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Home My WebLink About2006-11-14 Resolution ~ r:n Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 RESOLUTION NO. 06-11'; RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF lOW A CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his/her filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, having a valid beer, liquor, or wine license/permit, to wit: Kandy Land -- 928 Maiden Lane Summit Restaurant -- 10 S. Clinton Street Passed and approved this 14th day of cr; MA OR ,2006 LJ.L_ - ., ATTEST: \,',-~ k. -ko~ CI Y CLERK Approved by ~~ \,~-O\,.. City Attorney's Office It was moved by Vanderhoef and seconded by Bail ey Resolution be adopted, and upon roll call there were: the AYES: ~ x ~ ----X- ~ ~ ~ NAYS: ABSENT: _ Bailey _ Champion Correia Elliott O'Donnell Vanderhoef Wilburn rV\~ ~ ~. Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 RESOLUTION NO. 06-336 RESOLUTION TO REFUND CIGARETTE PERMIT WHEREAS, Gasby' s at 2 Escort Lane in Iowa City, Iowa, has surrendered Cigarette Permit No. 07-22 , expmngJune 30. 2007 and requests a refund on the unused portion, now thereof, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: Cigarette Permit No. 07-22 ,issuedto Gasby's be cancelled and, BE IT FURTHER RESOLVED that the Mayor and City Clerk be and they are hereby authorized and directed to draw a warrant on the General Fund in the amount of $ ')0.00 payable to FAP Enterprises, lnc. as a refund on Cigarette Permit No. 07-77 Passed and approved this 14th dayof cz: U $:6 MAYOR ATTEST:"11t~ f< .1<~ ~LERK Approved by ~~ I, ,\~O\a City Attorney's Office It was moved by Vanderhoef and seconded by Resolution be adopted, and upon roll call there were: Bailey the AYES: ---1L- ---X-- --1L- x X --1L- ---L- NAYS: ABSENT: _ Bailey _ Champion Correia Elliott O'Donnell Vanderhoef Wilburn ----_._-~._----_._-------_._...,-~._-'"----_._._-'---~----_._-------'~..'------~-_... Mt;?y ~ L ~ Prepared by: Doug Boothroy, HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5121 RESOLUTION NO. 01\-117 RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF TWO TWO-FAMILY OWNER-OCCUPIED HOMES LOCATED ON LOTS 10 & 11, LONGFELLOW MANOR UNDER THE AFFORDABLE DREAM HOME OPPORTUNITIES PROGRAM, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE DIRECTOR OF HOUSING AND INSPECTION SERVICES TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. A public hearing on plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 28th day of November, 2006 at 7:00 p.m. in Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. The copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the Director of Housing and Inspection Services in the Office of the City Clerk for public inspection by November 17, 2006. Passed and approved this 14th day of November , 20~. 0?~u YOR , ATTEST:);,~ I!. ~.AA) CITY CLERK Approved by ~~ \{-~-o,c, City Attorney's Office HisadmlreslADHOP.longfeJlow.11.03.06.doc Resolution No. Page ? nh-,,7 It was moved by Vanderhoef and seconded by adopted. and upon roll call there were: AYES: x x x x y x x NAYS: Bailev ABSENT: the Resolution be Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn '.. f\l\~ Prepared by: Steven J. Rackis, ICHA Administrator 41 0 E. Washington St., Iowa City, IA 52240; 319-88Hl065 RESOLUTION NO. 06-338 RESOLUTION SETTING A PUBLIC HEARING FOR NOVEMBER 28, 2006 ON THE UPDATE OF THE IOWA CITY HOUSING AUTHORITY'S HOUSING CHOICE VOUCHER (HCV) ADMINISTRATIVE PLAN. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development requires adoption of an updated Annual Plan; and WHEREAS, the HCV Administrative Plan defines the Iowa City Housing Authority's policies for the operation of the HCV Program, incorporating Federal, State and local law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT; 1. A publiC hearing for the Iowa City Housing Authority's amended HCV Administrative Plan is set for 7:00 PM, November 28, 2006, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, to permit any citizen to be heard for or against proposed amendments to HCV Plan. 2. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certifications as may be required by the Department of Housing and Urban Development Passed and approved this 14th day of Noven:ber , 20~. ~UJL MAYOR ATTEST: 'n~__~..) K. ~.>>J CITY ERK Approved by (~~ ((-(;,-o&, City Attorney's Office hisadm/reslHCVadminpl.doc Resolution No. Page ? 06-118 It was moved by Vanderhoef and seconded by adopted. and upon roll call there were: AYES: NAYS: x y y x x X X Bailey ABSENT: the Resolution be Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn r:::J Phone: (319) 356.5400 FAX: (319) 356,5459 IDD: (319) 356.5404 Washington Street . Iowa City . Iowa. 52240.1826 DATE: Wednesday, November 08, 2006 TO: City Council FROM: Steven J. Rackis, Housing Administrator SUBJECT: Updates and amendments to the Iowa City Housing Authority's Housing Choice Voucher (HCV) Administrative Plan and Admissions and Continued Occupancy (ACOP) Plan >> HCV Plan: Due to low lease-up rates (less than 95% in the HCV program for FY06), increased staff time for processing applicants, and the rising costs of HCV participants exercising their portability rights, the Iowa City Housing Authority I CHA proposes the following changes to our admission preferences for the HCV Program (Changes are in Bold and Underlined): The Iowa City Housing Authority will select families based on the following preference: A. Displaced: Individuals or families displaced by government action or whose dwelling has been extensively damaged or destroyed as a result of a disaster declared or otherwise formally recognized pursuant to federal disaster relieflaws. B. Families with children under the age of 18 or elderly or disabled families who are residents (have a lee:al domicile) in the Iowa City Housine: Authoritv jurisdiction 24 CFR 982.207(b)(1); C. Families with children under the age of 18 or elderly or disabled families who are not residents (do not have a lee:al domicile) in the Iowa City Housine: Authoritv iurisdiction 24 CFR 982.207(b)(1); D. Families with no children under 18 years of age who are residents (have a lee:al domicile) in the Iowa City Housine: Authoritv jurisdiction 24 CFR 982.207(b)(1); E. Families with no children under 18 years of age who are not residents (have a lee:al domicile) in the Iowa City Housine: Authoritv jurisdiction 24 CFR 982.207(b)(1 ); >> ACOP: To maintain consistent admission preferences between the HCV and Public Housing Programs, the Iowa City Housing Authority proposes the following changes to the Admissions and Continued Occupancy Plan (ACOP) (Changes are in Bold and Underlined): SRackis Page I I 1/8/2006 The ICHA will select families based on the following preferences within each bedroom size category 24 CFR 960.206 (a) (I): A. Displaced: Individuals or families displaced by government action or whose dwelling has been extensively damaged or destroyed as a result of a disaster declared or otherwise formally recognized pursuant to federal disaster relief laws. B. Families with children under the age of 18 or elderly or disabled families who are residents (have a leeal domicile) in the Iowa City Housine Authoritv iurisdiction 24 CFR 982.207(b)(1); C. Families with children under the age of 18 or elderly or disabled families who are not residents (do not have a leeal domicile) in the Iowa City Housine Authoritv iurisdiction 24 CFR 982.207(b)(1); D. Families with no children under 18 years of age who are residents (have a lel!:al domicile) iu the Iowa City Housine Authoritv iurisdiction 24 CFR 982.207(b)(1); E. Families with no children under 18 years of age who are not residents (have a lel!:al domicile) in the Iowa City Housinl!: Authoritv iurisdiction 24 CFR 982.207(b)(1); ~ HCY Plan: Another measure the Iowa City Housing Authority proposes to increase lease-up rates for the HCY program is making changes to Section 6.0 Assignment of Bedroom Sizes (Subsidy Standards). In the Johnson County market, there is a greater supply of suitable 2 bedroom units v. I bedroom units. These changes will increase eligible families' ability to more quickly find and lease-up suitable units. (Changes are in Bold and Underlined): D. One-bedroom will be assigned to a single adult with a child under the aee offour (4). NOTE: Modification. Prior age was seven (7). F. One-bedroom will be assigned for children of the opposite sex who are both under the aee of nine (9). NOTE: Modification. Prior age was eleven (II). ~ HCY Plan: The Department of Housing and Urban Development issued Supplementary Guidance in the Federal RegisterNol. 71, No. 68 regarding the Eligibility of Students for Assisted Housing Under Section 8 of the U.S. Housing Act of 1937. This notice requires that Housing Authorities update their Administrative Plans to reflect the new income eligibility restrictions for students. We are adding a new section to address this HUD requirement: Section 20: Eligibility of Students for Assisted Housing under Section 8 of the U.S. Housing Act of 1937: Family Characteristics - Subject to Student Eligibility and Income Rules: Any financial assistance, in excess of amounts received for tuition that an individual receives (see below) SRackis Page 2 11/8/2006 shall be considered income to that individual. Loan proceeds are not considered "financial assistance" under this section: 1. Persons under the age of 24; 2. Persons age 24 and older without dependent children. Family Characteristics - Excluded from Student Eligibility and Income Rules: The full amount of student financial assistance paid directly to the student or to the educational institution is excluded from annual income: 1. Persons age 24 and older with dependent children; 2. Students currently living with their parents participating in the Section 8 program. INCOME FACTORS: 1. Count as income: Any financial assistance, in excess of amounts received for tuition received from the following sources: . Higher Education Act of 1965 (i.e., Pell Grant, FSEOG, Federal Work-Study programs); . Private sources; . Institute of Higher Education; . May include Federal, State and local grants & scholarships (athletic & academic) and student educational financial assistance from parents, guardians or other persons residing outside of student family household. 2. Do not count as income: Although considered financial assistance under the Higher Education Act of 1965, the following sources are not considered income for purposes of determining student eligibility for Section 8 housing assistance: . Perkins loans; . Stafford loans; and. . Plus loans. SRackis Page 3 11/8/2006 ~ tb r..-.4e" 3" .'C ~ Prepared by: Steven J. Rackis, ICHA Administrator 410 E. Washington St., Iowa City, IA 52240; 319-887-6065 RESOLUTION NO. 06-339 RESOLUTION SETTING A PUBLIC HEARING FOR NOVEMBER 28, 2006 ON THE UPDATE OF THE IOWA CITY HOUSING AUTHORITY PUBLIC HOUSING ADMISSIONS AND CONTINUED OCCUPANCY PLAN (ACOP). WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development requires adoption of an updated Annual Plan; and WHEREAS, the Admissions and Continued Occupancy Policy (ACOP) defines the Iowa City Housing Authority's policies for the operation of the Public Housing Program, incorporating Federal, State and local law. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. A public hearing for the Iowa City Housing Authority's amended Admissions and Continued Occupancy Policy (ACOP) is set for 7:00 PM, November 28, 2006, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, to permit any citizen to be heard for or against proposed amendments to ACOP. 2. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certifications as may be required by the Department of Housing and Urban Development Passed and approved this 14th day of Noverr.ber , 20...1l2...-. C2L. L A. MAYOR S 71J. ...J:k'~.M ) ATTE T:CITY~tE'R~ . Approved by ~~ ~('3-6).. City Attorney's Office hisadm/reslACOPhearing.doc ._~--_.._-----_._._~-_...~-.._.- . Resolution No. Page ? nh-339 It was moved by Vanderhoef and seconded by adopted, and upon roll call there were: AYES: NAYS: J{ J{ x x x x x ABSENT: Bailey the Resolution be Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn 1"'\\')( v' IJif[] Prepared by: Kevin O'Malley, Finance Director, 410 E Washington St, Iowa City, IA 52240 (319)356-5053 RESOLUTION NO, 06-140 RESOLUTION NAMING DEPOSITORIES NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the City of Iowa City, in Johnson County, Iowa, approves the following list of financial institutions to be depositories of the City of Iowa City funds in conformance with applicable provisions of Iowa Code Chapter 12C.2. The City Treasurer is hereby authorized to deposit the City of Iowa City funds in amounts not to exceed the maximum approved for each respective financial institution as set out below. Maximum Balance Maximum Balance Depository in effect under in effect under Name Location of Home Office local Location prior resolution this resolution U,S, Bank NA 800 Nicollet Mall 204 East Washington St 65,000,000,00 65,000,000,00 Minneapolis, MN 55402 Iowa City, IA 52240 Iowa State Bank & 102 S, Clinton St Same 35,000,000,00 35,000,000,00 Trust Co, Iowa City, IA 52244-1700 Hills Bank & Trust Co, 131 Main Street 132 E Washington St 25,000,000,00 25,000,000,00 Hills, IA 52235 Iowa City, IA 52240 Regions Bank P,O, Box 387 501 12th Ave, Ste 100 35,000,000,00 35,000,000,00 Memphis, TN 38147-0001 Coralville, IA 52241 West Bancorporation, Inc. 1601 22nd St, Suite 209 229 South Dubuque 35,000,000,00 35,000,000,00 West Des Moines, IA 50266 Iowa City, IA 52240 Bank of the West P,O, Box 73850 301 S, Clinton St 50,000,000,00 50,000,000,00 Cedar Rapids, IA 52407-3850 Iowa City, IA 52240 Wells Fargo Bank, NA 666 Walnut St 112 S Dubuque St 50,000,000,00 50,000,000,00 Des Moines, IA 50309 Iowa City, IA 52240 U of I Credit Union 500 Iowa Avenue Same 50,000,000,00 50,000,000,00 Iowa City, IA 52244-2240 Freedom Security 140 Holiday Rd, Same 15,000,000,00 15,000,000,00 Bank PO Box 5880 Coralville, IA 52241 Farmers & Merchants 1550 S, Gilbert St Same 15,000,000,00 15,000,000,00 Savings Bank Iowa City, IA 52240 Liberty Bank 6400 Westown Parkway 205 E College 25,000,000,00 25,000,000,00 Des Moines, IA 50266 Iowa City, IA 52240 First American Bank 1207 Central Avenue 1901 Broadway, Ste 2 10,000,000,00 25,000,000,00 Fort Dodge, IA 50501 Iowa City, IA 52240 American Bank & Trust 4301 East 53rd Street 805 22nd Avenue 10,000,000,00 10,000,000,00 Davenport, IA 52807 Coralville, IA 52241 Passed and approved this 14 th day of NO"(? UJ r j. rJt.- OR ~ _J ATTEST ~~. ~~ CITY CLERK Approved by l"":\. ~? VI1-<- City Attorney's Office IV/01 ~/ 01, Resolution No. Page ? OIi-140 It was moved by Vanderhoef and seconded by Bailev adopted, and upon roll call there were: AYES: NAYS: ABSENT: x x x x x x x the Resolution be Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilbum MJ7j ~ Prepared by: Shaun Bradbury, Project Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5140 RESOLUTION NO. 06-141 RESOLUTION ACCEPTING THE WORK FOR THE IOWA CITY WATER FACILITY IMPROVEMENTS DIVISION 1: WATER TREATMENT PLANT DIVISION 2: WELL HOUSES PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the Water Facility Improvements Project, as included in a contract between the City of Iowa City and T Knutson Construction Services of Iowa City, dated the 15th day of December 1999, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, the final contract price is $25,808,043,00, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, lOW A, THAT said improvements are hereby accepted by the City of Iowa City, Iowa, Passed and approved this 14th d"mC~(~.'(E~ MAYOR ~ Approved by ATTEST: ~ 7(. cK~ CITY CLERK ,r/,/,(, II was moved by Vanderhoef and seconded by adopted, and upon roll call there were: Bailev the Resolution be AYES: NAYS: ABSENT: x x x x X x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn pweng\resolutions\waterfacilily.doc 10127106 M-+C ~ Prepared by: Denny Gannon, Ass't. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 RESOLUTION NO. 06-342 RESOLUTION ACCEPTING THE WORK FOR MEADOW STREET BRIDGE REPLACEMENT AND DOVER STREET DRAINAGE BASIN IMPROVEMENTS PROJECT [BROS-3715(626)--8J-52] WHEREAS, the Engineering Division has recommended that the work for construction of the Meadow Street Bridge Replacement and Dover Street Drainage Basin Improvements project, as included in a contract between the City of Iowa City and Iowa Bridge & Culvert, L.C" of Washington, Iowa, dated May 10, 2005, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the City Clerk's office; and WHEREAS, the final contract price is $651,008.70. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 14 th day of C2>> '~Qr (_ J. P"--- MA Approved by ATTEST: ~.~ -..,...J oJ(. ~ CI LERK ~~YC /ltg/Ie, It was moved by Vanderho"f and seconded by adopted, and upon roll call there were: 'R~i'py the Resolution be AYES: NAYS: ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn x x J{ x x x x pwenglreslmeadow-dover.acptwrk.doc _____.___..___ ...___...m___...Uu_______________________." ~ r::n Prepared by: Sarah Okerlund, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 RESOLUTION NO. 0(;-141 RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, FORCE MAIN, LIFT STATION, STORM SEWER, WATER MAIN, TREE BUFFER, PAVING IMPROVEMENTS, TRAIL AND CERTAIN SIDEWALK PUBLIC IMPROVEMENTS FOR MACKINAW VILLAGE - PART TWO, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE. WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer, force main, lift station, storm sewer, and water main improvements for Mackinaw Village - Part Two, as constructed by Dave Schmitt Construction Co., Inc. of Cedar Rapids, Iowa. Paving improvements, trail and certain sidewalk improvements for Mackinaw Village - Part Two as constructed by City Wide Construction Corporation of Cedar Rapids, Iowa. WHEREAS, the maintenance bonds have been fiied in the City Clerk's office; and WHEREAS, the traffic control signs have been installed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 14 th day of November 206 . C/ A~LJL MAYOR -..:. ATTEST: ~~~~"-uJ -1(. aJd.J.~ CITY LERK ~ .. ity ttorney' ffice Itl~,=, It was moved by Vanderhoef and upon roll call there were: and seconded by Bailev the Resolution be adopted, AYES: NAYS: ABSENT: x x X X X X X Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn pwenglreslaccepl mackinawp12.doc /i I ~ ! -"",,= -.... J.r--"'~ ~~~l':~ -..;;:.... "IIII'~ ....~ CITY OF IOWA CITY ENGINEER'S REPORT 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319J 356-5009 FAX www.icgov.org November 6, 2006 Honorable Mayor and City Council City of Iowa City, Iowa Re: Mackinaw Village - Part Two Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the sanitary sewer, force main, lift station, storm sewer, water main, tree buffer, paving improvements, trail (across Outlot C), and certain sidewalk improvements (across a portion of Outlot B) for Mackinaw Village - Part Two has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's Office for the sanitary sewer, force main, lift station, storm sewer, and water main improvements constructed by Dave Schmitt Construction Co Inc. of Cedar Rapids, Iowa, and for the paving, trail and sidewalk improvements constructed by City Wide Construction Corporation of Cedar Rapids, Iowa. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, R,.JL7? ~ Ronald R. Knoche, P.E. City Engineer tk~ ~ Prepared by: Denny Gannon, Assl. City Engineer, 410 E. Washington SI., Iowa City, IA 52240 (319) 356-5142 RESOLUTION NO, nh-3ldi RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM SEWER, WATER MAIN, PAVING AND CERTAIN SIDEWALK PUBLIC IMPROVEMENTS FOR GALWAY HILLS SUBDIVISION - PART FOUR, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE, WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer, storm sewer, and water main improvements for Galway Hills Subdivision - Part Four, as constructed by Carter and Associates, Inc, of Iowa City, Iowa. Paving and certain sidewalk improvements for Galway Hills Subdivision - Part Four, as constructed by Streb Construction Co" Inc. of Iowa City, Iowa, WHEREAS, the maintenance bonds and Engineer's Report have been filed in the City Clerk's office; and WHEREAS, the traffic control signs have been installed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 14th day of November C Z(A ) illr MAYOR - - - -- ATTEST:~ ---J II - ~.J CI LERK ~ City orney's ffice /1 I ttI t?rp It was moved by Vanderhoef and upon roll call there were: and seconded by Bailey the Resolution be adopted, AYES: NAYS: ABSENT: x x x x X X X Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn pwenglreslCardinaIRidge-OneTwo.doc I ~ j :t~w~tt ~'ST_IIII'~ .......~ CITY OF IOWA CITY 410 East Washington Street Iowa Cily. Iowa 52240.1826 13 19} 356.5000 (319) 356-5009 FAX www.lcgov.org ENGINEER'S REPORT November 6, 2006 Honorable Mayor and City Council Iowa City, Iowa Re: Galway Hills Subdivision - Part Four Dear Honorable Mayor and Council persons: I hereby certify that the construction of the sanitary sewer, storm sewer, water main, paving and certain sidewalk improvements for Galway Hills Subdivision - Part Four has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's office for the sanitary sewer, storm sewer, and water main improvements constructed by Carter and Associates, Inc. of Iowa City, Iowa and for the paving and certain sidewalk improvements constructed by Streb Construction Co., Inc., of Iowa City, Iowa. The sidewalk improvements are located adjacent to Galway Drive abutting Outlot B. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, ~7Z.k.-- Ronald R. Knoche, P.E. City Engineer pwenglletters\engrpt - GalwayHills4.doc tM~ [;D Prepared by: Denny Gannon. Assl. City Engineer, 410 E. Washington 51., Iowa City, IA 52240 (319) 356-5142 RESOLUTION NO. nh ~L.~ RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER PUBLIC IMPROVEMENTS FOR DUBUQUE ROAD CONDOMINIUMS WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer improvements for Dubuque Road Condominiums, as constructed by Bockenstedt Excavating, Inc. of Iowa City, Iowa. WHEREAS, the maintenance bond has been filed in the City Clerk's office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 14th day of November 0i~L J,oi AYOR ATTEST: ~~..J!. ~ CI LERK \r I rddo It was moved by Vanderhoef and upon roll call there were: and seconded by Bailev the Resolution be adopted, AYES: NAYS: ABSENT: x X X X X X X Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn pwenglreslDubuqueRdCondos.doc ._---~.,-_._~--_..~._-~~'~_._----- 'I ' I! ! f~~~tIJ: ~~~~IIIII' .....~ CITY OF IOWA CITY 410 East Washington Street Iowa (ity. Iowa 52240- [826 (3 J 9) 356-5000 (3 J 9) 356-5009 FAX www.icgov.org ENGINEER'S REPORT November 6, 2006 Honorable Mayor and City Council Iowa City, Iowa Re: Dubuque Road.Condominiums Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the sanitary sewer public improvements for Dubuque Road Condominiums has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Clerk's office for the sanitary sewer improvements constructed by Bockenstedt Excavating, Inc. of Iowa City, Iowa. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, ~. K....--C. Ronald R. Knoche, P.E. City Engineer pweng\lettersIDubuqueRdCondos.doc N\~~ I~ Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 RESOLUTION NO. nl\-,41\ RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER AND STORM SEWER PUBLIC IMPROVEMENTS FOR LOT 1 OF SADDLEBROOK ADDITION - PART 1 WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer and storm sewer improvements for Lot 1 of Saddlebrook Addition - Part 1, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. WHEREAS, the maintenance bonds have been filed in the City Clerk's office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 14th dayof November .2'6 . ( ~~U 11 at MAYOR - ATTEST: \Yt~ ~. '*'~ CITY CLERK \I(f!~ It was moved by V:::ln"~rhnjClf and upon roll call there were: and seconded by R::dlpy the Resolution be adopted, AYES: NAYS: ABSENT: 1{ x X X X X Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn pweng/resllot1 saddlebrook1.doc '. , c, , I ' I ~ 1 --= -.....!t ---...-..-.... ... :t~n~;!S ~~~"IIIII~ ...,...~ CITY OF IOWA CITY 4 J 0 East Washington Street Iowa City. Iowa 52240- [826 1319) 356-5000 (319) 356-5009 FAX www.icgov.org ENGINEER'S REPORT November 6, 2006 Honorable Mayor and City Council Iowa City, Iowa Re: Lot 1 of Saddlebrook Addition - Part 1 Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the sanitary sewer and storm sewer public improvements for Lot 1 of Saddlebrook Addition - Part 1 has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's office for the sanitary sewer and storm sewer improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, -:e;.....,<< 7Z K Ronald R. Knoche, P.E. City Engineer Dweng\letters~ot1saddlebrook1.doc /'i\~~ ~ Prepared by: Denny Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5142 RESOLUTION NO. 06-347 RESOLUTION ACCEPTING THE WORK FOR SANITARY SEWER AND WATER MAIN PUBLIC IMPROVEMENTS FOR LOT 4 OF SADDLE BROOK ADDITION, PART 2 WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer and water main improvements for Lot 4 of Saddlebrook Addition, Part 2, as constructed by Maxwell Construction, Inc. of Iowa City, Iowa. WHEREAS, the maintenance bonds have been filed in the City Clerk's office; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 14 th day of November (~6~uA-- MAYOR ATTEST: fnh~' --..~ oJ!. cf!a~ CITY LERK 1\/~(j& It was moved by Vanderhoef and upon roll call there were: and seconded by Bailev the Resolution be adopted, AYES: NAYS: ABSENT: x X X X X X X Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn pwenglresllot4saddlebrook2.doc I ~ 1 f~I~~8It ~-';'~~ga.~ ..... ~ CITY OF IOWA CITY 4 J 0 East Washington Street Iowa City. Iowa 52240-1826 (319) 356-5000 IJ 191356-5009 FAX www.icgov.org ENGINEER'S REPORT November 6, 2006 Honorable Mayor and City Council Iowa City, Iowa Re: Lot 4 of Saddlebrook Addition - Part 2 Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of sanitary sewer and water main public improvements for Lot 4 of Saddlebrook Addition - Part 2 has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bonds are on file in the City Clerk's office for the sanitary sewer and water main improvements constructed by Maxwell Construction, Inc. of Iowa City, Iowa. The improvements will serve Buildings 6, 7, 8, 9 and 10 located on Lot 4 of Saddlebrook Addition - Part 2 and include 389 linear feet of 8-inch sanitary sewer and four (4) manholes located on the east side of Paddock Circle, and 850 linear feet of 8-inch water main and three (3) fire hydrants located on the east side of Paddock Circle and Shire Lane. I recommend that the above-referenced improvements be accepted by the City of Iowa City. Sincerely, JZ....4';p'd Ronald R. Knoche, P.E. City Engineer pweng\1 etlers~ol4saddlebrook2 ,doc N\1,3 DID Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St.,lowa City, IA 52240 (319) 356-5030 RESOLUTION NO, 06-348 RESOLUTION APPROVING BY-LAWS OF THE HOUSING AND COMMUNITY DEVELOPMENT COMMISSION. WHEREAS, the Housing and Community Development Commission revised and unanimously adopted by-laws at its meeting on August 15, 2006; and WHEREAS, the Council Rules Committee has reviewed the proposed by-laws and has recommended adoption; and WHEREAS, it is in the public interest to adopt by-laws that set forth the duties, officers, members and meeting schedule of the Housing and Community Development Commission, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the by-laws of the Housing and Community Development Commission, which are attached and incorporated by reference herein, are approved and adopted by the City Council. Passed and approved this 11. rh day of November ,2006, M Approved by ~_ ~~ /(-.,}-C/O ATTEST:~ ~. '/dJ CITY CLERK City Attorney's Office Sue\OrdRes\ByLawsHCDCRes.doc _____. _"'_~_'____'_~_"___~' N'."..________.__.,..__._.'_ _ _.u__._____._._~~_____..._~______.~___._ . ---.-..--~--.._--.,.._.----,---,-"-.---..-..--------.-.....-----.--..---.--....-----~--- Resolution No. Page ? 06-348 It was moved by Champion and seconded by adopted, and upon roll call there were: Correia AYES: NAYS: x X X X X x ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn the Resolution be ABSTAIN: X -_._--"_.,_.__._-_.~~--_._,----,._------_._-----------'~_.,_.. BY-LAWS ARTICLE 1 THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. 95-199 of the City Council ofIowa City, Iowa, pursuant to Chapter 403A, Code ofIowa (1995). ARTICLE 2 PURPOSE Section A. The purpose of the Commission is to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. ARTICLE 3 DUTIES Section A. Duties of the Commission shall include: 1) assess and review policies and planning documents related to the provision of housing, jobs, and services, for low and moderate income residents of Iowa City; 2) review policies and programs of the Public Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; 3) review and make recommendations to the City Council regarding the use of public funds to meet the needs of low and moderate income residents; 4) actively publicize community development and housing policies and programs, and seek public participation in assessing needs and identifying strategies to meet these needs; 5) recommend to the City Council from time to time amendments, supplements, changes, and modifications to the Iowa City Housing Code. ARTICLE 4 MEMBERSHIP Section A. The Housing and Community Development Commission shall consist of nine (9) members appointed by the City Council of Iowa City. All members shall be qualified electors of the City of Iowa City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. In order to satisfy the purpose and intent of this citizen commission, when possible, at least one person shall be appointed to the Housing and Community Development Commission with expertise in construction and at least one person with expertise in finance. In addition, when possible, the Commission shall include one person who receives rental assistance. Section C. The term of office for each member shall be three (3) years. In order to ensure a staggered turnover, initial appointments shall be three (3) members for each of one, two, and three years respectively. Section D. The Chairperson and Vice-Chairperson will be elected annually (in September) from the Commission membership. The Chairperson shall, when present, preside at all meetings, appoint sub-committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may be prescribed by the members from time to time. The Vice-Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. --- ------"....-.."...--.-.------.---......---...---.-.--.--.__."---_._---_._---_..__.,,----_.~~--'-,.._---'--~-------"---~- 2 Section F. If a position becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE 5 MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. A meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting. Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairperson at the request of a majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meeting Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be sent to Commission members at least three (3) days prior to the regular meetings. Section D. A majority of the members of the Commission (five or more) shall constitute a quorum of any meeting and the majority of votes cast at any meeting, at which a quorum is present, shall be decisive of any motion or election. Section E. There shall be no vote by proxy. Section F. Time shall be made available during all regular meetings for open public discussion. Section G. Minutes of all meetings shall be prepared and distributed to the City Council within three (3) weeks of the meeting in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shall be set off from the main body of the minutes. ARTICLE 6 AMENDMENTS Section A. The By-Laws of the Commission shall be amended only with the approval of at least a majority ofthe Commission (at least five votes) at a regular meeting or a special meeting. Section B. Policy changes or By-Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. ppdcdbg\bylaws.hcd ------.__.._--_._-_.__._-"..._"._---,~...-.,--~-------_.__.,~_._----"- / "/ \ RULES COMMITTEE MEETING MINUTES October 30, 2006 Committee Members Present: Correia, Vanderhoef Staff Members Present: Karr, Long Housing and Communitv Development Commission Bv-Laws The Rules Committee agreed to recommend approval of the by-laws as presented. After review ofthe July 11, 2006, memo from Ass!. City Atty. Dulek (copy attached), Correia inquired as to whether all Board and Commission applications could request demographic information. The matter will be referred to the City Atty. for a response. ~--~"--------~..._._._------_._-~._-'-----~-----_._---._-_._._."--~._-,- I ~ 1 !~~~-r ....;;::.....~IID.~ ........ ... CITY OF IOWA CITY MEMORANDUM Date: July 11, 2006 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SUSAN DULEK, ASS'T. CITY ATTORNEY~ BY-LAWS AND APPLICATION FORM kl,(ftPd ~(j/llt'd~ To: From: Re: Recently a City Councilor inquired into the practice of asking applicants to HCDC whether, for example, they are persons of color and recipients of rental assistance. Attached is a copy of page 4 of the current application form. The origin for the language in the application is probably the bylaws, a copy of which I am also enclosing. Article 5/Section B of the bylaws provides: In order to satisfy the purpose and intent of this citizen commission as required by the U.S. Department of Housing and Urban Development, when possible, at least one person shall be appointed to the [HCDC] with expertise in construction and at least one person with expertise in finance. In addition, when possible, the [HCDC] shall include one person who is a member of the Local Homelessness Coordinating Board, and one person who receives rental assistance. Please note the introductory phrase that states "as required by [HUD]." Perhaps HUD had such a requirement in 1995, but there is no such present regulation. In distributing HOME funds, the City must, as a "participating jurisdiction," follow its citizen participation plan, which is part of the consolidated plan, a/k/a City STEPS. 24 C.F.R. 91.100-.115. The City's citizen participation plan does not require certain groups to be represented. Tracy Hightshoe also inquired about this, and HUD staff confirmed that the only current requirement of this nature is citizen involvement in the consolidated plan. The City Council resolution establishing HCDC, Resolution No. 95-199, a copy of which is enclosed, also does not impose any such requirement. As a result, there is no reason for the application to ask about skin color, age, income, or disability, and I have recommended to staff that the application form be modified accordingly. Additionally, given that HUD has no requirements, I suggest that the bylaws be amended to delete the reference to "as required by [HUD]." Although there is no legal prohibition against maintaining the present membership criteria in the bylaws, HCDC may want to discuss how the "when possible" is implemented. Because City Council does not, for example, recruit a person with expertise in finance or construction, it is unclear to me how word gets out, so to speak, that a finance person is desired. In contrast, the Board of Appeals must include members of a specific trade or profession including a plumber and electrician. When the "plumber slot" is open, the City then specifically recruits plumbers. One downside is that the position remains open on the Board of Appeals until a plumber applies and is appointed. If HCDC does wish to amend the bylaws, please review Article 6. The bylaws will need to be an agenda item, as it is on July 20. At that meeting, the proposal can be discussed. At the following meeting, there will be a vote on the proposal. The two-meeting procedure is unusual. ---~--,--,--,-----_._-----"-"------'--~--_._-------"------- July 11, 2006 Page 2 Additionally, bylaws usually require notification to all members of the proposed amendment. I am enclosing an excerpt of the Senior Center Commission bylaws that contains a more common amendment provision. HCDC may want to consider changing this provision as well. If HCDC does pass a motion to amend the bylaws, the amendment is not effective until approved by City Council. First, the two-member Rules Committee of the City Council will review the proposed change and then Council will consider the proposed amendment. I will be at the meeting on July 20 to answer any questions you may have about the bylaws. Enc. Copy to: Steve Long-w/enc. Tracy Hightshoe-w/enc. ~~~ [JZ] Prepared by: Sunil Terdalkar, PCD, 410 E. Washington Street, Iowa City, IA 52240; 319-356-5243 (SUB06-00009) RESOLUTION NO. RESOLUTION APPROVING THE FINAL PLAT OF KENNEDY'S WATERFRONT ADDITION - PART FOUR, IOWA CITY, IOWA. WHEREAS, the owner/subdivider, Kennedy Development Inc., filed with the City Clerk of Iowa City, Iowa, the final plat of Kennedy's Waterfront Addition - Part Four, Iowa City, Iowa; and WHEREAS, said subdivision is located on the following-described real estate in Iowa City, Johnson County, Iowa, to wit: BEGINNING AT THE SOUTHWEST CORNER OF LOT 1, KENNEDY'S WATERFRONT ADDITION - PART ONE, IOWA CITY, IOWA, IN ACCORDANCE WITH THE PLAT THEREOF RECORDED IN PLAT BOOK 22, PAGE 56, OF THE RECORDS OF THE JOHNSON COUNTY RECORDER'S OFFICE; THENCE S89'22'49"E, ALONG THE SOUTHERLY LINE OF SAID KENNEDY'S WATERFRONT ADDITION - PART ONE, 167.95 FEET, TO A POINT ON THE WESTERLY RIGHT-OF-WAY LINE OF CEDAR RAPIDS AND IOWA CITY RAILROAD; THENCE SOUTHWESTERLY, 205.97 FEET, ALONG SAID WESTERLY RIGHT-OF-WAY LINE ON AN 1885.40 FOOT RADIUS CURVE, CONCAVE NORTHWESTERLY, WHOSE 205.87 FOOT CORD BEARS S12'44'50''W; TO A POINT ON THE NORTHERLY RIGHT-OF-WAY LINE OF SOUTHGATE AVENUE; THENCE N89'41'16"W, ALONG SAID NORTHERLY RIGHT-OF-WAY LINE, 632.51 FEET, TO A POINT ON THE EASTERLY RIGHT-OF-WAY LINE OF SOUTH GILBERT STREET; THENCE NORTHWESTERLY, 114.76 FEET, ALONG SAID EASTERLY RIGHT-OF-WAY LINE ON A 5066.16 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY, WHOSE 114.76 FOOT CHORD BEARS N01'47'10"W, TO THE SOUTHWEST CORNER OF KENNEDY'S WATERFRONT ADDITION - PART ONE; THENCE S89'22'49"E, ALONG SAID SOUTHERLY LINE OF SAID KENNEDY'S WATERFRONT ADDITION - PART ONE, A DISTANCE OF 162.62 FEET; THENCE NOO'37'11"E, ALONG SAID SOUTHERLY LINE, 360.00 FEET, TO THE NORTHEAST CORNER OF LOT 2, OF SAID KENNEDY'S WATERFRONT ADDITION - PART ONE; THENCE S89'22'49"E, ALONG SAID SOUTHERLY LINE, 350.00 FEET; THENCE SOO'37'11"W, ALONG SAID SOUTHERLY LINE, 270.00 FEET, TO THE POINT OF BEGINNING. SAID TRACT OF LAND CONTAINS 4.91 ACRES, MORE OR LESS, AND IS SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORDS. WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and after due deliberation, recommended acceptance and approval of the plat; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2005) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The final plat of Kennedy's Waterfront Addition - Part Four, Iowa City, Iowa located on the above-described real estate is hereby approved. Resolution No. Page 2 2. The City accepts the dedication of the street and easements as provided by and specifically sets aside portions of land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Passed and approved this day of ,20_. MAYOR ATTEST: CITY CLERK Approved by ~~~ City Attorn y's Office II/df/I>(p It was moved by and seconded by adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: Bailey Champion Correia Elliot O'Donnell Vanderhoef Wilburn pcdIstaff reportslreslFinal--resSUB06..oo009 Kennedy's Waterfront part fOUf.doc , , STAFF REPORT To: Planning & Zoning Commission Prepared by: Sunil Terdalkar Item: SUB06-00009 Date: October 19, 2006 Kennedy's Waterfront Addition - Part Four GENERAL INFORMATION: Applicant: Kennedy Development Inc. P.O. Box 852, Iowa City, IA 52240 (319) 338-2330 Contact Person: Paul Anderson MMS Consultants 1917 S Gilbert Street, Iowa City, IA 52240 Phone: (319) 351-8282 Requested Action: Subdivision Final Plat Purpose: Development of a 4-lot commercial subdivision Location: Southgate Avenue Size: Approximately 4.91 acres Existing Land Use and Zoning: Undeveloped and temporary storage - CI-1 Surrounding Land Use and Zoning: North: Commercial- CI-1 (Pending rezoning to CC-2) South: Undeveloped - CI-1 East: Commercial- CI-1 West: Commercial - CC-2 Comprehensive Plan: South District Plan - General Commercial Neighborhood Open Space District: N/A File Date: September 28, 2006 45 Day Limitation Period: November 13, 2006 60-day Limitation Period November 28, 2006 BACKGROUND INFORMATION: The City Council approved the preliminary plat for Part Four of this subdivision in January 2006. Prior to the preliminary plat approval, a 'Grading and Development Agreement and Covenant' was recorded for this property to resolve a violation of the flood plain regulations. Per this agreement, 2 a grading permit was issued with conditions that require further scrutiny and/or information prior to conducting development activity. The applicants, Paul M. and Mary F Kennedy, are now requesting approval for the final plat for this commercial subdivision on approximately 4.91-acre land. The property is located east of S. Gilbert Street on Southgate Avenue. ANALYSIS: Conformance with Preliminary Plat: Although the applicant has proposed a few changes, the final plat is generally consistent with the preliminary plat. At the time of preliminary plat approval the subdivision included five lots, but the applicant is setting aside lot 5 of the subdivision for future development as Outlot B. The subdivision now consists of four lots all of which can be accessed only from Southgate Avenue. The applicant has also proposed adding a small portion of land to proposed lot 2, by deducting it from lot 1. Despite these changes the overall design of the subdivision remains similar to the previously approved preliminary plat and complies with the code requirements. The construction drawings have been reviewed and approved by the City Engineer, and the legal papers are being reviewed by the City Attorney. Access Control: The city's access control policy aims to achieve enhanced safety and traffic circulation benefits by limiting access to arterial streets. Accordingly, lot 1 will not have direct driveway access to Gilbert Street, which is an arterial street. Because of the close proximity to the intersection of Gilbert Street and Southgate Avenue, the number of access points on Southgate Avenue for the proposed lots should be limited. To achieve this, shared access points are created, one each for lots 1 & 2 and lots 3 & 4. The 50-foot wide section of Outlot B will serve as access point for any future development on this outlot. To accommodate the need to widen Southgate Avenue for tum lanes a 1 O-foot wide right-of-way along the south boundary of proposed lot 1 is required. Outlot A is reserved for the dedication and is noted on the plat accordingly. Environmentally Sensitive Areas: The Sensitive Areas Inventory identifies that the property is in the Iowa River 1 DO-year flood plain, and contains potential wetlands and upland woods. According to a notification from the Corps of Engineers, no jurisdictional wetlands were found on the property and therefore the potential wetlands on the property are not regulated by the Sensitive Areas Ordinance. However, adequate storm water management measures are required to develop this property. The plat shows an easement for the storm water management facility and other drainage easements. The City Engineer has reviewed the plat along with the storm water detention calculations and the grading and erosion control plan. In a previous action, the applicant placed a substantial amount of fill on the property and re- graded it, with no prior permit. As the property is in the flood plain, the Grading Ordinance requires a permit to perform such grading or filling work. The City agreed to issue a permit for this unapproved fill with conditions and entered into an agreement and covenant. According to this agreement, prior to initiation of any development activity on certain portions (primarily on proposed lots 3 and 4) of this property, a geotechnical report is required. This is necessary to ensure the safety of any construction activity and structures on this ground. The area governed by the agreement and covenant is delineated on the plat and recorded with County Recorder's office. The legal papers should duly address this issue. Infrastructure fees: The property is subject to water main extension fees of $395 per acre (a total of $1939.45 for 4.91 acres) and the applicant/owner is required to dedicate land toward the right-of-way for future expansion of Southgate Avenue (indicated on the plat as Outlot A). pcd\staff reports\sub06-OO009 kennedy'swaterfrontaddition final 3 STAFF RECOMMENDATION: Staff recommends that this SUB06-00009, a final plat of Kennedy's Waterfront Addition, a 4.91- acre, 4-lot commercial subdivision located on Southgate Avenue, be approved subject to legal papers being approved prior to Council consideration. ATTACHMENTS: 1. Location Map 2. Plan or plat Approved by: Robert Miklo, Senior Planner, Department of Planning and Community Development ~~ pcd\staff reports\sub06..ooo09 kennedy'swalerfrontaddition final ~ -.J __l J w > <{ D ~ --- ~ I '" I:------ N () o ] ~~ t3 ~ S2 ~ ~ t3 I 1--- I --=,-==-.,.=~. l ' -----~"" i I -----~ .- ,... - o o s~J U) 0 .:J. ii f--- 0 ~ C) Vi ()) ~--X :s: <: '--- '--- '--- "C ,... ::J Q) CJ ~~ oJn~Q ~o(j Q ~ I I - t-- 1- ~- II I ,- - II -1 '" c- <{ a:: ' 0--- - :::2~---+--~ >- ,,- ~ 0 o (fO N ,... en a: -- c a. o I II I l- I T~ I :~ II ~ II ~_J w in I t- -1 12 '"r" ~1 I I I I I II ~o SN3^31S 'I I' I LI . L . I I ---J-~ --.1.. II ' II ~ ~"t-r" I ,) I A I --~~,~-~- I I . _LI l (/ //~\I /~ \ /,~ (j) o o o o I CD o co ::> C/) '<:t t Ctl a.. c o E "0 "0 <( - c o ..... 't: Q) - Ctl ~ 51) >- "0 Q) C C Q) ~ z o ...... r-- < u o ....l P-l r-- ...... [J) lW!! I- .LS:l l'l'" 1l~:Z;'& lIOOl/9!OI IlMP":llIIOL!lIlO\lll0lllllO\00lIC\ gii - mIll I~ . ,~ ~ ! I!~ ~ ~ ~ ~~/l-r-" ~ 0. :!5" liie 00 ;a l!ii U c.. il~ 8 ~ i; I I I ' ~ ~ ~ U"I I si 1'16t61 ...J !:i l I I h!! <( ~~ ~z iil ~ ~ Hlli ,mm z E u@ ~ '.',Ie; p:: u.. ~~ ~!~ ~dlU ~ :::> 0 diil ~ I I I ~ I 18 . I I f~if ti'li11~fftIJI:lllt ill j ill r: !j P-. '1;1 j ~a ~.~ fl' It I . l.t'll ~,il !;!e H~l tf;i~ILi~flih Iii . I I . ~ ~ , L I lliJ ; . I ill ii! I :tJlj t~J!!j;iJ! ~~J~I~J!i I ' I Z I; ),-j I I iIIM I 0 U8 ~r.,)1 I' -.Jdi~ i I I I . J ~ . 1~~IIIIIIUIiTI' III 8 II UlII'l II ill , 5 II~I' Iii Ili'lI! I ~ i ~ IlluU~nild~lIl! i ! ~ "'" "1""1 ," I i I 0 :111:, ~ I I . ! ~_., -I" : ~I! ,8 :1111: I" !.J I: II , , I-< t~6 t:.: I~B8 &-<00 N ;j0..... "'<~ II! =i!E-<u I~ ~z u. 0': ~~8 g: Sl iN;; p:: 1.8 ~ 6h ~ 1.8 a= UJ }-. o ~ z z ~ I I liilJ !j~tiJI:j!~I;jlj~Jlll 'Ili~ '1IIj; ~ifi ~i~~i!Jf'l !'iU <JdClhP'llj)JiIJ J~~I' li;~!~a~ij~I'lilii Ii' Je~lhlU:i I ~. '~1 Ifill .ld~l!JH tflfn~~lgJi f l"J IIJ 'JI "11 i'l. I _ ih ihU, hH ldid5 IIHm ~ I!-..,! +~ii! lh~ ~ I I f:ll i I I fill 'J . _II I. 0, I J . . f i I ~ I I , < I f I f . Prepared by: Marian Karr, City Cieri:, 410 E, Washington St" Iowa City, IA 52240 (319~~-5041 ~ L.1LJ RESOLUTION NO. 06-.3.4.9.- RESOLUTION RESCINDING PRIOR RESOLUTION NO. 02-11 AND IN LIEU THEREOF SETTING FEES AND CHARGES WITH RESPECT TO THE ADMINISTRATION OF REGULATIONS OF TAXICABS, BY REPLACING "VEHICLE FOR HIRE" REFERENCES WITH "TAXICAB" WHEREAS, Title 5, Chapter 2 of the City Code of the City of Iowa City, Iowa, established regulations for taxicabs and drivers operating such vehicles within the City of Iowa City; and WHEREAS, Council adopted an ordinance replacing the term "Vehicle for Hire," wit,h "Taxicab"; and WHEREAS, Taxicab Parking Stands occupy metered spaces and should generate revenue estimated for that space. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Prior Resolution No. 02-11 establishing certain fees and charges for vehicles for hire is hereby rescinded effective March 1, 2007 and this Resolution adopted and approved in lieu thereof. 2. The following fees are hereby established for taxicabs as follows: a. Processing a company application: $20.00 for a one-year period expiring March 1 unless suspended or revoked, with no refunds. b. Issuance or replacement of a decal: $40.00 for each six month period expiring March 1 and September 1 each year, unless suspended or revoked. A $20.00 credit for each decal returned to the City Clerk will be issued per company licensing year. If the City is notified by the insurance carrier of cancellation of insurance, the decal will be removed and returned to the City Clerk's office, with no refund or credit. The credit can only be used within the licensing year and does not carry over to another year or is not transferable to another company. No credit will be applied to a company for a decal confiscated by City staff. c. Issuance of driver's badge: $7.50 each driver specific to taxicab company for a one-year period, or the remaining period of Chauffeur's/Operator's License if under one year. Issuance of additional badges (duplicate, another company or change of company) requests are $7.50 for the same individual and the same expiration date. d. Designation of a parking stand: Actual dollars earned from monthly parking meter fee established by ordinance for the area. e. All such fees shall be effective March 1, 2007. Resolution No. 06-.li9 Page 2 3. The minimum limits for taxicabs liability insurance are to be quoted "individual" liability amounts, or in lieu thereof as a "combined" liability amount, said liability minimum amounts to be established at the following limits with a deductible not to exceed $500, and shall also comply with all state and federal requirements if greater: a. "Individual" Liability Amounts 1) To cover the insured's liability for bodily injury or death of one person, as a result of one accident or other cause, Five Hundred Thousand Dollars ($500,000.00). 2) To cover the insured's liability for bodily injury or death of more than one person as a result of one accident or other cause, One Million Dollars ($1,000,000.00). If the taxicab has more than ten seats, the insured's liability for bodily injury shall be Two Million Dollars ($2,000,000.00). 3) To cover the insured's liability for damage to or destruction of property other than that of the insured as a result of anyone accident or other cause, One Hundred Thousand Dollars ($100,000.00). b. "Combined" Liability Amount To cover the insured's liability for bodily injury or death of one or more persons as a result of anyone accident or other cause, and to cover the insured's liability for damage to or destruction of property other than that of the insured as a result of anyone accident or other cause, One Million Dollars ($1,000,000.00) combined. If the taxicab has more than ten seats, the insured's liability for bodily injury shall be Two Million Dollars $2,000,000.00). 4. The minimum limits for pedicabs and horse-drawn vehicle operator's liability insurance are to be quoted as "individual" liability amounts, or in lieu thereof as a "combined" liability amount, said liability minimum amounts to be established at the following limits with a deductible not to exceed $500, and shall also comply with all state and federal requirements if greater: a. "Individual" Liability Amounts 1) To cover the insured's liability for bodily injury or death of one person, as a result of one accident or other cause, Two Hundred Fifty Thousand Dollars ($250,000.00). Resolution No. 06-~9 Page 3 2) To cover the insured's liability for bodily injury or death of more than one person as a result of one accident or other cause, Two Hundred Fifty Thousand Dollars ($250,000.00). 3) To cover the insured's liability for damage to or destruction of property other than that of the insured as a result of anyone accident or other cause, One Hundred Thousand Dollars ($100,000.00). b. "Combined" Liability Amount To cover the insured's liability for bodily injury or death of one or more persons as a result of anyone accident or other cause, and to cover the insured's liability for damage to or destruction of property other than that of the insured as a result of anyone accident or other cause, Two Hundred Fifty Thousand Dollars ($250,000.00) combined. This resolution shall be in effect March 1,2007. Passed and approved this 14th day of Novemher ,20 llfi....-. C2~LJA. MAYOR ATTEST: ~,.:.._) cJ!. =kcv..-0 TY CLERK APproved ~ 7lu:J. II~?-Ol" City Attorney's Office Resolution No. Page 4 06-349 It was moved by Champion and seconded by adopted, and upon roll call there were: Corr'eia the Resolution be AYES: NAYS: " x X X " x x ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn I! ! -....= _....ft: ~~......... ~~~!: ~~...IIII.' .... .. CITY OF IOWA CITY 410 East Washington Street Iowa CitY, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org November 6, 2006 Christopher Griffin Black & Gold Cab 524 Mineral Point Lane Iowa City, IA 52246 Dear Christopher: Thank you for your letter to Council regarding taxicab liability coverage amounts. The City's Risk Management and Finance Department have reviewed the liability amounts and have recommended retaining the current requirements. A resolution re-affirming the amounts, and clarifying other fees necessary with the passage of a new ordinance, is scheduled for action by the City Council at their November 14 meeting. Copies ofthe resolution will be available on Thursday after 3:00 on our City web site or by stopping by our office. Again thank you for your comments and please call me with any additional questions you may have. Sincerely, ?t~~~ Marian K. Karr, AAE City Clerk ~~.~ ~ Prepared by: Tracy Hightshoe, Assoc. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5250 RESOLUTION NO. 06-350 A RESOLUTION SUPPORTING THE DEVELOPMENT OF AFFORDABLE HOUSING IN THE CITY OF IOWA CITY BY COMMITMENT OF A $320,000 LOAN TO THE HOUSING FELLOWSHIP FUNDED BY ISSUANCE OF BONDS AND AUTHORIZING THE MAYOR TO SIGN A LETTER OF SUPPORT TO FULFILL THE THRESHOLD REQUIREMENTS OF THE LOW INCOME HOUSING TAX CREDIT APPLICATION. WHEREAS, the City of Iowa City, Iowa has been informed by The Housing Fellowship that a Low-Income Housing Tax Credit Application will be filed with the Iowa Finance Authority for the development of affordable rental housing to be located at 2160 Taylor Drive, 2162 Taylor Drive, 913 N Governor Street, 913 1/2 Governor Street, 424 Douglass Court, 441 Douglass Court, 8 Coneflower Court, 16 Coneflower Court, 11 Coneflower Court, 19 Coneflower Court, 24 Coneflower Court, 32 Coneflower Court, 27 Coneflower Court, and 35 Coneflower Court all Iowa City, Iowa with the legal description as follows: Coneflower Ct. Lots 56, 57, 58, 59, 66, 67, 68, and 69 Whispering Meadows Subdivision Part One, an addition to the City of Iowa City, Iowa, according to the plat thereof recorded in Book 31, Page 277, Plat Records of Johnson County, Iowa, subject to easement and restrictions of record. 2160-2162 Taylor Lot 294 in Part Five, Hollywood Manor Addition to Iowa City, Iowa, according to the plat thereof recorded in Book 13, Page 18, Plat Records of Johson County, Iowa. . 913-9131/2 N. Governor Lot 7, except the North Five (5) feet, in Bacon's Subdivision of South end of Block 1, Dewey's Additon to Iowa City, Iowa, according to the plat of said subdivisionrecorded in Book 1, Page 5, Plat Records of Johnson County, Iowa. This property is also described as: Commencing at 5/8-inch iron pin found at the Northeast Corner of Survey, of a part of Lot 49 of the Subdivision of the Southeast Quarter of Section 3, Township 79 North, Range 6 West of the 5th Principal Meridian, the Plat of which is Recorded in PlatBook 4, at Page 49, of the Records of the Johnson . County Recorde~s Office, and for the purpose of this Legal Discription, the south Line of Lot 51 of said Sundivision of the Southeast Quarter of Section 3, township 79 North, Range 6 West, of the 5th Principal Meridian, as Recorded in Plat Book 1, at Page 1 of the Records of the Johnson County Recorde~s Offfice, is assumed to bear N 90 degrees 00' OO'W' Thence N 90 degrees 00' 00" W, along the Line of the Existing fence in the accordance with the said Plat of Survey, 4.07 feet, to a point on the Westerly Line of Lot 7, of Bacon's Subdivion of Block 1 of DA Dewey's Addition to the Iowa City, Iowa, in accordance with the Original Plat thereof and the Plat of Survey by Daniel R. Martin, L.S 10314, Recorded in Plat Book 26, at Page 42 of the Records of Johnson County Recorde~s Office, and the Point of Beginning; Thence N 00 degrees 09' 28" E, along the Westerly Line therefor 70.52, to a 5/8 inch iron pin with L.S 10314 Cap found; Thence N 88 degrees 27' 12" E, 130.06 feet, to a 5/8 inch iron pin with L.S 10314 Cap found on the Easterly Line of Lot 7 of Dewey's Additionto Iowa City, Iowa, in accordance with said Survey: Thence S 28 degrees 23" 06"E, along th Easterly Line of said Lot 7, 88.18 feet, Resolution No, 06-350 Page 2 to a 5/8 inch iron pin with L.S 10314 cap found at the Southeast Corner thereof: Thence S89 degrees 41' 23' W, along th South Line of said Lot?, 172.15 feet, to the Southwest Corner thereof: Thence N 00 degrees 09' 38" E, along the Westerly Line thereof, 4.48 feet, to the Point of Beginning. Said tract of ILand Contains 11,572 square feet, more or less and is subject to easements and restrictions of Record. and which described Parcel contains the following previously Platted Auditors Parcels: Auditors Parcels "E", and "F" as recorded in Plat Book 32 at Page 210, of the Records of the Johnson County Recorder's Office. Douglass Ct. Lot Thirty-Three (33), in Wise Addition to Iowa City, Iowa, according to the recorded plat thereof. Lot Thirty Five (35), in Wise Addition to Iowa City, Iowa, accoridng to the recorded plat thereof. WHEREAS, this housing project will contain up to a total of 14 units; and WHEREAS, the units will be targeted to families; and WHEREAS, the project will be acquisition and rehabilitation; and WHEREAS, the Housing Fellowship has asked for local assistance through City issuance of bonds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: we support and approve the development of the aforesaid housing in our community, subject to City ordinances and the building permit process, and commit to a loan of $320,000 to The Housing Fellowship funded by bonds and subject to subsequent approval by City Council of a loan agreement with The Housing Fellowship. This resolution is effective until April 1, 2007. In the event that any of the characteristics mentioned above should change prior to issuance of a building permit, this resolution is null and void. ATTEST: '/1~ CITY .ERK -/!. ~ day of November G2J MAYOR '-" ~.~ City Attorney's Office , 20.ilil..-. Passed and approved this 14th I ~ at /1- OT-D (" ppdcdbglreslaffordablehouslng.doc Resolution No. Page l 06-l'iO It was moved by C:orreia and seconded by adopted, and upon roll call there were: AYES: NAYS: x X X y x x x Vanderhoef the Resolution be ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn ..-) ,^ The Housing Fellowship opening the doors of Johnson County 1700 South First Avenue, Suite 25B Iowa City, IA 52240-6036 319.358.9212 NOV - 8 2006 November 7, 2006 Steve Atkins City Manager City ofIowa City 410 East Washington Street Iowa City, IA 52240 Dear Steve: Thank you for your time yesterday to meet with me and discuss our request for a loan in the amount of $320,000 from the City as part ofthe project financing for our Low-Income Housing Tax Credit application to the Iowa Finance Authority to preserve 14 units of affordable rental housing presently owned by The Housing Fellowship, We propose an interest rate of 528% amortized at twenty years, We had initially asked for a loan in the amount of $250,000 to be layered with a loan from the Iowa Finance Authority. Interest on the IFA loan is 725%. Increasing the amount of bond financing, at a lower rate, will decrease our interest expenses - a savings we will be able to pass to tenant households in the form of lower rents. The project addresses are: 424 and 441 Douglass Court 2160 - 2162 Taylor Drive 913 - 913 y, N. Governor Street 8 - 16, II -19,24 -32, and 27 - 35 Coneflower Court I have provided the project financials to Kevin O'Malley including the financing sources and uses and a 25 year investment proforma analysis. The application is due to the Iowa Finance Authority on November 20, 2006. Initially the project was to preserve 16 units. However, our duplex located on Hotz Avenue was severely damaged by the tornado and is currently under repair. This project now includes 14 units of affordable housing owned by The Housing Fellowship. The units are eligible for a reservation of Low Income Housing Tax Credits (L1HTC). A for- profit Limited Partnership will be established, with the Housing Fellowship as the Managing General Partner. An equity investment of $1 ,031,800 will be raised through tax credit investors. The investors then become owners within the Limited Partnership. The Limited Partnership will purchase the units from The Housing Fellowship for $1,327,860. The current debt on the units is approximately $450,000 (depending upon the date of closing). Sales proceeds to The Housing Fellowship of$831,325 will be contributed as equity back into this project. The remaining proceeds to The Housing Fellowship of approximately $52,535 will be used for ongoing operational/administrative expenses. The Housing Fellowship has experienced cash flow shortages over the last two years. The Board of Trustees resolved to sell a duplex on the private market to generate cash. The sale in March 2006 resulted in the units being ~-'-'~-----"-'-----'----~-~-~-"-'-~~-'- used as market rate rental housing and reduced the number of affordable rental units in our community. Included in the project expenses is a developer fee in the amount of $300,000 that will be used to implement and run the project. The developer fee is ]2.59% of the total project cost and is under the 17% allowed by the Iowa Finance Authority. ]mplementation and oversight of the project entails hiring the contractors and construction management of the rehabilitation of the units. Accounting requirements will also require a significant amount of additional administrative work. The project includes nine three bedroom and five two bedroom units that The Housing Fellowship has owned for over ten years that are in need of rehabilitation. The structure of the project will: " Lower rents " Put the units back on the property tax rolls " Preserve existing affordable rental units ]n an effort to preserve affordable rental housing, the Iowa Finance Authority (IF A) sets aside 20 percent of the annual State L1HTCs for the preservation of qualified properties. Properties qualiJy if the units have been owned by an entity for over ten years and have not previously received a L1HTC reservation. ]F A administers the L1HTC program. Under the federal income tax code a credit is a dollar-for dollar reduction in the tax liability for the property owner (i.e. investor). Low income housing benefits from the tax credit primarily when the developer of a project, in this case The Housing Fellowship, "sells" the tax credits to investors who contribute equity to the project in exchange for an ownership position. These equity contributions, which are substantial, reduce the amount of other financing needed to develop the project. The reduction of long term debt allows the rents to be lowered. The transference of the units to a for-profit Limited Partnership will restore the units to the property tax rolls. Substantial rehabilitation of over $35,000 per unit will ensure that the units are in good shape for the required fifteen year affordability period and will contribute to neighborhood improvement. The tax credit program reQuires all projects to maintain adequate reserves for repairs and replacement. The Housing Fellowship has been consulting with the Iowa Equity Fund and Foundations Development, LLC for technical assistance with the application for L1HTC. The Fannie Mae Iowa Partnership Office provided a pre-development grant to pay for the technical assistance. The Iowa Equity Fund will syndicate the credits to the investors and provide ongoing technical assistance to ensure compliance with all program regulations during the required fifteen year term of affordability. The Housing Fellowship has elected the option of a fifty year term of affordability for the units. After the expiration of the required fifteen year affordability period, a qualified non-profit (i.e. The Housing Fellowship) has the right of first refusal to purchase the units from the Limited Partnership. As a certified Community Housing Development Organization, it is the intention of The Housing Fellowship to ensure that these units remain as affordable housing for the life of the buildings. The 14 units are assessed at $],506,130. The projected total project cost is $2,383,]25. Proposed rents for two bedroom units will be $525 or $550 and $763 for three bedroom units, considerably lower than the net rent received through Section 8 of $560 and $823 respectively. In year one of the project, the property taxes paid will be $]2,500 and would be expected to increase every year. In addition to the investment of staff time to prepare the application, the process is an expensive endeavor for a non-profit. There is a $1,000 application fee and a market study fee of$5,000. However, the Board of Trustees believes that the benefits outweigh the risk and that this project has been well planned and that the necessary experts have been consulted. Weare also confident that we have the capacity to carry out the project. In conclusion, our request is an opportunity for a local non-profit Community Housing Organization, in partnership with the City, to preserve 14 affordable rental units through substantial rehabilitation. The sources of financing for the project are equity from L1HTC, an IFA loan, equity from the sale of the units to the Limited Partnership and the City ofIowa City. Through use ofLlHTC equity and the establishment ofa Limited Partnership, the units will be improved, rents will be lower and the properties will be returned to the tax rolls. Thank you for your consideration of our request. Please call me at 358-9212 if you have any questions or concerns. Sincerely, ~~ Maryann Dennis Executive Director Cc Steve Long, City ofIowa City Kevin O'Malley, City ofIowa City M~t C1[J Prepared by: Sylvia Mejia. Personnel. 410 E. Washington st.. Iowa Cily.IA 52240 (319) 356-5026 RESOLUTION NO. 06-1';1 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE PARKING DIVISION OF THE PARKING AND TRANSIT DEPARTMENT BY DELETING ONE 0.5 MAINTENANCE WORKER I - TOWING POSITION AND CREATING ONE 0.5 MAINTENANCE WORKER 1- PARKING SYSTEMS POSITION. WHEREAS, one 0.5 Maintenance Worker 1- Towing position is currently vacant; and WHEREAS, an evaluation of .duties performed by this position within the Parking Division showed minimal towing performed due to scheduled hours; and WHEREAS, the Parking Division needs additional help with custodial duties to maintain the parking garages, duties currently assigned to the position of Maintenance Worker I - Parking Systems. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,IOWA THAT: The budgeted positions in the Parking Division be amended by: 1. The deletion of one 0.5 Maintenance Worker I - Towing position, AFSCME Grade 3 2. The addition of one 0.5 Maintenance Worker I - Parking Systems position, AFSCME Grade 2 Passed and approved this 14th "'\'~LJ L MA10R ATTEST: '~~:_,..) k. CITY LERK k/:;. A~ It was moved by Bailey and seconded by adopted, and upon roll call there were: Vanderhoef the Resolution be AYES: NAYS: ABSENT: x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn x X x X x humanrel\res\MWlpkg.10-20-06.doc ~ ~ L1LJ Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 01>-1,7 RESOLUTION DEDICATING 8.29 ACRES OF A PARCEL OF PROPERTY LOCATED AT 4213 S.E. SAND ROAD AS PUBLIC RIGHT-OF-WAY, AND DESIGNATING THE BALANCE OF SAID PARCEL, CONSISTING OF APPROXIMATELY 152 ACRES, AS PUBLIC PARKLAND WHEREAS, the City has purchased approximately 160 acres of property locally addressed as 4213 S.E. Sand Road from S & G Materials; WHEREAS, the City has purchased the property for park land and public right-of-way; WHEREAS, 8.29 acres of said property, depicted as Johnson County Auditor's Parcel 2006139 on the plat attached hereto will serve as publiC right-of-way for a future road; WHEREAS, it is in the public interest to formally dedicate said Johnson County Auditor's Parcel 2006139 as public right-of-way and designate the balance of the approximately 160 acres as public parkland. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that: 1. The following-described City land situated in Johnson County of the State of Iowa is hereby dedicated as public right-of-way: a. Johnson County Auditor's Parcel 2006139, containing 8.29 acres and described on the plat of survey attached hereto. 2. The following-described City land situated in Johnson County of the State of Iowa is hereby designated for public park purposes: a. That part of Government Lots 1,2 and 3, that part of the Northeast quarter of the Southeast quarter and that part of the East half of the Northeast quarter all in Section 27, Township 79 North, Range 6 West of the 5'" P M, more particularly described as follows: Commencing 'as a point of reference at the Northeast comer of said Section 27, thence Westerly 1513 feet more or less along the North line of the Northeast quarter of said Section 27 to a point of intersection with the Southwesterly right-of-way line of the public highway known as the Sand Road and point of beginning of tract herein described, thence continuing Westerly 1138.28 feet along the North line of the Northeast quarter of said Section 27 and the North line of the Northwest quarter of said Section 27 to a point, said point being West 2651.28 feet of said Northeast corner of Section 27 (for purposes of this description only a straight line between said Northeast corner of Section 27 and the Northwest corner of said Section 27 is assumed to bear due West), thence South 33'28'04" West 531.49 feet to a point, thence South 9'04'13" West 904.58 feet to a point, thence South 13'37'35" West 244.57 feet to a point, thence South 22'14'38" West 509.84 feet to a point, thence South 3'27'50" East 1035.74 feet to a point, thence South 86'17'05" East 263.13 feet to a point, thence South 82'21'07" East 556.84 feet to a point, Resolution No. 06-352 Page 2 thence North 78042'26" East 542.45 feet to a point, thence North 84001 '22" East 235.13 feet to a point, thence South 84046'46" East 483.98 feet to a point, thence North 75016'58" East 942 feet more or less to a point of intersection with said Southwesterly right-of-way line of said Sand Road, thence Northwesterly along said Southwesterty right- of-way line of said Sand Road to the point of beginning of tract herein described and containing 160.0 acres more or less, subject to easements and restrictions of record, excepting therefrom Johnson County Auditor's Parcel 2006139, containing 8.29 acres and described on the plat of survey attached hereto. Passed and approved this 14th day of N~ -It ~006. (_ f~ MAYOR ATTEST: lM.M',_.,;) iI. ~A.-J ~CLERK .... ApPI'OVlld By ;~~~c. 1C/Bj,v C orney's Office Resolution No. Page 3 06-352 It was moved by Bailev and seconded by Correia adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: x x x x x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn y ~gJgJjHl ~Iij! m I ~~II ~~~,,~ II!!!I! ..:: ..:: ~ ~ g; ~ e, ~g!; Hf ~~ilr~ PI ~ ~ ~~p ~~ IU 'i iB; · fl Ill. ~fe~'<<""~51"i"iSi'n"'!~ <Jl li~i 1 ~i ~~ III = ."iJ hi~l~m~!>I~~~~~~:~i~~fl'h~ ~ Uii;5 hi ~;illll n ill! 1 i l :~i~~.~~~~g ~;~Pi~.~f~~ h! g '11'I'HI!ql~i~.g~ .; I ~ l,11 . ;~j<~~rti~i ~~2igi~k~=~i IIl.S l:81"~ , ighlil i .... II, .. J n~~I~~M;~;:!iihi;uMh ~ '" ~~~ !~, ~~~~fm~; ~ mj :! , i ..~.~~m~~~~.~~,M'n~~~~. <: III I: I I! dlt I! a ~i!i~~Em~~~~;~:m;;i~!~!.~ 0 i i III ! ~ 0 ~ h~i~i~mh~h~;~~h~~~i~~ ~ _'0 . i 'I I ~ I ~ 'II' i I ~~I~~i~m~e~i~i~i~i~I'~hii 8 : , I! I i ~ I. --<. t' s" 1~~u~3~i ~ . . . "6 "51 _- '" ...~. ,_. . ~!<f"";; !:"'~;.. ...~... I!f?"~ ... ---,,/ i!f i\1 "~i '~m~~~I> , '0' ~3h~ ~ _--.:;_/ '-II I ~ \ Imihiiji~U~el~IUst!~!M ____-;:..~'Pl> ll! ~ Mn ~.n~~~.huM~ deh~~hm ..----- ,'-?:j ~. . 'il 'I I ~' . ~- t r~lJj ,.::.l,t!l! , . -:?/ ff i>.~i 51!i!~ I t ~ _____--- l"a ~,lil ;;,i:!ltc J-..----:-L/ .;, ~~~ U~~*I ,......---!..:;-:::.. ~ l!li f",~ d:e!;($!, ..---;---::;;./~t >!.I~ ~ ' ~ ~ ~o~~.;;~j(' I ~ ~~~.~ l~ ! ~~ n;~-- ~~~./'~~"\,,.. l~ : 13. 'j!n ~~ 'I ~" g T~~w "'~-->.-- /C.'<;{#' "~I " ~."'.~,; ~" .. ~j~;Z o~~......:---- ~ .-~~ z;.L ,i <rillS zilt ~ I'!'~I~ ~:o ~' -/..;___-$"'o'i ~~ I ~~~ : gl .~~u 5~~>;/ ~~ i ~h 1 .1------7""-~----------- u_u__,-____________________ _u_u-;-___u \: ---::::;.:::/ i i -" l -~ i :l1 t 1'-1 , q~~ ,il I ",h I ioi..sl ii I' S Ill' ~ ~i : : ~ ~~ ~ ;, ~~ I ~ .g. ~ Z!: -. J ~~! ~ II i g, , ~ ' ~ 1 I ~iiJ:~ I I ~~:~ ' ,e"~~ 1 I~Nj I ~;~e~ ' ~ I '. ~ E I : r"t!~,@a4'J. I'.; I I ',>' ',> "-.. 4-*;~-\ ~f : '" g~~~~ s~ I " ~I - (~"'~ (",. _ . 101 .~~os (II.11l..C---' ___ J"" I@ l.l>O,'lOs(I'I.ll1.9Q.~_ ~..~~;! ~H ~ in ~ 0> ~~; fl C") < ~ I:: >o-!I=: ",Jj.c bJ ~ ~ sa !i~g ~>o.~e": ! g; ~ ~ I ~i~ II: {/)M 0 e~ii , u u ."~ 1 r..o~z it~ p.. O. <:CoO ! E-<!" ~ ~5~ It ja:=o ...0:1 : 0.. 0 ~ Ii' ~ ~ ~ ~i~ . '" I' 0 ~ <( f!: "$ I d~ ! ~!;g ~ <l!ih I t l i ~u:l >0 ~~ cncn~ u-c::::,\",," OOco 1-1::0 :500 c..~C'l .!! ~ · ~~ 5 <' ~i . ~~ ~ ~I h , I ~..O~ ~~ ~...:7.iti'\'..~..!; i' l.~" :~ ~J..9 ij ("').~l:! (';'.4. ~3. ("'..k.~..t"",- ." "" ~O/~d.._ I .d ~ Ill.;!! ~ ,I "1- 2 ;, 'I ' I 'I: ~ ;l _W lei - 15 i ~ ~~ g d !~~ ~ ~ ~ . ~ i:i;!il o~~.'.1 !d~~~' w~~.i:tl , , I , , 'i~' I' ~~ ii ~~":: "" 'I ."O~ ~", ,;tc... !, 1 , , I ~i ii , , 1 , , 1 , i , , I , , 1 , 1 , , I ~ I ~I ~~ ~~ I , \ . ~ \ . I 11\ ~l II ;1 l" 1'1\.12) ~ LiL.J Prepared by: Brian Boelk, 410 E. Washington St., Iowa City, IA 52240 (319)356-5437 RESOLUTION NO. 06-1';1 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE GRAND AVENUE ROUNDABOUT PROJECT. WHEREAS, All-American Concrete, Inc. of West Liberty, Iowa has submitted the lowest responsible bid of $340,929.48 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to A11- American Concrete, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 14th day of November ,2006 ~(JJi YOR - ATTEST: ~ A< k~ CI ERK Approved by ~ !IL{ttffice ,,/~/~ It was moved by O'Donnell and seconded by Chamnion adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn 1<' X X x x pweng\res\roundaboul. award.doc 1/00 ADVERTISEMENT FOR BIDS GRAND AVENUE ROUNDABOUT PROJECT II '0 Sealed proposals will be received by the City Cierk of the City of Iowa City, Iowa, until 10:00 A.M. on the ath day of November, 2006, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 14'h day of November, 2006, or at such later time and place as may be scheduled. The Project will involve the following: PCC Paving, HMA Resurfacing, Storm Sewer Construction, Utility Modifications, Pavement Markings, Retaining Wall, Traffic Control and Permanent Signs. All work is to be done in strict compliance with the plans and specifications prepared by City of Iowa City Engineering, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithfui performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of ail materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its .______~____..._._" ,,__.____...___.__._,,___.~...____.__~_ .w____,_______._.__~___._________~._..____ -_._._-_....._._.~-----------_.__._--,,-_...__.-.._.----- completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Specified Start Date: May 14, 2007 Phase I - August 17, 2007 Liquidated Damages/Incentive: calendar day Phase II - September 7, 2007 Liquidated Damages/Incentive: calendar day $400 per $100 per The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be secured at the Office of Iowa City Engineering, Iowa City, Iowa, by bona fide bidders. A $25 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to City of Iowa City. A Pre-Bid Conference for prospective bidders will be held at City Hall, 410 East Washington Street, Iowa City, Iowa, on Wednesday, November 1, 2006, at 10:00 a.m. Bidders are encouraged to attend to meet with the design engineer and city representatives to discuss project requirements. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocai resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK M1 ~ Prepared by: Kumi Morris, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 RESOLUTION NO. 01\-<154 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE HOUSING INSPECTIONS REMODELING PROJECT. WHEREAS, City Construction Group L.C. of Iowa City, Iowa has submitted the lowest responsible bid of $50,900.00 (base bid) deduct $1,010.00 (alternate bid No.1) for a total bid of $49,890.00 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to City Construction Group L.C., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 14th d'Ymezc~^i MAYOR - ~ ATTEST:'I71~ ,.:. ,<--) fl. ~A) CITY C ERK Approved by ~ Idg;It?~ It was moved by Chamoion and seconded by adopted, and upon roll call there were: Bailey the Resolution be AYES: NAYS: ABSENT: x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn x x x X x pweng\resolutions\06houseinspections.doc -- -- ---- ~----~~------ ._..-._...-._---_.__.~---- _..-.~-~_._-,_.._----_.~---_..,,---_.~_.._--'-~...._._._._-_.__.._-----_._-_......._-_._-~_.,-_._-_....~-~---..--... \-, ADVERTISEMENT FOR BIDS HOUSING AND INSPECTIONS REMODELING PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10 A.M. on the 27th day of October, 2006, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Pro- posals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hali at 7:00 P.M_ on the 14'h day of November, 2006, or at such later time and place as may be scheduled. The Project wili involve the following: Demolition and remodeling of two offices in Housing and Inspection Services. All work is to be done in strict compliance with the plans and specifications prepared by the Engineering Division, City of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days until a contract is awarded, or until rejection is made_ Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond. in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its completion and formai acceptance by the City. The following limitations shall apply to this Project: Working Days: 45 Specified Completion Date: January 31, 2007 Liquidated Damages: $100.00 per day Mandatory Pre-bid Meeting: October 17, 2006 At 1 :00 p.m. Located in the Housing and Inspections Services Office in Lower Level of City Hall, 410 E Washington Street, Iowa City, Iowa. The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of the Engineering Division, City of Iowa City, 410 E. Washington Street, Iowa City, Iowa, 319-356-5140, by bona fide bidders. A $15.00 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to City of Iowa City. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documentation of all reasonable, good faith efforts to recruit MBE's. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa Reciprocal Preference Act applies to the contract with respect to bidders who are not Iowa residents. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Pubiished upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK \) ADVERTISEMENT FOR BIDS HOUSING AND INSPECTIONS REMODELING PROJECT Sealed proposals will be received by the ity Clerk of the City of Iowa City, Iowa, until 1 A.M. on the 20'h day of October, 2006, or at a I r date and/or time as determined by the Di ctor of Public Works or designee, with notice 0 said later date and/or time to be published as quired by law. Sealed proposals will be opened mmediately thereafter by the City Engineer or d signee. Bids submitted by fax machine shall no be deemed a "sealed bid" for purposes of thi Project. Pro- posals will be acted upon by the ity Council at a meeting to be held in the Emm J. Harvat Hall at 7:00 P.M. on the 14'h day of N vember, 2006, or at such later time and place as ay be scheduled. The Project will involve the flowing: Demolition and rem ode ng of two offices in Housing and Inspection ervices. All work is to be done i strict compliance with e plans and specific ions prepared by the E ineering Division, Ity of Iowa City, Iowa, whi have heretofore een approved by the City Coun . , and are on fi for public examination in the Offi of the City lerk. Each pr osal sh II be completed on a form furnished b the Ci and must be accompanied in a sealed e vel pe, separate from the one containing the r posal, by a bid bond executed by a corporation uthorized to contract as a surety in the State of w, in the sum of 10% of the bid. The bid secu ty s II be made payable to the TREASURE OF T E CITY OF IOWA CITY, IOWA, and hall be f eited to the City of Iowa City in the event the s ccessful bidder fails to enter into contract withi ten (10) calendar days and post ond satisfactory t the City ensuring the faithful erformance of the ntract and mainte- nance f said Project, if requi d, pursuant to the proviso ns of this notice and t other contract docu ents. Bid bonds of the low st two or more bid rs may be retained for a p iod of not to ex ed fifteen (15) calendar days u il a contract is warded, or until rejection is made. Other bid nds will be returned after the can ss and bulation of bids is completed and reporteQ to the City Council. ' The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its completion and formal acceptance by the City. The following limitations shall apply to this Project: Working Days: 45 Specified Completion Date: January 31 , 2007 Liquidated Damages: $100.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of the Engineering Division, City of Iowa ity, 410 E. Washington Street, Iowa City, Iowa, 3 -356-5140, by bona fide bidders. A 15.00 non-refundable fee is required for each set 0 lans and specifications provided to bidders or othe interested persons. The fee shall be in the form a check, made payable to City of Iowa City. Prospective idders are advised that the Ci of Iowa City desi s to employ minority contr tors and subcontracto on City projects. Bidders shall list n the Form of Pr osal the names of persons, firms, compani or other parties with whom th bidder Inte s to subcon- tract. This list shall incl de the t e of work and approximate subcontract ou (s). The Contractor awarde e contract shall submit a list on the Form f Agreement of the proposed subcontractors, og er with quantities, unit prices and exten d doll amounts. If no minority business en rprises ( E) are utilized, the Contractor shal furnish docu entation of all reasonable, good ith efforts to rec it MBE's. A listing of mi rity contractors can e obtained from the I a Department of Economic Developme at (515) 242-4721. By virtue f statutory authority, preferen will be given to roducts and provisions grown a d coal produ d within the State of Iowa, and t Iowa dom tic labor, to the extent lawfully req ired un r Iowa Statutes. The Iowa Recipr cal Reference Act applies to the contract with resp t o bidders who are not Iowa residents. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK pweng\adbidslhsginspection.doc 9/06 N1~ ~ U!-I Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 06- 355 RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CONTRACTS FOR VARIOUS PURCHASES IN ACCORDANCE WITH THE ANNUAL OPERATING BUDGET, CONTRACTS FOR PUBLIC IMPROVEMENTS WHEN THE ESTIMATED TOTAL COST TO THE CITY DOES NOT EXCEED $25,000, AND CONTRACTS FOR PROFESSIONAL SERVICES WHEN THE TOTAL COST OF SUCH SERVICES DOES NOT EXCEED $25,000. WHEREAS, pursuant tD Resolution No. 04-169, adopted and approved June 6, 2004 and prior Resolution No. 96-180, adopted and approved June 11, 1996, the City Council authorized the City Manager to initiate and execute, without City Council approval, contracts for and purchases of commodities, operating services and capital outlay authorized by the Council budget, public improvement contracts for which public bidding was not required by law, and contracts for professional services (e.g. engineering, architect) where the total estimated amount does not exceed fifty thousand dollars ($50,000); and WHEREAS, section 380.4 of the Iowa Code requires that "a resolution must be passed to spend public funds in excess of $25,000 on anyone project or to accept public improvements and facilities upon their completion"; and WHEREAS, because it is not clear whether 380.4 applies only to public improvement projects, pending legislative clarification the City Manager's authority to authorize professional services contracts without City Council approval should be reduced to $25,000. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Resolution No. 04-169 should be and the same is hereby rescinded. 2. The City Manager is hereby authorized to initiate and execute, without City Council approval, the following contracts in accordance with the annual operating budget as approved by the City Council: a. Purchases of commodities, operating services, and capital outlay. b. Public improvement contracts where the total estimated amount does not exceed twenty-five thousand dollars ($25,000). 3. In addition to those items approved during the budget process, the City Manager is hereby authorized to initiate and execute, without City Council approval, contracts for professional services (e.g. engineering, architect) where the total estimated amount does not exceed twenty-five thousand dollars ($25,000). Passed and approved this 14thdayof November ,20~( or~ ~ J ^"_J'~ MAYOR - ATTEST: C~E;K~ J/. !d,.J.A) -- t&dk Jh. II J~f //)1. City Attorney's Office J . Resolution No. Page 7 OIi-1SS It was moved by Vanderhoef and seconded by adopted, and upon roll call there were: AYES: x x x x x x x NAYS: Champion ABSENT: the Resolution be Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn