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MINUTES
SENIOR CENTER COMMISSION
AUGUST 15, 1994
MEMBERS PRESENT: Rufine Anciaux, Harold Engen, Fred Krnuse, Gerry
Lackender, Terri Miller, Tom Muller, Pat Peters, Frieda Shannon, Mark Thompson
STAFF PRESENT: Bette Meisel, Joyce Phelps
GUESTS PRESENT: Mary Pat Conway, llene Greenwood-Council of Elders; Patricia
Cone Fisher, City Attorney; Jady O'Mara
CALL TO ORDER/INTRODUC'fIONS/MINUTES/COE REMARKS /PUBLIC
DISC,
Muller called the meeting to order at 3:02 PM. He informed the Commission of the death
of Clare Maluchnik on Sunday, August 14. Anciaux suggested that the Commission send
a card to his family. He welcomed the guests.
The minutes were approved with 2 corrections: Thompson will write "Commission
Comments" for the October POST and not make 3 visits. Muller will make 3 visits in
September.
Minutes were approved as corrected. Engen/Lackender.
Engen volunteered to go to the City Council in October. Lackender will go to the Board
of Supervisors and Council of Elders in October.
There were no COE Remarks.
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There was no public discussion.
EXTERIOR SIGNAGE. MULLER
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Muller said the Heritage Area Agency on Aging has asked the Commission for
permission to put a "Senior Dining" sign on the exterior of the building.
There was a general discussion and the point was made that the Center is unique among
other Senior Dining sites in that there are 6 other agencies and the Eldercraft Shop in the
building which might also request signs.
Anciaux moved that the Commission continue the past policy which is not to put up
any additional sign age in front of the building. Shannon second. Motion carried, all
ayes.
ROOM USE GUIDELINES. Peters
Peters explained that in preparation to writing the 2 Letters of Agreement which are
attached to these minutes, he had researched the charges and rules and regulations with 9
nine other locations in the area which charged for meeting/party rooms.
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MINUTES
SENIOR CENTER COMMISSION
PAGE 2
There was discussion relative to the two documents entitled Letter of Agreement with
Non.affiliated Groups using the Center for One-Time or Irregular Use (Weekends
and Evenings and Letter of Agreement with Senior Groups Using the Center
Weekends and Evenings. The following points/questions were considered:
1. The Senior Center is the only city-owned building which is open for use to groups
when there is no Center staff present.
2. The two groups, who have used the Center in the evenings for years, namely, The
Embroiderers Guild and the Sunday Night Bridge Group, have activity leaders
responsible for unlocking and locking the building.
3. Either group mayor may not qualify as a "Senior Group".
4. How to detennine that groups identifying themselves as a Senior Group meets the
criterion being 55 or older.
5. Restriction of use of the kitchen adjacent to the Assembly Room to heating food only
with no cooking or use of utensils/pots/pans, etc. No catered meals may be cooked with
charges for same. In other words, private individuals may not use a non-profit building's
facilities to make money.
6. Resolution of how the two groups who have used the building for the past several
years will be treated under the new Letters of Agreement.
7. The agreements provide a framework from which to begin.
8. The idea of "grandfathering" the 2 groups was mentioned.
9. Whether this new policy for room rental will be lucrative and whether the City will
have any opinion about it.
10. The wear and tear on the building and furnishings will be greater than the amount of
money raised.
Krause moved that the policy be adopted with the exception of the 2 groups
mentioned before, which should be investigated to see if they conform to the
definition of a Senior Group, and that other groups which seek exception to the
policy must get appl'oval from the Commission. Second by Engen. Motion carried.
.
SENIOR CENTER UPDATE. Meisel
Meisel reported that Rogusky has been awarded a scholarship to CloseUp, a conference
which teaches techniques in legislative advocacy for senior issues. She will be gone one
week in October.
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MINUTES
SENIOR CENTER COMMISSION
PAGE 3
She said the magazine New Choices had called her and they plan to describe Iowa City
as a desirable place to retire in their section "Fact Finder".
She explained that the recent water leaks on August 3rd have caused the Assembly Room
floor to warp in several places which means another expense and inconvenience. She
said the engineers will now look at the water leakage on the ground floor.
CHAm UPDATE. Muller
Muller asked the Commission to change the date for the Volunteer Recognition Dinner
from the 10th of October to the 17th as Meisel and Rogusky wiIl be gone the week prior
to the dinner. Lackender, Chair of the dinner, and the Commission agreed to the change.
Muller asked the group how they felt about subscribing to the monthly newsletter for
municipal board members. There was discussion on the idea. Engen suggested that if
everyone agreed to read it, a 5 minute slot on the agenda should be reserved for
discussion each month.
Anciaux moved that the Commission subscribe for one year and see what they get
out of it as well as discussing it monthly. Peters seconded. Motion carried, all ayes.
Muller said that he had been thinking about empowerment after Atkins visit to the
Commission. He said that a judicious use of power was good and if the Commission has
a mission they should stand up for it.
Engen said he felt that when the Commission makes decisions, all members should
support those decisions. Everyone concurred that the Commission, after discussion of
issues, should speak as one VOIce, and that all the agencies in the building need to realize
that the Commission is in charge of the building.
COMMITfEE REPORTS
Finance. Miller
Miller reported that many ideas were being discussed and that they need feedback from
the rest of the Commission. She said they were doing lots of brainstorming about short
term and long term plans for fund raising, One idea being considered is asking some
members of the Visionary Group to join their committee to help in developing a Senior
Center booster or friends group. Miller said the committee wants to be a proactive group
in determining what the Center's financial needs are. She urged the Commission to give
them ideas and help in determining the direction the Committee should take.
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MINUTES
SENIOR CENTER COMMISSION
PAGE 4
Nutrition. Thompson
Thompson said Charlie Duffey was the new Nutrition Advisory Board Chair and a
meeting was scheduled with 3 members from the Nutrition Board at 2 PM on Tuesday,
September 16.
Lackender said that the Board of Supervisors had asked her to serve on the Nutrition
Advisory Board and wondered if that was a problem. Thompson said there would be no
problem unless they were negotiating. She and Thompson will report back on the next
meeting.
Volunteer Dinner - Lackender
Lackender said everything has been arranged and changing the date is no problem. The
decorations are well under way, Lackender said she will bring the menu to the next
meeting.
Volunteer Recognition - Shannon
Shannon said the hospitals and the Library have been contacted about ways they
recognize volunteers. All ideas - pins, lunches, hours, etc. - are being coIlected. She
suggested taking all of the information to the Council of Elders for their input. This idea
was supported by the Commission. Peters and Thompson also serve on the committee.
COMMISSION VISITS
Thompson reported he went to a very active COE meeting where their future plans were
discussed - dances, ele.
Muller will go to the City Council meeting.
ANNUAL REPORT. Meisel
The commission approved the annual report by consensus and it will be forwarded to the
City Manager's office.
THREE YEAR GOALS. Engen, Lackender, Muller
Meisel said that all of the material which came from the 1 and 112 days of meetings with
the Visionary Group was available for future ideas.
Engen moved that the Commission adopt the goals. Peters seconded. Motion
carried, all ayes.
Meisel said tlla! due to space limitations only the goals will be printed in the September
POST, but a copy will be available at the receptionist desk for anyone to read,
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Shannon suggested reviewing the goals periodically and for new member orientation.
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MINUTES
SENIOR CENTER COMMISSION
PAGE 5
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OPEN DISCUSSION. Muller
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Muller again urged everyone to join the $ A Month Club and also urged everyone to
attend activities during September,
It was suggested that the Commission minutes be placed in a notebook in the Center
Library so anyone interested could read them.
Peters will write the "Comments" article in November and Muller in December.
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The meeting adjourned at 5: 18 PM.
Minutes prepared by Joyce Phelps, Senior Center Secretary
Minutes approved by Gerry Lackender, Senior Center Commission Secretary
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MINUTES
IOWA CITY AIRPORT COMMISSION
TUESDAY, AUGUST 23, 1994 - 5:30 P.M.
IOWA CITY TRANSIT FACILITY
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MEMBERS PRESENT:
John Ockenfels, Richard Blum, Pat Foster
STAFF PRESENT:
Ron O'Neil, Anne Burnside
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CALL TO ORDER:
Chairperson Ockenfels called the meeting to order at 5:50 p.m. A
quorum of the Commission was present.
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ITEMS FOR DISCUSSION/ACTION~
a. Airport Master Plan - O'Neil presented the commission with a
list of 15 issues for discussion that could be presented in the
scope of services for the Master Plan study. The Commission, with
assistance from Susan Horowitz, generated a list of issues to
include in the scope of services. O'Neil will arrange the scope of
services in final form before the next meeting.
The Commission also discussed which firms to interview. Because
not all the members had read all of the Statements of
Qualification, it was decided to postpone selection of finalists
until the next special meeting. The next meeting was scheduled for
September 1, 1994, at 5:30 p.m.
b. Menard, Inc. - O'Neil said that the city Attorney's office and
Menard's had agreed to language which incorporated' the terms
requested by the Commission. Although Menard's had not yet signed
the agreement~ they requested the Commission execute the agreement
and send it to them.
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Blum made a motion for a resolution to accept an easement agreement
with Menard's. Foster seconded the motion and at roll call vote,
the motion passed 3 - 0, with Horan and Hicks being absent.
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ADJOURNMENT:
Blum moved to adjourn the meeting at 7: 40 p.m. Foster seconded the
motion and the meeting was adjourned.
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MINUTES
PARKS AND RECREATION COMMISSION
WEDNESDAY, AUGUST 10, 1994.5:30 P,M.
ROBERT A. LEE COMMUNITY RECREATION CENTER.. MEETING ROOM B
MEMBERS PRESENT:
John Beasley, Bill Brandt, Debora Liddell, Bruce Maurer, Matthew
Pacha, John Pelton, Dee Vanderhoef
MEMBERS ABSENT:
Jana Egeland, Tom Bender
STAFF PRESENT:
Denney, Trueblood, Haring, Howell
OTHERS PRESENT:
Ann Bovbjerg, Casey Cook, Jim Pugh, John Watson
RECOMMENDATIONS TO COUNCIL.
1. Recommended to endorse, by a vote of 6.0-1, with Beasley abstaining, the
Neighborhood Open Space Ordinance as presented to the Parks and Recreation
Commission on August 10, 1994.
2.
Strongly recommended, by a vote of 7-0, that the City Council commit the necessary
funds and personnel to adequately maintain the new parks acquired through the
Neighborhood Open Space Ordinance.
3.
Authorized, by a vote of 7-0, the use of the same facilities as have been used in
previous years, and under the same conditions. (Pertaining to use of a small portion of
Hickory Hill Park by the Iowa City Fall Fun Festival.
CALL TO ORDER AND APPROVAL OF THE MINUTES FROM JULY 13. 1994:
Chairperson Brandt called the meeting to order at 5:38 PM.
MOTION: Liddell moved to approve the minutes of the July 13. 1994, meeting of the Parks
and Recreation Commission. Maurer seconded. The motion carried on a vote of 7-0.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There was none.
DISCUSSION OF PROPOSED NEIGHBORHOOD OPEN SPACE ORDINANCE, AND
CONSIDERATION OF SUPPORT:
John Watson, a member of the Neighborhood Open Space (NOS) Committee, addressed the
Commission. Watson stated that the NOS plan was first submitted to the P&R Commission
a little over a year ago. Since that time the plan was submitted and adopted by the City
Council in July 1993, and has since returned to the Committee for further revisions and
refinement. Watson read through a summary of the drafted ordinance.
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Parks & Recreation Commission
August 1 0, 1994
Page 2
Watson said one of the purposes of the ordinance is to make the playing field level for all
developers, requiring all of them to either set aside a portion of their development for open
space, pay fees in lieu of, or a combination of both. This means that all new developments
will then have similar, accessible amenities, parks and open space will not be clustered only
in the wealthier neighborhoods, which already tend to have a lower density zoning, which
means larger lots and houses. Open space is most needed in those areas in which
development is tight and the living space is cramped.
Brandt asked if the property is to be maintained by the City. Watson said the properties will
be dedicated to the City as park land, which means the City will need to maintain them.
Pelton asked if the land necessarily be in the form of a park. Watson said the space can take
any form, even the shape of a trail all through the development, but it would be City property
and would need to be maintained by the City. In regards to the costs involved, Watson said
the developer pays the initial costs, just as they do for streets, sewer lines, water lines, etc.,
and these costs would likely be passed on to the home owners that purchase the lots.
Watson feels that it is important for the City to be involved, because the developer is
interested in what is best for his interests, whereas the City may feel open space may be
better located in a place that can benefit a neighboring development as well, perhaps near a
development that seriously lacks open space. There may also be floodplains, woodlands, and
other sensitive areas that the City may wish to protect and can have a say by being actively
involved. Watson feels that the language is very simple, costs and red tape appear to be
minimized as much as possible, and the developers he has spoken with seem to favor it as
it places all developers on an even playing field, rather than some voluntarily providing open
space and others clearly not. Brandt said this is a good point, as the developers he has talked
to feel that open space is important, both as an amenity and economically, as it tends to
increase the lot values. Likewise, the homeowners are happy because having parkland in the
area boosts their return when selling. However, a relatively few developers are clearly not
interested in providing open space and protecting sensitive areas, and these are the developers
the City, and the majority of developers, are interested in regulating.
Brandt asked if there was a way of determining that the prime land for housing development
is not selected. Watson said what may be prime housing land may not be prime parkland, but
there is room for negotiation, although the City Council will have the ultimate decision.
Bovbjerg added that by the time the plan reaches Council, it will have already gone through
several commissions and staff negotiations with the developer, so Council is not likely to pick
another space. Watson pointed out again that it is in the City's best interest to have a say
in where, and how much, space there should be. If left up to the developer some will do the
right thing, some won't.
Beasley asked if there are ordinances similar to this in other cities, and have any of these been
legally challenged. Watson said the committee examined a number of other cities with similar
ordinances, and the plan proposed by this Committee is one of the least restrictive and
requires a very small portion of land in comparison. As far as legal challenges, it was noted
that several have been challenged, and aside from a case in Oregon in which the initial
decision was reversed, the ordinance was upheld in each. Trueblood noted that there is a
case that is presently in court in Illinois, and he feels that this case will be upheld as well.
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Parks & Recreation Commission
August 10, 1994
Page 3
Trueblood said the Oregon case was defeated because it allowed for the money to be spent
anywhere in town, not just to benefit the development that paid for it.
Casey Cook, also a member of the Neighborhood Open Space Committee, demonstrated to
the Commission an example of the formula that would determine the amount of open space
the ordinance would require from any development. Cook figures the cost will generally run
between $25-50 per individual. Cook feels that this relatively small expense up front will
boost the price of the property significantly in the long run. Brandt asked for figures regarding
an infill development, such as the former ADS manufacturing site, as this is prime,
developable land, and would this small of a development with relatively higher priced land
make a considerable difference. Cook figured the price to be roughly $60 per individual.
Vanderhoef indicated thatthe ordinance will address open space primarily in developing areas,
not infill situations in the downtown area.
With respect to payment of fees in lieu of land dedication, ~elton said that when the price of
the property is determined can change the price per acre significantly, and he feels
subparagraph 5 does not answer this sufficiently. Trueblood indicated that Section D, in its
entirety, addresses this sufficiently. Watson said it can get over-burdensome on a developer
if a separate appraisal is required each time a new subdivision is submitted, but leaving it
flexible so a recent appraisal may be adequate if no drastic changes have occurred which
influence the value of the property.
Brandt asked if there is any tax advantage for a developer to implement open space. Cook
said this is an issue the Committee really wrestled with, but came to the decision that the
basic requirements of the plan would not be tax deductible, but anything in excess ,of the
required amount would be.
In closing, Vanderhoef feels this plan is the most fair and equitable way to ensure viable open
space for a long time to come. Pacha said he has weighed both sides and still supports.
Pelton said other than perhaps including language regarding reasonable access, environmental
impacts and the nature and extent of specifically required dedications, he strongly supports.
Maurer said he strongly supports and feels it strikes a good balance between development
needs and open space needs. Liddell feels neighborhood parks are the jewel in the crown and
strongly supports, Beasley said he agrees with the purpose, but is not convinced with the
means of this purpose, in terms of who is to pay for the space. Brandt feels comfortable with
legal issues and that this appears to be fair and equitable for all involved, but is concerned
that City staff may be over extended if additional parkland is acquired, without the necessary
resources to maintain this land. Trueblood was asked by the Commission how he feels about
current and future maintenance efforts. Trueblood said he feels the department does an
adequate job with present resources, but he would like to move beyond adequate. He said
he agrees with Brandt that if more land is added, resources will need to keep pace. He
indicated there is a statement in the NOS plan that states exactly these concerns. Brandt
asked if it would be possible to use the "fees in lieu of" money to purchase equipment, hire
staff, etc.. Watson indicated this is not possible; the money must be used for acquisition
and/or development; it cannot be used for maintenance or other operating expenses.
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August 10, 1994
Page 4
Brandt requested that the NOS Committee figure up a breakdown of the costs and how long
it would be before payback is achieved on the initial investment. Trueblood was elected to
be in charge of putting this together. Trueblood noted that the budgetary process ranked the
development of future parkland as a very high priority. Bovbjerg noted that economic analysis
studies have been performed on a number of issues, but feels park land issues have not been
adequately taken into consideration in these. The Commission agreed.
MOTION: Pelton moved to endorse the Neighborhood Open Space Ordinance as presented
to the Parks and Recreation Commission on August 10, 1994. Liddell seconded.
The motion carried on a vote of 6-0-1, with Beasley abstaining.
MOTION: Brandt moved to strongly recommend that the City Council commit the necessary
funds and personnel to adequately maintain new parks acquired through the Neighborhood
Open Space Ordinance. Pacha seconded.
The motion carried on a vote of 7-0.
Trueblood added that although Egeland and Bender were not present tonight, both had told
him that they were also in favor of the ordinance, and Egeland said she had spoken with
developers who had also said they favor the ordinance.
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DISCUSSION OF MESQUAKIE PARK PER CONCERNS OF RIVERFRONT AND NATURAL
AREAS COMMISSION:
Jim Pugh, a representative of the Riverfront and Natural Areas Commission, spoke in regards
to Mesquakie Park (sometimes referred to as Pleasant Harris Parkl. Pugh stated that he
understood the Commission visited the park on its recent tour of facilities; further he heard
that some individuals made comments to the effect that perhaps the City should abandon any
efforts geared towards developing the park, and should use the area for storage or as a
dumping site. Pugh feels it is an important riverfront parcel, and the Commission should keep
an eye on activities in this area.
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Pugh feels the park has been going through a long period of serious neglect and has in fact
been used as a dumping site already, Pugh stated that although there is not a large population
of potential site users living in the area, if the city should continue to grow on that side of
town the city will want to keep this site for park and open space. Pugh said that the park is
now being used as a staging or dumping site; some unidentified party(s) have been dumping
what appears to be mostly road construction waste on the site. Pugh said he has attempted
to find out exactly who it is that is making the dumps, but has had no success despite
numerous attempts. Pugh said that when he does start making a bunch of calls, trucks start
returning to remove debris. Pugh said he has even stopped the trucks exiting the site to find
out where they are from, as there are no markings, or where they are taking the debris, but
they will not tell him.
Pugh would like to see an extension of the trail system come down to and through the park,
a sign placed at the entrance to determine when people can and cannot use the park, and at
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August 1 0, 1994
Page 5
least a proper road. Pugh feels the pond, which is currently a sand pit, could be refilled and
stocked with fish. He also feels the park is a very nice place to get away and observe nature,
stating there are a number of majestic trees on the site, it is right on the river, and a number
of wild animals, including Canadian Geese, beavers, Blue Heron, ducks, etc. can be found
there.
Trueblood said as requested by Pugh, he had asked the Legal Department to do some research
in October of 1993, regarding the legality of dumping on the site. Trueblood reported there
is, in fact, an injunction preventing dumping on the site, but this only covers solid waster
sewage and sludge. It does not cover the dumping of fill material, storage of material for later
removal, or snow. Trueblood said he had met with the Public Works Di~ector and City
Manager several weeks ago to di~cuss the site, and the Public Works Director said that the
site is very important in City operations, especially for snow dumping. Pugh feels that all of
this dumping is hurting the integrity of the site. Trueblood recommended that Pugh direct any
recommendations to Public Works on how to improve operations, or suggest another area to
which the dumping could be moved. Pugh feels dumping is in fact being done in the wrong
place, too close to the entrance, and that other portions of the park would be more
appropriate for a staging area. Trueblood said he had talked to the Public Works Director
about moving the staging area, which is possible, but would require some expense to
construct roadway. Trueblood said there is some danger in driving around on the site not on
a proper road, as there are apparently a number of objects protruding from the ground; at one
point two very expensive tires on City vehicles were lost as a result of these objects.
Pugh noted that the memorandum from Chuck Schmadeke, says a study was performed in
1987 to determine what it would cost to raise the grade of the park, as it sits in a floodplain;
that study said that four feet of fill across the park would cost $1.1 million. He is not sure
filling the site would be the best alternative. Pugh did want to point out that a number of
years ago the Kansas City Department of Natural Resources had come out to test the soil on
the site; test wells were drilled and all tests came out negative. Therefore, Pugh feels that
perhaps cleaning the site of the debris, adding a few amenities to make it look like an actual
park, and just letting the lower portion of the park be used as a wetlands, may be the best
way to go, without a lot of expense. Pelton seconded these comments, and said he would
not mind seeing the site cleaned up to a degree, perhaps dredging out some water tributaries
to let water flow back into the site, and just letting it be used as a nature observatory. Pelton
said that although trails are not a necessity, he would like to see a raised trail, perhaps
extending south from Sturgis Ferry Park, and perhaps have an expanded portion of the trail
to be used as an observatory so people sit and observe nature. Liddell said that while she
was on the bus tour, she too was struck by the amount of blooming flora there was In the
park and also felt that filling the site would probably not be the best alternative.
Brandt asked why no expense has been put into the park for as long as it has now, and
whether additional expense at this time would really be cost effective, i.e., is there really
enough of a public interest to have this expense undertaken. Trueblood said the park has not
been developer or improved due to lack of money and the fact that it has not been a high
priority. Brandt wanted the Commission to keep in mind the legalities and liability it may face
in opening the site up as a public park. Vanderhoef added that she would be concerned about
having the dumping area not fenced in if it is open to the public. Also, if a trail were to go
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August 10, 1994
Page 6
through the site, it would likely be necessary to cross in front of the area used for dumping
snow, and may possibly block off the flow of runoff into the river. Pugh said there is
presently a barbed wire fence around portions of the park and he has actually seen people
crossing that fence to get in.
The Commission requested to have figures before any'decisions were made and asked that
Trueblood examine what it would cost to move the staging area back from the entrance to
a more remote spot in the park, how much it may cost to build a road that would access that
staging area, and to clean up the remainder of the park and perhaps let it be used as a natural
wetlands. Vanderhoef said the effects of the proposed Woodlands and Wetlands Ordinances
should be taken into consideration as well.
UPDATE RELATIVE TO MISCELLANEOUS TRAIL PLANS:
Denney noted that the Iowa Avenue to Burlington Street segment of the Iowa River Corridor
Trail is complete. He said they hope to have the trail from Rocky Shore Drive to the Crandic
Park/Coralville connection complete soon, but the Highway 6 construction in the area is
delaying this project. The City is in the process of improving the trail in the area of Park Road
and the City Park entrance. There will be painted markings on the pavement crossing Park
Road to make it clear to pedestrians and vehicles that this is a cross walk.
Denney said the Johnson County Council of Governments and Urbanized Areas has received
jurisdiction over federal Surface Transportation Funds, of which 50% may be allocated at the
local level. JCCOG has approved the use of the transportation enhancement funding for the
IMU Bridge to Iowa Avenue segment of the Iowa River Corridor Trail, in the amount of
$111,000, which is 80% of the cost. Denney said he is still in contact with the Iowa
Department of Transportation regarding their efforts in the project. An archeological study
still needs to be performed before federal monies are approved. Denney feels it is a long-shot
that the project will get done this year, but should be done by next year.
The City Council has approved $35,000 to fund design of the Burlington Street to Highway
6 segment. Shive-Hattery has submitted a preliminary alignment to the City for the trail. The
City is presently in contact with affected property owners regarding this trail, and Denney said
those in contact so far have had mixed feelings. JCCOG approved an allocation of $270,000
in STF for construction of this segment.
The City has applied for State funding from the same program, to continue the trail with a
bridge across the Iowa River just south of Highway 6 and connecting on to the area adjacent
to Sand Lake, where the owner has granted an easement, and then running down to Napoleon
Park. Denney said he has received a discussion and application form, from the State of Iowa,
Statewide Transportation Enhancement Program. The estimated cost of this segment is
$550,000 and the City should hear by September whether this grant will be approved. The
City of Iowa City feels that a case could be made for continuing the Iowa River corridor trail
from Highway 6 to Napoleon Park. Denney noted that this is a project of statewide
significance as the statewide trail program notes that somewhere south of Highway 6 there
should be an Iowa River corridor trail.
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Page 7
All in all, Denney envisions a trail running from about the Coralville First Avenue exit, all the
way to Napoleon Park, which is about five or six miles. Denney said there are even plans in
the works of continuing the trail northward through the area of the new water treatment
plant, to Butler Bridge, and extending to the reservoir. Therefore, the vision that people have
had for twenty years is really starting to become reality.
The group FIRST has been advocating a trail system along Willow Creek and have had an
engineering firm draw up a concept plan for a trail from Kiwanis Park, across Mormon Trek
Boulevard, behind West High School, and connecting on to the pedestrian overpass over Hwy.
218/1-380 near Rohret Road. Staff is looking at ways of funding this trail, at least the portion
from Mormon Trek to West High, initially. Southgate Development has already granted
easement for the trail to go through their property. City staff has also talked with the School
Board, and they have agreed that when plans for the football field are being made, to
accommodate room for the trail as well.
Denney said last fall, JCCOG Board approved the Regional Trails Bicycling Committee, in order
to produce a region-wide bicycling and trail plan. This group has met regularly since
November and hopes to have its findings ready soon.
It was asked the status of the Coralville dam. Denney said, in conjunction with the water
treatment plant construction, the City is in the process of negotiating the purchase of the
dam, removing the existing cat walk, and replacing with a usable walkway to connect the trail
system. Coralville is in the process of determining how to connect this into their trail system.
DISCUSSION OF UPCOMING CHARRETTE PERTAINING TO NORTH WATER PLANT SITE:
Dee Vanderhoef said she will be happy to attend. Trueblood noted that Parks and Recreation
could have a lot of responsibility should a portion of this land be used as parkland.
Vanderhoef read a portion of the memorandum from Trueblood dated August 10, 1994, on
the issue, and noted that should anyone have any ideas for her to take to the meeting she
would be happy to hear them, Trueblood said he will be out of town and unable to attend;
therefore, Mike Moran will represent the Parks and Recreation staff.
CONSIDER REQUEST OF IOWA CITY FALL FUN FESTIVAL RELATIVE TO USE OF HICKORY
HILL PARK:
Brandt said materials were enclosed in the Commissioner's packets. The festival will be held
basically in the area of south Hickory Hill and Regina School. It was asked whether Brandt
still holds a post on the festival committee. Brandt said not this year. Brandt said about three
years ago the Commission granted use of the site with the understanding that it would only
be a temporary thing, until the track at Regina is completed; the track still has, not been
completed, and there has been mention that it may be another two years before it is
completed. At Regina, all funds are donated, therefore, they can only progress as far as
donations. Brandt feels that if the Commission does not grant use of the field, it will put a
large damper on the festival as thirty-seven teams are already registered for the softball
tournament, and this will be next to impossible with only three ball diamonds.
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Page 8
It was asked why a permit would not be granted. Brandt said, originally because of the type
of use/activity in which Hickory Hill was designed. Brandt said to date there have not been
any complaints from residents in the area, nor from Hickory Hill "watchdogs", and added that
Regina has been real good about getting the place cleaned up within hours after the festival.
It was asked whether there would be adequate liability insurance should someone get hurt.
Brandt said Regina signs a City insurance waiver to relieve the City of any liability.
MOTION: Beasley moved to authorize the use of the same facilities as have been used in
previous years, and under the same conditions. Maurer seconded.
Liddell noted discussions from previous year's minutes, and noted for the third year in a row
that the Commission still does not have a policy regarding use and activities at Hickory Hill
Park, as well as all City Parks. Liddell said she has trouble supporting without a policy in
place, regardless of the event. Brandt said that if the Commission is going to have a policy
regarding activities at all parks, then the Commission will need to meet more than once a
month to accomplish this, as well as pending items that are already behind schedule,
Trueblood suggested working on a Hickory Hill policy first, noting the Commission may find
it difficult to work on policies for all parks at once, as various parks accommodate various
uses.
The motion carried on a vote of 7-0.
COMMISSION TIME:
Beasley noted that Trueblood and he had walked through the east side of Hickory Hill, from
First Avenue toward the dam. Trueblood said Bob Howell is going to check into the possibility
of a large culvert or bridge near the east end of the trail, and a smaller bridge or culvert near
the west end. Trueblood said construction of the trail will begin in the west and head east.
He said the City Forester has indicated there are no trees of a protective nature on the
proposed trail alignment.
Liddell asked that the Commission put in a concerted effort towards completing items on the
pending list. Vanderhoef seconded.
Pelton said there are 3 or 4 stately trees near the site of the proposed Eagle Food Store on
First Avenue. These trees '.'Jill likely be lost due to widening of the street intersection at this
corner, and asked if there is any way these can be saved. Trueblood said he will check into
this.
Vanderhoef asked if a request for by-laws and policies manuals has been made. Trueblood
said the request has been verbally made, but will follow up with a letter.
Vanderhoef said she has heard interest for a trail concept plan for the Clear Creek area,
basically around Highway 6 in Coralville. Vanderhoef said she would also like to see how this
may interplay with Camp Cardinal Road. Landmark Engineering has submitted an estimate
of about $2,000 to produce this concept plan, which includes aerial photographs. Vanderhoef
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Parks & Recreation Commission
August 10, 1994
Page 9
said Coralville has a plan for their side of Highway 6 completed, and is requesting that Iowa
City make arrangements to have their jurisdiction planned in relation to this.
Vanderhoef also asked the status of the Turner property on Cedar Street. Trueblood said this
is still pending, First National Bank will be accepting bids for the property through August 24,
1994, and will then select the five highest bidders to attend an auction on August 31, 1994,
to sell to the highest bidder. Trueblood said he does not know if the City will make a bid at
this time. He said the City has interest in purchasing the property for cemetery expansion,
and there might also be interest in historic preservation. '
Pacha asked the status of the Chimney-Swift Tower; Trueblood said Jim Walters said the
idea of the bird house at Hickory Hill has gone by the wayside, although there are two other
potential sites, not on City property. Vanderhoef said she has heard suggestions of Kent Park
and Camp Cardinal Road. Vanderhoef said she has received a letter from Jim Doyle that
supports the idea of a purchase of a Camp Cardinal site for the Chimney-Swift Tower and a
natural area.
CHAIR'S REPORT:
Brandt suggested two meetings in the months of September and October to alleviate pending
list issues. The Commission decided to hold meetings on September 21 and 28, 1994, with
the 21st meeting devoted to P&R issues, and the 28th meeting to be devoted to pending
issues. The October meeting will be held on the 19th.
DIRECTOR'S REPORT:
Trueblood reported that plans for the soccer complex adjacent to the south waste water
treatment plant have been combined with a Public Works project, which should be beneficial
to the soccer project.
Brandt asked the status of the property south of Napoleon Park. Trueblood said this issue
may be returning to the Commission soon, and the City is looking into acquiring three parcels,
one of which may require the use of Parkland Acquisition Funds. Brandt also said that the
owners of the property adjacent to Wetherby Park, which the City is interested in acquiring,
would be much more open to granting this request should the name of the park be changed.
Trueblood indicated that name changes can be difficult, especially if the park is named after
a person or family; he said he would check into it and report back.
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ADJOURNMENT:
MOTION: Pacha moved to adjourn at 8:16. Beasley seconded. MCU.
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MINUTES
PARKS AND RECREATION COMMISSION
September 21, 1994
MEMBERS PRESENT: Bill Brandt, Deb Liddell, Bruce Maurer, Matt
Pacha, John Pelton, Dee Vanderhoef
MEMBERS ABSENT: John Beasley, Tom Bender, Jana Egeland
STAFF PRESENT: Howell, Kriz, Moran, Trueblood
FORMAL
ACTION
TAKEN :
Moved by Pel ton, seconded by Vanderhoef, to approve
the minutes of the August 10, 1994 meeting as
written. Unanimous.
Moved by Vanderhoef, seconded by Pacha, to recommend
to the City Council that the land known as Mesquakie
Park be turned back over to the Public Works Depart-
ment and no longer be considered parkland. Unanimous.
SOCCER
FIELD
PROJECT:
Trueblood distributed a summary of the bids received
for construction of the south site soccer fields
and wastewater pipeline grading improvements project.
The project consists of grading for future
installation of a sewer interceptor line connecting
the two wastewater plants, development of five full
and four medium size unlighted soccer fields, and
an entrance road off the existing sewer service
drive. The resolution awarding the contract for
this project goes before the City Council on Tuesday,
September 27, after which time construction of the
project will begin. Trueblood noted use of Nursery
Lane would be prohibited. With respect to the
conditional zoning agreement with the county,
Trueblood reported the city was to provide a north
access prior to or at the same time of initial
development of the fields. The city is in the
process of annexing this property, thereby making
the agreement null and void. The city plans to put
in a north access at some point, but it will not
be part of the initial phase. Wi th respect to the
property that will be needed to put in a north
access, Bob Wolf was selected through a RFP process
to develop a mobile home park in this area. A number
of people are objecting to this. The city will not
proceed with acquisition of property until this
matter is resolved. If this project is approved,
staff will work with Wolf and the Planning and
Community Development Department to develop an access
through this area; if not, the city will negotiate
for purchase of the property from Langenbergs.
Trueblood reported' he discussed the process to be
utilized in purchasing parkland with the City
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Manager. The Ci ty Manager was agreeable to using
parkland acquisi tion funds to put a option to
purchase on property that becomes available for
parkland. At one time the commission discussed
possibly forming a sub-committee of the commission
specifically for the purpose of looking for land
that would be desirable to purchase for parkland.
Staff has no objection to this, noting the City
Council makes the final decision when acquiring or
disposing of property. Trueblood stated the
Neighborhood Open Space Plan is a good tool which
indicates areas where there is a parkland deficit.
Vanderhoef stated parkland is part of the city's
infrastructure and is an important amenity as the
city grows, and the city should acquire land in the
early stages when it is less expensive and all other
amenities have not been put in. Pacha stated he
did not think there was a need for a sub-committee,
noting everyone needed to keep their eyes and ears
open for possible land purchases. Trueblood noted
the commission can be called together with a 24 hour
notice. Brandt stated the commission would continue
discussing this issue at next week's meeting.
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Vanderhoef updated the commission on the minor
modifications made to the Neighborhood' Open Space
Ordinance. Brandt noted the change made throughout
from City Council to City, asking who the "City"
was. Vanderhoef stated legal counsel suggested this
change to be consistent with other documents. As
far as who the city is would depend at what stage
you are in the process that would dictate who in
the city would make a decision. This change was
made to protect the developers, not to impede them.
Trueblood reported he discussed with Chuck Schmadeke,
Public Works Director, the possibility of changing
the "staging area" in Mesquakie Park to an area not
visible from the front gate. Schmadeke indicated
they were willing to look into doing this, noting
it would probably be costly to do so. To move the
"staging area", a roadway would need to be built
that would be able to carry heavy equipment and
be of ample size to allow large equipment to turn
around after unloading. Staff will meet with them
to put together costs. Trueblood provided a list
of options for the commission to consider with
respect to Mesquakie Park. Brandt recommended the
property no longer be considered parkland, and
transferring "ownership" to the Public Works
Department. Trueblood stated the area has some
potential, but was concerned about safe access,
noting there are hazards a person cannot see. For
the park to be developed to the point where it would
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POLICIES:
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be safe for people to use, would mean a considerable
amount of fill to cover the area. Brandt stated
putting in a road and encouraging people to use the
park is only asking for liability problems.
Vanderhoef agreed, noting the area would continue
to belong to the city and there is no immediate
need to develop a trail in this area. Trueblood
stated it was unknown whether there was enough
suitable land along the river to construct a trail,
noting soil borings would need to be taken if and
when a trail is put in. Maurer stated he felt
it would be too expensive to bring the park up to
a safe level, if it was possible at all, and also
expressed concern about liability. Pelton stated
he was shocked during the park tour that this area
was listed as a park, noting it should be treated
asa potential park or disposed of. He liked the
idea of a natural wetland, with a viewing/observation
area where people could park to enjoy nature, with
a trail along the river, and leaving the rest of
the area as is. Trueblood stated Public Works did
not think it was a viable option to establish a
wetland, noting you would immediately run into trash
when dirt was moved to create a natural pond. Pelton
agreed that the area should not be developed as a
park because it would be too expensive to do so,
and there may be a better place to establish a
wetland. Liddell stated when she viewed the area
she envisioned a wetland scenario, but was concerned
that if the area is not safe that it should not be
made accessible. Vanderhoef stated the city has
an opportunity for more wetland parks where it would
be less expensive and would be a safer environment.
Moved by Vanderhoef, seconded by Pacha, to recommend
to the City Council that the .land known as Mesquakie
Park be turned back over to the Public Works
Department and no longer be considered parkland.
Unanimous. Trueblood indicated this area will still
be city-owned land and if trails in this area along
the river are in the long range plans it would still
be possible if soil borings indicate it would be
feasible.
The commission began ini tial discussion of the
development of park policies. Liddell stated the
commission should discuss the different kinds of
parks and establish policies on how they should
be used. Brandt suggested categorizing each park,
wi th Vanderhoef suggesting four categories:
neighborhood park, natural area, sports, and
communi ty parks. The commission proceeded to
categorize the parks. Trueblood stated he would
try to provide the commission wi th possible
descriptions of various kinds of parks prior to
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its next meeting. Trueblood indicated he felt the
commission was talking about establishing guidelines
instead of policies. The commission agreed that
they should designate the various types of parks
and their primary use. Vanderhoef stated she would
pull out excerpts from the Neighborhood Open Space
Plan which would help in this process. Brandt stated
the commission would continue working on developing
these guidelines at its next meeting.
Pelton stated the commission should look at renaming
two parks: South Treatment Plant Site and Reno
Street Park. Trueblood stated the City Council has
the final vote in changing the name of a park. He
noted the Reno Street neighborhood should be
contacted for their input if the commission feels
the name should be changed. The commission discussed
various ways to go about naming a park. pacha agreed
to research local history and to report back to the
commission at its next meeting.
MISC.
UPDATES:
Trueblood reported on the following:
Incas Road (Hickory Hill). A contract has been
entered into with Maxwell Construction to begin
construction of the trail extending to First Avenue,
with construction beginning at the west end.
city Park "APpreciation Dayll. Staff visited with
Guy Drollinger to determine if he still plans on
having an appreciation day. Trueblood stated after
discussing this with Drollinger it was decided a
community-wide appreciation day will be held next
year, possibly as part of a grand re-opening of City
Park.
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Affiliate Groups. The primary concern of the
commission was to determine if affiliate groups had
in their bylaws/policies a discrimination clause.
All affiliate groups have by-laws/policies on file
addressing this, with the exception of Iowa City
Boys Baseball and Iowa City Girls Softball.
Trueblood noted both organizations have indicated
in the past they do not discriminate on the basis
of sex. Staff will continue work on obtaining the
by-laws/policies of these organizations.
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Ice Skating Acti vi ties. Included in the current
Parks and Recreation brochure are ice skating
programs sponsored by the Old Capital Skaters'
Alliance. Staff has been with working with this
group and have agreed to reserve time for them at
the City Park ponds. The group will be erecting
poles and lights around one of the ponds, with the
ci ty furnishing some old poles and light fixtures
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REPORTS:
COMMISSION
TIME:
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and the group paying for the installation of same.
The group has also volunteered to help with
maintenance of the ice skating rinks.
Neiqhborhood Open Space Committee Report. Vanderhoef
reported the committee has been taking the ordinance
to various commissions for their endorsement, and
will be going before the City Council on Tuesday,
September 27, at which time the City Council will
set a public hearing.
Pelton expressed appreciation for a very nice meeting
room. The meeting room was recently repainted,
retiled and new blinds installed as part of the
Recreation Center remodeling project,
Vanderhoef noted the child's artwork on the cover
of the Parks and Recreation brochure, noting it was
very nice and appropriate. She noted in reading
the summary of sununer schedules, seeing how cramped
the Recreation Center is for space and not being
able to meet the citizenry's needs because of
restraints in recreational space, that the commission
should place a high priority on increasing
recreational space. Vanderhoef asked how often the
community room is used at the Mercer Park Aquatic
Center, with Moran reporting approximately once a
week for private parties and one to two times a week
for staff activities. Brandt recommended the
commission hold its October meeting at the Mercer
Park Aquatic Center; the commission agreed.
Brandt brought to the commission's attention the
Iowa City Kickers Association's policy with respect
to registrations. They put a deadline on
registrations and do not accept late registrations.
He stated the children should not be penalized due
to their parents' mistake in not getting the
registration form in on time. He indicated he has
been involved with Iowa City Boys Baseball and Iowa
City Girls Softball who also put. a deadline on
registration but still allow late registrations.
Pacha stated some registration forms are distributed
at the schools 'for the children to bring home and
sometimes the forms don I t make it home. Liddell
stated this would particularly penalize people moving
into the city and to Kindergarteners who have no
older siblings in school. Liddell assumed the
Kickers' policy was due to the large number of
children and the problems it would create with
planning. She stated the Kickers Association could
possibly compromise by allowing late registrations
and not guaranteeing a spot on the "school" team.
Mike Moran, staff liaison to the board, noted the
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massive number (over 2,400) of youth who register
to play soccer, compared to much smaller numbers
in the other groups. He indicated if the Kickers
have not received a registration from someone who
has played before they will send a card two weeks
before the deadline reminding them of the upcoming
registration deadline. He stated they could receive
150-200 late registrations, which would mean
additional teams, finding more volunteer coaches
and staff, and having to redo schedules. Moran
stated the board would be open to suggestions. Pacha
asked if it was possible to request figures as to
how many youth have been turned away in any given
year, with Moran stating it may be possible but was
not sure if such records were kept.
Moran reported on the recent remodeling of the
Recreation Center, stating most of the work
(repainting, retiling, carpeting) has been completed
in the upper level, and remodeling of the lower
level will continue as funds become available.
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ADJOURNMENT: The meeting adjourned at 8:10 p.m.
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MINUTES
IOWA CITY HUMAN RIGHTS COMMISSION
AUGUST 22, 1994
CIVIC CENTER LOBBY CONFERENCE ROOM
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MEMBERS PRESENT:
.
Jason Chen, Mel Dautremont, Rick Graf, Pat Harvey, Sara
Mehlin, Dorothy Paul, Ann Shires
MEMBERS ABSENT:
Alison Ames Galstad, Ken Gatlin
STAFF PRESENT:
Anne Burnside, Dale Helling, Heather Shank
RECOMMENDATIONS TO CITY COUNCIL:
None.
CALL TO ORDER:
Vice Chairperson Mehlin called the meeting to order at 7:06 p.m. A motion to approve the
minutes of the July 25, 1994, meeting was approved unanimously,
INTRODUCTION OF NEW HUMAN RIGHTS COORDINATOR:
Commission members introduced themselves to Heather Shank, the new Human Rights I
Coordinator. Heather indicated that she was very pleased to have been selected for the
position, and anxious to begin her duties on August 29. She indicated that she is looking
forward to helping the Commission to develop educational programs throughout the
community and that she believes the newly revised Human Rights Ordinance is a symbol of
the Commission's dedication to eliminating discrimination in Iowa City.
STATUS OF CURRENT CASES:
No change from last meeting.
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REPORTS OF COMMISSIONERS:
Dorothy Paul expressed some concern regarding telephone communications she had recently
received from persons representing the Iowa Police Association. The caller had made
intimidating comments in the solicitation of support for the Association. Several other
Commissioners had received calls as well and expressed some similar concerns.
Rick Graf commented regarding the long-term disability insurance the City provides for its
employees, specifically that part-time employees are not covered. He indicated he will pursue
this further with the City.
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Pat Harvey reported on her involvement with the Council on Disability Rights and Education,
indicating that she intended to continue her involvement and that the group is progressing
slowly but surely in its initial stages.
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Human Rights Commission
August 22, 1994
Page 2
Mel Dautremont announced that the Iowa Women's Music Festival would be held on
September 16 and 17 at the Johnson County Fairgrounds. She further announced that the
National Organization for Women would be meeting on September 20 and would sponsor a
Clothesline Project in which victims of violent crimes will write messages on a T-shirt. This
event will occur at 7:00 p.m. at Old Brick. She also reminded Commissioners that September
24 was Non-Profit Community Organization Day at the Old Capitol Center. Ken Gatlin has
submitted forms on behalf of the Commission asking for space for a table display. This event
will run from 10:00 a.m, to 4:00 p.m. and Gatlin is coordinating volunteers from the
Commission to staff the table. Commission brochures will be made available along with
information on fair housing and, if possible, the sexual harassment video produced by the City
and the Commission will be shown.
Ann Shires announced that the Johnson County League of Women Voters would be
presenting a one-woman play on September 28 at 7:00 p.m. in the First National Bank atrium.
It features Jane Cox, Iowa State University Theater Department, in a play entitled "Yellow
Rose of Suffrage."
Jason Chen announced that he had spoken to approximately 80 international students as part
of their orientation. The title of his presentation was "You and The Law,"
Dorothy Paul advised Commissioners that she had written a letter welcoming international
students, which had been published in the August 22 edition of the Press-Citizen.
Sara Mehlin raised a concern involving a disabled gentleman whom she was aware had
needed a ride to the State Fair but could not obtain transportation from local agencies. She
felt that this pointed cut a gap in the service, especially for persons who need to travel out
of the community. She questioned whether or not county-wide transportation service could
be networked so as to facilitate transportation of individuals beyond local or regional
boundaries.
HUMAN RIGHTS AWARDS BREAKFAST:
This year's breakfast will be held on October 12, 1994, at 7:30 a.m. in the Triangle Ballroom
of the Iowa Memorial Union. Dorothy Paul suggested two possible keynote speakers and
other Commissioners mentioned two other names. Dorothy will make initial contacts in an
attempt to secure a commitment from one of these persons. It was agreed that the breakfast
should be planned similar to last year except that there is no apparent need for a raised stage
or platform. Pat Harvey and Ann Shires will serve as receptionists and Mel Dautremont,
Jason Chen and Ann Shires will serve as a selection committee for choosing the award
recipients. Staff will handle publicity and' promotions, as well as ticket sales, etc. It was
agreed that we would attempt to get publicity in the local print media, as well as the
electronic media, including both local access cable stations and area commercial stations.
This could include photos on the Community Page of the Press-Citizen.
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Human Rights Commission
August 22, 1994
Page 3
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OLD BUSINESS:
Mel Dautremont raised the issue of the Santa Cruz, California ordinance which includes weight
and physical characteristics as protected under disability non-discrimination. A citizen had
expressed to her that it did not appear as if the inclusion of morbid obesity under the ADA
would provide such protection. Anne Burnside suggested that "perceived disability," as
defined in the ADA, may cover some of these kinds of cases. There was not further interest
on the part of the Commission to include weight and physical characteristics as protected
categories in the local ordinance.
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Pat Harvey questioned how the Commission might better pursue conciliation and mediation
efforts in the future. Anne Burnside indicated that staff will formulate ideas and recommenda-
tions in this vein and present them to the Commission at a future meeting.
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Meeting adjourned at 8:10 p.m.
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MINUTES
CHARTER REVIEW COMMISSION
SEPTEMBER 28, 1994 - 5:35 P.M.
CITY MANAGER'S CONFERENCE ROOM
John McDonald presiding. Charter Review Commission: McDonald, Cain, Egli, Geasland,
McCullough, Penningroth, Ringgenberg, Willis. Absent: Rhodes. City staff present: Karr.
Others Present: Courtney, Balmer, Smith. Tape recorded on Tapes CRC 94-6, Side 2; CRC
94-7, All.
COMMISSION ACTION
Moved by Cain, seconded by McCullough to approve the September 14, 1994 CRC minutes,
Motion to accept minutes carried, 8/0, Rhodes absent.
CALL TO ORDER/APPROVAL OF MINUTES
Chairperson McDonald called the meeting to order at 5:35 p,m, Moved by Cain, seconded
by McCullough to approve the September 14, 1994 CRC minutes. Motion to accept minutes I
carried, 8/0. Rhodes absent.
McDonald stated that the Charter Review Public Hearing was rescheduled to November 2,
1994 because of the scheduling conflict with a League of Women Voters event.
FORMAL QUESTIONS FOR PUBLIC HEARING WITH FORMER COUNCIL MEMBERS OR I
CANDIDATES !
McDonald noted that correspondence was received from former Council Members William
Ambrisco and Randy Larson regarding Charter Review.
Charter Review Commission presented questions to former Council members/candidates John
Balmer, Darryl Courtney and Jill Smith.
McDonald asked for comments about the present system whereby candidates running for a
district seat are elected only by the district in a primary election and by the City at-large in the
general election. McDonald commented that both Bill Ambrisco and Randy Larson stated they
would like to do away with the present district system. Courtney stated the district bound-
aries need to be redrawn; he would add a fourth district; and he supports having representa-
tives from the different geographic areas of Iowa City. Egli asked Courtney if he voted
differently as a district council member versus an at.large council member. Courtney said very
seldom but he did have a strong commitment to the sewer issues because his district has
sewer problems. Geasland asked Courtney if he was contacted primarily by persons that lived
within his district. Courtney stated he was contacted primarily by downtown business people
and at school events. Cain asked for comments about being nominated from the district but
being elected at-large. Courtney stated that citizens do not understand the primary process.
Smith stated she supports the current district representation; there needs to be a way to
better educate the public about the district and primary proce~s; and that the future growth
of Iowa City and the establishment of neighborhood associations will have an impact on
district representation that will need to be addressed before the next Charter Review (year
2004). In response to McDonald, Smith stated that there should be a majority of at-large
Council members versus district Council members. Courtney suggested adding a fourth
district representative but keeping the total number of Council members at seven. Balmer
spoke in favor of retaining the present system of four at.large Council members and three
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MINUTES
CHARTER REVIEW COMMISSION
PAGE 2
district Council members. Balmer explained the present system was established in the original
Charter as a compromise between persons wanting a strictly at-large Council and persons
wanting a ward system. Balmer said Iowa City is still small enough that people want the
opportunity to vote on all of their elected officials. Balmer said it is important to have some
geographic representation. Karr noted that the distinction between representatives being from
a geographic area and elected by the City as a whole versus from a geographic location and
elected by that geographic location. Courtney said adding a fourth representative doesn't take
away from the at-large "feel" of the Council. Geasland asked why the original Charter
Commission decided that candidates running for a district seat are elected only by the district
in a primary election. Cain explained the idea was the best people from the district should
then go on to the full election. Willis said a primary with a residency requirement would
accomplish the same thing. Ringgenberg stated the option exists that if an area does not feel
represented they can get people to run at-large. Cain said there are ways to address neighbor-
hood association representation such as by having Council as a whole appoint liaisons to the
neighborhood associations. I
Ringgenberg asked about the four year terms of office. Balmer stated the four years is just
right and that four years gives a Council member the opportunity to become conversant in
issues and to be a team player and contributor. McDonald stated that a person would feel like
they are constantly campaigning if the term of office was any shorter. In response to
Penningroth, McDonald stated the present district system works well and he would not like
to see it changed. Egli stated he would want consistency where a district representative is ~'
nominated and elected by its own district or nominated and elected at-large. Courtney
commented that the current district system has merit because the districts get to choose the
kind of representative they would like to have, Cain stated the original charter commission Ii
wanted a geographic representation and to get someone who is familiar with the area.
McDonald asked how the Charter Review Commission felt when the district candidate carried
the district but lost the election. McDonald noted that it has occurred three times since 1977.
Penningroth said the issue should be discussed by the Charter Review Commission.
McCullough asked if anyone would be in favor of changing the present primary-general
election system. Balmer and Smith stated their support for the primary system. Balmer
stated the process has worked very well for Iowa City. Cain asked about campaign costs.
Smith stated that consideration was given to minimize campaign expenses up to the primary
election, McDonald stated that during his campaign costs of the primary had to be taken into
consideration and budgeted for. Courtney stated it is hard to raise money during the primary.
McCullough asked about costs for the City for holding two elections. Courtney said he would
like to change the special election process. In response to Charter Review Commission
members, Karr stated the state allows you to make the appointment' or call a special election.
She explained that a petition could be filed after an appointment was made, triggering a
special election. Ringgenberg asked if the City could allow primaries in the regular election
process but not in the special election process. Karr stated that she would check with the
legal department.
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Balmer thanked Charter Review Commission members for their efforts. Balmer stated he
would retain both the present Mayor selection process and fifty dollar campaign contribution
limitation. Balmer said the Council compensation should not be accelerated to a higher level.
(Balmer left meeting.l
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CHARTER REVIEW COMMISSION
PAGE 3
Regarding options for special elections, Karr explained that according to State Code, Section
376 City elections, a primary election must be held if the number filing is more than twice the
number of positions to be filled unless you choose the runoff or chapter 44-45. Karr said she
will ask the City Attorney if a Council can choose and/or the Charter can provide for another
option, in the case of a special election.
McDonald asked for comments regarding campaign contribution limitations. Smith replied that
information received when nomination papers are picked up that the City Clerk's office
provides the information needed for candidates to understand the local requirements and there
have not been any problems due to the lack of local enforcement mechanism because of the
strong character and honesty of people running for local government. McDonald said there
is some confusion because of the different regulations by the state and Iowa City. Courtney
questioned the validity of having a more restrictive contribution limitation without local
enforcement. In response to Penningroth, Karr stated complaints are handled by the state.
Charter Review Commission discussed enforcement of the local campaign contribution
limitation. Cain stated the original Charter Review Commission felt very strongly that there
should be limits. Ringgenberg stated that even though Iowa City is inconsistent with the
state, home rule could play an important role if Iowa City is legally challenged for having more
restrictive limitations. Ringgenberg stated Cities ought to be able to do what they want to
do within the framework of the state law. In response to Egli, McDonald stated the fifty dollar
limitation is a good amount. In response to McDonald, Karr stated the City Code section
dealing with the limitation has been changed six times since 1974. Egli stated he liked the
fifty dollar limitation because candidates have to talk to more people. McCullough asked
about getting start-up funds for their campaigns. It was noted a candidate can start by
getting a bank loan or a personal loan.
McDonald inquired about the Mayor selection process. Smith stated that it appears that a
majority of the time the Mayor selection process seems to function well. Courtney stated he
approached the Mayor selection process as another campaign. McDonald said the process
works, and stated that if the process were changed so that the Mayors elected at-large, the
Mayor's role should be changed. McDonald explained that when the Mayor is elected by the
Council that Mayor has the support of at least three other Council members which aids
consensus building whereas an elected Mayor could be at odds with his entire council.
Charter Review Commission discussed Mayor selection options. Courtney noted that there
have been objections to the "behind closed doors" selection of the Mayor, McDonald said in
the past few years there has been more made about the behind the doors selection than what
really exists. In response to McCullough, McDonald said public input isn't received because
the selection is made by the Council. Ringgenberg said an elected Mayor becomes more than
part of a policy team and in a council-manager form of government you should try to keep the
Mayor as the policy leader rather than get into administration.
In response to Egli, Courtney said Council salaries should be increased periodically in small
increments and the Mayor's salary should be at a wider spread. Courtney noted that school
board ought to be paid. Smith said salaries should be enough to cover costs incurred by
Council members. McCullough asked if a compensation commission should be established
to review Council compensation every two years. Courtney and Smith said no. In response
to Courtney, McDonald said Council and Mayor compensation is currently $5,000 and $6,000
and it was last raised in 1984. McDonald said the current Council compensation is adequate.
In response to McDonald, Karr explained it is difficult to compare Iowa City Council salaries
with other communities because of different variables.
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MINUTES
CHARTER REVIEW COMMISSION
PAGE 4
Geasland encouraged everyone to come to the public hearing scheduled November 2, 1994,
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Karr noted the next CRC meeting is scheduled for October 12, 1994.
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Mayor's Youth Employment Program
Minutes
Board of Director's Meeting
August 23, 1994
Board Members Present: AK Traw, Pete simonson, Jean MCCarty,
Loren Forbes, Dave Jacoby, Sheila creth, Pat Schnack and Kristin
McFarland '
Not in Attendance: Barry Kucera, Joan Vanden Berg and Julie
PUlkrabek (excused) Natalie Cronk (not excused)
staff Members Present: Ben O'Meara, Cokie Ikerd and Mick Bowers
Call to order: Dave Jacoby called the meeting to order at 4:42pm.
I. Introductions and Welcome: Dave welcomed all in attendance.
II. Approval of Minutes: Minutes from the June 23, 1994, meeting
were approved by consensus.
III. Additional Agenda Items , correspondence Received:
1. Ben handed out a copy of the FY 1995 budget broken down by
programs as well as an agency total sheet. Ben voiced that
he believes the revenues are secure monies for FY 1995. Ben
went through each program budget sheet as well as the total
agency budget sheet. He said that we need to increase the
health/life insurance by a few thousand dollars. Pat
motioned and Sheila seconded to approve the budget and
submit it to the city of Iowa City with the increase in the
insurance. Motion carried. MSC
IV. New Business:
1. Staff Evaluations - Dave provided board members and staff
with a hand out regarding the recommendation of the
personnel committee for Ben's raise. Also included in this
hand out was a recommendation made by Ben regarding staff
raises. Dave said that the personnel committee completed
Ben's evaluation and it went very well. He welcomed any
questions in regards to Ben's evaluation. Sheila questioned
whether we were financially able to afford raises at this
time. Ben explained that the raises were figured into the
FY 1995 budget. Jean thought that this should be discussed
at the next board meeting while in executive session.
Discussion then followed regarding the time of the next
board meeting. Pat suggested that we move the next board
meeting ahead by two weeks in order to address the issue of
staff raises. It was agreed to hold the next board meeting
on september 13, 1994.
2. Financial Reports - The City of Iowa City Accounting
Department is still working on the financial reports for
July. Ben and Cokie will submit the budget information to
Regina and then she will be able to complete the financial
reports for July.
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3. Restoration Project - Ben stated that the restoration
project is going very slowly and that it won't be done this
fall. The Department of Human Services is working closely
with MYEP in order to continue the truck restoration
project. MYEP is renting the garage near the office from
John Roffman. This will enable the kids to continue working
through the fall.
4. Iowa city Road Race - Ben asked that all board members
participate in the race this year in some form. He asked
each board member to raise at least $500 in pledges. Sheila
suggested that we target a company that participates in the
race and encourage them to secure their funds for MYEP.
V. Old Business
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1. Committee Reports/Assignments Update - Dave reported that
the Personnel Committee met to discuss Ben's evaluation.
The evaluation is complete and it went very well.
VI. Adjourn: Pete made a motion and Pat seconded the motion to
adjourn at 5:47 p.m. Motion carried. MSC
The next ~oard meeting is september 13, 1994, at 4:30 P.M. Mark
that down! lour th~ in the afternoon!
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Loren Forbes Ben O'Meara' ~
Secretary Executive Director
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MINUTES
IOWA CITY HISTORIC PRESERVATION COMMISSION
AUGUST 9, 1994 - 5:30 P.M.
LOBBY CONFERENCE ROOM-IOWA CITY CIVIC CENTER
PREUMi~ARY
~ Su~ect to Approval
MEMBERS PRESENT:
Irelan, Russell, Swaim, Semel, Kelly, Licht
MEMBERS ABSENT:
Hanick
STAFF PRESENT:
Holecek, Miklo, Keller, Long
GUESTS:
Jan Nash
CALL TO ORDER:
The meeting was called to order at 5:40 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There were no members of the public present at the meeting.
INTRODUCTION OF ASSISTANT CITY ATTORNEY:
Chairperson Russell introduced Assistant City Attorney Sarah Holecek, as the Commission's
new legal staff.
CONSIDERATION OF THE MINUTES OF THE JUNE 14. 1994 MINUTES:
Licht said the minutes should indicate that the Great American Home Awards candidates are
the "Rogers" family rather than "Rodgers", Kelly noted she should be noted, as an absent
member at this meeting. Licht noted on page 3, last paragraph the word "present" should be
changed to "presented". Kelly moved to approve the minutes of the June 14, 1 994 meeting
as amended. Swaim seconded. The motion carried unanimously.
CONSIDERATION OF THE MINUTES OF THE JULY 7.1994 SPECIAL MEETING:
Kelly noted she should be counted as a member present at the July 7 meeting, Russell said
that on page 4, second paragraph the sentence should read "her" rather than "she." Licht
moved to approve the minutes of the July 7, 1994 meeting as amended. Semel second.
DISCUSSION OF THE COLLEGE HILL SURVEY:
Nash gave a slide presentation of the houses in the College Hill area that she believes are of
historic relevance. She began with the key structures she believes may be individually eligible
for the National Register of Historic Places. She highlighted the Lindsey House which was
built in 1893 at the intersection of College and Summit Street. She noted this house is a
George Barber pattern book house which is extremely identifiable. Swaim noted the house
had an addition. Nash noted it was an early addition from either the 1910's or 1920's. '
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August 9, 1994
Page 2
She said the next house was a Thomas C. Carson house built in 1875 and listed on the
Register in 1980. She said the house was a model of the french second empire style.
Nash described the Summit Apartment building which was built in 1916 by a local contractor
for Doctor Tiswell who built a number of these structures. The building was listed on the
National Register in 1983.
Nash then described the other notable houses in the district. She highlight the Bacon Murphy
House which was notable because of the very nice detailing in the Queen Anne Style. She
noted the millwork inside and outside of the house. She said the house has a studio addition
which is not problematic, because it is clearly separate and distinct from the rest of the house.
She said the studio could be removed.
She said the next house was the Patterson House owned by Frank Reel. She said the house
had two construction periods. She said the original house was done under Greek Revival
influence. She explained that the family expanded the house in 1885 in Italianate style. She
said the house is significant despite the expansion because both styles are significant.
She said there was a potential I-house on Dodge street which is somewhat enigmatic. She
said the house needed more research because she did not have the floorplan. She said the
stucco house on Dodge street was also an architect-designed house done in Mission style.
Nash said the Yunken house was also significant. She said it was done in the Gothic style
in two stages. She said there is a double story canted bay window on the side of the house.
She said earlier pictures show there had been a porch on the house. She noted there were
very few Gothic Revival houses left in Iowa City and the integrity of the house was very good.
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Nash described the Musser house done in 1890 as a nicely intact Queen Anne House with a
Carriage House in the back and a brick drive. She said the Christ Scientist Church in the
College Hill area is done in Italian Renaissance style and was designed by an architect. She
said she had tried to contact a church official, but had not had any luck. She said the brick
pattern was very nice and that the church may still have it's original floorplan from back in
the 1930's.
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.She said the Rorbocker Sanitarium which has been occupied by Sigma Chi and owned by Tom
Laughlin. She said she was very impressed by the interior. Licht said she knew that the first
two levels of the buildings had been remodeled. Nash said the first level still has Tudor arch
doors, and the ground level contains vestibule, mail room, tile floor, and a wrought iron
staircase. She said the top floor was quite intact with much fancier handwork, telephone
niches, and murphy bed alcoves. She noted this building may still be eligible for the National
Register because there is so much of the original left.
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Nash described the second potential historic district. She stated that Frieder's house was a
Queen Anne Cottage of 1 Yz stories. She said the house had massive scrolled windows and
a wonderful wraparound porch. She said inside the house there were nice oversized
windows and heavy use of wood paneling.
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August 9, 1994
Page 3
She said another significant house in the district was the Denton house. She said that
Margery Dane's two grandmothers occupied the house. She said she theorizes this house
was likely to be the pr9duct of remodeling because of the low pitched roof and blocky form.
She said it is possible to find architectural restyling to be significant. She said the restyling
is sympathetic to the original house and done in the 1920's.
Nash recommended a city-wide survey of the houses occupied by Greek organizations to find
out the historic significance of those houses. She said many of them were built in the 1920's
and share architectural and historic significance. She noted that Delta Zeta and Chi Omega
were in the College Hill area and are big "Stock Broker Tudors" built circa 1925.
She described a house once owned by Bill and Emma Haddock which is now owned by a
coop. She noted the house was built in 1890 of concrete brick at a time when concrete brick
was considered innovative. She noted it was intended to look like stone, and the house was
eligible for two reasons. She said the first is the architecture is influenced by the high
. Victorian style. Nash said the second reason was that Emma Haddock was the first female
attorney to graduate from the University of Iowa Law School and sat on the Federal Bar in
Iowa. Emma Haddock was also the founder of the 19th Century Club.
She noted Tilly Baker's house which was built by David Bear in the 1880's. She said this
house was sold to the Stevenson family and that Mrs. Stevenson was Helen Keller's
secretary. Nash said that Keller's Lyceum tours were run through this house. She said that
Tilly and Joseph Baker started the grass roots interest in Historic Preservation by standing up
in church and speaking out against tearing down the Old Brick Church. Nash said the Bakers
were shunned for their actions.
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Nash pointed out the boundaries of the two districts and said that the Commission might want
to discuss these. Miklo said he would like to add the corner of College and Governor to the
first district. Nash said she had no problem with this.
Russell said he appreciated the expansive definition of College Hill. He said the districts were
enhanced nicely by the presence of one the of the city's original parks. He said he felt it was
early to accept the report at this meeting even though it looks first rate. He asked Miklo what
the Commission should do now. Miklo said the report needs to be finalized in order to send
it with the proposal to the State for their review to see if they concur with the boundaries.
He said after this, it will be time to go into neighborhood, show people the report, and get a
sense of the local interest.
Swaim left at 6:00 p.m.
Russell asked Nash if any of the owners showed interest in the National Register. Nash said
that there had been interest in the East College Street district but that the other owners had
not been as interested.
Licht left at 6: 1 0 p.m.
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August 9,1994
Page 4
Miklo said the Commission did not need to vote but could settle on a general acceptance of
the boundaries and have time to think about the information, Nash said she would be
available to make mino( changes in the report as the Commission needed. She expressed
concern that the boundaries that the Commission would draw must be logical and legally
defensible. She noted there must be a logical reason for bringing in the corner of Johnson
street and they will have to pull in the noncontributing apartment complex or it will look like
gerrymandering.
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SECOND PART OF MINUTES FOR THE AUGUST 9, 1994 MEETING
SECTION 106 REVIEWS:
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Steve Long and Ray Keller of the Community Development Division came to the meeting to
describe the Section 106 Review. Long stated the Commission was being asked to determine
whether or not the buildings at 611-627 Iowa Avenue were eligible for the National Register.
Miklo explained the buildings had been damaged by the flood last year and the city was trying
to work with the developer to put in some affordable housing units in the proposed complex
which would replace them.
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Russell said he didn't like being a part of the process that would enable the development of
apartment housing in a flood area. Kelly agreed. Miklo said the proposed complex would be
constructed in such as way so that it would be flood-proof. Russell asked if there were any
historic materials that could be saved from the buildings. Long said the buildings and
materials had been badly damaged and he doubted there was any salvageable material.
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Kelly moved and Russell seconded the motion to find that the properties at 611, 613-615,
619, 625, and 627 Iowa Avenue are ineligible for the National Register. The motion carried
unanimously.
Irelan left the meeting at 7:00 p.m.
COMMISSION INFORMATION AND DISCUSSION:
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Kelly reported that she would be going to the Linn County Preservation Conference. She
asked for suggestions on what she should bring up at the conference. Russell suggested she
just report on the Commission's current activities.
ADJOURNMENT:
The meeting was adjourned at 7:10 p.m.
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MINUTES
IOWA CITY HISTORIC PRESERVATION COMMISSION
TUESDAY, SEPTEMBER 13, 1994.5:30 P.M.
LOBBY CONFERENCE ROOM. IOWA CITY CIVIC CENTER
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MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
Russell, Swaim, Kelly, Hanick, Licht, Irelan, Semel
None
Miklo
GUEST PRESENT:
Jan Nash, Steve Bloom, Iris Frost
CALL TO ORDER:
Chairperson Russell called the meeting to order at 5:35 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
There were no members of the public to speak on items not on the agenda.
REVIEW OF CERTIFICATE OF APPROPRIATENESS: 412 S. SUMMIT STREET:
Sue Licht excused herself from the meeting. Russell pointed out that Commission member
Sue Licht was the architect on this project. He said she would sit out this item to avoid any
problems with conflicts of interest. Miklo said he would present the application as usual, and
noted that the Commission had reviewed the property previously for another project. He said
the first change proposed was the front entryway. He said the house had been split into a
duplex many years ago and there was a double door even though the house had been
converted back to single family dwelling about ten years ago. He referred to the drawing in
the packet and noted the current entryway has an awkward appearance. He said the owners
hoped to relocate the pillars to frame the doorway. He reported the owners also would like
to get more light into the entry way and so there would be sidelights in the new doorway.
He noted the option of bricking up pert of the doorway to make it a single door really wouldn't
work very well because matching the bricks would be nearly impossible.
Kelly noted the windowed door and sidelights were a federal design and may not be
compatible with the rest of the house. Miklo said he really didn't find them objectionable
considering their simple, non.obtrusive design and the owner's desire to bring light into that
part of the house.
Miklo highlighted the additional work proposed on in the back of the house. He noted the
addition did not have historic window pattern and this sets the addition off from the rest of
the house and this is in keeping with the Secretary of the Interior's guildeines pertaining to
additions. Kelly noted the addition's roof design was different from the original house.
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HISTORIC PRESERVATION COMMISSION
SEPTEMBER 13, 1994
PAGE 2
Miklo said the garage was proposed to be moved to the side of the property. Russell asked
if the drive was already in place for the garage. Steve Bloom said it was. Hanick said that
the property originally faced the other direction.
Hanick asked the applicants the reason for using the sidelights. Bloom said the area really
needs the extra light. Iris Frost said the overhang from the porch really takes away a lot of
light in the entryway.
Kelly said her only objection to the project was the front door. Hanick said they should
consider that this house was not built with a porch and who knew when it was put in. Miklo
agreed saying that the porch was a later design.
Hanick moved to approve a certificate of appropriateness for the porch pillar, door, east
addition and garage changes to 412 S. Summit Street. Semel seconded. The motion carried
unanimously.
Licht entered the meeting at 6:00 p.m.
DISCUSSION OF COLLEGE HILLS SURVEY:
Miklo said his hope is the Commission comes to a general consensus on the specific r
boundaries for the district. He noted he asked the Commission members to visit the College
Hill area.
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Nash said the thread she used to tie the properties together in the existing boundaries were
addresses on College Green or College Street. Nash said she did not include the property
along Johnson street because she didn't want to bring in the apartment building. She noted
the houses on the Northeast corner were noncontributing, and that she excluded them to
avoid weakening the district. She said the strength in the boundaries as they are is that the
properties share the same relation to College Street.
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Semel suggested the Commission consider where the likely opposition to the proposed district
would come from. He asked whether it would be better to have a more ragged or more
inclusive boundary for the district. Irelan said the existing boundaries were not ragged but the
property lines made them appear so. Russell said it was important that the Commission find
boundaries that were historically and architecturally defensible because the Commission
members would be the ones defending the boundaries in the future.
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exclude all of the corner properties, including the southwest corner. Licht said she could go
either way, but her instinct was to leave out the corners. Hanick said the properties facing
the park were easy to justify geographically and were easy for people to understand. Sem!ll
agreed with Licht.
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HISTORIC PRESERVATION COMMISSION
SEPTEMBER 13, 1994
PAGE 3
Irelan said she was having trouble with the inclusion of the synagogue. Nash said the
synagogue was not a historic, structure but the site was formerly part of the Paterson house
which included a sunken garden.
Kelly said she basically liked the idea of an easily-defined district, but she was afraid of what
buildings will be built into the neighborhood if the district isn't fairly inclusive. Hanick asked
if that was sufficient justification for including extra properties. Russell said this concern was
the reason the district is being set up in the first place is to protect historic properties. Licht
said it was not the Commission's role to prevent bad development. The consensus was to
exclude the northwest and northeast corners but to include the southwest corner.
As Hanick and Licht had to leave, Russell suggested the Commission complete their
discussion of the boundaries in order to set up a time for an annual planning session. He
suggested a Saturday morning in order to develop the Commission's priorities for the
upcoming year. After some discussion, the Commission decided on Saturday, October 15,
1994 at 9:00 a.m.
Licht and Hanick left the meeting at 7:00 p.m.
Russell asked Miklo how the Commission can go from Nash's report to creating the district.
Miklo said a National Register of Historic Places nomination must be put together. He noted
the Commission should have the final report, and from there the Commission would start
setting up block meetings with College Street residents.
DISCUSSION OF THE CONSERVATION DISTRICT ORDINANCE:
Semol said he was puzzled about the conservation district as it is presented. He said the
guidelines are fairly stern, and that he thinks people in the districts are likely to resent this
level of regulation.
Russell said the draft was very time-consuming to read. Miklo agreed the language was very
cumbersome. Russell said the he was glad to see the consultants have deleted certain issues
such as cladding and that he really liked the three levels of review.
Semel maintained the ordinance was insensible to the layperson, and that it would difficult
to justify to many people. He noted the language in the first paragraph that alluded to the
conservation district contributing tp "health, safety, and welfare". He said this doesn't even
really make sense. Russell said this language provided legal justification for the City's
activities pertaining to private property.
Semel said he had the urge to stop reading by the third item. He said evon if the health,
safety, and welfare language must be included, the ordinance should have preamble that is
understandable. Swaim said that, if she were a property owner in a conservation district, the
ordinance would sound to her like a bunch of rules rather than an opportunity to preserve her
neighborhood.
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HISTORIC PRESERVATION COMMISSION
SEPTEMBER 13, 1994
PAGE 4
Russell asked if the Commission could ask the consultants to make further revisions. Miklo
said yes, the consultants had to pr~vide a draft with which the Commission was comfortable.
Russell suggested the ordinance could use a statement of purpose that was educational. He
said the statement could include what the conservation district is for and why it is needed.
Miklo said the Commission set up a subcommittee to pr6vide further direction to the
consultant. Semel, Swaim, and Irelan said they could work on it.
SECTION 106 REVIEW: 1209 HIGHLAND AVENUE:
Miklo said the property in question was built by Howard Moffit. Miklo said that the State
Historic Preservation Officer has found similar Moffit buildings to be eligible for the National
Register. Russell moved and Irelan seconded to find the property at 1209 Highland Avenue
eligible for the National Register due to its association with Howard Moffit. The motion
carried unanimously.
DISCUSSION OF SCHEDULING ANNUAL PLANNING MEETING:
This item was moved to earlier in the meeting. The Commission decided on Saturday, October
15, 1994 at 9:00 a.m.
COMMISSION INFORMATION DISCUSSION:
Miklo said the Commission would have a new staff member on board by November. Russell
said he would be available to meet with the new staff member if necessary.
Miklo noted the Trinity Episcopal Church wanted to make some changes to ~he structure
which would coincide with original appearance of the building. He noted the project would
have to go before the Board of Adjustment and because the church is on the National Register
of Historic Places, the staff recommendation was that the project be subject to Historic
Preservation Commission Review.
Russell proposed a resolution expressing the Historic Preservation Commission's deep
gratitude to Bob Miklo for his contributions to the successes of the Commission's efforts so
far. Kelly seconded the motion. The motion carried unanimously.
Miklo said he would continue to come to the Commission meetings until the new staff became
oriented.
ADJOURNMENT:
The meeting was adjourned at 7:45 p.m.
Minutes submitted by L. Schweitzer.
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DRAFT
MINUTES
COMMITTEE ON COMMUNITY NEEDS
WEDNESDAY, SEPTEMBER 21, 1994 - 6:30 P.M.
IOWA CITY PUBLIC LIBRARY, MEETING ROOM A
MEMBERS PRESENT:
MaryAnn Dennis, Lisa Engh, Rusty Martin, Linda Murray, Robin
Paelzold.Durumeric, Christina Randall, Keith Ruff, Gretchen
Schmuch, Maris Snider
MEMBERS ABSENT:
STAFF PRESENT:
Grace Cooper, Marc Libants
Marianne Milkman, Steve Long, Steve Nasby, Jeff Haring
RECOMMENDATION TO THE CITY COUNCIL:
The Committee on Community Needs recomends approval of the proposed amendments to the
1994 CDBG Program Statement and Budget.
CALL TO ORDER. ETC.:
1. Call to order. Chairperson Dennis called the meeting to order at 6:30 P.M.
2. Introduction of new CCN member. Gretchen Schmuch was introduced as the new CCN
member to serve out the remainder of the three year term, ending April 1, 1995, vacated
by the resignation of Susan Feeney.
3. Review and aooroval of Minutes from June 22. 1994.
Randall noted that her first name was spelled incorrectly and should be Christina. not
Christine. Paelzold-Durumeric noted that on p. 2, under Housing Commission update,
the second sentence should say "assistance in findinq housing for some PHA, rather
than '~unding housing to." Dennis had a question about p. 5, second paragraph, second
sentence, and thought the sentence should end with something like, "but at least
$17,300 this year"; in addition, the paragraph after the motion, same page, should say,
"Penziner asked if any items on the budget were ineliaible." rather than "...if any items
on the budget may be problematic," First page, under Call to Order, this should say a
"Certificate of Appreciation for his tenure of service.. .," rather than '~en years of service."
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Motion: Ruff moved to approve the Minutes of the June 22, 1994, moeting of the,
Committee on Community Needs, as amended at tonight's meeting. Murray
seconded. The motion carried on a vote of 9.0,
4.
Public/member discussion, The Committee scheduled dates for its November and
December meetings. The November meeting will be held on November 16, 1994, and
the December meeting will be on December 21,1994.
5.
Citv Council update. Dennis noted that there are openings on the Riverfront and
Natural Areas Commission, the Board of Appeals, and the Senior Center Commission.
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Committee on Community Needs
September 21, 1994
Page 2
6. HousinQ Commission update. Paetzold-Durumeric noted that the Commission is also
examining their role under the new HUD Consolidated Plan. The Housing Commission
would also like to express support for the City's involvement in generating affordable
housing, with the Sand Hills manufactured housing subdivision.
PUBLIC COMMENTS -1993 GRANTEE PERFORMANCE REPORT:
Long reminded the members that this is still in draft form and that there are a few bugs in the
computer program received from HUD that staff is working out, so errors in the narrative will
be corrected. Long handed out a guide for reading some of the abbreviations listed throughout
the guide, and copies of the FY93 budget for making comparisons to fhe figures in the report.
Long noted that the budgeted amount includes the delivery cost, i.e. staff time.
Some figures of note, on p. 17, the financial summary, line 17, HUD requires at least 70% of
the monies benefit low/moderate income individuals; the Iowa City entitlement area distributed
94.1 % of the monies to these individuals. Page 18, line 29, HUD allows 15% of the funds to
be obligated for Public Service Activities; Iowa City had 13.8%. And line 32, HUD allows 20%
for administrative expenses, Iowa City spent 11.8% on administrative expenses. The
Committee felt the administrative expenses were especially low for having been a flood year
and all the extra work that was put in. Milkman explained that the CDBG administrative
expenses are low because funds were also used from the Supplemental CDBG Flood Relief
funds for administrative expenses.
PUBLIC COMMENTS - AMENDMENTS TO THE 1994 CDBG BUDGET AND PROGRAM
STATEMENT:
Nasby said the year end accounting has been completed for the 1993 CDBG program year.
As expected there was some carry-over and additional program income, much of it from the
housing rehabilitation program. There is an additional $322,438 to be budgeted for the 1994
CDBG program year. The housing rehabilitation program's share of this is $159,159, leaving
$163,279. In addition, $6,925 was obligated for Administrative expenses, leaving $156,354
available for allocation.
Nasby said, since CCN used $17,300 of contingency to fund the Transitional Housing Program,
staff is requesting that this money be replaced. After these funds earmarked for contingency
are subtracted there is $139,054 left to be budgeted. As the Committee is aware, the
Towncrest Relocation Program received $150,000 from EAGLE Foods, In order to relocate
more than 50 households in Towncrest, additional funds for relocation assistance are needed.
Originally, HOME funds were budgeted to assist the City with this relocation; however, due to
federal regulation changes for the HOME program this source of funds cannot be used for
relocation assistance. Staff recommends that the remaining $139,054 of contingency funds be
allocated to the Towncrest Relocation Program for acquisition and relocation assistance.
Nasby said the City has already spent approximately $75,000 to $80,000 on the acquisition and
relocation expenses of 16 units. Nasby said that a maximum of $7,500 is to be allocated for
acquisition costs, and that staff wishes to keep the total acquisition and relocation cost for each
mobile home below $8,800. The Towncrest residents must move out by June 1, 1995.
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Committee on Community Needs
September 21, 1994
Page 3
MOTION: Martin moved to agree with staff recommendation in the memorandum dated
September 13, 1994, to make the amendments to the COBG Program Statement and
Budget
Paetzold-Durumeric was concerned the way the allocation of contingency or "extra" funds
appears to be determined. Paetzold-Durumenc was concerned that the determination of who
is to receive these funds is made somewhat behind closed doors and wished that the
determination process could be more open for discussion. Paetzold-Durumeric asked that the
policy for the distribution of future contingency funds, be reviewed. Paetzold-Durumeric
suggested that the availability of these funds be advertised, perhaps to those agencies that did
not receive full CDBG funding in the last CDBG funding cycle, first, or, perhaps have the
Committee review various applicants and make some determinations, perhaps based on need,
agency use of money, etc. Murray seconded these suggestions. Paetzold-Durumeric feared
that Council is already relying on the Towncrest relocation funds and wanted to make sure that
Council does not feel it is an automatic deal.
Murray asked what the Committee had decided to do with leftover contingency money, as she
could not recall the discussions that had taken place at a previous meeting. Staff said they
would check the Minutes to locate this discussion.
The Committee agreed to send these comments and suggestions on to the subcommittee
reviewing the CDBG application process,
The motion carried on a vote of 9'(),
DISCUSSION OF CONSOLIDATED PLAN:
1.
Outline of Consolidated Plan.
Milkman said that the Consolidated Plan will replace the Comprehensive Housing
Affordability Strategy (CHAS). It is a new HUD requirement, and results from HUD's
realization that it is vital to coordinate housing, services and jobs to help low income and
homeless people break out of the cycle of poverty. As a result, the CDBG program
becomes part of an overall strategy which prioritizes needs, and results in funding
priorities and allocations through the CDBG, HOME, Emergency Shelter Grant, and
other McKinney Act programs. The Committee will be spending a considerable amount
of time discussing the Consolidated Plan during the next six months, and assisting in
getting input from other citizens. Milkman said that members are asked to review and
comment on the draft Citizen Participation Plan for the Consolidated Plan. It is similar
to the CDBG Citizen Participation Plan.
Milkman noted that as a result of this consolidation, CCN, the Housing Commission, and
the Local Homeless Coordinating Board, will need to work together in order to define
the priorities and strategies of the Consolidated Plan. This means that CDBG monies
will be pooled with other funds to coordinate the distribution in order to fulfill the
community needs, yet separate CDBG and HOME program statements will still need to
be produced. In order to facilitate a rapid determination of these priorities and
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Committee on Community Needs
September 21,1994
Page 4
strategies, two members from each of these Commissions are being asked to serve on
a Consolidated Plan Priorities and Strategies Board. These priorities and strategies
need to be determined and agreed upon by all three commissions well before the
CDBG allocation process, as a number of things need to be accomplished after the
needs have been determined by the strategy committee. Milkman requested that the
Committee select two members from CCN to serve on this strategies board.
Milkman wanted to note that an aspect of this new Consolidated Plan is to get citizen
input particularly from the people whom the plan is intended to assist; therefore, there
may need to be more contact between residents and the various Commission members
and staff at the localities which these people frequent, as most are not likely to attend
public meetings.
Paetzold-Durumeric departed the meeting at 7:50 P.M.
2. Review and comment on Draft Citizen Participation Plan.
No revisions to the draft plan were noted, aside from an already identified error in the
Complaint Procedures section of the plan. Dennis, however, suggested a commission
structural change, in that as long as there will be a Consolidated Plan that will deal with
activities that presently three separate commissions cover, there should eventually be
one consolidated commission as well. Staff agreed and said this is the way things may
eventually work, but that there is not enough time to consider and implement that
proposal before the preparation of this year's Consolidated Plan. Milkman felt the City
Council should be allowed to have one public hearing on the recommendations.
Milkman noted that staff hopes that lenders, businesses, ICAD and Chamber of
Commerce members will attend the Community Develpment Needs meeting.
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the HUD changes do seem to make a lot of sense,
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Appointment of two CCN members to "Strateaies" Committee.
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Christina Randall and Gretchen Schmuch volunteered to serve on the Priorities and
Strategies Committee.
LIFE SKILLS FUNDING:
This item was deferred until the October 26, 1994, meeting, or later. Milkman noted that the
issue to keep in mind for when the item is put on the agenda concems where the money to
fund LIFE Skills should come from. Dennis will be abstaining from discussions and voting
concerning this issue because she serves on the LIFE Skills Board of Directors.
CDBG APPLICATION PROCESS COMMITTEE UPDATE:
There was no discussion, as Libants was absent:
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Committee on Community Needs
September 21, 1994
Page 5
MONITORING REPORTS SCHEDULE:
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The following agencies were allocated to the Committee member whose name follows, for the
monitoring of the expenditure of CDBG funds. The agencies are separated out by date
according to when monitoring reports are due.
October
ESA Small Repair Proaram - Ruff
Aid to Aaencies - Martin
Mayor's Youth Employment Prooram - Engh
November
Youth Homes - Engh
Goodwill - Martin
DVIP - Schmuch
LIFE Skills - Libants
Iowa City Public Housino Authority (landscaping) - Randall
Januarv
Greater Iowa City Housina Fellowship (2 projects) - Randall
Neiohborhood Centers - Murray
ISED - Cooper
City/County United Wav Hearinas - Martin/Dennis
Hillcrest Transitional Housino Prooram - Murray
April
ESA Small Repair Proaram - Ruff
Aid to Aaencies - Martin
Mayor's Youth Employment Proaram - Engh
Citv of Iowa City Rehab (2 proiects) - Dennis
City/County United Way Hearinas - Martin/Dennis
May
Youth Homes - Engh
Goodwill - Martin
DVIP -Schmuch
LIFE Skills - Libants
Iowa City Public Housina Authority. Landscapinll - Randall
June
GICHF (2 proiects) - Randall
Neiohborhood Centers - Murray
ISED - Cooper
Hillcrest Transitional Housino Prooram - Murray
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Committee on Community Needs
September 21, 1994
Page 6
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FUTURE CCN ACTIVITIES:
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1.
Informational/educational oresentations. Martin asked the status of the
informational/educational presentations, e.g., with manufactured housing, water plant,
and affordable housing options and how the City uses zoning to encourage low income
housing. Martin still feels information on these subjects, perhaps one at each meeting
between now and the CDBG allocation process, would be very helpful in making a
better informed decision on the part of the Committee members.
Dennis noted that these type of presentations were done several years ago, when there
was a lot of turnover on the Committee, and that these meetings ran about 3D-minutes
each and appeared to be of some benefit. Milkman noted that the Committee will be
very busy in the next several months and noted caution in scheduling many of these
presentations. Martin noted that the CDBG funding process is just around the comer,
however, and the Committee should attempt to schedule at least one presentation per
meeting until then. The Committee agreed to give staff the initiative to attempt to
schedule presentations to hopefully start at the October meeting.
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2. Proiect tours. Some reconsideration as to the effectiveness of these tours was noted.
ADJOURNMENT:
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MOTION: Ruff moved to adjourn the meeting at 8:30 P.M.. Murray seconded. Motion
carried unanimously.
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