HomeMy WebLinkAbout2007-01-25 Info Packet
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CITY OF IOWA CITY
www.icgov.org
I MISCELLANEOUS
IP1 City Council Meetings and Work Session Agendas
CITY COUNCIL INFORMATION PACKET
January 25, 2007
IP2 Memorandum from the City Clerk: January 29 Budget Presentations
IP3 Memorandum from Mayor Pro tem Regenia Bailey: Aid to Agencies budget - Shelter
House and Star
IP4 Memorandum from Council Member Dee Vanderhoef: CIP Budget Issues
IP5 Memorandum from the Director of PCD to the City Manager: CIP unfunded project #39-
Linn Street Pedestrian Improvements
IP6 Letter from the City Manager to Area State Legislative Delegation:
Valuations/Condominium Law
Property
IP7 Letter from the City Manager to the Superintendent of Schools: Intersection of Court
Street and 4th Avenue
IP8 Memorandum from the Library Director to the City Manager: Library Use
IP9 Memorandum from the Housing Rehabilitation Office: TARP (Targeted Area
Rehabilitation Program) overview and year-to-date update
IP10 2007 Legislative Agenda [submitted by Council Member Vanderhoef]
IP11 Invitation: A Public Rhetoric Seminar on Housing and Human Rights in Iowa City
February 1, 2007
IP12 Quarterly Investment Report October 1, 2006 - December 31, 2006 [submitted by Brian
Cover, Senior Accountant]
IP13 Approved Minutes: Economic Development Committee: December 12, 2006
I PRELIMINARY/DRAFT MINUTES
IP14 Parks and Recreation Commission: January 10, 2007
IP15 Youth Advisory Commission: January 17, 2007
IP16 Animal Care Task Force: January 18, 2007
IP17 Airport Commission: January 11, 2007
IP18 Public Library Board of Trustees: December 21,2006
IP19 Board of Adjustments: January 10, 2007
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OTY OF IOWA CITY
City Council Meeting Schedule and
Work Session Agendas
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January 25, 2007
www.icgov.org
. MONDAY, JANUARY 29
6:00p Special Budget Work Session
Emma J. Harvat Hall
. TUESDAY, JANUARY 30
6:30p Special Budget Work Session
. Aid to Agencies
Emma J. Harvat Hall
TENTATIVE FUTURE MEETINGS AND AGENDAS
I
. MONDAY, FEBRUARY 5
6:30p City Conference Board Meeting
Council Work Session
. TUESDAY, FEBRUARY 6
7:00p Formal Council Meeting
. MONDAY, FEBRUARY 19
Presidents' Day - Offices Closed
Emma J. Harvat Hall
Emma J. Harvat Hall
Emma J. HalVat Hall
. TUESDAY, FEBRUARY 20
5:30p Special Council Work Session
6:30p City Conference Board Meeting
7:00p Formal Council Meeting
Emma J. Harvat Hall
. MONDAY, MARCH 5
6:30p Council Work Session
Emma J. Harvat Hall
. TUESDAY, MARCH 6
7:00p Formal Council Meeting
Emma J. HalVat Hall
. MONDAY, MARCH 19
6:30p Council Work Session
Emma J. Harvat Hall
. TUESDAY, MARCH 20
7:00p Formal Council Meeting
Emma J. Harvat Hall
. MONDAY, APRIL 2
6:30p Council Work Session
Emma J. Harvat Hall
. TUESDAY, APRIL 3
7:00p Formal Council Meeting
Emma J. Harvat Hall
. WEDNESDAY, APRIL 11
4:30p Joint Meeting
North Liberty
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CITY OF IOWA CITyr;J
MEMORANDUM
DATE:
January 24,2007
TO:
Mayor and City Council
Marian K. Karr, City Clerk .~1(
FROM:
RE:
January 29 Budget Presentations
Council set aside the budget work session of January 29 to hear from Community events
and City Boards & Commissions regarding their FY08 City budget request. An
invitation was sent to all organizations and City staff of all Boards/Commissions. The
following schedule reflects responses to this invitation and was prepared to include a 10
minute oral presentation followed by a five minute question period. Presenters should
plan on arriving 10 minutes ahead oftheir assigned time.
ORGANIZATION NAME
6:00-6:15 Jaycees' 4th of July Fireworks Tom Lin, Community VP
6: 15-6:30 Youth Advisory Commission Audrey Keranen, Chair
6:30-6:45 Senior Center Comm. Jay Honohan, Chair
& Linda Kopping, Coordinator
6:45-7:00 Library Board Linzee McCray, Chair
& Susan Craig, Director
7:00-7:15 JC Food Alliance "Field to Family" Leah Wilson, Coordinator
7:15-7:30 Parks & Rec. Commission Matt Pacha, Chair
& Terry Trueblood, Director
7:30-7:45 Airport Commission Randy Hartwig, Chair
7:45-8:00 Telecommunications Comm. Saul Mekies, Chair
8:00-8:15 Hancher's 35th Anniversary Gift Charles Swanson and
To Iowa Judith Hurtig
8:15-8:30 Child Appreciation Day Erin Auer-Sears
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January 29 Budget Work Session
Presentation Schedule
8:30-8:45
Earth Expo 2007
Kim Kullmer, Event Director
8:45-9:00
Summer of the Arts
Katie Roche, Ex. Director
9:00-9:15
IC Community String Orchestra
Ronda Marshall, Vice President
9: 15-9:30
JC Historical Society
Margaret Wieting, Ex. Dir. and
Judy Stebral, Bd. President
9:30 General Budget Discussion/review schedule
Funding requests were included in the December 21 Council Information Packet (pages
12-47). Attached is (page 99 from the Proposed Financial Plan) a listing of Funding
Requests.
cc: City Board and Commission Staff
Community Events Applicants
slbudgetbdcommschedule.doc
General Fund - Non-Operational Admin.
FY2008 Community Events and Programs
Funding Requests for Actual Budget Request Proposed
Community Events & Programs FY2006 FY2007 FY2008 FY2008
10,000 Hours Show 2,000 - -
All Iowa New Horizons Band Extravaganza - 250 250
Bike to Work Week 1,500 - -
Child Appreciation Day - - 2,500
Conner Center. ADA Celebration 972 972 972
Earth Expo - - 2,000
Extend the Dream Foundation's
Ralston Creek Fair & Flea Mrkt 1,000 1,000 1,000
Field to Family - - 500
Great Places in Iowa 5,000 - -
Hancher's 35th Anniversary Gift to Iowa - - 7,500
Iowa City Community String Orchestra - - 300
Irving B. Weber Day 3,594 3,988 3,000
Johnson Co Historical Society 4,000 4,000 4,500
Jaycees' 4th of July Fireworks 4,455 4,455 6,000
Nachte Raho - - 8,000
Riverside Theatre" 3,000 3,000 5,000
Sports Authority, CVB 17,000
Summer of the Arts Banners - Dubuque St. - 5,000 -
Summer of the Arts, Inc. (est. 2006) 50,000 50,000
Arts Festival (June 5-8) 7,000 - -
Friday Night Concert Series 5,000 - -
Jazz Festival (July 4-6) 6,075 - -
Saturday Night Free Movie Series - - -
Community Events Contingency: - 123 -
General Fund Community Event Funding: $ 43,596 $ 89,788 $ 91,522 $ 92,391
Twenty-five percent (25%) of annual Hotel/Motel Tax revenue is allocated to the Iowa City! Coralville
Convention & Visitor's Bureau (ICCVB).
Actual Budget Proposed
FY2006 FY2007 FY2008
Iowa City! Coralville Convention & Visitors Bureau $ 158,908 $ 161,170 $ 168,443
Total Hotel! Motel Taxes $ 635,633 $ 644,675 $ 673,772
% of Hotel! Motel Tax to CVB 25.0% 25.0%
- 99-
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CITY OF IOWA CITyr;:]
MEMORANDUM
DATE:
TO:
FROM:
RE:
January 24, 2007
Mayor and City Council
Mayor Pro tem Regenia Bailey
Aid to Agencies budget - Shelter House and Star
In summary: options discussed at the 1/22/07 Work Session regarding Shelter House and STAR
funding in the Aid to Agencies budget
As oresented in 1/18/07 Info Dacket
Agency or Actual FY06 Budget FY07 Agency request Proposel;iFY08 percentage
Program FY08 change
She~er House $ 16,407 $ 16,899 $ 24,279 -100%
STAR Proaram $ 12,793 $ 6,147 $ 12,000 $ 35,000.00 52%
note: In FY2006, STAR
program received FYOS
and FY06 payments $ 23,046 $ 36,279 $ 35,000
Scenario 1: 3% increase from FY2007 fundinQ
Agency or Actual FY06 Budget FY07 Agency request Proposed FY08 percentage
Program FY08 change
Shelter House $ 16,407 $ 16,899 $ 24,279 $ 17,405.97 3%
STAR Prnaram $ 12,793 $ 6,147 $ 12,000 $ 6,331.41 . 3%
note: in FY2006, STAR
program received FY05
and FY06 payments
$ 23,046 $ 36,279 $ 23,737
Scenario 2: Grant a total of $35,000 by providing a 3% increase from FY2007 funding for Shelter House, and
granting the STAR Program the remainder of the $35,000
Agency or Actual FY06 Budget FY07 Agency request Proposed FY08 percentage
Program FY08 change
.
Shelter House $ 16,407 $ 16,899 $ 24,279 $ 1tr,405.97 3%
STAR Proaram $ 12,793 $ 6,147 $ 12,000 $ 17,594.03 186%
note: in FY2006, STAR
program received FY05
and FY06 payments
$ 23,046 $ 36,279 $ 35,000
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CITY OF IOWA CITY~
MEMORANDUM
DATE:
TO:
FROM:
RE:
January 24, 2007
Mayor and City Council
Council Member Dee Vanderhoef
CIP Budget Issues
In response to not proceeding with the $1.3 Iowa River Trail pedestrian bridge, and
addressing the sentiment to lower the budgeted tax rate I offer the following suggestions:
# 1 - Napoleon Park Restrooms (# 6 Commission Priority) 225,000
Comment: Last community sports park without adequate res[rooms
# 2 - Sidewalk on Rochester (# 47 unfunded CIP Iistj 100,000
Comment: Last connection to Scott Blvd. for northeast IC
# 3 - Iowa River Trail - Benton Street to Hwv 6 (# 36 unfunded CIP list) 110,000
Comment: Removes existing trail from heavily trafficked area and
provides view of river while connecting tunnel under Hwy. 6
# 4 - Lonafellow/Twain Ped Trail ( # 40 unfunded CIP list) 120,000 (?)
Comment: To provide connections between the two schools and
the Hwy. 6 trail and potentially fill in gaps in sidewalk on Pine or
Franklin. More information coming from staff.
# 5 - Sand Lake Trail (behind Hills Bank) (# 44 unfunded CIP list)
Comment: Road work in the area could lead to savings in
completing this project at this time. Potential partnering to get
trail head park and related access to Iowa River trial.
400,000
SUBTOTAL
$ 955,000
Saving $345,000 from original CIP which contained $1.3 for bridge.
Parks and Recreation Department and Commission Priorities that may be
considered with the savings include:
# 7 Soccer Park Improvements - $250,000
# 8 Peninsula Park Development - $250,000
# 9 Sand Prairie Enhancement & Preservation - $250,000
# 10 City Park Sidewalk Replacement & Trail Lighting - $260,000
If # 10 is considered I would suggest splitting it and doing the trail lights in lower City
Park as a safety and to enhance usability; and in the future look at a continuance trail
from Park bridge to Rocky Shore Drive. Rocky Shore Drive currently has 8 foot sidewalk.
This neighborhood is another older area without a complete sidewalk system to create a
neighborhood trail system.
Attachment: Parks and Recreation Commission Priority List
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Parks and Recreation Department
Capital Improvement Projects
FY08-FYII Priorities
(Adopted by Commission - November 8, 2006)
1. IOWA RIVER TRAIL BRIDGE -- ROCKY SHORE TO PENINSULA - $1,300,000
This project provides for the construction of a pedestrian/bicycle
bridge between Rocky Shore Drive and Peninsula Park, providing
better access to the park for Iowa City citizens. It will also serve
as a nice addition to the Iowa River Corridor Trail. With the dog
park and the disc; golf course now open, and parking at a premium,
another access point to the park is especially important to encourage
walkers and bicyclists. ,"
2. MERCER POOL ROOF REPAIRS - $425,000
This project has been modified; at one time it was to replace the
Mercer Pool roof and a portion of the Recreation Center roof.
Since the tornado, however, the Recreation Center roof is being
handled this year. We have also now included the translucent
roof on the Mercer lobby to be replaced at the same time. It was
not previously part of the project.
3. MERCER PARK BALL DIAMOND UPGRADES - $100,000
This funding represents the third year of a 3-year phased project.
It includes the removal, replacement and upgrading of the old
lighting system on diamonds 2, 3 and 4, and a renovation of
diamond 3 as well as other repairs and upgrades.
4. SAND LAKE RECREATION AREA DEVELOPMENT - $5,000,000+
This funding represents a consultant's estimate of cost to develop
the recently acquired S & G Materials site into a regional, water-
oriented park with both recreation and conservation components.
Grants and other funding sources will be pursued in order to help
this project become a reality.
5. WILLOW CREEK TRAIL WEST -- $1,400,000
The purpose of this project is to continue the Willow Creek Trail
from its west terminus (near West High School), preferably unde~
Highway 218, to connect with the existing trail in Hunters Run P~rk
and further west, to and through the County Farm property and
to the continually growing neighborhoods west of 218.'
6. NAPOLEON PARK RESTROOM / CONCESSION BUILDING - $225,000
This is a newly proposed project; the existing building
is insufficient for both concessions and restrooms, as well as
storage. The Kickers, Babe Ruth and Boys' Baseball all have
nice new facilities now, so it's time that Girls' Softball be
brought up to the same level.
7. SOCCER PARK IMPROVEMENTS -- $250,000
The development plans for the Soccer Park has always included
a system of trails/pathways to create better accessibility for
persons with disabilities, and for general use by pedestrians and
bicyclists. General park/picnic development is also part of the plan,
We got a small start in FY06 with a $100,000 allocation.
8. PENINSULA PARK DEVELOPMENT -- $250,000
The park has taken a substantial detour from the original concept
plan, which proposed natural area development throughout the
park. It now has both a dog park and a disc golf course, so this
funding is intended primarily for natural development and landscaping
throughout the remainder of the park.
9. SAND PRAIRIE ENHANCEMENT & PRESERVATION -- $250,000
This project includes clearing, re-seeding and performing low-
impact development on the 38-acre sand prairie and McCollister
property acquired in 2004/05 (across from Napoleon Park). The
primary objective is to re-introduce sand prairie grasses in this
area, and construct a nature trail and small parking area.
10. CITY PARK SIDEWALK REPLACEMENT & TRAIL LIGHTING - $260,000
This is a two-part project. One part is to replace the 4-foot wide
sidewalk with one that is 8 feet wide, along Park Road between
Templin Road and the main entrance to the park. The other
part is to install pedestrian lighting along the trail system in City
Park to make it safer and more attractive for trail users after dark.
NOTE: The Court Hill Trail project was not included in this'list of priorities
because funding is already in place, primarily through state grants,
and it will be completed in FY08. /
The Butler Bridge Pedestrian Trail was also not included because it
is intended to proceed only if federal funding is secured.
Recurring projects (I.e. with annual funding) are not included in the
Commission's prioritization process.
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C I T Y 0 F lOW A C I T Y~
MEMORANDUM
From:
1
,
Steve Atkins, City Manager \ / -
Karin Franklin, Director, P~
CIP unfunded project #39--Linn Street Pedestrian Improvements
~//
~
Date:
January 24, 2007
To:
Re:
In response to a request from the Council at their January 16th discussion of the Capitol
Improvements Program (CIP), I contacted Bob Brooks at the University regarding the timing of
the Linn Street Pedestrian Project. This is the pedestrian way between Van Allen Hall and
Seashore Hall that connects Iowa Avenue and Jefferson Street. This project was planned as a
collaboration with the University.
Bob informed me the University still has this project on their list but it is in a category similar to
our "unfunded" list. As they look at the future of Seashore Hall, decisions relating to that site will
impact the pedestrian way such that the pedestrian way will likely become a part of any future
building project. Consequently, the City's financial commitment is likely to be lessened. It could
be a couple of years before decisions are made about the Seashore site, with construction
following.
I would suggest we just leave the Linn St. Pedestrian Improvements on our unfunded list and
check with the University annually as we review our CIP.
Cc Rick Fosse
Jeff Davidson
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CITY OF IOWA CITY
Date: January 18, 2007
410 East Washington Street
Iowa City. Iowa 52240-1826
(319) 356.5000
(319) 356-5009 FAX
www.lcgov.org
To: Area State Legislative Delegation
From: City Manager
Re: Property Valuations/Condominium Law
Two items of information that will hopefully be helpful to you as you discuss the issue of
commercial property taxes and current status of the .Condominium Conversion Law".
One (1) if you were to choose some type of rollback of values for commercial/industrial
properties, for each one percent decline in rollback would result in a loss of $211,000 to the City
General Fund Budget.
Two (2) is an attachment which shows the effect of the .Condominium Conversion Law" on the
current City Budget. The narrative is self-explanatory, but the bottom line is that with the current
status of conversions as they now affect Iowa City, the City loses $1.2 million in annual property
tax revenue..
As you look over these matters and would have any interest in any further reports or analysis,
etc., please feel free to contact me directly.
Cc: City Council
Director of Finance
mgrlltrslproperty.values.doc
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Copies mailed to: Joe Bolkcom
Robert Dvorsky
Ro Foege
James Hahn
David Jacoby
Vicky Lensing
,
'Mary Mascher
Becky Schmitz
"
The total 2006 assessed value of condominiums owned by deedholders with more than one unit is $209,464,250.
Taxes at the current rates on that value, with the residential rollback would be $3,647,925.
$209,464,250
X 4~Ui5.96% (2006 residential rollback)
$ 95,431,074
X .03822576 (2006-2007 tax rate)
$ 3,647,925
We estimate that assessed values of residential condos in Iowa City are approximately 25 percent higher as
condos than they would be as apartments. For example, if a 12 unit building were assessed as an apartment
building and the assessment was $1,200,000 ($100,000 per apartment), its value as condos might be $125,000
per apartment ($1,500,000 total.)
Therefore, for our comparison we should probably reduce the value of the condos by 25% before we apply the
commercial rollback and the tax rate.
$209,464,250
. 1.25
$167,571,400
X 100% (2006 commercial rollback)
$167,571,400
1t .03822576 (2006-2007 tax rate)
$ 6,405,544
That Indicates a lax loss 10 all taxing bodies of $2,757,619. ($6,405,544 - $3,647,925 = $2,757,619)
.>I{? Iowa City's portion of that is $1,248,190 ($167,571,400 - $95,431,074 = $72,140,326 X .01730225 = $1,248,190)
Lane Plugge, Superintendent of Schools
Iowa City Community School District
Central Administration Building
509 South Dubuque Street
Iowa City, Iowa 52240
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CITY OF IOWA CITY
410 Easl Washington Sired
Iowa City. Iowa 52240.1826
(319) 356.5000
(319) 356.5009 FAX
www.lcgov.org
January 19, 2007
Re: Intersection of Court Street and 4th Avenue
Dear Lane:
This letter is provided in response to the presentation that was made by school district
representatives at the January 10, 2007 Joint Governments meeting pertaining to the intersection of
Court Street and 4th Avenue. This is an intersection which we hear about with some regularity from
City High students. It appears that it is a fairly regular subject of discussion in Government Affairs
class.
The City's Traffic Engineering staff have analyzed the existing traffic control at this intersection and
determined that it is appropriate. There are short intervals of moderate congestion during the
morning peak traffic period and afternoon peak traffic period. However, the intersection is not near
meeting the warrants for installation of an all-way stop as has been suggested. Although an all-way
stop would provide better organization of traffic movements during the brief morning and aftemoon
peak periods, it would have a detrimental effect on traffic movement along Court Street during the
rest of the day. Every vehicle would be required to stop, which is not desirable on an arterial street.
This would encourage cut-through traffic in the adjacent residential neighborhood.
We have also examined the crash history at this intersection. There is not a crash history that would
warrant installation of all-way stop control. Since no safety issue has been identified, it is not
possible for us to recommend to the City Council that traffic control be installed which would benefit
traffic for less than 5% of the day and negatively affect traffic the other 95% of the day.
The intersection of Court Street and 7'h Avenue was mentioned at the Joint Governments meeting,
where an all-way stop is currently in place. Although not desirable on an arterial street, this traffic
control was installed to address a high incidence of right-angle collisions. It has successfully reduced
the crash rate at this intersection.
We will continue to monitor traffic at the Court Street/4th Avenue intersection to make sure that the
appropriate type of traffic control is in piace. Thank you for bringing this matter to our attention.
Sincerely,
~
Stephen J. Atkins
City Manager
CC: City Council
Jeff Davidson
Anissa Williams
Wpdfmanager/ltrs/sa-plugge.doc
~Iowa Ci~
~Public Library
123 South Linn . Iowa City, Iowa 52240-1820
Susan Craig, Director. Information (319) 356-5200 . Business (319) 356-5206 . Fax (319) 356-5494
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DATE:
January 18,2007
TO:
Steve Atkins, City Manager
FROM:
Susan Craig, Library Director
RE:
Library Use
It's six months into the year and I want to update you on two recent service
enhancements at the Library. First is the wireless service we provide for Internet users.
In the summer of 2005 you provided extra funds to extend the wireless service we had in
the building outside to a good portion of City Plaza. Use has grown steadily. Wireless
use at the Library, both inside and outside the building was 22,269 in the first six months
of FY07, up 36% from the same time last year. In addition, we had 69,46110gins at our
public Internet access computers. Combined, we supported 91,730 public access logins
to the Internet in six months.
Our expanded hours have also been very successful. We added two hours, 6:00-
8:00pm, to Friday evenings in May, and an additional hour, 5:00 - 6:00pm, to Sundays
after Labor Day. Compared to the same six months last year people into the building on
Fridays is up 15% and circulation on Fridays is up 9%. There's less data for Sundays,
but both circulation and people into the building on Sundays show an increase of over
15%.
Overall we increased hours by 3.9% in the six-month period ending December 31 and the
number of people coming into the building rose 11.7%, with a gate count of over
341,000. That doesn't even count all the people at Friday night concerts who were very
happy the library restrooms were available! These are modest investments that are
providing much appreciated services.
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CITY OF IOWA CITY~
MEMORANDUM
Date:
January 24, 2007
From:
City Council
Jeff Va natter, Housing Rehabilitation Office
TARP (Targeted Area Rehabilitation Program) overview and year-to-date update
To:
Re:
TARP is offered to residents of Iowa City as a compliment to the federally-funded CDBG/HOME
housing rehabilitation programs without the same level of income targeting, It is designed to
stabilize and revitalize targeted neighborhoods through the broader applicability of our Housing
Rehabilitation and Historic Preservation programs. Repairs and improvements can be made to
all interior and exterior systems. This program provides assistance in the form of low-interest
loans that are repayable over a 20-year term and is funded by the City through general
obligation bonds. Assistance ranges from $10,000-$40,000 per project.
Since the start of fiscal year 2007, we have expended $21,803.28 on 3 projects and have
closed on 2 other projects in the amount of nearly $44,000 with expenditures to start shortly. We
have also committed approximately $100,000.00 to 4 other projects. The average median
income for these households is 78%. We also have 4 families currently on the waiting list and
have been unable to offer assistance to 4 additional families that did not meet the minimum
program requirements once we started the verification process or have decided to withdraw
from the program.
If you have any questions please call me at 356-5128 or contact me via e-mail at ieff-
vanatler@iowa-citV.orQ .
Cc : Steve Atkins, Karin Franklin, Community Development Staff
Iowa City Area Chamber of Commerce: LEGISLA rIVE COUNCIL
2007 Legislative Agenda
top
The Iowa City Area Chamber of Commerce's Legislative
Council and subcommittees have identified several issues and
taken positions which will help to create a better business
environment. The Chamber's Board of Directors has approved
these statements and therefore, they are the Chamber's formal
positions on these issues.
This year, the Board with the Legislative Council's advisement,
prioritized our positions. Our priorities for public policy
advocacy in 2007 will be:
. Property tax restructuring (click here to see this position
statement)
. Access to healthcare (click here to see this position
statement)
. Allowable growth (click here to see this position statement)
Click on each of the subject areas below to see the position
statement(s) for that category:
. Agribusiness/Bioscience
. Economic Development
. Education
. Health and Human Services
. Local Government
. Transportation
For a printable version of the Iowa City Area Chamber's 2007
Legislative Agenda, click here.
For more information about how to submit an issue for
consideration or about the Chamber's efforts in each of these
areas, please contact Rebecca Neades, vice president, public
policy at (319) 337-9637 or rneades@iowacityarea.com.
2007 Agribusiness/Bioscience
Invest in Iowa's Resources
Iowa as an Energy Leader
In the challenging climate of increasing energy costs, there is
an opportunity to further Iowa's lead in the production of
renewable fuels. The Iowa City Area Chamber of Commerce
supports expanded production and use of renewable fuels,
http://www.iowacityarea.com/20071egisagenda.html
pa~
l212.J
Requested by Council
Member Vanderhoef
1/23/2007
Iowa City Area Chamber of Commerce: LEGISLA rIVE COUNCIL
Page 2 of 11
such as ethanol and biodiesel. The Iowa City Area Chamber of
Commerce especially supports legislative action to bring new
methods of fuel production utilizing new feed stocks, such as
cellulose, to Iowa. The Iowa City Area Chamber of Commerce
encourages a partnership of state, non-profit and private sector
research, development and deployment of new energy
technologies.
Biomass Incentives
The Iowa City Area Chamber of Commerce supports offering
incentives to businesses, homeowners and schools, if they use
biomass stoves as a fuel-efficient energy source to heat their
facilities.
The Iowa City Area Chamber of Commerce supports the
establishment of a tax credit up to 25 percent of the cost of a
biomass stove, which is spread over five years for the
installation and usage of stoves with at least 40,000 BTUs. The
credit should also include stoves that are fueled by corn
kernels, wood pellets, switchgrass or multiple bio-fuels.
back to top
2007 Economic Development
Fueling Iowa's Economy
The Iowa City Area Chamber of Commerce encourages
economic development in Johnson County and in the state of
Iowa. Recruiting, retaining and growing the business and
industry sectors are challenging endeavors facilitated by
cooperation. The area Chamber's economic development
priorities are preserving Tax Increment Financing, supporting
workforce initiatives and investment in Regents' economic
development. A sound economic growth policy for the Iowa
City area is a sound policy for the Technology Corridor and the
state of Iowa.
Tax Increment Financing
The Iowa City Area Chamber of Commerce supports
preserving Tax Increment Financing (TIF) as a flexible local
economic development tool. TIF is one of the most important
local development tool available to cities and counties, and it
adds millions of dollars each year in property value at the local
level for taxing jurisdictions. TIF is a manageable economic
development incentive that is a catalyst for economic growth.
Additional benefit from economic activity includes increased
state revenue collection through sales and payroll taxes. TIF
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Iowa City Area Chamber of Commerce: LEGISLATIVE COUNCIL
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must be preserved as a flexible tool because economic
development projects are site specific and companies select a
specific site or building for their project. Actions by the
legislature on TIF that are restrictive in nature will severely
impact the ability of cities to expand and attract businesses.
Economic Development Fund
The Iowa City Area Chamber of Commerce encourages the
Governor and Legislature to preserve the Iowa Values Fund or
similar program, as an important tool for job creation and
economic growth in Iowa. Iowa needs to focus its efforts on
encouraging business growth and creating new opportunities.
Many economic development programs have been shifted into
the Iowa Values Fund and reliable programming is imperative
when recruiting business. The Iowa City Area Chamber of
Commerce endorses a comprehensive economic development
fund, such as the Iowa Values Fund programs to improve
Iowa's competitive business position.
Job Training Programs
The Iowa City Area Chamber of Commerce supports efforts
being made to overcome Iowa's shortage of available and
skilled workforce and encourages legislators to give priority to
the development, funding and promotion of workforce
development initiatives. The Skills 2006 Technology Corridor
Report conducted in 2003 continues to underscore the urgent
and long-term need for an available and skilled workforce in
our region. The area Chamber supports maintaining funding at
currently authorized levels for the Iowa New Jobs Training
Program (260E), the Iowa Jobs Training Program (260F), the
Accelerated Career Education Program (260G), the Workforce
Development Fund, and the workforce training and economic
development fund (260C.18a) all delivered through Iowa's
community colleges.
Investment in Regents Economic Development
and Technology Infrastructure
The Iowa City Area Chamber of Commerce affirms the need for
increased state funding for the University of Iowa Technology
Innovation Center business incubator, Oakdale Research Park,
Center for Advanced Drug Development and the Center for
Biocatalysis and Bioprocessing. These programs, along with
other programs such as the John Pappajohn Entrepreneurial
Centers, are essential for growing and recruiting new business
ventures in the Eastern Iowa Technology Corridor region and
are core elements of the Regents program to stimulate
economic growth in Iowa.
Small Business Development Funding
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The Iowa City Area Chamber of Commerce supports Small
Business Development Centers (SBDC) as a valuable
foundation in the growth and support of Iowa's entrepreneurs.
The Grow Iowa Values Fund along with continuing legislative
support has strengthened this important resource across Iowa.
The Iowa City Area Chamber of Commerce recommends that
the Values Fund dollars be directly allocated as a budget line
item addition for the Iowa SBDC network. SBDC Center
Directors should use valuable counseling time for existing and
would-be business owners instead of the current requirement
for SBDC Center Directors to fundraise for local support. We
encourage the Governor and Legislature to restore SBDC
funding to previously provided levels by increasing financial
support to $1.2 million.
Workforce Development
The Iowa City Area Chamber of Commerce supports the
recommendations contained in the paper entitled, "Meeting
Iowa's Workforce Challenge" prepared by the Iowa Works
Campaign. It calls for the implementation of broad, coherent,
and well-integrated workforce investment and systems change
strategies that target high-growth, high-skill industries and
provide access to education and training that leads to good
jobs for all Iowans.
Destination Attraction Fund
The Iowa City Area Chamber of Commerce supports a fund
that encourages creative economic stimulus opportunities by
improving community infrastructure and quality of life
expenditures. Communities need resources to build community
attractions that will enhance the quality of life for their
residents, encourage relocation into the area and to make them
more attractive places for people to visit. The Iowa City Area
Chamber of Commerce supports additional funding for this
program.
Sales Tax Rebate
The Iowa City Area Chamber of Commerce recommends to the
Governor and Legislature that the Sales Tax Rebate should be
made available as a local economic development tool for
destination projects. In 2005 this program was used to fund the
Newton racetrack, allowing newly generated sales tax from the
project to be rebated to help retire its debt. The Iowa City Area
Chamber of Commerce supports the use of Sales Tax Rebate
to develop new improvement projects and destination
attractions for communities.
Income Tax Reform
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The Iowa City Area Chamber of Commerce supports a revenue
neutral tax reform with the elimination of federal deductibility
and a decrease in the marginal rate.
Communities in the State of Iowa are hampered by Iowa's
marginal tax rates being higher than neighboring states. The
actual taxes paid are not necessarily higher, however, because
of the federal tax deductibility on the Iowa tax return. Economic
development professionals feel that their recruiting efforts are
hampered by the higher marginal rate. It is difficult to explain
the effect of the federal deductibility. The Iowa City Area
Chamber of Commerce encourages the governor and
legislature to eliminate federal deductibility and decrease the
marginal rate to better depict Iowa's tax rates.
Eminent Domain
The Iowa City Area Chamber of Commerce believes that the
Legislature's actions on eminent domain law severely and
unnecessarily restricted an essential revitalization tool for our
communities. The previous law provided protection for private
property owners, while at the same time permitting responsible
economic redevelopment efforts that significantly benefit Iowa's
communities. With the additional restrictions placed on the use
of eminent domain, new tools are needed to continue the
revitalization of the State's cities so that Iowa's elected officials
can continue to fulfill their responsibilities to the public.
It is incumbent on the Governor and Legislature to provide an
alternative means for Iowa's communities to survive, change,
and grow. The Iowa City Area Chamber of Commerce supports
allowing the responsible use of eminent domain within urban
renewal areas in support of significant projects to revitalize
urban areas. Rather than a one-size-fits-all approach that fails
to take into account the benefits of and support for the use of
eminent domain for specific projects, local elected officials
guided by input from constituents should make decisions about
the appropriate use of eminent domain.
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2007 Education
The Heart and Soul of Iowa
As residents of Iowa, we cherish our educational system. Our
commitment as a state to providing accessible, world-class
educational opportunities defines our state and our
communities. This ,is a commitment we take very seriously in
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the Iowa City area and believe we need to go beyond simply
maintaining our school system and must set the standard for
excellence and be global leaders in providing high-quality
education. The Iowa City Area Chamber of Commerce firmly
believes no magic formula exists to achieve this degree of
excellence, but rather the state must take a long-range
comprehensive approach that views our educational system as
a whole, from pre-kindergarten through post-secondary
education. Recognizing that a world-class economy begins with
a world-class education, the Iowa City Area Chamber has
outlined some of the areas the Governor and Legislature
should address in order for Iowa to maintain its commitment to
providing world-class education.
Allowable Growth
The Iowa City Area Chamber of Commerce endorses
legislation that would establish an adequate and reliable
percentage for allowable growth for schools in the state.
Allowable Growth is NOT a proportional increase in state aid.
Allowable Growth is only a measure of the increase in the per
pupil revenue a district receives. The actual cash to fund
Allowable Growth is provided from both property taxes and
state aid.
Iowans depend on a strong public education system. Expecting
high student achievement with inadequate resources is
unrealistic. Allowable Growth is the primary vehicle that
provides revenue to pay for salaries and benefits, utilities,
textbooks, and school supplies. Our public schools require the
resources necessary to provide our children with the best
possible education so they are prepared to be productive
citizens in our communities. An increasingly competitive global
economic market demands that we continually work to improve
educational opportunities for Iowa's students.
Support for University of Iowa Academic
Programs
The Iowa City Area Chamber of Commerce supports the Board
of Regents request to provide additional resources enabling the
University of Iowa to meet its goal of maintaining and improving
academic programs. The University of Iowa has been identified
as being one of the best values in higher education in America.
It is an essential resource to the state.
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2007 Health and Human Services
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Caring for Iowa
The Iowa City Area Chamber of Commerce believes in order
to maintain a healthy and productive workforce and to preserve
vibrant communities in Iowa, it is imperative to address health
and human service needs. This includes assuring both financial
and geographic access to services. The Governor and the
Legislature must adequately fund these services. The future of
Iowa depends on the people who live here. Investments in
health and human services are an investment in Iowa's future.
Access to Health Care
The Iowa City Area Chamber of Commerce supports legislation
to make health care more affordable and accessible to
businesses and their employees. Although Iowa is one of only
three states where the percentage of uninsured residents
declined from the previous year, Iowa's uninsured rate is 9.1
percent, or approximately 270,000. Health insurance premiums
in Iowa this year increased an average of 10.8 percent,
continuing a trend of double-digit rate increases. The sad
reality is that too many Iowans still lack health insurance or are
underinsured.
Positive actions have been taken to assist vulnerable
populations access to health care, such as the poor, elderly
and disabled. Until universal access becomes a reality,
additional incremental steps are required. Assisting
businesses, particularly the many small employers throughout
the state, facilitate meeting the health care needs of their
employees and the families of their employees is a logical and
necessary next step.
Mental Health Parity
The Iowa City Chamber of Commerce believes mental health
and substance abuse insurance coverage should be subject to
the same rates, terms and conditions as those for other
illnesses.
Although legislation was passed in the 2005 session to cover
some of these sessions, much more needs to be done. The
cost of mental illness and substance abuse in our state is not
truly appreciated or understood.
. Mental health treatment is effective. The success rate for
treating serious mental illness - once access is secured - is
relatively high: 80 percent for bipolar disorder, 65 percent for
major depression and 60 percent for schizophrenia. That can
be compared to 45 percent for heart disease.
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Iowa City Area Chamber of Commerce: LEGISLATIVE COUNCIL
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. parity i$ cQ$t-effective, States that have implemented broad
parity legislation have experienced premium increases from 0-
2%,
. p<:irity legi$l<:itionisaboLJtf<:iirne$$, Consistent with Iowa's
family-centered value and concern for neighbors, an insured,
prernium-paying Iowa family affected by schizophrenia should
not bear greater financial burdens for medically necessary
health care costs than the family affected by cancer,
Support of Emergency Services
The Iowa City Area Chamber of Commerce urges the Governor
and Legislature to support volunteers in emergency services,
Although Iowa's larger communities currently enjoy the
advantages of full-time paid career responders, the fact
remains that the majority of Iowans depend on the volunteer
system to provide emergency services.
Although the volunteer system has been resilient over the
years in meeting increased demands, the biggest inherent
problem of the volunteer system is recruiting new volunteers
and then being able to keep the existing ones. Increases in
time commitment, training requirements and the cost of initial
training are a few of the reasons that the pool of potential
volunteers has shrunk over time.
The Chamber supports a dedicated funding source to provide
the initial training for Iowa's volunteer emergency responders at
no cost to the individual. The Chamber supports the transfer of
a portion of fees collected from the purchase of special
emergency medical services motor vehicle registration plates
to the Bureau of EMS, Department of Public Health, to be used
for responder training and education. The Chamber also
supports legislation that will provide a system to reward
volunteerism in public safety. This might take the form of an
Iowa income tax credit for volunteer service as an emergency
responder,
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2007 Local Government
Working as Community Partners
For a successful and thriving community, business and local
government must work together in partnership. Attracting and
maintaining quality businesses and promoting economic growth
require responsive and effective government policies.
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Iowa City Area Chamber of Commerce: LEGISLATIVE COUNCIL
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Moreover, local governments must reflect the changing face of
Iowa - in culture and diversity, as well as in population and
economic growth. The Iowa City Area Chamber of Commerce
is committed to working with our local governing entities to
bring about effective change that promotes the entire well
being of our communities and prepares our communities for the
challenges of the 21 st Century.
New Property Taxing Structure
The Iowa City Area Chamber of Commerce strongly
encourages the Legislature to examine the current property
taxing structure and make appropriate changes that will provide
greater equity and stability to the State of Iowa. Property tax is
the principal source of revenue for local governments. The
need for a more consistent and stable property-tax system that
will allow local governments to practice sound financial
planning is past due.
It has been 28 years since the State imposed a residential
rollback system that is placing a tremendous burden on
commercial and industrial businesses and properties. A floor of
50 percent for the residential rollback should be immediately
established. This would allow the Legislature some time to
examine the strengths and failures of the current system. The
present method of coupling the taxable value of residential with
that of agricultural land has not kept pace with the growing
economy. In fact, it has had a negative impact on economic
development initiatives throughout Iowa. For the past several
years the Chamber has been told by the Legislature that
change is needed and the entire taxing structure needs
examined yet nothing moves forward. The Iowa City Area
Chamber of Commerce challenges the 2007 Legislature to
initiate the beginning of tax reform.
Unfunded Legislative Mandates
The Iowa City Area Chamber of Commerce believes new
government programs or additional requirements in existing
government programs should not be enacted without the
funding to pay for them. The Area Chamber opposes any
action by state or federal governments that would impose
additional statutory requirements on cities, counties or school
boards unless either adequate funding or an adequate
alternative funding arrangement is provided to avoid adding
financial burdens at the local level. It is our position that the
Legislature should enact a State Mandates Act similar to the
Federal Unfunded Mandate Legislation passed in Congress.
Over the past several years, the Legislature has imposed a
number of additional burdens upon the city and county
governments and the school boards, without providing the
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Iowa City Area Chamber of Commerce: LEGISLATIVE COUNCIL
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affected jurisdictions with either sufficient funding to cover the
cost of the new requirements or an equitable means of raising
the additional revenue. Some local governments have had to
go into debt to pay for the mandated program; others have
been forced to increase available revenues through local sales
taxes, vehicle taxes, user fees, property taxes or by cutting
services. This is becoming a greater problemas the trend has
shifted, and it now seems to be commonplace for the federal
government to place responsibility onto the state, the state
government onto the local government, and the local
government on to the businesses and the consumers.
Pack to top
2007 Transportation
Key Infrastructure for Tomorrow's Iowa
Iowa's transportation network will be the key to future growth
and economic vitality for our community and the rest of Iowa. A
comprehensive, multi-modal systems approach on local,
regional, state and federal levels is essential to ensure
continued prosperity for our communities and their businesses.
All forms of transportation have a significant role in serving the
transportation needs of our citizens and our visitors. The Iowa
City Area Chamber of Commerce believes the private sector
must work in partnership with governing bodies to provide for
appropriate long-term transportation infrastructure needs.
Road Use Tax Fund Allocation
The Iowa City Area Chamber of Commerce believes Iowa's
Road Use Tax Formula must be changed to better reflect
modern Iowa's demographic realities. Average daily traffic
counts are almost twice as high in municipal areas as they are
on Iowa's entire Interstate system. With the majority of
economic growth occurring in concentrated sectors of Iowa, it
is vital to the future prosperity of Iowa to revisit the Road Use
Tax Formula to provide a larger percentage to areas that are
and will continue to fuel Iowa's prosperity.
Non-Highway Transportation Funding
The Iowa City Area Chamber of Commerce believes the
Legislature should provide significantly more funding in support
of the non-highway passenger and freight transportation
network in Iowa. This should include money for commercial
and general aviation airports, freight railroad infrastructure,
enhanced passenger rail service, transit and multi-use trails.
This additional financial support is especially critical during
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Iowa City Area Chamber of Commerce: LEGISLATIVE COUNCIL
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these times of dwindling energy reserves and rapidly escalating
prices. Iowa needs to be a place where travelers have choices
of modes, including modern, timely, common carrier services.
Expanding our trail network increases livability for residents
and enhances tourism opportunities. Support of the freight
system helps Iowa companies remain competitive in shipping
costs. If the State of Iowa continues to underfund these areas,
we will be short-changing future Iowa residents.
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Home I Finder I Directory I Newsletter I Calendar I
Information
It
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Page lof2
rnTI
Marian Karr
From: Thompson, Margaret R [margaret-r-thompson@uiowa.edu]
Sent: Thursday, January 18, 20074:07 PM
To: Theresa Seeberger; Stefanie Bowers; .City Council; Linda Kopping
Subject: Event on Housing/Human Rights in Iowa City I
The Project on Rhetoric of Inquiry presents:
A Public Rhetoric Seminar on Housing and Human Rights in Iowa City
Date: Thursday, February 1st
Time: 7:00 p.m.-8:30 p.m.
Place: Iowa City Public Library, Room A
Public Rhetoric Seminars provide a forum to discuss and analyze texts (speeches, reports, policy statements, and so
on) about public issues oflocal, regional, state, national, or global significance. The third annual Public Rhetoric
Seminar will focus on the minutes of the Iowa City Human Rights Commission's meeting of January 25, 2005, and
especially on its discussion about the desirability of promoting "scattered site" housing as an alternative to
concentrating low-income households in particular parts of the city.
POROI encourages all participants to read the text in advance of the seminar. The document can be downloaded at
h tip: / L www.icgov.org/I>oardminute!914.j:1Qf.
From the minutes of the Iowa City Human Rights Commission, January 25, 2005: "The providers of affordable
housing face a tough situation because there are only so many places to build and certainly the new subdivisions, in
their bylaws and covenants and what not, have a lot of ways to keep that sort of stuff out. It is such a difficult issue to
talk about and seemingly progressive folks in this community don't want it in their back yard." -- Matt Hayek, Chair,
Scattered Site Housing Task Force, p. 6.
Panelists for Housing and Human Rights in Iowa City include the following and others:
. Jerry Anthony, Associate Professor, Graduate Program in Urban and Regional Planning, and Chair, Iowa City
Housing and Community Development Commission
. MaryAnn Dennis, Member, Greater Iowa City Community Housing Fellowship
. Barbara Eckstein, Professor, Department of English
. Daniel Gross, Associate Professor, Department of Rhetoric
. Sam McCormick, Graduate Teaching Assistant, Department of Communication Studies
. James A. Throgmorton, Professor, Graduate Program in Urban and Regional Planning and POROI
. Bridget Tsemo, Assistant Professor, Department of Rhetoric
This event is free and open to the public. Refreshments will be served.
People with disabilities are encouraged to attend all University of Iowa events. If you require special accommodations
to attend this event, please contact us at 335-2753 or ~oi(a)uio\Va.edu.
Margaret Thompson
Program Associate, Project on Rhetoric of Inquiry
100 Bowman House
230 North Clinton Street
1/18/2007
Page 2 of2
Iowa City, Iowa 52242
Te1319/335-2753
Fax 319/335-2892
marqaret -r -thorn aso"@.uiowa.edJ,!
1/18/2007
CITY OF IOWA CITY
QUARTERL Y
INVESTMENT REPORT
October 1, 2006
to
December 31, 2006
Finance Department
Prepared by:
Brian Cover
Senior Accountant
rnn
OVERVIEW
The City of Iowa City's investment objectives are safety, liquidity and yield. The
primary objective of the City of Iowa City's investment activities is the
preservation of capital and the protection of investment principal. The City's
investment portfolio remains sufficiently liquid to enable the City to meet
operating requirements that cash management procedures anticipate.
In investing public funds, the City's cash management portfolio is designed with
the objective of regularly exceeding the average return on the six month U.S.
Treasury Bill. The Treasury Bill is considered a benchmark for riskless
investment transactions and therefore comprises a minimum standard for the
portfolio's rate of return. The rolling average return on the six-month U.S.
Treasury Bill for the prior 365 days was 4.91 % at 12/31/06. The investment
program seeks to achieve returns above this threshold, consistent with risk
limitations and prudent investment principles. The rate of return on the City's
portfolio for the quarter was 5.16%. Investments purchased by the City of Iowa
City for the third quarter of this year were 58 basis points higher than the
threshold.
Rates on new investment purchases in our operating cash portfolio for the
second quarter were approximately 83 basis points higher than investments
purchased at this time last year. The federal funds rate is the interest rate at
which banks lend to each other. The Federal Reserve maintained the target of
the federal funds rate at 5.25% during the fourth quarter. The Federal Reserve
has raised interest rates 400 basis points since June 2004 but has not raised the
rate since June 2006.
The quarterly investment report lists investments by fund, by institution, by
maturity date, and investments purchased and redeemed.
New official state interest rates setting the minimum that may be paid by Iowa
depositories on public funds in the 180 to 364 day range during this quarter were
3.60% in October 2006, 3.60% in November 2006 and 3.60% in December
2006.
CITY OF IOWA CITY
INVESTMENTS ON HAND
DETAIL LISTING BY MATURITY DATE
12/31/2006
INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST
NAME TYPE DATE DATE AMOUNT RATE
VAN KAMPEN GOVT MUTUAL FUND 22-Jul-85 N/A $ 200,000.00 VARIABLE
NORWEST BANK SAVINGS 01-Dec-99 N/A $ 200,000.00 VARIABLE
IOWA PUBLIC AGENCY INVEST TRUST IPAIT 13-Jun-02 N/A $ 3,000,000.00 VARIABLE
UICCU CD 05-May-06 02-Jan-07 $ 2,510,000.00 5.27
FIRST AMERICAN CD 11-Jan-06 05-Jan-07 $ 2,000,000.00 4.83
FIRST AMERICAN CD 11-Jan-06 12-Jan-07 $ 1,000,000.00 4.83
IOWA STATE BANK CD 25-Jan-06 19-Jan-07 $ 2,000,000.00 4.83
IPAIT CD 26-Jan-06 26-Jan-07 $ 1,000,00000 4.82
IOWA STATE BANK CD 08-Feb-06 02-Feb-07 $ 2,000,000.00 4.94
LIBERTY BANK CD 08-F eb-06 09-Feb-07 $ 1,000,000.00 4.91
FARMERS & MERCHANTS CD 17-Feb-06 16-Feb-07 $ 2,250,000.00 5.02
UICCU CD 16-Mar-06 23-Feb-07 $ 1,000,000.00 4.98
US BANK CD 25-Feb-05 26-Feb-07 $ 2,261,901.00 3.94
UICCU CD 16-Mar-06 02-Mar-07 $ 2,000,000.00 4.98
UICCU CD 16-Mar-06 09-Mar-07 $ 1,000,000.00 4.98
IOWA STATE BANK CD 16-Mar-06 16-Mar-07 $ 2,000,000.00 5.05
FIRST AMERICAN BANK CD 30-Mar-06 23-Mar-07 $ 2,000,000.00 5.21
WEST BANK CD 29-Sep-06 29-Mar-07 $ 2,307,182.04 5.16
IPAIT CD 31-Mar-06 30-Mar-07 $ 1,000,00000 509
UICCU CD 20-Apr-06 06-Apr-07 $ 750,000.00 5.23
UICCU CD 20-Apr-06 13-Apr-07 $ 2,150,000.00 5.23
UICCU CD 20-Apr -06 20-Apr-07 $ 750,000.00 5.23
IPAIT CD 08-May-06 27-Apr-07 $ 2,000,000.00 5.29
IPAIT CD 08-May-06 04-May-07 $ 1,000,000.00 5.29
IOWA STATE BANK CD 16-May-06 11-May-07 $ 2,000,000.00 5.33
LIBERTY BANK CD 16-May-06 18-May-07 $ 1,000,000.00 5.29
LIBERTY BANK CD 24-May-06 25-May-07 $ 2,000,000.00 5.32
LIBERTY BANK CD 11-Mar-04 01-Jun-07 $ 190,347.39 2.67
FARMERS & MERCHANTS CD 08-Jun-06 01-Jun-07 $ 1,000,000.00 5.50
IPAIT CD 26-Jul-06 01-Jun-07 $ 1,000,000.00 5.58
FREEDOM SECURITY CD 08-Jun-06 08-Jun-07 $ 2,000,000.00 5.52
IPAIT CD 26-Jul-06 08-Jun-07 $ 2,000,000.00 5.58
IPAIT CD 26-Jul-06 15-Jun-07 $ 1,000,000.00 5.58
IOWA STATE BANK CD 26-Jul-06 22-Jun-07 $ 2,000,000.00 5.60
LIBERTY BANK CD 29-Jun-06 28-Jun-07 $ 3,054,792.86 5.69
UICCU CD 26-Jul-06 29-Jun-07 $ 1,000,000.00 5.56
LIBERTY BANK CD 24-May-06 02-Jul-07 $ 3,500,000.00 5.37
UICCU CD 10-Aug-06 02-Jul-07 $ 2,000,000.00 5.52
IOWA STATE BANK CD 26-Jul-06 06-Jul-07 $ 2,000,000.00 5.62
IPAIT CD 14-Sep-06 13-Jul-07 $ 750,000.00 5.37
IPAIT CD 14-Sep-06 20-Jul-07 $ 2,000,000.00 5.37
IPAIT CD 14-Sep-06 27 -Jul-07 $ 750,000.00 5.37
IOWA STATE BANK CD 13-Sep-06 03-Aug-07 $ 2,000,000.00 5.46
UICCU CD 13-Sep-06 10-Aug-07 $ 750,000.00 5.41
FARMERS & MERCHANTS CD 03-Jul-06 27 -Jun-08 $ 974,504.00 5.76
FIRST AMERICAN BANK CD 2-0cl-06 02-Apr-07 $ 1,498,528.26 5.10
HILLS BANK SAVINGS 10-0cl-06 N/A $ 1,000,000.00 VARIABLE
FIRST AMERICAN BANK CD 11-0cl-06 17-Aug-07 $ 2,150,000.00 5.31
FARMERS & MERCHANTS CD 11-0ct-06 24-Aug-07 $ 750,000.00 5.35
UICCU CD 11-0cl-06 31-Aug-07 $ 2,150,000.00 5.31
BANK OF THE WEST CD 18-0cl-06 01-Jun-07 $ 3,600,000.00 5.30
UICCU CD 18-0cl-06 02-Jul-07 $ 2,425,000.00 5.36
BANK OF THE WEST CD 18-0cl-06 21-Sep-07 $ 750,000.00 5.29
IOWA STATE BANK CD 18-0cl-06 28-Sep-07 $ 2,150,000.00 5.31
BANK OF THE WEST CD 18-0cl-06 05-0ct-07 $ 750,000.00 5.29
INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST
NAME TYPE DATE DATE AMOUNT RATE
BANK OF THE WEST CD 18-0el-06 28-Sep-07 $ 2,150,000.00 5.29
BANK OF THE WEST CD 18-0ct-06 07 -Sep-07 $ 750,000.00 5.29
UICCU CD 15-Nov-06 11-May-07 $ 2,150,000.00 5.33
UICCU CD 15-Nov-06 27 -Apr-07 $ 2,150,000.00 5.31
UICCU CD 15-Nov-06 20-Apr-07 $ 750,000.00 5.31
UICCU CD 15-Nov-06 13-Apr-07 $ 2,150,000.00 5.31
IPAIT CD 16-Nov-06 04-May-07 $ 750,000.00 5.34
IPAIT CD 16-Nov-06 01-Jun-07 $ 1,000,000.00 5.36
HILLS BANK CD 29-Nov-06 01-Jun-07 $ 1,000,000.00 5.31
HILLS BANK CD 29-Nov-06 30-Nov-07 $ 2,000,000.00 5.41
HILLS BANK CD 29-Nov-06 07 -Dee-07 $ 1,000,000.00 5.41
HILLS BANK CD 29-Nov-06 14-Dee-07 $ 2,000,000.00 5.41
HILLS BANK CD 29-Nov-06 21-Dee-07 $ 1,000,000.00 5.41
HILLS BANK CD 29-Nov-06 28-Dee-07 $ 2,000,000.00 5.41
FARMERS & MERCHANTS CD 12-Dee-06 12-Dee-08 $ 6,577,860.00 5.05
UICCU CD 22-Dee-06 02-Nov-07 $ 750,000.00 5.31
UICCU CD 22-0ee-06 26-0et-07 $ 2,150,000.00 5.32
UICCU CO 22-0ee-06 19-0el-07 $ 750,000.00 5.31
UICCU CD 22-0ee-06 12-0el-07 $ 2,150,000.00 5.32
TOTAL $120,800,115.55
CITY OF IOWA CITY
INVESTMENT ACTIVITY
FOR THE QUARTER ENDED DECEMBER 31, 2006
INVESTMENTS ON HAND AT 9/30/06 $ 107,668,128.85
INVESTMENT PURCHASE MATURITY INTEREST
INSTITUTION TYPE DATE DATE RATE
PURCHASES 10101106 TO 12/31/06
FIRST AMERICAN BANK CD 2-0ct-06 02-Apr.07 5,10 $ 1,823,966.02
HILLS BANK SAVINGS 10-Qct-06 N/A $ 1,000,000.00
FIRST AMERICAN BANK CD 11-0ct-06 17 -Aug-07 5.31 $ 2,150,000.00
FARMERS & MERCHANTS CD 11-0ct-06 24-Aug-07 5.35 $ 750,000.00
UICCU CD 11-0ct-06 31-Aug-07 5.31 $ 2,150,000.00
BANK OF THE WEST CD 18-0ct-06 01-Jun-07 5.30 $ 3,600,000,00
UICCU CD 18-0ct-06 02-Jul-07 5,36 $ 2,425,000,00
IOWA STATE BANK CD 18-0ct-06 07-Sep-07 5.29 $ 750,000,00
BANK OF THE WEST CD 18-0ct-06 14-Sep-07 5.31 $ 2.150,000.00
BANK OF THE WEST CD 18-0ct-06 21-Sep-07 5,29 $ 750,000.00
BANK OF THE WEST CD l8-0cl-06 28-Sep-07 5,29 $ 2,150,000.00
BANK OF THE WEST CD 18-0ct-OS OS-Oct-07 5.29 $ 750,000,00
UICCU CD 15-Nov-06 1l-May-07 5,33 $ 2,150,000,00
UICCU CD 15-Nov-06 27-Apr-07 5,31 $ 2,150,000.00
UlCCU CD 15-Nov-06 20-Apr-07 5.31 $ 750,000.00
UICCU CD 15-Nov-06 13-Apr-0? 5.31 $ 2,150,000,00
IPAlT CD 16-Nov-06 04-May-07 5.34 $ 750,000.00
IPAIT CD 16-Nov-06 01-Jun-07 5.36 $ 1,000,000.00
HILLS BANK CD 29-Nov-06 01-Jun-07 5.31 $ 1,000,000.00
HILLS BANK CD 29-Nov-06 30-Nov-0? 5.41 $ 2,000,000.00
HILLS BANK CD 29-Nov-06 07 -Dee-07 5.41 $ 1,000,000.00
HILLS BANK CD 29-Nov-06 14-Dee-07 5.41 $ 2,000,000,00
HILLS BANK CD 29-Nov-06 21-Dec-07 5.41 $ 1,000,000.00
HILLS BANK CD 29-Nov-06 28-Dec-07 5.41 $ 2,000,000.00
FARMERS & MERCHANTS CD 12-Dee-06 12-Dee-08 5.05 $ 6,577,860,00
UICCU CD 22-Dec-06 02-Nov-0? 5.31 $ 750,000.00
UICCU CD 22-Dee-06 26-0ct-07 5.32 $ 2,150,000.00
UICCU CD 22-Dee-06 19-0et-07 5.31 $ 750,000,00
UICCU CD 22-Dee-06 12-0ct-07 5,32 $ 2,150,000,00
TOTAL PURCHASES $ 50,776,826.02
REDEMPTIONS 10/01/06 TO 12/31/06
FIRST AMERICAN BANK CD 30-Mar-05 30-Sep-06 4.11 $ (1,823,966.02)
COMMERCIAL FEDERAL CD 25-Feb-05 03-0el-06 3.05 $ (121,257.31)
UICCU CD 27 -Oct-OS 06-0et-06 4.62 $ (750,000.00)
UICCU CD 10-Aug-06 10-0ct-06 5.48 $ (750,000.00)
UICCU CD 10-Aug-06 10-0el-06 5.49 $ (2.000,000.00)
LIBERTY BANK CD 27 -Oel-05 l3-0et-06 4.67 $ (2,150,000,00)
UICCU CD 27-0et-05 20-0et-06 4.62 $ (750.000.00)
IOWA STATE BANK CD 27 -Oct-OS 27-0et-06 4,71 $ (2,150,000.00)
FIRST AMERICAN BANK (PARTIAL REDEMPTION) CD 2-0et-06 02-Apr-07 5,10 $ (286,741,93)
WEST BANK (PARTIAL REDEMPTION) CD 29-Sep-06 29-Mar-07 5.16 $ (5,708.80)
LIBERTY BANK (PARTIAL REDEMPTION) CD 29-Jun-06 28-Jun-07 5.69 $ (6,891.39)
IPAIT IPAIT 29-Nov-02 N/A VAR. $ (58,367.65)
FTN FINANCIAL GOVT SECURITIES 22-Nov-05 01-Nov-06 4.59 $ (718,497.19)
UICCU CD 16-May-06 03-Nov-06 5.26 $ (2,OOO,000.00)
'PAIT CD 18-Nov-05 10-Nov-06 4.62 $ (2,150,000.00)
LIBERTY BANK CD 17-Nov-05 17 -Nov-06 4.72 $ (750,000.00)
IOWA STATE BANK CD 16-May-06 17-Nov-06 5.31 $ (2,000,000,00)
FTN FINANCIAL GOVT SECURITIES 22-Nov-05 21-Nov-06 4.66 $ (736,117.50)
LIBERTY BANK CD 17 -Nov-05 24-Nov-06 4.74 $ (2,150,000.00)
UICCU CD 10-Aug-06 30-Nov-06 5.49 $ (1,540,000.00)
LIBERTY BANK CD 11-Mar-04 01-Dec-06 2,57 $ (188,930.41)
FARMERS & MERCHANTS CD 20-0ec-05 08-Dec-06 4.82 $ (2,150,000,00)
lPAIT CD 12-Dec-05 12-Dee-06 4.72 $ (6,577,860.00)
IPAIT CD 21-Dee-05 15-Dec-06 4,78 $ (750,000,00)
IOWA STATE BANK CD 20-Dee-05 22-Dec-06 4.81 $ (2,150,000,00)
FREEDOM SECURITY CD 30-Dee-05 28-Dee.06 4,78 $ (1,000,000.00)
UBERTY BANK CD 29-Jun-06 29-Dee-06 5.63 $ (984,460.35)
FIRST AMERICAN BANK (PARTIAL REDEMPTION) CD 2-0et-06 02-Apr-07 5,10 $ (38,695.83)
WEST BANK (PARTIAL REDEMPTION) CD 29-Sep-06 29-Mar-07 5.16 $ (475,549.32)
LIBERTY BANK (PARTIAL REDEMPTION) CD 29-Jun-06 28-Jun-07 5.69 $ (431.795.62)
TOTAL REDEMPTIONS $ (37,644,839,32)
INVESTMENTS ON HAND AT 12f31/06 $ 120,800,115.55
--,._---_.~_._--- _____.__n___..._._. ------~-_.._._'-- -_.."..__._---~. ---..--.-.- - - .......~-~..---_....-
CITY OF IOWA CITY
INVESTMENTS ON HAND
SUMMARY BY FUND
FUND
TYPE
12/31/2006
INVESTMENT
AMOUNT
12/31/2005
INVESTMENT
AMOUNT
ALL OPERATING FUNDS
GENERAL OBLIGATION BOND FUND
EMPLOYEE BENEFIT RESERVE FUND
BOND RESERVE FUND
$ 94,560,503.16 $
$ 5,790,347.39 $
$ 200,000.00 $
$ 20,249,265.00 $
88,285,333.74
4,066,801.78
200,000.00
15,414,265.00
$ 120,800,115.55 $ 107,966,400.52
TOTAL
CITY OF IOWA CITY
INVESTMENTS ON HAND
LISTING BY INSTITUTION
12/31/2006 12/31/2005
INSTITUTION INVESTMENT INVESTMENT
NAME AMOUNT AMOUNT
BANK OF THE WEST $ 8,000,000.00 $ 18,063,50611
FARMERS & MERCHANTS SAVINGS BANK $ 11,552,364.00 $ 5,050,000.00
FIRST AMERICAN BANK $ 8,648,528.26 $ 5,731,830.21
FREEDOM SECURITY BANK $ 2,000,000.00 $ 6,474,504.00
HILLS BANK & TRUST $ 10,000,000.00 $
IOWA STATE BANK $ 16,150,000.00 $ 15,100,000.00
IOWA PUBLIC AGENCY INVESTMENT TRUST $ 17,250,000.00 $ 12,110,635.98
LIBERTY BANK $ 10,745,140.25 $ 11,116,801.78
U OF I COMM CREDIT UNION $ 31,485,000.00 $ 22,364,166.59
US BANK $ 2,261,901.00 $ 2,261,901.00
US TREASURY NOTES AND AGENCIES $ $ 1,454,614.69
WELLS FARGO BANK $ 200,000.00 $ 200,000.00
WEST BANK $ 2,307,182.04 $ 7,838,440.16
VAN KAMPEN $ 200,000.00 $ 200,000.00
TOTAL $ 120,800,115.55 $ 107,966,400.52
Federal Funds Rate
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6.00
I 5.50
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3.00
I 2.50
2.00
I 1.50
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EXHIBIT A
I
~
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
December 12, 2006
LOBBY CONFERENCE ROOM
Approved
Members Present:
Members Absent:
Staff Present:
Others Present:
Regenia Bailey, Connie Champion, Bob Elliot
NONE
Karin Franklin, Wendy Ford
Nancy Quellhorst, Joe Raso, Tim Kenyon, Irvin Pfab
RECOMMENDATIONS TO CITY COUNCIL:
None
CALL MEETING TO ORDER
Chairperson Regenia Bailey called the meeting to order at 9:01 AM.
APPROVAL OF MINUTES - NOV. 13. 2006 ECONOMIC DEVELOPMENT COMMITTEE MEETING
MOTION: Bailey moved to approve the November 13, 2006 minutes as submitted. Elliot seconded
the motion. The motion passed 3:0.
ACTIVITY REPORT - Economic Develooment Coordinator - WENDY FORD
Ford informed the committee of an initiative of the University of Iowa Obenmann Center designed to get
Graduate Students involved in the community. The initiative was made possible in part by Linda
Schreiber of ICAD and a gathering of community leaders with Jennifer New of the Center. One element of
the initiative will be an event at the Public Library Tuesday, January 9th at 6:30pm. This will provide the
public with an opportunity to "network" with local graduate students. Sylvia Gail, a University of Texas
scholar and activist will give a talk about how universities and communities can collaborate effectively.
The Economic Development department marketing/advertising budget has provided a $100 sponsorship
for the event.
Ford noted that she has been attending meetings and events and gave a presentation on Iowa City's use
of TIF at the Iowa City Roundtable on Dec. 5. The presentation gives updates and enhances information
about local TIF projects. Chairperson Elliot commented on his presence at the round table and on the
good reception of Ford's presentation. Chairperson Baiiey asked for a copy of the presentation. Ford
responded that she is working on getting that information loaded to the website. Nancy asked that the
information be sent to Dana Englebert for the Chamber of Commerce website as well.
Ford mentioned that she has been working on TIF debt certification. In the process of this Ford mentioned
that she has learned a lot about each active city TIF agreement. She provided a head-up that United
Natural Foods may not meet required employment thresholds by June, 2007 in order to qualify for their
100% rebate. I n that event, they will receive less than a 100% rebate, the exact amount of which will be
determined by the "ciawback" provision written into the agreement, which states $1667 per full time
(FTE) equivalent SHORT of the 300 FTE target will be deducted from the 100% amount.
Request For Proposal document for Downtown Market Niche Analvsis
Ford described the request for proposals as collaboration between the City, the DTA, and the Chamber of
Commerce as each organization has strong interest in the market analysis for their individual purposes.
Ford described the scope as a three-part analysis of the downtown area to a) gain an understanding of
the current market conditions consisting of a business and building inventory, b) identify market
opportunities by sector and c) provide conciusions and recommendations for business retention and
recruitment, niche recommendations, space utilization, and marketing.
Bailey asked if a business and building database that already exists. Ford answered that there is a
database containing some of the infonmation. The complete database will be useful to each of the
organizations. Elliot mentioned that input from entrepreneurs might useful to learn what they need -- such
as guidance and information. Frankiin added that "tools for entrepreneurs to nurture new businesses"
should be included in the study.
Elliot asked if labor force surveys currently exist. Raso said that he has that information.
Economic Development Committee Minutes
December 12,2006
Page 2
Bailey stressed that we do not want a cookie cutter analysis and that ensuring the Iowa City authenticity
as an element of the analysis is important. Discussion ensued about possible outcomes, such as the
recommendation of creation of new events. Raso cautioned that basic "clean and safe" necessities of
downtowns tend to be pushed aside when cities look at ways to draw people to the downtowns. The
basics need to be covered first and then the higher-end features can be implemented.
Elliot inquired about who decides which consultant gets the contract. Franklin said that if the contract is
for less than $25,000 then the Economic Development Committee may decide and then the city manager
can sign the contract. If the cost is more than $25,000, a recommendation from the Economic
Development Committee must go through the city council. Elliot mentioned that he would like the council
"on board" anyway.
Bailey would like the top choices of consultants to give interview presentations. Bailey thinks it is
important to have a thorough understanding of the analysis from the contractor prior to making
recommendations.
In discussion about the end of the analysis process, Ford recommended there be an initial presentation
for discussion of the findings to the ED Committee, Chamber and DTA partners and another after initial
questions have been addressed. Franklin mentioned that the consultant should present to the Committee
who would then present the consultant's findings to the City Council. A public meeting regarding the
recommendations should also be held at the library between the two presentations given by the
consultant. To cut down on the cost of multiple presentations, Franklin suggested that one of the
meetings be for the Council and for the boards of the partnering organizations.
Raso suggested Ford ask Mainstreet Iowa about consultants they recommend to whom we could send
the RFP.
Communitv Development Fund (CDF) Application for BIOWA
BIOWA is a Trade Association working on building a database to link buyers for the waste stream
products of bio-based industries. They seek the City's support in the form of administration of a state
grant. No grant money would come from the City. In describing how the data base could work, Ford
shared the example of eggshell waste from one company used by another to produce skin care products.
Ford explained that she discussed the preliminary application with Cali Beals at the IDED. Beals'
reservations regarded the clarity of the cash match from BIOWA, but she said that the project is likely to
be funded as it is proceeding in the correct direction. The only commitment on the part of Iowa City is to
monitor the project; the funds are from the State. Bailey wants more infonmation and assurance that staff
time for monitoring the project does not get out of hand though she is supportive of the project.
Raso mentioned that he had managed one of these types of projects and it did not require much staff
time. He said that there have been similar projects before and mentioned one that he thought was
through ISU, matching up waste streams but not necessarily bio-based. Ford said that Beals mentioned
this too, but sounds as though it had failed giving rise to some skepticism for the BIOWA project. Ford will
do further research on the other database in question.
Bailey inquired if the Committee was in agreement on giving Ford the go ahead to provide a letter of
support for the project contingent on receiving the necessary clarifications. The committee agreed to
allow Ford to provide a letter of intent to support the project, after which the council will vote on a
resolution to fonmally support the application. Franklin inquired about how the project will continue after
the year for which this application is to provide funding. Ford expiained the CDF is designed to support
one-year projects, though the life of the database is expected to be ongoing and will be supported by
BIOWA.
ADJOURNMENT
The meeting adjourned at9:53 A.M.
Economic Development Committee Minutes
December 12,2006
Page 3
NEXT MEETING DATE: January 23,2007
Minutes submitted by John Dawson.
s/pcd/minutes/ecdev/2006/11-12-06.doc
Council Economic Development Committee
Attendance Record
2006
Term
Name Expires 1/18 2/16 3/10 3/15 3/30 4/04 6/27 7/18 8/22 9/05 9/11 9/19 10/31 11/13 12/12
Regenia Bailey 01/02/08 X X X X X X X X X X X X X X X
Bob Elliott 01/02/08 X X X X X X X X X X X X X X X
Connie Champion 01102/08 OlE X X X X X X X X X X X X X X
I
I Key:
I
, X = Present
I
0 = Absent
OlE = Absent/Excused
I
I
I
i
I
I
i
MINUTES
PARKS AND RECREATION COMMISSION
JANUARY 10,2007
~
DRAFT I
MEMBERS PRESENT: David Bourgeois, Craig Gustaveson, Margaret Loomer, Ryan
O'Leary, Matt Pacha, Jerry Raaz, John Watson, John Westefeld
MEMBERS ABSENT: Phil Reisetter
STAFF PRESENT: Mike Moran, Terry Robinson, Terry Trueblood
GUESTS PRESENT: Del Holland
RECOMMENDATIONS TO COUNCIL:
Moved bv Gustaveson. seconded bv Raaz to auurove draft #4 of the memo to Council
emuhasizinl! the imuortance of the PeninsulaIRockv Shore Pedestrian Bridl!e Proiect and
encoural!inl! them to auurove it in the CIP ulan: that it be sil!ned bv the Chair and Vice
Chair: and that it be included in the Council's information uacket. Unanimons.
OTHER FORMAL ACTION TAKEN:
Moved bv Westefeld. seconded bv Raaz. to auurove the December 13. 2006 minutes as
written. Unanimous.
PUBLIC DISCUSSION:
No public discussion.
INTRODUCTION OF NEW MEMBER:
Pacha introduced new Commission Member David Bourgeois, who in turn told a little bit about
himself. Each member introduced themselves and welcomed Bourgeois to the Commission.
UPDATEIDISCUSSION RELATIVE TO PARKS AND RECREATION MASTER PLAN:
Trueblood distributed the memo regarding solicitation of qualifications for master planning
services to the Commission for their review and comments. He also distributed the list of
companies that the memo has been sent to. These companies include GreenPlay LLC,
Broomfield, CO; PROS Consulting, LLC, Indianapolis, IN; Leisure Vision Institute, Olathe, KS;
MIG, Portland, OR; & Genus, Des Moines, IA. This information is also available on the City of
Iowa City website and a news release will be going out locally. Trueblood reviewed the tentative
procedures and schedules with Commission Members. A committee will be created consisting
of at least three commission members and four staff members by January 19. RFQ's are to be
Parks and Recreation Commission
January 10, 2007
Page 2 of7
submitted by January 29. The committee will review and select finalists by February 14. RFP's
will go out to finalists by February 21 and are due back by March 21. Selection of firms to be
interviewed will be done by April 6 and interviews will be conducted the week of May 14.
Commission members who are interested in being on this committee are Jerry Raaz, Matt Pacha
and Ryan O'Leary. Staff will check with Phil Reisetter to see ifhe is interested as he was absent
for this meeting.
Raaz asked if the company that North Liberty hired is on our mailing list. Trueblood stated no
but that as it is available on our website, and they will have the opportunity to submit a list of
qualifications.
O'Leary asked Trueblood what he believes the duration of this committee to be. Trueblood
stated that once the consultant is selected, the committee will no longer need to exist. He also
indicated that he thought the entire planning process would take 6 to 12 months once the
consultant is hired, and this will involve the entire Commission from time to time, but not the
committee.
CONSIDERATION OF LETTER TO CITY COUNCIL
PENINSULA/ROCKY SHORE PEDESTRIAN BRIDGE PROJECT;
REGARDING
Per the Chair's request, Trueblood distributed four draft letters to go to City Council on the
Commissions' behalf. Commission Members were asked to review and select the letter they
would like to be sent to City Council. This letter emphasizes the importance of this project,
explains why the Commission feels it is such a high priority and encourages the Council to
approve funding for it in the CIP plan. Factors noted include traffic issues through the Peninsula
neighborhood due to the popularity of the new dog park and disc golf course; parking issues for
the same reason; providing better access to the park for Iowa City residents; encouraging more
bicycle and pedestrian traffic while reducing motor vehicle traffic; reducing the need to park in
Coralville as an option to access the park; follow through with the original plan to provide such a
bridge as an important connection within the Iowa River Corridor Trail. Trueblood noted that
the CIP Committee is scheduled to meet with the Council on January 16.
Moved bv Gustaveson. seconded by Raaz to auuroye draft #4 of the memo to Council
emuhasizinl! the imuortance of the PeninsulaIRocky Shore Pedestrian Bridl!e Proiect and
encoural!inl! them to auuroye it in the elP ulan; that it be sil!ned by the Chair and Vice
Chair; and that it be included in the Council's information uacket. Unanimous.
PROGRESS REPORT ON USAGE OF GRANT WOOD GYMNASIUM:
Moran reported that we first started utilizing this facility during the summer of 2006, most
notably the Summer Camp for kids with special needs. Since school started this year, the use has
really picked up, especially for rentals. He also referred to the 28E agreement between the City
and the School District, which states that Grant Wood School has use of the facility until 3 p.m.
Monday - Friday during the school year. Programs that take place after 3 p.m. will be scheduled
by the Parks and Recreation Department. Recreation Division staff meets with Grant Wood
School staff in August to determine school needs for evening/weekend programming, and the
Parks and Recreation Commission
January 10, 2007
Page 3 of 7
Recreation Division schedules around those. Moran noted that a request from City High to use
the facility for daily basketball practices was denied because it would have basically eliminated
any after school hours for recreational use; occasional practices are permitted. He also reported
that the use of Grant Wood Gym has allowed the Recreation Division to use the Robert A. Lee
Community Recreation Center Gym and Scanlon Gym for more drop-in activities.
Gustaveson asked if there are any other schools that we may be able to develop such a
relationship with. Moran reported that we do use West High and City High for our Sunday
Volleyball program, however, beyond that we seldom use other schools.
O'Leary stated that it was nice to hear of this positive relationship with Grant Wood.
DISCUSS FACTORS TO INCLUDE IN CELL PHONE TOWER POLICY:
Trueblood announced that while a staff committee has been formed to draft a city-wide cell
phone policy, they have only met once and he was not able to attend due to illness, but Terry
Robinson attended to represent the department. The committee has asked that he draft some
parameters relative to towers on Parks and Recreation property. These preliminary thoughts
were presented to the Commission for their review and comment. He noted that whatever policy
is adopted will be for all city-owned property, not just parks.
The following are the recommendations submitted by Parks & Recreation staff to the Assistant
City Manager and City Attorney:
Any request involving Parks & Recreation property should be referred to
P&R staff and Commission.
Recommendations for approval should be submitted to City Council with
Commission endorsement.
Recommendations for approval should occur only if:
>- Tower and building designs are considered to be compatible with
surroundings.
~ Tower and building are not detrimental to P & R operations.
~ Monetary considerations are sufficient to benefit P & R Dept.
~ Revenue gained is placed in a special account to be used for
P&R projects and/or special needs. (Based on the
Commission's vote relative to the Verizon proposal, they may
not support any towers in parks without this provision).
~ Neighborhood residents (in residential areas) are given the
opportunity for input.
>- The installation of a tower/building does not conflict with any
adopted policies.
He also distributed follow-up information received from the Assistant City Manager.
Parks and Recreation Commission
January 10, 2007
Page 4 of7
The Commission did confirm that they are not interested in locating cell phone towers in
parks unless the revenue goes directly to the Parks and Recreation Department.
O'Leary has concern about what happens to the structure after there is no need for the cell tower
any longer. Otherwise, he feels there is a lot of benefit to additional towers for phone users.
Westefeld asked if staff has been in contact with other cities to get their views on the placement
of cell towers. Trueblood stated that he has with mixed reviews. One city was not happy with
the tower placement while other cities said that it provided great revenue to the city. Westefeld
also stated his desire for flexibility in the policy as all properties are not equal.
Watson reiterated his previous concerns of using public property for such purpose simply for
increased revenue.
Loomer asked that staff emphasize that the neighborhoods need to have input before towers are
placed on any property.
Gustaveson stated that the policy needs to be looked at on a case by case basis and must leave
room for flexibility. He also said that he feels the revenue needs to go to the Parks & Recreation
Department when placed on park property. He said that these are key items to be included for
him to approve. Trueblood stated that this may become an issue in some instances.
Trueblood will keep the Commission apprised of this as necessary.
COMMISSION TIME
Gustaveson announced that there is a Johnson County Commission for Trails being created. If
anyone is interested in applying, call 356-6000 for more information. The deadline for
applications is Friday, January 12.
Raaz reviewed some Parks & Recreation magazine articles with the Commission. One article
referred to diversity of their Commission and Raaz thought this was something to keep in mind
when appointing future members to the Commission.
He also mentioned an article that talked of the relationship between health departments and parks
and recreation departments and their common goals. Again, he feels that perhaps we should
involve the health department when putting together our master plan.
Raaz also talked of an article that reports the number of acres of land and how much money is
spent per capita in other communities. Thought this may be good information to give to Council
when looking at parks and recreation programs and facilities.
Parks and Recreation Commission
January 10, 2007
Page 5 of 7
Trueblood n01ed that it can be difficult to compare when you don'1 know what they are including
in their counts, such as golf courses etc. that we do not have. He also noted that the
neighborhood open space plan requires 3 acres per 1000 people in Iowa City.
Raaz referred Commission to the DNR website and to a survey they did asking people in
different areas what they find most important in their community. According to the survey,
parks & recreation, fitness and trails were most important.
Westefeld noted that his daughter's soccer team played at Grant Wood recently and he has
received very positive feedback about the facility.
Bourgeois asked about golf courses and why there is no municipal course in Iowa City. He also
suggested that perhaps the golf courses in Iowa City could offer special rates for residents as
other courses do around the country. Bourgeois also asked if we have talked to other
communities about collaborating on a master plan. Trueblood stated that he did contact North
Liberty, Coralville and County Conservation some months ago and none of them expressed any
interest.
Loomer brought in the book titled, "Iowa City, A Sense of Place, Volume II," by local historian
Bob Hibbs, pointing out references to City Park.
O'Leary said he also supports the idea of a municipal golf course in Iowa City. He also stated
that we should be proud of the facilities we currently have in place and is looking forward to
seeing the master plan come to frui1ion. In response to an earlier comment, he stated his feelings
that Commissioners should be appointed based on their qualifications, with diversity being just
one consideration.
CHAIR'S REPORT
Pacha announced and recognized Dee Vanderhoef for her personal donation to the Foundation to
be earmarked for the Sand Lake Recreation area. All members expressed their gratitude.
Pacha asked to move the February meeting due to scheduling conflicts. It was determined to
schedule the next meeting for Wednesday, February 21 at 5 p.m. in Meeting Room B.
DIRECTOR'S REPORT
Trueblood announced that the CIP meeting with the City Council is scheduled for Tuesday,
January 16. Council did adopt the fees that Commission approved and the 28E agreement for use
of Grant Wood Gym.
City Park Riverside Festival Stage restrooms/sidewalk project is moving ahead as scheduled.
Trueblood distributed updated roster to Commission for their review.
Parks and Recreation Commission
January 10, 2007
Page 6 of 7
Nothing new to report on the boat house other than a meeting is scheduled for January lih
Tammy Neumann announced that the Parks and Recreation Department is forming a team to
participate in the Stride & Ride Program. This is a walk/ride that takes place on Saturday,
February 24 at the Coral Ridge Mall that raises money for the MDA Association which sponsors
A.L.S. research. This team is walking in honor of Marilyn Kriz. Contact Tammy if interested.
ADJOURNMENT
Moved bv Gustaveson, seconded bv Raaz to adiourn the meatin!! at 6:25 p.m. Unanimous
Parks and Recreation Commission
January 10, 2007
Page 7 of 7
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2007
TERM
NAME EXPIRES 1/10 2/21 3/7 4111 5/9 6/13 7111 8/8 9/12 10/10 11/14 12/12
David
Bourl!eois 1/1/11 X
Craig
Gustaveson 1/1/11 X
Margaret
Loomer 1/1/08 X
Ryan
O'Learv 1/1/10 X
Matt
Pacha 1/1/09 X
Jerry
Raaz 1/1/08 X
Phil
Reisetter 1/1/09 DIE
John
Watson 1/1/11 X
John
Westefe1d 1/1/10 X
.
KEY:
X=
0=
DIE =
NM=
LQ=
Present
Absent
Absent/Excused
No meeting
No meeting due to lack of quorum
Not a Member
~
MINUTES
Youth Advisory Commission
January 17, 2007 -7:00 P.M.
Lobby Conference Room, City Hall
DRAFT
Call to Order: Meeting called to order at 7:00 P.M.
Members Present: All. Keranen, Stubbers, Bleam, Nelson, Weeks, Segar, Ziegenhorn
(arrived late).
Others Present: City Council Liaison Correia, City Clerk Karr, VI Liaison to City
Council Austin Baeth
Introductions
All present gave introductions.
Auurove Minutes
Typo was identified in section "Discussion of Budget Requests". "Volunteer Fair" should
read "Website" under the figures of funding requested.
Motioned by Stubbers to approve the minutes. Seconded by Weeks, approved
unanimously 7-0.
Election of Officers
The positions of Chair, Vice-Chair, and Secretary were open for election.
Bleam moved to nominate Keranen to serve another term as chair, seconded by Stubbers.
No other members were nominated. All present members voted in support of Keranen 6-
O.
Stubbers moved to nominate herself, seconded by Keranen. No others were nominated.
Bleam moved to close nominations for vice-chair. All present members voted in support
of Stubbers 6-0.
Ziegenhorn arrived and was given a briefing of what had occurred since the start ofthe
meeting.
Clerk Karr explained the responsibilities ofthe secretary. Nelson moved to nominate
himself, seconded by Stubbers. No others were nominated. All members voted in support
of Nelson 7 - O.
Motion to suuuort Late Nil!ht Bus Service (deferred from 12/6 meetinl!)
VI Liaison to City Council Baeth summarized his proposal for late night bus service. He
noted that the original proposal of his predecessor was for a bus line to run from 9pm to
2:30am on Thursday, Friday, and Saturday evenings, with Iowa City providing the
paratransit service. To reduce costs he has revised the proposal to run only on Friday and
Saturday evenings, with Cambus providing the paratransit service using the Bionic Bus.
Youth Advisory Commission
January 17, 2007
Page 2
The route would run on a northern border of Market or Church Streets, eastern border of
Summit or Governor Streets, southern border of Bowery, and western border of Clinton
Street.
The main justification for the new bus service was safety, noting the instances of assault
occurring in the past few months. He stated the bus route could protect pedestrians at
night by providing them with a safe ride home. It could also reduce instances of drunk
driving, providing an alternative way to get home.
The second justification for the bus service was to reduce parking congestion in the
crowded downtown area.
The third justification for the bus service was to provide a more environmentally-friendly
option for transportation during the evening.
Keranen asked when during the year the route would run, noting that during the summer
when the potential ridership would be lower the route could be suspended to lower costs.
Baeth responded that the route would run 28 months ofthe year to coincide with the
university and high school community, since he anticipates that a majority ofthe riders
would be students.
Baeth closed with nothing that the route would be open to everyone in the community,
and that it would provide a safer option for transportation during the evenings.
Keranen noted that the Youth Advisory Commission had expressed interest at previous
meetings of making a motion of support for the proposal as a suggestion for the City
Council.
Keranen motioned to support the late night bus service, seconded by Stubbers. All
members present voted in support 7-0.
Councilor Correia noted that there are three ways to support the late night bus service
proposal. The first and most passive is that the motion of support will be present to all
council members in the packet in the commission minutes and Recommedations to
Council. The second option is to submit a letter to councilor memo, which could be
included in the meeting packet. This would highlight the issue to the press. The third
option would be to present the recommendation meeting during the public discussion
time at council meetings. Karr noted that the timing should be considered.
Keranen expressed support for presenting the recommendation at a city council meeting,
and asked Karr about possible dates. Karr noted that on February 6 and February 20
Student Citizenship Award presentations would occur, at which commission members
would be present. Ziegenhorn was scheduled for Februrary 6 and Bleam was scheduled
for February 20 to present the Student Citizenship Awards.
Youth Advisory Commission
January 17, 2007
Page 3
For February 6 Ziegenhorn and Keranen will present the recommendation to city council,
while Nelson will write a memo. Baeth noted it would be more effective to have multiple
people presenting or writing letters to the council. Karr said she would send Baeth's
previous letters and transcribed speeches to Baeth, Nelson, Ziegenhorn, and Keranen. At
Correia's suggestion, an ad hoc subcommittee was formed with Nelson, Ziegenhorn, and
Keranen working together to draft a memo and presentation in support of the late night
bus service to the City Council.
Karr noted that the memo could be included in the packet or handed out the night of the
city council meeting. Correia noted the main audience if presenting during the public
input time of the council meeting is the public and council, while the main audience of
the memo included in the packet is the press.
Discussion of budl!et reauests FY08
Keranen summarized the budget request and its breakdown decided at the previous
meeting, citing $3000 for mini-grants, $500 for the Global Village, and $200 for the
website.
Correia and Karr noted on January 29, the city council will be hearing arguments for
funding requests of commissions and community entities. Since the commission has not
completed all ofthe paperwork, the only documents the council will have are what they
are presented with by January 29. Every organization has 15 minutes to present, with a
suggested 10 minutes for presenting and 5 minutes for questions. Keranen expressed
interest in providing a handout briefly outlining the requests and their uses. Stubbers will
draft a summary of the budget request with explanations.
The mini-grant proposal was discussed again. Correia noted that at the previous meeting
it was discussed that the mini-grants could fund recycling or other community service
projects. Keranen stated the basic goal would be to promote youth involvement. To
promote youth-led involvement, a rough working target age for the mini-grants of 15-21
was tentatively decided. The projects funding would be for one year. A specific plan of
action for the project would be presented to the subcommittee. Karr noted the
determination of specific details such as the application process would be useful to fine-
tune when presenting the budget proposal to the City Council. Of the $3000 requested,
Stubbers suggested having one project with $1000 potential funding and four projects
with $500 of potential funding. Bleam noted that he preferred to leave details and
evaluations of success open for consideration based on an individual basis. Keranen
suggested a subcommittee should be formed to monitor the success and appropriate use
of funds. Correia noted that the commission could publicize the projects supported by
the mini-grants using the website. She further noted that by March the applicants would
know if they received their funding, since it is dependant upon council funding. The
applicants would have their funding available in July at the start of the new fiscal year.
Karr noted the legal ramifications ofthe funding allocations would have to be worked out
Youth Advisory Commission
January 17, 2007
Page 4
later, which could determine the age range of potential youth-led projects. Correia noted
the value in having a community organization or group, such as a church or school, co-
sponsor the youth-led project for accountability and sustainability over time.
For the January 29 presentation to City Council, Keranen agreed to present the
commission budget request, which Stubbers also attending. They chose the 6: 15 pm
timeslot.
Update on Website
Nelson noted the pictures and biographies of all members ofthe 2006 commission were
posted. Weeks and Segar needed to submit their biographies and photos. An archive
section of past members will be created to include those whose terms have expired
without renewal.
Snmmer of the Arts Update
Keranen noted that she has a community contact from Ghana as a source of ideas, music,
and artifacts. Karr noted other options to explore would be through the international
program at the University of Iowa for community members from Ghana. In a letter to the
commission, Deb Green expressed interest in working with a subcommittee. Correia
noted former members Kamps and Subramanian had expressed interest in working with
the subcommittee.
Formulation of Subcommittees
Ziegenhorn, Segar, and Weeks will serve on the Summer ofthe Arts subcommittee, with
Ziegenhorn as the chairperson.
Keranen noted Nelson had been working on the Website subcommittee with Kamps.
Bleam will now serve on the subcommittee with Nelson as chair.
Nelson, Keranen, and Stubbers will serve on the Grant Programming subcommittee with
Stubbers as the chair. The subcommittee would deal with the mini-grant program, further
developing the details such as the application process.
Karr noted that the subcommittees could meet independent of the full commission.
Public Discussion
None.
Announcements/Invitations
None.
2007 Schedule
Meetings were set on Wednesday evenings. Monthly meetings were scheduled, with
subcommittees meeting more frequently.
Youth Advisory Commission
January 17, 2007
Page 5
February 21 -7:00 PM
March 21-7:00 PM
April 18 -7:00 PM
A May meeting was not yet scheduled due to potential conflicts with exams and events.
Meetings on June 1 and 2 were tentatively scheduled for the setup for the Global Village.
Stubbers asked about a volunteer opportunity on April 21 for a 50K run by the
Neighborhood Centers of Johnson County.
Bleam motioned to adjourn the meeting. This was seconded by Stubbers and the motion
was carried unanimously, 7-0.
Meeting was adjourned at 8:00 P.M.
Minutes prepared and submitted by Nelson.
i
I
,
ATTENDANCE RECORD
YEAR 2006-2007
(Meetinl!. Date)
TERM 3/23 3/30 4/13 4/20 5/25 6/14 7/10 8/14 9/6 10/4 11/1 1/17
NAME EXP.
Audrey 12/31/07 X X X X X X X X X X X X
Keranen
Sarah 12/31/07 X X X OlE OlE X X X X OlE X X
Ziel!.enhorn
Lin Weeks 12/31/08 -- -- -- -- -- -- -- -- -- -- -- X
David Segar 12/31/08 -- -- -- -- -- -- -- -- -- -- -- X
Maison 12/31/07 X X X OlE OlE OlE 0 OlE X X X X
Bleam
Jacqueline 12/31/07 X x X X X X X OlE X OlE X X
Stubbers
Michael 12/31/08 X X X X X X OlE X X X X X
Nelson
KEY: X = Present
o = Absent
OlE = Absent/Excused
NM = No meeting
--- = Not a Member
DRAFT MINUTES
City of Iowa City Animal Care Task Force
January 18, 2007 -7:00 P.M.
Meeting Room E -- Iowa City Public Library
Call to Order:
Meeting called to order at 7:07 p.m.
Members Present:
Jane McCune, Teresa Kopel, Paula Kelly, Pat Farrant,
Lisa Drahozal Pooley
Members Absent:
None
Staff Present:
Misha Goodman
Others Present:
Roxanne Schomers, Michelle Hickman
-December 21,2006 minutes unanimously approved as presented.
-All agreed on meeting monthly but meeting bi-monthly for the first few months;
meetings will take place on a Thursday at 6 P.M.
Upcoming dates/times:
Feb 8 at 6:00 P.M.
Feb 22 at 6:00 P.M.
Mar 8 at 6:00 P.M.
Mar 22 at 6:00 P.M.
Apr 12 at 6:00 P.M.
Apr 26 at 6:00 P.M.
Misha Goodman will reserve rooms in the ICPL for the above meetings. Lisa Drahozal
Pooley and Misha Goodman will work on finding a way to send automatic reminders for
the meetings with Outlook.
-Attendance expectations: All agreed that two consecutive unexplained absences will
result in a vote by the board as to whether to allow that member to remain on the Task
Force.
-All agreed that staff, members of the Task Force, and invited guests will sit at the table
during meetings; welcome visitors will sit peripherally.
-All agreed that we will have public comment after each issue.
...-- to), '5 -07
iPi6
1
-The Task Force determined that overpopulation was the most important issue at hand
and could be addressed from four directions: l) codes, 2)license, 3) spay/neuter, 4)
commercial. The Task Force used the S.W.O.T. method (Strengths, Weaknesses,
Opportunities, and Threats) to evaluate the current overpopulation situation.
Strengths:
.
.
.
.
.
.
.
.
.
.
State requirements concerning sin of shelter animals
More awareness in the community
Volunteer base
Concept of feral
Educated community
FACF, JCHS
Activists
Some vet support
Money (UNASH, FACF, MICCIO)
City Council
Weaknesses:
. Ag state
. Mindset that animals are livestock or property
. No insurance/vet cost
. Education to various cultures
. Space/personnel limitations
. Bum out/stress
. Commercial
. Misconceptions/myths
. No low cost sin
Opportun i ti es:
. Spay Iowa
. Grants
. Jurisdiction
. Meaningful vet support
. Resources out there to connect with and mine
. Task Force to fix problem!
Threats:
. Commercial
. Breeding
. Ignorance
. Breed restrictions
. Not enough sin
. Outside animals brought in to county
2
-For the next meeting:
,( Read Iowa City Code and 28E Agreement
,( Misha will provide information on fees
,( Pat Farrant will research sin programs
,( Teresa Kopel will research the commercial aspect
,( Lisa Drahozal Pooley will research codes/licenses in CR/DM/Big Ten cities and
other cities similar in size and nature to IC
Meeting was adjourned at 9:00 P.M.
3
[][]
MINUTES
Iowa City Airport Commission
January 11, 2007
Iowa City Airport Terminal- 5:45 PM
DRAFT
Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan
Members Absent: Greg Farris
Staff Present: Sue Dulek, Michael Tharp
Others Present: David Hughes, Earth Tech; Mary Honeck; Harrel Timmons, Jet
Air; Harry Wolf
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:45 PM.
RECOMMENDATIONS TO COUNCIL: None
APPROVAL OF MINUTES FROM THE DECEMBER 14, 2006, MEETING:
Hartwig asked if anyone had any corrections, changes, additions to the minutes. Rettig noted
that on page 4, regarding the grass runway, in the first sentence where it states, "...several
issues have arisen, one being that they would eliminate almost all ofthe farmable land that
they have.. .". She stated that this is not exactly true - that it would be most of the profitable
farmland. Hartwig stated that it would indeed eliminate a "good portion" of the farmable
land. It was decided to rephrase this. Rettig moved to accept the minutes of the December
14, 2006, meeting with the clarification stated above; seconded by Horan. Motion carried 4-
o (F arris absent).
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
E. FBO Staff Report - Harrel Timmons with Jet Air was present and the
Commission Members opted to move Item E - FBO Staff Report up in the
agenda. Hartwig asked Timmons ifhe had anything he wished to share with the
Members. Timmons stated that he did not have anything specific to share and
that things are going well. He stated that they are very interested in some type of
self-serve jet fuel. Timmons noted that typically this is a problem in the middle of
the night, when someone comes into the Airport and needs fuel before they can
leave. A brief discussion continued regarding this situation, with Members asking
questions of Timmons. Rettig stated that she would be interested in pursuing this
project. Hartwig stated that they would work with Woolford on this and explore
their options. Timmons asked Tharp if the issue with the City Inspector had been
resolved, stating briefly that a room with some bunkbeds, for pilots needing to
1
--"~-~..-----_._-_..~.~--_._,."-"._-----_.._-'~._-----------
Airport Commission
January 11, 2007
Page 2 of6
stay the night, had been observed in a City inspection. Tharp stated that the beds
were taken down and the issue has been resolved.
A. FAAlIDOT Projects - Earth Tech - David Hughes - Hughes stated that
with the holidays, not much had changed. He stated he would give a quick
rundown on those items with updates.
a: Runway 7/25 - (see items below)
b. South Aviation Development Study - Hughes stated that they
received approval from the FAA on the forecast section ofthis study.
He stated that they are now moving forward with some alternative
layouts and he hopes to have something for the Members to look at by
next month's meeting.
c. South Taxilane Rehab - Hughes stated that they have been out and
looked at the south taxilanes and terminal apron, and have identified
some boring locations. Hughes will be in contact with Geo Tech to get
those borings done in the next week or so.
d. Hangar A Rehab - Hughes stated that this afternoon they were able
to go through these and have done their field inventory. They will be
developing the plans needed to move forward with this project.
e. Terminal Apron Rehab - (see Item c above)
f. Obstrnction Mitigation - Hughes stated that they have identified the
impacted parcels and have coordinated this with the FAA. He noted
that he has given this information to Dulek, and once the Commission
and Council have reviewed this, they will make contact with the
property owners involved in this. At that point they will be able to
begin the mitigation process.
g. 405 Approach Surveys - Hughes noted that they have completed
their fieldwork on this and have submitted it to the FAA. The FAA
will use this information to develop approaches to runways 7, 25 and
30.
h. Engineering Services Agreement - Hughes stated that they had some
questions of the FAA on this that just recently were resolved. They
have finalized this scope internally, so Hughes will be getting this
agreement to Hartwig, so that Hartwig can take it to the City for an
independent cost analysis. The FAA has indicated that they want this
approved by the first of February. Hughes stated that they need to
contact the FAA on this date and will need to determine if a special
meeting will need to be called to deal with this.
1. Taxilanes in the North Area - Hughes stated that they will get the
final pay request out on this next week.
Hartwig asked Hughes when they would need to get together in their
group and discuss things further on the south development. Hughes
stated that once they have some alternatives laid out, it would be a
good time to then gather everyone's input. Rettig asked about a
2
Airport Commission
January 11, 2007
Page 3 of6
timeline on the obstruction mitigation project. Dulek noted she was
conferring with the City Attorney and once she had comments, the
Commission would be able to review the information. Rettig then
asked about a timeframe on Hangar A being rehabilitated. Hughes
stated that he hopes to do this in the spring. Rettig also noted that
someone had asked about installing a "POD" or temporary storage
container in the grassy area when this relocation occurs. Members
noted their approval of this, and Rettig asked that they look into this
with the City, to make sure it will be okay to approve tenants using
these temporary pods.
B. Aviation Commerce Park - Harry Wolf addressed the Members, stating that
at the Tuesday evening's Council meeting, the City Council did approve the
offer that the Airport Commission had recommended, as well as the extension
to the listing agreement with Iowa Realty. He further stated that they are
moving forward with the offer on Lot 5, noting that there will be some
rezoning involved. Wolf stated that in regards to Lot 6, there are some issues
that would need to be dealt with before a business with exterior storage could
be considered. Wolf stated that he has spoken with both Randy Hartwig and
Karin Franklin regarding some ofthe imposed restrictions that are currently in
place on the land in question. Wolf suggested to the Commission that they
consider amending, or eliminating, from the covenant the extraordinary
requirement on outside storage (the prohibition of outside storage), and allow
the covenants and restrictions to reflect this. Wolf further stated that with
screening, he feels these issues could be addressed appropriately. A brief
discussion ensued regarding how the Commission could address this issue.
(TAPE ENDS) The discussion continued with Wolf responding to Members'
questions about possible development in the Aviation Commerce Park. He
pointed out the areas of the current covenant that would hinder some
development from occurring, and discussed screening issues with the
Members. Discussion turned to what the Commission would like to see in this
development and what, if any, changes they would like to further discuss.
Hartwig will contact Karin Franklin regarding this issue and will see if she or
a member of her staff can address the Commission's questions. Wolf noted
that he does have some other interested parties and that he will keep the
Commission informed.
C. Parking Policy - Rettig asked for clarification on the "14 days" policy,
stating that she feels they need this to be clearer. Tharp noted that he could
add "30 days" as a cap on this, further stating that they had discussed this
previously and that he had most likely overlooked this. It was decided to
amend the wording to: short term - any period less than 14 days; long term-
any period more than 14 days, but less than 30. The Members stated that they
would prefer to leave short term as it is currently worded - any period lasting
not longer than 14 days, and have long term read - any period up to and
3
.m__'_____.~.__._~___.,_.~_,._~,....._~__.__'_..,..._.-.,--~--~,--_.-.-..---~-,-.--'-.--.~------,.-.--
Airport Commission
January 11, 2007
Page 4 of6
including 30 days. Under Transient, Members agreed to have it state -
Vehicles located at the Airport for the purposes of transporting frequent
aircraft passengers to and from the Iowa City Municipal Airport. Rettig
suggested they amend the wording on the second page of the Parking Policy,
under Transient Long Term, by removing "Vehicles stored at the airport for
purposes of transporting frequent visitors," and start with "Vehicles shall be
registered..." Staley noted that the last page of this policy needs to be cleaned
up, as well.
a. Consider a resolution adopting Parking Policy - Horan moved to
consider Resolution A07-01 - Parking Policy as amended above;
seconded by Staley. Carried 4-0 (Farris Absent).
D. Airport "Operations"; Strategic Plan-Implementation; Budget; and
Airport Management - Hartwig asked if anyone had anything to discuss.
Rettig stated that she attended Tuesday night's City Council meeting and that
she did address the Council regarding the lost revenue they will incur as a
result of the sale of Lot 5. She noted that several Council Members thanked
her for this information and that they were not aware of this. Rettig also noted
that the City's 3-year Financial Plan is currently being discussed, and she
stated that she brought up the subject of pedestrian traffic while at Tuesday's
Council meeting, as she noticed they have the sidewalks/trails on their
"unfunded list" currently. She noted that with the development of the
Aviation Commerce Park, there will be sidewalks going nowhere, unless the
City moves these sidewalk/trail projects up to their "funded list." Tharp stated
that the Airport Commission's time with the Council is on January 29th at 7:30
P.M. Hartwig encouraged Rettig to attend this meeting with him. (TAPE
ENDS) Rettig continued the discussion regarding the need for sidewalks in
the area ofthe Airport. She noted that people do come in to the Airport and
then walk to the University or to businesses nearby. Rettig asked for
clarification on the budget, under Capital Outlay. She noted that the Airport
was over budget on this, and that there is now a correction of $8,048.46.
Tharp explained this item, stating that it had to do with the parking lot project
and taxilanes, and amounts that needed to go to the State. It was a coding
error and some costs that were reimbursable by the state grant did not get
placed into the proper account. This correction resolved that matter so the
state reimburses the city for the correct amounts. Rettig also asked about the
painting project that was budgeted for. Tharp stated that this is to begin at the
end of January and will cover most ofthe public areas in the terminal
building. Rettig also questioned the "Other Repair & Maintenance" amount
and what this covers. Tharp will look into this and let the Commission know
exactly what was budgeted under this line item.
Hartwig stated that they are coming up to the one-year anniversary for the
Operations Specialist position that Tharp holds. He stated that he feels they
4
Airport Commission
January 11, 2007
Page 5 of6
should have some type of evaluation process, and he asked for the Members'
thoughts on this. Members briefly discussed their thoughts on this, and talked
about how the City handles the evaluation process. Rettig then asked about
the Management Agreement and where they are in this process. Dulek
responded to Member questions regarding this. Hartwig noted that he had
discussed Tharp's position and given an evaluation for the 6 month step and
Tharp had been given the scheduled wage increase.
E. Subcommittee Reports - Tharp discussed the Airport newsletter, stating that
he would like to do Commissioner spotlight articles in the next few issues. He
stated that he will have a questionnaire for each Member to fill out to help him
in this endeavor.
Rettig asked some questions about the City web site and the Airport's page.
She also asked when the Airport may be able to purchase a camera. Tharp
explained how the office budget was allocated, but stated that he would look
into acquiring a camera for the Airport.
COMMISSION MEMBERS' REPORTS: Hartwig stated that he received an email
from Tom Schnell regarding signage, with some ideas on where they should place
various signs around the Airport. Another suggestion Hartwig received was to have
something in the Airport lobby that explains the various entities located at the Airport.
Hartwig also stated that he believes they should have a nice map in the hallway, and that
he is having Tharp look into this.
STAFF REPORT: Staley commented on the charts that they have received in their
handouts, stating that it's very helpful. Tharp briefly explained the information that he
has been supplying to the Members.
Horan asked if they still have something pending with the County on a zoning issue.
Dulek will check with the County Attorney on this.
Tharp reminded Members that the Iowa Aviation Conference is April 4 and 5 this year,
and that he and one or two Commissioners should plan on attending this conference.
Registration is due in early March. Tharp next discussed the "maps" that Members
received. Rettig asked for some clarification on upcoming projects. She stated that she
would like to prioritize some of these and asked how they would go about doing this.
The viewing area project was discussed as being of a higher priority.
SET NEXT REGULAR MEETING FOR FEBRUARY 8, 2007, AT 5:45 P.M.
ADJOURN: Meeting adjourned at 7:25 P.M.
5
Airport Commission
January 11, 2007
Page6of6
Airport Commission
ATTENDANCE RECORD
YEAR 2007
!Meetine Date'
TERM 1/11
NAME EXP.
Randy Hartwig 3/1/09 X
Greg Farris 3/1/07 OlE
John Staley 3/1/10 X
Howard Horan 3/1/08 X
Janelle Rettig 3/1/12 X
KEY: X = Present
o = Absent
OlE = Absent/Excused
NM ~ No meeting
-- = Not a Member
6
~Iowa City
~Public library
~
MINUTES
Iowa City Public Library Board of Trustees
Regular Meeting
Thursday, December 21, 2006
DRAFT
Members Present: Thomas Dean, William Korf, Thomas Martin, Mary New, Meredith Rich-
Chappell, Dave VanDusseldorp
Members Absent: Linzee McCray, Pat Schnack, Leon Spies
Staff Present: Barb Black, Maeve Clark, Susan Craig, Debb Green, Kara Logsden, Heidi
Lauritzen, Patty McCarthy, Elyse Miller, Hal Penick
Call to Order: Dean called the meeting to order at 5:04 PM in McCray's absence.
Public Discussion: No public discussion.
Approval of Minutes
The minutes of the regular meeting of November 16,2006 were approved. New/Korf. 6-0.
Unfinished Business
Leased Space/Reaitor Contract. Craig spoke to Hanick and he is hopeful that the University
is close to making a deal. Hanick's contract expires on December 28, 2006. Dean reminded
the Board that it said that this would be Hanick's last extension. Craig recommends an
extension until April 2007 since a serious ciient is interested. VanDusseldorp suggested
extending the agreement. VanDusseldorp made a motion to extend the contract with Kevin
Hanick of Lepic Kroeger until April 28, 2007. VanDusseldorp/Martin. 6/0.
Alcohol at Fundraising Events at the Library
New reported on the meeting she and McCray had with the City Manager. They met with the
City Manager and outlined for him that they were on a fact-finding mission. Other City
departments are interested in having alcohol at fund raising events on City property. Atkins
stated that this is a decision that needed to be made by City Council. The Riverside Theatre
arrangement in City Park was discussed and it was suggested that their faciiity might be
used. Dean said the information is good to have for future planning. New said it was a
positive meeting.
New Business
Review of Board Policv #401 - Finance Poiicv. This is a regular policy review. The changes
recommended by staff were to revise all of the numbers to reflect current accounts. Disposal
of property addressed in Craig's memo, especially old computers, is an issue. There is a
person who refurbishes computers so they can be reused by students and Craig would iike
the ieeway to explore this option. Martin agreed. Dean asked for clarification about 401.1.1.
Martin wondered if we have a lot of property to dispose. Currently the Library does not, but
as the building and furnishings, etc, age, this will be the case. Craig noted that usable items
are offered to other city departments first. Moved to approve the poliCY as revised. Rich-
ChappellNanDusseldorp. 6-0.
Spellinq Bee and Book Art Event Sponsorships. The Library Board has sponsored a
Spelling Bee team from gift funds in the past. The Book Art event is a new Foundation
initiative. This is the 10lh anniversary of Iowa City Spells. The Foundation has created its
own padeia (list of words to be used in the bee) this year since Merriam Webster is no
longer doing it. Martin wondered when entrants could pick up the study guides to participate
in this event. McCarthy said the spelling lists would be available in January. Both the Library
Board and Kirkwood Community College will be honored the night of the spelling bee
because it is the tenth anniversary and both have sponsored teams for all ten years. Motion
to sponsor Spelling Bee team; Korf/Rich-Chappell. 6-0.
Craig views the Book Art event as a partnership opportunity and encouraged McCarthy to
put together a proposal for its sponsorship. Although it is a fundraising event, it is also a
Library art event. Dean mentioned that this was formerly called "altered books." New asked
how the funding would be used. Craig explained that the funds would come from Board gift
monies that also supports the Art Purchase prize for the circulating art collection, and the
spelling bee team. Producing brochures, and other costs associated with participating in the
Gallery Walk would come from this sponsorship. This year, the Festival of the Arts,
scheduied for the first weekend in June, is also the 20lh anniversary of what was formerly
called the Iowa Arts Festival. Summer of the Arts will partner with us to advertise the event
and have a pre-event reception. Children's Day, the Sunday of the festivities, is traditionally
the kickoff for the Library's Summer Reading Program. New wondered how we pay for
Children's Day. Craig explained that Green is on the Steering Committee for Summer of the
Arts and it fund raises for Children's Day and other events. Green has a budget through the
event from other sponsors. The Library's primary contribution to Children's Day is staff time,
which is considerable. VanDusseldorp feels this will be great public relations for the Library.
Motion to sponsor Book Art event; New/Martin. 6/0.
Staff Reports
Departmental Reports.
Children's Services. VanDusseldorp enjoyed reading about the movies. Smelled popcorn
and was ready to sign up for anything.
Systems.
Technical Services. VanDusseldorp wondered about searching art purchase prize materials
in the cataiog and if an image of the item can be viewed. Black affirmed and said that this
was a nice feature because it reminds us of all the great art we have. New asked if art can
be donated to the Library. Craig said that art must go through the Art Committee to be
considered for the collection but noted that the Library has added gift art to the collection.
Framing can be an issue, as we do not circulate items with glass.
Development Office. McCarthy reported that the Development Office is receiving
approximately $5,000 per week from the annual fund mailing and that we are near $35,000,
ahead of this time iast year. Rich-Chappell asked if there were any ideas for new locations
for The Book End. There was discussion about whether to keep The Book End at its current
location. The Book End Committee has several concerns including noise, drafts, safety of
volunteers at night, ceiling and bathroom issues, and the weather related challenges of
carting books from the Library to The Book End. In addition, rent and utilities are a major
expense. Many volunteers would like to move back to the library. VanDusseldorp wondered
if this would require additional staff time, etc. McCarthy said that the temporary part-time
Friends Foundation staff member would continue to work for the Book End. The Book End
Committee meeting is January 10 and Craig will attend to discuss options. Martin wondered
when the lease was due and calculated that six months would take us to end of the fiscal
year. A decision will be needed by March/April as a 50-day notice is due to landlord if the
lease is not renewed.
Leqislators' Reception. Martin and Craig attended the Public Libraries of Johnson County
Legislator's reception held at the Solon Pubiic Library this year. Bob Dvorsky, next Chair of
the Senate Finance Committee, Mary Mascher and Joe Bolkom attended. Craig stated that
it is difficult to tell what the legislative issues will be this year, but the ILA's agenda is
primarily about financing. There are typically bills introduced about internet filtering or
redefining pornography that require a response, but there is a different legislative leadership
this year so Craig is optimistic that some of these bills won't get out of committees. She
reminded the Board that changing the rule to get a teacher/iibrarian in every school district
was ILA's great lobbying accomplishment last year.
Humidification Svstem. Craig informed the Board about some major issues with the
installation of the humidification system. Kumi Morris, a City Architectural Services staff, City
inspectors, an engineer from RM Boggs which current maintains the HVAC system, and the
Library Building Manager inspected the system. The drainage system is the major problem
and Craig's understanding is that it was not installed as it was designed. There is
documentation from the past three winters that delineate humidification issues. New
wondered if there was mold. Craig said the system not been tested for mold but does not
think there is a problem. New wondered who seiected the system. Craig explained that the
system was part of the Library design and the architectural firm chose the engineers who
designed the system. The contractor who won the bid for the construction chose the
subcontractor who installed the system. Kumi Morris will help the Library Building Manager
write a recommendation to fix the system. Craig will keep the Board informed.
FY08 Budqet. City Manager's recommended budget is out; the Library budget is attached to
the agenda. Craig has more complete information detaiiing line items. The Library did not
get either one of the quarter-time permanent staff increases requested or an increase in
replacement funds, but other requested items were in this budget. Craig explained that other
departments requested staff increases and those were not granted either, in most cases.
The Boards and Commissions budget meetings with Council are coming up in late January.
Craig encouraged Board members to attend. Dean wondered how we got the .25 extra staff
approved that was not included in last year's budget. Craig explained that the quarter-time
increase was added to a maintenance position in lieu of hiring a property manager for the
rental space. Craig explained that City Council expressed interest in having that funded. All
of our public relations initiatives were funded.
Inservice Dav. Four Board members attended. Dean enjoyed it and learned a lot. He was
impressed by the creativity of the 5W+H staff presentations. Martin thoroughly enjoyed the
day, as did New. Korf aiso attended.
Miscellaneous. Clark got additional copies of "From Noah Webster to Merriam Webster:
Celebrating 200 Years of American Dictionary Making" books because there was a great
response to this pubiic lecture. They were distributed to Board members.
President's Report. Dean noted the end of the calendar year and thanked everyone for
their service this year. McCray stopped by the Library one day in December and noticed the
large and beautiful original origami mobiles in McCarthy's office. She asked McCarthy to
share the story with the rest of the Board at this meeting. McCarthy related the story of a
Lebanese woman with three children who came to the library regularly and learned to speak
English as well. She was grateful for everything that ICPL had done for her and her family
and brought the origami presents before she left Iowa City for Colorado.
Announcements from Members
Committee Reports
Foundation members. Martin reported on the Foundation Board meeting. Build the
Collection fundraiser work continues. The Fundraising Committee requests suggestions and
ideas for this event. The Foundation's portfolio closed at $1,167,429 as of 12/4/06, which
represents 12% growth. Total assets in the account are $1,798,000, including endowments,
restricted, and non-restricted funds.
Communications
None
Disbursements
Visa expenditures were reviewed. Disbursements for November 2006 were approved.
VanDusseldorp/Korf. 6/0.
Agenda Order for January Meeting
6 month reports
Strategic Plan update
Book End
Adjournment. Dean adjourned the meeting at 6:14 pm. New/Rich-Chappell. 6/0
Respectfully submitted,
Elyse Miller
i
I
I
I Board or Commission: ICPL Board of Trustees
ATTENDANCE RECORD
CALENDAR YEAR 2006
Meetinc Date ..
Narne Term 1/26/06 2/23/06 3/30/06 4/27/06 5/25/06 6/22/06 7/27/06 8/24/06 9/28/06 10/26/06 11/16/06 12/21/06
Exp ..
Thomas Dean 7/01/09 X X OlE X X X X X X X X X
Bill Karf 7/01/09 X X X X X X X X X X X X
Tom Martin 6/30/11 X X X X OlE X X X X X X X
Linzee McCray 7/01/09 X OlE X X X X X X X X X OlE
Mary New 7/01/07 Term X X X X X
beains
Meredith 6/30/11 X X X OlE X OlE X X X oe X X
Rich-Chappel
Pat Schnack 7/01/07 X X OlE OlE X OlE X X X OlE X
Leon Spies 6/30/11 X X X OlE X X OlE X X OlE X OlE
Tom Suter 7/01/07 0 0 0 0 0 res res res res res res res
David 7/01/07 OlE X X X X X X X X X OlE X
VanDusseldarp
KEY: X = Present
o = Absent
OlE = Absent/Excused
NM = No meeting
Res = Resigned
[];J
MINUTES
IOWA CITY BOARD OF ADJUSTMENTS
JANUARY 10TH, 2007 - 5:00 PM
EMMA J HARVAT HALL - IOWA CITY/CITY HALL
PRELIMINARY
CALL TO ORDER:
Carol Alexander called the meeting to order at 5:00 PM
MEMBERS PRESENT: Michelle Shelangouski, Ned Wood, Michael Wright, Carol Alexander, Edgar
Thornton
MEMBERS ABSENT: None
STAFF PRESENT: Sarah Walz, Sarah Holecek
OTHERS PRESENT: John Beasley, Shelley McCafferty, Jim Enloe, Jim Esten, Tim Weitzel
RECOMMENDATION TO COUNCIL (become effective onlv after seDarate Council action):
None
ELECTION OF OFFICERS
MOTION: Michael Wright motions to nominate Alexander. Shelangouski seconds the motion.
The motion is approved: 5:0
MOTION: Ned Wood motions to nominate Michael Wright for Vice Chairperson of the Board of
Adjustments. Shelangouski seconds the motion.
The motion is approved: 5:0
CONSIDERATION OF THE DECEMBER 13TH. 2006 MINUTES
MOTION: Shelangouski motions to accept the minutes for the December 13'h, 2006 Board of
Adjustment meeting. Wright seconds the motion.
The motion is approved: 5:0
SPECIAL EXCEPTIONS
EXC06-00020 Discussion of an application submitted by Bethel A.M.E. Church for a special
exception to allow the expansion of a religious institution in the Neighborhood Stabilization
Residential (RNS- 12) zone at 411 S. Governor Street. As part of the special exception, the Church
is requesting a Historic Preservation Exception to allow a reduction in the required number of off-
street parking spaces, reduction of all required setbacks for churches located in the RNS-12 zone
and to allow a waiver from the maximum building coverage.
Sarah Walz says the applicant requested that the Board defer the case to the February 14'h, 2007 Board
of Adjustment meeting. Applicant said they would like additional time to address some of the issues
raised in the staff report.
MOTION: Wright motions to defer EXC06-00020 to the February 14'h, 2007 Board of Adjustment
meeting. Wood seconds the motion.
The motion is approved: 5:0
APPEALS
APL06-00004 Discussion of an application submitted by John Roffman for an appeal of the
decision made by the Historic Preservation Commission to deny a Certificate of Appropriateness
Board of Adjustment
January 10, 2007
Page 2
for a proposed building to be located in the Neighborhood Stabilization Residential (RNS-20) zone
and Conservation District Overlay (OCD) zone at 923 Iowa Avenue.
Sarah Walz says that the Board originally denied APL06-00004 at its November 16th, 2006 meeting.
There were only 4 Board members present at that meeting and the tie, 2:2, resulted in the appeal being
denied. The applicant has requested a re-consideration in front of the full Board. Walz said this issue of
constructing a building to replace the previous structure that was destroyed in a tornado originally came
up in a September 28th, 2006 Historic Preservation Commission (HPC) meeting. Walz says that the
although the HPC denied the Certificate of Appropriateness citing the mass and scale of the proposed
structure, the appellant believes that the denial was actually based on the density of the proposed
building. The original building on this property had 9 one-bedroom units. The applicant was proposing a
new apartment building with 6 three-bedroom unit apartments.
Walz says that the HPC design guidelines that apply to the proposal for 923 Iowa Avenue may be found
in section 10.0 of the Iowa City Historic Preservation Handbook, which she has provided the Board. Walz
says that she realizes this is all new territory for the Board. Walz says it should be noted that the
proposed building meets the requirements of the Zoning Code, including the density of the underlying
zone. Walz says it should be noted that the HPC has no authority to regulate density because density is
regulated through the Zoning Code. The only criteria cited in the denial were scale and mass; all other
criteria for the building design met with approval.
Walz says that the Board has had time to review the minutes from both September 14th and September
28th HPC meetings as well as the November 16th BOA meeting. Walz says that at the first HP meeting,
the HPC deferred the application because they sought further information from the Zoning Interpretation
Panel.
Walz says that the subject property is located in the Neighborhood Stabilization Residential (RNS-20)
zone. Walz says a lot of this size in the RNS-20 zone is allowed up to 7 units, and each unit is allowed a
maximum of 4 bedrooms. Walz says that this number may be limited b the amount of off-street parking
that the owner is required to provide. The property is also located within the College Hill Conservation
District. Walz says that she has explained this further in her memo to the Board.
Walz says that the original building at 923 Iowa Avenue had at one time been a single-family home but in
more recent years it had operated as a 9-unit, 9-bedroom apartment. Over the years, the original building,
before the tornado, had been adapted such that it was designated a non-contributing structure-a
structure that is not considered an integral part of the historic context or character of the district.
Walz says that the final proposal submitted by the applicant at the September 28th, 2006 meeting showed
a building measuring 52 feet wide by 69 feet deep, with a roofline just under 28 feet. The original 3-story
building being replaced had a footprint of 42 by 40 feet and a roofline of 38 feet and 10 inches. Walz
refers to the visual aide projected on screen.
Walz says that the authority of the HPC extends only to the overall compatibility of that design with the
surrounding neighborhood and district as described in section 10.0 of the handbook. The issue of scale
and mass require interpretation based on the facts specific to the application under consideration. Walz
says that the Board must decide the following:
1. Were the criteria regarding scale and mass applied appropriately?
2. As explained in the City Attorney's memo, if you should decide that the HPC acted in error, you
may overturn the decision or, by acting in the role of the HPC, you may render a new decision
based on the facts presented in the attached documents or any additional testimony given at this
meeting.
Wood asks Walz to explain the role of the College Hill Conservation District. Woods asks how much the
Conservation District can limit what can be built. Holecek says the Conservation District is developed to
maintain the architectural standards for a given district. Holecek says that a Conservation District's
function is to preserve the styles of a district and to protect those properties that have certain architectural
characteristics. Holecek says a Conservation District protects the architectural elements that are found in
any given neighborhood.
Board of Adjustment
January 10, 2007
Page 3
Walz says that if one chooses to build something new, that person must meet certain criteria fitting with
whatever the guidelines are that have been set by that particular Conservation District. Wood clarifies that
those guidelines for this particular appeal are 10.0. Holecek says yes.
Alexander notes that the building proposed is actually somewhat shorter than the original building. Walz
says yes, although the applicant can explain it further in detail. Holecek says that density is set by the
base zone and the guidelines are meant to preserve architectural features for the district.
Public Hearina Open
John Beaslev, attornev speakina on behalf of John Roffman in support of his appeal. Beasley asks for
any question from the Board regarding his exhibits. Beasley says that the proposed building is bigger. It's
a little bit bigger from the front, he says, and from the North and South, the building is a little bit wider.
Beasley says that the increase in the size is due to the depth. Beasley says that he does want to show
some materials to the two members who were not present at the November 16th BOA meeting. Beasley
shows visual aides of what Roffman proposes. The overlay shows the building in relation to what was
there previously (looking from the South). Beasley shows an overlay depicting the West elevation.
Beasley says the issue is whether the HPC acted arbitrarily and capriciously. Beasley says if you
conclude that the HPC denied the Certificate based on density concerns, that "ends it right there", and
that refiects an arbitrary and capricious decision because density concerns are not governed by the HPC.
Beasley puts forth the question, Did the HPC follow the guidelines set forth in chapter 10? Did they
exceed their authority? Beasley puts forth the question, Did the HPC have the authority to deny
Roffman's application simply because the building is "bigger"? Beasley notes chapter 10 doesn't give the
HPC this authority.
Beasley says the issue is that the HPC denied the application on the basis of density. Beasley says that
the case history is significant. Beasley reads the staff report that refers back to the first HPC meeting,
September 14'". Beasley points out the staff that reviews these cases issues a report, which the Board
has with them. Beasley reads the staff report verbatim: The design guidelines and zoning code contain
mandatory requirements that all projects must meet. Unless otherwise noted below the applicant's
proposal appears to meet the mandatory requirements. Staff comments pertain to requirements where
there is a need for more information or there is a question regarding compliance. Beasley then points out
that Roffman's proposal has met all of the Zoning Code requirements, including Lighting, Parking,
Building Materials, and then Height. Beasley says that Height isn't "listed in of itself' in the staff report, but
instead in relation to a setback requirement with the single-family resident to the West. Beasley says the
architect addressed each of the issues raised by staff. Beasley says that McCafferty, the architect,
addressed the height issue by stating the building width has been reduced by one foot, thus providing for
a 15 foot setback along the west property line. Beasley says his interpretation of the staff report is that
mass and size are a non-issue, with respect to chapter 10.
Beasley says that the focus of the September 14th HPC meeting is the front fac;:ade, because is chapter 8
there are some subjective standards. Beasley asks whether this even applies to a multi-family residence.
The report stated that no, it did not apply. Beasley says that the September 28th HPC meeting shifted
concerns to overall depth of the building. Beasley refers to a letter dated September 20th, 2006-a petition
against Roffman's proposal that Beasley says actually supports Roffman's claim that the HPC acted on
density issues above all else. Beasley highlights one particular part of the letter that reads: "This
increased size is to enable the property owner to double the number of tenants, and although this last
point is not within your purview, we trust that you will understand our further concern about this." Beasley
says that these issues of density are further spoken about in the HPC meeting. Beasley asks whether
these 10.1 and 10.2 guidelines allow the HPC to deny to a Certificate simply because a building is larger
due to depth. Beasley says he's provided materials to show how the HPC has acted in the past, where
the HPC has approved applicants where increased mass is a result of increased depth.
Beasley refers to the Bethel A.M.E. Church application that was deferred at the beginning of this BOA
meeting. Beasley says that the HPC, soon after Roffman's appeal, approved a building proposal that
increased the mass and size of a national historic site from 600 sq. feet to 2700 sq. feet-four times as
large, Beasley says. Beasley says this is only further evidence that the HPC acted arbitrarily and
Board of Adjustment
January 10, 2007
Page 4
capriciously when denying Roffman's application. Beasley says that the HPC has no authority to deny
Roffman's application. Beasley says that according to the guidelines, "measures must be taken" to reduce
visual mass and overall height. The criteria requires that design measures be incorporated, which the
architect, McCafferty, has done.
Thornton asks Beasley to repeat the architect's attempt to address the height issue. Beasley says that
there are design guidelines for multi-family buildings and those are broken into 10.1 and 10.2. Beasley
says that section 10.2 brings objectivity to 10.1 by having a point system. 10.2 is not an issue. Beasley
says that once you meet the minimum point requirements, "they quit counting." Beasley repeats the
architect's incorporation of the criteria that states design measures "must be taken to reduce visual mass
and height".
Shellev McCaffertv. architect for 923 Iowa Avenue buildinq. speaking in support of Roffman's application.
McCafferty says that she was the HPC planner for four years before going into her own private practice.
She says she is very familiar with the guidelines. McCafferty says that the issue is whether or not
measures were taken to reduce the visual mass and height of the building. McCafferty says there are
multiple approaches an architect can take when developing a building design. She says that this
particular guideline tells her that she has to take the approach of reducing the mass. She must
incorporate measures. McCafferty says she will demonstrate that she in fact has done this.
McCafferty shows the BOA an aerial view of the building. She says that the building is shaped as an "H"
to meet the criteria to reduce the visual mass. She says that if she had scrunched this building into a
single block, then she would have had a roofline that would have been much taller in relation to the
residential neighborhood. McCafferty says that she chose the "two-form" concept joined by a stairway in
the middle so that building looked like a duplex, or two separate houses connected. This reduces it from
being a single block to something more residential.
McCafferty says that the stairWell is also recessed, creating a front appearance that "bumps in and out"
instead of a single block. She shows the front fagade in another visual. She notes the horizontal lines on
this particular drawing. She says this indicates the floor and ceiling structures. She notes that the third
floor wall is much shorter, which makes the building a two-and-a-half story building. She says this allows
her to take advantage of the room underneath the roof and lowering it, which lowers the overall height of
the building.
McCafferty shows the Board an example of the elevation deception. She shows another building, not the
proposed sight, and shows how perspective can mislead the eye when it comes to building designs on
paper. She compares a drawing to an actual photograph and notes the difference between the drawing
and the photograph, in relation to mass. McCafferty says that her goal with 923 Iowa Avenue was to
reduce the visual mass by making the building appear as two smaller buildings, hence the stairwell
recess.
McCafferty shows the side of the proposed building (West view) and highlights her architectural efforts to
break up the broad walls in order to reduce visual mass. McCafferty notes the extra windows as well.
McCafferty shows a house on South Gilbert Street. She notes the side bays of the structure. She says
that this blocks the eye from viewing the back of the house. McCafferty says she has done this with the
923 Iowa Avenue structure to divert the eye from the back of the structure, another attempt at reducing
visual mass.
McCafferty shows the elevation of the 923 Iowa Avenue building. She says that most of the roof that is
shaded is going to disappear. As visual mass, you will only see the two side gables and the front porch.
Walz asks McCafferty to clarify what certain lines on the architectural drawing indicate. McCafferty says
that the lines she speaks of indicate the base of the back of the building. McCafferty says she also used
color and materials to reduce visual mass. The colors she chose would also diminish the size of the
building. She has chosen darker colors so the building appears less massive. The color, the textures, the
windows, the shape, all of these things. she says, plays into trying to meet the 10.1 criteria.
Shelangouski asks McCafferty to define the difference between architectural mass and visual mass. She
refers to the HPC minutes from a previous meeting and asks McCafferty whether she thinks they meant
Board of Adjustment
January 10, 2007
Page 5
the same thing. Shelangouski read the statement from the transcript. McCafferty says to ask Weitzel. She
does say that the two terms are different, from her approach. She says that section 10.1 deals with visual
mass, or the perception of mass (colors, textures, shape, etc), which she says is different than actual
physical mass.
Jim Enloe. resident of Colleoe Street, speaking against Roffman's application. Enloe reads from the HPC
handbook, emphasizing their function and authority. He highlights their authority to make sure a structure
is "compatible with the size, scale, and architectural pictures in order to protect the historic integrity of the
property and its environment". Enloe says that mass, size, and scale are important parts of every HPC
decision. In terms of 10.1, Enloe says that while McCafferty has attempted to meet criteria, the HPC must
decide whether her attempts are sufficient.
Enloe refers to some of Beasley's visual aides. He notes the large areas of roof that are substantially
larger. Enloe says the structure is very "dominating". From an aesthetic perspective, he says, this visual
mass is much more imposing than the previous structure. Enloe says the HPC acted within its purview
and he asks the Board to have failh in the HPC's decision. Enloe says the HPC works based on a lot
"looser" conversations, unlike the Board, but decision are made on evidence and the decision to deny
Roffman's application was based on visual mass and overall height, which is in their purview.
Jim Esten. resident of 1039 Colleoe Street, speaking against Roffman's application. Esten says there are
two points he wants to make about visual mass. The first is that the requirement is not to just put in
feature to soften visual mass but to put in sufficient features. Esten says one of the biggest variables is
the literal mass of the building, which has the greatest impact on the visual mass. The second point is that
the notion of gables is admirable but not sufficient. Esten says whether or not the structure looks like a
duplex, as the architect stated, is irrelevant when looking at the building from the side. Esten says he is
speaking on behalf of a friend who lives on the west side of the structure and who also had to rebuild after
the tornado.
Tim Weitzel. HPC member, speaking against Roffman's application. Weitzel addresses the difference
between architectural and visual mass. Weitzel says that transcripts often chop up what people are trying
to say. He says he doesn.t have anything to add from what he said last time. He restates the HPC
majority's opinion on the size of the bL,ilding. Weitzel refers to the petition Beasley read and said that the
letter also stated size and scale of the building, not just use.
Wood asks about the next largest building on the block. Weitzel says that the building sits in a valley, so
its height is lower. Weitzel says that the HPC looks at surrounding buildings when making decisions,
which was a factor in approving the Bethel A.M.E. Church proposed increase in square footage. Weitzel
says that there are "problems" with the Church decision that he thinks the HPC should investigate further.
Wood asks about the point system. Weitzel says that section 10.2 has to do with mandatory requirements
that buildings must meet.
John Beasley, attorney on behalf of ",hn Roffman, speaking in favor of Roffman's application. Beasley
saxs that Weitzel indicated that the H:"C's decision was based on size. Beasley reads from September
28 h, 2006 HPC transcripts. Beasley says that the application was denied based on density, which is
arbitrary and capricious.
Walz reminds the Board that their decision will be based on the HPC's decision as it was rendered. Walz
asks Holecek to elaborate on the decision of the Board. Holecek says that the Board must decide
whether or not the HPC appropriately applied the guideiines and facts of this case. Or did they exceed
their authority and were arbitrarily and capriciously in applying those guidelines. If you find that they were
not acting arbitrarily and capriciously, then "we're finished". However, if the Board finds that the HPC
acted inappropriately, the Board steps into the shoes of the HPC. They can either approve a Certificate of
Appropriateness or they can this with r:1odifications. They can also defer if they thought there are design
elements they would like to further sec raKen.
Enloe says that the Board also has the option of denying a Certificate of Appropriateness. Holecek says
she already said that. Walz clarifies Enloe's point and says that even if the Board finds that the HPC
acted arbitrarily and capriciously, they can render a new decision that has the same results of denying a
Certificate, based on findings a fact. Holecek says this is correct.
Board of Adjustment
January 10, 2007
Page 6
Public Hearina Closed
MOTION: Shelangouski motions to approve the appeal from John Rottman for APL06.00004 for a
decision made by the Historic Preservation Commission to deny a Certificate of Appropriateness
for a proposed building to be located in the Neighborhood Stabilization Residential (RNS-20) zone
and Conservation District Overly (OGD) zone at 923 Iowa Avenue. Wood seconds the motion.
Thornton asks Shelangouski to repeat the original motion. Holecek repeats the motion as stated by
Shelangouski (see above).
Shelangouski says that she hasn't changed her mind from the last meeting. She finds that the HPC
always went back to density in rendering its decision, according to the minutes and transcripts from both
HPC meetings, which is not in their purview.
Wrights says that after rereacir,g tile HPC minutes from both meetings, he found a mix of argument.
Some of which was germane and some not. Wright says that he understands depth is part of the mass of
the building and quotes to statements made by the commissioners that refer to visual mass and
architectural mass. Wright refers to various moments in the transcripts (as previously brought up by
Shelangouski and Weitzel) from the September 14th and September 28'h HPC meetings and notes that
there is no firm definition of architecturai mass and visual mass. Wright calls 10.1 "tremendously
subjective" and reads that measures should be incorporated to reduce visual mass and overall height.
Wright reiterates that he doesn't really know what visual mass is-is it perception or what is actually
there. Wright notes section 3.4 in the Historic Preservation manual. He reads this section out loud notes
how the "size of buildings, lots and yards, as well as architectural characteristics of a building varies by
district". Wright says that while measures were incorporated into the design of the building to reduce the
visual mass, there is a point at vihich the structure takes up "just plain mass". Wright says that the HPC
did not act capriciously but in fact acted wililin their purview. Wright says he will vote to deny the appeal.
Wood says that from his reading of the minutes, he feels that there was considerable discussion of mass.
The terms use varied-scale, height, depth-but the majority of the HPC were speaking about mass,
size, and depth. Wood says that with the College Hill Conservation District the HPC has a difficult job.
Wood says that the HPC has to apply very broad criteria to individual properties and the neighborhood
and this takes a lot of interpretation. Wood feels that both considered that the HPC worked hard to act
appropriately. While he admires McCafferty's design, he says that when a large building is made even
larger, there must be more drastic steps to reduce the mass to make it fit the buildings around it. He
believes HPC considered mass in Its decision. Wood says that he will vote to deny the appeal.
Thornton says that he understunGs the HPC has an important and a difficult job in evaluating this
proposal. Thornton says that looking at the HPC regulations that "measures should be incorporated" into
the design of a new building to reduce the visual impact, and seeing that the previous building was the
largest on the block, he has trouble L:nc!erstanding how the HPC came to its findings. The props03ed
structure looks like II is taking into account the character of the neighborhood. There is a very large
building on the other side of the block that doesn't look anything like the rest of the neighborhood.
decision. He said that the applicant has made extraordinary attempts to reduce the visual mass of the
proposed building. With such attempts to meet the criteria of 10.1 and 10.2, Thornton says he has trouble
understanding how tile HPC came to its decision. Thornton says that he will vote in favor of the appeal.
Alexander reiterated that density concerns were apart of the HPC discussion and that is not within their
authority. Alexander refers to Ecasley's concerns of a denial based on size. Alexander says that in her
reading of the minutes she has concern tllat the HPC made a decision based on physical mass and not
visual mass. She t:,inks the job of the HPC is hard here because these aesthetic issues must be taken
into consideration. These are Issues tI,at are not often within the purview of the BOA. The HPC's looser
discussion styie that Weitzel talked about becomes an issue when it comes to an appeal. Alexander says
as longs as things go smoothly that style IS fine, but when an appeal occurs and the Board only has the
transcripts and minutes of past meetings, then that's all they can use to make a judgment. She says while
some have asked us to have faith in the HPC, it cannot be blind faith or it renders the appeal process
meaningless. Alexander says that visual mass was hit on at various times, but the pervasive reasons that
she read in the minutes were in fact density, the nature of the population of the people who would live in
Board of Adjustment
January 10, 2007
Page 7
the building, and the number of people who were speaking against the building. Alexander says she
understands what a difficult decision this was, but the decision should not be done on the basis of a vote
by those who come to testify. Alcxcmder will vote in favor of the appeal.
The motion is approved: 3:2
Holecek informs the Board that the next step is to decide on an appropriate remedy given the facts before
the Board. Holecek tells Alexander that the motion can be to issue a Certificate of Appropriateness, to
deny a Certificate, to defer for more design information, or modify the decision.
MOTION: Shelangouski motions to approve the application for a Certificate of Appropriateness for
a new building to be constructed at 923 Iowa Avenue per the plans presented. Thornton seconds
the motion.
Wright says that in terms of other remedies to reduce the visual mass, he doesn't feel qualified to make
those recommendations. Wood agrees. Wood says that he feels the architect took admirable steps but he
still isn't sure.
Holecek says that as far as the remedy, the Board is now applying the guidelines discussed to this
particular structure. Holecek says that if tile Board feels adequate attempts to reduce the visual mass and
overall height have been taken, then that would support Shelangouski's motion.
Wright says that the souihern third of the West eievation is quite "bothersome" and "slab-like". He would
like to see something to break that up. Wright is concerned about the residential lots to the rear. Wood
says that if there are concerns about noise, maybe small windows are fine. Wright asks if there is a
screening standard thai comes into play. Holecek says yes but she doesn't know what that is.
Shelley McCafferty says that there is a screening standard for the multi-family use-a 15 foot setback
from the lot line. She is voiuntarily adding additional screening so there wiil be an evergreen screen. This
screen is an S-2 standard, whicl. she doesn.t know offhand. Walz says that S-2 is a screening standard
that uses distance and low-level screening to separate uses from the public right away and other zones.
Walz says the S-3 is when there are bright lights or a need to screen to a greater height. Walz says S-2
would range between 2 and 4 feet.
Holecek says that ihe HPC has no jurisdiction over landscaping. Weitzel says the HPC usually refers to
the S-2 standard. Thornton asks if there was a question about screening. Holecek says no, since the
HPC doesn't address screening.
Shelangouski asks Wright to clarif; his concerns. Wright says that his concerns are primarily with the
west side of the building: however he doesn't have any suggestions. Walz says that the Board doesn't
need to recommend 3 Sileci"c cllange to U,C structure but more of a broad outlining of what the applicant
must address-the visual mass of the rear portion of the building. But, Waiz says, that change wiil come
back to the Board anyway in the future for approval. Alexander asks for such suggestions from the Board
in order to amend tile motion.
Holecek says the Board can do a "friendly" withdrawal of the motion rather than amending the present
motion. Wright asks for Board's feelings. Wood says that he feels "very much out of place" in making such
a decision. Thornton says that he feels comfortable in expressing his position. Holecek suggests to the
rest of the Board to ask the mchitect furiher question about how the issue of the rear portion of the
building might be addressed.
Wright asks about the depth of the rear rortion of the building. McCafferty says that it's about 14 feet from
the bay to the rea' of the buildino. 'I he bay juts out about 3 Y, feet. Shelangouski asks if she can reduce
the visual mass of the 14 feet. McCaflerty says she can't answer that without her floor plan. Shelangouski
asks about additional windows to break up the West side of the structure. McCafferty says that would be
an option to consider without looking at the floor plan. McCafferty says that the location of the back is 6
feet higher than the front. So tile foundation is going to be a liitle bit higher than what is shown.
Board of Adjustment
January 10, 2007
Page 8
Wright says that if something could be done to break up the west side of the structure, then he would feel
comfortable. Shelangouski indicates that the exterior board and batten treatment used on the bay could
be repeated on the rear portion to break up the rear mass. Wright indicates that this would take care of
his concerns. Alexander refers back to the state of the motion. Walz suggests amending the motion if the
Board is comfortable with the architect's suggestions to address with the Board's concerns.
Board decides that the motion must be amended.
MOTION: Wright motions to amend the original motion to request that the "southern third" of the
side elevation of the building be "broken up" per the suggestions of the architect so that it
receives the same treatment as the large bay of the structure and hence reduces the visual mass.
Shelangouski seconds the motion.
Shelangouski says that she bclic\es that the architect has met the guidelines as set forth by 10.1 of the
handbook to reduce visuel mass of a building. Shelangouski says she will be voting to approve the motion
as amended.
Thornton says that the applicant and architect have adequately addressed the guidelines of section 10.1.
Thornton says that he will vote in favor of the motion as amended.
Wright says that the concept of visual mass in a structure that large takes a fair amount of attention from
the architect and any e~forts to break up the mass is valid. Wright votes in favor.
Wood says he has concerns about the visual mass but the measures that have taken place are
admirable. He will vote in favor.
Alexander will also vote in favor for the reasons stated.
The motion is approved: 5:0
Other:
None
Board of Adjustment Information:
Shelangouski will not be at the February 14th meeting. Wood will not be at the meeting in March.
Shelangouski says she might not be able to make it either, but she's not sure. Walz advises the Board to
start thinking about an alternate date.
Adjournment:
Meeting is adjourned at 7:05 PM
s/pcd/minslboa/2007 /1.20-07. dnc
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I Board of Adjustment
Attendance Record
I 2007
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TERM
NAME EXP. 1/10
----
Carol Alexander 01/01/08 X
Michael Wright 01/01/09 X
-~..._- ---------- -- --
Ned Wood 01/01110 X
I IVI. Shelallgouski 01/01/11 X
Edgar Thornton 01/01/12 X
KEY: X = Present
o = Absent
I OlE = Absent/Excused
NM = No meeting
--- = Not a Member
I