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Copies of letters regarding SEATS in reply to those letters on the
Consent Calendar of October 11, 1994.
Memorandum from the City Manager regarding chemical bids.
Copy of letters from the City Manager to:
a. HACAP regarding manufactured home park project 07
b. Ready Mix Producers regarding dumping of cement into storm sewers
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City ,of Iowa City
MEMORANDUM
DATE: October 14, 1994
TO: City Council (Merno for Record)
FROM: City Manager
RE: Material Sent to Council Only
Copy of letter from the City Attorney to the Johnson County Attorney
regarding the conditional zoning agreement in regard to the Wastewater
Treatment Plant.
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Memorandum from the City Clerk regarding absence from office.
Memorandum regarding training session for the Join Human Services
funding hearings.
Memorandum from the Airport Manager regarding capital improvement cQ~1
projects.
Copy of letter from Margaret Alton Herr to the City Forester regarding
the garden at 61B North Gilbert.
Letter from Threshold, a program of Goodwill Industries regarding a
reception celebrating 10 years of supported employment.
Copy of an article by Marian Karr and Susan Walsh.
Article: Burning Trash for Energy
Agenda for the October 13, 1994, meeting of the Board of Supervisors.
Notice of seminar on suburban deer management.
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CITY OF IOWA CITY
Qctober 13, 1994
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Mrs. Helen M. Moore
Ecumenical Towers #5A
320 E, Washington St.
Iowa City, IA 52240
Dear Mrs, Moore:
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On behalf of the City Council, I want to thank you and the signators who are concerned about
the negotiations process and SEATS, It is important to us that we hear from you and we
appreciate that you all took the time to write us.
As you know, the City of Iowa City, through a contract with the County, hires SEATS at an
annual cost of approximately $500,000 to provide paratransit service to the elderly and
disabled Qf the city. Council must publicly account for the taxes that go into this program and
it is our responsibility to review all aspects of SEATS before we again sign the contract.
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We realize there has been a level of trust and appreciation between the drivers and clients that
has grown through the years, I am sure the employment screening for hiring helpful drivers
will continue no matter who administers transportation service.
Council members are in agreement that there should be a unified system throughout Johnson
County, Whether the City or the County is in charge, our desire is to maintain the present
system as nearly the same as possible.
Again, thank you for letting us hear from you.
Sincerely yours,
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Joe Fowler
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CITY OF IOWA CITY
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October 13, 1994
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Charlotte I<ron
913 Willow St.
Iowa City, IA 52245
Dear Ms. Kron:
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Thank you for your recent letter in which you expressed your concerns about the SEATS
program. We are actively involved in our discussions with the County in order to provide for
the best service possible within the available monies,
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Thank you for your interest in the SEATS program and, in particular, your very positive
comments about how the individuals running the program have responded to your specific
needs.
Sincerely yours,
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CITY OF IOWA CITY
October 13, 1994
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Duane & Elizabeth Means
120 Fairchild St.
Iowa City, IA 52245
Dear Mr, & Mrs. Means:
Thank you for your recent letter in which you commented on the possibility of the "division
of SEATS into City and County." We understand your concerns and also share the opinion
that you pay both City and County taxes to support this service. I do not agree that the
"separation of service can only result in an increase in taxes." We are, however, looking for
the best opportunity through one provider, whether it be the City of Iowa City, Johnson
County, or some other multi-governmental formation to provide for these services, It is not
our intent to divide the much-needed transportation service you have described; however,
costs have increased so substantially on the part of the City that we feel compelled to review
all options as to how these services have been delivered, We have concluded that ol')e
provider is likely to be the best opportunity to provide the services you are most concerned
with and therefore are undertaking our discussions with that in mind.
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Thank you for your letter and opinions.
Sincerely,
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CITY OF IOWA CITY
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October' 3, '994
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Sue Dvorsky
Division of Curriculum & Instruction
College of Education
Lindquist Center North, Room 259
Iowa City, IA 52242-'529
Dear Sue:
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Thank you for your recent letter commenting on the work of the people associated with
SEATS. That was quite an experience for all involved, I'm sure. I appreciate your bringing
to my attention the efforts of Mike and Burnell. They obviously went that "extra mile."
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As I am sure you are aware, we are actively involved with the County in negotiating new
agreements as they pertain to SEATS operatio~s. While there has been substantial
misinformation, I can assure you that it is our intent to negotiate an agreement that is in the
community's financial best interest, as well as maintaining the quality of transportation
services provided. I'm convinced we will be able to provide the compassionate aspects of this
system that recipients appreciate,
Thank you for your comments and stay tunedl
Sincerely yours,
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Mayor
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Joe Fowler
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CITY OF IOWA CITY
October 13, 1994
Mr, & Mrs, Robert Gonzalez
3042 Muscatine Ave. #14
Iowa City, IA 52240
Dear Mr, & Mrs, Gonzalez:
Thank you for your recent letter concerning SEATS, As you point out, it is important to you,
as well as to other citizens in Iowa City. We do not intend to discontinue service in Iowa City.
We are working on a new agreement in order to provide for the most efficient and cost
effective service possible, As you say in your letter, "keep SEATS going" -I can assure you
we agree with youl Thanks, again, for letting us know your opinion,
Sincerely yours,
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Susan M, Horowitz
Mayor
cc: City Council
Joe Fowler
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CITY OF IOWA CITY
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October 13, 1994
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Eva Cord
913 Willow St. #27
Iowa City, IA 52245
Dear Eva:
Thank you for your recent note expressing your opinion concerning SEATS, In your letter you
indicated that you would "like to have SEATS continued in Iowa City." While there is much
misinformation, there is no intention on the part of the City Council to eliminate SEATS
service in Iowa City, Be assured we will be able to negotiate a contract that will be beneficial
to all concerned, and I want to be sure you re~lize it is not our intent to eliminate . SEATS
service,
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Joe Fowler
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CITY OF IOWA CITY I
October 13, 1994
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Patricia Doyle
400 E. Linn St. # 17
Lone Tree, IA 52755
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Thank you for your recent letter concerning the operation of SEATS. In your letter you
indicated "I have heard you want to drastically change" the op~rations of SEATS. This just
is not so. The City of Iowa City and Johnson County are involved in contract discussions
concerning the SEATS program and, in particular, the City has raised the issue of how best
to provide service for Iowa City residents. Johnson County provides services to Lone Tree
residents, and while I cannot comment specifically on their interest, there has not been any
mention of a discontinuation of SEATS services to county residents.
Thank you for your opinion,
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Mayor
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CITY OF IOWA CITY
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October 13, 1994
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Ellen M, Valentine
913 Willow St. #28
Iowa City, IA 52245
Dear Ms. Valentine:
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Thank you for your note concerning the continuation of SEATS service, The City and County
are now actively involved in discussions concerning the operational aspects of the SEATS
service. At no time has there been any consideration on the part of the City of Iowa City to
eliminate SEATS service and, therefore, I would like for you not to worry, The continuation
of SEATS is not in question, rather it is the financial and other general issues associated with
the provision of this service which we are reviewing, We are trying to provide for the most
efficient and cost effective service for all the citizens of Iowa City.
Thank you for your interest.
Sincerely yours,
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CITY OF IOWA CITY
October 13, 1994
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Virginia Nekoinda
1628 Baxter Avenue NW
Amana, IA 52203
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Dear Ms. Nekoinda:
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Thank you for your recent letter expressing your opinion concerning the administration of the
Johnson County SEATS program. As you mayor may not be aware, the City of Iowa City,
through a contract with SEATS at an annual cost of approximately $500,000, provides
paratransit service within the corporate limits of the City, SEATS transportation under the
circumstances you have described into your community is provided by way of the County
government. Our intent is to assure that the service is provided efficiently to all Iowa City
residents. Furthermore, we would prefer the operation of the SEATS program be by one
provider - whether it be the City of Iowa City or Johnson County. We have not intended to
reduce services to City residents and 1 would assume it is the intent of the County to continue
to provide SEATS transportation services to those communities outside the corporate limits
of the City of Iowa City.
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But the fact i,s, costs have increased substantially for providing all the services that SEATS
does at this time, Therefore, we have an obligation to review this public service just like other
aspects of public service. We will be determining, through our discussions with County
representatives, not only what is in the best interest of the City of Iowa City and its residents,
but 1 can assure you with some confidence that the County will review its responsibilities for
those in the rural area, such as yourself, I realize articles in the newspapers and probably
even conversations with the drivers leave you with an unsettled feeling, ,I wish this didn't
have to occur, but when taxes are used to pay for a service, there must be public
accountability and that activity must be open and visible to everyone, Please be assured we
are working with the County, not against them, I'm sure all of us will endeavor to arrive at
a reasonable solution.
Sincerely,
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Joe Fowler
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City of Iowa City
MEMORANDUM
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DATE: October 11, 1994
TO: City Counci 1 I',
FROM: Ci ty Manager
RE: Chemical Bids
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The City has not done business with Steve Goldinls companies -
Intertrade Chemical or Cedar Rapids Seed Company. All of our
chemicals are bid annually through our Purchasing Division. We
use centralized purchasing; apparently Cedar Rapids does not. Also,
in our bid documents we ask bidders to acknowledge/certify no
financial benefit to City employees, etc, (Item #11).
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City of Iowa City
MEMORANDUM
DATE: October 11, 1994
TO: City Council I
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FROM: City Manager ,
RE: Chemical Bids
The City has not done business with Steve Goldin's companies -
Intertrade Chemical or Cedar Rapids Seed Company. All of our
chemicals are bid annually through our Purchasing Division. We
use centralized purchasing; apparently Cedar Rapids does not. Also,
in our bid documents we ask bidders to acknowledge/certify no
financial benefit to City employees, etc. (Item #11).
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items without quoting a price on each and every separate
item may be rejected at the option of the City,
7, DISCOUNT BIDS, Discounts may be taken into consider-
ation,
8. MULTIPLE BIDS, Bidders may submit more than one bid,
provided such additional bid Dr bids are properly submitted
on the bid forms, Extra sets of specifications and/or bid
forms may be obtained upon request at the Purchasing
Agent's office,
9. COMPETENCY OF BIDDER, No bid may be accepted
from or contract awarded to any person, firm or corporation
which is in arrears or in default to the City of Iowa City upon
any debt or contract, or has failed to perform faithfully any
previous contract with the City. The bidder, if requested,
shall present evidence of performance ability and possession
of necessary facilities, pecuniary resources and adequate
insurance to' compiy with the terms of these specification
and contract documents; such evidence shall be presented
within a specified time and to the satisfaction of the City,
10. COLLUSIVE BIDDING, The Bidder certifies that his/her
bid is made without any previous understanding, agreement
or connection with any person, firm, or corporation making
a bid for the same project, without prior knowledge of
competitive prices, and it is in all respects fair, without
outside control, collusion, fraud or otherwise iIIegai action,
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...'T1',OFFICERS NOT TO BENEFIT,.'Upon signing his/her bid,
"'Bidder certifies that no member of the governing body of the
City of Iowa City ,'or members of his/her immediate family,
including spouse, parents or children, or any other officer or
employee of the City, or any member or employee of a
Commission, Board or Corporation controlled or appointed by
the City Manager or Council has received Dr has been
promised, directly or indirectly, any financial benefit, related
to this contract,
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12. EQUAL EMPLOYMENT OPPORTUNITY, All bidders are
subject to and must comply with the provisions of the City's
EEO policy and applicable state and federallnti'discrimina.
tion laws. The City encourages equal employment opportu.
nity to businesses owned and controlled by minorities or
women, All City contractors, subcontractors or consultants
with contracts of $25,000 or more (or less, if required by
another governmental agencyl must abide by the require.
ments of the City's Contract Compliance, Emergency
contracts are exempt from this provision,
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13, SAMPLES/LITERATURE REQUIRED, When required,
each bidder shall submit samples and/or catalogs, descriptive
literature, detailed drawings, and other information necessary
to fully describe the proposed commodity Dr service,
Bidder shall bear the cost of and make arrangements for the
delivery and removal of samples to the specified location,
The City may retain awarded bidder's samples until delivery
of contracted commodities and/or service has been complet.
ed and accepted, Unsuccessful bidders shall remove
samples as soon as possible after bid award, The City shall
not be responsible for such samples if not removed by the
bidder within thirty 130) calendar days after the award has
been made,
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14. VENDOR LIST APPLICATION REQUIRED, Bidder shall
complete, sign, and return a Vendor List Application IVLA)
form unless a completed VLA is already on file with the City,
15, BID SUMMARY, Summary of bid award made will be
mailed to those bidders who enclose a stamped, self,ad.
dressed envelope with their bid,
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B. BONDS AND INSURANCE
1, BID SECURITY. When required, no bid shall be consid-
ered unless accompanied by either of the following forms of
bid security:
a, A certified or cashier's check drawn on a soivent Iowa
bank or a bank chartered under the laws of the United
States, or a certified share draft drawn on a credit union in
Iowa or chartered under the laws of the United States, in an
amount equal to a minimum of five percent (5%) of the bid,
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b. A bid bond executed by a corporation authorized to
contract as a surety in the State of Iowa, in a penal sum of
a minimum of five percent 15%) of the bid,
The bid security shall be made payable to the TREASURER
OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited
to the City of Iowa City as liquidated damages in the event
the successful bidder fails to enter into a contract within
fourteen 1141 calendar days and, when required, post bond
satisfactory to the City insuring the faithful performance of
the contract and maintenance of said work, if required,
pursuant to the provisions of the bid documents and other
contract documents, The amount of tho check, draft or
bond shall not constitute a limitation upon the right of the
City of Iowa City, Iowa, to recover for the full amount of
such damage.
Security deposits of the lowest two 12) or more bidders may
be retained pendin9 contract award or rejection, All other
security deposits will be returned promptly,
2. PERFORMANCE BOND, When reouired, the successful
bidder shall furnish a bond in the amount of one hundred per.
cent 1100%1 of the contract price, said bond to be issued by
a responsible surety approved by the City and shall guar.
antee the prompt payment of all materials and labor and
protect and save harmless the City from claims and damages
of any kind caused by the operation of the contract, and
shall also guarantee the maintenance of the Improvement for
a specified period following its completion and acceptance
by the City, A letter of Irrevocabie Credit from a responsible
lending agency approved by the City, for the same 9uaran.
teelsl as noted above, may be submitted for approval, The
City reserves the right to accept Dr reject this form of
guarantee,
3, INSURANCE REQUIREMENTS, When required, the
successful bidder shall provide insurance as follows:
a, Certificate of Insurance: Cancellation or Modification
(1) Before commencing work, the Contractor shall submit to
the City for approval of a Certificate of Insurance meeting
the requirements specified herein, to be in effect for the full
contract period,
121 The Contractor shall notify the City in writing at least
thirty (30) calendar days prior to any change or cancellation
of said policy or policies,
13) Cancellation or modification of said policy or policies shall
be considered just cause for the City of Iowa City to immedi.
ately cancel the contract and/or to halt work on the contract,
and to withhold payment for any work performance on the
contract,
b, Minimum Coveraqe
111 Any policy or policies of insurance purchased by the
Contractor to satisfy his/her responsibilities under this
contract shall include contractual liability coverage, and shall
be in the following type and minimum amounts:
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CITY OF IOWA CITY I
October 12, 1994
Mary McCue, Chair
HACAP - Johnson County Commission
2441 Tenth Street
Coralville, IA 52241
Dear Mary:
This will acknowledge receipt of your October 4 letter to the Iowa City City Council
concerning your interest in the manufactured home park project the City is undertaking. In
your letter you express interest and support for this initiative, as well as the use of HOME
monies to provide housing for very low income families, At this time the Planning and Zoning
Commission is working through the issues associated with project development, which include
annexation and other planning issues, While you, certainly may feel free to attend a City
Council meeting in November to discuss this issue, it may be premature in that the
Commission has not made its formal recommendations and the financing plan has not been
concluded. You may wish to communicate with the Planning and Zoning Commission ea'rly
on in order to have your opinions known.
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We are working to put this project in a form that can be considered by the City Council as
soon as possible. Your interest is appreciated; if you have any additional questions
concerning our work in the development of this manufactured home park, please feel free to
call Marianne Milkman at 356-5230 or my office,
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Sincerely,
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Stephen J. Atkins
City Manager
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cc: City Council ...
Marianne Milkman
Karin Franklin
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419 EAST WASHINOTOH STREET' IOWA CITY, IOWA '1140.1116. 1l19) "6,'000' FAX 1l19) 156.'009
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October 12, 1994
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CITY OF IOWA CITY
Dear Ready Mix Producer:
The City is receiving an increasing number of complaints about the clean out of ready mix
trucks on the street. We are also experiencing problems with ready mix rinsed from trucks
bonding to the pavement causing problems for snow plows and blocking storm sewers causing
flooding (see enclosed photo),
Please remind your drivers not to rinse their trucks on to the street. Trucks should be rinsed
on property that will contain the paste and solids washed from the truck,
Thank you for your assistance in eliminating this problem, Voluntary cooperation is most
important.
1
cc:~City Council
Department of Public Works
~IO EAST WASIIINGTON STREET' IOWA CITY, IOWA Ill~O,II16' Il19) lI6.lQOO' FAX Il19) l16,1009
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City, of Iowa City
MEMORANDUM
Date:
October 12, 1994
To:
C,",,;I on o;"bllity Rights on' EdUOO'iO(/)A
Dale Helling, Assistant City Manager
From:
Re:
October 18, 1994, Meeting
The next meeting of the Council on Disability Rights and Education will be on Tuesday,
October 18, 1994, at 11 :00 a.m. in the City Council Chambers at the Civic Center.
The agenda is as follows:
1. Introductions
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3, Other Business d,
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4, Next Agenda
5, ' Adjourn
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Enclosed you will find a summary of the October 4 meeting, prior meeting summaries which
contain references to the subcommittees, a paper entitled "Language is More Than a Trivial
Concern," and a copy of an article which appeared in the October issue of Reflections, the
Chamber of Commerce monthly newsletter.
I'll see you on the 18th.
cc: City Council
Johnson County Board of Supervisors
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,City of Iowa City
MEMORANDUM
Oate: October 7, 1994
To: Council on Disability Rights and Education
From: Dale Helling, Assistant City Manager
Re: Summary of October 4, 1994, Meeting
The Council met on October 4, 1994, at 11:00 a,m, in the City Council Chambers at the Civic
Center, Those' in attendance included: Joe Bolkcom, Ethel Madison, Laverne Tutson, Larry
Quigley, Ed Brinton, Karen Kubby, Kevin Burt, Heather Shank, Doris Jean Sheriff, John
Harshfield, John McKinstry, Mace Braverman, Keith Ruff, Tim Clancy, Nancy Ostrognai, Dale
~- '
Kevin Burt volunteered to act as facilitator for the meeting. Everyol)e present introduced
themselves,
Kevin Burt gave a report from the Nominating Committee, He indicated that Mace Braverman and
John Harshfield had agreed to act as co-chairs, He also indicated that the Nominating Committee
has polled a number of core group members to determine their preference for a mission
statement and that the general consensus was that the sixth alternative was preferable, He also
indicated that Trisha Scoggins has indicated her intent to step down as a core group member and
as recording secretary, She wishes to remain involved with the CORE, but will not have the time
to commit as a core group member, It was moved by Keith Ruff and seconded by Karen Kubby
that Mace Braverman and John Harshfield be elected as co-chairs. The vote in favor was
unanimous,
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There was extensive discussion regarding the seven alternatives presented as possible mission
statements, Issues discussed included to what extent this group would function as an advocacy
organization as well as a desire that the mission statement reflect the intent of the CORE to
promote accessibility and inclusion not only for the purpose of compliance with related laws, but
that our efforts go beyond compliance to encourage and facilitate total accessibility, The group
reached consensus that the seventh alternative, modified to read as follows, would be acceptable
as a mission statement:
COUNCIL ON DISABILITY RIGHTS AND EDUCATION (CORE)
MISSION STATEMENT
The Council on Disability Rights and Education (CORE) is a non-profit educational
organization dedicated to accessibility, full participation and inclusion of persons
with disabilities, '
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Our mission Is to act as a comprehensive, community-wide educational resource
for promoting disability awareness, to provide technical assistance and to
encourage compliance with disability civil rights legislation,
Our goal Is the attainment of community-wide accessibility and the full participation
of persons with disabilities to all facilities and services within our community,
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The question was raised regarding what is meant by "all facilities,' For example, would this mean
everf unit in a new apartment building with multiple stories but not required to have an elevator,
It was agreed that the long.term goal of the CORE would be to promote total accessibility, Le, that
all dwelling units be accessible, However, it was agreed that this goal would be interpreted as
determined by community needs and what is reasonable in a given set of circumstances, It was
further agreed that the reference to "all facilities' did not mean that everf square foot of everf
building would'be totally accessible,
The group voted unanimously to adopt the above mission statement.
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Kevin Burt mentioned the letter from Ethel Madison and Dale Helling which had been sent to all
members. He suggested that everfone read the letter, which reflects the general purpose or
vision shared by those individuals who first came together to create this organization"
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Dale Helling advised that he needed one more signature on the letter to be sent to local
businesses and that it should go out in the mail this week.
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Karen Kubby reported on the meeting of several members of the CORE with the City Attorney,
Linda Gentrf. Linda advised that she would rewrite her memorandum and redraft the technical
agreement example to reflect a more standard example, She also indicated that the information
regarding the lease of public right-of-way for accessibility purposes would be distributed to local
contractors as well as businesses. Finally, Linda suggested that future capital improvements in
the city could be designed with consideration to the possibility of changing the street or sidewalk
grade to eliminate the need for ramps. Karen Kubby indicated that she felt the meeting was a
good one and she stressed the City Attorney's open door policy, suggesting that anyone who
wished to speak with Linda Gentrf directly would be welcomed,
Heather Shank reported on her contacts with other cities regarding how they handle the issue of
use of the public right-of.way for accessibility features. Some communities vacate and sell
portions of the right-of-way, others vacate and lease to the adjacent property owner, and others
issue permits. In each case, the process is somewhat involved, similar to that which exists in
Iowa City. She noted that Rochester, Minnesota attempts to change the street grade, if possible,
to eliminate the need for ramps.
It was agreed that the next agenda would include an item to begin addressing the formation of
subcommittees. Helling agreed to include information which the group had discussed in the past
regarding subcommittees,
The next meeting will be on Tuesday, October 18 at 11:00 a.m. in the City Council Chambers.
Adjourned at 12:15 p.m.
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City of Iowa City
'MEMORANDUM
Date: August 12, 1994
To:
From:
Re: Summary of August 3 Meeting
The Council met at 11 :00 a,m, on August 3, 1994, in the City Council Chambers at the Civic Center, Those
in attendance Included Kevin Burt, Harriet Gooding, Ethel Maddison, Jane Nelson-Kuhn, Tim Clancy,
Ma~orie Hayden Strait, Joe Bolkcom, Ed Brinton, Doris Jean Sheriff, Pat Harvey, Karen Kubby, Trisha
Scoggins and Dale Helling, '
Jane Nelson-Kuhn renewed her offer to act as facilitator and all 'agreed that this would be appropriate.
There wa~ discussion regarding who were members of the core group, It was agreed that the names on
the list provided with the agenda were accurate. It was further agreed that Trisha Scoggins would be
added to that list. Approval was unanimous with Marjorie Hayden Strait abstaining.
The election of officers was deferred until the next meeting, At that time a chairperson and a recording
secretary will be elected, and possibly a co.chair or vice-chair as well, Anyone intending to nominate a
person at the next meeting will check with that person first to ensure that they are interested, Anyone who
cannot attend that meeting but wishes to be nominated may provide written notification to the Council
stating their interest.
It was agreed that future meetings would be held on the 1 st and 3rd Tuesday of each month, At the next
meeting it will be decided whether 11 :00 should remain as the starting time or whether It should be backed
up to 10:30 a,m,
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The group was reminded that August 27 Is Ability Awareness Day and that many related activities will be
occurring on the Pedestrian Mall from late momlng until evening on that date. It was also noted that
September 24 is Community Day In the Old Capitol Center and that many local groups will be participating
in those activities, Further, Kirkwood Community College will be hooking up via sateilile, to a
teleconference entitled .Choices and Empowermenf on August 24.
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(he Issue of subcommittees was discussed and it was suggested that we begin with two or three
subcommittees and then expand as interest and participation Increases. There was agreement that the
Initial subcommittee should address housing issues, public accommodations, and public transportation
services,
Discussion of a mission statement was tabled until the next meeting, Anyone having a suggestion
regarding a mission statement will provide a copy to Dale Heiling by Friday, August 5, to be Included In the
Information sent out for the next meeting.
Kevin Burt Indicated that he Is available to do presentations on the Americans with Disabilities Act and can
provide various kinds of written Information as well,
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The next meeting will be at 11 :00 a,m. on August '16, 1994, in the City Council Chambers. The agenda
will include Introductions of those in attendance at the beginning at the meeting.
Adjourned at 12:10 p,m,
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City of Iowa City
MEMORANDUM
Date:
July 8, 1994
To: ADA Compliance Coalition
From: Dale Helling, Assistant City Manager
Re: Summary of July 6 Meeting
The group met at 11 :00 a.m. on July 6, 1994, in Meeting Room A of the Iowa City Public
Library. Those in attendance included: Tim Grieves, Ed Brinton, Ethel Madison, Tim Clancy,
Doris Jean Sheriff, Larry Quigley, Kevin Burt, Tricia Scoggins, Karen Kubby, Keith Ruff, Joe
Bolkcom, Marjorie Hayden Strait, Erica Gingerich, John Harshfield; Allyson Schulte, Patricia
Harvey, and Dale Helling.
Possible names for the group were discussed and suggestions submitted by the subcommittee
were reviewed, Several other suggestions were put forth by those present and it was clear
that there was not a consensus of the group regarding a name. It was agreed that the
suggestions previously designated, along with any other suggestions by any participants,
should be submitted to Helling after the meeting, At the next meeting a vote will be taken
to determine what the name of the group will be,
Further discussion of a mission statement was deferred until a group name is selected,
The issue of determining membership on subcommittees and issues to be addressed by these
subcommittees was briefly discussed. It was suggested that this group should make an effort
to inform the community of its existence and thereby attract more volunteers to serve on
these subcommittees. It was also suggested that the subcommittees have a reporting
mechanism established whereby there is networking among the subcommittees as well as
with 'the core group,
Helling will compile a list of core group members and of previously suggested subcommittees
to include the names of those persons who have volunteered in each area thus far, This will
provide a starting point for further determination of the structure and membership of these
committees,
There was general agreement that the group needs to select a name and a mission statement
and begin to identify and address the many accessibility issues needing attention in the
community .
The next meeting will be at 11 :00 a.m, on Wednesday, July 20 in Meeting Room A at the
Public Library,
Adjourned at 12:10 p.m.
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City of Iowa City
MEMORANDUM
Date: July 15, 1994
To:
ADA Compliance Coalition
From:
Dale Helling, Assistant City Manager
(/)&
Re: Core Group - Subcommittees
The lists below represent my understanding of who is a representative on the core group as
well as who has volunteered, .thus far, to work on various previously-identified subcommit-
tees.
CORE GROUP
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Chamber of Commerce - Allyson Schulte
Area educators/schools - Tim Grieves
Religious community - Rev, John McKinstry
Developers/housing - Mace Braverman
City of Iowa City - Dale Helling
Individual citizens: Timothy Clancy
John' Harshfield
Mike Hoenig
Ethel Madison
Larry Quiqley
Keith Ruff
Doris Jean Sheriff
Non-member facilitator: Jane Nelson-Kuhn
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SUBCOMMITTEES (core group members are underlined)
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Public Services - Patricia Scoggins, Doris Jean Sheriff, Dale HellinCl, Marjorie Hayden-Strait
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Telecommunications - Dale Helllna
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Resource Development - Jacquelyn Bolden, Ed Brinton
Education - Tim Grieves. Keyin Burt
Public Relations - Tim Clancv. Kevin Burt, Jacquelyn Bolden, Dale Hellina
Housing - Keith Ruff. Kevin Burt
Speakers Bureau -
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LANGUAGE IS MORE THAN A TIUVIAL CONCERN!
By June Isaacson Kailas
Disability Policy Consultant
Los Angeles, California
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Our words affect our thoughts,
, our thoughts affect our beliefs,
our beliefs affect our feelings,
our feelings affect out behavior,
and
our behavior affects the world!
Shirley Devol VanLieu, Ph.D.
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PUblic attitudes about disability are much more disabling than ()
the actual disability. Attitudinal barriers are the most difficult
barriers to overcome. The challenge is to change attitudes on many
levels: legislation, regulation, integration, education, personal
, relationships and LANGUAGE.
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\ PEOPLE WITH DISABILITIES
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In our use of language, both written and verbal, we can choose
to emphasize peoples' similarities or their differences. '1'he term
"a disabled person" is a sloppy short-cut to the more involved and
sometimes more awkward, but psychologically sounder expression, "a
person with a disability. II The latter is by far preferred. It
depicts a person with a disability as a person first, with multi-
dimensional characteristics in addition to his or her particular
disability. "Disabled 'person" represents differentness and
,'separateness, reducing a person's identity to his or her
disability. This distorts and undermines who people with
disabilities are and how they want to be secn. ~Io don' t 1:0[01: to
people with broken legs as "broken-leg people! II Similarly, the use
of lithe disabled" or lithe blind" denies any sense of individuality.
A preferable term would be "people with disabilities II or "people
who are blind".
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, Disability culture is the commonality of the experience of
living' with disability and language is one of the )<eys .to
" acknowledg ing this culture. In an ef fort to choose our own terms,
various groups have coined such words as "inconvenienced," lIable-
"disabled, II IIdifferently-able, II "handicapper, II "handi-capable" and
"physically challenged. II These alternatives have not been widely
..'\ endorsed' because they are seen as euphemistic -- denying the
:',reality of a, disability, or trivializing disability.
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.. ,',unacceptabl~ terminology:
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EXAMPLES OF PREFERRED TERMINOLOGY
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Dehumanizing/Offensive/
Unacceptable
Acceptable
". Disabled person... ..............A person with a disabi1i ty
A blind person.. ..........~.,...A who , blind
person lS
A deaf person...................A who . deaf
person 1S
A hunchback or humpback........ A person who has a
spinal curvature
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The disabled......... ...........People who are disabled
People with disabilities
Disability commu~ity
'. She is crippled.................She has a disability
He is arthritic.................lIe has arthritis
She i~ cerebral palsied.........She has cerebral palsy
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Dumb, deaf l~\,lte, dummy.......... A perso~ wh~ ha~ a speech
,(Implies an intellectual or or hear1ng lmpa1rment, or is deaf
" mental deficit occurs with
:' 'a hearing, loss or a speech impairment)
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Mute............................A person without speech or a
person who has a speech
impairment
She is chronically mentally ill
He is crazy.............. ...... ..He is mentally ill
She has an emotional disability
lIe has a psychia~ric disability
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lie was afflicted with, victim of,
stricken with or suffers
frompolio~.....................lle had polio
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Retard, retardate,
,retarded, feebleminded..........A person who is mentally
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,', had a disability since birth,
'" , '. ' a congenital disability
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sick.........~..................Use only when a person is
actually ill
Patient... ...... ................Use only when a person is
actually being seen or
treated by medical
personnel
Midget, dwarf, little people... .People of short stature
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to a disabled...................A person without
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a disability
a disability
person with
Confined to a wheelchair/
wheelchair bound...............A person who uses a
wheelchair, a wheelchuir user
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She overcame her disability....She lives with a disability
People don!t ~vercome disability. They overcome social, economic,
psychological" attitudinal, architectural, transportation,
educa~ional,',and employment barriers.
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oth'er words ", which should be avoided because they
connotations and/or tend to evoke pity include:
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have negative
Disfigured
Invalid
Imbecile
l1aimed '
MiSShapen
Moron
Palsied
Poor unfortunate
Spastic
Spas
Stricken with
SUfferer
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BUSI~E$$... AND THE AMERICANS WITH DISABIUTIES ACT (ADA)
SlaffReparr
More than 43 million
Americans have disabilities,
This represents a tremendous
consumer market that has for
many years lJ:cen almost com.
pletely ignored by thousands of
businesses. The market poten-
tial of this often overlooked seg-
ment of our population repre-
sents at least a $500,000,000
bonanzal That's a half-billion
dollar market! ADA guarantees
persons with disabilities full s0-
cial and economic participation,
and for business, increased ac.
cessibility will inevitably result
in increased profit,
Fortunalely, making
goods and services accessible
does not necessarily require ex-
pensive remodeling or renova-
tion, Recent studies indicate that
37 % ofallaccommodaUoDS are
Legislative Council Sponsors Issues Forum
by Legislalive Council Commilree
Six members of the John.
son Counly legislative delega-
tion participated in the Issues
Forum sponsored by Ihe Iowa
City Area Chamber of Com.
merce Legislative Council at the
University Athletic Club on Sep-
tember 9.
For more than an hour the
lawmakers responded to ques.
tlons about the upcoming 1995
legislative session from about
70 Chamber members and com.
munity leaders,
Area legislators attending
the Fall Issues Forum wereSena.
tor Richard Drake, Senator Rob.
ert Dvorsky, Rep, Minnette
Doderer, Rep, Richard Myers,
Rep, Mary Neuhauser, and Rep.
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achievable at no cost; two-
thirds costs less than $500 to
complete. Erfective communi.
cation is one of the best methods
to provide top-notch service to
individuals with disabilities at
no cosio
TAX DEDUCTIONS
AND CREDITS FOR BAR.
RIER REMOVAL
1. The Internal Revenue
Code (1990) allows a lax ~
ducllon of up to $15,000/year
for expenses involved with the
removal of qualified ~rchitec.
tural and transportational barri-
ers.
2. The IRS also permits
ellgihle small huslnesses to re-
ceive a lax credit for certain
costs of ADA compliance, An
eligible small business is one
whose annual gross receipts do
David Osterberg.
Legislators said that
Iowa's relatively healthy
economy will enable the slate to
adhere 10 generally accepted ac.
counting principles (GMP) in
budgeting, begin 10 address in.
frastructure needs, and maintain
support for priority programs,
The Johnson County law.
makers said they will look at
funding needs for K.12 educa.
tion, make progress on the next
phase of the state's fiber optic
network, take a serious look at
the stale's overall tax structure
and changes in runding of men-
tal health services to relieve pres-
sure on local property taxes, and
debate on Incentive programs
h j LId
Howard R. Green Company
42l0Gbnlllli Hf, 10 lOO9 · Cedar Rl\iIs,IA S240HOO9
319/39~I80l' rOI3l9/395-9l10'ldl rm 8OO/72~780l
(tit, RIpl4s' Dts MolIIs. Crill. · Sloo hIk
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not exceed $ I ,000,000 or who
does not have more than 30 full-
time employees.
3. Qualifying huslnesses
may claim a tax mlill orup to
50% of eligible access expendi-
tures that exceed $250 but are
less than $10,250. Examples of
eligible access expenditures in-
clude the necessary and reason-
able costs of removing architec.
tural, physical, communications,
and transportation barriers; pro-
viding readers, interpreters, and
other auxiliary aids and acquir.
ing or modirying equipment or
devices are also eligible access
expenditures,
IRS Details
.If an eligible business
spends amounts Ihat exceed what
il may take as a tax credit, the
for economic development.
They also' said they will con.
tinue to fight for a more fair
funding formula for growing
school districts such as Iowa City.
Chamber President
Wilfreda Hieronymus welcomed
Chamber members and leglsla.
tors to the annual issues forum,
noting that it is essential for the
Chamber membership to become
better informed on legislative
matters and for legislators to be
aware of Chamber concems.
LegislaUveCouncU chair
George Matheson said the
Chamber wl1l sponsor a candi.
dales forom at the Iowa City
Public Library on the evening
of November 2.
remainder may be deducted in
accordance with the rules for a
deduction in Internal Revenue
Code, Section 44.
'Titie26, Internal Revenue
Code, section 190 (tax deduc-
tion for removing architectural
and transportational harriers;
re:ADA)
'Tille 26, Internal Revenue
Code, section 44 (relates to lax
credit available to eligible small
businesses, re:ADA)
'Questions On Tax
Provisions
Internal Revenue Service
Office or Ihe Chief Counsel
PO Box 7604
Ben Franklin Station
Washington, D,C. 20044
202-566-3292 Voice
800-829.4059 TDD
To order IRS Publication 907
call 800.829-3676
Matheson said subcom.
mittees of the Legislative Coun.
cil are currenlly researching and
drafllng proposed position state-
ments on key legislative issues.
Position statements will be sub-
mitted to Ihe Chamber BoanI of
Directors in October and No-
vember. Position statements that
are approved by the Board will
represent the Chamber's legisla-
tive program and will be shared
with the Johnson County del-
egation and Chamber membcrs
in early December.
Matheson urged Chamber
members who want to become
involved in Legislative Council
activities 10 contact the Cham.
ber office at 337.9637.
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HEATING and
AIR CONDITIONING
Commercial,
Residential,
and Mulltlamlly
Development.
Your Comfort /s Our Concern...
24hrs. A DIY
, 351-7214
LENNOX
Our proltlllonal, rult,lIm,
lu<<hclp cum Ideu InlO
xllon.Wcofferexpenbe
in land development and
nnancc, as well as auec
and commercIal ptopen,
maruatmenr,
For mofllnlormallan "nUtt
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City of Iowa City
MEMORANDUM
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Date:
October 11, 1994
To:
Steve Atkins
Jeff Davidson 7t!
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From:
Re: Melrose Avenue Environmental Assessment
.I have been informed by BRW Inc" our consultant for the Melrose Avenue environmental
assessment, that the State Office of Historic Preservation (SHPO) will require a Phase I and II
Architectural History Survey as part of our Melrose Avenue environmental assessment. BRW has
already completed a historical-cultural reconnaissance survey of the study area, Based on the
indirect impacts which were determined as part of the reconnaissance survey, SHPO will require
the Phase I and II analysis, Phase I archaeological testing is not being required,
The Phase I and II Architectural History Survey is not part of our existing scope of services with
BRW, They have provided a cost estimate of $17,600 for conducting the work that SHPO is
requiring, I have instructed BRW to prepare an amendment to our existing contract for this work.
This will bring our total contract amount for the Melrose Avenue environmental assessment to
$101,473,
Please let me know if you have any questions regarding this maUer,
cc: Rick Fosse
bfvnelrose
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Dear Steve:
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. CITY OF IOWA CITY
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April 18, 1994
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Steve Lacina, .Chairman
Johnson County Board of Supervisors
P,Q. Box 1350
Iowa City, Iowa, 52244
The City of Iowa City has applied to annex an approximate 165 acre tract of land located south
of the present Iowa City corporate limits, As illustrated on the accompanying map, The parcel
is the location of the City's South Waste water Treatment Plant, surrounding park property and
the access roads leading to the properties, The City has also requested that the property be
zoned Public (P zone).
The Iowa City Planning and Zoning Commission will consider this proposal on Thursday,
April 21, 1994 at 7:30 p.m. in the Civic Center Council Chambers, 410
E. Washington Street, Iowa City Iowa. The Iowa City City Council will consider
these applications following the Planning and Zoning Commission's deliberations.
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In Conformance with Iowa Code 368.7, the application is being sent to Johnson County for its
information. If you have any questions or wish additional information, please do not hesitate
to call me 356-5247.
,!"
Sincerely,
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Charles H, Denney .
Associate Planner
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CITY OF IOWA CITY
October ", 1994
Steve Lacina, Chairperson
& Johnson County Board of Supervisors
913 S, Dubuque St.
Iowa City, IA 52240
Dear Steve & Members of the Board:
I have become aware of a letter sent to you by Doug Frederick on September 22, 1994,
regarding the proposed annexation of the Langenberg tract by the City of Iowa City and
Doug's views regarding the improvement and maintenance of Sycamore Street in the County,
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Doug refers to a conversation he had with a resident in the area regarding the upgrading of
Sycamore Street at the County's expense, I would like to make it clear that at no time during
the discussions of this annexation has there ever been a statement or an assumption that the
County would be responsible for the reconstruction or future maintenance of Sycamore Street.
We have been very cognizant of the fact that development of the Langenberg tract and the
soccer complex to the south would accelerate the need for the reconstruction of Sycamore
Street and that this would be a responsibility of the City of Iowa City, We have focused on
Sycamore Street from Burns Avenue south to Iowa City's South Wastewater Treatment Plant
site, It is unlikely we would wish to invest in improvement of the "L" unless and until the
property abutting it is annexed to Iowa City.
Currently, the Langenberg tract annexation is before the Iowa City Planning and Zoning
Commission, The issue of Sycamore Street, its reconstruction, and its effect on residents of
the Makada Subdivision have been extensively discussed. As this annexation moves into the
City Council's forum, the issue of the reconstruction of Sycamore Street will need to be
resolved as part of the annexation decision. At this time, I see no responsibility on the part
of the County for the reconstruction of Sycamore Street.
~
arin Franklin, Director
Department of Planning & Community Development
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City Manager
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Doug Frederick, Johnson County Engineer
Chuck Schmadeke, Director, Iowa City Public Works
Jeff Davidson, Transportation Planner
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410 EAST WASHINOTON STREET' IOWA CITY, IOWA 1214001126' (lit) 116,5000' PAX (III) 116.IOOt
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MAINTENANCE SUPERlrrTENDtNT
Tom Mlehel
~SSISTArrT MAlrm:N~NCIi SUI'IiRlNTliN/lIiNT
Kevin Ilackalhurn
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,/,V 111 Mfll/IlSIi 11I'f.'N1l1i /()\l'fl C/l'Y. IOIVA S224IJ.8804
(3/9) 356-6046 f~X (3/9) 339-6/33
22 September 1994
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Memo
To: Johnson County Board of Supervisors
From: Doug Frederick
Re: Proposed Voluntary AlUlexation by Iowa City of Ute Robert and Effila Wolf Property
Dear Board Members:
I have receivcd a copy of the above voluntary iUUlexalion request, The major concem dlat
Ihe County should have would be that of Ihe CUl1'ent condilion, maintenance and future use
and reconstruction of Sycamore Street.
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The: proposcd use for the alUlexation appears to be for a mobile: home park. If Ihis wcre
occllning in the County, Ihe proper zoning classilicalion would be RMH Manufactured
Housing Residential Disllict, which has a special provision Ihatthe area in question shall
haw"....direct access 10 a paved Secondary Road or Primary Highway..". CUITenlly
Sycamore Slreet is an oil road which obviou.,ly L, not a paved rood. I have received a call
Irum a rCRident in Ihe area who told me Ibat in a conversaliun with someone trom the city
il \Vas slalcd Iballhc mad would be upgraded atlhe County's expense, To my knowle:dge
this mad has never b~en discussed for any upgradc by JolUlson County. If tltis rezoning
were to occur in Johnson Counly Ihe road would have 10 upgraded 10 a paved road and I
wuuld assume it would be the developcrs cost to upgrade the: road as inlhe case of Naples
A venuc wbcre Randy Miller and Dcan Oakes are responsible. ...
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II would be my recommendation to lhe Board of Supervisors Ihat you infOlm lhe Cily that
a maintenance ngl'eement be drawn for Sycamore Slreetthatmokes (he Cily tolally
responRible for all maintenance and future reconstruction costs ol'lhat in the rezoning lhe
City address Ihe idea of Ihe developer paying for the reconstl1lclion. It would be my
opinionlhat if any reeonshuclion be undertaken Ulot it occur IrOln the current City limils of
lown CUy 10 Ihe inlcrneclion of Sand Rood.
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If you have allY qucRliollS or conunenls or wish 10 discuss tltis issue plcase let me know.
Re.1pectfuUy,
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October 13, 1994
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CITY OF IOWA CITY
J, Patrick White
Johnson County Attorney
Johnson County Courthouse
P,O, Box 2450
Iowa City, Iowa 52244
Re: Letter to City Council Concerning 1988 Conditional Zoning Agreement Between City and
County in regard to Wastewater Treatment Plant
Dear Pat:
I am in receipt of your letter dated October 11, 1994 and directed to the Iowa City City Council
concerning the above matter,
While I understand that you disagree, it seems axiomatic that once the underlying sovereign
power of a jurisdiction, namely Johnson County, lacks the land over which that sovereignty is
ruled, then that authority terminates as a matter of law, Stated otherwise, since zoning is
based on sovereignty over land, once the land is no longer under the County's jurisdiction, then
all powers over such land would terminate as a matter of law, I do not think there is anything
mysterious about this concept, but it is not unusual for two attorneys to disagree,
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Moreover, the City Council's intent is reflected in the attached resolution, which should assuage
the County Board of Supervisors' concerns, In any event, I trust this is responsive to your
inquiry, but please do not hesitate to contact me if you have additional questions or comments,
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Cordially yours,
~enl~
City Attorney
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cc: Steve Atkins, City Manager
Honorable Mayor Susan M, Horowitz and Members of the City Council
Dale Helling, Assistant City Manager
Marian Karr, City Clerk
Karin Franklin, PCD Director
Terry Trueblood, Parks & Recreation Director
Charles Schmadeke, Public Works Director
vcII()'13,'ng
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"0 EAST WASHINOTON STREET' IOWA CITY, IOWA '2240.1116. (111/ ]'6,]000. FAX (119) 116,]009
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Office of the
Johnson County Attorney
Clvll.Juvenlle
Anne M. Lahey
John eullday
Deborah FatmorMinol
Criminal,
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Johnson County Courthouse' 417 South Clinton Slreet- P,O, Box 2450 -Iowa City, IA 52244
Phone (319) 339,6100 - Fax (319) 339.6149
David V, Tilfany
Rod Reynolds
Unda M, Paulson
JanalM,Lyness
Richald D. W"'ph.,
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County Allorney
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Child Support
Co1ro1 A. Tumer
1.(319) 362.s&45
October 11, 1994
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Iowa City city council
civic Center
410 East Washington street,
Iowa City, Iowa 52240
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Re: Conditional Zoning
Agreement
Madam Mayor and Members
of the Council:
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Your pending annexation and rezoning of the south wastewater
treatment plant seems to have stimulated renewed concerns from
property owners and the Johnson County Board of Supervisors, The
Conditional Zoning Agreement in 1988 addressed those concerns.
My understanding is that you will consider your annexation and
rezoning to render the 1988 agreement null and void. That is not my
view. While you certainly can seek to annex and rezone, there is no
statutory or case law basis known to me to suggest that such
unilateral action negates a mutual contract.
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I hope that it will be unnecessary to break new legal ground to
determine the effect of your action on the 1988 contract, Would you
please indicate to us whether you intend to honor the terms of the
1988 agreement.
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The development of the park site has significant potential
impact on the county road system and on county residents. Your
assurance of your intention to honor the 1988 agreement would be
appreciated,
\1;
J. Patrick White
Johnson County Attorney
Idre
cy: Board of Supervisors
City Development Board
(file no. UA 94-51)
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RESOLUTION NO.
RESOLUTION STATING THE CITY'S COMMITMENT TO PROVIDE
A NORTH ACCESS TO THE SOUTH WASTEWATER TREATMENT
PLANT SITE AND TO RESTRICT THE USE OF NURSERY LANE.
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WHEREAS, The City of Iowa City, Iowa and Johnson County, Iowa entered into a Conditional
Zoning Agreement for the South Wastewater Treatment Plant Site ("Site") on April 5, 1988;
and
WHEREAS; The Conditional Zoning Agreement contained conditions assuring that Iowa City
would construct a north access road to the site, and that access to the site would be limited'
to the existing south access road and the new north access road, except for emergency
situations; and
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WHEREAS, the Conditional Zoning Agreement also provided an opportunity for the County to
review and comment on any modifications of park plans for the site; and
WHEREAS, the City of Iowa City has annexed the South Wastewater Treatment Plant Site and
has zoned the property P, Public, making the Conditional Zoning Agreement null and void; and
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WHEREAS, the City of Iowa City desires to reaffirm the commitments made in the Conditional
Zoning Agreement regarding access to the Site and County review of park plans,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1, The City of Iowa City shall, when feasible, construct a north access road to the South
Wastewater Treatment Plant Site,
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2, Access to the South Wastewater Treatment Plant site shall be limited to the Existing
south access road and the new north access road, except for emergency situations,
3. Use of Nursery Lane shall be restricted to emergency circumstances, and will not be
open for general public use.
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4. The City shall provide Johnson County with the opportunity to review and comment
on any plans for the development of a park on the South Wastewater Treatment Plant
Site,
Passed and approved this
day of
,1994,
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ATTEST:
CITY CLERK
APpr~ved ~
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City of Iowa City
MEMORANDUM
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TO:
Mayor and City Council
FROM: Marian K, Karr, City Clerk
DATE: October 12, 1994
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RE:
Absence
Both Sue and I will be attending the Iowa Municipal Finance Officers Association
(IMFOA) meeting in Des Moines on Thursday and Friday, October 20-21, Since both
the Deputy and Clerk will be out of the office no documents requiring signatures can
be signed until Friday afternoon, Julieand Sondrae will be in the office Thursday and
Friday to help with general questions,
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~--- ~ Johnson County Council of Governments
~ 410 E. VVbshngtO'l St /cM(J City. /cM(J 52240
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Date: October 7, 1994
To:
Coralville Mayor and City Council, Iowa City City Council, Iowa City Committee
on Community Needs, Johnson County Board of Supervisors, Johnson County
Cluster Board/Board of Social Welfare, Johnson Gounty MI/MR/DD/BI Planning
Council, United Way Allocations and Planning Divisions
Helen Dailey, United Way Allocations Division Chairperson ~
Carrie Norton, United Way Planning Division Chairperson
From:
Re: Training Session for the Joint Human Services Funding Hearings: Date Change
and Agenda
,
Please note a date change for the Training Session which precedes the Joint Human Services
Funding Hearings; it was originally scheduled for November 17,
,
THE TRAINING SESSION WILL BE HELD ON
WEDNESDAY, NOVEMBER 16.
All hearings will be held as originally scheduled: Hearing 1 will be on Monday, November 21
and all other hearings will be held on Thursdays, Sessions will begin promptly at 7:00 p,m, at
the Department of Human Services, 911 N, Governor Street.
TENTATIVE AGENDA FOR THE TRAINING SESSION
1, The Joint Human Services Funding Process and its participants
2, Introduction of members
3, United Way structure and the responsibilities of Planners and Allocators
4, Summaries of United Way Study Groups' activities
5. Introduction of new evaluation form for Planners and worksheet for Allocators
6, Orientation to hearings materials: budgets and other documents
7, Housekeeping
8, Door prizes
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IOWA CITY MUNICIPAL AIRPORT
1801 South Riverside Drive Iowa City, Iowa 52246
Office Phone (319) 356-5045
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MEMO
DATE: October 10, 1994
TO: city councilors
FROM: Ron o'Neil; Airport Manager 1)",,[ ,
RE: Capital Improvement Projects
This is an update on some of the current and future capital
improvement and maintenance projects for the Airport:
1. Master Plan Studv - The consulting firm of McClure Aviation
Services, Inc. has been selected to conduct the Study. McClure has
offices in Fort Dodge and Ankeny. A detailed Scope of Services and
contract is currently being negotiated. The Commission is
attempting to secure a FAA grant to fund 90 % of the project. The
council indicated they would be willing to fund the project
locally. If FAA funding is not available by the time the contract
negotiations are completed, the Commission will request funding
from the Council. The project is estimated to cost approximately
$ 65,000.
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2. South hanaar buildina - The Commission received only one bid
for the hangar building. The Commission considered the bid not to
be acceptable and it was rejected. The project will be rebid in
February or March of 1995.
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3. Phase IV. securitv fencina - D & N Fencing from Cedar Rapids
had the best bid at $ 15,800.00. The project will begin sometime
in October after the soy beans are harvested. D & N will also
install the card access gate for the T-hangar area. If the weather
does not cooperate, the project will be completed in the spring.
Seventy per cent of the project is funded through an IDOT grant;
Including the card access gate, the total project cost will be
approximately $ 20,000.
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4. Roofina proiects - specifications have been completed by
Taylor Associates for roof replacement on the Terminal Building and
the flat roof on the United hang~r. After bids are received and a
dollar amount is confirmed, the Commission will request funding
from the Council for the project. The bid opening is scheduled for
October 20, 1994.
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5. Terminal Buildinq rehabilitation - There has been
significant discussion recently concerning the appearance of the
Terminal Building. A new roof is the first step in renovation and
bids for that project have be initiated. Interior painting will be
done during the winter months after the roof is replaced. The
exterior is still a question mark, including what is to be done and
how it is to be funded. Money will be budgeted for in the FY 96
budget to renovate the exterior of the building.
6. Roof paintinq, T-hanqars - The paint is purchased to paint
the roofs on the east and middle T-hangar buildings. This will be
done yet this fall if the weather permits. If not, it will be a
spring project.
7. Asphalt replacement, T-hanqars - This is a project that is
long over due. An estimate to rehab the area around the T-hangars
and the asphalt areas on the taxi ways is between $ 65,000 and
$ 75,000. This is not grant eligible through the IOOT or FAA AIP
programs. A new asphalt road south of the T-hangars for the card
access gate would be about $ 27,000.
'S. Shop buildinq - Although the Commission spent several
thousand dollars on the building in 1991, additional areas of the
building have deteriorated because of the poor quality of
construction materials used to build the building. A new metal
roof and extensive rehab of the block walls will probably be
required in the very near future. The Commission can start
negotiating rent for this building in beginning 1997.
9. Runwav and taxi way markinqs - This is a state project and
is programmed for the summer of 1995. There is no cost to the
local sponsor for this. The state has scheduled all the public
airports on a five year painting cycle.
This is a list of some of the immediate capital improvement and
maintenance projects. Funding for most of the projects will need
to be budgeted for locally. A more detailed list of capital
improvement projects will be generated through the Master Plan
Study.
cc: Iowa City Airport Commission
Steve Atkins, City Manager
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October 7, 1994
Terry Robinson, City Forester
1000 Brown Street
Iowa City, Iowa 52245
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Dear Mr. Robinson:
On the front page of the Iowa City Press Citizen dated October 7,1994 was a picture of
a small portion of Lee Siglin's garden located at 618 N, Gilbert. Below was an article
with headline: Local Gardener Faces Own War of the Roses,
. During each season of the last several years, we have driven to that garden ... not only
to view it for our own pleasure, but also to share our pleasure with friends living in and
away from Iowa City, There is beauty in every square foot of area! I was filled with
consternation over the drastic measure you are proposing, To address the safety
issue, it would seem that removal of a limited number of plants from the areas near the
alley and street would suffice to offer necessary vision to those entering Gilbert Street
from the alley.
Safety? Parked cars block vision at many intersections near downtown Iowa City, e,g,
it is almost necessary to pull into the intersection on Johnson to see cars approaching
from either direction on College; the same,at the Washington Street and Johnson
intersection; and many others!
Please reconsider the drastic measure you say you are prepared to take. Let us and
all of Iowa City continue to enjoy the lovely garden Lee Siglin has so generously
grown for us!
Sincerely,
Margaret Alton Herr
3083 Prairie du Chien Road NE
Iowa City, Iowa 52240
~ City Manager
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THRESHOLD
A Program of
GOOD\VILL INDUSTRIES I
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october 7, 1994
Dear Friend:,
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This year marks the 10th anniversary of Threshold, a supported,
employment program of Goodwill Industries of Sdutheast Iowa.
Threshold's primary function is to promote community work
opportunities for people with psychiatric disabilities. In 1993,
the Iowa City and Cedar Rapids divisions of this program together
served 182 people.
The Threshold program assists individuals in acqu~nng positive
work habits and attitudes as needed in order to maintain successful
employment as well as mental health. Threshold also promotes self
advocacy by apprising individuals of their employment rights and
responsibilities as enumerated by the Americans with Disabilities
Act. '
Individualized support is the key factor in Threshold's service
delivery. Each participant meets with a vocational specialist to
discuss that individual's work values, interests and abilities.
The vocational specialist then assists the participant in locating
a community position whose requirements match the skills and
interests of the individual. The worker may choose to use a
Threshold j,ob coach to provide additional training on the job
during the initial transition into the work force. Once the
transition is made, the individual may choose to continue ongoing
support via the job coach or the vocational specialist until slhe
feels prepared to work independently.
In celebration of ten years of this valuable service, the Iowa City
and Cedar Rapids Threshold staff would like to invite you to a
reception on Thursday, October 20, from 6:00-7:30 pm in the
Rosewood Room at the Collins Plaza Hotel in Cedar Rapids. This
will be the second evening of the state Mental Health Conference.
We hope you will be able to join us.
Sincerely,
Threshold staff
Enclosure
20 East Market Street
IlllI'a City, IA 52245
)\\).337-4889
Our Business Works,
So People Can,
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Goodwill Industries of Southeast Iowa
invites you to join in celebrating
10 years 0
Supported Employment
with
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Thursday, October 20,6:00 p.m. .
Collins Plaza Hotel, Rosewood Room ,;
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by attending a reception
Following the State Mental Health Conference
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TO:
Mayor & City Council
FROM: City Clerk
DATE: October 12. 1994
The following article was published in the
International Institute of Hunicipal Clerks
News Digest October 1994. This issue contains
the fourth in a series of case studies promoting
computerization in Municipalities. Each study
is unique in structuring a functioning, cost-
effective in~house computer database. The goal
of each study is to retain information and
expeditiously retrieve for perusal of others.
Development And
Implementation Of An Indexing
System
Marian K, Karr, CMC/ AAE
City Clerk
Susan K. Walsh. Deputy City Clerk
[owa City, Iowa
INTRODUCTION
Iowa City was incorporated In 1853 and served as
the seat of government until 1857, when the State
legislature moved the Capital to Des Moines, To
compensate for the loss, the Legislature made
Iowa City the home of the University of Iowa, With
Its fine programs and research facilities, It draws
faculty and students from 70 countries, With
nearly 60,000 people, Iowa City Is strategically
located near the geograph leal center of the coun.
try, It lies within 300 miles of Chicago,
Minneapolis, St. Louis and sits lri the heart of the
Midwest. The City operates under a Home Rule
Charter with a City Council/City Manager govern-
ment. Seven elected members make up the City
Council. three members representing DlstJicts and
four representing the City at-large, The Council
establishes local laws, sets policy, approves pro-
grams and appropriates funds, The City Counctl
appoints the City Manager, City Attorney and City
Clerk, The City Manager directly su perv1ses the
City's 14 operating departments,
SUMMARY
Over the years Iowa City has made substantIal
gains In its Records Management Program,
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Enhancing an existing system and adding new
technologies have Increased efficiency,
In the past, City Clerks have tried various Indexing
systems, however, none seemed to stand the test
of time. In 1973, a system was developed using
; our Counctl minutes, Every subject was given a
: number this Included resolutions, ordinances.
motions and Items of discussion, Numbers start
at 1 at the beginning of each calendar year and by
year's end could total more than 2.000 subjects,
At first, subjects were typed on perforated card
stock strips, separated and ftIed alphabetically in
ACME visible ftIes, At year's end, the ftIes were
copied and microfilmed for permanent retention
with one hard copy bound for reference, An aver-
age year-end report may total 263 pages and can
be expensive In stalT time and copy costs,
The System was modified In 1984 when the Clerk's
omce was computerized, Digital vr-220 terminals
were attached to the City's mainframe, Once a
subject was Indexed, the description was saved
and used with the related subject entries, The
computer eliminated separatIng and alphabetizing
the card strips and copying and binding,
Another Innovation that alTected our index system
was the purchase of a Kodak IMT-350 microftlm
reader/printer, The IMT-350 allowed us to read
'address. film with "blips: By adding two addi-
tional five-digit fields to our index system. we can
input the subject's, address Immediately after
microftlmlng, Within minutes, a person can locate
an Item, find a brief description, load the microftlm
reel and print a document.
Since we have reduced our records retrievai time,
staff efficiency has improved and less hours are
spent searching for records, We've also alleviated
storage problems by using microfilm as part of the'
permanent record storage system, Trial and error
have yielded a records management system that Is
worthy of recognition,
r
GOALS AND PLANNING
The Records Management Program's ultimate goal
was not to create a whole new program, but to
enhance and make more emcient the present one.
Computerization achieved this goal. The City
Clerk's omce identIfied three problems that needed
to be addressed:
· heavy workload - small staff,
· limited storage, and
· microfilm limitations,
(Continued on page 7)
liMe News Digest/October 1994
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TE<::HNICAL COMMITIEE (CONT,)
Workload In the Clerk's ofrtce has steadily
Increased from retrieval requests and phone
inquiries to additional City Council meetings,
However, full-time office staff has stayed the same,
Storage space was limited because vault storage
was shared with the Finance Department.
Therefore, we stored many documents separately
off-site In a retention area, Microfilm capabilities
were limiting since quality was poor, Finding the
correct document on the fllm took valuable time.
The planning stage for the entire project began In
September 1983, We made a final decision on
purchasing a computer In December 1983, The
equipment was delivered in April 1984, and City
Clerk flies were converted one month later,
We coordinated the selection and purchase of
equipment with our Finance Director, Word
Processing Department and from the Weeg
Computer Center, located at the University of
Iowa, We analyzed our needs and reviewed vari-
ous options and capabilities, We decided termi-
nals that Interfaced the Clerk's office with the
computer mainframe fit our needs best.
The Mayor and City Council were involved in the
Records Management Project when It was first
budgeted for Fiscal Year 1983, They remained
abreast of the project's progress through the City
Clerk's memos and discussions at council meet-
ings,
UTILIZATION OF TECHNOLOGIES
When the City Clerk's office was researching com-
puters for Its records, our Finance Department
was in the process of computerizing some of the
utlllty billing, By utilizing the mainframe that the
Finance Department had already purchased, the
Clerk's office tailored programs on the system to
meet Its needs, Working with the City's data
processor, we outlined our needs and goals for a
computer Index system, We Incorporated many of
the aspects of the existing hard copy Index with
the newly designed computer program,
The first step, Indexing Council minutes, remained
the sanle In the original hard copy and In our sys-
tem with each subject given a number, The hard
copy Index at the time Included a separate Index
for resolutions, ordinances and other Council
actions and discussions, Although they were
elTectlve, we felt that expanding the concept on a
computer may be even more efficient. We replaced
the tedious task of typing Individual subject card
strips, sorting, alphabetizing and year-end copying
with a computer program, The program allowed
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us to create only one Index that included all reso-
lutions. ordinances, motions and discussions. It
enabled us to repeat descriptions under a dllTerent
subject without retyping and without performing
the other tasks, It also allowed us to place on
each subject a microfilm roll and address field,
STAFF TRAINING
By using the City's mainframe computer, we wrote
programs In-house to accommodate the Clerk's
needs, In April 1984. City Clerk staff back-
entered (four mon'ths) roughly 2.400 Items Into the
system, thus starting our on-line operation, The
staff, In addition to their regular duties and with-
out overtime, entered these indexes through
hands-on training, The staff also entered the pre-
vious year's Index, totaling 9,062 Items, after the
Initial current year was finished, Basically, the
hard copy index was entered into the computer
without dramatically changing the order from the
original hard copy Index, Little training was need-
ed because programs were developed In-house and
patterned after the existing manual Index system,
Because the staff was comfortable with the previ-
ous manual system, Wllning costs were low,
resulting In a smooth, quick and efficient conver-
sion.
CREATIVE/INNOVATIVE QUALITIES
With the computerization of the Clerk's Indexes,
we were able to efficiently locate records, With the
purchase of a Kodak IMT-350 microfilm
reader/printer, we met our needs for storage and
mlcrofllm problems. making our system complete,
Through the process of 'addressing,' the City
Clerk's records became even more accessible, By
placing a 'blip" on the microfilmed Image, we can
locate the document easily through an 'address."
An address report Is done by the microfilming
company when the records are microfilmed,
These addresses are entered tnto the computer
under their subjects, This allows a person to
locate the correct item under the computer Index
and on the microfilm, The previous records man-
agement program also used microfilming, but It
was used for permanent retention rather than
actual retrievals, Originally, film was not blipped,
which meant searching through all records to find
a document. As time passed, our fllm was slngle-
level blipped (a small blip on the bottom of the
document) then dual-level blipped (a large blip on
the first page of the document and a small blip on
the following pages of the same document),
The Records Management Program In the Clerk's
office was the first In the City to Interface comput-
(ContInued on page 8)
liMe News Digest/October 1994
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TECHNICAL COMMITIEE (CONT,)
. ,
er with microfilm storage, Despite Its inexpensive
costs, It has evolved Into an efficient system, As
special recognition. the Clerk's system was pre-
sented to various regional associations across the
state and at a session at the Municipal Clerk's
Institute in Ames, IA.
Since microfilm's quality has improved over the
years, Iowa now accepts microfilm copy as a form
of permanent record, Our City Council has also
acknowledged the Clerk's Record Management
Program by passing a resolution establishing, poll:
cy for microfilming, and destruction of records and
documents tn the City Clerk's office,
Computerization of the City Clerk's Indexes has
also led the way to the computerization of the
Clerk's licenses and permits,
FurUler enhancement of the system is ongoing, A
proposal to convert from microfilm to computer
Imaging was included In the Fiscal Year 1994 bud-
get. The proposal would maintain the Integrity of
our Index system, no longer necessitate the send-
ing of documents off-site for microfilming, and
Improve response time for the staff and public,
COST EFFECTIVENESS
Before the computerization of the City Clerk files,
the olTice employed a part-time person at $4.400
per year to type and alphabetize subjects onto
cards, This position no longer exists, Thus, the
City has saved an estimated $34,000 over the past
five years (Including benefits), Additional savings
were also realized by using the Finance
Department's mainframe Instead of purchasing a,
new one, Plus, we have eliminated all ofT-site stor-
age retention locations and the need for extra fil-
Ing cabinets, Becoming streamlined has produced
quicker responses to requests, thereby, freeing the
staff for other office tasks,
MANAGEMENT RECOGNITION
Support from the Mayor and City Council contin-
ues through funds for microfilming and computer
equipment. They also passed a resolution estab-
lishing policy for microfilming and destroying
records and documents In the City Clerk's office
after the Clerk has established a Records
Management Program, And, recently, the City
Council has requested their own laptop computers
so they can also access and retrieve records, All
this Is now possible since the Clerk's Indexes are
on computer, It Is anticipated that Council mem-
bers will be "on-line" this year,
lIMe News DigesVOclober 1994
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Municipal Clerks Week
Proclamations
12 MORE MUNICIPALITIES HONORED
1\velve more municipalities received
Proclamations honoring Municipal Clerks Week In
1994, This brings the total published In the News
Digest to 26, IIMC thanks you and appreciates
your sending us your Proclamations, Listed
alphabetically by state are the municipalities and
the Municipal Clerks receiving Proclamations,
Gulf Shores, AL
Renee F. Ray
City Clerk
Escondldo, CA
Jeanne Bunch, CMC/AAE
CIty Clerk
Daytona Beach, FL
Gwen Azama-Edwards. CMC/AAE
City Clerk
Melbourne, FL
Zelia M. Gaston. CMC
CIty Clerk
I
The Slate of Georgia
Jerry Permenter. CMC
President
Georgia MunIcipal Clerks Assoclaton
, Dexter, MO
Joann E. Stelnbrueck
CIty Clerk
Pompton Lakes, NJ
Carol Kehoe. CMC
Borough Clerk
Edgerton, OH
Kathleen Whitman
Municipal Clerk
I
Sheffield Lake, OH
Theresa L. Weber
Clerk of Council
SUelz, OR
Marie Johnson
MunIcipal Clerk
Sioux Falls, SO
Dianne Metll, CMC
CIty Clerk of Records
McAllen, TX
Leticia M. Vacek. CMC
CIty Secretary
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To: IOWA CITY CLERK
From: Jo Hogartv
10-12-94 9:0BaN p. 2 of 7
Jllhn!lIn Cllunl~'
_ \ IOWA i BOARD OF SUPERVISORS
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Stephen p, Lacina, Chairperson I' ,
Joe Bolkcom
Charles D, DuffY
Patricia A. Meade
Don Sehr
FAX: (319) 356.6086
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October 13, 1994
FORMAL MEETING
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Agenda
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1. Call to order 9:00 a.m.
2. Actionre: claims
3. Action re: informal minutes of October 4th recessed to October 6th and
the formal minutes of October 6th,
4, Action re: payroll authorizations
5, Business from the County Auditor.
a) Action re: permits
b) Action re: reports
c) Other
6, Business from the Assistant Zoning Administrator.
a) First and Second consideration to change the legal description of Zoning
Lot Z8920 of Chris Miller as requested by David Nelson, The property
to be considered is described as being in the SW 1/4 of Section 7;
Township 80 North; Range 5 West in Johnson County, Iowa, Located
on Quincy Road NE, 1/4 mile North of Newport Road,
b) Motion setting public hearing,
c) Other
913 SOUTH DUBUQUE ST,
p,o, BOX 1350
IOWA CITY, IOWA 52244.1350
TEL: (319) 356.6000
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To: IOWA CITY CLERK
From: Jo Hogartv
19-12-94 9:BBam p. 3 of?
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Agenda 10-13-94
Page 2
7, 9:30 a.m. - Public Hearing on Zoning and Platting Applications and
Zoning Ordinance Amendment:
a) First and Second consideration of the following Zoning
applications:
1. Application Z9431 of John David Gordon, owner, Coralville,
requesting rezoning of 1,99 acres from A 1 Rural to RS Suburban
Residential of certain property described as being in the SW 1/4 of
the NW 1/4 of Section 17; Township 81 North; Range 7 West of the
5th P,M. in Johnson County, Iowa (This property is located on the
north side of Seneca Road NW, 1/2 mile southeast of its intersection
with Blain Cemetery Road NW in Jefferson Twp,),
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2. Application Z9437 of Herbert Fanus Inc" Iowa City, signed by
Mark Petersen, Coralville, requesting rezoning of 1.76 acres from
Al Rural to RS Suburban Residential of certain property described
as being in the SW 1/4 of the NW 1/4 of Section 35; Township 79
North; Range 7 West of the 5th P,M, in Johnson County, Iowa
(This property is located on the east side of Kansas Avenue SW,
approximately 1/2 mile south of its intersection with Highway 1 SW
in Union Twp,),
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3. Application Z9447 of Scott Oakes, Naperville Illinois, signed by
Randall Williams of MMS Consultants Inc" requesting rezoning of
1,99 acres from A 1 Rural to RS Suburban Residential of certain
property described as being ,in the SE 1/4 of the SW 1/4 of Section
13; Township 80 North; Range 6 West of the 5th P,M. in Johnson
County, Iowa (This property is located on the east side of Newport
Road NE, approximately 1/2 mile south of its intersection with
Turkey Creek Road NE in Newport Twp,),
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To: IOWA CITY CLERK
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From: Jo Hogartv
16-12-94 9:6Bam p. 4 of 7
Agenda 10-13-94
Page 3
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b) First and Second consideration of the following Zoning Ordinance:
1. An amendment to the Johnson County Zoning Ordinance, Chapter
8: 1.34, Conditional Use Permits, Article II, Paragraph H;
Subparagraph 3, Asphalt and Ready Mix Plants, by adding a new
paragraph d. - No public hearing by the Zoning Commission is
required for temporary asphalt and ready-mix plants.
c) Discussion/action re: the following Platting applications:
1. Application S9433 of Francis J., Nancy L. and John C. Schneider,
signed by Dean Beranek, requesting preliminary and final plat
approval of Forest Ridge Subdivision, Part Two, a subdivision
located in the SE 1/4 of the NW 1/4 of Section 34; Township 80
North; Range 7 West of the 5th P,M. in Johnson County, Iowa
(This is a I-lot, 4,29 acre, residential subdivision with one non-
buildable fot, located on the west side of Jasper Avenue NW,
approximately 3/4 of a mile south of the intersection of Jasper
Avenue NW and Highway 6 NW in Clear Creek Twp,),
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2, Application $9447 of William A. I-licklin requesting preliminary ,
and [mal plat approval of Ivy Acre Subdivision, Part Two, a
subdivision located in the NE 1/4 of the SW 1/4 of Section 13;
Township 80 North; Range 6 West of the 5th P,M. in Johnson
County, Iowa (This is a I-lot with one non-buildable lot, 2,98 acre,
residential subdivision, located on the south side of Newport Road
NE, approximately 600 feet east of the intersection of Newport Road
NE and Sugar Bottom Road NE in Newport Twp,).
3. Application S9448 of Henry Eugene & Barbara Ellen Miller
requesting preliminary and final plat approval of Hazelwood
Subdivision, a subdivision located in the SE 1/4 of the NE 1/4 of
Section 19; Township 78 North; Range 7 West of the 5th P,M, in
Jolmson County, Iowa (This is a I-lot, 2,00 acre, f<1rmstead split,
located on the west side of Hazelwood Avenue SW, approximately
0.30 miles south of the intersection of Hazelwood Avenue SW and
520th Street SW in Sharon Twp.),
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To: IOWA CITY CLERK
From: Jo 1I0gartv
10-12-94 9:0Bam p, 5 of?
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Agenda 10.13.94
Page 4
,
4, Application S9450 of Philip 1. Miller requesting preliminary and
final plat approval of Miller & Miller Subdivision, a subdivision
located in the NE 1/4 of the NW 1/4 of Section 10; Township 78
North; Range 8 West of the 5th P,M, in Johnson County, Iowa
(This is a 2-lot, 3.83 acre, residential subdivision, located on the
south side of 480th Street SW, approximately 1/4 mile east of the
intersection of .480th Street SW and Derby Avenue SW in
Washington Twp,),
"
5, Application 89454 of Donna G, Gaddis requesting preliminary plat
approval of Royal Oaks Subdivision, a subdivision located in the
South 1/2 of the South 1/2 of Section 16; Township 81 North;
Range 7 West of the 5th P,M. in Johnson County, Iowa (This is a
65 lot, 109 acre, residential subdivision with two outlots, located on
the east side of Highway 965 NW, approximately 1.0 mile south of
the intersection of Highway 965 NW and 120th Street NW in
Jefferson Twp,),
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6, Application S9455 of Velma A. Wiese requesting preliminary and
final plat approval of Wiese Subdivision, a subdivision located in
the SW 1/4 of the SW 1/4 of Section 22; Township 78 North; Range
5 West of the 5th P,M. in Johnson County, Iowa (This is a I-lot,
20,00 acre, farmstead split located in the northeast quadrant of the
intersection of Wapsi Avenue SE and 540th Street SE in Lincoln
Twp,),
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7, Application 89456 of Kyle R. Gunnells requesting preliminary and
final plat approval of Oasis Retreat, a subdivision located in the NE
1/4 of the SE 1/4 of Section 26; Township 80 North; Range 5 West
of the 5th P,M. in Johnson County, Iowa (This is a I-lot, 16.48
acre, residential subdivision located on the north side of Fairview
Cemetery Road NE, approximately 200 feet west of the intersection
of Oasis Road NE and Fairview Cemetery Road NE in Graham
Twp,),
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To: IOWA CITY CLERK
From: Jo Hogartv
10-12-94 9:00am p. 6 of 7
Agenda 10-13-94
Page 5
8, Application S9457 of Allen and Elsie Lang, signed by Randall
Williams of MMS Consultants Inc" requesting preliminary and
final plat approval of Lang Subdivision, a subdivision located in the
NE 1/4 of the SE 1/4 of Section 34; Township 80 North; Range 6
West of the 5th P.M, in Johnson County, Iowa (This is a I-lot, 2,58
acre, residential subdivision, located in the northwest quadrant of
the intersection of Prairie du Chien Road NE and Linder Road NE
in East Lucas Twp,).
8, Business from the County Attorney.
a) Action re: regulations for implementation of non bargaining employees
longevity pay,
b) Discussion/action re: to authorize signature of Juvenile Program Grant
Contract with CJJP A.
c) Report/discussion/action re: Iowa City Annexations,
d) Report re: other items.
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9, Business from the Board of Supervisors.
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a) . Action re: Grants to Counties Application for FY96,
b) Action re: setting Thursday, October 27th at 9:00 a,rn, for public
hearing regarding Road Vacation 03-94 in SW 1/4 Section 18-79-8
from near West 1/4 comer of Section 18 Southerly approximately 1/2
mile,
c) Action re: appointments to the Eastern Iowa Tourism Association
County Director/Alternate,
d) Discussion/action re: appointment of Doug Frederick as alternate to
the East Central Iowa Council of Govemments ISTEA Policy
Committee,
e) Discussion/action re: appointment of Charlie Duffy as alternate to the
East Central Iowa Council of Govemments ISTEA Technical Advisory
Committee,
o Other
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10-12-94 9:00am p. 7 of 7
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To: IOWA CITY CLERK
From: Jo Hogartv
....;'
Agenda 10.13.94
'Page 6
10, Adjourn to informal meeting.
a) Inquiries and reports from the public,
b) Reports and inquires from the members of the Board of Supervisors.
c) Report from the County Attorney,
d) Other
11. Adjournment.
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Dr. Allen Rutberg
Senior Scientist for Wildlife and Habitat Protection
The Humane Society of The United States
Like squirrels and robins, deer will soon be established as
commonplace suburban animals. Unlike squirrels and robins, however,
deer in suburban environments are perceived by some as major nuisances,
and cries of "deer overpopulation" have been heard from Massachusetts to
Missouri. Unfortunately, "deer overpopulaion", is not a problem but an
implied solution: population reduction by bow or gunshot. The real
problem, (where they are real) are deer-vehicle collisions, undesirables
changes in natural vegetation, crop losses, and damage to ornamental
plantings. Often, deer kills (by bowhunting, for example) do not solve
these problems. Adjusting vehicular speed limits, creative use of fencing
and repellents, and other non-lethal techniques are likely to be more
effective in easing deer-human conflicts than are many lethal actions. Dr,
Rutberg will talk more about these non-lethal techniques on
Wednesday, October 19, 7:30 PM at
the Iowa City P~blic Library, Room A.
Sponsored by the Johnson County Humane Society, The University of Iowa Animal
Coalition, Iowa Advocates for Animals, and the Humane Society of the United States
If you need special accommodations, please call 337-8403 or 338-0021.
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City of Iowa City
MEMORANDUM
DATE: October 21, 1994
TO: City Council
FROM: City Manager
RE: Material in Information Packet
Copies of letters from the City Manager to:
a. John Lohman, President of the Student Senate
b. Lee Siglin, ,618 North Gilbert Street
Memorandum'from' the JCCOG Solid Waste Coordinator regarding report on as
paint and household battery collection day,
Copy of letter from the City Attorney to William Meardon concerning 0/ ~
proposed acquisition of property currently owned by Washington Park.
Memorandum from the City Clerk and Human Rights Coordinator regarding ;;2t,a
Domestic Partnership Registry.
Memoranda from the City Clerk:
a. Request for information on Plaza fees
b. Council Work Session of October 4, 1994
c. Council Work Session of October 10, 1994
d. Council Work Session and University Student Senate Joint
, Meeting of October 11, 1994
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Memorandum from the Superintendent of Sol id Waste regarding recycling ;J.t, ~
program items. .
Memorandum from the Library Director regarding time on the Council's 0lla33
work session agenda.
Copy of news release regarding Charter Review Commission public hearing. 02~
Copy of letter from Goosetown Neighborhood to the Neighborhood Services
Coordinator.
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Copy of letter from Neighborhood Services Coordinator to Goosetown
Neighborhood representatives.
Copy of letter from the County Attorney to the Iowa Department of Economic
Development regarding Iowa City annexation of south wastewater treatment ~~3
plant area.
Agendas for the October 18 and October 20 meetings of the Johnson County ~~~8
80ard of Supervisors. '
Hemo from Fin. Dir. & copy of IO~1a City Investment Report.
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Agenda for 10/25/94 Informal meeting for Bd. of Supervisors.
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Information Packet'
October 21, 1994
page 2
Copy of Library Expansion/Renovation Project. (dated (/1/94)
Copy of memo from Downtown Expansion Task Force to Executive Comm. of the Greater
Iowa City Chamber of Commerce regarding the Near Souths ide Revitalization Plan.
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October 18, 1994
John Lohman, President
Student Senate
UISA Room 145
Iowa Memorial Union
The University of Iowa
Iowa City, IA 52242
""\:&.
CITY OF IOWA CITY
Dear John:
Thank you for your participation and that of the Student Senators at the Joint Student Senate City Council meeting.
I thought the meeting went well and was particularly impressed with your management of the participation. As
I'm sure you are aware, such gatherings can easily get out of hand and/or monopolized if not well run.
This letter is to serve as a brief follow-up of some concerns expressed at the meeting and hopefully will provide
me with additional direction and/or have you talk with the Student Senators and secure additional information.
I will arrange to have brochures concerning bicycling and other related issues sent over to the IMU. We all seem
to agree that this would be a goo~ locatbion for distribution of that information. You may wish to consider I:.
participation in the Bicycle Committee y presenting ideas directly to them and/or merely having your
representatives listen in on their discussions. Charlie Denney (356-5230) is the staff to this committee and can
be reached at our department of Planning and Community Development.
Also, during the discussion a number of areas were identified as concern with respect to street lighting. That is
a common concern and we attempt to deal with specific requests for additional lighting. One thing to keep in mind
is that you will likely see a change in lighting levels in our neighborhoods as trees drop leaves. Often when the
trees are filled with foliage we will receive complaints about inadequate lighting. and as soon as leaves disappear
we have neighborhood complaints of too much. If you have a list of neighborhoods and/or just general locations,
please direct them to my attention and I will have them reviewed.
. .,
When I remove my City Manager hat I will be contacting representatives at the United Way to also direct
correspondence to your attention, Hopefully you can refer to the right person, the Interest in providing volunteer
assistance.
Again, thanks for the meeting, Call if you have any additional questions or require further information.
Sincerely yours,
~
Stephen J. Atkins
City Manager
cc: City Council V
Teresa McLaughlin, UW
Charlie Denney
vc\to.t3.I.
llO EAST WASHINOTON STREET' IOWA CITY, IOWA "3240;1126. (3191 356.5000. FAX (319) 356.5009
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October 17, 1994
""\:&,..
CITY OF IOWA CITY
Lee Siglin
618 N. Gilbert St.
Iowa City, .IA 52245
. D.ear Mr. Siglin:
The purpose of this letter is to respond to your proposed use of City right-of-way at 618 North Gilbert Street.
The original complainant indicated that the use of a right-of-way, currently not permitted at your address,
obstructed their view and was in their judgment a nuisance. An additional complaint has since been received.
In order for the City to grant permission for the use of the right-of-way, there are several steps which you must
initiate.
1.
Please direct correspondence to the Director at the Department of Public Works at the Civic
Center. In your correspondence, indicate your request to use the right-of-way at 618 North
Gilbert.
r
2.
In the request provide a sketch whereby you identify the general planting area and planting
scheme.
3. In your description indicate that you will provide for adequate maintenance of this planting area.
The Director of Public Works will review the request and provide for the 'permission, assuming adequate
maintenance and no other conflict with the usage of this right-of-way. Ultimately, it will be the responsibility
of the property owner to agree to the right-of-way usage and thereby any liability that is pertinent to its use.
,
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As soon as practical, please direct this correspondence to our offices and we will respond promptly.
~
Sincerely yours,
.
;,
Stephen J. Atkins
City Manager
cc: City C9uncil ~
Jeanne Tack
Chuck Schmadeke
Terry Goerdt
Terry Robinson
V..\1n.t~l"
.,0 EAST WASHINOTON STREET' IOWA CITY. IOWA lllU.II26. (319) 356"000' FAX (319) 3'6.5009
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Johnson County Council of Governments
410 E. \XA:JshlD;]tO'1 51. /aMJ CIty. /aMJ 52240
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Date:
October 18,1994
To:
Steve Atkins, City Manager
Brad Neuman~~CCOG Solid Waste Coordinator
From:
Re:
Report on paint and household battery collection day
Following is a summary of the paint and househol~ battery collection day held on September 17.
Appointment system. Appointments were taken from September 6-9 and 12-16. Phones were
set up to take the calls and were staffed by two temporary employees. There were 288
appointments made. There were five appointments assigned to every five minute time period.
All the appointment slots were filled by September 12. In the last four days of scheduling, 170
residents were turned away. The temporary employees were trained to give all callers
alternatives to using the event. This was very successful.
Volunteers. There were 36 volunteers present the day of the event. The volunteers were
divided into two three hour shifts. Some volunteers worked all day. We originally asked for 50
volunteers but were unable to find that many. However, the 36 volunteers worked out very well.
Residents served at the event. Of the 288 appointments taken, 248 showed up. We accepted
32 residents without an appointment. This gave us a total of 280 residents served in 41/2 hours.
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Materia/ collected. We accepted approximately 800 gallons of oil ba~ed and latex paint, and 3
drums of household batteries. The day of the event, approximately 250 gallons of paint were
dried out and disposed of in the Iowa City Landfill. The remainder of the latex paint was placed
on pallets as marked as good paint to be reused. The oil based paint was placed on separate
pallets for bulking and disposal at a later date. This collection event eliminated about 2 tons of
material destined for the Iowa City Landfill.
V"
Paint exchange. The week following the paint collection, we offered the good latex paint to the
public for free. We gave away about 200 gallons of paint. Some of the good oil based paint was
taken by the Iowa Department of Natural Resources for their bird house program. We are
currently trying to schedule a time for the Iowa State Health Department to pick up paint for their
lead based paint removal program. Our latex paints will be used to paint over areas where lead
based paint has been removed.
~
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Dlsposa/ of remaining mater/al. We still have about 350 gallons of paint stored in a building
Iowa City rents at the Johnson County fairgrounds. All the remaining oil based paint will be
bulked into 55 gallon drums. The remaining latex paint will be dried out and disposed of in the
Iowa City Landfill. We will be contracting with a hazardous waste disposal company for the
disposal of the oil based paint and the recycling of the 3 drums of household batteries.
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Program expenses.
Advertising
Temporary Employees
Equipment
Disposal
Current subtotal
$3,790
1,290
900
LIDetermined at later date)
$5,980
"
Futu/'e events. Currently there are plans for a toxic waste cleanup day in the spring of 1995.
This event will be held in conjunction with the Iowa Department of Natural Resources (IDNR).
I will be working with IDNR and their hazardous waste disposal contractor in preparing for the
event. We will use an appointment system again. I will keep you updated as to the planning and
details of the spring event.
cc: Jeff Davidson
Floyde Pelkey
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October 21, 1994
~~
CITY OF IOWA CITY
William L. Meardon
Meardon, Sueppel, Downer & Hayes, PLC, Lawyers
122 S. Linn St.
Iowa City, IA 52240-1802
Re: Letter of September 21,1994, concerning the City's proposed acquisition of property
currently owned by Washington Park
Dear Bill:
I am in receipt of a copy of your letter to the City Council dated September 21, 1994, and
indicating a willingness to negotiate the City's purchase of approximately 160 acres for land
needed for the new Iowa City water supply and treatment facility. Your request has been
taken into consideration by City staff, City Council and the City's consultant, and I must
inform you that the proposed 160 acres is not sufficient land to enable the City to fulfill our
current and future needs, namely to provide sufficient quantities of safe drinking water to the
residents of Iowa City. Nor is the 160 acres of land sufficient to protect the City's proposed
water sources - especially in light of the City's need to move away from primary reliance on
surface water, which is increasingly difficult to treat because of ever-heightened federal safety
regulations.
This is not intended to close the door on negotiations, since the City stands ready, willing and
able to negotiate acquisition of the land with you, as attorney for Washington Park.
Respectfully submitted,
~
&
Linda ewman Gentry
City Attorney
cc: City Council
City Manager
Assistant City Manager
City Clerk
Public Works Director
David Brown, Co-Counsel
File
b~mol!rdon,lng
.10 EAST WASHINGTON STREET' IOWA CITY. IOWA '1Ila.1116. 13191 356,5000' FAX (319) 356.5009
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City of Iowa City
MEMORANDUM
I,
DATE:
October 19, 1994
\',
Mayor and city council
Marian K. Karr, city Clerk ~
Heather Shank, Human Rights Coordinator \"\,'Y
RE: Domestic Partnership Registry
FROM:
TO:
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The Human Rights Commission will discuss the application process,
and the fee resolution contained in the new Human Rights Ordinance
at their next meeting (October 24th). It is the intent of the
Commission that the necessary paperwork will be presented to the
city Clerk in the near future. '
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City of Iowa City
MEMORANDUM
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DATE:
October 19, 1994
FROM:
Mayor and city council
Marian K. Karr, city clerk~~~
Request for information on Plaza fees
TO:
RE:
'-
At a ~ecent city council meeting a question was raised regarding
the fees for city Plaza use permits. Attached is a resolution
passed by the city council in 1988. All applications are initiated.
and permission issued through the city Manager's office.
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RESOLUTION NO. 88-42
RESOLUTION ESTABLISHING REVISED FEES FOR CITY PLAZA USE PERMITS
WHEREAS, Section 9.1-10 of the Code of Ordinances of the City of Iowa City
provides that permit fees for the use of the City Plaza are to be
estab 1 i shed by Reso 1 ut i on j and .
WHEREAS, this Resolution will supersede Resolution No. 86~79 which
established fees for City Plaza permits.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, that the following fee schedule is established for permits
issued for the use of City Plaza:
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:..,: 1. Motor Vehicle Permits as per Section 9.1-5
a. Continuing No charge
b. Temporary No charge
2. Mobile Vending Cart as per Section 9.1-S(a)
To be effective 1988 $ 750.00 annually
'" 3. Ambulatory Vending as per Section 9.1-8(b) $100.00 annually
"- Sales for Vending . Temporary or Occasional - $
4. 10.00 per day
as per Section 9.1-8(d) t
5. Cultural or Entertainment Exhibits or No charge
Events where no sales occur as per
Section 9.1-8(d)
I t was moved by Dickson and seconded by Ambrisco the
Resolution be adopted, and upon rofl call there were:
..-; AYES: NAYS: ABSENT:
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\~ X Ambrisco
X Courtney .!.
X Dickson
~ X Horowitz
i . X Larson
X McDonald
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Passed and approved this 8th day of March , 1988.
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/ A~ove a to Form
ATTEST: ~,u;1/U..) J/ ~,,-u ffi . / ~,;,I"
C T CLERK Lega Department
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City of Iowa City
MEMORANDUM
Date: October 10, 1994
To: Mayor and City Council
From: City Clerk
Re: Council Work Session, October 4, 1994 - 6:35 p.m. in the Civic Center Confer-
ence Room
Mayor Susan Horowitz presiding. Council Members present: Horowitz, Baker, Kubby, Lehman,
Novick, Throgmorton. Absent: Pigott. Staff present: Atkins, Helling, Gentry, Walsh, Smith,
Franklin, Schoon. Tape recorded on Tapes 94-113, All; 94-114, All.
ECONOMIC DEVELOPMENT DISCUSSION:
Reel 94-113, Side 1
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City Council reviewed City Manager Atkins's August 15, 1994, memorandum regarding economic
development. Council discussed economic development issues, including interim economic
development policy; HUD regulations; industry and office research park; incentives/disincentives;
sustain ability; ICAD; and CEBA grant criteria. City Manager Atkins, PCD Director Franklin, and
Economic Development Coordinator Schoon present for discussion. In response to Kubby,
Franklin stated Council will be notified of the scheduled public hearings focusing on housing,
homeless issues and supportive services, and economic development issues.
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City Manager Atkins stated staff will prepare a draft economic development policy . that
incorporates Council's criteria regarding existing industry, linkages, and the types of businesses
and industries that Iowa City would like to attract.
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COUNCIL SELF-EVALUATION:
Reel '94-113, Side 2
.,
City Council rated themselves relating to Council's January. 1994 Strateqic Planninq Session:
Elements of Council Effectiveness and Team Agreements.
Meeting adjourned at 9:10 p.m.
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City of Iowa City
MEMORANDUM
Date: October 19, 1994
To:
Mayor and City Council
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From: City Clerk
Re: Council Work Session, October 10,1994 - 6:30 p.m. in the Council Chambers
Mayor Susan Horowitz presiding. Council present: Horowitz, Baker, Kubby, Lehman, Novick,
Pigott, Throgmorton. City staff present: Atkins, Helling, Gentry, Karr, Franklin, Boothroy,
Trueblood, Rockwell, Miklo, Fowler, Davidson, Doyle, Logsden, Klingaman, Schmadeke, Yucuis.
Taped: Reel 94-115, All; 94-116, All; 94-117, Side 1.
REVIEW ZONING MATTERS
Reel 94-115, Side 1
a. Public hearinq on an amendment to City Code Section 14-6J-2, Planned Development
Housinq Overlav (OPDH) Zone. and an amendment to City Code Chapter 7. Land
Subdivisions, to require dedication of land or pavment of fees in lieu of land for neiqhbor-
hood open space.
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See Neighborhood Open Space discussion later in meeting.
b. Public hearinq on an amendment to Title 14, Unified Development Code. Chapter 7. Land
Subdivisions, bv amendinq Article A of the City Code to require review and approval of
the division of land prior to recordinq.
HIS DirectorBoothroy and City Attorney Gentry provided information. Gentry stated she
will prepare an informational cover letter to be sent to local attorneys detailing the
procedure. Horowitz stated land surveyors should also be notified.
c. Public hearing on an ordinance amending the Zoning Ordinance to change the use
regulations of a 5.52 acre property located east of Waterfront Drive and the CRANDIC
Railroad right-of-way from CI-1, Intensive Commercial, to CC-2, Community Commercial.
(Hy-Vee Food Stores/REZ94-0010)
Senior Planner Miklo and Mark Brauer, representing HyNee, presented information.
Franklin stated a conditional zoning agreement issue regarding railroad crossing permit
still needs to be resolved. The staff hopes to get a signature from Hy-Vee to complete
the conditional zoning agreement prior to the end of the public hearing so Council can
conclude the public hearing Tuesday night.
I.
d.
Ordinance arnending the Zoning Ordinance to change the use regulations of a 5.52 acre
property located east of Waterfront Drive and the CRANDIC Railroad right-of-way from CI-
1, Intensive Commercial, to CC-2, Community Commercial. (Hy-Vee Food Stores/REZ94-
0010) (First consideration)
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Resolution to annex a 1.02 acre parcel located north of Scott Park Drive. (BoydlANN94-
0006)
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f. Public hearing on an ordinance amending the Zoning Ordinance by changing the use
regulations of a 1.02 acre parcellocated'north of Scott Park Drive from County RS,
Suburban Residential, to RS-5, Low Density Single-Family Residential. (Boyd/REZ94-
0011)
Franklin stated changes were made to the conditional zoning agreement relating to
complying with the Iowa City building code and signatures should be obtained by Tuesday
night.
h. Ordinance amending the Zoning Ordinance to allow crematoriums as an accessory use
to a funeral home. (First consideration)
i. Ordinance amending the Zoning Ordinance to change the use regulations of a 5,11 acre
property located east of Wellington Drive from RS-5 to OPDH.5. (REZ94-0010) (Seqond
consideration)
j. Ordinance amending the Zoning Ordinance to rezone the City's south wastewater
treatment plant site to P, Public. (REZ94-0005) (Second consideration)
k. Public hearing on an amendment to the Comprehensive Plan to change the land use map
designation of property located east of Harlocke Street from 16-24 dwelling units per acre
to 2-8 dwelling units per acre.
Council agreed to continue public hearings for items k, m, 0, q and s and defer items I,
n, p, rand t to November 22, 1994.
I. Resolution amending the Comprehensive Plan to change the land use map designation
of property located east of Harlocke Street from 16-24 dwelling units per acre to 2-8
dwelling units per acre.
m. Public hearing on an amendment to the Comprehensive Plan to change the land use map
designation of property located on the north side of Highway 1 West from 8 - 16 dwelling
units per acre to 2-8 dwelling units per acre.
.
n. Resolution amending the Comprehensive Plan to change the land use map designation
of property located on the north side of Highway 1 from 8.16 dwelling units per acre to 2.8
dwelling units per acre.
o. Public hearing on an ordinance amending the Zoning Ordinance by changing the use
regulations of approximately four acres of land, known as the Jensen Tract, located east
of Harlocke Street from RM.44, High Density Multi-Family Residential, to RS-5, Low
Density Single-Family Residential. (REZ93-0007)
p. Ordinance amending the Zoning Ordinance by changing the use regulations of
approximately four acres of land, known as the Jensen tract, located east of Harlocke
Street from RM-44, High Density Multi-Family Residential, to RS-5, Low Density Single-
Family Residential. (REZ93-0007) (First consideration)
q. Public hearing on an ordinance amending the Zoning Ordinance by changing the use
regulations of an approximate 11.5 acre tract of land, known as the Ruppert tract, located
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generally north of Highway 1 West from RM-44, High Density Multi-Family Residential, to
RS-8, Medium Density Single-family Residential. (REZ93-0007)
r. Ordinance amending the Zoning Ordinance by changing the use regulations of an
approximate 11.5 acre tract of land, known as the Ruppert tract, located generally north
of Highway 1 West from RM-44, High Density Multi-Family Residential, to RS-8, Medium
Density Single-family Residential. (REZ93-0007) (First consideration)
s. Public hearing on an ordinance amending the Zoning Ordinance by changing the use
regulations of an approximate two acre tract of land located generally on the west side of
Harlocke Street from RM-44, High Density Multi-Family Residential, to RS-5, Low Density
Single-Family Residential. (REZ93-0007)
t. Ordinance amending the Zoning Ordinance by changing the use regulations of an
approximate two acre tract of land located generally on the west side of Harlocke Street
from RM-44, High Density Multi-Family Residential, to RS-5, Low Density Single-Family
Residential. (REZ93-0007) (First consideration)
u. Ordinance amending the Zoning Ordinance to reclassify hotel/motel uses as commercial
uses. (Pass and adopt)
v. Resolution approving the final plat of Longfellow Manor, a 7.64 acre, 20 lot, residential
subdivision located on the south side of the 1300 block of Sheridan Avenue. (60-day
limitation period waived indefinitely.) (SUB94-0012)
Franklin asked that Council defer indefinitely. City Attorney Gentry stated there are
technical difficulties.
w. Ordinance amending the Zoning Ordinance by correcting the legal description of the CB-5,
Central Business Support, zone. (Second consideration)
Franklin stated Council can take expedited action on this ~em because it is just a
scrivener's error.
NEIGHBORHOOD OPEN SPACE
Reel 94-115, Side 1
Neighborhood Open Space Committee members John Watson, Ann Bovbjerg, Casey Cook and
Dee Vanderhoef presen'ted information and answered questions about the Neighborhood Open
Space plan. Novick recommended adding Flood Plains and Woodlands to 7D-3, Dedication of
Land, B.1. In response to Cook, Council asked that a presentation be made during Tuesday's
formal Council meeting public hearing summarizing the Neighborhood Open Space guiding
principles, graphs and outlines, and why the Neighborhood Open Space Plan is needed.
AGENDA ITEM NO. 13 - ESTABLISHING A PARKS AND RECREATION COMMISSION
Reel 94-115, Side 2
Director of Parks and Recreation Trueblood commented about the change that all nine members
be appointed by City Council. Council directed Trueblood to ask the Parks and Recreation
Commission to consider the idea of delegating the responsibility to the Iowa City school board
to appoint one member to the Parks and Recreation Commission. Council agreed to proceed with
the resolution as presented.
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TRANSIT ROUTE STUDY
Reel 94-115, Side 2
City Manager Atkins, l'ransportation Planner Davidson, Parking and Transit Director Fowler
presented information. Atkins stated that if Council decides to make any substantive changes,
a formal public hearing would be required and if Council wants to pursue specific changes staff
will consider them during the budget process and prepare formal recommendations for Council
consideration.
After discussion, Atkins stated staff will develop a transit policy to be presented to Council
including information about ways to increase ridership.
Davidson and Fowler reviewed alternatives for City Council's consideration within the existing
route structure as outlined in the Davidson/Fowler August 25 memo Iowa City Transit Route
Structure Analvsis.
WATER/SEWER RATES
Reel 94-115, Side 1
Finance Director Yucuis and Public Works Director Schmadeke presented information about the
wastewater fund and water fund user fee rate increase.
Kubby requested information about the number of residential and commercial/industrial accounts
that are the minimum usage.
Yucuis stated that if Council wants to implement the proposed rate increases January 1, they
need to set a public hearing at their next Council meeting for November 8.
COUNCIL AGENDArrIME
Reel 94-117
1.
City Manager Atkins noted that on October 18 there is a 5:30 p.m. reception for Task
Force members, 6:30 Council Executive Session, and 7:00 p.m. discussion regarding
refuse collection and recycling.
.
2.
Kubby announced that she is trying to schedule a meeting with staff to discuss water
facility questions, and urged combining questions.
3.
Kubby reminded Council that Supr. Duffy wants to schedule Council members to attend
Senior Dining at the Senior Center. Council agreed to attend Senior Dining October 13,
4. In response to Kubby, City Manager Atkins stated that he has drafted a letter to HACAP
regarding their request for placement on the agenda for discussion of housing issues.
5. In response to Kubby, City Manager Atkins stated he will follow up on the recommen-
dation from the Parks & Recreation Commission to transfer Mesquakie Park to Public
Works.
6. In response to Throgmorton, City Manager Atkins explained that correspondence to
SEATS regarding negotiating position and cost allocation formulas was prepared as a
follow-up to their meeting.
7. In response to Throgmorton, City Manager Atkins stated that he is preparing a draft letter
to Lee Siglin regarding his flower garden in the North Gilbert Street r.o-w, explaining to
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him that he now obstructs the view and if he wishes to maintain the garden he would have
to apply for a permit.
8. Throgmorton explained that Steve Vlastos and Mary Ann Rasmussen are concerned about
the pigeon problem on Bloomington Street. Throgmorton requested that City Attorney
Gentry talk to Assistant City Attorney Burnside about the problem.
9. (Agenda Item No. (3)F.(1) - Permit to Sell on Pedestrian Plaza) Novick inquired about the
permit to sell on the pedestrian plaza as an occasional vendor, and whether there was a
fee.
I
10. Novick noted that Council has received a whole stack of correspondence from people who
are using SEATS. Novick requested that the Mayor contact those people and explain that
the quality of service will not change. City Clerk Karr noted that Marguerite Knoedel's
correspondence was regarding the Seventh Avenue bus route' and not SEATS. The
agenda will be amended.
'.,
11. Novick asked if there was some way that the CCN public hearings regarding City Steps
could be posted to allow at least four Council members to attend those meetings. Gentry
noted tha,t the legislature requires minutes if there are a majority of Council members
present. Council members discussed attendance to those meetings.
12. Lehman noted that letters were received regarding SEATS and that the public should
know that the meeting between the City and county was very harmonious and both the
City and countyare very much interested in continuing the kind of service that has been
provided. Kubby suggested that Lehman say something during formal council meeting
council time.
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13. Baker noted the recent grant and inquired about the hiring of eight new policemen. City
Manager Atkins stated that a proposal is being prepared.
14. (Agenda Item No. 5A - Neighborhood Open Space Ordinance Public Hearing) Baker
requested that Neighborhood Open Space Committee members be present to assist in
answering questions.
APPOINTMENTS
94.117, Side 1
Riverfront and Natural Areas Commission: full term: Jim Pugh, Catherine Pugh, Courtney
Daniels. One expired term: Jessica Neary.
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COUNCIL TIME/AGENDA CONTINUED
Reel 94-117, Side 1
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15. (Agenda Item 3.E,(1)(Letter requesting relief from parking ticket) Horowitz noted that
correspondence from Linda Svoboda was on the consent calendar.
Meeting adjourned 10:20 p.m.
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City of Iowa City
MEMORANDUM
Date: October 18, 1994.
To: Mayor and City Council
From: City Clerk
Re: Council Work/University Student Senate Joint Meeting, October 11, 1994 -
6:00 PM in the iowa City Public Library, Room A
Mayor Susan Horowitz and University Student Senate President John Lohman co-chaired.
Council Members present: Horowit~, Baker, Kubby, Lehman, Novick, Pigott, Throgmorton.
City staff present: Atkins, Helling, Gentry, Karr, Smith. Tape recorded on Tapes 94-117, Side
2; 94-118, Side 1.
DISCUSSION OF SPECIAL TOPICS
Reel 94-117, Side 2
Mayor Horowitz and University Student Senate President chaired the Council/University
Student Senate joint meeting. The discussion of special topics included proposed water
facility, downtowil overnight parking, bike racks, rent control, safety concerns (lighting,
crosswalks, river), community services project (Into the Streets Program), boards and
commissions, snow removal and student voting. City Manager Atkins provided information.
Staff and Council agreed to put city bicycle pamphlets in the student Union, provide
information to United Way campaign regarding University Into the Streets volunteer program,
and send a list of landlords to the University Tenant Landlord Association. Horowitz
announced that one of the City Steps public hearings was scheduled October 19, 12-2 PM
at the Iowa City Public Library and encouraged attendance. City Clerk Karr announced copies
of the Iowa City Charter were available for review and the Charte'r Review public hearing is
scheduled for November 2, 7.:00 PM at the Civic Center Council Chambers. Horowitz
requested that if students have specific safety concerns to forward those concerns to Lohman
and he will give them to Council.
Meeting adjourned at 7:10 PM.
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MEMORANDUM
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TO:
FROM:
Chuck Schmadeke, public works Director
Floyde pelkey, supt. of solid waste
City Recycling program Items
RE:
METAL & WHITE COODS. (APPLIANCES. ETC.l
The Iowa City Landfill started separation of metal and white goods on 8/1/89. The Refuse Division
started separate curbside collection of white goods on 8/1/89. The curbside collected wl1ite
goods are taken to the Landfill recycle site. White goods are then picked up and recycled by
Alter corp. of Davenport, Iowa. starting in November 1992, some appliances are being collected
from the landfill by state Wide Auto Crushing, Des Moines, Iowa.
MONTHIYEAR
oct, 1993
. NOV, 1993
Dec, 1993
Jan, 1994
Feb, 1994
Mar, 1994
Apr, 1994
May, 1994
Jun, 1994
Jul, 1994
Aug, 1994
sep, 1994
COLLECTED CURBSIDE
4.77 ton
2.62 ton
4.89 ton
3.40 ton
1.92 ton
3.36 ton
4.88 ton
3.50 ton
6.58 ton
7.23 ton
6.29 ton
5.28 ton
COLLECTED @ LANDFILL
49.77 ton
23.06 ton
19.69 ton
13.37 ton
12.32 ton
35.18 ton
21.12 ton
31.93 ton
33.86 ton
35.31 ton
31.83 ton
34.53 ton
ID
.
The tonnages collected by Alter corp. and state Wide Auto crushing do not necessarily reflect
the month that the white goods are collected by the Landfill.
MONTHIYEAR
oct, 1993
NOV, 1993
Dec, 1993
Jan, 1994
Feb, 1994
Mar, 1994
Apr, 1994
May, 1994
Jun, 1994
JUI, 1994
Aug, 1994
COLLECTED/ALTER CORP
21.00 ton
19.48 ton
13.85 ton
9.14 ton
12.71 ton
18.80 ton
14.42 ton
15.10 ton
22.63 ton
7.75 ton
22.67 ton
INCOME FROM ALTER CORP.
1,037.50
1,184.93
849.29
754.65
748.93
1,125.07
899.48
891.92
1,058.14
333.88
1,243.12
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MONTHIYEAR
oct, 1993
NOV, 1993
Dee, 1993
Jan, 1993
Feb,1994
Mar, 1994
Apr, 1994
May, 1994
Jun, 1994
Jul, 1994
Aug, 1994
sep, 1994
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43.32 ton
.00 ton
.00 ton
.00 ton
'.00 ton
.00 ton
.00 ton
.00 ton
.00 ton
.00 ton
.00 ton
.00 ton
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INCOME FROM STATE WIDE
649.80
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TIRES
The City's tire recycling program started on 9/1/89. Tires are collected at the Iowa City Landfill
and at the curb by the Refuse Division, then taken to the Landfill recycle site. The tires are -
picked up by Rosebar Tire Shredding Co. of vinton, Iowa at a cost to the City of $75.00 per ton
plus a fee for rims collected,
MONTH/YEAR
oct, 1993
NOV, 1993
Dec, 1993
Jan, 1994
Feb, 1994
Mar, 1994
APr, 1994
May, 1994
Jun, 1994
Jul, 1994
Aug, 1994
sep, 1994
c'
MONTH/YEAR
oct, 1993
NOV, 1993
Dec, 1993
Jan, 1994
Feb, 1994
Mar, 1994
. Apr, 1994
May, 1994
Jun, 1994
. Jul, 1994
Aug, 1994
sep, 1994
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COLLECTED CURBSIDE
.01 ton
1.16 ton
.05 ton
.02 ton
.00 ton
.04 ton
.45 ton
.50 ton
.13 ton
.36 ton
.13 ton
.27 ton
COLLECTED @ LANDFILL
2.16 ton
1.90 ton
.79 ton
.44 ton
.26 ton
1.30 ton
2.93 ton
3.38 ton
6.86 ton .
2.05 ton
4.20 ton
3.21 ton
COLLECTED BY ROSEBAR
15.59 ton
8.29 ton
6.96 ton
19.58 ton
13.12 ton
,00 ton
.00 ton
.00 ton
.00 ton
.00 ton
.00 ton
.00 ton
EXPENSE PAID TO ROSEBAR
650.25
621.75
522.00
1,468.50
984.00
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NEWSPRINT
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Tt1e City began drop site collection of newsprint on 3/28/90, with seven locations now available
IEconofoods, No. Dodge Hy vee, City carton, Eastdale Mall, Recreation centerlot, pepperwood
Place, Rochester Hy Veel. The City collects the newsprint from the drop sites and delivers them -
to City Carton Co. for processing.
In addition, the City began curbside collection of newsprint on 7/13/92. The curbside newsprint
is also delivered to City Carton Co. for processing. The City pays City carton Co. by weight
, according to the Chicago Market price.
,
MONTH/YEAR COLLECTED CURBSIDE COLLECTED @ DROP SITES
oct, 1993 30.66 ton 96.97 ton
NOV, 1993 38.96 ton 111.11ton
Dee, 1993 35.35 ton 119.03 ton
. , Jan, 1994 31.10 ton 90.24 ton
Feb, 1994 28.63 ton 106.79 ton
Mar, 1994 38.02 ton 125.43 ton
~ Apr, 1994 35.35 ton 117.78 ton
-.. May, 1994 41. 27to n 133.31 ton
'. Jun, 1994 34.99 ton 121.77 ton I
:1 Jul, 1994 29.88 ton 121.77 ton
, ,~ AU9, 1994 39.50 ton 110.99 ton
sep, 1994 38.67 ton 110.61 ton
MONTH/YEAR PD CITY CARTON:CURBSIDE PD .CITY CARTON:DROP SITES
oct, 1993 .00 969.70
NOV, 1993 .00 1,111.10
[~..~' Dee, 1993 .00 1,190.30
, . Jan, 1994 .00 902.40
(~\ '. Feb, 1994 .00 1,067.79
\JI Mar, 1994 .00 1,254.33
APr, 1994 .00 1,177.80 .
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f$.-~ May, 1994 ,00 1,328.51
( . ~,. Jun, 1994 .00 .00
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I' Aug, 1994 -1,777.50 -3,891.91
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YARD WASTE .
The Iowa City Landfill started separation of yard waste and the Refuse Division started separate
curbside collection for yard waste on 5/21/90. The curbside collected yard waste Is taken to the
Landfill recycle site.
MONTHNEAR COLLECTED CURBSIDE COLLECTED @ LANDFILL
oct, 1993 129.30 ton 183.74 ton
NOV, 1993 50.66 ton 97.21 ton
Dec, 1993 17.10 ton 36.77 ton
Jan, 1994 23.05 ton 6.88 ton
Feb, 1994 3.00 ton 5.45 ton
Mar, 1994 71.42 ton 103.95 ton
Apr, 1994 196.70 ton 235.55 ton
May, 1994 207.13 ton 330.34 ton I
Jun, 1994 183.52 ton 270.91.ton
JUI, 1994 166.80 ton 228.85 ton
Aug, 1994 144.42 ton 213.13 ton
sep, 1994 123.76 ton 175.15 ton
PLASTIC BOTTLES
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The City of Iowa City began drop site collection of plastic milk jugs on 6/12/89, with eight
locations now available (ECOnofoods, NO. Dodge Hy vee, City Service Yard, City carton, Eastdale .
Mall, Recreation Center Lot, pepperwood Place, Rochester Hy Veel. The City collects the bottles
from the drop sites and delivers them to City carton co., where they bale the plastic and ship
it for processing. '
In addition, the City began curbside collection of plastic bottles on 7/13/92. The curbside bottles
are also delivered to City Carton Co. for processing. ·
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MONTHIYEAR
Oct, 1993
NOV, 1993
Dec, 1993
Jan, 1994 .
Feb,1994
Mar, 1994
Apr, 1994
May, 1994
Jun, 1994
Jul, 1994
AU9, 1994
sep, 1994
COLLECTED DROP-SITES
5.52 ton
9.09 ton .
7.91 ton
8.36 ton
10.48 ton
11.54ton
8.49 ton
8.82 ton
8.95 ton
8.70 ton
8.20 ton
7.83 ton
: '.,
COLLECTED CURBSIDE
4.23 ton
2.70 ton
2.24 ton
2.12 ton
2.20 ton
2.78 ton
2.29 ton
2.51 ton
2.32 ton
2.01 ton
2.55 ton
2.61 ton
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TIN CANS
The City of Iowa City began drop site collection of tin cans on 3/91, with two locations now
available (ECOnofoods, City carton!. The City collects the tin cans from Econofoods and delivers
them to City Carton Co. for processing.
In addition, the City began curbside collection of tin cans on 7/13/92. The tin cans are delivered
to City Carton Co. for processing.
COLLECTED CURBSIDE
5.06 ton
4.31 ton
4.12 ton
3.56 ton
3.81 ton
4.95 ton
3.43 ton
4.06 ton
3.36 ton
2.79 ton
3.19 ton
3.74 ton
COLLECTED @ DROP SITES
3.26 ton
3.95 ton
3.21 ton
2.47 ton
1.16 ton
2.77 ton
.00 ton
.00 ton .
.00 ton
.00 ton
.00 ton
.00 ton
MONTH/YEAR
Oct, 1993
NOV, 1993
Dee, 1993
Jan, 1994
Feb, 1994
Mar, 1994
APr, 1994
May, 1994
Jun, 1994
Jul, 1994
Aug, 1994
sep, 1994
CLASS
The City started drop site collection of glass on 8/90, with four locations available (EConofoods,
No. Dodge Hy vee, City Serliice Yard, City Carton!. The City collects the glass, which Is separated
by color and delivers It to City Carton Co. for processing.
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In addition, the City began curbside collection of clear glass. on 7/13/92. The curbside clear glass
is also delivered to City carton Co. for processing.
MONTH/YEAR
oct, 1993
NOV, 1993
Dee, 1993
Jan, 1994
Feb, 1994
Mar, 1994
Apr, 1994
May, 1994
Jun, 1994
JUI, 1994
Aug, 1994
sep, 1994
COLLECTED CURBSIDE
6.87 ton
7.89 ton
7.49 ton
6.02 ton
6.71 ton
9.38 ton
7.18 ton
8.90 ton
7.91 ton
7.20 ton
8.08 ton
7,18 ton
COLLECTED @ DROP SITES
.00 ton
.00 ton
.00 ton
.00 ton .
.00 ton
.00 ton
.00 ton
.00 ton
.00 ton
.00 ton
,00 ton
.00 ton
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OIL
The City has been providing an automotive waste oil disposal site at the City service Yard since
9/22/89. Industrial service corp. collects the City's uncontaminated waste 011
MONTHIYEAR
oct, 1993
NOV, 1993
Dec, 1993
Jan, 1994
Feb,1994
Mar, 1994
Apr, 1994
May,1994
Jun, 1994
JUI, 1994
Aug, 1994
sep, 1994
DISPOSAL SITE TONNAGES
3.18 ton
3.89 ton
3.54 ton
2.56 ton
1.52 ton
5.10 ton
6.02 ton
3.50 ton
7.18 ton
6.52 ton
4.76 ton
3.97 ton
cc: Brad Neuman
Carol casey
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TO:
FROM:
DATE:
RE:
Iowa City .
Public Library
123 South Linn, Iowa Cily, iowa 52240-1820
Steve Atkins .~
Susan Craig V
,
10/19/94
Time on the Council's Informal Agenda
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Susan Craig, Director
Information (319) 356-5200
Business (319) 356-5206
Fax (319) 356-5494
The Library Board would like some time at the informal City
Council meeting Monday, October 24 to update the council on the
the status of the library's renovation/expansion plans.
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CITY OF IOWA CITY
PRESS RELEASE
October 18, 1994
Contact Person:
Marian Karr, City Clerk
356-5041
Charter Review CommissioJ'] Chairperson John McDonald announced this week that citizens
are invited to a November 2 public hearing on the Iowa City Charter Review, The hearing will
take place in the Iowa City Council Chambers from 7:00 - 9:00 p,m, and will be broadcast live
on Government Access Channel 4.
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Originally cities were limited in powers to only what the state legislature specifically permitted.
Then in 1972 broad powers wer~ granted in the home rule act provision allowing a broad grant
of power to the cities to do whatever is not specifically inconsistent with state law. McDonald,
who served 3 terms on City Council and was also elected Mayor 3 umes said, "The Iowa City
Charter is like a constitution for the City. It broadly defines how the City government works as
well as how the City Council is elected.'!
~
Proposed by the Charter Review Committee in 1973, the Iowa City Home Rule Charter
provides for establishment of a Charter Review Commission at least once every ten years for
the purpose of reviewing the City Charter. The Charter Review Committee in 1974 was chaired
by William Meardon, and John Balmer chaired the 1984 Commission. This year's nine member
Review Commission focused on elections, mayor selection process, campaign finance
disclosure, and council compensation.
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The Charter divides Iowa City into three districts for City Council elections. All members serve
four year staggered terms. The Council is made up of four at-large Council Members plus
.10 EAST WASHINOTON STREET' IOWA CITY, IOWA lIll0.1116' (319) l".5000' FAX (lIO) l56.5000
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Press Release
Page 2
three Council district members. A person running for a district seat must be a resident of that
district. If a primary election is needed, voting is restricted to residents of the district. In the
general election all voters of the City may vote for at-large and district candidates,
Although. few substantive changes to the charter have been proposed by the Review
Commission, McDonald said, 'The review is important as a process of considering the
document that defines our City government."
In addition to McDonald, the Commission Members include Patt ~ain, Paul Egli, Mary
Geasland, Jeff McCullough, Kathy Penningroth, Ann Marie Rhodes, Clayton Ringgenberg and
Craig Willis. Both Cain and Ringgenberg have served on the 1974 Charter Committee and
1984 Commission. The public hearing is scheduled for November 2 in the Iowa City Council
Chambers from 7:00 - 9:00 p.m. and will be broadcast live on Government Access Channel 4.
Attachment:
District Map
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October 18; 1994
To: Marcia Klingaman, Neighborhood Services Coordinator
From: Carl Klaus and Nichelle Thompson, Goosetown Representatives to the
Neighborhood Council
Subject: Goosetown's Independence as a Neighborhood
We see from the enclosed item in the most recent issue of the Northside
Neighborhood Association (NNA) newsletter that NNA is once again making
completely spurious claims that Goosetown is part of the Northside, And they are
evidently making these false claims with your endorsement and at taxpayer
expense, since their newsletter is mailed by the City of Iowa City only after it has
been read and approved by you.
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Just to set the record straight, we think you and the NNA should know by now that
Goosetown is a completely separate and independent neighborhood from the
Northside. It has, in fact, been a separate and independent neighborhood for more
than 100 years, as you or anyone else could discover by talking lI'ith Irving Weber, or
by examining the Goosetown Archives which are on file at the Johnson County
Historical Museum, or by looking at the exhibit about Goosetol,'n that was on
display this September at the Iowa City Public Library, or by reading the forthcoming
article about Goosetown in The Iowan magazine, or by talking lI'ith any of the
hWldreds of Iowa City residents who live in Goosetown or with the hundreds who
were born and raised in Goosetown and now live in other parts of the city.
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For the past twenty-five years, hundreds of Goosetown neighbors have been actively
involved in creating, funding, building, and maintaining Reno Street
Neighborhood Park--the first neighborhood-built park in the state. The
unprecedented significance of that effort was recognized by The Des Ivloines
Register, which published a four-page feature article about the project, written by
Larry Eckholt, in its Sunday Magazine section, November 19,1972. Detailed records
of our park project are on file at the office of Terry Trueblood, II'ho you might also
wish to consult about our neighborhood's long-standing and continuing
commitment to the maintenance of this unique park.
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Recently, as you know, Goosetown has carried on a number of important activities,
ranging from its historic preservation projects, such as the Goosetown Archives,
and its major role in the Heritage Trees Project to its neighborhood newsletters,
neighborhood potlucks and its continuing series of Goosetown T-Shirts--all carried
out independently!
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What further evidence do you need of our independence and existence as a separate
neighborhood? .
As for the Northside's claim that "residents of the Goosetown area expressed the
wish to be included" in Northside, we know for a fact that only 2 or 3 Goosetown
residents were in attendance at the organizational meeting of Northside. So,
. Northside's claim is true only in the flimsiest sense of the word.
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In other words, we think you and the NNA should recognize once and for all that
Goosetown is a completely separate and independent neighborhood; and that as
law-abiding and tax-paying citizens, we Goosetowners consider it our
Constitutionally-guaranteed right to assemble and to associate with each other as
neighbors, and to carry on whatever neighborhood activities we wish according to
whatever arrangements and within whatever boundaries we choose for ourselves,
without interference or proprietary claims of any kind by your office, the Northside
Neighborhood Association, or any other agency or constituency.
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cc: Iowa City Council, City Attorney, City Manager, Director of Planning and
Community Development, Director of Parks and Recreatipn, Goosetown
Residents, Northside Officers and B(1ard of Directors, Neighborhood Council
Members
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From Northside Neighborhhood Association Newsletter, Fall 1994
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NNA boundary change is requested
The NNA recently responded to a request by residents of the
Norlhside who wish to amend the current boundaries of the
neighborhood in order 10 become a separate association. A leller was
sent to Neighborhood Services Coordinator Marcia Klingaman, asking
lhat she propose a solulion to the problem created by lhe request of
the already.formed Goosetown Neighborhood Association which
operates within Ihe eastern side of Ihe. Northside.
The NNA board has been reluctant 10 approve or not approve
one or another of the boundary changes off~red by Goosetown
leaders. When Northside boundaries were set at an NNA meeting
nearly three years ago, residents of the Goosetown area expressed
the wish to be included. II would seem unfair to now disregard thai
wish withoUI lhe input of lhose affected by a boundary change.
Allhoughlhe NNA and GNA can proceed with their own
projects and share Ihe area. Ihe city needs a clear boundary in order
10 eflicirenlly and economically assist both .groups. II is hoped lhat
Marcia will propose a solution salisractory 10 all of us.
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OFFICE OP
EIGHBORHOOD SERVICES '
October 19, 1994
Carl Klaus
416 Reno Street
Iowa City, Iowa 52245
Nichelle Thompson
1011 E. Church
Iowa City, Iowa 52245
Dear Carl and Nichelle:
I have had the opportunity to consider your memo of October 18, 1994 regarding "Goosetown's
Independence as a Neighborhood". I appreciate the frank discussion of your concerns and would .
like to offer the following comments~
My impressions of the memo suggest that your main concern relates to the Goosetown '.
Neighborhood not being recognized by either my office or the Northside Neighborhood. -.
Association. I do not wish to, nor could I speak for the Northside Neighborhood Association,'"
but I was in attendance at their October 6th board meeting where there was a lengthy discussio~ . ."
regarding boundary lines between Northside and Goosetown. The conclusion reached by the .
Northside board was to avoid the establIshment of boundaries and t~ offer their willingness. to .
establIsh a cooperative relationship by combining efforts to promote and endorse the social and ,'.
polItical activities of both. (From what I understand, the article in the newsletter was written and
incorporated into the newsletter before this meeting.) Linda McGuire offered to speak with you '
regarding this interest expressed by the Northside board.
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Your concern about my office not recognizing Goosetown as a completely separate and
independent neighborhood association is puzzling given my regular contact and consistent
attention to your organization. Goosetown is included in all correspondence, mailings, mailing
lists and recognition that all other neighborhood associations in Iowa City receive. Goosetown
anl1 Northside are invited to have representation on the Neighborhood Council. I have files .
, available for your review of numerous letters I have written to' Goosetown representativeS .
regarding various issues as they relate to my duties as Neighborhood Services Coordinator..
Goosetown is delineated on all maps detailing neighborhood associations in IQwa City. The
boundary separating Northside and Goosetown is all the continues to be unresolved.
City of Iowa City · 410 E. Washington Street . Iowa City, lA 52240
Phone (319) 356-5237 FAX (319) 356-5009
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Your comments regarding the article in the Fall, 1994 Northside Newsletter included concerns
of false claims and my endorsement of these claims as my office reads, approves, prints and
mails the newsletters. To my knowledge, there are no false statements made within the article.
The article provides factual information about the past history of the Northside and Goosetown
Neighborhood Association's formation and the boundary conflict that exists. If you feel that
there are false statements, I would appreciate specific reference to them so further evaluation
can occur. Incidently, printing and mailing of newsletters by the City does not represent City
support or endorsement of activities, statements or issues. I have attached the Newsletter
Guidelines that have been established by my office with the assistance of the City Attorney for
your information.
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I have regularly suggested to all neighborhood associations that my interest in delineating
boundaries relates only to the development of mailing lists. The Goosetown Neighborhood
Association continues to pay for their own printing and hand distributes their newsletters, at their
own request, and those persons on the Northside mailing list personally requested to be put on
that mailing list. There has not yet been a conflict with the use of public funds as it relates to
the overlapping of potential neighborhood boundaries.
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I would like to encourage that discussions occur with Linda McGuire to reach a cooperative
resolution as a first alternative in resolving this issue. If that is considered undesirable or is
unsuccessful, I would like to propose a survey of the residents within the two areas. The
survey area could include the entire Northside/Goosetown area or be limited to an area
acceptable to both associations. The format of the survey could allow both Neighborhood
Associations to promote their activities and discuss their interests in establishing a boundary.
Residents would have the opportunity to vote as to which neighborhood they wish to have
represent them. Initially, I would like to know if you can support this approach. I will be
asking the Northside Neighborhood Association for their input as well. We will then need to
work together on the survey format and reach an understanding 01\ the effects of the survey
results. If you could please respond to me as soon as possible regarding the methodology of this
process, I can then proceed with the details of the survey.
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I would like to ask that this letter be shared with the residents of Goosetown who received your
letter. I would be happy to assist with any necessary copying and mailing once provided with
the geographic area that was covered. Please contact me as to how we could coordinate that
process. You can reach me at 356-5237.
Sincerely,
Marcia Klingaman
Neighborhood Services Coordinator
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cc: Members of the Iowa City City Council
Stephen Atkins, City Manager
Linda Gentry, City Attorney
Karin Franklin, Director of Planning and Community Development
Terry Trueblood, Director of Parks and RecreAtion
Northside Neighborhood Association
Linda McGuire, Northside Neighborhood resident
All remaining 15 Neighborhood Associations of Iowa City
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NEIGHBORHOOD NEWSLmER GUIDELINES
To encourage means of communication amongst the neighbors in a Neighborhood Association,
the City of Iowa City is able to assist in printing and mailing of neighborhood newsletters,
particularly as Neighborhood Associations are young and don't have the resources to fund the
production and distribution of the newsletters. .
The participation of the City can involve the printing and bulk mailing of the newsletters.
Because this process is paid for with public funds, certain restrictions apply to the content of
the newsletters. Iowa State Code (56.12A) restricts the use of public funds for "political
purposes". Political purposes can be defined to include campaigning for public office, support
of ballot issues, and lobbying for/against a particular issue that is before the City Council.
.
The City can provide financial assistance of the neighborhood newsletters when the content
is primarily informational, factual and neutral and is not intended to sway opinion regarding
political issues. The newsletters may report a position that has been taken by the
Neighborhood Association Board, or even report the Board's urging of concurrence with that
position, but cannot advocate a particular position. Opinions may be expressed on political
matters which are those expressed at Board meetings, and reported as same. Opinions may
be expressed on non-political issues.
The City would not be able to provide funding for newsletters that contain commercial
advertising (private ads) or political advertising. Newsletters may include ads for non-profit,
charitable organizations and letters to the editor that are not of a pO,litical nature.
The Neighborhood Associations are encouraged to develop fundraising techniques that will
allow them to print and distribute their own neighborhood newsletters so that such
restrictions do not apply. If resources for the entire newsletter are not available, tne
Neighborhood Association does have the option of printing and distributing separate flyers
that contain some of the restricted information as detailed above separately from the
newsletter.
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J. Patrick White
County Attorney
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RE:
FROM:
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Clvll.Juvenlle
Ann. M.lah.y
John Bulkley
Deborah Farmer Minai
Criminal
David V, TiUany
Rod R.yno~s
Unda M, Paubon
Janel M. Lynoss
Rich.n!O,Woslp/la1
Terosa A, Vans
Child Support
Carol A. Tumer
H3191362.8645
Attached is a copy of my letter of last week to the Iowa city
city council.
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In 1988, Johnson County, in reliance on the terms of a condi-
tional zoning ~greement, rezoned property to permit construction by
the city of a new sewer plant. The county's concerns had primarily
to do with impacts on county roads. A copy of the agreement is
attached.
Office of the
Johnson County Attorney
Johnson County Courthouse' 417 South Clinton Street. P,O. Box 2450 . Iowa Clly.IA 52244
phone (319) 339.6100' Fax (319) 339.6149 '
October 17, 1994
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steve McCann
Iowa Department of Economic Development
Iowa City annexation (UA 94-51)
J. Patrick White \
Johnson county Attorney~
This annexation should be allowed only if the city intends to
honor its 1988 agreement.
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Iowa city City council
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To: IO~ cm CLERI(
From: Jo Ilogartv
10-17-94 0:40am p. 2 of 3
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BOARD OF SUPERVISORS
Stephen P. Lacina, Chairperson
Joe Bolkcom
Charles D. Duffy
Patricia A. Meade
Don Sehr
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October 18, 1994
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INFORMAL MEETING
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Agenda
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1. Call to order 9:00 a.m.
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2. Review of the informal minutes of October lith recessed to October 13th
and the formal minutes of October 13th.
3. Business from Gerry Lackender re: Senior Center update/discussion.
4. Business from the County Auditor.
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a) Discussion re: FY95 budget amendment requests,
b) Other
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5. Business from the Director of Public Health.
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a) Discussion re:
account.
b) Other
creating a trust fund and establishing a checking
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6. Business from the County Attorney.
a) Discussion re: regulations for implementation of non bargaining
employees longevity pay,
b) Other
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To: IOWA CITY CLERK
From: Jo Hogartv
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Agenda 10-18-94
7. Business from the Board ofSupel1'isors.
a) Reports
b) Other
8. Discussion from the public.
9, Recess.
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To: IOWA CITY CLERK
From: Jo Hogartv
10-19-94 0:45am p. 2 of 3
JClhn~un Cuunty
_ \ IOWA :>
BOARD OF SUPERVISORS
Stephen P. Lacina, Chairperson
Joe Balkcom
Charles D. DuffY
Patricia A. Meade
Don Sehr
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October 20, 1994
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FORMAL MEETING
Agenda
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1. Call to order 9:00 a.m.
2. Action re: claims
3. Action re: informal minutes of October 11th recessed to October 13th and
the formal minutes ofOctober 13th,
4. Action re: payroll authorizations
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a) Action re: pennits
b) Action re: reports
.1. County Auditor's quarterly report of fees collected.
c) Action re: FY95 budget amendment requests.
d) Other
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6. Business from the Assistant Zoning Administrator.
a) Final consideration to change the legal description of Zoning Lot Z8920
of Chris Miller as requested by David Nelson. The property to be
considered is described as being in the SW 1/4 of Section 7; Township
80 North; Range 5 West in Johnson County, Iowa. Located on Quincy
Road NE, 1/4 mile North of Newport Road.
b) Final consideration of application Z943 I of John David Gordon.
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TEL: (319) 356.6000
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10-19-94 0:45am p. 3 of 3
Agenda 10-20-94
Page 2
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c) Final consideration of application Z9437 ofHerbert Farm, Inc.
d) Final consideration of application Z9447 of Scott Oakes.
e) . Final consideration of an amendment to the Johnson County Zoning
Ordinance, Chapter 8:1.34, Conditional Use Permits, Article II,
Paragraph H; Subparagraph 3, Asphalt and Ready Mix Plants, by
adding a new paragraph d, - No public hearing by the Zoning
Commission is required for temporary asphalt and ready-mix plants.
o First and Second consideration to change the legal description of a
Zoning Lot 5-76 of Allan 1. Serovy. The property is described as being
in the NE 1/4 of the NE 1/4 of Section 9; Township 81 North; Range 5
West of the 5th P:M. in Johnson County, Iowa. This property is located
on the west side of Wapsi Avenue NE, approximately 1/4 of a mile
north of its intersection with Sutliff Road NE in Cedar Township.
g) Other
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7, Business from the County Attorney.
a) Action re: regulations for implementation of non bargaining employees
longevity pay.
b) Report re: other items.
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.r""" a) Action re: resolution creating a trust fund and resolution establishing a
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a) Inquiries and reports from the public.
b) Reports and inquires from the members.ofthe Board of Supervisors.
c) Report from the County Attorney.
d) Other
10. Adjournment.
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DATE:
TO:
FROM:
RE:
City of Iowa City
MEMORANDUM
October 12, 1994
City Council & City Manager
Don Yucuis, Finance Director
City of Iowa City Investment Report
Attached you will find the City of Iowa City Investment Report for
the twelve months ended June 30, 1994. Please call me at 356-5052
or Sara Sproule at 356-507~ if you have any questions.
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CITY OF IOWA CITY
INVESTMENT REPORT
FISCAL YEAR ENDED
JUNE 30,. 1994
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Finance Department:
Prepared by:
Sara Sproule, Senior Accountant
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TABLE OF CONTENTS
Overview
Investment Objectives
Yields by Fund:
All Funds
Operating Fund
General Obligation Bond Fund
Employee Benefit Reserve Fund
Revenue Bond Reserve Fund
Sewer Revenue Bond Trust
Yields by Type:
All Types
Certificates of Deposit
Discount Notes
Guaranteed Investment Contract
Iowa Public Agency Investment Trust
Money Markets
Treasury Notes
Treasury Bill
Mutual Fund
Appendix A . Benchmarks
Appendix B - Glossary
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.i OVERVIEW
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The primary objective of the City of Iowa City's investment activities is the preservation of capital and the
protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable
the City to meet operating requirements that cash management procedures anticipate. In investing
public funds, the City's cash management portfolio is designed with the objective of regularly exceeding
the average return on the three-month U. S. Treasury Bill. This index is considered a benchmark for
the riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate
of return. The investment program seeks to achieve returns above this threshold, consistent with risk
limitations and prudent investment principles.
The Federal Reserve (Fed) raised short-term interest rates four times during the last five months of fiscal
year 1994. The Fed raised interest rates a quarter point on February 4, March 22 and April 18, 1994 and
a half point on May 6, 1994. This is a total of 125 basis points. February was the first time in five years
that the Fed raised interest rates, The Fed said it raised rates in an effort to combat inflation, Higher
Fed funds rates (the rates that banks charge each other for overnight loans) increase the cost of doing
business for companies and consumers and that usually slows the pace of economic growth, The Fed
wants that to happen. In August 1994 the Fed raised interest rates by one half a percentage point. The
Federal Reserve may raise short-term rates a sixth time this fall.
During the first seven months of fiscal year 1994 interest rates remained steady. During the last five
months of fiscal year 1994 interest rates started to rise due to actions taken by the Federal Reserve as
noted above. The three month Treasury Bill rate for July 1993 was 3.05% compared to 3.28% for July 1992
and for June 1994 was 4,18 % compared to 3.10% for June 1993. Prior to the Fed increasing the interest
rate, the three month Treasury Bill rate for June 1993 to January 1994 was lower than the same rate for June
1992 to January 1993. The decline in interest rates during this period had a negative effect on yields when
comparing the nine months from June 1993 to March 1994 versus June 1992 to March 1993. The rise in
interest rates from February 1994 to June 1994 had a positive effect on interest rates and yields when com-
paring the final quarter of fiscal year 1994 to the final quarter of fiscal year 1993. In viewing the entire twelve
month period, yields were higher in fiscal year 1993 than in fiscal year 1994 due to the items noted above.
A
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The favorable yields and basis point spreads in the Employee Benefit Reserve Fund and the Sewer
Revenue Bond Trust are due to investment instruments in these portfolios that were purchased during
the middle 1980's (1984 and 1986) when rates in the 9.50% to 12.50% range were available, The yields
for fiscal year June 30, 1994 for the Employee Benefit Reserve Fund and the Sewer Revenue Bond Trust
are 6.82% and 9,37%, respectively. The basis point spread in the Employee Benefit Reserve Fund
ranged from a low of negative 174 in May 1994 to a high of 142 in October 1993. This fund ex-
perienced negative spreads (yields less than ten year Treasury Bond rate) in the final four months of
fiscal year 1994 due to the rise in interest rates that started in February, During the fiscal year, the
Employee Benefit Reserve Fund invested maturing funds in investments of approximately six to
eighteen months due to the low interest rate environment. The basis point spread in the Sewer Revenue
Bond Trust ranged from a high of 351 in October 1993 to a low of 184 in May 1994.
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The short-term benchmark is the three month Treasury Bi,lI and the long.term benchmark is the ten year
Treasury Bond, The City was able to maintain satisfactory spreads over both the short-term and long-term
benchmarks for all funds for the majority of the first three quarters of fiscal year 1994, The City experienced
negative spreads in the last quarter of fiscal year 1994 due to the increase in interest rates by the Fed.
Since most of the investments have a minimum three to six months maturity, the City was not able to
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reinvest quickly enough in the rising interest rate environment.
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4NVESTMENT OBJECTIVES:
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GENERAL FUND:
To meet short-term operating expenses based on estimated cash flow projections. As expected, the yield for
this fund declined for fiscal year 1994 versus fiscal year 1993 as most investments are three to six months
..' in maturity. Therefore, as rates decreased from fiscal year ended June 30, 1993, so did the yields. The yield
decreased during the early months of fiscal year ended June 30, 1994 from a high of 3.11 % in July 1993 to a low
of 3.03% in AU9ust and September 1993. The General Fund yield increased steadily from March 1994 to June
1994 due to the increase in the interest rate by the Federal Reserve. The General Fund yield held steady with
the three month treasury bill until February when interest rates began to rise.
GENERAL OBLIGATION BOND FUND:
To meet bond payment schedules for May 1, June 1, November 1 and December 1. The General Obligation
Bond Fund maintained a slight spread over the three month treasury bill throughout the fiscal year until the rise
" in interest rates in the early months of 1994.
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EMPLOYEE BENEFIT RESERVE FUND:
To invest monies for the Employee Benefit Reserve Fund. This fund has investments that were purchased
in 1984 and 1986 when rates were in the 11 % - 13% range. During fiscal year June 30, 1994 this fund re-
invested maturing funds in short.term investments of approximately six to eighteen months because of the low
.rates being offered on long-term investment products. The market did not provide enough benefit for the risk
of purchasing long-term investment securities at the currently low rates. Despite the investment of maturing
funds in short-term investment products during the fiscal year, the Employee Benefit Reserve Fund main-
tained a spread of 50 to 101 basis points over the ten year treasury bond for the first eight months of the
fiscal year. This is due to the investment products purchased in the middle 1980's. Negative spreads in
the final four months of the fiscal year are a result of the increase in interest rates starting in February 1994
and due to lack of liquid funds to invest in higher rate instruments.
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REVENUE BOND RESERVE FUND:
To meet bond payment schedules for January 1, June 1, July 1 and December 1. The majority of the securities
in this fund are invested for six months to one year. The Revenue Bond Reserve Fund maintained a spread
over the three month treasury bill throughout the year.
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SEWER REVENUE BOND TRUST:
To meet payment schedules for Sewer Revenue Bond Issues, Series 1965 and 1966. The investment to
pay for the Series 1965 issue matured in November 1993. The investment to pay for the Series 1966 issue
matures in November 1994. These investments were purchased in July 1986 at a time when higher rates
were available. The Sewer Revenue Bond Trust maintained a positive spread over the ten year treasury bond.
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CITY OF IOWA CITY
INVESTMENT YIELDS BY FUND
ALL FUNDS
FISCAL YEAR 1994
ANNUALIZED -,
FUND INTEREST. BALANCE YIELD
Operating 843,267.63 25,876,369.33 3.26%
General Obligation Bond 27,722.74 841,146.88 3.30%
Employee Benefit Reserve 318,072.96 4,662,762.87 6.82%
Revenue Bond Reserve 379,781.26 9,741,707.60 3.90%
Sewer Revenue Bond Trust 14,528.37 155,119.38 9.37%
TOTALS FY94 1,583,372.96 41,277,106.06 3.84%
TOTALS FY93 1,597,638.06 38,727,965.03 4.13%
YIELDS BY FUND
FISCAL YEAR 1994
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YIELD
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6.00%
4.00%
2.00%
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Employee
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Sewer
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General
Obligation
Bond
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CITY OF IOWA CITY
INVESTMENT YIELDS
OPERATING FUND
FISCAL YEAR 1994
ANNUALIZED 3 MONTH BASIS POINT
MONTH INTEREST BALANCE YIELD TBILL SPREAD
July 66,756.51 2,143,759.37 3.11% 3.05% 6
August 61,399.65 2,025,867.14 3.03% 3.05% -2
September 56,800.15 1,872,266.48 3.03% 2.96% 7
October 60,172.21 1,980,097.49 3.04% 3.04% 0
November 65,861.42 2,139,378.97 3.08% 3.12% -4
December 67,318.04 2,188,691.39 3.08% 3.08% 0
January 66,892.36 2,184,032.34 3.06% 3.02% 4
February 59,716.73 1,932,447.32 3.09% 3.21% -12
March 65,942.37 2,042,761.13 3.23% 3.52% -29
Apri/ 73,269.06 2,134,724.45 3.43% 3.74% -31
May ,85,824.94 2,401,949.26 3.57% 4.19% -62
, June 113,314.19 2,830,393.99 4.00% 4.18% -18
TOTALS FY94 843,267.63 25,876,369.33 3.26%
TOTALS FY93 883,082.38 24,991,987.14 3.53%
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OPERATING FUND VS 3 MONTH TBILL
FISCAL YEAR 1994
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INVESTMENT YIELDS
GENERAL OBLIGATION BOND FUND
FISCAL YEAR. 1994
ANNUALIZED 3 MONTH BASIS POINT
MONTH INTEREST BALANCE YIELD TBILL SPREAD
July 862.05 27,808.22 3.10% 3.05% 5
August 921.51 29,726.03 3.10% 3.05% 5
September 891.78 28.767.12 3.10% 2.96% 14
October 921.51 29,726.03 3.10% 3.04% 6
November 1,838.63 58,356.16 3.15% 3.12% 3
December 2,996.03 93,013.69 3.22% 3.08% 14
January 3,010.82 93,424.63 3.22% 3.02% 20
February 2,719.46 84,383.56 3.22% 3.21% 1
March 3,021.52 93,753.98 3.22% 3.52% -30
Apri/ 2,981.93 92,384.13 3.23% 3.74% -51
May 5,668.45 169,381.39 3.35% 4.19% -84
June 1,889.05 40,421.94 4.67% 4.18% 49
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TOTALS FY94 27,722.74 841,146.88 3,30%
TOTALS FY93 21,597.27 652,306.80 3.31%
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FISCAL YEAR 1994
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CITY OF IOWA CITY
INVESTMENT YIELDS
EMPLOYEE BENEFIT RESERVE FUND
FISCAL YEAR 1994
ANNUALIZED 10 YEAR BASIS POINT
MONTH INTEREST BALANCE ' YIELD TBOND SPREAD
Ju/y 28,371.07 392,365.34 7.23% 6.34% 89
August 28,371.07 392,365.34 7.23% 6.18% 105
September 27,454.22 373,319.02 7.35% 5.94% 141
October 28,753.07 392,777.12 7.32% 5.90% 142
November 27,868.35 380,106.89 7,33% 6.25% 108
December 28,783.78 393,708.07 7.31% 6.27% 104
January 31,159.39 414,617.87 7.52% 6.24% 128
February 24,195.00 348,856.08 6.94% 6.44% 50
March 23,034.74 401,568.77 5.74% 6.90% -116
April 22,355.21 389,324.33 5.74% 7.32% -158
May 23,059.60 402,321.61 5.73% 7.47% -174
, June 24,667.46 381,432.43 6.47% 7.43% -96
TOTALS FY94 318,072.96 4,662,762.87 6.82%
TOTALS FY93 339,307.19 4,459,546.81 7.61%
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FISCAL YEAR 1994
YIELD
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INVESTMENT YIELDS
REVENUE BOND RESERVE FUND
FISCAL YEAR 1994
ANNUALIZED 3 MONTH BASIS POINT
MONTH INTEREST BALANCE YIELD TBILL SPREAD
July 23,903.59 653,519.07 3.66% 3.05% 61
August 26,077.59 703,778.65 3.71% 3.05% 66
September 26,313.43 697,226.94 3.77% 2.96% 81
October 30,331.76 803,008.74 3.78% 3.04% 74
November 29,873.45 790,736.92 3.78% 3.12% 66
December 34,247.83 896,503.17 3.82% 3.08% 74
January 31,472.64 812,977.62 3.87% 3.02% 85
February 28,700.49 731,214.70 3.93% 3.21% 72
March 34,167.72 867,391.45 3.94% 3.52% 42
April 34,016.93 857,700.12 3.97% 3.74% 23
May 38,292.44 945,656.82 4.05% 4.19% .14
June 42,383.39 981,993.40 4.32% 4.18% 14
TOTALS FY94 379,781.26 9,741,707.60 3.90%
TOTALS FY93 328,245.28 8,352,504.67 3.93%
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YIELD
4,50%
FISCAL YEAR 1994
4.00%
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MONTH INTEREST BALANCE YIELD TBOND SPREAD I
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July 1,743.11 18,522.71 9.41% 6.34% 307
August 1,743.11 18,522.71 9.41% 6.18% 323
Septemb.er 1,743.11 18,522.71 9.41% 5.94% 347
October 1,743.11 18,522.71 9.41% 5.90% 351
November 1,317.18 14,045.84 9.38% 6.25% 313
December 891.25 9,568.96 9.31% 6.27% 304
January 891.25 9,568.96 9.31% 6.24% 307
February 891.25 9,568.96 9.31% '6.44% 287
March 891.25 9,568.96 9.31% 6.90% 241
April 891.25 9,568.96 9.31% 7.32% 199
May 891.25 9,568.96 9.31% 7.47% 184
June 891.25 9,568.94 9,31% 7.43% 188
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TOTALS FY94 14,528.37 155,119.3.8 9.37%
TOTALS FY93 13,647.86 146,228.88 9.33%
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CITY OF IOWA CITY
INVESTMENT YIELDS
SEWER REVENUE BOND TRUST
FISCAL YEAR 1994
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SEWER REVENUE BOND TRUST VS. 10 YEAR TBOND
FISCAL YEAR 1994
YIELD
9.500%
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CITY OF IOWA.CITY
INVESTMENT YIELDS BY TYPE
ALL TYPES
FISCAL YEAR 1994
ANNUALIZED
TYPE INTEREST BALANCE YIELD
Certificates of Deposit 611,46B.25 16,B66,724.93 3.63%
Discount Notes 334,477.4B 9,B53,954.54 3.39%
Guranteed Investment Contract 203,050.34 1,696,247,29 11.97%
) Iowa Public Agency Investment Trust 115,056.29 4,152,652.95 2.77%
Money Markets 15B,294.25 5,OBB,B46.56 3,11%
Treasury Notes 'BB,110.B9 1 ,B23,36B. 75 4.B3%
Treasury 8ill 57,532.11 1,595,311.04 3.61%
Mutual Fund 15,3B3.35 200,000.00 7.69%
TOTALS FY94 1,5B3,372.96 41,277, 106.06 3,B4%
TOTALS FY93 1,597,63B.06 3B,727,965.03 4.13%
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YIELD
YIELDS BY TYPE
FISCAL YEAR 1994
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INVESTMENT YIELDS BY TYPE
CERTIFICATES OF DEPOSIT
FISCAL YEAR 1994
ANNUALIZED 3 MONTH BASIS POINT
MONTH INTEREST BALANCE YIELD TBltt SPREAD
July 55,580.96 1,600,180.42 3.47% 3.05% 42
August 48,691.29 1,399,693.78 3.48% 3.05% 43
September 43,448.70 1,229,661,92 3.53% 2.96% 57
October 48,357.45 1,356,310.03 3.57% 3.04% 53
November 48,087.86 1,350,964,10 3.56% 3.12% 44
December 48,963.49 1,345,696,32 3.64% 3.08% 56
January 47,488.99 1,293;774,35 3.67% 3.02% 65
February .44,925.51 1,250,343.55 3.59% 3.21% 38
March 50,606.66 1,410,725.41 3.59% 3.52% 7
April 50,216.66 1,397,492.64 3.59% 3.74% -15
May 59,778.00 1,639,008.48 3.65% 4.19% -54
June 65,322.68 1,592,873.93 4.10% 4.18% -8
TOTALS FY94 611,468.25 16,866,724.93 3.63%
TOTALS FY93 646,696.48 16,609,902.75 3.89%
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INVESTMENT YIELDS BY TYPE
DISCOUNT NOTES
FISCAL YEAR 1994
ANNUALIZED 3 MONTH BASIS POINT
MONTH INTEREST BALANCE YIELD TBILL SPREAD
July 18,187.03 578,288.80 3.14% 3.05% 9
August 20,574.29 655,283.38 3.14% 3,05% 9
September 20,510.61 652,234.59 3.14% 2.96% 18
October 22,578.63 721,985.41 3.13% 3.04% 9
November 27,738.43 882,550.79 3.14% 3.12% 2
December 32,343.21 1,026,889.88 3,15% 3.08% 7
January 28,099.79 888,267.36 3.16% 3.02% 14
February 20,146.95 625,288.28 3.22% 3.21% 1
March 26,367.16 757,053.22 3.48% 3.52% -4
April 35,065.74 936,390.85 3.74% 3.74% 0
May 39,625.34 1,046,741.12 3.79% 4.19% -40
June 43,240.30 1,082,980.86 3.99% 4.18% -19
TOTALS FY94 334,477.48 9,853,954.54 3.39%
TOTALS FY93 133,413.90 4,196,683.16 3.18%
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DISCOUNT NOTES VS 3 MONTH TBILL
FISCAL YEAR 1994
YIELD
4.50%
4.00%
3.50%
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INVESTMENT YIELDS BY TYPE
GUARANTEED INVESTMENT CONTRACT
FISCAL YEAR 1994
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ANNUALIZED 10 YEAR BASIS POINT
MONTH INTEREST BALANCE YIELD TBOND SPREAD
July 19/682.01 163,462.05 12.04% 6.34% 570 ,
August 19/682.01 163,462.05 12.04% 6.18% 586
September 19/047.11 158/189.08 12.04% 5.94% 610
October 19/682.01 163,462.05 12.04% 5.90% 614
November 19/047.11 158/189.08 12.04% 6.25% 579
December 19/682.01 163,462.05 12.04% 6.27% 577
January 22/122.23 183/699,49 12.04% 6.24% 580
February 16,430.17 137/260.34 11,97% 6.44% 553
March 12,114.31 102,925.36 11.77% 6.90% 487
Apri/ 11/723.53 99,605.19 11.77% 7,32% 445
May 12/114.31 102/925.36 11.77% 7.47% 430
June 11/723.53 99/605.19 11.77% 7.43% 434
TOTALS FY94 203,050.34 1,696/247.29 11.97%
TOTALS FY93 246/948.41 2/044/502.85 12.08% 10
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CITY OF IOWA CITY
INVESTMENT YIELDS BY TYPE
IOWA PUBLIC AGENCY INVESTMENT TRUST
FISCAL YEAR 1994
ANNUALIZED 3 MONTH BASIS POINT
MONTH INTEREST BALANCE YIELD TBILL SPREAD
July 11,282.22 430,804.58 2.62% 3.05% -43
August 11,306.78 431,762.79 2.62% 3,05% -43
September 11,124.80 418,764.29 2.66% 2.96% -30
October 11,518.76 433,667:94 2.66% 3.04% -38
November 11,223.31 420,625.40 2.67% 3.12% .45
December 11,858.65 435,599.46 2.72% 3.0~% -36
January 11 ,736.03 436,606.63 2.69% 3.02% -33
February 11,024.86 395,254.68 2.79% 3.21% -42
March 6,938.43 247,865.94 2.80% 3,52% -72
April 5,153.13 164,953.84 3,12% 3.74% .62
May 5,840.49 170,889.97 3.42% 4.19% .77
June 6,048.83 165,857.43 3.65% 4.18% .53
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TOTALS FY94 115,056.29 4,152,652.95 2.77%
TOTALS FY93 282,646,97 9,024,582.30 3.13%
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FISCAL YEAR 1994
YIELD
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. INVESTMENT YIELDS BY TYPE
.. MONEY MARKETS
FISCAL YEAR 1994
I MONTH ANNUALIZED 3 MONTH BASIS POINT
INTEREST BALANCE YIELD TBILL SPREAD
July 13,789.60 426,369.65 3.23% 3.05% 18
August 12,798.81 426,458.88 3.00% 3.05% -5
September 12,565.50 412,788.72 3.04% 2.96% 8
October 13,278.90 429,695.05 3.09% 3.04% 5
November 13,306.27 416,925.34 3.19% 3.12% 7
December 13,537.94 431,952.97 3.13% 3.08% 5
January 13,234.22 433,102.77 3.06% 3,02% 4
February 11,674.88 392,204.82 2.98% 3.21% -23
March 13,034.66 435,218.34 2.99% 3.52% -53
April 12,990.53 422,250.38 3.08% 3.74% -66
May 13,782.92 437,428.70 3.15% 4.19% -104
June 14,300.02 424,450.94 3.37% 4.18% -81
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TOTALS FY94 158,294.25 5,088,846.56 3.11%
TOTALS FY93 126,590.72 3,988,489.72 3.17%
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FISCAL YEAR 1994
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INVESTMENT YIELDS BY TYPE
TREASURY NOTES
FISCAL YEAR 1994
ANNUALIZED 1 0 YEAR BASIS POINT.
MONTH INTEREST BALANCE YIELD TBOND SPREAD
July 1,743.11 18,522.71 9.41% 6.34% 307
August 4,134.46 76,612.69 5.40% 6.18% -78
September 5,180.61 102,025.31 5.08% 5.94% -86
October 5,180.61 102,025.31 5,08% 5.90% -82
November 4,754.68 97,548.44 4.87% 6.25% -138
December 4,328.75 93,07.1.56 4.65% 6.27% -162
January 4,169.17 95,854.98 4.35% 6.24% -189
February 4,409.94 93,268.73 4.73% 6.44% -171
March 8,778.63 198/358.41 4.43% 6.90% -247
Apri/ 9,404.29 208/592.04 4.51% 7,32% -281
May 12,819.67 274,310.00 4.67% 7.47% -280
June 23,206.97 463,178.57 5.01% 7.43% -242
TOTALS FY94 88,110.89 1/823,368.76 4.83%
TOTALS FY93 101/661.70 1,416/266.86 7.18% ~.
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FISCAL YEAR 1994
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67,826.74
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197,507.75
245,911.31
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CITY OF IOWA CITY
INVESTMENT YIELDS BY TYPE
TREASURY BILL
FISCAL YEAR 1994
MONTH
July
August
September
October
November
December
January
February
March
April
May
. June
TOTALS FY93
TOTALS FY93
57,532.11
10,282.68
1,595,311.04
303,324.04
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YIELD
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3.21%
3.23%
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3,08%
3.02%
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3.52%
3.74%
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FISCAL YEAR 1994
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INVESTMENT YIELDS BY TYPE
MUTUAL FUND
FISCAL YEAR 1994
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MONTH INTEREST BALANCE YIELD TBOND SPREAD
July 1/325.29 16,986.30 7.80% 6.34% 146
August 1/325.29 16/986.30 7.80% 6.18% 162
September 1/325.36 16,438.36 8.06% 5.94% 212
October 1/325.30 16/986.30 7.80% 5.90% 190
November 1/325.35 16,438.36 8.06% 6.25% 181
December 1/325.29 16/986.30 7.80% 6.27% 153
January 1,238.50 16/986.29 7.29% 6.24% 105
February 1/238.67 15/342.47 8.07% 6.44% 163
March 1/238.49 16/986.30 7.29% 6.90% 39
April 1/238.64 16,438.36 7.54% 7.32% 22
May 1/238.51 16/986.30 7.29% 7.47% -18
June 1/238.66 16,438.36 7.54% 7.43% 11
TOTALS FY94 ..15/383.35 200/000.00 7.69%
TOTALS FY93 16,424.17 200/000.00 8.21%
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APPENDIX A: BENCHMARKS
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TYPE
FUND
The three month Treasury Bill
is used as a benchmark for:
Certificates of Deposit Operating
Discount Notes General Obligation Bond
Iowa Public Agency Investment Trust Revenue Bond Reserve
Money Markets
Treasury Bill
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The ten year Treasury Bond
is used as a benchmark for:
Guaranteed Investment Contract
Treasury Notes
Mutual Fund
Employee Benefit Reserve
Sewer Revenue Bond Trust
3 Month TBiII 10 Year TBond
July 1993 3.05% 6.34%
August 3.05% 6.18% "
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September 2.96% 5.94% @
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5.90% .,
October 3.04%
November 3.12% 6.25%
December 3.08% 6.27%
January 1994 3.02% 6.24%
February 3.21% 6.44%
March 3.52% 6.90%
t April 3.74% 7.32%
May 4.19% 7.47%
(J1 June 4.18% 7.43%
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APPENDIX B: GLOSSARY
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Annualized Balance . The investment cost times the number of days the investment is outstanding
during the year divided by the number of days in the year.
Basis Points One one-hundredth of a percent (.01 %). Used to express yield differentials.
For example, the difference between 5% and 7% is 200 basis points.
Benchmark: Long-term The intermediate US Government Bond used as a comparison of yields
against the following types of funds: Employee Benefit Reserves and Sewer
Revenue Bond Trust.
Benchmark: Short-term The Three Month Treasury Bill used as a comparison of yields against the
following types of funds: Operating, General Obligation Bond and Revenue
Bond Reserves.
Interest Earned The sum of interest earned on the accrual basis.
Spread The difference in basis points between the yield achieved and the benchmark.
Type-Certificates of
Deposit
Since the passage of Iowa Code Chapter 453, which became effective
September 1, 1992, certificates of deposit are placed at banking institutions
in or adjacent to Johnson County in amounts up to the maximum balance in effect
under the resolution naming depositories dated June 23, 1992. Certificates of
deposit purchased prior to the passage of Iowa Code Chapter 453 were placed
at various banking institutions nationally that offered competitive rates as well
as met all federal capital requirements. The City maintains a balance at each
institution that stays within the $100,000 Federal Deposit Insurance Corporation
limit. As of June 30, 1994 there is only one certificate remaining that is being
held out of state.
Type-Discount Note
Money market Instruments issued by governmental agencies that are
purchased at a discount and redeemed at maturity for the face value.
Type.Guranteed
Investment Contract
The City has a 10 year contract with Aetna Insurance Co. where Aetna
guarantees a certain rate of return on our Investment amount.
Type-Iowa Public
Agency Investment
Trust
The IoWa Public Agency Investment Trust (IPAIT) pools funds from Iowa
public bodies and invests only in the short-term horizon. These funds are
very liquid; they are available the same day as requested with no penalty.
Type-Money Market
An account that earns a variable rate of interest on daily balances.
Type-Mutual Fund
Investment vehicle in which many Investors pool their money to act as a
single investor. The City has only one mutual fund, Van Kampen
Government Fund,
Yield
Equal to the interest earned divided by the time-weighted balance of
principal during the fiscal year',
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To: IOWA CITY CLERK
From: Jo Hogartv
JlIhn~lIn Cnunt)'
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10-24-94 9:13am p. 2 of 2
BOARD OF SUPERVISORS
Stephen P. Lacina, Chairperson
Joe Bolkcom
Charles D. DuffY
Patricia A. Meade
Don Sehr
October 25, 1994
INFORMAL MEETING
Agenda
1. Call to order 9:00 a.m.
2. Review of the informal minutes of October 18th recessed to October 20th
and the formal minutes of October 20tll.
3. Business from the Board of Supervisors.
letters of support for Region 10 Housing Rehabilitation
a) Discussion re:
, Program.
C
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c) Other
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5. Recess.
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913 SOlml DUBUQUE ST, r.O.BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356.6000 FAX: (319) 356.6086
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Iowa City
Public Library
123 South Linn, Iowa City, Iowa 52240-1820
Susan Craig, Director
Information (319) 356-5200
Business (319) 356-5206
Fax (319) 356-5494
TO: City Council
FROM: Library Board
DATE: 10/24/94
/ :: RE: Library Expansion/Renovation project !
,
We last sent you information regarding the facilities plans for
the library in April after a short discussion in January during
budget discussions. Since that time we have finalized and
adopted a building program and provide you with a condensed
edition.
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We have also negotiated a contract with architect Jeff Scherer of
Meyer, Scherer and Rockcastle of Minneapolis and are requesting
funds for the next phase of design work and preparation of cost
estimates. Under recommendation from the building consultant and
after investigation into the process, a local construction
management firm, CPMI, has also been hired.
The building program recommends renovation and addition to the
current library facility. The second floor can be completed for
an additional area of 7,000 square feet and a third floor of
23,000 square feet would increase approximately by 64% in area on
the existing site. The first two floors will be devoted
primarily to public service functions and most administrative,
staff and technical spaces will be assigned to the third floor.
The third floor expansion requires the reinforcing of most of the
columns and footings. .
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A tentative timeline calls for preparation of schematic designs
and cost estimates this fall and early winter followed by the
development of plans and strategies for a referenqum to approve
purchase of bonds to fund the project. Council approval for a
referendum would then be sought.
We would like to keep the Council informed of the status of this
important project. At the same time we are sensitive to the many
issues and projects the Council deals with. If you would like to
set a regular interval for reports and updates we are glad to do
so.
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IOWA CITY PUBLIC LIBRARY
LIBRARY BUILDING EXPANSION PROGRAM
.----
CONDENSED EDITION
September 1, 1994
David R. Smith
Consulting Librarian
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TABLE OF CONTENTS
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SUMMARY ".""..."""""",."".""',",.,,..,""',..,.,"" S-1/S-2
INTRODUCTION
Background and History ",.",..,.,."""""",."""""',..,,.,' 1 - 1
("
Summary - Library Space Needs Assessment Study - 1993 ",.""..""."", 1 - 3
Building Space Needs Study Sur.vey - Library Board and Library Staff , , . , . , , , , . , " 1 - 5
.... ( EXISTING LIBRARY SPACE ALLOCATION AND UTILIZATION
Block Layout Diagrams by Level .""",.".".""",.",,"""",.," 2 - 3
Tabulation of Existing Areas - Net Interior Spaces "".."""",..,."".," 2 - 4
(
Existing and Projected Shelving , , , , , , , , , , , , , . , , , , , , , , , , . , , , . , , , , , , , , , , " 2 - 9
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Existing and Projected Seating "".""""",.""."","""""'" 2 - 1 0
Staff Space Requirements " , . , , , , . , , , , , , , , , , , , , , , , , , , , , , , , , . , , , , . , , " 2 - 12
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Staff Allocfltion "".".,':'"",,"""',.,"""""""""":',. 2 - 13
Library Computer System and Terminals """"""."."".","""'" 2 - 14
Audio-visual Equipment Stations """".,.",."""".,.,.,',.,"',., 2 - 15
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Evaluation of Existing Library Operations, Space Utiiization, Staff Utilization and
Operating Costs Development - Library Building Expansion Program "..'""", 2 - 16
DEVELOPMENT - LIBRARY BUILDING EXPANSION PROGRAM ,.."..",..".""., 3 - 1
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SUMMARY OF SPACElSEATING/SHELVING/STAFF WORKSTATIONS/EQUIPMENT ",... 4-1
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DESCRIPTION OF MAJOR LIBRARY BUILDING AREAS
FIRST FLOOR
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Vestibules - South and Inner East ".,..,.""".",.,.. eo.\\~' . , . " 5 - 1
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Lobby "".".""",.."" , , , , . , . , , . , . Ora" ' , , , . . . , , . . , , , " 5 - 2
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Public Meeting Rooms . , , , .... 'd '0 ~{\ . , . , . , . , . , . , , .. , , , , . , . . . ,. 5 - 4
C' I t' s: ,(\c\\J e 5 8
Ircu a Ion ervlce~O\ \\ \ , . . . . . . . . . , , , . . , , , . . . , . , . , . . , , , . . , . . . -
Children's Services ..",..."..,...".".".,.....".,.,"',., 5 - 15 .
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HELP Service Desk . , , . . . , , , , . , . , , , . , , , . , , , , , . , . , , , . . . , . . , , , " 5 - 28
Fiction and A-V Collections/SeatinglTerminals ."""""".""."" 5 - 33
LisleningNiewing Stations ....".,."",.""",.".,"""',.,' 5 - 36
Page Station ",..'" , . . , , , , , . , , , , , , , , , . , , , , , , , , , . , , , , , , . . , " 5 - 39
Building Maintenance ,.""""""".",.""",""""',.., 5 - 42
Garage ,."",."""".""""..",."."..,"",..,",., 5 - 45
Mail Room'" , , . , , , . , , , , , , , , , , , , , , . , , , , , , , , , , , , , , . , , , , . , , , , , .' 5.47
SECOND FLOOR
Information Desk , , , , . , , . , , , , , , , , , , , , , , , , , . , , , , , . , , . , , , , , , . , .. 5 - 50
Reference Collection ."",.,..,.""",.,....".,.,"",.,"" 5 - 54
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Page Station/Hourly Page Commons "."..,.,. '~er.sed,e, ,... , " 5 - 58
Discussion/Study Rooms ,., , . . , . . , d '\f\' CQ~ , , , . , , . , , , , , , , , , " 5 - 62
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ILL- Office .',." ~O\ .\(\ . , , . , , , , . , , , , , , , , , . , , , , , , . . , , , , , , " 5 - 65
Non-fiction CollectionlTerminals """.",..""".""".,""'" 5 - 68
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Periodicals .."""".",.""""",..",.,"""',.,",.,' 5 - 71
Vending Area "...."""",.",.."""."".,',.,.,",.". 5 - 73
THIRD FLOOR
Lobby ,.",."",.,.",.."."".".."""',.".."."..,,. 5 - 75
Teleconference Room .."""..",..",."."".".,',.,',.,.. 5 - 77
Business Office. . . , , , , . , , , . , , , , . , , . . , , . , , . , , , , , '..:.eo- eO\~\~~ 5 - 82
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Commons, , , , , , . , , . . . . , , . . . . , . '0' \f\' CO, . . . . , . . , , , . , . , , . . .' 5 - 86
Board Room ...., ~O\'\0C\~~~ . . , , . . . , . , , , , . . , . , , , . . , , , . " 5 - 89
Kitchenette .........,...,..,.....,..,.,......"..,..,',...,' 5 - 91
Staff Room ,.,.,.".,.......",..,...,......,..".".,.,..., 5 - 92
Staff Training Room ...".."..""."""""".,...".,',.., 5 - 95
Publications/ProQuction Lab . . .., , . , , , , . , , . . . . , , , , , . , , . . , , , . . , , . .. 5 - 98
A-V Production & Equipment Inspection Room .."""..""".."., 5 - 102
Director and Assistant Directors Office "".....,..,...,..",...,. 5 - 1 07
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Information Coordinator's Office, , , , .. , .. .. . , , , , .. , , .. , , . , . , .. , " 5 -114
Adult Services OfficelWork Area """".,.""".",.", 'O\\\Op 5 -117
Children's Service OfficelWork Area """... '(lo.erf;J~?, ~ , , , , " 5 - 124
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Development Office, . , , . , , , , . 'oeo. ~. . , , , , , , . . , , . , , , , , , , , , , " 5 -128
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Technical Services \,\0\, , , . , . , , , , . , , , , , . . , , , , , . , , , , , , , , , , , , " 5 - 132
A-V Software Inspection Units "".',.""""""""""""" 5 - 137
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Computer Systems Support , , , , . , , , , , , , , . . , , , , , , , , , . , , , , . , , , , " 5 - 141
Contract Cleaners Workroom/Storage
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""."", ...."..""",.,.
GENERAL BUILDING DESIGN REQUIREMENTS
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PROJECT PHASING, , , , . , , , , , , , . , , , , , , , , , , , , , , . , , , , , , , , , , , , , , , , , , , . , , " 6 - 1
INTERIOR DESIGN """""",."""",..""""',,.,,",""",.,. 6 - 2
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Handicapped Access ""."",..",.,."".,.",,""""""""",. 6 - 2
Entrances , . , , , , , , , , , , , , . . . . , . , . , , , , , , , , , . , , , . , , . . , . . , . , . , , , , , , , . , .' 6 - 3
Floor Load 'capacity "".":"""""".,.",.,..".."""""".",, 6 - 4
Lighting """"".""",."".""""..","',.."..,"""',.,' 6 - 4
Light Leveis """,."."""".",..".,..,.,.,""""',..,""'" 6 - 5
Electrical Service ,."""".".,."""".",..,..,..,,""",.,.,',. 6 - 6
HeatingNentilation/Air Conditioning """""".""""""".".,""'" 6 - 6
PlumbinglWater Control and Security , , , , , , . . . , . , . , , . , , , , . . . , . , . . , , , , , . . , .' 6 - 7
Drinking Fountains """""..".""""",.,.",.,..,"""""",. 6 - 7
Fire Protection .,.",.' , . , , , . , , . , , , . , , . . , , , , , . , . , , , , , , , , . . , . , , , . , , .' 6 - 7
CustodiallEquipmenUMechanical Room ",.,.."""",.,."",.""..",. 6 - 7
GlasslWindows ".,.,..".."".,..".",..."",."."."".,',.,.,. 6 - 8
Doors, . .. ,. , , " " . , , , , , :. , , " , . , . , .. , . :. , , , , , , , " . , , , , , , , . , .' , , , .' 6 - 8
Floor Coverings .,."""."""""",.",."".,"',..,..,""',.,' 6 - 9
Public Address System " , , , , , , , , , , . , , , , , , . , , , . , , , . , , , , , , , , , , , , , , . . . , ,. 6 - 9
Restrooms """""..""",.",.."",.,.,."",..,."..,""'" 6 - 1 0
Materials/Finishes/Colors .,.".",.",.",..",."",',"',.,',.,"'" 6 - 1 0
Automated Systems and Communications ."""".""."""",..""", 6 - 11
Telephones and Electrical Outlets .""""""..",."""""",.,,..,' 6 - 11
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Automated System Data Cabling , . , , . , , , , , , , , . , , . . , , , , , , , . , , , . , , , , , " 6 - 11
Public Access Catalog "".""""""".."",.""",'".,"'" 6. 12
Coaxial Cabling ..",.",..",.".,.".",.."',,.,',..,.,""',. 6. 12
Equipment ",.".""...,.,.".,...".",.,",.,',.".,.".". 6 - 12
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Graphics/Signage ,.",."..,..",.."..,....".,.""..",.,...,..".
Display Areas/Fixtures ...",.".".,....."".","",.,.,.,",..,.,.
Clocks , , , , , . , . . , . , . , . , . . , . , '.' . . . . . . . , , , , , . , , , , , . . , . . , , , , , , . , . , .
Shelving ,.,..".,...,.,..,.....".,.",....,.,"',.,..".,.,..,',.
Sheiving and Storage Capacities ".".........."..""...",.,.",',.,.
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Shelving Layout ""."""",.",.".",....,..",..,..,",.,.,"" 6 - 15
Basic Allocation of Space ,..":."",."""""."",."""""",,. 6 - 16
Furniture """,.""""",.",."""....",."".",..""":,, 6 - 17
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Millwork """""."."."",."".,.""",.,,"""",.,""',. 6 - 17
Acoustics ,.".""""""."..""",..""",."..,.,',."..,... 6 - 18
Keys/Locks, , , , , , , . , , , , . , , , , . , , , , , . , , . , , . , , . , . , , , , , , , , , . , , , . , , , , , " 6 - 18
Building Security and Alarm System "".",.".,.""".,.""",.".,.. 6 - 18
Fire Alarm System and Fire, Sprinklers , , , , , . , , . , , , , , , , , , , , , , , , , , , , , , , . , , " 6 - 19
Energy Saving Design/Devices ,.""""".""""""""",.,""'" 6 - 19
Operations and Maintenance .' , , . . , , .., , , , . , , , . , , , , . , , , , . , , , , , , , , . . , . , ., 6 - 19 0
Fire Extinguisher System """"."""".""",..,.",..".,',.,'" 6 - 19
Library Materials Security System ",.."".",.",..."."".,""',.," 6 - 19
APPENDICES (l
APPENDIX SUPPLEMENTARY PROGRAM INFORMATION
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IOWA CITY PUBLIC LIBRARY
ACKNOWLEDGEMENTS
Iowa City Public Library Building Program
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The individuals and groups noted provided both information and insight to the study of the space needs
and development of the library building expansion program for the Iowa City Public Library.
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The staff coordinators and Library Director spent considerable time and effort in the drafting and editing
of the major narrative portions of the library building program and in review of the entire document
provided, ,
Staff Coordinators/LibrarY Director
Barbara Black - Technical Services Coordinator
Maeve Clark - Information Services Coordinator
Susan Craig - Assistant Director - Director 7/1/94
Larry Eckhoit - Director of Development
Lolly Eggers - Director to 6/30/94
Debb Green - Children's Services Coordinator
Martha Lubaroff - Office Manager
Carol Spaziani - Community and Audio-visual
Services Coordinator
Facilities PlanninQ Committee
Stephen Greenleaf
Anne Hargrave
Charies Traw
Susan Craig
Lolly Eggers
Debb Green
Carol Spaziani
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Iowa Cltv Public Librarv Staff and Board
Architects
Jeffrey Scherer
Kara Planchak
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IOWA CITY PUBLIC LIBRARY
SUMMARY
This substantial document concludes the initial Iowa City Public Library building expansion project space 0
needs assessment and library building program development.
The project was initiated by the Library Board which appointed a Library Facilities Planning Committee
composed of Library Board, Foundation and staff members to oversee these planni~g efforts, In the
development of the library building program which specifies in detail all of the functional and spatial
improvements to be made, the Library Coordinator's, Assistant Director and Director wrote the detailed 0
sections from which the space allocations were drawn by the consulting librarian. There was considerable
review and discussion with the project architects providing conceptual test drawings of the various
alternatives.
The best course of action has emerged as the library building program and related initial expansion
concepts were cpmpleted in the early Summer of 1994, ()
The library planners are ready to embark on the third planning phase to develop schematic designs and
accurate cost estimates,
Whv Was This Substantial PlanninQ Effort Necessarv?
.
The present 47,000 square foot library opened in 1981 to serve a population of 66,000,
That population will grow to over 100,000 within ten to fifteen years.
.
The library has literally reached capacity for collection, seating, services and staff.
.
While new technology has been an important part of the tremendous growth in services
at the Iowa City Public Library, a limit in development has been reached,
Section 1 of the program documents the 1993 Library Space Needs Assessment which identified
expansion of the present library building as the best solution in terms of service to the community and
allocation of resources,
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What Modifications to the Library Are ProQrammed?
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By completing the second floor, 7,000 square feet, and adding a complete third floor of
23,000 square feet the library' will be increased approximately 64% in area on the
existing site, It is estimated that this will provide adequate building area to 2020 and
possibly beyond.
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Section 3 documents in specific detail the utilization of each square foot of building area,
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What Benefits Wiilthe Users and Community Receive From This Investment?
. The main floor will be reorganized as a popular library for print and non-print materials,
. The children's room will expand with additional space for programs, collection,
C equipment and staff service areas.
. The circulation desk, service and work areas and the lobby will be reconfigured for I
better service to the user and more efficient use of staff,
. The entire expanded second floor will be utilized for information services, the non-fiction
C and magazine area,
. The addition of CD-ROM and other computer user stations will more than double,
. Study and group discussion rooms will be added for users. I@
(: . On the third floor, a teleconferencing room will be established for community, city and
library use.
. The staff facilities - administration, support workrooms and offices - will move to the
third floor with the provision of adequate storage areas,
I: Section 5 describes in detail ail of the improvements which will be made to the library.
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In addition, many structural and physical changes are required to provide for new technology and
maintain a comfortable environment. These provisions are documented in the sixth and final section of
the program.
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9 ('\ The Iowa City Pubiic Library has been one of the leading libraries in the county as measured by ail
I performance measures, The research and planning which has gone into this library building program
I provides for an expanded facility which will serve the area very weil for many years,
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SECTION 1
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IOWA CITY PUBLIC LIBRARY
BACKGROUND AND HISTORY
The Carnegie libraries which heralded the development of public library service in the early part of the
century have even in the smallest communities run out of sufficient space years ago, In many cities like
Iowa City, the Carnegie Library was added on to one or more times and then abandoned in favor of a
new public library designed and sized to meet the needs of the present time and ,the immediate future.
For Iowa City, this resulted in a 1981 47,000 square foot library serving a 1980 city/county service area
population of 66,347. The pasltwelve years have been by any form of performance measure very
productive in terms of delivery and use of public library service in Iowa City. This success and a variety
of other factors have resulted in a library which has been out of growing room for at least three years.
Factors which have had an impact include:
.
HiQh Levels of Public Librarv Use for the Existino Population, The demographics in terms of
education, 'age, econ,omics and location have made the Iowa City Public Library one of the most
heavily used public libraries for its size in the entire country, This places demands on all areas.
.
ContinuinQ Population Growth, The service area population increased by 16% from 1980 to
1990, 77,122, and is projected to increase by 9,9% to 84,800 in 2000 and by 10,3% to 103,600
by 2010,
.
IncreasinQ K -12 School Enrollment. The Iowa City Community School District projections, 1993
_ 2002, anticipate that "enrollments in all grades is projected to grow by approximately 700
students (8 percent growth) in the next four years with total enrollment remaining stable at the
new high level for the remainder of the decade," Total projected enrollment - 9,508 in 1993
to 10,202 in 2002, '
Non.public school enrollment, 1992 . 1993, including home schoolers (55) is 953, Regina
Catholic School's current enrollment of 755 is projected to grow by approximately 30 annually
to reach 970 by 2000, The other schools also anticipate proportionate growth.
.
Increasino TechnoloQical Opportunities, The library has 149 pieces of audio-visual equipment
in use. The library catalog, the circulation system and the internal management system currently
utilize 33 terminals with more to be added this year. CD-ROM is becoming an important
reference resource,
.
Growth of Staff, The staff complement needed to serve community needs has increased from
26 staff in 1981 to 40 FTE, plus 40 part.time staff and 50 to 60 volunteers, Adequate work and
service space is critical.
.
Shelvino and Seatino at Capacity, Seating has been reduced by over 10% due to crowding.
The library collection would be over shelving capacity if the circulation wasn't so high.
The Iowa City Public Library is one of the finest public libraries in the county but needs adequate space
to meet the community's needs.
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IOWA CITY PUBLIC LIBRARY
CITY PLANNING CONSIDERATIONS
From the Growth Policies for the City of Iowa City . Department of Planning and Community
Development, November 1992.
. Both Iowa City and Johnson County experienced an 18% increase of populations from
1980 to 1990, Iowa City became the sixth largest city in Iowa at 59,738,
. Due to growth at the University, increased industrial operations and continuation as an
attractive retirement community, this growth will continue.
A basic assumption, "the posture of the community will be one of maintaining the
quality of life we have come to expect in Iowa City while accommodating and
managing 9rowth as It occurs,"
EXISTING POLICIES
"Iowa City's approach to growth has been to encourage development to take place In a compact
manner contiguous to existing development."
"Annexation is approached conservatively and advocated only for expansion of industrial
opportunities. ... Minimal annexations to Iowa City have occurred in the past ten years."
"Given the rate of growth experienced in the last ten years and the promise of growth in the
future, now may be an appropriate time for the City to take a more proactive role in managing the
direction of development through annexation." .
ANALYSIS
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The conditions which support the maintenance of a strong central library with no branches are:
1. Under 100,000 population in the library service area;
2, Little dispersion of the bulk of the using population - within 2 miles and/or fifteen minutes
of the existing library;
3. Central location with convenient access to the existing library with substantial public
parking available within a three block area; and
4, Location of existing library in the strongest retail, business and activity center of the
community,
Location of branch libraries in other high traffic areas of the community would not remedy the space
problems of the Iowa City Public Library, However, it would dilute the concentration of resources and
possibly the quality of library service.
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IOWA CITY PUBLIC LIBRARY
SUMMARY - LIBRARY SPACE NEEDS ASSESSMENT STUDY -1993
f Recognizing the growing shortage of space and other related library building problems, the Iowa City
Public Library Board initiated a study of library building needs to determine the best alternative for the
future, A Facilities Planning Committee working with a consulting librarian has gathered and reviewed
information related to the public service needs of Iowa City through 2010,
( FINDINGS - THE EXISTING SITUATION
. The Iowa City Public Library has experienced heavy and increasing use over the past eleven
years, 67% of the library service area population have library cards and the annual per capita
circulation of materials is 13 items for every service area resident. These measures of use place
the Iowa City Public Library among the most productive public libraries in the country,
(
Iowa City is the fastest growing area in the Upper Midwest. The current 1990 census library
service area population of 77, 122, an increase of 16% since 1980, is projected to grow to 84,800
(9.9%) by 2000 and 93,600 (10.4%) by 2010,
.
.
The present, 47,350 square feet, 1981 library building was downsized during planning,
approximately 4,135 square feet, from the programmed library of 51,485 square feet designed
to serve a population of 70,000.
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The library building was designed so that an additional 7,200 square feet could be added to the
partial second floor, A 1993 structural analysis found that with reinforcement, the building could
accommodate a partial or complete third floor for a potential total building area of approximately
79,000 square feet.
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CONCLUSIONS - LIBRARY SPACE NEEDS AND ALTERNATIVES
.
A variety of new services and the impact of advancing technology has resulted in increased
space required to accommodate new library material formats such as CD's and videos and new
information sources .. CD.ROM, databases and automated catalogs, At the spme time, the
publication and acquisition of print materials has reached new highs, The library collection is
projected to grow by 11.5% in the next ten years,
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Both the population the Iowa City Public Library was designed to serve and the original
conservative space per capita projected, .7 of a square foot, were exceeded before 1990.
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Based on the population, use and service projections of the library, a minimum per capita library
space allocation of ,8 square feet, should be used in planning,
The "shortfall" in library space needed based on minimum population projections ranges from
( a current 14,350 square feet to 27,500 square feet in 2010, Rev, 9/3/93
, Additional Library
Population Gross librarY Area Space Needed
1990 77,122 x ,8 61,700 14,350 sq, ft.
( 2000 84,800 x ,8 67,800 20,500 sq, It,
~ 2010 93,600 x ,8 74,900 27,500 sq. It.
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IOWA CITY PUBLIC LIBRARY
. To meet library building needs, the Iowa City Public Library should add 20,500 square feet of
space by 2000 and possibly 27,500 square feet by 2010 depending on the impact of technology
and the actual population growth,
.
The addition of library space can be accomplished in the following way:
Expansion - Off-site to Adiacent Propertv, Of the three alternatives - across the alley to the
north, across College Plaza to the south or on to commercial properly to the west - design
considerations, cost and availability of properly eliminate all but possibly the west expansion from
further consideration,
Expansion - On-site, The completion of the second floor and the addition of a complete third
floor would bring the library within approximately 5,000 square feet of the projected 2010
minimum space needs, However, the cost of reinforcing the existing building is estimated at up
to $600,000 and the feasibility of expanding public services into additional third floor space is
unknown,
Branch Libraries, Due to the compact library service area, the strong city commercial and
service center and the fact that concentration of library resources will result in their best and
most efficient use, the consideration of branch libraries should be delayed until the using
population exceeds 100,000 and has dispersed substantially beyond the present two.mile radius
of the library, The development of branches may then be a suitable long-range expansion
alternative,
Bookmobile Service, A bookmobile would not alleviate library space needs but could be used
to enhance services to special populations such as children and the elderly.
RECOMMENDATIONS
The on-site expansion of at least 20,500 square feet with the completion of the second floor and the
creation of at least a partial third floor should be studied in detail and, if acceptable, proposed as a
capital projecl. The next alternative is off-site expansion to the west. '
Planning will require:
. Preparation of a detailed library building program; completed June, 1994
. Architectural design and layout drawings;
. Further engineering analysis; and
. Detailed estimates of cost.
Proqram Note: May, 1994
In the development of the library building program, it was determined that the construction of a complete
third floor meet the projected library space needs in the most cost effective manner.
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IOWA CITY PUBLIC LIBRARY
BUILDING SPACE NEEDS STUDY SURVEY. SUMMARY
r Thirty persons (20 staff members, 5 board members and 5 members of the Facilities Planning
Committee) responded to a seven page survey in January 1993, prepared by the consulting librarian,
to assist in the evaluation of the Iowa City Public Library's space needs and to provide data for assessing
alternatives to correct any deficiencies in space usage,
There were two sections to the survey, the first a space needs check list requested comments on
t building elements and building areas requiring improvement and the second asked eight questions
regarding current conditions and future needs in the library,
Complete detail of the two components of the survey are available in the Appendix,
, ( SUMMARY - SPACE NEEDS CHECK LIST
Primary issues or pressure points involved in this public library building are briefly summarized below
by. category,
C Most Comment
Although ramp parkinq is available, the lack of close by spots and the congestion at the ioading or short-
term zone caused considerable comment.
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There needs to be more restrooms. larger in size and more visible to the public, Some adjustments are
needed to meet Americans with Disability Act (ADA) requirements,
The Circulation Services' reshelvinq area, and book sortinq rooms are very crowded and the latter is in
an inefficient location on the second level. The Children's Services staff work stations and collection
shelvinq space are also crowded areas requiring considerable expansion.
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The public entry has several problems: energy loss and drafts into the .building, caused in part by the
way the automatic doors have been placed; snow, ice and water conditions; and some public confusion,
stemming from the gates in place for circulation desk functions.
The problem of obstacles to efficient interior people flow surfaced repeatedly in survey responses. There
is some general congestion on the main level with lines at the check-out stations being a major indication
of "people clustering", Entry/exit paths are crowded and confusing and display shelving is an obstacle
in other major paths, AN seats for the public need to be out of the traffic flow,
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Interior siqnaqe received mixed reviews, One person suggested that the signage plan could be reviewed
again in light of ADA requirements,
Layout of maior areas received favorable comment with crowding and path obstacles for older people
and those with disabilities being improvement concerns,
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The book drop is too small, has location problems and causes some damage to materials, There were
some calls for drive-up window service and for a curb-side unit.
General storaqe in the building requires some attention,
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Moderate Comment
Seatino and furniture are cramped in certain areas and more seats are needed. Acoustics for a busy
facility are fairly good although noise carries to the upper floor at times.
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The followino buildino areas are crowded and some expansion is n~eded: adult shelving, children's
seating, 'A-V collection space, Information Services' desk, reference shelving and seating areas, study
rooms, Technical Services workroom, administrative offices, graphics lab and the board room,
The heatino, ventilation and air conditionino system causes uneven temperatures in some locations,
Lighting is fairly good, although dim in selected areas and there is glare at the public catalogs,
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Meetino rooms are a good service and well-used. There is some interest in providing a mid.sized room
and a larger type meeting room,
General buildino access features receivino considerable favorable comment. Improvements for those
with disabilities would include wider shelving aisles, more accessible restrooms and adjusted furniture,
shelving and catalog arrangements. The two floor arrangement causes some confusion about the non-
fiction collection and provision of staff on the second level is often mentioned, Exterior signage would
be improved by a better, more visible hours open sign and access into the building is sometimes
hindered by underfoot conditions at the entrance,
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The location/adiacent relationship of areas with major service desks close to each other is rated good
although this affects noise and traffic path conditions at times,
Review of the book securitv system mav be needed and there is some vandalism of materials in the
second floor restrooms and in other isolated pockets of the building.
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Lowest Comment
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Shelvino and collection displavs are crowded with display 'units blockino some paths, Sight lines in the
building require some review to eliminate dead spots and hidden areas. Staff security is generally good,
although the unstaffed second floor and the lack of close parking are concerns,
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The delivervlloadino area is limited by other uses and by poor alley access to it.
The A-V Services Lab is too crowded and isolated, Work stations for Information Services staff are
inadequate, There is also crowding in the Community/Outreach Services Department and some
responses suggested that it could be combined with or be closer to A-V and graphic operations,
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Major communication systems in the building were often evaluated as good or adequate: More lines and
telephones are recommended with wire/cable management improved. The public address system can
be jarringlintrusive at times and cannot be heard in a few areas of the building,
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SUMMARY. GENERAL QUESTIONS
The general questions portion of the survey identify current conditions in the building, future service
needs in an improved facility and issues related to the possible development of a branch library as a way
to satisfy space needs for the Iowa City Public Library. ·
The current building's open and spacious feeling, its friendly and customer-centered environment and
its accessibility were rated highly as assets or strenqths of the facility that should be retained or
enhanced, Good and accessible collections and the current location of the building are also strong
points,
The lack of general space and the congestion in the building is the most major phvsical limitation of the
present Iowa City Public Library, Parking concerns, inadequate storage space and the lack of adequate
work space' for staff are also serious deficiencies, There are very few primary functional areas that are
not affected by space concerns,
The follOWing existinq collections, areas or services received most comment as those requiring attention
and improvement: public and staff areas in the children's department need more room; various areas
in the information services department need expansion; larger A-V collections; and the addition of a staff
person or service desk on the second floor.
Computerized information resources, equipment and software were most often mentioned as new
collections and/or services to be considered in the improvement of the public library building, Three
persons called for an emphasis on outreach' programs also,
Computer issues and needs led the list of what new Iibrarv or technoloqical trends should be considered
in the long-range planning for and improvement of the Iowa City Public Library, These included
electronic based information resources, expanded computer and modem hook-up to library services,
retrieval of off-site information by way of computers, the provision of more terminals and printers for the
various databases available and' public access to personal computers in the library, Other suggestions
included the use of assistive technology for those with disabilities, the integration of A-V materials and
services into general services, more telephone lines, assessment of the impact of fiber optics and
attention to cabling and wiring needs,
Lack of adequate space in staff work areas is a major obstacle limiting efficiency and service to library
users, Most often mentioned by survey participants were work areas in the following departments:
Circuiation Services, Children's Services, A-V/Community Services and Technical Services, The general
designllayout of the Circulation Desk area needs some review and the location of coordinators' offices
requires discussion,
There was a mixed reaction to the idea of the creation of a branch Iibrarv as a partial solution to the need
for additional library space, Nine participants were in favor of this concept, five were in the maybe
category and five were opposed to the idea, Some felt that a branch would improve access to library
services, but that it would not solve the downtown library's space issues and problems,
1 - 7
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EXISTING LIBRARY SPACE
, c ALLOCA TION AND UTILIZA TION .
from the 1993 Library Space Needs Assessment Study
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IOWA CITY PUBLIC LIBRARY
EXISTING LIBRARY SPACE ALLOCATION AND UTILIZATION
As an important aid in determining the future space need of the Iowa City Public Library, it is essential
that the present utilization of space be accurately calculated. While there has been some modification .
of the Circulation Desk and the adjacent area, the addition of a partitioned reference office area at the
east end of the second floor public shelving area and the conversion of the second floor study room to
use as the children's librarian's office, the basic allocation of space has been alter.ed in many small ways
from the original plan - with the addition of the computer equipment throughout the building and the
equipment increase in general in the reference area, Shelving areas have been modified to
accommodate various non-print formats and popular circulating collections such as LARGE PRINT and
new books. Page stations have been added on both public floors,
OVERALL BUILDING MEASUREMENTS
Gross building measurement - exterior wall to exterior wall
Main Floor, On average recognizing that there are exterior recessed spaces on the north, north east
and south sides of the library, In addition, there is an exit stair and storage area (Eggers Alley) in the
space between the west exterior wall of the library and the adjacent building - 4.5' ENV x 125' N/S.
Approximately 4,5' x 91' = 410 square feet of "found space" storage, '
177' ENVx 177' N/S (average between exterior)
31,300 square feet
less niches and College Plaza entry
recesses (but not Linn Street
exterior entry)
[- 900 square feet]
West exit, stairs, storage
563 square feet
Main Floor Gross Area
30,963 square feet
Second Floor, The second floor does not extend over the souths ide College Plaza - lounge area,
children's room and the meeting room nor does it extend out over the Linn Street, east side entrance
and media lab areas, The second floor, only partially completed in an "U", has a gross dimension of:
164.5' ENV x 150' N/S = 24,675 square feet of enclosed space and buildable roof area
The actual gross second floor area of the building is 16,384 square feel.
The remaining roof area for future building expansion is approximately 7,200 square feel.
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IOWA CITY PUBLIC LIBRARY
Finished Second Floor Area Square
Feet
College Plaza to Linn Street - primarily public area 0
163.5' E/W x 54,5' N/S 8,911
Linn Street to alley on north side - primarily staff area
54,5' EIW x 95' N/S 5,178 o.
Staff Room, Storage, Restrooms, Mechanical
Area along north side alley - staff area .'
54' EIW x 42,5' N/S 2,295 7.473
Second Floor Gross 16.384 0
Build Up Area
Total Gross BUilding Area 47,347
Interior Skylight Area - deduction from gross second floor expansion area 0
8' x 27' 216
8' x 26' 208
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424 ..
Second Floor'Expansion Area = 7,193 square feet [7,200 square feet] O.
Square
Other First Floor Roof Area to South and East Feet
East Side ,
0
( A-V Lab 13,5' E/W x 43' N/S 581
South Side .1'
Children's Room ) 43' E/W x 29' N/S 1,247 0
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Lounge - Periodicals ) 42,5' EIW x 14' N/S 595
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Meeting Room ) 40.5' x 40' 1,620
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) 13' x 43' 559 0
(total 2,179 sq. It.)
4,602
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IOWA CITY PUBLIC LIBRARY
BLOCK LA YOUr DIAGRAM BY LEVEL
FIRST FLOOR
DISCUS IOH R W5 IC
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IOWA CITY PUBLIC LIBRARY
TABULATION OF EXISTING AREAS - NET INTERIOR SPACES
(Square Feet Rounded to the Closest 5 It,)
MAIN FLOOR
EntryNestibule/Lobby
MeetinQ/Conference Rooms Area
Gross block of space - 56' x 55'
[less niche 176 square feet - 3,080 gross square feet]
Meeting Room
Storage
Kitchenette Area
Projection Room
Conference Room (east)
Conference Room (west)
Circulation Desk Area
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10' in front of desk
Circulation Reshelving Area
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2,525
1,650
150
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150
285
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250
1,865
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IOWA CITY PUBLIC LIBRARY
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MAIN FLOOR - continued
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Media Lab (includes dark room)
A-V Office
Studio
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Non-public Area
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Garage (40' D x 16' W)
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Indexes
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1,620
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660
860
100
1,085
520
375
190
1,595
125
260
800
410
2,190
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SECOND FLOOR
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Public Collection and Seatinq
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Table Study Seating,
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Public - Staff Areas
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Square
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7,840 I
4,455
200
2,510
675
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140
50
400
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IOWA CITY PUBLIC LIBRARY
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SECOND FLOOR - continued
Technical Services
2,255
Open Office, Shelving
1,915
220
Computer Room
Technical Services Office
120
Public Corridor to Elevator
580
68.5' x 8,5'
Storaqe Room
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17 x 14,5
245
Staff Break Room Area
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Kitchen
90
Seating/Eating Area
755
Boiler Room
290
Any modifications in building areas need to start with these basic units -- increased' or decreased in their
size. Proximities and relationships of blocks of space are also important. This is well-illustrated in the
layout of existing spaces appearing earlier in this section.
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IOWA CITY PUBLIC liBRARY
EXISTING AND PROJECTED SHELVING
(in 36" double-faced 84" H equivalents unless noted)
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Collection Cateqorv
Current Collection
in Volumes/Items
Projected Collection
in Volumeslltems
ADULT
FIRST FLOOR (new plan)
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Adult Fiction (G" My" SF" W) 63,5 80
LARGE PRINT 7 10
Y A Fiction 7 10
Easy Reading 0,5 0,1
Foreign Language 3,5 3,5
C New Books 5,5 2,5
Paperback Racks 9 racks 9 racks
Comics 2 units 2 units
Games 2 (42") 2 (42")
Fiction on Tape 1.5 3,5
Movies 3.5 5,5
(. CD's/LP's [all CD's in proposed] 9 Ig, units 10 Ig. units
Periodicals 12 (84") 30 (42")
Newspapers 3 (42") combined with Per.
SECOND FLOOR (new plan) 10
t New Books 0 3,5
Adult Non-fiction 225 261
Video - Non-fiction 10 15
Audio - Non-fiction 6 9
Language Learning Center 5 7
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( New Books 1,5 1.5 (42")
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jE 30 35 (42")
jE Reader 3 4 (66")
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Y." Caldecott 2 bins 4 bins
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Board Books 1 unit 2 units
Fiction 36 27 (66")
Non-fiction 22 29 (66")
Homework Center (NF) 1 1.5 (66")
(I Magazines 1 1 (66")
i' Reference 1.5 2 (42")
, I Holiday (NF) 6 6 (66")
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, Video 1.5 3 (66")
10 Books on Tape 1 2 (42")
;',,~ Audio Books 2 units 2 units
"l J Music (cassettes/CD's) 3 Ig. units 6 units
Toys 1 Ig. bin 2 units
~'I Paperbacks 2 racks 2 racks
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IOWA CITY PUBLIC LIBRARY
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EXISTING AND PROJECTED SEATING
Opening Proposed
Dav 1994 Plan - 6/94 0
FIRST FLOOR
. Entrance (Vestibule/Lobby) Benches 5 5 8
. Temporary (Service Desks: 0
Info"Circ,,"HELP) 1 3 6
. Special Use
A-V, Terminals', Vending (8) 65 48 23
Lounge, Typewriter, Ref. Equipment (A-V=19)
and Resources, etc, (Terminals=4) 0
. Tables 1-place 4 4 4
2-place 26 28 0
4-place 0 4
'. . Study Rooms - 2 & 6 place 22 16 0 0
. Lounge 1-place 7 6 24
2-place 22 26 0
0
Subtotal 152 140 65 0';
CHILDREN'S (1st FLOOR)
Special (A-V, Play, Preschool, LAN) 12 15 26
Tables/Counters (Carrels) 16 16 22
~ Lounge 4 4 4 0
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IOWA CITY PUBLIC LIBRARY.
Opening
Dav
, 1994
Proposed
Plan - 6/94
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SECOND FLOO~
· Lounge
1-place
2-place
0 0 1
5 4 61
[1 t] [2t] [9 A-V]
[4 A-V] [2 A-V] [8 vending]
[44 Ref,]
4 2 36
34 (17) 36 . (18) 32 (16)
16 ( 4) 12 ( 4) 12 ( 3)
8 ( 2) 6 20
6 0 22
..
0 0 31
28 24 16
'. Temporary (Info,. Desk)
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. Tables1-place
2-place
4-place
Carrels
· Study Rooms
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TOTAL . SECOND FLOOR
101
84
231
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TOTAL - FIRST FLOOR
189
. 175
. 117
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TOTAL SEATING
285
259
348
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3rd Floor Teleconference Room
150
150
150 ++7 (possible
50 further
expansion)
TOTAL
200
200
250
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IOWA CITY PUBLIC liBRARY
STAFF SPACE REQUIREMENTS
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Since 1981, the library staff complement has increased from 26 to 40 FTE full-time equivalents, plus 40 hourly
pay employees and 50 to 60 volunteers working part-time each week, After the passage of the special 1992
operating levy, the last 5,5 FTE permanent positions were added, While staff and volunteer workers in the library
have increased more than 100% in the case of staff and even more in the case of volunteers" there has been
very little increase in actual work or related staff public service space,
STAFF WORK AND SERVICE STATION CHANGES SINCE 1981
.
Creation of a second information services staff open office
in the non-fiction seating area
.
Conversion of the second floor conference room to use
as a children's librarian's office '
.
Creation of a second floor page shelving station with
some space taken from adjacent offices
.
Creation of a first floor page shelving station from
a conference room
.
Creation of a first floor reference page station from
an existing 160 square foot office
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Remodeling of the circulation desk estimated gain
150 - 200 square feet out of general building
circulation space
Total net increase in staff work and
public services space
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+ 400 sq, ft,
+ 140 sq, ft,
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+ 135 sq, ft.
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725 sq, ft,
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Thus, the net increase in staff work space has been the equivalent of approximately five workstations calculated
at 125 to 150 square feet.
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These needed additions to staff work space have, for the most part, been at the expense of the library public
services area,
. Addition of two-person "corral" behind Information Desk.
. Addition of second workstation at Children's Service Desk,
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IOWA CITY PUBLIC LIBRARY
STAFF ALLOCATION
Department Full-time Eauivalent
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Permanent Temporary Total
Individuals
Administration 5,5 1.5 6,225 11
{: Information Services 5.0 2,525 7,525 18
plus desk, two of four
management team members
Community and Audio-visual Services 6,0 1.0+ 7,0 8
( (verify)
Children's Services 4,5 4,5 6
Circulation and Switchboard 7.75 5,525 13,275 24
C Technical Services 8,5 1,0+ 9,5+ 13
Development Office ~ J 2,125 -4
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f Permanent Staff 39,25 FTE
Temporary Aides 11.46 FTE - 458,5 hours per week
. 50.7125
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WORKSTATIONS FOR STAFF
The following comprehensive tables prepared by the Library Staff identify and describe all of the current staff
workstations, The tables illustrate both the substantial need and complexity involved in this issue,
In 1993, there are approximately eighty-nine staff workstations, Many, 45, are the primary "home base"
workstations for specific staff members, However, there are 31 "generic" shared workstations occupied by
a variety of staff and volunteers, plus 13 public service workstations occupied by many staff members, Only
7 individual offices are used by one staff member, A number of offices and workstations are shared by "work
in a basket" staff members,
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There has been a substantial increase In the use of and complexity of library operations which has resulted
in necessary additions of both technical staff and the required equipment. Planning projections indicate that
in 1994, at least two terminal based workstations will be added,
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The library building program written in 1976 and revised in 1977 recommended the serious consideration of
the installation of a "computer-assisted circulation system" by opening day. Provisions were made for conduit
and duct work to carry cables to "computer consoles" and a 200 square foot area in Technical Services
designated as a "Future Data Processing Room."
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LIBRARY COMPUTER SYSTEM AND TERMINALS .
"If only we could predict the future"
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While the terminology may be dated, the provisions were forward looking. Today, the library's central
computer system upon which the acquisitions and cataloging is based controls circulation and provides
bibliographic information to users and staff. There are now a total of thirteen public terminals, ten on the first
floor and three on the second floor. Of the twenty-three staff terminals, fourteen are located on the first floor
- .
and nine on the second floor. These thirty-three terminals are connected via Ethernet using four terminal
servers located in Technical Services, the administrative offices, the switchboard and the Children's Room.
System software upgrades and other enhancements are made with regularity.
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CD.ROM Access. A public microcomputer network of eight machines. (plus two for staff) provides access
to twelve CD-ROM information titles. Administrative functions are supported through a local area network
of twenty-one machines and six printers.
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Future Needs. . An expansion of both the number and functions of public and staff terminals is a
primary future concern. The Information/Adult terminals/workstations, will double from the present
seventeen to thirty.four. No information was gathered on the children's or other department needs.
Internet access for the public is being explored and the development of an interactive media
collection is planned.
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IOWA CITY PUBLIC LIBRARY
AUDIO.VISUAL EQUIPMENT STATIONS
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CD ListeninQ. A study conducted in 1992 revealed that the two in-house listening stations are adequate to
meet user needs with one unit available for use 48% of the lime. A third A-V disc player which allows
remote access is infrequently used.
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Video View Stations. There are four video viewing stations -- 2 at the A-V desk, 1 in the A-V lab and 1 in
the second floor video non-fiction area. A recent survey showed there is 36% chance of gaining access to
a first floor. viewing station without waiting.
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A-V Lab. There are a variety of basic multimedia production stations for use. In a two-month period, 10/3/92
-12/1/92, there were 142 total uses during 174 hours of open lab hours. A user survey identified a number
of additional types of equipment, including computers and mixing console, etc. which would be useful. The
us'ers found both the available equipment and staff assistance quite useful.
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Total BuildinQ A-V Equipment. The current list shows some one hundred and forty-nine inventoried items
of equipment ranging from video camcorders and other electronic hardware to a production cart. These
pieces of equipment are housed in seventeen various locations in the library.
Microform Readers/Reader Printers
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Reference Area for general use:
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Microfilm:
1 reader/printer, 3 readers
Microfiche:
1 reader/printer, 3 readers
Reference Desk
1 microfiche reader
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1 microfiche reader
Future Needs. What type of equipment will be added in the next ten years? Who will use it? Where will
the equipment be located? .
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IOWA CITY PUBLIC LIBRARY
EVALUATION OF EXISTING LIBRARY OPERATIONS, SPACE UTILIZATION,
STAFF UTILIZATION AND OPERATING COSTS
The Iowa City Public Library was a very carefully programmed and designed public library building which has
accommodated the pressures of use and the expansion of collection, services, users and staff over the past
eleven years.
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ASSETS
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. Moi:lular, open floor plan with a minimum of partitioning in the public area.
. Logically organized traffic patterns and layout.
.
The operation of a partial second floor public area without a public service desk.
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. Ability to compress staff workstations into existing work spaces without seriously impacting efficiency
or morale.
.
There is no significant amount of space in the library which is not being used at or beyond its
assigned capacity. .
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. Based on the library's operating budget, examination of the collection and observation of the makeup
and utilization of the library staff, it appears that Iowa City taxpayers are receiving very good value
for their investment.
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LIABILITIES
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. The growth of technological complexity and the staff required to run an information based library can
no longer be accommodated.
.
The fixed amount of space and the layout of areas such as Circulation and th~ Children's
Department may be difficult to overcome through redesign.
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The fact that second and third floor expansion requires additional structural support is unfortunate.
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The services and efficient operations of the Iowa City Public Library will be greatly improved with the
expansion and reorganization of the existing building,
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DEVELOPMENT · LIBRARY
c BUILDING EXPANSION PROGRAM
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IOWA CITY PUBLIC LIBRARY
DEVELOPMENT . LIBRARY BUILDING EXPANSION PROGRAM
f This building program describes the expanded library building which the architects are to design for the Iowa
City Public Library. In addition to using known statistical information regarding the library and future
population projections, input from citizens, the Library Board, the Facilities Planning Committee, tile city,
library staff, and architects have been solicited in the development of this document. It has been reviewed
in draft by the library representatives and architects. The written building program is specific in terms of
measurements and directions so that the schematic designs and working drawings which the architects
C prepare will meet the library's functional requirements.
The building program has been developed to this point with extensive contributions by the library staff
coordinators, the library director. and the input and contributions of the architects. Prior to commencement
of the schematic design, a building program review meeting will be held with the architects to discuss the
program and to incorporate any further changes and additions proposed by the architects. It is important
. C that there is consensus on the initial building program and that an open two.way communication process be
used during the entire project to deal with changes which will inevitably occur.
The building program statement is prepared with the following information included:
,
1. Basic functional design criteria
( .
2. A summary of space, shelving and seating allocations
a. Functional/spacial relationships diagram
3.
Basic information on each functional space including:
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a. Area in square feet
b. The aesthetics and general environment which should be created, special considerations and
relationships with other areas of the building
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c. The number and type of occupants that each space is designed to accommodate
d. Type of collection materials and how they will be used and housed
e. Specific description of equipment and furniture to be used
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4. General architectural requirements
The building program statement makes no attempt to determine the design of the building from an
architectural point of view, but it does focus directly on the functional aspects of the building and the
architects will be held responsible for following these directions. In the event that the architects determine
desirable alternatives to the stated instructions, they will prepare a rationale for the alternatives and discuss
them with the library staff planners and consulting librarian. Any changes to this program must be approved
by the Facilities Planning Committee and the Library Board and issued in writing by the Library Director.
This library building program reflects the minimum space requirements for an expanded library facility needed
by the City of Iowa City to meet projected needs. These requirements are based on formulas developed
through study of libraries of comparable size and use across the United States. From experience in other
cities, it should be noted that construction of an expansion of this sort is an instant generator of traffic and
new activities so that the use of the library wiil increase immediateiy after it opens and continue to increase.
Therefore, there will be increases in staff work load and a need to accommodate a higher level of use. This
increase will also be felt in the need for additional operating funds for materials and staffing.
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IOWA CITY PUBLIC LIBRARY
ENVIRONMENT, ATMOSPHERE AND AESTHETICS
The opportunity to construct an expanded public library facility in the community generates a great deal of
enthusiasm on the part of the citizens, staff, local officials and the architects selected to design the structure.
It should be kept in mind that the building which they are responsible for producing is not a monument to the
past but, instead, a creation of space which must serve the community weil for many years to come. The
role of the public library in the community should be kept foremost with all concerned, concentrating on the
present and future objectives of the library., The expanded library, as an information center and as a center
for leisure time activities for a wide and diverse range of users, must therefore provide a variety of space to
satisfy these needs and uses. '
/
The building should present a warm, attractive and friendly atmosphere which invites a person to enter and
make use of the services and resources availabie. The building should be designed to be as open as
possible with a minimum of interior walls. To this end, elements within the building requiring partitioning
should be grouped together. It is necessary in the design development phase to actually produce a layout
of shelving and furnishings to determine how the new building will best function. While the aesthetics of the
building are the responsibility of the designing architects, the actual function of the building must be kept in
mind at all times and where the function and aesthetics are in conflict, the function must take precedence
so that an architectural detail does not become a point around which service or use in a specific area of the
building must revolve for the life of the building.
'......
It is a fact that the modern public library is no longer the silent institution of past days and there is a variety
of noise and activity generated in the normal use of the library. Since an open design does increase the
potential for sound problems, special attention must be given to the acousticai treatment. Within this
building, adult lounge and some seating areas should be buffered from these distractions.
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IOWA CITY PUBLIC LIBRARY
FUNCTIONAL REQUIREMENTS FOR A PUBLIC LIBRARY BUILDING
There are a number of basic elements which a well-conceived, functional, modern public library building
should include. The design alternatives should be measured by these general requirements.
1.
A Three Floor, Ground Level Access BuildinQ. It should be possible to enter at street level through
a single public entrance which is highly visible and well-situated to this general activity within the
library area and has convenient access to parking. For most effective use by the staff and service
to the public, all public service areas should be located on the main and second floors. Current
federal regulations regarding access to the handicapped requires that all space in the library be
made completely accessible to all users and staff.
2.
Open,' Flexible Floor Plan. To facilitate the arrangement of the library's activities and allow for any
potential future rearrangement, the iibrary should' be free of interior load-bearing walls and closely
placed columns. The simplest and most functional design shape for a library is in the form of a
rectangle(s), desirably with standard modules of clear spans of at least 25 to 30 feet in length. The
existing bay spacing is 27' x 27' on center of the columns.
3.
Adequate Floor Space. Adequate space for a library should contain the materials collection shelving,
adequate table and leisure seating and sufficient area for the staff to perform its public service
function, as well as the behind-the-scenes responsibilities. With the growth in the use of non-print
materials and computers in the public library, there should be space provided to accommodate the
equipment necessary for playback and the accumulation of library materials in these formats. It is
also desirable to have exhibit and display space. The building should allow for a reasonable amount
of internal expansion, particularly in the collection area so that the growing accumulation of library
materials will not force an arbitrary reduction of public reading areas or staff work areas.
4. LOQical Relationship of Functional Areas. The building should be planned and arranged so that
functional areas of activities are properly related to one another for most intelligent use of the
building by the public and most efficient use of the library staff which is limited in size.
5.
AppealinQ BuildinQ Environment. In both its interior and exterior appearance, the library should
project an inviting and attractive atmosphere, should be uniformly well-lighted and properly heated
and cooled during changes of seasons. The furnishings should be comfortable and attractive in
appearance with sufficient balance between informal and study type seating. The materials of which
the building is constructed and finished should be attractive, durable, easy to maintain and vandal-
resistent.
6.
Potential for Future BuildinQ Expansion. The expanded library of approximately 79,000 square feet
is intended to serve for at least a twenty year period. No further vertical expansion is anticipated;
however, the building couid expand to the west. Branch ilbraries may also be considered when the
population size and distribution warrants.
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LOCAL DESIGN REQUIREMENTS
A new expanded facility, as an information center and as a center for leisure time activities for a wide and 0
diverse range of users, must provide a variety of building areas to satisfy these needs and uses. The
following local design requirements were developed as a result of interviews and discussions with library and
community representatives.
The design of this library must:
Remain architecturally distinctive and expressive of the character of the library function and its
importance to the community.
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Provide a single, at-grade public entrance with easy access to the public entrance, parking, street,
adjacent businesses, and other activities. Access from both Linn Street and College Plaza will
remain.
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Present an attractive and friendly atmosphere which invites a person to enter and make use of the
available services and resources. High family and children's usage is expected. A variety of seating
types is required to assist in attracting people to the library.
Facilitate minimal staffing in public areas and facilitate user self service.
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Provide open, flexible internal "growth spaces" which are easily adaptable to evolving technologies
and changing service patterns. Electronic capabilities and networking will be substantially expanded.
.
Provide a teieconferencing facility for use by the public and staff.
Allow for stronger and expanding collections and the development of new collections.
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library.
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Locate high traffic use areas (children's, new books, fiction, paperbacks, movies and music
recordings) together on the first floor and slightly lower traffic areas (reference, research, non.fiction
(print and non-print), paperbacks and study) together on the second floor.
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High quality and sufficient light throughout the library;
Acceptable acoustical levels with quiet areas;
A comprehensive Interior and exterior signage system;
Easy to maintain floors, ceilings, and walls;
Good sight lines and interior visual control, particularly from the service desks;
Restrooms which are accessible and visible;
Art display area.
See also Library BUilding Program, Section 5, Description of Major Building Areas, Section 5, for "Other
Design Requirements" and General Building Design Requirements, Section 6, for specific details.
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IOWA CITY PUBLIC LIBRARY
NEW TECHNOLOGY AND IT'S IMPACT
During the 1980's and early 1990's, new technology and automation has had a substantial impact on iibrary
services and buildings. Contrary to a popular misconception that the appiication of technology will reduce
the space and building needs of public iibraries, the reverse is true. Not oniy has the amount of print
material _. books, magazines and other hard copy documents increased dramatically, but the diversity of
audio, visual and computer based information formats has expanded and enhanced library services and
requires more building area for collections, equipment, users and staff.
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The users of the Iowa City Public Library will take advantage of the following technological opportunities.
Pubiic Access Catalog. The PAC is computer based and accessible to outside home, school and
business computers by modem.
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Computer based circulation and materials inventory management systems.
Database Information Systems. Library can access databases throughout the country and will create
specialized, unique local databases.
Public access to the Internet.
CD-ROM Indexes and Information Access. Public access to indexes and databas'es on compact disc
- read only memory.
.
Microfilm/fiche Storage and Display of Documents. Magazines, newspapers and government
documents.
.
Non-print collection of compact discs, video and audio cassettes and computer diskettes.
. Non-print viewing and listening stations.
. Video programming via two-way cable communications.
. Teleconferencing and library staff LAN. Local area netwqrking of in-house computers.
. FAX. Facsimile transmission of documents between libraries, residences, schools and businesses.
It is anticipated that new technology will continue to have a major influence on the services and collection
of the Iowa City Public Library. The design of the expanded iibrary must facilitate the potential addition and
accommodation of many new services in the years to come.
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The Facilities Planning Committee, Staff Coordinators and Library Board, with appropriate response from the 0
consulting librarian and architects, will review and act on the following chronological steps in the completion
of the building expansion project:
1.
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IOWA CITY PUBLIC LIBRARY
PROCESS, COMMUNICATION, POINTS OF APPROVAL
Library Space Needs Assessment Study; completed 1993
Preliminary draft of the Library Building Program; completed 1994
3. Final Library Building Program; completed June 1994
4,
Schematic building design and specific shelving, furniture, telephone, electrical lighting and switching
layouts;
5. Completed design development drawings and preliminary cost estimate;
6. Final building bid documents, drawings, specifications and cost estimates;
7.
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Preliminary specifications and cost estimate for equipment, furnishi~gs, carpet and shelving (inciudes
finishes and colors);
Decision on a possible relocation plan for vacation of building during construction and provision of
library services;
Possible relocation of some or all library services during construction;
Construction bid awards;
Construction change orders;
Bid awards for equipment, furnishings, carpet and shelving;
Final inspection and acceptance of building;
Revision of pians and specifications to "as built";
Occupancy plan;
Building dedication ceremonies; and
One year inspection prior to end of warrantee period.
The architects are requested to:
1.
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Review the library building program at the very beginning of the design process and suggest any
desirable changes or additions in writing. Once the design process has started, it is assumed that
the plans and specifications will meet all building program requirements and conditions. Anyon-
going issues will be brought out at design team meetings. '
Provide specific minutes of all design, construction and inspection meetings as a record for all
involved as to the progress of the design/construction project.
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3. Provide copies of all drawings and documents for discussion to all participants at least five working
days prior to the review meetings.
4.
All schematic and design development drawings will include complete layout of programmed
quantities of shelving, furniture and equipment and include a legend or summary indicating quantities
provided and any variation from the library building program.
5.
Route all documents and communications with library project participants through the Library
Director. Responsibility will be on the Library Director to route all communications to the appropriate
parties. All request approvals will come from the Library Director.
6. Provide necessary expertise in acoustic, lighting, landscaping, and interior design and specifications.
7. Collect, certify as accurate and turn over to the library "as built" drawings for all project work.
Collect from contractor(s), general, electrical and mechanical warrantee materials specification sheets
and operating manuals or written instructions on all equipment installed in the building. This material
is to be organized, indexed in a binder and turned over to the library with written verification that it
is complete.
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TENTATIVE PROJECT TIMETABLE
[Subject to revision as the project proceeds.]
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Complete Library Space Needs and Alternatives Study
by 1993
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LIBRARY BUILDING PROGRAM SECTIONS
f The following first three sections provide the planning information which the architects, interior designer and
engineers are to follow. '
A building program review meeting will be conducted by Iowa City Library Facilities Planning Committee, staff
coordinators and consulting librarian at the start of the design process. All persons who will be actively
involved in design deveiopment of plans and specifications for this library will be expected to participate in
f, this meeting. Any modifications in this program will be made following discussions at this meeting.
I. SUMMARIES OF SPACES/SEATING/SHELVING/STAFF WORKSTATIONS/EQUIPMENT
....
, This table provide the square foot areas, seating workstation and shelving capacities for all
programmed areas of the building. The allocations are net, usable square feet. An unassigned
space allowance of up to 30% for structural, mechanical and other architectural requirements is also
provided.
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The sequence of this section foilows that of the preceding summary !qI\l~~~rrative describes
the activities and requirements of each area, provides specific ~rM1he shelving, furniture and
equipment and notes important functional relatioi!shi e.~ 1J~ue conditions. The areas have been
allocated by building level and essential anMI relationship with other building areas noted
in each narrative. The staff membe~~i~ e for writing each section is noted as a resource if
there are questions.
DESCRIPTION OF MAJOR LIBRARY BUILDING AREAS
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This section provides detail on the general requirements for design fixtures and equipment such as
lighting, shelving and basic allocations of space for specific units of seating and shelving.
APPENDICES
IV.
Additional program information such as the architects' initial conceptual drawings showing location
and relationship of programmed spaces and cost estimates/budget.
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SUMMARY OF SPACE/SEATING/SHELVING/STAFF WORKSTATIONS/EQUIPMENT
r FIRST FLOOR
Square Feet I
VESTIBULES - Existing - two intervestibules - no change in space allocation 300 !'
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(Exterior - Linn Street vestibule -156 sq.ft., ramp area, 715 sq.ft. - total 871 sq.ft.)
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Wall-mounted brochure
distribution center 16 linear feet 65
Benches - 4 - 6 seats 2@30 60
Permanent sculpture 100
.f Shelving - book sale 1 SF unit @ 15 15
Voter Registration - temporary 3 - 6' tables with 6
chairs @ 60 ea. 180
Display Area 100 .
General CirculationlTraffic 780 ~
( TOTAL 1,300 I
MEETING ROOMS - existing no change in space allocation 2,525
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Registration station, 1 @ 125
Queuing - public, 20 @ 10
Self-charging stations, 3 @ 50
Public seating - registration/waiting, 5 @ 25
Book returns unit
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125
200
150
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Coordinator's Office
Library Assistant's Office, 2 stations @ 65
Circulation Clerical Staff, 4 stations @ 65
Switch board, 1 station @ 65
Conference/Interview Room
Closet and purse lockers
120
130
260
65
100
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FIRST FLOOR (con!.)
Book Return Room
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Shelvinq, Work, and Storaqe
(plus three remote sorting areas - space allocated, designated
in areas - AFic/Ch/ANF - 120 ea.)
Check in stations, 3 @ 125
Reshelving Area, 24 SF shelving units' @ 15
Reserve Shelving, 2 SF shelving units' @ 15
Reroutes/Gifts, 2 SF @ 15
Mending, 2 SF @ 15
Problem A-V, 1 SF @ 15
Packages 18"0, 1 SF @ 15
Cabinets - Lost & Found/Sale Items, 2 @ 20
Cabinets - Lending Equipment, 1 @ 25
Book Trucks - Parking, 30 @ 7
. 48" aisle
Total
TOTAL
CHILDREN'S SERVICES
j
D n~ ,rt
n ~,~ ~ (.~
, ~ Il{;;,,~
:c~-
Shelves
New Books
Picture Books
3 SF @ 12
JE/Picture Books
JE/Reader Books
JCaldecott Books
JSeuss Books
JBoard Books
35 OF @ 22
4 OF @ 22
4 bins @ 12
4 bins @ 12
2 units @ 12
JFiction
JNFiction
Homework Center
JMagazine
JReference Books
JHoliday Books
Story Time Kits
ParenUTeacher
JPaperbacks
JVideo
JBooks on Tape
JAudio Books
JMusic (CD/Tape)
JToys
27 OF @ 22
29 OF @ 22
1.5 OF @ 22
1 OF @ 22
2 OF @ 22
6 OF @ 22
2 SF @ 12
3 SF @ 12
2 units @ 30
6 SF @ 12
2 OF @ 22
2 units @ 30
6 units @ 30
2 units @ 30
Total
4-2
-
-,~- ',:-- --
375
360
30
30
30
15
15
40
25
...11Q
594
638
33
22
44
132
24
36
60
72
44
60
180
-9Q
)
" ',' ...,
. . " ,',
" 0, ",' ."",
..' ,'; ",
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i , " ." ,__, . ~', .' :.: '".'
..
1
100
36
770
88
48
48
24
"
f"
,..'..,,'.', """-",...."
01
I
1,170
3,013
Rev. 4/19/94
3,290
~\o f.\ \
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:,.
IOWA CITY PUBLIC LIBRARY
FIRST FLOOR (con!.)
f,
(:
:;
t
c
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Seatino
5
1
4
2
2
2
2
2
2-place tables 10 seats @ 30
4-place table 4 @ 30
"Saucer" chairs 4 @ 30
"Nook" chairs 2 @ 40
2-place sofas 4 @ 35
4-place carrels 8 @ 30
4-place preschool tables 8 @ 30
6-place media/computer tables 12 @ 25
(includes interactive video)
Seats
52
...'."..'
Total
'.~,
"
.
300
120
120
80
140
240
240
400
'.'4;
'.-'.
f"
Rev. 4/19/94
1,640
500
50
...&Q
600
i,
Storv Time Room
50' seated on flat floor @ 10
, Storyteller
Storage
Computers
PAC - 1 seat at Service Desk 3 @ 35
PLAN PC 1 @ 35
Reshelvino Room - Public
In-house Tov - User Storaoe
4 SF sections @ 12
Public Service Desk
2 stations @ 125
Staff Workroom Office
2 workstations @ 50
6' counter/sink
Work table
A-V storage - Detail is on form for children's
staff. Also add 2 file cabinets.
4-3
," " :-
-
Total
Total
Total
TOTAL
,,',:
,,0
"'" .
105 "'~
~ i
140
120
48
250
100
35
100
~
,)'::/""'"
i:i""",}.'. ".
300
,!,
6,111
'...
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,-' .,."... ~'.>"' ..,
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10,
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.
IOWA CITY PUBLIC LIBRARY
FIRST FLOOR (cont.)
HELP SERVICE DESK
Desk
2 Assistant stations @ 125
1 sit-down user station @ 30
Queuing space for 6 @ 10
Public Interactive booking station
AnnouncemenUBulletin Board @ 10
Pamphiet rack @ 30
TOTAL
ADULT FICTION AND A-V COLLECTION/SEATING/PAC TERMINALS
<..,
.J
c
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New Books
Adult Fiction
LARGE PRINT
Y A Fiction
Easy Readers (Adult)
Foreign Language Fiction
Paperbacks
Comics/Annuals
Fiction-on-Tape
Movies - Videos
CD's, Music Est.
Art Prints - wail display
Games
5SF @ 12
80 DF @ 22
10 OF @ 22
10 DF @ 22
1 OF @ 22
3 OF @ 22
9 spinners @ 40
1 unit @ 80
7 SF @ 12
11 SF@ 12
10 displays @ 40
4 bins @ 40
2 OF @ 22
SeatinQ
Reading chairs
Consulting tables
1-place tables
24 @ 35
3@5
4@ 30
Terminals
PAC & printers
9@40
1 @50
Copier
Book SortinQ Room - Public
4.4
"
.~
W-, -
T
Total
Total
TOTAL
',.,../0
"":'-',"1,';'
,If,'f'V'"., .
250
30
60
35
10
~
60
1,770
220
220
22
110
360
80
84
132
400
160
....M
840
15
120
l.',:.:
,",' ,,' \/i..
",;':.':'
3,618
-.W.
Rev. 5/11/94
I
I
01
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0
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I
i
0
415
o
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,I'
975
o
360
50
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o
5,123
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IOWA CITY PUBLIC LIBRARY
FIRST FLOOR (con!.)
L1STENINGNlEWING STATIONS
Rev. 4/19/94
19 stations @ 50
PAGE STATION
Page Station
1 workstation
BUILDING MAINTENANCE
MAIL ROOM - Existing
no change from existing
RECEIVING/STORAGE/GARAGE
no change from existing
~
FIRST FLOOR TOTAL
SQUARE FEET ASSIGNED
21,364
. ,
J P ~" "".
1.tn'I~fjf, ~';;
4-5
,...
, ",7,:"
,", -',,'
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, -
950
150
275
125
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-""\", .
SECOND FLOOR
INFORMATION DESK
Staff wo.rkstations
"Ready Reference"
Public interview seat
Display/brochures units
FaXITDD station
On-line Searching station
Sheivinq
Files
Copiers
Opaque proiector station
Seatinq
Business table
Microform Readers & Reader/
Printer stations
REF. NET
REF NET
,~r~=~_~-'-" ".. .,.'T
, IOWA CITY PUBLIC liBRARY
3@ 125
2 OF @ 21
1 @25
2@10
1 @35
1 @65
TOTAL
REFERENCE COLLECTION AND REFERENCE SEATING
.t
r:
[
;,'I-\'\,
~\'r' ~t
,t jr.o/l 't ~ ,1i~
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30 units of DF @ 22
12 file letter
cabinets @ 10
1 fiche cabinet @ 10
6 film cabinets @ 13
3 map cases (1) @ 35
alias cases (2)
3 tax form display cases
@15
2 consumer display @ 15
Total
3@35
1 work counter/shared
Total
1 @ 50
8 seats @ 35
8 seats . 8 wkst @ 50
16 seats. 8 wkst @ 65
12 seats -12 wkst @ 50
44 seats . 28 wkst
Total
TOTAL
4-7
Rev. 4/19/94
Square Feet
375
42
25
20
35
~
562 .
660
120
10
78
105
45
~
1,048
105
...J.QQ
205
50
280
400
520
600
1.800
3,103
. ~tolt\
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SECOND FLOOR (cont.)
PAGE STATION AND INFORMATION - HOURLY STAFF COMMONS
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o
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IOWA CITY PUBLIC LIBRARY
Rev. 4119194
I
I
!
o
2 workstations @ 65 - 130
1 work/table - 2 chairs @ 100
230
Shelving
8 SF @ 9
2 SF @ 12
72
Linear wall shelving
24
o
Files - 12 drawers
3 units @ 10
~
TOTAL
356
STUDY/DISCUSSION ROOMS
o
2.place study tutoring rooms
6-place discussion rooms
2@60
3@ 180
120
540
TOTAL
660
o
INTERLIBRARY LOAN OFFICE
Workstations
Visitor's chair
Work table
File cabinets
Book truck
Shelving
2@65
1 @ 25
1 @ 100
2@ 10
1 @7
1 SF@9
130
25
100
20
7
.J
01,
I
,
TOTAL
291
o
NON-FICTION COLLECTION/GENERAL SEATINGITERMINALS
, ~, }f'\
i' J,J1~... ,^~,
t J: \1,1 { ""I
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.~~--
Shelvino
C>
5 OF @ 22 110
261 OF @ 22 5,742
15 OF @ 22 330
9 OF @ 22 198 I
,
7 OF @ 22 -1M I
0
Total 6,534
120 '.
New Books
Print
Video
Audio .
Language Learning Center
Book Sortino Room. Public
o
4-8
o
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.
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IOWA CITY PUBLIC LIBRARY
SECOND FLOOR (cont.)
r.
f;
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Seatina
20 carrels
36
16
3
1-place tables
2-place tables
4-place tables
Public Access Terminals
Listening and Viewing Stations
[described in 1 st floor
"Listening & Viewing" Form)
(
PERIODICALS
,
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Display
Periodicals
Newspapers
Back Issues
Seatina
16
16
12
47
VENDING AREA
01
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1101
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4 vending machines @ 20
1 change machine
Sink with fountain
2 cafe tables
Reading chairs
20
36
32
if.
100 @ 30
13 @35
3,000
455
9 stations @ 50
450
Total
3,905
TOTAL
Rev. 5/11/94
10,559
'~''-
..'
'.
,.
P...... _,:"A._._,~~:.,
I
I
19 OF @ 21 399
4 OF @ 21 ..M r
Total 483
28 OF @ 21
588
8 - 2-place tables @ 60 480
8 - 2-place lounge seats @ 80 680
15 lounge chairs @ 40 600
Total 1,720
TOTAL
80
6 seats @ 25
4 @35
20
150
-HQ
TOTAL
350.
SECOND FLOOR TOTAL
SQUARE FEET ASSIGNED
Have all this function in 290 sq. ft. now (plus one study table/chair).
-~'-'=~~T "'"
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4-9
l'
o,,:'~'l':"",/"':':'
, '...:,',.. , ,,';{-":":,,',
, , ",. ,_u /i~ '.. 'r,
"I...
2,791
18,672
"
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"
IOWA CITY PUBLIC LIBRARY
:{
SUMMARY OF SECOND FLOOR . Program Space Projections
Rev. 4/19/94
"
So.Fl.
562
Information Desk
Reference Collection
3,103
356
Page Station/Hourly Pay Commons
Discussion/Study Rooms
660
ILL - Office
291
Non-fiction CollectionlTerminals
10,559
2.791
350
18,672
Periodicals
Vending Area
Total Projected Assigned Area
"
"-..,
,
,
,
Total Assignable Area Available
(based on architect's estimate)
18,500
+172
o
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THIRD FLOOR
LOBBY
o
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IOWA CITY PUBLIC LIBRARY
Ui,-
"~ -' ,
4 -11
-
,.-.
11
TOTAL
,0,
1.
,', ,,' "<':"1
", 1:\'""
" :,,,'
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I
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,
.~._,A____'''','''' '
Rev. 4/19/94
Sauare Feet
400
, \
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'-I ,. S'
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, : .~'.;.~J :' ,"
':
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. ._-,.-,--~-_........~.,.....~,~,-,,"..............":""'..:...
IOWA CITY PUBLIC LIBRARY 0
THIRD FLOOR (con!.) Rev. 4/19/94
BOARD ROOM
Conference table 10 chairs @ 35 350 0
Attendees chairs 15@ 15 225
Storage cabinet 15
VCR stand 20
, Shelving 2 SF @ 15 30
Projection/Circulation 50
Coffee trolley 1@10 ..JQ 0
TOTAL 700
,
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IOWA CITY PUBLIC LIBRARY
t
THIRD FLOOR (con!.)
STAFF TRAINING ROOM
t
F
Seatinq
2-place tables @ 60
Cabinet for equipment
Projection and equipment space
Shelving
22 seats
2 SF sections @ 9
TOTAL
PUBLICATIONS/PRODUCTION LAB
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Workstations
Display and layout tables 2 @ 150
Drafting table
Light table
Counter - 30' . equipment stations
Shelvinq/Storaqe
Flat files/sheets
Lateral file cabinets
Cabinets
6@21
6 @20
1 SF@ 12
A-V PRODUCTION & EQUIPMENT INSPECTION ROOM
Work area
Video editing workstation
Sound booth/equipment
Channel 10 Master Control
Storage - tapes
Storage cabinets
A-V carts/dolly
Supply cabinets
Work table
1 @65
1 @150
10 SF sections
3@8
4@6
1 @ 120
4 -13
Total
Total
TOTAL
TOTAL
,~;
660
12
100
~
300
100
100
180
35
126
120
~
65
150
157
100
150
24
50
24
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680
~~&.\\
790
980
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840
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THIRD FLOOR (cont.)
DIRECTOR'S/ASSISTANT DIRECTOR'S OFFICES
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IOWA CITY PUBLIC LIBRARY
Director
Assistant Director
INFORMATION STAFF OFFICEIWORK AREA
Information Coordinator's Office
Workstations
Shelving
Closet and personal storage
ADULT SERVICES OFFICESIWORK AREA
! 11 ~~
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Coordinator's Office
Workstations/Equipment
Work table
Closet and personal storage
Shelvinq/Cabinets
10 sections OF @ 18
Box storage
Cabinets
Book trucks
CHILDREN'S SERVICES OFFICEIWORK AREA
Coordinator's Office
Staff workstations
5 workstations @ 65
1 . 48" table w/4 chairs
2 file cabinets @ 10
9 SF shelving units @ 11
Closet and personal storage
...
- n-,-
6 @65
.
5 SF @ 12
4@ 100
2@ 120
6@20
6@7
1 @ 120
4 -14
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TOTAL
TOTAL
Total
Total
TOTAL
TOTAL
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200
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320
0:
120
390
60
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600
0
120
400
240
JQ
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180
40
120
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382
l'
1,202
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120
325
100
20
99
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THIRD FLOOR (con!.)
DEVELOPMENT OFFICE
Director's Office
Workstations
Workstation
File cabinets - lateral
Shelving
Storage units
" t TECHNICAL SERVICES
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Staff workstations
Counters/Receiving/Processing
Closet and personal storage
Shelvinq
Receiving
Cataloging
Collection Maintenance
Processing
Book trucks
A-V SOFTWARE INSPECTION UNIT
Workstation
Table with 2 chairs
Cabinets
Equipment rack
Book truck
Shelving
IOWA CITY PUBLIC LIBRARY
3@65
1 @50
4@21
4 SF @ 12.5
13@ 100
1 @65
6@ 12'
25 OF @ 12
6
10
6
3
16@7
2@50
2@ 10
1 SF@ 12
4 -15
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TOTAL
Total
Total
TOTAL
TOTAL
, 0
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150
195 '
50
84
50
--M
120
1,300
65
72
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-1Jl
100
20
80
7
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595
1,617
300
412
2,029
219
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IOWA CITY PUBLIC LIBRARY I
THIRD FLOOR (cont) Rev. 4/19/94 0
, '
COMPUTER SYSTEMS SUPPORT
Computer Room ' 300 I
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Printer Room 2@50 100
Staff Work Areas 4 workstations @ 65 260 (J
Equipment storage work bench 200
! TOTAL 860
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CONTRACT CLEANERS - WORKROOM/STORAGE - detail to be provided -1QQ 0
THIRD FLOOR TOTAL 14,540
SQUARE FEET ASSIGNED
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c
SUMMARY OF THIRD FLOOR. Program Space Projections
Rev. 5/11/94
The estimates of space needed in the various third floor areas have been calculated. This floor may be only
partial or fully completed depending on the final designated functions and their capacities.
THIRD FLOOR AREA
Present Space
Future
c
Lobby
Teleconference Room - 30 seats, plus storage
Business Office
Commons
new
400
1,290
797
688
700
50
1,300
790
980
840
320
I@
new
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Board Room
Kitchenette
Staff Room
Staff Training Room
Publications/Production Lab
A-V Production & Equipment Inspection Room
Director and Assistant
Director's Office (2)
Info. Staff Offices/Work Area (6)
Adult Services Office/Work Area (6)
Children's Service Office/Work Area
Development Office
Technical Services
A-V Software Inspection Units
Computer Systems Support
Contract Cleaners Workroom/Storage
360
125
290
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1,145
new
new
300
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530
445+
600
1,202
680
595
2,029
219
860
200
14,540
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1,969
219
300
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pius Storage
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Total Assignable Area Available
18,500
[under 21 %J
3,960
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775
[all floors]
. space designated
for storage . to be
finished or
unfinished space as
budget allows.
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GENERAL BUILDING
DESIGN REQUIREMENTS
This section provides information on basic building,
equipment and design requirements.
SECTION 6
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GENERAL BUILDING DESIGN REQUIREMENTS
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This section provides information on basic building, equipment and design requirements.
Following is a list of specific recommendations that have been compiled as a result of the Iowa City Public
Library's experience with the existing building, and the consultant's experience in other jurisdictions. This list
is not all inclusive but rather touches on those areas that are of particular importance for reasons of building
economy, maintenance or practicality.
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The role of the public library in the community should be kept foremost with all concerned concentrating 'on
the present,and future objectives of the library. The expanded, reorganized library, as an information center
serving the students and adults as well as the business community and as the center for leisure time activities
for a diverse range of users, must therefore provide a variety of spaces to satisfy these needs and uses.
The building should present a comfortable, attractive, and friendly atmosphere which invites users to enter and
take advantage of the services ana resources available. The interior design should remain open, with a
minimum of interior walls, yet there is a strong need to establish discrete areas serving an identified purpose
through the layout of space, shelving, and furniture. Elements within the building requiring partitioning should
be grouped together.
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This building program focuses entirely on the interior expansion, reorganization and renovation of the Iowa City
Public Library. Planning for any exterior improvements will be accomplished in the future as the design moves
ahead. , '
SPECIFIC DESIGN REQUIREMENTS
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For specific design requirements, see the narrative section of the program dealing with each building area,
Description of Maior Buildinq Areas.
PROJECT PHASING
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Since the entire building will be substantially impacted, it does not appear that the phasing of the construction
in order to provide public service from this location is practical; however, this may be discussed further based
on the architect's recommendations. The library may have to be moved to an alternative location during
construction.
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IOWA CITY PUBLIC LIBRARY
INTERIOR DESIGN
The organization and design of the interior spaces Is critical to the efficient operation of the library and the
effective delivery of public library services. It is important that the public using this facility is provided with
a logical, functional layout of the materials collection and services so that they can gain easy access to all
that is available. Lighting, signage and natural circulation patterns all contribute to this end. Attention to
fleXibility and recognition of the fact that the relocation of collection and activities within the building will be
an ongoing process is of primary concern. The flexibility required must also guide planning of partitioning,
electrical, lighting and communication distribution systems throughout the building. Both private and social
spaces must be provided. .
An experienced, qualified and owner approved interior designer must be used throughout the project.
All construction must conform to all local building codes and the Americans with Disabilities Act regarding
handicapped access.
The building was designed on the module principle with open floors. The layout spacing must retain this
feature and take into consideration the standard library shelving length of three feet in most areas. A
detailed inventory of existing reusable shelving and furniture should be prepared utilizing existing information.
No well-developed building design which does not show a complete layout of all programmed shelving,
furniture and equipment will be reviewed or considered for approval.
"
No interior load bearinq walls will be accepted. The interior walls allow for flexibility in the future use and
arrangement of the building. Where columns are necessary, an effort must be made to utilize them in such
a way as to avoid interference with traffic, visibility or equipment and furniture arrangements.
,
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All floors are completely capable of supporting fuily loaded, free-standing 90" high book stacks. This
minimum floor loading allows for 150 pounds per square foot capacity.
Handicapoed Access
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Handicapped Access - building design must be state of the art in area of handicapped access for both the
public and staff. All areas of the building are included under this requirement. Revised and new regulations
as authorized by the Americans with Disabilities Act (1990) are in preparation and should be incorporated
in access planning.
The ADA requires that all library building modification or construction started after January 26, 1992, comply
with the regulations. Public library buildings will be affected in the follOWing areas:
1'1
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Parking and passenger loading zones
Access to building - ramps, elevators, stairs
Doors . width, weight, swings
Restrooms - fixtures, clear radius, turning hand rails, grab bars
, Signage - informational, warning
Telephones . height, volume control
Aisles - clearance both in stack and main aisles
Desks, tables, counters, catalogs - heights
Elevator - controls, door, cab size
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The four major areas include:
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Aisles - Shelvinq Areas - The minimum "preferred" clear aisle width between shelving stacks is 42";
however, 36" aisles are the minimum permitted. Discussion with the st~ff is required.
Heiqht - There is no height restriction beyond normal reach and common sense for all materials,
except display magazines.
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Maqazine Displav Shelvinq - Minimum aisle and approach access requirements apply. The most
significant is the maximum reach height, 48" high, is preferred and up to 54" allowable.
Table. Carrel, Counter, and Equipment Seatinq - At least five percent (5%) must comply with
clearances, access routes and maximum reachable guidelines established for wheelchair users.
Public Service Desks - At least a 36" long section of counter with a maximum height of 36" must be
provided at each location.
As the current law is interpreted, all of these requirements would have to be considered with any future
modifications to existing public library buildings.
[.
Entrances
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There will be only one main public entrance/exit to the library service area, at ground level, The split lobby
providing access from both Iowa Street and College Plaza will be retained. There will be access for
wheelchairs and the handicapped. The entrance must be visible and easily accessible from the parking lot
and sidewalk. Automatic sliding door openers, while desirable, should be studied by the architect with
recommendation as to reliability and maintenance costs.
A library materials theft detection system with entrance/exit gates or turnstiles will be installed at the public
entrance/exit point with a pass-by gate for wheelchairs, strollers, etc. The library will provide specification
and physical requirements. The user traffic patterns and the system's electrical requirements must be
considered in the design. Installation is to be coordinated by the architect.
Security gates should be located far enough away from library computer equipment to avoid electronic
interference. Gates should be located in pairs across lobby entrance.
A reliable traffic counter should be built in at the entrance. This may be incorporated in security system
gates or turnstiles.
A staff/delivery entrance should be provided, with direct access to the offices and staff locker area. It is
desirable that the door be situated away from the main public entrance to avoid confusion. It must provide
for the secure staff exiting at night - well-lighted with immediate access to the public sidewalk.
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All emergency exits will be equipped with alarm devices and be mounted flush with exterior walls and have
no exterior hardware.
An overhang with proper drainage at each entrance is desirable to keep rain and wind from the immediate
doorways.
All doors must be wide enough to permit standard size wheelchairs.
Doors in staff workrooms and storage areas should be 36" wide and be equipped with a magnetic hold
device.
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Floor Load Caoacitv
The library is to be designed to accommodate weight of 150 pounds per square foot which allows complete
flexibility in the layout and arrangement of all shelving, furniture and equipment. This will include all of the 0
second and third floors. No compact shelving requiring increased load capacity will be used.
Liqhtinq
Light is of major importance. The level and quality of lighting in the existing library has been good and
should be studied and used as a basis for developing a new library system for the expanded library. There
must be a carefully planned combination of controlled natural and artificial lighting with no giare at table top
or reading level. Good, uniform lighting is required. Building lights should be key controlled for staff
supervision. Heat build-up caused bX lights is a concern.
Relamping is extremely expensive in terms of labor travel and materials. This leads to the point that the
number of fixture and lamp types must be kept to a minimum. Also, larger fixtures need to be specified to
cut down on the number of lamps. High efficiency, possibly low voltage, lamps must be used to increase
lamp life.
Adequate artificial and natural light should be given particuiarly close attention in the areas where good
lighting is most difficult to achieve, such as in the book collection areas.
The shelving and furniture layout will change in many ways through the years. The lighting design should
accommodate this. The placement and relocation of high, 84" to 90" high book stacks should be considered
in the lighting plan. Attention must be given to the light on lower shelves and "shadowing" created by the
placement of these tall shelving units.
The library requires that it be possible to conveniently inspect local installations using major lighting
systemslfixtures being proposed.
The architect and illumination engineer must work very closely with the library representatives to provide high
quality and energy efficient lighting of an acceptable level throughout the library without glare or shadowing.
The architect will provide and review with library representatives, a reflected ceiling plan to insure complete
flexibility in lighting and floor layouts.
Design of ceiling areas and fixtures used should prevent heat buildup problems, particularly in staff work
areas.
Meetinq Room Liqhtinq. This can be the same as general lighting except for the need to have dimming and
also a prOVision for lighting of wall exhibits with the use of lamps such as a low voltage MR-16 fixture, also
dimmable. Meeting rooms designed for cablecasting or video-taping should have lighting designed to
maximize quality of production.
Accent Liqhtinq. Indirect lighting to accent the interior architecture may be desirable. Metal halide fixtures
work well for this purpose. Keep in mind that indirect lighting above soffits must be supplemented with
continuous fluorescent fixtures below to eliminate the shadowing caused by these soffits.
Miscellaneous Rooms. Rooms for study, public computers and photocopiers, offices, etc. can have the same
2 x 4 lay-in fixtures or can have compact fluorescent downlights if need be. These down lights could work
well for the restrooms as well .. with standard fluorescent light covers over the sinks and stalls.
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All of the inside lighting in the main public area, not independently controlled, should be energized by master
switches located at the staff area. A night light circuit can be eliminated from this shutoff system and should
provide low level illumination of the entire public area at all times.
Niqht Iiqhtinq and exterior lighting should allow safe egress for staff and- facilitate building security.
Twenty.four hour path lighting should be provided in all major areas of the building with switching provided
at the control panels.
C Liqht Levels
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Desirable sustained lighting levels in the building are as follows:
General public shelving areas -- minimum of 30 foot candles sustained at 30" above the floor level
Study tables, carrels .- 50-70 foot candles at 30" from the floor
Microfilm, video viewing areas - 30 foot candles
Reference Desk -- 70-100 foot candles at desk top, except at computer stations
Circulation counter -- 50.60 foot candles at desk top
Public access computer catalog -. 45.50 foot candles 30" from the floor
OfficelWorkrooms -- 70-100 foot candles at desk and table height, except at computer stations
(: Incandescent fixtures should be restricted to staff break room for residential atmosphere, closets, and other
limited uses. Special effect lighting and fixtures should be kept to a minimum. The variety and types of
tubes and bulbs needed must be kept as few in number as possible to facilitate stocking and replacement.
Parabolic fixtures work well in libraries. A combination of incandescent for special effects and display lighting
and fluorescent lighting will be provided in the meeting room with rheostatic controis. Quick'start, energy
efficient ballasts should be used. '
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Emerqencv Iiqhtinq system to be provided in ail areas of the building, particularly in exit areas as required
by area building code. Recharging battery powered emergency lights must be installed in each workroom
area.
It is necessary that replacements for all tubes, bulbs, lighting fixtures and other lighting equipment be
available locally.
Fixtures and lens must be adequately anchored and secure.
Ease of retubinq lights is essential. There must be adequate clearance between down lens panels and
shelving and other fixtures.
No cylindrical or recessed lighting fixtures are to be used in any area where patrons or staff are working.
Spotlight fixtures are not to be used in any area where patrons or staff are working. Spotlight flxtures are
appropriate on Iv for the high lighting of specific display areas.
In non-public stack areas lighting may be integrated as a part of the book stack unit and, except for main
aisles, may be provided with individual SWitching for each range aisle.
Task Iiqhtinq for both staff and public use may be considered. However, general lighting should not be less
than 30 foot candles.
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Dimmers are required in conference and meeting rooms and areas designated for video, CRT and
microcomputer use. Aiso in microform areas and staff break room.
Public area lighting is to have proper switchinq located within staff areas. Circuit breakers are not
satisfactory. The system instailed must be prQperly labeled with permanent labels. The switches should
control a sufficiently large area so that the buildings lights may be turned off with speed and ease. Multiple
tube. fixtures in office, work and conference areas may be double switched to allow half or ail of the tubes
in each fixture to be turned on so that the light level can be varied. Individual rooms must have switched
lighting.
Special attention must be given to tasks located on building perimeters to insure that the location of the light
source provides the designated level of illumination.
Switch locations and fixtures selected will be reviewed with staff prior to final approval.
Electrical Service
There will be adequate electrical service provided for both present and future rearrangement of equipment
and particularly the addition of audiovisual and microcomputer equipment. Consideration shouid be given
to providing evenly spaced runs of conduit and floor outlets in work areas and in the vicinity of public service
desks and equipment areas, creating a grid for complete flexibility, Amps on current and future equipment
should be reviewed for wiring/power needs.
All floor outlets are to be flush mounted and capped. ,
Conduit must be properly anchored or isolated to avoid carrying mechanical system vibration.
All outlets should be double duplex.
The electrical system should be capable of providing 220 volt service for heavy, equipment in specified
locations and should be planned for a minimum of 25% increase in capacity.
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In a building of moderate size with over 1,800 visitors a day, temperature control in the vicinity of the main
public doors needs special attention.
Adequate heating and air conditioning with proper control is essential, with particular attention to quiet
operation. Some library equipmenVmachines will produce heat.
Thermostat controls, vent locations and any other mechanical elements must not conflict with the complete
flexibility of arrangement of shelving, furniture or equipment. Review with staff.
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Thermostats in all building areas must be secure from adjustments by unauthorized personnel. Avoid piacing
in area struck by sunlight. Selected controls could be on timers. A separate thermostat for the meeting room
is required.
There should be an electrostatic filter and humidity control system. Summer humidification must not require
boiler operation. All air introduced into the building must be filtered.
No license shall be required to operate any of the mechanical equipment in the building,
Exterior air conditioning and other mechanical equipment must be secure and screened,
Adequate ventilation must be provided to all seating and lounge areas.
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Entire building will be designated non-smoking.
Kitchen cooking area and restrooms require exhaust fans.
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Ail hardware and mechanical items specified ,and maintenance service should be avaiiable locally.
The equipment room housing the heating and cooling equipment should be accessible for outside
maintenance repairs. This area and equipment housed here will expand with building.
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PlumbinqlWater Control and Security
Design and specification of these systems must ensure that the library will not be susceptible to future water
problems or damage.
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Building plumbing should be planned with standardization of valves and repair parts as a tantamount
consideration. Major items must be able to be repaired without major access problems such as having to
remove wall or ceiling panels to get to pipe chases or valves. Long plumbing vent runs should be avoided
due to the need to get maximum efficiency from toilet and sink drains. Multiple cut-off points in the building
are essential for repairs without turning off the total water to the building.
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Drainage systems must be adequately sized and one way valves incorporated to prevent back-up.
Roof drains must be properly protected from blockage.
There must be no water or drain lines run over major book storage area.
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Drinkinq Fountains
Drinking fountains need to be provided at adult height and at children's height with the children's height
doubling as a handicapped access drinking fountain. These will be preferably located close to the entry/exit
areas and on each floor. Drinking fountains that are located in carpeted areas should have section of tile
T {:. or other resilient flooring directly underneath the drinking fountains to avoid water stains on the carpel.
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.'~ Sprinkler system or other fire suppression systems shall be consistent with local codes. Architect review
f,' ~ options with the staff.
Any design of a zoned sprinkler system must acknowledge the damage that water can inflict upon paper
materials, computers and other items.
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Fire and smoke detection alarms should be connected to the city fire dispatcher. Architect - verify.
Sound and visual alarms should be provided for common use access such as meeting rooms (ADA).
CustodiallEquipmenUMechanical Rooms
Janitorial closets are often either not included or are undersized for their purpose. In the case of this
particular building, there will be a janitorial contract service and this room will have to provide space for
cleaning equipment, restroom supplies and cleaning supplies. This means that, in addition to some open
floor area, plenty of shelf space will be needed in this room.
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Floor and wall-mounted electric outlets should be placed for ease of maintenance (access for vacuum
cleaners). Curbed floor coving is preferable to vertical. Surfaces requiring waxing and polishing should be
kept to a minimum. Areas requiring mop buckets should be limited to restrooms, pantries, kitchens and
possible. some outside tile surfaces or entry way tiling. Sinks, faucets and other paraphernalia should be
convenient to the areas needing such treatment.
Mechanical and equipment rooms should be separate from other building functions and should be secure
from entry, inside or out, by unauthorized persons. Again, mechanical rooms are often undersized to provide
for all the equipment thaI' is currently needed, especially in the area of communications, alarm systems and
data equipment.
Equipment 'must have adequate clearance for maintenance purposes -- minimum 2 feet. Provide adequate
access to outside for the removal of heavy equipment.
GlasslWindows
The existing building design has made good use of windows and natural lighting. This should be continued
in the expansion design.
Sun angles for the annual cycle must be carefully studied and compensated for with overhangs, screens,
etc. Direct sunlight is to be avoided.
Selected windows providing an inviting view of the interior from street or sidewalk i:lre desirable.
Glass used should be of non-glare or tinted variety and be insulatr:d or double glazed.
Window location must not affect layout and use of shelving, furniture and equipment.
Windows should not be located in areas where proper security cannot be provided.
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mechanical failure. These windows should be equipped with a keyed lock (one key fits all) or other device
to allow for staff control.
Maintenance and replacement costs should be considered on all designs selected. Standard available sizes
must be used.
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and "hold open" devices. All are to be self-closing.
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Workroom and staff area doors where there will be movement of book trucks and equipment on carts must
be protected with kick plates,
Doors into staff offices and work areas may remain open much of the time so placement with regard to the
view from the public service desks and other spaces must be considered and screening provided if
necessary .
Door swings must be coordinated with the shelVing and furniture layout and the circulation patterns. Wall
cavity (sliding) doors may be considered in tight areas where the door may be closed occasionally.
Meeting room doors must be equipped with buffers or closing devices which reduce the sound of closing to
an absolute minimum.
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Automatic doors at the main public entrances may be considered.
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Quality is the key to good door operation. Door frames, door locks, door push-bars and handles have always
been a source of problems and complaints in libraries. Therefore, the very best quality in these components
is fequested to be built into this plan.
Floor Coverinos
r Carpet is required in virtually all public and staff areas. The only non-carpeted areas are in the entry foyer,
toilet areas, mechanical room and any extremely high traffic areas or work spaces such as custodial closets,
storerooms and loading area,
Carpet specified should be of a high quality, commercial grade wool or high density, low pile acrylic fiber. .
Carpet tile may be considered. Material and colors should be selected with low maintenance and the ability
. C to mask soilage in mind. The most durable high quality carpet which can be afforded should be used since
the cost of recarpeting this building will be very expensive and should be delayed as long as possible.
The ~ ease with which worn carpet areas can be replaced and the future replacement of all of the original
carpet (ease of removal) should be considered.
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Carpet layout should facilitate zoned replacement in high traffic public areas. Provide the library with a
proposed seaminQ diaQram for approval. .
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Carpet specification should include a 5% overrun to be stored for repair, limited replacement.
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Carpet will be installed without pad with a direct gluedown using a Quick release Qlue, except in the Story hour
Room. A pad should be installed here for comfort of children seating on the floor.
Carpet is to be included in the total general construction budget with specifications prepared by the architect
but materials and installation may be bid on a separate contract bv owner as a cost savings. Architect
should make a recommendation.
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There will be a public address system to the main service points within the building. A microphone and
off/on zone switches would be provided at the Circulation Desk
The speakers will be arranged in zones (depending on the plan of the building zones will be determined in
by library staff. Example:
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The meeting room sound system will be separate and specified as media equipment to be purchased from
the project equipment budget.
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Restrooms
All restrooms, whether they are public or staff, must be handicapped equipped and conform to all applicable
laws and regulations such as turning space for wheeichairs, light doors, grab bars, etc.
Placement and number of restrooms will be discussed further as part of the planning discussions. It must
be assumed that the public restrooms will be subject to hard use and possible abuse. Restrooms should,
therefore, be designed to minimize fouling and vandalism. Durable, easy to maintain materials (graffiti-
resistant) such as ceramic tile, should be used. Floor to ceiling'tiIe has worked out best for the library in the
past Floors should also be tile, Floors must have drains for prevention of water spilling out to other areas
of the build,ing. Since sinks are subject to hard use, the use of vanities or cabinets to support them has
proven quite satisfactory. Countertops must be sturdy with sinks set flush with the countertop. Flooring
should not be susceptible to staining. Adequate ventilation, aside from the standard air conditioning system,
must be provided.
Supervision and security of public restrooms must be discussed. Restrooms should not open directly out
to public areas. Soap and paper towel dispensers should be built-in not simply attached, and they should
be close to the sinks to avoid excess water being spread around counters and floors, Water cut-offs should
be provided at each sink and as part of the toilets.
Soap dispensers must drain into lavatory bowl.
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Faucets must shut off when hand pressure is released or use sensors.
Women's restroom should be equipped with coin-operated sanitary napkin dispensers and disposal units in
stalls,
Staff toilets will be conveniently located in the area to which staff are assigned and regularly working and
visually and acoustically screened from these areas. They must be secured from public access.
A changing counter for diapering children is required in all public restrooms.
The ratio of fixtures in female and male restrooms should be approximately 2 to 1 unless there is a specific
local code requirement
Materials/Finishes/Colors
A public building, such as the library, is frequently caught in the dilemma of high public use, with some
abuse, and a low budget available for maintenance and capital improvements. Therefore, it is essential that
building materials and finishes be selected with an emphasis on long-term attractive durability requiring
minimal upkeep, This may mean a higher initial cost in some cases; however, the architect must be
prepared to justify his recommendations beyond the aesthetic factors. Since the colors used in the building
also relate to the color and finish of the building fixtures the interior designer working on the shelving and
furniture layout, selection and specifications should be involved in these discussions. All materials, finishes
and colors selected must be reviewed and approved in writinQ bv the Librarv Director.
The refinishing of existing, reused shelving and furniture will need to be determined and budgeted.
Doors, counter fronts, outside corners, etc will take a beating and should be protected with caps, plates,
moldings etc,
Vinyl wall coverings are preferable to painted surfaces in all high traffic areas and semi-gloss is preferable
to painted surfaces in all high traffic areas and semi-gloss is preferred to flat paint finishes,
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Countertops receive a great deal of abrasion and should be surfaced with an extremely durable material such
as Corian, other synthetic surfaces or which can be refinished or inexpensively replaced.
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Glass within reach will be fingered and require constant maintenance.
Anything children could conceivably climb on, around or over, they will.
Automated Svstems and Communications
In recent years, this has become one of the most important elements of library planning. The architect will
need to plan for extensive staff input on this subject. If there is one complaint from all libraries, it is the
shortage of electrical outiets. Beyond this though is universal poor placement of electrical and telephone
lines, In the last 1 0 to 15 years, library requirements for these have systems increased many times over,
due to advances in library technology providing computer terminals for the public, microfilm reader, printers,
f. calculators, photocopiers, PC's with CD drive databases, etc., most of which were not available just a few
years ago. The following written guidelines can be considered as a point of departure.
Telephones and Electrical Outlets
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Telephones. Telephone conduit must be placed at every service location in the library and to all work areas
in the workrooms. In addition, telephone conduit must be made available in conjunction with electrical outiets
for anticipated stations in the future such as added staff or any conceivable type of rearranging where
additional telephones would be needed. In the workroom, telephone conduit should be made available to
all indicated work areas pius any areas where there are floor outlets indicating future desks or workstations.
In addition, there should be a telephone conduit for outiets in the staff lounge area. Telephone conduit for
lines for FAX machines is also required.
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Telephone Locations, The library staff will provide a list of all locations.
Discuss the location of floor outiets in a grid pattern throughout all open areas of the library with specific
. (_ locations designated for the desks, public computer terminal locations, CD,ROM/magazine index locations
i and staff workroom. The objective, of course, is to provide accessibility and flexibility.
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electrical outlets and computer conduit and telephone lines conduit with further input for this during the
design phase period.
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system providing multiple outlets at any point needed inside of the desk. This means that the desk should
have pre-drilled covered holes to access the electricity. This wire management system for the major desks
will also be requjred to carry the conduit for data lines and phone lines making all major desks flexible.
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room, there will need to be adequate space for tile related telephone equipment to support the systems listed
above. All conduit for telephones should be brought back to this room. The data cable will be centered in
one area (possibly the service desk) with a separate conduit coming from this data center back to the
equipment room.
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Automated Svstem Data Cablinq
The library's public access catalog, circulation systems and local area networks are "on-line", It is, therefore,
imperative to provide for data lines to the building as mentioned earlier under telephone lines and to have
actual data cabling at strategic locations within the library. The major locations will be the public service
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IOWA CITY PUBLIC LIBRARY
desks, staff workrooms, children's area, reference desk and again, as with telephone lines, at any
conceivable future point of need, as in meeting/conference rooms, all study carrels and in all "stack" areas.
It is also good to keep in mind that terminals each require up to four electric,al outlets so that a four-plex 0
outlet is required at the location of ail computer terminai sites.
There wi!1 need to be conduit (separate from the telephone wiring) at every service point or work area.
Library staff must be involved in the review for the conduit plans.
Public Access Cataloq
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The library has both an on-line public access catalog and automated circulation. These terminals will require
strategically located stands in the public area and placement on counters or desks in the staff service or work
areas. Final number and locations will be designated in design development.
Conduits to all of these points will be required.
01
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Catalog stands must be set at lower level in the children's area and similar provision must be made for
handicapped users in the adult section.
Information on the quantities appears in the detailed summary of space allocations.
The specific locations will be determined during schematic design and design development.
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Coaxial Cablinq
It is felt that telecommunications will playa larger and larger part of the library programming and education, ()
It is, therefore, desirable to have coaxial television cabling to the building and to strategic points within the C' '
building. These points would be in the meeting rooms, conference rooms, and children's area, particularly \
the third floor teleconference room. The library cablecasts live and also programs a cable channel which
further complicates coaxial Gabling needs.
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If any areas of the building are inaccessible from reasonable visual control by staff, wiring should be installed
for possible video surveillance of these areas.
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Equipment - Refer to any current inventories of shelving, furniture and equipment
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Audio-visual, circulation and computer telecommunication equipment will be included in the project budget.
The library will acquire the appropriate items through the library purchasing process; however, the architect
will be responsible for the provision of necessary space, power and related furniture.
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Microcomputers: This equipment will be located in general public service areas, and staff workrooms and
offices. Microcomputer locations present and future will be identified on ail furniture and equipment layout
drawings.
The following provision will be made:
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Sufficient voltage and outlets for computer, terminal, modems, etc. Minimum four-plex for
each station and phone line. Planning for future electrical needs expansion should be
conducted.
Clean power free of splurges or. spiking. Transformer or other regulatory devices will be
needed,
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Proper grounding and anti-static control in immediate areas and particularly in carpeted
areas.
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IOWA CITY PUBLIC LIBRARY
Light control, away from windows and naturai light glare. Foot candle range at computer
r. station -- 30-60. Task lighting for writing may be needed. I,
Security of equipment. Use locking anchoring devices. . Place so as to lie visible to staff.
Locate away from exterior windows and doors.
Acoustics -Impact printers make operating noise. Use sound enclosures or consider quiet
( ink jet or laser printers in open area locations.
Each public computer station should be at least 4' in length, 30" deep and 26" keyboard height, capable of
seating two users.
/ Each staff microcomputer station should be mounted on an easily moved castored computer stand unless
.C other requirements are given.
Graphics/Siqnaqe
The architect is required to develop a comprehensive standardized sign system for the building and prepare I
C a layout and proposed designs to review with the library staff.
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Attractive, contemporary, and very legible, easily revisable signage of both directional and informational
character should be an integral part of the interior design. Careful functional layout will facilitate signage.
Graphics should be incorporated into the design of all public areas and a specific and coordinated sign and
labeling system should be integrated with the building graphics system designed by the architect, bid as part
of the general contract.
Discuss with the library staff the use of a main floor free-standing or wall-mounted collection and services
directory(s), "You are here" and similar wall-mounted directories on the upper floors near the public
stairs/elevator.
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The open area immediately within the public entrance will be utilized for changing public displays. Discuss
with the Library Director.
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A large information bulletin board for the covered posting of public notices, show cards, etc., and literature
and free newspaper distribution center will be located in the lobby.
Display cases must be free-standing and easily movable by two persons.
The display of art work by hanging from wall tracks should be considered in designated areas, lobby, meeting
rooms, main service areas, etc.
The children's area will utilize a variety of displays. Discuss with children's coordinator.
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Display cases must be side, not top lighted, and have lockable access.
Tack board will be provided in designated public and staff areas. Where desirable, a fabric or vinyl covering
may be provided.
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Clocks
Clock outlets should be provided in all general staff workrooms, staff room, meeting rooms and in general 0
public areas as final plan determines necessary for easy visibility.
Clocks selected should be highly legible and easily set and maintained. Battery operated clocks are the least
expensive alternative.
The clock allowance will be provided in the general contract and it is recommended that the clocks be 0
specified prior to construction bids and no alternatives be accepted. Architect will provide cost assessment
of central control versus manually changed clock systems.
Shelvinq - Refer to any current inventories of shelving, furniture and equipment
Library shelving is a major factor in the design and budget of this building since the shelving will also require
the greatest amount of attention in layout and also constitutes the single most costly equipment item which
will be specified and bid under a separate contract.
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The library will reuse all of the existing shelving. The existing shelving will be evaluated as to condition and
finish. Improvements, including refinishing, may be required.
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For durability, for finish and ability to maintain the required loads only the highest quality shelving should be
, used.
The general shelving heights for type of use are:
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45" to 84" Reference
10" -12" deep
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Adult Area
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84" to 90" Periodical Storage
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84" to 90" Storage/Non-public
9" - 20"
84" to 90" Newspaper storage
12" -15"
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Shelvina & Storaae Capacities
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Shelving estimates are based on single-faced units with 3' wide shelves, leaving about 1/4 of the shelf empty.
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TYPE HOLDS PER
Audiocassette Carousel, 4 tower 460 6 tiers
Audiocassette, Carousel section 20 6 panels
Bookcase, Wood, 42" SF, adjustable shelves 75 2 shelves
Compact Disc, Brodart unit 1,296 9 tiers, 4 towers
Compact Disc, Mar-Line Security unit 360 6 panels
Microfiche Cabinet (Gaylord) 50,000 fiche 9 drawer unit
Microfilm Cabinet (Gaylord) 640 35mm rolls 10 drawer unit
Newspaper rack, Mar-Line Display/Browser 10 -16 display shelves
Paperback Carousel, 4 towers 500 5 tiers
Paperback Carousel, 4 towers 600 6 tiers
each unit (6 shelves) ,
Shelving, 66" 144 ."
Shelving, 84" 168 each unit (7 shelves)
Shelving, Easy (EZ) Readers, 66" 300 5 shelves If:
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Shelving, LARGE PRINT, 66" 96 4 shelves II
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Shelving, Periodical, 54" (slant) 12 titles 4 shelves + storage ~
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Shelving, Periodical, 48" (slant) 9tilles 3 shelves + storage
Shelving, Periodical (back files) 1 year per linear foot ~
Shelving, Picture Books, 45" 180 3 shelves
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Shelving, Reference, 45" 40 2 shelves
Shelving, Reference, 84" 120 6 shelves
Shelving, Trade, 45" (9" deep) 72 3 shelves '
Shelving, Trade, 66" 120 5 shelves
Shelving, Trade, 84" 144 6 shelves
Shelving, Trade, 84" 168 7 shelves
Videocassettes, Carousel, 4 tower 320 6 tiers
Videocassettes, regular shelving 30 per shelf
Videocassettes, 66" 150 5 shelves
Videocassettes, 84" 210 7 shelves
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Shelving must be arranged so as to provide both public and staff with a logical pattern and easy access to
fiction and non-fiction . section. Review with staff.
Shelving must be arranged in such a fashion that the aisles may be easily controlled or under view of the
public services desks so that assistance can be given to those who obviously require it.
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IOWA CllY PUBLIC LIBRARY
Shelving ranges will be layed out with adjacent patches of seating of various types so that users will find it
convenient to sit down with materials without having to search long distances for table seating or chairs.
Shelving ranges should desirably be at least 12 feet in length and no more than 21 feet in public areas.
Existing shelving ranges vary from 9' to 24' - three to eight double-faced units.
Main aisles should be 5 feet wide with side and stack aisles of at least 42".
Paperbacks should be shelved on existing tower racks or face out bookstore type shelving.
Oversized materials (folios) will be shelved in a designated area on the lower level.
Double-face, free-standing shelving is preferred over single.face wall mounted shelving in all public areas.
The latter type may be used in work and office areas.
Basic Allocation of Space
SeatinQ
Square Feet
Table or carrel
30 per individual
Lounge chair
40 per individual (minimum)
Public Access Terminal
35 seated or standing . w/o printer
50 seated or standing - w/printer
50 equipment/one user
65 equipment/two users
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CD-ROM/Microfilm User Station
Meeting Room - Auditorium Style
ShelvinQ Units
Double faced units
Single faced units
18 36" aisles/42"
9 36" aisles/42" (9.0 SF range)
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21 42" aisles
11 42" aisles
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22 48" aisles
12 48" aisles (as low as 11.25 SF)
Book trucks, 18" w x 42" I
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Files
Standard letter
Standard legal
Lateral file, 42" w
Maps
Microfiche file
Microfilm file
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Spinner rack - Paperbacks
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Workstation - open
Office .
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Copy Machine
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Furniture - Refer to any current inventories of shelving, furniture and equipment
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In addition to appearance and scale, furniture, study carrels and chairs should be selected with utility and
long term durability in mind. Proper reinforcement and replacement of components including covering is a
prime consideration. Standard stock items and finishes should be specified. Items should meet Business
and Industrial Furniture Manufacturers Association standards.
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Fabric is preferred as a cover over vinyl. All wood finish chairs may be considered, Larger tables should
have paneled ends to discourage extra seating.
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Single study carrels or tables are preferred over larger tables.
Partitions used in office and work spaces and similar areas should be standard modular-designed units for
best flexibility.
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Movable furniture and equipment must be equipped with carpet casters. Sled-based chairs are good for
carpeted floors.
Tables and other furniture items should match shelving in style and color.
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Whenever possible, standardized furniture units should be used, particularly where future additions may be
made; for example, non-print display units.
Storage cabinets in the staff workroom and elsewhere should be free-standing and able to be moved, rather
than built-in and all work counters and tables should be free.standing. Circulation/Reference Desks must
be movable.
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Cabinetry should be made out of standard size and able to be removed and relocated, if necessary, without
major disruption to the walls on which the cabinets are mounted. The extensive use of wall mounted
cabinetry of drawers and shelves is both expensive to construct and inefficient in terms of its ongoing
function and should be avoided.
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SPECIAL FEATURES
The architectural design of the building should accommodate the following features:
Acoustics
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Substantial noise in generated by a heavy flow of users, equipment and activities. Since an open design
increases the potential for noise, careful consideration must be given to the acoustical materials of this
building. Critical sound operation points are: 0
Entrance
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Stairs
Circulation Desk Area
Children's Area
Restrooms
Meeting Rooms
Staff Break Room
Kevs/Locks
The master key system will need to be discussed, incorporating a master for the entire building, plus sub-
masters for each component of the library and meeting room plus individual keys for each door. This means
that each door will have its own lock and key number. The building master key will control alarm doors in
the building. Alarm doors are covered under security.
Provision must be made for a backup key panel for all locks in the workroom area. This can either be in
form of a panel in a locked cabinet or as part of the floor safe. Due to the rather large nature of this panel,
it should probably be located in the cabinet. From the security aspect, the number of exterior doors that
must be locked at closing should be at a minimum. Also, the lock system should require the issuance of a
minimum number of keys to staff.
The use of combination security locks to all staff areas should be discussed.
Buildinq Securitv and Alarm Svstem
An intruder alarm system for the building will be required. The existing system will require evaluation.
Since there will be numerous staff members and janitorial service employees operating the doors and the
alarm system, it is imperative to have the controls easily activated/de-activated, preferably by the use of
push button combinations. Areas housing A-V and computer equipment should receive special attention.
Circulation workroom, safe, offices, bill changers must also be protected.
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Fire Alarm Svstem and Fire Sorinklers
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Sprinklers may be required by the City, Fire Marshall. If such a system of individuaily activated sprinklers
is required, a sprinkler system is acceptable for general collections. Heat detection sensors must also be
. planned for use in conjunction with the zone set-up for the sprinklers. This system will be tied to the overall
fire alarm system which will be monitored by the Fire Department.
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There is a strong interest in making this building as energy efficient as possible by incorporating
state.of.the-art technology in the design process and providing for the possibility of adding energy saving
devices in the future. The library facility renovation should be designed with energy efficiency as an
important conc~rn. This concern should be reflected in the relationship of the building to its environment and
the type of materials used in the structure. .
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Any costly technical provisions should be identified by the architect in planning/design discussions and the
estimated cost of construction and payback period be evaluated in writing to the library.
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Ooerations and Maintenance
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The facility should be designed to minimize operations and maintenance expense. As an example, light
fixtures and bulb types should be kept to a minimum standardized and be of a normal, easily available type.
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Fire Extinauisher Svstem
A fire extinguisher system must be planned in conformance with requirements of the local fire marshall. ABC
extinguishers should be prOVided for areas where there is electronic equipment such as computers.
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Fire exits should have strobe lights for the benefit of the hearing impaired who may not be alerted by audible
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Librarv Securitv Svstem
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A library materials security system will be part of the expansion design. Review the technology available
at the time of final design development.
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APPENDIX
SUPPLEMENTARY PROGRAM INFORMATION'
Additional information to be added in the course of the project.
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21,94 11:33 No.D16 P.~~~
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TO:
Executive Committee, Greater Iowa City Chamber of Commerce
From: Downtown Bxpansion Task Force
Re: Latest version of the Near Southside Revitalization Plan
Friends:
The City Council is about to begin formal consideration of ,the newest version of the
Southside Area Redevelopment Plan, which is, as you know, the plan providing various
incentives to the favorable redevelopment of the area bounded by Gilbert & Clinton Streets'
on the east and west and by Burlington Street and the Railroad tracks on the north and sOUlh.
The elements of the current plan include:
. Designation of a "Residential Urban Revita1i7.ation Area", in which area
certain ~idential improvements would be eligible for property tax exemption.
(The former plan did not include this feature).
e Designation of a .Commercial Urban Revitalization Area", in whieh certain
commercial improvements would be eligible for property tax exemption.
. Imposition of a "parking Impact Fec" on improvements in both areas.
. Closure of a portion of Dubuque Street (between Burlington and Court) as
incident to a planned pedestrian area.
, II Employment of a visual design consultalll,
On October 12, the task force (members Welt, King, Murphy & Willis) met
immediately following the informational meeting on the subject sponsored by the Small
Business Council.
The task force recommends to the executive commlucc that it (and the board, if
possible) approve the following position.
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TEL No.319-338-9958
Oct 21,94 11:33 No.016 P.~~~ r~
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TO:
Executive Committee, Greater Iowa City Chamber of Commerce
From: Downtown Expansion Task Force
Re: Latest version of the Near Southside Revitalization Plan
Friends:
The City Council is about to begin formal consideration of the newest version of the
Southslde Area Redevelopment Plan, which is, as you know, the plan providing various
incentives to the favorable redevelopment of the area bounded by Gilbert & Clinton Streets
on the east and west and by Burlington Streel and the RaIlroad tracks on the north and south.
The clements of the current plan include:
. Designation of a "Residential Urban Revitali7.ation Area.. in which area
certain ~idential improvements would be eligible for property tax exemption.
(The former plan did not include this feature).
e Designation of a "Commercial Urban Revitalization Area", in which certain
commercial improvements would be eligible for property tax exemption.
. Imposition of a .Parking Impact Fee" on improvements in both areas.
. Closure of a portion of Dubuque Street (between Burlington and Court) as
incident to a planned pedestrian area.
f! Employment of a visual design consullanL.
On OCtober 12, the taSk force (members Welt, King, Murpby & Willis) met
immediately following the informational meeting on Ihe subject sponsored by Ihe Small
Business Council.
The task force recommends to the eKccutive commillcc tballt (and Ihe board, if
possible) approve the following position.
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I leAD TEL No .319-338-9958 Oct 21,94 11 :33 No ~016-P':'03--_._'~"
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.
We supporllhe basic objective of the plan in attempting tu expand increased
commercial development south of Burlington Street.
,:'. .
. We support the conceptual division of the target area into residential and
commercial areas.
. We support the use of tax abatement as an incentive for commercial
development.
. We oppose the impoSition of a parking impact fee because:
a) It is fiscally unneceSsary in thai, under curtent policy and practice, Ihe
parking system is self-supporting through user fccs; and
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b) In combination with proposed parking rate increases, the fee could
actually deter, rather than promote, commercial develupmenl.
.
We oppose the closing of Dubuque Street because:
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a) Traffic exiting the Dubuque Street ramp would be unfavorably affected.
b) Access to existing businesses would be unfavorably affected,
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c) Access to new businesses in the target area would be unfavorably
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. We oppose the proposed expenditure on a design consultant.
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Hearing is set for October 25, we stand by to provide any additional Information you
my require.
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