HomeMy WebLinkAbout1994-08-02 Resolution
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RESOLUTION NO. 94-257
A RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICA.
TlONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE
CONSTRUCTION OF THE 1994 CURB RAMPS PROJECT, DIRECTING CITY
CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE
CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPEC.
TION.
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
"
1, That a public hearing on the plans, specifications, form of contract, and estimate of cost
for the construction of the above-mentioned project is to be held 011 the 30th day of
August, 1994, at 7:30 p.m. in the Council Chambers, Civic Center, Iowa City, Iowa.
2. That the City Clerk is hereby authorized and directed to publish notice of the public
hearing for the above-named proposal in a newspaper published at least once weekly
and having a general circulation in the City, not less than four (4) nor more than twenty
(20) days before said hearing.
3. That the copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection.
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be adopted, and upon roll call there were:
the Resolution
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NAYS:
ABSENT:
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RESOLUTION NO. 94-258
A RESOLUTION SETTING A PUBLIC HEARING ON PLANS, SPECIFICA.
TIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE
CONSTRUCTION OF THE SOUTH SITE SOCCER FIELD AND WASTEWATER
PIPELINE GRADING IMPROVEMENT PROJECT, DIRECTING CITY CLERK
TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY
ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that:
1. A public hearing on the plans, specifications, form of contract, and estimate of cost for
the construction of the above-named project is to be held on the 30th day of August,
1994, at 7:30 p.m, in the Council Chambers, Civic Center, Iowa City, Iowa.
2. The City Clerk is hereby authorized and directed to publish notice of the public hearing
for the above-named proposal in a newspaper published at least once weekly and
having a general circulation in the City, not less than four (4) or more than twenty (20)
days before said hearing.
3, A copy of the plans, specifications, form of contract, and estimate of cost for the
construction of the above-named project is hereby ordered placed on file by the City
Engineer in the office of the City Clerk for public inspection,
Passed and approved this ?nll day of Al1gl10t-
, 1994,
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Approved by
AlTEST~.f." ~d . ~
CI CLERK ity Attorney's Office i'I / / f Y
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It was moved by Nm,; ~1r and seconded by
be adopted, and upon roll call there were:
the Resolution
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AYES: NAYS: ABSENT:
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x Horowitz
1( Kubby
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x Pigott
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RESOLUTION NO. <)4-2'i9
RESOLUTION AUTHORIZING APPLICATIONS FOR 25 UNITS OF SECTION
8 CERTIFICATES AND 25 UNITS OF SECTION 8 VOUCHERS.
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WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing
Authority and the Department of Housing and Urban Development has published a Notice of
Fund Availability for Certificates and Vouchers; and
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WHEREAS, the City of Iowa City presently has an Annual Contributions Contract with the
Department of Housing and Urban Development to administer a Certificate, Voucher, and
Public Housing Program and wishes to provide assistance to participants in housing assistance
programs to become economically independent; and
WHEREAS, the application is consistent with the CHAS,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
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That the City Clerk is hereby authorized and directed to certify appropriate copies of this
resolution together with any necessary certifications as may be required by the
Department of Housing and Urban Development.
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1. That the Mayor and City Clerk are hereby authorized and directed to respectively sign
and attest said applications to the Department of Housing and Urban Development for
25 Section 8 Certificates and 25 Section 8 Vouchers.
Passed and approved this 2nd
day of August
, 1994.
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be adopted, and upon roll call there were:
the Resolution
AYES:
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ABSENT:
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RESOLUTION NO. 94-260
RESOLUTION OF COMPLIANCE WITH SECTION 403A.5, CODE OF IOWA, IN
CONJUNCTION WITH APPLICATIONS FOR SECTION 8 UNITS.
WHEREAS, the City of Iowa City is making application for funding of additional rent assistance
under the Section 8 Existing Housing Program through the Department of Housing and Urban
Development; and
WHEREAS, Section 403A.5, Iowa Code, provides:
"A municipality or a 'Municipal Housing Agency' may not proceed with a
housing project until a study or a report and recommendation on housing
available within the community is made public by the municipality or agency
and is included in its recommendations for a housing project. Recommenda-
tions must receive majority approval from the local governing body before
proceeding on the housing project."; and
WHEREAS, Section 213(cl of the Housing and Community Development Act of 1974 states,
in part, that the City Council must determine whether there is a need for such housing
assistance, taking into consideration any applicable State or area-wide housing assistance plan
as well as generally available data with respect to population, poverty, housing overcrowding,
housing vacancies and substandard housing. An application may be approved only if the City
Council's determination is affirmative; and
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WHEREAS, the application is consistent with the previously approved CHAS.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF IOWA CITY, IOWA
determines there is a need for such additional assistance; is aware of the project and the
study or report on available housing that is required by said statute; majority approval of the
proposed project within its jurisdiction is hereby granted.
This resolution shall serve as the City of Iowa City's final notice to the Department of Housing
& Urban Development of such approval. No additional comment shall be provided by the City
of Iowa City.
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Passed and approved this
2nd
day of
August
,1994.
fL~ A~tJ
MAYOR ~
Approv d by
ATTEST: 7J1~1! ~
CIT~LERK
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Resolution No. Q/,_?~n
Page 2
It was moved by Novick and seconded by T.f'hmRn
adopted, and upon rolf call there were:
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NAYS:
ABSENT:
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RESOLUTION NO.
94-261
RESOLUTION APPROVING AND AUTHORIZING EXECUTION AND RECORDA-
TION OF DECLARATION OF TRUST FOR PROJECT NO.IA05P022006.
WHEREAS, the City of Iowa City, Iowa (herein called the "Local Authority"), proposes to
execute a Declaration of Trust (herein called the "Declaration") with the United States of
America (herein called the "Government").
BE IT RESOLVED BY THE LOCAL AUTHORITY AS FOLLOWS:
Section 1. The Declaration, as prepared by the Government, in substantially the form hereto
attached and marked "Exhibit A" is hereby approved and accepted both as to form and
substance and the Mayor or Mayor Pro tem is hereby authorized and directed to execute said
Declaration in two copies on behalf of the Local Authority, and the City Clerk is hereby
authorized and directed to impress and attest the official seal of the Local Authority on each
such counterpart and to forward said executed counterparts, or any of them, to the
Government, together with such other documents evidencing the approval and authorizing the
execution thereof as may be required by the Government.
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Section 2. Whenever the following terms, or any of them, are used in this Resolution, the
same, unless the context shall indicate another or different meaning or intent, shall be
construed, and are intended to have meanings as follows:
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(1) The term "Resolution" shall mean this Resolution.
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(2) All other terms used in this Resolution and which are defined in the Declaration shall
have the respective meanings ascribed thereto in the Declaration.
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Section 3. This Resolution shall take effect immediately.
Passed and approved this 2nd
day of August
't
, 1991-
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ATTEST: ~~..{! ~
CIT CLERK
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RESOLUTION NO.
94-262
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RESOLUTION AUTHORIZING EXECUTION OF CONSOLIDATED ANNUAL CONTRI-
BUTIONS CONTRACT KC-9033E. PROJECT NO.IA05-E022-021.
WHEREAS, the City of Iowa City (the "Local Authority") proposes to enter into a revised contract
(the "Annual Contributions Contract") with the United States of America (the "Government") with
respect to any "Project" as defined in the Annual Contributions Contract and which at any time
now or hereafter is incorporated under the terms of such Contract.
BE IT RESOLVED BY THE LOCAL AUTHORITY as follows:
Section 1. The Annual Contributions Contract KC-9033E in substantially the form hereto attached
and marked "Exhibit A" is hereby approved and accepted both as to form and substance and the
Mayor or Mayor Pro tem is hereby authorized and directed to execute said Contract in five copies
on behalf of the Local Authority, and the City Clerk is authorized and directed to impress and
attest the official seal of the Local Authority on each such counterpart and to forward said
executed counterparts, or any of them, to the Government, together with such other documents
evidencing the approval and authorizing the execution thereof as may be required by the
Government.
Section 2, Whenever the following terms are used in this Resolution, the same, unless the context
shall indicate another or different meaning or intent, shall be construed, and are intended to have
meanings as follows:
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"Resolution" shall mean this Resolution.
(2) All othei terms used in this Resolution and which are defined in the revised Annual
Contributions Contract shall have the respective meanings ascribed thereto in the revised
Annual Contributions Contract.
Section 3. This Resolution shall take effect immediately.
Passed and approved this 2nd
day of August
,1994.
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A TTEST:~,,0 ,f eJdv..J
CI CLERK
It was moved by Nnvi ~k and seconded by bshmaa
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
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RECEIVED AUG 2 If 199/1
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U.S. Dcparlmcnt of Housing and Urban Dcvclopmcnt
Federal Building
210 Walnut Street, Room 239
Des Moines, Iowa 50309-2 I 55
August 22, 1994
Mr. Ronald L. Henderson
Housing Administrator
Iowa City Housing Authority
Civic Center
410 E. Washington St.
Iowa City, IA 52240
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Dear Mr. Henderson:
"
SUBJECT: Section 8 Existing Consolidated Annual Contributions
Contract No. KC-9033, Replacement Funding Increment,
Project No. IA05-E022-021
project program. This replaces project No. IA05-E022-007, with
CD
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Enclosed is your copy of the fully executed Section 8
Existing Annual Contributions Contract for the above referenced
an effective date commencing July 1, 1994, and ending June 30,
1998.
Sincerely,
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'Barbara E. Kirschten,
Chief Attorney
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IA05-E022-021
ACC Part I Number: KC-9033E
U,S, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
SECTION 8 EXISTING
CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT
PART I
for
HOUSING CERTIFICATE PROGRAM
1,1 DEFINITIONS
A, ACC
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As u!'led il:1 Part I of this CACC, "ACC" means the Annual
Contributions Contract for each project,
As usea in Part- II of this CACC, "ACC" means the CACC,
B, Budqet Authority r The maximum aggregate amount which may be paid
by HUD for each project in the Program over the duration of the
CACC, Budget Authority is reserved by HUrr from amount authorized
and appropriated by the Congress, (Exhibit II lists budget
authority for projects funded with amounts appropriated in
Federal Fiscal Year 1988 and lat~r years,)
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C, CACC - Consolidated Annual Contributions Contract,
D, Contract Authoritv - T~e amount of contract authority for each
project is listed in Exhibit I or Exhibit II of this CACC Part I
(subject to reduction in accordance with Section l,4,D and
section 2,3 of this CACC) ,
E, Cost Amendment - An amendment to the CAGC which provides
additional contract or budget authority to cover increased
Program Expenditures to maintain the Program at the number of
units originally approved by HUD,
F, Fiscal Year - The PHA Fiscal Year,
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G, HUD - U,S, Department of Housing and Urban Development,
H, Maximum Annual contribution Commitment - See section 1,4,c,1,b of
this CACC,
I, PHA - Public Housing Agency,
J, Proqram - The PHA's Housing certificate Program under the CACC,
K, Proqram Receipts - Amounts paid by HUD to the PHA for the Housing
Certificate Program, and any other amounts received by the PHA in
connection with the Program,
L, Proqram Expenditures - Amounts which may be charged against
Program Receipts in accordance with the CACC and HUD
requirements,
M, Pro;ect - A funding increment for the Program, (The project may
be for additional units or for a cost amendment,)
1,2 HOUSING CERTIFICATE PROGRAM
A, Pro;ects in Proqram
1, List of Pro;ects - The Projects in the Program are listed in
Exhibit I and Exhibit II of this CACC Part I.
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2, Exhibit I - Exhibit I lists projects funded with amounts
appropriated before Federal Fiscal Year 1988,
3, Exhibit II - Exhibit II lists projects funded with amounts
appropriated in Federal Fiscal' Year 1988 and later years,
B, Number of units {by number of bedroomsl - To the maximum extent
feasible, the PHA shall enter into contracts for housing
assistance payments for units under the Program in accordance
.with the unit distribution stated in this section, No
substantial deviation, as determined by HUD, from this unit
distribution is allowed without prior HUD approval,
~
Number of Bedrooms
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2
3
4
Number of units
10
223
242
45
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"",!"",r'\'}, ,', '\?'I""""'".''''''' '. ,to "....c..' ,,,' ')1
,,' ",,',' ',~'" If:. ~i:":;.-:..'.:.'"ll,':.':r~",:.: .:; ','-,,",' ", ':::'-: '." ,:"", ,: ::'(",;,;.,).,~,,: ..:':t.
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C, PHA Fiscal Year
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1, The first fiscal year for the Program shall begin on JULY 1,
(Enter the effec~ive date for the first project listed in
Exhibit I of the Part I of the CACC, If this date is not
entered before the CACC is signed by the PHA,) The first
fiscal year for the Program shall end on the last day of the
PHA Fiscal Year which ends not less than 12 months, or more
than 23 months, after this date,
, 2, Thereafter, the fiscal year for the Program shall be the 12
month, period ending JUNE 30 of each calendar year, (Enter
the day and month used as the fiscal year ending date for
other section 8 assistance administered by the PHA under an
Annual Contributions Contract with HUD,)
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1. 3 TERM
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A, Exhibit I Pro;ects - For all Projects listed in Exhibit I, the
term of the CACC shall end on JUNE 25, 1996, (Insert last date
of CACC term for all Exhibit I projects, If this date is not
entered before the CACC is signed by the PHA, the date may be
entered subsequently by HUD, upon written notice by HUD to the
PHA,)
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B, Exhibit II Pro;ects - For each project listed in Exhibit II,
1, Exhibit II states the first date and last date of the ACC
term for the project,
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2, The first date of the ACC term for the project shall be the
first day of the month when HUD signs the CACC which adds
the project to the Program, or another date as determined by
HUD,
3, If the first or last date of the ACC term for the project is
not entered before the CACC is signed by the PHA, the date
may be entered subsequently by HUD, upon written notice by
HUD to the PHA,
4, 'HUD may revise Exhibit II at any time, upon written notice
by HUD to the PHA (a) to add a cost amendment project, or
(b) to remove a project for which the ACC term has expired,
ACC Part I: Page 3 of 6 pages
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1,4 ANNUAL CONTRIBUTION
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PaYment - HUD shall pay the PHA annual contributions for the
Program in accordance with HUD regulations and requirements,
B,
Amount and Purpose of HUD PaYments
1, The annual contribution for the Program shall be the amount
approved by HUD for each fiscal year to cover:
a, The amount of housing assistance payments by the PHA,
b, The amount of PHA fees for Program administration,
2, The amount of the HUD annual contribution may be reduced, as
determined by HUD, by the amount of Program Receipts (such
as interest income) ~ther than the HUD annual contribution,
C, Maximum Pavments for Proqram
'.'
1, Annual Limit on PaYments for Proqram
.
a, Except for payments from the CACC reserve account as
provided in section l,4,E of this CACC, the HUD annual
contribution for the program under section l,4,B during
the fiscal year shall not be more than the Maximum
Annual Contribution Commitment for the Program,
b, The Maximum Annual contribution Commitment for the
Program for each PHA fiscal year shall be equal to the
sum of the contract authority amounts reserved by HUD
for the projects in the Program, The amount of
contract authority reserved for each project in the
Program is stated in Exhibit I and II of this CACC Part
I (subject to reduction in accordance with section
l,4,D and section 2,3 of this CACC) , If the first
fiscal year for the program is more than 12 months, the
Maximum Annual Contribution COmmitment for the Program
for the first fiscal year may be adjusted'in an amount
as determined by HUD the addition of the pro rata
amount applicable to the period in excess of 12 months,
ACC Part I: Page 4 of 6 pages
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2, Limit on Total Payments for Program - The sum of HUD
payments under section l,4,B for the Program over the
duration of the CACC (including any payments from the CACC
reserve account as provided in section l,4,E) shall not be
more than the sum of the budget authority amourits reserved
by HUD the projects in the Program from amounts authorized
and appropriated by Congress,
D, Reduction of Amount pavable - HUD may reduce the amount payable
by HUD for any project or for the Program, and may reduce the
amount of, the contract authority or budget authority for any
project, ,by giving the PHA written notice of reduction in
accordance with section 2,3 of this CACC, The notice by HUD may
include a revision of Exhibit I or II or state the reduction in
the amount of contract authority or budget authority for a
project,
, '
1. 5 CACC'
A, The CACC consists of this CACC Part I (including Exhibits I and
II) and the form ACC Part II prescribed by HUD for the Housing
Certificate Program and Housing Voucher Program, designated as
form HUD 52520E, and dated June 1985, These documents constitute
the whole CACC for the Program,
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B, This CACC supersedes any previous Annual Contributions Contract for
the projects or Program, Matters relating to operation of the
projects or Program under a previous Annual contributions Contract
shall be governed by this CACC,
Signatures:
PUBLIC HOUSING AGENCY
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Iowa Citv Housinq Authoritv
Name of PHA
By ~/M'~
(Signature U
r/a/91
Date Signed
SUSAN M. HOROWITZ, MAYOR
Print or Type Name and Official Title of Signatory
UNITED STATES OF AMERICA
SECRETARY 0 HOUSING AND URBAN DEVELOPMENT
By
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Harl M, Hamblin, Director, Public Housinq, Des Moines Office
Print or Type Name and Official Title of Signatory
ACC Part I: Page 6 of 6 pages
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IA05-E022-021
ACC Part I Number: KC-9033E
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EXHIBIT I
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Pro;ects Appropriated Before Federal Fiscal Year 1988
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I IA05-E022-009
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, IA05-E022-010
'.!; IA05-E022-011
KC-81-213
KC~83-207
KC-84-166
KC-86-076
Contract
Authority
$ 92,700
$ 87,300
$ 58,464
$129,600
Project ACC
Effective Date
Project
Number
ACC List
Number
'.I
06/26/1981
10/18/1983
01/31/1985
02/01/1987
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IA05-E022-021
ACC Part I Number: KC-9033E
EXHIBIT II
CA
BA
Proiects Appropriated In Federal Fiscal Year 1988 and Later Years
Abbreviation: CA = Contract Authority BA = Budget Authority
PROJECT
NUMBER
FIRST DATE
OF TERM
LAST DATE
OF TERM
UNIT
DISTRI-
BUTION
" IA05-E022-001
IA05-E022-002
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IA05-E022-004
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IA05-E022-016
IA05-E022-006
IA05-E022-007
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$193,968 $2,909,520
$ 89,244 $1,338,660
$169,524 $2,542,860
$168,552 $2,528,280
$ 51,866 $ 259,330
$121,968 $ 609,840
$ 84,180 $1,262,700
$132,300
$1,984,500
$127,390
$ 636,950
Exhibit II: Page 1 of 3 pages
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01/01/1976 12/31/1990
1BR - 46
2BR - 40
3BR - 10
4BR - 4
07/01/1976 06/30/1991
OBR - 5
1BR - 31
2BR - 11
3BR - 2
07/01/1976 06/30/1991
OBR - 9
1BR - 56
2BR - 23
IBR - 28
2BR - 44
1BR - 6
3BR - 2
4BR - 1
IBR - 7
3BR - 11
4BR - 2
2BR - 20
3BR - 5
IBR - 10
2BR - 35
3BR - 5
IBR - 20
2BR - 5
07/01/1977 06/30/1992
01/01/1991
12/31/1995
11/01/1991
10/31/1996
07/01/1978
06/30/1993
07/01/1979 06/30/1994
12/01/1993 11/30/1998
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IA05-E022-021
ACC Part I Number: KC-9033E
EXHIBIT II
'; proiects Appropriated In Federal Fiscal Year 1988 and Later Years
!
,i Abbreviation: ,CA = Contract Authority BA = Budget Authority
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..f PROJECT FIRST DATE LAST DATE DISTRI-
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;~.' IA05-E022-901 $429,143 $ 858,286 08/23/1988 06/30/1990
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!~; IA05-E022-902 $128,000 $ 128,000 07/01/1990 06/30/1991
" IA05-E022-903 $300,000 $ 600,000 02/01/1993 01/31/1995
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''-' IA05-E022-904 $170,000 $ 340,000 02/01/1993 01/31/1995
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" IA05-E022-003 ($169,524) 07/01/1991 ( 88)
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" IA05-E022-004 ($168,552) 07/01/1992 ( 72)
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, IA05-E022-007 ($132,300) 07/01/1994 ( 50)
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IA05-E022-901 ($429,143) 07/01/1990 I
i IA05-E022-902 ($128,000) 07/01/1991
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[j-: RENEWAL 86 X ,0194:
rYi IA05-E022-014 $355,673 $1,778,365 01/01/1991 12/31/1995 1BR - 46
~, Replacing IA05-E022-001 2BR - 40 "
3BR - 10
," I 4BR - 4
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IA05-E022-015 $584,624 $2,923,120 07/01/1991 06/30/1996 OBR - 10
fl Replacing IA05-E022-002 and IA05-E022-003 1BR - 91
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Exhibit II: Page 2 of 3 pages
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IA05-E022-021
Ace Part I Number: KC-9033E
EXHIBIT II
Pro;ects Appropriated In Federal Fiscal Year 1988 and Later Years
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Abbreviation: CA = Contract Authority BA = Budget Authority <;:','
UNIT
PROJECT FIRST DATE LAST DATE DISTRI-
NUMBER CA BA OF TERM OF TERM BUTION
IA05-E022-017 $385,735 $1,928,675 07/01/1992 06/30/1997 1BR - 28
Replacing IA05-E022-004 2BR - 44
!
IA05-E022-020 $147,752 $ 738,760 07/01/1993 06/30/1998 2BR - 20
Replacing IA05-E022-006 3BR - 5
" IA05-E022-021 $288,430 $1,153,720 07/01/1994 06/30/1998 1BR - 10
1 Replacing IA05-E022-007 2BR - 35
3BR - 5
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RESOLUTION NO. 94-263
RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM
SEWER, WATER MAIN AND PAVING PUBLIC IMPROVEMENTS FOR HUNTERS
RUN, PART 9, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC
ACCESS AND USE.
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City,
Sanitary sewer, storm sewer, and water main improvements for Hunters Run, Part 9,
as constructed by Maxwell Construction Inc. of Iowa City, Iowa.
.,
Paving improvements for Hunters Run, Part 9, as constructed by Metro Pavers, Inc.
of Iowa City, Iowa.
WHEREAS, maintenance bonds have been filed in the City Clerk's office; and
WHEREAS, traffic control signs have been installed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
,,-.
;:':,\
Said pU,blic improvements are hereby accepted by the City of Iowa City, Iowa, and that all
dedications and public improvements previously set aside as not being open for public access
are hereby formally accepted and declared open for public access and use.
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Passed and approved this 2nd
day of Au!\ust
,1994.
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ATTEST:~';: ~
CIT CLERK
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It was moved by N'Q"i ck and seconded by
adopted, and upon roll call there were:
Lehman
the Resolution be
AYES:
NAYS:
ABSENT:
x
X
X
X
X
X
Baker
Horowitz
Kubby
Lehman
Novick
Pigott
X Throgmorton
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52240.1816. (lI9) 356.5000. FAX (lI9) 356.5009
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CITY OF IOWA CITY
ENGINEER'S REPORT
July 26, 1994
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Honorable Mayor and City Council
Iowa City, Iowa
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Re: Hunters Run, Part 9
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Dear Honorable Mayor and Councilpersons:
I hereby certify that the construction of the sanitary sewer, storm sewer, water main, and
paving improvements for Hunters Run, Part 9 have been completed in substantial accordance
with the plans and specifications of the Engineering Division of the City of Iowa City. The
required maintenance bonds are on file in the City Clerk's office for the sanitary sewer, storm
sewer, and water main improvements constructed by Maxwell Construction Inc. of Iowa City,
Iowa, and for the paving improvements constructed by Metro Pavers, Inc. of Iowa City, Iowa.
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I recommend that the above-referenced improvements be accepted by the City of Iowa City.
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Richard A. Fosse, P.E.
City Engineer
pwono\huntofs9,or
no EAST WASIIINOTON STREET' IOWA CITY. IoWA
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RESOLUTION NO.
94-264
RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM
SEWER, WATER MAIN AND PAVING PUBLIC IMPROVEMENTS FOR WALNUT
RIDGE, PART 4, AND DECLARING PUBLIC IMPROVEMENTS OPEN FOR PUBLIC
ACCESS AND USE.
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City,
Sanitary sewer, storm sewer, and water main improvements for Walnut Ridge, Part 4,
as constructed by Maxwell Construction Inc. of Iowa City, Iowa.
.'"
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Paving improvements for Walnut Ridge, Part 4, as constructed by Metro Pavers, Inc.
of Iowa City, Iowa.
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WHEREAS, maintenance bonds have been filed in the City Clerk's office; and
,:"
WHEREAS, traffic control signs have been installed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
Said public improvements are hereby accepted by the City of Iowa City, Iowa, and that all
dedications and public improvements previously set aside as not being open for public acceSS
are hereby formally accepted and declared open for public access and use.
Passed and approved this 2nd
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ATTEST:~~, . ~
91T C~ERK .
It was moved 'by lJnvirk and seconded by Lehman
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
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X
X
X
Baker
Horowitz
Kubby
Lehman
Novick
Pigott
Throgmorton
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CITY OF IOWA CITY
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ENGINEER'S REPORT
July 26, 1994
,
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Honorable Mayor and City Council
Iowa City, Iowa
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Re: Walnut Ridge, Part Four
Dear Honorable Mayor and Council persons:
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I hereby certify that the construction of the sanitary sewer, storm sewer, water main, and
paving improvements for Walnut Ridge, Part Four have been completed in substantial
accordance with the plans and specifications of the Engineering Division of the City of Iowa
City. The required maintenance bonds are on file in the City Clerk's office for the sanitary
sewer, storm sewer, and water main improvements constructed by Maxwell Construction Inc.
of Iowa City, Iowa, and for the paving improvements constructed by Metro Pavers, Inc. of
Iowa City, Iowa.
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I recommend that the above-referenced improvements be accepted by the City of Iowa City.
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Sincerely,
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Richard A. Fosse, P.E.
City Engineer
pwcng\wDlnut4,or
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410 EAST WASIIINOTON STREET' IOWA
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CITY OF IOWA CITY
ENGINEER'S REPORT
July 26, 1994
Honorable Mayor and City Council
Iowa City, Iowa
Re: Scott Boulevard East, Part 2
Dear Honorable Mayor and Council persons:
I hereby certify that the construction of the sanitary sewer, storm sewer, water main, and
paving improvements for Scott Boulevard East, Part 2 have been completed in substantial
accordance with the plans and specifications of the Engineering Division of the City of Iowa
City. The required maintenance bonds are on file in the City Clerk's office for the sanitary
sewer, storm sewer, and water main improvements constructed by Maxwell Construction Inc.
of Iowa City, Iowa, and for the paving improvements constructed by Metro Pavers, Inc. of
Iowa City, Iowa.
I recommend that the above-referenced improvements be accepted by the City of Iowa City.
Sincerel\"
Il~~
Richard A. Fosse, P.E.
City Engineer
pwono\scottblv.or
no EAST WASIIINOTON STREET' IOWA CITY. IOWA
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RESOLUTION NO. 94-265
RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER, STORM
SEWER, WATER MAIN AND PAVING PUBLIC IMPROVEMENTS FOR SCOTT
BOULEVARD EAST SUBDIVISION, PART 2, AND DECLARING PUBLIC
IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE.
.,1', '
WHEREAS, the Engineering Division has certified that the following improvements have been
completed in accordance with the plans and specifications of the City of Iowa City,
Sanitary sewer, storm sewer, and water main improvements for Scott Boulevard East
Subdivision, Part 2, as constructed by Maxwell Construction Inc, of Iowa City, Iowa.
Paving improvements for Scott Boulevard East Subdivision, Part 2, as constructed by
Metro Pavers, Inc. of Iowa City, Iowa.
WHEREAS, maintenance bonds have been filed in the City Clerk's office; and
WHEREAS, traffic control signs have been installed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT:
.'\
Said public improvements are hereby accepted by the City of Iowa City, Iowa, and that all
dedications and public improvements previously set aside as not being open for public accesS
are hereby formally accepted and declared open for public access and use.
no.
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Passed and approved this 2nd
day ot August , 1994.
iL4nM )" #<=~
MAYOR ~
App ved ~
City Attom,y', Office ~
'J',!
A TTEST: 7tc..;~",.) ~ c/!a..vJ
CIT 'LERK
It was moved by Novick and seconded by
adopted, and upon roll call there Were:
the Resolution be
Lehm;m
AYES:
NAYS:
ABSENT:
x
X
X
X
X
X
Courtney
Horowitz
Kubby
McDonald
Novick
Pigott
Throgmorton
x
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RESOLUTION NO. 94-266
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST A RELEASE OF A LIEN REGARDING A PROMISSORY NOTE AND A
MORTGAGE FOR PROPERTY LOCATED AT 1406 ASH STREET, IOWA CITY,
IOWA.
WHEREAS, on August 14, 1989, the property owner of 1406 Ash Street executed a
Promissory Note and Mortgage in the amount of $6,300 for a low interest rehabilitation loan
through the Housing Rehabilitation Program, which mortgage was amended in the principal
amount of $6,007.36 and recorded October 31, 1990; and
WHEREAS, these documents created a lien against the property; and
WHEREAS, the balance due was paid in full on December 7, 1992.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that the Mayor is authorized to sign and the City Clerk to attest the attached Release
for recordation, whereby the City does release the property located at 1406 Ash Street, Iowa
City, Iowa, from an obligation of the property owner to pay to the City the principal amount
of $6,300, later amended to $6,007.36, which obligation was recorded in Book 1079, Pages
442-444; and Book 1180, Pages 138-139, respectively, ofthe Johnson County Recorder's
Office.
Passed and approved this 2nd day of Al1g,'ot
,1994.
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ATTEST: JJ~~ ~
CIT, LERK
~aAc>n ,~.v~-
MAYOR
oved by
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City Attorney's 0 ice r~ I
It was moVed by , NO"; ck and seconded by T,phm~n
adopted, and upon roll call there were:
the Resolution be
AYES:
NAYS:
ABSENT:
11'
Baker
Horowitz
Kubby
Lehman
Novick
Pigott
Throgmorton
x
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X
X
X
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RELEASE OF A LIEN
The City of Iowa City does hereby release the property located at 1406 Ash Street, Iowa City,
Iowa, legally described as follows:
Lot thirty-nine (39), Block three (3) Highland Development Addition to Iowa
City, Iowa, and the South 11 feet of Lot 40, Block 3, in said addition, subject
to easements and restrictive covenants of record.
from the following obligation:
1. An obligation of the property owner to the City of Iowa City, Iowa, in the principal
amount of $6,300 represented by a Promissory Note and a Mortgage recorded
August 30, 1989, in Book 1079, Pages 442-444 of the Johnson County Recorder's
Office, which mortgage was amended in the principal amount of $6,007.36 and
recorded October 31, 1990, in Book 1180, Pages 138-139 of the Johnson County
Recorder's Office.
This obligation has been satisfied and the property is hereby released, in full, from any liens
or clouds upon the title to the property described above by reason of said prior recorded
documents.
THE CITY OF IOWA CITY
By:
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Susan M. Horowitz, Mayor
Approved by
Attest:
arian 1<. Karr, City Clerk
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STATE OF IOWA )
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JOHNSON COUNTY)
On this z..,J. day of b".""....I , 19 W ,before me, ~,.e...L-
Fb+- );Notary Public in and for the State of Iowa, personally
appeared Susan M. Horowitz and Marian K. Karr, to me personally known, and, who, being
by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City
of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of
the corporation, and that the instrument was signed and sealed on behalf of the corporation,
by authority of its City Council, as contained in Resolution No. ?1~ Z"'''' passed by the
City Council on the z.t}.. day of A"'''I1...-I- , 19.!Ji-, and that Susan M.
Horowitz and Marian K. Karr acknow~~ of the instrument to be their
voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily
executed.
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RESOLUTION NO. 94-267
RESOLUTION APPROVING THE VOLUNTARY ANNEXATION OF AN
APPROXIMATE 8.1 ACRE TRACT OF LAND IN THE VICINITY OF THE
INTERSECTION OF MORMON TREK BOULEVARD AND HIGHWAY 1 AND
APPROVING THE VOLUNTARY ANNEXATION OF AN APPROXIMATE 3.07
ACRE TRACT OF LAND NORTH WEST OF THE INTERSECTION.
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WHEREAS, The Iowa Department of Transportation owns approximately 8.1 acres of right-of-
way at the intersection of Mormon Trek Boulevard and Highway 1; and
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WHEREAS, the City of Iowa City owns approximately 3,07 acres of land northwest of the
Intersection of Mormon Trek Boulevard and Highway 1; and
WHEREAS, the City of Iowa City has requested annexation of said tracts into the City of Iowa
City, Iowa; and
,
WHEREAS, these tracts are contiguous to the corporate limits of the City; and
WHEREAS, pursuant to Iowa Code ~368.7, notice for annexation was sent by certified mail to
the Iowa State Attorney General, Johnson County Board of Supervisors, the City Of Hills, The
City of University Heights and the East Central Iowa Council of Governments; and
WHEREAS, non of these entities have made comment on the proposed annexation,
D
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The land described in Exhibit A and Exhibit B shall be voluntarily annexed to the City
of Iowa City, Iowa.
2. As required by Iowa Code ~ 368.7 (1993), the City Clerk is hereby directed to certify a
copy of the Resolution and to file the Resolution, map and legal description of the
above-described property with the Secretary of State, Johnson County Board of
Supervisors, each affected public utility, and the State Department of Transportation.
The City Clerk is further directed to record the Resolution, legal description and map
with the Johnson County Recorder.
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Passed and approved this 2nd
day of August
, 1994.
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~CLERK' ,:
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Resolution No. 94-267
Page 2-
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It was moved by Nnvirk and seconded by PignH
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the Resolution be
, AYES: NAYS:
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ABSENT:
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Kubby
Lehman
Novick
Pigott
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EXHIBIT A
A parcel of land located in the E 1/2 of Section 20, T79N, R6W of the 5th P.M., Johnson County,
Iowa.
Said parcel is described as follows:
Commencing at the Center of said Section 20;
Thence N89047'41"E, 1135.60 feet to a point on the southeasterly Right-aI-Way line of State
Highway No.1 and the point of beginning;
thence along said southeasterly right-of-way S34049'11"W, 244.80 feet;
thence N40044'41''W, 414.92 feet to a point on the northwesterly Right-of-Way line of State
Highway No.1;
thence the following courses and distances along said northwesterly right-of-way:
N76014'11"E, 198.37 feet;
N40017'45''E, 624.68 feet;
NW03'52"E, 272.40 feet;
N42016'52"E, 88.60 feet;
N45040'22"E, 83.50 leet;
thence S39009'33"E, 287.13 feet to a point on the southeasterly Right-of-Way line of State
Highway No.1;
thence the following courses and distances along said southeasterly right-of-way:
SW02'41"W, 389.10 feet;
S47055'56"W, 292.00 feet;
S31004'41"W, 140.40 feet;
S40003'41''W, 180.90 feet to the point of beginning.
Said parcel contains 8.1 acres more or less.
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Commencing at the center of Section 20, Township 79, Range 6 West of the 5th P.M., thence N
0025' E 524.1 feet to the Point of Beginning, thence N 41007'30" W 282.4 feet, thence N 35057'
W 726.8 feet, thence S 89050'30" E 212.9 feet, thence S 26033'30" E 277.0 feet, thence S 41039'
E 177.0 feet, thence S 55052'30" E 193.6 feet, thence S 0025' W 311.8 feet to the Point of
Beginning. Said tract containing 3.07 acres.
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RESOLUTION NO. 94-268
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORMS OF
CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
HIGHWAY 1/MORMON TREK INTERSECTION IMPROVEMENTS PROJECT,
ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID,
DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND
FIXING TIME AND PLACE FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate
of cost for the above-named project was published as required by law, and the hearing thereon
held,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1,
The plans, specifications, form of contract, and estimate of cost for the above-named
project are hereby approved,
2.
The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% of bid payable to Treasurer, City of Iowa
City, Iowa.
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3, The City Clerk is hereby authorized and directed to publish notice for the receipt of bids
for the construction of the above-named project in a newspaper published at least once
weekly and having a general circulation in the city.
4,
Bids for the above-named project are to be received by the City of Iowa City, Iowa, at
the Office of the City Clerk, at the Civic Center, until 10:30 a,m. on the 23rd day of
August; 1994. Thereafter the bids will be opened by the City Engineer or his designee,
and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said
bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City,
Iowa, at 7:30 p,m, on the 30th day of August, 1994, or at such later time and place as
may then be fixed. .
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Passed and approved this 2nd
day of AII\tIlRt
, 1994.
~u 'AJI.YHA!~
M"A YOR -
Appr ved byy -
ATTEST: 7?,~i!~ . ~
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It was moved by Lehman and seconded by
adopted, and upon rol~ call there were:
Novick
the Resolution be
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, AYES:
NAYS:
ABSENT:
x
X
X
X
X
X
Baker
Horowitz
Kubby
Lehman
Novick
Pigott
Throgmorton
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RESOLUTION NO. 94-269
RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON-
TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE
NORTHWEST SANITARY SEWER PROJECT, PHASE II, ESTABLISHING
AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY
CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND
PLACE FOR RECEIPT OF BIDS.
WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate
of cost for the above-named project was published as required by law, and the hearing thereon
held.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The plans, specifications, form of contract, and estimate of cost for the above-named
project are hereby approved.
2. The amount of bid security to accompany each bid for the construction of the above-
named project shall be in the amount of 10% of bid payable to Treasurer, City of Iowa
City, Iowa.
3, The City Clerk is hereby authorized and directed to publish notice for the receipt of bids
for the construction of the above-named project in a newspaper published at least once
weekly and having a general circulation in the city.
4. Bids for the above-named project are to be received by the City of Iowa City, Iowa, at
the Office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 23rd day of
August; 1994, Thereafter the bids will be opened by the City Engineer or his designee,
and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said
bids at its next meeting to be held at the Council Chambers, Civic Center, Iowa City,
Iowa, at 7:30 p.m, on the 30th day of August, 1994, or at such later time and place as
may then be fixed,
Passed and approved this 2nrl
day of Aup,us t
, 1994.
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MAYOR
App ved ~
ATTEST: ~'R" ~~
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Resolution No. q4-?liq
Page ..2.-
It was moved by Novick and seconded by
adopted, and upon rolf call there were:
, AYES:
NAYS:
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the Resolution be
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Kubby
Lehman
Novick
Pigott
x Throgmorton
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The Council considered the bids received and publicly opened
pursuant to resolution of the Council and notice duly published
for construction of the Maiden Lane Paving and Sanitary Sewer
Assessment Project, in accordance with the plans and
specifications therefor.
Council Member
Member Baker
Pigott moved and Council
seconded the motion as follows:
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To adopt the following resolution
Making Award of Contract(s)
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To defer bids for later consideration and
action to a meeting to be held on the
day of , 1994, next
day of , 1994,
at o'clock .M., at this meeting
place, with jurisdiction retained over
all bids received.
The roll was called and the vote was,
AYES: Kubby. L~bmRn r Nnvi ~k I 1'i ~ntt I R~kp"l
Horowitz
ABSENT: Throgmorton
NAYS: None
the Mayor declared the following Resolution duly
Res. No; 94-270
RESOLUTION MAKING AWARD OF CONTRACT
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA:
Whereupon,
adopted:
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That the bid of
All American Concrete. Inc. of North Liberty, Towa
in the amount of $249,777,10 , for the construction of the Maiden
Lane Paving and Sanitary Sewer Assessment project, described in
the plans and specifications heretofore adopted by this Council
for said project, after public hearing on published notice
required by law, be and is hereby accepted, the same being the
lowest bid received for said work.
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AHLEI15, COONEY. DORWEILER, HAYNIE, SMITH & AIl.BEE, Pi:.
AnOIlNEVI AT LAW DEI NOINEI,IOWA
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The Mayor and Clerk are hereby directed to execute each
contract awarded above for the construction of said improvements,
said contract not to be binding on the City until approved by this
Council.
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PASSED AND APPROVED, this
1994.
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"nOIlNIYI AT LAW 011 WOINII.IOWA
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City of Iowa City
M E M 0 RAN 0 U M
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City Manager and City Council
Maiden Lane Paving and Sanitary Sewer Assessment Project
Bid Res ults
Rick Fosse, City Engineer
July 26, 1994
This project was bid with an alternate which would allow for construction in two
phases; the south portion to be constructed this season and the north portion to
be constructed next summer. The following is a breakdown of the bids received:
Bidder
Base Bid
Alternate Bid
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All American Concrete, Inc.
North Liberty, Iowa
$249,477.10
$300.00
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Streb Construction Co., Inc.
Iowa City, Iowa $251,439.50
$3,000.00
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Tschiggfrie Excavating Co.
Dubuque, Iowa $317,296.05
$5,000.00
Engineer's Estimate
$235,825.00
Public Works and Engineering recommends awarding contract to All American
Concrete, Inc. of North Liberty, Iowa, at the alternate bid of $249,777.10. Funding
will be provided by special assessment, Road Use Taxes and parking revenues.
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Contract documents will be provided by All American Concrete, Inc.
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ADVERTISEMENT FOR BIDS
MAIDEN LANE PAVING & SANITARY SEWER
ASSESSMENT PROJECT
Sealed proposals will be received by the City Clerk of the City
of Iowa City, Iowa, until 10:30 A,M, on the 26th day of July,
1994, and opened immediately thereaher by the City Engineer.
Proposals will be acted upon by the City Council at a meeting
to be held in the Council Chambers at 7:30 P.M. on August 2,
1994, or at such later time and place as may then be fixed.
The work will involve the following:
590 cubic yards of excavation, removal of paving, sidewalk and
storm sewers, installation of 826 lineal feet of storm sewer, 370
lineal feet of sanitary sewer 6550 square yards of P,C.C,
sidewalk and 2907 square yards of P.C.C, pavement, installa-
tion of street lights and construction of a retaining wall,
Ail work is to be done in strict compliance with the plans and
specifications prepared by MMS CONSULTANTS, INC., of Iowa
City, Iowa, which have heretofore been approved by the City
Council, and are on file for public examination in the Office of
the City Clerk.
Whenever reference is made to the "Standard Specffications,'
it shall be the "Standard Specifications for Highway and Bridge
Construction," Series of 1992, Iowa Department of Transporta-
tion, Ames, Iowa, plus current special provisions and supple-
mental specifications.
Each proposal shall be completed on a form furnished by the
City and must be accompanied in a sealed envelope separate
from the one containing the proposal, by a bid bond executed
by a corporation authorized to contract as a surety in the State
of Iowa, in a penal sum of 10% of the bid, The bid security
shall be made payable to the TREASURER OF THE CITY OF
IOWA CITY, IOWA, and shall be forfeiled to the Cily of Iowa
City as liquidated damages in the event the successful bidder
fails to enter into a contract wilhin ten (10) calendar days and
post bond satisfactory to the City insuring the faithful perfor-
mance of the contract and maintenance of said project, if re-
quired, pursuant to the provisions of this notice and the other
contract documents, Bid bonds of the lowest two or more
bidders may be retained for a period of not to exceed fifteen
(15) days until a contract is awarded or rejection is made,
Other bid bonds will be returned aher the canvass and tabula-
tion of bids is completed and reported to the City Council,
The successful bidder will be required to furnish a bond in an
amount equal to one hundred percent (100%) of the contract
price, said bond to be issued by a responsible surety approved
by the Cily Council and shall guarantee the prompt payment of
all materials and labor and protect and save harmless the City
from claims and damages of any kind caused directly or
indirectly by the operation of the contract, and shall also
guarantee the maintenance of the improvement for a period of
two (2) year(s) from and aher its completion and acceptance by
the City,
The following limitations shall apply to this project:
Regular Schedule: (Total Project)
Late Start Datel August 15, 1994
Working Days: 60
Liquidated Damages: $150,00 per day
Alternate Schedule: (Phased Project)
South of Ralston Creek
Late Start Date: August 15, 1994
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Working Days: 45
Liquidated Damages: $150,00 per day
North of Ralston Creek
Early Start Date: May 15, 1995
Late Start Date: May 30, 1995
Working Days: 35
Liquidated Damages: $150.00 per day
. The plans, specffications and proposed contract documents
may be examined at the oHice of the Cffy Clerk. Copies of said
plans and specffications and form of proposal blanks may be
secured at the Office of Richard A. Fosse, P,E" Cffy Engineer
of Iowa C~y, Iowa, by bona fide bidders,
A $15 non-refundable fee is required for each set of plans
and specffications. The fee shall be in the form of a check
made payable to the Cily of Iowa City, Iowa.
Prospective bidders are advised that the Cffy of Iowa City
desires to employ minority contractors and subcontractors on
City projects,
Bidders shall list on the Form of Proposal the names of
persons, firms, companies, or other parties to whom ff is
intended to enter into a subcontract. The list shall include the
type of work and approximate subcontract amount.
The Contractor awarded the contract shall subm~ a list on the
Form of Contract of the proposed subcontractors along wffh
quant~ies, unff prices and extended dollar amounts, If no
minor~y business enterprises (MBE) are ulilized, the Contractor
shall furnish documentation of all eHorts to recru~ MBE's,
A listing of minority contractors is available and can be
obtained from the Civil Rights Specialist at the Iowa City Civic
Center by calling 319/356.5022.
By virtue of statutory authorffy, preference will be given to
products and provisions grown and coal produced wffhin the
State of Iowa, and to Iowa domestic labor, to the extent lawfully
required under Iowa Statutes, The Iowa Reciprocal Preference
Act, Section 23.21, Code of Iowa (1991), applies to the contract
with respect to bidders who are not Iowa residents,
The City reserves the right to reject any or all proposals and
to waive technicalities and irregularffies,
Published upon order of the City Council of Iowa City, Iowa,
MARIAN K. KARR, CITY CLERK
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August 2
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The City Council of Iowa City, Iowa, met in reqular
session, in the Council Chambers, Civic Center, Iowa City, Iowa,
at 7: 30 0 I clock L. M., on the above date. There were present
Mayor Susan M. Horowitz , in the chair, and the following
named Council Members:
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AHlERS, OOONEY, DORWEILER, HAYNIE, SMml & AUBEE. pt
ATTORNIVI "T LAW DUNOINE., IOWA
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Council Member Kubbv introduced the following
Resolution entitled "RESOLUTION APPROVING CONTRACT AND BOND" and
moved its adoption. Council Member Lp.hmRn
seconded the motion to adopt. The roll was called and the vote
was,
AYES:
LehmAn t Nnvi,.,k f Pi ~ntt 1 R~~rtn". 1-lQrQ~1Qtz,
Kllhhy
ABSENT: Throgmorton
NAYS: Nnnp
Whereupon,
adopted:
the Mayor declared the following Resolution duly
Res. No; 94"'271
RESOLUTION APPROVING CONTRACT AND BOND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA:
That the construction contract and bond executed for the
Maiden Lane Paving and Sanitary Sewer Assessment Project, as
described'in the plans and specifications and which have been
signed by the Mayor and Clerk on behalf of the City and proof of
insurance coverage be and the same are hereby approved as follows:
Contractor: All American Concrete, Inc. of North Liberty, Iowa
Date of contract: August 3, 1994
Bond surety: United Fire & Casualty Company
Date of Bond: Auqust 3, 1994
Portion of project: 100%
PASSED AND APPROVED, this ?nn day of
1994.
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Mayor - .
ATTEST:
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ATTOIU4r:.... AT LAW DII MOINII, IOWA
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CERTIFICATE
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I, the undersigned City Clerk of Iowa City, Iowa, do hereby
certify that attached is a true and complete copy of the portion
of the corporate records of said Municipality showing proceedings
of the Council, and the same is a true and complete copy of the
action taken by said Council with respect to said matter at the
meeting held on the date indicated in the attachment, which
proceedings remain in full force and effect, and have not been
amended or rescinded in any way; that meeting and all action
thereat was duly and publicly held in accordance with a notice of
meeting and tentative agenda, a copy of which was timely served on
each member of the Council and posted on a bulletin board or other
prominent place easily accessible to the public and clearly
designated for that purpose at the principal office of the Council
(a copy of the face sheet of said agenda being attached hereto)
pursuant to the local rules of the Council and the provisions of
Chapter 21, Code of Iowa, upon reasonable advance notice to the
public and media at least twenty-four hours prior to the com-
mencement of the meeting as required by said law and with members
of the public present in attendance; I further certify that the
individuals named therein were on the date thereof duly and
lawfully possessed of their respective city pffices as indicated
therein, that no Council vacancy existed except as may be stated
in said proceedings, and that no controversy or litigation is
pending, . prayed or threatened involving. the incorporation,
organization, existence or boundaries of the City or the right of
the individuals named therein as officers to their respective
positions.
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STATE OF IOWA )
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COUNTY OF JOHNSON )
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WITNESS my hand and the seal of said Municipality hereto
affixed this 2nd day of AlIglld , 1994.
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RESOLUTION NO, q4-?7?
RESOLUTION AUTHORIZING THE ACQUISITION OF A WATER TREATMENT
FACILITY SITE, ACQUISITION OF THE IOWA RIVER POWER DAM, ACQUISI-
TION OF WELL SITES, ACQUISITION OF WELL PROTECTION EASEMENTS
AND ACQUISITION OF WATER MAIN, SANITARY SEWER AND OTHER
NECESSARY EASEMENTS, ALL IN CONJUNCTION WITH THE PROPOSED
IMPROVEMENTS TO THE CITY'S WATER TREATMENT FACILITIES PROJECT.
WHEREAS, the City of Iowa City has undertaken a project to improve its water treatment and
water collection facilities, hereafter collectively referred to as the "Water Treatment Facilities"
or the "Water Treatment Facility;" and
WHEREAS, the City Council has determined that construction of the Water Treatment Facility
is a valid public purpose under state and federal law, and has further determined that
acquisition of certain property rights is necessary to construct, operate, and maintain the
proposed Water Treatment Facility in order to protect the City's various raw water sources;
and
WHEREAS, the City's consultant, Howard R, Green Company, has determined the location of
the proposed Water Treatment Facilities, including multiple and compatible shared uses of
lands acquired for the primary functions of protecting the City's water treatment and water
sources; and
WHEREAS, City staff have also recommended that multiple shared uses of lands acquired for
the Water Treatment Facilities should be permitted, where those uses are compatible with the
primary function of water treatment and protection, e,g" recreational trails; and
WHEREAS, City staff should be authorized to acquire necessary property rights at the best
overall price to the City,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1, The City Council finds it is in the public interest to acquire property rights by warranty
deed, quit claim deed and/or easement for the construction of the Water Treatment
Facility, which Facility constitutes a public improvement under Iowa law, The City
Council further finds that acquisition of said property rights is necessary to carry out
the functions of the Water Treatment Facility, and that such Water Treatment Facility
constitutes a valid public purpose under state and federal law ,
2, The City Council further finds it is in the public interest to combine shared uses of
public property which can serve cross-functions where those shared uses are
compatible, one with another, Specifically, the City Council finds that multiple shared
uses of lands acquired for the Water Treatment Facilities should be permitted, where
those uses are compatible with the primary function of water treatment and water
protection, e.g" recreational trails, This Council further finds that multiple, shared
uses of lands herein acquired demonstrates fiscal responsibility and good stewardship
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Resolution No. 94-272
Page 2
1
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of public lands, and will promote and protect the safety, health and welfare of the
citizenry of Iowa City.
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3, The City Manager or designee is hereby authorized and directed to negotiate the
purchase of property rights by warranty deed, quit claim deed and/or easement for the
construction, operation and maintenance of the Water Treatment Facilities, including
any property rights associated with multiple shared uses where the shared uses are
compatible with the primary useas a Water Treatment Facility, e.g., recreational trails,
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4. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized
to purchase property rights by warranty deed, quit claim deed and/or easement
agreements for recordation in the Johnson County Recorder's Office at the City's
expense, The City Attorney is hereby directed to take all necessary action to complete
. said transactions, as required by law,
, ..
Passed and approved this ?nc1 . day of Augu@t
,1994.
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5, In the event the necessary property rights for the Water Treatment Facility cannot be
acquired by negotiation, the City Attorney is hereby authorized and directed to initiate
condemnation proceedings for acquisition of any and all property rights necessary to
fulfill the functions of the Water Treatment Facility, including property rights
associated with multiple shared uses which are compatible with the primary functions
of the Water Treatment Facilities, all as provided by law.
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Mf(YOR ~
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CIT' LERK.
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It was mov~d by Nn;d ok and seconded by B I
a ~t!r
adopted, and upon roll call there were:
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the Resolution be
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AYES:
NAYS:
ABSENT:
x
x
X
X
X
X
Baker
Horowitz
Kubby
Lehman
Novick
Pigott
Throgmorton
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DEFEATED
RESOLUTION NO.
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RESOLUTION CHANGING THE NAME OF ABER AVENUE LOCATED IN TY'N
CAE, PARTS 1 & 2 TO ABER AVENUE WEST
WHEREAS, on November 22,1977, the City Council approved the final plat of Ty'n Cae; and
WHEREAS, said plat was recorded on November 29, 1977 in Plat Book 17, Page 24 in the
Johnson County Recorder's Office; and
:',
WHEREAS, on February 4, 1993, the City Council for the City of Iowa City approved the final
plats for Park West Subdivision. Parts Two, Three and Four; and
.
WHEREAS, at that time the City Council decided not to connect the two sections of Aber
Avenue but instead to extend Teg Drive to connect with the easterly section of Aber Avenue
located in Bryn Mawr Heights. Part Thirteen; and
,
WHEREAS, due to the bifurcation of Aber Avenue, the Police Department, Fire Department,
and ambulance service have concerns about potential problems with response time for
emergency services,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
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1, The name of Aber Avenue located in Ty'n Cae, Parts 1 and 2 is hereby changed to
Aber Avenue West.
2, As required by Iowa Code ~354.26 (1993), the City Clerk is directed to certify a copy
of this Resolution and to file this Resolution with the Johnson County Recorder, the
Johnson County Auditor, and the City Assessor.
Passed and approved this
day of
,1994.
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Approved by
ATTEST:
CITY CLERK
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Page
It was moved by Piqott and seconded by Novick
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the Resolution be
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July 28, 1994
city council
city of Iowa City
Iowa City, Iowa 52240
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94 JUL 29 AN 9: 27
CITY CLERI\
.IOWA CITY, IOWA
R.E. Aber Ave. Name Change Deferment
Dear Council,
It has come to our attention that you might be making a
ruling on the Aber Ave. name change, based on a recent
neighborhood polling. We ask that you defer the ruling until
the neighborhood has a chance to meet and discuss this
matter. Our reasons for the deferment request are as
follows:
, .
* The neighborhood has not had a meeting yet to discuss
this issue; so far the only neighborhood contact has been
via two polls that were circulated.
* The two polls had conflicting results. The first poll
required neighbors to select a street name from a list of
several. We believe that IIAber Ave. Westll received the most
votes. Then a second poll was circulated that required
neighbors to select a street name from a list of two names
IIAber Ave. Westll and IIAbby Lane". We believe that IIAbby
Lanell won by a .slim 52% to 48% margin. Note: it appears that
at least 8 of those individuals voting for IIAbby Lanell are
renters or have moved or are in the process of moving.
* We believe that the cons far out way the pros in changing
the street name from Aber Ave., and that a neighborhood
meeting is the best way to make sure that everyone is aware
of all of the pros and the cons. For example: we believe
that a misconception exists related to emergencies. On the
surface it sounds logical that a complete name change will
reduce confusion during 911 calls; however the city's 911
system ties directly into the residents phone and provides
the 911 operator with the exact address and street. That is
why the city staff felt so comfortable in recommending Aber
Ave. West in the beginning.
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* We believe that there is no immediate need to rule on
this matter; and that waiting will allow the neighborhood
to meet and make sure of its decision.
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To: The Iowa City, City COunCI .
From: Pat Gingrich, Ty'n Cae Neighborhood Association Representativ~4 JUL 28 PH 2: 21
Re: Name change process for Aber Avenue
CITY CLEHl~
The residents on Aber Avenue were informed in a letter sent by MarciaINllitga~~~()AOWA
June 10, 1994, that the Iowa City Council would be voting on a resolution to change the
name of the west part of Aber Avenue to Aber Avenue West on August 2, 1994. After
receiving this letter, Judy PfoW, the Ty'n Cae Neighborhood Association President asked
Ms. Klingamon if it would be alright to poll the neighbors on changing the name to West
Aber Avenue. Judy felt that changing the street name to Aber Avenue West would not
clear up the ambiquity that exists (for delivery people, mends of the homeoWllers,
emergency people, etc,) with two streets named Aber Avenue, In the process of this poll,
it became evident that there was support for changing the name completely from some of
the residents on the street. Judy was encouraged by Ms. Klingaman to try to come up
with a sense of the desires of the residents concerning the future name for Aber Avenue,
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On JWle 28, a potluck was held for all members of the neighborhood association, Five
families were represented at this pot luck and a discussion was made about the name
change, Several ideas were presented and enthusiasm was developed to try to find a
suitable name with which many people would feel comfortable, Judy was planuing to be
out of toWII for several weeks, so she asked Pat Gingrich, an active member of the Ty'n
Cae Neighborhood Association, to come up with a list of Welsh names for Aber Avenue.
Two copies of a SI11Vey with a list of 41 name possibilities was given to each home on the
street (attached) on June 30th, People were asked to return the sUlVeys by July 9th,
Twentyfour of the 48 surveys passed out were returned (50%), Of those responses, the
two top names were Aber Avenue West and Abbey Lane, Another poll was taken asking
residents of Aber Avenue to vote between the two, Everyone was personally contacted
and every person voted (100%), TIle results of the voting were 26 for Abbey Lane and 22
for Aber Avenue West. TIle original copy of the signatures gathered is attached,
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Changing the name to Abbey Lane would eliminate any confhsion between the two old
Aber Avenues, TIlis becomes important when 911 calls are made, A person may not
remember to say Aber Avenue West as opposed to Aber Avenue in those frantic moments
ofreporting a fire or an emergency of some kind, Also, since the street is not a through
street, the use of the term "Avenue" is not appropriate, Abbey Lane keeps the
alphabetical nature of the names in this subdivision, Also, the name "Abbey" was found
on the Welsh map is several places,
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Since the Neighborhood Association has no directives about by what majority this
decision should be made, the use of the simple majority, as is used in Presidential
elections, seems adequate in this case, Also, although no fonnal meeting was held to
discuss these name choices, in reality, a larger number of people were involved than have
ever attended a neighborhood meeting, Every effort was made to let people add their
voice to this process, With this in mind, the City COWICi! should recommend changing the
name of the west halfof Aber Avenue to "Abbey Lane" at their August 2,1994 meeting,
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The Iowa City COWlcll has recommended that the people on Aber Avenue try to reach
a concensus on a new name for our street. Since all the street names in our neighborhood
are taken from towns in Wales, we have constructed a list of possibilities from our map of
Wales, for your contemplation, Please rank the following names by putting a #1 in front
of your favorite, #2 for the next favorite and so on, Please rank at least five, Write in
other suggestions if you wish, Obviously, the list is only a small listing of the names of
towns in Wales!
Each house has been given two "ballots", Please return them to Pat Gingrich (2035
Aber) by July 10th. We'll get back to you with the top rankers,
_ Abbey
Aberaeron
Aberarth
Abercraf
_ Aberdovey
_ Abergele
Aberhosan
Aberlan
Aber Avenue West
Aeron
Alltmawr
Ambroth
_ Bardsey
Beaumaris
_ Beaupre
Betllesda
Brecon
_ Colwyn
COlwen
_ Cribyn
Crickhowell
Dolfor
Fairbourne
_ Gladestry
_ Glamorgan
Gresford
Gwent
Hawarden
_ Kerry
Kidwell
_ LLangollen
_ Login
Merth
Overton
_ Penley
Powis
_ Sennybridge
_ Talgarth
_ Talley
_ Tywyn
West Aber Avenue
! ,I
, ,
Please make other suggestions if you wish,
Please also rank if you would like it to be called..(put # I in front of your favorite, etc,)
Lane TIle city prefers not avenue or street.
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RESOLUTION NO. 94-273
RESOLUTION CHANGING THE NAME OF ABER AVENUE LOCATED IN TY'N
CAE, PARTS 1 & 2 TO ABBEY LANE
WHEREAS, on November 22, 1977, the City Council approved the final plat of Ty'n Cae; and
WHEREAS, said plat was recorded on November 29, 1977 in Plat Book 17, Page 24 in the
Johnson County Recorder's Office; and
WHEREAS, on February 4, 1993, the City Council for the City of Iowa City approved the final
plats for Park West Subdivision - Parts Two, Three and Four; and
WHEREAS, at that time the City Council decided not to connect the two sections of Aber
Avenue but instead to extend Teg Drive to connect with the west end of the easterly section
of Aber Avenue located in Bryn Mawr Heights - Part Thirteen; and
WHEREAS, due to the bifurcation of Aber Avenue, the Police Department, Fire Department,
and ambulance service have concerns about potential problems with response time for
emergency services,
NOW, THEREFORE, BE IT RESOlVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1, The name of Aber Avenue located in Ty'n Cae, Parts 1 and 2 is hereby changed to
Abbey Lane.
2. As required by Iowa Code ~354.26 (1993), the City Clerk is directed to certify a copy
of this Resolution and to file this Resolution with the Johnson County Recorder, the
Johnson County Auditor, and the City Assessor,
Passed and approved this 2nd day of August
,1994,
..
','
~a-vfi,</~
MAYOR '--
Appro"d bV - -
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City Attorney's Office " f
ATTEST: A~~ 4J
CITY'eLERK ' ,
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Resolution No. 94-273
Page 2
It was moved by Pj~ntt and seconded by
adopted, and upon rol~ call there were:
R,Qlrpr
the Resolution be
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. AYES: NAYS: ABSENT:
11 Baker
x Horowitz
x Kubby
x Lehman
X Novick
X Pigott
X Throgmorton
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RESOLUTION NO. 94-274
RESOLUTION AWARDING THE PURCHASE AND INSTAllATION OF WEATHER
ALERT SIRENS TO FULTON CONTRACTING CO.
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WHEREAS, the City has prepared certain lists, specifications, and proposal blanks dated and filed
the 21 st day of June, 1994, for the purchase and installation of weather alert sirens; and
WHEREAS, it is in the public interest to enter into a purchase order to carry out the purchase
and installation of weather alert sirens in Iowa City; and
WHEREAS, Fulton Contracting Company has submitted the proposal best suited to meet the
City's needs; and
WHEREAS, it is in the public interest that the City of Iowa City, Iowa enter into a purchase order
with Fulton Contracting Company for the purchase and installation of twelve (12) weather alert
sirens and the upgrading of five (51 existing sirens,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCil OF THE CITY OF IOWA CITY,
IOWA, that:
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The City hereby accepts Fulton Contracting Company's proposal for weather alert sirens
as in the public interest, and approves the purchase as to content and form,
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The City Manager is authorized to sign on behalf of the City,
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The City Manager or designee is hereby authorized to administer said purchase,
Passed and approved this 2nd day of August
,1994.
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It was moved by Kubby and seconded by
adopted, and upon roll call there were:
Novick
the Resolution be
AYES:
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CITY OF IOWA CITY
July 27, 1994
Karen Fesler, President
Fesler's Inc.
P.O. Box 99 . Highway 965
North Liberty, Iowa 52317
Re: Fesler's Inc. Letter dated 7/14/94
Neely & Martinek Letter dated 7/18/94
Dear Ms, Fesler:
This letter will respond to both letters referenced above,
In response to Attorney Neely's letter:
The City Attorney was consulted and provided a legal opinion regarding public bidding
requirements for the purchase of Outdoor Warning Sirens, Under State law, namely Chapter
384, Code of Iowa, equipment does not fall within the definition nor bidding procedures of a
"Public Improvement." The City Attorney has also determined that Iowa Products and Labor
under Chapter 73 and 73A of the Code of Iowa is not pertinent to this project. !'
Vendors were contacted in May '94 and provided an opportunity to give input into the
preparation of specifications, We chose to utilize the Request for Proposal process to allow
the use of competitive negotiation in lieu of a low bid method, The competitive proposal
method permits discussion after proposals have been opened to allow clarification and changes
to proposals, Precautions were taken to treat each offerer fairly and to ensure the information
negotiated was not disclosed to the other offerer,
In response to Fesler's Inc, Letter:
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1, "Fulton Contracting Company was allowed to make some deductions from
their bid", , ,; "The additions to Fesler's Inc, bid are incorrect. , ,"; "Written
addendum or clarifications have never been issued, , ,",
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410 EAST WASHINOTON STREET. IOWA CITY, IOWA 11140.1116. (119) 116.$000. FAX (119) 116.1009
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July 27, 1994
Page 2
Under the proposal process negotiations were entered into with each vendor personally in
meetings or conference calls with members of the evaluation committee; no addenda were
issued after the proposals were received. Any request for deductions or additions to the
original proposal were requested of each vendor and requested in writing or reference made
to the original proposal documents,
Fesler's Inc, was afforded an additional opportunity, after the proposal submittal, to return and
sign an unsigned proposal document and submit required sales brochures.
2. "The competitive siren product was neither tested, physically reviewed or
presented to the committee in any form other than sales brochures,"
This statement is incorrect. A demonstration of equipment was held with Fulton Contracting
Co, and the evaluation committee during the review process.
3, "We understand that the bid by Fulton Contracting features FSK or digital
signaling which will not work with the City or County's existing radio
communications network, , .." Replacing the base station would add at least
$40,000 cost. , ,"; . . ,"Gene Miller of Communications Engineering has advised
the FSK will not work with these systems and we suggest you contact him."
Fulton Contracting Co, assures the City that the FSK signaling will work with the existing radio
communications network, Fulton contacted Gene Miller and he stated that he did not know if
the FSK would work with the old Motorola Micor Base Stations and suggested Fulton contact
Motorola direct. Motorola was contacted and confirmed there would not be a problem; no
additional cost will be incurred,
4, "Fessler's Inc, is a local business having operated in Johnson County for more
than 30 years and has a reputation for standing behind its bids and projects by
always providing a working product with no hidden costs to the customer,". , ,
The issue of local is difficult to define, The City has a written policy of "all factors being equal"
the City will award locally, The Fesler product, Whelen, is manufactured in Connecticut, sales
staff in Iowa and the installer in Iowa, The Fulton product, American Signal, is manufactured
in Wisconsin, sales staff in Illinois and the installer in Iowa, Neither vendor is directly Iowa City
based,
The issue of vendor performance and reputation is ongoing, I understand when your company
learned of the bid recommendation, Fesler Inc, informed the City that the new Weber School
siren purchased from Fesler could not be installed by Fesler because the installation had
passed the 12 month period allowed in the bid and Fesler cannot afford to install at the original
price, The installation has been delayed due to school and road construction, The City may
possibly incur additional installation costs from another vendor to install a previously paid for
siren.
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July 27, 1994
Page 3
I will be proceeding with a recommendation for award to Fulton Contracting Company in the
amount of $231,346,04, Fesler's proposal was not low in the initial submittal and not low in the
final evaluated cost. The award recommendation of Fulton reflects a savings of $12,578.76.
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cc: Marion Neely
Cathy Eisenhofer
Linda Gentry
Jim Pumfrey
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Fesler's Inc.
P.O. Box 99 Hwy. 965
North Liberty, Iowa 52317
Phone: (319) 626.6520
Fax: (319) 626.2235
July 29, 1994
The Honorable Susan Horowitz
Mayor
City of Iowa City
410 East Washington Street
Iowa City, Iowa 52240.1826
Re: RFP:#94.118 Total Feedback 121 db Outdoor Warning Siren System
Stephen J. Atkins Letter dated 7/27/94
Dear Ms. Horowitz,
This letter is in response to the above referenced documents, as well as the letters
referenced in Mr. Atkins's letter of 7/27/94.
Fesler's Inc, continues to protest the recommendation to award a contract of the
(""~ referenced project to Fulton Contracting based on the fact that the proposal submitted
by Fulton Contracting does not meet the specification as described inRFP #94.118.
Section I, Page 1 of the RFP specifically states that "the City intends to upgrade DTMF
encoders for five (5) Whelen sirens. Upgrades shall be compatible with the Johnson
County Sheriff's Encoder System."
The Fulton Contracting proposal using FSK or digital radio equipment clearly is not
compatible with the existing Johnson County system which presently utilizes the DTMF
signaling format.
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SYSTEM clearly states:
"5ignalimLFormat.. All base station activation and remote station status reporting will
be carried by DTMF 2 of 8,format signaling."
In essence, this means that the signal to be sent to activate the siren as well as the
signal that returns to the monitoring station is to be the DTMF format not the FSK
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July 29, 1994
Page 2
format. Fesler's Inc. has bid the Whelen Engineering Company Inc. product that
utilizes DTMF format as specifically called for in the referenced AFP. Fulton
Contracting, bidding a product using the FSK signaling format does not meet the
specification.
Section I, Page 2 of the specification states:
"BID E I EM : The City reserves the right to negotiate changes in
the basic proposed system, and to add or delete items based on available funds and
needs of the City."
Whelen Engineering Company Inc. manufactures sirens capable of being activated
with the FSK signaling format, as well as several other signaling formats. However,
Fesler's Inc., as the distributor for the Whelen product in this region, bid the DTMF
format as specified by the AFP.
Fesler's Inc. was never notified that a change had been made to consider an FSK
signaling format for the outdoor warning system. Had this been the case, then we
would have indeed submitted a proposal for a system with the FSK or digital signaling
format, rather than the DTMF signaling format as was called for in the AFP
specification. As the DTMF signaling format is now being used successfully with the
present Iowa City and Johnson County siren systems, we saw no reason to include an
FSK signaling format in the proposal that we submitted for consideration. To put it
simply, in evaluating the proposals of Fesler's Inc. and Fulton Contracting, the Iowa
City staff has compared apples to oranges.
Mr. Atkins states on Page 3 of his letter:
"I will be proceeding with a recommendation for award to Fulton Contracting Company
in the amount of $231,346,04. Fesler's proposal was not low in the initial submittal
and not low in the final evaluated cost. The award recommendation of Fulton reflects a
savings of $12,578.76."
We emphatically contest these figures. We feel that this is not an accurate comparison
and does not represent the product as proposed by Fesler's Inc. and Whelen
Engineering Company Inc. particularly in light of the fact that the bids are not on
comparable products and that there Is a discrepancy on the $12,578.76 figure as
stated in the letter to Mr. Atkins on 7/14/94 that has not been fully or accurately
addressed.
As far as the opinion of the City Attorney regarding State law as referenced in letters by
Mr. Neely and Mr. Atkins, apparently there is a disagreement on interpretation of the
State statutes which should most likely be decided by a third party.
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July 29, 1994
Page 3
In reference to the fact that the "issue of local is difficult to define" and that "neither
vendor is directly Iowa City based", I would like to point out that Fesler's Inc. is a
member, as of 1994, of the Iowa City Area Chamber of Commerce in addition to the
Greater Iowa City and Quad Cities Better Business Bureau. Surely membership in
these organizations gives Fesler's Inc. some basis in the Iowa City community.
It should also be noted that from 1981-1991, the Regional Office of Whelen
Engineering Company Inc. was located within the corporate limits of the City of Iowa
City.
All other issues aside, we request that the Iowa City Council rejects the staff
recommendation and awards the contract for the Outdoor Warning Siren System
manufactured by Whelen Engineering Company Inc. to Fesler's Inc, of North Liberty,
Iowa, as the qualified low bidder according the the specification put forth in RFP #94-
118. '
Please feel free to contact us with any questions or for any information that would
assist you in making this decision.
Respectfully submitted,
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Karen M. Fesler
President
Fesler's Inc.
cc: Distinguished Members of the Iowa City, Iowa City Council
Whelen Engineering Company Inc.: Mr. Richard Morrow
Mr. David Hale
Mr. David Fesler
Iowa City Area Chamber of Commerce: Ms. Judy Dvorak
Mr. Marion Neely, Attorney at Law '
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FROM : WHELEN ENG CD
TEL: 203 526 4784
AUG, 1.1994 2:19 PM Pi
PIONEERS IN $MElY SIGNALS
WHELeHt
ENGINEERING COMPANY
FAX 'l'RANSMX't'TAL
DATBI 00/01/94
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RBfERENCB , I 940901.004
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FRotIl David A. Hale
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City Clerk, City of Iowa City
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FAX" 3 1 9_356-5009
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a copy of this letter to each of the foLlowing?
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The Honorable Susan Horowitz
Ms. Naomi Noviok
Ms. Karen Kubby
Mr. Larry Baker \
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Mr. Jim Throgmorton - UJ
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ROUTE 145, WINTHROP RD., CHESTER, CONNEOTlOUT, U.S.A. '06412.0684
TELEPHONE: (2031 526.9504IFAX: (203) 526.4078
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FROM : WI-IELEN ENG CO
TEL: 203 526 4784
AUG. 1.1994
2: 19 PM P 2
PIONEERS IN SAFETY SIGNALS
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CITY CLERf(
IOWA CITY, IOWA
August 1, 1994
ENGINEERING COMPANY
The Honorable Susan Horowitz
Mayor of the City of Iowa city
410 East Washington Street
Iowa city, IA 52240w1826
BY FACSIMILE TOI 319-356-5009
REI 'RFP # 94-118, Total Feedback 121 da outdoor warning Sirens
Pear Mayor Horowitzl
It is my undarstandj.ng that at tomorrow's City Council
meeting, you will be voting on the award of the above referenced
project to Fulton Contracting. If you pass on this award, you
will be committing almost $250,000 in publ.ic monies to a project
that deviates from its original specifications and will not work.
There were two bidders on this projectl Ful ton Contracting
of Roselle. HUnoh and Fesler.'a, Inc., of North Liberty, Iowa.
Fesler's, Inc., is 11 distributor for whelen Engineering.
For this project, Fesler's. Inc., offered our Whelen High-Power
voice and Siren Systems with our DTMF based radio control and
status monitoring system.
Ful ton Contracting offered sirens by another manufact.urer
and a radio control and status monitoring system that feat.ures
FSK or digital signalling.
The Project Specifications called for sirens with DTMF based
radio controls. The new Whelen High-power voice and Siren
systems you have in Iowa City use our DTMF based radio controls.
These sirens and controls wor.k successfully with the Motorola
Micor base station radio tranamitting equipment presently owned
by t.he city of Iowa city and JohnBOn county.
The P'SK, or digital radio controls offered by Fulton
Contracting will not work with the Motorola Micor radio
transmitting equipment now in use in Iowa City and Johnson
County.
Replacing the existinlJ tranBlllitting equipment in Iowa City
and Johnson County with comparabla equipment that is engineered
to operate with P'BK signalling will coot between $35,000.00 to
$40,000.00. When this figure is added to the bid of Fulton
Contracting, Fulton contracting's bid is then significantly
higher than the bid of FeSler'S, Inc.
ROUTE 145. WINTHROP RD., CHESTER, CONNEOTIOUT, U.S.A. 06412.0684
TELEPHONE: (203) 526.9504 FAX: (203) 526.4078
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FROM : WHELEN ENG CO
TEL: 203 526 4784
RUG, 1,1994 2:20 PM P 3
@
PIONEERS IN SAFETY SIGNALS
"HELE!M~
F~lJ~D
94 AUG -I PM 2: 3/
CITY GLERI(
IOWA CITY, IOWA
ENGINEERINO COMPANY
The Honorable Susan Jiorowia
Page 2
Why are we at Whel en Engineering so certain that FSK
signalling will not work on the Motorola Micor Series
transmitters being used by Iowa city and Johnson County? The
fact is, we are not talking theory, wolve been down this road
before with our own FSK signalling products.
In Mobile County, Alabama, we installed a Whelen High-Power
Voice and Siren System with VSK based radio controls. Mobile
county's radio tranami tter was a Motorola ~icor. In' checking
with Motorola before we issued a quotation on this project, we
were advised from the Corporate Headquarters of Motorola in
Schaumberg, Illinois, that FSK would work with that model radio.
That information was wrong. Once installed we found out
otherwise.
In checking with our local Motorola office in Connecticut,
we had the opportunity to visit with a field engineer who is
directly familiar with the Motorola Micor. This engineer
verified our findings. Just to be Bure, Motorola '9 office in
Connecticut loaned us a"comparable Micor radio to test at our own
facility. Extensive testing again proved that the Micor would
not pass" the FSK signalling. We purchased and installed a new
radio repeater for Mobile county to make this project work.
The Motorola Micor was manufactured in the 1970's and was
not designed for high speed digital or FSK Signalling. (The
Micor has been discontinued.) The Motorola Micor Bcrambles the
FSK transmission so that it'is not understandable to the siren's
radio control in the field. To the point, the siren will not
opcr~
We are aware from the letter by Stephen J. Atkins, City
Manager, to Karen Fesler, of Fesler's, Inc.;' that Fulton
Contracting has contacted Motorola in Illinois and stat9'B that
hiB FSK system will work on the Micor transmitters. Based on our
own experience, not theory, we know othetwise.
Mr. Atkins' letter pointed out that Fulton Contraoting
demonstrated his produots to a technical review committee for
this project:. '1'0 the best of our knOWledge, because Fesler's,
Inc., and Whelen Engineering was afforded the sarna opportunity,
this demonstration was limited to the showing of a computer
control program for siren control. In no manner, did Fulton
contracting' B demonstration prove that tneir FSK radio control
system would o~erate wIth the Motorola ~icor tranemittera In use
by Iowa City ana Johnson County.
ROUTE 145, WINTHROP RD" OHESTER, OONNECTIOUT, U.S,A, 06412.0684
TELEPHONE: (203) 526-9504 FAX: (203) 526-4078
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FROM : WHELEN ENG CO
PIONEERS IN SAFETV SIGNALS
"HELIiM@
ENOINEERING COMPANY
The Honorable Susan ltorowi tz
TEL: 203 526 4784
AUG. 1.1994 2:20 PM P 4
f~LED
94 ~UG -, PH 2: 3\
CITY CLERK
IOWA CITV,IOWA
Page 3
, outdoor warning sirens save lives. This spring, many lives
were lost in a small town in Alabama because there was no siren
to warn the pubHc in advance of a kiJ,ler tornado.
Once installed, outdoor warning sirena are effective only if
they can be reliably turned on by radio control. 'systemsl:hat
operate in a marginal condition are not acceptabl~.
Installing new sirena equipped with FSK radio controls for
use with base station radio transmitters that were not engineered
to carry FSK signalling will be a dbaster waiting to happen.
Imagine the liahi!!.!;l to the City of Iowa City and Johnson County
if sirens f'ii'ff""'to turn on in advance of a tornado because the
FB! radio system Wile not reliable.
Before Fesler's, Inc.'s bid was ever submitted, the radio
transmitting facilities Of Doth Iowa city and Johnson County were
researched right: down to the Model and Serial number of each
transmitter. With this information, which was provided to my
office, we 'advised Fesler's, Inc. that only our DTMF radio
controls could be ul;i.1ized.
What will be your recourse if you purohase this system and
it doesn't; work? This project is not protected by a performance
bond. Who will assume the liability for using FSK based radio
controls on radio transmitters that were not designed for this
usage?
You have before you a recommendation to spend almost
$250,000 in public monies to buy and install an outdoor warn~,ng
aystem. The system recommended, for award is not proven. '!'he
teChnical review of the two bids ill flawed. The system
recommended will not work with the existing radio transmitter
equipment that you own.
ROUTE 145, WINTHROP RD., CHESTER, OONNECTICUT, U.S.A. 06412-0684
TELEPHONE: (203) 526.9504 FAX: (203) 526.4078
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FROM : WHELEN ENG CO
TEL: 203 526 4784
AUG. 1.1994 2:21 PM P 5
PIONIlIlRS IN SAFETV SIGNALS
YlHELIM@
ENGINEERING COMPANY
Ffti ~F;
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9" AUG -I PH 2: 31
erry CLERf{
'OW~' CITY, IOWA
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The Honorable Susan Ilorowitz
Page 4
r urge you to reject the recommendatioJl to award this
project to Ful ton Contracting, or to postpone your award until
the workabili ty of Fulton Contracting I s FSK system can be truly
demonstrated with the Iowa City and Johnson County radio
transmitters. Be sure you can reliably activate and monitor the
outdoor warning system with the FSK equipment.
If you have any questions, please call this office directly.
r:Y trUly youra,
,ft/JtL
id A. Hale
Director of Marketing
Public warning Systems
DAH/J.vh
eCI Ms. Karen Fesler, Fesler's, Inc.
Mr. David Fesler, Regional Manager
Ms. Naomi Noviok
Ms; Karen Kubby ,
Mr, Larry Baker
Mr~ Bruno pigOtt
Mr. Jim Throgmorton
Mr. Ernie Lehman
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ROUTE 145, WINTHROP RD" CHESTER, CONNECTIOUT, U.S.A, 06412-0684
TELEPHONE: (203) 526-9504 FAX: (203) 526.4078
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CONTRACTING CO.
160 N. GARDEN AVE.
ROSELLE, IL 60172
(708) 893-1395
August 2, 1994
Ms. Catharine W. Eisenhofer, CPPO
purchasing Agent
city of Iowa City
410 East Washington St.
Iowa City, Iowa 52240-1826
Dear Ms. Eiaenhofer,
! appreciate the opportuni ty to respond to Whe1en Engineering's
comments regarding your Outdoor warning siren System.
It is unfortunate that Whelen Engineering was unable to make their
FSK signalling system work in Alabama. However, their failure is
just that, their failure. I think it is quite egotistical of
Whelen to assume because they failed all other FS~ systems will
fail. Without any specific information regarding their testing
other than to say the radio scrambled their DTMF signals, I cannot
even comment technically on what their exact problem may have been. '
.
Although we have not installed on Motorola Micor, discussions with
numerouS people working with the Motorola Micor radio line have not
indicated any reason to believe they would not pass a 1200 BAUD FSK '
signal. Perhaps they cannot pass high speed digital formats, but,
standard FSK, 1200 BAUD signaling has been around for years.
Fulton Contracting Co. is very confident our system 4000 will
provide you with a highly reliable outdoor Siren Warning system.
Unfortunately, Whelen in its efforts to gain the sale at all costs,
has created a cloud of doubt. I recoJlltQend that in the best
interest of everyone involved, Fulton Contracting Co. simply
dispatch a technical team to Iowa City to prove our systems
operability. We would work directly with you and, your radio
service contractor to test the system to your satisfaction.
If I can be of any further assistance to you please don1t hesitate
to call me.
Sincerely,
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4142388008 RMERICRN SIGNRL
688 P01
RUG 02'94 16:27
H~~H~~
August2,1994
Fulton Contracting Co,
160 N, Garden Ave,
Roselle, IL 60172
Attn,: Mr, Frank Kehoe
Dear Mr, Kehoe.
Based on our telephone conversation today and the copies of the letters sent to the City ofIowa
City by Whelen Engineering Company and Fessler's lnc, in regard to the inability of the Motorola
Micor radio system to transmit FSK digital data we have the following information for you:
A.) I have discussed the 1970's vintage Motorola Micor radio system with Motorola Inc, in
Phoenix, Arizona with Mr, Greg Beyers who has indicated that the Motorola Micor radio is
capable of passing the mark and space frequencies and the 300 to 1200 baud rate' that is used in
the FSK fonnat if the Motorola Micor is operating up to spec, (properly tuned).
B.) In addition to talking with Motorola directly J have contacted several clients with the FSK
systems we have installed over the years and have found that Milwaukee County, Wisconsin does
have a Motorola Micor of the early 1970's vintage that they have been using for the siren control
FSK system we installed over 10 years ago.
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competitors complaints I would be glad to make a few more calls to our clients, I am sure that we
have many more but we were under a time crunch of about an hour to get this information as you
know, In addition I would suggest a test of the Control unit and a Remote telemetry unit if to
prove the systems operation and reliability to the city,
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Manufacture . DesIgn and lmlaUalion of Sirens _ Controls " I!mergency Warning Systems
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RESOLUTION NO, CJ4-?7'i
RESOLUTION RATIFYING SETTLEMENT OF PENDING LITIGATION
WHEREAS, on January 5, 1987, Phyllis Fitzgarrald, through her attorney William Meardon,
filed an action in the Iowa District Court in and for Johnson County, appealing the
condemnation award with regard to property owned by the Fitzgarralds around the Iowa City
Municipal Airport; and
WHEREAS, in an effort to save expenses of prolonged litigation, the parties have negotiated
a settlement agreement, which both parties feel is in the public interest; and
,
WHEREAS, it is appropriate to ratify said settlement, as provided by law, with payment to
Plaintiff Fitzgarrald in the amount of $13,479.45 in full satisfaction of the pending lawsuit
against the City in the above case and in consideration for Plaintiff's full release and dismissal
of lawsuit, Docket No, 50441.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1.
The above-named action should be and is settled for the sum of $13,479,45
as of August 3, 1994, payable to Phyllis Fitzgarrald and William L. Meardon,
her attorney of record, in full satisfaction of the pending lawsuit, Docket No,
50441,
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2, The City Council for the City of Iowa City, Iowa hereby specifically approves
said settlement as being in the best interest of the City of Iowa City,
3, The settlement is hereby ratified, contingent, however, upon Plaintiff Phyllis
Fitzgarrald's execution of an appropriate Release and Satisfaction of Judgment,
which shall be filed with the Clerk of Court for Johnson County District Court
in the above action.
Passed and approved this 2nd day of
, 1994,
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August
ATTEST: ~~.j .;(a-uJ
CITY LERK:.'
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MINoR '-
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Resolution No. 94-275
Page 2-
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It was moved by Nnv; rk and seconded by R~kpr
adopted, and upon ron call there were:
the Resolution be
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Kubby
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RESOLUTION NO,
94-276
RESOLUTION ON UNCLASSIFIED SALARIES AND COMPENSATION FOR
FISCAL YEAR 1995 FOR THE CITY ATTORNEY, CITY CLERK AND CITY
MANAGER.
WHEREAS, the City of Iowa City, Iowa, employs certain personnel subject solely to the action
of the City Council referred to as unclassified personnel; and
WHEREAS, it is necessary to establish salaries for the said unclassified personnel.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that the following positions shall receive as salary compensation that amount which
is set forth in lieu of all other fees and compensation as otherwise provided by law, and where
said employee shall receive or collect any fees or other compensation from others for services
as such employee, the same shall be paid to the City Treasury.
BE IT FURTHER RESOLVED BYTHE CITY COUNCIL OFTHE CITY OF IOWA CITY, IOWA, that
the following salaries are hereby established for the following persons effective July 2, 1994:
City Manager. $98,155,20
City Attorney - $66,913,60
City Clerk. $45,011,20
Passed and approved this 21111
day of
,1994,
AlIglI~t
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Approved by
ATTEST: ~~Ri c/!,' cj(~
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It was moved' by. Pi ~~tt and seconded by Novick
adopted, and upon rolfhall there were:
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the Resolution be
AYES:
NAYS:
ABSENT:
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Kubby
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RESOLUTION NO. 94-277
RESOLUTION RESCINDING RESOLUTION NOS. 74-48, 75-265, 78-155, 92-
130 AND 93-252, AND IN LIEU THEREOF RE-ESTABLlSHING THE IOWA CITY
DESIGN REVIEW COMMITTEE, AND ALSO APPROVING COMMITTEE BY-LAWS
WHEREAS, the City of Iowa City initiated an urban renewal project for certain portions of the
downtown area, known as Iowa R-14, and continues to carry out certain urban renewal
functions in that area; and
WHEREAS, the City of Iowa City, in 1974, originally established a Design Review Committee
("Committee"), to assist the City of Iowa City in carrying out the urban renewal projects, with
subsequent amendments made to said resolution over the years; and,
WHEREAS, the City of Iowa now wishes to continue the assistance of the Committee for
urban renewal areas, as well as to use the assistance of the committee for other urban design-
related projects; and
WHEREAS, it is in the public interest to now clarify the various amendments by rescinding all
prior resolutions and re-establishing the Committee by this resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that:
1. It is in the public interest to clarify the Design Review Committee's mission, by
rescinding all prior amendments and re-establishing the Design Review Committee, in
order to better assist the City in furthering the goal of good urban design in the urban
renewal and downtown areas,
2, Resolution Nos, 74-48, 75-265, 78-155, 92-130 and 93-252 are hereby rescinded in
their entirety, and the Iowa City Design Review Committee ("Committee"l is hereby
re-established as follows:
a, Committee Role, The Committee's role shall be to recommend, for City Council
approval, aspects of urban design components of urban renewal projects located in
areas designated by City ordinance, The City Council may also request advice and
recommendations from the Design Review Committee on projects located outside of
designated urban renewal areas.
b, Membership. The Committee shall consist of nine (9) members, At least two-
thirds of the Committee members must be eligible electors of Iowa City, and the
remaining one-third may be eligible electors of Johnson County. Members of the
Committee shall be appointed by the City Council with term membership to be three
years, commencing on July 1. Members may serve for more than one term. The
members of the previous Design Review Committee shall complete their terms as
members of the Design Review Committee established by this Resolution herein.
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Resolution No. 94-277
Page 2
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c. Bv-Iaws and Rules. The Committee shall recommend rules or by-laws for the
transaction of its regular business, for City Council approval. The Committee shall
have authority to recommend rules of procedure in connection with the projects
subject to design review, All Committee by-laws and procedures shall be effective
only upon City Council approval,
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d. The By-laws of the Iowa City Design Review Committee, attached hereto and
incorporated by reference herein, are approved and adopted by the City Council.
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Passed and approved this ?nrl
day of August
/1994,
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Approved by
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CIT CLERK
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It was moved by Pigott and seconded by Novick
adopted, and upon roll call there were:
the Resolution be
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AYES:
NAYS:
ABSENT:
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Baker
Horowitz
Kubby
Lehman
Novick
Pigott
Throgmorton
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BY. LAWS
IOWA CITY DESIGN REVIEW COMMITTEE
ARTICLE I.
MEETINGS
Section 1. Reaular Meetinas. Regular meetings of this Committee shall be held on the third
Monday of each month,
Section 2. Special Meetinas. Special meetings of the members may be called by the Chairperson.
Upon the request of four members of the Committee, the Chairperson shall call a special meeting.
Section 3, Place of Meetinas. Regular meetings shall be held in a facility accessible to people
with disabilities,
Section 4. Notice of Meetina. Notice and agenda for all regular meetings shall be distributed to
all Committee members and the press, Notice to all members and to the media shall be at least
24 hours before a meeting is held including special meetings. All notice requirements and meet-
ings shall conform to the provisions of the State Open Meetings Law,
Section 5. Quorum. A majority of the members of the Committee shall constitute a quorum at any
meeting, A majority of votes cast at any meeting at which a quorum is present shall be decisive
of any motion or election,
Section 6. Proxies. There shall be no vote by proxy,
Section 7, Public Discussion. Time shall be made available during all regular meetings for open
public discussion,
ARTICLE II.
MEMBERSHIP
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Section 1, Membership. The Design Review Committee shall consist of nine (9) members, At
least two-thirds of the Committee members must be eligible electors of Iowa City; the remaining
one-third may be eligible electors of Johnson County, All members of the Committee shall serve
without compensation, but shall be entitled to the necessary expenses including reasonable travel
expenses incurred in the discharge of their duties,
Section 2, Nomination, The City Council shall appoint members to the Design Review Committee
as vacancies occur.
,
Section 3, ~ Terms of membership shall be three years, commencing on July 1, Members
may serve for more than one term,
Section 4, Absences, Three consecutive unexplained absences of a Committee member may
result in the Committee's recommendation to the City Council to remove the member from the
Committee, and to appoint a new member,
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Section 5. Orientation for New Members, Prior to the first regular meeting following their appoint-
ment, new members shall be provided with copies of the pertinent portions of the City Code,
Design Review Committee By-Laws, and other documents useful to carrying out their duties.
Section 6, Resiqnations & Vacancies. If any member is no longer willing or able to serve on the
Committee, the member shall send a letter of resignation to the City Council. Vacancies occurring
in the Committee, other than by expiration of term of office, shall be filled only for the unexpired
term.
ARTICLE III.
OFFICERS
Section 1, Number, The officers of this Committee shall be a Chairperson and Vice-Chairperson,
and each shall be elected by members of the Committee,
Section 2. Election and Term of Office. The officers of this Committee shall be elected annually.
Section 3. Vacancies. A vacancy in either office shall be filled by a member elected for the
unexpired portion of the term.
Section 4, Chairperson. The Chairperson shall, when present, preside at all meetings of the
members, appoint committees, call special meetings and in general perform all duties of the
Chairperson, together with such other duties as may be prescribed by members from time to time,
Section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of the Chair-
person's death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the
Chairperson, When so acting, the Vice-Chairperson shall have all the powers and be subject to
all the restrictions as those resting with the Chairperson,
ARTICLE IV.
CONDUCT OF COMMITTEE AFFAIRS
Section 1, Aaenda. The Chairperson or a designated representative, together with appropriate
members of the City staff, shall prepare an agenda for all regular Committee meetings, Agendas
are to be sent to Committee members and the media at least three days prior to the regular
meetings,
Section 2, Secretarv. A secretary, not to be a Committee member, shall be provided by the City
for all regular and special meetings,
Section 3, Minutes. Minutes of all regular and special meetings are to be prepared and distributed
to Committee members, and approved by the Committee and sent to the City Council, in the
manner prescribed by the Council, Specific recommendations for the Council are to be set off from
the main body of the minutes and appropriately identified,
Section 4, Policies and Proqrams, The Committee shall periodically review the policies and
programs of the City relating to design review and make recommendations to the City Council
when appropriate,
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Section 5, Referrals from Council. From time to time letters, requests for information, requests
for recommendations, and other matters are referred to the Gommittee by the City Council, The
Committee shall initiate the consideration of such items at the next regular meeting following
receipt of the referral, and shall notify Council of its disposition,
Section 6. Attendance at Council MeetinQs, The Committee Chairperson or designated represen-
tatives are to be in attendance at all City Council meetings, including informal sessions, at which
matters pertaining to the domain of the Committee's responsibilities are to be discussed or actions
taken, The Committee Chairperson is to receive Council agenda prior to each Council meeting,
and is to be otherwise notified of meetings involving Committee business,
Section 7, Annual Reoort, An annual report, detailing the activities of the Committee, shall be
prepared by the Chairperson, approved by the Committee, and submitted to the City Council at the
end of each fiscal year,
ARTICLE V.
AMENDMENTS
Section 1, These by-laws may be altered, amended or repealed and new by-laws adopted at any
regular meeting, or at a special meeting called for that purpose, providing a quorum is present.
Upon approval by the City Council, such by-laws shall take force and effect.
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RESOLUTION
RESOLUT N RESCINDING RESOLUTION NOS. 74-48,75-265,78-155,9
130 AND 9 -252. AND IN LIEU THEREOF RE-ESTABLlSHING THE IOWA C Y
DESIGN REV W COMMITTEE, AND ALSO APPROVING COMMITTEE BY- WS
WHEREAS, the City of I a City initiated an urban renewal project for cert In portions of the
downtown area, known s Iowa R-14, and continues to carry out ce ain urban renewal
functions in that area; and
WHEREAS, the City of Iowa CI y, in 1974, originally established a
("Committee"), to assist the Cit of Iowa City in carrying out the u an renewal projects, with
subsequent amendments made t said resolution over the year. ; and,
WHEREAS, the City of Iowa now ishes to continue the
urban renewal areas, as well as to use he assistance of th
related projects; and
sistance of the Committee for
ommittee for other urban design-
WHEREAS, it is in the public interest to n 'IN clarify t various amendments by rescinding all
prior resolutions and re-establishing the C mitte by this resolution.
NOW, THEREFORE, BE IT RESOLVED BY TH
IOWA, that:
Y COUNCIL OF THE CITY OF IOWA CITY,
1. It is in the public interest to clari the Design Review Committee's mission, by
rescinding all prior amendments are-est Iishing the Design Review Committee, in
order to better assist the City in rthering t goal of good urban design in the urban
renewal and downtown areas,
2,
Resolution Nos, 74-48,75- 5,78-155,92-13 and 93-252 are hereby rescinded in
their entirety, and the low City Design Review ommittee ("Committee") is hereby
re-established as follows
1,1
a, Committee Rol . The Committee's role shall b to recommend, for City Council
approval, aspects of urban design components of ur n renewal projects located in
areas designated City ordinance, The City Council ay also request advice and
recommendation from the Design Review Committee 0 projects located outside of
designated urb renewal areas,
b, Mem rshi, The Committee shall consist of nine (9 members, At least two-
thirds of t Committee members must be eligible elector of Iowa City, and the
remaining ne-third may be eligible electors of Johnson Cou ty. Members of the
Committ e shall be appointed by the City Council, with term me bership to be three
years, embers may serve for more than one term. The mem rs of the previous
Desig Review Committee shall complete their terms as memb rs of the Design
Revi Committee established by this Resolution herein.
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BY. LAWS
10 CITY DESIGN REVIEW COMMITTEE
ARTICLE I.
MEETINGS
Section 1. Reaular Meetinas. egular meetings of this Committee shall be held on Zhe tlrd
Monday of each month.
Section 2. Special Meetinas. Speci meetings of the members may be called by the Ch . person,
Upon the request of four members of he Committee, the Chairperson shall call a spec' meeting.
Section 3, Place of Meetinas.
building.
ar meetings shall be held in a handicap, ed-accessible
Section 4, Notice of Meetina. Notice an agenda for all regular meetings all be distributed to
all Committee members and the press, N tice to all members and to th media shall be at least
24 hours before a meeting is held including special meetings, All notic requirements and meet-
ings shall conform to the provisions of the ate Open Meetings Law
Section 5. Quorum. A majority of the member of the Committee hall constitute a quorum at any
meeting, A majority of votes cast at any meell g at which a q rum is present shall be decisive
of any motion or election.
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Section 6, Proxies. There shall be no vote by o~.
Section 7, Public Discussion, Time shall be mad a i1able during all regular meetings for open
public discussion.
ARTICLE II.
MEMBERSHIP
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Section 1. Membership. The Design eview Committe shall consist of nine (9) members, At
least two-thirds of the Committee me bers must be eligib e electors of Iowa City; the remaining
one-third may be eligible electors of ~ohnson County, All embers of the Committee shall serve
without compensation, but shall b entitled to the necessary xpenses including reasonable travel
expenses incurred in the discha e of their duties.
Section 2. Nomination, The ity Council shall appoint members to the Design Review Committee
as vacancies occur,
.
Section 3, Terms, Ter s of membership shall be three years, cept for the shortened Initial
terms that provide sta ered membership. Members may serve fo more than one term.
Section 4, Absenc s, Three consecutive unexplained absences of a Committee member may
result in the Co ittee's recommendation to the City Council to remo the member from the
Committee, and 0 appoint a new member,
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BY.LAWS
IOWA CITY DESIGN REVIEW COMMITTEE
ARTICLE I.
MEETINGS
Regular meetings of this Committee shall be held on the third
Sect'" 2. S",'a' """nos. "'" me"ng' "the mem"" may be "" ! by the Chat""""".
Upon the request of four membe s of the Committee, the Chairperson sh Vc~1I a special meeting.
Section 3. Place of MeetinQs. R gular meetings shall be held in a cility accessible to people
with disabilities.
Section 4. Notice of MeetinQ. Notic and agenda for all regul meetings shall be distributed to
all Committee members and the pres . Notice to all membe and to the media shall be at least
24 hours before a meeting is held incl ding special meetin s, All notice requirements and meet-
ings shall conform to the provisions of e State Open etings Law.
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eeting which a quorum is present shall be decisive
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Section 7. Public Discussion. be ma)e available during all regular meetings for open
public discussion. \
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Section 1. Membership. he Design Review Committee sha,ll consist of nine (9) members. At
least two-thirds of the C mittee members must be eligible ele.ctors of Iowa City; the remaining
one-third may be eligib electors of Johnson County. All members of the Committee shall serve
,
without compensation but shall be entitled to the necessary expenses including reasonable travel
expenses incurred i the discharge of their duties.
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Section 5. Quorum, A majority of the me
meeting. A majority of votes cast at any
of any motion or election.
MEMBERSHIP
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ARTICLE II.
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as vacancies cur,
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may serv ,(or more than one term,
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Section 4, Absences. Three consecutive unexplained absences of a Committee member may
result in the Committee's recommendation to the City Council to remove the member from the
Committee, and to appoint a new member,
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Section 6. Resiqnations & Vacancies. If any member is no longer willing or able to serve on the
Committee, the member shall send a letter of resignation to the City Council. Vacancies occurring
in the Committee, other than by expiration of term of office, shall be filled only for the unexpired
term.
ARTICLE III,
OFFICERS
Section 1. Number, The officers of is Committee shall be a Chairperson and Vice-Chairperson,
and each shall be elected by membe of the Committee. .
I
Section 2. Election and Term of Office. Ihe officers of this commyiee shall be elected annually,
Section 3. Vacancies. A vacancy in either ffice shall be filled 9{ the members for the unexpired
portion of the term. ;'
Section 4, Chairperson. The Chairperson s ~II, when wesent, preside at all meetings of the
members, appoint committees, call special me~~gs a~d in general perform all duties of the
Chairperson, together with such other duties as m\ be prescribed by members from time to time,
Section 5, Vice-Chairperson. In the absence of t ~hairperson, or in the event of the Chair-
person's death, inability or refusal to act, the Vic 'hairperson shall perform the duties of the
Chairperson, When so acting, the Vice-Chairper n ~hall have all the powers and be subject to
all the restrictions as those resting with the Chao persoh,
ARTICLE IV.
CONDUCT OF COMMITTEE AFFAIRS
Section 1, Aqenda, The Chairperson or a designated representative, together with appropriate
members of the City staff, shall prepa e an agenda for all regular Committee meetings. Agendas
are to be sent to Committee mem ers and the media at least three days prior to the regular
meetings,
Section 2, Secretarv. A secret ,not to be a Committee member, shall be provided by the City
for all regular and special mee ngs. \
Section 3. Minutes. Minutes of all regular and special meetings are to be prepared and distributed
to Committee members, a d approved by the Committee and sent to the City Council, in the
manner prescribed by the ouncil. Specific recommendations for the Council are to be set off from
the main body of the mi tes and appropriately identified,
Section 4. Policies a Pro rams, The Committee shall periodically review the policies and
programs of the City relating to design review and make recommendations to'the City Council
when appropriate,
Section 5. Referrals from Council. From time to time letters, requests for information, requests
for recommendations, and other matters are referred to the Committee by the City Council. The
Committee shall Initiate the consideration of such items at the next regular meeting following
receipt of the referral, and shall notify Council of its disposition,
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Section 6, Attendance at Council Meetimls. The Committee Chairperson or designated represen-
tatives are to be in attendance at all City Council meetings, including informal sessions, at which
matters pertaining to the domain of the Committee's responsibilities are to be discussed or actions
taken, The Committee Chairperson is to receive Council agenda prior to each Council meeting,
and is to be otherwise notified of meetings involving Committee business,
Section 7. Annual Report. An annual report, detailing the activities of the Committee, shall be
prepared by the Chairperson, approved by the Committee, and submitted to the City Council at the
end of each fiscal year,
ARTICLE V,
AMENDMENTS
Section 1. These by-laws may be altered, a ended or repealed and new by-laws adopted at any
regular meeting, or at a special meeting cal d for that purpose, providing a quorum is present.
Upon approval by the City Council, the by-Ia s shall take force and effect.
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City of Iowa City
MEMORANDUM
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, Date:
July 28, 1994
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To:
City Council
David Schoon, Economic Development coordinato~
Re: July 25, 1994, Council Rules Committee Meeting
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From:
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At its July 25, 1994, meeting, the Council Rules Committee recommended approval of the
resolution reestablishing the Iowa City D~sign Review Committee with one minor change,
This change relates to both the resolution and the by-laws; copies of the changes are
attached. In the resolution under 2.b, Membership, the phrase "commencing on July 1," was
added to the second sentence of the section. Staff recommended this amendment to
establish a consistent date at which terms begin to make it easier to track when members'
terms begin and end. A similar change was made to the by-laws in Article II, Section 3,
Terms, (Note: The phrase "except for the shortened initial terms that provide staggered
membership" was eliminated from this section as it no longer applies,)
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In addition to reviewing the resolution and by-laws, the Rules Committee did formally
comment on one item in the Design Review Ordinance, The Committee echoed comments
made at the July 18, 1994, council work session by recommending that Council approval of
design plans should require only a simple majority rather than the affirmative vote of five
members of the City Council in instances when the Council votes contrary to the Design'
Review Committee's recommendation. Attached is a copy of page 3 of the ordinance which
includes this change, To be consistent, the Rules Committee also recommends amending the
City Plaza Ordinance by eliminating a similar requirement and replacing it with requiring only
a simple majority, Included on your agenda is an item addressing this issue,
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At the August 2, 1994, Council meeting, Council's consideration of the Design Review
Committee Resolution, the Design Review Ordinance, and the City Plaza Ordinance includes
the changes discussed above.
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