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Home My WebLink About1994-10-25 Bd Comm minutes C~O .~- 'lmWJ ~'0 , d , \ i1, r I' I I I , i , ! , I !, I~ I: : i , , , j ~;l '] ~ I '- . ,\ I .. , '~t ;.~'t'~ .' 1 '.,",/ . .' ,.:,--'..!\. MINUTES IOWA CITY DESIGN REVIEW COMMITTEE SEPTEMBER 19, 1994 - 4:00 P.M. LOBBY CONFERENCE ROOM - IOWA CITY CIVIC CENTER MEMBERS PRESENT: Hawks, Swan, Nagle, Nowysz, Footner, Six, Larson MEMBERS ABSENT: Quigley STAFF PRESENT: Schoon, Sweitzer CALL TO ORDER: Chairperson Swan called the meeting to order at 4:05 p.m, Swan introduced Nancy Footner to the Committee. The Committee members introduced themselves. Swan passed out the new member list with home and office addresses, phone, and fax and asked for corrections. DISCUSSION OF DESIGN REVIEW ORDINANCE AND COMMITTE'S SCOPE: Swan said the City Council made some minor changes in t,le wording of the ordinan(\e. Schoon reviewed the changes. Nagle said that he was under the impression the Committee was trying to expand its purview in certain areas. He asked why the ordinance is written to limit the Committee to specific areas rather than Iowa City as a whole. Swan said the answer to the question may be from the work session that Nowysz and Hawks attended. She said the Council felt they need to provide the Committee with a direction in order to establish the future role of the Committee. She said one idea is to expand from reviewing specific areas to reviewing different types of development. I Schoon said one of the ideas expressed at the Council meeting was to have the committee review projects in the CB-1 0 and CB-5 zones. He noted Councilman Throgmorton suggested reviews of multi-family development within single-family neighborhoods. Nagle said the Committee has been concerned in the past with the downtown, why are we not concerned about the rest of the city. He said he knew this would be overwhelming, but he wanted to know the reason that the Committee was limiting itself to certain areas. Footner said one of the areas she was concerned about was the intersection of First and Muscatine--projects that impacts neighborhoods. Nowysz said this type of review is a big jump from looking at exclusively urban renewal projects. He said beyond this, design review of the entire town would be difficult to sell politically. Six said it was a nice idea to do the overall city, but the time requirement is too much. She suggested they establish a subcommittee to investigate the options open to the Committee for what areas to review. Schoon said that Nagle's question is a good one, but it seems unlikely that anyone would favor comprehensive design review. He said the question the committee needs to address is "What are the design needs in the community?" Nowysz said the need for design review "~"'L ~ ';~' 0,,) -- ,.' , I 10 , ' II ~j '1 ! i I [' ,', ~S~3 ~ ' I' 'A ./:' , ~ 0, .~2;tl ..c \~.\ \.' " ,; . i I ~' i 'I" I' I I , : I I \ l I ~,,;'i ...., :1 '~' ';, "..';~' ..~., (.I~:(~l:\ ..,\t.,-rJ; !;~l\.r... ,.\..\. L.~.~ ,11..[......'''''''''''.''- ~t 0 ., ._-----~- . , , , ','.t"d ,,, . , , , ....... ,.. , .' , Design Review Committee September 19, 1994 Page 2 comes in areas.that may not be historic but are worth preserving. He said design review can help put in new buildings that are sensitive to the area especially in areas that provide a transition from downtown to residential areas. Swan said that review over every type of deveiopment will be considered as controi by people who want to develop. She said the Council is favorable to expanding the role of the Design Review, and that she sees things moving ahead slowly. Nagle said the Eagle store on First and Muscatine was a good example of where it would be nice if the Design Review Committee had review over new construction. He said they wouldn't have to review housing development because this would be too much. In response to Nagle's request, Schoon said he could find out how much new construction has occurred in the past 12 months to see if it really would be overwhelming. Hawks asked if there wasn't a way to set up a procedure that critical projects can be red flagged by staff for design review. Schoon asked what criteria could be used to red flag a project. Nowysz said that one criteria could b~ any time there is a change in the use of the land--notably from single family residential to multifamily. He said another criteria could be size and that any building over a certain size within certain zones could be reviewed. Hawks said that some people will be against design review no matter what. She said that neighborhood associations do have some influence when land in their area changes use. Nagle said that not every neighborhood has a person to represent it. ~ ~ rn f-1 h';~ ~4\ I';' t) [, , I' " i, t I Sweitzer left the meeting at 5:05 p.m. Nowysz stated that he thinks the Committee's attention should focus on preserving unique characteristics of an area while blending in new structures with the existing structures. . Hawks stated that some consideration should be given to community entryways and green belts so that the design of new developments, like the proposed development in the county, at the interchange of 1-80 and Herbert Hoover Highway, cannot develop in that manner. , , r' r ~ Footner asked if the Committee would have a role in the review of projects such as the Eagle's store at the intersection of First Avenue and Muscatine Avenue. She stated that it was too large for the neighborhood. Schoon stated that the size of structures allowed in an area is part of the zoning requirements, and that the Committee does not have a say over those requirements. However, if the Committee feels that it. is difficult to design stores of that size that will integrate with the neighborhood, the Committee may consider recommending to the Planning and Zoning Commission that it look at the size of structures permitted in that area. Swan said that she has talked at considerable length with a member of the community, who felt that the Hy-Vee commercial area at First and Rochester Avenues could have been better designed in terms of how the building sets on the site and its relationship to other properties in the area. Schoon stated that when properties are owned by different parties, that it is more difficult to integrate the design and the layout of the development. ~s~ . ~~ -.,. -- - -. ), 0 I . D. .;;. - .-:' ",) .J~J:' '.~ .:'\ ", ':.~r, 'I" ..:, '.~'1 .",',", . .. , , 0',; ~ ., , . '.</ " ". ',,1,., " ..no._......_....,."_.._..;.~,~._,...::...,__..,__ '. ,.. , ... . " .. . ..,..;.,_.__'".""'......,.,,"-'.....,....,,................____.d'._ ._.., ..._.._,__~'.._____ "...._,..... .....'.~'.,...',. ,......,,_,:,-,/C'.. ,:':;;!.L'., . ~s~ r:;"~',. aD:" id' ~~) U ' Design Review Committee September 1,9, 1994 Page 3 Schoon stated that the Council only recently adopted some design criteria for the Neighborhtlod Commercial Zone; however, these would not have applied to the Eagle store, because it is located in a Community Commercial Zone. Schoon stated that he would share these design criteria with the Committee. /: The Committee discussed the idea of reviewing projects within transition zones versus projects throughout the entire community. Transition zones included areas around the downtown, entryways to the community, and integrating other commercial areas with surrounding residential areas. Nagle questioned why can the Committee only be concerned with these transitional areas and not consider the design of projects in other areas of the community? Nagle requested information regarding design review in other communities of similar size. Nowysz stated that the Committee should focus its attention on areas that need the greatest attention, and to let development in the newer areas of the community to develop a design that is unique to them. Larson arrived and Footner departed at 5:30 p.m. Six requested information from other cities around the country r~garding what type of design review they do. Schoon stated that he would be happy to get information on other communities, but that he would like more direction from the committee regarding its direction. He could provide the committee with many examples from other communities, but if it is not what the Committee is interested in then it will be of no benefit. Schoon stated that the Committee needs to determine the "design needs" of the community, and then he will have direction to investigate examples in other communities. .,..-..,.... L- __---'O''j . I \ \ I ~ Swan stated that Schoon should gather information based on the concept of focusing on the downtown and then to expand the Committee's scope by looking at transition zones rather than looking at a community wide perspective of reviewing the design of projects throughout the community, NEAR SOUTHSIDE PLAN UPDATE: ,.........\ ( 'r , Schoon updated the Committee on the Commercial and Residential Urban Revitalization Plans for the Near Souths ide Neighborhood. Schoon emphasized that only projects applying for tax abatement would be required to go before Design Review and receive City Council approval. Swan stated that she wished that all projects within the neighborhood be required to go before the Design Review Committee. i ~ ' !! i !! I ' I ii, : \ I ,,"' I I ,\[. ,~ 'I" , 1[' : . ) ~"'/ " r UPDATE REGARDING THE IOWA CITY WATER PLANT CHARRETTE: Swan stated that she represented the Committee at the charrette. She stated that she expressed the opinions that the development of the proposed water plant site should tie the buildings into the landscape and that emphasis should be placed on preserving the natural features of the area, VI""~' ~!: 7' . " ~" ~ y ..".... i.il[ , ,",\ . --". co~~~~-&_-,. . : - __0 __);,:, :~ --: .- . I i ';':"'l :1" Jmrn:. ,,' I';" " I..",' " ';',: "'~"~::,,~'!f~, :'.. .. , , , ~ '- , , .~'.. ., , , ., ,.' :_,.._,~_.~.,.~,.~;,..~~s:~__~. ,',' ': '~',:, _ .;, _:... ~.:::;~,;;L,'.-".,;.>.""=..t,;,~~~;....~~,~-~__.~._.:.,,,..,',... ~~..,,~~~__. r y Design Review Committee September 19, 1994 Page 4 CONSIDERATION OF THE MINUTES OF THE JULY 18. 1994: Hawks moved to accept the minutes. Six seconded. The motion carried 6-0. COMMITTEE DISCUSSION: Swan stated that she thought a letter should be sent to the Fieldhouse stating the Committee's displeasure with its changeable copy sign and to ask what is happening with the business' proposed exterior renovations that the Committee had reviewed. / :' PUBLIC DISCUSSION: , There was none .' ; , i \ : ADJOURNMENT: Swan called the meeting adjourned at 5:50 p.m. ecodevlminsldrc9.19 r~ ~' ,; .,' '~ , , r':. ,: ell' \, ,~ ,/ t\ ,.:, :" "',,-' - ~S~3 'iG~"__. - - ;,~, .', ,', )-'.."."......'.' 0.... ':,\:'> '. .1.'. '. .', ......,:~."....., ',,',';, ." ''''~ ""~.. '... . ,\ 1.:.'.i.....,I.M..'" ','P;" :. ), t~ . i'l, ,...~ r I a !~ 'I' " ~ " 'i d, ?~'I~,h1',t ~\o\tl' ,..-C r'::::~ \\ \' ,:,! a~ I [1 , i. , I I I I , i . , , I , ~~, , " i! :! ) ~ , i).~.~t:~ 1i~ L__ ., .',. .t\\f.'. " . " .. , , -, '.t'. ," .. c',... '_ ',_." MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM THURSDAY, SEPTEMBER 22, 1994 - 4:00 PM Members Present: Margaret Cox, Stephen Greenleaf, Anne Hargrave (arrived 4: 15 pm), Jeri Hobart, Philip Hubbard, Katherine Moyers, Anne Spencer, Anne Spencer (arrived 4:20 pm) Members Absent: Chuck Traw, K. Jesse Singerman, Staff Present: Maeve Clark, Susan Craig, Larry Eckholt, Debb Green, Martha Lubaroff, Carol Spaziani Others Present: Karen Nyholm, Christine DeZelar, Practicum students CALL TO ORDER: Meeting was called to order by President Greenleaf at 4: 1 0 pm. . APPROVAL OF MINUTES: The minutes of the regular meeting of August 25, 1994 were approved, Hobart/Cox DISBURSEMENTS: Visa expenditures for the month of August were reviewed. Disbursements for the month of August were approved, Hubbard/Moyers STAFF REPORTS: Annual Reports. At last month's Board meeting a discussion took place regarding the expansion of the regular distribution of the Annual Report. Today Board members were provided with annuai reports, postage, etc. and were encouraged to send personal notes to community members they felt should receive the report, It was decided to permanently add the Media Specialist at the Iowa City Community School District to the distribution list and as an experiment have the Development Director send reports to local banking institutions. Moyers will send a report to the Chamber of Commerce, Notes from our Past. Former Director Lolly Eggers has begun a volunteer task of reading archives including Annual Reports, Board minutes, etc. in preparation for a written library history for the Library's centennial celebration. She printed her first exerpts from the archives in a newsletter included in the Board packet, The focus was on Helen McRaith the library's fifth Library Director. Her vision for public libraries is not so very different from the vision of contemporary librarians. Building Program. Craig reported that the final version of the building program was received from consultant David Smith. It is being reproduced and bound and will be distributed to the Board members at next week's meeting, ~s~'-\ :C~~-=- ,-, :~ --"L ~- ': .0 ].; ,.' . ,- \ .is --~ H 9 I ~I ., 'I ~ fJ. . I' .. , I. i 10 ,. Edci r. J ,'- \ \ \ ~ if I I~ I I I ; ! i :r., : 1'(' \( ;\.:.J 'J ?~,.t;. ~J$. r' Ii:: l. '. ; i .' .. . , .."~ "'\\\' ,','t , '"':.., . , ;~ ' .. ,. ... ,.._._..,,~'''-' '-. '~,"'",.",...., ". _,._.._._,~..,." ....' ,.'_,.., .........._'......_.,'M__.., '_. ,..._ ICPL BOARD OF TRUSTEES SEPTEMBER 22. 1994 PAGE 2 City employees and fund raising. Craig reported that some attention from the Legal Department of the City of Iowa City is being given to work time spent by employees on fund raising efforts such as United Way, Hospice Road Race, etc. Until Craig receives something in writing she will continue in the usual manner, Iowa Communications Network. The Library is responding to a soliicitation for applications regarding participation in Phase III of the Iowa Communications Network. Connecting institutions to ICN hasn't been funded yet; this is a preliminary request to gather information , about which sites are interested in participation and their time lines. The library has specified, in our building program. that we will have an interactive meeting room in the'expanded library, If accepted as a site. we could share the cost with the State Ilf Iowa. PRESIDENT'S REPORT.: , . /" , Architectural contract negotiations. A' draft contract has been submitted to the City Attorney's office. Greenleaf is scheduled to meet with City Attorney and Mr. Janssen from our Construction Management Firm, and provided there are no problems with the contract review, council will vote on allocating the $50,000 necessary to proceed with the next phase of the design. ANNOUNCEMENTS FROM MEMBERS: " Moyers reported to the Board that she was the only Trustee in attendance at the Foundation's annual Donor Recognition Reception Sunday, September 11. She reminded the Board that the strength of the library is due in part to our donors and volunteers and that Board attendance and support at these functions is crucial. She hopes that in April, at the Volunteer Recognition tea, she is not the only Trustee present, COMMUNICATIONS: Staff member Terri Byers's letter was noted. NEW BUSINESS: Request for $500 from gift funds to support the Library's Hospice Road Race Team. Lubaroff reiterated. her enthusiasm for the success of the library's Team and the hope that they will retain the Bill Rodgers Shoe trophy as the most successful fund raiser in non profit category. The money requested from the Board will be used to cover expenses such as printing, refreshments, prizes, etc and may not all be spent, She also encouraged Board members to sign up for the Team. The motion to approve the request was approved. Moyers/Hargrave Art Advisory Committee appointment. Due to the resignation of current committee member Judith Hurtig, a request was made to approve the appointment of Bridget Bruch. This request was approved. Hubbard/Moyers . First Search Initiative. This is an experimental program offered by the State Library to introduce new electronic information sources to Iowa libraries, FirstSearch is an electronic ~S~I.\ '~> o ,j./, :(r-;--'~ ~ ,~~ - ,.' .. ~ ,!' 1/5 ' I LJ. }~~i ,~ \ \ \ a , : i' !i i I I , ! . I ! . ~ , I :' i '\ \' "'j i:~ i:~, l. , , "1 "\\1,', , " , , , ',1. ICPL BOARD OF TRUSTEES SEPTEMBER 22, 1994 PAGE 3 information service that locates reference material by offering more than 40 reference databases in one location. The cost to our library is only staff time. Approval was unanimous. Cox/Moyers Discussion of FY96 Budget. Craig shared her experience of two weeks of budget preparation with the Board. She said she reached a new level of awareness of the intensity of sljch an undertaking and why, during this time each year, the always approachable Eggers was sometimes unapproachable. She explained that she did not have the City budget guidelines; however checked some projections with City's finance people. She reviewed her cover letter that described the budget process and the inclusion of new initiatives that were discussed with staff and called for per the Strategic Plan. She reviewed the inserts in the packet including the Estimate of FY96 income including Non Operating Budget Undesignated (NOBUI funds, the Budget in Brief which shows actual expenses from FY90 to the present and the proposed expenses for FY96. Unknown expenses include any that would be related to actual construction; although Craig felt that any . construction expenses would not occur until the end of FY96 and be part of capitol funding through a referendum. She reviewed the expenses by category and pointed out particular expenses that were one time only; increased amount for staff development to bring it up to the amount requested for FY95, some supply categories which have seen substantial increases based on current use, Purchase of furniture and building expenses will be held to a minimum whera they may be affected by the expansion plan. Four managers then spoke about their department and FY96 budget proposals specific to their area. Maeve Clark, Information Coordinator Clark's highest priority is information access. This access is given high ranking in our Strategic Plan. Clark reviewed the status up to now. We currently have 8 machines used for Refnet. The use of these machines by staff and public has increased by 76% over last year. She continues to explore Internet, and the Library has joined a state-wide network called IREN; which is a network of users made up of schools, state colleges, community colleges, etc, who use Internet as a tool. Several new databases have been added to reference and staff continually evaluate new products and upgrade current products, A study of questions asked at the Information desk each hour is taking place, Gathering a full year of statistics will assist in determining proper staffing levels. Information staff is faxing responses to reference questions and interlibrary loan information. They offer distribution of income tax forms and stayed open this past year until the 12:00 midnight deadline on April 15. Staff will continue to attend workshops and learn about new developments. Information Services budget request for FY96 includes funding for a full text database of magazine articles which eventually could be offered by dial-up access. This database would enable patrons to search for a magazine article, see it offered full text on a computer screen and print it out if necessary. Since this. database would be available on all Refnet machines it would assist patrons in getting their information more quickly. A portion of the requested increase in temporary hours would allow Information to have more hours for page staff. There continues to be a need for ongoing ~5~~ 0) ;c~ -P' " _' _ _=nw n. __~~ _. ,.' - 10 ~ ~ 1 ': ~ ,\ ~ rl I IJ f'l r~I 1~1 I/ll 1,;ll) [,:.' IYt; ~O, ( I .r;., II' .,J ~s~: I , \0 . " ,', :~ t ;., I" , , ,}~5';1 .. . ~ " :~ . ICPL BOARD OF TRUSTEES SEPTEMBER 22, 1994 PAGE 4 replacement of microfiche and film machines in the forseeable future. Information not available on computers will continue to be viewed and printed out from microfilm or fiche. Debb Green, Childrens Services Coordinator Green reported on the implementation of the childrens outreach plan as called for in the previous Five Year Plan. The Library staff provided programs to 3,000 children outside the library in FY94, installed Dial-A-Story which received 13,000 calls in the first year, Tours were increased by 100%, a new collection of chjldren's music on cassette tape was added. Green's request for reclassification of a current Library Assistant to Librarian would allow the Children's Department to achieve the ,goals in the new Strategic Plan which include an emphasis on collections. A librarian in this position would allow for the consolidation of more responsibility for the children's non print collection; the strategic plan calls for the development and implementation of a an interactive media collection. In keeping with the Strategic plan special story times and school's out specials would emphasize cultural diversity. There are plans for an all ages Summer Reading Program. Staff will continue monitoring customer service and outreach programs. Some of the temporary hours request would be used to double staff peak Saturdays with substitute librarians. Green would also use some of these hours for additional summer reading program aides, Carol Spaziani, Community & AV Services ,""--'" ~\ -"1'.;0 , ( : \ \ \ \1, .~~ L"- 1 , ! f' " I :; I" ;, I " I: , I' I ( , II' , , , i , I : I : 1 If, I : i : I "~I,) \~V ., I i:'~i'~",":,' ~r"Ii:.'!" nl" , -......, With a twinkle in her eye, Spaziani reminded the Board that this would be her final budget request. Requests related to her department include both staffing and equipment. She is asking for the addition of ten more hours for the half time Library Assistant who provides support for the library's adult programming, outreach programs pnd community services functions. In keeping with the new plan's goals which include fostering the library's role as a community center and developing services for users with special needs, this would allow the time for these functions. To adequately provide the support necessary to maintain the current outreach programs and plan for improvements, this position needs to be expanded. Another personnel request is increasing a half time Library Clerk position to three quarters time. This expansion is necessary to provide support for the maintenance activities related to the library's audiovisual collections. The primary goal of the new plan is to provide collections that reflect and anticipate community needs, An important step in achieving this goal is improving the physicial condition of the collections, particularly audiovisual collections. The expansion of this position by ten hours would allow for the development of routine inspection programs for all audiovisual formats. Additionally Spaziani requests the expansion of the current A V equipment and Production Technician, Library Assistant I from three quarters to full time. The funding for this increase would be requested from the cable franchise fee. PA TV will be leaving the library and with it much of our inhouse support for library and community programming. This staff position provides direct assistance to groups cabiecasting from Meeting Room A. One of the tasks for FY96 in the new plan is to improve awareness of and resources for groups to cablecast from Meeting Room A. Spaziani's equipment request is for the purchase of an Arkenstone Open Book. In keeping with the new plan's objective that proposes making annual improvements in providing ",r- ~"-'-, :, 0 , '~'~~ ,~~:~ 0:) ~ -- ,.' . .. t I{ ij ~, ~ a ""I. h Ii! [1 [,~ , ~t ' ~ lj 1;, " " ~ rl. ~ , .-_:.~:t:\:"""J~-~' : ~""\ "'~1,:-~ '" r \, f, ( I 1 i \ S \, ~, :-,.' ICPL BOARD OF TRUSTEES SEPTEMBER 22, 1994 PAGE 5 assistive devices to persons with disabilities, this piece of equipment would be available for patrons who are visually impaired. The Arkenstone Open Book allows the scanning of any printed material into a microprocessor which then offers a choice of spoken wo~d output or downloading the information to a disc to take elsewhere. This piece of equipment will make all library materials in print format accessible to individuals with vision or reading disabilities. Larry Eckholt, Development Office Coordinator Most of the Development Office budget comes from the Foundation with the exception of expenses for the operation of the office. With the retirement of Spaziani, the Development Office will take over the publication of The Window. This will be the first step in a continuing effort to reorganize the library's public relations component which affects all goals of the Strategic Plan. A goal of $1,5 million has been set for the library's centennial endowment , fund. Efforts will continue to expand the deferred giving program and alternatives for donor and volunteer recognition and new, events will be explored. ADJOURNMENT: Meeting was adjourned at 6:30 pm. Hobart/Moyers Minutes taken and prepared by Martha Lubaroff. , . .,"--,._,.-._-~--._". ~5:tl\ -...Lll_... ..",I~:. _1; ", ,~, O'~ ," l.:ii: . ...,'," "...''''''':'''''''':'.:''..'''''.''f' " . .' "'.' .1:. .. . ,~ , ii,.:..,.." JIt, ..('..:101.,.-...,.......... , 0" ,j '. ,,~ , ' ' .,'., ...':' " t'" 1)' ".' l ""1 I , , "," :" ,-",,' ',.-" @) .',1' .',. , }II~ .'" ~ '{)~) , \ ;; , " ~ \'. ~ . , , .. , :~t:;~'l" ' \ -';" :,,', ..~._....,.,._,..,._",",' .",.. ..' .'",,"..._h MINUTES IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES REGULAR MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM THURSDAY, SEPTEMBER 29, 1994 - 4:00 PM Members Present: Margaret Cox, Anne Hargrave (left at 5:40 pm), Jeri Hobart, Philip Hubbard, Katherine Moyers, Anne Spencer Members Absent: Steve Greenleaf, Jesse Singerman, Chuck Traw Staff Present: Barb Black, Maeve Clark, Susan Craig, Larry Eckholt, Debb Green, Martha Lubaroff, Elizabeth Nichols, Carol Spaziani Others Present: Karen Nyholm, Dawn Brown CALL TO ORDER: Moyers called the meeting to order at 4: 1 0 pm Craig distributed the final version of the Building Plan as received from David Smith. She also distributed the Annual Boards & Commissions Report. UNFINISHED BUSINESS Continuation of discussion of FY96 Budget Proposal Presentations were made by Coordinators Martha Lubaroff, Business Office Lubaroff described the office as a central source of support to all library staff in terms of administrative matters. She pointed out the responsibilities of the office assisting with the goals and objectives of the Strategic Plan. The office is requesting a new mail handling machine in the budget for FY96. Currently the library mails approximately 40,000 pieces of first class mail and 8500 packages annually. This system would allow for tracking the various accounts to which our postage is charged. In addition, interfacing between the scale and the meter would provide automatic stamping of items to be mailed. Barb Black, Technical Services Coordinator Black stressed to the Board that technology has a direct impact on Technical Services, In the past year Technical Services has implemented the use of software and a printer that extracts call numbers from the data base and prints labels that then go onto books, This saves a large amount of time in the processing of new materials. Next week the software responsible for library's holdings will be upgraded and the acquisition process will be automated. Another impact of new technology affects staffing. In FY96 Black is requesting a one half time catalog position to allow the systems librarian position to concentrate on the many automation related activities full time. The Strategic Plan places the highest priority on collections which is also - . '---. 1...........' ,"', . ~$~'i {[:o . ,~ o ...-oJ_ ,.. " "" I 0 .. ~ f! I, ,.. t f:' , ~ ~ , " f, ~. I .' r.. ..: ,_"J ~[1 :G;~~ , .'.' ...t~\" . " ',\. , . \ " . . ...~.,:,t L._, ,:.,,,- ..'... .,'..,~ /",.." ." . IOWA CITY PUBLIC LIBRARY SEPTEMBER 28, 1994 the prime focus of the TS Department. Last year the Iowa City Public Library had the best document delivery rate in the country for similar size institutions reporting on a national survey. The maintenance of the collection is stressed in the plan. Black is asking for an increase in the processing budget. Her primary request in the FY96 Budget is for a one time expense to purchase a subject and name authority record and match them to our catalog database, creating new records as required. This feature will save staff time manually checking the proper form of names and subject headings and catalog users will be assisted by being referred to "authorized" headings from "unauthorized" ones. Users will find it much easier to search the catalog for items. Elizabeth Nichols, Assistant Director Liz began with a brief description of her responsibilities which are combined as Coordinator of Circulation and the Assistant Director who is responsible for staff development, technology support, and supervisor to four department heads. State of the Circulation Department. Circulation is the main nerve center of the library, Circulation and page staff handle the switchboard and direct 63,000 calls/year. In 1994 there were over 1 million circulations to about 54,000 cardholders. " 'it \ In FY96 she is requesting the addition of a Circulation coordinator. This position, which was cut from the FY95 budget request, is vital; the Circulation Department is the largest department in the library, but does not have a direct department head. There are several reasons to have this position be classified at the level requested. Circulation administers many policies, coordinates with other departments on a variety of levels. Coordinators are the first line of supervision and this will mean Circulation is on an equal footing managerially'to other departments. A full time manager is needed in order to fulfill the Strategic Plan goals to monitor customer service regularly, plan enhancements, evaluate phone service, etc. . ....". ;; .:~:" , r T I State of systems. This growing area currently has one and one half FTE who are spending most of their time on management and operation of our computer systems. When GEAC took over CLSI, many more options became available for our computer system; capabilities are greater, and more support is needed in house to customize software options for our users, These enhancements require more attention. We are currently working on establishing a link between the GEAC system and our library's personal computers networks. This will allow staff to access databases, programs, etc, from whichever computer they might be working on. Equipment continues to be upgraded. Work will begin on a very large project which will eventually allow public Internet access. With that in mind, Nichols is requesting the addition of 20 hours of Librarian II to a current half time librarian position for cataloging and collection development. This would then allow the systems librarian to spend his time primarily accomplishing these technology goals which are increasingly vital to successful library operations and accomplishing the library's mission of providing equal accessibility. : i I : ~, , I"~ Nichols and Clark combined to inform the board of the ongoing service charges and expenses related to providing Internet access. Clark described this world wide network of networks that runs on many computers, It can be used to .send electronic mail, access remote databases, subscribe to electronic journals locally or in other countries. A library user could send and receive files with a remote computer. Many databases can be dialed up for information such :1, ;,.:.:: 'J I:"~ -, 'J', ;:t 1" _r- ~~= '0 ..): G ~-~--'- '~ ,~ ~ . - ,.' r rl ~ ti .1 ~ f4 I ~ \' ., 'l ,a 10, " """","' .l"'.,J;V~~ \"'j. '. ,., , :-'~t~\, , . , ..'.. .'\,' .' "',.' , ".., f" . , :: . . .,.....".....,.,~....,.'.,.~..'-._.._>".._ "_.,,~.~,,....,.,..,..., -" .'~ '.., '...' .,.,.".____._..___.. n .. IOWA CITY PUBLIC LIBRARY SEPTEMBER 28,1994 as National weather service, etc. It will be possible to dial in to other library's data bases to see what holdings they have; electronic discussion or Iistservs are available. The Library's role is one of electronic navigators or teachers of navigators, The Library will become an internet node. This budget request allows us to pay for continued access. We will be planning for some form of public access to the Internet which will require ongoing funding with the incremental growth to both staff and public. Library needs to plan for the growth of on-line networks. This funding is required to sustain appropriate levels of access. Budget request remains the same as last year for new equipment needed to support growing use and initiatives of strategic plan. Nichois spoke to her request for increasing the computer replacement funds by $30,000. This request was cut last year due to city's need to meet state imposed property tax freeze. Susan Craig, Director Susan explained her request to revise the pay play for temporary library employees and also also the need for additional hourly employees. The pay plan for hourly employees has not been revised since 1991. Recently, have not been successful in recruiting applicants because wages are not competitive. The City of Iowa City starts people at $5.50 and we start people at $4.65. We want to continue to attract quality staff to our hourly positions. Craig also is asking for an increase of 20 hours per week to our hourly staff pool.. This is necessary to maintain the level of staff needed for shelving/checking in materials, other support in the library and the use of substitute librarians. t:\ ~ ( Increase library materials budget by 10%. Of our operating budget 11 % was spent on library materials which Craig feels is not enough to keep our collection where the public demands it, nor does it reflect the high priority the community has placed on the development of library collections. Since the levy was passed, it and gift income have accbunted for all real growth for collection funding and general revenue has not increased proportionately, General tax support is not keeping pace with the special funds which were solicited to provide the difference between a good library collection and an excellent one. i , Craig asked the Board for guidance in preparing the budget. Board members felt that it would be difficult to cut items because a case had been made for each one. It was commented that it would not be easy to fulfill the strategic plan without support for its initiatives, Craig commented that the budget figures were too high and some things must be cut. The Board agreed to fund the authorities control and mail handling system from NOBU. to trim the' materials budget and for the staff to prioritize personnel requests. A letter should be sent to the City requesting the proposed increases in the cable franchise request. Craig will take the Board's recommendations, use the City guidelines and redo the budget request for further review and possible cuts at the Special Budget Board Meeting on October 20, , , The me~ting was adjourned at 6:40 pm Cox/Spencer Minutes taken and prepared by Martha Lubaroff. I ~~c.t 'tC' 0 ~~ - ~, =. --, . . : -0'.0_); ..'" ..."".,,' I ,.I..C]', /c , ... ,,:> .~fmI. , ~0'l . ;'"j ., . N.,.,,, " . .. ~ r : \' ""'1 , ~, , . ':!' "',>0',,,,.,--... MINUTES PARKS AND RECREATION COMMISSION September 28, 1994 MEMBERS PRESENT: John :Beasley, Bill Brandt, Jana Egeland, Deb Liddell, Matt Pacha, Dee Vanderhoef MEMBERS ABSENT: Tom Bender, Bruce Maurer, John Pelton STAFF PRESENT: Howell, Kriz, Moran, Trueblood FORMAL ACTION TAKEN: r .'::.J;' \ ' \ \ ~ , ' , I j! I . i , ! , ! 'fi..~ '1,1 I' ! I , \ ~~ '~ ., ').1" :;;, : ft: lr-"~-'" .. ~-~--------------- RESOLUTION ESTABLISHING COMMISSION: ~s~s ~~ . I>j ,. 10, Moved by Liddell, seconded by Egeland, to approve the minutes of the September 21, 1994 meeting as written. Unanimous. Moved by Egeland, seconded by Vanderhoef, to amend the proposed resolution by deleting the reference to the requirement that one member of the commission be designated by the Iowa City School Board, with the City Council appointing all of the nine members to the Parks and Recreation Commission. Unanimous. Moved by Egeland, seconded by Vanderhoef, to approve the resolution establishing the commission as amended. Unanimous. Trueblood provided a copy of the proposed resolution re-establishing the Parks & Recreation Commission and asked for the commission's input with respect to changes, if any, they wanted to make. The commission was also provided with a copy of the commission 's by-laws to review for next month I s meeting. Brandt felt the City Council should appoirtt all nine members to the commission and eliminate the requirement that the School Board appoint one of its members to the commission. He stated the attendance record of school board representatives has been poor over the years I noting the potential for lack of a majority vote if only eight members are in attendance. Liddell stated it shows good will to have a school board representative on the commission, but felt there might be more efficient ways to obtain input from the School District. Beasley suggested inviting a School Board member to attend meetings when there are school-related issues. Moved by Egeland, seconded by Vanderhoef, to amend the proposed resolution by deleting the reference to the requirement that one member of the commission be designated by the Iowa City School Board, with the City Council appointing all of the nine members to the Parks and Recreation Commission. Unanimous. pacha suggested that a letter be sent to the School Board informing them of this ,1 -~ ~_ i-' -~ '..1.' .....'..., . 0.. .... . ,"~~ \. '," ,.. ... Ii'" I~ . k , t ,;, r~ l!l 11 k ~ r~ ,J~ ~ r,~ ~I:;: t1T q~ ba ~t! ~.., ,@) ! ~~ [;1, n ,~ .,'# 11;, ~\ : 1r' fi ~' t: , ~ ~ :;"~;;'''l: ......~ t ,..~~\'.. '. \ \1\ ;d:!.. \ i. ! i ~ I I ' , I i I I I I 1 : I I : fi, I I " j ~ i I' I It I ~:j "', > l._..~ :c: 0 ;', ,I-'i'. '.~.., PARKLAND PURCHASE PROCESS: PENDING ISSUES: ..~~ '..:: , -, -.. .' , -":?~,\'J._~. , ':.. ..... ",' . , ,'.\ , . ':.,' .' . , " . .. , .' , _..-, .__,__._...,.,,,.,..''-,.';:I-''f.;,~);,:''\'''.r,.C',,,,,,~~,,,,,,,,,,-_h' .",.' . -',....._.~..~~,._,_.;. - decision. Trueblood stated he would do so, and would also call Tom Bender, the School Board president. Moved by Egeland, seconded by Vanderhoef, to approve the resolution establishing the commission as amended. Unanimous. The resolution will be modified to reflect this change and will be forwarded to the City Council for their approval. The commission continued discussion of the process for purchasing parkland begun at last week's meeting. Vanderhoef felt it would be helpful for staff to have a couple of commissioners designated as a sounding board, who could decide whether or not to call the commission together if a piece of property suitable for parkland becomes available. pacha felt this was a good idea, with the chair and vice chair being these two people; the commission as a whole agreed. It was agreed the commission r s position is everyone should keep their eyes and ears open and not relying only on the committee to do this. The commission discussed the pending issues to determine what action was necessary. At last week 's meeting there was discussion about renaming the park known as the South Site Treatment Plant. Articles, which pacha had gathered from local history books, were distributed to the commission. Trueblood stated Liddell had drafted a letter/press release asking the public to submit suggestions for naming this park. The commission reviewed the letter and agreed this was the best way to proceed. With respect to the pending issue of laying the groundwork for the Park/Sports Complex, a resolution awarding the contract to begin cohstruction of the south site soccer fields and wastewater pipeline grading improvements project was approved by the City council, and work on this project will begin in the near future. With respect to commitment to and development of the trail system (Stanley Plan), Brandt indicated the commission has shown its commitment, and felt there is nothing else the commission could do at this time as far as development of it. Liddell noted progress on developing the Ned Ashton Pocket Park. Trueblood presented a sketch of the latest plan for the park, and stated the Riverfront and Natural Areas Commission is soliciting volunteer efforts to begin development of it. Trueblood reported staff will be meeting with Linder Tire and Professional Muffler to apprise them of the plans and to discuss possi.ble land exchange. Egeland stated FIRST is making headway with -2- -~ ,.. , ... I ~ ~ ,i ~~s- :~ I 1" ',I, J', ~-l - : ...~...._. ,- A., :J):" . '...-I::~ :80'. . ..,. ,) , ' .,..~~. ","";':~1:(.;:.!l, .r C~\ \J ~:~ ,.:.--- " ( . , ' ~. I : I II , , t i , , ; I . 'f, I" ,I J ~~ .' '."" ".". ,( . " ' ;" t~ :~."..' .%lL' U, .' ... I' , '," -' . .\,.." ; ""\i.i:.J \ ,.'.. ',', , ,., . " ..;, , ". ,.' , . '..... ,_c'.'____,_:~",":....., --, '" ' ,_.~~ __, _.."'_-~_, "-'..,~,~ ""_'~""'_ ~.. '.....,_,. _._._ '-0' - the stanley Plan and have been checking on property, needed for the trail system. Liddell stated she would like to see the commission help with fund raising. With respect to the Neighborhood Open Space Plan issues, Vanderhoef stated the plan defines what a neighborhood park is and its criteria. Trueblood stated as far as the issue if parks are meeting the needs of the neighborhood, it would be a major task and would take a considerable amount of time to gather data (population, ages, etc.). Beasley wondered if it was worth the time to characterize each park, noting neighborhoods change every 15-20 years, going through cycles of it being a neighborhood with young children to a neighborhood of retired individuals. He stated his idea of characterizing each park is what the department has done in its brochure, indicating what each park has to offer. Vanderhoef suggested sending a letter to the neighborhoods making them aware of the commission and its interest in obtaining their input as to whether or not parks are meeting their needs. Trueblood stated this .could be done through the neighborhood associations. pacha stated at last week I s meeting the commission identified the various types of parks, and it should ~ define the criteria for each. Materials from several publications relating to park classifications were 6 distributed. Brandt asked the commission to review ~ these materials for next month's meeting. Trueblood stated discussion relating to this issue originated with Hickory Hill Park and the various issues the commission has address~d with respect to it (chimney swift tower, Bluffwood House, Incas Trail, etc.). Various members of the commission felt establishing policies might tie their hands and be inflexible. After further discussion, the commission agreed it needed to focus on Hickory Hill Park.' Vanderhoef stated discussion might turn out to be very straight-forward goals for the parks instead of guidelines, such as keeping a park natural and making it accessible. Vanderhoef suggested that each member compile a list of five goals and bring it to the next meeting. Liddell stated she would not be able, to attend next month I s meeting. It was decided to delay this to the November meeting. wi th respect to inventory of parks, Vanderhoef stated she was interested in obtaining information on what is in each park and the condition of the park amenities. Trueblood stated staff could do an assessment of the general condition of each park, what -I' -3- ~~s- '~/'51 0, -.-- ,--: -_~- --1"'~ ..),:, , "'.::~;\,':' . "I.' ~,". ^',;,,~., ~i " .,.... : ; '.' / ".., , ' " .--..-. e l,' (~\ \\ ~ ! ' ~ -', ;' ~,:' , ., /<, ", " . :~':';';~~\\'I.\",<: '; , '~ " . ; " . " ,:-. ,,:,',C::::; "'"'' .. ,~. -'-....:.:..~..--,...~..._.'~--_..._._-~'-;.;-',;.. . , i' ':,',:,~~"_~:::~""...:::.o.:;~,,~,~::..i~:~:L"'-:"""c':':"':__"'...,,~~.~;..m....",~""'-';:""__"_., ' ,'".. .,.;A, PLAZA FOUNTAIN: staff considers to be the biggest need, and possibly do some prioritization. Vanderhoef stat.ed this information would be helpful when reviewing/preparing the budget for future years. With respect to the Plaza fountain, Trueblood stated the City Manager would like to receive the commission's thoughts. The fountain in the City Plaza is heavily utilized as a wading pool/playground, purposes for which it was neither designed nor intended. The conunission as a whole is concerned about the safety of children who are allowed to play on the fountain. ADJOURNMENT: Moved by Unanimous. Pacha, seconded by Liddell, to The meeting adjourned at 7:15 p.m. adjourn. -4- '-~.~, L_ ", -- ,_ ' o\:,:,,~:~)J.r" ,'" " ~s~S-' .., ,.,........,"' "'I"'''''' :.,'" \~ .l '" C'+ , ;!,.~_.~-- '.:.,'.:',. ,l', ! ~.. k)' ,I '! 10/ '\'. l'::"~,~'J~>,... , "". : \ \~) , 0..~' (, ( r"'i \ d. . . "~l~ ~ ! I , , i i IP, II II ~j "I' .", ~' L. '((= : 0 :.' ';.'--- 1', ;"',\ " " , , . ' : "'~~\\'I' ,.,". ' ~ '.' .. ., , '<- , '''~ . '. ,,':! . .;_.~...,'- .- MINUTES IOWA CITY HOUSING COMMISSION SEPTEMBER 13, 1994 CIVIC CENTER - LOBBY CONFERENCE ROOM MEMBERS PRESENT: BENJAMIN J MOORE, ROGER J REILLY, JAYNE SANDLER, JAMES L HARRIS, CHARLES EASTHAM MEMBERS ,ABSENT: ROBIN PAETZOLD-DURUMERIC, JACK MCMAHON STAFF PRESENT: Milkman, Nasby, Henderson, Boothroy MEETING TO ORDER: Meeting was called to order at 8:06 AM by Chairperson Moore. MINUTES OF JULY 12, 1994, REGULAR MEETING: Motion to approve the Minutes of July 12, 1994, was made by Reilly, seconded by Eastham, carried 5-D. Affirmative roll call vote: Moore, Reilly, Sandler, Harris, Eastham. Absent: Paetzold-Durumeric, McMahon. MINUTES OF JULY 19, 1994, SP~CIAL MEETING: Motion to approve the Minutes of July 19, 1994, was made by Eastham, seconded by Harris, carried 5-0. Affirmative roll call vote: Moore, Reilly, Sandler, Harris, Eastham. Absent: Paetzold-Durumeric, McMahon. CD HOUSING UPDATE - MILKMAN Milkman stated 1303 First Ave has been sold for $67,000. There was no resale agreement to sell to another low income family, but $52,000 of the sale price will come back to the City, part of which will go to the CDBG program. Milkman stated Nasby has been working on the Towncrest relocation project. So far, 16 of approximately 50 residents have relocated. The City is offering up to $7,500 for replacement homes. NO one is moving their unit out of the court. HUD changed the rules on relocation assistance, so that the $150,000 of HOME funds can't be used for down payment assistance, but approximately $139,000 from the CDBG program funds will be used for the Towncrest residents. Milkman stated the flood regulations for assistance at Thatcher and Baculis mobile home courts requires permanent foundations. These foundations are specific to each unit and must be one foot above the flood plain. The cost for the permanent foundations is running between $4,000-$5,000. It is hoped they will be completed this fall. Milkman stated the furniture project held its first sale and made approximately $500, which was very successful. Moore stated he had not heard back from the Cedar Rapids Affordable Housing commlasion. CCN is interested in hearing back from the Housing Commission regarding the Life Skilla funding request. Harris will head a study. I'l'l .- - - 1.......'.'.. ... .. , " ,', "','-,. "', :"'<""" ".'.. '.... "0 ~ - ~s~" .,'..,. ',"...,;-..1',"... ,.. ., - () - ~ ,\i 0" 10', . T", , . 'I ' ' ,...., ,",' I J~-1 . ' ,,~ ' .,.., ~~. c~\ \ .~ ~ '>'.....,-1 ,;....( I i' ~ , Ii : I , I , , , , , i If., " I ,I ! \~~ . ~.~; \\~ '. ft~ y", ., " " . ..~ ,',' ';1\\1;' , '. . ' """ , ,. '.'.,' ~ '.... ":.\ . ,.. , " ....__.....,.....,_...",.: '_c,'~"".;._.-,....,.'."...'._.._.,.,'" ,'.".....,.,._, '..,.,..-....',_......,...,...' ''-.,'~' ..,,,'.,.,..,.'..,_ PAGE 2 MINUTES IOWA CITY HOUSING COMMISSION SEPTEMBER 13, 1994 OTHER BUSINESS - Recommendation on Manufactured Housing Park Milkman stated Robert & Erma Wolf was selected as developer for the new manufactured housing park. An 80 acre tract south on Sycamore near Sycamore Farms has been selected. After looking at several sites, it was determined this was the best. A Public Hearing will be held by Planning & Zoning Commission on Thursday, september 15, 1994. The park will consist of approximately 340 lots with about one third for low income families, who will be scattered throughout. Motion to make recommendation to Planning and zoning commission that the Housing Commission reaffirms support of the development of a Manufactured Housing Park and urges the commission to expedite the process of rezoning land for the new park at the proposed location, was made by Eastham, seconded by Harris, carried 5-0. Affirmative roll call vote: Moore, Reilly, Sandler, Harris, Eastham. Absent: Paetzold-Durumeric, McMahon. REVIEW OF CONSOLIDATED PLAN REQUIREMENTS Milkman stated HUD has realized the CHAS deals only with housing and has realized the importance of coordinating housing programs along with human services and economic development. The new Consolidated Plan will be developed over the next few months. Nasby distributed an outline for the timeline process. Two persons from each of three citizens groups currently in existence will develop strategies and priorities. Those groups are Housing Commission, Committee on community Needs, and the local Homeless Coordinating Board. Housing Commission will need to appoint two people to attend the citizen meetings at their next meeting in October. The first citizen meeting is scheduled for October 19, 1994. Eastham stated he would be interested. Milkman said she would contact McMahon and Paetzold- Durumeric. HOUSING AUTHORITY REPORT - HENDERSON Henderson stated the statistics for the month are typical. A vacant two bedroom unit at Shamrock Place is being held until HUD decides if it can be used for a day care operated by HACAP through a special grant and it can meet zoning criteria. Henderson stated no official word has been received on the status of the Homeless/Aids application. HUD needs to determine the amount of the match to determine the amount of the award. In addition, no word has been received on the status of the application for 25 each Certificates and Vouchers. Deadline for submission was August 25, 1994. " 'Of._," ~_ ).'.',........:, ,,'1-'. - IIII'I!&- (------ ,~'v'- "1 " 0 . ,. ')', "--- ,_..,--- o. -- @ ~ " - ~ , ~s~~ ,: , "1 ,.:'~ :.;. ~) ~ d, -:;'"....('., m:&ti: "c','<. .. ',.~'u;...1 .. '1''- "......",. . '. I, o'~," ;'. ' , ,:~t\\'I, ",,':,! . " , , , '." e J ,'-'" \ . \ ,~ r,:,5.;1 I I I I , ~ I I I[ f.'J 1"'1 , . 1'( , I', ,; '1 .' ',I ~"...;.~,.:i t~' . ' ' ~ :.1 IF :)~ 'L_._o, "'," ., , ,I PAGE 3 MINUTES IOWA CITY HOUSING COMMISSION SEPTEMBER 13, 1994 Henderson stated the new construction of Public Housing units is 'hung up in red tape by the HUD attorney. The problems include obtaining clear title of the undeveloped property and correcting about 20-25 abstracts that incorrectly show a flood plain in the area. OLD BUSINESS - Board of Appeals Boothroy stated the Building Board of Appeals discussed at their last meeting the proposal to take over responsibility of hearing the Housing code Violation appeals and stated having a Housing Commission liaison would be acceptable. Housing commission members were all in agreement and stated staff should proceed with the change. NEW BUSINESS - None ADJOURNMENT - Motion for adjournment at 9:44 AM was made by Moore. APPROVED BY: ~ t..:brra'D I . - ~- 1\IlR',,' 17"'-'- .,..;. ,':'.'oT]:::;O:~'" , ":,, ,/': :',:.':::,: : (, ",',' . '~\..:S'::t,:,:,:~',;,"i~:'i',;,:,':, .- . " '.. ~ . . ,I ~~" .-"'''''''':IS' '.: ",5, . ,....' ,;, " 0, ,. i r~;':J.'l . ~ ~ \ I .\" ., , .. 1 :: ' ~\J~~) MINUTES CHARTER REVIEW COMMISSION OCTOBER 12, 1994 - 5:35 P,M. CITY MANAGER'S CONFERENCE ROOM John McDonald presiding. Charter Review Commission: McDonald, Cain, Egli, Geasland, McCullough, Penningroth, Rhodes, Willis. Absent: Ringgenberg. Staff present: Karr, Smith. Tape recorded on Tapes CRC 94-8, Side 1. COMMISSION ACTION: Moved by Wills, seconded by Egli, to approve the September 28, 1994, CRC minutes. Motion to accept minutes carried; 8/0, Ringgenberg absent. CALL TO ORDER/APPROVAL OF MINUTES: Chairperson McDonald called the meeting to order at 5:35 p.m, Moved by Willis, seconded by Egli, to approve the September 28, 1994, CRC minutes. Motion to accept minutes carried, 8/0, Ringgenberg absent, GENERAL DISCUSSION/MEETING SCHEDULE: McDonald explained that items listed on the agenda are carryover items and detailed discussion will occur after the public hearing, McDonald reviewed the schedule of upcoming Charter Review meetings as follows: November 2 - public hearing (7:00-9:00 p,m.) November 16 - regular meeting - formulation of recommendations (5:30-7:00 p.m.) November 30 - regular meeting - formulation of recommendations (5:30-7:00 p.m.) " I, ( \ ,~~ I McDonald stated that CRC could possibly hold a second public hearing after the Charter Review Commission prepares its final recommendations, Rhodes said that if the Charter Review Commission makes technical changes or changes that are not structural, a public hearing will not be needed. Rhodes said that if major changes are made another public hearing should be held. If needed McDonald said a second public hearing could be held at the end of January to avoid scheduling conflicts with the holidays and the University winter break. \ ::.:!l , I I" I City Clerk Karr noted that CRC members received a copy of Gentry's October 10 memo regarding their inquiry: is a primary election required for a special election? McDonald stated that he has not received much Input about the charter and therefore the public hearing could be short. In response to Karr, CRC members said the purpose of the November 2 meeting is for a public hearing and there will not be any additional discussion after the public hearing Is closed, Geasland suggested that at the November 2 public hearing McDonald present a brief historical overview of the charter and the review process, Karr stated that the press releases will go out for the Chamber of Commerce newsletter and to local media regarding the November 2 public hearing. In response to Cain, Penningroth noted that she has contacted the League of Women Voters regarding the public hearing. Cain encouraged attendance by the League Qf Women Voters members. In response to Penningroth, McDonald stated that the City Attorney should attend the public hearing to address any legal questions. Geasland requested that overhead projections or maps be prepared for the public hearing showing the Iowa City districts and Council representation. Karr stated she can prepare maps detailing the districts and Council at-large/district representation and will work with Cable TV. McDonald emphasized eRC members' attendance at the November meetings. Cain noted that she will have to leave the November 16 meeting early to attend a League of Women Voters meeting. ('. ,. r, , i 0~ !"~.'~ Meeting adjourned at 5:55 p,m. ;:1~1 I L., clorl<\crcIO,12,mln ~S~1 -,,(( ~~~-~~~~ - , - 0_): ----' - .- ,.' '~I~ 1.,1'" ~}): 1(1' ""1 I.) ~;~ .:,l ~I " i ;1" , i ~ ;~ ,~ @ tl ri ~l ~'~1 i'.. , ?: r' ,... f.! '1 11 ~ ~ ~\ I;, f"~ i:A 1r~ !,") ~.O, ,l,: t~' I"~ , ii( H'o :.~'~.- ,..~~ _ " . :lWtN4', . ~'iJ ~ ") ~ .r ,..2\ " \ ~ I f Ilfl , I I I , i , I , I ! ; ! ! : f; i , \ ~~J '~ ., ;"l ., " '" ' ',.{ \\ f,~ '. , ~ , '~... . ,:.,' '. ---..- MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION WEDNESDAY, SEPTEMBER 21,1994'- 5:30 P.M. CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: Trey Stevens, Cordell Jepsen, Roger Christian MEMBERS ABSENT: Tim Finer, Eric Rothenbuhler STAFF PRE,SENT: OTHERS PRESENT: Shaffer, Brau, Helling, Burnside, Hardy Carol Spaziani, Lida Cochran, Doug Allaire, John Forrest, Steve Wurtzler, Beth Fisher, Mary Jo Langehorn, Bill Blough, Rene Paine RECOMMENDATIONS TO COUNCIL: None. LIST OF MATTERS PENDING COMMISSION/COUNCIL DISPOSITION: Cable TV franchise renewal process. SUMMARY OF DISCUSSION: The Library has been selected as a proposed site for the Iowa Communications Network (ICN). PATV has developed a draft proposal for the Community Programming Coordinator and continues to discuss their role in community programming. PATV will hold their annual membership meeting November 17, from 6:30 to 9:00 p.m. in the Library Meeting Room A. TCI will run a promotional campaign in which they will donate matching funds to the school district to send one or two educators to Denver for technical training. The Disney Channel will be moved to the expanded basic tier in January, 1995. The draft ordinance and draft franchise agreement have been completed by City staff and consultants and forwarded to the cable company for review. A few more meetings will probably be needed to resolve several issues. Shaffer has been meeting with PA TV to discuss their contract renewal and their role in community programming. CALL TO ORDER: The meeting was called to order at 5:40 p.m, APPROVAL OF THE BTC MINUTES: It was moved by Jepsen and seconded by Christian to approve the July 20, 1994 minutes. Unanimously approved. ANNOUNCEMENTS OF COMMISSIONERS: None, ~s~t -,:r-,- ~,. - A'~" ~~,~ 0._ ,1:,'" ..,., '_0" ,.' '. ~@ ~. i .'\ '! I ! C. " ,..~ ,J 10, - ',,.-', ,. 51~' , " r"" 1.... , , \l \~ ':..'.V':o. . , I I" \ i \ I . I " , " I I I I I i I I : I I I I i, I , , '" I iii,! 10 i ~l) . t,; i' ~;r~.'.'.:.'.'I. I'I~ ........ ,(~~ f:'j .~' . ., , . "t , ~ \~ .~, " ' '",', .. ,'-.,1 , ", . . ''"'..,..,.-;..,'.,. . ". .1,. .'.,.;-'. :".'..._..._~,._-~.,_. '. . ,__~ ......."... . ...~.-, .'~ c,,, ~ '':~''.'',,_ 0........, '..'u '... Broadband Telecommunications Commission September 21, 1994 Page 2 SHORT PUBLIC ANNOUNCEMENTS: None. LIBRARY REPORT: Carol Spaziani introduced Beth Fisher, the new A V librarian. Fisher will be in charge of the library channel's operations. The library has been selected as a proposed site for the ICN. The library will respond to an ICN questionnaire and is willing to provide the space and attempt to purchase $30,000-$50,000 dollars worth of equipment required to become a site. On October 4, the library will be a host site for a teleconference on the electronic library of the future. TCI will make their satellite dish available for the conference. Recent and upcom- ing programming on the library channel include the Iowa Time Slice Book Discussion Series, Ellen Buchanan's One of a Kind, The University of Iowa Woman's Health Series: Self Defense for Women and talks hosted by the Iowa City Area Science Center. The library is continuing to coordinate a joint video project of the Community Television Group on the Iowa Sesquicen- tennial. A request for funding will be presented to the Johnson County Sesquicentennial Commission at their October 12 meeting. PATV REPORT: Allaire reported that PA TV had developed a draft proposal for the position of Community Programming Coordinator. The PATV Board is discussing how community programming relates to publiC access and will discuss it further at their October meeting. Allaire clarified that while community programming does fall within PATV's mission statement, it is not their sole mission and what community programming means for PATV is an issue upon which the Board is split. Some of PATV's board appears to believe public access is their primary, if not their sole, mission, as opposed to community programming. PATV's annual membership meeting will be held at November 16 from 6:30 to 9:00 p.m, in the library Meeting Room A. Several Board members will be named. Shaffer thanked lida Cochran, who was retiring from the Board, for her years of work and commitment to PATV. ECC REPORT: Mary Jo Langehorn reported the ECC has met once this fall and established a meeting sched- ule. TCI REPORT: Blough reported TCl's will soon launch a promotional campaign in which they will donate funds to the school district to send one or two educators to Denver for technical training. if less than $2,000 is raised, equipment will be donated to the schools. TCI is planning to generate some public relations around National Cable in the Classroom day on October 4. All Iowa City schools are enrolled. The Disney Channel will be moved to the expanded basic tier in January 1995, ,.' , .--.,--.,..-..-,.,...... i f: l , ~ " ~~ , " , i:. ~s~, I" /5 ~- ,n ~ -: .,. ',0, )"..,. - - " -. ... .,:,'", I 0, ..,~-mtj r i , , ":t,\, , " , , , 1 ..'.. ,.' :.\ ... Broadband Teiecommunications Commission September 21, 1994 Page 3 LEGAL REPORT: Burnside reported the draft ordinance and draft franchise agreement have been completed and sent to the cable company for review. CABLE TV ADMINISTRATIVE REPORT: Shaffer reported he has been meeting with PA TV to discuss their contract renewal and their role in community programming. PA TV has submitted the proposal outlining how the Commu- _ nity Programming Coordinator position might be organized. A member of the BTC may wish to participate in those discussions. Shaffer reported he has received several requests for information from a number of small surrounding communities related to their options in the event of a transfer of ownership. Gaiaxy Cablevision wishes to buyout Vantage Cablevision, which serves a number of local communities. As a result, Shaffer held a meeting with representatives from those communities and provided factual information including provisions in the Iowa City draft franchise dealing with interconnection to the surrounding communities. Shaffer reported all but a few of the complaints he received have been resolved. Complaints included not meeting the two hour installation time window; late fees; billing problems; a lack of sensitivity among the company's service representatives; and some sound level problems with a City Council meeting. A complaint was also received regarding dropping of the Preview Channel. Blough explained Preview was dropped so the Spanish-speaking channel Univision could be retained. Those with pay-per-view converters now receive a magazine listing programs. Blough said after the rebuild the Preview Channel or something similar will be added to the channel lineup. Preview lists only pay channel programming. Stevens asked if Preview will list all channels programming after the rebuild. Blough said he didn't believe Preview was able to list all channels. Stevens said he had seen the programming of all channels listed on Preview on another system. A request for electronic payment of the cable bill was also received. Blough said TCl's current billing system could not accommodate it but they are exploring the issue. . II. o , , , ~ W " "l ~ I ~ PATV CONTRACT RENEWAL: Shaffer has been meeting with PA TV to discuss their contract and the Community Program- ming Coordinator. A BTC Commissioner may wish to participate in those discussions. CABLE TV REFRANCHISING/RENEWAL: Shaffer reported the draft franchise and draft ordinance had been delivered to the cable company with reply requested by September 16. Blough said TCI may have difficulty review- ing them by September 16 and hoped they will complete their review by October 1. Blough said one or two more meetings may b.e needed with Jean Rice, the City's Consultant, as some issues are still not resolved. Stevens inquired about the time frame for a public hearing. Shaffer said the public hearing should be held after TCI and the City have reached an agree- ment. If two more meetings are needed a public hearing could be held in November or at the latest around the first of January. Stevens inquired about the rebuild timeframe. Blough said that TCI wishes to complete the rebuild as quickly as possible and expects to adhere to the two-year timetable in the draft franchise. ., _ L 1 ~_~ 0 1 1;1 ~s~8 J1 i~ I"o~) ~ 0 {(7'''"'- ~~ / " :.."::,,;\,,," ~,.' ",,:,.1,:," '..:,..,'.'-....'.., .'" '. ~ '.,." . ''t' . " ".", '.-' ," , -, ' '","_.._~_..._._,....:.",..........._-'--_:;:.:.:....._;.._~~"-_.,._.-..:._.._.., <.: Broadband Telecommunications Commission September 21, 1994 Page 4 PUBLIC DISCUSSION: None. ADJOURNMENT: It was moved by Christian, seconded by Jepsen to adjourn. Unanimously approved. Adjourn- ment at 6:35 p.m. I Respectfully submitted, Ibtc9.21.min '. ~ ; r:;- r ,i.; "~,, C\ '\ .", ~ I' I I . , ~ II I II II Ii I r1'. ~ .'. :. '~, ~:'",-;:j \i ~ :,1' " ~S~8 ~l[2~J4I~"'. '.':~2-" ........:~~.,'. -n_, , ,1 .... :' " -',',...,, "," " ',,'.'.;" ",',,,,,,; '.. .', . ',., ,\0,; )".... .'" <,..,' "':,q,../~I:, , ''i .. . ...,..~..,.. """'."'" ,\'''':' 'l~~~!:'.'l.:';" . ,. . 'l:'., ".;' ...', " t,'~ ttJ. .! .' ,:~m~t , ~'o~~ , - \ ,.- r,f;; II , I I I I ! . ! I , . , , i I ! I '. \ ~l 0,; J "~' .i.'.\ !,;\ " " . ; , '~r~r,:, , , .. , ", .'~ . INFORMAL MEETING MINUTES IOWA CITY PLANNING AND ZONING COMMISSION MONDAY, OCTOBER 3, 1994.7:30 PM SENIOR CENTER - LOWER LEVEL CLASSROOM PREU~l~~A~V Subject to Approval MEMBERS PRESENT: Ann Bovbjerg, Sally Dierks, Tom Scott, George Starr MEMBERS ABSENT: Pete Cooper, Dick Gibson, Jane Jakobsen STAFF PRESENT: Franklin, Holecek, Kugler, Miklo, Milkman, Nasby, Rockwell, Trueblood, Haring CALL TO ORDER: Chairman Scott called the informal meeting of the Planning and Zoning Commission to order at 7:50 p.m. 1, ANN94-0007. REZ94-0012. Discussion of an application submitted by the City of Iowa City and Robert and Erma Wolf to annex an approximate 80 acre parcel located southeast of Sycamore Street and east of Pleasant Valley Golf Course, and rezone the property from County RS, Suburban Residential, to RFBH, Factory Built Housing Residential. (45-day limitation period waived to October 20, 19941 Franklin displayed and gave an explanation of the proposed route for the sewer line that will connect the north sewage treatment plant with the south plant. Franklin said the reasons for constructing the line are to meet pending federal standards for ammonia, and provide additional capacity to the system. The proposed route of the iine runs from the north plant along Ralston Creek, along Highway 6, across Highway 6 and south at Waterfront Drive, and along the railroad tracks to Napolean Park. On the south side, of Napolean Park, there will be a lift station where' the Southwest Interceptor will come in from the west. The pipe size from this lift station to the new . plant will be increased to handle projected long-term flows. In the meantime, the plant-to-plant line will turn and head east. Franklin said the alignment for much of the line east of Sand Road is still under negotiation. The Kroezes, owners of Pleasant Valley Golf Course, would prefer that the alignment not go through the golf,course. In order to run the line farther east, missing the golf course entirely, would cost the City an estimated additional $1 million dollars. Construction of the sewer line is to begin at the south plant and head north. In order to meet the federal standards, the plant must be on-line by 1998. Franklin pointed out that the Green View site would not be connected to this line. Rather, this site will be connected to the Southeast Interceptor sewer line coming into the plant from the east. Franklin displayed an updated concept plan of the proposed Green View development that was requested by the Commission. Franklin reminded the Commission that the design and size of the portion of Sycamore Street along the west side of the site will change in comparison to that north of the site, and will only be a collector street. Franklin said the Kroeze family had indicated in the past the possibility of dedicating 33 feet for right-of. way along the west side of the site. Due to space limitations and ~s~, , -,,0.._-= - o ), c~~_." -.-. .- -- ,.' '. - I I~. r , , IQ G! 'I. . " t. [: i , 11 ~ "~I 'i i~ . I. , ' " t... ," ",~ I o. .' .1J&!i;1l' " , , "1 "\f' , 'I , " . :!' .., .-.--..., ........ - Planning and Zoning Commission October 3, 1994 Page 2 the desire to provide an extra-wide buffer zone, the road at this point is more subtly curved than staff would like. In, regard to storm water detention, there are two proposed storm water detention 'basins. One is located in the northeast corner of the site, and one is located on the west edge of the site. Storm water from the development will be piped to the west storm water detention basin, from which this and storm water from Sycamore Street will be piped south to the water treatment plant site, whereupon it will be dissipated gradually through the natural drainage system. There is a natural drainageway south of the wastewater treatment plant site that flows west and into the Iowa River. Storm water from the northern one-third of the site, will be piped into the northeast stormwater detention basin, and then enter natural drainage systems or the City's regional storm water basin when that is constructed. Franklin pointed out that stormwater management on the site will be treated in the same manner any other development project is treated, and will strictly follow the rules and guideiines of the Storm water Management Ordinance. Scott asked whether the basins are expected to be dry bottom. Franklin said the northeast basin may often contain sitting water. Scott said this would result in a different management problem and may result in a need for a higher degree of regulation/protection. Franklin noted that the City is still working on a regional stormwater detention basin. Bovbjerg felt that further building in the area will raise the need for this regional basin, Franklin reminded the Commission and wished to clarify that the City has an obligation to provide access south to the soccer field site, regardless of whether this housing project is approved. Franklin said there is no ulterior motive involved here, If the City cannot acquire the land through this application, the City would still need to acquire the necessary land for Sycamore Street extended south. f ..., C~" Franklin stated the estimated road construction costs fOr the reconstruction of Sycamore Street from Burns Avenue to the wastewater treatment facility site are estimated at about $1,5 million. The one-half mile portion of the arterial road from Burns Avenue to the present City limits is estimated at $523,000, As the portion of Sycamore Street south from the City limits to the corner on Sycamore Street is also about one-half mile and will also be an arterial street, the cost should be roughly the same. The collector street portion of Sycamore Street from this point south should cost a little less than $500,000. Improvements to the northern most segment of Sycamore Street are scheduled in the City's Capital Improvement Program (CIPl for FY97, Franklin said should this annexation/rezoning be approved, a case will need to be made to the City Council to move the construction date of Sycamore Street up in the CIP. She said to provide access to the soccer fields, construction of the southern segment of the street will need to be completed regardless of Council action on the rest of Sycamore Street. Franklin said it is conceivable all or at least a portion of the road improvements can be worked into the CIP right away. Franklin indicated that traffic counts on Sycamore Street are at present estimated at 2,500 vehicle trips per day. Staff estimates that the manufactured housing park on the Langenberg Tract will \ ~ I r r~ I , ;' I I ! i ~:, , I'" I: , i I[ I. ~ ""'1(,'." '~~ ;:'t. =lS~' :{C~~ _~~'- '~i~1& , ,._~ ~:U"V 0....1'" - ... ,.' l"'~ w.. n ~ r" r ~ rn i '\ I . r. ,...( ..) ~. & ~O- ;~'E:&".!, .. ,,"j , . , ~}: . .\1" .. ',.. , " . ~: ' . Planning and Zoning Commission October 3, 1994 Page 3 , _.~ ....'--"" \ \ ~ :"f , i" , I I I , , , , . , I , 'ro ! IX-:' II ., ~ ~~.'~~l~','.:" L ~' 1.:/ I, .' {(~ ~- ~s~, I '.' '" ' / ...il develop at 50 pads per year. Money for road construction will likely come from road use tax or other funds, not from a special assessment. Franklin stated the right.of-way width north of the east-west parkway varies, but the City presently requires a minimum of 85 feet of right-of-way (45 feet on the east side and 40 feet on the west side). In the County, there is presently 66 feet of right-of- way on Sycamore Street with 33 feet on either side. Franklin said this will require an additional 12 feet of right-of-way to be acquired on the east side along the Makada Subdivision. Fortunately, the land on the west side of Sycamore Street is not developed, which means the road could be shifted farther to the west. The Sycamore Street pavement at this point is expected to be 34 feet wide with sidewalks on'both sides. A major goal is to end up with a four-way, 900 intersection. For Sycamore Street south of the parkway, staff is considering a reduction in the pavement width from 34 feet to 31 feet, and plan to provide visual clues that this portion of the road would not be the road of choice for traveling south. It is not a through road. Staff intends to use the parkway west of Sycamore Street as the means of connecting onto another route to travel south. Franklin said in regard to the east-west parkway, staff felt discussions for constructing at least a portion of the road should begin fairly soon. She pointed out that the parkway is not a part of the Green View development; access to the proposed site will be provided by Sycamore Street on the west side of the site. Franklin said at this point the necessary right-of-way and setbacks on the north side of Green View are reserved to provide room for the east-west parkway at some point in the future. A question was raised by a Sycamore Farms representative about how access to the proposed school site will be attained, as well as how the buffer on the east side of the proposed site was to be provided. Franklin said the City, Code generally requires the, higher intensity use to pick up the cost of a buffer, Access to the school site has not been determined, but will likely occur at some point off the east-west parkway and head south to the school site. As mobile home parks are generally self-contained, local streets will not co~tinue through the site, but will circulate within the site. For this reason, local streets within the site will not likely connect to properties outside of the development and will not provide direct access to the schooi site. Franklin said the cost of extending the water main from the present City limits to the Langenberg tract is estimated at $104,016 for a 16-inch main, which will be needed for future development in the area, as well as for the Langenberg tract. A developer is usually charged one-half of the cost of a six-inch water main to serve residential development on either side of local streets. Under normal conditions, the deveioper's responsibility would be $23,750. Because the City is a co-applicant, the City will be picking up this expense. However, as there island inbetween the CitY limits and the Langenberg site that will be developed at some time in the future, tap-ons may be included in this equation. The City will be reimbursed in the future when tap-ons are made. Funds for water main construction will come out of water revenues, not from , - . - -~-- .'~~' , o.J: . ,- ,.. ~ () ~ 1 ~.,. f~ ,'{~ "1 '(1 ~~ . I [J. );.;~tt;T(( / ~C \'l \, J ,,:;..... , , , !-1 I I : '" I I'" I. " !11l, , ~II ~,:_... , ;, " x.~/;.::'.. ~: , ~! ,I~ ;'~ ,,' fl ~,..~, " ,~, ' -~, C.o ,. ,"I :..., , ,)W" . .'.. .. , . , ,. -' , 1 'M"" . ", . . ...-. -,,- - ...... ..".~,,,,." ',,,~',"."'-'" -'-.-.". Planning and Zoning Commission October 3, 1994 Page 4 the $420,000 in flood monies devoted to this project. Starr questioned the rationale that the developer is not then picking up a portion of the $23,750. Franklin reminded the Commission that the City was a partner with the developer in this project and said the City had made a commitment in its Request for Proposals document that water would be provided to the site. There was question from Aleda Kroeze-Feuerbach as to what the buffer would include. Franklin said the buffer would consist of trees, greenspace, and storm water detention areas, but no fences. Feuerbach questioned this. She said when constructing the golf course, Pleasant Valley had to plant six-foot high evergreens four feet on center, and the County and the Langenbergs demanded that a barbed wire fence be placed on the east side of the golf course. Scott said the rezoning should include a condition that will state the landscaped buffer must be approved by the City. Feuerbach questioned whether policing of the site will be adequate, as pre'sently there are occasional trespassers or parties on the golf course at night. She thought this project would invite numerous more such occasions. She pointed out the jurisdictional problems because the manufactured housing site will be within the City limits and the golf course will be in Johnson County. Milkman provided figures detailing the need for affordable housing in Iowa City. Milkman said most of the figures were drawn from the Comprehensive Housing Affordability Study ICHAS) report. Milkman said the $420,000 of flood monies being invested in the manufactured housing project is going toward ensuring that a minimum of 116 pads in the manufactured housing park will be priced at the Fair Market Rent IFMRI, a figure that is determined by local characteristics, but set entirely by HUD. She said this is the reason for the comparatively low rent rate, as opposed to a mortgage cost noted on page 1 of the figures. Milkman noted the 116 units will be disbursed throughout the manufactured housing park site, rather than being bunched together and creatiog an area with a stigma attached to, it. . Scott and staff agreed that telephone expenses should not be included on page 2 of the table entitled Proiection of Housinq Affordabilitv. Scott also seriously questioned the number of households under 80% of the median income that pay more than 30% of their gross income for housing costs. Scott referred to the 6,870 households listed on page 1 of Milkman's memorandum under the section titled "Need for Affordable Housing." Scott felt this number would include a fairly large percentage of students. In particular, he thought it would include students not supporting a family, whom he personally does not feel obligated to support. Scott asked staff to check these figures, and provide the Commission with an accurate definition of "household," Scott also. requested accurate figures for the number, of individuals on the wailing list for affordable housing. It was suggested by the public that the side-by-side figures also include an income tax comparison. Staff responded that at this relatively low income level, income tax payment is really not an issue. Staff had already considered this and would note that. Starr added that he felt there is an affordable housing problem in Iowa City. Other members of the Commission agreed with this statement. '. ,.. I i ~. D I I I l. ~ ~ ~s~, , [' /5 ~ kl. : .. __~= ~-l '_. .... __ ).;,:, ,;..,:. o. ~ 'I~O. , "..~,::", '. :. -:::',., .' ..~,," " J " ~Q~ '~ ": ~ (~) I ~, I ! I i I I' 110, :( ~ .' J :": --- ~~~~c , '-~~t. l\~ ,..J .' , , .. .~... .;~_.._.__.-':;"A , ."." .,~~.\.~'!;'~.:. . ',":,'.. ':,o" ~ . ,. ......._--,.,'~...,~.._.-.'~~_.~-~~!~:-,~:~: " r .',-' . '. , ;., " ". ' , :; " ,'..',,-,.-;>.,' .,____........t->~.........,.____.M__~._C,.._,_,_,~_.._..~_...__;.._ ~,___.._~_;. Planning and Zoning Commission October 3, 1994 Page 5 Staff recommended approval of the annexation and rezoning, subject to 1) approval of the annexation by the City Development Board, 2) verification by the U.S. Army Corps of Engineers as to whether jurisdictional wetlands exist on the site, 31 approval of a storm water management plan and a grading/erosion control plan by the City Public Works Department that assures mitigation of runoff and/or siltation discharge from the site to the Snyder Creek Bottoms, 41 incorporation of appropriate open space for future residential development, and 5) design and implementation of a landscaping plan for the site with special emphasis on vegetative screening along the west and north boundaries of the site. This item will not be on the agenda for the formal meeting on Thursday, October 6, but rather will be deferred until the October 20, 1994, meeting of the Planning and Zoning Commission, Scott said that due to recent absences, he did not feel a vote would be taken on the item until the first meeting in November. Franklin requested that a vote be taken by that date, however, as budget figures are due at the end of October, and Council needs to make a decision concerning the capital improvements for this project. . t......,........' , ,_.. ,l .I 0" , ' :... ",. I, . ----- ---~_........ .,...~:;,b.: ,,-, , ')" "\', .", , \: ", "~I " " -~ ," , ~'~~'. " 17'~~~ " ',:. "', " , J i ~l . ~' , ,I , to, .%,;2;.1: , j'. ~ . .., ., "" . "{'If' , " " - .~' ...;, ~ "" f" . ., -. .--,."....,".....-."','..'''':'.,''......''-.,'., - PREU~11?~ARY ~ II Ap;rmaI \ \D"'j ~\J MINUTES IOWA CITY PLANNING AND ZONING COMMISSION THURSDAY, OCTOBER 6, 1994 - 7:30 PM CIVIC CENTER COUNCIL CHAMBERS MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Ann Bovbjerg, Sally Dierks, Tom Scott, George Starr Pete Cooper, Dick Gibson, Jane Jakobsen Holecek, Kugler, Miklo, Haring RECOMMENDATIONS TO COUNCIL: 1. Recommend approval, by a vote of 4-0, to reiterate the position of the Planning and Zoning Commission, that dwellings units continue to be permitted in the CN-1 zone by special exception. 2. Recommend approval, by a vote of 4-0, that restaurant uses of 2,500 square feet or less be permitted on a provisional basis in the CN-1 zone, provided that the total floor area allocated to restaurant uses does not exceed 20 percent of the total commercial area in a CN-1 zone. 5.. I ,...-:d \ \ 6, i',j , ,~ I ,I I , , , , : l i i \ I "C ';j )~'.:.' ."': ,; ., y,\" 3, Recommend approval, by a vote of 4-0, that restaurants exceeding 2,500 square feet in floor area be permitted only by special exception, and in no case would restaurant floor area usage exceed 20 percent of the total commercial floor area within a CN-1 zone. 10 ~ [ 4, Recommend approval, by a vote of 4-0, that car washes be allowed in the CN-1 zone by special exception, provided that the car wash is restricted to one. bay and is an accessory use to a filling station. Recommend approval, by a vote of 4-0, to adopt the text amendments to the CN-1 zone section of the Zoning Chapter as recommended by staff, Recommend approval, by a vote of 4-0, the amendment to the Zoning Chapter, Section 14-6N-1, Off.street Parking Requirements, to require parking spaces for commercial uses in the CB-5 zone at the rate of one parking space per 1,200 square feet of floor area. 7, Recommend approval, by a vote of 4-0, that a portion of Waterfront Drive located southeast of the CRANDIC Railroad right-of-way be vacated, subject to retention of a utility easement over the sanitary sewer line, retention of easements over any other utilities located within the right-of-way, and establishment of a temporary public access easement over the property between the eastern terminus of Stevens Drive and the northern terminus of Waterfront Drive until the time Southgate Avenue is constructed between Waterfront Drive and Gilbert Street, and that said location of the vacation is shown on the location map and listed in the legal papers. ~s~, '!J' j ,:~ ..... ", - ~- l. - ~'- - ",l . 0." J. I' 10, '~ ~l.J .,.~' ,.' ,(~:. 0 ~ . ',,:;''' " ~ " , -'","'1' _' ,~',-' 'i~.",' !.:'j'.-,~ ,~' 1 , . I \ . \ ~ I I ~ II II , , : i i ~} I " II ~",'1 " " - .,;:(C ~o ~s~, ......'."....,c" \'..... )t ,~- ,.....~ ., \::'1.',' .,." ,,', ,<',~~~_\'i;~ ,':.. ',' '., , , " '~.,.: ';' ~ '. :~ ,.' , - ..--""..'.'....,-';. . ;'::-', . '" ,,", , . __._,'___'--v____'_.~'__ ~c._',.,.,'"'_'.___ .... _~..,,~ "....'-'.,..~..~..~___,_._,~...~,._.., '__M" ___.,40, Planning & Zoning Commission October 6, 1994 Page 2 CALL TO ORDER: Chairman Scott called the formal meeting of the Planning and Zoning Commission to order at 7:39 p,m. . PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none, ZONING ITEMS: 1, CZ9445. Public discussion of an application submitted to Johnson County by Albert and Shirley Westcott to rezone 38.22 acres from A1, Rural, to RS, Suburban Residential, for property located in Fringe Area 4 on the west side of Prairie du Chien Road NE approximately 1/4 mile north of its intersection with Newport Road NE. Miklo said staff recommends this item be deferred indefinitely, When additional information is submitted, this item may be placed on a future agenda. Public discussion: There was' none, Public discussion closed. MOTION: Dierks moved to defer CZ9445, time indefinite. Bovbjerg seconded. The motion carried on a vote of 4-0. 2. CZ9448, Public discussion of an application submitted to Johnson County by Chris Fountain, on behalf of property owner Jean Fountain, to rezone 2.01 acres from A 1, Rural, to CH, Highway Commercial, for property located In Fringe Area 6 in the southwest quadrant of the intersection of Sand Road SE and Sycamore Street SE, Miklo said staff recommends this item be deferred indefinitely. When additional information is submitted, this item may be placed on a future agenda. Public discussion: There was none. Public discussion closed. MOTION: Bovbjerg moved to defer CZ9448, time Indefinite. Dierks seconded. The motion carried on a vote of 4.0. J~~= -., - 1.-.."...'.. , ,,'. " '" '. , , :: ': ~,' . ,1:/ 'c' .,:,. \, . 0, . " ..". '..' . ,.' .t'. ,..., . b I .J '. (II 10', , , 3j~;r:] " ( J r \ \ \ ;::;1 '~i' , , ' I" I I ; I i i . I . .~: " , j j : I , I ~~ , i , , "I . " \~i:. . ., , ., , ,', ' , ", . :,' Planning & Zoning Commission October 6, 1994 Page 3 3, CZ9449, Public discussion of an application submitted to Johnson County by William Frees to rezone 107 acres from A 1, Rural, to RS3, Suburban Residential, for property located partially in Fringe Area 4 on the south side of Dingleberry Road NE approximately ,6 miles east of its intersection with Highway 1. Miklo said staff recommends this item be deferred indefinitely. When additional information is submitted, this item may be placed on a future agenda, Public discussion: There was none. Public discussion closed. MOTION: Starr moved to defer CZ9449. time indefinite. Bovbjerg seconded. The motion carried on a vote of 4-0. DEVELOPMENT ITEMS: 1. SUB94-0007. Public discussion of an application submitted by Sycamore Farms, Inc, for preliminary plat approval of Lake Calvin Estates, a 42.56 acre, 113 lot residential subdivision located south of the intersection of Heinz Road and Highway 6. Miklo said the applicant has waived the 45-day limitation period and has requested that this item be deferred for consideration to the November 3, 1994, Planning and Zoning Commission meeting. Public discussion: There was none, Public discussion closed. MOTION: Bovbjerg moved to defer SUB94-Q007. until the November 3, 1994, meeting of the Planning and Zoning Commission. Starr seconded. The motion carried on a vote of 4.0. , CODE AMENDMENT ITEMS: 1, Public discussion of amendments to the Zoning Ordinance, Section 14-6E-2, Neighborhood Commercial Zone (CN.1), to permit residential uses and restaurants as provisional uses and car washes as special exceptions. Miklo said the City Council had requested that staff and the Planning and Zoning Commission evaluate whether residential uses and restaurants should be permitted on a provisional. basis, and car washes permitted by special exception in the CN.1, Neighborhood Commercial zone. In the CN-1 zone, as set forth in the City Code ~s~, -'- -. ~ T. ]' O. .. r m ".tld' ",_" ~.:,.";' ., ,.' ~'l ~() ~' F "I !" [~ ~~ ~ I t;J ~~'~ ~A ;1 'oil I .' (;. , .;.: ,,' ~o. J'JiJ,1m " ( ~\ ( ~ \ ~ ,r . II I , I .. , l i , , . , , i ~ i i i jr.;, \1 ~~ .'<,~(," ~.' . ~f c ..... .0 .' r ~ ' I . , "t'. "1" '.'l,.. .. ", ., , , ~.;, . ';,1" , _.._,~-. -.....,-.. ,-'....'".'...._,._,..-..~.'--.,~.'-."".,_..,.. ,.- Planning & Zoning Commission October 6, 1994 Page 4 Section 14-6E-2, dwelling units above the ground floor of a commercial use and restaurants are permitted only by special exception. Currently, car washes, which are categorized as an auto and truck oriented use, are not permitted in the CN-1 zone. Staff recommended that residential uses continue to be allowed oniy by special exception in the CN-1 zone, Staff recommended that restaurant uses 2,500 square feet or less in size be permitted on a provisional basis in the CN-1 zone, provided the total square feet of floor area of restaurant uses does not exceed 20 percent of the total square feet of commercial floor area in anyone CN-1 zone, Restaurants larger than 2,500 square feet in size may be permitted by special exception, but may not cause the total square feet of floor area of rest~urant uses to exceed 20 percent of the total square feet of floor area in the CN-1 zone, Staff recommended that car washes be allowed in theCN-1 zone on a special exception basis, provided that the car wash is restricted to one bay and is associated with a filling station. Dierks asked if a restaurant changed ownership, and perhaps its hours of operation were such that the restaurant is open all night, whether the Board of Adjustment has the power to review this situation, Miklo said the Board of Adjustment can put restrictions on special exceptions on a case by case basis. Dierks mentioned this because she is leery about a bar opening in a CN-1 zone, and the hours bars can be open. She felt a bar that is open all hours of the day may be disruptive to a neighborhood, especially as the CN-1 zone is created for restricted uses that are compatible with the surrounding residential neighborhood. Public discussion: There was none. Public discussion closed. MOTION: Dierks moved to reiterate the position of the Planning and Zoning Commission, that dwellings units continue to be permitted in the CN.1 zone by special exception. Bovbjerg seconded. Scott said he fully agrees with the position of staff, If the process is to continue through the Board of Adjustment, he is confident that the Board will view such things as open space, green space and how the dwellings interface with commercial uses. Scott said at times, this is the only way this can be done even though the CN-1 zone does allow some staff review of plans, Starr agreed and added that the parking issue is fairly important in these areas. Dierks noted she had some concern about the number of roomers the zone allows in each rental unit. The motion carried on a vote of 4.0. MOTION: Starr moved to approve that restaurant uses of 2,500 square feet or less be permitted on a provisional basis in the CN.1 zone, provided that the total ~s:\, .. . If _'. ~_ -~ ,,\\,.,',, 0..... ..,. . , I ,.. , I ~ n: ~ '~ " \ I ,. " '~ I~,~ , 1.0:.. ,," 'I) U ' ., Zi~Sil ;' i .' '\i..' , 'l\.~'f. ~ . '" ., , '. ~ '~... . ::' ",~"._"""'-"""""'."--"~"+-" Planning & Zoning Commission October 6, 1994 Page 5 floor area allocated to restaurant uses does not exceed 20 percent of the total commercial area in a CN-1 zone. Bovbjerg seconded. ' Dierks reiterated the concern, as noted earlier, that should a family owned business change hands and their function change as well, there be adequate review by the Board of Adjustment. Scott said the biggest change may be a significant change in the hours of operation, although he wholeheartedly supports, and feels the majority of the Commissioners accept the small commercial businesses that are iterated in the definition of restaurants, and accept these as provisional uses. Bovbjerg and Starr agreed, and said these types of businesses are appropriate in a neighborhood zone. The motion carried on a vote of 4-0. MOTION: Dierks moved to approve that restaurants exceeding 2,500 square feet in floor area be permitted only by special exception, and in no case would restaurant floor area usage exceed 20 percent of the total commercial floor area within a CN-1 zone. Starr seconded. The motion carried on a vote of 4-0. , , MOTION: Dierks moved to approve that car washes be allowed in the CN-1 zone by special exception, provided that the car wash is restricted to one bay and is an accessory use to a filling station. Bovbjerg seconded. Dierks asked whether the review process typically looks at other similar types of uses and examines how these fit in with their surroundings. Miklo said yes. The motion carried on a vote of 4.0. .....-.... 1: , I \\ \J. .. .::1 MOTION: Bovbjerg moved to adopt the text amendments to the CN-1 zone section of the Zoning Chapter as recommended by stare Dierks seconded. The motion carried on a vote of 4.0. 2. Public discussion of amendments to the Zoning Ordinance, Section 14-6N-1, Off.Street Parking Requirements, to require parking spaces for commercial uses and Section 14- 6E.7, to regulate the location of parking spaces in the Central Business Support Zone (CB-5), ,:i I' . I, ! Miklo said the City Council has been discussing the Near Southside development area, will be proposing a number of changes to current policy in the area, and may discuss the possibility of a tax abatement program for the area. One of the associated items Council has asked the Planning and Zoning Commission and staff to review is requiring businesses to provide one parking space per 1,200 square feet of floor area. Currently, businesses in the CB.5 zone do not 'require any parking. The Council is also considering amending the Parking Impact Fee Ordinance in the CB-5 area, This separate ordinance, which is outside of the Zoning Chapter, provides that when parking ,.' ., ,', . " - I ~ l!l ~ ~ '! " ~s-~, r'h', is' C_~_'-' .":' :-~~~,. ...vI - 0.'. .).. ~; i o. ", rn~ ,..... ( , .~~ : c\\ '")~ ~'~....\ I. \ \ ! " I . I ! i r I I I I i I~' I I .. I! I '\ ! 0.':"'~/ 'I'" . f " ' t_~-~.. " ~ ...' i ., , "r' ':".W., ", .. " ", '. ~. :'. ~ " "'''t-.. ,.. . . :: . ,.,_..__,_.._,__.,4 Planning & Zoning Commission October 6, 1994 Page 6 is required, 25% may be located on the site and the remainder located in a public parking facility. A fee is paid by the developer toward the construction of a public parking facility, Associated with these amendments, the Council and the Commission have been discussing the possibility of where on the property that parking may occur. Currently, it may be provided on the ground floor provided that the first 30 feet of a lot, or 20% of the ground floor area, is devoted to a commercial use. Scott wanted to point out that the staff report notes the proposed requirement of one space per 1 ,200 square feet of floor area would be one of the most lenient requirements for parking within the Zoning Chapter, There was a question as to whether the factors should be considered together in one motion. Miklo said as there are separate issues involved, they should probably be voted on separately. Public discussion: Mace Braverman, 503 Melrose Avenue, asked that if someone is to build a commercial building, and provide parking in a facility that may be public as well, would that perspn still be required to pay the parking impact fee. Miklo said yes. I ~ I ~i'.. r~ ~, ~. Public discussion closed. MOTION: Starr moved to approve the amendment to the Zoning Chapter Section 14-6N.1, Off.street Parking Requirements, to require parking spaces for commercial uses in the CB.5 zone at the rate of one parking space per 1,200 square feet of floor area and to require a parking impact fee for all non.residential projects. Bovbjerg seconded. Starr voiced concern about having to travel two to three blocks to a motel, should a motel be constructed in the CB-5 zone, and asl<ed if there are provisions to allow motel parking in a public facility, Miklo said there is such a provision that allows motels to use public parking facilities. Starr said the motel project being ellamined would be situated directly across the street from the Dubuque Street ramp, but this does not make him any more comfortable because Burlington Street poses a major impediment to easy and safe access to the parking, Starr feels something should be done to minimize the pedestrian barriers to crossing the street. Dierks seconded these comments and added that she feels a pedestrian overpass from the motel to the parking ramp should be considered. Scott stated this is not a subject that should be considered in isolation, but rather as part of the larger CB-5 redevelopment process that needs to be voted on and sent to Council. Scott said if there was an intent on the part of the Commission or the Council to allow private parking facilities on surface lots or in a garage, it should have been addressed, and it was addressed when the adoption of the CB-5 zone was discussed, Based on the discussions to date, the intent is not to allow the land mass within the zone to be consumed by private parking, either on a surface lot or in a parking facility, Should the Commission, or ultimately Council, feel that parking should be provided '. ft~.......,~. ~., ~ ."u. =.... Oi)"'::"" ,', ,b..' ,:,';' , , ~S~, I .. .. ... .;.;Jj d ~s~, I. " ... , ) , " :IN(~Wj' ~ i " ' ~P\ i '~.~ , ,,, , '.... ~ ", . .-.........,-... Planning & Zoning Commission October 6, 1994 Page 7 conveniently within the zone in a public parking facility, monies need to be generated and directed to that facility, Dierks said she is not entirely comfortable with the requirement of one space per 1,200 square feet. She felt this amount should be one space for less square feet than 1,200 and that more than the 25% should be provided on the site despite the location, Dierks said according to the people she has talked to, the reason they do not come downtown to shop is because of the lack of parking, the lack of convenient parking, and the time involved in entering and exiting a parking facility. The motion carried on a vote of 4-0. MOTION: Dierks moved to defer amendments to the Zoning Chapter Section 14- 6E-7, to regulate the location of parking spaces in the Central Business Support, CB.5 zone, until the October 20, 1994, meeting of the Planning and Zoning Commission. Starr seconded, The motion carried on a vote of 4-0. VACATION ITEM: 1. Public discussion of a proposal to vacate a portion of Waterfront Drive located southeast of the CRANDIC Railroad right-of-way. " .L ,- \ \ 1 , i" Miklo said as a result of the rezoning of the site for the proposed Hy-Vee food store, the proposed reconfiguration of public streets in the area includes the extension of Stevens Drive across the CRANDIC Railroad and its terminus at the western entry of the Hy-Vee site, Waterfront Drive between the CRANOIC Railroad and the proposed Hy-Vee property would be vacated and would become available for purchase by Hy-Vee for incorporation into their site, This will allow for an improved railroad crossing and minimize the turning movements necessary to reach the proposed Hy-Vee property. The vacation of Waterfront Drive, in conjunction with the development of the proposed Hy-Vee, will help provide safer traffic circulation for the Hy-Vee site, Access to the Hy- Vee site will remain available from the west via Stevens Drive, It will also be available from the south via Waterfront Drive to Southgate Avenue. The properties south of the Hy-Vee site will, however, have diminished access from the north, }: : I I, ',I ~.\;J "~ I,i:.'~(, (;'" nt[ I' " Access to these properties will still be available via Waterfront Drive to Southgate Avenue. Access to these properties will be enhanced when Southgate Avenue is extended to Gilbert Street. The construction of Southgate Avenue is scheduled in the fiscal year 1997 Capital Improvements Program. To assure that these properties have sufficient access between the time of the street vacation and the completion of Southgate Avenue to Gilbert Street, a temporary public access easement should be established over the Hy-Vee property between the east end of Stevens Drive and the north end of Waterfront Drive. "I~'~'-'O '",' 'L__. o. j"," :- -. '.. - ,.' , io ~ II! ~ , i 10, I' l, :!!;"~1 , , . "t' ' ,"\" , :" '. " . ',' ,. ,',' ) '" ,.. . . ~.. . '.... ,~, '_"n_ ."... _. .....,..__...~ _ Planning & Zoning Commission October 6, 1994 Page 8 Miklo noted that a portion of Waterfront Drive north of Stevens Drive and east of Gilbert Street may also be vacated by the City. This will help improve the congested intersection of Waterfront Drive and Gilbert Street. This vacation or closure can occur independently from either the currently proposed vacation or the Hy-Vee project. Miklo stated there currently is a sanitary sewer line located within the portion of Waterfront Drive proposed for vacation. An easement must be retained over the portion of the right-of-way which contains this line. This proposed vacation has been referred to all private utility companies. If there are private utilities located within the right-of- way, they may need to be relocated at the expense of the developer, or an easement may need to be retained over them. Although the properties south of the Hy-Vee site will have diminished access from the north if the proposed vacation'is approved, the general traffic circulation in this area of the City will be greatly improved with the connection of Southgate Avenue to Gilbert Street, and the elimination of a substandard railroad crossing by Waterfront Drive, Miklo said staff recommends that the portion of Waterfront rrive located southeast of the CRANDIC Railroad right-of-way be vacated, subject to retention of a utility easement over the sanitary sewer line, retention of easements over any other utilities located within the right-of-way, and establishment of a temporary public access easement over the property between the eastern terminus of Stevens Drive and the northern terminus of Waterfront Drive until the time Southgate Avenue is constructed between Waterfront Drive and Gilbert Street. Public discussion: 10 ~ t: .I, , I ~ .,0 \ Mace Braverman, 503 Melrose Avenue, asked as a person with interests in the area, what assurance he can be given that Waterfront Drive will provide a temporary easement over the property until the time Southgate Avenue is constructed between Waterfront Drive and Gilbert Street. · \ Starr asked that the motion, and likewise the legal papers, include wording that states the temporary public access easement over the property between the eastern terminus of Stevens Drive and the northern terminus of Waterfront Drive remain open until the time Southgate Avenue is constructed between Waterfront Drive and Gilbert Street. Several members of the Commission agreed with this statement. Holecek pointed out that the legal papers will prevent Hy-Vee from blocking that easement at any time. ,;,>! r;.'i- ( t '. I : I I , I , I f I I \ . 0.:; '] ~ , '- Harry Wolf. 325 East Washinqton Street, said he does not agree with the statement that the possible vacation of Waterfront Drive north of Stevens Drive is independent of the rest of these issues. Wolf said he does not have any particular opinion regarding this vacation, but does have concerns about traffic flow in the area. He fell it would be wise to defer this matter until the public has had a chance to see and review the entire reconfiguration of Waterfront Drive. , Public discussion closed. C. pO-__I='" ... A. : 0 " , -.., , ,_. ._~u-tl,.w.,,~ , . o )',', ':" .;/" . I ~1.~ I ql>s ,. ~D, 1W~], ; I , , ". ' , '.'t" , .'....\\.1.. .'.,.'". ,I', :'" , '-""., ,.', '. , ;,t,'. ,..-..._.~'. ,,-~.,,~,-.....,.~-,-.. -..,... ",._.-.~._-,~-,.."._...,,,. ' Planning & Zoning Commission ' October 6, 1994 Page 9 Scott asked Holecek if language was inserted in the motion on a recommendation to vacate, which said, "said vacation would not occur until 'construction of the Hy-Vee complex warrants it," would one assume that the timing sequence would be covered. Miklo said the difficulty of this is that an ordinance takes effect shortly after Council approval. Miklo said another approach might be that a condition of the vacation be that the current roadway configuration remain open to the public until such time as an alternative is established by an easement; the alternative being the route through the Hy-Vee parking I~l. Holecek said another alternative would be to make a recommendation to Council stating that the Commission has concerns regarding the timing of the vacation, and that Council should provide public access as part of the vacation and its timing. Scott said, in other words, the Commission should not recommend adoption of the ordinance until the actual vacation. Miklo said Hy-Vee is in the planning process, however, and will want a pretty firm commitment that the property will be vacated. He said this likely means passing the rezoning ordinance and the vacation ordinance at the same time, Starr said although he is comfortable with the current language, he wants Council to know the Commission's desire to keep access open. MOTION: Dierks moved to recommend to Council that the portion of Waterfront Drive located southeast of the CRANDlC Railroad right-of-way be vacated, subject to retention of a utility easement over the sanitary sewer line, retention of easements over any other utilities located Within the right-of-way, and establishment of a temporary public access easement over the property between 11),':., the eastern terminus of Stevens Drive and the northern terminus of Waterfront Drive until the time Southgate Avenue is constructed between Waterfront Drive and Gilbert Street, and that said location of the vacation is shown on the location map and listed in the legal papers. Starr seconded. r." rh ,- \ \ Scott asked that the public access easement agreement make accommodations for free and unencumbered access to the vacated portion of Waterfront Drive, unless there are legitimate construction reasons for the street to be closed temporarily. Starr asked who is responsible for upkeep and road clearing, e,g., in the winter. Miklo said generally the private property owner is responsible. Scott said "free and unencumbered access" should also include provisions for maintenance once the street is transferred and prior to its reconstruction, but these are really legal issues to be addressed with the transfer of the property. '-:':" r,~ ! I , ! ~ The motion carried on a vote of 4-0. CONSIDERATION OF THE MINUTES OF THE SEPTEMBER 15, 1994. PLANNING AND ZONING COMMISSION MEETING: I I' , I , I I ! ". I',', , 1 J 'J \,(~' '~: ~r_ MOTION: Starr moved to approve the Minutes ofthe September 15,1994, meeting of the Planning and Zoning Commission, as circulated at tonight's meeting. Bovbjerg seconded, The motion carried on a vote of 4-0. " ~J[-~~ _-. . ~~~ __ _ ~r- 0' .]"::' . I ,. ~S'~, "j'" .. .. 't. J':) " ,U '., 10 .' "_'L " .~-".I' .'. .:>, ,. i \ i .1 . .c~~~ " 0, , , .": .>,~'~t:.~'i.'. . ~ . .,.... '... ",' ".' " , f" . . ':!"; _ . L ._ . ~ _..._. . _ . "...' ".' , ' " .. .__._,_,~ '_'_~_~h"_~ _.., .... ._+_,.......'.....' ".~_"..,_~.,'"',"_..'..'.'.,..._.',.~_"_...._...~".~".A Planning & Zoning Commission October 6, 1994 Page' 10 PLANNING AND ZONING COMMISSION INFORMATION: 1, Other. Miklo noted that there is a tentatively scheduled meeting with the Commission and the Council at the Council work session of October 24, at 6:30 p,m. The Council and the Commission will be discussing the work program for the Sensitive Areas Overlay Zone, and the Johnson County/Iowa City Fringe Area Agreement. The meeting will be held in the City Council Chambers. Bovbjerg, Starr, and Scott said they may have a conflict with attending this meeting, Miklo reported that the Council accepted the statement from the Planning and Zoning Commission regarding the Johnson County/Iowa City Fringe Area Agreement. The Council feels the subject is worthy of further discussion before taking action with the County. Dierks said some concern was expressed at the September meeting of the West High School PSTO meeting, and again at the October 5, district parent organization meeting about the West High entrance on Melrose Avenue as it comes down from Walnut Ridge and Galway Place, There have been several accidents in the last few weeks adjacent to Walnut Ridge and Galway Place as a result of kids going westward to this point to tum around, then coming back in toward town to the school. A line forms in the turning lane and some kids choose not to wait for this reason, but rather go farther and turn I. around. Dierks said the City Manager and the Traffic Engineer are already aware of the situation, but any efforts the Council can make to resolve this situation would be greatly appreciated. Scott wished to say that this is only one of several traffic problems, and areas where backlogging occurs in the vicinity of the University, University Heights, Melrose Avenue, and Highway 6. OTHER BUSINESS: The Chair, Commission and staff would like to congratulate Kenneth P. Cooper for being inducted into the 1994 National Iowa Letterman's Club as an Honorary Letterman, ADJOURNMENT: MOTION: ' Dierks moved to adjourn the meeting at 9:21 p.m. Bovbjerg seconded. The motion carried on a 4-0 vote. George Starr, Secretary Minutes submitted by Jeff Haring. mins\p&z10.06 ~s~, 10'. _u_ _ ',"" - .~"~' 0 ~ 1.'......:","."." :" ' " I , ,~'~' ':'- ", "1:'\',:,,' 'I'" " ,. , i ..., \.", ~'~ r - ".~,. ': r"'< , 'I '~"" .' . "/'. " , \ \\!,~ . ~ ' '" "",.. ' ,0 .~ r ," .. ' " . , . . , ~ .,.. , ",,, , "~ ' . . , '..., ',I". ,_cl"M_',' ....'-'_.~,,_,._..,_.;..;.~ _:...._~_ " , . .,..~"'-~-~.-._-,----,-,.., . ,_._,_.. ",~"'-~',. ,... ,-~, ,-" .., .,.-._~~,~.,-,,,,,~.,-,....~.~..._- ~..~~...,.'--,.,_._,-- ..- ( , , , 'PI a,1/1; ~ 21.J,j ,;..,. R.Egulo.R. GOli'\lttb met:bf\l~ C), f. . b 119'1 1':30 'P, m. "?l€.o.se. 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