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HomeMy WebLinkAbout2002-07-02 Info Packet of 6/13 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY June 13, 2002 www.icgov.org I JUNE 19 WORK SESSION ITEM IP1 Agenda: June 19 Joint Meeting I MISCELLANEOUS ITEMS IP2 Meeting Schedule and Tentative Work Session Agendas IP3 Letter from Assistant City Manager to Jon Koebrick (MCC Iowa DBA Mediacom): Letter in Response to Mediacom IP4 Memorandum from Personnel Administrator to City Manager: Police Recruitment IP5 Memorandum from Parks and Recreation Director to City Manager: Court Hill Park Playground Accessibility IP6 Memorandum from Community and Economic Development Coordinator: Ribbon-Cutting for Information Kiosk IP7 Memorandum from Senior Building Inspector: Changes Contained in the 2000 Editions of the International Codes, and Local Amendments IP8 Letter from JCCOG Traffic Engineering Planner to Beverly Dunn: Request for a Blind Child Area Sign IP9 Letter from Dave Tingwald (Northside Neighborhood Association) to Hilary Sale (Neighborhood Housing Relations Task Force): Recommendations IP10 Memorandum from Police Officer Mebus to Police Chief: Monthly Activity Report IPll Iowa City Police Department P.A.U.L.A. Report - May 2002 IP12 Iowa City Police Department Use of Force Report- May 2002 Agenda: City Council Economic Development Committee, June 20, 2002 AGENDA Joint Meeting Johnson County Board of Supervisors City of Iowa City City of Coralville City of North Liberty Iowa City Community School Board Wednesday, June 19, 2002 North Liberty Community Center 4:00 PM Call to order. Welcome and introductions. 1. Discussion of Senior High Alternative Center program expansion and facility needs. 2. Iowa City Community Schools bond issue. 3. County budget. 3. Discussion of future funding of Johnson County Senior Center. 4. Update on proposed jail bond issue. Adjourn. ~ City Tentative Council Work Meeting Session ScheduleA,, ,~and June 13, 2002 CITY OF IOWA CITY ,-,uen,..as www.icgov.org l June 19 Wednesday 4:00p SPECIAL COUNCIL WORK SESSION North Liberty Community Center ·Joint Meeting: Cities of North Liberty and Coralville, JC Board of Supervisors, lC Community School District [July 1 Monday 6:30p COUNCIL WORK SESSION Emma J. Harvat Hall I July 2 Tuesday 7:00p FORMAL COUNCIL MEETING Emma J. Harvat Hall · Separate Agenda Posted I July 4 Thursday INDEPENDENCE DAY HOLIDAY - CITY OFFICES CLOSED I July 15 Monday 6:30p COUNCIL WORK SESSION Emma J. Hun/at Hall I July 16 Tuesday 7:00p FORMAL COUNCIL MEETING Emma J. Harvat Hall · Separate Agenda Posted [August 19 Monday 6:30p COUNCIL WORK SESSION Emma J. Harvat Hall [August 20 Tuesday 7:00p FORMAL COUNCIL MEETING Emma J. Harvat Hall · Separate Agenda Posted Meeting dates/limes subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation Writers' Safe Haven Opening of First Avenue Comprehensive Plan Update Age of Consent June 13, 2002 ~ Jon Koebrick, Director of Government Relations ~ C~t,~ Of~l~ 6300 Council St., N.E. Cedar Rapids, IA. 52402 Dear Jori: Thank you for your letter of April 26, 2002 responding to the questions and issues raised in my letter of March 22. I have some additional questions and comments on behalf of the City that will address point by point. 1. The issue of the decrease in the number of channels on the basic tier will be addressed in our analysis of Mediacom's 1240 rate filings and calculation of the maximum permitted rate. This is satisfactory to the City. 2. The matter of subscribers not being able to reach Mediacom by telephone is addressed in a separate letter to Mediacom regarding "Notice of Non-Compliance". Mediacom is not in compliance with the City's franchise agreement, Section XIII F, is also in violation of the FCC guidelines, and has 30 days from the date of that letter to come into compliance. The phone management data provided at the request of the City indicates that during the first quarter of 2002 Mediacom's 30 second phone response times were below the 90% required by the FCC. Mediacom's percentages were 52%, 39%, and 51% for January, February, and March, respectively. It should also be noted that these percentages do not include the number of phone callers who could not get through to Mediacom because of busy phone signals. The Cable TV Division received many complaints of this kind. We understand that Qwest was requested to do a busy phone signal study of the January through March, 2002 period, and that they are unable to do such studies for past telephone activities. You have requested such data going forward and we look forward to receiving it when it becomes available. 3. Concerns relating to the provision of notice to the City of changing the premium channels from the analog to the digital tier remain. City Code Section 12-4-16A requires the Grantee shall notify the City and subscribers in writing at least thirty (30) days prior to the implementation of any change in services offered, all rates and charges of any kind, or terms and conditions related thereto. City Code Section 12-4-16F provides that grantee may establish charges for its services not specified in subsection A; however all such charges, including but not limited to additional service, leased channel, discrete channel, and production rates shall be made public and 2 copies of the schedule of charges, as originally and thereafter modified, shall be filed with the City Clerk 30 days prior to the effective date of such charges. While some discussions between Mediacom, the City and the ICTC did occur, as indicated in Mediacom's response, anything less than written notice as specified in the Code is not, in the City's view, legally sufficient. Mediacom did not comply with the Code requirements under Sections 12-4-16 A and F of the City ordinance for notification to the City. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240 1826 · (319 356-5000 · FAX (319) 356-5009 Jon KoebricldMediacom June 10, 2002 Page 2 4. With respect to the issue of adequate notification being given to subscribers regarding the changing of premium channels from the analog tier to the digital tier, we observe the following: Although Mediacom did put an advertisement in the Press-Citizen on Dec. 13, 2001 that indicates a change in lineup as you state, this is not considered legally sufficient notice pursuant to Ordinance requirements. Also, it is not expressly clear that such a lineup change would require subscribers with premium channels to expect those channels to disappear on January 21, 2002 or thereabouts. Neither did it inform them that they would have to purchase or rent a digital converter to maintain that service nor that they would have to purchase or rent an additional digital converter for every television on which they watch those premium selections. These changes were brought about due to new policies started by Mediacom. The disappearance of premium channels from the analog tier, having to rent digital converters for premium channels, and having to rent additional converters for each TV for premium channels were the subject of many complaints the Cable TV Office received. These latter two areas, in terms of a change of policy, are not mentioned or clarified in any ad or the materials distributed by Mediacom. The change in price for the digital converters first appeared in a January 22, 2002 advertisement. Mediacom has indicated that contractors began removing premium channel filters on January 24, 2001 (This is assumed to be a typographical error, and should have been '2002'). However, the City Cable TV Office began receiving complaints about this matter on January 21, 2002, and some complainants referred to their service being cut off as early as January 16 or 17, 2002. Mediacom notes in its response that customers were individually notified of the relocation of premium channels by door-to-door sales, telemarketing and automated telephone messaging as premium channel filters were removed. After examining the telemarketing material you provided (your exhibit #9) we believe it is misleading in that it leads subscribers and others to think they must purchase the digital service when in fact they only need to rent a digital converter to maintain their premium channels. The City is also unable to determine from your response and exhibits how many customers were notified and when they received such notice. We do not consider the Dec. 13 and 31 Press-Citizen ads to be legally sufficient notice. All other materials, ads and brochures that Mediacom distributed were disseminated in January 2002, or later, and since the premium channel filters were pulled beginning no later than January 24th, 2002, we conclude that Mediacom did not comply with City Code Section 12- 4-16A for providing notice to subscribers. 5. The City appreciates Mediacom's response on providing rebates to consumers. Any complaints for non-receipt of a rebate will be forwarded to the Company. The City, like Mediacom, would like to ensure that all subscribers have received recompense for the services they have lost, whether for loss of premium channels or for service outages. To that end, the Iowa City Telecommunications Commission (ICTC) will address this issue further during their Triennial Review with a goal of ensuring that all who are due such a refund receive it. Jon KoebricldMediacom June 10, 2002 Page 3 6. The City may wish to send a representative to review the Company's outage logs pursuant to Ordinance Section 12-4-7 D and Franchise Section Xlll D. In addition, please provide a copy of the quarterly notice of the Company's rebate policy previously sent to subscribers, as required by Franchise Section XIII H. 7. The City received numerous complaints from subscribers that even after contacting Mediacom they were not able to receive cable repairs for days at a time and/or that they were not given any call prior to a repair person showing up. These customers clearly did not receive the "same day service" required under Section 12-4-7H of the Code, or the service in two-hour windows as required under Section XIII M. of the franchise agreement. In addition, a large number of complaints were from persons who simply could not get through to Mediacom or who were routed to a Mediacom office outside the local area and from whom they could not gain assistance. Some of these subscribers were without service for several days or more with no means of effectively requesting service from Mediacom. As we previously stated, some means of reimbursing these subscribers for the time they were without service should be provided. Please provide a computer based management data report regarding the time frames for repair response on a monthly basis since January. Also provide a description of Mediacom's current policy regarding calling subscribers prior to a service technician arriving for scheduled repair call. 8. With regard to complaints that subscribers' bills are not clear enough to understand, the ICTC, during the Triennial Review process, may be helpful with identifying specific problems and with exploring ways to solve such problems. 9. The City appreciates Mediacom's stated concerns regarding sales and telemarketing as related in your response. We would be interested in knowing if any employees were given discipline or remedial action for making misrepresentations during this time. It should be noted that in the scripts you provided, the consumer/subscriber is told that they must purchase a digital package in order to continue receiving a premium channel. In reality, only the rental of a digital converter is needed to receive a premium channel. Many subscriber complaints and much confusion have been generated because of this. With respect to Section 6, Exhibit 9, Tele-Marketing Materials, please advise when the "Forced Digital Scripts" were first used by Mediacom representatives in Iowa City. During what period of time were these "Forced Digital Scripts" used? Are they still being used? If not, please provide a copy of the script currently being utilized. The City is very concerned that subscribers may be under the misconception that they need to buy through a digital tier to receive a pay service and may have unnecessarily bought the digital tier based on the information received from Mediacom representatives. To ensure that all subscribers are aware of their option not to purchase a digital tier, the City requests that the Company prepare, for City approval, a written notice to subscribers indicating: that to purchase a pay service it is not necessary to buy a digital tier; that a pay service can be subscribed to with only the purchase of basic and the rental of a digital converter; and that anyone who purchased the digital tier under the misconception that it was required to receive a pay service may mention this to a customer service representative who will discontinue the digital service and provide the customer of a rebate for the digital service from the time activated. The City requests that Mediacom make this a priority and, thereby, reduce its exposure to rebates. After approval of the notice, the City requests that Mediacom send the notice first class to subscribers in a stand-alone format. Jon KoebrickJMediacom June 10, 2002 Page 4 10. Between December 13, 2001 and February 14, 2002 it appears that Mediacom distributed printed materials that changed repeatedly, causing a great deal of confusion for subscribers. Furthermore, violations of the kind cited in number 3, involving City Code Section 12-4-16A and 12-4-16F, appear to have occurred in that 30 days in which proper written notice of these changes was not given to the City or to all subscribers. The matter of channel realignment, changes in channel packages, premium packages, the timing of these events and the information and education related to these events is perhaps one of the most difficult to sort out: December 13, 2002 (Exhibit 4A) There were advertisements published in the Press-Citizen on December 13 and December 31, 2001. These advedisements contained no reference to Broadcast Basic, Family Cable, or any of the Digital packages that would appear in the January 22, 2002 advertisement. There is no reference made to Channel 98. There is a listing of rates for expanded and basic at $33.04, with basic at $13.35 and expanded at $19.69. The premium channels are listed in the digital tier (they are not noticeably pointed out); the digital packages are listed, that is to say, their names and make-up are ail the same as they had been previously, and there is no indication that these were soon to change. At that time premium channels were still on the analog tier. As of January 22, 2002, however, digital converters were required for subscribers to receive a premium channel. There were no listings in the December 13, 2001 or the December 31, 2001 ads of several of the upcoming changes. This did not appear until the January 22, 2002 ad. January 22, 2002 (Exhibit 4A) The January 22 ad contained the new listing of Broadcast Basic. There is no reference to Basic Cable. There is a listing for both Expanded Basic and Family cable in one section, but only a price for Family Cable, and new channels are added only under the Expanded Basic listing and none added to Family Cable. We now understand that Expanded Basic and Family Cable are one and the same, but in this ad there is no clear indication of that. There were many subscriber complaints about this, both in terms of their confusion and believing they were being misled. In this same January 22 ad all the new Digital packages are introduced, but there is no mention of any of the previous digital packages or explanation of them (bronze, silver, gold, platinum). The digital package tiers are first mentioned and priced in this ad, but no specifics are given as to which channels are in each tier. The indication that if a subscriber wants to watch more than one television that has a premium channel service on it, and that it will cost an additional $8 for each additional digital converter does not appear until the January 22 ad. Even in this ad, this was not clear, as it merely stated, "Additional Digital Converter & Remote...$8." This generated many complaints as well. Neither the December 13 or 31 ads nor the January 22 ad mentioned when the premium channels were going to be removed from the subscriber lineup. FOLLOWUP QUESTIONS: There is a PRICE INCREASE NOTIFICATION in the January 22, 2002 ad in the Expanded Basic/Family Cable tier from $33.04 to $36.95. When did subscribers begin to be charged the new higher rate? When did the new channel lineup, digital tier packages, and use of digital boxes and digital converters go into effect? Jon KoebricldMediacom June 10, 2002 Page 5 January 24, 27, 28, 29, 2002 The ad that ran on these dates did list a new Broadcast Basic and Family Cable listing at the top of the ad. Then at the lower section of the ad, where the channels are listed under captions, the channels are listed under "Basic Services" (with a keynote at the bottom of the page reading "Broadcast Basic"), and no channels are split out under Family Cable. Public Access Channel 98 is listed as a new channel (Channel 98 is the Educational Channel, Public Access is Channel 18, and it is not a new channel). In terms of digital packages, Digital Access, Digital Variety, Digital Premium Groups, Digital Pay-Per-View, and Digital Music are listed and do not have a full breakdown of channeis in each tier. Digital Access, Digital Choice, Digital Value, Digital Value Plus, Total Digital, Digital Variety, Digital Pay-Per- View, and Digital Music are the packages currently available. No prices for these packages are listed in this ad. February 14, 2002 This is Mediacom's brochure, which lists Basic Services (rather than breaking out Broadcast Services and Family Cable - there is no separate listing of Family Cable), lists Public Access as a new channel on Channel 98. There is a full breakdown of the digital package tiers names and their prices, but no specific listing of what channels are in each digital package tier. FOLLOWUP QUESTION: When was the mailer marked Rate Adjustment Mailer, Section 7, Exhibit 9 (currently has only January 2002 date on it) sent and received by subscribers? 11. Mediacom's use of the Weather Channel crawl to advertise its business office address and local telephone number is a good start. However, it appears more needs to be done because of the number of complaints received from subscribers who were unable to find Mediacom's local office address or telephone number, or were unaware of these. Mediacom could have elected to include a local origination channel of its own to be used in part for this purpose during channel realignment. Both City Channels have already started putting up Mediacom's office address and telephone number. The City proposes that the ICTC review this matter during the Triennial Review process. 12. The listing of "800" numbers in the telephone directories does not meet the requirements of a local telephone number with Section XIII (B) of the franchise agreement. The experiences of the last quarter are a very good example of why this is the case. Many subscribers complained when they dialed the 800 number, it was not the Iowa City office they reached and the representatives reached in Minneapolis, Des Moines, Nebraska, Davenport were unaware of what was happening in Iowa City. Many subscribers complained that they were put on hold for extended periods of time or were transferred to another number, which was also not in Iowa City. It will be critical that Mediacom's local address and telephone number be listed in all future telephone directory publications. This must be a local exchange number such as 351- 3984, not an "800" or "888" number, to comply with the franchise agreement. 13. Mediacom continues to work with TV Guide and HITS as well as with the City to correctly identify all local access channels on the digital TV Guide and the Channel 19 TV Guide. Your assistance is appreciated and hopefully the last remaining problem will be corrected soon, Jon Koebrick/Mediacom June 10, 2002 Page 6 14. Mediacom's Letter of Credit has now been filed with the City of Iowa City. This should be kept current in the future. 15. The City appreciates Mediacom's acknowledgements, concern for subscriber confidence and trust, and willingness to listen to and cooperate with the City. The City would appreciate Mediacom's response to the further inquiries herein. The ICTC will probably have additional suggestions and questions as the Triennial Review proceeds. The City is particularly interested in working together with Mediacom to ensure that what occurred over the last few months does not happen again, and to cooperate in helping to restore confidence and trust on the part of our citizen subscribers. To that end, we look forward to Mediacom working with the ICTC during the upcoming Triennial Review process. Dale E. Helling Assistant City Manager cc: City Council ICTC Drew Shaffer Andy Matthews mgr/asst/Itrs/mediacom6-10~)2 doc Mediaco - ) April 26, 2002 Sent l/ia Certified Mail - Return Receipt Requested Mr. Dale E. Helling Assistant City Manager City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 Dear Dale, Mediacom received your request for information dated March 22, 2002 regarding various issues related to the channel realignment of our Iowa City cable system. This correspondence will address the questions noted in your information request. Please note that the extensive nature of the request has required substantial research and compilation to provide an appropriate response. Mediacom recognizes that change in a cable system may be difficult for customers and that the broad changes in the Iowa City cable system over a relatively short period were not as smooth nor communicated as well as possible. As we have discussed in prior meetings, a series of unexpected events disrupted the planned timing and execution of the channel realignment to seriously impede our efforts for a smooth transition. Mediacom regrets all inconveniences created for our customers and the City through the recent changes. The City's language is italicized below and follows with the Mediacom response to provide a convenient comparison of the two letters. 1. The number of broadcast basic channels went from 24 channels to 22 channels. This will be noted in conjunction with a rate review when Mediacom submits their form 1240s in calculating the Maximum Permitted Rate. Mediacom Response: The City's observation of the change in the number of broadcast basic channels is correct and will be noted in the FCC form 1240 for calculation of the Maximum Permitted Rate. 2. Given the number of complaints from customers who were not able to reach Mediacom by phone during the period since January 15th, 2002, the City requests Mediacom's phone management data, as available, for the entire quarter of January i through March 31, 2002. The City also requests the cable company obtain a busy Mediacom Communications Corporation 6300 Council St. NE · Cedar Rapids, IA 52402 · 319-395-7801 Fax 319-393-7017 signal study from the phone company during the period January 1 to March 31, 2002, and that this be provided to the City. The City also requests the phone management data for the last quarter of 2001, ending on December 31, 2001 as well. Mediacom Response: The phone management data from January 1, 2002 through March 31, 2002 for the Iowa City phone center is attached as Exhibit 2. We have investigated obtaining a busy signal study from Qwest for the fourth quarter of 2001 and the first quarter of 2002. Qwest has informed us that a study cannot be performed on past telephone activity. We have requested a busy signal study going forward and have been working with Qwest to get this accomplished. We will provide the City with the results of the study upon completion. 3. There is concern that there was not adequate notification given to the City regarding the changing of premium channels from their placement on the analog tier to the digital tier. Please document notification that was given prior to such action and when the action of moving the premium channels was initiated. Mediacom Response: Randy Brown and I met with the Drew Shaffer and yourself on November 26, 2001 prior to the Cable Commission meeting held the same day and presented a preliminary channel line-up which clearly noted that the premium channels would be moving to the digital tier. We discussed the reasons for this change. The plans for the channel realignment and the headend collapse that included the transition of premium channels to the digital tier were also presented to the Cable Commission that evening. We subsequently received a letter from Andy Matthews dated November 27, 2001 regarding the City's concern about moving the Government access channel from 4 to 5 and a request for an additional Government access channel for Infovision. A response dated December 4, 2001 under my signature confirmed that Mediacom would retain Govemrnent access on channel 4 and would move TBS to channel 61 rather than channel 5 where HBO was and provide channel 5 as an Infovision government access channel. The channel realignment was planned for January 16 when the decision was made to designate channel 5 as Infovision access. A copy of the City's letter and my response with the channel lineup is enclosed as Exhibit 3. These events and correspondence establish a notice having been provided to the City on November 26, 2001 of the relocation of premium channels on the digital tier. Additional notice was provided to the City on January 18, 2002 of the channel realignment and premium relocation after unexpected events forced the channel realignment to be delayed until February 27, 2002. A copy of this letter is also attached in Exhibit 3. The relocation of premium channels to digital began with contractors removing premium channel filters on January 24, 2001. 4. There is concern that adequate notification was not given to subscribers regarding the changing of premium channels from their placement on the analog tier to the digital tier. Please document notification that was given prior to such action and when the action of moving the premium channels was initiated. Mediacom response: A notice was provided in the Iowa City Press Citizen on December 11, 2001 attached as Exhibit 4A. The channel lineup portion of the notice denotes different channels such as Infovision Access on channel 5 and CSPAN on channel 14 where HBO and Cinemax were located. The notice includes all the premium channels listed in the digital tier. A second notice was printed in the January 27, 2002 edition of the Press Citizen that specifically referenced the premium channels moving to Digital. The advertisement is attached as Exhibit 4 B. Customers were also individually notified of the relocation of premium channels by door to door sales, telemarketing and automated telephone messaging as premium channel filters were removed. 5. There have been complaints from subscribers that they have not been given credit for premium channel services that were billed and paid for but were moved from the analog tier to the digital tier during January and February. These primarily involved Encore, HBO, and Cinemax. Are these credits being given to all who are eligible? If so, how? If not, why not? Mediacom response: We believe these credits have been applied to all eligible customers. A billing report was generated to identify all customers with a premium billing code who did not have digital prior to the removal of premium channels from the analog lineup. All customers who had a premium service and digital received several screens of that premium channel on their digital prior to the channel realignment. This process allowed us to find all customers who needed the premium billing stopped because they did not have a Digital Converter Terminal on their account. All premium billing associated with analog carriage was stopped on January 18, 2002. The confusion and complaints regarding credits are a likely product of the date of their cycle billing and the mechanics of a pay in advance billing system. For ex,an~le, any customer with an analog premium service that was invoiced prior to January 18 would have been billed for the analog service. Customers would then have the perception that they paid for a service that was now unavailable. The credit could only be applied at their next billing that occurred after they had paid their bill and after the analog premium service became unavailable. We are confident that the credits were applied because of the automated identification process utilized through the billing system that greatly limited the possibilities for error. Mediacom remains willing to provide credits to customers in the event that any situations exist meriting additional credits. 6. There have been concerns expressed by subscribers that they would not have been given credit by Mediacom if they had not complained for the outages of service they experienced The City would like to ensure that all subscribers who experienced a loss of service for a period of 18 hours or more receive the required credit. Please state how many outages of 18 or more hours occurred during the aforementioned period of time and whether aH subscribers affected have been credited for such outages. Mediacom response: We are not aware of any outages of 18 hours or longer during the period of January, February and March 2002 that would have impacted 3 or more subscribers in a given area. Individual subscribers may have experienced an outage of 18 hours or longer and may not have been provided a credit if they did not contact our office. Credits have been applied to customers who contacted our office and reported their individual loss of service. 7. There have been complaints from subscribers that they were not able to receive cable repairs for days at a time and that they were not given any call prior to a repair person showing up. The Iowa City ordinance states in Section 12-4-7H, Service Response and Rebate, that the Grantee shall provide "same day service" response, seven (7) days a week for all complaints and requests for repairs or adjustments received prior to 2:00 p.m. each day. In no event shah the response time for calls received subsequent to 2:00 p.m. exceed twenty-four (24) hours. In Section XII1. M of the franchise agreement, Repair Calls, it states: "Franchisee shah offer subscribers repair service appointments in two hours windows. The Franchisee shah telephone the subscriber prior to arriving for a repair call." Please state whether Mediacom has remained in compliance with the stipulations stated above. If not, how many infractions occurred during the first quarter of 20027 Mediacom response: Mediacom performed same day service throughout the entire period and continues to comply with this requirement. Two hour service appointment windows were also maintained throughout this period. Calls were not made to all customers prior to a service call unless requested by the customer or if a technician schedule allowed for earlier than scheduled service calls. There is no way of calculating how many customers received a service call without a prior call. Please note that not all customers have telephones or answering machines to record calls and many service calls do not require entry to the home as signal and service checks are made at the ground block where possible or preferential for the customer. 8. There have been complaints that subscribers' bills are not clear enough to understand Does Mediacom intend to take any measures to make the statements clearer? Please describe. Mediacom response: A more specific description of the complaints is needed to address billing clarity. Please note that Cable Services Group, CSG, has been the billing vendor for Mediacom, AT&T Broadband and TCI in the Iowa City service area for more than five years. The subscriber bill format has not changed during the channel realignment period and has been in place for an extended time. Mediacom will investigate whether options are available with the billing vendor that could clear up any specific clarity issues the City may express. In fairness, it should be noted that pro rata credit application as required in the situation described in the response to question 5 above is inherently difficult to convey with absolute clarity for all customers in a recurring monthly billing process. 9. There have been complaints that subscribers have been given misleading information by telemarketers/sales people and/or customer service representatives regarding what they must purchase in order to receive certain premium channels, i.e. must purchase digital package to receive Cinemax, HBO, or Encore, when only a digital converter is necessary. In addition, some subscribers complained that they were promised "special deals", such as one half price off for six months in one case, for three months in another case, for a lower price in another case, etc., some then being billed for the full amount. What action has Mediacom taken to correct this confusion? Please supply the City with a copy of all materials used by your telemarketers, sales persons and customer service representatives to solicit subscribers from January 1 to March 31, 2002. Mediacom response: Mediacom has reduced the number of marketing offers in the Iowa City market to simplify the process for all telemarketers, door to door sales personnel and customer service representatives. In addition, the practices of all customer contact personnel were reviewed following complaints from the City and customers to correct offerings that may have been misunderstood and therefore subject to miscommunication to customers. The purposeful miscommunication to customers by door to door sales people, telemarketers or customer service representatives resulting in a discount offer being made to a customer without the discount being applied to the account is unacceptable to Mediacom. Discipline up to and including termination or cancellation of a contractual representation agreement will occur for this type of behavior. The materials used by telemarketers, sales persons and customer service representatives are attached in Exhibit 9. 10. There have been complaints from subscribers that the information sent out by Mediacom, including brochures, fliers and newspaper advertisements, has been confusing and misleading. These involve questions of what the names of new (packages) tiers represent compared to the existing (packages) tiers, what channels are in the new tiers compared to the existing tiers, the comparative pricing of these tiers, the misnaming of channels on some tiers, and the timing of when the channel realignment was to occur. Please supply one copy of all information distributed to subscribers and the public pertaining to all changes that have occurred to the Mediacom cable system in Iowa City since December 1, 2001. What efforts has Mediacom made, or will Mediacom make, to correct this confusion? Mediacom response: The materials attached in Exhibit 9 apply to this question. As noted in the response to question 9, Mediacom dramatically limited the number of different offers in the market to simplify and stabilize the situation. Through cooperation with the City, we provided frequently asked questions and answers that scrolled on the Government access channel to inform the public. We also communicated the issues that prevented completion of the channel realignment to the City in private meetings, electronic message communication with the Cable Division and at Broadband Telecommunication Commission meetings. Current phone volume levels and activity suggest that confusion has subsided as time has passed since the channel realignment and the simplification of marketing and promotional offers. Mediacom will consider recommendations of the City to correct any confusion that might remain with customers. Mediacom will exercise extreme caution in providing additional information that could potentially confuse customers. 11. The City's cable TV ordinance Section 12-4-32H. states the following: "Notice of complaint procedures: Grantee shall periodically and at various times of the day, present its business office address and publicly listed local telephone number by means of alpha-numeric display on a local origination channel." Please propose to the City how Mediacom will comply with this requirement. Mediacom response: Mediacom provides the business office address and publicly listed local telephone number on the locally originated Weather Channel crawl throughout each day. Mediacom proposes that Government access channels 4 or 5 would be good locations to communicate this information as well. The local origination channel was eliminated when channels were realigned. Iowa City Cable system bandwidth is now limited such that a channel would need to be removed or limited to part time carriage in order to provide space for a dedicated local origination channel. 12. The Cable Division has received complaints from subscribers that there is no local telephone number published in the local telephone directory for Mediacom. Upon checking the local telephone directories, the McLeod telephone directory does have Mediacom's local telephone number listed while the Qwest telephone directory has an "888" long distance number listed. This does not meet the requirements of the franchise agreement. How does Mediacom propose to comply? Mediacom response: Mediacom will have a local number listed in the next publication of the Qwest telephone directory. The "888"nnmber listed in the Qwest directory is a toll free number identical to an 800 number. The timing of publication of the Qwest directory and closing of the Mediacom acquisition of the cable system in 2001 are clearly relevant to inclusion of a different Mediacom phone number. The 2001-2002 Qwest publication close date was August 2001. The closing of the acquisition by Mediacom was July 17, 2001. The window for placing an advertisement in the Qwest book was therefore very limited. The local number remains listed under AT&T Cable Services in the Qwest phone book due to the timing of the sale. Mediacom respectfully disagrees that providing a local number in the McLeod directory and providing a toll free number of the "800" variety in the Qwest directory does not meet the requirement to have a "locally listed telephone number" in Section XIII (B) of the franchise agreement. Mediacom will have a locally listed telephone number in the McLeod and Qwest directories as new editions are printed~ 13. Several of the local channel listings on the digital TV Guide and on the Channel 19 TV Guide are still incorrect as of March 18, 2002. This includes, for the digital TV Guide: Channel 98, the local Educational Channel for the schools, which is now listed as "City"; Channel 4 which is listed as "To Be Announced" but should be "City Channel 4 "; Channel 5 which is listed as "To Be Announced" but should be "InfoVision"; Channel 10 which is listed as "Local Access" but shouM be the "Library Access" Channel; and Channel 18 which is listed as "To Be Announced" and should be "Public Access ". On Channel 19's TV Guide for the Broadcast and Family Cable tiers, Channel 5 is simply listed as Access TV and should be InfoVision and there is no listing for Channel 98. When will these corrections be made? Mediacom response: Considerable time and effort has been spent working with the City, TV Guide and HITS to accurately list the local access channels on both guides. As discussed with the City and the Broadband Telecommunication Commission, the identification of access channels is limited to a small number of default choices. TV Guide interactive has required a source ID to customize access channel identifications. For example, we have worked with PATV to acquire a Source ID that was determined on April 24 and corrected on the interactive guide on the same date. We will work with the City to acquire a source ID for Infovision to customize that channel identification and will identify the educational access listing in accordance with Drew's electronic message from April 16. The remaining corrections will be made as soon as possible within the processes established by TV Guide Interactive and HITS. 14. Mediacom 's Letter of Credit, required by ordinance, was never filed with the City of Iowa City. AT&T's Letter of Credit expired some time ago. Please file Mediacom's Letter of Credit as required by the City of lowa City ordinance. Mediacom response: The City should have received the Letter of Credit on March 27, 2002. A copy of the Letter of Credit is attached as Exhibit 14. Mediacom regrets that the City did not receive the Letter of Credit earlier. 15. The cable related problems outlined herein have caused constant and continuous hardships for City Cable TV staff during the period since January 15, 2002. First and foremost has been the time consumed in taking the huge volume of subscriber complaints. The amount of City staff time consumed dealing with the variety of cable related problems has been unprecedented While normal dealings with cable related complaints are expected, the number of complaints lodged in this approximately eight week period is more than what the Cable TV Office normally receives in any three year period This literally tied up the phone lines of the Cable TV offices and created an intolerable workload for the entire permanent cable staff for that period of time. A volume of complaints well above the norm continues to come in. We would like to see Mediacom take further measures to communicate complete and accurate information to local subscribers, and to move as quickly as possible to address all complaints from subscribers in an effort to restore some of the customer trust and confidence that has been lost in recent weeks. Mediacom response: Mediacom readily acknowledges that the channel realignment and transition of premium channels to digital only carriage was neither as smooth nor as well communicated as we hope for our customers. The original delay of the project coupled with the bankruptcy of ~Home necessitating the tmanticipated conversion of ~Home to Mediacom Online and the variety of promotional offers created dramatic phone volume increases and customer confusion. We sincerely regret all customer inconvenience and related City Cable TV hardships that have been endured. Fortunately, the telephone volume and corresponding answering response times have returned to near normal levels for the month of April. The customer complaints reported by Drew at the April 22nd Broadband Telecommunications Commission meeting for the preceding 30 days also subsided by more than eighty percent from 185 to 36 from March to April. We believe the phone volume and reduced customer complaints indicate greatly reduced confusion with customers. Despite these improvements, Mediacom is committed to initiating further measures to communicate complete and accurate information to local subscribers to restore customer trust and confidence. We believe the simplification of promotional offers and customer service representative training has reduced confusion. Mediacom proposes to work closely with City staff to identify areas of confusion and lowered customer trust. Mediacom proposes to further work with City staff to develop a customer education campaign to improve the specific items that have created confusion. Mediacom will also consider other suggestions or requests by the City to improve our relationship with the City and Customers. Please contact me directly at (319) 395-9699 extension 202 if you have questions or concerns regarding the responses or if I may be of further assistance. Sincerely, MEDIACOM Jon Koebrick Director of Government Relations Enclosures cc: Drew Shaffer Rick Tyler Rick Kames Randy Brown Charles King Bruce Gluckman Jim Carey Human Resources/Personnel Memo DATE: June 10, 2002 TO: Stephen J. Atkins, City Manager FROM: Sylvia A. Mejia, Personnel Administrator,.~_%/¢''~/ RE: Police Recruitment In response to a request from Councilmember Kanner you were recently provided information regarding the entry-level police officer recruitment. You have requested additional information regarding methods that might be used to expand the minority applicant pool for this position. As you are aware, the recruitment and testing process for the position of police officer is under the jurisdiction of the Civil Service Commission. The issue of recruitment of minority applicants has long been a concern of Civil Service Commissioners. We are very fortunate to have a group of commissioners with an understanding of personnel law and recruitment issues. Our commissioners include an attorney, a human resources professional from the university and a retired human resources professional with experience at the federal level. Current and past commissioners have provided potential recruitment resources and we have used these resources in our recruitment efforts. In an effort to recruit minority applicants for this position newspaper ads were run in Omaha, St. Louis, the Quad cities, Des Moines and Waterloo, all areas with a much larger minority population than Iowa City. Ads were also run in Iowa City and Cedar Rapids newspapers. We spent around $2,350 for newspaper advertising. In addition, we placed job announcements on two Internet employment recruitment sites at a cost of over $100. These web sites are specifically designed as recruitment resources and have the ability to reach a large number of potential applicants. We listed the job on the City of Iowa City website, the City automated job line and we sent information in the form of a press release to all sources on the City press release list. We also sent recruitment information and applications to the Placement Directors at 30 colleges and community colleges, many of which have programs in criminal justice. In the past we have contacted colleges and community colleges with criminal justice classes and offered to provide a speaker for classes who could talk to the students about the position of police officer and, at the same time, provide recruitment information to anyone interested in the position. The same offer was made to a wide variety of organizations and clubs with minority members. Unfortunately, rarely were we requested to come and speak to a group or a class. We always encourage minority members of the police department to help us idenify and encourage more minority applicants. This type of recruitment has the potential to be successful because it allows potential applicants to discuss the position directly with the officers. Having worked with the Civil Service Commission I know that they are very open to suggestions on recruitment resources. If anyone has ideas of how recruit more minorities I believe that the Commission would be interested in receiving that information. We want to attract minorit:~' applicants with a desire for a career in law enforcement and will look at any option presented to us. Obviously we must look at the most effective use of advertising dollars and staff time. Any suggestions received regarding recruitment resources will be reviewed and presented to the commission if appropriate. IP5 city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: City Manager FROM: Parks and Recreation Dh'ecto~ DATE: June 5, 2002 RE: Court Hill Park Playground Accessibility At the last meeting of the City Council, a question arose relative to the PIN grant awarded to the Friendship Neighborhood Association for playground equipment in Court Hill Park. Specifically, the question was whether or not this new playground equipment would meet accessibility requirements. While we have not been able to do so yet, we intend to meet with the neighborhood representative for this project to discuss accessibility issues and possibilities. City of Iowa City MEMORANDUM DATE: June 11, 2002 TO: City Council FROM: Steven Nasby, Community and Economic Development Coordin RE: Ribbon-cutting for Tnformation Kiosk The U.S. Department of Housing and Urban Development (HUD) will be hosting a ribbon-cutting ceremony at 11:30 a.m. on June 24, 2002. HUD has installed a consumer-oriented electronic kiosk in the Coral Ridge Shopping Center. These kiosks are located around the country in federal buildings, shopping malls, transportation centers, city halls, grocery stores and other easily accessible places. The kiosks offer services to help people get information about buying homes, locating affordable rental housing, getting job training or economic development assistance from HUD. Tnformation on the kiosks is from HUD's internet web page (www.hud.gov}. The Coral Ridge kiosk will contain information about local [owa City programs and projects funded through Community Development Block Grants, Public Housing, Section 8 Housing Choice and the HONE l'nvestment Partnerships Program. HUD has invited ]'owa City Nayor Lehman and Coralville Mayor Fauset, council members, and community housing officials to participate in the ribbon-cutting ceremony. Members of the public and the media are also encouraged to attend. CITY OF I0 WA CITY MEMORANDUM Date: June 12, 2002 To: City Council Members From: Tim Hennes, Senior Building Inspector Re: Changes Contained in the 2000 Editions of the International Codes, and Local Amendments Working in cooperation with the Iowa City Home Builders Association and Historic Preservation Commission and having their support of the proposed amendments, also having unanimous support of the Board of Appeals the 2000 edition of the Codes will be coming to you for your review and approval. Following is a list of notable changes made by local amendments to the codes and I have attached to this memorandum a list of major changes between the 1997 Uniform Building Code and the 2000 International Residential Code. 1. International Building Code (IBC) and International Residential Code (IRC) (Local Amendments) The majority of amendments of the IBC and IRC are for clarification of a code requirement or to reflect local practices that have evolved from previous building codes and their amendments. Following are notable new amendments: a. Amendment to Section 105.9 (2) requires a demolition permit for the removal of any portion of a building (i.e. porch, porch railing, decorative brackets and trim, dormers, chimneys, etc.) that is located in the Historic Preservation Overlay Zone or a Conservation District Overlay Zone, or is an Iowa City Historic Landmark. Comment: The purpose of this amendment is to ensure that building features that contribute to the historic character of landmark buildings and buildings in historic neighborhoods are preserved. b. Amendment to Section R326.1 to require single family dwellings, duplex, and town houses that are constructed with the use of public funds to be have the following accessibility features built into the structure: 1. Wood blocking installed in one first floor bathroom to ease the future installation of grab bars. 2. All first floor doors shall provide a minimum clear opening of thirty-two inches (32") when the door is open ninety (90) degrees. 3. Light and fan switches shall not be located higher than forty- eight inches (48") above the finish floor and electrical outlets shall not be located lower than fifteen inches (15") above the finish floor. 4. At least one building entrance shall be on an accessible route served by a ramp or a no-step entrance. The Building Official may waive this requirement based on the determination that strict compliance is financially or environmentally impractical. Comment: Amendment requires that universal design features be incorporated in structures that receive public funds to allow greater usability and visitability of the structure. 2. Uniform Plumbing Code There are no major changes to the Uniform Plumbing Code however the amendments do reflect the requirements of the State Health Departments amendments to the state plumbing code and this allows for better consistency throughout the state. 3. Amendment to City Code Chapter 5 Entitled "Building and Housing" by adding a new Article L Entitled "Licensing" to establish a procedure for licensing of all plumbers, electricians, fire alarm installers, fire sprinkler installers and fire sprinkler maintenance contractors. Comment: The amendment provides for two changes to the licensing procedure and requirements in the code. First, licensing of plumbers and electricians remains the same but the amendment provides a centralized location within the code specifying the requirements. Second, Licensing of fire alarm and sprinkler installers along with fire sprinkler maintenance contractors is a new requirement. The need for requiring the new licensing categories is to ensure a minimum level of accountability of the design and installation of fire alarm and sprinkler suppression systems. 4. Amendment to the City Code Chapter 5 Entitled "Building and Housing" by adding a new Article M Entitled "Appeals" to establish a uniform procedure for appeals of the building, plumbing, electrical, mechanical, and fire code. Comment: Adding the new article provides a centralized location and uniform procedure for appeals to the codes. Presently appeals procedures are in the respective codes and procedures for the appeals differ from code to code. cc: Doug Boothroy, Director, Housing and Inspection Services Bernie Osvald, Building Inspector Sue Dulek, Assistant City Attorney Andy Rocca, Chief, Fire Department Board of Appeals Kevin Hochstedler, President, Home Builders Association of Iowa City CHANGES FROM THE 1997 UNIFORM BUIDING CODE (UBC) AND THE 2000 INTERNATION RESIDENTIAL CODE(IRC). 2000 IRC 1997 UBC 1. Artificial light allowed in all rooms Artificial light only allowed in kitchens 2. Minimum one habitable room size = 150sf Minimum one habitable room size = 120sf. 3. Kitchen = 50sf minimum size Kitchen not regulated 4. 7'-0" minimum habitable headroom 7'-6" minimum habitable headroom 5. garage separation = ½' standard gypsum wall Materials required on garage side for board one hour fire resistive construction. 6. 5.0sf minimum egress window at grade 5.7sf required for all egress windows 7. Handrail cross section = 2-5/8" max. Handrail cross section = 2-1/4 max. 8.7-3/4" max. rise - 10" min. tread on stairs 8" max. r/se 9" min. tread on stairs 9. Spiral stairs permitted as an exit Spiral stairs serving only 400sf as an exit 10. Stair guardrails shall not be climbable Climbability is not regulated 11. Duplex = lhour fire resistive construction Duplex = 1 hour fire resistive to the underside of roof sheathing, to attic and draft stop in the attic 12. Ventilation and access req'd for all Ventilation and access req'd only for crawlspaces crawlspaces with wood 13. Double top plate splices = 24 inches Double top plate splices -- 48 inches 14. Fireblocking = ½" gypsum wall board Gypsum wall board thickness not specified 15.16" high fiberglass = acceptable fireblock Fiberglass quantity not regulated 16. Roof ventilation mandated Roof ventilation only when required by Building Official. June 11, 2002 ~i~ iC~~ (~[~ Of' Beverly Dunn 258 Westside Drive Iowa City, IA 52246 Re: Your request for a Blind Child Area sign Dear Beverly: As you requested, this letter is to inform you as to why the City of Iowa City does not support installing Blind Child Area signs. The Blind Child Area sign is not an approved sign in the Manual on Uniform Traffic Control Devices, and the Manual strongly discourages the use of Blind Child Area signs. There is no evidence that these signs protect sight-impaired children, nor does the sign describe to motorists where the child might be. We feel the Blind Child Area sign provides both children and parents with a false sense of security. Parents and children believe the signs provide an added degree of protection for children. In fact, motorists pay little attention to these signs. The City of Iowa City does not support putting up traffic signs unless we feel they will be effective, and we do not feel the Blind Child Area sign is effective. Please feel free to contact me with any questions at 356-5254. Sincerely, Beth Pfohl JCCOG Traffic Engineering Planner cc: City Manager City Council Director of Public Works Director of Planning and Community Development JCCOG Director City Engineer Streets Superintendent 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240 1826 · (3191 356-5000 * FAX (3191 356-5009 June 5, 2002 Hilary Sale, Chairperson Neighborhood Relations Task Force Civic Center 410 E. Washington St. lowa City, IA 52240 Dear Ms. Sale: On behalf of the members of our neighborhood association, 1 am writing to express our thanks for the work of the task force, our support for your efforts in general, and our particular support for a few of your recommendations, specifically (using the numbering of your recommendations following your public hearing and revisions): · Recommendations 3 and 21: We support the idea that existing city ordinances be enforced more rigorously, and that Police and Housing Inspection be supported and encouraged to "cite and fine more frequently," to "use warnings less frequently," and to issue citations for "disorderly" houses when they meet the definition in the Iowa code, and other aspects of the recommendation. Opponents of the recommendations of your task force have argued that current ordinances are sufficient; we agree that this is true with respect to certain city problems, if ordinances are shown to "have teeth." · Recommendations 9 and 12: We support the idea that the city should promulgate a packet of information for landlords and property managers; while many landlords and property managers are well informed, others simply do not know of laws and ordinances that govern their operation. Further, we support the recommendation that the rental permit process should be altered to create a mandator~ lease addendum containing, among other things, acknowledgement by landlord and tenant of the legal occupancy of rental units. We find over-occupancy of rental units to be a major cause of the problems which underlie our neighborhood's grievances. · Recommendation 2: We support development of the concept of residential permit parking, and our members have an interest in the Northside being part ora pilot program, should city council choose to pursue this option. Please do not construe our expression of support for these few recommendations as exclusive; while we have chosen to emphasize our support for the recommendations that most directly would benefit our neighborhood, our members support other recommendations as well. We support the aspirations of other neighborhoods for safety, tranquility, and a good quality of life, and we urge you to pursue adoption of your recommendations in these other areas. Please know that you have our support for your continued work to find solutions to the problems of our city's many neighborhoods.  ad~_ely, · ,q . Dave Tingwald Coordinator, Committee, Northside Neighborhood Association cc: City Manager/~ City CouncSl/ To: Chief Winkelhake From: Officer R. A. Mebus Ref: Monthly Activity Report Date: May 2002 Copy: Captain Widmer During the period covered by this report, _8 different officers spent a total of 7.75 hours participating in 9 community events and had contacted nearly 257 persons. Listed is an overview of the different events. DATE OFFICER Contacts Length Activity 05-01-02 Hartman 65 2.0 PiBetta Phi - Alcohol 05-06-02 Moore 20 .5 Pre School- bike safety, etc 05-07-02 Schwindt 15 1.0 Cub Scout Tour - ICPD 05-14-02 Mebus 30 1.5 Hospice- Safetylssues-Night 05-15-02 Prestegard 12 .5 PreSchool- bike safety, stranger danger, etc 05-23-02 Fortmann 45 1.0 Lemme ADP- Bike Safety 05-23-02 Gist 45 1.0 " " " - K9 05-30-02 Wyss 25 .75 Driver Ed Presentation During the Month of May 2002 there were 11 different officers visiting 13 different schools for a total of 41 visits and 45.75 hours. Iowa City Police Department P.A.U.L.A. Report-- May 2002 (PA ULA = Possession of Alcohol Under the Legal Age) Monthl Totals Year-to-Date Totals PAULA per Visit Business Name visits arrests visits arrests (year-to-date) Adagio Airliner 4 16 11 0.688 Alley Cat 5 3 11 5 0.455 American Legion Aoeshe Restaurant Atlas World Grill 5 10 0.000 Baldy's Wraps Bob's Your Uncle Bo-James 8 14 31 49 1.581 Brewery Brothers Bar & Grill 16 6 60 13 0.217 Brown Bottle Buffalo Wild Wings GrilJ & B-~ '1 6 0.°00 Carlos O'Kelly's College St Billiards Club 10 4 28 5 0.179 Colonial Bowling Lanes 9 0.000 Cottage Bakery & Caf6 Dave's Fox Head Tavern Deadwood Tavern 4 0.000 Devotay ~ Diamond Dave's (Old Capitol) 1 5 1 0.200 Diamond Dave's (Sycamore) Dublin Underground 1 3 0.000 Duds 'N Suds Eagle's Lodge Elks Country Club El Ranchero 1 2 2,000 Et Cetera i2 3 40 7 0.175 Fieldhouse Restaurant & Bar 10 14 40 48 1,200 First Avenue Club 4 0,000 Fi~patrick's 2 2 0,000 Gabe's 3 1 0,333 George's Buffet Givanni's Godfather's Pizza Green Room 1 ' 0.000 Gringos Mexican Bar & Grill Grizzly's South Side 1 5 0.000 Ground Round Restaurant Hanrahan's Happy Joe's Pizza Highlander Hilltop Tavern 1 1 0.000 India Caf~ Joe's Place [ 3 0,000 Kitty Hawk 3 0.000 La Casa Lark Restaurant ~ Linn Street Cafb Lou Henri Malone's 14 8 56 72 1 ~286 Martinis 15 3 59 14 0.237 Masala Memories 1 0.000 Micky's 4 6 0.000 Mike's Tap Mill Restaurant 1 0.000 Mondo's (Downtown) 7 7 0.000 Moose Lodge ~ Morgan's Bar & Grill (Sheraton) 10 1 60 8 0.133 Motley Cow Caf~ Mumm's Saloon & Eatery 6 28 0.000 Okoboji Griil One-Eyed Jake's 12 5 40 42 1.050 One Twenty Six Outer Limits i 1 0.000 Pagliai's Pizza Panchero's (Clinton St) Panchero's (Riverside Dr) Parthenon Pizza Hut Plamor Lanes 1 1 1.000 Press Box 1 12 0.000 Q Bar 2 16 8 0.500 Quinton's Bar & Deli 7 11 2 0.182 R T Grunts 4 2 0.500 Sam's Pizza Sanctuary Restaurant & Pub Serendipity Laundry Cafb Shakespeare's 1 2 i 0.000 Sports Column 18 27 67 I 106 1.582 Summit Restaurant & Bar 16 5 65 i 45 0.692 Sushi Po Po T.G.I. Friday's Thai Flavors Thai Spice Tokyo Ichiban Union Bar 21 25 79 108 1.367 VFW Post Vine Tavern Vito's 18 18 79 87 1.101 Wig & Pen Pizza Pub Yen Ching Restaurant Zio Johno's Spa(}hetti House Totals: 229 136 881 637 0.723 Other PAULA at non-business locations: 40 111 PAULA Totals: 176 748 current month yeer-to-da~e IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT May 2002 OFFICER DATE CASE # INCIDENT FORCE USED 59 5-1-02 2-3861 Disorderly Conduct Officer observed subject breaking dishes in the parking lot ora church. Subject was placed under arrest and resisted handcuffmg. Officer used hands on techniques to effect the arrest. 42 5-4-02 2-4000 Fight Subject taken into custody and resisted handcuffing. Officers used hands on techniques and took subject to the ground to gain control. 58 5-5-02 2-4043 Bar Check Subject was placed under arrest and began to physically resist the officer. Officer used hands on control until subject calmed down. 58,32 5-7-02 2-4109 Stabbing Officers located suspects in a vehicle and ordered them out with drawn sidearms. Upon area being safe, officers secured their weapons. Officer used hands on technique to take control of suspect and place under arrest. 32 5-8-02 2-4142 Disorderly House Subject was taken into custody and refused to submit to handcuffmg. Officers used hands on controls to effect the arrest. 17,55 5-10-02 2-4249 Arrest Subject was placed under arrest and refused to submit to handcuffing. Officers used hands on controls to effect the arrest. 52 5-13-02 2-4354 Arrest Subject was taken into custody and began fighting with the officer. Subject was exposed to chemical agent. 12,43 5-14-02 2-4385 OWI Arrest Officer received a report ora vehicle being driven on the sidewalk. Vehicle and driver found stuck offthe roadway between a fence and pole. Driver would not exit the vehicle when ordered and was physically removed and handcuffed. Subject later became combative at the police department and was exposed to chemical agent. OFFICER DATE CASE # INCIDENT FORCE USED 38 5-14-02 2-4395 Armed Subject Officer dispatched for a report ora subject with a knife. Officer located subject chasing another individual with a large stick. Officer intervened and repeated verbal commands to drop to the ground, officer used hands on controls to direct subject to the ground for handcuf£mg. 22 5-15-02 2-4410 Armed Subject Officer responded to the area after receiving a complaint ora man with a gun. Officer encountered subject and approached with sidearm drawn. Once situation secure, officer reholstered. 19.60 5-19-02 2-4577 Fight Subject was placed under arrest and refused to be handcuffed. Officers used physical force to effect handcuffing. Subject resisted officer's attempt to place in squad car and was exposed to chemical agent to gain compliance. 22,84 5-22-02 2-4698 Assault Juvenile had assaulted teacher at school and left the building. Officers located the juvenile and she attempted to run from the area. Officers caught subject and she began to resist. Officer used hands on techniques to control juvenile. 58 5-26-02 2-4830 Armed Subject Officers received report of a subject with a gun. Suspect located and would not comply with verbal commands or cooperate with investigation. Suspect was taken into custody and resisted. Officers used hands on controls to effect the arrest. 58 5-29-02 2-4922 Welfare Check Subject was threatening to jump off the Benton St. bridge into the water. Officer pulled subject from the railing and took to the ground for control and handcuffing. 27 5-29-02 2-4944 Animal Sick Raccoon dispatched by officer with sidearm. 37,11 5-31-02 2-4999 Armed subject Suspect matched the description of a subject who had threatened others moments earlier with a knife. Officers confronted subject with sidearms drawn. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library MARIAN KARR (~') AGENDA City of Iowa City City Council Economic Development Committee Thursday, June 20, 2002 9:30 a.m. Lobby Conference Room Civic Center 1. Call to Order 2. Approval of Minutes (May 16, 2002) 3. Discussion -- Alternative Senior High School 4. Discussion -- Economic Development Funding for United Action for Youth 5. Outreach and Survey of Interest -- Displaced Businesses 6. Discussion -- HCDC Representation for CDBG Economic Development Applications 7. Marketing of Economic Development Financial Assistance Programs -- Update 8. Business Outreach Program -- Major Employer Visits Schedules 9. Other Business 10. Adjournment MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE THURSDAY, May 16, 2002 - 10:30 AM CIVIC CENTER LOBBY CONFERENCE ROOM Members Present: Ernie Lehman, Dee Vanderhoef and Ross Wilburn Members Absent: None Staff Present: Steve Atkins, Steve Nasby and Karin Franklin City Council Members Present: None Others Present: Dan Smith and Steve Kanner Call to Order Ernie Lehman called the meeting to order at 10:39 AM Approval of Minutes of January 17, 2002 and March 3, 2002 MOTION: Dee Vanderhoef moved that the minutes for the January 17 and March 3 meetings be approved as submitted. Ross Wilburn seconded the motion. Motion passed 3-0. Report on Chanqes in Staff and Economic Development Duties Karin Franklin updated the committee on staff changes. Economic Development has been paired with Community Development because it was apparent to Franklin that there was some capacity in Community Development Division in terms of work program, as well as in terms of abilities and interests that went well with the goals of Economic Development. There are many similarities in the skills needed to work in either division. All of the "hard" economic development: business development, financial assistance work has been combined with Community Development into the new Community and Economic Development Division; Steve Nasby is the Community and Economic Development Coordinator. Some of the other functions that David Schoon was a part of, such as the downtown events, dealing with the banners, the kiosks, etc. will either be delegated to the groups that are planning these functions or to the City Manager's office. Steve Nasby, as necessary, will deal with issues such as a self- supporting municipal improvement district. Dale Helling will attend the DTA meetings, as he always has. The budget line has been kept open for a year for an Associate Planner in Economic Development to see how this works out; it depends a lot on demand. Franklin's expectations are that Nasby will aggressively publicize the programs and create considerable demand. Steve Nasby will work on the "hard' economic items like TIFs, urban renewal, etc. Right now, he is responding to some requests from ICAD for some information about business locations. Ernie Lehman commented that he felt it was to the City's advantage to have City Staff at Irving Weber Day in terms of public relations. He encouraged the staff to volunteer for these events in the future. Franklin assured him that staff, such as Barb Coffey, would continue to be involved, but it will fall under Parks and Recreation. Lehman agreed that these events should be sponsored locally and have staff volunteers to add to the events. Discussion of Further Marketing of Economic Development Assistance Proqrams Emie Lehman reported that he took the brochure to the Chamber Leadership meeting last Friday and passed it out. Nasby added that the brochure was passed out at the bi-weekly Chamber Luncheon yesterday. Overall, the brochure has been well received and is very informative. Nasby is looking at how to use the brochure as a tool to bring businesses to Iowa City. He will begin by targeting prospects and market through the Chamber and ICAD to market to existing businesses. He asked the members for suggestions on how to proceed. Wilburn countered, asking Nasby what ideas he has to pursue, recruit and educate business about iowa City's economic tools that are available. Nasby answered that it all depends on how progressive the City wants to get and whether they want to work with ICAD, to target cedain industries and groups, target subsidiaries of current major employers, etc. Up to this point, the City has not taken a very aggressive role in these matters. Vanderhoef, concerned that there was some overlap in duties, asked how ICAD fit into this plan so those things are not double-done or done at cross- Iowa City Economic Development Committee May 16, 2002 Page 2 purposes. Franklin said that historically, ICAD was the primary entity for recruiting businesses to come to Iowa City. The Chamber of Commerce was historically, the entity that nurtured existing businesses, with the City in a responsive role. There has been a shift in duties because of the formation of this new committee, by the creation of the three funds: the general operations fund, the capital fund, and by the CDBG pool. There needs to be some thought put into what to do with the operating fund and the CDBG fund, which will be available July 1. One option is to hand out brochures, then sit, and wait for the businesses to come to the City or to take some steps to be more assertive. Franklin asked the committee what sort of posture they wanted to take and how involved they want to be. Lehman stated that he felt that the CDBG funding is something that should be aggressively pursued because Iow- and moderate-income businesses may not know that these funds are available to them. He expressed more confidence in ICAD now, than two years ago. Lehman noted that they are now much more aggressive. Franklin pointed out that bigger programs like tax abatement and TIF are better suited to dealing with outside, established businesses, and that the operating funds are better suited to nuduring new businesses. Franklin alerted the members that the Historic Preservation Commission would be approaching them about a potential facade renovation program for downtown businesses if and when they bring forward a proposal for designating the downtown area as a historic district. Lehman asked whether there were federal grants or loans available for such a project. Franklin affirmed that there were, but that then the Historic Preservation Commission would have to closely follow the Secretary of the Interior's guidelines, whereas local funds have more flexibility. Nasby suggested working with groups tike ISCD and the Small Business Development Center to market Iowa City. Nasby was asked by the committee to pursue CDBG applications. Franklin asked how the committee wanted to market the operating fund ($300,000-500,000), whether they wanted to do one big project or several smaller ones. Capital funds are $700,00 a year, less the money allocated to Mormon Trek Blvd. Project (won't have $700,000 again until 2005). Lehman said that he was confused, because he thought that the portion of the fund not allocated to Mormon Trek would be available to the general fund for allocation for Economic Development projects. Nasby clarified that there were three allocations: CDBG, operational and a capital fund. Wilburn said that in regards to the major employer visits that the committee should find out what the businesses' future wants and needs are. He suggested going over hardcopy records made by Schoon and then target any businesses that indicated a desire to expand. Lehman confirmed that Raso is aware of the operating funds, even though the committee has never used it (Franklin thought they might have done it last year for fiscal year '02, but nothing has been expended from it). Lehman commented that there is no need to spend the money if a project is not identified. Vanderhoef suggested a short piece in the Chamber newsletter on operations funds that are available. Lehman asked if a prior idea (sending notices to banks, credit unions, the University School of Business, lending institutions, commercial realtors, etc.) was acted upon. Vanderhoef said that staff was going to put together a meeting with some University representatives, but this has not yet materialized. She indicated that this was because it was desired to have all three members present at such a meeting. Vanderhoef asked how the committee could assist ICAD on their bigger projects. She expressed that it is important to have a City staff person and/or Councilperson there in certain stages. This will make businesses more comfortable in coming to the City for assistance and support. Franklin agreed, but said that a lot of the time, ICAD is just working with brokers and not the company members themselves. Lehman added that if there is anything that the committee can do to help, just call them. Vanderhoef suggested that it be made policy that whenever there is a direct meeting with the company members, that a staff or Councilperson be there. Franklin noted that 9:30AM on May 29, there is a meeting with a prospect; Nasby believes that it is with the decision-maker. Franklin said that she will get more information, and if the decision-maker is present, she will try to have one of the committee members there, as well. Vanderhoef asked a question regarding prospective businesses' confidentiality and open meetings laws. Lehman stated that all information given in the committee meetings is public. Franklin noted that the only other way to communicate with the members is individually, also the same memo cannot be sent to more than one member. Franklin indicated that on issues where a business is concerned about confidentiality, Iowa City Economic Development Committee May 16, 2002 Page 3 all of the communications would be individual and verbal. Lehman said that not respecting their confidentiality would be counterproductive. Vanderhoef brought to the group's attention an Iowa Press Citizen article with the headline, "Iowa City #1". She suggested that this quote be added to the updated brochure be added to the web site. Nasby noted that consultants have told them that it is important to include what other employers think of the City and to not overload on aerial photos and maps. Update on Chamber of Commerce's Iowa City Luncheons Vanderhoef noted that she has been to all but one of these luncheons (she was in Ames for a meeting). Dan Smith has also been to a few, but not integrally involved. Lehman noted that it is a good group of folks that attend these luncheons. He said that he did not sense a particular goal in attending the meetings, other than to stay informed. Franklin added that the goal was to create a venue for Iowa City businesses to get together in an informal way and talk about things that are of concern to Iowa City and to have resources there to answer questions. Lehman commented that he felt that it was a great idea. Vanderhoef said that she has heard conversations on the comp plan and how it is proceeding, and what they see as barriers for large apartment building complexes; she said that they looked at all the TIF districts, they looked at the brochure and received Nasby's new business card. The luncheons are held at a different place every time, which encourages businesses to come when the meeting place is nearby. Nasby will be in attendance at all of the luncheons. Franklin noted that she spoke with Steve Atkins about not having too many staff people. Business Outreach Pro.qram---Maior Employer Visits Nasby noted that Schoon left him a file, and since the April meeting was cancelled, he was under the impression that the committee members had made visits and had reports to share. Lehman said that he has not had a visit in the last two months; Vanderhoef and Wilburn said likewise. Nasby said that he did not believe that all of the major employer visits had been done. Lehman suggested that the meetings be scheduled individually. Franklin commented that it was the original goal to have the list done by July 1. Nasby said that he will go back to the list and will contact the members regarding visits. Qther Business Discuss the Committee's Regular Meeting Date and Time: Nasby asked whether the group wanted to keep the third Thursday meeting schedule. It was agreed that the committee would keep the same schedule. The next meeting will be on June 20 at 9:30AM. Nasby shared a site plan for the Alpla Manufacturing Company with the committee. This is an Austrian company that makes plastic bottles, and will be supplying them to P & G. He commented that this is hopefully the final site plan and that they will be getting a building permit in the very near future. In the next week or two, the company wants to have a major press conference, probably with a ceremonial groundbreaking. ICAD is interested in having Council members be a part of this. Alpla is considering applying for tax abatement and also for the partial industrial tax exemption. It is a complex situation and ICAD is working with them on this. A special meeting possibility was mentioned. Lehman said that he saw a piece on TV about a new Proctor and Gamble project. He said that they were looking at West Branch, North Liberty and Iowa City. He asked whether the committee should proceed with this. Franklin said that this was what the May 29 meeting is about. Nasby noted that ICAD did a wage study for the Iowa City area and if anyone is interested, he has a copy. Vanderhoef mentioned a workforce development commuter survey. The last one was done in 1990, and she believes this should be a priority for the chambers and ICAD. The survey would entail what kind of jobs draw and how far workers are willing to commute; it would take in the six-county area. She does not know who is going to do it; it is just being thrown around right now. However, she said that she believed that this would be something good to spend operational funds on if they needed it. Lehman said that a Iowa City Economic Development Committee May 16, 2002 Page 4 similar study was done in the mid-90's and was aimed at the viability of a railroad, where a lot of money was spent verifying what they already knew. Franklin assured him that this new study would be of great use. Adjournment As there was no other business, the meeting was adjourned at 11:28AM ***NEXT MEETING DATE: JUNE 20 AT 9:30AM*** IOWA TODAY "" www.gazetteonllne,com L O C A L · R E G I O N A L I.C. boa.rd questions alternat,ve schOol plan By Zack Kucharski and Fifth Street Jn Coralville. 'me Gazette ~ member Pete Wa]t~ce IOWA CITY -- Iowa City said the alternative school school board members said last must have its own identity. night that district officials must review carefully whether "It has to be clear this is a a partnership with Coralville school, not an office building for an alternative high school with a school in it like we have and will provide the best edu- now," he said~ cational facili(7 possible. Board members also want The facility also would house district officials to work closely social services, with a committee that has Board members had con- spent mom than a year review- ceres about the facility, such as lng what an expanded altema- how much the disl~ict will pay, rive program would require. whether the district wlwtl own the property and who will Iowa City schools Superin- manage the building, tendent Laue Plugge said the As the process continues and paxtnership shows promise and cost estimates and designs are Gazette map that the facility would need to serve as a school first "This is formulated, the partnership thinking outside the box. We must be fiscally and education- from a capacity of 64 students will get mom value for our ally ideal, board members said. to about 2,50, and as Coralville dollar with a partnership," "We wouldn't have City High is looking for space to expand Plugge said. in a building that we're leas- several city programs. Lug," said board President Lau- Coralville likely will want ren Reece. "I think owning the The two groUPs say they significant input into the fa- land and the building is essen- have similar needs for class- cade of the facility in the city's rial." rooms, day-care facilities and downtown, he said. Plugge will The possible partnership social service office space. They handle the planning stages comes as the dis~ict tries to are interested in building at with Coralville city staff and expand its alternative pmgrmn the intersection of 12th Avenue develop a concept plan: Iowa City ]District w ts building foremost to be school By Courtney Greve builtona3V~-acresiteonthe Plugge said the parm~r- Iowa City Press-Citizen comer of 12th Avenue and ship is ideal because of the - . fifth Street. _33~e :City of proximity to the Coralville If the Iowa City SchoOl ~gv/ns~land. ' Public Library, the Coralville District partnem with the : ~ membe~ Matt RecreationDepaxtment, S.T. City of Coralville for a new Goodlaxsoh asked how MOrlison Park and Alternative High School, much of the building Would Northwest Junior ~ School Board members be set aside for the school. The fadh'ty will include want to make sure the build- Superintendent Lane day care, a TV production ingisaprimarllyaschool. Plugge said he 'will put the studio, soci~lselvicesoffices, "We clearly need this to needs of the school at the meeting rooms, classroom be a school first, and then it forefront of any ~on and performance space~ has these ancillary facilities with Coralville city offidals. The facility also will maxi- "-board mem- District~ officials have esfi- mize ~fle use of building paid mat6d: they -WOuld need for by taxes, hesaid. President' Lauren:~e= :2~/0~feet ' ~ ~ ~Youql get plenty ofbang said she thinks it's critical -The -~ School:: Board for the public buck," he said. that the school district ow~s approved spending about Board members said they the land and the buildirg. $3.4 million to ex~uand the want the school has ils own 'We wouldn't have City alternative high school to identi~ Plug, ge said people High in a building we were serve about 200 students in currently asscciate the school leasing," she said. Februaiy as part of its $38:7 with the central administm- The proposed 40,000 million bond referendum for fion building because there is square foot facility will be school improvements, no indication of a school .lune 10~ 2002 RE: [ndustrial Park Property Owners -[owa City Opportunities As plans move ahead for the redevelopment of the Coralville Industrial Park area several property owners have contacted the City of Iowa City with an interest in reinvesting in industrial properties, iowa City developers and real estate professionals have industrial, commercial and office properties available. To help us determine the level of interest and define what assistance may be needed we have enclosed a very brief survey form. if you are interested in working with the City of iowa City Economic Development Office please complete the form and return it to our office in the return envelope. If you have any questions or would like to discuss the economic development opportunities in Iowa City please contact me at 356-5248 or via e-mail at Steven- Nasby@iowa-city.org. We look forward to hearing from you. Sincerely, Steven Nasby Community and Economic Development Coordinator Enclosure 410 EAST WASHINGTON STREET . IOWA CITY. IOWA 52240 1826 ' (31g) 356 5000 , FAX (3191 356-5009 CITY OF IOWA CITY INFORMATION RE( UEST FORM P/ease/nd/cate your response for each app/icab/e sect/on. Pro/~ertv Tv~e(s) Industrial Commercial\Office Retail Other A==roximate Size of Property Acres Square Feet Inve~ment Type Own Lease Location Preference(s) Downtown East Towa City West Iowa City Other Please contact me to discuss relocation or investment opportunities in the City of Iowa City Yes No Thank you for your interest in the City of Iowa City. We have provided a self-addressed, stamped envelope to return the form to the City of Iowa City. If you have any questions or would like information on financial incentives available in Iowa City, please contact Steve Nasby, Community and Economic Development Coordinator at 319-356-5248 or via e-mail at Steven-Nasby@iowa-city.org. We look forward to hearing from you. Community & Economic Development, City of Iowa City, 410 E. Washington St., Iowa City, IA 52240 W. IEATHER C~. W~rDN~$DAY JUNE ~.; 2°°2 TODAY 79 iOWA CITY, IOWA Plastics maker building I-C. plant Factory-~ '~lJ~anneu for the P~t a-~ ~ ~ p~ N~ ~ ~a~ ~t, ~, ~t~o~ ~1 Ind~l Pa~ BDI Indus~ P~k; ~ ~ ' 4~*~ ~ ~ ~. ~ ~ ~ ~ ~ 'upsc~e jobs' touted ~ ~ ~ ~m~ ~t ~ ~ · ~;~ ~ ~ ~ ~ ,-~ ~ ~,~. ~]pla . ~s~n~- ~~no~ ~ne M~ ~ d~ Pa e 8A S Wednesday, June 12, Iowa City Press-Citizen 2002 P & G draws new facility to Iowa City By Sam Langenberg ~o~a c~-c~,~ Procter & ALPLA < p~,~rae~ ~t'~o Aplast~sroanufacturingplantGamble buildingnearly five decades of expaasio, with no la~otts or dow~i~in~' u~ w~ se~e ~ ~ O~,~e pr0pert~ site ~ for ~ome of the announced pla~ Tuesday tn open City based employee~ already a production facility at 2258 Heinz begun, Gregos said. Kirl~rooc Road in Iowa City. Community College also will pro Alplz, a worldwide industrial vide job ~dning for local employ manufacturer specializing in molded and brown plastic prod- Kurk Berlanan~ senior vic( ucts, plans W have its 58,000- president of Alpin Nortt square-foot production facility American, said the company ~ built and on-line by December. known locally for valuing it~ An expansion already ~s in the employee~ planning stages, company offi- ~f you thoroughly Wdn you ,i~l~ said. associates and avat them witl The announcement comes r'~-.t, the abffrry to establist about a year after Iowa City and achieveexceptionalgoalsh~ Council members agreed to grant Pre~-Citizen no ~' he saic[ temporary prope~*y tax rebates to Alpla's local competition Owens Brockway- another plas- worldwide. Three plants are in ttte Owens-Brockway Plasti~ ficbotflemanulacturerthatpla~s United States, including the Iowa Products, isanOhio4~sedmanu to serve Procter & Gamble -- for City facility, which will employ 25 factmi~ firm that also pla~s tt a new ~ in the Scott Six to 80 people, Grego~ said. make plastic bottles for Procter t lndust~ialPark. Joe Raso, president of the Gamble: Last year, they wer~ Joe Gregos, Alph's Iowa City Iowa City Area Development granted a five-year property tm operations manager, said the Group, said he is impressed with exempUon on a new plant.ia th{ Alph plant will make bottles for Alp]a's track record. Scott-Sixhdustv~Park. shampoo and other hair-care "The company is globally In ~return, Owens-Br0ckwa~ p~. made at Procter & known as a manufacturer that agreed to create about 30 ney · operates a clea~, safe production ~e positions paying abou Alpla is a family ov~ed, enviromuent~gextremely $13.43m~ho~.Includ~gfix-tum ~ bu~ness with more than sophis~cated aad efficient pro- and equipment, the project w~ 5,400 employeez at 70 plants ductJonequipment,"he~idina expected to co~ $11.7 millior~