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Home My WebLink About1994-09-27 Bd Comm minutes 1.'Z!Jma..' " ,'';' '"-,,, ' . ~\J\!) ,(" (-. I \\ ,~\ ~.Ji ..,~ " I' , , I I l I~i ' j . I I j II :! I " I : ~' I I I - ' i I J \1, " 1", \ ,-':...' , ';'1.._:,'.,',"",",' ~~\' , <, ", Fl~~o.. l._...~~ C"'- oR " 0 '!, ----,.._..----'-~ ,\"j "' , , :~~~\'J', . , ',' ",'. , ., . ':~ ~, '...',.-,--.",.",.."'."'.,"'~.,.".'''-..,'' MINUTES IOWA CITY BOARD OF APPEALS MONDAY, AUGUST 8, 1994 . 4:30 PM LOBBY CONFERENCE ROOM, IOWA CITY CIVIC CENTER MEMBERS PRESENT: Buss, Carlson, Maas, Christine, Werderitsch MEMBERS ABSENT: Hagedorn, Roffman STAFF PRESENT: Boose, Burnside OTHERS PRESENT: Nila Haug CALL TO ORDER: Chairperson Carlson called the meeting to order at 4:42 p.m. Carlson introduced new member Wayne Maas to the Board. CONSIDERATION OF THE MINUTES OF THE JULY 18, 1994 MEETING: Buss moved to approve the Minutes of the Julv 18, 1994 meetinQ of the Board of Appeals. Christine seconded. The motion carried 4.0. CONSIDERATION OF APPEAL FROM NILA HAUG REGARDING HANDICAPPED RESTROOMS Haug said the concern was with the main floor. She said she would be required to put in two bathrooms in thi~ floor, which would take up a lot of room, Boose pointed out the pertinent code sections in the building code and the Uniform Plumbing Code. He noted that bathrooms are required for each gender when the number of employeeS' equals 4 and the ADA and Fair Housing Amendments require that restrooms for both genders be accessible. Haug said the building will have very few employees, and that 2 bathrooms will serve them efficiently. She said the neighborhood lends itself to a tea room rather than retail. Buss asked whether she expected just a few people to stay in the eating/drinking area. Haug said she expected people to stop in but not stay in the building long, Boose said one issue is that it would take an amendment to the Plumbing Code to provide just 2 unisex bathrooms, Carlson said he talked with Jane, and that she doesn't like the idea of unisex bathrooms because she doesn't think they work. Buss said she has been in some areas which use unisex bathrooms and it works fine. Werderitsch entered the meeting at 4:45 p.m. Haug said the Code would not make sense, because the building would be in compliance if it were accommodating just one business. She said this doesn't make sense, because a disabled person would have to go around the outside of the building to use the restroom on the bottom floor. She said she thinks it is more accommodating to have two businesses with the unisex bathroom. Boose explained' that' the basement of the building is accessible to the street and the first floor is 'accessible to the back yard, but there is no accessible connection between the floors. ".. , , ' - , ,~ '. ~ ~ ~1 V, .... ..,.. "," 'T'."'....' )5 ......,..- , -~- ".- '~ "j"...::'.."'.:'" , ' 0 - '. .", ",,' ',...' ",1 c:,',/", ',. r ~ ,,0, ~. "\ __H ,;, , '0\ ,,"',\,\" ..'.." """"'" ~~;\.:)I' '.. ", ,\ -".. , i, .~-'...-- " ( ,;\ r-'\ \~ :' ~. . r '\ ,'> , 1[" ., " [',.. . [" 1'1 i i II i ' , I bl 1'1' , I ,() ,~ \'...... ,i c", 0 I,. ' " , ~~,~ ,"'......'..:......'.. "'1""""''''''':'' /5' " Y" r' "t', ,"'\1' ",'\ , " '.';' , ~.." . , ,..,~<."~:!l~'~~:,,w..,.~...,,-.:~._,,".' '. .' ". . ',' ' ' . ".._ :,"'*'_"'_'___"'h'__"_"'~'" "~ ""'~.>""_~_, Board of Appeals August 8, 1994 Page 2 Buss said she is glad Haug is trying to preserve an old structure, Haug said sticking to the requirements is going to make the building unusable for anything. Carlson asked if the Board was willing to work on the requirements. Buss said she was because she felt it was a nice idea to preserve a nice old building and that businesses in homes would have problems like this. Haug said this building was on the only commercial lot left in the neighborhood. Boose said that, if the Board went with the Code amendment, it would not be limited to nice old houses like this one. He noted the City has expected other small businesses to put in bathrooms in the past - for example, when Dane's opened their second store on First Avenue. Werderitsch asked if there were unisex bathrooms allowed anywhere else beside gas stations. Boose said that gas stations are not required to have public restrooms, Haug said the difference between her case and Danes was that Danes was not located in a historic old house and hers was. Werderitsch asked what the timeline for her project was. Haug said she had the electricians in the building now. She said she would like to have something worked out by mid-September. Werderitsch said he would rather think about the Appeal longer if it fit into the timeline of her project. , Werderitsch moved and Buss seconded a motion to defer the Appeal to the September meeting and request staff to investigate a possible way to permit the project without amending the Plumbing Code. Boose said there is some flexibility in the Code for homes on the historic registry. Haug said she investigated 0is, but the house was ineligible. Carlson said he would like to see the Board give a specific reason for their consideration of this project--in particular, is the Board taking this action because they want to encourage a small business or preserve a nice old house? Christine said that preserving nice old houses was too subjective a justification for him because the house was ineligible for historic status. He said he wanted to encourage small business. Werderitsch and Buss agreed, The motion carried 5-0. CONTINUE DISCUSSION OF CONTRACTOR REGISTRATION Boose highlighted Burnside's memo to the Board about the city's liability in contractor registration. Boose said he checked with other cities in Iowa which request the contractor registration number. He said the amount of enforcement and follow-up varied a lot among the cities. He said Davenport requires licensing for all businesses including contractors. He said the contractor registration number is a requirement for obtaining a city license, and, if they don't have one, they don't get a license until they do. He said the only group this doesn/t hit is painters. He said Davenport requires that, if an owner comes in for the building permit, that person must do the work. Boose explained that Cedar Rapids requests the number on a permit application. He said the office will issue the permit if the number has expired with a warning to reapply. He said the city will not issue the permit to contractors without the registration number. ,--'" '~" - ,,'..,.. " "-",',' 0.",,',',' ':.': ."...,)""" ~'--' .",y' :" ',:'; - , , ..., . ", '.,1 ,i .. 0,"1,': '", , ,i:~',,-,,; ','_., ..' - ',.' '-; ~~,;, ' :' -..: "(\' " llI!lmlI' , , ,,_.1 ,I " [ " (~ \ ,~ ,~i1 I I, i t , I \ " )',,' '~"::~ ',!l,'~ ~j "!ij I~[~ " ../"1' " , .",~.'~, ,,>1'..\1,"1 , ,,-,.. .' , '"' . ,', . "-1 " .,-, ':',.1 " , , '....,: f" .j' " . '; ._..._. _ ,.._._ .___~.,' ,,",' ~ L'-'.-..;':~ ~,.<~ ~:,::,~~~....i'~:~"",.__,,~_, . " , , ' , " , _.,..~_:.-..,,_...,_._~,_..--'......~.........,"""......._;....-...._",--, . '" Board of Appeals August 8, 1994 Page 3 Boose said'Dubuque will hold up the permit and explain the process of registration to the contractor, but that the staff will tell the homeowner to come in and get the permit for the contractor. He said that Des Moines requests the number on the permit application but doesn't do anything to enforce it. Christine asked if any of the cities felt that requesting the information was helpful. Boose said not really, but both staff in Dubuque and Cedar Rapids said it helped to get owners to ask questions of the contractor. Buss asked what it proved to be registered. Boose said it proved you had liability insurance and Workman's Compensation. "~I Werderitsch said that, unless Iowa City becomes proactive like Davenport, requesting the information without enforcing anything is rather a waste of time and doesn't really help the consumer. Christine said he thought the point of requesting the information was to help discourage fly-by-night contractors doing work and skipping town. Carlson said it might help to have a tag on the contractor who gives out a false name and address to the owner so that there is no way to find him or her. Boose said this type of operator is not going to go in to get a building permit in the first place. Carlson said he discu~sed this with Jane before the meeting, and she felt the city should just have a blank on the form, keep out enforcing, and perhaps prepare a brochure explaining what registration means in order to help people get the information themselves, Burnside said this was a good idea, as the Labor Department has a complaint system set up for consumers, Werderitsch saicLhe liked the idea. "'I @' Boose said there already is big red sign in the area where people pick up a permit application. He said that he thinks another hand-out is not a good idea, because people already leave with a handful of papers. Burnside said they could have a hand-out to give to people who request it. Buss moved to recommend to the City Council that the Contractor Registration number be requested on a blank for voluntary disclosure on the building permit application along with a hand-out explaining contractor registration for those who request it. Maas seconded. The motion carried 5-0. OTHER BUSINESS There was no other business. ADJOURNMENT Buss moved to adjourn the meeting at 5:50 p.m. Werderitsch seconded. The motion carried 5-0. Approved on: _~K /2; /rf1 By: r Carlson, Chairman Board of Appeals hisbldglboaB.8.mln , . J T_ ~~tl~ 1'..,--,-",'...".. '<' ..'., ,.."..,,""",.,",.'....'1"1..'.." '."'..fd'.""" ';<r::,:",:;,:,;"'\' .... ,.." ~5'U; ~ ",:,:/:',: ',.';' ; -,'" "...,':,;"\,~,..,,,)':: ',! (;;'"'0' -'_~'-''''' ,--':-< tP-\ ',-. ,.,. ,; ; ,,;.. :~' , ~.:..I' .,1.'- , : ~ ~\t\ j; J (- \ '~ ~ { f I I I , ,b I q , ~~. '~! ,'i i} , W '. <I Y I . .' ", .",~t: \'1; , "",""1, ' '".' .. ,.~, . , 'N . ' " '.J,:'", , 'w,.., ,.. . , h"""'" '"...,..~,.L.;",' ,:!'....~...~".,~~';..-.:......;. " __.. _____..n'...........,L~ ~.,_.'.._;._ -:..~.U_"r' "'..__._ -_:..;,,-,-- p,,:,'+T MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, JULY 20, 1994 - 5:30 P.M. CIVIC CENTER LOBBY CONFERENCE ROOM IOWA CITY MEMBERS PRESENT: Trey Stevens, Roger Christian, Tim Finer, Eric Rothenbuhler IOWA CITY MEMBERS ABSENT: IOWA CITY STAFF PRESENT: Cordell Jeppsen Shaffer, Brau, Helling, Burnside, Hardy CORALVILLE MEMBERS PRESENT: Allan Winder, Beth Johnson, Vergene Gregory, John Jennewein, Rex Brandstetter, B.A. Horner OTHERS PRESENT: Rene Paine, Carol Spaziani, Kelly Hayworth, Colin Ives, Larry Quigley / RECOMMENDATIONS TO COUNCIL: None. '_\ LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION 0, v Cable TV/franchise renewal process. SUMMARY OF DISCUSSION Shaffer outlined the highlights of the refranchising package. Brandstetter said Coralville's priorities are origination capabilities, access to equipment and training in Coralville for local programming, a staff person for community programming assistance in Coralville, and repre- sentation on the Community Television Group (CTGI. Winder noted that Coralville applies franchise fee money to the general fund and any money to be spent on cable related needs will need to be fought for, Stevens said it is important for Coralville to have a formal role in any future PATV contract as their subscribers help fund PATV/s operations and will be contributing through the pass-through fee. Brandstetter and Stevens said cooperation in regulation should be pursued. Spaziani reported the new A V Librarian will begin work in mid- August. Paine reported PATV will begin producing community interest programs with the assistance of recent workshop graduates. Shaffer reported that he has been contacted by several small towns served by Vantage. Vantage is being sold and it is possible that intercon- nection with Iowa City may be an interest of some surrounding communities, which could enable them to receive the Government Channel and Johnson County Board of Supervisor' s meetings, and for North Liberty and Hills a connection for Project Schoolout. " ,; ,!' -. CALL TO ORDER The meeting was called to order at 5:40 p.m. (=- . ) 0 'l ' " -~-~~-- , j',""'-..."....'."""'''' , , ' " ,"', ,"",:' i, ',;' "/:____~l :!.'~',...,.':,' -"\:,-'" " '2,,,,' ':",.'",02.' ',::,:'.', , ", , "~: " , ',' "': :,' ,'~:"..::' i~":O:';\: '<i: ,': ~a'1' .,':"...,..,"-.""""''\''., ," " "/5 ," " Ild:: .. ,", "',',"'" ~' ',~ ':, <, , ,;)1J;.'::;Z], /--'-" .\ (-''\ \( ~\ ~ : r ' I- i i I I : I 'C'~ ~~6rl , , I ,q )5 ;' , "' , _ '~t ;,\-1, ~ " , ", . :,' , ,.. ~ ."..., -", . Broadband Telecommunications Commission July 20, 1994 Page 2 APPROVAL OF BTC MINUTES It was moved by Christian seconded by Finer to approve the June 15, 1994 minutes. Unanimously approved. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. IOWA CITY/CORALVILLE JOINT MEETING Shaffer outlined the highlights of the refranchising package being negotiated with TCI. The system will be rebuilt with state-of-the-art fiberoptics providing capacity for up to 77 channels with an eventual capacity of 100 channels. 20 additional channels will be activated upon completion of the rebuild. Access to the so.called Information Super Highway will be gained. TCI will invest 8.27 million dollars in capital improvements. The most common subscriber complaints, outages, poor signal quality and availability of repair services are addressed. A local access package of from 1 to 1.5 million dollars will be available to PA TV, the Senior Center, the Schools, the Government Channel, the Library and Coralville for funding facilities, equipment, and services. In addition, operational expenses will be provided for PATV, It is not known at thi~ time who will be providing community programming. The current contrac. tor with PA TV has expired and the City is in the process of re-negotiating the contract. The City wishes to ensure there is some community programming element in the refranchising package if that is Council's desire. TCI has agreed to interconnect with surrounding communi. ties on a cost-sharing basis. There is now enough local programming, such as the Johnson County Board of Supervisors and educational access, that is of interest to the surrounding communities. There will be a separate one GHz institutional network (INETl return line which will pass all homes and businesses, The cable company intends to use the INET for commer- cial purposes and to set-up an alternative phone service. The City, Johnson County and the schools are interested in using the INET as a means of distributing video, data, and perhaps eventually phone service. Winder inquired about the rebuilding time frame. Shaffer said the, entire rebuild will take 18.24 months, Coralville will be able to originate from their City Hall. Hayworth asked about the need for separate origination equipment in each building requesting an origination site, Shaffer said any building within a 2.mile radius could be connected to the fiber origination equipment (the DDM 20001 by coaxial cable and transmitted from the DDM over fiber. Optimal DDM placement is being explored to maximize access for the least amount of money, A single DDM costs around $25,000. Origination sites (and the DDM 2000 equipmentl might be shared among schools and governmental units. Bill Blough has indicated that the sooner plans for origination sites are developed the better, as design plans can then proceed. Shaffer has been meeting with those entities who will be using the INET and DDM equipment to provide them the information they need. TCI will leave determination of DDM sites to the City. Christian asked about standards and future compatibility, Shaffer said the DDM is protocol flexible. Two DDMs have been negotiated - one for the Civic Center and one for the proposed CTG facility. Stevens said that one goal of negotiations was to ensure continued state of the art in Iowa City. This goal has been reached and articulating this to the community will be important. Shaffer then turned to the access and INET components ._..':~_.."... It.- ..... o,C)~ T ~ ~. . '" : l ,10, " ,', ;:~if.j', ^ ""-'," , ' [ , ,.'\ ""i [ , \\ \ \, ~." , " ,: "fo',,'; , , i " ' I i , I I i i Iii i , ,! I , , : ~, I II' I !, I J \\l,,': \- 0'( .> ~~fJ "t'~ .-.......,; '(.....,....0...' ~ 7;41'1 ~ 'I I' I.'S " \ ,~ , .', . ,,1\\1,\ " , , ". . ,'~. .~,:~.., Broadband Telecommunications Commission July 20, 1994 Page 3 of the package. An approximate 5,000 square foot CTG facility would be obtained to house the Government Channel, the Library Channel, PA TV, the Senior Center TV and the schools access channel. It may not be possible to purchase a building with the available funds. The CTG facility would permit the member entities to share studio and playback facilities as well as participate in volume buying, maintenance and repair consolidation, etc. Over $200,000 would go toward equipment for community programming and public access. The Library and Senior Center would receive about $20,000 each for equipment. Money has been set aside for the schools to build upon funds already being raised in relation to Project School Net. In addition, the company will assist in a pilot project with the schools that would utilize the DDM and fiber,capacity. $20,000 will also be provided to the schools for video applications. $300,000 will go toward the position to do community programming as a result of what was learned from the Community Needs Assessment and the interest expressed by Hayworth and Brandstetter. Funds have also been set aside for Coralville's video production needs. About $280,000 will be allocated for equipment replacement. All of the monies for access will be provided up front and collected through a pass through charge to subscribers. The company believes an increase of about 80l) per month in subscriber fees is the top end that any market will bear for these kinds of expenditures. The monthly pass through increase for the total' access package is about 70C per month per subscriber. After the money has been recouped by the company, the pass through may be dropped from subscriber bills. Brandstetter said that he would support a $1 pass through and believes that given the improvements being made, a dollar could be possible. Hayworth and Brandstetter said Coralville's need and request for a DDM is a high priority. Jennowien said if TCI offers phone service and the telephone companies offer video services it is unclear which regulations would apply to TCI. Shaffer said those issues are now being debated by congress. The House passed HR3636 which eliminates local franchise authority. Two companion bills are in the Senate, S 1822 and S2195, the form-er preserves some franchising authority. Both bills treat phone and cable companies as similar entities. The City has been lobbying Leach, Grassley and Harkin on these bills. Gregory asked about the Johnson County Board of Supervisors initial efforts in regulating cable TV. Shaffer said the cable companies operating in Johnson County have not recognized the franchising authority of the County. In fact, only eight counties nationwide currently reguiate cable. At some point J. Patrick White decided to pursue regulation, possibly in response to subscriber complaints the County has been receiving. Brandstetter said Coralville does not have the opportunity to negotiate for something totally different from Iowa City. Coralville's approach has been to let Iowa City take the lead and then fine tune their proposal. Coralville would prefer to renew their franchise so it would run concurrently with Iowa City's. Coralville's priorities for negotiations are the ability to originate (which would include a DDM 2000). access to equipment and training in Coralville for local programming, a staff position for community programming assistance, and representation on PATV's Board of Directors and/or the CTG. Winder noted that at this point Coralville has no money to spend on cable related needs because the franchise fees have been going to the general fund. Any money Coralville will be able to contribute will need to be battled for. Shaffer noted that there is a chance that Coralville could increase their franchise fee from 3 % to 5 % and that addition- al $25,000 has not been allo,cated yet. Brandstetter asked about the resources needed to operate a channel. Shaffer said the Government Channel has three full time and four part time staff. In addition there are work study students, interns, and volunteers. A channel could be minimally programmed with a playback deck playing a four hour loop and a modulator, but subscribers seem to expect much more today, The Government Channel playback machine costs around $19,000, portapaks can cost $3,000-$5,000 each. Brandstetter asked about the proposed switching mechanism to permit Coralville residents to view their live City Council meetings simultaneously while Iowa City residents view live Iowa City City Council meetings. 1....'n.a.t. ._~,. ~'~"---=v.- -,,'o.J<:""'" "'. .. I,! ld. ',' "'\J.; , , , ^ lif:.0:ffJ', ---.... ,( -,.\ \\ I~I '"'( '\ ' J I ' I" , ; , i , I \ , , ,-...'\.- fr'" ,,~u~ .' ~' I, "' . , "It' "'\\',', '., .. ,',,' '" . . , :.1 , ".'. .'.,... ...' ~".', ,~.._,,' Broadband Telecommunications Commission July 20, 1994 Page 4 . '.' , Shaffer said individual subscribers could not view both meetings. Those in Coralville could receive only the Coralville meeting. But, such a switching mechanism has been discussed with Blough, and it can be done. Stevens said that the perceived need for Coralville to have its own access channel and the specific programming needs of Coralville may be accommo. dated by the new arrangements without the expense of sucli a new channel. That is video and interactive programm,ing will be split into two channel on the new system, leaving a great deal of room for additional video programming on the new Government Channel. Jennowein asked about plans to expand the number of access channels if the number of channels available increases. Shaffer said there will be a stipulation in the franchise agreement that up to 10% of the channels or 10% of the band width will be reserved for access applications. Shaffer explained the new system will be addressable and each subscriber must have a converter box. Efforts are underway nationally to develop standards so remote controls would be universal. Winder asked about the impact of rate regulation on the company's ability to provide the resources in the package. Shaffer said that according to the City's consultants t'le current proposed package is the best she has seen for this size community. Other consultants Shaffer has been in contact with have also expressed surprise at what Iowa City was able to negotiate for what is promised. It is hoped the franchise can be signed prior to any changes in federal legislation. Rothenbuhler asked if any parts of the rebuilt infrastructure will be separable and might be sold off by the company, Shaffer said the company could lease space on the fiber network to other interests' to generate other revenue streams, Shaffer reported about $75,000 has been spent to date on refranchising and about $100,000 will be spent by completion. The return from the access package, the INET package and the franchise fee is about $5,000,000,000 over the ten year period. Some refranchising costs may be able to be recouped from the company. Shaffer provided an overview of the CTG. The CTG consist~ of entities currently programming channels - the Government channel, the Library, PATV, the schools and the Senior Center. There is some overlap of each channel's efforts. The CTG is intended to centralize and coordinate those efforts in a central facility, and achieve the economics of scale for purchases, repairs, etc. Brandstetter said Coralville would like to have representation on the CTG. Shaffer encouraged Coralville's participation, Stevens said it is important for Coralville to have a formal role in any future PA TV contract as Coralville funds PA TV through their rates and will be contributing through the pass through charges as well. Shaffer said PA TV is operating on a month by month basis and contract negotiations are continuing, Negotiations have centered on PATV's future role and function in regard to public access and community programming. If PA TV decides their role is not to provide community programming, that function will still have to be performed by someone else, There are no further PA TV contract meetings scheduled until PA TV comes to a decision. Coralville will be contacted when those negotiations resume. Hayworth said Coralville's focus has been on community programming rather than public access. Stevens said that community programming will be provided, but the mechanism has yet to be determined. Shaffer said Iowa City has filed for rate regulation authority with the FCC and has reviewed the company's rates. The company's rates are within FCC guidelines, Hayworth said Coralville has filed for certification, Stevens said Coralville and Iowa City could cooperate on rate regulation qnd Brandstetter agreed. Shaffer said Iowa City collects a 5% franchise fee, which amounts to $260,000.$270,000 per year, The original franchise stipulates that all franchise fees be spent on cable-related uses, No general fund monies are allocated. Brandstetter said it is one goal of his to obtain as much of the franchise fee for cable related uses as possible and obtaining funds will likely be incremental. ,... - 0,. ~~: , .",',0, ,'),'" ;,,' ','" ,,:.' ,,../:, ~' . I : ,1 '. ~'~17 ......,'..' ,....,"'1"',., '15 '/ .'. I S"'I &0,: ',"' \,,-''-',' . "~':, ' i, ~$~ ,,' " , [ !i.:) ( \ , "I, ~I iI , I i I " , , I k. II'" , , II ,t_, \ '.-- " p ;~~;,~".; 1~' r ,\ ,'l(-' 0 ~~17 .......'..',.., ""'r:'''' is- .' J'l ""I't': ' , -~ -\,\ 1 " '~ ., " , ...,"- , ". . u, _._~...~. _' ,_.~_..v.'w" ~,',,,. ,;.~, '_'._ h_., ,~__.._. .. . Broadband Telecommunications Commission July 20, 1994 Page 5 LIBRARY REPORT Spaziani reported interviews for the A V Librarian are taking place and the new librarian should begin work in mid-August. The recently hired A V Assistant has been receiving training from the City Cable TV staff. The Library is very interested in community programming and has lots of inquiries by various organizations on how they can get their event or message on local television, especially events in Meeting Room A. ECC REPORT Shaffer said that Pat Braunger' s replacement, Mary Jo Langhorne (the school's Media Special- istl has just been hired and he will be meeting with her at some point in the near future, PATV REPORT Paine reported that PATV is now programming on Sundays beginning at 10:00 a.m. Staff assisted series proposals are being accepted until the end of August. Colin Ives will be coordinating volunteers, especially new workshop graduates, to assist in community interest programming. This effort will provide workshop graduates with hands-on experience and a chance to work off workshop fees, as well as enable more community programming to be produced. The first such effort will be a domestic abuse seminar. Possible members for the Board of Directors will be finalized at the next Board meeting. LEGAL REPORT Burnside reported she is reviewing the working drafts of the franchise agreement and the ordinance. The 28E agreement between Coralville and Iowa City to produce Coralville's City Council Meetings is near completion. Burnside has finished her opinion regarding the use of "lnfoVision" for the government channel's interactive service. The names should be checked for others using the name in Iowa and then registered with the Secretary of State. CABLE TV ADMINISTRATOR REPORT Shaffer reported receiving ten complaints, two about how installations were done, three about outages, three about billing problems, one about acquiring service, and one about a sidewalk repair. Shaffer received calls from Tiffin, West Branch and North Liberty. Vantage cable, the cable TV providers in those towns, is being bought by Galaxy. Those communities were inquiring what they might do, This may be an opportunity to facilitate an interconnection. Input into the federal legislative process is continuing. Shaffer has started meeting with a group to explore uses of the INET and the benefits of coordinated efforts of the County, City and schools, especially in regard to data and phone appiications. CABLE TV REFRANCHISING/RENEWAL Shaffer said one or two more meetings would be needed with Bill Blough. The lawyers will begin work shortly thereafter. ,.,..,."'.;.r~ ~~.~ ' -:--" ~ - - ,), ,".:',.,",'::~,:'.,..,..";,.:\' o _, ',::',::.,,~' :\;,1,\'" . :...."'. "'. . ... 'I A o I.j 1.... uO. 'pO"\",,,'_',," ,-..,-,..,, , ,~. " ., -,", :,. c." ',: , ':/''' , ' , ," , '" ,"' , ":"Ir'" " '-:"\"'1 ;~, "',' >, ",' , " , ,''; ;~.;.' , "." 1 j.., , ;,,' '~" ' ' ...' . . . _,._ 'w~"~" """-.,. t-"'_""~ ~~ .:...~ ,,_ _....:~__._~. (", , ., ' --- -- -_....-._._-..-_....-,_.......,'~.."".,,'_......._- - ,"4. Broadband Telecommunications Commission July 20, 1994 Page 6 APPROVAL OF THE BTC ANNUAL REPORT It was ~oved by Christian, seconded by Finer to approve the BTC Annual Report. Passed unanimously. " ' PUBLIC DISCUSSION None. ADJOURNMENT , ' It was moved by Finer and seconded by Christian to adjourn. Unanimously approved. Adjournment at 7:45 p.m. \btc7-20,mln ~r I... . Respectfully submitted, " " 'J~ r-' \ \ "~, v,,~1 '1 ,) I ~ "'/,'! , ': . ir';. '~~~='-", "::Z""{'^;,', 1 ,",'-; ,,';.cf..<:,'~~iI;;T.,...':,~.":'\"'.' ;A, ~~;'I " :,,,' ,....,.~.....\:....^'.:\J5 :: I d'i L '" "".11 "_". I i' ;:,',:1; ,. ,". " z&~1ia' ~D~" ,....'.. , .\ -'\ ( , \' \ " ~ 'II, ! " I : I , , , , ' ! I~, II. ~ J1 .' :('~;' t; ( .": I~ +.,~ 'Dill' I ',f" ." {(~ 0 .' " .' . ',.", - '" , ':fl\" , " , . ....' ~ ". ~. . , :~ '~ '.._,._ .',,',""...m...~ ... MINUTES IOWA CITY HOUSING COMMISSION JULY 12, 1994 CIVIC CENTER - LOBBY CONFERENCE ROOM MEMBERS PRESENT: BENJAMIN J MOORE, ROGER J REILLY, ROBIN PAETZOLD- DURUMERIC, JAYNE SANDLER, JAMES L HARRIS, CHARLES EASTHAM MEMBERS ABSENT: JACK MCMAHON STAFF PRESENT: MARIANNE MILKMAN, STEVE NASBY, RON HENDERSON RECOMMENDATIONS TO COUNCIL: None MEETING TO ORDER: Meeting was called to order at 8:00 AM by Chairperson Moore, MINUTES OF JUNE 14, 1994: Minutes were clarified and motion to approve the Minutes of June 14, 1994, was made by Eastham, seconded by Paetzold-Durumeric, carried 6-0. Affirmative roLl call vote: Moore, Paetzold-Durumeric, Sandler, Harris, Eastham, Reilly, Absent: McMahon, PRESENTATION OF APPLICANTS FOR HOME FUNDS - NASBY The 1994 HOME program set aside a total of $185,000 for projects by CHODOs, Two applications were submitted for HOME funds, Hawkeye Area Community Ac~on Program, Inc. requesting $58,221 and Greater Iowa City Housing Fellowship requesting $185,000. Eastham could not participate or vote due to his involvement with Greater Iowa City Housing Fellowship, Presentations only were given at this time, A special meeting was scheduled for July 19, 1994, to vote on recommendations, Maryann Dennis and Bob Burns presented the application for Greater Iowa City Housing Fellowship, This is a joint effort between a non-profit and for-profit partnership. The project will consist of 133 two, three, and four bedroom units to be built on a single 30 acre site. The site will need to be rezoned, Rents will be at the local Fair Market Rent limit. An additional 191 units will be developed for market rate (over 80% of median income) owner-occupied and rental units. The project will expand affordable rental housing in a mixed income environment, The partnership will pursue a variety of funding sources for completion of the project, These include CDBG and HOME funds, tax credits, private equity capital, and private lender financing. A market analysis will be conducted examining four areas: day care, housing, recreational facilities, and commercial services. A professional management company, National Management corporation, will serve as the management agent with Greater Iowa City Housing Fellowship acting as site manager, ;',!, Lori Higgins presented the application for Hawkeye Area Community Action Program, Inc, This project entails the purchase of three previously-owned manufactured homes at $17,500 each, to be located in , ~ ~~ 1) :l~1 ts "" 1"" OJ t:., '" ~) ld/: "",\,''',:\',',' ~~b.... "'~ !IIlI. - , \ o ',' " ,,' " " .i"; ,~ ' ~' ,,' :' ~t: \'" . ; -' , ~ ;'. , , . "' , " ~ "" . " . ..,",."..:.:;,.....:.'.L"'-~.....:._._,..,_" " , " . - ',.,-.-. ~,..~.,---,,'-,~ -"~.,~,'",.-,-'..'....~~'.-,-' ,~. .'.~.--..,_.'.'.~-, ..._----~~--. , I , ~' , ".. , , , ." _._.__..,'~'"-,....:-,_. --, .._---,,_' .."., . PAGE 2 MINUTES IOWA CITY HOUSING COMMISSION JULY 12, 1994 existing parks, Units will be available to graduates of the Transitional Housing program with support services provided. Rents will be set at $325fmonth with a $25 discount if the tenant family pays rent on time and housekeeping passes inspection, All utilities will be paid by the tenant, Support services will be provided by Cedar Rapids supervisory staff, maintenance staff, and local Johnson county staff, TOWNCREST RELOCATION - NASBY '< a, Update on Application Process - Applications for assistance were mailed to Towncrest residents around July 1, 1994, with about' a dozen returned to date, About 80% of the units involved are not moveable, An appraiser will appraise units at full market value by ignoring the fact that they must be moved but cannot be moved, b, Potential sources of Loans for Replacement Homes - Few local lenders generate loans for mobile homes. Greentree, a lending agency, does loans but is not locally based, Interest rates'for loans on mobile homes are high from 12-15% for a ten year period, A pool of resources is needed, It is not known specifically how much money will be needed, No set amount of money will be given, Each application will be evaluated and money allocated as needed for actual expenses. CDBG staff will meet with Reilly and Sandler to explore bank loan options locally, LETTER FROM CEDAR RAPIDS AFFORDABLE HOUSING COMMISSION - MILKMAN '/'~", .t \~ ~r",'\ , '1 Ii , " " I The Cedar Rapids Affordable Housing Commission proposed a meeting of persons from Iowa City and Cedar Rapids to discuss areas of common concern, Housing Commission members felt this would be worthwhile to obtain new ideas, Moore was designated as contact person, CD HOUSING UPDATE - MILKMAN Milkman stated the house located on the corner of First Avenue and J Street is for sale, It was owned by the City and sold to the present owner for $54,000. CCN REPORT - PAETZOLD-DURUMERIC CDBG funds originally allocated to Salvation Army project were returned to contingency pool and re-allocated to Hillcrest, HOUSING AUTHORITY REPORT - HENQERSON Henderson stated the report on the statistics is the first for the new fiscal year, Public Housing higher turnover is expscted at this time of the year, August is the month with the highest number of renewals The new construction project has been placed on hold by the HUD , , ","'.:,',~? ,,.. " '~: H ' i,;il~, , L~~ (C-~ w , . .. -~"" ".0,: ,', ), "',"",....,..,;..,.,"'" ,,::.," '\ ',;.. ,~ ~:,; ^,:', I,""', ..,,',., ....',.",,,...,"- - '" ~~,8 ..'..T".....'..., jJ' 10,; .., ,-",,-,'-," jj1l;J',il. ,',' " ,( \"i ., '" ~t: \'! " .~,.' .. .;\ . '..' ',"-,' ~ 'M,.. . " " ','."', ""~..' , . " , ':~ . ',..'" ",_..^_,._u,_. . .'-,- ;,., ,- .,.~-' '~".'''' ~.,.., "- PAGE 3 MINUTES IOWA CITY HOUSING COMMISSION CIVIC CENTER LOBBY CONFERENCE ROOM attorney, She wants clear title to the property, which won't happen until September, Staff is trying to work around this problem, OLD BUSINESS - Life Skills Funding Request, City Finance Director, Don Yucuis, submitted a budget statement memo to the Housing Commission at their request. He stated there will be a negative cash balance at the end of the fiscal year and that no new initiatives or programs could be started or charged to the Assisted Housing budget, Motion to deny Life Skills request for funding at this time was made by Sandler, seconded by Reilly. Housing Commission members discussed the motion, Sandler stated there are no funds available as stated by City Finance Director and is not sure this is the time or place to fund ' this request and it needs to get off the agenda, Eastham stated the budget statement from the city Finance Director is referring to FY94, The request for funding is for FY96 and this is too drastic a step at this time and requests no action be taken, Moore stated a vote for action at this time is needed so that Life Skills can move forward and research other funding developments and not be left hanging, Life Skills can request funds again for FY96, Harris stated CDBG funds should not be forced to continue funding and a subcommittee should be formed to investigate. Roll Call Vote on motion: Ayes - Reilly, Sandler, Moore, Nays - Harris, Eastham, Paetzold-Durumeric. Absent - McMahon. chairperson Moore declared Motion did not carry, (': J [~'\ \ \ r~ Harris stated he would be willing to set up a subcommittee. Motion to set up a subcommittee to investigate funding sources was made by Paetzold-Durumeric, seconded by Harris, carried 6-0, Affirmative roll call vote unanimous: Moore, Paetzold-Durumeric, Sandler, Harris, Eastham, Reilly, Absent: McMahon, Chairperson Moore declared the motion carried, Item will be taken off the agenda until the subcommittee is ready to report. NEW BUSINESS - ,~ - Board of Appeals - not discussed, ADJOURNMENT: : I , , i , I I r. \ I 11 Motion to adjourn at 9:40 AM was made by Moore, seconded by Sandler, carried unanimously 6-0, HC794 {(n'6,n,~-~--~- ~ ._-,.~ ,)",,: ',:' ;,1,". " :,/,' ',." ,,,,,,., ~,' ':' , - ~~ -- L I' o ~' f ~~ ., ! ".....,....,.".,'".""., ';\,1,,-1".': i5 I" [~ I I , " " , In, ,0" .,..,,, ,~,' , " (. .~; '. ,"'"~........ .l (-.\ \1 ,,~', ~ I I. \1 r. . r I ! I"~ , I~ I' \ ' I i ........... ~~~\ ~,"""I""-- " 0 ' ~-)' , " ,r: i "' , , '~~t:,\'I' , '~- , '.. .. , " ~ "- ~. . '. ',1', "~-',,,,-,",., ""~-"~'-~~,.,-- -,~_...."..,..'"",",.,',,~ ,'.-;.'".'..".'-" .. MINUTES IOWA CITY HOUSING COMMISSION JULY 19, 1994, SPECIAL MEETING CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: BENJAMIN J MOORE, ROBIN PAETZOLD-DURUMERIC, ROGER J REILLY, JAYNE SANDLER, JACK MCMAHON, JAMES L HARRIS, CHARLES EASTHAM MEMBERS ABSENT: NONE STAFF PRESENT: MARIANNE MILKMAN, STEVE NASBY, PATRICIA CONE-FISHER RECOMMENDATIONS TO COUNCIL: Motion to recommend to City Council that the CHODO Set-Aside funds be allocated $35,000 to Hawkeye Area Community Action Program and $150,000 to Greater Iowa City Housing Fellowship was made by Reilly, seconded by Sandler, carried 6-0, Affirmative roll call vote: Moore, Reilly, Paetzold-Durumeric, Sandler, McMahon, Harris. Eastham abstained, MEETING TO ORDER: Meeting was called to order at 8:10 AM by Chairperson Moore, DISCUSSION OF APPLICATIONS FOR HOME FUNDS - MILKMAN/NASBY patricia Cone-Fisher, Assistant City Attorney, was present to discuss her memo to the Housing Commission regarding Conflict of Interest, She stated an "interested person" is one person who serves on two boards or groups and should not participate in discussions involving his or her organization, also when a pool of funds is involved. Appearances of conflict of interest must be avoided, Conflict of interest should be dealt with on a case by case basis, Decisions need to be specific and should be public record, If anyone member of the board feels there is a conflict of interest, ask the person directly. If the group cannot decide, a legal opinion from the City Attorney's office should be obtained, Eastham stated while he did not agree with Cone-Fisher's opinion, he would abstain from voting on both applications, Applications are requesting'more money than is available to allocate. Housing Commission members discussed the presentations that were given at the July 12, 1994, meeting, A total of $185,000 is available to allocate to CHODO applicants, HACAP is requesting $58,221, If awarded, HACAP will secure manufactured homes as soon as lots are available. Existing staff will be used. The $300 rental charge to the tenant will cover maintenance costs, it does not cover any administrative costs. Greater Iowa City Housing Fellowship in partnership with Robert p, Burns is requesting $185,000. Both rental and owner-occupied units are to be phased in together and the intent is to intersperse both together, Greater Iowa city Housing Fellowship will eventually be manager of units, Initially, a management company based in West Des m., ~ 1_ ...:..'" , J ' ',0 ',', ;" " ' ' -', I,... ,', ",;.,', ':',,:, ',,' '.' ".," ~"I' ,',:.:',",,"..', ~,., " '..r......." )5 ' 0" " . \ ~_UjR", "...,..'; ., ,; '1(' ,::~',~k\"ll- . ,"" .. ':~, /",.. ~,:C"' .:'" ","'f '/" """ , , ,.; " '...' ,. p,,' ",;~,>........ ~ ,.,- _ __'~~.....:i_~':;.'~->::.'.5__~,.., ^"~,:'::-:'X,,,-;~~l...~_.:J~'~,..-'L::/~~~~2~,;!~~~~..~..:~.~,",_.__._:. '~ ., i , 'i PAGE 2 MINUTES IOWA CITY HOUSING COMMISSION SPECIAL MEETING JULY 19, 1994 , ,I Moines will manage the property. Site of proposed project cannot be revealed at this time due to negotiations, Design review will be approved through Planning & Zoning and City Council, thereby providing an opportunity for discussion and public comments. If the project does not fall together, the money can be reallocated and the partnership would be responsible to repay advanced funds, The land will 'be security even it only half is developed. Burns stated structure of funding and financing has been structured ,this way on purpose. Preliminary planning money is being funded by Burns, "', Motion to recommend to City Council that the CHODO Set-Aside funds be allocated $35,000 to Hawkeye Area Community Action Program and'$150,000 to Greater Iowa City Housing Fellowship was made by Reilly, seconded by Sandler, carried 6-0, Affirmative roll call vote: Moore, Reilly, Paetzold-Durumeric, ,Sandler, McMahon, Harris, Eastham abstained, J .:; , , I , j ADJOURNMENT - Motion to adjourn at 10:08 AM was made by Paetzold- Durumeric, second by Reilly, carried 7-0, Affirmative roll call vote: Moore, Reilly, Paetiold-Durumeric, Sandler, McMahon, Harris and Eastham, There will be no meeting in August, APPROVED BY: f,: C-'~ \ ~ r(' I , ~, I Il \ t. ~ , ;1 ~r," -"I tl' , '~ W\ ,,' r:w'~'~';~-:~,,-'m~'--"T'i-'7'~ [C,' ~",.'.'" ',--. . .',' "', . ":'\\'~ .,.........".,"""..." ,.:,':::;.j>'),';:0,~}li;',,:::',;;;'\i ' -,; ",'I , 'fl" ~' '!1 ... ,},' , U> ,1 I ,- ,', " , ',/, .. '..--- .'1 ' ~"'1 8 ,:' ,.'11' .,<'" '...'....,'.,.11' .,'''''",..,.._......'r'...'T~' '" ,'I, ",' ,'., ,'",' .' ", /'s"i',;:;n} J"" Wi , ,'~>' : :,'J;;'~'~,;,:i.:"~,,,I'\ ,;', :L -,"1,' " ~~1 '\ ..."..."1'.'. ')c:. 4 ~? ,',' ,", '",.., , ii, ,i"j ~mf '_ I ;, --: ~t :,\ I,', ' "' , ,~' , '" ..,...', , I' '., .. " :;,:, '.......,,'~..;,. . . ,,-,_:.-_"-''-''''-'--~'~...,~.. ~'. ',,----,-,., q1l~) . MINUTES IOWA CITY AIRPORT COMMISSION TUESDAY, AUGUST 16, 1994 - 5:30 P.M, IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Richard Blum, Howard Horan, Pat Foster, John Ockenfels Ron O'Neil STAFF PRESENT: CALL TO ORDER: Chairperson Ockenfels called the meeting to order at 5:36 p,m, A quorum of the Commission was present, APPROVAL OF MINUTES: The minutes of the July 19, 1994, meeting were accepted as submitted, AUTHORIZATION OF EXPENDITURES: Foster moved to approve the expenditures as presented. Horan seconded the motion and the expenditures were approved 4 - 0, PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented, ITEMS FOR DI~CUSSION/ACTION: ,.....'.n i '. (~\ \ ~, 'T'\ I I a. Menard's storm water easement - Craig Thompson, from Shive Hattery Engineers, presented information on the proposed easement over Airport property for a discharge pipe for the Menard's water detention holding pond. The drawings also included a proposal to correct the drainage problem Menard created during construction of their store. " O'Neil said that the city Attorney's office is working with Menard on the easement agreement. O'Neil said the plans were reviewed and approved by the city Engineer's office, A public hearing was conducted on the agreement on August 11, 1994, No comments were received, I ! I II I, I k, II" i I I \ \ I ~,,,-/ , ' '1 ! I,'" Y' " ,/-;, l~~ \ ~:.~ l~ ,'to" , f'l~" I '{ L.."""7'- O'Neil reminded the Commission that, as in all cases, the Commission must look at receiving fair market value for any use of Airport property, The Commission directed 0' Neil to check with the city Engineer's office to determine what fair market value would be for an easement. Blum questioned whether there were any DNR requirements for piping the water directly to willow Creek. O'Neil will investigate, Ockenfels said he and Horan will meet as a subcommittee to work on the remaining details of the easement agreement, ([ ";\~"oG'~-'~ ''WIfWm1ITlnJ -" : ,), "'" !:;:'\',' - ","":,',' 'I ~ .,0, o '" ... ~ . ," A ,I,!, "'~"'o" ',.. ',' '.' / , ."""',,,",',1 ~~19 ,.",,' l' 'jc:.. ... ,,) !::mi1l '" " -,'i.. \' i "',' ' "",\1._,. , .' " , '. ".,,-.::--.: ,____-',',',:,..,_..c,,' b. Gordon Aircraft lease - O'Neil said this lease expires at the end of September, He said Gordon has expressed interest in leasing the large hangar in the new hangar building. Ockenfels appointed Foster and Hicks to contact Gordon to negotiate the lease, c. Master Plan study - O'Neil said the Commission needs to finalize the scope of services and needs to determine a schedule for selecting a consultant, Susan Horowitz has agreed to assist the Commission in the consultant selection process, She has read all the firms' qualifications and has ranked them, using objective criteria, ' She said that she looked for firms that had planners on their staff, Land use is an important issue, Blum explained that the Master Plan will concentrate on the Airport itself and land in the immediate vicinity of the Airport. Regional land use issues are not usually included in the scope of the services for the Plan, O'Neil distributed a list of 15 issues to be discussed as possible issues to include in the scope of services. The Commission discussed the list and discussed the issues they wanted to include in the scope of services to present to the consultants, O'Neil will put all the suggestions in final form before the next meeting, The FAA has asked to review the scope before it is sent to the consultants, ......-:--00' , l (~} r1~ .' I \ ., I I I I I i I I I i .: I , ~, I I I"'. I , ' d. South Hangar Building - O'Neil stated he is completing the bid package for the building. cathy Eisenhofer, from the Purchasing Department, and Jim Schoenfelder, the City Architect, are assisting O'Neil in this phase of the project, Blum said he would like to see some type of public use area for the tenants of the building, e. Fly-in breakfast - Ockenfels and Horan volunteered ,to conduct the paper airplane contest, Blum said his wife will assist but it is the Commission's responsibility to organize the contest, Blum said he needs assistance in parking the transient aircraft, Several groups that may be able to assist were suggested, Blum said Sertoma is not able to provide personnel for this part of the event, ' Blum provided the Commission with a drawing of where the different events would be located, CHAIRPERSON'S REPORT: Ockenfels said he was contacted by Eliot Jones in response to a letter he sent to him concerning painting in the Terminal Building, O'Neil asked about the commitment Jones made to paint the interior of the Terminal Building if the Commission supplied the paint, Ockenfels said that Jones indicated he was not going to keep that commitment. Since it is the Airport's building, Ockenfels said that the commission should go ahead with improvements without depending on assistance from rCFS, ", ' ! , r~' ~i,ll.-'" ".'~',.I~' " ,.i" J't,I;tJ ~il~~l~, L_~,_ Y-, -_.~" .--....... ~,O ' " , - r- )' ~ 0, .,. . - I I.! , \' ~'[j, '0. : """ " --, ""~':":: ;~!", E',ll~i~~~1"j ~', )' <,'. ", . ~,~f: \'/: " , .. ., '. ".. <, , .' , , '"' " "., . - .,- ...,...,"'"'-...~::; ".. .' __ __,.___'. ~,'__ .,__~,..,_______.__O'.',' , .~ " ~~1~ ,l''''C'~'' '-""''''':'~,'' '''-"','~ ~"r'~"~"'" 'IS .. _, '_.._...,._N'_'_""_"'~"_""'~'____"" Blum said there are several projects that should be done to improve the looks of the inside and outside of the building, The Commission directed O'Neil to develop a complete list of all the projects needed to rehab the Terminal Building. O'Neil said he is working on specifications to replace the roof. When specifications are qompleted and an engineer's estimate is received, the commission will have to ask the Council for funding for the project, There is no use repairing the walls and painting ~hem until the roof is replaced. Ockenfels said the Commission needs to look at a policy for non- aviation groups that want to use Airport property, This will probably include a fee to pay a staff person to be at the Airport while the event is in progress, He said the Commission agreed earlier that it is not fair to ask the Manager or Commission members to donate time for non-aviation events, An event may have to be rejected if there is no one available to monitor the event, This will be a future agenda item, Ockenfels said he was contacted by a firm that is interested in installing a self-fueling operation at the Airport, The Commission members said to put this on the agenda for a future meeting. COMMISSION MEMBERS' REPORTS: Blum said a commitment was made to the SCCA on September 25 to hold a rally. He would not be in town to help, Someone will need to be at the Airport from at least 8:00 a,m, to 5:00 p,m. Horan said he would work 4- hours, Foster said he will work the other time, O'Neil said the runway will have to marked and closed and a NOTAM filed with FSS. At the end of the day, everything will have to be cleaned up and the runway will have to be reopened, >.....~ J (~) ~ ~,~ 'f1 ADMINISTRATIVE REPORT: O'Neil said he received four fencing bids for Phase IV of the security fencing project, Favorable bids were received. O'Neil included information on the Fitzgarrald and Hagen cases, The results from the Hagen case were not favorable to the city and the case will probably be appealed, . i ! I , , , , : ~'.' . II' ; [' ; I, J ~ 1,':~_,";" '~; fq f,lr'\, L_-- Information was included about the improvements that are due by January 1, notified of the requirements, underground storage tank 1995. HLM and ICFS will be O'Neil said the lease with the National Guard will need to be modified, They want to lease a little more space than originally proposed. The Commission directed 0' Neil to revise the lease amount for next year to reflect the change, c;-"~.. , 0 ' , ' i, _.,'m u~___ .. )''''...'..'''''.. . -', ' ' : ':'i ~ ;~": ~:,' , ',': ",' ",,' 1::';",:'" :,':,:" ...,.. [ LItJH.ft1 . ",,0 - " ~ i .j- '. l""'!, '80: ., ,~": ,\,'.,' 1 ' :' ~;,:'~~\~: :,:" ':f"~,- " '1';-:",'. "',"_',t ." ':' ~ , jl. ,< , .. ,~ ",'.' :.: '1: :\, " --,',..,, ...., "',,, ,'..'" ,;"':',, ",' .,..,-'"',-,_.__..--..--------...,'" , " I"~"~: ._ ::,,~,~'A_,_,--__, \ .. ,!t SET NEXT MEETING: , The next regular meeting was scheduled for September 20, 1994, at 5:30 p.m. The next special meeting was scheduled for August 23, 1994, at 5:30 p.m. ADJOURNMENT: ,; . Horan moved to adjourn the meeting at 8:36 p,m. Foster seconded the motion and the meeting was adjourned, , 1 I " 'h I , I (. / '.... / ,~'ohn ~ckenf~l , , ../ t( Chairperson I) - ;.-" , J ,. (- \ " ~ v' I I, I ! I I I It ~ ~ '-,,' '"" ",:";':." ' ,,:.-,;., I' ,,:, .'\'.'" 'Jl,L:c..<;,..(~" 1.""'~~""~.~'..'r'~,""-""'"'''''''''''''r'.\'''''',,''''''' 'I'" '" ' , t__:L~~j...,.i,',\','o(.i:I","",'<;' ',',...,.:,r'I",.,.,"'."<("'"..,'" ,.....",',:',',' n' ,.:,/;hq<,,"S",i')~~";r:i,;..i;'.\, '..',.,'.',..'; ',' "i,.' .,',.?~.,..1\':,""~}; ~~1~ \":' . - ~ .'(," '~,~', ~O ,I ' ", ~' "..--17 - , ' 1'"- " ZZ:~ ,- ' , \ ~~~' l c~ \ '~ ,/,\ ~"i I, , I : I I i ~~ : !' ,I i,l ,~ ~~ ;~i; , ~' .', ," L, " " , "' , '" ,'~"W,'. , , '.. ,',I , '., f" . ~'.,k.,~.. ,.._., ....._;,__._.._,,'. c. ~", ,h "..",':,) :c.; '.'..,~:;:':",'.,.-_,i-., :, """",,, ~"...._,..... , MINUTES CHARTER REVIEW COMMISSION SEPTEMBER 14, 1994 - 5:35 P.M. CITY MANAGER'S CONFERENCE ROOM John McDonald presiding, Charter Review Commission: McDonald, Cain, Egli, Geasland, McCullough, Penningroth, Ringgenberg, Willis, Absent: Rhodes. City staff present: Karr, Smith. Tape recorded on Tapes CRC 94-5, Side 2; CRC 94-6, Side 1. COMMISSION ACTION Moved by Willis, seconded by Ringgenberg, to approve the August 31, 1994 CRC meeting minutes. Motion to accept minutes as corrected carried, 8-0/ Rhodes absent. Formulation of questions for public hearing with former Council Members and candidates approved as listed on attachment. ' CALL TO ORDER/APPROVAL OF MINUTES Chairperson McDonald called the meeting to order at 5:35 p.m. Moved by Willis, seconded by Ringgenberg, to approve the August 31/ 1994 CRC minutes. Cain asked that the August 31 minutes, page 2/ paragraph 3/ be corrected to read that the original motion was withdrawn, Motion to accept minutes as corrected carried, 8-0, Rhodes absent. FORMAL QUESTIONS FOR PUBLIC HEARING 9/28 WITH FORMER COUNCIL MEMBERS OR CANDIDATES. r Chairperson McDonald asked CRC members to prepare questions for former council members or candidates. McDonald noted that Bill Ambrisco wants to speak to CRC about Council Districts. Karr noted previous correspondence from Ambrisco had been sent earlier but stated that she will provide CRC members with another copy. CRC discussed the format for the 9/28 meeting. Penningroth said there should be time for both presentations by former council members and candidates, and round table discussion. McDonald said there would be opportunity for discussion on specific issues as noted in his September letter. Cain stated discussion should include specific topics for discussion, McCullough asked if there should be specific questions asked about initiative and referendum, Cain explained that discussion could start out with CRC questions on the general topic areas. Willis stated that the anecdotal campaign experiences from former council members and candidates will provide valuable information. Cain suggested that topics follow the outline starting first with election (district size, district candidate elected at-large vs. by districtl; campaign finance disclosure; Mayor selection process; and then council compensation. In response to Karr, Ringgenberg stated there should be a printed agenda with a list of the topics. Cain suggested that the chair should have one or two questions to start off each topic area, Karr reminded CRC members that the meeting is scheduled for 5:30-7:00 p.m, and discussion should be timed accordingly. ; '! ., Ringgenberg said that questions should be phrased, ~'in your experience, what are the advantages or disadvantages of . . ." Ringgenberg suggested that each CRC member select a topic and formulate a question, and offered to prepare a terms of office question. Penningroth stated that she will work on the election/district/s topic. McDonald explained that at one time all five council members lived within a four-block area of each other, and that was one of the reasons districting was considered prior to the implementation of the charter in 1974. Cain agreed that a reason for the districting was geographic dispersion. ' ~~~o " ~ . - rrw ], ',',.:N., ",' ;1 ,.", c."/ . , '.'.., "':. ',' "I"' ' ,) r;. , .. .) 10\:, ". "'-,,'-", .~ ~ '\'1 ,'" (",'=- 0 "\)'"'.-'-..., .!! .,0 '" ;' :; ""' t~i.bl' i', "' . , , ':~r\' 'i '\'\, . ;~, .,:,; , ", ,"' . . ;;". .,- ,,-"~'~"' -'-''''----.' , - -".-.. ,.,...~.--".,'~..,-,,,', .".. >", .',...,.."',,,....,,~~._,. ..., MINUTES CHARTER REVIEW COMMISSION PAGE 2 Penningroth requested information about the statistics on the number of votes, precinct totals, and the primary and general election results. Karr stated that she will research election precinct totals/district totals back to 1984, and 1974 time permitting. , Geasland stated that neighborhood associations are playing a more important role in cam- paign/election/district processes. McDonald stated that the formation of neighborhood associations have changed politics because of specific issues coming from each neighborhood. CRC members discussed district campaigning versus running at-large. Cain stated that the idea was for a Council member to represent his or her district but must also have concerns for the City at-large. Willis stated that the City's resource allocation system is not based on where you live and to get to "district-versity" is to invite the resource allocations system to work that way. Cain explained that the district concept, a system whereby you could be nominated from the district and elected at-large, 'originally came out of Texas and was devised so that minorities could be elected. I- McCullough stated there should be some specific questions on campaign finance. Ringgenberg said he would be interested in hearing comments about initiative and referendum. In response to Willis, McCullough stated that he is interested in asking about the number of Council members, Cain stated that one of the reasons the charter established a seven member council was because the original charter commission had nine members and it was found cumbersome to get anything done. McCullough stated he wants people's reactions to the primary system, Cain suggested asking, "do you like a system that has a primary election, do you like a system that has a runoff, or would you like a system where the highest vote getter is elected regardless if that I,' person has a majority?" Penningroth said she would like to hear about any problems associated with ~onducting two campaigns, primary and general. Karr stated she will work with McDonald to prepare an agenda including the questions to be asked by the chair. ,,. .1' cA \ ,~ . McCullough asked how to pose the Mayor selection process question. McDonald said that former council members should be able to respond to the question about the Mayor selection process. Cain stated the original charter commission considered options including having the Mayor run separately for an at-large seat, or having the Mayor only be elected from the four at-large seats. Cain asked if the charge to the CRC would allow them to devise a system whereby the Mayor was elected separately. Penningroth said yes. McDonald said there is a strong number of people who would like the strong Mayor form of government rather than the current way it is done. Egli said he would be interested in hearing if former council members felt there were any hard feelings after the Mayor selection process that affected their ability to work together. ,',I.f' : I , I : i I k: I! . ~ l,.; 'l ,If. MEETING SCHEDULE McDonald announced meetings were scheduled September 28, October 12, and October 26. Karr stated she is working with Cable TV for the October 26 public hearing. Meeting adjourned 6:45 p.m, " I' '~J', ,,' ',I, w; (j;' ltr'I,- {.I'I, "'( .' ~~f{O G~-,- ': ,~ -, ,_':0, "jl,)..,~:.,','}:'" ,I" I" '.",' ",Y"'-: "":,' ',..1"",. ,\' is'' ',,,"'''''','''' ;", '1'0' .',. -' ~"~'"-- > -'~ ~~;',;>, r \ d , , I! i I I ! I , ~ "I ff:~i:',' " I (:::C,.' '" 0 :t_ .' ~", j ;':' ','. " , , '''t ","\\!' , ','~, '. ;~. "' , " ., ~ ,~ ,'."., f" ," . . ,'. ' . ' " , ,__.., , ~,..~ "_.,;~""d,.,N~"-'--"''''''~'''i...'" '.~;~.:'~,,"","1<"L_~~_._... .. ..,,_...-_..---,-,.,---, MINUTES CHARTER REVIEW COMMISSION PAGE 3 Attachment QUESTIONS: . Elections Based on your own campaign experiences, were there any unreasonable barriers posed to your campaigning based on the primary system? For the people who were elected and served, were there any problems with powers of Council? Terms of Office? Do you campaign differently for a district versus at-large seats? Are the concerns for people in your district and voters at-large different? When considering an issue did you look at it from a district point of view first and the City second? Did you receive calls from people in your district? Should there be more districting because of the greater involvement of neighborhood associations? I F;\ \ZI Number of Council members? Do you like asystem that has a primary election, do you like a system that has a runoff, or would you like a system whereby the highest vote-getter is elect,ed regardless if that person has a majority? Were you comfortable with a primary and then general election process? Would you rather run in just one election? Are there any problems with conducting two campaigns, primary and general? I, . Campaign Finance Disclosure Are there any problems with campaign financial disclosure regulations? Did you find it confusing that campaign financial disclosure enforcement mechanism is done at the state level? . Mayor Selection Process Were there any hard feelings after the Mayor selection process that affected how Council worked together? . Council Compensation Did Council compensation affect your candidacy? clorklccom9.14.mln ~~gO ....-..""tJ:: " ,..--. -r- 1...,....",....,:...,',... .' '" '.., ':'\', ,: ~,..'''' . \, ,.. ,0,;(" !,)\: ' '" ..,'.....',...',...",....'.h ") 5,1 [j" " "J r""'-'..':~ ,',I, ". '- . , - "0'., . ,\ ~" . ....".. ~'o\'> ,8 \ \ ~ ."',-" ! '. \ .. , , l I I " , i If 'I' I, '.'\ ~l~,,,,,,,i,, \.~ 1 " 51 1 "lj ~l - 'j ! ,t",," -~ " " ;'j. "' . '.. "\ \~f ,"I, . ,,~, ",'" ~ .~..., . " .... -. .-......~. -..-..' ,_:.!:~~. ~. n_ ..._~___.._.*nA""'''J-''''-' ~~~ I "" ."""",-..""""""" U,,_.., 'I'" "''', " I" "''''''" "Ie. 0 t ~,) " · . ,_,,_~,__,".,.....'h',"C"'- .-" .:....:.,.. l;;'''._..:':.~,''''''~ MINUTES IOWA CITY PLANNING AND ZONING COMMISSION THURSDA Y/ SEPTEMBER 15/ 1994 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS f I PREU~~~~~ARV Subject to Approval MEMBERS PRESENT: Ann Bovbjerg, Sally Dierks, Dick Gibson, Jane Jakobsen, Tom Scott, George Starr MEMBERS ABSENT: Pete Cooper STAFF PRESENT: Boothroy, Holecek, Miklo, Milkman, Nasby, Rockwell, Trueblood, Haring RECOMMENDATIONS TO COUNCIL: 1. Recommend approval, by a vote of 6-0, amendments to the Subdivision Regulations and to the OPDH section of the Zoning Ordinance to require dedication of land or payment of fees in lieu of land for neighborhood open space. 2. Recommend approval, by a vote of 6.0/ amendments to the Subdivision Regulations requiring administrative review and approval of a single division of a tract of land. 3. Recommend approval, by a vote of 6-0/ to send a message to the City Council that the Planning and Zoning Commission recommends that the City impose full City design standards in the two-mile extraterritorial fringe area, as provided under Iowa State law, because of the Johnson County Board of Supervisors' disregard of the Fringe Area Agreement, and thus disregard of the City' s interest in both rezonings and subdivisions within the two-mile Fringe Area. CALL TO ORDER: Chairman Scott called the formal meeting of the Planning and Zoning Commission to order at 7:41 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CODE AMENDMENT ITEMS: 1. Public discussion of amendments to the Subdivision Regulations and to the OPDH section of the Zoning Ordinance to require dedication of land or payment of fees in lieu of land for neighborhood open space. Dee Vanderhoef, a member of the Neighborhood Open Space (NOS) Committee, presented comments on revisions made to the draft ordinance by the Neighborhood Open Space Committee in response, to concerns raised by Planning and Zoning Com- mission at its September 1/ 1994/ meeting. These changes involved an expansion of the purpose statement, inclusion of dry bottom storm water , basins and creek as potential open space, if suitable, and clarifica- tion of the accounting and rllfund procedures. ] - )""" "0', , ' , .. , , , " , , , 'V ,0 ~ " " ~ I""":"" ,,, !,,~ ~t ~ I I.! " "'1-.'".,.,,' ,!'l?i):W.}'" .. " ",\ .' r I. ,"' . '<~ .'.' . ,.J\\i.; . I;. .'.' , '-.' , " .'~'T ~' . . h,,'..._.._.._ ,.~. .... .-,.....-...... .'--' ':~ ' ,... ___.."~~,_,,,~_,..._,.._i.;,'_'-'-"':.'._:""';,,,,,,, ,.:. >......~,_....,',.._..__. Q..",,,-, ' Planning & Zoning Commission September 15/ 1994 Page 2 Scott asked Vanderhoef whether the NOS Committee had examined the pO,ssibility of applying the NOS ordinance to mobile home parks and multi-family developments. Vanderhoef said only as far as cluster development is concerned, which is accounted for in the separate draft of the ordinance concerning the Planned Development Housing section of the Zoning Ordinance, Scott asked whether the RFBH requirements for open space were compared to the open space requirements of the proposed ordinance. Vanderhoef said she was not aware of the Committee considering that issue, Public discussion: I ~i . ~ Larrv Wilson, member of the Riverfront and Natural Areas (RNAICommission, wished to note that although the RNA Commission had not yet had a chance to vote on the ordinance, the Commission had fully supported the ordinance and voted unanimously to adopt the NOS plan. He anticipated the Commission's full support of the proposed ordinance as well. Harvev Wehde. 2408 WhisperinCl Prairie, stated his concern about the burden upon the taxpayers for maintaining these parks. He did not see any money in the proposed ordinance for funds to maintain these wetlands, trails or parks, Wehde felt the City is having a difficult time maintaining the wetlands, trails and parks it presently manag- es, Wehde noted a small park off First Avenue, near Hy-Vee. He was not sure the City knows it owns this property as it is vastly undercared for, Wehde also noted that he 10 lives near the wetland area in the Whispering Meadows Subdivision. While on a recent tour with Lon Drake from the University of Iowa Geology Department, Drake had noted there are...a lot of mosquito areas in the wetland area that need to be filled in. Wehde thought the maintenance of this and similar wetland parks would be quite a job for the City taxpayers to support, He suggested that the neighborhood be organized to con- tribute labor and funds to help maintain such areas, where possible. ;: , J Bruce GlasClow, 834 North Johnson Streett said the Parks and Recreation Department has all it can handle for the next ten years. Glasgow felt that a little neighborhood park of perhaps a half an acre was the most expensive thing the City could maintain. Glasgow said the parks should be larger, but with the proposed ordinance, little parks are what are going to result. Glasgow felt the Planning Department should have some mechanism to designate well ahead of timet and perhaps as far out as the two-mile Iimit, where approximately the City would desire to have parkland. Otherwise, Glas- gow stated if the City simply wants a fee to acquire parkland, then a fee should be an automatic part of the' building permit application process, This way it is known well up front what the City wants the developer does not have to wait until a plat gets to Council before knowing whether land or fees in lieu of are desired by the City, ,I.! ( \ \ ~ " / I I . I r I I . I , , I~ II ; I ~ Public discussion closed. MOTION: Dierks moved to adopt the amendments to the Subdivision Regulations and to the OPDH section of the Zoning Ordinance to require dedication of land or payment of fees in lieu of land for neighborhood open space. Gibson seconded. ')~' .~~ ('. 1',1. ~'':l ' Starr noted that there is the possibility of various Commissions making a decision, only to have Council reject this and opt for its own plan. Starr asked where this puts the developer. Rockwell said the ordinance proposes basically the same process as the ~~il {[~-~~~"~=~.I'" "-' ~ ),,"',,"",,",,",,'''''''''''''' ., " '. '"..,....:; ':'" '\ .'",..,9:,.,:".,:::-. /,\)r' " , - I' t5 10, .'.. '.,......" i': ,. ." ',\ y~ '\ " ~.' "' . "t '""\',. '. , '~. , ~. . ~ '-.,.. t" . . :. ...... :,". . . _,.....~,..,._....,~.,~."'. .;;.,;".~.~...,_; :,:;:,. ,.'f, ,.,->,'. .;.-.' _.....__~_.._ . A ,.__.>0 , Planning & Zoning Commission September 15/ 1994 Page 3 Commission follows with other development applications, such as preliminary plats and PDH plans, The Planning and Zoning Commission makes a recommendation to the City Council, and Council can approve or reject the recommendation, Bovbjerg also wanted assurances that by the time a plan reaches the Commission or Council, almost every angle had been examined such that something is not sprung upon them late in the process, Rockwell assured Bovbjerg that staff and the developer will have undergone much discussion well before the item reaches the Commission for consideration. Starr said regarding maintenance, it is a policy issue and comments concerning mainte- nance really should be directed to Council. Several members of the Commission noted that maintenance costs are a real concern. Bovbjerg noted that the Parks and Recre- ation Commission in its consideration of the proposed ordinance had made a subsidiary recommendation that Counpil plan ahead to assure that maintenance funds and equip- ment keep pace with the acquisition of parkland, She felt the Planning and Zoning Commission should make just as strong a statement. Dierks noted the additional property tax money received from new subdivisions should help to defray some of these additional costs, Regarding open space for RFBH zones, Miklo noted there is a separate requirement for open space within the section of the City Code that regulates manufactured housing parks. Rockwell said the RFBH zone can be examined to see if the open space require- ment can be made equivalent to what is proposed in the Neighborhood Open Space ordinance. Rockwell said the Committee did not examine this zone, because the open space requirements for the RFBH zone were already established, ~ . Gibson said he still had not received adequate explanation as to how additional land may be acquired, should the City feel it may want additional land beyond the amount of land required by the ordinance, Gibson felt the City needed to take a very proactive stance toward identifying early where the City would like parkland, and how much, so the development process is not thrown for a loop by a late decision, Gibson was also interested in the idea noted by Glasgow about adding a flat fee to the building permit application. Gibson also agreed with the argument that parkland should not be ac- quired if the City does not have the money to maintain them. However, he felt a stronger argument could be made that the land is not acquired during the development process, the City may never have the opportunity to acquire the open space desired again, as the land may be fully developed, And finally, Gibson said the RFBH portion of the ordinance needed to be brought in line with the rest of the ordinance very quickly, especially as RFBH lots are traditionally smaller and have many families with children, which translates into the need for additional parkland. .I,! ,~ .l (~ \ ':I \ .;.lio V~.:J ~. (' , ' I I I I , , I ~'. II" , llo ,J Dierks asked whether the building permit fee option is viable, Holecek said this does not take into consideration the impacts. Legally it would be too much like a tax. Scott said he would echo the comments regarding the RFBH zone, Scott said he would also like an impact fee for multi-family developments on existing or redeveloping lots to be examined, especially in regard to the CB-5 zone and the cost of some of the public amenities. The motion carried on a vote of 6-0. lF~'-~~~- ",--"1'"'''' '-- "" "---,,,,- " --- Ill.II' ....., '_ I', ","""', .' , ! ,::1';''','' ..' .. '.. . . . "., ""0,:),:,, Jr J ~ , ,....." ' ~~ ff I .' "--j's ' 10, .,.', '"."',,, " 1~'E5j5i . , , v~ ", .r I ! , , I , , , < , I i I ;....~ '1 . p '(' :~'i ~.II 'r!, . '_J ~.{ (~ .', 0 " ~---_._------ , , .',' .t,\, "'\ "' . ',' , '''.. ~' . . :.' . ........A. ."...,--......,, . '.,. ~ fi ~ fj f\' ~ Ii! m ~ L" ~ ~ iJ I' r f Planning & Zoning Commission September 15, 1994 Page 4 2, Public discussion of amendments to the Subdivision Regulations requiring administra- tive review and approval of a single division tract of land, Miklo said that this ordinance is meant to provide for administrative review of single divisions of land to ensure they are in compliance with City Codes, such as the Zoning Ordinance, The process would be administrative, where City staff would review transactions of land before they were recorded at the Recorder's Office, These would not come before the Planning and Zoning Commission and the City Council as subdivi- sions. The process will hopefully prevent the unintentional or intentional creation of properties that do not meet the zoning requirements, Doug Boothroy, City Housing and Inspections Services Director, added there is a provision for accepting minor boundary line adjustments, so if the division of land were 1/000 square feet or less, it would not require administrative review, Boothroy also noted he will make a recommendation to Council that there not be any fees charged for the process, because he sees much to the City benefit of working with the property owner, as opposed to litigation and other activities that result from an improper division of land, Scott asked whether the process will involve some sort of stamp as opposed to an additional certificate attached to the filing, Boothroy said a stamp is what he envi- I,. 0.' sions, Boothroy intended to discuss with the Recorder's Office whether a stamp will be adequate for their needs, Scott said he would certainly support a stamp as op- posed to additional paper that needs filing. Public discussion: Bruce Glasqow, 834 North Johnson Streett asked whether there is a State law that allows the division of a property into two pieces, and asked if this amendment would override that law, Holecek said there is such a law, but the intention of this amend- ment is to prevent problems down the road where there are situations where a person has divided a piece of property, not done a plat, then later after conveyance of that plat to someone else, finds that the Auditor's plat was not filed or some other problem with regard to the transfer of the land has occurred, Glasgow gave an example of administrative review, in which he had not received comment back for something he filed on April 20, 1994, : .! Public discussion closed. Scott said he has been a fierce defender for thirteen years of one-lot subdivisions, primarily to enable the individual homeowner to make minor modifications to adjoining properties. He recognized, however, that problems can arise if a plat is not filed. Scott felt this amendment would not cause undue hardship on the individual homeown- er because of the provision for the 1/000 square feet exemption. " MOTION: Bovbjerg moved to approve the amendments to the Subdivision Regulations requiring administrative review and approval of a single division of a tract of land. Starr seconded. The motion carried on a vote of 6-0. ~l'IrJ.. ... ~~ ,0. '):: ~~BI "... I '. ,.. t:) 10, =.. - '.' " I; 'Y'j': !. . 'It. -'~,W,~ ~ . ", .. " ',' " "' ....:' ~ .......,. "'. . . ',' ,- " . ..: ' . '..._,.~" ~~ ....~:..s, ...:.. ':r~' ,':; .../!o'.;.:~~;'-,-,~:..,,: . ..' ~ '_.. ,~...:~._...:.._,~.. ..' ..._..,--~", '. Planning & Zoning Commission September 15/ 1994 Page 5 . ZONING ITEMS: 1, ANN94-0007, REZ94-0012, Public discussion of an application submitted by the City of Iowa City and Robert and Erma Wolf to annex an approximate 80 acre parcel located southeast of Sycamore Streett east of Pleasant Valley Golf Course and rezone the property from County RS, Suburban Residential, to RFBH, Factory Built Housing Residential. Miklo said questions were raised at the informal meeting regarding how the sanitary service related to the north.south plant trunk sewer connection, the design of the Sycamore Street intersection, and the north-south road along the western boundary of the property, Miklo said staff from the Public Works Department will address these it'ems at the October 17 and 20/ 1994/ meetings, Staff still recommended approval of the annexation, and that the rezoning be approved, subject to 1) approval of the annexation by the City Development Board, 2) verifica- tion by the U.S. Army Corps of Engineers as to whether jurisdictional wetlands exist on the site, 3) approval of a storm water management plan and a grading/erosion control plan by the City Public Works Department that assures mitigation of runoff and/or siltation discharge from the site to the Snyder Creek Bottoms, 4) incorporation I,," of appropriate open space for future residential development, and 5) design and I~.' implementation of a landscaping plan for the site with special emphasis on vegetative screening along the west and north boundaries of the site, - Public discussion: Mike Gatens. 2045 Dubuaue Road, owns six lots in the Makada Subdivision located north of the annexation area. Gatens noted again his support of the Sycamore Farms annexation/subdivision, and all they had to go through to get approval. He said part of Sycamore Farms is zoned for the RFBH type of development. Gatens felt the City was wasting its time with this application, as Sycamore Farms will provide all the City needs in terms of RFBH development, and is contiguous with the Bon Aire Mobile Home Court, Gatens said this application is spot zoning. He would not get past the front door if he proposed such a thing. Gatens thought the RFBH project was only being done in order to attain access to the soccer fields and treatment plant. Gatens noted his support of the Pleasant Valley Golf Course, He said it is a wonderful addition to the City / and that proposing this type of development next to it is disgrace- ful. Gatens felt this trailer court development was being thrown into the middle of single-family residences. He said the area homeowners did not purchase their homes here to have mobile homes built right next door. Gatens said this type of City project, as well as the already difficult and lengthy approval process, is what discourages developers from building in Iowa City, because something like this will suddenly appear nearby, Jeff Schander, 4295 Sycamore Street, noted an article in the Cedar Raoids Gazette regarding the rapid expansion of participation in soccer in the Iowa City area. The article pointed out the agreement between the Iowa City Kickers Association and the Iowa City City Council to have fields ready for use by the fall of 1995. Schander said in his mind, this means there is a deadline on the north.south road to have it in place o , ,() '1,0' ~"<il "''''''''':'-'''''''1'''''''' -, 'j 51' '. . ,1.1 Id, :...,;.\ ',' .' ^ ..:;k.\{'....;rj' J [~' \ ,/~ , ..~. : i i I : I I , ! : k: \ l j ;!l': :~~ ~'}; t;;~ I \-,,1 (~ . .'.... . 0... s " J. 'J..i I . ,. .... r"".' 25 .' ;"\ "' . ':r\ "II" . .. " ~ ,'.1, '.... . . ~...-'. "'-"" ":,.", , ' , ' _ '", ,,_ __u~.__ ,.... '.'," ',',~, . ,., - :'; ~" ,'.;' ..,.-".., .;.'..1 '.'.~.' ~,",.*. . -. ~_'.. _'". Planning & Zoning Commission September 15/ 1994 Page 6 . ' by that time, Schander asked if this is not the real issue for assisting in the placement of the mobile home court/ rather than the affordable housing issue, Schander next asked whether additional affordable housing is really needed in Iowa City, Schander presented an overhead display entitled "Owner Occupied and Rental Units by Structure (non-university)" for the Iowa City area, using 1990 Census figures. . The last line of this graphic stated there were 1/298 mobile home units or other in 1990, According to the Fiscal Impact Analysis done for the Sycamore Farms tract, it was estimated that the Sycamore Farms development would add 587 dwelling units, , The Sand Hills project proposes 330-340 dwelling units. When added to the Sycamore Farms figure, a 71 % increase in mobile homes or other types of units in Iowa City would occur, Schander felt this would represent a 30-40 year supply of mobile homes, well exceeding the growth of other types of homes in Iowa City. Schander stated this results in a lose-lose situation. Both of these developers will be competing for the same people. The City has a potentiallos situation as a result of potential tax revenue loss, Schander said we will all lose, because of a substantial addition of one particular type of housing in one section of the City. Census Tract 18/ whi,ch encompasses the southeast portion of the city, will see a 232% increase in mobile homes alone, Schander said one particular aspect of low.income housing is to scatter these people throughout the City, To Schander, the City/s proposal did not appear to be scattering of low-income housing. In regard.s. to the costs/ Schander suggested that the City will shell out approximately $320,000 for land, more to develop the roads, and more for additional infrastructure. He said it will take more than the $400/000 in HUD money to assist this project. Schander estimated the total City costs at somewhere around $1,5 million. If an economic analysis similar to the analysis prepared for the Sycamore Farms and Wind- sor Ridge was done for the Sand Hills project, Schander envisioned the City would lose potential tax revenue of $600/000 per year, or around $9 million dollars over 20 years of potential income loss for the City. Bovbjerg questioned the accuracy of Schander' s figures as these are all very tenuous at this point. Schander said this is true, but this is partly because the City has not prepared an economic analysis for the issue. Schander said this is prime golf course property, He has lived all over the United States and very seldom has he seen prime golf course property have a mobile home court built right next to it. Schander felt if the City were not involved, the developer would have a very difficult time making a profit from this venture as a result of the costs for roads and infrastructure any other developer would have to pay during annexation. However, if this site was developed with 250 houses at $160/000 a house, this proposal would economically stand on its own, Gibson said $700,000 have been attributed to the cost of roads for this project, but these roads will benefit far more than this development alone, He thought it was inappropriate to imply that the roads will benefit this project alone, Second, coming up with a total of $9 million dollars in potential revenue loss compared to some other type of development misses the point. Gibson said the point is that the City is in this to provide affordable housing. Schander said he would agree with Gibson if the ,..:=._=~ l."'.".."'''''''', , ,,' '"',,, " ";" \':,."' ",;.',' ,;,:,';'::; ," , , , 0..' . ,- ._-.-.' . ~. .. .. r : .! '. : lo!" ',. ','" .,'," 'f " . "'"' :r\ ,a:r.m ,...-... I, " .k " I~'l ~ I r ~ I " , i I, I i .b I )1. , t I I' ! ~l~;".. . ~~r ~!_":",,,,;, ;., I~f;..~." L_,~ ;r~~~_ . .' r'j' " f "t ;"'\1' ,"~,I ,', . , ',~ ~. . . , :o' ~. .'.___...,".,-'_."."''>..'..:.,,.:.....,...''.,'ou.r'..... ... Planning & Zoning Commission September 15/ 1994 Page 7 proposal could stand on its own, However, Sycamore Farms will be providing 587 units next door, so the question is why should the City subsidize this project to provide similar housing in addition to the Sycamore Farms development. Schander suggested that the proposal be put back out onto the street for what the City really wants this time, He thought it would be best to rezone the property RS.5 immediately and put it back into the private sector for the private sector to build residences. And lastly, if Wolf and Sycamore Farms work together on the Sycamore Farms site for the affordable housing units the City wants, this could also result in a win-win situation. All of this will result in a road to the soccer complex, the City will get its necessary tax base and affordable housing, the area residents will be a lot more happy, a lot of buildable land will not be used for a buffer zone on three sides, and Wolf will get a fairly decent return in conjunction with Sycamore Farms by developing a different type of housing than mobile homes on this prime property. This would result in a win-win situation for everyone/ instead of everyone in conflict with one another, Schander said that as an engineer who works with bid packages, he knows when these packages have been modified significantly, they must be resubmitted to the public for rebid. This is intended to ensure not only that the public sector is getting the most for its money, but to ensure that everyone in the private sector has the opportu- nity to become part of the process. Schander said because there is' a handout of public money involved, this project should be rebid, - Ben Moore, 25 Edoewood Lane, Chairman of the City Housing Commission, said he had been on the Housing Commission for 12 years, He stated he may have sided with Schander 12 years ago, but right now the affordable housing needs in Iowa City are extremely high. Moore said when the project started some six months ago, the City advertised in several local papers. One of the considerations was how the develop- . ment would look. The City was very familiar with Wolf's mobile home park develop- ment and was very satisfied from the standpoint of looks and safety, Moore said staff had examined numerous sites all around town, but this was virtually the only site that was available and workable for this type of project. Moore said the City' s investment is only $420,000/ and the rest of the development would come from private money on which Wolf will be paying taxes. Bovbjerg asked whether this development would be in potential competition with Sycamore Farms over the same people. Moore said the City is looking to fulfill a more immediate need than what Sycamore Farms may potentially supply down the road, Moore pointed out this will also provide controlled low-income housing. Bovbjerg asked again whether Moore felt that there would be a need in addition to what will be supplied by Sycamore Farms, Moore said they are looking at a loss of 50 units from the Towncrest Mobile Home Court relocation, and he has heard that Meadowbrook Trailer Court may be losing some of its sites, Starr said he is hearing a lot of figures being tossed around and wanted to know exactly what the City investment would be for this project. Milkman said $420/000 will be used primarily for land acquisition, and tied to this City investment will be an agreement to provide for affordable housing over 15-20 years. ~~il "";';',""","'"'''''';'"''1''''''''' ' /5 ^: .11, _ ~."'''.''' . . " '. " . , ': ," . . ,: ~:: ',' :" . ".0, ,'" "'" . ",' "" ,..,' ,,::'/"" ..:,: - I , , I I ,-,^',. I ~ ; '! '~,.." , 0", ~" , ',~.. ,. ;~d" '.f ". ',\'. "' . :, ' ,t'I." .," " . '..' , ". . " ,,:.", Planning & Zoning Commission September 15, 1994 Page 8 Steven Briaht. 321 Market Street, co-owner of Sycamore Farms, said the north-south road feeding to the 'soccer fields is not irrelevant to this proposal, as has been suggest- ed, He said the concept plan shows several access points from the Langenberg Tract to this road, Bright contradicted Moore's assumption that the project was advertised widely and that everyone had a chance to respond, Bright showed a copy of the advertisement, and said this advertisement states 160-230 lots at a cost of $420,000, What was also advertised was a statement which said the City will retain 15% of the lots; the City will get back 30 lots in exchange for $300,000, This ad also stated that the developer would reserve at least 50% of the units at HUD rental rates, What is being heard tonight is for !lQ City retention, and only 1/3 at HUD rental. Bright said it didn't take long for Sycamore Farms to figure out they did not want to bid for such a project. As was heard the other night, it didn't take long in the process for the City to figure out this proposal would not work, This is why Sycamore Farms did not bid, When Sycamore Farms heard the proposal was being changed, Sycamore Farms was relying on the paragraph that changes would be accepted in writing, Sycamore Farms asked for the proposal to be rebid so they can participate, and the City denied this, Bright suggested the public refer to the Fiscal Impact Analysis prepared for the Syca- more Farms project to answer many of the questions that are being asked, and noted that Sycamore Farms had to wait six months to have the document prepared, Bright also pointed out in the last discussions they had with the School Board, the Board told them that it is considering the site for a middle school and not a grade school. Also, the Board feels that the 15 acres that Sycamore Farms set aside is a nice down payment, but they still want ten more acres for a school on the site, For this reason, Bright suggested the City gets some things figured out with the School Board in a hurry, (' Susan Dashner. 1530 Buresh Avenue, questioned previous comments made by Wolf regarding discriminating against his tenants, Dashner said she felt screening the tenants to provide somewhat of an upscale development would not be legal, She called Council members Karen Kubby and Bruno Pigott to pass this by them, They both stated Wolf would not be able to discriminate. Dashner said the relocation of the T owncrest Mobile Home Court residents has been basically ignored by the City, and hoped that this is not the situation in the Wolf development, that is, ignore the discrim- inatory practices, and let Wolf act as he so chooses, Dashner said she had purchased a lot with no idea that this project would be coming in. She just hoped the City exercised an appropriate amount of planning and caution before jumping into this project. }/ ,., , ~ '4 Bovbjerg disputed Dashner's claim that Wolf had said he would discriminate in order to achieve a more upscale clientele, Bovbjerg reaa from the September 1, 1994, Planning and Zoning Commission minutes Wolf's statement that "clients will be selected based on research into their previous rental and credit history," Bovbjerg said this is what she recalled hearing of the meeting as well. She said the statement has nothing to do with race or socio-economic status, but rather is simply good business sense, Scott seconded Bovbjerg's comments, Dashner said she is concerned then about the differentiation between Wolf's comments to have an upscale development, and the City's desire to provide affordable housing. Dashner said there has been no information forthcoming regarding this project, as opposed to the Sycamore Farms ~:' :1., , ~ '. !I" ~~'8' J ' - '.)........:'..,",., :' l:\" , , , .""' '., . ~' "-~"- - '. 0 " -.--. - .0 "'. . - , r ; '! I is IlJ' ., .' ,\ >~~ti ..' , [ r"" \ ., ,.J:i r;.. , , I , If " I: i I ~.l.. \,~ lt~ '): f:;1 L . Y I .,;> . ',~t \ 'I '\'.. , , '.... , ". . :~ " ._.-, --'. Planning & Zoning Commission September 15, 1994 Page 9 project. She thought this had resulted in misleading information being put forth to the public. Dashner said she, as well as Kubby and Pigott, were not aware that there would be credit checks before these people would have access to this type of housing, In regard to Dashner not knowing that this type of project would be proposed for this site, Dashner said she had purchased her lot in the Makada Subdivision about ten months ago. Scott stated the proposal was advertised in February 1994, and at that time, the City had no idea the Langenberg tract would be selected as the project site, Scott also wanted to note that changes that may have been made in the RFP proposal, or issues regarding the RFP process are issues for Council, not for the Planning and Zoning Commission. Starr noted that the City did not ignore the residents of Towncrest and that this Commission alone put in a tremendous amount of time on the issue. Milkman emphati- cally noted there are relocation funds available for the people of T owncrest and that these residents do not have to move until June 1, 1995. She said Eagle Foods is providing $150,000, and the City is providing another $150,000 for relocation. Milkman said that 16 of the Towncrest residents had already been relocated, She felt comfortable in saying that everyone of these people have improved their living situa- tion. The City has the equivalent of one staff person working full time on relocation issues alone. Milkman knew it would be difficult to relocate some people due to their particular situations, but that it sure would not be for the City's lack of trying. Rita Krause. 4303 Daniel Place. SE, is current president of the Makada Homeowners Association, Krause said she now has 79 names on her petition of disapproval of this project, and aside from a virtual 1 00% disapproval from the Makada Subdivision, she is now collecting names from residents surrounding the subdivision, Krause wished to question again the need for these additional lots, the safety concerns, policing concerns and crime rate, and road concerns that she voiced in the previous meeting, Krause wished to add concerns about the environment and the potential contamination of the wetlands, as these appear to be a major concern to the City, and also whether the stormwater retention basins were sized adequately to handle runoff, Krause also noted concern about City services and the ability to adequately service the proposed residential development. And finally, Krause was concerned about the school situation and the addition of possibly 340 homes worth of children. Krause noted because there is no sidewalk up to Grant Wood Elementary School, the kids are forced to be bussed to school, whether they want to or not. Gibson was concerned about Krause's characterization of low-income housing resi- dents and the accusations that he was hearing tonight. One resident seemed con. cerned there will be discrimination and that low-income individuals will not be allowed in, and another is practically fearing for her life, Gibson said if these people had a choice, they would probably not choose to live in this type of housing. Gibson asked what are the alternatives, Krause said she was sorry for making these implications, but the point she was trying to make was does the City need more of this type of development when Sycamore Farms has already been annexed, but has not yet had time to develop. Jim Miller. 505 East Burlinaton Street, co-owner of Sycamore Farms, wished to focus on the Comprehensive Plan. The Comprehensive Plan designates the site for low ~~?J .-.. . - II ')..,......... {. :;;=0- ,..-...-. .\ 0 'j ----~-- .0 ~ ~~ ~' l J I ~ .. " .( " l 10 ; .\ il', \ p. ~.i ~~j .., 'T" t ','5 : T'" 10, , ',' l~' ',' ; 'I; . i '':'. . . , . ,;> . "'It", . .".'W" . , ..... "',:', 1 '-,.,. " ~' . . ;:~ ' .., _'. .,.,. '., '. ....:.;~.,-;'.', ,:,-,"--'", ',~ ,...'.':c, i ~'.-.':,'. '_" ,,' _..._,.-.u_._.._,_.:..... _ ,~..,,_..' ..^ " Planning & Zoning Commission September 15/ 1994 Page 1 0 , I .' (- '1 1 I i I i i ,'.'l \ ' h , J h~ ' " ir; f'.. ( ((-0 ~-----"'-_..---------- density single-family residential uses. According to the Zoning Ordinance, low density single-family housing is defined as residential development consistent with the predom- inant single-family residential character of Iowa City, Miller said this is what he stated two weeks ago and states the same tonight. He said staff feels that the density requirements of this proposal meet the density requirements of low density single-fam- ily housing, Miller said the Growth Policy of Iowa City states that the low-to-medium density designation indicates zoning in the range of RS-5 to RS-12, Miller said this information comes out of the same book that the map does, This map specifically says a zoning of RS-5 to RS-12, Therefore, Miller did not see the intent of this project as having the intent of the typical single-family character of Iowa City, Secondly, the annexation policy states that development must be required to absorb all the infrastructure costs associated with the development, including oversizing. Miller said it was mentioned in a staff memorandum that the Sycamore Street area is an attractive development area due to the sewer trunk extension. Miller agrees with this and feels that this is what is meant when the Comprehensive Plan states that development must occur in a fashion that is compact and contiguous, If in fact Sycamore Street is a popular area, it is going to attract development. It is only a short amount of time before development improves the streets, brings the utilities, and eventually brings access to the park in a compact and contiguous manner, In this manner, the City would not need to put anything into the access or out of sequence development, as this is prime area for development. It's going to happen, ~@ I Miller said that the Fringe Area Study states that "any arterial or coll~ctor street required for immediate development within annexed areas will be provided by develop- ers at the developers' cost." Miller noted that the north-south collector street lies within the annexed area, and Miller assumes the street construction will be at the developers' cost, not at a cost to the City. The Fringe Area Study also states that Fringe Area 6 is at the end of the City's development sequence schedule, This is the area in question, Consequently, Miller said "the full cost of infrastructure extensions must be born by the developers of newly annexed lands within the Fringe Area." Miller is still waiting for the economic analysis to see who will be paying for the various costs, The Fringe Area Study states, "Until growth of the community and public investment in infrastructure progresses through the City's capital project priorities to reach this area (Fringe Area 61, the full cost of infrastructure extensions are expected to be born by the developers of the newly annexed lands," Miller felt before any other discussions continued, all of these statements bear out that this issue needs to be taken before the community to ask what it is the community expects of the Compre- hensive Plan, He said until the community has responded, nothing else should be discussed, : ,I Miller wanted to point out that Sycamore Farms has sort of been talked about in a different light, but he wished to point out that they have been very interested in affordable housing issues for two years and have been trying to meet these needs of the community. GreCl Aoe!. 505 East BurlinClton Street, co-ownor of Sycamore Farms, wished to speak about density, Apel noted that if a 1 CO-foot vegetative buffer is placed on all four sides of the development (the south as well, because the residents of the park would probably not wish to see the sewage treatment lagoons); these buffers total 15 acres. :~ .)'.'....."""..'.' " ",,,/;,:'...': o ."....\;:"" . , , ,~ ',' ' .. , ~~i I :~ """",.","'''''''' "T' .. /5' 8'...""."..' uo. ,I,' ",,'.,,'. , \ - I ~..: ",' I .',. ',.. , :\ /;,1:\l&~~,' " ..\ [-. \ 1 ~ I,.:}l ; I !, I I . I : , . , , I ! , I k. ! I'" i I 'I ;....~ J ;1.1. 'I: rtf' i,'r " ..'y......-... .~. 0 ~~iJ I' 'J5 ' .. ~ " ,\' l .~ ' , ,t\'\'l.. ", .. '...' ,;> . ..', , "~ . :.' , .---,.-..,....,..,........'......'"'-..... Planning & Zoning Commission September 15, 1994 Page 11 A north-south collector would total 4 acres; an east-west collector would total 2 acres; stormwater retention areas as calculated by Sycamore Farms' engineer would be roughly 5 acres; and natural siltation treatment basins total another 5 acres. Apel said all of this totals 29 acres, He said 80 acres less 29 acres equals 51 acres; 340 units divided by 51 acres, equals approximately 7 units per acre, Apel felt this entire project is a classic example of someOl)e approving and reviewing their own plans. Raloh Stoffer, 535 Southqate Avenue. addressed some of the costs inevitable in this project. Stoffer said the City has already committed to paving Sycamore Street from the present corporate limits down to the Langenberg tract (2,650 feet), but this proposal would probably add the next half mile to the south as well. (2,650 feet). The northern half mile would be an arterial street, and at City standards ,^,ould cost approx- imately $675,000, The southern half mile would be a collector street and would cost roughly $437,000. In apdition, the sanitary sewer to the low point of the project would cost about $47,000, Stoffer said this total is roughly $1,159,000, Stoffer pointed out there will also be other costs he couldn't estimate, For example, the only way to build the Sycamore Street addition would be to condemn property owned by the Lehman's, He noted the street construction would be astronomically expensive, because there is a high power line on the east side of the road that would be impracti- cal to move, Stoffer also noted the expense of the east-west arterial from the Syca- more Farms project. LeRov 8aird, 4255 Svcamore Street SE, stated his concern about the flow of the water and how ~his will affect his property. He was also concerned about the traffic and fast pace of travel that will be created, He noted the area is patrolled by the sheriff only once a night. Baird said nowhere else would a City take a prime area and use it for a trailer court. He thought the City was taking taxpayer money and throwing it away on garbage, Bernard J. Fox, no address qiven, said his property is at the end of Sycamore Street where it turns and heads west. He said there will have to be a jot in the road or some of his property will be used. He wondered if there were any plans regarding the road alignment yet. Scott said not at this point, but the intersection design will likely involve the City Public Works Department, and possibly the County Engineer and Board of Supervisors, Jane Moore, 4322 Daniel Place, said she has never seen figures in the paper regarding the need for low-income housing. She was quite surprised that Mr, Moore, Chairman of the Housing Commission, could only use words to describe the need and could not supply any figures to back up his statements, Scott suggested that Moore pick up a copy of the City's CHAS report, as this would supply her with many of these figures, Scott said that the need is supported by these figures. Moore also questioned why it would take 10-15 years for the development to com- pletely fill. Starr said the City is only supplying 116 lots to be designated for assis- tance, but even so, people are not going to just flock to these. Moore said the new part of the Modern Manor Trailer Court should be full within a year of o'pening. She said using these fill rate figures, the proposed mobile home park would fill within four years, She wondered where these children would attend school. Moore also ques- tioned how the open space requirement would apply to the proposed development. _ .ti.... _1lIll ~~- ,.0..]',....... - . - ~' i. i. r r , I. ~ It 1 o .. ' I,j 1.[1, ., . ",\' lfJl"i,'Hj' I [~' \ ,.>, r.~ f , i , I , . I , ! : ~ II ~l 1 (l~': ',~'; ,~li t)'to i;l , L ..r.r , e " ~~il ...."".""'1'''.,, )5 . .. r l ,;> . '~~ \ , ',.\" , , ,~, .,', ~ ". . ;: ' ... ..._.._..,~~., .'"" ,",' ,.,--..,.,......".,.-....,;'.','.."...-." Planning & Zoning Commission September 15, 1994 Page 12 Scott said it is his intention to seek inclusion of an open space requirement as a condition of rezoning for this proposal. Regarding the increased police calls and crime rate that may result from this type of development, Scott said these are political issues and should be referred to Council. Moore said she and her husband had selected their home three years ago for its rural character, even though they sensed development, such as single-family homes, would catch up to them in 10-15 years, Randv Moore, 4322 Daniel Place, had spoken to Paul Davis, principal of Grant Wood Elementary School, and was told current enrollment is about 400, and capacity is 570. Davis felt capacity would be reached just from the already annexed land within 5-6 years. This annexation would probably shorten that time frame to about two years. Moore felt because of this, consideration for a new school needed to be initiated now, Moore requested firm numbers on the amount of people waiting for affordable housing. Secondly, he requested the number of people that need to move from floodplains, Milkman said there is no way of providing firm numbers, rather the need is based on the number of people that have contacted the City who need affordable housing and housing relocation assistance, Milkman pointed out there are approximately 150 . households living in the floodplain, and the City has assisted approximately 80 of these. The waiting list for affordable housing/rental assistance is in the 200-300 range, whether this be rental units, single-family homes or manufactured housing, There are..approximately 1,000 people that use the emergency shelters in the course of a year, The City knows that there are people doubled-up, though it would be difficult to provide hard figures, Jakobsen said schools are really not an issue here, because we all pay taxes for the building of new schools. Dierks seconded this and added that the City must work in conjunction with the School Board. She said the most the Planning and Zoning Commission can do is negotiate with developers to set aside some land, but the School District will be responsible for raising the necessary funds to develop the site and build a school. Rose Thomas. 4309 Moria Avenue. .SE, said she personally has no problem with a trailer court, but is concerned about the amount of traffic this will create, especially for the children, She said people in the area drive like they are on a county road, which they are for part of it. Public discussion closed. Scott wished to point out there are decisions that will be made outside of the jurisdic- tion of Planning and Zoning Commission. Regarding a school, Scott said the School Board will make its decisions separate from this body. Judging by the past record, the recommendations of the City have little to do with the decisions of the School District. Scott said the RFP issue is a legal issue. Whoever feels wronged by this process has every right to seek legal recourse, but this is not a decision of the Planning and Zoning Commission. Scott said traffic is a concern of Planning and Zoning Commission. He said if this proposal does go through, a subsidiary recommendation to Council would be added. The City must work with the County for a rehabilitation of Sycamore Street '.~'If'..- ~'''- , - .,')....':.'....,,;...... o 'I"~ . ." ,': ... . '''' .\ CD 80"; U ,~ , '( ',,' ~," ,'.I ...--.. , ' (~ ,d1 " ( \, ! ' ' \ ! .1 ~. , , Ii I i I i ~'; Ii'. i d) \.:;" , 'n :i,'lf.,.,,:i, :."~ ' ~r~:': , ,'1 -"^,, ~co I, . r \, . " , ':i .', . "~\\I ' "'!". ;,' ,;> , . '.'.,', , , ..-..... . .. .._- -,- -#.... :: '.~ , , , ;..__.__.....-..,;..,#~w...;...._,;.".-...',:;: ~,;':,,,.-,'=:..;,,o..,,."''',..._.__ ~..' _'. __ Planning & Zoning Commission Septemb~r 15, 1994 Page 13 for the sake of the existing residents as well as the new residents, Scott noted the Commission will deal with any other issues concerning planning, zoning, and issues related to the Comprehensive Plan, but many of the issues raised do not concern the Planning and Zoning Commission, that is the Commission cannot deal with them even if they are legitimate concerns. Gibson said it seems we keep stumbling over the issue of the need for affordable housing. He requested that staff compile some fairly precise statistics detailing this need for the public and the Commission, Scott added the fact that one site rents and the other site owns the pad is not an adequate differentiation. Cooper will not be present at the at the Oc.tober 6, 1994, meeting, and Jakobsen and Gibson noted they will not be present either, therefore, Scott sought a deferral until the October 20, 1994, meeting. Wolf and Milkman verbally agreed to defer ANN94-0007. REZ94-0012, to the October 20, 1994, meeting of the Planning and Zoning Commission, MOTION: Dierks moved to defer ANN94-0007. REZ94-0012. to the October 20, 1994, meeting of the Planning and Zoning Commission. Jakobsen seconded. The motion carried on a vote of 6-0. The Commission took a recess from 10:48 to 10:56 p,m. 2, CZ9445. Public discussion of an application submitted to Johnson County by Albert and Shirley Westcott to rezone 38,22 acres from A 1, Rural, to RS, Suburban Residen- tial, for property located in Fringe Area 4 on the west side of Prairie du Chien Road NE approximately 1/4 mile north of its intersection with Newport Road NE, Public discussion: There was none. Public discussion closed. MOTION: Bovbjerg moved to defer CZ9445, to the October 6, 1994, meeting of the Planning and Zoning Commission. Starr seconded. The motion carried on a vote of 5-0, with Dierks absent. 3. . CZ9448. Public discussion of an application submitted to Johnson County by Chris Fountain, on behalf of property owner Joan Fountain, to rezone 2.01 acres from A 1, Rural, to CH, Highway Commercial, for property located in Fringe Area 6 in the south- west quadrant of the intersection of Sand Road SE and Sycamore Street SE. Public discussion: There was none. Public discussion closed. - , --'~ O ,;,:)':;;r"""" ""..,', ,J{',', "", ,,'. ' ,:.' ..,.' .,'."." . Lb.._.::,:' "':". "'''.:;;,'';( UI, ~- L .. ~. . _.,_._--,..~.,. ' ~~~I ....1"""". 15 .' ~ ~ ,! .f ., ',II ..,. '.."'"'' '. O' ", , , \': ) " "...,',"".',"1.'..'.. ,. .::.!i:3:ul}j, , d ! I , ' , , ~ ~j ,,'~' ,". ,. \1 r.... , :C'~ .-. 0 l " -- . \. \ ,;> . , ~t: : 0\., , , ',' .' , , " . :: ' ."...,',,",' Planning & Zoning Commission September 15, 1994 Page 14 MOTION: Bovbjerg moved to defer CZ9448, to the October 6,1994, meeting of the Planning and Zoning Commission. Starr seconded. The motion carried on a vote of 5-0, with Dierks absent. 4, CZ9449, Public discussion of an application submitted to Johnson County by William Frees to rezone 107 acres from A 1, Rural, to RS3, Suburban Residential, for property located partially in Fringe Area 4 on the south side of Dingleberry Road NE approxi- mately ,6 miles east of its intersection with Highway 1. Public discussion: There was none. Public discussion closed. MOTION: Bovbjerg moved to defer CZ9449, to the October 6, 1994, meeting of the Planning and Zoning Commission. Starr seconded. The motion carried on a vote of 5-0, with Dierks absent. DEVELOPMENT ITEMS: 1. SUB94-0007. Public discussion of an application submitted by Sycamore Farms, Inc, for preliminary plat approval of Lake Calvin Estates, a 42,56 acre, 113 lot residential subdivisiQll located south of the intersection of Heinz Road and Highway 6. Miklo said the major issue with this concerns the design of the upper stormwater retention basin. Staff recommended that this item be deferred until the basin is designed in such a manner that it will accommodate the construction of an east-west parkway along the southern boundary of the tract. Miklo also noted that the general stormwater mitigation plan for the area, as well as the mitigation plan under review, indicates that the basin should be larger to provide a more shallow area in the northern portion of the basin for filtration. In addition to these, there are a number of deficien- cies and discrepancies staff feels must be corrected, To reduce traffic conflicts, staff further recommends that a private alley be incorporated into the rear of Lots 40-51, Public discussion: Richard R, Rhodes, 2014 Rochester Avenue, said he knows this tract does not connect to the Whispering Meadows tract, but urged the Commission that the design not preclude a substantial connection to that wetland park. He thought the design of the upper basin might very well do that. Rhodes recommended a separation of the conser- vation easement on th.e Snyder Creek Bottoms from the Whispering Meadows wetland park, Second, he thought the design of the overflow from the upper basin appeared to be much the same as the report prepared by Stanley Consultants, Rhodes pointed out that Dr, Lon Drake feels this design may not be appropriate for winter conditions, And lastly, he has not seen anything on the plat regarding minimizing the exposure of bare ground during construction, which again was part of the Stanley Consultants recommendations. Rhodes felt extra silt fencing may be needed to prevent discharge of the sediment laden waters from overflowing onto the wetlands below. ,:\~g' J ~ ' ':" -- , ", 0'] ~ ~. . Q I ~ ~ t,i Iii .\ 11 r , '! "I 'It.. ~, ~) 10, " ..:>..j.i..;1fu'~, ,;' i ,;> . . ~':'\I' , " , ,'.. ,,~, \ ., . . :~1 , , , ._ ..'__._.... ",~...',-, ,. 'C "'" ;;',;.1:.., ~,~",".; ~'..-.' ..,'_. _ .', ......~. Planning & Zoning Commission September 15, 1994 Page 1 5 r" 2, ~ Jim Miller. 505 East Burlinqton Street, co-owner of Sycamore Farms. said it was their understanding that the east-west arterial becomes pertinent when the area in which the road is located is actually platted, The plat before the Commission does not deal with this street. Miklo said the road is an issue, because the preliminary plat requires a mitigation plan, which requires a stormwater basin. As the storm water basin is designed now, it will not accommodate the parkway, Miklo said the Conditional Zoning Agreement states that the City will contribute to oversize costs of the parkway, but as the design is now, not even a local street can be accommodated by the size and design of the dam, Miller said Sycamore Farms never agreed to pay for the design and engineering of a dam that will hold an arterial road, Miller read a paragraph from a memorandum from Karin Franklin to Steve Bright dated May 24, 1994, which said "I am prepared to advocate to the City Council that the City be responsible for the construction of the proposed arterial parkway along the conser- vation easement ridge of Sycamore Farms, As you are aware, because of existing priorities, this will likely be programmed in post-2000 of the City's Capital Improve- ments Program, If you desire to have this road constructed prior to that time, it would likely involve cost-sharing between Sycamore Farms Co, and the City," Miklo said he will provide a copy of this memorandum to Commission members in the next packet. Public discussion closed. Starr asked the status of the alley issue. Various Commission members responded that ther~ was no conclusion regarding that yet. MOTION: Bovbjerg moved to defer SUB94-0007, to the October 6, 1994, meeting of the Planning and Zoning Commission. Starr seconded. The motion carried on a vote of 6-0. SUB94-0011, Public discussion of an application submitted by Ed Cole for preliminary plat approval of Richie Addition, a 10 acre, 20 lot industrial subdivision located on the east side of South Riverside Drive east of the Johnson County Fairgrounds, Public discussion: Tn'Jre was none, Public discussion closed, MOTION: Jakobsen moved to defer SUB94-0011, to the October 20, 1994, meeting of the Planning and Zoning Commission. Gibson seconded. The motion carried on a vote of 6-0. CONSIDERATION OF THE MINUTES OF THE SEPTEMBER 1. 1994. PLANNING AND ZONING COMMISSION MEETING: ~ MOTION: Gibson moved to approve the minutes of the September 1, 1994, Planning and Zoning Commission, as corrected at Monday night's informal meeting and revised. Starr seconded. The motion carried on a vote of 6-0. "I " "'. ~ , I 'C'-' . 0 't. . ,-~_. ~~~I --- -,- ').....'.:' ',', (.':.. , , " ' ',~,\ ~ Ir- 1- o. ,.' . .4... r~ j5 " G i .i ,. ,10/ " ."..'",1',,-" ' .-., "', -,: Al'ihim,.' ," " ., i i .-....~.. I ['~J. >> I I i b ' ~IJ'i!~.' \ - .... ".!~ _.....; ~C":~:':".- ',ll .' " . ,;>. . .':t:,'I' " '. . I',,"" ,~, ,'~,... ,:,,1. , ~ ~' :,' . . ." ,'. .n.. ..~..,,~~,.'.....~'L',~~~~:;.;_':,. . '.. '. ,~~.,.._...:.,," ,;,~,,~,,_l.,. ,-"..,: "~'-< !,,;,_,~ ,_ '::.... _.:.. _,. . .' -..----.,...- Planning & Zoning Commission September 15, 1994 Page 16 PLANNING AND ZONING COMMISSION INFORMATION: Miklo pointed out that the Commission members have received a new copy of the Zoning Ordinance, Miklo said although the content is generally the same, the Code has been refor- matted. Also included is a copy of the new Zoning Map, with amendments up to August 1, 1994, , Miklo said the members should have received information regarding the Regional American Planning Conference, Miklo said if anyone is interested to see him after the meeting and arrangements could be made for attendance, Jakobsen said that the new Planning magazine has an article about forests, She recommend- ed staff keep a copy of this article for future reference. Scott asked if all the members read the memorandum from Karin Franklin regarding the special meeting between Council and the Planning and Zoning Commission, on August 31, 1994, He said if there were any corrections or additions to forward these on to Franklin, OTHER BUSINESS: Scott noted that the Johnson County Board of Supervisor's voted to approve the rezoning of the Eyman proposal for mini-storage/warehouses, despite unanimous consensus by both the Iowa City Planning and Zoning Commission and the City, Council to deny approval of the rezoning. Scottlecommended that if the Board is going to flat out disregard the recommenda- tions of both of these bodies, then the City should disregard the Fringe Area Agreement, and require that all subdivisions within the two-mile extraterritorial area meet full City design standards, Miklo said state law allows a waiver of subdivision standards through a Fringe Area Agreement. If the City withdraws from the Fringe Area Agreement, it has the authority under State law to require full City design standards for all subdivisions within the extraterrito- rial area, I.' MOTION: Bovbjerg moved to send a message to the City Council that the Planning and Zoning Commission recommends that the City impose full City design standards in the two-mile extraterritorial fringe area, as provided under Iowa state law, because of the Johnson County Board of Supervisors' disregard of the Fringe Area Agreement, and thus disregard for the City's interest in both rezonings and subdivisions within the two-mile Fringe Area. Dierks seconded. The motion carried on a vote of 6-0. ADJOURNMENT: ' MOTION: Dierks moved to adjourn the meeting at 11 :45 P.M.. Gibson seconded. Motion carried. George Starr, Secretary Minutes submitted by Jeff Haring. min.lp&19.15 , ":~'~ )' ,":,;" ',' ,'.' ii, ~': .. " :!, ,..,' ,;",. .,' ~~il .,. " ..,,,.,,"""T.......'",'..1"':... . 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