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Home My WebLink About1994-11-22 Recommendation .,..., " , ~n;lltlit:: -,' . \)v. ,~. I " {~ C-', '~ .,~~ r.":-. 'r 'I I'" ' , I I ! I I "I I' , I , ' ,I I i l~.':' I I ' I I : ! '0.\ .,/; \',....~~ . I r J: " , --'" (',..,---....",..-. -- I 0 ' ) !" . " '" .', ,~ """ ':.~~:,:"i,i' "'" , 'i.' , 'w,., . ;,' ;.", ..."_.,.....,'".:..1......'.,, " .. .. ",\+':..<"...,.:..-;,. ~,~.u_',;,-,,:.:.<, '';'~<J' _'.'~ l:-:::,;~ ,:"', '""OJ". ,.....'~' :it;'. ;,), ,.'., "'J"';;c ".;,",~' 'd',.,..., 1 I ,"' '~'. .'"........H'.-._..',,~.'.,~.~_..___, _..__._n'_._'.m. . ~11 IS .. 'I" 'l) :.~' ~~, 11/1/94 DRAFT BY-LAWS IOWA CITY PARKS AND RECREATION COMMISSION ARTICLE I. GENERAL DUTIES section 1, The Parks and Recreation commission shall serve in an advisory role to the city Council relative to the needs of the Parks and Recreation Department. The Commission shall recommend and review policies, rules, regulations, ordinances, fees and budgets relating to the department; shall present an annual report of Commission activities, accomplishments and recommendations to the City Council; shall make such other reports to the City Council as the Commission deems in the public interest; and shall be actively involved in parkland acquisition and the development of long range plans. ARTICLE II, MEETINGS section 1, Regular Meetings. Regular meetings of the Commission shall normally be held on the second Wednesday of each month. section 2. Special Meetings. Special meetings of the members may be called by the Chairperson. Upon the request of four members of the commission, the Chairperson shall call a special meeting. section 3. Place of Meetings. Regular meetings shall be held in a facility accessible to people with disabilities. section 4. Notice of Meetings. Notice and agenda for all regular meetings shall be distributed to all Commission members and the press. Notice to all members and to the media shall be at least 24 hours before a meeting is held, including special meetings. All notice requirements and meetings shall conform to the provisions of the Iowa Open Meetings Law. Section 5. Ouorum. A majority of the members of the Commission shall constitute a quorum at any meeting. A majority of votes cast at any meeting at which a quorum is present shall be decisive of any motion or election. section 6. Proxies. There shall be no vote by proxy. section 7. Public Discussion. Time shall be made available during all regular meetings for open public discussion. -=:' ~- - "'-~, .. ." '.0' ,'.. " , ' , , ' " ' ,~ ", ,,, " ,.".,L:l,., , I " " l~t. '~Illl ;'i:~: ;~: \. '10, ;~Yd:1. \"\ " , ~ ~ t :J 'I '" . ~ . .. " f" :~ ' _...._ "__'.....'.,....;',_'",,,,_,.' ,C'.',,"'" ",'.f"'"".." '.' ,_"',,,.....-... --,.." - ARTICLE III. MEMBERSHIP section 1. Membership. The Commission shall consist of nine (9) members appointed by the City Council, and must be eligible electors of the City of Iowa city. All members of the Commission shall serve without compensation, but shall be entitled to the necessary expenses including reasonable travel expenses incurred in the discharge of their duties, section 2. Terms. Terms of membership shall be four (4) years, commencing on January 1. Members may serve for more than one term. section 3. Absences. Three consecutive unexplained absences of a Commission member may result in the Commission's recommendation to the City Council to remove the member from the Commission, and to appoint a new member. ~ ~ r section 4. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the pertinent portions of the city Code, Parks and Recreation Commission By-Laws, and other information useful to carrying out their duties. , i section 5. Resignations & Vacancies. If any member is no longer willing or able to serve on the commission, the member shall send a letter of resignation to the city Council. Vacancies occurring on the commission, other than by expiration of term of office, shall be filled only for the unexpired portion of the term. f .',\ \~'\ . I \. ARTICLE IV. OFFICERS .~ ~"'4 , ' Section 1. Number. The officers of the Commission shall be a Chairperson and Vice-Chairperson, and each shall be elected by members of the Commission. , section 2. Election and Term of Office. The officers of the Commission shall be elected annually, with terms of office beginning at the January meeting each year. section 3. Vacancies. A vacancy in either office shall be filled by a member elected for the unexpired portion of the term. I ! I I I , I , , I , r.', , I" i 'J : I ~"i,) ~'" ,~ :' section 4. Chairperson. The Chairperson shall, when present, preside at all meetings of the members, appoint committees, call special meetings and in general perform all duties of the Chairperson, together with such other duties as may be prescribed by members from time to time. t=m...'o .,~- "[m u'__ ~I ~=__ , '. --, 0,,)' ~ ~I:: { ~ t\~ ,l L ,~ (~ '\<I(S ~ ~ (1 ;~ I.., ,~ a' "~ ' DO. 'IJ ~.. . , 2 ~' ~ ~ " ,(; ',,1' " r l~."'il... ~. .~t~ -- .' '''''.t~";1' ,-;1:..c.nl>l>;A, \'"\ " ,,' "I'" '1\,\J.', ';,. .. ''.: .. , ",,> , ~ ~"'. , ':"""""'"'' .:.,', , .'..._'.,',;,',...',.'-"'..,._..'..~-"..._.-..._, - ;.-...',:...:..'.'. section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of the Chairperson's death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson. When so acting, the Vice-Chairperson shall have all the powers and be subject to all the restrictions as those resting with the Chairperson. ARTICLE V. CONDUCT OF COMMISSION BUSINESS section 1. Agenda. The Chairperson or a designated representative, together with staff assistance, shall prepare an agenda for all regular Commission meetings. Agendas are to be sent to Commission members and the media at least three days prior to the regular meetings. section 2. Secretarv. A secretary, not to be a Commission member, shall be provided by the City for all regular and special meetings. section 3. Minutes. Minutes of all regular and special meetings are to be prepared and distributed to commission members and to the City Council, in the manner prescribed by the Council. Specific recommendations for the Council are to be set off from the main body of the minutes and appropriately identified. section 4. Commi ttees. The committees of this commission, including composition, duties and terms shall be designated by the Chairperson. ,{ C'~ \ section 5. Policies and Programs. The Commission shall periodically review the policies and programs of the City relating to parks and recreation and make recommendations to the city Council when appropriate. section 6. Budaets. The Commission shall have the opportunity to annually review the department's budget submittals, and make recommendations to the City Council as they deem appropriate. Such recommendations need not pertain to detailed line items, but rather priorities, new programs, direction changes, and other significant items or concerns. -:'" "("" e I I I ~ i , i I . . 1 , I . i ir : I' , \ ~..,':.l '~ ;'i~' ~:: l;~ Wn I' L. section 7. Fees and Charges. The Commission shall annually review the department's fee schedule, particularly those fees relating to recreation programs and facilities, and submit recommendations to the city Council for approval. section 8. Referrals from Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Commission by the City Council. The 3 ~91S ,Cov-e-- - -~ V-' _~, 0 1:,' - -.... """Ill'" ..' . I IQ I I ~ I~ l~ I (~ ,T:1f :{(~~ "f i~' [::'[' :,\': 'j'l' t}!li ~:J~':~'i ')',.! ,.~,i ~ll I' jt.., ,II. ..,," ~JjJ " . Y'i' " " . . ~t\ " , ,-\-'. .' ", ".:' , .~.. , '...':.'... 'j:, , .-.. ., ..,'"...~"-'.-..',..,,,,~ :, '" _" ',Lu..'. ,C"'.' ',:~', ......, '"..-....'-,'~.,___.,._._~. A :, commission shall initiate the consideration of such items at the next regular meeting following receipt of the referral, and shall notify council of its disposition. section 9. Recommendations to Council. Commission recommendations to the Council shall be transmitted either in commission minutes, set off from the main body of the minutes, or separately. Recommendations should be accompanied by the appropriate staff reports, and information pertaining to alternatives which were considered and the rationale for the recommendation should be included when appropriate. section 10. Attendance at Council Meetings. The Commission Chairperson or designated representatives are to be in attendance at all City Council meetings, including informal sessions, at which matters pertaining to the Commission's responsibilities are to be discussed or actions taken. The Commission Chairperson is to receive Council agenda prior to each Council meeting, and is to be otherwise notified of meetings involving Commission business. section 11. Annual Report. An annual report, detailing the activities of the Commission, shall be prepared by the Chairperson, and submitted to the city Council at the end of each fiscal year. ARTICLE VI. ......... AMENDMENTS section 1. These by-laws may be altered, amended or repealed and new by-laws adopted by the members of the Commission at any regular meeting, or at a special meeting called for that purpose, providing a quorum is present. Upon approval by the City Council, such by- laws shall ta]<e force and effect. c ;;: I , I , MISSION STATEMENT The mission of the Parks and Recreation Commission is to assist and guide the City Council in providing the community with high quality and cost efficient parks, facilities, and recreational and cultural opportunities; to assess and prioritize community needs, establish goals, and make recommendations to the City Council regarding the maintenance, enhancement, and promotion of Parks and Recreation Department programs and facilities; and to serve as a sounding board for Parks and Recreation staff and for citizen concerns, suggestions, and ideas, and as an advocate for desired goals and programs. ~ 4 \li " " r ~1'S '0 -. ......... -'~ -~.'.IlaI , 0 . , , .. ~, ' " ---- -~' '0_],> -'- f" I ',,' r.... "', 'I..~ CD to,