it was given to the City. Now I hate to think that we
now have to raise the money for piano tuning. That's our position as
a group. We pay all of our transportation whenever we go
somewhere to sing. We went to Des Moines. and each person paid
$12.50 for their transportation. Individually members have
contributed $20-$30 each. That plus the contributions that come to
us when we go out and sing give us an operating budget to see us
through the year. We were asked to sing in the community program
and music for the 2 numbers we sang cost $66. We think we are
paying our way. We furnish our materials and own transportation.
Now if we have to raise money on top of that, myself, as a volunteer,
know what the bottom line is. I think the bottom line is: Is this
policy is going to encourage or discourage use of the Center? That's
the bottom line.
Engen: Thank you, Glenn. Anyone else?
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 7
Ballantyne: I'm BB Ballantyne. I would just like to express my
feelings of concern. I think they have already been pretty well
expressed, but regarding the image of the Center that we have and
give to the public and that vision is one of helping people come and
feel welcome.
I think this is not the kind of thing that increases our vision of the
Center as a community where people can come and share. I think
that it would be wise to do away with fees for the rooms, unless
there is such a thing as a need to get other computers--now there is
a very expensive thing, but I don't imagine that people go in and play
around with it if they don't know how. There might be a need to
consider getting a new one like' that. There seems to be so much
material donated and I'm sure that it will continue to be so.
Bernardini: I'm not sure about that. If I donated something,would
I want to see them making a business out of it-making money out of
something that I've donated for the good of the majority of the
people that take activities in it? I wouldn't like that one bit, in
fact, if I knew they were going to do that I wouldn't donate a, nickel.
Would you? Would any of you? Now, if there is a problem and we
need the money, I'm sure that there are other ways we can get
together and figure out a way of doing it. This way will keep people
away,
Engen: Thank you, BB and Bart. Are there any other comments?
A lien: One thing.. the amount of people who are members of, the
Senior Center and we have $ A Month contribution that is being made.
I've always thought that was a real small amount. I feel sure in four
months that will even get smaller; however if we get through this
and in THE POS'! that we can, or the next way that we can, and a
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 8
statement was made that we need money to keep these things going
which we need to do, that you'll find that the $ A Month thing will
increase, because we have a purpose to put into it and we have so
many members. Right now only a small portion of them are giving. I
realize you need the $ A Month thing for new computers, new this
and new that, but how many people in the Center use the computers
as against something a thousand use.
Engen: Anyone in the Commission, any comments?
Hackman: I'm giving everyone a copy of this. I think that you have
to refresh yourselves on some of these comments. I think things are
really bad here at the Center, I really do, morally.
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taken into consideration what the people want. I feel that maybe we
need to re-think some of this and then have more input from people
as to how they feel that money can be made if they don't want this.
We definitely need something to keep the things that we have going.
They don't automatically repair themselves. They don't build a new
whatever it needs for the computer. They don't build something. We
need something if they are not agreeable for those who are using
that piece of equipment and I've heard some good arguments why not,
you know, people have contributed these and some things are fairly
expensive to maintain and some are more expensive, so I wonder if
we could reconsider and possibly base it more on the items that are
more expensive. I'm afraid it was dictatorial. Does anyone agree
with me?
Several answered yes.
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STUDIO FEE DISCUSSION
FEBRUARY 28, 1994
PAGE 9
Anciaux: I think it should be reviewed with all this in mind.
Lackender: With what I'm hearing I would almost say let's
withdraw the thing now and redo it.
Mill e r: What is the fee schedule right now? Is it...
Anciaux: Ther was' no fee schedule until last month and it's $5 a
month or...
Mill e r: For any activity?
Shannon: No for each activity and if you only go in once a month
then,it's $5.
Engen: No, it varies for each activity.
Meisel: It is for two activities - computer and woodworking Which
are the most expensive equipment and the most difficult to maintain
where one error can cost us $60 to repair. Those were $15 for four
months of use. 30 days a month.
Mill e r. OK.
Meisel: For golf, ceramics, lapidary and execise are $10 for four
months. Now the alternative was that if you only wanted to use
something once, you could pay $5 for the computer or woodworking
and use it for the entire month or use it that one time. And for the
others. lapidary, pottery, golf and exercise you would pay $4, if you
just wanted to use it one month, were going out of town or just have
something you want to polish or whatever.
Lackender: I think it is good to hear all these remarks.
Anciaux: I think so too. Great for the people to come.
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 10
Anciaux, Shannon and the rest: Yes
Anciaux: I think there should be some reconsideration. I think we
should 'act on what we've heard and what is needed. Now some things
were contributed by people and they are being asked to pay the same
amount as someone who doesn't show up but every once in awhile
down here. You can't make a sliding fee scale. I don't care how hard
you work it, it does not work that way and. you definitely need
something in the way of upkeep.
Engen: I requested that we have an accounting of the number of fees
that have been paid after the date that this started. I can report to
you, publicly that there was 1 exercise, 1 woodworking, 1 lapidary,
and the big winner was golf, there were 4 of those, Bart, you won .
and 3 pottery. Ten persons have paid fees as of today.
Maluchnik: Are all these repairs coming up out of the Gift Fund? In
our last mailing we received a report that $85 was spent and
thatwas spent on woodworking and that doesn't appear on this Gift
Fund Report.
Shannon: Are they?
Phelps: No. They aren't.
Anciaux: Where are they coming from?
Phelps: Anything that is given to the City belongs to the City and
that comes out of our budget for repairs. You won't see any repairs
to equipment on the Gift Fund Report.
Maluchnik: That's what surprises me. We received a report that
woodworking was $85 and that doesn't appear here either. So that
was the other fiscal year. '
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 11
Phelps: That was for last fiscal year, but that didn't come out of
the Gift Fund. It came out of the City budget.
Maluchnik: Out of the City Budget? All the people being punished.
We're not getting answers.
Bernardini: No.
Anciaux: It is pretty hard, you had time to consider it, we didn't.
We're listening to you.
Engen: I think it is likely for us to have the comments. Just let me
review with you what the duties of this Commission are. When I
joined the Commission I received a letter from the Mayor and the
Mayor said that the duties of the Senior Center Commission are:
1. Serving as an advisory role to the City Council with regards to the
needs of the Senior Center;
2. Making recommendations with regard to, policies and Programs at
the Senior Center. That's our legal responsibility. We're the legal
government body of the Senior Center.
3. Join staff and other interested persons in seeking adequate
financial resources for operation of the Senior Center. That's our
legal responsibility. And the other one was:
4. Encouraging full financial participation by Senior Citizens in, the
programs at the Senior Center. That's a definite statement that you
can see.
5. Ensure that the Senior Center is effectively integrated into the
community and cooperates with organizations with common goals in
meeting the needs of the Senior citizens. And the last one:
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 12
6. Serving as an advocate role with regards to needs of Senior
Citizens in Iowa City and JOhnson County.
I added Johnson County because the City just stated City. That's our
responsibility. So it is our responsibility as a SC Commission to
secure financial assistance . as it applies to different things and
that's our responsibility. So we have a decision to make. We made a
decision in January to try this on a trial basis. I believe it was
stated for six months.
I am interested in Commission members now proposing this. We
need to move on our agenda, but this is a very important issue, we
have taken quite a little time for which it is justified.
I would like to have some resolution or ways in which we can move
on this particular situation.
Bernardini: What to do about the fees? I would suggest that you
return the money to the ones who paid and thank them for their
participation and just forget about it, and find other ways of
raising money as we need it.
Engen: Thank you for your suggestion, Bart, but this is something
that has to come from members of the Commission because we are
the legal authority, aren't we?
Thompson: I think you should review all these comments that have
come in and look at the fees that you have generated since we
started this and see what the expense has been to monitor and
collect these arid make a judgment next month if you think it should
either continue or whatever at that time.
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 13
Anciaux: I think we need time to digest all of that before we make
a decision. Can we get a copy when they are transcribed and who
made them. I'm sure we will get more once they find that people are
speaking up. They are usually more willing to speak up. Usually I'm
the only one who stands up and says "I don't like it", but I think we
really need to get that and study it over.
Engen: I think we do need time for us to discuss it. I'm feeling that
delaying it a month we are continuing longer with the same
discussion. That is a matter of my personal opinion not a matter of
the Commission.
Anciaux: And what do you say at this time-- discontinue the fees
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Engen: I'm not saying that. I'm the Chair. I'm just handling this,
Anciaux: I'm so sorry, I thought that's what you meant.
Engen: I'm trying to facilitate this discussion.
Peters: Are you looking for a one month moratorium on it?
Shannon: Yes.
Engen: Well, Tom put me in this position, see? If Tom were here I
could be just sitting out there talking. I think as a chair it is, my
responsibility to solicitate recommendations from members of the
Commission. Is that right?
Peters: Yes. I would make a motion that we put a one month
moratorium on this and reconsider 'at the next meeting
whether the fee schedule should be revised or abolished at
that point in time. Seconded by Anciaux/
Shannon/Thompson.
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STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 14
Anciaux: I wonder along with this these people who have given
these suggestions could maybe go home with the thought that they
come up with some alternative so that we do not stagnate and die on '
the vine and have equipment needing repair. Look for some
alternative. Somebody is going to contribute more obviously if we
do not charge overall.
Engen: Further discussion?
Mill e r. I'm sure that the initial decision wasn't made without
having alot of information as to a good reason. I think it would be a
good idea to review the reasons why the decision was made to begin
with.
Engen: Any further discussion?
Nor r i s: Will there be a decision in time to, go into THE POST so
that people would know? '
Anciaux: THE POST goes out today.
Norris: It will have to wait a month.
Shannon: THE POST has to be done by the middle of March.
Engen: When is our next meeting?
Anciaux: The 21st, I think.
Engen: The next Commission meeting is March 21 at 3 PM. I need to
move on this, any further discussion on the motion that was made by
Pat? '
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Engen: All in favor? All ayes. Motion carried.
Engen: I want to thank you people for coming today and making your
views known. I think that is what the ?enior Center is about. Thank
you very much. '
STUDIO FEES DISCUSSION
FEBRUARY 28, 1994
PAGE 15
Thompson: Call for the question.
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SUi~iMARY OF TELEPHONE CALLS, LETTERS
Aim PERSONAL CONTACTS TO HAROLD ENGEN
REGARDI~W THE P~OPOSllD FEES AT THE SEiHOR C::mTIiR
TO: COMMI~SION MEMBER~
FROM: HAROLD ENGEN
RE: REACTION TO FEES PROGRAM-LET'S DISCUSS ON THE 28TH
DATE: 2-18-94
(i AM SURE IOU HAVE RECEIVED LETTERS AND TELEPHONE CA LLS
TOO. oUT I WAliiED TO SHj\RE THE FOLLOWiNG COMMEIiTSJ
_ R~G.ARDmG AARP
BEmr, Cli!2GED $5.00 PER ZOUR fOR. THE SPE.U:EP.. ST!liD 'VEE!!
MOST AA9.P 1lil::MBERS AR!: ..\LSO ilEMBERS OF THE SENIOR CENTER
t.!!D !L!.'lE CCll'TR!BUIED TO TRE GIFT mND.(FROH A LET!E~)
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THE ~.25 "EA3DLHiG Flr VOULD 'WASTE OUR. TIlIIE AND IS
LuDICROuS. OilE VOLUN7EER CLURED OUT liER1rlaTERIALS :CROi!
THE CElt!:!:HCS ROOM: RATHER. TlIAN P! Y THE $4.00 PER !:iON!!!
:CEL. iiiE1 COliTElm THAi 'IE SHOULD iOT CHARGE ANY S7UDIO
fEES. ~!OU ARE DRIVING nAY SENIORS VHEN YOU SHOULD BE !RYIHG TO
E1iCoiiRai7, Pll.RUCIP!!IOli IIi 7llESE ACTivI7IES. N (fROM A LETTER)
D
REGARDING THE STUDIO FEE AND "LOCKED DOOR. POLleT.:
S01iI nOPLE.iRJ: NOT ABLE TO PA7-BUT MAY HOT VISil TO MArE I:' J::NOVN.
THIS POLICY SHUTS THEN OUT. I DO NOT OBJECT TO PAYING A fEE BUT I DO
GEj!CT 70 THE IlIC/Ji/IlWil.VC; OF PtlSSIS till!) rEFs. I UNDERSURD TiIE
NECESSITY fOR. SUCH, IN ~ILIURY INSTALLATIONS AND SECRET CLEARANCE
A2E.4:;; BTIT EOR CILH'T AND RECRZATIUa ROOY:; III OUR SZiiIOR CEimR nil
(fROM .6 LETTER.)
~ A;mn rROY Tm: MONETARY CONCERN, IT IS IYPORTllNT TO RECOGliIZli TUAT
EliC01T,;!AG ING PEOPLE TO USE A fACILITY AS If IT ~ERE THEIR OVU IS AN
lHPO~121i/GPOLICY, SO~ETIII!m I DELIEn IS IMPORTANT TO SJ::HO~
CITIZENS, THE POLICY OF CoHIIKG!.l{r OSE All>> THE NECESSITY TO
iii:GiJiIti.7J: IiOillJ.OC2J.IIC BJ.SSll..SIS PIJ/lJ.1I111G AND TllE OPPOSI!J: 0,
EMPOVERMEHT, SOMETHING NO ONE NEEDS. TO ME, THE MOST IMPORUNT
ZU;CTm; mE SENIOR CENTER SEim:s IS TO PROVIDE A BASIS FOR .d SliiS;
OF INel OSIONIN SOCIAL INTERACTION. IF THE COMMISSION LOOtS ONLY
J.T Tm: SPECIFICS OF A FEE-rDR.-SERVICi: FOLIC1 OF ACTIVITIES. I BELIEVE
THEY VILL BE MISSING THIS URGER POINT. H DIRECT QUOTE fROM A LETTER
REGARDING THE GOLF ROOM:
T'iO PERSONS VHO HAD HELPED BUILD TlIE GOLf ROOLl AND PROVIDE CLUBS,
BALLS AND fREE LESSONS FELT IT SH01TLD BE TREATED THE SAME AS THE
~o.Ql-_&OOJi VliiCH TAlE CARE OF TREIR OVN EIPEliSES. IT IS REPORTED THaT
SE'1ERAL PERSONS HAVE LEFT RATHER THAll' PAY THE $4.00 MONTHLY FEE
AND GO THR.UUGH THE R.EQUIREMENT Ot SEElING OUT THE VOLUNTEER.
AT THE DESt, GET THEIR. ATTENTION, OBTAIN J. IEY, THEN GO TO THE
fACILITY, THEN' RETURN THE KEY, ALL ASSmll:I:iiG THAT OHE HAS PAID
ONE'S rEE AND REMEMBERED TO BRIHG THEIR. !UTHORIZ!TION CARD.
(DIRECT COHTACT AND TELEPHONE CALLS & }" LETTER TO FULLOV')
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Monday 28, February, 1994
To The Senior Center Commission:
Last Thursday while at the Senior Center I decided to walk a mile
or two on the treadmill; then realized I could not use the exercise
equipment, I do not have a pass, I could not enter the pottery
room either, I do not have a pass, I do not have a pass by choice,
made known to you in my letter of February 8th.
So, instead of walking on the treadmill last Thursday, I walked
around in the Senior Center, to hear some of the comments about the
Activity Fee Policy; but, the comments were not only about fees,
other concerns were voiced,
Some of the comments:
" The Senior Center is no longer user-friendly."
" The Senior Center is a place only for people with money."
" The fee policy is insensitive."
" How much maintenance cost is there for golf-room
equipment? All o~ it was donated,"
" feople might be reluctant to donate equipment if there
will be a fee to use it."
" Why wasn't there an opportunity for public discussion
of this policy?"
" The Senior Center is becoming elitist."
" I would like to know how much money has been spent to
maintain equipment. Don't we have a right to know?"
" Why should a fee be charged for something donated1"
" Compassion for, and understanding of the poor among us
is totally lacking at the Senior Center."
Hearing the above remarks, and more, I now realize there is far more
than the Activity Fee Policy causing unrest, ,discontent, and, yes-
anger in our midst. These comments suggest something is sadly amiss
at Our Senior Center,
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Barbara Hackman 191-C
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RE:
DATE:
FROM:
TIle Senior Center Commission
Recent Fee Proposals and Approvals
February 24, 1994
Glenn Jablonski
I strongly disapprove of the recent policy by the commission to charge fees to
maintain and/or replace capital equipment at dIe Senior Center. TIlis equipment has always
been, or should be, part of the annual operating budget.
All equipment owned by dIe City of Iowa City or Johnson County should be
maintained and kept in good condition for use on a scheduled basis for classes and projects
sponsored by the Center. '
Fees can certainly be justified for temporary materials used for given courses or
projects.
We, of the "Voices of Experience", have given or earned several hundred dollars
for materials we use to represent you in dIe local area and other parts of tlle State of Iowa.
Please let the city and county maintain what they own and we who participate in the
Senior Center programs will pay our shm'e in supplying necessary materials.
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February 8, 1994
To The Senior Center Commission
Re: Six-Month Trial
We are trying to encourage, not discourage seniors
(also, future seniors) to come and use the Senior Center.
Our Senior Center is one of the best in the nation.
Visitors,escorted by our volunteers, are always most
favorably impressed with the facility.
But, what impression will they have after touring with
a volunteer who must unlock and lock doors like a
security guard on patrol?
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Robert Norris
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TO:
RE:
DA1E:
FROM:
The Senior Center Commission
Recent Fee Proposals and Approvals
February 24, 1994
Glenn Jablonski
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I strongly disapprove of the recent policy by the commission to charge fees to
maintain and/or replace capital equipment at tlle Senior Center. This equipment has always
been, or should be, part of the annual operating budget.
All equipment owned by tlle City. of Iowa City or Johnson County should be
maintained and kept in good condition for use on a scheduled basis for classes and projects
sponsored by the Center.
Fees can certainly be justified for temporary materials used for given courses or
projects.
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We, of the "Voices of Experience", have given or earned several hundred dollars
for materials we use to represent you in tlle local area and other pmts of tlle State of Iowa,
Please let tlle city and county maintain what they own and we who participate in the
Senior Center programs will pay our sluu'e in supplying necessUlY materials,
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Mayor'S Youth Employment Program
Minutes
Board of Director's Meeting
February 22, 1994
Board Members Present: AK Traw, Pat Schnack, Jean McCarty, Barry
Kucera, Dave Jacoby, Pete Simonson, Loren Forbes.
staff Members Present: Ben O'Meara
Call to order: Barry Kucera called the meeting to order at
4:40pm.
I. Introductions and Welcome: Barry welcomed all in attendance.
II. Approval of'Minutes: Minutes from the January 5, 1994,
meeting were approved by consensus.
III. Additional Agenda Items & correspondence Received:
IV. New Business:
1. Ben announced that Karen Heimer and Paul Engler have
resigned.
2. united Way, COIC, and Johnson County funding has remained
the same.
3. Ben discussed the cart application for the walking mall and
MYEP's intention to request funds from the YSF board to
construct and store the cart.
4. Youth Homes has presented a contract for approval of payment
for services MYEP provides to independent living clients.
The contract will pay MYEP $2,200jmonth through April. Ben
believes that the date is incorrect and the contract should
run through June. He will discuss this with Bill McCarty
and report back. The contract will not be approved until
this misunderstanding is cleared up.
5. Financial reports prepared by the city were handed out and
discussed. The fund balance shown is a cash balance and
reflects the cash status of MYEP as of Jan. 31, 1994. A
brief discussion ensued regarding cash balance and accrual
balance. The main point is that grant funds from HUD for
the We Deliver project artificially reduce the debt when we
look only at the cash balance. Board members requested that
a revised fund balance be provided which accurately reflects
the debt by removing the HUD grant funds from the cash
balance and adding in accounts receivable for the month in
review.
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6.
At a previous board meeting Julie pulkrabek had suggested
sponsoring a tennis tournament sometime this summer or fall.
The rest of the board is open to this idea, but Pat Schnack
informed us of another tennis tournament and AK Traw new of
another tennis tournament. We also have to observe the
united Way fund raising black out period which means the
tournament must take place before september 1. We will
discuss this ' idea at the next board meeting.
7.
The grant applications for the Young Adult Conservation
Corps. and the Iowa Conservation Corps. have been prepared
and sent to Des Moines for review. We should know by the
end of March if we will again receive funding for these
projects.
The 3 on 3 basketball fund raiser is on for April 16th.
Each site (Iowa city Rec. Center and the Field House) will
start 'as early in the morning as we can, probably 8 or '9am.
We have been very successful 'in gathering donated prizes
which will be given away at the tournament. We need lots of
volunteers. We hope to recruit at least 24 volunteers for
each site. We have permission to sell concessions at both
sites, but cannot sell beverages at the Field House.
8.
Plans are to have the high school and under tournament at
the Rec. Center and above high school at the Field House.
Ben contacted local newspapers regarding advertising rates
and the cost proves prohibitive. Barry will speak with Ben
Casey of the Daily Iowan about advertising. The Coralville
Rec. Center will not be used because they are unable to
donate court use. Games are intended to last 30 minutes
which will allow us to accommodate 160 teams. The
suggestion was made that we involve the U of I men's and
women's basketball teams as well as the volleyball teams.
Ben will pursue this.
9. The next meeting will be March 29, 1994 at 4:30 because of
spring break.
V. Old Business
VI. Adjourn: AK Traw made a motion to adjourn because o~ bad
weather. Dave Jacoby seconded the motion. Motion
carried. ,The meeting was adjourned at 5:30 p.m.
Mark that down!
The next board meeting is March 29, at 4:30 P.M.
Four ~~i~5Y in the aft~n~;n!
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toren Forbes
Secretary
j~/h~ () JJf -i;1~~,
Ben O'Meara ' ---
Executive Director
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MINUTES
COMMlliEE ON COMMUNrrf NEEDS
FEBRUARY 23. 1994.6:30 P,M,
SENIOR CENTER. LOWER LEVEL CLA.SSROOM
MEMBERS PRESENT:
Grace Cooper, Mary Ann Dennis, Paul Egli, Lisa Engh, Sue
Feeney, Marc Libants, Rusty Martin, Linda Murray, Andy Penziner
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS PRESENT:
Keith Ruff, Marts Snider
Martanne Milkman, Steve Long, Steven Nasby, Steve Schomhorst
See attached sign-in list
CALL TO ORDER:
Dennis called the meeting to order at 6:36 p,m.
, REVIEW AND APPROVAL OF THE MINUTES FROM THE JANUARY 26, 1994, MEETING:
Murray moved and Feeney seconded to approve the minutes of the January 26, 1994, meeting.
The motion carried 9-0, '
Q,[TY COUNCIL 'UPDATE:
Dennis deferred the City Council Update until the next meeting.
HOUSING COMMISSION UPDATE: '
Egli stated that the Housing Commission has called a special meeting for March 1, 1994 to
consider the CDBG proposals that relate to housing.
COMMlliEE ON COMMUNITY NEEDS ELECTION:
Murray nominated Dennis for the position of Chairperson, Feeney seconded, There were no
other nominations, The motion carried 9-0,
Dennis nominated Murray for the position of Vice-Chairperson. Feeney seconded. There were
no other nominations. The motion carried 9-0.
1994 CDBG ALLOCATION PRESENTATIONS:
Denney explained that presenters had a maximum of ten minutes to make a presentation with
five minutes available for questions.
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Committee on Community Needs
February 23, 1994
Page 2
1, Applicant: Systems Unlimited
Presenter. William Gorman
Project: Automatic Door Opener
Amount: $4,722
Comments: Gorman explained that an automatic door opener is necessary in order for
the residents to gain independent access to the house, A more sophisticated door
system is needed because some clients are unable to use their hands to operate the
conventional push plate door openers. The goal is to make the entire house totally
accessible and improve the quality of life of the residents. In response to questions,
Gonnan stated that other possible systems had not been investigated; he also stated
that maintenance costs for the system were included in the budget.
2.
Applicants: Greater Iowa City Housing Fellowship/Bums
Presenters: Charles Eastham/Bob Bums
Project: Mixed Income/Affordable Housing Units
Amount: $262,500
Comments: This is a joint effort between a private developer and a private, non-profit
housing organization. The immediate goal for COBG funds is to help them obtain site-
control. The project will target low income families below 60% median income. The
developers intend to include amenities such as a swimming pool and community room
in order to attract a wide variety of people. The project will utilize the Federal low-
income housing tax credit program. The project will not depend on Section 6 certificates
and vouchers. The project will be close to schools, stores and a bus route.
3. Applicant: Greater Iowa City Housing Fellowship
Presenters: Kate Nardi, Charles Eastham:
Project: Whispering Meadows Landscaping
Amount: $25,000
Comments: Landscaping is considered a vital part of the project and will make the
newly-built units blend into the rest of the neighborhood. The development costs have
risen since it was originally proposed two years ago. GICHF does not feel that it can
carry any more debt into the project. Landscaping would include sod, labor and
approximately two trees per unit.
4, Applicant: Hillcrest Family Services
Presenters: Craig Mosher. Jutta Denburg
Project: Residential Treatment Facility
Amount: $150,000 '
Comments: The proposal is for funding of a new five-bed residential treatment facility
for mentally ill/multiply diagnosed adults. There have been problems with clients who
have multiple diagnoses, including substance abuse, or an eating disorder, in addition
to other mental illness. A small group home is a more conducive setting for these
clients who have a lower tolerance of stress and anxiety, The goal is to offer services
to people who are multiply diagnosed in a handicapped accessible facility, A "Projected
Five-Bed Group Home Budget. Iowa City Location" was distributed. A capital fund drive
is underway,
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Committee on Community Needs
, February 23. 1994
Page 3
Applicant: Elderly Services Agency
Presenter. Jean Mann
Project: Small Repair Project
Amount: $16.000
Comments: The goal of the project is to keep elderly people in their homes as safely
and as long as possible. Nationally, over 50% of people over 75 years old live in houses
built before 1933. Often older people cannot find help or afford to do the "little stuff."
Last year the Small Repair Project served 47 households at an average cost of $340
per household. The program will be nationally spotlighted by HUe as an exemplary
program.
6. Applicant: Neighborhood Centers of Johnson County
Presenter: Joan Vanden Berg
Project: Pheasant Ridge Neighborhood Center
Amount: $150,000
, Comments: Vanden Berg asked for funding to construct a neighborhood center in the
Pheasant Ridge Apartment complex. Currently, the Center is operating out of a three-
bedroom apartment and the programming is limited due to the space. General Mills and
the Variety Club of Iowa have already committed funding. Over 1 00 residents of
Pheasant Ridge signed a petition of support for the project. A project manager with
extensive experience has been hired. A suitable center will allow the agency to apply
for grants for staffing and maintenance.
5,
1. Applicant: Longfellow Neighborhood Association
Presenter: Sally Hartman
Project: Sidewalk Improvements
Amount: $1.945
Comments: The Longfellow Association's goal is to increase neighborhood pride and
gain attention for other small physical improvement projects ,that can be done in the
area. A letter from a boy scout interested in working on his Eagle project by assisting
in the project was circulated. About 132 feet of sidewalk could be removed and
replaced. A plan for identifying residents and sidewalks to be assisted has not been
worked out yet.
8, Applicant: LIFE Skills
Presenters: Gillian Fox, Carolyn Corbin
Project: Housing Support Program
Amount: 515,560
Comments: LIFE Skills provides a housing support program. This funding would be
used to fund a half-time position. The housing specialist works primarily wiih clients to
find housing. In addition, follow-up educational assistance in basic housing skills is
provided to ensure the new situation is WOrking out for the client. 31 households have
been assisted to date this year,
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Committee on Community Needs
February 23. 1994
Page 4
9, Applicant: Goodwill Industries
Presenter. John Watson
Project: Rehab Phase V
Amount: $96.850
Comments: The goal is to complete the accessibility and renovation projects that were
begun in 1991 and 1992. Funding will be used to rearrange the floor plan of the current
building to make the building fully accessible, create additional space, set up an
"Assistive Technology Bank" (where clients can test equipment prior to purchasing it),
improve the energy efficiency of the building and upgrade the computer technology
training center. Watson presented architectural drawings of the plans. Goodwill is
requesting that the CDBG funding be part grant and part loan.
10. Applicant: ,City of Iowa CitY
Presenter. Steven Schomhorst
Project: Mobile Home Replacement/Fire Safety
Amount: $87,650
Comments: A number of issues have brought attention to the need to assist low-income
mobile home owners. The first goal is to provide smoke detectors and a fire
extinguisher for every mobile home in the City. According to the Fire Marshal. a mobile
home can go up in flames w~hin three minutes. The second goal is a pilot project to
replace mobile homes that are effectively beyond repair. An estimated five homes could
be replaced at approximately $15,000 per home.
ADJOURNMENT:
Murray moved and Engh seconded to adjourn at 10:10 p.~.
Minutes submitted by Kerstin Krippner.
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MINUTES
COMMITTEE ON COMMUNITY NEEDS
FEBRUARY 24, 1994.6:30 P,M,
SENIOR CENTER, LOWER LEVEL CLASSROOM
MEMBERS PRESENT:
Grace Cooper, Mary Ann Dennis, Paul Egli, Lisa Engh, Sue
Feeney, Marc Libants, Rusty Martin, Linda Murray, Andy Penziner
MEMBERS ABSENT:
STAFF PRESENT:
GUESTS PRESENT:
Keith Ruff, Marls Snider
Marianne Milkman, Steve Long, Steven Nasby. Pam Bames
See attached sign-in list
CALL TO ORDER:
Dennis called the,meeting to order at 6:34 p,m,
COMMITTEE DISCUSSION:
The Committee discussed when to consider Staffs CDBG recommendations. It is important that
both the Committee and the. staff is aware of the other's recommendations in order to prepare
a rationale in support of the recommendation to Council. CCN asked staff to provide its
recommendations prior to the March 23 meeting.
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1994 CDBG PROPOSAL PRESENTATIONS:
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Applicant: Johnson County Health Department
Presenters: Graham Dameron, Cheryl Hahn, Doreen Nidey
Project: Adult Day Program Facility
Amount: $200,000/$143,000 (Option A or Option B)
Comments: The current program is located in the Senior Center and has inadequate
space. The proposal is to either build on to the County Health Department facility or
purchase and renovate a separate structure. Both options would increase the program's
ability to serve additional clients and meet State regulations regarding space per client.
Handouts showing the elderly population projections for the State of ' Iowa. aging trends
and the total number of clients served by the program were distributed.
2. Applicant: Institute for Social and Economic Development
Presenter. John Ellis
Project: Self Employment through Microenterprlse Development
Amount: $27,534 '
Comments: The goal of the project is to provide business development training for low- ,
income persons. A 15.week structured course would be offered three limes during the
year where persons would leam to develop a business plan and clarify their career
goals, It is estimated that about thirty persons would complete the program, with 12
actually starting or expanding businesses. A change was made on the fifth page of the
application: ",30 FTC Business ConsultantlTrainer," The success rate of the program
state-wide has been 73% since 1988; in Iowa City success rate was 60% (6 of 1 0).
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Committee on Community Needs
February 24, 1994
Page 2
3,
4,
Applicant: Domestic Violence Intervention Program
Presenter. Cris Kinkead
projer't' Chi.idren's Area Development
Amol 1.5.000
Com - ~: The goal of the project is to improve the basement of the new facility in
orde ,lave space to conduct children's programming. The Fumiture Project would
also ,Je an office in the basement. One quarter of the area would remain open for
stor ,'6 and utility.
API-.l~nt Hawkeye Area Community Action Program
Presenter. Lori Higgins
Project: Manufactured Housing Acquisition
Amount: $55,000
Comments: Clients graduating from HACAP's transitional housing program are in need
of affordable housing. The goal of this project is to provide such housing through the
purchase of manufactured housing units. The agency already has experience with this
population and wants to expand upon its ,current program,
Applicant: Mayor's Youth Employment Program
Presentl'!r. Ben O'Meara
Project: 'We Deliver" Pastry Cart
Amount: $25,000
Comments: MYEP has applied for a permit to have a food cart on the pedestrian mall
during the summer, The project would fund the construction and staffing of a pastry cart.
It would serve as a job-site to supervise and, train low-income youth in job skills, The
program would also provide entrepreneurial workshops.
5.
Applicant: Independent Living
Presenters: Ethel Madison, Kevin Burt
Project: Accessibility/Education
Amount: $42,790
Comments: The budget that was' submitted was revised and would include the
employment of approximately five elderly and/or disabled people who would work 20
hours a week. The goal of the project is to organize disabled individuals to work as
consultants and provide technical assistance to the City regarding curb cuts and to local
businesses as they strive to comply with ADA regulations, ADA strongly suggests
community involvement. An auditing team made up of disabled "advisors" would visit
businesses and make recommendations for accessibility changes.
Applicant: Youth Homes
Presenter. William McCarty
Project: Exterior Rehab, Waterfront Drive Property
Amount: $60,000
Comments: The project involves remodeling the exterior of this facility so that it will
better serve the needs of the organization. The building has been vacant for some time
and needs new siding, windows, insulation and parking lot repair, At this time, two
patios will also be added as well as landscaping. The interior of the structure is
currently being rehabilitated with other funds. The building provides flexible space for
residential, counseling and group programs.
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Committee on Community Needs
February 24, 1994
Page 2
'\
3, Applicant: Domestic Violence Intervention Program
Presenter. Cris Kinkead
Project: Children's Area Development
Amount: $15,000
Comments: The goal of the project is to improve the basement of the new facility in
order to have space to conduct children's programming, The Furniture Project would
also have an office in the basement. One quarter of the area would remain open for
storage and utility,
4. Applicant Hawkeye Area Community Action Program
Presenter: Lori Higgins
Project: Manufactured Housing Acquisition
Amount $55,000
Comments: Clients graduating from HACAP's transitional housing program are in need
of affordable housing, The goal of this project is to provide such housing through the
purchase of manufactured housing units. The agency already has experience wi!h this
population and wants to expand upon its ,current program,
5. Applicant: Mayor's Youth Employment Program
Presentllr: Ben O'Meara
Project: 'We Deliver" Pastry Cart
Amount: $25,000
Comments: MYEP has applied for a permit to have a food cart on the pedestrian mall
during the summer. The project would fund the constnJction and staffing of a pastry cart.
It would serve as a job-site to supervise and, train low-income youth in job skills. The
program would also provide entrepreneurial workshops.
6,
Applicant: Independent Living
Presenters: Ethel Madison, Kevin Burt
Project: Accessibility/Education
Amount: $42,790
Comments: The budget that was' submitted was revised and would include the
employment of approximately five elderly and/or disabled people who would work 20
hours a week. The goal of the project is to organize disabled individuals to work as
consultants and provide technical assistance to the City regarding curb cuts and to local
businesses as they strive to comply with ADA regulations, ADA strongly suggests
community involvement. An auditing team made up of disabled "advisors" would visit
businesses and make recommendations for accessibility changes.
7,
Applicant: Youth Homes
Presenter: William McCarty
Project: Exterior Rehab, Waterfront Drive Property
Amount: $60,000
Comments: The project involves remodeling the exterior of this facility so that it will
better serve the needs of the organization. The building has been vacant for some time
and needs new siding, windows, inStJlation and parking lot repair, At this time, two
patios will also be added as well as landscaping. The interior of the structure is
currently being rehabilitated with other funds. The building provides flexible space for
residential, counseling and group programs,
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Committee on Community Needs
February 24. 1994
Page 3
8,
Applicant: Iowa City Public Housing Authority
Presenter. Ron Henderson
Project: Landscaping for New Public Housing Units
Amount: 564,838
Comments: The goal of the project is to make the newly-constructed, scattered site,
public housing units blend in with the neighborhood. Sod and approximately one tree
per lot is requested for 33 new units.
9,
Applicant: Iowa City
Presenter: Pam Bames
Project: Housing Rehabilitation
Amount $154,000
Comments: Barnes noted that less funding is requested this year because of the carry.
over from last year, income from loan pay-offs and anticipated HOME funds. Flood.
related rehabilitation has taken much of their lime so far this year,
10. Applicant: Iowa City
Presenter: Marianne Milkman
Project: General Program Administration
Amount: $115,000
Comments: This request is less than last year since administration costs of the
Community Development Division will be supplemented by CD8G flood funds and
HOME.
11. Applicant: Iowa City
Presenter. Steven Nasby
Project: Planning and Research
Amount: $15,000 ,
Comments: Nasby stated' that the City is studying the unmet housing needs within the
community. Part.time help has been hired to help plan for and fund potential new
programs. Milkman added that due to the flooding, the division is behind in its planning
activities.
ADJOURNMENT:
Cooper moved and Libants seconded to adjourn at 9:35 p,m.
. Minutes submitted by Kerstin Krippner
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MINUTES
COMMITTEE ON COMMUNITY NEEDS
WEDNESDAY, MARCH 23, 1994 - 6:30 P,M.
SENIOR CENTER, LOWER LEVEL CLASSROOM
MEMBERS PRESENT:
Grace Cooper, MaryAnn Dennis, Paul Egli, Lisa Engh,
Susan Feeney, Marc Libants, Rusty Martin, Linda Murray,
Andy Penziner, Maris Snider
MEMBERS ABSENT:
Keith Ruff
STAFF PRESENT:
Marianne Milkman, Steve Nasby, Marge Penney, Steve
Long, Jeff Haring
GUESTS PRESENT:
See attached sign-in list
CALL TO ORDER:
Dennis called the meeting to order at 6:37 p.m.
REVIEW AND APPROVAL OF CCN MINUTES FOR FEBRUARY 23 AND 24, 1994
MEETINGS:
Motion to approve minutes for February 23 by Cooper, Martin seconded.
Dennis was unclear regarding page 3, number 6, comments for Neighborhood Centers
of Johnson County, says "Vanden Berg asked for funding to construct a neighborhood
center..."; Murray said this should say aCQuire, rather than construct. Dennis agreed.
Motion to accept the Minutes of February 23,1994, as amended, carried 10-0.
Motion to approve minutes for February 24 by Murray, Cooper seconded.
Murray: Two names were corrected: the Johnson County Health Department
representative's name is Sher Haun; the Institute for Social and Economic Development
representative's name should be John Else,
Motion to accept the Minutes of February 24, 1994, as amended, carried 10.0.
PUBLIC/MEMBER DISCUSSION:
None.
CITY COUNCIL UPDATE - DENNIS:
Dennis stated that there are openings on the Design Review Committee, and that the
Council will appoint someone on March 29, 1994. There are also op~nings on the
Mayor's Youth Employment Board, Council will appoint on April 12, 1994.
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Committee on Community Needs
March 23, 1994
Page 2
HOUSING COMMISSION UPDATE. EGLI:
Egli stated that the Housing Commission had a special meeting on March 1, 1994,
regarding the CDBG requests that related to housing. The Housing Commission ranked
the requests as priorities A,a, or C, At the regular meeting on March 8, 1994, the
Housing Commission learned that the Robert Burns/Greater Iowa City Housing
Fellowship IGICHF) mixed income, affordable renting housing proposal was going to
be altered; therefore, the Housing Commission decided to meet again on March 22,
1994; Egli was unable to attend this meeting, but there was not a quorum, so no
official decisions were made. Egli deferred to Nasby and Milkman for more details
regarding this proposal. Milkman said staff will comment on this when the proposal
is discussed.
COMMENTS FROM THE CHAIR. DENNIS:
Dennis said the goal of this evening is to gather all the necessary information for the
various projects, and then members need to individually score the projects so that
when they come in tomorrow evening the projects can be ranked,
What the members need to consider tonight is whether the proposal is feasible and
well thought out; what the project will achieve; if each project could be done with less,
or other, funding; and the possibility of whether these projects can be completed in
phases.
Some members may have a conflict of interest; Dennis said, she would abstain from
discussion of projects involving GICHF; CCN discussions on these will be chaired by
Linda Murray.
Dennis stated that if Ruff should arrive, he should abstain from Independent Living
discussions. Dennis asked if there were any other Committee members with conflicts
of interest we need to be concerned about? There were none.
Dennis suggested the issues be discussed in the same order as on the table entitled
"1994 CDBG Funding Requests," The first topic would be the Burns/GICHF mixed-
income housing project. Because Burns could not be present until later, the Committee
agreed to defer discussion.
DISCUSSION OF 1994 CDBG FUNDING REQUESTS:
Milkman said she wanted everyone to know that staff had a very difficult time making
recommendations. Staff will discuss CCN's recommendations with the City Manager
and determine whether to submit separate staff recommendations. cine thing that
staff has found, and that CCN will need to discuss next month, is that CCN has had
a relatively large number of proposals in which information that has substantially
changed the proposal has come in after the proposal was submitted. She thought the
applications will probably need to be more detailed next year in order to attain
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Committee on Community Needs
March 23, 1994
Page 3
additional information. Members should think about ways to resolve this problem
before next month's meeting,
Dennis stated that all of the projects meet one of the three HUD National Objectives.
As Milkman mentioned in her memo, the projects are also consistent with the goals of
the City's Comprehensive Housing Affordability Strategy ICHAS).
I. Acauisition.
1. Applicant: Greater Iowa City Housing Fellowship (GICHF)
Project: Mixed Income Affordable Rental Housing
Discussion deferred until Burns' arrival.
II. Public Facilities & Imorovements.
2. Applicant: Neighborhood Centers of Johnson County (NCJC)
Project: Pheasant Ridge Neighborhood Center
Request: $150,000
Description: Purchase of a new B,OOO sq. ft. facility within the Pheasant
Ridge housing complex. The facility will provide space for the provision of
programs and activities benefiting the low-income residents.
Milkman stated that Vanden Berg distdbuted the results of a survey from the
Pheasant Ridge complex. Murray stated that she did not see a downside to this
proposal. She said neighborhood centers have addressed the need that exists
for the types of services they provide. The support voiced by the residents at
Pheasant Ridge is pretty impressive as well. Dennis pointed out that in
reference to Penney's memo, part of the evaluation criteria for the United Way
and the joint committee members is how the agency is managed and how
services are delivered, and that neighborhood centers were rated as a 1.
Dennis said that if we recommend $150,000 of CDBG funds, they will leverage
at least a 1-to-3 ratio.
3.
Applicant: Longfellow Neighborhood Association
Project: Sidewalk Project
Request: $1,945
Description: Assist the Longfellow Neighborhood Association in providing
assistance to low-moderate income homeowners whose sidewalks are in need
of repair. These funds will provide for approximately 132 linear feet of
sidewalk replacement.
Murray said she has read the information, and feels that the association still has
not addressed the concerns regarding income differences, and she is not willing
to fund the project until they have done so; Martin agreed. Milkman said that
it is important to encourage this type of project, but this needs more thought;
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Committee on Community Needs
March 23, 1994
Page 4
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she thinks it would be much more cost-effective if it is carried out throughout
the neighborhood. Murray thought the Committee had made these concerns
clear at the presentation meeting and is surprised the association had not
addressed them.
Though not directly related to this project, a question was raised as to the cost-
effectiveness of undertaking proposals under a certain dollar amount, that the
paper work involved is expensive; is this something to still consider? Milkman
stated that it is still a concern, but not an overriding one. Dennis said that the
commission does not want to give the impression that small projects are not
important, or that people should come in and ask for more funding than they
really need.
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Applicant: Goodwill Industries
Project: Goodwill Industries Rehabilitation, Phase V
Amount: $96,850
Description: Assist Goodwill Industries to improve accessibility, upgrade its
existing facilities, and provide an Assistive Technology Center for 80-100
clients annually.
Martin questioned how they plan to attain the technology to r~n the center
(computers, software, etc.) and how they will keep these updated; Watson
stated that it is mainly the software that will become outdated quicker than the
equipment itself; software is the less expensive component, and part of the
budget of the center is allocated to continually updating software and
equipment.
Murray questioned whether these funds would be used strictly for computer
equipment? Watson stated no, that a lot of assistive technology is rather low
tech and that it would depend upon the disability as to the type of assistance
they would receive. The purpose of the center is for the individual to receive
training so they can perform in a work environment.
Milkman asked what the source of funds for the operating budget of the center
is? Watson said that much of it will be third-party payers (insurance) and Grant
funds. Much of the equipment will be donated, and Goodwill will use some of
its own funds to get the center started.
Dennis: What is the breakdown in terms of the number of City and County
individuals this may serve? Watson stated that perhaps'80% of Goodwill users
are from Johnson County and 20% from neighboring counties; Goodwill hopes
this project will serve as a regional center, but that he does not foresee
expanding beyond the county for several years. In response to Dennis, Watson
stated that this is Phase 5 of rehabilitation and Goodwill has two phases
remaining for which it does not plan to request CDBG funds. Watson stated
that they have not yet applied to the Carver Charitable Trust, and will not until
they know what they can expect in CDBG funds. If Carver turns out to be a
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Committee on Community Needs
March 23, 1994
Page 5
"no," he says they still have a number of other sources from which to request
funding.
Penziner stated that the proposal appears clearly thought out in terms of the
construction and renovation needs, but that the logistics of the technology
don't appear to be as well considered, although he does understand that these
are not funds for which CCN is being solicited. Martin stated that this is due
to the inherent nature of the project, that this continually changes with the
technology. Watson said they have to wait until they receive funds to
determine the technology to be used. Murray stated that in terms of feasibility,
the logistics of the technology and methods used should have been explained
more in depth. Penziner said that due to the track record of the organization
maybe the commission should not be so concerned about the specifics.
Milkman asked if accessibility is a top priority. Watson said that accessibility
would be a top priority, but that there are other important elements in the
project (e.g., furnace, air conditioning).
Dennis said to keep in mind that $50,000 of the $96,850 request is for a loan,
and that $46,850 is a grant.
5. Applicant: Johnson County Department of Health
Project: Adult Day Program Building
Amount: $143,000
Description: Construction of a facility which will be used to house the Adult
Day Program. The existing program is located in the Senior Center in
. inadequate space for compliance with state regulations.
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Milkman asked whether the amount requested applies to new construction or
renovation. Dameron stated that what they were proposing was an addition
to the Johnson County Department of Health building. Murray stated that
$25,000 is a relatively small commitment from the County, and asked whether
there is a possibility for this to increase? Lacina said it is not in the budget, but
that there may be some diversion from some other funds, temporarily. Part of
the problem the County is facing is due to the space requirements imposed by
the State and that they are going to lose funds due to not meeting these
requirements. He said this is a meager amount" but that it is possible to
continue several years of this allocation.
Dennis: Then the program is looking at cOr:ltinuing the same level of operation,
rather than cutting back on clientele? Lacina stated he believes that the
program saves the County a lot of money due to the fact that these clients
might otherwise be placed in an institution under Title XIX. Also, the program
keeps the individual close to the family. He also sees the program not
decreasing at all, but rather increasing in the future. The program would not
really be viable with the present staff if it is decreased to around seven clients;
the staff on hand is capable of handling as many as 25 clients.
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Committee on Community Needs
March 23, 1994
Page 6
Dennis: Does the program receive state money? Dameron said the Heritage
Agency on Aging provides about $13,000, in addition to the $60,000 from
third-party sources, and an additional $19,000 in client fees.
Feeney said she believes this is a wonderful program and believes it will expand
in the future, but wonders whether it is possible for it to remain in the Senior
Center. Dameron stated that he has received comments to remain and to
relocate, and that the Department's Advisory Committee has been looking into
options for about two years. He said that there is limited space for the pr09ram
to remain in the current space due to state regulations. He also said the Fire
Marshal had requested the program find some space on the ground floor.
Milkman said that there is plenty of room on the ground floor overall, but
something else might have to move. Dameron said they presently have 441 sq.
ft., but that they need approximately 2,000 sq. ft. Lacina said that the facility
they are requesting would also have an employee break room, a quiet room for
distraught individuals, and perhaps a changing room.
Milkman asked for information on whether there are programs like this in Senior
Centers elsewhere.
Dennis asked if a different site will have a kitchen? Dameron said that there
would be a kitchenette, but that meals on the whole will be delivered by
congregate meals. Lacina said that the program has the vehicles and that
volunteers will be driving, so there may be some fuel cost.
Murray asked if there is interaction between the individuals in the program and
people who use the Senior Center. Lacina said there are several individuals in
the program who use the Senior Center and that there is interaction with
activities between the people. He believes there will be a need for an Activity
Coordinator to keep clients involved, as this may otherwise lead to merely
warehousing people. Murray voiced concern that a separate building would be
much the same as placing low income people in a separate part of town.
Dameron said staff provides activities to keep clients involved.
Engh asked what the client's sentiments are about moving, have they been
asked? Lacina and Dameron said not much, but that they have heard concern
in regards to fire safety should they remain; and the room is very cramped.
Martin asked if the Recreation Center might also be used, that they hold many
similar activities and that for administrative reasons this may be cheaper.
Martin asked whether the program would make money if they expand the
clientele but use the same number of staff? Dameron said that bringing in more
clients will basically cover the maintenance costs of a new building. Martin
asked, if the staff were asked whether they feel the program should be located
in a more integrated environment, or in an environment closer to Public Health
Services? Dameron said this depends on the types of services that would be
provided at the new location; he believes the Wellness Coordinator, who is
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Committee on Community Needs
March 23, 1994
Page 7
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located in the Health Service building could monitor the activities much easier
and communication links would likely improve, For administrative reasons he
believes locating in the Health Services building would be better, The down
side might be that the leisure activities'of the Adult Day clients may suffer.
Staff would probably not be too concerned, except that parking would be more
available at the Health Service building. As far as the clients are concerned,
there may not be much of an imposition on them as the majority are brought
in by SEATS or individual drivers.
Cooper: Would you be able to proceed with construction of a building if your
funding were cut? Lacina said they would probably need to do some creative
financing. He said they are already facing a tax freeze, so the demands on their
resources already far exceed what is available. He believes the program may
go out of existence if cut much more,
Murray; Feeney, Cooper, and Dennis, all believe the program is valid and should
continue to receive funding, but they all also believe that it should remain in the
Senior Center, '
Applicant: Domestic Violence Intervention Program (DVIPl
Project: Children's Program
Amount: $15,000
Description: Provide funds to finish construction of the basement, at the DVIP's
new facility. This area will be used for children's programs:
Egli stated that the Housing Commission ranked the proposal as a "C", or a low
priority; because (1) they have alternative sources of funding (although no
particular sources were identified), and (2) they received a CDBG grant last
year. While a good program as a whole, this particular project does not need
support because it is felt they can attain support elsewhere.
Dennis: What other sources of funding do they have? Martin said that last
year they had received $120,000 in CDBG. Milkman said that .Chris Kincead
had stated that DVIP could probably raise some of the money through
donations and fund drives. Penney stated that DVIP still needs to raise money
to payoff their new shelter and that money was pledged to this but not yet
received. Feeney asked if DVIP has received word back from the Pilot Club,
Dennis said she thinks they will not hear from them for several more months.
Egli said it is the perception of the Housing Commission that if they do not
receive funding from CCN, they can get the funding elsewhere. Milkman said
that Paetzold-Durumeric of the Housing Commission does not hold that
perception. Penney said that this is a grossly underfunded program in terms of
the services. Historically, DVIP raises a large portion of its budget through
fundraising and that they are out trying to raise more. Egli said that though this
is related to housing, it is not like constructing low.to.moderate income
housing. He said the Housing Commission's priority was housing.
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Committee on Community Needs
March 23, 1994
Page 8
Milkman said that last year's proposal did not include funds for the finishing off
of the basement. Milkman said DVIP needs to put up fire walls in the
basement. Murray said she did not see this in the proposal, and Milkman said
this came out at the Housing Commission meetings,
DVIP would also like to install a restroom in the basement for children using it.
Libants said that because DVIP has additional fundraising activities, it does not
mean we should not support them. In fact, it means that this typ~ of program
has support from the community.
At'this point, the Burns proposal was reconsidered:
1. '
Applicant: Greater Iowa City Housing Fellowship (GICHF)
Project: Mixed Income Affordable Rental Housing
Amount: $270,000
Description: Purchase of approximately 20 acres in Iowa City which will be
utilized for the construction of 133 affordable multi-family rental housing for
persons up to 60% area median income and 191 market rate units available to
all income levels.
Chair turned over to Murray. Murray had a question regarding HUD approval
of funding sources for site acquisition. Nasby stated that the initial reaction
from HUD was that this would probably bEl feasible.
Staff is concerned about the concentration of low-income units on one site (see
Franklin/Milkman memo), but that if funding were to be recommended I staff
would work with GICHF/Burns to try to make the project feasible.
Egli said that the Housing Commission ranked the project an "A", because it is
a top priority of the CHAS. Milkman said that the Commission met last
Tuesday, but could not vote because a quorum did not exist. Comments of the
individual commission members were as follows:
Jim Harris: While there are many unanswered questions, the project is
worth trying.
Ben Moore (Chairl: felt that although it fulfills a need, too much low-
income housing is bunched in one project; more scattered sites
are needed.
Robin Paetzold.Durumeric: noted that while taking a risk, it is worth
trying; quality of management would be critical.
Penziner voiced concerns regarding general lack of a range of mixed-income
projects in Iowa City. He feels many of the concerns have been addressed and
that the need for low-income housing exists in Iowa City; Murray agreed.
Penziner would like the committee to have some "creative input" in to the
layout and architecture of the project, if possible. In response to Engh,
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Committee on Community Needs
March 23, 1994
Page 9
Eastham said there would be on-site management. Guidelines stress that there
must be a certain number of manager's on the site per population, Martin asked
if any more thought was given to a day care center, in addition to a community
center; Eastham said nothing is set in regards to a community center/day care;
and these services may not be offered by the developer,
In response to Murray, Milkman said rezoning would be a big issue.
Murray announced a 15.minute break at 8:16 p.m. Reconvened at 8:35 p.m.
III. Public Services.
7.
8.
Applicant: LIFE Skills, Inc.
Project: Housing Support Programs
Amount: $15,560
Description: Assist low income clients with finding housing and staying in
housing. Provide education in the area of responsible renting skills to low
income renters or those looking for rental housing. Skills include: budgeting,
maintenance, safety, and effective communication.
Egli said the Housing Commission had mixed-feelings; they felt it was an
excellent and necessary program, but that there was too much dependence
upon CDSG funds. Fox said that they realize they cannot rely on CDSG funds
and that this would likely be their last request. She said they are presently in
the process of asking for funding through the Housing Authority, as well as
other sources. Egli said because of the mixed-feelings the Housing Commission
rated the project a "S".
Engh asked if clients typically were ordered by the courts to receive services?
Fox said not typically. A majority of referrals come from the Housing Authority.
She said the program actually allows people to receive short-term intervention
so they do not end up in the courts and this makes it more cost-effective. She
said there are not many repeat customers. Dennis voiced her support for the
program and that she has dealt with LIFE skills in the past and the program has
been very effective.
Applicant: Mayor's Youth Employment Program
Project: "We Deliver" A Pastry Cart
Amount: $25,000
Description: Provide pre-employment training and teach job skills to youth,
particularly skills in order to become self.supporting or to start up a small
business.
Dennis congratulated O'Meara on having received a permit for the pastry cart
on the Pedestrian Mall.
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Committee on Community Needs
March 23, 1994
Page 10
Murray felt that the project is valuable, but has questions regarding the
entrepreneurial aspect of the project. She cited staff recommendations in
saying that she feels that kids at this age do not typically run businesses but
need help in just getting and holding a job. Dennis agreed,
O'Meara stated that most other projects he is aware of, at least at the federal
level, have an entrepreneurial aspect and that MYEP could provide the
entrepreneurial component without the $3,000 in stipend funds requested.
O'Meara stated that MYEP would use $3,000 for those young people having
a valid concept so they can request a $300 start-up loan, repayable to CDBG.
Feeney asked that if the cart costs $9,000, what would be done with it after
this year, and is this a continuing project? O'Meara stated that, yes, he hopes
this would turn in to a successful, year after year program, Penziner stated
that although job skills are the most important, it would not be fair for the
commission to exclude creativity in self-employment. He asked.if MYEP could
apply for the entrepreneurial training portion later if need be, O'Meara said yes.
9.
Applicant: Independent Living, Inc.
Project: Accessibility/Education Related to ADA
Amount: $40,148
Description: Hire and train five individuals with disabilities to survey designated
areas to determine priorities for curb ramps. Provide awareness and assistance
to developers, businesses, etc., regarding compliance with ADA requirements. .
Dennis agreed with Penney's comments that Independent Living recently
received a large federal grant, that would increase their operations dramatically,
and that perhaps this is not the time to be taking on this project. Murray
agreed, but said that it is a concern of hers that the program was rated last by
the United Way.
Egli inquired what about the organization resulted in the low ranking. Penney
stated much of the problem lies with the administrative wherewithal of the
agency. Several felt this is a very valid proposal, but due to the administrative
structure and the fact that there may already be several agencies in town
performing similar functions, it may not be feasible.
10. Applicant: Aid to Agencies
Project: Operational Funding
Amount: $105,000
Description: Allocation of entitlement funds assigned to the City's Aid to
Agencies budget for human service agencies per City Council policy.
Milkman: This allocation has already been budgeted by Council.
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Committee on Community Needs
March 23, 1994
Page 11
IV. Removal 'of Architectural Barriers.
11, Applicant: Systems Unlimited
Project: Automatic Door Openers
Amount: $4,522
Description: Purchase an automatic door opener with individual remote controls
for the home at 1900 Rochester Court. The door would allow the five residents
with very challenging physical disabilities to come and go freely, decreasing
their dependence on staff.
Dennis and Martin asked Milkman: Can this project be funded under Housing
Rehab? Milkman said yes.
Egli said the Housing Commission put this in the "C" category, because
effectively only two individuals would be assisted, and because staff would be
present at nearly all times and they made no attempt to seek other alternative
funding.
V. Construction of HousinQ.
12. Applicant: Greater Iowa City Housing Fellowship (GICHF)
Project: Landscaping for Affordable Rental Housing
Amount: $25,000
Description: Provide landscaping around the eight units of affordable rental
duplex housing to be built in Whispering Meadows. The landscaping will allow
the new units to blend in with existing homes in the neighborhood.
Dennis turned the chair over to Murray.
Egli stated the Housing Commission rated this as a low "8", simply because of
housing priorities - you can live without landscaping. Penziner agreed saying
that although landscaping does influence living environment, and is important
to the neighbors, it is difficuit to allocate funding when the priority is to house
people.
Milkman and Feeney asked if it is possible to seek volunteer labor, or use seed
instead of sod, respectively. Eastham said that is possible, but that in some
places he would rather see sod instead of seed.
13. Applicant: Iowa City Public Housing Authority
Project: Landscaping for New Public Housing
Amount: $64,838
Description: Provide plantings and sod for 33 public housing units in the
Whispering Meadows development. The landscaping will allow the low income
public housing to "blend" into the neighborhood.
Murray, Feeney, and others felt comments on previous project applied.
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March 23, 1994
Page 12
VI. Housina Acauisition and Rehabilitation.
14. Applicant: Elderly Services Agency lESAI
Project: Small Repair Program
Amount: $16,000
Description: Provide funds for small repairs for approximately 60 elderly and/or
disabled low-income homeowners. Program helps those homeowners to remain
in their homes longer and more safely.
Dennis stated that this project comes around every year, it is a wonderful
program and is always fully funded, She asked whether it could be included in
Housing Rehab. Milkman said that this program must be separate because ESA
is run by a private non-profit organization, and is not a City program.
Egli noted the program has the unequivocal support from of the Housing
Commission and was deemed a high "A".
15. Applicant: Youth Homes, Inc.
Project: Exterior Repairs of Waterfront Drive Property
Amount: $60,000
Description: Provide funds to complete the exterior work at the facility on
Waterfront Drive. The work includes vinyl siding, window replacement!
concrete work, and landscaping. The new facility is consolidating four current
programs into one site.
Dennis thought this was a feasible, well thought out, well presented proposal;
Murray agreed, and said this program is functioning under State funding
constraints and that there are not many routes for funding available. Penziner
agreed, but would'like the committee to reconsider the landscaping portion of
the proposal, and treat it the same as the other landscaping proposals.
.
Egli noted the program received an "A" from the Housing Commission, and, that
it is well thought out and necessary.
McCarty noted that Youth Homes is extended on its loans and that they really
cannot afford another loan. Milkman noted that Youth Homes is very punctual
in paying back its loans. '
16. Applicant: City of Iowa City
Project: Housing Rehabilitation
Amount: $154,000
Description: Continuation of owner-occupied Housing Rehabilitation Program
to include comprehensive rehabilitation, weatherization, exterior repair,
emergency, residential accessibility (rental and owner-occupiedl. Funding
includes administrative expenses for two staff members who also administer
numerous other rehab related projects. Loan repayments of $90,000 will also
be utilized by the Rehab program.
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Committee on Community Needs
March 23, 1994
Page 13
The project requests a $100,000 grant, and $54,000 in a loan; Dennis noted
that this would be less than was requested last year, Egli stated the program
ranks an "A" with the Housing Commission.
17. Applicant: City of Iowa City
Project: Manufactured Housing Fire Safety and Replacement
Amount: $87,650
Description: To purchase 500 battery-operated smoke detectors and 200 fire
extinguishers for 200 manufactured homes. To provide safe and sanitary
manufactured homes for families whose income is below 50% of the median
for Iowa City, These homes will replace existing homes whose repair is not
cost effective.
Milkman said that the mobile homes that will be replaced will have resale
agreements with the City, and the City will hold the title and receive a partial
repayment upon resale.
Egli noted that the Housing Commission considered the project in two parts,
with the fire safety portion to be a high priority, and the mobile home
replacement portion receiving a "8".
Milkman noted that the average cost of comprehensive rehab for a single family
home would be around $25,000. Martin said that we are maintaining the Iowa
City housing stock, especially for the lower income people. Milkman said that
the project is being viewed as a pilot project and that if it is successful, it will
be included in the rehab budget next year. In response to a question why the
program may not work, Milkman said because it may be too expensive and the
resale agreements may not be acceptable to the owners. It was asked whether
there would be any funding available through the fire department to fund the
fire safety program? It was stated that at one time there was a grant for
smoke alarms and fire extinguishers through the fire department but no money
is available now,
There was concern about people letting batteries run down and not replacing
them or pulling the batteries out for other uses. Milkman said that the
detectors and extinguishers would be provided to those that request them.
Some concern was expressed that if these items are to be requested, then is
the City reaching the people who need it the mosi:
18. Applicant: Hawkeye Area Community Action Program (HACAPI
Project: Manufactured Housing Acquisition
Amount: $55,000
Description: Purchase three previously owned manufactured homes to increase
the stock of affordable rental housing for low-income families. Support services
will be provided by HACAP and, where applicable, referrals to other human
service agencies. These homes will be the next step of permanent, affordable
housing to HACAP's Transitional Housing Program graduates.
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Committee on Community Needs
March 23, 1994
Page 14
Egli noted that the Housing Commission rated the proposal a "C"; the reasons
were: 1) HACAP had not sought alternative sources of funding, and 2) that the
program relies too heavily upon CDBG funding,
Dennis asked if they would be eligible for HOME funding, Milkman said yes,
they are eligible. She then asked HACAP if they had sought HOME funding.
Higgins answered that they had not for this project. HACAP feels the project
is very valuable and would serve a great need. Milkman said that this proposal
to provide clients who have graduated from the transitional housing program
some permanent housing provides excellent continuum of care.
It was asked what concerns staff may have in regards to the program,
Milkman said the City is in the very early stages of developing a manufactured
housing park, but the land would need to be rezoned, and that the earliest
projections show the park renting up in Mayor June 'of 1995. Higgins stated
that there were sites available in other parks.
Dennis expressed concerns about investment, life expectancy of the homes, lot
rent and maintenance. Higgins noted that the Director of HACAP stated that
the opportunity to place people of low-incomes in houses is much greater in
Linn County, for example, than exists in Johnson County, This environment
forces HACAP to consider mobile homes instead of permanent, stick-built
housing.
19. Applicant: Hillcrest Family Se,rvices
Project: Residential Treatment Facility
Amount: $150,000
Description: Purchase a house for a five.bed residential facility for mentally ill
adults with multiple diagnoses. The facility will provide access for physically
disabled persons, reduce hospitalization rates, the number of re.hospitalizations,
and reduce county expenditures by providing an alternative to hospitalization
at Mental Health Institutes.
Hillcrest is requesting a $50,000 loan, and a $100,000 grant. Milkman noted
that Hillcrest is currently seeking Section 811 funding, but that the process
may take up to three years. She said that staff would let the committee know
if Hillcrest has applied for Section 811 funding. Penney noted that depending
upon how things go with the Section 811 funding, they may be considering
building a home, rather than purchasing an existing structure,
Egli stated the Housing Commission rated the program a "C", because of the
apparent lack of alternative funding, as they were not aware of the possible
HUD money; he believes the commission would look ,at this proposal differently
should Section 811 funding be a possibility.
Penziner stated that he is not clear about the rationale of the project, and
whether the outcomes of the clients would be improved enough to justify the
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Committee on Community Needs
March 23, 1994
Page 1 5
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request. Penney stated that many of the potential tenants live in environments
that are very cramped, where often several people share a single room.. and
that for some multiply diagnosed individuals this is difficult.
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VII. Soecial Activities bv Certain Subrecioients Economic Develooment - Technical
Assistance.
20. Applicant: Institute for Social and Economic Development USED)
Project: Technical Assistance for Micro-Enterprise Development
Amount: $2,7,534 ,',
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! Description: To expand the micro-enterprise development program to assist
other low-income individuals to become self-employed and/or to clarify their
career goals. It is estimated that of the 30 persons completing the program,
approximately 12 will actually start up or expand a business, 15 will clarify
, career goals and obtain employment, and 3 will pursue education,
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, '1 costs appear high; however, she did feel that economic development is
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, important. Murray agreed with these comments.
Feeney asked whether there are other programs doing the same thing. Several
members believe the Mayor's Youth program is similar in many ways, except
for the youth aspect, It was asked whether these programs might be jointly
funded somehow in the future? I, I.
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It was asked whether the CCN's sponsoring of this project would be helping
one person to put another person out of business. The person supported by
this program may be given an unfair boost; is this really economic development.
The program should focus more on skills and training for these skills, and if
they want money they should seek a loan.
This program would rather merely bring low income persons up to the same
level of playing field. ISED said that the staff/consultants do research and
~ 1': feasibility studies to determine if a business exists and where competition might
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March 23, 1994
Page' 16
21, Applicant: City of Iowa City
Project: Research and Planning
Amount: $15,000
Description: Planning and research activities aimed at providing housing
opportunities for the City' s low-to-moderate income residents and determining
the community/s non-housing needs.
No discussion.
22. Applicant: City of Iowa City
Project: Program Administration
Amount: $115,000
Description: Salaries and administrative expenses to administer the CDBG and
Rental Rehab programs. FTE salaries include: CD Coordinator - 80%;
Associate Planner - 40%; Associate Planner - 60%; Secretary. 25%; and
Interns - 50%.
, No discussion.
Motion to adjourn by 'Martin at 10:05 p.m. Libants seconded.
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MINUTES
COMMITTEE ON COMMUNITY NEEDS
THURSDAY, MARCH 24, 1994 - 6:30 P,M,
SENIOR CENTER. LOWER LEVEL CLASSROOM
MEMBERS PRESENT:
Grace Cooper, MaryAnn Dennis, Paul Egli, Lisa Engh, Susan
Feeney, Marc Libants, Rusty Martin. Linda Murray, Andy
Penziner, Keith Ruff, Maris Snider
MEMBERS ABSENT:
None
STAFF PRESENT:
Marianne Milkman, Steve Nasby, Marge Penney, Steve Long,
Jeff Haring
GUESTS PRESENT:
See attached sign-in list
CALL TO ORDER:
Dennis called the meeting to order at 6:38 p.m.
PUBLIC/MEMBER DISCUSSION:
There was none.
RECOMMENDATION TO COUNCIL:
CCN recommended the budget attached to these minutes for allocation of 1994 CDBG funds.
STAFF COMMENTS:
Milkman noted that the City is starting its "Community Vision Plan", which will be used to
update the City's Comprehensive Plan and Charter. The objective is to receive input from the
public as to how the City should look in the future and what measures should be taken to
achieve these goals. There are a number of task forces being formed on various topics; these
include: housing; transportation; parks & recreation; social services; arts, culture, and human
development; public safety; environmental protection; economic well-being; land use and
urban pattern; and, City Charter Review. Interested persons should contact Karin Franklin,
or Marianne Milkman, in the Planning and Development Department for more information.
Milkman reminded the Committee of dates in regards to the CDBG allocation process and
Community Development Week,
Martin would, like to see the task force meetings televised and at least one meeting of each
task force should be open for public discussion.
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Committee on Community Needs
March 24, 1994
Page 2
COMMENTS FROM THE CHAIR:
Dennis explained that when the scores for the CDBG proposals are averaged, they will then
be ranked and posted. The Committee can then discuss the proposals according to the rank,
Allocation decisions and the rationales will be forwarded to the Council for its review,
Martin suggested that committee members discuss the projects they strongly support, or
strongly disagree with, and to put these out on the table first.
Milkman noted that $767/000 is available for allocation. She said that it is not until
September, or so, that the accounts have been justified and staff has an exact figure for
carryover funds. She said that in September, there may be more money available for
allocation. She recommended that CCN make note and rank those projects that members
would like to see additional funding be allocated to; if there should be money available later
in the year.
Members were to take note of the Hillcrest proposal. Hillcrest is applying for Housing and
Urban Development (HUD) Section 811 funds. The application is due in May and word back
from HUD would not be known until later in the year.
Dameron of the Johnson County Department of Health was on hand to clarify a point that
was made the previous night. In regards to Adult Day Programs being located in conjunction
with Senior Centers. Dameron said that there are presently 28,Adult Day programs in lowa,
and that from what he was able to determiner there was only one located within a Senior
Center Un Amesl. There were several located in senior housing projects, churches, hospitals.
. but no real pattern existed. Although the program is not designated solely for seniors, the
vast majority of clients are seniors.
IEgli arrived at 6:58 p.m.l
Milkman explained that the total scores for each project were averaged because some
members could not vote on some projects, due to conflicts of interest.
Martin noted that he would like members to keep in mind that after voting once on allocation
for all projects, the committee should perhaps go back one more time to decide whether these
are the amounts the committee really wants to allocate. Penziner stated that, although a
good idea, it was not really functional, and that allocation is very arbitrary. Dennis noted that,
administratively, it is better to decide which proje'cts the committee feels most comfortable
with and allocate nearly, if not all, that is requested. Otherwise the applicant returns the next
year for additional funding.
Council will meet with CCN and discuss the CDBG funding requests at the informal meeting
on April 11/ 1994/ and at the public hearing on April 12/ 1994.
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Dennis noted that tonight is Paul Egli' s last CCN meeting as liaison from the Housing
Commission and thanked Paul for his service to the Committee.
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Committee on Community Needs
March 24, 1994
Page 3
ALLOCATION OF 1994 CDSG FUNDS:
Oennis noted that motions will be necessary to vote on proposals, Penziner asked jf it would
be helpful to have the average score for each project. The Committee agrees that the
proposals will show both a rank and score after tMname of each applicant.
Murrav moved to allocate full fundino to Housino Rehabilitation. and the Elderlv Services
Aoencv. Enoh seconded, Motion carried on a 10-0 vote. with Ruff not votino.
Applicant: City of Iowa City (rank: 1/score: 18.3)
Project: Housing Rehabilitation
Amount: $154,000
Description: Continuation of owner-occupied Housing Rehabilitation Program to include
comprehensive rehabilitation, weatherization, exterior repair, emergency, residential
accessibility (rental and owner-occupied). Funding includes administrative expenses for two
staff members who also administer numerous other rehab related projects.
Applicant: Elderly Services Agency (ESAI lrank: 2/score: 18.0)
Project: Small Repair Program
Amount: $16,000
Description: Provide funds for small repairs for approximately 60 elderly or handicapped low-
income homeowners. Program helps homeowners to rem~in in their homes longer and more
safely.
Martin moved to allocate the full amount to Youth Homes, lnc" Dennis seconded. Motion
carried on a vote of 1 0-0. with Ruff not votino.
Applicant: Youth Homes, Inc. lrank: 3/score: 17.1)
Project: Exterior Repairs
Amount: $60,000
Description: Provide funds to complete the exterior work at the new facility on Waterfront
Drive, The work includes vinyl siding, window replacement, concrete work, and landscaping,
The new facility is consolidating four current programs into one site. There was some
disagreement as to whether landscaping is as important as making sure the structure is sound,
and that there are still many people simply in need of a roof over their head.
Dennis moved not to fund Systems Unlimited, Coooer seconded. Motion carried on a vote
of 1 a-a. with Ruff not votino.
Applicant: Systems Unlimited (rank: 14/score: 12.2)
Project: Automatic Door Openers
Amount: $4,522
Description: Purchase an automatic door opener with individual remote controls for the home
at 1900 Rochester Court. The door would allow five residents with very challenging physical
disabilities to come and go freely, decreasing their dependence on staff. It was noted that
this project could be funded through the Housing Rehab program.
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Committee on Community Needs
March 24, 1994
Page 4
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Motion by Dennis. not to fund Independent Livino. Murray seconded, Motion carried on a
vote of 10.0. with Ruff not votino,
Applicant: Independent Living, Inc. (rank: 18/score: 8.6) Project:
Accessibility/Education Related to ADA
Amount: $40,148
Description: Hire and train five individuals with disabilities to survey designated areas to
determine priorities for curb ramps. Provide awareness and assistance to developers,
businesses, etc., regarding compliance with ADA requirements.
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There continue to be concerns about Independent Living's ability to carry out this project as
well as creating a regional Independent Living Center. It is also unclear what the relationship
is between IL and other groups working on ADA.
Motion by Dennis. not to fund Lonofellow Neiohborhood Association. Eoli seconded. Motion
carried on a vote of 10-0. with Ruff not votino. '
Applicant: Longfellow Neighborhood Association (rank:19/score:18.41
Project: Sidewalk Project
Amount: $1,945
Description: Assist the Longfellow Neighborhood Association in providing assistance to low-
moderate income homeowners whose sidewalks are in need of repair. These funds will
provide for approximately 132 linear feet of sidewalk replacement.
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Motion bY Murray to allocate full amount to Neiohborhood Centers of Johnson County,
Libants seconded. Motion carried on a vote of 10.0. with Ruff not votino.
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Applicant: Neighborhood Centers of (rank: 4/score: 16.3)
Johnson County (NCJCI
Project: Pheasant Ridge Neighborhood Center
Amount: $150,000
Description: Purchase of a new 8,000 sq. ft. facility within the Pheasant Ridge housing
complex. The facility will provide space for the provision of programs and activities
benefitting the mostly low.income family residents.
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Motion bv Enoh not to fund Hillcrest. Murray seconded. Motion carried on a vote of 10.0.
with Ruff not votino.
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Committee on Community Needs
March 24, 1994
Page 5
Applicant: Hillcrest Family Services (rank: 17/score: 10.7)
Project: Residential Treatment Facility
Amount: $150,000
Description: Purchase a home for a five-bed residential facility for mentally ill adults with
multiple diagnoses. The facility will provide access for physically handicapped persons,
reduce hospitalization rates and the number of re-hospitalizations, and reduce county
expenditures by providing an alternative to hospitalization at Mental Health Institutes.
The Agency is applying for other funding from HUD.
Motion by Libants to fund the City's Manufactured Housino Fire Safety and Replacement at
$57.650, Penziner seconded. Motion carried on a vote of 9'.1. with Martin Opposina. and
Ruff not votina.
Applicant: City of Iowa City (rank: 4/score: 16.3)
Project: Manufactured Housing Fire Safety and Replacement
Amount: $87,650
Description: Purchase 500 battery-operated smoke detectors and 200 fire extinguishers for
approximately 200 manufactured homes where there are serious fire hazards. To provide safe
and sanitary manufactured homes for families whose income is below 50% of the median for
Iowa City and whose homes are beyond the point of cost effective repair.
Martin opposed the motion to cut the request because the committee has not dealt with
manufactured housing much before and should give this housing stronger consideration. Hart
supported full funding. Martin said people are starting to realize that manufactured housing
units are Iowa City's low-income housing, and that the City should start recognizing this
sector as well.
Martin moved to allocate $200.000 to the Greater Iowa City Housino Fellowship/Burns Multi.
Family Rental Housino: Murrav seconded, Motion carried on a vote of 7-2. with Enah and
Libants opposed. Dennis abstainina, and Ruff not votino.
Applicant: Greater Iowa City (rank: 6/score: 15.31
Housing Fellowship (GICHF) & Robert Burns
Project: Mixed Income Affordable Rental Housing
Amount: $270,000
Description: Purchase of approximately 20 acres in Iowa City which will be utilized for the
construction of 133 affordable multi-family rental housing for persons up to 60 % ar~a median
income and 191 market rate units available to all income levels.
This project addresses a very important need and should be supported in principal. Engh
voted no because she considered the funding level too high,
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Motion by Murray not to allocate fundino to HACAP Manufactured Housino Acouisition;
Dennis seconded. Motion carried on a vote of 10-0. with Ruff not votina.
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Committee on Community Needs
March 24, 1994
Page '6
Applicant: Hawkeye Area Community . (rank: 16/score: 11.11
Action Program lHACAPl
Project: Manufactured Housing Acquisition
Amount: $55,000
Description: Purchase three previously owned manufactured homes to increase the stock of
affordable rental housing for low-income families. Support services will be provided by
HACAP and, where applicable, referrals to other human service agencies will be made. These
homes will be the next step of permanent, affordable housing to HACAP's Transitional
Housing Program graduates.
This was considered a good project, but needs to leverage other funding sources, May be
more appropriate next year when the City's new Manufactured Housing Park is in place.
Motion by Dennis to allocate full fundina to LIFE Skills, Inc.; Murray seconded. Motion carried
on a vote of 10-0, with Ruff not votin!!.
Applicant: LIFE Skills, Inc. (rank: 7/score: 14.51
Project: Housing Support Programs
Amount: $15,560
Description: Assist low income clients with finding housing and staying in housing. Provide
education in the area of basic housing skills to low income renters or those looking for rental
housing, Skills include: budgeting, maintenance, safety, and effective communication.
Feedback on the value of this program has been very positive.
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Motion by Murray to allocate the Johnson County Deoartment of Health, $25.000; Dennis
seconded. Motion failed on a vote of 1.9, with Murray in favor: Ruff did not vote. Motion
by Feeney to allocate JCDH no funds. with recommendation to the Council that the orooosal
was not funded because of oossibility of orOQram movinq out of Senior Center, and committee
found this not acceotable at this ooint: Murray seconded, Motion carried on a vote of 9.1.
with Eqli in oooosition, and Ruff not votinq,
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Applicant: Johnson County Department of Health lrank: B/score: 14.3)
Project: Adult Day Program Building
Amount: $200,000
Description: Construction of a facility which will be used to house the Adult Day Program.
The existing program is located in the Senior Center in inadequate space for compliance with
state regulations. The proposal is to add on to the Johnson County Department of Health
building.
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It was stated that if the amount is cut down ana somehow tied to the program remaining in
the Senior Center, the program may be eliminated. Feeney stated that she had done some
research on the Senior Center and located old press clippings which stated that at its creation,
the Senior Center was promoted on the basis that it would consolidate a number of programs
for all senior citizens under one roof. Dennis agreed and said that she had seen empty space
on a walk through of the Senior Center. She also felt that the Council should be aware that
CCN strongly believes program should remain in the Senior Center.
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Committee on Community Needs
March 24, 1994
Page 7
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Dameron said that the Johnson County Department of Health has been reviewing options for
staying at the Senior Center for two-and-a-half years and has not been successful.
CCN recommended that $50,000, then amended this to $25,000, be placed in the
Contingency Fund (see Contingency Fund, belowl, on the assumption that should the Adult
Day Program remain in the Senior Center, this money would be' allocated to the renovation
of the Center for this purpose.
Murray noted she arrived at $25,000 because it is same amount the County is proposing.
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CONTINGENCY FUND: Contingency Fund presently contains $30,000.
Murrav moved to place $ 25 .000 in to the Continqencv Fund to be reserved for Johnson
Countv's Adult Day Care Proqram. provided that the proqram remain in the Senior Center:
Libants seconded, Motion carried on a vote of 9-1. with Eqli opposed and Ruff not votin!:!.
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Motion by Libants to allocate full fundinq to DVIP; Dennis seconded, Motion carried on a vote
of 10-0. with Ruff not votinl1.
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Applicant: Domestic Violence Intervention (rank: 9/score: 14.01
Program (DVIP)
Project: Children's Program
Amount: $15,000
Description: Provide funds to finish construction of the basement at the DVIP's new facility.
This area will be used for children's programs.
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The need for fire walls, a bathroom and space for the children was emphasized.
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Martin moved to cut $50.000 from the Greater Iowa City Housinq Fellowship/Burns. mixed-
income rental housinl1 proiect: Murray seconded. Motion carried on a vote of 9-1. with EI1Ii
opposed. and Ruff not votinl1.
The motion was made because the Committee noted that there was very little left to allocate.
Motion by EI1Ii not to allocate fundinl1 to the GICHF landscapinq proiect: Penziner seconded.
Motion amended to allocate $8.000 to GICHF ($1.000 per lotI: Murrav seconded. Motion
carried on a vote of 7-2. with EI1Ii and Feenev opposed. Dennis abstaininl1, and Ruff not
votin!:!.
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Committee on Community Needs
March 24, 1994
Page 8
Applicant: Greater Iowa City (rank: 12/score: 13.0)
Housing Fellowship (GICHFl
Project: Landscaping for Affordable Rental Housing
Amount: $25,000
Description: Provide landscaping around the eight units of affordable rental duplex housing
to be built in Whispering Meadows. The landscaping will allow the new units to conform with
existing homes in the neighborhood.
Motion bv Eali not to allocate fundina to Iowa Citv Public Housina Authoritv: Libants
seconded. Motion amended to allocate $33,000 ($1,000 per lot) to ICPHA; Libants
seconded. Motion carried on a vote of 7-2, with Eali and Feeney opposed, and Ruff not
votina.
Applicant: Iowa City Public Housing .Authority (rank: 13/score: 12.81
Project: Landscaping for New Public Housing
Amount: $64,838.
Description: Provide plantings and sod for 33 public housing units in the Whispering
Meadows development. The landscaping will allow the public housing units to "blend" into
the neighborhood.
Motion by Libants to fund Goodwill Industries $50.000: Martin seconded. Motion carried on
a vote of 10-0, with Ruff not votina.
Applicant: Goodwill Industries (rank: 10/score: 13.6)
Project: Goodwill Industries Rehabilitation, Phase V
Amount: $96,850
Description: Assist Goodwill Industries to improve accessibility, upgrade its existing facilities,
and provide an Assistive Technology Center for-B0-100 clients annually.
Egli felt that the project should receive more funding in order to assist more clients.
Motion bv Murrav to allocate $20,000 to MYEP: Dennis seconded. Motion amended to
allocate $16,500 to MYEP: Murray seconded. Motion to make "friend Iv amendment" to
amendment bv Penziner to allocate $15.750 to MYEP, for a proportional amount to both
MYEP and ISED: Cooper seconded. Motion carried on a vote of 10-0, with Ruff not votina,
Applicant: Mayor's Youth Employment Program (rank: 15/score: 11.91
Project: "We Deliver a Pastry Cart"
Amount: $25,000
Description: Provide pre-employment training and teach job skills to youth, particularly skills
in order to become self-supporting or to start up a small business.
Martin felt that this program, including self-employment training, was important for the youth.
Others felt that self-employment was not a realistic goal.
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Committee on Community Needs
March 24, 1994
Page 9
Applicant: Institute for Social and Economic (rank: J 1/score: 13,1)
Development (lSEDl
Project: Technical Assistance for Micro-Enterprise Development
Amount: $27,534
Description: To expand the micro-enterprise development program to assist low-income
individuals to become self-employed and/or to clarify their career goals. It is estimated that
of the 30 persons completing the program, approximately 12 will actually start up or expand
a business, 15 will clarify career goals and obtain employment, and 3 will pursue education.
.
Applicant: Aid to Agencies (rank: N/A,score: N/A)
Project: Operational Funding
Amount: $105,000
Description: Allocation of entitlement funds assigned to the City's Aid to Agencies budget
for human service agencies per City Council policy; (already allocatedl.
This funding was already budgeted by Council.
Motion bv Murrav to allocate ISED fundino of $16,500: Coooer seconded, Motion to make
"friendlv amendment" to the amendment bv Penziner to allocate $17.250 to ISED, the same
orooortion of funds MYEP would receive: Murrav seconded. Motion carried on a vote of 10-0.
with Ruff not votinCl.
Applicant: City of Iowa City
Project: Research and Planning
Amount: $15,000
Description: Planning and research activities aimed at providing housing opportunities for the
City's low-to-moderate income residents and determining the community's non-housing needs.
Applicant: City of Iowa City
Project: Program Administration
Amount: $115,000
Description: Salaries and administrative expenses to administer the CDSG and Rental Rehab
programs, FTE salaries include: CD Coordinator - 80%; Associate Planner - 40%; Associate
Planner - 60%; Secretary - 25%; and Interns - 50%.
Motion to adjourn by Libants at 9:40 p.m., Dennis seconded.
ppdcdbglminslccn3.24
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1994 CDSG APPLICATIONS AND PROPOSED FUNDING
Total Funds to be Alloca~ed: $1,130,000
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3/24/94 Technical
REQUEST CCN REC, Assistance
270,000 S
150,000 S
1,945 $
96.850 $
143,000 $
15,000 $
15,560 $
25,000 ' $
40,148 $
105,000 $
4,522 $
25,000 $
64,838 $
16,000 $
60,000 $
154,000 $
90,000 $
87,650 $
55,000 $
150,000 ' $
GICHF/Burns - Affordable Rental Units (Mixed Income) """""'" S
Neighborhood Centers of JC - Pheasant Ridge Neighborhood Center , , , $
Longfellow Neighborhood Association - Sidewalks """""""'" $
Goodwill Rehab Phase V """"."""""",',,.,"""" $
JC Health Department . Adult Day Program Facility """",""," $
DVIP . Children's Area Development .", , , , , , , , , , , , , , , , , , , , , , , , $
LIFE Skills - Housing Support Program """""""""""'" $
MYEP - 'We Deliver" Pastry Cart """""""""""""'" $
Independent Living ~ Accessibility/Education """""""" i ' , , , $
Aid to Human Service Agencies """"""""""""",,;, $
Systems Unlimited. Automatic Door Opener ",'" , , , , , , , , , , , , , . , $
GICHF . Whispering Meadows Landscaping "."""""""",' $
ICPHA . Landscaping for New Public Housing Units, , , , , , , , , , , , , , , , $
Elderly Services Agency . Small Repair Program , , , , , , . , , , , , , . , , , , $
Youth Homes. Exterior Rehab Waterfront Drive Property , , , , , , , , , , , , $
City. Housing Rehabilitation """""""""""""""'" $
City . Housing Rehabilitation - Program Income , , , , , , , , , " , , , , , , , , $
City. Mobile Home Replacement/Fire Safety , , , , , , , , , , , , , , , , , , , , , $
HACAP . Manufactured Housing Acquisition """""""""'" $
Hillcrest Family Services . Residential Treatment Facility ".""."" $
Institute for Social and Economic Development -
Microenterprise Development """""""""""""""" $ 27,534
Planning and Research , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,$ 15,000
General Administration """""""""""""""""'" $ 115.000
Contingency ,,' , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,$ 29.790
TOTAL """"""""""""""""""""":",,, $1,756,837
TOTAL EXPENDITURES (Project cost and Technical Assistance)
150,000
150,000
o
50,000
O.
15,000
15,560
15.750
o
105,000
0..
8,000
33,000
16,000
60,000
154,000
90,000
57,650
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$ 17,250
$ 15,000
$ 115,000
$ 54.790.
$1,122,000
$1,130,000
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.. This project to be funded out of the Housing Rehab Residential Accessibility program,
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COMMIT(EE ON COMMUNITY NEEDS
SIGN-IN SHEET
March 24. 1994
Joan VandenBerg
John Watson
. Graham Dameron
Charlie Eastham
Gillian Fox
Bill McCarty
Christy Barber
Lori Higgins
Ben O'Meara
Bruno Pigott
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