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Home My WebLink About1994-07-05 Bd Comm minutes , . '>i 'x E~,..,f' ,(: " 0 '~J .- -- I ~ -J (b i \' ..) , .. ~'-'" !~~ : \1, ); t.~t r'~\ ~-. " ''-''1'\ -~! c ",-"" , , 0 ' :' .' ':'. . ,i:"l', ""...,. : "~l ~ . . "II.. . ': "',';' .' ',,,'\ '. ',' ," , ':-'T:" , . . , , . _._.,_...,'~~-".."..:.:;...~.,'-',:"",,. ,',....',,,...' .....,~~... .- , '. , ", " ' ..' , .... __.~..,_,._,._...,--',.-.'-"-'...-.~._-"';. __" _"L":"I'-''','~;",'-',,,,-, ,'....0-.' 'n~'~,__'~_~~".".. A &~~~@W~ JUN 2 2 m4 MINUTES COMMITTEE ON COMMUNITY NEEDS WEDNESDAY, APRIL 27, 1994 - 6:30 P.M. CIVIC CENTER, LOBBY CONFERENCE ROOM MEMBERS PRESENT: MaryAnn Dennis, Susan Feeney, Marc Libants, Linda Murray, Andy Penzinger, Keith Ruff, Maris Snider MEMBERS ABSENT: Grace Cooper, Paul Egli, Lisa Engh, Rusty Martin, STAFF PRESENT: Steve Nasby, Jeff Haring GUESTS PRESENT: No guests CALL TO ORDER: Dennis called the meeting to order at 6:37 p.m. INTRODUCTION OF HOUSING COMMISSION APPOINTEE TO CCN: Nasby stated that Jack McMahon Iiad volunteered to be the Housing Commission's representative on CCN until a permanent member was appointed. REVIEW AND APPROVAL OF MINUTES FROM MARCH 23-24: Murray moved to approve the Minutes of March 23, 1994. Feeney seconded. On page 8, next to last sentence starting with "Penzinger;" Penzinger meant that the project could benefit from some creative input, but did not necessarily volunteer the Committee to be involved in this input. Page 1, first sentence under the motion to approve the Minutes of February 23, 1994, the name here should be Milkman. rather than Dennis. Under the motion to approve the Minutes of February 24, 1994, the name at the beginning of the paragraph should be Pennev. rather than Murray. Further in the same paragraph, the name of Sher Haun that was corrected, was wrong again, and should read Sher Hawn. Motion carried on a vote of 7-0. .' Murray moved to approve the Minutes of March 24, 199~. Ruff seconded. Page 2, third paragraph from the bottom, where it says "Penzinger stated that...", Penzinger noted that he was referring to a formula here, not the idea, and suggested the word formula be placed in that sentence. On page 4, under the Longfellow Neighborhood Association project, the score was incorrect; it should be 8.4, not 18.4. On page 5, second paragraph, the second sentence; the name Hart was a typo and should be made to read "He supported full funding". Motion carried on a vote of 7-0. ,.. '" '. no) . i I r I '.' I ! ,1 '"' . ........o....<l;~""...\,...l~ 1~.;.)1 O. ,;-",,,-,,,,,,,,/..,1' .~ c,,~~ .. ' , i ....~...,. J '-, (;.~ ' \~ ,~.~1~ f"'i'~ IIj " \~, 'd , ~ ,t; .'r:.- :: ',;. , . I., '~.~ t : \.t . ',' ., '.. .'. , ',." , .. ,.. . . -,_"-,._,,.,'~'-~~'~..:._- . - Committee on Community Needs April 27, 1994 Page 2 PUBLIC/MEMBER DISCUSSION: Feeney gave a Task Force update regarding the Adult Day Program. Feeney said a member of the task force had a family member who was in the Adult Day Program. She gave numerous reasons as to why the Adult Day Care Program should stay in the Senior Center. Feeney said she felt that the individuals on hand were overwhelmingly in favor of the program staying in the Senior Center, except for two individuals (a staff person from the Senior Center and a gentleman on the Senior Commission). Feeney said it now appears the task is to find space in the Senior Center. CITY COUNCIL UPDATE: Dennis noted there are openings on the Design Review Committee, and Committee on Community Needs. Applications will be accepted until May 24, 1994, at which time the Council will be making appointments. Both positions are three year appointments to take effect July 1,1994. HOUSING COMMISSION UPDATE: Nasby said the Housing Commission held its regular meeting on April' 12, 1994. Nasby noted there is $500,000 in the HOME budget, and that the Housing Commission recommended $185,000 for Manufactured Housing Relocation, Replacement and Rehabilitation, $185,000 for CHDOs (Community Housing Development Organizations), $30,000 for administration, and $100,000 for Housing Rehab. Nasby noted that the Housing Commission's recommendations were made to Council on April 12, 1994, and the Council adopted the HOME Program Description on April 26, 1994. i I I Dennis noted that the City of Iowa City has just recently attained the status as an entitlement city for the HOME program. Also, the City can still apply to the State for additional HOME funds. Penzinger asked what the qualifications are to become an entitlement city. Nasby said funding is most likely based upon a formula which includes poverty, housing conditions, population, etc. COMMUNITY DEVELOPMENT WEEK WRAP-UP: Dennis noted the CDBG week celebration, that was held in the First National Bank atrium, Thursday, April 7, 1994, had a good turnout and that this was a very nice place in which to hold this function. Dennis thanked the subcommittee members who assisted in the planning of the week's activities. The Committee members in attendance enjoyed the speakers and the twenty-year perspective. The Committee suggested that maybe next year we could perhaps return to the use of display booths. Several Committee members acknowledged that this was a lot of work, but thought it would be really worth it. Nasby asked the Committee to note the letter from Marianne Milkman in the packet. IS'1S .. ~~- . ,-' . .. "~j~':'-_'_:::.":'"'''';';:_v:",''''''''' ,-.0'-' , " :,:,,1:'," I;';~;::.: ;,J/::, "'" ' ,.. I ~, ,: '. ..' " ~. . .:C ,;.. I.., L ~.,\ (-.) \ \ ~ I, ,to , I k ~ !i, .;.. 'I C' 0 ,., ,'II ~ , , . . , .'t. ; , . ~ -', \ 1" . '. , " .~, .' . ','..'1, " , '~" . '~ ", "-_."~''''''__''~'.._,." __"'.._.. ....,...4 Committee on Community Needs April 27, 1994 Page 3 UPDATE ON 1994 CDBG ALLOCATIONS: Dennis noted the Council approved the CCN recommendations on CDBG allocations with no changes. Dennis felt that the Council is very committed to thoughtful implementation of ADA. Dennis noted that Kubby suggested seeking out more projects like Independent Living and the Longfellow Neighborhood. She also asked if CCN encouraged HACAP to return to reapply for its mobile home project; Dennis said this had been done. REVIEW OF THE 1994 CDBG ALLOCATION PROCESS: The Committee members present noted that it was a difficult year, but that things went smoothly and that the process seems to be getting more refined. Some concerns or suggestions mentioned, included: . Ruff said the Committee has become more vigilant in examining the applications. Feeney suggested having the applicants supply two sets of options, should the Committee not recommend full funding. Dennis is concerned about the inconsistency of applications, some 75 pages, some 3 pages in length. Nasby noted that staff gives the applicants guidelines. Libants suggested giving applicants the opportunity of coming before the Committee after an initial draft of the application has been submitted, and then receive comments so they could revise their proposals. It was suggested, perhaps CCN should meet with applicants in January, therefore, members will be able to comment on the initial proposals. This would give CCN members more time to consider projects. There appeared to be a consensus on the Committee for this idea, Dennis believes the physical application could be more structured; she suggested having an application, instructions and subrecipient guide, brought in to the next CCN meeting. Feeney agreed. The Committee decided to discuss the possibility of forming a subcommittee to address changes to these materials, if necessary. Dennis also requested to see the policies regarding the Contingency Fund. . Libants said he had difficulty filling out the rating sheets, because all of the projects seemed to fit HUD or CHAS goals. He said if a project is well documented, this makes deciding on the need for a project difficult. He just wondered if there was another system available, or, whether he can have direction in finding a way to look at the evaluation process from another angle. The Committee agreed with Libants, especially regarding question number 1, and its vagueness. Murray tnought Libant's problems might be related to his being new to the Committee. Penzinger said the rating is somewhat subjective. Penzinger noted that the process has come a long way from only a few years ago. Dennis seconded this, and suggested a clause that states "does the project fit HUD objectives and community needs." Penzinger noted that the best thing that assists in making the best allocation decisions is just having the time to talk about the projects. SALVATION ARMY SOUP KITCHEN PROJECT: Nasby noted the Salvation Army has been overextended because of the flood, additionally, the Salvation Army was in the process of renewing their lease for 510 Highland Avenue. Nasby ,.. . I I@ I' I i.., , ,i .f' r", 157$ , ,...M~b.:.'ii...'l l'..-.~'....::'."."":':('''.'.'.' ,,- 00'" ..... 0..." ,," . ,"<1,-' :::.., , :,?~,:" ,:,:",,", ,._, , , - , --- '/,'0:' ".". .......r."'..", :15 ,'I.ti. ,..,-,,,,-,,.,,",', ...,.....' . ~;! . ~'" t"", '.', ""';' f;i I," " II,; ~ I ~, I [ ~lI: .i c-- .!. '.. 0 "" " "'; r 'j " ' .. .'t' , .,' '~, \'\! ; .. ' .,'.\ , . .' , ,~i . ,.:.:," ~ ...,...' , '~. . '. ':.'". ~' -- -"'~"'~"""'.''''.'-._,-----,.,, .. _ ,___... .~U-...."""'~h-"" ....,-,.."'.,.'~.~ '::,....'..<~.., ,,__.. _~.:'.J""'._._._"" Committee on Community Needs April 27, 1994 Page 4 said he was informed that the lease was forwarded through their system, which took several months, but the extension was denied by the Chicago office. The local Salvation Army, therefore, is in the process of renegotiating or looking for a new location. The Salvation Army has requested that the project be cancelled this year. However, the Salvation Army requested that it be allowed to reapply for funds later this year. DISCUSSION OF EDUCATIONAL OR INFORMATIONAL ITEMS: Dennis noted that at the last meeting, Martin had suggested having someone come and discuss/present information on manufactured housing regarding rehab and replacement. The particulars of Martin's request are to be determined at the next meeting Martin attends. The Committee expressed interest in hearing briefs from some of the Task Forces. Feeney brought up the possibility of whether a need may exist in Iowa City, in particular after the new water plant is to be built, for someone to assist low income persons with paying their water bills. The Committee thought information regarding the ADA regulations and Capital Improvements Plan (CIP) would be beneficial. MONITORING REPORTS: Citizen Buildino Proiect. Engh was absent. Nasby noted the 1968 portion of the building has been removed. The interior framing is underway, but they have a lot to do. The front windows need to be replaced for emergency egress. The developer is now working with the Historic Preservation Committee and the State, to find an acceptable replacement design. . ESA Small Repair Proqram. Ruff said he had talked to Jean Mann this week, and because there have been a lot of flood repairs, the ordinary work that would be done has been put on hold. Ruff said ESA has managed to assist 35 households so far. Mann has supplied figures as to where the CDBG allocation money has been spent to date. Mann had projected 60 projects to be completed this year, and ESA has completed 35 this quarter alone. DVIP Shelter Acquisition. Libants said he had spoken with Cris Kinkead at DVIP. Kinkead told Libants that the shelter is running, and that occupancy has been averaging about 32 people a night, at a ratio of 2 children to every adult. Kinkead said February was an especially busy month, the shelter averaged about 45 people a night. Kinkead said fundraising has been going very well, and DVIP has been able to accelerate their payments and expects to have their loan paid off in three years. . Svstems. EHP. MECCA. Nasby noted that work is underway on all these rehab projects, and that Barnes and Schornhorst are overseeing these projects. ADJOURNMENT: Motion by Ruff to adjourn the meeting at 7:55 PM. Murray seconded. ppdcdbglminslccn4-27 '-" )....... . .............."............. ..,'..,,(\", ..... . \. . j",.." ,':".',;', "" ' ,', .', ' _.v-._~-~ IT ". _ ",,'" ,'."',,',0. I , " 'I , , ,.. . " -. .....-Q.., , . . . I i I i I , "j )S7S ..__.....".'l':'.,',""';.r,,",\r ' .. t 5.,\ o! :";,,,.,,,:,,,,'.1 ,,.,,, ,< Jm1ffil --,," . .....;1 . ffJ "0 VJ; ,.....'7'"'--..- " .\ [~) .~ >~,,-- '" i ('\ I , ~' , '1'" : ~ I i , il" I [. , ,I !! II ;! i ; ~. I 11'_ i it) ~C' . ,. . ..;1 r ~'_;'J; I~:'~ , rli.l~~.".. ' \~~:'.IJ\~ l........,! ::(~. - 0 ,. " ... . " . . :::1<.,\'1.,' " ,'. '.... , , '. . :.'," MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM THURSDAY, MAY 26, 1994.4:00 PM MEMBERS PRESENT: Margaret Cox, Stephen Greenleaf, Anne Hargrave, Jeri Hobart, Philip Hubbard, Katherine Moyers, Anne Spencer, Chuck Traw MEMBERS ABSENT: Jesse Singerman . STAFF PRESENT: Barb Black, Maeve Clark, Susan Craig, Larry Eckholt, Lolly Eggers, 'Martha Lubaroff, Carol Spaziani CALL TO ORDER: Meeting was called to order at 4:05 pm APPROVAL OF MINUTES: Minutes of Special meeting of April 26, 1994 were approved. Hubbard/Moyers Minutes of Regular meeting of April 28, 1994 were approved. Moyers/Spencer DISBURSEMENTS: Visa expenditures for April 1994 reviewed Disbursements for April, 1994 were approved: Hubbard/Hobart FINANCIAL Eggers reported several purchases made towards the end of this fiscal year: all library oak tables have new oak laminated tops, new gutters installed on South entrance, a professional review of roof problems. STAFF REPORTS: City Code questions from April No report as of yet from City Attorney Copyright Policy. Spaziani distributed a copy of a letter sent to a trial list of publishers of books used by storytellers in the Childrens Department. She reported that a procedure and system of record keeping was developed. In three weeks approximately 50 answers have been received from a total of 240 letters with a wide variety of responses in terms of what type of permission they would grant to use their books for telecasting story times over the Library's Channel 10. Policy recommendations to the Board have been postponed until policy options in this area become clearer. .~-- o. /..)>,..H.,.....,:< ,M' ..... ','.'-,.' JllNllll~ ,.. . ~ ,',' .. .1 ,1' IS1~ IC"" :; 5 \ ~"''''.' 0, , " :1.\" .. . .. , :.' '. , ., / .. ~:~':~:?:: , '...t.yl;';!j""'f,.. .......:-~~'.. .,,- ~. " ' I I \ '''-j';,.,,~.~ ~ I::;:~'I"' ~,:.; .;r~.:, ~, ... ';l~j~~1 ::j"::"';lrJ!V'. . 1r,1':'l .~., " I ............,,- o o ,.. ..'. .",;t,!' ; ,<,:~:;r <":,' ."::", i-.:;d; I"':,~',^' """,'." ; ;,.~1! ': ' ;,';~;),T . ii;.,j . ::~,..r;'::;1; ~:,' 'I. \ ,',"I'{- :.:::J. ,!,.1" i,'.i:;:;f', ;'\l"'!, I; ~: ~ . f' r.~;: l:,';<:'~! , 1;"">';[: l",:';. 1;\) .i:<;' I ~'~,'i'[]' 'it.. ,.:. ,) ~~~-i.'lI' ,~ .' . .~ f0 '{J ~ r \ ~ , i, . I I ~j .1 , IiI: !~:1 ;\h ~t. "i, )"1 .'., (- 0 1.s1~ ? 5.,,1 [I, , .'.,-,...\"",.' ;. i f' t ~ \', . '. . .-.. ,~. ','." , ". . ,1" " .... . .",'.. "~"'~ ,.. c .'j.1 ...,'., .-,..''"'.,..,....''--....-..--.,.-.. MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM THURSDAY, MAY 26,1994- 4:00 PM MEMBERS PRESENT: Margaret Cox, Stephen Greenleaf, Anne Hargrave, Jeri Hobart, Philip Hubbard, Katherine Moyers, Anne Spencer, Chuck Traw MEMBERS ABSENT: Jesse Singerman . STAFF PRESENT: Barb Black, Maeve Clark, Susan Craig, Larry Eckholt, Lolly Eggers, 'Martha Lubaroff, Carol Spaziani CALL TO ORDER: Meeting was called to order at 4:05 pm APPROVAL OF MINUTES: Minutes of Special meeting of April 26, 1994 were approved. Hubbard/Moyers Minutes of Regular meeting of April 28/ 1994 were approved. Moyers/Spencer DISBURSEMENTS: Visa expenditures for April 1994 reviewed Disbursements for April, 1994 were approved: Hubbard/Hobart FINANCIAL Eggers reported several purchases made towards the end of this fiscal year: all library oak tables have new oak laminated tops, new gutters installed on South entrance, a professional review of roof problems. STAFF REPORTS: City Code questions from April No report as of yet from City Attorney Copyright Policy _ Spaziani distributed a copy of a letter sent to a trial list of publishers of books used by storytellers in the Childrens Department. She reported that a procedure and system of record keeping was developed. In three weeks approximately 50 answers have been received from a total of 240 letters with a wide variety of responses in terms of what type of permission they would grant to use their books for telecasting story times over the Library/s Channel 1 O. Policy recommendations to the Board have been postponed until policy options in this area become clearer. -- -~ _.... 0 -- )..'.'........; , ,"" ':<,' . \:.',:, ,,,.......,,..~h_... ., " ".. . - A o ,I,; " .~c: " tn~ici> , ' .," ,r t .~ (-'. \ \ ~ ! ' ~ , I I' I i I lb. i . , ~~ ~f~ :(-- 0 " ',f I, f .~t\\'l '; , .. +', .. ....' .,...:i , , . :"., ,.. . . , .;: , ., -. ..".~".._.-" ,-.. ........._,~_...,.... . . ' , ., ... ,-,~.,-,,".-~.,., ',........ '-.,..."".....-, ,...'._-..--~_.-. - "n'_ ICPL BOARD OF TRUSTEES MAY 26,1994 PAGE 2 ICPL Awards for Children's programming In Debb Green's absence, Eggers showed the Board two plaques received by the .Children's Room; one from Old Capitol Area Reading Council for promoting literacy among youth; in particular, the Summer Reading Program and a second plaque from the Iowa City chapter of the Iowa Association for the education of young children, in memory of Don Benda and in honor of Deanne Wortman and Po po for their years of creative programming for children at the library. ,-~ 1 Cable Franchi.se negotiations - Craig distributed a copy of a memo she sent to Drew Shaffer. This memo was sent after the City Council meeting which updated Council on cable negotiations. In terms of the library, the cable company has agreed to provide the cable wiring in an expanded building. If approved by Council, funds in the amount of 1.5 million will be available one time only for a variety of related access projects. A portion of the money may be used to support community programming in a manner yet to be determined. Plans for a joint access facility are still being discussed. NITA Grant Proposal- Qr Craig reported that a huge number of applications have been received by the deadline including the one ICPL was involved in. This grant was written in conjunction byBill Decker in the University of Iowa Office of Information Technology, Richard Varn from the University of Northern Iowa and other community agencies including the School district to provide a state- wide information electronic network. The application is for planning funds to design user interfaces and determine the highest priority needs. Development Office - Eckholt reported on the many activities related to end of fiscal year. Two evenings of telephone solicitations to past donors was recently conducted. Total giving to date for the year stands at $189,000. The Friends Committee held their annual meeting on May 24. The results of their annual balloting for their $17,500gift to the library was announced: Funds for the library's summer reading program, money to purchase three COMPASS regular terminals plus a COMPASS terminal for visually impaired and funds for staff to help develop and provide training for staff and public on various electronic information sources. , , ."1 " The slate of officers for the Friends Foundation Board is Bill Burger, President; Brad Langguth, Vice President; Dave Van Dusseldorp, Treasurer; and Mary Lea Kruse Secretary. Dates to remember are Children's Day on June 12 and the June 18 book sale; both events held in conjunction with Iowa Arts Festival. '. IS')~ J. - ._,_~ - . - .... "", ..... . ).:.;'""....;\".....:. '.0........'..'.,.":.. . \ , .. ' , ,', ,:.~~" !:.:?:' , ' :......r..'... 1'5 :10' ".,."",,'.-.-" ,( ~'2!:~'-i', ., .,"'" " , ' ,.,- "'\" " .~ , .. ',' ,..!.' -' . ,... ') " '.-:. \ . . -':' ~ ' ,..,." ,.~ ..._',.<,... ~..r.'."'.4'''__'''', .____.~'_ .....',.","... ';'~"il":';"; _~_...' .,.C. :..':."'-'C',,"-'.'_,_,",,...,._._ A ICPL BOARD OF TRUSTEES MAY 26,1994 PAGE 3 Miscellaneous Items: Eggers reported that the adult NEW book shelf contains about 5-6% of the library's adult print collection at anyone time (5,000 items), yet counts for 25% of the circulation. Over 75% of these items are checked out at anyone time leaving only 1250 items to choose from. Eggers reported she's been organizing and cleaning out her files and deferring most long-term decisions to Craig. Craig is making plans to recruit new Assistant Director. The position will be advertised in June. She hopes to fill the position by September 1. PRESIDENT'S REPORT: Appoint Nominating Committee for FY95 officers Greenleaf appointed Singerman (Chair), Hobart and Cox to serve on the nominating committee to select FY95 Library Board officers. Review Friends Foundation appointments and meetings for June and July A joint meeting of the Friends Foundation and Trustees is scheduled for July. At this meeting, the Library Board in their role as the "members" of the corporation will ratify the Board of Directors of Friends/Foundation. It was recommended by Moyers that ICPL Board strengthen the relationship between the two boards and begin by welcoming their new officers and directors. J Two Library trustees serve on the Friends Foundation Board. An appointment will be made next month. Under the merged Friends Foundation bylaws it is now a one year term. . ANNOUNCEMENTS FROM MEMBERS r \ Director's Evaluation 11 Spencer reminded the Board that at the time of the last evaluation of the Director, it was recommended that a standardized evaluation be developed. It was suggested that the list of critical skills developed as part of the director search be the basis for preparing such an evaluation procedure. Spencer, Moyers, and Hubbard formed a committee to work on this procedure. , . New Director's appointment I t ~ I J ~ !J Greenleaf and Moyers met with Craig informally. They discussed with her their concerns about Board members role and function. They feel it is essential to develop and enhance skills as Library Board members. Eggers recommended a book by John Carver called Boards that make a Difference. It was agreed that copies of this book would be purchased for all Board members to read and to be followed up with discussions on Board operations and policies. :~, .~; "jl f:, \l,~ 1516 'r... --- :. . 0 - ,,-~. , ]'..'."".::""'" ....,. \i: "",,' :,:',: : ,.-,'n',-." ."..'..........'.... " ',.'0 ~ ,.' '-' " I 10 i i' ,: .1 " I I, I 'I'J,ld, . "--,,,,(,/.,',-, ,;: '.. ,;' " ~" I "" ' , : ~ . S1O'il . r ~ \ ., .;\ . "I,'. " .r\,~V. , , ,. , . , -. ,.. ." . " '., .'. , .'-_. ......._~~,,:':, .. .'.. ,_ '.. ~_.., ,.',.......'.,_ ,.'cf.,_.... o.,n..,,_.._ ~_; .._~ .....__..:.:..,..4:lt. ICPL BOARD OF TRUSTEES MAY 26,1994 PAGE 4 '. I Trustees Workshop on Internet Hobart and Spencer reported on a statewide workshop for library trustees. It was carried to 80 sites on the Iowa Communication Network (ICN). The local site was Kirkwood College in Iowa City. The workshop demonstrated fiber optics in the course of providing information for Trustees. They reported that emphasis was placed on informing Trustees on the importance of funds needed to train staff on the new information technologies. provide equipment and train public. The ICN and other technologies enhance information to be shared and libraries are obligated to assist in the transmittal of this information. The Board congratulated Anne Hargrave and Jesse Singerman who are graduating from their respective study programs in June and July. COMMITTEE REPORTS: Strategic Plan. Craig reported that the plan is on track to be presented to the Board for approval next month. Task forces have completed their assignments; Coordinators have worked on the entire plan and cut out some tasks in the interests of a realistic workplan. It will go back to the task forces for final review before coming to the Board. A bridge document has been created that combines tasks from the old plan and tasks from the new that seem logical to complete or start in FY95. @ Facilities Planning I ( .X (-. \ , The Committee met May 9 with architect Jeff Scherer. He showed floor by floor block drawings and discussed issues with Library Coordinators. Revisions to the written program were sent to David Smith. building consultant. The Facilities Planning Committee will meet on June 9 to review the decisions made thus far by the staff. architect and consultant. A representative of the construction management firm will also be present. Contracts with the architect and the construction manager are still pending. /., , ,'. r1 NEW BUSINESS: Change in meeting date for June The next Board meeting will be on June 30th instead of June 23. This will be Eggers's last day and last official Board meeting. I I i I i I i r \,( ~, " " p Review 401: Finance Policy and consider proposed revisions .. There was one correction. The Access Plus reimbursement rate is $1.50 not $1.75 per transaction. The policy was approved as revised. ~. .~. t.,; MoyersfTraw ( ~!: IS7 ~ . c. -"'"" ""'1""-'" : 0 . " --,-,---~ , i'm" .. wm '.. '. ' :>0' ..'.1" ,\.. ).....'''''.."''''''..''''..''....... '<.-.,,:.':, '\/:':"/".~":'." ,"\ ",.,," ,,':.......__ "I' " ., r" '0""( .' /5 ! uD;, , ,',.,.",,;,,}. +:5:"C<;-;'.: ..... ~ . ....! ,I .1 , , 1 \ :(- 0- ,'.:~i , '. .:,-,:,~.~-,_..,_.- - ICPL BOARD OF TRUSTEES MAY 26, 1994 PAGE 5 .; Consider proposed NOBU budget for FY95 There was some discussion about items in this budget and its relationship to the regular FY95 operating budget. It was approved. Moyers/Hargrave Consider FY95 contracts with East Central Regional Library System. Southeastern Library System and the State Library of Iowa. Eggers provided the Board with a summary of the contracts in their packet. There has been very little change over FY94. Southeastern/East Central: For reimbursement for facilities/collection used for reference and interlibrary loan services. Approved: Traw/Spencer East Central Reaional Librarv: For reimbursement for interlibrary loans to libraries in East Central Region and beyond. Approved: Traw/Cox State Librarv of Iowa: For participation in ACCESS PLUS, a program to reimburse libraries who make interlibrary loans to other libraries. Approved: Cox/Spencer State Librarv of Iowa: For participation in the Iowa Fax Network. a program to allow libraries to fax interlibrary loan requests directly to other libraries. Hargrave/Hubbard State Librarv of Iowa: for participation in OPEN ACCESS, a reciprocal borrowing program to reimburse libraries who make direct loans to cardholders of other participating libraries. Spencer/Moyers Spencer encouraged and reminded the Board that they need to work as lobbyists to be sure that funding for OPEN ACCESS and ACCESS PLUS programs remains strong, ADJOURNMENT: Meeting was adjourned at 6:00 pm. Traw/Hobart Minutes taken and prepared by Martha Lubaroff. :''-:'", I' I '.:. . ....:E' ., " .,': - i,"';,,',,". \ " ;"1',, 'J.,"'c...: ',' ,. llJ;.U.:.1' '\" . ,"i ,:. . "1 ' '.\'t,~ '! .. ',' ,:.'. ~ '. ,.. . . ':: " ...~....;;..~,~:;-',:,.",..-,','_/.:.'.. >):,__: ,_,'. ;,."C",'. .. ~~1 MINUTES RIVERFRONT AND NATURAL AREAS COMMISSION WEDNESDAY, MAY 18, 1994.5:30 P.M. SENIOR CENTER CLASSROOM ".", ',... ""'1" "~t..._ P~~Ur~~~ARY .~"-~:~pii~to fl~pmVal ~~~;:':"".i."_-:~ MEMBERS PRESENT: Richard Hoppin, Jan Hubel, Don Otto, Jim Pugh, Larry Wilson, Les Kuehl MEMBERS ABSENT: Barb Hinkel, Karen Mumford, Judy Pfohl, Nancy Seiberling STAFF PRESENT: Denney, Schweitzer CALL TO ORDER. INTRODUCTIONS. AND ANNOUNCEMENTS Chairperson Wilson called the meeting to order at 5:35 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA Denney stated he wanted the Commission to discuss its involvement in the review of floodplain development. Hoppin related he had a summary of his Parks and Recreation Task Force involvement in Iowa City's visioning process for the update of the Iowa City comprehensive plan. Pugh stated he wanted to discuss the city's use of Pleasant Harris (Mesquakie) Park. A \:J CONSIDERATION OF THE MINUTES OF THE APRil 20.1994. MEETING Wilson and Pugh stated they had some corrections that they would give to Denney. Pugh moved and Otto seconded to approve the minutes of the April 20, 1994 meeting as amended. The motion carried unanimously. IOWA RIVER MONTH UPDATE r Denney reported that Karen Kubby, Howard Horan, Nancy Seiberling and Larry Wilson acted as judges for the photo contest. He said there were not a lot of photos and the winner was a flood shot. He said the photos would be on display at the library starting in June. He noted that the official proclamation of Iowa River Month will take place at the June 7, 1994 City Council meeting and the awards will be presented. He said he will be out of town that day but it would be nice to have representatives from the Commission. Denney stated he was working with Mumford on the display at the library and he said the library had an area where people could view the slide show with the script. He stated the video will be shown on public access channel #4 and he mail out the schedule for when it would be shown. Wilson requested that the Commission view the video at their next meeting. Denney stated he could loan out his copy or City cable could make a copy at cost for those who wanted it. ! ,1 r- " I , I i I \. " RALSTON CREEK CLEANUP REPORT Denney reported that the event was pretty successful with about 30 to 40 people in attendance. He reported they removed about 2 tons of materials and a surprising amount of large metal objects. Wilson noted the weather hurt the turn out and he thought everyone ,,~~. . ~; " I',' 1'577 '(- 0 -~-" ~ .0,.....'."\, ~:.,\,,', :;".".,C\:;'.'.:',';"'....,'\': ,'" . \ "."'1 , ,S ,I "',' .0. .",...,' '. .;'~~1i~ ' I " ' fl'l I' , ! ,(- 0 ;' i "' , , , ~r; Ii; . , " ",' , ',' ". " , '-.,., . ~ " ,--,.,~.......,;"..""-" ....'- ,.....'. Riverfront and Natural Areas Commission May 18, 1994 Page 2 was pretty much working full time. He said this year the pick-up points for the trash were too far away to carry some of the heavy trash. Denney clarified that the Clean-Up was sponsored in part by the RNAC, WaterWatch 94, and New Pioneer Co-op. Hubel stated she expected more people. Denney said the date was right before finals which may have reduced student turn-out. Wilson complimented New Pioneer on their contribution of very nice snacks. COMMISSION INPUT ON FLOODPLAIN DEVELOPMENT Denney related that a few years ago members of the Commission expressed concern that City floodplain ordinances were not being fully enforced. Denney related the Commission wanted input into the floodplain permitting process. Denney said there was not a formal process put in place to his knowledge. He related the issue has come up again because Ron Boose from the Housing and Inspection Services Department received an application for a floodplain development permit on Taft Speedway. Denney said perhaps there could be a subcommittee of the Commission of people who could get together quickly to review the proposed floodplain development area and then provide comments to the building department. He noted the subcommittee would have to meet quickly in order to meet the building department's deadline of a 10 day turn around on applications. Denney said the Taft Speedway application is not yet complete and that the subcommittee would have to be able to meet within the next three weeks in order to look at the Taft Speedway project and comment on it in terms of the City's River Corridor Overlay Zone. Wilson stated he remembered that the Commission had agreed to respond on an ad hoc basis to floodplain development. He said they had planned to direct floodplain development to the Waterways committee. Pugh asked whether the City had any means to review the projects in terms of the 500-year floodplain. Denney said his understanding of the basic city regulation was that a structure has to be 1 foot above the 100-year flood elevation. Pugh stated he thought that the city was considering a 500-year flood plain as the basic regulation after last year's flood. Denney said there was discussion at the City Council about the 500-year floodplain, but that there has been no direction to staff to amend the floodplain regulations. Denney reported that an Urban and Regional Planning class at the University had done a project on floodplain ordinances and development but he has not seen it yet. Denney said the Geological Survey has also been mapping the extent of last year's flooding. Wilson noted there were so many variables in flooding that it is difficult to define a specific elevation as the floodplain. Pugh wanted to know how long the Geological Survey study was going to take and who was get the results of the study. Denney stated he could check on the status of the study, and that Iowa City would receive the results. Wilson stated one possible role for the Commission was to act as a catalyst to promote the proper enforcement of current floodplain rules. He said the Commission could either created a Floodplain Committee to act on floodplain development or use the existing Waterways Committee. He noted the problem was getting the notice out quickly because having the Waterways Committee chair call everyone was a big task. Denney suggested the Commission could set up a phone tree where each member called two others. Wilson asked for a show of hands on who might be interested in working on this. Hoppin, Otto, Wilson, Pugh, and Kuehl offered to go and look at floodplain development. Wilson stated he could be the first person in the phone tree. ".- ,ft, :' 1'" - o,,'~';".' , , " . , .." "," --- '::.: .' '_..u...."".,.. _,'".' " \ ~~ ,.. . , . .. I I , ! 1517 )5:10, ...""",'" I. ,>:':', z.w.li .".! '.', /:-:''; , ,--'\.;I , I 1[0 )S?7 '1" ,,'. ".' ,....0 ., I".'j ;',', ..t', ",\'\1; ','\ .'. , , .,;> . . ',':' , .'''r' ,.. . . , :.'-. .._-,.-,~....-..--.._. Riverfront and Natural Areas Commission May 18, 1994 Page 3 Pugh moved that the Riverfront Commission review applications for floodplain development on an ad hoc basis beginning with the Taft Speedway project. Hubel seconded. Wilson stated those absent from this meeting should contact him as soon as possible about the Taft Speedway review. PARKS AND RECREATION VISIONING Hoppin reported the he has been participating in the City's Task Force. He said the Task Force was given a list of ideas suggested by past city groups, and he compared the duplication between past and current suggestions. He said the group has come up with some new ideas such as interconnections between parks and open spaces including adequate sidewalks. PLEASANT HARRIS {MESQUAKIEl PARK Pugh stated he was in the park the other day and, despite the permanent injunction against the City not to use it as a dumping area, the City is now dumping either excess road sand or sand from the flood and spreading the sand out. He said the city has also stored some waste road materials from Rochester which is unusable for trails because the contents of these materials are unknown; he noted if it is unusable for trails it should not be put in the park. He stated he hasn't asked Terry Trueblood about it yet. He said he has also seen people using all-terrain vehicles in the park as well as people dumping trash in the trees. He said he hoped . the Commission could recommend that Parks and Recreation take a more vigorous look at working on developing Pleasant Harris as an open space. Wilson suggested it may be appropriate for the Commission to draft a letter outlining the abuses of Pleasant Harris Park that affect the riverfront. Pugh moved that the Riverfront and Natural Areas Commission suggest to Parks and other City departments that the misuse of Pleasant Harris Park is detrimental to the future use of the riverfront and trails. Hoppin seconded. Otto clarified that the motion, if adopted, was a statement of opinion. Wilson stated he could formalize the statement of opinion in a letter to Parks and Recreation. The motion carried unanimously. RIVER CORRIDOR TRAIL UPDATES 1. Iowa Avenue to Burlinaton Street. Denney reported that construction has begun on this portion of trail which is 6 foot concrete with a fence. Wilson noted that F.I.R.S.T. meeting had suggested a ribbon-cutting ceremony to generate publicity for the trail and say thank-you to the city. Denney said that staff discussed this possibility, but that it was unlikely given the difficulty of parking in the area. Wilson suggested staff might be able to arrange something with the University for parking. Denney stated the city staff was going to have a press release about the opening of this particular trail and was thinking about the possibility of a ribbon cutting ceremony for the CRANDIC park project. - "f- -- , '1.........':..;: "', .'....:..0 . ',,'.:';.',' ,:\i),>: , ,....,..... ''\'"'..''' "'5 l.... _u.' .' \ .1 " . i f ! '! ~ "",.-,.',i'" \ IS77 )510.. .' ','; ,;'~~,'i' r"l '. .t\\.!", ' "' . , '..'t"'. . :..,' . . :.-, ,,' .... '..', '~'. ..;". ..;"" '; ...,-,,':,. . Riverfront and Natural Areas Commission May 18,1994 Page 4 2. IMU Bridae to Iowa Avenue. Denney reported that JCCOG approved the use of Enhancement money for the project which is about $111,000. He noted that the proposal now goes to the Department of Transportation. 3. BurlinQton Street to Hiahwav 6. Denney stated this project was under design and he has scheduled a meeting with Shive Hattery to look over their preliminary work. 4. CRANDIC Park Connection. Denney stated he talked with Terry Trueblood and it looks like it will be possible to construct the trail without cutting down the tree. He noted the estimated cost was about $ 2500 for asphalt trail. UPDATE ON DEVELOPMENT ITEMS Denney stated the city has received a preliminary plat of the Kennedy's Waterfront addition which does include a 30-foot easement along the area between Sand Lake and the river for a trail. He stated the city has the final plats on Southwest Estates by Irving Weber School and one on Dubuque Road. COMMITTEE REPORTS 1. Waterwavs. There was no report from the Waterways Committee. 2. Wetlands. Hoppin noted he hasn't heard any more about the ordinance development. . Denney explained that a class from the University did a report on the development of a local wetlands ordinance. He stated he had a copy of the report but hasn't had a chance to read it. He offered to make a copy for Hoppin. 3. , , ( .' , -.. \ 4. (~ , Woodlands. Tree Preservation Ordinance. Denney reported that the ordinance had been renamed the Woodlands Preservation Ordinance and staff is revising the draft of the ordinance. He noted a large part of the discussion at Planning and Zoning has been about how this ordinance will affect small property owners. " Trails and Access, RTBC. Otto reported that the Linder of Linder Tire has expressed concern that he owns the property behind the business down to the riverfront. Otto related that Mr. Linder was willing to grant the use of the back end of his property for a trail. He noted Mr. Linder keeps a trailer at the property for tire recycling and that Mr. Linder is concerned that people might remove tires from his property and toss them into the river. He noted Mr. Linder has suggested a physical fence to separate his property from the park as well as landscaping to hide the fence. Otto noted volunteer labor could put in the landscaping. Otto stated he hasn't talked with the people at Professional Muffler yet. Pugh suggested Otto talk with Noah at Professional Muffler. I I , I i 1 I , I ~~ '1 '~ ,,1 ill',: '..~.' ~" 'J'! " ~- Wilson noted that F.I.R.S.T. gave this project high priority in their list of projects for the upcoming year. He s~ated relatives of Ned Ashton has expressed concern about how Mr. Ashton would be commemorated in the park. He stated there has been some discussion of commissioning an artist to do a sculpture to commemorate Mr. Ashton. C.'~ __ _~_.u~__ WL-' '."...','.,.'",'.,,, ,"",'" -,.'.. ........0,)...\',.... . , ""_:"'''' ' ,.. . :... A I I A \:J ,I ,~ , I I I , ..,,,,:,,,,,', -,' ... ~"-,"'. ",' .'0' ,."",,;.. ',' ,,;,,~ \; "..~' ,', "'" '. ,. ~. "~' " " ' , ' :~t{.'I'i':" '",,:' "'," ":':;~ ,\' "'",,',''''' ,':; " , ..~. , I '. , ~ , , " j " ., .,( I~ \ , It I . I I ~ , ~::.J " I" ~l , " I t. :,", . , , , ',I:,'. ,.. ':''f ,.." ..'.'..,.". .,'.."., .:,1 ' ,1' " . .' ~ __~_ ~._,.........."".......tW,,,,^"'IJ~.,,,,...,...,,..._....__,._,~ .~.~~...~. _.'___ ."...;'-.":"--;"_..Q,. Riverfront and Natural Areas Commission May 18, 1994 Page 5 Denney reported that Marie Ware presented the Coralville Parks and Recreation Commission's Iistof priorities for trails in Coralville. Denney stated he was going to have an intern help him come up with more trail routes in Iowa City. F.I.R.S.T. REPORT Wilson noted that FIRST voted to expand its board of directors from 5 members to 21 members. He noted they came up with 5 priorities for the upcoming year including news bulletins and speakers, bike and hike trials, long range planning, and two projects. DISCUSSION OF JCCOG LONG-RANGE TRANSPORTATION PLAN Wilson conducted a brain-storming session with Committee members coming up with ideas about the transportation system. After this, the members discussed each idea and consolidated them into headings. Finally, the group voted on priorities. Wilson stated he would assemble the results of the brainstorming session for the next meeting. ADJOURNMENT Pugh moved and Otto seconded to adjourn the meeting at 7:20 p.m. The motion carried unanimously, ml.,lmac5.18 IS77 . ,I '1 /: I' " I , ! I, '/" "', ", Q '.... ',' I' .:'," (.... " " , , , ' ' ., ,"" l'"''''''Il:m,r:'';'''''l''''\~W'''l''-l1I,v.ll~'~-:''''''-''.'7'._~'~.''-'''''..,'.1....'...... ' ,~,..: ,.-.:".,' ',:,: i,"'~,'!\':" ,:i';,'\:iC),\,,"i\;,\,"',"\, . . " . '." I) 5' '~'ri,; ',I: ,;>."\: ",\;.',',,<~~\"..,\:.;;::::<'<:;:{;>/:~:~'.i,':':":,',,"; ':.:. -';,' .- ::;',,~:,' "":':.~~':."~:'i",~'.,8J~;. o ""'/: ',"" , '''. '" \ ~ " ,,"I "I,"';' S.z&~1. ,\ " i ' ... . .', ' , . t '. \ i. ~ , " ',' ..,< , 'M..', ,.. . . :,", ..' C'. .. '~,' ..., .',:...',",',_ . '.,~ ,.:.,_ a,. .( .~'o~) MINUTES CHARTER REVIEW COMMISSION JUNE 8,1994 - 5:30 P.M. CITY MANAGER'S CONFERENCE ROOM Charter Review Commission: McDonald, Cain, Egli, Geasland, McCullough, Penningroth, Rhodes, Ringgenberg, Willis. City staff present: Karr, Smith. Tape recorded on Tapes CRC94-1, Side 2; CRC94-2, Side 1. CALL TO ORDER: Chairperson McDonald called the meeting to order at 5:30 p.m. All Charter Review Commission (CRCl members were present. Moved by McCullough, seconded by Cain, to approve the May 17, 1994, CRC meeting minutes. Motion passed unanimously, 9-0. CHARTER OVERVIEW: Ringgenberg distributed the handouts: Backoround on Home Rule. Citv Powers and Citv Charters; 372.9 Oroanization of Citv Government: and The Grant of Power to Your City. Ringgenberg and Cain presented an overview about Iowa City's charter. ,.'~ . r " \ . ("'.~ \ 1 \: 14-~ 'I' , . I" I I i I I i , I , i I~ Ii' II 'I ' ~ ,\," 'j Ringgenberg stated constitutional amendment was adopted in the late '60s by the legislature, then by the people, to give cities home rule. Ringgenberg stated state and city relationships had been based on the Dillon rule which said that cities could only do what the state legislature permitted. Examples were: at one time cities could not have charters and there was never any provision under state law for initiative and referendum. Ringgenberg stated that the Constitution of the State of Iowa was amended in 1968 to include the following statement: "Municipal corporations are granted home rule power and authority, not inconsistent with the laws of the general assembly, to determine their local affairs in government, except that they shall not have the power to levy any taxes unless expressly authorized by the general assembly. The rule or proposition of law that a municipal corporation possesses and can exercise only those powers granted in express words is not part of the law of this state." This was written to overcome the Dillon rule. Ringgenberg explained that the state legislature simplified and codified laws pertaining to the cities and also put in words in new statutes to make it clear that cities should be given as much power as possible under the new home rule idea and that courts should interpret the laws in a more liberal fashion as to what the cities can and cannot do. ! .! !"~.~:~,,j '~, ~ \ -:"1 r.t~.~ Ringgenberg stated that the broad grant of powers to cities was granted in the following provision (home rule act provision, enacted 1972); "A city may, except as expressly limited by the constitution, and if not inconsistent with the laws of the general assembly, exercise any power and perform any function it deems appropriate to protect and preserve the rights, privileges, and property of the city or of its residents, and to preserve and to improve the peace, safety, health, welfare, comfort and convenience of its residents." McCullough stated that it was a broad grant of power to the cities to do whatever they wanted to do as long as they weren't inconsistent with the state law or state constitution. Ringgenberg said the home rule gave cities a lot more flexibility than they used to have. Ringgenberg stated that Atty. Bill Sueppel once said that cities can do what they want to except for three things: taxation; it has to be a local matter within the city limits; and it has to be consistent with the laws of the state. Ringgenberg reviewed sections of the state law that specifically clarified the scope of the city's authority, including Section 362.8 provides that the City Code be construed liberally, Section 364.2(2) provides that specific statutory grants of power should not be used )512 -"..-."*- . . " : . .-- ,0')) "'fU . is ': 80:' , <I ~c 0 ~mk?i /. ~. . ..\ ,_., [ \ \ \ " I \: ~('''- , . 1 , I" . I : I I : ! : Ir. II'; , I II . ~.l.') ";1 )i(..'~)" '2; , H \. , 1 ~~ ,~~ \ ',' "," -" " j. \ ... . , . ~ t : 1'1 '. ' '. , , ...', " , :~. . Charter Review Commission June 8, 1994 Page 2 to limit or restrict the constitutional grant of home rule power and that any limitation on the city's powers be expressly stated in state law; Section 364.2(3) says that a statute is not inconsistent with a city action unless the two are irreconcilable; and Section 364.3(3) provides that cities may set higher or more stringent standards than those imposed by state law, unless the state law provides otherwise. Ringgenberg summarized provisions in the homo rule charter procedure (Section 372.9): the Council, itself, could propose a charter of the city; the people could petition the Council for a charter commission; if a charter is voted upon and people say no to establishing a charter, you cannot vote on that charter again for four years; and if you accept a charter, it has to be in effect for six years. Ringgenberg stated that Section 372.10 content of the charter included: a home rule charter must contain provisions for 11 a Council of an odd number of members, not less than five; 21 a Mayor, who may be one of those Council members; 3) two- year or staggered four-year terms of office for the Mayor and Council members; 4) the powers and duties of the Mayor and the Council, consistent with provisions of the City Code; and 5) a council representation plan. Ringgenberg explained that 372.11 states how to amend the charter and includes that the Council may submit a proposed amendment to vqters, the Council, by ordinance, may amend the charter or you can have a change in the charter by petition of the voters. Ringgenberg stated that a charter is a constitution for the city. Cain explained that the philosophy of the original Charter Commission was that the charter should be considered like a constitution and therefore they included a preamble in the charter. The original Charter Commission felt that everything that was said in the charter should be related to the purposes included in the preamble. Secondly, the decision was made by the original Charter Commission to be as brief and understandable as possible. Cain explained that there are many references to a particular power or provision and the charter said "as stated in or as provided for in state law." The intent was that the state law would change and that the charter should be an outline or structure that would not have to be amended constantly because it was too specific. Cain said that decisions by the original Charter Commission were almost never unanimous and everything was voted on for the original charter. Cain cautioned CRC members that after working on the charter, they will become very sensitive to what the state does yearly to erode home rule. Recent examples of this is the ban on handguns can only be done at the state level and the pesticide legislation. Penningroth asked how it was decided what to include in the charter. Cain said everything had to be related to the form of government and the powers and duties of the Council. Cain explained that the original Charter Commission read extensively forms of government and philosophies. Ringgenberg said that one of the reasons for the original Charter Commission was the concern of representation under the existing state law and quite a lot of time was spent on what the role of the Mayor should be. REVIEW EXISTING CHARTER: Willis suggested that the CRC establish an agenda, things the CRC should discuss, and then discuss those issues. Cain asked if any CRC members have questions about the charter. Geasland asked if there are things in the charter that need to be corrected because of state . - IS?~ . ITlf ~.. 0-)"," .,." (-~-_. ,.. I: <, 1 I [ l. .! .1 I --. "\ C. " .J ~d. "".;,'r , ' "" i~';' , ", , , .....-:-........ " .\ r<\ \', ,g~. V;.-;-'\ ;, I \ ),; , I,' i }':' . \,' " I :(/;.'. 0 \~" .' \"1 -' , "r' . '>1," . '.'~, ',' .' ' , '...',. , . '~.., ,.. . . . ,'. ..",,..;,::,_,.~_i _"."". ".~~..'.. .~",'._',...,c.",._. _. ., ., ~.,....._-,..._,,,~., .._,,~..,.. -,~ ,-- Charter Review Commission June 8, 1994 Page 3 actions, Karr replied that input from City staff has not been received; correspondence was received and distributed in CRC packets regarding term limitations; and that there are always questions about initiative and referendum. McDonald said initiative and referendum will probably be addressed at the next session of the legislature. Karr said Kent Sovern, League of Iowa Municipalities, informed City staff that the legislature was in the process of considering the question of initiative and referendum, ran out of time in last year's legislative session, and will take it up again this year. Willis requested information about the history of the use of initiative and referendum in Iowa City under charter. Karr stated that she can provide the information about initiative and referendum and its current status in the state legislature. Rhodes asked what is the rationale and concern that the legislature has regarding initiative and referendum. Karr explained the challenge came from the City of Clinton that the state law was silent on directing the Commissioner of Elections to place on the ballot questions that came through the initiative and referendum process and because of the silence on the direction to the Commissioner of Elections, the Commissioner raised a concern. It then surfaced at the State Commissioner of Elections which then went to lobbyists to challenge the entire issue. In response to Cain, Ringgenberg said that Iowa City, Clinton and Oskaloosa have initiative and referendum. Cain explained that the original Charter Commission viewed the initiative and referendum as a safety valve, a method of last resort and the initiative and referendum process was made difficult so that it would not be abused. McDonald recommended that the CRC review initiative and referendum even though it will continue to be addressed on the state level. I , Ringgenberg said the CRC members should ask if the charter is working and if certain provisions are not working, what can be changed. In response to McDonald, Karr answered that the definitions of qualified voter versus eligible voters are established by state law but the charter can address the use of eligible and qualified voter with initiative and referendum petitions. Karr stated that you have to be a registered voter to sign the initiative and referendum petitions and the voter registration is used to verify signatures. Ringgenberg stated that it is crucial for CRC members to understand the charter, Geasland asked how the growing population in Iowa City is distributed in the Council districts. Karr explained that by law, population growth is looked at after each census and adjust- ed/redistributed to keep it balanced within the Council districts. Karr noted those boundaries are also detailed in Chapter 10 of the Iowa City Code, Geasland stated Council districts is an issue that should be discussed by CRC. Karr stated she will provide precinct maps outlining Council districts to CRC members. Cain said CRC can look at the number of Council persons and their distribution between at large and districts. Geasland recommended that language in Section 2.06. Mayor. B. should be changed from "spokesman" to "spokesperson," McCullough asked why campaign finance disclosure laws were included in the charter. Cain said it was a very important issue, original Charter Commission members felt Iowa City should be more stringent than state law, and there was a strong feeling that there should not be undue influence during elections by anyone, McCullough said that it doesn't work well because of the discrepancies and inconsistencies between the local and state requirements. The Charter Commission agreed that it should be discussed as a future agenda item. Karr said she will provide CRC with a copy of the ordinance. Rhodes suggested that the CRC receive copies of the state campaign finance disclosure revisions as well. ~ -- - - : .d -,.,..""K.',h'\,,:.',.., ,"0',.,").,,'..... .. '.' ", ':;"/ . .., /578 "r 8 i f 5 U'[{, . '" " ,,,,,,.1,"> - '-'.," .,'" '.,,; 1\ ",~r.~l4' ' ~' "" ! , .; , , ", , .-,.~_...,. J (~.~ ' ,\ \\ " '..~_..;;'..... ~j({ ::':t' ~:'~ , ,," l ''-'''',1 .............;; r' :. 0 'f. ' " " ".'," .' ;..'~t: \i:' " .'.':", .. " ... .' .'~, .". , , '~.,. ,. ,.. . . ,...._~.-,_.IJ..t; _"~~"_""'_'" ~.. ..",,'...' _',;~~.,.,. '.'..c,~".~:..,._ .__,~.".,..c.-;"';"..';".'",.".>,..",,'~.~.~._ ' ,~_~_~~_,...".',,,,, ,,'......~,L'... ,._,,"'" ,', ,~~..". _ ,._'_~__.~'._ Charter Review Commission June 8, 1994 Page 4 Penningroth referred to Section 2.11. B. and asked if Council can submit a bond issue. McDonald said certain types of bond issues have to go to the voters and others Council can make decisions on. In response to Penningroth, Karr stated there are different requirements for different bonds. Willis suggested adding the following issues to the agenda for future discussion: duration of term of office; electing versus nominating from representative districts; Council compensation; Mayor selection; Section 2.10 filling vacancies; and mechanism of elections. Karr stated she will review information on file as it relates to filling vacancies and provide information. . Penningroth stated that the charter should include a provision that addresses non-discrimina- tion as it relates to appointments and employees. Rhodes suggested it should be a principle in the preamble. In response to Cain, CRC members said the issue of recall should be discussed. McCullough asked CRC to discuss how the city primary operates. Karr stated she will research state requirements. Geasland raised concerns about the terms "manage" and "supervise," in Section 4.04. Duties of city manager A.(5) and 4.04. A. (6). Geasland asked if these provisions would prevent the City from having a position of a facilities manager. Karr stated the City Manager could be asked to provide information and there is a City policy that the City Manager is authorized to expend funds to a certain amount. Karr stated it is her understanding that Section 4.04.A.(6) would not preclude a position of facility planner. Ringgenberg stated there is a similar provision in state law that CRe could compare the charter with. Karr will provide copies of the state law. . :,.1 CRC discussed setting agenda and scheduling for public and staff input. Willis stated that public input should be received on the front end. Cain suggested public input be scheduled in September and to allow for staff input sometime during the summer. In response to Cain, Karr stated she could prepare a staff memo requesting input on the charter. Karr said that City staff is available for meetings upon CRC request. Cain cautioned CRC members to be careful about the perception of City staff influence on issues. . .1 McCullough asked CRC members if they wanted to consider a new and different alternative form of government. McDonald stated that he was not interested in changing the current form of government. Moved by Willis, seconded by Rhodes, to continue the charter review discussions based on retaining the Council/Manager form of government. Motion passed unanimously, 9-0. Karr stated the next CRC meeting is scheduled for June 22, 1994, 5:30 p.m. McDonald said future meetings are tentatively scheduled for the second and fourth Wednesdays of each month and 'July meetings would be the 13th and 27th. '. Meeting adjourned 7: 1 0 p.m. clork\crc6.B,min _ ,.r L '?l- -'...,. .,-,':. 0" ;.~.:~::t'::"":":~',~';;" ~- ~- . - ~',."", .:-' '.' IS7~ .'n";:''''':?5''~: I'd", . " .- .'.,,,. ,',""', I" ' ~ ' ,.- .i~m ~\) .f)\f; , .( 1-',\ \. \ ~~ I I" I I I : . I I I , I , ~. i 1"'- , , ; i . , ~\d '1 '~;~c, ~... ,,\ Ff, L' o' 'Ie'" 0 " \" j .,~t \ I ,\" -' , '-. . City of Iowa City MEMORANDUM Date: June 14, 1994 To: From: Re: Charter eview Commission Meeting, June 8, 1994 - 5:30 p.m. in t Manager' Conference Room , John McDonald presiding. harter Review Commission: McDonald, Cain, Egli Geasland, McCullough, Penningroth, Rho s, Ringgenberg, Willis. City staff present: recorded on Tapes CRC94.1, Si 2; CRC94-2, Side 1. CALL TO ORDER: Chairperson McDonald called the meeting t order at 5:30 p.m. All Charter eview Commission (CRC) members were present. Moved by Mc ullough, seconded by Ca' ,to approve the May 17, 1994, CRC meeting minutes. Motion passe unanimously, 9-0. CHARTER OVERVIEW: Ringgenberg distributed the handouts: Back round 0 Home Rule Cit Powers and Ci Charters; 372.9 Orqanization of City Government; and'\ he rant of Power to Your Ci . Ringgenberg and Cain presented an overview about Iowa C s charter. Ringgenberg stated, constitutional amendment was ado~ted' t~ te '60s by the legislature, then by the people, to give cities home rule. Ringgenberg stat state a d city relationships had been based on the Dillon rule which said that cities could onl do what th state legislature permitted. . Examples were: at one time cities could not have c~ rters and ther was never any provision under state law for initiative and referendum. Rin genberg stated tha the Constitution of the State of Iowa was amended in 1968 to include th ollowing statement: ' unicipal corporations are granted home rule power and authority, ot inconsistent with the aws of the general assembly, to determine their local affairs in gov rnment, except that they shal at have the power to levy any taxes unless expressly authorize by the general assembly. The ule or proposition of law that a municipal corporation posse ses and can exercise only those p wers granted in express words is not part of the law of t s state." This was written to overcome the Dillon rule. Ringgenberg explained that the state egislature simplified and codified laws pe aining to the cities and also put in words in new atules to make it clear that cities should be gi en as much power as possible under the new ome rule idea and that courts should interpret t laws in a more liberal fashion as to what e cities can and cannot do. Ringgenberg stated thatth road grant of powers to cities was granted in the following p qvision (home rule act provisio , enacted 1972); "A city may, except as expressly limited by' the constitu.tion, and if not i onsistent with the laws of the general assembly, exercise any power nd perform: any functio it deems appropriate to protect and preserve the rights, privileges, a d property of the ci or of its residents, and to preserve and to improve the peace, safety, healt welfare, comfort nd convenience of its residents." McCullough stated that it was a broad gra of power to th cities to do whatever they wanted to do as long as they weren't inconsistent with ~... 4. - - . 1l1""V 'J' " . ,'., , .' :,~: " 0, ,.. . ...,....- IS7~ I i:; , ' I) : .! .'.\ It]' , "'...,,,., .~~ [' I~ . I I ~ ~,; I.~ I fC 0 . ' .< f"1 -' . '~?, " \. . " .~, , . '~... . :.' . 2 the state law or state constitution. Ringgenberg said the home rule gave cities a lot more flexibility than they used to have. Ringgenberg stated that Atty. Bill Sueppel once said that cities can do what they want to except for three things: taxation; it has to be a local mailer within the city limits; and it has to be consistent with the laws of the state. Ringgenberg reviewed sections of the state law that specifically clarified the scope of the city's authority, including Section 362.8 provides that t. e City Code be construed liberally, Section 364.2(2) provides that specific statutory grants of power hould not be used to limit or restrict the constitutional grant of home rule power and that any limit tion on the city's powers be expressly stated in state law; Section 36 (2(3) says that a statute is no inconsistent with a city action unless the two are irreconcilable; . nd Section 364.3(3) provides th t cities may set higher or more stringent standards than thos imposed by state law, unless the St te law provides otherwise. Ringgenberg summarize rovisions in the home rule charter procedure (S ction 372.9): the Council, itself, could propo a charter of the city; the people could petiti the Council for a charter commission; if a chart r is voted upon and people say no to esta ishing a charter, you cannot vote on that charter agai for four years; and if you accept a cha er, it has to be in effect for six years. Ringgenberg state hat Section 372.10 content of the arter included: a home rule charter must contain provisions r 1) a Council of an odd numb of members, not less than five; 2) a Mayor, who may be one of t ~se Council members; 3) tw -year or staggered four-year terms of office for the Mayor and counCi~embers; 4) the powe and duties of the Mayor and the Council, consistent with provisions 0 he City Code; and a council representation plan. Ringgenberg explained that 372.11 states h ~o amend the carter and includes that the Council may submit a proposed amendment to voters, he Council, ordinance, may amend the charter or you can have a change in the charter by pe '~n of th voters. Ringgenberg stated that a charter is a constitutio~ r e city. Cain explained that the philosophy of the original C rte Commission was that the charter should be considered like a constitution and therefore ey inc ded a preamble in the charter. The original Charter Commission felt that every thin that was s id in the charter should be related to the purposes included in the preamble. Seco ~Iy, the decisi was made by the original Charter Commission to be as brief and understand Ie as possible. in explained that there are many references to a particular power or provisi and the charter sai "as stated in or as provided for in state law." The intent was that the st e law would change an that the charter should be an outline or structure that would not ha to be amended constantly ecause it was too specific. Cain said that decisions by the origi al Charter Commission were al ost never unanimous and everything was voted on for the o' inal charter. Cain cautioned CRC member hat after working on the charter, they will come very sensitive to what the state does ye y to erode home rule. Recent examples 0 this is the ban on handguns can only be d~ at the state level and the pesticide legislation. Penningroth asked h tit was decided what to include in the charter. Cain said very thing had to be related to the rm of government and the powers and duties of the Council. C 'n explained that the original arter Commission read extensively forms of government and pH osophies. Ringgenberg Id that one of the reasons for the original Charter Commission was the concern of represent? Ion under the existing state law and quite a lot of time was spent on what the role of the MaYp'r should be. ,.. . ... A ~ I ,~ . IS7 'i ')5' [0,. - : 0....).,. .~ ~ ~~' ,.,.', " \"'l " ..~t.'\l' , .. '" , .~. .\ '-,.,. , I.. . 3 REVIEW EXISTING CHARTER: Willis suggested that the CRC establish an agenda, things the CRC should discuss, and then discuss those ~~s. Cain asked if any CRC members have questions about the charter. Geasland asked if fh re are things in the charter that need to be corrected because of state actions. Karr replied at input from City staft has not been received; correspondence as received and distributed 'n CRC packets regarding term limitations; and that there are a ays questions about initiative a d referendum. McDonald said initiative and referendum will pr. bably be addressed at the next s ssion of the legislature. Karr said Kent Sovern, League of Iowa Municipalities, informed City taft that the legislature was in the process of consi ering the question of initiative and refere dum, ran out of time in last year's legislative sess' n, and will take it up again this year. Willis equested information about the history of the u e of initiative and referendum in Iowa City und charter. Karr stated that she can provide e information about initiative' and referendum and I current status in the state legislature. Rh des asked what is the rationale and concern that the egislature has regarding initiative and eferendum. Karr explained the challenge came from the City of Clinton that the state law w silent on directing the Commissioner of Elections to place n the ballot questions that cam through the initiative and referendum process and because of he silence on the direction the Commissioner of Elections, the Commissioner raised a cone n. It then surfaced at th State Commissioner of Elections which then went to iobbyists to c allenge the entire iss e. In response to Cain, Ringgenberg said that Iowa City, Clinton and skaloosa have t'nil' tive and referendum. Cain explained that the original Charter Commission wed the initial' e and referendum as a safety valve, a method of last resort and the initiative and ferendum p ocess was made difficult so that it would not be abused. McDonald recommended tli t the C C review initiative and referendum even though it will continue to be addressed on the s te vel. Ringgenberg said the CRC members should ask if the rter is working and if certain provisions are not working, what can be changed. I: ' r ..\ '-', ( ,! \ , .\ \. ~ ; r . I~ In response to McDonald, Karr answered that e definition of qualified voter versus eligible voters are established by state law but the c rter can add res the use of eligible and qualified voter with initiative and referendum petitio . Karr stated that y have to be a registered voter to sign the initiative and referendum titions and the voter gistration is used to verify signatures. Ringgenberg stated that i s crucial for CRC members 0 understand the charter. Geasland asked how the growin opulation in Iowa City is distribute in the Council districts. Karr explained that by law, p ulation growth is looked at after ea h census and adjust- ed/redistributed to keep it bal ced within the Council districts. Karr note those boundaries are also detailed in Chapter 10 f the Iowa City Code. Geasland stated Counc districts is an issue that should be discusse y CRC. Karr stated she will provide precinct ma outlining Council districts to CRC mem rs. Cain said CRC can look at the number of Council ersons and their distribution betwee t large and districts. i I , I . I i i k~ 'I' " II '~'l'd \..... 1 .', Geasland reco mended that language in Section 2.06. Mayor. B. should be c anged from "spokesman" 0 "spokesperson." :is; . :~"i :':~ i ;~:i:,l'~t Hilt,. L_- McCulloy h asked why campaign finance disclosure laws were included in the charter. in said it was a very important issue, original Charter Commission members felt Iowa City sh Id be more stringent than state law, and there was a strong feeling that there should not be ndue Influence during elections by anyone. McCullough said that it doesn't work well because of the discrepancies and inconsistencies between the local and state requirements. The Charter 'G~"" __ ''n_'_H' l...........'..'..,,,. "I:." . .",', : ,,,",', ' , ..,' .': . '.,' , _ L _..~, ..doll I. 0 , , -~~ ,.. . "", ..,...~....,-_. . I , i ,1' 1'57~ .. :'1;5',l6~ ",...,,,,....',';,. .'., ,'. '0.."":::"\'." r;," , J.~mr.m ", ~~ , , (' \ ..~ y.';'1 I' , , i I : I i I l ~ j ~*/ :~:; l(.jr, ~';)1 ,,, [ ,f[ , 0 '/1 .' .:', .,".\f' ',"..--,.'.\1/, , " ",,'."- ,:,.' .' ~ . .' , , -.~ >. ", .. ',., . ..~,~. "," ", ~", .,''-'- .,.--,",'- ,-.. -'..",~.': . 'n'....."..,,~~, ___.__ _ ' '. /578 . -"......~'''''.;''''''1.~.5. ". ','''0'''''''' A; > ,U ,), ',',",' .":..,;3:',.".1":":':" _J_ _-,,;-_":dJ~~'~~"""""'''''''_~''~'M _. L 4 Commission agreed that it should be discussed as a future agenda item. Karr said she will provide CRC with a copy of the ordinance. Rhodes suggested that the CRC receive copies of the state campaign finance disclosure revisions as well. Penningroth referred to Section 2.11. B. and asked if Council can submit a bond issue. McDonald said ce~ain types of bond issues have to go to the voters and others Council can make decisions on. 'i response to Penningroth, Karr stated there are different require nts for different bonds. Willis uggested adding the following issues to the agenda for future di cussion: duration of term of off e; electing versus nominating from representative district ; Council compensation; Mayor sel tion; Section 2.10 filling vacancies; and mechanism of ele tions. Karr stated she will review infor ation on file as it relates to filling vacancies and provid information. \ Penningroth stated that the cHarter should include a provision that addresses n n-discrimination as it relates to appointments a~d employees. Rhodes suggested it should b a principle in the preamble. \ In response to Cain, CRC members ,said the issue of recall should be Iscussed. , , McCullough asked CRC to discuss howJhe city primary operates. arr stated she will research state requirements. \ Geasland raised concerns about the terms~:manage" and" pervise," in Section 4.04. Duties of city manager A.(5) and 4.04. A. (6). Geasla~d asked if t se provisions would prevent the City from having a position of a facilities manager. \~arr stat a the City Manager could be asked to provide information and there is a City policy thaNhe C' Manager is authorized to expend funds to a certain amount. Karr stated it is her und~( anding that Section 4.04.A.(6) would not preclude a position of facility planner. Ringgenber stated there is a similar provision in state law that CRC could compare the charter with. Karr ill provide copies of the state law. \ CRC discussed setting agenda and schedul' g for pUbli~and staff input. Willis stated that public input should be received on the front d. Cain suggested public input be scheduled in September and to allow for staff input metime during the \summer. In response to Cain, Karr stated she could prepare a staff me requesting input on th~ charter. Karr said that City staff is available for meetings upon CR request. Cain cautioned C C members to be careful about the perception of City staff influe ce on issues. McCullough asked CRC me ers if they wanted to consider a new d different alternative forrn of government. McDonal stated that he was not interested in ch ging the current form of government. Moved by IlIis, seconded by Rhodes, to continue the c rter review discussions based on retaining the ouncil/Manager form of government. Motion pa sed unanimously, 9-0. Karr stated the nex CRC meeting is scheduled for June 22, 1994, 5:30 m. McDonald said future meetings ar tentatively scheduled for the second and fourth Wednesd s of each month and July meetin would be the 13th and 27th. Meeting adjourned 7:10 p.m. / clerk\ctc6.B.mln . __I', .~"-'.. . '.- ,," ~. .......,...,.......<>, ...,........~j.~,;.....;...., \ . .,.. . \ I ,', " G . ' " ',I,! '" . " .' r;'. r~ia' -. '0 l0J f) ;: .,~ (-.\ \ \ ~ , " H . I I 'i I r.: I". I: ~ JI "/1" I~" ., 'I' l.;~.a. ;'}'''V~ I~!~., L__ IS7' "')'5' lei ',.'j -' . ,,:t ;.,~'f. ~ ,~. , ". :~ ~, _,. ,....'..,. "c..'"'...., 'O'."'.'h'.""D'..,_",_.. MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION MAY 10,1994.5:30 P.M. LOBBY CONFERENCE ROOM - CIVIC CENTER &~~@@Wl8W MEMBERS PRESENT: Kevin Hanick, Betty Kelly, Sue Licht, Doug Russell, Jay Semel, Ginalie Swaim MEMBERS ABSENT: STAFF PRESENT: Kay Irelan Miklo, Haring CALL TO ORDER: Russell called the meeting to order at 5:32 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CONSIDERATION OF THE MINUTES OF THE APRIL 12.1994 MEETINGS. Hanick moved to approve the Minutes of the April 12, 1994, meeting of the Historical Preservation Commission. Swaim seconded. The motion carried on a vote of 4.0, with Kelly and Licht not present. DISCUSSION OF BROWN STREET HISTORIC DISTRICT NATIONAL REGISTER NOMINATION: Russell noted the third vote for the zoning change of this district will be tonight at the City Council meeting, and that approval of the district carried 7-0 on the first two readings. Russell noted that the State National Register Nomination Review Committee will be in town on Thursday and Friday, May 12 and 13, 1994. The Committee will review the Brown Street Historic District at their meeting. Notice has been given to all property owners of the district of the ensuing meeting, as well as an agenda of the events. Russell said he is confident the nomination papers are ade- quate, but the Historic Preservation Commission may want to have some members on hand to answer any question the committee may have. Russell asked Miklo, that should the committee send a favorable recommendation on to the Department of the Interior, when can the City expect to know the outcome. Miklo said, in terms of individual houses within Iowa City, usually an answer is forthcoming within sixty days. Miklo said the local district will be effective as soon as it is published in the newspaper. Russell said, in terms of districts then, the commission will be looking forward for the College Hill survey information to arrive this summer, and in autumn will be looking for up to three additional districts in this area. DISCUSSION OF PRESERVATION WEEK ACTIVITIES: Swaim noted that all the commission members should have received their invitations for the Preservation Awards Ceremony, sometime last week. Swaim noted there was a story in the Iowa City Press.Citizen last week regarding the impending ceremony; Hanick added there was another notice in tonight's Press-Citizen. Swaim said that she and Miklo had telephoned owners of the properties last weel< to gather up 'before' photos, and that it was really gratifying to share in the I C"~o:--:~'-~~ ' .- ~' =-- -,... - .- 0 ..... .... 'l. -. ~.....~.. . \ ~~ """-,"'" ,.. . .:,,_'... _....,_.h. , , 1 . .,...,.".,.. -'.-,. ....,' -"llr.~ I,". ' .' ,~""..... ("~.'-. " 0 i ,",.,",'..,'~,,,..._,-'.,..._.... I I I ; , I I Is? 1 'r"""" ') t.., ,~, ",) .' ., ,1"' j; .' -' , , ':,~t: '\'r.- . ','t, ,~. ". . "." \ ". . .,~ ,,,..:~"_':. , ,_,,,,~'K..,'_':""";".." ,'"",,'-". HISTORIC PRESERVATION COMMISSION MAY 10, 1994 PAGE 2 excitement of these individuals. Swaim noted that they had discovered one individual had painted their house in 1990, therefore they had to be removed from the list, but that they were pleased to have been recognized. Russell said he had sent information packets to the Cedar Rapids Gazette and the Iowa City Press-Citizen, and there was enough information in these packets for a story. Russell has also been in touch with: the Court House maintenance staff; Bill Green The and Roger Gwinnup, and all is proceeding as planned. Kelly said she would present the painting awards at the ceremony. Miklo noted he would have someone present to run the slide projector during the painting awards. Russell said that at the program he will present a review of preservation activities over the last year and he had several items to go over. Russell said on the positive side, there has been the downzoning of Church Street, between Dubuque Street and Dodge Street; the Brown Street Historic District; the College Green/Hill Survey; a grant for the Conservatio'n District Ordinance; some discussion of a Landmark Ordinance; downtown renovations in progress, the Press-Citizen building in particular; additional National Register designations; the Drews house, Mary Beth Slonneger's project on Lucas Street; the Muscatine Avenue, Moffit Cottage District; the Shambaugh house on North Clinton Street. Also the Johnson County Commission is having a second awards program; the County Historical Society is prospering and giving some thought to a County museum; and the creation of the Johnson County Sesquicentennial Commission for observance of the State Sesquicentennial in 1996. On the down side, Russell mentioned Bluffwood; the house on Dubuque Street that got moved to East Davenport Street; and perhaps the ADS building, although this was not recognized as a preservation issue. Russell said he will go with these unless anyone can think of anything to add between now and the ceremony. Swaim said she would send out thank you notes. The commission noted these should go to the jurors; the County (one to the Board of Supervisors, and one to Pat Langenberg); co-sponsors; the caterer; and Iowa State Bank. Miklo said one of the issues that has come up in the past, and which was implemented last year, was the citing of the craftsmen, or contractor(s), who did the actual work. Miklo said there have been some projects that were completed entirely by the homeowner, themselves, and others that were completed solely by contractors, and there is question as to whether to recognize the craftsmen this year. Miklo said there are occasions where there are five or more contractors working on different aspects of the same project, and if the commission wishes to recognize the craftsmen, there may be some logistical problems associated with this, with each coming up to receive a certificate. Russell, and others, said, although there are not alot of entrants this year and the time could be filled with recognition of the contractors as well, it has been tradition to recognize only the homeowner. CONSIDERATION OF A CERTIFICATE OF APPROPRIATENESS. 1041 WOODLAWN AVENUE: Russell noted that at the April 12, 1994, meeting the commission was presented with preliminary plans, the contractor asked for additional time to amend the plan, and that the commission deferred the item at that time. Russell noted the amended plans in the member packets for discussion tonight. Rick Thompson said the essential changes included going to a single, double-hung window, from the transient design that was previously chosen. Thompson said the window selected to be used -"'~~" ,--~--_. ~lt II , .' ..0, ..,.1-:;"""'::' ,....-..... ,.. . Itr ,...',..,.,.,. " ., ..;. \"j "' , . . "~ . ., \~ i:. ", .. ,~. ;.1!'~ ",,' ~ '-. ,.. . . ,.,,' '.. .. ..~. ._,.:~ , .:, ,'.~,' '..... ....,...,..A... HISTORIC PRESERVATION COMMISSION MAY 10, 1994 PAGE 3 is an Anderson Window Company, four-pane, clad window. Thompson said, although a clad window has been selected, the clad is very minimal and everything surrounding this is wood; the window selected is also a thermal pane window and is maintenance free. Thompson said the plans also include a wood panel door, replacing a wood-clad door that is presently on the structure. The plans also still include removing the present structure from the rear of the house, and a six foot extension to the present foundation on which the new addition will sit. Thompson said plans for a deck are no longer a consideration, as the homeowner intends to consult with a landscaper in regards to possible paving or textured brick to be put down. In the mean time, Thompson will put in a temporary step out the back door, as this area may be subject to the landscaping. The exterior wall material will be number one, cedar shingles, and this will match the existing structure, although he noted the Cedar shingles were not original in structure. Thompson said the window that is on the east side elevation will be removed as it provides no functional value. Russell asked Miklo whether he feels the plan, as amended, would now meet the Secretary of Interior Standards. Miklo said the plans appear to comply with the Secretary of Interior Stan- dards. Miklo said as this is a modern addition and that there should be an attempt to make it look like an addition, and not try to match the original structure exactly. Russell said this is a good example of where a little delay was a benefit to the plan. Thompson, and others, seconded this comment. Semel moved to grant a Certificate of Appropriateness for 1041 Woodlawn Avenue, based r on the plans submitted for review at the May 10, 1994, meeting of the Historic Preservation " Commission. Kelly seconded. The motion carried on a vote of 6-0. .. ' ( ..,\ -', ( \ \1 ~ .:::~ r'~} "'\ " SECTION 106AND URBAN REVITALIZATION PLAN COMPLIANCE REVIEW: PRESS-CITIZEN BUILDING. Miklo said, although the Commission had reached a consensus on this item previously, the selected window design was sent to Judy McClure at the State Historical Society for review. McClure had concerns about the mill finish and frame width of the proposed window design and asked Bob Burns to explore alternatives. McClure proposed a steel frame window because the profile of the window could be more narrow, less visible and would have less of a negative effect on the original design. .' i I I Miklo noted that it has also been pointed out to him that the area in which the building is located, is an Urban Revitalization District, which means that there is the possibility of a tax abatement, and that this is a municipal action. As part of this action, the City Council has given the Historic Preservation Commission the responsibility of approving the design of alterations for any building eligible for the National Register. Miklo said, therefore the Commission has some authority above and beyond the Section 106 review process, which as the Commissioners know is a consultation with the State Historical Society and the National Advisory Council. In addition to this, the Commission has local authority to approve design of the windows in order for this project to receive tax abatement. : I i i i I ~;. ~ ';;, . Burns introduced an associate from his office, Tim Sleege, who has been working on the project. Burns noted the letter he had sent the Commission members. Swaim asked what sight line means. Burns replied that the sight line is the height or width of the frame that is visible protrud- '*, . /1 :~I '"~I ~'~ji l;:tfl,' ~,,~ ,~~ q. -~ IS77 ;(_'-;~~'r."'~~------'~' __",'M'_- ~ " --, ,'0",).";". ,.... .-'" . ",:', .....1"'...., t'~ ,id', '.",.1' , J~7~ T' /5 i- r.~r~' \' i "l' ".'1' '1, .~, -' . , ,'..... . HISTORIC PRESERVATION COMMISSION MAY 10, 1994 . PAGE 4 ing from the face of the building. Burns noted that McClure had thought that a 4 inch sight line is too wide, and Burns said that this amount was chosen in order to make all aspects of the window uniform. Burns discussed various aspects of a Wausau Window Company window, and a Kawneer Window Company window, that have been researched fairly thoroughly by his staff. Burns noted a recent architectural journal had noted that the Kawneer window has a very narrow sight line; Burns said he had made contact with the Kawneer Engineering Department, and the plans that evolved from this discussion are in the packets. Burns said this window has basically the same as the Wausau, as the sight line was only reduced to 3% inches. Burns noted a problem with the Kawneer window is that it has an insect screen on the outside of the window as it has an in-swinging casement, and the screen would always be visible and the in-swing may come in contact with furniture inside. Burns said both the Wausau window and the Kawneer window are maintenance free as they are both aluminum. Burns said McClure had specifically suggested a steel framed window, as a steel frame may be necessary due to the exceptional height, and the weight that would be put on the frames. Burns said he has been in contact. with the Hope Window Company, a long time manufacturer of steel framed windows. Burns found out the Hope window does have a more narrow jam detail, but the sight line would still be 4 inches at the head and the sill, despite requesting the narrowest sight line available. Burns said the Hope window generally has a very narrow sight line, but when they need to build up the header and the sill, as in this situation, in order to accommodate the amount of stress that would be put on the item, a 4 inch sight line was necessary. .\ ('"'\ \1 ~ ,~ r'.(-'~ , II I" Burns said other factors to keep in mind, are that the steel would need to be painted, there is no thermal break with steel and it would conduct the exterior temperature through the metal to the inside, and that this may cause problems with interior condensation. Burns noted some other types of windows provide a thermal break or buffer, inside of the frame to prevent this. Burns asked that the Commission support his proposal to install the Wausau window for these reasons. Miklo said McClure, the preservation architect at the State Historical Society, who reviews renovation projects for federal compliance, was not satisfied with the Wausau window design and suggested Burns look at some other designs. In terms of appearance, Miklo would agree with McClure, that the Wausau window, with its fairly wide aluminum frame, would lead to quite a . dramatic change in character of the Press.Citizen building, and Miklo does not feel this would be a beneficial change. ; , ;' I Miklo asked if Burns had considered any other window manufacturers. Sleege said the reason the previous three manufacturers were chosen and focused on so far is because of their reputa- tion within the industry and the have a knowledgeable support staff on hand that can provide assistance with design. However, a fourth window has been looked into, which is a Hayfield Company window. This window is aluminum, it provides a thermal break, is an out-swinging casement, and the sight line profile is 2l1.l inches. Licht asked what type of lintel would be used at the head. Burns said there would be an angled aluminum, channeled lintel, and that the aluminum is only visible from the inside. The Commission noted that the 2l1.l inch profile is a considerable improvement over the previous options. Burns said as far as the reputation of the Hayfield window, the jury is still out, and is not sure if the company realizes the size of the windows and weight needed to support, but Burns said they are still looking into this. As far as colors available, Burns said the Hayfield window has a restriction of three colors, white, dark bronze, and a dark sand. Burns also noted the Hayfield window is painted aluminum, and not an anodized aluminum. Burns provided a sample of the sand color finish. I ~~ I I' , Il ) ~ , 'I."'.'.'." :;,' , l1r ~l . ~ ~;r. --^ '-_'..0...)' ,IF"- 0 - '----~-- --, - r-- -v ,.. . ..'....- : ,1 ~tJ'. ;wJfJi ,\ , . i"l ~ , ,,\" .1\,\!" ". , ',' ',', , , -. ,.. . . . :.' , .' n,'''' ..,.,0 ,~,'>: "C. h'" .. ,~,...' . '.,.._, ,,'.' '," .' .,.., ".." ->.~'-- - "i HISTORIC PRESERVATION COMMISSION MAY 10, 1994 PAGE 5 Russell said in viewing the building, he sees columns of light brick and darker glass, and he believes the windows to be put in should match the dark of the glass rather than the mill finish aluminum. He does not at all like the bright aluminum finish of the Wausau window as this would be highly visible. Russell said the sand sample provided very closely resembles the mortar between the glass blocks and would probably match w~lI. Russell adjourned the meeting so that the Commission could visit the Press-Citizen building. After a brief site visit the Commission reconvened. Miklo noted one of the subjects discussed at the last meeting had to do with the vertical emphasis of the building and whether the proposed square windows keep with this emphasis. Miklo asked whether it would be possible to come up with a more vertical shaped window in order to empha. size the vertical nature of the building, rather than the fairly squat, square window selected. The Commission discussed a possible 6 foot high window, as opposed to a 5 foot window. Sleege noted there may be ceiling height restrictions that may limit what can be done to increase the height, but he is not sure right now and would need to look into this. The Commission noted they would only request a more elongated window for the front, that the sides and back do not need to be altered. Burns stated he does not see a vertical design in the building and prefers the square shaped window, and did not know whether it would be structurally possible to remove brick from above the windows to elongate them. He said he would prefer retaining as much of the glass block as possible. ! Burns requested immediate consideration of the subject, if not even a vote tonight, as they are ready for construction and a decision on the windows is crucial. Russell stated that it appeared that the Hayfield windows were the best of the four alternative designs submitted to the Commis- sion. He said that the 2% inch site line was better than the 4 inch site line of the alternates, and that the sand color finish of the metal was better than the mill finish aluminum of the other designs. Kelley noted that the sand color was similar to the mortar of the glass block and that the new windows could be tinted to match the existing glass block. Burns said that he would investigate tinting the windows to match the tint of the glass block. Licht noted that with these changes the vertical emphasis of the window was less important and that, in her opinion, the square windows would be acceptable. Russell moved that in terms of the Section 106 review process, the Commission finds that the proposed modification of the plans for the renovation of the Press.Cltlzen building to Include the Insertion of Hayfield aluminum frame windows with a sand color finish, and a tint to match the existing glass block as closely as possible, as illustrated on the plans submitted by Robert Burns, Is an acceptable means of minimizing the adverse effect that this proposed project will have on the Press.Cltlzen building. Hanick seconded. The motion carried on a vote of 6-0. o , ,1' 'J, I i I I i I ~ Russell moved to find that the renovation plans for the Press.Cltizen building with the same conditions as noted above, are In compliance with the Urban Revitalization Plan. Seconded by Hanick. The motion carried on a vote of 6-0. DISCUSSION OF HISTORIC RESOURCE DEVELOPMENT PROGRAM (HRDPl GRANT APPLICATION: ',' Kelly noted she has been very busy preparing the HRDP grant application. Semel was not very confident about receiving enough funds for a large survey, and asked whether the surveys should \ \1' '. :~.'\ ;,L~ ~i, ;,... ("-. - .---'- .. TV -, :. 0 '" ---,----- -. '. ~:).......'..,u " .0 ." " '" . ", "...." ".-'1. , Is?, . 'H"'" 'I'" ~J S ' 1d ~~:D:(r?.. . I 'i~.: . " ". " ';', '. I '..,. ~, <" " ' '. ,.' " ' '." '.,' :''-'.'' '.', , '::_, __~~::",,~'C~..;..;"-":'~~~'4~;J.:..,~\:,;,:,~,~~t;::':";:"C'U:l"~";:::~c;:.',.;,~.:.~':'J~~"",~",.""",':"'",,_,~.~ A~ HISTORIC PRESERVATION COMMISSION MAY 10, 1994 PAGE 6 , 1 l , r: be phased. A majority appeared to desire to request the full grant amount, and if less is received, then the size of the survey work to be done can be cut back at that time. Longfellow district lines were discussed. It was decided the district should pretty much follow the school district lines, but eliminate Burlington Street as it is being surveyed as part of the College Hill Survey. There was discussion as to whether Summit Street and the properties west of Summit Street should be considered in the Longfellow district, as this area sort of stands on its own, plus the original town plat lines are on Summit Street and include properties west of this point. The consensus of the Commission was to include the Summit Street area due to the lack of current survey information for the area. I .. . I .'........1' ',". . I ",I. --'~.J: ,; DISCUSSION OF LONG-RANGE TRANSPORTATION PLAN: .( ~;, . ~ Swaim referred to the cover memorandum dated May 5,1994, that was in the member packets. Swaim also presented a draft that she had written, of the Long-Range Transportation Plan, Historic Preservation Commission viewpoint on the Iowa City Urbanized Area. Miklo said although the objectives very good, he suggested a summarization of the intent at the start of the statement. , ,Ii ! .".~ -'..,.l , j COMMISSION INFORMATION/DISCUSSION: , , j . I '! ~" -1 i i , , I -.- -. i Russell noted that the Trinity Episcopal Church, located at 320 East College Street, had been in contact with him regarding a revitalization/refurburation project the Church is about to embark upon. The Church had asked for recommendations. Russell said he would send a letter on behalf . of the Commission with recommendations. , ~ ADJOURNMENT: 'i , , ! i The meeting was adjourned at 7:15 p.m. lr~ ...,(j ~ ppdadminlminsIS-l0ahpc.min ~::.:v... f,) ; ,I I ' I I I 1 1'1 I ' i , ", '::',~:;d '" "', o. :.,'".-,,',' ,,,"''''.: ""1'." .. ,< .,.: .: "'J.z-;,>" . IS"? 1',::,: .... , .';"';',i.>::'F.o,..:.i:.;~J(1r;;;"~"',,:\(""...,::"':':""';:""-"'"15'~;i,.O:;I:'[.J'''''!''' .:,. ;',t., ',:":' - "';'," ., ;; ,;, '~';"j~;:.(.' '>-';/:~:f~,I:,:f;:'\:',':-:.'" ' ,: ;.','" ,,:, 1~,'~~'n';,.,L'i" ..r./i.. (I \ ,'. .',',' .:, ' '."V:~ ~1"'~ -'-"~ lfl\V :':',:, "." "";,, .,' "" . "1 .m~ i\ .,' " !: .."." ..... ~'\ . 0 "{J , " [ ..\ I~ 2. \ i~ r(" II' : I " I 1 I I ~:; II ~J , .'~ '~ :~\ ~t~ c- 1:. .c.. 0 .. y"l . ."f' ~ . , '., ."\\1,',' .... .. .~. ',': ",,'-" , ,.. . . " . . .. d~~~~' , . ._.._.,_....'....,.,~'._,.'.,.'_:,.'.L _' ~.~.,.- ~.._. " . ., ,.,_____.A. MINUTES IOWA CITY HISTORIC PRESERVATION COMMISSION JUNE 14, 1994. 5:30 P.M. LOBBY CONFERENCE ROOM. CIVIC CENTER MEMBERS PRESENT: Kevin Hanick, Doug Russell, Jay Semel, Ginalie Swaim MEMBERS ABSENT: Kay Irelan and Sue Licht STAFF PRESENT: Miklo Y~;::>r:::n r~r'~,,, """1/ . l"'.t~'~ ."'."L~''';''~: 'J':l,.'j~ ~~l""'."li~.JIi.P,~~ I l!"1''';'''_'\ ,\ " l5J"H"'J~:;1 ,~O ' ""I~.t"""'I~I'O' -.. r." ".'1'hJV~ f CALL TO ORDER: Russell called the meeting to order at 5:33 p.m. ---,.' PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA There were no members of the public present at the meeting. CONSIDERATION OF CERTIFICATES OF APPROPRIATENESS: 1. 1041 Woodlawn Avenue. Miklo noted this was for a skylight on the back porch of the house, and that it would not be highly visible from the street. Russell asked if the skylight was in the middle of the porch or on one end. Miklo said he didn't know, but the skyline would be over a bathroom. Hanick noted they had approved a certificate for this property before, and they could just amend the earlier certificate to approve the skylight. '" \;;/ Hanick moved to amend the previous certificate of appropriateness to include a skylight for the property at 1041 Woodlawn. Semel seconded. The motion carried on a vote of 4-0. 725 N. Linn Street. Russell introduced the item as the addition of a front porch. Miklo reported that the house currently has a small entryway He reported the owner found out the house had previously had a porch from a photograph taken in the 1920's of a neighboring property. He noted the architect reproduced the porch design as it was in the photo. Miklo noted the owner was using all wood building materials. Miklo stated that the plan appears to comply with the Secretary of the Interior's Standards and recommended the approval of the certificate. ,I,! Russell said that Mr. Lippman from Prairie Architects was the architect for the project. He said the porch addition would simply replace what had been there. Hanick said the elevation drawing indicates the porch will be appropriate. Swaim asked if the steps were wooden. Russell noted in the materials that the steps had wood framings, so that the steps were probably wood. Hanick said Rick Thompson was going to do the construction on this project. . Swaim asked Miklo to encourage the property owners to take before and after photos of the project. Miklo agreed. Swaim moved to approve the certificate of appropriateness for the property at 725 N. Linn Street. Semel seconded. The motion carried 4-0. ll...na ~ 1~~1\~ _ ). ......'........,",.."."..,",.. , '.,";\ ".',',:, " '. ,\, ,.' ,'I.,:,: .::,,0 ;',','", \,\;'\, - ..~' ,:~I;!' ." IS? 1 ;,.'....1)..5 ,1'0'/ " ,',.. '\"" ',~ ., - . R:~;'1, ,\ ( .\ r1 , , I , , I' I i I \ ! ~\ -, . J ~'! 1'1 ,III! ,{I! [;;~ '(-- 0 /57' "'j' 'J r. ,C') Y i ~ . "r'. , . \\1.~ .~, ",:' , -. . :o"', ..,.,'.".c.,,'. __,_',,__,_ Historic Preservation Commission June 14, 1994 Page 2 DISCUSSION OF THE CONSERVATION DISTRICT ORDINANCE: Miklo reported that both consultants, Lance Neckar and Carole Zellie of Landscape Research visited Iowa City and made observations around the city. He stated they were in the process of writing the ordinance. He said they had hoped to have a draft of the ordinance ready for this meeting, but he had not received it yet. He noted he would probably have it by the next meeting. He said the ordinance will be similar to the preservation ordinance, but will be more lenient on what has to be reviewed and will include new construction. Miklo stated the consultants will write the basis of the ordinance but leave some options about what types of projects the Commission believes should be reviewed. Russell commented that the consultants appeared to be very thoughtful, reasonable people. He said he was looking for a draft that would be presentable to Planning and Zoning and the City Council without too many changes. Semel asked what types of things did the consul- tants want to know about the community. Hanick said that Zellie was reasonably impressed with the building and housing stock, but commented on the absence of decent new architec- ture in Iowa City. Russell said this would be one thing the ordinance would address because it would require design review of new structures to encourage compatible architecture. Miklo said Zellie commented that the Dubuque Street entrance was a nice front door to the city and understood why the Commission was concerned with that area. Russell asked if the Commission should plan to have the consultants at the next meeting or whether they should schedule a separate meeting. Russell suggested they find out by phone when other members would be available. DISCUSSION OF PRESERVATION WEEK ACTIVITIES: Swaim reported she had heard many positive comments and was pleased they stayed on schedule. She noted that thank-you's had been sent out. Russell said the attendance was very good. He said he had only two complaints. First, he said the slides should be projected higher on the wall, because people seated in the back were not able to see. He said also that First National Bank was not given credit for their financial contribution. He said one problem had been the membership of the County Preservation Commission was changing at the time, and that he had not been notified that First National had been asked to provide funding for the County's award program. He said he had been doing the invitations and programs and that he was not made aware of First National's contribution until after the programs were made. He said he did not want First National to think the Historic Preservation Commission was at fault. He said he gave his comments to the planning committee to consider. Semel said it was hard to control for miscommunication. Russell asked Swaim if she had interest in continuing on the planning committee. She said she did. Russell asked Swaim to note the committee should meet the first week in September to handle preliminary preparation for next year and that they will meet again at the beginning of the year. He thanked Swaim for her hard work and said he was glad the event went well this year. CONSIDERATION OF THE MINUTES OF THE MAY 10. 1994 MEETING: Russell corrected the minutes to say "Commission" rather than "Committee" on the third paragraph of the first page. He corrected the last sentence of the third paragraph of the last page to say "intent" rather than "intend". Russell asked if the Commission had made a specific decision about the location of the Longfellow district lines at the May 1 0, 1994 -- ~ ~.11 IH ...0....). "'.,T" ,\ '~'-",,'.'" ,.. . .. o ! .j 1[5: " " ",>:' ,-~' ., J (~ \ ;dt) , , i , I ! I : I , i , I . I IF , I \ I j .....;.~..(...'.. 'f W VI ~ , . C=-- \ ----~ ;: I , .' "' . ':r ~ . ..\1.'\ .. ..~' .'.J ~ '. . :." , ,,,'-;, ','.--. """;'-"'''''''.'''''''.-'' ,u'_........"", Historic Preservation Commission June 14, 1994 Page 3 meeting. Miklo said they referred to the school district lines, but had pulled them in to encompass a smaller area. Russell suggested that the second May meeting should state the specific location of the lines. COMMISSION INFORMATION/DISCUSSION: 1. Great American Home Awards. Miklo noted the information from the packet and said he brought this to the attention of the architect who did the Rodgers House. Russell said he would put this information in the Historic Preservation folder for next year's awards. 2. Memo from Jim Jacobsen re: disaster response and recovery Miklo said this memo asked for input into planning the flood recovery. He noted the memo arrived after the scheduled meetings, but he knew Jacobsen would be open to ideas. 3. Thank You from Pat Lohmann and Jim Herd Miklo highlighted the thank-you letter in the meeting packet. 4. Recent Copies of National Center for Preservation Law Articles Miklo noted the availability of articles from the National Center for Preservation, Law. OTHER BUSINESS: Swaim said she would like to send information regarding the awards program to the Historic Preservation Commission in Ames. She said they expressed interest in beginning a Preserva- tion Award. Miklo said he had also received a request and has already sent the information to Ames. Swaim mentioned that Iowa City Magazine has a Home column and she was contacted about ideas for the column. The reporter had mentioned doing an article on the award-winning Moffit house. She noted the column is made up of word descriptions because the magazine has a small photography budget. Russell suggested the magazine might do articles on the Rodgers House and the Russ House. Hanick said there is restored house on Court street; he commented the house looks interesting in that neighborhood. Semel suggested doing a story on all the Moffit houses including the winning house. Russell reported that Kelly and Miklo worked hard and completed the Longfellow survey grant application. He said the Brown Street Historic District was completed. He noted State Preservation representatives noticed the City's effort to follow through with the Preservation Plan. He noted the next grant cycle will be in the fall. He said that Irelan had expressed interest in preparing the Dubuque Street survey grant proposal, and he thought she may be able to use some assistance. Russell said the Commission should think about the fall legislative agenda. He said there were a lot of items to consider. He said he would try to have a draft of the Landmark Ordinance ready for consideration with the Conservation District Ordinance. He said the Commission should consider whether those items should be present concurrently to Council and Planning - _..'""':- .0,".,)..: .\ .- '-, I ,.. . ... . \ o \:J ;'.1 I. I~"? ~ . . ..' ..., T~'S'" / 10' 'I, .(, ',I" ..'...., ;,.., I,',"~ ":'-;\" ~.:' ".-,";,,! ',.':;'.>:-!--':' . -' ':, I ,I , '1\;,' ~ " ~, " 1/ r:. I ,J ': ,,:,/'0 ..:~l:,. '., ;. Historic Preservation Commission June 14, 1994. Page 4 and Zoning, or whether one should wait. He noted the Commission would have to work on the College Hill survey, proposals for two to three more districts, and said it would probably be pretty simple to get a Moffit Cottage district passed locally because it is on the National Register already. Russell suggested a planning session for the Commission over coffee. He said the planning session could be a time to set priorities for the Commission. Hanick agreed. Russell suggest- ed that September might be a good time for the meeting. ",'," ADJOURNMENT: The meeting was adjourned at 6: 15 p.m. . ' " minslhpc6-14.min i, '," ' ../, , IS'), ',I;: " l7""',::''';'.O'"'''i;" '25~\I<:,i\': : ,; ',:. . ,~;,:',:. >':I"':~"ihl"'" ,,~\~l '" ,',' , ::~~': :',. ',:,"\,;;'.' ':1,,,, ::<;:".; >,.-1"1"/"\.",,,0,,,,,,-,:-'.', 'i ,,;"';.I)::;'0'~'~ "~~;)'~i.-'..1", ':\ ';'1'-' ,~,~~ ;', "'i'", 'I'. '. :1"'.' , '..' .,;.,/>:~.',.,-,> .'.. ,.', - "--',' ,:. !Er.@ .... ~') . fJ\J .~. , (, "0;" c-. \ \ ""'....~ f'" '1 , ' ., I i I ib I!'" , I U j .'.~'~)~.< '. ,:(j fir' .;; f" .' :(--. 0 __l'~ JSt(O I "15. t... I."j " ~ . , "\t'. ~ \ \ I . '."\,, .. '.... ".,' , ,'M.., , .' . " :.'. .,--.- .~.",-",-"... , ...", "-',.'.)'..,...,.-"".,'---_..~'.... MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY. MAY 17. 1994 - 5:30 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: John Ockenfels, Howard Horan, Pat Foster, Richard Blum, Robert Hicks STAFF PRESENT: Ron o'Neil, Anne Burnside CALL TO ORDER: Chairperson'Ockenfels called the meeting to order at 5:40 p.m. A quorum of the Commission was present. APPROVAL OF MINUTES: The minutes of the April 19, 1994, meeting were accepted as submitted. AUTHORIZATION OF EXPENDITURES: Ockenfels commented that the sewer and water bill seemed high. O'Neil said it was an average bill for this time of year. Blum moved to approve the expenditures as presented. Horan seconded the motion and the expenditures were approved 5 - O. PUBLIC HEARING - NATIONAL GUARD LEASE: Burnside stated that there was a question about some of the language in the lease concerning the indemnity clause. She was not clear on what the National Guard's suggested language meant and she had not yet received clarification from the Guard. Blum made a motion to continue the hearing until the next meeting. Foster seconded the motion and it was passed 5 - O. O'Neil will republish notice of the public hearing for the Commission meeting on June 21, 1994. ITEMS FOR DISCUSSION/ACTION: a. National Guard Lease - Blum made a motion to defer this item until after the public hearing at the next meeting. Foster seconded the motion and the item was deferred by a 5 - 0 vote. b. New hangar building - O'Neil distributed a copy of the city Council resolution approving funding for the hangar building. o'Neil said he has scheduled a meeting with Jim Schoenfelder' to discuss ways to develop plans and specifications for the hangar. When those plans have been developed, a public hearing will be scheduled to discuss the plans and specifications. Charlie Grunwald spoke on behalf of a company that reconstructs hangars. He said the company tears down hangars and other steel buildings and refurbishes them to the client's specifications. He .,~ ~,,~ -- , . .". ,:,-,;"", , " ",' ......,J,;.. '.'.::f.' !::),.-.: '\ .- -. - .0 ,.. . I ! , ,,' . I I I o : . ,~ ,'1'..0".;' , , , .' ..."",..'.',\""","1 ~': " ," " .~ (-' \ '\ ;~r~ I I " I I~ II ,j '~I' ~l'r" '-'.~' .~ , I ,(C. .?~'- 0 " ., r'" , ~ , ,',~r;\, '. .~ ,", , .,'.:' , .~." :, ,.. . . " . .~ ..':~ 0 .,__ ,,,-,.,-->..,,",,~' '.,,'.', ..~~. ;,_..':,.......,;.. . '0," ,--.'..".,'._,...~.__... said the buildings meet all building codes and would be certified by an engineer to be structurally sound. The cost for the building is usually substantially less than for an entirely new building. Ockenfels said the option of a used building would be discussed when plans for the building are finalized. c. Airport Master Plan - 0 I Neil said there has been a lot of interest from firms interested in conducting the Master Plan study. This will be a Commission agenda item until the Master Plan is completed. O'Neil has started the consultant selection process in anticipation of receiving funds for the Master Plan grant. ,1 I I PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: A representative from the Sports 9ar Club of America requested use of an area at the Airport to hold a road rally. He would like to hold an event on July 31 and September 25. Ockenfels said this could be put on the agenda for the June meeting. CHAIRPERSON'S REPORT: Ockenfels reported on the State Aviation Conference in Ames. He thought it was beneficial. The FAA planner for the State of Iowa has retired and we are waiting to see who the new planner will be. A meeting will be scheduled in the next few weeks to meet with the new planner in Kansas city. o COMMISSION MEMBERS' REPORT: Horan commented that he had also attended the meeting in Ames and thought it was helpful. Horan is on the city's Transportation Task Force. He did not think that Airport issues were very high on the committee's list of items to concentrate on. He was doing his best to explain the importance of the Airport to the community. Blum said he attended a seminar on airport safety as it relates to air shows. There was a lot of information presented and a good exchange of information between the air show promoters, sponsors and the FAA. Blum said he is on the Public Safety Task Force. Discussion has been held concerning whether a disaster plan should be developed involving the Airport. Land use safety issues were discussed. Blum commented that he has been meeting with the Jaycees concerning the Fourth of July fireworks. , ADMINISTRATIVE REPORT: Burnside said she has been assisting with the Hagen trial. The trial is almost complete. Next Monday, former Airport manager Zehr will testify and that should complete the testimony. A ruling could be expected sometime in the next two months. ISSO ~ ".-, . "" 0 - ,,' " l..'."'..",..,."""',,.,...... ..., .' ','","" ,\ .: ,'.~..', ,/::',:,::':, " ?'s ,,, .l.d1: .,.~ --.- , ...\ .. -' :-'~;,: . -~t'~'~ ? ,. :~ r: ....\ ("., \ ,~ r:f-1 I; I . I ~ , i ) . l ~ ",': " ",-,.'"", . ";",'-,""', ' . ""It"'" , ." ,-'." W'~ ' ,,;~' ',' . ,.,.,:/,.. .,;~." " , ' " ~. "/" .~ . ,'\,"", , . ,." ,.. ','~ .,0' :.:",;;./',i ,':' ", ' .' .'-u ,_._:---......~...,',-...,..'......."..,~......__'-,_;..,,'" ':':';":J'.:':'~~'~:'H__"~.""L"""'''''':''_:_''''':~_'~____._~~_ _.,.."......,..""'....."'.::.....-..""...."...-....,;..r.~p...........A,:.'-_2,...; '. ,~ O'Neil said the last information he has received was that the ASOS will be commission~d in June 1994. He is not very optimistic that the schedule will be maintained. ,,;, , O'Neil said the FAA rejected the idea of putting the ASOS information on the NDB. The FCC has approved a frequency change. The license will have to be reapplied for. There have been several complaints about ICFS not operating the UNICOM. Ockenfels said this is part the FBO's lease and he should be reminded of this. The crack sealing contractor is now working on the taxi ways and Runway 12/30. O'Neil has had to remind the contractor that additional work is needed in cleaning up areas. O'Neil said that the meeting with the officials in Kansas City should be scheduled as soon as possible. SET NEXT REGULAR MEETING: The next regular meeting was set for June 21, 1994, at 5:30 p.m. ADJOURNMENT: Blum moved to adjourn the meeting at 7:03 p.m. Horan seconded the motion and the meeting was adjourned. ~ =1~Jc ohn Ockenfels, Chairperson 1',\', .,l'.f l~-. JS~O ) '" ......':..-.',...-...-"....'.."'"'..,........'......--r........ ,':. ""I:'~':'ii;i ':',:',>;:",\,i:,:<,;.\O>/;:~:'~',..<. O:{~;'~'::':'::~;"~l::::":'{~'::""\~:\"""', :':, ~' ~', ,:~j"5'<':': .~;'...: :,17'1:::,:' ";..":"I,,,,,'~ "'1"' I"'"~ ",'1',,"', ',' " ~w "" ,LJ" ,"" ' "~,,.~~~,',::,'. ;<::;,,',,:":;'." " " .:, ;,...,. . '!.' :;",;", '~":'''I'',';;, 'ln~w'~ I ., i ,~," , . .,'".' :i,'"'' .J =- , .. ' , , '....,.,' ;':..',~ ',..'" " ',~ '.,.";,,,' .iU,OJ>M-:.lI ..','-! ,'~ ' '\ :,)'o~ ....:":1 " ' .J, ! (....'." , \ \ , I 1\ ~",};,..\ I'i \ i ~";~~:".',".:: i(.'~ ,I ~~, ,,[, !, _'0'\, ,. .1"'. " ',0 ' "r ,,' '.\ i,~' . .. "', ,"' . ',' , I ,', ,:,.' , , . " "" ~ ,.. '.' " ..' ~, . , ':~ .' '. ,:,;". :...',;;'"..~, '.: '.,,::.,1: ,~. ~'.'~ ""J _ .'__M~__~ ,_ . , ______.._~_'"'~,', '-OJ,:r.':.',~".c_'.__.-."," ,,'. MINUTES SENIOR CENTER COMMISSION MARCH 21, 1994 MEMBERS PRESENT: Harold Engen, Fred Krause, Gerry Lackender, Terri Miller, Tom Muller, Frieda Shannon, Mark Thompson MEMBERS EXCUSED: Rufine Anciaux GUESTS PRESENT: Mary Pat Conway, Lillian Harbison-Council of 'Elders; BB Ballantyne, Bart Bernardini, Rachel Dennis, Barbara Hackman, Paul Ipsen, Glenn Jablonski, Agnes Kuhn, Clare Maluchnik, Janna Mazaur, Robert Norris, Jodi O'Mara, Abe Pessin, Tony Tommasi CALL TO ORDER/MINUTES/PUBLIC DISCUSSION Muller called the meeting to order at 3:05 PM and welcomed all of the guests. The minutes were approved with one addition and one correction as mailed. r PUBLIC DISCUSSION Muller congratulated Lackender for being honored as a Woman of Distinction for her service to the community. Muller said that the fee structure was an item on the Agenda. Norris asked if a vote would be taken and if the people present could give input. Muller assured him that they could speak. l ,~ Robert Norris passed out a letter to the Commission from all the volunteers in SCTV which contained the information that SCTV has been selected to receive the Governor's Award for Outstanding Volunteer Service and in which the members of SCTV thanked the Commission for their confidence in allocating money to purchase additional video equipment. Engen said when he reported to the City Council and the Board of Supervisors he made special no'te of the award. . .l.r' ,......-. 0 'L " _ ,~.n_. .. ISSf f , '...........[.....'1'0..." ,.,5" .. . / ./,,:.0,"')'. :;;(' , , : ,:",'" 'i,I,...\:,-,:'~'>:'-","',. ,.'-,: , ',." ,'...',~ ,,',,',.) ';,": .. :"~~.'I,< ,,':'t'. ~>..,,!.,.. , . : ) ,,', rL i ~ I I I , 'C.'.'...O ~ ',,'},,,' -.- - ..,.- ., I '>~:"'~'i<, :' . ,'.', ,.,:.-::.t\\I' :~ ".;',I: /,.. , .-;..- . ' , ",- ,.', ." I.".. .' . . ;',1 " '.,' .' ..t", ,.. , \. ',','" .. \ .. ,', .~, ' :_,-_..:~~~-'-_u..;.;.""::':~...,.:-::... "~' "," . . ,. . " " . . . . . '. ' " , '" . . '. ",' .',' , . . '.' , . .. :~...;.. ...;..._.....'_,.~~'-'-".I;:..' ;..L-;:;;..:..,;....,..',.~~,..;J.)):',;,.',.c.._" ',.'.'~' {_,~..;, '..,lJ),.:..~ ';'i,!,. '. '.1'':'. ~ : ::;";" .';;n,,'.''''''''''''''~;',,: _., _....:.,.._, SCC MINUTES - 03/21/94 PAGE 2 i I I I I I I I I I I. \ Tommasi said he had a rather lengthy letter (see attached) to the Commission which he passed out and suggested that it might be better to put off discussion so that the members could read it at their leisure. Muller said he would accept the letter and put it on the agenda for the next meeting if the Commission had no objection. There were no objections. . , . , REVIEW FEE STRUCTURE - Muller Muller reviewed the action taken by the Commission at the last meeting which placed a one month moratorium on charging fees and said the goal is to discuss them and make a determination as to what we do in going forward. Senior Center participants discussed their concerns and views with the Commission regarding the collection of fees for studio usage. " , The major points that came out of the discussion were: * A review of the minutes of the Council of Elders and the Senior Center Commission revealed that the origin of fee collection pertained only to charges for equipment use by outside groups and to the use of the building . ,\ ,I..!' * Fees were unnecessary for repairs of equipment since the Center budget from the City covers repairs. * The total impact .of fee collection on all seniors who visit and use the Center is serious and demoralizing. ,', .' ..11 J' ", ,':": "" ,;:', '.',:;;,' ,'.:",~,':,\o "":... ":"/f:: '.;::..}t::-;"ir,: """"/,',"', "':"""".,.":",1,, ..",'" ,".<', , ,."".-, ' ",' ,,-,. .,'t',:,. .. , ,,','...':" ":,, ...~....'-,-".'. .' . \ 1581 :, '. .,..''''_.,,--l-....~...,....''..I.:.''.....,'!:.,..: ." . .' '0'" , ," , , '" 1"", ,,', ,,',' ,', '.,' ,5. ,.';- ..'""".,..',.',,\..,,1. " -.~, . '" ' .~ .:.;~:.\ '. ''-.,;." ~'(~",', ...." .~,,',~.>'::,,:,'1.:. '" ... l:\,:~ '~,,' :'.', :, ',." ,1:...,1,11,' ,.....,.;\, . ',,'.'t,,.:".'';' , " '~ ,'. ,". ,', ,.,. , . ;.' ".", , .,f'~' . , ' ., ,.. , ~ ,'. ", , ' I' .' ,.. '. . ;<::'~::" "',. , .. .. ...__.-.._,~,~...~.._-_..,.:,;....~, .. . ,', ,. I I 1< I :!'" SCC MINUTES - 03/21/94 PAGE 3 , ~~: .;' --,<,?: , 12 ; I, : .~ i .j * If a fee structure were to be established, where would the funds go, what relation would they have to the Gift Fund and would it not create an additional bookkeeping and paper work burden. , ' .. , * In view of the current concerns and confusion about the fee collection, perhaps an extension of the moratorium for an indefinite period of time is appropriate. " . I ~ '~<~ -'-, t I I * It is important for the Senior Center Commission to become more involved in the matter of fund-raising. , i)' * The scope of discussion and participation in this meeting is valuable to the life of the Center. 'i '. ;; ", * The current status of the Gift Fund was reviewed and found to be solvent. * A wish list and specific needs for money would be justifiable and can expect support. The motion was made to extend the moratorium on fee collection for an indefinite period of time by Thompson and seconded by Engen. The motion carried, all ayes. It was emphasized that information on the Commission's action be thoroughly circulated via notices in the building and THE POST. I~ I. ISf( I ;", " '" "'t,,, . CUo , ~:-... ....,.. '..-= .- .. "~"'i.'" . 'J"" ", "'-':',\"-".~'''7'"-'':'''''''''''T"'''''''''''''' 'Io.'i '. :1'\' 0 ,', ~', ("'5 II' ',,' "", .. ." .. "'.";' 'I, J' ,I,. I. 'if " , ,. , " ."1' !~,l' ,J" ','Of "r '1(,.\ "'.,,.:.~I'I:,.;':'~..','.I.'/+, I,","; ,,,,:,,;,',', , .--..",:'..'.. . ~., ' ',' " Ii ' ~'" .,C': (-', . \\ '! . .1 , " , I Ii II , . I Ii , If'; ii' L) _-""'\.~ ,Co ., . -- ISil ;15"-' let ,~ .; I.' " ',' , "' . ,.t "1" ','1 :: , , .. '....,- " . ':!'. ....-...~.','",' .,..","', . ',' .'..,'..;.,.',-'.,.. sec MINUTES - 03/21/94 PAGE 4 REVIEW GIFT FUND REPORT Meisel explained that there were certain restricted fees in the Gift Fund, i.e. Pool Players, Voices of Experience, Dance Committee, coffee money, and Golf Room. These groups put money in and then . pay bills out of their money. She said the Fund could reasonably have a commitment of $5000 at anyone time. She said some of the money was spoken for, for example, more shelving for the 3rd Age library which has not been spent and an agreement to hang the state quilt which will cost about $2000. Meisel said these had been voted on by the Commission already. There was discussion of how the money was accumulated. Meisel explained that the biggest sums, in addition to the bequest from the Greene estate of $10,000 were raised by the Quilters, the Holiday Bazaar, Trips and Tours, the $ a Month Club, and memorials and bequests. Krause suggested there should be a plaque to honor those who give to the Fund. There was a short discussion on how this might work. Muller said that could be on the agenda for the April meeting. REVIEW SENIOR CENTER GOALS Engen said he and Lackender presented the goals to the Council of Elders. He asked the Council to go over the beliefs, mission statement, and each goal and to react to each one and put their reactions in writing. Engen pointed out that what is missing from the goals are action steps and that the goals as presented are not futuristic or visionary as originally discussed. He expressed his hopes that the action steps would reflect this. -, "'."'"'' .'''..'.".."."..,..".". -- ',:I'~",;. i 0 ..,))\ . - ,.. . " ... I ,! I , .! '. .,.,','"...;, ' ",' ;. i"~~~l1" ,\ .' ., ,,- .L (~'J \) ~ , . 1 , , , ~ I , , , , . I i ~.; \ I , ~ "l'~' :'~I. . , l~',: , r~, ), ttJ c .~ , , 0 "\ " ,.__._------~-- ,~ r'" i ' " / ... " ".,', . ,'~~ \\ I,. . .. ',.'" '..' , ' '-.,.' " . , ,'.' :~ '. . "'._.__ ~..__ ..'.'-'n".~" '~",. ~.',' ,. ,.,'., ., '.," ,'. ,:....','.. ;" ";"~'" ,,,..,~ ,._. ._.__A ..."u._,..___', '. sce MINUTES . 03/21/94 PAGE 5 Meisel agreed and said she felt something was lacking in the the goals as they emerged from the Ad Hoc Committee and that the goals as they are seem to be more oriented to defining what the Center is not what it could be. Miller suggested that a page be added before the goals expressing the vision that the Center could be in the future. Engen and Meisel agreed that this would help clarify why the goals are more geared to the administrative information instead of a vision for the future. It was agreed that staff and Commission members if they wished could contribute to writing the explanation page. REVIEW DRAFT DATA COLLECTION There was discussion about the form presented. It was decided that an addition needed to be made to the column headings. In addition to Current Month FY 94 there should be same month last year. This would also include the percentage of difference. Krause suggested another meeting with Meisel, Muller, and Van Dusseldorf to come up with another draft incorporating the information desired. SENIOR CENTER UPDATE . Meisel Meisel stated that the City Council has agreed to fixing the leakage problem, roof, etc. and the public hearing will be on March 29. She said the Commissioner scheduled for April could go to that meeting instead, although she did not anticipate any reason that it will not go through. She explained that the Center will borrow the $60,000 ' from the City General Fund and pay it back over the next three years from the Center budget. Meisel said she, Rogusky, Shannon, and Miller had attended a conference/workshop on access channels. She said the group is working hard to put together a package containing everyone's requests to TCI. IS81 > :-T- " . ,,)> ,;--',::: ',: !:>,: ,:'""0,,.,,,,,,,,,, -,' ,,", .,- ,',," , \ ,.. . , I,{ . ~5',' ld" '.""""\"'.'1' , .....' , ,,\': .~r,m\:f ",' " " ,...~ J (~.\ \ i~ . ( . ! I i' .. i , I I , , i f; U,) .~ . t.r - 0 ~, .., ,. ',i-"j' "r '. . ": \\ t,~ f "......,.. . ' ',' .. .', ' ,., , '. . J" . .,...,'.._ ..,.,..,.,._.,. ",';,',~".-,;,",'.....""....._'b.~,_. n . '.' _'._:'~ .~; see MINUTES - 03/21/94 PAGE 6 Meisel explained that SCTV never having received funds from TCI has nothing to lose if TCI funding to the City is reduced, and much to gain if it is not reduced and we are included. We are requesting everything we need and dividing the list into 1 00 per cent of need, 75 per cent of need, 50 per cent of need and the bottom line request of 25 per cent of need being a part time staff person and playback equipment. Meisel said a request for names of people requiring handicapped parking spaces was placed on the Host/Guide desk. She said the next step should be to ask participants how many of them would be willing to give up more regular parking spaces for handicapped spaces in the lot. She said the law requires 2% and our lot has 37 spaces- three of which are handicapped. She pointed out with the population the Center serves, it would be justifiable to have several more handicapped spaces than a normal lot would have. COMMISSION VISITS Engen reported on his visit to the City Council. He explained the moratorium on fees, the award for SCTV, Women's History Month, and introduced Yamal and the SEATS survey. He said Horowitz presented a certificate of appreciation to Yamal for his 243 hours of volunteer work in completing the survey. Engen also went to the Board of Supervisors. He said he basically went over the same information with them. He also said the Board expressed interest in the leak and the plans to fix it. Peters agreed to go to the meetings in April. Anciaux agreed to May. COMMITTEE REPORTS Nutrition: Thompson spoke to the City Manager who is willing to meet with the sec committee and representatives from the Nutrition Advisory Board. He said he anticipates that this meeting will take place within the next couple of weeks. ~~ .-r . ,,' ',,",' . , " ' , ' c', ,.", " ',', .0,:)".,.. ~~....." ' ,:/..',,' .-:, , '\ ,.. ~ " '. ' J ,j 158/ .. .....'.I~.:5. y fd:. """"'," ,'" -':.',':j,' ";,','."'., ,{~lI.iJ: ';" ',," ' ""'.,,., ,'''.,', ,,; , i ! , , , ; ,11 I I I I I .-.J (- ,i 0 . ,~' , ../'1."" ., , . . ,',,",',.' " , ';,' ~t.. 'I;' ~ ,." ~.,~ 'X , .. . '-... .' " ',; c. , , , .', ," ',,",:1' :......: . :~~ ' , . . ,::' .:~'.' ,.__.,_,.._."... .,'~.......~_".,'_ m ~ ." .. " ,.' _ ,.._........:__....'."c;""'-'-.~';;"..;,, \,<~,:.;,.-'...,"""..,_.. "~" .'_.-.+._ ,noon ,.::.., sce MINUTES - 03/21/94 PAGE 7 Council of Elders - Engen said that so far the COE has not appointed members to the joint COE/SCC committee nor have they had success in getting Shelton to chair. Everyone seems to be confused about what the committee is to do. He stressed that the purpose is to review the structure of the Council of Elders with the idea being if help or input from the Commission is needed, it will be there. OPEN DISCUSSION Muller said he saw that 3 Commission members have joined the $ A Month Club and encouraged the rest of the Commission to do so also. Muller said the next meeting will be April 18 at 3' PM and the Executive Board will meet on April 11 at 3 PM to set the agenda. Muller said the meeting in June will be on June 27th due to the Coordinator's vacation. Shannon requested that for the next meeting she would like a microphone directed so that the public can hear what the SCC members are saying. Maluchnik asked if the Gift Fund is going to continue to be done quarterly? Muller said he would like it monthly. Meisel reminded him that it would be a month behind. Muller asked Engen and Shannon to clarify with Shelton exactly what the committee they asked him to chair would be doing. Engen said he has a call in to him and would do so as soon as possible. The meeting adjourned at 5:05 PM. Minutes prepared by Joyce Phelps, Senior Center Secretary Minutes approved by Gerry Lackender, SSC Secretary ".- - =, .. '1,',',:<', ....~.," ,l~~\:Y ......~".' .,'.'-" " , '0 .'-". .,' " , , ,.. . ,. ... I I " ':'1 ,I . )581 , ,:, " :-:;'1/5-:, IE)'," , \ '---.', ,,:. ".:_,~ !": . I \~:, '., " , ."", ~A~~~j" , ',,,-' . , ,.,.-.- ~6'1 IJ !.....~..., , 'I I ' " , I I I I I I i I i k. I II': ! ll) "t. \' , I ,'. ,~~; ,(-' 0 '.; I ,"" . , . ' : '....~r~ \ I . , .'.'~ , "..' " " ; , , ". ,.. . '. . . '. :.' ~'- ..;~:', . .,.:...~__~~~."..~ ""'<"L."c'-:c.o..,,,:..... ,./.'.' ",'.--",' :,'::-". '-''- :_" ',...._---~,_.'--- SENIOR CENTER COMMISSION MINUTES APRIL 18, 1994 , I ,! MEMBERS PRESENT: Rufine Anxiaux, Harold Engen, Fred Krause, Gerry Lackender, Terri Miller, Tom Muller, Patrick Peters, Frieda Shannon, Mark Thompson STAFF PRESENT: Bette Meisel, Joyce Phelps GUESTS PRESENT: Barbara Hackman, Janna Mazaur, Robert Norris, Abe Pessin, Tony Tommasi, Clare Maluchnik & Chuck Thayer-Council of Elders; Steve Lacina, Chair, Board of Supervisors CALL TO ORDER/INTRODUCTIONS/MINUTES/PUBLlC DISC. Muller called the meeting to order at 3:02 PM. He welcomed all the guests and introduced Steve Lacina. . The minutes were approved as mailed. Lackender/Miller. PUBLIC DISCUSSION Robert Norris questioned why the word "indefinitely" was still on the moratorium on fees. He said that he would prefer that the Commission vote to lift the moratorium on fees entirely and suggested that if it ever comes up again that the Council of Elders and participants have input before a decision is made. Muller assured Norris that what he suggested is exactly what he has written in his article for the May POST and asked Norris if that was satisfactory. Norris said it was. REVIEW CaE COMMENTS ON GOALS, MISSION STATEMENT, ETC. Meisel had compiled a list. of the remarks received from those members of the Council of Elders who followed through on the request from the Commission that they give input to the proposed Mission Statement and Three Year Goals. The Beliefs and Mission Statement were approved by those answering. Remarks made about Goals 1, 2, and 3 indicated that those answering did not think they were goals, but rather information gathering and should be the purview of the Director or the staff. They did not feel they could really do anything to help accomplish these goals. Goals 4 & 5 were accepted as goals by almost all of those answering. There were some very positive remarks about these 2 goals including offers to help in any way possible. Goal 6 was not viewed as a goal especially, but Just a statement of information about the Center to share with others. !'.f .~ III! II. ,~~,.,.~v , =, . ']: '", 0'" ",:1,', "':'. ';,:,",: ,', ...,,'~,' ,:';:.,) ',," JS~J . , ? Sc~ 'ld:, '.. " - ~ r'_ " ' .\~i .":>.,,., , r: (~J \; ,A!I.I r-'::r~ ! ' 1 ~ :(C~ nO .. I i' ' -' '. '. ~" , '. :,'Ii~i' '. '~, , ',,' ;.-.:1 , '. ,.. . . , ". ..:....__::!.',' .' ";',',..;,;, , '. '- '... ..... ':'; """,.', :;" ~'..':.'- '".." ",'C_"",~._..".__._. . SCC - MINUTES PAGE 2 DISC. OF ADP SPACE ALLOCATION AND FUNDS Muller reviewed with the Commission what has happened so far. He covered the history of how this developed: 1. Department of Health request for CDBG funds to build an addition there for ADP; 2. CCN recommendation for $25,000 for ADP contingent on the program remaining at the Senior Center; 3. CCN expecting the Senior Center to rework and refigure space allocation to keep ADP at the Center; . 4. City Council appoints a Task Force to look at short term and long term solutions for ADP; 5. Task Force membership: Doreen Nidey and Bette Meisel as ex officio members; Mayor; Mayor Pro Tem; representatives from UI Gerontology Dept. and Clients of ADP; CCN member; Tom Muller; Pat White; Steve Lacina, Chair, Board of Supervisors and Marge Penney, facilitator. A spirited discussion followed during which the following items were discussed: * There is no extra room at the Center; * Groups such as the Pool Players, Voices of Experience, Ceramics have participants who are frail and/or disabled, but they serve as their own support group and also by this participation are remaining out of Adult Day Care and with their peers; * There are many frail older adults actively engaged in all Center activities, pursuits, programs; * The Center has grown in volume of usage since the opening days of an empty second floor; 'J ,j * CCN's lack of understanding of ADP's needs now and what their needs will be as it grows _ as it surely will do . and state requirements are put into effect, i.e. 80 sq. ft for each person with wheelchair or walker and 60 sq. ft for ambulatory clients; one qualified staff person per 6 clients; nurse on premises; beds for resting; lengthened hours to accommodate caregivers; specialized therapists; too much stimulation for clients, etc.; * The definition and description of our Senior Center in its Mission Statement and the National Institute of Senior Centers standards that Senior Centers are recreation and learning centers with an emphasis on healthy aging and life long learning; ! 'J ,::i~ . _:'. --,. ')' , ',: ,;,'i, " \. '. ';"". ,.., !, ",.,J' >::::" Js~' ., ..".\..0.'..'.... "'l'~~'t ..00.....'... 4 ~), ,I ,.', ,.".,."",.",.":,1 :; ,0 ,'j,l:, ",', '. ' i, : \ lEI'. i.- .. ,(..' ~ t .. , (-', \ '\ 1::01 i. I . , " i I II I I, i k. I r. It.) '11 :l C" :~ -_? IS~t .IA'....:.... . .t 5 y U O~ , 1,,- .""1,,..,.":"'; ., Y',' -' , '~t ; " "\1,, . "". ." , ,:,,1 '~.; . . . ';.1", _,.~,_"-",.""""'_"''''--'-'.. _.. '.'1'._:, ,,'" ',..," ,',.,,',".: ,,'.'...,'.,',',,'_"','~"'.~, .~:.,.,.A,..-' SCC - MINUTES PAGE 3 * The Center uses all of its space to meet the needs of the majority of seniors in the county who are fortunate enough not to need the ADP; * Horowitz's remark in the THE PRESS-CITIZEN article on SEATS about not wanting to "pit the disabled against the elderly" also applies to the present situation. DISCUSSION RE PARTICIPANT'S LETTER Muller said there were two aspects to the letter. One is what constitutes a volunteer or what distinguishes a volunteer from a participant which will be discussed, and the role of the Center director which is not a subject for public discussion. Tommasi spoke to his belief that as a member of the SSRO Acting Troupe he should be considered a volunteer, that he as a non-Johnson County resident, needed volunteer credit in order to use the Center. He said SSRO was a new undertaking and suggested using the idea that if a person would be paid for doing something on the outside, then they should be compensated with credit as volunteer at the Center. Meisel explained that with participatory groups such as Voices of Experience, only the director and accompanist are considered volunteers and the singers are participants. She said the same was true for the Jitterbug Group and the Tappers. Engen said he asked members of SSRO and Voices whether they were volunteers or participants and they answered participants. Muller and Thayer stated that as members of performing groups they considered themselves participants not volunteers. Meisel explained that T ommasi did not need to eam credit to use the Center, but only to use the Center parking lot. Out of county residents need to contribute a minimum of 8 hours per month to use the Center lot. Engen said that he felt the Commission should discuss the methods of determining policy and delivery of policy and ways to communicate decisions in keeping with his desire to create a sense of community. Muller said that as a Commission they are able to make policy and/or consider changes. He suggested that they discuss this further at the May meeting. Muller asked Shannon to write the next article for THE POST explaining the policy on volunteers and participants. DISC. RE FUNDRAISING, GIFTS, BEQUESTS Muller said he thought the Commission needed to be proactive on the policy about recognizing people who give or bequest money to the Center. Due to the lack of time to discuss the subject thoroughly, he suggested that it be on the agenda again in May. No one objected. Meisel suggested that a committee to work on this might be feasible. III ',:0 .:~],,:.' --' ,.. I i I I i i I. () , , , " 1Wii!im " .' ^ . , .; \ I ~I 1,' II I' '~~~., " ..'~.i 'r!lI.'~...'. \lllW, t!'t(' ~l, ~ ~".~', , " -""\.'~ it~- I'L. 0 .' \.':j ... . "1 .. . , \, \ ;:~ "'. .. '..,' , ", . . '...", ,.. . , ': ',",'!",_, ,,',,;', . _','J. ",-,.,-"~"""",:".._,_,,,_,___. '. ---,----'.""""'" ,,,,,,-,;,::,:'.' SCC - MINUTES PAGE 4 SENIOR CENTER UPDATE Meisel spoke briefly on new graffiti on the north wall and the ramp. She said Bill Cole had used several removers but none of them work. He is going to get a sandblaster from the Streets Dept. and that it may change the color of the wall, but should remove the writing. Meisel explained that last weekend an older group met in the building on Sunday evening. She said the Center was the only county or city building that she knows of that pennits meetings without staff present. The group leader did not lock the ramp door after her group arrived and they heard someone in the building. Subsequently one of the women called the Police. The Police did not remember that they had a key to the building or could not find it and called Meisel at home. She reminded them that the Fire Department had a key to the Knox Box where they would find a key to the building. She said she thinks this is a subject that the Commission should talk about and decide what can be done. Meisel mentioned.2 recent excellent articles about Center programs in The Gazette. She told them about two programs Braverman is working on for Fall. One is teaching older people to play band instruments. This came about because Braverman had read about a professor at Eastman School of Music who had started such a program. She wrote to Steve West of West Music about the program. He attended a conference where the program was discussed and he said he had a Senior Center already interested in it. The result is that this program will be tried at four Senior Centers around the country and ours is one. The other program is' "Growing Younger, Feeling Better - Seniors on the Move". The idea is to get together with leaders in the community in all of the healtl'l-related fields and form a coalition. This will result in everyone working together to have activities at the Center that encourage older adults to use their bodies. Meisel said that one of the main objects of the Coalition will be to make each person in the group aware of what everyone else is doing, as specialists sometimes have tunnel vision and only know what they are doing. COMMISSION VISITS Peters went to the Board of Supervisors and talked about activities at the Center and the Vision Committee. Peters said he is going to City Council the week of April 25th. He had to miss the Council of Elders meeting because he was in court. Anciaux will visit Board of Supervisors and City Council in May. Muller will go to Council of Elders. Peters will go to Council of Elders in June. Lackender will go to the Supervisors in June and Krause will go to City Council. Shannon will go to all three in July. Miller will go to all three in August. ~ '1lIil~il,r "-- ::I._I ,---._:~ . ,", o .')\. .. "~",,, ,.'.. 1581 ..... I IS J rd, '.',.,1", ~~;,.{;:,::' . ~ " "',', "">'" '."'. '. ,. ,_...:__....~~;_-..:~__~.____.~_Ac:~',__.~:. . '. ,\ NUTRITION COMMITTEE UPDATE SCC - MINUTES PAGE 5 Thompson reported that Atkins had a copy of the agreement and the changes made by the Nutrition Committee. Lacina added that he, Atkins and Thompson were going to meet soon and iron out the differences. Muller complimented the Commission members for agreeing to spend their time serVing on the Commission and thanked them for the time and effort they give to the work of the Commission. He added that he enjoys his work as the chair and working with them. He announced that Peters will serve on a Social Services Task Force for the City. Engen announced he will also serve on one of the City Task Forces on the Arts. Muller reviewed briefly Maluchnik's Gift Fund Report. He and Meisel explained that most of the City Commissions were established by ordinance, but the Senior Center Commission and 2 others were established by resolution. The City is going to change this so that all will be by ordinance. He asked the Commission to read over the resolution which they all received when they took office and consider any changes in what they do now compared to when the Commission was established. This will be on the May agenda. Muller appointed Terri Miller, Chair; Fred Krause, Tom Muller to serve on a Fundraising, Gifts, Bequests committee. CHAIR TIME (' \ Muller said he would follow up on getting a student to do public relations. The meeting adjourned at 5:00 PM. Minutes prepared by Joyce Phelps, SC Secretary Minutes approved by Gerry Lackender, SCC Secretary I' I I I I I I " I'" ".' " .' ~ I, ~ ~Ji l ~1' , ,"', ':(-0' . .:.'1" " . .'. _,_~J, ,--- ..... '.\ --~ ,. _~~:.::i,':';;::!r"'i\,,();,,;';~i.. . "'.'-.'", .':::' .. "~ "f:-"j . ""'1,': .i.~ , ,",", '" ,',~" I . ',:.~t~"~'~/l' . ,'. , "I; ,01 ",i ,,' ., , ,.'" :..;,.' 'i':' . . . . .. ".:' ',:':~:~::..~~~~..~..;- _._~ ;.~.~-~~~...~---:~:., , ,', ' :,' ,,' .-: .,'. .' , . . .'..'_.:-,_."..."'--'-',",..~;:.,.-J'-'.:...::...'.:.c,,""~'""...:;:.I'." " I :"'. ,.. . . ", ..;:." l:,.c.iC. ;:L"~::.,'.:- ~~' .;");''''-~"''''''''';'''"'.I..'..><,...._ ,Q,._._":-;.. _ . /S8~ .r.--....".I....'.;'.. .)5: uO) " ""","",:,',"J . .f ~"o~ J MINUTES PARKS & RECREATION COMMISSION June 8, 1994 MEMBERS PRESENT: John Beasley, Tom Bender, Bill Brandt, Jana Egeland, Deb Liddell, Bruce Maurer, Matt Pacha, John Pelton, Dee Vanderhoef Howell, Kriz, Trueblood Kathy Bidawid, Cheryl carrington, Sara Crosby, Renee Pessin, Randy Lytle, Gary Beckman, Celia Burger, Rebecca L'Ecuyer, Sue Bender STAFF PRESENT: GUESTS: ". FORMAL ACTION. TAKEN: Moved by Pacha. seconded by Egeland. to approve the minutes of the May 11. 1994 meetina as written. Unanimous. .,;. Moved by Pacha. seconded by Pelton. to recommend to the City council that the Parks and Recreation commission donate $10.000 from the Hunters Run Park fund to the Weber School for playaround equi~ment. AYES: Brandt, Pacha. NAYS: Beasley, Egeland, Liddell, Pelton, Vanderhoef. ABSTENTIONS: Bender. The motion failed. WEBER SCHOOL PLAYGROUND: Liddell questioned the amount of time allotted on the agenda for the Weber School discussion (one hour for commission discussion and one hour for public discussion), with Brandt indicating the Weber School parent group was to furnish the commission with the results of the survey prior to the meeting and an hour was allotted to review and discuss the survey results. Bender stated the group wanted to personally present the survey resul ts to the commission at this meeting. He indicated the survey was conducted of the neighborhood and 199 signatures were obtained (mostly one signature per household), with virtually everyone in favor of the city taking $10,000 out of the Hunters Run park development funds and contributing it towards the Weber School playground project. with respect to how much money the School District has contributed towards this project, . Bender presented a letter addressed to Jerry Palmer from Wehner, Pattschull & pfiffner setting out a tabulation of the approximate cost of playground facilities and improvements included as a part of the construction costs, with the approximate total being $56,652. Pacha asked how much money had been raised to date, with Bender indicating approximately $23,000. ~, I I I i I II r; , ~~1i. " " , . , ,,11 ;i~":: ~.. ,\ \ . rr' . ~;L~ )1(....0 'J" ' ,'" .. ~;:.. ..., .~.. ...... ,)<':;::'-:-'--:"T'" .....,.,0..." ":",,,:;,.,:,.,,:'.,i:.':~"'.,,);i,,>:', , ':,." : ,. , '! ':' .;' - ' . . . , .,' , . ::~':: :::.:: ,,~",":1~~-!:r".. " ~'.. ~ ,. ' ,I I I : i J I (. i I '. i I . .'{" ';1' ""~/'tlllll''''1.r.i . ,~, I ' \,,"\~1/.'I~li " :.:i,;ll,,'i'~;, ;.J'; }~';':,~~f,I~: :"'I'~i.;~\\~. ,,;,~fj,'. , 1"'_,.'\..___._ ~ r ',\: , ,...... ' .. . o . ,.. ."", ;,..'1 ':} '.'1, : '..,/;;~ ; :':'~:,)P .:. [,,'.:'::.~'J.: '. :/;,,{ : '.\ .,' ,,' "',"11' t.",: ",',' ',.,'-,,1. , ~' 1'::;\' . :,) ',"~I ;';:\':", "!'jj" , 'i,.j I' i,:1 '[.\1 liS ' ~O ~>x ., ,': "', . ':" ':,:'~;,.\ ' , :~. "':?'''~~:~,\~~''~',;:.. , ".,', '",,' '. l\\)\ ,.) ~'o~ J. :::"/",= ....j ,;'. . 1', .\" l~ ,.,... '. ". I . , " " ,.,.. '. . , ~.. ' . '. ,-_..;.~",;,,-;,_...;""''''''''''''''''''''",","--~..~~~--- , '" . ._."_.:;..__.._._~......~,.~~~.. ._~...:.a _--,~_~'_':". __. I " MINUTES PARKS & RECREATION COMMISSION June 8, 1994 John Beasley, Tom Bender, Bill Brandt, Jana Egeland, Deb Liddell, Bruce Maurer, Matt Pacha, John Pelton, Dee Vanderhoef Howell, Kriz, Trueblood Kathy Bidawid, Cheryl carrington, Sara Crosby, Renee Pessin, Randy Lytle, Gary Beckman, Celia Burger, Rebecca L'Ecuyer, Sue Bender MEMBERS PRESENT: ,,',; . STAFF PRESENT: " GUESTS: i , . I I I , ',;, FORMAL ACTION. TAKEN : :; i' WEBER SCHOOL PLAYGROUND: ~:~. .:'.t" r\.' \,l' , fl \ 0 , ~. ."- ' " i; .' Moved by Pacha. seconded bv Eqeland, to approve the minutes of the May 11 , 1994 meetinq as written. Unanimous. Moved by Pacha. seconded bv Pelton. to recommend to the city council that the Parks and Recreation Commission donate $10,000 from the Hunters Run Park fund to the Weber School for playqround equipment. AYES: Brandt, Pacha. NAYS: Beasley, Egeland, Liddell, Pel ton, Vanderhoef. ABSTENTIONS: Bender. The motion failed. , \" Liddell questioned the amount of time allotted on the agenda for the Weber School discussion (one hour for commission discussion and one hour for public discussion), with Brandt indicating the Weber School parent group was to furnish the commission with the results of the survey prior to the meeting and an hour was allotted to review and discuss the survey results. Bender stated the group wanted to personally present the survey results to the commission at this meeting. He indicated the survey was conducted of the neighborhood and 199 signatures were obtained (mostly one signature per household) , with virtually everyone in favor of the city taking $10,000 out of the Hunters Run park development funds and contributing it towards the Weber School playground project. with respect to how much money the School District has contributed towards this project, . Bender presented a letter addressed to Jerry Palmer from Wehner, Pattschull & pfiffner setting out a tabulation of the approximate cost of playground facilities and improvements included as a part of the construction costs, with the approximate total being $56,652. pacha asked how much money had been raised to date, with Bender indicating approximately $23,000. I ' ,'.f' . . , . . -----.. .l~-"~'-'"-''''''''''' . ..L":/:",,,;';;'();::B!:,,(ti,:;;';;/,,,:::' ". ..' . / s '8 :J...' .' "\"':"i"1~;;5:"""::~...frl\ ,""". ~; ", ,.",U,L.J;~ . ,;/. .,' ' IJ;., ,'~I",\, "/,,,'1 ':' --: '" ""..-,,;, . :'..~' ~', :~.'; lZE'. ".-1",-- " '..';: 'f., -,l i , {(",-c;;, . I'}, ' r '\'-"1 '';' .'.-"." :'"1", ' ., '., '" ',:,'\ . . ~ . , ',J\~ i" -,:',1'1."...,.. . I, ~~ . <~, , "! " 1 ...' . . ;.. ".,".,", : :' ,'_:~;......;...:'~_._._,;.~'L_._~."...,,'".;;;1.:.:......T:I":.~'-.=:.;,..:.........'-'.:.....:....:.... .', . Brandt and Bender reviewed what transpired at last month's meeting for the benefit of those members who were not present. Egeland questioned what access routes children would have to Weber School besides the streets, with Bender indicating' the surrounding subdivision will be hooking up sidewalks to the school and children will be able to walk to it; in the interim, probably for the first year, children will be bused to the school. Beasley asked how much money was earmarked in FY95 . for development of a park in the Hunters Run SUbdivision, with Trueblood indicating $79,000, with $79,000 proposed for FY96 and $42,000 proposed for FY97. Brandt noted from past experience it takes approximately six months to develop plans, it would be approximately April before any ground work would be done and another $79,000 would be. available July, 1995. Trueblood agreed it was a slow process but one in which we hope everyone is happy with the end product. He noted there was no guarantee on the funding proposed for FY96 and 97. Maurer stated he has always been in favor of city and school partnerships because more can be accomplished by working together. He indicated if the city contributed money he wanted to be assured there would be a play area for pre-schoolers that could be used during school hours, noting taxpayers should have access to the equipment at any time they want to use it. Bender stated the plans call for a before and after school program and pre- school and for a separate playground area for pre- schoolers sometime in the future. Maurer stated he did not think the city was in a position to develop two playgrounds and asked if the Hunters Run neighborhood would be upset if a playground was not put in their neighborhood. Bender stated assuming $10,000 was contributed, it would not preclude playground equipment in the Hunters Run development. Maurer stated there was some indication the group was looking for a larger contribution than $10,000, with Bender stating the amount of the contribution was up to the commission. He noted $10,000 would be enough of a shot in the arm to take care of the immediate need. Beasley asked why the School Board did not provide funding for the playground area and landscaping in the referendum. Bender stated the last three schools built in the district (Horn, Lemme and Shimek) were put in with no hard surface play area, 2 L~ II ~.). ":,,,: , ","', ':'...',' : 'f' " " " '~\".':" ..:..,0" ....,1,\,.' :""",,/' "'-',;..'~,:>\'"'' '. , "" - . ~,., ."." "."' .,",~."., , , .\ \ , ., , ,'J' ,." "',: i ,.. . . ~ ' ,! ... ri .. I I, ' IS8, , " . "T~~-',fo. -";,' .-fl' ~";"~''-;'::'~AIV'f'" ..<L, ','.' ~.. , .'.'", " .. : :~h\'I'i:' .. :,t\ . ',', '~, , .. '. " .); ." , " ., ;,': , ~'. ". :: '~'" ....., J (:- \ \ ~ I" , i I i I i' I i. I I I I I I f': ~l~ ) ;~~ r;'~ rr... '. ......'I~..''''''.:t\(...l.L.l -.."...'.".=.'. -.\"S. ........ :"'I" "..,. " 0 ' " , " , ' ,,' .' --:"t, " ",' ":"", "''''-', ' .,.. " "",---- " ,', . '1 . , :~,,:' ~ I "1 ~. . . . .,'.. . '_ ___.:... _w,_ ,........".....,.,\" ',\,'''' ,.l.1.,'.'...:.';..I...": '.. ::..': ..,,' ,",~,., ....;': ~': ,.;....:.:.:.- ;~',., ;, ...'~~""",'~,'_. ~.__ :....~,::.__& . . ISB~ , . " " ',...,...:....."...'..."..':T".'. 'd, 8'0'" '(i. '., .' .1.5\:..""/ .' ' "'., I, "~ '~""',:,:.'./ ',~ ,/:;. noting this was before ADA and when playground equipment could be put in for $5,000 and it was no problem for the PTO to do it. Today the cost for playground equipment is much higher, and, the School District has contributed approximately $56,000 towards outdoor play areas, much more than it did with the three previous schools. He stated the School District's priority is their educational mission and they focus their money there. Bender indicated the School Board has not been faced with this issue before, and it was his position the School Board cannot continue to do this and shift a burden this large to the parents. He noted the physical plant and equipment levy is used for maintenance and additions to buildings. Maurer stated the School Board has to realize they cannot educate children properly by keeping them at their desk from 8:30 a.m. to 3:30 p.m. without regular recess breaks. Vanderhoef indicated the i terns the School District paid for appear to be needed for their physical education programs. Maurer stated he would be in favor of allocating up to $10,000 for pre-school playground equipment that would be accessible during school hours. (Maurer had another commitment and left the meeting.) Pacha indicated when this issue was first discussed he was not in favor of it. He stated after hearing both sides of the issue, the fact the money would be taken out of the Hunters Run parkland development fund and in the spirit of cooperation he would be in favor of contributing $10,000. He added if in the future another school was built without money put in the referendum for playground equipment and the commission was approached again for a contribution he would not vote in favor of it. Liddell stated she was concerned about accessibility and was not convinced the city will get what it wants to make the Weber School playground area a neighborhood park. She noted as a parent of children attending Hoover School, she would not want the school inviting people to use its playground during schopl hours, feeling schools are a protected area and strangers are not welcome. She stated the pre-school issue also concerned her, wi th the school planning a pre-schOOl center and after school program and those children will have precedence over using the playground equipment and facili ty. She indicated she talked with various 3 : . ... ..... ....... '.' , . ,\ ~ .. ';...}i:"O,; .1'....'.-.........'" ,? .,:..' .'.:~;/,' .-,~r:>..,'",",. j J , , @ , '!.! , I', , ". , ,"" '.',' ":~"":I"" :~.' "" ~':' ,,': ,- ~i'7 , ,.', ("'. \.l ) /::i-.... ;.; . '. \\ ,) '1 , '.., \; .--: ,/F- 0 L~_,., ,;;:'1 ',,', " '~ ,'. .,,", ,'" ,,'; .\'. ,.r'\I',, ~ .', ..~, ..'".' '" ;, ~' .'. , '. ," ~ "..,", :..' '. . '.__'_~_~." ~,:\: ~ ~~~~~'.::~~"_~'1.~'~"~' ~~,.~~~~~.,. '.\4\:~;""~'~:;~~"~~ '""' . ,'l , . . _._.,.~...~_..~.,...'_'~_.~...._, ___~~_'A... _. . . people to see what they thought, and did not find one person who supported putting city money into this project. The pUblic's perception is they would be paying for it twice. She stated she would support commission funds for this project only if the money could be designated for trails or some kind of safe passageway between the school and the park for the children, or if the commission would consider it a loan. Vanderhoef stated she also had, safety and accessibility concerns. She noted she also talked with various people and they all felt it was not the city's problem to take care of schools. These people pay school taxes and the schools should be paying for playground equipment and not the parents. She stated if this money was contributed it should be used to lay a trail for people in Southwest Estates to get to the school and the Hunters Run playground area, and connecting the Hunters Run neighborhood to the school yard and beyond so people can always have access to this property. She stated she would not vote in favor of contributing money for playground equipment for Weber School. Pelton felt there was elasticity in the school budget, and if there was a great need the School Board could find the money for it. He questioned whether there really was a great need to have a playground area the first day of school. He felt it would be unfair to the taxpayers if city funds were contributed, and the School Board was unfair shifting the financial burden onto the parents. He stated any good relationship is based on cooperation, and asked what the city is getting in return. He . indicated most commissioners have condi tions, and his condition would be that the money be used to help develop the Weber School native prairie area, noting it was impossible to insure these conditions would be met. Bender stated the money could be contributed to the School Foundation which accepts designated funds. Pelton stated 'he was not in favor of contributing funds for playground equipment. Egeland reiterated some of the same concerns and stated she did not think it was the city's responsibili ty to fund playground equipment for Weber School. 4 ~. .~: :'...m"',..'" "'<:J,\r: .\. ',1"-'\1,,,01,,,,-,,,:,, ,'i""", '..' , '. ':',):,~,,:. ,~,:' ~:...", ,:",:'o'ji~,\,,'.:~..',;.i':':::" ,"" . . \', ',;1 f; :'~ : \1 ".. ISB~ 1 i i ; I I I I' ! ,I r i i ,I """""f""";;'F"""O.,..ii, ^)j;; ". .( , ,~,~. .~ , ~ . :"" ",~. ,I, ,i,I" ,I ' ~', ,.':..:::.\.. ", '(' ~',..,;, .{. "::' '. '. "! .r;, ..u \'~ '\ ,~ "~'}~.~ I' ' i I ~ I ! i I I r~ II . ~ ~I";'" r.1;'t " !i'1 lib t( ,,,,:">~.,. o ., " ,..,." . "\.'. -'~',W,' ',;I' "..1 . ,'; , _.i"~ ',./. ;~, ',:1 ., ,. ',. " , , ,.. '. ~ ,. , , .. , . ......_....,_~-......'..-..,.'...~4'..L!..~..........;..~..'___~ '. ..,_ '. "" " Beasley stated he was not in favor of contributing money, with the major issue being accessibility. Brandt wanted the commissioners to understand regardless of how much money is contributed to the school, the money would be taken from the $79,000 already allocated for the Hunters Run park development. He stated everyone knows the School Board made a drastic mistake when they did not put money in the referendum for the playground area. He agreed the parents should not be paying for development of the school grounds, noting a mistake was made and the commission has a chance to correct part of the problem. He stated if the commission wants to designate these funds for the native prairie or trails, it would be defeating the purpose of why the group is asking for money. He stated he was in favor of allocating money out of the Hunters Run park development fund because the group has a genuine concern and need. I I' ! [ I ",..1 Sarah Crosby presented the survey and its results to the commission, noting 199 signatures were obtained from individuals who favor the city taking $10,000 from the Hunters Run park development fund and contributing it to Weber School for playground equipment. She stated the group was not representing the School District or the School District's needs. They are representing a parent group who are concerned about meeting the needs of the community they live in as taxpayers. She stated the survey gives a clear idea as to what the needs and desires of the taxpayers are within the community and in this neighborhood. She indicated the group presented their request last month and the month before and have given the commission an opportuni ty to meet their needs in a cooperative and less expensive manner. She noted the parents have done the brunt of the work for the city and the School District. crosby stated if the commission decides to pass by this opportunity, there still remains a unmet need for a playground for children in this area. She indicated whether commissioners have a personal bias for or against playground equipment or children, they have been appointed to represent them as taxpayers, and it is important the commission hears what their needs are. She stated the question is, does the commission want to band together in a cooperative effort and help develop an accessible playground on a site which is centrally located and accessible. Members of the group introduced themselves. ';,' , i " 5 ~ ," - JS]~ ).."".'.-..""....'.."....'..".....""'.."....1"'.'''.......1"':"';".' """'.'" ":':i':?\'::::',"\ '.':~'"'"~''' ':",.;:' '"," ;, :':~'; " '1" . '.' '. . . )50..' ,t':';:."'; ,~):"'~' ,__:~', ',,', ,.- ,~.',..'\..,..)..,.(,"~'.-'\..;",~~' ',., ....;.0 "'" -- --< -!,~:.\. ',,.:'.,,i.' ;''-''1' ., ~::" . ";',,.' ~.":_"'1. " .. :.. ' , .; ,<. ,...~:.; .t, (~'\ . .\,) " ;, , I ( 0 .-,:,' .. '1 , ':". ,,' , . ':,',,~t;:. " " ' ..\1,\". ' '''',,-'' , . '.~. .( ,. \,1:,"'. "'; , , .,' , ...__._._-;-._~.-._._._-_..,+- , ' ,.. ' . ," '. ',", ':;'...', ' -,'-'---'---,----.....~_....-..>'. ,". , . .. , " .:, ',.." : ',' ., ;, ,.."._..........................'-',......~....~._....:.--'--_.--, Renee Pessin, chair person of the playground committee, distributed the design plans for the playground area/landscaping and reviewed the costs. She indicated the school ground will be seeded, noting the children will not be allowed on the grass and they need to have a playground area. She stated the group was here as a neighborhood group aSking for funding which will serve an immediate need of the neighborhood as a whole and will provide a safe place for children to play. Crosby ask~d if plans for the Hunters Run park area included playground equipment or if it would be developed as a natural area. Trueblood stated the city would be working with the neighborhood to develop plans for this area, noting initially when he met with a neighborhood group they wanted to start off slow and casual with a trail and picnic tables, making it accessible. Beasley asked if the group had discussed what it could do with the money it presently has if it was unable to raise further funds. crosby stated the group would be discussing this, and items would have to be trimmed from Phase I and made a part of Phase II. Beasley asked as things stand now if they would have any playground equipment when the school opened, with Crosby stating they made a commi tment as parents to have something for the children regardless of whether they get help. 'J , I '1 I .':1 Beasley asked Celia Burger, principal of Weber School, about accessibility to the playground during school hours. She stated there was no polipy prohibiting people coming onto the school ground, noting it is a site decision based on the safety and continuance of school. The main concerns of the group with respect to the Hunters Run park area is its lack of accessibility, it is frequently too wet, and being dangerous due to its closeness to the interstate, creek and wooded areas. They feel the school ground is the most centrally located area that would be safe and accessible to everyone. ! .f' Brandt as]{ed for Trueblood's input, .with Trueblood stating a staff recommendation had not been formulated. Trueblood stated the memo he sent to the commission regarding the Weber School playground issue set out the factors which might favor contributing to the playground area, factors 6 . IS8~ : .).,.....""".._,..""~""..""'..."._........."- "'1" .... I . Y ," , ':o"":,"... '\ ". ':"5.. . ".'.' '''0-'.' . ':'_~'i,',,;:,.-,:,;,.,':<;r;',c::'}~,(.:-~:~~;':j.I'"I.~Y.'\.:',':;:':,'":',:.:..,,.,>, ',' ' ','" ';', ",... ""., ',',t....... . , ' ) _' ',' - . ;',:,::,;"),:,,,,'1':";" ~~,' .'., ;'" '\''''':' ,',: i: . , , i ! r~ '1 ~ , i II~ ~ ~. . ;~, :i!J r", i" " .(,- ---0 /i. . . .., -""" ., ., .~ "';,':"~"~;'\';:i' " ,', .' . ",'_._",...:......-.'..':.1" . ~ ,~. 1 ,.' " - -,,' ..~,,_.~.._'~,' ,''',.~.-....."''.~........,._..~.._~._-,,.., '. 15tj~ 1 ;([0',; ',""'''',"_,,';,1' I , .' . . . ,."~ ._.-,-~---,~,...'..~,;-.\"_..:.:>.....,,...~,,_....,-~-- which might favor not contributing, and other factors which could be considered either pro or con. Brandt stated he personally would like a reqommendation from staff, with Pacha agreeing. Pelton disagreed, stating Trueblood had been extraordinarily fair and had presented his thoughts to the commission in a very concise memo laying out both sides of the issue. Pel ton stated it was incumbent on each commission member to make their own decision. Lidde~l agreed with Pelton, stating if this were an issue that had heavy implications for department staff it would be in the commission's best interest to have staff's recommendation. Bender felt he could not vote on this issue. He stated this group came to last month's commission meeting and were asked to conduct a survey. A total of 199 signatures were obtain, an overwhelming majority who supported this project, with no vicible opposition in the neighborhood. He stated he would be appalled if the commission, after asking for public input on a neighborhood park, ignored that input. pacha stated he would make a motion to recommend to the city council that the Parks and Recreation Commission donate $10,000 from the Hunters Run Park fund to the Weber School for playground equipment or anything they might need to meet the immediate needs. pacha indicated there is a need for playground equipment and in his motion he is trying to cover everybody by saying whatever is immediately needed. Pelton stated he could not vote on the motion if it was stated this way. Brandt stated he would second the motion in that there was an immediate need and the lack of a park in this area. Beasley stated it was the commission's duty to represent the whole community. Vanderhoef stated safety for all school children was one of her biggest concerns, and indicated she could not support contributing money for playground equipment. She stated this is a wide open area where they are just beginning to lay streets and sidewalks and the city needs to get the children to and from the school, other areas and Hunters Run for the next 100 years. Vanderhoef indicated she would support the school and neighborhood and access to Hunters Run park and school grounds by working to develop tra'ils that would connect all three areas. Liddell and Vanderhoef stated they could not vote for the motion as stated. pacha 7 -.--- ]'....0"...""....,,",.... ...'-" . ' ' '\ l' , \ ' O ...' (' , , .\~ M' I"'" " ...~......" ,.' ',', ' \ G ",i.!., i .t~~~:.i'~, ,,~':i'" , ' _::"-' [~ .\ rd I , ! i , , I I : I I I ! ' I \ ~ "I .. ~I iA~l l,ii t~ l ..1::,\,; " . :': :q'~t~.~\~: , . ",'::"..,. ,-..' .' .. . ,', ~ , . ," . '~'"t :: . . .' , . ""''-'. ',;:."" . ......_.,..'..,....~-,,\_~'.: .--; , " " , , , . ' .. ,.. ....' ,;...":.;.......,,,.'-"';,. _,' ".:,:.~r.;.;,k.-..~~~"c.:. ..t'~',' ,,"..;~ ,...., .,,",,,, '".,,",~ .,' i~~,,' '.' ,.' >'" ."-,>--,.... '....~._.~.,.~, A_ withdrew the motion and made the following motion: Moved by Pacha. seconded bv Pelton. to recommend to the city council that the Parks and Recreation Commission donate $10.000 from the Hunters Run Park fund to the Weber School for playground equipment. AYES: Brandt, Pacha. NAYS: Beasley, Egeland, Liddell, Pel ton, Vanderhoef. 'ABSTENTIONS: Bender. The motion failed. Vanderhoef asked staff to begin work on developing the parkland in the Hunters Run area, with something being completed by this summer. Beasley stated if there had not been an open area that was going to be developed into a park in the Hunters Run area and available money he would have voted to contribute money for playground equipment, but noted there is land waiting to be developed into parkland that will fulfill the needs and it would be a pUblic park in a true sense. The park can be connected to the school, providing safe access to it. Liddell stated this would also include children from Southwest Estates. Brandt stated he felt the commission missed the boat, with Iowa city continuing to grow to the west and the commission could have recommended helping to fund the playground at Weber School, which would have meant no maintenance to the city, very little expense and the money saved could have been used to improve existing parks. Pelton felt the commission did not miss the boat, noting the commission had spent many hours discussing this issue and felt it was not the commission's jurisdiction. He saw this as a very narrow need at very narrow space of time by a small group. PARK TOUR: It was determined the 1994 Park and Recreation facilities tour would take place on Wednesday, July 13, with a short meeting beginning at 5 p.m. The commission determined what parks they wanted to tour. PARK RESTORATION: Trueblood updated the commission on park restoration efforts: most of the general clean up has been completed; 70 trees have been planted; many dead trees were cut down and removed; the Iowa city Boys Baseball season opened on time with new sod and infields and staff will be meeting with a representative to discuss above-ground irrigation; a total of 12,000 tons of sand were relocated to two different locations in city Park; staff is looking into the possibility of dredging the ponds in city Park and using the dredged material to 8 1~8~ ,.. I , I I I . r ". f'J\' \&" ! ,{ ",- ! . '. '1', , ' il''''~'''''~''' """",,,,,,,,,,~'"''''.'''<'''''''C''''''T''''' 'I' ..,'..: t: ",:' ,',' ,.>::""",,;,.\ " \ .', "0"" .....0,," "", .' , ')5' . '. , ..:,','....",I,~;;<~;:..--,,)V~:':::':.:::"::.,-;,. ,:' ..:,' ", "':~. '.;,,;:~:,,'~'\~:,t";"'J ,};':. (" './ . ',,0, ' ' " " " , 1," ,,' '.';" ~." . ' , i, , , .;',! I " .' ,'Mo,. '~ , . , . ~ '.' .- :,'~r~,~'rt c , ),,'.. .' '.,'.,:; .~-_.~~:..,.:..., PENDING ISSUES LIST: (:- ( ..;,\! --', \\ .~ ~ ! ' . I I . . ! M ~ '. -~ (C. 0 ...., ~ "I' .. '~' , '. . " ., . ' . . .':.. .,_"_-~",,,,",,,,,,,,,,,,,,,,,,,,,,,,,,,""'-'-"""''''~~_.''--- " ,.. '. ,':'\,,'. ......_.~_._.~..~......_..,...__~.'__.._.__.u'. . IS8~ 'Ys',:'lti " ';<;"~",, l ", ,~,:,' '. cover the sand in one of the locations; seeding has been completed, and the areas will be overseeded this fall; the majority of the amusement rides are up and running; the parking lots will be completed in July; 80 more trees will be planted in the fall; and staff is still looking at creating a small sand prairie area and completing it this fall with the use of volunteers. At the commission meeting on March 9, 1994, five issues were selected from the commission 's 1994 pending issues list. The commission prioritized the five issues to determine the top three issues to complete this year. 1. park/Sports Complex - laying groundwork for development 2. Policy/Guidelines with respect to use of Parkland Acquisition and Parkland Development Funds 3. Neighborhood Open Space Plan - determining: a. if parks are meeting needs of neighborhoods; b. what neighborhoods want; c. what improvements can be made to parks with small amounts of money; and d. inventory of all parks and how each is being used and completing 3. commitment to and Development of Trail system (Stanley Plan) 5. Exploring and strengthening Relationships with the School District and Neighborhood Associations with respect to the two-way tie for the number three priority, Trueblood stated the commission is on record supporting the Iowa River Corridor Trail System and asked if there was anything further to do at this time. The commission agreed there was nothing further it could do with respect to the trail system until they were approached with more specific requests. At a future meeting the commission will discuss exac~ly what it means to lay groundwork for development of the park/sports complex, will continue working on setting policy/guidelines on use of Parkland Acquisition and Parkland 9 - 1.":.'..--.-..';...';.........'. " ' " ,,"'.,"'J"',','>', :'-','. .. " '.c",()"L,:.;.:::' ". '.\ . . , ~ ' " ,'" '.' "~I ''''',~:'';t .,,' ''',~''',' ':""; " :",-'1. ~.;"..,i. " ' .. , ': '. ..,~h;(. "",'. .'\ .,.;' "', ',;~' '~ '. '~', , i "". I' u.':__,,,,' , ...:--......., "" ,': I,., ,.. .~ ' , ..-\ .. .. , ' ,,;1 " ' , '~ " ' : .- ,,,,.'-,.,.-. -_..,,--.....,~"..,...,-"'_.~,.......~.........:.._;"-,. "; " ~<.. ' . , .;. C'.. ,___'...,."_.~.,"...'..~,...."'-~........o:."',,';'''''',.<.,'''.'''',,., ,..w,,'"'.''-';'''."_.' !'''''';;'''"'~'''-'~''''''''''_~_:'''~. A.:: .\ Development Funds, and will begin work on aspects of the Neighborhood open Space Plan during the commission's tour next month. MISC. REPORTS: Liddell reported the Parks, Recreation & Open Space Task Forc~ completed its work on developing a vision statement and goals, a copy of which will be sent to the commission. COMMISSION TIME: Vanderhoef commended the Iowa city Girls Softball Association on the work completed at Napoleon Park. She requested staff to send a thank you letter on behalf of the commission to the scout troop for their recent work mulching the trails in Hickory Hill Park, and to Regina High School for their help in refurbishing shelter #11 in city Park. . ' ., Pel ton noted Scott Park is looking much better along the creek which had been torn up. He stated he was proud of the commission and it should feel good about itself for what it went through on the decision made tonight with respect to playground equipment for Weber School. '\ . Beasley stated city Park looks good and College Green Park is very popular, noting the park is heavily used during the lunch hour. He stated there was a need for a bridge in Hickory Hill Park and would meet with staff to show the location. r t (-', , ' \ \ ~ I, ' , , I I , ! .~ i I Egeland stated she visited the Kiwanis Park area, noting it would be a nice link to willow Creek Park. She stated FIRST is gaining momentum and will keep the commission posted on its progress. ~ Liddell questioned the policy about not allowing people in street clothes on the pool deck, with Trueblood stating it was primarily due to safety reasons and he would follow-up on other reasons. Liddell stated she would like the commission to look at the policies of affiliate groups to determine if there are gender specific/exclusionary policies. She stated she was aware of some young girls who wanted to play baseball, but did not feel they could because it is only for boys (IIIowa city Boys Baseballll). Vanderhoef stated a copy of each .affiliate group's by-laws and policies should be on file in the main office, with Trueblood indicating he would write each affiliate group requesting same. The majority of the commission stated they would like to discuss this issue at a future meeting. ( , I...,' '. . '" 10 .... -1 JSB~ '..1', (Co -,I ,,',. ,.,",...:',;\,', '. . ,,-,.;':>("}~'GJ,;.' .,..!..;;!::;~,.":~\"'.""."r".'::~.,.."..'I;';-5. .... '..'..n::: . _ _" "" ',,; , ,"; "t,..::- ,:,/:",,' " ',",",1\'"" '::""'.d:~~~;~~; ,'." -.,...,..-,-,. .. J'1l!Ji!iln"" J.:..'..\., '::'" ';', ,,'~ '" i;:~I\;.'\ , . ' " ;'\ ,. ,'\,' , '. , ' . ' ",; , ,., , , " ~ ' , . ,.' ; ;~",:~'~~:,-,:,_~""",-",~"J...,.;'.~~0;'::<'!J":_';':'\I"":"""""''"'_''~.".....'.,,'-,-',..""~..A'..""'-'-'.~. ~._...;..::""":'A.____,~.I..,_.. .... ' i , . DIRECTOR'S REPORT: Trueblood reported on the following: Reno street Park/Montessori School Pro1;lerty: An offer has been made to the Montessori School to purchase the property (25 feet) north of the school and adjacent to Reno street Park; as yet, staff has not received a response. .I " r' Wetherby Park Area: An offer to purchase approximately 10 acres adjacent to Wetherby Park was made to the property management company that manages the property; the company is requesting more specifics. , ," . I. ': ,~ '~ '. , . "<i " , " , t 1 , , , other: Joyce Carroll's father passed away unexpectedly last weekend. ADJOURNMENT: Moved by Vanderhoef. seconded by Eqeland. to adiourn. Unanimous. The meeting adjourned at 9:30 p.m. ,i I '-- "- -I , I , ~ i II , ,! '. I ',I, ',". ,. I I , " t; I. I I I II rill I ...} .0 11 "':, ,';.";:';',;"'" ,..". "." \ . ~. '! ' ""i" ,.,-'\1...: l....."~nl'\f'~'~,,-M.n~';r.;"~, '''Uf.l'!\'''''''''\'~'''''~''''-l'''~.' ,.,......, l", ',' ,:: 0' ,.' ,:"'1':-" 0\ 'JS' n",. \ '''',':, ;'" ..,,""'. ,',:, '" ' '.l: ,',' I.::J'" , I . '..~. ,l,:" . " " , '.: j." \ ',,,,,, : 1 IS8r.L ,l?, P,' =>" ~ - ,,':'ft'. .-....'1'-...- .~ , , . (L\o\:t~ ) ~-- I, ' i, r~~\: ~ . . ! .1 " j I ; I . I i I i k, I ,.' , . ! , , \ J ~~,: " C""""".' : 0 'j. , .: l '" . "r' "\" '. "~ , '~' ..... , '~"!,, " " , . ':~, ' ,.. ..,......".,.,,___.,u...A__......, . MINUTES IOWA CITY HUMAN RIGHTS COMMISSION MAY 23,1994 CIVIC CENTER LOBBY MEETING ROOM MEMBERS PRESENT: Jason Chen, Pamela Dautremont, Alison Ames Galstad, Ken Gatlin, Rick Graf, Pat Harvey, Dorothy Paul, Ann Shires MEMBERS ABSENT: Sara Mehlin STAFF PRESENT: Dale Helling, Linda Gentry RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The Chairperson called the meeting to order at 7:00 p,m. A motion to approve the minutes of the April 25, 1994, meeting passed unanimously. CASES - STATUS OF COMPLAINTS AND INVESTIGATIONS: Commissioners requested that Helling indicate what would be done with cases and pending investigations during the vacancy in the Human Rights Coordinator position. Helling advised that he would attempt to respond to all inquiries and assist individuals who wished to file complaints. Complaint forms will be accepted and appropriately cross-filed. However, complainants will be advised that no active investigation will occur until a new Coordinator is hired. Pending cases will be treated similarly in that no active investigation will continue in the interim. There are a few cases which may be nearly complete and, time allowing, these may be referred to the Assistant City Attorney. Helling advised that the vacant position is being advertised regionally and the closing date for receiving applications is June 6, 1994. He suggested that a team of five persons conduct the interviews. This team should include one or two members of the Commission who wish to be involved. It was requested that the Commission select two representatives and that other Commissioners who wish to make suggestions regarding the hiring of a Coordinator communicate their wishes and ideas to the Commission representatives. It was agreed that the Commission needs to be involved in more public relations efforts and to better inform the community what it does. One idea put forward was that the Commission regularly sponsor and schedule forums at the Public Library and that these becablecast live and rebroadcast at other times to allow for maximum exposure on cable TV. REPORTS OF COMMISSIONERS: Dorothy Paul advised that she had been involved in efforts by the community to retain the Spanish language channel on the local cable system. A meeting of interested persons had been called and both the City and the cable company had been contacted. The cable company agreed to make certain other changes in order to allow the Spanish channel to 1573 . \ .1.- ..".0....)'.. " " .,'..', 'Ii:' . " ' ",' " , , . , ' ..::.",. ,::."". I " , I ,!' '1~5 ,l[i~ . .,-.,\;,,''''-;,1 '.. ~.,- .' ~,~ " ': rdlt.~' c ., r i .... ;' / ':',~, ~ " : ',\ L~ ... , ',' ",', , , ': '.., . . ::~~,-~~.~!_,::_,._.,..._, .....'~',..~.- ;.--.".. ,.. ..,.,,, '.~""J,''',~' ~....._ "_.,.~ , . , _...._ ~''",.".~'~,..:..,...l. ':-'I,'."~'i.,.\,~,,~,.,.,,~~_..,,__...., ',,' Iowa City Human Rights Commission May 23, 1994 Page 2 remain on the air. Jason Chen reported on his involvement with the Housing Task Force and the consensus of the Task Force that affordable housing should be distributed throughout neighborhoods rather than in large multi-unit complexes. Rick Graf reported that the Task Force should be getting a report on housing opportunities for persons with AIDS in the near future. OLD BUSINESS: None. NEW BUSINESS: None. ORDINANCE REVISION: Ordinance Revision Article VI (Draft discussed was the most current version, that being the one distributed by Anne Burnside as part of the entire Chapter 18 revised draft.) 1. Discussed item "d" from section 18-54 (p. 40), and the equity of having conversion policies for domestic partners. Galstad moved to add a conversion provision to this paragraph and Graf seconded. Vote in favor was unanimous. 2. Discussed "Termination section V" of subcommittee draft #3 (p. 31. Shires moved addition of this provision to section 18-52, #8 (p. 38) of working draft. Graf seconded. Vote in favor was unanimous. 3. Discussed minor revisions - corrections of typos and minor changes proposed by Graf and Dautremont. Agreed on changes and Galstad said she would submit them to Burnside. 4. Discussed the definition of "Family," p. 3, sentence 2. There was some lack of clarity as to why the Commission would apply this definition only to Article VI, and some question as to the impact it would have on HUD compliance if we applied this expanded definition to Article V. Commission agreed that they would prefer to see the definition apply to all of Chapter 18 if possible. It was decided to leave the definition as is on p. 3 until we receive further clarification. 5. Paul asked for clarification on the term "International Convention" rather than "UN Convention" on pp. 5 and 6. 6. Harvey proposed revisiting the time limits suggested for sections 16 and 17, previously discussed in ordinance revision discussions. Discussion followed and it was decided that this level of detail would be left out of the ordinance, but included';in the Bylaws. Co l~'r . ' ~ IS83 . ,';)',..,"',.....:,;;.,',....,'''\,....,..,..........,.'..-..., . .....0 ',' '." "1,,;.',,-- ,', ":,:~" ,;} :>:, "'", ' T - ~~ .' " i t::\ I;.:J ,J -!- T . ." i...J Ira """<: ,~.". ,,' .. ',;, ';:,:'~"~' '.' ". _;;~:;:".l~' .~::,:,):,:,,'" ~', ,,',1', .' :.rj ". .,t" ,", " ~ )"' '!' . T;, ;', .,... '1:. ,; ~; ~ " i ! , I I . . 'I '1 i 1 I ! , , " 1 '; , ~+'\ I r ' , \ I ~ I . . . I \ I \ , \ I !' I' ~1 ,[.) .... ,. C' ; .... 0 "', '_..__:"_u___ /S8.a ......';! . r~'~'."' 'a"""": '2S,rlCJ'!" ." ,',. " "..\" \ ;', ' ~,,'-- .',' .,,':1,' .~ ' ,1'; "' t, J:',,: , '''-t' ': ':,',~.,\' , \1' >, ' .," .",-,.,..; ~",'~.-, ,":':'.',',~;:,~.~~~~;.;L",~::,~~(c;"-:~<..",,,.;,,..._~.~~_..~:.L Iowa City Human Rights Commission May 23, 1994 Page 3 7. Graf moved to bring the ordinance revision to public hearing and Shires seconded. Vote in favor was unanimous. June 9 was chosen as the date for public hearing, with an alternate date of June 7. Galstad will contact Helling about posting the hearing notice and scheduling a room. 8. Revisited "new business." Shires and Galstad volunteered to be involved in the screening and interviewing of applicants for the Human Rights Coordinator position. Harvey and Paul volunteered to be alternates should Shires and/or Galstad be unable to participate. 9. Shires distributed examples of forms for domestic partnership registration from San Francisco, Ann Arbor, Ithaca, and Minneapolis. Adjournment. clvright\hrc5.23.mln <0....),.'.. .,~ .. ""':," ..T....,~, :]..:.:."".'.-.-........'''...' ':":'::':';':"";"';"'/>~':',,'O"":::"/:'.::"/., "r4~~L?:'.':~':':o.::.:', ;,'>", ':, "'_"""."" ,V"'" ,.1< ""'1" .,.," ' , ' ". ,:': :,,,,,"',:;/':)'-;:':.;','1/:.':.':\:-"";' , .'" ...',',"..,' ,. ... ~ : I . .' .\ l;nl'i,m' .' \\'}~ ~\)v J \ ,,>'I ~l I I , I I i I I i I~ , , \ I \l "j :.~~,,- b ~. l. I'l "' . . .\,' _'T\\t,., , " ~ '. . :.' , ",.; '--"'''.''- " ..___.,_'___.._ ...._, A .um.". ,.~, ,""".' \..'- _" ",.'. " PREUMmARV Subjact to Approval MINUTES IOWA CITY BOARD OF ADJUSTMENT JUNE 8, 1994 - 4:30 P.M. CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: Patricia Eckhardt, Bill Haigh, Tim Lehman, Catherine Johnson, Rich Vogelzang MEMBERS ABSENT: None STAFF PRESENT: Bormann, Burnside, Rockwell, Schweitzer OTHERS PRESENT: Michael Brenneman, Diane Zaerr, John Shaw, Patty Miller, Martin Jones, Frank Fleming, Lorna Cress, Pierce King, Marilyn Skaugstad, Duane Means, Stan Good, Timothy S. Grady CALL TO ORDER: Chairperson Vogelzang called the meeting' to order at 4:36 p.m. CONSIDERATION OF THE MAY 11. 1994. MINUTES: Johnson had a correction to page 11 where it stated "She [Johnson] had a concern about the adjoining lots whether they were occupied by renters or owners." She said this did not really reflect what she had said; that she was concerned with effects of the proposed exception on the occupants of the adjoining property regardless of whether they were owners or rents. Haigh noted it should read "The motion carried 5-0" rather than "4-0" for both EXC94-0007 and EXC94-0008. Haigh moved and Lehman seconded to approve the minutes of the May 11, 1994, meeting as amended. The motion carried 5-0. SPECIAL EXCEPTION ITEMS: 1. EXC94-0007. Public hearing on a request submitted by the First Mennonite Church for a special exception to expand a religious institution in the RS-8 zone, and a special exception to permit a yard modification for property located at 405 Myrtle Avenue. Rockwell gave the staff report. She noted the yard modification would result in a 23 % reduction of the setback requirement. She emphasized the effects of this encroach- ment were offset by the 89 foot setback of the proposed addition from the Myrtle Avenue property line and the orientation ofthe building with a sloping roof edge rather than the gable facing the property to the east. She said the church intends to con- struct a retaining wall and fence 16 feet east of the proposed addition and this will recess a portion of the lower part of the addition from view. Staff recommended approval of EXC94-0007. a special exception to permit the expansion of a religious institution, that is, the construction of a two-story classroom and office addition on the east side of the existing First Mennonite Church, and a special exception to permit a 25 foot reduction in the setback requirement along the JS8~ ,tC"""-o ,- -=~ r'-, ~ = 0.')'....'....,..."... '''':- ,',~' 'I',""..'..'''.' ,.. . o ',: .!. " r )5 . ~ ':'." ,0'.... , ' ,',' " !~ ' "_. ., i"i .'. ' , ,.r'.II" .'., .. .,;> , j", 1 ..',. .~"" ,.. . . . .', ' . ... ~""...,,,.,.,._,.._. .",.,.v"',J,\-"~-'.., "''<. \,;.. ~ ..;...... '-... ,....-,.__.. ',"~.~b'M.".~"'_"" A... ..,_..,...~,..,....,.._--.,..'-'.._: Board of Adjustment June 8, 1994 Page 2 ,( .-.~ r \ \ ' ~ \ .~ r',,}"" I ;, i I ; I i , , I ~, ii' , i \ ' , C-. . 0 " " ~~--- i . , I ! east property line for the length of the proposed classroom addition, subject to 1) Council approval of a Zoning Ordinance amendment to permit religious institutions in the RS-8 zone to access collector streets, and 21 compliance with the City's off-street parking regulations. PUBLIC DISCUSSION: Michael Brenneman, attorney, stated he is a member of the First Mennonite Church. He reported the intended uses of the addition were only for Sunday school classrooms and office space for the pastors and secretary. He noted the Board had received a copy of the Church's new parking policy and a history of the parking lot. He said the Church has no desire to be mistaken as a commercial parking lot. He noted his agreement with the staff recommendation. Brenneman did not agree with the way City staff figured the height of the building in relation to the setback requirement. He said the City used the average of the heights of the peak and the eave, which would be fine if the gable of the building were on the east, where the yard reduction is being request~d. He stated in this case, the gable is on the north side of the building rather than on the east. Brenneman said the Church's property slopes southward and the building is located at the north end. He noted the building will appear to be one story in height from Myrtle Avenue. He stated the land also begins to elevate to the east and the proposed building is at a lower elevation than the residential buildings immediately to the east. He said it was the church's belief that the property was unique because of the sloping of the land; that the proposed structure would not be a looming building at all. Brenneman said the church has heard from neighbors. The response from most of them has been very positive. He related there are several members of the church and the architect present at the meeting to answer any questions the Board may have. He said the proposed structure represents an overall benefit to the community. He encouraged the Board to approve the special exception. f ,f Reverend Diane Zaerr. 809 Center Street, co-pastor at the First Mennonite Church, said the church members have learned a lot since coming to the Board of Adjustment. She noted the project and coming to the Board has given church members the opportu- nity to get to know their neighbors. She stated since the last Board meeting, the Church has invited neighbors to tea and shared the building plans with them. She noted Church members enjoy Iowa City and the Church's location. She asked on behalf of the Church for the approval of the special exception. John Shaw, architect, provided the Board three drawings of the proposed addition. He stated the first drawing locates the church on its property. Shaw showed the Board the proposed addition and the location of the retaining wall. He clarified for Johnson that the retaining wall would follow the grade of the land, but there would be a 44 inch high fence on top of it to satisfy safety requirements. He located Frank ~, ~:~~ ,~ L=' ~ 0>';],/' IS8~ ?S .,ld, \ "..,",- , .'.. " ;:;mii\\ t, , ' J~ r .\ C-' \ , ,""" r~ Ii ~ I I . , , , ~ I . I , . I I I k I( i I \ I , \ , :~,.'~~"; :~, !~/~ ;'f1 ~'~:I L. "IF.'". "'-0 l,. " \. i .' ... . "I , '.,\\1,: ''..' , '....' ~ ., '-,.,.., ,.. . ,',.,~ .: _.~,..__.",--".,',' ,"...__',"'_"" ",1""',:.-,,,. _,.",.,,__:...,..A... Board of Adjustment June 8, 1994 Page 3 I Fleming's house and garage on the drawing, and stat'ed, from this location, it was highly unlikely that Fleming's property would be adversely affected by a sunlight blockage. He noted the surveyor found that Fleming's garage and porch encroach into the required side yard setback. He stated Fleming's garage is two feet from the property line, when by ordinance it should be set back five feet. He referred to the second drawing, which represented the east elevation of the pro- posed structure. He stated his view of the intention of the setback requirement was to keep adjacent structures from blocking sunlight and air. He said City staff's method of figuring building height was not appropriate for this project, because it applied to cases where the gable end of the structure ran parallel to the property line. He noted this is not the situation with the First Mennonite Church, because the ridge of the proposed roof runs parallel to the east property line and the high point of the structure actually occurs further to the west. He explained his way of figuring height follows the natural grade of the land, and gives an average grade of : 6.75 feet. He said this grade requires a setback of 33.5 feet, which would require only a 7.5 foot encroach- ment of the proposed addition into the setback. He referred to the third drawing which located the buildings on Fleming's property in relation to the proposed Church addition. He noted Fleming's property is higher and in front of the proposed addition. PI \!;) Johnson asked how high the retaining wall will be where the fence begins. Shaw said where the retaining wall will be 3.5 to 4 feet in height or higher, the 44 inch high fence will be on top of that. . Pattv Miller. 3205 E. Court, a member of the Church education committee, said classroom space has been a problem for some time. She noted the Church has tried to find creative solutions to its space problem. Church members have met in the Church balcony and stairways. She explained the second floor of the proposed addition has 9 classrooms, a toddler room, and restrooms, and the first floor has 8 classrooms, 2 pastors' offices, and 1 office for the secretary. ~ ,1 Martv Jones. 1440 Grand Avenue. University HeiQhts, said he was there to read letters to the Board of Adjustment from neighbors who were unable to attend the meeting. He stated the first letter was from Mr. and Mrs. Dale Hack at 527 East Myrtle. The letter related that the First Mennonite Church had been considerate to its neighbors in the past by paving parking areas, planting trees, providing lighting, and supervising the parking area during athletic events. The letter expressed the Hack's support for the Church addition. Jones read a second letter from the Mr. and Mrs. Klinemeyer. The letter related that the Klinemeyers had looked at the Church's plans and supported the Church's growth. The letter said the Klinemeyers have experienced no problems with traffic from the Church. The letter said the Klinemeyers do not believe their property will be hurt by the proposed addition; that the Church has always taken pride in its property. - o. ,). .....",....., "'.,~':"':',' IS8~ "SS ' la, =~~ . - "'...,'",,,".. , '::.loI't.'~'.f' '" ' 'j\ , .( ,.-" \ \ i/"l /4}~ , . . I ~; 4 . i', :1: l[. ~ 6~ "11.. ,,' IS8~ ~t'; , .1:0,. ,"l po , . ",:r:', ' .". . ". ',' '..;' , " . " :1, ... ....,.,.....__.. ,...,,,.'~'__...n....~___, Board of Adjustment June 8, 1994 Page 4 Frank Flemina. 2786 N. Libertv Road. North Libertv, stated he was 100% in favor of the Church and its activities, but was against the special exception. He was confused about how both the City and the Church were figuring the building height, but he didn't care whether it was a gable or a fence or a retaining wall. He didn't want to have it looming over his property. He wanted the Board to know this was not a win- win situation. If the Church was allowed the exception, he would surely lose out. He said Brenneman's letter to the Board represents that the new structure will open up Fleming's property to more light and air than he had before. Fleming doubted this very much. He said the church had already cut down a beautiful deciduous tree that offered shade to his property. Fleming said that Brenneman suggests in his letter that, if the land were residential property, the setback requirement would be far less. Fleming said this was missing the point, because it was a church in question, not a house. Fleming realized he was the only neighbor at the meeting objecting to the addition, but he felt the addition solely affects him and his property. He said the Church has 3 buildable acres and th\l proposed addition is simply the least expensive option to the Church. Fleming related that the new parking policy was not being followed. He said the Church was going to allow people outside the parish to park there for a required donation. BOARD DISCUSSION: Lehman moved for approval of EXC94-0007, a special exception to permit the expan. sion of a religious institution, that is, the construction of a two-story classroom and office addition on the east side of the existing First Mennonite Church, and a special exception to permit a 25 foot re,duction in the setback requirement along the east property line for the length of the proposed classroom, subject to 1) Council approval of a Zoning Ordinance amendment to permit religious institutions in the RS.8 zone to access collector streets, and 2) compliance with the City's off-street parking regula- tions. Eckhardt seconded. Johnson asked what action the City Council had taken on the Zoning Ordinance amendment. Rockwell reported the Council decided against expedited consideration, but the first reading had been approved 7-0. She explained the amendment has to have two more readings before it is officially adopted. Vogelzang noted the Board had a lot of time to discuss and think about this exception. He believed the Church had made every effort to cooperate with the City. He was not terribly concerned about the 23% setback reduction in light of the building's elevation. . Eckhardt stated the exception was reasonable. She added there really was not a more appropriate place on the property for the addition. .- -~, . ' ....);: '. . .;.,0 - ,.. . i I I I A \:J ! .! - . " . '. ~ <', , '.,~ b;~:{ " !.. I , ~ , , I I II I' II , I ~ ".{' ;,;.;: l'Z;iC, "" , ~,It t\l~ II' 1:'1, :C.o . ;, ., y , , . ..t' '.'\'1' ,"i, . " .. . ',' ',. , , .... . I,"~ , .. .---...,.......'," ,,'..~.~","_..'_..,.. :,'"" ""~~""-- Board of Adjustment June B, 1994 Page 5 Haigh agreed with Eckhardt and Vogelzang. He thought the Church went to a lot of effort to make this project work. Johnson said the project satisfies the requirements for an exception. She stated the topography of the property will serve to lessen the impact of the addition. She noted the 89 foot setback from Myrtle Avenue will make the east side yard reduction seem negligible. She stated justice would be served by granting the exception. She very much hoped this would not increase traffic on the dangerous hill on Myrtle Avenue. Johnson related she was in favor of the attached building concept of the church addition. She liked the idea of denser building development surrounded by more open c space. Lehman stated he understood Flemings feelings, but he believed the requirements for an exception were met in this case. He noted he would go along with staff's recom- mendation. The motion carried 5.0. Vogelzang said he needed to leave at 5:45 p.m. to get to another meeting. He said he would rely on Vice-chair Johnson to run the meeting in his absence. 2. EXC94.0009. Public hearing on an application submitted by the Phi Chapter of the Delta Delta Delta House Association for a special exception to reduce the side yard requirement for property located in the RM.44 zone at 522 N. Clinton. Rockwell gave the staff report. Rockwell related this exception was a yard modification request to permit fire exit egress from corridors on the second and third floors of the sorority house. She reported the new stairway would be shielded by a brick wall eight inches thick with 16 inch wide piers at the north and south ends. She said the wall would extend two feet into the alley right-of-way. The City Council will be requested to vacate a two-foot wide strip of the alley. She clarified the Board of Adjustment was being asked to consider a vard modification to permit the construction of the fire exit structure, not to determine whether the City should vacate the alley right-of-way. She said ~he two issues are related, however. Rockwell noted the new fire exit structure would constitute a 12 % reduction of the total side yard requirement. She said there should be no change in population or the use of municipal facilities. Rockwell reported today she received information that the south egress was not the only alternative available to the Delta Delta Delta Association. She also reported that the Director of Public Works had recommended against the City vacating the alley right-of-way on the south side of the building. Rockwell noted the stairway would be directly across from a light pole which would narrow the alley to a 15 foot width at that point. She stated alternatives to build a fire exit on the northeast and the east sides of the sorority house had come to her attention just today. She told the Board 'V'"-t..I~""'-'-' ) . ' . , ' "",' "', I'" ,.".0" .".' , ",." ,.' - ,,.:' , ":.,, t~.~. . , i " , " ---- .V' ..: . . ... l J ,.. CD I) '" " .,",', ':r:zu. " r , .c~ (-', \ " \ i~ .i I; . I I I : I , I I I, I ~: I I' i.l ~ ~ ,([:~~ IS8'1 I )S I ,; " " .;. , ',~r\ , ',I,,: , ',' ,. . , '~.. . :;'. ."','''_' ....."',. ~,.., '._ __'....C . ....',,'",.;-..,:..;:,.':,:'- Board of Adjustment June 8, 1994 Page 6 it could defer this item until its next meeting to allow time to gather more information, or it could act on the sorority's request at this meeting if it felt it had enough informa- tion. She noted she had heard from some nearby neighbors, who were not in favor of locating the fire exit structure on the south side of building. The neighbors were concerned that any narrowing of the alley would cause a public hazard. Johnson said she went to look at the property and there was already a fire exit stair- way on the east side. Rockwell said this was the case, but this exit was not adequate. Eckhardt 'asked if the proposed exit was'a replacement for the existing exit, or if it would be an addition to the existing exit. Rockwell clarified the proposed exit would be an addition to the existing stairway. PUBLIC DISCUSSION: Lorna Cress. 604 Belden, a member of the Delta Delta Delta Board, said the proposed structure was intended to serve an addition to the sorority house built in the 1960s. She said in 1993, the sorority was told it would not be in compliance unless it put another stairway onto the alley. She expressed the sorority's main concern is the safety of the women living in the building. Shortly after the 1993 inspection, they contacted an architect to satisfy the requirements. She noted the architect was present at the meeting to answer any questions. ' Pierce Kina. architect, related the fire inspector found there was a dead end corridor in the building, and the building would not be within fire codes unless there was a means of egress from this corridor. He had spoken with fire officials.. It was his understanding that this alley was as wide as any other alley in the City; that the Fire Department does not depend on alleys for emergency access. He said the proposed exit is the most efficient scheme to get people out of the building. Marilvn Skauastad, 524 W. Park Road, a Board member of Delta Delta Delta, stated the main concern was that the women in the sorority have a safe way to get out of the building. She said an alternative exit on the east was not as good, because this would mean going through bedrooms. She said there are cars often parked in the . alley, and it does get congested. She noted that people do try to get out of the alley as quickly as they can. She said she doesn't believe the alley is too narrow, because there is a space to get a semi-truck through the alley as it is now. Vogelzang left the meeting at 5:47 p.m. Duane Means. 1 20 E. Fairchild, said he was there to represent the First Baptist Church. He expressed his concern as well for the safety of the sorority members, but said he was also not in favor of narrowing the alley between the Church and the sorority. He believed the alley is as busy as some streets in town. He said the cars that do travel.the alley go pretty fast. He believed emergency vehicles would have a problem, because he knew an ambulance did have trouble with access to the sorority _u -.-' ~w. -~ 0,.,.,)., - ,.. . ..~.._Q .' ,.' ~ I .j .~ I[i "".'; ,', "',' .-,\ ,"j 1.~~.-,1~ , :. \, (.", \ y::'Ii ,;.;~ . I I I i I , I ! i! I ~ , I ~ y I!~I: !:li rf:~ c......- .\ 0 " IS9~ " .. I" t5 . .,,'j , . ,",~t \ \', , '. *' ' . , , .' ',' , ,H..,. . :.". ,. ,~( .,:,.... -.-',....,...'.",'.. '.',,"'.';' ":',:,:;;.,'-,.,,.. ...~".~..-~._..,,-. Board of Adjustment June 8, 1994 Page 7 last year. He noted that the pole sticking out into the alley across from the proposed fire escape was an accident waiting to happen. Stan Good, a member of the Alpha Xi Delta corporate board, shared Means's concerns about alley traffic. He said traffic speed wasn't too bad when the concrete in the alley was in bad shape, but the recent application of asphalt to the alley enabled drivers to go faster through the alley and get up to 35 mph. He said the alley is more heavily traveled, because of people going in and out of a parking area for a new apartment building on the block. This would only get worse, because of the construction of an additional apartment building. He said this would mean more people trying to use the alley as a shortcut and more semitrailer trucks making deliveries on the alley. Johnson said she has seen other fraternities and sororities around town putting in fire exits since the fire a few years ago. She asked if this structure would be like the ACACIA structure. King said he didn't know about the ACACIA structure, but the proposed exit is similar to the structure on the Tau Kappa Epsilon building, although the Tau Kappa Epsilon exit is much wider than the Delta Delta Delta proposal of a 36 inch wide stairway. He said the stairs are steel, and are supported by three columns. He said the proposed location on the alley was the most logical place to overcome the problem of the dead end corridor. Rockwell stated the Fire Marshal told her the ideal situation would be an exit,. not through someone's bedroom, but through a corridor with direct access to an exit on the east. She related that emergency vehicles do not rely on alleys, because alleys often have cars blocking the way. Cress said she was surprised to hear the Fire Marshal's comment on the ideal situation, because the Delta Delta Delta Board and the architect have discussed their plans with the Fire Marshal. They had never been presented with the alternative Rockwell described. She noted the architect had also been working with Housing and Building Inspection staff and to her knowledge, no one had presented this alternative to him. Johnson asked if the alley had two way traffic. Rockwell clarified it did. Lehman asked if Rockwell would go over her concerns about the alley again. Rockwell said there was already a light pole in the alley, and a brick wall encroaching into the alley would leave the alley only 15 feet wide at that point. She said there is a question about whether 15 feet is wide enough. BOARD DISCUSSION: Haigh moved to defer consideration of EXC94.0009 to the July 13, 1994, Board of Adjustment meeting. Eckhardt seconded. Haigh stated he had concern about an alley that is only 15 feet wide. He noted that semitrucks will likely be larger in the future and that narrowing the alley is not going to serve well in the future. He said there also seems to be a communication problem '"-'- ,-;7,:,...0.,.....:,. \i,i' L~~ ___~"'J:',, ':' '\ - , . _____~..-J_~_.......----'-.._. .:....4 ,.. . . ~ : . no. \:J '! .1 10", '",',,,,,,,\,,,,"''',' ~.' ',' " ^ ...--" J, (-', ' \) ,~~ :T1 " , I i I j'l . I : i ~ I ! f; q .I " ,.::;1' y/1 y,.-. ,;II '\,'t'll,t ~... f '~~, t " Ie: ., , , ~ . "t .w,. , , .' ,,~. , " ,.. .,< .., . . :~ . . . '.... ._.-...'.,.~..- ;""'."""-' '~'-"" .',',..- ,.,.'.--- .,._..._..,..__...__.__.__4..., . --" .,:...'~".^.. Board of Adjustment June 8, 1994 Page 8 between City officials and the sorority. He said he would be much more comfortable if the exit were to have east side access. Eckhardt agreed with Haigh. Although she certainly shared the sorority's concern about the safety of the women living in the building, she said she lives on the alley and knows that it is very busy. She said she could not vote at this meeting for a brick wall intruding two feet into the alley. Johnson understood that parking in the alleys is very bad and they can get congested. She wanted to know if there was a possibility of exiting on the east side of the build. ing. Bormann clarified that the Board could defer the issue to give the applicant time to investigate the feasibility of other options. She said if other options were infeasible, the applicant would have to come back to the Board with the same type of request, because the sorority needs a fire escape. Bormann said the Board could act on the item at this meeting if the Board felt it had enough information. Lehman said he was in favor of the deferral based on information that Rockwell brought up. He wanted to see more discussion with fire officials. Johnson agreed, and said the deferral would give the applicant the opportunity to get together with City officials. Eckhardt agreed. The motion carried 4.0. 3. EXC94.0010. Public hearing on an application submitted by Hamburg Inn No. 2 Inc./David Panther for a special exception to reduce the off.street parking requirements for property located in the CB.2 zone at 214 N. Linn Street. Rockwell gave the staff report. She explained that the Hamburg Inn was recently dam- aged by fire. She said the applicant is seeking to expand the seating capacity of the restaurant without providing additional parking. Specifically, the applicant proposes a 12 seat expansion which would require the provision of four off.street parking spaces. She said the restaurant was a continuing, legal nonconforming use. As such, it would require no additional parking if it were reconstructed with the original amount of seating. Rockwell reported the restaurant currently leases 17 parking spaces, which are nonconforming. J .1 She said the applicant has not provided documentation th~t the parking requirement is too restrictive. She reported staff is concerned about setting a precedent for other businesses by not requiring parking for this particular commercial business. She stated the applicant had suggested the Board set a precedent a few months ago by granting an exception waiving all parking requirements for a commercial business right across the street from the Hamburg Inn. However, the previous case involved a variance and the applicant demonstrated that the parcel would have no economic return if parking were required. The Hamburg Inn could rebuild at current capacity, avoid the parking JSB'I C" '; () =-- - ,) .. " ,:,l; 0""".... ,')"," ,." : I IS , 10,: ".,..'1 I' ., ,'. - ',-, 'r;, .~..11 _' .....'-...~ J' r-'\ I \ " I,' I I ' , I i [i" ! [' , I, l,,); \.' L .' '~)': ~~:' .,' l' ::, ~(r"',\, ., I,t, , :1"'" ,";~ -"""""': (=" , \ 0 :1. , ' ._--"'-,.. .' 1"1" '" , '., .' ,:.", \\I~ . . ,". "..' ,:' , ".,," , .- '~.. ,.. . . .. u..!.'~..:",_"._ ..___~. ",___...___,~,.._.._. A. '__... Board of Adjustment June 8, 1994 Page 9 requirement, and would have viable economic use of the property. Staff recommended that EXC94-00 1 O. a request to reduce the parking requirements by four spaces for the property located in the CB-2 zone at 214 N. Linn street be denied. Bormann left the meeting at 6:15 p.m. Burnside took her place as legal counsel to the Board. PUBLIC DISCUSSION: Timothv Gradv. attorney, explained the restaurant is a family-owned business that has been in Iowa City for a long time. He said the main reason for expanding the seating in the restaurant was to decrease the time customers had to wait. Grady said there were several reasons why the parking requirements were too restric- tive for the Hamburg Inn. First, most people in the neighborhood were in favor of the expansion. He gave the Board copies of letters from neighboring properties including Karen Semler (Chill N Grilll, James Tucker (Tuck's Place) and Armand Pagliai (Pagliai's . Pizza), who all stated they do not believe the proposed expansion will negatively impact on their properties. Grady said the second reason is that a large portion of the Hamburg Inn's customers walk to the restaurant. He handed out the results of a survey taken by waiters and waitresses for a 24-hour period from 10 a.m. June 7, 1994, to 10 a.m., June 8, 1994. He noted there were 492 customers in that period, and that 62% of the total were people who indicated they walked to the restaurant. Only 38 % drove. He said the survey was taken when the University was not in session, and that students who walk to the restaurant are a large portion of the restaurant's clientele. Grady said the third reason the requirement was too restrictive was that the restaurant currently provides 17 parking spots even though it doesn't technically have to accord- ing to City ordinance. He said the manager of the restaurant did periodic checks of the restaurant and its parking lot since the restaurant reopened on Saturday, June 4, 1994. Grady gave the Board members a copy of the manager's observations. He noted that, even when the restaurant was full with people waiting, the parking lot always had spaces open. He highlighted the Monday, Tuesday, and Wednesday noon hours as times when the restaurant was full with people waiting, and there still were parking spaces open. He said this indicated people were walking from area businesses for lunch. Grady stated the reason the restaurant leases the parking spaces is not for any legal reason, but because it made good business sense to alleviate the stress pf parking for some of its customers. He stated Hamburg Inn has had good relations with the Pagliais. He read a letter from Armand Pagliai stating the leased parking has been beneficial to both himself and the Hamburg Inn for the past 20 years. The'letter indicated Pagliai's intention of continuing to lease the parking spots to the Hamburg Inn. Grady noted the Hamburg Inn is committed to keeping the parking available. ~=L ')" 9", '.,,: '"" ,: i" IS9~ .' ~5":'I'd} - '..'..,',",; J~m' c "." ", , \ :1 ~ I C'o ~'. ,. \,"j ~ . '.~t\,\! , . ,'.. ,~. , .~... .. . . :,' " ,...'_. ...,_.,'~..,"'" ...'_c.', .,',. ,,',., ""..',_,_~., ,. Board of Adjustment June 8, 1994 Page 1 0 Grady said the fourth reason is that the restaurant has developed a large and devoted customer base. He presented 740 signatures from customers in support of the expansion. He said Hamburg Inn's desire to expand comes from its desire to serve these customers better by cutting down the waiting time. He said the Hamburg Inn is a thriving business which contributes to the vitality of the entire neighborhood. He said the Hamburg Inn's busiest days were Saturday and Sunday, which were the times of lower parking demands of other commercial businesses in the immediate vicinity. Grady cited the variance granted for the 209 Linn Street property by the Board of Adjustment earlier this year. He said this variance would run with the building that was going up. His understanding was that the building square footage for office and retail uses would have required 28 off.street parking spaces. He noted the commercial use of that building could change to a restaurant or bar in the future, and that the Hamburg Inn deserved equitable treatment with 209 Linn Street. Grady concluded by saying the Hamburg Inn has been a good neighbor to the North Side for the past 25 years. Despite her recommendation, he thanked Rockwell for her help in the preparation of the application. BOARD DISCUSSION: Eckhardt moved for the approval of EXC94.0010, a request to reduce the parking requirements by four parking spaces for the property located in the CB.2 zone at 214 N. Linn Street. Lehman seconded. Eckhardt asked how many parking spaces the Hamburg Inn is required to have in total. Rockwell explained that 18 parking spaces have been grandfathered, because the restaurant predated the Zoning Ordinance requirements for parking. Johnson did not believe an additional four parking spaces would really do much to alleviate the parking problem in the area. She said the expansion was not going to interfere with neighboring properties. She stated the owner restored the building in a very positive manner after the fire. She said the restaurant has provided parking facilities for twenty years and the expansion should be allowed. She said there were alleys to direct the traffic around the building so that this should not be a problem. Haigh stated he was concerned about setting a precedent for future cases with this exception. He didn't think any action the Board took would affect the business one way or another. He was against granting a reduction in parking, because he didn't want to set a precedent of waiving the parking requirement in an area that was experiencing severe parking congestion. Lehman shared Haigh's concern about setting a precedent, but said he thought' that more and more people were walking. He didn't see a problem with reducing the parking requirement by four spaces. J S3<-j , ._~~ , ..,. )i" o ..' ',:. - ..',:.', - ,.. . ",' .... I I CD .' . . . ,~. )'5 lid' ,'",.".,:."j,:'." -."..~" ""~~."~:'.',:'~:t;:.:,' . .. ;''-'./' ., ~,",..,',-. ,',.., ,," ".,,>"". ;. '", '.~r'" ':'. ,;'~':"'Y.'t.,:.. ' <~', '" ',I .~ . '., ,. j" . .\'". ", '\~.-,,: :".. .'. .' " .,..,: , .... """,',' '.' ,_____.,L'.~....:'~:.;~~.~'~.i.::_~"'.:...::~ _,:,:;':, , ._.::~.~;.-._,....~~~:~d'..L~:~:'~~:~~,;~~,L.,~,,,...,,",.~,,,.,,,;...;"'~""'""}""""'''~'''...."".~~~..a'~__~;..:.-,,._ . ~ . Board of Adjustment June 8, 1994 Page 11 Eckhardt said as a resident of the area, she was concerned with parking on the North Side. She believed the expansion would benefit people in a real way. I The motion carried 3-1. with Haioh dissentino. BOARD INFORMATION: Rockwell introduced Anne Burnside as Bormann's replacement on the Board of Adjustment. , . ADJOURNMENT: Haigh moved and Eckhardt seconded the motion to adjourn the meeting at 6:45 p.m. Minutes submitted by Lisa Schweitzer. , Rich Vogelzang, Chairperson ~'erae..r~O 0 ./ Melo y Ro we Secretary I ~ ' ; , ~ minslboa6.B.mln '..!' \. ' . 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",..:..,~---".~.:....~...:..(;......._......._--.._'- '.: \ 8oard. of: A6lJ$o~ R.EgLlLa.Fl -:GIII\."- m€EfnJ~ rY)~ 8: ~ '(:30 'P. m. ~it.a.5E. Si~~ IN: I "I I (. MQ.mt: I .~. '"i"""'l1 0 .'J~~~"""'t'Y\ol'J~ B del ~e.S5 ~ . n 1 r 500+" ~t tz-~1v..) J1\ ),{Ji (Hlf<-i St- 1 ~, 2..0 ~ OiS-'1 ~c...D , [\ \ .c.. ~~ \ {: . ~'vw+-: I. l. j..J?e~. ~a.~t,tL- <:::):)~tJ ~ 3.~~~ l\\\ \\~V 4. ~..J J44 () (,~tJl) Ai;. l 1~w\lk'I'L( o:.1....bl!U6 tJl s . ~. c.. \c L 1 t>b J C lJ..l. ~ eo ~ L\ ~.L.,~ 4 :l. , () ,. ~~~ Cv~~/ l.or/ 6t~6.. 7.-~ \(~ 'S~oE\J^~IWbiOlJ. a~f~,/~tJ~ .T.2t/tr/~,;J/_ l"k t. :::;.'"'~ ~. ~rkdll:;A J,'!' 10, \ 1 \ \ ~J' j\1,^,O''cU.Q \.).f". It. '1. 13. ''I. . I s - J ,I::;.l' " -.T.......... .:.....,..,,'. )'.... ..."'_..c..""........~".._"...,._---.., .\. '......-....1.....1...... . ','..'.,!:.:::>'.o,~(;. ,,};,\'f' . .',:\.. .. .,.... ..".' .. . . '25" 0:. ~ ' ,. I ,:-'.."-'''),"""!: .,.. , >' ,', , " ' , , "-_..~----- ,','." ' ",....:_, .',' . i,' ,-\' ,'Wi1! . _..1, ".'."; ,~~ ( " f- , I , \ .:\ '. '~;.' {I , [ ,((' '=". .. 0 .'L , . " ,"I',' , .: , ~" ,.\t. .~. \, \l. " ':"-, .. ,;; . .~, .' , - .',", , .'-.." . .''', ,', ,'; , _'_'._ .w. .._,..._.,..,_,....,... _,_ , , . , ,_ _...,._."'~ _~':....'_"-'_'''".:..',;;;:;:;~..;',',_,,;,,:..;,'.''',',., ..Il','...", ,.,',"""..". __.. ..~._..~,'_'.. r:' MINUTES IOWA CITY PLANNING AND ZONING COMMISSION THURSDAY, JUNE 16, 1994 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS PR~U~~~~s~~V Subject to Approval .... MEMBERS PRESENT: Ann Bovbjerg, Dick Gibson, Jane Jakobsen, Tom Scott, George Starr MEMBERS ABSENT: Pete Cooper, Sally Dierks STAFF PRESENT: Bormann, Miklo, Haring RECOMMENDATION TO COUNCIL: 1. Recommended on a vote of 5-0, that the Commission forward a letter to the Johnson County Board of Supervisor's recommending that Z-9427, an application submitted to Johnson County by Jerry L. Eyman, on behalf of property owner Frank Kabela, to rezone 29.04 acres located in Fringe Area 5 south of 1-80 and north of the Herbert Hoover Highway from A-l, Rural, to CP-2, Planned Commercial, be denied. 2. Recommended approval, on a vote of 5-0, SUB94-001 0, an application submitted by Dean Oakes for final plat approval of Scott's Fourth Addition, a 13.4 acre, 7 lot commercial subdivision located in Johnson County, west of Naples Avenue and south of Highway 1 West, subject to a note appearing on the plat restricting access from Lot 7 to the Highway 1 frontage road, and approval of the legal papers and construction plans by the City Attorney's Office and the Public Works Department. REQUESTS TO COUNCIL FOR STAFF ASSISTANCE: 1. By a 5-0 vote requested staff assistance to review the zoning in the vicinity of the proposed Foster Road extension. The present zoning is RS-12, and the Commission requests of staff that they view a potential downzoning of the area. 2. By a 5-0 vote requested staff assistance to review the downzoning from RM.12 to RNC-12, on the north side area south of Church Street. CALL TO ORDER: Chairman Scott called the meeting to order at 7:38 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ZONING ITEMS: 1. REZ93-0013. Public discussion of an application submitted by Dean Oakes to rezone a 31.5 acre tract of land located south of Interstate 80 on Quincent Street extended from RR-l to RS.5. (45-day limitation period: June 16, 1994) Miklo noted that a verbal waiver of the 45-day limitation period has been received, extending it to July 21, 1994. Public Works will attend the July 1 B, 1994, informal 1585 ,a. V'" :.0.).'"'..''::'.''..''' ",'I:',:"">':' ,<'<:l.:", ,;(,\,. "f.: .\:i:", '. ,..~<";,::..<:;...';"""::,v,;,,,, "'''''':.' ...,..',- ,.. . .. '" , I " CD .) ,1 .S5 \ ..Id~ ',' _,'.' '. '~",' ',.L :J<"i-ill " ,,.--.., , , .\ . (~::\ ~\ :/~'7\ ! i' \ , ~ .It I I l " .' I 10 ~~ I' I~i I :,,\.: \,\,.::/ "'i ...,/, o f . i, 'I,'.' '; Xi~ltl t't%'l ......., ole! .. ,"'l -' . . ~t: " ,\ I, ~ ';.' ,'.;' , ". ,.. . . ':.1', '."'.\." "','--.". - Planning & Zoning Commission June 1 6, 1994 Page 2 meeting of the Planning and Zoning Commission to address issues regarding the lift station. Larrv Schnittier, the applicant's engineer, indicated that a waiver of the 45-day limita- tion was granted by the applicant. Public discussion: There was none. Public discussion closed. Bovbjerg moved to defer REZ93-0013, an application submitted by Dean Oakes to rezone a 31.5 acre tract of land located south of Interstate 80 on Quincent Street extended from RR-1 to RS-5, to July 21, 1994. Gibson seconded. The motion carried on a vote of 5-0. 2. Z-9427. Public discussion of an application submitted to Johnson County by Jerry L. Eyman, on behalf of property owner Frank Kabela, to rezone 29.04 acres located in Fringe Area 5 south of 1-80 and north of the Herbert Hoover Highway from A- 1, Rural, to CP-2, Planned Commercial. Miklo noted that the request is not in compliance with the Fringe Area Agreement, which states that non-rural uses should be limited to within one-mile of the eastern Iowa City limits. The Fringe Area Agreement also indicates that areas that are desig- nated as "prime" farm or agricultural land, should remain zoned agricultural. Miklo said because this property does have a fairly high corn suitability rating of 74 and is beyond one mile of Iowa City's eastern corporate limit, the proposed rezoning conflicts with the Fringe Area Agreement. The proposed CP-2 zone allows a wide variety of commercial uses, many of them urban in nature. Location of some of these uses may not be appropriate at a major entryway into the community. Even though this location is outside of Iowa City, the interchange connects to Rochester Avenue, which serves as an entryway. The proposed application is for an almost 3D-acre site. Neither the mini-warehouse or convenience store or a combination of these would require that large a site. This indicates that there may be a number of other commer- cial uses developed at this site at a later time. Without knowledge of these uses, it is difficult to make an assessment of traffic impacts and to assess the overall potential for commercial development in this area. 1,1 The proposed mini.storage development can be expected to draw customers from Iowa City. It would not be efficient transportation policy to encourage traffic to travel to and from Iowa City to make use of the storage facilities. The proposed storage facilities also may not result in an attractive development at an entryway. The conve- nience services, which the applicant has indicated may be built at a later time, are already available a short distance to the west at the Dodge Street interchange and a short distance to the east at the West Branch interchange, closer to urbanized areas. " ~. -- ~- '0.),0 o 00 00 ". ,;-' ,'", ",' ..'..," \- ',' ':' Js~s )5.,10, , ' '\ - ,'H.' , ,'r" 2T''ttt~ ., '. , . .. ! ,{ ~ ~ I . ~ ",', I . I I I I ~.~ i /. , I . '.~'.) \',"'-"' .Iil \'~"...':.'; ~':1,\' . " I,~, 'I I::" , 131 ' l',,' " .. i,;~ l.": c~_ ., j' j' .~ . ",:, " '. " ,.t\\'I' , . ,,; . ,.'.. ,~. .' .' '..') , '.,.., . " .-,....".,.-..,... m_'....._."._'....".,,,;.,,:( ""~'-_.__..~.._.._,_. ------ Planning & Zoning Commission June 16, 1994 Page 3 Miklo said because it is not in compliance with the Fringe Area Agreement, and may result in urban uses in a rural environment, staff recommends that the City Council forward a letter to the Johnson County Board of Supervisor's recommending that the proposed rezoning from A 1 to Cp.2 be denied. Public discussion: Raloh Stoffer. 535 Southaate Avenue. representative of Landmark Surveying, said that he takes exception to staff's characterization of the land as prime farmland. Stoffer noted the excerpt from the soil conservation map which shows the waterways and soil types of the site. Stoffer said the largest portion of farm land available is in the area of 7 to 8 acres, and this is why the ground has been for sale; the former owner is an active farmer, but is not going to farm the site any more. Scott asked Stoffer how far this piece of land is from the City limits. Stoffer said it is just under two miles as Utah Avenue is the two mile point. Public discussion closed. ,.. . . \ ': Jakobsen moved to forward a letter to the Johnson County Board of Supervisor's that 'l.9427, an application submitted to Johnson County by Jerry L. Eyman, on behalf of property owner Frank Kabela, to rezone 29.04 acres located in Fringe Area 5 south of r' 1.80 and north of the Herbert Hoover Highway from A-1, Rural, to CP-2, Planned Commercial, be denied. Gibson seconded. IS8S ,.\ . .., IS Starr said he does not feel comfortable making a recommendation to rezone to com- mercial for such a large parcel when it is not clear what may go on the site other than mini-storage. Scott said staff's memorandum dated June 16, 1994, certainly covers the concerns he would have. Scott said a 30-acre development on the site would be a significant change in the area, and even though it is outside of the city limits it does impact the entranceway to Iowa City. Scott said he may even have trouble with some of the types uses allowed in the CP-2 zone, if in fact it were to be dedicated to mini- storage/warehouses. Gibson said he is quite troubled by the notion that because a parcel is not more than 5 acres, and you cannot plant from fence row to fence row, this makes it no longer suitable for agriculture in Iowa. Bovbjerg would be interested in whether it could go into set-aside; Gibson added, pasture, feed, grazing or similar agricultural use. The motion carried on a vote of 5-0. DEVELOPMENT ITEMS: 1. SUB94-0010. Public discussion of an application submitted by Dean Oakes for final plat approval of Scott's Fourth Addition, a 13.4 acre, 7 lot commercial subdivision located in Johnson County, west of Naples Avenue and south of Highway 1 West. (45-day limitation period waived to June 16, 19941 Miklo noted that several of the deficiencies and discrepancies noted in the May 19, 1994, staff report have been addressed or resolved. There are still two issues that need to be resolved: one of them is the addition of a note on the plat prohibiting direct .--~~.. - -,,_:'_, : ), " ,'..' ,;';' '.";.' ...,:1''-, "'.'-- ';<"", ..0 'J', " - ,I,j .. rd. ,."."'.'"',,,',1 ,i " .",\ .~wz{ , " ,r-".. ~ I , I i i I ' I : 1 1 i ',,, I lit. : [ I, I i I J \Ii' \~'..:::;/ ,:' 1'~"_/"~j :,~': ,ft ~}; ~, t~ ~ ~~\ " . I...." " , '1 l ' ' ....\..... "("o=l,,,,-_ ': 0 > Is~s rq.. i5 ' y"\. .. "' . ',~t \ \'1 :. ":, .. .. , ., .:,.' , '.,.. . :~ " .,. ,_./., .~'-'_,';", ", .,:'..:"..:, .. ~,I,i';."~", '''.'.,...._,'"_.,_.._ u.,....,_ .4,. Planning & Zoning Commission June 16, 1994 Page 4 vehicular access from Lot 7 to the Highway 1 frontage road; the second relates to the improvement of Naples Avenue, and was apparently agreed to by the subdivider for Scott's Second Addition. This agreement was later amended to downgrade the standards required when the truck stop was no longer to be placed on the site. There was a third amendment done by the property owner who bought Lot 2 of Scott's Second Addition, and that property owner took on the responsibility for the improve- ment, which Marsha Bormann will address. Depending on the resolution of these issues, staff recommends approval subject to the note appearing on the plat prohibiting direct vehicular access from Lot 7 to the Highway 1 frontage road, and also approval of legal papers and construction plans prior to Council consideration of the final plat. Jakobsen asked whether paving of Naples Avenue is still sought. Miklo said the subsequent buyer of Lot 1 took on the responsibility to pave Naples Avenue. The County is concerned that prior to further improvements occur, that Naples Avenue be improved; whether or not they will hold up this plat Miklo is not sure. Gibson said that it appears to be a legal issue, that the obligation could be transferred to another party, and made no longer binding on the County. Bormann said basically the City's subdivi- sion agreements run concurrent with the current property owner, so whoever takes over assumes the obligations. Bormann said this issue has gotten a little messy as it has been amended several times now, but initially Dean Oakes, the subdivider, agreed they would pave Naples Avenue, prior to the issuance of building permits; this was amended to say that Naples Avenue would not be paved until the Lots that abut Naples Avenue were going to be developed. This would be Lots 1, 2, and 3, but what is being divided now is what was Lot 4 of the original. This agreement said that paving would be postponed until a building permit was issued for Lot 1 or Lot 5, and then the obligation for what used to be the private access easement along the bottom of Lots 2 and 3 would not be triggered until these Lots were developed. Oakes then transferred Lot 1 to the Miller's, and with this transfer, although the City does not have copies of any agreements between Oakes and the Miller's, who have assumed all obligations. An escrow agreement between the Miller's and the County was set up, and the Miller's to date have put in an escrow for 110% of the cost of paving and improvement to Naples Avenue. Therefore, the County has the money and can proceed, but the State Department of Transportation is now holding up. the County. The State has requested that an agreement be made for the installation of a stop light at the corner of Highway 1 and Naples Avenue. Throughout all of this the obligation was only to install the paving down to private access drive, which is now Alyssa Court, and where Alyssa Court comes out on Scott's Fourth Addition. Gibson asked whether the Miller's have discharged their obligations then. Bormann said they are still obligated to put the paved street in; the County acquired the escrow to basically ensure that the road is built. Bormann said there was question in the staff report regarding the preliminary plat, and whether Naples Avenue should be paved all the way to the .bottom of the subdivision; the problem with this is that Oakes only owns half the property needed for paving half of the road. At one point staff had suggested escrowing half the funds needed for the paving. As far as prior subdivider agreements, it appears that the paving was contemplated down to the private access road that runs below Lots 2 and 3. Jakobsen asked where the State now stands with regards to the issue of paving. Miklo said his understanding is that the State would like the intersection signalized, and although they do not necessarily want this done now, they want some sort of an agreement that they will not be required to pay for ~~'" .~- - a''':'''.''''''''''',''',,'' "" " ,,' .. " . \ o ' ' ': '",,~":,:~. ,,\">',,~,., ,,', l'Wf .. ,.. . .' 10 "",,-,,,',,;' " 'f " 'I ,\ i1l.7i:::( i ( ..J. ( \ ,,>J r-.:;~ I' : I I I I I ~ I: i I ~ l \\. J ~1,: .'~;' !~! ",\ .., ~,' .I,C] ., .", ~ . -', . , .,.t\\l,. ',' , ',' , ~, " , ". . i,' , + .~,:..-.. ,." "".;'...'.'.", Planning & Zoning Commission June 16, 1994 Page 5 it when it does go in. Either the County or the private property owners in the area would pay for this light. The County, the property owners, and the State are presently working on an agreement. Gibson asked if he is correct in assuming then that if this final plat is approved, Alyssa Court may be paved, but the road leading up to this may be gravel. Bormann said hopefully not, but that it sounds like the County will hold the escrow hostage until Naples Avenue gets paved one way or another. Scott said it has been verbally said in public meetings that there is no intent on the part of Oakes to not pave his portion of the roadway. If the County is holding an escrow, the money needed for paving past Miller Monuments, it seems to Scott that the issue can be resolved pretty fast and easily if the DOT is not unwilling to allow the intersection improved. However, the DOT is going to be the driving force on the stop light and the private la'nd owner, and it does seem to Scott that Commission and the City should not be getting involved in this issue. Traffic presently indicates that this intersection warrants lighting, but making the City annex this property in order to put in lighting Scott feels is being less than fair on the part of the State. Starr asked what staff position for south of Alyssa Court is. Bormann said the prelimi- nary plat actually shows a road section south of Alyssa Court, so she is not real sure what the intend of Oakes may be. Public discussion: There was none. Public discussion closed. Bovbjerg moved to approve SUB94-001 0, an application submitted by Dean Oakes for final plat approval of Scott's Fourth Addition, a 13.4 acre, 7 lot commercial subdivision located in Johnson County, west of Naples Avenue and south of Highway 1 West, subject to a note appearing on the plat restricting access from Lot 7 to the Highway 1 frontage road, approval of the legal papers and construction plans. Jakobsen seconded. The motion carried on a vote of 5-0. 2. SUB94-00 11. Public discussion of an application submitted by Ed Cole for a prelimi. nary plat of Richie Addition, a 10 acre, 20 lot industrial subdivision located east of the Johnson County fairgrounds on the east side of S. Riverside Drive. Miklo noted receipt of a letter requesting deferral until the July 21, 1994, meeting of the Planning and Zoning Commission. There are several issues that must be resolved before this item can be approved, most notably the difficulty of providing sanitary sewer service to the area. Public Works Department will have a representative present at the July 18, 1994, informal meeting of the Planning and Zoning Commission to address this. There is also the issue of the railroad crossing right-of-way. The City of Hills may need to review the plat if a portion of the subdivision lies within their City limits. A railroad crossing right-of.way certainly needs to be granted, and this needs to be clearly delineated on the plat. City utilities should not be located in the railroad right-of-way. There are also other deficiencies and discrepancies listed in the staff report, which include that the plat should show a eight inch diameter gravity flow /585 - ,0,;),>; - . - I ,.. , ',' fi\ \;;I .I ,1' " js I '~'d: ",,',.'.,,' . "".', ,," ,\ ~lriz.:1:.., ' , '.' i 1" I , -. . ',~r\ "j , . ,~ .'~ ,~, , '..,;.,. ,.. . ~ . .:.'"... . - -- -, ..-_.._~' ....;.,._,,'.',.','..;,,;:,'~',. "-",",,,~ .'~...'...'.- .._,- ... ," Planning & Zoning Commission June 16, 1994 Page 6 sanitary sewer line within the subdivision; sidewalks should be shown within the subdivision; and a street should be shown from the north to the south side of the subdivision. It should be sufficient distance east of the railroad to minimize the possibility of the intersection being blocked by traffic on Richie Court. Miklo said a permit for possible fill of the floodplain should be sought. Staff recommends that the item be deferred until the July 21, 1994, meeting of the Planning and Zoning Commis- sion. Scott asked for clarification regarding potential fill of the floodplain. Miklo said there has been fill on the site and that a large portion of the site lies within a floodplain. A Grading and Erosion Control permit is needed because of the floodplain. Scott asked if this would entail a Corps of Engineers Permit is required. Miklo said this would not be necessary but a grading and erosion control permit is required from the City. Gibson asked whether he is right in assuming that the vast majority of the site lies outside the floodplain. Miklo said this is correct. Public discussion: Ralph Stoffer. 535 Southoate Avenue. said that they are addressing the issues and that these should be resolved in the next week or two. Stoffer said they are in contact with the Corp of Engineers in regards to their opinion of the fill in the floodplain. Scott asked whether this railroad track crossing is the one that the City of Hills had annexed. Scott said it would be interesting to see whether the City of Hills would need to sign off on the subdivision. Stoffer said he does not believe so, but that they intend to give Hills a courtesy review once they get to some sort of final design. Stoffer said this may be a while as they may go through two or three more drafts before they come to agreement with Iowa City staff. G I ( .S r- \ , Richard Rhodes. II. 2014 Rochester Avenue, said he is curious about Stoffer's state- ment that wetlands do not exist on the site. Stoffer said what he meant to say is that no ~ydric soils exist on the site. : '! i?J ", I, Public discussion closed. I ~ I : I I' ~ ", ~ Scott asked whether a wetlands determination was still needed then. Miklo said a letter from Wayne Peterson of the Soil Conservation Service, states that the site lacks hydric soils, a requirement for wetlands. This letter also states that the Corp of Engineer's should really make this determination and not him. Stoffer said he has been in contact with the Corp as well and that the Corp does not agree with Miklo's last statement, so there must be some bureaucratic infighting that needs to be cleared up. Scott asked clarification for which part of Miklo's statement the Corp does not agree with. Stoffer said that Wayne Peterson and the Soil Conservation Service may not want this responsibility, but the Corp does not want it either. .' Scott said that his understanding regarding is that the SCS is not the final party to make these recommen- dations on non-farm land. '''I :'{!' ," '.', f~ L 15'15 l",r- -,' ; " .\~, ' , ,-- ~ 0,':'\ ,;, h:JJ. , .' , r i~ Iti "..,..,'..'" 'i', -- . ,. :~:~'. (.. ;~'. . , JM'Jl , , -0',.1'" ,~~ ~"; (\",; .~ '~.' 11-' ~ , I ' I II; . , , \ ! ~ "'~I,:,,,,j,~ .~~ :.', ~ i\~:L (7"' 0 ,~ ,\-.':1<', , ., ':;''-'', ': , .,''':~fi\" ',:: "", ',:. . .,~, , .':". ' , ..."P" ,.. . . ;'. '. '.' " :,. ,~, , , .._..,._~..._'.__.._, '. ,'J' , " .' "'",,';; . ' , n" ..__ _,_"","'"'','L~---'''.'-'',~'.''''' .;',",'-"",,,,~-~ ". .._~.' ,._._,___ _,.._. . __'___..' _ ,._......_.__M~._.M...__.,. ...,_._''_.. ,~,__, . Planning & Zoning Commission June 16, 1994 Page 7 Gibson moved to defer SUB94-0011, an application submitted by Ed Cole for a prelimi- nary plat of Richie Addition, a 10 acre, 20 lot industrial subdivision located east of the Johnson County fairgrounds on the east side of S. Riverside Drive. Jakobsen second- ed. The motion carried on a vote of 5-0. CONSIDERATION OF THE MINUTES OF THE JUNE 2. 1994. PLANNING AND ZONING COMMISSION MEETING: MOTION: Gibson moved to approve the Minutes of the June 2, 1994, Planning and Zoning Commission Meeting, as circulated and amended at the informal meeting of the Planning and Zoning Commission of June 13, 1994. Starr seconded. The motion carried on a vote of 4-0-1, with Jakobsen abstaining due to absence. OTHER BUSINESS: 1. Reauest for staff assistance. Bovbjerg moved to request staff assistance to review the zoning in the vicinity of the proposed Foster Road extension. The present zoning is RS-12, and the Commission requests of staff that they view a potential downzoning of the area. Starr seconded. : , Scott said he speaks on behalf of the Commission that there is a feeling that RS-12 may be inappropriate for the area for residential development, based upon a number of factors, including topographical and environmental constraints. The Commission requests staff to review the RS-12 zoning and either reiterate the RS-12 designation or recommend an appropriate designation, should another be appropriate. The motion carried on a vote of 5-0. ! '! Bovbjerg moved to request staff assistance to review the downzoning from RM-12 to RNC-12, on the north side area south of Church Street. Starr seconded. Scott said the actual boundaries for the request pertain to the alley between Church Street and Fairchild Street, to the alley between Davenport Street and Bloomington Street. Starr asked what the area east of this is zoned. Scott said it runs into an RS-8 area. Gibson asked what the area south is zoned. Scott said RM-12 down to the Mercy Hospital tract. Miklo said CO-1 surrounds Mercy Hospital, and CO-2 on Bloomington Street. Miklo said staff will look into the boundary proposals more closely. The motion carried on a vote of 5-0. . - IsBS .J....."""..'.... ......-........ I '"'.. .;. ",,' ::"0,,, , ',i.:, '.., '..}t.: O' \., ,." ~,..)" .','.\.'",,{ wr_',... I ----,-~~~--_--........_- '. ,;:.:,,' .'., ". ' .r;.".... .~&Ni,.: - . .' , ',',' , : ;':::,t\\t':.' . ~' , ,;. ',' ',;I , , '.:.,1 . , ' "'",: ,.. . . , . ",' , '-'-.J._,..l.;~~:,_.:_.,., , ... ~,_,'''J >.::--,-~._;..-'......~ ...,............ .,~.____~~_. _ '1 . . '. ' Planning & Zoning Commission June 16, 1994 Page 8 , " " I I , i I i I I ~; I ,~._",: :~.\. ". I~: ' !ill. I"'~' I..{ , ,. .I,':";f' ,':' , -".....~ r-- :.' 0 ,"i,.' " PLANNING AND ZONING COMMISSION INFORMATION: Miklo said that City Council at their informal meeting of June 13, 1994, discussed the Harlocke/Weeber streets rezoning. Miklo said the Council has indicated that depending on the outcome of the public hearing, they may want to rezone the entire area RS-8. If this is the route the Council wishes to take, the Council desires to have a work session with the Com- mission first. Gibson said that if the Council decided on rezoning the area to RS-8, rather than RS-5, he did not feel a joint meeting was necessary. Scott said the Commission is to meet with the Council regarding the general traffic patterns in the northeast quadrants of the City, although a date is not set for this yet. Scott requested that this not be set on the same night as a work session for either the Commission or the Council so as to focus on this issue alone. Jakobsen said the task force on Neighborhood Open Space has decided to bring the ordinance they have come up with before the Commission at the July 18, 1994, meeting. Bovbjerg said the ordinance draft is lean and mean and seems to be tailored to Iowa City. Starr requested more information regarding the accessibility issue at the Hamburg Inn a'nd whether there is issue for the Commission in this. Miklo said he does not believe this is a zoning issue, but probably a building permit issue. Miklo said the Hamburg Inn did receive a Special Exception to allow more seating area without having to provide additional parking. Scott said, regarding Council action, the Southwest Estates annexation was approved on a 4-3 vote, and the rezoning approved on a 7-0 vote. The right-of-way vacation at the corner of Gilbert Street and Benton Street was approved, and the property was under agreement for sale. Scott said the property purchaser got a deal on the price for this land. Bormann said the problem is that the appraisal price for right-of-ways are based on previous sales and they have been sold for so low for so long that anything from this point on will be low, so either the Council needs to start setting a price or purchasers will continue to get bargain basement prices. The final vote on the CN-1 zone was approved. Scott said he has found out that the 1994 paving of Rohret Road will proceed from the west City limits east to the first drive of the Irving Weber Elementary School, then next year will be a phase two from that point east to Mormon Trek Boulevard. Scott and all of the Commis- sion members said they would have thought it would be the other way around. Scott said the reason that was given for the apparent reversal of paving, was due to the acquisition of land at the east end on south side of the intersection. Scott reminded everyone that the July 5 and 7, and the August 15 and 18, 1994, meetings of the Planning and Zoning Commission have been canceled. OTHER: .' Scott said on behalf of the Commission, that they wish Marsha Bormann well in her future endeavors, and have always appreciated her counsel, guidance, and at times patience with the Commission. - . . , .," Cf,. '...).~~\' .... }S8S . ,......,:........."."",.."...,:'.."...,,..1".......,....,.. f'.'-: :\ ' /S .1.10; - ,,'r.: - , ',',,""'''''..<i.; ,'.. ,"'.". "':": \''''',,- - 1 Eilml1! , " . :~,~J.' "., " " "'" '" ., . '~f. . .,,")t\il{,.. ':""" . , .. " . ' ' Planning & Zoning Commission June 16, 1994 ''-; Page 9 ADJOURNMENT: The meeting was adjourned at 9:30 PM. '\',' " , , , i , . ~ George Starr, Secretary 'i.' , i; {:; Minutes submitted by Jeff Haring. . 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