Loading...
HomeMy WebLinkAbout1994-05-24 Bd Comm minutes ".' " " l.tLi~;1.l3 ''--- ' db (~') ( i~ ~ l~, " , ;\" (~ 0 \'l ... . -. -',:t;\, , " ~ ~ . ~ ' ..__......".,.,.'.. "......."..j,"."....c:'. -t.."c.;,.- .....,.'... ..I,... MINUTES PARKS & RECREATION COMMISSION April 12, 1994 John Beasley, Torn Bender, Bill Brandt, Jana Egeland, Deb Liddell, Bruce Maurer, Matt Pacha, John Pelton, Dee Vanderhoef MEMBERS PRESENT: STAFF PRESENT: GUESTS: FORMAL ACTION TAKEN: PLAYGROUND EQUIPMENT FOR IRVING WEBER SCHOOL: .-...~ Kriz, Moran, Trueblood Bob ROSSi Dan and Shelly cilek Moved by pacha, seconded by Pel ton, to approve the minutes of the March 9. 1994 meetina as written. Unanimous. Moved by Egeland / seconded by Vanderhoef, to tlUt a stipulation on the Incas Trail project that there be only one pamphlet displayed under plexiglass and a I2laaue placed near the proposed trail into Hickory Hill Park, with staff having iurisdiction over the design and material of the plaque and its placement. Unanimous. Bob Ross, representing the playground fund raising committee for Weber School, addressed the commission with respect to obtaining support and funds from the city to help landscape and put in playground equipment at the new Weber School. He stated the estimates they have for landscaping is $25,900 and $45,225 for playground equipment, for a total of $71,125. Their focus is not to just put in playground equipment for the ,school but to build a community park. The school selected to put several acres of land into the plans for playground equipment, two athletic fields, and prairie and wild grass areas, plus over 300 trees and shrubs. He noted there is no other 'park that services this area, the school grounds would serve the community all year-round, and the building itself could be used as a community center. Vanderhoef questioned how the school would be used as a community centeri Ross indicated the building was designed to allow access to a large central area without walking through the building which could be used by organizations/groups for meetings. He stated the city currently does not provide any funding for playground equipment and landscaping for the schools, and this policy dates back to when money was traditionally funded by the school district for this purpose, noting a new school has not been built for 25 ,~.,. -- -- )'.,"'" ,0 ," '.,' .'.,' .' .- .' - -.- ~. , .. t':tll. ~. 'I ; I Q I ~I S' ;1'5- ~O, ~'i:$;.~iu.Ii: .., .' " , ' ' j.....-; l _,~o:i ' \'( ~ ~ ,'I! , I' ' fo} I I I , , , i I , , ; If I I'.. , I ',I J ~{', , ,1 ,"',~~ 0"1' r~r:~~' "I' ,/1'\' .' '",~~ .-' (=-,...."...,..,. :"r _,~ ., ;' I , '., "t ',W.~ '., . '. , " ~ . ~ '" . ..:,' ': :::'._."""~o:,,,,< ".'-' . . "....~.. ..... ..,,".0'. "."....;.....:.,-"" years. The floods of 1993, combined with the various other fund raisers presently being conducted, have limited their ability to go to the 'general public to solicit contributions. pacha questioned whether this area would serve as a community park, asking if the area could be used by parents with pre-school children during the school day. Ross stated the architect designed a playground area for Kindergarten through 6th grade and a separate playground area for pre-school age children. Pacha asked if there would be limited access to the playground areas, with Ross stating the areas would have to be monitored and the policy would need to be determined by the school. Pelton asked why the school district was not funding this project. Bender stated the state changed the school funding for the purpose of equity control in 1980, and the Iowa city School District has less money to spend per student. Vanderhoef asked about their fund raising efforts, with Ross indicating they are in the middle of their fund raising and have received $10,000 from a local company and approximately $7,500 from the general community and t-shirt sales. Vanderhoef asked if they received funding from Project Green, with Bender stating they donated money for the landscaping plan and may provide some funds for trees. Liddell asked about other grants, with Ross stating they were in the process of looking into applying for grants. Vanderhoef asked as a park commissioner looking at the Neighborhood Open Space Plan and the greenway trail system if they thought about placing a trail(s) leading to the school property or where it might cross to get to the playground equipment or fields. Ross stated there are plans to put a sidewalk around the property to connect the various areas I noting the slope of the land will determine where the sidewalk will go. Vanderhoef stated she would like to request continuing information coming to the commission on where the sidewalks will be located in that the commission is trying to connect up trails and make safe walkways for students to get to the schools. She noted the Neighborhood Open Space committee has had input from other people asking for a connection between the Hunters Run area and the school. Bender stated the school fund raising committee would not have this information and that it would probably come from the Planning and zoning commission who deal with the developers. Vanderhoef asked that the information 2 , ' : ') ',0<,., .,\' ~ ~ - ~. . r I :tl ~ ).5', I [t ,~~m;m ( 10. ;.. , pI ;,'1 t. ,'~c ~__ , ;' I :, ' , .'\\1,. ',> . ',' ~ ., ~. . :.' , ....,'... ,.' , - keep flowing between all groups so a sidewalk is not put in an area where it does not connect to the outside area. Liddell stated it would defeat the purpose of a community park if the sidewalks were only four feet wide, with Vanderhoef stating the need for ten foot wide sidewalks. Pelton asked if there were city plans for a park in this area, with Trueblood stating approximately three to four blocks away there is the Hunters Run area. Bender stated the area referred to by Trueblood is the green spacejstormwater detention basin around Hunters Run, but the actual park area would be further away. Bender pointed out there is a lot of area slated for development into parkland but noted their need is immediate with school beginning August 29. He stated this group is not coming to the commission to fund the school playground but is asking for a contribution to help in their fund raising effort. Liddell asked for a dollar figure, with Ross stating $10,000 in that there is a lot of money needed just for landscaping. Pelton stated this was an opportunity for the school district and city to come together and provide recreation and perhaps some park ground. He noted he personally would not support contributing money for playground equipment, but would for landscaping an area that would be a park setting used by the students and other people. Ross stated it was acceptable if the commission wanted to place a restriction on the contribution. Maurer stated he was receptive to the idea, but had not made up his mind yet. He was inclined to support the playground equipment for pre-school children which could be used by children in the area instead of the playground equipment for school-aged children. Beasley stated the commission is always wrestling with budget cuts, and lack of funds to make needed improvements to various city parks. Liddell stated she contacted the Hoover School group who embarked on a major fund raiser for their playground area who we~e successful in their fund drive to totally revamp the area. It was all privately funded and the feeling she ' received from talking with this group was the playground is really the only area in school government where the parents have any control, with the only limitation being their effort. The Shimek Elementary School is going through an innovative playground design, with the understanding that it will also be privately funded without any tax dollars involved. She stated this led her to believe it is 3 ,~,~ - ~_....- -; - ., o~)., I ') r.. ." ..J Q), ~d.. ,\,' ~'6i~~,' - ' ~ I' , il II . I II : b II I '1 ' I, ! l ~-"\.....-- ':'C- 0 t'; . ;, ". .' .' . ":"" ..t,tt. " .~ ,',', ,~, 1 :","',' __,' - ') ,.'.' ..-.,:.':..,0. '."'. :;".~." .'-',...".., '..""'...~" ~"._ . possible to privately raise the funds needed for the new playground and urged the group to' push to be privately endowed. She felt if the commission contributed any money at all it should be used specifically for a multi-use trail to hook up to the school area, and could not support commission funds for anything else. Vanderhoef stated she agreed with Liddell, adding the only other place she would consider using funds would be to help pay the extra cost to widen the sidewalk/trail from four to ten feet. pacha stated the only place he saw the money coming from would be the parkland acquisition fund, noting there are a lot of things pending where this fund may be used, and was undecided with respect to this issue. Egeland stated she was very supportive of the interest shown in the whole structure, noting it was wonderful to see so many people pulling together to try to do something, but that she was apprehensive at best with the precedent it sets. Bender stressed the other schools upgrading their playground already have playground equipment; the new school is starting from scratch and it is a unique situation which he did not see repeating itself. He noted there is not anything in this area that is developed as parkland, and felt this would be an eff icient use of the city's money. In terms of a trail system, speaking from the school district's point, trails have some place in the overall education of children but not a major part, and he did not think it was realistic to think of putting a ten foot wide trail through the school ground. He felt as the adjacent area is developed the sidewalks will hook up to the outside area, noting the school district also has safety concerns and do not want children crossing the streets anymore than necessary. with respect to funding, the group is applying for grants, but there is not much grant money available. Taking the population of the school each school family would need to contribute $300, but every school family would not be able to contribute this amount due to their financial situation. He stated he hoped tpe commission would consider some contribution earmarked for landscaping. Brandt noted the lack of playground equipment/parks in the area west of Mormon Trek. Wi th respect to the Hunters Run area the area may be developed, but the neighborhood did not want to put in playground equipment at this time. with respect to use of the 4 ~. i I I ~', ' ,).,~ n -- j,."............,,' ,', ',....,.. , " ." ' .", 'c' ',: ';',.' , ' '__,r' ..",,;', ~' , , ".' '.~":\"" ','" "".......':'"'"., ....';... ."','.'N "'-f'" '-,"'~' ~.::.~." , is' ti . ~-- " '0 J,," , " ;:?~J ,(~~~-' -----_._,-----~ .. , '. .. . '~t: I , ,\" ,'~' , ~. . . ;.,', ,...--,.--,', ,.---,'-.' school grounds, he felt if the Parks and Recreation Department made a generous contribution they would have some control over use of the area. He questioned whether it would be possible to lend the school district the money because they need the money now. Trueblood stated he was concerned with h9W people would perceive it if money was either loaned or contributed to the school when the city and foundation have been asking the general public for money needed to restore the parks affected by the flood. He also questioned whether the school property would be open to the public at all times; when the Neighborhood Open Space Committee visited, the neighborhoods, people stated the committee should not give the schools full credit for open space because their children could not use the playgrounds during the school day. Dan Cilek stated he was a member of the Longfellow PTA and it is true people from the public cannot be on school grounds during the school day and this is basically for the safety of children. He noted at Longfellow when they conducted a project to upgrade their playground they did it in a phase of 3-4 years instead of everything in at once. Trueblood stated the concept is great if it would truly be a park/school playground. He noted if the city did not have any parkland that could be developed in this area it would be a good opportunity to work something out with the school, something similar to North Market Square and Horace Mann School. . . () Trueblood questioned why there had not been any money included in the referendum for development of the grounds and for playground equipment. Bender stated it was originally included but because the referendum had previously failed it was cut to lower the cost. The school district could have funded the playground equipment but it would have had to cut curriculum in order to do so. Trueblood asked if it wouldn' t be possible to use money out of the same fund being used to build a parking lot at City High School, with Bender stating there were restrictions on using the physical plant levy. pacha asked if they would be open to a loan, with Bender stating it was a nice idea but if they get to a point of borrowing to do the project it would be a group of parents borrowing the funds. Brandt stated he was not in favor of lending money to a group of parents, but might be in favor of lending the school district money. The consensus of the commission is it would like to help but is unsure how it can. Pelton stated another possibility would be to donate trees from the nursery, with Bender stating anything like this would help. Brandt asked 5 I~,S _..~:~ -. 0'): 1!5 ~d': '.. .... .i0S.ilird ,( . -.',! ..~-.....~ L (~'\ \, " , " , , ~\ " 'I c '" 0, r~ " "' , . -.. '," ,. ,:.' i .. ,.. . . "..~" -. -~~. .~,.~. -:....,. INCAS TRAIL PROJECT: .".- " "I' , . ~ \ \' . .','~ ,...',: ',' ~ '" . ..,.. ""_""" c,:"',.,."""""""""","..".. ....--~_:.~~.--'..,'>'., ,-..",',.:':--'-. . ,.,,',-,:,' Ross to attend the next commission meeting to update them on their private fund raising efforts, and asked the commission to continue considering this request in order to make a decision at next month's meeting as to how they wish to proceed. Dan and Shelly Cilek addressed the commission with their concerns relative to the proposed IIIncas Trailll project in Hickory Hill Park. Dan Cilek stated he grew up on Brown street and use to camp in Hickory Hill Park before it was developed into a park. He stated Iowa city has done a good job keeping the park as natural as possible. He is married and has two boys and they go to Hickory Hill Park very often because it is a nice place to get away from everything. He stated he has a Master's Degree in Art and knows something about the aspect of art. He stated he was very much against this type of project in Hickory Hill Park, and did not want to see art in the park because it would destroy the park's natural beauty. He stated public art should not need a sign saying what it is and should be something all the public will enjoy. He also felt public art should have some relevance to its setting, and did not see the relevance of the Incas Trail to the park. Trueblood stated the original proposal was to place the trail in city Park, but there were reservations on both sides partly because there is no area in city Park where this could be part of an existing trail system. There will be a new trail into Hickory Hill Park from First Avenue that will run towards the main body of the park and the Incas Trail would be a segment of it. The commission has taken the approach that they do not decide what is or isn't art. The Incas Trail will serve a purpose, the sign could ,be inconspicuous, and if the pamphlets 'become a litter problem they would be discontinued. Dan Cilek stated it would not be as upsetting to them if there were no pamphlets or sign. They are very much against the pamphlets because they would create a litter problem and with the idea of having to have a sign and pamphlet saying this is an art project. Brandt stated Mr. Fogel brought this project to the commission as a donation to the city and the commission tried to accommodate him. Shelly Cilek felt this sets a precedent and questioned if something has to be accepted if it is donated. Trueblood stated this could be setting a precedent, but the commission is not obligated to accept all proposals. 6 ,', ~- ',', -- ) ,',,"''',.. . ~ . , '. , ,', ,-~ .' ' ":',' , '" ' ,', ,0 j ~. . ',' . ~ I la,S _.,-~:'5-'.,"~d ~:iia: , "'7'~ ., r, , ("'\' \1 ~ :M ~: I I I , I , I I , I ; ~, i ~; I : l j ~,""/ ffft ~~~!~,:" ,~" W~fA,~ ;:;'~l'iIf ~ .' ,I ,h w...... it" .'".' 0 " " ,I,', "' . .>N~. PARK RESTORATION EFFORTS: NOS COMMITTEE REPORT: REAP REPORT: DIRECTOR'S REPORT: -, " :,~~t; ~'I . .,','\ "..' " "~. 1 , ":.1'. , ' . " ." ......._...._...w...,,,.._c, ,,,.;..., .w,....,.-,"..... Vanderhoef stated the sign would not be in the body of the park and there would not be any change to what they presently recognize as Hickory Hill Park. The Cileks encouraged the commission to amend their agreement to eXclude the sign and pamphlets. Brandt thanked the' Cileks for attending the meeting and expressing their concerns. Trueblood reported on the progress of the park fund raising committee. Approximately $47,700 has been collected from contributions by the private sector. The difference between the estimated expenses and the total estimated FEMA reimbursement is approximately $45,000. The primary area where funding could be insufficient is tree replacement. The committee has called off the fund raising campaign since it appears a sufficient amount of funds have been raised to supplement what is covered by FEMA. Contributions will still be accepted, but will be directed to the Parks and Recreation Foundation. Darrel Courtney will be making an announcement to this affect. Thank you letters have been sent to all contributors, and there will be some sort of permanent memorial placed in city Park. wi th respect to the progress of the park restoration efforts, the baseball diamonds in city Park are ready to be sodded, and the sand which has been put in large piles will be used to fill in low lying areas in city Park. A small sand prairie covering approximately 3/4 of an acre will be established, and any remaining sand will be taken to Mesquakie Patk. Vanderhoef reported staff will be putting together more survey materials to help with the writing of the ordinance,' and the committee will reconvene in approximately six weeks. She also reported she attended the REAP meeting in Cedar Rapids, and there will be no major changes made in how the funds are given to communities in Iowa. originally it was planned that REAP would receive funds from lottery/gambling revenues, expected to be approximately $400,000 per year; instead, these funds have gone into the general fund and REAP will only receive approximately $30,000-$40,000 ,per year. Trueblood reported on the following: IPRA Membership. Each commission member should have received an invoice for IPRA membership. They should ignore it; the city will be joining under an agency membership that will cover all commission members. 7 ~lIL,.::lI:.!llK f1 )'i' ..,'., . ","" . '\ ~. o ~. . .....,._,...._,.~'_.N. , '~JS r i5 1"'; , 0.: Dl'l' .~ .-..'1 \\ \i I~~ , I ~ I" i if.' : I' ~ , i , I \' 11\) \~...... , ,,7' ' , <'~"~ ,"I'~' '. ". .', ~:~,' 'm,'~,i ""to"" ~'" :'I~ '", -~ " ;' I "' . ! CONTINUATION OF INCAS TRAIL DISCUSSION: COMMISSION TIME: r,"'- ~, ' 0 . - .' . :~ . .~\\'!.. " . ....,. ~ . ::', Maurer shared the Cileks' concern that the pamphlets would become a litter problem, but noted he would not make any other changes in the proposed project. pacha agreed with Maurer's statement. Liddell felt it would be nice if there was a sign showing where the trails are that would set out the Incas Trail section. Vanderhoef stated she liked the proposed text for the plaque, and felt it was very appropriate. She noted she was also concerned about littering and suggested placing one pamphlet under plexiglass near the sign indicating they are available at the Recreation Center. The commission agreed this was a good idea. Beasley stated he liked the idea of a plaque if it was tastefully done. Moved by Egeland. seconded by Vanderhoef. to put a stipulation on the Incas Trail project that there be only one J;lamJ;lhlet displayed under J;llexiglass and a plaque J;llaced near the proposed trail into Hickory Hill Park. with staff having jurisdiction over the design and material of the plaque and its placement. Unanimous. Beasley noted at the east entrance to Hickory Hill Park there is one bridge over one of the creeks and asked if another bridge would be constructed over the other creek in this area. Trueblood indicated he has sent a letter to the owner of the property located near Stuart Court north of the bridge area about possibly purchasing some of this property. If this area is purchased, the new trail will be constructed on the north side of the creek; if not, the trail will be constructed on the south side and a bridge would be built at that time. Beasley stated he .was at City Park and it was obvious to him there are people working very hard restoring the park. It is starting to look a lot better and asked that word be passed along to the appropriate staff that they are doing a good job. Pelton, referring to the Incas Trail discussion, stated the micro issue is the pamphlet, but the macro issue is segregation between recreation and natural areas and possible conflicts. He stated the commission needs to discuss how each park is utilized and a general policy with respect to segregating recreational areas from natural areas. This issue is on the pending issue list and will be discussed in the near future. Vanderhoef stated the question was raised at a Neighborhood Open Space Committee meeting of how this commission is going to structure their investigation of and following through on the purchase of land for parks. She stated this matter should be 8 ~. '. A... '~IS J.I_J. , , = T ::-. _0 , ~~ ),',,:',' ..4' ',,' ., ,,0,' <I........ I ,.5 . ' ~ 'Itj.. ,.,_'.".."". , " "I .'. ':'& . , . ..i.~. " ~' jf .'~, ',' .~.: :, ,"';-r 1 " ' '.. ~. "L~.~.c_ '.'.:._~_;. ':_;:':~~.~i ;~.. (;":;;'_'" :.";~:~ ;~'__~.~:._)~. .',~ '" . , ". '".., :"_;~:':':'_~~"_'.''''''''''''';''''~'':;''~~'':';';~'~~':'.''''_M''.._''_''_..._~.~, :..-_..___,.,~..~_.__.~~~_:~._---.:.~_. .f.". placed on an upcoming agenda for discussion. Liddell stated discussion on how the parkland acquisition money should be spent should also be discussed at that time. Brandt stated he had been approached by people who reside in the Burns/Taylor area requesting a basketball court in Wetherby Park. Trueblood indicated staff would look into this. ADJOURNMENT: Moved by Pacha, seconded by Egeland. to adjourn. Unanimous. The meeting adjourned at 7:25 p.m. ., "', ,<'C1 ~"') ('" f ~~ rl'..,.' I ' I ,~, , " I .. i I .. I I I I i 1ft \ l : ~~ ~'I"/; '~1 '~i '[It. "'l" ',I .-\ 9 I~IS' "', :,:', lr" .~".. 0 . '1'1" ,~" -'" i' ' ' ']~'''~i{ "" , . ~~_ )'..'........'.'...'''.....-''....'.....'.' ...-,.- ....\'..'..'..- ""I'" ,'..Ii" , ,'.':':',.-,":',:' '.':',: /, ',:' ,:re,;',:,":'",...".;'::.,..;.....".\.. . . ".,." ,:. ~..... ", :".' ", '},:' ""'.jO"".,""" '}c, [J' ,'. .:.'.':\.:.',~,';.':..'>"i:;:'i i.':~',~~>' )\~:i.\'", '. ~ >' ,',~', -:..? ." (..., ',', <~~'. .'., . ~~':'.' .;...... t. , , ' '\ ; ~ \all .-......,...~.--. " ..\ -''\ r , \ I ,\ \ I ~ ' c"::\........ , 0 '. ----- ., " I ',' " , ',..' . . ::r:\', " , ','" ,'~' 1',.1' ~ ". ~. . . , ' , ' i';'~'''."'~.,.:",C,''..:'''....w.,.'_''':'''':':''''";",,,,,, "....'...1....... .;.~,',u ",",".'.:. -_... , . . _. ..+.____.... _._.:_ _..._.....A......_..._.... MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, APRIL 20,1994 - 5:30 P.M. CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: Trey Stevens, Cordell Jeppsen, Eric Rothenbuhler, Tim Finer, Roger Christian MEMBERS ABSENT: None STAFF PRESENT: Shaffer, Brau, Helling, Burnside OTHERS PRESENT: Pat Braunger, John Jennowein, Bill Blough, Steve Wurtzler RECOMMENDATIONS TO COUNCIL: None. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION Cable TV franchise renewal process. SUMMARY OF DISCUSSION I Stevens was re-elected Chair and Finer elected Vice Chair. Burnside reported interim extensions of TCl's franchise and PATV's contract may be extended at the May 10 City Council meeting. Blough reported TCI will drop the Spanish speaking channel, Univision, to make channel space for FX, as part of TCI' s retransmission consent agreement with Fox. The City is continuing to work in a consortium with the Iowa City schools, the University of Iowa, and Johnson County to pursue NTIA grant money. Mayor Horowitz has sent a letter to the Iowa congressional delegation outlining the City's position on pending federal legislation which would permit telephone companies to provide video service without a franchise. Discussions, on the renewal of PATV's contract to manage public access centered on the desire of the Commission for PATVto aggressively' seek out and produce community-based programming in addition to providing a public access function. A written report updating the City Council on refranchising negotiations is hoped to be finished for the May 9 informal meeting. The BTC will hold a special meeting May 4 at 5:30 to review the report. CALL TO ORDER The meeting was called to order at 5:30 p.m. APPROVAL OF THE BTC MINUTES Rothenbuhler moved to approve the March 16, 1994, minutes. It was seconded by Jeppsen. Unanimously approved. ( " -. . ,,-- 0,,'),',"',""";;"":' , . '. .-.-,-' '.:: ' .".' ' 1~lb " js":'IO'j, _,".,. _:,r". ',,,". ..w~ " ,.--.... , I ,;\ -"\ (\ \ I .\ , ..~. "'(-'" ~' , I' \ I'r i., I', , I' Iii! i ii i I' , , , I : .~' i I i i"{'. I " I ,I j 'I I ,t..) : \,-- " "... . ~.~,:" \ ,;ll,l'l. ,.llil,~t ':"';tt*~ H, ,.~,l . "'11'-\' ':\',,:, _......-~.. If""'. 'M...__,~ . ,. , ... . . ~t : .\ I. ~ .~' ~ . :~ . Broadband Telecommunications Commission April 20, 1994 Page 2 ELECTION OF OFFICERS Finer nominated Stevens for Chair and Jeppsen seconded. Stevens was elected unanimously. Stevens nominated Finer for Vice Chair and Jeppsen seconded. Finer was elected unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. PATV REPORT PA TV board member Steve Wurtzler attended as a last minute substitute and said a full report from PATV will be made at the next meeting. LIBRARY REPORT No representative was present from the Library. Bill Blough reported the pedestal in the alley will be raised in the next two weeks when other work in the area is scheduled. ECC REPORT Pat Braunger asked Blough to report on the work TCI has done at the new school. Blough reported all the internal wiring is complete and needs only to be activated. Braunger said she received a notice that new software is needed to run XPress/XChange. Braunger and Blough will work together to acquire it. The ECC is continuing to work with the Iowa City schools on grants. LEGAL REPORT Anne Burnside reported she has been working on agreements to' extend the franchise and PA TV's contract until negotiations are completed or break down. The extensions, in the form of resolutions, will most likely be forwarded to the City Council for the May 10 City Council meeting. TCIREPORT Blough reported TCI conducted a survey of subscribers prior to the decision to drop the Spanish speaking channel, Univision, which will be replaced by FX. The survey helped TCI determine which channel to drop. TCI agreed to carry FX as part of their retransmission consent agreement with Fox. Blough will be meeting with a number of people concerned with losing Univision. Univision may be carried part-time at night on C-SPAN's channel during the night when C-SPAN reruns the day's programming. C-SPAN was the next least cited channel, .w/tIlJ.-jj ...., )'" ". .'.U'" - --_.~.~.~ =:~ ' 0, .- ... . . ,1lllI... I 1~lb I "S l I.. o 0Th."tb'1 " '. i , '';'\ , , " \ i~ ( I I ,., I ~, I I"'. , I \~ "FI , ~' !f.';'1" ,('.'.', ".; 7~~.. ::~ p; '''IJ' ; '~l'" 1 I i..._- r-"~ [. , ;' , .' . ~t.. \ ~ .' ~ ". :: " Broadband Telecommunications Commission April 20, 1994 Page 3 next to Univision, in the survey of subscriber's channel preferences. Univision will continue to be available on the University cable TV system. The change will be made by June 6. TCI of Eastern Iowa is working on reports related to the new FCC rate regulation benchmarks. If rates were decreased 7%, as anticipated for the national average, and annual inflation adjustments made, revenues might decrease by $220,000-$300,000 annually. Rothenbuhler asked about the nature of FX's programming. Blough said FX's programming is similar to that of USA Network. Rothenbuhler noted that while the audience for Univision may be small, there is no alternative. The audience for USA may be large, but they have plenty of other choices. Stevens said he appreciates TCI taking the poll before deciding which channel to drop. Blough said that after the rebuild, Univision and the Quad City channels will again be carried. The Learning Channel will also likely be added. CABLE TELEVISION ADMINISTRATOR REPORT Shaffer noted several items included in the meeting packets, including the Cable Division's media unit annual report and a memo to the Community Television Group which requested prioritization of the items in their access refranchising proposals. The group seems to be more realistic and focused in their expectations of what might be obtained as a result of the refranchising process. Shaffer also noted a copy of a letter from Mayor Horowitz to the Iowa congressional delegation concerning S-1812 and HR-3636 which would permit telephone company entry into cable programming and alter the City's relationship to cable providers. The City is continuing to meet with representatives of the University, Iowa City schools and Johnson County regarding National Telecommunications and Information Administration (NTIAI grant money available for the development of the information superhighway. Bill Decker is spearheading the group. One thousand fifteen hundred applications are expected for the first round funds of $26 million. The second round funds of around $100 million should be available next year. While there is lots of competition, the existence and the utilization of the Iowa Communications Network may enhance Iowa City's prospects. Shaffer reported six complaints, two about dropping Univision, one about advance billing and the late fee, one about a sidewalk which needs repair, one about the number of commercials on Channel 9, and one from someone who thought they might be discriminated against in their ability to pay this bill and pay on time. NPO CONTRACT Stevens suggested proceeding by first determining the community's access needs, next evaluate PATV's performance and their plans for the future, and then determine how PATV might meet those community needs. Stevens noted that sections from the Rice, Williams Community Needs Assessment and the Buske Access Ascertainment Report were included in the meeting packets. Finer said it is the responsibility of the Commission to see that the money received from TCI is invested in serving community needs and whether they are best served by the amount of programming that goes into public access or if PA TV should be more proactive in producing other types of programming that may serve more citizens. When entering into a contract, the City needs to ensure roles are clearly defined and community needs are met. Stevens said the information from the Rice, Williams report and the Buske report indicate there is a need for community programming (Le. producing programming for such agenciesl. There are many community organizations which would like to cablecast I",~ 1P' _.~- . " , 0-)... . ".. :i , ~ ~ b , !~ ~ b~ I '5 l.. .. iTztJ I I \ \ '- '':'j ('7 I' , Ii I i I , I~ , I , I l ;,,~ '1 ,9 "~:" 'J :\I:~ .,( I~/' . , " I . . l ,5 .. ;", ... . ':t\ , ,1. , , ';.. ~ ". . :.1, Broadband Telecommunications Commission April 20, 1994 Page 4 programs. The question is if PA TV is interested in fulfilling that need. Finer said these organizations need production assistance to get their message to the general public. Stevens said he would like to see PA TV address how they would meet community programming needs in their strategic plan. Jeppsen said PA TV needs to be aggressive in searching out and producing for community organizations because the time and resources it would take to produce a program on their own could force those organizations to cease other services. A fundamental element of PATV's agenda should be to seek out and assist those community organizations. Christian said that given limited resources, PA TV needs to seek out other sources of funding rather than being totally reliant on the cable company. User fees are reasonable and about as high as they can go. 'Donations from businesses, for example, could be sought out. PA TV needs to demonstrate clearly they are serving a wide variety of community needs. Taking aggressive steps to meet community organizations' needs will lead to enhanced local fundraising capabilities. Stevens agreed. The more PA TV is out in the community, the stronger its fundraising position becomes. It is incumbent upon the Commission as part of the refranchising process to make sure the entire community is being served. When line item billing for local programming begins, it will be very clear to subscribers that they are putting money into access. From a political standpoint, the Commission needs to make sure that money goes to serve the entire community. Rothenbuhler said the Commission should consider not assuming a market model. Line item billing may encourage people to think about using communication resources to serve community needs rather than focusing on the cost to them. Rothenbuhler said his first reaction is the same as that to Univision . even if PA TV serves a small group, if that group is without other resources, and if that group is an important group, then serving them is a worthwhile activity. While popularity, serving the broad community, and serving groups in the community are all important, it is also important not to overlook small groups or those with special needs. Jeppsen said the City has an interest in making sure people find PA TV an attractive service, a useful source of information and entertainment. It is essential for PA TV to promote itself in that regard. PA TV needs to reflect the character of Iowa City or it won't be watched, thereby effectively muting the outlet for other voices. Blough said over the years, both when public access was operated by the company and with an NPO, he has observed that it is essential to have an audience. If someone is going to go to the energy and expense of producing a program they will want to reach a sufficient audience. Blough's strategy would be to build strong programming locally that would get an audience and use that as the core programming to wrap around the classic public access programs. Without such programming, it makes no difference how much money have to spend. Stevens said meetings are scheduled with Coralville as part of the refranchising process. Funding for PATV will be discussed. The Coralville Cable Commission will be looking at public access issues and may be a party to any future PA TV contract. Stevens said he is looking to receive more information from PA TV about their strategic plan, statistics on the amount and types of programming, and their annual report. CABLE TV REFRANCHISING/RENEWAL Shaffer said negotiation meetings had been quite productive and everyone at the meetings feels good progress is being made. It is hoped a written report to inform the Council of the status of the refranchising process will be completed by May 9. Rice, Williams will submit a report in the first week of May. A special BTC meeting will be held May 4 at 5:30 p.m. to ' - ..~~ .".- . . - ,0 ,J ............... ,'," .", ,....., . o . ... .... o. m ~ Ii ~ I .~ o " , 1 I , I ~d .~ -"'--,1'" . ,'."" ,>'1., . tJ\W.:1t:', I', .. .' \ ;\ " ! ,~ (-. \ \ ~' J','" '( : II' I , i . , ~ , I , 1 I ~, \ r' ~ \... \~. 1 ,II , , " " _ i.t 'C'o. ." ....":.<:+,:\.i.~.,, . .~' ;., ) " , I I . '\.' "0', " .'" , '". '.... ~. ", ~' "', ",' . " " ,,::.,\ ~; , " .. '. "_,_"."'""'I.__'~o'''''''',~,,,_ ,0.,__. ". .. ___~,~__..::...._.:~:......~.:_..;.:.,,~~....,_".'_'.,'O. M~.'___ ,',.~L,."h"...-" .".-w.",.'-_.~-,-"..~"",..._"':,....:':-A_._~.~_"", . .' Broadband Telecommunications Commission April 20, 1994 Page 5 discuss that report. Completion of the entire refranchising process, including writing and adopting a new ordinance, is anticipated to take until around August 1. Helling said he would like to provide background information to the Council at their May 9 informal meeting. It would be best if as many Commissioners as possible attend the May 9 informal City Council meeting. The Council will rely heavily on the recommendations of the Commission. PUBLIC DISCUSSION None. ADJOURNMENT It was moved by Jeppsen and seconded by Finer to adjourn. Unanimously approved. Adjournment at 6:28 p.m. Respectfully submitted, ':,' . t .' . \ Ibtc4.20,min ~ ,. , ..,'. 1nGOl" --4l,ii" -'-' -'~~=n_ I~I" , '.,',...',!.:,J. . :.,.,:,..,.,.., :'.'::'-""':'. \"""",,"Fe,"(""'" TX-- ,..... ...",...0', '."'........... ", ,", . ,0 ".", " ')5 "'i':'.':,I.';, ,: .",H, "",1'.",,, _' '" .' ,J:,..., ' .,."".\:..,..-,":';; , ! - 2':zR::=i " I" ) , J.-"o\:/ , r '"\ I ' , '. \ r~ r I I" I i 1 , ~"' I I. 't, ~ o'f.<1 , ~ ./~, ,~~, rt..~ "./' !'~f~\' :"'Ij~',. , L._ :(l7'~'" '~\1 I;S. ~ 0 .. , ... . ~l: \ 0 . '" '. :.' , ""'f. " t' '::;,:i,," 0' . ::',,: .....,'" ~\' ('" .....' ,,,' :,,' ,.."r'i' i ' !' ::, ?".t'(,' : " " ~ :.~ ,: ~;..~. ,:.:~ lLM~U~'I\;"o,i,., ~. . l'J 11' '~iHl 'I, MINUTES RIVERFRONT AND NATURAL AREAS COMMISSION WEDNESDAY, APRIL 20, 1994 - 5:30 P.M. SENIOR CENTER CLASSROOM MEMBERS PRESENT: Richard Hoppin, Jan Hubel, Nancy Seiberling, Don Otto, Jim Pugh, Larry Wilson, Barb Hinkel, John Pelton MEMBERS ABSEN-T: Karen Mumford, Judy Prohl, Les Kuehl STAFF PRESENT: , , Denney CALL TO ORDER. INTRODUCTIONS AND ANNOUNCEMENTS: Chairperson Wilson called the meeting to order at 5:35 p.m. PUBLIC DISCUSSION OF THE ANY ITEM ON THE AGENDA: Pugh brought a letter from a citizen who was concerned about the new development on Rapid Creek Road. Wilson suggested the Commission consider this item under Update on Development Items. Seiberling reported an item in the paper concerning legislation for the channelization of streams and creeks. She noted there was a meeting Thursday, April 22, in Room A of the Iowa City Public Library. Denney noted that Karen Mumford had written a letter in support of the legislation last fall. Wilson asked if any on the Commission would be willing to attend. Seiberling indicated that she had planned to go. Pugh stated he wanted to commend Wilson's letter on the overlay zone for tree preservation. Pugh noted he had the Riverfront and Natural Areas Commission hats. He noted he has ten of them, and that the group can now get them in batches of four. The hat is $6.82 including tax. Wilson introduced new minute taker, Lisa Schweitzer, to the Commission. CONSIDERATION OF THE MINUTES OF THE MARCH 16. 1994 MEETING: Pugh moved and Otto seconded for approval of the March 16, 1994 meeting. The motion carried unanimously. DISCUSSION OF JCCOG LONG-RANGE TRANSPORTATION PLAN: Wilson asked Denney for guidance about what kind of input JCCOG wanted from the Commission. Denney stated that JCCOG was looking for feedback on the transportation system as it is presently and the Commission's ideas for the future. Denney said they wanted to know strengths and weaknesses, what works and doesn't work. Denney stated that they wanted input as they go through the process of complying with ISTEA and making a multi- modal transportation system for the area. Seiberling asked if this included rail. Denney responded affirmatively. Lot_ ",."'-~~ OJ ' .0, ...' &l - ",' . b .f ." ,\ !';,~J ....-:'" , ' I .\ " I ~"i \ \ \ 1 " , \1 I i " ! ,.; , Ii , 'I ! I' i ! . ~r : I' i j' \l" '\.'.'-"~ ,,' Ji'T 'I \t.:,,,/~,' "d',."ll:?'. ,'I);~'m;I',,! r.l.\!,;j,ir I , "r:!" ;' 1ii/,\.\~ ',,'if'j','t' I ' ....-.."\.-. ,Co , , ... . '.~t \ . .\1,: ~ " . :! . Riverfront & Natural Areas Commission April 20, 1994 Page 2 Otto asked whether JCCOG was looking for specifics, and Denney replied that they would accept specific or general ideas, but that they were mainly trying to get a general sense of the Commission's views. Pugh commented that, on his way to the meeting, he noted his regular bus driver was behind so they put in another bus to serve the route. Pugh said the driver still had trouble with the traffic and had told him that City transit was considering a reorganization of routes. ~ Denney noted that Transit Director Fowler has requested that JCCOG review the current routes because it had not been done for some time. Pugh suggested smaller shuttle vans to , work routes during off-peak times. Wilson suggested the Commission set aside time at their next meeting to brainstorm general ideas about the transportation system. He suggested the group avoid specifics, but they could spend 15 minutes describing in general what is wrong with the system, and the next 15 describing what to do about the problems. Pugh suggested the members make notes before the meeting for their ideas. IOWA RIVER MONTH UPDATE AND RALSTON CREEK CLEAN-UP: Wilson noted that Mumford would not be able to report as she was out of town. He announced on her behalf that the Ralston Creek Clean-up date was from 9:00 a.m. to 12:00 noon on Saturday, May 7, 1994. Seiberling noted this coincided exactly with Project GREEN's Garden Fair so that she would be unable to attend. Wilson noted that participants are to meet at the Johnson County Administration Building. He stated that last year the event was very successful and the Commission got good publicity. He said it was amazing the amount of metal the clean-up took out of the creek last time. Denney noted the total amount of trash was 3 tons, and that about 1 ton of this was metal. Seiberling asked if the clean-up would start this year where they left off last year? Wilson said they planned to do they same area, and Denney added the floods had caused that area to get trashed again, and the plan was to go a little farther south than they did last year. Wilson stated the strategy was for the Commission to demonstrate their participation in the project as a catalyst to get the ball rolling with other groups so that they can carryon. He noted the photo judging will be May 2nd and that Wilson, Karen Kubby, Nancy Seiberling and Howard Horan would be the judges. Denney discussed the nominations for special recognition awards for Iowa River Month. He noted they discussed at the last meeting the names of people and organizations who were nominees. He related it was okay with Mumford if. the Commission wanted to act on this item at this meeting or put it off to the next month. Wilson stated the Commission had many nominees, and asked the group if they wanted to campaign for anyone nominee. Wilson stated that Fred Haberecht and MMS Consultants had donated a lot of free time to helping to prepare the Stanley Plan Update. He noted a year ago they awarded to Landmark Surveying. Seiberling said it was significant that the award recognizes the importance of design. Wilson stated he would be troubled leaving them out ~ l~ l...dl 'oJ,':' ,.... .... ~ ..- -~ '~11 f" . ,." I 1 n ~ r~ la ~1 ~ ~l I ~ I I , ' , ?) td, , ' , :ill1Zml1, , . " ' ,\ (-"\ \) ~ ~ : ' 1 , I" ! , I , 1 ! , i ! ~, : I':'~ ! I ~ "(,:,, ,);~~~ ;tt~~ ..... Co .' \'; ... . ',:t\ I ,\,,'!. ~ ',. ,.. . Riverfront & Natural Areas Commission April 20, 1994 Page 3 r ! because they had put in as much work as Landmark. He asked what would be the possibility of giving out two awards this year. Denney said it was unprecedented, but he didn't think the Commission would be prevented from doing so. Wilson noted that last year they gave copies of the awards to the persons who did the actual plan as well as Landmark, He stated that giving an award to MMS and to Haberecht would be doing the same thing. Wilson noted it did do the Commission good to give the award to-the individual and the firm both, because of the publicity of having the award hung on the firm's wall. , Pelton soggested the idea of recognizing MMS as a firm, Haberecht as an individual, and FIRST as an organization. Pugh asked about whether Dahms would get recognition as an individual or as vice president of FIRST. Wilson suggested they could give one to FIRST for their wall, and then one to Dahms and Cook as president and vice-president of FIRST. He said this seemed like giving out a lot, and asked the members what they thought of giving the award to an organization when it hadn't been done before. Denney stated that the award had gone to Project GREEN in the past. Wilson suggested as I a compromise giving the award to FIRST for their group effort and in particular, the participation of the three FIRST members on the list. Seiberling stated that this takes care of four names on the list. Wilson noted this left out Oglesby who had donated 200 hours to the preparation of the slide show. He noted it was nice to have this dilemma. Pugh suggested perhaps they could give out three awards. Denney stated that there could be a problem with dilution. Pelton stated he worried more about exclusion than inclusion. Seiberling stated she believed the award should go to FIRST, because their activities sparked everything else. Wilson clarified with Seiberling that she wanted to include the names of the individuals on the award to FIRST. Wilson asked what about Haberecht and Oglesby. Denney suggested the group could give the award to whomever, but at the display at the library have a statement such as "the Commission would like to thank the following individuals for their contribution...". Hubel stated she thought everyone should get some recognition. She also noted that Ford had done a lot of work for Ned Ashton Park. Wilson stated that could be for another year. Wilson asked the group informally what they would want to see in the motion. He noted that a show of hands indicated the Commission definitely wanted to recognize FIRST with the names of the individuals on the awards. He asked the group if they should include one or more of the other individuals. Pelton noted they should include Haberecht and Oglesby. Wilson clarified Haberecht would mean a copy for the firm. Pugh made the motion to award FIRST as an organization with a mention of Casey Cook, Terry Dahms, and Feather Lacy as members, another to Fred Haberecht as an individual with a copy to MMS, and another to Bill Oglesby as an individual. Pelton seconded the motion. 1~'1 ....-...- ,~- r- :--- -'- ..0."),',..".,;,'.'..,:,,:,, , ;, ' . .' "",' ,I' . 'I Id', - '.' I' , ,~ I, fEillQl , ~, 'I . , I , 'l.,,1 '7J ;f' ~;~' ~~' :~ .'1'1 "'k<:,''', !>l;~ ." .' ~'''.... - , , ... . , ~t;i "'" . , ~ -" f" . . . ' :.' . ,-, Riverfront & Natural Areas Commission April 20, 1994 Page 4 Hubel asked what the order of the names would be on the awards. Wilson stated it would go in order of office within the organization. Denney stated he can make a copy for each one of the individuals on the FIRST award. Seiberling noted that, even though this is extraordi- nary, it shows the tremendous strides made within the year. The motion carried unanimous- ly. STATUS OF THE DRAFT TREE PRESERVATION OVERLAY ZONE: ~ Hinkel noted they had meeting scheduled on May 3, 1994, at 11 :30 a.m. in the Lobby Conference Room of the Civic Center. , , Wilson stated he gave some additional thoughts on the overlay and expanded his position on it at the work session. He asked Denney whether this was noted anywhere or whether he would have to restate it somewhere. Denney stated there is a minute taker at work sessions who records the content of the work session. He stated Wilson's comments should be in those minutes, and that Rockwell had tried to incorporate ideas from both the work session and the public meeting. Wilson asked the Commission if they felt comfortable with the letter he wrote. Hinkel responded that she and Seiberling had a specific reason for avoiding the term "mature" and using the term "significant" instead. Pugh stated that a tree could be significant without ! being mature. Wilson clarified that mature meant 12 to 18 inches in diameter, and there was Ii> a lot of community sentiment on the issue. Pelton noted some trees like Hawthorne trees I don't reach that diameter. Pugh noted that some trees like Buckeye trees take a long time to reach maturity, Seiberling noted that all this detail originated in various tree ordinances that Rockwell used as a basis for discussing this ordinance. Wilson related he really didn't have any answers for this issue, but he felt the staff should continue to wrestle with the problem. He stated in particular he felt they need to deal with the mature trees better, that the small trees would be a tough issue, and that he didn't feel homeowners should be responsible for the maintenance of the trees. Pugh asked about the issue of protecting trees on private property. Wilson said he thought it could be a situation of where the next owner inherited the coverage of the overlay, but the existing homeowners were different. Denney stated this is one of the most difficult issues facing the Commission. He stated the ordinance attempts to balance the impacts of private homeowners against the desire to protect trees during the development process. Seiberling noted that a large part of the issue is consciousness raising about the importance of trees. She noted there is some good information from National Public Radio about a study by the U.S. Forest Service of the Chicago area which showed that the financial benefit of having a tree was far higher than the costs of maintaining the tree. She noted that this type of information would be valuable for the Commission as an education tool. Wilson said he thought about the education methods required for drunk drivers or gun permits where the person would have to receive information from a video or a cooling off period before they were allowed to cut trees around their home. Pelton suggested the idea of posting a sign o o ''''.> "., '''\1 J,., io ',. ;, ~Ji ^ . i. ,....'."':...... I, ( _.~.\ [\\ : " I " 1;1 .' III : III. ,I I : i II i b I I r. 1 I i I i l\ ~t; , , .....~ ,1./ ~' I\":;~" '{, ' y' ~.~~ . ~;- c- \'.,' 0 " i'i ... , . . ",~t;': . ",I.. .' .,-,'.. ~ . . , e , ", .~...' . :.\.; _u"-,'... . "_. , ' ' __.._.__.~..,......"_,.,,,,',.-c."",",:_,,"'." ,j....'..,..,.'. Riverfront & Natural Areas Commission April 20, 1994 Page 5 about tree cutting like they do for rezoning. Wilson summarized by saying he felt they could target the private homeowner for education and not inhibit their use of property. Wilson said he felt the Committee was doing a great job even though there was a lot of work to do. Seiberling noted that this was all new territory. Hinkel noted this was only the first phase of a plan. Wilson noted that-when Columbia, MO passed a tree ordinance, there was a rash of clear cutting by developers before the ordinance went into effect. Denney noted he has heard the same thi~g frorri some Iowa City developers. Wilson said he still thought the ordinance would be a long term benefit to the community even if this were to happen. SLIDE SHOW STATUS: " . ,~"~..."._",,, ..~-_.._.__.. Denney reminded the Commission they agreed to transfer funds from the sign line item to help pay for the slide show. He noted the discovery of the "River Corridor Trail Gift Fund." Denney noted the fund had exactly $35 which is what was needed. He noted that Rockwell said the fund was created by Bob Wacha I, who gave the payment he received for speaking at a conference to the fund. He said since then they have received an anonymous donation of $35 to keep the fund going, and that anyone can donate if they choose. The fund is for building trails and trail development, and so this justified using the money for the slide I promotion. 1~\1 "C','.';',,", . ",:,\";""..",.-,, 'IS' , '" Denney noted the biJl has been officially paid. RIVER CORRIDOR TRAIL UPDATE: 1. Iowa Avenue to Burlington Street including route around the Hydraulics Building. Denney noted the Iowa Avenue Burlington street project would begin construction about the time school is out. He stated the area around the Hydraulics buildings was considered under the Burlington St. to Highway 6 project, and that this bid has been awarded to Shive Hattery. He noted part of the bid was to figure out how to get around the Hydraulics building. Wilson noted the University had plans to improve the south Riverside Drive entrance and the plan was just completed from the Hydraulics buildings south to the parking lot. He noted that they were going to move the parking on the west side and landscape the area on the cliffs including wildflowers. He said on the other side, they planned to take out the parking and replace it with just minimal parking on the south end to serve the Hydraulics Lab. The plan called for relocating the existing sidewalk on Riverside Drive to the river trail. He stated he would forward this information to Shive Hattery. .~ . ",' :.": o,:'~'.l'-:;:;':"': ,\' ...,.,cl" ,'.~u_. ~~_ '-. - 0;, "'\'.', ,".1. \~fuli i I ,J (~ ~ ~ ~ oJ I I I j'l ! , 1 , . ~ ! I , i ~ l \~~ J ~\Ii~ ',~t, i'(~ >- ~:: L (-. :" .,~" 0 " l ... , ::r:\, , ., ...., ~ ., . ~,.,.:~ ..,:.. ,..".- Riverfront & Natural Areas Commission April 20, 1994 Page 6 2. IMU Bridge to Iowa Avenue. Denney noted the design of this trail is substantially completed. He said cost estimates' have been prepared and Iowa City has requested the use of transportation enha'nce- ment funds from JCCOG. He stated that request would be addressed in the next month and the cost including lighting, the underpass, and the trail itself was about $140,000. Wilson said one factor driving up the costs of this project is tying into existing underpass. Denney noted the City Engineering Department has started to process the permits necessary from the DNR, and that these would take some time. 3. Borlington St. to Highway 6. Denney noted he had already addressed that segment. 4. West Overlook Road from Dubuque to Reservoir. Denney said that Johnson County requested $28,000 of enhancement funds from ECICOG for a trail adjacent to West Overlook Road. ECICOG approved the request for funding in FY96. Wilson asked where the funding would come from. Denney noted this would come from ISTEA funds from the federal government. He related there had been some confusion originally, because the area fell into JCCOG's long range planning boundary, but the funding fell under the purview of ECICOG. ' 5. Rocky Shore Drive to Coralville Connection Trail. Denney noted the Commission had asked JCCOG to explore the possibility of paving a connection between Rocky Shore Drive and the Coralville Connection Trail through CRANDIC park. He said the Public Works Department and he have estimated a cost of $2500 to $3000 to do this and it looks like the best place to do this is the side closer to Highway 6. He said this may unfortunately require taking down about a 15 to 16 inch diameter ash tree. Wilson said this would be hard to justify. Seiberling suggested a change in the pavement from the street to the trail to signify that it was a trail and not a street. Denney said they could avoid the issue with the tree if they put the trail on the other side of the drive but this would mean the trail would have to cross the parking lot drive. Denney said he talked with Casey Cook who said that FIRST has raised some money and would like to get involved with a physical project. . He suggested they may do some cost-sharing with the City for some publicity for their organization. He related that Cook said Active Endeavors had approached FIRST to m'ake a contribution to a physical project. Pugh suggested the use of the of the discarded street material from Pleasant Harris Park. Denney said that could be used as base. Wilson asked about the possibility of moving the drive as an alternative. Denney said he wasn't' sure, but the location of other trees and topography could make it difficult. Wilson asked about the possibility of getting the railroad to shift the fence, because they had been cooperative in the past. Seiberling stated the people she had worked with at the railroad were gone, and they should get ahold of someone with CRANOIC I~" ..- -. '0 ~), , .:' ,..,.,....'... . , v' ,. '. - ---~ f" . r 'it. .. ~) I ~ ~ o , ~d '\'. ~~ .~..~'... " [ ,;,\ (~'i \ \ \ I '\ " : r I I I " I ! I I i I ' I ; k. i 11<' ! ilJ ~,-",,^' "l ",,: "Ii" )1' '.' ." ~' i , . '.~t,' 'j . ,\., " . '.' ... . .,'." ~ '-. . :,' . ... --, :',~.',' .., _"" '~"""'" ,- "'"-~'--'-",. . Riverfront & Natural Areas Commission April 20, 1994 Page 7 to see what their attitudes are like now. Denney said there really wasn't anything on the other side of the fence, and Seiberling added that the area was CRANDIC right-of- way so maybe this would be a good time to get together with the rail people and discuss the,plans. Wilson brought up the improvements to Doug Jones block. Denney said this would probably be done next summer and the Hancher improvements would be done this summer. Seiberling asked if there would be a bike connection. Denney said they would widen the sidewalk on the south side and make a bend into the trail and then they would have the crossing at the crosswalk by City Park. Denney noted they could p~gyback this project with the sewer project so there would be some cost saving. UPDATE ON DEVELOPMENT ITEMS: Denney noted his boss, Monica Moen, would be leaving the city on May 6, 1994. He invited the members to attend a reception on May 6, 1994 at the Lobby Conference Room at a time to be determined. Denney continued by stating the city is requesting the annexation and rezoning of the site of the South Wastewater Treatment plant and the surrounding park. He said that can be completed when and if the Sycamore Farms annexation is approved by the State City Development Board. He noted this decision was put off for a month at the developer's request because of some subdivision issues. . Denney said the subdivision for the former ADS site on Sheridan Ave is likely to be approved by the Planning and Zoning Commission on Thursday, April 22, 1994. The plat was revised to include the dedication of the floodway area on the west side of the creek and provisions for a trail along Ralston Creek on the west side. Wilson asked if this meant the developer would build the trail or the city would. Denney said he wasn't sure, but he thought the developer was to build it. Denney said there had been some issues brought up about sanitary sewer capacity to serve the project. Denney said the Windsor Ridge final plats have come to the city. He said those would go to Planning and Zoning probably in May. Wilson suggested an update from Otto before he had to leave the meeting. Otto said he talked with Steve Ford who planned to get together with Terry Trueblood in order to coordinate their work. Otto also related that Lisa Swengle of the Iowa City Press Citizen had contacted him to discuss the trail building activities. Denney suggested the article would probably be out next Monday. Wilson passed around an article about "How to Kill a Tree" from the National Arbor Foundation and an article from the Press Citizen featuring a photo of Nancy Seiberling. :t.o ________ ~ . _u" " .~ ",o".J:--:"" ----- , I ! , '. \~\1 I"":"'" " :) , ' I I .. ~ I tl. I. ~, . ' .,......,...-. , [ (~\ " I , i i ' i " I I I I I I . 'I I ; I 'I I I I ,! I I I". I if":';' : 'i j q! ~,",) , I ~'.I~;I'. \.. ~ ~ir'';;l, ' I'- I,~~i,. l....o"\...; i([, - '~ I . ,;"j ... . '~f\ '" , "I" ,. ~ " .. " ';'" " ~ '.:.:' " . l.'. _ .,.."'.,,,.'_,...,....., ~,k....,...._,.,.. f" , ' .. '0......."',,..'''-......-,.--.-.-... . . ... ..M.~'......, ,~, ,.-.."..".., .,~,~,...,._' ....'"., Riverfront & Natural Areas Commission April 20, 1994 Page 8 Pugh showed a letter he was forwarding to the County Board of Supervisors from a person who was concerned about the development on Rapid Creek Road. 'He noted the land was being divided for development using septic systems. Seiberling asketl if this was county land, and Pugh said that's what he wanted to find out. Denney that ne didn't know of any area of Rapid Creek Road that was part of Iowa City. Pugh said he wanted to note that people are becoming concerned outside of Iowa City about the development around them they have little control over. Wilson stated he saw a lot of clutter on a computer bulletin board about development going on in the county. Seiberling stated since this was county development, the Commission should not be involved. Pugh responded that the Commission had talked about this before in that Iowa City will eventually expand out into the county and inherit these problem~ because the roads are inadequate. Wilson asked if this was outside the fringe area. Denney said he did not think it was part of the fringe area, because then the Urban Planning Division would have had to review the subdivision plans for the development. He stated they have not done so to his knowledge. Otto questioned whether or not it was in the fringe, as the Buchmayer's development is farther north than this and that development was in the fringe area. Denney said he believed the County checks this, but that he could check up on it. Otto left the meeting at 4:45 p.m. COMMITTEE REPORTS: 1. Waterways. Wilson asked for a report from waterways. Hinkel indicated they had covered the information already. 2. Wetlands. Hoppin noted he would like to know who will succeed Monica Moen on the wetland ordinance project. 3. Trails Hubel noted she did not go to the JCCOG meeting as she was out of town. Denney said they began to discuss the different priorities for the trails. He related Marie Weir of Coralville said she wanted to talk with the Coralville Parks and Recreation Commission about trail priorities. He stated hopefully there will be some more trail corridors identified as part of the Neighborhood Open Space Plan for Iowa City. He noted JCCOG has hired an intern to help him with evaluation of some of the trail corridors. He described that RTBC plans to prioritize the trails in groups of high, medium, and low. He informed the group'the next RTBC meeting was May 3, 1994 at 3:30 p.m. in the Lobby Conference Room. .. ,_. -..~ - ' - , ~ " ". 0 il':';:" . "',, '" :.':: .', ..,' ::_" ,i.' ,:." ':",'..: ,~':)<' ";",, ~ ~- .I" i'" . ';"""1' . " .\..." ~.... '\ -- \1.\1 I' I'.' c;. " r(., ...) ;:0, '-;'.:('.'. ,,"... ,.' . j~i> .,). e , ,.. ,~ ,,:.,\, 0, r.', " '...' . , ~t,,\\, ..\ " " <. .~.. ..' ~ ",' 1 I 1 I I I ~ ...,.' . '. "'. . '.' , , .."j :~<.," . ",' - . '.--,:...-.,......-.....-..~-~....-._,...~~'.;._..', , " . ". . '. , " , ,.' , , ' . .' ,'_ _...;.~..._"..~~~,"'"".'.'"'=-,...',,,.:.....,';....;.."'''''....,....'J''' :<,,,:"".~ . '",':,. '"'."..,.,...:..i. ,.. ,,,,",,---,,-,'. ..'"" ,...~,-'..'~_.. A_.__., Riverfront & Natural Areas Commission April 20, 1994 Page 9 I I I COMMISSIONER REPORTS: Hoppin observed areas of the riverbank in CRANDIC park are disappearing due to erosion. He noted this was a classic example of erosion on a convex bend. Denney said he talked with Terry Trueblood about it, but he didn't remember what was going to happen. Seiberling noted the released impact of the erosion would have effects eventually on Normandy Drive. Wilson talked abolft the university's plan to study their river banks to explore the use of plants to secure riverbanks rather than riprap. Pelton Iirought up the problems at Weber School where playground equipment and landscaping had not been included in the original financing for the development. He noted they are now in the position of trying to raise money for these things. Wilson noted this type of developmen't reflected a short-sighted focus on getting buildings up without thinking about their surroundings. Seiberling noted that groups pull together and appreciate things they have to work to get money for. " ADJOURNMENT: Pelton made the motion to adjourn at 7:05 p.m. Pugh seconded the motion. The motion carried unanimously. 1. " Q Minutes submitted by Lisa A. Schweitzer. ImacHO , I " (~ .~ ~ i r It J '~" I" '/,',':, ~l 'j. I;' '- '~'1 j,,: ' ,,', J-..,."....''''''F''',ov''.,'''.''''..'''".'''''...~'''r.' ,',.,',',".'."".','0:::, i;:"""<'" \";5 __ . .'--.:...'~~"','" ',' ",' , '.:....:,'.' .".,.....' "r/":,"::", r ",,:,,'. " "" 1 ", .,'.1 !~. , -: - . ~',~,~ '" ltj) '.'''' .i,."'"'"",. ~:S2.-m ~0 ,~-..... , ; .\ '-"\ I \ \\ \\ ~:\ l, .'~. ,;'t....\ ,j , ., ~ 11\ I " I" 1 ,/ I If i I I I. I. , II , '( :! ! I ' , I' \("" ,.\._,' J'~{ ,,:! l ~, {, ,'" ". ..;,', ,~P;t I};}~',;, ~.'~I, ;o:~\;~.\;.:,itli ..'t',jri" >'f:"'~': . _-'\..,1 ((~r--;-~' , 0, \. , "' . ':t,.\! ~ '. ,::..: MINUTES IOWA CITY PLANNING AND ZONING COMMISSION THURSDAY, MAY 5,1994.7:30 PM CIVIC CENTER COUNCIL CHAMBERS 'i"''''')rcillt1:,nrlll /"\I~V IJ.'~\i;~' r!li!;:~, i.-:l':': ' I n~l.\:,.tivuuu"u-J6 Su~jsct to ~pprovaJ ; MEMBERS PRESENT: Ann Bovbjerg, Sally Dierks, Dick Gibson, Jane Jakobsen, Tom Scott, George Starr MEMBERS ABSENT: Pete Cooper STAFF PRESENT: Bormann, Denney, Miklo, Moen, Haring " " RECOMMENDATION TO COUNCIL: 1. Recommended approval, by a vote of 5-0-1, with Dierks abstaining, an amendment of the Comprehensive Plan to change the land use map designation of property located east of Harlocke Street from 16-24 dwelling units per acre to 2-8 dwelling units per acre. 2. Recommended approval, by a vote of 6-0, ANN94-0004, an application submitted by Dean Oakes Construction Company and Hodge Development Company to annex an 18.6 acre tract of land located immediately south of the Iowa City corporate limits, north of Rohret Road and east of Slothower Road and rezone this tract from County RS, Suburban Residential, to ID-RS, Interim Development Single-Family Residential. 3. Recommended approval, by a vote of 6-0, SUB94-0006. an application submitted by Windsor Ridge Development Company for final plat approval of Windsor Ridge, Part 5, a 1710t, 9.31 acre residential subdivision located immediately west ofTaft Avenue, subject to approval of legal papers by the City Attorney's Office, and approval of construction plans by the Public Works Department prior to council consideration. CALL TO ORDER: Chairman Scott called the meeting to order at 7:37 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: LarlV Schnittier. 1917 S. Gilbert Street, submitted a concept plan for a subdivision plat on behalf of Plum Grove Acres, located between Dubuque Street and Prairie du Chien Road. Schnittjer said that this development would include the extension of Foster Road from Dubuque Street and Prairie du Chien. Schnittjer asked the Planning and Zoning Commission to forward a recommen- dation to the City Council that the City help participate in this major undertaking, including the acquisition of land and the construction of the street. Plum Grove Acres does not wish to proceed with the preparation of the preliminary plat until they have some indication the City will help complete Foster Road. Scott asked staff to prepare comments for the next informal Commission meeting, and that if the Commission is in favor of making a recommendation for the Council that this be taken up at the next formal meeting. Robert Lea Grimm. 4107 Kansas Avenue. SW, asked that the Interstate Railroad trestle on South Capital Street be closed until it is deemed safe for the public. To Grimm, the bridge appears to ..~"" _ ___n 0,,)> - T ,.. . 'r,. I~,g I "'5 to,. , { ~'[1 [. ,:i::ktn , " I .~~ , \ ,,>01 f--I.:l , I I' I I I I , (,' i I: i \l. \,~ .~ ;' , .' . ..r\\'I' , '~ , .' ~ ....... . :.' ' . . ,.,'. MINUTES PLANNING AND ZONING COMMISSION MAY 5,1994 PAGE 2 be in need of maintenance and unworthy of railroad traffic on top of it, and is posing a threat to pedestrian and vehicular traffic that passes below. Grimm suggested a barricade be put up on the street until such maintenance has been completed. Moen said staff will forward a copy of the minutes to the traffic engineer for consideration of this item. COMPREHENSIVE PLAN ITEMS I ZONING ITEM: 1. Public discussion of setting a public hearing for May 19, 1994, on an amendment of the Comprehensive Plan to change the land use map designation of properly located on the north side of Highway 1 West from 8-16 dwelling units per acre to 2-8 dwelling units per acre, and, 2. Public discussion of an amendment of the Comprehensive Plan to change the land use map designation of property located east of Harlocke Street from 16-24 dwelling units per acre to 2-8 dwelling units per acre. Miklo noted the east half of the Ruppert tract is the portion of the land that is under consideration for a public hearing to be held on May 19, 1994, on an amendment of the Comprehensive Plan to change the land use map designation of the property from 8-16 dwelling units per acre to 2-8 dwelling units per acre. In regards to the northern tract of land, or Jensen tract, Miklo noted that the topography and traffic concerns in and out of the area warrant an amendment of the Comprehensive Plan land use designation of the property from 16.24 dwelling units per acre to 2-8 dwelling units per acre. Miklo noted that if the Commission is to vote on the issue, an RS.5 or RS-8 zoning would be appropriate for the tract. Bovbjerg asked the reason why one of the proposed amendments to the Comprehensive Plan was being scheduled for a public hearing while the other was not. Miklo said that a public hearing was already held several months ago on the northern, or Jensen, tract. Public discussion. There was none. Public discussion closed. Bovbjerg moved to set a public hearing for May 19, 1994, on an amendment of the Comprehensive Plan to change the land use map designation of property located on the north side of Highway 1 West from 8.16 dwelling units per acre to 2.8 dwell. Ing units per acre. Gibson seconded. Gibson noted that his vote in the affirmative on this item is more or less a procedural matter, that the public hearing needs to be held in order to allow the public to express their feelings and concerns, and that no action will take place until this has occurred. The motion carried on a vote of 5.0~1, with Dierks abstaining. "C~, --.,. , , .~- -~~~~l o')'~ . \' - -~. ... . -r I ~l , G I~'B : I 'i5 ' " ~ ~tj '.. ". I. rE;~. ,.....-...,..--. . ;,.'.;....;. " I II \ 1,' ' i Ii ir 1'1 !I I I' : j . I I I k. II II"! l : I, ' ~l..,1 \,,,,'''-,.,, ; , ,1 ~~l~.,~,~J ~'i' ~ II<!iWAi. ""l' I ' , \.._-'\........-.: lr"":J',,"" 0 "..._~~ ~--. -..--.--- .i' ~ "' . '.. '1\\1., ~ '-. . ".. , ,.,,-,,.A," .".,.._~.....,'.", . ,,'.'.'.',.,...,-, MINUTES PLANNING AND ZONING COMMISSION MAY S, 1994 PAGE 3 Gibson moyed to approve an amendment of the Comprehensive Plan to change the land u~e map designation of property located east of Harlocke Street from 16-24 dwelling units per acre to 2.8 dwelling units per acre. Bovbjerg seconded. Scott noted the item has been on the agenda for a considerable amount of time and that the Commission was ready to resolve the item. Scott said the Commission will next tackle the issue of the rezoning at the May 16 and 19, 1994, meetings of the Planning and Zoning Commission. He said that the recommendation of staff to amend the Comprehen- sive Plan appears appropriate on the Jensen tract due to the topography and traffic concerns, and that these are in line with both the wishes of the residents of the area as well as the proposed developer's letter expressing agreement to an RS-S zoning on the Jensen (CFO Partners) tract. Bovbjerg seconded these sentiments. The motion carried on a vote of 5-0-1, with Dierks abstaining. 3. REZ93-0007. Public discussion of a City-initiated application to rezone an approximate 17.0S acre tract of land located generally on the east and west sides of Harlocke Street and north of Highway 1 West from RM-44, High Density Multi-Family Residential, to RS-8, Medium Density Single-Family, or, RS-S Low Density Single-Family Residential. Miklo said, as with the Comprehensive Plan items, due to the topography of the area and limited vehicular access, staff has determined that the area is inappropriate for RM-44 zoning, pr 44 dwelling units per acre, the density permitted under the current zoning, Both this tract and the Ruppert tract to the south currently only have access to Harlocke Street, althoug~ there is potential access for the Ruppert tract to Highway 1 West. There is currently one approved access point to Highway 1 east of the tract. Miklo noted he had checked with the Iowa Department of Transportation, and that there is the potential for another point of access located directly across from the Ruppert Road entrance, or the secondary entrance to the Westport Plaza Shopping Center. Miklo said due to the topography, it would be somewhat difficult to reach the area in question from either of these two access points to Highway 1. Miklo noted there is a third possible access point to Benton Drive which extends through Benton Manor. When the Benton Manor develop- ment was approved, there was reservation for an access easement to the Ruppert proper- ty, if the Ruppert property in turn provided access to Highway 1. Miklo noted the final point of possible access would come with the extension of Edingale Avenue which lies to the west, and would extend through the Russell tract over to the Ruppert tract. Miklo noted connection to any of the access points may be difficult due to the change in grade. The only one without difficulty is Harlocke Street, but Miklo noted this is not an optional access due to the traffic concernS that already exist on this street. Because of the topography and traffic concerns, staff recommended an RS-S or RS.8 zoning. Until a secondary access has been located, staff recommended an RS-S zoning. Miklo said that if an RS-S zoning were in place and developed to its maximum of about 100 units, this would generate approximately 700 vehicle trips per day, slightly over the recommended SOO trips per day recommended for a local residential street such as Harlocke. There are currently 2S0 vehicle trips per day on Harlocke Street, and 700 added to this would make almost 1,000 vehicle trips per day, nearly double the recom- mended amount of traffic on a local residential street. Staff does envision up to 2,500 vehicle trips per day on residential collector streets, but Harlocke Street is not a collector IJ m ~n,"IlU41 ~ ' ..',0 ",),H" ...' "."" u~-' ~~", , f ~i: ' i .' , ~ , ~ \~ ~, ~RI " p,!i' , f ~ ~ I I , -ll ~ " I ""I " , ' ,~)5: 0 1:Z'~ . ' " , , ~ . ~t :,\J,. . , ~ '" .' ~: ' MINUTES PLANNING AND ZONING COMMISSION MAY 5, 1994 PAGE 4 ,.. f \ '''-~ ( \ \ , \ i~-:'j I i I i" k, , ."/ ; , I ~l_ ,..~ , ,,~ '~~" 1..-" ''\'. },i,~ i"t" " ["--~~~~ street. Miklo said that if the means of a'ccess to the eastern portion of the Ruppert tract were to develop, and would likewise provide access to Highway 1, and if Benton Manor Drive were to develop, which would provide access to Benton Street, then staff would recommend a higher zoning density than the present RS-5 recommendation. Starr noted on page 2 of the staff report dated May 5, 1994, the last statement of the second paragraph, says "if in the future it is possible to provide access to the Ruppert tract from Highway 1, it may be inappropriate...", Starr wondered if this is correct. Miklo said it should read appropriate. Gibson asked whether it would be premature to consider voting on an RS-S zoning for the Ruppert tract prior to the public hearing on the item. Miklo agreed that it probably would be premature to consider the zoning prior to the public hearing on the Comprehensive Plan amendment. Bovbjerg asked about the agreement between Benton Manor and the Ruppert tract, and whether this would also include the Jensen tract. Miklo said that this would only apply to access to the Ruppert tract due to the deep ravine that would need to be crossed to provide access to the Jensen tract. Bovbjerg agreed with Gibson, that the Commission should go no further with a decision on the zoning until the public hearing had been held. Public discussion: William E. Knabe. 1101 Weeber Circle, pointed out in reference to Benton Road, that this is a private drive that has access directly onto Benton Street. He also noted he owns property directly adjacent to the Ruppert tract. He completely endorses a rezoning to RS-S. Theo Klemstra. 920 Weeber Street, noted that any more traffic to the area would be very disruptive and dangerous. Cynthia Gosnell. 1125 Weeber Circle, said she is a sixteen year resident and would appreciate keeping the density as low as possible, RS-5. Karen Hempel. 923 Weeber Street, noted she and her husband support an RS-5 zoning. Nancy Graf. 1123 Harlocke Street, noted that all the additional traffic would come right past her front door, and consequently she asked for the lowest density possible. Bill Graf. 1123 Harlocke Street, noted they live on the corner of Harlocke Street and Weeber Street. Over the years, they have had about six cars end up in their front lawn. With increased development and an increased zoning, they also increase the chance of having more cars end up in their front lawn. Dave McLauQhlin. 811 Weeber Street, said he is a twenty-two year resident of the area. He said winter activities in the area include watching the cars pile up at the end of the hill. He said traffic picked up considerably about ten years ago and that it is a lot worse than that now. Marilyn Drury. 1117 Harlocke Street, noted she and her husband had addressed the commission previously, and that they still support an RS.S density. She also noted that I Ii I ~ '~~~,'- ,',0) .' ,',.',,' -- . ,- I~I~ ... " . ~ ~ ~I [~ ~ f ~ i' , , ~ I o I f~ \ 10 ,:!G-'~- 2L~~ ,"'-'" , ( ..\ -', \\ .~ ~ r , I : 1M ~ I ' I ! , I , 1 I 'f : I. ; i i J I ::..'" ~". ,'-- ,'. ~{i " ",,~;.j,;(,~ 'i:,',~ S,lf{~tl .,.1,M t~;)7.', ;"'IV~,~h: , l.~ .."\_ 1~18 ~ ' , liS ~D ~. i \~:. . . '1', "' . ~' , '~,..,. :.' . MINUTES PLANNING AND ZONING COMMISSION MAY 5,1994 PAGE 5 there are many people from the neighborhood missing this evening due to an annual carnival at Roosevelt Elemental)' School. Ann McLauQhlin. 811 Weeber Street, said she had heard the traffic figures for Harlocke Street, and asked if there were similar figures for Weeber Street. Miklo said the current traffic count for Weeber Street is 625 vehicles per day at the intersection of Benton Street, and 300 vehicles per day to the south of Harlocke Street. McLaughlin wished to reiterate . the winter concerns the residents of the neighborhood face. It is not unusual to see five cars backed up to try and make a run up the hill and make it through the stop sign. If they don't make it all the way up, they have to back down and try again. The situation is bad enough with the present traffic. She did not wish to see what this would be like with additional traffic, even with an RS-5 zoning. Ken Ranshaw said he was speaking for Kathy Paulson, a resident at 1101 Harlocke Street. He noted Paulson is at the carnival, and that Paulson's two sons and Ranshaw's grandchildren would like to see an RS-5 zoning. Gene Klemstra. 920 Weeber Street, said he is a fifteen year resident and that he was here in support of his neighbors and the lowest possible density for the open area next to his single-family neighborhood. Debra Mashburn. 1100 Weeber Circle, said she is a new resident of the neighborhood and has noticed a traffic problem already. She could not imagine the area with additional housing, especially apartment units. Mashburn urged an RS-5 zoning. Mary Gauthier. 1108 Weeber Circle, urged the Commission to zone the area RS-5. She said she is concerned about the safety of her children. Gauthier noted that as a result of Weeber connecting onto the Applegate development, people use this as a raceway. Young people run their cars over two huge dips in the hope of making the back fender touch the ground. She could not imagine the impact of more development in the area and urged the lowest zoning possible. She also wondered whether the studies of the traffic were done prior to or after the connection to Applegate was completed. [Editor's Note: The traffic counts were completed after the construction of Weeber Street in the Applegate Subdivision.] , Curtis G. Braeni. 1116 Weeber Circle, said he is in favor of the lowest density possible due to traffic concerns. He said it took him eight minutes to get out onto Benton Street the other day, and it wasn't even during rush hours. Toshi Hoshi. 1120 Weeber Circle, said he moved here from Palo Alto, California, and that the traffic in California was not even as bad as it is around Weeber, Harlocke and Benton Streets. He supports the lowest density possible. Olympia Needarecker, 923 Harlocke Street, supports her neighbors in an RS-5 zoning, and thanks staff and the commission for its time and effort. Timothy J. Russell. 1160 Hiqhway 1 West, said he is th,e owner of the adjoining property to the west of the Ruppert tract, called the Russell tract. Russell would like to see access to the Ruppert tract go through his property from Edingale Avenue and tied on to Ruppert 0) ..'\ :" -, ~ ..~-'~ ",- r ~" . .' ... ( ~ ~! I ., Jm'Rii) " " , "' . ':t,'r \.j , '. :,1, MINUTES PLANNING AND ZONING COMMISSION MAY 5, 1994 PAGE 6 Road at the other end of the Ruppert tract. However, Russell does not wish to see anything less than a first class, or well done development, and does not believe residential development is appropriate in this location. Robert Jansen. 220 Lafayette Street, representative of the CFO Partners, owners of the Jensen tract, noted that efforts were made with the owners of the Ruppert tract to come up with a development plan for the whole area. Jansen said his clients had entered into a purchase agreement with the prospective developers, but this agreement was contingent upon the developers also getting a similar agreement from the Ruppert family. The developers were unable to reach agreement with the Ruppert family, therefore the agree- ment was nullified. Jansen noted the proposal would have been for an RS.8 development linking both tracts together. Jansen said last October he had sent a letter to the Commis- sion stating that his clients are willing to abide by a recommendation that their tract be down zoned to RS-8, and that his clients are still willing to abide by this density, even though it is a most drastic cut in density. Jansen suggested there should be a spirit of compromise somewhere in these discussions, although he had not heard any tonight. Jansen asked the Commission not to consider an RS-5 zoning as applied to the Jensen tract, as he feels this goes too far. He did not wish to go into the legal aspects of consid- ering an RS-5 zoning, as the City Legal Department can advise the Commission of these implications, and these were discussed last fall. Jansen said the situation tonight is much the same as it has been for the last twenty to thirty years, that there are no developers waiting to rush in and develop the property as soon as it is rezoned. He also said that in five or so years there may be some new, and unthought of use for the land, or that some new type of zoning classification may be appropriate, but he assured the commission that it will not be developed any time soon with an RS-5 zoning on the land. I~ Charles W. Ruppert, 1406 W. Dubuque Road, said he is as concerned as anyone about the traffic over in this area, but the two tracts were initially put together and this is what evolved. Ruppert does not even wish to consider Harlocke Street as means of access, as he believes access to his property can be provided by Ruppert Road and Edingale Avenue. Ruppert showed a map which he said spoke a thousand words, showing that his tract should have plenty of options for access from Highway 1. Ruppert said the development should be a better development without the Harlocke Street access, howev- er, he did not see any reason the Planning and Zoning Commission should make any changes to the zoning as they will just have to change it back again in a year or two. Ruppert said he has five people, who would like to get in on this development. Ruppert is also familiar with the situation of many from out of the state who wish to settle in Iowa City if they are able to find the right location. He does not feel his tract would be an appropriate location for the type of homes these people would be considering, due to the noise from the loudspeakers heard every morning from Carousel Motors, and the high traffic situation on Highway 1, which is perhaps the busiest road in town. Ruppert said an RS.5 or RS-8 zoning would be out of the question for his property. ,,). ;, ~ I I ~\,' .... Public discussion, closed. Gibson moved to defer REZ93.0007, a Clty.lnlliated application to rezone an approx- Imate 17.08 acre tract of land located generally on the east and west sides of Harlocke Street and north of Highway 1 West from RM-44, High Density Multi-Family Residential, to RS-a, Medium Density Single-Family, or RS-S Low Density Single- "I , 'I " g ;,;: ,-- o q,)" LT( _:~.. - tr~' 0 1:...____ "'. . ',..- o v '~18 I,.S mO" t ~" 6 :~~iJ,~ ,\ .~-'..,- " i .'.;\ I \ I \ i \ I \1, .~\ , ...~... i. , Ir, \ i \ I I~ i I I , I ! I I t' I ; i". ,i I II , II , I' ;"~,, , , , , ;t 'i'~: ",' ,,: rJ ~\I~ !i'i't~tol i"!~~" :;'h' :. ~ "'I"'" , .. I ' l._..'\..._ :([-0 '~IB I,~,;: 0, .c, ....) j" l , , , '~ . '., I. ~ :" '..: ~ '.... :: .' MINUTES PLANNING AND ZONING COMMISSION MAY S, 1994 PAGE 7 -Family Residential, to the May 19, 1994, meeting of the Planning and Zoning Commission. Starr seconded. The motion carried on a vote of 5-0-1, with Dierks abstaining. Scott noted the patience of the residents of the Harlocke.Weeber neighborhood, and hoped to have a resolution of the Item soon. The Chair called a recess at 8:24 p.m. The meeting resumed at 8:29 p.m. ZONING ITEMS: 2. Public discussion of proposed amendments to the Zoning Ordinance to revise Section 36-20.S and 36-S8, Central Business Support (CB-S) zone parking requirements. Moen said due to the City Council's withdrawal of this particular issue, staff recommended that the Commission formally take the item off of its agenda by withdrawing the item. Scott said the commission could certainly do this, but how would the Commission get around to the issue of selling limits on the amount of residential uses allowed in the CB.S zone. Moen said she had this item placed on the June 19, 1994, agenda of the P&Z Commission. Starr moved to withdraw the item, discussion of proposed amendments to the Zoning Ordinance to revise Section 36-20.5 and 36.58, Central Business Support (CB-S) zone parking requirements, from the agenda as a result of council withdraw- al. Gibson seconded. Jakobsen said she was very upset that the Commission and staff had spent time looking into this item when it had not been voted upon and received a majority four-vote consen- sus from the council in the first place. The Council had not made a formal statement saying whether they were in favor of an impact fee or not. She hoped in the future the Council would give the Commission better direction. Gibson said it is the position of the Commission to be objective at all times, and that in this instance, the Council had given the Commission a clearly political issue, at least the follow-up questions to the main question were. In the future, he would prefer that the Council not send these sorts of items to the Commission. Bovbjerg seconded Gibson's comments. Jakobsen noted that another aspect of the problem was that the council expected an answer to a very difficult issue in two weeks. Scott seconded these comments, and said the only excuse that may be made is probably a result of the newness of the Council to forging a working consen- sus. Scott said that in the future, he hoped the Council would send the Commission items that they needed further assistance on, but he would certainly hope the item was worked out internally and that a working consensus was reached prior to forwarding a request to the Planning and Zoning Commission. The motion carried on a vote of 6-0. "~~-~~_: ,,~...~,- ---'-~-~ - '.-- o ,')'" ,.. . iGo.. ~ ~ :'l i, [ !~ i !~ ti ~' ~J lJ I I ~ J~18 r , , 5 ./ io, :rt1J.t~j ," , "' . '~t i ,I'" , , ~ . MINUTES PLANNING AND ZONING COMMISSION MAY 5,1994 PAGE 8 3. Public discussion of a request submitted by John Roffman to amend the Community Commercial (CC-2) zone regulations to permit building contractor facilities. Bovbjerg moved to defer the request submitted by John Roffman to amend the Community Commercial (CC-2) zone regulations to permit building contractor facilities, to the May 19, 1994, meeting of the Planning and Zoning Commission. Starr seconded. The motion carried on a vote of 6-0. ANNEXATION I REZONING ITEMS: 1, ANN94-0003. REZ94-0005. Public discussion of a City-initiated application to annex and rezone the City's south wastewater treatment plant site to P, Public zone. Denney noted the Sycamore Farms annexation was deferred until the May 17, 1994, meeting of the City Development Board. Denney said due to this deferral and some other questions surrounding Sycamore Farms, staff had amended its recommendation regarding the City-initiated annexation of the south wastewater treatment plant. Staff now recom- mended that annexation and rezoning of the subject property from County M-1 and A-1, to Public, P, be approved subject to the property being contiguous to the Iowa City limits. Scott asked whether there was discussion to defer the item until after the annexation question was decided by the City Development Board. Denney said not that he was aware of. He said the item could be voted on this evening should the Commission elect to do so, but it could also be deferred as it was not a pressing matter. Public discussion: .. Aleda Feuerbach. 1301 S. Gilbert Street, noted she is with Pleasant Valley Golf Course, which is adjacent to this property. Feuerbach asked what the implications are to Pleasant Valley should the property be zoned P for Public. She asked if this would produce a big parl< like City Park and if so, how would the cars get there. Denney said the present plans consist of a park with soccer fields on the property. Denney said the road to access this area would generally be an extension of Sycamore Street and come to the property from the north. Denney said this is part of the zoning agreement that was entered into with the County, and the City intends to honor this agreement even with this change in zoning. Feuerbach asked if this is the case, what the timetable would be, as they own the property directly south of Sycamore Street. Denney said the timing would be up to the Parks & Recreation Department and the Public Works Department. Denney said he would, have someone give Feuerbach a call to assist her in answering this question. Feuerbach said this would be helpful as she already has one lawsuit pending regarding the sewage treatment facility, and it would be helpful to have information available ahead of time. ,,. f:-ol i , I : I \ '" ... , ! Public discussion closed. BovbJerg moved to defer ANN94-0003. REZ94-0005, discussion of a City-initiated application to annex and rezone the City's south wastewater treatment plant site to )\j' "" ,"; '_'I P, ii' ~L~- -..- " , . "~ 0,') - - .- f" . .. ..... o I ~ [] t1TZt;f'j "' . ':t\,\I" ~ '. . MINUTES PLANNING AND ZONING COMMISSION MAY 5, 1994 PAGE 9 2. r .- 1" ~ .~ ] ,(~ ~;"-" P, Public zone, until the June 16, 1994, meeting of the Planning and Zoning Com- mission. Jakobsen seconded. Scott noted the City Development Board has resolved to look at the item later in May, and he would like the Sycamore Farms area annexed to the City, and then it is merely an issue of annexing contiguous property to the City. Scott said, a vote now would merely send it to the Council where it would sit in limbo until Sycamore Farms is annexed. Scott did not see any particular rush to do this, so a deferral was in order at this point. The motion carried on a vote of 6-0. ANN94-0004. REZ94-0006. Public discussion of an application submitted by Dean Oakes Construction Company and Hodge Development Company to annex an 18.6 acre tract of land located immediately south of the Iowa City corporate limits, north of Rohret Road and east of Slothower Road and rezone this tract from County RS, Suburban Residential, to RS-8, Medium Density Single-Family Residential; to rezone a 45.04 acre tract of land located west of Southwest Estates from RR-1, Rural Residential, to RS-8; and to rezone Lots 16 and 17 of Southwest Estates Part 2 from RR-1, Rural Residential, to RS-5. Scott read into the record a letter dated May 5,1994, from Hodge Construction Company, signed by Michael E. Hodge of Hodge Development Company, and addressed to Bob Miklo at the Planning and Community Development Department. "Dear Bob, as per our telephone conversation, Hodge Development Company and Oakes Con~truction Compa- ny, is hereby withdrawing our application and/or request to have previous mentioned areas of Southwest Estates rezoned to RS-5 and RS-8. We are only requesting to have the approximate 18 acres annexed to the City of Iowa City, and this area to be brought in as ID-RS. Thank you for your consideration on this matter, respectlully, Michael E. Hodge." Scott, therefore, recommended that discussion be limited to the annexation and the pro- posed ID-RS zoning, because the rest was no longer an issue at this time. Miklo said staff delivered its report at the last public meeting and reiterated that staff recommended annexing the 18 acres and rezoning to ID-RS. The reason for an ID-RS zoning is because there are unresolved questions regarding the sanitary sewer capacity for the west side in general, and it has also been brought to the attention of staff that there are water pressure issues in the area. With the new water plant being proposed, the water pressure issues are in the process of resolution. Gibson requested staff to review for the public record why the annexation is proposed and why it is in the interest of the City. Miklo said the area is within the identified eventual sanitary sewer service area. The development of this property as well as the adjacent properties would eventually allow the connection of Rohret Road with Melrose Avenue, via Slothower Road. This will improve the general traffic circulation on the west side. Dierks asked if Rohret Road is to be improved will the improvements go all the way to the western edge of the annexation property. Miklo said this is still an issue for the Council to determine. PubHc discussion: J~,., I ~ ___.M- __. _~ -,.__' ,',0,,) ".. . ',. - \ '/ L:. 4 \.>) r, , !1 ~ i " [, , i, , , Q ~d '.. ' , =~TI ., , , "' . "t' .'\.\i,. ~ ". ~. - :~ " , .. MINUTES PLANNING AND ZONING COMMISSION MAY 5, 1994 PAGE 10 I ( '! I \ ,)1 f,.... ( , , I I I I ! ,I( : i , , t, l , .9 '\1' '~' it .;(C~~ ~~~ Robert Heqeman. 44 Tucson Place, said he would like to formally protest the letter of withdrawal submitted by Hodge and Oakes. Hegeman said this is really an issue about zoning not just annexation. He thinks the proposal to rezone has possibly negatively affected the value of adjacent properties. Hegeman has yet to hear one reason in the public forum as to why this proposal would be beneficial to the public. Not hearing a reason, Hegeman believes the public is entitled to a vote on the issue, and are entitled to the precedent of this vote. Hegeman said he has spent two-and-a-half weeks dealing with the issue of rezoning. He did not think it was fair for a developer to submit three issues, divert his opponents to two of them, and then suddenly withdraw Ihose two. Hegeman apologized for his prepared statement regarding the zoning issues, because he thought the rezoning was for real. Hegeman believed there may be a bit of an image problem evolving. He said four days prior to the April 21, 1994, public meeting, he was summoned to respond to a message of rezoning that may have a serious impact on his property. Hegeman said he responded to that message by making a public statement at the public meeting. He felt the whole purpose of the process is to achieve open decisions, openly arrived at. Hegeman remind- ed the Commission that it is obligated by its by-laws to protect the general welfare of the citizens of the community, and both of the applicants who have caused such damage in this situation are not citizens of the City, as they both live outside the City boundaries. Hegeman said both have seriously harmed the neighborhood due to the publicity regard- Q ing rezoning. He said the failure of the applicant to come into this meeting and support it in any way, leads to a situation in which questions are raised about the zoning and development process. Hegeman said the neighborhood has provided reasons why this zoning should not be approved and the Commission has considered these. There have now been two open meetings, and Hegeman believed the residents were entitled to vote up or down on the rezoning proposal. Hegeman said the City staff itself had commented, saying that it was premature. Hegeman asked why then it was submitted if the applicants were not interest- ed in defending it before the Commission. He postulated it was done with the intention to damage the properties. Hegeman said he does not feel the withdrawal to be appropri- ate and that part of this withdrawal was due to a threatened law suit. This suit was to be over the stated intent of Oakes to divide Lots 16 & 17, and that this intent, in and of itself, was in violation of the covenants regarding these properties. Hegeman recognized that the Commission holds very important powers. He believed the powers to mold a community are fundamental. Hegeman said these powers include a great deal of accommodation between the adjacent land owners, and there is no doubt about this. Hegeman believed the application showed no effort to accommodate the adjacent uses, and that putting RS-8 next to an RR-1, means a great change in minimum lot size within a space of five feet and that one affects the value of the other. Hegeman also feels this would present a marked inequality to the kids growing up in the area, and that there should be a gradual transition between the zones. Hegeman said the other aspect of the application, the rezoning of Lots 16 & 17, was a flagrant violation of existing covenants. He said we all know the City is not bound by covenant. He said the process of building a community means promises made are promises kept. Hegeman said when these developers took over Seville's interest in the. '~'5' i "I t. l ~) ~d, . =..'::~ -~-, ~ - ,0)'.' !. . Z,.,'tfllTI "' . "t' ",\'. . , .~' ~ ... . . :.' : MINUTES PLANNING AND ZONING COMMISSION MAY 5, 1994 PAGE 11 property, there was immediate and frank disrespect for the way things were going and the value of the properties, and a premature proposal was submitted that was severely injurious to the adjacent land owners. Hegeman said he has examined the public record and has never heard a valid reason for why the developers pursued this project, and why there was such a severe change of public policy, going from RR-1 to Rs-a. Hegeman recalled the by-laws, and said it is the purpose of the Commission to provide for the general welfare of the citizens of Iowa City, not the businesses of Iowa City, nor the land owners of Iowa City, but the citizens. He said the definition of citizen states, the inhabitants of a city or town, and one entitled to the rights and privileges thereof; a native or naturalized person who owes an allegiance to a government and is entitled to protec- tion from it; etc. Hegeman said when he made Iowa City his home, he made a commit- ment to this city. He purchased a home and has expended effort to make a community through involvement with the Johnson County Ambulance Service, and that he, indeed, pays taxes to the community. The reciprocity of this is by governmental bodies that are to oversee the citizens as if they are entitled to certain protections; just as the citizens are entitled to protection from vandals, the citizens are entitled to protection from premature and disrespectful applications for rezoning that have serious harm for a neighborhood. ~ " , I. ",\ ( -'1 \ ,I \ i~ I , I I': In regard to the annexation, Hegeman felt the whole process was intertwined in not very clean hands. He personally felt there was an image problem involved. He said, a propo- nent submits an important annexation and rezoning issue. The neighbors are notified four days before an important issue. He came and made a statement. All the citizens of his neighborhood show up and speak against the proposal. He heard no citizens speak for the proposal. The only party that did not speak against it was the City itself. Hegeman said he is a novice to these matters, but asked what he is to think when someone submits a proposal and does not show up to speak for it. He wondered if they have inside connections, and did not see this as fair. In examining the public record, he had yet to see a reason for why these rezonings and annexation should take place. Hegeman said he fully understands the City has an important interest in zoning and annexation issues, but only has an interest when the issue is framed. Hegeman said what he means by framed, is that a proponent having never spoken or defended itself in a public meeting is not entitled to a favorable vote from the commission. Hegeman wondered then whether the City could carry the proponents' cause by speaking for the annexation proposal. Hegeman felt this was not fair and wondered what image this may portray. Hegeman said that if the City carries the developer's cause, the developer is sitting up with the Commis- sion, and not with the public. Gail P. Zlatnik. 1531 Phoenix Drive, wished to put into the public record how indebted the residents of the neighborhood are to Jim Hegeman for all his efforts on the issue. Zlatnik asked what the reasons for doing the annexation now are, when there are so many issues that are yet to be resolved in relation to this land. Scott said one of the reasons Public Works has so wholeheartedly supported the annex- ation, is due to the proposed reconstruction of Rohret Road. Scott said, this commission, the City Council and the taxpayers themselves, all share in the same frustration as a result of the Iowa City School Board making a decision to locate the school on Rohret Road independent of any of the planning goals of the City of Iowa City. The pedestrian crossing bridge for Rohret Road ?nd U.S. Highway 218, was just let this past week by the i ID .. , ~~' , ,. i :;".J \'11 ,:I l~ :"~: l: ;1't~:: :.\ ~t;~ ...'~ '~Ii ,(~~'~'''~'. "'~_.~1I'~-~ ~_, oj' I 8 I !~, yO. " ~'.i..:.C'it,1 I..'.-'~... , ,'" "~i-', 'I Iii , , 1'-' ; I I: I I " I Ii II I ! ! ~. i : I _ 1 I ,I I 'I, I ~(o/ , , /1 ,J ~.' 'l:F.i~~~f~a', t'lV.:"E~m r~I(.'R !' "OVA ':.,}J,/" L_",.: ,(~ 0 ;' i "' . "t.,\;, , , 1 " , . MINUTES PLANNING AND ZONING COMMISSION MAY 5, 1994 PAGE 12 Iowa Department of Transportation at a cost of $658,000, and this does not even touch the cost involved in improving, upgrading and paving of Rohret Road. Public Works strongly supports the annexation because they feel the road improvements should go to the extreme edge of the city, as contained in the Long-Range Comprehen- sive Plan. The Long-Range Comprehensive Plan also includes Slothower Road, and it is in the interest of the City to have Slothower Road improved to provide an access to Melrose Avenue and relieve some of the congestion on Mormon Trek Boulevard. Scott said if you were to go back and examine the approval of Southwest Estates by the Planning and Zoning Commission, and its recommendation to Counpil, there was a subsidiary motion that said Rohret Road should not be upgraded until 1998, and the City Council affirmed this recommendation. Scott said, the public policy of the City was changed, however, by another elected public body. Zlatnik asked then why the annexation needs to be done now when there are so many unanswered questions in regard to sewage and water pressure, instead of in the year 2010, as the Long-Range Comprehensive Plan had identified. Scott said because there is a clear public benefit for the annexation and the subsequent improvement of that section of Rohret Road, and this is a public issue; whether it should truly be annexed or not is a political 'issue, and he does not wish to get in to that. Zlatnik asked if anyone has determined a trade-off for what it would cost to make the improvements to the property, as opposed to the supposed benefits that would be received. Dierks said that the City was put in a bind to make these improvements, when they weren't expecting to, because the City now has to prepare for an elementary school to be built in the area, and the issue is not really to annex the land for the sake of development, but rather for the sake of road improvements to carry the children to and from the school safely. Zlatnik asked if the reason for the annexation then, also includes improvements to Slothower Road. Dierks said Slothower Road is nothing more than a tire track at the present and that there are no immediate plans to improve Slothower Road, although the City does realize its potential to alleviate traffic problems in the future and provide an alternate route to Melrose Avenue. Zlatnik asked why improvements of this section of Rohret and Slothower could not be improved together at some time in the future. Scott said these are all debatable, political issues that need to be answered by each individual. Scott said I from a planning perspec- tive, however, there is a demonstrable public good, or benefit, for paving Rohret Road to the terminus of the potential limits of the City. In planning documents that exist, the potential City limits are at the junction of Rohret Road with Slothower Road. Scott said its a debatable issue, but the political realities should be argued at the City Council level, and not here. Zlatnik said she would take this up with the City Council then, but asked why'the road improvements needed to be made at all if the road leads to nowhere, and the same for Slothower Road. Zlatnik further asked if the City intends to receive compensation from the developer of the proposed annexation property for developing Rohret Road to Slotho- wer Road. Scott said Rohret Road, from Mormon Trek Boulevard to the proposed terminus of the City limits at Slothower Road, is classified as an arterial street, and by this definition, the City would pick up the entire cost of road improvements. Scott said this is -- t....._~ 0._ )," ,. . l .; I J~Jf I ' , t 'I ~) , 0, i:'1~1 ;. ... . ,t'I' "". ~ -, ".. . . Q,-" MINUTES PLANNING AND ZONING COMMISSION MAY 5, 1994 PAGE 13 the policy the City has followed in the past. Scott believes the City could assess the developer, but this is not the policy followed in the past. Miklo said a benefit would be full dedication of right-of-way to the City. ' Gibson said he has heard a strong emotional argument against annexation, but asked what is actually wrong with the annexation. It appears to Gibson that the arguments are tied in with the requests to rezone that have been withdrawn, but he heard no negative reasons as to ~hy the annexation should not go through. Zlatnik said she cannot explain right now any solid reasons not to annex the site, but just wonders what the reasons for annexation are, other than for road improvements and the potential improvements to Slothower Road. Bormann said according to the long-range plan, one day the City will want to annex this property, and righf now there is someone who voluntarily wants the property annexed. Bormann said the reason for bringing the property in with an ID-RS zoning is in recognition of all of the problems that exist, the sewer capacity problems, the water pressure, etc. The ID-RS zone designation recogniz- es that the City cannot service this area yet. The City wants the land within the City limits, g because there are valid reasons, and the property owner is seeking voluntary annexation. ~ Starr said that if someone was to develop the property as part of the County, they may I not want to develop at the standards the City desires, and this is the reason for the Fringe Area Agreement. Miklo added that he is not sure whether the Fringe Area Agreement gets specific in regard to this particular location, but that the Sanitary Sewer Service Area does identify the area for annexation. I \ I /" ; i I i , , Bovbjerg asked if it would be more economical to do the road improvements now, as opposed to coming back in several years to add on. Bormann said she was not sure, but it was her understanding from Public Works that it would be more economical to do the improvements now. Bovbjerg said that would be another reason for the public good then. Jakobsen added that the annexation would also put more land on the tax roles that is now taxed at the County rate. Zlatnik said that perhaps this is a separate issue than what she should be concerned about, but it is very difficult to separate the issues when she and her husband had purchased their property for what they thought was a rural setting for the rest of her life, and to suddenly realize that they may have development, and fairly intensive at that, virtually next door. /-:.. , r I r:~ \ I ,\ i,.~-"', I if' f" 'I. , Scott read for the benefit of Zlatnik, and the previous speaker, Hegeman, a statement from page 6 of the April 21, 1994, Minutes of the P&Z Commission, which said, "Chairman Scott noted that the only item under consideration right now is the proposed annexation and the zoning of this tract to ID-RS, as the sewer issues need to be resolved before the rezoning on the other tracts are considered." Scott said these sewer constraints are significant enough that the rezonings would not be considered until those issues are resolved, and they may not be resolved in the near future. According to what Public Works has indicated, in a two year time frame they may have a better idea of the sewer improvements to be done and where to fit these in to the Capital Improvements budget. They are presently not in the Capital Improvements budget for the short range. I ! i J l, \ ,,:"'.:., !l'1. "'I'. '~ 'I, ""''-ii', ""~, ;i 6,.iJ~! i.~ " >""1 l._,."I,., Frank Zlatnik. 1531 Phoenix Drive, responded to Gibson's comment that "the road can be built a little cheaper for these few hundred yards, so why should this be a problem." t--=-;-~~~-'- ". "'~'7Nmw,__ ,~, .. n_ __ :_..~:'11 0.. .),.' J~lf ~'S ~O ~~I' J..4-"-''4'-'.'. , ' " , r .S (-'.1 \\ '. I " \i ~ , I \ I" I I I I , ~~ 'I' , . I ,I I \7J1.,...; '.'\'-' WI .~~"'~' " "~. ,.:,'..'/' --, :~, :~1\:~1 l.. ~:..- _..,I ,(--_.~ ., ;' i ... . '~~>j '"I, " , ~ '. . :.' . MINUTES PLANNING AND ZONING COMMISSION MAY 5, 1994 PAGE 14 Zlatnik said because, if you allow the road improvements, you are implying the allowance to build on this property, which implies further costs associated with improving the sewers. Zlatnik said he can envision at some future meeting a developer saying it was in the City Comprehensive Plan to get out there, and that the City built the road to get out there, and that now even though the City has to commit x-amount of dollars to put in extra lift stations, or to put extra pipes, clearly the precedent action was that this should be devel- oped. Zlatnik contended when the Slothower Road business was settled, in terms of taking the long-range limits of the City to Slothower Road, that the City was not aware of the 'sewer issues. People didn't know and didn't pay much attention to them. Therefore, annexation out to the potential City limits, as identified in the long-range plan, does imply development. He stated we have got to deal with the sewer costs and what side we are going to be on, but the issue is then going to be debated in the political sense. The implication is not only did the plans state this, but as we annex, we continue to encourage the developer-speculator that this will continue. Gibson asked if Zlatnik was saying he does not wish to annex, because he does not wish development of this tract. Zlatnik said, yes, to be honest, but to put it another way, Zlatnik did not believe the City should annex the property to imply deveiopment until the City had a better idea of what costs may be involved in regard to the sewer and water costs. Gibson asked whether the site would be connected to the landfill lift station. Miklo responded that Public Works has requested that the area be placed on a separate lift station. Gibson asked whether he was correct in stating that the lift station and sewage costs would be picked up by the developer. Miklo said this would be correct. Rorv Fischer. 53 Tucson Place, said he lives on the lot below Lot 16, and that he will probably be affected by the project more so than some other people. Fischer quoted Miklo as saying that the reason for annexing this land is because it lies within the long- -term sanitary sewer service area, and this district includes the areas to the north, and that the goal of the annexation is to improve the flow of traffic between Rohret Road and Melrose Avenue, via Slothower Road. Fischer said it was his understanding that the Rohret Road improvements would only go to slightly beyond the school, and would end before the Southwest Estates entryway. Miklo said the improvements would go to the current City limits and that this is slightly beyond the Southwest Estates entrance. Fischer asked if the land is annexed would it follow that the road would be improved automatically, or whether this was something the Commission was speculating on. Scott said Public Works has made the recommendation that the land be annexed so that the road improvements can occur. Scott noted Bormann had stated earlier that the City is always open to voluntary annexations if, in fact, it is in an area that is slated for annex- ation. This area is slated for annexation. Scott said the City, in his memory, has never done an involuntary annexation, and it is extremely difficult under Iowa law to do an involuntary annexation. Scott said when a tract becomes available under voluntary annexation, it is normally in the City's interest to annex it should a public good exist. Scott believed there was a demonstrative public good in this instance. Fischer referred to the properties that lie between this property and Mormon Trek Boule- vard to the north and south of Rohret Road that are not developed, and asked whether all of these are annexed. He could not understand any reason why these may not be ........- ,.. . la'~ JIl <oJr: --:. -,0-,): 1"'1'" -I I )r.. ~, ~1 . ~d " i" I }:~:r~l .' . . ~t; ) . '\'., '0' ~ ", ".. . :.1. , ,... MINUTES PLANNING AND ZONING COMMISSION MAY 5,1994 PAGE 15 annexed into the City first, before this property at the edge of the City is added on. And in regard to negative impacts, Fischer noted that people have referred to the Weber School situation a's comparable to the Roosevelt School situation, in that they both lie on a major arterial. In the case of Weber Elementary, there is no road that can access the school from the back side as there is with Roosevelt Elementary. Fischer said, if this land is annexed and further land between this and Mormon Trek Boulevard is annexed, he could not imagine anything less than a massive increase in development. Jakobsen said Fischer does not realize that the reason for this was the result of a School Board decision. The P&Z Commission had no more to do with this than he does. Fischer felt the reason to annex the property for a potential quarter-mile improvement of road was not enough reason to warrant an annexation. Scott said everything between this property and the east, north of Rohret Road to Mormon Trek Boulevard is presently within the corporate , limits of Iowa City. Rick Shields. 3335 Rohret Road. said he lives directly across from the proposed annexed area. He pointed out that there is a short-term vision involved here when it is said that it would be a benefit to the City to carry the road improvements out to Slothower Road. The long-term vision is that there is a sanitary landfill that abuts this with noises, such as ~ the backing up sounds of heavy machinery. Shields said when he and his wife purchased 9 their property, they inquired into what would happen with the property across the way. ~ They learned that if annexed, it certainly was going to increase traffic on Rohret Road. 0 Further, now that the landfill is expected to remain open for another 15 to 20 years, planners need to couple what type of development is going to occur here close to the landfill, as there will literally be a landfill in the backyards of many of these homes. ( Shields said the longer-term vision and position of the City is that ultimately there will be development on this site. He has heard the Commission say that the purpose for annex- ing is for development. Shields felt this may concern him, because the ultimate develop- ment that will occur at this site will be back to the original zoning issue, and a decision will need to be made. Scott said the Commission does not say you annex to develop, or that annexation implies development will occur. The reason annexation occurs is to control the type and density of development. Scott said there are long-term planning benefits to the City for annexing this tract, regardless of what Oakes and Hodge want to do with the property. Shields said it was his understanding, as stated by Hegeman and others, that the withdrawal of the rezoning was somehow coupled with the acceptance of the annex- ation. Scott said that was a false accusation that Hegeman was willing to make in a public meeting, unsubstantiated by facti and it is not true. Shields said the reason for this meeting, however, is for citizens to voice their opinions, and that is what they were here doing. Scott said you must at least be willing to stick to truthful fact and not false accusa- tions. Shields said, yes. The message he was bringing to the meeting tonight was that the landfill has bearing on the type of development that should occur nearby and whether the property should be annexed and developed at all. v: ,,, ~ Gibson asked what is wrong with the site, however, other than the fact that Shields does not want it developed. Gibson said Shields had bought a house there apparently fully aware that the landfill exists there. These lots will be developed and sold as well knowing there is a landfill there. The future owners will probably be willing to presume that this might diminish the property values to some degree. Shields said a person buys a house near a landfill, because there are certain assumptions or guarantees, with environmental 'I ,:.;) 0,. !i1 1~lg ,C~O '"~-~_.- " " - , ---. - o ~:l I is 10' ?zr.%.q I \ /i ,..~ , I, , , , ' , , , i ill, \,,~ :,",'/~' :~';, i,\~ ,(~~ \. , ... . ':r, I ,I" ,~, ~ '., ... . ,.::.':.. MINUTES PLANNING AND ZONING COMMISSION MAY 5, 1994 PAGE 16 concerns and otherwise, it is not a good area to be developed and that it would not be developed. Gibson observed an assumption on the part of a property owner is not a reason for making a zoning decision. Shields suggested then that the land should be made into a park, an environmental buffer zone for the preexisting environments. Gibson said this is the standard request for every development, annexation, what have you. He asked who was going ,to pay for this. Gibson said the City has a Parks & Recreation Commission that he imagines has spent to the limit in buying parks. Dierks added there have been instances of where neighbors have come together and purchased a lot or so as a joint common area. ' Hegeman said, sometimes he gets excited and he did not mean to get angry or cast any suspicions upon the Commission. He apologized and withdrew any accusations he may have made. Public discussion closed. Bovbjerg moved to approve ANN94-0004, an application submitted by Dean Oakes Construction Company and Hodge Development Company to annex an 18.6 acre tract of land located immediately south of the Iowa City corporate limits, north of Rohret Road and east of Slothower Road and rezone this tract from County RS, Suburban Residential, to ID-RS, Interim Development Single-Family Residential. Starr seconded. <D Scott reiterated the benefits to the public if this area is annexed. He stated the annexation stands alone on its own merits in that it is in the long-term interests of the City. Planning documents show this area within the City limits in the future. If the area were to be devel- oped in the County, Scott was confident the City would exercise veto power over any subdivision due to inadequate infrastructure development, and the need for development to occur in line with City density and design standards. Scott stated that annexations occur, in part, so the City is able to control the type and density of development within the fringe areas near the City. The motion carried on a vote of 6-0. DEVELOPMENT ITEM: 1. SUB94-0006. Discussion of an application submitted by Windsor Ridge Development Company for final plat approval of Windsor Ridge, Part 5, a 17 lot, 9.31 acre residential subdivision located immediately west of Taft Avenue. Denney said staff recommended that SUB94-0006 be approved, subject to approval of legal papers by the City Attorney's Office, and approval of construction plans by the Public Works Department. Denney'said there were some questions Monday night at the informal meeting of the Planning and Zoning Commission regarding means of secondary access to the plat. Denney noted that the plat is no longer proposing a connection on to Taft Avenue. Denney said if over 250-260 dwelling units are to be built then means of second- ary access should be provided. Public discussion. I~IS k4o'o_ _~..m_.. '",0,) I aD", is' U ,.... , "--~ ",:': ",.'.! ;'.' .,.... i'~~..: '\.'" :,- ;; ...~ .. .-:-: , I ; .,\ ' (~.\ \\ \; ~ I~ ' , , , i : I I I i ~:. i l' \ ~ wf , , ...,' ;',~",;.,;", ~I. 1, ;.:'i' it, , w' -~ :ro /'l: "': -' "' . ..~ -, ',"!\\I '. " , ': ,', . , " "'V . ,.,.. ,:,' ,,' , . . ~.,_.-.."....",..",..J'_,,,,_",,_,,_._,,_ , , ... . . _,~"".__~,,,_,,,~._"''''''_',, '''''' ""';M".' " . "'~',~''''',.., ....~...~"...',."....~.,.,,~.,...'.._'h_.___~_... ,,,,g ""/T""';' )5 " MINUTES PLANNING AND ZONING COMMISSION MAY 5,1994 PAGE 17 There was none. Starr moved to approve SUB94.000S, an application submitted by Windsor Ridge Development Company for final plat approval of Windsor Ridge, Part 5, a 17 lot, 9.31 acre residential subdivision lacated immediately west .of Taft Avenue,. subject to appraval of legal papers by the City Attorney's Office, and approval .of construction plans by the Public Works Department prior to Cauncil consideration. Bovbjerg seconded. The motion carried on a vote of S-O. CONSIDERATION QF THE MINUTES OF THE APRIL 21. 1994, PLANNING AND ZONING COMMISSION MEETING. Bovbjerg moved to approve the minutes .of the April 21, 1994, Planning and Zoning Com. mission meeting. Dierks seconded. Jakobsen moved to amend the main motion, to defer consideration of the minutes of the April 21, 1994, Planning and Zoning Commission meeting, to the May 19, 1994, meeting of the Planning and Zoning Commission. Dierks seconded. The motion to amend the main motion carried on a vate of 6.0. The amended motion carried on a vote of 6.0. OTHER BUSINESS: Jakobsen thanked Monica Moen for all her hard work and dedication to public service over the years, and wished her good luck in all her future endeavors. Scott said "thank you" is not adequate. Monica has been a tremendous asset to the City, the Commission, and the planning staff. The Commission seconded all these comments. ADJOURNMENT: The meeting was adjourned at 10:0S PM , George Starr, Secretary Minutes submitted by Jeff Haring. mlns\p&z5.5 "i IU~~~' - ".','~s::,'o. ',,1~;i "", ,', .~V I ~, 10) , ,.\ m;Z4 .. ' , ( I ,,\ (-', \\ \ ,~ ~-'7~~ I" I I ! I I I , ~' i i . ~ i ~ ,,;'~.'i:~',',I,li I,; "I, ", P;, "'t'" ?- ~),'t' --..' . ~ " I .' . .:t ~ I '\.'j ", .. ~ '. ,.' . . :: . - .-- ...... .". ,.' . .. ,4 ;0' / 'Piarl"~ .J.- ;z.a.,/~ ' R.ES Ll La.R ~ meEt'nJ~ S' - 5' -'11-/ 1':30 -p, m. "?~€.a.St. Si~~ IN: I. P.cl.d~l:.SS: llii Scl.ll6 J..t. ~~. j. eJ:)'-f'Gzrr ~ ~.e/A/?^,- 4/0"7 .e::-'./.7,,(/ft,a!> AOV~ ~.k/, 3. kdltitt 61<0,/\/,-, / /(//' U(jtl~1 eu"dt~ 4. 0i3j~ll1( J!(~4dftu' r:; () tJa~b6)f 5;7, , /J ir-n4.... r-,(7,/1_ fA )~ /l $. vii tuUa~ t?~ / ~ UW e;J~/(/ C/ /(1 r? ~ ,. j~CL~ ~, ~ ~~ W Q{&\' ~ 7. . J ( cJ. '3 J-f{i rtJ../() eke 8. 1/;3 ,Ih"'/;(J K~ !?i- f// IJ4-uJ g) 7 w.!2ebv ;//7 'lkj~t Sf. 9. 13. r?~ ttJ~ ( I /i ,1 /{/:li}Ij// tv ' j .,. I Iii. l ~ /&! A Yht.aJ li?1/I/k-' "L;~ :-:' ~ ,n '~18 __, _~~ 0 .'j, , ,\ ".' ""~'S . ~ 0, r " r. r'~\ \ \ r~ , ' , \' I . ~:l :, \ 'i, . ... ". . " '.... , , ;.~. . . '\ ". . ". .:..- ,2 P-+-Z R.€~llLo.~ ~l meEflN~ ' 5 - ::,- - q'-l 1130 'P, m. ~ita.sf. Sl~~ IN: ~o..m.t: 'Acia~e.S5: ).YvtI/A<l6tLzrflr//I lIor U) I( k-r Crrzlce 1ft '/'~ . { 02, [,ul(1i>(r"I6j(,IU"~ J)It, WR"~...t!L}o-J( C,"'I. 3 ,.~\ ..,-sL, ( r\zJ~':' Ild-.O '~).e~6er L( II 3~~ ~1Jjtcl~ ~ t_ . ~(66 Ht) ( W~5{- ~..9~ L~~r'Ot\ Sf,. , 1 ~~'~0<<~8~ ~~, /wr ~. f/kif-if 41.( fL-.Y'vrV ~ ~ I r f=" 1(3 I P PvU. iJ;; @( ) JS~l ~t\k&~ ~ 0l.fJe~-&~~ /sv1 !1-wr>( ~ I $. ,. 9. 10. II. 13. 10/f7 nS/lt:X Iii. o , i ' s ~ TucsoN?'c. , .0 J~li . "',','.' .', ...~;'~ : Ib .... ;. ~a: ~') }'O "c c~.) ~ ~,., I.'.. ,,'..'- , (' 1'1 i " I I , i ! i i I , ! i I ~, 'I' I I II ' l ! ~~,,,,i , !fI' ;M~.n' ,11m I i1''fiil(, 1,..-..'\ " i"l' ... . . '~t: ' . ,,\1. . \ , ,.' '.' ~ .'..,,'. . .'--(~ .~.:.:,.,.,. .." -.... ..,..-_.~',.,.~'.""'~.'...' MINUTES IOWA CITY HOUSING COMMISSION MARCH 8, 1994 CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: BENJAMIN J MOORE, ROBIN PAETZOLD-DURUMERIC, PAUL EGLI (ARRIVED 8:10 AM) JAMES L HARRIS, CHARLES EASTHAM MEMBERS ABSENT: ROGER J REILLY, JACK MCMAHON STAFF PRESENT: MARIANNE MILKMAN, GARY KLINEFELTER, ANDY ROCCA, STEVE NASBY, RONALD HENDERSON RECOMMENDATIONS TO COUNCIL: None MEETING TO ORDER: Meeting was called to order at 8:05 AM by Chairperson Moore. MINUTES OF JANUARY 11, 1994, APPEALS BOARD MEETING: Motion to approve the Minutes was made by Paetzold-Durumeric, seconded by Moore, carried 4-0. Affirmative roll call vote unanimous: Moore, Paetzold-Durumeric, Harris, Eastham. Absent: McMahon, Egli, Reilly Amendments to the Iowa City Housing Code - Klinefelter/Rocca Amendments to the Iowa City Housing Code are proposed for the purpose of 1) adding PREMISES IDENTIFICATION AND ACCESS as section 17-6(e), 2) combining sections 17-6(e) and (f) into one section 17-6(f), and 3) amending section 17-6(q), which would include new section 17-6(e). Recommendation is that language used in the Uniform Fire Code be adopted with some modification. The new section PREMISES IDENTIFICATION and KEY BOXES would allow quick identification of buildings and with the use of key boxes allow access to security buildings and prevent damage in the event of fire or medical emergency. Both property owners and occupants would benefit. A variety of security key boxes are readily available at a cost of $100 - $200. Key boxes are currently in use and have been in some locations for about ten years. It is a very secure system and no reports of tampering have been received. Keys can not be duplicated. Notices have been sent to the Homeowners Association and this issue was discussed at their last meeting. City Council must hold public hearings before action is taken. Housing Commission members requested staff to provide the exact language of the proposed sections before making recommsndation to City Council at the next meeting in April. MINUTES OF FEBRUARY 8, 1994, HOUSING COMMISSION MEETING: Motion to approve the minutes as amended was made by Paetzold-Durumeric, seconded by Eastham, carried 5-0, Affirmative roll call vote unanimous: Moore, Paetzold- Durumeric, Harris, Eastham, Egli. Absent: McMahon, Reilly ,''''\'':' .. (~-- -...... -,-- 'II - - \,' --_._--_.~~.-- - J,',.,',',",.,'"'''' " :,,',. ::'.'...... \ O "",' ',-::-, _,; ,e,' " P' . , .,-.-- 1 I I 'I " .' llfu~~ ....--..,. ,(", (-"'\ \ \ 'I l._~.~ rr- iL_~ \' ~ 1 ., ... . '.:r~ \'t. , '~ ... .~. .".1 ~ ..... ".. . . _.,:~-"- , ...A"'"~' "". O-,~,.'.. .'.' "' ,_ .. PAGE 2 MINUTES IOWA CITY HOUSING COMMISSION MARCH 8, 1994 CD HOUSING UPDATE - MILKMAN - REVIEW PROPOSED HOME BUDGET: Milkman stated the memo dated February 16, 1994, which outlined the proposed HOME budget, has been revised due to additional discussions on the Robert BurnS/Greater Iowa city Housing Fellowship proposal to build 324 units. Staff originally supported the proposal because it was their understanding this was to be a truly mixed income project of 324 units, with truly mixed defined as units affordable to low income residents and units at market rate. staff discovered that the proposal actually was a concentration of all low income residents 0-60% median income. This is unacceptable for Iowa city. HUD regulations for new Public Housing permit a maximum of 200 units on one site. Due to the size and type of the project proposed, the city would be required to rezone the area and to generate a capital improvement project for added sewers. Given these and other concerns, the staff was recommending a revised, HOME funding proposal be discussed. Housing commission discussed the added information provided in the memo. While the Housing Commission supports efforts to get more affordable housing, Housing Commission members felt that a priority A recommendation to CCN should be ,withdrawn for the application. Eastham stated Burns and Greater Iowa City Housing Fellowship have talked with CDBG staff and were working to revise the application, because without CDBG money, the project could not proceed. He anticipated having the proposed changes to CDBG staff for their review by March 15, 1994. Housing Commission set a special meeting date for March 22, 1994, to review the proposed changes to the application in order to make a recommendation to CCN at there meetings on March 23 and 24, 1994, for funding. Motion to withdraw recommendation to CCN for priority A ranking for the Robert P Burns and Greater Iowa City Housing Fellowship application for CDBG funds was made by Moore, seconded by Egli, carried 3-1. Roll call vote: Ayes: Moore, Egli, Paetzold-Durumeric. Nays: Harris. Abstain: Eastham. Absent: Reilly, McMahon. " CCN REPORT - No meeting since last scheduled meeting. HOUSING AUTHORITY REPORT - HENDERSON Henderson reviewed the statistics for March and pointed out the few remaining certificates and vouchers to issue. Henderson stated that it still appears that a 95% occupancy in the certificate program will be met. Due to the high lease-up rate, a letter will be sent to HUD indicating that the new Certificates and Vouchers have been utilized. One and two bedroom issues will be slowed due to the numbers previously issued and the lack of assistance available. The staff will concentrate on issuing three bedroom units to bring down the waiting list time and will withhold some of the other bedroom units to achieve this. It was pointed out ,that the actual mix of vouchers is controlled by the Housing Authority as long as dollars are available for a five year period. , I~I, ...",.,............... -~ .,.~i ),',"" ," ,\'1:" .... .'.... , id, "~';.-,' "'''''',''... :';";,.,...., 1"0"" i :) ~, ~-~-C - o. '. " , , ..'~~ ~,\'t, ,f .. ...,.-'.. , I Pi1lii~ ..0,,_, 'j,",. '. ,'. ," ;,, . , " l ". '''>? "'. I . . . .1'. ," ,,'~..~~~.,_.,---. '.. _ ._,...'-._.. .~,_.~,.-.,'~,~~'.'''_.:,._.;:'..'~\...'. ",:""'.'.,~. ,'",- ",' . ..',' '__':'__~','c:,:'.O',"o ,'".'.' ",'. ..,.'.' ,',',",.__.~,,~o~__. ___....... I PAGE 3 MINUTES IOWA CITY HOUSING COMMISSION MARCH 8, 1994 The FSS write-up was passed out to the sub-committee for review. No deadlines were identified for this phase of the review. Henderson stated that the initial utility allowance review has been completed and asked that the commission give some direction at the next meeting. OLD BUSINESS - Due to the pressing nature of the HOME proposal, it was agreed that the old business be moved to the agenda for next month. ,'" NEW BUSINESS - Due to the lateness, new business was not entertained. ADJOURNMENT: Motion for adjournment at 9:30 AM was made by Moore, seconded by Egli, carried 5-0. Affirmative roll call vote unanimous: Moore, Paetzold-Durumeric, Harris, Eastham, Egli. Absent: McMahon, Reilly APPROVED BY: BENJAMIN J. MOORE, CHAIRPERSON ~ . .d; t/..&(IV I " (,)\' \J , ( " i I'~ " ,I ,/ I \ ~ ~ ,~'~ I' t I~', nfl ~-~, ,',.,'.",0,.., ,. "".Ii",'" j""'" ',,',,',",.....," " "'.:" " , '" '" ,"" '::'~>' .' :~}:: .' :;,;~7: ::'\",<~' . \ I' ,....':',F"..;.,-i'::.'..'--;:':..'I', " " is I' to>:, 'ff'~- 1 .~'~ ;~---~- - -.-- ~ ,n, l.'2.>';.:~'l I. ~~') I r .l r-'\ \ ,\ \ ,~ r.,;.=.:~ i i \ " I I i I i I , i i I ~. ~ ! '. i , I ,~ " ~,'~,~; ():~ Co . \' i ..' . . ~ t : ,.\1" , , ',' ~ ", . :! MINUTES IOWA CITY HOUSING COMMISSION SPECIAL MEETING MARCH 22, 1994 CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: BENJAMIN J MOORE, ROBIN PAETZOLD-DURUMERIC, JAMES L HARRIS, CHARLES EASTHAM MEMBERS ABSENT: ROGER J REILLY, PAUL EGLI, JACK MCMAHON STAFF PRESENT: MARIANNE MILKMAN, STEVE NASBY, RON HENDERSON, SECRETARY VIRGINIA STROUD OTHERS PRESENT: ROBERT BURNS RECOMMENDATIONS TO COUNCIL: None MEETING TO ORDER: Meeting was called to order at 8:04 AM by Chairperson Moore. MINUTES OF MARCH 1, 1994, SPECIAL MEETING: Motion to approve the Minutes was made by Eastham, seconded by paetzold-Durumeric, carried 4- O. Affirmative roll call vote unanimous: Moore, Paetzold-Durumeric, Harris, Eastham. Absent: McMahon, Egli, Reilly. REVIEW AND MAKE FUNDING RECOMMENDATION ON 1994 CDBG APPLICATION: ROBERT P BURNS/GREATER IOWA CITY HOUSING FELLOWSHIP (GICHF) - MILKMAN Housing Commission was unable to make a recommendation because there was no quorum present for this business item. Eastham abstained from recommendation due to his involvement in Greater Iowa City Housing Fellowship thereby reducing the quorum. Paetzold-Durumeric felt Housing Commission could discuss the project. Eastham stated a revision to the "Funds for Acquisition of the site" was submitted which now plans 133 units for households below 60% median income, and 191 units for households above 80% median income. Milkman stated there are still a number of unknowns in this project. Harris stated this is a large scale project not done before, but is worth trying. Moore felt it was too much of a concentration in one area, smaller projects like the 20 units at Shamrock Place, 1B units at Broadway and scattered sites works great. Paetzold-Durumeric stated she would like to see the project go and the unknowns weren't substantial enough to vote against the project. RECOMMENDATION TO CITY COUNCIL ON HOME PROGRAM - MILKMAN Housing Commission was unable to make a recommendation because there was no quorum present was present for this business item. Eastham abstained from recommendation due to his involvement in Greater Iowa City Housing Fellowship thereby reducing the quorum. Milkman stated that for the first time Iowa City has become a Participating Jurisdiction (PJ) for HOME funds, which is parallels an entitlement city. HOME monies in the amount of $500,000 need to be allocated. HOME funds can be used for acquisition, new construction, rehab, ..... oj,,:P ..",.. _. \~''\ ",'.. ,,"' . '. I' P .,. , )5 Id ~~\',~~ ':,...'; . t",", ,I.,.' . '.~'_..:- .-.,..;...,.,- \i ; ',! , \ I ~, ',C-o " .',. .....,:.~~r~:~'i,~.: ',9\' oj "... I ,', " ,i'~' "', , ", w;" ...,' ,. ~ " . :", ":::,,,::.', . ,.:....' ..'.,.. _~u ...._. _"".~~_._ ';'--,_.. _ ", . '" , :. ','." ,c ".,.. ...._', :.'__ ._.;.____...~ ~.~.......""..........,W;".......'_>.."....'~~...:..h.,h._._.. _,. Page 2 IOWA CITY HOUSING COMMISSION MARCH 22, 1994 tenant-based assistance, and administration. At least 15% of the allocation, or $75,000 must be set aside for any Community Housing Development Organization (CHDO). Greater Iowa City Housing Fellowship (GICHF) is the only qualified CHDO in Iowa City. Regulations allow 10% for City Administration, but staff is proposing 6% or $30,000. The remaining balance of $395,000 would include an allocation for the Housing Rehab Program and developing a manufactured housing park in cooperation with a private developer. Milkman stated City Council will decide after the Public Hearing which will be held April 12, 1994. NEW BUSINESS Moore referred to a letter from Steve Atkins, City Manager, requesting a Housing Commission member serve on the Community Task Force. Moore stated he would serve. ADJOURNMENT: Motion for adjournment at 8:45 AM was made by Moore, seconded by Harris, carried ,4-0. Affirmative roll call vote unanimous: Moore, Paetzold-Durumeric, Harris, Eastham. Absent: McMahon, Egli, Reilly. APPROVED BY: BENJAMIN J,MOORE, CHAIRPERSON It/./L: ".. . ..:......__.~~_..A._,_.,',_,. ,)\' . i " ',I I j ,I , .. ~'--;'" ',,!, j -,:C:i',;.,.,",.",:;.:::.,........:'.' .".;'~"':'T'''''''''\,' ,0,:;'1 ","", "jl:.'f ,"'..:...,., ,'.'i':-.' ", ..., ,-,," . ,('",'~' 'p ," ",' '", ,: ,', ." '" 'I" """g", 0"','",, " :' , . , ' /". """"."',,I"t. J~-,____F . i.. ~,..'." '.f .' .m;riu . .\ '.' ,,'....,'.. ~ (\'1 t c t1 1 ! 1,1 ~ ~~' 'l ',it n. i~' ,:(~ .,-- 0 If", ., Y j, . ". "t' '.\\" ',"\ ... . ,~. ~ " .~.,. . :!', _~_,_._.h~;..'-. .'...,...,'".,.' ._.,CC_",_",_", MINUTES IOWA CITY HOUSING COMMISSION APRIL 12, 1994 CIVIC CENTER - LOBBY CONFERENCE ROOM MEMBERS PRESENT: BENJAMIN J MOORE (LEFT 9:55 AM), ROBIN PAETZOLD- DURUMERIC, ROGER J REILLY, JACK MCMAHON, JAMES L HARRIS (ARRIVED 8:10 AM)l, CHARLES EASTHAM MEMBERS ABSENT: PAUL EGLI RESIGNED STAFF PRESENT: ANDREW J ROCCA, MARIANNE MILKMAN, STEVE NASBY, RON HENDERSON, SECRETARY VIRGINIA STROUD OTHERS PRESENT: JAYNE SANDLER, LIFE SKILLS, INC. FUTURE COMMISSIONER; GILLIAN FOX, INC.; CAROLYN CORBIN, LIFE SKILLS, RECOMMENDATIONS TO COUNCIL: - That the proposed amendments to the Iowa City Housing Code Sections 17-6(e) and (f), and Section 17-7(q) be approved. -That the proposed budget for HOME Funds in the amount of $500,000 be allocated as follows with review 6 months after May 1, 1994: Manufactured Housing Relocation/Replacement/Rehabilitation $185,000 City of Iowa City Housing Rehabilitation Program $100,000 Community Housing Development Organization Set-Aside $185,000 Administration $ 30,000 - That the application for Section 8 Vouchers for Homeless Persons with Disabilities be approved. MEETING TO ORDER: Meeting was called to order at 8:00' AM by Chairperson Moore. MINUTES OF MARCH 8, 1994, REGULAR MEETING AND MARCH 22, MEETING: Approval of these minutes were tabled. Housing felt that since few of the Commissioners present were at approval should be deferred until the next meeting. 1994, SPECIAL Commissioners the meet ings , AMENDMENTS TO THE IOWA CITY CODE - KLINEFELTER/ROCCA Fire Marshal Rocca was present to discuss the proposed Amendments. He showed the Housing Commission a lock box and brochures. The lock box would be required for security buildings that require a key for entry and those that have no hallways accessible to the public. The proposed amendments have been discussed at the Homeowners Association meeting and there were no problems of which he was aware. Rocca stated only the Fire Department would have access to the master key and keys cannot be duplicated. - ...- '-~- ',...>'q,,;),? . , ;.",'.,1',':;''-'' - ... . .,...4..__". ,~" I", , , t. l..; . 1';\ U '. ld. .i'.i.'ht~~, " " " c- \ y;>J ; i : I ~ ~'I \r.. '~'i i," '," ~:i' ((-- " 0 'I ., ,;"'.'. .' . ',~r~ \"J' '. . ~ . ".' ~ '~,"/ . .:.~.,.~.:+'...':"".. '_n'..... ....-.....--.-.....,.'.....'.'--'" .e..I,.J...;;, Page 2 Iowa City Housing commission April 12, 1994 Motion to recommend to Council to,that the proposed amendments to the Iowa City Housing Code sections 17-6(e) and (f), and Section 17-7(q) be approved was offered by Moore, seconded by Eastham, carried 5-1. Roll call Vote: Ayes: Moore, Reilly, McMahon, Harris, Eastham. Nays: Paetzold-Durumeric. CD HOUSING UPDATE - MILKMAN - RECOMMENDATION TO CITY COUNCIL ON HOME PROGRAM Milkman stated Egli, who was the CCN representative, has resigned his position on Housing Commission. She stated he did attend the four CCN meetings on appropriating funds. City Council will hold a Public Hearing on April 12, 1994, at which time the Housing Commission recommendation can be presented. No recommendation had been made as there was no quorum at the March 22, 1994, Housing Commission meeting. Eastham abstained due to his involvement in Greater Iowa City Housing Fellowship. Staff has prepared a proposed budget for the HOME funds and presentation was made to City council on April 11, 1994, for review at the April 12, 1994, meeting along with CDBG Proposed Funding. Motion to recommend to council that the proposed budget for HOME Funds in the amount of $500,000 be allocated as follows with review 6 'months after May 1, 1994: Manufactured Housing Relocation/Replacement/Rehabilitation $185,000 City of Iowa City Housing Rehabilitation Program $100,000 Community Housing Development Organization set-Aside $185,000 Administration $ 30,000 Offered by Paetzold-Durumeric, seconded by Harris, carried 4-1. Roll call vote: Ayes: Paetzold-Durumeric, Harris, Reilly, McMahon. Nays: Moore. Abstain: Eastham. LIFE SKILLS REQUEST FOR FUNDING - CAROLYN CORBIN This item was moved up on the agenda in consideration of the guests. carolyn corbin and Gillian Fox presented a request to Housing commission for assistance in gaining permanent funding from Iowa City Housing Authority for Life Skills housing support program starting in FY96 budget. Previous funding has been through CDBG grants. The amount requested starting in FY96 is $20,250 which would cover funding for a half-time employee. Services are provided to 3-5 families at a time who are searching for housing with 30-40 households served annually. Life Skills indicated this is the first presentation request for permanent funding. Henderson stated he would present a staff response to this request at the next meeting. Lt"'IIU!I"IIII,_ ],'..,"',',.". '.'-0....,'.... ..: '. ' . , ",.' ".",!"... --/ ' ,~" I " . A V . 'I" ., '" " ,10. ':1' I,. --..,'---,'-, ,'.'{','" " ~' " ~ , : ~," .. "' ,~ .Q (-', \ i~ I ' I I I ~ I I !, b ! I' ~ ~~IJ , , R,~.I,:,"" '~" lI1 n~ , ."" '; /i' ',"",. ': "'\t' , ~ '. , \ \ I ' , '. .. f, , ',' .' , /" ... " ii:', , .,,:"''1 ..:.. .. '" ,'"1 ' . ,~:,'__'-~_ ,;____ ""."..~,, ,"" ,~""~~',~....,,..o~,,:..: ."co. .'", c','. '...,' _ ,~,~.'-'~'l.'. -,-,,', .,: .".'-"" ..",~~.o ,,,.,,. _~...:.:.:._ .. __._~._._ , ' , , .,:.. :.1, ~; ..,._...;....'"..'...~" .....-.. .,.....' .~~-._.....- . Page 3 Iowa City Housing commission April 12, 1994 CCN REPORT - APPOINTMENT CCN REPRESENTATIVE Milkman stated a new member needs to be appointed to represent Housing Commission at the CCN meetings. McMahon stated he would serve as a temporary alternate and would attend the April 27, 1994, meeting. , Discussion of this appointment will be at next Commission meeting. HOUSING AUTHORITY UPDATE - HENDERSON Henderson stated a final budget would be submitted to Des Moines on the new acquisition project of 20 units and bids would be going out soon on the new construction project of 33 units. statistics show that 95% occupancy has been reached and the Waiting List contains only those families that applied in or after January, 1994. Henderson discussed the NOFA for Vouchers for Homeless Persons with Disabilities that has been published in the Federal Register. The ICHA proposes to submit an application for 20 Voucher units in conjunction with ICARE who will provide the required 50% match of funds through their normal activities. Motion to recommend to City Council that the application for Section B Vouchers for Homeless Persons with Disabilities be approved was offered by Eastham, seconded by McMahon, carried 5-0. Affirmative roll call vote unanimous: Eastham, McMahon, Harris, Reilly, Paetzold-Durumeric. (Moore left meeting at 9:55.) OLD BUSINESS - Not discussed at this meeting. ADJOURNMENT - Motion for adjournment at 10:05 AM was made by Reilly, seconded by McMahon, carried 5-0. HC4-94 'e --'o':"''''i!'' ' ._-~~:' - )"...""'."'''''''''..-- ": _~"~S.. Q,,, ,:..' ,):',",'\ l,U \' '" , ' '. I~\, : ~'~:..1,..., '.,., f '. ~ '''r t,,";',~ r~r:'....r.., ; "15 ,,:l~,' fl' , '1')\ 1<9 i .j , .' ,', ~ to) 2T:1J13 .,.--...'. , i " ....\ I -..\ , I' :. ~\ I"~. ':' " 11 r'.~-, ,~' I' ',\ 1.1, I' , r ,I. U' \."1...-' . "i. .f " I , \,"f::,'~ji/<';l' ~, "I "~1{' !'; ~',.;r#{; ..,~ i.~~~J~' "'J1\(hl.I~ ""l''''!':.:II;, .-' ".... \ 'L\)l \~ d " ! i'l ... . ",t, I '~', , , , .' ~ -., . :~ MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION APRIL 12, 1994 - 5:30 P.M. LOBBY CONFERENCE ROOM - CIVIC CENTER MEMBERS PRESENT: Kevin Hanick, Kay Irelan, Betty Kelly, Sue Licht, Doug Russell, Jay Semel, Ginalie Swaim MEMBERS ABSENT: None STAFF PRESENT: Miklo, Haring CALL TO ORDER: Russell called the meeting to order at 5:38 p,m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF A CERTIFICATE OF APPROPRIATENESS: 1041 WOODLAWN AVENUE: Miklo noted the commission should be familiar with this property, as the front porch reconstruction was reviewed a couple of years ago. The current proposal is for the rear of the house, of which photocopies of the photographs and, plans of the project are supplied in the members packets, The project calls for a relatively small addition although the character will be quite a bit different than what presently exists. The previous portion of the house was added in the 1950s, In the new proposal some of the original design elements of the house are being used, yet there are some modern elements. In keeping with the Secretary of Interior Standards, the materials to be used would match the existing house, and include the shingle siding. He said more details are needed regarding the specifications for the windows and the door to be used. The plans show a patio that is subject to change, with talk of a brick or paved patio to be used, versus a deck, If a deck is to the option selected, plans for this deck will be necessary. With these in mind, staff's assessment of the project are that it complies with the Secretary of Interior standards. Miklo noted that there is an issue with the window selected, however, in that the applicant has selected an vinyl clad window; in a different case on the same street, a wood frame window was required, There may be some differences in the type and size of window on the other ease, as, the windows for this project would be quite a bit larger and custom built. Rick Thompson, the applicant's contractor, said the windows selected for the project are an Anderson single pane, Thermopane window. It was noted by Kelly that the windows of the original structure of the house are four-light windows, and that the windows selected by the applicant are six-light windows. Thompson noted that the home owner's intention for the addition is to let in as much light as possible. Miklo noted that the property owner's house is located next door to the Eskin house, which has a quite modern addition on it, and that although the materials of the original house were used, that window configurations, etc., are quite a bit different. Miklo said, given that the addition to the property is on the rear of the, , .. ,.. . " I~~ ~. ~ t~~~~."..~~~~~ ..~"m'"'~.,,:: 0.) I /) o , ':~J':-'~ " , ; ... . . ~t :,\'1.: ~ "'''', . :,' , Historic Preservation Commission April 12, 1994 Page 2 structure and there is a garage to the rear of the property that would block any view of the addition from the rear, it may be appropriate to have some leeway in the window configuration and perhaps material to be used. Mik/o said that if the windows selected for the addition were to be used on the original portion of the structure, they clearly would not be in compliance with the Secretary of Interior Standards, but in the case of this addition, they were more appropriate. Thompson said that due to the entire present addition being unplumb and out of line, the entire first floor of the addition as well as the paneling on the rear of the house will need to be removed and the new addition will be added from scratch I and this will include a 6 foot extension to the existing foundation. Thompson said some work will also take place on the side of the original structure, in that the existing fireplace will be removed to make room for a picture window. Miklo said he was not aware that this much reconstruction would need to be done I as this was not made apparent in the application, Miklo asked Thompson to submit some drawings of proposals for the east and west side elevations of the house. Thompson said, as far as the door is concerned he would change this to whatever the commission would like; presently there is a wood clad door on the structure, Semel asked, regarding aesthetics and history, should the new structure match the original structure as much as possible? Miklo said there are two schools of thought, but the Secretary of Interior Standards say, that if there is to be an addition, this addition should actually stand out from the original, and that you shouldn't be fooled in to believing that the addition was part of the original structure. Miklo said there is some benefit to the addition making its own statement, so long as the materials used and proportions are compatible with the original structure. Miklo believes this is generally what has been proposed for this project, only a few details need clarification, Sue Licht said, that although she generally likes the proposal, she would support that the proportions of the windows change slightly. Instead of three big, almost square, windows, she desired to see something more in proportion with the windows on the rest of the house. This would include a more elongated shape, a double-hung window, and a fatter trim to be used on the transient portion of the window. These would be a closer historical match than the proposed picture window, By consensus the commission agreed with these recommendations. Russell asked what type of a time line Thompson was looking at for start of construction. Thompson said he would like to start next month, although he would need to submit more plans to the home owner. Russell said that a Certificate of Appropriateness could be granted with certain conditions placed on it, or Thompson could return to the commission with revised plans. The Commission requested that Thompson return to the home owner with the design modifications I and to return at a later date for reconsideration from the commission. :r\ r il I , i I Licht moved to defer a decision on the application for Certificate of Appropriateness at 1041 Woodlawn Avenue, pending receipt of revised drawings from the applicant. Kelly seconded. t ~, I I': ~ :!~ ' I , (" ~-'" , '\!, , if . !f ,J "'I" <, ~r. ,'r I:! "',( i;"~~ \ I'hl , ",' ~ 1...._.-"\ The motion carried on a vote of 6-0. f" . ..._... ,~~O 'C~ -~-- --:" . ~ . - ) 0 --- -~ - I' ',' " " 'j r... .. ~) I ~'[i, " '," '., .' ,m:ll ,i""'",..._ ,( C-,.ol~ \ \ \ I \ " ~~?' I '1' r 'I ; I" i, II 1,1 I ! I' : ! , , , , I I 11 ! ! I , 1(' II ! I" Ii ',: III' 'I J ; I ,'\ '-t." \,...~,.. , ~r ,1 ' ,',r=:. ,~;; \.._-~ .' ,\' ; .' . . ~ t \ ; ,I,,: ..... ~ ", :,' , Historic Preservation Commission April 12, 1994 Page 3 The Commission made note that the type of window to be used, whether vinyl clad or wood, was less of a concern in this addition so long as the shape matches those of the rest of the house. Licht left the meeting at 6:30. DISCUSSION OF COLLEGE HILL SURVEY PROJECT: Jan Nash, of Tallgrass Historians, noted that she has basically completed all the field work for the project. Nash noted that the area includes about 182 properties. Nash noted she has integrity assessments left to do, and that these will be done in the field as the surveyors enter the site forms for each property. Nash noted that the multiple property draft is complete, and that the bulk of her work remaining is working through site inventory data forms, and that there is an enormous amount of data to go through associated with these in order to produce an accurate historical representation of each property. Nash said she has made no determination yet in regards to recommendations for historic districts. Part of the recommendations will include a ranking of each structure according to whether they are contributing structures, noncontributing structures, or are key structures, Once she has all the rankings and evaluations complete, she will be able to determine logical boundaries for a potential district. There are three areas Nash has considered for potential districts, One, is the area surrounding College Green, which she f~els may not be as historically supported as College Street itself, as development is mixed in terms of date and styles. Nash feels the area divides itself, in terms of architecture and history, at Summit Street, with those to the west side of Summit Street containing the original town plat and early founding structures, and those immediately to the east of Summit being a later neighborhood development and not having nearly as complete of a historical record. The second area under consideration, would be Summit Street, north of Burlington Street to its end at Washington Street. The brick paving on the Street still exists I however, the character of the structures in this area does not have nearly the cohesiveness as the structures south of Burlington Street. The third area under consideration, would be College Street east of Summit Street to Muscatine Avenue. Nash stated that this area contains a nice mix of well maintained structures, typical of the 1900s to about 1930. She feels this area may be more suited for a Historic District, than a Conservation District. Russell said the cpmmission has received requests for possible districts for College Green and College Street, as well as the east of Summit Street portion of College Street, and he would like to see some type of district for each of these, if appropriate. Nash said, of those areas examined I she feels these would be the most feasible, Nash said from here she will take suggestions for improvements to the multiple property draft and continue to work through the site specific forms, She has set a date of June 1, 1994, for completion of the site inventory forms, and another 60 days, or approximately August 1, 1994, for completion of the Multiple Property Assessment. " 1,', ' ,0 ,'" '" ,..,' .'\.' , . , :~ --~ ... . ",..A I'~~O I" :; 5 II 1{5, " .\' I ~!.iID~ ... . ",t:.,. ,\1" " - .'~' , " 1" . . :.' . .,. ..._.. Historic Preservation Commission April 12, 1994 Page 4 Miklo said the project is proceeding on schedule. Nash said her only foreseeable problem is that of containment, that at some point she will just need to stop collecting information in order to keep things manageable and within budget. Russell asked if, when Nash has completed her work and has made detenmination as to what information will be included in the site inventory, will the extra infonmation be made available as an archive? Nash said she would be more than happy to turn this over to be archived, but that it may not be that useful. Russell feels this should be made part of a historical record, accessible to historians one hundred years from now, and does not want to have an unnecessary duplication of work done in the future because this information was not readily available. Russell noted that the City has in effect purchased the information by having her under contract to perfonm these surveys. Russell made a recommendation to examine these records towards the end of the project to make a determination if they should be archived. DISCUSSION OF BROWN STREET HISTORIC DISTRICT NATIONAL REGISTER NOMINATION: Miklo noted that with all National Register Nominations in Iowa City, the State Historical Society sends these to the Historic Preservation Commission and asks the commission to comment on them to determine whether or not the local commission views them as eligible for the National Register. In this case, the commission has already determined the Brown Street District as I eligible. The commission must go through the formal procedure of a motion that determines m the district to be eligible, IV Swaim moves to find the Brown Street Historic District eligible for the National Register of Historic Places. Kelly seconded. The motion carried on a vote of 5-0-2, with Russell and Irelan abstaining. " l .,:'\ -.\ I \ '\ ,\ \ rd ,. ~ , I I I" DISCUSSION OF PRESERVATION WEEK ACTIVITIES: The task list assignments and needs for Preservation Week activities, were reviewed, The Commission agreed that the following properties would be given painting awards: 1113 Davenport Street, 943 Iowa Avenue, 14 S. Governor Street, 1154 Hotz Avenue, S06 Kirkwood Avenue, 923 Washington Street, and 1036 N. Woodlawn Street. The Commission agreed that 915 Bloomington Street, S14 Dewey Street, 417 Brown Street, SOD N. Van Buren Street, and 1202 Friendly Avenue would be nominated for awards in the category of Residential Rehabilitation/Additions, and that the jurors would choose the winner. A consensus was reached among the commission members, that the awards presentation ceremony should honor all nominees in that there should be one clear winner for each category, and the rest shall receives Certificates of Merit for their contribution to the community, " " ~. , I'. ,I : i \l; '\~'" " ",:" "~.,~' ',',i J~\.tl -, "" C'. t" r" ~ ",!}1'! ( ..',. l._- There were no commercial rehabilitation projects nominated. The Commission discussed nominees for the Margaret Nowysz Preservation Person of the Year Aw~rd, including Ron Johnson, Jan Nash, and those who organized The Salvage Barn. I~~o {(7"" ,-"'--- - ,-' ~, --.,- ".,'0 ]"...., , ..,~ --- ~~ . \", I "'5 .t. . 10, ,;:Z'i:;~ , r I ..\ -'I C \ \\ ) \', ,"I ~ I i I i" i I , i" : i""'. i : I j \~"",' ':'-'~ I',: , , ,I (!,'~~' iC'If,JJi ',:it~!~ c,':t'~ , I: ~1l1~ .-...... ,(~7- j I .' . "I' " I .\ . ~ .~' ~ " ,.. . . ~~ - , ,- Historic Preservation Commission April 12, 1994 Page 5 Russell stated that Johnson had rehabbed several buildings for rental properties. Hanick pointed out that Nash was instrumental in leading the effort to save the Bluffwood Cottage, Russell said that through her work she was helping the cause of preservation. It was noted that The Salvage Barn was not officially open and it may not be appropriate to focus attention on it. Russell moved to award the Margaret Nowysz Preservation Person of the Year Award, to Jan Nash. Hanick seconded. The motion carried on a vote of 6-0. DISCUSSION OF HISTORIC RESOURCE DEVELOPMENT PROGRAM (HRDP\ GRANT APPLICATION: Russell noted that two things were needed: a topic and someone to write the grant proposal. Russell said that of the things on the agenda that the Commission wants to accomplish, he feels the Landmark Ordinance is more likely to be written with volunteer help and the City Attorney, It would be better to make grant applications for surveys, because they are so time consuming I they require expertise, and once they are done they provide the commission with the necessary information to conduct its duties in regards to creating additional districts. Miklo noted, that on the last page of the Conservation Plan, under Executive Summary, there is a work program which is already under way with College Hill; the north side, work is partially being performed with the Brown Street District. The question here is whether the commission wants to do more survey work on the north side to follow up the Brown Street District. Other areas identified are, downtown, Goosetown, and Longfellow. Russell noted that there may already be some survey information on the Goosetown area, as this was at one time a potential National Historic Register District. Semel moved to apply for a Historic Resource Development Program (HRDP) Grant Application for a survey of the Longfellow Neighborhood, to be defined by the grant writers. Swaim seconded. The motion carried on a vote of 5.0. Kelly indicated she would assist in the writing of the grant proposal, but that she would appreciate assistance. Miklo noted he would provide Kelly with a copy of the draft of the previous HRDP grant proposal. SECTION 106 REVIEW: Miklo said because Federal funds are to be used for housing rehabilitation projects for properties at 831 Third Avenue, 918 Dearborn, and 1603 Jackson. The Commission must determine whether these properties are eligible for the National Register of Historic Places, If they are determined to be eligible, the proposed work should be evaluated in terms of the Secretary of the Interior's Standards. Miklo's assessment is that the properties are probably not eligible for the National Register of Historic Places. He said 603 was buill by Howard Moffitt but that it was not an exemplary product of his work, --- ,. .- oJ, I~o I JI:.. <. ~) - ~. . .:' \, ." ~ ~ 11 J ~ 10 , .:~~:i , , ,\ -.' I \ \ \ \ I -. l \, , , ,...--.; ,;...-'~ ~ \ I" i ,I( ,I '. I '~\,../ ,-..", " " :' "'~' ~ I ~;I ",,"j \;yl "'1,:'1';,' , I'" " , l,_~ :fe" 0 .' . ,~t " \' " ".. . . :~ . .. Historic Preservation Commission April 12, 1994 Page 6 Russell moved to find that the properties are not eligible for the National Register of Historic Places. Irelan seconded. The motion carried on a vote of 5-0. CONSIDERATION OF THE MINUTES OFTHE MARCH 8.AND MARCH 21, 1994 MEETINGS: Russell noted that the motion under "Discl:lssion of Historic Preservation Week Activities", on the March 8, 1994, Minutes, should be in bold print. Irelan moved to approve the Minutes of the March 8, 1994, Historic Preservation Commission meeting, as amended. Hanick seconded. The motion carried on a vote of 5-0. Semel moved to approve the Minutes of the March 21, 1994, Historic Preservation Commission meeting. Swaim seconded. The motion carried on a vote of 5-0. ELECTION OF OFFICERS: ~ Hanick moved to elect Doug Russell as the Chair, and Sue Licht as the Vice-Chair of the Historic Preservation Commission. Swaim seconded. The motion carried on a vote of 5-0. COMMISSION INFORMATIONIDISCUSSION: Miklo said the agenda packet included a letter from Bob Burns documenting discussion of window design for the Press-Citizen Building. Miklo noted that the window designs that he has received from Burns have been forwarded on to Judy McClair for comment and advice, and that a response should be forthcoming. Miklo said that the packet also includes a memorandum from Jeff Davidson, JCCOG Executive Director, regarding the long-range transportation plan. Miklo said Davidson would like comments from commissioners on the issue by May 11, 1994. Swaim agreed to work on a proposal that transportation planning take into account the effects of large volumes of traffic on older neighborhoods. Miklo noted that staff has sent a contract to the Consultant the commission has chosen to use, Landscape Research, Inc., of St. Paul. Miklo noted things should be finalized on this soon, and that Landscape Research should begin work within the next few weeks. Russell noted that he and Miklo had conducted a phone interview with the two principals of this firm, and it was their consensus that this firm was appropriate for the project. Miklo noted that a developer who is -r"'~ .-- ~ =~- ) I~O i .. ')5' ~D. o -~. . .....\,,'. "';' 1D'; ,. ".." ...,.,1. ',,\' : (' \ t1 I , i ~ '~' :~,' " i~ " " {Co .' ....., i: '~ :,,' . .,~. , , :...... . ;.. ' " . , " ':",' , .- .....'.__....~.....~'.--,.._-, -:,-. , ' ..' " " , ' ' . ..,_...-.,---.,"'...."'::.\!,.;'-'-.,..-".'.'.....~'..:..:..-,'.;"',,::.;:;'.:;,.-... '':..', ;'. ';.;.l: ,;'~,,:...';;.:;j'"..,.;'.v..a:<:""::.'.h",.:~J..,:,"'. _,~..._..' Historic Preservation Commission April 12, 1994 Page 7 active in older neighborhoods should be included in discussions of the Conservation District. He suggested Larry Svoboda. Russell noted that he wants the commission members to keep in mind, setting aside some time to discuss issues concerning the Annual Priorities Setting Meeting for review of the Historic Preservation Plan. Russell said some time in September, possibly a Saturday morning, would be best. ADJOURNMENT: The meeting was adjourned at 8:20 p.m. ppdadminlminsIHPC4-12.min I~~O '. I ".. .', '. I' , ' Q) " :"J '1., " , 8- IR. ~,- ~ ',-;",,' '::.',.,.:'.'... \!' ",,'.,' )'"'=1'.'..."'..""..""'"'''''''''''''''''''..'1''''' ", ", . ..:')..::.:;.....'t" :~. ':.: ',~ \...,.., '''''.'' "."" ."t...' ' ' ,.' ,,' '~:' i, Ii , 0',',:":" ';:<'.,', '}' (:;. y' ,"I"~ ,"~:.':' .' ~J :,-" "',' ,,'.:.., I'd,: :"",.:,.,. '-'