HomeMy WebLinkAbout1994-08-02 Bd Comm minutes
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MINUTES
IOWA CITY HOUSING COMMISSION
MAY 10, 1994
CIVIC CENTER - CITY MANAGER CONFERENCE ROOM
MEMBERS PRESENT:
ROGER REILLY, ROBIN PAETZOLD-DURUMERIC, JAYNE
SANDLER, CHARLES EASTHAM
MEMBERS ABSENT:
BENJAMIN J MOORE, JACK MCMAHON, JAMES HARRIS
STAFF PRESENT:
RONALD HENDERSON, MARIANNE MILKMAN, STEVE NASBY,
PAM BARNES, SECRETARY VIRGINIA STROUD
OTHERS PRESENT:
CAROLYN CORBIN, GILLIAN FOX, MARK & NANCY BRUCKNER
RECOMMENDATION TO COUNCIL: NONE
MEETING TO ORDER: Meeting was called to order at B:OB AM by Vice-
Chairperson Reilly.
INTRODUCTION OF NEW HOUSING COMMISSION MEMBER: Jayne Sandler was
appointed for a three-year term May 1, 1994 to May 1, 1997. She stated
she is a Senior Real Estate Banker at First National Bank and has
experience working in the different areas of housing.
MINUTES OF MARCH B, 1994, REGULAR MEETING: Motion to approve the
Minutes of March B, 1994, was made by ,Eastham, seconded by Paetzold-
Durumeric, carried 4-0, Affirmative roll call vote: Reilly, Sandler,
Eastham, Paetzold-Durumeric.
MINUTES OF MARCH 22, 1994, SPECIAL MEETING: Motion to approve the
Minutes of March 22, 1994, as amended was made by Eastham, seconded by
paetzold-Durumeric, carried 4-0. Affirmative roll call vote: Reilly,
Sandler, Eastham, Paetzold-Durumeric.
MINUTES OF APRIL 12, 1994, REGULAR MEETING: Motion to approve the
Minutes of April 12, 1994, as amended was made by Eastham, seconded by
paetzold-Durumeric, carried 4-0, Affirmative roll call vote: Reilly,
Sandler, Eastham, Paetzold-Durumeric,
ELECTION OF OFFICERS: Election of officers was tabled until the next
meeting since only four members were present, There was discussion of
who would be interested in the Chairperson and Vice-Chairperson
positions. Eastham stated that he and Harris were not interested but
that a rotation of the positions should be among the senior members of
the group, Paetzold-Durumeric requested that Moor~ provide a summary
of activities required for the Chairperson position,
CD HOUSING UPDATE - MILKMAN
Milkman distributed copies of the "City of Iowa City, 1994 HOME PROGRAM
DESCRIPTION, Department of Planning and Community Development, April
1994" edition. HUD will need to approve this document by July 1, 1994.
She stated the budget is outlined on Page 1. She stated Nasby will be
preparing program guidelines for the Manufactured Homes project, The
written material will be brought to the Housing Commission around the
end of June for review, The CHODO Set-Aside position still needs
clarification on how it will be determined and acted upon, City
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Page 2
Housing Commission
May 10, 1994
Council did agree to review the budget six months after May 1, 1994 as
the Housing commission had recommended.
Milkman stated the FEMA money received for flood funding can be used to
purchase land for the manufactured home park. She stated staff and
Wolf, who is the preferred developer, are still looking for land.
Milkman stated the Housing Task Force is proceeding and looking at a
vision for Iowa City beyond the year 2000. When asked as to a
Commission representative, she stated Moore did not apply to be a
participant and no one from the Commission had been identified as such,
APPEAL FOR
BARNES/NASBY
ELIGIBILITY FOR COMPREHENSIVE HOME APPLICATION-
Eastham stated the Grievance Procedure section A states "Any Housing
commissioner who is a member of ,the Housing Rehabilitation Review
Board... shall recuse himself/herself from hearing a grievance," He is
a member of the Review Board and will not participate in the grievance
decision.
Nasby and Barnes outlined the time sequence for determining the
eligibility for the Bruckner's application. The eligibility problem
occurred when the applicant's updated income verification was provided
by showing a check stub which included Flex Credits. Although IRS does
not include these credits as countable income, staff interpreted HUD
guidelines as counting this income as part of the annual gross income.
As a result of counting this as annual income, the Bruckner's were not
income eligible for Comprehensive Rehabilitation funding through the
HOME program and their application was denied,
The Bruckner's stated, that this action was taken after the application
had originally been approved based on income verification provided, at
that time, by the University. The Bruckner's provided supporting
documentation that the Flex Credits are not a cash option but used to
pay University Health Insurance only. The University considers the
Flex Credits as a University contribution to the cost of health Care
and is not reported as income. The Bruckner's requested the Housing
Commission to exclude Flex Credits as countable income and to approve
their application.
Housing commission members stated no decision could be reached without
looking at HUD guidelines. Henderson stated HUD defines income in
general terms and then lists exclusions. Copies of the Federal
Registers could be provided. Housing Commission requested a response
from HUD. A special Meeting was scheduled for May 24, 1994, to allow
time for HUD r~sponse and be within 30 day appeal period,
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Page 3
Housing Commission
May 10, 1994
CCN REPORT
CCN discussed the application procedure for CDBG funds.
- Appointment CCN Representative
Sandler stated she could not serve on CCN due to a conflict in meeting
times. Eastham stated he felt he could not serve because he was a
tru'stee of the Greater Iowa City Housing Fellowship. Paetzold-
Durumeric stated she would serve as CCN member. Motion to appoint
Paetzold-Durumeric as Housing Commission member to serve on CCN, was
made by Eastham, seconded by Reilly, carried 4-0. Affirmative roll
call: Roger Reilly, Robin Paetzold-Durumeric, Jayne Sandler, Charles
Eastham. Absent: Benjamin J Moore, Jack McMahon, James Harris
OLD BUSINESS
Life Skills Funding Request
Henderson distributed copies of a memo to Housing Commission members at
their request which stated the staff position on funding for Life
skills. He stated there are no excess funds for this program, This
was determined by looking at the increased activity and costs in the
Iowa City Housing Authority programs, which includes Public Housing
Acquisition, new construction and an overall increase in work loads.
The projected income for the programs shows no increase in the
Administrative Fee income due to the lower FMRs. The Housing Authority
is unable to foresee funding any activity not directly required for the
operation of the programs.
Eastham stated he would like to see Iowa City Housing Authority budget
reports, a summary of budget items, or whatever was used as a basis for
this opinion. He would like to determine if cuts from current programs
could be made to fund this request.
Issuing - Eastham
Eastham stated he has reviewed occupancy levels and wants the Iowa City
Housing Authority to set and maintain a goal at 100%, and review the
policies and procedures to maintain occupancy at this higher level, He
stated it is his recommendation that the 100% occupancy be maintained
on a month-to-month basis and the number of Certificates and Vouchers
issued to stay at that level, In addition, seasonal work is like any
other public service and staff needs to deal with it.
Henderson stated the number of issued on the monthly statistics sheet
is a compilation of newly issued plus previously issued. A Certificate
or Voucher is issued for a period of 60 days and two extensions can be
given for a period totaling 120 days. A certain percentage of clients
will have difficulty finding units and the more issued the higher the
number of clients having difficulty, There is a seasonal problem with
the summer months. There is a lot of competition with cash payers in
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Page 4
Housing Commission
May 10, 1994
the summer months and it is easier for landlords to rent vacant units
to students or individuals than to those on our program. This
increases the difficulties found by our clients. In addition, the
current participant has a right to service, Not only does staff need
to provide service to newly issued applicants, but to tenants currently
on the program. staff determines income eligibility, provides
orientations and conducts inspections, and with this added summer work
load, it may not be an added benefit to issue during the summer. The
procedure to provide service and meet goals has been developed over
past years and the programs have met goals on an annual basis.
Housing commission members stated they would like to see the number of
new seeking units versus number of carryovers seeking assistance.
Sandler stated rather than looking at occupancy on a month-to-month
basis, quarterly would be more realistic. In addition she stated 100%
occupancy month-to-month is not possible, The desired percent of
occupancy should be a level that is attainable.
Distribution - Eastham
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Eastham's memo dated 2-8-94 outlined his recommendation for units to be
applied for in the next application for Certificates and Vouchers,
These include the percent of bedroom size distribution, Nasby's memo
dated 4-8-94 shows percentages of units by bedroom size identified in
the CHAS tables and current size distribution from the Housing
Authority, which is very similar, His comparison showed the existing
mixture of all units resembles the need expressed by the waiting list.
The 33 units of three and four bedroom Public Housing new construction
will help meet the needs of the larger families on the waiting list.
Henderson stated the CHAS has determined the number and application
level of units needed. There may not be as much need for three and
four bedroom units. Eastham would like to see the numbers for waiting
.. time,
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Handout Henderson distributed copies of May 2, 1994, memo to staff
rei Fair Market Rents and Voucher Payment Standard figures to be used
in Johnson and surrounding counties,
ADJOURNMENT - Motion for adjournment at 10:10 AM was made by Reilly,
APPROVED 8Y:
HCS-94
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MINUTES'
IOWA CITY HOUSING COMMISSION
JUNE 14, 1994
CIVIC CENTER - LOBBY CONFERENCE ROOM
MEMBERS PRESENT: BENJAMIN J MOORE, ROBIN PAETZOLD-DURUMERIC, JAYNE
SANDLER, JACK MCMAHON (Left 8:35 AM), CHARLES EASTHAM
ROGER J REILLY, JAMES L HARRIS
DOUG BOOTHROY, MARIANNE MILKMAN, STEVE NASBY, RON
HENDERSON, SECRETARY VIRGINIA STROUD
MEMBERS ABSENT:
STAFF PRESENT:
RECOMMENDATIONS TO COUNCIL: - that the application by the Iowa City Housing
Authority for acquisition of ten three-bedroom single family dwellings be
approved,
MEETING TO ORDER: Meeting was called to order at 8:02 AM by Chairperson
Moore.
MINUTES OF MAY 10, 1994: Minutes were clarified and motion to approve the
Minutes of May 10, 1994, was made by Eastham, seconded by Paetzold-
Durumeric, carried 5-0, Affirmative roll call vote: Moore, Paetzold-
Durumeric, Sandler, McMahon, Eastham,
ELECTION OF OFFICERS: Moore read a letter from Housing Commission member
Reilly, Housing Commission members discussed the role of Chairperson and
rotation of the position among the senior members. Sandler nominated MOORE
FOR CHAIRPERSON, seconded by McMahon. Nominations ceased, Affirmative roll
call vote: Paetzold-Durumeric, Sandler, McMahon, Eastham, Eastham
nominated REILLY FOR VICE-CHAIRPERSON, seconded by Sandler, Nominations
ceased. Affirmative roll call vote: Moore, Paetzold-Durumeric, Sandler,
McMahon, Eastham.
NEW BUSINESS
- BOARD OF APPEALS - Boothroy
This item was moved up on the agenda because McMahon needed to leave early,
Boothroy opened discussion of changing the responsibility of hearing appeals
of Housing Code violations to the Building Board of Appeals. He stated all
of the construction trades are represented on this Board. The Plumbing and
Electrical Boards have gone out of existence and were consolidated into this
Board. He stated that the last appeal to the Housing Commission was
referred to the Building Board of Appeals, Housing Commission members
stated that there is some duplication and that Housing Code is interrelated
to Fire, etc, Various Codes are cross referenced under the Housing Code and
all are certified by the Inspectors, It was the general consensus of the
Housing Commission that they agreed that some of their duties could be
assigned to the Board of Appeals but would like to see a Housing Commission
member be a liaison to the Board. Boothroy stated he would approach the
Building Board of Appeals and report next month. (McMahon left 8:35 AM)
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Page 2
June 14, 1994
Housing Commission
CD HOUSING UPDATE - MILKMAN/NASBY
- Public Disclosure of CDBG Housing Assistance to City Employee
Milkman stated public disclosure is required by CDBG and HOME Programs when
Federal Assistance is granted to City Employees, City employee, Bill Cole,
is eligible for CDBG Flood money.
- Review of Draft HOME Procedures
Staff is developing guidelines to be used for applying for HOME funds.
These guidelines will be similar to CDBG funds, Housing Commission will be
reviewin~ applications instead of CCN and will see all applications together
at one t,me. Staff is still working on developing the application form, It
was the consensus of the Housing Commission to proceed.
- Update on Bruckner Appeal
The appeal by the Bruckner's of the denial for Comprehensive Rehabilitation'
funding through the HOME program was withdrawn, As a result of a HUD
decision to not count the flex credits in this specific case, the Bruckner's
application was approved, Information on flex credits will be included in
the Rehab Manual to prevent future problems,
- Information on Towncrest Relocation
A Preference List of four levels has been developed for Manufactured Housing
Relocation and Repair, Because Towncrest Mobile Horne Park will close on
June 30, 1995, those residents below 80% of median income are at the top of
the priority list, There is $185,000 designated for this project, In
addition, Eagle will provide $150,000 for relocation expenses for the
Towncrest residents which the City of Iowa City will administer.
Applications for assistance will be mailed to the Towncrest residents around
July 1,1994, The City of Iowa City has contracted with Life 'Skills, Inc.
to provide relocation assistance to the residents who are renters,
Clarification from HUD on relocation and the use of HOME funds has been
requested,
CCN REPORT
Paetzo1d-Durumeric was unab1e'to attend the May meeting but will attend the
June meeting,
HOUSING AUTHORITY REPORT - HENDERSON
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Moore brought up discussion of the question for the'need to have the Housing
Commission sign off on individual applications for rental assistance, The
applications are not looked at individually by the Housing Commission,
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Page 3
June 14, 1994
Housing Commission
Henderson stated that Housing Commission hears appeals of denials for
assistance, Because the program is federalized with a system of checks and
balances along the way, the Housing Authority rarely denies applications,
Motion to recommend that the staff review the required regulations for
changing the procedure for the Housing Commission review of applications was
made by Sandler, seconded by Eastham, carried 4-0, Affirmative roll call
vote: Moore, Paetzold-Ourumeric, Sandler, Eastham.
June statistics represents the last for the year, The end of year
statistics will be prepared for submission wi,th reports to HUO.
_ Application for public Housing - ten 3-bedroom single family dwellings by
acquisition.
Staff made the recommendation for the Public Housing application because
Council needed to take action at the June 14, 1994, meeting, The decision
to apply for acquisition of ten single family dwellings was based on the
following: limited staff time available because staff is in the middle of
the project to build 33 new units, the needs as represented by the waiting
list, and the rapid availability of units. Purchasing existing units brings
them on the program faster than construction of new units and occupancy is
achieved sooner,
The units will be in Iowa City because there has been no sustained effort to
branch into other communities such as Coralville, Although 28E agreements
are not needed for Section 8 Certificates and Vouchers, they are needed for
Public Housing programming and would require a longer time to negotiate,
This will be looked at in the future,
Henderson stated he has talked with the Board of Realtors regarding this
application so that they could be aware of the project, Motion to recommend
to Council that the application for acquisition of ten three-bedroom single
family dwellings be approved, was made by Eastham, seconded by Sandler,
carried 4~O, Affirmative roll call vote: Moore, Paetzold-Ourumeric,
Sandler, Eastham,
OLD BUSINESS
- Issuing - Eastham
Eastham stated the statistics for numbers of families issued is helpful,
Henderson stated that although we are not currently actively issuing, some
are being issued, Motion to recommend to staff that Housing Authority
maintain 97% occupancy on all three programs and that the statistics be
reviewed by the Housing Commission on a fiscal year quarterly basis was made
by Eastham, seconded by Sandler, carried 4-0, Affirmative roll call vote:
Moore, Paetzold-Ourumeric, Sandler, Eastham,
- Distribution - Eastham
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Page 4
June 14, 1994
Housing Commission
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Henderson provided statistics regarding the current waiting list numbers,
Housing Commission will continue to monitor. Item will be taken off agenda,
- Life Skills Funding Request
Henderson provided the current year budget information at Housing Commission
request. Eastham stated that to him it looks like money could be found to
fund the position, He suggested that the City Finance director go over the,
budget with Housing Commission to see where cuts could be made if necessary
to fund the position. '
Henderson stated that there are some questions that need to be resolved,
First, should the Housing Commission say what should be funded since the
City of Iowa City already has a funding mechanism, Second, will this set a
precedence for agencies to shop around and request funding if not funded by
CCN. Paetzold-Durumeric felt that because this is related to the Housing
Authority it is not expected to create a flood of funding requests,
Boothroy stated that there is no money available, the Housing Authority is
running a deficit at this time. Motion to deny Life Skills request was made
by Sandler, there was no, second, Housing Commission requested a budget
statement from the City Finance Director,
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ADJOURNMENT - Motion for adjournment at 9:56 was made by Moore,
APPROVED BY:
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MINUTES
SENIOR CENTER COMMISSION
JUNE 27, 1994
MEMBERS PRESENT: Rufine Anciaux, Harold Engen, Gerry Lackender, Terri
Miller, Patrick Peters, Frieda Shannon, Mark Thompson
MEMBERS EXCUSED: Fred Krause, Tom Muller
STAFF PRESENT: Bette Meisel, Joyce Phelps
GUESTS IIRESENT: Bettie Campion, Clare Maluchnik, Dick Blanchard-Council of
Elders; Anne Burnside, Patricia Cone-fisher-City Attorneys
CALL TO ORDER/INTRODUCTlONS/MINUTES/PUBLIC DISCUSSION
, Vice Chair Harold Engen called the meeting t~ order and welcomed the guests. Anne
Burnside introduced Patricia Cone-Fisher who will be the city attorney now assigned to
the Senior Center.
Engen thanked Burnside for her time and counsel she has given the Commission in the
past.
The minutes were approved as mailed.
There was no public discussion.
REVIEW OF SENIOR CENTER GOALS. Engen
Engen handed out a letter to the Commission from June Braverman, Program Specialist,
explaining her concern about the Goals as they are written, Her concern is that the goals
are action steps more concerned with funding than with visions of Center growth which
will necessitate funding,
Engen said he learned a lot from serving on the City committee. He said his committee
had developed vision statements,
After discussion, the consensus was that they agreed and that Engen, Meisel, Muller and
Lackender would rewrite and bring the goals back to the Commission.
Thompson moved that the executive committee should take the goals and put them
in a visionary format. Anciaux second. Motion carried, all ayes.
Engen said that the aim is to be finished by August 15 for presentation in September,
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SCC MINUTES
IWm 2
SENIOR CENTER UPDATE. Meisel
Meisel said the new phone system will be installed the week of July 11. She said all of
the construction work will also begin that week and probably last until November.
She related that the City is redoing the fence on the north side of the parking lot. Meisel
said the Fire Marshall had inspected and this resulted in new outlets and exit signs being
installed by Shay Electric, and also, $200 per door for the door closers recommended will
be budgeted.
Meisel explained that the remodeling was complete on the ADP room, but the room had
flooded, This will need work again, She said the chimney cover on the Senior Dining
area will be fixed,
Meisel said Shay Electric had given her information on a non-electric counter which
would enable us to keep better records on the numbers of peoiple using the Center. The
cost would be $85 per door and to be effective all 7 doors would need one,
DISC. ON HANDICAPPED PARKING SPACES. Engen
Engen said the Council of Elders had collected a small number of names and Martha
Gegenheimer had called each name on the list. He said some of those listed did not drive
themselves, but were dropped off by family members or SEATS.
Meisel explained that legally for small lots like the Center's one handicapped space for
every 25 spaces is required, She said with 38 spaces - three of which are for disabled
parking - the lot more than meets the requirement, ,
Peters moved that no additional handicapped parking spaces he designuted in the
Center lot, but if the City gives the Center more parking spaces this can he
reconsidered. Thompson seconded. Motion curried, all ayes.
DISC. ON RENTAL OF SENIOR CENTER SPACES. Engen
Engen said the Commisson passed the idea of charging non-affiliated groups who use the
Center after hours, but had never really arrived at a fee schedule, '
There was some discussion and Engen appointed Peters, Thompson, and Miller to look
over the information and bring in a proposal for fees.
COMMITTEE REPORTS
Data' Engen
Engen said they were still working with Van Dusseldorf to determine what data were
, wanted and how to present it to the Commission,
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SCC MINUTES
IIAGE 3
Resolution. Shannon
Shannon said she with Bette's help had completed the ground work and now the
committee needs to meet. They will give the final report the Commission in July.
Finance. Miller
Miller asked for ideas on fundraising and said they are going over notes from the
Visionary committee. She said she had gone over the gift fund report being done by
, Maluchnik. He suggested printing the report in TilE POST quarterly rather than every
month.
Nutrition. Thompson
Thompson handed out copies of the letter Atkins write to Steve Lacina. He said the idea
in paragraphy 3 regarding the empowerment of commissions to resolve issues like this
one is the key, He stated that Atkins will be at the July 18 meeting to discuss this.
Thompson reported that the points in question'on the lease agreement were agreed to as
outlined in Rogusky's summary of the committee meeting,
Thompson moved that the Commission send the summary to the Nutrition Advisory
Board and request a reply within 30 days regarding these 6 points. Peters seconded. '
Motion carried, all ayes.
COMMISSION VISITS
Peters said he did not make his visit because he was in Court. He will do all 3 visits in
November.
Anciaux reported on her visit to the Board of Supervisors. She told them about health
issues and updated them on the construction work.
CHAIR TIME. Engen
Engen said the Council of Elders will not meet in July, Thompson said he will go to all
three meetings in October, '
The meeting adjourned at 5: IS PM.
Minutes prepared by Joyce Phelps, Senior Center Secretary
Minutes approved by Gerry Lackender, SCC Secretary
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MINUTES
IOWA CITY AIRPORT COMMISSION
TUESDAY, JUNE 21, 1994 - 5:30 P.M.
IOWA CITY TRANSIT FACILITY
MEMBERS PRESENT:
Richard Blum, Howard Horan, Pat Foster,
STAFF PRESENT:
Ron o'Neil, Anne Burnside
CALL TO ORDER:
Vice-Chairperson Foster called the meeting to order at 5:36 p.m.
A quorum of the Commission was present.
APPROVAL OF MINUTES:
The minutes of the May 17 and June 7, 1994, meetings were accepted
as submitted.
AUTHORIZATION OF EXPENDITURES:
Blum moved to approve the expenditures as presented. Horan
seconded the motion and the expenditures were approved 3 - 0,
PUBLIC DISCUSSION - ITEMS NOT ON AGENDA:
No items ,were presented.
PUBLIC HEARING - NATIONAL GUARD LEASE:
Burnside said the indemnity clause language that was it question
last month was revised and is acceptable to the Guard and the city
Attorney's office. O'Neil said the term of the lease is from July
1, 1994 to June 30, 1997. With no one else wanting to present
information, Foster closed the public hearing. '
ITEMS FOR DISCUSSION/ACTION:
a. National Guard lease - Horan made a motion for a resolution to
enter into a lease with the Iowa National Guard to lease an area
for vehicle storage. Blum seconded the motion. At roll call vote,
the. motion passed 3 - 0, with Ockenfels and Hicks being absent.
b. sports Car Club of America, - Robert Kistler presented
information for a request to use a portion of Airport property for
a sports car rally. A similar event was held last year. O'Neil
reminded the Commission that last year, they said they would not
close a taxi way and inconvenience aviation users for a non
aviation event. Discussion was.held concerning how to accommodate
the car club without inconveniencing aircraft. Blum made a motion
to allow the car club to use a portion of the Airport on July 31
and september 25. Horan seconded the motion and it passed 3 - O.
An insurance certificate and a damage 'deposit must. be supplied
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before the July date.
c. New hangar building - O'Neil said that the Commission should
decide on a floor plan concept so that plans and specifications can
be developed. One company has contacted o'Neil and said they would
design the building and supply blue prints for $ 500.00. o'Neil
contacted an engineering firm and they estimated their design costs
to be about $ 8000 to $ 10,000. Blum suggested a meeting with
those interested in leasing space in the building to receive ideas
for the building.
o I Neil and Blum said the main interest has been for T-hangars.
Jones, from ICFS, said the Commission should not build hangars for
individuals. He thought hangars should be built to accommodate two
or three aircraft each. O'Neil said about 2/3 of the people that
have contacted him with interest for hangar space want and would be
willing to pay for individual hangars.
The Commission directed O'Neil to get cost estimates for different
styles of buildings and to set a meeting time to get input from
those interested in leasing hangar space.
d. Airport Master Plan - 0' Neil said he advertised for consulting
firms interested in conducting the Master Plan Study. Information
from the FAA in Kansas City indicates that the earliest the FAA
would fund a Master Plan study is in FY95. The fiscal year for the
FAA starts in October. Iowa city is programmed to get funding in
FY95, but the spending appropriations bill, has not yet passed
Congress. Blum said that the City Attorney will be reviewing the
pending Airport litigation and possible zoning changes and report
to the Council. The Council will need that information before the
commission and Council can discuss Master Plan funding. '
e. Administrative pay Plan - Foster said this should not be an
agenda item. The Commission agreed last year to use the City's pay
plan as a guide to the Manager's salary. As Vice-Chairperson and
Chairperson, he and Ockenfels will conduct O'Neil's evaluation and
come to an agreement on the appropriate salary.
CHAIRPERSON'S REPORT:
Foster said he had nothing to report. '
COMMISSION MEMBERS' REPORTS:
Horan reported on his involvement with the Transportation Task
Force. He said specific transportation issues were not discussed
in detail, just general transportation needs.
Blum said the Public Safety Task Force did go into detail on some
of their issues. One idea was to develop an Emergency Airport
Disaster Plan.
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ADMINISTRATIVE REPORT:
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O'Neil said the power cable for the PAPI lights on Runway 06 will
need to be replaced. This is funded 100% by the FAA. They will
try to wait until after the crops are out in the Fall. The lights
are still functional at this time.
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A meeting with FAA officials is tentatively scheduled for July 21,
1994, at 10:00 a.m. One or two Commission members, the city
Manager, and the Mayor will attend the meeting in Kansas city.
O'Neil said there are two development issues in the packet that the
Commission should be aware of, One is the Kennedy subdivision
and the other is an application for funding for a bridge for the
River Corridor Trail. Ockenfels was going to contact Karin
Franklin to discuss these items,
0' Neil reminded Blum that he had not received a certificate of
Insurance concerning the Fourth of July fireworks. Blum will
provide that document directly to Kevin O'Malley.
O'Neil is working with a firm to develop plans and specifications
for the United Building roof and the top portion of the Terminal
Building roof. Both need to be repaired before structural ~amage
occurs. The Commission directed 0' Neil to continue with the
project.
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since the decision has been made to remain at the current ,site, the
Commission should actively pursue marketing the three parcels they
rezoned three years ago. This will be an agenda item sometime in
the next couple of months.
OINeil said that at the last Commission meeting, the Commission
discussed complaints that the UNICOM radio was not being answered
consistently. 0' Neil commented that there were a couple of
instances where ICFS was not very professional in answering the
radio. Jones, from ICFS, said he was the one "mooing" like a cow
on the radio, and that he was just having some fun with the pilots
from Iowa, state's plane. He questioned whether that would be
considered unprofessional. Jones agreed it was part of his lease
to answer the UNICOM radio,
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Recently, ICFS was fueling an aircraft that was still running and
there was no one in the aircraft. O'Neil stopped the fueling and
informed ICFS that is against the Airport ordinanc'e to fuel an
aircraft while it is running. It is not only against the
ordinance, but it is potentially very dangerous. 0' Neil will
discuss this issue further to see if a municipal infraction should
be issued to ICFS.
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BET NEXT MEETING:
The next regular meeting was scheduled for July 19, 1994, at 5:30
p.m.
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Horan moved to adjourn the meeting at 6:53 p.m, Foster seconded
the motion and the meeting was adjourned.
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Pat Foster, Vice-Chairperson
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, ' d' MINUTES
ANIMAL CONTROL ADVISORY BOARD
MAY 18, 1994
CORALVILLE LIBRARY
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MEMBERS PRESENT:
MEMBERS ABSENT:
Diana Lundell, Dennis Cowles, Janice Becker
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Replacement for Allan Axeen and Ursula Delworth
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STAFF PRESENT:
Lisa C. Goodman - Iowa City Supervising Animal Control Officer
Visitors:
, Jan Ashman
1. Minutes of the March 16, 1994 meeting were approved as received.
2.
A review was made of all new Iowa City Codes pertaining to animals. New codes should go into
effect around September of 1994, Major changes include license and vicious dog ordinances.
An exotic animal ordinance has also been added.
3. Diana Lundell will contact Allan Axeen regarding replacement of his board position. She will
report at next meeting. ' ' "
4. Lisa Goodman will recommend to the City Manager, and City Council to install deer and wildlife
reflector warning system on Dubuque Street between 1-80 and the Mayflower complex.
, 5. Lisa Goodman will research the space between dog runs at the center. These spaces located
near the drains have caused problems with small dogs and pups crawling under to adjacent
cages.
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6. Animal Center statistics were distributed for the months of February, March and April. Statistics ' ,
show adoptions were up 15%, reClaims remained the same, and euthanasia was down 15%.
7. ' Dr. Cowles inquired about injured animals being taken to vets by the Animal Center personnel
and police departments. Lisa Goodman stated the police departments have been using two vets, '
Animal Clinic and Vet Associates. She stated other vets are used during regular business hours
and could be used in evening as well.
8.
Diana Lundell will work on formatting a letter requesting additional personnel at the Animal
Center. '
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The meeting adjourned at 8:30 p,m.
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MINUTES
CHARTER REVIEW COMMISSION
JULY 14, 1994 - 5:30 P.M.
COUNCIL MANAGER'S CONFERENCE ROOM
John McDonald presiding. Charter Review Commission: McDonald, Geasland, McCullough,
Penningroth, Ringgenberg, Rhodes, Willis, Egli (6:40 p.m.l. Absent: Cain. Staff present:
Karr, Smith. Tape recorded on Tapes 94-3, Side 2; 94-4, Side 1.
COMMISSION ACTION
Moved by Ringgenberg, seconded by Rhodes, to approve the June 22, 1994, CRC meeting
minutes. Motion carried, 8/0, Cain aosent.
Moved by McCullough, seconded by Penningroth that the term of City Council office remains
at four years. Motion passed, 6/2, Egli and Willis voting no, Cain absent.
CALL TO ORDER/APPROVAL OF MINUTES
Chairperson McDonald called the meeting to order at 5:30 p.m. Moved by Ringgenberg,
seconded by Rhodes to approve the June 22, 1994, CRC meeting minutes. Motion carried,
8/0, Cain absent.
DISCUSSION ITEMS
CD
1. NON.DISCRIMINATORY PROVISIONS IN 2.08E, 4.04A(3), 5.02.
Penningroth distributed a handout: Non-Discriminatory Language (July 14, 19941.
Penningroth explained that language in the Charter, Section 2.08E, needs to be general
so that it doesn't c.onflict with or restrict language in the hU,man rights chapter in the
Code or union contracts. Penningroth stated the word "must" is strong enough.
Penningroth proposed changing Section 4.04A(31 and 4.04A(4l to read:
Section 4.04A(31. Appoint or employ persons to occupy positions for
which no other method of appointment is provided by state law or this
chapter pursuant to Section 2.08E of this Charter.
1.1
Section 4.04A(41. Supervise the administration of City personnel
system, including the determination of the compensation (and the
promotionl of all City employees appointed by the City Manager subject
to state law or Section 2.08E of this Charter.
Karr stated that Section 4.04A was based on the State Code. Karr recommended CRC
Commission request assistance from the City Attorney's Department if changes are
made to that section. Penningroth stated that the City Manager should be required to
follow the same kind of guidelines that City Council has to follow in terms of
appointments and promotions.
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Charter Review Commission
July 14, 1994
Page 2
Penningroth stated that after researching the human rights chapter of the City Code
and sections of the State Code, she found no reason not to strengthen or add more
specific language to Section 5.02 of the Charter. Penningroth proposed the following
change to Section 5,02:
The Council shall, subject to the requirements of state law, make every
effort to provide broad representation on all boards. Factors to be
considered in broad representation shall include, but not be limited to,
employment status, place of residence, political affiliation, age, color,
creed, disability, marital status, national origin, race, religion, sex, and
sexual orientation. The Council,...
Karr stated the City does have non-discriminatory language in the City Code, as well
as union contracts, personnel policies, Section 504, ADA regulations, housing, assisted
housing, etc. Karr recommended that if changes are made to the Charter to include
such language, the CRC should seek advice from the City Attorney to ensure that it
does not conflict with the provisions that are already in place.
c
Geasland reported that she favors the proposed language changes because of her
recent experience with a Senior Center Commission appointment. Geasland stated
stronger language is needed to support the position the City is attempting to have a
balance on all boards and commissions. Willis questioned whether the results would
be altered by changes in the Charter. Willis stated that elected representatives already
make balanced board appointments; and explained that with the aspirationallanguage
in the charter, the political culture, and absent any specific examples, the proposed
changes are not needed. Penningroth said language should be stated in the Charter
that is reflective of the culture of Iowa City. McCullough asked how the appointers
are supposed to know which applicantees fit into which categories. Penningroth said
that if you don't state things explicitly, some of those considerations implicitly get
ignored and you end up with the same type of person on your boards. Willis stated
that balanced appointments to boards and commissions is thought about as a political
matter and not as a constitutional matter. McDonald stated that appointments made
by Council were political and gender balance was al~ays considered. Rhodes stated
that the "every effort" language is very vague, could have problems with interpretation
and could be subject to challenge. Rhodes stated that she is more comfortable with
language "non-discriminating against" accompanied with a list of people in different
categories. Rhodes raised concerns that a lot of candidates would not come forward
if they have to disclose some things. Penningroth said the State Code states "shall
seek" and that language is weak and needs to be strengthened. Penningroth said the
language should be put in a positive light. Karr noted that place of residence
requirements already exist for appointments by requiring applicants to be Iowa City
residents. Penningroth stated that social class is not addressed in any of the language
in the Code or human rights provisions. In response to Willis, Penningroth stated that
social class is a factor in Iowa City. Ringgenberg asked if people have to apply to be
appointed to the board or commission. Karr stated yes, Ringgenberg stated that the
intent should be for all boards and commissions to have broad representation. Willis
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Charter Review Commission
July 14, 1994
Page 3
stated that there is broad representation and the elected people pre very conscientious
about that.
CRC agreed to continue discussion of this item at their next meeting.
2. CITY MANAGER DUTIES.
Ringgenberg asked if the City Manager duties were taken verbatim from the State
Code. Karr stated the State Code lists City,Manager duties. Geasland stated the
question was directed toward the differences between "supervise" and "manage."
Members agreed to retaining the section, and removing the item from further agendas.
3. CAMPAIGN FINANCE DISCLOSURE.
4.
McCullough reported the State has no individual limitations but the City does, adding
that campaign finance disclosure is enforced at the state level. McCullough stated
campaign finance disclosure is filed at the County Auditor's office but there is no local
follow-up enforcement. Karr stated it is very confusing for the candidates and citizens,
Willis stated that state rules provide enforcement. McCullough stated there are full
report and disclosure requirements at the state level. McCullough stated the City $ 50
limitation is not sufficient to starts someone's own campaign and questioned if
something more needed to be done in addition to the state's current requirement.
Ringgenberg stated the problem is in the City Code establishing a limit and not the
Charter provision allowing a limit be established by ordinance.
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Penningroth suggested adding campaign financial disclosure topic to the list of items
discussed with former Council members and candidates.
In response to Ringgenberg, Karr stated that Council has not asked to change the
current limitations. McDonald stated that he felt Council would appreciate direction
from CRC regarding the campaign financial disclosure regulations. Willis raised
concerns about enforceability.
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CRC agreed to add campaign financial disclosure as a topic to be discussed with
former Council members and candidates.
ELECTIONS.
A.
Primary Process.
CRC discussed past primaries. In response to Willis, Karr stated there are State
Code requirements. McCullough stated the State Code allows cities to choose
different ways to set up elections, including primary system and runoff system.
MpCullough said most of these use the primary or runoff system, Karr
explained that in district primaries in Iowa City only the districts vote but in
general elections, everyone votes. Karr stated that she will provide CRC
members the State Code primary process provisions. McCullough said he is
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Charter Review Commission
July 14, 1994
Page 4
unsure if the primary process needs to be charged, but it should be discussed,
McDonald said district voting processes confusing to people. In response to
Ringgenberg, Karr stated election costs depend upon if the election is at large
or for districts and the number of people on the ballot. Willis said that the '
expense to help people be clear about voting is worth it. Penningroth stated
that part of the problem is in the timing of the primary election with the general
election, McCullough said increasing the number of candidates allowed to run
in the general election would eliminate some primaries. Penningroth said that
the number of candidates triggering a primary could be changed in the Charter.
Karr stated research would have to be conducted to see if that is allowable.
B. Term of Office,
Willis stated that four years is a long time for a Council term. Ringgenberg
stated that the State Code states terms are to be two or four years, McDonald
stated that four years is not too long and that a person would always be
campaigning if a two-year term system were implemented. Ringgenberg stated
that overlapping terms is good and allows for continuity of City Council and
government. CRC discussed terms of office. Willis stated that two-year
commitments are easier to make. McDonald stated that it takes time to learn
what to do. Willis stated there would be more involvement in the community
if the commitment was less than four years,
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Moved by McCullough, seconded by Penningroth, that the term of office remain
four years, Motion passed, 6/2, Egli and Willis voting no, Cain absent.
CRC agreed to set a date in September to invite former Council members and candidates to
a CRC meeting to address the elections process. CRC agreed to schedule discussion of Mayor
selection process, Council districts, and Council compensation at their next meeting,
STAFF INPUT
Karr reported that City staff department directors were contacted and four departments
responded as outlined in the (July 14) staff input handout.
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MEETING SCHEDULE
CRC tentatively scheduled their next meetings for August 3, 1994, and August 17, 1994.
CRC directed McDonald to set the date in September to invite former Council members and
candidates to a CRC meeting.
Meeting adjourned ~t 7:00 p,m.
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MINUTES
DESIGN REVIEW COMMITTEE
JULY 18, 1994 4:00 P.M,
CIVIC CENTER - CONFERENCE ROOM
PREU~l\MARY
subject to ~p~ro~~~~
MEMBERS PRESENT:
MEMBERS ABSENT:
Clara Swan, Laura Hawks, Larry Quigley, Bill Nowysz, Gilda Six
Karyl Larson, Gary Nagle,
STAFF PRESENT:
David Schoon I Angela Schmucker
RECOMMENDATION TO COUNCIL
Recommended, by a vote of 5-0, approval of the Holiday Inn Outdoor Cafe Railing subject to
the panels being a "natural green" color, In addition, the Committee encourages in the future
that the Holiday Inn use plant materials along the railing and as a buffer to the parking lot.
CALL TO ORDER
Chairperson Swan called the meeting to order at 4:07 p,m, New committee member, John
Quigley was introduced to the committee, Quigley said he wanted to be on the committee
because he believed in participatory government and wanted to get involved,
CONSIDERATION OF THE HOLIDAY INN OUTDOOR CAFE RAILING
Jeff Macko introduced himself as a representative of Holiday Inn, He noted that he submitted
.photos of the patio area. He said the reason the Holiday Inn staff wanted to make changes to
the patio area was that, as it is now, it doesn't stand out as an extension of the restaurant. He
said the patio looks more like a part of the pedestrian mall I and part of their reasons for wanting
to change that is that th'e patio sees a lot of pedestrian traffic as well as bike parking on the
railing next to the patio, He said the plan was to put light canvas on the railing to prevent bike
parking, and change the patio to make it look like an inviting place to eat. Six asked about the
size of the table umbrellas, Macko said they are about 5 1/2 feet across, and will be tne same
color as the canvas netting sample,
Swan asked if they planned to have the canvas the color red as in the sample. Macko said the
Holiday Inn would be willing to experiment with the color of the 9anvas,
Quigley asked if bike racks were available at the Holiday Inn. Macko said no, but there were
racks elsewhere in theped mall. Hawks asked how the canvas will attach to the rail. Macko
said they wanted it removable for winter, and that it would likely be laced to the bars of the
railing.
Nowysz said he wondered if the Holiday Inn would be happy with the red color of the canvas,
and said the area would probably be better off using a more natural color such as a mossy
green. Macko said the Holiday Inn was planning to repaint the building, and would be flexible
with the color of the canvas. Swan said her concern had been the color, and Nowysz said that
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Design Review Committee
July 18, 1994
Page 2
the bright red would not look good so close to the ground, Swan suggested a green color close
to the green color in the Holiday Inn sign, Quigley suggested a hedge rather than the railing,
Macko said the staff thought about that, but they were concemed about the expense because
it would involve close to 80 feet of hedge, He noted the plants would get plenty of abuse from
bargoers as well, Quigley said it would be nice to have some vegetation, because the patio
area is very hot. Macko said they have two trees and some flower pots and boxes, but the
abuse that the plantings get from drunk pedestrians is pretty discouraging, Nowyz said
vegetation would be an improvement if they could fit in some spiky, vertical plants to break up
the horizontal of the railing, Nowysz said he thought the patio improvements were a very good
idea in order to extend the interior of the restaurant and it would be nice to have the feeling of
a garden patio, Hawks said it might be nice to have a buffer for the parl<ing lot such as potted
plants. Six encouraged Macko not to give up on plants because of the pedestrians because
someday attitudes might change.
Six said she liked trees, but she was concerned that the birds get in some and just make a
huge mess, She said this wouldn't be appetizing, and the Holiday Inn should keep this in mind
if and when they are choosing trees,
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Macko said he would be willing to send over samples of the other colors for the canvas and Q)
go over them with the committee. Schoon thanked Macko for being so willing to cooperate with
the committee, and said that the Design Review Committee could decide to call a special
meeting if they wanted to go over the color samples, He noted the Holiday Inn wanted to get
going as soon as possible. Hawks said she didn't think a special meeting was necessary as
long as the Holiday Inn agreed to using a more natural color,
Nowysz made a motion to recommend approval of the Holiday Inn Outdoor Cafe Railing subject
to it being a "natural green" color. In addition, the Committee encourages in the future that the
Holiday Inn use plant materials along the railing and as a buffer to the parking lot. Hawks
seconded. The motion carried 5-0.
DISCUSSION OF THE NEAR SOUTHS I DE NEIGHBORHOOD STREETSCAPE PLAN
Swan said that the subcommittee consisted of Hawks, Nowyzs, and Nagle, She asked if they
could give a report of the meeting they had with Karin Franklin. Hawks said the subcommittee
reiterated the comments made at the last meeting. She said that the members reiterated their
desire for light fixtures that more closely matched the existing fixtures downtown. She said the
subcommittee further pared down the circular theme on the intersection and that Nagle was
interested in carrying materials from the downtown into the Southside, particularly the brick
pavers, She said they also suggested they revise the selection of planters. Hawks reported
that the committee suggested more angular ballards, and said that the Cleary walkway had
some nice examples.
Quigley asked if there were any proposals to reduce traffic speed on Burlington, Nowysz said
the street intersection design is supposed to make the area more friendly to pedestrians and
encourage traffic to slow down, Quigley asked if there were any bike paths proposed, Hawks
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Design Review Committee
July 18, 1994
Page 3
said Franklin mentioned the plan would tie into the River Trail system, Quigley said that the
area was unlikely to become more pedestrian-oriented as it is, because getting across
Burlington is very stressful. He said the lights are short and the traffic is travelling very fast.
Schoon said he would pass these comments on to Franklin, who was planning to meet with
consultant to revise the plan. Quigley said it would be nice to encourage smaller, low-rent
businesses in the southside area for pottery and other arts businesses, Swan said it is difficult
to get low-rent in new construction, but she agreed that Iowa City doesn't have a lot of arts
businesses.
DISCUSSION OF THE PRESENTATION TO THE CITY COUNCIL REGARDING THE DESIGN
REVIEW PROCEDURES AND GUIDELINES
Swan said the procedures and guidelines have gone to the city council with the changes that
the city attorney made. She said the Committee is on the Council's agenda for that evening
at 7:30 and that they have 15 minutes, Schoon explained that the resolution will have to go
to the Council's Rules subcommittee, and that he doubts the Council will take any action
tomorrow, Hawks and Nowysnaid they would be available to answer questions at the meeting
space. At Swan's suggestion, Schoon agreed to make the presentation to the Council.
Schoon and Swan spent some time updating Quigley on the procedures and guidelines,
Swan said she believed members of this council would be supportive of the Design Review
Committee, and this wasn't always the case with previous Councils, Nowysz said that many
people view design review as city taking control away from private property; he said this wasn't
necessarily the case\ the design review committee could be very good at establishing good
design standards for the city in order to keep an area vital and alive,
CONSIDERATION OF THE FISCAL YEAR 1994 ANNUAL REPORT
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Swan said she would like to see the committee's activity on the Pizza Hut awning included into
the report, She said she would like to see the property on CJinton Street identified as the Iowa
State Bank building. Hawks moved to approve the fiscal year 1994 annual report with Swan's
additions. Six seconded. The motion carried 4-0-1, with Quigley abstaining,
CONSIDERATION OF THE MINUTES OF JUNE 20, 1994 MEETING
Hawks moved and Nowysz seconded a motion to approve the minutes of the June 20, 1994
minutes. The motion carried 4-0-1, with Quigley abstaining,
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COMMITTEE DISCUSSION
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Swan said the committee still needs 2 new members, Schoon said there has been one
applicant. Schoon said the recommendation for staff assistance in revising the definition of the
changeable copy sign is on the agenda for City Cou,ncil at the next meeting. Schoon said that
the council is likely to refer that item to Planning and Zoning, which has a pending list two
pages long, He noted this was probably not a high priority for Planning and Zoning.
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Design Review Committee
July 18; 1994
Page 4
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PUBLIC DISCUSSION
There were no members of the public present at the meeting.
ADJOURNMENT
The meeting adjourned at 5:30 p.m.
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MINUTES
IOWA CITY PLANNING AND ZONING COMMISSION
THURSDAY, JULY 21, 1994 - 7:30 PM
CIVIC CENTER COUNCIL CHAMBERS
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MEMBERS PRESENT:
Ann Bovbjerg, Sally Dierks, Dick Gibson, Jane Jakobsen, Tom
Scott, George Starr
MEMBERS ABSENT:
Pete Cooper
STAFF PRESENT:
Holecek, Miklo, Haring
RECOMMENDATION TO COUNCIL:
1. Recommended denial by a vote of 6-0, that an amendment to the Zoning Ordinance
to restrict the extent of residential uses permitted in the CB-5 zone.
2. Recommended approval, by a vote of 6-0, the reclassification of hotels/motels as
commercial uses by definition and in terms off-street parking requirements.
CALL TO ORDER:
Chairman Scott called the meeting to order at 7:43 p,m.
,PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
ZONING ITEMS:
1. REZ94-0009, Public discussion of an application submitted by Dennis Aussenhus on
behalf of Hy-Vee Foods, Inc. to rezone a 5.52 acre parcel located immediately across
from Stevens Drive east of Waterfront Drive from CI-1, Intensive Commercial, to CC-2,
Community Commercial.
Miklo noted the property is located between Boyrum Street to the east and Waterfront
Drive to the west, directly south of the current Hy-Vee, The site is currently zoned
CI-1, Intensive Commercial, and the proposal is to rezone the site to CC-2, Community
Commercial. The change is necessary because Hy-Vee is a retail operation which
requires a CC-2 zoning, versus the current Intensive Commercial zoning. In terms of
land use, staff finds the proposed use would be compatible with the other commercial
uses in the area.
Staff does have serious concerns regarding traffic circulation and infrastructure in the
area that should be addressed with this rezoning. Specifically the access points to the
west; currently Hy-Vee has an access from Waterfront Drive at a railroad crossing.
This development would require an additional access point from the west that will also
require a railroad 'crossing. Staff feels it would be possible to redesign the railroad
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July 21, 1994
Page 2
crossing at Waterfront Drive to make it safer. This would be done by extending
Stevens Drive farther east across the railroad tracks.
Miklo noted there are some other traffic concerns in the area that will also need to be
addressed, specifically the intersection of Waterfront Drive and Gilbert Street, in the
area of Carlos Q'Kelley's and Country Kitchen which both currently have access on to
Waterfront Drive. This corner has a documented history of traffic problems and staff
would like to see this intersection reconfigured, Staff has been in contact with both
of these establishments regarding the closing of Waterfront Drive directly north of the
current west access point to Hy-Vee. This would require a reconfiguration of the
parking areas for both of these establishments, Miklo noted this project could probably
be redone independently of this rezoning, but staff would still like to have Waterfront
Drive directly north of the current west access point to Hy-Vee closed, in order to
prevent more traffic entering the intersection of Waterfront Drive and Gilbert Street.
In terms of paying for improvements in the area, Miklo said the City's proposed
north-south connection of the wastewater treatment plants will require the placement
of a trunk sewer on the west side of the railroad tracks. With this, The City plans to
rebuild a portion of Waterfront Drive and staff feels much of the construction could be
done simultaneously with the construction of the sanitary sewer project. The sewer
improvements are currently in the Capital Improvements Plan (CIPI for Fiscal Year
1997; Miklo noted that as far as the Stevens Drive railroad crossing portion of this
construction, the City would look to Hy-Vee to pay this cost, since it would be
associated with this project. With the new railroad crossing it will be possible to
vacate portions of Waterfront Drive east of the railroad tracks and add this area to the
Hy-Vee site.
Miklo showed a concept plan of the proposed Hy-Vee site. This southwest access
area to,the Hy-Vee lot would serve both as one of the three access points for the
public to the site, and as a loading dock area for the Hy-Vee store. The west access
would be a continuation of Stevens Drive directly east and across the railroad tracks
at a right angle rather than on a curve, which staff feels would be safer, The third
access would enter from the east from Boyrum Street. And the current railroad
crossing from the west would remain open for the new tenants of the existing Hy-Vee
and Drug Town Stores. Miklo noted the City proposes a conditional zoning agreement
in order to address the entrance from Waterfront Drive, infrastructure construction and
costs, concept plan approval and relocation of an existing sanitary sewer line that is
located on the property.
Starr commented about the placement of the loading dock and how it has the potential
of interfering with the through traffic of Waterfront Drive from the south. Starr noted
he sees a potential for traffic that would come from the south, from Southgate Drive
and south Waterfront Drive, that may wish to use the loading dock area as a through
drive to Steven's Drive and beyond. Miklo said the design does provide for separation
of the loading area and through traffic by the placement of medians. Miklo said he has
also been assured that the design does provide enough room for a tractor-trailer to
maneuver in the area and would not significantly interfere with through traffic. Miklo
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July 21, 1994
Page 3
added that sanitary sewer. improvements are scheduled for FY97 and that with these
improvements the City intends to take Southgate farther west and connect on to
Gilbert Street. This connection would minimize the use of Waterfront, through Hy-Vee
to Stevens Drive as a through way to Gilbert Street.
Dierks asked if she was correct in assuming then that there would be several years of
traffic through the loading dock area just to get to Stevens Drive and Gilbert Street.
Miklo said even if the road construction date was not changed it may only be a year,
because Hy-Vee will not be completed before a year. Scott noted that much of the
sewer improvements would need to be in place, but not necessarily paved over, by the
time Hy-Vee is ready to make the road improvements. In response to Scott, Miklo said
that the eastern portions of the Southgate Avenue improvements are already in the
CIP, but the western portions are under negotiation with the property owner.
Scott asked who would have the financial responsibility for the new railroad crossing
at Stevens Drive. Miklo said if this application was not before us the City would not
rebuild this crossing, the City sees this as a direct result of the rezoning, therefore the
City could make it a condition of the rezoning that the applicant pick up ~he cost.
Public Works estimates the cost of this crossing to be about $15,000.
Starr asked what the plan is for the current Hy-Vee and Drug Town Stores. Miklo said
these properties would retain their CC-2 zoning and would be available for other
commercial/retail operations, though he was not aware of what the specific use may
be.
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noted that in regards to traffic in the service/loading dock area, there will be a traffic
island that will separate the through traffic from the loading dock area, so there will
be no public traffic directly through the service area.
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Bovbjerg asked if the alignment of the roads and parking lot will be such that there
may be a direct shot from Stevens Drive or Waterfront over to Boyrum Street, or
visa-versus. Schnittjer said the road alignment and island placement would make it
very difficult for someone to make it through the lot at a considerable speed. People
coming from Gilbert Street would be much better off to simply take Southgate Avenue
once it is in place to get to Boyrutn Street and other locations east of there. Schnittjer
said the plans for the current Drug Town Store include adding on to the north side of
the store and closing off the current north entrance to Drug Town/Hy-Vee on Boyrum
Street. The current south Boyrum Street access point to Drug Town/Hy-Vee would
remain open and would be the sole eastern access to the new store.
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improvements of the south portion of Waterfront Drive directly below the property line.
Schnittjer said none yet. Scott noted he feels any improvements of Waterfront Drive
should include building it to city street standards as it would be appropriate for a
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Page 4
commercial area. He said they would be necessary for truck traffic entering the Hy-
Vee site and therefore Hy-Vee should contribute to these improvements.
Gibson asked if any way of getting assurance that the Southgate Avenue extension
will occur simultaneously. Scott said he feels it should be made 'a condition, of the
building permits that the scheduling of the sanitary sewer improvements, the extension
of Southgate Avenue, Waterfront Drive realignment, and the Stevens Drive railroad
crossing, nearly coincide with one another.
Mark Brauer, reoresentative of Hv-Vee Food Stores. Chariton. Iowa, said they have
concerns about traffic as well and added that there schedule to begin construction is
as soon as possible. Design and construction of a food store is about 14 months,
therefore it would be a matter of coordinating all of the agreements to begin that 14
month period. Brauer said they had hoped to be open by the spring of 1996, although
they realize this may be unrealistic, Brauer said he would hope that Stevens Drive
would become the main access from the west, and hopes that adequate control is in
place at this intersection to alleviate the same kind of traffic snarls that occur only a
,few hundred feet to the north at Waterfront Drive and Gilbert Street.
Jakobsen asked Brauer if he was in agreement with City staff in terms of the
configuration. Brauer said they are in discussions, but they are trying to work out
assurances from the City regarding the railroad crossing, because as a private entity
they have no control. Brauer added, however, that as it appears from discussion
tonight, this would become a private crossing. Miklo clarified that this would remain
a public crossing, but the City would look to Hy-Vee to assist in paying the cost of
construction.
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Brauer stated that he would like the City to look into the possibility of a traffic signal
at the intersection of Gilbert Street and Stevens Drive with turn lanes. Scott asked if
any traffic numbers have been projected for the area. Miklo said the Traffic Engineer
has looked at that intersection and the possibility of a light, and also the intersection
of Gilbert Street and Southgate Avenue as another possibility, It is the view of the
Traffic Engineer that no determination can be made until Southgate Avenue has
opened and Hy-Vee is in place. All indications show that there would only be one
signalized intersection though this may change.
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Scott asked Brauer if this would be reasonable to him. Brauer said as an engineer, yes,
but as he has a private interest to protect as well, he would hope to see the light at
Stevens Drive, but it is his impression Southgate Avenue would make a better collector
than Stevens Drive, Brauer said being responsible for putting in the railroad crossing,
improving Waterfront Drive to the south, closing off Waterfront Drive to the north, and
signaling Southgate Avenue -- which he said would not do him much good -- would put
him out of the picture in terms of developing here. Scott said that unsignalized
intersections at this particular juncture, at least until counts are determined, would
make the most sense. Brauer said this does make sense, but the intention of his
commentary to have a master plan for the intersections of Stevens Drive and
Southgate Avenue with Gilbert Street drawn up to see if lights are even possible and
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Planning & Zoning Commission
July 21/ 1994
Page 5
figured whether one placement would work better than another. Brauer said they need
feedback on this in order to make the business decision as to whether to build on this
site.
Dierks asked whether Hy-Vee would be interested in picking up the full cost of a light
if it were placed at Stevens Drive and Gilbert Street. Miklo said the concern of the
Traffic Engineer regards the flow of traffic in the entire area, not just for this site alone
even if payment was available, Dierks said she cannot see how' Hy-Vee would
contribute to the cost of the light at Southgate Avenue and Gilbert Street. Miklo said
the staff has not been asking Hy-Vee to contribute to the cost of that light.
Gibson said aside from the timing issues, the only issue that appears to be asked of
this body at the present is whether we want to rezone, and secondly, whether we
want to put conditions to that. Gibson said the most important condition he sees at
this time relates to Southgate Avenue, Miklo said in terms of Southgate Avenue, this
is in the CIP for FY97, which means construction some time after the summer of
1996. Hy-Vee is not looking at completion until the spring-to-summer of 1996/ so the
timing is not too far off. Miklo said one of the issues raised in the staff report regards
the moving of Southgate Avenue up a year in the CIP, which would require a Council
decision and can be discussed by the Council when they discuss the rezoning,
Scott said there will be another public discussion before the Planning and Zoning
Commission intends to take any action, therefore, he would like either Public Works
to address the sequencing of the sewer improvements, or have someone from Public
Works present at the informal meeting.
Brauer said the sewer does seem to be driving the sequencing of the events and
predicates when everything else gets done. Brauer asked for assurance that even if
not able to move anything up in the CIP, that there will be funds to complete the
sewer in FY97, and not FY98 or later. Gibson said that even if the entire sewer
project was not initiated, he did not see any reason that the portion of sewer that will
be under the portion of Stevens Drive, which Hy-Vee will be making improvements to,
cannot be put down when Hy-Vee is ready to do so; Gibson said he sees this done all
the time in his work with The University of Iowa. Gibson said that it even seems to
him that the site could function where Waterfront Drive presently lies imd simply make
these improvements when the sewer improvements are done. Brauer said they do
have contingent plans that do just that. Miklo said the staff has serious traffic safety
concerns with that design due to the condition of the Waterfront Drive railroad
crossing.
Bovbjerg said that P&Z has examined properties farther to south of this site, but have
said they could not approve these because of sewer constraints; she said it would be
important that in addition to this rezoning, P&Z send a message to Council that the
sewer improvements be made due to construction pressures. Miklo said the
improvements have already been committed to in the CIP and cannot really be moved
up due to the amount of time necessary to plan the sewer construction.
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Page 6
Jakobsen asked the rationale for the new store. Brauer said the present store cannot
provide the standards and services a metropolitan area of this size request and need.
Brauer said the current store is approximately 30,000 square feet, and the competition
and need is for 65,000 or greater. The new store is planned to be 65,000 square feet.
Scott said beyond working through the traffic issues, he feels the store would be a
good use for the site and property.
Public discussion closed,
Starr moved to defer REZ94-0009, to the August 4, 1994, meeting of the Planning
and Zoning Commission, Jakobsen seconded, The motion carried on a vote of 6-0.
2. REZ94-0010/SUB94-0013. Public discussion of an application submitted by Village
Partners for 1} rezoning 5.08 acres from RS-5, Low Density Single-Family Residential,
to OPDH-5, Planned Development Housing, and 2) preliminary plat approval of Village
Green, Part XIII, an 11.56 acre, 17-lot residential subdivision located east of
Wellington Drive.
Miklo said this proposed development would continue the pattern started with Village
Green, Part XII, which lies just to the west and which includes single-family homes and
condominiums. This proposal calls for 16 single-family residential lot, and one
multi-family lot which would include 20-condominium units in clusters of generally
three or four town-house type of dwellings. The proposed OPDH-section of the plan
calls for open space in the form of a storm water retention basin, which was
constructed with Part XII of this development, and some additional open space around
the units, and a small amount of open space at the back of the individual single-family
lots. There would a connection between this development and Village Green South.
Miklo said that with the OPDH plan there is a request to waive sidewalks on Somerset
Place and one side of Somerset Lane. As discussed in the staff report, this is not an
ideal situation, but given that these are private streets and would see a rather low
leyels of traffic, staff finds this reasonable. Staff would like an agreement for the
removal of snow on the sidewalks on Somerset Lane as these are right up against the
curb. Secondary access for the entire area will be provided once Wellington Drive
connects to Chamberlain Drive. In terms of sanitary sewer capacity, there currently
is none for this development, but there are two possible solutions: one would be the
improvement of the Heinz lift station which would improve capacity for the entire area;
the other would be the improvement of the Village Green Lift Station which would
provide capacity for just this area. Miklo said this decision will probably be made at
Council as they will be asked whether the City will contribute to the Heinz lift station
improvement as this is a larger, regional solution, Miklo said the sanitary sewer issue
should be resolved prior to the final plat approval, the legal papers should address the
sidewalk issue, and dwellings with basements in terms of drainage. Staff
recommended additional landscaping for the dwellings that back up to Wellington Drive
and the common parking areas.
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Page 7
Public discussion:
Richard R. Rhodes. II. 2014 Rochester Avenue, noted that he was both astonished and
dismayed that there was no mention regarding a trail in the plans to connect the
planned open space and trail system to the south in Village Green South. Rhodes said
this is very discouraging for a trail system advocate that this development has little
provision for making the small amount of open space that is there, open to the public.
The planned trail system in Jim Anderson's Village Green South is only a few hundred
yards away from the two storm water retention basins and the area in question.
Rhodes would strongly urge P&Z to make some kind of agreement to ensure the trail
systems are connected.
Public discussion closed,
Scott said for the public record that when this proposal came in there was significant
opposition from residents in the neighborhood to the fear of the wet bottom storm
water retention facilities being attractive nuisances, that kids may want to play around
the site. Scott noted there was even a request on the part of several of the Village
Green residents that the developer fence the storm water retention basin. Scott said
it was sort of a dilemma with the Commission because they were excited by the
concept of a development that utilized the storm water retention basins as an amenity
to a development, rather than a negative aspect. The Commission for that reason was
less insistent on the requirement for trails in this subdivision,
Bovbjerg moved to defer REZ94-001 0/SUB94-0013 to August 4, 1994, meeting ofthe
Planning and Zoning Commission. Jakobsen seconded. The motion carried on a vote
of 6-0,
3.
REZ93'00 13. Public discussion of an application submitted by Dean Oakes to rezone
a 31.5 acre tract of land located south of Interstate 80 on Quincent Street extended
from RR-1 to RS-5.
Miklo said as previously discussed, public infrastructure to provide sanitary sewer
service to the area currently does not exist, and there is only limited secondary access,
therefore, staff recommends denial of this application.
Public discussion:
Scott asked Schnittjer if he had an answer available for the Commission regarding
these issues, as the Commission had indicated to Schnittjer at Monday night's informal
meeting that they would either defer the item indefinitely, or deny the application if an
answer was not forth coming. Schnittjer said he had attempted, but was not able to
contact Oakes, Schnittjer requested an indefinite extension at this time and that he
would bring the application back when Oakes is ready to proceed.
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Page 8
Public discussion closed.
Jakobsen moved to defer REZ93-0013 indefinitely, Dierks seconded. Miklo noted that
the City will ne!ld a written waiver of the 45-day limitation period'. Schnittjer said he
would provide a written waiver.
The motion carried on a vote of 6-0,
ANNEXATION/REZONING ITEM:
1. ANN94-0003. REZ94-0005. Public discussion of a City-initiated application to annex
and rezone the City's south wastewater treatment plant site to p, Public.
Miklo said with the recent annexation of Sycamore Farms and approval of the
annexation by the City Development Board, this property is now contiguous with the
City of Iowa City, Staff recommends approval of this annexation and the subsequent
rezoning of the site to P, Public.
Public discussion:
Aleda Feuerbach. 2247 Cae Drive, said she is a property owner next to the proposed
treatment site, In and of itself, she does not have a problem with the City annexing
this property, its what comes after this that bothers her. Feuerbach said the County
has told her that before the area can be developed a road must be brought in and that
that road would be brought in by the City, not the County. Feuerbach asked whether
this agreement still holds. Feuerbach said she had spoken with one County zoning
person, and he said he is not interested in seeing the same kind of development that
occurred on the east side of Iowa City where there is a portion of the city almost
surrounded by county property. Scott noted she was referring to Windsor Ridge.
Feuerbach questioned how the proposed soccer fields will be accessed as the only
road comes down South Gilbert Street, to the east to Napoleon Park, and back north
towards the site. Feuerbach said she had owned Nursery Lane, which is now
condemned and owned by the City, but Feuerbach said Pleasant Valley, was assured
that Nursery Lane would not become a road to either the soccer fields nor the
treatment site. Feuerbach said the lane is barely one lane wide and the soccer field
site can be seen from Gilbert Street; Feuerbach said she is concerned about the
amount of traffic this will create. Feuerbach insisted there needs to be a road coming
in from the north to alleviate this situation.
Feuerbach stated that with the annexation, more annexations are bound to occur.
Feuerbach said a likely prospect would be the 80 acres directly to the west of
Sycamore Farms that is owned by Bob Wolf (known as the Langenberg tract), and is
said to be a potential mobile home park. Feuerbach said as a neighbor she is not real
crazy about this idea and questioned the need for possibly 475 more mobile home lots
when Sycamore Farms will already include some mobile home lots.
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Miklo said the City is working with Bob Wolf for the potential development of a mobile
home park. Miklo said the application is associated with Federal flood relief money,
and the idea would be to replace mobile home lots that are presently located in a flood
plain to the site. Miklo said this is only a potential site, however, and that there are
some drainage and water table issues that may make it impossible for this site to be
developed for a mobile home park. Miklo noted that issue is separate from this
particular annexation and rezoning, and that there would be public meetings on the
annexation and rezoning should it be proposed. Miklo said that even if the waste
water treatment site is not annexed, the Wolf site could still be annexed as it is
contiguous to the Sycamore Farms site.
Feuerbach brought back the question of the road, and asked how the soccer fields will
be accessed if the Wolf tract does not make access available. Miklo said the City will
initially provide access to the fields from the south, but the plan for the park includes
access from the north; this may be completed as part of the Wolf tract development.
Dierks asked then if there is a correlation between the soccer fields and the road
construction. Miklo said the City is working on various means to get a road from the
, north to the soccer fields, Dierks asked the status of the soccer fields. Miklo said
these are still in the process of getting approval by the Parks & Recreation
Commission. Feuerbach said there is a plan with the Iowa City Kickers that the fields
will be in place within 18 months, and that matching federal funds are to be used for
the project, so there is a time table to keep in mind, Miklo said the funds for the
soccer field are not federal. Miklo emphasized that the fields are being designed such
that there will be no access from the west via Nursery Lane. Initially access will only
be from the south, and eventually from the north as well.
Gibson asked if there was an actual legal document that was agreed to by the City
that said Nursery Lane would not be used as a thoroughfare. Feuerbach said she was
not sure, that the real concern is that it is not presently constructed to handle the kind
of traffic that is proposed, plus it would mess with the peace and tranquillity that they
have now. Feuerbach said the point is that they have tried for six years to be good
neighbors; there is also tha concern that there is not hardly a tree around and the site
is well lit up at night, and this too is not being neighborly. Feuerbach asked what the
road system would be for the Wolf tract if it were annexed and developed, as the
annexation would occur from the east side and there would be county land in between.
She was told that with the rate of development in the area, the land in between would
likely be annexed very soon, plus agreements are often worked out between the City
and County for roads like this. Feuerbach added that it appears the sewer pipe will go
through the golf course as well. Scott said P&Z does not have any review process on
that, except to regard on Capital Improvements. Starr asked what Feuerbach meant
by well lit. Feuerbach said she assumes the City is trying to protect its equipment and
property, but the light has not been shielded, softened, or directed at their primary
targets. Feuerbach said the City does not appear to have to play by the same set of
rules that Pleasant Valley had to when the golf course was constructed, and this is
very frustrating. Feuerbach also noted that Pleasant Valley Partners owns a one mile
by 233.foot long piece of property that runs north and south from the golf course,
along the east edge of the treatment site, and on the west edge of the Wolf property.
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July 21, 1994
Page 10
Ten years ago Pleasant Valley Partners offered to give the City 33 feet of this property
in order to build a road, but there was no interest.
Public discussion closed,
Jakobsen asked if a condition can be put in the motion for the construction of the
road. Scott said Feuerbach is correct in stating that there were assurances from the
City regarding Nursery Lane, but Scott was not sure there was a legally binding
document. Scott said Nursery Lane was only to function as a service lane and an
emergency egress, and there is no change in this status. Scott, and Gibson, asked
that the City Attorney's Office look to see if there are any agreements on record.
Dierks moved to defer ANN94.0003. REZ94.0005 until the August 4, 1994, meeting
of the Planning and Zoning Commission, Bovbjerg seconded,
Scott strongly urged that there should be a tour of the site by the Commission, and
either collectively or individually examine if there is a lighting problem at night. Miklo
asked the reason for the deferral. Scott said to al get an answer on the legal status
of Nursery Lane; and bl for the, Commission members to examine the site and
determine if a lighting problem exists, and to determine if the Commission wants to
act on these. Miklo assured the Commission that Nursery Lane would not be used for
anything more than for service vehicles. Miklo said that Public Works and staff are
confident that the road from the south is suitable for use now and until another access
is provided from the north. Gibson asked if a condition of the funds for the soccer
field be that it is within the city, Miklo said he did not know. Gibson also asked
whether there was any way the lawsuit Feuerbach had mentioned could get tangled
up in these proceedings. Holecek said she is not familiar with it, but she will check
into it.
The motion carried on a vote of 6-0,
CODE AMENDMENT ITEMS:
1. Discussion of an amendment to the Zoning Ordinance to restrict the extent of
residential uses permitted in the CB.5 zone.,
Miklo said the City Council has asked the Planning and Zoning Commission to examine
the current zoning regulations that apply to the CB.5 zone. In particular, the Council
is concerned that the area may develop with more of a residential character, rather
than a commercial character; an example of this may be the Belle & Breese property
on Linn Street. The current zoning requires that at least 20% of the ground floor of
the site must be devoted to commercial use, and up to 80% of the ground floor can
be parking. Above the street level the current code allows unlimited residential, the
density of which is controlled by the number of parking spaces you can provide for the
site. As a result of the Belle & Breese project, Council has expressed some concern
that there is only a token amount of commercial on the first floor at the front of the
site, parking behind for the residential uses, and three floors of residential above. The
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July 21, 1994
Page 11
Council has asked P&Z to examine how we might encourage or require, more
commercial uses in the area. Staff has proposed that the second floor also be required
to be commercial, and above this there can be residential in a development.
Gibson asked how long the current CB-5 regulations have been in place, Miklo said
they were adopted in 1992. Gibson said he was concerned about making piecemeal
amendments to the ordinance based on only one project having been built in the area.
Public discussion:
Gene Kroeoer, 320 Willis, said he had submitted a letter dated July 21, 1994, on this
issue. Kroeger said he does not have a problem with commercial on the first floor, and
that perhaps the entire floor should be commercial, but if the residential is restricted
the City will not see the development of the area that it would like. Kroeger said the
market determines development, anywhere, and the market in this area in particular
is residential. Kroeger said the commercial property in the Belle & Breese building has
sat for 2 years, and while he has had it listed for six months he has not had one viable
tenant. Miklo stated that the building was completed one year ago. Kroeger said the
point is that the residential portion of the building has been full since it opened, with
a waiting list. Kroeger asks the Commission to take its time; he feels Council is forcing
P&Z to make a recommendation that has not been entirely thought out. Kroeger said
it is clear there is no question that residential property in the area will not remain
vacant.
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Jakobsen asked Kroeger what he thinks about the parking requirement. Kroeger said
he has no problem with commercial on the first floor, and although parking
requirements may not affect his property as much as others because the slope of his
property is such that he can provide parking underneath, he has no real problem with
parking requirements on the site or buying into a ramp, to an extent, and to the extent
that the zone is not made more stringent than it already is. Kroeger feels that there
is no market for commercial on the second floor and that many second floor
c.ommercial properties in downtown are vacant right now,
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Public discussion closed.
Bovbjerg moved to amend the Zoning Ordinance to restrict residential uses permitted
in the CB-5 zone, Starr seconded,
Bovbjerg said she will vote against this motion, because she feels that one building
does not determine a trend, There are a lot of factors in the CB-5, and we should wait
longer to ,see what happens before making any hasty decisions. Bovbjerg said
Burlington Street is a big hurdle to leap over and until something is done about that,
this will continue to be touchy and the City needs to wait and see. Starr said he
agrees with Bovbjerg and he would not feel comfortable supporting this right now.
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July 21, 1994
Page 12
Gibson asked if this would be a more stringent requirement than the CB.10 zones.
Miklo said yes, that currently only the ground floor needs to provide commercial; the
upper floors 9an be commercial or residential.
Jakobsen said that if 80% of the first floor is to be for parking, then there will not be
much commercial at all. Miklo said that is not a requirement that 80% of the ground
floor will be devoted to parking in all cases. Miklo said the City has had two proposals
for commercial use that do not include any residential, the hotel and the Hieronymus
project.
Gibson said Jay Honohan's letter, dated July 19, 1994, makes a good point; we seem
to be struggling with this, tweaking the rules and don't seem to really know where we
are going in connection with the real potential of this area. Gibson said commentary
to date has consisted of "we'd like to have's", but there seemsto be no market behind
it. Gibson said P&Z went through this whole thing with the Belle & Breese building
and now it has sat vacant. Gibson said he is getting tired of tweaking with the rules
in an attempt to make this area something that perhaps it isn't meant to be. Gibson
said there appears to be no coherence to what the City is doing.
Miklo said he would like to point out, in regards to the Honohan letter, that the City
does have a redevelopment plan for the near south side and that generally the first
block south of Burlington Street is to be reserved for the expansion of the commercial
district, south of this block would be open for residential development. Miklo said it
may be that one project is not enough to determine the tone or regulations for the
area, but this has been brought to P&Z at the direction of the Council. Gibson said this
may be an overreaction to the Belle & Breese project. Gibson said Honohan's point
may be not that planning hasn't been done, but perhaps planning regarding real
economic value or potential has not been done.
Gibson said this seems to be a response to the way Belle & Breese made their
development, that is they made a token gesture to include some commercial
development. Gibson said another way to rework this is to reexamine the percentages
devoted to commercial on the ground floor, no matter where it is put. Gibson said
P&Z may have slipped up by rushing this through and not devoting an adequate
amount to commercial. Bovbjerg said residential drives a very large percentage of the
commercial activity downtown.
Scott noted that parking is always an issue, however, that increasing commercial
basically decreases amount of space available on site for parking. Scott said he feels
he made a mistake in approving the process that allows a significant portion of the first
floor to be devoted to parking. Scott said he also may have messed up in agreeing to
allow garages on the street scape side of the building. Scott also noted that many
properties do have the ability to provide parking other than on the first floor; for
example, the Belle & Breese building comes off the alley and parking could have been
provided on the second floor, but this was not investigated thoroughly. Scott said he
feels that if the first floor should be devoted to commercial, it should be, and not allot
80% to parking. Scott said regarding residential uses the entire Belle & Breese building
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July 21, 1994
Page 13
was rented before it was even completed, and the commercial has never been rented
and remains unfinished. Likewise, there is no parking in the building for commercial
uses, it is all reserved for the residents. Scott said although office uses and much
commercial in downtown Iowa City does not provide parking for its clients, on the
other hand, rarely does a retail establishment rent where at least some parking is made
available for its clientele somewhere nearby. Scott agreed with Kroeger, that second
floor commercial is not viable in Iowa City; second floor office space, however, is
viable. Scott said, again, residential is driving the uses in the CB-5, which is his
objection to residential in the CI-1, and what we are getting is development that is
inappropriate for the zones in which residential uses are allowed. Scott said the City
should be restricting the first floor to commercial uses, and if this means parking
elsewhere on the site, so be it.
Gibson said he is not sure that the area south of Burlington Street should not be
residential. Starr added that if the City feels this area should be devoted to commercial
than the City should think about including more amenities in the area that will entice
people there, and this is not happening yet. Bovbjerg said the market should determine
the uses. Miklo said that it appears to be a consensus of the Commission that the CB-
5 zone not be changed at this time. Bovbjerg said that additional projects needed to
be built to allow an assessment of the current regulations. Scott said he felt the
currently proposed change should not be approved but he would support requiring
more commercial on the ground floor and not allowing so much of the property to be
devoted to parking for residential uses.
The motion was defeated on a vote of 0-6.
Bovbjerg moved that the Planning and Zoning Commission deny an amendment to the
Zoning Ordinance to restrict the extent of residential uses permitted in the CB-5 zone,
Jakobsen seconded.
The motion carried on a vote of 6-0.
Public discussion of amendments to sections 36-4(hI(4) and 36-58(aI(1) of the Zoning
Ordinance to classify hotels and motels as commercial uses by definition and in terms
of off-street parking requirements.
Miklo said amendment will reclassify hotels/motels as commercial, and also put their
parking requirements in the commercial section of the code. This repositioning will be
consistent with the Standard Industrial Classification manual which is used for most
of the classifications within the Zoning Ordinance. Miklo said the need for the
reclassification came to light with the hotel project on the south side of Burlington
Street. The ordinance specifies that hotels/motels can enter into an agreement to have
their parking provided for in one of the municipal garages. Because the current code
classifies hotel/motel uses as residential, also would require that these buildings pay
to the parking impact fee, so this in essence addressing parking in two different
manners. These changes would clarify this, and staff recommends approval,
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Page 14
Public discussion:
Gene Kroeaer, 320 Willis, said he is available to answer any questions.
Public discussion closed,
Dierks moved to reclassify hotels/motels as commercial uses by definition and in terms
of off-street parking requirements. Bovbjerg seconded.
The motion carried on a vote of 6-0,
3. Public discussion of amendments to the Subdivision Regulations and to the OPDH
section of the Zoning Ordinance to dedicate land or pay fees in lieu of land for
neighborhood open space.
Public discussion:
There was none.
Public discussion closed,
Gibson moved to defer the item until the September 1, 1994, meeting of the Planning
and Zoning Commission, Jakobsen seconded, The motion carried on a vote of 6-0,
VACATION ITEM:
1.
VAC94-0004. Public discussion of an application submitted by Home Town Dairies
to vacate the alley located between St. Clements Street and St. Matthias Alley.
Public discussion:
There was none.
Public discussion closed.
Bovbjerg moved to defer VAC94-0004, time indefinite, Jakobsen seconded, The
motion carried on a vote of 6-0,
It was noted the applicant requested the deferral,
DEVELOPMENT ITEM:
1.
SUB94-00 11. Public discussion of an application submitted by Ed Cole for a
preliminary plat of Richie Addition, a 10 acre, 20 lot industrial subdivision located east
of the Johnson County fairgrounds on the east side of S. Riverside Drive,
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Miklo noted a waiver of the 45-day limitation period has been received until September
1,1994.
Public discussion:
There was none,
Public discussion closed,
Dierks moved to defer SUB94-0011 until the September 1, 1994, meeting of the
Planning and Zoning Commission. Bovbjerg seconded.
Scott noted that there are 10 deficiencies and discrepancies on this item and in his
estimation, most are major as opposed to minor. Gibson said he recalls that previous
discussions had noted there may have been some illegal filling on the site; he
wondered what the status is now. Miklo said he will review the Grading and Erosion
permits. Scott said the items will need to be addressed or as Chair of this Commission
he will recommend that the application be denied.
The motion carried on a vote of 6-0.
CONSIDERATION OF THE MINUTES OF THE JUNE 16, 1994, PLANNING AND ZONING
COMMISSION MEETING:
Starr moved to approve the Minutes of the June 16, 1994, Planning and Zoning Commission,
as revised at the Monday, July 18, 1994, meeting, Bovbjerg seconded.
The motion carried on a vote of 5-0-1, with Dierks abstaining due to absence,
OTHER BUSINESS:
1.
Planninq and Zoninq Commission Information, Miklo reminded the Commission of the
meeting the Planning and Zoning Commission is to attend with the City Council, on
August 31, 1994, Scott noted that the first item on the agenda will be discussion of
the OPDH overlay zone. Traffic issues in northeast Iowa City is to be second on the
agenda, The meeting will be held at 7:00 PM, August 31, 1994, in the Council
Chambers.
Gibson requested a clarification on the direction the Council is taking in regards to the
Harlocke/Weeber Street rezoning. Scott said he got the indication from the four
members of Council that were present at Monday night's informal meeting, that it will
most likely go RS-5, and if not an RS-S zoning. Scott said a discussion will occur
between the neighbors and Charlie Ruppert in order to see if some kind of solution
could be reached regarding a higher intensity zoning on at least the eastern portion of
the tract. Scott said the item has been deferred by Council to allow that discussion.
Gibson asked if the neighbors appear to be open to this. Miklo said the neighbors are
mostly concerned with the traffic and this may be alleviated to an extent with a
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Planning & Zoning Commission
July 21, 1994
Page 16
cul-de-sac on Harlocke Street. Scott said there is still the problem of possible
landlocking of the Jensen tract.
Starr noted he has heard that b,ulldozing is occurring on the Longfellow Manor site,
sometimes up to 10 PM, and wondered if there are any regulations guiding how late
these operations can proceed. Holecek said she has heard no formal complaints, but
would provide Starr with information.
Scott noted that tonight's Press-Citizen has an article by the Director of the
Department of Planning and Community Development, Karin Franklin. Scott also noted
that rarely do the Commission and staff receive compliments for its work, however,
he heard a compliment from Gary Watts on behalf of the Windsor Ridge Development.
Watts was responding directly to negative comments he had heard regarding the
Woodlands Ordinance and the City, and said he was surprised how easy the City was
to work with and willing to meet their concerns and concerns of developers in general.
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There was none.
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The meeting was adjourned at 10: 15 PM.
George Starr, Secretary
Minutes submitted by Jeff Haring,
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