HomeMy WebLinkAbout1994-11-08 Info Packet
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City of Iowa City
MEMORANDUM,
DATE:
TO:
FROM:
RE:
October 28, 1994
Memo for Record
City Manager
Material Sent to Council Only
Memoranda from the City Manager:
a. Environmental Working Group Report
b. Purchasing Policies
c. Pending Development Items
d. Safe Drinking Water Act
e. Water Treatment Plant Project
Memorandum from the Assistant City Manager regarding November 1, 1994, ;;l7.:1~
meeting of the Council on Disability Rights and Education.
Memoranda from the City Attorney's office:
a. Letter to FAA requesting partial amendment of Master Plan
b. Name change
Memorandum from the City Clerk regarding Council Work Session of
October 18, 1994.
Memorandum from the Human Services Coordinator regarding Joint Human
Services Funding hearings.
Memorandum from the Airport Commission regarding the terminal building
and United Hangar Building projects.
Letter from the Horne Builders Association of Iowa City regarding the ;(7 8
open space ordinances.
Copy of letter to the Neighborhood Services Coordinator from the
Goosetown Neighborhood.
Article: Trash Talk
Agenda for the October 27, 1994, meeting of the Johnson County Board
of Supervisors.
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City of Iowa City
MEMORANDUM
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Date: October 21, 1994
To: City Council
From: Steve Atkins, City Manager
Re: Environmental Working Group Report
I asked Ed Moreno and Carol Sweeting of our Water Division to find out what they could
concerning the EWG report "Tap Water Blues," The report "Tap Water Blues" ("Millions Drink
Water Contaminated with Toxic Herbicides") was released at a press conference in Washington,
and in many midwestern states Tuesday, October 18, It targets Corn Belt states and health
problems associated with agricultural herbicides such as atrizine, cyanazine, simazine, metachlor,
and alachlor, We suspect further reports on contaminants/regulations will follow,
The EWG report states that the EPA health standard development process for herbicides is flawed
and that the EPA regulations are not stringent enough to protect many people, especially children,
from long-term health problems,
The Iowa City Water Division is aware of the existence of these herbicides in the Iowa River
watershed on a seasonal basis, We have been responding to the issue in the following manner:
1,
The Iowa River is a dynamic source of raw water and currently our primary source of
water. The river quality is constantly changing, requiring continual monitoring and process
adjustments. Due to the age and limited flexibility in design and operation of the existing
facility, it is unable to remove herbicides and pesticides,
Dilution of suspected higher level of herbicides during peak runoff is obtained by reducing
the percentage of river water and supplementing with Jordan and Silurian well water, An
Activated Carbon is also introduced to reduce the concentration of herbicides.
Iowa City is required to sample for herbicides quarterly.
2,
3.
The report states EP A considers one additional cancer case per 1 million people to be the limit
of acceptable risk. A risk factor of 50 indicates an estimated risk of 50 additional cancer cases
per million. The report states Iowa City has a risk factor of 10.9. The report was based on water
quality samples taken from raw river water sources and not from taps after water has gone
through the treatment process. Iowa City test results from 1993 detected chemicals in 14 samples
- none above the EPA limits,
This information will be further evaluated.
cc: Department Directors
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City of Iowa City
MEMORANDUM
Date: October 21, 1994
To: City Council
From: City Manager
Re: Purchasing Policies
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With all the recent attention drawn to the City of Cedar Rapids purchasing procedures, I wanted
to take a moment to indicate to you one of the more positive initiatives we utilize in our
purchasing process. The City not only conducts a centralized purchasing operation, but also a
comprehensive vendor list procedure. Businesses and individuals submit applications to the City
to be a vendor, that is, do business with the City. The application process provides us, within all
applicable state and federal laws, information on our vendors. Vendors are also asked to identify
the commodities, goods and/or services, that they wish to sell to the City. This detailed
information allows us to manage our prospective vendors, provides an element of control over
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the purchase of goods and services; qualifies and identifies firms with unique characteristics -
minority, women.owned, etc. Certainly, individuals doing business with the City could conduct
themselves in a fashion that would be considered illegal and unethical; however, we attempt to
provide accurate and up.to-date information about all companies doing business with the City.
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Our vendor list is extensive (200+ pages), but if you would like to review, let me know.
cc: Dept. Directors
Purchasing Agent
vel 10.20,58
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City of Iowa City
MEMORANDUM
Date: October 25, 1994
To: City Council
, From: City Manager
Re: Pending Development Items
An application submitted by Lake Calvin Properties for a rezoning from Medium Density Single.
Family Residential, RS-8, to Factory Built Housing Residential, RFBH, for 61.96 acres of land
located south of Whispering Prairie Drive.
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A request by Albert and Shirley Westcott to rezone a 38.22 acre parcel located west of Prairie
du Chien Road, approximately 1/4 mile north of its intersection with Newport Road, from County
. A-1to County R-S.
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A requestsubmitted by Tonita Rios for special exceptions to reduce the front yard requirements
along Dodge Street and reduce the parking required for uses on properties located in the CO-1
zone at 626 and 630 Bloomington Street. - Board of Adjustment
A request submitted by First National Bank for a special exception to permit a drive-in facility
associated with a financial institution for property located in the CO-1 Zone at2312 Mormon Trek
Boulevard. . Board of Adjustment
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A request submitted by 1000 Oakcrest, an Iowa General Partnership, for a special exception to
permit parking on a separate lot, that is, to have a shared drive for properties located in the RS-5
and RM-44 zones at1 000 and 1006 Oakcrest Street. . Board of Adjustment
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City of Iowa City
MEMORANDUM
Date: October 28, 1994
To: City Council
From: City Manager
Rei: Safe Drinking Water Act
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With the adjournment of the 1 03rd Congress, the proposed amendments to the Safe Drinking
Water Act (SDWAI were not completed. The legislative negotiations between the House and
Senate were not concluded. There appears to be little opportunity in the near term to bring
together the various political as well as other related interest groups that were involved in the
proposed amendments.
With the failure to amend the SDWA, Congress did not complete work on the proposed $1.3
billion state revolving loan fund program.
Of significant conseque~ce is the standard-setting process of EPA. A new standard of review
by EPA to select contaminant regulations based on cost benefit and other science rather than
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what has been referred to as an overly broad contaminant regulation policy wa,s not
completed. Additionally, new source water assessment and protection measures to help
prevent drinking water contamination also will not occur.
We are left with the current law and are proceeding based upon its regulatory obligation as
well as the likelihood that federal aid will not be available.
cc: Chuck Schmadeke
Ed Moreno
Don Yucuis
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City of, Iowa City
MEMORANDUM
Date: October 28, 1994
,
To: City Council ,
From: City Manager
Re: Water Treatment Plant Project
In keeping with your interest to provide opportunities for public discussion and information
concerning the proposed water treatment plant, our Division of Water has undertaken
additional information efforts. One particular effort by our public information/water educator,
Carol Sweeting, is to contact various community groups in order to secure a place on
upcoming meeting agenda in order to explain the project in more detail. Attached is a copy
of the groups we have identified.
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If you have any other community groups that might be interested in this public information
initiative, please feel free to contact Ed Moreno, my office, or the Department of Public Works
staff .
cc: Ed Moreno
Chuck Schmadeke
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Attachments
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Iowa City Water Division
Potential Speaking Engagements
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. AFSCME, Local 183
c/oDarwin Schwartzentruber
416 D. Ave., Box 228
Kalona, IA 52247
. AFSCME, Local #12
c/o Kathy Schaffer
422 S. 7th Ave.
Iowa CitY, IA 52245
h) 338-5755
. Blurrwood Neighborhood Association
c/o Karen Jordan
2748 Hickory Trail
Iowa City, IA 52245
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" Business Development Inc,
D.B.A.
c/o Ted Pacha
225 E Prentiss
Iowa City, IA 52240
w) 337-3121
. Cbamber of Commerce Human Resources
Committee
c/o Judy Strebel
U. of I. Foundation Alumni CTR.
P. O. Box 4550 Iowa City,lA 52242
w) 335-3305
. Chamber of Commerce, Iowa City Area
c/o Wilfreda Hieronymous
325 E. Washington
Iowa City, IA 52240
w) 338.1294
U Convention and Visitors Bureau
Iowa City/Coralville
c/o Wendy Ford
408 1st Ave.
Coralville, 1A 52241
. Coralville Division / IC Chamber of Commerce
c/o Joan Hora
1009 2nd SI., WHY 6 West
Coralville, IA 52241
w) 351-8000
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Downtown Assoc.
c/o/ John Murphy
120 E washington
Iowa City, IA 52240
w) 338-1142
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. Iowa City, Education Assoc.
c/o John Hironymus
506 Clark St.
Iowa City, IA 52240
w) 339-6811
. Friends of North Liberty Community Library
c/o Heather Woodin
180 Heritage Dr.
, North Liberty, IA 52317
e Friends of Coralville Libr~ry
c/o Elizabeth Hooley
1403 13th St.
Coralville, IA 52241
w) 338-3890
. Grantwood Nelgbborbood Association
c/o Mary Lewis
56 Regal Lane
Iowa City, IA 52240
h) 354-2579
. Goosetown Nelgbborbood Association
c/o Carl Klaus
416 Reno
Iowa City, IA 52245
. HarlockelWeeber Neighborhood Assoc.
c/o William Knabe
1101 Weeber Cr.
Iowa City, IA 52246
. Home Builders Association
c/o Henry Herwig
1478 Valley View Dr
Coralville, IA 52241
h)351-3I19
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c/o Skip Wells
P. O. Box 2872
Iowa City, IA 52240
w)339.1000
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Iowa Center for AIDS Resources and Education
clo Luara Hill
PO Box 2989
Iowa City, IA 52244
w) 338-2135
Iowa City Area Development Group Inc.
cia Richard Summerwill
325 E. Washington St.
Iowa City, IA 52240
. Kiawanis Golden K. Club
cia C. Harold Stanger
201 N'lst Ave. #302
Iowa City, IA 52240
. Johnson Co Water Education Team
c/o Joe Bolcolm
728 2nd Ave.
Iowa City, IA 52245
h) 337-6280
.
. Kiwanis, Eastside
c/ol Philip Hotka
1908 G. St
Iowa City, IA 52240
h)337-352 I
. Kiwanis, Noon
cia David Novotny
10 I 5 Sandusky
Iowa City, IA 52240
. h) 339-0246
. Kiwanis, Iowa City Old Capl,tol
cia Bob Saunders
320 E Fairchild
Iowa City, IA 52245
h) 354-3333 w) 351-1034
. Lions Club, Iowa City Evening
c/o Phil Jacks
302 E Kimball Rd.
Iowa City, IA 52245
h) 337-2904
. League of Women Voters of Johnson Co.
clo Deborah Conger
636 S. Dodge SI. 115
Iowa City, IA 52240
h) 337-9820
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. Lions Club, Iowa City Host (noon)
c/o James Kindhart
19 Gleason Drive
Iowa City, IA 52240
h) 338-1245
, Lions Club, Iowa City Evening
c/o Phil Jacks
302 E Kimball Rd,
Iowa City,lA 52245
h) 337-2904
. Lucas Farms Neighborhnod Association
. Longfellow Neighborhnod Association
c/o Cecile Kuenzli
705 S Summit
Iowa City, lA 52240
. Melrose Ave. Neighborbood Association
clo Trudy Champe
521 Melrose Ave.
Iowa City, lA 52240
.. Miller/Orchard Neighborhood Association
c/o Eileen Foughty
402 E Benton
Iowa City, lA 52246
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Northside Neighborhood Association
clo Liz Miller
714 Ronalds
Iowa City, lA 52240
h) 337-2275
. Optimist Club oflowa City, Noon
c/o Alan Stang
126 Potomac Dr.
Iowa City, IA 52245
h) 351-5133 w) 337-2263
. Optimist Club oflowa City, Daybreak
c/o Jim Cook
2506 E. Court St.
Iowa City, lA 52240
h) 338-7384
. Optimist Club of Iowa City, Sunrise
clo Todd Welk
138 Amhurst
Iowa City, IA 52245
h)351-4257
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i Retired Persons, American Association of
c/o Bill KeUy ,
1108 Sunset
Iowa City, IA 52246
h) 3514903
. Sertoma Club, Old Capitol
c/ol Genrge Garwood
3017 ComeU Ave.
Iowa City, IA 52245
h) 338~57I2
. Sertoma Club, University of Iowa
clo Lorna Cress
604 Bekdon Ave.
Iowa City, IA 52246
h) 354-1842
. Sierra Club, Iowa City Arca Grouper
clo Douglas Jones
816 Park Rd
Iowa City, IA 52246
h) 338-2879 w) 335-0740
. SW Estates Ncighbo~hnod Association
clo Greg Smith
1326 Santa Fe Dr.
Iowa City, IA 52246
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. Project Green
clo Emilie Rubright
3742 Forest Gate
Iowa City, IA 52240
h) 339-3657
. Reallors, Board of Iowa City
clo Sharon Mathieu
601 Hollywood Blvd.
Iowa City, IA 52240
h) 626.6767 w) 338-8220
. Rotary Club ofIowa City A.M.
clo Don Canfield
2654 Princeton Rd.
Iowa City, IA 52245
h)338-3358 w) 354-7601
. Rotary Club Iowa City, Noon
clo Linda Munston
15 the Woods NE
Iowa City, IA 52240
h) 351-5759 w) 339-0300
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. North Liberty City Council
25 W Cherry
North Liberty, IA 52317
, Jonson Co. Board of Supervisors
913 S. Dubuque
Iowa City, IA 52240
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Council on Disability Rights and Education
Date:
October 26, 1994
To: Council on Disability Rights and Education
From: Dale Helling, Assistant City Manager
Re: November 1, 1994, Meeting
The next meeting of the Council on Disability Rights and Education will be on Tuesday,
November 1. 1994, at 11 :00 a.m. in the City Council Chambers at the Civic Center.
The agenda is as follows:
1. Introductions
2. Subcommittees/Reports
a.
b.
Housing
Transportation
Public Accommodations
Public Relations
c.
d.
3. Other Reports
4., Other Business
5. Next Agenda
6. Adjourn
Enclosed you will find a summary of the October 18 meeting, a copy of the letter sent to local
businesses, and an updated roster of core group and subcommittee members.
I'll see you on the first.
cc: City Council
Johnson County Board of Supervisors
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Council on Disability Rights and Education
CORE GROUP:
John Harshfield. CO.CHAIR
Tim Clancy
Mike Hoenig
Ethel Madison
Larry Quigley
Keith Ruff
Doris Jean Sheriff
Allyson Schulte, Chamber of Commerce
Tim Grieves, Area Educators/Schools
'Rev. John McKinstry, Religious Community
Mace Braverman, Developers/Housing. CO-CHAIR
Dale Helling, City of Iowa City
SUBCOMMllTEES
ACTIVE SUBCOMMITTEES
1. Public Accommodation . Jane Nelson.Kuhn, Kevin Burt, Ethel Madison, Nancy
Ostrognai, Ed Brinton
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2. Transportation - Doris Jean Sheriff, Dale Helling, Marjorie Hayden.Strait, Tim Clancy
3. Housing - Keith Ruff, Kevin Burt, John Harshfield, Tim Clancy, Heather Shank
4. Public Relations. Tim Clancy, Kevin Burt, Jacquelyn Bolden, Dale Helling
FUTURE SUBCOMMITTEES
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1. Employment. Kevin Burt, Dale Helling
2. Telecommunications - Dale Helling
3. Resource Development - Jacquelyn Bolden, Ed Brinton
4. Education . Tim Grieves, Kevin Burt
5. Speakers Bureau.
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City of ,Iowa City
MEMORANDUM
Date: October 19/ 1994
To: Council on Disability Rights and Education
From:
Dale Helling, Assistant City Manager
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Re: Summary of OctoQer 18/ 1994, Meeting
The Council met on October 18/ 1994/ at 11 :00 a.m. in the City Council Chambers at the
Civic Center. Those in attendance included: Doris Jean Sheriff, Kevin Burt, Ed Brinton, ,
LaVerne Tutson, Keith Ruff, Ethel Madison, Nancy Ostrognai, Mace Braverman, John
Harshfield, Tim Clancy, John McKinstry, Heather Shank, Dale Helling.
John Harshfield, co-Chairperson, called the meeting to order. He reviewed with the Council
information provided by Helling regarding previous discussions of subcommittee focus,
structure, etc. It was agreed that subcommittees should be composed of a few core group
or current active members who would then recruit additional citizens for each subcommittee.
Kevin Burt noted that housing had been previously designated as a high priority for a
subcommittee and noted further that the City was currently revising its comprehensive
housing program under the new title of City Steps. Burt will attend an upcoming meeting
which is being held for the purpose of receiving community input on the City Steps plan and
will report back to this group at our next meeting.
Mace Braverman suggested that the University of Iowa should be directly represented on the
CDRE. After some discussion, it was agreed that it was important to have all University
facilities accessible, and that this group might be more influential and helpful for the University
if a University representative is more directly involved. Harshfield agreed to draft a letter to
the University reflecting the Council's concerns. This letter will be directed to President
Rawlings and copies will be sent to other key university departments.
It was agreed that we would begin by forming four subcommittees to address Housing,
Transportation, Public Accommodations, and Public Relations. Initial members of these
subcommittees are as follows:
HOUSING - John Harshfield, Keith Ruff, Kevin Burt, Tim Clancy, Heather Shank.
TRANSPORTATION - Doris Jean Sheriff, Marjorie Hayden-Strait, Tim Clancy, Dale
Helling,
PUBLIC ACCOMMODATIONS - Kevin Burt, Ethel Madison, Jane Nelson-Kuhn, Nancy.
Ostrognai, Ed Brinton.
PUBLIC RELATIONS - Tim Clancy, Kevin Burt, Jacquelyn Bolden, Dale Helling.
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Each subcommittee will ultimately choose its own leadership and a representative from each
subcommittee will report back to the core group on a regular basis. There was agreement
that it would be desirable for each subcommittee to propose its own direction and focus and
then allow the core group to review its proposal. Subcommittees will target the first meeting
in December for making su~h proposals.
Doris Jean Sheriff reminded everyone that October is National Disability Employment
Awareness Month and shared some statistics regarding employment of persons with
disabilities.
Ethel Madison, John Harshfield, Keith Ruff, and Kevin Burt will work with Dale Helling on the
. presentation to be made to the Chambers of Commerce Human Resources Committee on
November 3.
Adjourned at 12:05 p.m.
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September 26, 1994
Dear Business Owner,
The purpose of this letter is to inform you of efforts now being made to promote and encourage
greater accessibility for persons with disabilities to all facilities and services in our community.
July 26, 1994, was the fourth anniversary of the passage of the Americans with Disabilities Act
(ADA), This gives us pause to stop and assess how far we have come during those four years.
The ADA provides that no individual shall be discriminated against on the basis of disability and
the free and equal enjoyment of the goods, services, facilities, privileges, advantages, or
accommodations of any place of public accommodation by any private entity who owns, leases
(or leases to), or operates a place of public accommodation. Thus, there is a clear and, present
responsibility placed upon every business to move toward full accessitiility.
Realizing that becoming accessible is an ongoing process - we would like to help. Please
consider the following:
1, Businesses are only required to remove architectural barriers in existing facilities that are
"readily achievable," Readily achievable has been defined as, "easily accomplish able and
able to be carried out without much difficulty or expense."
2, The important thing is to have an outline and to work on those items that are readily
achievable and plan for the others. You are not expected to implement everything at
once. What at one time may not be readily achievable, may become so because of .
changed circumstances, availability of new products, and the financial profile of your
business,
3, Some accessibility features are less costly than you might have first supposed, For
example, providing large print menus would not be a costly addition for a restaurant.
4. Businesses than can demonstrate that the removal of a physical barrier is not currently
readily achievable may make their goods and services available through alternative
methods, Some examples would be curbside service or home delivery of goods.
5, There are nl!merous information resources in our community that can assist you in
determining how your business could better serve and employ persons with disabilities.
A good reference and referral resource is the Chamber of Commerce, phone 337-9637.
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Page 2
6, Tax incentives are available for businesses which remove barriers to accessibility. In
addition to the Chamber of Commerce, your tax consultant or the IRS can provide
information regarding these tax incentives and their applicability to your particular situation. .
7. There is a mechanism by which a business may be able to lease a portion of the public
right of way on which to locate a ramp. You may contact the department of Housing and
Inspection Services at the City of Iowa City, This department can provide further
information about how to qualify and how to make application. They can be reached at
356-5120.
B. Local building contractors may be able to advise you regarding accessibility features and
alternatives for your building, business, or facility. .
9. The ADA places an affirmative and continuing obligation on every public accommodation.
Your reasonable efforts towards compliance may mitigate liability if challenged in an ADA I'
legal complaint.
We hope you find these considerations useful. We urge you to make accommodations to
become fully accessible,
Sincerely,
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usan Horowl ,Mayor
City of Iowa City
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People for an Accessible Environment
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Timothy Clancy,
Johnson Coun
Disabilities
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oris ~e Sheriff
Councl on Disability Rights and Education
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City of Iowa City
MEMORANDUM
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Date: October 24, 1994
To:
The Honorable Susan Horowitz, Mayor
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From:
. Anne Burnside, First Assistant City Attorney
Re: . Letter to FAA Requesting Partial Amendment of Master Plan
'I presented your suggesting to the Airport Commission at its October meeting regarding a City
letter to the FAA for partial amendment of the master plan to show the recent ordinance
, revision for Runway 06.
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The response was positive, especially if the letter is seen as a joint action of the Commission
and the City Council. Have you considered having John Ockenfels c~-sign with you?
Please let me know if I can be of assistance to you in this matter.
cc: Ron O'Neil, Airport Manager
Ci ty Council
City Manager
Assistant City Manager
Ci ty Cl erk
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City of Iowa City
MEMORANDUM
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Re:
Name change
Date: October 28, 1994
To: Steve Atkins, City Manager; Marian Karr, City Clerk; All Department and
Division Heads
From: Linda Newman Woito, City Attorney
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Effective immediately, please refer to me as "Linda Newman Woito" which rhymes with
"right.o" or just Linda Woito.
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Thank you for your attention to this matter.
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City Council
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City of Iowa City
MEMORANDUM
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Date: October 28, 1994
To: Mayor and City Council
From: City Clerk
Re: Council Work Session October 18, 1994 - 7:40 p.m. in the Civic Center Confer.
ence Room.
Mayor Susan Horowitz presiding. Council Members present: Horowitz, Kubby, Lehman,
Novick, Pigott, Throgmorton. Absent: 8aker. City Staff present: Atkins, Helling, Gentry,
Karr, Schmadeke, Newman, Pelkey, Davidson, Smith. Tape recorded on Reel 94-118, Side
2; 94-121, All.
REFUSE COLLECTION, RECYCLING. AND LANDFILL PROGRAMS
Reel 94-118, Side 2
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City Council and staff reviewed City Manager Atkins' October 1 0, 1994 memorandum
regarding Solid Waste Discussion - October 18. City Manager Atkins, Public Works Director
Schmadeke, Solid Waste Superintendent Pelkey, JCCOG Solid Waste Coordinator Newman,
ECCOG Representative Mike B~rkshire, and JCCOG Director Jeff Davidson present.
Council directed staff to proceed with the curbside recycling program recommendations as
outlined in the City Manager's October 10 memo. In addition, Council directed staff to
accommodate small generators at new eastside facility and establish a lump sum figure for
refuse collection/recycling/landfill on the utility bill.
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Horowitz asked Council members to view an ECCOG video on unit-based price program in the
Cable TV office.
Atkins stated an education/promotion campaign will be developed and staff will prepare the
elements to the proposed refuse collection, recycling and landfill programs to bring back to
Council. Throgmorton requested that a public hearing be held to give persons an opportunity
to comment on the proposed refuse collection and recycling programs.
Atkins stated he will prepare two memorandums:
1. Landfill authority and
2. Multi.family unit refuse collection and recycling program.
Meeting adjourned 9:20 p,m.
Staff Action:
Summary memorandum of Council directions within 30 days.
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::: _ ~ Johnson County Council of Governments
~ 410 E\MJshirgtonSt /oMJ City. /oMJ 52240
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Date: October 26, 1994
To: United Way Planning Division, United Way Allocations Division, Iowa City City Council,
Johnson County Board of Supervisors, Coralville City Council, Johnson County Cluster
Board, Committee on Community Needs, Mental Illness/Mental
Retardation/Developmental Disabilities/Brain Injury Planning Council, Department of
Public Health
From: Teresa McLaughlin, United Way Executive Director'~}
Marge Penney, Human Services Coordinator ~
Re: United Wayllowa City/Johnson County/Coralville Joint Human Services Funding
Hearings
You will find enclosed this year's schedule for the joint United Way/Iowa City/Johnson
County/Coralville funding hearings, The hearings will again be held at the Department of
Human Services, 911 N. Governor Street.
There will also be a training session on Wednesdav. November 16, at the Department of
Human Services. It is hoped that this training session will enable new panel members to
become familiar with the funding process and continuing members to sharpen and update their
skills. Budget books will be available at the training session and at the first hearing, on
Monday, November 21. Please note that hearings 2 through 7 are on Thursday evenings.
All hearing sessions and the training meeting will begin promptly at 7 PM.
Please plan to be in your place and ready to go by 7; we want to be sure
that the first presenting agency is not disadvantaged by the interruption
of latecomers.
We look forward to the continuation and deepening of the cooperation these joint hearings have
developed,
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DATE TIME AGENCY
Wed.
11/16
Mon.
11/21
Thurs.
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Thurs.
12/8
Thurs.
12/15
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1/5
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1/12
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1/19
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CORAL. IOWA JOHNSON UNITED
PAGE VILLE CITY COUNTY WAy'.
370
318
487
304
24
511
470
334
220
232
275
163
390
261
37
76
122
412
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97
429
445
248
203
136
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185
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'Funded through the Johnson County Department of Public Health.
7:00 Orientation
7:15 Mental Health Center
7:45 Lutheran Social Service
8:15 ' Visiting Nurse Association
8:45 Legal Services
7:00 Big Brothers/Big Sisters
7:30 Youth Homes
8:00 United Action for Youth
8:30 Mayor's Youth Employment
9:00 HACAP
7:00 Handicare
7:30 Independent Living
8:00 Free Medical Clinic
8:30 Neighborhood Centers
9:00 ICARE
7:00 Crisis Center
7:30 Domestic Violence Interv,
8:00 Emergency Housing Project
8:30 Rape Victim Advocacy
7:00 Arc of Johnson County
7:30 MECCA
8:00 Elderly Services Agency
8:30 Red Cross
9:00 Wrap-up Gov't. Requests
7:00 School Children's Aid
7:30 Hillcrest
8:00 Gr. I.C, Housing Fellowship
8:30 4C's
7:00 Dental Services for Children
7:30 Special Care Dental Program
8:00 Goodwill
8:30 Iowa City Road Races
9:00 United Way Wrap.up
X
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NOTE: This year's hearings will be held at the Department of Human Services, 911
North Governor Street.
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IOWA CITY MUNICIPAL AIRPORT
1801 South Riverside Drive Iowa City, Iowa 52246
Office Phone (319) 356,5045
30
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MEMO
DATE: October 26, 1994
TO: city Councilors
FROM: John Ockenfels, Chairperson &6~
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RE: Airport Terminal Building and united Hangar Building Projects
Last year at this time, the Airport commission proposed budgeting
to replace the roofs on the Terminal Building and the united Hangar
Building. For a variety of reasons, 'including the uncertainty the
direction the Airport Master Plan was to take, the Council decided
not to budget for those projects. The projects are not eligible
for funding through the Iowa Department of Transportation or the
Federal Aviation Administration Airport Improvement Programs (AlP).
Both buildings have flat roofs. The roof on the Terminal Building
is the original roof from 1951. Although the united hangar roof is
not the original from 1929, it is several decades old. The
Commission is planning to renovate the exterior and interior of the
Airport Terminal but needs to correct the roof problem before
investing in the renovation. The united roof is not only causing
problems in the hangar area but it is leaking into the rented
office space at the front of the building.
\
At an informal Council meeting in April of 1994, the Council
indicated that the Commission should proceed with obtaining costs
to repair or replace the roofs of the Terminal and united
buildings. Plans and specifications were developed and a public
hearing on those plans and specifications was held at the civic
Center on October 3, 1994. No comments were received from the
public. The project was advertised and bids were received on
October 20.
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Three bids were received: 1)
2)
3)
D. C. Taylor Co. $
Jim Giese Comm. Roof Co.
Maintenance Associates
54,120.00
59,935.00
69,450.00
The Commission met on October 25 to discuss the bids. The low bid
by D. C. Taylor Company was in the middle of the range estimated by
the consulting firm that provided the plans and specifications.
The Commission recommended awarding the project to D. C. Taylor
Co., subject to funding by the city Council.
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In addition to the roof project, the exterior of the Airport
Terminal is overdue for major rehabilitation work. As mentioned
earlier, the building is 43 years old and has never had any
extensive work done to the exterior. It has been a relatively
inexpensive building to maintain.
There is some painting that will be done in-house, but most of the
exterior is masonry and needs to be sandblasted, cleaned,
tuckpointed, and sealed by an outside contractor. We do not have
the equipment to do this work ourselves.
The Commission considered waiting to request funding for this
project in the FY96 budget but thought the most appropriate time to
do this would be in coordination with the roof project. This work
should be done after the roof is replaced arid before the new
gutters and downspouts are installed.
The project to replace missing brick, caulk settlement fractures,
caulk perimeter window and door joints, and sandblast, clean and
waterproof all exterior masonry surfaces is estimated to be
$ 15,000. The Commission is requesting funding for this proj ect to
coordinate with the roof project.
The Commission considers the Airport an important entrance to Iowa
city for business and personal travel and believes air travelers
should get a good first impression of Iowa City from the Airport. , (~,;,.
The projects discussed above will vastly improve the appearance and .
extend the utility of these buildings.
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cc: Iowa City Airport Commission
steve Atkins, City Manager
Don Yucuis, Finance Director
Anne Burnside, First Assistant city Attorney
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HOME BUILDERS ASSOCIATION OF IOWA CITY
POBOX 3396
325 E WASHINGTON STREET
IOWA CITY, IA 52244-3396
319-351-5333 FAX 319-337-9823
October 26, 1994
City C.)uncil
City of Iowa City
410 E Washington Street
Iowa City, IA. 52240
Honorable Mayor Horowitz and Council Members:
It was a pleasure meeting you during last evening's council
meeting. I esp~cially appreciated your words of welcome and
encouragement. I look forward to working with the council.
As indicated during public discussion last evening, I have
received a response from the National Association of Home
Builders regarding preliminary review of Iowa City's
neighborhood open space ordinances. The response is
attached. A copy has been provided to City Attorney Linda
Gentry and I have also sent a copy to Director of Planning
and Community Development Karin Franklin,
The association will work together with the various city
offices. We should be able to provide the cciuncil with
additional information prior to your next scheduled work
session.
As acknowledged during the council meeting last night, most
area developers have been generous in providing green space
within their developments. The Home Builders Association of
Iowa City hopes, by the time of final consideration, these
ordinances will be reasonable and fair to home builders, new
home owners and all of the residents of Iowa City,
':.il1c61"ely,
O~6-t / OdJoQL,.,J
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Carol Ciodi '::;en
Executiv~ fficer
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cc: Don Robinson, H8A of Ie President
Steve Atkins, City Manager
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National Association of Home Builders
State, Local & Regulatory Affairs Division
1201 15th Street, N.W., Washington, D,C. 20005.2800
(202) 822.0359 (800) 368.5242 Fax (202) 861-2161
October 24, 1994
Carol Godiksen
Home Builders Association
of Iowa City
P. O. Box 362
Iowa City, IA 52244
Re: 'Iowa City, Iowa
Draft Neighborhood Open Space Ordinance
Dear Carol:
In response to your request, we have reviewed Iowa City's proposed Neighborhood Open Space
Ordinance from both a legal and planning perspective, You should be aware that under the V,S,
Supreme Court's recent ruling in Dolan v, City of Tigard, local governments that require the
exaction of land as a condition for pennits must operate under several restrictions, First, the
. city's purpose must substantially advance a legitimate governmental concern. The preservation
of open space, parks, and recreational facilities have generally been held in the past to constitute
legitimate governmental concerns. Second, the exaction must be "roughly proportional" to the
impact that a particular development will have on existing facilities. Third, the burden is on the
city to demonstrate that the exaction it demands meets this rough proportionality requirement.
This case is of particular importance in reviewing Iowa City's proposed open space ordinance,
14-7D-3. A, Dedication of Land
In this section the city sets forth a fonnula by which the amount of land a developer must
dedicated per project is calculated. The exaction is arrived at by multiplying the amount of
undeveloped property by density factors based on the current demographic data of development
in Iowa City. It should be made clear in the ordinance whether the "acres of undeveloped
property" refers to the total land area of a new development or the area that will remain '
undeveloped within a new project. Also, it is unclear how the figure of 3/1000, representing
3 acres required per 1000 persons, was derived, If this was taken from a published source such
as standards recommended by some organization, rather than from the existing ratio of open
space per person in Iowa City, then this fonnula is suspect. If existing developed portions of
the city do not meet this level of service of 3 acres per 1,000 people, it is unreasonable to ask
new development to meet this standard,
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October 24, 1994
Page 2
B.2, Unity
It is not clear that a single parcel of park land is superior to two or more parcels. In recent
years, there has been a recognition that more fonnal park spaces, such as town squares and
greens, contribute a great deal to a community. Enclosed is infonnation on a recent
development that uses this concept. The ordinance should not make it more difficult to provide
this type of valuable open space.
Additionally, it is unclear from a reading of the ordinance whether the required access strip is
to be calculated as part of the developer's total land dedication or whether this access is to
acquired by some other means by the city, Le" do they mean to pay for it? This question comes
up again in 8.5 Access,
14-7D-4 Payment of Fees in Lieu of Land Dedication
In this section, the city is given the discretion of whether or not "in lieu of" fees will be
pennitted in exchange for the open space dedication. Additionally and also in the city's
discretion, it may require fees rather than the land itself.
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C, Fees in Lieu Detennination
> A developer may create a good plan for a new development that has open space in it. Yet the
ordinance as proposed would penalize this developer by nilt allowing any of this open space to
be credited to the development. Even though the city may detennine that there are other parks
"within reasonable proximity," this other parkland may not fill the need for neighborhood parks
within the new development. The purpose statement of the ordinance stresses neighborhood
open spaces, and yet this provision of the ordinance, as well as the "unity" provision above,
have the potential to discourage neighborhood open spaces and penalize the developer for
providing them.
Additionally t there may be a problem with a requirement by the city of fees rather than land.
Under the current wording of the ordinance, fees will be required when it
finds that all or part of the land required for dedication is not suitable for public
recreation and open space purposes, or upon a finding that the recreational needs
of the proposed subdivision can be met by other park, greenway, or recreational
facilities planned or constructed by the City within reasonable proximity to the
subdivision, [emphasis added]
This raises an issue that should be given careful consideration. If a proposed development is
planned in the vicinity of already existing public park, greenway, or recreational facilities, can
the city's demand for "in lieu of" fees (or the exaction of land for that matter) be justified? The
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October 24, 1994
Page 3
city has the burden under Dolan to demonstrate that the impact on the existing facilities caused
by the new development is such that additional land must be purchased within the neighboring
area to compensate for that impact. The city may not use any funds collected to acquire land
outside of the neighborhood.
14-7D-6, Use of Funds
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It is not clear how the city will detennine when a park "will benefit the residents of the
subdivision making the payment." This needs to be thought through and defined. In light of
the provisions discussed above, it is not clear that the city is really supportive of neighborhood
parks, so the city's interpretation of this paragraph may result in siphoning money away from
the subdivisions making the payment to parks farther away.
One additional general comment: the city needs to make provisions in its budget to maintain
these properties it will be acquiring.
Finally, we have enclosed several articles that may be useful to you in working with Iowa City,
This letter and the enclosed materials are provided as a service to the members of the National
Association ofHome Builders, No attorney-client relationship is intended or established, These
materials are the product of preliminary research; any cases, statutes, or articles cited in this
letter or in the attached materials are not intended to be an exhaustive listing of court precedents
. ,or infonnation on the specific issue raised and should not be treated as such. Rather, these
materials are meant to give you a general idea of the law in this area. Your attorney must
review this infonnation to detennine how it applies to your situation.
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We hope this infonnation is helpful. Please feel free to contact us directly if you have any
additional questions.
Sincerely yours,
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Ma~vVJDiCrescenzo ~
Litigation Counsel
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Director of Land Development Services
Enclosures
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. McConnell at Davidson
Davidson, North Carolina
next 40 years, The gift of his 98-acre
farm, just a one-mile walk from the
, campus. provided the opportunity for
the college to undertake development
of the site as a residential neighbor-
hood of 198 homes for employees of
the college as well as for other house-
holds,
Davidson College, located in the
upper tip of Mecklenburg County, is
the centerpiece of historic Davidson,
The college, founded in 1837, boasts
many buildings on the National Regis-
ter of Historic Places, and the entire
campus is a designated arboretum,
.The town itself embodies the spirit of
srqall-town America, With a popu!a-
The McConnell community originat- tion barely over 4,000. Davidson in-
ed with a land bequest, Dr, John Wil- cludes a main street with soda shops
son McConnell, who returned to and other charming local businesses.
Davidson College in 1904 after gradu- Davidson College Development
ating from medical school, became the Corporation (DCDC), a subsidiary of
college's biolog)' professor as well as I the college, is building the project,
the [Own and college ph)'sician for the I DC DC assembled a team of profes-
i sional dev~lopers, planners, architects.
I and builders to ensure achievement of
the development goals, The Crosland
Land Company of Charlotte acts as the
i lead developer to oversee construction
I and sales, ESP Associates of Charlotte
: provided land planning while James
I Wentling/Architects and Saussy-Bur-
i bank Builders-the selected builder of
I t~e homes-developed the house de.
, signs,
i One predevclopment activity un.
i dertaken b)' Crosland Land Company
I was the conduct of focus groups with
i the Davidson College !aculty to dCI'd.
t op a consensus on housing types and
II neighborhood design preferences, The
answers were clear: the future resi-
,
~ dents wanted houses and meets that
he plaoning and design process
at McConnell at Davidson con-
firms the public interest in tra-
ditional neighborhood and
housing design, Planned as an
affordable community where David-
son College's faculty and administra-
tive staff could find housing near their
jobs, McConnell embodies many of
the physical characteristics of historic
Davidson's older neighborhoods, Cur-
rent sales indicate that new residents
are pleased with McConnell as an al-
ternative to the area's standard subdi-
visions.
Background
Developer
Davidson College Development
Corporation
Davidson. NC
Crosland Land Company
Charlotte, NC
Planning
ESP Associales
Charlone, NC
House Designs
James Wentling/Archilecls
Philadelphia. PA
Saussl'.Burbank. Builders
Charl;ltle, NC
Builder
Saussy.Burbank. Builders
Chari one, NC
30 Land Development/Spring-Summer 1994
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would look like those in turn-of-the- I
century Davidson but not like the typ-
ical subdivisions found in exurban
Charlotte, Residents requested that 1
houses include front porches and di. t
verse architectural styling co~sistent II
with the town's older homes, They.
also asked for sidewalks on both sides !
of the street, bicycle paths. green ;
spaces. and children', play nreas,
Planning Approach
Planners at ESP Associates responded
to focus group comments hy devising
a neighborly plan o! interconnected
streets punctuated b~' semal common
green spaces, The lilrgest green, locat.
ed at the center o! the site, is named .
the McConnell Green, Homes are un.
der construct inn around the green to
establish neighborhllod charncter,
To introduce I'ariety into the plan.
lot widths alon~ the streets I'arl' from
. '
i 65 III Y5 feel. As is Ih,' cas~ in many
older communities, I'ari'lble lot siles .
permit the constructilln o! homes of
different dimensiolls, Houses will be
designed with siti,'.lllaJ,'d or rear.lo.
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cated detached garages, some with
"granny flats" on top, Setbacks from
the street are minimal to keep front
porches near the sidewalks,
The wooded and gently sloping site
features a four-acre natural lake, which
is made accessible with walkways that
connect to the rest of the community,
Near the lake is a children's play-
ground, with jungle gyms, swings, and
other play equipment. Plans for the site
include a sidewalk connection to both
the college campus and Main Street.
The" entry gates" or signage that typify
most subdivisions were deliberately
omitted to signify that McConnell is
clearly part of Davidson, not a separate
community,
House Design
House plans combine historical exteri-
ors with contemporary interior fea-
tures, A survey of the residential archi-
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Land Development/Spring-Summer 1994 31
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price of 5 160,000. House sizes range
from 1,-168 to 3,000 square feet. The
college is providing optional tinancial
subsidies to college employees in the
form of subsidized downpal'ments,
mortgage buydowns, and land-Ime
options. which can lower the prices by
525,000 to 5-15,000, With the land. I
lease, the college can exercise the op- :
tion of repurchasing a house when the .
owner sells,
: House plans drew on sUieral local archileclural
, styles, Most homes Include front porches and
many homes haie rearoarages,
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lectUre in Dal'ilb.nl rel'ded the dom-
inance ofbun~,d.>l\'s and farmhouses
and ofViclori'an, Grl'l'k Revival. and
Federal period ,I \ b Based on pho-
tographs of th(' 1'1'I,nJ humes, new de-
signs 'provide h"lt'rs with a wide selec-
tion of floorol,,,,' ,<I1J c'xlcrior appear-
ance to midimi/" Ihe ",ameness" thaI
, characterizes nl,"" subdivisions,
Plans are gc,,,,,.,dh' designed with
front porches ""kss inappropriate to
the historical silk. Silkwalks irom the
front door to Ihr strC'I't sidewalk are
standard, Sam\' 1,1,,,,, IIldude optional
rear aarages I" ,doc,'te Ihe car from
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the iront yard and to keep the base
price of the houses aifordable, Plans ,
with attached garages are side-loaded, '
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Floorplans are programmed according :
to focus group requests ior casual. reo ,i
laxed. and flexible living,
Prices for the home range from
5122.900 to 5228,000, with an average
Since opening the tirst phase oi 3i
10ls in earll' 1993, 20 homes have been
sold, According to the seven-phase
masterplan. one phase is to be com-
pleted each year. Dal'idson iaculty and
administrative staii get tirst pick oi Ihe
lOIS, ll'ith the remaining lots in each
phm made available to the public. II
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32 Land DCI,,'I.'I'IllI'nI/Spring,$ummer 199,1
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October 26, 1994
Marcia Klingaman
Neighborhood Services Coordinator
City of Io\\'a City
Dear Marcia:
Thank you for your prompt, detailed, and constructive response of October 19 to our
memo of October IS,
We and other neighbors with whom we have consulted were pleased by your
written assurance that you consider Goosetown to be "a completely separate and
independent neighborhood association." We never doubted that you consider us a
neighborhood, given your inclusion of us on the Neighborhood Council as well as
your extensive record of consultation and correspondence with us on a wide range
tif neighborhood matters. But we have been concerned by your inclusion of
Goosetown within the same boundary lines as Northside, and we have been
troubled by your apparent endorsement of Northside Newsletter articles claiming
that Goosetown is a part of the Northside. So your written assurance eased our
minds with respect to the City's recognition of Goosetown as a separate and
independent neighborhood.
The neighbors with whom we have consulted were unanimous in preferring to
consult with Linda i'dcGuire rather than to conduct a survey as a means of arriving
at a constructive relationship between Goosetown and Northside, not only with
respect to boundaries but in connection with the much more important matter of
support for each other's political and social activities,
We also agreed that we could not under any circumstances go along with a survey,
because establishing a boundary by such means would be completely at odds with
one of Goosetown's basic missions, specifically its commitment to historic
preservation of the neighborhood, That mission is especially important to us and""
we should think, to you and the City staff, given the fact that Goosetown is the .
oldest continuing neighborhood in the City, having existed for more than 140 years,
[n keeping \\'ith its long-standing existence, we believe that the boundaries of
Goosetown should be drawn in accordance with historical records, available in the
Goosetown Archives and other documents, rather than by residents in Goosetown
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and the Northside who may know little or nothing about the hislorical boundaries
of this neighborhood,
In response to your request for specific reference to false statements in Northside
Neighborhood Newsletters, we call your attention to three separate items:
/
(1) The following map from the Spring 1994 issue of the Northside
Newsletter, which omits Goosetown, is not only at odds with your own
map of city neighborhoods, but also with historical and contemporary
facts. Furthermore, the claim preceding this map, that "If you live within
the area on this map, you are a member of the Northside," is also factually
inaccurate, since it does not acknowledge that persons living within the
eastern half of the map are actually members of Goosetown.
If you live within the area on this map,
you are a member of the Northside.
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(2) The underlined portions of the following item from the Fall 1994
issue of the Northside Newsletter are also factually inaccurate, First
of all, no one that we know of from Goosetown has ever made a request
to the Northside Association "to amend the current boundaries of the
neighborhood in order to become a separate association," In fact, we have
always considered Goosetown a separate and independent neighborhood
long before the Northside Neighborhood Association was ever formed.
Thus we would never think of asking Northside to grant us a status
that we already possessed. As a matter of fact, approximately two years
ago officers of the Northside Association asked representatives of
Goosetown to meet with them in order to discuss neighborhood
boundaries, but that discussion, as you know, ended without any
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satisfactory agreement. By the same token, none of the Goosetown
leaders that we know of has ever "offered" any "boundary changes."
On the contrary, we have always, as a matter of principle, simply
identified the historically established boundaries of Goosetown, which we
do not consider to be alterable by us or anyone else. Finally, as we ,
indicated in our memo of October 18, it is factually quite misleading of
the Northside Newsletter to assert that "residents of the Goosetown area
expressed the wish to be included in" Northside, since only two or three
members of Goosetown attended that organizational meeting of
Northside, as Mary Beth Slonneger has indicated in her letter about this
matter, a copy of which she has also sent to you.
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NNA boundary change is requested
The NNA recently responded 10 a request by residents of the
Norlhside who wish 10 amend the current boundaries of the
neighborhood in order to become a separate association, A letter was
sent to Neighborhood Services Coordinator Marcia Klingaman, asking
Ihal she propose a solulion to the problem created by the request of
lhe already-formed Gooselown Neighborhood Association which
operates wilhin the eastern side of the Norlhside,
The NNA board has been reluctanl to approve o'r not approve
one or another of the boundary changes offered by Goosetown
. leaders, When Northside bound~ries were set at an NNA meeting
nearly three years ago, residenls of the Goosetown area exprmcd
the wish to be included. II would seem unfair to now disregard that,
wish without the input of those affecled by a boundary change,'
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(3) The following statement from the Fall 1994 Northside Newsletter,
while not false in the strictest sense of the word is certainly quite
misleading, since it clearly implies that Goosetown is a part of the
Northside, rather than an independent neighborhood. Furthermore, it
does not give any indication whatsoever of the fact that Goosetown
volunteers (33 in all) worked on their own, as did Northside
volunteers (24 in all). Finally, it does not indicate that all volunteers
were guided in their work by the detailed maps, forms, and project kits
that were prepared by a resident of Goosetown who donated more time to
the project--616 hours--than anyone else connected with it. Contrary to
these facts, the sentence suggests that Northside neighbors had a dominant
role in the project.
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Northside Neighbors hug trees
Northside neighbors, including Gooselowners, 57 in nil, enthusiastically
look part in the U(00n tree inventory run by Heritage Trees of Iowa City,
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We have felt uneasy about detailing thes~ false statements, but we also believe these
misleading claims have been such a major source of the current tensions that we
must call attention to them. In fact, as long as such false and misleading claims
continue to remain uncorrected or continue to be made, the tensions will continue
to persist, for the statements we've cited run directly counter not only to 140 years of
historical evidence but also to Goosetown's long-standing independence,
neighborhood pride, and right of self-determination.
As you asked, we have shared your letter of October 19 with all the residents of
Goosetown who received our memo of October 18--a relatively small group rather
than the entire neighborhood, But we do feel obliged to inform the entire
neighborhood of recent developments, including your very constructive role in the
ongoing process, Thus we have prepared the enclosed letter which will be hand-
delivered to all Goosetown residents this coming weekend.
Sincerely,
Carl H. Klaus
Go own Representative
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Nichelle Thompson
Gmlsetown Representative
~
cc: Members of the Iowa City City Council
Stephen Atkins, City Manager
Karin Franklin, Director of Planning and Community Development
Terry Trueblood, Director of Parks and Recreation
Northside Neighborhood Officers and Board of Directors
Linda McGuire, Northside Neighborhood resident
All remaining 15 Neighborhood Associations of Iowa City
Kate Franks Klaus, Goosetown Representative to the Neighborhood Council
Mary Beth Slonneger, Goosetown Representative to the Neighborhood
Council
enc: Letter to Goosetown Neighbors
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October 24, 1994
To: Goosetoll'n Neighbors
From: Kate Franks Klaus, Carl Klaus, Mary Beth Slonneger, and Nichelle
Thompson (Goosetown Representatives to the Neighborhood Council)
Subject: Goosetown, Other Neighborhoods, and the City of Iowa City
This letter concerns matters so important for everyone living in Goosetown that we
hope you will take a few minutes to read it. If you have any questions, reactions, or
suggestions, we hope you will call or write or stop in to visit one of us and let us
know what you think. Or if you prefer, you might contact one of the City Council
members about the issues raised in this letter,
During the past several years, as you may have noticed, Goosetown residents have
been actively involved in a variety of neighborhood projects, all of which, we think,
have helped to make our neighborhood and our city a much more attractive and
satisfying place to live, Perhaps you've taken part in some of those activities, such
as attending one of the neighborhood potlucks and bratlucks, or helping to clean up
and plant flowers and shrubs in Reno Street Neighborhood Park, or visiting one of
the Goosetoll'n gardens on the Project Green tours, or surveying Goosetown trees
for the Heritage Tree Project, or attending one of the exhibits or lectures about the
history of Goosetown, or buying one of the Gooseto~vn t-shirts, or just reading about
these neighborhood activities in Goosetown News, As a result of these activities,
people throughout Iowa City have been talking about Goosetoll'n as one of the most
appealing and congenial places to live in the community, And as a sign of the
heightened interest in Goosetown, The Iowan Magazine will feature an article about
the neighborhood in its forthcoming midwinter issue.
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While all these positive events have been taking place in our neighborhood, we
have also been faced with a puzzling and disturbing problem that has developed
during the past few years. To put the matter bluntly and simply, our next-door
neighborhood, the Northside Neighborhood Association, which has not contributed
anything to the above-listed Goosetown activities, has persistently claimed in its
widely distributed newsletters that Goosetown is part of the Northside, and that
residents of Goosetown are members of the Northside Association, merely because
two or three Goosetown residents attended one of the Northside's meetings in 1991
and indicated an interest in being part of the Northside,
But the historical fact; as you probably know, and as Irving Weber has repeatedly
indicated in various articles for the The Iowa City Press Citizen. is that Goosetown
has existed as a separate and independent neighborhood for more than 140 years,
Thus it is the oldest continuing neighborhood in Iowa City, Originally, in fact,
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Goosetown was sbmewhat like a separate village at the north end of Iowa City,
inhabited largely by Czech and other middle European immigrants, who kept geese
in their yards and let them roam freely during the day as far west as North Market
Square. .
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During the past two years, we and other members of our neighborhood have
repeatedly tried to inform representatives of the Northside, as well as Iowa City's
Neighborhood Coordinator, Marcia Klingaman, of these and other facts relating to
Goosetown's long-standing existence as a separate and independent neighborhood.
Just recently, we're pleased to report, Ms, Klingaman wrote us a detailed letter
assuring us that she has considered Goosetown "a completely separate and "
independent neighorhood," as indicated by her inclusion of Goosetown in the City's
Neighborhood Council and by her "regular contact and consistent attention" to
Goosetown since late in 1992, when Goosetown began to be involved in the City's
program of neighborhood associations, But according to our understanding of their
official letters and newsletters, the Northside Neighborhood officers and board of
directors have not yet acknowledged the separateness and independence of our
neighborhood. Thus we have entered into discussions with a resident of the
Northside area, who has offered to serve as an intermediary between us and the
Northside Association, in the hope of resolving this problem and the related
problem of neighborhood boundaries as congenially and constructively as possible.
Our hope is that we can soon have a more neighborly relationship with the
Northside, so that we can work together on projects for the good of us all,
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We will, of course, keep you informed about these discussions, In the meantime,
we're grateful for the time you have taken to read this letter and for any reactions
you might have to it. '
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To: IOWA CITY CLERK
From: Jo Hogartv
10-26-94 3:21pm p. 2 of 3
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_ \ IOWA :>
BOARD OF SUPERVISORS
Stephen P" Lacina, Chairperson
Joe Bolkcom
Charles D, DuffY
Patricia A. Meade
Don Sehr
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October 27,1994
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FORMAL MEETING
Agenda
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1. Call to order 9:00 a.m.
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2, Action re: claims
3. Action re: informal minutes of October 18th recessed to October 20th and
the formal minutes of October 20th,
4, Action re: payroll authorizations
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5, 9:00 a.m.. Public Hearing on the following proposed Road Vacation:
1. Road Vacation 03-94 - Beginning at a point approximately 33' South of
the West 1/4 Comer of Section 18-79-8 of the 5th P.M,; thence
Southerly approximately 0.50 miles ( a portion of Johnson Iowa Road
SW, North of 400th Street SW),
6, Business from the County Auditor.
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a) Action re: pennits
b) Action re: reports
1. Report of Commission of Veteran Affairs,
c) Discussion/action re: resolution transferring from General Basic and
Rural Services Basic to Secondary ~oads,
d) Other
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FAX:(319)35a1~ ,
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913 SOUTH DUBUQUE ST,
P,O. BOX 1350
IOWA CITY, IOWA 5224'1-1350 TEL: (319) 356.6000
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From: Jo Hogartv
10-26-94 3:21pm
p. 3 of 3
To: IOWA CITY CLERK
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Page 2
7, Business from the Assistant Zoning Administrator,
a) Final consideration to change the legal description of a Zoning Lot 5-76
of Allan J. Serovy, The property is described as being in the NE 1/4 of
the NE 1/4 of Section 9; Township 81 North; Range 5 West of the 5th
P,M. in Johnson County, Iowa, This property is located on the west
side of Wapsi Avenue NE, approximately 1/4 of a mile nortli of its
intersection with Sutliff Road NE in Cedar Township,
b) Other
8, Business from the County Attorney.
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a) Report re: other items,
9, Business from the Board ofSupen>isors.
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a) Action re: Medicaid Home and Community Based Payment
Agreement (HCBS waivers) for client #0906639J. '
b) Action re: letters of support for Region 10 Housing Rehabilitation
Program.
c) Motion to hold both informal and formal meetings for the week of
November 6th on November 10th.
d) Other
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10, Adjourn to informal meeting.
a) Inquiries and reports from the public.
b) Reports and inquires from the members of the Board of Supervisors,
c) Report from the County Attorney,
d) Other
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II. Adjournment.
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City of Iowa City
MEMORANDUM'
DATE: November 4, 1994
TO: City Council
FROM: City Manager
Memorandum from Mayor Horowitz regarding meeting schedule.
Memoranda from the City Manager:
a. Multi-Family Refuse and' Recycling Programs - Update
b. 61B North Gilbert Street - Use of Right-of-Way
Memorandum from the Oirector of Public Works regarding Snyder Creek
Watershed Near Scott Boulevard.
Memoranda from the City Clerk:
a. Request for Transcriptions
b. Council Work Session of October 24, 1994 7 7
Memorandum from the Senior Planner reqarding sensitive areas overlay zone.J7
Memorandum from the JCCOG Transportation Planner and Director of Parkin
and Transit regarding outline for discussion of transit policies.
Memorandum from the Community Development Coordinator and Director of c174()
Housing and Inspection Services regarding relationship of the FSS Program
to City Steps.
Memorandum from the Economic Development Coordinator regarding incremental;l7
property tax revenues allocated to the Near South Side Neighborhood.
Memorandum from the Police Chief regarding neighborhood policing,
Memorandum from the Purchasing Agent regarding Iowa City Press-Citizen
contract.
Memorandum from the Department of Housing and Inspection Services regarding
building permit information for October 1994. 7
Final Report on Heritage Trees of Iowa City. .:/745
Copy of news release regarding demonstration of Iowa City transit ~
accessible bus.
Article: Water quality: Another view.
Agendas for the November 1 and November 3, 1994, meetings of the Johnson
County Board of Supervisors.
Copy of letter from City Clerk to Chair of Human Rights Comm. regarding ~7
Domestic Partnership Registry.
Human Service Agency Funding Requests.
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Copy of Jack lo/idness letter to BRI~ Inc. regarding the }Ielrose Ave.
environmental assessment.
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Copy of letter to Mayor from Clare ':d'Esposito thanking her for the the
video of the'Human Rights Awards Breakfast (Marge Penney's m0ther)
Copies of letters to property owners from City Attorney regarding C27,5~
appraisals for water supply and treatment facility (Glasgow/S&G/Washington PK:)
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City of Iowa City
MEMORANDUM
DATE:,
November 3, 1994
City Council
TO:
FROM:
Mayor
Meeting Schedule
RE:
PLEASE BRING YOUR CALENDARS TO THE WORK SESSION MONDAY EVENING. We
need to firm up the schedule for the remainder of the year in lieu
of upcoming holidays and possible Council Member absences.
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City of Iowa City
MEMORANDUM
Date: November 1/ 1994
To: City Council
From: City Manager
Re:
Multi-Family Refuse and Recycling Programs - Update
We have scheduled a meeting with area property management firms, property owner
associations, tenant and landlord groups, private refuse haulers, and others that might be
interested in this topic, The purpose will be to discuss issues associated with multi-family
refuse collection and consideration of expanded recycling, We will let you know the results
of this meeting. Given what we have learned to date, it may take several meetings in order
for all issues to be presented, There are a variety of interests involved. ,
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MEMORA'NDUM
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Date: November 2, 1994
To: City Council
From: City Manager
Re:
618 North Gilbert Street - Use of Right-of-Way
We have received a proposed plan for use of right-of-way for the property at 618 North
Gilbert Street. It is now being reviewed by the Department of Public Works,
I asked our Department of Housing and Inspection Services to review and advise me
concerning similar types of complaints/concerns about the use of the public right-of-way for
plantings, etc. Last year we received 34 separate complaints from citizens about individuals .
who had planted in the right-of-way. As you can see, the extent of the problem is far greater
than Mr. Signlin's current circumstances. We have routinely discouraged the use of the right-
of-way.
Additionally, we do have a lawsuit pending from the Eblinger family - their child was struck
and seriously injured on Third Avenue, Part of the allegations are obstructions due to plants,
b~rowuso
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MEMORANDUM
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TO: Steve Atkins, City Manager
FROM: Chuck Schmadeke, Director of Public Works
DATE: November 3; 1994
RE: Snyder Creek Watershed Near Scott Boulevard
Within the past two (2) years there has been renewed development interest within the Snyder
Creek watershed near Scott Boulevard, Sanitary sewer service for this area is currently being
provided by three (3) lift stations: the Windsor Ridge Lift Station, the Village Green Lift Station,
and the Heinz (BDI) Lift Station, These lift stations were designed to serve specific
developments and any additional development without City participation will require additional
lift stations. Also, before any additional development within the Village Green Area can occur,
an upgrade of the Village Green Lift Station will be necessary at an estimated cost of :!:
$125,000.
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Generally speaking, lift stations are temporary facilities, with relatively high maintenance costs,
that are removed as the City's sewer collection system is expanded, For this reason, and the
fact that an area once served by a lift station cannot be charged a tap fee for trunk sewer
extensions, lift stations should not be built or expanded unless they enhance the ultimate or
long term plan for the City's sewer infrastructure,
Public Works is of the opinion that now is the opportune time to consolidate the Heinz and
Village Green Lift Stations into a single Scott Boulevard Lift Station as presented to you at an
informal council meeting earlier this Fall. A new Scott Boulevard Lift Station will enhance the
City's sewer collection infrastructure as follows:
1,
Reduce operating and maintenance costs;
2,
Prevent the need to upgrade the existing Village Green Lift Station;
3,
Eliminate the need for additional lift stations within the service area;
4, Encourage necessary extensions of the City's sewer collection infrastructure;
5,
Minimize dollars spent on throw-away or temporary facilities; and
..
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Minimize the erosion of the tap fee service area, thereby minimizing future City
costs for trunk sewer extensions,
Design work should begin as soon as possible so that the proposed Village Green
Development can utilize the new lift station next summer, A design agreement has been
negotiated with MMS Consultants, Inc" and is on the November 8 Council Agenda, Total
design costs are $43,980, and the total project cost is estimated to be $587,000,
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City of Iowa City
MEMORANDUM
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Date: November 4, 1994
To: Mayor and City Council
From: Marian K. Karr, City Clerk l-
. i, Re: Request for Transcriptions
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At the request of the Mayor, I am forwarding the following information:
Copy of request from Rusty Martin for transcriptions.
Copies of letters of support received via E.Mail,
Copy of January 11, 1994, memo regarding minutes and transcriptions, and February
18,1994, policy memo.
_.~;
Graph of present distribution of information,
This matter is scheduled for Council's work session on November 7.
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From mkarr@blue.weeg.uiowa.edu Wed Oct 26 16:57:39 1994
Date: Wed, 26 Oct 1994 14:40:25 -0500 (COT)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: komalley@blue.weeg.uiowa.edu
Subject: Request for formal and informal minutes on disk (fwd)
-------- Forwarded message ----------
Date: Mon, 24 Oct 1994 14:19:43 -0500 (COT)
From: R. Martin <rmartin@blue.weeg.uiowa.edu>
To: Marian Karr <Mkarr@blue.weeg.uiowa.edu>
Subject: Request for formal and informal minutes on disk
10/24/94
Iowa City City Council
Iowa City
Members of the City Council:
Please let this message serve as a formal request for regular
access to
copies of the diskettes containing transcripts of the formal and
informal Iowa City.City Council meetings.
During conversations with City Clerk Marian Karr and with her
staff, I
have learned that while paper printouts of these diskettes are
available
to the public, copies of the diskettes are not. Karr said this is
due a
policy decision by the council, not because making these diskettes
available to the public would create an unusual burden
on her office. In fact, the cost to the public of transcripts on
disk
would be $1.81 per diskette. The cost for paper copies of the
printouts is 10 cents per page.
Karr also indicated that the electronic files of the
transcripts are not stored for later use, again in response to
council policy. I suggest that you change this policy and
instead create a permanent electronic record. It seems a shame
to spend the money to create the transcript on disk, something
that can be so easily copied and searched, just to erase it
in a few weeks. I know the city is considering
creating other electronic databases of information. These
transcripts would be an inexpensive yet important way to begin.
Here is my last suggestion. The council's recent decision to put
the
minutes on-line was a good idea. Adding the word-for-word
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transcripts to that database would greatly increase its value.
Those who want to read the transcripts, make printed copies or
make a copy on disk could do so without any cost to the city.
Since the City Clerk's office is already uploading the minutes,
the additional effort involved in uploading the transcripts is
not great, according to City Clerk Karr.
The estimated 20,000 Johnson County residents already
on-line and those who could use the database from the library (and
soon the public schools?) would, I believe, appreciate
continued city council action to make government information
more accessible.
I.
Sincerely,
Rusty Martin
802 E. Washington Street
Iowa City, IA 52240
Rusty-Martin@uiowa.edu
(h) 319-354-7220
(w) 319-273-7076
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From mkarr@blue.weeg.uiowa.edu Mon Oct 31 18:44:01 1994
Date: Mon, 31 Oct 1994 16:34:48 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: "K. OMalley" <komalley@blue.weeg.uiowa.edu>
Subject: Meeting minutes (fwd)
- -------- Forwarded message ----------
Date: Sat, 29 Oct 1994 09:07:52 +0000
From: Don Doumakes <doumakes@netcom.com>
To: Mkarr@blue.weeg.uiowa.edu
Subject: Meeting minutes
-----BEGIN PGP SIGNED MESSAGE-----
I would like to add my name to those favoring public Internet
access to
word-for-word transcripts of Iowa City City Council formal and
informal
meetings. Please archive the files you have instead of erasing
them as
is currently done. The extra work involved is neglegible, and the
benefits to the public will continue to increase as more people
come
online.
Thank you.
Don Doumakes, RN Finger doumakes@netcom.com for PGP public
key
PGP bug alert: If you check my signature, check the output file
too!
Curious about socialism? Subscribe to SocNet. Finger me for info.
-----BEGIN PGP SIGNATURE-----
Version: 2.6
iQCVAwUBLrE6MBtumcu2AjihAQHz4AQAuT7Zz96HbG3zJNZJoxaDCFeKSYBplDku
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-----END PGP SIGNATURE-----
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From mkarr@blue.weeg.uiowa.edu Mon Oct 31 18:44:13 1994
Date: Mon, 31 Oct 1994 16:35:03 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: "K. OMalley" <komalley@blue.weeg.uiowa.edu>
Subject: city council minutes (fwd)
-------- Forwarded message ----------
Date: Sat, 29 Oct 1994 11:39:07 -0500 (COT)
From: R. Shannon <rshannon@blue.weeg.uiowa.edu>
To: mkarr@blue.weeg.uiowa.edu
Subject: city council minutes
This message is in support of the proposal to make complete copies
of
council transcripts avialable electronically.
This would involve:
1) perserving all transcritps.
2) Panda availability.
3) purchase copies on disk.
Sincerely,
Richard A. Shannon
430 E. Bloomington St. 1C
Iowa City, IA 52245
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From mkarr@blue.weeg.uiowa.edu Mon Oct 31 18:43:46 1994
Date: Mon, 31 Oct 1994 16:34:30 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: "K. OMalley" <komalley@blue.weeg.uiowa.edu>
Subject: meeting transcripts (fwd)
-------- Forwarded message ----------
Date: Fri, 28 Oct 1994 17:06:23 -0500 (CDT)
From: K. Kauppi <kkauppi@blue.weeg.uiowa.edu>
To: Mkarr@blue.weeg.uiowa.edu
Subject: meeting transcripts
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I would like you to suggest to the council that the transcripts of
the
City Countil meetings, formal and informal, be available to the
citizens
of Iowa City electronically. That is, anyone who has a home
computer and
a modem be able to read the meeting notes word for word. It is not
always possible (or I dare say desirable) for me to attend council
meetings, but I would like to be albe to find out w~at went on. If
not
an imposition on the city's time and money, I'd like to be able to
read
these on the Internet, on Panda, or on the newly createdJC News.
I am
told that this would not create an additional burden to your
normal ,
archival procedures.
Thanks for your attention.
Sincerely, Ken Kauppi
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From mkarr@blue.weeg.uiowa.edu Mon Oct 31 18:43:32 1994
Date: Mon, 31 Oct 1994 16:34:10 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: ilK. OMalley II <komalley@blue.weeg.uiowa.edu>
Subject: council minutes (fwd)
-.-------- Forwarded message ----------
Date: 28 Oct 94 13:17 CST
From:Carsner@act-12-po.act.org
To: Mkarr@blue.weeg.uiowa.edu
Subject: council minutes
Marian,
As a former colleague in minutes-taking (at the County
Auditor's
office) I appreciate the work involved in preparing minutes and
especially word-for-word transcriptions. Having gone to that
length to
make the transcription, I would want others to have as wide an
,access as
possible to that work.
I encourage you to make the word-for-word transcriptions of
the City
Council minutes electronically available to the Internet users in
town
through the Panda system the City already uses to post the
abbreviated'
minutes. Diskettes for individual users could also be provided at
the
cost of the diskettes.
Please feel free to pass this concern on to the Council
members. Thank
you for your consideration of my concern.
Tom Carsner
430 S. 7th Avenue
Iowa City
354-0429
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From mkarr@blue.weeg.uiowa.edu Mon Oct 31 18:43:16 1994
Date: Mon, 31 Oct 1994 16:33:45 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: ilK. OMalley 11 <komalley@blue.weeg.uiowa.edu>
Subject: Electronic archives of city council transcripts (fwd)
---------- Forwarded message ----------
Date: Fri, 28 Oct 94 09:07:23 CDT
From: Larry Molnar <lam@astro.physics.uiowa.edu>
To: Mkarr@blue.weeg.uiowa.edu
Cc: lam@astro.physics.uiowa.edu
Subject: Electronic archives of city council transcripts
Dear Ms. Karr,
I am writing you to encourage the city to authorize maintaining an
electronic archive of the word-for-word transcripts of public
meetings,
and make it available through the internet and on diskettes. For
me,
this would be a far better way to keep up with what is going on in
the
City Council. (The minutes currently available on PANDA are rather
terse if one does not already know the subject at hand, and I do
not
have cable television.) You may recall I inquired about this in
person
after the public meeting with the Corps last February 26. At that
time
it did not seem feasible, but I understand from Rusty Martin that
you
have recently said it is now possible without inordinate effort.
As
with paper copies of minuteSt I would expect diskettes to be sold
at a
price that defrays the expense to the city.
Thank you for your time.
Larry Molnar
phone: (319) 335-1906
FAX: (319) 335-1753
internet: lam@astro.physics.uiowa.edu
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From mkarr@blue.weeg.uiowa.edu Tue Nov 1 10:08:15 1994
Date: Mon, 31 Oct 1994 16:35:20 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: "K. OMalley" <komalley@blue.weeg.uiowa.edu>
Subject: Transcripts of council meetings (fwd)
---------- Forwarded message ----------
Date: Mon, 31 Oct 1994 09:27:30 -0600 (CST)
From: Lolly Eggers <lpeggers@blue.weeg.uiowa.edu>
To: marian karr <mkarr@blue.weeg.uiowa.edu>
Subject: Transcripts of council meetings (fwd)
"
-------- Forwarded message ----------
Date: Fri, 28 Oct 1994 11:22:54 -0500 (CDT)
From: Lolly Eggers <lpeggers@blue.weeg.uiowa.edu>
To: marian karr <mkarr@blue.weeg.uiow.edu>
Subject: Transcripts of council meetings
Hi, Marian. How are things going at the heart of city ,government?
I
, i
In the name of increased access to ,public information, I support
the
ideas of archiving your electronic transcript of Council minutes.
I am
not sure if putting them on Panda is the best way to give people
access
but I thin~ they should be saved in electronic form until a
decision on
the best, and most efficent way for you has been worked out.
Also, the
cost of providing the minutes on disc should be computed so that
option
can be offered if posssible. In the long run there may be more use
of
these electronic transcripts than in any other form.
G
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From mkarr@blue.weeg.uiowa.edu Mon Nov 7 09:01:17 1994
Date: Mon, 7 Nov 1994 07:55:39 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: ilK. OMalley II <komalley@blue.weeg.uiowa.edu>
Subject: Transcripts: city council meetings (fwd)
please copy
--------- Forwarded message ----------
Date: 4 Nov 94 08:57 CST
From:tdahms@sledge-po.weeg.uiowa.edu
To: mkarr@blue.weeg.uiowa.edu
Subject: Transcripts: city council meetings
, '
"
"
just a vote for having the transcripts available in electronic
form.
add my vote to the tally.
thanks.
terry dahms 335-5445(w) 338-5919(h)
3086 sycamore trl ne
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From mkarr@blue.weeg.uiowa.edu Mon Nov 7 09:01:44 1994
Date: Mon, 7 Nov 1994 07:56:36 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: ilK,' OMalley" <komalley@blue.weeg.uiowa.edu>
Subject: On-Line Transcripts (fwd)
please copy
"
---------- Forwarded message ----------
Date: 7 Nov 94 07:36 CST
From:JSTENSVAAG@lawnet-po.law.uiowa.edu
To: mkarr@blue.weeg.uiowa.edu
Subject: On-Line Transcripts
Marian:
,;
I am in favor of on-line transcripts of City Council
meetings, and hope that you will add me to the count of
people who are supporting this suggestion. Thanks!
John-Mark Stensvaag
4 Heather Drive
Iowa City, Iowa
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From mkarr@blue.weeg.uiowa.edu Mon Nov 7 08:58:29 1994
Date: Mon, 7 Nov 1994 07:54:50 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: "K. OMalley" <komalley@blue.weeg.uiowa.edu>
Subject: transcripts (fwd) ,
,
"
copy please
- ------~- Forwarded message ----------
Date: 3 Nov 94 14:56 CST
From:jvmartin@pps1-po.phyp.uiowa.edu
To: mkarr@blue.weeg.uiowa.edu
Subject: transcripts
/ ..
yes, I would like word-far-word transcripts
electronically available. thank you.
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City of Iowa City
MEMORANHOUM
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Dale: January 11, 1994
To: Mayor and City Council
From: Marian KaIT, City Clerk
Re: Request lor Council Minutes and Transcripts via Compuler Network, Computer Diskette,
and Cablecast
Thore has been a request lor access to Council minutes and transcripts on the computer
netwOrks, pelllOnal computer diskettes, and cablecast on the govemment Access Channel.
Backaround
Far your Inlonnation Council meeting tranSCripts and mlnutee are handled through the City Clerk'e
Qlfk:e. Minutes must adhere to Slate legal requirements. Transcrlptione are dOCl!ments written
In the same wortls as recorded while minutes are 'action only' summaries 01 the Council
meetings. Both the transcriptions and minutes are retained In the City Clerk'e Office In hard copy,
mIcrOfilm, newspaper (LegaLIOlflclal Actions, and audio cassette (Formal and Wor!< Sessions).
Video cassettes (FormoJ) are broadcast live and rebroacWast on Iowa Clty'a Cablacast
Govemment Channel every day excluding Saturday until the next formal meeting (11 times). A
COff'I of the vldao Is at the Iowa City Public Ubrary for six weeks, Video cassettes can be copied
and sold at a cost of $10 per 3 hour meeting during the six week retention time. Audio cassettes
can be copied and sold. Cost la 85~ and copy time Is 3 minutes per 90 minute tape. Cassettes
are retained seven years.
floouesI
In addillon to what Is currenlly offered we have received a request lor accesa to Iowa City Council
transerlpts end minutes which lalllnto three categories: electronic access via Intemet (computer
networks); pelllOnaI computer dlskettesi and cablecast on Inlannatlan Services on the
Government AcceSS Channel.
pomouter Netv/orn
University 01 Iowa Is a momber of a computer network called InternaL Ptolect panda, Inc, Is an
Intertace to the Internet which serves 118 an Inlorma~on and messaGing source lor local computer
~sere. panda Is curronlly funded through University of Iowa student foes and grants. (curron~y
Johnson County Board of supervisors minutes are available via Panda,) To provkle lawa City
Council transcriptions and/or minutes on panda would require my offlca to obtain permission from
the Panda Use(s group to use pandai ee1abIlBh an account through Panda and/or University af
Iowa Weeg Computer Conter, addltionalstafl time and computer equlpmenL The addl~onalstafl
time would Involve uploading transcrlpllons and/or mlnutee Into the Panda network and
moJnwnance ~ that Information on thet notwork. Changes would be needed to be made In the
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computer equipment ($3,000 as nOled above) that would be needed,
Govemment Channel Cablecast . Inlerectlve Information Services IS
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provide tile Informational mInutes.
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some reservation but wlshes to provide further cost eallmale which are accurato and reliable over
the lon9.term " \hIs Is to be a lormal and ongoing part 01 my omca,
cc: Stephen Atldns, City Manager
Unda GentrY I CIty Attorney
Drew Shaffer, Cable TV Specialist
Kevin O'Malley, Assistant Finance Director
cjtrllleC!JostJIlI'IO
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City of Iowa City
MEMORANDUM
" Date: February 18, 1994 rcrofPr
To: Mayor and Council ~
From: Marian K. Karr, City Clerk
Re: Internet Policy & Update
...~,
Based on Council discussion of February 14, the following policy will be established when Internet
becomes available.
Official Council Actions (minutes) will be placed on Internet nine (9) days after the
meeting (the same day as they are submitted to the paper for publication). '
~
, Official Council Actions (minutes) will be stored on-line for six (6) weeks and made
available upon request on DOS 3W disk at a cost of $1.85 per disk.
Assistant Finance Director Kevin O'Malley will be coordinating connection to Internet (via Panda),
and the purchase of equipment for the minute-taker.
It is anticipated that Official Council Actions (minutes) should be available on Internet by April 1.
cc: ' City Manager
Finance Director
Assistant Finance Director
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From mkarr@blue.weeg.uiowa.edu Fri ~ov 4 08:19:21 1994
Date: Fri, 4 Nov 1994 08:01:47 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: ilK. OMalley" <komalley@blue.weeg.uiowa.edu>
Subject: Electronic Transcripts of City Council Meetings (fwd)
--------- Forwarded message ----------
Date: Thui 03 Nov 1994 16:52:32 COT
From: Chris Culy <cculy@vaxa.weeg.uiowa.edu>
To: mkarr@blue.weeg.uiowa.edu
Subject: Electronic Transcripts of City Council Meetings
"
November 3, 1994
To Whom It May Concern:
I am strongly in favor of making transcripts of the City Council
meetings
available in electronic format. Making them available on diskette
would
be good; making them available on-line as well would be fantastic.
Having the transcripts in electronic form would greatly facilitate
citizen participation in the process.
'-;
,
,
Sincerely,
Christopher Culy
cculy@vaxa.weeg.uiowa.edu
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From mkarr@blue.weeg.uiowa.edu Fri Nov 4 08:19:03 1994
Date: Fri, 4 Nov 1994 08:01:28 -0600 (CST) ,
From: 11M. Karrll <mkarr@blue.weeg.uiowa.edu)
To: ilK. OMalley II <komalley@blue.weeg.uiowa.edu)
Subject: Re: City Council Meetings Online (fwd)
------- Forwarded message ----------
Date: Thu, 3 Nov 1994 16:09:02 -0600 (CST)
From: regenia bailey <rbailey@blue.weeg.uiowa.edu)
To: mkarr@blue.weeg.uiowa.edu
Subject: Re: City Council Meetings Online
I strongly favor having the transcripts of the City Council
meetings
online, and believe that access to the. transcipts via Panda is a
great
idea. Easy access to the transcripts would allow me to examine the
positions of the council members in cont~xt, getting away from the
more
typical IIsound by tell positions presented in the media.
Reg~nia D. Bailey
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From mkarr@blue.weeg.uiowa.edu Fri Nov 4 08:18:47 1994
Date: Fri, 4 Nov 1994 08:01:03 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu)
To: "K. OMalley" <komalley@blue.weeg.uiowa.edu)
Subject: transcripts (fwd)
,.-" - - -- - -- - - - Forwarded message - - - - - -- - --
Date: 3 Nov 94 14:56 CST
From:jvmartin@pps1-po.phyp.uiowa.edu
To: mkarr@blue.weeg.uiowa.edu
Subject: transcripts
yes, I would like word-for-word transcripts
electronically available. thank you.
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From mkarr@blue.weeg.uiowa.edu Tue Nov 8 10:46:47 1994
Date: Tue,8 Nov 1994 09:04:36 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: ilK. OMalley" <komalley@blue.weeg.uiowa.edu>
Subject: On-Line Transcripts (fwd)
,
i
i
please copy
---------- Forwarded message ----------
Date: 7 Nov 94 07:36 CST
From:JSTENSVAAG@lawnet-po.law.uiowa,edu
To: mkarr@blue.weeg.uiowa;edu
Subject: On-Line Transcripts
/
Marian:
,
, i
I
I am in favor of on-line transcripts of City Council
meetings, and hope that you will add me to the count of
people who are supporting this suggestion. Thanks!
John-Mark Stensvaag
4 Heather Drive
Iowa City, Iowa
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Date: October 28, 1994
To: Mayor and City Council
From: City Clerk
Re: Council Work Session, October 24, 1994 - 6:30 PM in the Council Chambers
Mayor Susan Horowitz presiding, Council Members present: Horowitz, Lehman, Novick,
Pigott, Throgmorton. Absent: 8aker, Kubby. City staff present: Atkins, Helling, Gentry,
Karr, Franklin, Boothroy, Schoon, Davidson, Henderson, Craig, Tapes: 94-122, Both Sides,
REVIEW ZONING MATTERS:
Tape 94-122, Side 1
Franklin presented the following Planning and Zoning items for discussion:
a.
SettinQ a oublic hearinQ for November 8. 1994, on an amendment to Citv Code Section
14-6E-2, Neiahborhood Commercial Zone (CN-l), to allow restaurants as orovisional
uses or bv soecial exceotion with soecific restrictions. and car washes bv soecial
exceotion with soecific restrictions,
In response to Throgmorton, Franklin stated she will provide information prior to the
public hearing scheduled for November 7 regarding the rationale for keeping dwelling
units as a special exception,
b.
SettinQ a oublic hearinQ for November 8, 1994 on an ordinance vacatinQ a oortion of
Waterfront Drive located southeast of the CRANDIC Railroad right-of-wav (Hv-Veel.
c.
SettinQ a oublic hearina for November 8, 1994, on amendments to City Code Section
14-6B-2, Section 14-6E-8, Section 14-6E-7 and Section 14-6E-6 to oermit restaurant
carry-out uses in the CB.l 0, CB-5 and CB-2 zones,
Franklin stated Council will receive additional information prior to the public hearing.
d.
Public hearinQ on amendments to the ZoninQ Ordinance, Section 14-6N-l, Off-Street
ParkinQ Requirements, to require oarkinQ soaces for commercial uses in the Central
Business Suooort Zone ICB-51.
e.
Ordinance amendina Title 14, Chaoter 6. Article J. Section 2 of the City Code of Iowa
City. Iowa, entitled "Planned Develooment HousinQ Overlav Zone IOPDHl" to require
dedication of land or oavment of fees in lieu of land for neiQhborhood ooen soace,
jFirst considerationl
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Council decided to proceed with first consideration and directed City Manager Atkins
to inform the Home Builders Association that their request for deferral (Consent
Calendar 4.g.(9)(a)) was discussed and noting an ordinance requires three readings
which should allowable time for discussion.
f. Ordinance amendina Title 14. Chapter 7. "Land Subdivisions," of the Citv Code bv
addina a new article D entitled "Dedication of Land or Pavment of Fees in Lieu of Land
for Neighborhood Open Space," (First Considerationl
g.
Amendment to Title 14, Unified Development Code. Chapter 7. Land Subdivisions, bv
amendina Article A of the City Code to reauire review and approval of the division of
land prior to recordina, (First consideration)
h.
Ordinance amendina the Zonino Ordinance by chanaina the use reoulations of a 1.02
acre parcel located north of Scott Park Drive from County RS. Suburban Residential.
to RS-5. Low Density Sinale-Family Residential. (REZ94-0011) (Second considerationl.
Horowitz noted that John Cruise, the attorney for the applicant, requested expedited
consideration for this item.
i.
Ordinance amendina the Zonina Ordinance to allow crematoriums as an accessory use
to a funeral home. (Second consideration)
j. Ordinance amendina the Zonina Ordinance to chanae the use reoulations of a 5,52
acre property located east of Waterfront Drive and the CRANDIC Railroad riaht-of-way
from CI-1. intensive Commercial. to CC-2, Community Commercial. (HY-Vee/REZ94-
QQ1QlJSecond consideration)
k. Ordinance amendina the Zonina Ordinance to chanoe the use reoulations of a 5,11
acre property located east of WellinQton Drive from RS-5 to OPDH-5, lVillaae Green
XIII/REZ94-00101 (Pass and adoptl
I. Ordinance amendina the Zonina Ordinance by chanaino the use reaulations for property
located in the vicinity of the Mormon Trek Boulevard/Hiahway 1 intersection from
County A 1 to CI-1, Intensive Commercial. and land northwest of the intersection from
County R1A to CO-1. Commercial Office. (REZ94-0007l (Pass and Adopt)
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m, Ordinance amendin!:! the Zonina Ordinance to rezone the City's south wastewater
treatment plant site to P. Public. (REZ94-0005UPass and Adoptl
Franklin asked Council to defer this item until November 22 because the City
Deyelopment Board has deferred consideration of the annexation until November 9.
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n. Resolution extend in!:! the expiration date for the amended preliminary plat of Hunters
Run Subdivision, Part Eioht.
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NEAR SOUTHSIDE:
Tape 94-122, Side 1
PCD Director Franklin, PCD Assistant Director Davidson, and City Attorney Gentry presented
information. Franklin stated she will provide a map at Council's formal meeting, indicating
where development is likely to occur in both residential and commercial areas in the next ten
years. Franklin asked Council to review the two resolutions of intent (Dubuque Street
vacation and design plan/consultant) included in Council's packet. Throgmorton requested
an estimate of the amount of reinvestment based on 50% of the incremental property tax
revenue generated by the Hieronymus and hotel projects,
Staff Action: Prepare estimate of reinvestment for Council packet 11-7-94, Start working
with property owners on Dubuque Street regarding closing and their access needs. Ensure
scope of design plan includes entire 20-block Near Southside Area. (Franklin)
FAMILY SELF-SUFFICIENCY ACTION PLAN (FSSAP):
Tape 94-122, Side 1
Housing Authority Director Henderson presented information about the Family Self-Sufficiency
Action Plan, In response to Throgmorton, Atkins stated he will prepare a memo about how
FSSAP relates to the City Steps program,
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Staff Action: Community Development Coordinator ,Milkman prepared memo in response
(Housing Administrator Henderson notes FSSAP is internal program for Housing Authority;
City Steps is City plan outside of Housing Authority. Both complement the other.) I
(Henderson) 10
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LIBRARY EXPANSION PROJECT UPDATE:
Tape 94-122, Side 2
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Stephen Greenleaf, Library Board ofTrustees, and Library Director Craig presented information
about the library expansion project. Horowitz recommended Council members contact Susan
Craig to tour the Iowa City Public Library. Novick asked staff to review contract language:
11 to include not to exceed $50,000; 2} to include the City Council's signature (page 191; and
31 to delete State of Iowa (contract Section 2.4.61.
Staff Action: Not to exceed clause has been included. State of Iowa does have some powers
here because of the state fire code. After review of the question of the proper entities to sign
the contract, the City Atty. stated the Council's signature was not required. In this case, the
Mayor's signature will be included with notation of the resolution approving funding up to
$50,000, ICraig!Woito)
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COUNCIL AGENDAITIME:
Tape 94-122, Side 2
1 , Lehman inquired about traffic issues at West High School. City Manager Atkins
explained Traffic Engineer Brachtel has prepared three alternatives: 1) four-way stop
sign, 2} lights, and' 3) security officer, Atkins explained the City Traffic Engineering
Division has already scheduled other projects, including four signalized intersections
and stop signs in three neighborhoods. Council requested that Traffic Engineer
Brachtel attend their Tuesday's formal Council meeting to present information or
submit a written summary,
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2. Novick asked Council members to consider attending the Mayor/Council seminar
sponsored by the Southeast League of Municipalities on November 10,4-8 p.m, at the
Highlander Inn in Iowa City, Karr requested Council members to contact her regarding
registration.
3. Throgmorton stated that Kubby and he attended a meeting with Public Works Director
Schmadeke and Water Superintendent Moreno to discuss the status of litigation and
the development of a water efficiency program. Throgmorton asked if a presentation
about the water efficiency program could be scheduled when Council votes on the
utility rate increase.
4.
Throgmorton stated he would like to encourage the Design Review Committee to
continue discussing the authority to review transition zones.
5, City Manager Atkins distributed a copy of the letter to the Iowa City Chamber of
Commerce from the Downtown Expansion Task Force regarding the Near Southside
Revitalization Plan.
APPOINTMENTS:
Tape 94-122, Side 2
Senior Center Commission: Walter Shelton and Robert Kemp,
80ard of Appeals: check definition of building design professional.
Meeting adjourned at 8:00 p,m,
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City of Iowa City
MEMORANDUM
Date: November 4, 1994
To: City Council and Planning and Zoning Commission
From: Robert Miklo, Senior Planner
Re: Sensitive Areas Overlay Zone
As discussed at the recent joint meeting of the City Council and Planning and Zoning
Commission, staff has begun initial work on drafting a Sensitive Areas Overlay Zone, Staff
proposes that a committee made up of representatives of the Planning and Zoning Commission,
Riverfront and Natural Areas Commission, and interested citizens be established to assist the
staff and Planning and Zoning Commission in drafting the proposed ordinance. A list of potential
Committee participants is attached. We anticipate that initially the committee will meet on a
monthly basis to review and comment on proposals presented by staff. As the project
progresses, bimonthly meetings may be necessary. After committee review and refinement of
the draft ordinance, the Planning and Zoning Commission would hold public hearings on the
ordinance and make recommendations to the City Council, It is our goal to have a draft
ordinance before the Council in early June of 1995.
The attached lists the topics which we hope to examine and cover in the proposed ordinance,
These would include a reexamination of our current grading and erosion control ordinance, It
may be possible that revisions to the current ordinance may be recommended or portions of the
ordinance may be incorporated into the overlay zone or new standards may be proposed for,
incorporation in the overlay zone, These standards would address development in areas with
steep slopes and ravines, The Sensitive Areas Overlay Ordinance would also address
development in heavily wooded areas, as was proposed with the draft woodlands preservation
ordinance.
..;.
We plan to address wetlands and possible requirements for buffering around wetlands above and
beyond those required by the federal regulations, These buffering requirements might be
modeled after those that were established in the conditional zoning agreement for the Sycamore
Farms development.
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We will examine development in the floodplains; however, the scope of floodplain regulations may
be beyond the overlay zone and may need to be addressed in a separate ordinance,
Drainageways and intermittent streams will also be reviewed. In many cases, these
drainageways will overiap with areas containing steep slopes and ravines, In other areas,
drainageways may not be as environmentally sensitive and there may be more flexibility provided
for development in their vicinity.
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In addition to examining environmentally sensitive areas, staff has been asked to address
neighborhood design issues with the intent to encourage the development of compact
neighborhoods, We plan to examine concerns such as inclusion of diverse housing types and
the fabric of a neighborhood, This may be done by allowing the inclusion of townhouses and
multi-family buildings in close proximity to single-family homes in the overlay zone, In a similar
manner, we will examine provisions to encourage the inclusion of commercial services and uses
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in or within close proximity of residential developments. Other neighborhood design issues which
we will look at will include guidelines or requirements for street patterns; revised standards for
street and sidewalk improvements; the inclusion of alleys in residential areas; a review and
possible revisions to setback requirements and the inclusion of neighborhood focal points within
the design of new subdivisions. Some of the issues associated with neighborhood design may
also be appropriate in the existing Planned Development Housing Overlay Zone (OPDH) which
we anticipated would continue to apply to non-environmentally sensitive areas,
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When studying the above issues, we plan to examine several tools to encourage or require the
protection of environmentally sensitive areas and the development of compact neighborhoods,
These might include clustering of developments on portions of properties which are not
environmentally sensitive; the use of bonus provisions to encourage designs and amenities which
the Planning and Zoning Commission and City Council deem desirable; and, where necessary,
the specific requirements addressing the above concerns.
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We will begin our research by examining how other communities have addressed these issues,
As far as we are aware, there are ordinances which have addressed some of the above topics
individually; however, there are few, if any, examples of ordinances which address these issues
comprehensively. We may find it necessary to consult with outside experts who have knowledge
of effective and practical environmental regulations and neighborhood design techniques,
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If the Council has questions or concerns about the process proposed by staff, please contact me
at 356-5240,
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SENSITIVE AREAS OVERLAY ZONE
COMMITTEE
Tom Scott - Planning and Zoning Commission
George Starr - Planning and Zoning Commission
Dick Hoppin - Riverfront and Natural Areas Commission
Jessica Neery - Riverfront and Natural Areas Commission
Richard S. Rhodes II
Bill FrantZ
Mary Lewis
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Sensitive Areas Overlay Zone
What will be addressed-
SENSITIVE AREAS:
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1. Steep slopes/ravines (including rock outcrop pings)
2. Woodlands
3, Wetlands
4, Floodplains
5. Drainageways (appearing as a blue line on USGS maps?)
6. Other?
NEIGHBORHOOD DESIGN ISSUES:
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Inclusion of diverse housing types in fabric of neighborhood
Inclusion of commercial uses/services in fabric of neighborhood
Street patterns/standards
Alleys
Setbacks
Neighborhood focal points
Design standards/guidelines
Other?
TOOLS TO ENCOURAGE/REQUIRE ABOVE:
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1, ,Clustering on site
2, Transfer of development rights
3. Bonuses
4. Specified requirements
5. Others?
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City of Iowa City
MEMORANDUM
Date:
November 3, 1994
To:
Mayor, City Council, City Manager
Jeff Davidson, JCCOG Transportation Plann~
Joe Fowler, Director of Parking and Transit :J__
Outline for City Council Discussion of Transit ~olicies on November 7
From:
Re:
'.
At your October 10 work session you indicated you wished us to prepare an outline for
discussion of Iowa City Transit operating policies, You indicated you needed a discussion of
overall transit policies before addressing specific route-level alternatives, Attached is a
summary of what we consider to be the most critical discussion items for the City Council
regarding transit policies. If Council can reach consensus on the attached items, staff can
proceed with planning for the transit system in accordance with your wishes,
As you conduct your discussion we can provide comment on the financial, operational, and
regulatory impacts of the various courses of action. You are all aware that transit is a service
which does not come close to covering expenses from user fees, Existing annual subsidy from
the general fund is approximately $1.8 million, We look forward to the discussion at your
November 7 Work Session,
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OUTLINE FOR CITY COUNCIL DISCUSSION OF TRANSIT POLICIES
1. For what purpose should the City of Iowa City operate a public transit system?
What is the role of the transit system in the community? How does it fit into the City's
total transportation system?
To what degree should transit system policies and parking system policies be
coordinated? Both systems are planned for and operated by the same staffpersons,
However, the policies for operating each system are considered separately by the City
Council. Examples of policies which could be coordinated include parking rates and
transit fares, and the availability of monthly parking permits for persons living along Iowa
City Transit routes,
2. Where should the bus go?
a, Should transit service be available to all residents of Iowa City, or should it only
be available in higher density/moderate income areas where it can be provided
efficiently? Should a policy be adopted to automatically extend transit service
to newly developing areas of the community? For example, should a policy be
adopted that all residents in Iowa City shall be no further than three blocks from
a bus stop? This will require an increase in the local subsidy provided to
operate Iowa City Transit. '
An alternative is to provide a higher service level (more frequent service) in
neighborhoods where transit has the most potential ridership, with no service or
a lower service level in lower ridership areas, Attached are the graphics we
provided with our August 25 memo detailing the high and low ridership routes
in the system,
b, Staff is contacted on a regular basis to provide bus service to areas outside of
the city limits, Is the existing policy of saying no to these requests appropriate?
The trailer parks in the unincorporated area of Johnson County just outside of
the Iowa City corporate limits are potential high ridership areas, However, user
fees will cover less than 30% of the cost of this service, with the remainder
subsidized by Iowa City taxpayers,
c, All Iowa City Transit service is oriented to the central business district, yet more
and more trip making is not oriented to downtown, Staff has presented an
alternative for a loop route in east Iowa City which would not go downtown,
although it would interchange with routes traveling to downtown, There may be
interest in pursuing this concept in west Iowa City as well. Is this a good idea?
3. Headways - How often the bus operates
Iowa City Transit is most efficient at bringing persons to and from the central business
district during weekday rush hours, This is when over 50% of all transit ridership
occurs, and the subsidy per ride is relatively low during these time periods, Subsidy per
ride is higher during midday, evening, and weekends when ridership is low and the
service does not operate as frequently, Is it appropriate for bus service to be more
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convenient during rush hours, with a skeleton system provided during the rest of the day
for transit dependent persons?
4. Local financial subsidy
Mass transit is not profitable and is therefore provided as a government service. Is the
level of local financial resources pledged to the transit system too high or too low? Iowa
City Transit recovers 28% of its revenue from the farebox, Many City services cover all
costs from user fees, such as water, refuse pickup, and sanitary sewer, An analysis
several years ago showed the Library and the Senior Center have a higher average
general fund subsidy per use than the transit system, Other City services, such as
police and fire, protect all residents of the community and cannot be assessed on a per-
use basis,
Stable local financing is very important for instilling confidence in the bus system and
building a strong base of users,
5. What is the transit system's market?
In its simplest form, Iowa City Transit's market consists of all persons who travel within
the community, In marketing terms, the automobile satisfies consumer preferences
better than the bus does, consequently many more trips are made by automobile than
are made by public transit. To the degree that the transit system can improve its '
marketing position against the automobile, persons will be attracted away from I
automobiles and onto the bus, G
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Is the City Council interested in policies which will improve the transit system's market
viability compared to the automobile? These policies include transit fares which are
lower than parking rates, limiting downtown parking availability, encouraging businesses
with free parking to impose fees, improving the frequency of transit service so that travel
time is similar to auto commuting, and discouraging outlying low density development
in the community which is difficult to serve with transit. Policies such as these will have
consequences far-reaching beyond the transit system.
6.
Transit performance monitoring
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Performance monitoring would formalize some of the considerations of Item #2 . Where
should the bus go? Staff currently conducts performance monitoring of Iowa City
Transit, however, this data is not part of a regular assessment of Iowa City Transit
operating policy, other transit systems in the United States have gone to a form of "use
it or lose it" service, where data is compiled on a quarterly or annual basis for each bus
route, Performance factors such as ridership or farebox revenue must meet a minimum
threshold level for the route to be maintained, If performance declines below the
threshold, then the route is determined to be unnecessary and the service is cut back
or eliminated,
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Under this system the amount of local financial resources may remain fixed, but it can
be redistributed to areas with the greatest ridership potential. This system maximizes
the efficiency of the transit system, but decreases the stability of the system, One of
the service change alternatives we have given Council for consideration (deleting
service on the Seventh Avenue route and increasing service on the Hawkeye Route)
pertains directly to this type of transit performance monitoring,
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City of Iowa City
MEMORANDUM
1
Date: '
October 28, 1994
L':
To:
Steve Atkins, City Manager
rf.1 ""'- - \" '
. \~\Marianne Milkman, Community Development Coordinator\\~
Doug 8oothroy, Director, Housing & Inspection S,ervices~
From:
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Re:
Relationship of the FSS Program to City Steps
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,
In response to Jim Throgmorton's question regarding the relationship between the Assisted
Housing Family Self-Sufficiency Program (FSS) and City Steps, the answer is "it's a very close
relationship," All the Assisted Housing Division's programs (Public Housing, Section 8
Assistance, Tenant Initiatives, Tenant to Ownership Program, FSS, etc,) are a very important
part of the community's efforts to assist its low income residents, As such, they are an
essential component of the current Comprehensive Housing Affordability Strategy (CHAS) and
the future City Steps Plan which replaces the CHAS.
"'.....,
As you know, the intent of City Steps (HUD's Consolidated Plan initiatives) is to coordinate
housing, jobs and services to help low income residents become self-sufficient, productive
members of society. The FSS program is one way to achieve this and will be a part of the
City Steps "Strategies and Action Plan."
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City of Iowa City
MEMORANDUM
I
Date:
November 3,1994
From:
City Council. I-
David Schoon, Economic Development Coordinato;:Y :r
To:
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Re: Incremental Property Tax Revenues Allocated to the Near Southside
Neighborhood
At the October 24, 1994, work session, the City Council requested information regarding the
amount of incremental property tax revenue that would be generated by redevelopment
projects and allocated to the Near Southside Neighborhood. In particular, the Council was
interested in the impact of Phase 1 and 2 of the Block 102 office/retail project and the Block
103 hotel project. Based on the components of the draft resolution authorizing the allocation
of the incremental property tax revenues (a copy of which is enclosed in the October 25,
1994, Council packet), these two projects would generate an estimated $550,000 over a
fifteen year period. (See Table 1 attached).
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TABLE 1
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INCREMENTAl. PROPERTY TAX REVENUES AI.1.0CATED TO THE NSS NEIGHBORHOOD
Block 102 . Block 102.
Office/Retail Office/Retail Block 103.
I ' Building . Building . Hotel
, Phase 1 Phase 2 Project Total
Estimated Added
Value of Improvements
(Assessed Valuation) $ 9,189,990 $ 9,189,990 $5,784,000
YEAR 1 $ 7,444 $ 4,685 $ 12,129
YEAR 2 $ 11,166 $ 7,028 $ 18,193
YEAR 3 $ 14,888 $ 9,370 $ 24,258 ,
YEAR 4 $ 18,610 $ 11,713 $ 30,322
YEAR 5 $ 22,332 $ 14,055 $ 36,387
YEAR 6 $ 22,332 $ 7,444 $ 14,055 $ 43,831
YEAR 7 $ 26,054 $ 11,166 $ 16,398 $ 53,617
YEAR 8 , $ 26,054 $ 14,888 $ 16,398 $ 57,339
YEAR 9 $ 29,716 $ 18,610 $ 18,740 $ 67,125
YEAR 10 $ 29,716 $ 22,332 $ 18,740 $ 70,847
YEAR 11 $ 22,332 $ 22,332
YEAR 12 $ 26,054 $ 26,054
YEAR 13 $ 26,054 $ 26,054
YEAR 14 $ 29,776 $ 29,776
YEAR 15 $ 29,776 $ 29,776
TOTAl. $ 208,429 $ 208,429 $ 131,181 $ 548,039
General Tax Levy $ 8.10 per $1 ,000 of Assessed Valuation
Assumptions:
Assumes that the added value of imorovements go on the tax role at one time.
Assumes that Phase 2 of the Block 102 project goes on the tax role In year six,
Assumes that only 50% of the tax revenues generated by the general tax levy are
collected and allocated to the Near Southside Neighborhood for a period of ten
years per project,
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MEMORANDUM
TO:
FROM:
Stephen Atkins, City Manager
RJ, Winkelhake, Chief of Police ~
Neighborhood Policing
RE:
DATE:
November 3, 1994
For some time, I have felt the need for additional supervisors on the three
patrol watches, Too often there is an 'acting supervisor' on duty to replace the
Lieutenant and Sergeant due to earned time off. An organization the size of the
Iowa City Police Department cannot have an 'acting supervisor' to cover time off
for supervisors on a regular basis,
Because of the amount of time off which the Lieutenants and Sergeants have,
there is very little time for the supervisory team to work together. During a
normal work week, allowing only the normal two days off for both of the assigned
supervisors, the team is together only three days, less than half the work week,
If we add in any training time, vacation, holiday or sick time, the "team" may not
work together for more than a day or two in a two or three weel< time period,
This is not a conducive atmosphere lending itself to a "team" concept of work
which is a consideration that becomes paramount as the Department considers
a move towards Neighborhood Policing,
The decisions expected of the supervisors are complex and have a profound
effect on the lives of our employees and citizens, The individuals placed in
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decision making positions must have the training necessary to ensure that
informed, well thought out decisions are made on a day-to-day basis. I'm
concerned about the liability which can accompany any decision made in the
Police Department, particularly when decisions are made by individuals who are
not fully trained for the position nor can be expected to be totally informed and
thereby respond accordingly to situations requiring their judgement. The training
which we provide for officers is adequate for their responsibilities but quite
different for supervisors. I have spoken to the City Attorney of my concerns and
she shares my feelings on the matter,
As the Police Department moves forward in the direction of Neighborhood
Policing, it becomes even more critical to have a trained supervisor on duty
whenever practical. Neighborhood Policing dictates that much greater care be
given to the follow-up activities of the neighborhood officers, It is also necessary
to maintain an adequate level of response for emergency calls,
The situation of utilizing acting supervisors I believe must be addressed and
therefore I recommend the promotion of three officers to the sergeant rank, This
does not increase overall police strength in that these officers (promoted to
sergeant) would come from the existing complement of personnel. The cost of
the increase is $3900 per person or $11,700 annually,
Neighborhood PolicinQ
Neighborhood Policing is a term which is used frequently by the law enforcement
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community but often not fully or satisfactorily defined, Community policing and
Neighborhood POlicing can have as many definitions as there are communities
which embrace the concept. The definition which I prefer is to individualize the
delivery of police services aimed at resolving the concerns/problems of the
citizens of a neighborhood. Neighborhood policing requires an involved
community and a police department committed to personalize its services to the
citizens of the community.
Community PolicinQ by Robert TrojanowiczlBonnie Bucqueroux lists ten
principles of community policing which gives a fairly good overview of community
policing, A number of the highlights follow,
PRINCIPLES OF COMMUNITY POLICING
Community Policing is both a philosophy and an organizational strategy that allows the police
and community residents to work closely together in new ways to solve the problems of crime,
fear of crime, physical and social disorder, and neighborhood decay, The philosophy rests on
the belief that law-abiding people in the community deserve input into the police process, in
exchange for their participation and support. It also rests on the belief that solutions to
. contemporary community problems demand freeing both people and the police to explore new
ways to address neighborhood concerns beyond a narrow focus on individual crime incidents.
Community Policing's organizational strategy first demands that everyone in the department
including both civilian and sworn personnel, must investigate ways to translate the philosophy
Into practice, Community Policing also implies a shift within the department that grants greater
autonomy to line officers, which implies enhanced respect for their judgment as police
professionals,
To implement Community Policing, police departments must create the Community Policing
Officer (CPO), one who acts as the direct link between the police and people in the community.
As the departmenfs community outreach specialists, CPO's must be freed from the Isolation of
the patrol car and the demands of the police radio, so that they can maintain daily, direct, face.
to-face contact with the people they serve In a clearly defined beat area.
Page 3
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The CPO's broad role demands continuous, sustained contact with the law-abiding people in
the community, so that together they can explore new solutions to local concerns involving
crime, fear of crime, disorder, and decay, with private citizens serving as unpaid volunteers,
As full-fledged law enforcement officers, CPO's respond to calls for service and make arrests,
but they also go beyond this narrow focus to develop and monitor broad-based, fong-term
initiatives that can involve community residents in efforts to improve the overall quality of life in
the area over time, As a community ombudsman, CPO's link individuals and groups in the'
community to the public and private agencies that offer help.
Community Policing implies a new contract between the police and the citizens it serves, one
that offers the hope of overcoming widespread apathy, at the same time it restrains any
impulse to vigilantism. The new relationship, based on mutual trust, also suggests that the
police serve as a catalyst challenging people to accept their share of the responsibility for
solving their own individual problems, as well as their share of the responsibility for the overall
quality of life in the community. The shift to Community Policing also means a slower
response time for non-emergency calls and that citizens themselves will be asked to handle
more of their minor concerns, but in exchange this will free the department to work with people
on developing long-term solutions for more pressing community concerns,
Community Policing adds a vital proactive element to the traditional reactive role of the police
and yet must maintain the ability to respond to immediate crises and crime incidents,
Community Policing stresses exploring new ways to protect and enhance the lives of those
who are most vulnerable - juveniles, the elderly, minorities, the poor, the disables, the
homeless, It both assimilates and broadens the scope of previous outreach efforts, such as
Crime Prevention and Police/Community Relations units, by involving the entire department in
efforts to prevent and control crime in ways that encourage, the police and law.abiding people
to work together with mutual respect and accountability.
Community Policing promotes the judicious use of technology, but it also rests on the belief
that nothing surpasses what dedicated human beings, talking and working together, can
achieve,
A number of concerns must be addressed if Iowa City is to implement a
neighborhood policing model. The concerns, from my perspective, are training
for officers as well as supervisors, The concept involves a change, in some
cases a drastic change, for officers, superVisors, command staff, and emergency
communications staff, The citizens of the community must also be informed as
to what the program will do and will not do as well as the changes the citizen will
Page 4
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see in the delivery of police services.
Individual officers will be given a great deal more freedom to handle day to day
activities but the emergency and priority calls must still be handled in a timely
manner, Our Police supervisors will need to closely review work performed by
officers to ensure that follow-up details are completed but will at the same time
need to allow the officer to exercise a wide range of latitude in the delivery of
services to the citizens in the officers' assigned area.
The overall supervision of the officers assigned do the neighborhood policing
detail would still rest with the 'watch commander (Lieutenant) and watch
supervisors, The officers would have a great deal of latitude but always with
reporting responsibilities back to the watch supervisors. The supervisors
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function at the watch level takes on ever greater significance because the
supervisor undertakes a quality control function beyond the normal review of
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reports and supervision of work done by the officers, The watch supervisor must
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ensure that the follow-up contacts are made, and that an on-going dialogue is
maintained with the citizens in the neighborhoods,
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A very obvious problem is the staffing level necessary to provide the officers the
time for the Neighborhood policing actrvities balanced against the need to
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respond to emergency service calls, If one expects the officers assigned to the
Neighborhood policing detail to individualize the delivery of police services, the
department must give the officers the opportunity and time to function within the
Page 5
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guidelines which are established for the program,
Officers who will be assigned to the program will be provided with in-service
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training which will outline the goals of the Neighborhood Policing Program,
Included in the training will be the City Neighborhood Services Coordinator who
will be able to discuss the various areas of the community which are established
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as neighborhoods within the City of Iowa City and provide her assessment of
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unique neighborhood characteristics and probable police needs, The purpose of
the training will be to provide the officer with the ability to refer and/or contact
agencies within the City, county or state which will provide the service necessary
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or provide answers as to the reason the neighborhood concerns cannot be
resolved, The strategy is to determine the best methods to solve problems
and/or concerns rather than just taking reports of incidents by the officer, All
city departments will have some involvement in neighborhood policing,
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Neighborhood Police Officers and ideally with three officers assigned to each
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beat (geographical area) of the City, The duty hours would be between 7am
and 11 pm with the flexibility to move the duty hours to best deal with the
concerns of the area in which the officers are assigned. Additional officers will
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be assigned to the neighborhoods as the concept of Neighborhood policing
becomes infused into the daily work life of the Police Department.
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The Iowa City Police Department could implement a Neighborhood Officer
concept with as few as nine officers. Nine officers would be necessary if only
three residential beats had Neighborhood Officers assigned, If the department
assigned three additional officers to the downtown commercial district then the
department would require twelve officers. I recommend that the downtown
commercial area be included,
The three officers assigned to the Neighborhood Officer program would be
assigned with one officer on the day watch, one officer on the evening watch and
one as a relief officer. This type of assignment would have an officer on duty
during the day watch and evening watch seven days a week except during
vacations, holiday time off, and training, During such times other patrol officers
would cover the beat for the officers scheduled lime off,
The late night watch (11 pm to 7am), would always be covered as a standard
assignment of police officers assigned to the late night watch, This would
necessitate a high level of communications between the officers assigned to the
late night watch and the Neighborhood officers as well as the watch supervisors,
The Broadway Neighborhood area is an example of Neighborhood Policing
which can be implemented in other areas of our community, Not all areas of the
community would have the same level of involvement but all areas would have a
great deal more individualized services, An example of what I would expect of
Page 7
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the Neighborhood Police Officers is as follows:
Your home is burglarized, The Neighborhood Officer will take the report,
The Neighborhood Officer will have a Crime Scene Technician check the
scene if needed. The Neighborhood Officer will submit the report to the
watch supervisors, will contact the Investigation Unit to determine which
investigator will be assigned the case and will advise you which
investigator will do the follow-up investigation. At the same time, the
NeighborhoOd Officer will inform you what to expect during the
investigation. The Neighborhood Officer will continue to make contact
with you and the investigator as long as the investigation is on-going to
be sure that you are kept updated on the case. If an arrest is made, the
Neighborhood Officer will contact you and inform you of what to expect in
court, If necessary the Neighborhood Officer will take you to court and
provide the transportation back to your home,
Another example would be young people who gather at a local park,
occasionally creating a disturbance, At the present time officers mayor may not
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be able to devote time to check the area for the group, The Neighborhood
officer would make the check of the area a priority,
For the above to take place, time must be made available for the officer to
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function in that manner, Neighborhood Policing, with a mixture of sworn officers
and community service officers, would allow the City to provide quality police
services which address neighborhood concerns at a reasonable cost.
Page 8
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Neighborhood Policing will raise the level of citizen involvement in the
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citizens the Department serves.
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Communitv Services Officers
An important component of a Community Policing plan for Iowa City is
the utilization of Community Service Officers (CSO's), Whatever 'type of call
the eso's handle, it is one less call which the Police Officers must handle, At
the present time, eso's handle approximately 11,9% of all calls for service to
the Police Department. The eso's also handle a number of other duties beyond
calls for service, such as deliveries to the Court Offices, Sheriffs Department,
Post Office etc, The eso's also transport police vehicles for service, cover
school crossings as needed, handle private property parking problems, assist
with traffic control at the scene of various types of incidents, just to mention a
few of their duties.
With each eso on the department, we are able to free up valuable officer time
which can be devoted to other assignments, such as community policing efforts.
The type of calls which eso's can be trained to respond to in an effective
manner could be as high as 20% of all calls for services to the Police
, Department. The salary, benefits, and training are all less for the eso position
than for the Police Officer position,
Two additional eso's added to the present three would allow the Department to
assign two to each of the day and evening watches and one assigned to the
Investigation section to assist the Investigators on bad check cases as well as
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other types of ~ses which require mainly phone contact and documentation
rather than actual on-street investigations, The CSO assigned to the
Investigation Unit would also handle all evidence storage, With the CSO
handling Evidence Control the sergeant assigned to the Planning and Research
Section would have approximately ten hours per week which could be devoted
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City of Iowa City
MEMORANDUM
November 1,1994
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Cathy Eisenhofer, Purchasing Agent C~
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TO:
FROM:
RE:
Departments/Divisions
Iowa City Press-Citizen Contract
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A contract has been negotiated with the Iowa City Press-Citizen for Retail and
Classified ads, Users will notice a 37% decrease in rates as a result of the
contract or an estimated annual savings of $5,500. The new rates are effective
now; basic rate of $10,201inch vs prior charge of $16.22/inch, Continue to utilize
a separate purchase order with each ad,
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Legal publication rates are set by the State of Iowa and therefore are not part of
this contract.
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Novemb{t.:w17>199~il0:0n;airiihrtliei@otiiicil'@fiamBer;t6tifferisu"', ""e'sli6hs,
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ovara igeneraservlc,es ,a.ress+J IzenproVI est norma Ion WI tat" aOl,le' hi
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If you are unable to attend, contact Blythe Adams X5077 and Informational
packet will be routed to you after the November 17th meeting, Feel free to
contact Blythe or'me if you have further questions,
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October 1994
Cft(l
eA
building"pl
BUILDING PERMIT INFORMATION \
""\:&.._---, ,",
CITY OF 10 WA CITY
.
/'
KEY FOR ABBREVIATIONS
Type of Improvement:
ADD Addition
AL T Alteration
DEM Demolition
GRD Grading/excavation/filling
REP Repair
MOV Moving
FND Foundation only
OTH Other, type of improvement
Type of Use:
NON Nonresidential
RAC Residential. accessory building
RDF Residential - duplex
RMF .Residential - three or more family
RSF Residential. single family
MIX Commercial & Residential
OTH Other type of use
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Page: 1
Date: 11/02/94
FrOm: 10/01/94
To..: 10/31/94
CITY OF IOWA CITY
EXTRACTION OF BUILDING PERMIT DATA FOR
CENSUS BUREAU REPORT
Permit
No.
Applicant narne
Address
Type Type Stories Units Valuation
I mpr Use
========== ==================== ======================================== :::: ==== ======= ===== ============
BLD94-0667 DEAN OAKES 315 1ST ST ADD MIX
32'x 60' ~AREHOUSE/RETAIL FURNITURE STORE ~ITH TWO - 3 BEDROOM APARTMENTS
ABOVE.
2
2 $
110000
~...................................................................................................................................
ADD MIX permits: 1
2 $
110000
BLD94.070B SOUTHGATE 1925 BOYRUM ST
DEVELOPMENT
65' X 100' STEEL BUILDING OFFICE ADDITION
ADD NON
o
o $
300000
BLD94-0696 HEITMAN RETAIL 201 S CLINTON ST
INSTALL SATELLITE DISH ANTENNA
ADD NON
o
o $
5000
.............................................................................----...................................................
ADD NON permits: 2
$
305000
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Page: 2
Date: 11/02/94
From: 10/01/94
To..: 10/31/94
CITY OF IOWA CITY
EXTRACTION OF BUILDING PERMIT OATA FOR
CENSUS BUREAU REPORT
I
I
I
I
1
1
j
Permit
No.
Appl icant name
Address
Type Type Stories Units _ Valuation
IfI'!lr Use
========== ==================== ======================================== ==== ==== ======= ===== ============
BlD94-0689 GREG CARMICHAEL 2126 GLENDALE RD AOD RSF 0 o $ 5000
12'X 14' WOOD OECK FOR SPA
BLD94-0726 SUEPPEL, BOB AND 2110 NOLLYWOOD BLVD ADD RSF 0 o $ 3500
MERCI
15'-6" x 20'-6" ATTACHED GARAGE.
Bl094-0720 NORM JOHNSON & 145 KENNEDY PARKWAY ADD RSF 0 o $ 3200
BONNIE HEMENOVR
ADD STAIRS TO REAR SCREEN PORCH
BlD94-0672 LINDA CRIST 310 AMHURST ST ADD RSF 0 o $ 2550
12'x 14' TREATED WOOD DECK.
BLD94-0671 JOY BEESE 175 RAVENCREST DR ADO RSF 0 o $ 1950
12'X 12' TREATED WOOD DECK.
BLD94.0650 DON STUMBO 225 DAVENPORT ST ADD RSF 0 o $ 300
5'x 8' REAR PORCH.
.......................................................~................................................................4...........
ADD RSF permits: 17 $ 360295
El
I
BLD94-0651 COUNTRY KITCHEN 1402 S GILBERT ST
REMODEL INTERIOR AND EXTERIOR OF EXISTING RESTAURANT.
o
o $
175000
ALT NON
BLD94-0697 JIM MONDENERO 224 S CLINTON ST
REMODEL EXISTING BUILDING FOR RETAIL SPACE.
0$
171100
ALT NON
o
BLD94-0713 GARY LUNDQUIST 201 S CLINTON ST
REMODEL EXISTING RETAIL SPACE.
ALT NON
o 0 $
60000
BL094-0705 BRAUDE JEWELRY CORP. 201 S CLINTON ST
REMODEL EXISTING RETAIL SPACE (LUNDY'S HALLMARK STORE)
AL T NON
o '0 $
40000
BL094-0721 APAC TELSERVICES 130 S DUBUQUE ST
REMODEL EXISTING OFFICE SPACE.
o
0$
6600
ALT NON
BLD94-0715 ROBERT EICKHORST 409 S GILBERT ST ALT NON
REMODEL EXISTING RESTROOHS TO COMPLY WITH THE REQUIREMENTS FOR RESTAURANT
SEATING AREA THAT THEY ARE PROVIDING. 19'-4" X 10"B".
o
0$
1500
.,
I
BL094-0674 LARRY SOVBODA 427 N DUBUQUE ST ALT NON 0 0 $ 1000
EXTERIOR STAIRWAY FROM THE SECOND LEVEL OF THE HAUNTED IlOUSE. I
...................................................................................................................................~.
AU NON permits: 7 $ 455200
"
BL094-0727 CITY OF IOWA CITY 28 S LINN ST
REBUILD EXISTING SKYLIGHTS.
11800
o
o $
AL T RMF
BLD94'0698 IOWA ACACIANS 202 ELLIS AVE
INSTALL NEW WINDOWS 011 THE mOIlD AIID THIRD FLOOR.
o
10800
AU RMF
0$
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Page: 3
Date: 11/02/94
From: 10/01/94
To..: 10/31/94
CITY OF IOWA CITY
EXTRACTION OF BUILDING PERHIT DATA FOR
CENSUS BUREAU, REPORT
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Permit
No.
Applicant name
Address
Type Type Stories Units Valuation
Impr Use
========== ==================== ======================================== ==== ==== ======= ===== ============
BL094-0676 JONN SEITZ 702 N DUBUQUE ST
INSTALL FIRE WALL IN EXISTING BASEHENT.
AL T RHF
BLD94'0719 DONALD L DETIlEILER 519 S DODGE ST
ENCLOSE WATER NEATER IN BASEMENT STORAGE ROOM.
ALT RHF
o
o $
1600
1500
ALT RMF permits: 4
....................................................................................................................................
$
25700
BLD94-0735 ROBERT DICK 6 HT VERNON CT
INSTALL 3 BAY WINDOWS AND 2 SKYLIGNTS.
AL T RSF
BLD94'0659 SCNINTLER BROS.
FINISH BASEMENT.
3669 FOXANA DR
AL T RSF
BL094.0357 JOHN NASN 3668 FOX ANA DR
CONVERT PART OF BASEHENT TO BEDROOM AND BATH
ALT RSF
BLD94-0688 TERRY VOPARIL
FINISH BASEMENT.
2318 JESSUP CIR
AL T RSF
BL094-0730 DAISSY OWEN
FINISH BASEMENT
2 BELLA VISTA DR
ALT RSF
BL094.0729 FREDRICK W RIECKENS 712 KIMBALL AVE AL T RSF 0
REPLACE 50' OF BASEH~NT WALLS WITH 8" CONCRETE BLOCK AND ADD EGRESS WINDOW
BL094'0681 ROXIE JAMES 2300 MUSCATINE AVE
REPLACE SUPPORT BEAM IN BASEMENT.
AU RSF
BLD94'0663 OELORES PENCE 1216 KIRKWOOD AVE
INSTALL EGRESS WINDOW IN BASEMENT BEDROOM
ALT RSF
BL094'0695 DENNIS & HARARET 1696 RIDGE RD
KEITEL
INSTALL PRE-MANUFACTURED FIREPLACE, CHIHNEY AND FLUE.
AU RSF
o
0$
13150
8000
4000
4000
.
o
o $
4000
3000
1200
1000
550
ALT RSF permits: 9
....................................................................................................................................
$
3B900
BLD94'0642 VI LLAGE PARTNERS UNKNOWN
GRADING PLAN FOR VILLAGE GREEN PART 13
GRD RSF
o
o $
..
o
GRD RSF permits: 1
....................................................................................................................................
$
o
"
BL094'0714 LLOYD & RUTM 227 KIRKWOOD AVE
BAUMGARTNER
40 x 100 x 16 (height) storage building
NEW NON
o
o $
75000
....................................................................................................................................
o
0$
2
o $
o $
o
o $
0$
o
o $
o
o $
o
o $
NEW NON permits: 1 $
75000
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Page: 4
Date: 11/02/94
From: 10/01194
To..: 10/31194
CITY OF IOWA CITY
EXTRACTION OF BUILDING PERMIT DATA FOR
CENSUS BUREAU REPORT
permi t Appll cant name
No.
Type Type Stories Units Valuation
IlI1lr Use
Address
========== ==================== ======================================== ==== ==== ======= ===== ============
BLD94.0628 HOOGE COHSTRUCTION 2470 LAKESIDE DR HEW RAC 0 o $ 18000
110'X 23' CARPORT BUILDIHG.
BLD94.0658 HODGE CONSTRUCTION 2482 LAKESIDE OR NEW RAC 0 0$ 18000
110'X 23' CARPORT BUILDING.
BL094'0593 HAWKEYE ASSOCIATES 1015 W BENTON ST NEW RAC 0 o $ 7715
24'X 26' DETACHED GARAGE.
BL094.0728 VIREND K SOMERS 402 MYRTLE AVE NEW RAC 0 o $ 7500
22'X 24' DETACHED GARAGE.
BL094.0717 ROBERT PARROTT 1034 CONKLIN LN NEW RAC 0 o $ 6129
24'X 24' DETACHED GARAGE.
.._........_......~..._.......~.................~...~~~-_.~.........-.........._....._....~..~-_....-....-.-.~...-_....._...........
NEW RAC permi ts: 5 $ 57344
BLD94'0033 SlXlTHGATE 2051 KEOKUK ST NEW RMF 2 ' 100 $ 3040625
DEVELOPMENT
6, 12 PLEX UNITS, 2.14 PLEX UNITS, 4.6 STALL AND 2'13 STALL GARAGES AND I
COHHUMITY CENTER
BLD94'0718 S & M PROPERTIES 764 WEST SIDE DR
6'UNIT CONDOMINUMS WITH TWO CAR GARAGES.
NEW RMF
2
6 $ 600000
BLD94.0684 S & M PROPERTIES ,750 WEST SIDE DR
4'UNIT CONDOMINUMS WITH TWO CAR GARAGES.
NEW RflF
2
4 $ 400000
BLD94'0685 S & M PROPERTIES 782 WEST SIDE OR
4'UNIT CONDDHINUNS WITH TWO CAR GARAGES.
NEW RMF
2 4 $ 400000
NEW RMF
2 12 $ 300000
BL094'0616 HODGE CONSTRUCTION 2482 LAKESIDE DR
12'UNIT APARTMENT BUILDING.
.............................,......................................................................................................
NEW RMF permi ts: 5 126 $ 4740625
BLD94'0657 JACOBSEN, GLENN AND 3605 ROHRET RD
PRISCELLA
S.F.D. WITH THREE CAR GARAGE.
NEW RSF
1 $ 340000
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BLD94.0655 PUSACK, JIM AND 4750 INVERNESS CT
JOANNE
S.F.D. WITH TWO CAR GARAGE.
NEW RSF
3
1 $ 307206
.
BLD94.0661 SANOY HC DONALD 58 KENSINGTON CT
S.F.D. WITH TWO CAR GARAGE.
NEW RSF
2
1 $ 193142
BLD94'0682 SPEER CUSTOM HOMES, 1453 ABURDEEN CT
INC.
S.F.D. WITH TWO CAR GARAGE.
NEW RSF 2
1 $
162578
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Page: 5
Date: 11/02/94
From: 10/01/94
To..: 10/31/94
CITY OF 10~A CITY
EXTRACTION OF BUILOING PERMIT DATA FOR
CENSUS BUREAU REPORT
"
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permi t
No.
Address
Type Type Stories Uni ts Valuation
Impr Use
Appli cant name
========== ==================== ======================================== ==== ==== ======= ===== ============
BLD94-0692 EARL YOOER 1839 FLANIGAN CT
CONSTRUCTION CO
S.F.O. UITH TWO CAR GARAGE
NEU RSF
1 $
BL094-0694 YILLIAM FERREL 30 HERON CIR
S.F.D. YITH,TWO CAR GARAGE.
NE~ RSF
2
1 $
BLD94-0699 DAVE & SUZY HECK 33 KENNEDY PARKUAY
S.F.D. UITH TWO CAR 'GARAGE
NEU RSF
1 $
BLD94-0690 MC CREEDY - TAYLOR, 1231 HAMILTON CT
INC.
S.F.D. UITH TWO CAR GARAGE.
NEY RSF
1 $
BLD94-0711 MATTHEW J 3126 WELLINGTON DR
BOCKENSTEDT
S.F.D. UITH TWO CAR GARAGE.
NEW RSF
2
1 $
8LD94-0691 TIMOTHY H HILL 920 ARLINGTON DR
CONSTRUCTI ON
S.F.D. WITH TWO CAR GARAGE.
BLD94-0712 KNUDTSON, KURK ANO 38 OURANGO PL
SUSAN
S.F.O. WITH TWO CAR GARAGE.
BLD94-0701 FRANTZ CONST CO '76 STAN~CK OR
S.F.O. UITH TWO CAR GARAGE
NEY RSF
2
1 $
BLD94-0725 FRANTZ CONSTRUCTION 2214 PALMER CIR
CO
S.F.O. UITH TWO CAR GARAGE
NEW RSF
1 $
BLD94-0693 FRANTZ CONSTRUCTION 233 STAN~CK OR
S.F.D. WITH TWO CAR GARAGE.
1 $
NEW RSF
BLD94-0700 FRANTZ CONSTRUCTION 230 STAN~YCK DR
S.F.O. UITH TWO CAR GARAGE
HEW RSF
1 $
BLD94-0702 FRAHTZ CONSTRUCTION 238 STAN~YCK DR
CO.
S.F.D. WITH TWO CAR GARAGE.
NEW RSF
1 $
160000
160000 '
154647
135000
133964
112956
99867
91244
90423
82172
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....................................................................................................................................
16 $ 2467438
BLD94.0683 OOOGE STREET APTS. 902 N OODGE ST
LTD.
REROOF APARTMENT BUILDING
REP RHF
o
0$
2000
REP RMF permits: 1
....................................................................................................................................
$
2000
TOTALS
144 $
..... ............
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HERITAGE TREES OF IOWA CITY
Iowa Local Community Forestry Program Grant
FINAL REPORT
september 28, 1994
The Heritage Tree Program of Iowa city has completed a 100%
inventory of trees on public lands in three of the city's oldest
neighborhoods -- Goosetown, Longfellow, and Northside, and in the
city-owned cemetery, Oakland Cemetery. In addition, two other
areas not originally included in the grant application were
inventoried -- Plum Grove (home of Iowa's first governor) and
Woodlawn (a historical residential area).
Prooess. In our grant application, we indicated that there were
three phases for the Heritage Tree Program -- design of the
inventory, conduct of the inventory, and development of a master
plan. By completing the inventory by the contract conclusion
date, we are exactly on target. This is a summary of our work:
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1.
Desion of the proiect. January - March 1994. Kate
Klaus, a design professional, consulted with the
professional arborist, Leon Lyvers, and the City
Forester, Terry Robinson to design the inventory. She
used city plat maps to devise data collection
instruments and to create packets for block sections in
each of the four target areas. (Only trees between the
sidewalk and the street or especially notable trees on
private property were to be recorded.) Trained citizen
volunteers used the packets to record data about each .
tree in their assigned areas. Detailed instructions
were included with the data sheets, as were pencils, a
tape measure, a badge which identified the volunteer as
part of the program, and a tree identification book. A
sample of the packet, for the Longfellow neighborhood,
(with completed inventory forms) is included with this
report. '
Traininq of volunteers. March - April 1994. Botany
Professor Jeff Schabilion, a member of the Longfellow
neighborhood, worked with Kate Klaus to design and
conduct three training programs (one in each
neighborhood) for volunteers. Dr. Schabilion taught
attendees how to identify tree species by using the
book provided. Mrs. Klaus taught volunteers how to use
the data sheets.
~
Coordination of the inventory. April - August 1994. A
coordinator for each of the four target areas was
named. Coordinators distributed the assigned packets
to pairs of volunteers in their area. They also served
as contact persons for questions and finished the
inventory in areas which volunteers were unable to
complete. Coordinators were responsible to collect
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packets from the volunteers and return them to Mrs.
Klaus.
4. Conductinq the inventory. May - August 1994.
Volunteers completed the inventory of trees in a tqtal
of 159 block sections. Coordinators collected the
packets, and took them to Mrs. Klaus, who checked to
see that they were complete. Mrs. Klaus then got the
data sheets in proper form for the professional
arborist, Leon Lyvers. Mr. Lyvers, working with
volunteers, assessed and recorded the health and
maintenance needs of each tree noted on the data
sheets. In all, approximately 5500 trees were
inventoried.
,:
5. Data entry. August - November 1994. The project
received' a database computer program from Iowa state
university Extension service which was modified for our
use. The painstaking process of entering the data for
each of the approximately 5500 (est.) trees logged --
location, species, circumference, interference with
buildings or wires, and health and maintenance
information -- is on-going. The data entry is
continuing for the other five areas and is expected to
be completed by the end of the calendar year. As of
the date of this report, the Oakland Cemetery data has
been entered, and a sample of the printout from Oakland
is provided with this report. The program will be
modified to print out the data in the most forms for
our purposes -- master planning for maintenance and
planning, and educational efforts.
outcomes. The Heritage Tree Project was enormously successful in
ways far beyond its initial expectations. Some of these
accomplishments are:
1. Sprinqboard for future urban forest activities. The
data which we have, and which will be further processed by
the software program, form an excellent basis for future
work on the urban forest. The City Forester can use the
data to plan maintenance, removal, and planting of some of
the oldest trees in the city limits. Heritage Trees of Iowa
City will use the inventory as it embarks on the third phase
indicated in the grant application -- creating a master plan
for future tree plantings in the four target areas, using
neighborhood advisory groups to devise the plan and to
identify private and public funds to purchase replacement
stock. We will also use the inventory as the basis for
educational activities (see below).
2. Private support. The inventory could not have been
completed without the interest and dedication of many Iowa
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citians. In all, approximately 135 volunteers worked on the
project, putting in a total of 2088.25 volunteer hours.
citizen volunteers logged hours by attending the training
sessions and by walking the neighborhoods and recording tree
data. Substantial professional hours were also volunteered
-- 616 hours contributed by Kate Klaus in designing the
project; 50 hours by Nancy Seiberling in community
organizing; 89.25 hours by arborist Leon Lyvers, above and
beyond his time paid under the grant; 200 hours (estimate)
by Anne Burnside for data entry; and 31 hours by botanist
Jeff Schabilion; 30 hours for administration by Beth Gauger,
and 15 hours for grant administration by Linda McGuire. In
all, we estimate that the value of volunteer services
totaled $32,440.
3. Public awareness and education. The dedication and
enthusiasm of the volunteers was one of the most heartening
outcomes of the project. The volunteers were literally put
in touch with the urban forest through their close
examination of each tree, IIhuggingll the tree by measuring ;
its circumference, and noting its IIvitalsll on the data b
sheet. We heard many positive comments from the volunteers,
such as IINow I can't go by a big tree in town without "
looking at it with a new awareness and appreciation. II We
are excited that we have created a core of citizens for
future community forestry projects, such as a program for
persons to donate a "treell as a memorial for loved ones, or
a IItree walk" which encompasses some of the oldest or most
unique'or beautiful specimens.
Finances. The attached budget form indicates the cash
expenditures and matching in-kind contributions. A second sheet
gives explanation for each of the line items. since we had never
before conducted such a project, we underestimated some line
items and overestimated on others. The resource shortfall of
$569.15 will be covered by sources of funds other than this
grant.
Report prepared by Linda McGuire
Respectfully submitted,
~
Nancy Seiberling,' Project GREEN Coordinator
Heritage Trees of Iowa city
September 28, 1994
Attachments: sample inventory packet tor Longfellow Neighborhood
Budget, explanation, and accompanying
documentation
Oakland cemetery data sheet (preliminary sample)
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COMMUNITY FORESTRY CHALLENGE GRANT BODGET FORM
APPLICANT: Heritage Trees of Iowa City
ITEM CASH
MATCH
IN-KIND
MATCH
GRANT
REQUEST*
$4,000.00
TOTAL
COST~AL-
lit I e.,A~ \+ IN~)
1"'"1.;00, -
1 orofessional arborist
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1 work-studv in~ern $500.00
35 A:m. camera rental
$3,000.00
$80.00
$150.00
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volunteer surve ors
tape recorder:rental'
film development
$50.00
$100.00
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35 m.m. film
computer time
$900.00
',$2. '
tree identification books
$100.00
$150.00
$100.00
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paper and reproduction costs
mailing
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NOTE: See attached sheet for es,tim'at~!:o.f.T~ost breakdowns.
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Total applicant match must'meet or exceed total grant request
Total applicant match can either be a combination of cash
match and in-kind match, cash match only or in-kind match
only. In-kind match must ~e documented and reasonable.
Total grant request must be between $500 to $5,000 *
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Heritage Trees of Iowa city
Iowa community Forestry Grant program
Budget Explanation
Amount expended
-----------------------------------------------------------------
CASH ITEMS FROM GRANT BUDGET
$ 5,000 original amount budgeted
$ 5,569.15 Actual expenditures
1 Drofessiona1 arborist. $ 4500.
After we started the design stages, we realized that we had
greatly underestimated the time which would be required of the
professional arborist. original budgeted amount of $4000 was
changed to $4500, by making a line item change from the work-
study intern time. (Note that arborist also contributed 89.25
hours of his time to the project.) See attached bill.
1 work-study intern. $ 150.
coordinating group re-allocated the balance this line item to
arboristi see above. A total of intern hours was used for help
with the plat mapping and data entry conSUltation. See attached
statement form city of Iowa city Neighborhood services
coordinator, Marcia Klingaman.
TaDe recorder. $ O.
We had no use for this in-kind match at this phase of the
project. Leon Lyvers used voiunteers to accompany him during his
assessment of the trees.
camera. film. and deve1oDment. $ O.
We had no use for this in-kind match at this phase of the
project.
Software Durchase. $ O.
originally we budgeted $150 for this item, but since the program
was donated, we reallocated this item to purchase of books (see
below) .
Tree identification books. $ 436.
We overspent the amount allocated because more neighbors (each of
who needed a book) volunteered than originallY estimated. Green
Fund/City of Iowa city fronted the cash in order to purchase the
books.
PaDer and reDroduction costs. $ 483.15
We overspent the amount allocated ($150.) because of the
difficulty of the design aspects of the project. Kate Klaus was
reimbursed $289.19 for supplies and copying from the Green Fund
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and an additional $26.25 for large plat maps; copying costs at
the city (individual packet plat maps) was $180.76.
Mailinq. $ O.
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and copying costs. '
-----------------------------------------------------------------
/ "
IN-KIND MATCH ITEMS
$ 5,130 original estimate
$ 32,492 actual in-kind match
Volunteer services. $ 32,440. (in-tind)
original' budgeted amount for all volunteer services was greatly
exceeded. The following breakdown indicates the type, amount,
and hourly rate for each category. (Detailed records are
available. )
Inventory (@ $6.
Goosetown
LongfellOW
Northside
Oakland Cem.
Assist Lyvers
per hour) $ 6345.
32 volunteers for total of 315 hours
33 volunteers for total of 187 hours
25 .volunteers for total of 226 hours
16 volunteers for total of 74 hours
12 volunteers for total of 168 hours
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K. Klaus (designer)
N. Seiberling (admin)
'L. Lyvers (arborist)
A. Burnside (data entry)
J. schabilion (botanist)
L. McGuire (admin)
B. Gauger (admin)
$26,095.
616 hours at $25.
50 hours at'$25.
89.25 hours at $40.
200 hours (est.) at $16.
31 hours at $50.
15 hours at $25.
30 hours at $25.
comouter time. $ 52.
our estimate for this in-kind item was originallY calculated at
$900. The $52. is calculated for 200 hours at 26 cents per hour.
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CITY OF IOWA CITY
PRESS RELEASE
October 31, 1994
Contact: Iowa City Transit
356-5153
DEMONSTRATION OF IOWA CITY TRANSIT ACCESSIBLE BUS
On Saturday, November 5 from 11 :00 a,m, - 2:00 p,m., Iowa City Transit, in cooperation with
the Johnson County Coalition for Persons with Disabilities will be demonstrating one of the
A.DA accessible buses in the Linn Street parking lot next to the Public Library, Anyone who
is interested in trying out the step lift or other A.DA features is encouraged to stop by, Call
356.5153 if you would like more information,
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lIO EAST WASIIINOTON STREET' IOWA CITY. IOWA 11240.1126. 1I19) ]16.1000. FAX (l19) 3l6.1009
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~paced, said natly, "The existing con-
~eittratlon of pesticides amounts to
clean water." -
: Baker praised the EWG for Its coni-
pilation of massive data on chemicals
jn the water supply, some oCthe Infor.
)1latlon being from the Heidelberg lab,
, He said the EWG report was ''very
'useful" and "innovative" but that it
actually indicates current regulation
serves "to protect the American
public from significant cancer risks,"
: And Baker charged that the EWG
I'invented" a combined cancer-risk
standard for the five herbicides where
:none exists "\n order to get the biggest
bang for the buck in tenns of scaring
'people,"
: Baker said it is the EWG'sown anal.
ysis that predicts a tiny Impact on
'Midwestern cancer rates from herb!-
:c1des in water.
.
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:~Atiother view
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W &shlngton, D.C,:' - A
recent report by the Envl-
I ronmental Working Group
asserting that residues of five mejor
~erbicldes in Com Belt water supplies
pose health risks has stirred renewed
debate on an issue that is an enduring
Item on the congressional agenda,
: The group consolidated the Incl.
dence of - and risks from - the five
Med killer chemicals and said federal
$t~d~rds are regularly exceeded III
marly, Midwestern water systems, The
group called"for tougher standards
IInd for banning some of the herbl.
~ides, .. "
I Questions about the report were
raised by the Crop Protection AssocIa.
~Ion 'representing the agricultural
chemical industry and by scientists at
~he Agriculture Department and at
land.grant universities, "
: Among those who weighed in most
effectively was the National Council
pf Farmer Co-operatlves; some of
)Yhose members sell chemical prod.'
liets and at least several of whlch-
,ncludlng Farmland Industries, Ceo
nex/Land.Q.Lakes and Gold Kist -
are memberS of the Crop Protection
~~atlcin, ", '
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Heidelberg Expert
: The council brought in Dr. David
Baker, director of the Water Quality
Laboratory at Heidelberg College In
:mfln, Ohio, which did pioneering
:.'Iork monitoring surface waters for'
chemical residues, '
,
, Baker, whose career profile and list
bf recent publicatlon.q on water auali-
1(pqIJt.21 ,If~
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:760,000 Exposed
,
: He noted that in Iowa, for example,
,the EWG said 760,000 people are ex.
: ~ through drinking water to risk
of cancer at 17,6 times the federal
gUideline of I additional cancer case
, per I mi\1lon per.lOOS over a lifetime,
, Using the EWG's statistics, Baker
,said the cancer cases resulting from
: herbicides in drinking water In Iowa
, would total 13,2 cases over 70 years.
'He said 760,000 people normally
would be affected by 3,040 cases of
cancer a year,
It would take more than five years,
Baker said, for herbicides in Iowa
, water supplies most affected by con-
: tamination to result In a single addl-
, tional cancer case, For 12 million Mid.
, western residents having the highest
levels of herbicide contamination in '
water, the chemicals would be respon.
sible for no more than three additional
cancer cases a year, he said,
Finally, Baker said the "safety fac-
tor" built into the federal drinking
"water standard for atrazine, a com.
monly used herbicide, Is "at 6,000.
; fold," and he asked, "Where does com.
mbn sense come into play?"
'.....In fact, Baker contends, "agricul.
ture deserves a blue ribbon" for both
its food production and Its environ.
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To: IOWA CITY CLERK
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Juhnlun County
_ \ IOWA :>
BOARD OF SUPERVISORS
Stephen p, Lacina, Chairperson
Joe Bolkcom
Charles D. DuffY
Patricia A. Meade
Don Sehr
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November 1, J994 L
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INFORMAL MEETING
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Agenda
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1. Call to order 9:00 a.m.
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2. Review of the informal minutes of October 25th recessed to October 27th
and the formal minutes of October 27th,
3. Business from Karin Franklin, Planning & Community 'Development
Director and Terry Trueblood, Parks & Recreation Director re:
presentation and discussion regarding the following:
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a) Annexation of Wolf Property.
b) Annexation of Iowa City Sewer Plant.
c) Annexation of Soccer Field design.
d) Other
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4. Business from Cheryl Whitney, Area Administrator for Department of
Human Services.
a) Discussion re: Decategorization Project and Planning Grant.
b) Other
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To: IOWA CITY CLERK
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From: Jo Hogartv 10-31-94 9:17am p. 3 0(3'----
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Agenda 11-1-94
Page 2
5. Business from the Board of Supervisors.
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a) Discussion re: letter of support for Coralville to host Rag Brai overnight.
b) Reports
c) Other
6. Discussion from the public.
7. Recess.
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To: IOWA CITV CLERI(
From: Jo Hogartv
11-2-94 0:36am p. 2 of 3
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TEL: (319) 356-6000 FAX: (319) 356.6086
...........~1...Sl~~. 10
JohnKlln Cllun~'
_ \ lOWA~>
BOARD OF SUPERVISORS
Stephen p, Lacina, Chairperson
Joe Bolkcom
Charles D, DuflY
Patricia A, Meade
Don Sehr
t. ~,
November 3, 1994
FORMAL MEETING
I
,,)
Agenda
, ')
.-,
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1. Call to order 9:00 a.m.
2, Action re: claims
3. Action re: informal minutes of October 25th recessed to October 27th and
the formal minutes of October 27th.
a) Report/discussion re: proposed Veterans Affairs guidelines vis-a-vis
General Relief,
b) Report/discussion re: City Development Board annexation review,
c) Report re: other items.
913 SOUTH DUBUQUE ST,
P,O, BOX 1350
IOWA CITY, IOWA 52244.1350
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To: IOWA CITY CLERK
From: Jo Hogartv
11-2-94 B:36a~ p. 3 of 3
Agenda 11 ~3-94
Page 2
7. Business from the Board of Supervisors.
a) Motion approving letter of support for Coralville to ,host Rag Brai .
overnight.
b) Action re: resolution 11-03-94-01 for Road Vacation 03-94,
c) Discussion/action re: approval of Planning Grant for Decategorization
Project and letter of support,
d) Other
8. Adjourn to informal meeting.
a) Inquiries and reports from the public.
b) Reports and inquires from the members of the Board of Supervisors.
c) Report from the County Attorney.
d) . Other
9, Adjournment.
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CITY OF IOWA CITY
November 4, 1994
Alison Ames Galstad
Chair, Iowa city Human Rights Commission
947 Iowa Avenue
Iowa city, IA 52240
Re: Domestic Partnership Registry
Dear Ms. Galstad:
I am in receipt of the Declaration of Domestic Partnership, Rules I
and Regulations for Domestic Partnership Registry, and statement I
Terminating Domestic Partnership. I applaud all of the time and \
efforts of both the Commission and the subcommittee in reaching
this point. I would like to acknowledge also the efforts of Human
Rights Coordinator Heather Shank and Assistant City Attorney Anne
Burnside.
The five rules that have been reviewed and approved by the
commission will help my office address concerns as they arise. I
understand that these rules and regulations are the Commissions,
and would like to thank you for allowing us some input into their
preparation. We appreciate that the rules and regulations may not
address all questions and understand that questions can be
forwarded to the Human Rights Coordinator, City Attorney's office,
and/or the Commission.
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Thank you for your assistance in preparing the necessary forms, and
look forward to implementation of the ordinance after it's
publication on November 16th.
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Yours truly,
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Marlan K. Karr, CMC/AAE
city Clerk
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Heather Shank, Human Rights Coordinator
Anne Burnside, Assistant city Attorney
Dale Helling, Assistant city Manager
city Council
410 EAST WASHINOTON STREET' IOWA CITY, IOWA 12240.1126' (119) 116.1000' FAX (119) 116.1009
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CITY OF CORALVILLE
CITY OF IOWA CITY - JOHNSON COUNTY
UNITED WAY
FY96 HUMAN SERVICE AGENCY
FUNDING REQUESTS
CONTENTS
PAGE
Agency Hearing Schedule """"""""""""""""""""""" i
Current Local Allocations """"""""""""""""""""""" ii
Coralville Funding History , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , " iii
Iowa City Funding History , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , " iv
Johnson County Funding History "",.""""""""",,""""""'" v
United Way Funding History " , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , " vi
United Way Designated Giving """"""""""""""""""""" vii
Directors' Salary Study , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , . , , , , , , , , , , , , , , viii
Recommended Salary Structure. July, 1984 , , , , , , , , , , , , , , . , , , , , , , , , , , , , , , , . , x
Recommended Salary Structure. Modified to Include a 4% Salary
Increase Each Year """""".."""""""","",.,.".,',.," xi
Benefit Points Memorandum , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , . , , , , . . , , , ., xii
Current Benefit Points ."",."""""".,.,.""."".,",.,"""" xiii
Conflict of Interest Statement ."",..""""""",."",",.,"',.,.,' xiv
Using the Budget and Program Information ., , , , , , , , , , . , , , , . , , . , , . , . , , , , , , " xv
. Budget and Program Information by Agency:
American Red Cross (see Red Cross) , , , , , , , , , , , . , , , , . , . . , , , , , , , , , , , , , . " 429
Arc of Johnson County (Association for Retarded Citizens) ,."""""",.".," 1
Big Brothers/Big Sisters (Pals) "",."".""""""",",.,""",.,., 24
Cedarwood (see Neighborhood Centers of Johnson County) "",.".""",'" 390
Community Coordinated Child Care (see 4 C's) , . , , , . , , , , , , , , , , , , , , , , , . , , . " 136
Community Mental Health Center (see Mental Health Center) ."",.".,.",," 370
Crisis Center (Transient Program) , , , , , , , , , , . , , , , , , . , , , , , . , . , , , , , , , , , , , , , , 37
Dental Services 'for Indigent ChUdren """"".,.."""",...,',.,.".,' 59
Domestic Violence Intervention Program (Spouse Abuse) "."""."".",,'" 76
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Elderly Services Agency , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,1, , , , , , , " 97
Emergency Housing Project .""""""""""","""",.,"""" 122
4 C's """""""""""""""""""""""""""""" 136
Free Medical Clinic, , , , , , , , , , , , , , , , , , , , . , , , , , , , , , , , , , , , , , , , , , , , , , , , " 163
Geriatric Mobile Dental (see Special Care Dental Program) """""""""" 460
Goodwill Industries of Southeast Iowa, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , " 185
Greater Iowa City Housing Fellowship , , , , . , , , , , , , , , , , , , , , , , , , , , , . , , , , , , " 203
HACAP - Hawkeye Area Community Action Program """""""" ',' , , , , " 220
Handicare """"".""""""""",""""""""""""" 232
Hillcrest Family Services , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , . " 248
ICARE ,,' , , , , , , , , . , , , , , , , , , , , , , , , , , , . , , , , , , , , , , , , , , , , , , , , , , , , , , " 261
Independent Living , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , " 275
Iowa City Road Races """"""""""""""""""""""'" 296
Legal Services, , . , , , , , , , , , , , , ,', , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , . " 304
Lutheran Social Service """"""""""""""""""""""" 318
Mayor's Youth Employment Program ,.""."""""""".,""""'" 334
MECCA - Mid-Eastem Council on Chemical Abuse "..", , , , , , , , , , , , , . , , , . , , 353
Mental Health Center ,,' , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , " 370
Neighborhood Centers of Johnson County "':',.",,,"""',.,',.,""" 390
Pals (see Big Brothers/Big Sisters) """""""""""",.,"""",.,' 24
Rape Victim Advocacy Program """""""""""".,""""""" 412
Red Cross """"""""".,,"'" '. , , , , , , , , , , . , , , , , , , , . . , , . , , , " 429
School Children's Aid ", , , , , , , , , , , , , , , , , , , , , , . , , , , , , , , . , , , , , , , , , , , , " 445 .
Special Care Dental Program (Geriatric Mobile Dental) """"""""'"",,. 460'
Spouse Abuse (see Domestic Violence Intervention Program) """,.,."""", 76
Transient Program (see Crisis Center) """",.""""""',.,,..,"',., 37
United Action for Youth, , , , , , , , , , , , , , , , , , , , , , , , , , , , ,,' , , , , , , , , , , , , , , , " 470
Visiting Nurse Association (VNA) """"""""""",""",.,""'" 487
Willow Creek/Mark IV (see Neighborhood Centers of Johnson County) """..", 390
Youth Homes , , , , , , , , , . , , , , , , , , , . , , , , , , , , , , , , , , , , , , , , . , , . . , , , , , , , " 511
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DATE
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TIME
7:00
Wed,
11/16
Mon,
11/21
7:00
7:15
7:45
8:15
8:45
Thurs, 7:00
12/1 7:30
8:00
8:30
9:00
Thurs, 7:00
12/8 7:30
8:00
8:30
9:00,
Thurs,
C 12/15
7:00
7:30
8:00
8:30
. Thurs, 7:00
1/5 7:30
8:00
8:30
9:00
Thurs, 7:00
1/12 7:30
8:00
8:30
Thurs,
1/19
7:00
7:30
8:00
8:30
9:00
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AGENCY
CORAL-
PAGE VILLE
REQUESTS
IOWA JOHNSON UNITED
CITY COUNTY WAY
Training Session
Orientation
Mental Health Center
Lutheran Social Service
Visiting Nurse Association
Legal Services
370
318
487
304
x
X
X
X
X
X
X
X
X
X
Big Brothers/Big Sisters
Youth Homes
United Action for Youth
Mayor's Youth Employment
HACAP
24
511
470
334
220
X
X
X
X
X
X
Handicare
Independent Living
Free Medical Clinic
Neighborhood Centers
ICARE
232
275
163
390
261
X
X
X
X
X
X
X
X
X
X
X
X
Crisis Center
Domestic Violence Interv,
Emergency Housing Project
Rape Victim Advocacy
37
76
122
412
X
X
X
-Funded through the Johnson County Department of Public Health.
Arc of Johnson County
MECCA
Elderly Services Agency
Red Cross
Wrap-up Gov't. Requests
School Children's Aid
Hillcrest
Gr. I.C. Housing Fellowship
4C's
1
353
97
429
X
X
X
X
X
X
X
X
X
X
X
X
X
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X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
This year's hearings will be held at the Department of Human Services, 911
North Governor Street.
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445
248
203
136
Dental Services for Children
Special Care Dental Program
Goodwill
Iowa City Road Races
United Way Wrap-up
59
460
185
296
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Elderly Services Agency
Emergency Housing Project
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Goodwill
Greater Iowa City Housing Fellowship
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ICARE
Independent Living
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Lutheran Social Service
C;ayor's Youth Employment
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Neighborhood Centers
Rape Victim Advocacy
Red Cross
School Children's Aid
Special Care Dental Program
United Action for Youth
Visiting Nurse Association
Youth Homes
TOTAL
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CURRENT LOCAL ~LLOCA TIONS
Iowa City
FY95
$31,500
$29,692
$42,000
$51,000
$5,250
$ 6.000
$8,500
$35,000
$22,000
$45,000
$12,000
$4,200
$50,000
$342,142
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Coralville County
FY95 FY95
$1,350 $276,016
$3,300 $15,080
$2,700 $52,000
$2,700
$1,500
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$2,100
$800
$2,400
$1,050
$600
$18,500
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$43,680
$15,080
$4,160
$75,734
$21,500
$3,1,20
$15,600
$2,000
$254,800
$792,095'
$31,720
$12,000
$5,200
$72,800
$107,000
$62,400
$1.861,985
United Way
UWFY95
$26,500
$16,500
$49,951
$10,500
$33,912
$26,620
$7,800
$7,000
$61,300
$42,300
$3,300 , '
$13,000
$14,800
$6,300
$8,300
$20,800
$13,500
$8,000
$22,300
$8,000
$48,500
$14,500
$13,000
$5,800
$8,000
$24,300
$54,500
$12,300
~
$581,583
*HACAP has received FY95 funding of $2,500 from the Citv of Coralville for a special request submitted outside the Joint Funding
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Big Brothers/Big Sisters
IPALS)
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Domestic Violence Int.
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Elderly Services Agency
Mayor's Youth
Employment Program
MECCA
Rape Victim Advocacy
United Action for
Youth
Youth Homes
TOTAL CONTINUATION
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TOTAL CONTINUATION
PLUS NEW REQUESTS
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CITY OF CORALVILLE
HUMAN SERVICE AGENCY FUNDING
Funding
, FY94
$1,200
$3,000
$2,460
$ 2,400
$600
$2,100
$600
$2,400
$840
$600
$16,200
$16,200
Allocated
FY95
II
% Increase II
94 to 95 I
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Request
$1,650
$4,000
$3,800
$3,000
$2,000
$2,100
$2,500
$2,400
$3,000
$1,000
$25,450
$500
$2,500
$2,400
$1,000
$1,000
$7,400
$32,850
1 Arc of Johnson County - formerly the Association for Retarded Citizens of Johnson County,
$1,350
$3,300
12,5%
10,0%
'1
FY96
Increase
Dollar Percent
$300
$700
$1,100
$300
$500
$0
$1,700
$0
$1,950
$400
$6,950
$500
$2,500
$2,400
$1,000
$1,000
$ 7,400
$14,350
22.2%
21,2%
40,7%
11.1% '
33,3%
0,0%
212,5%
0.0%
185,7%
66,7%
37,6%
N/A
N/A
N/A
N/A
N/A
N/A
77.6%
2 Elderly Services Agency - allocated FY95 funding includes support for safety-related housing repair services for
persons who are elderly or disabled and low or moderate income. This program was not part of the agency's originel
FY95 request,
$ 2, 700
$2,700
9,8%
12,5%
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$2,100
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0.0%
$800
$2,400
$1,050
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0,0%
25.0%
$600
0,0%
$18,500
14,2%
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$18,500
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1 CITY OF IOWA CITY
G HUMAN SERVICE AGENCY FUNDING
II FY96
Agency Funding Allocated % Increase II Increase
FY94 FY95 94 to 95 LI Reauest Dollar Percent
II
~ " Big Brothers/Big Sisters $30,000 $31,500 5,0% II $36,500 $5,000 15,9%
Crisis Center $26,892 $29,692 10.4% II $34,146 $4,454 15,0%
Domestic Violence Int, $38,900 $42,000 8,0% II $45,000 $3,000 7,1%
, Elderly Services Agency $48,750 $51,000 4,6% II $60,100 $9,100 17.8%
) Emergency Housing Project $3,500 $5,250 50.0% II $8,000 $2,750 52.4%
HACAP $6,000 $6,000 0,0% II $6,240 $240 4,0%
ICARE $8,500 $8,500 0.0% II $10,000 $1,500 17.6%
Mayor's Youth Employment $35,000 $35,000 0,0% II $35,000 $0 0,0%
MECCA $20,000 $22,000 10.0% II $30,500 $8,500 38,6%
Neighborhood Centers $42,976 $45,000 4.7% II $65,000 $20,000 44.4%
Rape Victim Advocacy $12,000 $12,000 0,0% II $12,000 $0 0.0% I
Red Cross $4,200 $4,200 0,0% II $4,420 $220 5.2%
United Action for Youth $49,000 $50,000 2,0% II $65,000 $15,000 30,0%
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TOTAL AGENCY II
CONTINUATION $325,718 $342,142 5,0% II $411,906 $69,764 20.4% f
II
(CfNTINGENCY $5,493 $5,658 3,0% II $5,828 $170 3,0%
II
II
TOTAL CONTINUATION $331,211 $347,800 5.0% II $417,734 $69,934 20,1%
II
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\\\ Free Medical Clinic II $5,000 $5,000 N/A
Independent Living II $1,000 $1,000 N/A
~~ Youth Homes II $10,000 $10,000 N/A
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I ' TOTAL NEW REQUESTS II $16,000 $16,000 . N/A
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II
TOTAL CONTINUATION $331,211 $347,800 5,0% II $433,734 $85,934 24.7%
PLUS NEW REQUESTS II
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Agency
Arc of Johnson County
Big Brothers/Big Sisters
Crisis Center
Domestic Violence Int.
Elderly Services Agency
Emergency Housing Project
Free Medical Clinic
HACAP
Independent Living
Lutheran Social Service
Mayor's Youth Employment
MECCA
Mental Health Center
Neighborhood Centers
Rape Victim Advocacy
"i,:
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United Action for Youth
Visiting Nurse Assn,
Youth Homes
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TOTAL
JOHNSON COUNTY
HUMAN SERVICE AGENCY FUNDING
Funding
FY94
$265,400
$14,500
$50,000
$42,000
$14,500
$4,000
$72.821
$21,500
$3,000
$15,000
$ 2,000
$245,000
$761,630
$30,500
$12,000
$5,000
$70,000
$71,550
$60,000
$1,760,401
Allocated
FY95
$276,016
$15,080
$52,000
$43,680
$15,080
$4,160
$75,734
$21,500
$3,120
$15,600
$2,000
$254,800
$792,095
$31,720
$12,000
$5,200
$72,800,
$107,000'
$62,400
$1,861,985
%
Increase
94-95
4,0%
4,0%
4,0%
4,0%
4,0%
4,0%
4,0%
0.0%
4,0%
4,0%
0,0%
4,0%
4.0%
4,0%
0.0%
4,0%
4,0%
49,5%
4.0%
5.8%
II
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II $2,066,477
LI
$289,900
$17,500
$58,000 '
$48,000
$20,588
$5,000
$82,069
$22,360
$5,000
$18,000
$2,000
$285,000
$839,600
$60,000
$12,000
$5;460
$89,000
$122,000
$85,000
, 1 '
5.0%
16,0%
11,5%
9.9%
FY96
Increase
Dollar Percent
"
36,5%
20,2%
8,4%
4,0%
60.3%
15.4%
0.0%
11,9%
$13,884
$2,420
$ 6.000
$4,320
$5,508
$840
$6,335
$860
$1,880
$2,400
$0
$30,200
$47,505
$28,280
$0
$260
$16,200
$15,000
$22,600
$204,492
6,0%
89,2%
0,0%
5.0%
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22,3%
14,0%
36,2%
11.0%
1 Visiting Nurse Association - allocated FY95 funding includes $71,550 originally approved block grant funding plus
$35,450 transferred mid-year from the Health Department budget.
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UNITED WAY
{i' HUMAN SERVICE AGENCY FUNDING
" UWFY96
Agency Funding Allocated % Increase II Increase
UWFY94 UWFY95 94 to 95 IJ Request Dollar Percent
II
Arc of Johnson County $26,000 $26,500 1.9% II $29,000 $2,500 9,4%
Big Brothers/Big Sisters $16,000 $16,500 3,1% II $21,500 $5,000 30,3%
Crisis Center $49,451 $49,951 1.0% II $55,951 $6,000 12,0%
Dental Services/Children $10,500 $10,500 0,0% II $11,500 $1,000 9,5%
Domestic Violence Int. $33,612 $33,912 0.9% II $47,000 $13,OBB 3B,6%
Elderly Services Agency' $26,120 $26,620 1,9% II $30,000 $3,3BO 12,7%
Emergency Housing Prj, $7,500 $7,800 4,0% ' II $10,000 $2,200 28,2%
4 C's $7,000 $7,000 0,0% II $12,600 $5,600 80.0%
Free Medical Clinic $61,000 $61,300 0,5% II $82,069 $20,769 33,9%
Goodwill $42,000 $42,300 0.7% II $45,900 $3,600 8.5%
Gr. IC Housing Fellowship $3,000 $3,300 10.0% II $15,000 $11,700 354,5%
HACAP/Headstart $13,000 $13,000 0.0% II $13,520 $520 4,0%
Handicare $14,500 $14,800 2.1% II $22,000 $7,200 48.6%
, , Hillcrest $6,000 $6,300 5,0% II $7,500 $1,200 19,0%
ICARE $8,000 $8,300 3,8% II $14,500 $6,200 74,7%
Independent Living' $1,000 $01 -100.0% II $0 $0 N/A
Legal Services $20,500 $20,800 ' 1.5% II $24,000 $3,200 15,4% I ",
Lutheran Social Service $13,500 $13,500 0.0% II $20,000 $6,500 48,1%
(]~yor's Youth Employ, $8,000 $8,000 0,0% II $8,000 $0 0,0%
,'.;:CCA $22,000 $22,300 1,4% II $30,000 $7,700 34,5%
......
Mental Health Center $7,500 $8,000 6,7% II $20,000 $12,000 150.0%
Neighborhood Centers. $48,000 $48,500 1,0% II $60,000 $11,500 23.7%
Rape Victim Advocacy $14,500 $14,500 0,0% II $18,000 $3,500 24,1%
Red Cross $13,000 $13,000 0.0% II $13,650 $650 5,0%
,...--"'/...- School Children's Aid $5,500 $5,800 5,5,% II $8,000 $2,200 37.9%
l Special Care Dental $8,000 $8,000 0,0% II $10,000 $2,000 25.0%
,"' United Action for Youth $24,000 $24,300 1.3% II $36,000 $11,700 48.1%
C~'\ '
Visiting Nurse Assn, $54,000 $54,500 0,9% II $59,500 $5,000 9.2%
Youth Homes $12,000 $12,300 2,5% II $20,000 $7,700 62,6%
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Aqencv
(.iance for the Mentally III
Arc of Johnson County
Big Brothers/Big Sisters
Boy Scouts
Compassionate Friends
Crisis Center
Dental Services for Children
Domestic Violence Intervention
Elderly Services Agency
Emergency Housing Project
4C's
Free Lunch Program
Free Medical Clinic
Girl Scouts
Goodwill
Greater Iowa City Housing Fellowship
HACAP/Headstart
Handicare
Hillcrest
Hospice
('ARE
Independent Living
Iowa C & F Services
Legal Services
Lekotek
Life Skills
Lutheran Social Service
Mayor's Youth Employment
MECCA
Mental Health Center
Neighborhood Centers
Rape Victim Advocacy Program
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Salvation Army
School Children's Aid
Special Care Dental Program
United Action for Youth
United Way
Visiting Nurse Association
Youth Homes
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UNITED WAY
DESIGNATED GIVING
Designated
UWFY92
$3,490
$1 ,403
$3,005
$2,151
$507
$6,207
$1,020
$8,330
$2,475
$1,719
$684
$3,071
$3,146
$849
$1,365
$3,323
$3,235
$165
$12,029
$2,569
$869
$1,505
$368
$465
$2,975
$383
$2,338
$1,519
$1,888
$3,031
$2,936
$2,089
$1,487
$279
$2,073
$2,581
$5,023
$2,057
Designated
UWFY93
$ 2,151
$2,057
$4,104
$6,915
$1,953
$4,955
$954
$9,373
$2,941
$2,431
$782
$3,828
$3,263
$38"
$1,183
$1,487
$2,117
$432
$8,689
$3,261
$1;277
$1,051
$155
$269
$1,024
$2,697
$275
$1,139
$311
$790
$2,889
$3,384
$2,963
$1,976
$539
$1,989
$2,148
$5,287
$1,857
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$3,101
$1,865
$5,006
$8,921
$973
$6,091
$1,020
$9,347
$3,459
$4,299
$1,262
$4,840
$3,814
$1,599
$1,383
$925
$2,355
$4,326
$493
$10,779
$2,772
$619
$2,065
$542
$488
$867
$2,971
$1,093
$7,017
$714
$1,421
$1,951
$5,720
$4,811
$2,870
$614
$1,694
$2,567
$5,921
$1,491
Designated
UWFY95
$3,111
$1,651
$4,671
$9,535
$1,206
$5,016'
$827
$8,498
$3,463
$3,095
$1,292
$4,298
$4,197
$2,449
$1,829
$611
$1,988
$3,333
$450
$13,388
$3,742
$697
$1,481
$515
$837
$1,352
$2,174
$395
$2,020
$2,000
$2,527
$1,907
$8,383 '
$9,211'
$2,915
$495
$2,470
$11,748
$4,833
$2,348
Q) TOTAL $94,609 $95,277 $124,066 $136,958'
'These figures do not include $12,629.50 in "flood designated" funds dispensed in 8/93: Crisis Center.
$5,814.75, Red Cross - $5,814.75, Salvation Army' $1,000.
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DIRECTORS' SALARY STUDY
Historv
During the joint United Way/Iowa City/Johnson County budget hearings conducted during the
winter of 1983-84, concerns were raised about the extremely low salaries of many agency
Directors. It was felt that these low salaries had the potential to adversely impact the quality of
agency services through increased turnover, difficulties with recruitment of qualified Directors,
and low staff morale. Concerns also arose about the level of benefits within and between
agencies. The funding bodies directed that a study be conducted of agency Directors' salaries
and of agency benefit packages.
Representatives of the City of Iowa City, Johnson County 80ard of Supervisors, United Way,
agency 80ards of Directors, and agency staff met in early 1984 to study agency salaries and
benefits. Utilizing the expertise of Anne Vandenberg, then City of Iowa City Hum~n Relations
Director, the Committee reviewed agency salaries through a process similar to that used in the
salary/classification studies of City of Iowa City employees. Agency Directors completed detailed
questionnaires describing their jobs for evaluation purposes, and the agencies were then slotted
into five grades, based on their overall comparability to each other as established through the use
of the Hayes/Hill job evaluation system.
The most difficult aspect of the Committee's work was determining appropriate salary ranges for
each grade. Attempts to survey similar positions in Johnson County and in other Iowa
communities yielded insufficient comparable salary data. The Committee decided to rely instead
on information available through IPMA (International Personnel Management Associationl. A very
conservative basis was selected to establish the salary ranges. The Committee used the IPMA
position of Social Worker I as comparable to salary grade 1. This position requires a 'BA and no
experience, which is a level of education, experience and performance considerably below that
expected for a Director of a human service agency in Johnson County. All other grades were
established as a multiple of that base.
The Committee reported to the City Council of Iowa City, the Johnson County Board of
Supervisors and the United Way Board of Directors in July of 1984. It proposed a method of
funding the salary increases necessary to raise many agencies' Directors to the bottom of their
proposed salary ranges. While the report of the Committee was well received by the funding
bodies, only the City of Iowa City contributed its proposed share to salary increases. The United
Way and Johnson County were both unable to do so.
Current Status
In November of 1986, a Compensation Subcommittee of the United Way Allocations Division met
to review and update the salary ranges. That Subcommittee recommended that the original salary
ranges be modified to include a 4% increase each year. During the 1988-89 budget hearings,
Johnson County, Iowa City and United Way agreed that the salary ranges should be updated with
the proposed 4% per year increases. Those funders also agreed to make a renewed effort to
implement the study.
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A subcommittee of the United Way Planning and Allocations Divisions proposed a plan for
bringing the salaries of agency Directors who remained below the minimums of their appropriate
updated salary ranges up to those minimums. The plan made each funder's salary adjustment
support proportional to its support for the agency as a whole. The plan also gave Iowa City credit
for the salary adjustment funding it contributed in 1984. In FY90, both Iowa City and Johnson
County appropriated their full share of salary adjustment funding: Iowa City - $2,500, anc(
Johnson County. $12,500. Fiscal constraints forced United Way to appropriate only half of its
full share: $13,500. United Way then completed this process by appropriating the remaining
$13,500 in FY91. Salary adjustment funding for the Director of Independent Living, Inc., has not
been disbursed. It has been withheld until issues regarding the status of that agency are
resolved.
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Page x of this book details the salary structure recommended in 1984, and page xi shows the
1984 salary ranges updated to include a 4% increase each year. Page 6 of each agency's budget
details how the Director's salary stands in relation to the updated salary recommendations. It is
important to remember as you review this information that the duties of some agency Directors
have changed substantially since the study was completed. In some cases, responsibility has
increased to the point where a change in grade is clearly warranted. It is exciting to note that
the commitment of local funders to this process has been effective. The overwhelming majority
of agencies that were included in the salary study now have agency directors whose salaries fall
within the recommended range. These improvements in the salaries of agency Directors have
significantly strengthened agencies by enhancing their ability to retain excellent staff and to
recruit qualified Directors when that need arises. Salary adjustment funding has helped to make
our already excellent agencies even better.
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RECOMMENDED SALARY STRUCTURE
JULY, 1984
~ Aaencv
1 Independent Living
4 C's - Chid Care Resource and Referral
2 Arc - Association for Retarded Citizens
3 Big Brothers/Big Sisters
Free Medical Clinic
Handicare
Neighborhood Centers of Johnson County ,
Rape Victim Advocacy Program
Red Cross
United Action for Youth
4
Crisis Center
Domestic Violence Intervention Program
Elderly Services Agency
Mayor's Youth Employment Program
United Way
Youth Homes
5
Community Mental Health
Goodwill Industries
MECCA
VNA - Visiting Nurse Association
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Full-Time Salarv Ranoe
$17,398 - $24,357
$18,790 - $26,306
$20,292. $28,409
$21,916. $30,682
$24,913 . $37,370
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RECOMMENDED FULL-TIME SALARY RANGES
BASED UPON RECOMMENDED SALARY STRUCTURE, JULY 1984
MODIFIED TO INCLUDE A 4% SALARY INCREASE EACH YEAR
Grade Aaencv 1993/FY94 1994/FY95 1995/FY96
1 Independent Living $24,763-34,667 $25,754-36,054 $26,784-37,496
4 C's ~ Community
Coordinated Child Care
2 Arc - Association for $26,743-37,442 $27,813-38,940 $28,926-40,498
.,'; Retarded Citizens
'~
3 Big Brothers/Big Sisters $28,883-40,434 $30,038-42,051 $31,240-43,733
Free Medical Clinic
Handicare
Neighborhood Centers
Rape Victim Advocacy Program
Red Cross
'.
United Action for Youth
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4 Crisis Center $31,195-43,671 $32,443-45,418 $33,741-47,235
Domestic Violence Intervention ;
Elderly Services Agency
CJ Mayor's Youth Employment
United Way
Youth Homes
5 Community Mental Health $35,459-53;189 $36,877-55,317 $38,352-57,530
Goodwill Industries
G MECCA
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City of Iowa City
MEMORANDUM
Date: 6/11/84
To: Social Services Agencies and Funding Bodies
From: Salary/Benefits Review Committee
Re: Employee Benefits for Social Services Agencies - Recommendations
To promote equity and consistency in the allocation of benefits for employees of Social Service
agencies funded by the City of Iowa City, Johnson County and the United Way of Johnson County,
the following are proposed to' guide decisions regarding establishment of the appropriate levels of
employee benefit allocations:
1, Recommended benefit allocations for full-time perman'ent agency employees are at minimum
50 benefit points and should not exceed 60 benefit points. Benefits may be prorated for part.
time permanent employees.
2.
Benefit point equivalents are as follows, Within the 50-60 point range, benefits may be
selected as determined to be appropriate by each ~gency.
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Benefit Points
1 day off .
1 year single health
1 year single,. family health
Life Insurance 1 x annual per year
L TD coverage per year
1 year single dental
1 year single + family dental
= 1 point
= 12 points
= 24 points
= Y2 point
= 1 point
= 2 points
= 4 points
3.
For Salary/Benefit comparison purposes, 1 benefit point = $75,00. Benefit packages which
exceed the 50-60 point range may warrant review of salary level.
NOTE FOR FY96 FUNDING REQUESTS TO JOHNSON COUNTY AND THE CITIES OF IOWA CITY
AND CORALVILLE, AND TO UNITED WAY FOR 4/1/95-3/31/96:
The memorandum above included all benefits except retirement. In order for the funders to gain a
more complete understanding of the agencies' benefit packages, retirement is now included on the
budget forms. Using the current IPERS (Iowa Public Employees Retirement System) employer
contribution percentage (5.75%) together with the range of recommended salaries for the current year
($25,754-$55,317) the range of benefit points for retirement should be 20 to 42 for agency Directors.
The addition of retirement points would make the recommended range of benefit points 70-1 02, ~
BENEFiT POINT INFORMATION APPEARS ON PAGE 6 OF EACH AGENCY'S BUDGET,
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AGENCY DIRECTORS'
CURRENT LEVEL OF BENEFITS
AGENCY
BENEFIT POINTS
Handicare .."."..".""."."",."".",",."..., 24.5
Emergency Housing Project ,.."..,."",."",.".,.,"" 36.5
Greater Iowa City Housing Fellowship , , , , , , , . , , . . . . , . , , . , , , , , 43,0
Independent Living , . , . , . , . . , , . . . , , , , , . , , , , . , . . , . , , . , , , , , 48,0
Neighborhood Centers of Johnson County ",.",."".".",. 56.0
4 C's - Community Coordinated Child Care, ," , " , ,,' " ., . ,. ,,' 57,0
Crisis Center """"",.",.,."",.."".".,.".,... 57,5
Domestic Violence Intervention Program , , , , , . , . , , , , , . . . , , . . . . 62,0
United Action for Youth, , . . , , . , . . . , , , , . , . , , . , , , , , , . . , . . . . , 62,5
MECCA "",.,."",.,."."."",."",,"',..,.,.,. 67.3
Free Medical Clinic, , , . . , , , , , , , . , , . , , , , , , , , , , , . , . , , . , , , . , 68.5
ICARE , . , , , , , , , , , , . , , , . . , , . . . , , , , , , , . , . , , . , , . , . , , . . . . 68.5
HACAP ."""".,."..,.,..,.,."",.,.,..",.,..,.. 69.6'
Mayor's Youth Employment Program """,.,.".,.,..",." 77.5
Arc of Johnson County ". , . , , , . , . , , , , . . . , , , , . , , , , , , . , , , , , 79,5
Elderly Services Agency , . , . , , , . , . , , , , , , , . , . , , , , . , . , , , . , , . 79,5
Goodwill , . . . , . , , , . , , . . , , , . , , , . , , , , , , . . , , , , , , . , . , , , , , , , 83,5
Legal Services """""",..""",...".",.".,',.,' 85.5
Hillcrest Family Services, , . . . , , , . , , , . . , , , , , , , , , . , , , , . , , , , , 87,5
Visiting Nurse Association ,...,......,.",.,.,....",,"" 88,6
Big Brothers/Big Sisters ."",.".".,..."".".,..,..". 94.5
Lutheran Social Service """.".".",..",.""..,..,.. 96,5
Youth Homes, , , , , , , , . , , . . . , . . . '. . . , , , , , . . , . . . , . , , . . , , , , 100.9
Rape Victim Advocacy Program ."",,',,..,,,..,..,.,,,,,,, '104,2
Red Cross ".,.,..,.""".,.",...",...,..,.".,",. 105.5
Mental Health Center, , , . . . . . , . . . . , , . , , , , . . , , . . , . , , , , , , , , 127.2
'Director's points as reported by HACAP were 159,6. However, that includes 91 points for sick
leave because the Agency provides sick leave and disability coverage directly, In order to
make HACAP's points comparable to other agencies'. those 91 points should be replaced by
1 point (the point value of disability insurance), Then the Director's points are 69,6.
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UNITED WAY OF JOHNSON COUNTY
20 EAST MARKET STREET
IOWA CITY, IA 52245
(319)338-7823
May 1992
CONFLICT OF INTEREST STATEMENT
PROTOCOL FOR PLANNERS AND ALLOCATIONS WHEN VOTING ON OR DISCUSSING
AGENCIES.
ONE OF THE PRINCIPLES OF THE EVALUATION AND FUND DISTRIBUTION SYSTEM IS
THAT FUNDS BE AWARDED WITH FAIRNESS, IN ORDER TO ASSIST VOLUNTEERS MAKING
THIS DECISION, A COMMI'ITEE OF BOARD MEMBERS, PLANNERS, AND ALLOCATORS
HAVE ESTABLISHED SOME GUIDING PRINCIPLES.
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WE ARE REQUESTING THAT VOLUNTEERS DECLARE THEIR CONFLICTS AND ABSTAIN I'
FROM VOTING IN INSTANCES WHERE CONFLICTS EXIST.
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INSTANCES WHERE CONFLICT OF INTEREST MAY EXIST WOULD BE: A) DIRECT
RELATIONSHIPS (SPOUSE, SIBLINGS, CHILDREN, ETC.) B) PROFESSIONAL RELATIONSHIP
(I'HIS INCLUDES MEMBERSHIP ON AN AGENCY'S BOARD OF DIRECTORS) C) PERSONAL
RELATIONSHIPS D) A PERSON WHO CAN INFLUENCE OR BE INFLUENCED BY AN
AGENCY.
PERSONS WITH A CONFLICT OF INTEREST SHOULD NOT ACTIVELY LOBBY ON BEHALF
OF AN AGENCY BUT CAN CLARIFY A DISCUSSION IF THEIR INFORMATION IS KNOWL-
EDGE BASED BUT NOT OPINION BASED.
AT THE BEGINNING OF EACH MEETING THE CHAIR OF THE PLANNING COMMI'ITEE WILL .
MAKE THE FOLLOWING DISCLOSURE STATEMENT:
"ANY MEMBER WHO HAS A POTENTIAL CONFLICT OF INTEREST DUE TO DIRECT,
PROFESSIONAL, OR PERSONAL RELATIONSHIPS, OR A PERSON WHO CAN INFLUENCE OR
BE INFLUENCED BY AN AGENCY IS HEREBY REQUESTED TO DECLARE THAT HE/SHE HAS
A CONFLICT OF INTEREST REGARDING SUCH AGENCY AND ABSTAIN FROM VOTING IN
INSTANCES WHERE CONFLICTS EXIST."
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USING THE BUDGET AND PROGRAM INFORMATION
Budoet Daoe 1 includes a summary of agency programs as well as budgetary information, There
is a listing of local funding for last year and the current year, as well as the agency's request for
next year. The local funding figures are based on the funders' calendars (7/1 to 6/30 for
governmental funders and 4/1 to 3/31 for United Way). Paoe 1 is the onlv oaoe in the entire
budoet and Drooram Dacket that is not based on the individual aoencv's budoet vear. The
agency's budget year is noted in the upper left corner of Budoet Daoe 1.
8udoet Daoes 2-8 provide figures based on the agency's own budgetary year (calendar, fiscal,
federal, etc.). Budoet Daoes 2-6 include figures for a three-year period: the past, present and
proposed budget years.
Budoet Daoe 2 presents an overview of the agency's finances. Line 1 shows total funds
available; it includes carryover and income. Line 2 is the total of expenditures; line 3 is the
difference between lines 1 and 2. In-kind support and non-cash assets are also summarized on
this page.
8udoet Daoe 3 provides a detailed account of the agency's income, Remember that this page
is based on the agency's own budget year, not the funders'. This page includes only cash
income, not in-kind. The total income is on the last line. Because this page involves a
breakdown of proposed income for next year by program, 8udoet Daoe 3a is included for those
agencies that have more than two programs.
8udoet oaoe 4 details cash expenditures with total expenses appearing on the last line. 8ecause
this page involves a breakdown of proposed expenses for next year by program, Budoet oaoe 4a
is included for those agencies that have more than two programs.
Budoet oaoe 5 has four sections:
Salaried Positions: Lists each staff position and its full-time equivalent as well as the
totals of all salaries and full-time equivalents. Agencies with more than four staff include
8udoet Daoe 5a.
Restricted Funds: Lists all monies earmarked for a particular use and indicates who
imposed the restrictions, These funds are detailed on Budget Dages 7 and 8.
Matching Grants: Shows all matching grants and includes grantor and source of match.
In-Kind Support Detail: Itemizes and totals non-cash income.
8udoet Daoe 6 provides information on personnel taxes and benefits as well as operational
policies. It also includes a summary of staff benefit points.
Budoet Daoe 7 details funds whose use has been restricted by the donor,
Budoet Daoe 8 details funds whose use has been restricted by tile agency's 80ard of Directors.
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The Acencv Questionnaire includes the agency's history. purpose, program(sl. management. and
(; financing, in narrative format.
The Goals and Obiectives section explores the overall purpose of each agency program. It details
measurable objectives for the coming year with the tasks and resources necessary to accomplish
them.
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lIUMAN SERVICE AGENCY BUDGET FORM
Director T.r T,p;!
Agency Name
Address
Phone
Completed by
Approved by Board
The Atc of Johnson County
1700 First Avenue 116
351-5017
T J Lea
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(authorized signaturel
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City of Coralville
Johnson County city of Iowa City
, United Way of Johnson County
CHECK YOUR AGENCY'S BUDGET YEAR
- 12/31/95
3/31/96
6/30/96.
9/30/96
x
on
9/8/94
(date)
1/1/95
4/1/95
7/1/95 -
10/1/95 -
COVER PAGE
Program Summary: '(Please number programs to correspond to Income" Expense Detail,
'i,e., Program ,1, 2, 3, etc.)
.
(
1. FAMILY IN-HOME SUPPORT SERVICES - to provide a service network
which enables children and adu'l ts with mental retardat ion and other
developmental disabilities to continue to live at home with their
families. These services include. long-term and short-term respite
,care, as well as other intensive in-home services.
2. ADVOCACY/AWARENESS - to act on behalf of ' persons with develop-
mental disabilities by: seeking support services and monitoring
existing programs, informing citizens with developmental disabili-
ties and their families of programs and opportunities available,
informing the community of the causes of mental retardation,and the
possibilities for prevention, and monitoring governmental actions
that impact this population.
3. COMMUNITY PROGRAMS - to secure for 'children and young adults
with mental retardation and other developmental disabilities commu-
nity services which enhance their ,skills and development while they
live at home with their families. 'Inc.1udes both daycare and summer
programming. .
4. VOCATIONAL ADVOCACY - to increase employment opportunities for
persons with developmental disabilities in our community by provid-
ing job placement, training and follow-along.
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Local Funding summary 4/1/93, - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson County -- $ $ $
Does Not Include Designated Gvg. 26,000 26,500 ,29,000
FY94 FY95 l'Y96
city'of Iowa City $ 0 $ $ 0
Johnson County $ 265,400 $, 27 6 $ 289,900
City of Coralville $ 1 200 $ 350 $ 1,650
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AGENCY The Arc of JohMon Connt.y
BJIX;E:r smmRY
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AcroAL 'lllIS YEAR BUCGETED
IlSl' YEAR proJECTED ~ YEAR
Enter Your Agency's Budget Year, > 1993 1994 1995
1. 'IOI'AL OPERATnlG I3UIX>El'
(Total a + b) 714,632 727,529 702,845
a. Carryover Balance (cash 212,713 174,680
from line 3, previous column) 225,800
b. Inc:oIre (cash) '. 488,832 514,816 528,165
2. '!'OrAL EXPENDl'IURES (Total a + ,b) 501, 919 552,849 559,625
.
a. Administration 6,713 6,966 7,375
"
\ b. Prc:gram Total (List Frogs. BelOO)
495,205 545,883 552,250
l.Family In-Home Support Services 88,113 110,994 112,000
2.Advocacy/Awareness 12,015 12,553 12,750
3.Community Pl:'ograms 317,320 346,931 347,700
4.Vocational Advocacy 56,131 75,405 79,800
5 The Arc's relocation costs 11 ,625 0 0
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'3. ENDnlG BAIANCE (SUbtract 1 - 2) II 212,713* II 174,680** II 143,220** I
4. m-KIND SUProRr (Total from 35,950 37,500 38,800
Page 5)
5. NON-cASH ASSETS 91,700 91,700 91,700
Notes am Comments: * 1993 ending balance includes Restricted Funds: $88,544
for The Arc's self-support for occupancy expenses so the agency can continue to
use the other funding it secures for programs. These restricted funds are
detailed on pages 8 and 8a of this budget. Also included are restricted funds:
$3,400 for Vocational Advocacy Continuation, and $2,420 for the Health Insurance
Reserve. The 1993 ending balance also includes $10,239 for the Vocational
Advocacy Program, $60,913 for special needs daycare, and $47,097 for operation
of the other programs.
** 1994 ending balance projects $80,500 restricted funds for occupancy expenses,
and in 1995 that figure will decline to $74,500 as planned.
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AGENCY The Arc of Johnson County
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ACIUAL '!HIS YEAR wrx;El'EO AIJIDlIS- PRCGRAM PRCGRAM
IAST YEAR PROJECl'ED NEXT YEAR TRATION 1 2
1. Local F\.1nding Sources - 292,198 299,936 315,830 3,000 67,525 6,850
T ,i st p,:, 1 r"M
.. a. Johnson County 264,998 272,211 285,805 50,400
b. City of Iowa City 0 0 0
c. United Way 26,000 26,375 28,375 2,900 16,625 6,000
d. City of COralville 1,200 1,350 1,650 100 500 850
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f.
2. state, Federal, , 136,049 134,360 131,860 16,760
'01'1<:; -T,ist RelCM .
a.Johnson Co. Community 136,049 134,360 131,860 16,760
Services Appropriations
b.
c.
d.
3. COntributionsjD:lnations 2,672 2,451 2,400 950 550 900
a. united Way 1,865 1,651 1,600 350 450 800
Cesianated Givim
b. other contributions 807 800 800 600 100 100
4. SpeCial Events - 2,448 3,594 3,600 800 1,300 1,500
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a. Iowa City Road Races 1,184 1,994 2,000 500 1,500
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b. Restaurant Day/ 502 1,300 1,300 1,300
Wheelchair Challenge
c. Arc T-Shirtsj 762 300 300 300
Cookbooks
5. Net Sales Of services 42,854 65,000 67,000 9,000
6. Net Sales Of Materials
7. Interest Income 9,635 7,000 5,000 2,500 1,000 1,100
8. other - List BelCM 2,976 2,475 2,475 100 , 2,375
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a. Membership Dues 2,375 2,375 2,375 2,375
b. Miscellaneous 601 100 100 100
c.
'mrAL m<nlE (ShCM also on 488,832 514,816 528,165 7,350 96,135 12,725
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AGENCY The Arc of Johnson County'
JNCXJ.lE JE:rAIL
(continued) PRCGRAM PRCGRAM PRCGRAM PRCGRAM PRCGRAM P.RCGRAM
3 4 5 6 7 8
1. Local F\1ndi.n:J sources - 238,455
T,; st Pool,
a. Johnson County 235,405
, b. City of Iewa City
c. united Way 2,850
d. city of Coralville 200
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f.
,
2. state, Federal, , .100,500 14,600
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a.J.ohnson Co. Communlty 100,500 14,600 ,
Services' Appropriations
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c.
d.
3. contr.iliuti.onsjConations
a. United Way
resinn~ted Giv;nrr
b. other Contributions
4. Special Events -
TAd-
a. Iewa City Road Races I
b. Restaurant Day/
Wheelchair Challenge
c. Arc T-Shirts/
Cookbooks
5. Net Sales Of Services 1,600 56,400
6. Net Sales Of Materials
7. Interest IncoJTe 250 150
8. other - List BelCM
Tn,.,l"..1hV'.o" 11,
a. Membership Dues
b. M'
lscellaneous
c.
'lU:rAL INroIE 340,805 71,150
Notes am Conu'OOnts:
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AGENCY The Arc of Johnson County
EXPE1IDJ.'lllRE IErAn.
(
AClUAL 'IHIS YEAR BUI:GEl'ED lIIMOOS- m:GRAM m:GRAM
IAST YEAR ProJECl'ED NEXT YEAR TRATION 1 2
-
1- Salaries 117,444 129,077 128,321 2,621 39,800 3,800
2. Employee Benefits 23,389 28,372 27,904 604 8,600 800
and Taxes
3. Staff Development 743 900 1,200 100 400 50
,
4. Professional ' ,
COnsultation 710 2,000 1, 700 50 1,100 100
5. Publications ani 531 600 700 200 50
SUbscriptions '
6. D.1es ani Memberships 6,073 6,500 6,500 6,500
,
7. COlJll1on Area 2,892 3,100 3,400 50 1,000 100
Mamtenance Fee
8. Utilities 847 1,000 1,000 50 200 100
9. Telephone 1,440 1,500 1,600 100 900 50
,
'10. Office SUpplies ani 2,688 2,500 2,700. 200 1,150 200
Postaae .
11. Equipment ' ****
Purchase/Rental 13,972 '1,000 1,400 250 550 100
12. Equiprrent/Office .... 200 150
Maintenance &. Repair 847 1,900 1,000 50
13. Printi.n;r ani Publicity ...... 200
1,371 3,200 1,500 50 700
14. I.ocal Transportation 4,327 4,700 4,700 100 400 150
l5.Insurance 3,818 4,500 5,000 50 1,700 200
16. Audit &. Tax 2,650 2,300 2,600 2,600
Preparation
17. T-Shirts &. ,I
SWeatshirts 857 300 200 200
18. other (~ify): 30 200 200 200
Funclral mg
19. Purchase of Service 304,534 358,000 367,000 55,000
20. Final Office 11,626 0 0
Relocation Costs
21- Meetings, Awards, &. 1,030 900 900 100 200
Goodtimers '
22. Miscellaneous 100 300 100 100
'!UrAL F.:XI?E1lSES (Show also 501,919 552,849 559,625 7,375 112,000 12,750
, line' . 'hI
Notes and Conurents:
* Lines 7,8, 12,'15, &. 20 are entirely supported by proceeds from the sale of Arc's
Nelson Center building. These restricted funds are detailed on budget pages 8 &. 8a.
** This figure includes the last payment of $910 for property taxes incurred when we
purchased our office space. We are now property tax exempt.
*** This includes costs for reprinting our brochures and for advertising to fill the
Executive Director's position.
**** This is the cost of purchasing equipment- related to our relocation; it was
supported by proceeds from the sale of the building,
*
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EXI'E1lDI'IDRE JErAIL
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(continued) PRCGRAM P.RCGRAM PRCGRAM P.RCGRAM PRCGRAM PRCGRAM
3 , 4 5 6, 7 8
1. salaries 24,400 57,700
2. El11?loyee Benefits 5,300 12,600
and Taxes ,
3. Staff Cevelopment 150 500
4. Professional 200 250
Consultation
5. Publications and
SUbscril"li-i ons 200 250
6. CUes and Mernbeish.i.
, ps
7. Common Area
Maintenance Fee 600 1,650
8. utilities :
200 450
9. Telephone 150
" 400
10. Office SUpplies and 650 500
Postacre
11. Equipn-ent 300 200
'Purchase mental
12., Equipment/Office 400 200
Maintenance & Renair
13. Printin;r and Publicity 400 150
, ,
14. Local Transportation 350 3,700
15. Insurance 1,800 1,250
16. Audit & Tax
Preparation
17. T-Shirts &
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.
18. other (SJ?eCify): ,
Fundralslng , ,
19. ' 312,000
Purchase of Service
20. Final Office
Relocation Costs
21. Meetings, Awards, & 600
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Miscellaneous
'!UrAL ~ (ShCM also 347,700 79,800
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AGENCY 'The ,Arc of Johnson County
'FTE*
ACIUAL
IAST YEAR
'!HIS YEAR
PROJECI'ED
EUCGEl'ED
NOO YEAR
~
o
SAlARIED FOSITIONS
CHANGE
C Position Title/ last Name last 'Ibis Next
Year Year Year
Detailed on Page Sa
---
---
Total Salaries ~d & FTE* ~ 5.685.63 117,444
129,077
128,321
- 1%,'
'*,Full~llre Equiyalent: 1.0 = full-t:i.1rei 0.5 = half-tllrei etc.
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(Complete Cetail, Pages 7 and B)
Restricted by: Restricted for: i
MI/MR/DD/BI Vocational, In-Home
Planning Council & Daycare 135,049 134,350 131,860 - 1.9%
Board Health Insurance 2,420 3,500 3,900 +"8.3%
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Vocational Programrnin 3,400 3,400 3,400 0 % ','-,
Board '
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Restricted Funds Continued:
Occupancy, Maintenance 55 .000 *
Board & Common Area Fees 58.088 61.300 -10.3% ,
Transition to Self-Support I 19,500 *
Board for Insurance & Utilities 30.556 19,200 + 1.6%
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Transition to Self-Support for Insurance & Uti-l i tieR ~r.mllnt, ~R pl ~nnf'd. .
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IN-1CI:ND SUPFORI' DErAIL
,services/Volunteers: volunteers includin i
35,450 37,000 ~8,300 + ,3.5% I
volunteer portion of respite hours **
Material Gocds: office equipment, and I
500 500 500 0 % I
supplies I
Space, utilities, etc. i
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** Volunteer portion of respite hours range
I $3.50 - $14'.00 per hour. (used $5.00 per hou
~ Respite hours for 1993 were 5,270. Remainder
, C hours were valued at $8.50 per hour.
from
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volUnte r
'IOTALIN-KrND SUProRl'
35,950
37,500
38,800
+ 3.5%
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SATARIED FOSITIONS
Position Title/ last Name
Executive Director
Lea 93 & 1/94 - 11/94
New 11/94 & 95
Vocational Job Coach/
Admin. Assistant/Clayton
Vocational
Soecialist/Egli
Vocational
Job Coach/Olakanmi
Respite Care
Coordinator/Marston
Bookkeeper
Membership Coord./Rud~rt
Vocational
Job Coach/Vacant
Total Salaries
Paid & Fl'E
FrE*
last 'Ibis Next
Year Year Year
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II 5.68 5.63
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AGmlCY The Arc of Johnson County
AClUAL 'lliIS YEAR I3UI:GEI'ED ?<
0
Il\ST YEAR PROJECI'ED NOO YEAR mANGE
* -12%
32.804 38.744 34.238
12.522 17.269 18.018 + 4~
20.641 22.032 22.913 + 4%
16.810 17.904 18.656 + 4%
20.738 20.842 21.676 + 4%
11.443 ]2.286 ]2.820 + 4%
2,486 0 0 NA
117,444 129.077 128.321 - 1%
oing and in-coming Executive Directors.
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AGENCY The Arc of Johnson County
BENEFIT DETAIL
ACTUAL THIS YEAR BUDGETED
TAXES AND,PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==> 23,389 28,372 27,904
(
FICA 7.65 % x $ 128,321 8,984 9,874 9,817
Unemployment Compo .06 % x $ 82,320 53 57 49
Worker's Compo % x $ 128,321 *
.6 1,363 660 770
Retirement 5 % x $ 94,083 4,733 5,315 4,704
Health Insurance $ 180 per mo.: 5 indiv.
$ per mo.: family 7,701 10 , 800 10,800
Disability Ins. % x $ **
$98 per month 370 1,110 1,176
Life Insurance $ per month **
49 185 556 588
Other % x $
How Far Below the Salary Study Committee's
Recommendation is Your Director's Salary?
wi thin
range
within
range
within
range
Sick Leave Policy: Maximum Accrual Hours
12 days per year for years all to--=--
Months of Operation During
Year: 12'
8 - 5
Hours of Service: M - F
We provide services 24 hrs. per ay.
c.
days per year for years _____ to _____
Vacation Policy: Maximum Accrual 200 Hours
10 days per year for years 0 to --L-
15 days per year for years 1 to 3
20 days per year for years --3-- to --I--
Holidays:
10, days per year
}
r~ Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
\ Hired For? X Yes No
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How Do You Compensate For Overtime? -L Time Off 1 1/2 Time Paid
None Other (Specify)
DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments:
Minimum Maximum * 2 years'payments
Retirement 22 $ 139 /Month 8 15 due to change in
Health Ins. 12 $ 180 /Month 0 12 insurance billing
Disability Ins. 1 $ 23 /Month 1 1 cycle.
Life Insurance .5 $13 ,/Month .5 .5 ** these benefits
Dental Ins. 2 $ above /Month 0 ~2 were implemented
Vacation Days 20 20 Days 13 20 mid-year.
Holidays 10 10 Days 6 10
--
Sick Leave 12 12 Days 8 I?
C POINT TOTAL 79.5 36.5 72.5
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AGENCY The Arc of Johnson County
(Indicate MIA if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
A. Name of Restricted Fund Community Services Appropriation 0
Johnson County Mental Illness/Mental Retardation/Developmental
1. Restricted by: Disabilities/Brain Injury Planning Council
2. Source of fund: State of Iowa
Vocational programming, respite services, and
3. Purpose for which restricted: purchase of in-home and daycare services.
4. Are investment earnings, available for current unrestricted expenses?
Yes X No If Yes, what amount:
Each year's funding 1S restr1cted
5. Date when restriction became effective: effective' July 1st.
Each year I s funding is restricted through
6. Date when restriction expires: June 30th.
7. Current balance of this fund: Funding expended as received.
B. Name of Restricted Fund
1. Restricted by:
3. Purpose for which restricted:
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2. Source of fund:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
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7. Current balance of this fund:
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1. Restricted by:
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2. Source ~f fund:
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4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
0:
7. Current balance of this fund:
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AGENCY The Arc of ,Johnson COllnty
(Indicate N/A if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
C A. Name of Board Designated Reserve: Health Insurance Reserve
1. Date of board meeting at which designatipn was made: 4/13/89
2. Source of funds: Monthly health insurance premium savings.
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3. Purpose for which designated: . To cover self-insured fund fluctuations.
4. Are inv~stment earnings available for current ~nrestricted expenses?
____ Yes ~ No If Yes, what amount:
5. Date board designation became effective: 4/13/89
6. Date board designation expires: On-going.
7. Current balance of this fund: $3,369.37
.
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B. Name of Board Designated Reserve: Vocational Advocacy Proqrarn Continuation
1. Date of board meeting at which designation was made: 10/3/84
2. Source of funds: Emerqency Services Softball Game Fundraiser
3. Purpose for which designated: For the Vocational Advocacy's continuation.
4. Are investment earnings available for current unrestricted expenses?
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Yes X No If Yes, what amount:
5. Date board designation became effective:
10/3/84
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7. Current balance of this fund: _$3,400
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C. Name of Board Designated Reserve: Occupancy, Maintenance, & Common Area Fees
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1. Date of,board meeting at which designation was made: 9/1/92
2. Source of funds: Proceeds from sale of Nelson Center Building.
, To pay annual common area fees, & maintenance
3. Purpose for which designated: costs for new Arc office space.
4. Are investment earnings available for current unrestricted expenses?
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No If Yes, what amount:
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5. Date board designation became effective:
9/1/92
6. Date board designation expires:
On-going.
7. Current balance of this fund: $ 60,510.44
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of board meeting at which ~esignation was made: 9/1/92 .1.
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AGENCY The Arc of Johnson County
(Indicate N/A if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
A. Name of
1. Date
2. Source of funds: Proceeds from the sale of Nelson Center building.
To pay insurance and utility costs for new Arc -
3. Purpose for which designated: ' offlce space while additional fundinq sources
are developed.
4. Are inv~stment earnings available for current unrestricted expenses?
____ Yes ~ No If Yes, what amount:
5. Date board designation became effective:
6. Date board designati~:m expires: On-going.
9/1/92
.
7. Current, balance of this fund:
$26,329.58
B. Name of Board Designated Reserve:
1. Date of board, meeting at which designation was made:
2. Source of funds:
Yes No If Yes, what amount:
5. Date board designation became effective:
6. Date board designation expires:
c
7. Current balance of this fund:
t.
C. Name of Board Designated Reserve:
,1: Date of board meeting at which designation was made:
2. Source of funds:
,
3. Purpose for which designated:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
,
5. Date board designation became' effective:
1 6. Date board designation expires:
7. Current balance of this fund:
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AGENCY
The Arc of Johnson County
AGENCY HISTORY
(
(Using this page ONLY, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals, past
and current activities and future plans. Please up-date annually.)
Throughout its 37 year history, The Arc of Johnson County (The Arc/JC) has acted as an advo-
cate for the rights of citizens with mental retardation and developmental disabilities, When-
the notice appeared in the Iowa Citv Press Citizen over 37 years ago asking'persons interested
in the welfare of individuals with mental retardation to come to a meeting, Johnson County had
no educational, recreational, vocational or residential programs for individuals with mental
retardation and developmental disabilities. Johnson County in 1994 has programs, some model,
in all four areas. The Arc/JC has been instrumental in creating these programs, and in advo-
cating for programs which provide individuals with mental retardation and other 'developmental
disabilities with services non-disabled people take for granted. Many services which The
Arc/JC developed now ~xist as separate entities, The Special Education program and Goodwill
Industries of Southeast Iowa were nurtured by The Arc/JC. In 1970, members of The Arc/JC
began discussing possible alternatives to institutionalization. In June 1971, Systems Unlim-
i ted Inc. was founded by seven members of The Arc/JC who had been charged wi th the responsi-.
bit i ty for making resident ial services available on the communi ty level. Special Populations
Involvement (SPI) came about because of cooperative planning, begun in 1959, between the Iowa
City Recreation Department and The Arc/JC for the recreational needs of individuals with
mental retardation and developmental disabilities. Current programs include Family In-Home
Support Services, Advocacy/Awareness, Community Programs, and Vocational Advocacy, Descrip-
tions of these programs can be found on the cover page of this application.
Support services are imperative if individuals with mental retardation and developmental
, disabilities are to live in the least restrictive environment. Our Family In-Home Support
(' 3ervices Program offers levels of help varying from short-term respite care through intensive
- family and child training. This range of services allows each family/person to be as inde-
pendent as possible. Since December 1989, The Arc/JC has helped families access appropriate
daycare settings for their children 'with special n~eds. The funding was transferred from the
Johnson County Department of Human Services to The Arc/JC so daycare could be secured as part
of an integrated family plan. Since July 1991, Johnson County has directly funded us to
,continue this important service. The Arc/JC coordinates summer program opportunities for
children and young adults, a service that is vital to many families, With the right mix of
support services, a family can keep its child living at home; this is a success for the whole
community. Our Vocational Advocacy Program provides vocational opportunities for individuals
with mental retardation and developmental disabilities by securing job placements in the
community. We provide job development, training, and follow-along services. Without this
program, our clients would have remained in a sheltered workshop or adult activity center, We
are continually seeking creative answers to the high unemployment problem that affects indi-
viduals with mental retardation and developmental disabilities.
In 1992 we changed our agency name from "The Association for Retarded' Citizens of Johnson
County" to "The Arc of Johnson County". The Arc has changed its name on the national and
state levels as well. This change recognizes the need for person-first language, "people with
mental retardation" versus "mentally retarded people". This exciting change has overwhelming
support from individuals with mental retardation and developmental disabilities, their parents
and family members, and advocates, Our mission has not changed and is reflected in the tag
line we are using ,along with our name: The Arc of Johnson County - Providing services to
persons with mental retardation and developmental disabilities, Currently, The Arc is ad-
dressing two new challenges, in addition to the ongoing challenge of maintaining funding to
O"~eet service needs, The Arc is leading a committee to address the need for summer/
'aefore/after school programming for youngsters 12 and over with developmental disabilities.
The Board is also working to provide a smooth transition in replacing our Executive Director,
We are confident that The Arc can meet these challenges.
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AGENCY
The Arc of Johnson County
ACCOUNTABILITY QUESTIONNAIRE
A.
Agency's Primary Purpose:
1. To provide services, support, and advocacy for Johnson County individuals
with developmental disabilities and their families.
2. To eliminate inappropriate institutionalization.
3. 'To reduce the incidence of mental retardation and developmental disabilities.
B. Program Na~e(s) with a Brief Description of each:
1. Family'In-Home Support Services
2 . Advocacy/Awareness
3. Corrnnuni ty Programs
4. Vocational Advocacy
(See budget Cover Page for descriptions~)
C. Tell us what Y9u need funding for:
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Funding is being sought to continue daycare services, summer programming, respite
cd~reb7el:Vt~ces, anddtothe: in~hOmethservices tfOr individuals with deve~opmental ~
lsa 1 1 les, an 0 malntaln 0 er curren pr<x,lrams.:
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1. Does each professional staff person have a written job description?
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Yes
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No
By whom? Board of Directors
Yes X
E.
Finances:
1. Are there fees for any of your services?
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No
a) If Yes, under what circumstances?
Family In-Home Support Services, Daycare, and Summer Program involve a
parent payment based on income.
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AGENCY, The Arc of Johnson County'
c) Please discuss your agency I s fund .raising efforts, if ,applicable:
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We participate' in the Road, Races for the Unite~'Way agencies. We
also have a membership .caffiP,aign. ' ,
program/Services:
Example:' A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, s~e enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and Units of Service 24 (Shelter Days). Ple,ase supply
information about clients served by your agency during the last two
complete b~dget years.
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Enter Years -+ 1992 1993
1. How many Johnson county la. Duplicated 8,141 8,197
residents (iricluding Iowa Count
city and coralville) did lb. Unduplicated
your agency serve? . 3,626 3,641
Count
2a. Duplicated,
2 . How many, Iowa city residents count 5,178 5,192
did your agency serve? 2b. ,- Unduplicated' 2,239 2,242
Count
3a. Duplicated 830 853
3. How many Coralville Count
C 'residents did your agency 3b. Unduplicated
serve? Count 337 346
4a. Total 25,731 26,379
4. How many units of service
did your agency provide? 4b. To Johnson 25,731 26,379
County Residents
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5. Please define your units of service.
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1. Family In-Home Support Hours. I '
2. Vocational Advocacy training and follow-up units.
3. Daycare daysJ.hours.
4. Summer Program days and transportation.
5. Meeting/workshop attendees. '
, 6. Advocacy contacts.
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Program evaluations are utilized to assess the consumers' satisfaction with
services. Our Respite Program's parents and care providers complete evalua-
tions of each respite. This gives us on-going feedback about the services
being delivered, Employers that work with our Vocational Advocacy Program
complete evaluations of their satisfaction with the placements and client
progress is monitored through joint staffings. The Arc's staff also communi-
C'i?ate with clients and families regularly to assess their satisfaction with
8ervices. Satisfaction with services translates into successful services.
Ultimately we determine the success of our programs by assessing the number
of out of home placements, out of county 'placements, and placements to more
restrictive settings,
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AGENCY
The Arc of Johnson County
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In what ways are you planning for the needs of your service population
in the next five years:
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For many people who are developmentally disabled, the best living situation is to remain at
nome with their families; this is also the least costly option for the community. The
families need a range of high quality dependable support services. We will continue to work
both internally and with other agencies to ensure that needed services are available, and we -
will continue to work to secure funding for those services. This fall we convened a commit-
tee of parents and providers to address the ne~d for summer/before/after school care for
adolescents over the age of 12 with developmental disabilities. Historically, this need has
been met by Handicare, but that agency has determined they can't provide quality services
for children over age 12. The Arc is working with the committee to meet the challenge of
developing appropriate service options, a process that will involve extensive planning and
broad cooperation.
8. Please discuss any other problems or factors relevant to your agency's
programs, -funding or service delivery:
The need for community-based services has risen consistently. While this results in a
decrease in institutionalization of individuals with special needs, it places a severe
burden on local agencies. The Arc/JC's goal is to deliver high quality services in the
least restrictive environment and in the most Gost effective way. Because of the severe
funding constraints faced by both the County and United Way, and therefore by the agencies,
it is difficult to meet this increasing demand for service. The Arc/JC will continue to
work cooperatively with other agencies to find creative solutions to meet the needs of our
community.
9.
List complaints about your services of which you are aware:
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While the consumer/board/staff assessment of The Arc/JC's Respite Care Pro-
gram was overwhelmingly positive, concerns were expressed that included the
need for expanded or additional services such as emergency care and
before/after school care. There are also additional families who are in need
of the services currently available. The Arc has convened a committee to
explore options for meeting these needs.
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\ 10. Do you have a waiting list or have you had to turn people away for lack
of ability to serve them? What measures do you feel can be taken to
i'J resolve this problem:
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We have waiting lists for the following: Vocational Advocacv Program - This
program is an extremely staff-intensive service. Funding availability deter-
mines the number of clients that can be served. Intensive In-Home Services -
We are addressing this waiting list by working to secure increased funding
and by substituting Respite Services when appropriate. Special Needs Davcare
_ The waiting list problem is twofold. (1) There are only a limited number of
slots available for children with special needs. When those are full, the
waiting list grows. (2) There is a limited amount of money available to
purchase services. We are addressing this by working to secure both a com-
mitment of additional family contributions and additional funding.
How many people are currently on your waiting list:
6 davcare
5 vocational
4 in-home
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11. In what way(s) are your agency's services publicized:
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Services Directories. (5) Public Speaking (6) Brochures. (7) Word of mouth. '
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FAMILY IN-HOME SUPPORT SERVICES
Goal:
To provide a,service network which enables children and adults with
developmental disabilities to continue to live at home with their
fami! ies. These services include short-term and long-term respite
care, as well as other intensive in-home services.
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Objective A: Provide financial assistance, based upon a sliding fee scale,
to families using the respite care program.
Tasks: 1) Continue public awareness activities through schools
and media to increase usage.
2) Monitor procedures to ensure quick payment.
3) Monitor use of subsidies by each family.
Objective B: Maintain an up-to-date list of screened care p~oviders,
Tasks: 1) Recruit providers in Johnson County.
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2) Have care providers complete an application which
includes availability, services they could provide,
past experiences, and special skills.
3) Interview each care provider.
4) Check at least two references for each care provider. @
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C) 5) Have parents complete an evaluation form for each of
the care providers they have used,
6) Conduct in-services for the care providers.
Objective C: Match parents and care providers on an on-going basis.
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Tasks: 1) Interview parents to assess their needs.
2) Match parents' needs to available care providers.
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3) Keep records of the services provided.
4) Keep scheduling records.
Objective D:
Provide respite care through the Home and Community Based
Wa'i ver Program.
Tasks: 1) Maintain certification status.
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Enroll families according to Waiver rules.
2)
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Enroll care providers according to Waiver rules.
Maintain ~eeded documentation.
Prepare billings.
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FAMILY IN-HOME SUPPORT SERVICES CONTINUED:
Objective E: Continue to investigate additional care needs of parents and
ways that the Family In-Home Support Services program could be (
improved to better meet the needs of users and potential users.)
Tasks: 1) Investigate drop-in respite care programs.
2) Investigate respite programs for before/after
school and school holidays.
Objective F: To provide financial assistance to families using intensive
in-home services,
Tasks: j) Secure funding for this program.
2) Screen new families.
3) Maintain cooperation with other agencies.
4) Continue parent payment portion based upon a sliding
schedule.
Resources Needed to Accomplish Program Tasks:
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1) Financial resources to cover the costs of salaries, in-home services,
and other program expenses.
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2) Respite Coordinator to rec~uit care providers, sign up families
coordinate the program.
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3) Administrative staff time to oversee the entire program.
4) Bookkeeper staff time to prepare payment of vouchers and bills.
5) Volunteer treasurer to sign the checks and o~ersee the payment of
vouchers and other bills.
6) Brochures to increase public awareness,
7) Telephone to make matches, provide information and answer questions
about the program.
8) Computer time to manage all information.
Cost of program: $ 112,000
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ADVOCACY/AWARENESS
Goal:
To act on behalf of persons with developmental disabilities by: seeking
support services and monitoring existing programs, informing citizens
with developmental disabilities and their families of programs and
opportunities avarlable, informing the community of the causes of
mental rehrdation and the possibilities for prevention, and monitorinb
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The Arc of Johnson County
ADVOCACY/AWARENESS CONTINUED:
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governmental actions that impact this population.
Objective A: Through the Special Education Advisory Committee, monitor
the programs and services available in the Special Educa-
tion classrooms,
Tasks: 1) Attend meet ings which study the fo llowing
topics: support services, communication with parents,
summer program, integration, and Special Olympics.
2) Investigate any other concerns brought to the Special
Education Advisory Committee.
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Objective B: Handle, on a case by case basis, requests for services from
'individuals or groups within the county.
Objective C: Inform and educate the membership on a regular basis of
Legislative Action Alerts sent by the state and national Arcs
and how to lobby governmental officials.
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. Tasks: 1) Maintain Governmental Affairs Committee,
2) Provide information and letter writing materials at
meetings when necessary.
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3) Print Governmental Affairs articles in Newsletter.
4) Support the State and National Arc.
Objective D: Continue prevention activities.
Tasks: 1) Disseminate information to the public.
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2) Train Speakers' Bureau to present programs.
3) Identify and gain support of local doctors who would
make prevention materials available for their patients.
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Objective E: Utilize local media to publicize membership meetings, programs,
and special events.
Tasks: 1) Notify the media of The Arc's events.
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National Arc.
Objective F:
Publish newsletter at least six times during the calendar year,
Tasks: 1) Collect information for newsletter, organize it, and
edit.
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2) Prepare newsletter for mailing.
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The Arc of Johnson County
ADVOCACY/AWARENESS CONTINUED:
3) Take sorted newsletter to post office for mailing.
Objective G: To provide information and referral to an estimated 900 people<:)
who will call The Arc/JC during 1995.
Tasks: 1) Maintain consistent office hours.
2) Maintain up-to-date information on services available
within the community.
3) Continue use of phone answering machine to record
messages.
Resources Needed ~o Accomplish Program Tasks:
1) Staff time to coordinate activities of volunteers and carry out
directives.
2) Volunteer representatives to serve on the Special Education Advisory
Committee, Governmental Affairs Committee, the Speakers' Bureau and for
Prevention work.
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3) Acquisitions for The Arc/JC library to provide parents with sources
of information.
4) Newsletter.
5) State and National Publications.
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7 ) Telephone and necessary office supplies to carry out program.
8 ) Computer time to manage all information.
Cost of program: $ 12,750
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COMMUNITY PROGRAMS
Goal: To secure for children and young adults with mental retardation and
other developmental disabilities community services which enhance their skills
and development while they live at home with their families. Includes both
daycare and summer programming.
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Tasks: 1) Screen new families in conjunction with the
daycare provider.
2) Secure funding for this program.
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The Arc of Johnson County
COMMUNITY PROGRAMS CONTINUED:
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3) Explore and facilitati the development of daycare
services for adolescents age 12 to adulthood.
4) Provide information on daycare programs to parents of
children with special needs.
5) Coordinate families' daycare with other services,
6) Establish, on a case by case basis, parental fees for
daycare services.
7) Monitor parental fees, which are made directly to the
daycare provider.
8) Process and pay the monthly daycare bills.
Objective B: Summer Program
Tasks: 1) Work wi th provider ,agencies in deve loping
resources to meet the needs of the program.
2) Work with Iowa City Community school District and
Grant Wood Area Education Agency in the development of
resources to improve summer programming.
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3) Provide information on program to parents of school-
aged children.
4) Coordinate transportation for community children.
5) Collect fees from parents and forward, together with
county funding, to summer program and transportation
providers to cover the costs of participation for commu-
I nity children. ·
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Tasks: 1) Develop a community awareness campaign to ensure
that parents who would like to participate are aware of
the program.
2) Work with the Group's Coordinator in development of
program topics.
3) Provide general support for the program.
Objective D:
Lekotek
Task: Provide coordination for Johnson County families.
Objective E:
Goodtimers
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Task: Provide donation;
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The Arc of Johnson County
COMMUNITY PROGRAMS CONTINUED:
Resources Needed to Accomplish Program Tasks:
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1) Staff time to work with cooperating agencies in the development
of programs.
2) Volunteers to serve as Chairpersons of ,Mothers'/Parents' Group, and
on other committees.
3) Staff time to work on the coordination of Daycare and Summer Program,
4) Administrative staff time to oversee Daycare and Summer Program.
5) Financial resources to cover cost of salaries, Daycare participation,
Summer Progr~m participation including transportation, and other program
expenses. ,
6) Bookkeeper time to manage fiscal components of programs.
7) Computer time to manage all information.
Cost of program: $ 347,700
VOCATIONAL ADVOCACY
Goal: To increase employment opportunities for individuals with mental ()
retardation and other developmental disabilities in Johnson County, to'-
do job placement, training, ,and follow-along services.
Tasks:
1) Increase the employment opportunities for individuals with
mental retardation and other developmental disabilities in our
county by job site development. .
2) Facilitate the placement of developmentally disabled indi-
viduals in these jobs.
3)
Provide training services to employee and employer.
4) Provide follow-along services to increase the likelihood
that the individuals placed in these positions will retain them.
5)
6)
Prepare and process monthly Purchase of Service billings.
Prepare and process Vocational Rehabilitation billings.
Resources Needed to Accomplish Program Tasks:
1) Vocational Specialist and Job Coaches to do job development, training
and follow-along.
2)
Administrative staff time to oversee the entire program.
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VOCATIONAL ADVOCACY CONTINUED:
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expenses.
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5) Necessary office supplies to carry out program.
6) Computer time to manage all information.
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Cost of program: $ 79,800
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HUMAN SERVICE AGENCY BUDGET FORM
City of Coralville
Johnson County City of Iowa City
United Way of Johnson county
Director
Barbara CUrtin
Big Brothers(Big sisters of Jo.Oo.
:4265 Oak Crest Hill Rd.SE Iowa City
337-2145 ~)
Agency Name
Address
phone
Completed by
Approved by Board
CHECK YOUR AGENCY'S BUDGET YEAR
on tI. (,.. 1tf
Approved by Johnson County Extension ~~1!il:
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(authorized Sign~ature)
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COVER PAGE 'd I & Expense Detail,
Program Summary: (Please number programs to correspon to ncome
i.e., Program 1, 2, 3, etc.)
1/1/95 - 12/31/95
4/1/95. 3/31/96
7/1/95. 6/30/96
10/1/95 - 9/30/96
x
1. Big Brothers/Big sisters Match Program
This program provides quality volunteer and professional services for ,youth
from single-parent families. The focus is on developing one-to-one relationships
between youth and trained volunteers. Professional staff provide on-going
supervision to the matches.
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2. Big Brothers/Big sisters Group Program
Group programs offer service to youth as they wait to be matched and offer
additional activities to those already matched.
a. GAP (Group Activity Program) is a joint program of Big Brothers/Big sisters
and 4H providing after school small group experiences.
b. YES ( Youth and Elderly In Serv~ce) is a collaborative effort to bring youth
together with senior citizens and students from the Uni'versity of Iowa to share
experiences and enhance the reading and writing skills of the youth.
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c. Hobby Mechanics is a program for youth referred by the Juvenile Court system~
Youth meet weekly and learn mechanical skills and intexpersonal skills in a
supportive environment.
Local Funding Summary' . 4/1/93 - 4/1/94 . 4/1/95 '.
.
3/31/94 3/31/95 3/31/96
United Way of Johnson County" $16,000 $ $
Does Not Include Designated Gvg. 16,500 21,500
FY94 FY95 FY96
City of Iowa City $30,000 $ 31,500 $ 36,500
Johnson County $14,500 $ 15.080 $ " ~nn
City of Coralville $ 3,,000 $ 3,300 $ 4 000
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00I:GE:r stMlARY
AClUAL 'lllIS 'iN ~.t;1'l:J.J
IAST 'iFJIR l?fOJECl'ED NEla' 'iFJIR
Enter Your Agency's Budget Year => FY'94 FY'95 FY'96 '
1. 'IOl'AL OP.ERAT:mG EUC:GEr
(Total a + b) , 165,251 205,013 216,451
a. carryover Balance (Cash
from line 3, previous column) 30,932* 36,126 ,34,251
. b. Incorre, (Cash) ~,lCl 1 J;A AA? , A"nn
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2. 'l'OTAL EXPENDl'lURES (Total a + b) 149,125 170,762 182,103
a. Administration 32,625 36,750 39,550
b. Prt:graln Total (List Prcgs. BelOi/) 116,500 134,012 142,553
, l.Match Program 109,000 124,012 I 126,123
2.Group Programs 7,500 10,000 14,430
3.
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3. ENDDIG BAIANCE (SUbtract: 1 - 2) II 36,126,.* II 34,251 II 34,348 I
4. nT-KIND SUProRl' (Total from
Page 5) 408,336 496,356 506,292
5. NON-cASH ASSEIS
Notes ard Cornnents: · accounting adjusbnent
** The Fy'94 ending balance is necessary to prevent
cash flow problems I it is all general operating funds.
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ACIUAL '!HIS YEAR 00I:GEl'ID AIlIDIIS- PRCGlW1 m:GRAM
IMT YEAR J?roJECI'ED NEla' YEAR TRATION 1 2
1. Local FL1rdi.n;J Sources - 63,625 67,631 79,500 15,500 56,500 7,500
T,;d-,
a. JoImson County 14,500 15,080 17,500 4,000 12,500 1,000
b. City of Iowa City 30;000 31,500 36,500 6;500 29,000 1,000
c. united Way 16,125 17,751 21,500 4,500 12,000 5,000
d. City of Coralville 3,000 3,300 4,000 500 3,000 500
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2. state, Federal,
-innc: ~ 864 3,614
a. state of Iowa/D t 864 3,614
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3. Contrful1?onsjConations 8,151 8,000 8,000 3,050 4,950
a. United Way 2,336 4,000 3,000 * 1,000 2,000
eesicmated GiviM
b. other Contributions
5,815 4,000 5,000 2,050 2,950
4. SJ.:eCial Events -
TAd- -~. 77 ,893 85 ,000' 91,000 20,500 66,750 3,,750
a. Iewa. City Road Races
2,647 4,000 5,000 500 4,500
b.
Bowl for Kids' Sake 74,602 80,000 85,000 20,000 61,750 3,250
c.
Fair Raffle 644 1,000 1,000 500 500
5. Net Sales Of Services
6. Net Sales Of Materials
7. Interest Income
448 ,400 500 500
8. other - List Belew
. ., .. ." 3,338 4,242 3,200 3,200
a.
Group Program Contrib. 2,300 3,200 3,200 3,200
b. .
Insurance Dividend 1,038 1,042
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romL INCX1lE {Shew also on 14,450
'P;\ClI'! " , in!'! ih\ 154,319 168,887 182,200 39,550 128,200
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AClUi\L '!'HIS YEAR OOI:GETED AmOOS- Pl~XiRAH l?RCGRAM
IAST YEAR PROJECl'ED NOO YEAR TRATION 1 2
(. salaries
101,339 115,17B 121,3B7 20,500 92,307 B,5BO
2. Employee Benefits
and Taxes 19,264 22,334 26,166 6,000 lB,166 2,000
3. staff Davelopment
320 1,000 1,000 200 600 200
4. Professional
COnsultation
5. Publications and
SUbscrinl'ions .
6. DJes ani Memberships *
3,325 4,500 5,000 1,000 4,000
7. Rent
B. utilities
9. Telephone
697 700 BOO 100 650 50
10. Office Supplies and 3 000 **
PostaNe 1. 79B 3,500 1,000 2,000 500
11. Equipment
~/Rental 300 200 200 200
12. Equipment/Office
Maintenance
13. Printirq and PublicitY
'" 2B6 250 250 200 50
.4. I.ccal Transp:lrtation
2,000 2,000 2,000 250 1,500 250
15. ~ -l?~og~am
5,295 6,500 6,500 6,500
16. Audit
17. Interest I
18. other (Sj;ecify):
Bowl for Kids' Sake 10,109 10,000 10,000 10,000
19. General Fundraising
230 250 300 300
20. l?rog~am Activities
2,126 2,500 2,500 1,700 BOO
21. Sunshine Van
2,036 2,350' 2,500 500 2,000
22.
'lUrAL EXI?ENSES (Show also
". '.,?",.,,,, 149.125 170.762 182 103 39 55,., .. 128.123 14 , 4,~0
Notes an:i cements: * increase represents a change in payment schedule
not a rate incr
** increased number of mailings due to increased client services
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I'll! ARTm ros1TIONS ACIUAL 'IflIS YEAR OOLw:!i'W % i
m* IAST YEAR J?roJEC1'ED Nm YEAR OlANGE i
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!?Osition Title! Iast NaIre. I.ast 'Ibis Next /
Year Year Year .
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see page 5A
- - - -
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Total Salaries Paid & FI'E*
3.664.72 !:!..101,339 115.17B 121. 3B7 5'
* FUll-TiJne Equivalent: 1.0 = full-tiJne; 0.5 = half-time; etc.
RESTRICI'ED FUNrS: NA
(l:arplete Detail, Pages 7 and 8)
Restricted by: Restricted for:
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I m-RIN!) SUProRl' ~ Volunteers Volunteers Volunteers
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Material Gocds ,
office supplies 2.000 2.060 _.2" ] 2'- ~, ~
Space, utUities, ate; ',..~
Office space at Extension office 6,000 6,lBO 6,365 3' I
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other: (Please specify) phone system 3,200 3,296 3,395 3' ~
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office equipment 2,300 ' 2,369 2,440 3'
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liabilitv insurance 500 515 ,
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~"~~ 408,336 506,292 2'
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8M ARIED rosITIONS
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rooition Title! !ast Name
Director/CUrtin
Caseworker/Kromminga
Caseworker/Sidwell
Caseworker/Luttenegger
GAP Coord./Kenna
Hobby Mechanics/Trank
Caseworker
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Year Year Year
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lIGENC'.l Big Brothers/Big Sisters of Jo. Co.
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AClUAL 'llIIS YEAR EOI:GEl'ED %
IAST YEAR PROJECl'ED NEXT YEAR CIiANGE
36,270 36,692 37,793 3\
17,364 18,406 18,958 3%
23,150 24,539 25,275 3\
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18,508 20,635 21,254 3\
5,779 8,580 8',837 3\
268 1,826 -100\
( ,4,500 9,270 3\*
*based on r te of pay: note chanqe in FTE.
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BENEFIT DETAIL
AGENCY Big Brothers/Big Sisters of Jo. Co.
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
ACTUAL
LAST YEAR
THIS YEAR BUDGETED
PROJECTED NEXT YEAR
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6,623 6,980
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6,000 8,400
,
600 900
300 600 I
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TOTAL ==>
22,334
8, 811
FICA
% x ~121 387
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% lC ~
19,264
7,641
7.65
Unemployment Camp.
liorker I S Comp.
% lC ~
Retirement
% lC ~21,387
5.75
$175 per mo. : 4 indi v .
$ per mo. : family
5,122
5,781
Health Insurance
Disability Ins.
~15 lC 5 % lC $
per month
$ per month
$10:lC 5
240
480
Life Insurance
other
% lC $
Ho\~ Far Eelo\~ the Salary study ConU"nittee's
Recommendation is Your Director's Salary?
within
range
within
range
26,166
9,286
within
range
Sick Leave Policy: Maximum Accrual NA Hours
18 days per year for years 0 ~ end
NA days per year for years NA to ~
Honths of Operation During I
Year: 12 0
offiee, ('
Hours of S~rvice: 8l\M-5PM houJ;f' ,,)
Fiel.g\,'lork evenlllg &'weeJ<ends '!
Vacation Policy: Haximum Accrual 240 Hours Holidays:
24 days per year for years 0 ~ ~irectc r
18' days per year for years 0
to ~taff
9 days per year
Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? X Yes No
when possible
X Time Off
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Minimum Maximum
Retirement 28 $ 176- /Month 6,.5 19
Health Ins. 12 $ 175 /Month 12 12
Disability Ins. 1 $ 15 /Month 1 1
Life Insurance .5 $ 10 /Month .5 .5
Dental Ins. 2 $ AbovqMonth 2 2
Vacation Days .24 24 Days . 18 18
Holidays 9 9 Days 9 9
Sick Leave 18 18 Days 18 18
POINT TOTAL 94.5 67 79.5
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Agency History
Agency Big BrotherslBig Sisters of Johnson County
(Using this page ONLY, please summarize the history of your agency, emphasizing
Johnson County, telling of your purpose and goals, past and current activities and future
plans, Please update annually.)
In 1975, in response to the ending of two at risk youth programs, Johnson County
Extension submitted a proposal to the Iowa City Council for an Iowa City PALS program.
The agreement stipulated that PALS would serve youth from single-parent families have
its own Advisory Board, professional staff and would be responsible for salaries and all
other operating costs. Office space, secretarial support and supplies would be provided by
Johnson County Extension. In January 1976, the Iowa City Council approved a $7,000
allocation and a part-time Director was hired.
A Group Activity Program (GAP) was organized in 1983 to offer service to youth on
the waiting list. Due to a lack of funding and a lack of support by Big BrotherslBig Sisters
of America the program was discontinued in 1984. In January 1989, the critical need for a
waiting list program was again apparent. GAP was reorganized in 1989 by the 4H Youth
Specialist and Big BrotherlBig Sister Director. Big BrotherslBig Sisters of America
recognized the importance of GAP by granting the program an Exemplary Program Awal'd
in 1991. GAP continues to grow and served additional locations in North Liberty and
Western Hills during 1994. Local Service Clubs provide some of the support for GAP. The
program is managed by a Coordinator whose salary is paid by Big BrotherslBig Sisters of
Johnson County, Iowa State University and Johnson County Extension Service. The
cooperation of each of these entities makes this quality service possible.
One .to. one matches continue to be the core of Big BrotherslBig Sisters and
recruitment ofvolunteers remains a number one priority. The first Recruitment Challenge
will be held in 1994 in an effort to attract additional volunteers particularly males and
couples. Our goal is to recruit 40 volunteers from this month long focused effort. Our
immediate need is to hire an additional half. time caseworker in January to increase our
capacity for matches. The number of boys on the waiting list continues to increase faster
than the volunteer pool.
The success of GAP led us to offer other small group programs using volunteers.
GAP ( Group Activity Program), YES ( Youth and Elderly in Service) and Hobby
Mechanics offer small group interaction to youth on the Big BrotherlBig Sister waiting list
and youth from Mobile home Parks. We have targeted youth at Mobile Home Parks
because of an acute lack of access to services in many of these sites.
Collaboration with other agencies has enabled Big BrotherslBig Sisters to be
proactive regarding youth services. Funds from the Decategorization committeeof
Johnson County allowed us to offer a summer Hobby Mechanics Program with Mayor's
Youth Employment Program. Youth from Big BrotherslBig Sisters, Neighborhood
Centers and Mayors Youth participated in the Program. A state delinquency pl'eVention
grant involving Big BrotherslBig Sisters of Johnson County, six other youth agencies, the
Iowa City Community School District and law enforcement has been applied for by the
Johnson County Board of Supervisors. This grant is an excellent example of groups
worlting together to improve services to youth in our community. We will continue to seek
other opportunities to maximize the resources available.
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AGENCY Big BrothersjBig sisters of Johnson County
ACCOUNTABILITY QUESTIONNAIRE
A.
Agency's Primary Purpose:
The mission of Big Brothers/Big sisters of Johnson County is to provide trained
adult volunteers to meet with youth regularly and act as role models, mentors, friends
and companions. Youth are primarily from single-parent families.
B. program,Name(s) with a Brief Description of each:
1. Big Brother/Big sister match program - screened and trained volunteer adults
are matched with youth from single-paren~ families.
2. Group programs - provide small group eduacational and recreational activities
for youth from the Big Brother/Big Sister waiting list and youth living in Mobile
Home Parks.
C. Tell us what you need funding for:
Funding is necessary to continue 'to provide quality services to youth and families
in Johnson County. Requests for our services clhntinue to exceed our ability to meetO
them.
D.
Management:
1. Does each professional staff person have a written job description?
Yes x No
2. Is the agency Director's performance evaluated at least yearly?
Yes
x
By whom? 4H Youth Speicialist and Advisory Board
president
No
E.
Finances:
1. Are there fees for any of your services?
Yes
No x
a) If Yes, under what circumstances?
NA
b) Are they flat fees
NA
? ()
or sliding scale
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AGENCY Bi\,T Brothers/Bia Sisters of Johnson County
c) Please discu;;s your agency I s fund raising efforts, if applicable:
Bowl For Kids' Sake is our major fundraising event. We raise almost 50' of
our budget from this event. We also participate in the Hospice Road Race.
program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again 'and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and units of Service 24 (Shelter Days). Please supply
information' about clients served by your agency "during the last two
complete budget years.
Enter Years -+
FY'94
FY'93
1.
Hqw many Johnson county
residents (including Iowa
city and Coralville) did
your agency serve?
la. Duplicated
Count 3,108
11,275
3a.
Unduplicat ed
Count
Duplicated
Count
unduplicat ed
Count
Duplicated
Count
unduplicat ed
Count
Total
*14,988
22,332
lb.
804
948
c
2a.
3,739
2,269
2.
How many Iowa city residents
did your agency serve?
2b.
584
601
497
750
How many Coralville
residents did your agency
serve?
3b.
168
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4.
How many units of service
did your agency provide?
22,332
4b. To Johnson
eounty Residents '14,868
5. Please define your units of service.
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A unit of service is one hour of direct client - staff contact. This can be either
in a group 'or one to one.
The significant increase in the duplicated Count is due to the YES program; Hobby
Mechanics and the GAP program. The Johnson County number has increased most
significantly due to the expansion of the GAP program in the rural areas of the County.
.'
* includes Iowa County Hobby Mechanics program. This program is now being done by Iowa Co.
6. Please discuss how your agency measures the success of its programs.
We measure the success of our programs in the following ways:
1. client (parent and child) and volunteer evaluation forms
2. annua~ in person evaluation with volunteer, parent and child to discuss progress
and set goals
3. annual evaluation by program committee of the Board of Directors including
interviews with parents
4. on site evaluation by Big Brothers/Big sisters of America every 5 years.
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AGENCY Big Brothers/Big sisters of Johnson County
7. In what ways are you planning for the needs of your service popula-
tion in the next five years: ()
Big Brothers/Big Sisters of Johnson County is launching a Recruitment Challenge
to attract volunteers. This is a focused campaign involving staff, Board and
current volunteers and parents. Collaborative efforts with other youth serving
agencies will be expanded in order to maximize resources.
We will ~ork closely with United Way to increase the contributions 'to the Citizen Review
Committee and continue our own fund raising efforts.
8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
Requests for services from Big Brothers/Big Sisters continue to, "exceed our resourqes
and we are attempting to address these needs by expanding our Group programs.
Many youth at Mobile Home Parks have little access to services and our Group progrAms
can be the first step toward receiving needed assistance.
9. List complaints about your services of which you are aware:
We continue to hear complaints about the length of. time youth wait to be matched.
This is true particularly for boys. Because of the Group programs, these complaints
have lessened. <=)
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lack of ability to serve them? What measurea do you feel can be
taken to resolve this problem:
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CUrrently there is a waiting list of 65 youth to be matched. Boys are waiting up
to one year to be matched. GAP and YES, two of our group programa,are an attempt
to offer service while the youth wait to be matched. We are hopeful that our
Recruitment Challenge will help us match many of these youth. It has been a
successful method for other Big Brother/Big Sister ~gencies. 65
How many people are currently on your walting list?
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11. In what way(s) are your agency's services publicized:
1. local media and national media through Big Brothers/Big Sisters of America
2. presentations to local service clubs, churches, and business groups
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5. word of mouth ( parents, children, volunteers)
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Big Brothers/Big Sisters of Johnson County
Goals & Objectives FY'96
Goal 1:
To provide a Big BrotherlBig Sister match for 160 youth in Johnson
County.
Objective A: Recruit, screen, train and match at least 55 Big BrotherslBig Sisters during
FY'96.
Tasks: 1. Publicize the need for volunteers in all local media with one ad or PSA
appearing at all times. .
2. Offer volunteer orientation and training sessions on a monthly basis.
3. Offer parent/child orientation sessions on a quarterly basis. '
4. Conduct a Recruitment Challenge once a year to focus attention on the '
need for volunteers.
5, Continue to speak to Church groups, Service Clubs and business groups
on a regular basis about progl'am needs.
Objective B: Provide for the continued supervision of matches to insure quality service.
Tasks:
1. Achieve and maintain a caseload size between 50 .55 for all full.time
caseworkers.
2. Provide at least two training opportunities for staff during FY'96.
3. Provide the support staff necessary for the caseworkers to fulfill their job
descriptions.
4. Consult with other appropriate agencies conceminr the needs of our
clients. '
5. Provide weekly staff meetings to review volunteer and youth applications
applications and review match goals w~en necessary.
Goal 2:
To offer small group recreational and educational programs to at least 100
youth.
Objective A: Continue to offer the GAP program for youth on the Big BrotherlBig Sister
waiting list and youth in Mobile Home Parks.
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Tasks: 1. Recruit and train at least 60 GAP volunteers each semester.
2. Publicize the need for GAP volunteers throughout the University system
and in all local media.
3. Identify youth from the Big BrotherlBig Sister waiting list who are
appropriate for GAP.
4. Serve youth from at least three Mobile Home Parks '
5. Work with local service clubs to secure $3,200 in funding for GAP.
Objective B: Continue to participate in the YES Program with the University of Iowa and
the Retired Senior Volunteer Program.
Tasks: 1. Screen all applications from students volunteering for YES.
2. Recruit youth for YES from the BBIBS waiting list and from the matched
list. '
3. Consult with the University students about positive ways to work with the
youth in YES.
4. Publicize the YES program in all local media.
Goal 3:
To strengthen the base of financial support for Big Brothers/Big
Sisters of Johnson County
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Tasks:
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, Campaign ·
Z. Expand Bowl For Kids' Salle to include additional sponsors and
Community Day teams.
3. Continue to have a Big BrotherlBig Sister team in the Hospice Road Race
, and encourage staff and client participation.
4. Continue to have a rame at the Johnson County Fair.
Objective B: Explore grant opportunitiesfor Group Program funding
Tasks:
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1. Submit applications to the Decategorization Committee of Johnson County
for GAP funding for program at the Mobile Home Parks.
Z. Continue to work with other youth agencies on collaborative grants
3. Explore grant opportunities available through Big:p~J~erslBig Sisters of
America '
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Ellen McCabe
IIUMAN SERVICE AGENCY BUDGET FORM
Director :
City of coralville
(,' Johnson county City of Iowa C
united Way of Johnson County
Agency Name
Address :
Phone :
Completed by :
Approved by Board :
ity
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95 - 12/31/95
4/1/95 - 3/31/96
7/1/95 - 6/30/96
10/1/95 - 9/30/96
x
COVER PAGE
Program summary: (Please number programs to correspond to Income & Expense Detail,
i.e., Program 1, 2, 3, etc.)
P.t.U:jL<IIU 1: crisis Intervention
(,
a. crisis Counseling
b. suicide Prevention, Intervention, and Postvention
c. Information and Referral
d. Message Relay for the Hearing Impaired ('1'DD)
e. CamnlIlity Education and OUtreach
PI~<IIU 2: Food Bank - Emergency and supplanental food assistance for
Johnson County residents
P"U:jL<IIU 3: Ji1IeIgency Assistance
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a. Services for Transi ents
b. Clothing Assistance
c. Information and Ref erral
d. Canron Fund Assistan ce .
e. Help-At-Hand/Case Managanent
f. Miscellaneous/Specia 1 Services
~
~L<IIU 4: Flood AfteImath Services - Project began 9/93 to provide
canprehensive mental health and econanic assistance to people
affected by flooding. Project will end 5/31/95
Local Funding Summary
4/1/93 -
3/31/94
4/1/94 -
3/31/95
$ 49,951
4/1/95 -
3/31/96
$ 55,951
united Way of Johnson County -- $
Does Not Include Designated Gvg, 49,451
FY94
FY95
FY96
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$ 58,000
$ 3,800
City of Iowa City
Johnson County
City of Coralville
$ 26,892
$ 50,000
$ 2,460
$ 29,692
$ 52,000
$ 2,700
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ACIUAL 'IHIS YFAR ~
u.sr YFAR ml1ECI'ED NEla' YEAR
Enter Your Agency's Budget Year -> FY94 FY95 F~96
1. 'IOl'AL OPERATING IUGE1' 347,122 352,888(a} 344,419(b}
(Total a + b)
a. earryaver Balance (Cash 66,537 66,607(c) 54,518
from line 3, previous co1mnn)
b. Incon'e (Cash) 280,585 286,281 289,901
2. 'IOl'AL EXPENDI'lURES (Total a + b) 280,515 298,370(a) 290,299(b)
a. Administration 35,383 40,143 41,283
b. Prcgram Total (List Prcx3's. Belew) 245,132 258,227(a} 249,016 (b)
1. Crisis Intervention 82,750 83,491 87,888
2. Food Bank 90,482 92,379 110,855
3. Emergency Assistance 39,116 42,729 50,273
4. Flood Aftermath services 32,784 39,628 -O-(b}
5.
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3. ENDnlG BAIANCE (SUbtract 1 - 2) II 66,607(c) II 54,518 II 54,120 I
4. m-KIND SUPFORl' (Total: from 589,200 608,000 626,800
Page 5)
5. NON-c1\SH ASSEl'S 159,882 164,882 168,882
Notes arrl Ccmnents:
(a) increase reflects Flood Aftermath services Program (9/93-5/95)
(b) decrease reflects end of Flood Aftermath Services Program (5/95)
(c) includes funding for Flood Aftermath Services Program for FY95
FY94 Ending Balance: 448.00 Food Bank/Transient Transportation/Special services
1,500.00 Blue Cross/Blue Shield Self-Insurance Fund
1,521.00 Memorials
2,252.00 General Flood Support
4,093.00 Computer Fund
4,977.00 Operations
6,826.00 Greater Cedar Rapids Foundation Flood Grant
7,494.00 Friends of Crisis'Center-Building and Equipment Fund
37,496.00 Future Building Fund
66,607.00
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INCX:loIE IErAIL
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AClUAL '!HIS YFAR WI:GEl'ED IDIINIS- :mcGRAM m::GRAM
IlISl' YEAR m:m:crED NEXT YEAR 'mATION' 1 2
FYQ4 FY95 FY96 CI FE
1. Local FuIl:lin;r SotIrC'eS - 147,077 153,547 173,501 16,800 53,710 72,423
, T.;..r IrM
a. Johnson County 50,000 52,000 58,000 5,800 24,375 20,875
b. City of Iowa City 26,892 29,692 34,1~6 3,415 8,245 14,658
c. united Way 49,576 51:,451 57,555 5,755 13,000 28,500
d. City of Coralville 2,460 2,700 3,800 380 1,140 1,140
e. 15,068 13,OOO(a) 14,500 1,450 1,450 7,250
Area Churches
f. 3,081 4,704 5,500 5,500
UI Student Senate
2. state, Federal, 40,941 39,103 19,400(a) 16,000 3,100
-' _T,;..r eM
a. Mental Health Center 12,000 13,000 16,000 16,000
b. FEMA 3,941 3,400 3,400 3,100
c. Greater CR Foundation 25,000(b
d. rept. of Health-Flood 10,764(b)
e. DHS Flood Grant 1l:q1qib
3. ContributionsjConations 61,229 62,831 62,000 9,400 10,000 32,400
a. united Way 11,947 10,831(a 8,000(a) 1,000 2,200 3,000
~ianated Givina
b. other Contributions 49,282 52,000 54,000 8,400 7,800 29,400
4. Special Events - 25,424 25,700 29,900 11,900 9,000 2,000
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a. Iowa City Road Races 2,487 2,700 2,900 2,9!l0
b. Mail Campaign 9,456 10,000 12,000 3,000 6,000
c. Fund Raising 13,481 13,000(a 15,000 6,000 3,000 2,000
5. Net Sales Of Services
6. Net Sales Of Materials
7. Interest Ino:lIre 2,274 2,100 2,100 2,100
8. other - List BeleM 3,640 3,000 3,000 900
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a. Reimbursements and
Returned Checks 3,640 3,000 3,000 900
b.
c.
'lUmL rna:ME (SheM also on 280,585 286,281 289,901 41,100 88,710 109,923
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a) decrease reflects end of support for Flood Aftermath Services Program
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,\,,\b.lJ~l\E!"~ime funding for Flood Aftermath Services Program ending May 31, 1995
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(continued) mxRAM J?RCGRAM mxRAM ~ PROGRAM PROGRAM
3 4 5 6 7 8
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1. Local Furxlin:J SoUrceS - 30,568
T,i R!!1
a. Johnson County 6,950
b. City of lCMa City 7,828
c. united Way 10,300
d. City of Coralville 1,140
-
e. Area Churches 4,350
f. Ul Student Senate
2. state, Federal, "", ...., 300
ions - '
a.
Mental Health Center
b. FEMA 300
c. Greater CR Foundaticr
d. Dept of Health-Flood
e. DHS Flood Grant
3. Contril:utionsjlklnations 10,200
a,' United Way' 1,800
resicmated Givim
b. other cont::riI:lutions 8,400
4. SpeCial Events - 7,000
. -'
a. lCMa City Road Races ,
.
b. Mail Campaign 3,000
c. Fund Raising 4,000
5. Net Sales Of Services
6. Net Sales Of MatSrlals
7. Interest Inc:cme
8. other 7 T'~ 2,100
a. Reimbursanents and
Returned Checks 2,100
b. "
c.
'romL :mcmE 50,168
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EXPE1IDl1'URE I:JEm]l,
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AClUAL 'I1iIS YE:.AR IDU,iJ:;!'w AIl1INIS- ffiO:iRlIM PRO:iRAM
IJSr YE:.AR mm:crED Nm YE:.AR TRATION 1 2
FY94 FY95 F\:'96 CI FB
,. Sa;laries 123,752 136;498(a ) 119,493(b) 21,899 42,848 34,322
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2. Enq;lloyee Benefits 25,607 32,l9O(a,c) 33,262 6,652 12,142 8,979
and '!axes
3. Staff Cevelopment I 6,872 6,000 6,250 625 3,125 1,563
Volunteer Recognition
4. Professional
Consultation
5. ?lJblications and 1,210 1,020 1,050 105 630 210
SUbscriutions
6. ~"tlI'd l~ 1,845 2,500 2,700 1,350 1,080
Volunteer Training
7. Rent 4,295 3,835 4,000 3,600
8. utilities 4,647 4,600 5,400 540 1,890 2,430
9. Telephone, Pagers, and 11,291 10,400 10,900 1,090 5,995 2,180
Answer Service 2am-8am
10. Office SUpplies and 4,513 4,900 5,100 765 2,040 1,530
Postaae
11. Equipment 7,198 8,000 10,000(d) 500 3,000 6,000
FUrchase/Rental
12. Equipment/01'.Cice Bldg. 4,972 4,500 4,900 490 1',715 2,205
Maintenance
13. Print~ and ?lJblicity 8,068 6,100 5,900 590 2,950 1,770
- ',4. Local Transportation 2,536 2,150 2,300 345 575 1,150
, '
15. Insurance 6,163 6,635 (e) 6,955 2,782 1,739 2,086
16. Audit 2,371 2,500 2,500 2,500
17.~ 2,614 2,300 2,400 2,400'
Fund Raising
18. other (Specify): 7,089 7,089
on Call1All Night Line 7,593 6,642
19. 39,996 40,000 43,000 40,850
Food
20~ansient Transportation 8,754 9,000 9,000
21. S?SCial Services 6,218 6,900 6,100
22. Miscellaneous -0- 1,700 2,000 800 900
'!orAL EXmlS.ES (Show also 280,515 298,370 290,299 41,283 87,888 110,855
? line ?2a,?h\
Notes and Ccmnents: ,
a) increase includes salaries and benefits for Flood Aftermath Services Program ending
b) decrease reflects end of Flood Aftermath Services Program 5/31/95
c) increase includes addition of retirement benefit program
d) increase reflects completing Phase 3 of computer purchase plan
e) increase includes addition of volunteer accident insurance
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(continued) m:GRAM m:GRAM PRCGRAM m:x;RAM P.RCGRAM m::GRAM
3 4 5 6 7 8
EA
1. Salaries 20,424
2. Employee Benefits 5,489
and Taxes
3. Staff Davelopmentl
Volunteer Recognition 937
4. Professional
Consultation
5. Fublications am 105
SUbscrintions
6. 13tieS-ilft:i~
1 Tr"!lS 270
Vo unteer allU.ng
7. Rent 400
8. utilities
540
9. Telephone, Pagers, and 1,635
Answer service 2am-8am
10. Office SUpplies am 765
Postacre
11. Equipment 500
P\1l:'Chase/Rental
12. Equiprnent/effiee Bldg. 490
Maintenance
13. Prin~ and Fublicity 590
14. I.ocalTranspOrtation 230 -
15. Insurance 348
16. Audit
17. :tnt~
Fund Raising .
18. other (SFeCify):
On calli All Night Line
19. Focx:1 2,150 ,
20. 9,000
Transient Transportation
21. '1 ' 6,100
Specla Servlces
22., 11
Misce aneous 300
'lUIl\L ~ (Shew also 50,273
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ST<Ti\'RTED rosrrrONs AClUAL 'IHIS YEAR w:GEl'ED %
Fl'E* usr YEAR mJJECI'ED NEla' YEAR Ol1INGE
C ooition T~tle/ Iast Nama I.ast I 'Ibis Next
Year Year Year
See Page 5a .
- - -
-
- - -
- - -
- - -
Total salaries Paid & Fl'E* (a) 136,498(a)
5.79 6.29 5(b) 123,752 119,493(b) -12.5%(b)
* Full-'.rime Equivalent: 1.0 = full-time; 0.5 = half-tilre; etc.
RESTRICI'ED FUN'CS:
(~lete Cetail, Pages 7 and 8)
Restricted by: Restricted for:
FEMA Emergency Food 3,941 3,400 3,400 -0-
camlUnity MHC Emergency services 12,000 13 , 000 16,000 +23%
Various Funders Flood Aftennath 33,515 22,703 -O-(b) -100% (b) , 10
c Restricted Funds COntinued:
CC Board Health Insurance 1,500 1,500 1, 500 -0- t
CC Board Bldg. maint., Equip. 7,494 7,494 7,494 -0- ~
" CC Board Future Building Fund 37,496 38,196 . 38,896 '+2% [1
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58,000 volunteer hours @ $8.00/hour 464,000 472,000 480,000 +2%
I Material Gocxls
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, i food, clothing, bus tickets, etc. 120,000 130,000 140,000 +8%
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I Space, utilities, etc.
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donated training and storage space 2,500 2,800 +12% .J
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, , refrigerators/freezers, computers,
i supplies, etc. 3,000 3,500 4,000 +14%
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/ 589,200 608,000 626,800 +3%
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AClUAL THIS YEAR ' BJUilil'W %
u..sr YEAR Fro1ECTED NOO YEAR alANGE
34,797 35,487 36,552 +3%
25,432 26,816 28,350 +6%
17,545 18,072 18,976 +5%
16,117 17,245 18,107 +5%
a) 13,030 16,225 -0- (a) -100%(a)
15,583 16,674 17,508 +5%
1,248 -0- -0- NA
-0- 1,659 -0- -100%
) -0- 4,320 -0- (a) -100%(a)
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Position Title/ last Name Iast '!his Next
Year Year Year
Director/McCabe
Coordinator/Yack
CI Supervisor/Hogue
FB/EA Supervisor;Warner
FAS Supervisor/Spicer
Admin. Asst.;Wade
Temporary CI Supervisor
Temporary FB/EA Supervisor
Temporary FAS Case~rkers
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a) reflects end of Flood Afterm3th Services Program 9/93 - 5/95
b) Temporary CI Supervisor hired to pro~de services during transition to new Coord. of Service:
c) Temporary FB/EA supervisor hired to run program during maternity leave 44
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Crisis Center
BENEFIT DETAIL
(
ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==>
25,607 32,190 33,262
FICA 7.65% x $ 119,493 9,467 10,442 9,141
Unemployment Camp. % x $ 355 414
.304 119,493 363
Worker's Camp. 2.329% x $ 119,493 2,581 3,171 ,2,783
Retirement, 5 % x $ 119,493 -0- 3,413 (a) 5,975(b)
Health Insurance $ 193 per mo.: 4 indiv.
$ 378 per mo.: 1 family 12,630 13 , 550 13,800
-
Disability Ins, % x $
Included with Life 'NA NA NA
Life Insurance $ 100.00 per month 574 1,200 1,200
Other % x $
How Far Below the Salary Study Committee's within within within
Recommendation is Your Director's Salary? range range range
Sick Leave Policy: Maximum Accrual _____ Hours Months of Operation During
12 days per year for years ~ to Year: 12
-
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,days per year for years _____ to Hours of Service: 24 hours
-
every dav
Vacation Policy: Maximum Accrual 160 Hours Holidays:
-
10 days per year for years --2-- to ...L.
10 days per year
15 days per year for years ~ to ~
20 davs n!'>r year for 2 vears and beyond I
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Hired For? X Yes No
How Do You Compensate For Overtime?
X Time Off 1 1/2 Time Paid
----- -----
None _____ Other (Specify)
DIRECTOR'S POINTS AND RATES
STAFF BENEFIT POINTS
Minimum Maximum
Comments:
No staff hired after
Oct. 1990 will receive
family health/dental.
A limit of $186 per
month, above agency
contribution for
individual pJ1icy, wi1
be, paid for the one
remaining family
policy.
$ /Month
$ 157 /Month
$ 26 /Month
$ 14 /Month
$ health/Month
20 Days
10 Days
,12 Days
Retirement
Health Ins.
Disability Ins.
Life Insurance
Dental Ins.
Vacation Days
Holidays
Sick Leave
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(a) retirement benefit added to provide competitive compensation for paid staff
beginning 1/1/95 (six months of FY95)
(b) increase reflects retirement benefit provided for entire year
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(Indicate NIA if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(source Restricted Only--Exclude Board Restricted)
A. Name of Restricted Fund Federal Emergency Managanent Agency - FEMA
1. Restricted by: FOO and the Local Board
(,
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2. Source of fund: U.S. Congress
3. Purpose for which restricted: Emergency focd
4. Are investment ea+nings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective': Annual Contract
6. Date when restriction expires: End of Contract Year
7. current balance of this fund: $0 on 9/1/94
B. Name of Restricted Fund Cat1l1unity Mental Health Grant/Emergency Agreanent
1. Restricted by: Mid-Eastern Iowa Cam1unity Mental Health Center
2. Source of fund: Mid-Eastern Iowa Carmunity Mental Health Center
3. Purpose for which restricted: To provide anergency mental health services 0
when the Cam1unity Mental Health Center is closed..evenings, weekends and holidays '
4. Are investment earnings available for current unrestricted expenses?(_)
X Yes No If Yes, what amount: interest on checking account
5. Date when restriction became effective:
Annual Contract
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6. Date when restriction expires: End of Contracb Year
7. Current balance of this fund: $0 on 9/1/94
C. Name of Restricted Fund F10cd Afterrrath Services Program Grants
1. Restricted by: Greater CR Foundation, Dept. of Health, Dept. of Human Services
2. Source of fund: Greater CR Foundation, Dept. of Health, Dept. of Human Services
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3. Purpose for which restricted: To provide services for people affected by
flocding
4. Are investment earnings available for current unrestricted expenses?
X Yes No If Yes, what amount: interest on checking account
5. Date when restriction became effective: varied
~ 6. Date when restr'iction expires: final restriction expires 5/31/95
7. Current balance of this fund: Greater CR Foundation - $1,322 on 9/1/94 ()
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1',
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AGENCY crisis Center
(Indicate NIA if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
CA.
Name of Board Designated Reserve: Blue cross/Blue Shield Escrow
1. Date of board meeting at which designation was made: 2/8/89
2. Source of funds: ~isis Center operating budget
3. Purpose for which designated: Self-insured health insurance fund
4. Are investment earnings available for current unrestricted expenses?
-1L Yes _ No If Yes, what amount: interest on checkinq account
5. Date board designation became effective: 2/8/89
6. Date board designation expires: When self-insurance fund appears stable
7. Current balance of this fund: $1,500 on 9/1/94
B. Name of Board Designated Reserve: Friends of the crisis Center
1. Date of board meeting at which designation was made: July 1987
2. source of funds: Direct mail campaigns, private gifts
3. Purpose for which designated: Building maint., furnishings, and equipnent
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X Yes
No If Yes, what amount: interest of checking account
5. Date board designation became effective: July 1987
6. Date board designation expires: When funds are'dep1eted
7. Current balance of this fund: $7,619.33 on 9/1/94
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C. Name of Board Designated Reserve: Future Building Fund
1. Date of board meeting at which designation was made: 9/9/92 and 9/8/93
2. Source of funds: r..einfelder Estate ($16,819), Anonymous Donation ($20,000)
3. Purpose for which designated: Future Building Needs
4. Are investment earnings available for' current unrestricted expenses?
X Yes
No If Yes, what amount: interest on checking account
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5. Date board designation became effective: 9/9/92 and 9/8/93
6. Date board designation expires: When building needs are fulfilled
7. current balance of this fund: $37,648.66 on 9/1/94
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AGENCY HISTORY
AGENCY
Crisis Center
(Using this page ONLY, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals, past and
current activities and future plans. Please update annually.) {~
The 1994 Fiscal Year placed unexpected danands upon the Crisis Center as the \lUrst
floods in history washed across Johnson County. The Crisis Center I s response was
inmediate: families unexpectedly in need found help at the Food Bank/Finergency
Assistance Program; Intervention Program Volunteers ,responded to the flood-related
emotional difficulties confronting many residents, and they still are.
The Flood After:nath Services Program was established to offer a variety of support
services,' material and enPtiona1, to those directly affected. With assistance
fran the Greater Cedar Rapids Foundation and in cooperation with other agencies,
Flood After:nath services staff members, ,including three vista Volunteers, searched
for individuals and families needing help and sought assistance for them fran
public and private sources. Because of the length of the flood, repair and
restoration \lUrk often could not 1:le started until Spring, 1994; consequently,
that \\lJrk continues and will continue into next year.
As it did last year, the Crisis Center will respond to new challenges, imnediate1y,
effectively, and compassionately as it has since its establishment in 1970.
Broad camnmity support, financial and other, has made it possible in the past;
continued support will make it possible in the future.
.
The Crisis Center I s entire history--and we will observe our 25th anniversary next
Fal1--has been a record of responding to ccrnnunity needs. Telephone "hotline"
counseling and suicide prevention began for a few evening hours in 1970, and (;)
this service remains the foundation of the Crisis Intervention Program. Walk-in
Counseling' was added in 1972, and the Center was first able to offer 24-hour 0
counseling in 1976. In addition to other Intervention Program services, the
Crisis Center and its Volunteers serve as the after hours contact for the
Cam1unity Mental Health Center, as well as for the Camlon Fund. A service
added in 1984 was the 'roD message relay system for the hearing impaired.
The Food Bank began witi', a food pantry in 1978, three yeats after the Center
initiated transient services for stranded families and individuals. The Food
Bank/Elnergency Assistance Program was expanded in 1983 to include a' Free
Clothing Program with the cooperation of Goodwill Industries. Added in 1991,
in response to carmunity requests, were providing of emergency diapers and fans.
To assist people struggling with poverty to \\lJrk towards self-sufficiency,
the He1p-At-Hand Program was developed in 1992. Full-time VISTA Volunteers
have assisted in initiating and supervising this program, in which Food Bank
clients are encouraged to establish goals and enhance skills in such areas
as budgeting, job hunting, and interviewing.
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The Crisis Center will continue to provide Flood After:nath services until May 31,
1995. We will attempt to secure additional funding for these services if the
need for assistance persists.
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funding, facilities, and. personnel.
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AGENCY Crisis Center
ACCOUNTABILITY QUESTIONNAIRE
(:, A. Agency's Primary Purpose:
The Crisis Center exists to help people survive while they develop ways to cope.
The Center provides .i.nmediate, free, anonymous, and confidential anotional and
material assistance to Johnson County residents and transients. The Crisis
Center strives to provide short-term intervention and refers clients to other
providers to address long-term needs.
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Program, Name(s) with a Brief Description of each:
Crisis InteIventi.on Services: Crisis and suicide counseling available 24 hours
every day, infonnation and referral, message relay for the hearing .impaired,
and carmunity education activities. suicide prevention, intervention and post-
vention.
Focx1 Bank Services: ,Supplemental and emergency food assistance for Johnson
Co. households. Coupon bank, nutrition infonnation, etc. available.
Elrergency Assistance Services: Transient transportation assistance to next
largest city, food, clothing, referrals, etc. Clothing vouchers for free
clothing. Elnergency local bus tickets, diapers, fans, and personal hygiene items
available. Infonnation and referral provided. Catmon Fund assistance available
for emergency needs not met by other agencies. Help-At-Hand/Case Management
allows clients to build skills in budgeting, job hunting and interviewing,
shopping, self-advocacy, goal setting, etc.
Flood AfteImath Services: Mental health and econanic assistance for people
affected by flooding. Short-term project (9/93-5/95) supported by grants and
private donations.
C.
Tell us what you need funding for:
'We need funding to continue delivering quality anotional and basic material help
to Johnson County residents and transients 24 hours a day - every day of the year.
Management: '
1. Does each professional staff person have a written job description?
D.
Yes X No
2. Is the agency Director's performance evaluated at least yearly?
Yes X No By whom? The Board of Directors
E.
Finances:
1. Are there fees for any of your services?
,Yes
No X
a) If Yes, under what circumstances?
b) Are they flat fees
N/A
or sliding scale
?
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c) please discuss your agency's fund'raising efforts, if applicable:
We conduct an annual mail campaign and Crisis Center Week. We apply for grants and
cultivate relationships with potential and previous donors, and publicize the need
for food, clothing, and financial contributions.
F. program/services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (client), Duplicated COUllt 2 (Separate
Incidents), and Units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
complete budget years.
Enter Years - F'l 93 F'l 94
1- How many Johnson County la. Duplicated 51,940 56,799
residents (including Iowa Count
City and coralville) did lb. Unduplicated
your agency serve? 18,424 '19,798
Count
2a. Duplicated (a) (a)
2. How many Iowa city residents Count
did your agency serve? 2b. Unduplicated
" count (a) (a,b)
3a. Duplicated (a) (a)
3. How many Coralville Count
residents did your agency 3b. Unduplicated
serve? (a) (a,c)
Count
4a. Total ,
62,668 69,818
4. How many units of service
did your agency provide? 4b. To Johnson 61,730 68,656
County Reside~ts
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s. Please define your units of service.
1 unit = 1 person receiving assistance (e.g. 4 people in household receiving
food = 4 units of service)
(a) Due to the nature of telephone contact, it is impossible to know which area of the
County clients are fran. In addition, specific Johnson County resident data is not
recorded after initial contact.
(b) We served 1,435 unduplicated Iowa City households in Food Bank/~g. Assist.
(c) We served 388 Unduplicated Coralville households in Food Bank/Thlerg. Assist.
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We survey clients, funders, volunteers, and other human service agencies. We evaluate
Ol)l" progress on goals and objectives. We receive calls and letters fran people who
have been served. We monitor the levels of support that we receive fran the camlunity
(volunteers, in-kind donations, and financial contributions). '
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Crisis Center
7. In what ways are you'planning for the needs of your service popula-
tion in the next five years:
( The Crisis Center will recruit and train additional volunteers to keep up with'increased
requests for services. The Crisis Center will continue to act as a triage entity in the
o:mnunity and we will serve people when other help is not available. We will continue
to pay very close attention to feedback fran formal surveys of clients, volunteers, and
other service providers in the o:mnunity and implement necessary changes and improvements. -
O.u: current facility is not large enough to meet the growing needs in the' c-:mnunity and
we have begun to concentrate on taking steps to secure a larger facility.
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8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
While we have more than doubled the number of Crisis Center volunteers in recent years,
we need more trained volunteers to work with the Help-At-Hand program to provide
intensive services for people struggling with poverty. The amount of food that we
provide is limited by donations and financial support. We are concerned about the
physical safety of the staff and volunteers and have taken steps to decrease the
risk of physical harm. Finally, our current location is not large enough to provide
the highest quality services possible.
9. List complaints about your services of which you are aware:
-Sane people would like to pick out the food that they receive
-people would like more food, fresh milk, rore fresh meat, etc.
-Transients often request cash and/or assistance further than the next largest city
-Local residents would like to receive gas vouchers, help with rent/utilities/deposits
-Sane clients feel that the clothing assistance limit is too low
-Callers can receive busy signals if we have more phone lines than volunteers for the
Crisis Line - there are three lines but we do not always have three volunteers
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10. Do you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measu~es do you feel can be
taken to resolve this problem:
No, we do not have a Waiting list. However, the amount of assistance provided in the Food
Bank and Emergency Assistance Programs is dependent upon the level of donated goods and
financial support we receive. We work very hard to generate donations and finaricial
contributions so that we can help meet the various needs in our cOllTlunity.
If we do not provide a service that is requested, we will brainstolJll alternatives, provide
inforIMtion and referral, pave the way for the client by contacting other agencies, etc.
How many people are currently on your'waiting list? 0
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are your agency's services publicized:
Law Enforcement Officials United Way membership
Newsletters University of Iowa-
other agencies Counseling Centers
Press Releases- Radio, Volunteer Action Ntw.
Newspapers, TV White Pages
Posters Word of M:luth
project Holiday Yellow Pages
Public Service Announcements
Speaking engagements
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11. In what way(s)
Brochures
Church bulletins
common Fund participation
cr.isis Center Week
Displays (businesses, etc.)
Food Drives (UI Fcotball/B Ball,
Boy Scouts, etc.)
Human'Services Directories
InforIMtion Booths
Inter-agency meetings
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Agency Name Crisis Center
AGENCY GOALS FORM
Year FY 1996 ,
CRISIS INTERVENTION SERVICES
GOAL: To provide free, immediate, anonymous, and confidential crisis and suicide intervention,
information and referral, and message relay for the hearing Impaired (TOO) to anyone in
Johnson County.
Objective A: In FY96, provide crisis intervention counseling to 6,000 people through 24-hour
telephone service and walk-in service from 11a.m. to 11 p.m. every day,
Tasks:
1. Maintain 24.hour telephone service every day.
2. Offer walk.ln service from 11 a.m. to 11 p.m. every day.
3. Recruit, screen, and train new volunteers at least three times a year.
4. Increase volunteer pool to maintain 150 Crisis Intervention volunteers.
5. Recruit trainers to assist with training sessions,
6. Schedule volunteers for all shifts.
7. Provide supervision and feedback to volunteers.
8. Provide monthly in.service training sessions for volunteers and staff.
9. Maintain emergency On-Call team available 24 hours every day to handle
emergencies and to provide support for volunteers.
10. Provide case management services for regular clients.
11. Record client contacts and compile statistical information Into reports.
12. Maintain liaison with Mid-Eastern Iowa Community Mental Health Center
and other agencies that provide mental health services.
13. Maintain liaison with answering service to Insure calls are transferred
correctly from 11 p.m. to 8 a.m.
14. Advertise available counseling services.
Objective B: In FY96, provide information and referral to 4,000 people on the crisis lines.
Tasks:
1. Find Information from the local, regional, and national level to update the
computerized Rolodex system.
2. Maintain Information on a wide-variety of subjects, services, agencies, etc,
3. Train volunteers and staff to use and update the Rolodex system.
4. Sponsor an annual Agency Fair to increase volunteer understanding of the
services available for clients in the community,
Objective C: In FY96, provide suicide Intervention to 300 people through 24-hour phone service
and walk.ln services from 11 a.m. to 11 p,m, every day,
Tasks:
1. Maintain 24.hour phone service and walk.ln service from 11 a,m, to 11 p.m, every day,
2. Provide specialized suicide training to all Crisis Intervention volunteers, staff, and On-
Call team,
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3. Provide suicide intervention and information to suicidal clients and concerned others.
4. Advertise available intervention services,
5, Maintain relationships with Poison Control, emergency rooms, law enforcement
agencies, and other organizations that provide services to clients who are at high risk
of suicide,
Objective D: Provide suicide postvention services for 50 people.
Tasks:
1. Provide suicide support groups for people who have lost someone to suicide.
2. Provide support for those concerned about a suicidal person.
3. Provide support for people who have attempted suicide,
4. Recruit and train Crisis Intervention volunteers to provide postvention services.
5. Advertise available postvention services.
6. Maintain liaison with funeral homes, hospitals, and other groups who come in
contact with people who would benefit from postvention services.
Objective E: In FY96, provide suicide prevention services to 20 area school groups, other
agencies, etc.
Tasks:
1, Recruit and train volunteers to assist with presentations,
2. Provide suicide education to students, staff, and administrators in the schools.
3. Provide other agencies with suicide education.
4. Maintain a library of current Information on suicide.
Objective F: In FY96, provide message relay services for the hearing impaired during 100 TOD
contacts,
Tasks:
1, Maintain TOD machine,
2. Maintain an incoming phone line for TOD clients,
3, Maintain Incoming and outgoing lines for message relay.
4, Train all volunteer and staff to use TOO machine.
5. provide TDD services from 8 a.m. to 11 p.m. every day,
Objective G: In FY96, provide community education and outreach through training sessions,
presentations, and other special events to more than 7,000 people.
Tasks:
1, Recruit and train volunteers to assist with outreach.
2. Publicize availability of training sessions and presentations through mailings,
media reports, word of mouth, etc.
Resources needed to accomplish Crisis Intervention Services tasks:
1. 150 trained volunteers and three student interns/practlcum students.
2, Staff salaries and benefits.
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3. Answering service from 11 p.m. to 8 a.m.
4. Five telephone lines, four incoming and one outgoing.
5. Publicity to recruit volunteers. bulk mailings, posters, brochures, advertising for
radios, newspapers and TV.
6. Volunteer training manuals.
7. Brochures describing services.
8. Training supplies such as binders, markers, newsprint, handouts, name tags, etc.
9. Office supplies such as envelopes, paper, tape, pens, etc.
10. 'Educational materials/library.
11. Postage.
12. Space to screen and train volunteers. ,
13. Pagers and rechargeable batteries for emergency On-Cali volunteers.
14. Space for volunteer and in-service training.
15. Professional liability insurance,
16. General liability insuranCe.
17, Volunteer recognlllon such as an annual dinner, certificates, greeting cards, etc.
18. Coffee for volunteers,
19. Furnished phone counseling room.
20. Furnished walk-in counseling room,
21. Fumlshed room for support groups,
22. Utilities - electricity, water, refuse coliection, snow removal, etc.
23. Funds to reimburse All-Night Line and emergency On-Cali volunteers.
24. TOO Machine, phone line, and special TOO paper,
25. Copy machine and paper.
26. Fax machine, paper, and phone line.
27. Oaily newspapers.
28. Cleaning supplies and equipment such as light bulbs, paper towels, toilet paper, etc.
29. Computer and adding machine for statistical records and reports.
30, Paper shredder to dispose of confidential client contact forms.
31. Computer for Rolodex system.
32. Security alann system.
Cost of Program: (Ooes not include administrative costs)
$83,491 in FY95
$88,388 in FY96
FOOD BANK SERVICES
GOAL: To provide emergency and supplemental food assistance to Johnson County residents.
Objective: In FY96, provide households and individuals with food assistance through
approximately 18,200 client contacts (350 households a week).
Tasks:
1, Recruit, screen, train, schedule, supervise, and evaluate volunteers.
2. Increase Food Bank Volunteer pool to 60 volunteers (currently 35 volunteers),
3, Provide monthly in.service training for staff and volunteers,
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4, Screen and interview clients prior to receiving food,
5. Maintain/cultivate relationships with local businesses, individuals, groups, and
churches that donate food.
6. Conduct Project Holiday Food Distribution - provide food to make a holiday
meal for 1,500 households.
7. Keep accurate records of clients served for internal and external reports,
8. Maintain relationships with area food distributors, IE. HACAP, Riverbend Food
Bank, etc. to obtain food at $ 0.14 per pound (or less).
9. Maintain list of referral food banks for out-of-county residents,
10. Publicize services and the need for donations,
11. Maintain relationships with agencies that pick food up for clients (IE. SEATS,
Visiting Nurses Association, etc.)
12. Maintain the case management program to assist people in budgeting,
s~curing training and employment, enrolling in public assistance programs, etc,
13. Purchase and prepare food for distribution,
Resources needed to accomplish Food Bank Services tasks:
1. SO trained volunteers.
2. Staff salaries and benefits.
3. Volunteer training manuals.
4. Agency brochures to advertise services.
5. Office supplies such as pens, paper, maps, tape, etc.
S, Printing for recruiting volunteers, communicating with volunteers, recording client
contacts, etc,
7. Publicity to recruit volunteers - mailings, recruiting brochures, posters, advertisements
in newspapers, radio, TV etc.
8, Three telephone lines - two incoming and one outgoing.
9. Postage,
10. Answering machine to direct calls to 24-hour Crisis Line aftep 4:30 p,m, and on
weekends.
11. Pager for reaching emergency On-Call team, rechargeable batteries.
12. Space to screen and train prospective volunteers,
13. Space fOr monthly In-service training programs,
14, Fumished waiting room.
15, Furnished interview rooms,
16. General liability Insurance.
17. Rented warehouse for storage.
18. Wooden pallets to keep food off the floor.
19. Two- wheel carts, four-wheel carts, step stools, ladders, freezers, refrigerators, etc.
20. Grocery sacks, baggles, etc.
21. Cleaning supplies and equipment.
22, Utilities - electricity, water, refuse collection, snow removal, etc.
23, Annual volunteer recognition dinner, certificates, greeting cards, etc,
24. Coffee for volunteers to drink,
25. Daily newspapers,
2S, Paper shredder to dispose of confidential client contact forms.
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27, Donated food and day-old bread, coupons, etc.
28, Rented vehicles to pick up large donations and purchases,
29, Maintenance of equipment - light fixtures, shelves, etc.
30. Security alarm system.
Cost of proaram: (Does not include administrative costs)
$ 92,379 in FY95
$108,355 in FY96
EMERGENCY ASSISTANCE SERVICES
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GOAL: To provide Johnson County residents with a variety of emergency assistance that is not
available elsewhere. To provide emergency assistance to anyone stranded in Johnson County.
Objective A: In FY96, provide non-financial support to promote independence from assistance
programs whenever appropriate through Help.At.Hand/Case Management services. To
evaluate the needs and concerns of approximately 2,500 households and to provide on-going
support through regularly scheduled follow-up contacts.
Tasks:
1. Provide specialized training for Food Bank volunteers.
2. Provide regular In-service training for staff and volunteers.
3, Keep accurate records of clients needs, goals, and progress made.
4, Maintain up-to-date lists of referrals for additional assistance that is available.
Objective B: In FY96, provide 950 Johnson County residents with clothing assistance.
Tasks:
1. Maintain relationship with Goodwill Industries, ·
2. Solicit clothing donations for Goodwill Industries,
3. Train Food Bank volunteers to provide clothing vouchers,
4. Screen and interview clients who request clothing assistance.
. 5, Provide vouchers to clients so that they can receive clothing at no cost.
6. Keep accurate records of clothing voucher expenses to remain within budget.
7. Compile service records Into useful reports,
8. Refer clients to appropriate agencies If voucher program will not meet needs,
Objective C: In FY96, provide 1,250 households with emergency assistance in obtaining
diapers, baby food, and infant formula.
Tasks:
1. Maintain relationships with churches, and various groups and Individuals that
assist in funding the diaper program.
2, Interview and screen clients,
3. Maintain records on services provided.
4. Obtain a variety of diapers (sizes, types, etc.),
5, Provide appropriate referrals for needs not met by the program,
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Objective D: In FY96, provide local bus tickets to 550 individuals.
Tasks:
1. Maintain relationship with the City of Iowa City who provides the bus tickets.
2, Train volunteers to provide bus tickets. ,
3. Maintain records of services provided and submit reports In a timely manner.
4, Utilize donated bus tickets.
Objective E: In FY96, provide Common Fund Assistance 24 hours every day. Serve as the sole
after-hours contact for the Common Fund.
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Tasks:
1. Provide a representative for the Common Fund Board of Directors.
2. Maintain relationships with agencies and clergy involved with the Common
Fund.
3. Maintain trained On-Cail volunteer team.
4. Follow procedures developed by the Common Fund Board when issuing
vouchers.
5. Maintain accurate records of vouchers issued.
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Objective F: In FY96, provide 8,500 information and referral contacts.
Tasks:
1. Maintain updated file system of Important referrals.
2. Assist people searching for housing and/or employment.
3. Interview clients to determine specific needs and resources.
4. Make referrals, check appropriateness of referral by contacting service
providers when necessary.
5. Maintain accurate records of referrals made.
6, Conduct an Annual Agency Fair to keep volunteers familiar ~ith services
available in the community.
Objective G: In FY96, provide miscellaneous services to 150 households (Including mail
service, utilizing telephone, copying documents, etc.).
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Objective H: To provide skills training to 500 households. Training topics will Include -
budgeting, self-advocacy, smart shopping, application assistance, job hunting and interviewing,
etc,
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Tasks:
1, Provide specialized training for volunteers.
2, Schedule, advertise and conduct training sessions.
3. Maintain records of clients served,
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Objective J: In FY96, provide 600 stranded transient households with emergency food, clothing
and/or transportation assistance (bus ticket, gasoline, minor car repair, etc.),
Tasks:
1. Provide specialized training for Food Bank and emergency On-Call volunteers,
2. Maintain relationships with Union Bus Depot, Gasby's, and various auto part
dealers and service stations
3. Utilize Red Cross discounts for bus tickets.
4. Screen clients requesting assistance.
6. Provide vouchers to clients for transportation assistance.
6. Make referrals to emergency shelters when needed.
7. Maintain supply of "ready to e~t" emergency food.
8. Provide referrals to clients who need to travel beyond the next largest city.
9. Maintain accurate re,cords of services provided. .
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1. Sixty trained volunteers.
2. Staff salaries and benefits.
3. Volunteer training manuals.
4. Agency brochures to pUblicize services.
6. Office supplies. pens, paper, maps, vouchers;etc.
6. Printing for recruiting volunteers, communicating with volunteers, recording client
contacts, etc. '
7. Publicity to recruit volunteers. mailings, recruiting brochures, posters, advertisements
in the local papers, radio, TV.
8. Three telephone lines. two Incoming and one outgoing.
9. Postage
10. Answering machine to direct calls to Crisis Line after hours and on weekends.
11. Space to screen and train volunteers.
12. Space for monthly in.service training.
13. Furnished waiting room.
14. Furnished Interview rooms.
16. Utilities and building maintenance.
16. Coffee for volunteers.
17. Annual volunteer recognition dinner, certificates, greeting cards, etc.
18, Calculators for budget training programs.
19. Printing for handouts utilized in client skill building sessions.
20. Food for hungry transients,
21. Money to pay for transportation expenses for stranded transients.
22, Donated diapers, clothing, fans, bus tickets, baby food, formula, etc,
23, Money to purchase fans, diapers, etc.
24. Security alarm system.
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$42,729 in FY95
$62,273 in FY96
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HUMAN SERVICE AGENCY BUDGET FORM
Director
: Jerry D. Walker, D.D,S.
DENTAL SERVICES FOR INDIGEN1'
: CHILDREN OF JOHNSON COUNTY
: 8201, DSB, U of Iowa
: 335-7479
: An' M. Forbes
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Agency Name
Address
Phone
Completed by
Approved by Board
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City of Coralville
Johnson County City of Iowa city
United WaY of Johnson County
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95 - 12/31/95
4/1/95 - 3/31/96
7/1/95 - 6/30/96
10/1/95 - 9/30/96
on ,9/13/1994
(date)
x
COVER PAGE
Program Summary: (Please number programs to correspond to Income & Expense Detail,
i.e., program 1, 2, 3, etc.)
The purpose of OUl' agency is to provide dental services for indigent children
of Johnson County who do not qualify for Title XIX or other third party coverage.
The services will be provided by predoctoral dental students under the direct supervision
of faculty in the Department of Pediatric Dentistry. All faculty members are
licensed dentists in the State of Iowa and have been trained in the area of pediatric
dentistry. Direct services are provided on a one-to-one basis with a supervisory
ratio of one faculty member to five students.
C'
Fees will be charged for the individual services provided to each patient
based upon the guidelines established by the College of Dentistry for predoctoral
dental students' fees and typically are approximately one-half of the fees charged
by faculty or private practice.
Local Funding Summary : 4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson County -- $ 10,500 $ 10,500 $ 11,500
Does Not Include Designated Gvg.
FY94 FY95 FY96
City of Iowa City $ $ $
Johnson County $ $ $
City of Coralville $ $ $
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wu;t;J.' SlHIARY
AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN
OF JOHNSON COUNTY
)
AC'lUAL '!HIS YEAR B.lOOEl'ED
IASI' YEAR mm:cI'ED NEXT YEAR
, Enter Your Agency's Budget Year => 7 /~mAO 7/~m/~0 7 /U9f/~0
6 30 94 6 30 95 6 30 96
1. 'l'Ol'AL OPERATING BtJrGEl' 9,052 12,027 " 12,400
(Total a + b)
,
a. Canyover Balance (Cash ( 2,810) 377 - 0 -
from line 3, previous column)
b. Income (Cash) 11 , 862 11,650 12,400
2. 'l'Ol'AL EXmIDl'ltlRES (Total a + b) 8,675 12,027 12,400
a. Administration - 0 - - 0 - - 0 -
b. Program Total (List Progs. Below) 8,675 12,027 12,400
1 DENTAL SERVICES FOR INDIGEN" 8,675 12,027 12,400
'CHILDREN OF JOHNSON COUNTY
2.
3.
4.
5.
6.
7.
B.
I
3. ENDING BAIANCE (SUbtract 1 - 2) II 377*11 o JI 0 1
4. nt-KIND SUProRt' (Total from 9,723 10,372 10,994
Page 5)
5. NON-cASH ASSETS
Notes and Conunents:
*General fee-far-service funds available.
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IN<ll>lE IEmIL OF JOHNRON 1"',
AClUAL 'lHIS YEAR ' WJ:GEI'ED AIMINIS- PRCGRAM ~
I.AST YEAR PROJECl'ED NEXT YEAR TRATION 1 2
1. Local Fun:ii.ng Sources - 10,500 10,750 11,500 11,500
T ,i!':t 'Bel
a. Johnson County
b. City of Iowa City
c. united Way 10,500 10,750 11,500 11,500
d. City of Coralville
e.
f.
2. state, Federal, ~-,. 0 0 0 0
. .
-
a.
b.
c.
d.
3. Contributions/Conations 1,152 800 800 800
a. Umted Way 923 800 800 800
~irm::lted Givina
b. other Contributions 229 0 0
0
4. Special Events - 210 100 100 100
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a. IOWc1 Clty Road Races 210 100 100 100
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5. Net Sales Of Services
6. Net Sales Of Materials ,
7. Interest Inc:olre
8. other - List BelC7W
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a.
b.
c.
'lOl1\L IN<I.I>IE (ShC7W also on 11,862 12,400 12,400'
~, 1 ii'll> in' 11,650
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AGENcr DENTAL SERVICES FOR INDIGENT CHILDREN
EXmIDI'IORE JErAIL OF JOHNSON r.mIN'I'V
ACIUAL '!HIS YEAR I:J.JOOEl'ED AOONIS- PRCGRAM PROORAM
IAS'l' YEAR mlJECI'ED Nm' YEAR '!'RATION 1 2
1- Salaries
,
2. Enrployee Benefits
and Taxes
3. staff rEvelopment
4. Professional
consultation
5. Publications and
SUbscrinl-i ens
6. D.leS and Membershi.r::s
7. Rent
B. Utilities
9. Telephone
10. Office Supplies and
Postaae
11. Equipnent
Purchase
12. Equipie1t/Office
Maintenance ,
13. Print:irq ani Publiqity
14. I.ccal Transportation
15. Insurance
16. Audit ,
17. Interest
.
lB. other (Specify):
Fees for service 8,675 12,027 12,400 12,400
19.
20.
21-
22. -
'!urAL EXPmSI1S (Show also 8,675 12,027 12,400 12,400
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AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN
OF JOHNSON COUNTY
~r. alum FCSrrIONS
FTE*
(!?osition Title/ last Name last '!his Next
Year Year Year
N/A
---
AC'lUAL '!HIS YFAR 00mElI'ED %
IAST YFAR PROJECl'ED Nm YFAR cmNGE
Total salaries Paid & FTE*
* Ml-T.i1re Equivalent: 1.0 = full-t:i1ne; 0.5 = half-t:i1ne; etc.
RFSTRICl'ED FUNll3:
(COIlplete Detail, Pages 7 am 8)
Restricted by: Restricted for:
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MATCHING GRANTS
GrantorjMatched by:
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IN-KIND SUProRl' DEIT'AIL
ser:vicesjVolunteers
Director-5%; Receptionist-5%; Acct.-596
Material Gocxls
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N/A
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9,723
10,372
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AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN
BENEFIT DETAIL OF JOHNSON COUNTY
ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==)
FICA % x $ 0
Unemployment Compo % x $ .
Worker's Compo % x $ -
Retirement % x $
Health Insurance '$ per mo.: indiv.
$ per mo.: family I
Disability Ins. % x $ I
,
Life Insurance, $ per month
Other % x $
How Far Below the Salary study Committee's
Recommendation is Your Director's Salary?
Sick Leave Policy: Maximum Accrual _____ Hours Months of Operation During
days per year for years to Year:
----- -----
days per year for years _____ to _____ Hours of Service: Q
0
Vacation Policy: Maximum Accrual Hours Holidays: I
days per year for years ~
----- ----- i
days per year !
days per year for years _____ to _____
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\ Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were I
, Hired For? Yes No i
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, ' None Other (Specify)
, ' ----- -----
I DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments:
, Minimum Maximum
Retirement $ jMonth N/ A - No salary monies
Health Ins. $ jMonth requested.
, , Disability Ins. $ jMonth
, , Life Insurance $ jMonth
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, , Dental Ins. $ jMonth
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, Vacation Days Days
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Holidays Days
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AGENCY HISTORY AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN
OF JOHNSON COUNTY
(Using this page ONLY, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals, past and
(current activities and future plans. Please update annually.)
.
Dental Services for Indigent Children of Johnson 'County has provided dental
treatment for over a decade for those individuals less than 17 years old who have
not qualified for other forms of assistance and who could not otherwise afford care.
Services are provided in the Department of Pediatric Dentistry at the College of
Dentistry from 8:00 a.m. to 5:00 p.m. Monday through Friduy and on an emergency
basis at the University Hospital School on evenings and weekends.
State appropriations for indigent patients are not allocated for the College
of Dentistry to provide dental services. This program was developed to respond
to th'e need for treatment of dental diseases which affect nearly all individuals at
one time or another.
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Our activities have primarily involved the delivery of emergency, restorative
and preventive services (orthodontic services are not provided). During the past
year, we have continued working with the Iowa City School system, administrators
of elementary schools in outlying Johnson County, the Iowa City Free Medical Clinic,
the Visiting Nurses Association of Johnson County and the Johnson County Health
Clinic. These contacts have helped us in the past years and we will continue worldng
with them in the future.
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AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN
OF JOHNSON COUNTY
ACCOUNTABILITY QUESTIONNAIRE
A. Agency's Primary Purpose:
The purpose of our agency is to provide dental services for indigent children of
Johnson County who do not qualify for Title X{X or other third party coverage.
()
B. Program Name(s) with a Brief Description of each:
DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY
(see above)
.
C. Tell us what you need funding for:
We are requesting funding to continue to provide dental services for those Johnson
County children that we anticipate are in need of this service and would otherwise
not obtain it due to financial limitations. -
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Management:
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1. Does each professional staff person have a w~itten job description?
Yes X No
2. Is the agency Director's performance evaluated,at least yearly?
Yes X
No
By whom? Department of Pediatric Dentistry
and College of DentIStry
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Finances:
1. Are there fees for any of your services?
Yes X No
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a) If Yes, under what circumstances?
Fees will be charged for the individual services provided to each patient
based upon the guidelines established by the College of Dentistry for predoctoral
dental students and typically are approximately one-half of the fees charged
by faculty or private practice. (See Appendix 1)
b) Are they flat fees
X
or sliding scale
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AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN
OF JOHNSON COUNTY
c) 'Please discuss your agency's fund raising efforts, if applicable:
N/A
(
F. program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
complete budget years.
Enter Years - 71!1.~2 to (I JH8/~~
6/30/93
1. How many Johnson county 1a. Duplicated 249 ' ' ,153
residents (including Iowa Count
city and Coralville) did lb. Unduplicated
your agency serve? 9l- 60
Count
2a. Duplicated
2. How many Iowa City residents Count 222 140
did your agency serve? 2b. Unduplicated
Count 79 56
3a. Duplicated 24 13
3. How many Coralville Count
residents did your agency 3b. Unduplicated
serve? 4
Count 10
4a. Total 249 153
4. How many units of service
did your agency provide? 4b. To Johnson 249 153
county Residents
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5. Please define your units of service.
A unit of service consists of a clinic visit for diagnostic, preventive, emergency,
or restorative treatment.
6. Please discuss how your agency measures the success of its programs.
By the number of patients who are treated through this program and have had
their oral health restored. Also the prevention of dental problems is an important '
objective of the program. Currently we feel we are reaching as many patients as
possible within the financial limitations of the program and the college.
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AGENCY DENTAL SERVICES FOR INDIGENT CHILDREN
O~ JOHNSON COUNTY
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
We plan to provide treatment on follow-up care as long as our clients qualify
for the program and as long as resources allow. We will continue to provide ( )
emergency services even when resources have been eXhausted.<~'
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8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
Adequate funding is all that is necessary to maintain our services to
indig~nt children.
9. List complaints about your services of which you are aware:
None that we ,are aware of at this time.
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Do you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measures do you feel can be
taken to resolve this problem: Not at this time. .
In the past, due to the lack of adequate funds, treatment other than emergency has
been suspended until the account could be balanced. Adequate funding would be all
that is necessary as the facilities and personnel are adequate to provide the
necessary service.
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11. In what way(s) are your agency's services publicized:
Contact with potential patients through referral sources (i,e.: Iowa City and
outlying schools, Willow Creek Neighborhood Center, Free Medical Center, Visiting
Nurses Association of Johnson County and Johnson County Health Clinic,)
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AGENCY GOALS FORM
Agency Name: DENTAL SERVICES FOR INDIGENT
CHILDREN OF JOHNSON COUNTY
Year: FY96
Name of Program: SAME
DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY
Goal: To provide dental s~vices to' indigent children of Johnson County who
are not helped by other assistance programs.
Objective A: To provide the greatest amount of quality dental services for the
money appropriated for these children.
Tasks: 1. Fees will be kept to a minimum by utilizing predoctoral dental students
as the primary care givers under the direct supervision of the faculty
at the College of Dentistry.
2. Increase the patient population to include those eligible persons in
outlying Johnson County.
Resources: Resources will come from the Department of Pediatric Dentistry
of the College of Dentistry. Materials, supplies, equipment, faculty,
staff, predoctoral dental students and space will be provided by the
Department of Pediatric Dentistry. '
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DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY - APPENDIX 1
PEDIATRIC DEHTIS~Y
1994 - 1995 FEE GUIDELINES
(faculty)
SERVICE
DIAGNOSIS AND PREVENTION PROCEDURES VALUE
01100
01200
01300
01301
02100
02101
02200
02301
02302
02303
02304-9
02700
02720
03300
03400
02501
04251
05100
09994
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Initial Exam (only Fee II incl. xrays
panorex, etc., lab test & diag.)
Recall Examination
Emergency Exam--new patients
Emergency Exam--inactive current pts.
'Complete Mouth Survey-Adult (incl. PBW's)
Complete Mouth survey-Child (incl. PBW's)
Periapical - single, first
Periapical - one additional
- two additional
- three additional
- four to nine additional
Fee for 02200 + 02301-9 should not exceed
>10 " CMS
.
Bitewing - single
Bitewings - two
Pantomograph
Cephalometric
Hand - wrist
Water Analysis (in-house)
Dept. Case Presentation
Arch Length Analysis
04700 Preliminary Impression & Diagnostic Casts
04710 Diagnostic Photographs
04600 T* Pulp Vitality Tests
60{35+
25
35
15
50
30
10
6
12
18
20
30
10
12
50
56
10
12
10
30
.
5
NC
PREVENTIVE PROCEDURES
11100 prophylaxis (Include Toothbrush)-Adult
(15+ years, Title XIX - 13+ years) 40
11200 Prophylaxis (Include Toothbrush)-Child 12
12010
12030
12040
12050
12400
96302
Fluoride (Include prophylaxis)-Child
(Title XIX only)
Fluoride Treatment - Child
Fluoride Treatment - Adult
Fluoride (Include prophylaxis)-Adult
(Title XIX only)
Fluoride Prescription
Topical Fluoride Dispensed
22
10
12
52
NC
10
+Oepartment fees to right of slash { require reason code H.
*Requires (T) Tooth #
FEE ADJUSTMENT IS DETERMINED BY EDUCATIONAL CONTRIBUTION
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lI'DJUSTED
FEE I
35
20
35
10
40
25
8
5
10
15
17
25
8
12
40
38
5
12
6
20
4
NC
~jfflti.rds )().'
FEE II '
35
20
35
5
30
20
6
5
10
14
14
20
6
10
30
20
i
12 0 i
I
I
I
4 !
10
3
NC
35
10
22
10
12
52
20
8
22
5
6
52
NC
NC
.
10
()
70
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DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY
...
PEDIATRIC DENTISTRY
1994 - 1995 FEE GUIDELINES
(
PREVENTIVE PROCEDURES cont.
SERVICE ADJUSTED
VALUE FEE I
13100 Diet Analysis & Counseling 40/5+
13300 Oral Hygiene Instruction 40
TS* 13510 Fissure Sealant/per tooth (XIX S-lSyrs) 18
R* 13500 Fissure Sealant/quadrant, occlusal only 40
434S0 Periodontal Scaling performed in the 70
presence of gingival inflammation
RESTORATIVE PROCEDURES
20003 Amalgam Polishing (per quadrant)
10/NC+
AmalQam Restorations
TS 21100 1 Surface - primary
TS 21400 1 Surface - permanent
TS 21200 2 Surfaces - primary
TS 21500 2 Surfaces - permanent
TS 21300 3 Surfaces - primary
TS 21600 3 Surfaces - permanent
TS 21610 4 Surface Amalgam
Additional Surfaces
45
45 '
55
55
65
65
75
10
c
Anterior Comoosite Resin
One Surface
Two Surfaces
Three Surfaces
Four Surfaces
Additional Surfaces
TS 23300
TS 23310
TS 23320
TS 23350
45
60
80
90
10
.-
1
c
\
\
Posterior Comoosite Resin
1 Surface - primary
1 Surface - permanent
50
50
TS 23800
TS 23850
TS 23810
TS 23860
2 Surfaces - primary
2 Surfaces - permanent
70
70
90
90
.:.;.i
v'..,
r......,
,
, I
TS 23820 3 Surfaces - primary
TS 23870 3 Surfaces - permanent
~
TS 23301
TS23311
TS 23321
Glass lonomer Restorations. anterior
One Surface
Two Surfaces
Three Surfaces
45
60
80
T 23360
T 29300
T 29310
Composite Resin CroWn-anterior-primary
Stainless Steel Crown - primary
Stainless Steel Crown - permanent
80
80
80
I
i rr
! '
*Requries (T) Tooth #, (R) Range, (S) Surfaces
+Department fees to right of slash / require reason code H.
XIX requiree pre-authorization
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FEE ADJUSTMENT IS DETERMINED BY EDUCATIONAL CONTRIBUTION
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(,,' '.~II" ...,~",),
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1
35/4+
35/15+
12
24
60
7/NC+
35
35
42
42
50
50
60
8
36
48
64
72
8
40
40
56
56
72
72
36
44
52
55
55
55
ADJUSTED
FEE II
NC/3+
5
10
20
35
5/NC+
22
22
29
29
37
37
45
7
22
29
37
45
7
25
25
33
33
40
40
22
29
37
45
45
45
71
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DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY
PEDIATRIC DENTISTRY
1994 - 1995 FEE GUIDELINES
RESTORATIVE PROCEDURES cont,
T* 29400 Temporary Restorative
T 2951# Pins (each)
TS* 29600 Laminate Veneer - direct
TS 29610 Laminate Veneer - indirect
T 43210' Splinting - extra coronal
FIXED PROSTHODONTIC PROCEDURES
T* 27500 PFM Crown
T 27510 Porcelain fused to metal
T 27900 Full Gold Crown
T 27910 Full Cast Metal
T 62510 Acid Etch,Bridge - Pontic
T 65450 Acid Etch Bridge - Retainer
ENDODONTIC PROCEDURES
T* 31100 Pulp Cap - Direct
T 31200 Pulp Cap - Indirect
T 32200 Pulpotomy, Vital -(Ca(OH)2)
Pulpotomy, Not vital -
T 32201 Formocresol Type I
T 30003 Formocresol Type II - V.1 (Medicate)
T 32200 V. 2
T 33100
T 33100
Endo. - 1 canal
- pr imary
T 33200
T 33300
T 33400
T 33510
T 39600
- 2 canals
. - 3 canals
- 4 canals
Endo - Apexification
Bleaching
REMOVABLE PROSTHODONTIC PROCEDURES
52110 UPPER - Acrylic Base partial (XIX)
52120 LOWER - Acrylic Base partial (XIX)
SERVICE
VALUE
25
7
225
325
80
500
'5qO
500
500
500
285
25
25
55
55
NC
55
235
50/H
310
420
420
145
85
350
350
*Requires (T) Tooth #, (S) Surfaces
+Department fee to righ~ of slash / requires reason code H
XIX requires pre-authorization
FEE ADJUSTMENT IS DETERMINED BY EDUCATION CONTRIBUTION
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ADJUSTED
FEE I
16
6
180
260
60
325
325
325
325
325
175
15
15
45
45
NC
45
.
145
40/H
185
260
260
95
60
250
250
!,(-~
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ADJUSTED
FEE II
12
5
70
150
40
240
240
240
240
240
140
10
10
30 0
30
NC
30
75
27/H
95
125
125
40
30
'()
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72
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DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY
PEDIATRIC DENTISTRY
1994-1995' FEE GUIDELINES
ORAL SURGERY PROCEDURES
T* 71100
T 71200
T 71300
Extractions - Routine, first
Extractions - additional
Routine Root Removal - exposed root
T 72100 Complicated Extractions
T 72200 Removal Soft Tissue Impaction-Upper
T 72220, Removal Soft Tissue Impaction-Lower
T 72300 Removal Partial Impaction - upper
T 72320 Removal Partial Impaction - Lower
T 72700 Reimplant (in addition to RCT)
T 72800 surg. Ext. or Exposure of Impacted
or Unerupted Tooth for ortho Reasons
Incision to Aid Eruption
Incision & Drainage/Intraoral
Repair of Traumatic Wounds Simple
Frenulectomy
T 72810
75100
79100
R* 79600
79999
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ORTHODONTIC PROCEDURES
80500 Ortho Exam & Tx Plan
80010 Impression for working model
88300 Appliance Adjustment
R*
15101
15102
15103
Space Manaqement Therapv
Fixed - Unilateral Band and Loop
Fixed - Distal Shoe
Fixed - Stainless Steel Crown amd Loop
15151 Fixed - Lingual or Palatal Arch
15251 Removable - Acrylic
15252 Removable - Lingual Holding Arch Wire
81101
81102
81103
81104
81105
B1109
Removable Minor Appliances
Anterior Crossbite
Posterior Crossbite
Close Anterior Space
Open Anterior Space MOlar/Bicuspid
Uprighting
All Other Remov. Appl.
SERVICE ADJUSTED
VALUE FEE I
50 30
50 30
50 30
BO 55
120 75
120 75
170 105
170 105
165 125
185 130
40 27
90 55
50 30
90 70
NC NC
105
NC
NC
50
NC
NC
.
175
200
175
175
150
175
100
100
100
125
125
125
375
375
375
375
375
375
250
250
250
250
250
250
*Requires (T) Tooth #, (R) Range
FEE ADJUSTMENT IS DETERMINED BY EDUCATIONAL CONTRIBUTION
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ADJUSTED
FEE II
165
165
165
165
165
165
20
20
20
35
50
50
12
35
40
NC
50
NC
NC
85
85
85
85
85
85
73
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DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY
PEDIATRIC DENTISTRY
1994-1995 FEE GUIDELINES
ORTHODONTIC PROCEDURES cont.
SERVICE
VALUE
81201
81202
81203
81204
81205
81209
(XIX pre-authorization)
400
400
400
400
425
425
Fixed Minor Appliances
Anterior Crossbite
Posterior Crossbite
Close Anterior Space
Open Anterior space
Molar/Bicuspid uprighting
All Other Fixed Appliances
Habit Therapv (XIX pre-authorization)
82100 Removable Appliance 275
82200 Fixed Appliance 275
83600
84600
. 84700
84800
85600
85700
85800
Interceptive Treatment
Removable Appliance Therapy
650
Comprehensive Treatment
Class I - First Stage Early Tx
Class II - First stage Early Tx
Class III . First stage Early Tx
Class I - Permanent Dentition Tx
Class II . Permanent Dentition Tx
Class III ., Permanent Dentition Tx
1200
1200
1200
3100
3100
3100
MISCELLANEOUS PROCEDURES
91100 Palliative Treatment of Dental Pain 50
(emergency)
93100 Professional Consult 50/NC+
94300 Office Call .
20
99200 Management ---
92200 General Anesthesia l50/NC+
92300 Nitrous oxide Analgesia 70
92400 Intravenous Sedation 125
96101 Intramuscular Sedation 50
96102 Subcutaneous Sedation 50
96301 Oral Sedation (PO) 50
99400 Protective/Occlusal Mouthguard each 50
99410 Athletic Mouthguard each 50
99990 Miscellaneous
99000 Instrument stick
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FEE ADJUSTMENT IS DETERMINED BY EDUCATIONAL CONTRIBUTION
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FEE I
ADJUSTED () ,
FEE II .
375
375
375,
375
400
165
165
165
165
125
125
85
85
610
610
610
1870
1870
1870
()
35 25
35/NC+ 20/NC+
15 5
90/NC+
50
90
30
30
30
40
40
I
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35
30
15/H
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DENTAL SERVICES FOR INDIGENT CHILDREN OF JOHNSON COUNTY
REASONS FOR FEE ADJUSTMENTS
A. PRACTITIONER COURTESY: Allows DSP practitioners to lower their, fees as a
courtesy. Should not to be used for Fee I or II.
B. COLLEGIATE COURTESY: Collegiate request for fee adjustments; e.g. VIP,
ADMS, Collegiate Recall.
C.
FEE CLASS: Fee reduction for Dental staff/family treated in undergrad
clinics only. DSP/Grad use reason "A".
D.
EDUCATIONAL/CONTRACT: Fee is adjusted up or down for educational
programs, e.g.. RADI/DIAG, Minor Operative, teaching demonstrations with
clinic patients; PERI, FAMe recall packages, HSPS/ISDH, GERI/MDU.
CONTRACT: See reason "K" for details.
E. PATIENT INCONVENIENCE: Fee is adjusted because of overbooking, need to
reappoint, extremely long treatment or any similar situation.
F.
PRIOR FEE QUOTE: If treatment continues into 2nd or 3rd year or an
incorrect procedure is treatment-planned, a lower fee may have been
quoted.
PREVIOUSLY CHARGED: Only NC acceptedl To be used when procedures are
part of the initial treatment; e.g. denture adjustment within first year;
when non-adjacent teeth within same quadrant are treated; x-rays necessary
for completion of treatment.
COMPLEXITY: Fee may be adjusted up or down, when procedure is more or
less difficult or when patient management requires special handling.
G.
H.
I.
REMAKE/RE-TREATMENT: Only NC acceptedl For use when the procedure or
treatment must be redone. If treatment is to be charged a reduced fee,
another reason should be used,
.
J.
BOARD PROCEDURE: Permits a Board procedure to be completed at NC.
DIVIDED PROCEDURE/FEE: When fee is divided between 3rd party/personal or
insurance/personal, a contract code (99980) with "0" will be used for part
of the total fee. A second transaction will enter completed, procedure
codes with adjusted fees for reason "K".
K.
L.
RESEARCH: Allows practitioners doing clinical research to adjust fees for
procedures that are a part of a,clinical study.
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Ci:y ot Coralville
:cr~scn Ccuncy C~:: of :owa C~::
trn'i:ed Way Ot ';on.'lson Ccur.ti'
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Add=ess :P.O Eox 3170 Iowa C1.~"J 'r~ =1:~~
?!:one : 319-354- i840 ()
Comtlletec. ~y :c,..;c; T(;!'Ilt~~r1Itl':t+-\"u I"'\IM:,,]'..
Aeeroved QV aoard : f liJ'l aJx1A. S " '&Jd.J~ CI
. - . ~t~or:.:ed s:.gnacu::et ~
en :1.ipJ:. /4 194
(date)
cg::CK ,{OUR AGENCY'S 3l,,"CG::T '!"..AR
1/1/95 . 12/31/95
4/1/95. 3/31/96
7t1/95' 6/30/96 ~
10/1/95' 9/30/96
COVER PAGB .
Program summary: (Please number programs to correspond :0
. i,e., Program 1. 2, 3. etc.l
PR:Gro\M 1.
P~12.
P~M3.
?FCGRlIM 4.
-"""""M .
~~r.rJ.. :J.
?P.cG?-~M 6.
'Income " ::::<;Jense Detail,
SHELTER: Provide safe shelter and 24 hour crisis line for victims
of danestic violence an:i their children. ~t basic needs; such as
clothing and focxi. 9lpeIVi.se donations for waren and children in shelter.
CCUNSEJ:J:NG: Provide SUOlXlrt and ac1vocac'l for shelter residents as \<iell
as vi~..ims not in shelter. Provide il'lfoi::nation and refer-al, SUClXlrt
groups, crisis counseli.nq, phone cour.seling forc.anestic assault-'
victims and their c.iildre..'1. '
C!iILD~1 S Pro;RAM: Provide SUClXlrt to children affected bv violence
arxl assist parents i.., treeti,l'lq dilldren r 5 neeo'l..s. Provide iTJdividual an:i (;
group counseling/groups .-'
a::M>fu'NITY: Provide training and i'1foIii'ation prese..'ltations to t,l}e
c:amu.Uu.ty on danestic violence issues, se.."Vices, interve..'ltior.s and
preve..'1tiOl1.
.
CUl'RE'Jl.c:!!: Res'I::Ond to danestic violence vic-..ims \...ne..'l :nanda~orl ar.:est haE
l::ee.'l made, helo with ore se r.o contact orders, ac.vcca~e i"l lawenforcem:nt
and hosoital setti.nqs: Provide follcw uc oro::ram.
- ~ ... ...
Ft']NITtJRE Prom:T: DVIP is the lead agency in a camnmity e:fort to
get free furniture to hareless families, and families who cannot afford
fu..'"I1iture. Furniture is donated then distributed and delivered 1;0 familieE
4/:/93 .
3/31/94
$
I 4/1/94 - I '/ l .. 0: . '1
.. ,...
3/3:/9: 3/31/96
I
Is Is
,
33,912 I 4i,OOO
:""/~: ="0'
....'J
.
. 42,000 . 45.000
, 43,680 ,s .48.000
. .700 . ,3,000
o
Loca. :~'ldi~g summary
,
\UniCed Wav of Jor~son CountV ..
IDoes Not !~clude cesignatec'Gvg.
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!s 38,900
. : S 42,000
,s 24
76
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AGENC'l D::.mestic Violence Intervention Prooram
WU:iIre smtl1iRY
(
AC1UAL '!HIS YEAR WJ:GEI'ED
IAST YEAR J?roJEC1'ED NEXT YEAR
Enter Your Agency's Budget Year > 7/93 - 6/94 7/94- 6/95 7/95 - 6/96
1. 'IOl'AL OPERATmG WCGET
(Total a + b) 274,616 317,490 360,096
a: cartyover Balance (Cash *
from line 3, previous coltnnn) 8,784 5,063 9',685
b. Income (Cash) 2hC:;,R,' 312.427 3c:;n ,d11
2. ~ ElCPENDl'lURES (Total a + b) 269.553 307.805 349 181
,
a. Admi.ni.st:ration 65,000 73,873 82,875
b. Program Total (List Prcgs. Below) 204.553 233.932 266 306
1. Shelter 46,100 52.327 59.154
2. Counselinq 84.000 95.420 107 382
3. Children I S am 19.270 21 545 25 694
4. Catmunitv 29.950 33.860 38 768
5. OJtreach 24.533 27.700 32 019
6. Furniture Pro;ect 700 3.080 3 289
7.
8.
.
,
3. ENDING BAIANCE (SUbtract 1 - 2) II 5,063 ***11 9,685 ***11 10,915** 1
4. IN-KIND SUProRl' (Total from ,
Page 5) 76,520 73,800 77 , 600
5. NON-cASH ASSEI'S ** 307,146 253,582 200,018
Notes am COIrnnents:
* 9/93 sul:rnission canbined DVIP Operations with DVIP New Shelter
Capital Campaign. The $8,784 figure is only Operations.
** These are net numbers; at 6/30/94, DVIP has an outstanding ll'Drtgage
of $255,549.
*** General Oferating Budget
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AGENCY: Domestic Violence Intervention Program
INCOl1E DETAIL
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:~==~~c~;=~~n~~~~-s~~r~:~_1 118'~~~+;~~~~~~=1=~44~~~0_1=~:~~~~=1=-~~~~~~=1==~~~:~~=I
a. Johnson County I 42,000, 43,680 I 48,000 I 11,040 I 3,840 I 16,320 I
, , I I 1 I I , I
b. City of Iowa Clty I 38,900 I 42,000 I 45,000 I 10,350 I 6,600 I 12,300 1
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, 33,687 I 37,184 I 47,000 I 10,810 I 3,760 1 15,980 I
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d. city of coralville, 2,400 I 2,700 I 3,000 I 0 I 1,800 I 450 I
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e. East Cent. IA UW , 1,054 I 1,000 I 1,000 I 230 I 80 1 340 I
f \, 1 I I , I
=====~-======--============I===--=====I=========I=========I========I=========1=========1
2. s~ate, ~ederal, I 73,825 I 104,762 I 124,000 I 920 I 43,320 I 43,360 I
Foundatlons
=========================='=======--=1=========1=========1========1=========1=========1
a. FEMA 3,576, 3,000 3,000 1 0 I 3,000 I 0 I
b. Crime victims 50,975 I 52,325 60,000 I 0 I 20,000 I 30,900 1
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721 I 6,859 8,000 I 0 I 0 I 8,,000 I
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5,200 I 23,400 24,000 I 0 I 20,000 I 4,000 I
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e, VOCA 13,353 I 15,261 25,000 I 0 I 0 1 0 I
f. Other Grants 0 1 3,917 4,000 I 920 I 320 I 1,360 1
==========================1=========1=========,=========1========1=========1=========1
:~ cont:ibutions/Donati~~I_~~15=-1_~:~~~_I__2~,90~_I__~~:O I~______~_I___~:~~~_'
---------7------------ --,---------,---------,--=------,------==,---------\---------1
a. Unl~ed Way \ 8,976 I 8,000 I 5,000 I 1,150 I 0 I 2,100 I
Deslgnated Giving. , I , I " \ I
b. Other contributions I 16,175 I 16,000 I 16,900 I 3,680 I 0 I 5,440 I
~:==~;:~i;l-E;~~~s =======1==47,14;=1=-~~:~~1==~;:~~~=1=~~:~~~=1=======~=I===~:~~~=I
==========================1=========1====--====1=========1========1=========1=========1
a. Iowa city Road Race, 10,285 I 10,000 I 10,000, 2,000 I 0 1 8,000 I
I I I 1 1 I I
b. Fine Art & Fun I 34,855 I 36,000, 40,000 I 40,000 I 0 I 0 I
c. Direct Mail I 2,005 I 4,000 I 4,000 1 2,061 I 0 I 0 I
;:==~:~=~:~::=~~=~:;~i~::=I=====;~;=I=====;~~=I=====;~~=1====11~=1======~~=1=====~;~=1
==========================1=========1=========1=========I========!=========!=========!
6. Net Sales of Materials I 50 I 1,000 I 1,000 1 0 I 0 I 0 1
;~==;~~:;:;~=;~~~::=======I=====;;~=I=====~;~=I=====~~~=I====~~~=I=======~=I=======~=1
~~==~~~:;=:===============I=====~~;=I===~:~;~=I===;:~~~=I======~=I=======~=I===;:~;;=I
==========================1=========\=========\=========,========1=========1=========1
a. Miscellaneous I 547 I 5,121 I 4,511 I 0 I 0 I 2,639 I
b. Speakers Income , 335 I 0 I 0 I 0 , 0 I 0 I
I 1 1 I I I I
c. I I I I I , I
==========================1=========1=========1=========I========I=========I======~==I
TOTAL INCOME (Show also onl 265,832 I, 312,427 1\ 350,411 " 82,856 'I 59,440 II 107,099 I
Page 2, line 1b)
========================== !========= 1 =========1======= ==I========!=========I=========!
c. United way
c. Family Violence
d. Emergency Shelter
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AGENCY: Domestic Violence Intervention Program
INCOME DETAIL
continued ,PROGRAM 31PROGRAM 4!PROGRAM 5jPROGRAM 61
CHILDREN COMMUNITY OUTREACH FURN PROJ
==========================1=========1=========1=========1=========1
:~_~~:~:_:~~~~ng_:~~::~_,__11~~30_1__::~~~~_I___~~~~~_I_______~_'
--------------------------1---------1---------1---------,---------1
a. Johnson county ,3,840 I 12,960, 0 1 0 ,
b. City of Iowa City I 3,600 I 12,150 I 0 I 0 1
I I I I I
c. united Way I 3,760, 7,990, 4,700 I 0 ,
d. Ci,ty of Coralville I 450 I 300 1 0 I 0 I
e. East Cent. IA UW I 80 I 170 I 100 I 0 I
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=====~====================I=========I=========I===--=====I=========1
2. state, ~ederall ,10,320 , 680, 25,400, 0 ,
_~= F~~~~~::~~:===========I=========I========='=========I=========1
a. FEMA I 0 I 0 0 I 0 I
b. Crime Victims I 10,000 I 0 0 I 0 I
c. Family Violence I 0 I 0 0 I 0 I
d. Emergency Shelter I 0 I 0 0 I 0 I
I' I I
e. VOCA 1 0 I 0 25,000 I 0 I
f. Other Grants I 320 I 680 400 , 0 I
==========================1=========1=========,===--=====1=========1
3. contributions/Donation 2,960 3,570 2,100 900
==========================1=========1=========1=========1=========1
a. Uni~ed Way " I 400 I 850 I 500 I 0 I
Deslgnated Gl':lng 1 I I 1 ,
b. Other Contributions I 2,560 I 2,720 I 1,600 I 900 I
==========================1===--=====1=========1=========1=========1
~~==:~:~~~=_~~~~~:=:======I=======~=I=======~=I=======~=I=J=;~:::=I
a. Iowa city Road Race, 0 , 0 , 0 I 0 I
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b. Flne Art & Fun , 0 , 0 I 0 I 0 I
c. Direct Mail I 0 I 0 I 0 I 1,939 I
;:==~:~=~~~:~-Of-s:;~i~;~=I======:~=I======;;=I======;~=I=======~=I
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6. Net Sales Of Materials I 1,000 I 0 I 0 I 0 I
;:==~~~:;:~~=~~~~;:=======I=======~=I=======;=I=======~=I=======~=I
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b. Speakers Income I 0 I 0 I 0 I 0 I
c. I' I I ,
=========================_1__=______1___=_____1__-------1---------1
-,-- ------,--- -----1---------,---------1
TOTAL INCOME I 26,375 I 38,596 I 32,756 I 3,289 \
========================== !========= 1========= 1 ======= ==/=========!
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AGENCY Domestic Violence Intervention Proeram
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FINANCIAL NOTES
P~ge 3 notes:
Line/Column
2.cJ2 Family Violence: Increase due to larger Federal allocation,
2.d/2 Emergency Shelter Grant: Increase due to available funding for utility, insurance and direct
;LSSistance,
2.e/3 VOCA: Increase due to larger Federal allocation,
2.f/2 Other Grants: Director has been tasked with finding new grant sources,
I
6./2 Net Sales Of Materials: Increase due to the sale ofDVIP T.Shirts
8.312 Mistellaneous: StaffIboard is tasked with finding sources ofincome,
.
Page 4 notes:
"
1.12 Salaries: Significantly change is largely due to reprioritizing agency needs. For the first time in
it's history DVIP is staffed 24 hours a day with paid staff rather than volunteers, Volunteers
continue to be an essential part of DVIP and continue to work in shelter as well as on the crisis
line, with staff supervision,
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8./2 Utilities: Decrease due to moving into new building and utilizing cost efficient equipment.
o
9./2 ,Telephone: Telephone usage is controlled by staff limiting long distance calls to emergency use
only,
14/2 Local Transportation: DVIP no longer subsidizes gas purchases for residents due to lack of
funding for same.
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18/2 Contracted Labor: In prior years the shelter program was partially staffed by contracted labor,
19/2 Food/general suppUes: Food is now purchased through resources such as HACAP Reservoir and
Commodities, DVIP relies on community donations, refers women to community resources and
encourages women to utilize the food stamp program, etc,
21/2 Direct Aid: Direct Aid is limited to funds available through the Emergency Shelter Grant.
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AGENCY: Domestic Violence Intervention Program
EXPENDITURE DETAIL
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i ACTUAL 'ITHIS YEARiBUDGETED iADMINIS-iPROGRM~ liPROGRAM 21
,LAST YEAR1PROJECTED/NEXT YEAR1TRATION I SHELTER I COUNSEL I
1 I I I I I I
,146,870,212,400 1245,896,58,360 I 28,718 I 84,472 1
I I II I , I
1 I , I / I I
I 28,923 I 40,034 I 43,345 I 9,969 I 5,418 I 14,737 I
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I 3,585, 1,600 I 2,000 1 460, 250 I 680 I
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I 01 01 01 0' 01 01
I I I I I 1 1
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I 403 I 400 I 400 I 92 I 50 1 136 I
, , / 1 I I I
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6. Dues and Memberships I 375 1 500 I 605 I 139 I 76 I 206 I
I 1 I I , I 1
I 10,190 1 10,000 I 10,000 I 10,000 I 0 I 0 ,
, , I I I I I
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I 13,060 I 8,100 I 8,700 I 200 I 7,265 1 200 I
I I I I 1 1 1
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I 10,155 I 6,382 I 6,810 I 600 I 3,210 I 600 ,
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10. Office supplies and I 1,000 I 1,270 I 1,325 1 305 I 132 I 451 I
Postage I I I I I / I
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I 2,429 1 1,800 I 1,800 I 414 I 180 , 612 I
I , I 1 1 I I
I I I I I I ,
12. Equipment/Office 1 3,228' 2,500 I 3,700 I 851 I 462 I 1,258 I
Maintenance I I 1 1 I / I
I I , I , I 1
13. printing and publicity I 500 I 600 I GOO 1 138 1 51 I 204 I
I 1 I I I I I
14. LO,cal Transportation 1 5,455 I 2,100 I 2,500 I 510 1 140 I 780 I
I I I I I I
, I ,. I I I
6,579 I 7,500 I 8,200 I 437 I 5,647 I 646 I
I , 1 I I I
I 1 I I 1 I
I I I I I I
1,250 I 2,500 I 2,'600 I 200 1 2,000 I 100 I
I I 1 I I I
01 01 01 01 01 01
I I I I I I
1 I , I I I
5,700 1 840 1 1,120 I 0 I 0 I 600 I
, , I I I ,
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20,210 I 2,600 I 2,780 1 100 I 2,205 I 100 /
I I I I I I
568 I 600 I 600 I 0 , 0 , 200 I
I I I I I I
I 1 I I I I
7,390 1 4,000 I 4,100 1 0 I 2,000 I 1,100 I
I I I I I I
I 1,683' 2,079 I 2,100 I' 100 1 1,350 I 300 I
I I I I I I I
==========================1=========1=========1=========1========1=========1=========1
TOTAL EXPENSES (Show also / 269,553 I 307,805 1 349,181 I 82,875 I 59,154 I 107,382 1
~~=~~~==:~==;:~==:~:~~:~~=l=====c===!=========l=========l========!=========!=========!
Notes and Comments:
--See Page Jb--
1. Salaries
2. Employee Benefits
and Taxes
3. Staff Development
4. Professional
Consultation
5. Publications and
Subscriptions
"
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~ Fine Art & Fun
Expense
8. Utilities
9. Telephone
11. Equipment
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EXPENDITURE DETAIL
(continued)
1. Salaries
2. Employee Benefits
and Taxes
3. Staff Development
4. professional
Consultation
5. publications and
subscriptions
)
,
7. ~ Fine Art & Fun
Expense
8. utilities
9. Telephone
11. Equipment ,
purchase/Rental
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AGENCY: Domestic Violence Intervention Program
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'PROGRAM 3'PROGRAM 4'PROGRAM 5'PROGRAM 6'
ICHILDREN ICOMMUNITylOUTREACH IFURN PROJI
I I I I \
I 20,000 I 30,586 I 23,760 I 0 I
I I I I I
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I 3,468 I 5,418 I 4,335 I 0 I
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I 160 I 250 I 200 I 0 I
I I I I I
I I I I I
I 0 I 0 I 0 I 0 I
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I 32 I 50 I 40 1 0 I
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6. Dues and Memberships I 48 I 75 I 61 I 0 I
I I I I I
I 0 I 0 I 0 I 0 I
I I I I 1
I 1 I I I
I 200 I 200 I 200 I 435 I
I 1 I I I
I 600 I 600 I 600 I 600 \
I I I I I
I I I I I
10. Office supplies and I 106 I 132 I 133 I 66 I
Postage I I I I I
I 144 I 180 I 180 I 90 I
I I I I I
I I I I \
I 296 I 463 I 370 I 0 I
I I I , 1
13. printing and publicity I 48 I 51 1 60 1 48 I
1 ,I I I I
14. Lccal Transportation I 140 I 140 I 190 I 600 I
I I I I I
1 I I I. I
I 152 I 323 I 190 I 805 I
I I I I I
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, , I , ,
I 100 l' 100 I' 100 I 0 I
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I 0 I 0 I 0 I 0 I
I I I I I
I I I I ,
, I 0 I 0 I 0 I 520 I
I I I I I
19. Fcod/Gen. supplies 1 100 I 100 I 100 I 75 I
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I 0 I 0 I 400 I 0 I
I I I I \
I I I I I
I 0 I 0 I 1,000 \ 0 I
I I I I I
22. Miscellaneous I 100 I 100 I 100 I 50 I
==========================1=========1=========1=========1========='
TOTAL EXPENSES (Show also I 25,694 38,768 I 32,019 I 3,289 I
~~=~:~==~~==::~==:~~=c===cl========= =========1=========\=========\
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AGENG IXMESTlC VIOLENCE INTERVENTION PRCGRAM
SM ARIED R:SITIONS
Fl'E*
( Position Title/ last Name
- See Page 5a --
last '!his Next
Year Year Year
---
---
~
'RES'l'RICl'ED FUNrS:
(completeI::etail, Pages 7 ani B)
Restricted by: Restricted for:
a. EVSPG Prevention
b. Crime Victim Direct services
c. Vr::J:A Direct Services
d. ESG Util/Dir Aid/Ins
e. FEMA Food/Household
f. Eel united Wav Salarv/Dir Services
C h. Board Mort~age
MAromlG GRANTS
GrantorjMatched by:
ESG: Voluntee.r hours @ S5/hour
~-~
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EVSPG: Volunteer hours @ S12/hour
Vr::J:A: Volunteer hours ~ S12/hour
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servicesJVolunteers @ $12/hour
Clerical/Child Adv/House staff
Material Goc:x:ls
Food Household Goc:ds
Space, utilities, etc.
Johnson County Grouo Roan
other: (Please specify)
C) TOTAL IN-KIND SUProRl'
AC1UAL 'lllIS YFAR EIDiEI'ED %
I.AST YFAR PmJEC1'ED NOO YFAR aw.1GE
721
50,975
13,353
5,200
3,576
1, 054
120 000
85,297
5,20Q/
5,20
721/
433
13,353/
3,338
6,859
52,325
15,261
23,400
3,000
1, 000
15 000
39,564
23,400/
23,40
6,859/
4,111
15,261/
3,81
54,720 61,200
20,000 12,000
* 1,800 600
76,520
" '
73,800
.
8,000 17
60,000 15
25,000 64
24,000 3
3,000 0
1,000 0
o -100
39,564 0
24,000/
24,000
8,000/
4,800
25,000/
6,250
63,000
14,000
600
77,600
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*~The Americoro staff works full tilne for DVIP. DVIP pays health insurance l:enefits for the
Arnericorp pe~son to the Americorps org~zation.
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FTE*
R)sition Title/ Iast Name Iast '!his Next
Year Year Year
Di~Pr+nr/~iMk~~n
111
---
Financial Coord./O'Mally
,Johnson CO. Coord./r.buton
OJtreach Coord. /Coser
1 .75 .7
---
1 1
---
1 1
---
Volunteer Ccord./Bibbs
.5 .75 1
---
House Manager/Olampion
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.75 .75 .7
---
Child Mvocate/Vacant
.3 .75 1
---
Program Assit. /vacant
.63 1
---
Program Assist./Schrnarje
program Assist. /Deppe
Program Assist./Lundoff
Program Assist. /l'n'lit
SUbstitutes/on call
.3 .84 1
---
.3 .76 1
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.1 .56 .6
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l>..GENC'i CQ."lESTIC VIOLENCE Th'TERVENTION POCGRl!M
1
AClUAL '!HIS YE'1\R BUI:GEI'ED %
IAST YE'1\R PIDJEC1'ED NElcr' YE'1\R awIGE
30,260 33,000 34,650 5
5 , 19,630 21,945 23,710 8
22,135 ,18,135 19,586 8
,18,615 22,000 ' 23,760 8
10,329 16,504 22,000 *33
5 13,556 16,406 17,718 8
.
5,511 15,000 20,000 *33
0 10,471 16,640 *59
..
4,571 13,962 16,640 *19
,
4,488 12,649 16,640 *32
.. 1,772 11,367 12,276' *8
.. 5,289 11,367 12,276 *8
. 5,834 7,994 8,000 0
0 1,600 2,000 *25
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, 4,880 n/a n/a
146.870 212,400 245,896 16
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AGENCY Dcmestic Violence Intervention Program
BENEFIT DETAIL
Unemployment Compo
3,720
THIS YEAR BUDGETED
PROJECTED NEXT YEAR
40,034 43,345
16,249 18,811
3,738 4,328
850 983 -
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
TOTAL ==>
ACTUAL
LAST YEAR
28,923
(,
FICA
7.65% x $ 245,896
1. 76% x $ 245,896
0.40% x $ 245,896
% x $
11,235
Worker's Comp.
778
Retirement
Health Insur~ce
$ 156 per mo.: 8 4i.ndiv.
$ per mo.: . family
10,423
16,223
15,780
Disability Ins.
% x $
Life ,'Insurance
$
per month
Other
Pmf T,; ilh; 1 ; j.y
1.40 % x $ 245,896
2,767
2,974
3,443
,
How Far Below the Salary Study Committee's
Recommendation is Your Director's Salary?
935
within
range
,
within
range
Sick Leave Policy: Maximum Accrual ~ Hours
18 days per year for years -L to -all.
Months of Operation During
Year: 12
days per year for years _____ to _____
8 days per year
2 personal days
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Hours of Service: 24
Vacation Policy: Maximum Accrual --1liL Hours
20 days per year for years -L to all
Holidays:
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xx Time Off _____ 1 1/2 Time Paid
None Other (Specify)
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Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? xx Yes No
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DIRECTOR'S POINTS AND RATES
STAFF BENEFIT POINTS Comments:
Minimum Maximum
0 0
0 12
0 0 I
0 0 I
0 2
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10 20
5 10
9 18
24 62
Retirement 0 $ 0 /Month
, Health Ins. 12 $ 156 /Month
I Disability Ins. 0 $ 0 /Month
,
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i Dental Ins. 2 $ * /Month
, I Vacation Days 20 20 Days
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AGENCY eanestic Viola'1ce Intenlent'nl'\ u~~am
(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
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A. Name of Restricted Fund Einercencv' Shelter Grant
1. Restricted by: Federal Guidelines
"2. Source of fund: Federal ApprQJ;lriation
3. Purpose for ,which restricted: In!';ll'rance. utilities. Direct Aid
4. Are i~vestment earnings available for current unrestricted expenses?
Yes x
No If Yes, what amount:
5. Date when ~estriction became effective: 7{1/94
.,
.
6. Date when restriction expires:
6/30/95
7. Current balance of this fund:
Reimbursable qrant
B. Name of Restricted Fund F'edRra] F.rTPraency !<I.anaaement Acencv
1. Restricted by:
lCP<1pra] r,1I; de] i ne~
2. source of fund:
FPrlpr~l ~ppr~ri~t;nn
3. Purpose for which restricted: F'm'I and over night sta,y in shelter
4. Are investment earnings available for current unrestricted expenses,<:)
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Yes x No If Yes, what amount:
5. Date when restriction became effective: ]0/1/93
6. Date when restriction expires: '9/30/9<1
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C. Name of Restricted Fund East Central Iowa united Way
1. Restricted by:' Eel United Wav
2. Source of fund: ECI United Way
3. Purpose for which restricted: Salary and Direct Services in Iowa Citv
4. Are investment earnings available for current unrestricted expenses?
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3'/30/95
6. Date when restriction expires:
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~pimhllr~ah]p grant
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AGENCyecmestic Viole.'1ce Intervention pra:rrarn
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(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
A. Name of Restricted Fund Famil~ Violence Services Prevention Grant
1. Restricted by: Crime victime Assistance Division, Des MJines
2. Source of fund: Federal Appropriation
3. Purpose for which restricted: Prevention Services
4. Are ~nvestment earnings available for current unrestricted expenses?
I
Yes X
No If Yes, what amount:
5. Date when ~estriction became effective: 10/1/93
.
6. Date when restriction expires: 9/30/94
7. Current balance of this fund: Reimbursable grant
B. Name of Restricted Fund Crime victim Assistance Division
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1. Restricted by: crime victim Assistance Division
2. Source of fund: Federal Aooropriation
3. Purpose for which restricted: Salaries and Eenefits for Direct Service staff
4. Are investment earnings available for current unrestricted expenses?
Yes' X
No If Yes, what amount:
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6. Date when restriction expires:
6/30/95
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7. Current balance of this fund:
C. Name of Restricted Fund Victim elf crime Act
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1. Restricted by: crime Victim Assiastance Division
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2. Source 0 f fund: Federal Appropriation
3. purpose for which restricted: Salary/Eenefits for OUt Of County Coordinator
4. Are investment earnings available for current unrestricted expenses?
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I 10/1/94
I 5, Date when restriction became effective:
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R~im~lr~rtble 9rant
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AGENCY Ccmestic Violence Intervention prcgram
(Indicate NIA if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
A. Name of Restricted Fund Caml1ni.ty ceveloprent Bloc.l( Grant
1. Restricted by: Federal Guidelines
, 2. source of fund: City of Iewa City/federal Appropriation
3. Purpose for which restricted: Renovation of children r s soace
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
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5. Date when ~estriction became effective: July 1, 1994
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6. Date when restriction expires: J\ll1e 30, 1995
.
7. current balance of this fund: ~ne- funds availahlc at canoletion' of rpnnv.ati.or
B. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
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3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses? ~)
Yes No If Yes, what amount:
5. Date when restriction became effective:
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1. Restricted by:
2. Source of fund:
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4. Are investment earnings available for current unrestricted expenses?
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No If Yes, what amount:
5. Date when restriction became effective:
6, Date when restriction expires:
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7. Current balance of this fund:
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AGENCY Danestic Violence: , Intervention Program
(Indicate RIA if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
( A. Name of Board Designated Reserve: Capitol Campaign
1. Date of board meeting at which designation was made: July 1994
, 2. Source of funds: Direct Mail pledges
3. Purpose for which designated: Purchase of new shelter
4. Are investment earnings available for current unrestricted expenses?
____ Yes ~ No If Yes, what amount:
5. Date board designation became effective: July 1994
6. Date board designation expires: June, 1993
7. CUrrent balance of this fund: $300.00
B. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
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3. Purpose for which designated:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
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5. Date board designa~ion became effective:
6. Date board designation expires:
7. Current balance of this fund:
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C. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
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4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
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6. Date board designation expires:
7. Current balance of this fund:
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AGENCY HISTORY
AGENCY Domestic Violence Intervention Prol:ram
(Using this page ONLY, please summarize the history of your agency. emphaslzlng
Johnson Counly. telling of your purpose and goals. past and current activities and
future plans. Please update annually.)
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In 1977. the University of Iowa's Women's Resource & Action Center
0NRAC) received a one year CETA grant from the Federal Government to
explore the problem and Incidence of domestic violence in our
community and provide counseling for women affected. The study
highlighted the barriers that battered women experience in seeking safe
shelter. and the unspoken epidemic of violence against women in our
community. Responding to these needs. volunteers very quickly
established a safe home network. referrdl service. and provided
emergency housing in motels for battered women.
The Domestic Violence Intervention Program officially opened in
October of 1980. The shelter program was partially funded by the United ..
Way. the City of Iowa City. and Johnson County. DVIP's shelter building
was funded by the Community Development Block Grant. A first year
budget of $29.000 provided battered women and their children
emergency housing. counseling. and a 24 hour crisis line.
In 1982 DVIP added a staff position to help meet the needs of children.
who frequently accompanied their mothers in the shelter. By 1985 DVIP
underwent a major renovation to better utilize space and make more
room for Increased numbers of women seeking shelter.
In 1988 the average length of stay was 20 days. and the majority of the
children residing In the shelter were 5 years old and under. Additional
funding was granted In 1991 that enabled DVIP to offer ,support services
beyond Johnson County. Those Counties Include Cedar. Iowa. and
Washington Counties and continue to be the Counties we serve today.
As of 1992 the average length of stay has increased form 20 days to 32
days. At least 50% of the children are ages 6 to 11 years old. Because
shelter Is continuously at peak capacity a capitol campaign was
launched In an effort to acquire a larger. more functional shelter to meet
the communities needs for battered women.
In December of 1993, with a successful community effort, DVIP moved
Into it's new facility. a fifteen be,droom shelter that can house up to 60
women and children. A new director was hired and for the first time the
sherrer has paid staff around the clock. The new sherrer remains in a
confidential location, and the agency continues to offer comprehensive
services to battered women and their children.
Since opening our doors In 1980. DVIP has provided services to over'
13,000 Women and children.
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AGENCY Domestic Violence Intervention Program
ACCOUNTABILITY QUESTIONNAIRE
A. Agency's primary purpose: The primary pwpose of tlte Domestic Violence Intervention
Program (OVIP) is to make comprehensive services available to adults and children affected by domestic
violence. DVIP serves both rural and urban areas. Programs support and involve battered women of all
racial, social, ethnic, religious and economic groups. ages and lifestyles. The DVIP opposes violence as a
means of control over others and supports equality in relationsl1ips and the concept of Itelping women
assume power over their own lives.
B. Program Name (s) with a brief description of each:
1. SHELTER: Temporary housing for victims and their children. including meeting basic needs for food
and clothing.
2. COUNSELING: Support and information for shelter residents, callers. in.person contacts and group
,
participants,
3. CHILDREN'S PROGRAM: Provide support, basic needs to children affected by violence. Support
groups and group activities.
4, COMMUNITY EDUCATION: Providing information and training to the community about DVIP
services and domestic violence.
5. OUTREACH: Outreach to Johnson, Cedar, Iowa and Wasl1inglon County. Respond to victims
througlt a follow.up program with law enforcemen~ no contact orders, court hearings and hospitals.
6. FURNITURE PROJECT: Staffed by VISTA and volunteers to pick up donated furniture and distribute
to people in need.
C. Tell us what you need funding for: We are requesting funding to maintain current services. .
Local funders are a primary source of support for all services listed above. Budget requests include an
increase largely due to procedural changes in how DVIP is staffed. Specifically, DVIP is currently bas
paid staff around the clock for the first time in it's I1istory.
D. Management:
1. Does each professional staff person have a written job description?
,
Yes X
No
2. Is the agency Director's performance evaluated at least yearly?
Yes
X
By whom?E~ecutive Board Committee
No
E.
Finances:
1. Are there fees for any of your services?
Yes
No
X
a) If yes, under what circumstance?
b) Are they flat fees or sliding scale
?
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c) Please discuss your agency's fund raising efforts, if applicable:
'1be DVIP Board is very active in it's flmdraising efforts. DVIP Board continues to generate')
a large portion of our budget through it IS flmdraising, In the past year DVIP has particiI,:a ,
in the Hospice Raod Race, Held it I S annual Fine Art and run, and also does direct mail each
F. Program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: unduplicated Count 1 (client), Duplicated Count 2 (Separate
Incidents), and units of service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
complete budget years.
statistics are for shelter . ci
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Enter Years - FY93 FY94
1- How many Johnson County la. Duplicated 198 218
tesidents (including Iowa Count
city and Coralville) did' lb. Unduplicated 138
your agency serve? 177
Count
2a. Duplicated 99 111
2. How many Iowa City residents count
did your agency serve? 2b. Unduplicated
76 97
Count
3a. Duplicated Q
3 . How many Coralville Count 26 33
residents did your agency 3b. Unduplicated ()
serve? 17 24
Count
4a. Total
4. How many units of service
did your agency provide? 4b. To Johnson 7,265 6,162
County Residents
, 5. Please define your units of service.
A unit of service is one' 24-hour period.
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Units not rrentiqned in statistical data include: counseling, support/education
groups, children's groups, court/hospital advocacy, law enforcement and social
service advocacy.
6. Please discuss how your agency measures the success of its programs.
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Other. rreasures include: a cCll1l1l.lnity system that is resFOnsive to victims such as
the legal system, Law Enforcerrent and other hlll1'al1 service agencies that work to
help end that warans violence. SUPFOrt groups & counseling that help wcmen remai."1
safer or to help give options that will enable wcmen to make whatever decisions
they need to.
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AGENCYDomestic Violence Intervention Program
7. In wbat ways are you planning for tbe needs of your service population in tbe next five years?
1. To start a follow-up program by which women who leave our services will fill out a follow-up
form if they choose. This form will used as a tool to later contact that person and a series of questions will
be asked about services as well as that woman or child's current needs. The follow-up will occur at 9
weeks, 3, 6, & 9 months after a woman receives services.
2. To stabilize the Child Coordinator position. DVIP is committed to stabilizing funding for this
critical position so that children wbo have witnessed violence will have a safe space to talk about their
feelings, and get basis needs met. .
3. OVIP will continue to provide outreach to rural service areas. It is our continued hope to enhance
services in rural areas so that battered women in rural areas receive comprehensive services,
8. Please discuss any other problems or factors relevant to your agency's programs, funding or
service delivery:
An on going issue for OVIP, is funding availability for more staff. Staffing patterns at DVIP continues to
be one staff person per 30 to 35 residents on each 24 hour shift, It remains critical to the safety of
residents and staff that this ratio be continuously evaluated. Whereas volunteers playa critical role for
OVIP's staffJresident ratio, it does not solve the problem,
Another area of concern is for those women who become homeless as a result of being a victim of a crime.
Many women who leave shelter are forced to move back with her abuser, or get into housing that is
temporary because ofunaffordability. When women leave the shelter after finding housing they are faced
with starting over in terms of household supplies, getting utilities turned on, and getting a phone hooked.
Meeting even the most basis needs become difficult. Community resources are helpful, but so many
barriers are present in reaching out to them, for example women may not have transportation, or child
care may be unaffordable. Women often face the reality of not being able to escape her present situation
of being battered when basie day to day survival is a problem.
9. List complaints about your services of whicb you are aware:
Some women who come to shelter will complain about not having enough staff on anyone shift to help
with all the needs. This is a staff concern as well, It is especially disconcerting when we have a special
needs child or adult in shelter, the phone is ringing, a child just fell down, and the other phone rings and
there is only one staff person on duty. Women sometimes feel shorted in that staft' are so busy dealing with
the immediate crisis that the domestic violence education and counseling plays a second role,
10. Do you bave a waiting list or bave you bad to turn people away for lack of ability to serve
tbem? What measures do you feel can be taken to resolve this problem?
WhenDVIP first moved into it's new facility there was a limit of6 families only until new staff were hired
and trained. While this was occurring DVIP referred women to the Davenport or Cedar Rapids shelter.
Since that time DVIP has not carried a waiting list. Although DVIP has the capacity for 60 women and
children it has limited the allowable number in shelter to 30 or 32 because of the lack of staff to help ,vith
that number of people. When the becomes full we ,viII initially take the women in for over night and seek
other shelter within a 24 hour period.
How many people are currently on your waiting list? N/A
11. In what way (s) are youl' agency's services publicized:
Phone book, radio, TV, general media contacts, fundraisers, brochures, posters, other human service
agency's, hospitals, law enforcement, volunteer alert, referrals, speaking engagements, word of mouth, to
name a few.
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AGENCYDomestic Violence Intervention Prol:ram
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GOAL:
To provide free for battered women and their children, confidential safe shelter, counseling, support
groups, phone counseling and education about the dynamics of domestic violence in Johnson. Cedar,
Iowa, and Washington Counties,
OBJECTIVE A:
To provide shelter to 175 battered women and 225 of their children with emergency shelter when fleeing
their homes to escape being battered on a 24 hour a day basis.
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L To maintain accountability to women, board and community by remaining stiffed 24 hrs. a day.
2, Provide training set by Iowa Criminal Code 236 to all staff and volunteers that do direct service work.
3. Build volunteer pool to 75 by providing four trainings in fiscal year 96,
4, To network with agencies that also deal with domestic violence, such as law enforcement, hospitals,
court systems and hwnan'service agencies.
OBJECTIVE B:
In FY96, provide an estimated 6,000 women with 24 hour access to domestic abuse crisis line,
TASKS:
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2. To continue utilizing volunteers on an on call basis and provide volunteers with a beeper.
3, To maintain call forwarding option on phone service.
4. Train and update sta1f/volunteers with community infonnation and referrals as well as communil)'
resources. .
5, Maintain the 1.800 hotUne for FY96,
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OVIP \vill serve an estimated 100 women in a support group setting in FY96.
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I. DVIP will let women know about support and education groups through it's infomtation packet and
brochure.
2. OVIP will keep all other agencies apprised of it's groups in FY96 by mailing and posting flyers
throughout the Johnson county area.
3. Will provide a trained group facilitator and use curriculum that is specific to domestic violence
victims.
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AGENCY Domestic Violence Intervention Prol:f3m
OBJECTIVE D:
To provide 225 women with counseling services; to include supportive shorttenn counseling, infonnation
on domestic violence, referrals to community resources, and to address their immediate needs and goals.
TASK:
1. To provide 24 hour coverage by trained staff to address issues raised with residents.
2. To provide training for volunteers who choose to counsel women.
3. To provide a confidential space for women who want/need counseling who may not be in shelter.
4. To continue to network with other community agencies.
OBJECTIVE E:
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To educate the community about problems facing women who are victims of domestic violence; including
services available, dynamics of abuse, intervention, prevention, and program needs.
TASK:
1. Maintain a wide distribution of printed materials.
2. Solicit groups, especially of high risk, professionals, and adolescents to speak to.
3. Develop a media packet about services, and Speakers Bureau.
4. Solicit other Human Service Agencies to train their personnel about the dynamics of domestic abuse.
OBJECTIVE F:
To provide services that address the needs of children affected by violence and offer parcnts support and
alternatives to physical punishment.
TASK:
I. To provide activities for children in shelter to help build self-esteem, teach \lOnflict resolution skills
and to address developmental needs. .
2. To work closely \vith the public school system so that children's needs are being met educationally as
well as emotionally while child is dealing with crisis.
3, Maintain a safe space for children in shelter for activities and groups.
4. To address parent concerns and children's needs as part of intake and plauning.
5. To offer support groups for children in shelter with a trained facilitator.
OBJECTIVE G:
To provide free furniture to people who do not have the resources to purchase such furniture on their own.
TASK:
1. To make community aware of the need for donated furniture by use of service organization
newsletters, speaking engagement, and media.
2. To continue efforts to secure volunteers for pick up and delivery of furniture.
3. To continue to network with area agencies to help meet furniture needs in tilC Johnson County area.
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AGENCY Domestic Violence Intervention Prol:ram
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1. 10.5 FI'E at a minimum.
2. 50 to 75 volunteer staff
3. One Americorp (VISTA) Volunteer,
4. Two beepers
5. Three incoming rolI-over phone lines.
6. Cowiseling room
7, Two group rooms
8. Children's play and group room.
9. Information packets, supplies & resources for staff
10. Administrative space & computers
I I. Building/Iiability insurll!1ce
12. Group Curriculum
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HUMAN SERVICE AGENCY BUDGET FORM
Director
Jean !1ann
Agency Name : Elderly Services Agency
Address : 28 South Linn
Phone: 356-5217
Completed by : Jea Mann
City of Coralville
Johnson County City of Iowa City
( United Way of Johnson County
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CHECK YOUR AGENCY'S BUDGET YEAR
Approved by Board :
1/1/95 - 12/31/95
4/1/95 - 3/31/96
7/1/95 - 6/30/96
10/1/95 - 9/30/96
on 9/13/94
(date)
xx
COVllR PAGE
Program Summary: (Please number programs to correspond to Income & Expense Detail,
i.e., Program 1. 2, 3. etc.)
Program 1 Chore: refers workers to raKe care of the yard. the house and
the provision of in-home and/or respite care. Subsidized chore provides
lawn care, snow removal and heavy cleaning for low-income clients.
Program 2 Outreach: provides volunteers to help elderly clients with a
variety of needs as well as providing opportunities for helping others
throughout the community for R&SVP (Retired and Senior Volunteer
Program) members. Outreach infonns people about available services and
links them to these sources of help. Shared Housing matches homeowners
with tenants who want lower rent in exchange for providing help around the
house. Homeowners gain companionship, help with chores and money
from rent.
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Program 3 Housing repair includes a program for homeowners 62 and
over in Iowa City who have low or moderate incomes and assets; there are
similar services for Coralville and rural Johnson County elderly on a smaller
scale. The program provides repairs and ininor home modifications related
to safety.
Program 4 Case Management: provides assessment, care plans and
monitoring for elderly with very complex needs. A team of 20-25 health
care professionals meets bi-weekly to discuss complicated problems and
devise suggestions for care. The care plans are monitored by a staff member
who coordinates arranR;ements among the agencies/hosp'itals.
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3/31/94 3/31/95 3/31/96
United Way of Johnson County -- $ $ $
Does Not Include Designated Gvg. 26,120 . 26,620 30,000
FY94 FY95 .FY96
City of Iowa City $ 48 75n $ ~, nnn $ ~n Inn
Johnson County $ 14,500 $ 15,080 $ 20,588
City of Coralville $ 600 $ 1,500 $ 2,000
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BUDGET SUMMARY
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AC'IUAL TIllS YEAR BUDGETED
LAST YEAR PROJECTED NE..TI YEAR
Enter your Agency's Budget Year => FY94 FY95 FY96
1., TOTAL OPERATING BUDGET
(Total a + b) 237.495 217.266 , 227.839
a. Carryover Balance (Cash
from line 3, previous column) 5,204 9.866 5.745
b. income (Cash) 232.291 207.400 222.094
2. TOTAL E.."<PENDITURES (Total a + b) 227,629 211.521 222.255
a. Mmj"j~tratlon 19.832 30.2Jl) 25.203
b. Program Total (List Frogs. Below) 207.797 181,277 197.052
1. Chore 45.800 41,004 47,083
2. Outreach 64.225 60,076 ' 64.103
3. Housing Repair 35,627 29,372 31.761
4. Case Management 34.810 45.461 54.105
5. SSI Outreach Project (2) 14.249 0 0
(3) 13.086 5.364 0
6. Flood Outreach
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3, ENDING BALANCE ( Subtract 1 . 2) II 9,866 (4) [I 5.745 II 5,584 I
4. IN.KIND SUPPORT [fatal from
Page 5) 171,801 175.640 168,640
5. NON-cASH ASSETS 2.617 9.617 11.417
Notes and Comments:
(1) FY95 administrative costs inflated by purchase of computer & laser printer with funds from
one-time only bequest.
(2) & (3) SSI Outreach Project and the Flood Outreach Project are not listed on the cover page
because these programs were terminated in FY94 and FY95 respectively.
(4) The FY94 ending balance includes a bequest of $6,212 to be used for the purchase of equipment.
Operating funds make up the remaJnder,
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INCOME DETAIL
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AC'IUAL TIllS YEAR IBUDGETED ADMINIS- PROGRAM PROGRAM
LAST YEAR PROJECTED NEXT YEAR '!RATION I 2
C FY94 FY95 FY96 Chore Outreach
Local Funding Sources - 119,458 111,045 130,688 14,673 26,156 35,087
List Below
a. Jonnson county 14,500 15,080 20,588 2,059 4,735 12,559
b. City of Iowa City 48,750 51,000 60,100 9,015 12,020 16,828
c. United Way 26,245 27,465 30,000 3,599 8,401 5,700
ct. City of CoralVUle 600 1,500 2,000 1,000
e. cDBl1 ~m Hse Repair 15,999 16,000 18,000
f. CDBG IC Flood Program 13,364
2. State. Federal. 89,002 75,990 72,041 20,163 23,912
Foundations-List Below
a. lie ge .M. on AgU1g (1 )79,699 (2) 64,901 60,952 9,074 23,912
o. JcHD ~uOSlcuzeC1 Chore 9,303 11,089 11,089 11,089 ,
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a. way 3,515 3,365 3,365 3,365
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O. Uther Contrloutlons (3 )18,898 12,500 12,500 8,034 700 566
4. ~peClall!ovems- 371 1,000 1,000 1,000 0 0
List Below
a. IOwa 'Koaa ces 371 1,000 1,000 1,000
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6. Net Sales of Materials 635 2,500 1,500 1,500
RSVP afghans/T shirts
I. lmereSl mcome 122 200 200
8. Other- List Below 290 800 800 400 400
Including Miscellaneous
a. ;,narea noustng tees 290 400 400 400
o. MiSCellaneous 400 400 400
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ge 2. line Ib) 232,291 207,400 222,094 24,107 47,019 64,830
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(3) One-time bequest of $6,212 lnfiates tills figure3 99
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INCOME DETAIL
(continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM
3 4 5 6 7 B
Hse Rep Case Man SSIOR Flood OR
1. Local Funding Sources - 25,309 29,463
Ust Below
a. vo son county 1,235
o. City Of Iowa City 5,409 16,828
c. United Way 900 11,400
d. City of Coralvl1le 1,000
e~ CDBG Sm Hse Repair 18,000
l. CDBG IC flOOd Program
2. State. Federal. 5,000 22,966
Foundations-Ust Below
a. He ge M on AgIng 5,000 22,966
b. JCHDsuomdtredChore
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3. Contrtbutions/Donations 1,492 . 1,708
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b. er Contrtbutions 1,492 1,708
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6. Net Sales of Materlals
RSVP algtlans/T shirts
'I. Interest income 100 100
B. Other- List Below
Including Miscellaneous
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EXPENDITURE DETAIL
ACTUAL 11IISYEAR BUDGETED ADMINIS. PROGRAM PROGRAM
LAST YEAR PROJECTED NEXT YEAR TRATION I I 2
C. SaJar1es FY94 FY95 FY96 Chore Outreach
138.440 130.100 139,517 9,141 30.530 47,374
:t. Employee Benefits
and Taxes 20.129 21,403 24.227 2,690 4.532 7,924
:3. Sta1i Development 62 500 500 100 100 200
4. ProJessional (3)
Consultation 4,329 4,500 4,500 4.500
5. Publications and
Subscriptions
6. Dues & Memberships 264 285 (4) 285 285
7. Rent
8. Utilities
9. Telephone 2,432 2,900 3,000 197 657 1,019
10. Office Supplies and
Postage 2,768 3,000 3,455 226 757 1,173 '
11. Equipment (1) 7.000
Purchase/Rental 3,528 1,800 1,800
12. Equipment! Olllce
Maintenance , 1.135 1,560 1.600 400 1,200
" 3. Printing & PubliCity 3,155 3,200 3,600 236 787 1,222
'14. Local 'transportation 3,420 3.500 3,500 526 367 1,375
15. Insurance (5) 2,922 3,600 4,027 4,027
16. Aud1t (6) 3,425 2,475 2,475 2,475
17. Interest
HS. uwer (Specify):
JCHD chore workers 5,567 6,353 6,353 6,353
19. Hse Rep contractors 30,999 16,965 19,200
2U. Program Expenses (2) 1,544 1,000 1,000 1,000
21. RSVP expenses 3,372 2,816 2,816 2,816
22. MiScellaneous 138 364 400 400
TOTAL EXPENSES (show also
on Page 2, Line 2,2a,2bl 227,629 211.521 222,255 25,203 47,083 64,103
Notes and Comments:
(1) One.time bequest used to buy equipment. (2) KHAK Xmas money and donations spent on needy elderly.
(3) Services of bookkeeper (4) National Assoclation of Social Workers' fees & Iowa license for Direct6r.
(Pj) Artificially reduced. part paid In June of FY93. (6) Increase due to admln. of flood money & SSI.
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Elderly SeIVices Agency
EXPENDI11JRE DETAlL
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(continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM
3 4 5 6 7 8
Hse Rep Case Man SSI OR Flood OR
1. es
9,850 42.622
2. Employee Benefits
and Taxes 2,001 7.080
3. Stall' Development 100
4. Professional
Consultation
5. Publications and
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Subscrtptions
6. Dues & Memberships
.
7. Rent
8. Utilities .
9. Telephone 212 915
10. Office-Supplies and
Postage 244 1,055
11. Equipment
Purchase/Rental
12. Equipment/OTIi'ce
Maintenance
13. Printlng&Publ1City 254 1,101
14. Local Transportation
1.232
15. Insurance .-
16. Audit
17. Interest ,
18. er peClly):
JCHD chore workers
19. Hse Rep contractors 19,200
20. Program Expenses
21. RSVP expenses
22. Miscellaneous
TOTAL EXPENSES (show also (1)0 (2) 0
on Page 2, Line 2,2a,2b) 31. 761 54,105
I~O[eS ana comments:
(1) & (2) SSI Outreach and Flood Outreach terminated FY94 & FY95 respectively.
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AGENCY
Elderly Services Agency
SALARIED POSmONS
FiE" ACTUAL TIllS YEAR BUDGETED %
(Osition TItle / Last Name LAST YEAR PROJECTED NEXl' YEAR CHANGE
Last TIlls Next FY94 FY95 FY96
Year Year Year
see page 5a
Total Salaries Paid & FiE' 5.96 5.16 5.50 138,440 130,100 139,517 7%
* Full-Time Equivalent: 1.0 = Full Time: 0.5 = Half-time; etc.
RES1RICTED FUNDS: FY94 FY95 FY96
(Complete Detail, Pages 7 and 8) i
Restricted by: Restricted for:
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Heritage Agency on Aging Eldercare (chore) 7.664 9,074 9,074 0%
Heritage Agency on Aging Info & Assistance 11.410 11.410 11,410 0%
Heritage Agency on Aging Case Management 20.986 20,986 20.986 0%
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Heritage Agency on Aging Housing RepairS 0 2,750 5,000 82%
State of Iowa Retired & Senior Vol. 11,890 12,502 12,502 r
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(,oHe Dept. u si e ores 11, 11. M,
MATCHING GRANTS FY94 FY95 FY96 ~
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Grantor/Matched by: HAM 7,664 9,074 9,074 1:
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,,- Heritage Chore/Local Funders Local 31,522 31,804 . 37.945
..l HAM 10,810 11,410 11,410 I;,
Heritage Info & Assist/ Local Funders Local 21,127 21,767 12,526
\ HAM 11.890 12,502 12,502
Heritage RSVP/Local Funders Local 21,305 14,601 16,266
~ HAAA 20,986 20,986 20.986
Heritage Case Management/Local Funders Local 14,544 24,745 33.251
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IN-KIND SUPPORT DETAIL FY94 FY95 FY96
157,752
5.409
158,000
9,000
8,640
160,000
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office space 8,640
8,640 0%
171,801
175,640
168.640 -4%
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FTE' LAST YEAR PROJECTED NEXT YEAR CHANGE
Postlon Title I Last Name ILast 1'I111S Next FY94 FY95 FY96
Year Year Year
Director Mann 1.0 1.0 1.0 34,180 35,500 36,565 3.0%
Chore Coordinator Smith 1.0 1.0 1.0 22.416 23.400 24.336 4.0%
Case Management Ferrel 1.0 1.0 1.0 22,714 23.700 24.648 4.0%
Shared Housing Purdy 1.0 1.0 1.0 19,600 20,500 21.320 4.0%
R&SVP I Outreach Cook 1.0 1.0 1.0 22,714 23,700 24,648 4.0%
Program Assistant 0.0 0.0 0.5 0 0 8,000 nla
SSI Project Yuculs .63 ,00 ,00 10.548 0 0 nla
Flood Outreach Crane .28 ,16 ,00 5,729 3,300 0 -100,0%
Clerk .05 ,00 ,00 539 0 0 nla
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TOTAL==> FY94 FY95 FY96
20,129 21.403 24,227
1 .1 1 . 7
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BENEFIT DETAIL
TAXES AND PERSONNEL BENEFITS
( (Ust Rates for Next Year)
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Retirement
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Health Insurance
$ 175 permo.: 2.5ind.
$ per mo.: family
4,826
Dlsa ty Ins.
9 per mo.
Life Insurance
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er: Long Tem are
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How Far Below the Salary Study Committee's
Recommendation Is your Director's Salary?
Sick Leave Polley: Maximum Accrual_240 Hours
~days per year for years all to
_days per year for years _to
4,050
5,250
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Months of Operation During
Year: 12
Hours of Service: 8:00 . 4:00
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10 days per year for years 1 to 4
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13 days per year for years 5 to 8
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15 days per year for years 9 plus
20 da (director on! ) an
Holidays:
12 days per year
Work Week: Does Your Staff Frequently Work more, Hours Per Week Than They Were
Hired FoI'? Yes XX No
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How Do You Compensate for Overtime? J9f. TIme OII
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DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments:
Minimum Maximum 'Dental insurance included in
Retirement :n $ 122/Month 11 13
Health Ins. 12 $ 150 /Month (1) 0 12 Health Insurance.
Disabill ty Ins. 1 $ 33 /Month 1 1
Life Insurance 5 $ 10 /Month ,5 .5 "At the end of each fiscal year
Dental Ins. 2 $ . _/Month 0 2 staff can use option to convert
Vacation Days 20 :n Days 10 15" unused sick leave to vacation
Holidays 12 12 _ Days 12 12 hours: 3 sick to 1 vacation day
Ot Sick Leave 12 12 Days 12 12
POINT TOTAL 79.5 465 675
(1) Staff declined health/dental insurance because of ill coverage
through spouse.
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Elderly Services Agency
(Indicate KIA if Kat Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only--Exclude Board Restricted)
A, Name of Restricted Fund Subsidized Chore Program
1. Restricted by:
Johnson County Health Department
2. Source of fund:
Iowa legislature
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providing help with chores to low-income eld.
4. Are investment earnings available for current unrestricted expenses?
Yes XX No If Yes, what amount:
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earnings available for current unrestricted expenses?
5. Date when restriction became effectiv!i!: Julv 1, 1994
6. Date when restriction expires: June 3D, 199:'
7. current balance af, this fund: 0
B. Name of Restricted Fund
Retired & Senior Volunteer Program
1. Restricted by:
2. Source of fund:
Iowa Department of Elder Affairs
Iowa legislature
J. Purpose for which restricted:
55+ volunteer program
4. Are investment
Yes
XX
No If Yes, what amount:
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~uly 1, 1994
6. Date when restriction expires:
7. current balance of this fund: 0
June 30, 1995
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Small Repair Program
1, Restricted by:
City of Iowa City
2. Source of fund:
Community Development Block Grant Eunds
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3. Purpose for which restricted: repairs/modifications to homes oE low/
mod lncome b2+ people in Iowa City
4. Are investment earnings available for current unrestricted expenses?
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July t, 1Qq"
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6. Date when restriction expires:
7. Current balance of this fund:
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Elderly Services Agencv
(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
(,\. NalIle of Restricted Fund
1. Restricted by:
Eldercare funds
Heritage Area Agency on Aging
2. Source of fund:
Older Americans' Act, US Congress
chore help for 60+ elderly
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses.?
Yes XX No If Yes, what alIlount:
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5. Date when restriction becallle effective: July 1, 1994
6. Date when restriction expires: June 3D, 1995
7. Current balance of this fund: 0
B. NalIle af Restricted Fund
Information & Assistance (Outreach)
1. Restricted by:
2. Source of fund:
Heritage Area Agency on Aging
Older Americans' Act, US Congress
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3. Purpose for which restricted: provide information & assistance to elderly
and link them to needed services
4. Are investment earnings available for current unrestricted expenses?
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5. Date when restr~ction becallle effective:
6. Date when restriction expires:
June 30, 1995
July 1, 1994
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7. CUrrent balance of this fund:
C'. NalIle of Restricted Fund
Case Hanagement
Heritage Area Agency on Aging
1. Restricted by:
2. Source of fund:
State of, Iowa Legislature
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3. Purpose for which restricted: provide coordination of services to high-
risk elderly
4. Are investment earnings available for current unrestricted expenses?
Yes XX No' If Yes, what amount:
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5. Date when restriction became effective:
6. Date when restriction expires:
June 3D, 1995
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7. current balance of this fund: 0
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Eide~fy'sel:vices Agency"
(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
A. Name of Restricted Fund
Housing Repair
()
1. Restricted by:
Heritage Area Agency on Aging
2. Source of fund:
Iowa Legislature
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3. Purpose for which restricted: repairs related to safety of low-income rural
elderly in Johnson County
4. Are investment earnings available for current unrestricted expenses?
Yes XX No If Yes, what amount:
5. Date when restriction became effective: Julv 1, lqq4
6. Date ~lhen restriction expires: June 30, 1995
7. Current balance of this fund: 0
B. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?~)
Yes No If Yes, what amount:
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6. Date when restriction expires:
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7. CUrrent balance of this fund:
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1. Restricted by:
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4. Are investment earnings available for current unrestricted expenses?
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5. Date when restriction became effective:
6. Date when restriction expires:
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7. Current balance of this fund:
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AGENCY HISTORY
(' (Using this page ONLY, please summarize the history of your agency, emphasizing
." Johnson county, telling of your purpose and goals, past and current activities and
future plans. Please up-date annually.) .
Elderly Services Agency was founded in July of 1980 to serve Johnson County's
elderly. Its mission is to help people 60 and over remain safely in their homes as
long as possible. ESA started with a director, a half-time chore worker and a
receptionist. In 1983 the chore program became full-time. The program refers
people whose, police records and business references have been checked to
elderly who need help with chores. In 1984 we eliminated the receptionist
position and started an outreach program with that money. 50 student volunteers
visited and called our elderly clients. A shared housing program began in 1985; we
combined that with calls and visits by the coordinator to our frailest elderly. In
1986 the Board of Supervisors began to contribute funding to the agency; we also
started a small housing repair program with $1,000 from Iowa City. That program
now has $16,000 for small repairs and to pay a part-time professional contractor
for oversight. In FY95 , Coralville and the Heritage Area Agency on Aging
contributed funding for housing repair in Coralville and the rural areas of the
county. In 1988 Gannett awarded ESA $45,000 to start a case management
program which provides a team of experts to work on the toughest client
problems. After the grant was over, the City, County and United Way and the
Heritage Agency began to provide financial support. In 1990, the state and the
federal ACTION program began funding for RSVP half-time. We combined that
C' program with all our other volunteer efforts to make a full-time position. In 1992
ESA received two new grants (1) to find people eligible for SSI from the Social
Security Administration and (2) a grant from national MRP and HUD offices to
interest lenders in_providing home equity conversion loans. In FY94, RSVP
continued to be involved in a collaborative effort with UI education students and
Big Brothers/Big Sisters to develop reading and writing skills in elementary school
children. The flood continued to disrupt the lives of many elderly people
throughout FY94 and into FY95. ESA sends out contractors and clean-up crews.
\~ The City of Iowa City and the Heritage Area Agency on Aging fund our efforts in
\ that direction.
.
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In June of 1993, ESA and Ecumenical Towers sent a survey to 600 randomly
selected elderly in Johnson County to detennine unmet needs related to
remaining in their homes, The findings of the survey reemphasized the
importance of housing repair and modification for disability to help keep people
safely at home. Our future goals include writing a grant to develop additional
funding toward that end for rural Johnson County. We are exploring that
possibility through the Department of Economic Development CDBG fund
competition for housing repair, We continue to explore the interest in ECHO
Housing (a separate unit like the Amish grandparent house) which provides a
moveable housing unit to put on family property, We await the implementation of
an award for a HUD -funded ECHO housing program in Iowa for that to develop
further. We also plan to revamp our advertising methods and to work with other
agencies to help strengthen knowledge about services throughout the community.
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ACCOUNTABILITY QUESTIONNAIRE
A. Agency's Primary Purpose
ESA's primary purpose is to keep elderly people safe and comfortable in their own
homes so that they can avoid a nursing home until that level of care is needed. Our
programs help provide a safe home environment and a network of corrununity
support from agencies, volunteers and concerned professionals.
('
B. Program Name(s) with a Brief Description of each:
(1) Chore refers workers to take care of the yard, the house and the
provision of in-home and/or respite care. Subsidized chore provides lawn care,
snow removal and heavy seasonal cleaning for low-income clients.
(2) Outreach provides volunteers to help elderly clients, especially the
frail, with a variety of needs as well as providing opportunities for helping others
throughout the community to R&SVP volunteers. It informs people about available
services and links them to these sources of help through the provision of
information, referrals and advocacy. Tenants for shared housing provide in-home
services in exchange for lower rent. Elderly people gain companionship, help with
chores and money from the rent.
(3) Housing Repair includes a program for homeowners 62 and over in Iowa
City who have low/moderate incomes and limited assets. There are similar
services for Coralville and rural Johnson County elderly on a smaller scale. The
program provides repairs and minor home modifications related to safety.
(4) Case Management provides a coordinator to provide professional
assessment of clients with very complex needs and to monitor care plans set up by
inter-agency planning with family and health care professionals.
C. Tell us what you'f1eed funding for:
We need funding for a new half-time person to help with the chore program
and with housing repair. We also need money for staff raises and always increasing
costs for audit services. insurance, bookkeeping and operating expenses.
D. Management:
1. Does each professional staff person have a written job description?
Yes XX No
2. Is the agency Director's performance evaluated at least yearly?
r.
Yes
XX
,
No
By whom? Board of Directors
E. Finances:
1. Are there fees for any of your services?
Yes XX No
a) If yes, under what circumstances?
We charge the homeowner up to $25 at the time of the signing of the lease
agreement between the homeowner and tenant. Tenants pay on a sliding scale.
We bill the state for case management assessments at $44 each.
b) Are they flat fees XX or sliding scale XX
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c) Please discuss your agency's fund raising efforts, if applicable:
Our annual fund-raiser letter goes to present and retired Board members and all
( but our low-income clients. We raise money through Hospice road race. We file
for third-party reimbursement for case management assessments at $44. RSVP
sells afghans to raise money for program needs.
F. Program/services:
Example: A client enters the Domestic Violence Shelter and stays for14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and Units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the ~ast two
comolete budget years.
Enter Years - FY93 FY94
1.
How many Johnson County
residents (inClUding Iawa
City and Coralville) did
, your agency serve?
Duplicated
Count
tJnduplicated
Count
Duplicated
Count
tJnduplicated
Count
3a. Duplicated
Count
1,200
1,224
la.
9,224
9,900
lb.
1,153
1,177
2a.
7,792
8,450
2.
How many Iowa City residents
did your agency serve?
2b.
974
911
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residents did your agency
serve? ,-
3b. tJnduplicated
Count
100
. 102
4a.
Total
94,975
92,876
4.
How many units of service
did your agency provide?
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4b. To Johnson
County Residents 92,876 %,975
5. Please define your units of service. For chore we use the number ot hOurs
of service and the number of different jobs. For R&SVP and other Outreach efforts,
we use the number of volunteer hours contributed and the number of home and
telephone visits. We count calls in, calls out, walk-ins, referrals made and referrals
received: For shared housing we use the number of inquiries, interviews, home
and telephone visits. For case management we count staff visits in the home, on
the phone, in the office and in the hospital. For housing repair we use the number
of ,homes involved.
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i We compare results with objectives and tasks every year and we measure over time
, \ against our long-range goals set by the Board. We also ask clients about their
III satisfaction with the chore program, shared housing, case management and the
: \ volunteer programs. People sign off if they are satisfied when work is completed
~j ( for Housing Repair. .
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7. In what ways are you planning for the needs of your service population in
the next five years:
We plan to target needs of the elderly by developing new solutions for housing
problems and new ways to use RSVP creatively to help the elderly and work with
young people. We will continue to expand case management to reach the rural
townships in Johnson County and work collaboratively with other agencies to
strengthen the programs for elderly people. We plan to meet the need for
housing repair and modification in the rural areas of Johnson County. RSVP will
continue to provide much needed volunteer time to fill needs funding cuts will
create for human services, helping in the schools and among the elderly. 'Case
management's role will be critical in the proposed health care refonn. We will
work to bring functional assessments into federally funded housing sites for the
elderly to make sure people are receiving the services they want and need.
8. Please discuss any other problems or factors relevant to your agency's
programs, funding or service delivery:
Our principal problem is inadequate support st.aff. Without that staff support, we
find it difficult to meet all the requirements of our funders for reports and to serve
the clients adequately at the same time.
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9. List complaints about your services of which you are aware:
The phones are busy or the answering machine is on. Clients want a shorter
turn-around time for chore help than we are sometimes able to provide. Housing
repair lags behind because the contractors who do the work put little jobs last.
People and organizations tend to want RSVP volunteers to do more for them than
the volunteers actually want to do.
10. Do you have-a waiting list or have you had to turn people away for lack of
ability to serve them? What measures do you feel can be taken to resolve
this problem:
In'the housing repair program, we have people waiting for contractors to come to
do the work. Elderly people living in mobile homes and needing home repairs are
hard to help. Few contractors will work on trailers. Little, if any, money is
available to people living in decrepit trailers in rural areas. We will seek funding
from foundations to help.
How many people are currently on your waiting list: 15 in the repair program
11. In what way(s) are your agency's services publicized:
We have a formal publicity program with planned advertising for each month
of the year through the media [radio, television, the newspapers, etc.) We do quite
a bit of public speaking to local social, religious, and community organizations. We
cooperate with United Way during their campaign and publicize our agency then.
We put out an updated brochure every year on all services for the elderly related to
staying in the home as well as a brochure just for Elderly Services, another for
shared Rousing. several for RSVP, one for case management and another for
housing opportunities. We will be working on a new plan for distributing the
infonnation we have in FY96.
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GOALS AND OBJECTIVES FOR FY 96
To help 1,200' people from Johnson County who are 60 and
over remain in their homes safely and comfortably for as
long as possible.
CHORE PROGRAM
Objective A: To help 800 elderly maintain their residences by providing
9,500 hours of assistance with household chores
Tasks:
1. Maintain a list of 50 workers with good job references, a
clean police record, experience with ordinary chore work
and knowledge of necessary tools
2. Advertise for, screen, interview, refer and provide
oversight for an average of 20 to 40 workers in an average
of 455 jobs each month, negotiating a wage of $6 an hour.
(plus a 50 cent charge for gas when the machine worker's
machine is used).
3. Administer the Johnson County Health Department
Subsidized Chore Program for low-income clients in
compliance with the regulations set up by the State
Department of Health, aiming to serve at least 61 clients,
"primarily for the removal of snow and lawn mowing,
providing at least 1,058 hours of help.
4. Purchase and maintain 15 lawn mowers and five snow
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blowers for clients who do not own them but need that
service as well as tools as needed.
5. Assess each client using the Functional Abilities Screening
Evaluation (FASE), making referrals as appropriate.
Objective B: To provide at least 65' people 12,000 hours of In-home care
when they are ill
Tasks:
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1. Recruit 12 to 15 workers with experience in caring for the
elderly, a clean police record and good job references to
work at $6 an hour (except for overnight, which is $35 for 8
hours) for an average of 1,000 hours a month.
2. Assess each client using the Functional Abilities Screening
Evaluation (FASE), making referrals as appropriate.
3. Work with the case management leam to set up case plans
using chore services as necessary.
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Objective C: To find volunteers to provide 1,100 hours of services at no
cost to low and moderate income elderly
Tasks: 1. Recruit. 100 to 150 volunteers from social fraternities,
sororities, and community organizations to provide 1,100
hours of seasonal help with chores for low and moderate
income elderly.
2. Coordinate efforts of professional societies volunteering
help with household maintenance tasks (e,g. seasonal
furnace and air conditioner servicing).
Resources needed to accomplish Chore program:
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and office space
2. Desks
3. Table
4. Chairs (3)
5. Book shelves, storage closet
6. Computer, answering machine, calculator, copier, telephone
and fax
7. Van (storage and delivery of equipment and food)
8. Office supplies 0
9. ,~awnmowers, rakes, hedge trimmers, snow blowers,
shovels, and all other tools connected with simple/ordinary
home maintenance.
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Cost of chore program:
$ 41,004 in FY 95
$ 47,083 in FY 96
OUTREACH PROGRAM
Objective A: To direct a Retired and Senior Volunteer Program made up
of 220 people 55 and over from Johnson County
Tasks: 1. To work with Advisory Council made up of ten
representatives from diverse community groups and one
member of the ESA Board of Directors
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2. To maintain the number of active RSVP volunteers 55 and
over at 220, each, one contributing at least one hour every
three months.
3. To maintain 75 volunteer stations for RSVP members
4. Write and submit new stories on volunteers in RSVP
stations to three local newspapers. Appear on three radio
programs and three television programs to promote RSVP
membership
5. To maintain the present' level at 24,000 hours of community
service on the part of RSVP volunteers
6. To make 25 presentations about RSVP to community groups.
7. Hold recognition celebrations for RSVP volunteers at least
twice during the year.
8. Raise a 30% match for the ACTION grant dollars in FY96.
Objective B: To provide information and assistance to 250 Impaired
elderly clients and to inform an additional 1,500 older
people in Johnson County about services available to them.
Tasks 1. To recruit, train and supervise 40 volunteers from the UI
and the community
2. To train volunteers to recognize common infirmities of old
age, deal with older people in a positive way and use 1,600
home and telephone visits to learn about aging at the same
'Time that they record and report potential problems they
enco unter
3. To teach volunteers about resources in the community so
,
that they can make referrals appropriately, both within ESA'
and to other agencies in the community
4. In coordination with the Ecumenical Housing Consultation,
arrange a forum in September for all agencies in Johnson
County serving the elderly to address problems involved in
informing the public about all the services available to
them
5. To recruit one professional marketing person as a speaker
for the forum addressing how to publicize available
services more effectively throughout the county
6. To update annually our brochure on the services in Johnson
County and distribute throughout the community in at least
two innovative ways in addition to those traditionally used.
7. To enlist 6-8 volunteers for the quarterly federal food
distribution program each quarter and make 20 home
deliveries to the homebound
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8, To write one comprehensive article for the media about
available services in Johnson County related to maintaining
independence in order to counter the trend' reported In our
1994 survey (up to 33% of the respondents claimed, lack of
knowledge about services available).
9. Publish one article In the "Iowa City Press Citizen" about
Medigap insurance and its importance because only 46% of
the respondents to our 1994 survey had Medlgap insurance,
compared to the national average of 74% in 1989.
10. To serve Johnson County as an advocate for older people by
serving on the Johnson County Task Force and by working
with agencies within and outside of Johnson County when
issues affect older people across the state, e.g. the state.
wide Sub-committee on Elder Abuse, the Substitute
Decision Makers' Task Force and Senior Issues Conference.
11, To serve as a resource for the elderly and their families,
maintaining current Information to answer 10,500 queries,
making 2,100 referrals to other sources of help and
receiving 1,200 referrals from other agencies
12. To update and disseminate the ESA booklets on available
housing opportunities and services in Johnson County for
elderly and handicapped
13. To have a staff social worker visit 170 very frail elderly
,peopie to encourage them to take advantage of volunteer
help, housing repair, chore service, case management, and
any other services available.
14. To have other staff follow up on the~e home visits by
calling to offer services again, e.g. volunteers, housing
repair, case management.
~~ Objective C: To coordinate a shared housing program to provide
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independence by remaining In their own homes
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Tasks 1. To recruit 30 homeowners 60 and over who are Interested In
sharing their homes in exchange for services,
companionship and/or for a moderate rental income.
2. To advertise for prospective tenants in the "Daily Iowan"
and the "Iowa City Press Citizen" as well as through the U I
Student Union and the Financial Aid Office, aiming to have
100 people fill out applications
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3. To screen and match 25 homeowners and tenants;
monitoring the relationship by home visits and telephone
calls monthly to
(a) assess client satisfaction and
(b) make referrals to available services as needed
Resources needed to accomplish the Outreach program:
.
1. One full.time staff person for the RSVP/volunteer program,
one half-time staff person to run shared housing and two
part-time office volunteers
2. Desks, chairs, filing cabinets and office space for two
programs
3. Office supplies
6, Two computers, printers, one copier, two answering
machines, one fax and telephone services
7, Travel money for RSVP and outreach staff, both local and
long distance, and for RSVP volunteer travel to and from
volunteer sites, as well as funding necessary to supplement
RSVP state funds
8. Insurance money for coverage of RSVP volunteers through
CIMA, a Federal entity providing liability, accident, and
excess automobile insurance to program volunteers
.I1atlonwide, as well as professional liability for staff in
outreach roles
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$ 60,076 for FY95
$ 64,103 for FY96
HOUSING REPAIR e.ftOGRAM.
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Objective A: Identify 80 low and moderate Income elderly people who
live in Iowa City, Coralville and rural Johnson County who
are in need of small home r,epairs to insure their safety.
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for 10.15 hours a month to evaluate repair jobs, detail
specifications, oversee the completion of work and bill the
agency for payment.
2, Refer jobs to 15-20 local contractors, using names taken
from the Housing Rehabilitation approved list, especially
those with low-incomes and who are people of color
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3. Advertise the availability of the Housing Repair program
through the City of Iowa City newsletter, the "Senior Center ()
Post" and the "Involvement" newspaper
4. Administer the program according to the guidelines set out
in the Handbook for Small Housing Repair for Low/Moderate
Income Elderly published by the Iowa City CDBG planning
staff.
5. Refer elderly Iowa Citians in need of extensive home repair
to the Residential Accessibility Program, the Housing
Rehabilitation Program, or the Emergency Repair program.
Objective B: Provide a pilot housing accessibility program covering the
rural areas of Johnson County
.
1. Build two to four ramps for very low income, wheelchair-
bound rural residents unable to safely enter and leave their
homes.
2. Provide minor bathroom modifications for two to four
, very low income, rural residents in danger of losing their
independence because of bathroom accessibility problems.
Resources needed to accomplish these tasks:
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time contractor
2. Two desks, filing cabinets, chairs and office space
3. Office supplies
4. Access to computer, fax, answering machine, copier,
telephone service
r,'j Cost of Housing program
$ 29,372 In FY95
$ 31,761 in FY96
CASE MANAGEMENT PROGRM1.
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Objective A: To coordinate a Case Management Team of 15-25
professionals that meets bi-weekly to help solve complex
problems related to staying in the home as long as possible
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1. Identify and/or accept referrals for 68 people at high risk
for nursing home placement (e.g. during an illness or after
hospitalization)
2. Assess 500 elderly using the FASE (Functional Abilities
Screening Evaluation) to screen for high-risk clients
3. Conduct a formal assessment (KanSAS tool) on 68 clients
who score as high risk clients on the FASE
4. Convene a team meeting every other week for the RN's,
social workers, discharge planners, MD's, nutritionists,
pharmacists and other professionals, from community
agencies, UI Hospitals & Clinics, Mercy Hospital, the VA
Hospital and local nursing homes to solve problems related
to remaining at home
5. Coordinate four case management consortium meetings,
made up of agency directors represented at the bi-weekly
meetings of the case management team to set policy and
resolve problems
6. Write plans of care for each of the 68 clients taken Into
case management, to be approved by the client, implemented
by the team agencies, monitored by the coordinator and
updated at the prescribed intervals set' by the state
7. Conduct one community education program on the
availability of in-home care in Johnson County for 100
seniors at the Iowa City/Johnson County Senior Center and
'one education program for professionals on pre-screening
for nursing home patients eligible for Medicaid.
8. Organize, plan, and conduct at least fO,ur training sessions
for local agencies on the use of the KanSAS Assessment
Instrument and related procedures .
9. Educate physicians on the advantages of Case Management
to their patients by:
(a) a letter writing campaign, contacting 25 M.D.'s who are
primary physicians for our case management clients
(b) arrange an in-service for 40 physicians during "rounds"
at Mercy hospitals
(c) speak to 50 health professionals at two in-service
training sessions at University Hospitals
10. Visit all home health care agency directors in the county to
evaluate the efficacy of the case management team and
encourage their referrals
11. Prepare two articles about case management for the media.
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12. Complete two quality assurance reports on case
m~nagement policies,' procedures and standards for the Iowa 0
Department of Elder Affairs
13. In conjunction with the Heritage Area Agency on Aging,
plan and implement the Pre-Screening Program for
Nursing Home Placement scheduled for implementation
as a piiot project in Johnson & Linn counties on January 1,
1995.
14. Prepare a mailing to Johnson County/Iowa City businesses
on care giving for dependent elderly and employee
assistance available through Elderly Services
Resources needed to accomplish Case Management
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2. Two desks and office space
3. Three office chairs, one for visitors, two for desks
4. Filing cabinets
5. Office' supplies
6: Telephone and answering machine
7. Computer, printer, copier, printing service
8. Training materials for KanSAS and FASE tools
9. .Jravel money for mileage (1) when visiting clients (2) for
state ,meetings of all coordinators, directors and Area
Agency staff
,
Cost of case management:
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$ 45,461 in FY95
$ 54,105 in FY96
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Elderlv Services Agency
ADMINISTRATION OF ALL PROGRAMS
Objective A: To increase the effectiveness and efficiency of Elderly
Services' programs
Tasks:
1 . Examine the updated job descriptions at the annual
evaluation of each staff member, combining and, realigning
tasks to Increase job performance.
2. Encourage staff initiative in seeking funds and redesigning
programs to Improve service delivery to clients.
3. Examine agency programs critically, working with the Board
of Directors, to (a) evaluate outcome measures (b) consider
the relevance of each program to current social and
economic conditions (c) determine unmet needs the agency
might be able to fill (d) refine the involvement of the Board
in advertising available services throughout the county,
4. Hold a special Board and staff function after new Board
members are installed in November aimed at involving the
Board in advocacy for the agency and its programs and
encouraging a sense of unity of purpose with the staff.
5. Write a grant seeking funding for expansion of the housing
repair program in rural Johnson County to include
substantial modifications to accommodate disability.
6. Write a grant to fund support services to supplement those
..available for low-income elderly In Ecumenical Towers and
other federally funded. housing sites In Iowa City and
Coralville with the goal of preserving independent living for
as long as possible. '
Resources needed to oversee agency programs:
1. Executive Director's time, part-time accountant/bookkeeper
2. Desks, chairs, filing cabinets, bookcases and office space
3. Office supplies
4, Computer, printer, calculator, fax, copier, answering
machine
5. Services of certified public accountant to audit agency
6. Insurance to cover agency needs
Cost of overseeing agency programs:
$ 30,244 in FY95
$ 25,203 in FY96
121
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:w"MAN SERVICE AGENCY 3UDGET FORM
Ji:-ec:or :
patrici::t ',Tornan
C~ty of Coralv~lle
:c~~scn Cauntt C:ty of Iowa City
rrn~ted ~ay of Johnson County
,;genc,! ~Iame :
,;ddress
?hone
Emerqencv Housino Project
33..JN~ GiJbert; IC 5224{)
l'i1-01?fi -
Patricia Jordan
:=mp:..ated by
:~EC~ ,OL"R AGENCY'S 3UDGET ,EAR
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\au:~cr:=ec s:g~ac~=e:
:, :.. 95 1:/31/95 X
~/:/9S - 3/31/96
7/1/95 - 6/30/96
:~i:/95 - 9/30/96
on September 8, 1994
~dai:ei
COVER PAGE
Program Summar'!: (Please number programs to correspond to !nccme & Expense Deta~:,
i.e., ~rcgram 1, 2, 3, ace.)
Program 1. Shelter: The Emergency Housing Project (EHP) provides
short-term housing to individuals and families in need.In 1993,
EHP recorded a total of 1,277 guests for a total of 9,929 nights
stayed. The shelter component also consists of daily breakfasts,
nightly snacks, and a Sunday dinner (when bus service to the Salvation
Army dinner is unavailable.
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Program 2. Counseling/Assistance: In November of 1993, EHP launched
"Early Bird," a remedial program designed to assist each EHP client ()
in designing and implementing a plan of action suited to the individual ~
needs. Partiq~pation in "Early Bird" is mandatory, and the individual
is followed on a weekly 9asis, with his or her progress monitored.
In May of 1994, EHP launched "The Wrong Stuff," an alcohol- and
drug-abuse program designed to assist those EHP clients (estimated
at 25-30%) who are either currently in recovery"or who have
exhibited signs of current abuse. As with "Early Bird," participation
in this program is mandatory.
r.,
~ I
Local Funding Summary : 4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson County -- $ 7,500 $7,800 $10,000
Does Not Include Designated Gvg.
F'l94 F'l95 FY96
C~t, of Iowa Cit, $ 3,500 1$5,250 1$ 8,000
Johnson Count, $ 4,000 $ 4.160 $ 5.000
Cit, of Coralville $ 0 $0 $ 500
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~~IC!Emerqency Housing Prnj~~t
~ SlMlARY
(
I EUI:GE:1'ED
ACIUAL 'IEIS 'LEAR
! u..sr 'fl1...AR PROJEcrED NEa' 'LEAR
,
il I I
Enter 'lcur AgenC'I's Budget Year =>~ 1993 i 1994 , 1995
I
! I , I
:.!OTAL OPERATING EUI:GET ,
, : i
(Total a + b) , 174,055 I 163,002
, 169,838
,
;1
a. Carryover Balanca (Cash I I
i
fron line 3, previous column) i 48,634 i 52,344 I 37,201
I I i
'I .
b . InccIIva (eas.'l) II 125,421 II 110,658 il 132,637 i
2 . 'roI1IL EXPENDI'IURES (Total a + b) I 121. 711 II 125.801 I 1'56 701 I
, a. Administ.'"ation I 40 529 I 52.129 I 61.261 I
,
b. Prcgram Total (List Prcgs. Eelcw) I 81.182 I 73,672 I 95 440 I
L Shelter I 69.380 I 69.942 I 83.355 j
2. 1 I I I i
Caunselinq 0 3 730 I, 12 085 i
3. SaUD Kitchen 2 I I n I I
11.802 .. 0 I
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3. ENDnlG EAIANCE (SUbtract 1 - 2) I 5?1t14 3 I 37,201 II 13,137 I
4. nl-KINJ) SUPFORl' (Total fron 32,385 27,353 29,000
Page 5)
5. NCN-o.sH, AS5E'IS I 122,gg1 I 1?n nnn 1?n nnn I
Notes arrl Comments: I
. II" - . .
(
1. Counsellng serVlces lncluae t:arly J:llrd, II WhlCh nelps cllents
define goals; and IIWrong Stuff,1I which assists those clients I
with substance-abuse issues.
,
2. EHP's Soup Kitchen relocated to the Salvation Army in 9/93.
(')
,
3, General operating funds resulting from deferred maintenance
and unanticipated excess in food budget. Deemed necessary to
maintain full-time director's salary and shelter operations.
~'
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! AC!U1lL '!HIS 'lEARl Ellu;t;~'.l:.U AJ:MINIS-~ PRCGRAM i PRCGRAl1
I!AS!' YEAR FROJEC'ED I NEXT YEAR TRATICN i 1 : 2
~ . r..ccal Fun:ling Scurces - I
List Eelew I 39,070
a. Jchnscn Cc~! II'
3,825
b. C:~! of Iewa c:~!
2,750
c. United Way
7,500
d. Cit'I of Coralville
e.
Church Pledges
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'O~;m'hn,..~omon~
2. State, Federal, 1
Fcurdations _T 1st Eelew
a'FEMA I
b.Emergency Shelter I
~T~nr PTngT~m _
c.
DHS: Soup Ki tchen :
d.Iowa Finance
lI11thn,..ih,
3. contributions/Ccnaticns 1
a. United Way
eesicmated Givina
b. other Contributicns
329
36,925
796
?O,OfiCJ
29,852
4,299
4. Special Events -
List Eelew
a. Io./a City Read Races
7,938
b'Home wi Heart
M;:d 1 ing
10,200
c.
a. Other - List Belew 1
Includirg "'iscellanecus
a.
o 1
o 1
1 ,436 I
I
b.
c.
142,620
I 4,120
I 4,375
I 7,725
400
h1,980
20.63fi
117,103
I 3,095
9,955
8,000
1,000
I
47,,865 .26,000
4,790
6,625
500
37,282
5,212
7,072
o
24.CJ98
22,290
3,500
18,790
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24,000
15,000
9,000
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126,000
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116,446
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:::~,;<4 1. ESGP funds have declined sharply. 124
,1"t7W 2. Higher than had been anticipated because of unexpected year-end gifts.
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Emerqencv Housinq proiect
E:X:mlIJrmRE CErAIL
ElJu;j:;U;1J AJ:MINIS-l
I
NEXT YEAR TRAT!CN :
I
PRCG<Wl I, !?Rl:GRAM I:
1 , 2
I I
( salaries
:. Employee Eenefits
and Taxes
Staf: Cevelcprem:
II AClUAL 'lEIS YEAR!
L1Sl' YEAR ProJEC'r'ED I
. ' I
! 60,1241 70,956\
1 9,594110,9361
1,od 1,200 i
7801 720 I
01 120 I
840
I
150 I
; I
01 0 i
01 0 I
93,300
!
35,530 47,9421 9,828;
6.047 I I I
8,9631 I
1 ,047!
I 200:
800 2001
16.0S?
1,200 I
840 I
150 I
, . Professicnal
Consultation
_ . Fublicaticns am
S1.lbsc';pt; ons
~- -
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~. D..1es am Meml::e.."'.5.'1ips lOa! !
0 70 100 0 0:
Rent ,
/, I
0 0 0 0 0 0,1
, UWities 8,0581
' .
9,380 8,500 a, 8,500 0
9. Telephone 8001
2,190 2,606 2,650 1,590 26Q.
10. Office Su;:plies and 2.54211 01
Pos'"..aae 1 .200 1 .500 1.500 0
'1 Equipzrent I <,~O<11 <I 150 I 2. non I 01
--'
Purc.'1aseIRe."tal ?,non 0
.? Equiprent;Shel ter I 12,078T 4,896\ 01 6,5001
.-.
Mainte.'1aI1Ce 6,500 ' 0
13. Printin;J am Fublicit'] 2,540 5,350 5,650 5,650 0 0
14. !.ccal 'l'J:ar1sFOrtation 2, 0003
(Client Transportatior ) 888 2,000 0 1,500 500
15. Insurance ,-
I 3,750 3,914 4,000 4,000 0 0.
16. AJ.:dit
1,685 1,475 1,554 1. 554 0 0
,
17. Client Emergencies 0 0 .5004 I 250
0 250
18. Other (5[:ecify):
ousehold Supplies 5,355 3/000 3/000 0 3/000 0
19.
Food 3/249 1,800 3,000 0 3/000 0
20. 7505
Overflow Lodging 163 1,000 0 1,000 0
21.
Garbage Collectior 2/341 2,200 2,200 500 1,700 0
22.
Misc. 495 400 1.000 1 .000 0 0
'lUrAL EXmlSES (Shew also
? 1,,,,,,??,, ?.,\ 121,711 125,801 156,701 61,261 83/355 12,085
Notes am Cclm1lents:
1, Includes one. time purchases of office supplies for new director.
2. Includes two major, one-time rehab projects.
3. Local as well as out-of-town transportation of clients when other
funding sources are unavailable.
4, New budget item including such items as picture ID expenses (for
employment), medications, gas, emergency auto repair, etc.
5, Hotel accommodation costs have risen sharply due to overcrowding and
an increase in the number of battered women (women who would be 125
uncomfortable at a male-dominated shelter.,
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I 'IHIS 'LEAR ' EUI:GETED , :-
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I
:;T!'l:'* I r.;sr 'lEAR PROJEc:r'ED En' 'lEAR I C:~.NGE
,--
~s~"~'"'n "'~"'e/ last: Name I . I' C\
. ~ ...\,,0_.... .._"'"-.. ~ .. Last '!hiS Ne.'Ct i j
Year Year Year I
Director/Jordan 11,0001
, 0,5, 1 1 I 30,000 31,500 +5%
I-i-'-! i ;
Director/Larew O,~! 0 0 ! 7,975 I 0 0 ! NA
,-.-- .-
F.veni ng Staff/Thomas 1--1-!..l- L 17,674 I 18,986 19,057 1+.4% 2
I I 2
Evening Staff/Deboer 1 1 1 13,729 17,160 19,057 +11%
---
~ Salaries Paid & FTE* I I I +31%3
1~2..:22. 4. 8~ 60,124 70,956 I 93,300 I
* Full~iIre Equivalent: l.0 = ful!-tme; 0.5 = half-time; etc.
~,so I
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~F~TCI'ED FGNrs:
(~lete Cetail, Pages 7 and a)
Res'"-.=icted by: Restricted for:
24,998
+21%
IA Finance Auth.
Salaries,Rehab
utilities, Rehab,
Tn~l1,.~nCp.
Shelter
Food
20,069
20,636
IDEO (ESGPl
FEMA
DHfl: Soup Kitch,
14,336
1,724
796
6,132
5,212
o
7,072 '
5,212
o
+15%
o
NA
~,TaIDlG GPJINl'S
Grantorjll.atched by:
NA
-
! :
IN-mID SUP?JRl' DETAIL
Ser"licesjVolunteers 4 , 0 77 hrs. @ $ 5 / hr
850 Admin.: 3.227 Food prep, clean
1<'.aterial Gccds Food, clothing,
furniture. supplies
Space, utilities, etc.
15,0004
12,353
NA
15,000
14,000
NA
20,385
12,000
NA
+13%
NA
TOTAL IN_KIND SUPPORT
NOTES:
32,385
27,353
+6%
29,000
1. Hired in July 1993.
2. Hourly rate. for evening .taff will increa.e st, but di.tribution of hour. will change.
3. rnc:ea.e attributed to anticipated funding for maintenance of coun.eling po.ition.; and
part.tlme Admini.trative A..i.tant at mid-year.
4. The Soup Kitch.n tran.fer to the salvation Army r..ult.d in a decrea.. of n..d.d
volunteer activity.
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C ;.:sit.:.cn Tit:..e! lase Narre
Evening Staff/Rohret
Housecleaner/Vacant
Food Coord./Decker
Evening Staff/Vacant
Evening, Staff/Vacant
,~.
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"~"""""""_..... .
;'GENeL Rmprgpnr.y Hem!'; i nq prnj pr.t
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i .10 0 0:
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o .04 .38
--
o .04 .38
, Program Coord. /Kopatic~~..:..11. ~
Program Coord. /Rohret I 0.10.25
Proqram Coord./Vacant
Admin. Ass't/Vacant
o .04 .25
--
o 0.15
-.----
-"-""'-"----
.;crDi\L !HIS '!EAR 2U'J:GEI'ED
:;.sr YEAR PROJE~ ~1EC'LEAR
>,
"
c-wrGE
1,354 0 0 NA
1,183 0 2,080 NA
7,209 0 0 NA
.
0 540 4,9141+810%1
I
0 540 4,914' i+810%1
0 1,920 3,2761,+71%2
0 1,270, 3,276 +158%3
0 540 3,276 +507% I
4
0 0 1,950 NA
C NOTES:
1. Two substitute workers will be hired toward the end of
1994.
2. Position began in May of 1994. Kopatich will go from 20
hours to ten, and will split the position with another
program coordinator. '
3. Position began in July of 1994.
4. A part-time position scheduled for mid-year.
,
Q) * Full-tilre equivalent: 1.0 = full-tilrei 0.5 = half-tilrei etc.
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3P..NEFI"' DETAIL
;\GENC: Emerqencv Housinq Prol ect
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I ,\CTUAL ':'!iIS ':'EAR I 3UDGETSD
~A.:':ES ~~D ?ERSONNEL 3ENEF:~S :..AST '!E.~ ?ROJEC~ED ~IE:-:~ '!EAR
I ~ : ._ Rates :Qr ~ext '! ear ~ ~CT.~ ==='
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9,594 10,936 16,057
:!c:; 7.65 " .. 393,300
4,600 5,428 7,138
Jnempioymenr. CJrnp. .8 % :,$93,300 I 68
284 746 1
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:tork.er J .5 ':Jmp. 2.2 ; :'$93,300 2
2,049 1 ,166 2.053
Ret.:.:emen:. % :{ 5
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iieal::J ::1surance 3160 per :no,: 3 inc:'; .
;: ~. 1 2,730 3,710 5,760
5 per mo.: ..aIn__!
uisabiE:'l Ins. .76% :{ 531,500
(Director Only) 92 239 240
L: F" Insurance 5 10 per :non ::~
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(nir~('!tn,.. nnly) 55 109 120
Other % :{ 5
::ow ?ar 3e~ow the Salary St~dy Committee's NA NA NA
Recommencation is '{our l)i~ec:or's Salary?
5:0:< Leave Policy: Haximum Acc:ual iL ::ou:s :10ntns or OperatlOn uurlng
5 days per 'lear for all FT emp10yees Year: 12
days per year for years _ to Hours of Se~':.ce : 24
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'lacation Policy: '-Maximum Acc:ual ~ ::curs Holidays:
10 days per year for all FT employees
6 days per year
days per 'lear for years to Time a.nd 1/2 for evening
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Work Week: Does Your Staff Frequently Work ~ore Hours Per Week Than They Were
Hired For? X Yes No
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How Co You Compensate For Overtime?
x T:.:ne Off
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DIRECTOR'S POINTS AND RATSS
STAFF BENEFIT POINTS
:1i:1.imum M~<imum
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Health Ins.
Disability Ins.
Life Insurance
Dental Ins.
Vacation Days
Holidays
Sick Leave
5 /Month
17. 5J..6.lL-/Month
1 $_20 jMonth
.5$ 1 0 /Month3
2 5 /Month
1 0 1 0 Days
6 6 Days
5 5 Days
1 ?
2
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POINT TOTAL
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Comments:
. Increqse due to
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. EHP was under-
charged in 1994
due to insurer's
low salary
estimates.
. Included wi heal h
insurance
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AGENCY ,Emergency Housinq pro;ect
(Indicate NIA if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Rest=icted)
(: A. ~ame of Rest=icted Fund Homeless Shelter Operations Grant Program
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1. Restricted by:
Iowa Finance Authority
2. Source of fund:
State of Iowa
3. Purpose for which restricted:
Salaries
4. Are invest:nent earnings available for current unrest=icted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective:
May 1, 1994
6. Date when restriction expires: April 30, 1995
7. Current balance of this fund: NA (Cost-reimbursable)
B. Name of Restricted Fund Emergency Shelter Grants Program
1. Restricted by: Iowa De~artment of Economic Development
2. Source of fund: U.S. Department of Housinq and Urban Development
3. Purpose for which restricted:
Insurance, utilities, Rehab
4. Are investment earnings available for current unrestricted expenses?
Yes ,- X No If Yes, wha,t amount:
5. Date when restriction became effective: Julv 1, 1994
6. Date when restriction expires:
June 30, 199~
7. Current balance of this fund:
NA (Cost reimbursable)
C. Name of Restricted Fund Federal Emerqency Manaqement Aqency (FEMA)
1. Restricted by: FEMA
2. Source of fund: U.S. Government
3. Purp9se for which restricted:
Costs of nightly shelter
4. Are investment earnings available for current unrestricted expenses?
Yes
x
If Yes, what amount:
No
5. Date when restri~tion became effective:
1987
6. Date when restriction expires:
Ongoing restriction
7. Current balance of this fund:
NA (Cost reimbursable)
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AGENCY mSTORY
.:"GE:1C'! Emergency Housing Proj ect
(Using this page ONLY, please summarize the history of your
emphasizing Johnson County I telling of your purpose and goals,
cur~ent activities and :uture plans. Please update annually.)
agency,
pa~t and
()
The Emergency Housing Project (EHP) is a private, secular, non-profit
agency in Johnson County. The Agency's primary purpose is to provide
temporary shelter to those without financial resources; and to assist
those individuals in securing and maintaining the best circumstance
possible. EHP was started in 1983 by a group of local churches and
human-service agencies in response to a recognized need. The agency
serves County residents, visitors and outpatients to the Veterans
Administration; University and Mercy Hospitals, job seekers from
across the United states, and transients.
In 1984, the City of Iowa city provided Community Development Block
Grant funds to purchase a house on 331 N. Gilbert street~ which still
serves as the shelter. Local churches agreed to provide funding
and to send representatives to the Board. In 1992, by-laws were amended
to allow the addition of four additional Board members beyond the
20 currently representing local congregations.
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In July of 1993, EHP hired its first full-time director, and since
that time, EHP has been moving steadily in a direction that goes
beyond provision of shelter to include remedial counseling services
designed to assist clients in securing and maintaining a better
lifestyle. The "securing" component is achieved largely through
"Early Bird," which was launched in November 1993, while the @
"maintaining" component is achieved through exhaustive outreach 0
efforts to former clients, which include landlord intervention; , J
telephone and face-to-face follow-up with the former client; intervention-
on the client~s behalf with local social-service agencies; financial
and employment advice; and assisting those being evicted in securing
new housing. It is largely through these efforts that EHP was able
to achieve one of the stated goals of "Early Bird" and its outreach
activities: a quantifiable decrease in the number'of return clients.
\
Encouraged by the success of "Early Bird" and its outreach efforts,
EHP launched "The Wrong stuff," a one-on-one alcohol- and drug-abuse
program in May of 1994. This program, mandatory for those clients
in recovery or exhibiting signs of current abuse, serves the dual
purpose of assisting those in need of additional support systems;
and alerting drug and alcohol abusers that EHP considers evidence
of drug or alcohol use a threat to the shelter's security.
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While current funding levels preclude having more than one staff person
present during the evening shifts (when client load averages 29 persons),
EHP will continue to explore means of alleviating this problem. The
shelter also hopes to lighten the evening workers' loads (often in
excess of 60 hours/week) by hiring two additional part-time workers.
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.;GE~C'l Emergency Housing Proj ect
ACCOUNTABILITY QUESTIONNAIRE
(2 A. Agency's Primary Purpose:
'EHP's primary mission is to offer short-term shelter to those in need
in a safe, healthy, esteem-building environment; and to offer, through
its remedial programs, access to those resourpes that will assist
the client in improving his or her situation.
B. Program ~ame(s) with a Brief Description of each:
Program 1. Shelter: The Emergency Housing Project offers short-term
shelter, food and clothIng to those in need.
Program 2. Counseling: "Early Bird," a mandatory program for all EHP
residents, is a one-on-one program through which the client can
identify needs and explore resources necessary to meet them. "The
Wrong Stuff," mandatory for those EHP 'residents currently in recovery
from substance abuse or currently exhibiting signs of abuse, is a one-
on-one program providing ancillary support.
C.
Tell us what you need funding for:
Despite a measurable decrease in return clients, the shelter is always
full to capacity. Funds are sought to meet the ongoing needs of
operating under these conditions. In addition, EHP recognizes that,
given the ov~~crowdedness of the shelter, more than one staff person
is needed to provide adequate security in the evening hours. It is
EHP's hope that this dire situation can be alleviated in 1995. We
ak~~a~~~~n~~ secure adequate funding to maintain, counseling services.
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D.
1. Does each professional staff person have a written job description?
Yes X No
2. Is the agency Director's performance evaluated at least yearly?
Yes X
No
By whom? Board of Directors
E.
Finances:
1. Are there fees for any of your services?
Yes X No
a) If Yes, under what circumstances?
If a client is referred by the Veterans Administration or the University
Hospitals, a voucher for $9.00 per night is sometimes provided.
b) Are they flat fees
x
or sliding scale ?
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AGENCY Emergency Housinq Pr04ect
c) Please discuss your agency's fund ~aising effor~s, if applicable:
EHP I S February "Horne with a Heart" mail solicitation and open house ()
is the agency's sole event. Additionally, the Board of Directors,
through its aggressive solicitation, has turned the annual Hospice Race
into a maj~r fundraiser, garnering $10,000. '
F. ProgramrServlces:
Example: A client enters the Domestic Violence Shelter and stays for 1~ _
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (client) I Duplicated COUn1: 2 (Separa~e
Incidents) I and units of Service 24 (Shelter Days). Please sUPPJ.Y
information about clients sened by your agency during the last t'IIO
comolete budget years.
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1- How many Johnson county la. Duplicated 476 j .509
residents (including Iowa Count
city and Coralville) did Unduplicated
your agency serve? lb.
Count 370 340
2a. Dup lica ted
2. How many Iowa city residents Count 385 490
did your agency serve? .
2b. Unduplicated
Count 294 322
3a. Duplicated 61 10
3 . How many Coralville Count
residents did your agency 3b. Undup lica ted
serve? 49 9
,- Count
4a. Total 10,548 9.929
4. How many units of service
did your agency provide? 4b. To Johnson , 4,497 5,293
County Residents
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5. Please define your units of service.
Units of service are the cumulative total nights stayed by each client
during the past year. In addition, former clients and many low-income
people use the shelter during the day and in the evening for laundry
needs, showers, mail, phone messages and advice. The Iowa City and
Coralville police and sheriffs' offices also bring people during the
day in search of laundry, or shower facilities and/or baggage storage.
Outreach services, including landlord'intervention and employment
advice, are also provided. Thus, our units of service are grossly
underatated . '
6. ~lease'dlscuSS how your agency measures the success of lts programs.
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accessing our shelter, "Early Bird" and, if applicable, "Wrong Stuff"
services, do hot return to the shelter. Due largely to "Early Bird,"
we saw 62 fewer clients between January and June 1994, as compared to
the same period in 1993,
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AGENCY Emergency Housinq proiect
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
1) EHP's director has been integral in pursuing transitional housing
units in Iowa City because it is our belief that the special needs
of most clients require this intermediary step. The agency was
instrumental in the planning and writing of a $1.6 million HUD
grant proposal this summer.
2) EHP is acutely aware that as many as 40% of its clients suffer
from some sort of mental illness. Given this fact, EHP has
initiated and cemented relations with University Hospitals Psychiatric
Unit to ease the transition of ,clients coming from the hospital to
8. t~&Wta.lsCUSS any other problem.s or ~actors relevant to your
agency's programs, funding or serVlce dell very:
As mentioned previously, EHP is aware that its major successes, namely
"Early Bird" and "The Wrong stuff," are precariously funded. It would
be sad, indeed, if those programs, whose success is quantifiable, were
eliminated due to lack of funding.
It is also obvious that one-person staffing during the nighttime hours,
when the client load averages 29, is inadequate. EHP is hopeful that
t~~s ff$1!JlCt9Jnp:Mi.~ a~~1!-a1Wl! services of which you are aware:
Accessibility during daytime hours is a common complaint, but budget
considerations preclude having staff to assist all in need during the day.
other expressed concerns include the lack of bed space to accommodate
the need; and the increased number of mentally ill clients on the site,
10. Do you have a waiting list or have you had t,o turn people away fobr
lack of ability to serve them? What measures do you feel can e
taken to resolve this problem:
No waiting list exists; clients are served on a first-come, first-served
basis. We have turned very few people away, and, in fact, are unique in
that we provide hotel accommodations to those whom we cannot accommodate.
Resolution is not easily achieved without a larger shelter, especially
since we've seen an increase in certain populations, such as
battered women, in 1994.
How many people are currently on your waiting list? 0 (NAl
11. In what way(s) are your agency's services publicized:
EHP's services are publicized in a number of ways, including the
quarterly newsletter, brochures in local libraries and agencies, board
minutes (distributed to member churches and synagogues), staff speeches
at community group meetings, ongoing media listings and word of mouth.
Additionally, the Director's visibility in the community and social-
service involvement serves as a major source of publicity.
133
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Agency: The Emergency Housing Project
Year: 1995
GOALS FOR 1995
Programs 1 and 2: Shelter and Supportive Counseling Services.
Goal: To provide short-term housing and assistance to all persons who
lack adequate financial resources in a safe, esteem-building
environment.
Objective A: Provide appropriate support services to an estimated 1,200
persons.
Tasks: 1.
2.
3.
4.
5.
6.
Alleviate safety issues inherent in having one evening
staff person at a time, by seeking additional funding.
Concentrate volunteer hours in the evening, when afore-
mentioned problem exists.
Increase outreach services by health and psychiatric
professionals to the shelter.
Continue follow-up after client leaves shelter.
Continue to seek and facilitate grant opportunities
for transitional housing.
Increase training opportunities for shelter staff,
especially in areas of mental illness, substance abuse,
and health and safety.
Objective B: To retain status counseling programs "Early Bird" and "The
Wrong Stuff," achieving a 20% decrease in return clients; and a 30%
increase in clients seeking a1cohol- and/or drug-abuse treatment.
Tasks:
1. Seek corporate, foundation, local and State funding to
maintain programs.
.Z. Expand and improve Program Evaluation Systems for said
programs.
3. Expand awareness levels in community of programs'
effectiveness.
4. Expand drug-and-alcohol training and workshops for "Wrong
Stuff" Program Coordinator.
Administration
Goal: To continua atro~ining of administrative systems; building
awareness of the Emergency Housing Project; and seeking additional
funding opportunities,
Objective A: Improve office environment and alleviate Director's
routine administrative load by 10 hours per week.
Tasks:
1. Seek funding for improved office equipment.
2. Utilize appropriate volunteers to assist Director in
Administrative activities.
3. Secure funding for part-time Administrative Assistant.
Objective B: Increase community support of EHP activities by $2,000 in
1995.
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AGENCY: THE EMERGENCY HOUSING PROJECT
1995 Goals
Page Two
Tasks:
1. continue outreach efforts in the community, building on
collaborative relationships with social-service agencies
and government employees.
2. Increase PR activities in 1995,
a. Continue to explore speaking-engagement
opportunities.
b. Exploit press opportunities,
c. Revise and improve EHP brochure.
3. Explore fraternity/sorority philanthropic opportunities.
4. Continue to exp1ore'federal grant opportunities that
require community collaboration.
5. Improve response to' "Home with a Heart" annual-giving
campaign. '
6. Expand awareness among those religious congregations
currently serving on EHP's board.
7. Increase elementary- and high-school-student awareness
of and involvement with EHP.
Objective C: Increase foundation support of EHP by $2,000 in 1995.
1. Maintain awareness of publications announcing funding
opportunities. '
2. Design data base of such funders and include on
mailing list.
3. Utilize Sponsored Programs resources on regular basis.
Resources required:
1. Funding'ror at least one part-time evening staff assistant.
2 Funding to maintain "Early Bird" and "Wrong Stuff" programs.
3. Funding to hire part-time, mid-year Administrative Assistant.
4. An increase in volunteers able to work evenings.
5. Additional computer equipment to monitor program ac~ivity.
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HUMAN SERVICE AGENCY BUDGET FORM
City of Coralville
Johnson County City of Iowa City
United Way of Johnson County
Director
. Sandy Kuhlmann
, commun1ty Coordinated
:4Cs Child Care
: 202 S. Linn st. I.C. BOX28U
. 338-7684 )
...
: Sandy Kuhlmann
Agency Name
Address
phone
Completed by
CHECK YOUR AGENCY'S BUDGET YEAR
Approved by Board :
"Mj.QQCVl#/~~ ,
(auth~fed signature)
on 9./;/-9'-/
(date)
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1/1/95 - 12/31/95
4/1/95 - 3/31/96 ____ X
7/1/95 6/30/96'
10/1/95. 9/30/96
COVER PAGB '
Program Summary: (Please n~er programs to correspond to Income & Expe~se Detall,
i.e., Program 1, 2, 3, etc.)
1. . Compile information on child care services; recruit child care providers;
disseminate information to those seeking child care; particularly special situation child care needs. Recruit,'
rain, and provide support to all caregivers, with special emphasis to those providing sick and emergency
care; infant care; and care for public housing recipients. Provide assistance to employers; provide consumer
education on selecting child care, and provide support for child caregivers. Develop progranuning to meet
community needs. Special support to low-income parents seeking child care.
2. . . . '. Provide comm\lnity education, parenting skills education, respurces on 0
child development, child cae provider training and parenting topics. Individual consultations, group , /
presentations, conferences. Community education on child care issues; advocacy for child care services to
address unmet needs. Lending library of multicultural, anti-bias toys, learning materials, and other
equipment. Curriculum consultations and workshops.
3. . Promote nutrition by providing direct reimbursement to registered child care
home providers for meals and snacks to served to children in their care, offer nutrition education workshops
and nutrition information. Provide quarterly in-home visits to support good nutrition and child care
practices.
Local Funding Summary 4/1/93 -
3/31/94
United Way of Johnson County .- S
Does Not Include Designated Gvg. 7,000
FY94
City of Iowa Citf $ 0
Johnson County $ 0
City of Coralville S 0
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AGENCY 4Cs Community Coordinated Child Care
BJIX;EI' SlHlARY
(
AClllAL '!HIS YEAR rou;J:;.L'W
IAST YFAR :m:>JECTED NOO YEAR
Enter Your Agency's Budget Year => 4/1/93- 4/1/94 ' 4/1/95 .
~/31/Q4 'l 1'l1 IQ,\ 'l/'l1/QFi
1. rorAL OPERATING EUI:GEl'
(Total a + b) 310,295 350,188 409,083
a. carryover Balance (Cash
from l~e 3, previous column) 34,504 39,055 31, 222
b. Inccane (Cash) 275,791 311,133 377,861
2'; rorAL EXmIDI'lURES (Total a + b) 271,240 318,966 377,861
a, Administration 13,570 14,818 17,312
b. P.l.'-':jlalll Total (List Prcgs. Belew) 257,670 304,148 360,549
1. Resource & Referral 56,208 90,054 * 121,453
2,Education & Training/Toy L 24;733 27,406 36,882
**
3. Child Care Food Program 155,573 186,688 202,214
. 4. Flood Program 21,156
5.
6.
--
7,
8.
I
3. ENDnlG BAIANCE (SUbtract 1 - 2) II **** II 31, 222 II 31,222 I
39,055
4. IN-KIND SUProRl' (Total from ***
Page 5) 112,262 16,000 16,000
5. NCN-cASH ASSElS 6,500 11 ,500 14,500
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u**FY 93.94 Carryover
$ 5,890 Administrative Advance Child Care Food Program
5,931 Infant Caregiver Program carryover - U ofI
13,831 SickJEmergency Child Care Program carryover- U ofI
.l3A03. Univ. ofIowa 1 State R & R operational funding for period through 7/94
$39,055
II
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Carryover due to major funding sources, The University ofIowa, and the State ofIowa Resource & Referral
Project provides funds on fiscal year operating August through July.
* Increase due to grant from Headstart/HUD Child Care Demonstration Project beginning 8/94.
U Increase due to restructure of Child Care Food Program; major recruitment project; self-supporting funding,
*** Includes major in-kind support for 3 month Flood Program in FY94 137
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ACIUAL 'l1lIS YEAR IDU>J:;!'W AOONIS- m:GRAM PRCGRAM
IAST YEAR ProJECl'ED Nm YEAR 'mATION 1 2
1. Local F'l.1n:ling sources - 59,791 79,791 105,981 7,295 78,912 19,774
T,id- ~11"<J
a. Johnson county
b. City of Iowa City
c. unite:l. Way *
7,000 7,000 12,600 1,520 3,906 7,174
d. city of Coralville
e. U of I 21, 000 21, 000 30,000 5,053 12,347 12,600
General Operations
f. U of I - Sick/ ** **
Infant/Grad Child r.nre 31, 791 51,791 63,381 722 62,659
2. state, Federal, 1r'M1 201,844 254,246 9,117 31, 282 11, 908
- . -T.i, 215,590
a. state
ResotlrCe ~ R~f~rr~' 19,210 22,482 26,304 1,665 12.731 11, 908
b.
Child Care Food Prog. 159,497 181,207 209,391 7,452
c.
Headstart/HUD Project 10,821 18,551 18,551
-cr.Midwest IAEYC 1, 080
Greater C.R.Foundation 23,137
3. contributions/Conations 5.092 1m ' nno
3,301 4.000
a. unite:l. Way 1,262 , ,?Q? 1,200 800 400
r:esirm!\ted Gi'lTim
b. other contributions
Donations '- 2,039 3,800 2,800 2,200 600
4. Special Events - 500 1,500
-1l.s:l:... 1,611 1,120 4,000 2,000
a. Iowa City Road Races 4,000 5'00 2,000 1,500
1,611 1,120
b.
c.
5. Net Sales Of Services 7,104 7,384 5,021 2,363
7,320
6. Net Sales Of Materials , 240 150 150 150
7. Interest Inc:cne 1,400
1,425 1,400 788 337
8. other - List Belew 700 400
T.......l, ., , 475 670 300
a. 410 570 600 300 300
Employer Contracts
b. Misc. 100 100
65 100
c.
'!OrAL :rn<nlE (Shc.w also on 275,791 311,133 377,861 17,312 121,453 36,882
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Notes arxi Catmmts:
. Board request to cover much needed stafftime increase; insurance premium increase; equipment purchase.
,,':.: ,1d~!t!~~, of program to subsidize graduate students for child care; funding increase in FY96, 138
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(continued) PRCGRAM PFCGRlIM PFCGRlIM PRCGRAM PRCGRAM PRCG1W1
3 4 5 6 7 8
1. Local F\1rding sources -
" T,;!':t P<:>lNN
a. Johnson Cotmty
b, City of Iowa City
c, ,United Way
d. City of Coralville
e. U of I
n~npr~l nppr~~inn~
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4. state, Federal, 201,939
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Resource & Referral I
.
b.
Child Care Food prog; 201,939
c.
Headstart/HUD Project
d.Midwest IAEYC
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3. Contributions/J:onations
a. United Way
tEsicmated Givina
b. other Contributions
Donations ,-
4. Special Events -
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a. Iowa City Road Races
I
b.
c,
5. Net sales Of Services
6. Net sales Of Materials
7. Interest Inccme
275
8. other - List Belew
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a.
Employer Contracts
b.
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c.
'I.OI1IL J:NCIlolE
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AClUAL '!HIS YEAR .El)1kl::1'W AOONIS- m:GRAM m:GRAM
IJSr YEAR mmcrm NE:cr' YEAR TRATION 1 2
1. salaries
107,432 100,986 130,516 10,420 70,065 21, 551
2. ~loyee Benefits
and Taxes 14,538 19,509 27,146 1, 742 14,387 4,615
3. staff I:eveloprrent
762 700 850 100 350 300
4. Professional
Consultation 0 200 200 100
5. Publications ani
SUbscrit'ltions 656 700 800 200 450
6. J)Jes ani Memberships
282. 350 400 100 100 100
7. Rent
8. Utilities
9. Telephone 325
2,190 3,247 3,401 1,803 423
10. Office SUpplies ani 5,343 6,825 7,151 950 2,801 1,000
Postacre
11. Equipment * *
~ .1 5,427 7,900 8,250 500 2,100 2,500
12. Equipment/Office **
l-l.aint:enance 1,090 5,900 4,150 500 1,935 825
13. Printin::J ani Publicity 5,962 6,560 6,750 300 3,578 2,100
14. !ocal Transportation 1(**
2,291 ' 4,690 5,960 800 2,360 400
15. Insurance ****
'- 2,354 3,074 3,531 375 2,031 750
16. Alldit
0 0 500 300
17. Interest
,
18. Other (~i~): 2,547 2,992 3,036 1,518 1,518
Contract ervices
19. *****
Provider Reimbursemen 118,739 141,883 155,845
20.
Misc. 1, 627 1,500 1,575 800 425 350
21- Graauate
Student subsidies 0 11,950 17,800 17,800
22.
,
'lUmL ElCl'ER$S (Show also 271, 240 318,966 377,861 17,312 121,453 36,882
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Notes ani camrents:
.Purchase of computer in FY96 for Child Care Food Program with earned CCFP federal funds; purchasf
of shared computer for four programs in FY95.
"Repair and maintenance of2 older agency computers and one donated computer.
...Increase in transportation due to major increase in growth ofCCFP and home monitor visits, also
transportation for large amount of outreach for HeadstartlHUD Child Care Demonstration Project.
....Increase in professional liability insurance for HeadstartJHud Project
.....Increase due to program restructuring; major recrui~lent project; self. supporting funding increase.
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AGENCY4Cs Community Coordinated Child Care
EXPnml'mRE IErAIL
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(ccntinued) PRCGRAM PRCGRAM PR:GRAM PRCGRAM m:GRl\M PRCGRAM
3 4 5 6 7 8
1- Salaries
28,480
2. Elrployee Benefits
and Taxes 6,402
3. staff Cevelopnent
100
4, Professional
COnsultation 100
5. Publications and
Subscri~i ens ' 150
6. I:Ues arx:l. Memberships
100
7. Rent
8. Utilities
9. Telephone
850
10. Office SUpplies and
Postaoe 2,400
ll. Equipment
~~ 3,150
12. Equipm;ntjOfflce
loI'.aintenance 890
13. Print:il:q and Publicity
772 ,
14. Local Transportation
2,400
15. Insurance
'- 375
16. AI.ldi.t
200
17. Interest
,
18. Other (Specify):
Contract Services
19. '--'- ...., ,~
provider Reimbursement 155,845
20.
Misc.
21. Graduate
Student subsidies
22.
'!UrAL EXPENSES (Show also
2. H,.". 202,214
Notes and CoJmnents:
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Si\ T ARTED p:smONS
ACI.UAL 'OOS YEAR ID~.L:W %
!AST YFAR P.roJECl'ED NOO' YEAR amNGE
86,533 100,986 130,516 +29%
20,899 0 0 N/A
,
107,432 100,986 130,516 +29%
Fl'E*
Position Title/ Last Name Last 'Ibis Next
Year Year Year
Salary Subtotal for
On-going Programs
5.115.28 .97
---
Flood ProgramSubtotal 1.76 0 0
---
SEE pg 5A for DETAILS
---
---
Total salaries Paid & Fl'E*
6.875.28 .97
* MlJI'.iJIe Equivalent: ~ full-ti1re; 0,5 = half-ti1re; ete.
RESTRICI'FD FUNrS:
(COllplete retail, Pages 7 ani 8)
Restricted by: Restricted for:
US Gov't/IA DOE Child Care Food P 161,135 224,026 242,657 + 8%
Univ. of Iowa Sick/Infant/Grad 31, 791 51,791 63,381 +22%
lieaastart/HUV PubllC HOUS1110 Car 0 10,821 18,551 +71%
IA DHS R & R R & R operations 19,210 22,482 26,304 +17%
MA'l'OITNG GRAmS
.-
GrantorjMatched by:
,
m-KlND STJPF(lRT DETAIL
servicesjVolunteers Child care @ $m 3,000
Clerical @ $5/hr 6,000 6,000 6,000 0
Material Gocds
Food/office supplies 6,627 1,000 1,000 0
~ce, Utilities, etc. .
lood sites/office space/utilities 93,695 9,000 9,000 0
other: (Please specify)
Training 2,940 0 0 0
,
'rurAL m-KIND SUProRI' ~
112,262 16,000 16,000 0
- r!OOQ ~rogram-maJor In-Klno support
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SlI TARTF11 KSrrIONS ACIUAL '!HIS YEAR all.UJ::l'W %
FrE* !}SI' YEAR FroJECI'ED NE:cr YEAR C1lANGE
Position Title/ I.ast Name last 'Ibis Next
Director Year Year Year * * *
. **
CCFP Admin./Kuhlmann 1,08 1.0 1.0 21,336 26,070 31,140 + 19%
- - - * * *
***
Program Dir./Burian 0 .06 .20 0 1, 746 3,240 + 86%
- - XXX'l(
Ed & Train Coord/Burian .8 .55 .75 11, 194 9,152 11,891 + 30%
Sick/Emergency CC - - -
Prog. Coord/Hulm .38 ....:..L ~ 6,546 8,840 9,187 + 40/0
Infant Care Recruit.
Prog. Coord/Hulm .21 ....:..L ~ 4.420 8,840 9.187 + 4~
Admin. Ass't./ R & R ***** ***** *****
Specialist/Trank .71 & :ll. 9,713 10,17g 14.001 + 1R~
Child Care Food prog. .
Coord/O'Halloran .8 .:..ll. L:..Q.. 19,085 18,888 Ig.760 + 50/0
****** ******
CCFP Prog. Ass't/vacant .43 .:.ll. :-li.. 6,697 1,779 5.850 +Vq%
CCFP Admin. Ass't/layof & .:.ll. --.Q.. 5,055 1.885 0 -1000/0
Toy Librarian/Rhoads .32 :l1. ...:.1.. 2,487 3.900 5.460 + 40%
Headstart/HUD prog.
Coord./vacant 0 .29 ...:.1.. 0 5,157 8,840 + 71%
-
Headstart/HUD prog.
Ass't./vacant 0 ill... ill.... 0 2,123 3,640 + 71%
******;"
vI Grad Proa. Asst/vac. 0 .14 .5 0 2 477 R ~?(1 +?A"lo/
.-
ONGOING PROGRAM TOTALS 5.L 5.28 .97 86,533 100,986 130.516 + 29%
-
- - - ,
.
Flood Rellef Child Care - - -
prog. Coord/Johnson .08 0 0 1,218 0 0 0
(I) Lead Caregivers - - -
Flood prog./vacant 1.~6 0 0 13.278 0 0 0
(8 ) Ass't. Caregivers
Flood Proq./vacant , .62 0 0 6,403 0 0 n
FLOOD RELIEF PRG.TOTALS 1. 7f 0 0 20,899 0 0 0
- -
GRAND TOTALS '6.8' 5.28 ~.97 107,432 100,986 130,516 + 29%
---
(
(
Full-time equivalent: 1.0 = full-time; 0.5 = balf-time; etc.
· Director position change; overlap 2wks train-2wks vacation; Director salary actual FY94=$20,333.
.. Director now draws salary from federally funded Child Care Food Prog.; 5 mos/FY95;full year/FY96.
... New position; filled only 6 mos. ofFY95; moves to .20 FTE for full year FY96.
(: .... % change due to increase in position hours as well as 5% salary increase. '
) ..... Position funded additional hours on State R & R grant FY94; funded full.time for mid.FY96,
...... Position layoff due to program deficit after 4 mos.; re.initiate position FY96.
....... Position .25 FTE for 7 mos. FY95; moves to .5 FTE full year FY96,
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AGENCY 4Cs Community Coordinated Child Care
BENEFIT DETAIL -
ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==>
14,538 19,509 27,146 0
FICA 1.65 % x $nO,516
.. 8,219 7,719 9,984
Unemployment Camp. .06 % x $130,516 , ,
65, 61 78 I
Worker's Compo .42 %x$92,426 I
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.94 $38,090 594 569 746 I
,
Retirement % x $
i
Health Insurance $ ~91 per mo. 6.5 i,ndiv. i
$ per mo.: family * ** *** !
,
5,230 10,080 14,898
Disability Ins. % x $
i
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Life Insurance $ per month
.
Other % x $I5/month
Child care stipend S indiv. 430 1,080 1.440
4,430 within within
How Far Below the Salary Study committee's range range
Recommendation is Your Director's Salary? (Based on
IFTE) I
Sick Leave Policy: Maximum Accrual .illL- days Months of Operation During
18 days per year for years -1---- to ...ll!. Year: 12
0
days per year for years _____ to Hours of Service: 9 - 5
----- ()
Mondav-Fridav
Vacation Policy: ,Maximum Accrual -1.!l.i Hours Holidays:
18 days per year for years --1--. to s1JL. --
7 days per year
days per year for years _____ to
-----
I ,
.....:
(' Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
\ Hired For? X Yes No
"
. How Do You Compensate For Overtime? ..L Time Off 1 1/2 Time Paid
~'
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. -
I DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments:
Minimum Maximum * Health Ins:3 indo i
I
Retirement 0 $ 0 /Month 0 0 full coverage
Health Ins. 12 $166 /Month 0 12 ** Health Ins: 5
I Disability Ins. 0 $ 0 /Month 0 0 indiv.- full cover.
I Life Insurance 0 $ 0 /Month 0 0 ***Hea1th Ins:6
I Dental Ins. 2 $ 11 /Month 0 2 indiv. - full cover 'J
, I Vacation Days 18 18 Days 0 , A 1 indiv. pro:'rated I
,
! Holidays 7 7 Days 0 7 part-time.
r
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~\ 57 57
" POINT TOTAL 0
.... 0
I
Note: Policy change for insurance benefits to allow for premium
"
;: payment to be paid to employee for child care if insurance is not used.
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(Indicate N/A if Not Applicable)
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DETAIL OF RESTRICTED FUNDS
(Source Restricted Only-.Exclude Board Restricted)
A. Name of Restricted Fund.--Child Care Food Program
1. Restricted by: United States Government
2. Source offund: United States Government via Iowa Department of Education
3. Purpose for which restricted: provider reimbursements. proll. administration. staff salaries & benefits
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective: 1979
6. Date when restriction expires:,..N/ A
7. Current balance of this fund:~3348
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B. Name of Restricted Fund University ofJowa
1. Restricted by:._Board.llf.Re~ents
2. Source of fund:~e~ents via The University of Iowa
3. Purpose for which restricted:prograrn administration. grad.illident subsidies. staff salaries & benefits
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective: August 1992
6. Date when restriction expires:JU A
7. Current balance of this fund:~ 59
C. Name of Restricted Fund~d Care Demonstration Project
1. Restricted by: U,S. GovernmentIHousin~ & Urban Development
2. Source offund: v . v v
3. Purpose for restricted fund: program operation/administration. educatidnltraining. stafUl!.larieslbene6ts
4. Are investment earnings available for current unrestricted expenses?
_Yes X No If Yes, what amount:
5. Date when restriction became effective: AUllust 1.2.2..4
6. Date when restriction expires:_N/ A
7. Current balance ofthis fund: 0
D. Name of Restricted Fund -Resource anclReferral
1. Restricted by:~Department of..Buman Services
2. Source offund: U.S. Government via mDepartment oflluman Services
3. Purpose for restricted fund: program administration and operation. stafisalaries & benefits
4. Are investment earning, available for current unrestricted expenses?
Yes -1LNo If Yes, what amount:
5. Date when restriction became effectivc:--IY\yJ...J 994
6. Date when restriction expires: June 30, 1995
7. Current balance of this fund: 0
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AGENCY HISTORY AGENCY 4Cs COMMUNITY COORDINATED CHILD CARE
(Using this page ONLY, please summarize the history of your agency, emphasizing Johnson County, telling of your purpose;
and goals, past and current activities and future plans, Please update annually,)
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Responding to a study by the League of Women Voters in 1972, 4Cs was formed to develop needed services in
Johnson County for youth and children. We continue today in the role of assessing needs and developing successful
programs to meet our community's child care challenges. Our overall purpose is to promote the well-being of children and
their families through collaborative efforts for parents, child care providers, and employers.
4Cs components include:
The Resource and Referral Program which operates as a member of the Statewide Resource and Referral Network.
Partial funding for this program through the network is made possible through allocations from the Child Care and
Development Block Grant. The purpose for this network is to provide comparable, up-to-date computerized, coordinated
services throughout tlie state, which in turn will raise the awareness and the ability to provide quality care for all children.
The Resource and Referral Program conducted 1,898 parent intakes, listed 276 individual child care providers, and
distributed 9,000 Directories of Child Care Services with 60 child care center and preschool entries, and provided consumer
education as requested. Included in the Resource and Referral Program are the SicklEmergency Child Care Program, the
Best Beginnings Infant Caregiver Recruitment Program, and the HUD/Headstart Public Housing Child Care Program. The
SicklEmergency Child Care Program benefits parents by providing them with a list of qualified and trained caregivers able
to provide care in a mildly ill child's home. This program also supports parents in emergency situations when their regular
child care breaks down, (for example, when their caregiver is ill). The Best Beginnings Program is designed to enrich
family child care for infants. The purpose of this program is to increase the quantity and availability of infant care in family
child care homes, These participating caregivers receive several benefits including training in infant/child CPR; free use of
equipment such as strollers; car seats and monitors; continued comprehensive training; support; and resource materials. The
HUD/Headstart Public Housing Child Care Program is currently includes components to increase registered family child
care providers in public housing developments, and increase availability of child care to public housing recipients. This
program helps subsidize the expense of child care; based on income, public housing recipients can be reimbursed for 50% -
90% of their child care costs.
)he Education and Training Program which offers individual consultations, group presentations, and resources on Iff.
child development, parenting, and business practices, including'Provider Orientations, Mandatory Reporters of Child Abuse '...f
classes, Child Care Food Program Workshops, Toy Workshops, and CPR Trainings. An annual conference containing
information relevant to parents, child care providers, and employers is projected to involve over 300 participants. The Toy
Library and Resource Center, begun in 1985 through a Gannet Foundation Grant, is also encompassed in the Education and
Training Program, and currently has 232 members. 4Cs has received a grant from the Midwest Association for the
Education of Young' Children to develop a Multicultural/Anti-Bias program, to introdu~e new multicultural toys, activities,
practices, consultations, and seminars to Johnson County, Our self-circulation program continues to increase efficiency and
our sliding scale fee membership makes this program accessible to low-income families.
The Child Care Food Program-- 4Cs continues its local sponsorship of this federally funded program which
provides reimbursements and nutrition education to registered child care home providers. We see steady growth each year
due to increased participation and increased reimbursement rates. Presently, we have a massive recruitment drive in place
and have goals of doubling this program within eighteen months time.
Child Advocacy has focused on generating information about State child care assistance available to parents, child
care providers, and others who may come in contact with eligible families. The goal of this component is to encourage
utilization of existing state programs. This year we have worked closely with the Department of Human Services to
establish consistent information and services for low-income families involved with the Family Investment Program. We
have joined the statewide Iowa Child Care Coalition and proceed with annual agendas to lobby the legislature to improve
conditions for children and families. This year, we accomplished the goal' of obtaining access by Resource and Referral
agencies to State Child Abuse Registry information, this new access will allow agencies to screen potential child care home
providers before referring them to parents, Additionally, we are seeking funds to address the emergency and respite child
care needs of families who are homeless and identified as at risk. We also co-sponsor local "Week of the Young Child"
activities,
4Cs remains committed to taking a proactive view of challenges to child care in the community, anticipating and ('
assessing problems, and developing successful programs. By addressing challenges to the community's child care system, ,)
documenting needs and trends in the child care delivery system, and serving as a resource for planning and development of
new programs, we feel confident th~t we will succeed in ensuring that our children will thrive in safe, nurturing
environments.
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ACCOUNTABILITY QUESTIONNAIRE
Agency's Primary Purpose:
4Cs primary purpose is to promote the well-being of children and their families by assisting parents,
child care provid~rs, employers, and others with their child related needs. This encompasses addressing
challenges to the community's child care system; documenting needs and trends in the child care delivery
system and serving as a resource for planning and development of new programs.
B. Program Name(s) with a BriefDescription of each:
I. Child Care Resource & Referral~ Child care services listings (centers and home providers); referrals and
consumer information to those seeking child care, particularly special needs care; assistance to employers.
Recruit, train and provide support to all caregivers, with special emphasis to those providing sick and
emergency care; infant care; and care provided by Public Housing families for Public Housing families.
2. Education & Training / '\:QUibraI:)' & Resource Center: Community education, parenting skills
education, resources on child development, child care provider training and parenting topics, Individual
consultations, group presentations, conferences. Advocacy for child care services that address unmet
needs. Lending library of toys, leaming materials, other equipment. Curriculum consultations and
workshops.
3. C.hild Care Food Program: Reimbursements to registered child care home providers; nutrition education.
C. Tell us what you need funding for: Salary and benefits for Executive Director, 1/4 time Program
Director, Full-time Resource & Referral Specialist, part-time Education & Training Coordinatorrroy
Librarian and Toy Library Assistant who administer and coordinate all programs (exception of the Child
Care Food Program). Operating costs for all programs named in section B (exception of the Child Care
Food Program).
D. Management:
1. Does each professional staff person have a written job description?
Yes_x....
No
2. Is the agency Director's performance evaluatcd at least yearly?
Yes_X-
No
By Whom? Board pfDirectors Executive Committee
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i I E. Finances:
1. Are there fees for any of your services?
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a) If Yes, under what circumstances?
~ Sliding scale fee to obtain provider referral information (waived for low-income;
and employees of companies we have conractual agreements with); fees to be listed in directory and
database for child care centers/preschools.
Education & Tlll~ Nominal ($3-$10) fees are variable for type of training and attendance.
Ii1yJ.iprary/Resource: Sliding scale membership (waived for low-income), damage deposit.
b) Arc they flat fees X or sliding scale X ?
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c)Please discuss your agency's fund raising efforts, if applicable: Grant applications to government
and private sources; requests to service clubs and churches; participation in Hospice Road Race; direct C" .,)
mail; sale of t-shirts and resource materials; two large-scale events currently under development.
F. Program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14 days. Later in the same
yeal', she enters the Shelter again and stays for 10 days: Unduplicated Count 1 (Client),
Duplicated Count 2(Separate Incidents), and Units of Service 24 (Shelter Days)., Please supply
information about clients served by your agency during the last two ~budget years.
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Enter Years - 92-93 93-94 ,
1. How many Johnson county la. Duplicated
residents (including Iowa Count 12,442 13,479
City and Coralvi1le) did lb, Unduplicated
your agency serve? 8,461 9,471
Count
2a. Duplicated 8,447 9,316
2, How many Iowa city residents Count
did your agency serve? 2b. Unduplicated
Count 5,591 7,089
3a. Duplicated
3 , How many Coralville Count 2,112 2,453
residents did your agency 3b. Unduplicated
serve?
Count 1,538 1,780
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4a. Total 16,299 17,926
4. How many units of service
did your agency provide? 4b. To Johnson
County Reside1'\ts 15,821 17,388
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5. Please define your units of service.
Resource & R~ferrat phone call, personal contact, child care directory with home provider infonnation.
Education & Training: phone call, personal contact, education and training presentation attendance,
Respite Preschool attendance.
~brm:y & Resource Center: one membership, circulation, education or workshop attendance,
telephone call, personal contact.
. . phone call, personal contact, adults and children in the program.
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with every referral and distributed to participants at each education and training session. Follow-up calls
are made on 25% of all parent intakes. Primarily gauge programs by usage figures. Conduct periodic
assessment survey (last done in 1989).
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7. In what ways are you planning for the needs of your service population in the next five years:
I. Continue to recruit providers to address child care needs where rquests exceed resources (ex. before
and after school care, infant care, kindergarten care).
2. On-going assessment of the need for child care provider training and support; instituting ChildNet
training program. Continue efforts to coordinate child care provider training programming in the
community and expand the selection of workshops, including an annual conference.
3. Continue efforts to coordiante parent education programming and expand selection of workshops,
including an annual conference.
4. Continue on-going teclmical assistance to parents and child care providers in all areas regarding the
needs of children and their families.
5, Continue to advocate at local, state, and national levels for child care funds.
6, Continue to seek funding to provide crisis and respite care for homeless and at-risk children and
families.
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8. Please discuss any other problems or factors relevant to your agency's programs, funding or
service delivery: Our most crucial need continues to be staffing, due to budgetary constraints the
Resource & Referral position remains part-time; the work performed has been streamlined to maximum
efficiency due to computerization and cross-training. However, the demand continues to dramatically
outgrow supply despite this. This will continue to be exacerbated due to the growth in programming of
the Infant Caregiver Recruitment Program, and the new HUD/Headstart Public Housing Program.
Additionally, appropriate space has become an immediate need, most importantly for confidential
counseling and income information gathering, as well as workable space for staff to efficiently perform
their tasks. There have been overwhelming requests for expansion of the educational trainings available,
which is also inhibited due to the part-time status of the Education & Training Coordinator,
9. List complailits about your services of which you are aware: Occasionally, people object to our
fee for the computerized listings of child care home providers and occasional providers. Occasionally,
people will inform us that vacancies indicated on the child care home provider listings are full by the
time they call ( though records are frequently updated, due to a variety of factors this will continue to
occur).
10. Do you have a waiting list or have you had to turn people away for lack of ability to serve
them? What measures do you feci can be taken to resolve this problem: We do not have a waiting
list, in the past there had been a bottleneck in the system, which has been alleviated through
cross-training and redefinition of staff positions as well as computerization of the process. However, to
be able to provide service at this rate of demand and rate of increase, we have requested an increase in
funding to support key positions and provide optimum staffing for this critical aspect of our operations
with additional hours.
How many people are currently on your waiting list? _.l1I..A
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11. In what way(s) are your agency's services publicized: Classified ads in local newspapers, press
releases for special events, workshops and meetings, flyers, UI taped information system, Public Access
Channel, agency brochure, newsletters, child care directory, employer referrals, yellow pages,
community numbers section, Chamber of Commerce, word of mouth, United Way brochure, Johnson
County Social Services Index, newspaper feature stories, television and radio interviews, speaking
engagements,
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4Cs COMMUNITY COORDINATED CIDLD CARE
AGENCY GOALS FORM
FISCAL YEAR 1996 (APRIL 1, 1995 - MARCH 31, 1996)
PROGRAM I - CIDLD CARE RESOURCE AND REFERRAL
GOAL: To provide information about local child care to residents of Johnson County.
OBJECTIVE A:
Provide telephone or walk-in resource and referral services, 40 hours per
week to an estimated 3000 individuals including parents seeking child care
and child care providers seeking clients.
TASKS:
I, Provide full time office coverage with at least one staff person available
to conduct parent intakes and answer questions concerning child care
referral and resource information.
2. Recruit, train, and supervise 5-10 volunteers and interns to assist with
office tasks.
3. Compile information onJohnson County licensed child care centers,
preschools, etc. for dissemination.
a. Annually gather and update information from each licensed
center and preschool.
b. Publish information in the Johnson County Directory of Child,
Care Services.
c. Distribute 10,000 copies using distribution lists and requests
from individuals and organiiations. I
4. Compile information on child care homes for dissemination.
a, Recruit child care home providers, occasional care providers,
sick child care providers, Public Housing care providers, and
infant caregivers to list with 4Cs. '
b. Maintain and continually update computerized listing of child
care home, occasional care, sick child care, infant care
providers, Public Housing care providers, and licensed child
care centers and preschools.
c. Screen list to match needs of those seeking child care.
d. On a monthly basis, get copy of Department of Human Services
registered child care homes,
5. Maintain file of other child care options (ex. playgroups, bartering, etc.)
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AGENCY - 4Cs COMMUNITY COORDINATED CHILD CARE
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CHILD CARE RESOURCE AND REFERRAL - Continued
OBJECTIVE B:
TASKS:
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7. Maintain and update infonnation on community resources and refer '
people as needed.
Offer child care consumer education information to an estimated 1250
people through group presentations and individual phone
or walk-in consultations.
I. Provide full time office coverage with at least one staff person available
to offer child care consumer education materials and consultations to
individual callers or walk-ins.
2. Publicize availability of child care consumer education seminars
through agency brochure, contacts with employers and community
groups, and networking with other local agencies.
3. Distribute printed materials on child care alternatives and selecting
child care to individuals and groups upon request:
a, Maintain and update consumer education information files by
copying and filing articles, etc.
b. Develop, print and distribute original agency consumer
education information.
c. Offer printed materials to individual callers lII\d walk-ins in
conjunction with consumer education consultations.
d. Provide printed materials to those attending consumer education
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seminars.
4. Select and purchase child care consumer education materials for
Resource Center Lending Library.
Assess underservedlunmet need areas and conduct targeted recruitment
campaigns to address need,
1. Compile feedback on services gathered through follow-up surveys.
2. Conduct periodic community needs assessment surveys.
3. Recruit providers through a variety of methods to address identified
needs.
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AGENCY - 4Cs COMMUNITY COORDINATED CHILD CARE
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CHILD CARE RESOURCE AND REFERRAL - Continued
OBJECTIVE D:
TASKS:
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OBJECTIVE E:
TASKS:
OBJECTIVE F:
TASKS:
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Develop a pool of caregivers to care for children unable to attend their
usual child care program or school due to mild illness; develop an
increased pool of caregivers to provide care for infants. Provide referrals
to families needing these types of care.
1. Recruit 15-20 caregivers to participate in the Sick Child Care Program.
Recruit 15-20 caregivers to participate in the Infant Caregiver Program.
2. Advertise through newspapers, child care providers associations, flyers,
brochures, newsletters, word of mouth, etc.
3. Solicit speaking engagements to publicize the need for caregivers.
4. Purchase infant care equipment to distribute to caregivers for period of
I' year as incentive.
Offer specialized caregiver training programs 10-12 times per year.
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I. Design training programs specifically geared toward the care of mildly
ill children and the care of infants.
2. Engage 15-20 presenters to conduct training s~ssions.
3. Assemble and distribute training packets to participants.
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Recruit, train, and provide support to 8 home child caregivers who reside
in Johnson County Public Housing. Assist Public Housing parents in
locating and selecting 12 infant care, 12 toddler care, and 12 before and
after school care slots in or near their neighborhoods. Provide those
Public Housing parents with access to designated subsidy (50-90%) for
child care based upon family income.
I, Recruit 8 new child care home providers from Public Housing
recipients,
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CHILD CARE RESOURCE AND REFERRAL - Continued
OBJECTIVE G:
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2. Provide 12 sessions of trainings specifically geared toward child care
home business; including topics such as developmentally appropriate
activities and practices, nutrition, care of infants, contracts, taxes and
recordkeeping,
3. Provide ongoing support, education, and activities for the 8 selected
home child caregivers.
4. Assist Public Housing parents in locating and selecting appropriate
child care arrangements. Detennining eligibility and accessing funds
designated through HeadstartlHUD Child Care Project for subsidy
assistance for child care for Public Housing families.
Recruit, train, support, and provide equipment for child care home
providers willing to accept new infants into their care. Provide subsidy
payments to eligible graduate students ofThe University ofIowa to
acquire family home day care through Best Beginnings program for their
infants-toddlers.
I. Recruit, train, and provide support to 8-12 child care home providers
willing to open new slots in their home business for infants-24 month
old children,
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2. Provide appropriate equipment to 8-12 child care home providers to
assist them in caring for infants-24 month old children, while they
participate in the program.
3. Assess eligibility of University ofIowa Graduate students for subsidy
payments to assist with child care costs.
4. Make subsidy payments to eligible University ofIowa Graduate
, students.
Provide telephone and walk-in referral services to an estimated 900-1200
individuals seeking these types of.care.
I. Advertise programs through a variety of methods such as newspapers,
newsletters, brochures, etc,
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CHILD CARE RESOURCE AND REFERRAL - Continued
2. Conduct monthly or bi-monthly orientations for families who may seek
referrals.
3. Set up database of caregivers and update it as needed.
4. Provide office coverage to conduct parent intakes and answer any
questions about the program.
S. Conduct follow-up inquiries regarding services through a written
survey and telephone calls. Conduct overall evaluation of services and
modify program as needed.
RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS:
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8 part-time: Program Director ,Education & Training Coordinator,
Infant Caregiver Recruitment Program Coordinator, Sick/Emergency
Child Care Coordinator, HeadstartIHUD Child Care Coordinator,
Graduate Student Program Coordinator, HeadstartIHUD Child Care
Program Assistant, Graduate Student Program Assistant
2. Five to ten volunteers
3. Three phone lines
4. Office supplies
5. Office equipment and equipment maintenance (incl. computers)
6. Infant equipment fund
7. Insurance
8. Typesetting and printing for 10,000 copies of Child Care Directory and other
agency publications
9. Publications, subscriptions, and other resource materials
10. Graduate subsidy fund
II. Office space and utilities (in-kind)
Cost of program 4/94-3/95 $90,054
Cost of program 4/95-3/96 $121,453
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AGENCY 4Cs - COMMUNITY COORDINATED CillLD CARE
AGENCY GOALS FORM
PROGRAM 2 . EDUCATION AND TRAINING
GOAL: To offer child development education and training programs, resources and services to
parents and child care home providers. To conduct community education activities on
child care issues and offer special support to Johnson County families with children
who have been identified as being "at.risk".
OBJECTIVE A: ' Offer monthly workshops and training sessions; including mandatory
orientation sessions for child care home providers choosing to list with
4Cs; training class for mandatory reporters of child abuse, and education
workshops to an estimated 1300 child care home providers, child care
center staff, parents, and the community at large.
TASKS:
I. Determine curriculum, purchase educational support materials, and
engage 25.35 individuals with specialization in appropriate areas to
conduct sessions.
2. Advertise referral service and education and training classes and
workshops in local media, agency brochures, newsletters, etc. and
, inform interested parties of necessary requirements.
~. Maintain and update printed materials packets and supplies to distribute
to participants.
4. Schedule classes monthly and register interesied participants for
provider orientation, mandatory reporter, and education: and training
workshops.
5. Conduct specialized child care provider training programs in response
to specific community requests (ex. care providers for mildly ill
children).
a. In response to requests develop appropriate training curricula.
b. Research, develop, adapt or purchase materials for use in
training programs, including training packets to distribute to
participants.
6. Distribute program specific evaluations to all participants, Evaluate
results and modify programs as needed.
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EDUCATION AND TRAINING. Continued
TASKS:
OBJECTIVE C:
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OBJECTIVE D:
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Offer child development and parenting education information (ex.
developmentally appropriate activities, discipline and positive 'child
guidance, etc.) to an estimated 800 people.
I. Maintain and update educational resources on a variety of child related
topics.
2. Provide consultations and resource materials to individual callers and
walk-ins.
3. Publicize availability of seminars and workshops through agency
brochures, newsletters, word of mouth and targeted contacts.
4, Conduct seminars and workshops to employers and other community
groups; distribute educational materials as needed.
Produce the quarterly newsletter Providers Press which links child care
professionals, early childhood educators, and family/children's service
providers,
I. On a quarterly basis, solicit articles from the various segments of child
care, early childhood education, and family/children's services
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community.
2. Engage an individual on a contract basis to edit design, and layout
newsletter.
3. Print and distribute 900 copies of the newsletter.
4. Seek funding from local businesses for production and distribution
costs.
To increase community awareness concerning issues relating to child care.
1. Annually co-sponsor "Week ofthe Young Child" activities with the
Iowa City Area Chapter of the Iowa Association for the Education of
Young Children.
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AGENCY - 4Cs COMMUNITY COORDINATED CHILD CARE
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EDUCATION AND TRAINING - Continued
2. On a request basis, conduct presentations on child care issues and
serYlces.
3. Respond to interview requests with local media or write articles
regarding child care issues.
4. Increase community awareness on the need for affordable child care
alternatives for families with children identified as being "at-risk".
OBJECTIVE E:
Advocate for child care services and for financial assistance resources that
address the needs oflow income fainilies.
TASKS:
I. Maintain regular contact with organizations (ex. Department of Human
Services, Promise Jobs, etc.) to keep up to date on the status of
financial resources available through these programs and eligibility
requirements and procedures,
2. Network with other community agencies to assess community needs,
design and develop programming and seek funding for program
implementation.
3. Conduct staff in-service training on eligibility requirements and
procedures of programs,
4. Provide information to low-income parents and child care providers
concerning the eligibility, policies and procedures associated with
financial assistance programs.
5. Participate in the Johnson County Coordinated Services network by
serving as the child care contact.
6. Advocate at the local, state and national levels for funding and services
to assist low-income families with their child care needs.
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AGENCY - 4Cs COMMUNITY COORDINATED CHILD CARE
EDUCATION AND TRAINING - Continued
Provide support for the operation of a Respite Preschool which provides
an enriched environment for high risk children, ages 18 months - 5 years,
and respite care for their parents.
OBJECTIVE F:
TASKS:
1. Work with the Johnson County Area Council on Child Abuse and
Neglect and the Domestic Violence Intervention Program to maintain
financial and material support to this program.
2. Provide financial support through meeting staff payroll on a
reimbursable basis.
3. Provide in-kind support through the use of office space, telephone line,
office materials and equipment, and complimentary Toy Library and
Resource Center membership.
GOAL: To provide specialized services for parents and providers through a lending library of
various toys and curriculum materials for children ages infant through 12 years.
OBJECTIVE A: 0_ Operate a toy lending service for an estimated 250 members which
includes parents, providers, licensed centers, and other community
members.
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1. Schedule part-time toy librarian and toy library assistant to conduct
daily operations, maintain records, and supervise volunteers. Daily
operations include: selection, purchase, cataloging, circulation, and
maintenance of toys and other resource materials, '
2, Provide multicultural anti-bias toys, resource materials and information
on multicultural practices to all toy library members and the
community through group presentations, individual consultations, and
conferences.
3. Recruit, train, and supervise 5-10 volunteer assistants.
4, Publicize lending service through agency brochure, training programs,
newsletters, newspaper article features, resource and referral
information, and word of mouth.
5, Assist members with selection oftoys.
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AGENCY - 4Cs COMMUNITY COORDINATED CIDLD CARE
EDUCATION AND TRAINING - Continued
OBJECTIVE B:
TASKS:
OBJECTIVE C:
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Center, newspaper article features, and direct requests to manufacturers
or retail stores.
7. Look for alternatives to funding and support for operation oftoy library
and assist iil elimination of fee for low-income members.
Assist at least 3 licensed child care centers with curriculum planning and
programming of developmentally appropriate activities for children.
I. Publicize curriculum consultations through direct mailings or phone
contact with centers.
2. Work with the Department ofHuman Services on ~ecuring referrals for
those in need of assistance.
3. Schedule consultations according to requested needs, avoiding conflicts
at 4Cs office; provide on-site consultations as needed.
Conduct toy workshops to include such topics as: toy safety, selecting
appropriate toys, repairing toys, and making your own toys.
I. Develop curriculum on various topics utilizing available resources and
purchase needed materials.
2. Publicize workshops through news releases, flyers, newsletters, and
direct phone contact.
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RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS:
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8 part-time staff: Program Director, Education and Training Coordinator;
Administrative Assistant; Toy Librarian; Toy Library
Assistant; Sick Child Care Program Coordinator; Infant
Caregiver Recruitment Program Coordinator,
HeadstartfHUD Program Coordinator
2. Approximately 25.35 resource people to teach child care provider
training segments, conduct workplace seminars, and mandatory
reporter training, CPR
3. 5.10 volunteer assistants
4. 3 phone lines
5. Office supplies, equipment, and equipment maintenance (inc!. 3 computers)
6., Printing, copying and postage supplies for conference brochures
workshop schedules, orientation meetings, provider packets, training ,
program schedules, 'curriculum materials, newsletters and promotional
activities
7. Insurance
8. Publications, subscriptions and other resource material,s
9. Donated space to hold orientations, workshops, meetings and training
programs
10. Office sp~ce and utilities (in-kind) ,
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Cost of Program 4/95-3/96 $36,882
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4Cs COMMUNITY COORDINATED CHILD CARE
(. AGENCY GOALS FORM
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PROGRAM 3 - CHILD CARE FOOD PROGRAM
GOAL: To provide monetary (reimbursement) assistance so nutritious meals may be 'prepared
and served to children, and to assist children in developing desirable eating habits and
positive attitudes toward a variety of foods.
OBJECTIVE A: Provide nutrition education to 70-100 day care home providers in Johnson
County and to monitor their adherence to program nutritional and
recordkeeping requirements.
TASKS: I. Conduct home visits 3-4 times per year to each of the providers
enrolled in the program. Respond to requests by enrolled providers for
additional information and guidance.
, 2. Evaluate and provide feedback on menus submitted weekly by each
provider.
3. Provide 8 educational workshops for enrolled providers per year, and CD
C ensure attendance at one or more workshops by each provider per year.
4. Provide nutrition and program requirements information in a
monthly newsletter.
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Provide reimbursements to 70-100 enrolled day care home providers for
meals and snacks served to their day care children.
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I. Receive and process weckly menus, meal records and requests for
reimbursements. Execute monthly finances and bookkeeping for Iowa
Department of Education to accurately provide program reimbursement
and administrative monies.
2. Write and mail checks to reimburse providers.
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CHILD CARE FOOD PROGRAM - Continued 'j
RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS: I
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2 part-time: Child Care Food Program Administrator,
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3. Telephone answering machine I
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5. Program supplies
6. Printing and postage for program records, newsletters, and
reimbursements
7. Mileage reimbursements for staff persons
8. Office space (in-kind)
-, Cost of program 4/94-3/95 $186,688
Cost of program 4/95-3/96 $202.214
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HUMAN SERVICE AGENCY BUDGET FORM
Co- Director
Silnr1y Pir.kllp
Free.~edical Clinic
120 N. Dubuque
337-4459
ld~PiCk~
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City of Coralville
Johnson County City of Iowa City
United Way of Johnson County
Agency Name
Address
Phone
Completed by
Approved by Board
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95 - 12/31/95
4/1/95 - 3/31/96
7/1/95 - 6/30/96 X
10/1/95 9/30/96
COVER PAGE
Program Summary: (Please number programs to correspond to Income & Expense Detail,
i.e., Program 1, 2, 3, etc,)
1. Health Care Delivery- General out patient care including medications,
in clinic testing, limited testing sent out, needs assesment and
referrals.
2. Financial Assistance programs- Voucher programs to assist residents
of Johnson County not able to afford medications, medical supplies,
eyeglasses, hearing aids, cancer screening and other preventive
health needs.
3. HIV Counseling and Testing- Offers free anonymous HIV testing,
counseling and education about HIV infection and AIDS.
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4. Scholarship- Punds donated by a past volunteer, this money goes
to a third or.fou~th year medical student volunteer.
Local Funding Summary 4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson County -- $61,000 $ 61,300 $ 82/069
Does Not Include Designated Gvg.
FY94 FY95 FY96
"
City of Iowa City $ 0 $ 0 $ 5 000
Johnson County $72,821 $ 75,734 $82/0~9
C City of Coralville $ $ $
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AGENCY FREE MEDICAL CLINIC
BJIX;Jn' SlH1I\RY
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ACIU1\L '!HIS YFAR OOI:GEI'ED
usr YFAR FroJECl'ED NEXT YFAR
Enter Your Agency's Budget Year => 7/1/93 to 7/1/94 to i~~~~,5 to
6ho/94 '6ho/95 6 30 96
1. 'I'Ol'AL OPERATING BJIX;EI'
(Total a + b) 225,996 218,505 230,343
a. Carryover Balance (Cash
from line 3, previous C01UIm) 36,968 22,780 6,405
b. Inco1re (Cash) 189,028 195,725 223,938
2. 'I'Ol'AL EXmIDl'IURES (Total a + b) 203,216 212,100 213,766
a. Administration 41,,736 42,420 42,533
b. PrcxJram Total (List Prcqs. Belew) 161,480 169,680 171,233
1. HEALTH CARE DELIVERY 136,262 142,621 140,345
,
2. FINANCIAL ASSISTANCE 4,949 6,000 6,000
3. HIV COUNSELING & TESTING 19, 769 20,559 '24,388
4. SCHOloARSHIP 500 500 500
.
5.
6.
7.
.-
8.
,
3. ENDnlG BAIANCE (SUbtract 1 - 2) II 22,780 * II 6,405 II 16,57'( I
' .
4. rn-KIllD SUProRl' (Total from 225,058 229,559 234,151
Page 5)
5. NON-cASH ASSE.I'S 6,500 ' 6,500 6,500
Notes arx:l Conmants:
* Carryover includes restricted $4,265 reserved for financial
assistance, .$4,959 in Escrow r~stricted for CDBG collateral on
labora tory, and genera 1 operating funds $13,556.
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IN<nIE lEAIL
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AClUAL 'lllIS YEAR J:UU;t;l'W AI:MINIS- .m:GRAM PRCGRAM
IMr YEAR PROJECTED NEXT YEAR TRATION 1 2
1. I.ocal F\.1rding Sources - 133,896 142,226 169,138 42,284 113,322 2,500
Toi ~,,.,,'
a. Johnson County ,
b. City of rewa City 72,82] 7, nd 82,069 20.517 54,986 1,250
.
0 0 5,000 1,250 3,350 0
c. United Way 61,075 66,492 82,069 20,517 54,986 1,250
d. City of Coralville
e.
f.
2. state, Federal, - 19, 105 21,500 21,500 0 7,000
. -T,i~t. 0
a.
CDC Grant 17,708 14,500 14,500 0 0 0
b.
Other Grants 1,397 7,000 7,000 0 7,000 0
c.
d.
..
3. Contri.buti.ons/D:matiol1s 17,598 14,000 15,000 5,000
8,000 0
a. Umted Way 4,059 4,000 5,000 3,000
Desicmated Givi,.,., 0 0
b. other Contributions *
13,539 10,000 10,000 5,000 5,000 0
4. Special Events -
T,i!':t ~,...,. 11,086 11,000 12,000 797 11,203 0
a. rewa City Road Races 4,276 4,000 5,000 (]
5,000 0
b.
Direct Mail 6,810 7,000 7,000 797 6,203 0
c.
5. Net Sales Of Services
6. Net Sales Of Materials
7. Interest Income
1,316 1,799 1,100 0 1,100 0
8. other - List Bela.r
udil1Cl !.Ii 6,027 5,200 5,200 0 1,200 3,500
a.
Restricted Gifts 1,100 1,000 1,000 0 0 500
b. .,
Lions Club 3,000 3,000 3,000 0 0 3,000
c.
Miscellaneous 1,927 1,200 1,200 0 1,200 0
..'CC1rlIL IN<nIE (ShCJil also on 195,725 223,938 4B,081 141,825 6,000
"~ ?, 1ine-1bl 189,028
(
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Notes aM Corrarents: " h' 95 d Y96 b
*3.b.other' contributions are h1gher 1n FY94 t an 1n FY an F ecause
th~se are unsolicited contributi~s, that in the past have averaged more
toward $10,000. 165
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AGENCY FREE MEDICAL CLINIC
IN<XJolE r.&m\n,
(continued) PR:CX;RAM ~ ~ ~ PRCGRAM PRCGRAM
3 4 5 6 7 8
1. local F\1rding Sources - 11,032 0
T.i..t n_'_.
a. Johnson county 5,316 0
b. City of IeMa City 400 0
c. Unite:l Way 5,316 0
.
d. City of Coralville
e.
f.
2. state, Federal, 14,500 0
. -~
'a. CDC Grant
14,500 0
b.
Other Grants 0 0
c.
d.
"
~. Contributions/D::ll1atlons 2,000 0
a. Umte:l Way 2,000 0
Desianate:l Givim
b. other Contrili.rt:ions
,- 0 0
4. Special Events -
T,i..t ~-" 0 0
a. leMa Clty Road Races ,
0 0
b.
Direct Mail 0 0
c.
5. Net sales Of Services
,
6. Net sales Of Matenals
7. Interest Income
8. other - List BelCM
. . 0 500
a,
Restricted Gifts 0 500
b.
Lions Club 0 0
c.
Miscellaneous 0 0
'lUI1IL IN<XJ.IE
2i,532 500
Notes am CoImnents:
3a
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EXmIDl'lURE IErAIL
AGENCY pr.ee Medical Clinic
(~
1
ACIUAL '!HIS YEAR 1llu.;J:;1'J:.u M11INIS- m:GRAM ~
IJSr YEAR PImECTED NEXT YEAR 'mATION 1 2
1- Salaries
115,999 121,303 120,580 30,145 74,760 0
2. Employee Benefits
an:! Taxes 24,920 25,448 26,398 6,600 15,83'8 0
3. staff I:'evelq;ment
229 400 400 20 130 0
4. Professional
Consultation 500 500 500 125 375 0
5. I\lblications ani
Subscrint:ions 1,179 1,250 1,250 0 900 0
6. DJes ani Memberships
25 100 100 0 100 0
7. Rent
10,761 10,373 10 , 892 1,634 8,658 0
8.
Scholarship 500 500 500 0 0 0
9. Telephone
2,080 1,800 * 2,600 650 1,550 0
10. Office SUpplies and
l1:>stacre 2,104 1,800 1,900 950 747 0
11. Equipment
Purchase/Renta1 760 500 500 0 300 0
12. Equipment/Office
Maintenance 372 600 550 0 550 0
13. Printin:)' ani I\lblicity 3,062 412 6~8 0
2,680 2,750
,14. Local TrarlspJrtation 462
, 250 250 25 25 0
15. Insurance
0- 8,407 8,460 8,460 1,692 6,768 0
16.
M.D, Contracted 15,548 16,536 16,536 0 16,536 0
17. , ~80
Volunteer Recogntn 934 1,400 1,400 1,020 0
18. other (Speci~): 6,563 7,450
Supplies-Cllnic 8,200 8,200 0 0
19.
Supplies-Pharmacy 3,862 4,000 4,000 0 4,000 0
20.
Medication Assist. 2,937 2,500 2,500 0 0 2,500
21.
Client Assistance 2,012 3,500 3,500 0 0 3,500
22.
'IUD\L ~ (ShCM also 203,216 140,345
on Page 2 1 ',':1,'''1 212,100 213,766 42,533 6,000
Notes ani COnmmts:
*Addition of 4th phone line and voice mail
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Free Medical Clinic
(continued) .m:x:lRAM PRCX3lWl mx;RAM m:x;RAM m:GRAM m:GRAM
3 4 5 6 7 8
1. Salaries
15,675 0
-
2. Employee Benefits
arxl Taxes 3,960 0
3. Staff Development
250 0
4. Professional
Consultation 0 0
5. Publications ani
SUbscriotions 350 0
6. Oles ani Memberships
, 0 0
7. Rent
600 0
8. SCholarship 0 500
9. Telephone 400 0
10. Office SUpplies ani 203 0
Postaae
11. Equipnent 200 0
Purchase/Rental
12. Equipment/Office C 0
Maintenance
13. Printirg ani Publicity 1,700 0
14. IDeal Transportation 200 0
15. Insurance
'- 0 0
16.
M.D. Contra~tp.n 0 0
17. ,
Voluntl>er P':!cog 100 0
18. other (Specity): 750 0
Suppl1es-Cllnic
19.
Supplies-Pharmacy 0 0
20.
Medication Assist. 0 0
21.
Client Assistance 0 0
22,
'lUl2\L EXJ:.f.mES (Show also 24,388 500
on Pace 2 line
Notes ani Colm'ents:
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, AGENCY FREE MEDICI\T, CT.INIC
-
SAT ARTFn FCSITIONS Ac:roAL 'It-IIS YEAR BJI:x;J:il'W %
Fl'E* IMr. YEAR m:lJECl'ED Nm YEAR OWIGE I
( Position Title/ last Name L3st 'Ibis Next
Cd-Director/Pickup Year Year Year
,
Financial Coordinator 1 1 1 27,154 28,342 28,492 .53%
co-ulrector/uole-Klcc !r - -
.54% -
Volunteer Coordinator 1 1 1 26,719 27,742 27,892
- - -
Co-Director/Vinograde 27,442 .55%
Patient Services 1 1 1 25,95...L. 27,292
- - -
Co-Director/Watson .54%
HIV Coordina tor 380 .5 .5 12,196 13,872 13,947
- - -
Total Salaries Paid & Fl'E* .64 4.87, 4. 7~ 115,999 121,303 120,580 -.60%
* F\1l1-ll'in'e Equivalent: i:O-; 1iiii-ti.me; 0.5 = half-ti.me; etc.
RES'ffiIcrED FUNm.:
(CoIrq;llete Detail, Pages 7 aJrl 8) ,
Restricted by: Restricted for:
Donor Scholarship 500 500 500 0%
Donor Eye/Hearinq Aid 3,000 3,000 3,000 0%
Donor Preventive Health 0 0 0 n/a
Donor HIV Emerqency 0 0 0 n/a
Donor Cancer Prevention 1,000 0 0 n/a I)
"
Board Escrow 4,800 3,600 2,400 -33% I
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I serviC2SfVolunteers 14 , 000 medical and
,
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I non medical hours 216,399 220,727 225,142 2%
Material Goods
I: Donated medication, labs & supplies 8,659 8,832 9,009 2%
I Space, utilities, etc. .(
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il 225,058 229,559 234,151 2%
l'~ 169
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AGENCY FREE MEDIClIL CLINIC
SATlIRTm ro5ITIQNS.
Fl'E*
ACIUAL '!HIS YEAR FlJIX;El'ED %
IAST YEAR m:lJECl'ED NEXr YEAR C1lANGE
1,279 0 0 n/a
--
3,742 4 ,106 4 ,121 .37,/;
3,957 4,226 4 ,241 .35%
.
1,200 1,200 1,200 0
13,057 11,213 11,375 1. 44 %
,
655 910 910 0
.
86 2,400 960 -60%
,
RlSition Title/ last Name last'lhi.s Next
Year Year Year
Lab Technician/Flint
Physician Assistant
(PA) Glass
PA/Ziegenhorn
Maintenance/Sjoberg
Office Manager/
Ri vera, Zander
Work Study
,.06 0 0
.125.125. ).25
.125.125.125
---
.1 .1 .1
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AGENCY
FRRE MEDICAL CtTNTC
BENEFIT DETAIL
(
ACTUAL '1'IIlS YEIIH llUDGJ:;'l'ED
TAXES AND PERSONNEL BENEFITS LlIST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==> 24,920 25,448 26,398
FICA 7.65 \ x $119,670 . 8,806 9,210 9,155
Unemployment Co~p. 0 \ x $ 0 0 0 0
Worker's Compo %x$136,206 724 700 757
.55
Retirement 4.00 % x $105,848 5,011 4,227 4,234
Health Insurance $ 183 per mo.: 5 indiv.
$ per mo.: family 9,556 10 , 028 10,969
Disability Ins. .83 % x $ 94,473 429 784 784
, Life Insurance $ 42 per month 394 499 499
Other % x $
1,729 1,696 2,748
How Far Below the Salary Study Committee's 2,164 2,296 3,348
Recommendation is Your Director's Salary? 2,929 2,746 3,798
Sick Leave Policy: Maximum Accrual -1l2. Hours Months of Operation During
12 days per year for years ~ to ~ Year: 12
days per year for years to Hours of Service: 9am-3pm M.
. ---------- Fri qam-llam C1in,i.cs M&Th ~
10: 30pm Tues 9am-4pm (1st '~
Vacation Policy: M~jmum Accrual ~ Hours Holidays: 1st Satl-4pm
20 days per year for years ~ to ~
7 days per year
days per year for years _____ to _____
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Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? ,X Yes No
How Do You Compensate For Overtime? -1L-. Time Off _____ 1 1/2 Time Paid
-1L-. None _____ Other (Specify)
DIRECTOR'S POINTS AND RATES
STAFF BENEFIT POINTS
Minimum Maximum
7
1 2
]
.50
7
10*
1 1*
6*
* Commen ts :
Benefited part-tim
staff receive time
off based on hours
worked.
**Mercy night 1st W d
Eye clinic 1st Sa
each month
Retirement
Health Ins.
Disability Ins.
Life Insurance
Dental Ins.
Vacation Days
Holidays
Sick Leave
14 $ 90
12 $ 140
] $ 26
. 'iO $ ] 0
2 $ 17
20 20
7 7
12 12
/Month
/Honth
/Honth
/Honth
/Month
Days
Days
Days
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68.5
3
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AGENCY
FREE MEDICAL CLINIC
(Indicate MIA if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source ,Restricted only--Exclude Board Restricted)
A. Name of Restricted Fund' Scholarship
()
1. Restricted by: Donor
2. Source of fund: Past clinic volunteer
3. Purpose for which restricted: 3rd and 4th year medical studentvolunteer
4. Are investment earnings available for current unrestricted expenses?
x
Yes
No If Yes, what amount: ;nr~r~cr ~~rn~n nn ~h~~kin~
5. Date when restriction became effective:
.T"n~ 1 q Rl
6. Date when restriction expires: N/A
7. Current balance of ~his fund: $0.00
B. Name of Restricted Fund Eyeqlass and Hearina Aid Funds
1. Restricted by: Donor
2. Source of fund: Host Noon Lions Club
3. Purpose for which restricted:
Q
I
help clients pay for alasses and hearing
aids... 0
4. Are investment earnings available for current unrestricted expenses? '.
X Yes
No If Yes, what amount: interest earned on checkina
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3. Purpose for which restricted: Assist in payment of mammoarams, diabetic
monitoring equipment, some medications.
4. Are investment earnings available for current unrestricted expenses?
X Yes
No If Yes, what amount: Interest earned on checkinq
5. Date when restriction became effective: November 1991
6. Date when restriction expires: NIA
7. Current balance of this fund: $392.05 (as or 6/30/94)
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AGENCY FREE MEDICAL CLINIC
(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only--Exclude Board Restricted)
(
A. Name of Restricted Fund
HIV Emergency Fund
1. Restricted by: Donor
2. Source of fund: Episcopal Church
3. Purpose for which restricted: Assist clients with HIV Emergency expense
4. Are investment earnings available for current unrestricted expenses?
X Yes No If Yes, what amount:Interest earned on checking
5. Date when restriction became effective: 'January 1992
6. Date when restriction expires: N/A
7. Current balance of this fund: $804,71 (as of 6/30/94)
B. Name of Restricted Fund Cancer Prevention Fund
1. Restricted by: Donor
2. Source of fund: Patty,Ankrum
3. Purpose for which restricted: Assist clients in need of cancer screen
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4. Are investment earnings available for current unrestricted expenses?
X Yes No If Yes, what amount: Interest earned on checkirig
5. Date when restriction became effective: June 1994
6. Date when restriction expires: N/A
7. Current balance of this fund: $1,000
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2. Source of fund:
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4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
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AGENCY FREE MEDICAL CLINIC
(Indicate N/A if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds which Are Not Donor Restricted)
A. Name of Board Designated Reserve: Escrow account
()
1. Date of board meeting at which designation was made: 9/92
2. Source of funds: Converted malpractice reserve
3. Purpose for which designated: COBG collateral
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
- - '
5. Date board designation became effective: 1/93
6. Date board designation expires: 1/98
7. Current balance of this fund: 4.959.36
B. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are investment earnings available for current unrestricted expenses? ~.
Yes No If Yes, what amount:
5. Date board designation became effective:
6. Date board designation expires:
C 7. Current balance of this fund:
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C. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date board designation became effective:
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6. Date board designation expires:
7. Current balance of this fund:
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AGENCY IllSTORY
AGENCY FREE MEDICAL CLINIC
(Using this page ONLY, please summarize the history of your agency,
emphasizing Johnson county, telling of your purpose and goals, past and
current activities and future plans. Please update annually.)
Ce Free Medical' Clinic began sedng patients in March of 1971. The concept of 'proviuing free medical
care in a non judgmental way to those who can't afforu it was formulated by a diverse group of politically
active medical and non-medical community members, During the first year the Clinic was held in the
River City Free Trade Zone in downtown kl\va City and then in the basement of Center East, the Catholic
student center. Since the Spring of 1972 FMC has been located in the basem~nt of Wesley House at 120 N.
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Dubuque.
Since opening 23 years ago, nearly 48,000 patients have been seen for a total of over 109,000 patient
visits. FMC is equipped with six exam rooms. staff office, walk-in office, counseling room, Lab and
dispensary. General out-patient care is pnwided to Johnson County residents who do not have access to
health care for finandal reasons, or to those who for reasons of confidentiality are reluctan\ to seek
health care elsewhere. A survey found that 93% of our patients listed their income at or below the 50%
median income for Iowa City, which is considered "very low" income, which would indicate that most
clients use FMC for finandal reasons. Many patients are consid~red "working poor" holding jobs with
(,Jut h~alth coverage, or they are unemployed and seeking work. FMC Encourages people to participate in
their own health care, A wide range of euucational materials are available to patients to increase
awareness and to promote preventive health practices.
(eYOnd community financial support one of the primary reasons we have been able to maintain our
".Iginal commitment to free health care is the dedicated participation of our volunteers. With the
exception of two physician,.assistants (@ 5 hrs per week)and one doctor, (@ 12 hrs per w~ek), all
physicians. lab techs, pharmacists, PAs, medical students, patient advocates, nurses, HIV counselors and
r~ceptions are volunteers. Each clinic night a staff co-director assists patients with refer~als regarding
,
medical, financial and soda I needs.
Other s~rvices include Medication and Medical supply fund established in 1984 that assists with payment
for medications and supplies for patients who cannot afford them; the Eyeglass assistance program,
established in 1986 through funding from th~ Lions Club assist with purchase or repair of eyeglasses;
Hearing Aid Fund established in 1992 is also funded by Lions Club; Preventive Health Fund assists people
with purchase of mammograms, diabetic monitoring equipment, etc.; HIV Emergency fund assists HIV
infected individuals with r~nt, travel, etc,; Cancer Screening' funu established in 1994 assists women and
men at risk for cancer obtain the appropriate testing. Since 1985 FMC has provided HIV testing and
Counseling, Providing walk-in and call in information and referrals is a uaily service.
For over a year ophthalmology residents from University 'Hospital have been coming to FMC once a
month to provide free eye exams and some free eyeglass~s to clients, Within the n~xt y~ar local Dentists
hop~ to have portable equipment at FMC to provide free dental care for clients. Continued cooperation
with M~rcy and University Hospitals also helps FMC provide a wid~r range of service to our clients on a
(l'Jiviuual basis.
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AGENCY FREF. MEDICAL CLINIC
ACCOUNTABILITY QUESTIONNAIRE
A. Agency's Primary Purpose: To provide a wide range of quality health
care services to our patients free of charge. The clinic 1s open to ~
anyone who either for financial reasons or reasons of confidentiality canno~
seek health care elsewhere. The Clinic serves people who do not qualify
for federal, state or county assistance programs and do not have private
health insurance.
B. Program Name(s) with a Brief Description of each: Health Care Delivery-
Provides general out patient care through direct patient contact, perform-
ing lab tests as needed and prescribing and dispensing medications. Needs
assesment, referrals and counseling are also provided as needed.
Financial Assistance Programs-Voucher programs that provide limited help in
paying for eyeglasses, hearing aids, medications and m~dical supplies.
HIV counseling and Testing-Offers free anonymous testing and education
about HIV infection.
Scholarship-A private donation awarded to 3rd and 4th year medical student
volunteers.
--', .
C. Tell us what you need funding for: FMC needs funding to continue, to
provide'health care to the under/unserved and to maintain current programs.
This includes salaries for all co-directors, medical and non ,medical
support staff.
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Yes
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Yes X No
performance evaluated at least yearly?
By whom? Board Personnel Committee
E.
Finances:
1. Are there fees for any of your services?
Yes
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Donations are 'accepted and encouraged.
a) If Yes, under what circumstances?
b) Are they flat fees
or sliding scale
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AGENCY Iowa City Free Medical ClInic
(
c) Please discuss your agency's fund raising efforts, if applicable:
Hospice Race Team Friend of FMC and others raised 4,276. A fundraising
letter sent to past supporters raised 6,810. Johnson County Medical AuxilIary
held a fundraiser giving us 2,000. '
F. Program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and units of Service 24 (Shelter' Days) . Please supply
information about clients served by your agency during the last two
complete budget years.
c
Enter Years - FY93 FY94
1. How many Johnson county la. Duplicated 51M2 5330
residents (including Iowa Count
City and Coralville) did lb. Unduplicated
your agency serve? 2911 2688
Count
2a. Duplicated 2502 * 2830 *
2. How many Iowa City residents Count
did your agency serve? 2b. Unduplicated 1391 * 1398 *
Count
3a. Duplicated NA NA
3. How many Coralville Count
residents did your agency 3b. Unduplicated NA NA
serve?
Count
-- 7253 ** 7755 **
4a. Total
4. How many units of service
did your agency provide? 4b. To Johnson 6061 ** 6396 **
County Reside~ts
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5. Please define your units of service.
Patient visits: in person contacts. An average clinic visit includes contact with at least 5
medical or lay volunteers, ie receptionist, co-director, patient guide, HIV counselor, examiner,
lab person, pharmacis t and doc tor. Average in-person service 1. 5 hours.
* HIV clients not included as we have no way of differentiating Iowa City residents from other
Johnson County residents. .
** This figure does not include phone contacts. In FY Y4 there were 9,02U phone contacts at
the Iowa City Free Medical Clinic.
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6. Please discuss how your agency measures the success of its programs.
In the past we have conducted a client survey asking income questions,
reasons for using the service and concerns they have about the service they
receive. No formal survey was conducted this year though we did receive
positive feedback on a number of occasions, when patient were satisfied with
the treatment they received.
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AGENCY FREE MEDICAL CLINIC
7. In what ways are you planning for the needs of your service popula-
tion in the next five years: An extremely pressing need is to make
the clinic handicap accessible, We have been negotiating with Wesley to 0'"
accomplish this. We are seeking grant opportunities that would allow us to-
also be a better referral source. We are not able to see all clients who
need our services, but with a bettercooperative community referral list we
could act as an intake agency for clients as well as do direct patient care.
We also see the need to provide education and preventive assistance, which
we feel would keep people out of the emergency room.
8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery: There does not appear
'to be a way of opening our clinic to see any more patients without more staff
hours. (for patient follow-up, volunteer recruitment, clinic coordination, etc.)
Funding has not increased with the demand for our services, and fundraising
vs direct service time is at a crucial point.
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9. List complaints about your services of which you are aware:
Not wheelchair/handicap accessible
Need to be open more hours ("appointments are always full")
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lack of ability to serve them? What measu~es do you feel can be
taken to resolve this problem: We do not have a long term waiting
list, though we do create a waitng list for each clinicCallowing for no-shows
we can fit most people in to be seen). When our appointments are full for a
clinic(taken that day) we encourage people to phone for the next clinic.
Being open more hours would allow us to see more patients, though at the
current staffing level this would not be possible.
"
How many people are currently on your waiting list?
11. In what way(s) are your agency's services publicized: posters,
brochures, referring agencies, speaking engagements, newspaper articles,
phone book, and word of mouth. Our HIV Testing is listed in the classifieds.
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AGENCY GOAL FORMS
AGENCY NAME: Iowa City Free Medical Clinic
YEAR: FY 96
NAME OF PROGRAM: Health Care Delivery
HEALTH CARE DELIVERY
Goal: 'To provide free, general outpatient health care to residents of
Johnson County,
),
Objective A: In 1995/96 provide free health care (direct
patient contact) on Monday and Thursday evenings, Tuesdays
9am-4pm,
one Wednesday evening per month and one Saturday pel'
month
(eye clinic) to an estimated 5,000 patients.
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I. Schedule Clinic evenings with 12-14 lay volunteers and
10-12 medical volunteers. '
2. Provide ongoing recruiting and orientation for medical
volunteers.
3. Provide ongoing recruiting and training for lay
._ vol unteers.
4. Provide Clinic evening supervision to volunteers.
5. Provide periodic in service training sessions' for
volunteers. . .
6. Publish newsletter to provide internal communication
and update medical information to volunteers.
7. Schedule paid staff to cover the office 9am-3pm
Monday through Thursday to accompl ish:
a. administrative duties
b. patient follow-up
c. phone answering
d. counseling walk-in clients and providing
, information and referrals, doing pregnancy tests,
blood pressure checks and mv test results.
e. administering voucher programs
Tasks:
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FREE MEDICAL CLINIC
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Objective B: To provide community information and referrals
for medical and related social servic,es.
, Tasks:
I. Maintaining current and updated referral
information or which the clinic receives frequent
requests.
2. In 1995/96 transmitting this information to an
estimated 9,000 people through phone contacts, walk-
ins and clinic visits.
3. Provide educational presentations to agencies, civic
groups, professionals and the Clinic's service
population.
4. Developing or ordering informational materials geared
towards our patient population, and making' them
easily available.
Resources Needed to Accomplish Program Tasks
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I. Three full-time paid staff persons.
2. One part-time paid physician, 10-12 hours a week.
3. One 1/4 time paid examiner position.
4. One 25 "hour per week office manager.
5. Three (or four) phone lines.
6. Supplies for Clinic, Lab, Pharmacy and Office
7. Professional liability insurance.
8. Waiting room, lab space, pharmacy space, Clinic space, office space.
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COST OF PROGRAM: FYl996 $140,345
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AGENCY GOALS FORM FY 1996
(. lOW A CITY FREE MEDICAL CLINIC
NAME OF PROGRAM: HIY antibody testing
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Goal: To provide anonymous HIY antibody testing and AIDS
,information to clients.
Objective A: In 1995/96 provide anonymous HIY antibody
testing two to three days per week and post test counseling to
those approximately 1200 clients.
Tasks: I, Schedule 2-3 volunteer counselors for each Clinic.
2. Recruit and train new volunteers as needed.
3. Provide monthly in-service training sessions for
volunteers.
4. Offer financial rei!nbursements for conferences
on AIDS to HIV counselors.
5. Inform the community of the service through
advertising and speaking engagements.
6. Work cooperatively with the County and State
Health Departments, local physicians, and other
community agencies in providing care and
support for those who test HIY positive.
7. Administrative duties to accomp'lish above.
Objective B: To provide to the community information
and referrals regarding HIY infection.
Tasks:
I. Maintain current information available for public
use consisting of books, magazine and journal
articles,and pamphlets on AIDS, and an updated
referral book.
2. Keeping staff information current by providing
reading materials and opportunities to attend
conferences and workshops.
3. Speaking engagements.
4. Maintaining a relationship with ICARE, Johnson
County AIDS Project and other HIY related
services.
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FREE MEDICAL CLINIC
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Resources Needed to Accomplish Pro~ram Tasks
I. One part time paid staff person.
2. Phone lines.
3. Lab supplies.
4. Office and counseling space.
5. Educational materials
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AGENCY GOALS FORM FY 1996
lOW A CITY FREE MEDICAL CLINIC
NAME OF PROGRAM: Financial assistance programs
MEDICATION AND MEDICAL SUPPLY VOUCHER PROGRAM
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Goal: To provide emergency assistance to residents of Johnson
, County who cannot afford needed medications or medical
supplies.
Objective A: To provide vouchers for medication and
medical supplies from 9am-3pm Monday through
Th ursday.
Tasks:
I. Maintain contact with Iowa City and Coralville
pharmacies.
2. Maintain a record keeping system.
3. Maintain a referral list of Johnson' County
agencies
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EYEGLASS ASSISTANCE PROGRAM
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Goal: To provide assistance to residents of Johnson County who
cannot afford eyeglasses or exams.
Objective A: To provide vouchers for eyeglasses and
'exams from 9am-3pm Monday through Th~rsday.
Tasks:
I. Maintain contact with Iowa City/Coralville
Optometrists.
2. Maintain a record keeping system.
3. Maintain contact with the Lions Club. providing
statistical information and updates on the
program.
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HEARING AID ASSISTANCE PROGRAM
Goal: To provide assistance to residents of Johnson County who
cannot afford hearing aids.
Objective A: To provide vouchers for hearing aids from
9am-3pm Monday through Thursday.
Tasks:
I. Maintain contact with Iowa City/Coralville
audiologists.
2. Maintain a record keeping system.
3. Maintain contact with Lions Club providing
statistical information.
PREVENTIVE HEALTH FUND
Goal: To provide assistance to Johnson County residents who
cannot afford mammograms, diabetes monitoring
equipment, or other preventive health needs.
,-Objective A: To provide vouchers for preventive health
items from 9am-3pm Monday through Thursday.
Tasks:
I. Maintain contact with Iowa City' businesses and
physicians regarding referrals and purchase of
preventive health services.
2. Maintain a record keeping system.
3. Seek funding for this program.
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I. A full time paid staff person and a support staff person.
2. Supplies
3. Phone line
4. Professional liability insurance
5. Administrative space (FMC Office)
Cost of program FY 96 $6,000
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HUMAN SERVICE AGENCY BUDGET FORM
City of Coralville
Johnson County City of Iowa Oty
United Way of Johnson County
Director: John Watson
Agency Name: Goodwill Indu&ries of SE Iowa
Address: 1410 First Ave, Iowa City, IA. 52244
Phone: (319)337-4158
Completed by: ~T, a era Erb
Approved by Board: ~ ~.. _
(authorized signature)
on July 21, 1994
(date)
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95 - 12/31/95 X
4/1/95 - 3/31/96
7/1/95 - 6/30/96
10/1/95 - 9/30/96
I COVER PAGE
Program Summary: (Please number programs to correspond to Income & Expense Detail,
i.e., Program 1, 2, 3, etc.)
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Program 1: Employment Services is our community-based training and supported employment service
which is designed to help persons with disabilities obtain and maintain jooo with local businesses and industries.
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Program 2: CORE Services Coordination provides counseling, support an4 referral for needed services
for persons with traumatic brain injuries and their families. These individuals have survived accidents or
illnesses and are in need of assistance to improve the quality of their lives as they re-enter the community
after hospitalization.
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Program 3: Facility Training provides training and employment opportunities for persons with disabilities
at our main plants anltour retail stores. This program may be time limited as the person transitions into
Employment SelVices or long term if the person so chooses.
Program 4: Self Support includes our operational activities which are designe'd to provide real work and
also revenues to help support our rehabilitation efforts. Self support includes our donated goods
collection/production/sales, the beverage container recycling project, and facility/community-based
subcontracts with local business and industry.
Local Funding Summary :
4/1/93 -
3/31/94
4/1/94 -
3/31/95
4/1/95 -
3/31/96
$42,000
FY94
$42,300
FY95
$45,900
FY96
ell
City of Iowa City
John~on County
City of Coralville
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AGENCY Goodwill Industries of SE Iowa
BUDGET SUMMARY
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ACfUAL TillS YEAR BUDGErED
LAST YEAR PROJECfED NEXT YEAR
Enter Your Agency's Budget Year = = > 1993 1994 1995
1. TOTAL OPERATING BUDGET
(Total a+b) , 4,574,180 5,662,552 6,106,552
a. Carryover Balance (Cash
from line 3, orevious column) (107,478 196,052 193,852
b. Income (Clish) 4,681,658 5,466,500 5,912,700
2. TOTAL EXPENDITURES (Total a + b) 4,445,733 5,262,400 5,645,500
a. Administration (allocated to Programs)
b. Program Total (List Progs. Below) 4,445,733 5,262,400 5,645,500
1. Employment Services 786,644 724,200 762,300
2. Core Services Coordination 80,843 84,400 88,800
3. Facility Training . 559,760 575,800 597,200
4. Self Support 3,018,486 3,878,000 4,197,200
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6.
7.
'ifcproprial1on to Land, Building and (67 605
2c. ~(J-UiDment Fun-d 206 300 168 800
3. ENDING BALANCE (Subtract 1 - 2 - 2c) 196,052 , 193,852 292,252
4. IN-KIND SUPPORT (Totalfrom Page 5)
N/A N/A N/A
5. NON-CASH ASSETS 1,734,514 1,638,500 1,518,500
Notes and Comments: PLEASE NOTE:
1. The program costs shown on this page are direct costs for each program plus administrative costs.
The administrative costs are allocated to each program by percentage of direct expense.
2. The carryover balance on line item La, column 1, is the organization's operating fund balance (equity)
at 12\31\92,
3. Line item 2.c. is appropriations for capital expenditures and debt payment.
4. The ending balance on line item 3, column 1, is the organization's fund balance (equity) at 12\31\93.
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AGENCY Goodwill Industries of SE Iowa
INCOME DETAIL
AcruAL THIS YEAR BUDGETED ADMINIS- PROGRAM PROGRAM
LAST YEAR PROJEcrED NEXT YEAR TRATION 1 2
1993 1994 1995 mnlo""'enl Sv CORE S", Coo
1. Local Funding Sources- 100125
Lilt Below 99700 118000 73000 45 000
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a. Johnson County
b. City ofIowa City
c. United Way of Johnson County 42,700 42,225 45,000 45,000
d. City of Coralville
e. United Way of East Central Ia. 57,000 58,000 73,000 28,000 45,000
f.
2. State, Federal, 40100
Foundations-List Below 59190 101100 91 000 20.800
a. Federal- Pro~ress with Industrv 10,536 30,000 30,000
b. State - MH/MRlDD 12900 16,300 16,300
c. Johnson County
MH\MR\DD\BI 30,654 38,700 42,200 23,900 18,300
d. Hall Foundation 18,000 17,500 2,500 2,500
e. East Central Ia. - snecial 2rant 2000
3. ContnbUl1oM'Donabons 19199
23 110 21000 21000
a. Umted Way
Desi.enated Givine 1,383 1,829 1,800 1,800
b. Other Contnbutions 17.916 21~ 19100 19.200
4. SpeC131 Eyents-
Lilt Below ,- 588 265 600 600
a. Iowa CilV Road Races 588 265 600 600
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5. Net Sales Of SelVlces 1,09 , I,ll , .583,800
6. Net Sales Of Matenals 3,4n:ml 4,106, 4,:132
7. Interest Income ~ ~ =poo=
KOther - LisfBelow
Includino Miscellaneous 37246 35.200 28500 28500
a. Rent Income 37,246 35,200 28,500 28,500
TOTAL INCOME 4,681,658 5.466,500 5,912,700 55,300 697,000 65,800
· Allocation of Administrative Incom ----- ----- ----- 155.300 7<;00 900
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ATION IShowalsoonPaoe2 line Ib' 4681.658 5 466<;00 5912700 0 704500 66700
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AGENCY Goodwill Industries ofSE Iowa
INCOME DBT AIL
(continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM
3 4 5 6 7 8
Facllltv Self &Innort
1. Local Fundmg Sources-
List Below
a. Johmon County
b. City of Iowa City
c. United Way of Johnson Countv
d. City of Coralville
e. United Way ofEas! Central Ia.
f.
2. State, Federa ,
Foundations-List Below 30 000
a. Federal- Prol!l'ess with Industrv 30,000
b. State - MH/MR/DD
c. Johmon County
MH\MR\DD\BI
d. Hall Foundation
e. East Central Ia. -soecial arant
3. Contnbullons!Donallons
a. Umted Way
Desilmated Givin2
b. Other Contributions
4. Spectal Events-
List Below
a. Iowa City Road Races
b. ,
c. "TIf,iOO
5. Net Sales 01 fVIces
6. Net Sales Of Materials 4,532,500
7. Interest Income
8. Other - LISt Below
Includina Miscellaneous
a. Rent Income
TOTAL INCOME 562,100 4.532,500
, Allocation of Administrative Incom 5900 41000
TOTAL INCOME AFfER ALLOC
ATION 568 000 4.573500
Noles and Comments:
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GOODWILL INDUSTRIES OF SOUTHEAST IOWA
UNITED WAY PROPOSAL 1995
Attachment to Page 3
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1993 Actual 1994 Budget 1995 Budget
Note to line 6:
Sales
Store Sales 1,749,698 I 2,257,000 2,580;500 ,
Salvage 271,870 195,600 197,400 '
Facility Contract 48,765 62,100 68,100
Supported Sites 109,906 133,600 147,800
JWOD Contracts 196,765 218,600 223,700
Container Project 976,278 .1,144,400 1,198,800
Food Service 60,175 95,300 116,200
", Total 3,413,457 4,106,600 4,532,500
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ALLOCATION OF ADMINISTRATION INCOME & EXPENSES
Attachment to Page 3; 3a, 4, & 4a
ALLOCATION METHOD:
Administrative income and expenses are allocated by percentage of direct expense. I)
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Allocation Budgeted Next Year
By% 1995
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Total Total
Income Expenses
(P&O 3, col. 4) (pz. 4, col. 4)
Administration 55,300 838,000
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Allocation to Programs: ..
Program 1: Employment Services 13.5% 7,500 113,100
Program 2: CORE Svcs Coordination 1.6% 900 13,400
Program 3. Facility Training 10.6% 5,900 88,800
Program 4: Self Support 74.3% 41.000 622.700
Total 100.0% ~55.300 ,$838.000
(;! .. A1locallons to lJ'~am"I.louDdcd to Ih. DalSl 100,
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EXPENDITURE DETAIL
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ACTUAL THIS YEAR BUDGETED ADMIN IS- PROGRAM PROGRAM
LAST YEAR PROJECTED NEXTYEAR TRATION 1 2
1993 1994 1995 Emolovmen t Sv CORE Sw Coo
1. Salaries 2,911,608 3,334,200 3,585,000 521,500 514,700 58,000
2. Employee Benefits 456,026 574,100 634,000 76,700 95,300 8,800
and Taxes
3. Staff Development 11 ,077 15,000 16,500 8,000 3,000 500
4. Professional 42,213 55,600 58,800 49,600
Consultation
5, Publications and 3,541 2,500 2,600 1,500
SubscriPtions
6, Dues and Membership; 39,824 43,600 46,100 43,500 1,000 100
7. Rent and Property Tax 298,640 ~70,900 413,500 13,700 2,200
8. Utilities 99,717 120,000 128,000 9,500 1,800 800
9. Telephone 25,613 30,100 30,700 9,300 4,800 1,400
10, Orfice Supplies and 35,118 39,000 38,700 38,700
PostaRe
11. Equipment
PurchaselRental
12. Building ahd Maintenance 53,358 72,500 70,600
13. Printing and Publicity 50,201 78,500 80,400 43,200
14. Local Transportation 155,503 193,100 219,600 15,600 11 ,400 3,000
15. Insurance 35,042 40,000 49,100 3,500 1,000 300
16. Audit 5,592 4,900 5,400 5,400
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17. Interest 57,01rT 59,300 62,300
18. Other (Specify): 147,335 214,400 192,200 . 2,500 300
Supplies
19. Client Transportation 8,577 3,100 0
20. Meeting; and Conferences 9,661 11 ,600 12,000 12,000
TOTAL EXPENSES 4,445,733 5,262,400 5,645,500 838,000 649,200 75,400
· Allocation of Administrative
Exnenses ---- ---- ---- (838.000 113100 13400
IV 1<)( i Al'iER
ALLOCATION 4,445,733 5,262,400 5,645,500 0 762,300 88,800
(Show also on n~. 2. line 2. 2a .2b)
Notes and Comments:
. SEE ATIACHMENT EXPLAINING ALLOCATION METHOD ON PAGE3b.
Note 10 #7 Rent and Ploperty Tax: The increDse in rent aDd property tax is due to the openiDg of two relDiI slores,
Note to #13 PriDlingand Publicily: The large increases in priDtiDgDnd publicitYDre due to subslDIDtial inaeases in DdvcllisiDg and marlccliDg effort
Note to #18 Othel Supplies: The increase iD supplies iD 1994 is due to iDitial start up supplies fOllhe opeDiDg of two retail stoles
Dnd the HACAP OlCDIlXlDlrnct.
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AGENCY Goodwill Industries of SE Iowa
EXPENDITURE DETAIL
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(continued) PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM
3 4 5 6 7 8
FaeW'" s.u SUDDOrl
1. Salaries 420,100 2,070,700
C. Employee Benefits 77,600 375,600
an d Taxes
3. StaffDevelopment 500 4,500
4. Professional 9,200
Consultation
5. Publications and 1,100
Suhlcriotions
6. Dues and Memberships 500 1,000
7. Rent and Property Taxes 397,600
8, Utilities 1,700 114,200
9. Telephone 1,600 13,600
10. Office Supplies and
PostaJte
11. Equipment
PurchaselRental
12. Building and Maintenance 70,600
13. Printing and Publicity 37,200
14. Local Transportation 2,100 187,500
CiS. Insurance 500 43,800
16. Audit
17. Interest 62,300
.
18. Other (Specify): 3,800 185,600
SUDolies
19. Client Transportation
20, Meetings and Conferences
TOTAL EXPENSES 508,400 3,574,500
· Allocation of Administrative
Exnenses 88 800 622 700
TOTAL EXPENSES AFTER
ALLOCATION 597,200 4,197,200
(Show also on D~. 2. line 2 2a 2b\
Notes and Comments:
. SEE ATIACHMENT EXPLAINING AlLOCATION METHOD ON PAGE 3b.
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AGENCY Goodwill Industries of SE Iowa
SALARIED POSITIONS AcruAL THIS YEAR BUDGETED %
LAST YEAR PROJECI'ED NEXT YEAR CHANGE
FTE* 1993 1994 1995
Position Titlel Last Name Last This Next
Year Year Year
.. See Attachment 5a
Total Salaries Paid & FTE* 133.6 151.0 153.8 2,911,608 3,334,200 3,585,000 7.5%
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· Full-Time Equivalent: 1.0 = full-time; 0.5 = half-timej etc.
RESTRICTED FUNDS:
(Complete Detail, Pages 7 and 8)
Restricted by: Restricted for:
Board ofDirectors Land, Building & Equipment 16,438 23,200 24,500 5.6%
Board/Donor Booker Memorial 8,002 8,800 9,800 11.4%
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Services/Volunteers N/A N/A N/A
Material Goods N/A N/A N/A
Space, Utilities, etc. , N/A N/A N/A
Other: (Please specify) N/A N/A N/A
N/A N/A N/A
TOTAL IN - KIND SUPPORT N/A N/A N/A
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GOODW~ INDUSTRIFS OF SOUTHEAST lOW A
1995 SCHEDULE. OF POSITIONS AND SALARY RANGFS
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EXPL~^rQ~"~~O,TE TO BUDGET FORM 5A
Staff salary increases approved by the board for 1994 were:
3.5% step increase on the anniversary date of employment, with the exception
of employees at the top of the pay range. Effective January 1, salary
adjustments were implemented on staff salaries. The adjustments ranged from
1 % to 5.6%.
Annual salary increases from 1994 to 1995 range from 1% to 9.3%. The
difference caused by the timing of anniversary step increases and the salary
adjustments.
In addition, the following are explanations regarding significant valiances from the
annual percentage.
POSITION
% CHANGE
EXPLANATION
Vocational Specialist
9.4 %
New .75 FI'E position
May '94; Fun year 1995,
Personnel-Trainer
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New .75 FrE position
Mar '94; Fun year 1995.
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531.7%
New .50 FI'E position
~eptember '94; Increase to .
1.00 FrE Jan '95.
Trock Driver
12.2%
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Store Clerk
16.7%
New positions June '94
Full year 1995.
Material Handler
11.4%
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AGENCY Goodwill Industries of SE Iowa
BENEFIT DETAIL
AcruAL 1H15 YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECJ'ED NEXT YEAR
( (Li.t Rate. fol Next Year) TOTAL== 456,026 574,100 634,000
FICA 7.65% X S3,186,928 203,756 226,700 243,800
Unemployment Comp. 1.1 % x S2,318,182 18,103 23,500 25,500
Worker's Comp. %xS 37,733 91,900 101,100
VARIOUS RATES
Retirement 3,5 % xS2,357,143 56,426 65,600 82,500
Health Insurance SI23.66 per mo. : 93 indiv. 107,864 126,900 138,000
S per mo.: family
Disability Ins, %xS 17,358 21,300 23,300
SI,942 r month
Life Insurance SI,65O per month 14,786 18,200 19,800
Other ---- % x S ---- ----- ----- -----
Above Above Above
How Far Below the Salary Study Commiuee's Range Range Range
Recommendation i'l Your Director's Salary? 7,248 12,183 11,995
Sick Leave Policy: Maximum Actrual480 Hours Months of OperatiOll During
12 days per year for years ALL to_ Year: 12 I
Hours of Service: I 0
,
_ days per year for years to 8:00 - 4:30: M-F
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Vacation Policy: Maximum Accrual 160 Hours Holidays :
10 days per year for yeaiS' 0 to 1
11 days per year
20 days per year for years 5+ to XX
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Work Week: Does your Staff Frequently Work More Hours Per Week Than Than Were
Hired for? 1/ Yes No
How Do You Compensate For Overtime? _ Time Ofr L 11/2 Time Paid
NOlIe _ Other (Specify)
r.
D1RECfOR'5 PO lNTS AND RATES
STAFF BENEFIT PO 1NT5
Comments :
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· Retirement 27
Health Ins. 10
Disability Ins. I
Life Insurance If2
.. Dental Ins. --r
Vacation Days.-lQ..
H olida ys -1.!...
Sick !.,eave ~
Point Total 83.50
$168.75/Month
SI23.66 !Month
S35.00 /Month
$48.00 !Month
SO.OO !Month
20 Days
11 Days
12 Days
Minimum
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· [n July of 1992, Goodwill
began an em ployee retirement
plan which contributes 3% or
eligible salaries and wages.
An increase to 4%
is budqeted JulV 1.
1995.
46.50
73.50
.. Included with health imurnDcc,
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AGENCY Goodwill Industries ofSE Iowa
DETAIL OF RESlRICfED FUNDS
(Source Restricted Only--ExcIude Board Restricted)
A. Name of Restricted Fund
Booker Memorial
1. Restricted by: Board ofDirectors and Donor
2. Source of fund: ~uests and Memorials
3. Purpose for which restricted: Scholarship Fund
4. Are investment earnings available for current unrestricted expenses?
Yes ,; No If Yes, what amount:
5. Date when restriction became effective:
July 1985
N/A
$8,697.78 at July 31, 1994
N/A
6. Date when restriction expires:
7. Current balance of this fund:
B. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No ,UYes, what amount:
5. Date when restriction became effective:
i 6. Date when restriction expires:
(d 7. Current balance of this fund:
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1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:.
7. Current balance of this fund:
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AGENCY Goodwill Industries of SE Iowa
(Indicate N/A if Not Applicable)
(
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
.....-~
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A. Name of Board Designated Reserve: Goodwill Equity Account
1. Date of board meeting at which designation was made: Probably 1%6
2. Source of funds: Appropriations, ~ifts
3. Purpose for which designated: Land, buildin~ and equipment projects
4. Are investment earnings available for current unrestricted expenses?
_ Yes-LNo HYes, what amount: N/A
5. Dale board designation became effective:. Probably 1 %6
6. Date board designation expires: N/A
7. Current balance of this fund: $22,941.62 at July 31, 1994
B. Name of Board Designated Reserve: N/A
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
C 4. Are investment earnings available for current unrestricted expenses?
Yes No H..Yes, what amo!lnt:
5. Date board designation became effective:
6. Date hoard designation expires:
7. Current balance of this fund: .
C. Name of Board Designated Reserve: N/A
1. Date of board mccting at which designation was made:
2, Source of funds:
3. Purpose for which designated:
4. Are investment earnings available for current unrestricted expenses?
Yes No HYes, what amount:
5. Date board designation became effective:
6. Date board designation expires:
7. Current balance of this fund:
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AGENCY mSTORY
AGENCY Goodwill Industries of Southeast Iowa
(using 'this page ONLY, please summarize the history of your agency,
emphasizing Johnson county, telling of your purpose and goals, past and
current activities and future plans. Please update annually.)
()
Goodwill Industries of Southeast Iowa was established in Iowa City in 1965 to provide
rehabilitation, training and employment services to persons with disabilities and other
disadvantaged persons who may experience barriers to competitive'employment. The
Goodwill program is designed to encourage and enhance dignity, self-respect and social and
economic independence.
The need for an organization like Goodwill Industries was recognized in the early 1960's by
the local Association for Retarded Citizens and area professionals. In the spring of 1965, the
Iowa City Kiwanis Club began early organizational efforts, and Goodwill Industries was
incorporated on November 24, 1965. Goodwill first opened its doors in early 1966 in the
former Montgomery Ward building in downtown Iowa City. In 1968, Goodwill moved to a
new 32,000 sq. ft. facility on First Avenue. A retail store in Cedar Rapids was opened in
1967 and training programs began there in 1973.
The Iowa City Goodwill Industries was one of the first organizations in Iowa to be fully
accredited by the Commission on Accreditation of Rehabilitation Facilities in 1977. It has
maintained the highest level of accreditation by CARF ever since. Goodwill has ranked high
in the state in job placements the past several years. Seven state grants have been awarded
for innovative new programs: work stations in industry in 1982, the Threshold Program in 0,
1985, 1988 and 1991, and Supported Employment Programs in 1988, 1989 and 1990.
Pathways, a community-based training and employment program for persons with mental
retardation/developmental disabilities, was initiated in 1990.
Goodwill Industries began providing community-based training and employment services for
persons with traumatic brain injuries in late 1989. The program Wa9 funded by a grant from
the Division.of Vocational Rehabilitation Services and was developed under the auspices of
the East Central Iowa Brain Injury Task Force. A services coordination component for these
individuals and their families was added during 1992. Our CORE, Pathways and Threshold
programs are collectively called Employment Services,
Goodwill benefits its clients by encouraging and assisting them in their own desire to help
themselves. It enables economic and social advancement of people by providing jobs,
training for jobs and placement into jobs. Both nationally and locally, it is the largest private
sector employer of persons with disabilities -. helping tax "users" become tax payers.
Goodwill is a leader in seeking to create job opportunities in other sectors. It provides
valuable labor contracting services to area business and industry. Goodwill also benefits its
communities by recycling a trell1endous quantity of donated materials and beverage
containers.
198
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AGENCY
Goodwill Industries of Southeast Iowa
ACCOUNTABILITY QUESTIONNAIRE
C A.
,-
Agency's Primary purpose:
The purpose of Goodwill Industries is to advance the social and economic independence
of men and \~omen with disabilities, as lien as other persons, \~ho may experience
barriers to such independence, To achieve this purpose Goodwill provides a vari.ety
of training, employment, and support services,
B.
Program Name(s) with a Brief Description of each:
Employment Services
CORE Services Coordination
Facility Training
Self Support
See Human Service Agency Budget Form Program Summary, Page 1 for d~scriptions,
C.
Tell us what you need funding for:
(.
Program 111 Partial funding for Employment Services, our community-based
employment and training program for persons with disabilities.
D. Management:
1. Does each professional staff person have a written job description?
Yes
x
No
2. Is the agency Director's performance evaluated at least yearly?
Yes
x
No
By whom? Ex~cutive Committee c,f Board
E. Finances:
1. Are there fees for any of your servi.ces?
Yes
No
x
a) If Yes, under what circumstances?
c
Fees are charged on a unit of service basis for our traj~ing and
employment programs. No fees are charged for the services
coordi.nation portion of CORE.
x
or sliding scale
b) Are they flat fees
199
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AGENCY Goodlvill Industries of Southeast IOIva
c) Please discuss your agency's fund raising efforts, if applicable:
Annual Direct Mail Friends of Goodwill Drive: $11,500 budgeted for 1995.
This amount is included with contributions.
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program/Services: '
Example: A client enters the'Domestic violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and units of Service 24 (Shelter Days). Please supply-
information about clients served by your agency during the last two
complete budget years.
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Enter Years --> 1992 1993
1- How many Johnson county 1a. Duplicated
residents (including Iowa Count 251 256
city and Coralville) did lb. unduplicated
your agency serve?
Count 214 220
2a. Duplicated
2. HoW many Iowa City residents Count N/A N/A'
did your agency serve? 2b. Unduplicated
count N/A N/A
3a. Duplicated
3. How many coralville Count N/A N/A
residents did your agency 3b. Unduplicated 0
serve?
Count N/A N/A
"- Total
4a. 66,413 67,210
4. How many units of service -
did your agency provide? 4b. To Johnson
County Residents 29,612 29,980
5. Please define your units of service.
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A unit of service for Facility Training is one-halE day. A unit of service for
Employment Services is one-quarter' hour of [aee-'tu"[acG job ccac~iah' CORE
Services Coordination does nut have a unit or service :;lucu LlI"rc i,; ov re:::.
for the program,
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6. Please discuss how your agency measures the success of its programs.
Vie use a program evaluation system designed by Halker and Associates to
measure our programs 1 effectiveness, eff iciency and consumer sa tisf ac tion .
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AGENCY
Goodwill Industries of Southeast Iowa
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
* Expand and improve services for persons with disabilities.
* Establish an assistive technology center.
* Assess feasibility of vocational programs for disadvantaged.
* Enhance community awareness of Goodwill Industries.
* Increase resource development td advance long-term financial health.
8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
Lack of dependability of funding systems, and changing nature of caseload.
9. List complaints about your services of which you are aware:
Waiting time for services.
10. Do you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measures do you feel can be
taken to resolve this problem: I
lie currently have a waiting list for Employment Services which may entail a wait
for services of up to six months. We are exploring alternative funding sources
(Community Services Appropriations, Social Security PASS plans and the Medicaid
Waiver Program) in order to reduce our waiting list.
11.
How many people are currently on your waiting list?
lie currently have 80 persons on our waiting list of whom 25 are participating
in our Facility Training program.
In what way(s) are your agency's services publicized:
a. Publications: brochures, quarterly newsletter.
b. Media: PSA's, paid ads, news and feature releases.
c. Public speaking, tours, annual meetings.
201
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AGENCY GOAlS FORM
Agency Name: Goodwill Industries of Southeast Iowa
Name of program: Employment Services
Year: l22S.
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EMPLOYMENT SERVICES
Goal: To increase the level of vocational independence, decrease hospitalizationl
institutionalization and increase opportunities for successful living for persons with
disabilities by providing community-based training and employment services.
Objective A: During 1995, provide vocational services to 150 Johnson County residents.
Objective B: During 1995, place and maintain 30 Johnson County participants into
competitive employment.
Tasks: 1. Provide job seeking skills training.
2. Provide support groups to provide peer training and support.
3. Develop sufficient job sites.
4. Provide job coaching to individuals who have been placed.
5. As part of community education, speak to a variety of community groups.
Objective C: During 1995, place andlor maintain 115 Johnson County participants in
supported employment positions.
Tasks:
1. Develop 30 new supported employment sites.
2- (See tasks for Objective B.)
3. Develop two additional community-based group work sites.
.
Resources Needed To Accomplish Objectives
1. 5 full-time equivalent Vocational Specialists.
2. 20 part-time Job Coaches. ,
3. Office space located at Employment ("Old Brick").
4. Miscellaneous staff related expenditures (professional liability insurance, travel,
and training).
Cost of Program
(Does not include administrative costs.)
1994:
1995:
$610,400
$649,200
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HUMAN SERVICE AGENCY BUDGET FORM
Director: Maryann Dennis
Agency Name preater Iowa City Housing
Address fellowship l' n !In" 1402
phone : 358-9212
Completed by : Mar ann ,Dellnis ,and)e Bott
Approved by Board: e 'f~ ,./' < ,)
(authorized signature)
on 9-15;"94
(date)
City o~ Coralville
, Johnson County City of Iowa City
C. United Way of Johnson County
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95 - 12/31/95
4/1/95 - 3/31/96
7/1/95 - 6/30/96
10/1/95 - 9/30/96
x
COVER PAGE
Program summary: (Please number programs to correspond to Income & Expense Detail,
i.e., Program 1, 2, 3, etc.)
Program 1: Affordable Rental Housing
Purchases, rehabilitates, constructs, and manages affordable rental
housing for very low-income families experiencing the greatest
difficulty in obtaining decent housing.
, "
Program 2: Housing Access Support
Administrates a Security Deposit Loan Program in conjunction with
First National Bank. Offers no interest loans of up to $400 to very
low-income individuals/families for the Security Deposit on a rental
unit.
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Program 3: "Housing Skills Support
Assists individuals'and families with locating housing. Offers
budgeting, home maintenance, home safety, and neighbor relations
, counseling services through a contract with Life Slills, Inc.
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Program 4: Transitional Housing
Leases ($1.00/year) a single family home to HACAP for use in their
Transitional Housing Program.
Local Funding Summary : 4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson County -- $ 3,000 $ 3,300 $ 15,000
Does Not Include Designated Gvg.
FY94 FY95 FY96
City of Iowa City $ 0 $ 0 $ 0
Johnson County $ 0' $ 0 $ 0
City of Coralville $ 0 $ 0 $ 0
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New accounting procedures resulted in a different carryover balance.
This is an actual figure from GICHF's audit.
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Ending balance includes a grant draw and accrued payroll taxes of
$84,208. Th~ remaining balance ($25,401) represents general operating
funds.
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INCnIE JErAIL WUil::WJ AmINIS- rnooRAM l'EmllIM
ACIUAL 'lK!S YEl\R
IAST YEAR EmJECl'ED NOO YEAR 'mATICN 1 2
. loCal F\m:ling So\.lI'CeS - 2,250 3,225 12,075 12,075
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a. Johnson COtmty
b. City of rewa City
c. united Way 2,250 3,225 12,075 12,075
d. City of coralville
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2. state, Federal, 345,156 729,419 1,066,513 16,772 1,048,241 1,500
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a. HOME - Rental Housin ** 863,241 863,241
255,569 396,260
Production 16,772 16,772
b, HOME - Admin. 13,178 23,409
c, Iowa City - CDBG 75.000 158,000
d. FEHA 409 1 ~nn
e. SDLP Grant 1,000 1, 7~0 l,~nn 185,000
f. Iowa City - HOME 150,000 185,000
3, Corltr:ibItionsjI:onations 15,789 8,523 7,500 1,200 1,700
a. United Way 500 ' I- 200
Desirm::.ted Gi v; ncf 925 611
Contrib.xtions 7,000 1,000 1,700
b. otl1er '14,86 7,91
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4. SpeC;;!l EVents - 7,289 3,158 3,500 500
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a. rewa City Road Races 481 438 1,000 . 500
b. Fundraising 6,808 2,720 2,500
c.
5. Net Sales Of SerVices
6. Net Sales Of Ma~
7, Interest Incane 606 478 500 500
8. otl1er - List BelCM 92, 179 580,962 126,418 20;000 106,118 300
Trel . .
a. Rents and Deposits 13,129 67,176 126,118 20,000 106,118
11. Tnv P~nr~~inn 2311 '-.RR3
c. Long Term Notes 48,222 510,673
.~_ ~hnrr Tprm Nnteq 30,000 300 300
,e. SDLP Pr~gram Fees 590 230
( .'JrAL nmlE (Show also on 463,269 1,325,76. 1,216,506 50,547 1,154,359 4,000
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AGENC~ Greater Iowa City Housinf Fe"nw~hip
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(continued) m::GRAM m:x:;RAM m:x:;RAM m:x:;RAM m:GRAM m:x;Rl;M
3 4 5 6 7 8
1. Local F\1ndiJl;J Sources -
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b. City of IO'Na City
c. united Way ,
d. City of Coralville
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a. Ho~m - Rental Housin
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b. Hmm - Admin.
c. Iowa City - CDBr.
d. FEUA
e. SDLP Grant
f. Iowa City - HONE
3. Contriliutions/~nations 4,600
a. United Way 300
Desianated Givim
b, other Contriliutions 4,300
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4. Special Events - 2,100 900
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a. IO'Na City Road Races 500 .
b. Fundraising 1,600
900
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5. Net Sales Of Serllces
6. Net Sales Of Materials
7. Interest Inc:orrva
8. other - List Belew
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h. T~x PrnrA~inn
c. Long Term Notes
n. ~hnr~ TpTm Nn~p~
e. SDLP Program Fees
'lUJ1IL IN<:I8E 2,100 5,500
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lAST YEAR PROJECl'ED NEXT YFAR 'rnATION 1 2
(: Salaries 15,000 21,350 25,000 25 ,000
ElIployee Benefits
.t. 3,110 4,381 4,856 4,856
ani Taxes
3. staff Davelopnent 153
500 500
4. Professional **
consultation 931 2,417 3,300 3,300
5. I\1blications ani 222 150
Subscrintions 200 200
6, D.1es ani Memberships
38 50 50
7. Rent ~
2,800 4,260 4,380 ,4,380
8. utilities
9. Telephone 1,061
1,333 1,600 1,600
10. Office SUpplies ani 1,410 1,352 1,600 1,600
Postaae
11. Equipoont 1,261 102 1,000 1,000
Purchase
12. Equipoont/Office 200 200
Maintenance
13. Printin:} ani I\1blicity 929 1,192 1,300 1,300
,.\. Local Transportation -
559 755 1,000 1,000
15, Insurance (Bonding) 529 529 600 600
--
16. AJxti.t
2,215 2,750 2,750
17. Interest aild l:'nnClpa *
Payments 50,688 36,068 72,019 I 66,699
18. other (~~): 2,100 2,100 2,100
Contract Serv ces
19. Affordable Housing 294,246
'P,.nrtl1,.t~nn 1,298,68 1;048,241 1,048,241
20. Affordable Housing
npp.,.ot~ng rnof'c 7,556 31,022 44,500 44,320
21. SDLP Defaults 'and 4,299
('1"1'10"";1"1" 4,799 4,000 4,000
22. F~ndraising 3,9~fi 1,657 1,525 1,525
23. m sc.
'lUE\L EXmlSFS (ShC1iI' also 390,791 1,414,313 4,000
? ~?,?~,'h\ 1,220,721 49,861 1,159,260
Notes ani camnents:
* Includes repayment of $30,000 short-term, ,0% interest loan from the City of Iowa
City,
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This line item represents accounting services. It is anticipated that as GICHF
~rows, financial management will become more 'complicated. and time consuming.
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(cmtinued) m:x;RAM m:x;RAM m:x;RAM m:x;RAM m:x;IWr PRCGRAM
3 4 5 6 7 8
1- Salaries
2. EDplcyee Benefits
arx:l. Taxes
3. staff ~eloprnent
4, Professional
Consultation
5, tublications am
SUbscritltions
6, ))les arx:l. Memberships
7. Rent
8. utilities
9. Telephone
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13.. Printi.IJ;J arx:l. tublicity
14. Local Transportation
15, Insurance (Bonding)
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16. Alldit
17. Interest and Principal
Payments 5,320 I
18. other (Specify): 2,100
Contract Services
19. Affordable Housing
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20. Affordable Housing
OjleratiRg Casts 180
21- SDLP Defaults and
CelleetieRe
22. Fundraising
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riM o",..,o? " ',h\ 2,100 5,500
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SAT ARIED Ia>rrIONS ACIUAL 'lHIS YEAR EWEED %
FTE* I1>S1' YEAR maJECl'ED NEla' YEAR 0lANGE
( sition Titlej Iast: Narre Iast: 'lbi.s Next
Year Year Year
Dennis/Administrator 17.1 ,
, ~ .-hQ .hQ.. 15,000 21. 350 25,000
-
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Total Salaries Paid & FTE*
.83 II II 15.000 21.350 25,000 17.1
* Ml-rr:iJre Equivalent: 1.0 = full-ti1rei 0,5 = half-ti1re; etc.
!ill> l'KICl'lill FUNCS: I
(Ccmplete Datail, Pages 7 arxi 8) I
Restricted by: Restricted for:
State of lA-HOME Rental Housing 255,569 396,260 863,241 117.8
Production
- State of lA-HOME Admin, 13,178 23,409 16,772 -28.4
Iowa City - CDBG Rental Housing Prod. 75,000 l'i8,OOO n -lnn
Iowa City - HOME Rental Housing Prod. 150,000 185,000 23.3 ,
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I VolunteerR (il $5.00/hollr 5,203 4,255 4,000 ..=.2,.0
Material Goods
I Of Bce Sllppli eR 500 200 Inn -'in.n
I Space, Utillties, etc.
, Office and Telephone-HACAP (5 'mOR. 1993) 900 0 0 n
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(VISTA VolunteerR at $580.00/month each 7,540 'i
9,280 6,960 -25.0 ~,
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BENEFIT DETAIL
ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==>
3,110 4,381 4,856
FICA 7.65% x $ 25,000
1,147 1,633 1,912
Unemployment Camp. 1.0 % x $ 13,900
131 139 139
Worker's Compo 3.05 % x $ 25;000
750 750 765
Retirement % x $
Health Insurance $ 1 indiv. " 1,859 2,U4U
170 per mo.: 1,082
$ per mo.: family
Disability Ins. % x $ ,
Life Insurance $ per month
Other % x $
How Far Below the Salary Study Committee's n/a ri/a n/a
Recommendation is Your Director's Salary?
Sick Leave Policy: Maximum Accrual 14.4 Hours Months of Operation During
9 days per year for years ALL to Year: 12
----- -----
days' per year for years _____ to _____ Hours of Service: ~l-F, 8-5
Vacation Policy: Maximum Accrual 120 Hours Holidays:
10 days per year for years 1 ~ 2
10 days per year
15 days per year for years --1-- to ~P
.
Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? X Yes No
How Do You Compensate For OVertime? _____ Time Off _____ 1 1/2 Time Paid
X None _ Other (Specify)
DIRECTOR'S POINTS AND RATES
STAFF BENEFIT POINTS
Minimum Maximum
Comments:
Retirement
Health Ins.
Disability Ins.
Life Insurance
Dental Ins.
Vacation Days
Holidays
Sick Leave
$ /Month
12 $ 140 /Month
$ /Month
$ /Month
2 $ 15 /Month
10 '10 Days
10 10 Days
9 9 Days
POINT TOTAL
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AGENCY Greater Iowa Citv HOllRing FpllowRhip
(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(source Restricted only--Exclude Board Restricted)
C A, Name of Restricted Fund HOME Program - Affordablp Rental HOtlRing l'rn<ltl~Hnn
1. Restricted by:
Iowa Department of Economic Development
2. Source of fund:
Iowa Department of Economic Development
3. Purpose for which restricted: Acquisition and rehabilitation, of affordable
L~llLal housing
4. Are investment earnings available for current unrestricted expenses?
Yes
x
No
If Yes, what amount:
5. Date when restriction became effective: Septemher, 1992
6. Date when restriction expires: no exoiration
7. current balance of this fund: $0 ($6.133 remains to hp drawn <lown)
B. Name of Restricted Fund HOME Program - Affordable HOllsinl1 New Constrll~tion
1. Restricted by: Iowa Department of Economic nevplol'ment
2. Source of fund: Iowa Department of Economic npvplopmpnt
3. Purpose for which restricted: New constrllction of affordahlp rpntal hntl~ing
~ 4. Are investment earnings available for current unrestricted expenses?
Yes ,- X
No If Yes, what amount:
5. Date when restriction became effective: June. 1993
6, Date when restriction expires: no expiration
7. current balance of this fund: $0 ($218.336 remains to be drawn down)
C. Name of Restricted Fund HOME Program - Affordable Rental Housing Administration
1. Restricted by: Iowa Department of Economic Development
2, Source of fund: Iowa Department of Economic Development
3. Purpose for which restrict~d: Administration of affordable housing production
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
'.
5. Date when restriction became effective: June, 1993
6. Date when restriction expires: no expiration
G0
7. current balance of this fund: $0 ($22,080 remains to be drawn down)
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AGENCY Greater Iowa City Housin~ Fp.ll o",~hip
(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only--Exclude Board Restricted)
A. Name of Restricted Fund
CDBG - Landscaning
()
1. Restricted by: City of Iowa City
2. Source of fund: City of Iowa City
3. purpose for which restricted: Landscaping of ne\yly constructed affordl'lbl P.
rental housing
4. Are investment earnings available for current unrestricted expenses?
X
Yes
No If Yes, what amount:
5. Date when restriction became effective: July. 1994
6. Date when restriction expires: no expiration
7. Current balance of this fund: $0 ($8.000 remains to be drmm dOlrn)
B. Name of Restricted Fund CDBG - Affordable Rental Housing Land Acquisition
1. Restricted by: City of Iowa City
2. Source of fund: City of Iowa City
3. Purpose for which restricted: Site acquisition for affordable rental housing
4. Are investment earnings available for current unrestricted expenses?<-.)
Yes'.- X No If Yes, what amount:
5, Date when restriction became effective: July. 1994
. -,
6. Date when restriction expires: no expiration
7. Current balance of this fund: $0 ($150.000 remains to be drawn down)
C. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3, Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
'.
5. Date when restriction became effective:
6. Date when restriction expires:
()
7. Current balance of this fund:
7 (a)
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AGENCY Greater Iowa City Housing Fellowship
The Greater Iowa City Housing Fellowship (GICHF) was incorporated as a non-profit organization in
1990. It began as a response to the severe shortage of affordable housing in our community by
representatives from area religious congregations. The mission of GICHF is to increase the supply and
availability of affordable housing for very low-income residents of Johnson County.
GICHF currently has fifteen permanent member congregations and representatives from four local human
service agencies that select the Board of Trustees. One third of the Trustees represent the low-income
community. GICHF has been designated a Community Housing Development Organization by HUD.
The agency's goals are based on the City of Iowa City's Comprehensive Housing Affordability Strategy
(CHAS), and address the shortage of multi-bedroom rental units.
Since its beginning, the GICHF has received more than $1,600,000 in grants and loans to develop
affordable rental housing. In addition to providing a house for HACAP's Transitional Housing Program,
GICHF currently manages ten rental units. Four duplexes are under construction in the Whispering
Meadows subdivision. By the end of 1994, GICHF will manage a total of 18 rental units.
These projects have had a significant impact in our community. To date, the GICHF has provided housing
for 43 very low-income individuals including 28 children in the ten units presently occupied. Of this
unduplicated count, 27 (19 children) were accepted as tenants due to special circumstances. Tenants are
considered to have special circumstances if they were: homeless; over occupying previous housing; or
experiencing extreme difficulty finding housing.
GICHF continues to explore new projects in order to increase the stock of affordable housing in Johnson
County. Plans are in progress to enter into a joint partnership agreement with a private, for-profit
developer. A grant of $150,000 has been awarded from the City of Iowa City CDBG funds and the
Housing Commisstion has recommended an allocation of $150,000 in local HOME funds for land
acquisition. The partnership plans to use the additional funding sources of low income housing tax credits
and private mortgages-to build a mixed-income rental housing development. The partnership will own and
manage 133 income targeted units in tlle 324 unit development. The remaining 191 units will be
developed as market-rate housing.
The Housing Fellowship's rent levels are no higher than the local Fair Market Rent making all rental units
eligible as Section 8 housing. After debt retirement, rents are set at operating and replacement and reserve
costs. Rental amounts are then within the affordable range of many very low-income households without
rental assistance.
The Security Deposit Loan Program was implemented in February, 1993. In conjunction with First
National Bank, this program offers no interest bank loans to very low-income individuals/families to pay
for a Security Deposit on a rental unit. The maximum loan amount is $400 and must be repaid within 12
months. Over 100 individual/families have been approved for loans. Eighty percent of all loan recipients
are employed. GlCHF guarantees the loans and functions as the collection agent.
The need to make supportive housing services available for some households is also evident from the
CHAS. Through a contract with Life Skills, Inc., GIOO purchases housing support services for
individuals/families experiencing severe difficulties accessing and maintaining housing.
The agency rents office space at Colonial Park Plaza in Iowa City. GlOO has a full-time administrator
and Jean Bott of A Great Balancing Act provides part-time accounting services. GIOO benefits greatly
from VISTA volunteers and the U of! Social Work practicum students to assist with administrative duties.
Volunteers continue to complete various projects for fund raising and property maintenance activities.
GIOO offers office space as in-kind support to Iowa Valley Habitat for Humanity and the Johnson
County Flood Relief Coordinator. GIOO is a participant in the Furniture Project providing technical
assistance to produce a monthly newsletter. 213
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Greater Iowa City Ho~sing Fellowship
ACCOUNTABILITY QUESTIONNAIRE
Agency's primary Purpose:
The primary purpose of the Greater Iowa City Housing Fellowship is to
increase the stock of safe, decent affordable housing in Iowa City
and Johnson County.
Program,Name(s) with a Brief Description of each:
Program 1: Affordable Rental Housing
Program 2: Housing Access Support
Program 3: Housing Skills Support
Program 4: Transitional Housing
PLEASE 'SEE DESCRIPTION ON PAGE 1
C. Tell us what you need funding for:
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To pay a portion of administrative expenses, including salary and benefits for a
full-time administrator, as well as office expenses. By using contributions.. 0"
and United Way funds to meet a part of administrative expenses, the affordability
of housing managed by the Housing Fellowship can be increased. Little grant support
is available fuc administrative expenses for nonprofit affordable housing
developers.
D, Management:
1. Does each professional staff person have a written job description?
E.
Yes
x
No
2. Is the agency Director's performance evaluated at least yearly?
Yes
x
Board of Trustees
By whom?
No
Finances:
1. Are there fees for any of your services?
Yes
x
No
a) If Yes, under what circumstances?
Rents are charged for rental housing units. Rents cover all operating and
replacement costs, loan repayments, and a portion of administrati~e costs; Tenants pay
no more than 30% of household income toward the rental amount. The remainder of
Fair Market Rent comes from rental subsidies (HUD Section 8).
A $10.00 processing fee is charged for all approved loans through the SDLP.
b) Are they flat fees X or sliding scale X
Tenant share of rent is a sliding scale based on household income.
The SDLP processing is a flat fee. 'P-2
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AGENCY
Greater Iowa City Housing Fellowship
c) Please discuss your agency I s fund raising efforts, if applicable:
GICHF staff and Trustees have taken an active role in the annual United Way
campaign. Additionally, funds are sought through grants, contributions from
religious organizations, individuals and businesses, the sale of House Pins and
Pt8g~~fs~~lces:
Example: A client enters the Domestic Violence Shelter and stays for 14
days, Later in the same year/ she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and units of Service 24 (Shelter Days), Please supply
information about clients served by your agency during the last two
complete budget years.
STATS ARE GICHF TENANTS ONLY.
1,
How many Johnson County
residents (including Iowa
city and Coralville) did
your agency serve?
Enter Years --+
Duplicated,
Count
Unduplicated
Count
Duplicated
Count
Unduplicated
Count
Duplicated
Count
Unduplicated
Count
4a, Total
*
1992
*
1993
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11
2a.
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2.
How many Iowa City residents
did your agency serve?
2b,
2
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How many Coralville
residents'did your agency
serve?
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3b,
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13
4.
How many units of service
did your agency provide?
2
13
4b. To Johnson
County Residents
5. Please define your units of service.
Affordable Rental Housing - one unit of service equals rental for all or part
of one year for each household member. In 1993, thirteen individuals were tenants
of GICHF. Two individuals moved from a GICHF owned unit to another.
Housing Access Support - one unit of service equals one loan issued. In 1993,
57 loans were issued to 56 different people. (Of the 56 individual loans, 35
accessed housing in Iowa City., 15 in Coralville and 6 in Johnson County.) These
figures are not included in,}He figures above.
* Both 1992 and 1993 numbers are GICHF tenants only.
6. Please discuss how your agency measures the success of its programs.
Affordable Rental Housing - Lease renewals. Monthly occupancy reports.
Housing Access Support - Repayment of Security Deposit Loans. Monthly statistical
reports. Annual loan recipient satisfaction survey~
Housing Skills Support - Reports submitted by Life Skills, Inc.
Transitional Housing - Reports from HACAP.
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AGENCY'
Greater Iowa City Housing Fellowship
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
_ By continuing to acquire affordable rental housing (r)',
_ By continuing to apply for federal, state and local grants for funds to acquire
rental housing
_ By continuing to work with the consortium of private lenders to secure loans
to acquire and develop affordable rental housing
_ By entering into limited partnership with a for profit developer to utilize
other funding sources to produce affordable housing
_ By continuing a close working relationship with local human service agencies and
City staff to assess existing and future housing needs
- By building the capacity of GICHF staff
8, Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
Minimal resources exist to pay adminstrative and office expenses to nonprofit
housing developers. Management of GICHF's properties, programs and grant funding
requires a skilled administrator.
Barriers to the expansion of the affordable rental housing stock range from a
lack of financial and land resources to community attitudes.
9. List complaints about your services of which you are aware:
The need for additional affordable housing is much greater than the existing
available units.
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Agency staff attempts to resolve any complaints about GICHF's tenants or properties,
immediately.
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lack of ablllty to serve them? What measures do you feel can be
taken to resolve this problem: t'
GICHF maintains a waiting list for rental units, The waiting list will be
maintained in anticipation of additional rental units.
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How many people are currently on your waiting list? 66 households
: ! 11. In what way(s) are your agency's services publicized:
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, , As they become available for occupancy, households on the waiting list are contacted.
, i Units have been advertised by distributing announcements to other housing ,
! ~ related agencies. Newspaper advertisements are used as needed, Speaking
: i engagements, press releases and an agency brochure are used to communicate
~\, to member organizations and the community.
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Greater Iowa Oiy Housing Fellowship
-opening doors fOT Jow income famllies-
1995 Program Goals and Objectives
Affordable Rental H01l'iing
GOAL: To increase the supply and availability of affordable, decent
housing for very low-income residents of Iowa City and Johnson
County. .
Objective A: To manage the Housing Fellowship's rental units currently in
operation.
Tasks:
1. Maintain rental permits.
2. Maintain tenants in currently occupied rental units.
3. Rent-up units as vacancies occur.
Objective B: To construct 133 new 2, 3 and 4 bedroom rental units.
Tasks:
1. Enter into partnership with private developer.
2. Obtain suitable multi-acre site.
3. Complete first construction phase.
4. Maintain housing waiting list.
5. Fill.units with tenants, with priority given to those previously
denied access to housing.
Objective C: To obtain capital funding for additional rental housing
acquisition.
Tasks:
1. Develop project design and financing plans for additional rental
Units of needed bedroom sizes.
2. Submit applications for funding to appropriate granting agencies.
3. Enter into partnership agreement as per project design,
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Resources Needed:
- one full-time administrator
- one phone line
- office space
- office supplies
- one full-time VISTA volunteer
- one half-time VISTA volunteer
-contract with management company upon occupancy of units
- staff training and capacity building ,
Cost of Program (Including Administrationt
Operational: $42,382
Capital: $1,159,260
Housing Access Support
GOAL: To provide financial assistance to very low-income households
who do not have the immediate resources to gain access to
housing.
Objective A: To continue a revolving loan fund to be used in making
security deposits.
Tasks:
1. Accept applications from very low-incomes individuals/families
'for the Security Deposit Loan Program. I
2. Arrange membership of local agency representatives to sit on the
loan approval committee, to review all applications and
approve or deny loans.
3. Arrange loans and payments with First National Bank.
4. Collect processing fee of $lO.00/application.
5. Monitor program by keeping monthly statistics.
6. Prepare annual report.
Resources Needed: (all above except management contract)
Cost of ProgramJIncluding Administration)~
Operational: $8,986
Capital: 0 .
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Greater Iowa City Housing Fellowship
Housing Skills Support
GOAL: To assist very low-income households in locating housing and
maintaining current housing.
Objective A: Offer housing supportive services which will assist
voluntarily participating households in maintaining their housing units.
Tasks:
1. Refer up to five households to Life Skills, Inc. for enrollment in
their Housing Support Curriculum program.
2. Reimburse Life Skills, Inc. for program costs for these five
households.
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Resources Needed: (all above except management contract)
Cost of Program (Including Administration)..;,
Operational: $4,593
Capital: 0
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Transitional Housing
GOAL: To provide property for HACAP's Transitional Housing
Program.
Objective A: Maintain the availability of a 3 bedroom single family house
for use by HACAP in their Transitional Housing Program.
Tasks:
1. Obtain contributions from member congregations to cover debt
service and insurance costs.
2. Lease unit to HACAP for $1.00 per year.
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Cost of Program:
Operational:
Capital: 0
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HU}mN SERVICE AGENCY BUDGET FO~~
Director : Don Haniccia. CCAI'
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I',ge:,cy Name : Hm,keye Area Communi.ty Acti.on I'rogr:,
hddress : 1'0 Box 789, Cedar Rapids 52406
(319) 366-7631
Ch)'is Carman
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City or Coralvi,lle
Johnson County City of Iowa City
united l~ay of Johnson County
phone
completed by
Approved by Board
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95 - 12/31/95
4/1/95 - 3/31/96
7/1/95 - 6/30/96 ..
"
10/1/95 - 9/30/96 X
(date)
COVER !.'AGE
Program Summary: (Please number programs to correspond to Income & Expense Detail,
i.e" program I, 2, 3, etc.)
"
I) Johnson County Family Service Center
This program started as a 3 year national demonstration project in 1990 and has now
secured permanent funding through the Head Start Bureau, The program provides full
day, full year Head Start to 32 children at HACAP's new Family Service Center facility in
Coralville and 16 additional children at the Broadway Neighborhood Center in Iowa City.
The programs also offers an interagency case management! service coordination system
for families, an enhanced level of setvice from Head Start Family Support Counselors, a
resource lend1ng library, and contracted GED/literacy services. HACAP's local funding
from United Way, the City OfIowa City, Johnson County and the City Of Coralville
shares in the support of all the activities described above, and is a critical source of non-
federal match required for continued Head Start funding.
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4/1/92 I 4/1/94 . ! . /' 'cr: ,
Local ~ ' Summary : ! ; '1,; ," " :)
, unclng
3/31/94 I 3/3J/9~ , 1/31/%
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Unlteo way of Johnson County .. $ 13,000 s 13,000 Is 13,520
Does Not Include Designated Gvg.
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FY94 FY95 I FY96 '"
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10 6.000 i" 6.240 '
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:;; 21, 500
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WI::GJ~l' SUl11l\HY
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ACIUAL TIiIS YEAR I3lJlX;ETED
usr YEAR PROJECTED lID:!' YEi\,H
Enter Your kjercy' s Budget Year => 10/1/93 to 10/1 /94 to 10/1/95 to
9/30/94 9/30/95 i Q /30/96 .
1. '!OrAL OPERATDlG B:JI:GEI'
(Total a + b) $345,453 $281,928 $286,738
a. Carryover Balance (cash (3,134)* 0 o '
fran line 3, previous o:>lUllU1)
" 286,738
b. Iro:ire (Cash) 348,587 281,928
2. '!OrAL EXPENDITURES ('lbtal a + b) 345,453 281,928 286,738
a. Jt.dministration 40,699 39,790 41,088
b. Pro;p:am Total (List Pro9's. Below) 304,m 242,138 245,650
1. Head Start Family Service Ctr. 224,514 242,138 245,650
2. Transitional Housing Rural 80,240 0** 0**
3.
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3. OOm:; BAl1INCE (SUbtract 1 - 2) I $0 *** II $0 II $0 I
4, rn-KIND SUPFORI' (Total from
Page 5) $ 23,160 $ 23,160 $ 23,160
5 . NCtI-o.sH ASSEI'S 0*'\** 0**** n****
Notes ard Ci:J!m'ents:
,
· Carryover deficit from FY'93 is due to lower than projected child care funding from DHS,
U HACAP's Transitional Housing Program continues to operated in Johnson County, It is
supported with HUD funding and Community SelVice Block Grant funds,
... Hc:uI Sbrt funds used to bring to zero balance
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AClUAL ' TIllS YEAR BJIX;ETED AIlmrrs- mxIW1
IAS1' YEAR PROJT:.CTED IID:T YEAR 'mATIor; 1
1. l.Dcal F\.lrd.i.rq Sources - $40,500 I
T;e1" 1'\01,",,) $40,500 $44,620 $0 $44,620
a. Johnson county
21,500 21.500 22,160 n ??,1fin
b. city of Ia;.Ja City 6,000 6,000 6,240 0 6,240
c. United Way 13 ,000 13,000 13,520 0 13,520
d. city of OJralvi.lle 0 0* 2,500 0 2,500
e.
f.
2. state, Fe1eral, . 198,630
t'~ . _T,;d- "~? ROO '~O l?R 1000 11 R /,' noo
a. IDHS 8,200
9,450 9,450 0 9,450
b. HUD 56,200
0 0 0 0
c. HHS-HEAD START 238,499
229,678 230,268 41,088 189,180
d.
3. O:nt:ri1:utionsjDJnations 4,702 2,100 2,200 0 2,200
a. united Way 1,988 1,900 2,000 0 2,000
r.esinmted Giviro
b. Other OJIlI:r.ibltions 2,714 200 '200 '0 200
4. 5pP"'; ;111 Events - .-
f ~ 1,...., 486 200 200 0 200
a. IC1<I3. City Road Races 486 200 200 0 200
b. .
c.
5. Net Sales Of Services 0 0 0 0 0
6. Net Sales Of Materials 0 0 0 0 0
7. IntereSt I.n<:xlIre 0 0
I) 0 0
8. other - List Bela..> 0 0 0 0 0
Tnt"l'vl;~ Mi<:,."ll~~~.~1
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b.
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'101111 n~ (~l1o,) also on 348.587 28I,92:1~iS 1.1 ,0:1$ -\2/,5,650 ;
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Note: Column I figures combine Head Start and Tmnsitional Housing budgets, Subsequent,
columns are for Head Start only, Tmnsitional Housing continues in Johnson County, but local
funds are not being requested for it by HACM, )
. Coralville allocation of $2,500 received outside of joint funding process.
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c~. salaries
Enp10yee Benefits
'2.
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3. staff Cevelq;rnent
4. Professional
CbnsUltation
5. Publications ard,.
SUbscriotions
6. I)JeS ani MeIrberships
7. Rent
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8. utilities
9. Tel~
10. Office SUpplies an:!
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14. Iocal TranspOrtation
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17. Interest
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!lClUAL 'lllT.s YEAR OOCGETED AI:MINIS- rr~11
fAST YF.M POOJF,.cJ."rn NE},'T YEAR '!'RATION 1
I?RCGlWol I
2 I
I
150,738 ill~7,371
~ I, 713 ~ 1,267
2,100 2,000
20,000 21,550
0 0
0 0
30,000 6,000
15,0~0 4,500
~ ,177 3,000
2,786 2,950
0 0
200 ~OO
760 500
7,500 4,~00
5,227 1,200
0 0
0 0
0 0
1,500
1,500
4,000
"0,699
39,790
18. other (Specify):
19. (
Meals Net After Reimb. 1,500
20. /
Work Program Work Study 19,013
21. d (
Parent E Costs GED, Li ) ~,OOO
rorAL ElCPfl5ES (Shew also
nn P;;o~? '1inP ?,?!'\,?h\ 3~5,~53
281,928
$152,177 0 $152.177
41,90" 0 41, 90~
2,000 0 2,000
21,550 0 21,550 .
0 0 0
0 0 0
6,500 0 6,500
0 0 0
3,219 0 3,219
3,300 0 3,300
0 0 0
400 0 ~OO i
500 0 500 I
5,000 0 5,000
'1,400 0 1,400
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0 0 0
0 0 0 I
.
0 0 0 [
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1,700 0 1,700
1,500 0 1,500
~,500 0 4,500
"1,088 41,088 0 I
286,738 ~I ,088 245.650
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Notes an:! CarnrEnts:
Note: Colunin 1 figures combine Head Start and Transitional Housing budgets. Subsequent columns
are for Head Start only. Transitional Housing continues in Jolmson County, but local funds are
not being requested for it by HACAP.
Line 4~ Payment to case management agencies and Kirkwood
Line 7. Program lis share of cost for occupancy at Broadway Neighborhood Center (Column 1
occupancy includes Transitional Housing property costs, as well as Broadway's)
Line g. Utility cost at Coralville funded through ageney "indirect costs"
Line 19- Children and staffmcal costs in excess ofCACFP reimbursements 223
. ,--- ,--- Line 20. University Of Iowa for Social Service Interns
Line 22. Allocated share of agency overhead cost per HHS allocation plan,
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ACIUAL 'l1US YEAR BUIXiEl'ED %
U>Sl' YEAR PRQJECI'ED HEX!' YEAH aiANGE
$119,966 $147,371 $152,177 3.26%
017
2,692 --- --- ----
16,224 --- --- ----
11,856 --- --- ----
017 $150,73 $147,371 $152,177 3.26%
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Position Title! Last Narre
Head Start Family Service
Genter Positions
($pp Pg ~A)
**
Energy/Housing Svce Coord.
Iransltlonai Houslng **
Maintenance Crew
~t '!his Next
Year Year year
8.28 10.0 7 10
---
. 13 ---- ----
---
1. 0 ---- ----
---
**
Trans. Housing Counselor .6 ---- ----
Total Salaries Paid & FrE* - - -
0.01 10.0 7 10
* Ml-T.ure EqUivalent; 1-:0-; ftiIT.:tiiie; 0.5 = half-time; etc.
, **These Transitional Housing positions are no longer part of local funding request.
R~Icrm FUNI:6:
(CaIplete Dmril, Pages 7 arxi 8)
Restricted by: Restricted for:
N/A
N/A
N/A
N/A
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MA"f"t"H'Im GR1\NI'S
~jMatched by:
,-
HUU/JOnnson ~o., ~lty ot i.~.
Johnson County OW
HH~/JOnnson ~o., ~lty ot i.~.
Johnson County OW, Coralville
$56,200 '
~
$24,000
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40,500
~:l.JU,:l.b!l
44,620
:rn-KIND ::il,wrvR'r 1Ji':\'ATL
SerVicesJVol~, C1.assrOCtll VolunteerS 11,160 11,160 ll,160 0
.2,232 hours @ $5.00 per hour
,Material Gcx:ds 0 0 -a- N/A
Space, utilities, etc. BelOool Market 12,000 12,000 12,000 0
soace at Broadwav Center -
other: (Please specify) N/A
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TOI:AL nH<DID SUProRI' 23,160 23,160 23,160 0
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Year Year Year
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1.0 1.0 1.0
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---
.53 1.0 1.0
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AG~,CY
T!acher Assoc.-B'yay /Cornwel .62 1.0 1.0
Child Care Subs
H.B. Teacher-Bway/Romine
T.A., H.B,-Bway/Bishop
FSC Counselor/Kuntz
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Child Care Wrkr-Cvlle/Showma .62 .62 .6
C ,lild Care Wrkr-Bway/Martin ,.62 .62 .6
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AC'lW.L. TIllS YEAR s:nx;EI'ED I 0,
'0
LAST YEAR PROJECI'ED NEXT YEAR OiANGE
$20,550 $10,686 $11,113 4%
16,224 16,872 17,306 2.57%
16,224 16,872 17,306 2.57%
9,172 16,872 17,306 2.57%
8,599 16,872 ' 17,306 2.57%
3,926 11,897 12,373 4%
2~ 7,436 7,733 8,042 4%
3 3,926 3,926 4,083 4%
7,436 11,897 12,373 4%
2~ . 6,422 6,678 6,945 4%
2~ 6,422 6,678 6,945 4%
12 3,083 3,083 3,083 0%
6.084 --- --- ---
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P::lSition Title/ Last Name
F5C Coord./Bender-Yutzy
Fie Counselor/Keith '
FiC Counselor/Schmidt
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T~acher - FSC l/Hager
T~acher-Broadway l/Berry
Tlacher A~soc.-FSC I/Utley
T!acher Assoc.-FSC I/Ebert
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AGENCY
Hawkeye Area Community Action Program
BENEFIT DETAIL
ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==) $41,713 $41,267 $41,904
FICA 7.65 .. x $ 152, 177 ' 11 ,531 11,274
11,642
Unemployment Compo % x $ 1,507 1,474
1.00 152,177 1,522
Worker's Compo % x $ 1,507 1,474 1,522
1.00 152,177
Retirement 3.6 %x$152,177 5,428 5,305
.. 5,478
Health Insurance $152.17 per mo.: 4 indiv. 7,304 7,304 7,304
$388.30 pe~ mo.: 3 family 13,979 13,979 13,979
Disability Ins. % X. $
Part of Pald Leave ------ ------ ------
Life Insurance $ 3. 81 X 10 I+.~r r1~th 457 457
457
Other % x $ 0
0 0
How Far Below the Salary study Committee's
Recommendation is Your Director's Salary? MIA MIA MIA
Sick Leave Policy: Maximum Accrual _____ Hours Months of Operation During
MIA days per year for years _____ to'_____ Year: 12
MIA days per year for years _____ to _____ Hours of Service: 7 a.m. - 6 p .m
707. of Pay after 5 days up to six (6) months M-F
Vacation Policy: Maximum Accrual 1li1:- Hours Holidays:
10 days per year 'for years -1L-- to --L-- 7
days per year
20 days per year for years ~ to Retirement
work Week: Does Your Staff Frequently work More Hours Per Week Than They Were
Hired For? Yes X No
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None Other (Specify)
STAFF BENEFIT POINTS Comments:
Minimum Maximum Fringe costs are poole
0 14.5
0 18.7 and allocated to
0 0 program as a percenta
0 .5 of salaries-break dow
listed is an estimate.
0 3
Paid leave time is "
0 20 vested to employee an
0 7 can be used for ~ny
0 91 lost work time.
0 154.7
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How Do You Compensate For Overtime?
DIRECTOR'S POINTS AND RATES
Retirement 19.4 $ 121 IMonth
Health Ins. 18.7 $231 /Month
Disability Ins. 0 $ 0 /Month
Life Insurance .5 $ 430 /Month
Dental Ins. 3. $ Inc /Month
Vacation Days 20 20 Days
Holidays 7 7 Days
Sick Leave 91 91 Days
porm' TOTAL 159.6
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AGENCY mSTORY
AGENCY Hawkeye Area Community Action Program, Inc,
(Using this page ONLY, please summ3l1ze the history of your agency, emphasizing
Johnson County, telling of your purpose and goals, past and current activities and future
plans, Please update annually.)
Hawkeye Area Community Action Program, Inc. wasincorporated in 1965 under
provisions of the Economic Opportunity Act of 1964. In its first years, the setvice area
was limited to Johnson County. HACAP was reorganized in 1968 and added setvice to
Linn and Jones Counties. The administrative offices were housed in Cedar Rapids, In
1974, setvices were expanded to include Benton and Iowa Counties. Washington County
was added in 1981, bringing the number of counties served to the current number of six.
Each county has a primary setvice center and the one in Johnson County is currently
located at 2441 1 Oth Stree~ Coralville,
HACAP's goal is to promote economic and emotional self-sufficiency among low income
individuals and families through a variety of anti-poverty programs funded through
private, local, state and federal funding mechanisms.
c
Head Start setvices have been delivered in Johnson County since 1968. Over the years,
Head Start setvices have had a variety oflocations and program structures. Current
locations are:
HACAP Family Service Center (3 classrooms and progranuning space)- Coralville
Broadway Neighborhood Center (2 classrooms)-Iowa City
Myrtle Avenue Head Start (1 classroom)- Iowa City
Faith Head Start Center (1 classroom)- Iowa City
Tiffin Head Start (1 classroom)- Iowa City
Permanent Head Start funding was obtained for the Family Service Center in October,
1993, A permanent HACAP facility has recently been completed in Coralville which will
serve as the focal point ofHACAP setvices in Johnson County, The facility houses all
HACAP setvices formerly located at the Iowa City office on Second Street, as well as the
Head Start Family Setvice Center. The co-location of services will enhance HACAP's
ability to provide comprehensive, coordinated services to the low income residents of
Johnson County,
Other setvices which HACAP provides in Johnson County that are not reflected in this
application are: Transitional Housing, Weatherization, Employment Development for the
Elderly, Energy Assistance Programs and Head Start services not directly tied to the
Family Service Center project.
(['
Objectives of the Johnson County Head Start Family Service Center Program include
providing comprehensive child development and family support services to 60 multi-
stressed families with preschool age children, and to maintain an interagency case
management system for high risk families with young children.
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AGENCY Hawk~e Area Community Action Agency, Tnc
ACCOUNTABILITY QUESTIONNAIRE
A. Agency's PrinuuyPurpose: To promote economic and emotional strength toward a
goal of self-sufficiency for poor people in our communities.
B. Program Name(s) with a BriefDescription of each:
IP.bnson County Head Start Family Service Center: Please see first page of budget.
C. Tell us what you need funding for:
Johnson County Head Start Family Service Center: Funding is needed for staff and
operating costs for developmental child care and family support services, and is
primarily needed for the hours not traditionally served by Head Start programs. Local
funds are required to help cove operating costs and as non-federal match to leverage
an additional $230,268 in federal funds for the operation of the Head Start Family
Service Center.
D. Management:
1.
Does each professional staffperson have a written job description? '
Yes X
No
2. Is the agency Director's performance evaluated at least yearly?
Yes X
No
By whom? Executive Committee,
HACAP Board ofDirectors
E.
Finances:
.
1. Are there fees for any of your services?
Yes X .No
a) ICYes, under what circumstances?
Some parcnts who receive DHS funding for ex!cnded hour care may be
required to make partial paymcnt undcr DHS rules. (Note: none currcnty
arc required to do so)
b)
Are they flat fees
or sliding scale X
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AGENCY
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c) Please discuss your agency's fund raising efforts, if applicable:
HACAP fund raising is focused on State and Federal discretionary resources and the fonnallocal
funding system. We have been a beneficial)' of other events organized by other groups.
Program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (client), Duplicated Count 2 (Separate
Incidents)" and Units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
complete budget years.
.I
Enter Years - FFY '92* FFY'93*
1. How many Johnson County 1a. Duplicated 24 ,911 25160
residents (including Iowa Count
city and Coralville) did lb. Unduplicated
your agency serve? 5,257 5,309
Count
2a. Duplicated
2. How many Iowa city residents Count 16,413 16,577
did your agency serve? 2b. Unduplicated
3,209 3,241
Count
3a. Duplicated 4,133 4,339
3, How many Coralville Count
residents did your agency 3b. Unduplicated
C serve?
Count 933 979
4a. Total 2,349,029 2,466,480
4. ' How many units of service
did your agency provide? 4b. To Johnson
county Residents 188,163 190,985
......~,
,r:: 5, Please define your units of service.
c'-'",
\\, " Johnson C~unty Head Start Family Service Center. Number of child care days; number of
l children enrolled; number of families enrolled.
,..... Transitional Housing: Number of housing units; number of households served.
6.,..
( r, \ Ener:gy Assic;tJlnrll Programs' Number of households receiving assistance,
i Weatherirntion: Number of homes weatherized.
I " Elderly Employment Development: Number of individuals assisted.
6. Please. discuss how your agency measures the success of its programs,
Assess whether the families and childrcn are experiencing improved stability.
* Figures for all HACAP services
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AGENCY Hawkc:ye Area Commnnity Action A2en~ rnc,
7. In what waYlare you planning for the needs of your service populatlon in the nelt five yean:
HACAPs primnIy focus will be on maintaining adequate shelter for fam1ies and serving the children whose lives are
continually destabilized by the search for shelter, Spedfic plans for the long-range needs Dflow income fiunilies in
JDhnson County include: (a) Participation in seMce coordination and consolidation efforts within the community;
(b) Seeking solutions to the issues of housing and homelessness in Johnson County; (c) Maintaining a seMce center
facility consistent with long-term seMce provision goalS; and (d) Providing Transitional Housing and/or support
seMces to homeless families.
Gm\\1h Areas: (A) Head Start and its companion projects are major mcgatrend growth areas for both the Federal
and Stale Governments. To a large extent, the federal and state funds generated by this growth trend will be
competitive and will require development and multiple grant management Innddition, expansion will necessitate
resoUlte shifting in order to meet non-federal match requirements; for example, a1llocal resources in Johnson County
have been shifted to meet the requisite local match for the pennanent federal funding of the Family Service Center.
(B) While the need for Transitional Housing is continuing to grow, HACAP is unlikely to expand its program due to
the agency's inability to meet the substantial cash match requirements for ndditional grants, (C) Weatherization and .-
Heating/Cooling Systems alternatively financed programs will grow primarily ss a result of state and utility company
initiatives. Saving on cooling costs will be the next focus in the conservation area, using both equipment replncement
and consumer education appronches.
Declinine Arell.!: (A) Federally financed energy assistance will be subject to decline with a targeting of assistance
and an inCrease in client respousibility. (B) Federally financed weatherization efforts will decline due to the end of
Oil Overcharge Funding.
a. Please dilCUllaDY other problems or !,cton relevant to your agency' I programs, funding or service
delivery: (A) The acquisition of funding for program development and expansion continues to be very complex, and
requires the development and manngement of multiple funding sourteS, In nddition, more funding is of a competitive
nature and requires evidence of community need and support. Fun~ are requiring community needs assessment
infollUStion and scientific study that link the amount of funding with quantifiable program results, (B) A pennanent
HACAP site in Coralville was completed in September, 1994 which allows co-Iocalion of the Head Start Family
Service Center, Transitional Housing Program, Energy Assistance Programs, Weatherization intake, and Elderly
Employment Development This combined struc~ will enhance the coordination ofHACAPs efforts to assist low
income families to become self.sulIicienl
9. LIst complaints about your semCllJ oCwhlch you Are AWAre: Often clients comment on the length of the
waiting 1ists for Head Start and Transitionsl Housing seMces, It is often difficult to make clients and service
provi~ understand that Transitional Housing is a mther intrusive housing program that provides housing with
en!uuu:cd supportive services, mther than merely a 'cheap place to live'. Transitional Housing clients have
complained that the program rules are too stric~ compliance with program rules, however, is a necessary aspect of the
se1f.sulIiciency process, Federal funding for Energy Assistance was insufficient to meet area needs during FY 93; ss
a result, HACAP received several complaints from denied appliconts. I
10. Do you have a waiting 1111 or have you had to turn people away for lack of ablllty \0 serve them?
What measures do you feel con be taken to resolve this problem: Wailing Lists and Inability to Provide Service:
Waiting 1ists are maintained fOl HACAP programs, and appliconts were denied this past season for Energy
Assistance, In response HACAP will: (A) Continue efforts to provide adequate Energy Assistance funding on local,
state, and federal levels. (B) CODtinUC to WOlle with other organizations to provide more affordable housing;
however, substantial cash match requirements prevent expansion ofHACAPs Transitional Honsing Program. (C)
Continue efforts to increase Head Start funding at a1llevels. However, pemument funding for the Family Service
Center, ss well ss other Head Start expansion dollars, has enabled HACAP to add a classroom and to expand full-day
service availability in Johnson County.
How many people are currently on your waiting list? (for Head Start) 32 fDmilies
I t. In what waY(I) are your agency'llervlcel publicized: Public service aJU\ouncemenls on local radio and
television stations, posters, flyers. interagency meetings, stafflvolunteer outreach efforts, agency tours, and inserts in
utility bills.
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AGENCY GOALS FORM
C' Agency Name: Hawkeye Area Community Action Proernm Inc, FFY 1996
Name of Program: Johnson County Head Start Family SelVice Center
GOAL: To provide comprehensive child development services and family support services for
low income families with preschool age children in Johnson County, to help counteract the effects of
poverty.
Objective A: To provide 32 children whose families are involved in case management with 8,000
units offull-day, full-year Head Start services in FY 96. (Note: An additional 16 children will receive
full-day services, unrelated to case management.)
Tasks:
1.
To use Head Start funds to enhance adult-child ratios in Johnson County
classrooms with multi.stressed children;
To access federal child care subsidy sources for child care when
possible.
2.
Objective B: To play an active role through the Head Start Family Service Center in an interagency
case management system for 7S low income families with young children in Johnson County in FY 96.
To participate in meetings for coordinated case management services
with other local service providers;
To work with agencies providing services to children from birth through
age 2, so the interagency system can be utilized for this important age
range,
C ; Objective C: To integrate the activities of the Head Start Family Service Center, other HACAP
~rvices and community resources to increase the self.sufficiency of low income, multiple-need families,
Tasks:
1.
2.
Tasks: 1.
Coordinate Family Service Center efforts with.welfare reform measures being
established at DHS, JTPA and Department of Employment Services;
Coordinate Family Service Center efforts with MECCA to effectively identify
families affected by substance abuse and facilitate MECCA treatment for them;
Coordinate Family Service Center efforts with Kirkwood and JTPA to sponsor a
range of literacy, adult basic education and GED services.
2.
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3.
Resources Needed To Accomplish Program Tasks:
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1. Loca1 funds from United Way, county, and city sources are needed for child care services
which act as required grant match to leverage an additional $230,268 in federal funds for Head
Start Family Service Center activities, including full-day, full-year Head Start in Iowa City and
Coralville,
Cost of Program:
The tolal cost of the program services described in this application is $286,738.
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HUMAN SERVICE AGENCY BUDGET FORM
Director
Ann Riley
Agency Name
Address
Phone
Completed by
Approved by Board
City of Coralville
Johnson County city of Iowa City
united Way of Johnson County
522tr(
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CHECK YOUR AGENCY/S BUDGET YEAR
1/1/95 - 12/31/95 X
4/1/95 - 3/31/96
7/1/95 - 6/30/96
10/1/95 - 9/30/96
COVER PAGE
Program Summary: (Please number programs to correspond to Income & Expense Detail,
i.e., Program 1/ 2/ 3/ etc.)
Program 1: DAYCARE AND SCHOOL CO~WLEMENT SERVICES FOR CHILDREN
IITTH SPECIAL NEEDS
To provide specialized services, to meet the needs of families and
their children with multiple handicaps ages infancy to t\{elve years,
in a least restrictive environment.
Program 2: DAYCARE FOR CHILDREN IIITHOUT SPECIAL NEEDS
To provide child development activities for 80 - 90 children without
special needs up to twelve years of age, in an environment that
includes .children with special needs.
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Local Funding Summary : 4/1/93 ' 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson County -- $ 14,500 $ $
Does Not Include Designated Gvg. 14,800 22,000
.- .'
FY94 FY95 FY96
City of Iowa City $ $ $
Johnson County $ $ $
City of Coralville $ $ $ 2,400
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AGENCY
Handicare, Inc.
BJOOE.r stHIARY
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AClUAL 'l1IIS YEAR BUOOEl'ED
IAST YEAR m:m:crED NEJcr' YEAR
Enter Your Agency's Budget Year => 1993 1994 1995
1. :rorAL OPERATING roooET 1,019,182 994,621 1,003,891
(Total a + b)
a. Carryover Balance (Cash (1,101) 1,614 941
from line 3, previous coltn11l1)
b. :rncc:m (Cash) 1,020,283 993,007 1,002,950
2. :rorAL EXPENDI'IURES (Total a + b) 1,017, 568 993,680 997',068
a. Administration 85,915 90,646 99,958
b. Program Total (List Progs, Below) 931,653 903,034 897, 110
1, special needs daycare 505,296 470,946** 461,118**
2,without special, needs daycare, 426,357 432,088 435,992
3.
4.
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3. ENDrnG PAIlINCE (SUbtract 1 - 2) II 1,614 * II 941 II 6,823 I
4. rn-KIND SUProRl' (Total from
Page 5) 114,202 93,572 94,000
5, NON-cASH ASSETS 755,779 762,711 771 , 843
Notes arrl Cc.m'OOnts: .
*general operating expense funds
** decrease due to state funding changes (cap on maximum funds available,
change from daily to 1/2 day unit' of service" at risk children no longer
eligible for special needs category).
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AGENCY HAndirArp, Tnr
lNOl>IE lEl1IIL 'lHIS YEAR WJ:GEl'ED AlHINIS- PRCGRAM P.RCGRAM
ACIUAL
lAST YEAR mm:crED NEla' YEAR 'rnATION 1 2
FUn:ling soorces - 14,725 22,600 2,020 10,654 9,926
1. ~ _ 14,500
a. Johnson county
b. City of lema City
c. united Way 14,500 14,725 20,200 2,020 9,454 8,726
d. City of COralville 2,400 1,200 1,200
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2. state, Federal, 'PP1CM 19,561 7,300 13,000 500 10,500 2,000
tions ";r,i
a. govern. grant 10,000 5,000 500 2,500 2,000
b. Variety Club 9,561 7,300 8,000 8,000
c.
d.
3. contributions/Conations 8,496 5,56.8 6,000 600 2,700 2,700
a. United Way 4,326 2,568 3,000 300 1,350 1 350
r:esiaMted Givim
b. other contributions 4,170 3,000 3.000 300 1.350 1 350
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4, Speclal Events - 40, 117 15,221 6 000 700 2 650 2 650
dc:t
a. lema City Road Races 1,057 574 1,000 '700 150 150
b. float race 29,521 12,566
c. canay oarsl 9,539 2,081 5,000 2.500 2 500
garage sale; pizza
5. Net Sales Of services 883,401 917,521 921,600 93,160 422,504 405.936
6, Net Sales Of Materials 326 380 400 400
7. Interest Income 243 50 50 50
8. other - List Below 53,639 32,242 33,300 3,3GO 15,000 15 000
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a. nutrition 33,605 27,742 28,800 14,400 14,400
b. misc. & 4,713 4,500 4,500 3,30p 600 600
reg/late fee
c, short term loan 15,321
'lOrAL IN<rnE (Show also 0 n 3 993,007 1,002,950 100,730 464,008 438,212
? 1;"", ih\ 1,020,28
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AGENCY
Handicare, Inc.
EXPENDl'lURE I:ErAIL
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AClUAL ' '!HIS YEAR oorx;EI'ED M:MINIS- m:x;RAM m:x;RAM
lAST YEAR PROJECl'ED NEXT YEAR 'mATION' 1 2
1- Salaries * 663,394 75,511 303,883 284,000
679,436 657,762
2. El1q;lloyee Benefits 84,757 88,550 88,311 5,897 43,733 38,681
and Taxes
3. staff Cevelopment 3,089 2,000 2,000 1,000 1,000
4. Professional 10 300 300 300
Consultation
5, MJUcations am 35 35 35
SUbscrintions
6, Ines am Mi:rnberships 20 20 20 20
7. Rent / Mortgage/Inter 9,150 41,179 41,179
107,409 99,468 91,508
8. utilities 13,490 14,751 15,000 1,500 6,750 6,750
9. Telephone 3,898 3,931 4,000 400 1,872 1,728
10. Office SUpplies am 4,153 4,485 4,500 500 2,080 1,920
Postaae
11. Equipment 11 , 468 15,638 20,000 2,000 9,000 9,000
Jlurc'.haselRental
12. EquipnentjOffice 9,965 13,839 15,000 1,500 7,020 6,480
Maintenance
13. PrintinJ am MJUcity 469 200 200 100 100
14. Local Transportation 1,983 1,900 . 2,500 2,500
15. Insurance 5,765 7,684 7,000 700 3,276 3,024
.-
16. Audit 1,500 1,500 1,500 1,500
17. Interest 3,419 4,000 2,000 3,000
18. ~ffr1~fi'~hals 43,416 47,916 50,000 25,000 25,000
19. Education Supplies 8,233 8,500 8,800 4,420 4,380
20. Hiscellaneous 2,533 , 2,500 2,500 500 1,000 1,000
21. F d .. E 32,555 18,701 * 2,500 1,250 1,250
un ralslng 'xpense
22. Repay floating loan 16,000 8,000 8,000
TOrAL ~ (Shew also 1,017,568 993,680 997,068 ' 99,958 461,118 435,992
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*Ueduced do to staffing pattern changes and benefit utilization.
**paid the 1993 pizza fund raising bill in January 1994.
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Handicare, Inc.
SAIARIED rosmONS ACltl1IL 'lHIS YEAR WIxit:l'Jill %
FTE* IAST YEAR m:xJECI'ED' NEXT YEAR OlANGE
Position Title/ last.Name last 'lhis Next 0 ,\
Year Year Year
Riley
Executive Director 1 1 1 34,903 37,170** 38,000** i% I
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Finance Ilan. llorgan 1 .8 1 22,308 19,128 23,217 21%***
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Intake Manager Carney, 1 1 1 15,469 17,500 18,000 3% I
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Spec. Needs Man. Nagel 1 1 1 21,125 22,362** 23,000 3% I
Total Salaries Paid & FTE* - - - ,
53. 47. 48.9',679,436 657,762 663,394 1~
~Full~ine Equivalent: 1.0 = full-time; 0.5 = half-tiJre; etc.
*** See notations on 5A
RESTRICI'ED FUNi:l'3:
(Collplete Datail, Pages 7 am 8)
Restricted by: Restricted for:
Variety Club Equipment 9,561 7,300 7,500 3%
SAAC transp. & 10)000 0 NIA
~nu~rnm~nt Gr~nt ",aBis 5,000
Boar~ - fundraisers/
small rlonations t1q"~ pmia.t 10,675 0 5,000 MIA I
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GrantorjMatched by:
.
IN-KDID SUProRl' DETAIL
ServicesjVolunteers *grantwood, students, h)07,502 88,372 88,500 0
l'ecpt.. legal. board. fundrRisi n~, pl Rygrnll
Materlal Goods furniture, chest freezer 6,700 5,200 5,500
playground. books. toys rpqllipml>nr 6
Space, utilities, etc.
other: (Please specify)
*1108.8 hrs. @ $50; 10.412.4 hrs. @ $5
'l'Ol'AL IN-KIND SUProRI'
114,202 93,572 94,000 0
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SAT ARIED FOSrrIONS
C Position Title/ last Name
Rec. Therapist
Human Resource Manager
AGrnCY
Handicare, Inc.
FrE*
ACIUAL 'lHIS YFAR BUIX;EI'EJ) %
um YFAR m:lJECl'ED NOO YFAR OlANGE
111,520 15,496 15,883 2%
18,879 17,7.87 18,000 1%
28,421 30,216 31,500 4%
123,419 126,838 131,000 3%
144,008 142,334 148,000 4%
151,334 ~124,345 130.000 5%
20,600 22,060** 23.000** lJ%
15.479 16.725** 17.000** 2%
17 .343 17.908 19.000 6%***
11, 490 11. 500 12.500 9%~'**
10,952 8.934 4.000 - 55%**i
3.456 11. 2 94 227%**~
6.218
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Last 'lhis Next
Year Year Year
1
1 1
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1 1 1
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Education Coordinator 1.8 2 2
Lead Teachers
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9.2 9 10
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13
14
Assistant Lead Teachers 13
Teacher Aides
Facility Manager
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15 10 10
---
111
---
Food Service Coordinato L L L
Food Service Assistants .!.:l..l:2. L!..
Maintenance Assistants 1.3 1.3 1.6
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Assistant Bookkeeper
C Receptionist
Husic Therapist
Co-Lead Teachers
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BENEFIT DETAIL
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TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
ACTUAL
LAST YEAR
TOTAL ==) 84,757
FICA 7. 6~ x $ 663,394
Unemployment Compo .16 % x $ 663,394
Worker's Compo % x $
varied 663,394
Retirement ** % x $
Health Insurance $836fermo.: 29indiv.
$ . per mo.: family
,I % x $
Disability Ins.
,
" Life Insurance $ included ,ger month
health
Other % x $
How Far Below the Salary Study Committee's
Recommendation is Your Director's Salary?
Sick Leave Policy: Maximum Accrual"11"f!" ours
'6 days per year for years .alL to _
days per year for years to
- -
Vacation Policy: Maximum Accrual' 12R, Hours
10 days per year for years AITtO
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51,310
THIS YEAR
PROJECTED
88,550
BUDGETED
NEXT YEAR
88,311
50,319
50,750
1,061
6,500
457 1,052
3,788* 6,630
29,202 30,549
within
range
30,000
within
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within
range
Months of Operation During
Year: 12 months
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Maximum
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8
6
38.5
Hours of Service: 6: 30 - 6
llinday - Friday
Holidays:
8 days per year
Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? Yes x No
How Do You Compensate For Overtime?
x
-
Time Off _ 1 1/2 Time Paid
None _ Other (Specify)
Comments:
**
Our retirement
program is employe
funded ll,~>t can
include use of
accrued benefits t
pay for it.
*financed on a p<lynEllt plan
'th I1'OSt Icing psid in '92.
DIRECTOR'S POINTS AND RATES
STAFF BENEFIT POINTS
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Dental Ins. ~$
Vacation Days ~
Holidays ~
Sick Leave 6
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6 Days
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AGENCY
Handicare. Inc.
(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
C A. Name of Restricted Fund
1. Restricted by:
Varietv Club Donation
Variety Club of TnWA
2. Source of fund:
same
3. Purpose for which restricted:
dishwasher and special equipment
,
4, Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective: September 2q, lqq4
6. Date when restriction expires: when rlepleterl
7. current balance of this fund: 0
B, Name of Restricted Fund
1. Restricted by:
2. Source of fund: '
3. Purpose for which restricted:
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4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
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7. Current balance of this fund:
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1. Restricted by:
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2, Source of fund:
3. Purpose for which restricted:
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Yes No If Yes, what amount:
5. Date when restriction became effective:
C; 6. Date when restriction expires:
7, Current balance of this fund:
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AGENCY
Handicare, Inc,
(Indicate N/A if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are ,Not Donor Restricted)
A. Name of Board Designated Reserve:
Pizza Fundraiser
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1. Date of board meeting at which designation was made: January 1994
2. Source of funds:
Pizza and pie sales
3. Purpose for which designated:
special equipment
4. Are investment earnings available for current unrestricted expenses?"
____ Yes ~ No If Yes, what amount:
5. Date board designation became effective:
January 1994
3. Purpose for which designated:
playground improvements
4. Are investment earnings available for current unrestricted expenses'~
Yes- X No If Yes, what amount:
5. Date board designation became effective:
/lay 1994
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7. Current balance of this fund:
when deplt!ted
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C, Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
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4. Are investment earnings available for current unrestricted expenses?
No If Yes, what amount:
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6. Date board designation expires:
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AGENCY Handicare, Inc.
AGENCY HISTORY
(Using this page ONLY, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals, past
( and current act i vi ties and future plans. Please update annually.)
Handicare's original facility opened in 1981 for 15 children daily.
We are designed to provide early intervention, child development'
activities in a full inclusion environment. We have expanded three
times in the past 14 years in an attempt to meet the growing needs of
supported inclusion childcare for the children in our community. We
currently have 210 children enrolled in our program with 75 of these
children having a diagnosed disability.
I
Kids Club is our school complement program for children 5 to 12 years
of age. As of June 1995 Handicare will be asking families of
adolescents with special needs between 12 to 18 years of age using
Kids Club to find alternative care. This will allow openings for
currently enrolled younger children to utilize our Kids Club program
next summer. We will then be able to enroll more children with
special needs into our early intervention program. We provide
transportation for school age children to and from Coralville schools.
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The philosophy that guides Handicare's program is that all children
should have the opportunity to grow and develop to their maximum
potential in the least restrictive environment possible. Handicare
employees believe there are more similarities than differences between
children. A child's success may require an adaptation so the child
can participate but adaptations are made rather than exceptions or
exclusion from activities. All children in our program have the
opportunity to learn sign language, explore adaptive eguipment and ask
questions about their friend's special needs.
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Handicare's environment enhances each child's learning and
developmental progression and includes daily therapy activities.
A full-time registered nurse provides supervision and care to meet the
special medical needs of both disabled and non-dis~bled children.
We coordinate services with many community agencies ,to meet individual
families and children's needs.
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Each year we continue to refine our program using sound business
practice. Unfortunat~ly, in the spring of 1994 we had to discontinue
home transportation for children from low income families. The Board
of Directors, Handicare staff and community professionals work
together as a team to ensure each child receives the highest quality
care feasible,within budget constraints.
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AGENCY Handicare, Inc.
ACCOUNTABILITY QUESTIONNAIRE
A. Agency's Primary Purpose: "
To provide early intervention, child development activities in
the least restrictive environment thus enabling children with and
without special needs to achieve their maximum potentials.
To provide a full inclusion school complement program that
promotes socialization and appropriate choice of leisure activities
during school break times in addition to before and after school hours
for children 5 to 12 years of age.
B. Program Name(s) with a Brief Description of each:
Program 1: DAYCARE AND SCHOOL COMPLEMENT SERVICES FOR CHILDREN WITH
SPECIAL NEEDS
Provide activities that promote skill development and
retainment plus socialization activities for children with special
needs between the ages of 2 weeks and 12 years.
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Program 2: DAYCARE AND SCHOOL COMPLEMENT SERVICES FOR CHILDREN
WITHOUT SPECIAL NEEDS
Provide activities that promote, developmental progression
for children without disabilities between ages of 2 weeks and 12
years.
C. Tell us what you need funding for: Title XX rate allotment
,
continues to be capped up to $7.09 daily below our general running
costs. We currently serve 10 children in this category. We are
asking for $22,125 to reserve 10% of our openings for children without
special needs under Title XX funding. Since Handicare's move to
Coralville, we have provided specialized day~are to approximately 150
families yearly, most of which reside in Coralville or the general
vicinity. We ~gu1d like to ask the City of Coralville for $2400 to
match funds for our "Teen Buddy" program. Teenagers (14-15 years) are
paired with children with disabilities (ages 8-12) to go on field
trips and help during special activities on non-school days. This
amount would be 1/2 of the wages of 3 Teens hired for 25 hours each
for 12 weeks which equals a .43 FTE position.
D. Management:
1. Does each professional staff person have a written job
descr iption? YES XX NO_
2. Is the agency Director's performance evaluated at least yearly?
YES XX NO_ By Whom Board Qi Directors
E. Finances:
1. Are there fees for any of your services?
YES XX NO
a) If yes, under what circumstances?
Private tuition, county and state contracts for disabled children and
non-disabled children from families that meet state income guidelines.
b) Are they flat fees XX or sliding scales XX?
Flat- Program 2 Private tuition for children without special needs.
Sliding - Program 1 County or state contract for children with special
needs. Program 2 Children whose parents meet state income guidelines.
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AGENCY Handicare,~.
(:
c) Please discuss your agency's fund raising efforts, if applicable:
We depend on participation in the United Way General Campaign, Golf
Tournament and Hospice Road Races. In Handicare's existence we have
not been able to implement a fund raiser that clears more than $2,500
in spite of the variety of activities we have done. Due to the large
number of events in our community, we are planning only two fund
raising events in 1995. A candy bar sale in late January and a garage
sale in August. We expect to raise $5,000 from the combined events.
F. Program/Services: Enter Years - 1992 1993
1- How many Johnson County la. Duplicated
residents (inclUding Iowa Count n/a n/a
City and Coralville) did lb. Unduplicated
your agency serve? 236 231
Count
2a. Duplicated n/a n/a
2. How many Iowa City residents Count
did your agency serve? 2b, Unduplicated
146 80
Count
3a. Duplicated n/a n/a
3. How many Coralville Count
residents did your agency 3b. Unduplicated
serve? 74 78
Count
4a. Total 30,430 32,140
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4. How many units of service ..
..
(, did your agency provide? 4b. To Johnson 29,590 30,890
County Residents
5. Please defLne your units of service.
One full day of service equals one unit.
6 . Please discuss how your agency measures the success of its
programs. .
(
The success of our program is measured by:
1. Individual developmental progression for children with special
needs, documented on their Individual Education Plans (IEP) and
quarterly progress reports.
2. The annual feedback from all parents utilizing our program.
3. The annual feedback from our agency's licensing and funding
bodies.
4. The referrals from parents, professionals and community agencies
that continue to expand our waiting list thus documenting the
demand for our quality program.
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AGENCY Handicare, Inc.
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7. In ...hat ...ays are you planning for the needs' of your service
population in the next 5 years:
Serving as a model for other daycare programs interested in becoming
full inclusion programs. Consulting ...ith other daycares and C~')
afterschoo1 programs on issues surrounding full-inclusion of the '
children ...ith special needs in our community and across the state.
Helping to coordinate other community programs to meet the needs of
adolescents ...ith disabilities during their non~schoo1 hours.
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8. Please discuss any other problems or factors relevant .to your
agency's programs, funding ~r service delivery:
Without United Way assistance it ,...i11 not be feasible for our program
to continue enrolling children under Title XX funding. Handicare is
being forced to increase our fund raising efforts just to meet general
running costs due to general inflation (including rising food costs).
This results in Handicare not being able to update necessary equipment
for the children or give our staff ...e11 deserved cost of living
raises.
9. List complaints about your services of which you are aware:
Due to the Board's decision to discontinue services to adolescents as
of June 1995, parents of this age group are very concerned, they feei
forced to find alternative care when there are no current programs
available; Handicare is more than willing to utilize inter-agency
coordination to help any agency develop a program, for this population
thus creating openings for younger children on Handicarels waiting
list.
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10. Do you have a waiting list or have you had to turn people a...ay
for lack of abi li ty to serve them? What measures do you feel can be
taken to resolve this problem?
We continue to have 205 children under the age of 5 on our waiting
list, of these children 8 have diagnosed special needs. There are 40
children over 5 ...ith 4 having diagnosed special needs. Many at risk
children cannot receive assistance or be identif4ed due to changes in
DHS funding definitions. It takes approximately 6 - 9 months to be
placed into our program. More home programs are beginning to accept
Title XX children under the age of three.
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How many people are currently on your waiting list: 245
11. In what ...ay(s) are your agency's services publicized:
Handicare's brochure is available through many community agencies.
Handicare is listed in the 4 CiS of Johnson County daycare/preschool
brochure. Handicare receives television and ne...spaper coverage on
specialized events. We also give local service club presentations and
is active in the annual United Way Campaign tours for employees at
local businesses.
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,AGENCY GOALS FORM
Agency Name: Handicare, Inc.
Year: 1995
Names of Programs:
Program 1 - DAYCARE AND SCHOOL COMPLEMENT SERVICES FOR CHILDREN WITH
SPECIAL NEEDS
Program 2 - DAYCARE'AND SCHOOL COMPLEMENT SERVICES FOR CHILDREN
WITHOUT SPECIAL NEEDS
DAYCARE AND SCHOOL COMPLEMENT SERVICES FOR CHILDREN WITH SPECIAL NEEDS
Goal: To provide specialized services to meet the needs of 'families
and their children with multiple handicaps, ages infancy to twelve
years, in a least restrictive environment.
Objective A: Provide therapeutic intervention programming to,an
estimated 75 - 80 disabled children.
Tasks: 1. Provide one trained direct care staff (teacher or
,assistant) to every 4 - 6 children attending in each
classroom.
2. Utilize 16 part-time volunteers in activity areas to
increase staff to child ratio to 1 for every 2 or 3
children for outdoor and specialized activities.
3. Provide daily therapeutic and educational activities that
promote developmental progression for each child enrolled
in H~ndicare's program.
4. Implement specialized programs such aS,feeding or behavior
manag~ment as directed by referring professionals.
5. ' En~.911 children with and without disabilities striving to
maintain a minimum of 30% and a maximum of 50% ratio.
Objective B: Provide job training to young adults with various
disabilities interested in pursuing ~areers in child
care, food service or janitorial tasks.
Tasks: 1. Handicare provides 8 - 16 job training opportunities each
semester to JTP.A, Mayor'S Youth, Vocational Rehabilitation
or Goodwill Threshold participants, high school 'students
and college practicum students.
2. Hire trainees if job openings are available and trainees
prove qualified.
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AGENCY Handicare, Inc.
Objective C: Provide support services to families that have a child
with special needs.
Tasks: 1. Provide daycare services for children with special needs
allowing the pa+ents to meet the demands of their homes ~
and jobs.
2. Consult daily with parents of children enrolled at
Handicare.
3. Attend each child's staffing and provide referral services
to appropriate community agencies to meet the child's and
family's individualized needs.
Objective D: To provide a program for children with special needs
that complements their school activities and is a safe
environment for them while their parents work.
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Tasks: 1. Offer activities that promote each child's socialization
skills with disabled and non-disabled peers.
2. Provide opportunities for the children to learn to choose
appropriate leisure activities.
DAYCARE FOR CHILDREN WITHOUT SPECIAL NEEDS
Goal: To provide child development activities for 80 - 90 non-
disabled children, infancy to 12 years of age, in an environment that
includes children with special needs.
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Objective A: To provide preschool and child development activities to
--non-disabled children.
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Task 1: Provide one direct care staff to every 4 -6 children
attending within each classroom.
2. Enroll children with and without disabilities striving to
maintain a minimum of 30% and a maximum of 50% ratio.
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Objective B: To provide a program for children that complements their
school activities and is a safe environment for them
while their parents work.
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Tasks: 1. Offer activities that promote the children's socialization
skills with peer~ disabled and non-disabled alike.
2.
Provide opportunities for children to learn to choose
appropriate leisure activities.
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AGENCY Handicare, Inc;
RESOURCES NEEDED TO ACCOMPLISH PROGRAM TASKS
1, Executive Director/Registered Nurse
2. Assistant Director/Special Needs Coordinator
3. Human Resource Coordinator
4. Finance Coordinator
5. Facility Coordinator/Van Driver
6. Intake/Admissions Coordinator
7. Food Service Manager
8. .6 Ass istant Bookkeeper
9. Assistant Cook
10. .9 !{itchen Aide
11. 1.6 Maintenance Assistant
12. 2 Education Coordinators/Lead Teachers
13. 10 Lead Teachers
14. 14 Assistant lead Teachers
15. 10 Teacher Assistants
16. 1 full time Receptionist
17 1 Recreational Therapist
18. Work study students
19. Insurance for van, building and grounds.
20. Seventeen activity rooms, one kitchen, two dining rooms, and nine
bathrooms.
21. Seven rooms for administrative offices, curriculum, supplies and
equipment.
22. Equipment and supplies for recreational and therapeutic
activities.
23. Outside playground surface, fence and equipment.
24. Volunteers and practicum students from the University of Iowa
Department of Education, Nursing, Recreatibn Therapy, Social Work and
Music Therapy.
Cost of program:
1993 931,653
1994 903,034
1995 897,110
P. - 7 -
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phone
Completed by
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(r I ea~~ lIumb'!r progrnm~ to cC'rre~pal1d I:a lneam>;! & E:r.pel1se Detil i 1 .
i.. e.. rrogrnm 1, 7., 3. '!tc, 1.
1. IlillereRt Supported l,iv1ng (IISL)provides a team of
ViRiting Counselors to teach s~i11s, develop resources,
pr0vide support and make available 24 hour'crisis intervention
t,o conRumers. '['he popu1a tion we serve is adults diagnosed
Nith mental. illness who live in, t.he community, family homes
or our l30anHng lIouse. 'l'he l3oar<ling House, located at 728
l30Nery St./haR a live-in counselor and housing for 'nine
.i.nl1i,villuals. 1151, is accredited by the Joint: Commission on
^c:crec1ita tion of Ilea lthcare Organi.za tions.
6000
FY94
4/1/94 . 4/1/95 -
3/31/95 3/31/96
$ $
6300 7500
FY95 FY96
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AGENCY IIi Ilcl'e~1. Fami Iy Services
/lJIX.;p,r SUl-tINlY
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AClUAL 'IlIIS YEM !ll.JU;t;n.u
IJ\5r YEAR mlJECI'ED NEXT YEAR
,
Enter Your Agency's &ldget Year => 11/01/92 11/01/93 11/01/94
10/,11/Q3 10/111Q4 10/11 IQ~
1. '1tJI'AL OPERNI'lllG fJ.1I:GET
(Total a + b) ?Ql,Qf14 ?Qn,fi04 ?ql,fi~1
a. Canyaver &!lance (cash
(rom line 3, previous column) 30,991 23,616 10,129
b. lnccJirI3 (cash) 262,993 266',928 281,524
2. 'T01'lIL EXPEllDI'IURES (Total a + b) 270,308 280,475 317,091
a. Mministration 37,843 39,267 52,106**
b. Program Total (List Pro;js. Bela.r) 232,465 241,208 264,985
1. Hill cl'es t Supported L i v i IIY 232,465 241,2013 264,985
2.
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6.
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J. ElIDING PArAllCE (SUbtract 1 - 2) II 23,676 * II 10,129 II (25,438)k** I
4. J1l-KIND SUProRl' (Total from
Page 5)
5. lIW-{:ASl( J\SSErs 197,563 197,563 200,063
lIates ard Ccrrar€11ts: I
* These are general operating funds
** Higher due to increased costs and positions
*** Additional funding being sought to bqlance budget.
P.O.S. Rates have been frozen for five years
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^CIUM, 11ITS YF.AR Em:GE1'FD m'UlIlS- rncx;tWI rno;pN\
Iff1; JcF.AR rnaJFn'ED NEXT YFAA TMTIC!l 1 2
10 31 93 1(5/31/94 10131/95
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1. 1 r,:;'11 F\1Iy.l1rYJ Sources - 7.00n n 7
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3. COl1tr.ilJJtlol1S/DJnatlons '.
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D?sianated Giviro 493 d7? n d7? ..
b. otll& Contributions .
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1,i!,:~ul\olr1.o1 1M 11'; ?11 n . ?11
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lIGENC'i Hillcrest Family Sf>rlli ,.p~
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AClUAL 'lllIS YEAR 1lJU;~!'1ID AOONIS- m:x;JWI m:x:;IW1
TMr YF1IR 00JECl'ED NEXT YEAR TRlITIctI 1 2
92-93 93-94 94-95
1. Salaries
172,010 185.655 208.644 27,124 181.520
2. Enq:l1oyee Benefits
and Taxes 36,418 38,935 47 nfi 6.619 40,657
J. staff D:=!Ve1opnent
1,111 1,232 2,250 0 2,250
Professional -
4. ,
Consultation 262 69 200 168 32
5. F\Jblications and
Subscriotions 189 356 330 0 330
6. l)Jes and Meirberships
1,426 541 650 0 650
7. Rent
12,560 12,564 12,600 12,600 0
B. utilities
5,343 5,713 6,275 941 5,334
9. Telephone
5,221 5,112 5,400 594 4,806
10. Office SUpplies and 6,120
Fostaae 3.338 1, RRn 504 3.376
11. Equipnent
F\1rchaselRenta1 0 0 n 0 0
12. Equipnent/Office
Maintenance 1,832 1.558 , ,finn 400 1. 200
13. printirq ard F\Jblicity
315 185 300 0 300
14. Local Transportation
7,941 8,001 9.270 2,317 6,953
15. Insurance .
2,481 2,801 2,941 441 2,500
16. Audit
311 348 325 0 325
17. Interest
0 451 400 .0 400
18. other (Specify):
A11owance/Recreatio 692 421 550 0 550
19.
Recruit.,phys.,misc. 1,795 2,039 1,450 0 1,450
20.
, Buildings&grnds 3,600 2,403 2,650 398 2,252
21.
Food&kitchen sup1. 10,681 8,753 10,100 0 10,100
22.
1UrTIL EXFm>ES (Show also
~ 270,308 280.475 317.091 52,106 264 985
110tes am Ccmrents:
Line Item 3. Increase due to added education benefit and conferences.
Line Item 10. 92-93 high due to initial Joint Commission expenses.
Line Item 14. 94-95 increase due to staff mileage increases.
Line Item 21. 93-94 costs lower due to low Boarding House census.
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(j SALARIED POSITIONS FTE' ACTUAL THIS BUDGETED CHAtlGE
. LAST YEAR NEXT
YEAR PROJECTED YEAR
10/31/93 10/31/94 10/31/95
POSITION TITLE/LAST NAME FTE FTE FTE
LAST THIS NEXT
YEAR YEAR YEAR
DIRECTOR- ARMKNECHT 1.00 1.00 1.00 27,078 28,128 29,628 5.33%
VISITING COUNSELORS,
'BEnTUNG/STIPANOVICH 1.00 0,9 1.00 '15,771 14,093 16,580 17.65%
BLOCKER-ASST. DIRECTOR 1.00 1.00 1.00, 18,050 19,494 20,947 7.45%
CllIRKlSTUTZMAN 0.10 1:00 1.00 2,510 17,713 16,000 -9.67%
GUDENKAUFiMAPP 1.00 1.00 1.00 12,257 15,061 16,000 6.23%
lJISSEN 1.00 1.00 1.00 15,059 15,502 16,965 9,44%
MAllIKE 1.00 1.00 1.00 15,460 15,706 17.500 10.86%
"MOODYtNEW HIRE 1.00 0.6 1.00 16,437 12,226 16,000 30.87%
PAIGE 0.11 0.12 0.25 . 1 ,760 .1,925 4,389 128.00%
MORIISHANNONIGOYKE 0,70 1.00 1.00 9,790 14,699 16,000 8.85%
FnANZENfZEISER 1.00 1.00 1.00 17,679 14,907 16,580 11,22%
SECRET ARY.RICE 0 0.02 0.02 ' 0 390 406 4,10%
SECRETARY. WARD 0.37 0.19 0.50 ., 4,121 2,061 6,500 215,38%
SECRETARY. SCHROCK 0.28 0.10 0.00 1,647 589 0 -lOO.QO%
SECRETARY. STOLLEYIGIBBONS 0.04 0.04 0.04 606 541 649 19.96%
'. (P'COMP.llIGEN 0.05 0.05 0.05 937 982 987 0.51%
\
BI~I<P'COMP,BERGFELD 0.03 0.05 0.05 674 707 729 3.11%
BKKP.COMP-STEEN .- 0.04 0.04 0.04 374 380 304 1.05%
EXEC. DIRECT.-LEWlS 0.02 0.02 0.02 1,206 1,370 1,465 6.93%
REG. DIRECT. MOSHER 0.10 0.11 0.11 4,595 5,279 5,496 4.11%
DIR, OF FINANCE. PORTER 0.05 0.05 0.05 2,122 2,211 2,300 ' 4.39%
FIN. ASSIST. SULLIVAN 0.06 0.05 0.05 1,272 1,104 1,131 2.45%
MAINTENANCE 0.09 0.02 0.10 1,005 507 2,000 294,4fl%
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^GEUCV lIilkresL rmlli Iv Services
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nF.HF.Fl'r DI!TI\f (, 10/3 1/9J Ill/31/9t1 Inlll /~r,
. .. /lC'l'UM, 'l'liIS'VEM OUiiGETF.fJ
r/lXF,~ /IUD rF.R~l1l11lF.l. I1E11F.Ft'l'~ LMT VEIIR PROJECTED HEXT \"EM
(J,i~t R~les for H~)(I: Va~r) TOTIII, =~>
3(j,410 3ll.935 47,276
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IIl1pmr IO\11l~1I t Comp. ,. )( ~
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H"l'k~t"S CalOr. ,. )( $
IllLs.Jiilli..P-os i L i 011 4,(J(jL 3.1164 ' 3.226
R~tlt'pment 'Is x $
'W.Le.rellL raLe~ 71ll 2.0ll6 4.395
Hn,,] th In~\It'~nce ,~ per mo.: indlv.
!'lIev does 1101. pay $ per mo.: family
lIIi Iy illSllrallr.e var.ious rates Ill.339 17.122 20.639
Pj~~bll1ty Ins. 11 l( $
diffcrClI1. rates /11 fi71 1.416
I,j fa InSnrRllCe $ per month
differellt ral.cs /fil1 77[1 1. 639 *
()~hH 11 l( $
H,w f~r ~!!l()w th~ slllary study Conunlttee's
R.~ommel1datlon is Your Director's Salary? N/^ N/^ , N/^
5,1(;k Leave Polley: 1I1l~lmum ^ccrual _____ 1I0urs nonths of Operation Our Lng
12 days per year [or years ~ to _____ Year: 12
days per year [or years _____ to 1I0urs of Service: 24/day
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V~r.lltion Policy: r'laJ<lmum IIccrual 160 !lours , 1I0lidays:
10 days per year for years O~ 1
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days pel' year
15 days per year [or years ~ to 3
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20 dav~ ner ve.:!r after 5 vear~
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l'lork lieek: Does Your Slaff frequently Work llore !lours Per Week Than They Were
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1I0li Do '(Q\I Compensale for Overtime? ~ Time Off
None
1 1/2 Time Paid
Other (Specify)
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DIRECTOR'S POWTS /\lID RIITES ST^fF BENEfIT POIHTS Comments:
Hinimum Maximum * higher due to
R~Ur:.m.l1t 211 $ 175 /nonth 5 21 increase in staff
II.Il11h In~. II. $ IJ~ /nonth IZ II. eligible for this
n I ~Ilbltit. Y [ns. I $ IlIJ /Honth I I benefi t.
I,lre In~unlllce 1/2 $ 115 /Honth 1/2 1/2
Dental Ins. 2 $ 15 /Honlh 2 2
V,1caUolI DilYS 20 20 Days 10 20
IIo1iui1Ys 10 10 DIlYs 10 10
Sick LeilVe _J2 ._12 Days 12 12
!'S III i1, 1 Illl~ jllr.ss Day 2 2 2 2 .
rr> lilT TOTIII, 87.5 54 1/2 80.5 .
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AGENCY Hillr.rp.Rt Family Services
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(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
c-. . Name of Restricted Fund Hillcrest Supported Living Emergency Fund
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J. Purpose for which restricted: Emergency Client Needs
4. Are investment earnings available for current unrestricted expenses?
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No If Yes, what amount:
5. Date when restriction became effective: 11/1/91
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7. current balance of this fund: $2,606.96
B. Name of Restricted Fund N/A
1. Restricted by:
2. Source of fund:
J. Purpose for which restrictea:
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Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. current balance of this fund:
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1. Restricted by:
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3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
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5. Date when restriction became effective:
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6. Date when restriction expires:
7. current balance of this fund:
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AGENCY l1.i.l1.c:reRI'. I'mni.ly" [ip.t"vir;t;lr,
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(II!'; nr~ t:h I!'I I'ngt'! ONl,y, please summl.lr1?f'! the h.l.atory or your aqt>t1G'{,
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cllrr<.>nl: ilcl:;v.\.tles ;1ml future plans. Please update annually.)
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Hillcrest Family Services began serving Johnson County in September, 1976 wilh the
opening of the Iowa City Residence for Women, a residential care facility for
chronically mentally ill (CMIl adult women. The transitional faelllty was located on 313
N. Duhuque St. and licensed by the Iowa Department of lIealth for seven women. The
purpose of the facility was to bring the person from a public or private mental health
hospital or institution and help them learn skills so they could lead independent lives in
the community.
In 1.983 IIillcrest expanded the Iowa City Residence (lCR) to fourteen beds for both men
ami women at a new location at 214 E. Church St. This facility is now called IIillcrest
Residence (IIR).
In Jllly. 11)85 Hillcrest Family Services received a one year grant from the Iowa Division
of J\11I/MR/OD to develop a Supervised Apartment living Program for persons with
lIlentallllness in Johnson County. Visiting Coul.lselors work with the persons in their
homes. Such a program helps prevent rehospitallzatlons and Improves the quality of
life for man)' of the mentally ill persons living in apartments and family homes in
Johnson County.
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In llJ8i IIillcrest Family Services served 17 mentally ill men and women in Johnson
County through the 11I11 crest Supported Living (IISL) Visiting Counselor Program.
However. it became clear that some clients needed more intensive support services than
HSL could provide, including Increased crisis Intervention services. Some clients found 0
it too difficult to go from the structured environment of the HR Program directly into
iln apartment of Iheir own.
To meetlhese needs, in January, 1988 IISL began expansion of stafr and services in the
Iowa Cit)' Program. In January, 1989 we did the same for IISL in Cedar Rapids.
Currently, liS!. is staffed by a Director, Assistant Director, and 7.5 {ulHime Visiting
Counselors. IISL offices are located at 326 S. Clinton St., Iowa Clly and 1744 2nd Ave. S.B.,
Cedar Rapids. Crisis intervention services continue to expand as well as recreational
opportunities and individualized skl1ls teaching. .
In February of 1988 IIillcrest received a grant from the Gannett Foundation In order to
hllY and remodel a Boarding House for 9 CMllndlvlduals. This Boarding 1I0use, located al
i28 Rowery SI'., has a live In staff person to assist with cooking, cleaning, skll1s teaching
and safety.
In J\larch, 1994 llillms! Family Services was accredited by the Joint Commission on
i\ccredllallon of lIealthcare Organlzalions (.JCAIIO), To our knowledge, we are Ihe only
Visiting Counselor service In Iowa with tills high slandard of accreditation.
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i ~ HSL has an hourly fee for services. There are also room and board
't charges at our Boarding House, which are usually paid by the client.
~ Room and board charges have remained the same since we opened in 1989.
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AGENCY, Hillcres~ Family Services
ACCOUNTABILITY QUESTIONNAIRE
~ Agency's Primary Purpose:
, Hillcrest Family Services is organized exclusively for charitable
purposes within the meaning of section 501{c){3) of the Internal
Revenue Code of 1954. The primary purposes of this corporation are
to conduct and maintain homes to care for,or place for adoption,
infants or children who may be assigned to it for care, and to provide
residential and group care, treatment and counseling services'to
persons of all ages.
B. Program Name{s) with a Brief Description of each:
Hillcrest Supported Living{HSL) serves adults with serious mental illness
living in the Johnson County area. Visi~ing Counselors provide skills
teaching, resource development, support services, recreational opportunities
and individualized crisis intervention. Emphasis is on quality of life,
prevention of unnecessary rehospitalizations, empowerment and education.
HSL includes a nine bed Boarding House at 728 Bowery St. which is an
intermediate step between independent living and residential care. It
provides a democratically run family-like atmosphere with one ,live-in
staff person with Visiting Counselor services. This house has been
in operation since May 8, 1989.
C.'Tell us what you need funding for:
Hillcrest Family Services is requesting funds for Hillcrest Supported
(' ~~~~~~m~~~l~~~~ga~~eb~~~~d~~~m~~~~e~f ~~:r~~~~sH~~;~ ~:n~~~~,t~hich
are the sole source of support for the operating expenses of the house.
Funds will also be used to assist us in identifying people who are
not presently befng served in the community and for general HSL services
sUMh as recteation and socialization costs. These services cannot be
anagemen : supported by DHS purchase of services funds.
1, Does each professional staff person have a written job description?
Yes X No
2. Is the agency Director's performance evaluated at least yearly?
Yes X No By whom? Regional Director
Finances:
1. Are there fees for any of your services?
Yes X
No
b) Are they flat fees
x
or sliding scale
?
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c) rle~se discuss your agency's fund raising efforts, if applicahle:
\'In ,10 very little fund raising locally. We completed a capital funr]
drivp. to remodel the noarding lIouse in 1969. We also try to raise funds
tllrough pledges in thp. united Way 1I0spice Road Race. Our IISL Emergency
Fund was established through funding by community service organizations.
rroqr~m/Services:
Rxa~ple: ^ client enters the Domestic Violence Shelter and stays for 14
11nys. I,ater in the same year, she enters the Shelter again and stays
(or 10 <lays: Unduplicated Count 1 (Client), Duplicated Count ,2 (Sepn rilt'!
Incl<lents), and Units of Service 24 (Shelter Days). Please supply
Information about clients served by your agency during the la~t tWQ
~RIDP.lgt~ budget years.
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These Ulll ts are 'or uppor e lVlna roqram onlY.
. Enter Years -. 7/92-6/9_ 7/93-r,/~l
t. !low many Johnson county la. Duplicated 77 93
residents (including Iowa count
city and coralville) did lb. Unduplicated
your agency serve? 66 79
count
2a. Duplicated
I. . !low many Iowa city residents count
did your agency serve? 2b. Unduplica ted
Count
3a. Duplicated
). How many Coralville Count
residents did your agency 3b. Unduplicated
serve?
Count
.- 4a. 'fotal 6101
7256
'1. HoW m~ny units of service
did your agency provide? 4b. To Johnson 5466 5606
county Residents
5. Please derine your units of service.
^ unit is one hour of service.
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AGENCY Hi llcres t Family Services
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
c- We continue to expand HSL as referrals and funding bp.comes available.
We continue to become more involved in,advocating for affordable housing
and healthcare reform. We plan to increase bur efforts to advocate for all
types of services needed by consumers of mental health services. This
includes lobbying at the state level ,as well as educating the community.
In August of 1994 we applied for a HUD grant for housinf and services
for homeless persons, many of whom have a mental illness.
8. Please discuss any other problems or factors relevant to your
agency's programs, ~unding or service delivery:
The need for services f~r persons with mental illness in Johnson County
is high. Hillcrest Family Services provides two programs and a Boarding
House to assist in this need. Adequate funding for these services is not
available to expand and develop these neccesary programs. While the cost
of providing our service has risen dramatically, our purchase of service
rates have remained frozen the last five years. Our current rate is based
upon the cost of living in 1989, not on the current cost of living.
9. List complaints about your services of which you are aware:
We have a waiting list occasionally so people have to wait until we have
staff available to provide quality setvice.
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lack of ability to serve them? What measure~ do you feel can be
taken to resolve this problem:
11SL usually has a waiting list of about five to ten people. People have had
to wait for services to begin due to counties fighting over who should
payor refusing to take responsibility for the care of their residents.
Advocacy at the state level for a better funding system and mandated
service for individuals with mental illness will help resolve these
issues.
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11. In what \~ay(s) are your agency's services publiclzed: .
Hillcrest Family Services uses the media, public speaking to civic,schoo1,
and social groups, brochures, Hillcrest Calling (a quarterly newsletter
to 19,000 people), and public service announcements to make our servic~s
known. HSL provides a monthly newsletter distributed to consumers and
collaterals in the community. We are also involved yearly in the United
(' Way Kick-off event and plan to increase our participation in the
}Hospice Road Race.
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AGENCY GOALS
Agency Name: IIlllcrest Family Services
Name: lIil1crest SUODorted Living (IISL)
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Goal: To provide an expanded Supported Living Program and boarding house for adults
diagnosed with a menial illness living in Johnson County.
Objective A: Continue expansion of the program to accommodate all incoming
referrals up to 85 per year.
Task:
I. Hire additional Visiting Counselors as needed.
Z. Continue to develop program to meet specific client needs.
3. Continue training in Psythiatrlc Rehabilltatlon.
4. Continue to do case finding In the community.
5. Provide partial financial assistance for socialization aud
recreational opportunities in the community. '
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Objective R: Develop conununity awareness about the needs of persons with mental
illness in this community.
Task: J. Advocate for our clients In the community.
Z. Speak to civic and social groups.
3. Utilize the Hillcrest Family Services Speakers Bureau.
Objective C: Provide a nine bed boarding house for persons with mental illness in
Iowa City,
I. Provide a safe and healthy living environment.
Z. Maintain and Improve the facility.
3. Publicize facility and case find.
4. Operate facility utilizing feedback from current tenants. '
5:_ Keep room and board costs at the current rate, with the use
of United Way funding.
Objective D: Provide a quality program that includes well trained, educated and
concerned staff. ·
Task:
()
Task: 1. Provide 7.5 Visiting Counselors who have experience In and
dedication to the field of Mentalllealth.
2. Provide staff tralning, workshops, and literature on mental
illness.
3. Serve on state and local task forces and committees.
4. Utilize regulations from the Joint Commission on
Arcredilalion of IIeallhcare Organizations (JC^1I0l to increase
quality of program.
Resources Needed To Accomplish Program Tasks:
1. Seven and a half full-time Visiting Counselors, an assistant Director and a Director.
2. Boarding House facility.
3. Un,lted Way funding. ,
4. Continued Purchase of Service with Iowa Department of lIuman Services.
S. Utilization of funds from community groups.
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HUMAN SERVICE AGENCY BUDGET FORM
Director
: L3.ura Hill
Iowa Center tor AIDS Resources
: & F.clnciltinn lTrllRF.)
: P.O. Box 2989
: 338-2135
: 7:lttHill/pat Dolan
: Q ~!it1
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City of Coralville
Johnson County City of Iowa City
~: united Way of Johnson County
Agency Name
Address
phone
Completed by
Approved by Board
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95 - 12/31/95
4/1/95 - 3/31/96
7/1/95 - 6/30/96 X
10/1/95 - 9/30/96
on ~J ['iQl(-
(date) ,
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COVER PAGS
Program summary: (Please number programs to correspond to Income & Expense Detail, '
i. e.. Program 1, 2., 3, etc.)
1. Direct Servic~s Program provides:
A. Emotional support, crisis intervention counseling, case-management
services (intake, referral/linkage, coordination,'monitoring, etc.), and
home and hospital visitations to persons living with HIV/AIDS.
B. Financial, material and practical support such as transportation, running
errands, housekeeping and grocery shopping for persons living with HIV/AIDS.
C. Support groups for persons living with HIV/AIDS and their families,
friends and loved ones. .
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D. Emotional support, crisis intervention counseling and information and
referrals to families, friends, loved ones, and persons concerned about
HIV /AIDS-.
Q'. Resources and education Program provides:
A. Educational and informational materials, workshops~ inservices and
groups to persons living with HIV/AIDS and to their families, friends
and loved ones.
B. Resource library of HIV/AIDS related information and materials.
C. Educational programs to agencies and classes about psychosocial issues
of HIV/AIDS and service provision.
Q;
Local Funding Summary : 4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United way of Johnson County -- $ 8,000 $ 8, 300 $14,500
Does Not Include Designated Gvg.
FY94 FY95 FY96
City of Iowa City $ 8, 500 $ 8, 500 $10,000
Johnson, County * $ 0 $0 $0
city of Coralville $0 $0 $0
*Funded through Johnson County Department of Public f1ealth
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IAST YFAR . mm:crED ~ YFAR
Enter Yoor Agency's Budget Year > 7/93 - fi/q4 7/q4 - fi/q5 7/95 - fi/qfi
1. '!OrAL OPERATmG IJ.JJX;El'
(Tol:al a + b) 98 450 104 36fi ' 1111,147
a.' carryover Balance (Cash
from line 3, previous colUllU1) 11.108 30.574 ,0, Qi,
b, Irlcem:l (Cash) . R7, 7, 7Q? 110 "", ~
2. '!OrAL EXE'ElIDl'lURES (Tol:al a + b) fi7,876 7",,",e; 110,fiqq
a. Administration 2 o3fi 2, ",,"~1
b. P.l.V::lLaDI Tol:al (List Progs. EelCM) 65 840 71,21' 107,
1. Dire~t Services, *
52 015 51.999 7R,1q1
2. Resources & Education 13. 825 19 233 28.845
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3. ENDING EAIANCE (SUbtract 1 - 2) II *;0.574 II 30.931 II 30,64R I
4. IN-KIND SUProRI' (Total from
Page 5) 53.975 58.459 63,573
5. NON-cASH ASSETS 1,000 1. 800 5.000
Notes am Camnents:
*Includes Community Development Block Grant
**Carryover balance, June 30, 1994: operating funds: $31,232
Restricted funds: 4,870
Accounts Receivable: 1,212
Accounts payable &
payroll taxes payable: (6,740)
$30,514
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AClUAL 'lHIS YEAR woom:o ACMINIS- m::GRAM m::GRAM
lASl' YEAR mm:cI'ED NEXT YFAR TRATIOO 1 2
, c:ervi('p R ~ l'
.. Local F\.1n:iin3' SourceS - 1 374 21 ""0 14,1/h
T; p,plrr.r 28.575 31 350 39 250
a. JohnsOn County 0 0
0 0 0 0
b. City of Iowa City 10,000 350 6,000 3,650
8,500 8,500
c. united Way
8,075 9,850 . 14,750 516 8,850 5,384
d. City of Coralville .
0 0 0 0 0 0
e. Johnson county Dept.
of Public Health 12,000 :13,000 14,500 508 8,700 5,292
f.
2, state, Federal,
. -T.~ 18.637 7 500 32 500 0 30,800 L 700
a. commumt; Deve oprne fJ'
Block Grant 14,637 0 0 0 0 0
b. Miscellaneous
Grants 4,000 7.500 7,500 0 5,800 1.700
c,
leAP Grant 0 0 25,000 0 25.000 0
d.
3. ContritutionsjD:lnations 11,742 12,616 442 7,510 4,664
11.702
a. united Way 3,311 3,742 4,116 144 2,470 1,502
r.esianated Givi1Yf
b. other Contrib.rt:i.Qns
8,391 8,000 8,500 298 5,040 3,162
4. Speclal Events - 21,000 876 15,000 9,124
T," 27.897 25,000
a. Iowa City Road Races ,
4,254 4,000 5,000 175 3,000 1,825
b.
Pancake Breakfast 7,237 8,500 9,500 333 5,700 3,467
c. ** ***
Fundraising Events 16,406 8,500 10,500 368 6,300 3,832
5. Net Sales Of SerVlc:es
0 0 0 0 0 0
6. Net Sales Of Materlals **** *
0 0 500 0 300 200
7. Interest Irx::oI'le
427 100 450 0 270 180
8. other - List Below
im . 104 2,100 100 0 60 40
a. Misce 11aneous
104 0 100 0 60 40
b. Veterans ****
Administration 0 2,100 0 - 0 0 0
c.
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'l'I'mIL IN<:Dm (Show also on
1>.\rrp') lir\P lb\ I Q7 ~4') 71,7Q? 11 n 411i 2liQ2 77 490 30.234
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Notes am Canrrents: *One year grant
***Result of Quilt display
*****Red Ribbon Pins
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3 ****One year training program 263
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EXmIDl'ItlRE IErAIL
AClUAL '!HIS YEAR BlU>l:.'J.'J:;U AJlolINIS- m::GRAM m:lGRAM
~ YEAR m:>.m:TED NEXT YEAR ~oo pir. 1 2
Services R & E
L Salaries
39,983 36,500 61,375 722 43,525 17,128
, 2. ~loyee Benefits
ani 'laXes 5.310 6 281 10.899 138 8.226 2.535
3, staff Developrent
976 1,500 1,500 38 1,200 262
4. Professional (b) (b)
consultation 0 1 000 925 925 0 0
5. N:llications ani
SUbscrintions 430 550 750 125 . 125 500
6. I)]es ani Memberships
NAPWA & VAN ' 190 200 250 10 0 240
7. Rent (c) (c)
1,800 3,000 3,000 30 2,673 297
8. Utilities
Included in rent 0 0 0 0 0 . 0
9. TeletilOne
1,739 2,210 2,500 63 1,500 937
10. Office SUpplies ani
Posi:ane 2 361 2.600 2 800 70 1.050 1 680
11. Equipnent f)
Purchase~ 596 844 3.300 83 1.237 1.980
12, EquipnentjOffice
MIlintenance 755 ' 700 1 000 25 600 375
13. Printin;J ani N:llicity (g)
1,695 1,600 2,500 63 937 1,500
14. Local Transportation
648 900 950 24 570 356
15. Insurance (d) (d)
.- 448 1,200 1,250 909 210 131
16. Atxlit (e)
0 750 0 0 0 0
17. Interest .
0 0 0 0 0 0
18. other (Specify):
Volunteer Training 525 500 800 8 600 192
19. (a)
Fundraising 1,249 600 1,000 20 600 380
20. Direct Financlal
Assistance 8,237 12,000 15,000 0 15,000 0
21.
Bank charges 116 0 200 200 0 0
22. Miscellaneous 818 200 300 !l l!lU 112
23. proaram Exoenses 0 300 400 0 160 240
'lUI1IL EXPf.R:iES (ShcM also
, ,. ,'hI 67,876 73,435 110,699 3,461 78,393 28,845
Notes and Cements: fa) Purchase of cookbooks
Ib) Bookkeeper, Board consultation, E.D. professional support
Ic) Acquired extra office space
(d) Board & staff liability insurance
(e) First time audit
(f) Computer purchase
(g) Increase newsletter mailings
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(Position Title/ Iast Name Iast 'l11is Next
Year Year Year
Exec. Director/Hill
.96 1.0 1.0
---
program Assistant/Slabaugh
.24 .48 .5
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Housing Coordinator/Vacant .5 0 0
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Caseworker/Vacant 0 0 1. 0
Total Salaries Paid & FI'E* ~ ~ ~
* Ml-'l'ime Equivalent: ~-:o-; fnll-tinle;
RF.STlUCl'ED FUNI:S'
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(carplete Detail, Pages 7 am 8)
Restricted by: Restricted for:
Board of Directors Repay incorrect
payroll taxes retunO
received
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MA'l'OlING GRMml
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AClUAL 'lK[S YFAR % -
EUI:GEll'ED
I1lSl' YFAR mm:crED NOO YFAR aiANGE
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25,393 27,500 28,875 5.0% ,
4,190 9,000 10,500 16.7% -
10,400 0 0 N/A
0 0 22,000 N/A
39,983 36,500 61,375 68.2%
0.5 = half-time; etc.
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N/A N/A N/A N/A ~J,
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3,975 58.459 63,573 8.7%
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ServicesjVoltmt:eers *
6R47 volunteer hours ~
Material Gocds office supplies, education
materials. fundraising donations ~
Space, utilities, etc.
other: (Please specify)
(' , '!OrAL m-IaND SUProRl'
*Direct Services @ $6.75 (3,264 hours) ~
Office, non-client @ $5.25 (1,895 hoursr
Professional @ $10.00 (1,688 hours)
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25 days per year for years --L to -.ill2 (E.D.
~" Ten - 1/2 days per year for years ...J... to -...!!p (P .A.
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BENEFIT DETAIL
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
ACTUAL
LAST YEAR
TOTAL ==>
FICA
7.65 % x $ 61,375
1.0 % x $ 37,500
.37% x $ 61,375
% x $
$156. 7:}?er mo.: 2.5i.ndiv.
$ per mo.: family
1,838
156
Unemployment Compo
Worker's Compo
Retirement
Health Insurance
Disability Ins.
% x $
$18 per mo.: 2.5 indiv.
$ 10 per month
(2.5 indiv)
% x $
~er mo. : 2.5 indiv.
Life 'Insurance
Other
Longterm Care
How Far Below the Salary Study Committee's
Recommendation is Your Director's Salary?
N/A
Sick Leave Policy: Maximum Accrual Hours
18 days per year for years ....!L- to .!!E.-
N/A days per year for years _ to _
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THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
10,899
4.695
375
o
135
227
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86
13
31
60
N/A
N/A
Months of Operation During
Year: 12
[)
Hours 'of Service:9AM - 5PM
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Holidays:
10 days per year
How Do You Compensate For Overtime?
X Time Off 1 1/2 Time Paid
- -
None _ Other (Sp~cify)
DIRECTOR'S POINTS AND RATES
STAFF BENEFIT POINTS
Minimum Maximum
*included in health
insurance
Retirement 0 $ 0 /Month
Health Ins. 12 $~Month
Disability Ins. ---1--$--1B--fMonth
Life Insurance .5 $--12--/Month
Dental Ins. 2 $ * /Month
Vacation Days 25 25 Days
Holidays 10 ~ Days
Sick Leave 18 '--1a-- Days
Comments:
**one half-time staff
persoll
POINT TOTAL
68.5
** 26.75
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AGENCY ICARE
(Indicate N/A if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
C A. Name of Board Designated Reserve: Pnyrnll 'l'nXPC; Rpfllnn
1. Date of board meeting at which designation was made: 2/17/94
2. Source of funds: IRS refund of payroll tnxec;
3. Purpose for which designated: Repayment of payroll taxes
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
- -
5. Date board designation became effective:
2/17/94
6. Date board designation expires: Upon resolvement
7. Current balance of this fund: $4,890.00
B. Name of Board Designated Reserve: MIA
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
c
4. Are investment earnings available for current unrestricted expenses?
Yes._ No If Yes, what amount:
5. Date board designation became effective:
6. Date board designation expires:
7. Current balance of this fund:
C. Name of Board Designated Reserve: M/A
1. Date of board meeting at which designation was made:
1 l 2. Source of funds:
3. Purpose for which designated:
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Yes No If Yes, what amount:
5. Date board designation became effective:
6. Date board designation expires:
7, Current balance of this fund:
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AGENCY mSTORY
AGENCY
ICARE
(Using this page ONLY, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals, past and
current activities and future plans, Please update annually.) () ,
ICARE developed out of an HIV/AIDS support group in 1986, was incorporated in 1987 and accepted as
a United Way agency in 1988. The Board of. Directors reassessed and reorganized the focus of the '
agency in 1988 when it became clear that many' volunteers were overextending themselves. Clients,
volunteers, service providers and members of the community identified the following as significant
service needs: a Buddy Program, financial assistance, access to treatment information and other
resource materials, crisis counseling, advocacy for benefits and legal and social services, transportation,
and support groups:
A part.time Director was hired In January, 1989 and was increased to full.time within three months. The
first training for Buddy Program volunteers was conducted in 1969, Initially, the Emma Goldman Clinic
provided in.kind office space but ICARE moved to a wholistlc health center in order to expand the
resource library and increase agcesslbillty. In July of 1990, ICARE moved to Trinity Place and shared
the space with the AIDS Project of the Johnson County Department of Public Health and the Free
Medical Clinic. The Frae Medical Clinic vacated it's office space in June of 1994 and ICARE acquired
the extra office space;'
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Fiscal year 1994 was a year of growth. ICARE received a one year Community Development Block
Grant in fiscal year 1994 and a half.time Housing Coordinator was hired to conduct an HIVlAIDS Housing
Needs Survey and to develop services based on the survey. A halJ.tlme Program Assistant was hired In
January of 1994 to help meet the Increasing need for services,
"
tCARE has experienced a tremendous growth In services in fiscal year 1994, with a 166% Increase: The
greatest growth area was In counseling contacts with a 472% Increase. Increasingly, we are providing
services to clients with muniple needs such as homelessness, chronic mental Illness, poverty, and
substance abuse which requires intensive case management. ICARE continues to utilize volunteers and
actively pursues professionals and students to provide counseling and case. management tasks, yet it Is
evident that additional staff are needed In order to maintain the existing level of services, to meet the
complex needs of many of our clients and to prevent burnout among existing staff.
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In oider to continue to meet the increasing demand for services, plans for fiscel year 1995 Include long
range planning and enhancing volunteer and staff training and support. Additionally, we plan to actively
pursue grants In order to hire a full.time Caseworker for FY96. Plans for FY96/nclude enhancing
existing services and creating additional volunteer positions.
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(ICARE)
AGENCY Iowa Center for AlDS Resources & Education
ACCOUNTABILITY QUESTIONNAIRE
B.
Agency I S Primary Purpose: 1) To promote community wellness in a non-
discriminatory way, stressing acceptance of diversity. 2) To provide emotional,
financial and physical support to persons with HIV/AIDS and to their families
and loved ones. 3) To produce and provide educational opportunities and'
materials on AIDS related topics to people living with AIDS, the public,
governmental bodies, and other public or private agencies and organizations.
4) To facilitate referrals to agencies, organizations, and individuals providing
AIDS related direct services. 5) To support research into the prevention
and cure of AIDS.
Program Name(s) with a Brief Description of each:
1. DIREcT SERVICES: provides emotional support, crisis intervention counseling,
and support groups for persons living with HIV/AIDS and to their families,
friends, loved ones, and persons concerned about HIV/AIDS; provides case-
management services to persons living with HIV/AIDS; provides financial,
material and practical support for persons with HIV/AIDS; and provides
information and referrals.
C.
2. RESOURCES AND EDUCATION: Provides educational services to persons living with
HIV/AIDS, their families and loved ones and to persons engaging in high risk
behaviors; provides educational and resource materials to the community
through a resource library; and provides educational programs about
psychosocial issues of persons living with HIV/AIDS and service provision.
Tell us what you need funding for:
One full-time Executive Director, one half-time Program Assistant, volunteer
recruitment, training and recognition, financial assistance for persons living
with HIV/AIDS, ,program expenses, office rent and supplies, telephone, postage,
transportation, printing and publicity, and resource materials and subscriptions.
D.
Management:
1. Does each professional staff person have a written job description?
Yes X
No
2, Is the agency Director's performance evaluated at least yearly?
Yes X
No
. By whom? Board of Directors
E,
Finances:
1. Are there fees for any of your services?
Yes
No X
a) If Yes, under what circumstances?
b) Are they flat fees
N/A
N/A
,
. '
or sliding scale
P-2
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(ICARE)
AGENCY Iowa Center for AIDS Resources & Education
c) Please discuss your agency's fund raising efforts, if applicable:
ICARE holds an annual Open-AIR breakfast, a spring benefit, a benefit on
World AIDS Day, and solicitations through direct mail. ICARE participates f-')
in the Iowa City Road Races and grants are actively pursued. ~,
F. Program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate -
Incidents), and Units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
complete budget years.
Enter Years - FY93 FY94
l. How many Johnson County la. Duplicated *
residents (including Iowa Count 564 1 309
city and Coralville) did lb. Unduplicated .
your agency serve? 340 1,122
Count
2a. Duplicated *
2. How many Iowa city residents Count 451 916
did your agency serve? 2b. Unduplicated
Count 297 785
3a, Duplicated *
3. How many Coralville Count 30 262
residents did your agency 3b, Unduplicated
serve?
Count 21 224
**
.- 4a. Total 1,695 3,789
4. How many units of service **
did your agency provide? 4b. To Johnson
County Resid~nts A?? 1,142
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5. Please define your units of service.
Units of service are defined as contacts where the following services are
requested and provided: crisis intervention, support groups, information and
referral, Buddy contacts, financial assistance, home and hospital visits,
chore assistance, advocacy, case management, and other servic~s provided.
phone and walk-in contacts are counted. The number of persons attending
inservices, workshops, presentations, and other community outreach
programs are also counted.
6. Please discuss how your agency measures the success of its programs.
1) Feedback from clients, periodic client surveys and questionnaires and
feedback from the HIV Advisory Council. 2) Feedback from local service
providers. 3) Feedback from educational programs and presentations.
4) unsolicited feedback from the community and groups who attend presentations.
5) Units of service provided and continued requests for services. 6) Annual
membership meetings and work retreats.
*Estimates. **Community outreach and presentation figures were not compiled for
FY93 but are again being tracked.
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AGENCY Tm'J;1 r"nh'r Fl'\r A me; P"C:l'\l1rr"c: ;. I"nl1r;1r; I'\n ,
7, In what ways are you planning for the needs of your service popula-
tion in the next five years: Periodic client needs assessments and
feedback from clients help us to plan for the future. ICARE will begin 10ng-
range planning to aid in this process. The rate of HIV infection continues
to increase and many clients have concurrent issues such as substance abuse,
domestic violence, poverty, chronic mental illness or home1essness, which
requires intensive case management. We anticipate working closely with other
service providers and coordinating services to meet the increased need for
services. We will intensify our outreach efforts to increase our volunteer
pool. Additionally, and most importantly, we plan on applying for grants
to fund a full-time case-worker position.
8. Please discuss any other problems or factors relevant to your
agency's programs I funding or service delivery: ICARE, is grossly
understaffed. More people are becoming infected with HIV and we are seeing
people with complex needs. Additionally, we serve persons from surrounding
communities who are receiving medical care during long-term stays at the
university of Iowa Hospital & Clinics. It is increasingly more difficult for
the Director to provide administrative functions while also providing client
services. ICARE experienced a tremendous increase in services in FY94, and the
additional of a half-time staff person is not enough to continue to meet the '
increase in'needs.
9, List complaints about your services of which you are aware:
ICARE is understaffed, thus we depend upon volunteers and students to provide
client services. volunteer and, student turnover often result in a lack of
continuity of care. ICARE is in need of more counseling space' and more space
for support groups which has resulted from the rapid growth of service
provision. Additionally, there is a need :or more outreach for families,
friends, and loved ones.
10. Do you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measuljes do you feel can be
taken to resolve this problem:
ICARE does not have a waiting list. There may be time constraints due to staff
time limitations because there is an inability to spend as much time with a
client as is needed due to staff shortage. The hiring of a full-time Case
Worker will help solve this issue. ICARE is also intensifying outreach efforts
to obtain counselors and therapists as volunteers. We also provide opportunities
for practicum students and student interns.
How many people are currently on your waiting list? MIA
11. In what way(s) are your agency's services publicized:
Services are publicized through press releases in the media, public
service announcements, public access television, posters and fliers,
the ICARE Newsletter, community outreach, participation in qgency fairs
meetings, and tprough word of mouth. ICARE also sends a monthly Service
update to clients.
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ICARE
AGENCY GOALS FORM
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Agency Name: ICARE
Name of Program: DIRECT SERVICE PROGRAM
GOAL: To provide: emotional, practical and financial support to persons with HIVlAIDS and to their
families and loved ones; and emotional support to persons concemed about HIV/AIDS.
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OBJECTIVE A: In FY96, to provide emotional support and crisis intervention to an estimated 85
persons with HIV/AIDS and their families and loved ones and to an estimated 400
people who contact ICARE during office hours.
""
TASKS:
1.
2.
3,
4..
Increase volunteer pool to 85 (current pool is 72).
Recruit, train and coordinate volunteers.
Provide daily supervision and monthly inservices and meetings for volunteers.
Schedule one volunteer for each two hour shift during office hours of
9:00 A.M, to 5:00 P.M" Monday through Friday.
Obtain grants to provide direct services.
Publicize services through newspapers, ICARE Newsletter, public service
announcements, posters and brochures.
Hire and train a full.timo Case Worker.
o
5.
6.
7.
OBJECTIVE 8: In FY96, to provide: two ongoing support groups for persons with HIV/AIDS; a support
group for families and friends of persons with HIV/AIDS; develop and provide a
bereavement support group.
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1, Recruit, train, and supervise group facilitators.
2. Survey clients to determine support group meeting frequency,
duration, and meeting times.
3, Publicize groups through newspapers, public service
announcements, posters and brochures.
OBJECTIVE C: In FY98, to provide: financial, material, and practical support services such as
cooking, housekeeping, transportation, and running errands to an estimated 45
clients In the Johnson County area.
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3,
Recruit, train and supervise volunteers.
Obtain in.kind donations to provide material Sllpport.
Obtain additional funding for direct financial assistance,
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ICARE
AGENCY GOALS FORM
'AGENCY NAME: lCARE
NAME OF PROGRAM: DIRECT SERVICES PROGRAM
OBJECTIVE D: In FY96, to provide Buddy volunteers for an estimated 20 clients,
TASKS:
1, . Increase Buddy volunteer pool to 20 (current pool is 13).
2. Provide at a minimum, weekly supervision to Buddies.
3. Provide monthly inservices, support groups, and ongoing training for Buddies.
OBJECTIVE E: In FY96, to provide case-management services lo an estimated 45 clients,
TASKS:
Schedule half-time Program Assistant during peak office hours.
Hire and train a full-time Case Worker.
Coordinate services with appropriate service providers.
Increase communication with other service providers by providing inservices,
attending meetings, and scheduling case-conferences as appropriate.
Provide on-going training for staff and students.
Provide intensive training to Buddy volunteers to assist in providing case-
management tasks.
CD
1,
2,
3,
4.
5.
6.
OBJECTIVE F: In FY96, to provide monthly social and recreational activities for an estimated 45 clients
and their families and loved ones.
TASKS:
Obtain grants to assist with funding. ·
Obtain In-kind support from appropriate businesses and groups,
Schedule events and provide transportation as needed,
Survey clients to identify appropriate activities and times for events.
1.
2.
3.
4,
RESOURCES NEEDED TO ACCOMPLISH DIRECT SERVICE PROGRAM TASKS:
1. Grants and other fund-raising to assist with funding of programs and a full-time Case Worker,
2. One full-time Case-worker, one quarter-time Program Assistant, and administrative support,
3, 75-85 volunteers, including professional therapists/counselors,
4. Three telephone lines and and three telephones.
5, Two offices. for counseling, meeting room for training and support and additional space for groups,
6. Office equipment and supplies,
COST OF PROGRAM
FY96 $76,393.00
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ICARE
AGENCY GOALS FORM
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Agency Name: ICARE
Name of Program: RESOURCES AND EDUCATION PROGRAM
GOAL: To provide educational and resource materials to the community, persons with
HIV/AIDS, concemed others, and local agencies and groups,
OBJECTIVE A: In FY96, to provide resource materials to an estimated 100 people who
will use the resource library approximately 200 times,
TASKS:
1.
2.
3.
Purchase AIDS related materials and subscribe to magazines and newsletters.
Continue membership in National Association for People With AIDS.
Coordinate purchasing with AIDS Project to prevent duplication of purchases.
,
OBJECTIVE B: In FY96, to provide 20 educational programs to agencies and classes interested in
AIDS psychosocial issues and service provision and 6 community outreach programs.
TASKS:
1.
2.
Recruit and train volunteers to assist with presentations.
Prepare education materials and programs.
o
OBJECTIVE C: In FY96, to provide 6 education workshops to persons with HIV/AIDS and 4 to their
families and loved ones,
o
TASKS:
1, -- Recruit and train volunteers to assist with facilitation.
2. Survey clients, family members, friends, and loved ones for suggested topics,
3, Purchase and prepare necessary materials.
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OBJECTIVE D: In FY96. to mail a quarterly ICARE Newsletter to an estimated 3000 people,
TASKS:
1.
2.
Recruit volunteers to assist with publication and mailing of Newsletter.
Purchase computer capable to handling data base.
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RESOURCES NEEDED TO ACCOMPLISH TASKS
1, Grant funding and other fund-raising to assist with funding of programs.
2. One quarter-time Program Assistant, 20 to 25 volunteers and Administrative support,
3. Tapes, brochures, magazines, and other related materials.
4. Office supplies, television and VCR.
5. Meeting room for educational programs and workshops,
COST OF PROGRAM
FY96 $26,645,00
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UMAN SERVICE nGENCY BUDGET FORM
City of coralville
Jphnson county City of Iown City
"- Jnited Way of Johnson Coull~y
Dil:ec~ol:
Ethel Mncli~on
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nECI< YOUR AGENCY'S BUDGET YEI\R
I\gency Name
I\ddl:eDIl
rholle
Completed by
I\pproved by Donl:~
.1ll.g,gp_QodcnLLi v.illg ,_1110.
26 East Market St.
....--.--.....--...... -.....-. .......... .
(319) 330-31170
..._.__._.... ......... .. ....."'___..~....'.N ...
I\~'hel Milt1ison
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l'lllthori~ Illgl~j~lIl:r.:)
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1/1/95
4/1/95 -
7/1/95 .
0/1/95 -
12/31/95
3/31/96
6/30/96
9/30/96'
x
OVER PAGE
Prqgram Summary: (Please number programs to correspond to Income & Expellse Df.!tnil.
" i.e., Program 1, 2, 3, etc.)
,
Program
I. Independent Living Program - Independent living skills train
ing, recreation, advocacy, information and referral, self-
advocacy, budgeting, and nutrition.
Program II,.
Career Development - Comprehensive
including self~testing,self-esteem
support through a joq club.
tr~ining in job seeking
building, and peer '
Program III.
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Personal Assistance - Peer training on personal care I::"
peer support, provide influence for systems change process.-' ,
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and legislative advocacy to address
with disabilities.
and support, cOl1l1l1unity
the needs of persons
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Local Funding Summary : 4/1/93 - ~ /1/9~ . ~/J,/% -
3/31/9~ 3/31/~5 3/31/%
--
United Way of Johnson County.. $1,000 $ 0 $ 0
Does Not Include Designated Gvg. --....
-
FY94 t'Y95 I:"l~r.
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Iowa City $ $ .
City of 0 0 "'1.000
Johnson County $3,000 $ 3 ,120 ;5,000
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~} Coralville $ · 0 .
: ,:oy of 0 ~ ','.l IlOIl
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AGENCY Independent Living, Inc.
JJ]IX;E'r SUli1I\RY
ACIUAL 'nlIS 'LEM l!UCGEl'ED
I.lIST 'LEM PROJECIED lIEX'r 'LEIIR
Enter, Your Agency's Budget 'Lear => July 1, 199 July 1, 1994: ~~1y 1, 1995'1
In 1004 QJQ , qqs- une30. 1996
. ~ I
1. 'ro1'AL OPERATING l3UJ)::;E!' .
(Total a + b) 173,303 189,140 207,763
a. Carryover Balance (Cash
from line 3, previous column) * 7,946 1,843 3,427
b. Income (Cash) 165,357 187,297 204,336
2. 'ro1'AL EXPENDI'IURES (Total a + b) 171,460 185,713 199,731
a. Administration 8,658 11,143 19,076
b. Program Total (List Pro;js. Be1oo) 162,802 174,570 180,655
1. Independent Living progran 72,147 92,857 98,279
2. Career Development 12,986 16,714 16,998
3. Advocacy 20,201 26,000 26,370
***
4. Personal Assistance " 57,468 38,999 39,000
5. ,
6.
7.
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3. ENDING BAIANCE (Subtract 1 - 2) ]~* 1.843 II 3.427 .l R ,..Q12. ]
4. IN-KIlID SUProRl' (Total from
Page 5) 8,680 10,000 10,000
,5. NON-cASH!lSSEIS 10,034 12,534 17,534
,
Notes and Comments:
*The carryover balance was adjusted from last year's budget form by
reconciling the amount reported ,to actual balances recorded in the
general ledger.
**fhe ending balance on June 30, 1994, consists of cash on hand of
~S,703 less payroll taxes payable of $3,860. These are general operat
1n\] .c'unds.
***00 Gran~ enued Oecewoer 3U, 19~3.
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AGENCY Inrlepp.nrlF'nt Toi vi ng, Tnr..
ACIUAL THIS YEJ\I( llJCGErED AIJ1INIS- PHCGRl\M PHCGl'uIH
IAST YEAR PROJECl'ED Noo YElIR Tru\TION 1 2
Local Funding Sources - _.- -~. .... .. .-. ...
1- 12,213 11,620 16,000 2,400 8,000 0
C List Below
. , -*-*- ,.. 'u.___ ___. ___..
.' 'a. Johnson County 3,000 3,120 5,000 750 2,500 0
-- --.---..--,.--- ~.... ~.'~....__.. . .~
b. City of Iowa city
0 0 1,000 150 500 0
c. united Way 750 0 0 0 0 0
d. City of Coralville 0 0 1,000 150 500 0
e. DHS-Johnson
County 8.463 8,500 9.000 1 . :J5.D- -.!L, SOO .. ,0,_
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0 0 0 0 0 0
2. state, Federal , oon
..nlllY . -T,;c:;t~ 146 499 161.000 166 9 , 9 6JL -8..340,9--, ".lA,~..4JL,
a. .
Title VII 99,620 140,000 140,000 8,400 70,000 12,600
.
b.
DVRS-B 12,000 12,000 16,000 960 8,000 1,440
c.
DD-Grant* 28,692 . 0 '0 0 0 0
d. DHS other
Counties 6,187 9,000 10,000 600 5,000 - 900
----- ..--*-
3. ContributlonsjIbnations
1,139 1,200 1.300 195 650 0
( a. Umted Way 712 750 120 400
--:. DesiQnated Givinq 800 0
b. other Contributions
.. 427 450 500 75 250 0
,..
4. sp=cial Events - ,
T,;: Pr.>lnr.r 860 5,903 10 , 95 0' 2,756 5,475 986
a, Iowa Clty Road Races I
860 903 950 56 475 86
b.
tipecial Event 0 5,000 10,000 2,700 5,000 900
c.
0 0 0 0 0 0
...- ----- ----~-
-~_._---.- --.-.-.....-..
5. Net Sales Of SerVlces
2,900 3,000 4,000 1,300 1,100 1,600
- - ,
6. Net Sales Of Materials
0 0 0 0 0 0
,
7. Interest Income 1 24 36 36 0
0
." ..
B. Other - List Below
Includin9-Miscellaneous 1 7AC; A t.;c;n d:J.15..Q -.2..,..5..5J) 3-1.iliJJL --.Q ---,
,
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Local Presbyteria 1,500 4,500 6,000 2,500 3,000 0
-
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245 50 50 50 0 0
c.
C.d\L IN<Xl1E (Show also on 0 0 0 0 " ,..~,"""..,"'". ,::.,.,.",,~=",:
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ii, * DD council Grant ended in FY '94.
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lllC!ME !EmIL
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( continued) PROGRAM PRCGMl1 PRCGlW1 PHCGIWl PRCCP.1II1 PHCC[llI!1
3 1\ 5 G 7 B
1. Local F\lrrling Sources - ._, OR_' ..'~~.. - .....-.,.
Li I/"M 2 240 3,1(;0 0 0 n n
,-
a. Johnson County 700 1,050
b. City of ICMa city 140 210 0 0 0 0
c. united Way , ,
0 0 0 0 0 0
d. City of Coralville 140 210 0 0 0 0
e. DHS-Johnson County 1,260 1,890 0 0 0 0
f. -
0 0 0 0 0 0
2. state, Federal, ,
. Innc: _r,~c:r 1'\o1nlJ 23.240 34 860 0 0 0 ,D.,_,
- ' . -
a.
Title VII 19,600 29,400 0 0 0 --9_
b.
DVRS-B 2,240 3,360 0 0 0 0
c.
DO Grant 0 0 0 0 0 0
d.
DHS-Other Counties 1.400 2 100 0 0 n 0
- _.
3. Contributions/Donatlons
182 273 0 0 0 0
a. united Way - - -
Desicmated Givincr 112 168 0 0 0_ _D_
.
b. Other Contributions
.- 70 105 0 0 0 0
,
4. Special Events - I
r:ic:r l'1l>1/"M 1,533 200 0 0 9 0
a. ICMa city Road Races -
133 200 0 b
0 0
b.
Special Event 1,400 0 0 0 0 0
c.
0 0 0 0 0 0
..
5. Net Sales Of Sernces
0 0 0 0 0 0
6. Net Sales Of Materials -, ---..-
0 0 0 0 0 0
-
7. Interest Income
0 0 0 0 0 0
8. Other - List BelCM - , ,
-1n~" . Mi us 0 500 0 0 0 0
a.
Local Presbyteria 0 500 0 0 0 0
.
b. 0 0 0 0 0
l'1lsce11aneous 0
c. 0 0 0 0 0 0
........_..--... --.-- -.". ........ ..".
......... . ..
'1'011\1 INCXl1E ~7,195 39,193 0 0 0 0
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AGENCY Independent Living, Inc.
EXPEllDTIURE I:IlIT.l\ll,
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AClUAL 'IHISYEl\i\ OOCGEl'ED lIIlillHS- PRCGlW1 POCGRl\l1
Il\ST YEl\R PROJECI'ElJ NEla' YEl\R 'l'RATIOtI 1 2
1- Salaries 97,467 126,579 134,787
7,526 67,472 12,337
2. Employee Benefits 12,060 21,068 22,705 1,268
and Taxes . 11,366 2,078
3. Staff Development
* 3,346 3,500 3,500 0 3,500 0
4. Professional *
COnsultation 1,699 3,600 3,900 2,400 1.500 0
5. Publications and
SUbscriotions 71 175 200 0 200 0
6. DJes and Memberships
119 174 174 174 0 0
7. Rent
8,460 8,460 8,460 472 4,235 774
8. utilities
0 0 0 0 0 0
9. Telephone
2,959 3,200 3,360 188 1,682 308
10. Office SUpplies and 2,009
Postaae 2,100 2,205 123 1,104 202
11. Equipment *** .
PurchaselRental 11,760 2,500 5,000 279 2,503 458
12. Equipment/Office 450 500 1,000 1,000 0 0
Maintenance
13. Printing and Publicity 988 1,600 1,780 99 891 163
1.4. Local Transportation ****
607 2,897 3,000 168 1,502 275
15. Insurance *****
-- 155 2,310 2,310 129 1,156 211
16. Audit 0 3,000 3,200 3,200 0 0
17. Interest 0
0 0 0 0 0
18. other (Specify):
Fundraising 39 2,000 2,000 2,000 0 0
19.
DO Grant-Contractors 27,166 0 0 0 0 0
20.
Program Bxpenses .. 1,616 2,000 2,100 0 1,160 192
21-
l'lisce11aneous 489 50 50 50 0 0
-
22.
'IOI1\.L EXPENSES (ShCM also 1,71,460 185,713 199,731 19,076 98,279 16,998
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Notes and Conurents:
*Staff Development includes National Conference Registration, Travel,
.'
Lodging and Meals for two staff.
** !DCreaCe u~e of accountlng services.
***Grant funding upgraded equipment.
,** * * .LnCred~e Con~ur,ler OUtreach.
~***** increa~e Insurance Coverage oecause of expanded mission.
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AGENCY Independent Living, Inc.
EXmIDI'IORE 'IEI'AIL
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(continued) P.ROGRlIM PRCGRAM P:RCX;RAM PROGRAM PRCGRAM PROGRAM
3 4 5 6 7 8
1. Salaries
19,140 28,312
2. Errp10yee Benefits 3,224 4,769
arx:l Taxes .
3. Staff Development
4. Professional
COnsultation
5. Publications arx:l
Subscrintions
6. CUes arx:l Memberships ,
7. Rent
1,201 1,778
8. utilities
9. Telephone .
476 706
10. Office SUpplies arx:l 313 463
Postane
11. Equipnent 710 1,050
Purchase/Renta1 .
12. Equipment/Office
Maintenance
13. Printinq arx:l Publicity 253 374
14. Local Transportation 425 630
15. Insurance 329
485
'-
16. Audit
17. Interest
.
18. other. (Specify):
Fundralslng
19.
DD Grant-Contractions
20.
Program Bxpenses 299 441
-
21.
Miscellaneous
22.
ro:rAL EXPE1lSES (Show also 26,370 39,008
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AGENCY lnoepenOent Living, Inc.
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SAlARIED FOSrrIONS
AClUAL 'IlIIS YElIR roroETED
IlIS1.' YEI\R PIIOJECI'ED NEXT YElIR
o Ii\HGE
~lease ~ee page Sa
Total Salaries Paid & FrE* 5. 28 ~ 7.01 97,467 126,579
* Full-'l'ime Equivalent: 1.0 = full-time; 0.5 = half-time; etc.
RKS'T'RTCT'F:D FUNDS:
(corrplete Cetail, Pages 7 and 8)
Restricted by: Restricted for:
None
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MA'I'OlING GRANTS
GrantorjMatched by:
None
,
IN-KIND SUPFlJR1' DETA.U,
FY 94
FY 95
services/Volunteers
At ~la.OO per hour
11aterial Gocxls
8,680
10,000
Space, utilities, etc.
Other: (Please specify)
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TOTAL IN-KIND SUPfORT
8,680
10.000
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FY 96
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SAIARIED KlSrrTONS
AClUAL 1lIIS YEAH DUl:GE,'l'ED 9-
"
I1\S'r YEAH H<OJECJ:ELJ NI~X'l' 'll;:AH (1 JTIIIGI~
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29,250 ,~2, 000 34,250 7%
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13,864 16,720 16,990 2%
11,311 16,600 17:;') 25 4%
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0 7,000 10,594 5H
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3,504 3,600 ~025 6%
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Position Title/ Last Name Last This Next
Year Year Year
Director - Madison
PAS/Peer Counselor-
Ruff
Employment Specialist/
ADA Coor - Burt
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1.0 1.0
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Skills Sepcialist-Milde .71 1.0 1.0
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Skills Specialist-
Goodinq
}Jialls Specialist-
New*
Office Manager-
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COlli:lWner Galar~e!l ,~
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*Skills Speclal~st ~New Pos~t~on ~s scheau cd to
at Twenty-five hours per week.
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BENEFIT DETAIL
AGENCY Independent Living, Inc.
,
I\cTUIl1 -;mIs YEiiii" iiUj)GE;h~[j' -
TAXES AND PERSONNEL BENEFITS LIIST YEI\R PROJECTED lll\){'l' Y/\I11l
(List Rutes for Next Yeur) TOTI\L ==>
12,060 21,068 22,705
('ICA 7.65% x $134,787 7,448 9,683 10,311
Unemployment Compo 0% x $ 108 .
Rate became 0 in 1994
Worker I s Comp. .9 % x $U4, 787 909 1,181 1,258
Retirement % x $
Health Insurance $165 per mos. 67 sindiv. 3,595 10,204 11,136
$ per mo f amil y
Disability Ins. % x $
Life Insurance $ per month
Other % x $
How Far Below the Salary Study Committee's within within within
Recommendation is Your Director's Salary? range range range
Sick Leave Policy: Maximum Accrual 480 Hours ~Ion ths of Operation Our lng,
18 days per year for years all to Year: 12
f days per year for years to Hours of Service: 8:30-4:30
Monday throuqh Friday
Vacation Policy: Maximum Accrual 320 Bours lIoliduyn:
dO days per year for years 1 to 3
10 days per year
20 days per year for' years . 3 to Terminatio
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How Do You Compensate For Overtime?
Time Off
-
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1 1/2 '1'ime Paid
Other (Specify)
DIRECTOR'S POINTS AND RATES
,S'!'J\FF BENEFI'!' POINTS
Hinimum Maximum
Comments:
*Director chose
not to be covered
by the agency's
insurance policy.
/Month
/Month
/Month
/Honth
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Days
Days
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20 20
10 10
18 18
Retirement
Health Ins.
Disabili ty Ins.
Life Insurance
Dental Ins.
Vacation Days
Holidays
Sick Leave
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AGENCY Independent Living. Inc.
AGENCY HISTORY
(using this page only, please summarize the history of your agency emphasizing Johnson ()
County, telling of your purpose and goals, past and current activities and future plans.
Please update annually.)
Independent Living, was established and incorporated in August of 1979. The funding was provided by the
MR/MH/DD unit of the Department of Human Services of Johnson County,
The initial purpose of the agency was to establish a peer counseling and advocacy support group for persons
with developmental disabilities, The project was to provide information, social/recreational opportunities,
and education concerning facilitating a method to address their needs. Business meetings were initiated to
offer discussions for disseminating information concerning legislative issues on disabilities. The meetings
also served as a forum for discussions regarding housing needs, household management, job opportunities,
and self-advocacy. The consumers established a speakers bureau. Its purpose was to inform the community
of disability rights and issues, address concerns of those to become advocates, and promote the
deinstitutionalization and mainstreaming of consumers into the community.
In 1982, Independent Living, Inc. became a member organization of United Way of Johnson County. With
additional funding, the agency increased staff and provided educational classes in the areas of communication
skills, self-esteem, sexuality, community resources, pre-vocational skills, and vocational skills training.
We also taught classes in assertiveness/decision making, consumer economics, safety, hygiene, relaxation,
and coping with stress. Through a purchase of service contract with the Department of Human Services of
Johnson County (DHS), Il, Inc. offered counseling, advocacy, and job coaching services,
Il'lllnbc. hatsd~adthe greattbsl~rihdes int thfe, pastsfteWt YAears t?t?stafblislh da fUIl-fdledgtel~ i,nde(PISenAdlle)nt IihVing center. vye l
co a ora e In e es a IS men 0 owa a e ssocla Ion or n epen en IVlng , w ose purpose IS ~
to advocate for the development of centers for independent living (Clls) in Iowa. ISAll has advocated for and("\
provided awareness to state legislators. This led to the passing of a resolution by the State Senate recognizinq,~ J
the need for Clls. ISAll has also worked with state agencies to cooperatively establish the Iowa State Plan for
Independent Living. as- well as a cooperative division of Title VII, Part C dollars. This effo~ resulted in this
agency being approved for federal funding to establish one of the first CILs in the state of Iowa.
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We have a 10 member board of directors 70% of whom are persons with disabilities. The staff, five board
members, and a technical advisor from the Iowa University Affiliated Prog~am (IUAP) worked together as a
stragetic planning team to establish long-term goals for the agency which included following the national
standards for providing services to persons with disabilities. The By-laws were revised to reflect the
national Il movement as defined by the Reauthorization of the Rehabilitation AGt, 1992, Representatives
from the staff and board attend the national conference on independent living annually to receive training and
provide information concerning our service areas.
For the past three years the agency has received funding through the Iowa Governor's Planning Council to
establish a mechanism to improve personal assistance services.
,
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, "
In 1994, we changed our supported employment service to a career development program. This program will
allow us to assist people with severe disabilities, who have skills and or degrees of higher education, in
learning to seek gainful employment while offering peer support to other consumers.
With assistance from 6 full-time employees, and 3 volunteers, we provide independent living skills
training, advocacy (individual and systems), information and referral, and peer counseling. In addition. we
provide consultation, technical assistance, and accessibility auditing in Johnson County in accordance with
The Americans with Disabilities Act (ADA), We offer consumer awareness and relationship building through
group activity. We provide materials in accessible formats for consumers and the general public.
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AGENCY mllliKlmjy.ingJu~
ACCOUNTABILITY QUESTIONAIRE
A. Agency's primary purpose:
c
Independent Living, Incorporated is a consumer-controlled organization whose mission is to assist
individuals with disabilities to advocate for themselves in order to achieve greater independence and
integrated community participation, In addition, Independent Living, Incorporated provides direct
services to help individuals obtain the skills and supports they'choose in order to accomplish these
goals.
B. Program name (s) with a Brief Description of each:
Program I. Independent Living Program. independent living skills training, recreation,
advocacy, information and referral, counseling/peer counseling and peer
counseling training, self-advocacy, budgeting, and nutrition.
Program II. Career Development. Comprehensive training in job seeking including self-
testing, self-esteem building, and peer support through a job club,
Program III. Advocacy. Consumer rights training and support, community and legislative
advocacy to address the needs of persons with disabilities.
Program IV. Personal Assistant Services - Peer training for personal care, peer support,
and input in the systems change process.
C. Tell Us What You Need Funding For:
c
Funding is needed to assure that all consumers in Iowa City, Coralville and rural
Johnson County are involved to the fullest extent possible with the independent
living movement. The funding will allow us to establish a comprehensive
outreach and training program for persons with disabilities. It will also assist
in providing trtfnsportation options for consumers to attend events concerning
disability issues in Iowa City.
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D. Management:
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I. Does each professional staff person have a wrllten job description?
, "
Yes
x
No
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2. Is the agency Director's performance evaluated at least yearly?
Yes X
No
By Whom? J.L. Board
E. Finances:
1. Are ~ncr~ fees for any of your services?
,
Yes X
No
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a) If "yes", under what circumstances?
Other agencias purchase units of service from this agelicy. We also charge a fee to businesses for
accessibility audits, and providing materials in accessible formats.
J
b) Are they flat Yes
Sliding
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AGENCY Indeoendent Living, 101<.
c) Please discuss your agency's fund raising efforts, If applicable:
The agency received funding from the Stale DD Council to continue the personal assistance project. r)'
will receive funding through Title VII part B funding which is available through DVRS for centers \.
meeting the appropriate federal standard, (consumer-run, community based, serving individuals cross
disabilities), We have applied for Title VII Part. C funding for the establishment of new ILC's. Applied
to a Self.Development Committee for funding to provide a comprehensive housing survey to locate
accessible housing. We will continue to charge a fee for services, and other fundraising efforts
F. Program/Services:
Example: A client enters the Domestic Violence Sheller and stays for 14 days. Laler in the same
year, she enters the sheller again and stays for 10 days: Unduplicated Count I (Client),
Duplicated Count 2 (separate incidents), and Units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two comolele budget years,
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Enter Years -- 7/01/92 7/01/93
1i/1n/Q]' 6J-10./..9-4_
L How many Johnson County 1a. Duplicated .
residents (including Iowa Count 131 4.2.u_
city and Coralville) did
your 'agency serve? lb. Unduplica tetl
Count 118 309
2a. Duplica ted
2,. How many Iowa city residents Count 125 225
d,id your agency serve? --
2b. Undup lica ted
Count 112 184
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Ja. . Duplica ted
J . How many Coralville Count 6 22
residents drd your agency ,-
Unduplici.lted .. -,
serve? Jb. G 10
, Count
, ..---..
I\a. Total I 2,820 8.168.87*
4. How many units of service
did your agency provide? I\b. To Johnson
'County Hesidents 2,760 3,295
*Used new data base.
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5. Please define your units of service.
Community Education/Outreach. .,. ...2.237.59
Information/Referral............... 475.16
Skills Traininq.................... 417.75
Advocacy. . . . . I I I . , . I . I . . . . . . . . . . . . .1.052,63
Counsel ing/Peer Counsel inR......... 594.05
Consumer Work Hours......... ....... 238.75
Personal Assistance Services....... 223.75
Units = Hours
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TOTAL:
8.168.87
6. Please discuss how your agency measures the success of Its programs.
The year-end evalualion will include the number of consumers served in all service categories, a
survey will be completed by consumers providing feed back on the services they rocoivod. ()
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AGENCY Independent Livina.lnc.
C:\ 7. In what ways are you planning for the needs of your service population In the next
five years:
The organizational plans underway at the present time include outreach and training to consumers,
service providers, and general community concerning the independent living movement. We will
complete a needs assessment in 7 counties. In the future we will hire a consultant io assist with
funding proposals to seek available state, federal and private funds for the expansion of independent
living centers. We will continue to advocate for additional independent living centers, systems change,
and the right of the consumer to make choices in determining their lifestyles. In addition, we will
provide personal assistance services, ADA, skills, and peer-counseling training and other appropriate
services which are unmet in Johnson county and surrounding areas.
8. Please discuss any other problems or factors relevant to your agency's programs,
funding or service delivery:
If we are to provide comprehensive independent living services at no cost to the consumer. we must
increase awareness to local funders to create understanding and support of the establishment of Centers
for Independent Living (CIL's) in the state of Iowa (the last state in the country to establish true CIL).
9. List complaints about your services of which you are aware:
IL, Inc is relatively new in providing independent living (IL) services as prescribed by the federal
guidelines, itcWill take a whhile to comPldete the necthestsary ~ducation atnd aWh~rentehss to the community and@
consumers. onsumers ave epresse concern a services are no reac mg em.
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10. Do you have a waiting list or have you had to turn people away for lack of ability
to serve them? What measures do you feel can be taken to resolve this problem:
. .
There are people waiting to make choices concerning their service delivery, and waiting to learn of
their rights under the Americans with Disabilities Act. We do not have a formal waiting list.
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, How many people are currently on your waiting list? None
11. In what way(s) are your agency's services publicized:
We have developed new brochures, and a fact sheet to make available to community agencies,
organizations, and consumers. We are planning to involve all seven counties in our membership
campaign, we have public service announcements on the public access channel. We are developing
public service announcements for radio, and will soon have a newsletter available. This agency staff
also visits with county board of supervisors, chambers of commerce and other service providers.
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AGENCY Independent Living. Inc.
AGENCY PROGRAM GOALS AND OBJECTIVES
for FY 95 and 96
Goals and Objectives
Mission Statement: Independent Living, Incorporated is a consumer-
controlled organization whose mission is to assist individuals with disabilities
to advocate for themselves in order to achieve greater independence and
integrated community participation. In addition, Independent Living,
Incorporated provides direct services to assist individuals to obtain the skills
and supports they choose in order to accomplish their goals.
Centers for independent living are non-profit, non-residential, consumer-
governed and managed, community-based, organizations providing services to
individuals with cross disabilities.
Goal I: To continue the establishment of a strong Center for Independent Living
(Cll) to ensure that all ages and cultural diversity groups are served through Il
skills training, advocacy/self-advocacy training, peer counseling and
information and referral..
Objective I
Improve the mechanism to ensure consumer control, peer support, and cross-
disability is maintained in .all services, continue to develop adequate
administrative, consumer, and staff training to implement the expansion of
awareness and education of the independent living philosophy by December 30,
1994. (Executive Director/Board of Directors responsit:lle).
Activities:
I. By October 30, 1994, assist existing board members in acquiring 3
additional board members to ensure cross-disability representation.
. 2. By November 30, 1994, seek 6 people, '(one from each county) to serve
on advisory council.
3. By October 30, 1994, establish a linkage with Systems Change Project
and other organized groups with reserved dates and locations for town
meetings to provide training on Il philosophy.
4. By November 30, 1994, Invite the State Independent Living Council to
hold I meeting in our service area to attempt to influence the state plan C')
through additional consumer participation. .
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AGENCY Independent Living, Inc.
5. By January 30, 1995, provide training on the Rehabilitation Act as
amended, and the Statewide Independent Living Council to staff, board
and consumer groups.
6. By December 15, 1994, provide cultural diversity training to staff and
board.
Goal 2: Expand Core Services to reach underserved cross disability, populations
in outlying areas and to ensure consumer control is adhered to in all
activities.
Objective I:
Establish satellites in donated spaces for meetings and training sessions to
serve 20 additional consumers by September 30, 1995 (Skills Specialists
responsible)
Activities:
I. By November 30, 1994, contact public libraries, community centers, and
churches to seek donated space in all counties where space is not
presently provided to allow for training.
2. By December 15, 1994, begin to advertise established locations in local
publications and radio to ensure outreach to general public and
consumers.
3. Consumers in the service area will be served on a regular basis by at
least monthly or as needed contacts in the aforementioned satellites.
I
Objective 2:
Establish contacts with adolescents of the Grantwood AEA area to reach 30
consumers and to educate them on the Independent Living philosophy (IL) by May
30, 1995. (Skills Specialists responsible)
Activiti es:
I. By December 30, 1994, make direct contact to schools which have
programs for students with disabilities.
2. By February 28, 1995, secure time with identified students to teach IL
Philosophy.
. 3. By May 30, 1995, create an awareness of options provided by Centers
after graduation, through visits to high school classes.
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AGENCY Independent Living, Inc.
Objective 3:
Implement outreach plan to provide services to elderly with disabilities in our
service area by October 30, 1994.
Activities:
I. By December 30, 1994, speak with congregate meal sites regarding IL
philosophy in all counties in the services.
2. By March 30, 1995, increase involvement with elderly service
'organizations and groups involving the elderly to create an awareness
of IL philosophy in all counties in service area.
3. By May 30, 1995, develop a plan to provide service for the unmet needs
identified in the Heritage Area on Aging's survey and those identified
by contacts made by Skills Specialists.
Objective 4.
Expand the existing Peer Counseling Program and provide training and technical
assistance to at least 10 individuals by February 28, 1995 (Peer
Counselor/Program Coordinator responsible)
Activities:
I. By October 15, 1994, provide training to individuals interested in peer
counseling and support.
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By January 15, 1995, visit all worksites established in rural counties
to provide information on peer counseling.
By November 30, 1994, establish an outreach mechanism to match and
provide technical assistance to consumers who have participated in
peer training.
4. By February 28, 1995, will have provided awareness and training to 1 0
new individuals with disabilities.
Objective 5: Establish resources to train and disseminate information to
consumers on available resources and assistive technology, by November, 1994.
Activities:
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AGENCY
Independent Living, Inc.
2. By November 30, 1994, purchase software to allow for storage and
dissemination of information on resources and a.ssistive technology.
3. By October I, 1994, staff will continue to provide information and
referral options to all consumers, contacting the Center.
Objective 6:
Lay groundwork for a blind services program througll staff development and
outreach and to begin serving these consumers by May 30, 1995 (Skills
Specialist/Blind Services responsible)
Activiti es:
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I. By October I, 1994, Provide space and support to Blind Services
Specialist to begin training in braille reading, cane I
travel and is studying other blind services programs and techniques. I'
2. By October I, 1994, Skills Specialist/Blind Services will begin to
receive 2 hours weekly training in braille reading and cane travel and
continue until trainer determines that she is competent enough in
techniques to instruct others.
3. By November 3Q, 1994, obtain training from Blind Service Spe,cialists
at IIlinois/lowa Center for Independent Living, and will attend other
work~_hops and seminars that are available.
4. By April 15, 1995, begin training of IL Inc. staff in techniques and
adaptations for use when working with blind oonsumers, and be
available to provide consultation as needed to ensure that cross.
disability focus is maintained in all services.
5. By February 28, 1995, Prepare blind services proposal and submit to
board and advisors for approval.
6. By March 31, 1995, outreach will be conducted to blind consumers
in the seven county area served by IL Inc.
7. By May 30, 1995 will provide direct services to at least 8 blind
consumers.
Objective ,7:
.
To Expand the existing self-advocacy and advocacy training to include civil
rights training and provide technical assistance to consumer/business advocacy
groups in outlying counties by September 30, 1995. (ADA Coordinator/Peer
Counselor/PAS Coordinator responsible)
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AGENCY Independent Living, Inc.
Activities:
1. By November 30, 1994, Develop written training manual to use as a
guide for establishing disability rights councils in outlying areas.
2. By November 30, 1994, collaborate with PAS/Peer Counselor
Coordinator to provide training at established locations.
3. By February 28, 1995, Identify consumers interested in, ADA training.
4. By December 30, 1994, identify consumers intere~ted in forming a
. consumer/business group.
5. By December 30, 1994, distribute training materials and provide
technical assistance in establishing disability rights group.
6. By February 28, 1995 Provide civil rights training at established
satellites in 6 counties, disperse training materials to participants.
7. By April 30, 1995, compile data from local and national resources to
create an advocacy program.
Goal 3: Establish a model career development plan in Johnson County to assist
people with disabilities to obtain gainful employment.
Objective 8:
To teach consumers basic and advanced networking techniques, and establish a
peer support mechanism to enhance employment opportunities, by March 30,
1995.(ADA/Career Development Coordinator responsible)
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I. By October 30, 1994, advertise career development with local media
to access consumers.
2. By October 30, 1994, provide two sessions of a peer development
classes for 6 consumers each session. Classes will be held twice a
week for 8 weeks. All classes will be facilitated by people with
training and experience in the field of topic to be presented. (Topics
outlined in manual)
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enhance knowledge of networking system.
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AGENCY Independent Living, Inc.
4. By November I, 1994, develop a cross disability sensitive structure for
peer support system (jobs club).
(. 5. By February 28, 1995, Introducl? consumers to established networking
systems, such as: local and state supported employment
subcommittees, university personnel offices, electronic
database for employment.
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Goal 4: Establish a mechanism to create an advocacy program to include
activities to influence systems change.
Objective I:
To create for IlInc. an advocacy program that is consistent with those used by
other Centers by September 30, 1995 (ADA/Career Development Coordinator
responsible.
Activities:
I. By December 31, 1994, check through computer networks such as
Dimenet to locate samples of and suggestions for establishing consumer
directed advocacy plans.
2. By April 30, 1995 contact' recommended Centers to request copies of
their advocacy program.
3. By September 30, 1995, staff will attend at least three training
sessions on advocacy and systems change. Consumer will be
encouraged to attend.
4. By September 30, 1995, compile data from local and national resources
to create an advocacy program.
Goal 5. Establish a comprehensive program to assist people with disabilities
achieve the personal care they need to live independently.
Objective I:
To fully educate consumers and providers in the seven county area regarding the
systems change legislation and the impact it has on personal care, and to assist
people with disabilities access personal care providers in all seven counties by
September 30, 1995, Pas/Peer Counselor Coordinator responsible.
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AGENCY Independent Living, Inc.
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AGENCY Independent Living, Inc.
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Resources Needed to Accomplish Program Tasks
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I. Six full.time staff
2. Two part-time staff
3. Six phone lines, I TOO
4. 4 computers
5. Fundihg for staff development
6. Accessible office space to accommodate staff, conference room
7. Professional liability insurance.
B. Four Volunteers
Cost of Program (does not include administrative costs)
$174,570 in FY95
$1BO,655 in FY 96
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: 212 S. LUbuque st./Iowa City/Ia
.338-8108 0'
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, 5/31/94
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HW1l.N SERVICE AGENCY BUDGET FORM
Direccor
iowa ~tty ~oac ctaces
Cicy of Coralville
Johnson Councy City of Iowa City
United Way of Johnson County
Agency Name
Address
Phone
Completed by
Approved by Board
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95
4/1/95 .
7/1/95 -
10/1/95 .
12/31/95
3/31/96
6/30/96
9/30/96
(date)
x
COVER PAGB
Program Summary: (Please number programs to correspo~d to Income & Expense Detail,
i.e.. Program 1, 2, 3, etc,)
Io~a city Road Races, ,Inc., a non profit, tax exempt organization, designed to
ra1se funds to be contributed to other non profit organizations and to promote
and encourage running, walking and physical fitness.
This program summary and budget reflect the fund raising costs associated with
raising funds for tqe Agencies of United Way; the beneficiaries of the annual
event currently titteci "Parsons Technolo~ Iowa city Hospice Road Races".
This ev~nt also raises funds for seven (7) non-United Way agencies and
those fiind raising costs a.:te not reflected in this budget or program sununary.
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Local Funding Summary : 4/1/93 . 4/1/94 . 4/1/95 .
3/31/94 3/31/95 3/31/96
United Way of Johnson County 0- $ 7.459 $ 10,750 $11,000
Does Not Include Designated Gvg.
FY94 FY95 FY96
City of Iowa City $ $ $
Johnson County $ $ $
Cicy of Coralville $ $ $
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AClU1IL '!HIS YFAR l!lTX;J:;u:JJ
usr YFAR mm:crm Nm YFAR
Enter '{our Agency'S Budget '{ear => ~/1/93-3/31/ ;"/'1+-j/ j1/9 V,/1/95-jf)1{
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1. '!OrAL OPERATING aJrGEl' $10,477 $14,000 $15,450
(Total a + b) ,
a. carryover Balance (Cash ' -0- -0- -0.
from line 3, previous column)
b. Incane (Cash) ~ LU ,Vr'('( ~l'+,UUU, p15,'15U
2. '!OrAL EXmIDl'IURES (Total a + b) I J.u,'+ll :j>.L'i',UUU 1;;>.L),'i')U
.. . tuna ralslng ILU,'+ll ::;lV"UOO 1~15,V,50
a. Mministration ,
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b. PL~lCIIU Total (List Frogs. BelCM)
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3. ENDING BAIANCE (SUbtract 1 - 2)
4. m-KIND SUProRl' h'l'ptal. ~ 9,800 $11,000 12,500
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AGENC'i Iowa City, Road Races, Inc.
ACIUAL THIS YEAR Wu;t;1'l:JJ l\IMINIS- POCGRAM
, twJ'/W' '/~ JlJfJ3lW' Fllifdl1.~s ng 1
1. Local FUn:ling sources -$ 7,Lf59 $10,750 r.ll,OOO ?ll,OOO
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AGENC'i Iowa City Road Races, Inc.,
Acnw:. '!HIS YEAR rol.1il:.'.I.:l:.lJ AJ:MNIS- m:GRlIM m:GRlIM
4W-~ ~ 4 ffl!3'fW' ~Wi ig 1 2
1- salaries
2. Employee Benefits
and Taxes
3. Staff Ceveloprent
4. Professional (1) 1,000 1,200 1,200
Consultation
5. Pllblications and
i~icm!':
6. I:Ues and Memberships
7. Rent
8. Utilities
9. Telephone
10. Office SUpplies am 3,500 5,500(2) 6,000 6,000
e
11. Equipoont
12. Equipoont/Office
Ma'
13. P.rintin; am PI.lblici ty 3,119 ),500 4,000 4,000
14. Local Ttansportation
15 . Ins1.Iran:::e ..
16. Au:iit
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17. Interest
~Hnc~Iii~m~ : ),858 Lr,"boo 4,250 4,250
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21.
22.
'!UrAL ~ (Show ~ ,1.5,Lf.50 pL.5,'+.5U
, ,. ,'1-11 1$10,477 1$1~,000
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Notes am Ccmments: IORR does not own se lor p.Lecge retnevu.
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(2) 25% increase in funds anticipated thereby significant increase in mailing costs.
:l"I'e accurate tracking of fund raising costs since dixector became full t:iJne.
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S1\ T.?iRTrn KlSrrIONS
ACIUAL '!HIS YEAR l3UDEED %
I!lMP;3YJff;1 ~9 ~..(~ aJANGE
FI'E*
Position Title/ Last Name Last '!his Next
Year Year Year
Total salaries Paid & FI'E*
* Full-Time Equivalent: 1.0 = full-time; 0.5 = half-time; etc.
,
RE'SI'RICI'ED FUNCS:
(complete retail, Pages 7 and 8)
Restricted by: Restricted for:
MA'J:'OIDiG GRANIS
.-
GrantorjMatched by:
I
D1-KIND SUProRI' DETAIL Fund Raii3 ing Re late
servicesjVolunteers l1ati,?nal Computer $6,800 $7,000 :~7 ,500 7i6
Systems Volunteers - Sponsorship FI'1VAlllE
Material Goods ~aRt5~~h6~ntyQgsraisingl 3,000 4,000 5,000 2510
Space, utilities, etc. "
other: (Please specify)
'l'Ol'AL D1- KIND SUProRI' :~9,1300 m,ooo ;p12,500 lLJ%
5
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AGENCY HISTORY
Agency Iowa City Road Races. Inc.
(Using this page ONLY. please summarize the history of your agency. emphasizing Johnson
County. telling of your purpose and goals. past and current activities and future plans. Please
update annually.)
In 1985, the Iowa City Road Races, Inc., was formed by several
community runners. The primary goals of the organization were:
1) To annually organize, promote, and execute at
least one major foot-race designed primarily to
raise funds to be contributed to charitable,
religious, or educational tax exempt organizations
2) To promote and encourage running and physical
fitness.
In 1984, The Iowa City Hospice Road Races emerged from the
previously conducted Iowa City Striders MS Marathon. Although the
founders of the Iowa City Road Races felt strongly about the multiple
sclerosis cause, there was greater concern for support of the newly
formed Iowa City Hospice and agencies of United Way of Johnson
County. In the first year as the Iowa City Hospice Road Races, 1,,100
participants raised $23,000. In 1993, nearly 5,000 participants raised
$150,000 before shrinkage.
In 1993, Parsons Technology of Hiawatha, lA, became a diamond
level sponsor of the event. The name was changed to th,e "Parsons
Technology Hospice Road Races." The event is the second largest
race in Iowa, the 20th largest concurrent race in the country and is the
largest fund raiser of its kind in the country. 650 community
volunteers assist two (2) full time professional staff in conducting this
annual event.
.
In 1994, the 18th Annual Parsons Technology Hospice Road
Races has set as a goal to raise $165,000 for the agencies of United
Way with 6,500 participants. The date of the races for the next three
(3) years are Sunday, October 30, 1994, Sunday,' October 29, 1995
and Sunday, October 13, 1996.
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Agency_Iowa Citv Road Races. Inc.
ACCOUNTABILITY QUESTIONNAIRE
A. Agency's Primary Purpose:
To provide a fund raising vehicle to the Iowa City community and Johnson County by promoting
and conducting races and other fitness related programs and events. Emphasis is placed on
running and physical fitness at all skill levels.
B. Program Name(s) with a brief description of each:
Parsons Technology Iowa City Hospice Road Races. annual community running event and fund
raiser for the agencies of the Johnson County United Way.
C. Tell us what yo~(t;leed funding for:
" \
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This funding request is t9 cover the costs associated with fund raising that would not otherwise
be incurred if the race were not a fund raiser. These expenses include, but are not limited to,
printing, postage, awards, etc.. This bucget reflects fund raising costs for United
Way agencies only; seven non-United WaY agencies are also beneficiaries and
their costs are not reflected in this budget nor swnmary. '
D.
Management:
1. Does each professional staff person have a written job desc~ption?
Yes X
No_
2. Is the agency Director's perfonnance evaluated at least yearly?
Yes....x... No --: By whom? .B.QW[ Directors. Iowa City Road Races
E. Finances
1. Are there fees for any of your services?
Yes X
No
a) If yes, under what circumstances? Entry fees are charged to all participants.
b) Are they flat fees X
or sliding scale
?
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AGENCY Iowa City R()ilG RaceG, Inc.
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c) Please discuss your agency's fund raising efforts, if applicable:
Individual & Team Competition and Sorority & Fraternity Challenge. These programs
encourage individuals/groups to raise funds for Hospice and the other United Way agencies with
award incentives.
Program/ Services: ..,..
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (client) / Duplicated Count 2 (Separate
Incidents), and Units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
comDlete budget years.
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1. How many Johnson County la. Duplicated
residents (including Iowa Count
city and Coralville) did lb. unduplicated
your agency serve?
Count
2a. Duplicated
2. How many Iowa city residents Count
did your agency serve? 2b. Unduplicated
Count
3a. Duplicated
3. How many Coralville Count 0
(i residents did your agency 3b. Unduplicated
serve?
Count
4a. Total
4. How many units of service
did your agency provide? 4b. To Johnson
county Residents
. 5. Please define your units of service. N/A
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,Wu~ SERVICE AGENCY BUDGET FORM
City of Coralville
Johnson County City of Iowa City
United Way of Johnson County
Director
Agency Name
Address
phone
Completed by
CHECK YOUR AGENCY'S BUDGET YEAR
Approved by ~ :
1/1/95
4/1/95 -
7/1/95 -
10/1/95 -
12/31/95
3/31/96
6/30/96
9/30/96
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Dennis Groenenboom
Legal Services Corp. of Iowa
430 Iowa Avenue, Iowa City, IA
319-351-6570
Jan Rutledge/Jean Davis ()
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(authorized signature)
on qli~(Ji./.
(date)
COVER PAGE
Program Summary: (Please number programs to correspond to Income & Expense Detail,
i.e., Program 1, 2, 3, etc.)
Program 1: Legal advice and representation involving civil cases for
low-income individuals.
Local Funding summary
4/1/93 .
3/31/94
$ 20,500
united way of Johnson County .-
Does Not Include Designated Gvg.
FY94
City of Iowa City
Johnson County
City of Coralville
$
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3/31/95
4/1/95 .
3/31/96
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FY95 FY96
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AGENCY Legal Services Corporation of Iowa
wa;EI' suz.tIi'IR'l
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ACIUAL 'ffiIS YEAR lU'GEI'ED
IAST YEAR PROJECl'ED NEXT YEAR
Enter Your Agency's Budget Year => 1993 1994 1995
1. 'fOI'AL OPERATING Bl.J]):;EI' 301,943
(Total a 1- b) 290,111 320,992
a. Carryover Balance (Cash
from line 3, previous column) 0 0 0
b. Income (Cash) 290,111 301,943 320 992
2. 'rorAL EXPENDI'IURES (Total a + b) ..
290,111 301,943 320.992
a. Administration 15,191 15,471 15,967
b. PrcxJraI1I Total (List Prcgs. BelCM) 274,920 286,472 305,025
Legal AdVlce and
1. Representation ?7b. Q?O ?RI'o /'7? ,305, M ~
2.
3.
4.
5.
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6.
7.
8.
3. ENDlliG F1IIANCE (SUbtr:act 1 - 2) II 0 II 0 II 0 I
4. rn-KIND SUProRI' (Total from
Page 5) 100,597 91,763 91,763
5. NON-cASH ASSE'I'S 13,582 13,582 13,582
Notes an:! Cormnents: Line 3, Col. 1, Ending Balance; LSCI maintains a
statewide fiscal reporting system, which includes the Iowa City regional
office. At the close of the fiscal year, deficits in one office are offset
by surpluses in the other offices.
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LAST YEAR PROJECTED NEh'T YEAA TAATICN 1 2
1993 1994 1995 1995
1. Local F\.1rdirq soorces - 29,018 30,225 32.)00 32,700
1,,<::1' tl~'~.,
a. Johnson eounty
b. city of ICWcl city
c. Unit.e:l Way ~3,200
21,000 20,725 ..ll,.2QL
d. City of coralville
e.
SE Iowa AM 6,018 5,500 5,500 5,500
f. Burlington United ? 4, 4 nnn 4 nnn
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2. state, Fe::leral,
';nnc: -List~ ? ~7 ?f.7 141 284 869 1 " 268,902
a. Legal Services 229,873
Corp. of Iowa 222,593 229,861 245,840 15,967
b. IOLTA 34,695 37,482 ,39 ,0'29 39,029
c.
d.
3. COntribJtions/Donations 576 587 586 586
a. Urute:l Way
Cesinn~te:l Gi vira 542 515 514 514
b. Other contributions
34 72 72 72
4. Special Events -
r/ 265 510 265 265
a. ICWcl City Road Races ,
265 510 265 265
b.
,
c.
5. Net Sales Of services
0 0 0 0
6. Net Sales Of Materials
126 70 0 0
7. Interest Ino:nne
0 0 0 0
8. Other - List Below
Tn....1' . ..J '1: 2,838 3,208 2,572 2,572
a. Fee Awards/Lit. 2,838 3,208 2,572 2,572
Reimbursements
b.
c.
,
'rorAL IN<XME (Show also on 290,111 301,943 320,992 305,025
~' l' ih\ 15,967 ,
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lICIUAL 11llS YElIR rou.,t;lW lUJolINIS- m:GIWI PRCGRlIM
lAST YElIR FmJECTID NUT YEIIR TRATION 1 2
1993 1994 1995 1995
1- salaries 179,472 198,408
170,526 12,941 185,467
2. J:)rployee Benefits
cin::l Taxes & 1 '" &? An? ~, %~ o 11?~ Idl ?~?
3. staff D=velopment
4. Professional
consul tation
5. Publications arrl
SUbscrint-ions
6;' D.les arrl }lernberships
7. Rent
21,360 21,360 21,360 21,360
8. Utilities
1,881 1,884 1,900 1,900
9. Telephone
14,285 14,431 14,690 14,690
10. Office SUpplies arrl
Postaae 6,118 7,244 7,244 7,244
11. Equipnent
Purchase lRenta 1 3,137 3,168 3,168 3,168
12. Equiprent/Office 2,980 2,179 2,179 2,179
Maintenance
13. Printing arrl Publicity 851 506 ' 468 468
14. Local Transp:lrtation 4,675 5,122 5,678
5,678
15 , Ins\lJ:aJlCe
4,564 3,745 3,747 3,747
16. Audit
17. Interest
18. other (SI:ecify): 77 72 72 72
RAnk r.hRr~rs
19. 289 240 240 240
Adv iso ry Council
20.
Law Library 12,560 12,432 12,450 12,450
21. -
Litigation 3,794 4,440 4,440 4,440
22. * 1,681 3,046 1,680 1,680
Outside Labor
TC7I1IL EXJ'E}1S'ES (Sho..J also
on o"n,,? 1 ; np ? ..la.,.212) 290,111 301,943 320,992 15,967 305,025
tlotes am CoJTv1Y->..nts: * The Iowa City Regional Office has tl,O support staff for the
entire office. When one is absent due to vacation or illness, it is necessary
to secure outside clerical assistance.
307
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AGENCY Legal Services Corporation of Iowa
SAJ.hRIED ffiSrrIONS
AClUAL 'IHIS YEAR JmGEI'ED %
IAST YEAR PROJECI'ED NEXT YEAR ClWIGE
1993 1994 1995
84,319 97,566 118,700 21. 66%
40,506 39,338 35,700 . -9.25%
--
7,308 3,568 3,568 0%
38,393 39,000 40,440 3.69%
170,526 179,472 19~,408 10.55%
Position Title/ last Name
FTE*
1993 199~ 1995
last nus Next
Year Year Year
Attorneys
.23 .52 .00
Support Staff
2.00 ~ .00
.62 .28 .28
Law Clerks
---
Managing Attorney 1. 00 1. 00 1. 00
, , Total salaries Paid & FTE*
6.85 6.80 .28
* FUll-Time Equivalf'J1t: 1.0 = full':timei 0.5 = half-timei etc.
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RFBTRICI'ED FUNI:S: 1993 1994 1995
(~lete D3tail, Pages 7 and 8)
Restricted by: Restricted for:
Area Agency Legal assistance and
on Aging community legal
education for individu, J.s 6,018 5,500 5,550 0%
age 60 and over
MA'TQIDlG GRANTS 1993 1994 1995
Grantorjlolatched by:
Area Agency on Aging match by 6,018/2,280 5,500/1,934 5,500/1,860
IOLTA and LSC
rn-KIND SUProRl' DErAIL ,
1993 1994 1995
servicesjVolunteers *
100,597 91,763 91,763 0%
Material Gocrls
Space , utilities, etc.
other: (Please specify) * 1993 Hours "
Paralegal/support staff: 1,170 hours X $5. 39/hr.
Tpg~l TnrprM: 7ti4,2'i hours X S7.14/hr.
Volunteer Attorneys: 1,184.45 hours X $75 hr.
WIlL lli-KIND SUProRl' 100,597 91,763 91,763 0%
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AGEI~CY Legal Services Corporetion of Iowa
AC'fUAL THIS YEAR BUDGE'fED
TIIXES AND PERSONNEL BENEFI'rS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) ~'OTI\L ==> 1993 1994 1995
1995 rates 41,333 42, 602 43,26R
FICA 7.65 % x $ 198.,408 12,695 13,729 15,178
Unemployment Compo .50 % x $ 98,100 623 461 491
Worker's Comp. .22 % x $198,408
346 395 436
Re tiremen t % x $
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Health Insurance $185.7;per mo.: 3 indiv.
$ 530. 27per mo.: 3 family 26,670 26,702 25,776
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Disability Ins. .38 % x $19H,408 185 682 754
Life Insifa~ct $ p,er mflnth 19 19
nclud ed in ea t ins rance, except 1 emp oyee --
other % x $ 814 614 614
ttorney Fees/Dues ind ividual rates
lIow Far BelO\~ the Salary study Committee's
Recommendation is'Your Director's salary? N/A N/A N/A
Sick Leave Policy: Maximum Accrual .M..- lIours Months of Operation During
14 days per year for years _____ to ~ears Year: 12
Monday-Friday
days per year for years _____ to _____ lIours of Service: 8:30 a.m.
, to 5:30 p.'m.
Vacation Policy: Maximum Accrual 1lL lIours Ilolidays:
20 days per year for years ~ to ~ 12
25 days per year for years 5 to 9 days per year
30 nays per year for'years 1~ -----
BENEFIT DETAIL
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Vacation Days 30
Holidays 12
Sick Leave 14
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AGENCY
Legal Sel~ices Corporation of Iuwa
(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
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A. Name of Restricted Fund Southeast Iowa Area Agency on Aging
1. Restricted by: Contract agreement and Older Americans Act (federal statute)
2. Source of fund: Iowa Department of Elder Affairs
3. Purpose for which restricted: Civil legal assistance to people 60 or over in
Southeast Iowa Area Agency on Aging service area
4. Are investment earnings available for current unrestricted expenses?
Yes 'x No If Yes, what amount:
5. Date when restriction became effective: Implementation of service contract
with LSCI
6. Date when restriction expires: During current contract year 7/94-6/95
7. Current balance of this fund: -0- Services paid for when delivered ,
B. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
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3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted
expenses?O
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
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C. Name of Restricted Fund
1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restr~ction became effective:
6. Date when restriction expires:
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7. Current balance of this fund:
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C AGENCY HISTORY Agency: Legal Services Corporation of Iowa
In the late 1960's, the Hawkeye Legal Services Society was created as
a delegate agency of HACAP, with funding from the U.S. Office of
Economic Opportunity. The OEO was phased out in the early 1970's,
however, and the U.S. Congress created the Legal Services Corporation
(LSC). The Iowa City Office became a grantee of LSC in 1974. In
1977, the Legal Services Corporation of Iowa (LSCI) was formed, with a
goal of providing free service to low-income Iowans in, every county,
with the exception of Polk County, which maintained a separate legal
aid society. The Iowa City Office and several other small offices in
Iowa merged into LSCI, and the program expanded until 1980, mainly
through funding from LSC.
In 1982, however, federal budget cuts reduced LSCI's funding from LSC
by about 30%. As a result, five of the 15 offices in the state
closed, and the surviving offices began making greater efforts to
secure funding from other sources to maintain staff sizes at workable
levels. The Iowa City Office first received assistance from United
way in 1983, when United Way funded a half-time attorney position.
Funding on the federal level has been essentially static for several
years, while costs have risen dramatically. As a result, the LSCI
Board considered closing the Iowa City and Dubuque offices in 1989,
but did not, owing to a grant from the IOLTA (Interest on Lawyers
Trust Account) Commission. In 1991, in response to continuing budget
problems, the LSCI Board decided to layoff one clerical worker in
each office. There are no plans at present to close any offices.
However, we do not expect any significant increases in our LSC fund-
ing. In addition, we may be facing reductions in our IOLTA grant.
IOLTA funds one attorney position in the Iowa City office.
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Presently, the Iowa City Office serves seven counties: Des Moines,
Henry, Johnson, Cedar, Louisa, Muscatine and Washington. Staff
members provide advice and representation to individuals in a wide
variety of cases identified by survey as high priority areas, cases
which involve safety, shelter, and denial of fundamental liberties and
other critical legal problems. Among these are income maintenance
(e.g., FIP (ADC), Food Stamps, Social Security, Unemployment Compensa-
tion), health law issues (e.g., Medicaid and Medicare), housing law
issues (e.g., landlord-tenant relations and federally subsidized
housing), individual rights (e.g., rights of mentally or physically
handicapped), family abuse, consumer law problems, utility problems,
and special education issues. In 1993, LSCI formed a Disaster Re-
sponse Team to assist low-income Iowans affected by the flooding. The
staff also is involved in presenting talks to groups of low' income
people or agencies that deal with low-income people, in order to
educate them about legal rights and responsibilities in various areas
of the law.
At the end of 1991, in response to ever-greater demand for our servic-
es, LSCI changed its procedures so that offices no longer accept
applications for assistance in certain areas, such as non-abuse family
law matters, torts (such as personal injury or damage to property),
name changes, and wage claims. This resulted in a small decrease in
cases closed in 1991, and a more significant decrease in 1992.
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AGENCY: Leqal Services Corporation of Iowa
ACCOUNTABILITY QUESTIONNAIRE
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A. Aqency's Primary Purpose:
To provide high-quality legal assistance free of charge to low-income people in
civil law cases involving issues of safety, survival, shelter and fundamental liberty
interests. '
B. proqram Hame(s) with a Brief Description of each:
The services LSCI provides are not divided into separate programs. We provide
legal advice to low-income people residing in our service area, including legal
representation before state and federal courts and other administrative bodies.
Additionally, to increase services to low-income clients, we involve the private bar in
the representation of low-income people by referring financially eligible clients to
private attorneys free of charge, and by conducting seminars for attorneys on legal
issues that often arise among low-income people. We also educate the low-income
community about their legal rights and responsibilities at speaking engagements in our
service area. We do not duplicate the services offered by student Legal Services, since
we refer students to SLS unless they have a claim against the University, or it
otherwise would be inappropriate to do so. We work cooperatively with the clinical
programs at the University of Iowa Law School.
C. Tell us what you need fundinq for:
We need the funding for a part-time staff attorney and a law clerk to serve
Johnson County. We are required by federal regulations to serve counties equally, based
on popUlation. The additional part-time attorney funded presently by United Way
provides extra service to Johnson County to address unmet legal need. The attorney
presently assigned to service delivery under the grant from the United Way of Johnson
County was hired last year as a new staff attorney. LSCI was able to hire this staff
attorney because an existing staff attorney was assigned to flood recovery work, work
which was funded through a special, one-time grant. At the end of the special grant
period, when the flood recovery staff attorney was due to transition back to a regular
staff position, the new staff attorney requested that she be retained in full-time
employment. Due to vacancies existing elsewhere in other offices within LSCI and due to
funding received from the Burlington United Way, there was sufficient funding to retain 0
this employee full-time. Using this mix of funds and with funding from the united Way
of Johnson County at the requested amount, this full-time position can be maintained.
D. Manaqement:
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description?
Yes No XXl
2.
yearly?
IS the aqency Director's performance evaluated at least
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Yes XX No By Whom? By the program-wide Executive
Director in Des Moines, the litigation directors in ,Iowa City and Des Moines, and the
Board of Directors in Des Moines and locally.
B. Finances:
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1. Are there fees for any of your services?
Yes No XX
a) If Yes, under what circumstances?
b) Are they flat fees or slidinq scale
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INew employses are given written job expecatations memoranda.
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AGENCY: Legal Services corporation of Iowa
c) Please discuss your agency' s fund raising efforts, if applicable:
IOLTA (Interest on Lawyers Trust Accounts) funds a full-time 'position in our
office. The Burlington Area United Way has allocated $4,000 for 1995. The
Area Agency on Aging in Burlington has a contract with us for $5,500.
F. Program/Services: Example: A client enters the Domestic Violence
Shelter and stays for 14 days. Later in the same year, she enters the shelter
again and stays for 10 days: Unduplicated Count 1 (Client), Duplicated Count
2 (Separate Incidents), and Units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two complete
budget years.
EI1I~r Ycnrs ... 1992 1993
1. How many Johnson county 1.,OupHenlcu VLP' VLP'
residents (including Iowa Cnunl 5R2I64 7\9/10R
city and Coralville) did Ih, Unuuplicnlcd
your agency serve? enunl NIA' N/A)
2. How many Iowa City res- 2., Ouplienlcu VLP' VLP'
idents did your agency enunl 357140 54017\
serve? 2h. UnuuphcnlCU
Counl N/A' N/A)
3. How many Coralville l., Ouplienlcu VLP' VLP'
residents did your agency Counl 132/9 101/20
serve7 lh, Ununphcal'u
CoulIl NIA' NIA'
4. How many units of ser- 4., Tnl.1 VLP' VLP'
vice did your agency pro- 1207116\ 15451225
vide?
4h. Tu Jllhnsnll VLP' VLP'
Cnunly R,,;dcnl' 5R2I64 719/108
5. Please define your units of service.
One unit of service is the provision of assistance to one low-income person in
connection with one legal problem. LSCI "counts" a case at the time that it
is closed.
6. Please discuss how your agency measures the success of its programs.
The quality of our work is measured by the managing attorney in each office,
the litigation directors, and the executive director. Among the factors
considered are the number of cases, the types of cases, and the complexity of
the cases. The outcome is important, of course. However, even high-quality
advocacy cannot guarantee a successful outcome for the client. We measure our
success in terms of providing access to the judicial system in a competent
manner.
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lThe VLP (Volunteer Lawyers Project ') is operated by LSCI, and matches
eligible clients with private attorneys who have agreed to provide services
without charging a fee. The first col.umn represents cases closed by the Iowa
City staff; the second, cases closed by VLP attorneys in the service area of
the of fice.
lLSCI keeps its data in terms of closed cases, not clients. LSCI's case
management software does not allow us'to separate out duplicated from
unduplicated clients.
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7. In what ways are you planning for the n,eeds of your service
population in the next five years:
LSCI'S mission is to ensure equal access to the justice system for
low-income Iowans. Ours is a society grounded in a system of laws.
The entire system fails if one segment is disenfranchised by a lack of
access. The biggest need our clients probably have is access to the
jUdicial system. We address this by developing an even more extensive
volunteer effort from an already cooperative local bar, and by addi-
tional fundraising, which is discussed elsewhere. Substantively, LSCI
pickS one or two areas of special emphasis each year to raise the
sensitivity of the staff to new legal problems. In 1994, as in 1992
and 1993, the superpriorities were the problems of minority popula-
tions, and the problems of people with AIDS, or who are HIV-infected.
8. Please discuss any other problems or factors relevant to your
agency' Ii programs, funding or service delivery:
It is difficult to frame our problems in any terms other than lack of
advocates. We seem to be well-known among other service providers,
judging from the volume of referrals we receive, and as a general
matter, we are able to work with other agencies cooperatively in
resolving problems. Our primary problem is simply having too few
advocates to handle the legal needs of everyone who contacts us with a
legitimate request for help. There are approximately 16,000 low-
income Iowans for every Legal Services attorney in Iowa. Despite the
fact that in 1993 LSCI served nearly 20,000 persons statewide, there
was unmet legal need.
9. List complaints about your services of which you are aware:
The major criticism is based on our rejection of cases. As indicated
by the information above, we are thinly-staffed, and so the rejection
of clients with a genuine need for help become inevitable.
10. Do you have a waiting list or have you had to turn people away
for lack of ability to serve them? What measure do you feel can be
taken to resolve this problem:
We have no waiting list and are concerned about ethical problems
inherent in maintaining such a list. We are attempting to deal with
the problem of under-staffing by involving more local attorneys in the
provision of services through the Volunteer Lawyers Project. The goal
from the Iowa City Office for 1994 is 150 referrals. In addition, we
have advice clinics, where private attorneys come to our office in the
evening and give advice to eligible clients.
How many people are currently on your waiting list? N/A
11. In what way(s) are your agency's services publicized:
First, we have been providing legal help in Johnson County for so long
that most other service providers are well aware of our existence, and
we receive many referrals from those other providers. Second, we
engage in outreach efforts in the community legal education presenta-
tions, which inform potential clients and service providers about the
law and about the availability of our services. Third, we distribute
occasional press releases concerning legal services activities, and
receive media coverage calculated to inform the public of the nature
of our services.
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Agency Name: Legal Services Corp. of Iowa
Iowa City Regional Office
AGENCY GOALS FORM
Legal Services Corporation of Iowa
Iowa City Regional Office
Name of Program: Legal Services for Low-Income People of Johnson
County
Agency Name:
Year: 1995
LEGAL SERVICES FOR LOW-INCOME PEOPLE IN JOHNSON COUNTY
GOAL: TO PROVIDE LOW-INCOME PEOPLE OF JOHNSON COUNTY WITH ACCESS
TO QUALITY LEGAL HELP, FREE OF CHARGE
Objective A:
Tasks:
Obj ecti ve B:
Tasks:
Objective C:
Task:
Objective D:
Task:
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To provide legal assistance to homeless people of
Johnson County.
1. Continue outreach to people at the free lunch
program.
2. Prevent or alleviate home1essness by representing
people in retaining or gaining housing and public
benefits.
To provide legal assistance for low-income people with
public benefits problems:
Assist people with the following types of problems:
1. Improper denial or reduction in the following
benefits:
. Aid to Families with Dependent Children (ADC) and
the Family Investment Plan (FIP);
Food Stamps; Including changes imposed by the
Mickey Leland Hunger Relief Act;
, Title XIX (Medicaid);
. General Relief;
. Medically Needy; and
. State Papers and Hill-Burton benefits (hospital
medical care) ,
2. Improper denial of initial application or cessa-
tion (termination of current benefits) regarding
disability benefits.
. Supplemental Security Income (SSI); and
. Social Security Disability Insurance
To provide legal assistance for low-income people who
are victims of domestic abuse.
Represent victims of domestic abuse to secure legal
remedies, including domestic abuse protective orders
in court.
TO provide assistance with special education problems
and due process in schools.
To ,assist clients with the following tyPes of prob-
lems:
1. Denial of a free, appropriate education for stu-
dents with disabilities; .
2. Denial of due process rights for students.
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Tasks:
Objective F:
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Objective G:
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Objective H:
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Agency Name: Legal Services Corp. of Iowa
Iowa City Regional Office
To provide legal assistance for low-income people with
housing problems:
1. violations of landlord/tenant law:
. lock-outs;
. seizure of property;
. evictions; and
utility shut-offs;
2. Housing discrimination;
3. Illegal standards/procedures in federal housing
programs.
To provide legal assistance for low-income people with
consumer law problems.
Assist clients with the following types of problems:
1. Illegal garnishment of exempt property;
2. Repossession of unlawfully detained personal
property;
3. Unlawful debt collection practices;
4. Improper utility shut-offs;
5. Violations of state and federal Truth in Lending
Acts.
To provide legal assistance for low' income people with
employment law problems.
Assist clients with the following types of problems:
1. Improper denial of unemployment compensation
benefits or improper cessation of the same; and
2 . Job discrimination.
To provide legal assistance for low' income people with
individual rights problems.
Assist clients with the following types of problems:
1. Violations of the rights of mentally ill or men-
tally handicapped persons to treatment in the
least restrictive setting, adequate individual
program plans and proper use of psychotropic
drugs;
2. violations of residents' rights in nursing homes
or county care facilities;
3. Disputes a client may have with his or her guard-
ian or conservator; and
4. Denial of civil rights based on a client's handi-
capping condition.
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Agency Name: Legal Services Corp. of Iowa
Iowa City Regional Office
TO PROVIDE OPPORTUNITIES FOR LOW-INCOME PEOPLE IN JOHNSON
COUNTY TO LEARN ABOUT THEIR LEGAL RIGHTS AND REMEDIES.
To educate low-income people regarding their rights so
they may become effective advocates for themselves.
1. Hold at least six legal education presentations
on topics of particular interest to the poor;
2. Provide written materials explaining the law to
local low-income people, through consultation
with individual clients and at legal education
presentations to groups; and
3. Inform other service providers of the written
materials available through Legal Services, to
ensure wide distribution of such materials to
low-income people.
TO CONTINUE EFFORTS TO ENLIST THE ASSISTANCE OF THE PRIVATE
BAR
To refer 150 cases per year to the Volunteer Lawyers
Project.
To hold at least four advice clinics per year in Iowa
City.
To conduct continuing legal education classes on pov-
erty law for attorneys.
Resources Needed to Accomplish Proqram Tasks
Objective C:
1.
2.
3.
4.
5.
6.
Continue the part-time attorney position and law clerk position
funded in the past by United Way.
Miscellaneous supplies for legal work, community education and
outreach.
Travel expenses.
Professional liability insurance.
Office space, utilities and telephone.
Litigation expenses.
Cost of Needed Resources
$24,000 annually for part-time attorney and law clerk
TOTAL $24,000
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HUMAN SERVICE AGENCY BUDGET FORM
Director
Pat Geissel
Intheran Social Service of IOlia
1500 SYcaIIIlre, Iowa City 0
(319) 351-4880
A. J
City of Coralville
Johnson ~ounty City of Iowa City
United Way of Johnson County
Agency Name
Address
Phone
Completed by
Approved by Board
I
thorized signature)
CHECK YOUR AGENCY'S BUDGET YEAR
:/1/95 - 12/31/95
~/1/95 - 3/31/96
7/1/95 - 6/30/96
10/1/95 - 9/30/96
2/1/95 - 1/31/96 X
on 9/8/94
(date)
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COVER PAGE I'
Program summary: (Please number programs to correspond to Income & Expense Detail,
i.e., Program 1, 2. 3, etc.)
1. Foorl.ly Counseling: Provide professional casework services to families and
individuals seeking assistance in resolving eIOOtional problems or teqJOrary
stress that:, they may-be encouDtering.
2. Pregnancy COIIDseling: Provide casework counseling service to expectant single
parents faced with issues of pregnancy, parenthood, physical care arrangsllel1ts,
adoption, fanily and other significant relationships. Q
3. Other ProgrllDS: lncltxles foster care, therapeutic foster care, family-cent{)
services, adoption services, IlEltal health COlIDSeling, sexual abuse COlIDSelilig
am indeperxIent living.
*
Because the Sexual Abuse Treatment Program receives other
camnmity funding, we are requesting that all United Way funds
be allotted to the Family Counseling Program this year.
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Local Funding Summary : 4/1/93 - 4/1/9-1 - 4/1/95 -
3/31/94 3/31/95 3/31 /96
IUnlted Way of Johnson County -- $ 13,500 ., $ 13,500 $ 20,000
IDoes No: Include Designated Gvg.
,
! I FY94 I FY95 I FY96
I :i:,' of Iowa City S S $
i Johnson County $ 15.000 s 1~,600 $ 18.000
I CleY of Coralville $ $ $
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AGENCY l1.1theran Social Service of I<XG
WWll' SlHIARY
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ACltlAL '!HIS YEAR IDUil:;J.W
usr YEAR m:m:crm NEla' YEAR
Enter Your Agency's Budget Year -> ViE 1-31-94 y/E 1-31-95 vITI 1_~_QI;
:.. TCTAL OPERATING ror:GET 624,673 595,000 603,000
(Total a + b)
a. Carryover Balance (Cash - 0 - - 0 - - 0 -
from line 3, previous column)
b. Incane (cash) (,76..(,7'), o:;m: fVV\ /;{I':l IVVl
2. TCTAL EXmIDI'IURES ('Iotal a + b) 624.673 595-000 603.(01)
a. Administration 53.394 49 000 II ,)l,7M
b. Program Total (List Prcx;s. Below) I 571. 279 546 000 <;':1 'mI\
* 1- Fanilv CounsoHnl> I 'l,6.J3.8. 'U'I'IfV\1 71 .,fV\
* 2. - II 1 R QQ(l ill Uti 'In '7fV\
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I 518 151 I "'1 .,
3. Other - 1.00 'mI\
4.
5.
6.
7. II
8.
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3. ENDING BAUNCE (SUbtract 1 - 2) II - 0 - II - 0 - - 0 -
.;. IN-KIND stJ'PPJRl' (Total from
Page 5)
5. NON-cASH ASSEIS
Notes ani Camnts:
... Cost of services to Johnson County residents only.
ft
...... l1.1theran Social Service of low does not maintain ftmd bal1mces on an
M
office-by-office basis. Office operating deficits are subsidized by
contribJted support fron the 3 Synods of the Evangelical l1.1theran
Oun:ch in America- (ELCA) in Iowa. The aoount of church fuOOs
subsidizing the Iowa City office is incltxied on page 3, line 3b.
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AClUAL 'lliIS YEAR IDu;J:;!'J:JJ AlliINIS- m:xiRllM POCGIW1
I.ASr YEAR ~ NEXT YEAR 'rnATI0ll 1 2
, FA~1.COUN. PREG. COUN
1. Local FUn:i:irq sources - 28,571 28,850 35,917 3,796 16,821 15,300
T.kt
a. Johnson county 14,821 15,350 17,000 1,700 - 15,300,
b. City of leMa city
c. Unite:! Way 13,750 13 , 500 18,917 2,096 16,821 . -
d. City of Coralville
e.
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2. State, Fe:leral, 376,676 389 240 32,914
' -T.; c:;t Rel eM 474.766
a. 355,880 *260,000 270,000 22,600
Iowa DHS
b. fund 8,779 4,500 4,000 375
Victim Repara.
c. Johnson County
Community Servo Approp. 27,311 28,1711 29,240 2,739
d. \~ashington County 82,796 84,000 86,000 7,200
3. Contributions/Conations 95,238 162,839 153,143 12,896 10,122 5,400
a. Unite:! Way . 2,1341
Desianate:! Giviro 2,981 2,184 2,400 266 -
b. Other Contributions 92,257 .*160,655 150,743 12,630 7,9881 5,400
4. Special Events - 959 435 500 4451
T~c::t R.olMJ 55 -
a. leMa City Road Races 959 435 500 55 445
-
b.
c.
5. Net Sales Of Services 3,9121
24,921 26,000 24,000 2,039 -
6. Net Sales Of Materials - - -
7. Interest Income I
- - -
e. other - List Belaw 218 2001 I
Inc1u1ing MiscellanernLq 200 -
a.
Miscellaneous 218 200 200 -
b.
,
c.
orAL IN<nIE (Shaw also on 624,673 595,000 603,000
U,'M" ?, lin" lh\ 51,700 31,300 20, 700
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*Decreased amount d\le to closing of Coffelt Residential Treatment Ilcxne
**Reflects increased church flood reltef contributions
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AGENC'l Lutheran Social Service of Iowa
lNCIIIE IErAn.
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( continued) ~ ' PRCGRAM m::GRAM m:x;RAM ~ ~
3 4 5 6 7 8
Oth.Prog' .
1. local FUn::li.nq Sources -
T" -
a. Johnson county
-
b. City of Iowa City
c. United Way
-
d. City of COralville
e.
....
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2. State, Federal, "-, 356,326
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a.
Iowa DHS 247,400
b. Victim Reparation
Fund 3,625
c. Johnson County
Community Sves. AnDrop. 26.501
d.
Washinaton County 78 800
3. COntriliutions/I:Onations I
124 725
a. United Way
I::esinn~ted Givim -
b. other Contributions
124,725
~. Special Events - I
. ""''"',. -
a. Iowa City Road Races
-
b.
c.
5. Net Sales Of services I
18,049
6. Net Sales Of Materials
7. IntereSt Ir1c:cm:!
8. other - List Belew
T"'''''''''''l''V'f~ 200
a. '
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b.
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c. -
)JITIL INO:ME 499,300
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AGmCY LUTHERAN SOCIAL SERVICE OF IOWA
EXPENIlI!ltIRE IErAIL
ACIUAL '!HIS YFAR W~J.W AIMINIS- I?RI:XiRl\M :I?RI:GWl
IASr YEAR maJECl'ED NEXT YFAR TRATION 1 2
1- Salaries
390,228 358,200 372,000 30,000 22,520 14,950
2. Enployee Benefits
ani Taxes 87.483 82.400 85 600 6.900 5.180 3,440
3. Staff Davelopnent
6,987 7,000 7,400 1,400 760 40
4. Professional
COnsultation 12.498 11.300 12.000 2.000 120 200
5. Publications ani
ens 1.327 1. 800 2.100 300 60 60
6. !)Jes an:i Memberships
673 700 800 800 - -
7. Rent
500 - - - - -
8. Utilities
5,092 4,200 4,500 800 220 200
9. Telephone
8.065 8.400 8,700 700 300 480
10. Office Supplies arx:i
Postaae 7 567 7 000 7400 2 700 570 150
11. Equiprent 1,455 1,400
Purchase 1 1. 600 200 80 70
12. Equiprent/Office 10,122 9,600 10 , 500 2,100 500 450
Maintenance
13. Pr~ arx:i Publicity 520 600 700 500 10
-
14. I.ccal Transportation 27,691 *36,900 38,100 800 150
300
15. Insurance 3,584 2,300
2,500 1,000 90 80
16. Audit 980 1,100
1,200 1,200 - -
17. 'Interest
- - - - - -
18. other (~ify): 5,266
Residentla Opera. Supp1 - - - - -
19. ~,
Specific Assistance 37,586 49,000 40,000 - - -
20.
Miscellaneous ***5,986 900 900 300 270 20
21-
Moving Expense - 5,200 - - - -
22.
Depreciation 11 ,063 7,000 7,000 - 470 260
'1.UI7IL EXPfiRSES (Shew also 624,673 595,000 603,000
? line:1'" ?h\ 51,700 31,300 20,700
Notes an:i Ccmrent.s:
*Reflects increased Medicaid In-HOOle Services and Flood Relief.
**Includes Direct Assistance to Flood Victims.
***Major Staff Recruitment Costs.
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AGmC'l Lutheran Social Service of Iowa
EXPmIJl'ltlRE IErAlL
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( c:onti.ruIed) m:GRAM I?ROOll1IM I?ROOll1IM mx;RAM m:x;RAM m:x;RAM
3 4 5 6 7 8
Oth.Prog' ,
1- Salaries
304,530
2. _loyee Benefits
an:! Taxes 70.080
3. staff D:veloprent 5,200
4. Professional 9,680
Consultation
5. Publications an:! 1,680
.
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6. rues an:! M:mberships
-
., Rent
I.
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8. Utilities
3,280
9. Tel~
7,220
10. Office SUpplies an:l. 3,980
Postarre
11. Equipnent 1,250
Purchase -
12. EquiprentjOffice 7,450 I
Maintenance
13. Pri.ntin; an:! Publicity 190
-
V.. Local Transportation 36,850
15. Insurance
1,330
16. lwdit
-
17. Interest
-
18. other (Specify):
Residtl. Opera. Supplies -
19. 40,000 .
Specific Assistance
20. Miscellaneous 310
21-
Moving Expense -
22. 6,270
Depreciation
'!'OrAL E:XPf1,lSES (ShCM also 499,300
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AGENCY LUTIlERAN SOCIAL SERVICE OF IOWA
SAlARIED rosITIONS AClUAL '!HIS YEAR IllIX2ETED %
Fl'E* IAST YEAR PROJECI'ED NEXT YEAR al1INGE
Position - ()
Title/ Last Nane last '!his Next
Year Year Year
(Refer to pgs. 'ill & 'ih) - - -
-
- -
,
Total Salaries Paid - - - - I
& FrE* 16.73
, 15.37 15.~ 3901228 358,200 372,000 3.9
* Full-Ti1re Equivalent: 1.0 = full-ti1re; 0.5 = half-ti1re; etc. :
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RESTRICI'ED FUNDS :
(Complete D;tail , Pages 7 an:! 8)
Restricte::i by: Restricte::i for:
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( Position Titie/ laSt Narre
Area Director/Hines
Acting Director/Corson
Area Director/Geissel
RTC Director/Adams
MSW Caseworker/Bales
" " /Beyerhelm
" " /Jacobson
" " /King
" " /Langley
" " /Rinner
" " /Schmidt
( " " /Tonkyn
" " /Smith
" " /Lehnert
" " /Adrian
B.A. Caseworker/Dumont
Ko~a
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" /Kemp
" /Andewav
" /Kuehn
" /Bigler
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AGEN~ Lutheran Social Service of Iowa
FrE*
AClllAL 'IHIS YEAR WIX;t;!'W %
IAST YEAR m:m:crED NEXT YEAR aJANGE
19,623 - - -
4,461 3,800 - (100.0)
- 21,218 31,700 3.1
10,242 - - -
16,838 - - -
10,212 - - -
23,443 23,222 24,000 3.4
18,041 - - -
27,633 28,089 28,900 2.9
4,039 - - -
4,941 7,600 7,800 2.6
22,437 24,230 25,000 3.2
11 ,229 24,094 24,800 2.9
7,375 23,246 24,000 3.2
23,902 15,700 16,200 3.2
18,143 - - -
17 ,347 17,677 18,200 3.0
,
22,816 15,750 16,200 2.9
- 23,264 23,213 24,000 3.4
17 ,215 17,654 18,200 3.1
10,875 17,678 18,200 3.0
592 - - -
3,576 16,448 17,000 3.4
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laSt 'lhi.s Next
Year Year Year
.6 -
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.69 1.0
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.6 -
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1.0 1.0 1.0
.6 -
1.0 1.0 1.0
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.47 1.0 1.0
.31 1.0 1.0
1.0 .66 .66
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1.0 .71.71
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*** Based on average of % increases for budgeted staff 326
**~:, ,~.1o.c<l,~ion of support service cost provided by State Office (Includes management, accounting,
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FTE* IAST YEAR mm:crED
Position Title/ last Name Last 'Ihi.s Next
Year Year Year
B.A. Caseworker/Howe - .6 .6 11.700
---
Secretary/FruRe 1.0 1.0 1.0 18,550 18,605
11.0 1.0 1.0
" / Sieren 14.755 14.776
" /Convbeare !-21~~ 6.998 I 10.700
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Coffelt Place: 1-1.2 ~ ~ I
Resident Counselors 42.041-1
1.J!ss: Ioo City Staff Salaries
cm~ to QJti;r L,S.S. Off;rP~
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11'i ,400
(40,805)
359,783
30,445
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(6.2PO)
329,200
29,000
358,200
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Total (To PRo 5)
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19,200 3.2
15.200 I 2.9
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AGENCY Lutheran Social SprviC'p of TOTJ"
BENEFIT DETAIL
(
ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==> $ 82,400 $ 85,600
$ 87,483
FICA ~65 % x rW-!, uuur. 26,700
(Net of Section 125 ded.) 27,177 25,700
Unemployment Compo N/A % x $ ~/A 3,373 3,200 3,400
(Reimb. Methoo
Worker's Comp. 0.43 % x $ 372,000 1,668 1,600 1,600
Retirement 9.0 % x $ 264,400 24,259 23,800
22,900
Health Insurance $ 132 per mo.: 8 indiv.
$ 370 per mo.: 3 family 26,836 25,100 26,000
Disability Ins. 0.72 % x $ 264 400 1,782 1,800 1,900
,
Life Insurance $ ~er month 2,200
0.83% x $2 4,400 2,388 2,100
Other % x $
How Far Below the Salary Study Committee's N/A N/A N/A
Recommendation is Your Director's Salary?
Sick Leave Policy: Maxlrnum AccrualNa-Max Hours Montns of Operation Durlng
15 days per year for years All to_____ Year: 12
Honday 8:30 - 8:00
days per year for years _____ to _____ Hours of Service:
Tuesday-Friday 8:30 - 4:30
Vacation Policy: Maximum Accrual 150 Hours Holidays:
. 10 days per year for years 1 to 5
----- ----- 9
days per year
20 days per year for years ~ to ~
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Work Week: Does your Staff Frequently Work More Hours Per Week Than They Were
Hired For? X Yes No
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How Do You Compensate For Overtime? Time Off
..K- None
1 1/2 Time Paid
Other (Specify)
DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments:
Minimum Maximum *Employee deductions
Retirement 37 $ 231 /Month 18 37 for medical in sur-
Health Ins. 12 $lZO/Month 12 24 ance are treated as
Disability Ins. 1 $ 18 /Month 1 ----r salary reductions
Life Insurance % $ 16 /Month % I
2 2 ''2 and are not subject
Dental Ins. 2 $ ** /Month 2 4 to FICA.
Vacation Days 20 20 Days 10 20
Holidays 9 9 Days 9 9
Sick Leave 15 15 Days 15 15
POINT TOTAL 96.5 ***67.5 nO.5
**Dental insurance is included
with health insurance
***MiPl'mum benefits for
fUl-time staff
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AGENCY Lutheran Soci 81 Servi cp
(Using this page ONLY, please summarize the history of your agency,
emphasizing Johnson county, telling of your purpose and goals, past and
current activities and future plans. Please update annually.)
Lutheran Social Service is a statewide family and children's
service agency providing child placement, family counseling, and
services to expectant single parents. The agency was established
in 1870. The Iowa city office was opened in 1947. Throughout
its history in Johnson County; the agency has provided all the
above'services to local citizens. In recent years there has been
an emphasis on family/couple/individual counseling, service to
expectant single parents, and sexual abuse treatment services.
For ten years, Lutheran Social' Service has continued to provide
community-wide leadership and counseling services to victims of
child sexual abuse and family members within the Johnson County
area. The program has been funded by Johnson County Community
Services Appropriation, United Way, Purchase of Service, State
Mental Health monies, and Crime Victim Assistance dollars. This
year United Way Funds are not being requested for the Sexual
Abuse Treatment program. Instead, all funds are being requested
for the Family Counseling Program in which the cost of services
presently exceeds income and which is primarily funded by the
United Way.
The Family and Individual Counseling Program is available to
individuals and families experiencing difficulties in
relationships. Frequent problems dealt with include marital
discord, parent/child relationships, and individual difficulties.
[
When an unplanned pregnancy has occurred, the Pregnancy
Counseling Program provides ongoing counseling and information
for expectant parents. The focus of counseling is to assist
expectant mothers and/or expectant couples to make responsible
decisions and carry out a plan which is in their and the child's
best interests. Counseling provides an environment for examining
options for parenting, medical concerns, and birthing facilities,
as well as information regarding financial resources. There is
no charge for this counseling service throughout the pregnancy
through one year after the birth of the child.
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Lutheran Social Service is committed to providing traditional and
innovative services to families and individuals and is enabled to
do so through the support of Johnson County United Way, of which
it has been a member since 1970. other services such as child
placement, specialized family-based services, Eoster care, and
therapeutic foster care, are also available in Johnson County.
These are essentially supported by client fees, contractual
agreements with the Department of Human Services, and church
funds.
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AGENCY LUTHER1\N SOCIAL SERVICE OF IOIvA
ACCOUNTABILITY QUESTIONNAIRE
A.
Agency's Primary Purpose:
, To provide relevant social and psychological problem-solving services to
families, couples, and individuals within the Johnson County community
through participation in community-wide planning activities and administrative
responsiveness to changing needs. The focus includes treatment and prevention
of social and mental health issues.
B.
Program Name(s) with a Brief Description of each:
1. Family counseling: Family, couple, and individual cmmseling to families
and individuals faced with handicapping interpersonal and individual
adjustment problems.
2. Service to expectant single parents: Casework services, referral, placement
and planning, and parenting education services to sinnle parents facing
unplanned pregnancy and parenthood.
C. Tell us what you need funding for:
The funds are being requested to support the professional staff time
needed to provide family, couple, and individual counseling services
and services to expectant single parents as outlined in
Section B. land 2.
D. Management:
1. Does each professional staff person have a written job description?
Yes X
No
2. Is the agency Director's performance evaluated at least yearly?
Yes X
By whom? Immediate Supervisor -
Regional Vice-President
No
E\,
Finances:
1. Are there fees for any of your services?
Yes X No X
(Family Counselinr.) (Expectant SinpJe Parent)
a) If Yes, under what clrcums~ances?
Families, couples, and individuals are assessed a fee bused upon ability
to pay and the number of dependents in their family.
b) Are they flat fees
or sliding scale
X
?
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AGENCY umll\RAN SOCIAl, SERVlCE OF i.Ol~A
c) Please discuss your agency's fund raising efforts, if applicable:
The Iowa City Lutheran Social Service staff participates in the Hospice
Road Races.
F.
~rogram/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (client) I Duplicated Count 2 (Separate
Incidents), and Units of service 24 (Shelter Days). Please supply
information about clients served QY your agency d\lring ,the last two
comolete budget years. ' Tr.S.11.: ExPectant Swgle Parent
F.LC.: Family/Individual COIIDseling *
()
Enter Ye,ars -+ FY 93 FY 94
I
! 1'. How many Johnson County la. Duplicated I
residents (including Iowa Count NA NA
city and Coralville) did lb. Unduplicated 96 114
your agency serve? ESP
Count FIC 411 362
2a. Duplicated NA NA
2. How many Iowa city residents Count
did your agency serve? 2b. unduplicated
Count NA NA
3a. Duplicated NA NA
3. How many Coralville Coun~
residents did your agency 3b. UndupUca ted
serve? NA NA
Count I
4a. Total Jb 0
4. How many units of service
did your agency provide? 4b. To Johnson ESP 819 1058\
County Residents FIC 1489\ 1301 \
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CASE HOUR: All time identified to an established case. Includes direct contact with
clients, travel time, supervision, collateral contacts and recording. Applies to
F.I.C. and E.S.P.
*S.A.T. Sexual Abuse Treatment Program services for funds received:
FY 93 FY 94
l.b. Unduplicaterl Count 116 121
4.a. Total 1538\ 1606
4.b. Johnson County Residents 1461 1567
6. Please discuss how your agency measures the success of its programs.
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Lutheran Social Service distributes a two page questionnaire, composed of a wide range
of topics, to all. clients nt the initial intake session. Luthernn Social. Service
contacts 20% of the closed cases on a quarterly hasis for feedback on services.
The statistical and writtcn responscs nre distrihuted to stnff for revielL
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AGENCY LUTHERAN SOCIAL SERVICE OF IOWA
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
In the fall of 1992, agency administration, Executive Committee of the Hoard and
( Bishops of the church jurisdictions met and approved a plan which Ivill guide the course
of tne agency during the next five years. Local planning is continuous and ongoing
through participation in communitY-lvide assessnent and coordinated efforts with other
agencies. The agency's responsiveness in the past to local community needs can be
demonstrated by the establishment and promotion of services to sexually abused children,
sexual offenders, elderly citizens, and perpetrators of domestic violence. The Iowa
City Advisory Board assists in identifying local programming needs. Lutheran Social
Service remains open one evening per week for services to families and children.
8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
United Way funds are the primary source of funding for Family and Individual Counseling
services. Traditionally, client fees, based on ability to pay, fall at the lower end
of the sliding fee scale. Expenses to provide those services far exceed income.
Until this year Lutheran Social Service has requested funds for Sexual Abuse Treatment
as well as Family and Individual Counseling. Because Se:mal Abuse Trei1toent receives
other commlmity funding (Paragraph 2, P1) we are reCjueflting that ::111 UTlited \lilY fnnda
be allotted to family cOlmseling. '
9. List complaints about your services of which you are aware:
The most frequent complaint the agency ha~ received concerns the length of time a
person must wait before family/individual counseling services begin. "
Another frequently' expressed concern heard by Lutheran Social Service is the limited
~ number of resources in Johnson County for low-cost or sliding fee counseling services.
10. Do you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measures do you feel can be
taken to resolve this problem:
In 1994 the agency compiled an ongoing waiting list for family, couple, and individual
counseling. People in need of services are asked to wait approximately five months
for an initial appointment, unless the problem is identified as an emergency.
. ,Additional staff is needed to resolve this situation but funds to add to current
staff are not available.
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How many people are currently on your waiting list? 43
11. In what way(s) are your agency's services publicized:
United Way Membership
Radio and Television Spots
Periodic News Releases
Church Bulletins
Community Education
Brochures
() Yellow Pages and Community Services JJistings
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AGENCY: LUTHERAN SOCIAL SERVICE OF IOWA
AGENCY GOALS FORM
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Agency Name: Lutheran Social Service - Year 1995-1996
Name of Program: Family Counseling
Goali To provide counseling services to families, couples, vnd
individuals in Johnson County.
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Objective A: During 1995-1996, provide 1100 units of counseling
intervention to troubled families and couples in
Johnson County.
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Tasks: 1. Maintain present counseling staff at Iowa City
Service Center.
2. Allocate approximately 23 hours of staff time
weekly for the purpose of counseling Johnson
County residents.
3. Provide one evening per week of counseling
services.
4. Provide information and referral services to
families requiring service not offered by the
agency,.
5. Provide casework supervision to counseling
staff.
6. Provide scheduled in-service training sessions
for counseling staff.
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Resources:
1. Allocate 92 hours of staff time per month.
2. Make available necessary office space, phone,
supplies, and equipment to staff.
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*Includes only services to Johnson County residents
and includes administrative costs.
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AGENCY: LUTHERAN SOCIAL SERVICE OF IOWA
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AGENCY GOALS FORM (cont.l
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Agency Name:
Lutheran Social Service - Year 1995-1996
Name of Proqram: Service to Expectant Single Parents
Goal: To provide counseling, support, environmental assistance,
parenting skills training and, if requested, placement
planning to single individuals facing unplanned
,pregnancies and/or parenthood.
Objective A: During 1995-1996, provide 900 units of staff time
for the purpose of providing counseling, support
and, when indicated, placement service to single
individuals facing unplanned pregnancies.
Tasks:
1. Maintain counseling staff at Iowa City Center.
2. Allocate approximately 19 hours of staff time
weekly for purpose of counseling Johnson County
expectant single parents.
3. Provide casework supervision to service
staff.
4. Provide scheduled in~service training sessions
for counseling staff.
5. Provide information and referral services to
families requiring assistance not offered by
the agency.
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Resources:
1. Allocate approximately 76 hours of staff time
per month.
2. Make available necessary office space, phone,
supplies, and equipment to staff.
Cost of Program:
Expectant Single Parent~ 900 units @ $25.56/unit = $23,000,00*
*Includes only services to Johnson County residents
and includes administrative costs.
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HUMA.'l SERVICE AGENCY BUDGET FORM
Director : Ben 0' Meara
City of Coralville
Jor:.son County c~:y of Iowa City
United way of JC~M~son County
Mavor's Youth Emplovment
410 Iowa Avenue
(319) 356-5410
Ben O'Meara/Cokie Ikerd
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(authorizedfsignat e)
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(date)
Agency Name
Address
Phone
Completed by
CHECK YOUR AGENCY'S BUDGET y-~
ADDroved by Board
.. .
1/1/95 - 12/31/95
4/1/95. 3/31/96
7/1/95. 6/30/96 X,
10/1/95 9/30/96
on
COVER PAGE '1
Program Summary: (please number programs to correspond to Income & Expense Deta~ ,
i.e., program 1, 2, 3, etc.)
PROGRAM l-EMPLOYMENT:
Includes transition funding from the Department of Hwnan
, Services and Juvenile Court Services; Pregnant and Parenting
Teen funded by the Iowa Department of Economic Development
(IDED); Homeless services funded by Youth Homes, Inc.;
outreach/Tracker funded by Juvenile Court Services and the
Department of Hwnan Services.
PROGRAM 2-CORPS:
Includes the Iowa Conservation Corps. , Young Adult
Conservation Corp., and the Greater Mississippi Conservation
Corp. All funded by IDED.
PROGRAM 3 - ENTREPRENEURIAL:
Includes the Circus Time Popcorn Wagon funded by a Community
Development Block Grant (CDBG), Classic Vehicle Restoration
Project, and the Bicycle Restoration Project funded by a state
grant.
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Local Funding Summary : 4/1/93 . 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson County.. $ 8,000 $ 8,000 $ 8,000
Does Not Include Designated Gvg.
:Y94 :Y95 I :Y96
City of Iowa City $ 35,000 $ 35,000 $ 35,000
Johnson County $ 2,000 $ 2 ,')00 1$ 2,000
City of Coralville 1$ 2,100 1$ 2,100 $ 2,100
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Ente:' YC1JJ: h;e."1C'/'S a:ccet Year => FY 1994 I FY 1995 I I
FY 1996
1. 'I'Ol1IL O~ ErJI:lZ'
(Total a + b) 320,275 360,9093 333,434
a. C:ar:ple::: Balance (C:='5.'1
, f::':m line 3, previcus colUllll'l) (42,868) 1 6,604
5,779
i b. ~ (Casl1) II I I
I 363,143 354,305 327,655
II' II II
2. '!OrAL ~ ('l'ot:2l a + b) 3l3,6i1 355,130 328,677
a. k!mini.s::=aticn II 34,707 II 40,011 4 II 33,733 I
b. P.:.",,::..- Total ~ P:o;s. Ee.lcw) II 278,964 II 315,119 II 1'294,944 I:
1. Emolovment/'l'rainina I 160,516 I 167,702 II 198,803 I
. . .
2. COr;lS 60,006 II 81, 5225 II 54,016 I
3. E:lt:epre.'1eurial 52,442 /I 65,8956 II '42,1258
I 4. II /I I
:
5. II II I
(
- II II I
6. 0
7. II II I
a. II II II I
II II II I
3. Em):mG WANe! (sutt:ac: 1 - 2) II 6,6042 II 5,779 II 4,757 II
4. IN-:::IND ~~~ (Tctal f:'::m r-::lr-=l
Page 5) 32,430 7
5. NCN-:OSH ~ II 22,000 II 24,300 II 26,400 I
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I. CIly .'1... CIly oIlkc.r A"""ailo& bq.. proridlol."""ailo& omka to MAJ.r'. y..th III OcIobtr.f199J. lb'1 rccaJcuLala! lb.MYEPFY
J.l ddIdlto bn boa $.11.861 u appoord to lb. W.19O ..polled III bat JM' Ualla! W'J bad&d IDblllluloa.
1. Elldlt oadI>c bu.-m I1IDdJ III the MYEP 1.I<III.pmtlq _al. lb. MYEP boanIud 11&I1'... 'Rf'/ p1wcd lbal our 1In1lKlal ptObl<1IlI
bon boro dcar<d .p.. q.lcklJ.
3. MYEP IOIo"ler aecda to ...1IIoat< tlIad1l1& to dlbl "",.ella..
l. I....... III admWatnU.. COllI ... doc to lb. lrowlb .r lb. ..1..p.....IIW proJedI ud the addltlo. .r the Ml"l..lppl RI,er C.rpo.
5. 1.......10 du.to lb. Mlsalulppl Rlyer C.rp. enol wbldi II . al< JW lnol.
,. 1.......10 du.to apoctallrowtb III lb. VchldcIBlCJclc RcaIontlo. ProJcd ud lb. PoPCO" W.... ud Ioclud.. $16,000 rar lb. ....aIlIder ar
lb. BUD 'W. DcIl..... lnol.
7, I....... rtflC<tI lI. addlllo. .r 1 rodvlll<Ad pndlca. MSW a1udaal..
I. R....ella. 10 doc to .. C1JIC<\cd "",.clIo.t. COBG tlIad1q II wdl II lI. JIIID lnol tlIad1l1&..dloI III FY ts. '
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}Gille! Mavor' s Youth ErnolQvme!1t P~'Y,'nm
AClU1IL THIS YEAR EDD,,"'I'ttlJ AI:MINIS- ~1 1 F:iCGWl
L1Sl' YEAR m:m:crED NEXT YEAR TRATION 1 2
7/93-6/94 7/94-6/95 7/95-6/96 Emclovmen COrDS
1. Iccal F\JI'xii.m Scurt:eS -I - I 87,693 1 91, 693 I 10,086 1 61.503 I 11, 244
List ?Plow 100,158
a. JohnsOn C::Iunt'j I 2,000 2,000 , 2,000 220 1,780 0 I
b. City of Iewa. Cit:j 35,000 35,000 I 35,000 4,492 19,603 2,045
Iowa Citv Parks/ Rec. 11.6861 i,8;1':1 ~.A;I':I n n :;,8;1':1
c. unite::i Way 8,000 8,000 8,000 880 7,120 0
d. city of COralville 2,100 1 2,100 2,100 250 1,850 0
r"r~l"i l' 0, o~,..","1 r::. /00,.. ?;lCC ':I,"~(1 ':I .,C;() "JOl1 !) ':I, ':156
.
e. 24,473 31,000 35,000 3,850 31, 150, 0
Iowa City School Dist.
,f. , ,
10,0002 0 0 0 0 0
Clty of Iowa Clty
2. State, Federal, 1- 1104,012 I 74,112 I 7,520 I 14,059 I 42.333
Fcur.datiClr's _T,ist ?P' C',o/ 1 b , 306
a.Housing/Urban Dewl. 50,0005 0 4 0 0 0 0
Comm. Devel. Block Gra!1t 0 15,7505 5.7iO () n ()
b. 80,0236 55,123 6,06;1 14,059 35,000
Iowa Dept. Econom. Devel. 55,306
c. 7 5,000 550 0 0
Youth Services Found. 5,000 0
- I
d. .. 8,239 906 0 7.333
Univerity of Iowa 5,000 8,239
3. c::nt:'i.tuticns/J:cna:t:icr.s I 1,342 I 850 I 850 I . 0 I 250 1 200
a. Unite::i Way I 942 I 450 I 450 I 0 I 250 I 200
Cesicmat.ed Givira
b., other C::Int::::'ibItcr.s I 400 I 400 I 400 I 0 I 0 I 0
4. Spec;~l Events - 1 2,383 I 12,000 I 16,000 I 0 I 7,000 I 0
List Eelow
a. Icrila. City Road Races 2,383 5,000 8,000 0 5,000 0
b. 0 3 2,000 3,000 0 2,000 0
Basketball Tourn.
Cl[ssic Vehicle/Bicycle. 0 5,000 5,000 0 0 0
5. Net Sales Of Services I 100,210 I 81,00081 80,000 I 8,800 I 71, 200 I 0
6. Net Sales Of Materials I 2,565 1 15,75C91 I I I
Popcorn Wagon 15;000 1,650 0 0
I , I I
7. Im:erest Iw::me I o'
0 0 0 0 0
a. other - List EelC1.ol 1 I 53,000 I 1 0
T",,1' . . .. 'c: 40,579 50,000 5,500 44.500
"..,."
a. United Action/youth 3,000 15,0001 12,000 1,320 10,680 0
Youtn Hnmo~. Tn~. ':1;1 ,II!)!) ':I1i.nnn "J':;,nnn "J,okn <~,Q~Q Q
b. We Deliver 1,566 011 0 0 0 0
c. Jobsite Match 1, 613 2,000 2,000 220 1,780 0
'!OrAL INC:ll-lE (SheW also on I 363,143 354,305 327,655 33,556 198,512 1 53,777
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I, Iocludco rlllldior rOf 2 corp., ,rd.
1, Looa rOf pope... WI,Oll pwdwo,
J, Puoda rOf FY ~ tou_ WU1l DOl dcpoailcd llIlIiI FY 95,
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l. CDoo rlllldinJ did DOl ohow ill MY1!P IC(OOIllinJ ill FY ~ u Ih<y did DOl cu.ulalo
lhr<1u;b MY1!P ICCOUIlII. Py 9l .t 96 CDoo ruo.b wiU cu.ulalo throuJb MY1!P llIXOUIllI.
6. IDeIudes OM lime nl.OOl MU.iuippi River COI'pI, 0nIll. 336
7. NO"'ID Youdl Servic.. POlIlId&lloo Ihia FY.
8. 9, 10. \I arc III tho boIIDm 01 P'lC 3.,
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~CY Mayor'S Youth Ernolovrnent proararn
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(continued) PRCGRAM m:x:;RAM Fl:\CGRlIM m:GRl\M PRCGAAM m::GRAM
3 4 5 6 7 8
Entrepr .
1. Local F\lr.din3" Sources -I I I
T,; "."...., 8
a. Johnson eounty
0
b. City of IO'w'a City 8,860
Iowa City Parks!Rec. 0
c. unite:i Way 0
d. City of coralville 0
Coralville Parks!Rec 0
e.
Iowa City School District 0
f.
City of Iowa City 0
2. State, FedeIal, I lQ,2eD
1='1"Il ;""'''' -T,ic:!- ,
a.Housing!Urban Devel. 0
Corom. Devel. Block Grant 5,750
b.
Iowa Dept. Econorn. Deve!. 0
c.
Youth Services Found. 4,450
d.
University of Iowa 0 ,
3. COntriliutionsjD:lflaticns I 400 I I I I I
a. Unite:i Way - I 0 I I I I
resiqnate:i Givirc
b. other Cont:ributi.ons I 400 I I r I
4. Special Events - I 9,000 I I I I I
List Eelcw
a. IO'w'a City Read Races 3,boo
b. B-Ball Tournament 1,000
Cl~ssic Vehicle/Bike Rest 5,000
5. Net Sales Of Services I 0 I
6. Net Sales Of Materials 113,350
7. Interest IrlcoIre I 0 I
8. other - List Eelow ,J 0
T,.,,.,',,..1h...!.I;,,,,..,,'h,.,~
a.United Action/Youth 0
Youth Homes. Inc. 0
b.
We Deliver 0
c.
T~..~;~" M~~...)., n
'lUJ:AL IN<llolE
, 41,810
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8. Dee..... due to elpCC1td rcduetiOll in OIlS fuodinr.
9. Joe..... iJ due to """,kd popcom lib. 3a
10. Joeludu $lS,lXX! inlauiv'lUperviJioa C<IIl1Icl wlUllikd ^,tiOll rot Youlb,
fll~ "w. DoIlv" ~l Clldcd 8131194.
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AGENC'l
M~yl"'l"" C::' Vrm+-lo, l:m~l /"'I~""Ol"'t'" t)"'''C'r~m
~ CErAIL
ACIUAL 'lEIS YFAR E1jU:j:;.l.:l:J.) ~~ m::GRAM
J:tISr YEAR PmJECl'ED NOO YEAR TRATION 1 2
7/93-6/94 7/94-6/95 7/95-6/96 ("r'\':'Q
1- Salaries 1 147,357 1
124,856 138,416 20,018 I 95,450 15,384
2. ~loyee Benefits 29,652 I 34,8241 38,2171 7,534! I
and Taxes 21,9.481 3,763
3. Staff Ceve.1.oprrent 3,2001
2,178 2.500 1 ,017 1,483 0
4. Professional
Consultation 1,085 1.0no 1.nnn 'inn 'inn n
5. PJblications an:l. I I I I I I
SUbscriptions 0 0 0 n 0 0
6. CUes an:l. Meml=er:shir:s
254 254 254 0 0 0
7. Rent 9,1481
7,610 9,148 1, 000 6,368 600
B. Utilities 5001
0 500 0 0 0
9. Telephone 1, 892,2
2,970 2,000 800 800 0
10. Ofnce SUpplies and 2,5051
P.:s"...aae 1,178 2.004 1 ,104 400 0
11. ~pxent I I 5.36931 I 200 I 100 I
Purc:hase/Re."!tal 1 ,401 1, 500 200
12. ~Office I I 1, 000 I I 500 I 500 I
ld..aintenance 70 1, 000 0
13. Pri.rItin; am PJblicity "
180 460 574 200 0 0
14. Lccal Trans;:ortaticn
4,152 4,329 4,100 650 2,066 660
15. Insurance
7,697 7,594 8,000 0 4,347 2,550
16. Alldit
100 100 100 100 0 0
17. Interest
2,445 70 0 0 0 0
lB. ot.1a' (Sl:ecify): 5,1474
Vehicle Maint./purchase 668 1,000 110 500 200
19. 104,8275
Client Wages & Fringe 115,262 98,927 0 64,341 30,659
--
20.
Wagon Purchase 5,000 10,000 0 0 0 0
21.
Loan Repayment (Wagon) 0 2,000 2,000 0 0 0
22. Corps. Projects 2,276 13,998 7 o ~ I 0 0 0
Misc. Commodities d,!',.n A d07 A dO!', I'l 1\ 1\
'IOrAL ~ (Shew also 313,671 355,130 328,677 I 331,733 198,803 54,016
nM , li_",';l.'bl
Nates am CalIIIIents:
1. IIlCJwo ItIkcu dcmOIld 0/"", pTlIIlIIIIIIlio&.
2. RtducIim ill pbooo elpClllC ia due to 1)'- upgrade ill Py 90\, No ocw Iioca ot pboocI will be occdcd io Py 95.
3. lllc!udcl comptI1Ct purclwe, YClUIlg AduJ1 Corp., cquipmco~ IIld o/l'lCG .-II (ot 2 ldditiootJ IU/f people,
4, We iDlald to rcpl.lcc 00' old pichJp wi1b IW pichJp 0/ bcacr quality.
5. RtducIim ia duc to wpcctcd dccrw<: ill VIIS fUllding,
6. lllcludea COCl 0/ Miuiuippi River Corp food. tnvd, IIld cquipmcoL
7. RdJcCll1UPl'1y COClI ror \be popcorn Wlgoo. loou lIId partl rot \be vdUclclbicyele projccu,
8. No crpcctcd COClI ill Py 96 u then: will be 00 MiJliuippi River Corpl, '
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Mavor's Yout~ Emolovment Proaram
:E:XmIDntIRE IEOOL
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(continued) m:GPJ\M m:GRAM , m:GRAM m:GRAM m:GPJ\M PID3RAM
3 4 5 6 7 8
Entrepren
1. Salaries
16,505
2. Empli;lYee Benefits
and Taxes 4,972
3. Staff Cevelopment
0
4. Professional
Consultation 0
5. Publications and
Sllbscrintions 0 .
6. DJes an:i Memberships
254
7. Rent
1,180 .
8. utilities
500
'9. Tel~
400
10. Office SUpplies and 500
PostaaE!
11. Equipnent I 1,000 I '1
R1rd1ase
12. Equipment/Office I 0 I
Maintemnce
13. Prin1:in3' an:i Publicity 374
-14. I.ccal ~rtation 724
"
15. Insurance
1,103
16. A1Jdit
0
17. Interest
0
18. other (Specify): 190
Vehicle Purchase/Maint.
19.
Client Wages & Fringe 3,927
20.
Wagon Purchase 0
21.
Loan Repayment (Wagon) 2,000
22. Corps. Projects 0
Misc. Commodities 8,496 1
'IOrAL ~ (Shew also 42,125
"" 1>.o1'l1>? 1 iM ',,,,
Notes an:i Camnents:
1. RILloct. .uppLy co.t. Lor thl popcorn ..son ond tool. ond Plrt. co.t. Lor thl ,"hicl"lblcyel" rl.tor.tlon
projlctl.
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AGENCY Mayor'S youth Employment Program
RE'Sl'RI~ FUN1:S:
(Ccllq;llete r:etail, Pages 7 an:! 8)
Rest:ic'"..ed by: Rest:ic'"..ed for:
NA
NA
G
MA'I'CIDlG GRnNIS
o
GrantorjMatc!le:l by:
IN-KIND sup~!{!' t:JET..n.I1
Se.."'VicesjVoluntee..'"S
8 mentors 2hrs/wk $15.00/hr 28 wKs
Material Gccds
Police Deot. BicYcles
Space, Utilities, etc.
Rec. Center/UAY
other: (Please specify) City Accounting
Iowa City School ,District/Sex
Equity Grant
800
80
22,08~ 100.0%
1,00 0.0%
1, 35 0.0% .
7,20 ( 21. 7%)
80 0.0%
3 ()
32,430 38.6%
340
6,720
11, 04 1
700
1,00
1, 350
17,200
1, 35
9,20 2
'lmAL rn-KIND SUPPJRI'
26,770
23,39
1. IIlcr<uc rdkcta IlIillDIJlXl 0( .,ndualt Jeo/d praclicum IIIlllUlI.
2. lllcJwc rdItcta dtclini., dq>a>dmcy 0II1hc Cily'llCCOWlliDJ dq>tnmall.
3. Ice..... Rllccu ClptCIlld utiliutilXl or 2,radualt Icvd practic... "u.
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AGEN~ Mavor's Youth Emolovment Proaram
~r~~Trn R:SlTIONS
,
ACImL 'lEIS YEAR EtJU:.i:.'.Ll:J.J %
L\Sl' YFAR PROJECl'ED NEXT YEAR CHllliGE
7/93-6/94 7 /94-6 /95 7 /95-6/96
30,906 34,348 35,894 4.5%
26,000 27,170 28,393 4.5%
22,000 23,000 24,035 4.5%
22,000 23,000 24,035 4.5%
13,509 2,448 0 (100%)
.
8,250 2,200 0 (100%)
2,191 0 0 N/A
0 13,500 18,000 33.3%
0 12,750 17,000 33.3%
.
F1'E*
C "cSition Title/ last Name
last '!his Next
Year Year Year
Exec. Dir.
O'Meara .98 1.0 1.0
Programs Coor. Miller 1.0 1.0 1.0
Program Spec. Bowers 1.0 1.0 1.0
Case Manager
Ikerd 1.0 1.0 1.0
Project Dir. McFerrin .75 .16 0
---
proj ect Asst. Robinson ~ ~-2-
Safety Coordinator .13 01 0
Caseworker
o .75 1.0
Clerical
o .75 1.0
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~ (:. ' 1. ThltpocitialwiUbefimdtduIYACCyouthparticiponlllOxtYW.DOlm'lcocyltl/fpellCQ,
2. IlOOl pocitiooo IlC CIjlCClcd 10 be lull.1ime ,lilting OcIObcr I. 1994.
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AGENCY Ma vor' s Youth Emoloymen t proaram
BENEFIT DETAIL
13.
ACTUAL THIS YEAR BUDGETED
r~CES AND PERSONNEL SE~iFITS LAST 'f1"..AR PROJECT'::D NEXT YEAR
(List Rates for Nex: Year) TOTAL ==> 34,824 38,217
29,552
FIe;\. \ x $
7.55 ' 147.357 9,589 10,549 11, 273
> Unemolovrnent Como. % x $ - * -* -*
., . .054 147.357
>.worker's Compo Various 16 x $ - ** -** - **
Rates 147.357
Retirement % x $ 147,357
5.75 7,042 7,939 8,473
Health Insur~ce $ 193 per mo.: 5 ..
ln01V.
$ 420 per mo.:1 family 11,357 14,457 15,520
Disabi,lity Ins. % x $
Various 5 indiv. 1,017 1,182 1.248
Life Insurance $ Various pgr .month 537
lnd 1 v. 587 503
-
Other % x $
How Far Below the Sa~a:y Study Committee's wi thin Within Within
Recommendation is You: Director's Salary? Range Range Range
Based on 1 FTE
Sick LeaVe Policy: Maximum Acc:ual ~ Hours Months of Operation During
12 . 5 days per year for years ...n- to ~. Yea:: , ?
,
days per year for years _ ttJ _ Hours of Service: 8: 30 am
Mon-Fri 4:30 pm
Vacation Policy: Ma:-cimum Acc:ual 1 9 2 Hou:s Holidays:
12 . 5 days per year for years -lL- to Te!:'!ll .
5 days per year for Director only after 5 years emplo . , , days per year
days per year for years _ to _
.
Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? X Yes No
How Do You Compensate For Overtime? ~ Time Off
None
1 1/2 Time Paid
Other (Specify)
DIRECTOR'S POINTS ~~ RATES STArF BENEFIT POINTS Comments:
Minimwn Maximum
Re tiremen t 25 $ 153 /Month 17 20
Health Ins. 12 $ 150 /Month 12 24
Disab~lity Ins. 1 $ 22 /Montll 1 1
Life Insurance .5 $ 12 /Month .5 . 5
Dental Ins. 2 $ **. /Month 2 II
,
Vacation Days 12.5 12.5 Days 12. 5 1'. '1
Holidays 11 11 Days 1 1 , 1
Sick Leave 12.5 12.5 Days 12. 5 , 2.5
POINT TOTAL 77.5 58.'1 8".'1
. UocmplO)'lllClll Comp, ~ iocludcd u .. expauelllliu inaJlIIlCO 110I penoIIIld bmefiU,
.. Worker', CGmp. ~ iocludcd u .. cxpaue lIIldcr iIlsunII<e D" pc......i bmefiu.
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, AGENCY HISTORY
AGENCY ~avor's Youth F.mp'nvmp~t
l).,.nC'''~m
(Using this page ONLY, please summarize the history of your agency,
emphasizing Johnson County, telling of your purpose and goals, past and
current activities and future plans. Please update annually.)
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since 1968, Mayor'S Youth Employment Program has' provided
subsidized employment for disadvantaged youth in Johnson County.
Young people between the ages of 14-24, who meet the eligibility
guidelines, gain supervised work experience designed to assist them
in completing their secondary education and in preparing for self-
sufficiency as adults.
EmD10vment Proaram: The employment program is comprised of the
outreach-Tracker program, In-School program, Transition program
from DHS and Juvenile Court services, Youth Homes Homeless Program,
and the Pregnant and Parenting Teen progra~. Services provided
include subsidized employment, vocational training, career
exploration, advocacy, education cempletion, truancy monitoring,
recreational activities, and job coaching. This program focuses
on'at risk youth from the ages of 14-21.
COrDS Proqram: The Conservation Corps component consists of the
Iowa Conservation Corps for youth 15-18, Young Adult Conservation
Corps for youth 18-24, and Mississippi River Conservation Corps
also for youth 18-24. ICC participants are randomly selected by
the IDED to work 32 hours/week at minimum wage. YACC provides
full-time summer employment at a variety of University of Iowa
conservation sites. Youth participating must have been
underemployed for 14,days prior to enrolling.
EntreDrenouria1: Mayor'S Youth has developed two entrepreneurial
projects in the past year. The popcorn wagon in the pedestrian
mall provides employment to approximately 13 youth 14-24 years old.
The wagon operates, weather permitting, from April thru November.
MYEP has also begun the Classic Vehicle Restoration project aimed
at intrOducing youth 10-14 years old to the responsibilities of
work as well as giving them a positive activity to participate in.
Youth participating in the project are not compensated at an hourly
rate, but will receive a percentage of the funds generated through
the sale or raffle of, the vehicle upon completion. Likewise, MYEP
will be starting a Bicycle Restoration project to compliment the
vehicle project. Youth between the ages of 10-14 will assist in
the repair of damaged bicycles which have been confiscated by the
Iowa, City Police Department and will develop and carry out a
marketing strategy for the sale of the bicycles.
Our purpose and goal is to provide employment training, career
exploration, and job placement to the greatest number of Johnson
County youth possible while enhancing their self-esteem and
encouraging educational success. Low-income, delinquent, and at-
risk youth, as well as teen parents, and youth in recovery are the
primary recipients of our services and funding.
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AGENCY Mayor's Youth Employment Proqram
ACCOUNTABILITY QUESTIONNAIRE
A.
Agency's primary Purpose:
To provide employment and employment services to young people of c:J
Johnson County who are economically disadvantaged, adjudicated,
mentally handicapped, teen parents or at risk for teen pregnancy,
physically handicapped, in unstable home environments or any other
situation which proves to be detrimental to the young persons ability
to grow in a safe, healthy, and supportive environment.
B.
Program Name(s). with a Brief Description of each:
EKPLOYMENTPTlOGRAK includes transition funding from the Department
of Human Services and Juvenile Court, outreach/tracking funded by
DHS and Juv. Crt., in-school funded by a grant from IDED, pregnant
and parenting teen funded by a grant from IDEO, homeless and
independent living funded py Youth Homes, Inc. CORPS PROGRAM' includes
the Iowa Conservation Corps,' Young Adult Corps, and the Mississippi
River Corps all funded by grants from IDED. ENTREPRENEURIAL PROGRAM
incluges the popcorn wagon and the vehicle restoration project. We
will be adding a bicycle restoration project in FY 95.
c.
Tell us what you need funding for:
Our funding is primarily used for subsidized employment placements
for youth and staff salaries and fringe benefits.
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D. Management:
1. Does each professional staff person have a written job description?
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2. Is the agency Director's performance evaluated at least yearly?
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By whom? The Board of Directors
No
Finances:
1. Are there fees for any of your services?
Yes
No X
a) If Yes, under what circumstances?
b) Are they flat fees
N/A
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or sliding scale
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AGENCY ~ayor's Youth Employment Proaram
c) Please discuss your agency's fund raising efforts, if applicable:
Staff, board members, and community supporters solicit pledges for the
Hospice road race. MYEP has begun a yearly basketball tournament in ,
conjunction with the Neighborhood Center. MYEP has also oegun operating
the popcorn wagon and is planning a raffle of a renovated pickup truck.
program/services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and, Units of Service 24 (Shelter Days). Please supply
information about clients served by your agency dux:ing the last two
complete budget years.
F.
Enter Years - FY 93 FY 94
1. How many Johnson County la. Duplicated 295 1 201
residents (including Iowa Count
city and Coralville) did lb., Unduplicated
your agency serve? 218 1
Count 168
2a. Duplicated
2. How many Iowa Citv residents count 261 1 166
did your agency serve? 2b. Unduplicated
Count 193 1 140
3a. Duplicated
3. How many Coralville . Count 16 12
, residents did your agency 3b. Unduplicated
serve?
Count 8 10
4a. Total 29,6132 27,826
4. How man~ units of service
did your agency provide? 4b. To Johnson 29,6132
County Residents 27,826
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5. Please define your units of service.
1 Unit of Service = 1 hour of staff direct or indirect youth advocacy.
1 Unit of Service = 1 hour of youth jobsite training.
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6. Please discuss how your agency measures the success of its programs.
Annual evaluations are conducted with all jobsite supervisors, clients
and referring agents. Success is also evaluated by the number of
youth who retain their jobs after funding for wages runs out. We
also measure success by the number of youth who' attain full-time
employment through our programs.
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2. Numbcn '"' 1IrI" 1Iwl1booe IilcM ill Py 93 0( Iut yw', joint fuodm, oubmWioIl
10 Ibow IClIlIIIWf lIIliu pnlYick4 u "d) u yllltb job.itcllllitl pnlYkIc<I,
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Mavor's Youth EmDlovrnent Pro2ram
7. In what ways' are you planning for the needs of your service popUla-
tion in the next five years:
We have been able to employ a few more youth during the sUlllIller
months with the financial assistance of the Department of Human
Services and the Juvenile Court Services. However, not all
potential clients' qualify under their guidelines. We have been
focusing on expanding entrepreneurial projects to reduce our
dependency on grants. The acquisition of the popcorn wagon and the
introduction of the vehicle restoration project will enable MYEP
to employ as many as 30 additional youth each year. We intend to
continue to develop these programs and add new projects as funding
allows.
8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
We continue to fall short of providing services to all youth
expressing an interest. Our waiting list for FY 94 was once again
over 100. Fortunately, we have been able to payoff Qur debt to
the City and are now operating at a positive agency balance. This
has enabled us to employ a full-time clerical person as well as a
full-time caseworker. We will be able to reduce caseloads and
provide case management for a greater number of youth.
9. List complaints about your services of which you are aware:
The biggest complaint we've received is that the popcorn wagon is
not open as frequently as it should. To address this we've hired
a youth manager and have increased staff' time devoted to the
operation of the wagon. We've learned that a blend of competent,
dependable youth along with 3-4 at-risk youth is the best approach
to staffing the wagon. An additional complaint is that during the
sUlllIller we do not offer enough employment opportunities.
10. Do you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measures do you feel can be
taken to resolve this problem:
Yes, we do still have a waiting list. '1'0 address this we have
launched two entrepreneurial projects allowing us to employ up to
30 extra youth per year. This is most beneficial during the sUlIlIlIer
months when all of our other employment programs are either not
operating or are drastically reduced.
How many people are currently on your waiting list? 102
11. iri what way(s) are your agency's services publicized:
Program information updates are given to school counselors, Grant
Woo~.AEA work experienc~ instructors, school, teachers and
adlunlstrators, human servlce and other youth serving agencies
including pediatric health care and treatment facilities. Periodic
news releases and requests for. coverage from local and county
newGpa~ers have been excellent. Job Service of Iowa regularly
posts lnformation concerning our program. The Executive Director
speaks to local groups such as the Optimists, Kiwanis, etc.
P-4
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Mavor's Youth Employment Proqram
AGENCY GOALS FORM
Agency Name Mavor's Youth Emplovment Proqram Year PY 96
PROGRAM 1 EMPLOYMENT/TRAINING
GOAL:
To increase the number of jObsites available to youth
participating in MYEP programs.
Objective A:
In FY 96, maintain all existing jobsites presently
available to participating youth.
Tasks:
Contact existing j~bsites to ensure continued
participation.
Recruit 20 new jobsites for youth during the year.
Provide weekly contacts with jobsite supervisors to
address issues and concerns they may have.
Tasks:
In FY 96, review appropriateness of present jobsites
and evaluate potential jobsites.
Conduct evaluations of all jobsites including input from
jobsite supervisor and youth enrollee.
Objective B:
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Visit jobsite to monitor the effectiveness of the jobsite
supervisor.
Provide an orientation to each jobsite supervisor.
Make periodic visits to discuss employer/employee
satisfaction.
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potential as future jobsites.
To increase the number of youth participating in MYEP
employment programs. .
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GOAL:
Tasks:
In FY 96, increase the number of youth participating
in MYEP employment programs by 10%.
Increase the amount of youth employment wages submitted
with grant proposals to increase the number of youth
served.
Objective A:
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MYEP to employ a greater number of youth.
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Mavor's Youth Emolovment Procrram
To develop a pre-employment training program addressing
employment skills deficiencies prior to jobsite
placement.
In FY 96, provide pre-employment training to all
youth participating in MYEP programs.
Develop curriculum for use in pre-employment classes.
Objective A:
Tasks:
Reduce case load to allow MYEP caseworker the time and
flexibility needed to teach the class.
Secure space ~t centrally located site to hold the class.
Recruit local employment specialists to present to the
class. '
In FY 96, secure additional grant funding to begin
this project.
Re-apply for Youthbuild grant through the Department of
Housing and Urban Development.
Objective B:
Tasks:
GOAL:
Identify private foundations and apply for grant
assistance.
Contact the Department of Labor for available grant
information.
To improve the community image of MYEP through increased
public education.
In FY 96, the executive director will seek out
opportunities to educate the public on MYEP
programming.
Objective A:
Tasks:
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Develop presentation of programming and agency purpose.
Increase the number of presentations to service clubs
in the community.
Respond to articles and opinions in community newspapers
when issues of youth employment or youth in general,are
discussed.
Take part in community discussion and planning regarding
approaches to youth related issues.
Maintain membership in the Downtown Association and the
Chamber of Commerce.
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Mavor's Youth Emplovment Proqram
Objective B: In FY 96, increase the use of volunteers in agency
programs.
Tasks:
GOAL:
Develop volunteer training.
Recruit student volunteers from University programs for
internships and practicums.
Establish formal mentoring program.
To increase collaborative efforts with community and
county agencies as we~l as the school district.
Objective A:
In FY 96; create more jobsites at community social
service agencies.
Tasks:
Make available information' explaining MYEP jobsite
placement to area agencies that may be interested in
participating.
Recruit youth with the intention of placing them at
social service agencies.
Increase oppotunities to serve clientele from other
agencies.
Objective B: In FY 96, increase staff sharing and programming
with united Action for Youth.
Tasks:
Provide MYEP staff coverage to assist with hang-out room
coverage.
Develop shared programming utilizing staff from both MYEP
and UAY.
Objective c: In FY 96, increase agency participation in grants
with other agencies and the school district.
Tasks:
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Provide better coordination of Youthbuild grant with
Youth Homes, Emergency Housing project, and Greater Iowa
city Housing Fellowship.
Seek out grants with strong agency collaboration
requirements.
Re-design existing grants to be more coliaborative in
nature and more inclusive of those agencies already
participating.
P-7
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Mavor's Youth Emolovment Proqram
PROGRAM 2 CORPS
GOAL:
To increase the number of youth participants from 27 to
32.
objective A:
In FY 96, MYEP will reduce the amount of'ICC grant
funding allocated to staff salaries.
Tasks:
"
GOAL:
MYEP will write into the YACC grant a position for the
Safety Coordinator of the ICC project.
MYEP will reduce the amount of support staff salaries
budgeted to the ICC grant.
To increase the number of educational seminars available
to youth participating in the YACC project from 0 to 5.
Objective A:
In FY 96, MYEP will develop 5 conservation training
seminars for project participants.
Tasks:
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materials purchase and other related costs.
MYEP will coordinate with the University of Iowa in
developing the seminars.
University staff involved in the placement of youth will
be apprised of the additional time needed for youth
participation in the seminars.
MYEP staff will serve as instructors of the seminars.
PROGRAM 3 ENTREPRENEURIAL
GOAL:
To complete work on the vehicle we are restoring.
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Objective A:
In FY 96,. raffle off a restored 1953 Dodge pickup
truck as a fund raising event.
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Tasks:
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Coordinate with Big Brothers/Big sisters and the
Neighborhood Centers of Johnson County to recruit youth
to work on the project.
Secure funding to continue to hire the lead mechanic and
body repair youth.
Renovate the interior of the garage to allow work to
continue through the winter.
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Mavor's Youth Em-plovrnent Proaram
To expand the Classic Vehicle Restoration Project to
include restoration of bicycles.
Objective A:
Tasks:
In FY 96, rebuild 75 bicycles for sale or auction.
Coordinate with the Iowa city Police Department to
receive bicycles they've confiscated and have not
been claimed.
Secure funding to expand the Classic Vehicle Restoration
Project to include bicycles.
Purchase equipment and tools needed to repair bicycles.
Hire part-time staff person with bicycle repair skills
to oversee the project. .
Recruit youth to participate in the project.
Objective B:
Tasks:
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GOAL:
In FY 96, hold an auction or sale of the bicycles.
Assist the youth participants in developing a method for
marketing the bicycles.
Provide entrepreneurial training to youth to better equip
them to develop the method of sale.
Renovate the interior of the garage to allow the youth
to work through the winter.
To operate the popcorn wagon year round.
Objective A:
Tasks:
GOAL:
In FY 96, open the popcorn wagon for 12 months.
Locate an indoor site for the wagon during the winter.
Streamline operating costs to allow the wagon to pay for
itself without additional funding.
To restore the wagon by painting it, repairing damaged
parts, and updating the signage on the wagon.
Objective A:
Tasks:
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In FY 96, completely re-do the outside of the,wagon.
Purchase all materials needed for the restoration.
Employ one individual to perform the restoration.
Remove the wagon for a period of time in order to restore
the wagon.
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Mayor'S Youth Employment Proqram
GOAL:
To offer other items for sale at the wagon.
Objective A:
In FY 96, add products to the wagon for sale.
()
Tasks:
Test products to determine the best product to add.
clarify product sales and choices with the city of Iowa
city.
Conduct an informal survey of consumers to determine
their preference of new products. '
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HUMAN SERVICE AGENCY BUDGET FORM
City of Coralville
Johnson County City of Iowa City
United Way of Johnson County
Director
Arthur J. Schut
,Mid-Eastern Council on Chemical
: 430 Southgate, IC 52240 Abuse
: 319-351-4357
: Ron
Agency Name
Address
Phone
Completed by
Approved by Board
1/1/95 - 12/31/95
./1/95. 3/31/96
7/1/95 - 6/30/96 X
10/1/95 - 9/30/96
CHECK YOUR AGENCY'S BUDGET YEAR
{a
COVER PAGE
Program Summary:
d t I me ~ Expense Detail,
(Please number programs to correspon 0, nco -
i.e., Program 1, 2, 3, etc.)
1. Outpatient Treatment Services: 1) A less'structured regimen of treatment InvolvclIK'nt for the suostance
abuser, intended as a continuation of tho residential treatment experience, or when awropl'iate, as the primary
treatment experience. 2) Intake and Assessment: evaluation of the need for and appropriate level of
treatment required to address substance abuse issues. 3) Adolescent Services: serviens are proviticd to YOlJths
aged 13-18 and Include evaluation, family counsel ing and education classes, indiviclual and 91'00[' counseling.
4) Continuing Care: the provision of a range of services which supports gains made through treatment, and is
provided at the least restrictive level.
2. Residential Treatment Services: 1) An intensive 4-8 week Inpatient treatment experience: 2) Half'~ay
Program: A transitional care program for residential clients designed to offer additional sUI~~rt beyond the
residential treatment experience. 3) Social Detoxification /Crisis Stabil'ization: Social Detoxification is
a supervised program of managing the detoxification of an individual from drugs and/or alcohol using psycho-
social support rather than psychoactive drugs. Crisis Stabilization is a safe environment for Community Hental
Health Center and Hillcrest Family Services patients in lieu of hospitalization.
3. EAP/PREVEUTIOH: 1) Employee Assistance Programs CEAP): an early intervention and referral service offered
to employers on a contract basis. 2) Prevention Services: include a wide range of programs Intended to
prevent instances of substance abuse, for example student assistance training. Programs developed by the
prevention staff have impacted: the general cOl1l1lJnity; public policy; schools; adult children of alcoholics;
women; parents: and adolescents.
ID
4. OUI/IMCC ProQram: lhe OUI COperating a motor vehicle Uhile Intoxicated) program is housed at the Uope House
facility and staffed by MECCA and corrections personnel (it is also known as the "OUI Prison"). lhe treatment
program Is provided to persons convicted of multiple offense drunk drive who are sentenced to the program in
lieu of prison. tHCC program is a Department of Corrections funded assessment program intended to determine
the appropriate levels and type of substance abuse treatment necessary for fr'll\stes entering lows prison'S
system.
5. lSAPDA lraininq Grant: lhis Is a grant to the Iowa Substance Abuse Program Director's Association (ISAPDA)
and subcontracted to MECCA. Ihe purpose of the grant is to provide professional training opportunities to
substance abuse counselors and prevention specialists across the state. .
Local Funding Summary 4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
,~
$ ]
$ $ "
IUni~ed Way of Johnson County --
IDoes Not Includ~ Designated Gvg. 22,000 22,300 30,000
FY95 i"'l96 "
F'l94 ~
Cic, of Iowa cicy $ 20,000 $ 22,000 $ 30,500 ,'~
$ S ,
,johns on Councy $ 245,000 254,800 285 000 I
:CiCf of Coralville S 600 $ 800 $ 2,500
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AGENCY MECCA
J:1J~ SlJloWiRY
ACItl1lL 'JllIS . YEAR IJJL..I.;C:.L:ill
IAST YEAR P1UJECl'ED NEXT YEAR
Enter Your Agency'S axlget Year => 7-1-93 thru t~~:~, thru 7-1-95
6-30-94 - 0- 5 60-30-96
1. '!OrAL OPERATING ErJCGET
(Total a + b) 2,198,125 2,421,599 2,330,87if
a. Carryover Balance (Cash 75,846 155,461 159,323
from line 3 I previous col\llll11)
b. Incame (Cash) I 2,122,279 2,266,138** 2,171,551
2. '!OrAL EXPENDI'lURES (Total a + b) I 2,042,664 , '62 ,., 2,171,067
_,_ ,./0
a. Administration I 269,558 298,539** I 286,503
b. Prcgram Total (List Prcgs. Mew) I 1,773,106 I 1,963~737**1 1,884,564
1- Outpatient 426,979 I 472 ,884 453,819
2. Residential I 740,057 I 819,622 I 786,577 I
3. EAP /Prevention I 341,194 I 377,877 I 362,642
4. DIU /IMCC I 131,828 I 146,001 I 140,115
5. ISAPDA I 133,048 I 147,353 I 141,411 I
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3. ENDING PAIANCE (SUbtract 1 - 2) II 155,461* II 159,323 II 159,807 I
4. IN-KIND SUJ?FORI' (Total frcm I
Page 5) 1,200 1,200 1,200
5. NCN-cA5'd ASSEIS I 1,146,255 1,174,9LL I 1,204,284
Netas and Ccmments:*At June 30, 1994 total assets were $1,234,822 and total
liabilities 51,008,987. Included in those liabilities were real estate mortgages
of 5506,802 owed to commercial banks, $134,415 owed under a real estate contract,
568,306 in short term notes, 524,000 in deferred revenues and $275,464 in mis-
cellaneous liabilities. The net asset value of the agency at June 30, 1994 was
$225,835. The figure on line 3 is the cash position of the agency includinq
receivables.
The increase from column 1 to column 2 and the subsequent decline from column 2
to column 3 is the result of flood assistance grants beginning and ending.
**
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INCD!E IErAJl,
AC1U1IL '!HIS YEAR SJu:.t:;J:W AlMNIS- m:GtWi m::GRAM
I}Sl' 'lFAR mm:crEO NOO 'lFAR mTICN 1 2
( !.ccal F\,lr'di.n; Sow:t:eS - 333,625 328,025 379,700 36 ,944 72 ,904 179,181
. lCM
a. Johnson COlmty . 245 ,000 254, BOO 285,000 28,215 50,200 156,400
b. City of IC1n'a City 20,000 22,000 30,500 2,440 9,150 14,518
c. United Way 22, I) 7 5 24,225 30,500 1,931 6,353 7,637
d. City of Coralville 600 800 2,500 158 521 626
e.
Iowa County 2S,00n 25,000 30,000 4,200 5,880 0
f. Cedar Co (In Kind) 1,200 1,200 1,200 0 800 0
~. ICCSD-:last yr of COl - 19,750 0 0 0 () 0
2. state Federal era I~
I. -T,i~!lI:>l 1,416,501 1 ,56Q ,695 1,298,960 165,588 307,315 392,291
a. ,- reatmen~ ~ 797,533 [if 868,095 781,286 L09 ~8 279,927 ,291
b. IDPR-Prevention 139,3211 156,791 156,791 21 ,888 0 0
~. ISAPDA Training Gran 221,506 **157,935 150,000 7,000 0 0
d. IMCC (IA Med Cl Ctr) 13,422 ** 76,525 80,000 R,nOO 0 0
~, UI Student Health 25 ,410 27,750 27 ,750 4,162 . 23,588 0
f. County ~atch -DSA 18,333 18.333 20,000 3,000 3,80n 0
g. Corrections - o~rr 72,273 79,936 83,133 12,470 0 I)
h. Tnllll 111 ""..l r,...n"Q l?R 70n 1 III .310 '1 0 0 0
J. cont:riJ:;utions/J:onations 6,500
.' 5.913 4"890 son 500 4,500
a. United Way 4,190 son
eesicmated Givincr 4.572 5,000 500 3,000
b. other contributions
1,341 lOO 1,500 0 0 1,son
-
4. Sp;ciaJ. Events -
T,; 1lo1 "r.r 1 132 2,021 100 0 n 0
a. IC1n'a City Road Races
53 100 100 0 0 0
b. 1,079 1,921 0
Bobby Watson concert 0 0 0
c.
5. Met Sales Of Services n"X'X'''
350,052 353,6 i2 476,041 76 , 314 73,155 203,572
6. Met Sales Of Materials 181 205 250 0 0 0
7. Interest Inccme 2,709' 2,ROO 3~000 500 1,000 1,500
8. other - List Belew 12,166 7,830 7,000 7,00n 0 0
TIV'~M;""'O'
a. !-:Iisc. 4,305 4,405 3,500 3,500 0 (1
b. Rental Income 4,500 0 0 0 0 0
,
c. Vendin~ 2,536 2,660 3,500 3,500 0 0
..l Community ~ental Hlt' R25 i63 0 0 0 0
.VrAL ma:z.IE (Shew also on
? l' Ib\ 2 . 122 279 2.266.138 2.171.551 2R6. R46 454,874 7R 1,044
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* included flood funding for one year
** 2 grants end J
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AGENCY MECCA
:INCnIE IE11UL
(continued) m:x;RAM m:GRAM PRCGRlIM PRCGRlIM mx;RAM m:x;RAM
3 4 5 6 7 8
1. Local F\Jn:lirq sources - 90,671 0 0
List lnJ
a. Johnson County 50,185 0 0
.
b. City of Iowa City 4,392 0 0
c. united Way 14,579 0 0
d. City of COralville 1,195 0 0
e. 19,920 0 0
Iowa County
~f!dar County (In Kind) 400 0 0
g.ICCSD n 0 0
2. state, Federal, 148,103 142,663 143,000
'C'~ . -T,io::t~
a. IDPH - Treatment . . 0 '0 0
b. IDPH - Prevention 134,903 0 0
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_d. P!CC . __it ~2 ,OQ!L 0 .
-,
'l!. UI Student Health 0 n 0
f. Countv Match -DSA 13.200 0 0
ilo. Corrections - OHI 0 70,663 0
h _ 'C'1nn,l f"~"",~O n n 0
3. Contributions/Conations
1 000 0 0
a. Umted Way 1,000 0 0
resiClMted Givincr
b. other COntributions 0 0 0
4. Special Events - 100 0 0
~-
a. Iowa City Road Races 100 0 0
b. !lobby Hatson Concert 0 0 0
c.
5. Net Sales Of Services 123,000 0 0
6. Net Sales Of Materlals ,
250 0 0
7. Interest Income
0 0 0
8. other - List Below
r"l"'ll"'H . ", 0 0 0
a. Mise
0 0 0
b. Rental Income
0 0 0
c. Vending
d ComTl1uni~" Mental Hit 0 n 0
'IUmL IN<IME
363 124 142 661 1"3 000
Notes an:! Cormrents:
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ACIUAL 'lliIS YEAR a.JJ..W::.LW AIHINIS- m::GRllM m:GRAM
J:ASl' YEAR J?roJECl'ED NEXT YEAR 'mATICN 1 2
.' Salaries
"." 1,156,276 1,275,925 1,272,475 199,701 255,061 451,843
2. Employee Eenehts .
ar.d Taxes 260,90~ 288,827 301,051 47,247 60 , 344 106 ,900
3. Staff Ceveloprent
7,049 7,749 7,000 1,099 1,403 2,486
4. Professional
COnsultation 8,681 8,696 8,000 1,256 1,604 1,196
5. Publications arxi I
SUbscrint-i ens 5,02" 5,496 4,750 777 1,055 1,640
6. CUes arxi MemJ::ershi~
2,602 2,84S 3,000 471 601 1,065
7. Rent
4,05C 3, 15~ 3,200 150 2,900 0
8. Utilities
26,22 27,434 28,257 2,305 7,609 13,802
9. Telephone
18,llC 18,27~ 18,823 1,368 5,124 6,108
10. Office SUpplies arxi 36,126
Pcs'"..aae 34,976 37,269 8,424 8,397 13,970
11. Equiprent I 19 ,76d * 25,00d 10,4481 5,551 I
Furc.1aselRental 259 3,591
12. Equipre.'1tjOffice I 4,39J
Maintenance 4.015 2,909 59 1,629 1,076
13. ~ arxi PJblic:.ty
/ 10,92. 12,81 13 ,255 134 7,640 4,709
.1.4. Lccal Tran.spJrtaticn
27,55 29,984 28,000 3,170 8,648 2,685
15. Insurance
37,73. 41,79' 42,000 4,232 11,431 17,129
16. Audit
10,60' 11,m 12,894 1,460 3,076 4,465
17. Interest:
73,34c 63,67l 57 ,000 4,990 13,960 27,500
18. other (Sp:cify):
~rogram suoolies 204.76~ 191,06E 187,000 1,000 25 ,625 69,531
Building expenses 27,T~ 31 , 7'l: 32 ,671 l,28/ ~ , 14':1 10,jj':l
19. Miscellaneous 7,64 2,96/ 2,500 600 700 800
20. Ser/ice Contraccs ** 31,80: 96 ,80c 18,8 is
0 0 0
21. 76,oor 79,6il4 39 ,742
Assecs E:qlensed 63,32' 5,514 22,312
22.
'IOrAL ~ (Shew also I 2,262,27E 2,171,067 286,503 453,819 786,577
P;:l , ,; .,!-oj 2,042,664
Notes arxi Ccnune.nts:
* Purchase, maincen~,ce and rental of building and office equipment
** Subcontracts or Flood Grants to HACA~, Crisis Center, ICCSD, TRAIN (Cedar County),
Iowa Arts Festival and Comprehensive Prevention subcontract to UAY.
357
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AGrnC'i MECCA
EXPE1lDl'IURE I:ErAn. m::GRAM J:K'GRAM PRCGRAM PRCGRAM P.ID:;RAM
( continued) PRCGRAM
4 5 6 7 8
3
l. salaries 220,984 92 ,200 52,686
2. Enrployee Benefits 52,282 21,R13 12,465
and Taxes
3. staff Cevelopment 1,216 507 289
4. Professional 3,034 579 331
Consultation
5. Publications am 863 184 231
SUbscriutions
6. DJes arrl MellIberships 521 21R 124
7. Rent 150 0 0
8. Utilities 3,819 0 722
9. Telephone 2,852 1,455 1,916
10. Office SUpplies arrl 4,146 1,578 754
Fostacre
11. Equipnent .
" 547 0 500
Purchase
12. Equipment/Office 145 0 0
Maintenance
13. Printin;J arrl Publicity 772 0 0
14. Local Transportation 8,342 2,123 3,032
15. Insurance 5,904 3,104 200
16. Audit 2,057 920 916
17. Interest 8,410 1,570 570
18. other (Specify): 12.736 12. R82 6~, ?26
Pro~rarn supplies
, , Buildin~ expense 4,248 0 654
zoo 0 200
19. Miscellaneous
20. Service contracts 18,875 0 0
,
21. Assets expensed 10 ,539 982 595
22.
'lurAL ~ (Shew also ' 362,642 140,115 141,411
nn !'acre' 1 ine "h\
Notes and CO/mlents:
358
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AGENCY MECCA
Program Assistant ~.1.:..Q.. 1. 0
See page SA for additiona
staff
ACIUAL 'lEIS YEiIR ElJCGETED %
I.i\ST YEiIR :troJECl'ED NOO YEAR cmNGE
9,120 18,968 19.537 3.00
~b 1,156,276 1,275.925 1.272,475 - O. 2 7%
SIDRTrn rosITIONS
Fl'E* '
Crcsition Title/ last Name last 'Ibis Next
Year Year Year
Total Salaries Paid & Fl'E*
54.3 58.7 56,
* ~1l~1':ilre Equivalent: 1.0 = full-tine; 0.5 = half-tine; etc.
.
l<ESI'RICI'ED FTJNI:S:
(Ccrnplete Cetail, Pages 7 and 8)
Restricted by: ~cted for:
MECCA Board
Caoital Reolacment 27,988
Reserve
27,988
27.988
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Services/Volunteers
0 0 0 0
Material Gco::ls 0 0 0 0
SFace, utilities, etc.
Office soace - Tioton. IA 1.200 1.200 1.200 0
other: (Please sp:cify)
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rorAL IN-KIND SUPFORI'
1.200 1.200 1.200 0
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AGENCY
HECCA
Si\U'RTRrl FCSrrICNS
ACIUAL 'IHIS YEAR EUCGEl'ED %
!lIS!' YEAR PROJECTED NEXT YEAR QWlGE
I( 49,782 51,979 53,538 3.00
I( 37,625 39,312 40,491 3.00
I( 36,527 38,168 39,313 3.00
;( 45,876 47,133 48,547 3.00
'C 0 15 ,200 15,656 3.00
Ie 18,562 0 0 NA
I( 30,801 32.152 33,117 3.00
I( 49.651 54.898 ~545 3.00
Ie 84.893 87,350 89.9 71 3.00
C 30,093 31 ,350 32 ,291 3.00
<( 24,799 25.313 26.072 3.00
0 30 .329 31.655 32,605 3.00
( 27.752 28.920 29.788 3.00
I
0 30,539 28.351 29.202 3.00
0 31.826 33,205 34'.201 3.00
0 54.289 74.422 76.655 3.00
119,767 135 ,426 138.617 2.36
0 15.741 16,319 16.809 3.00
5 4.912 6.702 6.903 3.00
o 283,260 328.227 ~97,?16 -9.45
0 84.431 92.907 95,694 3.00
5 11.184 11.184 11 .520 3.00
.
0 36 . 117 38.048 39 .189 3.00
0 8,1.00 8.736 " 8.998 3.00
Fr.E*
Fcsition Title/ Last Ni3ll'e Last 'n1i.s Next:
Year Year Year
r.xecutive Director/Schut
Associate Director/Berg
Clincial Director/Frazier
~edical Director/Wilcox
Physician's ~~sistant
Physician/Johnson
Fiscal Officer/Math
Accounting Clerks
Secretaries
Healthcare Suuervis/Staska
Outuatient Suuerv/Caruso
. ,
Intake Suuervisor /McDonald .h.9... 1. 00 1. 0
Prevention Suoerv. /Hammes -1.:.m: 1. 00 ..l:..9..
EA? ~!i;r. /~vri!l;ht
1. 00 1. 00 1. 0
---
Registered Murse
2.20 3.00 3.0
--
7echs/LP~/~isc. PT
9.74.!QJ.,10.5
1. 00 1. 00 ..l:..9..
Cook
Chau lain
0.20 0.25 0.2
---
Counse lors
16.0 18.0 Ji:...
4.20 4.29 4.0
---
Prevention Soecialist
J ani torial
0.45 0.45 0.4
---
Tr~. Coordinator
(1.88 1. 00 1. 0
--
ISAPDA Clerk
0.50.9..:1Q 0.5
* Full-time equivalent: 1.0 = full-tmei 0.5 = half-timei etc.
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AGENCY
MECCA
BENEFIT DETAIL
c
ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==> 260,903 288,827 301,05'1
7.65 ---
FICA % x $ 1,272,475 82,302 97,564 97 ,344
--
Unemployment Compo .30 % x $ /120,407 2,133 2.361 2,461
Worker I s Comp. 1.09 % x $ 1,212,475 13,712 13,901 13,870
Retirement % x $
Varies. Oll dona1 10.379 14 ,021 17,1?1
Health Insurance $ 125. 7Cper mo.: 31 indiv.
$ 288. 82per mo.: 19 family 94,927 105,072 112,42a
Disability Ins. .980 % x $ salary
eligible staff 8.300 9.100 9'.OSO
Life Insurance 1.5' x salarv X '.173/$1000
elil!ibJ.e st~ff salary /mon h 2.521 2.917 3.RS2
Other % x $
Vacation Accrual Various 46.629 43,89 ! 44,923
-
How Far Below the Salary Study Committee's wil:hin within within
Recommendation is Your Director's Salary?
range range range
Sick Leave Policy: Maximum Accrual 5~ Hours Months of Operation During
12 days per year for years ~ to ~ 'lear: 12
days per year for years _____ to _____ Hours of Service: 24 hours
oer dav
Vacation Policy: Maximum Accrual ~ Hours Holidays:
15 days per year for years ~ to ~
20 2 4 8 days per year
25 days per year for years ~ to +
-----
(,
Work Week: Does 'lour Staff Frequently Work More Hours Per Week Than They Were
Hired For? X Yes No
How Do 'lou Compensate For Overtime? Time Off *
X None
1 1/2 Time Paid
Other (Specify)
DIRECTOR'S POINTS AND RATES
STAt~ BENEFIT POINTS
Minimum Ma:<imum
n.o 7.2
0.0 19.2
n.o 1. 0
0.0 n.5
0.0 1.6
15.0 25
8.0 /1
12.0 .12
35 . 0 ** 74. 5
Comments:
*non-professional star
receive 1~ times hourl
wage: professional
staff receive no over-
time compensation.
** Staff benefits are
available 1:0 full-time
emp loyees only.
Retirement
Health Ins.
Disability Ins.
Life Insurance
Dental Ins.
Vacation'Days
Ho lidays
Sick Leave
o $ 0 /Month
19.2 $27S.26/Month
1.0 $ 40.82jMonth
0.5 $ 12.98/Month
1. 6 $ 13. 24/Month
25 25 Days
8 8 Days
12 12 Days
POINT TOTAL
,67.3
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MECCA
(Indicate N/A if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
A. Name of Board Designated Reserve: Capital Replacement Reserve (y
1. Date of board meeting at which designation was made: October, 1988
2. Source of funds: Operating Funds
3. Purpose for which designated: Major building repairs
4. Are investment earnings available for current unrestricted expenses?
____ Yes ~ No If Yes, what amount:
.
5. Date board designation became effective:,
July 1, 1987
6. Date board designation expires: At Board's discretion
7. Current balance of this fund: $27,998
B. Name of Board Designated Reserve: N.A.
1. Date of board meeting at which designation was made:
2; Source of funds:
3. Purpose for which designated:
unrestricted expenses?1:) ~
4. Are investment earnings available for current
~
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Yes No If Yes, what amount:
5. Date board designation became effective:
6. Date board designation expires:
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C. Name of Board Designated Reserve: N.A.
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1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are investment earnings available ,for current unrestricted expenses?
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5. Date board designation became 'effective:
6. Date board designation expires:
()
7. Current balance of this fund:
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AGENCY mSTORY
HECCA
AGENCY
(Using this page ONLY, please .summarize the history of your agency,
emphasizing Johnson County, tell1ng of your. purpose and goals, past and
current activities and future plans. ' Please update annually.)
The parent group of the Mid-Eastern Council on Chemi.cal Abuse
(MECCA) was founded in 1964 by a group of concerned J'olmson County
residents and named the Johnson County citizens Committee on
Alcoholism. The primary purpose of the Committee was to serve as
a community resource to alcohol abusers, their families, employers,
schools, jails, court system, and other community agencies who came
in contact with alcoholics. Today MECCA is a private not-for-
profit corporation providing comprehensive substance abuse
treatment and prevention services to a four county area in Iowa.
In 1986 construction was completed on a new facili.ty designed to
meet our clients' and the communities' specific needs regarding"
substance abuse treatment. Today we continue our mission of
providing area residents with the best possible substance abuse
treatment and prevention services.
As funding sources at federal, state and local levels altered their
view of substance abuse, and as treatment of substance abuse has
evolved, MECCA has developed into a comprehensive substance abuse
treatment agency. Some of the changes in the mid 1980's included:
moving to outpatient programs which utilize group services allowing
greater access for the public to MECCA's programs and in a more
defined manner; residential services growing from being limited to
half-way house services for men to include residential and half-way
house services for men and women; finally, a ufree-standing (non-
hospital) detoxification and mental health crisis stabilization
unit was opened to fill a void in the continuum of substance abuse
and mental health services available to area residents. In
addition, prevention services have grown since first organized at
MECCA in 1981. Today there are five prevention ~taff offering
comprehensive prevention services to area youths and adults
regarding substance abuse issues.
Short and long range plans center around adjusting to monumental
changes brought about by health care reform. We plan to radically
redesign how we deliver services, moving away from set "packages"
of treatment schedules and instead offering loosely defined
schedules but clearly defined treatment objectives. We need to
restructure our financial operations to move from an orientation
towards grant and contracts administration to billing for services.
We plan to participate in a strategic planning exercise to better
define how and where we will fit into health care reform, and along
with this we need to reassess our mission.
"
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AGENCY
MECCA
ACCOUNTABILITY QUESTIONNAIRE
A. Agency's Primary Purpose:
The Hid'Eastern Council on Chemical Abuse (HECCA) is organized to provide cOOllrehensive services related to chemical a.buse arf)
dependency, to prevent substance abuse. to promote the early detect~on and interruption of substance abuse careers and to re'ntegrat~.J
the problem substance abuser into the productive life of the community.
B. Program Name(s) with a Brief Description of each:
1. Outoatient Treatment Services: 1) A less structured regimen of treatment involvement for the substance abuser, intended as a
continuation of the residential treatment experience, or when appropriate, as the primary treatment experience. 2) Intake and
Assessment: evaluation of th~need for and appropriate level of treatment required to address substance abuse issues. 3) Adolescent
Services: services are provided to youths aged 13-18 and include evaluation, family counseling and education classes, individual and
group counseling. 4) continuing Care: the provision of a range of services which supports gains made through treatment, and is
provided at the least restrictive level.
2. Residential Treatment Services: 1) An intensive 4.8 week inpatient treatment experience: 2) Half'~ay Program: A transitional care
program for residential cl ients designed to offer additional support beyond the residential treatment experience. 3) Social
Detoxification /Crisis Stabil ization: Social Detoxification is a ~upervised program of managing the detoxification of an Individual from
drugs and/or alcohol using psycho-social support rather than psychoactive drugs. Crisis Stabi llzation is a safe envirorment for
Community Hental Health Center and Hillcrest Family Services patients in lieu of hospitalization.
3. EAP/PREVENTIDN: 1) El!l)loyee Assistance Programs, (EAP): an early intervention and referral service offered to ~loyers on a
contract basis. 2) Prevention Services: include a wide range of programs intended to prevent Instances of substance abuse, for example
student assistance training. Programs developed by the prevention staff have il!l)acted: the general community; public policy; schools;
adult children of alcoholics; women; psrents; and adolescents.
4. OYI/IHCC Proqram: The OYI program is housed at the Hope House facility and staffed by HECCA and corrections personnel. The treatment
program is provided to persons convicted of IllJltiple offense drunk drive who are sentenced to the program In lieu of prison. IHCC
program is a Department of Corrections funded assessment program intended to determine the appropriate levels and type of substance abuse
treatment necessary for inmates entering prison.
5. ISAPOA Traininq Grant: This is a grant to the Iowa Substance Abuse Program Director's Association (ISAPDA) and subcontracted to
HECCA. The purpose of the grant is to provide professional training opportunities to substance abuse counselors and prevention
soecialists across the state.
C. Tell us what you need funding for:
~e anticipate a decrease of approximately 10% (roughly $86,000) in funding received from the State during fiscal year'1996. ~e ar~
requesting thet one-half this amount be replaced with local dollars, and the other half be replaced with client feas including thirdt--J
party reimbursement. .
D.
Management:
1. Does each professional staff person have a written job description?
Yes X
No
2. Is the agency Director's performance evaluated at least yearly?
Yes
No
By whom?
Board of Directors
X
E. Finances:
1. Are there fees for any of your services?
Yes X
No
a) If Yes, under what circumstances?
All clients are assessed a fee based on their income, expenses, and number of dependents and are expected to contribute financially to
help defray the cost of their involvement.
In addition to client fees, HECCA has negotiated two contracts with the Dep~rtment of Corrections to provide substance abuse treatment
services, and we currently have 21 contracts to provide EAP services. Also; we provide drug screening services to area ~loyers
interested in pre'~loyment drug screening and post-eccident screening.
b) Are they flat fees
* Client fees are sliding, all other
P-2
or sliding scale
services are at negotiated
*
()
rates.
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MECCA
c) Please discuss your agency's Eund :-aisi.1g effoL'\.S. Lf aoolicable:
r~is past yeer,KECCA co. sponsored a benefic jazz co~er~ wi:~ the Iowa City Jazz Festivel. r~e cOl'<:er~ with Bobby Yatson ~eld a hI'
IHU Ballroom. Included r..treshments and non'alcohollc drinks and netced approximately 13000. t t
:. Proqram/Serrices:
~amole: A client enters the Domestic Violence Shel~e~ ~..d ctays for 14
days: Later in the same year, she enters the Shelter ~q~in and stays
for 10 days: unduplicated COu..1t 1 (Client), Duplicated Count 2 (Separate
!ncidents), and Onits of Se:-;ice 24 (Shelter Days). Please supply
intor:nation about clients sa:-.red by your agency dur 1.ig the last t.....o
c=molete budget years.
1.
Eow many Johnson County
residents (including !owa
city and Coralville) did
your agency se-~e?
I Enter '{ear!) --
11a. Duplicated
I Count
93 I 94 I
8299, 6439
l~. Unduplicated
Count
4676 3845
~
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:low many
did your
b.
Iowa City residents I
agencv serre? I
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1098
857
Duplicated
Count
5286
4155
unduplicatad
Count
3015
2518
Duplicated
Count
undup lica ted
Count.
3.
Eow manv C=ralville
rasiden~s did your agency
serve?
3b,
c.
628
509
,
14.
152.346
I 50.873
!4a.
I
14b.
!
Tct.,al
How ~any uni:s of ser-;:ce
did your agen~! ?rovi~e:
To Jchnsen
Coun~y Residents 37,834
32,031*
5. Please define your uni~s of se:-.rice.
!~dividual Counseli~g:
Group counseling:
one hour of face to face contac~
one ~n:t = one hour per client, of face
to face sroup :i~e
one '~:!it = one day of residence in the
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Residential Ser.rices:
prevention Serrices:
one '.:n:: = one heu!' per part:ci;;ant of
face 0: co :ace ac~ivities
6. Please discuss how your ager.cy ~easu:res the success of i:s prog!'ams.
iie have questionnaires comple:ed by all clients at discharge in
order to :-eceive feedback on' our programming, staff,. and
facilities. We also conduc~ followup phone calls to all cllents
who have completed a treatment program at MECCA. These phone calls
help us to deter:nine the cur::ent status of our clients I health,
vocat~onal status, and general life func~ioning improvement since'
enterlng our program.
=-j
* NOTE: We will discuss the change of units during our oral presentation.
365
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MECCA
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
Our services in the next five years will be required to be flexible, s~ort. term, outpatient ba~ed, and .incorporate services from other
providers In addition we need to increase our "case management" actlVltles. These changes Will require that we alter how we del~"'!a.r
services' how our stalling patterns and clinical supervision are designed, and will alter how we manage our Iinancial and '
information systems. ~e have begun a strategic planning process, are researching new software to address the financial and ;; a
information needs, and have begun initial planning to redesign our delivery of services. ._.__ ....
"
8. Please discuss any other problems or factors relevant to your
agency's programs { funding or service delivery:
In previous years the majority of our funding was given to MECCA with the requirement that we provide a cert~in number of servic; units.
In order for cl ients to access those funds they needed to come to MECCA. On July 1, 1995 the State IS plarvnng to begin "case
management" of their substance abuse treatment dollars. In effect, this wtll result in the treatment funds being available to r.lients
regardless of where they'access treatment. MECCA will be competing with other providers for the same client base. Our challenge will
be to become more like a "private practice", while silllJltaneously continuing to provide service as a cOl1'lllJlli ty based provider, offering
services on a sliding scale and at times at no cost. Because of our funding stream in the past, we have been able to be extremely
flexible we want. to continue that practice, but will need to identify funding sources for some unfunded activities. (e.g., transporting
a client'to a CINA hearing when no other transportation was available or housing children on an emergency basis so their single parent
can enter treatment). Ye anticipate major increases in "cash flow" needs due to changes in the rein'bursement system: we expect payment
of Federal/State dollars to be delayed an additional month. ~e are concerned about the ifl1lllct of "managed care" upon OUf' more
dysfunctional clients who require "habilitation", rather than "rehabilitation".
9. List complaints about your services of which you are aware:
Complaints primarily center around two issues; cost and treatment recommendations. Clients are consistently concerned with the cost
of treatment at MECCA. ~e are aggressive about obtaining client payment for services. ~e require clients to make payments at the
beginning of their involvement with MECCA, and we expect regular payrr~nt on their outstanding balances. ~e also go to extreme lengths
to,ensure that clients are informed of our policies regarding fees when they first contact ou~ office to arrange and appointment. Yhen
clients fall to adhere to our pollciea we either deny services or review the case to determine if a clinical reason exist that warrants
waving the fees. In addition, we are very accommodating with clients while negotiating payment plans. ~e have accepted as llttla as
$5 per month payments on old bills in an attl!fl\Jt to have the cl ient be responsible for their bill while allowing for food and rent money.
Regarding complaints of inappropriate treatment recommendations, we view this as a nonnal part of our business. Very few indiVln'O' ,
are anxious to Involve themselves in our programs which leads to complaints regardless of the recommendation. ~e review each ' J
involving a c~l~int Individual~y to ens~re ~ha~ sound clinical practlces,were followed In making the recommendation, and if necessary,
we alter the Initial recommendation. Yh,le It IS rare that a recommendation would be altered,' there are cases when this haa occurred.
10. Do you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measu~es do you feel can be
taken to resolve this problem:
Normally people ara seen within one weak of their initial contact, crisis situations are seen on tha same day they call Currently tha
w~it for a "normal" intake Is 2 weeks, and the wait for crisis appointments is 10 days. In addition, we cOllll1Only operat~ with a wafting
list ranging from 4 to 6 wee~s to begin either the outpatient program or to enter the residential program. Due to lack of bed space
and rasources In ~he outpatIent program, we commonly turn people away who are requasting servicea. ~e have tried reorganizing our
services from indlvld~al to group based programs, we add programs, offer day time servicas In addition to evening services, but still
the requests for servIces continue to grow and exhaust our resources.
How many people are currently on your waitina list? ~e schedule admlsalons in advanca rather than kaep a waiting list. As of tha middle
of September cllants needed to,wait one day for an intake appointment and four weeks to begin residential or outpatient programs.
,
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11. In what way(s) are your agency's services publicized:
~e rely mainly on yellow page advertising and notifying t t! I fl'
awarenass of MECCA services among the Individuals with Wh~ ~~eya reo err~ dsourcles ot our services. The prevention unit maintains an
are Invo ve , pr marlly the schools and other community organizations.
366
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MECCA
GOALS AND OBJECTIVES
TREATMENT PROGRAM
Goal: Substance ,abuse treatment programs of MECCA exist to
rehabilitate individuals with substance abuse problems so ,that they
may resume a socially acceptable and productive role in society.
Objective A: Provide treatment services to 2,800 individuals
between July 1, 1995 and June 30, 1996 in such a manner that
they experience treatment at MECCA as a seamless transition
from one level of care to another.
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Tasks:
1. Establish treatment teams within MECCA that will have
responsibility for all levels of treatment provided to a
client. Each treatment team will have the abiiity to
provide inpatient, outpatient, day treatment, and family
support activities.
2. Develop, or hire, specific areas of specialty within
each treatment team so that each team has a family,
vocational, relapse prevention, and case management
specialist.
3. Based on a review of commonly expressed client needs
and resources available to MECCA, develop a formal
network of treatment providers in Johnson County that
will supplement the treatment services provided at MECCA.
4. Develop a coordinated marketing plan that will
recruit clients to attend MECCA's program.
r
DETOXIFICATION/CRISIS STABILIZATION
t
Goal: To preserve the health of persons withdrawing from alcohol
and other drugs and to provide for the stabilization of crisis for
persons experiencing mental health problems, without resorting to
hospitalization.
Objective A: Provide detoxification and crisis stabilization
services to 156 persons between July 1, 1995 and June 30,
1996.
Tasks:
1. Maintain the current staffing level.
PREVENTION PROGRAM
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MECCA
Goal: To promote total community awareness of alcohol, tobacco,
and other drug abuse/use issues and promote an attitude of
responsibility regarding alcohol, tobacco and other drug use.
Objective A: Provide 18000 hours of formal substance abuse
prevention programming to Johnson county residents.
Tasks:
1. Provide informational and educational services to
youths in and out of school, parent groups, community
professionals, general community, and school personnel.
2. continue providing the Student Assistance Team
training to all levels of local school districts.
3. Deliver programming to employee groups.
Objective B: Decrease the incidence of substance related
public health problems in Johnson county.
Tasks:
1. Advertise service through flyers, brochures, posters,
and media.
2. Contact and, collaborate with community groups that
may benefit from, or be interested in, substance abuse
prevention and social policy changes.
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OWI/IMCC CONTR~CTS
Goal: To provide
incarceration setting
offenders.
treatment services in a work release
for third and subsequent drunk driving
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Objective A: Meet all requirements
Judicial District, Department of
allowing the treatment program to
Stratton Center in coralville.
of contract with sixth
Correctional services
be maintained at the
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Tasks:
1. Staff the program with two and one-half certified
counselors to provide the required hours of trea~ment.
2. Provide opportunities for family members and other
concerned individuals to participate in the treatment
program of the clients.
Objective B: Provide aftercare programming for clients who
choose to remain in the Iowa City area upon their discharge
from the treatment program. ()
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Tasks:
1. Coordinate the aftercare service with other MECCA
aftercare programs and incorporate Hope House clients
into existing groups when possible.
ISAPDA TRAINING SUB-CONTRACT
,
/
Goal: Provide quality training at a reasonable cost for substance
abuse professionals and other helping professionals.
Objective A: . Provide twenty-four training opportunities
across the state during fiscal year 1996.
Tasks:
1. Based on the findings of the needs assessment,
schedule speakers, reserve rooms, and make all necessary
arrangements to accommodate the training.
2. Publish a calendar of training events and distribute
across the state to interested individuals.
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Objective B: Conduct an outcome evaluation of the training
program to determine its usefulness to the field of substance
abuse. '
Tasks:
1. Design a written evaluation instrument.
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3. compile the results of the evaluation to the Iowa
Substance Abuse Program Director's Association and the
Iowa Department of Public Health, Division of Substance
Abuse and Health Promotion.
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;.
IMWt SERVICE AGENCY BUDGET FORM
city of Coralville
Johnson County city of Iow~ city
United Way of Johnson County
Director
Rn""'r~, r.. Jackson
Mid-Eastern Iowa community
M~n~~l H~~l~h r.pn~pr
507 East Colleae'Street
-1119) 338-3B13
Rebecca Woodhouse
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CUECK YOUR AGENCY'S BUDGET YEAR
/lgency Name
Address
phone
Completed by
Approved by Board
1/1/95 -
4/1/95 -
7/1/95
10/1/95 -.
12/31/95
3/31/96
6/30/96
9/30/96
on
09/14/94
(date)
x
COVlfR PAG! .
Program SummarYl .(Please number programs to correspond to Income & Expense Detsil,
, Le., 'program 1, 2, 3, etc.)
1. PsychotherapylPsyc~iatry Services: Evaluation and Treatment.
2. Senior Peer Counselin~: Outreach Peer Counseling to Seniors
* 3. Psychosocial Rehabilitation: rMe management sleil! training in a structured
rmvironmont
* 1. Day Treatment: Structured Treatment Program for Community Support Program clients
*.5. Clubhouse: Pre-vocational and client driven programming
+ 6. Supported Living: In-home assistance for daily living sltius
~ 7. Homeless: Persons 1d th Hental Disorders - Outreach and Coordination
B. Consultation and Education: Pl;Jllning, IIdvising, and Education of Public and
of Service Providers; II Prevention Program
* Please Note: This year's budget reflects a redefining of continuing programs CD
within our community Support Program. Programs 3, 4, 5, 6, and 7 fall under the umhrella
of Community Support programming. Programs 3,1, and 6 replace what 1VclS called 0',
Corrununity support Services in our prior year's budget." .
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4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
$ $ $
7,500 B,OOO 20,000
FV94 FV95 FV96
$ $ $
$ 76 t ,630 $ 792,09'i $ 839,600
,-
$ $ $
()
1 370
United Way of Johnson County _.
Does Not Include Designated Gvg,
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city of Iowa City
.10hnson County
City of Coralville
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AClUAL '!HIS YEAR ~1'1ill
lAST YEAR mm:crED NEXT YEAR
Enter Yoor .l\qencyls Budget Year => 7 /93-6/9~' 7/9~-6/9'i 7/95-6/96
1. 'lUl'AL OPERATING roCGET .
(Total a + b) 2,124,176 2,258,096 2, 3~8,285
a. canycver Balance (Cash 664,518 696,058 664,3~9
fron line 3, previous colUllU'l)
b. Incx::tre (Cash) 1 ,~59, 958 1,562,038 1,683,936
2. '1Ul'AL EXPENDl'lURE'3 (Total a + b) 1,470,920 ] ,561,187 1,683,974
a. Administration 350,968 366,797 372,900
b. PI'cytdul Total (List Frogs. BelCM) 1,119,95?' 1 , 19~, 390 1,311,074
.
1. Psyc~otherapy/Counsclin~r ' 796,90~ 860,120 951,OBl
2. Senior Peer Counseling 32,754 H* 7.3,~81 ?~,446
3. Psycho social Rehal) 175,049 181,016 177,784
4. DilY Treatment 17,'517 ]'i/5~7 16,080
5. Cluhhouse 47,646 50,076 49,9B4
'6. Supported LivIng ** 0 17.,0!iR 19/745
7. Homeless 37,692 30, 16~ 39/520
8. Consultation & Education II ,590 11,920 12,~31
~~Supported Living program costs were i clurled in psy no social Hen ~ for the 94F) .
~ 7/QtJ "0 \"'>r'~n ,,,,Inn ~ ,..n"~ ~hl"
I 653,556 I 696/909, I 664,311 I
3. ENDING BAIANCE (SUbtract 1 - 2)
4. m-KINJ) SUPf(lItl' (Total from 26,670 3tl,920 14,920
Page 5)
5. NOO-cASH ASSE'lS . 569,921 530,36~ tl87,364
Notes am ecmrents:
Line 3: $653,556 $696,909 $66,1 , 3ll
Me1 Rael, Capi tal E::pendi tllres 93/030 ]'5/140 1,000
Lmm:Depreciation (57/536) (51,000) (44,000)
~~0n: Revenue recogni7.en on Cant. l~nn 7,000 7/000 7,000
Equity at yoar end(Carriec Fonmd to j696 / 058 ;$664/349 .$628/311
line 1a nm:t column)
C2.sh, Reeeivahles & prepaids $226/~~7 "\\,roceerls from the CDBG
PrOp0rty and F.quipmllllt 'j69,92~ nre accounted for as
Less rilya'1lcs ( ~J,730) cleferrc:Kl revenue. Revenue
',Lass Balanca of Contingent Loan ( 56/583) is neing recognized over
.' .J696,058 10 years.
2
BlOOET S{HlARY
AGENO! Nicl-Eastem IOI{a COITlllunity Nental Health
Cent,er
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rf!suHing in a projected clecrease in program costs (luring the current fiscal year.
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AGENCY Mid-Eastern 1o~m Communi tv Mental Health
Center
AClUAL '!HIS YEAR OOu;J:;l'Jill AIMINIS- Fro3RAM m:JGRAM
Il\ST YEAR maJECI'ED NEXl' YEAR 'ffiATIOO 1 2
7/93-6/94 7/9iJ-6/9. 7/95-6/96 rsych/psy SPC
1. l.ocal F\m:ii.n;J soorces - 987,OiJO 252,662 518,563 16,000
T,;d- - . 876,884 916,720
a. Jolmson COlmty 761,,630 792,095 839,6.00 220,322 474,663
b. City of leMa City
c. United Way 7,625 11, 000 20,200 16,000
d. City of Coralville
e. Cpdar County 6.:1,499 7),,239 8 3, 200 1),700 20,000
f. 1mm County 3B;599 3B,599 40,140 16,640 20,000
cr. Ced.Co.Care Facilitv 531 3,7B7 3,900 3,900
2. state, Federal,
-inn.. -f,ist ll.<>l,..,,, 177 .142 176 7BB 161,206 10iJ,B1B
a.101m City Schools 3,B60 1,040 1,040 .
b. Day Treatm8nt 5,620
c. Dual Diagnosis 2.30B
d. Homeless FN1 (Fed) 20,3B8 26,38B 26,388
e. John. Co. CO!1ml. Serv 66,178 72,940 75,B58 75,858
f. Disaster MH Servo 28,542 18,500
(;'. C cmn. Support rrog. 2),,123 1.8,960 213,960
fi. ali1dren & Adol. 21,123 28,960 28,960 28,960
3. contrH-.n-. ons/D:mations 2,981 3,500 3,700
lJgg,
a. United Way
lmit'IMted Givina 1,357 2,000 2,200 2,200
b. other Contribltions
1,624 1,500 1,500 1,500
4. Speclal Events - 3,945 4,000 tl,500 4,500
.
a. lC1IIa Clty Road Races 3,945 4,000 4,500 4,500
b.
c.
5. Net Sales Of Services 443,700 510,200 117 , 700 327,100
3131,858
6. Net Sales Of Materials
7. Interest Incare
5,554 5,600 5,000 246
8. Other l~~ BelCM
1..,...,11; 11,594 11 ,730 12,290 2,500 600
a. * 6,ltlO 6,180 6,5iJO
Rent
b.
Disability Reports 1,983 2,000 2,050 600
c. Consultation 1,050 [,100 1,200
n. Other income 2,421 2,450 2,500 2,500
'lUmL m<nlE (ShCM also on
? 1;= ii'll 1,459,9513 1,562,038 1,683,936 372 .862. %1,081 2'I,4iJ6
N~ and Comments: "Rental income from 507 E. College St.
the attic apartment).
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(the basement efficiency and
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AGENCY ~ti.d-Eastern Iowa Corrrnunity ~ta1 Health O'!nter
:INlDlE mmIL
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(continue::l) mx;RAM mxRAM ~ ~ ~ PRCGRAM
3 4 5 6 7 8
sych.. Peh Day Treat Clubhouse SUPP. Liy Horrel""" I' (' h Ii'
;L. Local F\lJ'rli.n;J soorces - 117,374 4.080 39.984 4,200 10.1<14
I T.;c:fo 23.983
a. JohnsOn county 72,374 2,080 39,984 23,983 4,200 1,994
b. City of Iewa City
c. united Way 4,200
d. City of COralville
e.
Cedar COtll1ty 45,000 1,000 1,500
--
f. Iowa County 1,000 2,500
a. Cedar Co. Care Fac.
2. state, Fe::leral, 26,388 1,040
-r.i~ Rol,.,.r
a. I.C. Schools 1,040
b. Day Treabrent
c. Dual Diagnosis
d. Hareless PM! (FedL :1h.IRR
,
e. John. Co. Comn. SVc
f. Disaster ~lli Serv.
g. CSP 28,960
h. O1iJ.dren to linn 1
3. Contril:utlonsjD:matlons ,
a. United Way
Desianated Givina
b. Other contributions
4. SpeClal Events -
T.i~ Rol,.,.r
a. Iewa Clty Road Races
b.
c.
5. Net Sales Of Serllces 30,000 12,000 10 ,000
13,400
6. Net Sales Of Matenals .
7. Interest Irla:llre
2,362 2,392
8. other _7 List Be1CM 1,450
~ 6,540 1,200
a. Pent 6,540
b. Disability Reports 1,450
c. Consultation 1,200
(1. ""hor ~
'lUl1lL INOJm 177,784
16,080 49,984 39,745 39,520 12,434
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EXPmJI'lURE IEr1\IL
AGENcr Hid-Eastern 101m Communitv Hental Health
Center
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AC'lUAL '!lITS 'lElIR 1l1~l!.'l'W J\IlolINIS- mcGlWI m::GlWI
IAST 'lElIR mamtl'ED NEXT 'lElIR 'ffiATIOO 1 2
7/93-6/91 7 /94-6/9~ 7/95-6/96 Psych/Psy "SPC
1- Salaries 903,028 1,028,509 1,1tJO,858 2tJ6,782 6?3,001 16,400
2. ~loyee Benefits 239,145 55,249 127,783 3,~19
ani Taxes 185,676 212,487
3. staff Devel~t 350
14,257 16,361 17,375 4,000 8,200
4. Professional Fees 13,524 1.4,531 12,764 9,145 3, J.:j9
<; Consultation 4.253 500
6. !:\Iblications ani 2,575 517 1,643
SUbscrintions 2,215 2,397
7. DJes ani Me.mbe.rshi.ps 3,625 3,732 3,919 50 3,185 11
8. Licenses and Fees 20 20 20 20
9. Rent -Building, Equip. 3,220 4,499 4,709 39 68
and Vehicle .
10. utilities .
14,585 15,312 16, 146 3,098 7,863 152
11. Telephone 11 ,602 12,158 12,815 2,836 5,5~~ 525
12. Professional Supplies 209 219 230 23
13. Office SUWlies ani 24,608 23,072 24,409 9,334 9,16" 551
Postaae
14. Equipnent & Bldg. Pure
~ ~~ior_R~n~irs 93.038 15.440 1,000
15. Equipnent/?rop8rt.l' 39,813 42,158 42,211 23,707 12,27; 451
Maintenance
16. Printirx1 ard !:\Iblicity 3,371 5,635 5,917 2,64' 386
17. local Transportation 7,506 1,55E
7,196 7,955 1,480 157
18 . .Insurance 19,521 * 27,672 24,036 4,171 14,46~ 427
19. Audit 11 ,750 10,000 10,000 10,000
20. Hedical Supplies 56 100 100
21. Interest
22. Recruitment 5,999 1,950
23 \ other (Specify):
Real Estate Taxes 668 701 736 736
24. Prog. Activites/Suppli S 4,553 5,870 6,311 402 2,281 525
25. Food 10,732 9,841 10,333 1,134 1,167 158
26. Emergency Agreement 12,000 1e,000 14,560 11 ,374 534
27. Medication & Lab Tests 72,979 78,000 78,000 78,000
28. facilitators- .
Batterers' Groups 3,975 7,200 7,200 7,200
19. r~ss on Disposal of As ets2,589
30. Miscellaneoud 1.545 1.621 650 20r 250
'lUI'hL F.:XPrn3ES (Show also 1. 470.920
" Ii ,.,,,,'"1 1.<;fil.1R7 11,fiR1.Q74 17?onn 0<;1 ?4~
- Hotes am Cl:lIlIrents: /, Inflated due to Nilcox "tail" (professional liability insurance paid to cover claims
arising after a psychiatrist leaves employment).
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EXPmIJI'lURE IErAlL
(a:mt:.inued) rnooRlIM PROGRAM mx;RAM POOGR1\M PROGRlIM PROGRlIM
3 4 5 6 . Homeless .C &BE
Psych.Reb Day Treat Clubhouse SUpp.L1V
1. Salaries
,. 119,648 11,610 24,054 29,990 29,214 10,159
., E)lployee Benefits
.- 28,161 2,670 5,777 6,689 6,722 2,275
arxl
3. staffDevelopnent
2,525 200 700 1,000 40C
4. Professional Fees 155 300 2~
5. O:ll1sU1.tation
6.' NJIications arxl
SUbscriMions ' 105 53 105 100 52
7. I)]es arxl ~ps 483 84 5" 53
J
8. Licenses and Fees
9. Rent -Builcling, Equip.
and Vehicle , 3,957 525 120
10. utilities
1,621 181 2,985 125 121
11. TeleJ.i1one 3,050 . 47 432 75 258
12. Professional Supplies
13. Office S\JI:plies and
3,317 176 925 350 589
14. Equipnent:& Bldg Purch ' ,
. & Maior Renairs 1,000
15. Equipment/property .
Maintenance 2,453 226 2,665 , 150 287
In. Print~ ani NJIicity 1,409 36 1,274 69 96
17. lDcal Transportation 3,690 567 400 105
'I
, ,'. Insurance
2,616 334 1,201 377 447
19. Alrlit
20. Medical Suooleis 100
21. Interest
22. Recruitment
23. other (Specify):
~e;ll Estate Taxes
2~. Prog.Act!vites/Supplte 1,680 295 630 200 298
25,. l10nn 1.574 6.300
26. Emergency Agreement 1,040 168 491 167 786
_?J.:. M'pni ("at.; on h. T.ah 'I'P.i'lt.i'l
28. Facilitatorsl,'
Battereri3' Groups
,29. Loss on Disposal of As ets
_lQ. l1iscellaneous 200
'lUI1\L EXl'mlrn (Show also 39,52C
rm ~ '-. L ',hl 177,784 16,080 49,984 39,745 12,434
lIotes arxl a...1"~lts:
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; AGrnC'i "ad-Eastern Iowa Comllunitv ~Ental
Health Center ,
~l'l T ARTF.n J.:a;ITIONS ACIUAL '!HIS YEAR aJJ:'GETED % ,
Fl'E* IAST YEAR J?roJECl'ED Nm YEAR mANGE
Position Title/ last Name Iast '!his Next ()
--'
Year Year Year
.
- -
(see pages 5a, 5b, 5c)
- -
- - -
Total Salaries Paid & Fl'E* - - -
Frall page 5c, ~6. 73 9.78 1.21 903,028 1,028,509 1,140.85R lO.g -
* Full-Time Equivalent: 1.0 = full-tilrer 0.5 = half-timer etc.
.
~Cl'ED FUNI:S:
(Ca1Tplete Detail, Pages 7 and 8)
Restricted by: Restricted for:
. Ibnor Consultation-ICCSD 3,860 1,040 1,040 0.0
Ibnor Hareless Oltreach 26.38R . 2fir1RR 26.3fl8 n n
Ibnor OP Services & Medica. 68,178 72,940 75,858 4.0
Ibnor Disaster MH Services 28.542 1R,SOO (100.0)
Ibnor Corrrn. Support Pragran, 21,123 28,960 28,960 0.0 (])
..~
Ibnor Orild & Molesc. Svc. 21,123 2R,g60 2RrqfiO 0.0
-, 0
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MA'TaIDlG GRANrn
GrantorjMatched by:
$ 1,205/ $ 1,760/ $ 1,888/ , ,
UI \'K)rk Study/Johnson County S 42fi $ fi21i 5 744
$ 26,388 $ 26,388/ $ 26,388/
FederaH1:Kinney (Haneless) Johnson Co. $ 11,413 $ 11,776 $ '13,132
'!
ill-KIND SUPmRl' u~mIL
Se!Vi~fVolunt:eers
* Senior Peer Oounselors 24,750 33,000 33,000 0.0
Material Goods
Space, utilities, etc. Oourthouse 1,920 ...
Senior Center (IC) & IA 00. 1,920 1,920 0.0 I
other: (Please specify) .
'lUI'AL ill-KIND SUPNRT 0.0 (;
1.6,670 34,91.0 34,91.0
** FY 1994 Estimate of 2,250 hours @ $11.00/hour 376
FY 1995 & FY 1996: 3000 hours @ $11.00/hour . ,
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Exec. Dir ./Jac]eson
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lIGENCY Hid-Eastern Imra COImlunity Mental Health
Center
FTE*
AC1Ul\L '!HIS YEAR EUU.;t;n;u %
u.sr YEAR maJECl'ED NEXT YEAR CfWfGE
7/93-6/94 7/94-6/95 7/95-6/96
55 , 19~ 57,402 59,698 4.0
1,580
41 ,466 44,299 46,071 4.0
31,975 33,574 34,917 4.0
29,581 30,764 31,995 4.0
-
4,459
24,058 23,352 24,286 4.0
,
27,663 34,760 36,150 4.0
31,892 33,487 34,826 4.0
25,713 26,426 27,483 4.0
35,976 35,256 36,666 4.0
1,017
25,309 26,321 27,374 4.0
19,140
21,848 23,994 24,954 4.0
21,250 31,200 **4.0
29,750 43,680 **4.0
37,500 40,068 41,671 4.0
9.811 30.982 32,448 ***4.0
11 , 190
24.710
26,109 27,283 28,374 4.0
Last '!his Next
Year Year Year
1.00 l.00 1.00
Coord. Outpat. Serv/Laube 0.04
Coord. Outpat. Serv/Trefz
Clin. Soc. l'/lcr/Brodersen
0.97 1.00 1.00
---
1.00 1.00 l.00
Clin. Soc. l'/ler/Dunnington 1.00 1.00 1.00
Clin. Soc. l'/ler/Hale 0.14
Clin. Soc. l'/ler/Hayek
clin. Soc. l'/Icr/Hines
Clin. Soc. l'/lcr/Jaecques
Clin. sot. l'/lcr/Pini
Clin. Soc. I'/Ier/Thielman
Clin. Soc. l'/ler/Trefz
(l1in. Soc. ~ner/I~allace
0.750.700.70
0.88 l.00 1.00
1.00 ] .00 1.00
0.89 0.88 0.88
0.94 0.88 0.88
0.03
0.750.750.75
Clin. Psych/Weinberg 0.46
J * F\1ll-tirre equivalent: 1.0 = full-tirre~ 0.5 = half-tirre~ etc.
\.,,) (*,'\ Percentage shmm is based on rate of pay - note change in P.T.E.
_ ** Percentage shOlm is based on rate of pay at end of year.
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Clin. Soc. l'/ler/To Be Hired
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Counselor/Knepper
Counselor/Knobbe
Counselor/~Ellerup
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0.71 1.00
_ 0.71 l.00
1.00 1.00 1.00
0.33 l.00 1.00
0.38_
0.91__
1.00 1.00 1.00
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l':lSi tion Title; laSt Name
Counselor/Hurray
Counselor/Offutt
Counselor/Schmitz
Counselor!Nood
* ~~
Counselors/To Be Hired
Counselor/To Be Hired .
P~yrhintrist/Hnmdan-A]len
Psychiatrist/Murawski
Psychiatrist/Nilcox
Psychiatrist/To Be Hired
Fema Temporacy Staff
Stlld(>n~. Interns
IntaJ(e Coord./Meinel(e
BllSi ness Manager /\~oodhouse
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Billinq Clerk/Minid(
Boo!()(eeper/Tharp
Systems Han./To Be Hired
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AGENCY Mid-Eastern IOl'Ia Corranunity Mental Health
Center
FrE*
last This Next
Year Year Year
0.07 0.99 Lbo
0.53
0.08 1.00 1.00
1.00 1.00 1.00
0.13 0.50
_ 0.33 1.00
0.82 1.00
0.260.11
1.00 0.12
_ 0.50 1.00
Q..5.l Q...5Q..
Q..J.2. Q.J.Q. -
0.96 0.94 0.94
1.00 1.00 1.00
---
l.00 1.00 1..00
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1.02 1.00 1..00
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_ 0.13 0.25
ACIUAL 'IHIS YEAR WlX.;l!;l'lill %
IAST YEAR moJECI'ED NEXT YEAR amNGE
7i93-6/94 7/94-6/95 7/95-6/96
1,425 21,687 23,119 ***4.0
15, 187
1,667 20,467 21,632 ***4.0
26,234 27,283 28,374 4.0
1,,560 ,6,490 **4.0
6,667 20,800 **4.0
.
106 , 364 135, 200 **4.0
43,474 18,200 000.00)
.
116,953 15,064 (100.0)
57,500 1.19,600 **4.0
Hi.qqO l'i.fiqq (100.0)
'8.069 6.293 UOO.O)
26,610 26,830 27,903 4.0
30,000 32, 100 33,384 4.0
19,282 20,053 20,855 4.0
19,359 20,010 20,810 4.0
3,125 6,500 H4.0
* FUll-time equivalent: 1.0 = full-time; 0.5 = half-time; etc.
** Percentage sho\~ is based on rate of pay - note change in F.r.E.
*** Percentage sho\~ is based on rate of: pay at end of: year.
**** To be filled with part-time employees.
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(,jit:1on Title/ tasl: "moo
Office Coord./Lovell
Secretarv/Andrishok
Secretary/Hahn
Secretary/HUltine
Secretary/~mlden
Secretarv/pantel
Secretary/Schiel
Secretarv/To Be Hired
secretary/Cedar County
Hork-1';~llrly/Offi~e Help
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1.00 1.00 1.0
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0.5l 0.19
0.68 1.00 1.0
l.00 l.00 l.00
0.90 l.00
0.95__
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0.58 l.00
0.25 0.25 0.25
.2:..11 0.15 0.1:-
Cleric,,] /Kelly services ..9.09 0.30
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1\GENCY Mid-Eastern I01~ Community Mental Health
Center
IIC1U1\T., TIHS YF./IR rowt;rw ,
U\ST YF./IR mlJECl'EJ) NEXT YF.I\R awm:
7/93-6/94 7/94-6/95 7/95-6/96
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0 29,324 29,910 31,106 4.0
8,744 3,488 (100.0)
0 11 , 357 17,306 17,998 4.0
16,310 18,963 19,722 4.0
. 15,637 18,387 ***4.0
18,097
3,523 5,513 5,734 4.0
9,333 16,640 **4.0
3,761 3,911 4,067 4.0
1 426 626 7401 18.8
1,81t! 5,952 (100.0)
(1,769)
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903,028 1,028,509 1,140,858 10.9
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Totals Fonvard to Page 5 26.7 !!.:2 3.1.21
. FUll-time equivalent: 1.0 = full-time: 0.5 = half-time; etc.
C~* Percentage sho~m is hased on rate of pay - note dlange in F.T.E.
,** Percentage ShOlffi is based on rate of pay at end of year.
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nGF.NCY Mid-Eastern Iowa Communitv Mental Health
Center '
nCTllM, TillS VEnR BUDGETED
LAST YEAR PROJECTED NEXT YEAR
TnXES AND PERSONNEL BENF.FtTS
(I.lllt Rstes for Next YlIAr)
Flr.n (preta~ benef'
decrease FICA ~asel
"nemployment Compo
Workt'r's Compo
R..tirt'ment
Hl!alth Ineurrncp
Not all JU ndIv.
HI~Buted at full
Dl9llbillty Ins.
I,He Insurance
Long Tem Care
*Flex Benefit Fees
TorllI, "">
s 6.20 '" l( $ 961,8t4
t.45 % x $1,095,414
'" l( $
Reimbursable ^ccount
Rates , l( ,$
vary by employee type
8 '1< l( f1, 117 , 323
$ 163 !'''r m.,.: 30 lnrll v,
$ per mo,): fnmlly
(~:ome dec lwe
.83 'l<l($1,1t7,J23
$ 390.50 avg ]ll1r month
Rates based on age
$4.90 per mo.: 18 indiv.
"ow Fill" Below the Slllary Stlldy Cnmml.ttp.,,'s
Rt'commandat10n 19 Your Director's SAlnry?
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18 daY9 "er yesr for yp.Rrs to all
- -years
days per yesr for yeRrs _ to _
Mont s of Ol'erst on OUr ng
Veer: 12
Monday 8:30 am to 9:00 pm
Hours of Service:
Tues.-Fri. 8:30 am to 5:30 pm
VAcation Policy: Mllximum n,.,,.,rllnl 160 l10un
20 d8YS per ye8r for yeAr.1l _ to _ all
years
dsys per yesr [or yeArs _____ to _____
Holidsys:
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11 dsys per yesr
Work Week: Does VOllr Staff Freq1Jrmtly Work More "ours Per Week Than They "ere
Hired For? X Yes No
"ow Do Vou Compensatp. For Ov'!rtlmp.?
**(can accumulate up to eight hours
cc nsation time er month)
OlRECTOR'9 POINTS IIND RATES
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~ Tim~ Off -1L-- 1 1/2 Time Paid (clerical
~ None _____ Other (Specify) support staff)
Commento:
t** Part-time (less
than 20 hours per
weeltl employees
**** Full-time
psychiatrists
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STIIFF RENEFIT POINTS
Hinimum Hl.'Ildmum
Rp.Urement 61.3 $ 383 /Honth 0.0 130.7
IIp."lth In!!. 12.0 $ 140 /Hnnt.h 0.0 12.0
DIRAbi11ty Ins. 1.0 $ 40 /nonth 0.0 1.0
LICe Insurance 0.5 $ 22 /Ilnnth 0.0 .5
Dp.ntlll In!!. 2.0 $ 17 /1~nl1th 0.0 2.0
Vacation Days 20.0 $ 20 nny" 0.0 20.0
Ilolidays 11.0 $ 11 nnyn 0.0 11.0
Sick Leave lR.n $ 18 nriYIl 0.0 _.16.0
J,onq rem Care 0.6 $ 1 /Mnnl:h 0.0 . 0.3
Flex. Benefits __~~Month 0.0 0.0
Point Total 127.2 ***0.0 ****203.5
*neginning in 1/91 the center adopted a flexible benefits plan allOldng
employees to receive tax-free income Ilhen suhmitting health 8. dependent
care receipts. TI1e center pays the monthly administration fee.
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Mental Health Center
..
'(Indicate NIA if Not Applicable)
DETIIIL OF RES'rRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
II. Name of Restricted Fund _~Ol;a.r.it,y ~l"hnn'niRt.r;rt. (E1emenl;~ry Schools)
1. Restrict,ed by: _De_t:.~,r.!:~,en~ of Education
2. Source of fund: Federal Government
3. Purpose for which restricted: Early identification of seriously emotionally
distraught children and subsequent intervention.
4. Are investment earnings available for current unrestricted expenses?
'Yes X No If Yes, what amount:
/ 5. Date when r;estriction became effective: 4-1-94
" 6. Date when restriction expires: 3-31-95
. -0-
7. Current balance of this fund:
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B. Name of Restricted Fund Programs for Assistance in Transition from Home1essness
( PATIO
1. Restricted by: Division of MH/MR/DD, Dep't. of Human Services, State of Iowa
Federal .
2. Source of fund: Government - Stewart B. McKinney Projects for Assistance in
Transition from Homelessness (PATl-I) Formula Grant.
3. Purpose for which restricted: Outreach services to homeless persons l,ith
mental illness.
4. Are investment earnings available for current unrestricted expenses?
Yes X
No If Yes, what amount:
5. Date when restriction became effective: 7-1-94
6. Date when restriction expires:
6-30-95
7. Current balance of this fund:
-0-
C. Name of Restricted Fund Jolmson County Corranunity Services Fund
1. Restricted by: Johnson County
2. Source of fund: State of IOI,a
). Purpose for wh ich res t dcted: outpatient therapy, psychiatry services, and
medication fund.
4. Are investment earnings available for current unrestricted expenses?
X
No If Yes, what amount: All
Yes
5. Date when restriction becrlme effective: 7-1-94
6. Date when restricti,on expires: 6-30-95
7. Current balance of this fund: Approximately $3,200 at mid-September, 1994
7
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(Indicate N/A if Not Applicable)
AG EN C Y .Mid::Ea.sJ:..e.rI-Communi ty
Mental Health Center
DE'fAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
D. Name of Restricted Fund Crisis counselina Assistance al1d Training Froqrarn
1. Restricted by: Division of ~fiI/MR/DD, Dep't. of Human Services, State of IOIffi
2. Source of fund: Federal Government
3. Purpose for which restricted: Disaster mental health services.
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when J;"estriction became effective:
6. Date when restriction .
expires:
. of this fund:
7. Current balance -0-
1-1-94
9-30-94
E. lIame of Restricted Fund Community Mental Health Services Block Grant
1. RestriCted by: Division of MH/MR/DD, Dep't. of Human Services, State of IOIffi
.
2. Source of fund: Federal Government
3. Purpose for which restricted: Community support programminq.
4 . Are investment earnings available for current unrestricted expenses? 0
Yes No If Yes, what amount:
X
5. Date when restriction became effective: 7-1-94
6. Date when restriction expires:
6-30-95
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7. Current balance of this fund:
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F. Name of Restricted Fund Corrununity Mental Health Sl:!rvices Block Grant
1. Restricted by: Division of MH/MR/DD, nep' t. ,of Human Services, State of IOIffi
2. Source of fund: Federal Government
3. Purpose for which restricted: Coordinated services eE,.ogram for children
and adolsecents.
4. Are investment earnings available for current unrestricted expenses?
I
I I Yes X No If Yes, what amount:
I
5. Date when restriction became effective: 7-1-94
6. Date ~lhen restriction . 6-30-95
expues:
~, 7. Current balance of this fund: -0-
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,. Mid-Eastern Iowa community
C AGENCY HI STORY AGENCY Mental Health Center
(Using this page ONLY, please summarize the history of your agency,
emphasizing Johnson county, telling of your purpose and goals, past and
current activities and future plans. Please update annually.)
The mission of the Mid-Eastern Iowa Community Mental Health Center is to
promote mental health, to provide a comprehensive range of accredited
community mental health services, and to participate with other helping
agencies in serving community human services needs. Since its establishment
in 1969, the Center has vigorously pursued its mission, successfully
developing a pattern of services that is efficient, is responsive to
community needs, and which has a reputation of striving for excellence.
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The Board of Directors is the pOlicy-making body of the Center. From each
county served by the Center (Cedar, Iowa, and Johnson counties), five persons
represent their county on the Board. Through the years, over one hundred
people have served on the Board.
The Center opened in 1969, offering outpatient Psychotherapy and Psychiatry
Services, consultation, Education and Evaluation Services, which have been
augmented by community support Program Services, and Emergency Services.
Beginning July 1, 1991, we were able to 'relaunch the Senior Peer counseling
Program under the auspices of our Center. We've also added a Homeless ()
< Outreach program which has been incorporated into our Community Support
("program Services for Persons with Mental Illness. ' The Center also strives
_' for community involvement, with our staff serving on boards and consulting
with local agencies.
Current activities a~ well as future plans will involve our need to both
influence and respond to a health-care re~orm environment. An illustration
of this is the process of restructuring our Community support Program for
persons who have a severe and persistent mental illness. The states Medicaid
mental health managed care initiative will require a clearer' illustration of
alternative services that we provide beyond traditional outpatient
psychotherapy and psychiatric services. We currently provide many of the
services that will be requested, but they will be more clearly described for
purposes of Clarifying cost centers and determining how we price our
services.
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Clearer and more stringent utilization management procedures will be a
requirement in this new health care environment. This, in turn, will place
new demands both on clinical, administrative, and support staff. It will be
imperative that we become even more proficient in our tracking of clients.
Thus, our management information systems will have to be improved and putting
new systems in place in a more timely fashion will be required.
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AGENCY Mental Health Center
ACCOUNTABILITY QUESTIONNAIRE
A. Agency's Primary Purpose:
To promote mental health, to provide a comprehensive range of accredited
community mental health services, and to participate with' other helping
agencies in serving the health and human service needs within the
community.
B. Program Name(s) with a Brief Description of each:
1. Psychotherapy/Psychiatry Services: Evaluation and Treatment
2. Senior Peer counseling: outreach Peer Counseling to Seniors
3. Psychosocial Rehabilitation: Life management skill training in a
structured environment
4. Day Treatment: Structured Treatment Program for CSP Clients
5. Clubhouse: Pre-vocational and client driven programming
6. Supported Living: In-home assistance for daily living skills
7. Homeless: Persons with Mental Disorders - Outreach and
Coordination
8. Consultation and Education: planning, Advising, and Education of
Public and of Service Providers; A
Prevention Program
C. Tell us what you need funding for:
To help finance the above programs which are aimed at treating mental
and em9tional disorders, strengthening and treating 'families, reducing
rates of hospitalization and improving the quality of life of the people
served.
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rD. Management:
L Does each professional staff person have a written job description?
t.
No
Yes X
2. Is the agency Director's performance evaluated at least yearly?
Yes X
No
By Whom? ~lCecutive Committee of,
Xhe Board of Directors
E. Finances:
1. Are there fees for any of your services?
Yes X
No
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If Yes, under what circumstances? Ability to pay.
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TlGEMCY ccmnunity M:lntal Health Center
(
c) Please discuM your aglOmcy's fund raising efforts, if applicable:
'!he counties, Uni ted Way, and fee collections are our prinery sourdeS of rroney.
~ also rely on state call1nmity service dollars which are allocated by the
Supervisors of Jolmson County through the planning council process. OJ!' Finance
camrl ttee as I\1:lll as the Executi va Crnmi ttee continue to discuss whether a' need
Program I Serv ice!'!: exists for other fund raising efforts.
ElIllmplll: ^ cHent IO'nter!'l thl'! Domestic Violence ShdEer and stays for 14
days. Later in the ~ame year, she enters thl'! Shelter again and stays
for 10 days: Undupl.lc<ltp.d Count 1 (client), DupliCAted Count 2 (Separate
Incidents), and Unlts of Sl?tvice H (Shelter Days). Please supply
Infor~ation about clients served by your agency during the last two
comolata budget years.' '
Enter Years -. FY 93 FY 94
. Dupl.lcated
t- Row many Johtis~m County la.
residents (including Iowa count 1,525 1,712,
City and corAlvllle) did tb. Unduplicated
your agency serve? count 1,249 1,320
2a. DupUcated Not Not
". "ow many Iowa city residents count Avail. Avail.
did your agency serve? "b. Undup lica ted
. Count 948 994
Ja. Dupllcated Not Not
1. \tow many coralville count Avail. Avail.
residents did your agency 3b. Unduplicated
serve?
~. count 137 167
- ~a. Total 118,305 127,892
L \toW many units of service
did your agency provide? ~b. To Johnson
county Residents 100,654 104,025
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Fifteen minutes of service.
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6. Pl~age discuss how ymlr agency measures the success of its programs.
Every three years I'.I;! are reviewed by the MlI-MR-DD Division of the State
~part:nent of IIU11'aJ1 Services for the purpose of being reaccredited.
JlpproxilMtely every 00 years I\1:l conduct a rather extensive client satisfaction
survey in all of our ll'ajor programs. As ll'anaged care becooes even rore praninent
within rrental health care, lie will need to develop a clearer quality assurance
process.
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AGENCY
Mid-Eastern Iowa community
Mental Health Center '
7.
In what ways are you planning for the needs of your service POPulation
in the next five years:
(]
The demand for outpatient treatment for children and families will -.
become ever more apparent over the next five years. We will need to
focus on child and family treatment within our outpatient therapy
program. Should we be the recipient of grant money from the federal
Center for Mental Health Services (CMHS), it would go a long way toward
providing for the mental health needs of children in this community. We
have two psychiatrists on our staff who are board certified in adult and
child which will allow us to more effectively meet the treatment needs
of children. We will have to work even harder to maintain chronically
mentally ill clients within the community since the number of hospital
beds in the state will be reduced. Meeting the mental health needs of
Iowa's elderly will clearly become a more prominent concern.
8.
Please discuss any other problems or factors relevant to your agency's
programs, funding or service delivery:
Because of health-care reform initiatives and specifically managed
mental health-care the changes both in the delivery of mental health
services and the financing and payment procedures are likely to change
significantly - both on the public and private/commercial sides. The
most immediate uncertainties for the community Mental Health Center is
due to the continued property tax limitations place on counties, the
Medicaid managed mental health-care initiative by the state and HF 2430 CD
(an attempt to equalize state and county funding) passed by the recent '.
state legislative session. All have dramatic implications for theO
financing of and structure of service delivery. J.
9. List complaints about your services of which you are aware:
I
The number of persons waiting to be seen for servi~e in outpatient
psychotherapy as well as the wait to see a psychiatrist.
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of ability to serve them? What measures do you feel can be taken to
resolve this problem?
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We do not deny service - but we are not meeting the demand for service.
The addition of staff persons the past three years as well as in this
fiscal year will go a long way toward continuing to solve this very
difficult problem. The increase of our productivity levels and of our
utilization management capabilities will also help to resolve this
problem.
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How many people are currently on your waiting list? 70
In what way(s) are your agency's services publicized?
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members of our "clubhouse" publish a bi-monthly newsletter that provides
for some publicity. (~,
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Mid~Eastern Iowa Community Mental Health Center
Overall Goal, Objectives and Tasks
of Each Service to be Provided
FY-1996
Overall Goal: To promote mental health, to provide a
comprehensive range of accredited community mental health services,
and to participate with other helping agencies in serving community
human needs.
Objective A: To provide outpatient therapy services to an
estimated 1,400 client systems in Johnson County, 140 client
systems in Cedar county, 115 client systems in Iowa County, as well
as serving 60 seniors through our Senior Peer Counseling program.
Task:
1. To increase productivity.
2. To increase utilization management capabilities.
3. To continue our efforts of providing senior peer
counseling services to seniors.
Objective B: To provide up to 500 hours of consultation and
education services in Johnson county, 60 hours in Cedar county and
40 hours in Iowa county.
Tasks:
1. To meet requests for consultation from community agencies
and groups.
2. To participate in coordinated planning with local groups.
3. To address local groups about community mental health.
4. To engage in planning with education bodies to promote
mental health.
5. To contribute to the development of mental health
professions through conducting research, presenting
papers at professional meetings, and publishing articles
in scholarly journals.
Objective C: To provide evaluation services for persons in
cedar, Iowa, and Johnson counties.
Tasks:
1. Pre-screen all persons seeking voluntary admission for
psychiatric care at a state mental heal~h institute.
2. Coordinate with judicial magistrates concerning people
who are in need of voluntary commitment.
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Mid-Eastern Iowa community Mental Health Center
3. Coordinate admissions with staff at mental health
institutes.
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Objective D: To provide community support program services
for about 200 persons in Johnson County and for about 25 persons in
Cedar county. To provide outreach services to 70 chronically
mentally ill homeless persons.
Tasks:
1., To offer intermediate care, development of community
living skills, and on-going treatment.
2. To ,provide opportunities for drop-in and socialization.
3. To provide day treatment services.
4. To review with other community providers the need for
enhanced crisis stabilization.
5. To refine and/or identify additional alternative services
for persons with a severe and persistent mental illness
wi th a particular eye toward further development of
supported living services.
6. 'To refine our outreach efforts to homeless persons;
objective E: To provide emergency services to about 200 0
persons a year in face-to-face interviews and about 3,000 telephone
calls a year.
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1. Contract with the Crisis Center to answer and refer calls
made'during nights and on weekends when the Center is
. closed.
2., Allow for times each day to respond to people needing
immediate care.
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3. To review in concert with the Crisis center, our after
hour crisis services, information sharing procedures and
planning for th~ future.
4. To review and upgrade our crisis stabilization services
in light of managed care requirements. '
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Mid-Eastern Iowa community Me~tal Health Center
Objective F: To provide up to 480 hours of practicum training
for students in mental health professions.
Tasks:
1. To provide at least weekly supervision of students.
2. To serve as adjunct faculty and teach courses in mental
health services.
3. . To participate in education planning and social work
accreditation.
Objective G: To continue our progress in providing efficient
and effective administrative, statistical, and office services in
order to support and coordinate programs and services.
Tasks:
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To provide and/or make necessary training available to
all business and support staff so that upgrading of
office operations will continue to occur.
2.
Provide administrative facilitation and guidance.
3. To' upgrade and/or increase our management information
system capabilities.
Resources Needed to Accomplish Program objectives and Tasks:
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'96' FY
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A budget of $1,683,974 to cover program and
administrative costs for all progra~ming;
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IlUMAN SERVICE AGENCY BUI1GET FORM
Director Joan Vanden Berg
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Agency Name
Address
Phone
Completed by
Approved by Board,:
City of Coralville
Johnson County City of Iowa City
United liay of Jolmson County
()
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95
4/1/95
. 7/1/95
10/1/95 .
12/31/95 .'.'_ ..._
3/31/96 _" ...
6/30/96 _....,X
9/30/96
on
q"l~ (14
I (da e)
COVllR PAGE
Program Summary: (please number programs to correspond to Income' Expense Detail,
1. e., Program 1, 2, 3. etc.)
1. BROADWAY PARENT SUPPORT: parent education, financial management, food and nutrition,
family literacy, child care co-op, outreach, information, referrals, counseling.
2. PHEASANT RIDGE PARENT SUPPORT: parent education, financial I1'anagement, food and
nutrition, preschool, child care co-operative, home-based family literacy, English
as a Second Language and other adult education, outreach, information and referral.
3. BROADWAY PREVENTION: afterschool activities, teen groups, tutoring, pre-vocational
programs, information and referrals, family counseling, outreach, transportation
mentoring at Twain.
4. PHEASANT RIDGE PREVENTION: afterschool activities, teen groups, tutoring, pre- (')'
vocational training, family counseling, outreach, transportation, mentoring program
at Roosevelt.
5. I BROADWAY DAY CARE: full-day care for 8 infants and toddlers, part-day care for
12 school-aged children at Broadway Street and 12 at Shamrock, summer day'care
for 24 schOOl-aged children.
6. PHEASANT RIDGE DAY CARE: (to begin once the building'has been completed) full-
day care for 8 infants and toddlers and 12 preschool children. Part-day care for
12 school-aged children.
7. PHEASANT RIDGE BUILDING ACQUISITION: It is our goal to purchase a building at
Pheasant Ridge and rrove our operations from a three bedrocxn apartment and rented
space on July 1, 1995.
Local Funding Summary : 4/1/93 . 4/1/94 . 4/1/95 .
3/31/94 3/31/95 3/31/96
United Way of Johnson County .- $ $ $
Does Not Include Designated Gvg. 48,000 48,500 60,000
-" -
PY94 F'I95 FY96
,.
City of Iowa City , - .:J5,000
"42 976 "
._~--_.- :-45...llilL_,_
Johnson County , , ,
" 30 .!..~QO ,I 31 720 '.' 60 000'
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City of Coralvill~ $ $ $
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AClUI\L 'IHIS YEI\R BUrGE:I'ED
U\ST YEl\R IIDJECl'ED NEX'f YEI\R
Enter Your lIgency's Iludget Year => 7/93-6/94 7/94-6/95 7/95-6/96
1. 'lUI'1\L OPERATING BlJ[GE'f
(Total a + b) 367,365 1,037,948 713,984
a. Carryover Balance (Cash
from line 3, previous column) 47,281 (1) 48,955 12,091
b. Incxllre (Cash) <20 084 988.993 701 893
2. '!UrAL EXPElIDl'IURES (Total a + b) 318.410 1 025 857 701. 893
..
a. Mministration 59.758 68.942 90.201
b. Prcgram Total (List PJ:cqs. BelC1l/) 258 652 956.915 611 692
1. Broadway Street Parent Support 83,543 66,982 68.056
2. Pheasant Ridge Parent support 39,241 '102.583 (3 72.432
3. Broadway Street Prevention 68 363 99.l50 99.291
4. Pheasant Ridge,Prevention 58.950 78.108 97 400
5. Broadway Street Day Care 0 81. 416 135 754
.
6. Pheasant, Ridge Day Care 0 0 138,759
-
7. Pheasant Ridge Building 8,555 528,676 0
8. '
3. ENDING Bl\UINCE (SUbtract 1 - 2) 1148.955 (2 jl 12.091 1112 , 091 I
4. nt-KIND SUPPORl' (Total from
Page 5) 86,994 117,111 136,101
5. NON-cFISH lISSE:I'S (4) 236,121 752,524 642.964
Notes arx:I Cements:
(1) Audit adjusted.
(2) Ending balance does not include $27,464 in grants receivable. Of the
total ending balance of $76,419, $59,420 is designated for a building
at Pheasant Ridge, $10,000 for Broadway building maintenance, and
$6,999 for general operating.
(3) Includes start-up costs of the new literacy grant.
(4 ) Non-cash assets include the Broadway street facility, Pheasant Ridge
facility (in FY95 and FY96), 3 vans and equipment, less depreciation.
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ACIUAL 'llUS YEI\R a.n::GEl'ED MMINIS- ffiCGlW1 PRCGIW1
'f.lIS'r YEI\R PROJECTED NEX'r YEI\R 'l'MTION 1 2
1. I.ccal FUrdirq Sources -
L: .l57.B36 2911.7G5 185.000 79.000 Ii 500 4.000
a. Johnson COUnty
30,500 Ji,720 6U,000 24,500 1,500 1,500
b. city of 1M city 42,976 45,000 65,000 27,000 1,500 1,000
c. United Way 48,125 51,37H 60,OOU 27,500 1.500 1,500
d. City of Coralville
e. City oE ICI CDI3G 0 150,000 0
,
f. IC Pub. HOlls,/ IIUD 36,235 16,667 0
2. state, Federal, I
_d"t- PJ:>1n.1 1 HI.(,ld 341t,046 276,586 63,056 67,432
a'Depot oE Education 57,024 15,[ ,077 132,024 63,056 67,432
b.ln. DepOt. oE Public
~r.dth I grant In I:P. r'il1T.Ii 37,210 42,000 29,757
c. lil. Dep 0 t. oE IJUlilan
Rights, Div. of J.Just. 16,3dO 81,530 67,200
d. lIead Start / IIUD 0 61,6'!5 47,605
e DHS / - DeC1.It Proiect 0 0,386 0
3. COntrH..tfo~ ons/Conations 2,757 3,050 3,500 2,500
a. united Way 2,053 2,050 2,500 2,500
~qi Givirvt
b. other COntrili.Itions 704 1,000 1, 000
, 4. Speclal Events - 3,953 10li,000 6,424 3,000
TAd- - ,
a. lCMa Clty Road Races 1,967 3,000 5,325 3,000
b. C . t 1 . D 100,UOO a
i1pl 11 CnlilPrtlgn
c. 'F d . . ,
un rill(nn~ 1,906 1,000 1,099
5. Net Sales Of SerVlces
0 10,060 17U,9U4(2)
6. Net Sales Of MaterTals
7. Interest Incolre
2,U84 2,000 t,OOD 1,901
B. other - List Below
T.......lnrlh..., """I 42,040 230,272 57,m 3,ll00 500 l,UOO
a. III\CI\1' r'lilint., other 17,6.10 45, 50U (l) 19,UUU 3,OUO 50U 1,000
contracts & ,!rllnts
b. USD/\ FooJ PrcxJCillO 0 9,772 3B,,179
c. Founudtion grants 25,00U 175 , 000 o ,
r",.. PD p,,; 1;1; n"
'lurAL rn<DIE (Show also on 32U,034 980,993 701 ,0~3 90,201 68,056 72,432
o"nt>'.11 ih\
Notes am Camrents:
(1) Inc1udr.s grants Ear Pheasant Rici~c huilciin(j.
(2) Ga:y cal'e services will be purchased :J b.v the Department of Human
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, (continued) PRCGRAM PRCGRAM PRCGRAM ffiCGlWl PR03RlIM PRCX;!Wl
J 4 5 6 7 8
,1. Local FUrding Sources - JO,OOO 58,000 4,000 5,500
, T,h:r~eu
a. Johnson County 10,000 20,000 1,000 1,500
b. city of Iowa City 10,000 2J,000 1,000 1,500
c. United Way 10,000 15,000 2,000 2,500
d. City of COralville
e. City or IC / CDOG
f. IC Pub. lIous./lIlJD
2. state, Federal, uO,OOO 36,957 li7,G05 1,536
. ' -T,;!'rl: ~''''J
a. Or.p't. of Eclllcation 1,536
b. la. Dep't. oE Public 29,757
Ih"l~hl <Jr;"I1~ IT) h' tl"lfl-rl
C. Iii. [leg't. of Hur,~ln GO,OOO 7,200
Hiuhts, iv. oE J.Just.
d. H~i1d Stilrt / HUD . , 47,6lJ5
I"IU" I n..".,,~, Prn',,,,..1-
3. contrihltions/D:mations 1,000
a. Uni~ed Way
ted GivilY1
b. other COntr.il::utions , 1,000
4. SpeCial Events - 656 443 l'lS 2,177
r: leu
a. Iowa Clty Road Races 148 2,J.77
b. ,
Cnpita1 Camp<dgll
c. -,
Fundmisinu 656 443
5. Net Sales Of Services 68,231 102,673
6. Net Sales Of Materials
7. Interest :IrlcolTe 99
8. other,-: List BelCM 0,635 2,000 15,671 25,873
Tr ." ul~_"
a. Hl\eM' lIIaint., other 3,OG5
contracts (l "rants iJ,6J5 2,000
b. "
USDA Food prQ(Jrmo 15, G71 22,308
,
c. Foundation grants
Fn.,. DD Rl1ilr1inn
'lUrAL IN<nIE 9,,291 97,400 13!i,75/j 138,759
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ACIUAL 'nlIs YEAR OOIXiE'l'ED AOONIS- POCGRAM PRCGMM
lAST 'iElIR ImJECl'ED NEXT 'iElIR 'l'RATION 1 2
1. salaries
215,026 330,17/1 464,793 G4 , I,) 9 -9.&.&28 40,194
2. .E)Jployee Benefits
and Taxes 30,954 <7,795 70 735 11 682 Rn~1 6,OG9
3. staff I):velopnent (l)
2,475 8,600 3,900 tj50 300 300
4. Professional
Consultation 0 100 laD 100
5. P..lblications and
SUbscrinl:ions 362 400 400 58 57 57
6. Il.tes and Memberships
810 l,OOO 1,000 220 130 130
7. Rent ( 2,)
0 6,577 4,200
B. Utilities (3 )
5,274 7,770 15,000 1,500 2,200 2,500
9. Telephone (3 )
2,701 4,000 6,300 900 900 900
10. Office Supplies and 1,698 1,875 2,000 1,400 100 100
Postaae
11. Equipnent 10,679 (13)",000 10,000 2,000 500 2,000
. "'ental
12. EquipnentjOffice 7,409 10,769 15 I OO\OJ) 1,500 2,500 2,000
Maintenance
13. Printing and Publicity 2,294 2,500 3,000 429 428 420
14. Local Tra.nsI:ortation 5,203 7,470 7,500 400 500 500
15. Insurance 12, 00(03) 021 1,154
4,652 5,584 1,976
16. Audit 2,691 2,700 2,675 2,675
17. Interest 1,046 . 905 762 762
lB. other (Specify):
DeQt Retirement 7,032 7,173 7,316 2,439
19. (1 )
Contract Services 550 12,000 5,000 5,000
20.
Proq. Costs/Youth In , 5,867 9,380 10,000 GOO 600
21.Food ( 4 (4)
Ed. Matpria1s/supp 6,l07 20,6G5 52,212 2,500 2,500
22.
Phl!ilsant RirJqe D1dq. 5,580 504,420 0
'!UrAL ~ (ShCM also ,.
2 "0':1 310,410 ,025,0~ 701,893 90,201. . 68,056 72,432
Notes and Ccrl1lNmts:
(l ) includes start-up costs for a literacy program and 'PR Building
(2 ) includes rent for office space until PR building is completed
(3 ) includes additional operating costs for PR building
(4 ) includes food for day care programs
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AGENCY ill.Hil jiJUHlllAJiJ Cl,I J I'LHS Ul" JuJll'ISUl~ LUUNl'i:
EXPF.1IDl'lURE r.ErAIL
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(continued) m:GRAM m:GRlIM PROORAM PRCGRAM PRCGRAM m::x;RAM
3 4 5 6 7 B
I,
,
1- SalCU;ies ii,G15 68,703 !l2,l;94 33,610
2. Ent>loyee Benefits 10,128 12,052 15,330 15,421
and Taxes
3. staff Cevelopment 300 300 1,125 1.,125
4. Professional
Consultation
5. Publications and 57 57 57 57
SUbscrint-ions
6. DJes and Mell1berships 130 130 130 130
7. Rent .. 4,200
B. utilities 1, 700 1,900 2,200 3,000
,
9. Telephone 900 900 900 900
10. Office SUpplies and lOll 100 100 100
Postarre,
11. Equipnent 750 2,000 750 2,000
Purchase/Rental
12. EquipnentjOffice 1,125 375 3.500 3,500
Maintenance
13. Printing and Publicity 423 429 429 429
14. Local Transportation 1,800 1.,800 2,000 500
15. Insurance 1, 820 2,151J 1,371 2,704
16. Audit
17. Interest
lB. other (Specify): 2,438 2,439
o".1bt l1!?tirml(mt
19.
Contr~ct Services
20. P.n.p r.l Cb'Jt.:;/{m!.:h !n:':nt. 3.500 3,500 1,000 800
21.f, . t,lil t,ld,11ii/Food 2,500 2,500 17,729 24,483
,0.
22~heasant Ridge Bldg.
'lUmL EXPE1lSES (Show also 99,291 97,400 135,754 138,759
, , i"",
Notes and Colmlents:
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UlSl'YEflH mOJECl'EU t1fJ('l' 'iFAA OlllNGE
215,026 330.174 464.793 440.8 %
[o'1'Eh
rooitiol1 'l'itle/ Last Umoo [,1St 'lIl1s Naxt
Year Year Year
~P. 53.
Total Salaries Paid & FrE*
1l.97 18.3 27.4
* l'\1ll..lr!me Equivalent: 1.0 '" full-t.lme: 0.5 = half-tiloo; etc.
REm'RICl'ED FUNts:
(O:iIplete Detafl, Pages 7 aJu B)
Restricted by: Restricted for:
All stalE + FBkal Qcmts Q:ant OJ1rti IRS 146,849 367 .013 276.586 -24.6%
\&ietyCl.Lb --
-100%
G:re:al Mills, cm;, otl'e:s El'msant Rid:1a BJ.ild. 65,00J 19O,OOJ 0
N:::X: B:ard of Dire.;Iu::; B.rildi.n:tIE'i:l.4:I LV 10,00J lO.OOJ 10.<XXl 0
Na:l:Is
l:mP1ING GIWrrS
Granl:orjMatched by:
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servlc:es/Volunteers * + 31. 6%
73.470 95,000 J22JXXJ
,
Material Goods + 94.4%
2 a:npJters, d:sIG, I:rJyS 1,500 --1800 3.500 ---
Space, utITIEles, etc. -100%
ft1:E ~ at flmsant Ri.d:e 8.292 .-M72 0
other I (Please specify)
lhiver:si.ty of :ra.a Wxk stu:ly 2,041 3,714 5,571 +50%
St:iIff ftrd:r.l thrcu:j1 V.i.stcl, ~fiEP, JIPlI 1,691 . ...Jl,]25 , 2J30 -75%
'lUrllL lli-KWlJ SUPfOlU' +16.2%
86,994 117 ,.!JJ, UQ.,.1O 1
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432 )( $15 -= 6,480
944B x $5 -= 47,241J
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1.lIS'!' YFJ\H mlJECL'ED llI'Xi' YFlIll aJANGE
--
(l)
?J,741J 3:J.,!;W J4,5W IJ
2J ,coo 27 500 J!h.GOO 4
, _,u
2l,COO 23,100 24,024 4
20,528 lJ3,080 19,~69 (2) ~
10,567 lr 1192 JJ,520 4
._;.L..!..
20 ,coo 20 BOO -<)..632 4
._~----
0 lU,4~0 14 ,040 4
0 16 ,COO 21.632 4
12,184 32,576 (2) 4
..46. ?70
0 7,040 16,760 4
20 ,coo 20 ,800 21,632 4
.
0 ll-t940 14,040 4
!;'Q,JX~ .2U,8W .1.L.GJ2 4
J2.J21 lB.720 19,4fig 4
2.047 ...1.lfJ.2 13,(XXl 4
~~ _ 112J.L_ ...91,028 (2) -1_
0 - 0 ~2u..r~Xl n/a
J&,HL__._ ~BW 6500 4
..;JJ_____ ,_:1
0 0 ]2,480 ~
0 10,COO 1~,4()J ~
0 . ..1&,640 .l1)O5 4
83il BSO LCOO 0
1,(]<)9 2,COO 3,COO 0
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(y
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(2) film reflects l-\~~Iel ch3rrp.
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AGENCY Neiqhborhood Centers of Johnson County
BENEFIT DETAIL
I
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ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTJIL ==)
30,954 47,795 78,735
FICA % x $
7.65 460,793 15,318 25,040 35,251
Unemployment Comp, % x $
.06 460,793 69 196 276
Worker's Comp, % x $
.4 460.793 1.731 1.309 1.843
Retirement % x $
Health Insurance $181 per mo. : 19 indiv. 13,836 21,250 41,365
$ per mo.: family
..
Disability Ins. % x $
Life Insurance $ per month
Other % x $
How Far Below the Salary Study Committee's
Recommendation is Your Director's Salary? within within within
ranqe ranqe ranqe
, Sick Leave Policy: Maximum Accrual ~ Hours Months of Operation During
12 days per year for years ALL to_____ Year: 12
Mon-Fri
days per year for years to Hours of Service: U30-5:30'
----- -----
regularly lrlalulerl ~ 01
eJEni.rgs arrlllS:llarls
Vacation Policy: Maximum Accrual 160 Hours Holidays:
10. days per year for years l~ 2
- -----
10 days per year
15 days per year for years 3 to 4
- -----
20 5 vears and over
Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? X Yes No
,A
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How Do You Compensate For Overtime? ~ Time Off
None
1 1/2 Time Paid
Other (Specify)
DIRECTOR'S POINTS AND RATES
STAFF BENEFIT POINTS
Minimum Maximum
Comments:
~ \..OtidrB less
t1m~tine<brot
rw:i,1,l: b:refits otl"er
tIm J;8id a:frCi tol.il:bys.
Part-tine ~
wxkirg rrore tIm 20 InJrs
a \lEEk re::Ell1,l: b:refits Q1 a
p:o-rate:.:ll:asis.
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Health Ins.
Disability Ins.
Life Insurance
Dental Ins.
Vacation Days
Holiday.s
I
Sick Leave
$ /Month
12 $ 181 /Month
$ /Mon th
$ /Mon th
2 $ incl jMonth
20 20 Days
10 10 Days
12 12 Days
12
2
20
1. 25 10
12
56
1. 25
56
POINT TOTJIL
398
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AGENCY Nei.gltorhx:d CEnters of .x:tre::n Cbmty
(Indicate NIA if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only--Exclude Board Restricted)
A. Name of Restricted Fund Substance Abuse Prevention
1. Restricted by: Federal Department of House & Urban Deve1oll1\8nt (HUD)
2. Source of fund: City of Iowa City Public Housinq Authority
3. Purpose for which restricted: Substance Abuse Prevention activities for
youth in Public Housing Units.
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective: 12/91
6. Date when restriction expires: ]1/94
7. Current balance of this fund: 0
B. Name of Restricted Fund Pheasant Ridqe Building Acquisition
1. Restricted by:
General Mills Foundation
2. Source of fund:
General Mills Foundation
3. Purpose for which restricted: Acauisition of Pheasant Ridge Building
, (,. 4. Are investment earnings available for current unrestricted expenses?
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No If Yes, what amount: All
5. Date when restriction became effective: 6/93
6. Date when restriction expires:
6/95
$32,000
7. Current balance of this fund:
C. Name of Restricted Fund Even Start
1. Restricted by:
Iowa Department of Education
2. Source of fund:
Federal Department of Education
3. Purpose for which restricted: Family literacy
4. Are investment earnings available for current unrestricted expenses?
Yes X
No If Yes, what amount:
5. Date when restriction became effective:
7/94
6/95
$40,000
6. Date when restriction expires:
7. Current balance of this fund:
399
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AGENCY ~ Cl:l1terS of Jcire:n Cb..nty
(Indicate NIA if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
.
A. Name of Restricted Fund Parent Support Proqram
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1. Restricted by:
Iowa Department of Education
Iowa Department of Education
2. Source of fund:
3. Purpose for which restricted: Parent Support proqram for families
with kids 0-3 years.
4. Are investment earnings available for current unrestricted expenses?
~_ Yes
No If Yes, what amount: All
5. Date when restriction became effective: 7/90
6.. Date when restriction expires: 6/95 ( continqent upon qrant renewal )..
7. Current balance of this fund: $19,008
B. Name of Restricted Fund Neighborhood School Partnership for High Risk Youth
1. Restricted by: Iowa Department of Health, Division of Substance Abuse
2. Source of fund: Iowa Department of Health, Division of Substance Abuse
3. Purpose for which restricted: Substance Abuse Prevention for High Risk Youth 0
4. 'Are investment earnings available for current unrestricted expensesi[)
Yes X
No If Yes, what amount: payment on reimbursement basis
5. Date when restriction became effective: 7/92
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6/95
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C. Name of Restricted Fund Juvenile Delinquency Prevention
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4. Are investment earnings available for current unrestricted expenses?
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No If Yes, what amount: payment on reimbursement basis
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5. Date when restriction became effective: 10/93
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(Indicate NIA if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Sourc~ Restricted only--Exclude Board Restricted)
C A. Name of Restricted Fund Head Start Day Care
1. Restricted by: Federal Housing & Urban Develo)Jl\ent
2. Source of fund: Federal Housing & Urban Develo)Jl\ent / Head Start
3. Purpose for which restricted: Day care for Public Housinq families ,
4. Are investment . available for current unrestricted expenses?
earnlngs
Yes X No If Yes, what amount:
" 5. Date when restriction became effective: 9/94
6. Date when restriction expires: ]/96
7. Current balance of this fund: 0
B. Name of Restricted Fund Juvenile Crime Prevention Camnunity Grant
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Restricted by: Iowa Department of Human Riqhts, Division of Juvenile Jllstir.e
Source of fund: IoWa Department of Human Riqhts, Division of Juvenile .lllstir.p
Purpose for which restricted: Juvenile crime r;>revention
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Yes X No If Yes, what amount:
5. Date when restriction became effective: 10/94
6. Date when restriction expires: 6/95
7. Current balance of this fund: 0
C. Name of Restrict~d Fund Intensive Summer Supervision
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2. Source of fund:Department of Human Services, Decategorization Projpr.t
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4. Are investment earnings available for current unrestricted expenses?
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If Yes, what amount:
5. Date when restriction became effective:
6/93
9/94
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6. Date when restriction expires:
7. Current balance of this fund:
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AGENCY teic\wdarl CFrlt1>rs of ,lincm C1mt-y
(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
~ (Source Restricted only--Exclude Board Restricted)
A. Name of Restricted Fund community Development Block Grant Funds Cf
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1. Restricted by: Federal Housing & Urban Development
2. Source of fund: Federal Housing & Urban Development
3. Purpose for which restricted: Buildinq at Pheasant RidQe
4. Are investment earnings available for current unrestricted expenses?
Yes X
No If Yes, what amount:
5. Date when restriction became effective: 7/94
6. Date when restriction expires: 6/95
7. Current balance of this fund: 0
B. Name of Restricted Fund Variety Club of Iowa
1. Restricted by:
2. Source of f~nd:
Variety Club of Iowa
Variety Club of Iowa
3. Purpose for which restricted: Buildin9 at Pheasant Ringp
4. Are investment earnings available for current unrestricted expenses?<:)
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No ' If Yes, what amount: All
5.'Date when restriction became effective:
9/93
, 6/95
$25,679
6. Date when restriction expires:
7. Current balance of this fund:
C. Name of Restricted Fund Variety Club of Iowa
1. Restricted by:
Variety Club of Iowa
2. Source of fund:
Variety Club of Iowa
3. Purpose for which restricted: Building at Pheasant Ridqe
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective: 9/94
6. Date when restriction expires: 6/95
7. Current balance of this fund:
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AGENCY N:i..gti:n:hxrl centers of J::tre:n Q:mty
(Indicate NIA if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted only--Exclude Board Restricted)
>
( A. Name of Restricted Fund Child Abuse Prevention
1- Restricted by: Iowa Chapter I NCPCA
2. Source of fund: Iowa Chapter I NCPCA
3. Purpose for which restricted: Parent Education
4. Are investment earnings available for current unrestricted expenses?
Yes X
No If Yes, what amount:
5. Date when restriction became effective:
7/94
6/95
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6. Date when restriction expires:
7. Current balance of this fund:
B. Name of Restricted Fund
1. Restricted by:
2. source of fund:
3. Purpose for which restricted:
4. Are investment earnings ~vailable for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7., current balance of this fund:
C. Name of Restricted .Fund
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1. Restricted by:
2. Source of fund:
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
7. Current balance of this fund:
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AGENC'l Nci.gliudca:l Qnters of J:::ln9;n Cl:u1ty
(Indicate N/A if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
A. Name of Board Designat~d Reserve: Cash Reserve
1. Date of board meeting at which designation was made:
o
9/90
2. Source of funds: Operating Budget
3. Purpose for which designated: Maintenance of Broadway Street Facility
and other emergency needs.
4. Are investment earnings available for current unrestricted expenses?
~ Yes ____ No If Yes, what amount: all interest earned
5. Date board designation became effective: 7/90
6. Date board designation expires: None
7. Current balance of this fund: $10,000
B. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are investment e?rnings available for current unrestricted expenses?C:)
Yes No If Yes, what amount:
5. Date board designation became effective:
6. Date board designation expires:
7. Current balance of this fund:
C. Name of Board Designated Reserve:
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date board designation became effective:
6. Date board designation expires:
7. 'Current balance of this fund:
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AGENCY mSTORY
, AGENCY Neighborhood Centers of Johnson County
,
(using this page ONLY, please summarize the history of your agency,
emphasizing Johnson county, telling of your purpose and goals, past and
C .current activitie~ and future plans. Please update annually.) ,
In 1973 the management and residents of the Pheasant Ridge Apartments approached the School of
Social Work to develop a program because of the problems they were experiencing in the
neighborhood. Child abuse, police reports, vandalism and disputes among neighbors all contributed
to a diminished quality of life in the complex, The Pheasant Ridge Neighborhood Center was
established in a three bedroom apartment with the goal of enhancing the quality of life in the
neighborhood, For the past 21 years the Pheasant Ridge Center has offered on-site educational and
recreational opportunities, connected people to resources in the community, and encouraged a sense
of community, Despite the limited space available for programs, conditions in the neighborhood have
improved significantly over the years,
The success of the Pheasant Ridge center prompted the Iowa City community to support the
expansion of the agency in 1988 to a second low-income neighborhood in Iowa City: Broadway Street.
Like Pheasant Ridge in 1973, the need for prevention programs was evident in the disproportionate
number of child abuse and police reports and juveniles on probation, ~eighborhood Centers joined
forces with Head Start and built a 6,000 square foot facility in 1990, Since the Broadway Street
Neighborhood Center has been in operation, the quality of life in the neighborhood has improved, as
seen decrease in child abuse reports.
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The Neighborhood Center con~pt is unique in that we bring programs to the people who would
otherwise have difficulty accessing services either because of transportation, child care, financial
constraints or a lack of knowledge of what resources are available, In addition to neighborhood based
C services, an important function of our agency is to connect our neighbors to other resources in the
community. Our agency works closely with 22 United Way agencies, The Neighborhood Center has
also developed successful partnerships with the Iowa City schools and the Iowa City Police
Department. Our collaborative efforts have decreased the number of drug dealers and gang
members in the area and have reduced the overall number of police reports, Our work with the
schools has helped parents become more involved in their children's education and has increased the
academic skills of participating youth.
..
Our agency strives to meet the changing needs our neighborhoods and our community, With the
recent welfare reform initiatives we have seen less of a demand for respite child care and a greater
demand for full-day child care. In collaboration with Head Start and the 4-Cs, Neighborhood Centers
will be initiating a day care program at Broadway Street in October of 1994 for families living in public
housing, We are excited about this venture as it will provide many families with opportunities to return
to school and/or seek employment. Through the VISTA program we will also have a mentoring
program housed at the Broadway Street Center to support women returning to work,
It is an exciting time for the Neighborhood Center as we prepare to move into a new facility at
Pheasant Ridge, Services at Pheasant Ridge have been extremely limited by space, By the summer
'f of 1995 we plan to be in the building with more options available to families, including day care funded
: I' through Title XX funds, With g~owth also come many challenges, the dollars we receive locally are
. i vital to the success our programs. We are requesting significant increases from the City, County and
:--~ United Way which will allow us to 'maintain program continuity and strengthen our administration,
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AGENCY Nei.ghborhood Centers of Johnson County
ACCOUNTABILITY QUESTIONNAIRE
A. Agency's primary purpose:
o
'i'o \,urk ~Iith low-inccrne families in the Broad\~CtY Street and Pheasant Ridge
neighborhoods to create an optimal living environment, connecting persons to
resources in the ccr.munity as well as offering neighborhood-oosed services.
B. Program Name(s) with a Brief Description of each:
1. BROADI1AY STREET PARENT SUPPORT
2. PHEASANT RIDGE PARENT SUPPORT
3. BROAD\i:AY STREET PREVmI'ION
4. PHEASNll' RIDGE PRE\mll'ION
5. BROADIiAY STREET DAY CARE
6. PHEASfu'1l' RIDGE DAY CARE
7. PHEASANT RIDGE BUILDING ACQUISITION
I'
* For program descriptions see Pg. 1.
C. Tell us what you need funding for:
Funds nre needed to support operations at two neighborhood facilities and one satellite
day care center. Funds are needed f.or the equivalent of 27 staff and operating costs.
.Our request this year includes funds to continue our delinquency prevention efforts.
The IOlla Department of Human Rights, Division of Juvenile JusH'ce requires that grantees 0
apply for local funding to continue their prevention efforts. It is critical for our"
agency to have stable, local funding to maintain continuity and flexibility of our services.
D. Management:
1. Does each professional staff person have a written job description?
Yes X No
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2. Is the agency Director's performance evaluated at least yearly?
Yes
x
By whom? ~rd of Directors
No
E.
Finances:
1. Are there fees for any of your services?
Yes X No
a) If Yes, under what circumstances?
.
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Only for day care services.
b) Are they flat fees
or sliding scale X
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AGENCY Heighborhoocl Centers of Johnson COllnty
c) Please discuss your agency's fund raising efforts, if applicable:
Grant-writing, the Hospi.ce Road Race, fundraising events (Le. Iil Fiesta del Ano
has becane an annual fundraiser), recyc1inC] cans and bottles.
F.
program/Services: '
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
complete budget years.
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Enter Years -+ i 7/q?-h/q1 17/q1-6/q4
1. How many Johnson county 1a. Duplicated
residents (including Iowa Count Nil N/A
city and coralville) did lb. Unduplicated
your agency serve?
Count 1. 900 1 865
2a. Duplicated
2. How many Iowa City residents Count not avail )le
did your agency serve? 2b. Unduplicated
Count bv area
3a. Duplicated
3. How many Coralville Count not avail, ble
residents did your agency 3b. Unduplicated
serve?
count by area
4a. Total 54,274 58,391
4. How many units of service
did your agency provide? 4b. To Johnson
County Residents 54,274 50,391
5. Please define your units of service.
Our uni~s of s~rvice,~re de~h,~ed as duplicated dient contacts. The lenlllh of contacts will; dil'l1ls varies greatly, ranl:in/j
from a five mlllute drop-ill to a three hour group activity. Por the agency, till' overall client contact is one hour, Listed
below Me lhe breakdowns for each program.
IDJ FY94
Broadway Street Parent Support 19,047 24,522
Broadway Street Prevention 19,573 15,922
PIll'asant Ridlle Part'nt Support 5,531 0,767
Pheasant Ridge Prevention 10,123 'II,lIlO
6. Please discuss how your agency measures the success of its programs.
It is the goal of each program to develop and implement measures of assessment that; I) lrack individual.lIld group
participant success and art'as to work on, 2) help staff plan and impleml'nt effl,ctive programs that best fit the needs of
families, and 3) l'ncourage goal setting by participants, It includes pre- and post-tests, SUrvl'Ys amd participation records,
In FY94, program participation records indicated a high level of involvement and commitment to activities. In the
Pheasant Ridge Prl.'vention Program, for example, 85% of youth participatii11l at till' bl'ginning of the year were still
involved in prollrams at the end of the fourth quarter. Similarly, of approximately 300 parents and children attending
. parent education sessions last year, 80% have "graduated" from a six-week session. 50% of those same families were
( ,involved in parent sessions longer than six months.
. Statislics on child abuse reports, juvenile crime and polin' rl'porls servl' as an indication of what is happening in
the neil\hborhood and guides programming activities. During PV94-, the numbl'r of youth in the Pheasant Ridge
ndghborhood inv(llvl'd in till' juwnill' justin' sysll'm dl'm'asl'd wlll'n tlll'Y II'l'rl' rt'gularly participating in Neighborhood
Center aclivitil'S,
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IIGENCY Nei<jilborhcxxl Centers of Johnson County
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
. Initiating day care programs this year will address the child care need that
families consistently rate as their highest priority. It is the agency's
goal to increase program staff allowing us to be open on tile week-ends and
more consistently in the evening.
8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
Maintaining continuity of service is an ongoing challenge. We have been
successful at continuing programs through grants; however, we realize that
the transitions are difficult for staff and sometime program participants.
Some sources of funding have voiced concern about the large amount of "soft
money" in our agency.
9. List complaints about your services of which you are aware:
*because of space limitations, the level of service at Pheasant
Ridge is not the same as what is offered at Broadway Street
*waiting lists
*lack of week-end hours
10. Do you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measures do you feel can be
taken to resolve this problem:
we currently have a waiting list for our child care co-op.program and the
afterschool and preschool programs at Pheasant Ridge. With additional
space at Pheasant Ridge we will be able to serve more families. Expanded
child care options at Broadway Street will help meet the child care demand.
How many people are currently on your waiting list? 4l
11. In what way(s) are your agency's services
Monthly newsletters
Articles/press releases in local newspapers
JohnsonCounty services Directory
United Way brochure
Flyers
Speaking Engagements
Community IIccess Cable 'Delevision
WSUI Radio
publicized:
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NEIGHBORHOOD CENTERS OF JOHNSON COUNTY
C FY 96 GOALS AND OBJECTIVES
GOAL I: TO ENCOURAGE INDIVIDUALS AND FAMILIES TO REALIZE THEIR FUll
POTENTIAL.
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OBJECTIVE A: To promote child growth and development through activities which
enhance self.esteem and self-awareness and build academic and social skills.
Tasks: 1, Provide child care co.op sessions each week for 60 children under 3
years.
2. Offer preschool sessions each week for 16 children aged 3.5,
3. Offer prevention activities which include structured after school and teen
groups, informal drop-in and tutoring sessions for 500 youth aged 5.18.
4. Assist in pre.employment skill building opportunities with 80 youth.
5. Coordinate learning situations focusing on substance abuse prevention
activities each month,
6, Work with the Iowa City schools to provide a tutor/mentor program to 20
youth throughout the school year.
7. Maintain a 4:1 child/staff ratio in all prevention activities.
8. Facilitate child component sessions of the family development
workshop weekly for 70 children aged 2 mos,.5 yrs,
9, Provide youth with opportunities to learn and explore cultural diversity
issues through a yearly Teen Retreat for 50 teens.
10. Plan and implement a summer intensive supervision program for 12 youth
demonstrating delinquent behavior.
11. Establish literacy building activities for 30 youth in after school groups and
in home-based visits.
OBJECTIVE B: To enhance parenting skills, knowledge of child development and
family wellness.
Tasks: 1. Facilitate monthly educational meetings with 45 co-op parent members.
2, Conduct home.based parent education with 125 families yearly.
3, Initiate parent and support group, home based sessions and social
activities with 65 teen parents.
4. Plan and implement family development workshops with 180 parents in
6 week sessions throughout the year,
5, Coordinate with school counselors and co. facilitate in-school parent
education sessions with 70 families.
6. Conduct group and home based financial management sessions to 110
families yearly.
7. Provide nutrition information through daily breakfast programs, quarterly
workShOps and individual counseling to 200 families yearly.
8. Encourage 25 parents to be their children's" first teachers" through
weekly literacy focused home visits.
9. Collaborating with Kirkwood Community College, provide English as
Second Language and Adull Basic Education classes for 30 adults.
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NEIGHBORHOOD CENTERS OF JOHNSON COUNTY
FY 96 GOALS AND OBJECTIVES
CONTINUED
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OBJECTIVE C: To provide child care for families which will enable them to seek,
retain and/or train for employment.
Tasks: 1, Provide a full-time, licensed day care setting for 28 children aged 6 weeks
.5 years.
2. Provide part-time, licensed after school care for 36 youth aged 5.10 years.
3.' Offer full-time summer child care for 24 youth aged 5-12 years.
4. Coordinate and implement child care activities for youth while parents
attend English as Second Language class and Adult Basic Education
classes,
OBJECTIVE D: To assist families in meeting fundamental needs.
Tasks: 1. Provide information, make referrals, and advocate for those in need of
emergency assistance/direct aid,
2. Distribute food to 50 families weekly.
3.' Provide nutritious snacks and meals at each activity at the center.
4. Provide transportation for 25 adults and 30 youth to continuing education
and summer school classes.
5. Provide use of the telephone and deliver phone messages.
6. Refer 220 families to Project Holiday's toy distribution.
7. Advocate and assist 200 families in working through the system
a. Provide child care during adult center activities.
9. Connect individuals and families with other agency resources.
10. Identify homeless families through outreach in the neighborhoods and
refer to appropriate resources.
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GOAL II. TO ENCOURAGE A SENSE OF COMMUNITY AND REDUCE
ISOLATION IN THE BROADWAY STREET AND PHEASANT RIDGE
NEIGHBORHOODS.
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OBJECTIVE A: To provide highly accessible services to low-income families.
Tasks: 1. Provide monthly newsletters to 450 families In the neighborhoods.
2. Outreach to 70 families each week to encourage participation in
programs.
3. Establish Neighborhood Advisory Committees to help plan programs
policies at each center.
4. Conduct a survey every 2 years to identify the needs of the neighborhood.
5. Organize "special events" for families, creating opportunities for residents
to meet and support each other.
6. Encourage residents to have "ownership" of the center and programs by
providing volunteer opportunities and resident initiated groups.
7. Extend program hours to accommodate more families during evening and
weekend times.
a. Provide child care during all adult activities, 0
9. Employ adults and youth of the neighborhood in center programs. 410
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NEIGHBORHOOD CENTERS OF JOHNSON COUNTY
FY 96 GOALS AND OBJECTIVES
CONTINUED
OBJECTIVE B: To expand our outreach efforts to include an early intervention
program to prevent violence and criminal activity in the neighborhood.
Tasks: 1. Continue to develop partnerships with property management companies
of the neighborhood and City Housing to enhance communication.
2. ' Continue to collaborate with the Iowa City Police Department in
developing early intervention strategies, inCluding policing programs.
3. Develop strategies and provide services to those involved and/or
victimized by criminal activity,
4. Network with other neighborhood centers nation-wide to develop effective
models of gang prevention programs,
RESOURCES NEEDED TO ACCOMPLISH TASKS:
1. 23.9 paid professional staff
2, 3.5 paid administrative staff
3. 80 volunteers
4. Furnished, fully insured facility at Broadway Street & Pheasant Ridge.
5. Telephone system at both centers.
6. 2 Photocopying machines
7. Computer system
9. 3 passenger vans with full insurance coverage.
10. Liability insurance
11. Educational materials
12. Expendable supplies and food
COST OF PROGRAM
(not including administration)
FY94: $258,652
FY95: $956,915
FY96: $611,692
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HUMAN SERVICE AGENCY BUDGET FORM
Director
Christie Munson
City of Coralville
Johnson County City of Iowa City
United Way of Johnson County
Agency Name
Address
Phone
Completed by
Approved by Board
Rape Victim Advocacv Pro~ram
17 W. Prentiss, Iowa City
335-6001
l,;nnstle t1unson
()
1/1/95 .
4/1/95 .
7/1/95 .
10/1/95 .
12/31/95
3/31/96
6/30/96
9/30/96
/h..L(~iO,1;. ~ltVi.L'v"",
(authorized signature)
on 111/1/1 'I
(date)
CHECK YOUR AGENCY'S BUDGET YEAR
x
COVER PAGE
Program Summary: (Please number programs to correspond to Income & Expense Detail,
i.e" Program 1, 2, 3, etc.)
PROGRA}! 1. RAPE CRISIS SERVICES: We provide a wide variety of direct services
to survivors of sexual violence and their partners, family members and friends.
Our services include:
a 24-hour Rape Crisis Line, 335-6000 or 1-800-284-7821
24-hour in-person advocacy at the hospital and the police station
advocacy within other systems, such as school, the workplace,
or the court process
individual peer counseling
support groups for survivors and significant others
These services are provided by 3 paid staff and roughly 75 to 85 volunteer crlS1S
line advocates and peer counselors. Anyone with a concern about rape, attempted€)
rape, dating violence, sexual harassment, window-peeking, obscene phone calls or
any other crime of sexual violence is welcome to use our services. 0[1,
PROGRAM 2. EDUCATION: T~is program provides education on topics related to
sexual violence. It includes:
P.O.W.E.R.(People Out Working to End Rape), a group of 25-35 volunteer
peer educators who present programs on sexual assault awareness,
acquaintance rape, sexual harassment, risk reduction, childhood sexual
abuse, and other topics.
9 and 12-hour Rape Aggression Defense Sytems self-defense training
courses for women. ,"
a library of books and videos available to the public and an information
bureau of pamphlets and articles on many aspects of sexual violence issues.
training for community professionals who have contact with survivors
such as paramedics, clergy, and' police officers.
Local Funding Summary , 4/1/93 . 4/1/94 ,. 4/1/95 -
,
3/31/94 3/31/95 3/31/96
United Way of Jolmson County.. $ $ $
Does Not Include Designated Gvg. 14,500 14,500 18,000
FY94 FY95 FY96
City of Iowa City $ 12.000 $ 12 000 $ 12.000
Johnson County $ 12.000 $ 12.000 $ I? nnn
Ci ty of Coralville $ 2.400 $ 2.400 $ 2 400
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AGENCY Rane Vi ('rim Arh,nf'J:H')' P...."g,..~lY
W~ SlHIARY'
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ACIUAL
IAST YEAR
Enter Your Agency'S Budget Year > ~=1-:3 to
'!HIS YFAR .
mm:cI'ED
SJOOEIED
NEXT YEAR
7-1-94 to
7-1-95 to
* This is last year's ending balance (28,837) less expenses , that were recorded
as fixed assets, but were not listed as expens~s in the FY93 expenditure deta .
28,837 '
- 3,669 computers ,and printer
715 furniture
281 software
24, 172
** This figure includes total cash on deposit of $10,621.24 as well as our
accounts receivable; these are all qeneral operating funds.
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1/;' *** This figure represe,nts our deprecia'ted fixed assets as of 6-30-94. It:" linclud s
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ACIUAL '1lIIS YFAR WW:;.LW AIMOOS - m:x2RAM m:GRAM
IAST YE'AR mm:crm NEla' YFAR 'mATICN 1 2
RCS ED
1. Local ~ SoUrCeS -
f,;d' <0 l1Q <0 col; !R 0< o'.n 1/, /,/,n ?7 Ion
a. JohnSOn county
12,000 12,000 12,000 4,000 4,000 4,000
b. City of lema City 12,000 4,000
12,000 12,000 4,000 4,000
c. united Way
14,500 15,375 19,000 12,000 3,000 4,000
d. City of coralville
2,400 2,400 2,400 840 1,440 120
e. University of Iowa
Student Associations 21,239 21,200 23,000 6,000 2,000 15,000
f.
2. state, Federal,
. _T,;c:r ~ 61.246 54.360 57,500 2,000 54,500 1,000
a. Victims of Crime Act-
Federal Grant 35,081 29,140 31,500 31,500
b. State of Iowa-
Rape Crisis Grant 26,165 25,220 26,000 2,000 23,000 1,000
c.
d.
I.
3. COntril:lUtions/eonations
8.049 10.900 13 ,500 3,500 5,000 5,000
a. United Way
J:es;~ted Givirn 1,983 1,900 1, 500 1,500
b. other ecnt:ri1luti.ons
6.066 9,000 12,000 2,000 5,000 5,000
4. ~i~l Events - 4.002 5,500 6,000 2,000 2,000 2,000
a. lema City Road Races
1,747 ~,500 3,000 1,000 1,000 1,000
b. -
Benefits 2,255 3,000 3,000 1,000 1,000 1,000
--
c.
5. Net Sales Of savices ..
6. Net Sales Of Materials --
100
7. IntereSt Irx:clOO .,,-,
2,459 2,500 2,500 2,500
8. other - List BelCM ......
, T",.l,' . 01'- ~ 0 ,L~OO 1,000 1,000
a. Transfer from Endow-
ment Foundation spend Ilng 0 3,000 1,000 1,000
tK account to cover - -
purchases of equipmeo ~ .
c.
'lUmL:mcmE (SheW also on \
, _ 1 ;no in\ 137,995 139,235 148,900 37,840 75,940 35,120
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AGENCY
IhlpP Vi ('rim 11,hrnr:a~:' Prsgram
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AC'lUAL 'lliIS YEAR 1lJ~.L:W AIMOOS- POCGRlIM m:GRAM
IAST YEAR mm:cmo NEXT YEAR '!'RATION l' 2
.
Res ED
1. salaries ,
80,879 82,852 92.711 ?R,t.?n b5,~Q1 18.400
2. _10100 Benefits 12,723
am Taxes 20 480 21 857 24 082 ~ A?~ ,.,14
3. staff Development
4,317 3,450 3,450 1.950 1,500
4. Professional 2.720 1 Ann
Consultation 1.735 '1 onn 1 onn
5. Publications arxi
SUbscrinH ons 1 404 1, r,nn 1 r,M 1 nnn r,nn
6. D.les arxi Membershi
. ps
361 360 360 360 -.....-
7. Rent
0 0 0
----
8. Utilities
0 0 0
-....--
9. Telephone
4,189 5,000 5,550 JJ.~ 3.000
10. Office SUpplies an:i t. 000 1M 1.700
Fosta= 4 455 4 300 2QQIL.
1l.Equi.prent . 2.000 ?OO 1000
Purchase 1. 689 3 000 800
12. F.qui.pIentIOffice ?nn
Maint:ena.nce 0 200 200
13. Print:i.ng arxi Publicity
5,603 7,600 7,800 3.900 3,900
14. Ia:al Transportation
335 800 800 400, 400
15. Insurance
0 0 0
'16. Audit
2,300 2,250 2,250 2,250
17. Interest
0 0 0
18. other (Specify):
Misc. Agency Expenses 2,938 1,500 1,500 1,500
19.
Rape Crisis Prgm Expense 1,733 2,500 2,500 2,500
20.
Education Prgm Expense 2,226 2,500 2,500 2,500
21.
Purchase of Computer 1,954
22.
rorAL:EXP111mS (Show also
2. l' 'hI 136,598 142,489 154 305 43.045 75 626 35 634
Notes arxi Comments: Line,. ~tatt Development cost was high in FY94 due to new staff.
Line 9. Increases in numbers of crisis calls have resulted in rfsing Answering Service
costs; we expect continuous increases in this cost.
Line 10. We hope to begin using a bulk mail permit to economize on postage costs.
Line 11. We plan to purchase some new chairs for our counseling space in FY95 using
money from our Foundation spending account.
Line 18. This includes misc. expenses such as fundraising, ~taff appreciation, and
general agency expenses which are not office supplies. 41
ine 19. This includes volunteer appreciation, meetings, training, and other misc. expo
ine 20. This includes volunteer appreciation, meetings, trainin~, program production
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awlGE
PoSition Title/ Iasl: Nama Iast '!his Next
Year Year year
See page 5A for details
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~l Salaries Paid & ETE* - - -
,_ _ M..l.1...4.JL 80.879- 82.85L- 92.711 _.2J.?!
* P\1J,1..1l'.iJne Equivalent: 1.0 .. full-tiJnei 0.5 .. half-tiJnei etc.
.
-
RE:S'l'RICTED ml!:S:
(CCIIIplt:!te J:etai.l, Pages 7 an:i 8)
iest:ticl:ed by: F.esl:ricted for:
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29.140/
31.5001
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7.285
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Division Rape Crisis Grant
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IN-ImlD /jUl:'KlK1' DETAlJ"
_ ' ADVOCATES/PEER COUNSELORS
* Servic:esjVolunteers
POWER PEER EDUCATORS
!h1 ",~m~ BOAlUl MEMBERS
72.067
22,507
185,587
185,587
07.
36,720
39,960
9%
Space, utillties, etc.
House & Utilities provided bv ur
other: (Please specify)
8,640
26,355
10,800
10,800
0%
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29,057
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1,550
2,400
2,400
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1UrAL m'KIND SUProRl'
__ 231,119 263,180
*Volunteers hours are calculated at the rate of $10.80 per hour.
18,816 in FY94i 21,584 in FY95i 21,884 inS' FY96...
267,804
TOTAL HOURS"
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AGENCY Rape Victim Advocacy Program
(
SllTl.RTm J:mITIONS ACIU1IL 'lHIS 'iE'AR 00J:GEll'ED %
Fl'E* IAST 'iE'AR m:JJECl'EO NEXT YEAR amNGE
,
. Fositicn Title! last Name laSt '!his Next
. Year Year Year
Agency Director/Munson 1 1 1 28,000 29,000 31, 240 +8%
- - -
*Director of Education/ .75 1 1 15,075 21,105 22,793 +8%
Sovern - - -
(formerly called "Asst. Di ecto ")
- - -
Director of Rape Crisis .92 1 1 18,333 21,000 22,680 +8%
Servicesl Jacobson - - - .
(formerly "Volunteer Coord nato ")
- - -
**Office Manager/Ky11ingst~d .42 .7 1 7,098 11,747 16,000 +36%
(secretary I position) - - --
- .- --
Peer Educator .42 0 0 7,000 0 0 NA
- - -
Peer Educator .15 0 0 2,450' 0 0 NA
- - -
**Counseling Coordinator .L3 0 0 2,923 0 0 NA
- - -
- - -
*Ashley Sovern, Director 0 Edu .atio ~ k a half-tj; e leave of bscnce duri g
part of FY94 to pursue he :ecru atio , an two tempor ry peer edu ators were
hired to fill in for her.
- - -
- - -
**This position was vacant or p rt 0 FY9 . We are r questing fu ds for this
pn~~~~n~ tQ ~g~qmQ fyl1 t -tee- ,,~ , in rY%.
- - -
***This position was one of two ' art ime os i tions wh ch combined ..0 become Di ector
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Unemployment Compo .157 % x $92,713
Worker's Compo .275 % x $92,713
Retirement 6% x $16,000
10% x '$76,713
Health Insurance $ per mo.: indiv.
$ per mo.: family
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Disability Ins. % x $
Life Insurance $ per month
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Flex Benefits
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BENEFIT DETm
ACTUAL
LAST YEAR
THIS YEAR
PROJECTED
BUDGETED
NEXT YEAR
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
TOTAL =>
24,082
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20.4RO
'1 rR~7
5.464
1i.11R
~7 .093
146
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112
110
222
22R
255
6.859
7.R15
8,631
SEE COMME ITS
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7.823
7.346
_7,957
$883
below
minimum
Sick Leave Policy: Maximum Accrual ~A Hours
18 days per year for years --1- to -(FT)
18
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$1,038 0
below
minimum
Months of Operation During
Year: J2
How Far Below the Salary Study Committee's
Recommendation is Your Director's Salary?
Hours of Service: 24/dav
(varies w/position)
Vacation Policy: Maximum Accrual - Hours
25 days per year for years 0 to -(FT)
25
one-hall,. days per year for years ..L ,to JT)
Holidays:
7 days per year
..--....-.....-
Work Week: Does Your Staff Frequently Work More Hourli :€'~r. j\:,~l~k Than 'I'hey Were
Hired For? X Yes . No
(applies to full-time staff)
How Do You compensate For Overtime? X Time Off 1 1/2 Time Paid
- ----- '
_ None _____ Other (Specify)
DIRECTOR'S POINTS AND RATES
STAFF BENEFIT POINTS
Minimum Maximum
6.3 28.1
12 24
1 1
..5 .5
2 2
12.5 25
3.5 7
9 18
Comments: *
The University ad-
ministers our benefits
Each permanent staff
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menu of health, life
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The cost to the agency
varies with each
employee.
Retirement
Health Ins.
Disabili ty Ins.
Life.~nsurance
Dental Ins.
Vacation Days
Holidays
Sick Leave
38.7 $ 242 IMonth
12 $~Month
1 $~Month
.5 $ * IMonth
. 2 $ --r-'/Month
25 25 Days
7 7 Days
18 18 Days
POINT TOTAL
104.2
46.8
105.6
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AGENCY
Rape Victim Advocacy Program
(using this page ONLY, please summarize the history of your agency,
emphasizing Johnson County, telling' of your purpose and goals, past and
current activities and future plans. Please update annually.)
~. Advocacy, counseling, and support services for rape victims have been
available in our community since 1973, the year the Rape Crisis Line began
operating a 24-hour hotline and offering advocacy in medical and legal settings.
In 1974, the Rape Victim Advocacy Program was born, adding the components
of education and individual and group peer counseling to the Rape Crisis
Line. Volunteers founded the program and more than 100 dedicated volunteers
continue to provide most of the services.
Sexual violence touches everyone in our society. The incidence of rape
is higher than the rate of alcoholism and heart attacks combined. 1.3 rapes
occur every minute, according to the latest research. It is estimated that
1 woman out of 3 will become a victim of sexual violence at some time in
her life, and perhaps as many as 1 in 6 men may be sexually victimized.
, The services provided by RVAP for sexual assault survivors and their partners,
friends and family members are an indispensable part of our community's
coordinated response to violent crime. We share our expertise with local
law enforcement officers, prosecutors; hospitals, and mental health providers
to cultivate a cooperative, survivor-oriented ~esponse to sexual violence.
The number of rapes reported to the Rape Crisis Line has risen steadily,
from 88. in FY90 to 125 in FY94. rhe total number of calls to the Rape Crisis
Line has risen as well, from 525 in FY88 to 868 in FY94. Last year we increased
our efforts to publicize the Rape Crisis Line by devoting more resources
to, advertising, and we plan to extend that campaign over the next several
years.
Our peer education program, P.O.W.E.R.(People Out Working to End Rape),
is essential for spreading the message about our other services. Awareness
and information are the most effective tools in the struggle to curb sexual
violence, and the women and men who volunteer in the peer education program
talk to people from allover the community. Last year we reached 9,174
people through 215 programs. In contrast, in FY92, the year before the
peer education program began, staff alone were able to reach only 2048 people
through just 80 programs. We hope P.O.W.E.R. peer educators will reach
15,000 people next year. In FY95 we will also be offering 9 and 12 hour
courses in self-defense for women on a regular basis as part of our education.
In FY94 we started another new volunteer program. Eight of our experienced
crisis line advocates were trained as peer counselors and have been providing
in-person peer counseling services at the office, and will be co-facilitating
the 3 support groups we are offering this Fall. This has not only provided
needed assistance for paid staff, it has enhanced our capability to handle
the increase of people seeking services that we expect our advertising campaign
to generate. Altogether, the peer counselors contribute up to 24 hours
of time per week and the work they have done is excellent.
Our 3 current full-time staff (Agency Director, Director of Education,
and Director of Rape Crisis Services) divide their time between agency or
program administration, and direct services to survivors and significant
others. We had hoped to be able to increase our counseling staff by .5
FTE this year, but, unexpectedly, fewer federal funds were available in
Iowa for crime,~ictim services. We received slight cuts in our state and
federal funds, rather than the anticipated increases. Until we can secure
a reliable source of grant funding for another counseling position, our
Board of Directors will be working to increase our local fundraising, and
we are requesting additional United Way funds this year in order to support
expanding the secretarial position, Office Manager, to full-time. We anticipate
that this additional support will be the most cost-effective way for the
other full-time staff to maximize their ability to carry out the administrative
and direct service aspects of our programs~-l
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ACCOUNTABILITY QUESTIONNAIRE
A.
Agency's'primary Purpose: 0
The RVAP exists to support and advocate for survivors of sexual violence and ,)
their partners, family members and friends, as well as to info~ and educate
our community about sexual violence. We operate a 24-hour Rape Crisis Line and
offer 24-hour advocacy' at the hospital and police station. We provide individual
peer counseling at our office, and we offer support groups on a regular basis.
We provide programs on a wide variety of topics related to sexual violence, and
we offer training to other agencies or groups which work with survivors of sexual
violence. Our services are free.
program,Name(s) with a Brief Description of each:
B.
1.' Rape Crisis Services: 24-hour Rape Crisis Line; 24-hour-in-person medical
and legal advocacy; individual peer counseling; and support groups.'
,
2. Education: P.O.W.E.R. Peer Education Program; training 'for persons working
with survivors in various capacities; a library of books, videos and written
information available to the public; and self-defense courses for women.
C. Tell us what you need funding for:
@
D.
We are seeking funding for staff salaries and benefits and operating expenses 0,',
for Rape Crisis Services, Education, and the administrative portion of our
program. We are seeking additional funding in FY96 to permanently increase
our office manager position to full-time. Throughout FY95 we will be raising
funds to increase the hours of this position, and we hope to be able to raise
enough money to increase the position to at least 3/4 time within the current
Management: fiscal year.
1. Does each professional staff person have a written job description?
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2. Is the agency Director's performance evaluated at least yearly?
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1. Are there fees for any of your services?
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c) Please discuss your agency's fund raising efforts, if appl
This year 2 businesses 'sponsored benefits for us: New Pioneer raised about $1500,
Deadwood raised around $800. We hope to continue to get support throughout the co
~ We will repeat several fundraising strategies: the Road Race, direct mail, a gara
and ticketed events such as concerts or dinners. We will reapply to all our fundi
F. program/ Services: and seek new sources of grant funding.
Example: A client enters the Domestic Violence Shelter and stays
days. Later in the same year, she enters the Shelter again an
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (S
Incidents), and units of Service 24 (Shelter Days). Please
information about clients served by your agency during the la
complete budget years.
Enter Years --+
1a. Duplicated
Count
lb. Unduplicated
Count
Duplicated
Count
Unduplicated
Count
Duplicated
Count
Unduplicated
Count
1. How many Johnson County
residents (including Iowa
City and Coralville) did
,your agency serve?
2a.
2. How many Iowa City residents
did your agency serve? 2b.
".
3a.
3. How many Coralville
( residents did your agency 3b.
serve?
4a.
4.
How many units of service
,did your agency provide?
4b. To Johnson
county Residents
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6-30-93 6-30-
3886
668
3640
667
2965
542
2932
541
329
323
Total
5898
1055
S. Please define your units of service.
Our units of service include: a crisis call, a peer counseling sessi
one instance of medical or legal advocacy for a survivor (such as ~ne
call or court hearing), one survivor attending one session of a suppo
group, one person in attendance at an educational program. Our out-o
county numbers are high because they reflect the hundreds of parents
entering UI students we speak to at orientation sessions throughout t
summer.
6. Please discuss how your agency measures the success of its prog
Each year the staff and the Board reviews and assesses the goals and obj
set out for our program. We examine statistical reports, fiscal reports
and staff evaluations. The Board conducts periodic evaluations of the p
and the Agency Director. These evaluations solicit input from within th
agency and outside of it. We offer opportunities for persons who receiv
services to evaluate our program, as well.
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AGENCY
Rape Victim Advocacy Program
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
We are dedicated to expanding the range and amount of serivces we offer through ,
volunteer advocates, peer counselors and peer educators. As we enlarge and strengthen<:)
our grass-roots volunteer pool, we anticipate being able to offer more support '
groups and peer counseling options, as well as more types of educational programs
and written materials. We are striving to improve our delivery of services to
diverse populations within the community. With a staffing structure which includes
full-time support staff we anticipate being able to devote more energy to organizing
fundraising efforts and outreach during the next few years. Within the next few years
we are considering seeking some funding from surrounding counties in order to
regionalize our services to counties such as Iowa and Washington, which do not
currently have services like the RVAP.
a. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
We are anxious to increase the resources we devote to making our community aware of
the Rape Crisis Line and other RVAP Services. IVhen we hear of a survivor who has
been in need of our services, but has only recently found out about them, it makes
us want to redouble our efforts. At a minimum we would like every citizen of
Johnson to be aware of the availability of the Rape Crisis Line.
9. List complaints about your services of which you are aware:
In our most recent program evaluation, respondents listed a lack of community
awareness about our services as a weakness. We are trying to address that issue
by increasing the resources we devote to advertising and education.
10. Do you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measures do you feel can be
taken to resolve this problem:
No, we do not have a waiting list. Many of our services are immediate crisis
intervention services. We strive to comply with requests for peer counseling
appointments within 24 hours. Our support groups are usually 8 w~eks in length
and are offered two to four times per year, so sometimes there is a list of people
who are waiting for a group to start.
"
How many people are currently on your waiting list? 0
11. In what way(s) are your agency's services pUblicized:
We view every educational program as a chance to reach people with the message
about our Rape Crisis Services. We speculate that our increased educational
efforts in the last two years have contributed to the rising use of our services.
We are increasing the resources we devote to advertising; for instance, in
FY94 we revised and improved our advertising in the telephone directory and
in FY95 we have begun a regular adverti~ement in the personals column again. ()
We also use press releases, public service announcements,' posters on the buses, -,
handouts', and direct mailings.
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GOALS AND OBJECTIVES
RAPE VICTIM ADVOCACY PROGRAM
AGENCY ADMINISTRATION
Goal: To ensure the smooth operation of all agency functions, to oversee the
dispersal of resources, to ensure the continuation of existing resources, and to secure
additional resources for the agency. '
Objective A: Provide a supportive, productive work environment for paid and
volunteer staff.
Provide an orderly place in which to work,
Provide the equipment necessary to do the work.
Hire, train a~d supervise paid staff.
Objective B: Monitor use of financial resources
Tasks:
Tasks:
1.
2.
3,
1.
2.
3.
Maintain daily, monthly, quarterly and annual fiscal records.
Arrange for annual audit.
Budget anticipated expenditures.
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Objective C: Maintain regular sources of funding.
Tasks:
1.
2.
Reapply for current funding on an annual basis.
Comply with funding requirements.
Objective D: Gather statistics about our services to be used in educational programs
and for reporting to funders.
1.
2.
3.
Train paid and volunteer staff in gathering statistics.
Prepare quarterly and year-end reports.
Make reports available to the public through direct distribution
and press releases.
Tasks:
Objective E:
Tasks:
Secure new sources of funding.
1.
2,
3.
Investigate new sources of funding.
Apply for new grants.
Organize regular fundraising efforts.
Objective F: Provide for the functioning of a Board of Directors to assist with
fundraising and maintaining the long term stability of the agency.
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AGENCY ADMINISTRATION, CONTINUED
o
Task:
Recruit and provide training for Board members.
Provide information about agency activities to the Board.
Work with the Board to raise funds.
Work with the Board on matters of agency policy.
1.
2.
3,
4.
Resources needed for the agency in general:
(Underlining indicates resources which we need, but currently do not have.)
1. Four full-time paid staff persons and one part-time work study position:
Agency Director (70% administrative /30% direct services)
. Director of Rape Crisis Services (70% coordination of Rape Crisis
Services and 30% direct services)
Director of Education (70% education /30% direct services)
Secretary (~administrative)
Work-study office assistant
Funds to pay for consultation, bookkeeping and the annual audit
Funding for staff development
8 to 12 volunteer members of the Board of Directors
2.
Facility and equipment:
House with counseling and office space
Computers, software, printer, and Xerox copier
Office furniture and miscellaneous equipment
TV and VCR
Video camera and tripod (for training and recording presentations)
Wheelchair access to building, and to counseling space within the building
Wheelchair access to a bathroom within the buililing
4 Business phone lines, voice mail for business lines, fax/modem, and e-mail
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}lAPE VICTIM ADVOCACY PROGRAM
PROGRAM 1: RAPE CRISIS SERVICES
Goal: To provide free, confidential crisis intervention services to residents of
Johnson County and the surrounding area who have been raped, sexually assaulted,
sexually harassed, stalked or sexually victimize~ in any way; and to provide support
for friends, partners and family members of survivors of sexual violence.
Objective' A: To provide 24-hour crisis intervention peer counseling to an estimated
350 to 500 people who will call the Rape Crisis Line next year, and to provide
emergency advocacy at hospitals or law enforcement agencies for survivors and
significant others 24 hours a day, 365 days a year.
Recruit and train volunteer staff from diverse populations
within our community.
Conduct two or three volunteer staff training sessions per year.
Schedule two volunteer advocates per shift to staff the crisis line
from 5 p,m. to 8 a.m. throughout the week and continuously
over the weekends and holidays.
Schedule paid staff and volunteer peer counselor.s to provide
crisis intervention and counseling services during the business
day,
Hold monthly meetings and periodic in-service trainings for
volunteer staff.
Provide on-going supervision for volunteer staff.
Schedule paid staff to be available to on-call volunteer staff for
consultation and support on a 24 hour basis,
Objective B: To provide follow-up advocacy, information and support to 60 to 100
victim/survivors. Advocacy includes accompanying survivors to court, police.
interviews, and medical appointments, as well as providing support and assistance
in communicating with bosses, landlords, professors and others about issues a
survivor is facing.
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Tasks: 1. Train paid staff and volunteer peer counselors in how to
provide these services.
2. Schedule and supervise staff who provide these services.
3. Network with local law enforcement, hospital personnel,
other agencies and University departments to enhance the
quality of treatment survivors receive within various systems.
4. Network within the Iowa Coalition Against Sexual Assault to
enhance the quality of our services and information.
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RAPE CRISIS'SERVICES, CONTINUED
Objective C: To provide short-term individual peer counseling to 50 to 100 sexual
violence survivors or their significant others.
Tasks:
Provide at least one 30 hour advanced training program per year
for 8 to 12 volunteer rape crisis line advocates to become
volunteer peer counselors.
Schedule office hours for volunteer peer counselors to be
available to supplement services of staff duririg the day, and
schedule appointments for staff and volunteer peer counselors
as survivors and significant others call.
Provide entire peer counseling staff with supervision and on-
going training.
Provide paid staff with access to consultation with a person who
does similar work with survivors outside the agency,
1.
2.
3.
4.
Objective D: To provide support groups to approximately 20 to 50 sexual assault
survivors, and their partners, friends and family members each year,
Tasks:
Conduct groups on an on-going, or 8 to 10 week rotating, basis,
with two staff persons or volunteer peer counselors as
facilitators. '
Provide supervision and support for group facilitators.
As resources permit, conduct groups for: women who were
raped as older adolescents or adults, women who are survivors
of childhood sexual abuse, men who are survivors, and partners,
friends and family members of survivors.
1.
2.
3,
Resources Specific to Rape Crisis Services:
60 to 75 volunteer rape victim advocates and 8 to 12 rape victim
advocate/peer counselors
Rape Crisis phone line
Five pagers
Services of answering service to answer line and page advocates at night and
on weekends
Books, training manuals and videotapes for training
Books and printed information specific to healing issues
Comfortabl~ fu(Oiture for counseling areas
Space to conduct training and meetings
Professional liability insurance (through our association with the University)
Funds for publicizing services
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RAPE VICTIM ADVOCACY PROGRAM
PROGRAM 2: EDUCA nON
Goal: To provide educational programs and materials on a wide variety of issues
related to sexual abuse. Programs are designed to increase awareness of the problem
of sexual violence, provide risk reduction strategies, inform people about available
resources, dispel myths about sexual violence, and teach groups and individuals
how to offer support to survivors,
Objective A: Provide 200-500 educational programs to area schools, churches, service
clubs and other groups which request them through the P.O.W.E.R. (People Out
Working to End Rape) Peer Education Program.
Tasks:
1.
2.
3.
4,
5,
6.
Solicit speaking engagements.
Prioritize requests and schedule speakers.
Recruit new peer educators and hold forty-eight hour trainings
two to three times per year.
Hold monthly meetings and trainings for peer educators,
Provide supervision and evaluation for the peer educators.
Design and update presentations.
Objective B: Maintain a resource library of books and videos, and a free information
bureau of handouts and brochures,
Tasks:
1.
2,
3.
4.
Purchase and categorize materials,
Design materials specific to our agency.
Maintain lending library.
Increase the diversity of materials designed for specific
groups, such as taped materials available for the visually
impaired, or materials specific to particular cultures,
Objective C: Conduct fall and spring sexual violence awareness campaigns.
Task:
1.
2.
Design, organize and implement prpgrams specific to the
awareness campaigns.
Design and implement a publicity strategy for each campaign,
Objective D: Provide training in sexual violence issues and in working with,
survivors for various groups, such as paramedics, clergy, medical personnel, and
law enforcement.
Task:
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Evaluate the presentations.
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RAPE VICUM ADVOCACY PROGRAM
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EDUCATION, CONTINUED
Objective E: Provide self.defense training for women.
Task:
1.
Obtain Rape Aggression Defense Systems training for self.
defense instructors on a regular basis.
Schedule, publicize and present periodic, free nine. and twelve.
hour seminars.
Purchase and maintain equipment and training manuals.
2.
3.
Resources Specific to Education Program:
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Computer software for design of informational materials
Paper for Xeroxing informational materials, as well as printing services for
mass quantities of information
Funds to support local travel expenses of peer educators
Videotapes for use in presentations
Pads and training manuals for self~defense programs
Funds for publicizing education programs
Training materials for peer educators
Lending library of books related to sexual violence issues
Information bureau of free handouts and brochures
Self defense training liability insurance (provided by association with Rape
Aggression Defense Systems)
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'HUMAN SERVICE AGENCY BUDGET FORM
Director
Betsy Tatro
urant WOOO Area Chapter
American Red CrOSR
328 S. Clinton, Suite 6
114.'m-?114
Bets Tatro Site D'
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Agency Name
Address
Phone
Completed by
Approved by Board
c
City of Coralville
Johnson County City of Iowa City
United Way of Johnson County
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95 - 12/31/95
4/1/95 - 3/31/96
7/1/95 6/30/96
10/1/95 - 9/30/96
on 7/19/94
(date)
x
COVER PAGE
Program summary: (Please number programs to correspond to Income & Expense Detail,
i.e., Program, 1, 2, 3, etc.)
c
1. Emergency Services: Emergency Services has two aspects to its program, Disaster Services
and Emergency Family Services. The American Red Cross is mandated by Congress to
pr()vide disaster relief and recovery assistance. No federal aid is received by the
American Red Cross. Disaster Services provides emergency, disaster-related needs of
food, clothing, and shelter. Besides meeting the disaster-related basic needs of
people, Red Cross must provide disaster preparedness education.
Emergency Family Services helps support families during time of crisis. The f{ed Cross
provides corrmunication and reunification assistance to military families.
Emergency Family assistance also provides support to military families tilL"llUgh
counselirlg and emergency loans.
2. Health Services: 'ille American Red Cross Health Services provide health education and
pcevelltion for the COlil1lUllity to help people prevent, prepare, and respond to
eme;:gencies. The purpose is accomplished by offering prevention education CO\lrses
in Cardiopulmonary Resuscitation (CPR), HIV/AIDS, First Aid, Wat!;,' Safety, and
Child Care. Health Services volunteers also assi.st at local bloodmob:.les and provide
first aid at COf.llIUllity events.
Local Funding Summary : 4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson county .- $ 13,OOU $13,UOO $ 13,b50
Does Not Include Designated Gvg.
FY94 FY95' FY96
City of Iowa City $4,200 $ 4,20U $4,420
Johnson County $5,00U $ 5,200 $5,4bU
City of Coralville $ 0 $ 0 $l,Uoo
429
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AGENCY r.r-.<lnt tJnM Ar-p.<l f:h.<lptpr- Tnhn~nn f:nllnty OFF; ce
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AClUAL '!HIS YEAR EmGEl'ED
I.AST YEAR m:xJECl'ED Nm YEAR
Enter Your Agency's Budget Year -> ~:1/1/93 - 1/1/94 - ;;~/95 -
1'7/11/Q1 1?hi/U/, 1 ~hl/Q'i
1. 'rol'AL OPERATING WIXiEI'
(Total a + b) 1~~ 1 ~Ic U(\l ' 1hll Ai ~ '
a. Carryover Balance (Cash
. from line 3, previous column)
M\ iQ~ ,Q 1U.nhlL
b. II1cclma (Cash) 11~ 11 ~ O~~ 1 ' 7~i
2. 'IOrAL EXP.E1lDI'lURES (Total a + b) 116.lf40 115.837 130 I 751
a. Administration 9.688 10.822 11.848
b. ~ Total (List Prt:gs. BelOw) .
106.752 I ' 105.015 118,903 .
1. Eme.rl?encv Servlces ' 51. 934 49,439 61, 9751'n~
2. Health Services ' 54.818 55.576 . 56,928
3.
4.
5.
6.
7. .
B.
3. END~G BAlANCE (SUbtract 1 - 2) I ,Q I\hlLl!-W. 1Q.(\hlL I 39.064 I
I,,,n
4. m-KIND SUProRl' (Total from
Page 5) 7lL.hh4 79.804 84.236
5. NON-cl\SH lISSEIS 1n. ~no 11 000 11,000
Notes and CoImnents:
* '!his year we are changing to a calendar year budget submission to coincide with
entire chapter budget.
~n~ The increase in Emergency Services is due to a three year disaster history study
which indicated the need to increase the budgeted amount for disaster assistanc
This study did not include the Floods for 199~.
~dn~ According to standards set by the American Red Cross,all chapters must maintain
a cash balance equal to three months operating expenses in the general fund.
.
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AGENCY
AmerlCan Kea ~co~s
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IN<:I:ME IErAIL
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ACIUAL 'llIIS YEAR &1~rJ:JJ AImNIS- m::GRlIM m:::GRAM
oor YFAR PJ:lOJECI'ED NElCl' YEAR TRATICN 1 2
1. I.ccal F\.uxIing sources - 25,300 22,300 24,128 2,082 11,670 10.376
T,;d-~
a. Johnson County , 7,350 5,100 ~,330 480 2,505 2,345
b. City of Iowa City 4,200 4,200 4,310 388 2,026 1,896
c. united Way 13,150 13,000 13,488 1,214 6,339 5,935
.
d. City of Coralville 0 0 1,000 0 800 200
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3. contr.iliutionsjCcnations 4.764
52.636 45 738 54.967 44.305 5.898
a. United Way .,
resil'lMted Giv;1"(I' 5 7201: 8 383 7.500 675 3.600 3.225
b. other contributions ...."
M'
4h.Q16 37.355 47 467 4.089 40 705 2.673
4. Special Events - 1.Rn 4.18~
T,;c::t- 11'1.1I 6000 0 6000 0
a. Iowa City Road Races ,
1.822 2.263 3,000 0 3,000 0
b.
Holiday Baskets 0 1,922 3,000 0 3,000 0
c.
5. Net Sales Of Services ?7. '1h ?ll.R1,
.m, 2.879 0 25.936
6. Net Sales' Of Materials
b.''ll< 1'.7RlL 1lilLt:l1 1.773 0 14,718
7. Interest Income
1 I\7ll ?Qb. 350 350 " 0 0
, ,
8. other - List BelCM -
Tn,..''',;;..... M; ne::
a.
b.
c.
'lOOO. INCIME (ShCM also on 111:, ll17 110.7,1
Pace 2, liM ih\ . 111, 10Q 11,R48 h1.t:l7, 'ih~
Notes arx:I C'.crmnents: .'. i amount does not include the 5 814.75 received from Procter a
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Th s $ ,
Gamble for Flood Relief; that money went directly to the Disaster Relief Fund.
lW: There is a decrease in the 1994 3 projected contributions due to the fact that
the 1993 Floods brought increased awareness to Red Cross therefore increased contributi.ons.
431
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AGENCY GrRnt Wood Ar~a Chapter Johnson County Office
EXI?l:lIDl'IURE I:ErAIL
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AClUAL 'IHIS YElIR BUD::;EI'ED ArMOOS- PRCGRAM PRCGRAM
I.AST YFA.~ m:m:CI'ED NEXT YElIR 'l1OO'ION 1 2
1. Salaries
18,290 46,080 48,384 5,632 20,215 22,537
2. ~loyee Benefits
and Taxes 1.461 8.419 11, 739~: 1,409 4,813 , 5,517 ,
3. staff Ceveloprrent
554 300 300 150 75 75
4. Professional
. Consultation '37 034 11.652 13 :281:'1l': 1,195 5,711 6,375
5. Publications and
Subscrintions 117 125 125 75 25 25
6. ))Jes and Memberships .'...'....'. , '
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0 245 220 100 60 60
7. Rent
5,512 5,640 5,640 508 1,297 3,835
8. Utilities ,
,
0 0 , ,0 0 0 I)
9. Telephone ,
5.516 4,200 4,250 383 1,617 2,250
10. Office SUpplies and .'_'...'..1. ,
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PostaCle ~ 113 2 100 '2.221 200 400 1,623. .
11. Equiprrent
Purchaselrlental 0 35 200 18 , 0 182
12. Equipnent/Office
Maintenance 408 100 250 25 75 150
13 . Printi.rx.J and Publicity J_'...l,..}.
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1.137 120 210 0 0 ' 210 l'
14. I.ccal TransI:ortation ..1..1-,-,...1. "
""...""
1. 652 1.061 1,375 800 250 325
15. Insurance
0, 0 0 0 , 0 0
16. Audit
500 560 560 50 129 381
17. Interest
0 0 0 0 0 0
18. other (Sf:Ecify): .'......1...'-'.....
nfl"n""
Client Assistance 12.416 12.775 17,120 0 17,120 0
19. Bloodmobile and
l)i~R~tpr SlIpplies 0 225 650 0 500 150
30.
TI1~trllr.tionil] Milteria~ ~2.472 7.312 9,931 0 0 9,931
21. Volunteer Recognition
-'Inri Sllpp] i ~s 6 75 100 25 35 40
22. ~~pter Assessment 1/, ?<;?
.,_ Cl., ,\ ' .1\1.\ 14.195 1.278 9.653 3,264
rorAL EXPmSES (Shew also
nn PilaA? linA',,;:, 11 k /,/,(\ 11 ~_ 1\\7 130.751 11. 848 61,975 56,928
Notes and Camments:~~his increase is due to the chapter start1ng [0 pay ret1remen[ ror
each employee equal to 6% of annual salary; this has not been needed since 1986, due to
excess in the fund. ~Il~ 'fhe reduction since 1993, is' due to the fact that in 1993 pro-
fessional consultation fees included the cost of contract with the Cedar Rapids office
for 5 months. This line item includes cost for suppor~ provided b~ the Cedar Rapids
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office supplies are i~cluded in professional consultation line item. :'Il'Il'Il'Il'!This decrea e"
is due to the purchase of a staff car. ~Il~~~rk This increase is due to a 3 year history
of disaster assistance, which indicated the need to budget at least this amount to ensur
e~~i~t~nr~ to rii~aster clients.
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AGENCY (ir~nt Wnnn A,.p~ r.h~rtp,. Tnhn~nn r.nllnty oFfice
. . SAIlIRIED rosrrIONS
AClUAL 'lliIS YEAR arr:x;EI'ED %
u.sr YEAR ProJECl'ED NElcr' YEAR alANGE
-
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!';pp p~gP 'i~
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Total salaries Paid & Fl'E* **
.L.L .2...l'i .2....ll ,
* F\lll.JI'iloo Equivalent: 1.0 = full-time; 0.5 = half-tiloo; etc.' . ,
'~tThese figures are for only 6 months; the balance of salary expenses were included in
. . .. .
F&STRICl'ED Ft~: .' ,
(Complete Ce1:ail, Pages 7 and 8)
Restricted by: Restricted for:
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762 volunteer hours from nurses @$10/hr
;IN-KIND SUProRI' DErAIL
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Ier 72 ,364
lces;Volunteers 1 998 clerical volunte
10.,. Iilt/, ," II. 1 CoCoII~! ..~,. "'" 1._' ~~, ~~ 75,984 79,784 5%
Material- Goo:ls '
computers, food ,and office supplies 1,100 2,500 3,000 20%
Space, utilities, etc.
utili ties 1,200 1.320 1,452 10%
other: (Please specify)
TOrAL IN-KIND SUProRl'
74.664 79.804 . ~,236 6%
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AGENCY Grant Wood Area Chaoter Johnson County Office
s~allTm FOSrrIONS
ACIUAL 'lHIS YEAR WlliJ:;l'W %
usr YEAR POOJECl'ED NEla' YEAR OlANGE
5.423 11.808 .12.399 5% ' .
3.080 8.533 8.937 5%
2.018 8.658 9.068 5%
2.418 5.090 5.358 5% .. '
646 907 955 5%
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1,168 2,736 2,880 5%
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684 1,439 1,515 5% '.
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1,408 4,017 4,228 5%
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Position Title/ Last Name last '!his Next
Year Year Year
Site Director/Tatro ~ ~ ~
Safety Services
Con1"n; nl3torfrleper ~ ~ ....:1Q
(',1 P1"; ~131 Ass] s tant/Hu1tin~ ~ ~ ~
F.xPrlltivp I); 1"!'ctor/Hargrave's .....Q5 -.JQ ....J.Q
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Financial Administration and
Tnf"nn~t;nn ~pnT n;"'/~l1mmine -tl5-tl5
Emergency Services
C-9 eotJnr1:or/r.prri t c: --iltJ ......QB ......QB
Volunteer Director/Siebe~an '.05 .10 .10
Workplace Inst./Kubby
Workplace Inst./McCall
Workplace Inst./Shoemaker
.01 .06 .06
.04 .06 .06
.01 0 0
Emergency Services Dir/Olson .08 .15 .15
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AGENCY Grant IJoorl AraR Chaptflr John~on c.ollnty Office
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ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==>
1,461 -8.J1L- 11 ,7:19
FICA 7.65% x $ 48,384
1,.199 :1,52'i :1, 7(~1
Unemployment Comp, % x $ ;
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reimhllr~f' if IIRerl
Worker's Comp, % x $
Retirement 6% x $ 48,384 *
0 0 2,9m
Health Insurance $ per mo.: indiv. ... .
$ family ,"
per mo. :
Allnr.~tp.n ~pp nntp~~~ 67 :1,9R4 4,1R7 .
Disability Ins. % x $
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Life Insurance $ per month .
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.Allnr.~tpn ~pp nntp~d( ,0
Other , % x $
f)prlt~l Al1nr~tpn ~pp nntp~~~ 0 (,14 6'17 "
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How Far Below the Salary study Committee's
Recommendation is Your Director's Salary? .
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Sick Leave Policy: Maximum Accrual ~ Hours Months of Operation During
12 days per year for years --1-- to ~ Year: 17
15 " II " " " 2 to 5
18 days per year for years ~ to ~ Hours of Service:
21 II " " " " over 10 24 bOllrR/7 nRYR pflr ~JflPk
Vacation Policy: Maximum Accrual -1Ul- Hours Holidays:
~ days per year for years ~ to ~
15 " " II " II 2 to 5 10 days per year
18 days per year for years ~ to liL--
71 II II II " II 1'1"",.'10
BENEFIT DETAIL
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DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments:
Minimum Aaximum ~!fhe chapter has not
Retirement :1q $ 247, On/Month 1 71 had to pay retirement
Health Ins, 17 $17'i,7R1Month 17 17 since 1986 due to exces 13
Disability Ins. $ /Month in fund.
Life Insurance ~ $ 1 q. 'in/Mon th ~ ~ ~n~All insurance benefit 13
Dental Ins. 7 $ 1 q , 16/Mon th 7 7 are allocated according
Vacation Days Days .,
71 17 III to time spent per progr 13m
Holidays 11\ Days 10 10 for all staff. "
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POINT TOTAL salary is shared with
11\11 'i~ 5 81 1 the Cedar Rapids office
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DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
American Red Cross
AGENCY Grant \~ood Area Chapter Johnson County
Office
A. Name of Board Designated Reserve: Bequests
1. Date of board meeting at which designation was made:
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6/14/Y4
2. Source of funds: Bequests (Margaret Harvey Estate and Henrietta Huffman Estate)
3. Purpose for which designated: For captial expenditures
4. Are investment earnings available for current unrestricted expenses?
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5. Date board designation became effective:
6/15/94
.
6. Date board designation expires: NA
7. Current balance of this fund: $11,241.01
B. ~ame of Board Designated Reserve:
.
1. Date of board meeting at which designation was made:
2. Source of funds:
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3. Purpose for which designated:
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5. Date board designation became effective:
6. Date board designation expires:
7. Current balance of this fund:
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1. Date of board meeting at which designation was made:
2. Source of funds:
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4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date board designation became effective:
6. Date board designation expires:
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7. Current balance of this fund:
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AGENCY HISTORY
AGENCY American Red Cross
Grant Wood Area Chapter
Johnson County Office
(Using this page ONLY, please summarize the history of your agency, emphasizing Johnson
County, telling of your purpose and goals, past and current activities and future plans, Please
update annually.)
.'
The mission of the American Red Cross is to provide relief to disaster victjrns and help
individuals prevent, 'prepare, and respond to emergencies. Since 1881, people have turned to
the American Red Cross for emergency services, Although the Red Cross is not a government
agency, it is chartered by the Congress to provide services to member of the U,S. Armed Forces
and to disaster victims. In 1917 the American Red Cross began providing humanitarian services
relating to meeting emergency needs and health and safety programs to the people in Johnson'
County .
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In March of 1993 the Grant Wood Area and Johnson County chapters merged. This
merger has allowed the ..Johnson County staff to focus on services and reduce administrative
redundancies, The Johnson County office plays a vital role in the county's emergency response.
During the past several years we have seen the recurrence of multi-unit family fires. This has
tested the response of our Disaster Action Team. In March of 1994 the chapter hosted the Iowa
Disaster Institute at the University of Iowa. This allowed us to train many new volunteers in
advanced disaster response skills. During the next year, we will shorten our response time
during disasters by acquiring two-way radios for the office and Disaster Action Team captains,
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Health Services continues to exhibit an on-going need. The number of classes and
participants continues to grow each year. This last year we have collaborated with the
University of Iowa School of Nursing to schedule classes to coincide with returning students'
requirements. The chapter has also recently completed the updating of instructors to new CPR,
First Aid and Water Safety materials. These materials were revised to ensure that the Red Cross
was providing the most current researched practices in its courses, In 1995 we will begin
updating Lifeguard to new state.of-the-art materials.
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Our goals and objectives for 1995 will focus on maintaining the high standards of our
current programs and expanding to meet the needs of the clients, We will initiate a public
awareness effort to increase information about available Red Cross programs and services.
Disaster volunteers and staff will provide additional education and preparedness activities for
Johnson County citizens, and Health Services training will offer more classes to reduce the
waiting time for training,
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AGENCY
American Red Cross
Grant Wood Area Chapter Johnson County
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ACCOUNTABILITY QUESTIONNAIRE
1
A. Agency's Primary Purpose: C)
,The mission of the American Red Cross is to provide disaster relief and assist ' '
individuals in preventing, preparing for, and responding 'to emergencies. ,This is done
through programs and services consistent Ivith our Congressinal Oharter and the principles' ",
of the International Corrmittee of the Red Cross and Red Crescent Societies. '.
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B. program'Name(s) with a Bri~f Descr~ption of each:
Emergency SerVices: This program assists individuals in preventing, preparing for, and
responding to emergencies through disaster relief, disaster preparedeness education,
emergency communications for military families,and reunification of families separated by
disaster, war, and oth~r hardships. .
Health Services: This program helps people prevent, prepare for, and resp~nd to emergencies
by providing health education and prevention courses in Cardiopulmonary Resuscit,ation (CPR),
F~rst Aid, Water Safety, Child Care Training, and HIV/AIDS Education. , Services are also
provided to individuals through bloodmobiles, first aid stations, blood pressure screenings, ,
public exhibits, and informational presentations. ' .
'C. Tell us'what you need funding for:
Funding is needed to help the American Red Cross maintain and expand the Emergency
Services and Health Services programs in Johnson County.
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1. Does each professional staff person have a written job description?
Yes x No
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2. Is the agency Director's performance evaluated at least yearly?
Yes x
No
By whom? Chapter Executive Director
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Finances:
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1. Are there fees for any of your services?
Yes x
No
a) If Yes, under what circumstances?
. Health Services courses
b) Are they flat fees or sliding scale
Scholarships are available to individuals based on need.
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AGENCY
American Red Cross
Grant \~ood Area Chapter Johnson County Office
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c) Please discuss your agency's fund raising efforts, if applicable:
Fund-raising will be done through a mail campaign three times a year and
through class fees.
F.
program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
complete budget years.
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1. How many Johnson County 1a. Duplicated
residents (inClUding Iowa Count unknown:': unknown
city and coralville) did lb. Unduplicated
your agency serve?
Count unknOlYn unknown
2a. Duplicated
2. How many Iowa City residents Count ,
did your agency serve? 2b. Unduplicated
Count unknOlYn unknown
3a. Duplicated
3. How many Coralville Count unknown unknown
residents did your agency 3b. Unduplicated
serve? Count unknOlYn unknown
4a. Total 6 1150 5.737l'd:
4. How many units of service
did your agency provide? 4b. To Johnson
county Residents unknown unknown'
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5. Please define your units of service.
A unit of service is one person receiving assistance through the Emergency
Services program, or one person taking a Health Services course, or participating
in a public information activity,or donating blood at a bloodmobile.
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6. Please discuss how your agency measures the success of its programs.
Success is measured monthly by the Board of Directors and the volunteer service
committees. The chapter is evaluated annually by the national organization. Success
is also measured by each goal and objective being completed by its stated time-line.
l': 'ille chapter will be implementing a computer program in 19lJ5 that will help track
these statistics. Due to budget constraints ~Ie were unable to implement the
program in 19lJ4.
l'("": 'There is a decrease in nwnber of units of service due to a reduction in the number
of blood donations. This number P-3
does not include the 304 families assisted in Johnson County during the Floods of
, 1993. 439
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AGENCY Grant Wood Area Chapter Johnson County
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7. In what ways are yo~ planning for the needs of your service popula-'
tion in the next five years:
In 1993 the chapter began a strategic planning process to look at all areas bf 0'
operation. This plan is evaluated every three months to insure the plan is on target
and does not need to be changed due to changes in tMe community.
The chapter 'is also involved with the' National Strategic Chapter Progr~ which .
is assisting us with planning for our future funding needs. .. ".... .
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8. Please discuss any other problems or factors relevant to your
agen9Y's programs, funding or service delivery:
During the past several years there have b~en several multi-unit' fires in'Johnson County.
These reoccuring disasters put a financial drain on the chapter's budget. Though
,we have been able to assist these individuals, it has caused the chapter to put
several projects on hold, such as statistic computerization.
9. List complaints about your services of which you are aware:
The classroom is too small
Classess are not available when needed by participants
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lack of ability to serve them? What measures do you feel can be
taken to resolve this problem:
Our current waiting list is for CPR and First Aid classes. Individuals usually
wait 2 - 4 weeks for classes.
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11.
In what way(s) are your agency's services publicized:
Press Releases" Public Service Announcements, Brochures, Newsletter
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Agency Name American Red Cross Grant Wood Area Chapter Year 1995
Johnson County Office
Name of Program Emergency Services
Goal: To assist people in Johnson County in preparing for, preventing, and responding
to emergency situations through disaster education and response, by providing 24 hour
emergency communications and assistance to active-duty military members and their families,
and by re-establishing communication between family members who have been separated due
to war, political unrest or disaster,
Objective A: Maintain and further develop a response team capable of responding to disaster
sites in Johnson County within 30 minutes after notification.
Tasks:
1.
Identify all active and reserve Disaster Action Team volunteers who live
within different geographical locations and commit them to area response
by January 31, 1995.
2.
Purchase and install two-way radios in Johnson County office and Disaster
Action Team captains' vehicles by February 28, 1995,
3.
Develop a tool to provide more specific accountability of response actions
in the various areas by June I, 1995,
4, Train a minimum of 10 new volunteers and provide career development
training to current Disaster team members by December 31, 1995.
Objective B: Prepare the public to avoid disaster and/or their impact through 4 different disaster
preparedness education activities.
Tasks:
1.
Place packets of disaster education material in libraries for free distribution
by March 1, 1995.
2.
Establish a "Battery Up" activity in the Johnson County metra area that
assists targeted at-risk populations with one-to-one fire safety interventions
by March 31, 1995.
3. Assess and determine if "Battery Up" can be expanded to smaller cities
and rural areas by August 31, 1995. ,
4. Develop and implement a "Fire Pals" presentation which unites Red cross
disaster volunteers with area fire departments for a community fire safety
education program by September 1, 1995.
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5. Continue general community disaster education presentations through
December 31, 1995,
Objective C: Assist 97 Military families in Johnson Counties with comprehensive Service to
Military Families and Veterans.
1. Develop and distribute a brochure explaining Emergency Services by
February IS, 1995.
2. Distribute information packets on Service to Military Families through
recruiters, national guard, and reserve units by May I, 1995.
3. Organize a support group for spouses of active-duty military members by
June 3D, 1995,
4, Prepare a family service response plan in case active-duty military, reserve
and national guard troops are mobilized as they were in Operation Desert
Storm by July I, 1995,
Objective D: Conduct a one-day seminar on International Humanitarian Law and Red Cross
International Tracing Services.
1.
Recruit a volunteer committee to help coordinate the seminar by
January 31, 1995,
2. Conduct the seminar by March 31, 1995.
Resources Needed to Accomplish Program Tasks
1. Ten new Disaster Action Team volunteers
2. Four 2 way radios for. office and Disaster Action Team captains vehicles
3. Training materials for new volunteers
4. Brochures and community education materials
Cost of Program (does not include administrative costs)
Calendar year 1993 $51,934
Calendar year 1994 $49,439
Calendar year 1995 $61,975
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Agency Name American Red Cross Grant Wood Area Chapter Year 1995
Johnson County Office
,
Name of Program Health Services
Health Services
Goal: To reduce the number of deaths in our community due to accidents and heart
attacks and to help people prepare, prevent, and respond to emergency situations.
Objective A: Instruct a minimum of 1,817 individuals in Johnson County in CPR and First Aid
techniques.
Tasks:
1.
Develop, print, and distribute a CPR and First Aid course schedule by
January 1, 1995.
2. Identify and recruit three volunteers to serve as a planning committee for
a community-wide CPR training day (CPR Saturday by January 30, 1995,
3. Receive sponsorship for CPR Saturday by February 28, 1995.
4.
Conduct CPR Saturday with a minimum of 100 participantsby March 30,
1995.
(j\
10
Objective B: Instruct a minimum of 4,031 individuals in Johnson County in Water Safety and
Lifeguarding skills in cooperation with local water safety organ,izations.
Task:
1.
Meet with local aquatics directors to identify needs for plan for 1995 Water
Safety Instructor classes by January 10, 1995.
2,
Schedule 1995 Water Safety Instructor courses' by January 31, 1995,
3.
Retrain all Lifeguard Instructors by December 31, 1995.
Objective C: Provide Basic Aid Training to 200 local 8 - lOyear old youth in schools and other
organizations.
Tasks:
1.
Develop a plan for reintroducing Basic Aid Training by March 31, 1995.
2.
Provide information to local schools and youth organizations about Basic
Aid Training by April 15, 1995.
-,
3.
Recl1lit and certify a minimum of 10 new Basic Aid Training instructors
by August 31, 1995.
P-7
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American Red Cross Grant Wood Area Chapter
Johnson County Office
Resources Needed to Accomplish Program Tasks
1. Clerical Assistant
2. One Marketing Coordinator
3. 10 new volunteer Basic Aid Training instructors
4. Supplies for classes, Le., workbooks, tests, certificates, manikins, first aid supplies
5. Marketing materials, class schedule brochure
Cost of Program
Calendar Year 1993 $54,818
Calendar Year 1994 $55,576
Calendar Year 1995 $56,928
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HUMAN SERVICE AGENCY BUDGET FORM
Director
Nancy Soali/Joan Buxton
School Childrens Aid
509 S Dubuque. Tn"'" ri.y T A 52240
319-339-6800
City of Coralville
(Johnson County City of Iowa City
.. United way of Johnson County
Agency Name
Address
Phone
Completed by
1.
2.
3.
4.
5.
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CHECK YOUR AGENCY'S BUDGET YEAR
Approved by Board
ture)
1/1/95
4/1/95
7/1/95
10/1/95 -
12/31/95
3/31/96
6/30/96
9/30/96
on 9.'J~/9/,
(date)
x
COVER PAGE
'Program summary: (Please number programs to correspond to Income & Expense Detail,
i,e., Program 1; ~, 3, etc,)
Glasses - provided for school-age children in Johnson County in need of financial
assistance.
Clothing for individuals - provided for school-age children in Johnson County in
need of financial assistance.
Iledical - provided for school-age children in Johnson County in need of financial
assistance.
Dental - provided for school-age children in Johnson County in need of financial
assistance.
Medication - provided for school-age children in Johnson County in need of financial
assistance. ' .
Clothing for school emergencies - supplies of clothing to be kept in each school
building.
Miscellaneous - payment for needed x-rays, supplies, etc.
School supplies - supplies of paper, pencils, scissors, paints, etc.
Classes - registration for classes to meet students' needs.
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Local Funding Summary : 4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson County -- $ $ $
Does Not Include Designated Gvg. 5500 5800 annn
FY94 FY95 FY96
City of Iowa City $ $ $
Johnson County $ $ $
City of Coralville $ $ $
445
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,AGENCY S~hnn' ChilelrPM Aiel
Wlall: SlMlARY
ACIUAL
IAST YEAR
'lHIS YEAR
PROJECl'ED
BUI::GETED
NOO YEAR
o
Enter Your Agency'S Bldget Year >
1
1. 'IOl'AL OPERATmG wr.GEl'
(Total a + b)
a. Carryover Balance (cash
from line 3, previous column)
14 2
12
1
29871
688 2
23
b. Inccnre (cash)
2. 'IOl'AL EXPENDI'IURES (Total a + b)
a. Aclmi.nist.ration
1
1
b. Program Total (List Progs. l3e1ow)
1.
2.
3.
4.
@
5.
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6.
7.
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3. ENDING BAIllNCE (SUbtract 1 - 2)
4. m-KIND SUProRl' (Total from
Page 5)
5. NON-cASH ASSEl'S
IiRR2
II
?17
60
Notes am COJmnents:
1. includes $947 balance in Sterba account and $2040 balance in checking accoun
2. Sterba account balance is $00.00. All $688 is qeneral operatinq funds.
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AClUAL '!HIS YFAR BUIX;ETED AIHOOS- m:GRAM rn:x;RAM
IAST YEAR PmlECl'ED ~~ YFAR 'mATION 1 2
1993 loo!. ~. .1 _.I.<..~
'. local F\In:ling Sources - '; 7~11 ~7?~ ~
T,;",," fl/:l'~ 01\1\1\ 01\1\1\
a. Johnson county
b. City of Iowa City
.
c. united Way
5750 5725 7444 2000 2000
d. City of Coralville
e.
f.
2. state, Federal,
, _T.;O+ l:l.ol,..,.
a.
b.
c.
-
d.
3. Contributions/Conations /,0111
1nl\I\ ,nnn
a. Ulllted Way
Desirn1ilted Gi vi ncr ?R711 ?Ol~ O~I\I\ 11\1\1\ 01\1\
b. other Contributions
'?I1/;11 mo 01\1\ onn
4. Special Events - ~17 10~ /,1\1\
L'
a. Iowa City Road Races
517 395 400
,
b.
c.
5. Net Sales Of Servlces
6. Net Sales Of Materials
7. Interest IncoIre
Iii
8. other - List BelCM
;1Vf , I~ ?7? 11111 11\1\
a. Parent co-pay~ent
fn~ ~ln~b;gg/gl~cco~ 272 80 100 100
b. '.
c.
'rorAL IN<nIE (ShCM also on
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447
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(continued) m:::GRAM m::x;RAM m::GRAM m:x;RAM m:GRAM PRCGF1\M
3 4 5 ' ~~~t#ing 7 ~~~~tM
medical dental med iea t ion omoi'a mic~ ,
1. lDcal Furrling Sources - [HI.
1:' n^'~" 2
a. Johnson county
b. City of Iowa City
.
c. united Way
2000 [444
d. City of coralville
e.
f.
2. state, Federal,
':L~_.._ -T.i'*- 1lo1,..",
a.
b.
c.
d.
3. Contributions/I))nations
'iOO ~ ~
a. United Way
~ianated Givi1'Y1 406 594
b. other contributions
'iOO [~
4. Special Events -
. I I'M 'in 1<;n
a. Iowa City Road Races
50 350
b.
c.
5. Net Sales Of SerVlces
6. Net Sales Of Matenals
7. Interest IncoIre
8. other - List Belew
lincr i<U"t>'~
a.Parent co-payment
for clothinq/qlasses
b.
c.
'lUrAL rncx:ro:
2000 50 2200 500 350 694
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448
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AGrnCY
School ChildrenR Aid
INCX:ME IErAIL
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(continued) m:x;RAM mxRAM m::GRAM I?1mWI fRXiRl\M Pro:iRAM
c1as~ 4 5 6 7 8
~on4~..~".. nn
OJ.. Lccal F\m::li.rq Sources -
T.i ~ l<<> 1 rr.r
a. Johnson County
b. City of Iowa City .
.
c. United Way
d. City of Coralville
e.
f.
.
2. state, Federal,
~
a.
b.
c.
d.
1. Contr.ibJtions/D:lIlations
, 150
a. United Way
D:!sianated Gi viner
b. other Contributions
150
4. Special Events -
1:' I r'M
a. Iowa City Road Races
b.
c.
.
5. Net Sales Of Services
6. Net Sales Of Materials
7. Interest Incolre
8. other - List Belcu ,
'M~
a. Parent co-payment
for clothingfglasses
b. ,
c.
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'!'OrAL IN<Jl.1E
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School Chi1drens Aid
EXPE1IDl'llJRE IErAll.
AClUAL 'lHIS YEAR 1'll~J.:W ArMINIS- Iro:iRAM mooRAM
IAST YEAR :EmJECTED NEXT YEAR 'mATION' 1 ~lotfiiH~
glasses or ln v
1. salaries
2. ~loyee Benefits
and Taxes
3. staff Ceve10pnent
4. Professional 1
Consultation 2378 2050 2050
5. Rlblications and
Subscrintions
6. Dles and Memberships
7. Rent
8. utilities
9. Telephone
10. Office SUpplies and
Postarre
11. Equip:nent
~
12. EquiprrentjOffice
Maintenance
13. Pri.ntin;J and Rlblicity
14. I.ocal Transportation
15. Insurance
16. Audit
17. Interest
18. other (Specify):
f;n~n~;~' ~~~;Q~~n~~ 9836 9450 9850 4000 3000
19.
m; e!~O l' 5'tli""J(' 501 350 350
20.
i~l1Q('l i"ppliQ~ 1069 800 800 .
21.
22.
'!UrAL EJCllJ1mES (Show also
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Notes and canrrents:
1. professional consultation includes fees for medical and dental care.
450
4
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llGENCY
School Chi1drens Aid
EXPE1IDl'IDRE IErAIL
(
(continued) I?RIXRAM PRCX>RllM I?RIXRAM I?RIXRAM m:xoRAM PR!:XORAM
3 4 5 ~~~&ing 7 8
1 medical dental medication mi~~ ~
1- Salaries
'-.
-'G. Eltployee Benefits
and Taxes
3. staff Developrent
4. Professional
Consultation ?nnn ~n
5. Publications and
Subscrint-ions
6. CUes and Memberships
7. Rent ..
8. Utilities
9. Telephone
10. Office SUpplies and
Postane
11. Equiprent
Purd1ase/Rental
12. Equiprent/Office
Maintenance ,
13. Printing and Publicity
14. Local Transportation
i5. Insurance
16. Audit
17. Interest
18. other (Specify):
financial assistance 2200 500
19.
miscellaneous 350
20.
school supplies 800
21-
22.
'lUI7lL EXJ?EmES (ShCM also
em Pam'!? liM '?hl 2000 50 2200 500 350 800
Notes and Colmlents:
I
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51
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EXPmIDrI1JRE IEI2\IL
~
( CXllltinued) m::x:>RAM m:x;RAM m::x:>RAM m:GRAM m::x:>RAM :m::x;mr
9 4 5 6 7 8
class re is
1. salaries
2. Enployee Benefits
and Taxes
3. staff Cevelopnent
4. Professional
Consultation
5. Rlblications arxi
SUbscriotions
6. Dles arxi MeJt1berships
..
7. Rent
8. utilities
9. Telephone
10. Office SUpplies arxi
Fbstac:re
11. Equipnent
Purchase/Rental
12. Equipment/Office
Maiiltenance
13. Printing arxi Publicity
14. Local Transportation
15. Insurance
16. Audit
17. Interest
18. other (Specify):
finAn~iAl assistance 150
19.
miscellaneous
20. school supplies
21.
22.
'IOl'AL EXJ?EllSES (Show also
2 line ISO
Notes arxi Corm'ents:
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, 1\GENCY School Childrens Aid
SAT ARTF.!'l rosITIONS ACIUAL 'Jl{[S YEAR BJ~l:W %
FTE* IAST YEAR mm:crED NEJa' YEAR OIANGE
C"lSition Title/ last Nare last 'Ibis Next
Year Year Year
.
- --
.
- - -
- -
Total Salaries Paid & Fm* - - -
* Full-Time Equivalent: 1.0 = full-ti1ne; 0.5 = half-ti1ne; etc.
..
,
.
RES'rnICl'ED FUNt:S:
(COllplete Datail, Pages 7 ani 8) I
Restricted by: Restricted for:
..
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(~ GAAms r
GrantorjMatched by: l
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rn-KIND SUProRr DErAIL'
I' ServiC$JVoll.Ulteers ,
! mol 24202 2/1753 2.3%
i Material Goods
, I donated used clothin~ sold by Kids Stuff m 41/1 4'i0 8.2%
Space, utilities, etc. Secretary,
: : postage. supplies . phone 2919 2961 J02J 2.1% ,.J
, i other: (Please specify) 4 mi/week at ' j
I ~: 28C
. I 'I per mile for school year 0.0%
i I 47 47 47
Reduction of charges for glasses and
:;,1.. '5804
"J ~ryrOfeSSiona1 consultation fees 240 350 -39.7%
,.:orAL IN-KIND SUPOORl'
"I 6079 6424 6345 -1. 2%
,-1\ 1. 105 volunteer hours @ $22/hr 4. Includes 14 free examinations at
~. i eye 453
i~~. 2. 110 volunteer hours @ $ 22/hr 5 $35 each.
3. 110 volunteer hours @ $22.5O/hr ,
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AGENCY School Chilnrpn~ Aid
BENEFIT DETAIL i
ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==>
()
FICA % x $
. ,
Unemployment Compo % x $
Worker's Compo % x $ -
Retirement % x $
Health Insurance $ per mo.: indiv.
$ per mo.: family
Disability Ins. % x $
Life Insurance $ per month
.
Other % x $
How Far Below the Salary Study Committee's
Recommendation is Your Director's Salary? .
Sick Leave Policy: Maximum Accrual _____ Hours Months of Operation During
days per year for years _____ to _____ Year: c"hQ('l ~rear I CD
days per year for years _____ to _____ Hours of Service: R-4'10 V
!'\"
....;:' ij
Vacation Policy: Maximum Accrual Hours Holidays:
-----
days per year for years _____ to _____
days per year
days per year for years _____ to _____
(
Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? Yes No ,!
I How Do You Compensate For Overtime? Time Off 1 1/2 Time Paid
,
----- -----
, None Other (Specify)
----- ' -----
DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments:
Minimum Maximum
Retirement $ /Month
! Health Ins. $ /Month
, Disability Ins. $ /Month
! Life Insurance $ /Month .
Dental Ins. $ /Month I
I Vacation Days Days
! Holidays Oays
, Sick Leave Days
,
,
,
POINT TOTAL ()
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AGENCY HISTORY
AGENCY
School Childrens Aid
(Using this page ONLY, please summarize the. history of your agency,
. emphasizing Johnson county, telling of your purpose and goals, past and
<=;:urrent activities and future plans. Please update annually.)
School Chi1drens Aid was established as a private corporation in 1959 by Frank Bates,
director of health and physical education, for the Iowa City Community School District.
With the school nurses serving as case finders, health services such as dental care,
glasses and clothing were provided to students in need of financial assistance.
In August of 1971, School Childrens Aid became a member agency of United Way of
Johnson County. Our purpose remains to provide financial assistance for the purchase
of health services (medical, dental, glasses, clothing) for identified school
children who have health problems that would interfere with the successful partici-
pation in the school program. See Agency Program Goals and Objectives Statement, page P-5.
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AGENCY School Childrens Aid
ACCOUNTABILITY QUESTIONNAIRE
A.
Agency's primary Purpose:
To provide assistance (medical, dental, glasses, clothing) for needy school
children that will result in the student's more successful participation in
the school program.
B. Program Name(s) with a Brief Description of each:
1. Glasses provided for school-age children in Johnson County in need of financial
assistance.
2. Clothing provided for school-age children in Johnson County in need of financial
assistance. .
3. Medical provided for school-age children in Johnson County in need of financial
assistance. '
4. Dental provided for school-age children in Johnson County in need of financial
assistance.
S. Medication provided for school-age children in Johnson County in need of financial
assistance.
6. Clothing for school emergencies - clothing supplies kept in each school building.
7. Miscellaneous payment needed for ex-rays, supplies, etc.
8. School supplies such as paper, pencils, etc.
9. Registration for classes to meet studentsl needs.
C. Tell us what you need funding for:
To meet the health needs of school-age children in Johnson County by providing
clothing appropriate for the weather; medical and dental exams with follow-up
care; medication, glasses, etc.
D. Management:
1. Does each professional staff person have a written job description?
Yes X
No
2. Is the agency Director's performance evaluated at least yearly?
Yes X
No
By whom? Superintendent of Iowa City Community
School District
E. Finances:
1. Are there fees for any of your services?
Yes
No X
a) If Yes, under what circumstances?
b) Are they flat fees, toJ/A
or sliding scale
bl/A
.
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Enter Years -> 1QQ? 1QQ1
1. How many Johnson county 1a. Duplicated
residents (including Iowa Count 320 307
City and coralville) did' lb. Unduplicated
your agency serve?
Count ~1~ ~ln
2a. Duplicated
2. How many Iowa city residents Count ?11 1/;~
did your agency serve? 2b. Unduplicated
Count 133 105
3a. Duplicated
3. How many Coralville Count /;/, J.t;,
residents did your agency 3b. Unduplicated
serve?
Count 46 b.?
4a. Total oon 0'"
4. How many units of service
did your agency provide? 4b. To Johnson
county Residents 1?0 107
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AGENCY School Childrens Aid
c) Please discuss your agency's fund raising efforts, if applicable:
F.
During the United Way Campaign, employees are reminded of the 'help School Childrens
Aid gives to school-age children in the district.
program/services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (client), Duplicated Count 2 (Separate
Incidents), and units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
complete, budget years.
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5. Please define your units of service.
A unit of service is defined as an interaction with a student and the family
that provides a specific service and/or material products to help the student
become more successful in school.
6: Please discuss how your agency measures the success of its programs.
The measurement of our program's success,is somewhat subjective. There is an
increased number of client referrals from other United Way agencies and the
Department of Human Services. Additional funds have been dOnated by other
philanthropic groups and private individuals. The number of clients served
has increased. Their responses are positivp..
P-3
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AGENCY School Childrens Aid
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
a. continue identification of need
b. more promotion of School Childrens Aid. to employees
t. consistency of promotion at each school building
d. continue to use volunteers to assist with program, especially with seasonal
demands
8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
a. time and personnel constraints
b. transportation of students to medical and dental appointments can be a
problem to arrange.
9. List complaints about your services of which you are aware:
a. time and personnel limitations may cause delay in delivery of service
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lack of ability to serve them? What measures do you feel can be
taken to resolve this problem:
Because of the number of requests for medical services, the dollar amount for
clothing is limited. We have increased our involvement with Kid's Stuff for
clothes and outside groups for school supplies.
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a. United Way publicity
b. Formal and informal presentations to school faculties
c. Reminder of Hospice Run in school district Communicator
d. Word of mouth
e. Presentations to Student Councils have resulted in contributions to School
Childrens Aid
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School Children's Aid
Year 1995
GOALS
Goal:
To provide financial assistance for purchase of health services for identified school
children who have health problems that would interfere with full participation in the
school program.
Objective A: In 1995, provide for the health needs of at least 200 school-age
c~i1dren in Johnson County,
Task 1: Increase knowledge of school personnel and students of School
Children's Aid and its purpose by both formal and informal contacts.
Task 2: Continue to provide to all school personnel a listing of health problems
that would impact a child's optimal functioning in school.
Objective B: In 1995, work with the Iowa City Community School District volunteer
coordinator to cqntinue to develop volunteer involvement with our program.
Objective C: In 1995, increase alternative funding from outside resources.
Task 1: Encourage Hospice Race participation by more Iowa City Community
School District staff.
Task 2: Apply for funds from churches and other programs.
Resources Needed to Accomplish Program Tasks
1. brochures describing School Children's Aid services for school personnel
2. handouts listing health problems that impact a child's education
3. brochures to help solicit funds
Cost of Program
1993 13,784
1994
1995
12.650 estimated
13.050 estimated
459
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HUMAN SERVICE AGENCY BUDGET FORM
Director
Dr. Howard Cowen
City of Coralville
Johnson County City of Iowa City
United Way of Johnson County
Agency Name
Address
Phone
Completed by :
Special Care Dental Program
5251 DSB, U of I
335-7373
CI
CHECK YOUR AGENCY'S BUDGET YEAR
Approved by Board :
1/1/95 - 12/31/95
4/1/95 - 3/!1/96
7/1/95 - 6/30/96
10/1/95 - 9/30/96
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COVER PAGE
Program Summary: (Please number programs to correspond'to Income & Expense Detail.
i,e., Program 1, 2, 3, etc.)
Our agency has traditionally been composed of two programs that work together to provide dental
services. The Geriatric Mobile Dental Program provides comprehensive dental care to residents of 10
long-term care facilities in five counties surrounding and including Johnson County, The program
now serves four nursing homes in Johnson County, The Mobile Dental Program operates on a
rotational schedule with approximately 12 months elapsing between a visit to Johnson County
facilities, To maintain continuity of care, a preventive maintenance program (Le. cleaning and
fluoride h'eatments, etc,) is offered to participating nursing home residents every 6 months, The ID
Portable Outreach Program will continue as an extension of our mobile dental program to see various
populations whose access to care is difficult. This may include the homebound, nursing home 0 t
residents needing care inbetween GMU visits, hospice patients and the homeless. -
The Special Care Clinic (SCe) provides complete dental services by specially trained staff at the
University of Iowa College of Dentistry, It is designed especially for the care of the elderly and
medically and mentally complex adult. Assistance is provided in arranging transportation and
financial support for the patients if needed.
We are requesting United Way funds to provide dental care to the residents of the 4 participating
Johnson County nursing homes, patients seen in the Special Care Clinic and patieI;lts seen in the
Portable Outreach Program who could not otherwise afford to have needed dental treatment.
Local Funding Summary : 4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson county -- $ 8,000 $ 8,000 $ 10,000
Does Not Include Designated Gvg.
.,
FY94 FY95 FY96
City of Iowa City $ $ $
Johnson County $ $ $
City of Coralville $ $ $
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Special Care Program
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AcroAL 'lHIS YEAR EOWI:.'.I.'w
IAST YFAR m:m:cI'ED NEXT YFAR
Enter Yoor .Agency1s Budget Year => . FY94 FY95 FY96
1. '!OrAL OPERAmG RJD:E
(Total a + b) $14,403 $14,217 $14,874
-
a. Canyover Balance (cash
fram line 3, previous coltnl1ll) 1,997 1,317 474
b. Incane (cash) 12,406 12,900 14,400
2. '!OrAL EXmlDl'IURES (Total a + b) .
13,086** 13,743 14,000
a. Adm.ini..stration
b. Program Total (List Progs. Below) 13,086 13,743 14,000
1. Dental Services 1.3.0a6 13,,743 14,000
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3. 0000 BAUNCE (SUbtract 1 - 2) II 1,317* II 474 II 874 I
4. IN-KIND SUP:OR1' (Total fran
Page 5)
5. NON-cASH l\SSErS
Notes arxl Ccmre.rrt:s:
* This is general operating funds
** This includes: 1) $4,812 to Special Care Clinic and nursing home
residents
2) $5,017 to Homeless Persons
3) $3,257 to Johnson County indigents
(Johnson County balance ;s -$167.)
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Special Care Program
nmIE IEI1.IL
AC'lUAL THIS YEAR Bl.lrkJ:;!W ADlINIS- ' m::xoRAM P.RCGRTIM
lAS"r YEAR mm:crED NEXT YEAR TRATION 1 2
1. Local FUnding Sources - $11 , 000 $11,500 $13,000 $13,000
.
a. Johnson County
b. City of lema City
c. United Way 8,000 8,500 10,000 10,000
d. City of COralville
e.
Johnson County DHS 3,000 3,000 3,000 3,000
f.
2. state, Federal,
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3. COntri1:utions/~nations 802 800 800 800
a. united Way 802 800 800 800
DesiCIMted Giv;1"lCf
b. . other COnl:ri1:utions
4. Special Events - 604 600 600 600
List Dr'
a. lema City Road Races 604 600 600 600
b.
c.
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5. Net Sales Of 5erVlces .
6. Net Sales Of Materials
7. Interest Incare
8. other - List Belew
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b.
.
c.
'lUrAL m<mE (Shew also on $12,406 $12,900 $14,400 $14,400
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Notes an:l. COrm'ents:
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AGENC'l
Special Care Program
:e:xmIDl'lURE JErAIL
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AClUAL 'nIIS YEAR 1lJIx;J:;J.W AJl.IINIS- m:xoIWI :m::GRAM
IAST YEAR PmTECl'ED NEXT YEAR TRA'I'IOO' 1 2
l. Salaries
2. Employee Benefits
and Taxes
3. Staff Development
4. Professional
Consultation
5. Publications and
SUbscriotions
6. Dles and MeIN:lerships
7. Rent
8. utilities
9. Telephone
10. Office SUpplies and
Postaae
11. Equiprent
F\lrchase II
12. Equipnent/Office
Maintenance
13. Pri.nti.n3' and Publicity
,14. Local Transportation
15.Insurance
16. A11d.it
17. Interest
18. other (Specify):
19. Direct Assistance to '$14.000 ,
qualified patients $13,086 $13,743 $14,000
20.
2l.
22. ,
'!OrAL ~ (Show also $13,086 $13,743 $14,QOO $14.000
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AGENCY HISTORY AGENCY
Special Care Program
(Using this page ONLY, please summarize the history of your agency, C)'
emphasizing Johnson County, telling of your purpose and goals, past and
current activities and future plans. Please update annually.)
The Geriatric Mobile Dental Program began providing dental care to the residents of
nursing homes and county care facilities in 1980, The program was developed to meet an
unidentified need for routine and preventive dental care for elderly institutionalized
persons, One major advantage of the Mobile Dental Program is that it takes dental care to
the patient, thus avoiding the problem of transporting patients to a dentist's office,
The program currently serves 10 long term care facilities (LTC) in the S counties
surrounding and including Johnson County. The program serves 4 nursing homes in Johnson
County.
The Geriatric Mobile Dental Program operates on a rotational schedule and usually
remains at each facility for approximately S weeks. In the past the GMU has visited the
nursing homes in Johnson County only every other year, but due to new federal regulations
and our decision to provide a more frequent level of service, we will now be visiting the
homes in Johnson County ~ year, This will put an obvious increased demand on funds
for the residents of these local nursing homes, During the past year,we were not able to
provide services to the residents of the nursing homes in Johnson County, All 4 homes
will receive care from the GMU this fiscal year (FY9S),
Residents of LTC facilities pay for their care from various sources, In Johnson
County, S7% are private pay, with the remaining 43% supported by Title XIX funds, The
dollars allocated to the GMU from United Way are for those private pay residents whose
resources are unable to afford their necessary dental care. I
The Special Care Clinic (SCC) is available at the College of Dentistry. It is a ~
special dental clinic established to care for the complicated needs of the older or [
medically compromised adult This clinic is also available for any patients from the ~R r
Geriatric Mobile Unit (GMU) in need of emergency care during the interim period if the GMU -
staff would be unable to deliver individual attention to these special adults. In
addition, we coordinate transportation, work with social workers and agencies to
coordinate services for our patients,
This past year United Way f~nds assisted 86 of our patients' residing in Johnson
County, This reflects a continued increase from the 76 patients who were funded last year
(and S6 the year before), and in fact is more than we have ever provided service for in a
fiscal year, This rise is due to the continuing need for the medically, physically, and
mentally handicapped adult, and again to the rise in services rendered to the homeless
population. This is the fourth year we have provided care for the homeless population of
Johnson county, providing care to 34 people. This compares to 30 last year and 16 the
year before. We have also maintained treatment of patients with HIV/AIDS, including 6
this past year.
This increasing need for dental health care services is only the tip of the iceberg
with the coming of health care reform and the demise of Medicaid. Dental services are not
expected to be implemented until the year 2000, leaving an incredible void in access to
dental services in Iowa.
We have provided a wide variety of services to our patients including exams, x-rays,
fillings (amalgam and composite) ,. ,root canal treatment, extractions, full dentures,
partial dentures and an occasional crown. We have not provided any bridgework and only
provide partial dentures when esthetics or function are severely compromised.
The request for funding from Johnson County DHS is for the dental ~ea1th needs of
Johnson County's indigent population. This past year we treated 16 patients. Most of
these people were referred by DHS and local agencies. These are people who cannot afford
dental care but are really trying to get back into the mainstream of society, Their
mouths have become unsightly and a little dental care has provided some smiling fapes,
increased self-esteem and even new jobs for many, This is a very worthwhile service to
potentially valuable members of our local co~munity.
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AGENCY
Special Care Program
ACCOUNTABILITY QUESTIONNAIRE
Agency's Primary Purpose:
The primary purpose of the Special Care Program is to provide dental care to
nursing home residents, frail elderly and medically compromised adults, and indigent
populations lvho are othenvise "isolated" from regular dental care.
B.
Program Name(s) with a Brief Description of each:
The Geriatric Mobile Dental Program provides comprehensive dental care to residents
of 15 long-term care facilities. The program serves four nursing homes in Johnson
County.
The Special Care Clinic serves frail elder7 and the medically, physically and
emotionally handicapped.
The Portable Outreach Program provides care to indigent populations including the ,
homebound and homeless.
C.
Tell us what you need funding for:
We are requesting funding to support patients in nursing homes and in the community
who cannot afford dental care and are not eligible for Medicaid.
D.
Management:
1. Does each professional staff person have a written .job description?
X
Yes
No
2. Is the agency Director's performance
evaluated at least"yearly?
,
Department Head
Yes
x
No
By whom?
E.
Finances:
1. Are there
x
fees for any of your services?
No
Yes
a) If Yes, under what circumstances?
Fees for each individual dental service are charged to ,each patient
using the College of Dentistry undergraduate fee schedule
b) Are they flat fees
x
?
.
or sliding scale
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AGENCY
Special Care Program
c) Please discuss your agency's fund raising efforts, if applicable: "
t~e did not receive any new grants this year, but we do seem to have small .
increases in designated giving. We continue to apply for new grants includi<=)
the Pilot Club and the Heritage Agency on Aging. We also actively campaign
for funds through the Hospice Road Race.
F. program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents) I and units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
complete ,budget years.
Enter Years -- FY93 FY94
l. How many Johnson County la. Duplicated 221 267
residents (including Iowa Count
city and coralville) did lb. Unduplicated
your agency serve? Count 76 86
2a. Duplicated
2. How many Iowa city residents Count 156 161
did your agency serve? 2b. Unduplicated
37 40*
Count
3a. Duplicated 26 33
3. How many Coralville Count
residents did your' agency 3b. Unduplicated
serve? 12
Count 9
I 4a. Total 9035 9210
4. How many units of service
did your agency provide? 4b. To Johnson 516 587
County Residents
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5. Please define your units of service.
A specific dental procedure is the unit of service for the above count ' I
(for example: examinatIon, filling, cleaning, extraction, denture or root canal)
,
6. Please discuss how your agency measures the success of its programs.
The success of our agency's efforts is measured in 2 ways: 1) the number of
Johnson County residents served, which has been up dramatically the past 2 years'
and 2) the total units of service provided which has increased in concert with
the increased number of residents served. We served a record high number (86)
of Johnson County residents this year including more homeless persons than any
prior year (34). This followed with a record high number (587) of units of ~:
services provided. ~.
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AGENCY
Special Care Program
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7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
The future outlook for dental services of the institutionalized and medically
complex adult is expanding rapidly. In order to satisfy this growing need, the
dental scho~l has made it mandatory for senior dental students to participate in
this program. The tremendous increase in demand for our services have made it
imperative that United Way understand not only the need, but the importance of
oral health care to people in need. In Iowa the demand for dental services from
those underpriviledged populations will mushroom with the coming of Health Care
Reform. Essentially Medicaid will be eliminated and along with it the dental
services that are so desperately needed. We will continue 'to apply for other
grants and keep our eyes open for all possible avenues of fund raising.
8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
The increased demand for dental services in our elderly population and the
recently established need in the homeless and medically disabled populations
have caused a real strain on our fiscal ability to help these people. The
future only paints a picture of even greater 'need. We have the people, the
facilities, and the equipment - support for their care is the question mark.
9. List complaints about your services of which you are aware:
None that we are aware of.
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.
10. Do you have a waiting, list or have you had to turn people away for
lack of ability to serve them? What measures do you feel can be
taken to resolve this problem:
We have not had to turn people away in the past. Our United Way fund is now at
a minimal level, causing us to make tougher decisions about treatment options.
We are now limiting services and limiting some care we have routinely provided
in the past. Without United Way's support, more services rnigh~ be denied and
some people could be turned away.
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How many people are currently on your waiting list?
o
11. In what way(s) are your agency's services publicized:
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a)Through written and oral contact of long-term care facilities wi~hin our service at
b)Several articles have been published in local newspapers concerning this program
c)A brochure is used to explain the program to patients, their families and their
financially responsible parties.
d)Qur brochures are available in the Family Pract~ce Dept. of the University of
Iowa and the Special Support Services office at the U of I and at the Senior Center
e)We provide a dental screening at the Johnson County Senior Center during their
annual Health Fair.
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AGENCY GOALS FORM
Year: 1995-9CJ
Name of Program:
Special Care Program
Goals: The major goals of the Geriatric Mobile Dental Program are:
1) to provide comprehensive dental treatment to frail elderly, various tndigent
populations and medically complex residents of Johnson County and to the residents
of long-term care facilities who have an accumulation of dental problems because of
their inability to seek and receive regular dental care.
2) to educate senior dental students to provide dental treatment to institutionalized
elderly persons who have multiple medical disorders and physical mobility problems.
Obj ectives:
1) To improve the oral health of an underserved population,
2) The long-term benefits of this program are to produce a generation of dentists who
will be experienced in dealing with the oral health problems of nursing home
residents and medically complex adults,
3)
The mobility of the dental unit itself allows dental care to be taken directly to
the patient, rather than transporting the patient to the College of Dentistry or a
private office,
4)
Since portable dental equipment is utilized inside the nursing home, the residents ()
can avoid exposure to cold weather and other problems associated with
transportation. In addition, the dental students will learn to utilize the ~'
mobile/portable equipment to provide dental care to patients who are unable to
receive treatment in a traditional office setting.
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The dental stu~ent will gain experience in treatment planning for patients with
multiple medical disorders and associated drug therapy.
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Students will learn to develop "rational" (vs. ideal) treatment plans based on the
individual needs of the geriatric and medically complex patient.
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The student will become aware of the operation of nursing homes sq that he/she can
provide treatment without disrupting the day-to-day routine in the facility.
8)
The dental students will learn to consider the patient's motor abilities, mental
state and drug therapies in sequencing and length of appointments.
9) Students will become accustomed to delivering dental care outside of private office
under less than ideal conditions.
Tasks:
The facilities and equipment in the Geriatric Mobile Dental Unit/Special Care
Clinic allows the provision of all dental treatment procedures. ,Examinations,
x-rays, preventtve dental care, routine fillings, crowns, root canal therapy,
minor oral surgery, construction of dentures and denture repairs are provided
to nursing home residents, homebound elderly, frail elderly, and the medically
and mentally complex residents of Johnson County. ~
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Name of Program:
Special Care Dental Pro [ram
Resources:
Personnel:
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2.5 full-time dentists with faculty appointments in College of Dentistry to
supervise the senior dental students
3 full-time dental assistants
1 full-time dental hygienist
1 full-time clinic clerk
7 senior dental students are assigned to the program for 4-5 week rotations
2 senior dental hygiene students are assigned to the program for approximately
8 weeks per semester.
Facilities and Equipment:
Geriatric Mobile Unit
One 25 foot trailer with wheelchair ramp which contains one dental operatory,
panoramic-type X-ray machine; and a small prosthetic laboratory.
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Three portable dental units and chairs assembled within each facility.
Special Care Clinic
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Eight dental operatories, X-ray facilities, a prosthetic laboratory and a
waiting room with the support of all specialty, departments in the
dental school. '
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HUMAN SERVICE AGENCY BUDGET FORM
Director Jim Swaim
city of Coralville
Johnson County City of Iowa City
United Way of Johnson county
li,gency Name
Address
Phone
Completed by
Approved by Board
United Action for Youth
410 Iowa Avenue, Iowa City
319-338-7518
Jim Swaim
: ~gnature)
on q. (3 ,'1+_
(date)
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CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95 . 12/31/95
4/1/95. 3/31/96
7/1/95 - 6/30/96 X
10/1/95. 9/30/96
COVER PAGE
Program summary: (Please number programs to correspond to Income & Expense Detail,
i.e., Program 1, 2, 3, etc.)
1) Counselingllntervention: Provides counseling, intervention, and related services to youth in Johnson
County for the purpose of preventing or reducing delinquency and assisting victims of abuse and
maltreatment. Professional outreach counselors and volunteers maintain trusting relationships with at.risk
youth in the community, helping them develop the skills to address problem situations without becoming
involved in juvenile delinquency. Staff are on call 24 hours a day to provide in.person response to
runaways and youth in crisis. UA Y also acts as a resource to the court to provide in-home service to
families. UA Y's family counseling and assistance to teen parents has increased in the past three years
as, UA X.offered parent skill training. A nurse practitioner is on staff to assist pregnant and parenting
teens and their children.
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2) Prevention: Provides comprehensive prevention programs to reduce/prevent delinquency, substance
abuse, unplanned teen pregnancy, and child maltreatment. Includes Synthesis, an innovative arts
environment for youth to become involved in communication arts and the use of electronic media as a
compelling alternative t9 inappropriate or iIIegal behavior. Professional youth workers provide support
and counseling in addition to instruction in various arts activities. The program's drop-in component
has had steadily increasing use for the last few years. UA Y's prevention has more than doubled. The
development of a teen line has enhanced the overall program and helped us increase the use of both teen
and adult volunteers. Youth volunteers provided over 2,000 hours of assistance to peers in the program
this year. We are involved in a comprehensive juvenile crime prevention program.
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3/31/94 3/31/95 3/31/96
United Way of Johnson county.. $ 24,000 $ 24,300 $ 36,000
Does Not Include Designated Gvg.
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FY94 FY95 FY96
City of Iowa City $ 49,,000 $ 50,000 $ 65,000
Johnson County $ 70,000 $ 72,800 $ 89,000
City of Coralville $ 840 $ 1 050 $ 3,000 0
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AGENCY United Action for Youth
W~ S(H!ARY
AClUAL 'llIIS YEAR BOu;t;Jl:JJ
IAST YEAR m.mcl'ED NEXT YEAR
Enter Your Agency's Budget Year => 7/1/93 - 6/30/94 7/1/94 - 6/30/95 7/1/95 - 6/30/96
1. rrorAL OPERATING EOI:GEl'
(Tct:al a + b) 756,858 810,330 820,614
a. carryover Balance (cash 41,546 (!) (6,226) (3,513)
from line 3, previous column)
b. IrlcoJre (cash) 715,312 816,556 824,127
2. 'IOrAL EXPENDI'lURES (Total a + b) 763,084 813,843 821,726
a. Administration 116,948 @ 93,592 94, 130
b. Pl~alQ Total (List Prcgs. Belcw) 646,136 720,251 727,596
1. Counseling 298,029 325,537 320,884
2. Prevention 348,107 394,714 406,712
3. .
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3. ENDING BAIANCE SUbtract 1 - 2 (6 226fi) (3 513) (1 112)
4. IN-IcrNl) SUProRl' (Total from 101,600 129,200 119,000
Page 5)
5. NON-cASH ASSEIS 397,912 406,36~ 392,362
Notes an:i ConlnYants:
C1} The beginning balance of 41,546 was applied to the loan payment completing
the purchase of 422 Iowa Avenue.
CD The administration for last year was higher because of costs associated with
fundraising for the purchase of 422 Iowa Avenue.
(]) The negative balance resulted from the one time purchase of 422 Iowa Avenue
,and property taxes.
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AGENCY: United Action for Youth
INCOME DETAIL AcruAL TIDS YEAR BUDGETED ADMINIS- PROGRAM 1 PROGRAM 2
last year projected next year TRATION Counseling Prevention
1. Local Funding Sources I S188,406 S152.075 I $195,500 I $33,585 I S80,820 I S81,095
a, Johnson County S70,OOO $72,800 S89,OOO SI6,020 S36,490 S36,490
b, City oflowa City S49,OOO S50,OOO S65,000 Sl1,700 S26,650 S26,650
c, United Way S24,075 S27,225 S36,000 S5,040 $15,480 I S15,480
d, City of Coralville $840 S1,050 S3,OOO S450 SI,200 $1,350
e, CDBG House/debt forgiveness $42.500 SO SO SO SO SO
f, Flood relief/other small towns S1,991 SI,OOO S2,500 I $375 I SI,OOO I SI,125
2. State, Federal, Foundations I S453,387 I S489,376 I S432,627 I S38,420 I S148,430 I S245,777
a, 1a Dept of Criminal Justice S81,648 S89,270 S76,OOO ! SO I S36,OOO S40,OOO
b, Federal HHS, Adm, Ch, & Fam, , S240,422 S267,979 $247,800 S29,770 I S96,930 S121,100
c, Ia Dept of Hum Ser/EdlHeaith S126,067 $125,827 $95,3271 S8,650 I S13,500 $73,177
d, Foundations, Ia Arts Council I S5,250 S6,300 $13,500 I $0 I S2,OOO Sll,500
3. ContributionslDonations I S13,468 I S9,610 I S13,000 I S1,300 I S5,700 I S6,OOO
a, United Way Designated Giving S2,082 S2,500 S3,OOO I $300 S1,200 S1,500
b, Other Contributions I Sl1,386 fJJ S7,110 S10,OOO I SI,OOO I S4,500 , S4,500
4. Special Events I S1,6821 S3,500 I S7,OOO I S400 I $3,300 I S3,300
a Iowa City Road Races $1,317 S2,OOO S3,OOO SO $1,500 I SI,500
b, Concerts SO SI,OOO S2,OOO S400 S800 S800
c, Small events S365 S500 S2,OOO I $0 $1,000 I $1,000
5. Net Sales of Services ! S39,138 ~ $122,555 I S163,OOO I $14,300 I $78,950 i S69,750
6. Net Sales of Materials I SO 1 SSOO I '$500 I SO I SSOO I SO
7. Interest Income I SSlO I S500 I $500 I SSOO I SO I SO
8. Other-Including Misc. I SI8,721 I S38,440 I , S5.000 I $3,500 I S3,500
S12,OOO I
a, Dislocated Workers Program $8,281 o S28,OOO so . so so so
b, Maintenance fees/MYEP,SHSI I $10.440 SIO,440 S12,000 I S5,OOO S3,SOO S3,500
Total Income (show on pg 2, line Ih $715,312 $816,556 $824,127 1 $93,505 I S321,200 I $409,422
,
()
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NOTES AND CO~~lliNTS:
CD CORtributions' last yea~ included donations for the purchase of 422 Iowa Avenue.
~ The increase in sales of services includes DHS Purchase of Service, services provided
to court clients, and increasing revenues from de-categorization funds from DHS.
~ The Dislocated Workers Program paid flood affected construction workers to help
repair storm damage to the Youth Center. (~
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AGENCY United Action for Youth
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J -:XPENDlTURE DET AlL ActUal This year Budgeted Adrninis- Program I Program 2
last year projected next year tration Counseling Prevention
1. Salaries I $453,642 $536,013 $547,846 $64,470 I $231,1l91 $252.257
, I
2, Employee Benefits & Taxes I $49.590 I
$72,151 $101,630 $110.200 $16.530 : $44,080
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3,Staff Development $8.278 $4,400 $4,000 $600 I $1,700 I $1,700
4, Professional Consultation $0 $0 $780 $380 I $200 $200
5, Publications & Subscriptions $1,624 $660 $1,200 $0 I $600 I $600
6, Dues & Memberships $650 $650 $800 I $0 I ., $400 ! $400
7, Rent $0 $0 $0 $0 $0 I $0
8, Utilities $6,389 $6,480 $6,600 $990 $2,970 I $2,640
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9, Telephone $5,967 $6,575 $7,000 $1.050 I $3,150 I $2,800
$1,0491 I ;
10, Office Supplies & Postage $3,190 $2,400 $360 l $1,080 ! $960
W $3.000 I I ,
II. Equipment Purchase / Rental $0 $7,500 $0 i $0 : $3,000
12, Equipment/Office Maintenance, W I $7,600 I i
$7,916 $9,680 I $800 I $3.400 i $3,400
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13. Printing and Publicity $5,360 $3,000 $3,600 $540 I $1,620 ! $1,440
14, Local Transponation I $6,281 $7,815 $7,800 I $780 I $3,120 ! $3,900
;
15, Insurance $10,882 $1l,720 $12,000 $1,800 $5,400 ; $4,800
16, Audit $3,080 $3,100 $3,200 $3,200 $0 I $0
17, Interest $18,568 W $1.930 I I
$22,000 $19,300 $8.685 I $8,685
18, Program Activities & Supplies $10,135 $9.320 $12,000 $01 I $10.000
$2,000 ,
I 1(9 $63,900 1 I I
19, Contract Services $58,742 $58.000 i $0 : $3,000 i $55,000
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$8,000 I ,
20, Teen moms $/day &'Food $7,971 $7,810 $0 I $0 ! $8,000
~ $83,865 i $2,700 i
21. Building fund/taxes $8,000 $6,000 $600 I $2,700
22, Miscellaneous $5341 $400 I $100 i I
$400, $150 : $150
I $763,084 I $813.843 i $821,7261 .
TOTAL EXPENSES $94,130 ; $320,884 ! $406,712
(Show also on pg 2, line 2,2a,2bl I 1 I i I
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NOTES AND COMMENTS:
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1 This year includes purchase of computer and used car,
2 This year includes materials used to repair storm damage to house at 422 Iowa,
Interest is on both houses (410 & 422 Iowa). agency van, and cash flow/operating funds,
4 Contract services v.ith Youth Homes and U of I under federal grant, I CCSD under stat~ grant.
5 Last year includes payment to the City for house purchase and one time property tax payment.
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AGENCY United Action for Youth
SlIUl?Tm FCiSrrIONS AClUAL 'lliIS YEAR WIXiETED %
. FI'E* IAST YFAR POOJECI'ED NEXT YFAR CHANGE
Position Title/ last Name last 'lhi.s Next C)
Year Year Year
- - -
- - -
- - -
see page Sa .
- - -
Total Salaries Paid & FI'E*
20.3 24.7 24,6 453,642 536,013 547,846 2
* Full.JI'.iJre Equivalent: 1-:0-; full-tilne; 0.5 = half-tilne; etc.
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RF.STRICI'ED FUN'CS: ~
(CoIlplete J:etail, Pages 7 am 8)
Restricted by: Res"'"..ricted for:
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. Contracts contracted services 39,138 122,555 163,000 33 ~
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Criminal Justice/City, County, United Way 81,648/15,CXXl 89,270/16,200 76 ,CXXl/13, CXXl
f"-- Federal HHS/Citv, Countv, United \~ay 240,422/22,CXXl 267 ,979/'!iJ/JJJ 247,ffJJ/26,CXXl
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\ \ D=pt. of Health/City, County, United Way 126,r:h7/6,CXXl 125,827/5,'jJj 95,327/3,CXXl
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5eJ:VicesjVolunteers (lXXl hrs. @ SI0/hr. j Q)99,200
, I, 25CXJ hrs. U8/hr.; 3ro hrs. @ S20/hr.; VISrA $20,41 ~) 77 , 600 92 , 000 -7
Iii Material Gocds (donated food, nusic equiJlTeIlt, 12,000 18,000 15,000 -17
i'l recreation eouip:; furniture. car. bldg, I113terials)
Space, Utilities, etc.
(Teen nons childcare. ill ropes course. GANAS) 12,000 12,000 12,000 0 "
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'~ 101,600 129,200 119,000
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AGENCY United Action for Youth
SALARIED POSITIONS FTE. Actual This year I %
Budgeted
Position Title! Last Name last this next Last year Projected Next year Change
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year year year
EXEC DIRECl'OR/Swaim 1 1 1 $39,745 $40,300 $41,509 3%
COUNSELlNG DIRECl'OR/Naso 1 1 1 $33,108 $33,620 $34,965 4%
PED, NURSE PRACf.l Neitzel 1 1 1 $36,405 $36,100 $37,544 4%
FAMILY SERVICE CooRD/Hunn, 1 1 1 $27,172 $26,260 $27,310 4%
Yth & Fam COUNSELOR/Kuehn 1 1 1 $21,110 $24,400 $25,376 4%
YOUTH COUNSELOR/Jens 1 1 1 $25,377 $25,000 $26,000 4%
YOUTH COUNSELOR/Blanken. 1 1 1 $24,138 $24,875 $25,870 4%
YOUTH COUNSELORlEsqi/v3C. 0.5 0,75 1 , $13,650 $14,250 $20,280 42%
YOUTH CNTR COORDlNAT.I Mul . 0,5 1 1 $11,551 $25,000 $26,000 4%
PREVENTION CooRDlNATfWil 1 1 1 $27,473 $26,140 $27,186 4%
YOUTH COUNSELOR/ E, Mullins 1 1 1 $23,618 $25,000 I $26,000 4%
YOlITH COUNSELOR/Spear 1 1 1 $23,555 $19,200 $19,968 4%
YOlITH COUNSELOR/ Peterson 1 1 1 $23,258 $24,400 $25,376 4%
,
YOlITH COUNSELOR/vacant 0 0.5 0,75 $0 $10,700 I $15,600 46%
STUDIO AlDElMasanz 0.5 0.3 OJ $5,294 $3,510 I $3,600 3%
YOUTH AlDElDirks 0.03 OJ 0.3 $334 $3,510 $3,600 3%
BUSINESS DIRECfOR/ U1in 1 0.8 I $25,589 $20,080 I $26,392 31%
OFFICE MANAGERlFreestone 1 1 1 $19,906 $22,900 I $23,816 4%
RECEPTIONISTlBuddin 0,5 1 1 $5,570 $13,680 $14,501 6%
CUSTODIAN/Comfort 0,75 0.75 0.75 $9,500 $9,490 $10,059 6%
RESPITE COORD/ A. Wilburn 1 1 1 $17,062 $20,100 I $20,904 4%
YOlITH COUNSELOIVChaison 1 1 I $16,101 $20,300 $21,112 4%
CHILD CARE WORKER/Vande, 0.25 1 1 $3,297 $13,040 $13,822 6%
VOLUNTEER CooRDlNATlNeb, 0.5 1 1 $9,952 $19,200 $19,968 4%
.
YOlITH WORKERlfRACKER/V3C OJ 0.5 0,5 $4,444 $7,200 $7,488 4%
INTERNS 1.2 1.8 2 $132 $2,000 $3,600 80%
DISPLACED WORKERS 0.25 1 0 $6,301 ' $25,758 $0 -100%
I. Full-time equivalent: l.O=full-time: O,5=half-time: etc,
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How Do You Compensate For Overtime? X Time Off X 1 1/2 Time Paid
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DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments:
Minimum' Maximum
Retirement 0 $ 0 /Month 0 0
Health Ins. 12 $170 /Month 12 12
Disability Ins. 1 $ 12 /Month 1 1
Life Insurance .5 $ 12 /Month ,5 .5
Dental Ins. 2 $ 20 /Month 2 2 "
Vacation Days 26 26 Days 15 26
Holidays 11 11 Days 11 11
Sick Leave '10 10 Days 10 10
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BENEFIT DETAIL
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ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==> 72,151 101,630 110,200
FICA 7,65%x$547,846
32,535 41,005 41,910
Unemployment Compo ,4 % x $ 547,846 1,081 1,300 2,191
Worker's Compo .5 % x $ 547,846 1,366 2,000 2,739
Retirement % x $ 0 0 0
Health Insurance $ 200 per mo. :22,5 indiv.
$ 60 per mo. for admin. of 32,573 50,925 54,720
. DAY's cafeteria plan
Disability Ins. $}8permo.:20 indiv. 2,298 3,200 4,320
Life Insurance $ 18 per mo.: 20 indiv. 2,298 3,200 4,320
Other % x $
How Far Below the Salary Study Committee's wi thin wi thin within
Recommendation is Your Director's Salary? range range range
Sick Leave Policy: Maximum Accrual _ Hours Months of Operation During
10 days per year for years --1L- to ~ Year: 12
8am-9[m llin-Fri
days per year for years _ to _ Hours of Service: 12-5 pn Sat
Vacation Policy: Maximum Accrual ~ Hours Holidays:
15 days per year for years -1--- to ~
18 days per year for years 2 to 3 11 days per year
21 days per year for years 2- to .l
26 days per year for years 12 to 20
Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? Yes X No
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AGENCY
Vni ted Action for Youth
(Indicate NIA if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(Source Restricted Only--Exclude Board Restricted)
C A. Name of Restricted Fund IXE, DHS , Health, Runawav Prevention, Victim Assistance. and Federal
1. Restricted by: Runawav Center grants are restricted during the grant period,
2. Source of fund: gran~
3. Purpose for which restricted: grant obiectives
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective:
each fiscal yem:
6. Date when restriction expires: N/A
7. Current balance of this fund: 0
B. Name of Restricted Fund MINK (Missouri, rewa, Nebraska, Kansas Youth ~ice Network)
1. Restricted by: MINK grant
2. Source of fund: RIlYA (Runaway and llareless Youth Act)
3. Purpose for which restricted: training of youth workers
C 4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective: each fiscal yem:
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7. Current balance of this fund: 0
C. Name of Restricted Fund contracts for service with Yooth Hares, MECX:A, OOS
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2. Source of fund: 5tate ~nd feder~l fimd5
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3. Purpose for which restricted: restricted to the purposes outlined in each contract
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
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5. Date when restriction became effective: each vear at the sigJlinl! of the contract
6. Date when r~striction expires: Youth Hares-9/30/95, MECX:A-6/'ljJ/95, UlS-UI15/95
7. Current balance of this fund: 0
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AGENCY United Action for Youth
(Indicate NjA if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
A. Name of Board Designated Reserve: Health Benefits
1. Date of board meeting at which designation was made: 9/19/89
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2. Source of funds:
annual deposits fran general ftmd
3. Purpose for which designated: EllIployee health benefits
4. Are investment earnings available for current unrestricted expenses?
____ Y~s --1L No If Yes, what amount:
5. Date board designation became effective: 4/1/89
6. Date board designation expires: ' N/A
7. CUrrent balance of this fund: $3~5
B. Name of Board Designated Reserve: fuilding Fund (includes previous Capital Reserve Fund)
1. Date of board meeting at which designation was made: Z/8/93
2. Source of funds:
fundraising and donations
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3. Purpose for which designated: purchase of 422 101m Avenue and ongoing building costs I
4. Are investment earnings available for current unrestricted expenses? (}.\ i
Yes X No If Yes, what amount:
5. Date board designation became effective: Z~~3
6. Date board designation expires: 1Z/2B/94
7. CUrrent balance of this fund: 0
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1. Date of board meeting at which designation was made:
2. Source of funds:
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4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date board designation became effective:
6. Date board 'designation expires:
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AGENCY mSTORY
United Action for Youth
AGENCY
((Using this page ONLY t please summarize the history of your agency t
emphasizing Johnson county, telling of your purpose and goals t past and
current activities and future plans. Please update annually.)
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United Action for Youth is a community-based service agency which offers crisis intervention,
confidential counseling; creative activities, and other helping services to youth and families in
Johnson County and surrounding communities. Supported with funds from the Board of
Supervisors, Iowa City, United Way, and other public and private sources, UA Y charges no fees
for its services.' Incorporated in 1970 and governed by a community-representative Board of
Directors, UA Y is recognized by the IRS as a non-profit tax-exempt organization.
The primary purpose ofUA Y is to assist youth and families by offering counseling and intervention
programs that assist them. in resolving problems they' encounter; and to provide prevention and
youth development programs that make use of young peoples' talent and energies in helping
themselves to a healthy future.
UA Y receives funds, in addition to its local support, from grants and under contracts or
subcontracts with other state and federal agencies to provide the following: 24-hour in-person crisis
intervention to adolescents; outreach aftercare, follow-up, referral, and prevention to runaways,
their families, homeless young persons, or those in jeopardy of becoming homeless; in. home
counseling; coordinated substance abuse prevention and pregnancy prevention services; and specific
intervention programs to respond to adolescent victims of maltreatment. UA Y has staff persons
on call at all times, 365 days of the year. UA Y will respond immediately to parents' requests for
counseling or assistance and works closely with other agencies to coordinate its intervention and
other activities. UA Y makes a special effort to respond to requests from the police, court, Youth
Homes, DHS, Crisis Center, Emergency Housing Project, DVIP, RV AP, and school counselors.
UA Y is a member of the National Network ofRunaway and Youth Services. UA Y is participating
in a national demonstration and research project to study the impact of its programs on teen
pregnancy and teen parenting.
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UA Y's services are provided in a variety of settings. CDBG funds and donations are supporting
UA Y's purchase of a house adjacent to the Youth Center, Besides the Youth Center location at
410 Iowa Avenue, the settings include schools, individual homes, and places young people frequent.
In addition to its professional staff, UA Y relies on community volunteers and trained peer helpers
to help meet the growing needs of young people. UA Y is coordinating a multi-agency effort to use
VISTA volunteers to respond to hunger and homelessness. UA Y's program components include
an outreach counseling program, a creative arts workshop, a family assistance program, and a
growing volunteer program. Programs are also offered in Spanish for non-English speaking clients.
UA Y sponsors a situational drama troupe composed of area youth to help educate and provide
information to adolescents about a variety of issues, including sexual abuse, dating violence,
children of divorce, substance abuse, children of alcoholics, and peer pressure. UA Y statistics
indicate continued increases in requests for counseling and crisis intervention and significant fI
increase in prevention. UA Y's Synthesis program has also had a substantial increase in drop-ins
and use of the studio which is expected to continue. The agency has had increased requests for
service from surrounding non-Johnson County towns and has received grant funds to serve them.
479
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AGENCY United Action for Youth
ACCOUNTABILITY QUESTIONNAIRE
A. Agency's primary Purpose:
The primary purpose of UA Y is to assist youth and families by offering counseling and intervention
programs that assist them in resolving problems they encounter; and to provide prevention and youth
development programs that make use of young peoples' talent and energies in helping themselves to a
healthy future.
B. program,Name(s) with a Brief Description of each:
CounsellnCl/lntervention - Provides counseling, intervention, and related services to youth in Johnson
County and surrounding communities for the purpose of preventing and reducing delinquency and other'
problems faced by adolescents. Professional counselors and volunteers maintain trusting relationships
with at-risk youth and teens in the community, helping them to develop skills to address problems they
face in growing up and becoming healthy adults,
Prevention - Provides comprehensive prevention and positive youth development activities including a
Youth Center and innovative arts environment for youth, Youth volunteers playa critical' role in the
services offered, The agency has partnerships with the schools and community groups to reach youth in
many environments, An extensive program for pregnant and parenting teens has been developed which
Includes preventive health services. .
C. Tell us what you need funding for:
D.
United Action for youth relies on local funding as its primary resource in providing its community based
programs, Funds are used to meet on-going operating expenses and general administrative costs, Funds
are also used extensively to match several state and federal grants, United Way funds are sought to
support our programs to provide support to child abuse victims, prevent substance abuse, reduce teen
pregnancy, help runaways, and support volunteer activities,
Management:
1. Does each professional staff person have a written job description?
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No
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2. Is the agency Director's performance evaluated at least yearly?
Yes X
No
By whom? Staff and Board of Directors
E.
Finances:
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1. Are there fees for any of your services?
Yes X
No
a) If Yes, under what circumstances?
Fees are charged to the court and DHS for families referred for in-home and family skills
services. The system for this is changing under Iowa's Medicaid initiative.
b) Are they flat fees
X
or sliding scale
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AGENCY United Action for Youth
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c) Please discuss your agency's fund raising efforts, if applicable:
Normal efforts are made to raise private funds for activities and programs in addition to periodic submission of state and
federal grants when appropriate. UA Y is working with Mayor's Youth and Youth Homes to coordinate fund raising for all
th'ree agencies through the Youth Services Foundation, UAY is fundraising mainly for the purchase of 422 Iowa Avenue, '
F. program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
cOMPlete budget years. '
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Enter Years -- 7/l/~7-;- lie 7/1/~t l/c
6 30 93 6 30 ~
1. How many Johnson County la. Duplicated 38,546 31,249
residents, (including Iowa ' Count
City and Coralville) did lb. Unduplicated
your agency serve? 4,440 2,830
Count
2a. Duplicated 27,753 24,564
2. How many Iowa city residents Count
did your agency serve? 2b. Unduplicated
3,209 1,653
Count
3a. Duplicated 5,010 5,212
3. How many Coralville Count
residents did your agency 3b,' Unduplicated
serve? 577 744
Count
4a. Total . .~, 28, 083 33,419
4. How many units of service not recorded-
did your agency provide? 4b. To Johnson !lOSt were * 29,849
county Residents in CO\IDtv
5. Please define your units of service.
Personal contacts with clients are broken down into the following categories of service: one-to-one or group counseling,
consultation, crisis intervention, follow-up, information and referral, advocacy, respite care, community support, prevention,
drop-ins, lessons, workshops, activities with groups, and activity hours of volunteers, One unit of service equals one
contact with individuals in any of the above categories,
'In some cases one unit of service is equal to one contact with a group, This results in the total number of units provided
being less than the total number of individuals served,
6. Please discuss how your agency measures the success of its programs.
Besides self-evaluation. UA Y uses the U of I College of Nursing, HHS peer reviews, Dept. of Substance Abuse site visits,
and review by DHS to evaluate programs, We have also been evaluated twice in the last 4 years by organizations
researching national program models, Self-evaluation reviews stated goals and objectives against actual achievement.
Clients also complete anonymous evaluations. UA Y is pari of a national research project to evaluate Its impact on teen
pregnancy and child development.
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United Action for Youth
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
UA Y staff actively participate in local, state and federal planning efforts as they relate to youth services, We expect ()
an increase in the target population in the next five (5) years, UA Y has increased its services to parents and expects
this trend to continue, The Youth Center allows tremendous opportunity for programs coordinated with Mayor's Youth
Employment Program and other agencies, UA Y is working closely with the juvenile court to provide community support
as an altemative to detention or out of home placement for youth under court jurisdiction. We have' dramatically
increased our use of volunteers, both adult and youth, especially to expand our prevention programs, UA Y purchased
property to allow for additional counseling space next to the Youth Center, We conduct evaluations to help examine
our impact on youth and families,
8. Please discuss any other' problems or factors relevant to your
agency's programs, funding or service delivery:
The state budget crisis has been devastating and it is difficult to anticipate what state and federal funds will be available
to support UA Y programs. Grant administration requirements continue to be complex at a time when they are also
more disorganized. The child welfare Medicaid Initiativel changed the way family services are paid for by DHS, There
has been a continued trend of increasing conflict related situations with clients and we have had a iarge increase in
prevention and youth development activity. As with many other human service workers, UAY staff meet very
challenging demands for less than adequate compensation,
9. List compiaints about your services of which you are aware:
I am not aware of service complaints, Some parents and youth, frustrated in conflict, express anger at a particular
suggestion or event, such 'as reporting abuse, UA Y still needs to improve its fundraising activities.
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10. 00 you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measures do you feel can be
taken to resolve this problem:
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Yes. This year we had a waiting list for families wanting family counseling. We provided other services to individual
;(.i youth on the waiting list and have increased staffing and expanded the schedule for parent education classes. There
was no waiting list for general services. We have had as many as six families on the waiting list at peak time in spring
and winter.
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houses, referral sources, runaway hotline, significant visibility in the community, and word of mouth. We expect an 0
increase in awareness as a result of our Teen Rap Line. We also promote our programs in Spanish,j'
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AGENCY GOALS
For the Year 1995 / 1996
Name of Programs: COUNSELING/INTERVENTION AND PREVENTION
Note: United Action for Youth's Prevention, Counseling/
Intervention and other programs overlap in meeting the
objectives of specific grants.
COUNSELING/INTERVENTION PROORAM (Goals I and II)
Goal I: To conduct an outreach prOgram that will identify and
assist youth and families in stressful situations and
respond to their needs and requests for counseling ,and
intervention.
Objective A: To provide assistance and appropriate
intervention to youth identified by UAY or others as being
involved in delinquent behavior or at risk.
1. Maintain significant contact with an estimated 1200
young people in their ow.u environment (see youth
development) .
2 . Provide counseling to individuals and families in
Johnson County (an estimated 2000 counseling contacts
with 300 individuals will occur.
3. Provide an estimated 300 direct crisis interventions
to individuals as needed.
4. Maintain one-to-one and group interaction with 500
youth directed at individual problem solving and
improved self-esteem.
S. Facilitate support groups during the year, especially
in areas in which yOuth share a common interest (at'
least 4 on-going groups) .
6. Maintain an outreach office that is an accessible,
comfortable atmosphere where young people can drop in
for assistance.
7 . Act as an advocate for youth when requested or
appropriate.
8. On a 24-hour basis, be directly available to parents,
youth, law enforcement, and other agencies to respond
in l?erson to runaway, homeless, or other youth in need
of lmmediate assistance (an estimated 150 requests for
assistance after regular hours) .
Ob) ecti ve B: To provide accurate information to youth and
families in response to their concerns and interests,
referring them to resources in the community to help meet
their identified needs.
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United Action for Youth
(Goal I, Obj ecti ve B continued)
1. In conjunction with MECCA and area school personnel,
law enforcement, as well as 'for other groups in
Johnson County, offer assistance as part of
intervention teams, especially responsive to requests
from schools.
2 . In cooperation with DVIP, RVAP and other agencies,
conduct workshops which are directed at the prevention
of sexual abuse of children and adolescents. '
3. In cooperation with Crisis Center, Comnunity Mental
Health, and other agencies facilitate public awareness
aimed at preventing teen suicide (5 workshops reaching
100 individuals). '
4. Maintain an up-to-date resource file of helpful
information at the outreach office which includes
materials for distribution.
5. Facilitate workshops in other areas of interest to
young people (75 workshops reaching 2000 individuals) .
6. Refer individuals to other agencies or resources to
meet needs unmet by DAY (500 referrals of 150*
individuals and families) .
7. Conduct public awareness campaigns and participate in
other forums that, improve public knowledge of problems
that affect teenagers (including Sexual Abuse
Prevention Week, Child Abuse Prevention Week, Missing
Children Day, Victims Rights Week, etc.).
Goal II: To provide for the primary prevention of delinquency, drug
abus,e, child abuse and pregnancy by organizing activities
and projects that enhance and contribute to the health and
development of young people and their families.
Objective A: To organize activities, initiate and
otherwise make available opportunities for youth which
hell? them develop improved social skills, self-esteem,
indl vidual talents, and greater participation in the
conmunity.
1. Provide or assist others in maintaining peer helper
training programs for adolescents in Johnson County
(at least 5 in area schools ar.d 2 in non-school
settings) .
2. Coordinate recreational/leisure activities for youth
which encourage the choice of positive alternatives
to delinquency, substance abuse, and other socially
defeating behavior (at least 100 activities with 800
participants) .
3. Ut,ilize young people as staff, volunteers and board
members of United Action for Youth (at least 2 youth
staff, 60 volunteers and 2 board members) .
*MaJorlty continue contact at UAY In addition to other services.
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United Action for Youth
(Goal I'l, Objective A continued)
4 . Operate a peer counseling phone line utilizing 40
trained teen volunteers to confidentially respond to
the concerns of young people.
S. Encourage and help develop positions of responsibility
within other corranunity groups for young people
including positions on agency boards and public
service committees.
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professional response to the maltreatment of children,
especially adolescents, in Johnson County.
1. Actively participate in efforts with other agencies
to coordinate intervention, treatment and follow-up
for victims of maltreatment.
2. Respond to imnediate intervention needs of adolescent
victims of maltreatment.
3 . Provide training and education to parents, youth and
other professionals that will enable them to recognize
child maltreatment and respond appropriately.
4. Continue the development and use of situational drama
with young people which errq;lhasizes issues related to
adolescent maltreatment and delinquency prevention.
S. Provide skills training and assistance to teen parents
using the Nurturing ,and Bavolek programs.
Objective C: Act as a resource to other agencies in
meeting the needs of young people accepting referrals to
provide UAY' s services to individuals, groups and
families.
1. Provide in-home services to families referred by the
court to ~revent out of home placement.
2. Consult Wlth and coordinate UAY' s services with other
agencies in Johnson County.
3. Accept an estimated 500 referrals from other agencies,
schools and individuals for counseling and
intervention.
4 . Respond to requests for DAY services or assistance in
projects that benefit youth. .
S. Work with TInllti-disciplinary team.
6. Sub-contract with MECCA and Youth Homes to provide
substance abuse prevention for high risk youth.
7. Sub-contract with funding sources to work with
victims.
8. Actively participate in ~INK (a network of services
for runaway and homeless youth) and the National
Network of Runaway and Youth Services.
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PREVENTION PROORAM (Goals II and III)
Goal III: To conduct a program that will involve young people in ()
communication arts, the use of electronic media, and
other creative arts; providing them with improved
skills, enhanced personal development and greater
opportunity for participation in community affairs.
Objective A: Provide creative learning environments in
which young people can learn about electronic media,
communication arts, and traditional forms of artistic
expression, as well as team building and adventure based
self esteem enhancement.
1. Maintain a sound and music studio which is equipped
for instructional use by young people for multi-
channel recording and sound'reproduction.
2. Maintain a video and film studio which is equipped for
instructional use by young people for production of
video tapes, 8 nm films and cable-cast programs.
3. Identify participants who may be in need of outreach
or other services described in goals I and II and
facilitate their use of such services.
4. Provide space for other arts related activities as it
is available and arranged for use by young people.
5. Provide individual and group instruction in the use of
studio equipment and facilities,
6. Involve artists, student interns, and other volunteers
as resources to participants.
7. Operate and staff the studio and Youth Center so that
they 'are convenient for use by drop- ins (open
afternoons, evenings, and weekends) .
8. Coordinate adventure based learning activities for
youth and families using the ropes course and outdoor
events.
Objective B: Facilitate the active participation by youth
in community events and programs which allow them to
demonstrate their talents and concerns for others.
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1. Organize workshops and proj ects that
with other populations, including
disabilities, other cultures, older
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2. Help facilitate the active use of public access
opportunities available to youth, including those at
the public library and recreational center.
3. Hell? facilitate the organization of performances, and
exhibitions by young people in order to display their
talents to others in the community.
4. Organize projects in cooperation with other groups in
which young people can act as media resources to
others in the community, or demonstrate helpful
skills.
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HUMAN SERVICE AGENCY BUDGET FORM
Director
Rosalie Rose
City of Coralville
Johnson County City of Iowa City
Uni ted l,ay of Johnson County
Agency Name
Address
Phone
Completed by
Approved by Board
VISITING NURSE ASSOCIATION
CHECK YOUR AGENCY'S BUDGET YEAR
1/1/95 - 12/31/95 X
4/1/95 - 3/31/96
7/1/95 - 6/30/96
10/1/95 - 9/30/96
COVER PAGE '1
mb t rrespond to Income & Expense Detal ,
Program Summary: (Please, nu er programs 0 co
i.e" Program 1,2, 3, etc,)
1. SKILLED HOME CARE - Home visits to provide physician-directed health care to
individuals with diagnosed health problems. Services are reimbursable
through Medicare, Medicaid, commercial insurances and private pay through a
sliding scale.
2. HEALTH PROflOTION HOME CARE - Home visits for promotion of health and
prevention of health problems.
3. HOME CARE AIDE SERVICES - Services provided in the home for the purpose of
maintaining individuals at home; including personal care assistance,
housekeeping, grocery shopping, laundry, errands, etc.
4. ELDERCARE - Health care ~or Seniors, provided at housing and meal sites
throughout the county; services include health screening, counseling and
education.
5. COMMUNITY SERVICES - Health screening and education for the general public,
employee groups, community agencies and schools; health consultation with
other human service agencies.
6. SENIOR HEALTH PROGRAM - Health care for the "well" elderly, including
physical assessment, screening, education and referral.
Local Funding Summary : 4/1/93 - 4/1/94 - 4/1/95 -
3/31/94 3/31/95 3/31/96
United Way of Johnson County -- $ $ $
Does Not Include Designated Gvg. 54,000 54,500 59,500
FY94 FY95 FY96
City of Iowa City $ $ $ .
Johnson County $ 71,550* $ 107,000 $ 122,000
City of Coralville $ $ $
*Total received frem County - $107,000 includes $19,244 in cash fran Health Dept Budget,
$16,206 in paid expenses for Eldercare Program, and $71,550 Block Grant money,
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AGENCY
VISITING NURSE ASSOCIATION
JJID;EI' stmARY
AClUAL 'lHIS YE'1lR IWE'ED
I.AST YE'1lR PROJECl'ED NOO YEAR
Enter Your Agency's Budget Year > 1993 1994 1995
1. 'ICJrAL OPERATING BUL'GEl'
(Total a + b) 1,937,500 2,319,954 2,708,699
a. carryover Balance (Cash
from line 3, previous coltm) , 270,510 276,056 321,644
b. Inc:one (Cash) 1,666,990 2,043,898 2,387,055
2. 'ICJrAL EXPENDl'ltlRES (Total a + b) 1,661,'444 1,998,310 2,381,323
a. Administration 199,373 209,823 228,287,
b. Pro:JraIIl Total (List Frogs. Below) 1,462,071 1,788,487 2,153,036
L Skilled Horne Care 1,176,303 1,480,747 1,826,941
2. Health Promotion 43,198 51,956 55,540
3. HOlle Care /lide 179,436 184,844 188,475
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4. Eldercare 31,567 37,968 53,875
5. Community Services 16,614 16,986 13,140
6. Senior Heal th Program 14,953 15,986 15,065
7.
8.
3. ENDDlG BAIANCE (SUbtract 1 - 2) II 276,056* II 321,644 II 327;376 I
4. Dl-KIND SUPFORl' (Total from
Page 5) 36,335 37,774 39,630
5. NON-cASH ASSETS , 19,932 35.000 38,000
Notes curl COImnents:
*Assets $408,409 ASSms : LIABILITIES:
Liabilities 132,353 Cash $104,805 Accts Payable ,$ 22, 640
NEl' WORTH $276,056 AR 277;906 Accrued Vac 32,601
Prepaid Exp 5,766 Contract Liab 77,11.2
Equipnent ' 19,932 $132,353
$408,409
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IN<mE DErAIL
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ACIUAL 'THIS YEAR ElJl:GEl'ED AI:MINIS- m::GRAM m:GRAM
usr YEAR PROJECTED NEXT YEAR TRATION 1 2
1993 1994 1995 SKILLED HP
, ,. Local Furxling Sources -
List Qo 1..." 135,961 159,183 175,250 15,640 46,260 43,100
a. Johnson County \l} \L}
71,550 89,275 114,500 8,650 43,100
b. City of Iowa City
c. United Way 45,167 54,375 58,250 6,990 46,260
d. City of Coralville
e. Johnson County Il}
Board of Health 19,244 12,899 0
f. \~} (2)
Dept of Human Serv 0 2,634 2,500
2. state, Fe:ieral, 1'-,359,589 1,652,283 1,959,330 195,115 1,593,365 9,750
'om; -List 1<<>11"l1J
a. ~ledicare 821,266 ,037,860 1,326,650 132,665 1,193,985
b. PHN Grant 43,249 42,082 43,000 3,440 39,560
c. Medicaid 336,025 357,464 399,800 39,980 359,820
d. Senior Health Proq 9,669 9,089 6,000 500
e. Heme Care Aide Grant 149,380 190,407 170,000 17,000
f. Heritaqe Area Aq~n.9! 0 1.381 1.380 130
q. Flood Grants 0 11,500 9,000 900 6,750
h, F'TP-Wc 11 1<<>; nn - Jjg, n ? 50n <'~ <~
3. Contributions/~nations 14,073 12,633 12,000 1,200 3,600
" a. united Way
eesianated Givioo 5,921 4,833 4,000 400 3,600
b. other Contributions
8,152 7,800 8,000 800
4. Special Events - 18,692 19,276 20,500 1,730 15,270
T~st 1<<>1.....,
a. Iowa ,City Road Races 5,472 4,276 4,500 450 4,050
b.
Dlrect Mail Fundraise 13,220 15,000 16,000 1,280 11,220
c.
5. Net sales Of SeJ:vlces 29,856
36,187 32,000 1,000 16,100 2,700
6. Net sales Of Matenals
7. Interest Incorre
2,974 4,500 5,000 500 4,500
8. other - List EelCM
, Mi 99,514 166,167 182,975 14,850 150,925
a. "
Insurance Reimb 74,704 136,282 152,975 12,230 140,745
b.
Eldercare Fees 9,510 10,880 . 11,000 1,100
c. ( 3)
Misce llaneous 15,300 19,005 19,000 1,520 10 ,180
'JrAL IN<mE (ShCM also on ,666,990 ,043,898 2,387,055 ,230,035 1,830,020 55,550
'r'aoe 2 t' 1h\
Notes arxI a:mrents: (1) Starting 7/94, monies rece"ived for Eldercare from Health Dept Bu
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:IN<:Xl!E DErAIL
(continued) PRCGRAM PRCXORAM PRCGRAM PRCGRAM PRCGRAM PRCGRAM
3 4 5 6 7 8
HCA ELDERCARI CCM1 SR HEALTH
1. Local Fun:ii.rq Sources - 35.250 10 000 2.500
T,;<* 11P1CM 22,500
a. Johnson County 15,000 35,250 10,000 2,500
b. City of ICTNa City
c. United Way 5,000
d. City of Coralville
e. JOHNSON COUNTY
BOARD OF HEALTH
f. DEPI' OF
HUMAN SERVICES 2,500
2. state, Fe:leral, 1,250 5,500
tionc: -To; BelCM 154,350
a. Medicare
b. PHN Grant
c. Medicaid
d. Senior Health progran 5,500
e. Hone Care Aide Grant 153,000
f~ Heritage Area Agency 1,250
g. Flood Grants 1,350
h. FIP,:,Well Beincr -.HV
3. Contributions/COnations 4,200 3,000
a. Ullited Way
eesianated Givincr
b. other Contributions
4,200 3,000
4. Specaal Events -
T~~ ~-, 3,500
a. ICTNa City Road Races
b.
Direct Mail FundraisE 3,500
c.
5. Net Sales Of Services
12,200
6. Net Sales Of Matenals
7. Interest Incolre
8. other - List BelCM
TnI"!1,,<l;rrr M; 9,900 3,200 4,100
a. ,
Insurance Reimb
b. .
Eldercare Fees 9,900
c.
Misce l[aneous 3,200 4,100
'lUmL m<mE
189,050 54,100 13,200 15,100
Notes and COIlm'ents:
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AGENCY
VISITING NURSE ASSOCIATION
ElCI'mDl'lURE m
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ACIUAL 'lEIS YEAR BUOOEl'ED AIl1INIS- POCGIWl PID>Rl'IM
u.sr YEAR mm:crED NEXl' YEAR 'mATION' 1 2
1993 1994 1995 SKILLED HP
1. Salaries
1,180,586 1,425,809 1,725,440 155,250 1,350,440 40,850
2. ~loyee Benefits 238,626 7,600
and Taxes 205,785 250,568 305,288 30,132
3. Staff Development
4,422 5,100 6,000 4,000 1,400 100
4. Professional
Consultation 3,322 4,549 5,000 600 3,500 100
5. Rlblications and .
SUbscriotions 3,521 4,600 5,000 600 3,550 130
6. !)J,es and Memberships \11
3,182 7,200 7,500 1,500 5,000 150
7. Rent
34,774 40,091 42,000 5,400 30,350 1,200
8. utilities
5,321 6,565 6,700 750 '5,050 150
9. Telephone IL)
11,007 18,460 20,000 2,350 14,750 250
10. Office SUpplies and 16,645 15,886 16,000 1,800 11,700 350
FbstaCle
11. Equipment 7,891 8,232 8,500 975 6,400 150
Purchase/Rental
12. Equipment/Office 5,074 7,188 7,500 900 5,300 200
Maintenance
13. Printin9' and Rlblicity 12,768 14,636 15,000 1,800 10, 650 125
14. I..ocal Transportation (3)-
60,423 76,390 90,720 10,820 63,950 2,350
15. Insurance
10,005 11,230 12,575 1,500 8,725 250
16. Audit / Legal
6,880 6,500 6,800 850 4,950 150
17. Interest / Depreciatio 9,987 11,500 12,000 1,350 9,000 200
18. other (Specify): 1,296 1,300 1,300 160 900 35
Contract Services
19.
Medical Supplies 39,763 33,997 35,000 2,500 25,500 500
20. Canmunity Serv Exp
Vaccine, Clinic Supplie s 11,240 10,000 10,000 1,100 0 400
21.
Misce llaneous (4) 14,895 17,333 23,000 2,150 16,000 300
22. Professional Servlces ,
SP, or, I?l' 12,657 21,176 20,000 1,800 11,200 0
'lUI7IL EXmiSES (ShCM also ~,381,323 228,287,
". 2,':l.'hl 1.661.444 1,998,310 1,826,941 55,540
Notes and Cornrrents:
(1), Dues increase result of additional revenue and joining Visiting Nurse Associations
of Ameri.ca, "
(2) Increase due to purchase of mobile phones for coordination of care and staff safet
(3) Mileage reimbursement increased from .25~/mile to .27~/mile.
(4) Miscellaneous expenses include recruitment, doubtful accounts, work study accounts
cleaning supplies, namepins, etc.
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3 4 5 6 7 8
HCA ELDERCARE C<>>1M SR HEALTH
1. Salaries
132,000 28,750 8,650 9,500
2. Employee Benefits
and Taxes 20,110 5,560 1,550 1.710
3. staff Development
350 75 25 50
4. Professional
Consultation 600 100 50 50
5. Publications and
SUbscrint:ions 540 90' 50 40
6. !)les and Melliberships
650 100 50 50
7. ,Rent
3,850 750 250 200
8. Utilities .
550 100 50 50
9. Telephone
2,150 200 150 150
10. Office Supplies and 275 175
Postacre 1,550 150
11. Equipment
Purchase/Rental 775 100 50 50
12. Equipment/Office 200 50
Maintenance 800 50
13. Printing and Publicity 1,650 300 125
350
14. I.ocal Transportation 900
10,800 1,000 900
15. Insurance
1,350 250 250 250
16. Audit / Legal
550 100 100 100
17. Interest / Depreciatio 1,000 150 150 150
18. other (Specify):
Contract Services 150 25 15 15
19. ,
Medical Supplies 5,000 750 250 500
20.
Camnunity Serv Exp 0 7,800 100 600
21.
Miscellaneous/Doubtful 4,050 200 150 150
22. Professional Services
SP.or PT 0 7.000 0 0
'llmlL EXJ.lnlSES (Shoo also
? liM '?h\ 188.475 53,875 13 .140 15.065
Notes and CamIrents:
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VISITING NURSE ASSOCIATION ,
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ACIUAL 'IHIS YEAR B.JIXiEI'ED %
IJSr YEAR PROJECI'ED NElcr' YEAR aiANGE
1993 1994 1995
47,679 48,919 51,365 5.0
31,364 37,151 37,434 0.8
53,860 56,356 62,396 10.7
30,478 34,282 32,479 - 5.3
1,180,586 1,425,809 1,725,440 21.0
SAT ARIED FDSrrIONS
( FrE*
fbsition Title/ Last Name last 'Ibis Next
Year Year Year
EXECUTIVE DlRECroR-ROSE 1.0' 1.0 1.0
--
Ha.1E CARE MGR-ARTHUR 1. 0 1.0 1.0
--
ASST HOME CARE W,;RS - 2 1. 8 1.7 1.8
---
CLINICAL SERV SPEC-ELAND
Total Salaries Paid & FrE*
J4 . 567 . 4 77.8
* Ml-Time Equivalent: 1.0 = full-time;
0.5 = half-time; etc.
RESTRICl'ill FUNCS:
(Corrplete l)atail, Pages 7 arx:l. 8)
Restricted by: Restricted for:
Board of Directors Third Party Cont. Adj 59,746* 16,887* 2,000* -88.2
,
C ,*Reflects account balance at end of year after contract adJustments made.
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GrantorjMatched by:
U of I Work Study / Hone Care Aide (1) 0 4800/3917 9600/7833
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ServicesjVo1unteers
Volunteers @ $7.00/Hr. 21,175 21,770 22,855 5.0
Material Gocxls
Space, utilities, etc.
Senior Center - 792 Sq Ft 8,910 9,504 9,900 4.2
Othev: (Please specify)
Nursing Students @ $12.50/Hr 6,250 6,500 6,875 5.8
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36,335 37,774 39,630 4.9
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"
SAIARIED R:lSITIONS AClUAL 'IHIS YEAR JJ.JI:GEI'ED ~
.
FTE* IAST YEAR PIDJECI'ED NEXT YEAR ,OlANGE
1993 1994 1995
Position Title/ Last Name Last 'Ihi.s Next
Year Year Year
Herne Care Aide Supr-Schroec I>r .8 .9 ~LO 21,732 32,618 32,143 - 1.5
-
Physical Therapists x 2 1.2 l.0 ,,1.5 46,095 43,504 65,511 50.6
Medical Sac Workers x 2 .8 :.8 .8 18,098 19,206 19,973 4.0
Occupational Therapists x ..1 - - 5,033 451 0 -100.0
-
Staff Nurses 12.1'16.2 18.5 360,655 448,761 547,186 21.9
Auxiliary Nurses 1.7 _2.:.2. 3.0 50,203 89,331 94,629 5.9
Intake & Referral
Coord - Delap ,1.0 .l.:.Q. 1.0 24,636 26,848 28,190 5.0
Ccxnputer Spec - Rieck .8 .8 .8 16,473 17,014 ' 17, 199 1.1
-
CCI1'Il\ prog Coord - Van Why .9 1.0 ,1.0 28,671 28,367 31,843 12.3
-
Admin Asst - Anderlik 1.,0 ',1.0 1.0 26,688 29,126 30,582 5.0
-- -
Bookkeeper - Jansen .8 .8 .8 17,725 19,193 19,269 0.4
-
Info Syst Coord - Coburn .5 .5 .5 9,568 10,255 :].0,210 - 0.4
-
Secretary - Rehnke 1.0 ,1.0 ,,1.0 16,620 18,138 19,045 5.0
-
Human Resource Spec - Oven an- .6 ' 1.,0 0 12,581 23,276 85.0
- -
RN Sch Coord - Ka1vig .6 .7 .8 12,069 13,472 13,301 - 1.3
- -
Transcriptionist x 3 .9 .8 .8 11,621 13,823 14,290 3.4
- -
Office Assts x 3 1.2 1.5 2.5 19,451 18;290 31,992 74.9
- -
Herne Care Aides 20.8 27.1 31.1 265,883 326,737 424,400 29.9
- - -
Field Supr - Potter 1.0 1.0 1.0 23,085 25,447 26,719 5.0
- -
HCA Sch Coord - Darnell .8 1.0 1.0 15,600 16,159 16,555 2.5
- - -
Pt. Billing Coord - Libeng th.8 .8 '.8 12,718 13,796 13 , 972 1.3
- -
Maintenance - EWert - .1 .2 822 1,040 3,380 225.0
-
Volunteer Coord - Rooy .5 .5 .5 7,025' 8,675 8,867 2.2
- -
PAGE 5a SUBT01'AL 49.4 62.0 70.6 1,010,471 1,232,832 1,492,532 21.1
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SAIARIED rosrrIONS
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Position Title/ Last Name
File Clerk - Worden
Flood Coord - Magera
(1)
On-Call Nurses
On-Call Aides (1),
Projected Overtime (1)
.
On-Call and Overtime dollar
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ACIUAL 'lHIS YEAR EmX;EI'E[) !!,
0
lAST YEAR POOJEcrED NEXT YEAR ' CEANGE
1993 1994 1995
Next
Year
.5 6.734 7,5]9 7,404 - 1.5
-d 0 8,750 6,llS - 30.1
-d 0 0 8,900 NA
-2 0 0 6,815 NA
...u. 0 0 20,000 NA
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AGENCY VISITING NURSE ASSOCIATION
BENEFIT DETAIL
ACTUAL THIS YEAR BUDGETED
TAXES AND PERSONNEL BENEFITS LAST YEAR PROJECTED NEXT YEAR
(List Rates for Next Year) TOTAL ==>
205,785 250,568 305,288
FICA Pretax Bene 7.65 % x $ 1,710,440
Decreases FICA 88,648 106,721 130,849
Cafeteria Bene * Startup % x $ 375
$5/Person/Month 0 0 1,875
Worker's Compo 2.82 % x $ 1,725,440 40,208 48,657
33,328
Retirement Up to 4 % X $1,135,000
Not All Participate 25,233 33,050 38,900
Health Insurance $156.7~er mo.: 35indiv.
$ per mo.: family 43,572 54,655 65,827
Disability Ins. .83 % x $1,345,081
Not All Eliqible 9,068 , 8,486 11,164
Life Insurance, $ 396 per month
3,878 4,513 4,752
Other long Tenn $172/Mo % x $ 807 1,877 2,064
CEU & Phy Ex ~$70/3 Yrs - CUE $50/Yr 1,251 1,058 1,200
How Far Below the Salary Study Conwittee's
Recommendation is Your Director's Salary? NA NA NA
Sick Leave Policy: Maximum Accrual ~ Hours Months of Operation During
12 days per year for years ~ to _____ Year: 12
Prorate @ Part-Time Monday - Friday
days per year for years to Hours of Service: 8 AM - 5 PM
----- -----
Convert Sick Leave to Vac 2 to 1 After 360 Hours RN Available 24 Hours
Vacation Policy: Maximum Accrual 240 Hours Holidays:
10-15 days per year for years ltO 4
----- -----
10 days per year
20-25 days per year for years 4 to 6
SUPDOrt Staff 10-20 Davs /'Professional 15-25 Davs Includes 2 Personal
Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? X Yes No
How Do You Compensate For Overtime? --1L- Time Off -1L-- 1 1/2 Time Paid
None -1L-- Other (Specify) Straight Time
Comoensation deoends on reason ,
DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS Comments:
Minimum Maximum *Cafeteria benefits -
Retirement 26.1 $163 /Month 3.2 19.0 Benefit using pre-tax
Health Ins. 12.0 $ 135 /Month 6.0 12.0 payroll deduction to
Disabili ty Ins. 1. 0 $ 34 /Month 1.0 1.0 pay for dependent care
Life Insurance .5 $ 19 /Month .5 .5 and unreirnbursed medic
Dental Ins. 2.0 $ 22 /Month 1.0 2.0 expenses.
Vacation Days 25.0 25.0 Days 5.0 25.0 $1,875 reflects admin-
Holidays 10.0 10.0 Days 2.5 10.0 istrative cost of
Sick Leave 12.0 12.0 Days 3.0 12.0 benefit.
POINT TOTAL 88.6 22.2 81.5
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VISITING NURSE ASSOCIATION
(Indicate N/A if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
C A. Name of Board Designated Reserv,e: Third Party Contract Ad4ustment
1. Date of board meeting at which designation was made: Dec~r, 1992
2. Source of funds: Third Party Settlements - Memorial Funds
3. Purpose for which designated: Medicaid Contract Ad4ustment
4. Are investment earnings available for current unrestricted expenses?
J
____ Yes ~ No If Yes, what amount:
5. Date board designation became effective:
Dec~r, 1992
6. Date board designation expires:
No Expiration
7. Current balance of this fund: ~76,263
B. Name of Board Designated Reserve: NA
1. Date of board meeting at which designation was made:
2. Source of funds:
Yes No If Yes, what amount:
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4. Are investment earnings available for current unrestricted expenses?
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6. Date board designation expires:
7. Current balance of this fund:
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C. Name of Board Designated Reserve: NA
1. Date of board meeting at which designation was made:
2. Source of funds:
3. Purpose for which designated:
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Yes
No
If Yes, what amount:
5. Date board designation became effective:
6. Date board designation expires:
7. Current balance of this fund:
497
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AGENCY mSTORY
AGENCY Visiting Nurse Association
(Using this page ONLY, please summarize the history of your
emphasizing Johnson County, telling of your purpose and goals,
current activities and future plans. Please update annually.)
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agency,
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1949 --- The VISITING NURSE ASSOCIATION was formally organized on July 13
1959 --- comblned with the City Nursing Service
1963 ---Established the CHILD HEALTH CLINIC as a service
1965 Became MEDICARE CERTIFIED, Nursing was the first service certified,
Physical Therapy, Speech Pathology, Occupational Therapy, Social
Services, and Home Health Aide services were later added
1974 --- ELDERCARE PROGRAM developed for well elderly at congregate meal and
housing sites in Johnson County
1981 --- Began services in evening; then added 24 hour nursing emergency services
changed name of the agency to COMMUNITY AND HOME HEALTH SERVICE AGENCY
1982 Became computerized for the statistical and billing system
1984 --- Agency diversified and opened another non-profit agency designed
to maintain elderly at home (CARERESOURCES, INC.).
1985 The ADULT DAY PROGRAM joined the VNA
Started a new program, Private Duty Nursing; discontinued after it had a
negative monetary effect on other services
changed name back to VISITING NURSE ASSOCIATION OF JOHNSON COUNTY
1987 --- CHILD HEALTH CLINIC was transferred to the Johnson County Health
Department to compliment the WIC program.
1988 --- In coordination with the Health Department, started the WELL ELDERLY
SCREENING CLINICS.
1990 --- A formal Quality Assurance program was started.
A support group for families, caregivers of Alzheimer's Disease was
started by the ADULT DAY PROGRAM.
1992 --- Transferred Adult Day Program to Johnson County Department of Public
Health and assumed responsibility for the Homemaker Home Health Aide
Program on April 1.
CareResources, Inc. ceased operation and joined VNA on April 1.
1994 --- Awarded two flood grants, one for nursing and one for aide service;
awarded a grant for the foot clinic; participating in a new state
program, Family Investment Program.
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Outreach with other community agencies occurs to enhance services for
Johnson County residents. Agency staff participate in case management with
Elderly Services Agency and HACAP. Service continues for residents and staff of
Hillcrest and Hope House. Annually, the VNA staff provides flu vaccine and
provides Hepatitis B vaccine as needed for staff of other community agencies.
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The VNA continues to experience growth in home care. Patients are being
referred from the hospital acutely ill and requiring frequent services, e.g.
daily or multiple times per day. The Home Care Aide Program continued. to
experience the most growth, serving patients requiring extensive personal care
services. The agency continues to be challenged to maintain adequate qualified
staff to meet the community's home health needs while maintaining an adequate
level of cash flow. The greatest challenge for the VNA in the future continuss
to be positioning itself effectively in the health care system.
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AGENCY Visitlnq Nurse Association
ACCOUNTABILITY QUESTIONNAIRE
Agency's Primary Purpose:
Provide non-discriminatory quality health services to individuals and
families in the home and community setting in an efficient and effective
manner and within the constraints of the agency's human and financial
resources.
B.
Program ~arne(s) with a Brief Description of each:
1. SKILLED /lOIIE CARE - /lame Viaits to provide physician-directed health care
to individuals with diagnosed health problems. Services are reimbursable
through insurances and private pay with a sliding scale.
2. HEALTH PROMOTIon - Home Visits for promotion of health and prevention of
health problems. ,
3. /lOME CARE AIDE SERVICES - Services provided in the home for purpose of
maintaining individuals at home; includes personal care assistance,
housekeeping, grocery shopping, laundry, errands, etc.
4. ELDERCARE - Health care for Seniors provided at housing and meal
sites; services include screening, counseling, education.
5. COIIHUNITY PROGRAM - Health screening and education for the general
public, employee groups, community agencies, and schools; health
consultation with other human service agencies.
6. SENIOR HEALTH PROGRAM - Health care for "well" elderly, including
physical assessment, screening, education and referral.
C.
Tell us what you need funding for:
Funding from United Way and Johnson County enables VNA to provide a
variety of health services not otherwise funded by other sources,
including home care visits for individuals without insurance coverage
and/or adequate private funds to meet their health needs. Also funded
are preventive services in the home (Health Promotion) and in the
community (Eldercare).
Management:
1. Does each professional staff person have a written job description?
Yes X
No
2. Is the agency Director's performance evaluated at least yearly?
Yes X
By whom'? Executive Carmittee of the Board of Dir.
No
Finances:
1. Are there fees for any of your services?
Yes X
No
a) If Yes, under what circumstances? Fee for service in skilled home care
and home care aide services, sliding scale available when patient ineligible for
third-party coverage. Sliding fee based on income, liquid assets, dependents,
unusual circumstances. Flat fees for Foot Clinic, Flu Clinics, Senior Health
Clinics, Massage Therapy and Community Services
b) Are they flat fees
X
or sliding scale
X ?
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AGENCY
Visitinq Nurse Association
c) Please discuss your agency's fund raising efforts, if apPlicable:~)
Fundraising activities include Direct Mail Campaign to "Friends of VNA" in
month of May and participation in HOspice Road Race annually. .Receive
unsolicited donations, memorials. Seek grants (state, Federal, private).
F. Program/Services:
Example: A client enters the Domestic Violence Shelter and stays for 14
days. Later in the same year, she enters the Shelter again and stays
for 10 days: Unduplicated Count 1 (Client), Duplicated Count 2 (Separate
Incidents), and Units of Service 24 (Shelter Days). Please supply
information about clients served by your agency during the last two
complete budget years.
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Enter Years -- 1992 1993
1. How many Johnson County 1a. Duplicated a) 1,242 2,114
residents (including Iowa Count b) 5,374 6,008
City and Coralville) did -
your agency serve? ih. Undtlplicated a) 1,079 1,272
a. Hane Care / b. Community Count b) 502 781
2a. Duplicated
2. How many Iowa City residents Count NA NA
did your agency serve? 2b. Unduplicated
Count HOME CARE 746 634
Ja. Duplicated
J. How many Coralville Count NA NA
residents did your agency Jb. Unduplicated
serve?
Count HOME CARE 137 134
4a. Total HOME CARE 33,0.83 40,658
4. How many units of service
did your agency provide? 4b. To Johnson
- County Residents 33,083 40,658
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VISIT - Visits to home of patient admitted for service, average one hour.
SESSION - Unit of time for Eldercare, one to four hours of service.
CONTACT - Duplicated number of individuals attending Eldercare, Senior Health
Program.
HOUR - Unit of time spent in Community Services, Home Care Aide services.
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A. Resul ts of Consumer questionnaires and telephone survery, physician
questionnaires
B. Canparison of annual statistics
C. Results of Fundraising success
D. Compliments vs, complaints
E. Unsolicited comments from community 500
F. Support fron Funding Sources
G. Continued referrals fron various sources
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AGENCY
Visiting Nurse Association
7. In what ways are you planning for the needs of your service popula-
tion in the next five years:
A. Planning Canmittee/Director develop Strategic Plan,
B. Advisory Canmi ttees (Medical, Professional, Senior,
identify unmet needs in Community.
C. Services evaluated by consumers; quality assurance activities.
D. Maintain qualified staff, adequate number to meet community needs.
E. Pronote continuing education for staff to maintain/gain knowledge.
F. Participate in carmunityactivities, e.g., Case Management.
G. Plan fundraising activities to help maintain financial stability.
H. Maintain Information Systems for efficiency and productivity.
r. Dialogue with other health providers and referral sources.
review annually:
Hone Care Aide) help
8. Please discuss any other problems or factors relevant to your
agency's programs, funding or service delivery:
A. Potential decrease, in Medicare, Medicaid programs, and State funding
of Public Health Nursing and Hone Care Aide services; possible co-pay
for senior citizens.
B. Managed care benefits with insurance programs may reduce the number of
allowable visits, leaving remainder of services for patients to pay.
C. Difficult to maintain adequate cash flow due to retrospective reimbursement
system.
9. List complaints about your services of which you are aware:
The QA Coordinator maintains a continuous consumer evaluation through a mailed
questionnaire and telephone survey. Results are generally positive. Conplaints
received are reviewed by management and supervisory staff, and reported to the
QA Camlittee and Advisory Committees of the Board. Action is taken as indicated.
Conplaints usually relate to continuity of service, timeliness of visits, and
missed visits by Hone Care Aides.
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Do you have a waiting list or have you had to turn people away for
lack of ability to serve them? What measures do you feel can be
taken to resolve this problem:
In most cases, a waiting list is not feasible for VNA services as most patients
for hone care have imnediate health care needs. If VNA is nnable to provide
services when needed, the patient is referred to another hone care agency.
If funding is not adequate, the agency may need to develop a restrictive policy
regarding the provision of services, reducing services for patients needing
maintenance care.
How many people are currently on your waiting list? NA
In what way(s) are your agency's services publicized:
Distribution of Agency brochures
Speaking engagements with Community organizations, public groups
Yellow Pages
Participation in carmunity activities, e.g., Road Race, fairs
Cable TV, radio, Public Service Announcements
WO,rd of mouth
News releases
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AGENCY: VISITING NURSE ASSOCIATION
VISITING NURSE ASSOCIATION
GOALS - 1995
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A. PHILOSOPHY
The Philosophy of the Visiting Nurse Association of Johnson
county (VNA) is to provide high quality health care in an
efficient and effective manner to individuals and families in the
home and community setting.
The Visiting Nurse Association of Johnson county:
* is dedicated to the ongoing development and maximization of
resources and strives to maintain the necessary human and
financial resources to carry out the agency purpose.
* respects each individual's autonomy and the right to make
decisions.
* provides care to individuals regardless of race, religion,
creed, sex, sexual orientation, ethnicity, handicap, disease
entity, age, or ability to pay.
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* believes each individual should receive comprehensive care
suited to meet the needs and goals of the individual and that
the care should be coordinated with other care providers.
* recognizes that individual and community health care needs
change and evolve; therefore, regularly evaluates individual
and community needs and adapts or develops services as
indicated.
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recognizing each individual's dignity, worth and capacity for
self-realization.
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PURPOSE
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The Visiting Nurse Association (VNA) is an autonomous, non-profit
community health service agency incorporated under the laws of
Iowa, providing quality health services in the home and community
setting, regardless of race, religion, creed, sex, sexual
orientation, ethnicity, disease entity, age, and providing these
within the constraints of Agency resources to persons with
limited means.
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The VNA accepts the responsibility to promote health by
identifying and working toward the solution of individual and
community health problems, assisting in community health
programs, and working cooperatively with other community
organizations and services to meet community health needs.
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AGENCY: VISITING NURSE ASSOCIATION
The VNA provides health care on a part-time or intermittent basis
by means of direct care, cooperative arrangements, and written
agreements.
GOAL
The goal of the Visiting Nurse Association is to provide home and
community ,health services to residents of Johnson County through
a variety of activities developed with the intent to assist them
in achieving their highest level of health. Measurable goals and
action steps are developed in r,elation to the Healthy Iowans 2000
Plan.
OBJECTIVES
1. SKILLED CARE PROGRAM
Description: visits made to persons, at their place of
residence, who have a diagnosed health problem and are under
the care of a physician.
Services include: Direct care, observation, evaluation and
health promotion to improve the health of'the individual and
family. Services also include monitoring/evaluating patients
who have the potential for complications and/or deterioration
without appropriate intervention.
Skilled care involves the following disciplines: Nursing,
Physical Therapy, Speech Pathology, occupational Therapy,
Medical Social Services, and Home Care Aides.
Obiectives:
a. Provide curative, restorative, and palliative home health
care to residents of Johnson County
b. Assist individuals to stay in their home as long as
possible, delaying or preventing institutionalization
c. The anticipated volume of services for 1995 is:
NURSING
PHYSICAL THERAP~
SPEECH PATHOLOGY
OCCUPATIONAL THERAPY
MEDICAL SOCIAL SERVICES
HOME HEALTH AIDE
TOTAL VISITS
20,815 VISITS
940 VISITS
340 VISITS
30 VISITS
165 VISITS
22..190 VISITS
44,480 VISITS
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AGENCY: VISITING NURSE ASSOCIATION
VNA GOALS - 1995 ~)
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Tasks
* Maintain qualified professional staff
* Provide supervision/support for staff
* Provide administrative support,
* Maintain liaison with health care providers, human service
agencies and funding sources
* Provide in-service education for staff, promote continuing
education
* Maintain knowledge of third party reimbursement sources
and requirements
* Be competitive for services in home health care
* Market services to increase public awareness of'available
resources
Fesources
15.50
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2.00
.35
2.00
.75
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1.25
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FTE Registered Nurses
FTE Physical Therapist
FTE Supervisory Staff (Home Care Manager and
Assistants)
FTE Medical Social Worker
FTE Support Staff (I & R Coordinator, Computer
specialist, Scheduling coordinator)
FTE Billing Coordinator
FTE Quality Assurance Coordinator
FTE Office Support Staff
FTE Home Care Aides
FTE Home Care Aide Supervisor
FTE Field Supervisor and Scheduling Coordinator
FTE HCA Office Support
Contract Staff (Speech & Occupational Therapists)
Volunteers
Travel Reimbursement
Medical Supplies and Equipment
Liability Insurance
Staff Development
Patient Education Materials
Communication System
Management Information system
Office'supplies and Postage
Miscellaneous Supplies
COST OF OBJECTIVE: $1,826,941
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AGENCY: VISITING NURSE ASSOCIATION
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2. HEALTH PROMOTION PROGRAM
Description: Horne visits made to assist individuals and
families to obtain and/or maintain optimum level of health.
Services include developing and maintaining appropriate
coordination of community resources for the benefit of the
patients. Health Promotion includes the services of VNA's
,nursing staff and social workers.
Ob;ectives:
a. Promote healthy lifestyles, educate and provide health
consultation
b. Specific services and volume for 1995 anticipated are:
NURSING HEALTH PROMOTION
NURSING MATERNAL HEALTH
MSW HEALTH PROMOTION
TOTAL VISITS
2000 VISITS
200 VISITS
475 VISITS
2675 VISITS
Tasks
* Maintain qualified professional staff
* Provide supervision/support for staff
* Provide administrative support
* Maintain liaison with health care providers human service
agencies and funding sources '
* Provide in-service education for staff and promote
continuing education
* Market services to increase publ~c awareness of available
resourc::es
Resources
2.50 FTE Registered Nurse
.35 FTE Supervisor (Horne Care Manager, Assistants)
.40 FTE Medical Social Worker
.25 FTE Support Staff (I & R Coordinator, Scheduling
Coordinator)
.40 FTE Office Support Staff
Volunteers
Travel Reimbursement
Medical Supplies and Equipment
Liability Insurance
staff Development
Patient Education Materials
Communication system
Management Information System
Office Supplies and Postage
Miscellaneous Supplies
COST OF OBJECTIVE: $55,540
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AGENCY: VISITING NURSE ASSOCIATION
VNA GOALS - 1995 Co)
3 . HOME CARE AIDE PROGRAM
Description: Services designed primarily to help the
elderly, the ill and the disabled continue to live in their
own homes when they are unable to do so without help. Early
institutionalization may be avoided. The services also help
provide protective care for children and adults when there is
,potential for neglect or abuse.
Services provided include: Personal care assistance, home
management, meal preparation, grocery shopping, money
management and protective services.
obiectives:
a. Provide supportive home care services to frail elderly,
the ill and disabled.
b. Assist individuals to recuperate at home, delaying or
preventing institutionalization or promoting early
hospital discharge.
c. Specific volume of service is anticipated to be:
HOMEMAKER SERVICES 10,975 HOURS
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* Maintain qualified home care aide staff
* Provide supervision/support for staff
* Provide administrative support
* Maintain liaison with health care providers, human service
agencies and funding sources
* Provide in-service education for staff, promote continuing
education
* Be competitive for services in home health care
* Market services to increase public awareness of available
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FTE Home Helpers
FTE Supervisory Staff (Home Care Aide Manager)
FTE Supervisory Staff (includes HCM and Assistants)
FTE Support Staff (Scheduling Coordinator, Field
Supervisor)
FTE Office Support Staff
Travel Reimbursement
Medical Supplies and Equipment
Liability Insurance
Staff Development
Patient Education Materials
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communication System
Management Information System
Office Supplies and Postage
Miscellaneous Supplies
COST OF OBJECTIVE: $188,475
4 . ELDERCARE PROGRAM
Description: "Eldercare" represents a series of services
offered to well elderly at various sites throughout Johnson
County. The goal of the service is to promote optimal health
and independence to older persons. Services include direct
care, screening, teaching, counseling, referral, and
education.
Special programs include: Foot Clinic, Massage Therapy, Flu
Clinics, and Elderswim Program.
Ob;ectives:
10
a. Provide a variety of health services for elderly
individuals and groups at meal 'and housing sites in
Johnson County.
b. Specific volume of service is anticipated to be:
DIRECT SERVICES/EDUCATION 1750 HOURS
Tasks
* Maintain qualified professional staff
* Provide supervision/support for staff
* Provide administrative support
* Maintain liaison with providers serving the elderly and
funding sources
* Provide in-service education for staff, promote continuing
education
* Market services to increase public awareness of available
resources
Resources
.80 FTE Community Program Coordinator
.30 FTE Registered Nurses
.25 FTE Supervisor (Home Care Manager and Assistants)
.30 FTE Support Staff (I & R Coord, SCheduling Coord)
.20 FTE Office Support Staff
Massage Therapist
Volunteers
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VNA GOALS - 1995 c-.)
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Student Nurses
Travel Reimbursement
Medical Supplies and Equipment
Liability Insurance
Staff Development & Patient Education Materials
Communication System
Management Information System
Office Supplies and Postage
Miscellaneous Supplies
COST OF OBJECTIVE: $53,875
5. COMMUNITY PROGRAMS
Description: Health consultation and collaboration,
screening and educational services provided at various
community sites for the promotion of healthy life styles
detection of health risk factors for Johnson, County
residents.
and
Ob;ectives:
a. Provide health screenlng, counseling, educational and
informational services at public, private, business
and/or special population sites.
b. Anticipated volume for 1995 is:
COMMUNITY SERVICES
525 HOURS
Tasks
* Maintain qualified professional staff
* Provide supervision/support for staff
* Provide administrative support
* Maintain liaison with community agencies, organizations,
businesses and funding sources
* Provide in-service education for staff, promote continuing
education
* Market services to increase public awareness of available
resources
Resources
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.30 FTE Registered Nurse
.10 FTE Supervisory Staff (Home Care Manager and
Assistants)
.05 FTE Support Staff (Scheduling Coordinator, I & R I~
Coordinator) ~lf;
.05 FTE Office Support Staff
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Travel Reimbursement
Medical,supplies and Equipment
Liability Insurance
Staff Development
Patient Education Materials
Communication system
Management Information System
Office Supplies
Postage
Miscellaneous Supplies
COST OF OBJECTIVE: $13,140
6. SENIOR HEALTH PROGRAM
Description: The Senior Health Program provides health
screening services for persons not receiving regular health
care from a physician. The service goal is to promote
optimal health and well being for older persons and to
provide early detection of health problems with referral for
medical care. Services will include physical assessment,
screening, counseling, education and referral.
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a. Provide health services at clinics held at the Senior
Center and other sites throughout the county.
b. Specific volume of services will be:
SCREENING CLINICS
SPECIAL EVENTS
20 SESSIONS
8 SESSIONS
,I'
Tasks
* Maintain qualified professional staff
* Provide supervision/support for staff
* Provide administrative support
* Maintain volunteer program
* Maintain liaison with elderly service providers and
funding sources
* Provide in-service education for staff, promote continuing
education
* Market services to increase public awareness of available
resources
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VNA GOALS - 1995 ()
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.10 FTE supervisory Staff (Home Care Mgr & Assistants)
.05 FTE Support Staff (Scheduling Coord & I & R Coord)
.05 FTE Office Support Staff
Student Nurses
Volunteers
Travel Reimbursement
Medical Supplies and Equipment
Liability Insurance
Staff Development & Patient Education Materials
Communication system
Management Information System
Office Supplies and Postage
Miscellaneous Supplies
COST OF OBJECTIVE: $15,065
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HUto\AN SERVICE AGENCY B~GET FORl1
City of coralville
,'.ohnson County city of Iowa city
(,. United Way of J1Jhnson County
Director
William 11cCarty
Youth Homes;, Tnc.
1916 Waterfront Drive
319) 337-4523
11 cCarty
Agency Name
Address
Phone
Completed by
Approved by Board
CHECK YOUR AGENCY'S BUDGET YEAR
on
8/26/94
(date)
1/1/95 - 12/31/95
4/1/95 - 3/31/96
7/1/95 - 6/30/96
10/1/95 - 9/30/96
x~
COVER 'PAGE
program Summary: (Please number programs to correspond to Income & Expense Detail,
i.e" Program 1, 2, 3, etc.)
1.
Youth Emergency Shelter - Provides emergency and short term residential care,
, counseling, and supelVision to runaway and homeless children; to victims of abuse,
neglect, or exploitation; and to children who have been removed from their homes
because of emotional, behavioral, or family problems, YES has a capacity of 12 children,
and selVes 185 to 275 children annually.
Young Women's Residential Treatment Center - Is a group foster home providing
long tenn residential treatment and therapeutic counseling to females, ages 13-17, who are
emotionally disturbed and/or behavior disordered as a result of physical or sexual abuse,
n~glect, or other family problems,
Structured Community Independent Living Services - Assists foster care and
home!"-," ages 16-21, in finding adequate housing and employment, and
com~ '"c." education. SeILS also provides financial assistance, counseling,
supelVision, and education in specific skills needed to become a self-sufficient adult.
Pursuing Adventures in Learning - Is an after school and day treatment program for
preadolescents and middle school children (ages 6-15) who are behavior disordered,
PAL is available before and after school and all day on weekdays when school is not in
session, PAL also monitors and supelVises delinquent children's behavior at home, at
school and in the community,
Parent Support Services - Is an in.home family-centered program that helps keep
families together by providing family therapy, and by teaching parenting skills, and
problem solving and social skills to parents and children,
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Local Funding Summary
4/1/93 -
'3/31/94
$ 12,000
4/1/94 -
3/31/95
$ 12,300
4/1/95 -
3/31/96
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United Way of Johnson County --
Does Not Include Designated Gvg,
FY94
FY95
F'i%
$
$
$
$ 0
$
$ 600
10,000
City of Iowa City
$ 0
$
Johnson County
City of Coralville
1,000
$
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BJJ:GE:r SOl1'lARY
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ACIUAL 'IHIS YEAR Wu;J:;l'W
I.1\.ST YEAR ' POOJECI'ED NOO ,YEAR
En~' Your AgencyJ 5 EUdget' Year => 7/1/93 - 7/1/94 - 7/1/95 ...
i:/~n/aA i:'~nJQ" i:hn/QR
1. 'l'OTAL OPERATING wo:;Er 1,62'8,4a~
(Total a + b) 1,674,648 1,687-,1.32
a. C&rjover Ealance (Cash 228,084 109,778 120.840
from line 3, previous coll.ll1U1)
b. J:nco;ie (cash) 1,446,564 1,518,625 1;566,892
2. 'IOrAL EXPENDI'IURES (Total a + b) \ 1,491,402' 1,476,213 1,535,542
a. Aclmini.stration \ 285,665 271,683 , 281,674
b. Prcgralil Total (List Pro3s. EelcM) \ 1,205,737 1,204,530 1,253,868
1. Youth Emergency Shelter \ 398,445 \ 338,8941 , 346,4301
i: Residential Treatment Center \ 267,780 286,046 295,376
3. Structured Community Ind. Livin' 331,619 356,574 \ 367,793
4. Pursuing Adventures in Learning! \ ,
142,394 157,527 174,722
5. Parent Support Services \ 65,499 65,489 \ 69,547
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7.
8.
c. Due for Capitalized Expenditures* 73,468 31,3~ 31,350
3. ENDDlG El'D.NCE (SUbtract 1 - 2) -2q II 109.778** 1\ 120,848 II 12Q,81iO \
4, ill-KIND SUProRl' (Total from ,\ 17,000 17 i 000 20,000
Page 5)
5. NON-Cl>.5H PSSEI'S (NET) *** 280,267 380,000 410,000
Notes ard eo:mrents: '
* Item 2c is net of Accum Depreciation Expense & newly acquired capital assessts.
** Item 3,ending balance in column 1 includes Cash 63;942
Receiv. 204,462
Liab. (158,626)
109, 778-
*** Ite~ 5 Non Cash Assets!is the book value, of agency property, vehicles and
depreciable: equipment, less depreciation, less mortgages & loans. On 10/01/94
Agency debt is expected to total $607,000. .
1. }~el~er,experises hay'e:declined because of move from two sites to one.
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rna:ME roI:GEI'ED AIllINIS- H1CGRAM m::GRAM
ACIUAL '!HIS YEAR
I.AST YEAR mm:crED NOO YEAR 'mATION' 1 2
1. toca1 F\.1I'rlin1 Sources - 93,971 100,225 141,000 13,500 30,700 15,700
( ,
a. Johnson County 0 10,000
60,000 62,400 85,000 10,000
b. City of Iewa City 0 0 10,000 1,000 2,000 2,000
c. United Way , 12,075 14,225 20,000 2,500 3,500 3,500
d. City of Coralville 600 600 1,000 0 200 200
e. Johnson Co. Dept. 21 21,296 23,000 25,000 0 25,000 0
Shelter POS Supplement
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2. state, Federal, ",,209,272 1,341,725 1,355,042 249,174 310,030 277,976
FOl. -ion.:; -List C1t1
a. Federal 842,950 1,005,025 1,021,542 249,174 253,030 272,476
POS State & Local
b. Ed' 14,749 14,500 16,000 0 7,000' 5,500
Dept. of ucatlon
C" G 289,672 266,200 261,500 0 50,000 0
M1SC. rants
d. Johnson Co. C.S.A. 1) 61,901 56,000 56;000 0 0 0
3. ContritutionsjConations 3;336 7,000 7,500 0 1,500 1,500
. a. United Way 500
1,973 2,000 2,500 0 500
~ cesicmated. Givin:t
b. other Contriliutions 1,363 5,000 5,000 0 1,000 1,000
4. sr:ecial Events - 53,082 32,100 32,350 31,350 200 200
T~,* 1'<>11711
a. IO'n'a City Road Races 625 750 1,000 0:;; 200 200
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b. 1994 Home Improvement 52,457 31,350 31,350 31,350 0 0
Capital Campai~n
c.
5. Net Sales Of SerVices 0 4,000 0
Parent Fees/Ropes Course In 5.301 8.000 12,000
6. Net Sales Of Materials
7. Interest IncoIre 3,317 4,000 5,000 5,000 0 0
8. other - List Be.lC1t1 78,285 25,575 14,000 14,000 0 0
- . lim ' " '1Jg
a. Reimbursements 20,705 14,175 14,000 14,000 0 0
b. Rent Income 13,173 7,500 0 0 0 0
Misc. 3.477 0
c. Capital Gain ; 2) 40,930 3) 3,900 0 0 0 0
''IOrAL rno::ME (ShC1t1 also on ,446,564 1,518,625 1,566,892 313,024 346,430 295,376
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recognized in FY '93-94. 3 513
,,2~,:~qe.pf"Ronald St. Property 3) Sale of Linn St. Property
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Youth Homes, Inc.
(continued). m:GRAM m:GRlIM POCGRl\M m::GRAM P:OCGRAM PRCGlW1
3 4 5 6 7 B
SCILS PAL PSS
1. Local Fun:li.rq Sources - 45,700 25,700 9,700
To{ Il.ol f'f,'
a. Johnson county 40,000 20,000 5,000
b. City of Iowa city 2,000 2,000 1,000
c. united Way 3,500 3,500 3,50C
d. City of COralvill~ 200 200 20C
e. Johnson Co. Dept. 21
Shelter pos Supplement 0 0 0
f.
2. state I Federal,
tioM -T,ic:t- 1l.o1cw 320.393 141,322 56,147
a. PaS Federal B1,B22 56,147
State & Local' ' 10B,B93
b. Dept. of Education 0 3,500 0
c. H" G 211,500 0 0
~ l:SC. rants
d. Johnson Co. C.S.A. 0 56,000 0
3. contributionsjI:x:inations l,50lJ 1,500 1,500
a. United Way u
eesianated GivilYl 500 500 500 "
b. Other contributions 1,000 1,000 l,OOC
4. S{:eCial Events - 200 200 20C
T,ic:t- ~ .
a. Iowa City Road Races 200 200, 20C
b. 1994 Home Imp.
Capital Camoaiqn 0 0 0
c.
5. Net Sales Of Services 2,00C
P~rent Fees/Roces Course 0 6.000
6. Net Sales Of Materials
7. Interest Incorre 0 0 0
B. Other - List EelCTn' 0 0 0
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a. A . b 0 0 0
elm ursements "
b. Rental Income 0 0 0
Miscellaneous
c. . 0 0 0
Capltal Gains
'IorAL IN<XME 69,54i
367,793 174,722 (
JlKX10IE IErAIL
Notes ard COrm'ents:
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AGENC':l
EXIDIDrraRE lEI1UL
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ACIUAL 'lHIS YEAR BJu.;.t;il:lJ AI:MINIS- m:GRAM m:GRAM
IAST YEAR J:roJECl'ED NW YEAR 'mATICN 1 2
i 1993-1994 1994-1995 1995-199E YES RTC
Salaries 832;322 854,590. 155,0.0.0. 200,519 183,140
806,378
2. Elployee Eenefits
ard Taxes 158.087 175.111 193,742 34,874 44,561 40.,686
3. staff Ceve10prnent 2,0.0(
9,429 6,500. 9,000. 1,0.0.0 2,50.0.
4. Professioral 5,000 0
Consultation 4,247 4,800 0 0
5. J:\lblications ard J 6,241 3,700. 4,000 500 1,000 1,00(
SUbscriotions
6. DJes ard l'erJ:erships 8,0.00. 12,000. 12,000 0.
9,050 0
7. Rent Office & PAL '~) 18,000 18,000 0 0. , u
28 ,800
Client '6.246 6.500. . 6,500 0 0 0
8. utilities 4,10[
30,985 23,550. 24,500 3,000 4;100
9. Telephone
20,493 19,100 19,600 5,0.00. 3,600 2,90C
10. Offk.e Sur::olies ard 13;200 17,500 17,500. 0
.- 20,553 0
Postaae
11. ~prnent & Furniture 3) 46,417 5,000 5,000 500 1,000 1,000
Purchase/RentaJ.
12. ~prnent/Office / 8ld[ 17,412 17;000 18,500 1,000 4,000 4,000
l1aintenance' . .
'1. Printi.nq ard Publicit:( 9,293 9,000 9,900 9,000 0 U
Recruitment 7 800 4,000 5,000 5,OOP 0 0
14. T.ccal Transcorta tion::l 18,256 20,200 22,000 " U o,ouu ~ . ;jU(
Travel . , . 19,448 13,850 14,000 2,000 4,000 3'000
,
15. Insurance 4} 52,460 42,500 9,800 12,300
36,201 2,000
16. ~.uc:lit 6,500 7,500 7,~00 (j .
7,192 0
17, Interest 20,B3B J/,40U J/,GUU , 6,000 10,20U ~:ij5~
Depreciation 60,918 73,650 76,000 ,12,000 23,1~0
18. other (Specify): Food 36,782 34,120 38,000 0 lJ,UUU n ;UUL
Household Supplies 24.855 18,000 19,500 0 6,000 6,00e
19, 4,00(
Recreation & Allowancel 14,218 15,500 16,000 0 6,000
20. 7,00(
Clothing & Personal 18,045 17,000 19,000 0 5,000.
21. --
Contract Services 42,138 40,700 42,000 0 0 0
22. Hisc. 2,850 16000 0 U 0 0
Fund Raising 3,230 0' 0 0 0
'l'OI:AL EXmlSES (ShC1n' also 1,491,402 1,476,213 1,535,542 281,674 346,430 295,37E
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3} Includes furniture and equipment for ,new bldg.
4) Increased vehicle insurance costs & cost of insuring new bldg. and old bldgs., while
new one was under construction; changed vehicle insurance 'company.
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3 4 5 6 7 8
SCILS PAL PSS
1. Salaries ' 179,207 93;010 43,624
2. _loyee Eenefits 40,686 21,312 11,623
and Taxes
3. staff Cevelopment 2,000 1,000 500
4. Professional 0 0 5,000
Consultation
5. Publications ani ~ 1,000 300 200
SUbscrintions
6. DJes and Memberships 0 0 0
7. Rent Office & PAL 0 18,000 0
Client 6,500 0 0
8. utilities 9,100 3,600 600
9. Telephone 5,100 1,600 1,400
10. Office SUpplies ani 0 0 0
Fostacre
11. Equipment & Furniture 1,000 1,000 500
Purchase/Rental
12. Equipment/Office/Bldg. 6,000 3,000 500,
!<f.aintenance ..
13. Printinq and Publicity 0 0 0
Recruitment 0' 0 0
14. Lccal Transportation 5,500 5,500 0
Travel 3.000 1,000 1,000
15. Insurance
10,700 7,200 500
16. Audit
0 0 0
17. Interest 9 900 1,100 1,700
Depreciation 21:600 7,600 1,900
18. other (SpeCify): Food 9,000 5,000 0
Household Supplies 6,000 1,500 0
19.
Recreation & Allowances 2,500 3,000 500
20. Clothing & Personal . 7,000 0 0
NF!P.rl!l
21. 0
Contract Services 42,000 0
22. Miscellaneous 0 0 0
~ . , 0 0 0
'1UrAL ElCI?mSES (ShC1il also 367,793 174,722 69,547
on 1>.:!nl>' , ine "hl
Notes and COnurents:
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, S~T1\RTED FCSrrIONS ACImL 'lliIS YF1IR EUI:GEl'ED % I
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FI'E* IAST YF1IR PROJECTED Nm YEAR QlANGE I
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1993-1994 1994-1995 1995-1996
( iition Title/ Iast Name Last 'I11is Next
Year Year Year
See' Page 5a - - -
- - -
.
. - - -
- - -
Total Salaries Paid & FI'E* 48.2~ 49.26 9.01 806,378 832,322 854,500 3% "
* Full.JI'iJre Equivalent: 1. 0 = ful1-t.i.rre; 0.5 = half-tllre; etc.
I
1993-1994 1994-1995 1995-1996 %
RESTRTCI'ED FUNI:G: Change
(Complete Catail, Pages 7 an::l. 8)
Restricted by: Restricted for:
- Board ' land, Bldgs. , Equip. 0 0 0 N/A
..
Board Cash Reserve 0 ":0 0 N/A ,
Donor Capital Fund 52,457 31,350 31,350 0 0
( .. ,
1993-1994 1994-1995 1995-1996
MATaIDlG ,GFJlNTS 0
Grantorj1f.atched by: ,
"
'.-- Dept. of Health & Human Svc./County/IFA/GM 189,910/ 193,964t, 193,964/
.k
(SCILS Homeless) 42,142 50,51B~' 50,518
C i Dept. of Health & Human Svc./County 64,015/ 55,600/ b5, 6UOI
\ \ (Substance Abuse Prevention) 23,765 22,605, 22,605,
\ "
Iowa D.E.D./County 7,600/ 24,000/ 20,000/
~ (SCIlS/SCIlS & Shelter) 2.738 25,260 10,000
,....-.....
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,
, 1993-1994 1994-1995 1995-1996, : %
, ll1-KrNf) SUPFORl' Dl','l'AIL Change
"
Services/Volunteers
Estimated 3,000 hours ~ $5.00/hr. , 15,000 15,000 15,000= 0%
, I Material Gco:ls 2',000
' I Misc. Goods, Furniture & Equipment 2,000 ~,OOO 150%
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, I Space, utilities, etc. '.
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17,000 17,000 :121;1;'000 ' ,. I
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AGENC'i
Youth Homes, Inc.
FrE*
AClUAL 'lEIS YEAR I!iu;J:;!'W %
'USJ! YEAR POOJECl'ED NOO' YEAR oo.NGE
1993-1994 1994-1995 1995-1996
47,448 48,000 50,000 4%
36.985 35,031 37'.000 6%
"
9,129 30,200 32,000 6%
33,530 19,000 20,000 5%
16,384. 16,900 16,000 (5%)
c
5,931 3,375 0 (lOrn;)
105,377 101,340 106,000 5%
4,326 3,850 4,000 4%
100,052 115,650 121,000 5%
c
45 , 501 32,100 33,000 3%
c
116,673 119,809 128,000 7%'
l;
. 235,486 ?04,497 204,500 rn;
794 0 0 ------
9,782 0 0 ------
, 38,980 0 0 ------
------- 102,570 103,000 rn;
.
~ 806,378 832,322 854,500 3%
Iast 'I11is Next
Year year year
Executive Oirector/HcCarty 1, . 1 1
---
Position Title/ LaSt Narre
Assoc. Oirector/Wernimont
1 1 1
---
a
Finance Oirector /Helgeson .3 1 1
---
Admin. Assistant/Gross
1 1
1
---
Office Assistant/Phillips 1 1 1
Program Coordinators 4 4 4
(PAL-summerr V- b
Education Coord' ',only) ,'.3 .3 .3
---
Shift Supervisors 6 7 7
---
Substance
Absue Specialists
Caseworkers/Therapists 5.75 5.88 5.88
Receptionist/Lundoff
---
c
.44 .25 0
---
-
Youth Counselor Associates 20.5 17.5 17.5
CaseAide
Pro~ram Assistant
Recreation Aides - PIT
Youth Counselors
, ,
TOTAL
* Full-tme equivalent:
a = new position ,
b = temporary position
c = change in FTE
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.06 0 0
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.64 0 0
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3.75 0 0
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o 7.63 .63
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---
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1.0 = full-tilre; 0.5 = half-tirrei etc.
Salaries arB budgete~'amts. They do n~t necessarily reflect actual(,
salaries or salary lncreases. Salary lncreases are awarded on ' J
anniversary dates. For entry level positions, increases ,are based
upon exper~e~. For mgt. & professional staff, increases are
based upon performance.
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AGENCY
Youth Homes, Inc.
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BENEFIT DETAIL
Unemployment Compo
2,743
THIS YEAR BUDGETED
PROJECTED NEXT YEAR
175,111 193,742
63,673 65,369
4,162 5,982
18,311 21,363
14,234 18,000
65,529 72,528
(
TAXES AND PERSONNEL BENEFITS
(List Rates for Next Year)
TOTAL ==)
ACTUAL
LAST YEAR
158,087
Retirement
7.65% x $ 854,500 ,
.7 % x $ 854,500
2.5 % x $ 854,500
5 % x $ 360,000
60,492
FICA
Worker's Compo
19,111
5,835
~
Health Insurance
$157
$392
per mo.: 36 indiv.
per mo.: ifamily
60,190
T .Other ,
u1t1on Relmbursement
% x $
7,692 6,952 7,500 :
!
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-------- ------- ------- I
2,024 2,250 3,000 ,I
* * *
3,777 2,582 2,765
OVER OVER OVER
Disability Ins.
Billing is combi ed
Life Insurance $
% x $ LT,
Life/DisabilitY/~~~~P
per month
How Far Below the Salary study committee's
Recommendation is Yijur Di.ector's Salary?
*Plea not i'flouth omesEoe!+eveslthat aaencvo 5
es mo 1n xec s sa ar ..ran e 1:
Sick Leave Policy: Maximum Accrual 320 Hours
12 days per year for years All to_
, Months of Operation During
Year: 12
o
(
'-,
days per year for years
to
Hours of Service: 24hrs/da, '
3ti:J days yr.
.f
(-..
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125% Annual Accrual
Vacation Policy: Haximum Accrual _ ~
_~ days per year for years 1 to 3
15lfays for mgt. & professional statf -
25 days per year for years 7 to .J!L
Holidays:
8 days per year
*
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Work Week: Does Your Staff Frequently Work More Hours Per Week Than They Were
Hired For? x Yes No
DIRECTOR'S POINTS AND RATES STAFF BENEFIT POINTS
Minimum Maximum
i Retirement ~? $ ?nn /Month n ..M...2L
, I Health Ins. 19.2 $ ~14 /Month 0 9.6
I
Disability Ins. 1 $ 20 -"Month 0 1
! Life Insurance .5 $ 19 /Honth 0 .5
'r Dental Ins. 3.2 $ incl/Month 0 1.6
, I'"
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; i Vacation Days 25 25 Days 0 25
\ Holidays 8 8 Days 0 B
~.-.,~1 Sick Leave Jl._ 12 Days 0 ,12
'J C
!~ POINT TOTAL 1nn_9 0 p2.37
(P.T. & (F. T.)
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How Do You Compensate For Overtime? -2l-- Time Off
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*Comp tlme balance carr1e 1 e ""'~u- ours.
1 1/2 Time Paid
other (Specify)
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AGENCY
Youth Homes. Inc.
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(Indicate N/A if Not Applicable)
DETAIL OF RESTRICTED FUNDS
(source Restricted only--Exclude Board Restricted)
A. Name of Restricted Fund ' Capital Fund
-C)
1. Restricted by:
Doiior,& Board
2. Source of fund:
Donations
3. purpose for which restricted:
Capital Improvements
~
4. Are investment earnings available for current unrestricted expenses?
Yes X No If Yes, what amount:
5. Date when restriction became effective:
11/19/93
6. Date when restriction expires: None
7., Current balance of this fund:
$26,029.58
(7/31/94) cash basis
N/A
B. Name of Restricted Fund
1. Restricted llY:"
2. Source of fund: -
3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses~)'
Yes No If Yes, what amount:
5. Date when restriction became effective:
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~ 6. Date when restriction expires:
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3. Purpose for which restricted:
4. Are investment earnings available for current unrestricted expenses?
Yes No If Yes, what amount:
5. Date when restriction became effective:
6. Date when restriction expires:
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7. ' Current balance of this fund:
520
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AGENCY
Youth Homes, Inc.
(Indicate NjA if Not Applicable)
DETAIL OF BOARD DESIGNATED RESERVES
(For Funds Which Are Not Donor Restricted)
(A. Name of Board Designated Reserve: Land, Building ,& Equipment Fund
1. Date of board meeting at which designation was made:
2/13/87
2. Source of funds: POS, Grants, Oonations
Capitalized Expenditures for Real Estate, Vehicles
3. Purpose for which designated: Furniture & Equipment
4. Are inv~stment earnings available' for current unrestricted expenses?
/
____ Yes --X- No If Yes, what amount:
5. Date board designation became effective:, 1III1Iediately
6. Date board designation expires:
7. Current balance of this fund:
NONE
o
B. Name of Board 'Designated Reserve:
Cash reserve fund
1. Date of board meeting at which designation was made:
2/13/87
2. Source of funds: POS. Grants, Oonations
To establish a 3 mo. operating expense reserve
3. Purpose for which des'ignated: .as required by OHS licensing.
r
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Yes X
No If Yes, what amount:
5. Date board designation became effective:
1III1Iediately
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NONE
7. Current balance of this fund:
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2. Source of funds:
3. Purpose for which designated:
4. Are investment earnings available ,for current unrestricted expenses?
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5. Date board designation became effective:
6. Date board designation expires:
7. Current balance of this fund,:
521
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AGENCY HISTORY
AGENCY
Youth Homes, Inc.
(Using this page ONLY, please. summarize the history of your agency,
emphasizing Johnson County, te111ng of your purpose and goals, past and
current activities and future plans. Please update annually.) (-)
Youth Homes, rnc, began as Youth Emergency Shelter, Inc, in December 1972. Begining in 1976, when the name
was changed to Youth Homes, rnc" the agency provided long tenn care as well as emergency shelter, Programs
changed many times over the years, depending upon local needs and availability of funding: Begining in 1987, the
agency e~'JlCrieneed rapid growth. New programs were developed and existing programs revamped. New facilities
were purchased and remodeled, New partnerships were fonned with UA Y and MYEP.
In July, 1992'referrals to children's services dropped precipitously, state wide, in response to caps placed on
funding for children's services, Many children went unserved or were inappropriately served, and many good
programs were closed, Youth Homes saw a sharp decline in residential treatment (RTC) and emergency shelter
(YES) referrals, At about the same time, day care funding was changed and eligibility limited, which affected
referrals to P AL. Youth Homes weathered these setbacks by laying off staff, freezing salaries, and reassigning
programs to different building sites, These were merely stop-gap measures, however, and the staff and Board took
a long hard look at the Agency Mission and long teoo plans,
It was determined that the agency was still committed to trying to provide a continuum of quality children's
services, despite the changes in state policies and funding, To do so required a consolidation of services, improved
facilities,and an infusion of additional funds, After an exhaustive search, the property at 1916 Waterfront Drive,
Iowa City was selected as Youth Homes' new program site,
In December, 1993 Youth Homes' first capital fund drive, "Home Improvement Campaign '94" ,began, The goal
was to raise the estimated $250,000 needed to remodel the Waterfront Drive property. Interum financing was
secured through 1st National Bank and Southgate Development. The work began in February, 1994, and the
programs moved in April and May, The new facility houses RTC, YES, PSS, Administrative Offices, and the
office of the SClLS Coordinator, The Ronalcls St. and Linn St. properties were sold. PAL and SClLS still
maintain separate sites. In June Home Improvement Campaign '94 met its original goal, ,vith the receipt of a
$77,000 grant from the University oflowa Credit Union and the Federal Home Loan Bank. rn the meantime, the
goal had been raised to $340,000, as the total cost of the project became evident.
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In November 1993, the state initiated the conversion of some children's services to Medicaid funding, This
required massive changes in staffing, programming, record keeping, and cost reporting. Youth Homes' RTC and
PSS made the conversion, while the other programs remained under the old state system,
\
,
In the meantime, referrals to agency programs had gradually been creeping back up from the lows of 1992, Also,
the local DHS office initiated a Decategorization project in June, 1993. This initiative allows pooling of state and
local dollars, and funding of programs that don't fit the state's traditional rigid system, Youth Homes has
enthusiastically participated with other local agencies in this innovative project. Youth Homes has also continued
to develop partnerships with other agencies such as ABA, UA Y, MYEP, and Neighborhood Centers,
t:::
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More changes are coming in the very near future, for children's services generally, and for Youth Homes in
particular, Managed Care is on the horizon for all children's services, This will require partnerships and alliances
with other agencies, greater flexibility, improved quality assurance, and precise costing out of services. III
anticipation, Youth Homes is considering such steps as seeking national accreditation, installing new accounting
systems, reorganizing staff, broadening our service menu, and establishing new partnerships wilh other agencies,
The current site of the PAL program, St. Patrick's Catholic Church Parish Hall, may be sold in the next couple of
years, if the decision is made to move the church. This means that Youth Homes will either have to buy the
building, lease from the new owners, or find a new site, Overlaying these issues is the ongoing dilema of trying to
meet ever greater needs with essentially flat or slowly growing funding increases,
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Youth Homes intends to continue to work together with other agencies and the community, to grow and to change
as,needed to carry out our mission of providing quality community-based services to children, youth, and families,
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AGENCY
Youth Homes, Inc.
ACCOUNTABILI~'i QUES~IONN~IRE
(-",
,.
"
Agencyl~ ~rimary purp~se:
. .' to .
" " Youth Homes rnc, provides quality community based serviceS to childre!\. y~uth, and families'that:
assure personal safety, enhance self-esteem; facilitate optimum family functioning; " ,
assist individuals and families to achieve self-sufficiency. '
Youth respects individuality and recognizes both traditiQnal and nontraditional family structures.
Youth Homes is committed to developing a healthy community environment for children, youth; and
~_1lI ' '
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B. p,rogram Name(s) with a Brief Description of each:
1.: Y9Uth Emergency Shelter '
" 2. Young Women's Residential Center
3. ,S~ruc~ured Community Independent Living Services
4~:" P~~s,ulng_Adventures' in, Learning ,
, 5. Par,ent Su~port S~rvic'es
S~e Program Summary on Page 1
C. Tell us what you need funding for:
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1. To fund the difference between actual cost of services & the reimbursement rites paid by the state. ' ,
2. To pay the cost of services provided to Non.DHS eligible clients who cannot afford to pay full cost.
3. To fund program & service components not fundable through state, fede~, or private-pay sources.'
4. To provide match for state, federal, and private grants" '
D.
Management:
1. Does eac~ prOfessional staff perso~ have a written jOb descriptio!l?
Yes X ' No
2. Is th~ ~gency Director t s' performa~ce' evaluated at least yearly?
,Yes X No By whom? Executive Corrrnittee of Board
E.
. '
Flnances: \
1. Are 'there f~es for any of your services?
Yes X'
No
a) If Yes, under what circumstances?
Fees for state contracted services are set by DHS. Non.DHS clients are charged a flat fee, sliding
scale fee, or no fee, depending ~pon the service. '
b) Are they flat fees
x
or sliding scale
X
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AGENCY Youth Homes I
, ne.
e) Please discuss your agency's fund raising efforts, if applicable:
Youth Homes, Inc. began its first cver fund drive in December, 1993, to raise funds for capital improvements t th
Waterfront Drive program site, The original goal of5250,OOO was met in June, 1994, Youth Homes expects t~ co\~ew
our own.fund raisin,g.elTorts, a~ ,well as to continue to participate in United Way, Variety Club, and Youth Se ' n mue ()
Foundahon fund ralsmg aclmhes, "mces"
program/Services: '" '
Example: A client enters the Domestic violence Shelter and stays for 14
days. Later in the. same year, she e~ters the ~helter again and stays
for 10 days: Undup1~cated count,l (Cllent), Dupll<?a'\;,ed Count 2 (Separate
Incidents) I and Unlt~ of SerVlce 24 (Shelt;er. Days) " Please supply
information about cllents served' by .your agency, dUrlng the last two
complete ' budget year~.
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F.
Enter Years --+ 1992-93 1993-94
1- ,How many Johnson county 1a. Duplicated 249
residents (including Iowa Count 252
city and coralville) did lb. 'unduplicated 142 225
your agency serve? Count'
2a. Duplicated 181 ,129
2. How many Iowa city residents count
did your agency serve? 2b. Unduplicated 84
110
Count ,
,
3a. Duplicated 21 30
3. How many coralville count
residents did your agency 3b. Unduplicated
serve? ' 17 26
Count
4a. Total 17,363 20,888
4. How many units of service
did your agency provide? 4b. To Johnson 10,156
county Residents 12,115
5. Please '~efine your units of service.
YES and RTC: 1 child in reSidence for 1 day = 1 unit
RTC: e>.1ra therapy, counseling or skil1developm~nt-1I2 hour face to face service = 1 unit
PSS: 1/2 hour face to face service = 1 unit
SCILS: 1 hour face to face setyice = 1 unit
PAL: 1/2 day of service = 1 unit
6. piease discuss hoW your agency measures the su'ccess of its programs.
Success is measured in a variety or ways, including:
. Achievement ofindividual client goals, as defined in individual case files
. Achievement or agency and program goals and objectives
. Achlevement or individual staff' goals and objectives, as defined in annual perfonnance evaluations
. Arinual assessments by various regulation and funding bodies '
.Peer reviews conducted by agencies proViding similar services
.Periodic surieys or clients and referral and collateral agencies
.Occasional Research studies conducted by University students and/or faculty ,
524
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AGENCY
Youth Hornp.~ , 'Tn~
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7. In what ways are you planning for the needs of your service popula-
tion in the 'next five years: " '
By.acquiring our new facility on Waterfront Drive
By looking for a permanent sile for PM.
By preparing for managed care
By seeking national accreditation of our selVices
By seeking neW opportunities for co\1aboration \\ith other agencies\organizations
By seeking new funding sources '
By keeping in touch \\ith developments at the slale and local level
By looking al staff reorganization
8. Please, discuSS any, other problems or factors relevant to your
agency's pro9rams, funding or service delivery:
It is difficult, if not impossible for some clients to achieve self-sufficiency because oflocal
socioeconomic factors and stale and federal policies
Constant change in Iowa's ever more burdensome rules and regulations
'High staff turnover; ine~-perienced staff' "
Clients are getting more and more violent, more seriously disturbed
9. List complaints about your services of which you are' aware:
Better orientation and lraining needed
Can't always handle severely nCling out clienls
Salaries 100 low, staff tumol'er 100 high,
o
~, .
10. Do you have ~ waiting list or have you had to turn people away for
'lack of ability to serve them? What ,measures do you feel can be
taken t,o resolve this problem:
From time to time each of the programs has had a waiting list. RTC's capacity was
increased from 7 to 10 this past yw and SCu..S added the facility for homeless young
mothers and their children, \Ve increasingly have to turn away private and self-referrals,
because we have no S to pay for, or staff to provide services to them. We need additional'
undesignaled S to pay for such services.
Changes d'aily
list? see #10 above
, How many people are currently on your waiting
11. In what way(s) are your agency's services publicized:
, ,
Through brochures, newsletters, news media, participation in community activilies word-of.mouth
, . ,I
presentations to community groups and referral sources: oUlreach efforts oWAY: Youth Services
Foundation's fund raising efforts,' '
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YOUTH HOMES INC.
F.Y. 1995.96 Program Goals and Objectives
Administrative Office
GOAL: To support Youth Homes programs by providing necessary
administrative and support functions.
Objective
A: To provide all required reception, secretarial,
financial and personnel services during F. Y.
1995-96 to a staff of up to 75 employees in five
program areas with an annual budget of about 1.5
million dollars.
Tasks
A. Maintain agency personnel, statistical, and financial
records.
B. Process all agency data, reports, correspondence, etc.
C. Receive all visitors, callers, and mail, and direct each
to the appropriate program, site, and person.
D. Administer agency's staff benefits programs.
E. Manage accounts receivable and payable, issuing billing
statements monthly, paying vendors twice monthly, and
issuing payroll twice monthly.
Objective B: To develop necessary resources to more adequately fund
agency programs.
Tasks
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A. Seek additional funding sources.
B. Seek increases in state, federal, and local funding.
C. Increase level of private contributions through Youth
'Services Foundation.
D. Accumulate cash reserves equivalent to 3 months operating
expenses.
E. Seek further program economies and efficiencies without
further jeopardizing program quality. '
F. Prepare proposals and periodic reports for funding
bodies.
Objective C: To improve quality of agency programs and assure that
they meet local needs.
Tasks
,
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,
A. Develop an intergrated, on-going quality assurance
program.
B. complete capital fund drive, phase 2.
C. Monitor utilization of programs.
D. Increase staff salaries to more competitive levels.
E. Begin planning for aquisition or construction of a
permanent PAL site.
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YOUTH HOMES INC.
F.Y. 1995.96 Program Goals and Objectives
Administrative Office
(Continued)
F. Further develop and maintain staff and volunteer
recruitment, selection, orientation, training,
evaluation, and retention programs.
Annually review and update agency policies and procedures
and program manuals.
Restructure staff to allow greater flexibility,
efficiency, more individualization, etc. ,
Motivate staff to evaluate their work critically and
to contribute positively to program development.
Provide necessary on-going clinical supervision to all
treatment programs. . ,
Seek national accreditation of agency programs.
G.
H. '
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Resources Needed:
, C;
*2,500 sq. ft. of office space, fully furnished and equipped
(reception, secretarial, 4 offices, small and large meeting
rooms, records and supply storage)
*1 Director of Finance and Data Management, full time
*1 Associate Director, full time
*1 Administrative Assistant, full time
*1 FTE Office Assistant
*1 Executive Director, full time
*15 volunteer members of the agency Board of Directors
*18 volunteer members of the Youth Services Foundation Board
of Directors
*Input and support from referral and collateral agencies
and public officials
*5 computer workstations with software, printers, and
moderns; telephone system, answering machine, FAX machine,
copy machine, Television and VCR (training)
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YOUTH HOMES INC.
F.Y. 1995-1996 Program Goals and Objectives
Youth Emergency Shelter
GOAL: To provide emergency and short-term residential care
counseling, and supervision 24 hours a day, 365 days
a year to runaway and homeless children; to victims of
abuse, neglect, or exploitation; and to children who have
been removed from their homes because of emotional,
behavioral, or family problems.
To provide at least 3,2QO units of shelter care
service to at least 185 children during
F.Y. 1995-96. . ,
objective A:
Tasks:
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Implement behavior management program component and
revise as needed.
Implement recreation program component and revise as
needed.
Implement education program component in cooperation
with GrantWood AEA and I.C.C.S.D.
Implement health services program component in
cooperation with local health service providers.
Implement food service component and revise as needed.
Implement transportation services component and revise
as needed.
Implement case management program component and revise
as needed.
Implement 24 hour intake and orisis intervention program
component in cooperation with referral agencies.
Maintain evaluation component
Implement qroup and individual counseling component and
revise as needed.
Implement Substance Abuse/STD/pregnancy Prevention program
component and revise as needed.
Adequately maintain property and vehicles.
Prepare reports and written documentation as required.
C.
D.
E.
F.
G.
H.
I.
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L.
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YOUTH HOMES INC.
F.Y. 1995.96 Program Goals and Objectives
Youth Emergency Shelter
(Continued)
Resources Needed
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"
*12 bed shelter facility, fully furnished and equipped
*1 self-contained classroom fully equipped and staffed with
AEA teachers & aids
*Indoor and outdoor recreation space
*2,vans
*9.5 FTE Youth Counselor Associates
'*1.7 FTE Sub. Abuse Prevention Specialists
*3 shift supervisors
*1 Shelter Care Coordinator
*1,500 volunteer/client contact hours
*support services from local educational, health care,
, mental health, court, law enforcement, and social
'services systems
*Administrative support from Youth Homes office
*Food, clothing, household, recreation, and education
supplies for an average daily popUlation of 8.7 children
*6 computer work stations, printer, modems, arid software
*Telephone system
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YOUTH HOMES INC.
F.Y. 1995.96 Program Goals and Objectives
Courtlinn Residential Treatment Center
GOAL: To provide therapeutic residential treatment services to
appropriately selected adolescent females who are
emotionally disturbed and/or behaviora11y'disordered,
and who can benefit from a community-based group
foster care setting.
,
, !
Objective A: To provide at least 2,880 units of residential
treatment services to ~p to 20 children during
F.Y. 1995-96.
Tasks:
A.
B.
C.
-, D.
E.
F.
G.
H.
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Implement behavior management program component and
revise as needed.
Implement recreation program component and revise as
needed.
Develop and implement education program component in
cooperation with GrantWood AEA and I.C.C.S.D.
Implement health services program component in
cooperation with local health service providers.
Implement food service component and revise as needed.
Implement transportation services component and revise
as needed.
Implement case management program component and revise
as needed.
Implement individual, group, and family therapy program
component utilizing staff therapist and collateral
agencies.
I. Implement aftercare program component, and revise as
needed.
J. Implement skill development program component and
revise as needed.
K. Implement Substance Abuse/STD/Pregnancy Prevention
program component and revise as needed.
L. Implement vocational/component w/MYEP and revise as
needed
M. Implement "enhanced program" component and revise as
needed.
N. Adequately maintain property and vehicles.
o. Prepare reports and written documentation as required.
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YOUTH HOMES INC.
F.Y. 1995.96 Program Goals and Objectives
Courtlinn Residential Treatment Center
(Continued)
Resources Needed
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*10 bed facility, fully furnished and equipped
*2 family and group counseling offices, fully furnished
*Indoor and outdoor recreation space
*1, full sized van
*1 fully equipped self-contained classroom w/teacher and
aid
*1 RTC Coordinator, full-time
*7.6 FTE Youth Counselors
*1.5 FTE Youth Counselor Associates
*2 shift Supervisors, full-time
*1.8 caseworkers/Therapists
*Clinical Supervision
*1,500 volunteer/client contact hours
*Support services from local educational, health care,
mental health, court, law enforcement, and social
services systems
*Administrative support from Youth Homes office
*Food, clothing, household, recreation, and education
supplies for an average daily population of 8 ,children
*6 computer work stations, printer, modems, and software
*Telephone system
Operational - $295,376
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YOUTH HOMES INC.
F.Y. 1995.96 Program Goals and Objectives
Structured Community Independent Living
GOAL: To assist older adolescents and young adults in making the
transition from foster care or homelessness to self-
sufficient adulthood.
objective A: To provide at least 1,700 POS units of independent
living services and at leas't 2,500 homeless units of
independent living services to at least 30 eligible
clients in F.Y. 1995-96.
Tasks:
A. Implement weekly recreation group
B. Implement weekly independent living skills group
C. Provide individual client counseling/teaching as
needed
D. Maintain collateral contacts as needed
E. Do apartment, school, and employment checks as
needed
F. Manage client trust accounts and financial resources
G. Assist clients in locating and obtaining adequate
housing; child care; employment; and educational, social,
and health services
H. Lease 2 apartments
I. continue to develop cluster site independent living
program
J. Maintain cluster site facilities
K. Prepare repor.ts and written documentation as
required
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I"
*1 full-time SCILS Program Coordinator
*3 full-time caseworker/supervisors
*1 3/4 time therapist
*7 FTE youth counselor associates
*Office and counseling space, fully furnished and equipped
*2 clustersite facilities, fully furnished & equipped
*2 apartments, each unit being a fully furnished efficiency or
1 or 2 bedroom apartment
*Indoor and outdoor recreation space
*2 mini vans and 1 pickup truck
*4 computer work stations, printer, modem, software; telephone
system, and answering machine
*Administrative support from Youth Homes Office
*support services from local educational, health care,
,mental health, court, law enforcement, and social
services systems
*Fo6d, clothing, household, recreation, and education
supplies for an average daily caseload of 15 clients
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Cost:
532
Operational - $367,793
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YOUTH HOMES INC.
F.Y. 1995.96 Program Goals and Objectives
Pursuing Adventures in Learning
GOAL: To prevent or ameliorate mental health, behavioral,
, and educational problems of behavior disordered
pre-adolescent children, in order to maintain themn in
their family home.
Objective A:
Objective B:
To provide at least 1,800 units of summer day
treatment services to at least 25 behavior
disordered children, ages 6-15, during
F.Y. 1995-96.
To provide at least 2,500 units of school year day
treatment services to at least 15 behavior
disordered children, ages 6-15 during F.Y. 1995-96.
GOAL: To reduce or prevent juvenile delinquency among
delinquent or pre-delinquent adolescents.
Objective A: To provide 1,500 units of Intensive Supervision
services to at least twelve 13-16 year old
adolescents with delinquent or pre-delinquent
histories during F.Y. 1995-96.
C
Tasks:
A.
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Distribute program application forms to DHS, JCOs,
schools, CMHC, U of I Child pSYChiatry, AEA, parents, and
private child psychologists and psychiatrists.
Review applications and select program participants.
Recruit, select, orient, and train staff.
Develop program content and daily schedule.
Implement daily recreation, education, and behavior
management program components, revise as needed.
Implement social skills training, revise as needed.
Maintain adequate communication with parents.
Implement food service program component.
Prepare and submit written reports to schools,
parents, collatorals, and funding bodies.
Implement parent support group.
Maintain Linn Street facility.
Maintain case files and prepare reports as required by
licensing and decat contract.
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YOUTH HOMES INC.
F.Y. 1995.96 Program Goals and Objectives
Pursuing Adventures in Learning
(Continued) ,
Resources Needed:
*1, full-time day treatment coordinator
* 5.4 FTE Youth Counselors and Youth Counselor Associates
*4 fully equipped, self-contained classrooms
*150 square feet office space
*600 sq. ft. of dayroom/lunchroom space
*2 quiet rooms '
*Indoor and outdoor recreation space
*2 computer work stations with printer, modem, and software
*Te1ephone system
*2 vans
*1,200 volunteer/client contact hours
*support s,ervices from local education, mental health,
and social services systems
*Administrative support from Youth Homes Office
*Clinica1 supervision '
*Recreation, education and school supplies for average
daily at~endance of 25 children '
Cost:
operational - $174;722
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YOUTH HOMES INC.
F.Y. 1995.96 Goals and Objeclives
Parent Support Services
GOAL: To reduce the risk of child abuse and preserve intact
families, or to re-unify families; by providing family
therapy and/or teaching parenting, problem solving,
leisure time, and social skills to parents and children.
Objective:
To provide at least 1,500 units of family-centered
(in-home) services to at least 15 at risk families
during F.Y. 1995-96.
I'
I
I
Tasks:
A.
,B.
C.
D.
E.
F.
Solicit referrals from area agencies.
Do initial family assessments.
Develop treatment goals.
Conduct individual parenting sessions with parents.
Conduct individual and family therapy sessions.
Provide supervision, socialization, and skill building
activities to children.
Conduct family therapy meetings.
Prepare necessary reports and documentation as needed.
Maintain collateral contacts as needed.
I
G.
H.
I.
Resources Needed:
*1.75 FTE therapists
*120 sq. ft. office space
*150 sq. ft. group and family counseling space
*Indoorand outdoor recreation space
*3 Computer,work stations with printer, software, and modem
*Clinical supervision
*Administrative support from Youth Homes Office
*support services from local educational, mental health,
court, and social services
*Telephone system
,I
Cost:
Operational - $69,547
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From mkarr@blue.weeg.uiowa.edu Mon Nov 7 09:01:28 1994
Date: Mon, 7 Nov 1994 07:56:06 -0600 (CST)
From: "M. Karr" <mkarr@blue.weeg.uiowa.edu>
To: "K. OMalley" <komalley@blue.weeg.uiowa.edu>
Subject: Copy of Letter to City Council: Letter to Minneapolis EA
Consultant (fwd)
please copy
---------- Forwarded message ----------
Date: Sat, 5 Nov 1994 11:39:25 -0600 (CST)
From: J. Widness <jwidness@blue.weeg.uiowa.edu>
To: "IC City Council (c/o Marian Karr) " <mkarr@blue.weeg.uiowa.edu>
Subject: Copy of Letter to City Council: Letter to Minneapolis EA
Consultant
Dear Ms. Karr,
What follow is copy of the letter I sent to the Minneapolis firm
doing the EA for Iowa City in the Melrose Avenue area. I would
be grateful if you would forward a copy of this to the City
Councilors.
Other neighbors and ourselves were stunned to learn in the PRESS
CITIZEN of BRW Inc's asking Iowa City for more money to complete
the EA. That their request was based on historic issues was even
more
amazing when one considers that this issue was covered in the
original scoping document that the City asked them to address
in the assessment.
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Jack Widness, 629 Melrose Ave, IC, 52242 (354-4171)
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Ms. Jeanne Witzig
BRW Inc.
700 Third St. S
Minneapolis, MN 55415
Dear Ms. Witzig:
As both a resident of Iowa City living along Melrose Avenue
and an owner of a property on the National Register of
Historic Places, I am writing to you about the Environmental
Assessment your firm is doing for the City of Iowa City.
I understand that your firm's work will address specific
impacts on the community resulting from the reconstruction of
the Melrose bridge and avenue in the vicinity of University
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Heights and The University of Iowa Hospitals and Clinics. My
family and I have recently returned from a year abroad, and I
wanted to make three points relating to the EA that
circumstances have prevented me from doing previously.
1. Historical Impacts: It is my understanding from reading
literature provided by the federal government that owners
of historic properties are contacted individually during
the information-gathering phase of an EA. That fact that
you have not done so in this instance surprises me,
although it is, of course, possible that you tried
unsuccessfully to contact me during my absence. In any
case, in an effort to provide you with information about my
own housel I am including a photograph and a brief history.
As you must also be aware, there are two other properties
in the vicinity of the proposed construction which are also
on the National Register: the Braverman house at 503
Melrose Avenue, and the McCloskey house at 320 Melrose,
which was approved for National Register inclusion last
month. I believe that all three owners would be pleased to
provide you with additional information if needed.
2. Traffic Impacts: Enclosed are some recent newspaper
clippings regarding additional traffic problems on Melrose
Avenue. Since they have "come to a head" only recently, I
felt that you might not be aware of them. They involve a
section of Melrose Avenue not immediately adjacent to the
bridge but which may someday have an impact on traffic in
the vicinity of the bridge nonetheless (see map included in
the PRESS CITIZEN newspaper article) .
3. University's Impacts: The already complex traffic
situation on Melrose Avenue is further complicated by the
location of the University of Iowa Hospitals and Clinics,
As you are certainly aware, the University and the UIHC are
major players in this situation, generating a great deal,
if not the majority, of traffic in the area. They desire
to have easy access to their place of business, and, as one
whose main source of income is the Hospital, I see their
business needs as legitimate and necessary to the State. I
also know that they have the power and authority to provide
realistic solutions to the problems that exist. These I
have discussed in the enclosed PRESS CITIZEN editorial
which was published last year. I hope you are giving my
suggestions about a bypass road through University property
serious consideration in your evalution of alternatives.
Thank you for your consideration. I look forward to hearing
from you should you have questions.
Sincerely,
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John A. Widness, 692 Melrose Ave, Iowa City, IA 52246
(home: 319-354-4171)
Copies: City Council, Dr. G. Champe, President, Melrose
Neighborhood Assn, Mr. W. Taylor, Esq, Cedar Rapids, IA
Copies to owners of other Melrose Avenue Homeowners with
properties on the National Historic Register:
Dr. & Dr. Donald McCloskey, 320 Melrose Ave, Iowa City, IA
52246
Mr. & Mrs. Mace Braverman, 503 Melrose Ave, Iowa City, IA
52246
e-mail address: <john-widness@uiowa.edu> [or
<jack-widness@uiowa.edu>]
Mailing address: John A, Widness, M.D.
Department of pediatrics
University of Iowa Hospitals and Clinics
200 Hawkins Drive, W222-1 GH
Iowa City, IA 52242-1083
Office:
Lab (227 Med
52242-1181)
Office Fax:
(319) 356-8102
Labs}: (319) 335-7902
(319) 356-8669
(lab zip code:
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1122 pine Ridge
Bushkill PA 18324
November 3, 1994
Hon. Susan M. Horowitz
Mayor
410 East Washington Street
Iowa City IA 52240
Dear Mrs. Horowitz,
Thank you very much for sending me the VCR tape of the Human Rights
Commission Awards Breakfast. That was a really nice thing to do. I am
really proud of my daughter and her accomplishments and it was great to
see and hear the ceremony when she received her award.
As you may know, my Mother is 102 years old and very frail with very
little sight or hearing. After I played the tape for myself (5 seconds
after it arrived) I thought she might be able to see it if I sat her real
close to the TV, so I told her about it and sat her up close and when I
saw Marge \Y'alking up to receive the award I said "Here she comes Mother"
and my poor Mother was all excited and said "I see her, I know her wa1k."
So you see you gave pleasure not only to me but to Marge's Grandmother as
well.
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Thanks again for your thoughtful gesture. perhaps you remember that we
met once, I believe it was at a breakfast. Next time I travel to Iowa
city perhaps we could have breakfast or lunch and renew our acquaintance.
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Best regards,
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November 8, 1994
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CITY OF 10 WA CITY
James P. Glasgow
3291 Dubuque Street NE
Iowa City, IA 52240
Re: Offer to purchase property; Iowa City water supply and treatment facility project
Dear Jim:
The City of Iowa City is constructing a new Iowa City water supply and treatment facility, to be located in
part on property currently owned by you located west of the Butler Bridge and north of Interstate 80, off
of North Dubuque, see attached legal description. The site was selected because it is adjacent to the Iowa
River, is located within the pooling area of the Iowa River Power Dam, is upstream of Clear Creek and
Interstate 80, has direct access to an arterial street, and is an ideal location for locating shallow alluvial
wells, as well as deeper wells {silurian and jordanl.
Based on an independent appraisal, the City hereby makes an offer of $145,000 to purchase .45 acres of
land with a street address of 3291 Dubuque Street NE, Johnson County, Iowa in addition to relocation
expenses permitted under state law, ~6B,14, Code of Iowa (19931. Since the City is not now using or
intending to use federal funding, no federal relocation expenses are included in this final offer. Finally, and
as provided by state law, you are entitled to remain in possession of your land, even after condemnation,
until such time as damages are finally determined on appeal, ~6B,26, Code of Iowa,
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The City's offer herein is based on an appraisal provided to the City of Iowa City by William S. Carlson,
Carlson, McClure, and McWilliams, Inc, of Des Moines, Iowa. A copy of the appraisal is enclosed, for your
information. I have already provided you with a copy of the appraisal completed by Roy R, Fisher, Inc.
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Please consider this offer, and call me at 356.5030 if you have any questions, We are anxious to conclude
this purchase, and remain open to negotiation,
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City Attorney
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David Brown, Outside Counsel
Steve Atkins, City Manager
City Council
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410 EAST WASHINOTON STREET. IOWA CITY. IOWA ll240.1116' 1l19) 116"000' FAX (119) 116.l009
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S&G Materials, an Iowa General Partnership
c/o William L. Meardon
Meardon, Sueppel, Downer & Hayes
122 S, Linn St.
Iowa City, IA 52240
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November 8, 1994
Re: Offer to purchase property rights; Iowa City water supply and treatment facility
Gentlemen:
The City of Iowa City is constructing a new Iowa City water supply and treatment facility, to be located on a new
site north of Interstate 80 and west of North Dubuque, commonly referred to as the "Butler farm," This site was
selected because it is adjacent to the Iowa River, is located within the pooling area of the Iowa River Power Dam,
is upstream of Clear Creek and Interstate 80, has direct access to an arterial street, and is ideal for locating
shallow alluvial wells, as well as deep wells such as jordan and silurian wells.
Based on two independent appraisals, the City of Iowa City hereby offers twenty-five thousand dollars ($25,000)
as just compensation for the purchase of S&G minerals' leasehold interest concerning twenty, five acres of land
located in the western portion of the proposed treatment site, which land is zoned A-1, rural district under the
Johnson County Zoning Regulations, and pursuant to a court-ordered permit for sand and gravel operations, see
attached plat. This offer is made subject to: C>
The storage building, scale and scale house and the stockpiled sand located on the leased premises
described in the lease are reserved to and shall remain the property of S&G Materials, an Iowa
general partnership, subject to said improvements and stockpiled sand being removed from the
condemned property by S&G Materials, an Iowa general partnership, at its expense, no later than
October 31, 1995, S&G Materials, an Iowa general partnership, shall be granted reasonable
access to said property for the removal of said improvements and stockpiled sand,
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This appraisal of S&G's leasehold interest is based on an independent appraisal provided to the City of Iowa City
by Edmond C, Fisher, Roy R, Fisher, Inc. of Davenport, Iowa. A copy of the Fisher appraisal is enclosed, together
with a second independent appraisal completed by William S, Carlson, Des Moines, Iowa.
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Please consider this offer, and call me at 356-5030 if you have any questions, We are anxious to conclude this
purchase, and remain open for negotiation.
Respectfully submitted,
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Lind Newman Woito
City Attorney
cc:
Chuck Schmadeke, Public Works Director
David Brown, Outside Counsel
Steve Atkins, City Manager, FYI
City Council
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November 8, 1994
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CITY OF IOWA CITY
Washington Park Partnership, an Iowa General Partnership
c/o William L. Meardon
Meardon, Sueppel, Downer & Hayes
122 S, Linn St.
Iowa City, IA 52240
Re: Offer to purchase property; Iowa City water supply and treatment facility
Gentlemen:
The City of Iowa City is constructing a new Iowa City water supply and treatment facility, to be located on a new
site north of Interstate 80 and west of North Dubuque, commonly referred to as the "Butler farm," This site was
selected because it is adjacent to the Iowa River, is located within the pooling area of the Iowa River Power Dam,
is upstream of Clear Creek and Interstate 80, has direct access to an arterial street, and is ideal for locating
shallow alluvial wells, as well as deep wells such as jordan and silurian wells,
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Based on two independent appraisals, the City of Iowa City hereby offers one million, five hundred twenty
thousand dollars ($1,520,000) as just compensation for the approximately two hundred twenty seven and 9811 00
(227,981 acres, as described in the attached plat. This offer represents the fair market value of the leased fee
estate for Washington Park's interest in the approximately 228 acres, subject to the following: Farm tenant, Ivan
Walker, shall be permitted to harvest the current crop grown this season on the leased farm land on the above-
described property, subject to said harvest being completed by December 31,1994, Said tenant shall be allowed
reasonable access to said leased property for said harvest. The leasehold interest of S&G is appraised separate
and apart from Washington Park in the amount of $25,000, This offer for the leased fee estate is based on an
independent appraisal provided to the City of Iowa City by William S, Carlson, Carlson, McClure, and McWilliams,
Inc, of Des Moines, Iowa. A copy of the Carlson appraisal is enclosed, together with a second independent
appraisal completed by Roy R, Fisher, Inc.
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Please consider this offer, and call me at 356-5030 if you have any questions, We are anxious to conclude this
purchase, and remain open for negotiation.
Respectfully submitted,
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City Attorney
cc: Chuck Schmadeke, Public Works Director
David Brown, Outside Counsel
Steve Atkins, City Manager, FYI
City Council
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November 14, 1994
Washington Park Partnership, an Iowa General Partnership
c/o William L. Meardon
Meardon, Sueppel, Downer & Hayes
122 S. Linn St.
Iowa City, IA 52240
Re: Clarification of offer to purchase property dated November 8, 1994; Iowa City water
supply and treatment facility
Gentlemen:
This is to clarify that the City of Iowa City is not using, nor intending to use, any federal funds
or federal assistance on the above project. For this reason, you will not be entitled to any
federal relocation benefits pursuant to Chapter 61 of Title 42, entitled "Uniform Relocation
Assistance and Real Property Acquisition Policies for Federal and Federally-Assisted
Programs, "
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Should this arrangement change, I will give you appropriate notice - all as required by federal
law,
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Respectfully submitted,
LW4
Lin a Newman Woito
City Attorney
cc: Chuck Schmadeke, Public Works Director
David Brown, Outside Counsel
Steve Atkins, City Manager
City Council - FYI
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November 14, 1994
S&G Materials, an Iowa General Partnership
c/o William L, Meardon
Meardon, Sueppel, Downer & Hayes
122 S, Linn St.
Iowa City, IA 52240
Re: Clarification of offer to purchase property dated November 8, 1994; Iowa City water
supply and treatment facility
Gentlemen:
This is to clarify that the City of Iowa City is not using, nor intending to use, any federal funds
or federal assistance on the above project. For this reason, you will not be entitled to any
federal relocation benefits pursuant to Chapter 61 of Title 42, entitled "Uniform Relocation
Assistance and Real Property Acquisition Policies for Federal and Federally-Assisted
Programs,"
Should this arrangement change, I will give you appropriate notice - all as required by federal
law.
.
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Respectfully submitted,
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cc: Chuck Schmadeke, Public Works Director
David Brown, Outside Counsel
Steve Atkins, City Manager
City Council - FYI
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