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Home My WebLink About2007-01-30 Council minutes I ~ I -,...= -~... !~w;!:~ -.;:;::..... """'~ ......~ CITY OF IOWA CITY MEMORANDUM Date: February 6, 2007 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 30, 2007, 6:30 PM in Emma J. Harvat Hall Council: Bailey, Champion, Correia, Elliott, O'Donnell, Vanderhoef, Wilburn UISG Rep: Volland Staff: Atkins, Helling, O'Malley, Karr, Lewis, Mansfield Tapes: 07-14, Side 2; 07-15 & 07-16, Both Sides (A complete transcription is available in the City Clerk's Office) RESERVE POSITION/GENERAL FUND The City Manager distributed a chart of General Fund reserves and used an overhead to outline the 9 year history of actual audited numbers showing growth and fund balances; growth and expenditures; and compared to the current budget proposal. Finance Director O'Malley and Budget Analyst Mansfield present for discussion. BUDGET OVERVIEW Senior Center / Parks & Recreation Mayor Wilburn summarized a meeting with the City Manager on the Council request regarding possible cost savings of sharing resources. The Mayor and City Manager recommended a six member committee be formed made up of the Chair of the Parks & Recreation Commission and Senior Center Commission, the department head of the Parks & Recreation and Senior Center, and one Commission member from each Commission; they start meeting within the next two to three weeks; to prepare a report to Council outlining potential areas where they can share resources and save money both in services and staff to be received this summer. It was suggested that quarterly updates be provided to Council as well. Majority of Council agreed with the proposal and directed the City Manager to proceed. Fire Station # 4 Mayor Wilburn suggested, for a transition period only (until funding source for hiring full time fire fighters is identified), consider staffing the fourth fire station with para-professionals or volunteers incorporated with professional full time fire fighters. After discussion a majority of Council requested the staff provide a figure to move ahead on construction design in FY08; explore regionalism similar to what is being done with the Joint Communications Center; requested a memo from the Fire Chief regarding use of para-professionals and options in Fire . Station # 4; schedule future work session to discuss other funding sources including the one cent sales tax. --_.._--~-------"'..'------- _._-_._-~_..._-_..__.~-_. ._._._..~-_._.__.._._.,_...__. -----_.,.~~_._._"'_.,..,--_. -------.-----.----.-----.. Council Work Session January 30, 2007 Page 2 Communitv Events Fundinq Majority agreed to the following: All Iowa New Horizon's Band Extravaganza - $ Child Appreciation Day- Conner Center ADA Celebration - Earth Expo - Ralston Creek .Fair & Flea Market - Field to Famil~ - (dedicated to Culinary Walk event) Hancher's 35' Anniversary Gift to Iowa - (recognition of in-kind support; explore transit shuttle) Iowa City Community String Orchestra Irving B Weber Day (provide info) Johnson County Historical Society Jaycees' 4'h of July Fireworks Nachte Raho Riverside Theatre Summer of the Arts 250 o 972 o 1,000 500 7,500 $ 300 3,000 4,000 7,500 o 3,000 50.000 78,022 Majority of Council requested that all City funded events work with the City Recycling Coordinator to promote recycling; City policy to fund recognized non-profit organizations and communicate that Council encourages collaborative efforts among groups; and require a report to Council after the event. Youth Advisory Commission 2,500 (Global Village $500; Website $500; Mini-grants $1500) Aid to Aqencies Mayor Wilburn stated he had a conflict of interest and would be not be participating in the discussion. Mayor Pro tem Bailey presiding and noted the hand out regarding Shelter House ad STAR funding. Majority agreed to proceed with the recommendation as presented. Caoitallmorovements Plan Mayor Wilburn now presiding. Majority agreed with the following changes and/or additions: 1. Include an item for the joint communications center; and that the amount reflect the City share only 2. Burlington Street Median Project (page C-6) - include bike traffic and explore designated bike route 3. Dubuque & Church Street / Left Turn Bays (page C-7) - schedule for further discussion but leave appropriated money into the hearing notice 4. First Avenue / Iowa Interstate Railroad Crossing Improvements (page C-8) - agreed to proceed only when federal monies are available 5. Pedestrian Bridge / Rocky Shore Drive to Peninsula (page C-12) - moved to FY11 Council Work Session January 30, 2007 Page 2 Communitv Events Fundina Majori agreed to the following: All 10 New Horizon's Band Extravaganza - $ Child A reciation Day - Conner C ter ADA Celebration - Earth Expo Ralston Creek air & Flea Market- Field to Famil~ - dedicated to Culinary Walk event) Hancher's 35t Ann ersary Gift to Iowa - (recognition of in- 'nd support; explore transit shuttle) Iowa City Community ing Orchestra Irving B Weber Day (pr vide info) Johnson County Historical ociety Jaycees' 4th of July Firework Nachte Raho Riverside Theatre Summer of the Arts I 250 o 97 o 1 00 500 7,500 $ 300 3,000 4,000 7,500 o 3,000 50.000 78,022 Majority of Council requested that all City fu ded e nts work with the City Recycling Coordinator to promote recycling; City policy fu d recognized non-profit organizations and communicate that Council encourages collabor Ive efforts among groups; and require a report to Council after the event. Youth Advisory Commission (Global Village $500; Website $5 2,500 Aid to Aaencies Mayor Wilburn stated he had a confl' t of interest and woul be not be participating in the discussion. Mayor Pro tem Bailey residing and noted the h d out regarding Shelter House ad STAR funding. Majority agreed t proceed with the recommen ation as presented, CaDitallmDrovements Plan Mayor Wilburn now presidin . Majority agreed with the following ch gesand/or additions: 1. Include an item for t e joint communications center; and that t e amount reflect the City share only 2. Burlington Stree Median Project (page C-6) - include bike traffic a explore designated bike route 3. urch Street / Left Turn Bays (page C-7) - schedule for fur\her discussion ropriated money into the hearing notice . 4. First Aven e / Iowa Interstate Railroad Crossing Improvements (page C-8) - agreed to proceed nly when federal monies are available ' ian Bridge / Rocky Shore Drive to Peninsula (page C-12) - moved to FY11 Council Work Session January 30, 2007 Page 3 6. Sand Lake Recreational Area (page C-13) - agreed to proceed only with grant money 7. Add Napoleon Park Rest Rooms (Unfunded # 65) 8. Schedule Ass!. Transportation Planner Yapp for a discussion on strategy, philosophy, maps and signage of trail development in the City (unfunded # 36 and # 40) 9. Add construction drawings for Fire Station # 4 The City Manager reported that after the budget is finalized he would be providing information on transit service changes. HANDOUTS DISTRIBUTED: Correspondence regarding FY08 budget requests: ~ Summer of the Arts - Donald G. Thompson; Dennis Green; Dirk Keller ~ Shelter House - Fr. Kenneth Kunz; John McKinstry; Claire Ashman ~ Child Appreciation Dav - Andrew Epstein & Jennifer New; Cathy Wilkie; Theresa Carbrey; Kristen Dolgos ~ NE Fire Station - Dennis Kietel ~ Brick Streets - Helen Burford ~ Gilbert Street Improvements (Hwv 6) - Brett Bauer ~ First Avenue Railroad Crossina - William Keating ~ Rockv Shore/Peninsula Pedestrian Bridae - Steve Goetzelman; Kevin Henriksen; Johnson County Dog Park Action Committee; Claire Sponsler; Kyle and Diana Von Stein; Mara and Rockne Cole; Cody Gieselman; Judith Pascoe; Jeanette Carter; Perry Howell; Kathleen Janz ~ Airport - Airport Commission 2006 Annual Report ~ Memo from Council subcommittee regarding FY08 Shelter House and STAR program funding ~ General Fund Reserve Chart distributed by City Manager (and used as overhead) ~ Budget Summary 2008-2010 Proposed Financial Plan SCHEDULE Council agreed to the following changes in their schedule: FEBRUARY Monday, 5, Work Session, 6:30 PM Tuesday, 6, Formal, 7:00 PM Monday, 19, HOLIDAY Tuesday, 20, Special Work Session, 5:30 PM and Regular Formal, 7:00 PM Council Work Session January 30, 2007 Page 4 MARCH Monday, 5, Work Session, 6:30 PM Tuesday, 6, Formal, 7:00 PM Monday, 19, Work Session, 6:30 PM Tuesday, 20, Formal, 7:00 PM APRIL Monday, 2, Work Session, 6:30 PM Tuesday, 3, Formal, 7:00 PM Monday, 16, Work Session, 5:30 PM and Special Formal, 7:00 PM Tuesday, 17, Formal RESCHEDULED to previous day MAY Monday, April 30, Work Session, 6:30 PM Tuesday, 1, Formal, 7:00 PM Monday, 14, Work Session, 6:30 PM Tuesday, 15, Formal, 7:00 PM JUNE Monday, 4, Work Session, 6:30 PM Tuesday, 5, Formal, 7:00 PM Monday, 18, Work Session, 6:30 PM Tuesday, 19, Formal, 7:00 PM JULY Monday, 9, Special Work Session, 6:30 PM Tuesday, 10, Special Formal, 7:00 PM Monday, 23, Special Work Session, 6:30 PM Tuesday, 24, Special Formal, 7:00 PM AUGUST Monday, 20, Work Session, 6:30 PM Tuesday, 21, Formal, 7:00 PM STAFF ACTION: Confirming memo included in February 1 information packet. (Karr) Meeting adjourned 10:20 PM.