The URL can be used to link to this page

Home My WebLink About1994-07-19 Bd Comm minutes t~~.13' " " tv(\J I t ;! I . i : I I 'I' I " I : ~'. ! :, I , I ! I !. :"LI. ' \....~. ,.i ",' I', ) 1]'.~''''.' ;~, ~ ' ii;~\\\" li'~' , f'l' "1 .' ., '~\' " .. I I,...._.."\.~. (~ " " j ,;. . ,,~rW:T ,~, , " . .", ..~.' .--,...;.. "" ,'"',, ,,'. ,'..,,, '. . ",C.',_, . . ".~.,' -'~'"'" ,....~.._~.,._.- MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM THURSDAY, JUNE 30,1994.4:00 PM \ Members Present: Margaret Cox, Anne Hargrave, Jeri Hobart, Philip Hubbard, Katherine Moyers, Anne Spencer, Chuck Traw Members Absent: Stephen Greenleaf, Jesse Singer Staff Present: Barb Black, Maeve Clark, Susan Craig, Larry Eckholt, Lolly Eggers, Debb Green, Martha Lubaroff, Carol Spaziani CALL TO ORDER: Meeting called to order by Vice President Anne Hargrave at 4: 1 0 pm APPROVAL OF MINUTES: Minutes of regular meeting of May 26, 1994 were approved, Hubbard/Hobart DISBURSEMENTS: Visa expenditures for May were reviewed Disbursements for May were approved, Hobart/Moyers STAFF REPORTS: Retiring Director's report: Eggers discussed the reading packet that she distributed to the Board in their packet: in particular, she pointed out an article about a small town library that is providing excellent service to its community and surrounding communities, City Attorney's response: In answer to the Board's questions regarding the revised City Code, the City attorney responded that the Annual report clause is there and has not been removed, The misdemeanor clause is standard and applies through the entire code to all Boards and Commissions. Report on problem roof: The membrane covering the roof has been shrinking over time and the the experts, including roofing professionals, architects, City Engineer and City.Architect, recommend immediate repairs or face the very real possibility of serious leaks occGrring after the winter's extreme temperatures. A proposal for less than $25,000 to make repairs was approved by the City Manager, Work will start in August when the roof is not under stress from cold temperatures. This is a temporary repair that will only last a few years so if for some reason library expansion does not take place, a more permanent repair will have to be undertaken at a cost of over $120,000, \ " "S3 . ' o _..~ ,,,,..It.-=- M'~ - 0<)",,> ~ --'... ":-~-:r~'i', ,';' .. -('I :: - , '''' "'T':"" 15 I , ""'."i 0, " ;. '.. ,'ill"idi ,\ " ;, ; I ; I i , : I "~,,, ,:~; ,~~~' " b~ ~; ~':",/ , .-....... ~ rc-' ') -_.? ., \'i "' . . "I~' . . ~( \\ T.;, . .' . .~. ,'." , '0.", . ._._....~ ::_... .:.,'. ',: .....:.'-,.._~..',::l:;..,..._;;.,::..'_:<:.,:....;,; ,',:'>,::, ".':'~ . .,.....- .' ..:.....,1._ ,;_~ .-.. ICPL BOARD OF TRUSTEES JUNE 30, 1994 PAGE 2 Miscellaneous: The latest edition of the WINDOW is in the mail. Articles about new Director Craig and new Board member Cox appear, Summer Reading Program: This Childrens Department program's theme is animals and live animals have been appearing each week here at the library in conjunction with the program, Children's Day, This annual event co-sponsored by First National Bank and the Library took place Sunday after the kickoff of Arts Fest week. It is one event where children can participate and experience many new and exciting crafts and skills with no charge. The library had a booth where staff issued cards and provided program information, Eggers' Goals: Eggers shared with the Board goals she had written upon moving into the new library. Some that stood out as successfully completed goals are the Collection development plan, completion of the initial Endowment, the establishment of a Development Office, a Facilities plan for 2000, expansion of computer assisted services, focus groups, and the consideration of a levy. She talked about the future of library. She challenged Board and staff to continue to grow and make changes. She said if this doesn't happen we're not doing our job. She described the worth of Board members to her as Director over the years. New Director's Report: Craig passed out the book Boards that make a Difference, This is a book that the Board expressed interest in reading and then discussing in an effort to challenge themselves as Board members. ALA Conference: Craig reported on her attendance at the American Library Association's annual conference in Miami. her primary reason for attending was to recruit for the positions of Assistant Director and A V Librarian. The final date for applications is July 8. Her goal is to have someone in place by September 1 as Assistant Director. Her activities at the Conference included attendance at seminars about new buildings, expansion issues, technology, etc, Craig reminded the Board about activities coming up that weekend for Eggers's retirement celebration. Development Office Report: Eckholt reported that total giving for the year stands at over $231,000. The June Book sale was a promotional success. They received lots hf publicity for the Fabio look alike contest and the sale of 3000 romance paperbacks. The Development Office was heavily involved in the planning for Lolly's Finale and with the start of the new fiscal year, plans will begin for new projects among which is the new Books for Giving and Liking which will take place in November and be organized differently than in previous years, PRESIDENT'S REPORT: - \ f" . ".'".p- .... "s~ , - .,,' "','), .,.,'.,~,,:.:. ",,' ,0' " . :". ., ..' '..: :,~ ' ,,~ ,I," " "',";,'i..'.'';;'.,';,,,;,'' .r,,;,,,, .. . - , "I" ,":,.' t'S , I , , '! . Id, ,..,...'....,..", '.f " ~~. ,\ I , r .....-... , .\ [~) , , T\I .1" i I \ I I II 'I II I ' ,I I ; k' I i I'~ ! ;,1 J , I",,; ..,..:/ , Y' J ,,?"_:',~"'~l" ~.!i'. .Id . I.'J'~'.l l_-.....~ .' .l" i .' . . ..~~ ;.\'V, '" . , ,.. . . :: . . - -. ., ...._c_:..,..,...... '.':"-,..- '''' ....,.......;.i.;..:....:_....;..;..". ICPL BOARD OF TRUSTEES JUNE 30, 1994 PAGE 3 ICPL Trustee appointments to the Foundation Board haven't been finalized yet. ANNOUNCEMENTS FROM MEMBERS Spaziani reported on the 4H County Fair Booth. It will be staffed by all Johnson County Libraries that participate in the state Open Access program, The theme is "Open Doors, Open Minds; Open Access". N. Liberty, Coralville, Solon and ICPL are working together on this project. Fair dates are July 25-28. COMMITTEE REPORTS: Facilities Planning: Minutes of June 9 were reviewed. The Board discussed several issues touched on in the minutes including the pros and cons of staying in the building vs leaving the building during construction; the various phases of design development and the costs of each. It wasn't clear to Board members exactly what the next steps should be and how these steps will affect the costs. There was reaction and questions to the block diagrams concerning the entrance, placement of staff, privacy for listening and viewing, enlargement ofchildrens Room. There will be more information available at the July meeting on tlie status of contract negotiations, Director's Evaluation committee: Spencer reported that the committee met and drew up criteria to be used for evaluation. The next step is the formatting of the document. The committee will meet again and present a completed form to the Board at the July meeting. Nominating Committee: Hobart reported for the committee and presented the slate of officers: President. Stephen Greenleaf; Vice President. Katherine Moyers; Secretary" Jeri Hobart. It was suggested that it be made automatic that the Vice President move into the President's position. Eggers explained that could be done, however it would mean a Bylaws change. It was placed on the pending issues list. Hobart moved that the slate of officrs be accepted as presented and Cox seconded it. , .! Communications: Letter from Stephen Greenleaf to David Johansen thanking him for all his hard work for the Friends/Foundation was noted. NEW BUSINESS: Develop Ideas for FY94 Board Annual Report: It is customary at this meeting that the Board develop a list of ideas that the Direotor includes in a report for Board approval in July including accomplishments and plans for the following year, Suggestions for completed tasks included building program and selection of an architect, countywide mailing of Window, preparation and adoption of Strategic plan, Johnson County Libraries Fair booth, Funding the Future deferred giving campaign, first staff in-service day for continuing staff development and selection of a new Director. Some goals for the coming year include developing an Evaluation plan for the Director, continuing to plan for an expansion, Internet available in the library, more in depth training and education for the Board. These suggestions will be incorporated into a report to be brought to the Board in July's meeting. "53 (""'" \_0 ',0 ' .-. :- ,,- - ),".'-",.... . I:' ;',;' \:"- .."'" -,'.., ""'. .' """'-'\".",-. . .' "'1.',"'" T.~:~,.Y;}'.i" ,," , ,:,'r" ICPL BOARD OF TRUSTEES JUNE 30, 1994 PAGE 4 I.." " I :: I I 1 j .,,; I ! Review of Operating Principles: The Library Operating Principles were first written for the 85-89 long-range plan. In 1988 the Board adopted the 1990-95 plan which included an updated version of the Principles, With the use of a new planning method, the planning committee did not receive any documents from the old plans. The Board was asked to consider a method for review of the principles and to decide if they belong in the final plan. All agreed that they principles are valuable and they should be looked at and discussed. It was agreed to discuss the principles next month with the intent that they be inCluded in the final version of the Strategic Plan. At that time if there are serious differences or lengthy discussion the item may be carried over to the August meeting, a special meeting could be held, or a Board committee delegated to make recommendations. ;;, Adoption of BUILDING ON A CENTURY OF SERVICE, ICPL's Strategic Plan for 1996 and Beyond: This nine month long process has been a very positive experience. It involved more people than ever before, both community and staff. It has provided a sense of ownership. The plan is in a different, more understandable, user friendly format. Plans for final printing will be finalized after approval. There needs to be some development of a procedure for updating and evaluating the plan. Eggers stressed to the Board that they always be sure that the plan represents what they want for the library. There were questions and discussion regarding clarification of several objectives. It was noted that the use of verbs would strengthen some of the objectives but when it was explained that these were for Board/staff guidance and that could change annually, and that only the Goals and Strategies would be in the public version it was decided not to make changes. A motion to adopt the plan was made by Moyers and seconded byHubbard. , ,! ,I "1 , ,",'i "j i ,I "",.1 . , , , "J ;\ _," " ADJOURNMENT: . ,", Adjournment was at 6:00 pm. Moyers/Hubbard Minutes taken and prepared by Martha Luharoff. I I \~ l' - \ ':.....;\1' '.: i ", ;.~ !,:""'.' "',",", . ,",' , ,_T7. --- ...-' .. ..... 17 S3;,! I ~,. :......"~'!"\cl' .~1.~J'I'.\l:"",,''.'I\'~,~I:':~':~7ri'':I\''':''""''~'~':;r~'''''''''''i'''i)\'''" "'\'l' .', ",;'i/i"":;:>"o,;/i~:, ;,?),[Y"'",', .'..",\,., ..',", '. .., ,.' ,'''''' """';J\5,l::'~'~"!'~;'.;~:r:':'.I: .'t1~\\ ;. . ."oj:', ,.!~:' .::'," : "~PI;"~ ";,I~\I~\~:!,:",\~,:,~}:~;;)-~::,:~:~-:~,,:;\';:<,.;>:,: ."."...., "',- ,r ~':..- . .."i;(:~',,:~,.;,;~,.~: ~~; , : 'iF, ',., _.<h...o-'-:--:-,', ....,",:, "'":1",,',, ",,',' rT" "'"...,,- '., .', .",i., ..', ~' - \ ~\,l?:) , '" ,r i (' \ \ ~ ~ I I f l~: LJ , !\~'(':, ~; , . ~ \ , ~\\~ lr~"o ;~- u._. ._ f'j '- . ,~ .' .,~, ;l '. , " ..'\ '. '.;.,,,f.\,.l.. . .,'.... <. , 'n' , .' " ,;,", , . ,', ~'.;.. , . . ~... ."",' "c., . ;, ".., .,,-"::""'--~'.' ':.c..~"':~~. ;.:......,....:..,..rl..,,,,.....,....'-_.~._......:..... .-.......,..:; .......,-~~.~.._..;--,.,......,~~ .:.._,,- .~_....~. I' 1 I . ., . , . ..~ ..~_.__,'".o".~... ..".......,,'...,.;,. ,"""'_'._" MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY, JUNE 7, 1994 - 8:00 A.M. CITY ATTORNEY'S OFFICE MEMBERS PRESENT: John ockenfels, Pat Foster, Howard Horan, STAFF PRESENT: Ron O'Neil, Anne Burnside CALL TO ORDER: Chairperson Ockenfels called the meeting to order at 8: 04 a. m. ' A quo~um of the Commission was present. ITEMS FOR DISCUSSION/ACTION: a. Airport zoning amendments - Ockenfels stated that the Commission had recently discussed airport zoning at an executive. session. The discussion concerned changing the approach slope on Runway 06 from a 34:1 slope to a 20:1 slope. Foster made a motion for a resolution from the Commission recommending to the Airport zoning commission that the apprQach slope for Runway 06 at the Iowa city Municipal Airport be revised from a 34:1 approach slope to a 20:1 approach slope. The motion passed 3 - 0, with Hicks and Blum being absent. O'Neil reminded the Commission that the Airport zoning commission has no budget. If the approach slope is changed, the Airport Layout Plan will need to be revised. Ockenfels suggested that the Zoning commission request funding from the city Council. b. Plans and specifications, New hangar building - set Public Hearing - Horan made a motion for a resolution to set a public hearing on plans and specifications for the new hangar building to be built this summer. Foster seconded the motion and the motion passed 3 - 0, with Blum and Hicks being absent. ADJOURNMENT: Horan moved to adjourn the meeting at 8:12 a.m. Foster seconded the motion and the meeting was adjourned. ~}j~ John Ockenfels, Chairperson 115'1 _I " --. - " - )',:,'.,~:",;..'''......'':,.'. '.,"' . :'(~,>, )\::,;',. '. . """'::?'s' , .... ""'. .. ,0 .. . '," ,) "'. -'I . I " I , , I !G> i I , I I ! 1.1 '~ , I, I '1'0\ .,..."-',,,',',....! ..~i;U~'.1 , ' ,( ',:11') ,\" , " .. . , . ~ -. . ..,.........,'..;,..'..'.i.. .,.... c._. ,:.,'., "'r".~""_,',,_". n_..._, , ~"o\j) MINUTES SENIOR CENTER COMMISSION MAY 16, 1994 MEMBERS ()RESENT: Rufine Anciaux, Harold Engen. Gerry Lackender, Terri Miller, Tom Muller, Frieda Shannon MEl'fIDERS ABSENT: Pat Peters MEMBERS EXCUSED: Fred Krause, Mark Thompson STAFF PRESENT: Bette Meisel GUESTS I)RESENT: Alma Dudley, Josephine Anciaux, Inez Koser, Marie Rigg, Ruth Spear, Lillian McCormick, Delma Kasper, Wilma Kasper, Helen Badger, Bernice Albrecht, Gerry Nicoson, Mary Christensen, Marian Boyd, Helen Moore, Peggy Parradee, Rachel Dennis, Agnes Kuhn, Barbara Hackman, Emily Bennett, George Floerchinger, COE; Adrian Rittenmeyer, COE; Lisa Swegle, Press-Citizen; Robert Norris, Rodney White, Press-Citizen; Joe Bolkcum, Board of Supervisors; Doreen Nidey, Director of ADP CALL TO ORDER/INTRODUCTIONS/MINUTES/PUBLIC DISCUSSION MulIer called the meeting to order at 3:03 PM. He welcomed the group of guests assembled. 1'he minutes of the previous meeting were accepted. Engenl Anciaux. I)UBLlC DISCUSSION , , [ ..\ {--... \ " \ ~ Anciaux reminded the group that Muller had suggested that Commission members join the $ a Month Club, One check was submitted. Muller asked the Commission if they were in agreement to change the order of agenda items 4 and 5 so that the Adult Day Program Task Force discussion item could be discussed first. They agreed, ADULT DA Y CARE PROGRAM TASK FORCE I>ISCUSSION " k, : I". , I i u, ' ">ij ""'I j MulIer stated that this topic was discussed during the last meeting and that discussion centered aroun d the fact that the program requires more space as mandated by the State of Iowa. The city council and the county government had attempted to come to grips with the issue, but had some difficulty because of the concerns that had been addressed here. Therefore, they appointed a task force which, after two meetings, agreed to remodel the present space by moving the ADP offices to another location in the Center and therefore expand the useable space. They suggested that bids, or at least comments, be obtained from contractors about the cost for moving three walls downstairs so that the project can proceed. MulIer stated that they are waiting to hear from a contractor. 'nle consensus is that the move will not be difficult and that the expense can be handled by the city. 'l~'" ',"'~' ),;/,: d '~ , I ~-' \ ,(7-..... ::_'__J.~I_._~~ -- ~~., u__, ..',0)),' "":,;",, , ' ."".' .',' . ,'--' ',' PO' . I' i , Q ; .l . 1755'! . , I 8' is ' gO ~ ^ ,c~ -., ( \, \ l :T~ \ " I I i I I I, 'I I : I ! k, I I". ! Iii II I ,I I ,l ,; ~'\i-~/ W' \-' !!," ) : .', ., ~~, , r:..:l (, --- 0 \ ' 'I, ----~_.._--~-_. . ,. I ~ . "> :-"\.\1.',. ',' ..:. 1 " ,"' . . . ' :o' . sec MINUTES PAGE 2 There was some discussion which clarified what walls were to be removed and the future location of the offices that would be involved. The accomodation was characterized as a short term solution as the Progmin needs to be reviewed in terms of its long term needs, The goal of the task force is to make this review. At the present time, the intention is to show the State that an attempt is being made to meet their critieria. The chairman read a proposed resolution: liThe Senior Center Commission accepts the proposal of the Adult Day Program Task Force that the present Adult Day Program space be remodeled, and that the offices of the Adult OilY Program, Senior Peer Counseling and MRl) be relocated to provide an olTIce for the Adult Day Program staff in close proximity to the participant space, while providing adequate space for AARP and Senior Peer Counseling. It is our understunding and desire that this he considered a short term solution for FY 1995. We recommend that the City Couucil accept this proposal while strongly urging the task force to acquire greater knowledge of the Adult Day l'rogram and its needs, and to identify adequate resources for meeting these needs for a loug term solution. II . Discussion followed between staff, participants and Commission. Participant concerns and suggestions included the following: use of Children's Hospital for the program; spending more time seeking even a short term solution; the lack of opportunity for consultation with participants; the rumors that have surfaced; the fear that more space for ADP would negatively effect other Senior Center programs. Anciaux moved to accept the resolution. Engen seconded. She stated, "It may not be the perfect solution. It's going to have to be. I don't think we are given a choice really in the matter. They need the space; the State has mandated that they must have so much space. This is the only solution we have been able to come up with. This is short term. We, as well as all the rest of you, do not want it to be long term. None of us want to give up any kind of space that we have, but you come to a point where you can't do any thing more. I therefore call the question." Resolution was passed unanimously. SENIOR CENTER GOALS DISCUSSION Meisel passed out copies of the time line. Engen stated that at this meeting we were requesting Commission input. At the last meeting we provided some suggestions of action statements relative to implementing the various goals and asked that each of the Commission members provide us'with whatever they wanted to add. He further suggested that it be noted in TIm POST that a copy of the draft will be available to anyone who is interested, and who may wish to make some written input before it is finalized. This draft should be available at the Receptionist's desk. " T - -"r 0, ,',','."'..,, ~Ji'; "ss- ? 5 ' I 0, .. ,-"-,, ,'I ,"J 'r.. . " '.:-.{i~~ i I i: ,b r~ \ " r\! r ! ' i I ' , , I ; I II i ~. i, ' ~ ~;a ~ [' ,.-- :; ---~ I , S'S- ""'1;:'(":10";, .'~) f' 8: i,r, ,.:".',.;',,., ':"1 " . , , 'It' , ,"\\f,', " , .' '" , ',' ...:1. , .~.. . . -..'--'.: "",,~,,"':""'_':':'; :':.:,..,~. '; ...""~:.'.-'-""-''''"."......,..._... -... ..,-- ,: , ". " ' . ,. ..--~- ~-- .~...'-"."_..... ............" "~,,,- ,.' " ,-,',' SCC MINUTES PAGE 3 To summarize: In June the Draft will be finalized. In July it will be voted on for acceptance. In August the Committee will prepare it for presentation to the Council, and in September it will be presented to the City and County and published as a document in THE POST. Meisel suggested that the Commission consider having a Town Meeting in September at the Center to have an opportunity to discuss what they have read in THE POST. GIFT FUND EXPENDITURE Meisel reported the purchase of 500 T shirts with the new Center logo. They are being sold in the Eldercraft Shop and will be sold at the Johnson County Fair. The National Institute of Senior Centers is thinking of using our logo on their poster this year and crediting the Center and its designer, Judy Waterman of Watermark Studio. Meisel suggested that a Gift Fund expenditure of approximately $3,000 plus the cost of a cart, be made to improve out public address system. This would include getting a mixer, amplifier, a cable and 6 wireless microphones as well as a cart on which to put all the equipment necessary for the system. This would ensure that all items were present when necessary. Up to now the Center has had to borrow some items when needed. These are not always available when needed. The equipment would be used in the Assembly Room and in some other rooms. This will enable people attending meetings to hear better. There was discussion that the public be made aware of the need for this equipment by writing an article for THE POST, so that fundraising could be tied to a specific item. People will know for what item the contribution is intended, and therefore will more likely contribute. It was moved and seconded thut the purchase, including the cart, be mnde. Lackender/Anciaux. l)assed unanimously. Meisel also recommended that we complete the wall of book shelves in the Third Age Library as our collection of books and tapes is now double shelved, The estimate for this purchase is $2560. After discussion a motion was mnde that the Commission upprove the proposul to make the purchase, und that it also work on alternative funding to replace the money thut would be taken out ol'the Gil't Fund. Miller/Engen. Motion curried. COMA'lll'EE REPORTS Fund Raising: Miller The committee (Miller, Muller, Krause) discussed the types of funds currently received and other fun ds which could be generated. Items discussed were: having a $5 a Month . ."'--'---~ J' ',.,..,.."..,.,,,..,',,..,,.,.,,..,. .' . ",.,-",.. .", . , . . . ','. ' ."i' \;1,:, '.. \...,.: .'>"'.'.' ' ,,0, ,.- I .,1 ".' 1 I , I 10) I I ! .f '. ~~.;ilJ.1;:i ,< , , , ."..-~ , r ' .\ ; r~,\ ,,:~,+\\,,\ I ' 1< ! I I I I .' I I ' i i , . k~ II"'. ' I, i i r ,ILJ, \~" "'~.',."'" ..'I' , 'f (i;!ii' . I:' ~~ -'" (--- "" 0 ) , "~s 1) S ' aD'" <" .... ,..,. & . \. ) .. . . :t :.\ l.~ " , " , , -. . ,..-.,...;....-."..,". see MINUTES I'AGE4 Club as well as the $1 a Month Club; suitable recognition for donors; a brochure explaining bequests, tmsts, endowments, etc,; advertising in TIm POST items or projects that need funding; possibilities of hiring a professional; setting up a visionary committee of community financial power people. ' Nutrition: Lackender Committee: Krause, Thompson, Lackender Lackender talked with Steve Lacina, county supervisor, regarding some of the problems in the nutrition area. Lackender stated that there will be a meeting of the Nutrition Advisory Board this week. Datu Collection: Muller The Commitee (Kmuse, Engen, Muller) is still working Witil Dave Van Dusseldorf and the UI Community Credit Union and SC staff as to what data to collect and what form to have it in. COE Review. Shannon COE members are still disturbed about having a meeting to determine in which direction they should be going. They are happy the way they are, Therefore, Shannon stated that tllere doesn't appear to be the need to have a meeting. There was general discussion as to whether there was any problem of communication with the Commission. There did not seem to be, but Shannon will check on this after other COE members are back in town. SENIOR CENTER UPDATE. MEISEL Meisel reported that the repair of the Center roof, walls, etc. will be rebid the end of May. She announced that we now have a 20 hour temp and 20 hour Green Thumb worker which amounts to a fulltime receptionist. They will be assisted by volunteers. Meisel explained the new SEATS guidelines and its effects on seniors in the urban and ruml areas. She reminded the Commission that since the Center was an advocate for this service it behooved them to be aware of participants reaction to the system. The city has made a tremendous investment so that urban users will get 24 hour response. Meisel stated that at the last meeting she asked Commission members to review the resolution that established the Senior Center Commission to see if they wished to make any comment. The City is planning to change the resolution to an ordinance. The comments are needed by July. A committee was appointed. Frieda Shannon, chair; Pat Peters and Rufine Anciaux. It was decided that it needed to be completed by June 27th. lIM o ,',]> - ,.. . .: .j "~r~',;f~\,:':/A/::,,:;I,'/~'; " ~\","'I '...'.)':',--..", .". , , " ..., .... ~ '" . .. ,,': ~. .:. ....~,.j~~~..:..:'~'::.:.~;~.:..;~~..'n'~'....."-<".,.......,'-'.........~,....,;,.,.__,......",;..;-"......,~~".;..;..;..-:._;_.-=--:...::~.... , \ I see MINUTl~S PAGE 5 i . ,J COMMISSION VISITS .1 -1 Muller did not make the visit due to his attendance at the ADP Task Force Meeting. Anciaux reported that she visited a City Council meeting. She presented infonnation on next year's program. She mentioned that Older Americans' Day had been well attended. Peters was 1I0t present to report on his visit. " "~',I ,I I , I 1 . '-'i , ..' . I' i CHAIR TIME ...i, Muller reviewed the assignment of Commission members to other meetings. Commission Comments, a column to be written for THE POST by commission members, has been committed to by 4 members already. The comments are intended as a communication from the members as to any thoughts that they, as individuals, may have. Anciaux offered to write her article for September (due date August 15). Muller stated that he had a goal of each Commission member contributing a dollar a month to the Senior Center. The Commission serves as a role model, encouraging others to participate. He asked that Meisel make a list of Center activities that Commission members should attend There have not always been enough Commission members in attendance af,some of the major events. Though the events are written about in TIlE POST, a list will make it easier for members to put the events on their calendars. At 5:10 PM the meeting was adjourned. Minutes prepared by Emily Bennett, Volunteer. Minutes approved by Tom Muller, SCC Chair. , , ',,- \ "~ -'......"; i " '. , .'1 i ., '.; 'c." , 'I ~ ....-; 'r'" C. ,,',;, '. ',0"" ' .,' :'.'. ' ._ _nn " , --',',', i' :~- ,.":........',,,,,,..,,. . , ',. . :.,,'.-'.... ',',"" ' ,:",....',.",......:.,,---,:,,.'>.',:.,',.....;.':.,.:.',.',.";':', \' '. ,., :":1';(- . ' ~!,~~;Il l""",~,w"~""'''<'''''"''''''''''''f'-'"''-''''''''"'r':'''-:O:-':'~.i'r"'\" .', I . ".1'1',,: , ;~' " "'",".,'i"',i". ,',' """""""".,....,,,,, '[I" :. ',~:;,;:'",;:.,/I',.t!:::J:'O:":~::>,;i., '--';'~)t~:;:',~,~',~,'~ ;',:. ',:.,: \... -.','-" :.'.-:. ""," "'/;;:5"'/:";";')':.,""'''' ~'..\:;' " .,,,.C,1)',,,-"" ""',,,,_ ,,' ,\'-,\ ,,,..!.,-, ". ,', " '.... .,:J \, I, - ,. "" ,-:: I,' " , :" ..,>~ . ':"""ii' .:?:\::.-i.-',;\i?:'\::':' ',':,( ,'- ': .::,:..: ".~-:', \ ';~';';::\~:~;;l"C,.)",j /h "ss , ." " : '.'.J ::/!::,<,:':" ".f " ., ~,,"l\" j"') ,I> . "t' , -\'\1., ,. .. , . " ',' "".'. , -. ~. . . . "'"""J_!"_~-':.""._'_' .'~. ~..-,lo---l.,~._..._,'" "".U.,_,...~.. h~_:;'_. _.;,. '-"'''''r I , ! . ""~ " I 'J.'v MINUTES DESIGN REVIEW COMMITTEE MAY 16. 1994 CIVIC CENTER. CONFERENCE ROOM &~~~@m MEMBERS PRESENT: Gary Nagle, Clara Swan, Karyl Larson, Laura Hawks, Gilda Six, Don Sinek MEMBERS ABSENT: Bill Nowysz, Craig Welt, Kim Merker STAFF PRESENT: Karin Franklin, David Schoon, Angela Schmucker OTHERS: Jim Throgmorton CALL TO ORDER Chairperson Swan called the meeting to order at 4:04 p.m. The group made introductions. CONSIDERATION OF THE NEAR SOUTHSIDE NEIGHBORHOOD STREETSCAPE PLAN Franklin stated she was at the meeting to briefly introduce the plan as well as give the Com'mittee the opportunity to ask questions and give their opinions. She said she assumed the Committee had an opportunity to look over the plan before the meeting. She related the plan had three major features including lighting, paving, and landscaping, She said one important consideration of the plan was the consistent use of materials and design to give cohesiveness to the neighborhood. ,r~ (', <'~ ~ : I' 1 I, ! ,.. Franklin stated there was an example of the proposed light fixture on the east side of Dubuque Street between Burlington and Court Streets. She directed the Committee to page 21 of the plan and said the example is a single fixture lamp, She suggested the group look at the fixture during the daylight and during the evening as well. She noted the fixtures will be used along with the overhead cobra lights. Franklin described the function for the lights as 1) lighting for pedestrians and 2) a design feature used throughout the entire area. i I " .! I I i! I , I , I., I ~; Franklin referred to pages 12-14, 16, and 18 of the Plan to show specifically the paving for a typical block. She stated pages 12-14 show commercial areas of Burlington and Clinton Streets and pages 16-18 show residential areas of Prentiss and Dubuque streets. She drew attention to the parallel and angle parking in residential areas and how the throat of the street narrows for pedestrians. Franklin stated the narrower intersection means less road for the pedestrians to cross but still has room for two lanes of traffic. Franklin highlighted the paver bricks on the sidewalks which continue into the pedestrian crossing at the intersection. She added the colors on the street and sidewalk will be the same in order to help pedestrians visually understand where they are supposed to be as ,well as helping motorists see the crosswalk. She noted the pavers were another design feature used throughout the area, I \ '~"'7.', ."..... ~ !) I. '~_,',.i,J:' ';C: "I f".' ,', !It~, Franklin said the trees were spaced repetitively along the sidewalk to contribute visually to the appearance of a pedestrian corridor. She explained the improvements can occur either ahead or concurrently with development, and these probably are better done concurrently with development so that redevelopment does not tear up the city's improvements. She referred l ') S"~ c ~'- \, 0_ '" -'I ~~ ' II -~- ,.),',""':..":,,,:.: '.0','::1 "-,.j," .:'.,j:,;. . , ,: . ~., ".""; ,;''', - :...,-....' .- -, 1:.: 'I' 'lt. t.; ,'Iti, '.'-r..,'...,-../- .,. ., ;, ~~i~', .' I:,' ....-..... .L -'i ' ( \ ~ ;'.4-"("" . \ . ! I ',I , 'I j '~\ L I 'I ,I Ii ; I I i' . , '~'~-".. 'l":! ,~\~i,' I" cr" !.'~ ,~. .. '. , _..'\_; c- : 0 ':. __.u_n ., Y' , r , :~r \\ 1. ~ .. " .'. , ','..' , ", . ,.' , .~ ',-',:'.. .' ,..1,._ ".' . .\ .-' ,.--"",.'.,... ..,..... ....-,'>~.....,- ....,---_.._~..._" . c,;'I'__~" .' '/""":\" Design Review Committee May 16,1994 Page 2 to page 4 of the plan which shows potential redevelopment sites near the area. She stated the city would probably want to institute the improvements first in the more stable areas where they don't foresee any redevelopment. She said the city could work with developers as projects come in to make sure streetscape improvements are considered in their plans. Franklin said the Iowa City ordinances allowed the city to award density bonuses and other incentives to developers who contribute to improvements, Franklin reiterated she was looking to the Committee for suggestions and recommendations. Six said she would like the city to consider ways of keeping so many birds out of the trees along the sidewalks in the area. She noted the current problem on Clinton street and said it is difficult to walk there, messy, and there are problems with dis.ease. Franklin said the type of tree had not been determined, but one important consideration has been to find trees hardy enough to withstand the weather and the built environment. She noted the Bradford pears beside the Dubuque St. ramp have done well. Swan expressed her support for the continuity between the color of the sidewalk and the color of the crosswalk, She asked for clarification on the paver material. Franklin said the pavers were nice because they were not soft like bricks but were colored concrete. She said the color is mixed in with the concrete mix at the beginning. Swan asked if the pavers would have a brick color, Franklin answered that the consultants suggested charcoal/red holland style pavers, but she did not know the intensity of the red. Swan stated she would like to see the pavers be a brick color, because the city has invested heavily in the brick downtown and she would like this to be a continued theme from the downtown. Swan also said the brick has been her cue as a pedestrian for the location of the crosswalk. Nagle asked if the pavers will be the same size as the brick. Swan said the color more than the brick texture was her cue. Hawks asked what the plan will do with existing plant materials because the plan doesn't ,show existing plant materials at all, Franklin asked the Committee what their feeling was: if there was a conflict between continuity and existing plant materials, what should the city favor? Hawks replied that this could depend on whether the plant material was significant or not and that some small plants could be sacrificed for continuity. Nagle said he would rather see the existing plants stay and that existing materials can promote continuity. Hawks also asked about the consistency in using exposed aggregated concrete and perpendicular banding. Franklin asked the Committee how stringent the city should be in carrying the downtown themes south. She said the plan contains new materials but uses the same themes, Hawks asked how much the consultants considered this point. Franklin replied there was more focus on identifying the area as a neighborhood, and that they considered Burlington street a transition point. Swan asked what the time frame was for the Committee'~ recommendation. Franklin said she would like to have their recommendation within a month. Swan stated she would like to have more time with' the plan and would like to invite Franklin back to the next meeting, Franklin indicated she would be available if the Committee decided to do this. i I, ) 1 S(" n~.~ .. -=~ ~- - ".0. ,J...-.;...':' \""""',;"'\i',.-.'-"i''': -. ""',1.,,','.'" 15 " , .",i; , ".'". D l;,.,.\"': - '..-., '" ': ',\'.",! ,~ ; . " ' ", ;~..,~,. J -1 r. \ \, 1 I 'I; ~ r :, 0 I'i, . " . ~ Y' i .'; . .....h\'I; ,"\, . .' .l' '.' .:,:' , ......, . , ';~ '. .--'.'"d"',.. , , f" . ._.,.-..'...",...._.."~_...._--_.. I i' Design Review Committee May 16, 1 994 Page 3 Nagle asked what consideration the plan gave to disabled pedestrians. Franklin said one condition the city gave the consultant was that all improvements had to meet American with Disabilities Act standards, Nagle said there were different ways of doing this. Franklin responded they didn't have specifics yet. Nagle brought up the idea of the University's emergency phone system and he said those were put in at University expense with a small contribution from a group of parents. He estimated their cost at about $4,060 to $5,000 each. Swan said if the city chose to do that they should get more attractive phone centers than the university's, Nagle said the University went through a lot of discussion about whether t~e phones should blend into the environment or stand out. Swan said she would really like to have a field trip to look at the areas in the plan as they are now and that this would help her visualize the changes, She suggested working around the meeting hour such as meeting a half an hour before or after the meeting. Schoon said he would make the necessary arrangements. Larson asked about whether the plan contained provisions for bike racks, Franklin said this depends on what the City Council decides to put downtown. Swan ask~d about what will be done in the courthouse and post office area. Franklin said this could be very difficult because they have had difficulty in deciding what to do about the short term parking area in front of the Post Office. She noted they currently allow parallel parking, and the narrow street throat will cause some congestion but will also serve to slow pepple down, She said slowing traffic down contributes to the pedestrian oriented walkway. Hawks asked about the possibility of linkages to the Iowa River Corridor Trail. Franklin said there had been discussion of carrying the design through to the river. She noted the obstacle of the railroad tracks and the difficulty of having a trail on the east side of the river. The current focus is developing a trail on the west side. Six asked if the planters in the plan were definite. Franklin said she was interested in the Committee's opinion on the planters. Six said she liked them very much and wanted to know the price. Nagle noted the prices for everything were in the back of the plan and the planters were $1000 each. Swan wanted to know the lifetime of the planters because she noted some of the planters in the pedestrian mall were showing a lot of wear. Franklin said the consultants are out of Madison, Wisconsin, so that all of the materials had been used in harsh weather. Swan noted she liked the upbeat look to the design and the light fixtures. Franklin had been concerned about light pollution above the fixtures but that these fixtures take this issue into , consideration and are a nice mix of old and new. Nagle asked whether these lights were clear globe lights, Franklin said no, they had silvery, reflective appearance. Hawks asked if the lights were high pressure sodium that would put off a yellowish light. Franklin said the lights gave off yellowish light. Swan said the trash receptacles and the planters had a European feel to her and that she liked that effect. Larson asked how thick are the walls of the planters because they appear huge in the pictures but are only 4 foot in diameter according to the text. Swan said she didn't really like the planters. Larson indicated she thought the circular theme carried through well. ! .! 11St, .- ',', ,."o:,,:~:l,,':~,,/.~""\;' "I',:,' -...'" , , ....:"1"'.';',.':.:;) 15 \ J'O"i;, U <:,1 , """I,'j',','" ., ,', -" . ,:mia' , i -1 "- .,..-....... , ,~, (~'\' \ " ,? ';" r,.~('\ ~ ! . I ~~. I: I' ~ I, 1:1 II II' i I I i I ! i j I ~. I, I !'~ i I ! I Il ~ \ ' ", \:\<";;? ' !\{;_.,",.,"""".i ~;~ .y.~~/ ~.. ,..t~ >'~ ~' . (I.:,;... . ""'J." .-..,,- ~C'o'~' ., " i .' . , "t "'I';' . '.' "~ ',' .... ":.;. , ". ....','. "''''. ,,,.,,.,.... ......:..'.,.,.q~..,...:"'.",,._,.-....,'...._....h.:.. ...~_.. .__.,,~.._..~...~..'.... .',.' ......--..--.'.,..,... ..,,-' "~.' ",.'...~._._-- _.~..-- . "s~ '-"'T"""""\', I.Sy Design Review Committee May 1 6, 1994 Page 4 Franklin directed the Committee to page 29 of the plan for a sketch that gave the scale of the planters, lights, and benches. Hawks suggested that the in ground plantings and the planters , might be overdoing it, and asked if the planters were going to get bumped when parking cars. Franklin asked the group's opinion about the ballards the consultant suggested placing at the intersection as a tool to help pedestrians know where they should stand. Hawks suggested these might be too much with the planters. Larson asked if the ballards were at all or just some of the intersections. Franklin responded that the ballards were at all intersections in the commercial areas, but there were none at all in the residential neighborhood. Nagle asked if commercial trucks wou,ld have difficulty with the narrowing of the street. Franklin said the streets would be narrower only at the throats and that loading and unloading should occur in alleys or private drives. She noted the planning staff will direct redeveloping businesses toward this ideal. ' Nagle asked what was the schedule for these improvements. Franklin indicated the budget is only $50,000 a year if the plan is adopted. She noted the city would probably look at spots where other construction is unlikely and start at these spots, Swan asked about the feasibility of an "Adopt a Bench" type program. Franklin said this could happen, but it takes a lot of energy to get it and keep it going. Swan encouraged the members to study the plan. Franklin urged the group to come up with recommendations on the general concepts and decide if they want to endorse it as a general concept plan. She noted the city staff would come back with the specifics if the Council approves the plan. Larson moved to defer the recommendation to the next meeting, Six seconded. The motion carried 6-0. C. CONSIDERATION OF DESIGN REVIEW PROCEDURES AND GUIDELINES Schoon outlined the process adopting the new procedures. He said the first step was to reestablish the Committee by resolution. Schoon stated the new resolution would cease reference to previous resolutions which focused on the Committee's authority in urban renewal areas and would allow the Council to designate other areas such as the Near Southside Urban Revitalization Area. He noted the resolution will dissolve the existing Committee and establish a new Committee with a clause that specifies that the same members will sit out their terms on the new Committee. Schoon said t~e ordinances had three main features: 1 I What projects require review, 2) the submittal procedures for review, and 3) the guidelines or criteria that the Committee will use in evaluating the applications. Schoon said that Section 2 of the ordinance shows that the current areas of review are still in effect. He also highlighted on page 2 section 2 that ordinary maintenance and repair did not require review. Schoon said the procedures section pretty much just formalizes the procedures that the Committee currently uses. He said the process is the same where the applicant submits the ,_-W., '7),:,,''-,','",,':;'':''''''"\''' :>" ::\: .w"" .' ~,' ,.', - T o f" I I '., .",-,./. " Of ":' '.' I....... -,' " m.~: , i ( ,", (-' \ .'~ ;4j ! I ! : I I ~: ~ - ~", , 'u,;' l.:t '2,~ ~ H' ,rc~ 0 ., ," j " , , ',~t ~ \'1' , ','., . . ~ . .~. ',I> . ",.1 , ' '-..," . :.: .:~:;..,;_;",,-, :/."~,"':,"_i:, ~','._ Design Review Committee May 16, 1994 Page 5 applications and materials to the Committee, the Committee makes a recommendation to the Council, and the Council makes a final decision. He said the Committee may want to discuss on page 3 which says that if Council votes contrary to the Design Review Committee's recommendation, the Council requires a 5 member majority in order to adopt its decision. He also pointed out the procedure in Section 3 for when an applicant submits revised building plans different from the approved design plan. Schoon asked for the Committee's input regarding a clause on page 6 which said that design review staff may waive submittal requirements if the requirement does not apply to the particular project. Schoon said the subcommittee tried to put together a list of requirements for each type of project which might undergo review, but they found there were many different types of projects and that such a list may be more confusing than beneficial, especially since the actual number of projects reviewed by the Committee are limited. Schoon indicated the guidelines section was the same as what the Committee reviewed last month with the exception of section f which includes canopies and awnings. Schoon said the sketches have been added, and the subcommittee wanted input on the sketches so they can continue working on them, Larson asked if tbe memo handed out from the Director of Housing and Inspection Services should be considered in the ordinancl'l. Schoon replied the memo was a clarification of how the building department was to interpret the definition of awnings and suggested the City would deal with the issue with other City ordinances, Hawks asked if the Committee felt the sketches gave meaning to the' guidelines. Six and Larson said the sketches were very helpful to them. Swan clarified that the subcommittee was working very closely with the Committee's unofficial procedures and guidelines. Schoon said this was correct and the goal of this resolution and ordinance was to formalize the existing rules. Sinek asked if the process was to get these adopted by Council and then try to amend them in order to change the scope of the Committee later on. Swan asked if there was still provision of major and minor reviews. Schoon said the subcommittee decided that there are currentJ'y so few reviews that a distinction between major and minor reviews was not necessary at this time. Nagle suggested the sketches be done in one style to give the document more continuity. Hawks said the subcommittee was going to clean up the sketches and make them look more professional, but they didn't want to go ahead and do all that work if the Committee didn't like the sketches in the first place. Swan said the sketches provided good examples, Larson moved to defer recommendation of the resolution and ordinance until the next meeting. Six seconded. The motion carried 6-0. D. DISCUSSION OF COMMITTEE REPRESENTATIVE SCHEDULE FOR THE CITY COUNCIL MEETINGS Schoon referreQ the Committee to the list of Committee members and their terms. He explained that, when the Committee sends a recommendation to Council, the Committee needs a representative in order to answer Council questions. He said Swan had been going, and so it would make sense to rotate through the list so that everyone represented the Committee. He said those who were almost at the end of their terms were at the top of the I ?S'(c L ~~ j,"',""","'" r _. '.' '. "'i~' ". - ,"'j :.;'.... .,,i,'::'; ,; )/:,--:::(,'.,.".:'.' 'I" ' - ..' - ". ' j!).> ',,0' ,',:,;",,':,','\";>'1,' " \, -. - - . ,.. G ! .j '. I, I , I , I I ; I' lfi: "...", /'.' ~ " ';.- ~~~:~(:::':":&~'I'l~~' ;.~.: . '"..'JJ..' '~i> :,'; .' "":-'; . :. "'_i.::.'..~-.:~'~~;;:.":;:':'~~~-:_'''''''''''''''''''-'''';.""-...~.,~~"",,...,-,..""",""",~",~.......~~'_...:~~..-:-....;.~~,~~~. . ' 'I ! E. CONSIDERATION OF THE MINUTES OF MAY 3. 1994, MEETING [, I I , Design Review Committee May ,16, 1994 Page 6 , , ' list because they were most familiar with the Committee. He said each person would take his/her turn from the top of the list as the Committee sent recommendations to the Council. . 'i Hawks moved the Committee approve the minutes. Nagle seconded. The motion carried 6-0. F. COMMITTEE DISCUSSION ..j oJ i '.j " , Hawks asked if anyone looked at the Fieldhouse sign. Schoon said he checked with Housing & Inspection ,Services and that he was told that the sign did meet the definition of a changeable copy sign and was approved by the Building Division. Though the sign is not required to be temporary, the Building Division's understanding is that it is temporary. He noted the sign was supposed to be encased in glass, but the glass had been damaged and they were awaiting a replacement. Swan asked to whom the Committee could draft a memo about the sign. Schoon said the memo should go to the Director of Housing & Inspection Services. Swan suggested she and Schoon draft a memo stating the Committee's concerns regarding the sign. Larson asked if maybe they couldn't include the sign in their tour, Nagle asked if it was within the Committee's authority to take action on it. Schoon said the Committee was only making a recommendation and, since they weren't forcing anyone to do anything, there shouldn't be a problem. , ,',.i 1 , ] I , , J <<i i -:--1 ,I i , I , . . .1 I '1' ";-,1' ,~ Nagle asked if he needed to contact the Banner Committee or if they would contact him when there was something for him to do. Schoon said they would contact him. I, ",\ ........' , Schoon told the Committee he included the article on downtown revitalization because it stated specifically to the importance of good design to the health of the area. .~ ~]"<. ",",' ,il. ,_,I C~ '," \ " 1 G. PUBLIC DISCUSSION There was no discussion. i, ,.-.." H. ADJOURNMENT ..:.;;; , ~ Chairperson Swan adjourned the meeting at 5:47 p.m. iI Minutes submitted by Lisa Schweitzer. ecodlv\mins\dre5-16.min , " '''''',','':-.:.,-,,', .-/' ".....;".;.. . ".\ : ,-,\ , . ,'S\D ,,'? , ~...._~.... .. .. ~":...':;:J'~;/I'-' ,',' ,-,:.,'..:;~i'il,:",_~';,.o:,):ri;,7'~:~~':;T-(,'};')~,~;"~''''''',Kl1"'r.,'\:':'':':'~"r'm''~:-'5:1;;,'.li tit'; -'- . '~~.""I '.: ',,: "'::.':' ,.,,:.: ,,',',' "'. .' -!' .,',.' :" .:..." ,'.'......~'~.~'.::I;.t'~v".I'.,.;::j\ ,J(".,~ ;." ',0 . . \ . . b- - -~ - -"''''',' zn~;af. '.! ......: '~~~ " J (-' \ '\ ~ " , , I , I, ii, II~~ ~ t[ 0 . - .~', ., " ',j .... r-j '.".' .' '-~k>' '. "\ l,~ . ,', '.... ,~. '~ , ,:' , " ".,,' ' 1" i I I . . , " --."""'.,","','."",.,.'.-',,,.,'.,",,',' ".",.'." ," . ... . . '.. . ~.' -: '. .:,_.,"~''',.~.....:,,;,.~^';C;h,.~~....,~.:-""~..~.:.._..;..:._..._._~~,.,.._.~.......',......",.,;..._,.....:~.".;..",:.."".~,, :,_;..." MINUTES DESIGN REVIEW COMMITTEE JUNE ~ 1994 CIVIC tENTER - CONFERENCE ROOM PREUMINARY SUbject to ApprOVal , , MEMBERS PRESENT: Gary Nagle, Clara Swan, Karyl Larson, Laura Hawks, Bill Nowysz, Don Sinek MEMBERS ABSENT: Craig Welt, Gilda Six STAFF PRESENT: Karin Franklin, David Schoon, Angela Schmucker RECOMMENDATIONS TO CITY COUNCIL Recommended, by a 6-0 vote, that the Near Southside Neighborhood streetscape plan design should better integrate with the downtown streetscape design by using brick paver materials rather than concrete brick pavers and by placing less emphasis on the circular design ele- ments, particularly in the light fixtures and jointing at the street intersections. Recommended, by a 5-0 vote, approval of the resolution reestablishing the Iowa City Design Review Committee and adoption of the Design Review Ordinance, Requested, by a 5-0 vote, staff assistance to consider amendments to the Sign Ordinance's definition of changeable copy signs. ,I f\\ v CALL TO ORDER Chairperson Swan called the meeting to order at 4:48 p,m. The tour of the Near Southside Neighborhood was cancelled and the meeting was delayed by 48 minutes because of bad weather. Swan announced that Kim Merker has resigned from the Committee because of health reasons. She noted the Council has appointed a new member, Larry Quigley, and that there were two seats open on the committee. She asked the members to think about other citizens who may like to be on the Design Review Committee. , ,'!', , " CONSIDERATION OF THE NEAR SOUTHSIDE NEIGHBORHOOD STREETSCAPE PLAN Franklin said she wanted feedback from the committee on two major concepts of the plan. She said the first conceptual question was whether the committee believed the Near South- side Neighborhood should have an entirely different identity from the downtown or whether the downtown themes should be carried through into the Near Southside Neighborhood. Franklin said the second major design question was whether the city should replace materials in the existing downtown with the new materials in the Near Southside. Larson said she felt the downtown and the southside design should be integrated, Hawks agreed. I, . ~.. V'11l. ,~Il.Llb._ , '1$(0 , ..... . ..,',:~ '".,'0.. ,'1{,{;"""""'!'\"''''''"'''''i'':'':';:':':-Yj''S'., :10"'1, , ,..', '/"".' :'\:,' :':~"~:/';':' :", ,': '~: ~ ',' .'.U.. . .'/. "''''',d',,''1 :. ',. " ., ,\ l~', .1'\ ,'" . '.~ t ; :\1 ; ......, , .," ~ , '.... ~ ....... . "'. '.;". ~,..:'" _'..'''' ~'".~,..~,"~,,_ ._. c~_..... " ,'..........' "'. ""'"-~~'-'-''''' .". Design Review Committee June 2, 1994 Page 2 Franklin noted the neighborhood had a commercial areas on Burlington and Court streets and the remainder of the neighborhood was residential, She said the plan treats residential and commercial areas differently, but there were some common design themes carried throughout the neighborhood, Hawks suggested that the commercial areas of the southside could echo the downtown areas, Larson said she noticed there was a light fixture downtown in need of repair, She asked Franklin if the city could still get them, Franklin said the downtown fixtures were put in about 5 years ago, She said the city can still obtain the original fixtures if that is what the city wants, but they could replace the downtown fixtures with the new ones from the southside plan as they are needed. Hawks said that replacing the fixtures downtown with the new fixtures may look pretty peculiar until they are fully replaced, Larson said the downtown fixtures are pretty modern and do not match the fixtures in the southside plan very well, Nagle ask if the city couldn't replace the fixtures downtown in blocks rather than one fixture at a time. Franklin said that block replacement could be an option depending on finances. Swan asked the group if there was general agreement that the Near Southside design should have a similarity and continuation of style and design with the downtown, The group re- sponded affirmatively. Swan then asked how the group felt about replacing downtown materials with the southside materials as needed. Nowysz said he preferred to see things replaced downtown with materials as they were originally designed. He said the feel of an area is a lot like architecture, and that replacement of materials will begin to undermine the area rather than enhance the original design idea, He said the new area should have its own statement as well as being integrated into the down- town. ,,. (!i~ \ ri3 I', Franklin asked if Nowysz was thinking about the pedestrian mall area. He said he was, Franklin said an option would be to retain the pedestrian mall as it is but use newer materials on Clinton Street. Hawks suggested the city select a light fixture for the souths ide that is closer in style to the downtown fixtures. She said this might reduce the piecemeal look of replacement. ~ Swan summarized that the group had ruled out the Near Souths ide as a totally distinct area, and that they wanted some continuity between the downtown and southside while allowing each area to have a distinct personality. She said the group was generally in favor of carrying back some of the new materials, but they stood behind the integrity of the walking mall. There was general agreement with these statements. i 1 I I I! It , '~"I:; I~'~ t/ . ~, L.. Hawks noted the jointing patterns in the plan along with the light fixtures gave a very circular theme to the plan. She said this would probably not integrate well with the downtown, Nowysz agreed and said the fractured corner square was too much like an old gaslight village theme and reinforced the round corners too much. He and Hawks suggested just using the pavers to denote the crosswalk and eliminating the corner treatment entirely--she noted you could still have the round corners, just don't accent them as much. r" -- : 0 , - j,.""""'''',...,.".,,,.,',.,.., '. "-,,.:.,.'f',I.,.. " . \ ,-:;"". Ii:':;':" ',,' ' '."", ,.,\. ..:.,.", '.' ,. -,:',:,.' ~';: i ;,7.- ,,,' ,0 "'"..,' . .",....--,-..--- /' ! , I I I. "&'(, 'Y'::'" 15 "'. I , , I Q ,I,! '10:;; , .. ,...' ,... L' ~ ' ~, "f ,"," .,,,,..", : ; I." .. """""~'. ...~ ,. , ~.: c I l . i f~ ~ ~'I";': I~': ;' i"~l""'" . '....~. ~ -'~. , ., "\i',.', . ",,,~IW' ...... .' . ",.,..'t.... ":' ',' .' ': ,:.':J , " .~,. PO' . 1. . " . :. .;.:.._:.L"~" ..",_..., .........,.-...:; ;_...."'~~~.~.'.:~., "'''.CO .c..:.,:':.",,':,~~..:.I_'~:~"'~,''':''.~..._.~.:... ,. "-. . . . '.' .. ._._ .'__'.__"__ .....~.,....... ,.".,' ,..'J,.~.. ,. '..-.' '. . ,.J.',". , , ..,,~.. "'.'''~'''~'_''_ "_M'_'__' ,. Design Review Committee June 2f? 1994 Page 3 Nagle said they could choose 1 of the 4 components of the plan--materials, furniture, design, and landscaping--to carry into the southside from downtown. He asked why the paver is used in the design rather than brick on the crosswalk. Franklin said the pavers were lower maintenance. Hawks noted the pavers were sturdier and could take more pounds per inch pressure. She noted there would be a lot of truck traffic on the southside, so the durability of the paving material would be important. She said the pavers were also not as slick as bricks when wet. Nagle said he would rather see the brick paver carried through. He said he thought materials would be a good theme to carry from the downtown. Nowysz said he likes the look of brick in the downtown. Swan said that brick has a very rich look, while the pavers seem very contemporary. She noted she didn't like the planters in the plan very much. Hawks noted the circular planter might have been chosen because of the circular theme. She said the changes to make the whole design more square could include different planters. She noted the placement of the planters by permanent plantings was probably overdoing things a bit. Schoon said that he was hearing that the committee didn't like the plan very much at all. Franklin agreed and stated the Committee has left only the benches unchanged from the plan. Nowysz disagreed, saying that his changes to the plan only included carrying on the bricks from downtown and backing off somewhat from the concentric circular theme--he noted that cylindrical,planters could be used rather than saucer-shaped planters. Schoon said the plan was to provide a visual representation for the area, and the impression he was getting from the committee was that the plan was not a visual representation of what the city wants. I',' '\ Swan said she believed squaring off the intersection was a good idea. Franklin noted that a squared off intersection would require redrawing the plan. Hawks clarified that the accent on the round corner of the intersection could be removed without redrawing the intersection. Nagle moved and Hawks seconded to recommend to the City Council that the Near Southside Neighborhood streetscape plan design should better integrate with the downtown streetscape design by using brick paver materials rather than concrete brick pavers and by placing less emphasis on the circular design elements, particularly in the light fixtures and jointing at the street intersections. The motion carried 6-0. 1..1 CONSIDERATION OF DESIGN REVIEW PROCEDURES AND GUIDELINES Nagle left the meeting at 5:55 p.m. Schoon said the committee had two items in question. He said the resolution would reestab- lish the committee with purview over properties other than urban renewal properties such as the city council deems appropriate. He said the ordinance contains the procedures and , guidelines, He noted that Nowysz and Hawks worked hard on the sketches. He asked if the committee members had any comments on the placement of the sketches. '- " . .. c- 0 ,). , "'~" ~',"","'''''''''''T'''''-'''''''''''''''' '" .,""},:,,O,..'..'~.r"J):,;.'.i';\' "',,' ,.'.'" 11S'~ < w'r,'."..'["""...,.,~, .'1'......";' I"~ , cjS"'" []'", ',:, . ,.~,' ,'.:..::~'"~".,:'_,....IJ\. .. - ,\,. :.' ~1Lli:.~," . ' " ,~ " r " ,\ r'j \ \ ,,~ t;'~'1'"l , ( , I ~ I i I I r; 1[' ~ ,~ ' ~I:"',:' ,'j' ~, ' ~t ,fF- 0 il . ': "' , '. ,', '.~t\ : , '. ..\I,~ , , " ,', . " , . .~... ,.. " . ~ ;:.. .. ._._._......4..~"._.,,,..,...:...:..,:..-~,~_..: ,"'....'.~. ,:. ..~,~..:"..~ 'L. . ";~",';~c'"'_'.' ,:.-,~:,~ ~-., ,~..,,,.,-,.'''' .".' ,.,..".,.....,... '...,.';.....'.... - .~."....."".".~,_...._.._---,. l I , ' Design Review Committee June 2Q 1994 Page 4 Schoon noted that exterior painting or changing an exterior window (as long as the window is same size as original) does not require a building permit. Therefore, there may be times when enforcement of the design review ordinance may riot begin until after someone has started to paint or change a window. This is not ideal, but hopefully manageable. Hawks clarified that the landscape plan on page 10 really should have a key. Schmucker said she could not get the key to fit on the page. Schoon said the landscape plan was an illustra- tion of what a good landscape plan looks like. Hawks said a good landscape plan should always have a key, Schoon said, since there was no sketch of what a good site plan looked like, they could perhaps leave out the landscape plan sketch. Hawks said this was possible, but that architects might appreciate having the sketch. Nowysz moved and Sinek seconded to recommend to the City Council approval of the resolution reestablishing the Iowa City Design Review Committee and adoption of the Design Review Ordinance. The motion carried 5-0. ,\ Schoon said this action will be on the Council's July 19th agenda. Swan suggested the subcommittee and herself, as representatives, prepare a presentation for the City Council meeting, She noted it would be good for the committee to agree on the direction the Commit- tee should take beyond the adoption of the resolution and the ordinance before the council meeting. She said they might get feedback from council as well, PIZZA HUT "AWNINGS" AND "CHANGEABLE COpy SIGN" UPDATES (;) I, Swan highlighted the letter from City Attorney Linda Gentry to Pizza Hut owner requesting the awnings be taken down voluntarily. She noted the city has hopefully learned from the Pizza Hut example, and that she feels the Committee contributed to the reconsideration of the "awnings". She also highlighted the memos exchanged between herself and Doug Boothroy about changeable copy signs. She noted Boothroy's memo contained the definition of the changeable copy sign, and noted there were no design standards for a changeable copy sign in the zoning or sign ordinances. Swan said she had discussed this with Schoon before the meeting. She said the Committee could make a recommendation to tlie City Council requesting staff assistance to evaluate the sign ordinance to limit the size of a changeable copy sign, ,I.! I I Schoon asked the group whether they believed changeable signs were as a concept good or bad. Nowysz said the particular sign in question was very unattractive..it was too big and very noticeable. Nowysz moved and Hawks seconded to request staff assistance to consider amendments to the Sign Ordinance's definition of changeable copy signs. The motion carried 5-0. '. CONSIDERATION OF THE MINUTES OF THE MAY 16. 1994 MEETING Sinek moved and Hawks seconded the motion to approve the minutes of the May 16, 1994 meeting, The motion carried 5,,0. u '-, ~--- -~' : ",", :",:)':if -J.,,' .0,'"'' ".j.". .. "'. ,~:" . ~ ~ ';:...."',,': ,.:;/: J ?Sfo <~ \ ";"''''\''';'~'f':~:''"''.''r:'' :-"''''.'~:r::';;':;:' '\' ,2f) ,"'.,.,11"-'.1 :-.,.......,,',..:.,)'. ,8,0"",' U .'; ,... ' ~~}/?\t}:,'/-' ' ~',:,.J::',",_;_;_i: ~':' "",", i' Design Review Committee June 2~1994 Page 5 COMMITTEE DISCUSSION Sinek left the meeting at 6:28 p.m. "j., Chairperson Swan presented Sinek with a certificate for his years of service on the Commit- tee. She noted he would be missed, and the committee has benefitted greatly from his experience. " ,i ,I j Schoon mentioned the memo from Terry Trueblood, Director of Parks and Recreation, regard- ing the summer maintenance activities on the City Plaza and downtown streetscape. ADJOURNMENT i ,:: Minutes submitted by Lisa Schweitzer. i "".~ The meeting was adjourned at 6:30 p.m. " ',; \.: ecodev\mins\drcS.2.min ~>... .~ 1; ~' \ , ,;" t ! , , , , i I " I \ ',' .. ~ o :.'.'-.J,:1,'.,.,.,,;~!::..!;.9,;;,.:;1;,..' , 7SIo . :.... - :~~. :,I,.i!~'!',';' .... ".~ .~~~....,--...........~....."'...o.p""""'.-JC7J:'"....~.J'"'.-....'\'..'RrrTl\~!:'..,~,",.,,\ . I' ..'.I.t.. We.;::',.;';;,,':: .'.',,":.':', """)""..,,2'<g'),.:,..Ej'.!\' ~:._~ '.\'.':. ),:",)~,;,":'!:'",',.'-,,;:""', ,-.,-,~ '. ;\;.,:~.,.. ...,~, :;.'.;:i;.I;,,:,-_:':.r,..r'I~:"'-"'; I " 1': I i' " r ; '-:"C'! I." ~j ~ ~;l , ;,) J . I i ; I I I . It'l ~,,~ ,'~~r. 1"'::1i U' " ~~ ~'" ~; , ki C," , r .., ",' ; \ , ,., .m~ ~\~ ~. , ( \ . 0 , ! , , : ! i , I : I i I i I ~ J I~. .~; ',:1 tf" ., Y'l .> . '~t \ 'j , ,\0" " , i~' , '~"r' f" . . ~,.__ .~.t.:.~ . . ..:. __,_'''~ <.'" ,; ';'..'. " ~. I...., '. . MINUTES COMMITTEE ON COMMUNITY NEEDS WEDNESDAY, JUNE 22, 1994 - 6:30 P,M . CIVIC CENTER, LOBBY CONFERENCE ROOM PREUM~~ARV Subjact to Approval MEMBERS PRESENT: Grace Cooper, MaryAnn Dennis, Marc Libants, Rusty Martin, Linda Murray, Robin Paetzold-Durumeric, Andy Penziner, Keith Ruff, Maris Snider MEMBERS ABSENT: Lisa Engh PUBLIC PRESENT: Christine Randall, Craig Mosher STAFF PRESENT: Marianne Milkman, Steve Long, Steve Nasby, Jeff Haring, Jenny Denney RECOMMENDATIONS TO COUNCIL 1, By a vote of 7-0-2, CCN recommended that $17,300 be allocated from the 1994 CDBG contingency fund to Hillcrest Family Services for a Supportive Housing Program, 2. By a vote of 8-0, CCN recommended approval of the Supplemental CDBG Flood Assis- tance Program Statement. The second allocation of $1.3 million will be used to assist in the repair of flood damages and to mitigate future damages. CALL TO ORDER o Chairperson Dennis called the meeting to order at 6:33 P,M. Dennis presented Andy Penziner with a Certificate of Appreciation for his ten years of service on the Committee on Community Needs. Penziner said that making allocations for CDBG funding is a humbling experience. Through the process he has perhaps learned to respect elected officials and commission members more. Penziner thanked the City staff for its knowledge, professionalism and respect, and that staff did not make the commission members feel cursory in their function. Dennis said that because of Penziner, CCN has much improved its process for recommending allocations for CDBG money, .: '! INTRODUCTION OF NEW CCN MEMBER Dennis introduced new CCN member, Christine Randall. Dennis announced that Susan Feeney has resigned, effective immediately. Dennis also noted that Robin Paetzold-Durumeric was present and will be the new representative o/the Housing Commission, REVIEW AND APPROVAL OF THE MINUTES OF APRIL 27.1994 i '.. Murray moved to approve the Minutes of April 27, 1994. Martin seconded. The motion carried on a vote of 8.0, with L1bants absent. PUBLIC/MEMBER DISCUSSION Dennis noted that Feeney was the CCN representative on the Council appointed task force to study the future location of the Adult Day Program, therefore, a new representative is now needed to replace Feeney. Dennis said the task force will meet approximately monthly through April of ,,57 hl_._ .~,s,'~ di, . ;C-~ -. ,~..,. , . ""-"..0 ,.0'"",)",'... ,', '\ ,,_..' -. - ' - .,' .\'-'-,.' 1157 ?5,ild, ~B' " " 'I :, . .fll .1-., ,;. . ..~, , -- . .!~. . . Committee on Community Needs June 22, 1994 Page 2 1995, to determine a long-term solution for where the program will be housed. The members generally meet from 1 to 3 P.M.. Dennis noted that CCN made a strong statement to Council regarding the future of the program, so she would like to continue to represent this view, Murray moved to approve Martin as the CCN representative to the task force on the future of the Adult Day Program. Ruff seconded. The motion carried on a vote of s-o. The Committee on Community Needs elected to cancel its scheduled meeting of July 27,1994. Dennis noted that she would appreciate that if someone knows they are not going to be present for a meeting that they give her, or staff, a call ahead of time. Dennis noted that last month a quorum was not present which makes this months agenda that much longer, ' Martin reiterated that he would like to see more televising of City commissions and task forces, including CCN. CITY COUNCIL UPDATE Dennis noted that there is now an opening on CCN, a vacancy on the Board of Appeals for a licensed electrician, and two vacancies on the Design Review Committee, HOUSING COMMISSION UPDATE ,,"~ Paetzold-Durumeric said the Housing Commission has recommended to the City Council that the City apply for 10 three-bedroom units of public housing. Discussion at present regards LI FE Skills Agency which has asked the Housing Commission to consider using public housing funds to fund the staff providing assistance in funding housing to some PHA clients who receive certificates and vouchers. Right now the Housing Commission is debating the pros and cons of such a move. Dennis asked if this money would take the place of what CDBG funds have been used for. Paetzold-Durumeric said her understanding is that LIFE Skills, Inc. has received CDSG funding for the last three years and is looking for more stable funding, Paetzold-Durumeric noted that the Housing Commission would be more than happy to hear comments from CCN regarding its stance on the subject. , l .~.\ 1-" \ \ ~ ~ : ( \ UNITED ACTION FOR YOUTH (Libants arrived 7 PM,) DEFERMENT OF LOAN REPAYMENTS FOR UAY, Dennis said that because there was no quorum last month, this item will be discussed again. The loan to which this refers is a CDSG loan which was received in 1991 for the refinishing of the basement, and for which repayment was deferred initially for three years. Dennis noted that the member packets include a chart of youth center use that was requested at last months meeting. Paetzold-Durumeric asked how UAY intended to repay the loan. Ginny Nasso, UAY representative, said that UAY does not have an income based on services, other than receiving grants to provide services. Most of these do not allow to pay much overhead, These funds primarily come out of UAY's local funding and fundraising activities, Dennis asked if UAY still serves kids that are court ordered. Nasso said that there is a very small portion of the clients that are court ordered, perhaps three families out of 1,500. UA Y does have a very small contract with the Department of Human Services and an agreement with Juvenile Court regarding kids on probation, and these are based on a fee for service. Nasso said UA Y would ideally like the loan forgiven, but any deferment would be helpful. Regarding the property taxes, it is the opinion of the County Attorney's Office that UAY must pay " I ~, I!" , I , , <~ \~Wf .1 ~,'.' }~;~i )j't:::: G-'--- " 0 " __u_uu,__ -=,:' ),'-,"'" . I,,,." .,',' ,.';".', . .. -- - o . ~' r I I , .1 , ' '. .rl.Itird , ,~-... , .,\ " -.~ [ \ \i " , , , " ?l~'(~'!~i,,~' <'I V~ ,. ':J ;<~; .:., l,..,_ ~l(~' 0 ;'. .' . . ~~: ! I"~ , , 1 -.. ".. . ,~,' ': Committee on Community Needs June 22, 1994 Page 3 the $5,000 in property taxes for the entire year, and there is no way of receiving rebate for the second half of the year. Ruff asked when a good time to begin repaying the loan may be, Nasso did not have an answer although she believes UAY has budgeted to begin repayment in two years. Nasso said one option may be that a portion of the loan may be forgiven each year by CCN; another option may be to defer every two-to.three years, Dennis noted that there are no rules guiding CCN on whether a loan or a grant is given, and it is somewhat arbitrary; on the other hand, if someone comes in with a proposal, is offered a loan and accepts this loan, they should plan and budget to repay this loan, Dennis said she under- stands that the number of clients has increased, but she feels measures should have been taken to not exceed their financial capacities, Murray said, on the other hand, there is an obvious need in the community for the services UA Y provides as their clientele has continued to increase, and perhaps CCN should be supporting UAYs efforts to fulfill this need. Nasso said for clarification that it is not that UA Y creates a new program and space and expects the clientele to catch up, rather UA Y is constantly playing catch up for the need and the number of clients that they serve. UA Y is constantly short of space and staff. Murray noted that one thing CCN discussed at the last meeting regarded setting a precedent. It was noted that whatever action is taken, this would not ,require Council approval. Dennis said she is concerned about precedents. Ruff reminded the members that once started, this matter could snowball and everyone will climb on board to see what CCN can do for them, Paetzold-Durumeric said she feels that any forgiveness of loans would be based on the circum- stances. Dennis asked how much City money UAY received. Nasso said $15,000. Martin said this does not merely concern the service considerations, but the fact that CCN is acting like a bank when it grants a loan and a loan is meant for repayment. The unforeseen factor is the $2,500 paid for property taxes on the second half of the year, not $15,000, Martin said Paetzold-Durumeric is correct in that CCN can sit down and say yes or no to anyone, but once a loan is agreed upon, CCN does not intend to sit down and revisit those decisions each time, Martin suggested that UA Y plan to repay the loan for the coming year, then in next year's funding cycle CCN can reconsider deferral or dropping the loan altogether when a more formal application is received, This way CCN is not making such an exception. Penziner said his reasoning pretty much follows Martin's, but added that if CCN were to compromise, the options would be: 1) to continue repayment as scheduled; 2) forgive the loan; and in the middle, 3) some delay of the repayment scheduling, Penziner said he leans towards not forgiving the loan as this was not the original proposal. Penziner said he is concerned about precedence setting, Dennis said frankly she is surprised at their request. Penziner noted that Swaim felt obligated, that part of his job is to request money from anyone and everyone he can, not that he wanted to come back to CCN, Paetzold-Durumeric asked if there might be a difference between what was asked for and what is needed. Nasso added that the money would mostly be needed simply to cover payroll, not to buy new equipment or furniture. Ruff said he is inclined not to forgive, but he may be open to the possibility of having the repayment stretched out such that the payments are lower, Milkman said that the repayment is already stretched out over ten years and that any more stretching is not likely to make enough of a difference to make the effort worthwhile; the payments are only $84 a month, Dennis said she still does not feel the request can be granted due to precedence concerns. Milkman said she feels an option may be to defer one more year, Dennis added, or reduce the amount of the loan by $2,500 by switching it over to a grant, and setting up a new repayment schedule. The paying of the property taxes for the entire year when they only used a few days worth, seems to Martin to be a raw deal. Martin would be open to this because this not a mismanagement issue, poor setting of objectives, or overestimating. i r ,1 -~,~- " , ~::: ,0"),, , 15'1 )5' ~O, "~~= , -- \ '15' ?5 "fa .;o:;tn'"~l "_""Jo.~ .... . ,\ ' \.'1 . . ..~ ' "l'.\I,t "' . "-'> , ", . , ".,:",;..1.,', . 'r. .,' ,\,..,', .'",....'~..__".;,,' ""'"'~"._'_''' ~..'_ .._0"_." ,.,.,', '," .... _ ..;. Committee on Community Needs June 22, 1994 Page 4 Martin moved to forgive $2,500 and to defer loan payments, starting on July 1, 1995, for a year on the $14,983.65 loan that was granted United Action for Youth in 1991. Cooper seconded. The motion carried on a vote of 9-0. CONTINGENCY FUND POLICY REVIEW '. Dennis noted that in the member packets is a policy for uncommitted CDBG funds, and also a policy for contingency funds, Dennis read the contingency fund policy. Dennis said she was on the Commission when the policy was written and adopted and that there used to be a much larger contingency fund for which people used to come in all year long for little bits and pieces, There was a concern that people could avoid the CDBG application process altogether then come in afterwards and say they have an emergency, knowing there would be contingency money, Penziner noted there are a couple of things the policy neglects to comment on, one, there are no guidelines regarding cost overruns, and two, there are no guidelines regarding the size of contingency in relation to total CDBG fund for entire year. Milkman said HUD permits up to 10% contingencies, Penziner said then perhaps this should be stated in the policy. Milkman said every agency has a contract with the City with an itemized budget, and if they run into construc- tion problems this can sometimes open up a can of worms and increase costs unexpectedly, Dennis and Murray stated they feel the policy is fine as written, Murray added that if the Commis- sion tries to get too specific it might be creating a policy for every need. Cooper said the policy has functioned well in the past. DISCUSSION OF SUPPORTIVE SERVICES APPLICATION, J Milkman said one of the responsibilities of the Human Services Division is to work with agencies. Part of this work includes assisting agencies prepare grant proposals, The division has hired Jenny Denney to work with the non-profit agencies to assist them in this role. Denney has been working on the low-income housing needs of Iowa City. Denney said there is an identified need for transitional housing and a network that supports these people with the services available to them within the community. Denney said currently there is money available under the Supportive Housing program, one of HUDs programs. What is unique is that 100% of the Supportive Services costs are covered by the grants. Additionally under this grant application, funds can be used for leasing units, rather than constructing or rehabilitating, which provides the ability to move very quickly for the first time, Hopefully this will allow us to put something together by August 1, 1994, the first application deadline, r \ ,/'l ,,,..1/' , I , , , ~. II' , , , i ~l, J The program as envisioned is for 20 units of housing with supportive services; these units will be' scattered throughout the community and subleases will be available for those coming out of shelters, coming out of treatment centers, etc.. The program provides assistance for up to 24 months. Hopefully by that time the person will be back on their feet enough to take over the rent for the unit. Hillcrest Family Services will be the applicant for the grant, with the assistance of many other. human service agencies, }."~" !ji 1.-r. ri~ . Craig Mosher of Hillcrest Family Services said this program will hopefully meet a need that has been there for a long time, Mosher noted the Emergency Housing Project was originally intended to be for short stays, but some clients turned it into their long-term housing. This also makes a poor environment with so many people with problems in one small space. The proposed program will provide the necessary supportive services in the Individual's apartment. Mosher said this would be a cooperative venture with a number of other agencies, including, Community Mental lr>- -;;' " i\l.. ,. _.~---_._.---~-- -- - ., o~])_.... \ ,.. CD " .! ,. ; . , "'" ,-,..;' . ;:.~.l!h,' " " I .',' .r"1 . '\" ~ .. . '., ' , '. . , . ,..',~. .'". .. Committee on Community Needs June 22, 1994 Page 5 Health Center, MECCA, The Public Housing Authority, Emergency Housing Project, HACAP, Goodwill, etc" so this program is not only to assist finding them their own apartment, but to help them back on their feet again by helping them with job skills, etc.. Mosher said HUD will fund the rent and money for the supportive services at the 100% level, but the money for operating expenses can only be funded at 75% for the first two years, so the program needs to find a match for the remaining portion. This match must provide a strong community commitment. The operating budget provides part of the salary for the program director, the clerical assistant.. some of the individuals in the program may be trained to do this job -- but the money would also assist with rent, supplies, etc.. The supportive services portion will be separate and will pick up the other portion of the salary for the director and secretary. Mosher left it up to CCN as to where this money may come from, but noted it would be needed fairly soon. Martin asked how much money the remaining 25% that CCN is being asked to cover, would be. Mosher said he is estimating, but at least $17,300 a year, Mosher said there is a wide variety of services the tenants will need and the job of the program is to coordinate those services to make them readily available. Mosher said the vast majority of the clients are males, although there are some families. Mosher and Denney predict the 20 units will be filled with tenants rather quickly, Cooper asked if there may be a problem in finding rental units, Denney said this may be a challenge, but there will, be a transportation program for those who are located in units farther out, and possibly bus money or passes, Mosher emphasized he clearly wants to avoid clustering of the tenants. The program envisions letting the person have the option of remaining in the unit when the service concludes, rather than kicking them out, and the program would simply find another unit. . I, I ,\ 1-" \ , Paetzold.Durumeric asked for the balance of the contingency fund. Nasby said $54,790, but $25,000 of that is committed, so $29,790 available, $30,000 is generally budgeted to remain in the fund for emergencies, but $16,000 is returning from the Salvation Army program. This $16,000 would not necessarily be included in the contingency fund, however. Denney said she would not envision the program starting before January 1995, Dennis wanted to point out that the Notice of Funding Availability was issued on May 10, 1994, so there was no way anyone in our community knew this money would be available during the usual CDBG allocation process. ~ Martin moved to recommend to Council that $17,300 be allocated from the contingency fund to assist Hillcrest Family Services with their Supportive Housing Program. Penziner seconded. , i I Martin said Hillcrest would not need the money until January, based on approval of the program j_ by HUD. Murray asked if Hillcrest envisions returning for more money. Mosher said it is conceiv- i able, but they are not intending to. Penziner asked if any items on the budget may be problemat- i ic, Milkman said no, that these funds would be used for operating expenses. I , : , The motion carried on a vote of 7-0-2, with Paetzold-Durumerlc and Dennis abstaining. I i , , REVIEW CDBG APPLICATION PROCESS AND MATERIALS i~ , : At the April meeting the committee discussed the possibility of holding pre-application meetings, These meetings would give the potential applicants feedback on their proposed project so they could address questions and concerns earlier. Also, the committee wanted to review the CDBG application form, instructions, and subrecipient guide to see if changes are needed, These materials were included in the May packet. Libants said the meetings would be especially helpful for the first time applicant to give them assistance as to what the committee Is looking for and ! I ;..}.. \'j !t'I'~' ", ' fQ,l L. ,,"\ '_,~- .. '0"') ,t~ 0 !\\PQr'lI_ ".. . "5'7 "'I' ,'5 Q ! '! ", 10. ,\ ;!;:;j\~~~' /'-........ , i ,:" C-'i \\ ;.~~, I', '\1 , d I' .., , I, 1'1 I i I 1'/ , II j r, II Il) \,..:::.-' . Hf ,,'!,~l ~.........- ;(t~~ .' '~ ;., I ., . '" "11\, , . ~ , ~ " f" " . . ~~ ' ........".._.M.,...._..... . Committee on Community Needs June 22, 1994 Page 6 desires, Murray said this would be helpful for the non-professional grant writer. Dennis suggest- ed a training session for new applicants, or those who are not making a request every year, Libants said the committee also needs to work on ways of eliminating changes to proposals during the hearing process. Dennis seconded Libants' comments and suggested that there be a date after which no more changes will be accepted, Nasby noted there is a difference between changing and clarification, Dennis recommended each member receive copies of the applications so each member can ask the agencies questions on their own, Martin suggested a meeting for CCN members alone after presentations are made, and more time between presentations and voting. Libants suggested a space on the application for member comments; also a forum for the applicants to give staff or the committee feedback on the process. There was a lot of member approval for this idea, It was also asked who would facilitate this meeting and who would be invited, and whether a test group should be used first, perhaps of 3-4 applicants, Paetzold-Ourumeric suggested the choices be random, non-selective. Cooper noted that the selection should be careful not to be discriminatory or political. Libants said he envisions these meetings to be very informal, simple, and s9heduled about 15 minutes apart. Murray feels some planning on the part of CCN may be necessary, rather than staff. Dennis asked if a subcommit- tee would be necessary, Libants said he would be glad to chair this committee; Dennis and Randall will assist. CDBG SUPPLEMENTAL FLOOD ASSISTANCE PROGRAM STATEMENT Milkman said this statement is found in the member packets, but is still in draft form. The City has received the second allocation of flood disaster funds in the amount of $1 ,3 million. The idea behind these funds is to assist in repair of damages from the flood and to mitigate future ~ damages, The money is basically to be used to acquire property that lies in the floodplain and to assist in relocation of residents. Martin asked how much of $850,000 will go towards the purchase of land for the new trailer park. Nasby said $100,000 to $200,000 tops. Martin also asked how much land would be needed and where the trailer park would be located. Staff said they did not have answers for these questions. Murray asked if money to be targeted for Baculis trailer park. Milkman said some may be, but not necessarily, Martin moved to recommend approval of the Supplemental COSG Flood Assistance Program Statement as outlined. Ruff seconded. The motion carried on a vote of a-o, with Penzlner absent. MONITORING REPORTS MAYOR'S YOUTH EMPLOYMENT BUSINESS TRAINING. Nasby said MYEP has expended the full $10,000 of CDSG funds allocated to the program last year, whose goal was to assist at least 20 low-income or disadvantaged youth with self-employment. The "We Deliver" business and the popcorn wagon are up and running and doing quite well. The program has served more kids than the contract called for, i.e, 25 to 30 kids, " GREATER IOWA CITY HOUSING FELLOWSHIP CONSTRUCTION, Cooper said GICHF was incorporated in 1990 to alleviate the low-income housing shortage, GICHF is constructing four duplexes in the Whispering Meadows development. These units should be ready by late Fall 1994. DOWNPAYMENT ASSISTANCE PROGRAM. Murray said this program will continue until June 30,1994, and any remaining funds will return to the general fund for reallocation. As of June 22, ~- T~'~ -,' 0 ~'".' "'.,,'.];,:..,.....:.,,.., 115'7 '. "1'" a"'" ")S'DO: ".,,'..>:," " " " l '" " ': I I ,I ~;:(,:^'i':;/' '.~~' 'r 'I Committee on Community Needs June 22, 1994 Page 7 1994, $1,800 were remaining. The program started with $19,000 ($15,000 allocation, plus $4,000 carryover), there have been nine requests, one was denied, two fell through, and six were funded. FUTURE CCN ACTIVITIES AID TO AGENCIES. Murray said all the money is expended. LIFE SKILLS, INC.. Nasby said all the money is expended. They were allocated $15,560 to assist 40 households, The program assisted approximately 42 households. " I , , " INFORMATIONAL\EDUCA TIONAL. Martin wondered the status of the informational talks that the committee had discussed several meetings back, Some possibilities for these discussions included, manufactured housing, water plant, and affordable housing options. Martin feels information on manufactured housing would be very helpful, including everything owning one entails. Murray suggested Marge Penney come in to discuss Human Services in Iowa City (her area), PROJECT TOUR. Some interest in the Whispering Meadows development and the Greater Iowa City Housing Fellowship homes (unoccupied), was noted, although 11 was decided to hold off on the tours for now, I'; . " , '.r: ppdcdbglminsICCNS'22, , , The meeting was adjourned at 8:55 P. M. .;1 i", I> ~ \ ~ I ,~ "",,,, l~ .~ I?S1 ',..1 ,fr,"~''''O'' 1 :f,l', ",' "...... ',." ", :<i.,\: ..",..~'7",__>"., .,'", ' '~>"" ,'. ,"'" , - . . ,;"":',"", :. .,,~ ....,'..1"'1' " " , " "" ':l~~:f'\f!,;~y~""'",~.'m"'I"';"I~~;"';:"":~Y"IC"":r"'rs:,:,""..'1'. ':'--\.{J." .:>',:,1,,"'0';:,,;- ,.,',!,,"':" ...'." ': Ii,' ""'" ",' ,',', '5" '[J'" ";,' ,,_ ,','. .,.'_' .-\1""\ 1.,.",,/., .\..1'<\'"",,,....,., ' ..' ",' \.C.',," '" :',.~:;,,: ""r:'~:"J;. ,_I,.': ' . i,;'#,' -,':~("" (,: !~\~S?_:',::'~,'::<';::'-i!:.~':I:;'i','<::.:", " ., ,: ,.: :":"1' '.::", ,:' ...,.,: :!~.::',.'~~'I.(.,:',:.::..2r ' ,", I': '. ";" ,_, .'J, :<<',' "....,). . ,. ,,, ~_., '001 f --..... .~_.. I, ' .,\ ; '-'~ ' r \ \ \ ,:\ I..' . '4...... ~ '\, 1 (.1 I ,: i I : I I I , I i k' I, II'" I ~L), , It'I''''' 'R; " tft': '^ ,,'., X . "-,": ~.-..: ,rr-=.,' ;;-=,' 1"~._ " \15' '", "'''1'5'",10, ',-,"""""'-':, " ., ~.'., I . ~ , 'It'. ,"'W.. , , ',' ;'.', , "-.. . ..: . ,. '-,c_ .il..\, ~..' '.'.,~ '., ::;....;. ,';. '~-_.J'.~;.:,..':. .-.. ._, ,:.: -, ....;:,.; ~.' ~i,.;;.;; " :,_'J:,'-.["'~': '. :_' .c' ':'.". .' .' MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, JUNE 15, 1994 - 5:30 P.M. CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: Trey Stevens, Roger Christian, Tim Finer MEMBERS ABSENT: Cordell Jeppsen, Eric Rothenbuhler STAFF PRESENT: Shaffer, Brau, Helling, Burnside, Hardy OTHERS PRESENT: Doug Allaire, Rene Paine, Carol Spaziani, John Forrest RECOMMENDATIONS TO COUNCIL: None. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION Cable TV franchise renewal process. SUMMARY OF DISCUSSION Casey Ashe will be resigning from the library. A nation-wide job search will be undertaken for a replacement. The library and the Iowa City Area Science Center are co-sponsoring a series of luncheon talks to be cablecast on the library channel. Members of the Community Television Group ICTG-including Iowa City's Cable TV Office, ICCL, Senior Center, PATV, and the schools) have met to plan a joint video project on the State Sesquicentennial. Bob Hardy reported the Midwest Region of the Alliance for Community Media (ACMI conference held in Iowa City was a resounding success. Bill Blough reported rates will be decreased for , the average subscriber by about 70Q per month effective July 14 to comply with the FCC- mandated rate reductions. The, Iowa City and Coralville Broadband Telecommunications Commissions may hold a joint meeting in July to discuss issues of mutual concern regarding refranchising. The City's consultant, Rice, Williams, Associates is working on a draft of the new ordinance and the new franchise agreement. One or two more negotiating sessions are needed before the City Legal Department and TCllawyers begin discussions. It was agreed that August would be a good time for any required public hearing on the refranchising package. CALL TO ORDER The meeting was called to order at 5:30 p.m. APPROVAL OF THE BTC MINUTES Christian moved to approve the May 4, 1994, minutes. It was seconded by Finer. Unanimously approved. Finer moved to approve the May 15th, 1994 Minutes. It was seconded by Christian. Unanimously approved. !...~d[ Ttr = , "~'W.,,,"">.,Q:)''','''''' . "'" -~''''.' .-:,.,":,""-. ";"';'; f , ~ J ~' I I ! .! ," 'r'-" . ,,'i.':' mWl: '.l ..,,1_. " ;~- ,( [-.\ \J i~ I. , i " I I i I I, I ib Il~' \ ( & ' ~~,';' .,,~j , .(1 :(',0 ., ,i' I '~ . ,"t.. , ".W:; '. ","" " ".', ~ ." .....,: ~' , , . . ~:.- ...../: . ....::',.- '._'.'. ,'~" -".. .- -..-. '.__'''_H "...."_.._".____....,. ,. Broadband Telecommunications Commission June 15, 1994 Page 2 I I, ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. LIBRARY REPORT Carol Spaziani reported Casey Ashe will be resigning to accept a job with Broadcast News in Tulsa, Oklahoma. A nation-wide job search will be undertaken. It was hoped that the position can be filled by August 15, Ellen Buchanan will shoot a new episode of One of a Kind on June 29. TCI has promised to raise the pedestal in the alley behind the library by the end of next week (June 24th), Library staff shot footage of Children's Day of the Iowa Arts Festival for replay on the library channel. Historical footage is being cablecast this month in honor of Library Director Lolly Eggers who is retiring July 1. The library and the Iowa City Area Science Center are co-sponsoring a series of luncheon speakers on science topics for the lay adult on the first Monday of the month. PA TV will shoot the talks as part of their contract with the library. Members of the CTG have met with Laurie, Robinson, Director of the Johnson County Historical Society, to plan a cooperative video project in association with the State Sesquicentennial. Each channel will take on a project and be a part of a joint project to document an ordinary day in the life of Johnson County. Stevens expressed his thanks and appreciation for the contribution Casey Ashe made while at the library. I' I lD I I PATV REPORT Rene Paine distributed a list of the past year's programs and producers of this public access channel which indicates which programs were staff-produced, staff-assisted or entirely produced by the public. Paine reported that 25 people attended the last guidelines workshop. The City Attorney's Office recently completed a review of PATV's guidelines and compliance form. Megan Rile has joined the staff as a summer intern. Bob Hardy reported the Midwest Region of the Alliance for Community Media conference went well. Seventy-five people attended from four states. Paine said the local business community was very supportive. Richard Ruth has resigned from the Board of Directors. There are now three vacant seats, The Board is developing a list of possible candidates. ,} ,I PATV CONTRACT RENEWAL Shaffer reported he and Dale 'Helling met with Paine and Doug Allaire to discuss the refranchising package and PATV's role in meeting the community's local television needs. PA TV is trying to determine whether their function, role, and interest involves public access only, or includes community programming. The PA TV Board will discuss these issues at their next meeting. '" .-.. ~.. '<IlJ.l "st ",..,..".:",;';I."<,.".;;;,.".,I"::;':'.I".'.i, ' 'A5 ,0' ..',,',' , LV' , . '" " ......\:,./. i " ,~:- j.....^".. , . ' .. I OJ:, I,,:. :\' I..' ' ....\;.,.. , \ , . : ., -, ....- iW~ti I" .c (-'\ \ \ '5"1, '. r'~';'1 , , ' ., · i , ! i , I : k, ! !"~ I II ~ ~ j " ~ 'I " l.._ c-- :", _o~_ , '1S1 I""': "I!:. " ~), , , .I> . "~to "\,1:, , " .~. ,.:, 1 ", , '._.,f"_:,:,,, , ":..,,_~..,...-";..;':;'-.( ".', ....:...".........<J. "" . .'- c. '. '_..'..~,;1.,', Broadband Telecommunications Commission June 15, 1994 Page 3 LEGAL REPORT Anne Burnside reported that Rice, Williams has been working on a draft of the new ordinance and franchise agreement. Burnside will review the drafts when they become available. TCI REPORT Bill Blough reported subscriber rates will be reduced about 4% effective July 14 to comply with the FCC-mandated rate reductions. The average subscriber will see their monthly bill decrease by about 70C. TCI estimates a decline in revenue of about $800,000 per year as a result of this and other losses. The rebuild may provide new revenue streams. The FCC will be assessing a 37C per subscriber regulatory fee, This amounts to about $8,000 a year. Blough said the retransmission consent agreement with KCRG which permits them to insert new spots on CNN has been referred to TCI's legal department. In Blough's opinion, KCRG has not fulfilled the requirement to provide local news and he wishes to terminate the contract. TCI is also looking to acquire equipment to remove the inserts at night. ECC REPORT The Iowa City schools have not yet replaced Pat Braunger, the school's representative to the BTC. CABLE TELEVISION ADMINISTRATOR REPORT Shaffer reported receiving nine complaints: four about outages, one about cable not being buried, one about the late fee, one about a lawn not being repaired, one about the Johnson County Board of Supervisors meeting not being cablecast at the right time, and one about a sequencer screen on Channel4's interactive system highlighting the letters "ERA" in the word interactive which the complainant interpreted as support for the Equal Rights Amendment. IOWA CITY/CORALVILLE JOINT MEETING " Stevens suggested the July 20 BTC meeting as a date for a joint meeting with the Coralville Cable Commission to discuss issues of mutual concern, Shaffer will contact Coralville City Administrator Kelly Hayworth and the Coralville BTC. CABLE TV REFRANCHISING/RENEWAL Shaffer reported that in the last month he and Dale Helling have met with representatives of the library, PATV and the schools to discuss the refranchising package. Shaffer will meet with the Senior Center soon and with the CTG, as a whole, after that. Rice, Williams is working on drafts of the ordinance and franchise agreement. The first draft of either the ordinance or the franchise agreement should be complete by the end of next week. One or two more negotiating sessions are needed before the City Legal Department and TCllawyers begin discussions. Shaffer and Helling have sent letters to TCI regarding unresolved issues. At the current rate of progress the projected timeframe for completion is August or September. Shaffer said a public hearing must be held by the City Council and is optional for ': _..1:0. 0",.'),",',::0.0 ....,-.::,;.':1 T 11" . " ! '! :ld~ .,-,.,,,...,....,.,' . ,~ ' ," , ':',: ",' ,.. l ;J I .....J ~~\..'~;:i",'. ','; Broadband Telecommunications Commission June 15, 1994 Page 4 the BTC. The refranchising package will come before the BTC for recommendation prior to the City Council public hearing. Stevens said he didn't think it was productive to hold two public hearings. Helling said refranchising is a big enough issue that a public hearing separate from the regular City Council meeting may be needed. ,It was moved by Christian that the BTC not hold a public hearing and that Commission members attend the City Council public hearing. The motion was seconded by Finer and unanimously approved. It was agreed the public hearing should be held in August (if this timing is appropriate given the refranchising package) to allow time for a BTC recommendation and completion of negotiations. I I " [, ADJOURNMENT , ' It was moved by Christian and seconded by Finer to adjourn. Unanimously approved. Adjournment at 6:42 p.m. (;J Respectfully submitted, ..-..~ . '.... i, "'\ ,'; I \bleIl-15.mln i " ,f " ., " t> I', , "~,'=r-"~--,' '''~'''-'',',-~:,__: .c' .. ....>', ""'''''''. . "', '--~(7f'7 " ," .:..':.,"".'.,'.'.,. . ,.". ,..,,",,: ,"," "'. , .. " ~-\:,."" ~I .,.... .,.... I.,."..', ", ,:".',.,.'", " . ' . . ' ',. " " , ". .~. . ", 'I" .'~ I' ,'.' , '::::. ,.,.)',': , J ~...~..,~t"",..~,''''''''11~.'M.rl\l\;1ltlM.'~lf'.t;\..'ilr:1; .\fi1t"'..,..-.....r-!1'f'.,....,.....~. ",.I;,~I "~"J\i.;'; .' ';:z.,', "",,"'," ,> ''', :, ',", , ""....".,..,...'~..,..,,,',..,,' fJ .,' );~'F,;,i::,;i'O,;2j!S;J:W':X:,:/li;'. "",.".. ',' ..' '..,..?~>:..,""'".,.);, 1'51 ': ',I ~"ZI , ~11 d~ , , , [ ,'\ (~.~ \ \ ~ I " i I I I I I , ,~' !! ' i I i I ~l, \,~ 'U~ I.~ , l(~ 0 , ' ,\ \15' r ,'S' ., , , ~ . , ~ r; I '.\ '~, . ~, ,',.j , ", .' , """'. ..', ',.. ,. .."-...-".."........- ",.. , "~"" '.. MINUTES CHARTER REVIEW COMMISSION JUNE 22,1994 - 5:30 P,M, COUNCIL MANAGER'S CONFERENCE ROOM John McDonald presiding, Charter Review Commission: McDonald, Cain, Egli, Penningroth, Ringgenberg, Willis, Absent: Geasland, McCullough, Rhodes, City staff present: Karr, Smith, Tape recorded on Tapes CRC 94-2, Side 2; CRC 94-3, Side 1, COMMISSION ACTION Moved by Penningroth, seconded by Ringgenberg to approve the June 8, 1994, CRC meeting minutes. Motion carried, 6-0, Moved by Willis, seconded by Cain, that further discussion not include proposed non-discriminato- ry provisions to the Preamble. Motion carried, 6-0. Moved by Penningroth, seconded by Willis, to add non-discriminatory language to Sections 2,08E, 4,04A(3), and 5.02 and discuss those changes at the next CRC meeling. Motion carried, 6-0. Moved by Willis, seconded by Ringgenberg, to defer further consideration of initiative and referendum for three months. Motion carried, 6-0. Moved by Willis, seconded by Penningroth, to remove "recall" as a discussion item. Motion carried, 6-0, Moved by Willis, seconded by Cain, that the Commission adopt as an operating principle that any recommendation of action by the Commission be with the endorsement that the action is sound public policy. Motion carried, 6-0. CALL TO ORDER/APPROVAL OF MINUTES Chairperson McDonald called the meeting to order at 5:30 p.m, Moved by Penningroth, seconded by Ringgenberg, to approve the June 8, 1994, CRC meeting minutes, Motion carried, 6-0, DISCUSSION McDonald stated that some of the discussion items should be tabled until the next meeting because there are three CRC members absent. Agenda items were discussed as follows: 1. NON-DISCRIMINATORY PROVISIONS IN THE PREAMBLE, Moved by Willis, seconded by Cain, that further discussion not include proposed non- discriminatory provisions to the Preamble, Willis explained that the original Preamble was carefully drafted, is well written and of historical value. Penningroth stated that stronger language is needed in several specific places in the charter such as non-discrimination in employment and appointment to Boards and Commissions, Cain explained that the Preamble was written as a positive statement. In response to Penningroth, City Clerk Karr stated that Boards and Commissions are addressed in the City Code, Penningroth said that non-discriminatory provisions should be in the charter. --1. 1 -- -- 0:);'" , ,:',., . t" <' IC) .; , " 1.1 10" , , .:,,'l ..-._., ^ ' ~:E!iId" ' ',./ I, , ,~_.._- r~~ \ ' \1" ;., , 'I " (t'-,. 0 '1" .r"1 , . '~~ 5. 6. ......-,... f i.L ., '... . , , ' , ": ~t:' . , ".\(', . , . ~'.. . ,'. . ~ ~ , ':~ .'~. . " '. _.. ,. '_. ~ .,v.. ,~""_' ".' ..~..~; .l.'.;.;.;.:.,::,j ~',.c'_ :.::' _'':~_~~'~~, ,: :.;"i.'-':.,:..- ~:.~. ';_ ',. ,:'. ._r., :' ',:'-' ':"',:;~;.:; '.. 11" _".."c.c".-..,..L...._.",.__.~__"._ ' . 2 Ringgenberg asked when CRC should take action on recommendations or proposals. McDonald stated that the CRC decided to get input from staff and the public before they take any specific action on recommendations, Willis suggested the Commission take action to decide which items will be on their agenda and how to deal with it procedurally, Cain said action could be used for agenda setting..Willis said the only way to get a clearer notion where Commission members stand is to propose motions and deal with it. McDonald asked if there was any further discussion of the motion that further discussion not include the non-discriminatory provisions to the Preamble. CRC voted on the motion, motion carried, 6-0, Moved by Penningroth, seconded by Willis, to add non-discriminatory language to sections 2.08E, 4.04A(3) and 5.02 and discuss those changes at the next CRC meeting. Motion carried 6-0. In response to Willis, Penningroth stated she will prepare the non- discriminatory language for those sections to present to Commission members at the next meeting. In response to Cain, Karr will provide information about non-discriminatory language presently in the City Code. 2. CITY MANAGER DUTIES. 3. CAMPAIGN FINANCE DISCLOSURE McDonald reocmendd that items 2 and 3 be deferred to the next meeting. 4. ELECTIONS MAYOR SELECTION PROCESS COUNCIL DISTRICTS Willis said that elections and council districts should be discussed together. Willis suggested that these items be scheduled for discussion at the next CRC meeting and that each CRC member be prepared to give a 10 minute presentation on the topics. Ringgenberg suggested that CRC members solicit input from former Council members and unsuccessful candidates regarding elections, mayor selection process, and Council districts (agenda items 4, 5 and 6), Cain stated that a small focus group of former Council members and unsuccessful candidates should be invited to give their input. Cain stated that the focus group should not include current Council members. McDonald suggested soliciting input from individuals since the 1984 Charter. Commission members agreed to defer agenda items 4, 5, and 6 to their next meeting. 7, COUNCIL COMPENSATION CRC briefly discussed Council compensation. Willis stated that when all CRC members are in attendance he will submit a motion. Cain stated that Council compensation is a separate issue from elections, mayor selection process and Council districts. McDonald explained that Council pay was the same from 1974 to 1984, then increased in 1984. McDonald stated that he never wanted Council compensation to be a wage that a person could actually live on. In response to Ringgenberg, Cain explained that the Charter, In Section 2.05, states that Council shall be compensated and the Council shall set It. In l~~ .. ....~ '-).'...,..:.-"..'.,.""""'" ) ,",' "; ," , '., '. ....' ;; ,,: . \ 0",,' , .' ".,,:;-, ,'...., r":,,::,,,,,,, ,"0: ' -,' "\,,,.. ' . J.'- '. , ''',r.',.:;',','' 11 \ ... "'.,'. """', - I , I I 1 '. " . '.- --. ",' ..,,' '.. ~ ,',,' :{;&i:-~~ I, 1"1 -' . ",~t: \'1' , " , ',' '.',' , .~.. . ,I, ,-_.~.. ,'-' ..;. ,--,'. ',' " ""--.. -..'-.' . --. . . ... ......,_..~ ._, '-" " '.-, .".......-., 3 response to McDonald, Karr said she understands Council was compensated prior to 1974 on a per meeting basis. Karr asked CRC members to consider a policy regarding conducting business when not all CRC members are present. Commission members decided to reschedule meetings if more than two members are absent. Penningroth asked if comments were received from City staff. Karr explained that she has received three responses from City staff but expects receive more comments by next meeting. 8. INITIATIVE AND REFERENDUM Karr explained that Johnson County Elections Commissioner/Auditor Tom Slockett shared the same concerns as the City of Clinton but had not raised those concerns because all of the initiative and referendums have failed. Karr stated that Slockett will follow up with a letter. Moved by Willis, seconded by Ringgenberg, to defer further consideration of initiative and referendum for three months, Motion carried, 6-0. 9, RECALL Cain explained that one of the rationales for not having recall in the charter was that there was that there is a way to get rid of Council persons by the election process and that Council terms are only four years, In response to Penningroth, Cain stated that frequently recall was placed along with initiative and referendum; the original Charter Commission wanted to stay with a positive outlook when writing the charter, and recall was considered a personal issue as opposed to issue oriented. The intent was for the charter to address the issues and not the people. Moved by Willis, seconded by Penningroth, to remove #9 recall from the agenda as a discussion item. Motion carried, 6-0, I 10. OTHER BUSINESS ~": \ ~ ~ Ii' .' : I I , I ! , i I if.' I)", \ i ~ "'j "i^ jl~;~:' ,~.1 ., n 'i I~ ,',', ;~, "I' ~1_,. C'- :1 0 , Willis referred to correspondence received from then Asst. City Ally, Dick Boyle, dated December 10,1984, regarding CRC recommendations, Willis stated that the role of the CRC should be to come up with things that the Commission believes to be sound public policy, McDonald noted that he voted against the recommendation in 1984 because he did not feel that the Commission was following the charge that was given to them, McDonald stated that if a Commission comes forth with a recommendation that they should tal(e a position on that recommendation, Karr noted that in 1984 the issues were the wording of the question as well as the endorsement of it. Moved by Willis, seconded by Cain, that the Commission adopt as an operating principle that any recommendation of action by the Commission be with the endorsement that the action is sound public policy, Motion carried, 6-0. Cain noted that Council, itself, can always propose a charter amendment. Penningroth asked for an explanation on what issues the Council can pass on and which ones need to be forwarded to the public. McDonald said that Council acted on non-substantive language changes but significant changes were submitted to the voters, Karr explained that within 30 days of the publication of an ordinance amending the Charter, citizens can petition a city election. ' Willis requested that the meeting minutes include a front section of action items, ,"' . .".e,.,,_ Q : ,~ '15' ~ . - ),","',.:".. , , ' ::',d , co,_, - o - ),lo, ,,',",,,,, ' "'.. -..... ,';",'.l" , . ~t . ",~'~" :., ' "~ '. '. ';,'''.;>' ....,., ,',,": _. ;___......_____...........-...;.~'......"';r....I."~'"">,...~ ",._"^..'-!,."l.:.;.';O<;""...._,,,.;'O~""'.,,..~,....<.-..,_,,....II."',.:.w:~..',-:;.....;.~._~_ . . Commission members discussed their July meeting schedule and tentatively scheduled meetings for July 14 and July 26, Karr stated she would contact McCullough, Rhodes and Geasland regarding the meeting schedule, 4 , , ! Meeting adjourned at 6:45 P~. NOTE: SEE AGENDA FOR CHANGED MEETING DATES IN JULY. clerk\ccomS"22,min I ,J ("' \, ~ I I I I I ' I i l ~ reG I', ., 1_: ..;.. ".':, .': ':. ,i' ~.- ,:.: :' ".", ~ '. .-' ~', . , , ,,',', .'""",.", , ,'''' ". ..,..,....... . "',' """'1' .'i' ";,'. i." " 17S,' .,i:,:-:; ".-',