HomeMy WebLinkAbout2007-01-23 Bd Comm minutes
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MINUTES
IOWA CITY BOARD OF ADJUSTMENTS
DECEMBER 13th, 2006 -5:00 PM
EMMA J HARVAT HALL -IOWA CITY/CITY HALL
APPROVED
CALL TO ORDER:
Carol Alexander called the meeting to order at 5:00 PM
MEMBERS PRESENT: Michelle Shelangouski, Ned Wood, Michael Wright, Carol Alexander
MEMBERS ABSENT: Karen Leigh
STAFF PRESENT: Sarah Walz, Sarah Holecek
OTHERS PRESENT: John Beasley
RECOMMENDATION TO COUNCIL (become effective onlv after separate Council action):
None
CONSIDERATION OF THE NOVEMBER 16-and NOVEMBER 27.-2006 MINUTES
Wright said that On page 15 of the November 161h minutes, one variance was written as V AR05-0001
instead of VAR06-00001.
MOTION: Wood moved to approve the November 16 and November 27, 2006 minutes as
submitted. Alexander seconded the motion.
The motion was approved: 5:0
APPEALS
APL06-0004 Discussion of an application from John Roffman for an appeal of the decision made
by the Historic Preservation Commission to deny a Certificate of Appropriateness for a proposed
building to be located in the Neighborhood Stabilization Residential (RNS-20) zone and
Conservation District Overlay (OCD) zOne at 923 Iowa Avenue.
Walz noted the correspondence from the office of John Beasley, which was provided to the Board of
Adjustment and stated Mr. Roffman's request for a rehearing regarding the appeal of the Historic
Preservation Commission's denial of Mr. Roffman's request for a Certificate of Appropriateness.
Alexander read the correspondence from Mr. Beasley out loud.
Holocek noted the 2:2 vote from the November 161h Board of Adjustment meeting. Holecek said that those
members of the Board who made the "No" vote may make the motion to reconsider the appeal. Holocek
said that anyone On the Board may second the motion.
Wood asked for ciarification. Wood asked why Mr. Roffman's appeal proceeded if the applicant knew that
the full Board of Adjustment wouldn't be there. Walz said that applicant did not know this. Walz said that
while the Board knew that the full Board would not be present, the applicant did not know.
MOTION: Wright moved that APL06-0004, discussion of an application from John Roffman for an
appeal of the decision made by the Historic Preservation Commission to deny a Certificate of
Appropriateness for a proposed building to be located in the Neighborhood Stabilization
Residential (RNS-20) zone and Conservation District Overlay (OCD) zone at 923 Iowa Avenue, be
approved. Wood seconded the motion.
The motion was passed: 4:0
Board of Adjustment
December 13, 2006
Page 2
OTHER
Alexander asked about the new member of the Board of Adjustments. Walz infonmed the Board that the
new members name is Edgar Thornton. Walz said that she has spoken with him on the phone but she
has not met him person. Alexander asked if Thornton would be attending the January 10th Board meeting.
Walz said yes.
Shelangouski asked if there will there be new evidence regarding Roffman's appeal at the January 10th
meeting. Holecek said that it is a new hearing so there can be new evidence.
Beasiey requested minutes be provided to Thornton before the next Board meeting.
BOARD OF ADJUSTMENT INFORMATION
None
ADJOURNMENT
Meeting is adjourned at 5:15 pm
sJpcdlminutes/boa/20 06/12-13-2006 .doc
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Board of Adjustment
I Attendance Record
I
I 2006
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I Term
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Name Expires 01/11 02/08 03/08 04/13 05/10 06/14 07/12 08/09 09/13 10104 11/16 11/27 12/13
Karen Leigh 01/01/07 X X OlE X X X X X X X X X OlE
! Carol Alexander 01/01/08 X X X X X X X X X OlE X X X
i Michael Wright 01/01/09 X X X X X X X OlE X X X X X
,
I Ned Wood 01/01/10 X X X X X X OlE X X X X OlE X
i
I
, M. Shelangonski 01/01/11 X X X X X OlE X X X X X X X
I
I
i
I Key:
i X ~ Present
o ~ Absent
OlE ~ Absent/Excused
NM ~ No Meeting
CALL TO ORDER:
MEMBERS PRESENT:
MEMBERS ABSENT:
STAFF PRESENT:
STAFF ABSENT:
OTHERS PRESENT:
POLICE CITIZENS REVIEW BOARD
MINUTES - December 18, 2006
FINAL/APPROVED
IJ;[
Chair Michael Larson called the meeting to order at 5:36 p.m.
Candy Barnhill, Elizabeth Engel, Loren Horton
Greg Roth
Staff Kellie Tuttle
Legal Counsel Catherine Pugh
None
RECOMMENDATIONS TO COUNCIL
None.
CONSENT
CALENDAR
OLD BUSINESS
NEW BUSINESS
PUBLIC
DISCUSSION
BOARD
INFORMATION
STAFF
INFORMATION
EXECUTIVE
SESSION
Motion by Barnhill and seconded by Engel to adopt the consent calendar as presented
or amended.
. Minutes of the meeting on 12/05/06
. ICPD General Order 89-02 (Department Disciplinary Philosophy)
. ICPD General Order 99-08 (In Car Recording Devices)
Motion carried, 4/0, Roth absent.
Citv Code Section 8-8-6(E) / Policv & Procedure for extension requests -Motion by
Barnhill and seconded by Horton to table the discussion until legal counsel was present.
Motion carried, 4/0, Roth absent.
None.
None.
None.
None.
Motion by Barnhill and seconded by Engel to adjourn into Executive Session based on
Section 21.5(1 )(a) of the Code of Iowa to review or discuss records which are required
or authorized by state or federal law to be kept confidential or to be kept confidential as a
condition for that government body's possession or continued receipt of federal funds,
and 22.7(11) personal information in confidential personnel records of public bodies
including but not limited to cities, boards of supervisors and school districts, and 22-7(5)
----_._--------~--_..__._------_._---_.._---------_..~.-...-------..--.---.-----'"-.-.----.---..----.-
PCRB
December 18, 2006
Page 2
police officer investigative reports, except where disclosure is authorized elsewhere in
the Code; and 22.7(18) Communications not required by law, rule or procedure that are
made to a government body or to any of its employees by identified persons outside of
government, to the extent that the government body receiving those communications
from such persons outside of government could reasonably believe that those persons
would be discouraged from making them to that government body if they were available
for general public examination.
Motion carried, 4/0, Roth absent. Open session adjourned at 5:38 P.M.
(Larson present for discussion of #06-04 and left the meeting due to a conflict of interest
for #06-03.)
REGULAR
SESSION
Returned to open session at 6:36 P.M.
Motion by Horton and seconded by Barnhill to set the level of review for PCRB
Complaint #06-04 to 8-8-7(B)(1 )(a), on the record with no additional investigation.
Motion carried, 3/0, Roth and Larson absent.
MEETING SCHEDULE
. January 9,2007,5:30 P.M., Lobby Conference Room
. February 13, 2007, 5:30 P.M., Lobby Conference Room
. March 13, 2007, TBA, Lobby Conference Room
. April 10, 2007, TBA, Lobby Conference Room
ADJOURNMENT
Motion for adjournment by Horton and seconded by Barnhill. Motion carried, 3/0, Roth
and Larson absent. Meeting adjourned at 6:38 P.M.
POLICE CITIZENS REVIEW BOARD
ATTENDANCE RECORD
YEAR 2006
(Meetin2 Date)
TERM 1/10 2/14 3/21 4/11 5/9 6/12 7/11 8/8 9/12 10/10 11/14 12/5 12/18
NAME EXP.
Candy 9/1/07 X X X NM X X X X X NM X X X
Barnhill
Elizabeth 9/1/08 X OlE X NM X X X X X NM X X X
Engel
Loren 9/1/08 X X X NM X X X X X NM X OlE X
Horton
Greg Roth 9/1109 X X X NM X X OlE X X NM OlE X 0
Michael 9/1/09 X OlE X NM X X X X X NM X X X
Larson
KEY: X = Present
0 = Absent
OlE = Absent/Excused
NM = No meeting
--- = Not a Member
MINUTES
PARKS AND RECREATION COMMISSION
DECEMBER 13,2006
I][
FINAL I
MEMBERS PRESENT: Craig Gustaveson, Judith Klink, Margaret Loomer, Ryan O'Leary,
Matt Pacha, Jerry Raaz, Phil Reisetter, John Watson, John Westefeld
MEMBERS ABSENT: None
STAFF PRESENT: Terry Trueblood, Mike Moran, Terry Robinson
GUESTS PRESENT: Del Holland
RECOMMENDATIONS TO COUNCIL:
Moved bv Raaz, seconded bv Klink, to support the proposed capital improvement plan as
recommended bv the CIP committee. Unanimous.
Move bv Pacha, seconded bv Westefeld to recommend adoption of the Recreation Division
fees and charl!es forFYOS and tentative proposals for FY09 and FYIO as presented.
Unanimous.
OTHER FORMAL ACTION TAKEN
Moved bv Klink, seconded bv Pacha, to approve the November S, 2006 minutes as written.
Unanimous.
Moved bv Reisetter, seconded bv Raaz to elect Matt Pacha as Chair and John Westefeld as
Vice-chair for 2007 and 200S. Unanimous.
PUBLIC DISCUSSION:
No public discussion.
CONSIDERATION OF PROPOSED RECREATION FEES AND CHARGES FOR FYOS:
The commission was provided with a draft of the Recreation Division fees and charges proposed
for FY08 and tentative proposals for FY09 and FYlO. Trueblood reviewed the proposed fee
increases with the Commission. He noted that there were 67 increases out of 94 fees with one
drop in fees. A question was asked about the swim pass fees, and why they dropped significantly
in FY05. He explained that at that time it was determined that our pass fees were considerably
higher than most others around the state, so the decision was made to reduce them and freeze
them for a period of time. Small increases are being recommended for FY08.
Parks and Recreation Commission
December 13, 2006
Page 2 of 6
Raaz inquired about low income discounts. Trueblood noted that we do offer a 50% discount on
most recreation programs to those who qualify. Moran noted that the low income guidelines are
based on 130% of the poverty guidelines, which is the same criteria the schools use for their
free/reduced lunch program. There is a simple form filled out by the customer at the time of
registration. These forms are randomly reviewed for accuracy.
Moved by Pacha, seconded by Westefeld, to recommend adoption of the Recreation
Division Fees and Charl!es proposed for FY08 and tentative proposals for FY09 and FYIO
as presented. Unanimous.
UPDATE ON PROPOSED CAPITAL IMPROVEMENT BUDGET, FY08-FYll:
Trueblood directed the Commission's attention to the priorities included in their packets. He
noted that the Butler Bridge Pedestrian/Bike trail was added to this list conditionally; the project
will proceed only iffederal funds are approved.
O'Leary asked about the status of item #74, Chauncey Swan Fountain, on the Capital
Improvement unfunded list. Trueblood noted that this is the old fountain from City Plaza. It is
in storage at this time, and to make it an operable fountain again is quite costly.
Trueblood noted that the Court Hill project is funded largely by state DOT funds. As such
Trueblood stated that the project would begin later than expected, probably next fall. Del
Holland noted that the neighborhood meetings regarding the trail have gone very well with much
support from the community.
The Commission asked that a letter be drafted to the City Council, which explains the
importance of the Commission's highest ranked capital improvement request. . . construction of
a pedestrian/bicycle bridge from Rocky Shore Drive to Peninsula Park.
Moved by Raaz, seconded by Klink, to support the proposed capital improvement plan as
recommended by the CIP committee. Unanimous.
CONSIDER NOMINATION OF OFFICERS FOR 2007:
Gustaveson indicated there had not been a nominating committee officially appointed, as has
typically been done in the past, but also noted this is not required. He spoke with outgoing
Commissioner, Judith Klink, and received concurrence from Pacha and Westefeld to present the
following slate to serve two-year terms: Chair - Matt Pacha; Vice-chair - John Westefeld.
He noted that if the Commission was uncomfortable with this approach, a nominating committee
could be appointed at this meeting, with a slate to be presented at the January meeting.
-"_._-,,-_._-_._-----_._._-----~_._--_._--_._-'-----_..-,', ------_._--"_._,_.__._._.._-----_."--~.". - ,..-----.........-.........-.,." - ".- ---..-.--,..,.- --------.---,----'''---------...--..-.-. - - - ---.--
Parks and Recreation Commission
December 13, 2006
Page 3 of 6
Moved bv Reisetter, seconded bv Raaz, to elect Matt Pacha as Chair and John Westefeld as
Vice-Chair for 2007 and 2008. Unanimous.
RECOGNITION OF OUTGOING COMMISSIONER, JUDITH KLINK:
Judith Klink presented the Commission with an outgoing speech that included her thoughts on
her past terms on the Commission. Some of the projects she highlighted included the changes in
City Park, and noted that while the boathouse proposed for Terrell Mill Park will make this park
more crowded she hopes that the joy of boating on the river will compensate. She also mentioned
the construction of the skate park and how her students had written papers on the joys of
skateboarding and how the sport has helped many kids find new focus for their lives. She talked
about the popularity of the bocce courts, and how the placement of the angel statue has not
attracted the negative attention she feared it would, and it was good that the memorial policy was
a result of Commission discussions about the statue. She was thrilled to support the addition of
the Riverside Festival Stage. She was involved with the early talks about the Peninsula and
Waterworks Parks. She mentioned that while the dog park and disc golf course had not fit into
her vision of fields of prairie grass, both have obviously been a great success. For the future she
would like to see placement of some shaded resting points at Waterworks Park. She stated that
she is very happy that the Butler House has been preserved and is excited that perhaps some day
it will become a nature center or perhaps a place for weddings. She would also like to see the log
cabins in City Park restored. She noted her pleasure in having Harlocke Hill Park in her
neighborhood and would like to see a trail placed between Harlocke Hill and Benton Hill Parks.
The refurbishment of Brookland Park has been a very positive change as well. She stated that her
involvement on the Commission has made her more aware of what goes on in other parts of the
country. She talked about the European pedestrian and bike trails and their swimming parks and
hopes that we can learn from them in our future endeavors. She feels that the purchasing of the
Sand Lake Recreation area was a fabulous move. She would like the city to consider the
Roadside Trust Fund for prairie plantings for the edge of Waterworks Park along the interstate.
She discussed how pleased she is with the Parks and Recreation staff and voiced her support of
the need for more staff. She would like to see the relationship between the Iowa City School
District and the City continue to improve. She mentioned that other highlights during her eight
years have been meeting and getting to know Marilyn Kriz, and shopping at the Farmer's Market
that Tammy now organizes. The annual tour was always something she looked forward too. Art
in the park has been a super program and the visit of Mr. Dane and his son and the news of their
future donation of parkland close to the airport is very exciting to her. She commented on how
attractive the Recreation Activities guide has become. She would like to see more of the
Commission achievements publicized. Klink has recently joined the Arthritis Foundation Water
Program through the Recreation Division. She has met recently with staff regarding garlic
mustard where they discussed their plans to educate people and recruit help to combat it in the
parks. She distributed a hand out on winter treatment of garlic mustard. She thanked the staff
and fellow commissioners, present and past, for a very good eight years and feels that she has
given so little but gained so much.
Trueblood presented Klink with some parting gifts and a certificate for her service. He expressed
his appreciation for her years of service. Gustaveson also spoke and reiterated his appreciation
for her work on the Commission.
Parks and Recreation Commission
December 13. 2006
Page 4 of 6
COMMISSION TIME
Westefeld thanked the Commission for their flexibility with his schedule over the last several
months. He noted again how wonderful the Peninsula and Waterworks Parks are, and mentioned
how proud the staff should be for these facilities. He thanked Klink for her years of service on
the Commission as well.
O'Leary mentioned how attractive the Recreation Center windows are. He also noted that the
refurbishing project at Brookland Park looks exceptional. He reiterated his great desire to see the
boathouse, if constructed. open for public use feeling that this will be a wonderful asset to the
community.
Pacha thanked Klink for her years of service, the many good discussions and her team player
attitude while serving on the Commission. He also mentioned that he recently spoke with a
University staff person who seemed to be pretty certain that the developers ofthe boathouse will
be encouraging public use of this facility.
Loomer also stated her support of making the boathouse open to the public. She also thanked
Klink for her time and hard work on the Commission.
Raaz brought copies of a couple of newspaper articles. One article talked about the hiring of
RDG Design to develop a Master Plan for North Liberty. He also shared an article stating that
the City will be contributing $63,000 towards a recycling master plan. He felt encouraged that
there may be funds available for the help in developing a Parks and Recreation Master Plan.
CHAIR'S REPORT
Gustaveson, at the request of an Iowa City bicycle club, asked if it is possible to donate money to
the Foundation and earmark it specifically for trail construction. Trueblood said that thi's is
possible. Gustaveson also noted that in a recent conversation with Regenia Bailey he got the
impression that it was the general consensus of the City Council that they too would like to see
the boathouse open to the public.
DIRECTOR'S REPORT
Trueblood again thanked Klink for her eight years of service on the Commission. He also
mentioned that David Bourgeois is the newly appointed Commissioner.
Waterworks Fishing Pier: Design work is proceeding and nearly complete.
Festival Stage Proiect: Trueblood announced that the public hearing and approval of plans and
specifications for the Riverside Festival Stage improvements project is scheduled for next
Council meeting on January 9,2007. Bids will be opened January 31, 2007.
Parks and Recreation Commission
December 13, 2006
Page 5 of 6
Brookland Park Re-develooment: This project is near completion with installation of the shelter
and playground to be done in-house.
City Park Waterline: This project is complete, Robinson noted that this will make for much
more efficient filling of the pool next season as well as improved water pressure throughout the.
park.
Holidav Farmers Market: This event was a great success; Tammy Neumann reported that one
vendor noted that her sales were higher for that one day than they are for a month of regular
markets, Neumann noted that the plan is to schedule two Holiday Markets next season.
Attendance was estimated at 700 to 1,000,
Water Pipe Breakage: There was a water pipe that broke in the Recreation Center on Friday,
December 8, This was believed to have been caused by exposure to the cold during construction.
Cell Phone Tower: There are no new developments on this at this time, Trueblood noted that
there is a committee in the process of developing a policy for cell phone tower placement so does
not expect any movement on the Verizon request until that plan is complete.
Disc Golf: The disc golf volunteers have built a very nice kiosk at the course.
ADJOURNMENT
Moved bv Reisetter, seconded bv Pacha to adjonrn the meetinl! at 6:25 p.m. Unanimons
Parks and Recreation Commission
December 13, 2006
Page 6 of 6
PARKS AND RECREATION COMMISSION
ATTENDANCE RECORD
YEAR 2006
TERM
NAME EXPIRES 1/11 2/8 3/8 4/12 5/10 6/14 7/19 8/9 9/13 10/11 11/8 12/13
Craig
Gustaveson 1/1/07 X X X X X OlE OlE X X NM X X
Judith
Klink 1/1/07 OlE X X OlE X X X X X NM X X
Margaret
Loomer 1/1/08 X X X X X X X OlE X NM X X
Ryan
O'Learv 1/1/10 X X X X X X X X X NM X X
Matt
Pacha 1/1/09 X X X OlE OlE X X OlE X NM X X
Jerry
Raaz 1/1/08 X X X X X X X X X NM X X
Phil
Reisetter 1/1/09 OlE X OlE X X X OlE X X NM X X
John 1/1/07
Watson X OlE X X X X X X X NM X X
John
Westefeld 1/1/10 X X X X X X OlE OlE OlE NM OlE X
KEY:
X=
0=
OlE =
NM=
LQ=
Present
Absent
AbsentlExcused
No meeting
No meeting due to lack of quorum
Not a Member
c:[
MINUTES
Iowa City Airport Commission
December 14, 2006
Iowa City Airport Terminal- 5:45 PM
FINAL
Members Present: Randy Hartwig, Chair; John Staley; Janelle Rettig; Howard Horan,
Greg Farris (arrived at 5:49)
Staff Present: Sue Dulek, Michael Tharp
Others Present: David Hughes, Earth Tech; Jay Honeck; Phillip Woolford, Jet Air;
Rick Mascari
DETERMINE QUORUM:
Chairperson Hartwig called the meeting to order at 5:47 PM.
RECOMMENDATIONS TO COUNCIL:
Item B.a. - Aviation Commerce Park; Recommend to City Council to accept offer for Lot
No.5 of the North Commerce Park, by IWI Motorparts.
Item B.b. - Resolution amending listing agreement with Iowa Realty; Resolution A06-29
approved extending the listing agreement for one year and adopted the latest pricing
model. Commission recommends City Council accept the proposed agreement
amendment.
APPROVAL OF MINUTES FROM THE NOVEMBER 9, 2006, MEETING:
Hartwig noted that on the first page of the minutes, about halfway down, where it says,
"Hughes stated they did have maintained contact. . ." that this should be ". . . did maintain
contact." Also noted was on page 2, under c.z., there it stated".. .he asked for a
move...", that this should be ".. .he asked for a motion." On page 3, 7 lines down, where
it states "...Tharp stated that he spoke with Blum...", that it should have Blum's first
name, Dick, added. Hartwig also noted that at the bottom of this same paragraph, where
it states "Rettig asked the other Airport Commission members if they are all in consensus
that they are not. . . ", that this should state something to the effect that they are not
interested in that entire parcel going to this. Rettig stated that perhaps it should say
"commercial development" or "private commercial development on all 63 acres." Also,
right above this, where it states "...which Horan responded that he feels once the 7-25
project.. .", that the second "he feels" should be removed. Rettig noted that on page 4,
where it says". . . Tharp stated that Roof does plan to hang up his maintenance shop
plague," it should be reworded to say Roof closed his maintenance shop. Hartwig noted
that "plague" is wrong, and he feels they could reword this to say "Roof discontinued his
business." Rettig also noted on page 5, at the bottom under Commission Members'
Reports, that it needs to be clarified that it is the University Gothic Tower that will be
pink and blue, and not the Airport's tower. Staley noted that under J, Subcommittees'
Reports, it states "Cleaning Committee," and he asked if this shouldn't be "Company."
Airport Commission
December 14, 2006
Page 2 of7
Staley moved to accept the minutes of the November 9, 2006 meeting as amended;
seconded by Horan. Motion carried 5-0.
PUBLIC DISCUSSION: None.
ITEMS FOR DISCUSSION/ACTION:
A. F AAlIDOT Projects - Earth Tech - David Hughes
a. Runway 7/25 - Hughes noted that everyone should have received his
update in their packets for this meeting. He noted that they are
"behind the scenes again," versus actually being on the site. Hughes
gave the Members updates on various proj ects, such as the obstruction
mitigation project. Currently, they are identifying property owners
that will be affected by this, and then they will need to contact those
involved. Hughes stated that they are also working on the approach
survey and will be getting this information to the FAA shortly.
Hughes stated that they have received recently some good news from
the FAA regarding upcoming projects. The Project Initiation letter
arrived to begin planning work on the runway extension paving.
Hughes next addressed the south area taxi lanes, stating that they did
get their field survey completed on this. Regarding T-Hangar A
rehabilitation, which is a State grant, Hughes stated that they need to
get this survey completed still. Hughes next addressed the north area
and the State grant for those taxi lanes. He said the contractor has
completed his punch list, made repairs to the hangar, and now the
Commission needs to accept this project as complete. Rettig asked if
AIP-IO was part of a grant or not. Hughes stated that this was part of
the Environmental Assessment portion of a grant that was done several
years ago. The discussion continued with Members asking various
questions of Hughes.
b. Taxi-lane North Tee's and Parking Lot Rehab - (see above
discussion)
i. Consider a resolution accepting the North T-Hangar Taxi lane
and North Parking lot rehabilitation as completed. Rettig moved
to consider Resolution A06-28; seconded by Staley. Carried 5-0.
c. South Aviation Development - (see above discussion)
d. JJR Davis Drainage - Hughes noted that some time back, Davis
requested a drainage easement to get to their basin. Since this initial
request, Hughes stated Davis has reexamined this and now possibly
may want to purchase this property. Once the runway is extended,
Hughes stated that this area would not be required for a safety area.
Members asked for Hughes to point this out on the map for better
clarification. Hughes explained the area in question and how the
drainage is set up in this area. The topic ofleasing land versus selling
it was briefly discussed, as well. Hughes continued by explaining the
Airport Commission
December 14, 2006
Page 3 of7
Willow Creek situation, stating that this study will be completed some
time in late January. Rettig asked questions of Hughes regarding the
stormwater runoff laws, stating that they need more information on
this issue. Hughes stated that the FAA will not release the land until
the extension work has been completed.
B. Aviation Commerce Park - Hartwig stated that he would like to defer this
issue, as Harry Wolf will not be arriving until later in the meeting. Staley
moved to defer Item B until Harry Wolf's arrival; seconded by Horan.
Carried 5-0.
Harry Wolf arrived at the meeting. He stated that he has some news for the
Commission. He presented a new plat of the Commerce Park, stating that it is
a consolidation of two plats and is what they are using for their marketing
purposes. Wolf next addressed the purchase offer on Lot No.5. He explained
how the pricing was arrived at for this parcel and what the buyer will be
obligated to do. He stated that he recommends approval ofthe offer. (TAPE
ENDS) Discussion continued with Rettig asking how this one sale will affect
the Airport's revenue, and how it will affect the Airport's rental agreement
with the School District. Rettig noted that of the parcels, thiS was the only
one that had revenue generating activities that would disappear with the sale.
Members discussed the budgetary effects ofthe proposed sale. Rettig stated
that the revenue from the leases on that parcel had been figured into 2008's
budget and would leave a shortfall if there is nothing to replace it. Members
continued to discuss the effects of having movement on the land with regards
to the airport's budget. Wolf responded to Members' questions regarding the
potential buyer for this land. Hartwig noted that at the public hearing set by
city council for this sale offer, the Commission would have another
opportunity to stress their concerns regarding the effects of the sale on the
airport's budget. Rettig stated that she is in favor of selling this lot, but
wanted her concerns regarding revenue to be noted. She also noted that they
would need to actually sell off more than half of the land before the airport
would get any money from these land sales.
a. Recommendation to City Council on purchase offer for Lot No.5
of the North Commerce Park by IWI Motorparts - Horan moved
to recommend to the City Council acceptance ofthe purchase offer
on Lot No.5; seconded hy Farris. Carried 5-0.
b. Consider a resolution approving amendment to listing agreement
with Iowa Realty - Hartwig stated that this is in regards to the listing
agreement they currently have with Iowa Realty. Wolf briefly
explained the wording and pricing model issues on this. Rettig moved
to consider Resolution A06-29 approving amendment to the listing
agreement with Iowa Realty; seconded by Horan. Carried 5-0.
Airport Commission
December 14, 2006
Page 4 of7
C. Grass Runway - Tharp stated that since the last discussion on this, several
issues have arisen, one being that they would eliminate most of the profitable
farm land that they have, if they were to put in this grass runway. He
continued, stating that if the Members decide to proceed with this runway, it
would not be until the spring of2008. This would give them time to discuss
the impact with those involved. Rick Mascari spoke to the Members
regarding this, stating that there is a very low percentage of pilots who would
use this strip. He questioned the expense of creating this runway, versus
opening up 18-36 again, which he feels would be a much more usable runway.
Horan stated that he would like to continue looking into this issue, with
perhaps another location working better. The issue of the ASOS location was
also discussed and how this plays into the location of runways. (TAPE
ENDS) The discussion continued with Members discussing the southern
portion of the Airport property and how they want to handle the development
ofthis area. Staley asked Tharp to point out the areas that are farmable now
and what they would lose by adding a grass runway. The discussion turned to
the history of various runways.
D. Jet Air Management Agreement - Hartwig stated that he has discussed this
agreement with both Philip and Harrel. Rettig asked if this agreement would
begin in January and run for a year. Hartwig stated that the Members need to
decide if they want the agreement to run on a calendar year or the fiscal year.
Rettig moved to accept the Management Agreement as written; seconded
by Horan. Discussion then continued, with Dulek noting that the Risk
Manager will have to give approval on this agreement, as well. Staley moved
to amend the motion to state, "Pending approval by the Iowa City Risk
Manager, that Item 5 is acceptable." Seconded by Farris. Carried 5-0.
Hartwig stated that they now need to vote on Rettig's motion. Motion
carried 5-0.
E. Parking Policy
a. Consider a Resolution adopting Parking Policy - Staley asked for
clarification on the actual Resolution, stating that in one part it says
"Iowa City Municipal Parking Policy," and in another it states "Iowa
City Municipal Airport Parking Policy." He asked if they were
adopting the City's parking policy. Members agreed that it would be
the "Iowa City Municipal Airport" policy. Members asked Tharp
questions regarding his research into what other airports do in regards
to parking policies. The discussion continued, with Rettig asking
various questions about how this policy will be implemented, and
stating that they need to work on the signage somewhat. Tharp also
discussed long-term parking issues with the Members. Changes to the
parking policy were discussed at length, with Members deciding that
anybody parking for more than 14 days is to park in long-term
parking, and not in front of the terminal; and also, the Airport needs to
Airport Commission
December 14,2006
Page 5 of7
give permission to the person wanting to leave a vehicle that length of
time. Next, various wording for the signage was discussed by the
Commission.
(return to Item B - Aviation Commerce Park)
F. Janitorial Services - Farris spoke to the Members regarding the submitted
proposal. He stated that they had three proposals submitted, and that the
decision was made to stay with Midwest. He explained some of the additional
items in the proposal that are not currently being done. Tharp fielded
Members' questions regarding this proposal and what currently takes place, as
well. Rettig asked questions regarding the budget and this increase in
janitorial service. (TAPE ENDS) Members continued to ask questions
regarding the cleaning of various areas within the Airport. Rettig stated that
she feels all areas that are the Airport's responsibility should be cleaned and
maintained in this agreement.
a. Consider a resolution accepting the proposal submitted by
Midwest Janitorial Services for janitorial services at the Iowa City
Municipal Airport - Rettig moved to consider Resolution A06-30
accepting the proposal submitted by Midwest Janitorial Services-
pending clarification of the typographical error; seconded by
Staley. Carried 5-0.
G. Airport Operations: Strategic Plan-Implementation; Budget; and Airport
Management - In regards to the Strategic Plan, Hartwig acknowledged the
work of Tharp and Farris on the newsletter, and stated that the City Manager
commented favorably on this.
In regards to the Budget, Rettig asked where they are in the FY08 Budget
process. Tharp noted that he and Hartwig met with the City Manager last
month on this. Hartwig stated that they explained why they are requesting
what they are, and that next will be a City Council meeting where all of the
Commissions and Boards meet with the Council to explain their budget
requests.
a. 2006 Annual Report - Rettig stated that she has a suggestion for an
addition to this report. A brief discussion ensued, with Rettig stating
she would read through it again and make any additional suggestion.
H. Subcommittees' Reports - Farris stated that he has not been able to do
anything further on the viewing area project, but hopes to have some
information for the Members in the next few meetings. Hartwig noted that he
needs to talk to Parks and Rec about this area, as well.
I. FBO Staff Report - Hartwig noted that this is an opportunity for Jet Air to
address the Commission. Woolford spoke to the Members regarding the self-
Airport Commission
December 14, 2006
Page 6 of7
serve pump and the problems they have with it. He stated that they need to
upgrade this pump, and he briefly explained the advantages ofthis. Woolford
stated that a new dispenser would be able to handle both A vgas, which was
currently provided and Jet fuel, should the Commission want to have a self-
service Jet fuel dispenser. A discussion ensued, with Members questioning
the cost for this replacement. Rettig suggested that they look into grant
funding for this project. (TAPE ENDS)
COMMISSION MEMBERS' REPORTS - Hartwig stated that he received a letter
inviting them to the opening of the Mormon Trek extension this coming week. He stated
that anyone interested is welcome to join him at the intersection of Dane Road and
Mormon Trek for the ribbon cutting. Rettig stated that she would try to make this.
Horan stated that he shared some photos with Hughes on the grading project and would
do so with the Commission, as well. Farris thanked Tharp his work putting the
newsletter together.
STAFF REPORT - None.
SET NEXT REGULAR MEETING FOR: January 11, 2007 at 5:45 P.M.
ADJOURN - Meeting adjourned at 7:56 P.M.
Chairperson
Date
Airport Commission
December 14, 2006
Page 7 of7
Airport Commission
ATTENDANCE RECORD
YEAR 2006
(Meetin2 Dat e)
TERM 1/12 2/9 3/9 4/13 5/1 5111 5/31 6/8 6/16 6/23 6/27 7/13
NAME EXP.
Daniel Clay 3/1/08 -- --- -- --- --- --- --- --- -- -- --- ---
Randy Hartwig 3/1/09 X X X X X X X X X OlE X X
Greg Farris 3/1/07 0 X X X X X X X X X DIE DIE
John Staley 3/1/06 X X X X X X DIE X X DIE X X
Howard Horan 311/08 X X X X X X X X X X X X
Janelle Rettig 3/1/12 --- --- X X X X X X X X X X
7/27 8110 9/14 9/18 10/12 11/9 12/14
.............
Randy Hartwig 3/1/09 X X X X X X X
Greg Farris 311/07 DIE X X X X X X
John Staley 3/1/10 X X X X X X X
Howard Horan 3/1/08 X X X X X X X
Janelle Rettig 3/1/12 DIE X X X X X X
KEY: X = Present
o = Absent
DIE = Absent/Excused
NM = No meeting
-- ~ Not a Member
-_._--~-~.~.__._--------~----_._----'---_._._-_._-----_."'_.._------_._._-------_.-.._.~----_._---_..__._----.,'-
c::
MINUTES
Youth Advisory Commission
December 6,2006 -7:00 P.M.
Lobby Conference Room, City Hall
FINAL
Call to order: Meeting called to order at 7:00 P.M.
Members Present: Ziegenhorn, Keranen, Stubbers, Nelson, Kamps, Subramanian
Excused Members: Bleam
Others Present: City Council Liaison Correia, City Clerk Karr, Members of Teens
Against Alcohol and Drugs (TAAD), commission members as of 1/1/07 Lin Weeks and
David Segar
Approve minutes:
Moved by Subramanian to approve the minutes from the previous meeting, seconded by
Stubbers. Approved unanimously 6-0.
Motion to support Late Nil!ht Bus Service:
Baeth was absent and thus unable to present additional numbers and statistics. No
motion was made at this time. It was determined that he would be invited to the next
meeting.
Summer of the Arts Update (Keranen & Subramanian):
Keranen said that it was important to commit to a country for the Global Village as soon
as possible. Kits are available for certain countries that will help with the project.
Keranen proposed choosing a country that has a kit already made. Subramanian
proposed choosing Ghana, as a kit was available. All members expressed interest in
Ghana and Karr said that she would notify Deb Greene (who is in charge of the Global
Village). Kamps questioned whether or not she and Subramanian would stay involved
with the project, as their terms expired on 12/31/06. Correia said she would like for them
to stay involved. A sub-committee will be created to work on the project in January
2007. A budget and required materials will need to be prepared by March. Keranen and
Subramanian said they would attempt to contact local people from Ghana.
Discussion ofbudl!et requests FY08 (Julv 2007-June 2008) (Correia):
Correia brought up several projects that Y AC could pursue. These included setting up a
recycling program at the youth sports parks and hosting a youth leadership day in 2008 or
2009. Karr suggested including money for the Global Village in the budget in order to
buy food and craft materials. Keranen suggested an alcohol awareness campaign.
Keranen also mentioned Bleam's idea of mini grants for local students who want to do a
youth-lead community project on their own. Correia also proposed a multi-generational,
Youth Advisory Commission Minutes
December 6, 2006
Page 2
alcohol free, social event. Also proposed was a scholarship for high school students who
choose to stay in Iowa for college, money for the proposed Summer of the Arts film
festival, a volunteer fair, and money for the webmaster (for creating the Y AC website).
It was decided not to request funds for an alcohol awareness campaign for an alcohol free
event after TAAD's presentation later in the meeting (see this section ofthe minutes).
After much discussion, it was determined that the following budget request would be
submitted to the City Council for consideration:
$3,000 -Mini Grants
$ 500 - Global Village
$ 200 - Website
$3,700
Update on website (Nelson & Kamps):
At the time of the meeting, Bleam had not submitted a picture for the website, but it was
decided by the commission that the website would go live as soon as possible. The video
prepared for the Youth Civic Engagement Policy Forum would be added at a later date.
October 4th Public Input Session / Focused Discussion Wrap Up:
Teens Against Alcohol and Drugs presented a power point about their newly formed City
High School club. Several of their members had attended the 10/4/06 public forum
meeting. They have received a federal grant of $1 00,000 and wish to spend the money
on a media campaign against the use of alcohol and drugs among drugs. Because they do
not need additional funding from Y AC and are already pursuing activities that Y AC had
considered, the commission decided not to request funding for alcohol and drug related
activities. The Commission instead decided to work with T AAD if they needed any
assistance (Keranen proposed working with the club on an event). Ziegenhorn, a City
High Student, volunteered to be the Y AC liaison to TAAD.
View video prepared for Youth Civic EDl!al!ement Policv Forum:
A video featuring Keranen and Subramanian was viewed. This video was about how
Y AC was formed and was presented at the Youth Civic Engagement Policy Forum
earlier in the year in Des Moines. The video will be added to the website.
Public Discussion:
The new members of the commission were introduced. David Segar and Lin Weeks will
begin their terms on January 1, 2007.
~._-~------_._--_._----------_.~---'---"-~------~--
Youth Advisory Commission Minutes
December 6, 2006
Page 3
Announcements / Invitations
Subramanian proposed that meetings be more frequent so that the commission could
move faster, have more momentum, and have shorter meetings, instead of one long
Commission meeting. Correia said that this problem could be solved by the formation of
more subcommittees. Karr said that the meeting schedule would be discussed at the first
meeting of the new year. Subramanian and Kamps received certificates of service. Their
terms expire on 12/31/06.
The next meeting was scheduled for January 17, 2007 at 7:00 P.M.
Keranen moved to adjourn the meeting. Stubbers seconded this motion and it was carried
unanimously, 6-0.
Meeting was adjourned at 8:55 P.M.
Minutes prepared and submitted by Ziegenhorn.
ATTENDANCE RECORD
I YEAR 2006
I
(Meetine Date)
TERM 3/23 3/30 4/13 4/20 5/25 6/14 7/10 8/14 9/6 10/4 11/1 12/6
NAME EXP.
Audrey 12/31/07 X X X X X X X X X X X x
i Keranen
Sarah 12/31/07 X X X OlE OlE X X X X OlE X X
I Ziel!enhorn
I Subha 12/31/06 X X X X X X OlE X X X OlE X
Subramanian
I Elyse 12/31/06 OlE X X X X X OlE X X X OlE X
Abboud
I Kamns
Maison 12/31/07 X X X OlE OlE OlE 0 OlE X X X OlE
Bleam
Jacqueline 12/31/07 X X X X X X X OlE X OlE X X
Stubbers
Michael 12/31/06 X X X X X X OlE X X X X X
I Nelson
I
KEY: X = Present
o = Absent
OlE = Absent/Excused
NM = No meeting
i --- = Not a Member
I
I
I