The URL can be used to link to this page

Home My WebLink About1994-06-07 Bd Comm minutes '-', :IR. ",,\.-', ,. --':-":... .. " ~') : \'0 , ,L (-.' '\ ~,,, ,,>' , ( I' i .. iii' I I I I i' I i I I :, :,r.'~',:r"', I~; ~ I) '" l"'" " "C:,', 0- " , ., .' , :. ~~: II' " " ",' ~ . ',' .'" ~ -. .-, ".. ',' . '.~ ,,' . :.il, "":.'~",~.,-_'.o;,c:j;,..:.,.,;."" "..._..._.._,~.~,",'_'.."".",_....'_.',l.""'''', ...,.,....._,....,..fl.,,,..,.. ' MINUTES CHARTER. REVIEW COMMISSION MAY 17, 1994 - 5:30 PM CIVIC CENTER LOBBY CONFERENCE ROOM Charter Review Commission: Cain, Egli, Geasland, McCullough, McDonald, Penningroth, Ringgenberg. Absent: Rhodes, Willis. Guest: Mayor Horowitz. City staff: I<arr, Smith (6:50). Tape recorded on Tapes CRC94-1, Side 1. ORGANIZATIONAL COMMENTS: City Clerk Karr opened the meeting by thanking members for their interest in serving, and stated meetings are open and will be taped. Karr added that she will post agendas ,and Commission members can contact her for additional information. " I Charter Review Commission members introduced themselves and presented background information. Mayor Horowitz welcomed Charter Review Commission members and stated the review process is really a grass roots way of looking at how we govern ourselves. I ELECT CHAIR AND VICE CHAIR: " Karr noted that Craig Willis and Ann Rhodes were absent. () Moved by Cain, seconded by Geasland, to nominate John McDonald as Chair of the 1994 Charter Review Commission. All Charter Review Commission members voted in favor. Moved by McCullough, seconded by Geasland, to nominate Patt Cain as Vice Chair of the 1994 Charter Review Commission. All Charter Review Commission members voted in favor. McDonald took over the meeting as Chair of the Charter Review Commission. MEETING SCHEDULE: '! ,j McDonald recommended scheduling one to two meetings per month and holding a public hearing in September. Ringgenberg encouraged Charter Review Commission members to become knowledgeable about the charter and suggested bringing in resource persons to provide background information about the charter. Karr noted that City staff members would be available to provide input about the charter. Penningroth suggested that input be received from boards and commissions. Ringgenberg emphasized that meetings should be scheduled with a purpose. City Clerk Karr introduced Jill Smith, minute taker for the City Clerk's office. Charter Review Commission members discussed the Commission meeting schedule, Members tentatively scheduled future Commission meetings on the second and fourth Wednesdays of the month at 5:30 p.m. The Charter Review Commission members tentatively scheduled the 1351 ...."?5>'ld:.. ,.,.,..'1'.:,,"1,;,'. ..~='~',- ~- ;- ',"', ',', ~ )'..'..',"r""'..'..""'."'...... ..', ',' I' " .':'/":'~:"':: :,"'''. "~ <." ,,' ";"" ""',"< :':,Q,,',:i;:::~;:.,,' ,,;\',.','" "': '<' ' , ,,' .,'" , '--,':-..,". ~> ,,:,:' "':' .'. .'::'.' :, " ",'. : :':: .: ',:' ; ,',' , , ' '.". ',' ' , ' . ' . ,'...-,. -" .. ,- ".. ",'" ',' ',' ',' ":"~'::,_'_'_~i'::",~.~~'..;.;:~~~..~.",~,~'~~,,.,-.-.,.v..c=,,..u>c,...~,.;.,',....,,,.""...:.:...,;,;.<"",'M'.W~'..\,;.~a,"',,~'~:-..~~:,',,;' ' , Charter Review Commission May 17,1994 Page 2 I j:.:,.,'" I I '( . next two meetings for June 8 and June 22, 5:30 p.m. City Clerk Karr asked Charter Review Commission members to contact her office regarding their summer schedules. ' OTHER BUSINESS: ,'i , i '\ McDonald talked about the importance of members familiarizing themselves with the content of the charter. Ringgenberg suggested that members review the charter and make note of any concerns, questions, and issues. Ringgenberg offered to give background information on the charter at the next meeting. ::.(. ! -,J Cain asked Karr to send Charter Review Commission members information, including the recommendations and summary report written by the 1984 Charter Review Commission. Cain also requested the outline developed by the original Commission explaining the differences between the charter and the Council management form of government. " i ',! McCullough stated that the charter on file at the Iowa City Public Library is incomplete and needs to be replaced with a complete copy. Staff will follow-up. Moved by Egli, seconded by McCullough, to adjourn the meeting. Meeting adjourned at 6: 15 p.m, --1 In response to Ringgenberg, Karr stated that Roberts Rules of Order will be used. In response to Penningroth, Karr stated that agendas and meeting reminders will be sent out to Charter Review Commission members. 'Karr noted that if information is requested by an individual Charter Review Commission member, that information will be sent to all Charter Review Commission members. , I ',I i , clerklcrc5,17.lnf i '1'"-:': ", .'(.:,~ r~ r. 1 I ~ ~ , I 1 I 1 I I I" , ':;1 ."..',.,', , ", \'. ,'f " ., ~ c.-7 '"'",',, JJ .;.,"~,.:-:'__: , ,,. ~"II!' ' 'i2i~I':~F',);i'::i~;;li.)!~~r-.,~],,':C'.')";":'''''":"~,:''''\~'.T''7?'~j;,~!,_,;.~Jj;:: , ,,;'. . rr- ,:~_..~_ 0, " " . ""..,;," ;', &..: ., " " ~ ~\?- '\ /~'..ro " ' \ ' '1: , .. Ii Ii I ! 1 ; j Ii ! I I _.-"\_J ;(- 0 ., .' \ ,~ . , ,.t \~!,~ ,I",.. ~ '. .,', ",,' , '~"f' . ".. . , ,. "".":'r"A_..""""'~,_,,~,,,, "..,,_. ,.'".'.~',l.':," MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY, APRIL 19, 1994 - 5:30 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: John Ockenfels, Howard Horan, Pat Foster, Richard Blum STAFF PRESENT: Ron O'Neil CALL TO ORDER: Chairperson Ockenfels called the meeting to order at 5:42 p.m. A quorum of the Commission was present. APPROVAL OF MINUTES: The minutes of the March 22, 1994, meeting were accepted as submitted. AUTHORIZATION OF EXPENDITURES: Ockenfels asked O'Neil if the $ 400.00 bill for the runway lights was due to the vandalism earlier in the month. O'Neil said that this is just for normal repair parts. Horan moved to approve the expendi tures as presented. Foster seconded the motion and the expenditures were approved 4 - O. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Land use request - Iowa City Jaycees - Alex Alvarez appeared on behalf of the Jaycees to request using Airport property for a Fourth of July fireworks display. He said because of flooding at City park and problems with crowd control, the Jaycees did not think the City park could be used this year. He said that the Jaycees would be responsible for organizing the event, crowd control, working with the police for parking, and cleaning up the area after the event. They will work with Sertoma Club to try to have some events before the fireworks. Blum said that aircraft would be encouraged to fly in to the event. If there is some type of food service available at the event I Sertoma will be in charge of the service. Some airports incorporate their annual fly-in celebration to coordinate with Fourth of July fireworks. Ockenfels said there are concerns with traffic control. There is also a parking problem if there is rain. There is not very much hard surface automobile parking at the Airport. Blum said that ~3S8 ~- - - - .~o ,)'''',.':.,.'. , :':" ~i/';' . " ' ',~' ': :' ., , ' , 1',0'."",.:.'.',." ....--.'.1"".........'" 25' w- ."-,\ ""'," ~' ,. . " :,Ir, , ~-o lL ~. i ~ , , . '.t\~1 ~ ,. .. ~ '-.,' ".. . . . . 'A~ ,., ~ '" .",:: . ::'; ;: ,," _ '.,_ ',...c-. -. " ~.~.,.. .a........ 'I ! this was a problem last year and there was some damage done last year. Blum, Horan and Foster volunteered to be at the event. Ockenfels said the issues of property damage and clean up needed to be discussed. There will be an expense to the Jaycees to pay for a city street sweeper to clean the debris from the runways. Blum said the clean up should be organized better than last year. He said that the area where the fireworks were set up last year was not the most appropriate. Ockenfels asked Alvarez about the option of using the Johnson county Fairgrounds. Alvarez said the Jaycees had not pursued that option. OINeil said that FAA permission must be requested to close the Airport for a non-aviation event. This was not done last year. Ockenfels said this may be like the annual fly-in breakfast and questioned if the Commission had to get permission. O'Neil stated that it would be better to ask than not ask if there is a question concerning safety.Ockenfels said that the request will be made. Blum will be the safety officer in charge and will contact the FAA. Ockenfels said there is a property use permit to be filled out by the Jaycees. OINeil said that along with the use permit, the Airport's insurance carrier had a list of questions to be answered. A damage deposit will be required. O'Neil said several hours of clean up were required the next day after last year's event. Horan made a motion to allow the Jaycees to hold the Fourth of July fireworks at the Airport. Foster seconded the motion and it was passed 3 - 0, with Blum abstaining. b. National Guard Lease - Set Public Hearing - O'Neil presented a lease that incorporated all the items the Commission discussed at their March meeting. 0' Neil said that Burnside suggested that even though it is only a three year lease, it would be appropriate to hold a public hearing. Blum made a motion for the adoption of a resolution to set a public hearing at the next Commission meeting on May 17, 1994. Foster seconded the motion. After some discussion, the motion passed at roll call vote, 4 - 0, with Hicks being absent. c. New hangar building - Blum thought that if a building would cost $ 200,000, he did not think it would be practical to build it. Ockenfels said that he thinks it would best to find out if we can afford to build by going out for bids. He does not think building costs will be any less in the future. Blum suggested incorporating several options in the bid to allow more flexibility in reducing costs if needed. O'Neil said that the more options you include in a bid, the more difficult it is to compare bids. If you make a bid too complicated, you may discourage some builders from submitting a bid. Horan made a motion to request funding from city council to construct a hangar building. Foster seconded the motion and at roll call vote, the motion passed 4 - 0, with Hicks being absent. = - --.~_ 0, '.J:" /3S- 8 '.."'T''''......'.....B ""'., 15. uO . """""',,-,,,'1,' I, " ',\ ~ii.I.i~! ......., , { -- (~J 'r! ~'" ,'~........ , , -- ! '. ) " , I i I -- I , I i I~. , I' 'I Ill. '~, \ ~f J :~~'~~: ~" ~ ~)i *'1",.1'; ~'r%\ .'" ," '/"> _.- C'''' : 0 -I" _____.._~_ ,,'i -' , .~ . . ,.t\~t.., , , ,~. ~ , .~,.,. ".. '. .. !" _; ,-l. "'~"":J-.~:. "~ ~ m":"'_"_4A~'.._,...... '. .....f).,.......,..' d. Airport Master Plan - Ockenfels said FAA funding for a Master Plan study will not be available for some time. One option would be to fund the Master Plan study locally, but he was not in favor of that idea. O'Neil said Hicks expressed the same opinion of not funding the Master Plan 100 % locally. O'Neil said that there are two questions to decide. The first question to be answered is should the Commission proceed with soliciting a firm to conduct the Master Plan? The other option is to have Coffman Associates complete the Plan. The second question is when does the Commission want to begin this process ? O'Neil said that the state and Federal AlP funds will not pay for projects on a retroactive basis. If the Commission wants to fund the Master Plan study in-house, it would not be reimbursed. The Commission directed O'Neil to proceed with advertising for RFQ's from firms to conduct a Master Plan study. CHAIRPERSON'S REPORT: Ockenfels included a copy of a fuel receipt from a recent business trip to Chicago. There were several state and local taxes added on to the fuel price. Ockenfels said that the Commission is losing revenue from the flowage fee because the high price of fuel in Iowa City encourages Iowa City based planes to fuel elsewhere. Ockenfels said he has received a couple of complaints about aircraft noise in the last few weeks. One person said she thought the planes were flying too low. When the person explained where she lived, Ockenfels explained that she was in the approach path for the north/south runway and aircraft would be lower than if they were flying over the area. i I I) COMMISSION MEMBERS' REPORT: Blum said there were several letters in the packet concerning the bowling alley. He said many of the letters seemed to be based on the theory that the property would be needed because the Airport is expanding. He thought it needed to be explained that the property may be needed to meet the safety standards and that the north/south runway is not being extended. Blum thought someone should respond to the letters. .I,! Blum said that the day after the Iowa Airport Conference in Ames, the FAA is conducting a seminar in Des Moines concerning the strategies involved with conducting an air show. He said he would stay over if the Commission would be willing to pay for the hotel room. The Commission thought it would be a good idea for Blum to attend. .. .. Horan said he was at the Airport the other day taking pictures of the DC-3 cargo plane that came in for a shipment of cargo from united Technology. He said he also discussed some issue with Jones from ICFS. 'I ...._. ,~~ru'-'- , o':l], ".::i::'" -",',:"" , 135~ '". I 'C', ""'...':'..r~--..c,' n, ,', .( 5' ,0, ',.".-- :-.r ~ , """;.",..",, ',' ;, ~ , '~ '_:'~t: '. ,: " , "',\ r, ~ " .,;. ,I ;,~ I' " ,,,,,'., <. , ' , '~.. ".. . . ~,," , ',- '.: -.. H":'..;'.:.:...,':,'.';",C_.,',::._.~,~::.:,:'J.,;!.~..::.'..~_ ";..,..:,~~~,.:....___~."...."" , .. H'_..~._.._...,~,_. "",,,,,-".','.'.""""'-'" ,',"'-~ ""~""""-"""",,,,,,,,,,-,,"''',,,,~:r,,!-~:.''''','''',''',,A.,.",-......"",,,.,.,, Blum commented that the memo sent to Council explaining the Master Plan study was not correctly report in a local newspaper. Ockenfels said he was also quoted out of context in that article. ADMINISTRATIVE REPORT: O'Neil said that there was some vandalism on one of the runways on March 31. A police report was filed. The damage was over $ 100. The wind speed and direction equipment is not working on the ASOS. The ASO~ monitor that was installed by the previous, ASOS technician has been shut off. The equipment may not be allowed under the new rules. .:,' " O'Neil reminded the Commission that there is no wind speed equipment at the Airport. The wind tee and wind sock show direction but speed can only be estimated. The Commission directed O'Neil to price wind speed equipment. O'Neil said Menards sent a letter concerning their water detention area. O'Neil said he is not convinced the system will not flood and erode the Airport.' He will discuss the issue with Ann Burnside. 1 I, I. Two charter estimates were received for the Commission and Council members to fly to Kansas city to meet with the FAA. A company from Marion was less expensive than rCFS. The Commission directed O'Neil to discuss the issue with ICFS and see if they would match the other price. The meeting will be scheduled for sometime in the first two weeks of May. SET NEXT REGULAR MEETING: ;.....~~... X. (~'\ . \ The next regular meeting was set for May 17, 1994, at 5:30 p.m. ADJOURNMENT: i,! Horan moved to adjourn the meeting at 7:53 p.m. Blum seconded the motion and the meeting was adjourned. I ~ .' ,,-' ""., I I ' , ' , /35 S' .,.,'" ','I .... '...- ,'~,,,;' " ,',}',o.,;..:; j:;" \ " ',,' , '", ,', , ,'" )5;, ,'[1, ~""", ." '..,. I .'~",.\...',I'.',J,'.' ('--- ' " 0,' " " u~~uuu.,._,___ .',. " , " ": l'.:.1~ ~ , ',~t;, \ " ' , " , , ,', , ",.' , -. ,'_1 ".. . . " .. ':: ' ; ,. .1C1rCLL;,J '~~r" .' ,~~ CLt~ /lliI'rJger5 ~ /fhc'e' ."w,..',;,~,...___".. ";." ...~',' ,...... ':.',' ,. '..' '.- '.' - ..:..B..,..'..'.., Mayor'S Youth Employment Program Minutes Board of Director's Meeting March 29, 1994 Board Members Present: AK Traw, Pat Schnack, Jean McCarty, Barry Kucera, Dave Jacoby, Pete Simonson, Sheila Creth, Julie Pulkrabek and Joan vandenberg Not in Attendance: Loren Forbes (excused) staff Members Present: Ben O'Meara, Cokie Ikerd and Mick Bowers call to order: Barry Kucera called the meeting to order at 4:35pm. I. Introductions and Welcome: Barry welcomed all in attendance. II. Approval of Minutes: Minutes from the February 22, 1994, meeting were approved by consensus. III. Additional Agenda Items & correspondence Received: IV. New Business: ,~ , .r (~'i \ " ,\ r~ ! ' 1. Basketball committee - It was decided that the fresh-soph division and down would get certificates. We will hold drawings all day long for the prizes. Joan is trying to get t-shirts to give as prizes. We recruited the prizes under the assumption that the prizes would be for the youth, thus we would like the prizes to go to the younger divisions. Ben announced that registrations are currently being distributed to local schools and that we need food donations or monetary donations for the concessions. Joan asked board members to sign up for a time that they would like to volunteer. 1 i 10 I I ~ 2. Cart application - Ben said that only five carts receive approval every year and this year Mayor's Youth was one of them. We will be selling dutch pastries and have a dutch theme. Ben has been looking into securing a board of health approved kitchen in order for us to make the products ourselves. Ben announced that the Youth Services Foundation approved a donation of $5,000 to Mayor'S Youth for assistance in the cart development. 3. Youth Homes contract - The original contract with Youth Homes stated that the contract would end in April. Ben discussed this with Bill McCarty and Bill agreed to run it until the end of June. The board agreed to this extension. Ben will sign the new contract extending the program until the end of June. , 'I,: ! I i i ; [I, I; ~ I u , 4. Financial reports - Ben stated that MYEP is 3/4 of the way through the fiscal year and the finances look good. The city of Iowa city accounting department is very pleased with the progress we are making. There were several questions about the progress of certain programs which Ben answered in detail. The board asked that there be some changes made to -- ., -~ I~~ ..,' '",,),.........,,"";':...,,'''' ,....':'....r.... a ' :,;" ,,~:' .15, ' U 0.- ~_ , I ' " I :,(' -- 0 - ", ~___.._u____ ,;,,"":.' o ." .. i", ';i.:' , _,,,;,.,C'n'.. ,r:-~ , ~ ' , '.J , , (,-",\ : \ ( ,\ ,.' .~"'v,..\ I, \ : ~ , I i I ! I I I, , ~\ I,. , ll) ,\1 , "I")'; ~~(,',"', ", "It " --" ,Co " ;"1 '.'.>~ ,; "'t , ... \,~'t,', ",) ,~. ,',,' .,' . ,~ . ',.',':, ~ , , '~"I' ".. . . " ',;,"'" ,..\,___,:"::,~~~.;,,:,, ;--\o:.-.~~,..,~'!i.:::.',,':;,,; ..,';.. ,..:.; ""-.A......~:.:.-....._'",. ' '""':"".", ,';o"."",-.,.'..w.-..,.,.:.;" <""'-""i,,-,,;,,,"U,,,,.'~,"'~h,,,a'''''C'''jM''''''''.,, , r . ...,_,C.:.;',;.,..~...._~.".,'--"",',"'..-W"_~"-'".', the financial reports. They would like to see specifically what sources revenue is coming from. Ben said that he would talk to the accounting department and see if they could fix this. Julie made a motion and Dave seconded to approve the financial reports as is and Ben will check with the city of Iowa city accounting department about the changes for future reports. Motion carried. MSC I I I , I , , I 5. Tennis Tournament united Way Blackout - Ben stated that the' 'united Way's Blackout is from september 1 to the end of February, thus if we want to have a tennis tournament it will need to happen before September 1. Barry voiced that we should concentrate on the basketball tournament and look towards the tennis tournament at another time. 6. Corps grants - Ben announced that Mayor'S Youth was funded , for the Iowa Conservation Corps with the seconded highest ranking. We were not so fortunate on the Young Adult Conservation Corps. Ben spoke with Duane Leitch and our proposal for YACC was rejected. Duane did not know , specifically why we were rejected, but encouraged us to try again next year. 7. Ben's evaluation - Dave is in charge of this committee and said that he will get the process started. 8. CDBG proposal - Ben announced that CDBG tentatively approved $15,750 to be used as stipends for the young people that work at the cart. The funding allocations made by the CDBG board will need to go to the city council in April for approval. 9. YSF board appointment: Ben announced that Catherine Lane is interested in being on the YSF board. A.K. gave the board some background information on Catherine. S~e is very active in fund raising. Sheila moved and Juli~ seconded to approve Catherine as a Mayor'S Youth representative on the YSF board. Motion carried. MSC Pat said that she might be interested in a position on the YSF board. She will decide after attending the next YSF board me~ting. V. Old Business I " I I,! 1. Sheila requested that we mail an updated listing of Mayor'S Youth board members and YSF board members. Cokie said that she would include this in the next board mailing. VI. Adjourn: . Dave made a motion and Pete seconded the motion to adjourn at 5:45 p.m. Motion carried. MSC The next board meeting is April Four thirty in the afternoon I & R ;;j~ oren Forbes Secretary 26, at 4:30 P.M. Mark that downl . ~J~~ Ben O'Meara Executive Director A5MMN94.MAR "~f. .. J3S, ';j"':C\,i::':'''''':>< '.\"""'C""""'"'' "'.''' , ,....,..,\...",..,," '"'' "'0:",'1, '>, ,./" , ")t. Y " ' " "t~' '?: ; " ;..., ,4: ...) ',,' ',(.' " " ,'" " ",.,'"..,L"",y, ", 1- ", - ,.,.:;;.... , :: ",0, ., " " '.......m.' .\:c:;r.f1~:4,'. ~ ) .' ~'o ~ j--:- .~ (-'\ \' \ ,.>'$ r~it'~ ! (: [" .1 i I ! I II i ~:; ~ ,pil , " ;"~' r~' ..I ~~l ~~.. I,' '~' l\1j, , -~ tC_,o ___ ., I \,.\ , , "t , ' '. \,\ f,~ ,,', .. ..... ~ , ...1 , "'''( ".. . . .' , , ...~.., .,:.,..."....,"\',,' . " , ~,~,::',,;.~:.,'.-....,,;.:_,'L :.-,. ~'.' "_ -,. C...,.,..._,_,"._._,.,.,..____ "..__....___.".....,'..,4......,.... . .;:.,..;,'__.jA;'; _;,~.;:"', MINUTES IOWA CITY PLANNING AND ZONING COMMISSION THURSDAY, MAY 19, 1994 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS ~r'IC~ ~0~J~~~~V n~[.n..~~V~~i1~li~iN Suhject to Approval ..i MEMBERS PRESENT: Ann Bovbjerg, Pete Cooper, Sally Dierks, Dick Gibson, Jane Jakobsen, Tom Scott, George Starr MEMBERS ABSENT: None. STAFF PRESENT: Bormann, Denney, Miklo, Haring RECOMMENDATION TO COUNCIL: 1. Recommended approval, by a vote of 6-0-1, with Dierks abstaining, an amendment to the Comprehensive Plan to change the land use map designation of property located on the north side of Highway 1 West from S-16 dwelling units per acre to 2-S dwelling units per acre. 2. Recommended approval, by a vote of 4-2-1, with Scott and Jakobsen voting no and Dierks abstaining, REZ93-0007, a City-initiated application to rezone an approximate 4 acre tract of land, known as the Jensen tract and located on the east side of Harlocke Street from RM-44, High Density Multi-Family Residential, RS-5, Low Density Single-Family Residential. 3. Recommended approval, by a vote of 6-0-1, with Dierks abstaining, REZ93-0007, a City-initiated application to rezone an approximate 11.5 acre tract of land known as the Ruppert tract, located generally north of Highway 1 West from RM-44, High Density Multi-Family Residential, to RS-S, Medium Density Single-Family. 4. Recommended approval, by a vote of 6-0-1, with Dierks abstaining, REZ93-0007, a City-initiated application to rezone an approximate 2 acre tract of land located generally on the east and west sides of Harlocke Street from RM-44, High Density Multi-Family Residential, RS-5, Low Density Single-Family Residential. ,J ,1' 5. Recommended approval, by a vote of 6-0-1, with Dierks abstaining, to offer a Sense of the Commission statement for the public record that the Planning and Zoning Commission finds it agreeable for future consideration, that the Jensen tract may be rezoned to RS-S, if adequate access, other than Harlocke Street, is provided by the development plans. 6. Recommended approval, by a vote of 6-1, with Gibson voting no, an amendment to the CC-2 zone regulations, to permit building contractor facilities within the zone, subject to the provision that all storage be contained within the building, and that this use be subject to the Special Exception provisions. 7. Recommended approval, by a vote of 6-1, with Dierks voting in the negative, annexation ANN94-0005, and the subsequent rezoning, REZ94-0007, a City-initiated application to annex land in the vicinity of Mormon Trek Boulevard and Highway 1 ,I 'I 13~O - ~ j,',~,,"'.""'....,..." 0,>' ,__,i: '.\ ~I" ....-',..,.. " I"""',' "', 'It;;. , ,;..) ,.lIi ",' ,\",,,.,,,', ~'.: Ie'~, tI': '''\ "."." ""',,- , ':', -', ,.. .' ,._". , h.._ ....-',' ,..,.~,,'_.... ,.',. ,,,.:', ',. ;.. 'I:, ~]'~', " , . ..-' I .1 (- \ , ,';. I I \ 1 ;'L" r.~i /.! C I,' (r~' ~'Lu 0 ., y' '; '... , "~' -. '~ \\1,:, ,. ~ ,'.. .~. , '.' . ",,' , '~"I" . , ".. " . .\,' .,..:....,:',;;,;. : ',"" '::~...J ;;;, ~.."'- ,'~' :. ,,:~;;'.> ,;, ,,; ,~;J_ '.,',,';1, "'_".' ".; .'.r....._".... ..',~. v'. ".. _ _ _H'__ ': ..",,,~,__,,......',,,.,a_. '.,','~ Planning & Zoning Commission May 19, 1994 Page 2 West and to annex land located northwest of this intersection and rezone this property to CI-1 and CO-1. 8. Recommended approval, by a vote of 7-0, to adopt a statement which reads: If Plum Grove Acres comes in with a Subdivision proposal that shows Foster Road from Prairie du Chien Road west to the present eastern terminus of Bjaysville Lane as a Collector Street, and the alignment of the proposed Foster Road is acceptable to the City of Iowa City, then this Commission will recommend to the Council that the City acquire the necessary right-of-way to complete Foster Road to the intersection with Dubuque Street. It, is understood that the City may have to condemn lands to acquire this right- of-way for the completion of this segment of Foster Road. Further, as City policy states, "all costs associated with the acquisition of needed lands by condemnation shall be borne by the benefitting parties, which may include development, adjacent owners and public sector." , I 1 I ',' i I 9. Recommended approval, by a vote of 6-0, with Dierks absent, SUB94-0008, an application for final plat approval of Southwest Estates, Part Six, a 10.21 acre, 25 lot residential subdivision located north of Phoenix Road, subject to staff approval of legal papers and construction plans prior to Council consideration. i I 10. Recommended approval, by a vote of 6-0, with Dierks absent, SUB94-0009, an application for final plat approval of Dean Oakes Fourth Addition, a 5.28 acre, 11 lot residential subdivision located on Quincent Street extended, subject to approval of legal papers by the City Attorney's Office, and construction plans by the Public Works Department, and provision of a 35 foot waterline easement prior to Council consideration. r.\ \:;)" CALL TO ORDER: Chairman Scott called the meeting to order at 7:40 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: I", Scott announced the item pertaining to an extension to Foster Road appears under "other" at the end of the agenda. Given the public interest in this item, he will move it up on the agenda and allow public discussion. COMPREHENSIVE PLAN ITEMS: 1. Public hearing on an amendment to the Comprehensive Plan to change the land use map designation of property located on the north side of Highway 1 West from 8-16 dwelling units per acre to 2-8 dwelling units per acre. ., Miklo said the staff report has been delivered at a previous meeting. Miklo said the property affected in this item lies generally north of Highway 1 and south of the current end of Harlocke Street. The proposal is to lower the density designation on the Land Use Map of the Comprehensive Plan. The proposed 2-8 dwelling units per , 13bO n~V " ,1')",..;-,~,.-:,.,,,,;.,,,,;,\,,,,,,,;,,,,,,,,,.,,,,,:... ',' "'....r"" .- ,0 ,',',,',' ",', ' ' 'J5' ,'!,.,'::,:","."':~'~" ,[):::,",>::" , ," , .. ,~ '-: . "l'o""!, ?:,:""\,-"",,,Y'; - ."', ,.'':.:'' ......::.'.', '" ,". .,', .1\ ~. ,i," " ", ".,-' " I :~ . ',','. . "I' :: ~,"\' " I ~~, .' ," .' '. , "',; ".. . . , ' " . ,,_.. ,L.l ..~,~.~..l 'c.... _'-'JO"':;__.. ,_.."_~~ .. , I , I i I i I I I, i h 1 \, L ~...~}' " ,Co .' ..'- .-.,....-..'.... ,..',.~-,,'~--,....~'..-', . _,..___...._.'__ a_...~,.___.._. Planning & Zoning Commission May 19,1994 Page 3 , j j acre would be appropriate for RS-5 or RS-8 zoning. Miklo said, as stated in the staff report, these zonings are appropriate due to the topography and difficulty of providing access to this property. Staff has also stated, that the eastern portion of the Ruppert tract, which has a potential for access to Highway 1, and/or Benton Drive, might be appropriate for a higher intensity land use should these points of access be provided in the future. I , I ,I Public discussion: Charles W. Ruppert, 1406 W. Dubuque Road, stated he is the owner of the Ruppert tract that is under consideration. In regard to the Land Use Plan, Ruppert said this does not mean much other than a vague idea of how things should be zoned. Ruppert presented the Commission members with a copy of the 1978 Comprehensive Plan, Land Use Designation Map. Then Ruppert read a copy of a letter he received from a City official, who he says is a present member of the City Council, but did not state a name. This letter said, "enclosed are copies of three maps depicting proposals for the rezoning of properties in the Harlocke Street/Benton Manor area. The Iowa City Planning and Zoning Commission will consider these proposals and amendments to the Comprehensive Plan to raise the density designation along Highway 1, from 8-16 dwelling units per acre, to 16-24 dwelling units per acre ...at the meeting of December 6, 1984". Ruppert also read a statement that said, "many years of hard work and studies in planning were completed before this area was zoned high density, multi- family, RM-44. A special southwest study was done, some last minute changes were made, and the plan was adopted without any objections. The area was said to be ready for development; it was one of the first to be developed. We believe the zoning of the area east and south of Harlocke Street was appropriate. The now completed 1,000 feet of highway frontage make this property even more suitable." Ruppert said there has been a change to this, in that there are now 2,000 feet of frontage available. "Primary access is available without affecting the surrounding areas, making this one of the choice RM-44 sites in Iowa City." Ruppert said it won't necessarily be this way, but it takes away a lot of options when the zoning density is dropped down, The property to the east is now commercial, to the north is developed RM-44, and the west is largely undeveloped. Ruppert said hilly topography does limit access to the area. He said he does have an approved access on Highway 1 that has been in place over the years. Ruppert said he even has two access points to Highway 1 available, possibly a third, and perhaps as many as six access points for the total area. He says this is a fact, despite what staff says. Miklo said according to the Iowa Department of Transportation, there are two approved points of access to Highway 1, on property east of the property under consideration. Ruppert continued to say that upzoning has occurred in the area since 1983. He said the south portion of this area has been zoned RM-44 since at least 1980. Ruppert said staff report is incomplete and not at all accurate. Ruppert asked that the RM-44 designation remain in place until such time that the issue becomes more settled. I I, , , ;, , I I i '! ,'.. " Public hearing closed. " ': 1.3'0 'i ]"" ....,...-,---,,,..'"'.......,,...-'.........,...., .......T........--.'..' 'f'''''' ',' ,,0.;,,"/""'\ ,'" "t 51: uO} :(;' '....' """ ; " -', . ':,' .,I~',""", j ,,;-..',: ~ ,",,' 'I: .r~~" " i " " I .,,"'':, [ \ \ ~' " _'..s;",! I' I ~ I I! I ! , i k. I!" I I \.l \~4"':.1 ,~ ~,;~ r~ IC.'.O "~I, 1'"1 ',,' . "t. ,".\\1:, , ~.. .. .. ,,': ....' , '., . ::-. . ...., ~",,',_','i'.. _ :,',,; ,~",,'~ ',',._..._.,~ ", ".. ,..__....,....,.."'....".,....'8,..,..,....' ~ ,__",.,_""."_-,,,',"h .G...,'" ,~,.,' ..'. Planning & Zoning Commission May 19, 1994 Page 4 2. Consideration of an amendment to the Comprehensive Plan to change ,the land use map designation of property located on the north side of Highway 1 West from 8-16 dwelling units per acre to 2-8 dwelling units per acre. Scott asked if the item pertains to the commercial property on the eastern portion of the Ruppert property. Miklo said it does not. Gibson asked, if a vote is taken, the logical option is for an RS-5 zoning. Miklo said an RS-5 or RS-8, as both fall within the classification of 2-8 dwelling units per acre that staff has recommended. Jakobsen asked whether the item will require an extraordinary majority to change the Comprehensive Plan at the City Council level, as Ruppert is the owner of the property. Miklo said in terms of zoning changes, if 20% of the (lwners affected or within 200 feet of the property being rezoned sign a protest petition, then an extraordinary majority is needed for a zoning change, but a Comprehensive Plan amendment does not require an extraordinary majority. Miklo said the Comprehensive Plan, Land Use Designation Map attempts to separate the property into an eastern and western half, that generally follows a ravine. Miklo said the western portion is already designated at 2-8 dwelling units per acre. Public discussion: Anthonv Frev. 19 Caroline Court, said although he has no interest either by neighborhood nor route of travel, he was curious that 2-8 dwelling units per acre is even considered for an area that seems to be surrounded by commercial, and perhClPs industrial, and an RS-5 on the Russell tract. Frey said that some sort of transitional buffer between the RS-5 and the commercial would be appropriate. Frey said that it appears to him that a moderate step up to 8-16 dwelling units per acre is not unreasonable for a buffer between the commercial on the one side, and RS-5 on the other. Public discussion closed, Gibson moved to approve an amendment to the Comprehensive Plan to change the land use map designation of property located on the north side of Highway 1 West from 8-16 dwelling units per acre to 2-8 dwelling units per acre. Bovbjerg seconded. Scott asked if the western most portion of the tract is zoned RM-44. Miklo said the entire tract is zoned RM-44, but the Comprehensive Plan notes the western portion is appropriate for 2-8 dwelling units per acre. The eastern portion is zoned RM-44, with RM-20 to the northeast, CC-2 east, and then RS-8. Scott said for the record, prior to the vote, that he intends to vote for the amendment to the Comprehensive Plan to lower the density on the tract. Scott said the 2-8 does allow the RS-5 and the RS-8 to be actively considered as appropriate zoning designations. Scott said he has come to the conclusion that, for the proper and orderly development of this tract as it interplays with other adjoining tracts, it should be zoned either RS-5 or RS-8. Scott said he does have some objection, presently, with the end of the commercial zone, and feels that at some point when a development 13(,0 '.,.."",-',.....'.'"-,,...."',..,.,' ,~_:~ ,___'w ~ - , 0"))''''''.'''' " , ".I .. \ , ' . \, - -""r'" 'j r;. ~ ~) I i Q) , I,! ,10 ,.,/,;,_'","" I ~",-, ',. ,~, f\' , ", . : ~ ' .'.... ': "~ ...; . ;"" -, ,-," ,.t C'" \ ~ ! . i I ' r f I It , Ii ~~ ~l~ (- 0 ',:.. " r"\ I ~ , .'.',' , "\~' " , '."~ \, f " . , ',' " " 1 ,'''~ ".. . ~ ':,1. '...j.-,'~_:'.'.-,., ....._.,...., ._........._,," _.....'_..."",.,_," .. '" ,,--'_,'''''., "n' .', "".'M..... '.'"...-, .~'.-,. .'~, '.". '~'''~''"''~'~'~'' a,.,..~.,.~',~: . Planning & Zoning Commission May 19,1994 Page 5 does come in, the Commission may be viewing an extension of the commercial zone somewhat west. Scott said the Commission will need to deal with this question at that particular time. Bovbjerg said she can understand why the map that Ruppert had presented the Commission had shown an RM-44 zoning; however, due to years of examining the area, and the topography that exists, an RM-44 zoning is not appropriate, and she will also vote for the change. The motion carried on a vote of 6-0-1, with Dierks abstaining. ZONING ITEMS: , 1. REZ93-0007. Public discussion of a City-initiated application to rezone an approximate 17.08 acre tract of land located generally on the east and west sides of Harlocke Street and north of Highway 1 West from RM-44, High Density Multi-Family Residential, to RS-8, Medium Density Single-Family, or, RS-5, Low Density Single- Family Residential. Miklo said that this item consists of three areas, the Jensen tract, the Ruppert tract, and the property on the west side of Harlocke Street. Miklo said staff recommends all three areas be zoned RS-5, due to the rough topography and the lack of available access. Miklo said, if the Commission feels access other than Harlocke Street will be attained at some future date, staff feels an RS-8 zoning may be appropriate. Miklo noted that the Commission has received a letter from Robert Jansen dated May 18, 1994, representing the CFO Partners, the owners of the Jensen tract. Scott asked, for clarification, the size of each of the properties that may be voted on individually. Miklo said the Jensen tract is approximately 4 acres; the Ruppert tract is approximately 11 acres; and the property on the west side of Harlocke Street is approximately 2 acres. ! , i I , 'f.:\ ' \;1 Public discussion: Dave McLauahlin, 811 Weeber Street, said despite all the time, the developers really have not put forth a plan for development. McLaughlin said all the issues that were put forth by the residents of the area, regarding traffic and safety" still exist, they are not going away, and may in fact get worse. Therefore, he strongly urges the Commission consider the lowest zoning possible, an RS-5. McLaughlin said if the developers ever do present a plan, he is confident something can be worked out that is fair and equitable to everyone. ,I,f Public discussion closed. I ' Scott said that if the Commission wishes to consider the tracts separately, he would like to see the Jensen tract be considered first, the -Ruppert tract next, and the Harlocke Street, two acre portion, last. Jakobsen said feels it would be appropriate, to act on this in three parts, " ",~", ,~ , I~'o , . 0, /'\::~,~""""'" :v,~"'" .",,~ "':""''''""T:;''S.I DO''':: , ..~... " ~.', ';' ,~..., \-..'..' ,1'..,,_" ':,01 >, , " 'fJt}ti;J:i' " .\"'l '~t ~ \'j' , " , ~ , ,~' ~ .~.. ' . ':: ~, _. . ,~, "" _ :. -' , _".:", ,.. ,'_",.J .... _ _"', . ,..",.:__8" Planning & Zoning Commission May 19, 1994 Page 6 Gibson moved to rezone the Jensen tract form its present zoning of RM-44, to RS-5. Cooper seconded. Gibson said he is in favor of taking this down to RS-5 for reasons that he stated publicly on previous occasions, and said this issue has not much more to do with density, other than how it relates to traffic. Gibson said that he is very disappointed by the planning or actions of previous developers to provide for adequate ingress and egress from either of the sites, other than Harlocke Street, and apparently the property owners have not been able to get together and work on a comprehensive approach to this matter, despite a considerable lapse of time. Gibson said he will vote for the same zoning on the Ruppert tract, and upon completion of this voting Gibson said he intends to introduce a Sense of the Commission motion to indicate that the Commission is agreeable to rezoning these properties to a higher zoning, if adequate access to the site is provided. Until the time adequate access is provided, Gibson feels it would be irresponsible for the Commission, and very unfair to the neighboring residents due to the adverse affects it would create, to allow a higher density than presently under consideration. Starr and Cooper seconded these comments. Bovbjerg said this is a good proposal, and that occasionally when an item is brought up for annexation it is given an ID-RS, or an RR-1, etc., with the intention that it will someday be different, granted that its deficiencies in infrastructure are corrected. Bovbjerg noted that she also likes the fact that zoning given, today, is not engraved in marble, that a higher zoning may be appropriate should the access questions be answered. Scott said his only concern is that the statement sort of leaves things up in the air for the neighbors and the developer. Scott said his preference would be to view the area in terms of a long-term approach to density and development, and that he has a significant problem with an RS-5 on two of the three tracts. The topography is such that it makes it somewhat difficult to design a subdivision that includes the traditional, RS-5 density; even though there are provisions in the ordinance that does allow clustering in the RS-5 zone, this is seldom used. Scott said, as he indicated in the discussion of the Comprehensive Plan, he has come to the conclusion that 8-16 dwelling units is inappropriate for this area; conversely, Scott feels an RS-5 density is too low. Scott said he feels an RS-8 allows some degree of flexibility on the part of the developer, it sets a long-term zoning for the area which would not be subject to change, unless at the far southern boundary as it borders Highway 1 and the commercial zone on the east portion of the Ruppert tract is extended to allow for some small additional commercial zoning. Scott feels, if in fact an RS-5 zoning designation occurs on this particular tract, and he noted he says this with caution, that this comes as close to what this Commission has done to spot-zoning. Scott said he feels an RS- 5 zoning is incorrect, inconsistent, and illogical from a developmental standpoint of the surrounding areas, and he will not support an RS-5 downzoning. Gibson added that he may have been misunderstood, in that he said he is not sure the issue of density is all that significant on this case. Gibson is not sure about the issue of spot-zoning, as he feels this is a very large site, Gibson said the overriding concern that he has, concerns the fact that this property has been allowed to become land- locked, and to allow a dense development that dumps out on to Harlocke and Weeber I I ',1 I I i J3~ (--0 ') , ~~. ... . o,.Cl).;....'" ,\"',.....;P .~,~ ".. . ,. Q) ! '! "PI ,J5 .110. r''', .'1.' '-",'-,L 'f;' lmi!1l', ,\ p:. ! ,- .'-1 .,.',,'.'---'.." "~~ ~~.: C-'t' \ : '.\ ":\ i ~I : I i I I Ii II I I I F; I lL) , , ,~,-' l"i'~~n ," ( 0 , ., ,~ \"--;,, '" . . "t' ,:-,'.\1,', '. ,,:,..' " ~ , ',' " ',...1 , ,"'-.. . " ,'" "':.'-" . :'~:'~..'-,;-'_, ,.-,.: :;"',-'-'.:r'_'",~,:,,;, ;L"..,"-':',._..,..._._.._:' ''':___'''' ,... ".. . , ',' ',''':'''''"'-. 1 ;..,...''',.~.__'r,'_''w .''".~.','.....,',;.>~,~.. a~-. ,.......__~..: . ,_.-;'"....__.._..."....."..,;,....,"',";:,..,.',~",:.,'-'..."' Planning & Zoning Commission May 19,1994 Page 7 Streets does not make any sense. Gibson said all he is saying is that he is not sure some of the previous designations were necessarily the best if this is the result. Gibson said he, therefore, recommends the lowest zoning possible, with the option for future Commissions to reconsider upzoning, so long as the access questions have been resolved adequately. Gibson said as of yet no sound suggestions have come forth which attempt to answer these concerns. The motion passes on a vote of 4-2-', with Scott and Jakobsen voting in the negative, and Dierks abstaining. Jakobsen said she has been concerned with this area, probably before any of the present people were on the Commission. Jakobsen said she agrees with Scott's comments, that an RS-S zoning might be reasonable, and that there are some real problems with zoning this an RS.5. Gibson moved to down zone the Ruppert tract from RM;44 to RS-5. Bovbjerg seconded. . ' Jakobsen and Scott reiterated their previous comments. Jakobsen added that she I feels an RS.5 along the highway would be ridiculous, Cooper feels an RS-S may be I" appropriate. 13(,0 , ':1" """'..'..--."1"-....,........ "I',; """i",,' .,',' "5"." 0"" , ,') ",',' ,; ,. '. ,'",.,-,'.'"-,......,,,,\ Bovbjergsaid, for the same reasons she has previously stated, she feels an RS-S may be appropriate should the matter of access be answered, but almost as an interim vote she will go with an RS-5. Gibson said he will be sticking with an RS-5 zoning, and in response to Jakobsen's comment that RS-5 would be inappropriate along the highway, Gibson pointed out that just to the west there is almost an equal amount of property fronting the highway that is RS.5, and much of this has been developed successfully and people apparently accept this when they purchase the property. Gibson said he would be happy to support a higher zoning, especially on this property as Ruppert has stated that he can supply adequate means of access, but not until the owner comes forth with a plan. Starr seconded the comments of Gibson and Bovbjerg. The motion dies on a tie vote of 3-3-', with Dierks abstaining. Bovbjerg moved to rezone the Ruppert tract from RM-44 to RS-S. Starr seconded. Scott noted that if the vote remains 3-3-1, the subject tract would remain zoned RM- 44, and this is inconsistent with the previous vote on the Comprehensive Plan zoning change, from S-16 to 2-S dwelling units per acre. The motion carried on a vote of 6-0-" with Dierks abstaining. . Bovbjerg moved to downzone the property west of Harlocke Street from RM-44 to RS-5. .~ ~ _. ;' '.":' ',' ' ", ~ ':/ :"L~l;" .,,-";7C:',7~:,.:r"'..':":~:;~"~,;'I";';"..,-(;'.,.tihi: , " ..,0",., L, .,,,,(,~':"r '.":.;'",:;''''''' .:}\i' . :,.:' . .., " . .:::" ',. " , ,\ ~~~~ ,....~.. J r~'\ ' \) \, , 1'\ ':"?"'\ , " , 'r ' I ! , ;.,) I I I I I ! I ' ! I k' I ['I h) N"''\.' ,(-' 0 \"", ~ . "1 ",\\', " ','~ , .~, ':,,' , "-"1' . , . :~ ' . .', .- "~N .'.:__....,,~..,_ Planning & Zoning Commission May 19,1994 Page 8 Jakobsen said that if this motion is accepted, this will make some of the buildings presently there, nonconforming. Miklo said these will continue as permitted nonconforming uses, so long as they stand, but should they be completely destroyed they will have to conform to the RS-5 zoning. Miklo said nonconformities are not unusual when downzoning occurs, and as they stand they can continue to operate as is. Miklo added that even with an RS-8 zoning, most of these structures would be nonconforming. Scott said because Harlocke Street intersects with Weeber Street, and because of the single-family nature of the Weeber Street neighborhood and the associated traffic problems of mentioned for the last 10 to 12 years, he will support an RS-5 zoning on this tract. The motion carried on a vote of 6-0-1, with Dierks abstaining. Gibson stated he had said he would make a motion regarding future development of this area if adequate access is provided, but said he is no longer certain this would be necessary given the way the vote turned out, but he wished to hear some other opinions. Bovbjerg said she would go on record stating that the Jensen tract would be a reasonable transition zone for an RS-8, granted additional access points are provided, other than out Harlocke Street and Weeber Street. Gibson moved to offer a Sense of the Commission statement for the public record that the Planning and Zoning Commission finds it agreeable for future consideration, that the Jensen tract may be rezoned to RS-8, if adequate access, other than Harlocke Street, is provided by the development plans. Bovbjerg seconded. Starr said this would basically be an opinion, that future Commission's are not bound to this action. The motion carried on a vote of 6-0-1, with Dierks abstaining. The Chair called a recess at 8:33 PM. The meeting resumed at 8:40 PM. 2. Public discussion of a request submitted by John Roffman to amend the Community Commercial (CC-2) zone regulations to permit building contractor facilities. Miklo said this is a request to permit building contractor facilities to exist in the CC-2 zone, with the requirement that all activities be carried out indoors, that there will be no out door storage, and that a Special Exception permit be required to allow such facilities in the zone. Currently the Zoning Ordinance'specifies that contractor facilities are allowed hi the 1-' and 1-2; Industrial Zones, and the C-', Intensive Commercial zone; these are not currently an allowable use within the CC-2, Community Commercial zone. Staff feels that the 1-', 1-2, and the C-1 zones are appropriate for this fairly intense land use, which often includes heavy equipment and building materials. The CC-2 zone is intended to serve as a retail zone, and is not necessarily appropriate for contractor facilities, even if by Special Exception, and even if outdoor . ----:- , , ,,' 0)' "0. i':'\ ,.".',.-,"','.,' "'."" , \ - ,- ".. . a.".,..'".",.'.' r , I I I I ! ,!' " IJbO ,..'1''',..,.. 15 ;0, ."..,"''1'1 i .',' ',' ',\ ~i r J" c~ ,~ r~~~ / ;, ! I I i! I ~:, ~ -' .~"~i "'~ "4) ,,~~i.' " (f" L...~ :C'o r'i . , '::r ~\' I: " .. , . '.' ~ , ..,:' , '.. ..' . :.' : ,;,':... ',~.", :~;r",,,-;. '_...'.. Planning & Zoning Commission May 19,1994 Page 9 storage is limited. Miklo said that it has been typical of these types of uses that there is often equipment that is difficult to store inside, and that this may require persistent regulation of the site. Therefore, staff recommends that the request to amend the Community Commercial (CC-21 zone regulations to permit building contractor facilities by Special Exception, and that no outdoor storage be allowed, be denied. Starr asked if the Special Exception process requires a design review. Miklo said the Board of Adjustment may request this, but it is not a necessity. Public discussion: John Roffman, 1314 Burrv Drive, said he purchased the property zoned CC-2 on Riverside Drive in December of 1993, and did not realize he had a problem until he applied for a building permit to add on and close in the back corner of the building for indoor storage. Roffman brought a series of photographs taken by Downs & Associates, dated December 8, 1993, and another series of photographs which he personally took last week, in which he tried to show what the property looked like upon purchase, and what the property looks like now. Roffman said he believes his use meets all seven standards to qualify for a Special Exception, as presented in the Iowa City Zoning Ordinance. Roffman said he feels this way, because, both sides of Riverside Drive from Benton Street to Myrtle Avenue are zoned CC-2. Roffman said he believes most of the uses in this zone are allowed by Special Exception of the CC-2 zone, i.e., gas stations, muffler repair shops, tire shop and auto dealer. Roffman said that it is his understanding that because the Dairy Queen is a drive-in facility, it actually belongs in the CI-1 zone and is perhaps a nonconforming use. Roffman showed another series of photographs which show the area in question, from Benton Street and Riverside Drive intersection, north. Roffman said as you look at the CC-2 zone, tire and auto related businesses are allowed under Special Exception, and are also named a permitted use in the CI-1 zone. Roffman said the compatibility use has been brought up and compared to Pepperwood Place and Sycamore Mall. Roffman said he agrees his facility would not be a good neighbor for these uses, but that with the Special Exception there is the opportunity to review the facts and decide if this is a reasonable use in the zone, as compared to other uses in the zone. Roffman said the Commission would have to agree that the difference of uses between Benton Street and Myrtle Avenue, on Riverside Drive, are night and day when compared to Pepperwood Place and Sycamore Mall, etc, Roffman said his facility would back up to the river, and to the east on the other side of the river is a railroad track and City Carton, which is a high intensity use, so Roffman said it is not like his facility would be a thorn in the side of neighborhood when compared to the other uses surrounding him. Roffman said he would appreciate if the Commission would redirect staff to amend the CC-2 zone 'to allow for the use of contractor facilities with no outside storage, as outlined in Section 36-19, CC-2 zone, item (d), Special Exceptions. Public discussion closed. ".. . ,8,.."...", . , ,I I I ! I ' o ,/ ! .I , 13"0 --,-~,. ~ .'.0 ",.,;);?:,....":'~":: c",,"'" ":':" "'T'" IS , ,ld ,-,,,,,i,:,.',,'..-: "',",,--:,',",: ,"'J":' ',: Jmtil1Js" ,I .... .\ ;: ' ,~ I I l , ~I ;q~ " " w (".,,' :' ,", <, ; ",,' . , ,~ ":-?:':\~,:,~:\\;.:: ' ..' .; " . ",,: , '-1~' , ",",.": ","" ~ " '1 ' , ".".. ,\. ".. " ,', ,'" "',',,,: ,.". " : :_.:..;.._:,_..:-,......~".r."""...,,~;..,.,:u"',.~.....,...,, ,,>""''''''~ .-,_.,_..-.."..~."'-"...,.,~"~..,-...'~"'.c~..,....,.,..:'.,;.:.m.A...,.......'"",.. .' . Planning & Zoning Commission May '19, 1994 Page 1 0 Miklo pointed out that because the Dairy Queen is a drive-in, it is considered an auto or truck oriented use,. and such uses require a special exception in the CC-2 zone. Some of the properties east of the river are zoned 1-1, Industrial, but the river does act as a substantial barrier or natural transition. Miklo said all of the uses mentioned, e.g., tire shops, muffler shops, and auto sales are all fairly intensive uses, but the difference between these and contractor facilities is that these are businesses which offer services or goods which the public will to come to the site to purchase, so there is a lot of activity and interaction with the public, whereas a contractor facility is for storage. Miklo added that contractor facilities do not need to be in highly visible locations,' whereas the other uses tend to need highly visible locations. Gibson said some of Roffman's arguments are somewhat persuasive, given the nature of the particular site Roffman has. Gibson asked if as written, with the special exception, this action would allow contractors' facilities to be considered in all of the CC-2 zones within the community. Miklo said this is correct. Roffman addressed one other comment in regard to permitted uses within the CC-2 zone, and as far as how they interrelate with other businesses and feed upon one another, and that under permitted uses is listed, clubs, meeting halls, and theaters, and Roffman said, generally speaking he does not believe these perpetuate a lot of business for other businesses in a mall or other businesses in the CC-2 zone. Roffman said the hours of business for these establishments are generally after the other businesses are closed, so perhaps this has some validity. Cooper moved to approve the amendment to the CC-2 zone regulations, to permit building contractor facilities within the zone, subject to the provision that all storage be contained within the buiiding, and that this use be subject to the Special Exception provisions. Jakobsen seconded. Dierks said she agrees with Roffman, that this use within the area in question would not be particularly detrimental. Gibson said that if this is accepted, this will be sending a message to the Board of Adjustment that'this is an alright use in this location, and other CC-2 zones. Gibson said this I1t'eds to be considered in terms of its applicability within the entire community, not just this particular location. Gibson said his point is that a pretty strong message is sent when the Commission begins to allow uses by Special Exception, and the Commission should be mindful of this. Scott seconded Gibson's comments, but added that he feels more comfortable with the Special Exception provision, and would not have accepted it should the provision not have been included. Scott said the Board of Adjustment can even add additional provisions which they feel would be necessary. The motion carried on a vote of 6.1, with Gibson voting no. , 3"0 , I, , ,,' ! , 1 , .. " 1:' , I A '~ 1: ',,:::', '.-,' 'I o ",0 '"i~ ,," ','I.', ,,)' ,.................",..,.'''......-..,-.... .... .. '-I~..' , ,I' '''':';;,.' :;'!' i':..;,~(,,~:~i.',: '\"" I ,'A 5' ',\: ':0-"': ",,\': - __ II ,;\' .,{..... " '1,1' \ " ",' '1' ~ . ' ,\: ,..,.." I' , ': .- ' ~, ,':'; i,~" ",:' >', ,",' "'".", ': '; ,,', ~: {, 2E3Eri ' . ' i , .J (- \ ~ I', i I I I , I I, I ~ II J . "I ";a,, ~r r- \ ,. 0 r', ~ . ." . .:',\\1.', " , , , " ".. . '. :~ " , ,'...'::.:.:..." .,~,,::' ,:,,-~,"..--, \ " .-,,,.. ,- .".-.-,..,...... .",,, .",,,.'~ ",~,'," ....,."..,'",8''..... Planning & Zoning Commission May 19, 1994 Page 11 3. REZ94-0008. Public discussion of an application submitted by Daniel L. Bray and Lori L. Klockau to rezone property located at 402 South Linn Street from PRM to CB-5. Miklo said this property is included in the area covered by the Near South Side Development Plan. This plan proposed that north of Court Street there be intensive commercial and residential development and was zoned CB-5, and that the area south of Court Street be reserved for intensive residential development and was zoned PRM, Planned Residential, Multi-family High Density. The proposal is to change the corner lot on the southeast corner of Linn Street and Court Street, to CB-5; this would be a slight adjustment in the zoning to allow one additional lot in the CB-5 zone. Miklo said in terms of land use character this is not particularly an inappropriate request, however, in reviewing this proposal staff did express concern that residential development should persist on the south side of Court Street, with the idea that there would be intensive activity throughout the day, not just during the business day. Miklo said it is true that the CB-5 allows residential use above the first floor, but that it is the stated intent of the applicants to at some point convert the entire building into commercial uses. Miklo said that the Commission will also have before it soon, a request from the City Council, to examine an amendment to the CB-5 zone that would restrict the amount of residential uses in the zone. Miklo said although this rezoning would entail a fairly minor change, this does have some implications for the theory of the Near South Side Plan, and may result in further requests to rezone areas south of Court Street to CB-5. Staff feels this would be unfortunate as it would displace areas designated for residential development. Staff also feels the community currently needs more residential uses, than commercial office uses, as these are provided for north of Court Street. For these reasons, staff recommends denial of the zoning change. CD Public Discussion: Daniel L. Bray. 150 E. Court Street, one of the applicants requesting the amendment, noted that he has a correction for the staff report. Bray said he bought the property without condition on rezoning. Bray said he had purchased the property because it was fairly suitable for a law practice, and that they had looked throughout the whole area prior to the purchase for a possible site, but that space was not available. Bray said in terms of a future office development for the area, this would not serve their needs, but the present site does. Bray said that when he learned the building could be purchased, the possession date of the purchaser was this month, and the purchaser intended to spend about $10,000 to convert the building into a duplex, including the cost of the kitchen, so the kind of conversion planned certainly did not enhance the long-term viability of the building. Bray said his possession date has been delayed to August 1 st, but the intent to purchase is firm. I" Bray said prior to purchasing the property they had called all of the adjoining land owners and asked their views, in particularly those landowners who have PRM land and whether this use could be absorbed within their uses. Bray noted that to the east and south exist very large apartment buildings. Bray said that in and of itself, the site 13"0 ~...~,. .... - - ,j',','..~:"',..':",'".,,....:,"" , ,;,,,' , ,,' "",-, , \ ,,',,:i .. ,." , .>~' ,..:', " " "', ' "........."."..r',',...,_".., , 1'1 0) "'''r'''''' ^) t. \ " ",) " 0" " " :..'.,," :-:;,'~::.,',:',':""~:";':;' , '",;i " ,~ [',i .~\ ('''i \\ , ' ,\ .' '>"n " (.d '.,l. f' ".":At~~'r.';':: K"',,.. I,;f, , ".' ,~ . 'A' ,'.", "',1 j'" 'f' " "",, 1 . . '. "", :. :' : ":.: ":___~,,:',,.w"""""-<'''''':/~,,,-,;~,,~,;''''~'';''~''''''-ll;;..,.w, :'~.J, ~"...'""!.~'o..,',,,"l',,<,'o..''',"'':~ '.,.,....c~"',~'.,'''''-;.''''':'''''' a'J"'-"''''~_' ,:, ~ Planning & Zoning Commission May 19,1994 Page 12 1 j , is not developable as it is too small. Bray said that if the building were torn down in order to put in a residential facility, the new building would not be much greater in size due to lot limitations. Bray feels staff objection can be characterized as a fairly mild technical planning objection, but the question is really based on what the best practical use of the property may be. Bray said his intent fs to renovate and restore the property, and that it is set out in such a way that it is well suited for law office use. Bray said that according to the pictures that were passed around the interior parts of the building are very classic, and his plans offer an opportunity to preserve some of Iowa City's heritage. Bray said his plans are to maintain the integrity of the building, the historical integrity inside, and a restoration of the building inside and out. '. Bray sajd the whole issue concerns making the best use of the property. Bray said if the building were changed into a duplex, as the soon to be previous owner suggests, the building would not be used for low income housing, but rather housing for approximately 10 students. Bray said almost all of the adjoining land owners saw this as a very undesirable use for the building. Bray said his plans for the building are consistent with all the surrounding uses, and consistent with the CB-5 plan. ,", Public discussion closed. I i, I"" ,,' ' o Dierks moved to defer the item until the formal meeting of the Planning and Zoning Commission of June 2, 1994. Starr seconded. ~ " ' Scott said the reason for the deferral is because the Commission has an informal policy .of allowing two informal work session meetings, and two opportunities for public discussion for rezonings. Dierks asked, if the building were to deteriorate in a few years and needed to be redeveloped, what is the maximum that would be allowable. Miklo said he believes the property has only 7,000 square feet, give or take a few. Dierks added that the surrounding properties appear to be maxed-out, therefore, the property really could not develop much beyond a duplex. Miklo said that give the PRM zone, the lot size would allow for eight units at the base density and that this could be increased significantly with bonus points, Miklo said if the building were removed it would allow a fairly dense building to be built here, though it would require that parking be incorporated within the building. Scott added that if rezoned CB.5 the uses allowed here, whatever this may be, would likely be less dense than PRM. Miklo said he believes the CB-5 currently allows the same amount of dwelling units as the PRM, provided they are above the first floor, however, this 'is soon to be reexamined; regardless staff would like to see a fairly intense use in the area. '!i The motion carried on a vote of 7.0. .,,/ 13ft,O , ,","',' o d ~,_,", , : " ":-"'''', ''''',-..., ,-"."","" , "", '.;',..,,~;:t l-='"'''''Y'"'''V''' ""','~''''''''>'''"''''''''''''''''"''1-''-'''-~' - I' ,\ ,',' \;:;::,0:,,:;,,";;':"'.:.'\' ".,,:,"'" "f"" ,,',' ": "I',,5"'H" " 15,1" ,0-;, ...:...:....'. '. ","', '" ," ,,,~' ,.":'>';':<'-"";.',:~?;', . -,": " ,', .. ".' ': ,.-'",i:' '.;:;;:" ,L:l :l.,:,:,,-t.. - , ,~ ,/-:-...... , ( ,~,\ (~'1 \l ,.~::... '( , I', I. ! , , ~i 1 ., r'i .',', '.-.f'I' ,.',.1 , ,~, -' , .' i ~ '"~ ".. . . . ~,'. ,Q.. Planning & Zoning Commission May 19, 1994 Page 13 ANNEXATION/REZONING ITEM: 1. ANN94-0005. REZ94-0007. Public discussion of a City-initiated application to annex land in the vicinity of Mormon Trek Boulevard and Highway 1 West and to annex land located northwest of this intersection and rezone this property to CL-1 and CO-1. Denney said annexation of the intersection is being requested to facilitate the installation of a traffic signal. The City Traffic Engineer has determined that a signal is warranted at the intersection. The intersection is currently located in Johnson County, and the County is not interested in pursuing installation of the signal. Annexation of the area northwest of the intersection is being requested so that all of Mormon Trek Boulevard will be located within the City limits and will eliminate any jurisdictional questions regarding the street. Both of the areas requested for annexation are publicly owned property. Subsequently, staff recommends the areas under consideration be rezoned to the zoning of adjacent properties. The Mormon Trek Boulevard/Highway 1 intersection is recommended to be zoned CI-1, and the area to the northwest is recommended to be zoned CO-1. ,-.1 ! Public discussion. There was none. Public discussion closed. Bovbjerg moved to approve the annexation of ANN94.0005, and the subsequent rezoning, REZ94-0007, the Mormon Trek Boulevard/ Highway' intersection to CI-', and the area to the northwest of this intersection to COo,. Starr seconded. Scott said this is basically a housekeeping measure and that it is surrounded by governmental property, therefore, Scott recommended to waive the customary two session consideration of the item. Dierks objected with Scott on the measure to waive the customary two-session consideration. i ,I The motion carried on a vote of 6.', with Dierks voting in the negative. Other Business: 1. Consideration of a statement of consensus concerning City participation in the extension of Foster Road. Scott read the prepared statement: If Plum Grove Acres comes in with a Subdivision proposal that shows Foster Road from Prairie du Chien Road west to the present eastern terminus of Bjaysville Lane as a Collector Street, and the alignment of the proposed Foster ~oad is acceptable to the City of Iowa City, then this Commission will recommend to the Council that the City acquire the necessary right-of-way to complete Foster Road to the intersection with Dubuque Street. It is understood that the City may have to condemn lands to acquire this right-of-way for the completion of this " , 13foO =-- - - 1)'.""',""'..""'..""."..."".''''''.'''' . ,""" ''''- .". ' O ",,',' ' ..,', ",,' ,.-" ".\ ',', ,'(" , -,""'" ;:-"":',",,,,-:.. , "..r'.....y fi ' , '5,>8~.6: {(*'~ 0 -':"-", 'J ,\ m:~ . "',;;. ,,", f .i\ (-' \ .\ \ ~1~ I ( " : I , I I I I k. I . I ~''','' ,~ ;'1'" i~ lit f:/l~" I\L L't ., ;"" . '~ . , ',~':\'I , " , '".. ",', , '~.. ".. . . ... ,"' -',,~, ,--'.,~."... . :~, ' ,',~l.,...,.." , _..,._~...-.,_.^,",....' ".','.:,,1'-",,"....':,. . ..."a........."" Planning & Zoning Commission May 19,1994 Page 14 segment of Foster Road. Further, as City policy states, "all costs associated with the acquisition of needed lands by condemnation shall be borne by the benefitting t' " par les... Scott added that, in regard to the benefiting parties stated at the end of the statement, that on page 68 of the Comprehensive Plan,' Update of the Transportation Plan Section, it further states, that the benefiting parties may include the developer initiating the project, the owners of the land over which the street traverses at such time as benefit occurs to them, and the public sector. Scott said the reason for the line shown that intersects the RFBH zoned property, is that Public Works feels the curve would be necessary in order to align the road perpendicular to Prairie du Chien Road. Scott said it would not be impossible to design a road that would not intersect and condemn part of the RFBH area, however. Scott said it would be the recommendation of the Commission that the City secure the necessary right-of-way of Bjaysville Lane in order for the road to go through, and that this may include some possible condemnation. Scott asked whether the western limits of Bjaysville Lane goes across City or State owned property. Denney said that there are two properties in this area, one owned by the State, and the other by a private individual. Starr asked whether he was correct in thinking that there would be no recommendation from the Commission until a subdivision proposal is in front of us. Scott said, this is absolutely correct. Gibson said he would like the language of the statement to better reflect the actual location of the east end of the street and where possible right-of-way and condemnation would exists. Scott said the only thing this statement says, is that a recommendation be made to Council that right-of-way be acquired for the continuation of the collector street, from the present east limits of Bjaysville Lane to its intersection with Dubuque Street. This leaves the reeponsibility of a subdivision design plat and the location, with the City's approval, of any proposed Foster Road extension from Prairie du Chien Road west to Bjaysville Lane, and also requires the developer to pay the full cost of this construction. Public discussion: Ken Williams. 1441 Oaklawn Drive, noted approximately 18 people were present tonight from the neighborhood in the vicinity of the proposed Foster Road. Williams said he had 23 people on his back porch last night discussing this issue and that he will try and reflect the consensus of that meeting tonight. Williams said the neighbors to the west of the development Glasgow proposes, have reservations about the pre- preliminary plan. Williams said he personally is not certain, other than to satisfy the requirements of the developer, that there is any need for this road, Williams said staff had proposed at the informal meeting of Monday night that this road would improve the traffic situation of the area; Williams said most anyone who lives in the area would think this is a little far fetched, that if anything it would exasperate the situation at Prairie du Chien Road and Dodge Street by giving people another way to cut through. Williams said another concern that people have raised, is that if the pre- preliminary map is taken and overlaid with the Sensitive Areas Map, the road and development would go through many sensitive areas. Williams said he understands the additional development would increase the tax base of the City. Williams said 13'0 o - - - . ,'.- ,'0 - - ))'''','''''''''''''''''''''''' " . '" ~'." I,,' .," , .' \ ;",', \;':': ,', " ,""", ',;.','.. ',', ," ' \," ,', J':~,,-.r:.-..! .. .. ',..,,'1"..,....... , :IS' 0'" '. ! '! '8' ,.,.;',' wO" , /: ""',"'" ',' .', '.'..,'/ .':\ l~"i. "....,..1 " " JI r~'\' \~ ~ I ~ I ~~ ~ 1 , --"\ ('-='--_ :1 ,. m 0 ., f'l " '~ . ';"[':" ".~ \\I,~ .'. ,',.. ;~, j ," .:" '1-. , ' -, ".' ..'. . . , " ' ' ' ~h_'_~., ,.._.~,.~.,~~",,,.,,, ,~,..";~,, "-",',,;,, '_','.C<",",,', ',-", ":" ',.""'k'.'_, ;",'.' ..;,..H",,,,' ,.... ".:",..: A' '''. ..'..,..".'~,. . Planning & Zoning Commission May 19, 1994 Page 15 Monday night at the informal meeting the issue of St. Anne's Street and Oaklawn Drive connecting on to Foster Road was raised. Williams said this would turn these streets into essentially by-passes of the northern junction of the proposed Foster Road connection with Prairie du Chien Road, that people heading south into the city, or northwest to Foster Road would simply bypass that northern juncture and use the side street instead. Williams noted a number of children live in the area and the by-pass would pose a safety hazard. Williams said that there is a blind corner at the end of Oaklawn Drive and he has no doubt that if the road were to go through, there would be some accidents at this corner. Williams said the people of the north end are at a consensus of attaining a planned development, and that if Glasgow is willing, they would like to keep discussion routes open. Williams said he would also be open to conducting a tour of the area. Richard Rhodes. II. 2014 Rochester Avenue, said he does not live in the neighborhood, but is very concerned about the statement to City Council, as it does not mention the environmentally sensitive areas. It was pointed out at Monday nights informal meeting, as well as tonight, that the Sensitive Areas Inventory Map shows very steep slopes and wooded areas in the area. Rhodes said Dierks had asked at the informal meeting, the extent of the wooded areas. Rhodes supplied the members with copies of the aerial photographs of the area that were conducted in 1992. Rhodes said these are fairly recent and accurate and show that a concern exists. Rhodes asked what recommendations the Technical Advisory Committee on Environmental Issues has made, if any, on the matter. Denney said they have not been contacted because a formal application has not been submitted. Scott said that once an application is submitted, these questions would need to be answered to the satisfaction of the City. Rhodes said he understands this, but he also knows that once a line is drawn, unless there is reservation made up front, sometimes a line can take the effect of a commitment, and this is why Rhodes feels the statement to the Council should include 'something about sensitive areas. I I i D Rhodes noted that with the stream parallel to Bjaysville Lane, when it rains hard, this stream presently dumps water on to the northbound lane of Dubuque Street and makes a large puddle towards Ridge Road. Rhodes feels this alignment would make this problem worse. Further, if the road were to be put up a drainage way, as the line on the blank map indicates, the most suitable areas for storm water retention would probably be preempted for transportation uses. Rhodes said that he urges the P&Z Commission to encourage the developers to come up with a planned area development that would concentrate the dwelling units in a small area, preserve significant amount of open space in the more sensitive areas, and give the City a transportation artery in a more appropriate place than is presently planned. ,I' Robert M. McKav. 1438 Oaklawn Avenue, said he was also askedby his neighborhood to be a spokesperson for the neighborhood interests, McKay said Glasgow has asked the City to reconsider its long-term desire to extend Foster Road. McKay said Glasgow, as a developer with financial commitment in the region, has an acute interest in the extension of Foster Road, As i! planning commission for the City, the Commission has the acute interest of facilitating quality residential housing J ! \-- :.. "" " ' 'j'e:,p ,," ",', "''''- ' ,;,;:', "::,0,, ('" ',,"'-"'\ ".., ",:"." ,;:~,.." ,:,,;.:,}::' 1.3'0 ", .."..,'c-...",..... ,..,"""..........'!---, '"''''-. .','1'.' ";'0;, '\ ' .' ", 0'" '" " /5 r', ;, , ' " ,.., , , , ',; ,,', ~, ,;, ,...,", " ,;, ,', , ',' ,. . W<.1~'il " ' I' r'-, 1 '~ , . , '. ',~t \ '. , :'Y,: t '.. " ',' ,._1 ~ '-. ".. . . , '. :!.'. .,,_~,_,_fL,_...,... ' '.:..-.J.,.-,...,.,_'.'._,,_,'..,_ Planning & Zoning Commission May 19, 1994 Page 16 development, providing for efficient transportation networks, and for thoroughly examining the effects on adjacent neighborhoods and the environment. McKay said, as residents that are opposed to the proposed road extension and development, the residents also have an acute interest in working with the City, the developer, and the Commission, in the planning of this areas development. Monday night Glasgow asked for the City's cooperation; tonight the residents of the adjacent neighborhoods also ask for the City's cooperation. McKay said from past conversation with City staff, Commission and Council members, the residents know the City values volunteered constructive comments and informational facts, with regard to numerous aspects of road construction and residential development. McKay said he is concerned that the City will almost assuredly encounter a financial commitment during the Foster Road development, due to condemnation procedures and perhaps the acquisition of land right-of-way. McKay feels the City will need to monitor this level of monetary involvement, especially in regard to Foster Road's priority over other existing Capital Improvement Projects, as brought to light by Jeff Davidson's memorandum dated May 10, 1994. McKay said he and the residents feel that in order for the City to accurately evaluate its potential expenditures, with regard to the construction of Foster Road, the residents would also like the City to be aware that Capital Improvement Expenditure calculations should not narrowly focus on just the cost of the road and road right-of- way acquisition. In the spirit of being responsive to the needs of not only the developer, but also the residents in the adjacent neighborhood, Capital Improvement Expenditure calculations need to assess the cost of negotiations with the developer for neighborhood open space, an environmentally acceptable road alignment, and , appropriate road width design. 1 I I I 1 ,I A \!J i , I i; r, (" \ ~ I': McKay said this area is included within District J of the City's Open Space Plan. The plan lists District J as one that is deficient in existing parkland by approximately 9.9 acres. The plan also recommends that a 4.5 acre park be established in the northern part of District J. McKay said the City's Open Space Plan and the City's Iowa River Corridor Trail Plan also recommend that the major drainage way and ravines in the district be considered for a greenway belt status, to facilitate connection of this area with the Iowa River Trail Corridor. McKay feels that Capital Improvement budget calculations for Foster Road need to include the potential cost for establishing potential park and/or greenway through this neighborhood. I I, I,!, I I , I : I i: If U, J McKay said he feels, should Glasgow submit a plan to the City, the recommendation to be given to City Council, regarding condemnation and the possible cost associated with these, the recommendation should include the fact that the City should dedicate itself to acquiring neighborhood open space, in the form of parks or greenways, and that this recommendation should also recognize the sensitive environmental nature of the area as has been outlined in the Sensitive Environmental Areas Inventory. McKay feels that if a developer submits a plan that calls for condemnation, the City should be able to ask in return for the development of park and greenway space, especially in an area that is recognized as being deficient in these, and that the City will be mindful of the placement of the road and its effect on the sensitive areas, " ;'J:,: ',.\ ill ,,~ i:~ 13"0 -~.. --~=~ o::D)):.-'w'...::'",...._., , .. "'I ')5'" , ~ '" \10,: ".,i I C~ ,.- '" 0 ~ , --~~-- l1:11tD'" , ,.,,,,' ,~~' .' y , . ::~t; ~'I ' ~ "I, , . ,~, , '" ".. . . ':." , . --,.-....,'-'--' '. .....:,{,.'-,:',"'..:,.". ".' ,.-...,'.._...,_._... 'h'" "'-'_""'." ,._,.,.8..". Planning & Zoning Commission May 19, 1994 Page 17 I I I Scott said many of these issues would be addressed by the Commission at the time the subdivision proposal comes in, if one comes in. John Roffman. 1314 Burrv Drive. said it seems to him that the area should have a comprehensive plan that would meet the needs, communication and otherwise, of all involved in the future of this area. Roffman said that the area north of the interstate from this area, has a similar topography, probably is more heavily wooded than this area, yet this is one of the nicest areas in town. Roffman said the integrity of the woods have been maintained, yet their are residents living within, and they exist simultaneously with the habitat. Roffman feels that if everyone enters into this project with a comprehensive plan that entails the needs and expectations of all parties, a really nice development could result that may be better than currently exists. () Tim Krumm. 1430 Oaklawn Avenue, said he would like to echo, although not repeat, the concerns of the residents of the area that have been expressed tonight. Krumm said the concerns of his neighborhood primarily focus on the environmental sensitivity of the area, but also with the respect to the traffic flow any alignment of Foster Road would create. Krumm said the position of the Commission, which he has both read and heard tonight, assumes several things: One, in terms of an appropriate alignment, Krumm is not sure, from an environmental standpoint, that an acceptable alignment can be made. Krumm believes that the Commission is also sending the message to Council that it is possible to find an acceptable alignment; Krumm said it is premature to say this, and therefore it would be premature to pass the statement on to Council. Krumm said, the second thing that the statement clearly presupposes, is that this is a road that is necessary and needed, and that it will improve the traffic flow throughout the area. Krumm said he has been a resident of Iowa City for twelve years, and that the Foster Road issue substantially predates his existence in the City, and that it has been on the City's plan for future development for some time, but it seems to him that it has become a possibility at this time, because someone else has offered to pay for it. Krumm does not feel this makes the road any more important, or that it will help alleviate traffic in the area. Krumm noted the City memorandum stated that the road would have attributes of both an arterial street and a collector street; Krumm said there would be curb-cuts on the road, so apparently it would not be a high, high-traffic road. If this is the case, then Krumm questions the need for the road at all in terms of traffic flow; how much more traffic will it carry, other than traffic generated from development within the area. It is certainly true that Ridge Road and Linder Road are overtaxed, but Krumm asks how much this traffic will be diminished by the addition of Foster Road. Krumm said that these are questions that he does not have answers to. He wishes that the Commission be very careful before taking any position. A. \:J 1,1 i;.' f" I I , , , \ ,~ Anthonv Frev. 19 Caroline Court. said that, according to the residents on Prairie du Chien Road that he has been in contact with, they are hopeful that should Foster Road open it would alleviate traffic because there would be an alternative choice other than Prairie du Chien Road; the more the choices, the less the traffic on anyone street. Frey said he is ke~nly aware of the problems that exist on Kimball Road, Linder Road (~l ~l J3~O :c--; - . -- ,', ,,),..::,;,.,.--.. '0' ", ',-,":'.',:,,' "\~::j':~~:(", ,:;,}i.,:,.... : --r 'I'D";' 15 ,', /, .,.'.',',\"" ! .m;t;, I , ,\ ......,J. I \ \1 \: ~ " ~, I- ~ 1 (C~'~_,___ ., " , .' . , ~ t \ i '\,~ . " \ -, ".. i I . . ,:.. ,. ~- :.', , A, Planning & Zoning Commission May 19, 1994 Page 18 and Ridge Road, as his wife had a head-on collision on Kimball Road, and he shares the concerns of the residents of the Prairie du Chien Road/Dodge Street area. Charles Kinney. 858 St. Anne's Drive, said he is in favor of creative, productive development, but as this plan stands it is irresponsible. Kinney said this would entail , a collector street that won't be collecting traffic. Kinney said the development would effectively, create a loop that would make St. Anne's Drive and Oaklawn Drive, shortcuts to Foster Road, and people would ignore the north access point on Prairie du Chien altogether. Kinney said in regard to Dubuque Street, it is not just a matter of turning into Bjaysville Lane. He said improvements would be needed at the intersection with Dubuque Street. Kinney said this is not just a point A to point B situation, that as the development stands it is convoluting an RS-5 neighborhood. Kinney was curious about the RS-12 zoning, and said that if the development wished to carry the density required of an RS-12 zoning, the development would need to be a loop that feeds the arteries back onto Foster Road, and Kinney's main concern at the present is that the developer is creating capillaries, not arteries, through RS-5 neighborhoods. i ~ ' ! . McKay added that no one has brought up the issue of schools, and that Shimek School is a small school nearing capacity. McKay said that if the development goes through the attendance at the school would double, yet there is no room on site for expansion. Therefore, the plan should also include another school, or alternative schooling sites. Norville Tucker. 1600 Prairie du Chien Road, said he is unclear as to why a message is being sent to City Council to condemn land for a road that may not exist. Tucker said that earlier this evening the Commission spent a considerable amount of time on a development issue, yet there was no statement made on that issue that asked for land to be condemned so a road can be made. Scott said that on May 5, 1994, the Commission received correspondence from representatives of Plum Grove Acres. Plum Grove Acres, Inc. had submitted a pre-preliminary plat on a portion of the property that they own, and because Foster Road in this area was already included within the long- term plans of the City, the City wanted the alignment set because the City has had trouble in the past getting completion on streets that were promised years prior. Scott said, the applicants would like the Commission to give them some kind of indication as to whether such a road, development, and alignment would be acceptable to the City prior to their going to all the work of submitting a preliminary plat, and that is why we are here tonight. Tucker feels the recommendation should be that there should not be a road. :.,. Gibson moved to adopt the proposal which states: If Plum Grove Acres comes in with a Subdivision proposal that shows Foster Road from Prairie du Chien Road west to the present eastern terminus of Bjaysville Lane as a Collector Street. and the alignment of the proposed Foster Road is acceptable to the City of Iowa City, then this Commission will recommend to the Council that the City acquire the necessary right-of.way to complete Foster Road to the intersection with Dubuque Street. It is understood that the City may have to condemn lands to acquire this right-of-way for the completion -,'] .,':,','.,,',.:,' 0', " , , :' . ',' '" '\'" . .." ,', ' J3'O ) 5,10', '''''''''-', .. ";' ~-: : . (I. ;Ri"11h~' ,,1' "I il I , ~ I I If; , ii, \, ), , ,.......:/ /r,.' 0 L -,._...,--,------- .. ;ij .' ~ , , :-~t: '. , ,\'.; , " . " ,'~. ".'.' , '~...' " ".. . . ,. :," , " ",',',",', ,;. ,"'_ ,,,,,,~_ J ~"'_"_.. ..__......,....""..,_.."..8..."..........,',' Planning & Zoning Commission May 19,1994 Page 19 of this segment of Foster Road. Further, as City policy states, "all costs associated with the acquisition of needed lands by condemnation shall be borne by the benefitting parties, which may include developers, adjacent owners and the public sector." Gibson said he is completely sympathetic and understands the concerns of the neighbors, and asked the neighbors to not interpret the actions of the Commission tonight as not being sensitive to those issues; the Commission has been struggling with the Harlocke Street issue for years, largely because of very incremental planning in the area and because it became very difficult to determine how to get street in and out of the area, yet it was a real threat of being developed in a way that would be very detrimental to the people living on the adjacent streets to the area. Gibson feels there is a very serious threat that this could happen in the Foster Street area as well, and if this happens, the traffic would come out onto the existing streets, the very one's that the residents are concerned about. Therefore, Gibson feels the City, and residents, have the rare opportunity to work with the developer prior to a plan being set in stone, otherwise this through road is not going to become a reality. Gibson sees the motion as an indication to the City Council that the City is willing to work with the developer to effectively plan for the development of the area, and this includes all of the issues that have been brought up tonight, and the possibility of examining the density as well and get that down to a reasonable amount for the area. The alternative is to let this happen in an illogical, and certainly incremental manner, in which there are fewer opportunities for control. ,,\ I I ! Scott said if the message is sent to Council that Foster Road is needed as a community road, then he fears that the priority of extending Scott Boulevard north and over the interstate, will be dropped down in its priority. In the same sense, in terms of fairness for everyone involved, this issue really needs to be forced at the Council level for a decision. Scott said all of the City planning, perhaps back to the Comprehensive Plan of 1978, and all of the updates since, included an assumption that there be a tie between Prairie du Chien Road and Dubuque Street, on some extension of Foster Road. Scott said the question certainly has not been answered in today's political arena, whether or not the road is needed to tie into Prairie du Chien Road and Dubuque Street, and if so, where should it go, and lastly, if the location can be agreed to should the City take any action to facilitate the road and construction, Scott said these are really City Council decisions. '!' Scott said he would like to send the message that he is not sure the road is really needed; he is not sure that the way to deal with environmentally sensitive areas is with through streets. But in the same sense, if Council is not sent something, his fear is that this decision will be shunted aside, and as Gibson has pointed out, they are going to find themselves with development proposals before themselves that are going to dump additional traffic on Prairie du Chien Road. This is going to exacerbate an existing problem. If the Council looks at the long-term traffic solutions to the north end, there are some alternatives to putting Foster Road through. Scott said, his fear is that Council is going to dump it back in the lap of the Commission and staff, because they are going to give the excuse that they need a recommendation, or that it should be studied further, or there is genuine disagreement on the Council as to " -1'1 ,~~," 13~O ".,,' 0 " ,: ')" ":,:z}"'''';'''''2:;.'''''''''' "":'......T~.5'.----,--.,... · 0"..' ." ",' '''')'1:':' "." /'. ,," I i ,':~' I ,-' , ' '" I "." ",;~ . " .' ' r,.; "",:';'l" " .cmm." ;.,...,,,:.''',; (' /-) -, I i \ ~ '. :!~ i,!i I c, O' -'II, .i:, ,..'\', ,'\ " ", . ".'~~t; ~'! ' , - '- '~', .. ' ,~ ,;" '.... , .. ,:.:", , . .~.,. . , ..;.~,,,.. .:,.:.. ".:..;;:~.'....~, ::.:,~~:..:,;:;...;.~:..,;.;~ :~,.:4::'_:,~_..,:., ,_~'. ,:,;',..,' .':".'-.', c ""_,,.,'~- J " , '_"_.'''''.'.''''"}'i~''''''-'~'-C'''W<.",\a_,,..., ' _ :~; __.~,--.<..u."~,..",;.,.;,.~~,.I,~~;U~J!'''''I;.I,:~,,, i": Planning & Zoning Commission May 19,1994 Page 20 whether Scott Boulevard should be extended, or whether Foster Road should be extended. Scott said he truly does not know what the best solution would be. There are also problems with surcharging in the Bjaysville Lane sewer during wet periods, and Scott feels the Council should likewise address this, that if the City is going to significantly increase development in that area, there are concerns in addition to the streets and environmental concerns, including sewer and water service. If the Comprehensive Plan is examined, in the sequence on residential development, the area west of Prairie du Chien Road received a score of 6.5; this score gives it a phase 2 in the schedule of residential development and that schedule is for the year 2000 to the year 2010. It sounds good to put it off until the future, but if not addressed from both a planning and political perspective, soon, Scott feels that what Gibson feels is going to happen, is going to happen, and the residents will be back with concerns about proposals to dump the traffic from a development onto Prairie du Chien Road. Scott feels that if the motion to send the statement to Council, is adopted, this is only done in order to get a resolution of the issues that were brought up tonight, and they were all legitimate and all need to be addressed. At this point they certainly have not been. If Council agrees and feels that there is public interest involved and sends it back to the Commission, then all of these issues will be addressed, and Scott assures everyone it will be a long and slow process. If the Council disagrees with the recommendation sent, Scott feels the message is probably that the development should not occur on through streets. Bovbjerg said one thing she hopes evolves is the realization on the part of Council that this entire north end traffic situation needs to be examined more in depth. Jakobsen said she has a concern that the neighborhood and developer talk with one another, and if there is not a formal neighborhood association, perhaps they should be in contact with ,the Neighborhood Services Coordinator, Marsha Klingamann, in order to pursue better routes of communication, The motion carried on a vote of 7-0. DEVELOPMENT ITEMS: 1. SUB94-0008. Public discussion of an application for final plat approval of Southwest Estates, Part Six, a 10.21 acre, 25 lot residential subdivision located north of Phoenix Road. Denney said, staff recommends approval of Southwest Estates, Part Six, subject fo approval of legal papers by the City Attorney's Office, and construction plans by the Public Works Department prior to Council approval.' Public discussion. There was none. I~"O t... ".. . " i ,\ Q) ,1,1 'I, I 1, :, '.. " . L ~ ')''-'''' '",'i"","O, ' , ,>:',',' :i',";" "..J',,~':'~ .~:., " ,.'.'\.."....'.. ......':.,., "'~'s:~,.:"I:'o':, " , ,..,",..,...." J" . " ~: " r " J: (~ ~ I ! " I I ; I I , I i r" I I ' ~ !J.~ r '~~i (~"~w. i;r;;~t. r~m J', .. -.., .. .. , .' " '~r 1\-'1' , " '. " " :', , " , ". ,-."..,.....:,,,..::::',,..'-,., , .. - '-_ ,", .' ,''''., .' L' ,'.,':" ,'", '... .<._' ,',; ~ - .'.. , " Planning & Zoning Commission May 19, 1994 Page 21 Public discussion closed. Bovbjerg moved to approve SUB94-0008, subject to the approval of legal papers and construction plans prior to Council approval. Jakobsen seconded. The motion carried on a vote of 6-0. with Dierks absent. 2. SUB94-0009. Public discussion of an application for final plat approval of Dean Oakes Fourth Addition, a 5,28 acre, 1110t residential subdivision located on Quincent Street extended. Denney said the storm water management issues have been resolved, therefore staff recommends approval of the Dean Oakes Fourth Addition, subject to approval of legal papers by the City Attorney's Office, and construction plans by the Public Works Department, and provision of a 35 foot waterline easement on Lots 10 and 11, prior to Council consideration. Public discussion. There was none. Public discussion closed. Jakobsen moved to approve SUB94-0009, subject to approval of legal papers by the City Attorney's Office, and construction plans by the Public Works Department, and provision of a 35 foot waterline easement on Lots 10 and 11 prior to Council consideration. Dierks seconded. The motion carried on a vote of 6-0, with Dierks absent. 3. . SUB94-0010. Public discussion of an application submitted by Dean Oakes for final plat approval of Scott's Fourth Addition, a 13.4 acre, 7 lot commercial subdivision located in Johnson County, west of Naples Avenue and south of Highway 1 West. Miklo said the plat has three deficiencies, including lack of a note restricting access from lot 7 to the service road which intersects with Highway 1. This is a concern due to the lack of visibility at the intersection of the service road and Highway 1. Miklo said the plat is also deficient in the construction plans; and also previous requirements that Naples Avenue be paved, has not been met. Staff recommends that the plat not be approved until these deficiencies have been resolved. Once resolved, staff recommends approval of the plat, subject to approval of legal papers by the City Attorney's Office, and the construction plans by the Public Works Department. Public discussion. ., ".. . " ", "".,Q.,_,,',,,....,N-.,' , ..I ,I ! '! '. ~I 13"0 ( ".-"-.. : 0 'j ,0, - , j,' .:',-.,,"',..,", '. I ' :,'~'" : ::1 , :..-' ':,','.i",'1',I'" t" '" 'T.""',... L5 J'" ,D., .,J,...", " :':~'::~,,_,,: '~,! 7~>~ ',-i '.' , . . ~ '; \ " I . ,......, (~ j ~ I. , i I ~ I c_~u ,'\ ;' L, 'i;',_' '\~' ", ' "", ' .-:h~\\~~.', :.:~~ ,', ': 1 " .. .~. -,.." . " ,I ,',. ., ., OJ.. ",". ',..--:. , .' , ".. '. " '. .: -'~,i-'I,: , . - , . "." -',', _, '.~___,.-,c _...'........w.....~'.'I"......l"~',"\".~'~~'fl...._;,.,...,wn_.... .".._,,'._..... . "~_,__~"____':-~..:...;.::..,~A'.;......~.i<....... '. ..'____'0<'",".-,",.'.. Planning & Zoning Commission May 19, 1994 , Page 22 i I 1 j 1 I There was none. I, i I I Public discussion closed. Bovbjerg moved to defer SUB94-0010, until the June 2, 1994, meeting of the Planning and Zoning Commission. Jakobsen seconded. The motion carried on a vote of 6-0, with Dierks absent. 4. S-9007. Public discussion of an application submitted by Paul M. Kennedy for preliminary plat approval of Kennedy's Waterfront Addition, Part Three, a 30.29 acre, 12 lot commercial subdivision located west of Gilbert Street, south of Stevens Drive. ., Public discussion. There was none. Public discussion closed. Bovbjerg moved to defer SUB94-001 0, until the June 2, 1994, meeting of the Planning and Zoning Commission. Jakobsen seconded. I ' !' ' I b The motion carried on a vote of 7-0. 'I" , CONSIDERATION OF THE MINUTES OF THE APRIL 21,1994. AND THE MAY 5. 1994, PLANNING AND ZONING COMMISSION MEETINGS: Jakobsen moved to approve the Minutes of the April 21, 1994, Planning and Zoning Commission meeting, as circulated at the May 16, 1994, meeting. Dierks seconded. The motion carried on a vote of 7-0. Dierks moved to approve the Minutes of the May 5,1994, Planning and Zoning Commission meeting, as circulated at the May 19, 1994, meeting. Bovbjerg seconded. If The motion carried on a vote of 7-0. Other Business: 2. Consideration of updating of Commission's Pending Items 1.ist. Jakobsen moved to change, Fiscal Year 1994, zoning issue, (a) to FY 1995. Starr seconded. ' The motion carried on a vote of 7-0. "', ..;,",,_.~ ""..'..,..".' , 13"0 j. J......'.7.C.".'..""..'...'''''...'''.''''''''''''''.'''''''''''..'""'r-'--'" """1" :.....',,'.. /.'...,''',0,.;.>,1 ;:/;","'\ " " '.' "',;(;.,;0'" \ ;'''_''''i~~'''': ""'~ ~"'(o" :.<,\::.~ " ",'. '" ,!. .~'.;,'~~,"~,\\'""...:i}-; - 'I' .. ." ',J,~:.:-. ,," .', " ~",:: ". .' ;~'. ,', ',' .,:r."., ,..' .' "';"':":" ::...,'(..',-~, " ',<: ,:.',t\\u/" . , ""~ '_ ,I' , . " I /..::, ',','; J'~J,~:' : ,., :\..'1;:',..:'. ',', ',,' :.':~' '.' '," ..,' " -,' , .,..,':.'.'--~~":_'~~''';''''''''''''''''''''~~'''''''''''''''---':'--''._--' . , ' . : " .' ". ' . .' '. H_____'C----'-'~_:...;a_____. ' i 1 '. Planning & Zoning Commission May 19, 1994 Page 23 I I, 1 .. j I Gibson moved to change, Fiscal Year 1994, zoning issue, (7) to FY 1995. Dierks seconded. ,,'" ",' ' The motion carried on a vote of 7-0. Scott noted these items have been forwarded as they will not be completed before the end of Fiscal Year 1994. " , '1-"'- 3. Planning and Zoning Commission information. Jakobsen noted she will not be present at the June 2, 1994, Planning and Zoning Commission meeting. Scott noted that the informal meeting, previously scheduled for May 30, 1994, will now be held prior to the formal meeting of June 2, 1994, as a result of the holiday. , ....,. Adjournment. ' The meeting was adjourned at 10:30 PM. George Starr, Secretary 10 ,', Minutes submitted by Jeff Haring. J,," , minslp&z5.19 ! r \ , ",;,~ I' I i " , ~~ '1 .~ ;f, ':1 ~ u, , , 1);\, , J, " 13"0 :/', , .,';'. .'.','" -, : ' '.'.t ,:';'.,", - , ','" ;j...~.~''''w''..--.~~. '."-'m""~'"'''--'-'T'"''' ., 8'::'"")') ",,;:;,:::;'/,,::P,,;!::i.."<,J~;D;:::,",,:,,::~,'~',:' ".', "; .,?#;:,:"~;.Q,;i' ,'"C-o ,"t" ~_' ., , '\' ,. -~' :''-''1; t;;:',~,'}',' '" --,.; , ; ....-. .,\1 (~'\.~ .~ 'd..... 'I \ I' \ I , , I ~ ! I 'c~o . .. , 'I. , , 'f\,l ,', ~ 'J '.. : ,/, .' . 1,.- " , f !"..', '" '~., ,', . '. ':.", , ',;~ ~"..' :!..:.',-. ,:,'; .,:, :' ';;';,:..,., .... ~; ;..'t...._....~',.." ~.:-, ,,_, .:..._ _,.'.. " .- . "~. , -f .' . ' , , .: ' , , ' ,,' "'. ", ': '" , " ".. . , ',' , . , , ,__ ., ...___.~~"L.,.",'-".-~,,'-,...,;.. ..._'"','__..,._'.....~,.' ..,,, _.. _, ,,__, , '.._'.__..,_..,..,_'--,_.8...._,...:;..,.. \ 'PltU'1"i, M.l !vt1,\y R.EgllLa.R ~ m€EhT\l~ f\1uy /q I Iq'l4 "(:30 'P. m. ~i('o.6c. Si~~ IN: , . 3. 1'1. ",..,..r ,_\~~ ,'~ 1 'A d.el. ~f.S5 ~ ) 4-<) b /)(. ~ Q,v~~, R i . .. ~ II LJodJl {C;l ~, 11 / ~I I? {jet (f ~ ' / sz, <z.. {~u..,j'"5f , ' (4 L( ( () Prl/-LA-ft-J rJ ''2-ut'f ~ ,t'v~ \t.\~~ OI\\~U\\.\,)~ ~\)G \ ~<fl 'tYr~jJ-\;J,.j ~f:.- 11' t'lrl~4 U , I 1 , , i , I ,I I, I'," ,i.-!. . R:s-t >/,1J/.ul~ SI / & tlJ 1."'/,...... dL eltt-...... \ " , . , 13"0 ; ,'; J ,',' ",,/ "","\,',...."."""',.,""'\'"',....,''''''''''''''''',,.. ..."."r......'-..' 'I' I',' ,w> '~'};""'::':Jo"8:i."I:V::"" ',. .,' "",, ?~..,."Q:. '" ;, ,,' . ~"":., · ~1Jii , " ',""-- , , I ' ,'! , ~ , , , , II I : bl I " l..) I .\"\1:"':'-: . " ....~ c.... ~, 0 " ., ;", :f " , . , .,~ :.-1'1'1:' , '~ .~' .' ' , , , " , . ~. ., , '''... ".. , , . ',\ " ~ . ".L"_,~",,,:',",;";".:":':'"'\i':"".:'"'h'''''_'''___''' ' ' , . _,_, ~_ _,...,~_._,v,,,,.....,..',~,...,'",,,,.,~'"-"._'_:_f,"',-".,.~..,,.., ; ,_",.." ._.~...____. , ., .,..'".._".._~--_:_.......'."._,_....."..~,. MINUTES COMMITTEE ON COMMUNITY NEEDS WEDNESDAY, APRIL 27, 1994 - 6:30 P,M, CIVIC CENTER, LOBBY CONFERENCE ROOM ~\ rmrm@m!~~fE~ !J~ulf UU\W~ lbl0 MEMBERS PRESENT: MaryAnn Dennis, Susan Feeney, Marc Libants, Linda Murray, Andy Penzinger, Keith Ruff, Maris Snider MEMBERS ABSENT: Grace Cooper, Paul Egli, Lisa Engh, Rusty Martin, STAFF PRESENT: ' GUESTS PRESENT: Steve Nasby, Jeff Haring No guests CALL TO ORDER: Dennis called the meeting to order at 6:37 p.m. INTRODUCTION OF HOUSING COMMISSION APPOINTEE TO CCN: Nasby stated that Jack McMahon had volunteered to be the Housing Commission's representative on CCN until a permanent member was appointed, REVIEW AND APPROVAL OF MINUTES FROM MARCH 23-24: Murray moved to approve the Minutes of March 23, 1994. Feeney seconded. On page 8, next to last sentence starting with "Penzinger;" Penzinger meant that the project could benefit from some creative input, but did not necessarily volunteer the Committee to be, involved in this input. Page 1, first sentence under the motion to approve the Minutes, of February 23, 1994, the name here should be Milkman, rather than Dennis. Under the motion to approve the Minutes of February 24, 1994, the name at the beginning of the paragraph should be Penl)gy, rather than Murray. Further in the same paragraph, the name of Sher Haun that was corrected, was wrong again, and should read Sher Hawn.' Motion carried on a vote of 7-0. Murray moved to approve the Minutes of March 24,1994. Ruff seconded. Page 2, third paragraph from the bottom, where it says "Penzinger stated thaL", Penzinger noted that he was referring to a formula here, not the idea, and suggested the word formula be placed in that sentence, On page 4, under the Longfellow Neighborhood Association project, the score was incorrect; it should be 8.4, not 18.4. On page 5, second paragraph, the second sentence; the name Hart was a typo and should be made to read "He supported full funding", .. Motion carried on a vote of 7.0. . , -, -~~ ,".~. ) 13" I )'...." "''''''''''' ",","'.'......'T"'...'" "''''..'.1'.......---"".., 'I......';' .,., ~.,',';::,' ':',-" ',' \, -'. ,,' ,,,. "",: "', ,: I' ' ': o ',.' , "5' 0 '/', ,,',\',........ _';,"': ", ,1-- \'; " ..' ' ; "0.-\. , ' ,~:~': ',':-' ' . ,( " ~ ' '. '_" '"' ,,'I. '." " ' "..' . , 1\":" :~J ,:.. '.r' ,,.--... (, ,;:'.\ ; (-'i \ \ , " ." ?' Y-;''r'" ! ' \ ;/ ' ~ ; II ; I I ' , : I ' I I, I ~.; I I, J I' I' " \,.J , ..../.lI , t' 'i~""~:' i~'l' ' ~, I~'I.,I", Qttltt ~, ' 'l:f.1l, _...J :1['0 .' I \' , ',' n' . '.) , , .'~ ( , \ I ' " , ~ , .. .'~' I ~~' ',":' , , ~, ".' . '. ,. " ,I',. . .. , ..':, ,:' ~, :.-;",~... ,;'~ :;..". ,,~'"' ,,,,,,_~,_.'~""", .I,',.'.',",:.; . ,.~:~'~_:,:.....,' "'.' ,..,.c,..B...,.......... " Committee on Community Needs April 27, 1994 Page 2 PUBLIC/MEMBER DISCUSSION: I ,I Feeney gave a Task Force update regarding the Adult Day Program. Feeney said a member of the task force had a family member who was in the Adult Day Program, She gave numerous reasons as to why the Adult Day Care Program should stay in the Senior Center. Feeney said she felt that the individuals on hand were overwhelmingly in favor of the program staying in the Senior Center, except for two individuals (a staff person from the Senior Center and a gentleman on the Senior Commission). Feeney said it now appears the task is to find space in the Senior Center. CITY COUNCIL UPDATE: Dennis noted there are openings on the Design Review Committee, and Committee on Community Needs: Application's will be accepted until May 24, 1994, at which time the Council will be making appointments. Both positions are three year appointments to take effect July 1,1994. HOUSING COMMISSION UPDATE: Nasby said the Housing Commission held its regular meeting on April 12, 1994. Nasby noted there is $500,000 in the HOME budget, and that the Housing Commission recommended $185,000 for Manufactured Housing Relocation, Replacement and Rehabilitation, $185,000 for CHDOs (Community Housing Development Organizations), $30,000 for administration, and $100,000 for Housing Rehab. Nasby noted that the Housing Commission's recommendations were made to Council on April 12, 1994, and the Council adopted the HOME Program Description on April 26, 1994, , Dennis noted that the City of Iowa City has just recently attained the status as an entitlement city for the HOME program. Also, the City can still apply to the State for additional HOME funds. Penzinger asked what the qualifications are to become an entitlement city. Nasby said funding is most likely based upon a formula which includes poverty, housing conditions, population, etc. ' ! '! COMMUNITY DEVELOPMENT WEEK WRAP-UP: Dennis noted the CDBG week celebration, that was held in the First National Bank atrium, Thursday, April 7, 1994, had a good turnout and that this was a very nice place in which to hold this function, Dennis thanked the subcommittee members who assisted in the planning qf the week's activities: The Committee members in attendance enjoyed the speakers and the twenty-year perspective. The Committee suggested that maybe next year we could perhaps return to the use of display booths. Several Committee members acknowledged that this was a lot of work, but thought it would be really worth it. Nasby asked the Committee to note the letter from Marianne Milkman in the packet. ,--" -~ /3" ").'.....,:;::.:,:':..'''..''~.,.................: "1,...---- ',' ,",:~ ..,~_,}: ,,' :', ' , i 5 ' "",,"'.,-1"" ~~.... ld, ,it'~l ,\ " i ~ . , , "t' , "",'\L; , , ,~. ':. , '-. ".. . . , ' ::', ".., ,j.,,' ....10",,_ . ',t_n_......',.. ft.. I Committee on Community Needs April 27, 1994 Page 3 , I' I I UPDATE ON 1994 CDBG ALLOCATIONS: Dennis noted the Council approved the CCN recommendations on CDBG allocations with no changes. Dennis felt that the Council is very committed to thoughtful implementation of ADA. Dennis noted that Kubby suggested seeking out more projects like Independent Living and the Longfellow Neighborhood, She also asked if CCN encouraged HACAP to return to reapply for its mobile home project; Dennis said this had been done, REVIEW OF THE 1994 CDBG ALLOCATION PROCESS: The Committee members present noted that it was a difficult year, but that things went smoothly and that the process seems to be getting more refined. Some concerns or suggestions mentioned, included: . Ruff said the Committee has become more vigilant in examining the applications, Feeney suggested having the applicants supply two sets of options, should the Committee not recommend full funding. Dennis is concerned about the inconsistency of applications, some 75 pages, some 3 pages in length. Nasby noted that staff gives the applicants guidelines. Libants suggested giving applicants the opportunity of coming before the Committee after an initial draft of the application has been submitted, and then receive comments so they could revise their proposals. It was suggested, perhaps CCN should meet with applicants in January, therefore, members will be able to comment on the initial proposals. This would Q give CCN members more time to consider projects. There appeared to be a consensus on the Committee for this idea, : I Dennis believes the physical application could be more structured; she suggested having an application, instructions and subrecipient guide, brought in to the next CCN meeting. Feeney agreed. The Committee decided to discuss the possibility of forming a subcommittee to address changes to these materials, if necessary, Dennis also requested to see the policies regarding the Contingency Fund. . Libants said he had difficulty filling out the rating sheets, because all of the projects seemed to fit HUD or CHAS goals, He said if a project is well documented, this makes deciding on the need for a project difficult. He just wondered if there was another system available, or, whether he can have direction in finding a way to look at the evaluation process from another angle. The Committee agreed with Libants, especially regarding question number 1, and its vagueness. Murray thought Libant's problems might be related to his being new to the Committee. Penzinger said the rating is somewhat subjective. Penzinger noted that the process has come a long way from only a few years ago. Dennis seconded this, and suggested a clause that states "does the project fit HUD objectives and community needs." Penzinger noted that the best thing that assists in making the best allocation decisions is just having the time to talk about the projects. .' '! (' \ ,,,J,j I, ,i i I' l( '." J \:: i,; ,I,ll -'I L, 1"~ SALVATION ARMY SOUP KITCHEN PROJECT: Nasby noted the Salvation Army has been overextended because of the flood, additionally, the Salvation Army was in the process of renewing their lease for 510 Highland Avenue. Nasby /a" I r 15 r-" 00: iCe __ - - ,~w- ,,- ,')',',"::" 0".", ," 'H' , ' ',,-,"."; ",.,.,,-,'.-," .-,.-..........' , ,','..'.", I .'.. .' .\ ,:" .fb.w;j', '. I, -.. ,--.",.....' (' id I , I I Ii \ ' ~ . ~ . ^\~ )1\ '6 1/'. " , J((.'~ I;:',':,"~ ., .' ~ , ".... ' :, .<{'I!' , '. .. . .~. , '-.,.: ".. . . . ," . ___,,_,""_"'_";>""""t,!.,~.I..;";,,-'-'J'-;l,.'~';:',.,',..-,.-" :,::'~"',,,,-_'~; ,-,-":;_,, "')'" ,--;. ,'.'.c'..'...,'.-,' ..1.":<_",:,~,_,~'.,,A ",.".,'" . Committee on Community Needs Apnl 27, 1994 Page 4 I' I I j said he was informed that the lease was forwarded through their system, which took several I months, but the extension was denied by the Chicago office, The local Salvation Army, I" therefore, is in the process of renegotiating or looking for a new location, The Salvation Army has requested that the project be cancelled this year, However, the Salvation Army requested that it be allowed to reapply for funds later this year. DISCUSSION OF EDUCATIONAL OR INFORMATIONAL ITEMS: Dennis noted that at the last meeting, Martin had suggested having someone come and discuss/present information on manufactured housing regarding rehab and replacement. The particulars of Martin's request are to be determined at the next meeting Martin attends. The Committee expressed interest in hearing bnefs from some of the Task Forces, Feeney brought up the possibility of whether a need may exist in Iowa City, in particular after the new water plant is to be built, for someone to assist low income persons with paying their water bills, The Committee thought information regarding the ADA regulations and Capital Improvements Plan (CIP) would be beneficial. MONITORING REPORTS: Citizen Buildina Proiect. Engh was absent. Nasby noted the 1968 portion of the building has been removed. The interior framing is underway, but they have a lot to do. The front windows need to be replaced for emergency egress. The developer is now working with the Historic Preservation Committee and the State, to find an acceptable replacement design, @ ESA Small Reoair Prooram, Ruff said he had talked to Jean Mann this week, and because there have been a lot of flood repairs, the ordinary work that would be done has been put on hold, Ruff said ESA has managed to assist 35 households so far. Mann has supplied figures as to where the CDBG allocation money has been spent to date. Mann had projected 60 projects to be completed this year, and ESA has completed 35 this quarter alone. DVIP Shelter Acauisition. Libants said he had spoken with Cns Kinkead at DVIP, Kinkead told Libants that the shelter is running, and that occupancy has been averaging about 32 people a night, at a ratio of 2 children to every adult. Kinkead said February was an especially busy month, the shelter averaged about 45 people a night. Kinkead said fundraising has been going very well, and DVIP has been able to accelerate their payments and expects to have their loan paid off in three years. ) ,I' Systems. EHP, MECCA. Nasby noted that work is underway on all these rehab projects, and that Barnes and Schornhorst are overseeing these projects. ADJOURNMENT: Motion by Ruff to adjourn the meeting at 7:55 PM. Murray seconded. , ppdcdbg\mins\ccn4.27 aft!l., "\l!l"-- ,~-'",---2.""""'O 13~1 ]""",,'-,"-," "'1'" ..",. ,.,.,,-,,_..... "~,,:.,',, /,> "'.\ ' , ,,,1,, :.' , ,.;., ..\)':::: ',",": ' i.'.' ,S ""I",' ",!,,' " 0' -,.1::',>, ","r,""-o'.'''' I '"',r,,