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Home My WebLink About2007-01-11 Info Packet _.!..-.:. ! I;;:; I ~~~~Ilt --..;:.... _IIII'~-- -..- ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET January 11. 2007 MISCELLANEOUS I IP1 Tentative City Council Meetings and Work Session Agendas IP2 E-mail from Mayor Wilburn to Andy Fenneman and Ethan Brown: Kyoto Treaty IP3 Memorandum from the City Manager: Budget Questions FY08 IP4 Memorandum from the City Clerk: NCL 2007 Congressional City Conference IP5 Memorandum from the City Clerk: FY08 Community Event and Program Funding Applicant IP6 Memorandum from the City Engineer: US Highway 6 & Gilbert Street Intersection Improvements Update IP7 Memo from the Parks and Recreation Commission: Peninsula Park to Rocky Shore Drive Pedestrian Bridge IP8 Invitation: 2nd Annual Harvest-Heat Beach Party - January 20, 2007 PRELIMINARY/DRAFT MINUTES I IP9 Senior Center Commission: December 19. 2006 IP10 Historic Preservation Commission: December 14. 2006 IP11 Youth Advisory Commission: December 6. 2006 I = 1 -....= -~ ~~W!lllt --=--~ .....,~ --~ CiTY OF IOWA CiTY City Council Meeting Schedule and Work Session Agendas [ID January 10, 2007 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, JANUARY 15 Martin Luther King Day - Offices Closed Emma J. Harvat Hall . TUESDAY, JANUARY 16 8:00a-5:00p Special CIP Budget Work Session Emma J. Harvat Hall . MONDAY, JANUARY 22 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JANUARY 23 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, JANUARY 29 6:30p Special Budget Work Session Emma J. Harvat Hall . TUESDAY, JANUARY 30 7:00p Special Budget Work Session Emma J. Harvat Hall . MONDAY, FEBRUARY 5 6:30p City Conference Board Meeting Council Work Session . TUESDAY, FEBRUARY 6 7:00p Formal Council Meeting . MONDAY, FEBRUARY 19 Presidents' Day - Offices Closed Emma J. Harvat Hall Emma J. Harvat Hall Emma J. Harvat Hall . TUESDAY, FEBRUARY 20 6:30p City Conference Board Meeting 7:00p Formal Council Meeting Emma J. Harvat Hall Please pass on to Andy Fenneman and Ethan Brown, S ~ Marian Karr From: Ross Wilburn Sent: Thursday, January 04, 2007 1 :27 PM To: BaurLore@iccsdk12ia.us Cc: marian-karr@iowa-city.org; 'City Council; Rick Fosse Subject: Kyoto Treaty Please pass on to Andy Fenneman and Ethan Brown, S.E.Jr.High ECHO Club: Dear Andy and Ethan, Thanks for your correspondence about the Kyoto Treaty and your inquiry about greenhouse gases and global warming. Before I give you some additional history about why Iowa City did not appear in the list shown in An Inconvenient Truth, let me first say that I believe global warming is a serious issue and concern and is a real issue. I believe the data shown by our scientific community. Accordingly, I believe it is important that the City of Iowa City looks for ways to consider environmental initiatives and energy efficiency as a regular part of our planning and operations. In your e-mail, you pointed out that cities have been signing it as a way to show the President the importance of the issue of greenhouse gases and global warming. I am not convinced that the current administration is giving this issue enough consideration. Also, I recall some people in the President's administration trying to downplay some of the evidence presented by the scientific community. Therefore, I do not believe that the political statement of signing the Treaty will result in changes in policy and practice in the current administration. As you are aware, 2008 will be a Presidential year and the Iowa Caucus for both major political parties will be in January of 2008. During this year, our community and state will have multiple visits from Presidential candidates. This will be a great time for groups like yourself to ask questions of the Presidential candidates about their opinion on global warming and how their administration would address environmental concerns. If we as a community can commit to going further than the Kyoto Treaty's objectives (as called for in the US Mayors Climate Protection Agreement) then I would be willing to sign it and citizens can use that act to help in their questioning potential Presidential candidates. Before I signed a pledge such as The U.S. Mayors Climate Protection Agreement I have wanted to get an idea on how we as a city are doing in some of the areas mentioned in the agreement, so that we can set realistic goals and get an understanding about how some cities plan to monitor and measure some of the emissions (and the upfront cost of monitoring). You'll be pleased to know that some of the broad areas in the Mayor's agreement where we have taken positive strides include: 1. Promoting transportation options such as bicycle trails and use of public transit. 2. Increasing use of clean, alternative energy by recovering landfill methane for energy production and supporting use of waste to energy technology. 3. Practicing and promoting LEED programming or a similar system. 4. Promoting tree planning to increase shading and to absorb carbon dioxide. 5. Adopting and enforcing land use policies that reduce sprawl, preserve open space, and create compact, walkable, urban communities. Some of these strides have not been easy and the City Council has taken some political heat for approving a few of these items. For example, our newly revised and adopted zoning code contains elements designed specifically to address land use that reduces sprawl and encourages compact communities. This was a particularly divisive issue for the City Council and we continue to have pressure to remove or not enforce some of the guidelines. I believe having real examples of energy and environmental initiatives as part of our everyday work at the city to be the most important thing that we can do as a city A few specific examples of what we did just in 2006 include: . Sports lighting for efficiency and controlling spillage at our parkS . Our use of LED traffic signals (15 watts used instead of the 165 watt bulbs) saves us around $40,000/year . Our South Wastewater Sludge Heating System . Our methane recovery and usage at the landfill 1/4/2007 Please pass on to Andy Fenneman and Ethan Brown, S Page 2 of3 . Our planned eastside recycling center (a $2.3 Million dollar project) . Using 600,000 old tires for our drainage layer at the landfill . Our use of ethanol . Our composting programs which include using byproducts of bio diesel and a University of Iowa food waste pilot program . Our success with working with volunteers that included groups like the Friends of Ralston Creek that in one session removed 1,800 pounds of steei from the creek Ali of these and other efforts produced over $200,000 in savings in 2006 and had a direct positive impact on our environment. Rick Fosse, our Director of Public Works, and I would be glad to meet with your club to discuss other areas that we are working on. I think the final piece that I am working with city staff is to get an idea of monitoring systems and cost associated with monitoring emissions I think this is important is because I wouid want to get the city council to consider a resolution in support of the US Mayors Climate protection agreement before I sign. I think getting an approval from the city council in this area is important because there are direct budgetary implications to monitoring and direct politicai considerations about our local commitment in trying to exceed the Kyoto agreement goals. I want to make sure we have local commitment to fulfilling the goals of our current environmentai programs, policies, and projects that fulfill local initiative and expresses a clear intention to have a positive impact on our global environment. Finally, Iowa City is not a member of the US Conference of Mayors. We are dues paying members of another national group called the National League of Cities, which has similar networking, training, and advocacy functions. In addition, there is a state subsidiary called the Iowa League of Cities that we are active participants. The Conference of Mayors passed the resolution and signed it at their annual meeting. Since we are not members, I was not at their meeting to be part of the original group. I have not signed the agreement yet because of the reasons I have aiready mentioned. I do hope you choose to take me up on my offer to meet with our Director of Public Works and myself. Please let me know through your teacher if you are interested in getting together and Rick and I can try to find a date that will work for all of us. Sincerely, Ross Wilburn Mayor City of Iowa City From: Lore Baur [mailto:Baur.Lore@iccsd.k12.ia.us] Sent: Tuesday, January 02,20079:24 AM To: *City Council SUbject: Kyoto Treaty Dear Ross Wilburn, We would like to know if you have been approached about signing the Kyoto Treaty as a city. We recently watched Al Gore's movie, An Inconvenient Truth and saw a list of hundreds of US cities that have signed the treaty as a way of showing the President the importance of the issue of greenhouse gases and global warming. We found that Des Moines, Souix City, and Dubuque have signed the treaty. We also located an article from the pbs.org website about The National Convention of Mayors in June 2005 when 168 mayors committed their cities to the Kyoto Protocol. Please let us know your thoughts on this issue. Weare trying to find out more about what it entails to sign the agreement - if you have heard of it or know how we could find out more please let us know. 1/4/2007 Please pass on to Andy Fenneman and Ethan Brown, S Page 3 of3 Sincerely, Andy Fenneman Ethan Brown South East I.H. ECHO club 1/4/2007 I ~ j ~-A~~-r '-".. ..all.' ......... .. CITY OF IOWA CITY~ MEMORANDUM Date: January 9, 2007 City Council City Manager To: From: Re: Budget Questions FY08 1. Property Tax Rate. If the Council were to choose to reduce the tax rate from the proposed (08) 17.747 to the current (07) 17.297, it would require a reduction in General Fund expenditures or new revenues of $1 ,038,400. 2. Utility Replacement Tax. Attached report. 3. Proiects added to CIP from unfunded. Attachment 4. Pre-1986 sick-leave payout. The pre-1986 sick leave payout is an obligation of $230,882. We have assumed this liability as a routine part of our budgeting and not designated a specific reserve. Given the size of this liability and the very unlikely circumstances where all employees eligible retire/quit simultaneously, I believe paying out of our current operating budget remains a sound budget practice. 5. Desiqnated/Reserved Cash Balance. The question was raised as to the various accounts in the designated reserves and part of our overall cash balance calculation as found on page 19 in your budget document. At the very bottom of that page you will note the reserved designated cash balance estimate. The attached represents the makeup, that is, the various items incorporated into that specified reserve account. 6. Bond/Credit Ratinq. As prepared by Moody's, a list of the best management practices is attached. In a review of the credit rating information provided by Moody's, the three Aaa cities in Iowa (Iowa City, Ames, Cedar Rapids) have ayerage general fund cash balances of 37.4%. Moody's also provided that of the 101 Aaa rated communities in the United States, the average general fund balance is 29.2.%. I believe these numbers are supportive of the current 30% policy as it relates to our unrestricted cash reserves. January 9, 2007 Page 2 7. Condo Conversion Analvsis. Attachment 8. One (1) percent decline in commercial rollback calculation. Each 1 % equals $211,000 in lost revenue to General Funds. Attachment cc: Kevin O'Malley Deb Mansfield mgr/mem/bdgtquestions08.doc 2 The City's property tax requests for FY2008 through FY2010 including FY2007 FY2008 I ax Kate .ax "a,e $ needed to LEVIES per per Tax Levy Differential reduce levy Dollars $1,000 Dollars $1,000 rates General Fund Tax levies: General $18,164,328 8.100 $18,649,944 8.100 0.000 Transit 2,130,384 0.950 2,187,339 0.950 0.000 Tort Liability 820,400 0.366 944,056 0.410 0.044 Library 605,478 0.270 621,665 0.270 0.000 Subtotal: 21,720,590 9.686 22,403,004 9.730 0.044 Special Revenue Levies: Emergency 86,180 0.038 230,246 0.100 0.062 Employee Benefits 8,288,406 3.696 8,646,943 3.756 0.059 Subtotal: . 8,374,586 3.734 8,877,189 3.856 0.121 Debt Service 8,994,181 3.876 9,940,684 4.162 0.285 Total City Levy 39,089,357 17.297 41,220,877 17.747 0.451 I $ Prooertv Taxes: 1,037,673 % Change from 7.23% -2.44% 5.45% 2.61% orior year: Agland Levy 4,751 3.004 4,607 3.004 Total Prooertv Taxes 39,094,108 ---- 41 225,484 ---- Ratio equation Solve for X 230,246 0.10 x 0.451 .10x 103,840.95 x 1,038,409 - s. <~ ,.,- """",,,,>':, , ," ", . .,;,_",Mv.<:>0N^.,'..,......:,',.;....,~....":.,,..,' T~41 ~~A Widmt~ ~While the Iowa Legislature di not adopt legislation to deregulat7'f'he ~"electric utility industry in 2000, this matter may be reconsidered in the6~@ future. Regardless of the status of the proposed deregulation, cities are ~mpacted by the utility replacement tax (URT) adopted in 1998'@f$ "~;mplementation of the URT began with the 1999 assessments, impacting . fiscal year 2000-2001 budgets. This legislation has immediate and lasting ~pact on cities by the way it restructures the taxation of utility properties. ~l ois special report provides an overview of the utility replacement tax, its =efit;S~ on .. !l impa,sts on ci reVeD ~~.. ~~f1l IOWA LEAGUE Qf CITIES 317 SIXTH AVENUE SUITE 1400 DES MOINES, IA 50309-4111 (515) 244-7282 FAX (515) 244-0740 WEB SITE is www.iowaJeague,org " ~ -----_..,--_.__._------------_._-_..__._-~._-_...__._.-_._,._--._--_.,.._----_._._._---_.~_.- -------_._-_._-_.~- ,\ nticipating dcrcgulation;:fil;;:J&!!llil' In 1997 several state utility interests successfully convinced the Iowa Legislature that in order for them to compete in an anticipated deregulated retail market, the property taxes they paid to local taxing entities needed to be eliminated. They argued that utility companies located outside the jurisdiction of the state would be able to enter Iowa markets and undercut the local companies with lower rates because they would not be burdened with paying local property taxes even though they were using equipment owned by local companies. Fortunately, there was a recognition that the elimination of the revenues derived from the property taxes paid by utilities would have an adverse impact - in some cases a dramatic impact - on the local taxing bodies that relied on these revenues. The legislation enacted replaced the centrally assessed property tax on utilities with an excise tax based on the generation, transmission and distribution of electricity and natural gas, The statute specifically states that the utility replacement tax (URT) is to be applied in such a manner as "to preserve revenue neutrality and debt capacity of local governments and taxpayers." Utility property taxation prior to deregulation ~;~f . .'~~;:; One of the first changes made by the legislation is the process by which utility property is valued for, assessment. Utility property valuations prior to this legislation were performed on a centrally assessed valuation method that considered a utility's property value, income, stock value and debt cost. Essentially, the assessed value was based on the earnings of the utility. There was fluctuation in valuations, depending on consumer demand. For example, a warm winter and cool summer reduced demand and a utility's earnings and caused the property valuation to fall. A cold winter and hot summer increased demand and earnings and caused property valuation to rise. Once determined, the assessed values of utility properties were allocated to each taxing district on the basis of the number of customers, miles of transmission wires and presence of utility property. The allocated valuations were then included in the total taxable valuations provided to each taxing entity by the county assessor. The city applied its tax levy to utility valuations as they did to all taxable valuations of property. Although the purpose of the legislation is to replace property taxation of utilities with other taxes, some vestiges of property tax remain. As described later in this report, an assessed value of utility property will still be used to calculate a property tax equivalent which is used to determine distribution of tax revenues. There is also a need to maintain an assessed value of utility property for the purpose of calcu- lating bonding capacity. Local governments are allowed to borrow up to 5 percent of the assessed value of property within the jurisdiction. If utility property were removed from this calculation, there would be a loss of bonding capacity. The legislation requires that utility property be assessed, using a different system than the cen- trally assessed system, and applies a small rate as a state property tax. This latter step is necessitated by a ruling of the Iowa Supreme Court that valuation must actually be taxed if the valuation is counted for debt capacity purposes. lltility Replarcment Tax :~r('~ ,~~ , The URT consists of the following tax components: . A replacement generation tax of six hundredths of a cent ($0.0006) per kilowatt-hour of electricity generated (with certain specified exemptions). . A replacement transmission tax that is imposed on pole miles using a graduated fee scale determined by the amount of voltage transmitted. . A replacement delivery tax on gas and electricity at a rate determined by the director of the Iowa Department of Revenue and Finance (lDRF). Distribution Under this legislation. tbe IDR!' estimates the revenue that can be derived by the generation and transmission components and then calculates a per kilowatt rate (or per tberm rate for natural gas) necessary to charge for the delivery component. As noted earlier, tbe shift from property tax to the URT is intended to be "revenue neutral." In other words, the revenues that will be derived from tbe URT are to be equal to the revenue that could be derived from applying a property tax to utility property valuations. The delivery tax component represents approximately 75 percent to 80 percent of the total URT As previously noted, the generation and transmission components are based on established calculations that do not cbange. The revenues they generate are relatively stable. On the otber hand, the delivery component is designed to have the flexibility to generate the revenues needed to ensure that this excise tax generates revenue that is equal to the amount that could have been derived from utility property tax. The replacement delivery tax is based on the number of kilowatt hours of electricity delivered to consumers within each electric competitive service area during the tax year multiplied by the electric replacement delivery tax ratc. Replacement Delivery Tax ~ Number of kilowatt hours of Electricity delivered in tax year x Electric Replacement Delivery Tax Rate This is how the electric replacement delivery tax rate has been determined. First. the IDRF determined the average centrally assessed property tax liability allocated to electric service for each utility for the assessment years 1993 to 1997 baseil on the actual property taxes paid by the utilities. Next. based on actual information provided by the utilities, the IDRF calculated the amount that the generation and distribution components \vOllid ha\'c generated had the URT been in effect. These amounts were subtracted from the average centrally assessed property tax liability, which established the delivery tax component. Finally, the IDRF divided this delivery tax component hy the kilowatt-hours delivered during the calendar year 1998 to arrive at the electric rcplacement delivery tax ratc. 2 The replacement delivery tax component revenues are accumulated on an annual basis by multiplying the electric replacement delivery tax rate by the number of kilowatt-hours of electricity delivered to consumers within the electric competitive service area. It should be noted that the electric replacement delivery tax rate is set and does not change. The only increase in this tax revenue comes from the increases in consumer demand and increases in the deli very of electricity. Even this growth is limited. If the total taxable kilowatt-hours of electricity delivered changes by a threshold percentage from the average of the base year amounts during the immediately preceding five years, the tax rate imposed is recalculated by IDRE In most cases the threshold percentage is 10 percent. If the total kilowatt-hours in the current year changes more than 10 percent over the previous five-year average, the tax rate is recalculated to ensure that revenue derived from the delivery tax component does not increase more than 102 percent or decrease by more than 98 percent. The above process is also applied to the delivery of natural gas and is based on the number of therms of natural gas delivered. Changes in Utility Property Valuation Assessments'~:; t i While the property tax that utilities pay has been eliminated, the need for property valuations remains. First, utility property valuations are required so that they can be factored into the gross property valuations that are used to determine a city's constitutional debt capacity. This acts to ensure that cities' constitutional debt limits are preserved. In addition, the valuations are needed to calculate the property tax equivalents that serve as a basis for allocating the URT. These property tax equivalents will be discussed further below. As noted above, beginning in 1998, the process for determining valuations for utility properties was changed from one having a revenue basis, to one based on book value, which is defined in the statute as "acquisition cost less accumulated depreciation determined under generally accepted accounting principals." In order to ease the transition in valuation processes, the statute establishes a base year assessment value that is an average of the preexisting utility property valuations from January I, 1993, through January I, 1997. After January I, 1998, valuations will be based on the new book value assessment formula and adjusted on an annual basis. The assessed value adjustments will be applied to the total competitive service area of the utility, as opposed to individual taxing districts. This effectively means that a rapidly growing community adds to the valuations areawide and does not "capture" the utility valuations for its own taxing districts. Exception. There is an exception for what is termed a major addition. If a utility company acquires a building with an acquisition cost in excess of $10 million, an electric power generation plant with an acquisition cost in excess of $10 million, or a natural gas operating property with an acquisition cost exceeding $ I million, the valuation of that property is directly attributed to the valuation of the taxing district in which the addition is located. Allocation of the URT through the PropertY! if~ . As referenced earlier in the report, the property tax equivalents are the basis for allocating the URT to the various taxing entities. The property tax equivalent is determined by applying the tax levys reported by the taxing entities to the utility assessed valuations. This general allocation formula for a tax year shall allocate to each taxing district that portion of the replacement taxes owed in the same ratio as the property tax equivalents. Cities need to understand that if they increase their tax levy, for example by issuing debt or adding a new levy, there is not a corresponding increase in revenue from the URT. Instead, the city will derive a proportional share of the available URT. 3 Projects added to CIP in FY08 budget process: Moved from the Unfunded List: Mormon Trek - Left Turn Lanes FY09-2010 Ped. Bridge - Rocky Shore to Peninsula FY08 Not previouslv listed on the Unfunded List: Parking Elevator Upgrades FY09, 2011 Parking Garage Access Controls FY08-09 Parking Garage Maintenance & Repair FY07 - 2010 Eastside Recycling Center FY08 - 2010 Landfill Cell - FY09 FY09 Airport Runway 7-25 Rehab FY08 Airport Runway 7 - Parallel Taxiway FY09-2010 Airport Runway 12-30 Rehab FY2011 Airport Terminal Apron FY2011 College St. Streetscape FY08 Salt Storage Building FY08 Scott Blvd Pvmt Overlay / Roch-Court FY2011 Police Records & Comp.Aided Dispatch FY08-09 Metro-Area Wireless Broadband FY08 City Hall Emergency Generator FY08 Payroll & Human Resources Software FY08 Utility Billing Software FY08-09 Removed from CIP in FY08 budget process: Water Distribution Building FY06-07 3 $3,000,000 $1,300,000 $ 600,000 $ 430,000 $2,228,720 $2,307,921 $3,000,000 $1,120,100 $3,527,100 $1,205,750 $1,667,200 $ 100,000 $ 420,000 $ 400,000 $1,000,000 $ 500,000 $ 400,000 $ 500,000 $ 560,000 $1,000,000 \c) 1/4/2007 FY 2008 - 2010 Proposed Financial Plan General Fund - Designated I Reserved Cash Balance Estimation -c (j) ~ (j) Ul (j) 6/30/2006 6/30/2007 6/30/2008 6/30/2009 6/30/2010 c::: Account * Balance Est Bal Est Bal Est Bal Est Bal *** Reserved *** Library Equipment Replacement Reserve * 65,078 84,532 103,986 123,440 142,894 Park Land Acquisition Reserve * 179,555 81,616 59,891 39,447 47 Library Computer Replacement Reserve * 131,648 174,616 217,584 260,552 303,520 Park Land Development Reserve * 23,437 23,437 23,437 23,437 23,437 Bus Replacement Reserve * 427,605 191,452 686,482 1,119,417 1,489,174 Fire Equipment Replacement Reserve * 226,882 252,022 291,022 331,192 372,567 Restricted Cash (Deve/op/Constr Escrows) * 955,911 955,911 955,911 955,911 955,911 Moose LodgeJHwy 6 * 3,376 3,376 3,376 3,376 3,376 Silvercrest Sidewalk Assessment * 10,594 10,594 10,594 10,594 10,594 Scott 6 Sidewalk Assessment * 3,430 3,430 3,430 3,430 3,430 Total General Fund Reserves / Restricted. * .. $ 2,027,516 $ 1,780,986 $ 2,355,713 $ 2,870,796 $ 3,304,950 Relative Values of Best Management Practices in Bond/Credit Ratings Value 6 1. Fund balance reserve policy/working capital reserves 2. Multi-year financial forecasting 3. Quarterly financial reporting and monitoring 4. Contingency planning policies 5. Policies regarding non-recurring revenue 6. Depreciation of general fixed assets 7. Debt affordability reviews and policies 8. Pay-as-you-go capital funding policy 9. Rapid debt retirement policies of more than 65% in 10 years 10. Five-year Capital Improvement Plan integrating operating costs 11. Financial reporting award (GFOA, ASBO) 12. Budgeting award (GFOA, ASBO) GFOA = Government Finance Officers Association ASBO = Association for School Budgeting Officers mgr/ratings~list.doc very significant significant significant influential influential influential very significant significant significant influential influential influential 1 The total 2006 assessed value of condominiums owned by deedholders with more than one unit is $209,464,250. Taxes at the current rates on that value, with the residential rollback would be $3,647,925. $209,464,250 X 45.55!!6% (2006 residential rollback) $ 95,431,074 X .03822576 (2006-2007 tax rate) $ 3,647,925 We estimate that assessed values of residential condos in Iowa City are approximately 25 percent higher as condos than they would be as apartments. For example, if a 12 unit building were assessed as an apartment building and the assessment was $1,200,000 ($100,000 per apartment), its value as condos might be $125,000 per apartment ($1,500,000 tota!.) Therefore. lor our comparison we should probably reduce the value of the condos by 25% before we apply the commercial rollback and the tax rate. $209,464,250 . 1.25 $167,571.400 X 100% (2006 commercial rollback) $167,571,400 X .03822576 (2006-2007 tax rate) $ 6,405.544 That indicates a tax loss to all taxing bodies of $2,757,619. ($6.405,544 - $3,647,925 = $2,757,619) ~ Iowa City's portion of that is $1,248,190 ($167,571.400 - $95,431,074 = $72,140,326 X .01730225 = $1,248,190) .... <: 2006 1IlIIuatIon$"., Auditor Commercial Industrial RaIIro8ds Gas&Electrlc Other Utilities Total $ 1,069,506,880 $ 66,631,900 $ 819,399 $ 43.476,704 $ 9,738,452 $ 1,190,173,335 Rollback One percent $ 1,058,811,811 $ 65,965,581 $ 811,205 $ 43,041,937 $ 9,641,067 $ 1,178,271,602 Differential $ 10,695,069 $ 666,319 $ 8,194 $ 434,767 $ 97,385 $ 11,901,733 City tax levy rate of $17.75 $ 189,805 $ 11,825 $ 145 $ 7,716 $ 1,728 $ 211,220 GO I ~ j -....= -~ ~~ai;!:-r "=...... ..lID.' ...."..~ CITY OF IOWA CITyrn:J MEMORANDUM DATE: January 11, 2007 TO: Mayor and City Council Marian K. Karr, City Clerk ,,'\~ FROM: RE: NLC 2007 Congressional City Conference The National League of Cities Congressional City Conference will be held in Washington, D.C., March 10-14. The advance registration deadline is February 5th. Please contact me if you are interested in attending. The Conference will provide a range of education, networking, and strategy sessions to maximize the value of this event for city officials. This preliminary schedule provides an outline of major events during the conference to help delegates make travel plans. Saturday, March 10 9:00 a.m. -"'5:00 p.m. Leadership Training Seminars City Futures Panel ~teetings Orientation to the Conference for first Time i\ttendees Constituency and Special Group IvIeetings \:30 p.m. - 6:4\ p.m. \:30 p.m. -7:00 p.m. Sunday, lvlarch 11 0:()() a.m.-12:JO p.m, 9:00 a.m.-5:00 p.m. 130 p.m. - \:00 p.m 5:15 p.m. ~ 7:00 p.m Policy and !\dvocacy Committee lvlectings Community and Economic Development (eED) Information Technology and Communications (ITC) Transportation Infrastructure and Services (Tb) NLC Board of Directors ~.feetjng NLC Advisory Council Meeting Leadership Training Seminars Policy and Advocacy Committee \Ieetings Energy, Environment and Natural Resources (EE:\R) Finance, Administration, and Intergovernmental Relations (FAIR) Human Development (HD) Public Safety and Crime Prevention (PSCP) Constituency and Special Group \[eetings Monday, March 12 7:30 a,m, ~ 9:00 a,m. Celebrate Diversity Breakfast 9:00 a.m. -10:30 a.m. Opening General Session 10:45 a.m. ~ 12:15 p.m. Workshop Sessions 12: I 5p.rn. - 1 :30 p.m, Roundtable Networking and Lunch 1:45 p.m. - 3:15 p.m. \VorkshopSessions 3:30 p.m. - 4:30 p.m. General Session 5:00 p.m. - 6:30 p.m. State League Caucuses and Receptions Constituency and Special Group }'Aeetings/Events Tuesday, March 13 7JU a.m. - 9:0U a.m, Steering Committee \-Vork Sessions Community and Economic Development (CEO) Information Technology and Commul1lcations (ITe) Transportation Infrastructure and Services (TIS) General Session Workshop Sessions Roundtable Networking Lunch Closing General Session Steering Committee Work Sessions Energy. Environment and Natural Resources (EENR) Finance, Administration, and Intergovernmental Relations (FAIR) Human Development (HD) Public Safety and Crime Prevention (PSCP) City Futures Panel Meetings Other Committee i\leetings Shuttle Serviee to Metro for Lobhying on Capitol Hill State League Caucuses and Receptions Reception and The Capitol Steps 9:00 a.m. -10:30 a.m. 10:45 a.m, ~ 12:15 p.m. 12:30 p.m. - 2:00 p.m. 2:15 p.m. - 3:30 p.m. 345 p.m. - 5:30 p.m. 3:45 p.m. - 5:30 p.m. ilSp.m,-6:30p.rn. 6:30 p.m. - 8:00 p.m. Wednesday, March 14 7:00 a.m. --1100 a.m. Shuttle Service to Capltoll-liJl for Lobbying Special EVl.'l1ts Monday, Mllrrh12 Celebrate Diversity Breakfast 7:30 a.m.-9:00 a,m. Fee:$4U The ;~1 ,t annllal Cdehra[cDivcr:;ity BIe,Ma,! w1l1 feature a keynok 8peaker who will provide a perspective on "diversity" issues facing /\mcrica's cities and towns. The breakfa.;;;t is sponsored by five NLe constituency groups Tuesday, .\larch 13 Reception and 'The ( :apitol Steps 6:30 p.m. - 8:00p.m. The Capitol.Steps will perform on Tu<csday as pM! of <l confercnn:wrajl up tocnergizctlwdclcgates for (:ity Lobby Day' on \\/eJnesJay morning, This lroupe of former Congressional i:rnployecs provides hi-partisan fun tOl'evcryone Dates to Remember Fehruary ~, 2007. Deadline fur advance registration and housing requests. All requests must be pClsLmarked by this dak After this dat,,, alt dekgatcs must n:giskron-silc at higherralt's Februarv S, 2mJi. Deadline for Cancellations, Cancdlation lettm must be postmarked hy this date and are subject to a $50 cancdlation fl~e. There are no refunds lor cancellations after this Jal(' How to Register To registCf for the 2007 Congressional City Conference, fill out the registration form and rdurn it with your check, city purchase order, or credit card information to the NLC :t\lecting Services, postmarked by February 5, 2j}07 or register online at www.nlc.org * Each delegati::, guest, speaker, member of IIH: press, and any other conferencc participant must register, There is a $7S youth dcl,~gates fee. There is no charge for pres~ registratiom with proper prt~SS credcnlials * No tdephDnt, registrations or cancdlations will he accepted * Payment (Ch(~ck, city purchas<o order, or tr;:Jit catSI must bt~ included with ddvance registratioll~ * Pcopk unabk to med tho.' February 5 deadline will haw to register on-site at the tllt'eting and make their own hotd reservations Refunds will be made fix cancellations received bv February 5, 2007, subject to a $:iO cancellation ch~rgt' CatKdlalio!l letters mu~l be postmarh:d by rhis dak No td.:phone cancellations will be accepted. :\0 partial refunds will be made if you decide no[ to attend particular functions Hotels * If you need hotd accommodations, please check the appropriat,-~ box on the registration form * NLC will make a hotel reservation for you when yOll register for the cont~'renct. * Rooms will be a,signed Oil a first comc, first snved basis * .A.ll cO!l[ert'nce scssions will h~ hcld at th.: Hilton Washington Hotel rcro~r ~ ~ I - 1 =~ ~....~... ~~~!I~~ ~~~~lIIl1m~ .......~ ~ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356.5009 FAX www.icgov.org January S, 2007 Dear FY08 Community Event and Program Funding Applicant: The City Council has scheduled a budget work session addressing community events FY08 budget requests for Monday, January 29, starting at 6:30 p.m. If your organization would like to address the Council during this work session, please call me at 356-5041 (marian-karr@iowa-city.org) to schedule a time as soon as possible. . That evening Council will be hearing from organizations and City Boards and Commissions. Presentations are being scheduled 15 minutes apart. It is suggested that the presentation last no longer than 10 minutes followed by five minutes for questions. It is intended this time be used to discuss changes to the proposed budget. I will provide a schedule to you and include one in the Council information packet on January 25. . Sincerely, lIL~ '" ~ Marian K. Karr City Clerk -_.~---~----~------,----~---~--~-~'_.,_."----------^_.,,--~--~...._~-.---_._._--,-_._----".".__._._._--,,---_..--..-.---"....... FY08 Community Event and Program Funding Applicants (Invitations sent for January 29 Council Presentations) All-Iowa New Horizons Band Extravaganza Nancy Wombacher 3644 Elgin Drive Iowa City, IA 52245 Child Appreciation Day Erin Auer-Sears 2781 Triple Crown Lane #1 Iowa City, IA 52240 ADA Celebration Karen Kubby and Keith Ruff 730 S. Dubuque Street Iowa City, IA 52240 Earth Expo 2007 Aaron Schaefer and Carson Eggland PO Box 10083 Iowa City, IA 52240 Ralston Creek Fair and Flea Market Tom Walz 401 S. Gilbert Street Iowa City, IA 52240 Field to Family Leah Wilson 4434 580th Street SE Lone Tree, IA 52755 Hancher's 35th Anniversary Gift to Iowa Charles Swanson and Judith Hurtig 231 Hancher Auditorium Iowa City, IA 52242-1794 Iowa City Community Spring Orchestra Ronda Marshall 1339 Cedar Street Iowa City, IA 52245-3001 Johnson County Historical Society Margaret Wieting PO Box 5081 Coralville, IA 52241 Invitations sent for January 29 Council Presentations Page 2 Jaycees' 4th of July Fireworks 325 E Washington Street Iowa City, IA 52240 Nachte Raho Sri Akella Student Activities Center 461MU Iowa City, IA 52242 Riverside Theatre Sara O'Leary 213 N. Gilbert Street Iowa City, IA 52245 Summer of the Arts Katie Roche PO Box 3128 Iowa City, IA 52244 AID TO AGENCIES FUNDING (Funding Recommendations coming from Council Sub-committee) Johnson County Juvenile Justice Youth Development Program Amy Correia 911 N. Governor Street Iowa City, IA 52245 Housing Trust Fund of Johnson County Sally Stutsman, Robert Dvorsky, Andy Johnson 1700 South First Avenue, Suite 25B Iowa City, IA 52240 SEPARATE CITY FUNDING Irving B. Weber Days (Barb Coffey) .~~,._-,-----_._----"."------_.._--_...__._'"'----~._----.-.- City of Iowa City MEMORANDUM IP6 Date: January 11, 2007 To: Steve Atkins, City Manager From: Ron Knoche, City Engineer E:t:.. Re: US Highway 6 & Gilbert Street Intersection Improvements Update On September 191h, 2006, City Council approved a contract with Engineering Alliance, Inc. of Cedar Rapids, Iowa for design of the Highway 6 & Gilbert Street Intersection Improvements Project. This project will expand on the 2002 report by Anderson Bogert Engineers. It consists of adding dual left turn lanes to both northbound and southbound Gilbert Street at Highway 6, the addition of raised medians, and access management. The Engineering Division has since been working with the consultant to prepare preliminary design concepts. As mentioned during the January 8th work session, the main goals of this project are to improve the intersection functionality and safety. In order to successfully do this, we must look at existing design standards, funding, adjacent property owner concerns and the traveling public's needs. City Council members specifically inquired about pedestrian safety, access management techniques (raised median), and property owner comments. Each inquiry and the proposed schedule is addressed below. Pedestrian Safety: Currently, a 4' sidewalk runs along the East side of Gilbert Street from 1s1 Street south to Stevens Drive with a cross-walk across Hwy 6. An 8' sidewalk/trail runs along the West side of Gilbert Street from Hwy 6 south to Stevens Drive. A 4' sidewalk runs along the West side of Gilbert Street from 1 sl Street to the south end of Nagel Lumber. There is no existing sidewalk between this ending point and Hwy 6. This project will complete this sidewalk connection and create a crosswalk along the remaining west leg of the intersection where one does not currently exist. Pedestrian crosswalks would be controlled with signals and additional design development will be necessary to determine if pedestrian refuge areas are recommended. Pedestrian refuge areas typically consist of wide medians in the center of the roadway where users can safely stand when the time allowed to cross is short and the street is wide. Access Manaqement Techniques (Raised Medians): Typical access management involves consolidating driveways and aligning them across from each other to minimize potential collision locations. It can also include the addition of raised medians. In our case, raised medians are required for the dual left turn lanes, but they can also be added to create right-in/right-out accesses in corridors with wide cross-sections (multiple lanes of traffic) and/or heavy traffic volumes to minimize potential collisions. Typical raised median widths are 6'. Our current design shows 4' raised medians. Sarah Okerlund mentioned at the work session she believed the minimum design standard for raised medians was 3'. This was incorrect. The current minimum width for raised medians along urban arterials, per IDOT design criteria, is 4'. Questions regarding the proposed right-in/right-out drive locations and the full access drive locations also came up. These access control features are based on projections of where conflict and congestion are likely to occur. The more access control features are used, the better the intersection will function. The design seeks to find an appropriate balance between convenient property access and functionality/safety of the intersection. ProperlY Owner Concerns: Individual meetings were held on December 71h and 81h with the four corner property owners (Pleasant Valley, Gasby's, Hills Bank, and Southgate) to inform them of the upcoming project and also get their feedback on concerns regarding the design and construction of this project. A corridor wide Preliminary Information Meeting was held on December 191h. Approximately twenty (20) property owners attended. These meetings were informative and will help shape the design process and product. A brief summary of properly impacts and concerns raised by properly owners in association with the current preliminary design follow. . Pleasant Valley o Loss of parking in front of building and outdoor storage in rear of building o Driveway combined to a single shared entrance with UI Surplus o Properly owner raised concerns about viability of continuing business after project completion . UI Surplus o Shared driveway with Pleasant Valley o Combine driveways with Nagle Lumber to create a shared driveway on the north . State Farm Insurance Building o Removal of building o Relocation of current tenant . Hills Bank o Closure of north drive o Combining entrance/exits to existing south drive with full access, sharing access with adjacent office building o Loss of some parking . Gasby's o Closure of both west driveways, impacting existing circulation o Properly owner raised concerns about viability of continuing business after project completion . Los Portales (Southgate) o Loss of parking west of building (some mitigation with Waterfront improvements) o Create a right-in/right-out access driveway (with frontage road access to full access drive) . Nagle Lumber o Combine driveways with UI Surplus to create a shared driveway . Carlos O'Kelly's o Closure of two driveways onto Gilbert Street o Access through frontage road and Los Portales right-in/right-out o Loss of parking (some mitigation with Waterfront improvements) . Aldi's o Closure of 1 driveway o Shared driveway adjacent from Hills Bank accessing Aldi's and frontage road For your reference, there are three drawings attached. One shows the north side of the intersection while the other two show sections of the south side. These drawings illustrate Jan 10, 2007 Memo - Re: US Highway 6 & Gilbert Street Intersection Improvements Update Page 2 of 3 _._._~~--~~---,._~------_._~..._-_.._-~-----~---~._-~.~_.__._._----~--------~----,._-~.._--~...._,..- the proposed design concept and associated property owner impacts. A description of the line types can be seen below in Table 1. Black solid Teal solid White dashed Blue dashed Yellow solid Thick ellow solid areas Pink solid The property between the white dashed lines and blue dashed lines are the proposed acquisition areas. Additional permanent access easements and temporary construction easements are expected. Proposed Schedule: The proposed schedule can be found below in Table 2. The project is currently on schedule to bid between November 2007 and January 2008. Encl. cc: Rick Fosse (w/out encl.) Eleanor Dilkes (wlout encl.) Mitch Behr (w/out encl.) Karen Franklin (w/out encl.) Jeff Davidson (w/out encl.) Sarah Okerlund (w/out encl.) Jan 10, 2007 Memo - Re: US Highway 6 & Gilbert Street Intersection Improvements Update Page 3 of 3 __ __~_._.__.____..'..__mw______________""'____~_______----.-.-.-----.-.-----,.---~-,.-.--.---~-.-------.----'".---.--..---.--. ------.-.-..---...--.------.-,---------.---~.-.....--.-..---...-...- PRELI.MIN. . . , ~,.' ~!" . ! l . . ~ .; '.: I ~. . ~l ,'..l'lr.., . I . ... . .. ~. . -. . iii.. ,.1 ~. r i" .r. .. 1 .. .. .l~ I _.~ : J . I . L ....~~~FI " I F) ~ I .~~ .i ~:~;~: l~ r. .. ~ I~ A ~I Alliance, Inc. PRELIMINARY -12/04/06 PLEASANT VALLEY \ UI SURPLUS \ STATE FARM CON oeD / I I " ;1 (j J' l,fJ , II ~) I J d ~. r ~ r,J, u I ;l~ I I 'I J :;; ~ '=' "~)1 ~........",. II ...... "jipr~ i ~1~T II" ~ I~ I c . ~ ~ r--:-ti ~ II , q~"'1 Lm,~ I: ~_ it- ~;. 19 !j -~ - -- - C!~ .~. :: ~.! Ij 1::"- :.; Ii" J~;::::":.:: F =- =~ o:F= '= = _"" IlIi:;;:;;; = 'li't-::. --, I SHEET ... \( -". ,-- ~I Alliance, Inc. us HIGHWAY 6 AND GILBERT STREET CONCEPT 1 INTERSECTION IMPROVEMENTS IOWA CITY, IOWA ... . I! '. - ..~ ~I ~ l\ .-..~ :,.~ 11- ~~~L I: 6,. i ~~ ...~ ~ .....;... ~~ .... . ..., - ........ ~ ~::. ~~ ... II' ;-'+",," rlgT!n '... .~ . . til.' I "I. '. ;--.-, ~~ I i lot. ", bltJL ~..'..'~' I' rJ II ,:-r;P I L~o;J REVISION DESCRIRTION US HIGHWAY 6 AND GILBERT STREET CONCEPT INTERSECTION IMPROVEMENTS IOWA CITY, IOWA CliJ city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: City Council FROM: Parks and Recreation Commission DATE: January 10, 2007 RE: Peninsula Park to Rocky Shore Drive Pedestrian Bridge It is our understanding that this project is currently included on the City Manager's recommended list of capital improvement projects which will be discussed by the City Council on January 16th. We further understand that it is recommended for funding in FY08 in the amount of $1 ,300,000. We unanimously support this project, and we strongly encourage you to approve it as presented. As you know, the Commission discusses and prioritizes proposed capital improvement projects every year. This particular project has been a high priority for a number of years, and now ranks as our hiahest priority. It is important to note that this is not a new concept. . . . it was first introduced with the original conceptual plan for the proposed development of the Peninsula parkland area in 1998. Since that time, developments have occurred which make this bridge even more important. We ask you to consider the following points: ~ Traffic issues have become a significant concern with the success of the dog park and the anticipated success of the new disc golf course. The only Iowa City access at the current time is by way of Foster Road, through the Peninsula neighborhood. We feel obligated to do whatever we can to reduce the vehicular traffic through this neighborhood, with its condensed design and narrow streets. ~ Parking issues have also become a concern for the same reason. The existing parking lot has already been expanded to accommodate 60 to 65 cars, but this will be far short of what is needed to accommodate both the dog park and the disc golf course on busy days. There is space on which the parking could be expanded, but this would not alleviate the traffic concerns, and it would eliminate more green space than desirable. The Water Division also has concerns with their wellheads, and would prefer to minimize the parking to the extent possible. ~ Construction of this bridge will provide better access for Iowa City residents, particularly for those who wish to walk or ride bikes to the park. This park entrance would be substantially closer for many residents, particularly those in the campus area, from which we expect to draw many disc golfers. It also gives an option for those who drive cars as they will be able to park at Crandic Park and walk across the bridge. January 10,2007 Page 2 ~ We are concerned that the "Coralville entrance" to the park (via the Iowa River Power Dam/Bridge) will continue to grow in popularity. This will attract more and more cars to park in the restaurant parking lot, causing a possible conflict with this business. ~ In the original concept plan, this proposed bridge was not only recommended as an alternative entrance to the park, but also as an important connection within the anticipated extension of the Iowa River Corridor Trail. This extension has now occurred; walkers/bicyclists can travel from the county trail on North Dubuque Street, through Waterworks Prairie Park, under 1-80, to Foster Road and into Peninsula Park. From this point, however, their only options are to go to Coralville or retrace their path back to Foster Road. This bridge would allow them to continue to/through City Park, the campus area, near downtown and ultimately to Napoleon Park and beyond, with plans to continue further south. We appreciate the fact that you have many projects to consider and limited funding, but we do hope you will give this project your utmost consideration. We sincerely believe it will be a tremendous asset to Peninsula Park and to the City's trail system. Should you have any questions, we would be happy to discuss it with you at your convenience. ~ John Westefeld, \lice Chair __ __~._~~.____~__~______,______._"~_,_~_____~__."___'M'_."_. ______._..__,~_____._,~___,....._._____..__.___..m____"'_n______._ ~ Marian Karr From: TAM4741@aol.com Sent: Monday, January 08, 2007 2:00 PM To: 'City Council Subject: Invitation Attachments: Beach Party flyer 2007.ppt This correspondence will become a public record. Please see the attached invitation and share with the entire City Council. Thank you and Happy New Year, Tammy Richardson Century Farm Harvest Heat 1/8/2007 '--~--'-'---'-'-----'-~-~-'--'-'---- .._.__.._-_._---"._,_._-_._~-_.__._---_..,-_.. --------_.._--_._,.__._------~--_.- 2968 Black Diamond Rd. SW Iowa City, IA 52240 319-683-4328 www.harvest-heat.com ~. ,.:. ..[1 2nd Annual Harvest-Heat Beach Party a~ " ~<it- "fo o . ., " -, Saturday, January 20, 2:00-5:00 p.m. Johnson Co. 4-H Fairgrounds (Building C) Banjo Pickin' by Mark Hartstack Special Appearance by Gayla Drake Paul, guitarist and Harvest Heat stove owner! Corn Stoves...Corn Beach....Corn Snacks Bring the family for a fun afternoon! 'Bring a photo of you or your family with your stove and receive a free gift. 'View the latest & greatest in Biomass heaters! 'Those sporting Beach Wear will be rewarded with warmth! 'On site financing available by Freedom Security Bank! 'Corn stove auction and door prizes 'Bring a Tub... Stay to the end and take home the "Beach for Heat" Don't miss these other Harvest Heat Happenings: December 27 @ 9:00 AM The Expert Hour on WMT AM 600 January 9-10 WMT Ag Expo Hawkeye Downs/Cedar Rapids March 2-4 The Home & Builder Show, Coralville Marriott Convention Center DRAFT DECEMBER 2006 rnw MINUTES SENIOR CENTER COMMISSION DECEMBER 19, 2006 G08/09 SENIOR CENTER Call to Order: Meeting called to order at 3:30 PM Robert Engel, David Gould, Jo Hensch, Jay Honohan, Betty Kelly, Sarah Maiers, Nancy Wombacher Members Present: Members Absent: Staff Present: Others Present: Michelle Buhman, Linda Kopping Lynn Campbell, Lisa Tatge RECOMMENDATIONS TO COUNCIL None APPROVAL OF MINUTES Motion: To approve the November minutes as distributed. Motion carried on a vote of 7-0. Engel/Gould PUBLIC DISCUSSION Kopping introduced Lisa Tatge. Tatge is the second of three MSW practicum students working at the Center this year in conjunction with the MSW Practicum Partnership Program. Tatge provided an update on the planning and implementation of the Memory Training course that the MSW students are organizing for the Center. The Memory Training course, which was developed at UCLA's Center on Aging, targets people who are experiencing "senior moments" and teaches techniques to improve memory skills. At this point, over twenty-three people have expressed interest in taking the training to become volunteer teachers for the course. It is hoped that the teacher training will be complete and two Memory Training classes underway by the end of the University ofIowa's spring semester. Tatge is also working with Center member and local Historian, Loren Horton, to develop an Elder Trivia game to be held on January 26, 2007. Horton and Tatge are working together to determine the program format and develop questions for the game. Groups may sign-up to participate in the game as early as next week. COMMISSION ASSIGNMENTS Engel agreed to write the summary of today' s meeting for posting on the website and to report on the meeting to both the City Council and Board of Supervisors. Gould agreed to write the web article for the January 2007 meeting and to report on that meeting to the City Council and Board of Supervisors. 1 DRAFT DECEMBER 2006 ADJOURN TO A MEETING OF IOWA CITY SENIOR CENTER FUND, INC. Motion: To adjourn to a meeting of Iowa City Senior Center Fund, Inc. at 3:59 PM. Hensch/Kelly-Motion carried on a vote of 7-0. SENIOR CENTER COMMISSION MEETING RECONVENED AT 4:02 PM UPDATES AND DISCUSSION OF THE PENDING PARTNERSHIP AGREEMENT WITH THE UNIVERSITY OF lOW A CENTER ON AGING--Honohan The University of Iowa's Center on Aging sent a letter terminating the partnership between the University of Iowa and the Iowa City Senior Center to form Osher Lifelong Learning Institute at the University ofIowa. Following a discussion ofthe situation, Commissioners reviewed, edited and approved a response letter outlining the issues that ultimately resulted in the termination ofthe partnership. The letter will be mailed this week to all involved parties, including the staff and Director of the University ofIowa Center on Aging, the Board President and Program Advisor for the Bernard Osher Foundation, the Iowa City City Council and the Advisory Board for the Osher Lifelong Learning Institute at the University ofIowa. STATNDING COMMITTEE STATUS REPORT Promotion Committee-Hensch Hensch reported that the Promotion Committee met on December 15 and discussed a variety of ways to link new and existing members. As a means to help members start new groups and clubs at the Center the committee proposed a "Participant Bulletin Board". The board would be a place where participants could post notices to help identify people who share common interests and want to form a new group or club at the Center. The group suggested having a similar board on the web and a column in the Post. The Committee discussed several ways to increase participation in the Newcomers group, such as changing the name ofthe group and moving the meeting location. They also are planning an Activities Fair to promote Senior Center groups, clubs, classes and programs. Gould updated the Commission on the progress made on the Legacy Letters program. Advertising for this program is scheduled to occur in January. Community Relations and Outreach Committee-Wombacher The Speakers Bureau met on Thursday, Nov 30 to work on developing a presentation that can be easily adapted for a variety of audiences. Their next, and most likely last, meeting is scheduled for February I, 2007. 2 DRAFT DECEMBER 2006 Finance Committee-Maiers The Finance Committee has not met since the last meeting. OPERATIONAL REVIEW-Kopping Staffreports were reviewed and questions answered. Kopping reviewed the quarterly report that was sent to the Johnson County Social Services Director, Amy Correia. ELECTION OF COMMISSION OFFICERS FOR 2007 The nominating committee offered the following slate of officers: Honohan as Chair, Kelly as Vice-Chair and Wombacher as Secretary. Motion: To accept the slate of officers as proposed. Motion carried on a vote of 7-0. Hensch/Gould. Motion: To elect Sarah Maiers as Senior Center Commissioner representing Johnson County for a term of three years. Motion carried on a vote of 7-0. Wombacher/Engel COMMISSION DISCUSSION-Honohan Honohan reported to the City Council. He reported on the Drill Team and current membership. He also invited the Council to attend the December programs. Motion: To adjourn. Wombacher/Engel-Motion carried on a vote of 7-0. 3 DRAFT DECEMBER 2006 Senior Center Commission Attendance Record Year 2006 Name Term 1/24 2/21 3/21 4/18 5/23 6/20 8/15 9/19 10/17 11/20 12/19 Expires Bob Enqel 12/31/08 X X X X X OlE OlE OlE X X X David Gould 12/31/08 X X X X X X X OlE X X X Jo Hensch 12/31/06 X X X X X X X X X OlE X Jay Hanahan 12/31/07 X X X X X X X X X X X Betty Kelly 12/31/07 X OlE X X X X OlE OlE X X X Sarah Maier 12/31/06 X X X X X OlE X X X OlE X Nancy Wombacher 12/31/06 OlE OlE X X X X X X X X X Key: X= 0= O/E= NM= Present Absent Absent/Excused No meeting Nat a member 4 MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, DECEMBER 14, 2006 EMMA J. HARVAT HALL PRELIMINARY [;:[J MEMBERS PRESENT: Esther Baker, Michael Brennan, Richard Carlson, Michael Gunn, Pam Michaud, Jim Ponto, Ginalie Swaim, Tim Toomey, Tim Weitzel MEMBERS ABSENT: John McCormally STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Helen Burford, Jim Buxton, Bryan Clark, Jeff Clark, Curt Dyer, Orlando Dial, Tim Hasdall, Bruce McNichol, Harvey Miller, Jeff Nerad, Diana Pinney, John Roffman, Matthew Roffman, Melvin Shaw, Richard Wayne CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:06 p.m. STATEMENT OF PROCEDURES: Weitzel read a statement detailing the Commission's meeting procedures. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: 921 Burlinoton Street. Terdalkar stated that this is a contributing structure in the Summit Street Historic District. He stated that this is a Craftsman Style house, and the application is to reduce the length of the rafter tail on each side of the roof and reinstall the gutters and reinstall the feature that is on the rafter tail. Terdalkar said the applicant would replace a portion of the rafter tail with new wood rafter tails, but it will be a reduction in length of about six inches. He said that the application would include some residing work on the back of the property where there is some damage to a small addition, with material to match the original. McNichol, the contractor for the project, said that the ends were never protected, and every one of them is pretty well deteriorated. He said they are rotting all the way around. McNichol said that really the only solution is to cut them off, move the architectural feature on the bottom of the joist back, and then redo the gutters so that they will cover those joists. He said the work in the back involves a shed that was probably a porch at one time that was closed in. McNichol said he would try to fix as much of it as he can, including closing up the second floor. Terdalkar said he was not certain If the gutters were put in as a feature of the house. He said that it was common to not have gutters on such houses, because water would run off, and the grade would be such that the water would run away from the foundation. Terdalkar said that he has seen many examples of this on Craftsman houses in Iowa City. Terdalkar said that the place where the downspouts are attached to the gutter is very close to the rafter tail that is on the fascia. He said that on other houses, the downspout is connected further away from the end rafter, so the water is directed away from the end rafter. Terdalkar said another issue could be that lack of maintenance on the gutters is clogging up the water and causing damage. He said that one solution might be to cap the rafter tails with metal and not reduce the length of them. Terdalkar said that long rafter tails are a typical feature of a Craftsman house. McNichol said that about 30% of them have been replaced, some not very well. He said that this is a rental property and has not received a lot of maintenance. Carlson asked if what would be seen visually is that the gutter would be in the same place, but the rafters would be shorter. McNichol said that is correct, and then the guttering would be wider to pick up those joists. Carlson asked if the guttering then still would not be adjacent to the new, shorter rafters - if there Historic Preservation Commission December 14, 2006 Page 2 would be a gap between them, McNichol said that no, it will be out at the length; it'll include the length of the new rafters. Carlson asked if this involves reducing both the exposed rafter tails all along the edge, as well as the decorative one. McNichol said that the decorative piece would move back; it would just go back six inches. He said that it would still iook the same and still have that architecturai feature, but the joist would be shorter. Weitzel pointed out that the guidelines recommend eiimination of moisture problems such as leaky roofs, gutters, and downspouts; maintaining clean gutters and downspouts; and periodic monitoring for signs of water damage, necessary to ensure the long life of the wood. He said that also disallowed is removai of historic wood elements such as trimmed porches, cornices, and decorative elements. Ponto said he feeis that the decorative element is an important feature of this house. He said he does not have a strong feeling about it being moved back six inches or extending beyond the roofline. Terdalkar said that it is not just the one piece that is decorative but is the whole rafter length that is decorative on this house. Gunn asked what the current overhang is, the length of the rafter tails. McNichol said that it is about six inches beyond the edge of the roof. He said that the overhang itself is probably close to three feet. Ponto said that another change in appearance, if it is allowed to cut this short and have the gutter extended, from an elevation, is that one would actually see the end of the gutter. He said that now, the gutter is kind of hidden behind the decorative element. Weitzel said the house probably did not have a gutter when it was originally built. Toomey said he thought this was probably intentionally made to this length originally as an architectural detail. Brennan asked how one would go about repairing that. Toomey said that it could be bonded and sanded and repaired. Weitzel added that he has seen those done with a scarf joint, basically just a 45 angle cut. Gunn asked if originally the rafter length was probably out to the length of the detail board on the outside, and they were cut back in order to put the gutters on. Terdalkar said he believed that is what happened. Gunn asked if there is rot behind the fascia board. McNichol said he did not know how far back the rot is. He said that the cut off solution is obviously the quickest solution, but some joinery would take a little more time. McNichol said that he hopes the rot is not worse. Michaud said that at this point, McNichol doesn't plan to replace those but just plans to trim them. McNichol said that he would like to just cut them off and move the architectural feature back up. Gunn said that he is not crazy about cutting rafters off further, because they're aiready probably shorter than original. He said that he is not opposed to cutting back that board that sticks out beyond where it probably did originally anyway. Gunn said it is a funny-looking detail to have that fascia board hanging out six or seven inches. He wondered if there is a way to leave the rafter length the same. McNichol said that he is just taking off the end pieces. He added that some of the fascia boards on the shorter ones aren't there, and he would make it all consistent. Gunn said he is not opposed to trimming those fascia boards back to the existing rafter lines. He said that the overhang on that house seems plenty long. Gunn said that if the trim boards were trimmed back, no one would ever think there was anything out of line with it. He said the application refers to cutting off the exposed rafter tails. McNichol said that it would be just the ends. Weitzel said that should be clarified in the motion. Michaud said the applicant is referring to fascia tails. Toomey said that it is really a fascia rafter. Weitzel said one would assume that at one point, all of the rafter tails extended that far, but they no longer do. MOTION: Gunn moved to approve a certificate of appropriateness for an application for 921 Burlington Street as submitted, clarifying that the fascia rafter can be trimmed back to meet the existing rafter length but no shortening of the rafter should occur. Ponto seconded the motion. --- ---~-_._----_.~--------,._,--~~-~~--------,~--,-~~._~.,-~.._---------------'---'-'- Historic Preservation Commission December 14, 2006 Page 3 Carlson said that without a compelling reason to move an architectural feature of this building, which changes the appearance, he wouid not want to change the overall visual appearance of the building. He said he does see a compelling reason to repair what is there and fix the gutters so that they don't continue to damage the existing material or the replacement material. Swaim agreed. She said that it will alter the appearance in a hurtful way. She said that there is a lot of elegance to the way this was designed, even though some of the rafters were cut back anyway. Carlson said that at least from certain angles on the street, one wouldn't even see that, because they are hidden by the extension. He said that if the extensions are moved back, then one would see the gutter more readily. Terdalkar said that it would be all the way to the back side of the gutter, at least six inches. Michaud asked if it would work to cut it straight down from the edge of the gutter so that it would still conceal the gutter but be less of a maintenance concern. McNichol said that they were not capped and so have deteriorated all the way back to the roof. Weitzel said the intent of shortening was to get that away from where the splash is from the gutter. Swaim asked if, when this was originally designed to extend with water going over the edge without a gutter, that worked. Terdalkar said it would work if the ground sloped away. He said that because there is so much paving there now, it may not work as properly today. Terdalkar said that the situation today may not be compatible with not having gutters. Ponto said he would probably vote against the motion, because it would be better to maintain the original design, since that does help hide the gutter. Toomey said that this would change the overall appearance, because the intent of the architect was to have that pronouncement there. Ponto said that capping this might prolong the life of this. Weitzel stated that if one is voting in favor of the motion, it is probably not necessary to state why. He said if someone is voting against the motion, that is time to make one's point known. The motion failed on a vote of 1-7, with Gunn votina in favor. MOTION: Gunn moved to approve a certificate of appropriateness for the application for 921 Burlington Street with the stipulation that the original trim be repaired in its existing configuration. Toomey seconded the motion. Swaim said that since the tails aren't out there all the way, the existing configuration is in question. Weitzel responded that the rafter tails would be left where they are, both the fascia tail and the other tails, so the repairs would have to be made to the outward ones, the ones on the ends only. Toomey said his intent was that any that are addressed would be repaired back to the original design state. Weitzel said that the bulk of the rafters would not be changed; there would be no alteration of the current appearance. He said therefore rafter tails that may have been cut off would remain cut off; those that have not yet been cut off would be left at that length, once completed. Toomey said that if some have already been cut off, they need to be repaired. He said those repairs should not be to repair them to the state they are in now but to repair them to the original design state. Terdalkar said the application is to repair or reduce the length of the end rafters, which are the fascia rafters. He said there would not be work done on the individual internal rafters. McNichol said it would be strictly the end rafters, unless the internal rafters are split or broken. Terdalkar said the motion was to repair the end fascia rafters. Weitzel said the motion was not to say the other rafters cannot be repaired, they would just not need to be extended to their original length, if that is how they existed. Michaud asked about the two on the porch facing the street and if they should be restored. Weitzel said the motion was to restore, not repair, those. Gunn said the intention of the motion was that the outside fascia rafters will be restored to their original configuration, and the ones that are already cut off in between can stay cut off in between where the Historic Preservation Commission December 14, 2006 Page 4 gutter is mounted. He said if it's rotted back six inches, then it would have to be cut back far enough to piece in a replacement to go out to where it was originally. Gunn said the motion was to restore the fascia rafters to match the original configuration. He added that if one happens to be cut off by four inches when it's repaired, it gets longer by four inches. Weitzel said the middle rafters would stay like they are. The motion carried on a vote of 8-0. Terdalkar suggested that the rafter ends be capped to protect them from the water. McNichoi said that he would have to do that. 701 East Colleae Street. Terdalkar said this is a key-contributing structure in the College Green Historic District. He said the application is to replace the existing railing on a part of the building that is sort of a breezeway between the garage and the original house. Terdaikar said the project is in process so that it is partially completed. He said the applicant reports that the previous railing was storm damaged and needed to be replaced. Weitzel said that, based on the photographs in the application, there are two different styles of newel posts. He said he felt that the preferred style would be more like the lower one on the second page with more of the Gothic arch. McNichol, the contractor for this project, said that this was damaged in the tornado, and one of the owners wanted him to use spindles. He said that this is actually a rubber covered roof that is over the breezeway. McNichol said that to change the posts, he sleeved them - he made bigger posts and kept them up so the water wouldn't wick up into them. McNichol said he then brought them up about 36 inches, and actually the total is almost 38 inches with the architectural feature on the top, and then carried it around. He said the original height of this was around 30 inches, and now it is up to almost 33 inches to the top of the cap railing. McNichol said that he has carried it all the way around into the existing roof of the garage again. He said the height of the current railing is about 33 inches. McNichol said the height of the posts is about 36 inches and more where the architectural feature is. Terdalkar asked if they would be acceptable for the code. McNichol said he hoped so but was more than willing to talk to them. He said that he thinks it looks great, and if the rail were higher, it would lose some of the feature of it. McNichol said the fact that the post is higher is a strong vertical line, and the gothic feature of the house is picked up by the architectural piece on the top. Regarding the spindles, McNichol said he thought he might have done it in a simpler way himself, but when he looked at it, it really has kind of an airy look to it - it doesn't have a heavy mass look as in the posts. He said he thinks it fils the house well. Weitzel said the motion should specify that this needs to be subject to HIS approval, and if HIS disapproves, it would need to be reviewed again. McNichol said he can raise the rail almost three more inches if he has to, but he thinks it will ruin the look of it. Weitzel said he looked through Andreas Atlas and looked at a lot of these things, and they usually show up on front porches or porticoes, but they almost always match the style of the house. He said that because this is a gothic revival house with some Queen Anne influence, that airy look is perfectly in keeping with the house. Weitzel said that if this application does have to come back, sometimes an extra raii is put on the top. Toomey said there is also code on the spacing, spindles, and the areas underneath. Weitzel said that spacing, the space below, thickness of the spindle, and the height are all code considerations. MOTION: Ponto moved to approve a certificate of appropriateness for an application for 701 East College Street, as proposed, subject to HIS approval of the project. Swaim seconded the motion. Ponto said he has seen some railings on' second story porches that have been square, simple railings, but he agreed that this gives more of an airy appearance and he thinks it is okay. Historic Preservation Commission December 14, 2006 Page 5 Carlson said he didn't realize until he took a closer look at the house that it did actually have Queen Anne elements to it. He said that because this is over what is clearly a modern breezeway, there is no mistaking this for some historic feature, so one is not creating a false sense of history by putting this in. McNichol said in tying it back into the roof, this ties together the garage and the house. The motion carried on a vote of goo. 17 South Governor. Terdalkar stated that this is a contributing structure in the College Hill Conservation District. He said the application is to install metal clad windows. Terdaikar said this house is storm damaged, and most of the windows no longer exist. Terdalkar said the only concern raised in the staff report was the profile of the window sashes and that it shouid match the historic windows and should be more traditional than the very thin sash. He said that the metal clad windows tend to have a thinner sash profile, and a traditional sash would have at least a two-inch wide sash on the side, and the bottom rail would actually be about three to four inches wide. Terdaikar said that should be maintained when replacing the windows on this house. Jeff Clark said there are some questions about whether replacement would be the right method to use on the house. He said that the storm tore up a lot of the windows, frames and everything, and he has been discussing going with a complete repiacement. Clark said he has been considering still putting in a metal clad window, but it would be sealed and highly efficient. He said he wants to do this right and make the inside efficient and make it nice from the inside and outside. Clark said that he would like to use an Andersen window or a JELD-WEN window. He provided examples of the type of window he would like to use. Clark said there would be a couple of windows in there - some double hung - and on the top floor, he would have to switch out the majority of the top floor windows to egress windows, so there would probably be a casement window with the cross muntin to look like a double hung window. Clark said there are a couple of small windows that face north that he may have to use replacements for because of the way they are. He said everywhere else he should be able to remove the trim and either reuse the trim or replace it with the same look. Regarding the top windows, Clark said he could put an egress casement there and replace the window to the left with a small double hung to keep it the way it is. He said it would be difficult to modify that and center a window or center two windows back in there and make them look the same. Clark said the top one with the air conditioner in there, he could probably take out and will probably have to center a casement in there, because each one of those sides is too small to make an egress casement. He said that to do it right, he will have to take out the window, put an egress casement in there with a muntin, and then side back to it. Terdalkar said those details should be in the application so that the Commission can look at the project as a whole. Weitzel said he sees this as basically double hung windows without a lot of decoration. Clark confirmed this. Weitzel said there is no divided light and no remaining stained glass elements that are unique and original. He said that as long as this has a window that has a profile that matches a historic profile, that should be okay. Weitzel said one way to do that would be to have the applicant work that out with staff, or alternatively, have the Commission pick a style right now. Michaud asked if there had been a large picture window here of the type that usually has a transom on top. Terdalkar said he did not believe there was a picture window here; he thought they were all paired windows. Weitzel said that some of these large windows would often have windows or a double window with a transom over the top. Clark said the problem he would have with that is that he has to have egress windows for all bedrooms so that he will need 5.7 square feet. He said he therefore will have to elongate some of them. Clark said that putting two windows together is about 32 inches wide, which makes them a lot taller. He said that putting a transom up there would not meet egress. Historic Preservation Commission December 14, 2006 Page 6 Michaud said that the windows she is thinking of are usually four or five feet wide and are usually in the living room, rather than a bedroom. She said they are more key to the street-facing elevation. Michaud said the windows are boarded up right now so that it's hard to tell what was there. She suggested they be rebuilt, because they would not be bedroom windows. Terdaikar said that from his knowledge, he did not believe there were any picture windows here. He said he had a photograph of the house from the 1900s that he would check. Michaud said her only concern is whether there was a transom window, which she felt could be determined from the inside. Weitzel said the Commission could propose that Terdalkar visit the building, and if there is a transom and another aiternative for egress to meet HIS approval, then require that the transom be restored. Clark said that would be fine with him, assuming that stained glass would not be required. He said he would like to get the windows back in and have the house closed back up. MOTION: Swaim moved to approve a certificate of appropriateness for an application for 17 South Governor Street as proposed, with the stipulations that the applicant work with Terdalkar to find an appropriate window with the correct historic profile, that staff and the applicant walk through the property to make certain each room has proper egress, and that if there are fixed-pane windows and evidence of a transom, that the transom be restored to its pre-tornado appearance. Gunn seconded the motion. Carlson said it appears that most if not all of the window sashes will be replaced and possibly the whole casing around it as well. Clark confirmed this. Carlson asked if modern windows will fit in exactly to the openings that are there now. Clark said they would be very close. He said he could work with Terdalkar to make them as close as he can. Clark said he doubted that he could get one to fit perfectly but would maintain the trim dimensions that are required in the historic booklet and will do what he needs to keep the house looking historic. He said he would try to get the closest window to the size but will also have to meet egress and would work with Terdalkar on that. Swaim said that she was glad to see this house being worked on. The motion carried on a vote of 9-0. Terdalkar said that Clark mentioned that there would be size changes for egress. He suggested that Clark provide all the information needed regarding which windows need to be resized, what the resulting sizes would be, and whether they would be casements or double hungs. Terdalkar said that information should be specified in the application, as the approval was to restore as applied. Weitzel said the easiest way to deal with that would be to come back for the egress windows. He said the approval will allow replacement of every1hing up to the point of where egress windows are required, and if the egress window doesn't change the size of the window, then there is no problem. Weitzei said Terdalkar is stating that if the egress window is going to radically change the size of the window opening, that would require approval. Terdalkar said that if some of the paired windows are to be changed to single windows or vice versa, the Commission will need to know that. Clark asked if there were a way to have a motion for Terdalkar to approve or disapprove of the top floor windows. He said then he would not need to come back before the Commission. Weitzel said he felt there would be a lot of back and forth, which may be the best way to handle this. He said that right now, Clark is not certain which windows to specify. Weitzel said he would recommend that be followed. Toomey said the motion does include having the replacement approved by Terdalkar. Terdalkar asked if that was for the sash only or the whole project. Weitzel said the consensus of the Commission seems to be that Terdaikar should have that power. Terdalkar said he wants to be able to write it on the certificate in a way that makes sense for the housing inspectors. Clark asked if he could work directly with Terdalkar on the rest of the project. Weitzel confirmed this. 922 East Washinoton Street. Terdalkar stated that this is a contributing structure in the College Hill Conservation District. He said the application is to rebuild a porch that was heavily damaged and subsequently demolished and for approval of square columns instead of round, classical columns on the Historic Preservation Commission December 14, 2006 Page 7 porch, which would be a change from what the original porch would have been. Terdalkar said the applicant also requests approval for demolition of the garage at the rear of the property. Jeff Clark said that the front porch was taken off by the tornado. He said he would like to use square columns and square spindles on the house, because this Is a rental property and the round spindles don't seem to last as long, Clark said he thought that had square spindles, although not square columns, before the tornado. Regarding the garage in back, Clark said the garage leans and was torn up somewhat in the tornado. He said the back of the roof was torn off, and there is not really a use for it any more. Michaud asked if Clark would be reconstructing the porch to its original footprint, including the gazebo end to it. Clark said that is correct, with the exception of changing the round columns to square columns. Michaud said that Terdalkar had suggested using fiberglass round columns to go back to the original. Clark said he could not find round, wood columns and was under the impression that he could not use a synthetic product. Weitzel said the Commission has approved fiberglass columns, because they are paintable. Clark said that would be acceptable to him. Weitzel said it is a compromise material, because there are a lot of column shapes available in fiberglass that aren't readily available or that cost a whole lot in wood. Terdalkar said that, looking at the height of the deck, he did not think that spindles would be required. Clark agreed and said it is not over 30 inches. Weitzel said that a balustrade would then not be needed at all. He added that a lot of porches did not have balustrades, especially at that low grade. Clark said that even if not required, this would still sit 24 inches off the ground, and he would rather have someone use the stairs instead of tripping off this. He said that 30 inches requires a guardrail, and this is about 24 inches. Weitzel stated he thinks if Clark wants to install a railing to avoid potential problems, that is his right. He pointed out that this is a conservation district, and there was a balustrade here before the storm. Weitzel said that if Clark wants to restore one, he is probably within his rights to do so. Gunn asked if that was original. Weitzel said it looks like it could have been, or it could have been built in the 1940s. He said the proposal looks like it would be an acceptable replacement for what was there. Toomey said that this should be more of an option; Clark should not have to replace the balusters. Brennan asked if the square spindles and columns would be historically inappropriate, regardless of what was on the house before. Weitzel said that they probably would have been round. Carlson stated that this is a conservation district, and there is an exception for new balustrades and handrails. Weitzel said it would be more appropriate to have round. Carlson said the exception for new ones states that turned spindles would be most consistent with the architectural style, but installing square spindles is possible. He said that if the Commission considers this a new balustrade, it would be fine; if the Commission considers it a replacement or restoration, then there would be the issue of whether this should be like it was before. MOTION: Michaud moved to approve a certificate of appropriateness for the porch replacement, with painted wood, at 922 East Washington Street, as proposed, using wood or fiberglass round posts, and balustrades at the discretion of the owner. Swaim seconded the motion. Gunn said the application refers to treated pine wood and asked if it would be painted. Clark stated that it would be painted white. The motion carried on a vote of 9-0. Regarding the garage demolition, Swaim asked if the garage was wide enough to fit a car. Clark said it might be; he said it is very tight and short, although the doors do open. Toomey said the garage is not as old as the house. Weitzel said the garage was possibly built in the 1920s or the 1910s. Baker said that she had a similar garage that was built in the 1930s. Historic Preservation Commission December 14, 2006 Page 8 Weitzel asked about the structural defects of the garage. Clark replied that it is leaning two to three inches more than it was before the storm. He said that the back roof was ripped up, and the fascia and gutters were ripped off the side. Clark said that he did not know that it could be used for a car, as it is basically unsafe. Carlson asked if the garage is off its foundation. Clark confirmed this and said that it is twisted and is leaning. Terdalkar said that the fascia is lost, and there is some damage on the ridge plate. MOTION: Swaim moved to approve a certificate of appropriateness for the demolition of a garage at 922 East Washington Street. Ponto seconded the motion. Carlson said that the Commission is supposed to consider the condition, integrity, and architectural significance, if approving demolition. He said that the integrity is very high - it looks like it did when it was built in the 30s or 40s. Carlson said that the condition is not great but not so bad as to be un salvageable. He said that in the absence of evidence, he would not want to say that it is unsalvageable. Regarding the architectural significance, Carlson said that this is a small outbuilding, but they are becoming increasingly rare. He said there is not a lot to this garage, and it was probably built several decades after the house was buill. Carlson said he was loathe to see this demolished, just because it is of an increasingly rare type, and he was not convinced that it could not be salvaged and at ieast made into a one-car garage. Baker agreed that it would be a shame to lose this garage. Brennan stated that guideline seven says that demolition will be denied unless the applicant can demonstrate the building is structurally unsound and irretrievable. He said he does not see either of those evidenced. Carlson said that refers to a primary building. He said the demolition of outbuildings on contributing or non-contributing properties shall be approved on a case-by-case basis. Swaim asked if there is still a driveway that goes to the garage. Clark said there is a driveway, but it does not go directly to the garage. Brennan pointed out that the garage could be used by renters or rented out as a storage shed. Clark said that the building is leaning and isn't going to get any better. He added that he did not want to put a lot of money into the building. Michaud said that it could be straightened up with a come-along without too much expense. Clark said he understands that there is a use for this if it could be rented and that it has a value. He said, however, that the building is leaning and will need other work. Clark said he has not even inspected the interior, and that it is not something he would really want to repair. Gunn said that he agreed with Carlson in the evaluation of the building but said that one couid almost flip a coin on this. Gunn said the condition isn't great, the integrity is good, and the architectural significance is questionable. He said he would tend to side with the applicant, because he did not know that it would be worth a heroic effort to save the building. Ponto agreed that these buildings are becoming rarer, but on a case-by-case basis, this garage does not have any unique significance. Swaim said that because there has been this damage to the building and that getting this back on its foundation would be for limited use, she felt it could be demolished without a great loss. She suggested that the doors be salvaged. Weitzel said that he usually votes against demolition and would stay with that in this case. The motion carried on a vote of 5-4. with Baker. Brennan. Carlson. and Gunn votina no. 946 Iowa Avenue. Terdalkar stated that this building was approved for siding replacement a few months ago. He said that in the process of doing that, the applicants discovered a feature on all sides of the house that replicates a pilaster feature on all corners of the house. Terdalkar said that the applicant is requesting approval of the use of a material called AC plywood to create this feature. Historic Preservation Commission December 14, 2006 Page 9 Terdalkar said the applicant is also requesting approval of the installation of two metal-covered doors. He said that one would be on the second fioor of the front fac;:ade baicony, and one would be on the entryway to the basement on the east fac;:ade. Curt, the contractor for the project, said that on those corners, there is 2-inch five-quarter board on the side, and then it goes over 9 to another 2-inch five-quarter board. He said that this is just what fits in the middle there, and it was a half inch. Curt said then there is trim that embosses it. He said that instead of taking the board and milling it down, it is the same thing as AC plywood. Weitzei said that is exterior rated plywood. Curt confirmed this. Buxton, the owner of the property, said that it will all be painted. He said that no one will know the difference between one material and the other, and it is a substantial cost savings to use the AC. Gunn asked what the Miratech composite material is. Weitzel said it is the particle board with the synthetic resin that Gunn had taken home and tried out. Buxton said it is particle board so that it is not as sturdy and breaks down with water. Gunn said that if Miratech is the material that he tested by alternately freezing and thawing it, it didn't take on any water. He said he would be comfortable with that and suspected it would last as long as AC plywood. Gunn said he is not against the plywood but just feels that that the Miratech is a good product. Carlson asked why the originai trim was removed to begin with and why the pilaster-type things were removed. Buxton said they were filled with a bunch of nail holes, because they were sided over. Carlson said he was asking about the whole pilaster. Curt said that they want the board in the middle to be half-inch plywood. Carlson said that the guidelines call for original trim to be retained when possible. Curt said there were about 50,000 nail holes in the thing. Buxton said that it was full of nail holes, was over 150 years old, and would not hold paint. He said he would like to use new that looks exactly like the original. Buxton said it would be much nicer looking and a better product. Weitzel said the issue is that the owner should have applied for a building permit before it was removed. Weitzel said the main point is that it is gone now, so it will have to be replaced. He asked what material the Commission would like to see it replaced with. Weitzel added that the doors have to be considered and said they would be metal and could be painted. Terdalkar said that the pattern would be different, in that they would have a double hung window with a half light, and the panels are vertical instead of horizontal. Carlson said that he did not know of any historic window with a double hung window in it; it is always one large light in that type of door if there is a window. Weitzel said also that the panels are usually vertical but pointed out that this is in a conservation district. Gunn said the only issue seems to be the double hung light. Curt said that if he uses the proposed door, he wouldn't need a storm door. Ponto said that the guidelines say that the style should be of a historic door styie. Gunn said that this isn't a historic light style, although the door itself is appropriate. Carlson said that then basically the effect of that would be like asking to put a storm door or screen door on as well, if they want the option of a screen for ventilation. Michaud said that the single-light door is more commonly available. Ponto said that the owner wants the double hung window in the door for ventilation. Terdalkar said that there are many windows on both facades for ventilation. Curt said that there is no ventilation in the basement. He said there is one common window well and two in the bedrooms but no other windows in the basement. Curt said that the basement door goes only to the below ground apartment. Swaim stated that since there is less of a need for ventilation on the second fioor where there are other windows, one could fix the old door or put on a door that only has one light there, and use the new door with the double hung window on the basement. Buxton said that the current door on the second floor is in pretty bad shape, and a new one would have a double pane of glass. Swaim suggested the new door on the second fioor have a single light. Curt said that would be fine. Historic Preservation Commission December 14, 2006 Page 10 Gunn said that Carlson had said that he would expect to see vertical panels and not horizontal panels even on the balcony, Carlson said he was not certain if the current door is original, as this building was probably built in the early 20'h century. Weitzel said that the overall integrity of this building is quite altered. MOTION: Gunn moved to approve a certificate of appropriateness for an application for 946 Iowa Avenue as proposed, with the stipulation that the balcony door have a single, fixed upper light. Buxton asked, if he went that route, if he could use a storm door with a screen. Gunn and Weitzel agreed that would be appropriate. Baker seconded the motion. The motion carried on a vote of 9-0. Buxton said that for the garage on this property, he is considering replacing the siding with the siding he is using on the house. He asked what the general feeling of the Commission would be about that. Weitzel suggested that Buxton discuss with Terdalkar what the guidelines recommend and what the Commission has approved in the past. 942 Iowa Avenue. Terdalkar said that this is a contributing property in the College Hili Conservation District. He stated that the request is for approval to change the railing on the existing porches - one is on the northeast corner and one is on the southwest corner of the house. Terdalkar showed an old photograph of the porch as it was originally and stated that it now has a fixed panel balustrade. He said that the railing would be installed on the front porch. Curt said that he just wants to do a two by four railing there. Michaud said that the porch used to be wrapped around and L-shaped; therefore it has lost a considerable amount of elegance. She said that because this is a conservation district, the Commission would not require that the porch be built back to its original 1890 state. Michaud said that since this is under 18 inches, a balustrade would not be necessary, and it might even look a little cleaner not to have the balustrade since the L-shape is gone. Terdalkar said that because the grade is not available for about five to six feet, the owner will be required to install a railing on the west side. Weitzel said that in any event, the Commission cannot require that the whole porch be restored at this time. Carlson said that he did not know of any instance historically of two by fours being used as spindles. Curt said that he could go with the two by fours with two by twos. Gunn asked if it would be two by four top and bottom rails with two by two spindles. Curt confirmed this. Gunn said that would be consistent with the guidelines, and Carlson agreed it would be better. Gunn asked if the approval was only for handrails. Carlson said there are two different handrails. Curt said that the side deck has plywood on both sides of two by fours and is enclosed and completely rotted. He said he just needs to do the two by fours with a two by two railing. MOTION: Gunn moved to approve a certificate of appropriateness for an application for 942 Iowa Avenue for handrails to be of two by four bottom and top handrails and base rails with two by two square spindles with height and spacing according to the building code. Curt asked if he could run a post up into the middle there where it is sagging down about three inches. Gunn said that putting in a different post than the one that is there would make it look funny. He said that a seven to eight foot span should be fixable. Weitzel agreed that it should be reparable. Terdalkar said that the porch is in its original condition, and if something can be repaired, it should be done, but not by putting in a structural addition. Gunn said that inside or outside, there has to be a way to get some support on that header somehow. Ponto seconded the motion. Weitzel said the application does not include the porch roof, except for repair, which would not require a permit. Historic Preservation Commission December 14, 2006 Page 11 Swaim said that it was earlier discussed that the front porch have a balustrade on the west side but not on the front, that it wasn't needed on the front and might be more attractive without it. Weitzel said the motion calls for the project to be as stated in the application with regard to that, so as in the past, if the Commission approves a certificate that way, the applicant doesn't have to build something that wasn't there. The motion carried on a vote of 9-0, 911 East Washinoton. Terdalkar stated that this application is for a contributing structure in the College Hill Conservation District. He said the applicant has replaced a window on the east fat;:ade with a smaller window. Terdalkar said the previous window was a double hung window, and the newly installed window is a casement window with a mullion to create the appearance of a double hung. Terdalkar said that because the new window is smaller, it has created a gap that the applicant says will be filled with all trim. He added that the new window is a metal clad wood window. John Roffman, the owner of this property, said that this project involved the conversion of a bathroom to a bedroom, which requires an egress window. He said he has not yet put trim around the outside and may need to add a piece of siding or two across the bottom to put the trim around like the other windows. Carlson asked if there is a reason the new window can't be the same size as the old window. Roffman said that was as close as he could come in that casement window, because this was previously a small dOl,lble hung window in a bathroom. Ponto asked if the intention is to have the trim around the outside be the same trim size. Roffman confirmed that it would be just like the other windows to the right. Brennan asked if there was a building permit for the interior work. Roffman confirmed this and said it was noted on the permit that there would need to be an egress window because of the change in use of the room. MOTION: Gunn moved to approve a certificate of appropriateness for an application for 911 East Washington, provided that the window is trimmed to match the other windows on the elevation. Swaim seconded the motion. Carlson asked about the horizontal bar. Weitzel said that the windows on the right don't have it - they don't have the sill. Toomey asked how it fits with the top board. He said the other windows are going right up to the frieze board. Weitzel said there is a little bit of trim on the other windows, and this one should be done to match. Roffman agreed. Carlson mentioned the horizontai muntin bar that is applied to the casement window to make it look like a double hung. He said that right now it looks like it's just on the interior, not on the exterior, so it doesn't look like a double hung on the exterior. Matthew Roffman said that it is in between the two panes. Carlson said the guidelines state that it should be appiied to both sides. Weitzel said that if the Commission had seen this beforehand, it might have recommended a double hung egress window that fit the opening, but the Building Department gave a permit for this without bringing this to the Commission. The motion carried on a vote of 9-0. 411 South Governor Street. Terdalkar stated that this is a key-contributing structure in the Governor/Lucas Conservation District and is on the National Register of Historic Places. He said the application is for the construction of a new building on the site. Terdalkar said the new building would be approximately 29 feet wide and 70 feet long and would be constructed behind the existing structure, which is approximately 20 feet wide and 30 feet long. Historic Preservation Commission December 14, 2006 Page 12 Terdalkar said because of zoning restrictions and requirements including parking and setbacks, it would not be possible build such a building on the property. Terdalkar said that the lot is only about 40 feet wide, and the required setbacks would have made it impossible to construct the building. He stated that the applicant is requesting approval for certain modifications and waivers from the dimensional or site development standards, according to Code, if the structure is on the National Register, is a local landmark, or is part of a City historic district. Terdalkar said the Commission is charged with the duty to consider the application, whether it is appropriate to build the proposed structure that would be compatible with the historic structure and maintain the integrity of the original structure on the site and whether a certificate of appropriateness can be issued in order for the applicant to receive a special exception. He said that because this is a National Register property and the Commission does not have clearly stated standards for a non-residential building in its guidelines, the Commission is referred to the Secretary of the Interior Standards for rehabilitation. Terdalkar said that the first relevant standard is that the property shall be used for its historic purpose or be placed in a new use that requires minimum change of the defining characteristics of the building and its environment. Secondly, he said that the historic character of the property shall be retained and preserved. Terdalkar read that removal of historic materials, alterations, features, and spaces that characterize the property shall be avoided. Terdalkar said the third applicable standard is that each property shall be recognized first as a physical record of its time, place and use. He read further that changes that create a false sense of historic development, such as adding conjectural features or architectural elements from other buildings shall not be undertaken. Terdalkar read from number nine of the Secretary of the Interior Standards that exterior alterations or related new construction shall not destroy the historic material that characterizes the property. He read that the new work should be differentiated from the old and shall be compatible with the massing, size, scaie, and architectural features to protect the historic integrity of the property and its environment. Terdalkar referred to the Sanborn Map and City aerial map in the packet to show the context of this historic property. He said the Sanborn Map (date unknown, possibly c. 1930) shows that the lot was originally 80 by 150. Terdalkar said the Sanborn Map shows multiple structures on the site. He said that the National Register nomination form states that the entire site is the original site of the church, which was purchased by the first trustees. He added that there are more details in the s,taff report. Weitzel said the Commission had received two letters regarding this application. He pointed out that this is an individually eligible building; it is a National Register building but not a local landmark. Reverend Dial, the pastor of the church, introduced Mel Shaw as the Chair of the Building Committee and also introduced the contractor and the architectural designer. Dial said that the church is full and would like to grow on its current site. He stated that the church would like to build an addition connected to the old church so that it can maintain and continue to use the old space as well. Dial said that the church thinks what it is proposing fits. Michaud asked how much space would still be available for parking. Weitzel said that the Board of Adjustment could grant waivers if the special exception is approved, but that can't be decided until the Commission's decision is made. Dial said that the proposal includes three handicapped parking spaces in the rear that don't exist anywhere now. Swaim asked about the breezeway to separate the old building from the new. Hasdall, the designer for this project, said there would be a small breezeway of about 18 inches. Swaim asked if that could be increased to make it clearer that these are two quite different buildings and that although the new building may be sympathetic in design, it is really separate from the old. She said that when one is looking at it from straight on, there would be much depth between the buildings. Hasdall said that it will be difficult to see from the side. He said that with such a narrow lot, one doesn't get a really good grasp of the elevation from any angle, although it is something he could look at. Hasdall said it would modify some of the gathering space and possibly some of the seating. Brennan said that he ~-----------------~-_..._.._---~-----_.~------~-----_.-,---,,-. -- . -~~-----_.---,._---,------_._----------- Historic Preservation Commission December 14, 2006 Page 13 did not believe there could possibly be a mistake that the addition is not distinct and separate from the original structure. Hasdall said he tried to maintain as much of the integrity as possible and maximize space. Carlson said that one of Terdalkar's main points and his own main concern is that the addition would overwhelm the original building and that the original building would simply be seen as a foyer into what would now be the main building. Carlson said he did not know exactly what to do about that, but reducing the height of the addition and making some kind of further setback would at least help and would make more of a distinction, showing that the original building is more separate and clear as the historic building. Shaw said the church discussed the setback issue, but because the lot is long and narrow, if the breezeway is extended, that is then less room for the sanctuary. He said the church is making this proposal, because it doesn't currently seat very many people. Shaw said that if the breezeway is extended, it shortens the distance of the sanctuary and may preclude parking in the rear. Weitzel said that the eilst wall then can't be moved. Shaw said that is essentially correct. He said the addition is designed as it is so that there is a clear distinction as to what is old, for example with the raised roof line. Shaw said that realistically, feasibly, and economically, it is better to have the new addition roofline raised and extended from the existing church so that everyone from the south and east can see that there are two different structures and to create additional room in the interior for a vaulted ceiling. Shaw said it is more than just shifting back and elongating; there are structural issues as well. He said that if the roofline was lowered, there would be a step down to the basement. Shaw said it also would be harder and more costly to make a straight walkway from the east all the way to the west. He said that if the roofline is lowered, one would step in and then down, and that would affect the wheelchair lift and other things. Hasdall said that he tried to maintain the interior look of the vault throughout the sanctuary. He said that lowering the addition creates more issues at the front door and with the wheelchair lift and would possibly lower the floor leveis of the addition and the existing church. Ponto stated that to him, the addition is clearly different than the existing. He said he is more concerned with alterations on the existing structure than the addition, particularly changing the entryway from a f1attish roof to the gable type roof. Ponto said that it looks nice on the plans but alters the existing. Weitzel pointed out that the front entry is not original to the building. Dial said that the original entry was not a covered porch, and when it was covered, it was at an angle and not flat. Toomey asked if that was a blocked in window up above the door. Shaw responded that he believes it used to be a sign. Hasdall said that the existing front cover does feel somewhat confining, so he was hoping to open that up a bit. Weitzel asked how the new roof would interact with the windows. Hasdall said that the lower transom window right above the door could probably be maintained, and he could pop that new entry roof up just a foot or so to maintain that clearance. Diana Penney, whose father was a minister of the church for over 50 years, said that rectangle above the transom window was there when she first saw the church in 1958. She said that the transom above the door was there, but the door from that time was a big, heavy oak door. Dial said there is no glass or glass frame behind that rectangle, so he believes it was probably for a sign. Gunn asked if the front steps would remain the same. Hasdall said he .tried to widen them out for traffic flow. Gunn asked if physically the stairs up to the front door would be there. Dial said there will be stairs there. He said the stairs were added when the flat roof was put on the covered porch. Michaud asked where the wheelchair lift would be located. Shaw said that it would be on the south side of the church. Hasdall said that the wheelchair lift would be completely within the building. Gunn asked about the location of the steeple. Dial said the steeple would be new. Shaw said there is not a lot to identify this as a church to a passerby. He said that it is a common feature of churches to have a Historic Preservation Commission December 14, 2006 Page 14 steeple, and the church would like one, as it is the church's hope that with the design of the building and the steeple this will be readiiy identifiable as a church. Baker asked if it would be possible to put the steeple on the addition instead of the original buiiding. Toomey added that there might be structural issues with putting the steeple on the original building's roof. Hasdall said that the steeple should be fairly light fiberglass and will not be a significant amount of weight. He said that pulling the steeple on the original building leaves it much more visible from the front, especially since the lot is very narrow. Weitzel said the Commission has to consider how the architecture and history of the original structure can best be preserved. Shaw said that even if the steeple were to be moved, in every design facet the buiiding will maintain the structure, the design, look and feel. Ponto said that if the fiberglass steeple was put on, it could be removed without significantly altering the historic structure. Weitzel said it wouid have to be attached in such a way as to make it removable. Brennan said that regardless of how it is attached, if the steeple were later removed, the roof would be shingled, so any changes to the substructure would not be visible anyway. Terdalkar asked if it is creating a false sense of history. He said that historically this church buiiding has been a very modest structure, similar to an 1860s typical schoolhouse building, which would not have been a very elaborate structure. Terdalkar said the larger question is, even with the interior of the structure being maintained, this is basically changing the structure into a subordinate use of the new building. He asked if that is maintaining the historic nature of the building or the significance of the property. Terdalkar said that the addition is possible only because this is a National Register property. Shaw said there is a distinction to be made regarding the building as it was constructed in 1868. He stated that in 1868, the population of African Americans in Iowa City was quite small, and the number of African Americans in Iowa City who attended that church who had disposable income at that time probably was not a lot. Shaw said that what is seen is therefore an amalgamation of what people were able to afford and buiid at the time. Shaw said that whether the church uses the front porch, the immediate entryway, or the new structure as its sanctuary doesn't change the use of that building. He said that building will continue to be used as a church, whether worship is done in the basement or outside in tent services at vacation Bibie school. Shaw said it doesn't matter where worship is held; what is gained by moving to the new addition is space for people to enjoy themselves in worship. Shaw said that the church will not abandon the eastern part of the structure, and it will be maintained as a meeting place to conduct church business, for programs, and for amenities that the church doesn't have now. He said the church is not changing whether what one sees now as Bethel AME as a church or not; there is no question it will still be used as a church. Shaw said the question is whether the church can bring more people to worship and do so in a more relaxed atmosphere, which he says can be done by preserving the iook of the present church. Dial said that what is being proposed is what the congregation wouid have built in 1868 if it could have. He said that the church wants to be sensitive to the neighborhood and wants the structure to look like it ought to be here. Dial said the church does not want it to look like the original church but does want it to look like it ought to be there. Regarding the steeple, Dial said the church wanted something modest and humble like the original church is. Brennan asked if the double doors on the front would be required by code. Dial said the church would like the double doors to accommodate a casket in the event of a funeral. He said that the church currently cannot hold a funeral in the building. Toomey said the Commission's goal is to try to preserve the historic appearance. He stated that if the door is widened, the transom above the door would need to follow suit. Toomey said he would be more inclined to have an extra large door there. - - -. ,.-.--,-~,~---~-~--~-"-------~---'-------'---------~-'----"_._-~-----_._----- "._._--~-_._._--~-,-----_..-. Historic Preservation Commission December 14, 2006 Page 15 Regarding the steeple, Toomey said that with the angles and everything, one will hardly be able to tell that this building has been added on. He said that he would rather see the steeple put to the back for the same reason. Toomey said the Commission wants to preserve the integrity of the building as it is now. Dial said that the church can move the steeple back and can look at the doors. He said those are questions that the church could not answer until they were raised. Michaud said it seems logical, if there is a requirement for caskets, to have a 48-inch wide door, if that transom is 48 inches, perhaps there could just be a 48-inch wide door to conform to the length of the transom. She said the steeple could be moved back to the addition so that it is more clear this was a very simple structure to start with. Michaud said that to increase the size of the congregation, this would not be unreasonable. Terdalkar said that this is not the only scenario for this site. He said that one could certainly have a larger breezeway to make a clear enough distinction between the old and the new. Weitzel asked how to do that without reducing the capacity. Terdalkar asked if the Commission is talking about the capacity or the compatibility of the new structure being added on to the historic property. Weitzel said he thinks the Commission needs to consider both. Hasdall said that from a usability standpoint, capacity is key. He said that it affects the appearance and the usability of the breezeway and the design of it. Terdalkar said that an addition is possible on this site only because the building is a historic structure. He said that It would not even be possible to construct a building without the historic designation. Brennan said that what makes this building significant is the life and energy of the congregation that has been there for 140 years. He said that otherwise, the building itself is only a litlle bigger than the garage the Commission just approved for demolition, and the building has no more distinction than that garage. Brennan said it is the congregation and the events that take place here that make this significant. Michaud asked if the conference room proposed for the front could be used as a gathering room, with the conference room to be on another level. She said that would give a shorter profile, if that would be preferred. Terdalkar said that the addition is much more overpowering to the original building. He said the original building is modest and not significant architecturally. Terdalkar said this is a historic property and asked if it is justified to add this iarge mass on the site, just because the capacity is needed. He asked what will happen in ten to fifteen years and what will be the effects of this large structure and mass on the site on the properties on the north and the south. Shaw said that the existing scale of the building is 30 feet. He said the addition would be 70 feet and would give the church space to last another 50 to 60 years or more. Shaw said people have been worshipping in that church since 1868. He said the church's proposal would meet its needs for the foreseeable future. Shaw said he knows what an obstacle it has been to get the plans designed and approved within the church, let alone come before the Commission for approval. Shaw said that the church wants to build a permanency in Iowa City. He said the church can't go to the south, north, or the west, because of the existing properties and the alley. Shaw said the church is there and is there to stay. He said that if the church is not intent on staying there and being happy with the space, it would not waste the Commission's time. Dial said the church wants to use what's available to the best of its ability. He added that typically what happens in the Methodist tradition is that a second congregation would be started at some point some place else, should the first church fill to capacity. Dial said it would be great, from a pastor's perspective, to fill up the church so fast and outgrow it. He said that if the church is allowed to build what it is proposing, it could not get any bigger on this site. Dial said at that point, there would probably be a second AME at a different iocation in the community. He said the new church at 411 South Governor would continue on, and a second congregation could be Historic Preservation Commission December 14, 2006 Page 16 started. Dial said that the church likes being part of this neighborhood. He said the congregation is currently at 48 members, and the church is filled to capacity. Weitzel said that anyone looking at this building can see that it is not a big building. He pointed out that there are two letters from neighbors who both seem positive about the growth of the church in this area and are not against the use of it any way. Weitzel said one letter expresses concern about the design, and one does not. He asked Dial if he had received any other comments from neighbors or others. Dial said that neighbors were invited to a meeting on Monday to ask questions and express concerns, and they were informed of this night's meeting. He said that the eight people who came to the meeting were all positive and supportive and iiked having the church in the neighborhood. Dial said the people who attended the gathering all liked the design. Michaud asked about having the fenestration look different on the addition. Weitzel said there are varied philosophies about adding on to a historic structure. He said that one school of thought is to make the addition as modern and different as possible. Weitzel said that other people just cannot tolerate doing that to the original building. He said one way to distinguish an addition is the rhythm or patterning of the fenestration. Weitzel said he did not know what the right answer is, as he has not studied church architecture much. Swaim said that across the nation in the last 20 years, there have been a lot of churches in older parts of cities or downtowns leaving their buildings because of the lack of parking or outgrowing the facilities. She stated that it is great to see a church in Iowa City that wants to stay and function where it is. Swaim said she has concerns about the mass but feels that they can be worked out somehow. She said that Trinity Episcopal's addition was a beautiful solution. Swaim said there was a little more distance between the two structures, which works for her. Swaim said that she would like to see the steeple on the newer part. She said that it wouid not be that different and would clearly show that this is a bigger, different structure; the church started off very humble, and that is still who it is. Swaim said she does not have concerns about how the interior is used. She said that kind of flexibility should certainly be allowed here. Swaim said this is a unique situation, and the Commission needs to honor this building but give quite a bit of credit to the congregation for maintaining it and trying to stay in the same place. Toomey asked how the new addition would be sided. Hasdall said that it would match the existing wood siding. Toomey said that if there is a concern for differential between the old and the new, that could be a point of differentiation. Hasdall said he could go with a cement-type plank siding that would match in appearance. He said that as Weitzel stated, one wants to go to either extreme, being completely different or mimicking as much as possible, but one doesn't want to be in the middle. Michaud said her concern about the fenestration is that the windows seem very modern for the neighborhood. She said that something more traditional or symmetrical would blend in with the neighbors, rather than necessarily the front part. Michaud said that increasing the breezeway a bit and using a different material such as stone or glass might differentiate it better. Weitzel said that the house on the north side of the church was built last year. He said that it was built as a 1920s structure, however. Dial said the congregation has wrestled with these plans for three years to come up with this proposal and considered some of these same issues. He said the church wants it to look somewhat the same. Weitzel said that the neighboring structure is a two and one-half story prairie style building. He said that the addition would actually be shorter and would step down from the property to the north. Brennan asked if any of the windows would be stained or colored glass. Hasdall said he thought the majority of the glass would be stained or colored to let natural light through. Swaim asked if there is stained glass in the original building. Swan said that it is frosted glass. Historic Preservation Commission December 14, 2006 Page 17 Dial said that from the church's perspective, the whole building will be the church, and there is not a big distinction made about where people worship. He said the feeling is that the church is increasing where people worship. Hasdall said that in comparing the scalability, the peak of the roof of the new addition may be six or possibly eight feet higher than the existing church. He said he believes the peak will be shorter than the building next door. Gunn asked what would happen to the existing roof where the breezeway would be. Hasdall said it would not be modified in any way, that they do not touch. He said the wall of the addition would not touch the fascia of the existing roof in any way. Hasdall said the breezeway was designed for a complete separation of new and old. He said there would be about six inches between the fascia and the walls. Gunn asked about the double doors in front. Hasdall said that the proposal is for six feet, a set of double threes. He said that going to even a 32, 42, or 48 might not allow for space for a casket with people on both sides carrying it. Gunn said that a single door big enough for a casket and people on the sides would have to be a huge door, and it has to open one way, so that the whole porch becomes a place where the door swings. Weitzel added that it would be too heavy to be an ADA door. Gunn said he thought that whatever design comes in, the tendency of the Commission is to change it somehow to make it better. He said that this seems to be pretty close to being a very good design, all things considered. Gunn said that the entry is very simple, and he thinks the design of the entry is reasonable. He said he thinks the design of the double doors is reasonable, just from a practical standpoint. Weitzel asked if the double doors could go on the addition. Hasdall said that he looked at that, and it made the addition even wider yet. Miller, the contractor, said that there are larger doors made with side panels that are semi-fixed that give the appearance of one door with a matching wood panel but would open up when necessary. Miller said that it would be two doors, one narrow and one a normal size, but it looks like there is a wood panel on the side, although it would open. Baker and Gunn questioned whether that would be better than a single door, and Baker said that it would also change the look. Gunn said that one would expect to see double doors on the front of a church. He said that this would be a huge addition. He said that this is a huge addition that doesn't fit with the original building and doesn't fit well in the neighborhood, but that doesn't mean it shouldn't be built. Gunn said that once one gets past the fact that it is a huge addition, it strikes him as being pretty much okay. He said that it is differentiated, the addition on the front is compatible with what was there, and everything the Commission normally asks for is here. Gunn said that the church can't have a tiny addition in the back that is one-third the size of the original building and have anything. Weitzel said it seems that the neighborhood is accepting of the design. He stated that the Commission recently denied a building, because it didn't fit the massing and scale guidelines. Weitzel said, however, that there are some very large apartment buildings on this block. Miller agreed and said there are so many different things going on on this block that it is hard to know what to scale off of. Weitzel said this is in a different context than the proposal denied by the Commission. Toomey said that the photograph shows a side roof. Hasdall said that is the way to get to the basement of the existing church. Penney said that the basement was put under the church around 1925. Weitzel asked if anything would be done with that. Dial said that with the proposed plan, one could get into the basement without having to use that entryway. Hasdall said the thought was to remove the door and patch it, so it would appear as if it was never there to begin with. Swaim asked about the porch and the transom. Hasdall said he thought the roof could be raised about a foot and still maintain the transom. Ponto said the transom would be narrower than the double door and asked if that wouid look funny. Hasdall said that the triangle of the gable would still feel proportionate with the front entry. Historic Preservation Commission December 14, 2006 Page 16 Gunn said that he thought that if the transom were retained, it would be a new one over a wider door. He said that one wouidn't want to save a little, old transom over a wider, lower door, so it would be a new transom anyway or it won't iook right. Gunn said it is a battle between preserving the old and doing something that looks architecturally okay today. Ponto said he views the front door as analogous to egress windows in that changes have to be made for utilitarian reasons. Gunn said that he has heard lots of ideas, and all of them seem reasonable, but he hasn't heard anything that really, to him, makes a huge difference from what is already before the Commission. He said that a foot or so could be added to the breezeway but asked if that would really change anything. MOTION: Gunn moved to approve a certificate of appropriateness for the applications for 411 South Governor Street. Brennan seconded the motion. Swaim said she feels strongly that the steeple should be moved to the new addition. She said the application also refers to vinyl siding. Toomey said that the application refers to vinyl siding on the addition. Terdalkar said that the first page refers to vinyl clad windows. Dial said that the plan is for vinyl clad energy efficient windows and the cedar matching clap siding. Weitzel said that in a conservation district on a contributing structure, vinyl siding is disallowed, as are vinyl windows. Toomey said that there are guidelines about embellishments, which might affect the steeple. Weitzel said that is more of a judgment call, whether or not that is adding a false sense of history or not. Gunn said the purpose is to preserve the character of the original building. Weitzel said the debate would be whether the steeple adds a false sense of history and decorative elements that wouldn't have been found on the original building. Michaud said that cement siding could be used and said that it holds paint much better than wood. Gunn withdrew the original motion, and Brennan withdrew his second of the motion. MOTION: Gunn moved to approve a certificate of appropriateness for the application for 411 South Governor Street as submitted, with the following exceptions: the steeple is to be moved to the front of the new addition; the vinyl siding is disallowed, with the use of fiber cement board or wood in its place; and the vinyl clad windows are disallowed, with the windows to be metal clad wood or wood. Brennan seconded the motion. Carlson said he is still not convinced that this is the only option available, although he recognizes this is a difficult site to deal with. He said that before he would be willing to approve such a massive change to the building that would overpower the original building, he would want to look at more examples of small buildings that have been added to see what has been done in such situations. Michaud said that this is a very narrow lot, so the addition has to go to the west for a significant distance, or it will be an insignificant addition. She said that the church needs to stay where it is. Carlson said he had no problem with that and would like to see the church stay at the same location. He said that he has no problem with an addition in concept, even a large addition in concept, although the larger and taller it gets, the more problem he has with it. Toomey questioned whether this would even be seen from the street level. Terdalkar said yes and showed a photograph of the existing building to explain. Terdalkar said he asked the State Historical Society for examples and recommendations for this type of project, and if they can offer some technical assistance on this proposal. Terdalkar said he has enquired if the Midwest Office of the National Trust could provide any assistance. He said that, in his opinion, this is not the only design that could be built here to achieve the congregation's goal. Terdalkar said that, if the applicant agrees, Friends of Historic Preservation is also ready to help with technical advice and architectural services. Dial said that the proposal did not come about because it was the oniy thing the church could come up with. He said the church has worked with OPN on many different options, and this plan was what the congregation could agree upon. Historic Preservation Commission December 14, 2006 Page 19 Weitzel said that the design has had a number of months, if not years, of development. He said the following issues have been addressed: whether the building addition can be lowered, whether the addition can be wider or set further to the east, the possibility of the steeple being an embellishment, whether and how the front door should be changed, the materials, setting the building off, and how the neighborhood would be affected. Weitzel said the Commission has looked at the historic details and how these things reiate to the guidelines. He said that if a member votes yes, he is saying that the conditions are met, and a no vote says that the conditions are not met. The motion carried on a vote of 8-1. with Carlson votinQ no. 4}4 and 422 Brown Street. Terdalkar said that this application involves two different properties identified as 414 Brown Street and 422 Brown Street that contain four addresses together; 414 Brown Street has a property, 418 Brown Street, in the back. He said that 414 Brown Street is a key, contributing structure and a National Register property. Terdalkar said that the property to the east is 422 Brown Street, which is a contributing structure in the Brown Street Historic District, and there are several additions on the property, as well as the 426 Brown Street address there. T erdalkar said that the application is to install metal roofs on most of the flat roofs on both properties, including the front porches of both original historic houses. Terdalkar said the applicant is also requesting approval for replacing some of the existing shingled roofs with shingled roofs to match. He said the applicant is also requesting approval of the replacement of a set of guardrails on the existing window wells, and there is also a set of basement stairs on the southwest side of 422 Brown Street, as well as the front porch of the original structure at 414 Brown Street. Terdalkar said that the application also proposes to put metal railings and guardrails on the front porch there, although no design has been proposed. Richard Wayne, the owner of the property, referred to the complete roof layout. He said that at the southeast corner of the large building, 422 Brown Street, roof number ten, the broken line at the south end of it doesn't belong there; it belongs 25 feet south where it says 16.7. Wayne said that whatever is south of that broken line is the original foursquare house. He said that the footprint was originally 1 ,500 square feet, but it now exceeds 8,000 square feet. He said the original house therefore is less than 20% of the footprint of the current house. Wayne said that roof number ten is tarped because of leaks and said that trees overhang part of that roof. Wayne said that roof number seven in the southwest corner has three leaks and is tarped. He said that roof number six has two leaks. Wayne added that none of the flat roofs have enough pitch to support shingles. Wayne said that roof number 17 has a terrible area with a valley should be done in metal so that there is a compatible system to handle the valley there. He said that roof number eight is leaking but is not tarped. Wayne stated that roof number nine is starting to leak and has a hole in it. Wayne said that he does not know why 426 Brown Street is a contributing property. He added that none of the flat roofs can be seen from the street. Wayne said that roof number eleven is a small porch roof and is leaking. He said that roof number twelve is not leaking now, but it looks terrible. Wayne stated that roof number 13 has a terrible valley where it is literally flat. He said that roof 14 has multiple small leaks that are being stemmed for now with tarps. Wayne said that roof 15 has a good-sized leak, and there are stains on the interior ceiling under roof number 16. Wayne said that on the brick house, porch roof number five looks terrible but isn't leaking. He said that he would like to do something with that, as it needs to be replaced. Wayne said that roof three is the original metal roof and needs to be painted. He said that the roof on the brick house has a lot of rust but is not leaking. Wayne said that the rolled roofs last about five years, so he would like to use the metal. Historic Preservation Commission December 14, 2006 Page 20 Weitzel said that the two further back buildings are non-historic structures. He said that the two buildings in the front have all low-pitched roofing. Weitzel said that with the exception of the front porch on the southwest building, he did not believe there were any probably significant roofs. He said that these are all flat-pitched roofs, and he did not think any of the roofs can be seen from the street. Weitzel said that the materials proposed are appropriate materials for those roofs. He said that roof number 17 will probably have problems, the way it comes together, no matter what material is used there. Wayne said that he at least wants to make it better. Gunn asked about the standing seam metal roof. Wayne said that it is a metal roof with ribs, and usually every fourth rib hides a seam. Weitzel said that they are mechanical seams, not soldered. Baker asked if there are any alternative materials. Weitzel replied that EPDM would work for these situations, as would a PVC membrane that mayor may not need to be repainted in the next five to ten years. He said there is also EPDM without ballast. Weitzel said there are various other materials where a membrane or spun fiber can be used that would last five to ten years. He said that a metal roof is probably one of the longer lasting materials. Gunn agreed that the lower pitched roofs cannot be seen. He said that EPDM is a great roof for porches. Ponto asked what kind of guardrails is proposed here. Wayne asked for suggestions from the Commission. Weitzel suggested a welded, plain metal pipe rail. Terdalkar said that only a handrail is needed on the stairs. Weitzel said another possibility would be to do a better handrail using the four posts in the ground. Regarding the window well, Weitzel said that a metal grate could be used to cover the hole, and then a guardrail would not be needed. Gunn asked if that is a required exit, and Wayne confirmed this. Gunn said that a grate cannot be put on a required exit. Weitzel said that a guardrail could be made out of wood or steel, and that could be used for the big window well also. MOTION: Ponto moved to approve a certificate of appropriateness for an application for 414 and 422 Brown Street as proposed, with the clarification that the handrails for the porch on 414 Brown Street be simple pipe rails and that the window well railings be simple and according to code. Toomey seconded the motion. Carlson asked if anyone had a problem with the large profile of a modern standing seam metal roof. Weitzel said that there are not a lot of hips, and that is usually where one encounters a problem. The motion carried on a vote of 9-0. 415 Brown Street. Terdalkar said that this property is a contributing structure in the Brown Street Historic District. He stated that the application is for a deck and a pergola, and the applicant has provided some options as to how the steps would descend from the deck. Terdalkar added that the application was just submitted yesterday, so he was unable to prepare a staff report. Terdalkar said that the applicant also proposes to extend the deck on the west fayade to the line of the existing bay. Terdalkar suggested that the deck not be extended beyond the existing plane of the building and, if possible, be set back from the existing plane. Terdalkar said that the deck would be visible from the street otherwise. Terdalkar suggested that the foundation of the new structure be built with masonry peers, instead of covering it and masking it with the trellis work. He suggested that the corners be masonry peers with the concrete block. Terdalkar said there also needs to be more details regarding the baluster, the newel posts, and the railing of the stairs. Terdalkar said that before the addition to the house was built, the base was done with masonry, concrete block. He said that although it doesn't match the exact appearance of the foundation on the house, which he believed to be limestone, it makes a distinction and shows where there is a new addition, yet still follows the principle of having a masonry foundation for the new structure. Historic Preservation Commission December 14, 2006 Page 21 Terdalkar said that by covering that with trellis all the way to the corners and not exposing any part of the peers, it looks like the foundation is standing on the trellis work and it is not based on a foundation. He said that he would recommend keeping the corner exposed. Nerad, the owner of the house, said that the point of the trellis is that it would match the porch in the front. Terdalkar said that one would not find trellis going all the way to the edge of the foundation; it is normally found between the posts. Nerad asked how far apart the cement blocks should be. Terdalkar said that would depend on the peer but suggested using block that is about 20 inches. Weitzel said there are only three across the front porch, so he suggested one in each corner. Toomey suggested having one on either side of the stairs as one comes down. He said that one can buy stone blocks that look like the front. Nerad said that he would try to make it match. He said that the post and railing he would like to use would be pretty much a duplicate of what is on the front. Toomey suggested using simple square spindles. Nerad agreed but stated that the original posts were round, and there was a balustrade on the top. Terdalkar suggested that the posts on the deck be simpler than the inset panels. Nerad said that if he did extend the deck to the side, he did not think It would show from the street. He asked If that was a code issue. Weitzel responded that one of the guidelines is to keep this stepped back so that it is not visible from the street. Nerad said that one might be able to see it from an angle if one Is stepping back from his neighbor's house. Terdalkar showed a photograph of the back where he said the deck would clearly be seen. Nerad asked if he could put a stairway down from the deck that is visible there without actually having the deck come out so that there would be two stairways there. Terdalkar said that a deck is not historically found on houses, so the intent of the guideline is to not show modern additions. He said that steps could be put back where they would not be seen from the front of the house. Nerad said that he was trying to tie the deck in with the bay window. He said that one could see it from an angle but would have to be iooking for it. Nerad asked what the difference is between a deck and a porch. He asked why this is different from the porch, which is totally visible from the front. Weitzel said that porches are historically on houses, and decks are a modern fabrication. Nerad said that this Is a reasonable addition. He said that the house across the street is a total abomination, and his house is so much better than it was when he bought it. Nerad said it seems a little inconsistent that someone who is working in the spirit of the neighborhood to upgrade the value and who wants to have a reasonable addition will not be able to build it the way he wants to, just because if one looks at it from an acute angle it can be seen. He said he just thinks that the spirit of the thing Is a little off base. Nerad said that the structure will essentially be seen only from the alley. Baker said that according to guideline 5.2 for decks, the deck needs to be set in from the side walls at . least eight inches, which would preclude bumping out to behind the bay. Weitzel said the Commission is allowing this to be built along the house simply because the bay screens part of it. Gunn said that the Commission must follow the guidelines for the house across the street and for this house as well so that its decisions are not arbitrary. Nerad said that he has heard arbitrary decisions tonight about windows and steps and spending an hour and one-half on the church and then making exceptions to basically decide in favor of exactly what the church wanted. Weitzel pointed out that the church is in a conservation district rather than a historic district, so the guidelines and standards are different. Nerad said he could live with the deck either way, but he would just like to have access to the deck from other than the steep hili in back. He said that he was trying to hide the steps on the side. Nerad said that his main concern is the function, but he wants it to look good as well. Terdalkar said that behind the steps the deck wouid also protrude about 3 Y, feet. Weitzel said that right now there is a nice, clean side of a historic building, and if all of that Is put on there, it will obscure a lot of that look. Historic Preservation Commission December 14, 2006 Page 22 Michaud said that she could see this if there were a driveway here, but since it is not really leading anywhere except to the front, she did not know that it is necessary. Weitzel said there is an entrance from the back of the deck and from the addition. He said that shortening it a few inches to make it in line with the addition and minimize the view from the street doesn't really change the mass of that pergola, and he doesn't think it realiy changes the function at all. Nerad said he does not think it unreasonabie to have more than one set of steps. Gunn asked if pergolas are historic. Weitzel said they would not be found on a Victorian house. Carlson said they would probably have been found a decade or two after this house was built. Weitzel said they would have usually been found in a garden. Swaim said she thought that it would look nice. Ponto said that in the future, if someone did not want the pergola, it could probably be removed without causing much damage. Weitzel said that if people are going to vote against the guidelines, they need to cite the exception and why they think this wouid qualify for the exception. Gunn said his question really involved whether or not it would be appropriate to see a pergola from the street. He said that if this was a porch Nerad was putting on with a roof and porch details and it was compatible with the structure, even if it would be visible, it would probabiy be acceptable. Weitzel said that if the pergola was in the yard and less than 144 square feet, the Commission wouid not even review it. He said that because it is attached to the house, it becomes a building permit issue. Brennan said that the eight-inch setback is a recommendation, not a requirement. He said that the only thing that is a requirement is that a deck should be as unobtrusive as possible. Weitzel said that in that case, someone voting in favor would not need to cite an exception. MOTION: Brennan moved to approve a certificate of appropriateness for an application for 415 Brown Street, as submitted. Swaim seconded the motion. Toomey asked if the motion would allow the deck to extend past the house. Brennan confirmed this. Weitzel said the guidelines recommend that the structure be set back, so the Commission does have latitude. Michaud said she would suggest that this be flush with the building, because of the gambrol roof. She said that it softens it considerably when one goes to a right angle pergoia, which has very harsh iines. Michaud said if that is protruding behind the wall, it won't look good, but the stairway doesn't seem as big of a problem. Ponto said that he likes this, except he thought it should not extend past the corner of the main house, because of the way it would look. He said that in this situation, he was not convinced that an exception was needed to deviate from the suggested guidelines. Carlson said that he wished he had had a chance to visit the site, as it is hard to visualize what this would look like from the alley and the street from the photographs. Toomey stated that it is a pretty slanted back yard. Michaud said she could see some justification for steps on the side, because of the siope of the yard. Swaim said she agreed and said she had less of a problem with the side stairway than with the pergola extending out. Nerad said his idea was to hide the steps in line with the bay window. Carlson said that since he can't visualize this, he would like to stick with what the guidelines recommend, which is actually setting in from the side wall. He said that he might go for something that is flush with the side wall, but right now he did not have the information to approve that. Terdalkar said that there are no specifications for the railing or the newel posts. Weitzel stated that Nerad had wanted to match the front porch with regard to those details. Historic Preservation Commission December 14, 2006 Page 23 Gunn suggested that an professional could shed some light on some of these decisions by doing an architectural drawing, Nerad said that he would like to finish this, although he said he can't finish this until he has proper egress. Weitzel said that what Gunn is suggesting is that the Commission doesn't have enough details from the drawing to know what it would be approving, although sketch three is pretty clear. Weitzel said he thought that most people were okay with the stairs but had a problem with the pergola and deck extending be~ond the line of the house. He added that the other problem is that if there is a pergola from the mid 20 century proposed for a Queen Anne/Edwardian house, then there are competing styles, Weitzel questioned, for example, which style the newel posts would take on, Nerad replied that he would like to match those details to the existing porch on the house. Weitzel said that without a clear drawing, it is hard to visualize what this would look like, and that makes it more difficult to approve this. Toomey said it could be stipulated that the spindles match the existing on the front porch and that the posts have similar dimensions to those on the current porch. Weitzel said that square posts with a 45 degree or other mitered top or a square Edwardian top would look okay. Nerad said he thinks that is a good suggestion, and he wants to get something that will look appropriate. Weitzel said that while the stairs functionally don't bother him so much on the side, especially if they are made as narrow as possible, he did not want to have the pergola standing out from the side of the house, so he would have to vote against this. Baker said she would vote against it for the same reason, and Swaim agreed. Nerad asked if it is agreeable if he doesn't have it extend out three feet. Brennan withdrew his motion, and Swaim withdrew her second. MOTION: Ponto moved to approve a certificate of appropriateness for an application for 415 Brown Street, as proposed, with the following stipulations: the deck and pergola are to extend no farther than the comer of the house; the balustrades are to be compatible with what is on the front of the house, with newel posts and caps to be discussed and approved with staff; with the foundation peers to be visible with lattice between. Swaim seconded the motion. Toomey asked Nerad how committed he was to the pergola. Nerad said that he likes the look of the pergola. Weitzel said he doesn't like the look of the pergola sticking out from the side of the house. Swaim asked, if the pergola and the deck were set in from the house, would that then allow the deck steps to extend to the side with less of a problem. Terdalkar said that then there would be less deck surface area, but the owner could stili have the steps to the side and everything could stay within the existing building wall plane to the east of it. Swaim said she was not suggesting that it be set back completely but suggesting setting it back somewhat. Toomey said that the steps could be notched back into the deck, He suggested having the deck eight inches back from the corner and then coming around with the steps and coming in. AMENDMENT TO THE MAIN MOTION: Ponto moved to amend the motion to approve a certificate of appropriateness for an application for 415 Brown Street, as proposed, with the following stipulations: the deck and pergola are to extend no farther than the corner of the house; the balustrades are to be compatible with what is on the front of the house, with newel posts and caps to be discussed and approved with staff; with the foundation peers to be visible with lattice between; and with the option of having a stairway on the side, with the steps to be notched out of the deck as shown in the drawing proposed by Terdalkar. Swaim seconded the motion. The motion carried on a vote of 9-0. ADJOURNMENT: The meeting was adjourned at 10:40 p.m. Minutes submitted by Anne Schulte Historic Preservation Commission December 14, 2006 Page 24 Historic Preservation Commission Attendance Record 2006 Term 09/28 Name Expires 01/19 02/9 02/22 03/16 04/13 04/27 05/4 05/11 05/18 OS/25 06/8 06/22 07/13 07/27 08/10 09/14 10/12 11/21 12/14 Baker 3129109 -- -- -- -- -- -- -- -- -- -- X X X X X X X X OlE X X X X X X Brennan 3129108 X X OlE OlE X X X X X X X X 0 X OlE X X X X X Carlson 3129107 X X X X X X X X X X X X X X OlE OlE X OlE X X Enloe 3129106 X X OlE OlE -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- ---- -- -- -- -- Gunn 3129107 X X X X X X X X X X X X X X X X OlE X OlE X Maharry 3129108 X X X X X X X OlE X OlE X -- -- -- -- -- -- -- -- -- -- -- -- ---- -- -- -- -- McCallum 3129106 X X X X -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- ---- -- -- -- -- McCormally 3129108 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X 0 OlE X OlE Michaud 3129109 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X X X X X OlE X X Pardekooper 3129107 X X X 0 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- ---- -- -- -- -- Ponto 3129107 X X X X X X X X OlE X X OlE X X X X X X X X Schatteman 3129109 -- -- -- -- -- -- -- -- X -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- ---- -- -- -- -- Swaim 3129109 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X X X X OlE X X -- -- Toomey 3129109 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- X X X X 0 X X X -- -- Weissmiller 3129106 0 0 0 0 -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- Weitzel 3129108 X X X X X X X X X OlE X X X X X X X X X X Key: X = Present o = Absent DIE = Absent/Excused NM = No Meeting -- -- = Not a Member ~ MINUTES Youth Advisory Commission December 6,2006 - 7:00 P.M. Lobby Conference Room, City Hall DRAFT Call to order: Meeting called to order at 7:00 P.M. Members Present: Ziegenhorn, Keranen, Stubbers, Nelson, Kamps, Subramanian Excused Members: Bleam Others Present: City Council Liaison Correia, City Clerk Karr, Members of Teens Against Alcohol and Drugs (TAAD), commission members as of 1/1/07 Lin Weeks and David Segar Approve minutes: Moved by Subramanian to approve the minutes from the previous meeting, seconded by Stubbers. Approved unanimously 6-0. Motion to support Late Nil!ht Bus Service: Baeth was absent and thus unable to present additional numbers and statistics. No. motion was made at this time. It was determined that he would be invited to the next meeting. Summer ofthe Arts Update (Keranen & Subramanian): Keranen said that it was important to commit to a country for the Global Village as soon as possible. Kits are available for certain countries that will help with the project. Keranen proposed choosing a country that has a kit already made. Subramanian proposed choosing Ghana, as a kit was available. All members expressed interest in Ghana and Karr said that she would notify Deb Greene (who is in charge of the Global Village). Kamps questioned whether or not she and Subramanian would stay involved with the project, as their terms expired on 12/31/06. Correia said she would like for them to stay involved. A sub-committee will be created to work on the project in January 2007. A budget and required materials will need to be prepared by March. Keranen and Subramanian said they would attempt to contact local people from Ghana. Discussion of budl!et reauests FY08 (Julv 2007-June 2008) (Correia): Correia brought up several projects that Y AC could pursue. These included setting up a recycling program at the youth sports parks and hosting a youth leadership day in 2008 or 2009. Karr suggested including moneyJor the Global Village in the budget in order to buy food and craft materials. Keranen suggested an alcohol awareness campaign. Keranen also mentioned Bleam's idea of mini grants for local students who want to do a youth-lead community project on their own. Correia also proposed a multi-generational, -- - ---_...__..._._.~-~_._-_..__._._'''--,-_._.__.-._.._._-~---,-------,.._.._-_.~-_.-,.__._-------_._---_._._--_.------..,---.------....--'.-.. -- -- ----.--.....- - - ,.--.-.----.---,-.--,----- Youth Advisory Commission Minutes December 6, 2006 Page 2 alcohol free, social event. Also proposed was a scholarship for high school students who choose to stay in Iowa for college, money for the proposed Summer of the Arts film festival, a volunteer fair, and money for the webmaster (for creating the Y AC website). It was decided not to request funds for an alcohol awareness campaign for an alcohol free event after TAAD's presentation later in the meeting (see this section of the minutes). After much discussion, it was determined that the following budget request would be submitted to the City Council for consideration: $3,000 -Mini Grants $500 - Global Village $200 - Volunteer Fair $3700 Update on website (Nelson & Kamps): At the time of the meeting, Bleam had not submitted a picture for the website, but it was decided by the commission that the website would go live as soon as possible. The video prepared for the Youth Civic Engagement Policy Forum would be added at a later date. October 4th Public Input Session / Focused Discussion Wrap Up: Teens Against Alcohol and Drugs presented a power point about their newly formed City High School club. Several of their members had attended the 10/4/06 public forum meeting. They have received a federal grant of $1 00,000 and wish to spend the money on a media campaign against the use of alcohol and drugs among drugs. Because they do not need additional funding from Y AC and are already pursuing activities that Y AC had considered, the commission decided not to request funding for alcohol and drug related activities. The Commission instead decided to work with T AAD if they needed any assistance (Keranen proposed working with the club on an event). Ziegenhorn, a City High Student, volunteered to be the Y AC liaison to TAAD. View video prepared for Youth Civic Enl!al!ement Policv Forum: A video featuring Keranen and Subramanian was viewed. This video was about how Y AC was formed and was presented at the Youth Civic Engagement Policy Forum earlier in the year in Des Moines. The video will be added to the website. Public Discussion: The new members of the commission were introduced. David Segar and Lin Weeks will begin their terms on January I, 2007. _ __________~___ . . .._._________________...n__ _..,._.~_._,______.,__._...._.._..__.____._._____~~__~.-.--'.--------.~-....---- Youth Advisory Commission Minutes December 6, 2006 Page 3 Announcements / Invitations Subramanian proposed that meetings be more frequent so that the commission could move faster, have more momentum, and have shorter meetings, instead of one long Commission meeting. Correia said that this problem could be solved by the formation of more subcommittees. Karr said that the meeting schedule would be discussed at the first meeting of the new year. Subramanian and Kamps received certificates of service. Their terms expire on 12/31/06. The next meeting was scheduled for January 17, 2007 at 7:00 P.M. Keranen moved to adjourn the meeting. Stubbers seconded this motion and it was carried unanimously, 6-0. Meeting was adjourned at 8:55 P.M. Minutes prepared and submitted by Ziegenhorn. ATTENDANCE RECORD YEAR 2006 (Meetin!! Date) TERM 3/23 3/30 4/13 4/20 5/25 6/14 7/10 8/14 9/6 10/4 11/1 12/6 NAME EXP. Audrey 12/31/07 X X X X X X X X X X X X Keranen Sarah 12/31/07 X X X OlE OlE X X X X OlE X X Zie!!enhorn Subha 12/31/06 X X X X X X OlE X X X OlE X Subramanian Elyse 12/31/06 OlE X X X X X OlE X X X OlE X Abboud KamDs Maison 12/31/07 X X X OlE OlE OlE 0 OlE X X X OlE Bleam Jacqueline 12/31/07 X X X X X X X OlE X OlE X X Stubbers Michael 12/31/06 X X X X X X OlE X X X X X Nelson KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting -- = Not a Member