HomeMy WebLinkAbout2007-01-18 Info Packet
1=1
t~~~ar
-..:::., --'9__
...- ~
CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
January 18, 2007
JANUARY 22 SPECIAL WORK SESSION ITEMS
IP1 City Council Meetings and Work Session Agendas
IP2 Memorandum from Connie Champion, Regenia Bailey, Abbie Volland, and Linda
Severson: FY2006: Aid to Agencies proposal
IP3 Memorandum from the Assistant Director of Planning and Community Development: Iowa
DOT Road Use Tax Fund (RUTF) report [Legislative Issues]
MISCELLANEOUS
IP4
"
. ~"Tf1ail from the JCCOG Traffic Engineering Planner to the Assistant PCD Director and the
City Manager: Oak noli Residence Council letter
IP5 . E-mail from Lore Baur to Mayor Wilburn: Kyoto Treaty
IP6 Letter from Barbara Messer, Home Builders Association, to the City Manager and City
Council: Fiscal year budget
IP7 Housing and Building Inspection Services Customer Service Survey - January 2007
IPS Invitation: Shelter House 4th Annual Hunger Luncheon - January 19, 2007
IP9 Invitation: The University of Iowa's Graduate Program in Urban and Regional Planning:
Planning for a Better Region, February 3, 2007
IP10 Letter from the James Gang Board of Directors: Support our endeavors
IP11 Agenda Packet: Economic Development Committee: January 23, 2007
Memorandum from Douglas Elliott (ECICOG) with Agenda: Johnson/Linn County Public
Leadership Group, January 25 [Distributed at 1/22 Work Session]
PRELIMINARY/DRAFT MINUTES
IP12 Police Citizens Review Board: January 9, 2007
IP13 Police Citizens Review Board: January 16, 2007
IP14 Animal Care Task Force: December 21,2006
IP15 Telecommunications Commission: December 18, 2006
January 18, 2007 Information Packet (continued)
2
IP16 Planning and Zoning Commission: December 21, 2006
IP17 Economic Development Committee: December 12, 2006
I;;; 1
!~~~Ilt
-..::.... -....l'K__
---~ ~
CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
January 18, 2007
IP1
JANUARY 22 SPECIAL WORK SES ION ITEMS
. Meetings and Work Session Agendas
IP2 Memorandum om Connie Champion, Regenia ailey, Abbie Volland, and Linda
Severson: FY20 : Aid to Agencies proposal
IP3 Memorandum from tH Assistant Director of Planning nd Community Development: Iowa
DOT Road Use Tax F d (RUTF) report [Legislative Issues]
IP4 E-mail from the JCCOG Traffic ngineering Plann r to the Assistant PCD Director and the
City Manager: Oaknoll Residen e Councillette
IP5 E-mail from Lore Baur to Mayor Wilt) rn: Kyoto reaty
IP6 Letter from Barbara Messer, to the City Manager and City
Council: Fiscal year budget
our endeavors
IP7 Housing and Building Inspection Servic Customer Service Survey - January 2007
IP8 Invitation: H nger Luncheon - January 19, 2007
IP9
IP10 Letter from the James Gang Board of
IP11 Agenda Packet:
PRELlMI ARY/DRAFT MINU
IP12 Police Citizens Review Board'
IP13 January 16, 2007
IP14 Animal Care Task Force:
IP15 Telecommunications C mission: December 18, 2006
IP16 Planning and Zoning Commission: December 21,2006
IP17 Economic Development Committee: December 12, 2006
----.----.---_~___,,_,~,_,.~__._._____._._.__.,_""' .~..___m___'_
I = 1
--= -~...
;t:~~!:'"?
"-... -...,
--~
CITY OF IOWA CITY
City Council Meeting Schedule and
Work Session Agendas
rnL:
January 18, 2007
www.icgov,org
. MONDAY, JANUARY 22
6:30p Special Council Work Session
. Planning and Zoning Items
. Council Appointments
. FY2006 Aid to Agencies proposal
. Agenda Items
Legislative Issues
Council Time
Schedule of Pending Discussion Items
Future Meeting Schedule
Emma J, Harval Hall
. TUESDAY, JANUARY 23
7:00p Special Formal Council Meeting
TENTATIVE FUTURE MEETINGS AND AGENDAS ~
. MONDAY, JANUARY 29 Emma J. Harval Hall
6:00p Special Budget Work Session
. TUESDAY, JANUARY 30
6:30p Special Budget Work Session
Emma J. Harval Hall
. MONDAY, FEBRUARY 5
6:30p City Conference Board Meeting
Council Work Session
. TUESDAY, FEBRUARY 6
7:00p Formal Council Meeting
. MONDAY, FEBRUARY 19
Presidents' Day - Offices Closed
Emma J. Harval Hall
Emma J, Harval Hall
Emma J. Harval Hall
. TUESDAY, FEBRUARY 20
5:30p Special Council Work Session
6:30p City Conference Board Meeting
7:00p Formal Council Meeting
Emma J, Harval Hall
. MONDAY, MARCH 5
6:30p Council Work Session
Emma J. Harval Hall
. TUESDAY, MARCH 6
7:00p Formal Council Meeting
Emma J. Harval Hall
. MONDAY, MARCH 19
6:30p Council Work Session
Emma J. Harval Hall
. TUESDAY, MARCH 20
7:00p Formal Council Meeting
Emma J. Harval Hall
I ~ 1
t~~~~Ilt~
-,;;;;;.... "IIIII~
....... ..
CITY OF IOWA CITY~
MEMORANDUM
Date:
January 17, 2007
From:
Iowa City City Council Members
Connie Champion, Regenia Bailey, Abbie Volland, and Linda Severson
To:
RE: FY 2006: Aid to Agencies proposal
We've attached the tables for our proposal for FY2008: Aid to Agencies funding. As you can
see, we have recommended funding amounts, as well as outcomes objectives.
The funding recommendations are based upon quarterly reports regarding last year's City
funding, as well as this year's applications.
We reassessed the $16,000 Youthworks Pre-employment grant to United Action for Youth
(UA Y). We recommend granting this funding to a new collaborative program, Consortium for
Youth Employment. The goals of the Consortium for Youth Employment are similar to the goals
of our previous grant: to provide employment skill training, work supports, and on-the-job paid
internships. We have included an overview of the program for your information. As a county-
wide collaborative project, this program will be better funded than our previous grant.
We are not recommending funding for Four Oaks, HACAP, Johnson County Juvenile Justice,
and the Housing Trust Fund of Johnson County. Regarding the Housing Trust Fund's request,
we recommend looking at this after the Council receives the housing report in the fall.
We can address any question that you have at our work session on Monday.
Agency or Program Budget FY07 Agency Recommended % Outcomes expected
request FY08 FY08 change
Increased number in the number of new child care
4 Cs $ 2,000 $ 2,140 $ 2,000.00 0% providers to serve IC families.
direct specifically to respite care. Report should address
Arc of Johnson County $ 2,000 $ 2,500 $ 2,000.00 0% use of respite care
2 outcomes: an increased number of boys matched and
an increased number of volunteers for the school based
Big Brothers/Big Sisters $ 35,486 $ 38,946 $ 37,000.00 4% mentoring program.
continue crisis intervention program outcomes at current
levels; Achieve contributions/fund raising goal of
Crisis Center $ 38,575 $ 40,000 $ 39,730.00 3% $360,000
Using DVIP's education services and materials, expand
community awareness of services and the issue of
Domestic Violence Program $ 50,687 $ 53,224 $ 51,000.00 1% domestic violence.
expand the number of IC residents served through case
Elder Services Agency $ 58,839 $ 60,604 $ 59,500.00 1% management
Four Oaks (new request) - $ 1,000 $ - recommend not funding at this time
Free Medical Clinic $ 6,400 $ 6,500 $ 7,000.00 9% Increase the number of clients in case management
HACAP $ - $ 2,000 $ - recommend not funding at this time
ICARE (part of MECCA) $ 8,953 $ 11,250 $ 9,220.00 3% Increase number of individuals in case management
Provide training to 1,500 Johnson County residents in
Jo Co Office of the American Red Cross $ 5,340 $ 6,500 $ 5,500.00 3% fy2008.
No funding change--difficulty meeting goals; Expectation
for 2008 funding--participation in the Consortium for
Mayor's Youth Employment $ 20,600 $ 22,000 $ 19,570.00 -5% Youth Employment
continue to reduce staff turnover rate (current-13O!o);
MECCA $ 28,879 $ 38,750 $ 29,745.00 3% Maintain ACA discharge rate at 15% or below
increase revenue from contributions/fund raising to
$18,000 in fy2008; participate in the Consortium for
Neighborhood Centers $ 60,000 $ 60,000 $ 60,000.00 0% Youth Employment
Using RV AP's education services and materials, expand
community awareness of services and the issue of
Raoe Victim Advocacv $ 11,232 $ 11,700 $ 11,300.00 1% sexual assault.
Shelter House $ 16,899 $ 24,279 see STAR program
used as match for STAR program. Increase current
STAR Program (part of Shelter House) $ 6,147 $ 12,000 $ 35,000.00 52% case management levels to 107 adults served.
United Action for Youth $ 63,049 $ 72,000 $ 65,000.00 3% work with on outcomes with Linda Severson
collaborative County effort--36 paid internships to area
Consortium for Youth Employment $ 16,000 $ 16,000 $ 16,000.00 0% youth
would like to wait until after the housing consultant info
Housino Trust Fund of Johnson County $53,000 available in the fall
we are already funding 5 of these 7 agencies; Linda
should work with the Johnson County Social Services
Coordinator to identify specific needs of the
collaboration (bus tickets, swim passes) and facilitate
Jo Co Juvenile Justice/ Youth Dev $ 2,500.00 $ - those w/ departments
Johnson County Children's Initiative
:su btotal :Ii 431,086 :Ii 481,393 :Ii 449,565
Aid to Agencies Contigency $6,586
lotal :Ii 431,u86 :Ii 481,3!:13 :Ii 456,151
Less Direct Funding from:
CDBG $ (105,000)
Water & Wastewater Utility Bill Abatements $ (36,050)
From General Fund $ 340,343
PROPOSAL I
I
FOR Consideration
Consortium for Youth Employment
Promoting Success at Work for Youth 15 to 18 years old living in Johnson County I
I
Purpose: 12 week paid internships: Upon completion of the pre- I
Engage in community collaboration to enhance the lives of employment training course, each young person participating in I
Johnson County youth (ages 15 to 18) and enable them to the consortium will be placed in a 12 week paid internship by i
become successful and productive adults. Goodwill Industries. Goodwill is responsible for building and I
maintaining relationships with work sites and facilitating the ,
I
,
Objective: placement of each young person. i
Provide employment skill training, work supports, and on-the- I
I
job paid internships to 36 youth annually. Work Supports to Youth: Each of the Service Partners will recruit I
and enroll up to 12 youth annually to participate in the I
I
Consortium Partners: Consortium. Youth Employment Case Workers will provide !
critical support to help secure successful employment outcomes ,
Potential Funding Partners: Johnson County; City ofIowa City, i
for each young person involved. The support provided will be I
Decategorization Board, City of Coralville, City of North I
Liberty individualized based on the needs of the youth. It can include I
providing transportation to pre-employment training and I
Potential Service Partners: Mayor's Youth Empowerment assistance in filling out job applications, choosing appropriate
Program, Neighborhood Centers of Johnson County, United work attire, initial job shadowing, and on-the-job problem- i
solving. Each young person involved will be eligible to receive I
Action for Youth this individualized attention for up to 5 months (1 month of pre-
Potential Workforce Partners: Goodwill Industries, Chamber of employment training program, 3 months of paid internship, and 1
Commerce, Kirkwood Community College month post-internship transitioning into private employment).
Components of the Program: Proposed Schedule ofPre-Emplovrnent Training and 12 week
Internships:
1. September Course followed by October to December I
Pre-Emplovrnent Training: The Workforce Partners will conduct Internship Placement I
pre-employment training (4 week course offered 3 times during 2. January Course followed by February to April Internship
the year) and provide participants with a certificate of Placement ]
,
participation. Each young person successfully completing the 3. May Course followed by June to August Placement i
I
course will receive $40. I
Government oversight provided by: Johnson County Child Welfare Decategorization Board
Johnson County Decategorization Project $13,400 'support 7 youth involved in juvenile court
Johnson County Youth Development $20,000 'support 11 youth at risk of juvenile court involvement
City of Iowa City $16,000 'support 9 youth that live in Iowa City
City of Coralville $8,000 'support 4 youth that live in Coralville
City of North Liberty $8,000 'support 4 youth that live in North Liberty
~\!i.I_;_t.~lll_;l;qljJ:;tltilffiilJll~j1fI_i!\t;r.I.;;'f.~iti~l~'11!!li!!l.I!i;r1l1~~1II;r.rif;'1U!J1J~\IJL'~
Pre-Employment Training $750
$250 each class @ 3 classes per year
Group Completion Incentive (paid to the youth participant) $1,440
36 participants @ $40 incentive for completion
Intern Placements (paid to the youth participant) $22,464
36 participants @avg $6.50 hour @ 8 hours/wk @12weeks
Youth Worker Case Manager $31,500
36 participants @ $175/month @ 5 months per participant
Incentive for generating placement sites/making successful placements $5,600
$200 each site (avg. 10 sites)
$50 for initial placement $50 for successful completion of placement
@ 36 placements
Incentive for transition into private employment following internship $3,600
$50 for initial transition, $50 if employed after 30 days @ 36 placements
Total:
Total Cost per youth participant: $1,815
Each young person has the potential to earn: $664
$624 in hourly wage and $40 group incentive
Service Partners have the potential to earn: $10,500
Case load of 12 young people per service partner per year
Workforce partner has potential to earn: $9,200
1.04.07
IP3
- ~JCC
~----~
~~ m e
,.-....
m
o
Date: January 17, 2007
To: City Council
?If
Re: Iowa DOT Road Use Tax Fund (RUT F) report
From: Jeff Davidson
At your request, I have prepared a summary of the Road Use Tax Fund report recently
completed by the Iowa Department of Transportation. This report was legislatively mandated by
the 81'1 General Assembly to assess the status of Iowa's public roads system. Attached is a
copy of .the executive summary of the report. The report documents that there will be a $4
billion funding shortfall for critical needs over the next 20 years based on current projected
revenues. The report recommends an increase of $200 million annually to meet these needs.
The report includes options for the legislature to consider to increase roadway funding.
The existing Road Use Tax Fund derives its revenue from fuel taxes, vehicle registration fees,
driver's license fees, and the use tax on motor vehicles. These are distributed according to the
following formula: 47.5% to the state; 32.5% to counties; and 20% to cities. There is much
debate about the fairness of this formula. The state primary highway system includes only 8.2%
of total roadway mileage, but carries 61% of the total traffic volume and 88% of the large truck
volume. The county system is 80% of the mileage total but only 17% of the traffic volume total.
Cities have 13% of the total roadway mileage and 22% of the total traffic volume.
The Iowa DOT study recommends that natural growth in the four existing revenue sources be
accrued to the Road Use Tax Fund according to the existing formula. The report also details
several options for the legislature to consider to increase roadway funding. Any new revenues
would be deposited into a new fund called "Transportation Investment Moves the Economy in
the 21'1 Century" (TIME - 21). This new fund would be targeted to areas particularly important to
the Iowa economy according to the following formula: 60% to the state; 20% to counties; and
20% to cities.
Potential revenue sources for increasing Road Use Tax Fund revenue are summarized in the
last four pages of the executive summary. It is a significant question as to whether or not there
is the political will in the legislature to enable any of these options for increasing funding to see
the light of day. Overall Road Use Tax Fund revenue for the City of Iowa City in FY07 is
estimated at $5.3 million. The state-wide trend in Road Use Tax Fund revenue is relatively
stagnant to declining based on more fuel efficient vehicles and the moderation in vehicle miles
traveled based on high fuel prices.
To view copy of the full report go to the website www.iowadot.qov and click on the TIME-21
logo. Let me know if you have any questions.
cc: Steve Atkins
Rick Fosse
Ron Knoche
Karin Franklin
jccogadmfmemos/roadusefunds,doc
Study of Iowa's Current Road Use Tax
Funds (RUTF) and Future Road
Maintenance and Construction Needs
A report to the Iowa Legislature, per Section 85,
House File 868, 8Ist General Assembly
Prepared by
Iowa Department of Transportation
Executive Summary
December 29, 2006
Introduction
The 81" General Assembly of the Iowa legislature, in Section 85 of House File 868,
required the Iowa Department of Transportation (Iowa DOT) to conduct a study of
current Road Use Tax Fund (RUTF) revenues, and projected roadway construction and
maintenance needs. Specifically the legislation requires the following:
"The state department of transportation shall review the current revenue levels of
the road use tax fund and its sufficiency for the projected construction and
maintenance needs of city, county, and state governments in the future. The
department shall submit a written report to the general assembly regarding its
findings on or before December 31, 2006. The report may include
recommendations concerning funding levels needed to support the future mobility
and accessibility for users ofIowa's public road system."
Consistent with recent actions involving the review and analysis of all public roadways in
the state, the Iowa DOT elected to conduct this study with input from city and county
officials. These officials represent the 'three legs of the stool' critical to maintain and
operate the public roadway system in Iowa. Special acknowledgement is given to the
following representatives who provided vital input into the development of this report.
Greg Reeder, Council Bluffs city engineer
Jeff May, Knoxville public works director
Royce Fichtner, Marshall County engineer
Tom Stoner, Harrison County engineer
Iowa DOT also acknowledges Scott Newhard (Associated General Contractors of Iowa)
and Dave Scott (Iowa Good Roads Association) for facilitating the discussions between
the Iowa DOT, city and county officials.
Iowa DOT consulted with other groups with strong interest in Iowa's transportation
system.
I
Executive Summary
The 81 st General Assembly of the Iowa legislature, in Section 85 of House File 868,
required the Iowa Department of Transportation (Iowa DOT) to conduct a study of
current Road Use Tax Fund (RUTF) revenues, and projected roadway construction and
maintenance needs. With input from Iowa's cities, counties and other interested groups,
the Iowa DOT completed this report for submittal to the legislature.
Findings and Recommendations
As with the rest of the nation, Iowa is on the verge of a transportation crisis. This is the
result of flattening revenues, dramatically increasing construction costs, aging
infrastructure, increasing usage, and deferred maintenance. While the system is not yet
broken, it is at the tipping point where the cost to recover will grow exponentially if
action is not taken now. As documented in this report, Iowa is already facing a $27.7
billion shortfall in the next 20 years.
The $27.7 billion shortfall represents an ideal level of investment which cannot be fully
funded in light of the needs that exist for all levels of government and the services they
provide. However, there are critical needs that must be met to avert a transportation
crisis. The Iowa DOT worked with city and county officials to identify those
improvements that would provide the greatest benefit to preservation of the system as
well as those improvements that would provide the greatest economic development
opportunities.
At the state level, critical needs exist on the interstate and Commercial and Industrial
Network (CIN). These systems are vital to the economic growth and prosperity ofIowa.
From the input received during the development of this study, and received by the Iowa
Transportation Commission, it is clear that to maintain and grow Iowa's economy
significant investments on the interstate and CIN are necessary to provide all regions of
Iowa with access to high-quality transportation, which is reliable and efficient. Absent
additional funding, it will either be impossible or take a very long time to complete
improvements on corridors such as U.S. 20, U.S. 30, U.S. 34, U.S. 61, U.S. 63, U.S. 169,
and many others.
At the county level, the large number of structurally deficient bridges and deteriorating
conditions on the Farm-to-Market Road System are impacting the efficient movement of
people and goods. If these needs are not addressed, more bridges will have to be closed
and roads vital to the movement of agricultural products will deteriorate, impacting local,
regional and statewide economies. These roadways and bridges are even more important
with Iowa's burgeoning biofuels industry.
Cities are facing issues similar to the Iowa DOT and counties, with deteriorating
pavement conditions, deferred/reduced maintenance, and the inability to meet the demand
for new and/or expanded roadways. The highest priority needs for Iowa's cities are a
backlog of maintenance needs critical to supporting and encouraging economic
development.
2
Through the development of this report, the Iowa DOT, city and county officials reached
consensus on the following points:
. Existing RUTF revenues should continue to flow through the existing distribution
formula, and any natural growth in those revenues should also continue to flow
through the existing distribution formula.
. If new funding sources are created or existing funding sources increased, the new
revenue should be placed in a new fund.
. If a new fund is created, it should be distributed through a new formula (60
percent to the state, 20 percent to the cities and 20 percent to the counties) and
targeted to particular needs that best enhance and support Iowa's rural and urban
economies.
. The minimum amount of new funding needed today to meet the most critical
needs to sustain and enhance Iowa's economy is $200 million per year.
. Implementation of funding increases can be phased in over two years to better
manage the impact on users.
. Any additional new revenue generated beyond $200 million should be distributed
through the existing RUTF distribution formula.
. The additional revenue targeted to critical needs in Iowa will result in
improvements that have the greatest impact on sustaining and enhancing Iowa's
economy; however, it still falls well short of meeting all the needs that exist on
Iowa's public roadway system. On a system-wide basis, it is expected that even if
the recommended funding level is achieved, pavement and bridge infrastructure
will continue to worsen, although at a slower pace. It is also expected that on
low-volume county roads, road and bridge conditions will continue to worsen
resulting in more closed bridges, bridges with load restrictions and roads being
classified as area service 'b' or area service 'c.'
It is important to note that the points listed above are all inter-related and in their entirety
result in consensus among Iowa DOT, city and county officials. Therefore, it is
important that the recommendations are evaluated as a package of recommendations,
rather than a list of individual recommendations for consideration.
Based on the findings of the study, the following actions are recommended and endorsed
by the Iowa DOT, Iowa County Engineers Association, Iowa State Association of County
Supervisors, Iowa State Association of Counties, and Iowa League of Cities:
1) Create a Transportation Investment Moves the Economy in the 21" Century
(TIME-21) Fund
Additional investment in Iowa's public roadway system is vital to sustain and grow our
state's economy. This new fund will target new revenue to those areas particularly
important to Iowa's economy.
TIME-2l funding for the Primary Road System will be spent on the interstate and CIN
system. This will permit continued development of corridors critical to connect Iowa
with regional, national and international markets. Further improvements will increase
3
efficiency and safety resulting in economic growth to all regions of the state. With
additional revenue from the TIME-21 Fund to help meet the needs of the interstate and
CIN, a greater amount of existing RUTF revenue becomes available to address needs on
the rest of the Primary Road System, which otherwise would not be addressed for many
years.
At the county level, funding will be targeted heavily toward replacing deficient bridges.
These bridge deficiencies hinder the efficient movement of agricultural products and
jeopardize medical and fire services in rural Iowa. Enhancements to the Farm-to-Market
Road System will also be targeted. This system of county roads serves a key role in the
support and development ofIowa's value-added agriculture economy. Improvements to
the Farm-to-Market Road System are needed to assure efficient movement of products to
market and, in particular, value-added biofuel industries. The Farm-to-Market Road
System is also taking on an increasing role in support of the commuting of rural Iowans
to jobs in regional and metropolitan centers.
At the city level, each community will assess its own unique needs. Many will target
funding toward sustaining the overall street network. This will be accomplished by
directing resources first to cost-effective maintenance. This will allow cities to budget
other local, state and federal funds to streets that are critical to economic growth and
development. Reconstruction, expansion and safety will be priorities after maintenance
needs are addressed.
2) Enact Changes to the Iowa Code that Generate a Minimum of $200 Million in
New Revenue for the TIME-21 Fund
The TIME-21 Fund will ultimately require a minimum of$200 million per year of
funding. This funding will be generated using a mechanism or mix of mechanisms
described in the "Options for Addressing Funding Shortfall" section of this study. Any
funding generated beyond the $200 million necessary for the TIME- 21 Fund should be
distributed via the existing RUTF distribution formula.
Consistent with past RUTF revenue increases, it is recommended any increase in revenue
be phased-in over two years.
3) Establish a 60 Percent State, 20 Percent City and 20 Percent County Funding
Distribution Formula for the TIME-21 Fund
To address critical needs and to maximize the impact of additional revenues, the TIME-
21 Fund should be distributed as follows:
. 60 percent to the state for use on the interstate and CIN;
· 20 percent to cities, on a per capita basis, via the Street Construction Fund of the
Cities to sustain and improve the Municipal Street System; and
· 20 percent to counties via the Secondary Road Fund for use on all secondary road
bridges and maintenance and construction improvements on the Farm-to-Market
Road System. The Secondary Road Fund is distributed to counties using a
formula based on area, miles of road, vehicle miles of travel, rural population, and
length of bridges.
4
4) Continue Evaluation of Alternative Funding Mechanisms
The alternative funding mechanisms evaluated as part of this study, but not adopted by
the legislature as funding sources, warrant additional study. For example, the per-mile
user fee, which is not technically possible now, may be the best solution to assess user
fees in an equitable manner as the country eventually moves toward alternative-fueled
vehicles. The Iowa DOT should continue to study alternative funding sources and report
at least every five years to the legislature on the advantages and disadvantages, and
viability of alternative funding sources.
5) Perform Regular Reevaluation of Needs and Revenues and Report to the
Legislature
As documented in this report, there are many issues impacting the Iowa DOT's, cities'
and counties' ability to address the needs of the public roadway system. These issues
include the rapid changes in construction costs, level of all sources of funding, rising
volume of freight movements, increasing ethanollbiodiesel production, changing
commuting patterns, aging population, and many others. As a result of this dynamic
environment, it is prudent to reevaluate, on a regular basis, the long-range maintenance
and construction needs of the public roadway system, and the ability of existing RUTF
revenues (including new TIME-21 Fund revenues) to meet those needs. The Iowa DOT,
in consultation with cities, counties and other interested parties, should be directed to
conduct a study similar to this one at least every five years and provide a written report to
the legislature summarizing the study.
Absent additional revenue for the public roadway system, Iowans can expect a
dramatic decrease in pavement and bridge conditions in the coming years. In
addition, congestion in and around urban areas and along much ofthe interstate
(rural and urban) will increase significantly. Finally, corridor improvements on the
CIN will not be addressed. All ofthese impacts to the public roadway system end
up damaging Iowa's economy. Transportation costs will increase for both the
public and businesses and opportunities for economic development will be lost to
other states.
Background
As part of the development of this report, many aspects of transportation were analyzed
in detail. The results of that effort are in the full report and are summarized below.
Iowa's Public Roadway System Description
The public roadway system in Iowa consists of nearly 114,000 miles of highways, roads
and streets, and almost 25,000 bridges. The jurisdictional responsibility of those roads is
described along with information on mileage and travel for each system. Table I is a
summary of the systems.
5
Table I - Mileage and Vehicle Miles of Travel (VMT) by System
% of Total
%of 2005 Total 2005 Large Large
Mileage* Total VMT % ofTolal Truck VMT Truck
(as of January 1,2006) Mileage (I,OOO,OOOs) VMT (1,OOO,OOOs) VMT
Primary 9,372.66 8.2% 19,208 60.8% 2,491 88.3%
Secondary 90,075.12 79.2% 5,481 17.4% 286 10.1%
Municipal 14,338.75 12.6% 6,879 21.8% 45 1.6%
Total 113,786.53 31,568 2,822
Source: Iowa DOT - Office of Transportation Data
. This table and report do not include the small amount of mileage within Iowa's parks and
institutions.
Funding
Iowa's public roadway system is supported by revenue through three major sources ---
federal, state and local governments. Federal funding is primarily generated from federal
fuel tax and used for construction improvements. In Federal Fiscal Year (FFY) 2007, the
state ofIowa is expected to receive $306 million in federal funding, with $205 million
allocated to the state and $10 I million allocated to cities and counties.
State revenues for Iowa's public roadways come from the Iowa Road Use Tax Fund
(RUTF). The RUTF consists of revenues from fuel tax, registration fees, use tax, driver's
license fees, and other miscellaneous sources. In FY 2007 it is estimated the RUTF will
receive approximately $1.1 billion, approximately 40 percent coming from fuel tax, 36
percent coming from registration fees and 20 percent coming from use tax. After some
off-the-top allocations for programs such as Revitalize Iowa's Sound Economy (RISE),
motorcycle education, Living Roadway Trust Fund, and state park and institutional roads,
Iowa's RUTF is distributed by formula to the state for use on the Primary Road System
(47.5 percent), to counties for use on the Secondary Road System (24.5 percent) and
Farm-to-Market Road System (8 percent), and to cities for use on the Municipal Street
System (20 percent).
Cities and counties also receive funding for their roadways from local revenue sources.
Typical sources include property taxes, local option sales tax, tax increment financing
districts, bonding (primarily for cities), and assessments. The amount oflocal revenue
each city and county receives varies based on local taxing decisions.
Importance of Transportation
An efficient transportation system is essential for the future economic health of the state.
Improvements to our public roadway system lower costs for producers and consumers,
and make Iowa more attractive in a highly competitive market for jobs and industry.
Failure to maintain our public roadway system will result in lost jobs and opportunities
for economic development to neighboring states. Transportation investments support
economic development, our quality of life, protect our environment, and enhance safety.
6
Factors Impacting Transportation
There are many factors impacting transportation in Iowa and the nation. All of these
factors are resulting in an increase in maintenance and construction needs on Iowa's
public roadway system. The factors include increasing travel, increasing freight
movements, changing demographics, increasing ethanollbiodiesel production, increasing
construction/maintenance costs, decreasing pavement and bridge conditions, and
flattening or reduced funding levels. To address these factors the Iowa DOT, cities and
counties have all taken steps to increase efficiency and reduce administrative costs.
Evaluation of Future Needs
For the purposes of this report, public roadway system needs were estimated over the 20-
year period from 2005 through 2024. The 20-year projected needs for Iowa's public
roadway system are $67.2 billion. The Primary Road System has total needs of$27
billion, the Secondary Road System $23.4 billion and the Municipal Street System $16.8
billion.
The $67.2 billion in needs ofIowa's public roadway system represents the total cost to
address all deficiencies that exist now or are forecast to exist in the next 20 years. This
does not take into account the fact that some of the needs have a cost that exceed the
benefits to the state. In an attempt to evaluate the rate of return of different improvement
types and recognizing the needs will far exceed available revenue over the next 20 years,
an effort was made to prioritize needs based on minimum thresholds for preservation of
the system and then the economic benefits of different types of improvements on roads
with different traffic levels. The full report documents the prioritization of needs among
the state, cities and counties.
Evaluation of Future Revenues
Based on historic trends and an analysis of how those trends will change in the future,
federal, state and local revenues were forecast for the next 20 years. From 2005 to 2024,
the Primary Road System is forecast to receive $15.2 billion, Secondary Road System
$10.9 billion and Municipal Street System $13.4 billion. This totals $39.5 billion, which
is $27.7 billion short of the $67.2 billion in estimated needs.
Needs versus Revenues
The estimate of future revenues will allow all maintenance and administration needs
(category 1) to be met, and most of the next highest priority of needs, which addresses
pavement and bridge preservation needs on higher volume roads (category 2). To fully
address the higher-volume preservation needs the most critical needs of the next priority
category (category 3) an additional $200 million per year of funding is needed. Ofthe
unfunded category 2 and category 3 needs that can be addressed with $200 million per
year of additional funding, 70 percent are on the Primary Road System, 14 percent on the
Secondary Road System, and 16 percent on the Municipal Street System. Recognizing
that this is a significant shift from the existing RUTF distribution percentages and that
7
each jurisdiction prioritizes their needs differently, the following distribution of
additional RUTF revenues is proposed:
. State ofIowa - Primary Road System: 60 percent
. Counties - Secondary Road System: 20 percent
. Cities - Municipal Street System: 20 percent
Options for Addressing Funding Shortfall
Table 14 is a summary of existing RUTF revenue sources and options for generating
increased revenue. Table 15 is a list of revenue mechanisms that are not currently
utilized, but could be implemented to generate additional RUTF revenue.
Ta Ie 1 - urrent RUTF Revenue Sources an ncrease JptlOns
Type of
Financin" Descrintion Advantages Disadvantal!es
Fuel Tax Cents per gallon tax on motor fuels, including some alternative fuels . Collection and . Increased fuel
administration efficiency results in
Option A to Increase Revenue: process already lower revenue
Increase per-gallon tax on molor vehicle fuels equally for gasoline, in place . Higher fuel prices
gasohol and diesel based on existing rales of21.0 cents per gallon for . Generally lead to reduced
gasoline. 19.0 cents per gallon for gasohol and 22.5 cents per gallon for proportional to driving and reduced
diesel (this assumes the gasohol subsidy will be extended beyond its system usage fuel tax collections
6/30/07 sunset) . Fees are fixed and
do not adjust for
Each additional cent generates approximately $22 million to the RUTF inflation
Option B to Increase Revenue:
Adjust fuel tax annually based on an inflation index (such as the
Consumer Price Index)
Additional revenue depends on rate of inflalion. For example, a 3
percent increase in the Consumer Price Index applied to currenl fuel tax
rales would generate an additional $13 million annuallv.
Vehicle Fees charged to register and license vehicles and trailers . Collection and . Not proportional to
Registration administration system usage
Fee Schedule for Automobiles. MinipVans and Sport Utility process already . Higher
Vehicles in place administrative and
Fee = I percent of value + $0.40 x Weight . Equitable for cars enforcement costs
100 . Not equitable for
. < 5 model years old: value component of fee is not reduced pickups
. 5 model years old: 75 percent of value component is applied . Encourages
. 6 model years old: 50 percent of value component is applied retention of older
. >= 9 model years old: $35 (1994 and newer model year) vehicles
. The fee schedule varies based on age, type of vehicle and other
factors for older model year vehicles
Fee Schedule for Pickups (all trucks <= 3 tons)
. :5 10 model years old: $65 per year
. II to 13 model years old: $55 per year
. 14 to 15 model years old: $45 per year
. > 15 model years old: $35 per year
Option A to Increase Revenue:
Increase the registration fee for pickup trucks making it equivalent to
automobiles (i.e. vehicle weight and value). It would generate
approximately $57 million annually to Ihe RUTF, if applied 10 all
pickup trucks currently registered at 3. 4 and 5 tons.
Ifweight-value adjustment applies only to model year 2009 and later
pickups (phased in approach), the additional revenue to the RUTF is
projected as follows:
. CY 2008: $10 million
b
4 C
dI
o
8
. CY 2009: $20 million
. CY 20 I 0: $30 million
. CY 2011: $40 million
Option B to Increase Revenue:
Increase the minimum vehicle registration fee (i.e. $50 minimum
instead of variable minimum for autos and $35 minimum for trucks).
This scenario would generate approximately $19 million annually in
additional revenue to the RUTF.
Use Tax on Five percent use tax that is imposed on the sale of new and used motor . Collection and . Not proportional to
Motor vehicles and trailers administration system usage
Vehicles process already . May discourage
in place sales of motor
Option to Increase Revenue: . Provides revenue vehicles
Increase the use tax to 6 percent, generating approximately $40 million source based on . Fluctuates with
annually. ability to pay economic cycles
. Proportional to
cost of vehicle
Driver's A fee charged for the privilege to operate a motor vehicle . Collection and . Not proportional to
License Fee administration system usage
$4 per year (non-commercial)'" process already
$8 per year (commercial)'" in place
. Does not
... Does not include the one-time surcharge assessed through 6/30/08 for fluctuate with
the driver information system update ($3). economic cycles
Option A to Increase Revenue:
Doubling the driver's license fee would generate approximately $12
million annually.
Option B to Increase Revenue:
Institutionalize the current $3 surcharge as an increase as of7/1I08. It
would generate approximately $1.5 million per year, on average,
bee:inninlZ in FY 2009
Table 15 - Potential RUTF Revenue Sources
Type of Advantages Disadvantages
Financing Descrintion
Sales Tax Assess sales tax on fuel purchases. . Provides a mechanism to apply local . Requires enabling legislation
option sales tax on the purchase of . Administration and
A ) percent sales tax on fuel would fuel collection system would
generate approximately $43 million . Requires less frequent legislative need to be developed
per year based on fuel prices in action on fuel tax because revenues . Because tax is tied to the
November 2006. will increase as the price of fuel price offue), the amount of
increases tax could change
significantly if fuel prices
experience large fluctuations
Severance Tax on A tax collected by the state either . Creates opportunity to generate . Requires enabling legislation
Exported Ethanol based on a percent of value or a revenue from sources outside of . Administration and
volume-based fee on resources Iowa collection system would
extracted from the earth that are . Compensates for roadway need to be developed
exported out of the state. Typically deterioration resulting from usage of . Potential regulatory issues
charged to producer or first purchaser. system for the production of ethanol . Could put the producer at
competitive disadvantage
Potential revenue dependent on rate
set and volume exported. Assuming
65 percent of Iowa's ethanol
production (1.5 billion gallons in CY
2006) is shipped out of the state, a
severance tax of 1 cent per gallon
would llenerate $9.75 million oer Year.
9
Per-:Mile Tax Tax based on the vehicle miles . More direct measure of actual costs . Requires enabling legislation
traveled wilhin a state. incurred . Administration and
. Highly related 10 needs for capacity collection system would
Based on the vehicle miles traveled in and system preservation because as need to be developed
Iowa in 2005 (31.6 billion), a I cent travel increases, the need for capacity . Potentially high
per-mile fee would generate $316 and preservation improvements administrative, compliance
million per year. increase, but so does revenue and infrastructure costs
. Low tax rate needed to fund current . Technology needs to mature
needs . Privacy concerns
. May be graduated based on vehicle
size, weight, emissions or other
characteristics
Transportation Geographic areas are defined and tax . Satisfies urgent infrastructure needs, . Requires enabling legislation
Improvement imposed within the area to fund which exceed available finances . Administration and
District transportation improvements with . Encourages state, local and private- collection system would
voter approval. sector partnerships need to be developed
. May be seen as an equity
Revenue potential varies issue
Bonds for A written promise to repay borrowed . Allows earlier and faster construction . Requires enabling legislation
Primary Road money at a fixed rate on a fixed of facilities . Requires state or community
System schedule. Can be limited to very . Satisfies urgent infrastructure needs, to extend payments for long
Improvements specific situations, such as projects which exceed available finances periods of time
that exceed a certain dollar threshold, . A voids inflationary construction . Does not generate new
projects that cannot easily be phased costs money
over time (border bridges) and/or . May cost more over time
projects that can reasonably generate due to bond interest
sufficient revenue (tolls) to service . Requires annual resources be
their own bond debts. used for debt service rather
than new needs
Revenue notential varies.
Privatization Long-term leasing of toIl roads to . Influx of one-time capital . Requires enabling legislation
private sector for up-front payment. . Shifts responsibility to contractor . Administrative process
needed to let, execute,
Revenue potential varies. contract, and monitor
performance
. Requires high-usage corridor
to be marketable; Iowa may
not have any candidates
. Built-in toll increases
. Potentially higher tolls to
make project profitable
. Requires very long-term
decision that removes
flexibility
. Very limited ability for in-
state contractors to
oarticioate in construction
Tolling Implementing fees to travel on road . Specific road segments/corridors . Requires enabling legislation
segments. generate their own revenue . Expensive to initiate due to
needed capital investment
Revenue potential varies based on . Ongoing administrative
length of tolled segment and toll rate, costs
but a typical rate is 6 cents per mile. . Requires sufficient traffic
levels to generate enough
revenue to pay for the costs
of tolling, along with the
maintenance and
construction cost; Iowa may
not have any reasonable
corridors meeting
requirements.
. Public resistance may lead to
adjustments in travel
patterns to avoid tolls
. There are federal restrictions
in some cases
10
Development A fee charged to developers for off- . Additional source of funding to off- . Typically a local jurisdiction
Impact Fees site infrastructure needs that arise as a set increased needs due to new fee and is difficult to apply
result of new development. development statewide
. Places the cost of improvement on . Potential negative impact on
the development that caused the need future development
. Can be difficult to establish
and administer
. Can be an equity issue when
costs are passed on to
homeowners in the case of a
housinl2: development
Public-Private Contractual agreements formed . Expedited completion compared to . Requires enabling legislation
Partnerships between a public agency and private conventional delivery methods . May be less efficient
(PPPs) sector entity thai allow private . A voids inflationary construction . Could lead to higher tolling
participation in the delivery of costs than under a public-only
transportation projects. . Delivery of new technology project
developed by private entities . Very limited ability for in-
Revenue potential varies. . Substitution of private resources and state contractors to
personnel for constrained public participate in construction
resources
. Access to new sources of private
caoital
11
[;J
Steve Atkins
From: Anissa Williams
...._....__.~..........__.......iP.... .
~wr
iJ1
Sent: Thursday, January 11,20072:10 PM
To: Jeff Davidson; Steve Atkins
Subject: Oaknoll Residence Council letter
Summary of Oaknoll Residence Council meeting on January 10th.
The Oaknoll residence council sent a letter to City Council and the City Manager about parked vehicles on
George Street and the intersection of George Street and Oakcrest. At the time the letter was received, Oaknoll's
George Street addition was under construction. Steve advised them that we would investigate the issue after
construetion was completed. This past fall, the construction was completed.
I spoke with Pat Heiden, executive director of Oaknoll, and asked if she still felt the residents thought this was an
issue. We discussed the matter and I offered to meet with the residence council to explain what has happened
with previous parking surveys and why the parking should remain on George Street along with hearing any of
their concerns.
I met with the residence council on Jan 10th. We discussed the fact that in January 2006 we completed a survey
of the residents of George Street and found that 7 out of 11 responses preferred the parking remain on the street
for their guests. I told them that parked vehicles slow traffic down. A give-way situation where you must yield to an
on-coming vehicle is not unusual for a residential street.
Regarding the intersection of George Street and Oakcrest Street, I told them that the NO PARKING CORNER TO
HERE signs were recently moved farther away from the intersection and that I have worked with Housing
Inspection to make sure that the bushes on the northeast corner are kept trimmed. I told them although you may
have to wait for a vehicle to pass in order to complete your turn onto George Street; this actually was a good
thing. This will keep traffic slowed down and safe. Because safety is our main concern, I checked the collision
history and there is not a significant collision history indicating that there is a safety issue at this intersection.
Most of the residents were satisfied with my appearance and responses. We did discuss a 4-way stop. There is
not enough traffic to justify an all way stop. A few residents would rather be able to turn onto George Street
quicker and have the traffic moving faster. These were a minority.
There was one request that the pavement be fixed on George Street and Oakcrest in the crosswalk areas. There
are cracks in the pavement. I told them I would request these be repaired and let Pat Heiden know if/when they
will be repaired.
This issue is resolved for now. Let me know if you would like me to do anything further or if you have questions.
Anissa Williams
JCCOG Traffic Engineering Planner
410 E. Washington St.
Iowa City, IA 52240
(319) 356-5254
1/12/2007
~_._~--"._~ -"~----_.~------~--_.._--,_.,---------_.._-------_.~--
Marian Karr
rnJ
From:
Sent:
To:
Cc:
Subject:
Lore Baur [Baur.Lore@iccsd.k12.ia.us]
Sunday, January 14, 2007 1:49 PM
Ross Wilburn
Marian Karr; 'City Council; Rick Fosse
RE: Kyoto Treaty
Ross,
Thank you for your very thoughtful ernail to Andy and Ethan! Andy and Ethan are part of an
after school group of about 30 students at SEJH that focus on doing good things for people
and the environment. Their list of projects is extensive, from planting wetlands to
wrapping presents at the mall to raise money for the Rotary Club to buy supplies for
children in Xicotepec, Mexico.
We have read your letter and discussed it at our last two meetings. We were all very
impressed with the list of projects the City of Iowa City has done to conserve energy and
reduce green house emissions. We have decided the best way to support projects like these
is to write a letter to the editor to inform others about all of the City's efforts!
They would like to invite you (and Rick Fosse) to come to our meeting to answer some of
their questions, and for you to share any additional information. They also have an idea
to raise awareness of the bicycle trails - a bike rally from Napoleon Park to the Coral
Ridge Mall!
We meet every Friday after school from 3:30-5:00 in room 101 (Rick has been to my class on
more than one occasion - he is my favorite guest speaker!).
Lore Baur
-----Original Message-----
From: Ross Wilburn [mailto:Ross-Wilburn@iowa-city.org]
Sent: Thu 1/4/2007 1:27 PM
To: Lore Baur
Cc: marian-karr@iowa-city.org; *City Council; Rick Fosse
Subject: Kyoto Treaty
Please pass on to Andy Fenneman and Ethan Brown, S.E.Jr.High ECHO Club:
Dear Andy and Ethan,
Thanks for your correspondence about the Kyoto Treaty and your inquiry about greenhouse
gases and global warming. Before I give you some additional history about why Iowa City
did not appear in the list shown in An Inconvenient Truth, let me first say that I believe
global warming is a serious issue and concern and is a real issue. I believe the data
shown by our scientific community. Accordingly, I believe it is important that the City
of Iowa City looks for ways to consider environmental initiatives and energy efficiency as
a regular part of our planning and operations.
In your e-mail, you pointed out that cities have been signing it as a way to show the
President the importance of the issue of greenhouse gases and global warming. I am not
convinced that the current administration is giving this issue enough consideration.
Also, I recall some people in the President's administration trying to downplay some of
the evidence presented by the scientific community. Therefore, I do not believe that the
political statement of signing the Treaty will result in changes in policy and practice in
the current administration.
1
."_.,_.,.._--_.__._------~,_._-,-,._-_._-,-_._---------~.-..----,--~----~-- .. - -.-..--..---.----...
As you are aware, 2008 will be a Presidential year and the Iowa Caucus for both major
political parties will be in January of 2008. During this year, our community and state
will have multiple visits from Presidential candidates. This will be a great time for
groups like yourself to ask questions of the Presidential candidates about their opinion
on global warming and how their administration would address environmental concerns. If
we as a community can commit to going further than the Kyoto Treaty's objectives (as
called for in the US Mayors Climate Protection Agreement) then I would be willing to sign
it and citizens can use that act to help in their questioning potential Presidential
candidates.
Before I signed a pledge such as The U.S. Mayors Climate Protection Agreement
I have wanted to get an idea on how we as a city are doing in some of the areas mentioned
in the agreement, so that we can set realistic goals and get an understanding about how
some cities plan to monitor and measure some of the emissions (and the upfront cost of
monitoring) .
You'll be pleased to know that some of the broad areas in the Mayor's agreement where we
have taken positive strides include:
1. Promoting transportation options such as bicycle trails and use of public transit.
2. Increasing use of clean, alternative energy by recovering landfill methane for energy
production and supporting use of waste to energy technology.
3. Practicing and promoting LEED programming or a similar system.
4. Promoting tree planning to increase shading and to absorb carbon dioxide.
5. Adopting and enforcing land use policies that reduce sprawl, preserve open space, and
create compact, walkable, urban communities.
Some of these strides have not been easy and the City Council has taken some political
heat for approving a few of these items. For example, our newly revised and adopted
zoning code contains elements designed specifically to address land use that reduces
sprawl and encourages compact communities. This was a particularly divisive issue for the
City Council and we continue to have pressure to remove or not enforce some of the
guidelines.
I believe having real examples of energy and environmental initiatives as part of our
everyday work at the city to be the most important thing that we can do as a city. A few
specific examples of what we did just in 2006 include:
*
Sports lighting for efficiency and controlling spillage at our
parks
* Our use of LED traffic signals (15 watts used instead of the 165
watt bulbs) saves us around $40,OOO!year
* Our South Wastewater Sludge Heating System
* Our methane recovery and usage at the landfill
* Our planned eastside recycling center (a $2.3 Million dollar
project)
* Using 600,000 old tires for our drainage layer at the landfill
* Our use of ethanol
* Our composting programs which include using byproducts of bio
diesel and a University of Iowa food waste pilot program
* Our success with working with volunteers that included groups
like the Friends of Ralston Creek that in one session removed 1,800 pounds of steel from
the creek
2
All of these and other efforts produced over $200,000 in savings in 2006 and had a direct
positive impact on our environment.
Rick Fosse, our Director of Public Works, and I would be glad to meet with your club to
discuss other areas that we are working on. I think the final piece that I am working
with city staff is to get an idea of monitoring systems and cost associated with
monitoring emissions. I think this is important is because I would want to get the city
council to consider a resolution in support of the us Mayors Climate protection agreement
before I sign. I think getting an approval from the city council in this area is
important because there are direct budgetary implications to monitoring and direct
political considerations about our local commitment in trying to exceed the Kyoto
agreement goals. I want to make sure we have local commitment to fulfilling the goals of
our current environmental programs, policies, and projects that fulfill local initiative
and expresses a clear intention to have a positive impact on our global environment.
Finally, Iowa City is not a member of the US Conference of Mayors. We are dues paying
members of another national group called the National League of Cities, which has similar
networking, training, and advocacy functions. In addition, there is a state subsidiary
called the Iowa League of Cities that we are active participants. The Conference of
Mayors passed the resolution and signed it at their annual meeting.
Since we are not members, I was not at their meeting to be part of the original group. I
have not signed the agreement yet because of the reasons I have already mentioned.
I do hope you choose to take me up on my offer to meet with our Director of Public Works
and myse~f. Please let me know through your teacher if you are interested in getting
together and Rick and I can try to find a date that will work for all of us.
Sincerely,
Ross Wilburn
Mayor
City of Iowa City
From: Lore Baur [mailto:Baur.Lore@iccsd.k12.ia.usJ
Sent: Tuesday, January 02, 2007 9:24 AM
To: *City Council
Subject: Kyoto Treaty
Dear Ross Wilburn,
We would like to know if you have been approached about signing the Kyoto Treaty as a
city. We recently watched Al Gore's movie, An Inconvenient Truth and saw a list of
hundreds of US cities that have signed the treaty as a way of showing the President the
importance of the issue of greenhouse gases and global warming. We found that Des Moines,
3
Souix City, and
pbs.org website
committed their
Dubuque have signed the treaty.
about The National Convention of
cities to the Kyoto Protocol.
We" also located an article from the
Mayors in June 2005 when 168 mayors
Please let us know your thoughts on this issue. We are trying to find out more about what
it entails to sign the agreement - if you have heard of it or know how we could find out
more please let us know.
Sincerely,
Andy Fenneman
Ethan Brown
South East J.H. ECHO club
4
~
HBA
11 South Gilbert
P.O. Box 3396
Iowa City, Iowa 52244
Phone: (319) 351-5333
Fax: (319) 35B-2443
E-mail: joan@hbaofic.org
www.iowacityhomes.com
HOME BUILDERS ASSOCIATION
Advocates for homeownership
by promoting standards for
quality and affordablility
January 9, 2007
~/ t~;J--
C;JM
Mr. Steven 1. Atkins
City Manager
City ofIowa City
410 East Washington Street
Iowa City, IA 52240
Dear Steve and City Council Members:
I am writing to you in anticipation of your consideration of a new fiscal year budget. Our Association
understands and appreciates the challenge elected leaders face every year in managing tight budgets with ever-
increasing citizen demands. However, we would like to call to your attention the enclosed white paper from the
State Auditor's office entitled "Distinguishing Charges for Service from Taxation", and the issues it addresses.
Our Association is contacting all local governments and encouraging them to consider the enclosed article and
Iowa law when determining permit fees in connection with your upcoming budget.
As the enclosed article indicates, local governments are allowed to assess a fee to cover the administrative
expenses incurred in connection with reviewing and approving building permits or other transactions. However,
they may not charge builders an impact fee or excise tax. In Home Builders Association of Greater Des Moines
vs. City of West Des Moines, the Iowa Supreme Court held that the City of West Des Moines could not charge
builders a fee in connection with subdivision approval and building permit issuance, when the fees were deposited
into a sub-fund of the general fund and used by the City for park site acquisition and physical improvements.
Home Builders Association of Greater Des Moines vs. Citv of West Des Moines, 644 N.W. 2d 339 (Iowa 2002).
The Court found such a charge was an impact fee and that Iowa law does not authorize cities to charge impact
fees or excise taxes. Moreover, the Court found that the fee could not be justified under the City's police power
because it was not a fee charged to recover the administrative expenses incurred by the City, nor was it a fee
charged in connection with a special benefit conferred by the City.
The Homebuilders case outlines current Iowa law with regard to the expenses a local government may charge in
connection with review and approval of certain administrative matters such as the issuance of building permits.
Any amount that the City or County charges for building permit fees in excess of its costs, which may include a
reasonable allocation of indirect costs, is a tax on home building and is not permitted under Iowa law. Your
building department should be able to justify your building permit fees based on the department's costs to
administer its building permit program. If you cannot do that, you should consider whether that fee impermissibly
exceeds the amount you can charge under Iowa law. Thank you for your consideration of this importllnt matter.
Please do not hesitate to contact Dan Smith, our Government Affairs Director, if you have @Y additiOnal
. _",............ --.J
comments, questIOns or concerns. ::':~~: ~.. ;} I
~cerely,
~o--b- 'P\.f'l'.'<:lO
Barbara Messer
2007 President
Greater Iowa City Area Home Builders Association
-Ti
"..~~
-..:
,.,'
'-"Tj
,.-..,
~;.;: /".
.::i;
-.J
{00401972.DOC}
Affiliated with National Association of Home Builders & Home Builders Association of Iowa
Distinguishing Charges for Service from Taxation
By David A. Vaudt, CPA, Auditor of State of Iowa
When Does a Charge for Service Become a Tax? Iowa's courts and the Attorney
General's office have grappled with this question on numerous occasions. In fact, the
Supreme Court of Iowa most recently addressed this issue in its May 2006 decision
pertaining to the validity of the gas and electric franchise fees charged by the City of
Des Moines. Kragnes v. City of Des Moines, 714 N.W.2d 632 (Iowa 2006). While the
Court did not determine that the franchise fees were an illegal tax, the Court did reject
the City's argument a legitimate franchise fee could exceed the cost of regulation and
require the City to justify the franchise fees based upon the City's costs. The City is in
the process of preparing documentation and will need to demonstrate the franchise fees
do not exceed the direct, indirect, and! or incidental expenses involved in providing the
service. The Polk County District Court has been directed to review this case.
In other cases, the Courts have also held the fees and charges for the services provided
by local governments may not exceed the cost of providing the services. The following
quote from the Iowa Supreme Court decision in Home Builders Assn' of Greater
Des Moines v. West Des Moines, 644 N.W.2d 339, 347-48 (Iowa 2002) provides some
Clarification of the distinctions between taxes and fees:
"Having examined the sources and scope of the City's taxing authority, we now
examine its authority to charge fees under its police power. Before municipalities
had home rule authority, this court had interpreted the regulatory authority
granted by statute to cities to include the power to charge a fee to meet the
expenses of the city in exercising its regulatory authority. Felt v. City of Des
Moines, 247 Iowa 1269, 1273, 78 N.W.2d 857, 859 (1956) (holding that fee
charged to cover city's expenses in exercising its statutory authority was Ua
proper incident to the authority granted under the statute"); see City of Pella v.
Fowler, 215 Iowa 90,98,244 N.W. 734, 738 (1932); Solberg v. Davenport, 211
Iowa 612, 617, 232 N.W. 477, 480 (1930). The same principle applies with
respect to a city's home rule authority: a city may charge a fee to cover its
administrative expenses in exercising its police power. Thus, the reasonable cost
of inspecting, licensing, supervising, or otherwise regulating an activity may be
imposed on those engaging in the activity in the form of a license fee, permit fee,
or franchise fee. See City of Hawarden, 590 N.W.2d 504, 506-07 (Iowa 1999). In
addition to regulatory fees, a municipality may charge a citizen when it provides
a service to that citizen. See Newman, 232 N.W.2d 568,573 (Iowa 19751.
The rather narrow range of fees permitted by our cases is consistent with our
long-standing definition of a tax. As noted above, a tax is "a charge to pay the
cost of government without regard to special benefits conferred." In re Shurtz's
Will, 242 Iowa 448, 454, 46 N.W.2d 559, 562 (1951) (emphasis added).
Consistent with this definition, the regulatory and service fees permitted under
Iowa law are based on a special benefit conferred on the person paying the fee.
In the regulatory context, fees enable the government to administer a particular
activity or occupation to the peculiar benefit of those engaged in that activity or
occupation. Therefore, fees designed to cover the administrative expense of
regulating a particular activity, occupation, or transaction are not taxes.
Similarly, when one pays for a service such as admission to the municip~;
swimming pool, one has received a special benefit--admission to the 001--ana:;
so the admission fee is not a tax." ~~ C": L
-."..-
"""""""'1
. ,
, ,
---J
""t')
'"f"1
~-25;:
)>
,j
.r.-'
......J
In addition, Attorney General's opinions have been issued with similar conclusions on
fees and taxes. An Attorney General's opinion dated April 26, 1993 concludes
"Construction and maintenance of a toll road by a county for the purpose of raising
revenue would amount to the imposition of a tax. There is no statutory authority,
either express or implied, to impose such a tax, and therefore, such a tax may not be
levied." 1994 Iowa Op. Att'y Gen. (#93-4-7).
Another Attorney General's opinion dated May 4, 1979 concludes "The county board of
supervisors may issue a permit to and collect a permit fee from quarry operations
pursuant to the County Home Rule Amendment, as long as the permit fee is reasonable
and related to the expense of administration. However, if the purpose or the effect of
the fee is to raise revenue beyond the administrative costs of permit system itself, the
fee would be a tax and be in contravention of the County Home Rule Act." 1980 Iowa
Op. Att'y Gen. 154 (#79-5-6).
While we don't yet have a definitive answer as to what mayor may not be appropriately
included in jjindirect" or "incidental" costs, the outcome of the Des Moines franchise fee
case will clearly impact how local governments charge for services such as franchise
fees or building and other types of permits issued by local governments. Hopefully, this
case will also provide guidance on how local governments should document the costs
associated with providing services and will most likely result in a compliance area
considered during local government audits.
It is important for a local government to recover the costs associated with providing
services. However, from an accountability standpoint, it is equally important for a local
government to demonstrate the revenue collected from these charges does not exceed
the cost of providing the services and thereby become an illegal tax. With the fiscal
2008 budget process soon to start, local governments would be well advised to evaluate
and consider' charges for service, fees and permits issued in relation to the direct,
indirect, and incidental costs to provide the services.
o
"5
'.
.-~'
2J
-.J
-rJ
;)
'~-~f
.,:;;~ ,r:--
.j;:
-.J
Iowa City Housing and Inspection Services
Customer Service Survey - January 2007
~
J-IOW AFe we POIN<i?
I have been satisfied with the inspection services and the level of communication.
Very positive and professional people to work with. When I called, I was always able to talk with
someone. Honest and helpful people. People represent the City well. I expected to receive my
permit faster. My permit expired in July. I was re-inspected in June but did not receive my new
permit until October.
Norm is fantastic! He was very friendly and helpful. Thanks!
Our inspector was polite, friendly, prompt, thorough, knowledgeable, timely and had cute shoes.
Thanks.
Excellent - Inspector was on time, pointed out violations and gave me printed sheets - how to
fix problems and suggestions about the property. Thank you.
I was very impressed with how professionally Patricia conducted the inspection. It was a
pleasure to work with her.
I recently had an inspection with Ms. Kincade. She was a very pleasant, thorough and
professional person. Also observing and knowledgeable.
I thought Norm was efficient, but thorough. He conducted himself as a professional, but was still
friendly and helpful. It was a "stress-less" inspection.
I appreciated Mr. Anderson's appreciation of the way I try to keep my house in shape. I thought
his attitude was much better than the last inspector. I thought he was fair and knowledgeable.
He wasn't digging to find a problem.
Professional.
Ms. MacKay was very thorough, professional and efficient. Polite and cordial to our tenants.
LeeAnn Kincade was: prompt, helpful, friendly. Nice to meet her!
Pat MacKay was great: easy to work with, knowledgeable and thorough. And patient.
hisadmlcomments01-07.doc
1
Art Anderson is thorough - professional and fair.
LeeAnn was very professional and knowledgeable. Give her a raise.
Patricia MacKay was very refreshing to work with, both in person with Bobby during the
inspection and on the phone with many questions. Thanks so much for all your help.
Patricia MacKay is very professional. I met her for the first time a couple of years ago. She's
very thorough and patient. She also responds quickly to any questions I've left for her. Thanks.
Great job, great to work with; fair and considerate; really enjoy working with Art Anderson and
Pat MacKay.
Thanks Pat! Very organized and thorough - no complaints! @
LeeAnn Kincade is thorough, capable, and patient - right for the job. We appreciate the proper
notice and complete written fix-up orders.
Thanks for the cooperation. Patricia was very pleasant and professional! Keep her in your
department! Thanks.
Hisadmlcomments01-07 _doc
2
rI;J
Shelter House
Community Shelter & Transition Services
January 9,2007
Dear Friend:
On Friday, January 19th, Shelter House will be hosting its 4th annual Hunger Luncheon.
This year, in partnership {with the University of Iowa Human Rights Week 2007 and the
Unitarian Universalist Society of Iowa City, we invite you to participate in the Hunger
Challenge. Hunger effects how people perform at work, how children perform in school
and how people view their communities and their lives.
The Hunger Challenge asks you to fast for 12 hours prior to attending (and eating at) the
Hunger Luncheon. Please see the following event details. All are encouraged to attend
the Hunger Luncheon and participate in the Hunger Challenge.
Shelter House presents A Hunger Challenge and Hunger Luncheon
Friday, January 19, 2007 11:30 a.m. to 1:00 p.m.
Channing Hal~ Unitarian Universalist Society
10 S. Gilbert St., Iowa City
Tickets are $7 at the door
Please join us this for this year's event in recognition of Human Rights Week 2007.
S incerel y,
Criq;:lli (!~/!.'
Executive Director, Shelter House
""_':1
0 c:-:,
-i.:::::::t
~ ~
(,
- ,
-ll
N
(--.--.
; j I
::2 ,
,
,""'" - ,
,,-J ,",.M""
-~
:;:;; (",)
y
+:"'
331 North Gilbert Street . P.O. Box 3146 . Iowa City, Iowa 52244-3146 . 319-351-0326
Planning for a Better Region
~
Marian Karr
From: James Throgmorton Ulhrogmo@blue.weeg.uiowa.edu]
Sent: Friday, January 12, 2007 12:09 PM
To: 'City Council
Cc: Ross Wilburn; Regenia Bailey; Amy Correia; Dee Vanderhoef
Subject: Planning for a Better Region
Attachments: Planning for a Better Region.doc
Dear Mayor Wilburn and Members of the City Council:
On behalf of the University ofIowa's Graduate Program in Urban and Regional Planning, I would like
to invite each of you to attend an exciting event that will take place at the University of Iowa on
Saturday, February 3.
In brief, we invite you to help us focus attention on a single broad question: How can planning help
improve the overall quality of the Cedar Rapids/Iowa City region?
The event will be divided into five parts, as shown in the attached preliminary schedule, and it will be
held in Green and Hawkinson Halls at the University's Levitt Center. The Center is located at the comer
of North Riverside Drive and Park Road in Iowa City.
After I welcome people and make a few opening remarks, we will turn to the first major part ofthe
event: a Roundtable discussion involving the directors of planning (and other relevant officials) from
Cedar Rapids, Iowa City, Linn County, Johnson County, JCCOG, ECICOG, the major school districts,
and Campus Planning at the University ofIowa.
Participants in this Roundtable will focus their discussion on four questions: (1) In what ways have your
jurisdictions clearly changed for the better over the past 10 years as a result of good planning? (2) In
what ways have these improvements helped to improve the overall quality of the Cedar Rapids/Iowa
City region? (3) How has your planning affected other jurisdictions in the region and, conversely, in
what ways has their planning affected your jurisdictions (whether positively or negatively)? (4) What
new actions could we take, working together, to improve the overall quality of the Cedar Rapids/Iowa
City region?
Following the planning directors' panel discussion, members of our Planning faculty will focus the
audience's attention on issues that are of regional concern and about which the faculty members are
experts. Their presentations will take place in two separate panel sessions, separated by a complimentary
lunch from 12: 15 to 1 :30 pm.
These panel sessions will be followed by a public exploration of creative ideas for improving the region.
Additional details will be forthcoming. For now, let me just say that we are excited by the prospect of
engaging in this forum with you, and we hope that your schedule will permit you to participate.
If you are unable to come personally, please feel free to designate someone else to come in your place.
In either case, please let me know if you (or your designee) will be able to attend.
Lastly, I would invite you to recommend the names of up to three other people who would want to
attend the event and whose presence would enhance the quality of our discussion about how to build a
1/12/2007
..___.._n..__._____,.___.,,__.____~___.___...._ ~_.--._--,---..---._-
Planning for a Better Region
Page 2 of2
better region.
If you have any questions, please do not hesitate to phone me at (319)335-0037 or to contact me via
email at james-throgmorton@uiowa.edu.
Best regards,
Professor James A. Throgmorton
Professor James A. Throgmorton
Graduate Program in Urban and Regional Planning
347 Jessup
The University ofIowa
Iowa City, Iowa 52242
(319) 335-0037
1/12/2007
Planning for a Better Region:
A Summit for Policy Makers, Planners, and the Public in the Cedar
Rapids/Iowa City Region
8:00 - 9:00 am
9:00 - 9:30 am
9:30 - 10:45 am
10:45 - II :00 am
11 :00 - 12:30 pm
February 3, 2007
Tentative Agenda
Coffee and sign in
Welcome, introductions, and overview: "Imagining
CRANDICIA" - Professor James A. Throgmorton
Planning Directors' Roundtable
Les Beck, Director, Linn County Department of Planning and
Development
Jeff Davidson, Director, Johnson County Council of Govemments
Rick Dvorak, Administrator, Johnson County Department of
Planning and Zoning
Karin Franklin, Director, Iowa City Department of Planning and
Community Development
Brian James, City Administrator, City of North Liberty
Sandy Stephen, Executive Administrator for Secondary Education,
Cedar Rapids Community School District
Dean Wheatley, Long Range Planning Manager, Cedar Rapids
Department of Development
Larry T. Wilson, Associate Director of Campus and Facilities
Planning, The University ofIowa
Dr. Paula Vincent, Superintendent, Clear Creek-Amana School
District
Break
Panel Session No.1
12:30 - 1 :30 pm
1:30-3:10pm
3:10 - 3:20 pm
3:20 - 4:35 pm
Prof. Peter S. Fisher: "Regional Cooperation and Local
Government Finance."
Asst. Prof. Lucie Laurian: "_ Title here
"
Prof. Alan Peters: " Title here
"
Lunch
Panel Session No.2
Assoc. Prof. Heather MacDonald: " Title here
"
Assoc. Prof. Jerry Anthony: "_ Title here_."
Prof. John Fuller (with the assistance of Assoc. Prof. Paul Hanley):
" Title here "
Asst. Prof. Rick Funderberg: "Attaining Regional Perspective
Using GIS: How Micro Spatial Data Can Generate A Richer
Macro Perspective."
Break
Public Exploration of Creative Ideas- Professor James A.
Throgmorton (Moderator).
This portion ofthe summit wills give all participants an
opportunity to explore creative ideas about how to improve the
overall quality of the region.
,'; :;-'("'; "' '-t,; '~; :<'::r~
fromThe'jaflle~ Gaf1~'i',\;
"," f&fi
/.,.},
:it'~:'
"'f
<... .> ,',' ; :"'::C-_'-,"<', ",<(-
Yearllt is truly remarkable how quickly a year can go by. It is harato.~~Ji~i:ir~Hat onlyl"<';'~;~
ago The James Gang was named Person of the Year by the Iowa CityPres'~':~iliien.We ....,i;;..
we'd let all of our Frienas out there know what we've been up to this year and what you 'can .jj'
to in 2007. We're also kicking off our First ever annual fundra!sing arive to makesdre
next year's endeavors are better than ever!
< '). ':;.',~.
t.,,-;..
We'll start off with some exciting news From The 10,000 Hours Show. 2006 was 10K's thira year in
Iowa, and more than 2,000 volunteers served over 36,000 hours of service. The concert was held in
Des Moines and featured the music of Cake. In case you haven't heard, 10K is spinning off on its own
next year, with "10KUSA" a Pflrt of United Way of America and local10K projects on campuses in
Iowa and Wisconsin. The James Gang wishes 10K and it's staFF the best of luck in its new ventures.
Other endeavors of 2006 included the CFree wireless internet project, Bike to Work Week, Saturday
Night Free Movie Series and Earth Expo. CFree went operational in March of 2006. The First year
of operation was very successful and it looks Forward to the Future. Bike to Work Week was a huge
success in its first year in partnership with the Iowa Bike Coalition and the Iowa City Bike Library.
Events like the Mayor's Riae and the Bike Bus Car Race will make Bike to WorkWeek an annual event
in the corridor. Earth Expo received a great response from local green businesses and organizations.
Keep your eyes open for Earth Expo 2007 next summer.
2006 has also been a successful year For the Composing Charity Series. With two separate events
over $2,000 has been raised for charities including The Shelter House and Face AIDS. Thanks to all
of the area businesses who participatea in the I.C. Red Campaign during World AIDS Week and
provided in-kind donations for the event.
We're looking forward to another great year of new and creative enaeavors in the Iowa City and
other corridor areas. UNstaged is a joint project sponsored by The James Gang, Mount Vernon
Parks ana Recreation DepartlTlent ana Stage Left Theatre. Be prepared to experience an eclectic mix
of great live entertainment in some of your Favorite local businesses. Also, get ready for the unveiling
of the Coaster Project during the 2007 Arts Festival and Earth Expo 2007. Details about these events
will be posted on thejamesgang.ws as the come up.
With these great endeavors already in the works lets do everything we can to see that they are as
successful as possible. This year the James Gang is offering a new way to support our endeavors.
Just fill out the enclosea card and send it back with your contribution. Also in the midst of our annual
arive, remember our new 820 Club which was kicked off at the James Gang's 4th Birthday Bash. This
club is for friends of the James Gang who pledge $820 to sustain the James Gang now ana well into
the future. Please contact us at info@thejamesgang.ws for more information regarding the 820 Club.
hope xou have a great 2007 - and of course, thanks so much for suppor~ng the James Gang.
Please mail form and contribution 10: The James Gang, PO Box 10083, Iowa fl1y, Iowa 52240-100B3
Name:
Address:
City: State: _ Zip:
Email :
I would like to (antribute:
o Suggested Amount of $35 0 Other $
o I am unable to (antribute at this time but please add me to your mailing list.
The James Gang is a 501 (c)(3) nonprofit charitable organization. All donations are tax dedudible.
We'd like to gello knowyau bener. What are your interests?
What ideas or suggestions do you have? Comment below...
f."'"
~::-;:
, i
i'v
,-'J
'" )-----
__~I
j;
c.)
(.:i
IP11
AGENDA
City of Iowa City
City Council Economic Development Committee
Tuesday, January 23,2007
9:00 a.m.
City Hall
Lobby Conference Room
410 East Washington Street
1. Call to Order
2. Approval of Minutes of December 12, 2006 Economic Development Committee
meeting
3. Status of BlOW A application for Community Development Funds through
IDED
4. Final Draft: Economic Development Strategies, 2007-2008
5. Committee Time
6. Adjournment
NEXT REGULAR MEETING DATE: February 9, 2007
_._--,------_.._---_._._,_.-.._----,_._---~._-------_._..._~_.",.._--_._----~--_._-"_...'"--~-_._---_.._._---.----_.-------~--_.....-
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
December 12, 2006
LOBBY CONFERENCE ROOM
Preliminary
Members Present:
Members Absent:
Staff Present:
Others Present:
Regenia Bailey, Connie Champion, Bob Elliot
NONE
Karin Franklin, Wendy Ford
Nancy Quellhorst, Joe Raso, Tim Kenyon, Irvin Pfab
RECOMMENDATIONS TO CITY COUNCIL:
None
CALL MEETING TO ORDER
Chairperson Regenia Bailey called the meeting to order at 9:01 AM.
APPROVAL OF MINUTES - NOV. 13.2006 ECONOMIC DEVELOPMENT COMMITTEE MEETING
MOTION: Bailey moved to approve the November 13, 2006 minutes as submitted. Elliot seconded
the motion. The motion passed 3:0.
ACTIVITY REPORT - Economic Development Coordinator - WENDY FORD
Ford informed the committee of an initiative of the University of Iowa Obermann Center designed to get
Graduate Students involved in the community. The initiative was made possible in part by Linda
Schreiber of ICAD and a gathering of community leaders with Jennifer New of the Center. One element of
the initiative will be an event at the Public Library Tuesday, January 9th at 6:30pm. This will provide the
public with an opportunity to "network" with local graduate students. Sylvia Gail, a University of Texas
scholar and activist will give a talk about how universities and communities can collaborate effectively.
The Economic Development department marketing/advertising budget has provided a $100 sponsorship
for the event.
Ford noted that she has been attending meetings and events and gave a presentation on Iowa City's use
of TIF at the Iowa City Roundtable on Dec. 5. The presentation gives updates and enhances information
about local TIF projects. Chairperson Elliot commented on his presence at the round table and on the
good reception of Ford's presentation. Chairperson Bailey asked for a copy of the presentation. Ford
responded that she is working on getting that information loaded to the website. Nancy asked that the
information be sent to Dana Englebert for the Chamber of Commerce website as well.
Ford mentioned that she has been working on TIF debt certification. In the process of this Ford mentioned
that she has learned a lot about each active city TIF agreement. She provided a head-up that United
Natural Foods may not meet required employment thresholds by June, 2007 in order to qualify for their
100% rebate. In that event, they will receive less than a 100% rebate, the exact amount of which will be
determined by the "clawback" provision written into the agreement, which states $1667 per full time
(FTE) equivalent SHORT of the 300 FTE target will be deducted from the 100% amount.
Request For Proposal document for Downtown Market Niche Anaivsis
Ford described the request for proposals as collaboration between the City, the DTA, and the Chamber of
Commerce as each organization has strong interest in the market analysis for their individual purposes.
Ford described the scope as a three-part analysis of the downtown area to a) gain an understanding of
the current market conditions consisting of a business and building inventory, b) identify market
opportunities by sector and c) provide conclusions and recommendations for business retention and
recruitment, niche recommendations, space utilization, and marketing.
Bailey asked if a business and building database that already exists. Ford answered that there is a
database containing some of the information. The complete database will be useful to each of the
organizations. Elliot mentioned that input from entrepreneurs might useful to learn what they need -- such
as guidance and information. Franklin added that "tools for entrepreneurs to nurture new businesses"
should be included in the study.
Elliot asked if labor force surveys currently exist. Raso said that he has that information.
Economic Development Committee Minutes
December 12, 2006
Page 2
Bailey stressed that we do not want a cookie cutter analysis and that ensuring the Iowa City authenticity
as an eiement of the anaiysis is important. Discussion ensued about possible outcomes, such as the
recommendation of creation of new events. Raso cautioned that basic "clean and safe" necessities of
downtowns tend to be pushed aside when cities look at ways to draw people to the downtowns. The
basics need to be covered first and then the higher-end features can be implemented.
Elliot inquired about who decides which consuitant gets the contract. Franklin said that if the contract is
for less than $25,000 then the Economic Development Committee may decide and then the city manager
can sign the contract. If the cost is more than $25,000, a recommendation from the Economic
Development Committee must go through the city council. Elliot mentioned that he would like the council
"on board" anyway.
Bailey would like the top choices of consultants to give interview presentations. Bailey thinks it is
important to have a thorough understanding of the analysis from the contractor prior to making
recommendations.
In discussion about the end of the analysis process, Ford recommended there be an initial presentation
for discussion of the findings to the ED Committee, Chamber and DTA partners and another after initial
questions have been addressed. Franklin mentioned that the consultant should present to the Committee
who would then present the consultant's findings to the City Council. A public meeting regarding the
recommendations should also be held at the library between the two presentations given by the
consultant. To cut down on the cost of multiple presentations, Franklin suggested that one of the
meetings be for the Council and for the boards of the partnering organizations.
Raso suggested Ford ask Mainstreet Iowa about consultants they recommend to whom we could send
the RFP.
Communitv Development Fund (CDFl Application for BIOWA
BIOWA is a Trade Association working on building a database to link buyers for the waste stream
products of bio-based industries. They seek the City's support in the form of administration of a state
grant. No grant money would come from the City. In describing how the data base could work, Ford
shared the example of eggshell waste from one company used by another to produce skin care products.
Ford explained that she discussed the preliminary application with Cali Beals at the IDED. Beals'
reservations regarded the clarity of the cash match from BIOWA, but she said that the project is likely to
be funded as it is proceeding in the correct direction. The only commitment on the part of Iowa City is to
monitor the project; the funds are from the State. Bailey wants more information and assurance that staff
time for monitoring the project does not get out of hand though she is supportive of the project.
Raso mentioned that he had managed one of these types of projects and it did not require much staff
time. He said that there have been similar projects before and mentioned one that he thought was
through ISU, matching up waste streams but not necessarily bio-based. Ford said that Beals mentioned
this too, but sounds as though it had failed giving rise to some skepticism for the BIOWA project. Ford will
do further research on the other database in question.
Bailey inquired if the Committee was in agreement on giving Ford the go ahead to provide a letter of
support for the project contingent on receiving the necessary clarifications. The committee agreed to
allow Ford to provide a letter of intent to support the project, after which the council will vote on a
resolution to formally support the application. Franklin inquired about how the project will continue after
the year for which this application is to provide funding. Ford explained the CDF is designed to support
one-year projects, though the life of the database is expected to be ongoing and will be supported by
BIOWA.
ADJOURNMENT
The meeting adjourned at 9:53 A.M.
Economic Development Committee Minutes
December 12, 2006
Page 3
NEXT MEETING DATE: January 23,2007
Minutes submitted by John Dawson.
s/pcd/minutes/ecdev/2006/11-12-06.doc
Council Economic Development Committee
Attendance Record
2006
Term ~ ~ S:! S:! ~ f:: ~ ::::! ~ CD !li! !li! - - -
0 :i Eo!
Name Expires - - - .... - u; - - ~
co '" 0 c.n 0 ..... co - CD -
W N
Regenia Bailey 01/02108 X X X X X X X X X X X X X X X
Bob Elliott 01/02108 X X X X X X X X X X X X X X X
Connie 01/02/08 OlE X X X X X X X X X X X X X X
ChamDion
Council Economic Development Committee
Attendance Record
2007
Term - 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Name Expires N
w
Regenia Bailey 01/02/08
Bob Elliott 01/02/08
Connie Champion 01/02/08
Key:
X = Present
o = Absent
OlE = AbsenVExcused
I ~ I
~~---~a..
!~W!l~
-.;;::...._IIIII~
.... -
CITY OF IOWA CITY
MEMORANDUM
Date:
To:
From:
Re:
December 29, 2006
Economic Development Committee (EDC)
Wendy Ford, Economic Development Coordinator
Community Development Fund Grant Application (IDED)
Following this memo you will find:
. a letter from BIOWA Executive Director further explaining the project
. a letter of intent from the City to support BIOWA's application to the state for a Community
Development Funds grant.
The letter of intent was submitted to the state with the application as per your contingent
approval at the Dec. 12 EDC meeting. Should the application be awarded grant funds from the
state, the award will be contingent on Council's approval for support of the application. A
resolution approving support of the application will be on the agenda of the January 23, 2007
Council Meeting. Mike Ott, Executive Director of BIOWA also plans to attend that meeting.
At the last EDC meeting, you agreed to support the application contingent upon BIOWA's
clarification of the finances and the use of grant funds requested. The applicant has provided
the necessary financial clarity for the project and has reworked and presented the budget and
financials as such.
Also, at the last EDC meeting, and following it with other City staff, there was some concern
about a duplication of efforts between BIOWA's database and the Iowa Waste Exchange
program. I have explored these differences and noted them below. Additionally, I have
emphasized to the applicant that the City is particularly interested in their cooperation with the
staff and directors at the Iowa Waste Exchange program to avoid any such duplication.
The chief differences between the BIOWA and IWE databases are:
. The greater level of chemical detail included in the BIOWA database
. The ease of usability and interface with the software in the BIOWA database
. The narrow focus on biobased waste streams and input needs that will enable staff to
focus on one industry segment and compile a useful database.
ITEM and COMMENT for January 23, 2007
CONSIDER A RESOLUTION SUPPORTING THE APPLICATION FOR A $48,000 GRANT
FROM THE IOWA DEPARTMENT OF ECONOMIC DEVELOPMENT FOR BIOWA.
Comment: At its December 12, 2006 meeting, the Economic Development Committee
recommended the Council support an application on behalf of BIOWA, a biobased trade
association, for a grant of $48,000 in Community Development Funds through the Iowa
Department of Economic Development. The City's only role is to serve as grant administrator,
which will be done by the Economic Development Coordinator.
BI.WA'M
BlOW A
325 E. Washington St.
Iowa City, IA 52240
Phone: (319) 621-8580
GROWING THE BIOECONOMY
December 21, 2006
Wendy Ford
Economic Coordinator
City ofIowa City
Dear Wendy,
BlOW A is excited to work with the City ofIowa City to obtain funds for an input/output matching
database through the Community Development Fund managed by the Iowa Department of
Economic Development. This letter will give you information on BlOW A, the proposed project
and budget, and the City ofIowa City's role.
BlOW A is a trade association for biobased products, headquartered in Iowa City. BlOW A has 70+
members, including stakeholders from all aspects of the bioeconomy such as research institutions,
farmers, biotechnology companies, commodity manufacturers and investors. Its mission is to grow
the bioeconomy, specifically to support the development of biobased businesses. It does so by
creating partnerships among local companies to increase their profitability. One tool which will
help create these partnerships is the input/output database.
This project will create a dynamic input-output database that will match waste streams with input
streams. This database has a level of specificity and manageability which goes far beyond any other
current project. The initial target market is companies focused on biobased products, with a
planned expansion to advanced manufacturing and other industries. BlOW A has a captive audience
with a need for this product and a drive to see this project succeed. BlOW A members are willing to
share information previously held confidential because of the opportunities which will be created.
Members will donate their time to assist in data gathering.
Data collected will be organized by both quantity and quality and can be updated instantaneously.
This makes a database that becomes exponentially more valuable as the data pool grows. This
forward thinking approach will make this project successful for BlOW A, its members and the state
ofIowa.
BlOW A would appreciate the support of the City of Iowa City and its willingness to serve as a
vehicle to bring state funds to our local community. Please contact me at (319) 621-8580 if you
have further questions.
Sincerely,
Michael Ott
Executive Director
The BIOWA Development Association is a non-profit organization dedicated to growing the bioeconomy in Iowa. It is
governed by a nine-member board of directors with representatives from various segments of industry including
biobased chemicals, biobased materials, biobased fuels and energy, agricultural production, Iowa's Regents
Universities, investment banking and venture capital, and environmental and conservation. Please visit the BIOWA Web
site for more information at www.biowa.us.
I! !
-""= -.....!t
~ -.-............
:f~~~
~-';'~"'IIIII'
....~
CITY OF IOWA CITY
Iowa Department of Economic Development
Attention: Susan Drake, CDF
200 E. Grand Ave.
Des Moines, IA 50309-1819
410 East Washington Street
Iowa City. Iowa 52240- [826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
December 22, 2006
Dear Ms. Drake;
This letter is to document the City of Iowa City's intent to support BIOWA's grant application
for Community Development Funds. The Economic Development Committee of the City Council
discussed the application and will be recommending that the Council approve support of the
application at its January 23, 2007 meeting. Upon approval by council, The City of Iowa City will
serve as the fiscal agent for the project and will provide in-kind services to administer the grant.
The City is aware of apparent similarities in goals between the BIOWA database project and the
Iowa Waste Exchange (lWE) program, and would like to see the BIOWA project complement
IWE. In particular, we support the BIOWA project:
. Because the focus on bio-based waste and raw material needs allows for concentrated
efforts in gathering data on one of the Iowa Department of Economic Development's top
three most desired new segments of the Iowa economy.
. Because of the highly detailed chemical information the database will provide as a rich
source of raw material information for other and future bio-based manufacturers.
. Because of the grant, the database the State of Iowa will own the database and information
in it. As such, improvements or additions to existing databases, such as Iowa Waste
Exchange, may be gained because the development of the BIOWA database.
For the greatest benefit to Iowa, the City of Iowa City encourages strong communication
between BIOWA and the Iowa Waste Exchange program. This will ensure a minimum
duplication of efforts and help to create a source of waste stream information that is especially
rich in bio-based materials.
We will forward the council's resolution of support for the project as soon as it is recorded.
Sincerely,
Wendy Ford
Economic Development Coordinator
DRAn
City of Iowa City
Economic Development Policies
(initially adopted 8-29-95)
I. Diversify and increase the property tax base by I) encouraging the retention and
expansion of existing industry and 2) attracting industries that have growth
potential and are compatible with existing businesses and industries.
2. Increase employment opportunities consistent with the available labor force.
3. Provide and protect areas suitable for future industrial and commercial
development.
4. Continue to cooperate with existing local and regional organizations to promote
economic development within Iowa City.
5. Improve the environmental and economic health of the community through the
efficient use of resources.
6. Consider financial incentive and programs to facilitate achieving the above.
City of Iowa City (January, 2007)
Economic Development Strategies (Calendar Year 2007-2008)
VISION
Iowa City aspires to be a global community defined by the creativity, diversity and
innovation of it citizens and businesses
MISSION/GOAL
To achieve a vibrant local economy.
OBJECTIVES (Areas offocus)
1. Foster the retention and expansion of primary sector. existing business and
attract new business to Iowa City.
Measurables: 2 expansions; 2 new businesses; 0 business losses (of those we have
assisted); create/update marketing materials.
STRATEGIES
a. Have ability to respond as needed to infrastructure needs
. Plan and budget for Economic Development infrastructure in Capital
Improvement Plan, including roads, utilities, telecommunications, water and
sewer.
. Apply for RISE (Revitalize Iowa's Sound Economy) and other financial
opportunities for assistance
b. Market new and existing land for development and redevelopment
I See list following Objectives and Strategies.
DRAn
. Fully utilize LOIS (Location One Info System) system to post information on
the community, buildings and sites in the market
c. Design comprehensive marketing and presentation package in concert with ICAD
. Updated Community Profile
. Updated "How to do Business in Iowa City" pamphlet, to market Iowa City
. Updated Financial Assistance package information
. Zoning map and available land
d. Develop system of regular communications about business in Iowa City
. Maintain positive relationships with existing businesses with public
recognition of accomplishments including long term business in Iowa City,
good corporate citizens in Iowa City, permanent full time employee
. Act upon ICAD's annual retention surveys and gather information to evaluate
satisfaction with governmental and area support services.
. Build confidence of land owners for planning of commercial/industrial and
office growth
. Respond to selected set of targeted business leads through ICAD (Iowa City
Area Development Group)
. Through local media about positive economic climate in Iowa City
. Through city's Economic Development web pages
e. Review use of tax and other incentives to increase tax base through construction
of new facilities and/or additions to existing improvements
. Review, refine and improve program policies
. Review, refine and improve program application processes
f. Propose redevelopment plans and/or invest in public spaces in areas of the
community, such as South Riverside Drive, Towncrest, South Gilbert Street,
North Dodge Street and MuscatineIFirst Ave. Mormon Trek Extension, Aviation
Commerce Park commercial areas
g. Develop local, regional and state business network by active involvement and
presence with
. Chamber, Chamber government affairs committee, ICAD, CVB, IDED, PDI
. University of Iowa departments
. Mid-American energy
2. Support the Development of Downtown to ensure a healthy mix of retail,
services, entertainment, office, residential, lodging, and nightlife
Measurables: Begin implementation of program of marketing to commercial tenants;
retain existing retailers, gain 5 new businesses.
STRATEGIES
a. Facilitate market niche analysis for downtown
. Use as guide for implementing program of marketing available commercial
property
b. Create a fayade renovation incentive program
c. Explore development of creative business incubator
d. Capitalize on the Cultural district designation
1. Assist in the development of Entrepreneurial Businesses in Iowa City
2
DRAn
Measurables: support 10 new businesses
STRATEGIES
a. Market financial assistance programs via bankers, the web, & community
outreach
b. Explore possibilities of incubator development
c. Develop relationships with TIC businesses and opportunities for their expansion
in Iowa City
d. Collaborate with the Chamber's SEED program to initiate a small business
coaching system
e. Use $250,000/year in CDBG funds to assist new businesses
4. Workforce Development
(Measurables: ensure workforce/laborshed data is shared with targeted industries,
benchmark Iowa City based companies' use of Expo at UI Career Center,
complete annual PR on permanent employment programs)
STRATEGIES
a. Be a partner in communicating the workforce business resources of the Cedar
Rapids I Iowa City Technology Corridor™ to business and industry.
b. Encourage and advocate local industries' use ofUI Career Center EXPO for
internship and full time job po stings to attract/employ young professionals to
Iowa City
c. Create recognition program/positive PR opportunity for companies employing
permanent full time employees
d. Reserve dollars from City's CDBG funds for job training through companies'
career development programs (if allowable)
e. Maintain information about and actively support workforce development
strategies of Kirkwood Community College, ICAD and Priority One.
3
DRAn
City of Iowa City Primary Sector
Industries and Technologies Opportunity List
This list identifies industries and technology groups that are compatible with the Iowa
City community.
The purpose of the list is to focus the City's proactive economic development activities
and ICAD's efforts on behalf of the City ofIowa City.
The focus of the City's proactive economic development activities will use this as its
preferred industry and technology list:
. to focus efforts on retention or expansion of existing businesses,
. to focus efforts on attracting potential business,
. and focus on locating new businesses and expanding businesses as permitted under
current zoning,
. as a guide for considering the offer of financial assistance,
. and will not discourage other industries and companies from seeking assistance.
The list includes these industries and technologies
I. Biocatalysis and Bioprocessing Research and Development
2. Communications Services
3. Computer Software Development/Computer Simulations of Complex Systems
4. Drugs/Pharmaceutical
5. Educational Services
6. Electronic and Other Electrical Equipment
7. Environmental Technologies and Energy Resource Alternatives Research and
Development
8. Insurance Services
9. Human Health and Medicine (Alternative Health Care Systems)
10. Light Manufacturing
II. Medical Instruments/Instruments and Measuring Devices
12. Music Recording Studios/Audio-Visual Production
13. Printing and Publishing (Public Relations/Graphic Arts/Design)
14. Value Added Agricultural Products
4
..___._______.._._~__.,._.______~__~._____._~_____._.__~__...__m_ ___
Senior
Executive,
ANGLE
Technology
Group
,~
"-
'>l,.
~
'"
'~
~
"-
"'-
~
'"
)-..
~
,
~
\1
,~ (;)
~"'J
j~
" ~
,'~ ,'4
~-~
~--l ')
-'>l~
r~
"'~
,'0 ,~
" l:::i' "
~ ~ ~
';) ~ ;p
~"<ll..
(..:J",*
'\..l ''-/
I'"
C'
Using a Balanced Scorecard
to Measure Your Economic
Development Strategy
By Athar Osama, Ph.D. A common adage goes: "What gets measured, gets
done:' Finding actionable and meaningful measures
for assessing economic development performance has long been a par-
ticularly challenging puzzle. Much of what happens in our regional
economies is a result of complex interactions among numerous actors
that are not understood comprehensively enough to permit well-
informed strategic planning. Our inability to measure the success or
failure of our economic development strategies further denies us the
possibility to fine-tune, adapt and learn from them.
Yet we must not only engage in regional economic develop-
ment planning but also follow through with implementation
of our plans, often at great expense to taxpayers. We must
also continually evaluate our efforts and justify them by
demonstrating value to our communities. A well-function-
ing performance measurement system that could provide
credible, meaningful and actionable insights into the success
of our economic development strategies (or lack thereof)
would be a welcome addition to the economic development
professional's toolkit.
The measurement problem
The issues in performance measurement hover around two
key elements: namely, the performance metrics themselves
and the overall framework that holds them together. While
the choice of the right set of metrics is important - and is
partly determined by a host of technical and political factors
- the difficulty of constructing an overall framework in
which these metrics must be organized to present a coherent
story about a region's economic development strategy is vast-
ly under appreciated.
Setting up such a framework requires answering ques-
tions such as:
What constitutes success in economic development,
and how should it be measured?
Do simple metrics suffice, or should composite meas-
ures be developed?
How should these metrics be organized into a system of
measurement that provides actionable guidance to key
stakeholders?
* * * 26 Economic Development America FA L L 2 0 0 6
How should the information gleaned from such a per-
formance measurement system be used?
How should various kinds of metrics (e.g., leading
indicators vs. lagging indicators, qualitative measures
vs. quantitative measures, hard financial measures vs.
soft measures and tangibles vs. intangibles) be bal-
anced?
Such choices continue to challenge the profession, and
thus undermine the successful implementation of even the
most carefully constructed strategies.
In a 2004 survey of economic development organizations
(EDOs) conducted by Brigham Young University, 93 percent
of respondents indicated that they were likely to increase
their use of performance measures in decision-making, yet
only 20 percent thought that performance measures vI/ere
effective in increasing awareness of program results, setting
strategies and improving programs. It is worth noting here
that we are not yet introducing the performance measure-
ment framework, only the performance measures them-
selves!
This Jack of perceived utility of performance measure-
ment may be explained partly by the absence of an organiz-
ing framework that transforms a bundle of performance
metrics (data) into insightful and actionable guidance (infor-
mation), and leads to learning about the region's economy
and the multi-faceted relationships among various actors in
the economy (knowledge).
Practitioners often do not understJnd many of the intri-
cate relationships among various political, social and eco-
nomic actors that intervene between their actions (causes)
and the results (effects). Performance evaluation must, there-
fore, generate knowledge as it consumes information and
iteratively improves our understanding of how our
economies respond to our actions.
The good 11(:'\VS is that there is a strategic planning and
performance measurement approach that provides coverage
for most of the critical ingredients of a comprehensive per-
formance measurement system.
!I1JI'!I~!lcin!lJhe J!alal1ced1ic~recard ____
The Balanced Scorecard originated in <l ] 992 J !lIrwml
HI/silless l<CViCH' article by a Harvard professor, Dr. Robert S.
Kaplan, and a consultant, David 1>. Norton, titled "The
Balanced Scorecard - I\lcasurcs That Drive Performance."
The problem that these individuals \-vere try.ing to address
v./as the predominance of financialmetrics in measuring
organizatilma] performance. Organizational performance,
the authors argued, must be measured in a balanced manner
that takes into account the additional dimensions of per-
formance critical to an nrganization's success. The original
Balanced Scorecard used four dimensions (referred to as per-
formance perspectives) to assess an organization'sperform-
ance: financial, customer, internal business process, and
learning and grcnvth.
/ Financial ~
Perspective
Customer Internal
Perspective Process
Perspective
~ Learning & /
Growth
Perspective
Figure: A Traditional Balanced Scorecard
The Balanced Scorecard itself has undergone major trailS
formations through cllstomer-driven innovation. Uver the
last decade, it has evolved from a system of key performance
indicators to a communication system that provides strategy
awareness and focus throughout an organization, to bccom
ing the focal point of an organization's strategic planning
and performance measurement activities.
In the proccss, the Balanced Scorecard has become a new
management paradigm in the corporate \vor!cL According to
one estimate, over 50 percent of all h)rtune 500 comp,lnics
have implemented a Balanced Scorecard. A Babnced
Scorecard "Hall of fame" has been established by Kaplan and
Norton to recognize those organizations that have imple-
mented the Balanced Scorecard in its true spirit and have
achieved breakthrough results. In addition to its use in cor
ponlte settings, the Balanced Scorecard has been used across
the entire spectrum of organizational types, including gov-
ernment, non-profit, healthcare, ilCademia, research and
development, and education sectors.
Crea!!!Jg. an Econll..II1!I:.J1evelopment Balan.l:.ed SC!l.~~!"..d__ .
The process of creating a Balanced Scorecard begins with
understanding the key dimensions of organizational per
formance. As Balanced Scorecards have been lmplementnl
across different organizational types, they have heen modi-
fied to incorporate the reality of those organizations. For
example, \../hilc the financial perspective Illay reprcscnt the
bott01l1line for corporate entities, it docs not rcpresent the
objective of organizational performance in mission-drivcn
public sector agencies. Consequently, proponents have intro-
duccd organizational mission as the ovcrarching goal in these
circumstances. EDOs fit this model.
Vv'hik the precise structure of each FIX)'s Balanced
Scorecard Inay. Vi.H)", a generic architecture could comprise
the following dimensions of performance
Organizational Mission - An EDO's mission, rather
than financial profitability, represents the bottom line
for its performance. EDOs eli/ler in terms of what they
are expected to achieve. Some arc cl1<lrged with creating
jobs and attracting businesses to a particular region,
1\ II 2111111 Economic Development America 27 * * *
others are tasked with making investments in human
capital, and still others have multi-dimensional mis-
sions. Whatever the mission of an EDO is, it must be
adequately defined and measured in the organization's
Balanced Scorecard. Everything else that an organiza-
tion does - and measures - must directly support its
overall mission.
Customer (Stakeholders') Perspective - While it may
be possible to objectively measure how well an organi-
zation is achieving its mission, customer satisfaction is
often a leading indicator of how welJ an organization is
performing. An EDO must deal with a number of dif~
ferent kinds of customers, ranging from the general
population to businesses in the region to the govern-
ments that provide legitimacy to its work. Each of these
types of customers - or stakeholders - must be satisfied
if the organization is to adequately achieve its mission
and continue to exist.
Financial Perspective - \^!hile non-financial measures
may represent an EDO's overall success (e.g., number
of jobs created, rather than profitability achieved),
financial performance is still important to an EDO's
ability to carry out its task. For one, it must raise
money against competing demands, complete its proj-
ects within budget and bring money into the economy.
Many of these factors are both a cause and an effect of
an EDO's ability to satisfy its customers, but they must
also be measured independently within the financial
perspective.
Internal Process Perspective - In order to achieve its
mission and deliver on its customer and financial goals,
an EDO must execute a set of internal processes. They
may include prospecting for potential corporate candi-
dates, running training programs for its own staff,
making calls on corporate leaders to understand their
issues, and managing a "one-stop-shop" for business
support. These processes are important ingredients of
the cause-and-effect chains that link organizational
inputs (investments and activities) with outputs and
outcomes.
Learning and Growth Perspective - The learning and
growth perspective represents the foundation on which
an EDO's performance is built. It includes staffing,
infrastructure and technology that go into executing
internal processes. For example, an EDO might hire
new staff or create an internship program to develop its
capability to carry out an initiative that may in turn
enhance its ability to carry out its mission. Alternative-
ly, it might make an investment in its staff by providing
new technology (such as a mobile communications
device) to improve their productivity, which may in
turn lead to better performance. In essence, it is making
investments in certain inputs which are then consumed
in the internal process in order to generate results for
the organization. These inputs form the foundation on
which an organization's performance is built, and must
be measured in the learning and growth perspective.
* * * 28 Economic Development America FA L L 2 0 0 6
(
EDO's
Mission
1
Customer
Perspective
Financial
Perspective
~
~
Internal
Process
Perspective
r
Learning &
Growth
Perspective
Figure: Balanced Scorecard for an EDO
The Balanced Scorecard's perspectives provide a lens
through which the leadership looks at objectives, strategy,
processes, and capabilities. It relies on a participatory process
to identify and discuss strategic objectives; identify relevant
stakeholder segments and develop specialized strategies for
each segment; review and implement organizational process-
es to implement these strategies; and develop the various
capabilities, skills, equipment, and infrastructure to enable
the organization to implement these processes. These activi-
ties are linked by a chain of causality that runs from organi-
zational capabilities to internal process to stakeholder satis-
faction to financial results, and finally to the achievement of
the organization's mission.
Often as a result of the process of putting together a
Balanced Scorecard, performance measurement and data col-
lection systems arc put in place to measure the strategy itself.
t This metric makes the organizational strategy the centerpiece
of its performance measurement system, helping to avert
misalignment between what an organization is designed to
achieve and what gets measured.
Scaling the strategy down - or up
Once the top-level strategy has been developed and agreed
upon, each organizational sub-unit creates its own strategy
for achieving its obligations towards the larger organizational
strategy. As the process cascades down the hierarchy with
multiple levels of Balanced Scorecards being developed and
deployed, the goals of various sub-units and that of the larg-
er organization are aligned. A similar effect can be achieved
throughout an economy when an EDO's Balanced Scorecard
is scaled up into city, regional and state Balanced Scorecards.
Once this process of strategy-making and scorecard
development has taken place, each sub-unit's actual perform-
ance is measured against its own targets and is monitored on
a regular basis. The Balanced Scorecard thus becomes a
means to focus energies toward what is important. It is often
claimed that the Balanced Scorecard simplifies and commu-
nicates the strategy and brings laser-like focus to an organi-
zation's goals, thus making strategy everyone's job. Bahlll(ed
Scorecards also are used as a communications tool at man-
agement dnd board meetings, helping focus discussion on
measuring progn.'ss tCl\vard the organizational strategy.
This process also leads to learning across the organiziltioll
~ detecting discrepancies between achieved and targeted per-
formance, analyzing their Ciluses, and suggesting possible
remedial actions. Using Illctrics to support a cause-and-effect
model of organizational performance, the leadership can
also, over time, test hypothesized relationships bet\veen
inputs, process and llutcomes, and update their m.....n mental
models of organizational performance.
A Balanced Scorecard may seem like a simple way of
organizing an fDO's strategy and performance activities, but
it is Hot simplistic Over half of the organizations that c1ailll
to implement a Balanced Scorecard do not do so in both leI-
teI' and spirit. They do not, therefore, achieve the benefits
tllal arc available. Understanding the intricacies ilild Iluances
of the various steps that go into the construction of a \vell-
functioning Balanced Scorecard is critical to irnpkl1ll'ntatioll.
Thinking through the underlying philosophy of the B..llal1ced
Scorecard as it applies to Cllll1lllt'rci.11 entities and adapting it
to EDOs is an even more important consideration. ""-fr:
ANGLE 'J('chllology Group (WWW.dllg!ctcchIlOlogYIIS.CO/Il) is a/I
intcrnatiolw/ techlw/ogy-bascd ccolwllIie development ul/d
tcchnology coml11l'/"cializatioll cconsllftillg, ///(/llagcIIlC/iI, af/lf
vcnture capital colI/pany. for more inf(Jr/nation and COli/II/eilts,
coJJtact the (/lIthor at athar.osal/w(ji\lIlglctcc.com.
FA L L 2 II II" Economic Development America 20 * * *
Marian Karr
Page 1 of 1
From:
Gina Peters [gina.peters@ecicog.org]
Thursday, January 18, 2007 11 :29 AM
Brian Fagan; Allen Witt; Beth Freeman; Chuck Peters; Doug; Gary Grant; Hills; James
Houser; Joan Benson; Joe Raso; Joshua Schamberger; Kent Ralston; Lee Clancey; Linda
Langston; Lu Barron; Mary Day; Mayor Betty Svoboda; Mayor Dale Stanek; Mayor David
Franker; Mayor Don Gray; Mayor Eldon Slaughter; Mayor Glen Potter; Mayor Jim Fausett;
Mayor Joel Miller; Mayor John Harris; Mayor John Nieland; Mayor Kay Halloran; Mayor Louise
From; Mayor Mike Williams; Mayor Patrick Murphy; Mayor Paul Tuerler; Mayor Robert Kurt;
Ross Wilburn; Mayor Rozena McVey; Mayor Thomas C. Patterson; Mayor William Cooper;
Mayor William Voss; Michael Lehman; Monica Vernon; Nancy Quellhorst; Pat Harney; Paula
Freeman-Brown; Priority One; Rod Sullivan; Sally Stutsman; Scott Grabe; Terrence Neuzil;
Tim Boyle
Adam Lindenlaub; Administrator Brian James; Becky Shoop; C Clerk Tracey Mulcahey; Casie
Kadlec; Chad; Christine Taliga; Marian Karr; City Clerk Nancy Beuter; City Clerk Susie Siddell;
City Clerk Tawnia Kakacek; Executive Assistant Mike Sullivan; Steve Atkins; Jane Tompkins;
Janelle Rettig; Jeff Davidson; jeff schott; John Yapp; Kelly Hayworth; Mike Goldberg; Sandie
Deahl
Subject: Leadership Meeting Reminder
Attachments: January 25 Agenda.doc
Sent:
To:
Cc:
The next meeting of the Johnson/Linn County Public Leadership Group will be Thursday, January 25,2007, at
4:30 p.m., at the South Slope facilities in North Liberty. An agenda is attached.
For directions to South Slope, consult the website at www.south.sloPe.com.
Douglas D. Elliott
Executive Director
East Central Iowa Council of Governments
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
319.365.9941
319.365.9981 (fax)
WWWJ'lcico9,org
1/1812007
Agenda
Johnson/Linn County Public Leadership Group
South Slope
980 North Front Street
North Liberty, Iowa
Thursday, January 25, 2007
4:30 p.m.
INFORMAL MEETING
Work Session
1. Call to order - 4:30 p.m.
2. Welcome and Introductions
Lu Barron, Incoming Chairperson - Linn County Board of Supervisors
Pat Harney, Incoming Chairperson - Johnson County Board of Supervisors
3. Update on Trail Link
Pat Harney
4. Regional Land Use Project Presentation
Mary Rump, ECICOG
Chad Sands, ECICOG
5. Discussion of Legislative Priorities
Iowa State Association of Counties
Iowa League of Cities
Technology Corridor Business Alliance
**Set Corridor Legislative Day**
6. Initiative
Allen Witt, Co-Chair
Cedar Rapids Area Chamber of Commerce Task Force
7. Meeting Schedule and Future Agenda Items
8. Adjournment
POLICE CITIZENS REVIEW BOARD
MINUTES - January 9, 2007
DRAFT
[];:]
CALL TO ORDER:
Chair Michael Larson called the meeting to order at 5:35 p.m.
MEMBERS PRESENT:
Candy Barnhill, Elizabeth Engel, Loren Horton (6:45 p.m.), Greg Roth
MEMBERS ABSENT:
None
STAFF PRESENT:
Staff Kellie Tuttle
STAFF ABSENT:
Legal Counsel Catherine Pugh
OTHERS PRESENT:
Chief Hargadine, Captain Widmer, Lieutenant Jackson of the ICPD
RECOMMENDATIONS TO COUNCIL
None.
CONSENT
CALENDAR
Motion by Barnhill and seconded by Roth to adopt the consent calendar as
presented or amended.
. Minutes of the meeting on 12/18/06
. ICPD General Order #00-01 (Search and Seizure)
. ICPD General Order #01-01 (Racial Profiling)
. ICPD General Order #01-08 (Criminal Intelligence)
. ICPD SOG #01-21 (Disaster, Communications, Incident Command)
. ICPD SOG #07-01 (Disaster, Communications, Incident Command)
. ICPD Use of Force - November 2006
. ICPD Quarterly/Summary Report (all quarters) - IAIRlPCRB, 2006
Motion carried, 4/0, Horton absent.
Barnhill requested that the next time General Order 00-01 (Search and Seizure) is
reviewed to go back through and double check the numbering on Definitions (should
be III) and on page 9, item G would be a, b, c, d.
Engel asked for clarification as to when it's necessary to have the video or audio
running during a traffic stop, disturbance call, etc. Chief Hargadine explained that
they would like to have officers have it on all the time, but there are instances where
there is a foot pursuit and the officer does not have time to turn it on manually. The
only thing that automatically triggers the system to turn on is when the overhead
lights on. Engel asked if it was expected to have the recording device on if an officer
is called to a residence. It is not expected of the officer, Widmer explained that part
of the problem is the range of the system. Many factors need to be taken into
consideration as to whether the system can transmit: range, atmosphere, building
type, battery strength, angle of vehicle, etc.
Chief Hargadine said it probably would be expected if an officer was called to a
domestic disturbance. The officers have a transmitter on their belt that they can turn
_....."___.__~_,___.._..__..____..__._.____._ _.._.____,~., ,._...___._._____..________._,.._._._._._____._~..m'...'n"
PCRB
January 9, 2007
Page 2
OLD BUSINESS
NEW BUSINESS
PUBLIC
DISCUSSION
BOARD
INFORMATION
STAFF
INFORMATION
EXECUTIVE
SESSION
the system on from which should activate it. Widmer stated that all traffic stops now
should be recorded. Other interactions and encounters are a learning process and
more and more should start being recorded. Chief Hargadine also explained that the
time it takes a supervisor to review an incident, if on video, is about 20 minutes. If
the incident is not on video, it takes about 40 hours to investigate the complaint. This
was one of the reasons the policy was changed to "shall" was to save time during
investigations. Barnhill asked if there was a backup process if the lead officer is
involved in interviews etc, and the recording device has not been turned on, can
someone else turn it on? Chief Hargadine stated there is an indicator light on the
vehicle that let officers know who is recording and who is not so that other officers
can trigger the system. Barnhill asked if Field Interviews were considered field
activity and were they previously considered discretionary? Widmer responded that
it was field activity and previously and currently officers "should" record. It is
encouraged strongly, and if they don't it is the supervisor's responsibility to find out
why and try to get officers in the habit of doing it. Barnhill asked for clarification with
verbal field interview cards and the dispatchers. Widmer explained that for additional
information that normally would not go on reports, but the officer wants to remember
it just in case, they have the dispatchers make a blotter entry. A blotter entry is when
the dispatcher through the CAD system is able to type in information that will stored
in on that call.
City Code Section 8-8-6(E\ / Policv & Procedure for extension reauests -Motion by
Barnhill and seconded by Engel to table the discussion until legal counsel was
present and until the March meeting so Barnhill could be present.
Motion carried, 4/0, Roth absent.
None.
None.
None.
Tuttle mentioned that the City Council was scheduling times for Boards and
Commissions to discuss the FY08 budget.
Motion by Barnhill and seconded by Roth to adjourn into Executive Session based
on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are
required or authorized by state or federal law to be kept confidential or to be kept
confidential as a condition for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and
school districts, and 22-7(5) police officer investigative reports, except where
disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not
---'--'-~~--"-"-'---"--'~~-'---'---'-"-----'-'--"----.--..-.-.-"',-.- - - --,-_._---~-,-_.__.._-_.._._--_._----_.~-_._._-_..-....--.--. ......-..--..,.---.-.--.-
PCRB
January 9, 2007
Page 3
REGULAR
SESSION
required by law, rule or procedure that are made to a government body or to any of
its employees by identified persons outside of government, to the extent that the
government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from
making them to that government body if they were available for general public
examination.
Motion carried, 4/0, Horton absent. Open session adjourned at 5:48 P.M.
Returned to open session at 6:02 P.M.
Motion by Barnhill and seconded by Engel to move Item 9 on the agenda to discuss
the meeting schedule.
Motion carried, 4/0, Horton absent.
MEETING SCHEDULE
. February 13, 2007, 5:30 P.M., Lobby Conference Room
. March 13, 2007, TBA, Lobby Conference Room
. April 10, 2007, TBA, Lobby Conference Room
. May 8,2007, TBA, Lobby Conference Room
RETURN TO
EXECUTIVE
SESSION
REGULAR
SESSION
The Board agreed to cancel the February meeting if an extension is requested for
the Chiefs report on PCRB Complaint #06-05, due to a lack of Board business.
Barnhill will not be available during most of the month in February for meetings.
Motion by Barnhill and seconded by Engel to adjourn into Executive Session based
on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are
required or authorized by state or federal law to be kept confidential or to be kept
confidential as a condition for that government body's possession or continued
receipt of federal funds, and 22.7(11) personal information in confidential personnel
records of public bodies including but not limited to cities, boards of supervisors and
school districts, and 22-7(5) police officer investigative reports, except where
disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not
required by law, rule or procedure that are made to a government body or to any of
its employees by identified persons outside of government, to the extent that the
government body receiving those communications from such persons outside of
government could reasonably believe that those persons would be discouraged from
making them to that government body if they were available for general public
examination.
Motion carried, 4/0, Horton absent. Open session adjourned at 6:05 P.M.
(Larson left the meeting due to a conflict of interest.)
Returned to open session at 8:30 P.M.
PCRB
January 9, 2007
Page 4
ADJOURNMENT
Motion by Horton, seconded by Barnhill to request an additional 60-day extension for
Complaint #06-03, due to further investigation.
Motion carried, 4/0, Larson absent.
Motion by Roth, seconded by Barnhill requesting staff to send a letter to the
complainant of PCRB Complaint #06-03 advising them of the extended timelines.
Motion carried, 4/0, Larson absent.
Motion by Horton, seconded by Barnhill asking staff to send a letter to the Police
Chief requesting additional information relevant to PCRB Complaint #06-03.
Motion carried, 4/0, Larson absent.
Motion for adjournment by Roth and seconded by Barnhill. Motion carried, 4/0,
Larson absent. Meeting adjourned at 8:34 P.M.
POLICE CITIZENS REVIEW BOARD
ATTENDANCE RECORD
YEAR 2007
(Meetin!! Date)
TERM 1/9
NAME EXP.
Candy 9/1/07 X
Barnhill
Elizabeth 9/1108 X.
Engel
Loren 9/1/08 X .
Horton
Greg Roth 9/1109 X
Michael 9/1109 X
Larson
I
I
I
I
i
I
I
I
I
i
I
I
I
KEY: X = Present
o = Absent
OlE = Absent/Excused
NM = No meeting
--- = Not a Member
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
STAFF ABSENT:
OTHERS PRESENT:
POLICE CITIZENS REVIEW BOARD
MINUTES - January 16, 2007
DRAFT
U[]
Vice-Chair Elizabeth Engel called the meeting to order at 8:00 a.m.
Candy Barnhill, Leren Herten
Greg Reth, Michael Larsen
Staff Julie Veparil
Legal Ceunsel Catherine Pugh
Nene
RECOMMENDATIONS TO COUNCIL
(1) Accept PCRB Repert en Cemplaint #06-04.
MOTIONS
ADJOURNMENT
Metien by Barnhill, seconded by Herten to. ferward the Public Repert as amended fer
PCRB Cemplaint #06-04 to. City Ceuncil.
Metien carried, 3/0, Reth and Larsen absent.
Metien fer adjeurnment by Herten and seconded by Barnhill. Metien carried, 3/0,
Reth and Larsen absent. Meeting adjeurned at 8:02 a.m.
- -----_...~------ ,'-" -- ----------_._._.~_.--_._-_.--_._.,_.._--,_._------ ._,_.._---_.._,~--------_.__._---- ------_...-.-.._,-----_.._-_..----_..~-----_._------_.-------.---..-..------.-..---
!~~ox
II II II II II
Z Z > >..,"C
O=C"cr'~
pot. ~ l'Il: (I'J (I'J
= ;::Ii ttl ttl ~
~,,===
..."r::!:.......
,,;::t.t'j
" = ~
~CIQ n
" r;;
.., "
j;l,
~
~
t"";s: C'l =t"" i'ji'j =n
.. w. ... 00 ::> :: .. ..
... " .. ... ... .. .. ~g,2
~ ... .. ~.. .. "
0" ~ o = -.,. ~... ~
::> t!. ::> ..
~
~ ... i'j
...
'"' ~ ~ '"' ~ i"l""
~ ;:, ~i"l
- - -
'" '" ~ ~ '"
0 0 .~
'"' '"' 00 00 -->
X X X X X .....
;:c
0 0 .....
X X X ~
i"l i"l .....
0-,
'@
"
"
...
..
~
I:l
,.,
...
f2.
.
"C
o
t"'
....
>n
..,t'j
..,n
t-j....
o<z::l
t'jI:lN
>~~
~noo
~t'j~
~~;:$
nt'j
0::;;
~t:li
o
~
----_._--~--- ..._.._-,.,"._~,.'-'----'-'-'-'- --"----,,--~"'_.--_..__._-
POLICE CITIZENS REVIEW BOARD
A Board of the City of Iowa City
410 East Washington Street
Iowa City IA 52240-1826
(319) 356-5041
TO:
City Council
Complainant
Stephen Atkins, City Manager
Sam Hargadine, Chief of Police
Officer(s) involved in complaint
,...~
0 =
G;;>
<- ~
~_.:-'" 0 '-
.-
~> ~"-'"
..,'-.- -n
~ '. -.J
. . , ~Tl
fl-- ",.
-- rH-t
0 -0-0_ ~,-J
-~.
~ / , \D
0
FROM:
Police Citizens Review Board
RE:
Investigation of PCRB Complaint # 06.Q4
January 16, 2007
DATE:
This is the Report of the Police Citizens Review Board's (the "Board"). review of the
investigation of Complaint PCRB #06-04 (the "Complaint"). .
BOARD'S RESPONSIBILITY
Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to
review the Police Chiefs Report ("Report") of his investigation of a complaint The City
Code requires the Board to apply a "reasonable basis" standard of review to the Report
and to "give deference" to the Report "because of the Police Chiefs professional
expertise", Section 8-8-7 B (2). While the City Code directs the Board to make "Findings
of Fact", it also requires that the Board recommend that the Police Chief reverse or
modify his findings only if these findings are "unsupported by substantial evidence', are
"unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or
practice, or any Federal, State or local law", Section 8-8-7 B (2) a,b,c.
BOARD'S PROCEDURE
The Complaint was received at the Office of the City Clerk on September 15, 2006. As
required by Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of
Police for investigation.
The Chiefs Report was due on December 14, 2006. The Chiefs Report was filed with
the City Clerk on December 11, 2006.
1
The Board voted to review the Chiefs Report in accordance with Section 9-9-7 B (1) (a),
"on the record with no additional investigation".
The Board met to consider the Chiefs Report on December 18, 2006, January 9, 2007
and January 16, 2007.
FINDINGS OF FACT
The Complainant alleged that during a routine traffic stop on July 10, 2006, he was
arrested when he refused to sign a seatbelt ticket. The Complainant was charged with an
"Expired Registration" violation and "Failure to [properly] use seatbelt". The Complainant
did not dispute the expired registration violation, but asserted that he was wearing his
seatbelt. He was wearing the strap under his arm, instead of over his shoulder, as is
required. After his arrest, the Complainant was transported to the Johnson County Jail.
The Complainant asserted that the action of the officers involved was "inappropriate
behavior" and the arrest was "wrongful". Following his release from Jail, the Complainant
returned to the Police Department to discuss the incident with a supervisor. The arresting
officer activated his in-car recorder and the recording was reviewed twice during the
meeting. The Complainant appeared in Magistrate's Court on September 20, 2006 on
the seatbelt charge. Prior to this appearance he had pleaded guilty to the expired
registration violation. The Magistrate found the Complainant guilty of the seatbelt
violation.
CONCLUSIONS
By a vote of 4-0 with one member absent, the Board set the level of review at 8-8-7 (B)
(1) a, "on the record with no additional investigation". After reviewing the complaints and
the Chiefs Report, the Board concluded that the complaints were not substantiated. The
evidence from the in-car recorder did not uphold the Complainant's version of events.
Allegation # 1: Inappropriate Behavior. NOT SUSTAINED. No evidence supporting this
claim was contained in the documentation or the video of the incident.
Allegation # 2: Wrongful Arrest. NOT SUSTAINED. The verdict in Magistrate's Court
demonstrated that the arrest was correct according to state law. The policies and
practices of the Iowa City Police Department were followed.
COMMENTS
The Board commends the officer(s) involved for activating the in-car recorder so a video
could be reviewed. State law does not require an officer to summon a superviso.r:.,upon
refusal of a citizen to sign a citation. State law does require that the se@belt be:;worn
properly. ;oi c -~
}:>-
,'-, -.-::
-n
-..J
r-
.-~'J
IT
9~?
->
j>
~
3'.:'
--,
.......J
\..0
a
2
~
DRAFT MINUTES
City ofIowa City Animal Care Task Force
December 21,2006 -7:00 P.M.
Meeting Room A -- Iowa City Public Library
Call to Order:
Meeting called to order at 7:00 p.m.
Members Present:
Jane McCune, Teresa Kopel, Paula Kelly, Pat Farrant,
Lisa Drahozal Pooley
Members Absent:
None
Staff Present:
Misha Goodman, Susan Dulek
Others Present:
Roxanne Schomers
-Pat Farrant was nominated as committee chair by Teresa Kopel, seconded by Paula
Kelly. Pat was unanimously approved as committee chair.
-Lisa Drahozal Pooley was unanimously approved as secretary.
-Location was discussed. The Library was chosen as the preferred location and it was
determined that we can reserve space at the library well in advance.
-It was agreed that meetings will run for one and one half hours unless there is a
compelling reason to go shorter or longer.
-Misha Goodman discussed the history behind the creation of the task force and the
purpose ofthe task force, which is to generate ideas on dealing with regional issues and
present these ideas to the community and the Iowa City City Council. The regional
issues can be summed up as. follows: I) reducing the population of animals (If we
reduce the population, there will be fewer animals coming in to the Animal Center. Ifwe
can ID animals more readily, they will go back out more quickly. Animals are coming
into our community through other outlets outside our county - through puppy mills, pet
shops, rescues), 2) making sure animals are well cared for/providing education, 3) lower
costs for the community.
1
Issues/Ideas discussed
-How to reduce the overpopulation of animals in Johnson County
-How to increase education, including behavioral education
-Anti-tethering ordinances
-Microchipping ordinances
-Allowing microchipping at the Animal Center for the public
-Spay/neuter ordinances (Animals sold at pet stores are not spayed/neutered)
-How to identify and thereby track the origin of Animal Center animals
-Increasing fees (breeder permit, unaltered license fees, differential fees for profit
making entities with permits)
-How to get information out to the Hispanic population
-Foster care rules changing at the state level (another factor that will affect where
animals will go)
-Puppy mills in Johnson County, stopping mass production of pet animals in
county
-Handicap accessibility in the Animal Center
-Regional sheltering as an option
-Educational materials for landlords
-Next meeting will be 7:00 pm on Thursday January 18th, 2006. Location will be the IC
Public Library.
-Agenda for January 18th meeting:
I. Set meeting times and dates (bring calendars!)
2. Set attendance expectations
3. Goal setting
2
lOW A CITY TELECOMMUNICATIONS COMMISSION DRAFT
MONDAY, DECEMBER 18, 2006--5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY
[;D
MEMBERS PRESENT:
Saul Mekies, Nicholas Parker, Margaret Wieting, Gary Hagen
MEMBERS ABSENT:
STAFF PRESENT:
Drew Shaffer, Dale Helling, Bob Hardy, Mike Brau
OTHERS PRESENT:
Beth Fisher, Kevin Hoyland, Josh Goding, Susan Rogusky, Phil
Phillips, Brett Gordon, Lee Grassley, Michael McBride, Laura
Lowe, Kevin Hoyland
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Grassley distributed an executive summary of Mediae om's position regarding the contract
dispute with KGAN. Grassley said the summary outlined the five offers or positions that
Mediacom has taken in attempting to come to an agreement. Sinclair has declined each of the
offers and does not wish to treat Mediacom as they have other cable operators such as Comcast
and Insight. Sinclair appears to be taking a similar position with Time Warner as they have with
Mediacom regarding about a million subscribers obtained in the Adelphia bankruptcy.
Mediacom has reached out and increased their offers up to 75% above their initial offer. Sinclair
initially demanded that payment be bundled to include all of their channels in all oftheir
broadcast areas covered by Mediacom, which prompted Mediacom to file an anti-trust suit.
Subsequent to that Sinclair became willing to negotiate on a channel-by-channel basis. The anti-
trust suit will begin January 11. Mediacom was able to bring the Quad City CBS affiliate to 14
Iowa communities, including Iowa City, following FCC rules. The CBS channel will be on
channel 19 and channel 2 and the TV Guide channel will be moved to channel 75. Grassley
noted that the dish providers have been paying for transmission rights for local broadcasters for
the past few years. Mediacom offered to carry KGAN as an a la carte, similarly to the dishes.
Mediacom has also offered to seek a resolution through binding arbitration but Sinclair has
declined. Grass1ey said Mediacom is the largest member in the American Cable Association
and that it may be that Sinclair targeted Mediacom as part of a strategy to gain leverage against
other small operators. If Sinclair could prevail against Mediacom the other members would have
a weaker negotiating position. Wieting asked if WHBF would be dropped if an agreement could
be reached with KGAN and if rates will go up as a result of adding WHBF. Grassley said that
WHBF will stay on the system even if an agreement can be reached and that rates will not be
increased immediately but may in the future. Shaffer reported that at the direction of chairperson
Mekies he has developed a power point presentation regarding the budget to be presented at the
City Council budget sessions. Mediacom and Sinclair have agreed to have representatives
appear on a program produced by the City Channel regarding their contract dispute.
APPROVAL OF MINUTES
Parker moved and Hagen seconded a motion to approve the November 27,2006 minutes. The
minutes were approved unanimously. Parker moved and Hagen seconded a motion to approve
the December 18,2006 minutes. The motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
Hagen said there was an editorial in today' s Press Citizen that seemed confused and lacking a
central point and asked Shaffer if the Press Citizen had contacted him. Shaffer said that he
talked with the Press Citizen at some length and it appears there were some things that the
reporter may not have understood when he wrote the editorial. The editorial did have some
useful information.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Shaffer referred to the complaint report in the meeting packet and noted that the number of
complaints were down considerably. The Sinclair/Mediacom contract dispute continued to
generate some complaints. All complaints that could be resolved have been.
MEDIACOM REPORT
Grassley distributed an executive summary of Media com's position regarding the contract
dispute with KGAN. Grassley said the summary outlined the five offers or positions that
Mediacom has taken in attempting to come to an agreement. Sinclair has declined each of the
offers and does not wish to treat Mediacom as they have other cable operators such as Comcast
and Insight. Sinclair appears to be taking a similar position with Time Warner as they have with
Mediacom regarding about a million subscribers obtained in the Adelphia bankruptcy.
Mediacom has reached out and increased their offers up to 75% above their initial offer. Sinclair
initially demanded that payment be bundled to include all of their channels in all of their
broadcast areas covered by Mediacom, which prompted Mediacom to file an anti-trust suit.
Subsequent to that Sinclair became willing to negotiate on a channel-by-channel basis. The anti-
trust suit will begin January II. Mediacom was able to bring the Quad City CBS affiliate to 14
Iowa communities, including Iowa City, following FCC rules. The CBS channel will be on
channel 19 and channel 2 and the TV Guide channel will be moved to channel 75. The decision
to move the TV Guide channel was based on the need to select a channel that could
accommodate all of the 14 communities. If the KGAN dispute is resolved the Quad City channel
will remain on the system. Hagen commended Mediacom for acquiring the Quad City channel
and noted that the signal quality was not as good as other channels. Grassley said that the
channel must be taken from an off-air source and that has degraded the quality. Grassley noted
that the dish providers have been paying for transmission rights for local broadcasters for the
past few years. Mediacom offered to carry KGAN as an a la carte, similarly to the dishes.
Mediacom has also offered to seek a resolution through binding arbitration but Sinclair has
declined. Grassley said Mediacom is the largest member in the American Cable Association
and that it may be that Sinclair targeted Mediacom as part of a strategy to gain leverage against
other small operators. If Sinclair could prevail against Mediacom the other members would have
a weaker negotiating position. Wieting asked ifWHBF would be dropped if an agreement could
be reached with KGAN and if rates will go up as a result of adding WHBF. Grassley said that
WHBF will stay on the system even if an agreement can be reached and that rates will not be
increased immediately but may in the future. Hagen asked if Mediacom has considered adding
the National Football League programming package. Grassley said that Mediacom has been
negotiating with the NFL for seven months but the NFL insists on placement on the Family tier
and Mediacom desires to put it on the digital tier. The NFL has signed agreements for digital
carriage with half of their operators. Grassley explained that there are two digital tiers
subscribers can choose. The NFL would be included in a digital tier that includes sports
programming. Parker said the TV Guide Channel is listing programs on channels in the digital
tiers and that digital subscribers have access to a separate program listing. Parker said Family
Package subscribers likely find it annoying to sit through listings they can not get. Grassley said
he would look into the situation.
UNIVERSITY OF IOWA REPORT
McBride reported that he will have an annual report available for the January meeting. U of!
television has been depending heavily on students and things are going quite well.
PATV REPORT
Goding distributed Board minutes from their last meeting. P A TV recently held a tour for 6th
graders from Hills elementary. P A TV will be closed from December 22 through January 2.
Programming will continue during that period. The next Guidelines class will be January 7 from
12-2 p.m.
KIRKWOOD COMMUNITY COLLEGE REPORT
Shaffer said that he received an email from O'Brien stating that he would be unable to attend.
O'Brien did forward some positive comments he received about their programming. Hagen
noted that when Kirkwood first began programming that it was primarily used for educational
purposes and now it appears to be primarily used for entertainment purposes, particularly old
movies and television programs. Mekies said that Kirkwood does use the channel for academic
purposes such as cablecasting events and activities at Kirkwood. The Kirkwood channel is
programmed full time and doesn't waste programming time with down time. It is important that
access channels make full use of the programming time they do have for the continued
community support they need to be successful given the shortage of channel space on the basic
tier.
SENIOR CENTER REPORT
Rogusky distributed SCTV's program schedule. Over the past month SCTV programmed many
of the holiday season programs held at the Senior Center. City Cable Division staff will be
shooting and cablecasting 2 programs live on channelS.
IOWA CITY COMMUNITY SCHOOLS REPORT
Hoyland said Laura Lowe the school's new web/video specialist, will start work January 2. If
the sales tax passes funds will be available to the school channel. Mekies suggested that Lowe
meet with Bob Hardy to discuss recommendations and steps that could be taken to improve the
channel and work with the other access channels.
LIBRARY REPORT
Fisher distributed a document demonstrating the library's new block scheduling format. The
new digital server went online December I and is working well. Wieting asked how this
scheduling format information will be made available to the public. Fisher said that there will be
a brochure created, a page on the library's web site, and promoted on the channel itself.
CITY MEDIA UNIT REPORT
Hardy reported that the Media Unit and the Community Television Service have been a bit
slower as expected during the holiday season. The CTS will be taping a promotional piece for a
fundraiser held by the Mental Heath Center. The CTS also met with United Action for Youth to
develop a promotional piece. Among scheduled productions in January are an American
Association of Retired Persons forum addressing priorities for the 2007 Iowa General Assembly,
a program on the city budget hosted by FAIR, an Emma Goldman Clinic annual dinner.
CABLE ADMINISTRATOR REPORT
Shaffer reported that at the direction of chairperson Saul mekies he has developed a power point
presentation regarding the budget to be presented at the City Council budget sessions.
Mediacom and Sinclair have agreed to have representatives appear on a program produced by the
City Channel regarding their contract dispute.
MEDIACOM/SINCLAIR DISPUTE
Mekies noted that this item was discussed under previous agenda items.
LEGISLATIVE, FCC, AND LEGAL UPDATE
Mekies said that the meeting packet contained a number of materials regarding legal
developments. Shaffer said the City will continue to be active working with national
organizations on these issues which challenge the city's authority over video providers. PATV is
working with the City on identifying and contacting towns in Iowa regarding their access
operations and to be prepared for grassroots action for state legislative action. The City's filing
with the FCC regarding their proposed change in video franchising rules is included in the
meeting packet.
WI-FI
Mekies said that at the last meeting the Commission agreed to compile a list of free Internet
hotspots in the area and list them on the Cable TV Division's website. Additionally, a letter
could be written to the City Council asking that the list be included on the City web site. Mekies
asked for Commissioners to identify places and address that have free access. Iowa City appears
to have a number of free access points and this should be promoted. Shaffer said that City Cable
Division staff has been working to develop a list.
ADJOURNMENT
Parker moved and Wieting seconded a motion to adjourn. The motion passed unanimously.
Adjourmnent was a 6:29 p.m.
Respectfully submitted,
Drew Shaffer
Cable TV Administrator
TELECOMMUNICATIONS COMMISSION
12 MONTH ATTENDANCE RECORD
01/01/03 to CURRENT
Meeting Date Kimberly Saul Meikes Brett ~astillo Terry Smith Jim Pusaek
Thrower
6/2/03 X X X X X
7/28/03 X X X X X
8/25/03 X X X X ole
9/22/03 X X X X ole
10/27/03 X X X X ole
11/24/03 X x ole x x
12/15/03 ole ole x x x
112/04 x ole x x x
1/26/04 x x x x x
2/23/04 x ole x ole x
3/22/04 x x x x x
41 26/04 x x x x O/C
5/24/04 x x ole x x
6/28/04 x x x ole x
7/26/04 ole x x x x
8/26/04 did not meet did not meet did not meet did not meet did not meet
9/27/04 X X X X X
10/25/04 X X
11/04 Did not meet Did not meet Did not meet Did not meet Did not meet
X X X X X
12/20/04
1124105 X X X X X
2/28/05 X X X X
Garv Hagen
3/8/05 X X X X X
3/25/05 X 0 X X X
4/25/05 x ole X X X
5/23/05 X 0 x vaeanev X
James X x Bebe x
Ehrmann Balantvne
6/27/05 X x X X X
x Michael
Chritians
7/25/05 0 X X X X
9/26/05 0 X X 0 X
10/31/05 X X ole X X
11/28/05 X X X X X
1123106 ole X X 0 X
2.27/06 X X X 0 X
3/27/06 ole X X John X
Weaterson
X
4/24/06 X X X X X
5/22/06 0 x x10 0 X
6/26/06 0 X Vacant 0 X
Nick Parker
7/24/06 x x x X
8/24/06 X x M. Wietina ole X
9/25/06 x x x Ole X
10/23/06 x X x o/e X
1 0/30/06 x x x vacant X
11/27/09 x x x X
12.18/06 X X X x
(X) = Present
(0) = Absent
(O/C) = Absent/Called (Excused)
MINUTES
PLANNING AND ZONING COMMISSION
DECEMBER 21,2006 - 7:30 P.M.
EMMA J. HARVAT HALL - CITY HALL
Preliminary
, ~~~.~ .
CALL TO ORDER:
Brooks called the meeting to order at 7:30 p.m.
MEMBERS PRESENT:
Dean Shannon, Beth Koppes, Charlie Eastham, Ann Freerks, Terry
Smith, Bob Brooks
MEMBERS ABSENT:
Wally Plahutnik
STAFF PRESENT:
Bob Miklo, Mitch Behr
OTHERS PRESENT:
RECOMMENDATIONS TO COUNCIL (become effective onlv after separate Council action):
Recommended approval, by a vote of 6-0 (Plahutnik absent), REZ05-00025/SUB06-00020, a rezoning to
amend the Planned Development Overlay and preliminary plat for the Peninsula Neighborhood, a 118-lot,
35.5 acre residential subdivision located on Foster Road.
Recommended approval, by a vote of 6-0 (Plahutnik absent), VAC06-00006: to vacate a portion of
McLean Street between Hutchinson Avenue and Lexington Avenue subject to utility easements if
necessary.
Public Discussion of Anv Item not on the Aqenda
No discussion.
Rezoninq/Deveiopment Item
REZ05-00025/SUB06-00020: Discussion of an application submitted by the Peninsula Development
Company for a rezoning to amend the Planned Development Overlay and preliminary plat for the
Peninsula Neighborhood, a 118-lot, 35.5 acre residential subdivision located on Foster Road.
Miklo commented that the Peninsula Neighborhood overlay was approved in May of 2001, It includes a
map that illustrates the various types of residential lots and what can be built on them. It also has
specifics on height and setback limits as well as general design standards. The plats for Phase 1 and 2
were approved in 2003. The applicant is now requesting amendments to the plan, The most significant
amendment is McCleary Lane which was originally proposed to be a pedestrian walkway between Canton
Street and Ball Street. The original plan included 12 small bungalow lots and an alley which would run
behind them for access. The lots were approximately 1/3 of the size of any other lots. The applicant has
proposed to replace the twelve bungalow lots with three single-family lots on Canton Street and one lot
with four townhouses on Ball Street and add an additional townhouse to an existing lot. Given the small
size of these lots the applicant has marketing concerns in mind with these changes. The proposed
change is compatible with the design of the rest of the lot. The applicant is also proposing two changes
to the neighborhood code. The current code includes 8 building types, ranging from single-family homes
to apartment buildings. The applicant has setback requirements in place for each of the building types.
The applicant is proposing to add two new building types. The bungalow is proposed for lots 73-75, 31,
35, 42, 47, 46, and 50. These lots would also have the option of the cottage building type which has
already been approved. This proposal is to allow a garage to be attached directly to the back of the
house. The other units have a detached garage or a garage attached with a breezeway. There would be
a 20 foot driveway on the back of the lot.
The other building type is a multi-family building. There have already been several multi-family building
plans approved including the townhouse, rowhouse, and small apartment building. The garage or parking
would likely be under the building instead of at the rear of the lot. The plan has always included
-.---_..~-_._-~~_._~_._-----~---_._---------_._--_._------_._-_.~~_.._----_._--~_.._..._------_.._~---~-~----.---
Planning and Zoning Commission
December 21, 2006
Page 2
apartment buildings on outlots U (up to 2 36 unit buildings) and 0 (number of units has not been
determined). The staff feels that this is appropriate and would recommend approval.
There are a number of minor revisions to the plan, including the elimination of Phase 5 (17 single-family
lots which would be added to Phase 2A so they could be built sooner with the demand being for larger
lots), minor changes to Lots 54-55 (there is currently a shared driveway but for topographic purposes,
they would like to have Lots 55 and 56 share a driveway and have Lot 54 have its own), Lot 7 A (Phase 1)
would be eliminated and added to the adjacent lots to make them slightly wider, and the setback for lots
99-109 would be increased from 7 feet to 12 feet. Staff would recommend approval of all amendments to
the plan.
Freerks clarified the location of the bungalows (Lots 73-75, 31, 35, 42, 46, 47, and 50). Miklo responded
that the bungalows would be added on corner lots where alleys connect with the streets.
Eastham asked Miklo to comment whether the specifications of multi-family and bungalow building types
meet with the no step entrance requirements to the front and rear of the building. Miklo responded that
the apartment building would have to be ADA compliant and would require ramps to get to the first story
of the building. The bungalows would be at the discretion of the homeowner.
Brooks asked if the Commission was approving the elevation of the drawing on Miklo's presentation.
Miklo responded that the Commission was not.
Brooks opened the public discussion.
Kevin Morrow, Peninsula Neighborhood project manager, said that they feei that these amendments are
favorable to the overall project. The applicant has an interest in the overall profitability of the
development and feels that these changes would make the project more marketable. They have had
interest in large single-family lots in Phase 5 and they would like to incorporate them into Phase 2. They
are similar to Oakmont Estate lots, which are just north and have done well. They feel that these
changes would provide more options for prospective homeowners who may want more space. The
applicant feels that the McClearly Lane small houses style was never going to be very marketable
because of its small square footage. He hopes that the Commission agrees that these proposed changes
are improvements.
Brooks asked about the mix of housing in terms of affordability. He seems that the housing is generally
less affordable if you take away the small cottage. He asked what the applicant was doing to replace the
lower income housing. The applicant responded that there are more attached units that will be built in the
future. Their drive in the past year has been to make the single family home more affordable. The first
houses that were built were built above market prices and they have been making changes to them to
make them more marketable. He feels that changes can be made on the inside and outside of the
houses to make the homes more affordable but still marketable. The homes that have sold have sold
between $258,000 and $300,000. Homes are available now that start at just over $200,000.
Caroline Beyer, 1227 Swisher Street, is concerned that the addition of any further rental units wouid be
detrimental to her position as a homeowner. She feels that there are already several rental units. She
feels that the area and the access road are too small for the dense population that is proposed. She
would like to know if these changes would increase the number of rental units in the area. Miklo
responded that the City does not control whether a unit is rental or not. He stated that multi-unit buildings
were always intended and were established by the original plan. This adjustment simply provides more
specification for those building types. Beyer then asked about the bungalows. Beyer likes the idea of
combining the lots to create three single-family homes but she does not understand why you would add
the townhouses. Mikio responded that the original plan had townhouses at the north and south end of the
block and this change is simply filling in the balance with the same building type. This is a common
practice in zoning. It's not a requirement, but a common practice. There were two strips of bungalows
facing each other that would be replaced. Five townhouses would replace six bungalows. There will be
three single-family homes to replace the other six bungalows. The building type and size will match what
is on the other side of the street. Beyer now has a better idea of what the changes will be.
Planning and Zoning Commission
December 21, 2006
Page 3
Brooks closed the floor for public discussion.
Motion: Smith made a motion to approve REZ05-00025/SUB06-00020, a rezoning to amend the Planned
Development Overlay and preliminary plat for the Peninsula Neighborhood, a 118-lot, 35.5 acre
residential subdivision located on Foster Road subject to staff approval of the multi-unit site
specifications. Freerks seconded.
Eastham stated for the sake of transparency that he is the President of the Board of the Housing
Fellowship (non-profit which develops low-cost housing with the Iowa City Housing Board) who built 17 of
the homes in Phase 1 of the Peninsula Neighborhood. They have no immediate interest in any1hing in
Phase 2 or 3.
Eastham stated that the goal of residential housing in the City is mixed housing types and mixed incomes
which necessarily include rental housing. The original Peninsula Neighborhood plan was set to
accommodate up to 10% lower income families. Eastham is delighted to see that there is rental housing
available in the Peninsula Neighborhood.
Freerks feels that this is an improvement to the plan and will make the neighborhood better. She
appreciates Caroline Beyer's concerns due to her investment in her home but feels that the general
outcome will be better.
Brooks feels that this is a good improvement but is concerned that a level of affordable housing is a
continuous goal. He encouraged the developer to continue to be interested in affordable housing.
Shannon responded that he feels it's important that housing remains affordable but does not feel that you
can put a cap on the number of rental housing in a neighborhood. He feels that if the neighborhood
becomes too heavily a rental neighborhood, the neighborhood changes. He feels that the homes should
be available to those who can buy them. He feels that people who rent do not have the same stake in
keeping up the neighborhood as those who buy.
Motion carried unanimously (6-0, Plahutnik absent).
Develooment Item
SUB04-00011: Discussion of an application submitted by John Oaks for a preliminary plat of Lyn-Den
Heights Part III, a 40-lot, 38.5 acre residential subdivision located on Rapid Creek Road NE.
The applicant requested that this item be deferred to the January 18, 2007 meeting.
Motion: Smith made a motion to defer SUB04-00011: Discussion of an application submitted by John
Oaks for a preliminary plat of Lyn-Den Heights Part III, a 40-lot, 38.5 acre residential subdivision located
on Rapid Creek Road NE to the January 18, 2007 meeting. Freerks seconded. The motion carried on a
vote of 6-0 (Plahutnik absent.)
SUB06-00021: Discussion of an application submitted by First American Bank for a final plat of First
American Bank Addition, a 2-lot, 3.38 acre commercial subdivision located at 640 Highway 1 West.
The applicant requested that this item be deferred to the January 18, 2007 meeting.
Motion: Smith made a motion to defer SUB06-00021: Discussion of an application submitted by First
American Bank for a final plat of First American Bank Addition, a 2-lot, 3.38 acre commercial subdivision
located at 640 Highway 1 West to the January 18, 2007 meeting. Freerks seconded. The motion carried
on a vote of 6-0 (Plahutnik absent.)
Vacation Item
Planning and Zoning Commission
December 21 , 2006
Page 4
VAC06-00006: Discussion of an application submitted by Kevin O'Brien to vacate a portion of McLean
Street between Hutchinson Avenue and Lexington Avenue.
Miklo stated that McClean was platted several years ago but was never built. Each adjacent owner would
purchase the part of the lot adjacent to their lot and it would be added to their lot. The plat has rugged
topography and would not serve much use as public open space given its size. There are no public
utilities on the right of way. There are some gas lines which may require easements for the utility
company unless they are only service lines. Given that the right of way is not necessary for public street
access or emergency use, staff wouid suggest that it be approved subject to public utility easements, if
necessary.
Eastham asked what would happen if one of the property owners decided not to follow through with the
buy-out. Miklo responded that other adjacent owner would be able to buy the parts that were not
purchased by the owner who backed out. Behr stated that there would have to be binding commitments
and a specified price for the purchase to go through.
Freerks asked who was maintaining the land at this point. Miklo responded that the adjacent property
owners have been maintaining the land. Freerks asked the approximate dimensions of the land. Miklo
estimated that the land was 50 feet wide, 150-200 feet deep adjacent to each lot.
Brooks asked if there were existing easements for the private driveways. Miklo stated that there were not
and Brooks confirmed that the property owners built their private driveways on the City right of way.
Smith asked if there was a conflict of interest because he is an empioyee of a public utility company.
Behr responded that there was not because vacation is always subject to public utility easements.
Brooks opened public discussion.
Robert, one of the applicants, stated that he was in favor the vacation.
Brooks opened and closed public discussion.
Motion: Freerks motioned to approve VAC06-00006: to vacate a portion of McLean Street between
Hutchinson Avenue and Lexington Avenue subject to utility easements if necessary. Eastham seconded.
Freerks stated that this application meets all requirements of what is looked at for a vacation application.
Behr confirmed that the purchase price would be determined by the assessed value of the adjacent lots.
Motion carried unanimously (6-0 Plahutnik absent).
Other Items
Discussion of Planning and Zoning Work Program.
This item will be postponed to the January 18, 2007 until all members of the Commission are present.
Consideration of the November 27.2006 and December 7.2006 Meetina Minutes
Motion: Smith motioned to approve the November 27 and December 7, 2006 Meeting Minutes. Koppes
seconded. Motion carried unanimously (6-0, Plahutnik absent).
Adiournment
Motion: Smith motioned to adjourn. Koppes seconded. Motion carried unanimously (6-0, Plahutnik
absent).
Meeting adjourned at 8:08 p.m.
Planning and Zoning Commission
December 21, 2006
Page 5
Minutes submitted by Megan Weiler.
c
o
'jjj
,!!l
E
E
o
U'tl
....
ClO
C U
,- Gl
go::
NGl'"
oaug
c",
ClCO
c'tl
,- C
C Gl
c-
.!!<C
0.
~
(3
CO
~
.2
~ xl!!
N X XX XX
N 0
~
....
N X XX XX XX
~
....
~ X XX XX XX
~
~
'" l!!x
:!:: X XX XX
~ 0
~
'" xl!!
~ X XX XX
0 0
~
'"
0 X XX XX XX
~
~ xl!!
N X XX XX
en 0
.... X XX XX OX
en
... l!!x
~ X XX XX
co 0
M X XX XX XX
co
0 xl!!
~ X XX XX
.... 0
!!! ww w
X XX 00 X-
.... 0
'" w xl!! w
~ 0 XX X-
iQ 0 0
~ X XX XX XX
ca
co
~ X XX XX XX
in
0 , l!!x
N X , XXX
;0 , 0
,
'" , ~><><
X , XX
;0 , 0
,
~ ,
X , XXX XX
M ,
,
'" , l!!x
~ X , XXX
N 1 0
~ , xl!!
X , XXX
N , 0
,
'" , XX!:!:!
:!:: X . XX
~ I 0
!!! X I x~x XX
,
~ . 0
III E III ... C
w"2 0
OJ ..."'''' ~'S C.c
E o.c .... g~ c_
o1iiGJ CO .-
CO ... ca ! .c E
z lllw... lc:D. UlUl
o
z
i=
w
w
:;;
..J
<
:;;
0::
o
u.
co
;;;6XXXXXX
~
M
:!:xxxxxxx
~
~
'"
oxxxxxxx
~
o
z
i=
w
w
:;;
..J
<
:;;
0::
o
u.
~
co w
aixxxxxxO
'<t ww
;S><><><><OOX
~ w
t!xxxxOxx
....
~xxxx!!:!Oxx
;:::
It> W
;;;xxxxxxO
....
~x
~
1 W
IXxxOx
.... 1
~><I
'" '
xxxOx
M 1
~Xl
'" '
w
xxxOx
~o'l""""col"--acoco
s=L.............-ao......oo
t:.=_______
OJ "'xLOI,(.)Lt)LOl.{)LOLO
t-wooooooo
... c
VI ~ VI VI ';: 0
~J::~I~CU'$ ~J:
o1;)cu .r.;~
Q.)~C'CSf!o.!!!J:E
ElllWU.~o.UlUl
~aic.i<Cu,j3:c:i"':
"0
OJ
en
:J
U
X
W
--:;:,
c c c
Q) Q) Q)
en en en
~..c.o
0.<<
..11 II II
>. W
Q) -
~xOO
DE[
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
December 12, 2006
LOBBY CONFERENCE ROOM
Preliminary
Members Present:
Members Absent:
Staff Present:
Others Present:
Regenia Bailey, Connie Champion, Bob Elliot
NONE
Karin Franklin, Wendy Ford
Nancy Quellhorst, Joe Raso, Tim Kenyon, Irvin Pfab
RECOMMENDATIONS TO CITY COUNCIL:
None
CALL MEETING TO ORDER
Chairperson Regenia Bailey called the meeting to order at 9:01 AM.
APPROVAL OF MINUTES - NOV. 13.2006 ECONOMIC DEVELOPMENT COMMITTEE MEETING
MOTION: Bailey moved to approve the November 13, 2006 minutes as submitted. Elliot seconded
the motion. The motion passed 3:0.
ACTIVITY REPORT - Economic Development Coordinator - WENDY FORD
Ford informed the committee of an initiative of the University of Iowa Obermann Center designed to get
Graduate Students involved in the community. The initiative was made possible in part by Linda
Schreiber of ICAD and a gathering of community leaders with Jennifer New of the Center. One element of
the initiative will be an event at the Public Library Tuesday, January 9th at 6:30pm. This will provide the
public with an opportunity to "network" with local graduate students. Sylvia Gail, a University of Texas
scholar and activist will give a talk about how universities and communities can collaborate effectively.
The Economic Development department marketing/advertising budget has provided a $100 sponsorship
for the event.
Ford noted that she has been attending meetings and events and gave a presentation on Iowa City's use
of TIF at the Iowa City Roundtable on Dec. 5. The presentation gives updates and enhances information
about local TIF projects. Chairperson Elliot commented on his presence at the round table and on the
good reception of Ford's presentation. Chairperson Bailey asked for a copy of the presentation. Ford
responded that she is working on getting that information loaded to the website. Nancy asked that the
information be sent to Dana Englebert for the Chamber of Commerce website as well.
Ford mentioned that she has been working on TIF debt certification. In the process of this Ford mentioned
that she has learned a lot about each active city TIF agreement. She provided a head-up that United
Natural Foods may not meet required employment thresholds by June, 2007 in order to qualify for their
100% rebate. In that event, they will receive less than a 100% rebate, the exact amount of which will be
determined by the "clawback" provision written into the agreement, which states $1667 per full time
(FTE) equivalent SHORT of the 300 FTE target will be deducted from the 100% amount.
Reauest For Proposal document for Downtown Market Niche Analvsis
Ford described the request for proposals as collaboration between the City, the DTA, and the Chamber of
Commerce as each organization has strong interest in the market analysis for their individual purposes.
Ford described the scope as a three-part analysis of the downtown area to a) gain an understanding of
the current market conditions consisting of a business and building inventory, b) identify market
opportunities by sector and c) provide conclusions and recommendations for business retention and
recruitment, niche recommendations, space utilization, and marketing.
Bailey asked if a business and building database that already exists. Ford answered that there is a
database containing some of the information. The complete database will be useful to each of the
organizations. Elliot mentioned that input from entrepreneurs might useful to learn what they need -- such
as guidance and information. Franklin added that "tools for entrepreneurs to nurture new businesses"
should be included in the study.
Elliot asked if labor force surveys currently exist. Raso said that he has that information.
Economic Development Committee Minutes
December 12, 2006
Page 2
Bailey stressed that we do not want a cookie cutter analysis and that ensuring the Iowa City authenticity
as an element of the analysis is important. Discussion ensued about possible outcomes, such as the
recommendation of creation of new events. Raso cautioned that basic "clean and safe" necessities of
downtowns tend to be pushed aside when cities look at ways to draw people to the downtowns. The
basics need to be covered first and then the higher-end features can be implemented.
Elliot inquired about who decides which consultant gets the contract. Franklin said that if the contract is
for less than $25,000 then the Economic Development Committee may decide and then the city manager
can sign the contract. If the cost is more than $25,000, a recommendation from the Economic
Development Committee must go through the city council. Elliot mentioned that he would like the council
"on board" anyway.
Bailey would like the top choices of consultants to give interview presentations. Bailey thinks it is
important to have a thorough understanding of the analysis from the contractor prior to making
recommendations.
In discussion about the end of the analysis process, Ford recommended there be an initial presentation
for discussion of the findings to the ED Committee, Chamber and DTA partners and another after initial
questions have been addressed. Franklin mentioned that the consultant should present to the Committee
who would then present the consultant's findings to the City Council. A public meeting regarding the
recommendations should also be held at the library between the two presentations given by the
consultant. To cut down on the cost of multiple presentations, Franklin suggested that one of the
meetings be for the Council and for the boards of the partnering organizations.
Raso suggested Ford ask Mainstreet Iowa about consultants they recommend to whom we could send
the RFP.
Communitv Development Fund (CD F) Application for BIOWA
BIOWA is a Trade Association working on building a database to link buyers for the waste stream
products of bio-based industries. They seek the City's support in the form of administration of a state
grant. No grant money would come from the City. In describing how the data base could work, Ford
shared the example of eggshell waste from one company used by another to produce skin care products.
Ford explained that she discussed the preliminary application with Cali Beals at the IDED. Beals'
reservations regarded the clarity of the cash match from BIOWA, but she said that the project is likely to
be funded as it is proceeding in the correct direction. The only commitment on the part of Iowa City is to
monitor the project; the funds are from the State. Bailey wants more information and assurance that staff
time for monitoring the project does not get out of hand though she is supportive of the project.
Raso mentioned that he had managed one of these types of projects and it did not require much staff
time. He said that there have been similar projects before and mentioned one that he thought was
through ISU, matching up waste streams but not necessarily bio-based. Ford said that Beals mentioned
this too, but sounds as though it had failed giving rise to some skepticism for the BIOWA project. Ford will
do further research on the other database in question.
Bailey inquired if the Committee was in agreement on giving Ford the go ahead to provide a letter of
support for the project contingent on receiving the necessary clarifications. The committee agreed to
allow Ford to provide a letter of intent to support the project, after which the council will vote on a
resolution to formally support the application. Franklin inquired about how the project will continue after
the year for which this application is to provide funding. Ford explained the CDF is designed to support
one-year projects, though the life of the database is expected to be ongoing and will be supported by
BIOWA.
ADJOURNMENT
The meeting adjourned at 9:53 A.M.
Economic Development Committee Minutes
December 12, 2006
Page 3
NEXT MEETING DATE: January 23,2007
Minutes submitted by John Dawson.
s/pcd/minutes/ecdev/2006/11-12-06.doc
Gl
Gl
+'
=:
E
E
o
()
+'
C
Gl"'C
E 5
Q,U
o QI
_0::
GlQlCD
>uO
GleO
ccaN
u"g
.- QI
E=
0<(
c
o
u
W
'u
c
j
o
()
N
- >< >< ><
-
N
-
~
- >< >< ><
-
-
-
-
~ >< >< ><
-
<:>
-
~
- >< >< ><
-
~
-
- >< >< ><
-
~
1I1
<:> >< >< ><
-
~
N
N >< >< ><
-
OC)
OC)
- >< >< ><
-
l"-
I"-
t! >< >< ><
\0
..,..
<:> >< >< ><
-
..,..
<:>
~ >< >< ><
-
~
1I1
- >< >< ><
-
~
<:>
- >< >< ><
-
~
\0 ><
- >< ><
-
N
OC) D:.l
- >< >< -
- 0
-
OJ 00 OC) 00
s .~ 0 0 0
- - -
N N N
'"' 0- 0 0 0
E-< >< - - -
D:.l - - -
0 0 0
=
<=
..
~ 0-
- a
.. "
" :I:: -=
IlQ <= U
" ..
- '"
.. -
'"' = f;l;l ..
~ '" =
bll ..c =
~ <= <=
Z IlQ U
""
'"'
OJ
;:l
U
><
"i:-~
11> e t::
OJ OJ '"'
'"'..c OJ
~<~
II II II
b ~
~><oo