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Home My WebLink About2006-12-21 Info Packet I ~ I (~~~'t -.;;;;;.... -....m-__ .......~ ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET December 21, 2006 MISCELLANEOUS IP1 Tentative City Council Meetings and Work Session Agendas IP2 Communication from Mayor Wilburn: Telecommunications Legislation IP3 Letter from Lee Grassley to the City Clerk: Mediacom - Sinclair Broadcast Group dispute IP4 Letter from NACO, NATOA, National League of Cities, and the U.S. Conference of Mayors to the Federal Communications Commission: Video Franchising IP5 Memorandum from the City Attorney: Absence IP6 Memorandum from the City Clerk: Council Packet of December 28 IP7 Memorandum to the City Manager from the City Manager's Administrative Assistant: Community Event and Program Funding Applications IP8 Memorandum from the Senior Center Coordinator to David Blazevlch: Osher Lifelong Learning Institute IP9 Letter from Craig Gustaveson and Lisa Barnes: Thank you for holiday lights IP10 Memorandum from the Recycling Coordinator: Results of the HHW mobile collection event IP11 Police Department Use of Force Report - November 2006 IP12 Invitation: Corridor Economic Forecast Luncheon January 10, 2007 [submitted by Mayor Pro tem Bailey] IP13 Invitation: REMI Seminar. Des Moines, January 31,2007 PRELIMINARY/DRAFT MINUTES IP14 Public Art Advisory Committee: December 7, 2006 IP15 Telecommunications Commission: October 30,2006 IP16 Telecommunications Commission: November 27,2006 IP17 Parks and Recreation Commission: December 13, 2006 IP18 Human Rights Commission: December 19, 2006 IP19 Police Citizens Review Board: December 18, 2006 I;: 1 --= -14- :f~~;!!:1lt --=..~ ......~ --~ CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas UfLJ December 21, 2006 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, DECEMBER 25 Christmas Day - Offices Closed Emma J. Harvat Hall . TUESDAY, DECEMBER 26 Christmas Holiday - Offices Closed Emma J. Harvat Hall . MONDAY, JANUARY 1 New Year's Day - Offices Closed Emma J. Harvat Hall . TUESDAY, JANUARY 2 Meeting Cancelled Emma J. Harvat Hall . THURSDAY, JANUARY 4 8:00a-12:00p Special Budget Work Session Emma J. Harvat Hall . MONDAY, JANUARY 8 4:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JANUARY 9 7:00p Special Formal Council Meeting Emma J. Harvat Hall . WEDNESDAY, JANUARY 10 TBD Joint Meeting TBD . MONDAY, JANUARY 15 Martin Luther King Day - Offices Closed Emma J. Harvat Hall . TUESDAY, JANUARY 16 8:00a-5:00p Special CIP Budget Work Session Emma J. Harvat Hall . MONDAY, JANUARY 22 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JANUARY 23 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, JANUARY 29 6:30p Special Budget Work Session Emma J. Harvat Hall . TUESDAY, JANUARY 30 7:00p Special Budget Work Session Emma J. Harvat Hall . MONDAY, FEBRUARY 5 6:30p City Conference Board Meeting Council Work Session . TUESDAY, FEBRUARY 6 7:00p Formal Council Meeting Emma J. Harvat Hall Emma J. Harvat Hall 1m Before the FEDERAL COMUNICATIONS COMMISSION Washington, DC 20554 In the Matter of ) ) Annual Assessment of the Status of ) Competition in the Market for the ) Delivery of Video Programming ) MB Docket No. 06-189 COMMENTS OF IOWA CITY, IOWA These Comments are filed by Iowa City, Iowa in support of the comments filed by the National Association of Telecommunications Officers and Advisors ("NATOA"), the National League of Cities ("NLC"), the National Association of Counties ("NACo"), and the United States Conference of Mayors (USCM). Like these national municipal organizations, Iowa City believes that local governments want and encourage competition in the video programming marketplace. The local franchising process works and helps to ensure that all residents share in the benefits that increased competition brings to a community. The City of Iowa City has made every effort to locate and interest competition for our community. The City has on several occasions sent out packets of economic and demographic information, as well as invitations to compete in Iowa City, to every overbuilder in the country that could be located. When the City did get responses, the overbuilder's response was that they were not interested or they did not have the capital to expand. The local cable franchising process functions well in Iowa City and it ensures that our community's specific needs are met and that local customers are protected. While we applaud efforts to increase competition in the video programming marketplace, the Commission should do nothing to impair the operation of the local franchising process as set forth under the existing federal regulatory scheme. The City has not been a barrier to new cable service providers trying to enter the marketplace. Respectfully submitted, By: Ross Wilburn, Mayor City of Iowa City 410 E. Washington St. Iowa City, Iowa 52240 December 11, 2006 -'I ~-- i-I ~-l '\ i j: ! ;__! u.w Mediacom) December 19, 2006 2DrJ5 )iJ ,'1'ill.08 ,--\, ',tl,' ,,': eli 'i()\,\,:i\ V'I''::'-'', r"^IA ! 1'"._ ,-,"~I Ms. Marian Karr City ofIowa City 410 E, Washington St. Iowa City, Iowa 52240-1826 Dear Ms. Karr, In an effort to keep you informed of recent developments in our ongoing dispute with Sinclair Broadcast Group, we are enclosing an executive summary of the situation as it exists today. As widely reported in the local press, we obtained an extension from Sinclair that allows its stations to remain on our systems through at least January 5, 2007, However, while Mediacom has recently offered significant additional consideration as outlined in the attached memo, Sinclair has refused to take any meaningful steps that will enable us to complete a deal and is threatening to remove its stations on this new deadline. It would be helpful, therefore, if you would communicate with your Congressmen and Senators and 1et them know of your concern on this issue and ask them to urge the FCC to take action so these stations will not be removed from Mediacom's line-up. For your easy reference, we enclosed a sample letter you can use to send to your federal representatives. Please share a copy of your letters with us, Since time is critical, please e-mail or fax your letter if possible. In the meantime, we will keep you posted on any new developments in this important matter, Please let me know if you have any additional questions or concerns by contacting me at (319) 395-9699, extension 323. Thank you. Sincerely, f~s~ Senior Manager Government Relations Mediacom Communications Corporation 6300 Council St. NE, . Cedar Rapids, Iowa 52402 MediacomJ Your federal representatives are: Senator Tom Harkin Phone: 202-224-3254 Fax: 202-224-9369 Email: beth stein@harkin.senate.gov Senator Chuck Grassley Phone; 202-224-3744 Fax: 202-224-6020 Email: david voung(algrasslev.senate.gov Congressman: Dave Loebsack Phone: 319-351-3283 Fax: 319-354-3554 Email: Info@loebsackforcongress.org (J :S:Q .> /"', '. ) .;c. sf Mediacom Communications Corporation 6300 Council SI. NE, . Cedar Rapids, Iowa 52402 :r-~-' l=' c:'.::> C"' ," ~-') N C' 11 ~. :Tj , ' --1 :..J - L:l 0) Congressman House Office Building Washington, DC 20515 o S "::- ) ,..,:>- r::;:::> ,::~~ ~ ~, Senator Senate Office Building Washington, DC 20510 r'J o -n , , .- .- C';' ;s'~ :1 --~-I '..,j Dear Congressman/Senator: ~::-;:'\ '-. " 5: j; c..) co Re: Mediacom-Sinclair Retransmission Consent Dispute Weare writing to seek your assistance with regard to a serious matter of local concern arising out of federal telecommunications laws and regulations. We refer specifically to the ongoing "retransmission consent" dispute between Mediacom and Sinclair that threatens to leave many of your and our constituents without access to certain local network-affiliated broadcast stations beginning January 6, 2007. We are sure neither you nor we want to start the New Year with the disruption to cable customers that will be caused if Sinclair carries through on its threat to deny Mediacom the right to provide its customers with these channels - channels that provide popular programming such as the BCS National Championship college football game (scheduled for January 8) and the Super Bowl (scheduled for February 4). As you may know, Mediacom filed a complaint with the FCC assertingthat Sinclair has not been negotiating in good faith as required by law. In particular, Mediacom has argued that Sinclair is singling out their company - and its customers - by demanding an unreasonably high price for permission to carry its stations. We do not think it is fair for those of us served by small or mid-sized cable companies in smaller and rural markets to be discriminated against by broadcasters seeking higher cash compensation than they charge in other markets. Mediacom has asked the FCC to order Sinclair to stop its discriminatory tactics and allow Mediacom to continue to offer these stations to customers until this dispute is resolved. We understand that in the interim, Mediacom has put five different proposals on the table in an effort to resolve the dispute. Therefore. we urge vou to contact the FCC and ask it to: . take all lawful action to prevent Sinclair stations from being denied to local customers: . prevent discriminatorv pricing that preiudices communities like ours: and . order mandatorv arbitration so a third partv agreed upon bv both Mediacom and Sinclair can determine the appropriate compensation. We believe this would help resolve the dispute before the deadline arrives and stations are removed from your and our constituents' cable line-up. Thank you for your assistance in this important matter. Sincerely, IP4 ~r r~ ~ NACD--...- ~ - ~.... ,.:" . _~ ~- {;; aTCa 1!II1IliIIo"'__ 3' 0""'" ~. . ~!-)<'.:: !'dIlJ....llltsp. <Jj'€ltUt. December 12,2006 Kevin J. Martin Chairman Federal Communications Commission 445 12th Street, SW Washington, DC 20554 Michael J. Copps Commissioner Federal Communications Commission th 445 12 Street, SW Washington, DC 20554 Jonathan S. Adelstein Commissioner 445 12th Street, SW Washington, DC 20554 Deborah Taylor Tate Commissioner 445 12th Street, SW Washington, DC 20554 Robert M. McDowell Commissioner 445 12th Street, SW Washington, DC 20554 Dear Mr. Chairman and Commissioners: The national associations representing America's local elected officials and their advisors write to bring to your immediate and urgent attention our concerns with the draft order on video franchising that is being circulated by Chairman Kevin J. Martin. While the draft order has not been made public, several news organizations have reported on certain key elements. Based on these reports we have serious concerns with the Commission taking further action in the franchising proceeding (MB Docket No. 05-311) in such a short time frame and without further public scrutiny. The cumulative impact of the draft order's preemption on state and local governments runs counter to our federal system and applies a federally-mandated command-control model approach to traditionally state and local issues. The draft order would harm consumers, cities and counties in four significant ways. First, Title VI of the Communications Act does not provide sufficient, if any, legal authority for the Commission to take action in changing the way cable franchises are granted without explicit Congressional approval. Furthermore, the Commission does not have the authority to dictate the terms and conditions offranchises given by local franchising authorities. To take action on this order without first establishing clear legal authority in this matter would only lead to litigation and delay, having the exact opposite effect the Chairman is seeking. FCC Commissioners Page 2 Second, while we acknowledge franchising needs to be done in a timely fashion, we do not believe that Title VI permits a fixed deadline on local franchise authority action. The facts and circumstances in every case will vary, and much depends on the cooperativeness and good faith of the applicant, not just that of the local franchising authority . We also believe that a fixed deadline would provide no incentive for new providers to work toward a local franchise agreement because they would have access to the public right of way without local oversight if they simply wait out the timeframes. Third, we understand the draft order would require the cost of any in-kind benefits, such as I- Nets, as well as any monetary payments other than the franchise fee, to be offset against the 5% franchise fee. In virtually every instance, this would be a significant net fiscal loss to the local franchising authority. The "franchise fee" definition in the Cable Act does not include in-kind services or facilities, and it also does not include monetary payments for PEG capital facilities and equipment (including I-Net facilities) or monetary payments incidental to the award or enforcement of the franchise Fourth, we understand the "build-out" requirements in the draft order do not protect the interests of all customers in a local franchising area. Competition is good when everyone can benefit, not just a privileged few. Local franchising authorities have effectively managed build-out in their respective jurisdictions without hindering the deployment of broadband services. Indeed, the most widely and quickly deployed broadband networks are owned by the cable industry - the very industry that has complied with local build-out requirements. To act on this order in December would be precipitous and unwise given the uncertainty of the Commission's authority in this matter, and the other concerns raised by this letter. There is no real urgency here, just the pleadings of a very powerful industry. Chairman Martin has spoken about the need to spur competition in the video market. We agree. Our nation's cities and counties welcome video competition in their communities. However, Chairman Martin's draft order undermines local franchising authority and enforcement, threatens local budgets, and limits the benefits of broadband video competition to a few well-to-do neighborhoods. While it is the Commission's responsibility to facilitate the utilization of communications technologies, it is also the responsibility ofthe Commission to follow the statute and protect the interests offranchising authorities and the consumers as the Cable Act requires. Collectively, we represent the interests of almost every municipal or county government in the United States and look to you for your attention to our concerns. We would be pleased to supply additional information to further your assessment of these concerns as you continue your deliberations on video franchising. FCC Commissioners Page 3 Sincerely, 4- c()cwJu- r"''' ':en:~ --... Executive Director U.S. Conference of Mayors Executive Director National Association of Counties /2-fJ G:~"8~ Executive Director National League of Cities Executive Director National Association of Telecommunications Officers and Advisors cc: Ms. Marlene H. Dortch Secretary Federal Communications Commission 445 12th Street SW Washington, D.C. 20554 I ~ I -.....= -~... ~~W~~ '-... 1:'~ ....... .. CITY OF IOWA CITY MEMORANDUM ~ Date: December 19, 2006 To: City Council From: Eleanor M. Dilkes, City Attorne Re: Absence I will be out of the office from Thursday, December 21 through January 1. My staff will know how to reach me. cc: Steve Atkins Dale Helling Marian Karr eleanor/mem!12-19absence.doc I ~ I -....= -1(1 !~~~*t -..:::......_IIIII~ ...,.~ CITY OF IOWA CITY~ MEMORANDUM DATE: December 20, 2006 TO: Mayor and City Council Marian K. Karr, City Clerk f\\ {.t- FROM: RE: Council Packet of December 28 Due to the holidays there will be no packet next week, December 28. We hope to be able to provide your next packet of January 4th to you at the end of your budget meeting scheduled to end at noon that day. HAPPY HOLIDAYS I ~ j ::::~=-IIQ'... !-sft~;!:'"y. "\;;..... ....:-''- ...... .. CITY OF IOWA CITY ~ MEMORANDUM Date: December 18. 2006 To: Steve Atkins. City Manager From: Kathi Johansen - Administrative Assistant to the City Manager Re: Community Event and Program Funding Enclosed please find letters of request and completed applications for Community Events and Programs for FY2008. Housing Trust Fund of Johnson County 1700 South First Avenue, Suite 25B Iowa City, IA 52240 Email: htfjc@avalon.net Website: www.htfjc.org Office: 319.358.0212 Fax: 319.358.0053 Housing Trust Fund 01 Johnson County Board of Directors Sally Stutsman, Pmidenl Johnson County Board of S UP'",;Sorl Bob Dvorsky, Vi" Presidenl Stall Senator, 1 yh Dirtrid Dayna Ballantyne, S,,,,lary erids Center Jake Young, Treasurer McGlad'!)l & Pullen, UP Jerry Anthony ,Univ,rsity of Io",a, Urban & R.gional Planning Bob Bums, Burn! c..-~ BllntJ, LC. Crissy Canganelli, Sh,lter House Amy Correia, Io",a City COlinrih, Maryann Dennis, Ex-rljficio Th, Housing Fellowship Peggy Doerge, Iowa Sial' Bank and TniSl Kirsten Frey, Kenne4J. Cruise, F'!)I and Geln" Bart Floyd, US Bank Steve Gordon,.AM Management Ellen Habel, City of Coralvill, Steve Long, Io",a City Planning & Community D,velopmenl Cheryl Nelson, Io",a City Area Auoa'ation of Realtors Larry Wilson University oflo",a FM-Campus and Facilities Planning Staff Andy Johnson, Executive Director Steve Atkins City of Iowa City 410 E. Washington Street Iowa City, Iowa 52240 ITI IECIEDVlE ~ NOV - 1 2006 U ~ Dear Mr. Atkins, The mission of the Housing Trust Fund of Johnson County (HTFJC) is to provide a flexible and innovative source of funds to produce new and preserve existing affordable rental and transitional housing, promote homeownership and support homeless services in Johnson County. The Trust Fund is the only nonprofit countywide funding entity whose mission is to address the whole continuum of housing needs. Since 2004, the Trust Fund has awarded a total of $431 ,000 in loans that will ultimately assist in the construction of five owner occupied homes and six affordable rental units. The total construction budget for the assisted projects is over $1,500,000. More importantly, these projects will provide decent and affordable housing to eleven Johnson County households. As funds are repaid, they will be returned to the loan pool and used again to support future projects. HTFJC received its first grant from the State Housing Trust Fund in 2004. Since that time, we have received two additional grants from the state, an Economic Development Initiative grant from HUD, a grant from the Federal Home Loan Bank to assist rural homeowners with home repairs and rehabilitation as well as funds from area financial institutions, individuals and the Community Foundation of Johnson County. 0 HTFJC appreciates the support it has received from the City of Iowa City to date. The support of Iowa City helped secure our first grant from the State Housing Trust Fund. The City Council formally supported our most recent grant application. The Trust Fund has partnered with the Housing Authority on several projects including the upcoming Housing Summit and City staff has been accessible and helpful with assistance and advice. Communities across the nation are recognizing that housing issues cannot be addressed solely by the public sector. Instead, they are addressing housing needs in collaborative waysthat reach across jurisdictional boundaries. One of the core values ofHTFJC is "collaboration and consensus with public and private partnerships." In its two years of operation, the Trust Fund has established itself as a valuable resource for building collaborative housing partnerships in Johnson County. The Housing Summit, scheduled for November 14th, is an example of the type of collaboration HTFJC is able to build. We anticipate that this event will draw business, public and nonprofit leaders, as well as interested community members, to begin a discussion of regional housing issues. In addition to the Trust Fund, the event is sponsored by the Iowa City Housing Authority, the United Way of Johnson County, the City of Coralville, as well as most of the financial institutions located in the county and several major developers. The need for this type of collaboration has been recognized in Johnson County. The League of Women Voters local housing position states that "It is the responsibility of both the public and private sectors in Johnson County to find solutions to the problems of providing affordable housing in the area. Such efforts should involve all local governments, including county government, in the housing market area". (LWVJC Local Positions, May, 2003). In Iowa City, the Scattered Site Housing Task Force studied issues of assisted and affordable housing for nearly 18 months. Their recommendations to the Iowa City Council included enlisting other area communities as well as finding ways to work with the private market to increase the availability of atlordable housing. HTFJC has not in the past sought funding from local governments because we do not want to compete with existing housing entities for limited funds. After two years, however, the Trust Fund is recognized as a valuable resource for local governments, a partner with housing providers and a means ofleveraging new housing dollars. In order to further capitalize the Trust Fund and position us to leverage funds that may be available, HT JFC is requesting that the Johnson County Board of Supervisors and the city councils of Iowa City, Coralville and North Liberty consider including funding for HTFJC as a regular part of their budgeting process, or in the alternative, identify specific sources of income which each cornmunity would consider contributing. Funding to the Trust Fund would yield cornmunity benefits, including: . With stable sources of revenue, HTFJC would be in a position to annually offer a mix of grants, forgivable loans and long term financing to support housing initiatives throughout Johnson County. . Community contributions would leverage additional public and private funds, bringing more revenue into Johnson County to support housing activity. The municipal and county contributions would be used as matching funds to support grant applications to the State Housing Trust Fund and other funding entities. Beyond requirements for local matching funds, the contributions themselves would be a significant indication of public support for the Trust Fund's mission. . The Housing Trust Fund will continue to partner with local government to bring stakeholders together to consider area housing needs and opportunities and to educate the public about the importance of housing for both economic and community development. . Trust Fund staff and volunteers will continue to educate state and national leaders on the . benefits of housing investments so that existing funding sources are secure and new revenue streams may be identified. Creating and preserving housing options in a healthy market requires significant resources. Small contributions, while welcome, unfortunately have limited impact. The Housing Trust Fund would . propose that area governments consider investing $100,000 per year to support the creation and preservation of affordable housing through programs of the Housing Trust Fund. Divided on the basis of population, achieving this amount would involve contributions at the following levels: Iowa City: $ 53,000 Coralville: $ 15,000 North Liberty: $ 8,000 Johnson County: $ 24,000 (Source: US Census Bureau, 2005 Population Estimates) The Housing Trust Fund will provide contributing governments with quarterly reports regarding activities and investments. Annual, independent audits will continue to be done and audit reports provided to stakeholders. Monthly meetings of the Board of Directors are open to the public and Trust Fund files may be inspected at any time by representatives of funding entities. HTFJC will also seek the input of elected leaders and civic staff so that funds available through the Trust Fund respond to the changing needs and demographics of Johnson County. This process will help us further our mission of being ajlexible and innovative source of funding to support housing activities. Thank you for consideration of this request. Similar requests are being sent to Johnson County Social Services Coordinator and City Administrators of Coralville and North Liberty. The Board of Directors and staff of the Housing Trust Fund welcome the opportunity to consider ways the Trust Fund can serve as a valuable partner to Iowa City. Yours truly, ~~ Sally Stutsman, President 4' ~.tIf Senator Robert Dvorsky, Vice-President {2~/ Andy Johnson, Executive Director NOV-01-2006 15:32 J()-INSON CO ~ SERVICP; 3193372'/0~: P. 0HJI .~=..lt.. ~li, -... -- . CITY OF IOWA CllY APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2008 Jul 1,2007 -- June 30, 2008) Name of event/program: Joh\\SOI\ CtJVI\,~ .\\J\lW\\.t jU~1l1.1 ~~.u-tlo~mmL_i>ro<~ Dale(S) of event/program: ~~~~ Did you receive funding from the City for this eventlprog"am last yellr? Yes" No Cl If Y8S, how much - July 2006 (FY07) $ :t ;? I WO ___ Amount requested from City of Iowa City - July 2007 (FY08) $__.2.?BS>___ Location ofeveotlprogram: L.OCA..~ S<.r\ll( {So ~ {JttrA $, I s,e-kods ------ NameoforganlzaUon:.J.o.~~~ ~Wl~ J\JIJ.W.\ U' l 1liL,~aH1 Contacrt pe~on; ~~ EorffAA J . Day Phone:_3t?.!L -/POSO Mailing address: Slfeet q l/ N. (,-n \lp' ~ <i:L_city--1JLWil C!iJ I ) k- Zip 60-,'-} 5 - Estimated number of individuale 8llIIri.1lt attelld: 9- 1000 - r .--.------~ Describe the eventfprogram and all activities that will ()()I;ur: ~ IS 4. r D~ VIIlll'\.l ~ ~ ok,.. ,-- ,). 1fu-. tlUtCbI $1 tJbY~' tQ!~ 1 ~. ~ rVll~tlM ..:~ I S~5~i.?' ~~~tloLP:t>d ~"" ~ . . J. I S ~s u..., ~ U1(;iiR;~ i<::::'. Ho 0 this programlevent ben the 10 City a? us. a ~.:lt~...., ~tl~ d{k~l~w.om d~yffit(~ ~_\L ~l (hili.l i? U:!c~U-~Uf If this is an increase or decrease from previous City funci,ng, please indicate why: K,() ~ Ust Proposed Revenue S;~~;;;-._- Description' Requested Amount R~JUested City Funding $ ~o 0 ._ $ 00 L0J $ Lli ~~qr;-- - -S '~Its:i2 $ H 0 : t'ili.!='::::- .~ Tolal Funding for Program $ 35 '1-~ ''1((.'---- 1.lst public and private organizations. sale of ite"'s, etc. '-- Estimated Major expenses Description Amount '-" T\l!.lll Budget for Evenl/Program .......J This application must be filled out completely. If more space is necessaI)I an addnionat page may be submitted. Applications must be received on or before November 1, 2006. to be considered for FY08 funding. Please submit to; Stephen Atkins, City Manager City Hall 410 E. Washington Street Iowa City,lA 52240 Applicants will be notified of the Council meeting when funding allocation discussion Office at 356.5010 jfyou have que&tions. NOV - 1 2006 r. Call the Gily Mana TOTAL P.01 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2008 (July 1, 2007 - June 30, 2008) . CITY OF IOWA CITY Name of event/program: All-Iowa New Horizons Band Extravaganza Oate(s) of event/program: June 7, 2008 Did you receive funding from the City for this event/program last year? If yes, how much - July 2006 (FY07) $ 250.00 Amount requested from City of Iowa City . July 2007 (FYOB) $ 250.00 Ye.. Noo Location of event/program: The Englert,Theater Name of organization: ~enior Center -New HorizonA Band: Contact person: Nancy Wombacher Day Phone: ' 337-7197 Mailing address: S\Jeet 3644 Eldn Drive ~ Iowa Citv. IA Zip ~2?4~ Estimated number of Individuals expected to attend: , ~oo - 600 Describe the event/program and all activities that will OCCUr: This is an annual pv"n~ ~ha~ hTi"g~ to ether all the New Horizons Bands in the state (now number 6) for a da of music and fun in downtown Iowa City'. The event has grown from 3 bands ~O musicians) to 5 bands (over 200 musicians in 2006,. Each band plays a 25 - 30 minute concert and a reception follows at the Senior Center. How does this program/event benefit the Iowa City area? It provides a day of camarad"ri" and music for 'about 250 senior musicians and their followers from allover the state. It brings folks from 6 other communities into Iowa City for a splendiferous day of music & fellowship. If this is an Increase or decrease from previous City funding; please Indicate why: This is not an increase from previous requests. Estimated Major Expenses Desc;rlptlon Amount Facilitv rent $ 900.00 $ 1000 00 Publicity $ 150.00 Flvers/cards/posta2e, et $ 50.00 $ Total Budget for Event/Program $ 2,100.00 LIst Proposed Revenue Sources I)escription. Requested Am~nt ReqUested City Funding $ 250.00 " Local bank sponsors $ ~OO.OO Area ,business sponsors $ 450.00 -.;ran t $ 900.00 $ Total Funding for Program $2,100.00 'Ust public and private organIZations, sale of ltems,etc. Stephen Atkins, City Manager , City Hall ' 410, E.WashlngtonSt~t Iowa City, IA 52240 Applicants will be notified of the Counell meetjng when funding allocation discussl Office at 356-5010 if you have questions. ed. This application must be filled out completely. If more space is necessary an additional Applications must be received on or before November 1, 2006, to be considered to OCT 1 6 2006 --,-"-,--,--",-'''---'-~--~'_._-~---'~---'-------------"_._"_._--_..._..."...._.~--------_..~-_.._---_.._.._----..~----.......-- c&" . 8v.ora, " , ......;. ~ """91 IIB___IIII.. ~ return to senior center homepage II Wednesday, Oct. 11, 2006 - 28 SLIM Street, Iowa C1ty,lA 52240 Ph: (319) 358~220 IlcllatllllClIlS "searCh ~ II Special Events The Iowa City New Horizons Band hosts a "splendiferous" event In early June. On June 26, 1999 the "Inaugural, All-Iowa New Horizons Band Extravaganza" brought together abut 90 musicians from the four bands In Iowa for a day of camaraderie, picnicking, rehearsing and ultimately a 3-hour concert on the pedestrian mall In downtown Iowa City. More than 500 audience members were delighted with the "June Night, Moonlight, and You" concert theme, and the grand finale, "1812 Overture" was a smashing success. Two years later, on June 2, 2001, 165 musicians from the four Iowa bands made the, second "All-Iowa New Horizons Band Extravaganza" an even bigger success. AND, the grand finale for this one was a rip-roaring, "76 Trombones." On June 7, 2003, the third extravaganza drew 190 musicians from the four communities. Participants and their "groupies" not only enjoyed renewing old acquaintances, but also savored the added treat of the Arts Fest, an annual cultural festival in downtown Iowa City. << Return to New Horizons Main Page ~I Features . About Us . Art Exhibit . Funding and Contributions . GI~ Shop . New Horizons Band . Parking/Public Transportation . Programs and Activities . Public Use of the Building . Quilting Services . Senior Center POST . Senior Center Television . Senior Center Services . Trips & Tours . Voices of Experience . Volunteer Opportunities . Who Can Participate E-Documents . Membership Enrollment Form . Donations/Memorials Fom . Volunteer Application Form . SCTV Dub Request Form . Room Rental Forms: - Rental During Operating Hours - Rental After OperatIng Hours Links . Calendar of Events . Nutrition Program Menu . AgIng Services . City Services . Government Links E-Services . Contact the Senior Center home I services I business I calendar I news I jobs I departments City of Iowa City - 410 East Washington Street - Iowa City, IA 52240 Copyright @ 2003 City of Iowa City. All Rights Reserved. Contact Webslte Manager Web Policies Email and other communication sent to the City of Iowa City are subject to the Iowa open records law. FY2008 (July 1, 2007 - June 30,2008) Name of event/program: (l .Au:!).., kpye~ afuno ~ Date(s)ofevent/program: 'JltrI6 ~, lDD7 , ~ CITY OF O'^ CITY C2/ti A-nnua.1 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING Old you receive funding from the City for this event/program last year? Yes 0 No ~ If yes, how much - July 2008 (FY07) $ Amount requested from City of 10_ City - July 2007 (FY08) $ ;2 ) f)O () L....... of .........~, ~ Green ~~ 16 Name of Organlzation:1JW ~s.4p veuAlu10 ~ aril &1&1~ Vkt'.u{~, Contact person: cnn. A-vte.y - Se~('.s Day Phone: 319, 15'1 1.{. 4-'-/77 Mailing address: Street ~1'j, /l'Y'iplo CnwYl LN fl.} CKy .::H,w~ 6~ Zip 62-2...10 Estimated number of individuals expected to attend: ;;l. ?D CU-U'l rj..v-ey, + jL<.4Y M4.n oS :s ~ fetl tU Estimated Major Expenses Description Amount '1.1 ttr This application must be filled out completely, If more space is necessary an additional page may be submitted, Applications must be received on or before November 1, 2006, to be considered for FY08 funding, Please submit to: Stephen Atkins, City Manager City Hall 410 E. Washington Street 10_ City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion will Office at 356-5010 if you have questions, Proposal for Program Funding for Child Appreciation Day Child Appreciation Day was founded to increase the visibility of children, families and young adults, as well as to encourage community involvement in the developing lives of our youth. Contributing members include United Action for Youth, Willowind, Pat's Leaming Annex, The Bradley Center, New Pioneer Co-Op, Iowa Children's Museum, The Englert, The Red Avocado and Brookside Body Spa. Creating a model of caring citizens instills the importance of civic responsibility. It also provides opportunities for new families coming to our area to build a supportive network for the care and growing needs of a family. Child Appreciation Day's focus is to promote responsible living by exploring cultural diversity, ecological awareness and promote health and wellness. Activities included in the day are Native American storytelling, Yoga, organic and bio-dynamic farming practices, as well as arts activities using renewable and recycled materials. We also like to provide cultural experiences from populations including Sudan, Mexico and Eastern cultures. Our goal is to empower the child by honoring their spirit and creativity. We plan to do this by starting the day with a parade of children and families from the Ped Mall to College Green Park. Children continue to be a vital part of this celebration throughout the day with an essay reading by the winner of an Essay contest titled, "10 Ways to Create Healthy Communities." Youth performers will also be encouraged to take part on the stage and thus begin to truly make this "their" day. Advertising would start 3 weeks out in the Gazette, Press Citizen and Public Radio Underwriting. Two months prior the 5th and 6th grades would be approached to take part in the essay contest. Extensive posters and flyers would be handed out. If the City of Iowa City agrees to fund the entire event, they would be title sponsor. It would be an opportunity for the city to start civic education at the heart of our community, our children. APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING' FY2008 (July 1, 2007 - June 30, 2008 Na~80fev.ntlprogram: ,AiJAf G4!u~M ..J.tlril Date(s) of event/program: ~ !lk~ ' ~ 07cP, dJCO 'Of - , {./ Old you receIve funding from the City for this event/prollram last ye.r? Yes \f No 0 ~ CITY OF IOWA CITY If yes. how much. July 2008 (FY07) $ '1"7;;Z Amount requested from City of Iowa City, July 2007 (FYOS) $ '17J Location ofeventlprogram: t6t</~~,;r. ~a c::;~ Name of organization: Cbn/lL-t ('~~ Contact person: .;/Ix #f;/?4Abt ~AfI' Day Phone: ~ ~-3d'7l:>/h 31' -z/12 Mailing address: Str...t7."Yl ~r /Juh-SPbU -7A City c4/* ~11 Zip ,"7;)~ 40 EstImated number of IndivIduals expected to attend: . q[J - /00 . . Cescrlbe the event/program and all activities that will occur: M~ ~r 4<#_ ~ '{I ~*d~'~n~'~~~ How does this program/event benefit the Iowa City area? ~.4o/a...,.f- ~ ~ . {;, ~~ ~ ~~4tn 4.r ~II 'LV~'/ -AU/r ,fun./- '-~ L~&"'~~ .............~ If this Is an Increase or decrease from previous City funding, please Indicate why: /I" v1~/ .- Estimated Major Expenns Description Amount , , , List Proposed Revenue Sources DelCrlptlon' Requ..ted Amount Requested CI Fundln ~.,..9- $ $ $ Total Funding for Program $ 'Llst public ehd prtvate organlzallonB, Bala omems, ole. -,J. L- q iH Total Budget for EventlProgram This eppllcatlon must be filled out completely, If more space Is necessary an addltiona Applications must be received on or before November 1. 2008. to be considered tor FY ~ Ct!t . Stephan Atkins, City Manager D City HIli 6 410 E. Washington Street OCT 2 7 200 Iowa City, IA 52240 Applicants will be notified 01 the Council meeting when funding allocation discussion wi! occur. Call the City Manager's Offlce a1356.5010 ~ you heve questions. . e'oI qRF.R-R~~ RT~ ""IT'" _J;;ilIuun... .... 1.:11........ ...1..........-.... __ __ APPLICA TlON FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2008 (July 1, 2007 - June 30, 2008) I 1 I =eii_~ ~~; ~ Ci TV or IOWA C ITV Name ofeventlprogram: &r~ E.)C~.. 'Le>01 Date(s) of event/program: T\.A.\Y 'Z.cg l'j"'~i"c:t -tv "~I.) Old you receive funding from the City for this event/program last year? Yes Cl NOJa( If yes, how much - July 2008 (FY07) $ - Amount requested from City of 10_ City - July 2007 (FY08) $ 2 I 0 Q 0 Location ofevent/program:....:rJt> - Go\(~... C::.r-e.~ 'Po.M=. ~il"'S~ c.lMi!..L Name of organization: "T\,..t.... :r~e.~ 7~~ 31" Contact person: A4./"PA )(.1-\4. eo. 'A-~DaYPhone:.1L1-3(O-737'f /11~~ Mailing address: Street-PO 80x' ItJo'l'J City .ZD...,4. C,=i-" Zip S2-2.'{0 { Estimated number of Individuals expected to attend: / S"o T Describe the event/program and all activities that will occur: tN"-H-.. 15 '<PD I tIVI billa-vol" Iff- ~ :r.......c.~ (.,G.^a I C.e.(o(b/"'G.M AA1. ~I.,o",,(,~,,<; ...f.krA""".,e. 'Ac.'1Y ......~ fllJlllli'rJnN\.ukl sol...-WQ^<; i ^ ~ 1:.....& C.~ I c.......'"lllc.. ,""". 'T1....s ks+;",..l />U...... wi-\t.ll\. "" tAl<Ifqi'lI"1/ .-U\A.Ul~""'(, Uo,..,iAj. tLvJ... i,.~,iti":1 ~~f''''.....r<. Adaltti.....li~rM~"'~ qt- WWf4l,~tx,.O .... How d~S t.hlS program/event benefit the Iowa City area?&~ J;"'I' f'b/llll>-\-<.S "'"""'''''''~ ~","'"i.st"\ "",c el\'1 (, ~"'1{"""A.+- ","'do(. SlA~OI'h~ ~bu;l )"M~j5~~ ~ (flLA( ~rVi,,-,> , If this is an Increase or decrease from previous City funding, please Indicate why: Estimated Major Expenses Description Amount $t, $ $ $ $ $ Total Budget for Event/Program $ Z. ~S-o List Proposed Revenue Sources Description" Requested Amount Requested City Funding $ Z 000 8 $->-00 $ 2.00 $ $ Total Funding for Program $ :z.o 0 "list public and private organizations, sale of items, etc. stephen Atkins, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion wil Office at 356-5010 if you have questions. NOV - 1 2006 This application must be filled out completely. If more space is necessary an add Applications must be received on or before November 1, 2006, to be considered for FY Name of event/program: I ! ~~ CITY OF IOWA CITV A--.J27a, .~ APPLICATION FOR COMMUNITY EVENT FY2008 (July 1, 2007 - June 30, 2008) Date(s) of event/program: /~~-, ~o7 Old you receive funding from the City for this event/program last year? If yes, how much. July 2006 (FY07) $ / () () tJ Amount requested fro~Clty of Iowa City. July 2007 (FYOB) $ / tJCJO Location of even~~~ ~ ~.t!~ r--~"'" (" r'e-t7C:A.-.-J3t' ) Name of organization: U- j) :" 1l.-u.-l ._, .> ~ J ~ Contact person: ~ aYa/;. DayPhone:g5f-o'-l~1 Mailing address: Street 1f!)1 ~' ~:sf City Zip <;"e 2- Y l) YesX Noo Estimated number of Individuals expected to attend: I~D , Describe the event/program and all activities that will occur: .& ~~ ~r, How does this ~rogram/event benefit the Iowa City area? .-:-- 9 _ ,& I h:;;o~~.,.A__~~l;l~~C:~~~;~ r If ~~n ~e;;~ ~ilecrease from previous 8!t;fundlng, please Indicate why: ~.. - List Proposed Revenue Sources Description' Requested Amount Requested City Funding $ $ $ $ $ $ V $ . $ jD 0 ?) Total Funding for Program $ 0 S-o 0 'Ust public and private organizations, sale 01 Items, etc. This application must be Iii ed ou co~ more space is necessary an addi' Applications must be received on or before November 1, 2006, to be considered for FYO Estimated Major Expenses Description Amount "" $ $ DO Stephen Atkins, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion wil occur. Call the City Manager's Office at 356-5010 if you have questions. OCT I 3 2006 CJ o IS' +- - <J J "3 -z "2 ~ , ~ 'V\ ~ "3 ~ :..J ~ / I! ~... ~~~, CiTY or IOWA CITY APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2008 (July 1, 2007 - June 30, 2008) Name ofeventlprogram:_Y I SL- t> 'TD Date(s) of event/program: Did you receive funding from the City for this event/program last year? Yes 0 No.:sa If yes, how much. July 2006 (FY07) $ Amount requested from City of Iowa City. July 2007 (FY08) $ S 00, 00 L".llo.ofw.mJpmg'~' ~~~m~ ~~:~ dmJofuwn " NameofOrganlzatlon:--.Jnh___ ___"_ . I___l t=nvd AlIIGtY1c€.., (JCL-FA) Contact person: I ptl..h WI l..son Day Phone: 31'1- VZ..\ - ~DOCj Mailing address: Street~4-- l)'iD~ sl- 9; City Lime. 1f-.eL- lit Zip 51- 7 S-S- , Estimated number of Individuals expected to attend: F-Art. .{J (li?J1+ dn5iAd <; ~&..I/l IIXJ ~ ~O Describe the event/program an~ all activities that will occur: heJd -If> F<{.m,''y is ?l::rnfllYo;J rls" .Si~ IlnnJuj {'RJp.b~-hor. trf /{)(',:iL{ -I:nJd /7""J I'IA &."rtary .f.lnlflln,'<. Tfus ',;'Y'"l~( ".r:.ph&l;'~ .;. j/p < p/o.r1 I1h"A <:t-A"P.m ( dot', and ,;"..I.u:IQr J1d'lliM::dLy, , k ~ Ct#ld InO~, tl14r,/ tJ;Uk. . 11 How does this program/event benefit the Iowa Ci area ~O~.ut.+ "'Jlrri;;::;ff~--Ift ~'~'--n -10 /'Pm1l ~ it; r~ 11hhtk trUr I rmerS UA€':i . II'" Cf,ls D;-d /YlCl'>€<f JurA . If this Is an increase or decrease from previous City funding, please indicate why: Estimated Major Expenses Description Amount $500 $ $ , $ $ Total Budget for EvenUProgram $ List Proposed Revenue Sources Description" Requested Amount Requested City Funding $ 00, OD o o D{),OOO Total Funding for Program $ 1) 'Ust pUblic and private organizations, sale of items, etc. Stephen Atkins, City Manager City Hall 410 E. Washington Street NOV - 1 2006 Iowa City, IA 52240 . Applicants will be notified of the Council meeting when funding allocation discussi will occur. Call the City Manage s Office at 356-5010 if you have questions. APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2008 (Jul 1, 2007 - June 30, 2008) ~ CITY OF IOW^ CITY Nama of event/program: Hancher's 35th Anniversarv Gift to Iowa The Joffrey Ballet - free outdoor performance OIte(I) of eventlprogram: Jill y 7. 2007 I Old you rec.lve funding from the City for thll event/program laat y.ar? Vesa No IlO If y.., how much. July 2008 (FY07) $ Amount requested from City of lowe City . July 2007 (FY08) $ 7.500 location of eventlprogram: 0 F~ECE!VEO OCT 2 4 Z006 .~P --.~- Nam. of organlz8tlon: Hancher Auditorium / The University of Iowa Contact pereon: Charles Swanson and Judith Hurtill DIY Phon.: (Meredith Hay, Sponsored Programs) Milling Iddrna: Str8el 231 Hancher Auditorium City Iowa City 335-1130 (335-2123) Zip 52242-1794 EItImllt8d number of Individuals expected to lItt8nd: 7.500 Describe the .vent/program Ind all activities that will occur: see palle 2 How does thll program/ev.nt benefit the 10_ City area? see palle 2 If thllll an Incre..e or decre..e from previous City funding, pl.... Indicate why: nl a Estimllt8d Major Expenses Description Amount $ $ see na\!e 3 $ $ $ Total Budget for Event/Program $ Lilt Propos.d R.v.nue Sources Description" Requested Amount Requested City Funding $ $ see oa"e 3 $ $ $ Total Funding for Program $ 'list public and private organiZations, sale of items, etc. This application must be filled out completely. If more space is necessary an additional page may be submitted. Applications must be received on or before November 1, 2006, to be considered for FY08 funding. Please subm~ to: Swphen Atkins, City Manager City Hall 410 E. W..hlngton Street 10_ City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion wi Office et 356-5010 if you have questions. GCi 2 6 2006 -~~------~-,-,~---_._--~.,,--,,-"-'-----------'-'-------~- -~-_._._._,---_...._-,--_._..."_...._--_..._-----_..- ... CITY OF IOWA Cny APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING E.tlmated Malor Expen.... De.crlptlon Amount Production Expenses $275,000 Joffrev Ballet Artist Fee 240,000 Receotions 50,000 Marketinll 50,000 Docwnentation 40,000 Banners 30,000 Insurance 30,000 Prollrams 20,000 Continllencv 20,000 Travel 5,000 Total Budget for Event/Program $700,000 .Total expenses for five, free outdoor performances. Li.t Proposed Revenue Source... De.criptlon Reaue.ted Amount Requested City Funding $ 7,500 Individuals 189,000 Iowa West Foundation 100,000 Muscatine Community 100,000 Des Moines Register 50,000 GreatAmerica Leasin!! 25,000 The Gazette Foundation 25,000 Rockwell Collins 25,000 Iowa Health Systems 25,000 Princioal Financial 15,000 Prairie Meadows 15,000 Hv-Vee 10,000 National Endowment for the Arts 10,000 Pioneer Hvbrid 10,000 Holmes Murnhv and Associates, Inc. 10,000 Iowa City Press-Citizen 10,000 Des Moines Community Foundation 5,000 Alliant Enerl!V 1,000 Total Funding for Program $632,500 ..Revenue sources to date. . CITY OF IOWA CITY APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING De.crlbe the event/program and all actlvltle. that will occur: As part of its 35'h Anniversary Gift to Iowa, Hancher Auditorium will present a free perfonnance by The Joffrey Ballet on July 7,2007. This will take place at 7 p.m. on the Hancher green on a specially constructed, raised stage so the perfonnance will be visible to thousands of people who will be encouraged to bring picnics and lawn chairs. The Joffrey's program will include dances of particular significance to its relationship with Hancher and Iowa City-excerpts from The Nutcracker and Billboards-as well as two other dances that reflect the company's commitment to accessible work that engages and delights audiences who may have little experience with classical ballet. We realize that many Iowa Citians have never seen classical ballet, particularly performed at this high level of quality. As an introduction to the art form, the Joffrey's education director will lead a movement class and will teach members of the community some of the dance sequences that will be performed. The goal of the class is to give people things to look for during the perfonnance and the opportunity to experience directly some of the movements that the dancers will perform. Community members will also be invited to watch the company's class and the education director will be available to explain what is going on and answer questions. We will publicize the perfonnance and educational opportunities widely. But we will make special efforts to work with the Neighborhood Centers of Johnson County, the Iowa City and Coralville public libraries and recreation programs, the churches and other organi7J1tions, such as Big Brother/Big Sister and United Action for Youth, who serve segments of the community who may not be able to participate in Hancher's programming because of costs. This Iowa City performance is part of a statewide tour, sponsored and financed by Hancher, in celebration of Hancher's 35th anniversary. In addition to Iowa City, free, outdoor performances will take place in Des Moines (June 29), Council Bluffs (July I), Muscatine (July 3) and Cedar Rapids (July 6). Funding for this expensive project has been underway since 2005 and is not complete yet. Support has come from Iowa corporations and businesses, public and private foundations, the National Endowment for the Arts and gifts from individuals. How does thl. program/event benefit the Iowa City area? This perfonnance will bring together people from all segments of the greater Iowa City community for a communal arts experience that will be accessible and inspiring. It will be an opportunity to celebrate a significant anniversary for Hancher which has had a huge impact on the quality oflife in this region. It will also celebrate this community's ongoing relationship with The Joffrey Ballet who has performed here many times for audiences of all ages. Iowa City has many private dance studios whose students have been inspired by participating in the Joffrey's Nutcracker perfonnances. Studio owners have reported many times how the company's perfonnances have motivated children to take ballet lessons and have deepened the commitment to dance by those already taking lessons. Iowa City is known nationally as a community which treasures the arts and particularly dance. This project, which we believe will attract national interest, will highlight the community's ongoing support of the arts. --~----_._._--,~._"._-_._,-_._-.,--_._.._----_._..."----.-,-.--.-------------..-.--.-- -----------,._--..._".._-"._-~._,-_.._---'------ FY2008 (July 1, 2007 - June 30, 2008) I ~ I =f"'!:,;:....... !~Cll:;t:"t. =~.~, CITY OF IOWA (ITY APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING Name ofeventJprogram: F4.l\ ~ ~"fT;Y\~ ~o1\~~Tt";> l>Te.Se1\1eJ b, thc...l.owa. c~t~ c.om-m'u:n,i'1 c:l ril'\"I. Orc.J\rnrC-. Date(s) ofevent/program: No" 4!.""WI.Ioe.'T" I~ J ,-DOll- APT; 1 ~O, a.o08 Did you receive funding from the City for this event/program last year? Yes 0 No ur-- If yes, how much - July 2006 (FY07) $ Amount requested from City of Iowa City -July 2007 (FY08) $ 'DOC. 00 to"'" ~olOl':l-t f\onora;r; un Location of event/program: ~""I'\~leT T (hoe-at e.,. - -:Iowa... C... t J Name of organization: :1:01..08_ C"11~ c:.O/l'\.Thl.l1l.1f'j S1r', -n~ O,c...n.c:..S-t,o.. Contact person: ~o~ Ma.. T~V\a..) 1 Day Pho.ne:~'~ ~ ~- 3S~S l'f o~O-'6C5'l C ~dl) Mailing address: Street 1'33'1. Le4T Si-Te.C-T City Iowa..C'\t~ zjp5,J.:l.I/S-~Ool Estimated number of individuals expected to attend: 3S 0 pe.r c.O"Y\c.er f ,I '1-00 1: at a) Describe the event/program and all activities that will occur: The-- "lees/) pC.'tDTM.!l 'fwD f~~e c..o r;:,.crt& ac.n. ell.., r e11.' TC- :tra. '- 1 c.la.ss;c6.. a."'f\d rtc: Td; ~ Ie i .11\ uJ6T' iV) F'\ OSe.TS. At 01"l.e..c...anL.e:rr ea..c..Y\. '1,ea..T a. 1ec.a.l SOlei t 15 featUTe&. How does this program/event benefit the Iowa City area? These.. c..011.c.e:rrs e71,. i c.h :rILl:. 71'Iu. s i<:a) e:'A.pe..,.,<:,V\ceo.va1)e1)e. if\.-1oW21~Ci1'i' 1')c:.a..Se. 5~e. dHa.,-h.ed ~e f/)I'" be;ne.f)h spe..c..\fic. +0 -S:~e.t"l..\.r\'l\4 a. sol~i~,. If this Is an increase or decrease from previous City funding, please indicate why: Estimated Major Expenses This application must be filled out completely. I.f more space is necessary an additional page may be sub Applications must be received on or before November 1, 2006, to be considered for Stephen Atkins, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion Office at 356-5010 if you have questions. Concerning this application for a sum of $300 to support the appearance In either November 2007 or April 2008 of a soloist with the Iowa City Community String Orchestra. The Iowa City Community String Orchestra invites a soloist to perform with the group once each season. We pay a soloist's honorarium of $300. Typically this represents a fee significantly smaller than a reasonable fee for a professional musician's participation, but we have been heartened and delighted that area professionals are eager to perform with us. The musical benefits of such collaboration for the orchestra's players are incalculable. The rehearsal time enables ICCSO members to see and hear how a fine professional works to prepare in detail for a performance. Members are able to meet with the soloist and to discuss questions of musical interpretation and technique, an interaction that is both invigorating and inspiring. The audience benefits as well from seeing and enjoying the collaboration of highly skilled professionals with their friends and neighbors. Children in the audience who may be taking music lessons can imagine themselves as participants in such lively community music-making in the future. Indeed, sometimes children in the audience are the students of a featured soloist, and can enjoy seeing their teacher in the exciting and inspiring role of a concert performer. List of recent soloists: April 2006, Christine Rutledge, professor of viola, The University of Iowa "Evocations" by Michael Kimber, a world premiere November 2005, Katie Wolfe, professor of violin, The University of Iowa Violin Concerto No.1 K. 207 by Wolfgang Amadeus Mozart April 2004, David Evenchick, head of cello program, Preucil School of Music "Elegy and Humoresque", by Rudolf Matz April 2003, Miera Kim, violin, member Cedar Rapids Symphony and Nathalie Cruden, viola, member Cedar Rapids Symphony Sinfonia Concertante in E-Flat Major K. 364, by Wolfgang Amadeus Mozart May 2002, Hannah Holman, cellist with the Maia Quartet, The University of Iowa Concerto in C major, by Joseph Haydn November 2001, Alan Lawrence, percussion, member Cedar Rapids Symphony Concerto for Percussion, by Darius Mulhaud April 2001, Charles Wendt, professor emeritus of cello, The University of Iowa and Carey Bostian, cello, member Cedar Rapids Symphony, and conductor Iowa City Community String Orchestra Concerto for Two Cellos in G minor, by Antonio Vivaldi ___ _ _._'__~__M~'__"'______________________'__ - -.-----.------.---.-.-- JOHNSON COUNTY HISTORICAL SOCIETY APPLlCA l'ION FOR COMMuNITy EVENT AND PROGRAM FUNDIN~ , FY08 (lulL!, ZOO7-JUJle 30. 1008 " Ntuntt of EwllllPronollt: Histol)' comes alive at the newly opened Johnson County f1istorical Society Museum, The museum presents fascinating insights into Johnson County's ethnic, cultural and social heritage, Permanent 'and changing exhibits and interactive displays take the visitor on a journey through time during which the communities of Johnson County evolved to creste today's community, Now with the "hOme" for JCHS Museum and the continued, support of Iowa 'City we can meet the challell!le of developing and'implementing progranuning for all ages; as well as, exhibits telling the stories ,of the Johnson County community oh.hleh IoWa Cltv Is a .ltmlfteant oart! (See description offurther events/programs below,) Your support ii essential for us to grow exponentially in fulfilling our mission, Datala) of evutl.......ram: Various dates and times throughout the year, Did YOU l'Keive 'undin. from the t:ltv for this eventlDI'OIP.... Jut year! Xa Uves. how moeh! July 2006,June 20,2007 =' ~ , Amount requested from City oflowa'City-FY08 ~ Loeation of eveutlnr02ram! JCHS Museum and program presentations throughout.the Coun,tY including Iowa City,' ' ' . N....e of ol"l!uization! JOMson County Historical Socie.:v . CODtact nenoD: MarIl8Rll WietilllL Ey....ltive Director Phone: 3SI-S738 MaHin" Addreu: POBox 5081 Corslville. I~ S2241 Eltintatm nunter ofiDdividuais ItS_eel to attendthronuout vear! No btl...line '8.000 Describe the eventlomtrram and all _divide. that will Ottur. 1, Iowa City is a' sillllificant oioce of the storv of Johnson Countv from the heritage of the Meskwaki Indians wl10 had villages South on Gilbert Street, to John di1bert, early fur trader who built his post nearby and befriended Poweshiek, chief of the Meskwaki' s, to the 1 cJ' Centul)' Mormon pioneers,' other very specific Iowa City storie, 'are represented in the exhibit hall of the new museum, . 'f!!!' paid tribute through a recording studio for oral histories, The'request for an increase in fun 'i1 'I 'I e m implementation of educstiorisl and int~retative materials to enrich the visitor's 2, JCHS is the omv local museum devoted exclusively to interpretilli the histol)' and community, Iowa Cityhistol)' is well represented in over 10,000 artifacts and suppo their proper care, storage or display, ' 3, Support from lows City helps to be. sure that our young p,eople can have quality I 1Il10ut local histol)', Learning local'histol)' provides individuals with a "sense of place" and 1>.;: important in life today, This includes the summer campin2 DrolJr8lIlS alCity {'srk JCHS serves approximately ISO young people, The JCHS "Be a GUest of the Past: a Visit to the 1876 Schoolliouse" , 'continues to serve so. graders ill the lows City Community School District, Now aPproximately 2,000 ' children have learned what it was like to learn in an Iowa one-room school. 4, With continued support such as from Iowa City and the new museum space, JCHS can do strategic pIanning to serve the mission of being a public center of learning our community through preservation, . interpretation and education, , Ho~ does this. Dl'Ol!ramlevent benefit the lOW" City area? As stated above,'JCHS is the only local museum devoted exclusively to ioterpreting thehistol)' lll'd penple of the comm ' " Iowa City in the larger st61)' <If the Johnson County community is obvious, It is a of Iowa City can come and jOl)rney through time, By learning their local history th -kAp\>).iL.q;';cn. J\~~ SlM?l\\.IW~\L /7 ," W" l\'!,!\" '1 J , ' P,0,80x.5081 . C'oralvill.,IA 5224t ,phon. (319),351-5738 . Fax (319) 51-5 0 of connectedness and belonging; as well as, see how their community has evolved into the community that it has today and how it i. a part of the total county community story and is interrelated and connected. It is difficult to put a price tag on that! If tbil ilan increue/decreale from DrevioUI fundiDI indicate IDd wbv: Increase due to the opening of the new 1CHS Museum that will serve the community of Iowa City and meet the challenges and opportunities to expand exponentially the work that we can do to preserve, interpret and educate people aboutlocaJ history. Member expense Programs CollectionlExhibits Office Personnel Benetit. (tica) Utilities Total 3500 6000 10000 24500 106858 8175 ....ullQQ $183533.00 Dnerintion Approp. Iowa City Approp. Coralville Approp. 1ohnson Cty Mgmt. Fee Plum Grove Membership. (BuslIndiv) TouraIProgramslOther Fund Raiser Lilt ProDORd Revenue Souftel RINIDelted Amt. $4500 6500 46,000 10.800 25,000 20,000 ..1QID. Eltimated Malar EIDen.e. DeHriDtiOD Amount Bldg. Maint 12500 Total 183533.00 Thank vou for your mnlideration!! IT ~~~nVlE ~ NOV - 1 2006 U :::;J 2 JOHNSON COUNTY HISTORICAL ~OCIETV' { Mr. Stephen J. Atkins Ci~ Manager 410 E. Washingtol) Street Iowa City, IA 52240 DearMt. Atkiils, Enclosed please find the fC<Iuest from the JOhn$o~ CoUnty Historical Society for fmanci81 support from Iowa City in FY08. The JCHS very much appreciates the support from the City of Iowa City for the work that we do to serve the public by furthering an appreciation of the hiStorical and cultural heritage of the Johnson County community; of which Iowa City is.a significant part. W-e do this through education, Preservation, and interpretation. '. '. Thank you for your consideration of this request! ~~ Margaret Wieting Executive Director ' ~, ,. P.O. Box 50Bl . co,al,ii1I..IA 52241 . phon. (319) 351-573B . tax (319) 351-5310 APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2008 (Jul 1,2007 - JU"130, 2008 "'- .' I ::Q~-IQ'... {:~CllI~"" ;~~~ CiTY PI IC'WA CI"iY Name of event/program: ~ Date(s) of event/program: ;j\.)\~ c.- ~ hl'€ we,. \C. i L\ ~ 'Z-<lO ,. Did YOIl receive fun ding from the City for this eventJprogi'.m last year? Yes);;9 No CJ u , " C-C _____.__. If yes, how much. July 2006 (FY07) $ "\ _:! ><!.- Amount requested from City of Iowa City. July 2001 (FY08j $____ul,,~-,c'.() L.oeation ofeventlprogram: Lo.,..u ~'" 'P.....~ , I {..I){'~l"l'l\,,--:J~.\.\~S . . Name of organization: 'Tow", (',':h. \ Contact person: -rem LA N Day Phonll: 'J "1-- 31 0,.. ~'2.D' ___.___, ._~_J~_____~____"_'.__~__ Mailing address:str.et 3~<; E v.lt:1...~To.- 51- City :(""""S", '-h___..___zP_.s_z~.'1 Pn_ Estimated number of individuals expected to attend: 3cco Describe the event/program and all activities that will OCCur: M,,".\:\.,.,k' ::r",\';, :r.~40'-~'~"Ll~_ ~NJ ...'M $""'-' ,J' d.4~~ C:w... ".,;,..,... ~.l,.,........~ _~~~~.~f;"",r .,,,,;;~ .l,__.__...._ 1<.:<:.<, 600o.L"'> ;v..~ o..~.....""" <U. ",,~J,J... ._ ______________._ How does this program/llvent benefit the Iowa City area?..tt.u_ . ~i,,-,,,,...'~ 5\...""-'-.._ .c..\~~:,)_(';:;'~"-'~\"';'_"__' o..~~~..s'(., ) ~~.s 0.. ~ ~~ .s.& ~J:.....,..::t~~~.fl ;'~$__~_I~ir 4-~:.~):,'.\~::~:___ If this is an increase or decrease from previous Cily fund.n9, plgase mdlcate why:_~.!.L. ,1'",_ - ".L \"'~";; ..~ h'l~ \~'I.~ ~~ \-.."... ..tr ~~ h ""-~~-_"'-..J)L_Si:.II't.<:<~f..:.li:"-\i_:;,,",!\~,,';i' ~ _;";'\..e..S. jg~'+ i)' I'M..&4t. '1M'Of""'r.2!~i!i.1:.A-f,.."> o,!'=ff:h'!, V^~~___.__. .~_.._.. . r Estimated Major Expenses I r List Prnpose Revenut,Sources i ___n DeMrlptlorl I Amount 1 1----- D.,;;;iPtlo,;;;.-----TR~qu~-;;t;lAn;;'~~~t-j _~ . .....-... ,-~-"'--.T.~,...-.'l....,-------- Ei!..... >(1<.5 i $ ,qS-oo i i Req,,-es~.9ity FJ~~~n.il_____+~___.hQ'~~'_______..1 flr<l.v ~_-':;>M~...,j!J.>.._-------._---+:L-l.eec:.- ......-1 .-.-fill r--- ~.Viu1..~_~<s______~.,~t.-,-.,.,~~ .... ....----.,-1 :r.,.~ _~_~r.~~...:~~'?~-- L.L~~l~........n .---1 L:r.gial 8ud~~fl:~ EvenyPro~am I $ :II{ I ~_j fl~J.Fii.6.~~i!orF';b-tk~~~'=~~i}-~115F;.=~.__1 "'List public &r,d pnV,~!0 o;,g\1,'iZ~,Tions, J::fJle of items clc This application must be filled out completely. If more space is necessa,y an additional page may be HutHnili'ld. Applications must be received on or before NOVllmber 1,2006, to t(l considered for FY08 fu~ding_ Please submit to' Stephlln Atkins, eit, Msnag$r City Hilll 410 E, Washington Stre</l! Iowa City, IA S:!2.S0 Applicants will be notified of the Council meeting when funding allilcalion discUM;on will (, Office at 356-5010 if you have.questions. 'all~PY Ciy Z:...., ."-----~---,--,-_._~~-_.__.._.__._~---"-"---_..~-----_...------.-.....-....-" City oflowa City 410 E Wl\Shington Street l(>wa City, !A 52240 City Council. First off I want to apologize for not submitting our ap?lication for community event and prop'am funding by the November 1, 2006 deadline. There was 1 ",i,commut.icalion wi.thin our '>rr,aniZ:ltiol1 of who wB$ going to take care of the application and ,$ a resdt it was not completed in a tilndy manner. As soon as the oversight was brought to my a1ention I '.o",pleled the ~tta(:hed applie'll<lll and faxed it into the City Manager's office. That being said, the Iowa City/Coralville Junior Charlber of Com,nerce (the .rayc""e~) have ,"en ir.voived wilh the Iowa City fireworks for almost 50 years now and we want to cominue thi'i 1:",1:' standing tradition again in 2007 and many more yeors to oome. Each year we "tnrggle t', "".ise r ",d \ for the fireworks, which is our single largest expenditure during the y"'''. It is my underst~ndjng :h"1 we have not had a funding increase from the City of low" City ovor th., last three years so this yO" \\., are requesting an increase to $6,000. Over the last three :'ears expenses have increased for thin~!1 ;\l,h as the frre\yorks, advertising and insurance. In addition to the ncornia! increll~;e:, I,VI.: also 3i1drc 1'i0 ':: games the day of the event to provide a family friendly atmosphere. This]a" ,,',ar was paniclIi:>J'iy difficult as we lost a major sponsor, Southgate Development, as they Jlav'~ sw;te",eu ~heir m"j",. l;.rgct market to Coralville. The fireworks is a major project that involves budgeting, planning and exe,'ution starting well jn advance of the actual day of the event. Some example,; of wha; 19 f.oquircd frem the hycee, r mg" from reservation of Lower City park for the event and .;oordinating with the Parb u;Jd Recreation Department, coordinatIng the fireworks show ....vith a. lict~nse.d provider, getting c.rpmpr1a!c inEUfJ1K,z coverage for the event, 3afety coordination with police! f!re and ambulance services, ordering food f(lf the concessiom stand, renting the kids games, placinf additional portable r,',,\rooms in the park, setting up and tearing down safety fencing, coordinating volunteer; for eoneession~, kids ganes. safety and parking, to designing ads for various media o~tlets. In an attem.pt to increase local business support, the .bY.~{.'f~~~ .ate offc! ing a. cornpl-dlensive rnarkding plan to cover advertising for our major projects. The $6,)00 requost f,Jr fimdin; wD:JiJ set the Ci.j of Jowa. City as a plat.inum sponsor and as such the Cit)' Y!ould receive advertising fOf ~Jl th.Ci;'-e of our major projects: the Fourth of July Fireworks, a Dragon Bent race rUII in Aug!J$1. and a haunted ".n> maze, the Field of Screams, open the last 3 weekends ill October. The ~dvertising will co:>si il 0f print, radio and television ads for all three events prOfooting the Cty of !ow~ City as " plati'wl\l sponsor as well as a sign at the events with the City OfJ.0\V~_ City mune Jnd logo rlispJayed. The Jaycees hope that you will consider and approve the increased request for funding f(lf Yfmf f.i~{;:\l year 2008. Sincerely, Toml...in VP ofManagemellt Iowa City/Coralville Jaycees NOV - 7 2006 -- CITY OF IOWA CITY Name of event/program: Nachte Raho Date(s) of event/program: March 2008 Old you receive funding from the City for this event/program last year? !!t2 If yes, how much. July 2006 (FY07) $ Amount requested from City of Iowa City - July 2007 (FYOS) jJggg Location of event/program: Hancher Auditorium Name of organization: Indian Student Alliance at the University of lowl! Contact person: Sri Akella Day Phone: 515-240-4379 Mailing address: Student Activities Center, 46 IMU, Iowa City, IA 52242 Estimated number of Individuals expected to attend: 2,000 Describe the event/program and all activities that will occur: [Attachedl How does this program/event benefit the Iowa City area? [Attached] If this is an Increase or decrease from previous City funding, please Indicate why: Estimated Major Expenses Description Amount IBudaet Attachedl $ $ $ $ $ Total Budget for Event/Program $ List Proposed Revenue Sources Description' Requested Amount [Budget Attached] $ $ $ $ $ Total Funding for Program $ 'List public and private orgamzallons, sale of Items, etc_ Stephen Atkins, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion wi Office at 356-5010 if you have questions_ OCT 2 0 2006 This application must be filled out. completely_ If more space is necessary an add-- Applications must be received on or before November 1, 2006, to be considered for FYO . l THE~ UNIVERSIlY OF IOWA nAc/ntf.., lV~nu :2001 [Attendance/cost assumptions based on last year incurrence] REVENUES Tickets Sales ($15/ticket; 1 OOOattendees) University Funding REVENUES TOTAL COSTS Food Service ($4/person) Decorations (Lights, Programs, etc) Advertising (flyers, posters, banner, programs, tickets) Performances (compensation for performers) AN + Sound Hancher Rental a. Main Floor/Balcony/Lobby b. Ushers/Stage handlers COSTS TOTAL LOSS TOTAL $15,000 $3,000 $4,000 $2,000 $1,500 $7,000 $1,500 $8,500 $1,500 S18.000 S26.000 (S8.0001 Ilndl.n Student AIII.nee Student Activities Center, 46 IMU Iowa City, Iowa 52242.1317 . l THE & UNIVERSIlY OF IOWA I Indian Student Alliance Student Activities Center, 46 IMU Iowa City, Iowa 52242-1317 "~nultahCT The Indian Student Alliance at Iowa is writing to request that the City of Iowa City provide funding to financially support a cultural event, Nachte Raho. i. ptu.ubl'ng Zc:msl'b~cms The Indian Student Alliance (ISA) is the biggest cultural organization on campus with over 650 members. We hosts a series of cultural, educational, social, and charitable events designed to promote communal unity. 11. gwwaL went bf6oopt-'cm In March of 2007, the Indian Student Alliance will be hosting its seventh annual dance competition, Nachte Raho. Our competition typically features three of the most popular styles of Indian dance: Dandia- Raas, Bhangra, and Bollywood Fusion. Traditionally, six to eight teams are chosen among a range of applicants to come to Iowa City. For the function, teams each prepare and present five to ten-minute dances. Appetizer service is provided prior to the show. In sum, the show provides about three hours of entertainment. With the tremendous success of our show over the past few years, we have quickly become the biggest intercollegiate dance competition in the Mid-West. Our transition to a national competition was stimulated last year, by the attraction of the event to competition from around the country (New York, Califomia, Pennsylvania, Illinois, Michigan, Florida). In recent years, our event has generated an audience exceeding 900 people. We expect this number to multiply In accordance with the quality of the event. m. not-4l..bk- 1 . Nachte Raho was recognized by the University of Iowa as being the most entertaining campus event of 2004. 2. Nachte Raho is the BIGGEST cultural event of semester hosted by the BIGGEST cultural organization on campus. Over the past six years, it has become a cultural institution at the University. 3. This year, Nachte Raho will become the ONLY national Indian dance-fusion competition in the Mid-West. This event places UI in the company of prominent Universities located in New York, New Jersey, California, and Florida. 4. Over the past year, we have made a historic transition for the show from a primarily regional to a national competition. Numerous nationally renowned dance teams have shown significant interest in our event. L THE BIll! UNIVERSIlY OF IOWA I Indian Student Alliance Student Activities Center, 46 IMU Iowa City, Iowa S2242-1317 iV:Z'Vf,m~ WS~ 1. ~f.ll.cls\"'glpncmoticm....u a. Banner - This item is required to present the name of our event at the show. We plan to hang the banner on stage for the duration of show as a back-drop. The banner is made from heavy duty materials for added strength and weight. A moderate estimate for the purchasing the banner is listed on the spreadsheet. The money spent would be an investment for years of future use. b. Posters - This item is required to advertise our event to the University body, local community members, and prominent cultural organizations in the Mid-West. c. Flyers - This item is required to reach out to the general community. We will be distributing free flyers across campus. In addition, we will be requesting to post our flyers in local publications e.g. 319 magazine. We will also send flyers out to numerous media sources, businesses, and diversity offices across the Mid-West. The cost of distributing the flyers (envelopes, stamps, etc) is included as well. d. Programsrrickets - These items are required for each member of the audience. 2. "Vu1u~ In the past, our event has been staged at the Ul's IMU 2nd Floor Ballroom as well as the Main Lounge. Using the last two years of the event as evidence, a venue change is necessary to accommodate the tremendous demand for the show. Last year, we had 800 people Inside the 2nd Floor Ballroom, only because of weak enforcement of fire-code restrictions. Hundreds of people were left outside of the venue, unable to gain admission. With our seating setup, it is impossible (assuming fire-code is properly enforced), to fit our anticipated crowd (1300+) into the Main Lounge. In addition, for the audience members inside of the Main Lounge, the event becomes less pleasing as the crowd become too large for the venue to properly handle. ISA has researched a range of potential alternatives outside of the University to find a similar venue with respect to size, ambiance, and stage dimensions. The conclusion that our organization reached is that a move to Hancher is due, as a natural qualitative progression of the show. Other venues are either more expensive or lack one of the criteria listed above. Moreover, it seems to be intuitive that we should prefer a venue that is University-related. Hancher seems to be the best venue in terms of accessibility, ambiance, stage size, seating, and food service. Rental costs for Hancher include the cost of venue rental, ushers, and stage-handlers. As per Hancher regulation, we are not allowed to provide our own ushers or stage-handlers. All listed costs are based on projections issued by Hancher's executive director, Charles Swanson. .3. :Setup: a. Decorations - Each year we invest much of our time and money into the decorations of Nachte Raho to provide a sense of authenticity to our cultural presentation. Indian . L THE 1M UNIVERSIlY OF IOWA I Indian Student Alliance Student Activities Center, 46 IMU Iowa City, Iowa 52242.1317 festivities tend to be extremely colorful and intricate. This year we have a team of architectural designers as organization members, dedicated to creating an ambiance of Indian festivity. The decorations are an integral part of a genuine Indian cultural experience, which is what we seek to provide. b. Audio-Visual/Sound - We are hiring an audio-visual team (2 members) for the event to coordinate microphone usage, play of music, and video recording. Our board will employ CW productions, headed by Jake Carpenter. Mr. Carpenter is currently a sophomore at the University, and has interned on renowned production sets (Sex And The City/Anderson Cooper CNN). Mr. Carpenter is willing to provide his services at a lower rate than those offered by other vendors. After contracting with CW productions last year, the ISA is excited to work with them again. c. Food - Dinner is a central part of the Nachte Raho experience. Audience members enjoy a fine appetizer service prior to the start of the program, catered from the best Indian cuisine in the state. Our food comes from the Taj Mahal Restaurant, located in Cedar Rapids. We are provided a significant discount on food because of the excellent relationship we have built with them over the past six years. d. Performance Compensation - These costs are incurred upon bringing in nationally renowned performers from across the country to provide entertainment at the show. This cost includes remuneration for performances, lodging costs at the IMU house, and transportation costs. The quality of the performances we bring to Iowa City is what distinguishes our event among all other similar events in the country. The growing acclamation to our event is a result of our emphasis on consistently bringing quality performances to the Iowa City community. v: bwe.-fi't6 W ccmmu~ Our event typically brings in several noted public officials, numerous authority figures within the University, every notable cultural organization on campus, notable non-University related cultural organizations, and a number of non-Iowa residents in addition to the general student body at the University and local community members. We expect a capacity audience of over 2000 people, including around 1300 Iowa City community members. This would be an excellent opportunity to make it known that the City is making an effort to reach out to the community by investing in a nationally renowned diversity initiative. For the event, we are submitting press releases to newspapers, TV stations, other media sources, and every credible social organization in the state. We will also launch an independent website for the event APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2008 (July 1, 2007 - June 30, 2008) . CITY OF IOWA CITY Name Ofevent/program:~Vl"f~'lde, ~€.-- ~hl~""'~ -Fes-h\.f:L1 Date(s) of event/program: J~ lLt - -.) u \ 'j ~ Old you receive funding from the City for this event/program last year? Yes. No 0 If yes, how much - July 2006 (FY07) $ ~,(1X) Amount requested from City of Iowa City. July 2007 (FY08) $ 5( O()O Location of event/program):'; C A~~; lo II\.Ja (Afy Name OfOrganlzatlon:--R~_~__. c._ ....0"' ~ 0' L...~ DayP"'" 8&'1- 13hO Mailing address: Street..2::.l ~ N,' CltyjQWtl crlj Zip SZ2-1(;fL Estimated number of Individuals expected to attend: (01000 . Describe the event/program and all activities that will occur:~~~'lde- wi,\\ V".t:~d KVJ&" LeAr'<... ~ 11tf~_~_J.v1 VB OE.J,.JINDf>O~ iV\ IDV'lW C't-~a.YlL- ~~~~ ~:}~~ Sk~.~.t:J >J.jok, ~ d~,...,', <1a<Sl'S Ho~ does thl~ program/event bene!lt the Iowa City area?~c.t? {'lOW a~s /l.tUh i.e.af. _ lhs lvw~ OV\~-fMe~;>SI(JYY.J SVVJ..\(Q~fW'L ~~ r(J. LLn1i11( [llltultiJ t~ If this Is an Increase or t!ecrease from previous City funding, please Indicate why: €A.. <;e .LS c.J. o./RJJ.5> Estimated Major Expenses Description Amount SPP. A ~D..I $ v $ $ $ $ Total Budget for EvenVProgram $ List Proposed Revenue Sources Description' Requested Amount Requested City Funding $ $ $ $ $ Total Funding for Program $ 'Ustpublic and private organizations, sale of items, etc. Stephen Atkins, City Manager City Hall .410 E. Washington Street Iowa City, IA 52240 Applicants will be notified of the Council meeting when funding allocation discussion ill occur. Call the Cit Office at 356-5010 If you have questions. OCT 1 9 2006 This application must be filled out completely. If more space is necessary an a .. Applications must be received on or before November 1, 2006, to be considered for F / / / INCOME Earned Income Tickets Merchandise Concessions Total Earned Income Contributed Income Individuals Business/Org/Found. (not grants) Iowa Community Cultural Grant Total Contributed Income TOTAL INCOME EXPENSE Artistic Expense Personnel (actors) Personnel (non-acting) scrlpt/score/supplles/office T alai Artistic Expense Productlon/Technlcal Personnel set/costume/supplies/equip Tolal Productlon/Tech Expense Marketing Expense personnel print/post/supplles/design advertising Total Marketing Expense Patron Services Expense personnel print/post/supply concessions supplyllicense Total Patron Services Expense Administrative Expense personnel general/supply/postage Total Administrative Expense Development Expense personnel direct appeals Total Development Expense Facility Expense supplies fac equip exp repair/rental stage rental office rent/utilities Total Facility Expense TOTAL EXPENSE Riverside Theatre 07 Shakespeare Festival Budget 116,505 640 10,705 127.850 16,500 12,500 23,000 52.000 179.850 55,200 20,411 3,185 78.796 17,120 9,290 26.410 3,054 7,100 12,000 22.154 8,745 200 5,420 14.365 25,369 250 25.619 6,571 250 6.821 150 470 7,680 2,385 10.685 184,850 Amount Requested from City of IC - $5,000 ClEDvte n OCT 1 9 2006 IU APPLICATION FOR COMMUNITY EVENT AND PROGRAM FUNDING FY2008 (July 1, 2007 - June 30, 2008) CITY or 10\\'..\ CITY Name ofevent/program: S UM"" ~ r "f -#.., A- 1'1 s Date(s) ofevent/program:~ - S;Pfh..--.b"/ (' plt-M.-<. ';& A-Ha~) Did you receive funding from the City for this event/program last year? Yes ~ No 0 If yes, how much. July 2006 (FY07) $ 5~ lOP , . Amount requested from City of Iowa City. July 2007 (FY08) $ 5 () 00 () G~ (pl~ S-b ,Jf,J..J L / Location of event/program:_D () II-' An W I" .I;v-,.... Name of organization: Svl"'l....(r i -f1--,. A,-1:, Contact person: ~p e.U Mailing address: streetJo g 6 X 3/;:} K Day Phone: Cily~,^C,~ '1t I ~O() ~ $21:> 0 I Zip <; 2.. ?. '"1 '1 Estimated number of individuals expected to attend: Describe the event/program and all activities that will occur: 1f)r11 rNJ<o'\. AV:> lI...X M->1 0/ {J I ' ~JJJ How does this program/event benefit the Iowa City area? pI e....w,~ S eJ2 t'L ~sh{J (J k- ",I . If this is an increase or decrease from previous City funding, please indicate why: ,,, /) ,,,,(..y~ ~s-<..l Estimated Major Expenses Description Amount ~ $ '0 $ $ $ $ Total Budget for Event/Program $ Sl> 6'P /] DIP 8'S List Proposed Revenue Sources Description' Requested Amount Requested City Funding $ $ ...r $ $ $ Total unding for Program $ '1 i S- *List public and private organizations, sale of items, etc. :+ '_~ 1 ?r"Q6 pletely. If more space is necessary an additional page may be submitted. e November 1, 2006, to be considered for FY08 funding. Please submit to: Stephen Atkins, City Manager City Hall 410 E. Washington Street Iowa City, IA 52240 Appli ants will be notified of the Council eeting when funding allocation discussion Offi at 356- . i BUDGETED 2007 TOTAL ~ ARTS FEST JAZZ FEST ~ SFMS I Event Expenses I Art Fair PrIzes 1,000 1,000 I ArtIst Fees 142,000 50,000 80,000 11,000 1,000 I Marketing and advertlsing I Advertising (Non-Event) I , Event Advertising Event Printing Total Marketing and Advertising 30,000 15,000 7,100 7,000 300 600 i Cost of Merchandise 13,000 4,000 9,000 i I , Insurance 4,000 4,000 i Event Supplies , 5,000 2,800 1,500 700 i Equipment Rental 50.000 21,000 21,000 7,000 1,000 Other Event Expenses 6,000 1,500 1,700 200 2,600 Sanitary 2,500 400 2,100 Security 2,000 750 1,250 Sales tax 500 500 Hospitality Hotel Rooms 6,500 2,000 4,500 Meals/green room 3,500 1,000 2,500 Movie rental 3,800 3,800 Englert concert 12,000 12,000 281,800 18,300 106,250 129,750 18,500 9,000 Non-Event Expenditures Contract Labor/Office 1,500 1,500 Bookkeeping Fees 2,500 2,500 PrintinglPhotocoples 2,200 2,200 I I I 0IfIce Supplies 1,500 1,500 I OIIIce Postage 750 750 ! TeIephoneIIntemet 1,800 1,800 i Memberships 1,000 1,000 WebslteExpense 1,000 1,000 ComputerlNetworking Exp 1,000 1,000 Conferences 1,000 1,000 Other Operating Expenses 3,000 3,000 Bank/Card Fees 300 300 Rent 5,500 5,500 Total Payroll 44,000 44,000 67,050 67,050 - - - - Total Expenses 348,850 85,350 106,250 129,750 18,500 9,000 I I I I i I I I I I I I I I Summer of the Arts Attachment to Application for Community Event and Program Funding: How does this program/event benefit the Iowa City area? Summer of the Arts benefits the Iowa City area in many important ways: I. Providing entertainment without obstacles: Our events are FREE, they take place outdoors and are handicap accessible. There is no building to enter, no barrier to keep anyone from attending our events. We market our events to the public at large and provide diverse programming to attract as many different segments of our population as possible. 2. 8ene~ting Local Performers: We showcase the best local talent each summer on 7 stages through over 100 shows. This is an incredible opportunity for local performers to showcase their talent for the community and visitors to the area. All talent is paid for their performance and a spot on a SotA stage is competitive, coveted and a great resume builder for local performers. We are creating an atmosphere of support for local performers by exposing them to a more diverse audience than one would normally find playing other venues. By showcasing local talent alongside national talent we are saying that our local performers are world class. 3. Fostering the appreciation of arts and culture: By placing our programming on the streets it becomes a part of our environment. Summer in Iowa City is music wafting down the sidewalks, paintings where cars are usually parked and opportunities to appreciate the arts abound. The abundance of arts and culture in our public spaces makes a statement that arts are for everyone. 4. Promoting the exploration and appreciation of diversity: Iowa City is a diverse community and it is part of mission to not only attract diverse segments of our population to our programming, but to showcase the artistic and cultural accomplishments of our diverse world. 5. Building community: Summer provides us a short window of time to gather together as a community and enjoy the beautiful warm weather. Summer of the Arts creates a common purpose for our community to join together, to celebrate, to enjoy and feel a part of the community that so much of the year is hidden behind closed doors. We are all there together from the groups of individuals with special needs who attend each Friday Night Concert Series to dancing college students. Families, Senior Citizens, people who speak many different languages, Muslim women wearing hijab, children wearing their swimsuits- all of Iowa City is there together for a common purpose. 6. Attracting visitars to our great city: A visitor from Austin said of The Saturday Night Free Movie Series, "Every town should have this! This is what makes a city great!" All SotA events attract people to our great city and show off our most creative and interesting side. Our events make the difference between a nice visit to Iowa City and an inspiring one that visitors will talk about when they return home. 7. An environment of fomily friendly activities: All of our programming is family friendly meaning that language and content is appropriate for all ages. 8. Economic impaa on Iowa Oty: A National Endowment for the Arts statistic states that for every dollar arts and cultural venues spend. $18 is generated in the local economy. In our case this would mean that we are generating $5.4 million dollars locally. It is our belief that our commitment to local contractors, performers and services increases this amount as more of our dollars continue to stay local. 9. Training leaders and promoting service: We are a volunteer organization and have made it our mission to create and maintain a premier volunteer program as the engine for this organization. By creating interesting, adaptable and diverse volunteer positions we are able to engage a large volunteer force. In addition, many of our volunteer positions are unique in that they are leadership positions that require the development of unique skills. 10. Branding of Oty Sponsorship. a source of pride: The continuing funding at the $50,000 level the City of Iowa City will still be the Title Sponsor of Summer of the Arts meaning that all marketing material and press will refer to our 2007 programming as The City of Iowa City's Summer of the Arts. Our programming is meant to serve as source of pride for the inhabitants of this city, our city employees and elected officials. The branding our events in this way gives all Iowa City inhabitants a sense of ownership of our programming and continues to challenge the community to playa role in the future of this, their Summer of the Arts! Dates of Programming: Friday Night Concert Series May-September. 2007 16 occurrences Saturday Night Free Movie Series May-September, 2007 16 occurrences Iowa Arts Festival June 1-3. 2007 Iowa Oty Jazz Festival June 29. 30 and July I st. 2007 -_._--_._~..- -_.._.__._-_..,---_._--------~-----~~--_._~----------------~----~ J:;:J 28 S. Linn Street. Iowa City, Iowa 52240-3920 December 19, 2006 r"~) 0 ..:::.,. ':;::;:> ~~: c~ c:1 p-j -il n "" '. 'Ii ;r:-"" 'J ., " ,~ co -. ~ 0 -J David Blazevich, Senior Program Officer The Bernard Osher Foundation One Ferry Building, Suite 255 San Francisco, CA 94111 re: Bernard Osher Foundation Grant University of Iowa, Iowa City Iowa City/Johnson County Senior Center Dear Mr. Blazevich: On December 18, 2006, we received a letter from Julie Bobbit of the Center on Aging at the University of Iowa informing us that the Iowa City/Johnson County Senior Center was not to be a partner in the Osher Lifelong Learning Institute at the University of Iowa. The Senior Center Commission is disappointed in the decision by the Center on Aging. We are particl{larly disappointed by the fact that the Center on Aging decided to change the role of the Senior Center in the program from the original representations made to the Commission. At that time we were told the Senior Center was to be a partner in the planning, development and implementation of area classes for seniors offered through the Osher Lifelong Learning Institute at the University of Iowa. These were to include new class offerings as well as classes currently offered by the Senior Center. The Commission learned in August that the Center on Aging's staff did not plan to allow the Senior Center staff to playa key role in the planning, development and implementation of the classes for seniors. This notwithstanding the Senior Center's twenty five years of experience in offering these types of classes to seniors. ; In August we forwarded to the Center on Aging staff a proposed partnership agreement outlining the roles of the parties as we understood them when the grant proposal was submitted. The program was to commence on November 1, 2006. It wasn't until December, after several requests, that we received a response from the Center on Aging. This response was not representative of the original agreement. The Iowa City/Johnson County Senior Center Commission has for several years partnered with many departments of the University of Iowa and has never experienced any problems of cooperation. We regret that the Center on Aging has decided to exclude the Senior Center from the Osher program. The Senior Center is committed to the same goals as the Osher Foundation. Perhaps in the future, the Senior Center may have an opportunity to work with the Osher Foundation to assist Seniors with learning activities that will benefit the Seniors and the community. Very Truly Yours, J~air Iowa City/Johnson County Senior Center Commission ~ 'L-.on' Linda KOPPing~ Co~rdil I<:i;;;r> Iowa City/Johnson County Senior Center Cc: Robert Wallace Julie Bobbit Osher Steering Committee Iowa City City Council Steve Atkins Senior Center Commission Mary G. F. Bitterman 9 ::::::0 -r:>-, "';, = = =' c; r"'\ c-, N "Il :.~. -'.'" -,1 : J I ,->: ""~.J c.J ~:: p co Q -.l m[j~ F!I ['D Downtown Association of Iowa City , ^. [ r'" I 5 Hi II .' I 1"rVt 1" I Mil. ~l /.IJU j,~" ,-' I December 12, 2006 rnJ We wanted to drop you a note and tell you how much we appreciate what the City has done this year to make the downtown area look more festive. The new decorations look very nice and the consistency from street to street really enhances the overall festive atmosphere we wanted downtown. The City's commitment to downtown Iowa City is greatly appreciated and we look forward to working with you in the future to provide a link between the downtown businesses and the City in determining how best to decorate the area. PO Box 64 . IOWAClTY,IA52244-OO64 . VOICE: 319-354-0863. EMAIL: dta@iowacity.net . www.downtowniowacity.com I"" ^ i ,~ \U,f\'i:\ Dale Helling Assistant City Manager 410 E. Washington S1. Iowa City, IA 52240 Dear Dale: We've had some interest from downtown businesses in making contributions to assist with the lighting downtown, and will be working with the businesses and the City to develop plans for next year's holiday season. Again, thank you for all of your efforts on behalf of Downtown Iowa City. ~~ C . son Lisa Barnes, CMP 2007 DTA President Executive Director On behalf of the Downtown Association of Iowa City Board of Directors and Members cc: Steve Atkins Iowa City City Council I! I -=~-...~... ~~~~~ -..;;:..... "'IIIII~ ...-..~ CITY OF IOWA CITY ~ MEMORANDUM Date: Monday, December 18, 2006 City Council Jennifer Jordan, Recycling Coordinator HHW mobile collection event results summary To: From: Re: As stated in a memo dated December 5, 2006, the Landfill and Recycling Center held a household hazardous waste (HHW) mobile collection event on Saturday, December 9, 2006. The event, directed at the citizens of the Ty N Cae Neighborhood Association and several adjacent housing developments, was held in the parking lot of the All Nations Baptist Church located at 1715 Mormon Trek Boulevard. Landfill staff worked with the Neighborhood Services Coordinator and the neighborhood association contact person to advertise the event and take appointments from twenty households in the Ty N Cae neighborhood. In addition, three residents stopped in without appointments. In total, 1,071 pounds of household hazardous waste was collected from 23 households for an average of 46.5 pounds of HHW per household. Below is a list of some of the materials and weights collected: 497 pounds latex paint 192 pounds of toxins (pesticides, herbicides, bug spray, etc.) 102 pounds of flammable liquidS (motor oil, kerosene, etc.) 75 pounds of anti-freeze 51 pounds of household cleaners 43 batteries (auto, Ni-Cad, lithium) 200 batteries (alkaline) Materials were packed into the HHW mobile trailer and returned to the permanent HHW collection facility at the Landfill. They were then prepared for pick-up by the contracted HHW disposal company. Some of the materials are recycled, other materials are used as alternative fuels, and some materials are disposed of after proper preparation and handling (ie, latex paint is dried out and disposed of in the landfill). Citizens who brought materials to the HHW mobile collection event were very pleased with the service. Landfill staff received numerous positive comments via the surveys citizens were asked to complete. I will continue to update you when neighborhood HHW mobile collection events are planned. In the meantime, please let me know if you have any questions. I can be reached in my office at 887-6160, on my mobile at 321-6539, or via email at iennifer-iordan((i)iowa-citV.orq. ~~ IP11 IOWA CITY POLICE DEPARTMENT ~~ USE OF FORCE REPORT November 2006 OFFICER DATE INC# INCIDENT FORCE USED 13 110106 56148 Armed Subject Officer drew sidearm when responding to report of armed subjects. Subjects were taken into custody without incident. 57 110106 56181 Car/Deer Collision Officer used his sidearm to dispatch an injured deer. 39 110206 56243 Injured Animal Officer used sidearm to dispatch an injured deer. 38 11 0206 56393 Intoxicated Subject Subject had been placed under arrest and handcuffed. Subject became resistant while at JCSO. Officers used control techniques to escort subject into the jail. 84 11 0406 56661 Injured Animal Officer used his sidearm to dispatch an injured deer. 12 110506 56912 Intoxicated Subj ect Subject refused to comply with officers orders while being arrested. Officer used control techniques to stop & handcuff subject. 23 110606 57094 Injured Animal Officer used his sidearm to dispatch an injured deer. 11/45/27 11 0906 58551 Intoxicated Subject Subject refused to comply with officers orders while being arrested. Officer used control techniques to handcuff & transport subject. 09 111006 57799 Assault Subject attempted to flee on foot from Officers during an assault investigation. Officer used control techniques to prevent the subject from running. 29 111006 57951 CarlDeer Collision Officer used sidearm to dispatch an injured deer. OFFICER DATE INC# INCIDENT FORCE USED 12,35 111006 57969 Open Container Subject attempted to flee on foot from Officers when confronted about an alcohol violation. Officers used control techniques to prevent the subject from running and place them in handcuffs. Subject refused to walk into the jail. Officers used control techniques to escort the subject into the jail 41 111106 5800 Theft Subject was placed under arrest and resisted handcuffing efforts. Officer used control techniques to place the subject in handcuffs. 44,47 111106 58531 Theft Subject assaulted an Officer. Officer used control techniques to end the assault and place the subject in handcuffs. 36,19 111206 58320 Armed Subject Subject attempted to disarm an Officer. Officer used an active countermeasure and control techniques to prevent the subject from continuing this and place them in handcuffs. 51 111206 58320 Armed Subject Officer drew sidearm to disarm a subject who was chasing another with an ax. Subject was taken into custody. 59,45 111706 59400 Fight in Progress Officer drew sideann when responding to a report of a fight in progress with knives involved. Involved subjects were taken into custody and searched without incident. 09,25 111906 59601 Fight in Progress Officers used control techniques and exposed subjects to a chemical irritant to separate them from fighting/assaulting each other when they did not respond to verbal requests. 88,35,30,16,22 112006 59758 Search Warrant Officers displayed long weapons and ,59,34 sidearms while securing a residence for a search warrant where a subject had flred a weapon. The residence was secured without incident. OFFICER DATE INC# INCIDENT FORCE USED 04,44 112206 60152 Attempt to Locate Officers used control techniques and exposed a subject to a chemical irritant who was attempting to steal the vehicle of another and would not respond to verbalco~ds 22 112306 60222 Intoxicated Driver Officer drew sidearm when coming into contact with a vehicle that was believed to be stolen. Subject was taken into custody without incident. 15 112906 61013 Intoxicated Pedestrian Subject was placed under arrest and resisted handcuffmg efforts. Officer used control techniques to place the subject in handcuffs. 18 112506 60401 Armed Subject Officer drew sidearm when responding to a report of a subject armed with handgun. Subj ect was taken into custody without incident. 23 112606 60564 Assault Subject was placed under arrest and resisted handcuffmg efforts. Officer used control techniques and exposed the subject to a chemical irritant to place them in handcuffs. Fram Mayar Pra tem Bailey mJ What's in store for the Corridor's economy in 20077 Gain insight from the president of the Federal Reserve Bank of Chicago as well as a panel of local business leaders at the annual Corridor Economic Forecast Luncheon. Keynote Speaker: Michael H; Moskow President of the Federal Reserve Bank of Chicago Moderator: Jack Evans Panelists: Tom Aller, Dee Baird, Wendy Gady, Frank Osako and Ron Stutsman Coralville Marriott Hotel and Conference Center 11:30 a.m. -1:30 p.m. . Wednesday. Jan. 10, 2007 RSVP to Margaret Rios at 866-778-5812 $25 per person for Corridor Business Journal subscribers $35 per person far non-subscribers RSVP by Jan. 5 BlisihessJoumal , , REMI Des Moines Seminar IJ;J Marian Karr From: Leah Jalbert [Ieah@remi.com] Sent: Wednesday, December 20,200611:12 AM To: .City Council Subject: REMI Des Moines Seminar Attachments: Des Moines flyer 2.doc Hello Mayor Wilburn, I would like to extend an invitation to attend a REMI seminar in Des Moines at the Iowa Farm Bureau Federation on Wednesday, January 31 sl from 8.30 a.m. to 12:00 p.m. The presentation will include new features of REMI Policy Insight 9.0 such as: Housing Markets and Demographic Changes, and REMI BizDev, which is specifically geared for new businesses and/or business expansion. We will also present a recent REMI BRAC study and look at new developments in TranSight version 2.0 There is no charge to attend this event, however advanced registration is required. If you have any questions or to register, please contact me at 413-549-1169 Or emailleah@remi.com<mailto:leah@remi.com>. You could also visit our website for more information or to register online at www.remi.com <http://www.remi.cQrn/> <<Des Moines flyer 2.doc>> Regards, - Leah Jaibert Business Development Assistant Regional Economic Models Inc. 433 West Street Amherst, MA 01002 T.413-549-1169 F.413-549-1038 leah@remLcom www.remLcom 12/20/2006 MREMI@ Regional Economic Models, Inc. Presents Policy Analysis, Transportation Economics and Housing Markets Wednesday, January 31 st 8.30 - 12:00 p.m. Iowa Farm Bureau Federation 5400 University Avenue Des Moines, Iowa Presented by Dr. Mark D'Amato Manager/Senior Economist REMI Policy Insight Version 9.0 New Features . BizDev: A Smarter REMI Model: Economic Impact of 'Advanced' Ethanol Production in the Great Lakes region . Housing Markets and Demographic Changes: New Housing Price &sponse Option in REM! REMI Policy Insight Demonstration: Tax Analysis REMI Consulting Project: . Economic Impact of Creating a Biodiesel Industry in Northeast New York REMI Recent BRAC Case Study TranSight: Developments in Version 2.0 Current REMI clients can work with their own state or region-specific models. There is no charge for these events but space is limited and advance registration is required. Please return the following information via fax: (413) 549-1038, phone (413) 549-1169, mail to REMI, 433 West St., Amherst, MA 01002, or visit our website at www.remi.com. o YES, I'd like to attend a REMI Educational Seminar and Workshop on Economic Modeling and Policy Analysis in Des Moine for January 31 st. o NO, I cannot attend, but would like to receive more information about REMI. Name: Title: Organization: Street Address: City: Phone: State: Zip Code: Fax: Email: JJErJ MINUTES PUBLIC ART ADVISORY COMMITTEE THURSDAY, DECEMBER 7,2006 LOBBY CONFERENCE ROOM, CITY HALL PRELIMINARY Members Present: Mark Seabold, Terry Trueblood, De Layne Williamson, Emily Martin, Rick Fosse Members Absent: Chuck Felling, Emily Carter-Walsh Staff Present: Marcia Klingaman, Brian Boelk Others Present: Jean Walker, Howard Collinson, Rod Lehnertz, Gene Anderson, Bob Brooks CALL TO ORDER Seabold called the meeting to order at 3:32 PM. RECOMMENDATIONS TO CITY COUNCIL None PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None CONSIDERATION OF THE MINUTES OF THE OCTOBER 5.2006 MEETING MOTION: Fosse moved to approve the minutes as submitted. Trueblood seconded the motion. Motion passed 5:0. DISCUSSION WITH GENE ANDERSON REGARDING HIS GRAND AVENUE ROUNDABOUT PROPOSAL Seabold explained to Anderson that the committee liked both proposals and wondered if it would be possible to combine the ideas of both proposals. Martin said that the committee liked the look of proposal one and the materials of proposal two. Martin mentioned that the radial configuration was appealing to the committee and felt that limestone was a theme that Coralville had used a lot. Anderson said that he was thinking about stone ranging from one foot thick on up. The quarry was not sure if they had striations that thick. Martin said that the committee was very much interested in the arrangement of proposal one but liked the smoothness of proposal two. Klingaman apologized for not being present at the last meeting and said she and Gene were under the impression that the committee was more interested in proposal one. Lehnertz wondered if the stone pieces would have to become smaller for the radial configuration. Anderson said that if the pieces are too small, and become shorter than the overhang, they will become lost against the backdrop, which is not very attractive for a piece of art. Iowa City Public Art Advisory Committee Minutes August 3, 2006 Page 2 Walker wondered if the committee could see the piece in the surroundings so that they could get an idea of the scale. Anderson said that he would like to go to the site and see what 14 feet tall would look like. He said the piece needs to represent itself. He said that he could do more of a pinwheel design with different shapes. Martin agreed that it was the pinwheel aspect that they liked. Fosse said that they also want to bring in a landscaping element, such as an ornamental grass. Anderson said that he was not prepared to think in those terms. Brooks wondered if Anderson had thought about foundations or plantings. Anderson said that the foundation would need to be very large and the amount of dirt access would be small. Also, the potential of underground electrical vaults would require a survey to find out what is underneath the area. Boelk said that University water, a steam tunnel, and University telephone are all underneath the site. He thinks that Anderson should think of something that is a bit smaller scale. Lehnertz said that the scale might feel ominous with the fourteen foot proposal. Walker wondered if the pieces would be more stable in a pinwheel configuration. Fosse said that the committee had envisioned something that could be created off-site and then moved onto the site. Anderson said that everyone that he has talked, to who may make the molds, said that the easiest way to cast the structure would be on-site. Everyone he talked to said to pour it on-site. Anderson has also investigated how he could create sleeves to slide the stones onto. He said that would take some fine steel work with about 10 inch diameter pipes. It would be expensive and is more economical to cast the structure on site. Walker wondered again about the scale and Anderson said that the height for both proposals would be pretty similar. Seabold wondered how deep and the location exactly of the utilities. The steam tunnel is underneath and is still being used. Brooks wondered whether Anderson had thought about vandalism. He said with the smooth stone may attract students. He wondered if the structure could be power washed or coated to make it easier to clean. Fosse said that if the structure were painted, it could easily be repainted if vandalism occurred. Brooks wondered if Anderson had considered colors. Anderson said that he could find out what big cities use to maintain their art. He also mentioned that sometimes leaving graffiti makes it part of the artwork, such as is done in Spain. He said that with colors, people tend to either like blue or red, but white is acceptable to most people. He sealed the sculpture on the sculpture pad downtown and as of now, they have not had any problems with vandalism. Anderson said that in the past he has used natural dyes, like walnut, that become part of the material. He would not want to paint the structure but he would be happy to stain it with a natural dye. The coating would not be consistent throughout, the coating would be natural. Walker is more concerned about something growing on the structure. Anderson said that if that happens it would become a natural part of the sculpture and he likes the idea. In general, his concrete sculptures do not grow algae. He did say that vines may grow on proposal one and he really likes the idea. Iowa City Public Art Advisory Committee Minutes August3,2006 Page 3 Anderson again mentioned that the quarry does not have a guarantee that the slabs of stone would be available. Seabold wondered what type of weight difference there would be between the limestone and the concrete. Anderson said that concrete is about 150 pounds per cubic foot and the limestone is about 90 pounds per cubic foot, depending on the type. Seabold said that he liked the organic look. Anderson said that with the quartz in the sculpture down, the sculpture glistens, and it depends fully on what the committee wants. Williamson wondered if the sculpture could use a raised base instead of digging a larger foundation. She wondered if the committee should find out what is possible. Fosse agreed and did not want Anderson to spend more time before they find out what can be placed on the site. Anderson said that they could drive honeycomb piles around the steam tunnel, but it fouls up the plants and dirt idea. Anderson said that he wanted to be upfront with the amount of time that the sculpture may take. He said the molds would take 2 or 21/2 months. He would really prefer to pour it on-site. Seabold wondered if there are possibly additional utilities, or if they can have Anderson think of some ideas that work around the utilities. Boelk said that the tunnel will at some point need to be dug out. Anderson wondered if the City has a structural engineer on-site or if he would have to provide one. He said he did not plan on providing the footing as part of his proposal. Klingaman said that in the call, the City offered to provide one. Fosse said that since Anderson is busy for the next month, the committee could think about options, then discuss this at the January 4, 2006 meeting. The committee thought that before Anderson spends any more time, they should look at the constraints of the site. Walker wondered if there was any possibility of repairing what is underground before installing the sculpture. Boelk said that it would just start a new life cycle for the tunnel and Lehnertz said that it is not needed yet. Walker wondered if lighting would help to prevent vandalism. She also wondered how much lighting the sculpture entails. Anderson said that he wanted wall washers and ground lighting on both pieces so that it would wash the sculpture. Seabold said that he would find out more information and the committee would get back to Anderson. Anderson thanked the committee for selecting his work. Gene Anderson left at 4:38 P.M. Fosse said that he feels like the committee is forcing the artwork. Williamson said that even if the piece is not 14 feet high, it would still be a dominant piece. Seabold said that he is still really excited about the piece. Martin said that even with sealant, you can not totally get rid of all of the graffiti. Lehnertz said that he still would like to offer up the idea of a landscaped island. Martin agreed that it would be a good idea. Lehnertz said that Bob Brooks could partner with the City to landscape. Fosse said that he is the one who threw out the idea, but he now thinks that Iowa City Public Art Advisory Committee Minutes August 3, 2006 Page 4 art may not be a good idea. Trueblood wondered what obligations the committee has with Anderson. The committee seemed to agree that they do not have a formal obligation to Anderson. Lehnertz said that he would talk to Bob Brooks about sketching up some landscaping ideas. Martin thinks that the committee should communicate with Anderson that they do not know how they are going to proceed, so that he does not invest more effort. DISCUSSION OF A POTENTIAL ART PROJECT TO HIGHLIGHT ARTSFEST 20TH ANNIVERSARY Williamson suggested bringing in David Williamson, who is an artist and a motional speaker. He works with the Department of Natural Resources to pull things out of the river and make art out of it. He gave a presentation on leadership on at the Young Professionals Conference in Cedar Rapid. He told Williamson that he does respond to calls to artists. Klingaman said that the project will have to be self-supporting or the committee will have to knock on doors. Seabold said that this type of event will be a good way to get people involved. Klingaman said that she would contact David Williamson. Klingaman told the committee about a meeting with Katie Roche where ideas were developed for possible projects. One idea is a projection of art onto buildings downtown. Martin said that this type of art has been done and it is very flexible. Klingaman said that Roche mentioned the idea of having photo booths set up downtown and then projecting the faces of Iowa City. She said that practically everyone could participate. Martin said the committee should find out how much David Williamson costs and then think about ideas. Seabold liked the face projection idea. Klingaman said that she saw the committee as doing the initial review. Seabold wondered about whether someone would be hosting to projector to avoid someone switching the photographs, and Marcia said that someone would monitor the projectors. Klingaman brought up the fact that a lot of times people avoid art galleries because they feel uncomfortable. This project would make the art more accessible. The group seemed to agree that they should continue discussions next month. DISCUSSION OF 2007 SCULPTOR'S SHOWCASE CALL AND THE PENINSULA PARK SCULPTOR'S SHOWCASE CALL Klingaman wondered if there were any questions or comments about the calls for artists. The committee said the calls seemed fine. Martin said it was a good idea to get it out now so that it will be available when the students get back. Tom Aprile will get the call immediately. Martin said that Isabel Barbuzza is the other sculpture professor and she should be notified of the call as well. Klingaman said she would send it to Kirkwood also. Martin said to send the call to Coe College and Mount Mercy also. COMMITTEE TIME/UPDATES Boelk said that John Coyne is working on an icon that will be repeated at two locations along West Branch Road. It is the first time they have incorporated an artist into the design team on a project. Iowa City Public Art Advisory Committee Minutes August 3, 2006 Page 5 ADJOURNMENT The meeting was adjourned at 5:12 P.M. Minutes submitted by Abby Attoun. Public Art Advisory Committee Attendance Record 2006 Term Name Expires 1/05 2/2 3/2 4/6 6/1 7/6 8/3 9/7 1015 11/2 12/7 Emily Carter Walsh 01/01/08 OlE X OlE X X OlE X X X X DIE Charles Fellin!! 01/01/09 X X X X X X X X X X DIE DaLavne Williamson 01/01/09 X X X X X X X X OlE X X Emily Martin 01/01/08 X DIE X X OlE X X X X X X Mark Seabold 01/01/07 X X X X X X X X X X X Rick Fosse X X OlE X X X X OlE X X X Terry Trueblood X X X X X OlE X X OlE X X Key: X = Present 0 = Absent OlE = Absent/Excused I , ! U[] lOW A CITY TELECOMMUNICA TrONS COMMISSION DRAFT MONDAY, OCTOBER 30, 2006-4:00 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE P ARKING FACILITY MEMBERS PRESENT: Gary Hagen, Saul Mekies, Nicholas Parker, Margaret Wieting MEMBERS ABSENT: John Weatherson STAFF PRESENT: Drew Shaffer, Dale Helling, Bob Hardy, Jerry Nixon, Ty Coleman, Mike Brau, Kevin Crawley OTHERS PRESENT: Kara Logsden CABLE TV DIVISION BUDGET Shaffer distributed a number of documents relating to the City Cable TV budget. Shaffer said the Division is projecting about $648,000 of revenue this fiscal year. The budget is for $700,000 and is the first deficit budget for the Division. $52,000 will go to the library for their cable TV activities, $9,000 to the Senior Center for janitorial services, $17,500 to the Community Television Group, $100,000 to the City's general fund. The pass-through fund generates $127,000 in revenue and the Community Television Service budget is $117,000. PATV receives a check from the cable company for $198,000 annually. The cable TV reserve fund contains $727,000 and equipment reserve fund is $47,000. The reserve fund is for a number of purposes. Reserve funds paid for P ATV's building purchase and for the purchase of the Cable Division's of the Tower Place office. The fund is used for special projects such as subscriber surveys. The reserve fund is also used for lobbyist and any lawsuits that may negatively impact the City. The reserve fund is about one year's budget. In the event the circumstances arise in which no revenue was coming in, the fund could cover expenses until other accommodations for the staff and operations could be made. Wieting said having a reserve fund is good management and asked if the fund is based on a percent of the budget or if it just accumulates. Shaffer said the fund accumulates. The budget is typically set at 98-99% of anticipated revenues and the remainder put in the reserve fund. Hagen asked about the revenue for the Community Television Service. Shaffer said the CTS is funded by the $0.55 local programming fee on each subscriber's monthly bill. That fund pays for the CTS and the Avatar Project. Current61y there is not enough revenuye to hire a staff person to run the Avatar Project. The CTG grants had been funded by that fund but have been moved to the Cable Division budget as the local programming fee did not generate enough revenue to fully fund those grants. Parker asked if the federal legislation will be acted on this session. Shaffer said it appears it will not be acted on before the end of the session but will likely come up next year. Qwest intends to introduce a statewide franchising bill in the Iowa General Assembly in January. It is unclear if the local programming fund might be affected by the legislation and if existing franchises would be grandfathered in. About half of the expenses in the budget are personnel-related. Temporary employees range in number from 5 to 15 and have a limit on the number of hours they can work per week depending on whether they students. Union rules require a maximum of 19 hours if they are students and 9 ifthey are not. Shaffer referred to a memo distributed regarding adding local programming origination points downtown, as negotiated in the franchise. The first site will be by the fountain in the Ped Mall. The expense will be split with Mediacom. Shaffer referred to the equipment purchase plan. Helling said that given the uncertain legislative situation and that the budget has been tight for years which has not permitted purchasing of some of the longer term equipment needs, it was decided to invest in more equipment this fiscal year. Shaffer distributed charts demonstrating revenue over the past ten years. Revenue hit a high point in 2002 and declined since then. It is not anticipated that revenue will grow. Shaffer referred to a chart showing the percent cut in different departments budgets during the 2004 budget cuts. CTG. GOVERNMENT SERVICES. THE AVATAR PROJECT. ACCESS CHANNELS Hardy said that the Community Television Group(CTG) is made up of the PATV, the City Channel, the Iowa City Schools channel, the library, and the Senior Center and serves as a forum for mutual support and communication. It also serves as the first step in the allocation of the $17,500 in local programming funds used to enhance the programming on the local access channels. The funds can be used for equipment purchases, promotion, and program production. It is not generally designated for operational expenses. An exception was made 2 years ago to fund a part-time employee for the Senior Center when they were in danger of folding due to budget cuts. The CTG has provided $10,000 for that position over the last two years. The process for allocation of the funds is based on proposals from each member, which are reviewed, discussed and rank-ordered by the group. The results are forwarded to the Telecommunications Commission for approval. Nixon presented an overview of the scope and character of the Media Unit. The Media Unit's primary mission is to provide citizens information about the city government's activities. Additionally, programs of general interest to the community are produced. Programs produced include the City Council meetings, programs for the Planning and Community Development Department, fire safety programs for the fire department, the Community Development Block Grants award, human rights, city workshops, and public service announcements. Programs of general interest such as the candidate forums are also produced. The Media Unit has worked with virtually every department in the City and provides a range of service beyond video such as photographic services, audio-visual set up and advice. Outside sources of programs such as the as Coralville City Council meetings, the Board of Supervisors meetings, and the North Liberty City Council meetings are all prepared for cablecast. Hardy said that the Avatar Project has been on hold since the employee producing the program left and the budget cuts made making a commitment to a replacement problematic. The purpose ofthe Avatar Project is to provide the community with an on-going media location where community issues can be examined and discussed. The program strives to provide background and context to the issues by bringing in experts to speak. The program also has a goal of providing a forum for mediated discussion by the public of the program topics. In the process of reviewing the program there are opportunities for a community dialog. The format will shift to incorporate other technologies like blogs and streaming video. Hardy distributed a copy of the activity worksheet the Division uses to track programs and a listing oftwo days of programming on channel 4. A particular day will emphasize either government programming or community programming. Hardy said there are several sources of programming for channel 4 including the Community Television Service, local imported programming such as the North Liberty City Council meetings, and outside sources that have programming of interest to Iowa City such as Army News. The channel's programming objective is more similar to a public information outlet than a traditional television station. The goal is not to maximize viewership to gain advertising dollars, but to provide information citizens need. As a result programs are played with more repetitions at various times of the day. Hardy said that with the exception of a few programs such as the city council meetings or the senior center programs do not necessarily start on the half hour but run end to end. This allows more programming to get on the channel. Viewers typically will tune in while searching for programming, stay a while and move on. New programs receive heavy playback the first month, less the second and then is moved into an "available" category in which it will receive playback if the material is still relevant. The program schedule is distributed in the press citizen, the electronic program guides on the cable system and on the citychannel4.com website. ACCESS CHANNELS IN CONTEXT Shaffer said he wanted to provide some background information on the access channels. Shaffer distributed a chart showing the history of communications technologies from the invention of paper to the present day. Significant events for local cable access include the development of mobile video cameras in 1967 and the mandating of local access channels by the FCC in 1972. In 1975 a national organization oflocal access organizations was formed. Shaffer distributed an excerpt of a document entitled "The Origins of Public Access". The writers provided comments from thinkers who pointed to the democratic and social forces that would flow from a major change in communications and communications technologies that local access channels could provide. Shaffer noted the influence of Marshall McLuhen and Harold Innes in mass communications theory and particularly how technology interacts with other modes of communication. Shaffer distributed a chart showing corporate ownership of major media which demonstrated that six corporations own virtually all the communications outlets, books, television, movies, newspapers, etc. in the United States. Shaffer distributed a list of some of the access organizations in Iowa and noted there are about 22. Mediacom has informed Shaffer there are about 150 access channels in Iowa. It is unknown the degree of programming on most of them. The Alliance for Community Media, which represents access channels nationwide has about 1000 members. The National Association of Telecommunications Officers and Advisors (NATOA), which represents govermnent access channels also has about 1000 members. Shaffer distributed a chart demonstrating viewership levels of the Iowa City access channels according to two polls done in 2000 and 2004. These surveys compare access channel viewership to those of various cable networks. The data shows that the weekly exposure of City Channel 4 is higher than Spike, FX, MTV, Discovery, and CNN. Parker asked what is being measured. Brau said that the figures are a cumulative weekly media exposure, a common advertising metric that asks how often a viewer has viewed a particular channel in the last week. The metrics are the same but come from different sources. Parker pointed out that what is measured is not the amount of programming watched but the incidence of a channel being watched. Shaffer distributed a list of public access centers from around the country, which showed operating budgets, size of the community and other information. The center in Grand Rapids, Michigan is often cited as an example of an ideal community access center. Shaffer distributed a chart showing the extent of their activities which includes cable TV, Internet stations, studios, digital editing suites, mobile production vans, and an Institutional network to museums and libraries. There are also two cable access channels, a remote media lab, a community radio station, and a satellite with uplink and downlink capacity. In addition they have purchased a theater, which will be used for live performances. In 1999 their budget was $1.1 million. In a period of 5 years prior to 2001 they went from being 100% dependant on the cable company for funds to being 100% self-sufficient. They were able to get some large grants from local corporations and were very active in doing promotion and fundraising. Shaffer distributed two articles. One claimed that even though there a are number of news channels there is actually very little news. Shaffer said that the surveys the city conducted in 2000 and 2004 showed that the community wantes more local news programs. The other article dealt with the FCC's desire to loosen ownership rules to permit greater concentration in media ownership. The article noted that ownership of Iowa media is largely in the hands of distant owners. PROMOTION AND SPONSORSHIP Shaffer said that initial investigations into the possibility of getting sponsorships from the community for channels 4 and 5 have been undertaken-much like sponsored programs on PBS and WSUI, Shaffer distributed a list of access channels around the county that have underwriting programs. Shaffer distributed a sample of underwriting guidelines from a station in Massachusetts that outlined their procedures. Shaffer has talked to the City Attorney's office which wrote an opinion that an underwriting program could be undertaken given certain rules were followed. Shaffer distributed a copy of the underwriting guidelines that were developed and a list of programming that local organizations may be interested in sponsoring. What would be needed at this point is the staff time necessary to talk to possible sponsors. Shaffer said that given the tenuous political and legal conditions it is not assured that funding for access operations will always be there and the local access providers need to be considering alternatives ways of being funded. Wieting asked if underwriters did come forward and supported the Division, would the City again look to the cable budget as a source ofrevenue. Shaffer said he hopes not, but there are no guarantees. Hagen asked if each channel would develop their own sponsorship program. Shaffer said they might develop separate programs or could work jointly. Hagen said that if a strong program were developed it could mitigate the impact of any legislation that might cause operations to be limited. Wieting said that you would need to show a benefit to sponsors and the viewership numbers presented previously could demonstrate that their message would get to the community. Hagen asked about fundraisers and noted that P A TV has had fundraisers. Hagen asked if much money could be made in this way. Shaffer said PATV's fundraisers usually gross between $300-500. Shaffer distributed a list of the ways the Cable Division promoted programming. Among these are information presented on the channel itself, ads and listings in the Press Citizen and Gazette, the web site, PSA's provided by Mediacom, paid digital tier program guide listings, paid ads on the scroll on the Weather Channel, news releases, appearances on local radio talk shows, a brochure, signs on the city buses. Water bill inserts are also being considered. COMMUNICATING WITH CITY COUNCIL Helling distributed a list of ways the Commission might better communicate with the City Council based on his experience with elected officials telling him what they need to know to make decisions. Helling said it is important to realize that you're not communicating well with elected officials because you haven't achieved the results you desire. One on one conversations and meetings with individual members are a possibility. More formal memos and emails are certainly a possibility as are letters from the Commission to the Council. Direct communication during the public time at a Council meeting is also available. There is a period in January when the Council sets aside time for each Commission to address the Council regarding budget issues. In communicating effectively with elected officials it is important to understand that there are conflicting demands and priorities they are forced to deal with. It's best not to focus on too may different issues that aren't related in a single communication. Also, rather than general statements it is best to deal with specific instances or situations. When framing the issue don't assume elected officials are well informed about an issue. It's common to assume they know more about an issue than they actually do. It is important to provide enough detail so they can adequately understand the issue, but also be concise and logical. Be sure to tell them specifically what result you wish or what you want them to do. Listen carefully to the feedback they provide. Helling said the Commission has done a good job communicating with the City Council. NEW TECHNOLOGIES Crawley gave a demonstration ofInfoVision. Crawley said that InfoVision went on the air in 1986. All the content was developed by the staff. Last year a significant update was introduced, called Info Vision X, which uses a Macintosh computer and interfaces with the playback system of channel 4. InfoVision X allows the incorporation of the World Wide Web content directly. Crawley gave a demonstration of how a user operates the system. One feature allows callers to choose the Internet radio stations that provides background audio. Another new feature is the incorporation of streaming video of selected portions of video programming such as the City Council meetings or the Video Voter Project. Coleman distributed a handout with a summary of the Community Television Service. Coleman provided some comments from some of the CTS clients reflecting their appreciation and utility of the service. Coleman said the CTS was created as a result of information gathered during the refranchising process in 1996 that showed non- profits desired to make use of local cable programming but lack staff and time to make use of PATV. The CTS provides free video and media production services to nonprofit organizations in the area. The CTS tapes a large number of events, meetings, forums, and panel discussions for clients to help them get their message out. The CTS also produces what are called project videos, which are more complicated and time consuming. Public Service Announcements, studio shoots, and informational programs are typical of these programs. Coleman showed some excerpts of programs. Additionally, promotional video screens to run between programs are created. CTS programs are played back on all of the local access channels. Some ofthe project videos are used by the clients as a marketing tool to raise funds or for training purposes. Sometimes the PSAs are distributed by the clients to other broadcast and cable outlets for playback. One PSA is being used in the movie theaters. Hagen asked about funding. Shaffer said the pass-though fund pays for the CTS. The Cable division provides additional support. Mekies asked ifthere was more funding available how the CTS might enhance services. Coleman said that he would like to offer more of the shorter, more intensive project videos. Crawley noted that there is a convergence taking place between what is going on to your TV and what is available by computer. As an example, two years ago you could buy a DVD ofthe program Lost after the end of the first season. Last year you could download each episode from iTunes immediately after an episode was finished. This year you can go to the CBS website and watch the program there. Younger people are spending more time on UTube than watching cable TV. They are much more interested in finding programming on their computer that they can watch when they want to watch it. One challenge for the division is to make more programming available on the web. There are limitations on the amount of programming that can be made available due to bandwidth limitations. The cost of bandwidth is going down. For about $6,000 per year the division could purchase enough bandwidth to stream the City Council meetings live and have 500 hours of programs stored on their server. PBS demonstrates how the web can provide support materials for video programs. For instance, additional background information on the program topic such as round-table discussions and other content is available on the web. The first step to making that kind of material available is underway for City Channel 4 with efforts to create an enhanced web-based program schedule. For example, a program on the Iowa City Foreign Relations Council would have a link to their web page, documents from the event, contact information, and information about the speaker. Mekies said that these types of programs serve as good justification to try and get funding back from the general fund by stressing the need for investment to stay abreast ofthe times. CONSUMER ISSUES Shaffer distributed a chart showing the rates charged in various communities around Iowa that showed that Iowa City is about in the middle. A second chart showed the rates for the past 10 years. Shaffer noted that the basic tier rates have increased at a slower rate than the expanded basic tier and that in the past few years has been relatively stable. This is due to the fact that the City regulates basic tier rates. Shaffer said that the contact information for him which is listed on consumer bills is quite small and the City has requested Mediacom to increase the font size. Mediacom has said that until changes can be made by their billing company that it is very difficult to make such a change. Mekies said that Mediacom could do a much better job with providing community-specific information on their web site and suggested the MidAmerican energy company website as a good example. Shaffer said that Mediacom's phone response time continues to be a problem area. ADJOURNMENT Parker moved and Wieting seconded a motion to adjourn. The motion passed unanimously. Adjournment was at 7:15 p.m. TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeling Dale Kimberly Saul Meikes Brett Castillo Terry Smith Jim Pusaek Thrower 6/2/03 X X X X X 7/28/03 X X X X X 8/25/03 X X X X ole 9/22/03 X X X X ole 10/27/03 X X X X ole 11/24/03 X X ole X x 12/15/03 ole ole x x x 112/04 x ole x x x 1/26/04 x x x x x 2/23/04 x ole x ole x 3/22/04 x x x x x 41 26/04 x x x x O/C 5/24/04 x x O/C x x 6/28/04 x x x ole x 7/26/04 ole x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet 9/27/04 X X X X X 10/25/04 X X 11/04 Did not meet Did not meet Did not meet Did not meet Did not meet X X X X X 12/20/04 1124105 X X X X X 2/28/05 X X X X Garv Hagen 3/8105 X X X X X 3/25/05 X 0 X X X 4/25/05 x ole X X X 5/23/05 X 0 x vaeanev X James X x Bebe x Ehrmann Balantvne 6/27/05 X x X X X x Michael Chritians 7/25/05 0 X X X X 9/26/05 0 X X 0 X 10/31/05 X X ole X X 11/28/05 X X X X X 1123106 ole X X 0 X 2.27/06 X X X 0 X 3/27/06 ole X X John X Weaterson X 4/24/06 X X X X X 5/22/06 0 x x/o 0 X 6/26/06 0 X Vacant 0 X Nick Parker 7/24/06 x x x X 8/24/06 X x M. Wietina ole X 9/25/06 x x x Ole x 10/23/06 x X x ole X 1 0/30/06 x x x vacant x 11/27/09 x x x x (X) = Present (0) = Absent (O/C) = Absent/Called (Excused) IOWA CITY TELECOMMUNICATIONS COMMISSION DRAFT MONDAY, NOVEMBER 27,2006--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY , ;;;1'66- MEMBERS PRESENT: Saul Mekies, Nicholas Parker, Margaret Wieting, Gary Hagen MEMBERS ABSENT: STAFF PRESENT: Drew Shaffer, Dale Helling, Bob Hardy OTHERS PRESENT: Kara Logsden, Kevin Hoyland, Josh Goding, Susan Rogusky, Craig O'Brien, Brett Gordon, Jon Koebrick, Laura Lowe RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Mekies suggested that the wifi hotspots in Iowa City be put on the Citychannel4 website and also added to the City of Iowa City website. Koebrick reported that Mediacom has filed a lawsuit against Sinclair requesting an injunction to keep KGAN on the system while the negotiaions move forward. Negotiations are being held today in the office of an FCC commissioner. Mediacom has also filed a complaint with the FCC that Sinclair has not negotiated in good faith. Mediacom's primary complaint is that Sinclair wants an all or nothing deal in which Mediacom would be forced to carry other stations as part of a retransmission consent agreement rather than as a must-carry station. This was the basis ofthe anti-trust lawsuit. After the suit was filed Sinclair changed its negotiating position to being willing to discuss retransmission consent payment on a per channel basis. The FCC is taking public comment on the issue. Mediacom has offered to compensate Sinclair for KGAN at the same rate as the other higher-rated broadcasters in the market but Sinclair has refused. Mediacom offered terms matching the most favorable to broadcasters in any of their 40 retransmission consent agreements but Sinclair declined. Mediacom offered to agree to terms Sinclair has in contracts with Comcast and Insight. Sinclair declined. Mediacom and Sinclair are far apart in the amount of money Mediacom is willing to pay. IfMediacom were to agree to a monthly cash for carriage agreement it would result in similar terms for the other broadcasters in the next round of retransmission consent agreements, effectively increasing retransmission costs by a factor of four. Koebrick said that there is a small chance that the CBS affiliate in the Quad Cities could be added to the channel line-up, but it would add significant copyright costs, as Mediacom would have to pay copyright costs for a six- month period even if the channel was only on the system for one day. Wieting asked if Mediacom has seen a drop in subscribers due to the Sinclair advertisements and the discount provided consumers who subscribe to a satellite service. Koebrick said there has been some but it has not been significant. Koebrick said both companies are approaching the situation based on principles, which does not lend itself to easy resolution. If Mediacom were to add the Quad Cities CBS affiliate there would be no time limit it could be carried, but most of the programming would be duplicated ifKGAN were on the system and it would add costs and take channel space on the basic tier, which is in short supply. Mekies said that Mediacom could utilize their website to better communicate with the public on this issue as well as other issues. Hoyland introduced Laura Lowe who will be the schools web designer and video production specialist. Lowe said she will start January 2. Hagen said he his glad that school district has hired someone to help the school channel develop to its potential. Shaffer said that he and Brau attended a meeting in Des Moines with representatives from Des Moines, West Des Moines, Dubuque, Anamosa, Ames, Davenport, and the Iowa League of Cities staff regarding legislation likely to be proposed that would establish a statewide cable TV franchising system. Representatives from Qwest and Mediacom were present. APPROVAL OF MINUTES Hagen moved and Parker seconded a motion to approve the corrected October 23, 2006 minutes. The minutes were approved unanimously. ANNOUNCEMENTS OF COMMISSIONERS Mekies noted that the December meeting is scheduled for Christmas. Parker suggesting moving the meeting up to December 18 and the Commission agreed. Mekies suggested that the wifi hotspots in Iowa City be put on the Citychannel4 website and also added to the City of Iowa City website. Parker thanked Mekies for his work on the Commission retreat. It was very productive and the Commission should consider having one on a yearly basis. Mekies thanked the City Cable TV Division staff for their work on the retreat. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer referred to the complaint report in the meeting packet and noted that there were many complaints regarding the Sinclair/Mediacom contract dispute. All complaints that could be resolved have been. MEDIACOM REPORT Koebrick reported that Mediacom has filed a lawsuit against Sinclair requesting an injunction to keep KGAN on the system while negotiations move forward. Sinclair requested dismissal of the suit, which was denied. Negotiations are being held today in the office of an FCC commissioner. Mediacom has also filed a complaint with the FCC the Sinclair has not negotiated in good faith. Mediacom's primary complaint is that Sinclair wants an all or nothing deal in which Mediacom would be forced to carry other stations as part of a retransmission consent agreement rather than as a must-carry station. This was the basis of the anti-trust lawsuit. After the suit was filed Sinclair changed its negotiating position to being willing to discuss retransmission consent payment on a per channel basis. The FCC is taking public comment on the issue. Mediacom has offered to compensate Sinclair for KGAN at the same rate as the other higher-rated broadcasters in the market but Sinclair has refused. Mediacom offered terms matching the most favorable to broadcasters in any of their 40 retransmission consent agreements but Sinclair declined. Mediacom offered to agree to terms Sinclair has in contracts with Comcast and Insight. Sinclair declined. Mediacom and Sinclair are far apart in the amount of money Mediacom is willing to pay. If Mediacom were to agree to a monthly cash for carriage agreement it would result in similar terms for the other broadcasters in the next round of retransmission consent agreements, effectively increasing retransmission costs by a factor off our. Koebrick said that there is a small chance that the CBS affiliate in the Quad Cities could be added to the channel line-up, but it would add significant copyright costs, as Mediacom would have to pay copyright costs for a six- month period even if the channel was only on the system for one day. Wieting asked if Mediacom has seen a drop in subscribers due to the Sinclair advertisements and the discount provided consumers who subscribe to a satellite service. Koebrick said there has been some but it has not been significant. Koebrick said both companies are approaching the situation based on principles, which does not lend itselfto easy resolution. If Mediacom were to add the Quad Cities CBS affiliate there would be no time limit it could be carried, but most of the programming would be duplicated ifKGAN were on the system and it would add costs and take channel space on the basic tier, which is in short supply. Mekies said that Mediacom could utilize their website to better communicate with the public on this issue as well as other issues. UNIVERSITY OF IOWA REPORT No representative was present. PATVREPORT Goding reported PATV will have their next Open Channel program next Wed., Nov. 29 at 8 p.m. On Dec. 2 P A TV will shoot a Native American celebration held at Hancher Auditorium. The next guidelines workshop will be held Sunday from 12 to 2 and a camera workshop will follow at 3. On Dec. 10 a basic editing class will be held and an advanced editing class will be held on Dec. 17. The next board meeting will be Dec. 21. PATV will be closed between Dec. 22 to Jan. 2. Goding said P ATV is concerned with the possibility of state legislation that would move franchising from municipalities to the state and will be working with the City Cable TV office and the Commission to mobilize citizens. SENIOR CENTER REPORT Rogusky distributed SCTV's program schedule. SCTV volunteers worked with students from the University Intermedia department on a project that involved making a video in seven days. The project was an opportunity for students and seniors to work together on a project and yielded some very interesting videos. KIRKWOOD COMMUNITY COLLEGE O'Brien noted that a written report was included in the meeting packet. Kirkwood has moved all playback to a digital server, which is about 500 hours. Kirkwood student productions will cablecast men's and women's basketball games in January. Arts programming is being taken off a satellite for playback and more PSAs are being used in between programs. IOWA CITY COMMUNITY SCHOOLS Hoyland introduced Laura Lowe who will be the schools web designer and video production specialist. Lowe said she will start January 2. Hagen said he his glad that school district has hired someone to help the school channel develop to its potential. Mekies suggested that Lowe review the letters the Commission has sent to the school board as they summarize the concerns the Commission has had with the school channel. LffiRARY REPORT Logsden said the library is almost ready to move to their new digital server. The library will be changing their programming strategy. All programs will be put in one of ten categories and a program category will be scheduled for a programming block. This will permit a general program schedule to be publicized that would indicate what program category will play when. There were many programs taped in the fall that are now being edited and prepared for cablecast. North Liberty requested copies of the Community Reading program for cablecasting on the North Liberty channel. CITY MEDIA UNIT REPORT Hardy reported that the Media Unit and the Community Television Service have been catching up from the large number of programs produced around the election season. The new playback system continues to be fine-tuned. The Community Television Service recently shot a program that included posters drawn by children. The posters were made available on Info Vision. This represents a way InfoVision can be used to enhance video programming. The Community Television Service has been taping the Foreign Relations Council events. Upcoming programs include the Historic Preservation Awards and a holiday concert at the Englert Theater. CABLE ADMINISTRATOR REPORT Shaffer said the opening on the Commission will be announced at the next City Council meeting and that people can apply anytime before January 3. Applications are available from the City Clerk and on the City's website. CTG PROPOSAL Logsden referred to the annual funding proposal included in the meeting packet. Hagen asked why the schools did not receive anything. Hoyland said the schools did not submit a proposal. Parker moved and Hagen seconded a motion to approve the CTG proposal. The motion passed unanimously. IOWA LEAGUE OF CITIES MEETING Shaffer said that he and Brau attended a meeting in Des Moines with representatives from Des Moines, West Des Moines, Dubuque, Anamosa, Ames, Davenport, and the Iowa League of Cities staff regarding legislation likely to be proposed that could establish a statewide cable TV franchising system. The group met with representatives from Qwest and Mediacom. The League of Cities group discussed strategy and will be meeting again. Shaffer said his impression is that Qwest's major concern is not having to build out their system so all members of a community could receive service. Support for the legislation crosses party lines. Conference calls with the Alliance for Community Media and the National Association of Telecommunications Officers and Advisors have been held to share information on how the telephone companies are approaching the legislatures in states across the country where such legislation has been introduced. As far as national legislation, John Dingall is the chair of the House Commerce Committee and has not been a supporter of the kind oflegislation promoted by the telephone companies in the last session. The Cable TV Office will continue work on these issues over the coming year. MEDIACOMlSINCLAIR DISPUTE Parker said Koebrick's detailing oftheir offers to Sinclair were instructive. Hagen said the Commission doesn't have much impact on the issue and needs to be neutral between the two parties. Shaffer said the City sent letters to both Mediacom and Sinclair as well as the FCC stressing the detrimental impact losing a CBS channel would have on the community. Shaffer said Koebrick has agreed to an offer by Shaffer to participate in a cable TV program about the issue. Sinclair has not yet responded to the offer. TOUR OF MEDIACOM FACILITIES It was agreed to discuss dates and times after the start of the new year. RETREAT COMMENTS AND FEEDBACK Hagen said the retreat was very productive and thought it went very well. Hagen said that it may be productive to have retreats 1-2 times a year. ADJOURNMENT Wieting moved and Parker seconded a motion to adjourn. The motion passed unanimously. Respectfully submitted, Drew Shaffer Cable TV Administrator TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Date Kimberly Saul Meikes Brett Castillo Terry Smith Jim Pusaek Thrower 6/2/03 X X X X X 7/28/03 X X X X X 8/25/03 X X X X ole 9/22/03 X X X X ole 10/27/03 X X X X ole 11/24/03 X X ole X X 12/15/03 ole ole X x x 112/04 x ole x x x 1/26/04 x x x x x 2/23/04 x ole x ole x 3/22/04 x x x x x 41 26/04 x x x x O/C 5/24/04 x x O/C x x 6/28/04 x x x ole x 7/26/04 ole x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet 9/27/04 X X X X X 10/25/04 X X 11/04 Did not meet Did not meet Did not meet Did not meet Did not meet X X X X X 12/20104 1124105 X X X X X 2/28/05 X X X X Garv Hagen 3/8105 X X X X X 3/25/05 X 0 X X X 4/25/05 x ole X X X 5/23/05 X 0 x vaeanev X James X x Bebe x Ehrmann Balantvne 6/27/05 X x X X X x Michael Chritians 7/25/05 0 X X X X. 9/26/05 0 X X 0 X 10/31/05 X X ole X X 11/28/05 X X X X X 1123106 ole X X 0 X 2.27/06 X X X 0 X 3/27/06 ole X X John X Weaterson X 4/24/06 X X X X X 5/22/06 0 x xlo 0 X 6/26/06 0 X Vacant 0 X Nick Parker 7/24/06 x x x X 8/24/06 X x M. Wietina ole X 9/25/06 x x x Ole X 10/23/06 x X x ole X 10/30/06 x x x vacant X 11/27/09 x x x x (X) = Present (0) = Absent (O/C) = Absent/Called (Excused) DE[ MINUTES PARKS AND RECREA nON COMMISSION DECEMBER 13, 2006 DRAFT MEMBERS PRESENT: Craig Gustaveson, Judith Klink, Margaret Loomer, Ryan O'Leary, Matt Pacha, Jerry Raaz, Phil Reisetter, John Watson, John Westefeld MEMBERS ABSENT: None STAFF PRESENT: Terry Trueblood, Mike Moran, Terry Robinson GUESTS PRESENT: Del Holland RECOMMENDATIONS TO COUNCIL: Moved by Raaz, seconded by Klink. to suuuort the urouosed cauital imurovement ulan as recommended by the CIP committee. Unanimous. Move by Pacha, seconded by Westefeld to recommend adoption of the Recreation Division fees and charl!es for FYOS and tentative proposals for FY09 and FYIO as presented. Unanimous. OTHER FORMAL ACTION TAKEN Moved bv Klink, seconded by Pacha. to auurove the November S, 2006 minutes as written. Unanimous. Moved by Reisetter, seconded by Raaz to elect Matt Pacha as Chair and John Westefeld as Vice-chair for 2007 and 200S. Unanimous. PUBLIC DISCUSSION: No public discussion. CONSIDERATION OF PROPOSED RECREATION FEES AND CHARGES FOR FYOS: The commission was provided with a draft of the Recreation Division fees and charges proposed for FY08 and tentative proposals for FY09 and FYIO. Trueblood reviewed the proposed fee increases with the Commission. He noted that there were 67 increases out of 94 fees with one drop in fees. A question was asked about the swim pass fees, and why they dropped significantly in FY05.. He explained that at that time it was determined that our pass fees were considerably higher than most others around the state, so the decision was made to reduce them and freeze . them for a period of time. Small increases are being recommended for FY08. Parks and Recreation Commission December 13, 2006 Page 2 of 6 Raaz inquired about low income discounts. Trueblood noted that we do offer a 50% discount on most recreation programs to those who qualify. Moran noted that the low income guidelines are based on 130% of the poverty guidelines, which is the same criteria the schools use for their free/reduced lunch program. There is a simple form filled out by the customer at the time of registration. These forms are randomly reviewed for accuracy. Moved by Pacha. seconded by Westefeld. to recommend adoption of the Recreation Division Fees and Charl!es proposed for FY08 and tentative proposals for FY09 and FYIO as presented. Unanimous. UPDATE ON PROPOSED CAPITAL IMPROVEMENT BUDGET, FY08-FYll: Trueblood directed the Commission's attention to the priorities included in their packets. He noted that the Butler Bridge Pedestrian/Bike trail was added to this list conditionally; the project will proceed only if federal funds are approved. O'Leary asked about the status of item #74, Chauncey Swan Fountain, on the Capital Improvement unfunded list. Trueblood noted that this is the old fountain from City Plaza. It is in storage at this time, and to make it an operable fountain again is quite costly. Trueblood noted that the Court Hill project is funded largely by state DOT funds. As such Trueblood stated that the project would begin later than expected, probably next fall. Del Holland noted that the neighborhood meetings regarding the trail have gone very well with much support from the community. The Commission asked that a letter be drafted to the City Council, which explains the importance of the Commission's highest ranked capital improvement request. . . construction of a pedestrianlbicycle bridge from Rocky Shore Drive to Peninsula Park. Moved by Raaz, seconded by Klink. to support the proposed capital improvement plan as recommended by the CIP committee. Unanimous. CONSIDER NOMINATION OF OFFICERS FOR 2007: Gustaveson indicated there had not been a nominating committee officially appointed, as has typically been done in the past, but also noted this is not required. He spoke with outgoing Commissioner, Judith Klink, and received concurrence from Pacha and Westefeld to present the following slate to serve two-year terms: Chair - Matt Pacha; Vice-chair - John Westefeld. He noted that if the Commission was uncomfortable with this approach, a nominating committee could be appointed at this meeting, with a slate to be presented at the January meeting. Parks and Recreation Commission December 13, 2006 Page 3 of 6 Moved bv Reisetter. seconded bv Raaz. to elect Matt Pacha as Chair and John Westefeld as Vice-Chair for 2007 and 2008. Unanimous. RECOGNITION OF OUTGOING COMMISSIONER. JUDITH KLINK: Judith Klink presented the Commission with an outgoing speech that included her thoughts on her past terms on the Commission. Some of the proj ects she highlighted included the changes in City Park, and noted that while the boathouse proposed for Terrell Mill Park will make this park more crowded she hopes that the joy of boating on the river will compensate. She also mentioned the construction of the skate park and how her students had written papers on the joys of skateboarding and how the sport has helped many kids find new focus for their lives. She talked about the popularity of the bocce courts, and how the placement of the angel statue has not attracted the negative attention she feared it would, and it was good that the memorial policy was a result of Commission discussions about the statue. She was thrilled to support the addition of the Riverside Festival Stage. She was involved with the early talks about the Peninsula and Waterworks Parks. She mentioned that while the dog park and disc golf course had not fit into her vision of fields of prairie grass, both have obviously been a great success. For the future she would like to see placement of some shaded resting points at Waterworks Park. She stated that she is very happy that the Butler House has been preserved and is excited that perhaps some day it will become a nature center or perhaps a place for weddings. She would also like to see the log cabins in City Park restored. She noted her pleasure in having Harlocke Hill Park in her neighborhood and would like to see a trail placed between Harlocke Hill and Benton Hill Parks. The refurbishment of Brookland Park has been a very positive change as well. She stated that her involvement on the Commission has made her more aware of what goes on in other parts of the country. She talked about the European pedestrian and bike trails and their swimming parks and hopes that we can learn from them in our future endeavors. She feels that the purchasing of the Sand Lake Recreation area was a fabulous move. She would like the city to consider the Roadside Trust Fund for prairie plantings for the edge of Waterworks Park along the interstate. She discussed how pleased she is with the Parks and Recreation staff and voiced her support of the need for more staff. She would like to see the relationship between the Iowa City School District and the City continue to improve. She mentioned that other highlights during her eight years have been meeting and getting to know Marilyn Kriz, and shopping at the Farmer's Market that Tammy now organizes. The annual tour was always something she looked forward too. Art in the park has been a super program and the visit of Mr. Dane and his son and the news of their future donation of parkland close to the airport is very exciting to her. She commented on how attractive the Recreation Activities guide has become. She would like to see more of the Commission achievements publicized. Klink has recently joined the Arthritis Foundation Water Program through the Recreation Division. She has met recently with staff regarding garlic mustard where they discussed their plans to educate people and recruit help to combat it in the parks. She distributed a hand out on winter treatment of garlic mustard. She thanked the staff and fellow commissioners, present and past, for a very good eight years and feels that she has given so little but gained so much. Trueblood presented Klink with some parting gifts and a certificate for her service. He expressed his appreciation for her years of service. Gustaveson also spoke and reiterated his appreciation for her work on the Commission. Parks and Recreation Commission December 13, 2006 Page 4 016 COMMISSION TIME Westefeld thanked the Commission for their flexibility with his schedule over the last several months. He noted again how wonderful the Peninsula and Waterworks Parks are, and mentioned how proud the staff should be for these facilities. He thanked Klink for her years of service on the Commission as well. O'Leary mentioned how attractive the Recreation Center windows are. He also noted that the refurbishing project at Brookland Park looks exceptional. He reiterated his great desire to see the boathouse, if constructed, open for public use feeling that this will be a wonderful asset to the community. Pacha thanked Klink for her years of service, the many good discussions and her team player attitude while serving on the Commission. He also mentioned that he recently spoke with a University staff person who seemed to be pretty certain that the developers of the boathouse will be encouraging public use of this facility. Loomer also stated her support of making the boathouse open to the public. She also thanked Klink for her time and hard work on the Commission. Raaz brought copies of a couple of newspaper articles. One article talked about the hiring of RDG Design to develop a Master Plan for North Liberty. He also shared an article stating that the City will be contributing $63,000 towards a recycling master plan. He felt encouraged that there may be funds available for the help in developing a Parks and Recreation Master Plan. CHAIR'S REPORT Gustaveson, at the request of an Iowa City bicycle club, asked if it is possible to donate money to the Foundation and earmark it specifically for trail construction. Trueblood said that this is possible. Gustaveson also noted that in a recent conversation with Regenia Bailey he got the impression that it was the general consensus of the City Council that they too would like to see the boathouse open to the public. DIRECTOR'S REPORT Trueblood again thanked Klink for her eight years of service on the Commission. He also mentioned that David Bourgeois is the newly appointed Commissioner. Waterworks Fishing Pier: Design work is proceeding and nearly complete. Festival Stage Proiect: Trueblood announced that the public hearing and approval of plans and specifications for the Riverside Festival Stage improvements project is scheduled for next Council meeting on January 9, 2007. Bids will be opened January 31, 2007. Parks and Recreation Commission December 13, 2006 Page 5 of 6 Brookland Park Re-develooment: This project is near completion with installation of the shelter and playground to be done in-house. Citv Park Waterline: This project is complete. Robinson noted that this will make for much more efficient filling of the pool next season as well as improved water pressure throughout the p;rrk. Holiday Farmers Market: This event was a great success; Tammy Neumann reported that one vendor noted that her sales were higher for that one day than they are for a month of regular markets. Neumann noted that the plan is to schedule two Holiday Markets next season. Attendance was estimated at 700 to 1,000. Water Pipe Breakage: There was a water pipe that broke in the Recreation Center on Friday, December 8. This was believed to have been caused by exposure to the cold during construction. Cell Phone Tower: There are no new developments on this at this time. Trueblood noted that there is a committee in the process of developing a policy for cell phone tower placement so does not expect any movement on the Verizon request until that plan is complete. Disc Golf: The disc golf volunteers have built a very nice kiosk at the course. ADJOURNMENT Moved bv Reisetter, seconded bv Pacha to adiourn the meetinl! at 6:25 p.m. Unanimous Parks and Recreation Commission December 13, 2006 Page 6 of6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2006 TERM NAME EXPIRES 1/11 2/8 3/8 4/12 5/10 6/14 7/19 8/9 9/13 10/11 11/8 12/13 Craig Gustaveson 1/1/07 X X X X X OlE OlE X X NM X X Judith Klink 1/1/07 OlE X X OlE X X X X X NM X X Margaret Loomer 1/1/08 X X X X X X X OlE X NM X X Ryan O'Leary 1/1/10 X X X X X X X X X NM X X Matt Pacha 1/1/09 X X X OlE OlE X X OlE X NM X X Jerry Raaz 1/1/08 X X X X X X X X X NM X X Phil Reisetter 1/1/09 OlE X OlE X X X OlE X X NM X X Johu 1/1/07 Watson X OlE X X X X X X X NM X X ",ohn Westefeld 1/1/10 X X X X X X OlE OlE OlE NM OlE X KEY: X= 0= OlE = NM= LQ= Present Absent Abseut/Excused No meeting No meeting due to lack of quorum Not a Member 1 MINUTES lOW A CITY HUMAN RIGHTS COMMISSION TUESDAY, December 19, 2006 LOBBY CONFERENCE ROOM, CITY HALL PRELIMINARY [JE[ Members Present: Bev Witwer, Sara Baird, Paul Retish, Scott King, Martha Luharoff, Kate Karacay, Geoff Wilming, Sehee Foss, Lisa Beckmann. Staff Present: Stefanie Bowers Others Present: Dorothy Simpson-Taylor Call to Order Beckmann called the meeting to order at 7:00 p.m Consideration of the Minutes of the November 28. 2006 meeting . MOTION: Witwer moved to accept the minutes as submitted, and Baird seconded. The motion passed on a vote of9-0. Dorothv Simoson- Tavlor Simpson-Taylor, Resource Director of the Office of Equal Opportunity at the University ofIowa, discussed the various programs she has coordinated to aid the community towards tolerance and understanding. The Commission formed a sub-committee (Baird, Lubaroff and Witwer) with Simpson-Taylor to develop joint programs between the two offices. Youth Awards Commissioners voted to hold the A wards on April 24. MOTION: Witwer moved to accept the date and King seconded. The motion passed on a vote of 9-0. Human Rights Breakfast Soeaker and Date Commissioners picked two dates-October 18 or October 25 to possibly hold the Breakfast and also developed a list of possible speakers. Bowers will look into the availability of the selected speakers. International Non-Native Soeakers Pamohlet King hopes to have final copies available to distribute at Cultural Diversity Day in February. Relational Al!l!ression Event could not be held at the Iowa City Public Library because the producers of the program plan on charging admission. Commissioners would like to give small financial scholarships to those who would like to attend but will defer voting on the financial amount because more information is needed from the producers. Commissioners voted to name these scholarships after past Coordinator Heather Shank. MOTION: Wilming moved to name after Shank and Lubaroff seconded. The motion passed on a vote of9-0. Read Cases Commissioners read two cases. Reoorts of Commissioners Retish reported on the economic difficulties of students in the Iowa City Community School District. Witwer discussed how she would like to bring visibility to Regency and the persons who live there. Wilming reported on the homeless overflow program conducted by local churches. Ad;ournment There being no further business before the Commission, Beckmann moved to adjourn. Retish seconded and the meeting was adjourned at 8:24 p.m Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2006 (Meetin Date TERM. NAME EXP. 1/24 2/28 3/28 4/25 5/23 6/27 7/25 8/22 9/26 10/24 11/28 12/19 Lisa Beckmann 1/1/07 X X X X NMN X X X X NM OlE X Q Paul Retish 1/1/07 OlE X X OlE NMN X X X X NM X X Q GeoffWilming 1/1/07 X X X X NMN OlE OlE X OlE NM X X Q Sara Baird 1/1/08 X X X X NMN X X X X NM X X Q Bev Witwer 1/1/08 X X X X NMN X X X X NM X X Q Scott King 1/1/08 X X X X NMN OlE X X X NM X X Q Martha 1/1/09 X X X X NMN OlE OlE OlE X NM X X Lubaroff Q Sehee Foss 1/1/09 X X X OlE NMN OlE OlE X OlE NM X X Q Kate Karacay 1/1/09 X X X OlE NMN X X X OlE NM X X Q " ". x = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member NMNQ - No meeting, no quorum [KEY: I '-- ~ i" , I'" 2 CALL TO ORDER: MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: STAFF ABSENT: OTHERS PRESENT: POLICE CITIZENS REVIEW BOARD MINUTES - December 18, 2006 DRAFT []1[ Chair Michael Larson called the meeting to order at 5:36 p.m. Candy Barnhill, Elizabeth Engel, Loren Horton Greg Roth Staff Kellie Tuttle Legal Counsel Catherine Pugh None RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR OLD BUSINESS NEW BUSINESS PUBLIC DISCUSSION BOARD INFORMATION STAFF INFORMATION EXECUTIVE SESSION Motion by Barnhill and seconded by Engel to adopt the consent calendar as presented or amended. . Minutes of the meeting on 12/05/06 . ICPD General Order 89-02 (Department Disciplinary Philosophy) . ICPD General Order 99-08 (In Car Recording Devices) Motion carried, 4/0, Roth absent. Citv Code Section 8-8-6(E) / Policv & Procedure for extension reauests -Motion by Barnhill and seconded by Horton to table the discussion until legal counsel was present. Motion carried, 4/0, Roth absent. None. None. None. None. Motion by Barnhill and seconded by Engel to adjourn into Executive Session based on Section 21.5(1 )(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies PCRB December 18, 2006 Page 2 including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Roth absent. Open session adjourned at 5:38 P.M. (Larson present for discussion of #06-04 and left the meeting due to a conflict of interest for #06-03.) REGULAR SESSION Returned to open session at 6:36 P.M. Motion by Horton and seconded by Barnhill to set the level of review for PCRB Complaint #06-04 to 8-8-7(B)(1)(a), on the record with no additional investigation. Motion carried, 3/0, Roth and Larson absent. MEETING SCHEDULE . January 9, 2007, 5:30 P.M., Lobby Conference Room . February 13, 2007, 5:30 P.M., Lobby Conference Room . March 13,2007, TBA, Lobby Conference Room . April 10, 2007, TBA, Lobby Conference Room ADJOURNMENT Motion for adjournment by Horton and seconded by Barnhill. Motion carried, 3/0, Roth and Larson absent. Meeting adjourned at 6:38 P.M. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2006 (Meetin2 Date) TERM 1/10 2/14 3/21 4/11 5/9 6/12 7/11 8/8 9/12 10/10 11/14 12/5 12/18 NAME EXP. Candy 9/1107 X X X NM X X X X X NM X X X I Barnbill I Elizabetb 9/1108 X OlE X NM X X X X X NM X X X Engel Loren 9/1108 X X X NM X X X X X NM X OlE X Horton Greg Rotb 9/1109 X X X NM X X OlE X X NM OlE X 0 Michael 9/1109 X OlE X NM X X X X X NM X X X Larson I I I KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting -- = Not a Member