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HomeMy WebLinkAbout2007-02-15 Info Packet J = 1 ~~~~~'t -..;:;..... -.r'i.\Ti- ......_ r ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET February 15, 2007 FEBRUARY 20 SPECIAL WORK SESSION ITEMS IP1 City Council Meetings and Work Session Agendas IP2 Memorandum from the Community Development Coordinator: Placement of CDBG/HOME assisted owner-occupied homes IP3 Memorandum from the Director of Parks and Recreation: Parks and Recreation Master Plan MISCELLANEOUS IP4 Memorandum from the Assistant Director PCD and the JCCOG Traffic Engineering Planner: Proposed reconstruction of the intersection of Dubuque Street and Church Street IPS Letter from the Neighborhood Council of Iowa City to the Iowa City Community School District Board of Directors: Use of Program for Improving Neighborhoods (PIN) grants for funding of school projects IP6 Memorandum from the Housing Administrator: Update on the Iowa City Housing Authority Admission Preference Changes IP7 East Central Iowa Council of Governments Board Meeting January 25, 2007 [submitted by Council Member Dee Vanderhoef] IPS Overview of the President's FYOS Budget from NLC [submitted by Council Member Dee Vanderhoef] IP9 Approved Minutes: Economic Development Committee: January 23, 2007 PRELIMINARY/DRAFT MINUTES IP10 Public Art Advisory Committee: February 1,2007 IP11 Deer Task Force: February 6, 2007 IP12 Housing and Community Development: January 18, 2007 I;:; 1 :;",,=...~... ,t~~~'"I.~ --=..~ ....." ---..;.... CiTY OF IOWA (ITY City Council Meeting Schedule and Work Session Agendas I U,pOt I February 15, 2007 www.icgov.org . MONDAY,FEBRUARY19 Presidents' Day - Offices Closed Emma J. Harval Hall . TUESDAY, FEBRUARY 20 5:30p Special Council Work Session . Planning and Zoning Items . Habitat/Housing Fellowship/Owner-Occupied No Dinner . Council Appointments . Parks and Recreation Master Plan . Agenda Items . Council Time . Schedule of Pending Discussion Items Emma J. Harval Hall 7:00p Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, MARCH 5 Emma J. Harval Hall 6:30p City Conference Board Meeting Council Work Session . TUESDAY, MARCH 6 7:00p Formal Council Meeting Emma J. Harval Hall . MONDAY, MARCH 19 6:30p Council Work Session Emma J. Harval Hall . TUESDAY, MARCH 20 7:00p Formal Council Meeting Emma J, Harval Hall . MONDAY,APRIL 2 6:30p Council Work Session Emma J. Harval Hall . TUESDAY, APRIL 3 7:00p Formal Council Meeting Emma J. Harval Hall . WEDNESDAY, APRIL 11 4:30p Joint Meeting North Liberty . MONDAY, APRIL 16 5:30p Work Session 7:00p Special Formal Council Meeting Emma J. Harval Hall . TUESDAY, APRIL 17 Formal RESCHEDULED to previous day Emma J. Harval Hall City of Iowa City. ~ MEMORANDUM Date: February 13, 2007 To: City Council _.~ Steve Long, Community Development Coordinato~ From: Re: Placement of CDBG/HOME assisted owner-occupied homes At your February 20 informal meeting we would like clarification from the Council on your "policy" regarding the location of affordable CDBG/HOME assisted housing. The Housing and Community Development Commission, applicants for CDBG and HOME funds and City staff use the information stated in the CDBG/HOME Applicant Guide as a guide when reviewing and funding CDBG/HOME proposals. The FY07 CDBG/HOME Applicant Guide states on page 13 that "one of the City's goals is to encourage the distribution of housing and residential facilities (e.g. permanent housing - rental and homeownership, transitional housing, homeless shelters and special needs housing). On November 14, 2005 the City Council reached consensus on identifying areas of the community where the development of assisted housing would be encouraged." A map showing the encouraged areas is attached to this memo. Often, the locations of proposed affordable housing projects are not identified on the CDBG/HOME application because of the time constraints involved with the purchase of real estate. The application process begins in January of each year, HCDC makes a recommendation in March, City Council approves the projects in April or May and the funds become available in July. For obvious reasons, it is uncommon that a site has been secured during the process since most sellers do not want to tie up their lots or homes for that long of a time period. We have received proposals from two non-profit housing developers to acquire lots to construct affordable owner-occupied homes. The proposed lots are located in Census Tract 18 (south of Highway 6) which is not identified on the attached map as an area for additional affordable housing opportunities. Clarification is needed in order for these and future projects to proceed. There is not a clear policy from the City in regards to the placement of "assisted" affordable housing. We understand that there is a preference by Council to place affordable rental and owner-occupied housing "scattered" throughout Iowa City. However, we are not clear as to what triggers a review by City Council. Thank you for working to clarify this issue. ) rJ ~~ n ( . ~~ j ~ ~ ~ ",(j) ~~~ ~ ~ ~ /~ 4b '~~ ~~ ~ ~~ 'i __ ~ i2 ... ::t '/ ' t::: n . ~ - - _~ e~ y I I~ ~h_ ~ ~ r:N ~ ~~~~-I-- ,- !lo' '/'7."/::>S I (j) ~ ?-::; ~ ~ - /, ~ ~ ~-- 1 ~ (--- ,/ ~ '/ 'i; :~ Ie ~rll. ~ ~" iiil _ 'h I;~,%'-LO .{l~ ~~, ,^,' ~ ~\ ~ ~ VIr/V ~ L-N-,~;J6_ 1'------. /" I IISh._- 1''1,;- CD y / _ 1 ~ . ~ N ,,'~ TI lJi[ t" \'" ~ I ~ ,C2>'lU~, I !ill ' ... .~:::. I I ,A ~~ 1:/ "::t:=r - -.;:; J II ,( ll~~-~ - FY07Location Map ,\ -.. -. - Iowa City - City Council ) L r- No...."'" 14, 200S i-' l!3 r' I ~ Areas identified for additional ~-- ---, -.! II affordable housing opportunities I , ~ \-- ~ Iowa Valley ~ Habitat " " for Humanity" "the ex_Is building" 2401 Scott Blvd. Iowa City, IA. 52240 ph 319.337.8949 fax 319.354.3527 www.lvhfh.org February 8, 2007 To: City Council members Re: Review of homeowners hip sites with Habitat for Humanity Dear Council Members: We would like to review with you at your next work session the proposed purchase of building lots for Iowa Valley Habitat for Humanity utilizing FY07 CDBG/HOME money. All building lots would be for home ownership that will bring long-term stability to the neighborhood. The first home to be built with the proposed lots would be under the sponsorship of the Iowa City Realtors Association to celebrate the construction of our 50th home. We are also looking at partnering with others in making at least one of these lots a demonstration project for energy conservation. This request to appear before you is to comply with the section on page 13 of the FY07 CDBG/HOME guide from November 2005. A map of the proposed lot purchases will be presented at the meeting. Thank you for considering this request. Sincerely, ~ 1 / / A .. 1==-1'+ . ~.( ,. , '-Mark Patton / Executive Director _._-~-------_._--------"----_._~---------- IP3 city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: City Council FROM: Terry Trueblood, Parks and Recreation Director DATE: February 6, 2007 RE: Parks and Recreation Master Plan As you know, for the past several years the development of a comprehensive parks, recreation and trails master plan has been a high priority of the Parks and Recreation Commission. After failing to receive appropriated funds for this on more than one occasion, the Commission voted unanimously to support the use of Parkland Acquisition Funds for this purpose, pending Council approval. The first such approval given by the Council was by consensus at the January, 2003 annual meeting where the Council hears from the various City boards and commissions. Subsequent to that time, however, the undertaking of the master plan was delayed due to the fact that Parkland Acquisition Funds were diverted to supplement other facets of the City budget. After considering this, the Commission voted unanimously to recommend the utilization of the remaining Parkland Acquisition Funds to proceed with the master plan process. Unfortunately, it was determined that the remaining, uncommitted funds were not sufficient to pay for a master plan at that time. For a variety of reasons, the plan has been "on-again-off-again" for the past three years, but has remained a very high priority of the Parks and Recreation Commission. During the process we did make contact with Coralville, North Liberty and the County Conservation Board to see if there was any interest in a collaborative effort. In each case, they declined to participate. The estimated cost for this is $75,000 to $80,000 and is appropriated in the FY07 budget with the funding source being Parkland Acquisition Funds, which now has a balance of $195,000. . To bring you up to speed, we recently advertised for interested firms to submit "statements of qualifications" for this project. We received "SOQ's" from nine firms, coming from six different states, so we think we're off to a good start. We have a seven- member committee reviewing the qualifications, and will invite a select number to come to Iowa City for interviews. We anticipate a selection by early spring, with a community- wide survey and a series of public-input meetings to begin within a few weeks after the firm is hired and a contract is approved by Council. I will be attending your February 20th work session to answer any questions you might have. ~~ -----~_.__.__.__._._------~--_._---~----_._-----~--------------_.._.~.~,- I ~ 1 :::;~-a:iiat... ~~~j!:~ ~... ~""'~ .....~ CITY OF IOWA CITY~ MEMORANDUM Date: February 8, 2007 From: City Council Jeff Davidson, Assistant Director, PCD?PI /Aid" Anissa Williams, JCCOG Traffic Engineering Planner(lf" Proposed reconstruction of the intersection of Dubuque Street and Church Street To: Re: At a recent Capital Improvements Program work session, questions were raised about the concept plan for reconstructing the intersection of Dubuque Street and Church Street. Tentative plans call for this reconstruction to consist of adding left turn lanes on both the north and south approaches of Dubuque Street, as well as overall geometric improvement of the intersection. This would allow protected left turns on Dubuque Street, and make it easier for buses to navigate through the intersection. This project has been allocated $400,000 in STP funds through JCCOG, and it has been identified as a high priority by the University of Iowa because of the existing difficulty for CAMBUS turning movements. You raised two specific questions in terms of why the intersection could not remain in its existing configuration: (1) can the two inside lanes on Dubuque Street be designated left turn lanes with all through and right turning volume using the outside lanes; and (2) can the traffic signal be split-phased to allow protected left turns on Dubuque Street, such as occurs for north-south movements at the intersection of Gilbert Street and Kirkwood Avenue? In terms of designating the interior lanes on Dubuque Street left turn only, if this were done with only permitted left turns allowed, the southbound left turn movement would be at Level of Service E and eastbound Church Street would become Level of Service F. "Level of Service" is a measurement of vehicle delay that is rated from A to F. Level of Service of D or better is considered acceptable; Levels of Service E and F are considered to have excessive vehicle delay and in need of improvement. Intersections operating with poor Levels of Service cause traffic to cut through adjacent neighborhood streets to avoid the congested intersection. This already occurs in the Northside neighborhood with vehicles cutting through Gilbert Street and Kimball Road to avoid the Dubuque/Church intersection. Gilbert Street north of Market Street is classified as a local residential street. Adding protected left turn phases to Dubuque Street under this scenario degraded the intersection even further, with additional delay to through traffic from the protected left turn phases. In terms of split-phasing the traffic signal at the intersection, we performed an analysis using year 2000 volumes. Delay increased from Level of Service C to Level of Service E eastbound, and from Level of Service B to Level of Service D northbound. We anticipate that 2006 volumes would show even worse Levels of Service and certainly future volumes would be at unacceptable Levels of Service. Split-phasing a traffic signal introduces too much delay to an intersection with the volume of Dubuque/Church, and should only be used if there is no other alternative physically possible. In reaching a decision on the reconstruction of this intersection, we ask that you bear in mind that we are planning a 30-year improvement. The preceding analysis uses volumes from 2000 and 2006, and we would anticipate significant additional delay as volumes increase over the next 30 years. It is also necessary to expand the geometry of this intersection to facilitate bus turning movements. At the present time bus movements can create gridlocked conditions because of the tight intersection geometry. Dubuque Street is the major arterial corridor into and out of Iowa City from Interstate 80. The improvement of the Foster Road intersection which has already occurred, together with the planned improvements to Park Road and Church Street, will enable this major corridor to operate with reduced delay levels that should minimize the amount of cut through traffic through the Northside neighborhood. Let us know if you have any questions. cc: Steve Atkins, City Manager Karin Franklin, Planning and Community Development Director Rick Fosse, Public Works Director Ron Knoche, City Engineer Marcia Klingaman, Neighborhood Services Coordinator jccogadm/memos/jd-dubchurch. into doc 2 NEIGHBORHOOD COUNCIL OF lOW A CITY City Hall, 410 E. Washington Street, Iowa City, IA 52240 Iowa City Community School District Board of Directors 509 S. Dubuque Street Iowa City, Iowa 52240 February 9, 2007 Re: Use of Program for Improving Neighborhoods (PIN) grants for funding of school projects Dear Members of the Iowa City Community School District Board of Directors, Annually, the City of Iowa City provides $15,000 in General Fund money to fund the Program for Improving Neighborhoods. These grants have been used for a wide variety of projects, by numerous neighborhoods, to improve the quality of life in Iowa City neighborhoods (see attached information). Applications for these grants, by the neighborhoods, are submitted to the Neighborhood Council, which consists of 38 organized Iowa City neighborhoods. This Council determines the recipients of the grants and how much they should receive, and sends these recommendations to the City Council for their consideration. As the total annual PIN grant fund is $15,000 and an average of 6-8 applications are received, it is often necessary for the amounts awarded to the neighborhoods to be scaled back in order to support all of the worthy projects presented. The maximum allowable individual grant to a neighborhood is $5,000 but this is often not given due to the number of projects submitted. As you may know, since 1995 several ICCSD elementary schools have received grants totaling $36,666 (often for the maximum $5,000 amount) from the PIN program, for improvements to elementary school playgrounds/trails/landscaping (see items in BOLD on attached information). These grant applications are often a coordinated effort between the school's PT AIPTO and the relevant neighborhood association. In the past, the Neighborhood Council has recommended funding of these grants because the school playground area is sometimes the only public open play space available in the area, so therefore it ultimately enhances the quality of life in the neighborhood. The grant requests are also funded because the Neighborhood Council realizes that the burden of buying playground equipment has often fallen on the parents of the school. However, the original intent of these grants was to enhance the City's neighborhoods directly not indirectly through the schools. r::J For this reason, both the Iowa City City Council and the Parks and Recreation Commission members have questioned this use of City funds for school playground improvements. We, the Neighborhood Council, are also concerned about the limited PIN grant funds being used for these school projects. That money, usually only a small part of a playground renovation, could make a huge impact on small neighborhood projects, for which there is often no other ready source of funding. In addition, we note with some surprise that, by not funding playgrounds directly the school district is not stepping up to support its own emphasis on lifelong fitness habits and physical education. Our hope is that the ICCSD consider revisiting their policy on playground equipment so that it becomes, at least in part, the financial responsibility of the ICCSD rather than of the school PTO/PT As. This would ease the burden of raising this money by parents, and enable the PIN grants to be used, as intended, for projects directly targeting the neighborhoods. In particular, we suggest that when new schools are being considered that their budgets automatically include funds for necessary playground equipment. In addition, we believe that playgrounds and their equipment should be considered as integral structural entities of schools and that the budgeting of the funds that would be received if the one- cent tax were given voter approval should include current and future spending for all playground needs in the district. The Neighborhood Council will begin reviewing the 2008 PIN grant applications on March 8, 2007. It would be very helpful to receive a response from you regarding this letter prior to that date so that grant applications requesting funds to assist in school playground equipment can be properly evaluated. Please feel free to contact Michael Wright of the Northside Neighborhood Association at 358-9344 or Marcia Klingaman, Neighborhood Services Coordinator at 356-5237 if you should have any questions. Thank you. Sincerely, The Neighborhood Council of Iowa City Cc: Iowa City City Council Iowa City Park and Recreation Commission --------_._.,--,._--_.~,---"-------"--------"._._-----,,----.--------.----.-----.-,--------.-- ----- ._----_.,...............-..__.._-------~_._--_._-~- SUMMARY OF PROGRAM FOR IMPROVING NEIGHBORHOODS (PIN GRANT) 1995 - 2007 1995 NORTHSIDE TREES - PRESERVING OUR HERITAGE - Northside LONGFELLOW TREES - PRESERVING OUR HERITAGE - Longfellow TREES FOR WETLANDS - Grant Wood RALSTON CREEK RESTORATION PROJECT - Longfellow LEAD TESTING OF DRINKING WATER IN SELECTED HOMES - Longfellow TOILET RETROFIT PROGRAM - Longfellow SCOTT PARK IMPROVEMENT PROJECT - Friendship 1996 WELCOME TO THE PEPPERWOOD NEIGHBORHOOD - Pepperwood SANDUSKY SIDEWALK IMPROVEMENTS - Pepperwood TREES AND SHRUBS FOR THE PRAIRIE - Grant Wood SAFETY VILLAGE PLANTING - Grant Wood PARK IMPROVEMENTS FOR FAIRMEADOWS PARK - Grant Wood BIRD GARDEN - Grant Wood NATIONAL REGISTER NOMINATION OF EMMA HARVAT HOUSE - Northside SCOTT PARK IMPROVEMENT PROJECT - PHASE II - Friendship RALSTON CREEK TRAIL INFORMATION KIOSK AND BENCHES - Longfellow TREE, SHRUB AND PERENNIAL PLANTING - Longfellow LONGFELLOW TREES II - PRESERVING OUR HERITAGE - Longfellow ARCHITECTURAL/HISTORIC SITE SURVEY AND EVALUATION - Longfellow 1997 WEST HIGH WALKWAY - Ty'n Cae and SW Estates TREES FOR THE WETLAND - PHASE 2 - Grant Wood GRANTWOOD SIDEWALK REPLACEMENT - Grant Wood NORTH MARKET SQUARE IMPROVEMENTS - Northside LONGFELLOW TREES III - PRESERVING OUR HERITAGE - Longfellow LOWER SANDUSKY DRIVE TREE PLANTING PROJECT - Pepperwood 1998 LONGFELLOW TREES - Longfellow BACKYARD CONSERVATION - Longfellow BLOOD LEAD TESTING - Longfellow/Miller Orchard RALSTON CREEK TRAIL - Longfellow ALLEY RESURFACING -Longfellow PLAY EQUIPMENT - FAIRMEADOWS PARK - Grant Wood BENCH SWING - FAIRMEADOWS PARK - Grant Wood BALANCE WALK AND SIGN FOR FAIR MEADOWS PARK - Grant Wood SOUTH SIDE SANDUSKY SIDEWALK PROJECT - Pepperwood UPPER SANDUSKY DRIVE TREE PLANTING PROJECT - Pepperwood 1999 WETHERBY PARK PAVILION IMPROVEMENTS - Wetherby DRIVE-IN-SATURDAY-NIGHT - Wetherby WEST HIGH WALKWAY 11- Ty'n Cae/SW Estates KIWANIS PARK WILDFLOWERS - Ty'n Cae ALLEY RESURFACING - Longfellow BENTON STREET PARK SIDEWALK - Miller Orchard BENTON STREET PARK CONSULTING FEES - Miller Orchard 2000 COMPUTERS FOR KIDS - Wetherby Friends and Neighbors ALLEY GRAVEL RESURFACING - Longfellow SIDEWALK REPAIR - Longfellow BENTON STREET PARK IMPROVEMENTS - Miller Orchard LONGFELLOW TREES III - Longfellow GALWAY HILLS TREE PLANTING - Galway Hills 2001 SPRING LEAF I BRUSH PICK-UP - Longfellow SUMMIT STREET RAILROAD BRIDGE HISTORIC PLAQUE - Longfellow BULBS FOR ALL - Longfellow LONGFELLOW PLAYGROUND TODDLER SWING - Longfellow BE A GOOD NEIGHBOR- CLEAN UP PET POOP SIGN - Longfellow 2002 WETHERBY PARK TREES - Wetherby SATURDAY NIGHT DRIVE-IN -Wetherby RALSTON CREEK NATURE TRAIL RESURFACING AND DRAINAGE REPAIR - Longfellow WETHERBY PARK ENTRY SIGN AND KIOSK - Wetherby TAKE BACK THE NIGHT - Wetherby 2003 WETHERBY PARK BENCHES - Wetherby TAKE BACK THE NIGHT - Wetherby SATURDAY NIGHT DRIVE-IN - Wetherby NORTHSIDE NEIGHBORHOOD PACKET - Northside NATURAL VEGETATION RESTORATION - Longfellow ADDITIONAL SPLIT RAIL FENCING - Longfellow HOOVER ELEMENTARY SCHOOL PLAYGROUND - Bluffwood and Morningside COURT HILL PARK PLAYGROUND ENHANCEMENT PROJECT - Friendship GRASS SEEDING OF DEDICATED PARKLAND - Weeber/Harlocke 2004 SATURDAY NIGHT DRIVE-IN - Wetherby WETHERBY PARK BENCHES - Wetherby SIDEWALK REPAIR -Northside DEAD COUCH DAY - Northside PARKLAND BEAUTIFICATION - Northside MOVIES IN THE PARK- Neighborhood Council 2005 LONGFELLOW PLAYGROUND EQUIPMENT - Longfellow SUCCESS AFTER SCHOOL - Wetherby TREE INVENTORY, MAPPING AND REPLANTING PROJECT - Creekside PARKLAND BEAUTIFICATION - Northside NOMINATION TO THE NATION REGISTER OF HISTORIC PLACES - Melrose 2006 BROOKLAND PARK MASTER PLAN - Melrose WEBER SCHOOL PLAYGROUND - Southwest Estates HAPPY HOLLOW PLAYGROUND EQUIPMENT - Northside BENTON HILL PARK KICKOFF CELEBRATION - Miller Orchard STREET TREES - Galway Hills SATURDAY NIGHT DRIVE-IN - Wetherby 2007 COMPOSTING BINS FOR BACKYARD CONSERVATION - Longfellow MARY REIMAN COMMEMORATIVE PLAQUE- Galway Hills OAK GROVE PARK UPGRADE - Oak Grove PLAYGROUND EQUIPMENT, PHASE 11- LEMME SCHOOL - Washington Hills MOVIE NIGHTS - College Green HOME WEATHERIZING WORKSHOP - Longfellow BROOKLAND PARK RENOVATION CELEBRATION - Melrose GRANT WOOD PLAYGROUND - Wetherby 02-15-07 'P6 Phone: (319) 356.5400 FAX: (319) 356.5459 77)0: (319) 356-5404 Washington Street. Iowa Ciry . Iowa. 52240.1826 DATE: Thursday, February 15, 2007 TO: City Council FROM: Steven J. Rackis, Housing Administrator SUBJECT: Update on the Iowa City Housing Authority Admission Preference Changes On November 28, 2006, the Iowa City Housing Authority added a Residency Preference to our admission preferences for Public Housing and the Housing Choice Voucher programs. A "point- in-time" review, effective November 29,2006, showed 1,128 families (93% lease-up rate) were actively participating in the HCV program. A current "point-in-time" review, effective February 14,2007, shows 1,222 families (101 % lease-up rate) are participating in the HCV program. Please note these are just "point-in-time" comparisons. We cannot yet begin to compare Calendar Year 2007 (CY07) and Calendar Year 2006 (CY06) utilization rates. Once we receive our final Calendar Year 2007 budget from the Federal Department of Housing and Urban Development, we will be able to calculate our maximum utilization rate (if our HCV allocations will not support 100% utilization for a full 12 months) and more effectively compare CY07 to CY06 utilization. Where did our current participants live prior to admission? Johnson County State ofIowa State of Illinois All Other States =71% =11% = 14% =03% SRackis Page 1 2/15/2007 From Council Member Vanderhoef rm East Central Iowa Council of Governments Board Meetinf' Notice 1:00 P.M. January 25, 2007 ECICOG Offices 700 16th Street NE, Suite 301, Cedar Rapids, Iowa TEL 365-9941 FAX 365-9981 1.0 CALL TO ORDER .1 Recognition of Alternates .2 Public Discussion .3 Approval of Agenda 2.0 ROUTINE MATTERS -:r Approval of Minutes (November 16, 2006) .2 Budget Reports/Balance Sheets 3.0 COMMITTEE REPORTS .1 Nominating Committee .:. Election of Officers .2 Executive Committee .:. Approval of Minutes (December 28, 2006) .3 Personnel Committee .4 Budget Committee .:. Approval of FY08 Agency Budget .5 Transit Operators Group .6 Solid Waste Technical Advisory Committee 4.0 AGENCY REPORTS .1 Director's Report .:. Depository R.esolution .2 Community Development Report .3 Housing Report .4 Transportation Report .5 Solid Waste Report 5.0 OLD BUSINESS .1 Approval of Expenditures 6.0 NEW BUSINESS .1 Legislative Discussion 7.0 NEXT MEETING: February 22, 2007 ECICOG is the Region 10 planning agency serving local governments in the counties of Benton. Iowa, Johnson, Jones. Linn, and Washington. -'-'---'--"--'-'--'---'~'-'-"--'--_._-----'--_._----'---.---.---...-.....,,--.---.-.-...--------- MINUTES East Central Iowa Council of Governments Board Meeting 2:00 p.m. - November 16,2006 700 16th Street NE, Suite 301, Cedar Rapids, IA MEMBERS PRESENT David Vermedahl-Benton County Supervisor Ann Hearn-Linn County Citizen Larry Wilson-Johnson County Citizen Bill Daily-Benton County Citizen Gary Edwards-Iowa County Citizen Don Gray-Mayor of Central City James Houser-Linn County Supervisor Henry Herwig-Coralville City Council Linda Langston-Linn County Supervisor Randy Payne-Washington County Supervisor Pat Harney-Johnson County Supervisor Charles Montross-Iowa County Supervisor Alice DeRycke-Iowa County Supervisor Ed Raber-Washington County Citizen Justin Shields-Cedar Rapids City Council MEMBERS ABSENT Dee Vanderhoef-Iowa City City Council Richard Cicalo-Mayor of Washington Jennifer Fischer-Jones County Citizen Don Magdefrau-Benton County Citizen Dennis Hansen-Jones County Citizen Leo Cook-Jones County Supervisor ALTERNATES PRESENT Ross Wilburn-Mayor of Iowa City OTHER'S PRESENT Larry Pump, Larry Pump, CPA STAFF PRESENT Doug Elliott-Executive Director Gina Peters-Administrative Assistant Jennifer Ryan-Planner Chad Sands-Planner Lisa-Marie Garlich-Planner Lisa Treharne-Planner Robyn Jacobson-Planner Mary Rump-Planner Cary Stowe-Housing Specialist Dick Stater-Iowa Waste Exchange 1.0 CALL TO ORDER The meeting was called to order by Chairperson, David Vermedahl at 2:03 p.m. .1 Recognition of Alternates - None ;2 Public Discussion - None 1 .3 Approval of Agenda M/S/C (Montross/DeRycke) to approve the agenda. All ayes. 2.0 ROUTINE MATTERS .1 Approval of Minutes (October 26, 2006) M/S/C (Wilson/Harney) to approve the minutes as written. All ayes. .2 Budget ReportslBalance Sheets Elliott handed out and gave an overview of the October financial statements. M/S/C (Hearn/Langston) to receive and file the October [mandai statements for audit. All ayes. 3.0 AGENCY REPORTS .1 Director's Report Larry Pump presented the FY06 audil report to the board. A new comment in the report pertained to mileage reimbursement. As of January I, 2006, the federal reimbursement rate was $0.445 and ECICOG continued to pay $0.485 until May 30'h. Staff members will need to reimburse the agency for the difference. Discussion followed on the audit report. . M/S/C (Langston/Herwig) to accept the FY06 audit report. All ayes. Elliott told the board the legislative open house would be held on December 12th in Coralville. He will be coming from Kansas City where he will be on December 11-12. Elliott acknowledged Ryan for her 10-year anniversary at ECICOG; Vermedahl presented her with an engraved! clock. Hearn handed out the evaluation form for the executive director to be filled out as Elliott gave a presentation to i the board. A copy of the presentation and the evaluation form will be mailed to board members not at the : meeting. After the meeting, Hearn collected the evaluation forms for tabulation. Elliott handed out the results of the RFP for the Employee Handbook Update. Basyd on the costs, Brian Tapp cjf SEIPRC and Elliott recommend approving Bradley & Riley. M/S/C (DeRycke/Houser) to approve Bradley & Riley on a not-to-exceed fee of$3,750.00. Edwards asked how large the SEIRPC office is. Elliott stated their office is comparable to ECICOG's. Daily asked why the agency doesn't update the handbook. Elliott said he believes the agency benefits from having someone from the outside prepare the handbook because he administers it. All ayes. .4 Transportation Report Rump gave an update on the regional land use plan project with ISU. A report will be presented in January. .5 Solid Waste Report Ryan told the board about a trash burning workgroup she was part of. The IDNR wants to address the open burning of trash in the next year. 2 4.0 COMMITTEE REPORTS .1 Nominating Committee (chair to appoint) Vermedah1 appointed Wilson, Langston and Daily to present a slate of officers for 2007 at the January board meeting. .2 Personnel Committee -None 5.0 OLD BUSINESS .1 Approval of Expenditures Elliott told the board since the meeting was early in the month that there would be more payables for November. A list of remaining November payableswill be included on the next payables listing. MlS/C (HonserlHerwig) to approve payment of expenditnres including others received for November. All ayes. 6.0 NEW BUSINESS .1 Local Issues Discussion Langston asked if there are issues that should be addressed at the legislative open house. Discussion followed. 7.0 NEXT MEETING: December meeting TBA MlS/C (MontrossIHouser) to authorize the executive committee to meet in lieu of the full board in December. All ayes. The meeting adjourned at 3:34 pm. All ayes. Gary Edwards, Secretary/Treasurer January 25. 2007 3 , r;:J I Dee Vanderhoef / ~ I =-- =~=:..;.~]. --. --:-(J""'-- To: CityFAN: Federal Action Network Subject: UPDATE: Overview ofthe Presidenfs FY08 Budget from NLC Attachments: oledala.mso .~' -". ;.'1'1 OUR STIUlNG11I .__fl/<IIJoo OVERVIEW OF THE PRESIDENT'S FV 2008 BUDGET The $2.9lJillon budget for fiscal year ~008 submitted by the President would balance the budget by 2012, whilt1 continuing to cut taxes by elmlnating OJ severely reducing billons of dollars in spending for programs critical to our nation's cities. Funding for Community ,Development Block Grant (CDBG), transit programs, Amtrak, first rasponders, emergency management training, and tha COPS program would be reduced or elirrinated. "We are disappointed the Adrrinistratiqn's budget does not provide edequate funding for programs critical to our nation's cities," said the National League of Cities (NLC) President Bart Peterson, mayor of Indianapolis, Ind. "Despite overwhelming support by cities and the Congress in 2006, the Adrrinistration's budget significantly reduces federal funds available for the critically important Community Development Block Grant (CDBG) prograllTl - one of the most flexible and successful programs used by cities -large and small- to improve their communities. Given the rise in violent crime across the country, we are concerned by the Administration's proposal to cut funding for major public safety programs. And while we sincerely appreciate the increased funding for the Section 8 voucher housing program and the increases proposed in other areas, they are not enough to 01Jset the losses to aima prevention and other housing and conmunity development programs. "Cities are obligated to provide critical public safety, housing, community development and environmental protections to our residents and businesses. This budget does not recognize the importance of the federal funding allocated to these programs," Peterson concluded. The budget requests $145.2 billion for the war in Iraq and Afghanistan for fiscal year 2008 in addition to a supplemental request for $99.6 billion for the rest of this fiscal year. In order to balance the budget by 2012, spending for nonmilitary and homeland security programs would grow by one percent. Even in the public safety and homeland security area, funds to help cities combat violent crime, prepare for and respond to emergencies would be cut back from current levels. With the submission of the President's budget, Congress will begin the 2008 budget cycle wilh hearings on spending requests before the Appropriations Committees in the House and action on an overall spending package by the Budget Committee. Cqngress is still completing action on the fiscal year 2007 spending bill. F"ISCBI year 2007 began on October 1, 12006 but the last Congress left with a continuing resolution that funded federal programs until February 15. The House has adopted a spending bill for the balance of the fiscal year, H.J. Res. 20, a long term Continuing Resolution (CR), and the Senate must act before February 15. EFFECTS ON PROGRAMS OF IMPORTANCE TO CITIES Department of Housing and Ulban Development The President's proposal renews previous themes of consofidation and reduction in the HUD budget, while allowing for modest increases to a select few programs. Among the programs that would benefit under the FVO~ proposal Include: ' . The HOME Investment Partnership program would increase $200 mllfion to $2 biINon; . The Homeless Assistance Grants program would increase $170 million to $1.5 bilfion; and . The Section 8 tenant-based voucher program would increase $80 million to $16 billion, an amount 2/1212007 Page 2 ot j HUD assumes to be sufficient to renew all existing housing vouchers. The budget proposal cuts the Community Development Block Grant program by $735 million for a total of $2.97 billion. Of thet amount, $200 million would be set-aside to fund competitive challenge grants. Other programs in the Community Development Fund, including Brownfields, Economic Development Initiative grants, and Rural Housing and Economic Development would by consolideted into CDBG, effectively eliminating them. Department of Energy Overall, the DOE budget would receive a spending increase of less than 3 percent over enacted levels. Savings on environmental cleanup programs would finance major increases in programs to develop alternative fuels highlighted by the President in his State of the Union Address. The Energy Department said the budget also includes almost $495 million for the development of the proposed radioective waste site at Yucca Mountain, with, the goal of opening the faciUty in 2017. The Administration also proposed reducing spending on weatherization projects to $205 milion from $318 milion in fiscal 2006, according to Energy Department documents., The program supports state and local efforts to help familiea insulata their homes to reduce heating and eir- conditioning biils. Department of Health and Human Services The budget for the Department of Health and Human Services would see drastic cuts for preventive health and health services and social programs, with a sharp increase for Centers for Disease Control (CDC) infectious disaster programs. The proposal includes eimination of a $99 milion block grant under the Centers for Disease Control and Prevention (CDC) for preventive health and health services, while funding for a new CDC pandemic flu Initiative of $1.8 billion. A social services block grant would be cut by nearly $1 billion, to $1.2 billion; and communlty-service programs, including the $630 million Community Services Block Grant, would be eliminated due "to "poor performance." Budget documents note that other programs "can achieve greater results and better focus on communities most in need of assistance." Spending programs providing home energy subsidies for Iow- income families, the Low Income Heating and Energy Assistanca Program (UHEAP), would be funded at $1.8 billion, a nearly $400 million cut from the levels adopted in the FY 2007 continuing resolutions. Department of Homeland Security The White House's $34.6 billion Homeland Security budget request for fiscal 2008 would slaSh slate end local grant programs while increasing support for border security programs. Funding for the department's firsl- responder grant programs, including grants for states, cities and local law enforcement agencies and funding fol training and exercises would be dramatically reduced. OveraU, funding for state and local programs would drop to $1.9 billion from last year's total of $2.7 billon, a proposed 63 percent reduction. Funding for the port security grant program, enacted last year by Congress, would receive $210 million in the prasident's budget proposal, down from the $400 million authorized by Congress. Federal programs for surface transportation security would receive $41 million in the budget proposal, only a $4 million increase from fiscal 2007 spending. A new $1 bimon grant program for interoperable communications would be jointly administered by the FCC and DHS and would be funded through the sale of electromagnatic spectrum. Funds would then be available for cities to use for 700 MHz communications equipment. Department of Justice Federal assistance to state and local law enforcement would be cut by more than half In the Bush Administration's fiscal 2008 Justice Department budgat request, despite the recent surge in urban violent crime. Unlike in the past, however, the Bush administration has not proposed eliminating the Byme grant program for state and local governments. Instead, the president wants to consolidate several separate lew enforcement grant programs - which totaled more than $2 billion in fiscal 2006 - into four grant programs that would total $1 bilUon in new budget authority. The original COPS program that funded local law enforcement programs, is propdsed to be cut $510 million below the $542 milfion in funds adopted as part of the 2007 Continuing Resolution to $32 million. The 2008 budget proposes to combine 70 distinct programs into four "flexible" and competitive grant programs including the Byrne JAG program which has been expandad to encompass funding for methamphetamine clean up and enforcement (thIs was formerly in the 2006 COPS program), drug courts, firearms crime prosecution, efforts to combat domestic trafficking and other priorities based on local needs. The budget also proposes eliminating funding for the State Criminal Alien Assistance Program (SCAAP), which has strong slate, local and Congressional support. Department of Transportation The FY 2008 budget requests $67.4 billion for transportation programs. The spending request would cut Amtrak funds by $518 million, fund the federal highway program at SAFETEA-LU euthorized levels but cut transit substantially below authorized levels. In addition, DOT proposes new aviation fees that will eventually replace 2/12/2007 Page 3 of3 airHne ticket taxes when the Airport Improvement Program expires In September 2008. Amtrak would receive $800 million In direct payments, plus another $100 million for new matching grants to states for intercity passenger rail projects, a cut from the House-passed continuing resolution level of $1.3 billion. The budget request also proposes $39.6 billion In federal highway funding for fiscal 2008, the amount called for under the 2005 highway law (PL 109-59) and $500 milHon more than the House-passed continuing resolution would provide for 2007. However, the Administration's budget proposal does not honor several funding guarantees enacted as part of SAFETEA-LU. Transit funding enacted as part of SAFETEA-LU set spending at $9.7 billion. The DOT budget would provide only $9.4 billion for transit programs. SAFETEA-LU also established a new mechanism for funding highway programs, the Revenue AUgned Budget Authority (RABA), which allowed highway funding to exceed the authorization if gas tax revenues surpassed projections. Based on these calculations, the states were guaranteed an additional $631 million RABA adjustment In fiscal 2008, but this amount was not Included In the president's budget. DOT has requested an additional $175 million for an urban congestion Initiative to fund local pilot programs such as rush hour toll measures and staggered work hours. The budget again calls for authority to set fuel-economy standards for passenger cars based on vehicle size and weight, known as the Corporate Average Fuel Economy (CAFE) standard, although Congressional leaders continue to assert their authority over these standards rather than leave it up to the Administration. Environmental Protection Agency (EPAI President Bush's budget would continue the Administration's trend of slashing EPA funding, with the bulk oftha proposed cuts directed toward a popular clean-water infrastructure program. The EPA would receive $7.1 billion, a $500 million cut compared with fiscal 2006 funding (PL 109-54), and an $600 million reduction below fiscal 2005 funding (PL 108-447). The Clean Water State Revolving Fund has been slated to be eliminated by the end of 2009. The program would receive $688 million in fiscal 2008, a drop of about $312 million from the fiscal 2007 spending package (H J Res 20) awaiting Senate action. The Administration's position it that it wants to allow for more private Investment to help with water Infrastructure funding. Carrie F. Johnson Manager of Special Projects -Iowa League of Cities 317 Sixth Avenue, Suite 800 Des Moines, IA 50309 Phone: (515) 244-7282 FAX: (515) 244-0740 Email: carriejohnson@iowaleague.org Web Site: www.iowaleague.org You are currently subscribed to cityfan To unsubscribe, visit http://www.iowaleaque.orq/Resources/unsubscribeList.aspx 2/12/2007 MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE January 23, 2007 LOBBY CONFERENCE ROOM APPROVED ,[;:] Members Present: Regenia Bailey, Connie Champion, Bob Elliott Members Absent: None Staff Present: Wendy Ford Others Present: Nancy Quellhorst, Joe Raso, Tim Kenyon, Mark Nolte, DaLayne Williamson RECOMMENDATIONS TO CITY COUNCIL: Approval of the document "Economic Development Strategies 2007-2008". CALL MEETING TO ORDER Chairperson Regenia Bailey called the meeting to order at 9:03 AM. APPROVAL OF MINUTES - DEC 12,2006 ECONOMIC DEVELOPMENT COMMITTEE MEETING MOTION: Bailey moved to approve the December 12, 2006 minutes as submitted. Elliott seconded the motion. The motion passed 3:0. ACTIVITY REPORT - Economic Development Coordinator - WENDY FORD Ford informed the committee of status of the BIOWA application for Community Development Funds through IDED. BIOWA is an Input/Output database designed to match the waste output and input needs for bio-based companies. At last month's meeting, the committee supported this application pending further clarification of BIOWA's financials That clarification was made and Ford sent a letter of intent to support the project, pending the full council's support . Ford received a call from Michael Ott reporting IDED's award of $25,000 grant (pending Council's approval) rather than the requested $48,000, Ford asked Michael the reasoning behind the difference in funding, and he said IDED did not indicate a reason. Champion asked how BIOWA plans to make up for the shortfall. Ford said the discrepancy would mostly affect the marketing aspects for the program and that the BIOWA membership may also have to ante up so they can complete their mission.. Elliott asked how iarge a region BIOWA plans to market their database. Ford said the marketing region for BIOWA is statewide, and focuses solely on bio-based businesses. The concern brought up at the last meeting as to whether BIOWA was a dupiication of the Iowa Waste-Exchange (IWE) program was noted. Ford spoke with the director of the IWE program and the one of the people under the director, and concluded that BIOWA would be more focused on the bio-based industry, and would contain a lot more chemical information, useful for the input side of the matches that can be made with this program. Ford noted the caveat that BIOWA must be sure to communicate with the Waste-Exchange to avoid duplication. She said it seems clear that they can work effectively without duplication. Chairperson Bailey noted she assumes Council will support going ahead with this. Final Draft: Economic Development Strateaies. 2007-2008 Ford noted the final draft of the Economic Development Strategies includes the six policies adopted in 1995. She reasoned putting those poiicies at the top of the document shows continuity. She inserted them at the beginning, to make a logical flow into the following objectives that support the policies. Discussion ensued about the meaning of the word industry and whether it was exclusive of commercial enterprise. Chairperson Baiiey said she feels the document does not focus only on industry. Elliott asked if the use of the word industry signals that the committee does not care about commercial businesses. Ford responded that activities directed toward industry would not be not at the expense of commercial industries. The poiicies are areas of focus given the limited resources of the Economic Economic Development Committee Minutes January 23, 2007 Page 2 Development division and they del not comprise the assistance to and maintenance activities directed toward businesses that we already have. Elliott asked how a bank locating in Iowa City would be viewed. Bailey said that would be considered part of the banking 'industry.' Bailey noled that she doesn't think of 'industry' as a factory, rather as a sector. Elliott agreed, and said that the dE1partment shouldn't focus solely on what is traditionally understood as industry. Bailey reiterated she didn'l read it that way, and Champion agreed. With regards to Policy #2, Elliott s~ggested reversing the wording to put the emphasis on developing the workforce to company needs, as opposed to attracting companies for the existing workforce. Champion agreed . Bailey noted a partnersrip description would be helpful so it is clear that developing the workforce is not expected to be the:responsibiiity of the E.D. division alone. Discussion about The Skills Advantage Work-Ready Assessment System ensued and whether there was a place it could fit into the draft. ~aso asked what role the city could play in implementing the Skills Advantage assessment system as part of their own hiring process. This endorsement would promote the policy. Raso suggested discussing, Skills Advantage with Human Resources. In discussion about supporting ,ntrepreneurial enterprise, Bailey inquired about the possibility of Healthcare insurance pools for s",all businesses, citing healthcare insurance as a major barrier to entrepreneuriaiism. Quellhorst Offelred insight into the state legislature's progress with this issue. The greatest concern is that the pools alre affordable for those who are healthy, but discriminate against those who are either unhealthy, or use m~ny health services. Most people view the issue as one that requires a national solution rather than a stat~ one. Elliott remarked that it's difficult to insure people over whom you have no authority. Bailey mentioned this could be a strategy that the committee continues to explore due it being such a major issue for small businesses, artists and . Champion rejected putting it as a line in strategies because of the impossibility of the City being abie to solve it. Joe Raso noted that this issue is not unique to our community, but solving it would ensure a competitive advantage. Bailey said this issue is one that trey must continue to discuss but it may not be something included in the draft. Elliott noted that this will be a working document. Bailey concurred but added it was not a shifting target. The next step will be' on drafting a time line, work plan and budget to implement the policy MOTION: Champion moved to a~prove the Economic Development Strategies 2007.2008 with the change in item 2 to be "Develo~ available labor force consistent with the needs of employment opportunities." Elliott seconded the motion. The motion passed 3:0. Committee Time The committee discussed the Downtown Association and the Farmers Market. Nancy Quellhorst said the inclusion of the Downtown Associalion in the downtown market analysis was a good thing. Proposals for the Downtown Market Niche StudYiare due Wed. Jan 31" and will be reviewed at 9:30 am Feb. 9th at a meeting of the Economic Developrnent Committee, Chamber and D.T.A. execs.. Nancy Quellhorst asked about the lIossibility of moving the Farmers Market to the Pedestrian Mall. Bailey shared various proposals with movirg it include the possibility of Iowa Ave and the Ped Mall. Elliott noted there was not much council enthusiasm about getting involved. Bailey talked about the possibility of creating a street fair every weekend much like Des Moines or other areas. Another reason the discussion has not progressed is due to the Parks and Recreation department's oversight of the Market and the reluctance of the vendors to moVe. It was suggested that an endorsement from the Chamber of Commerce might encourage a change. ADJOURNMENT The meeting adjourned at 9:44 A.M, NEXT MEETING DATE: February ~, 2007 Minutes submitted by Elizabeth Kenne~y. Council Economic Development Committee Attendance Record 2007 Term Name Expires 1/23 Regenia Bailey 01/02/08 X Bob Elliott 01/02/08 X I Connie Champion 01/02/08 X I I I I i Key: I i i X = Present I I 0 = Absent I OlE = AbsentlExcused I , i I I i i i I ! I I , ! I I I I I I MINUTES PUBLIC ART ADVISORY COMMITTEE THURSDAY, FEBRUARY 1, 2007 LOBBY CONFERENCE ROOM, CITY HALL I]!J PRELIMINARY Members Present: Mark Seabbld, Terry Trueblood, De Layne Williamson, Chuck Felling, Emily Carter-Walsh (tardy) Members Absent: Emily Martin, Rick Fosse Staff Present: Marcia Klingaman, Brian Boelk, Karin Franklin Others Present: Rod Lehnertlz, Gene Anderson, Bob Brooks CALL TO ORDER Seabold called the meeting to order at 3:34 PM. RECOMMENDATIONS TO CITY COUNCIL Recommend to remove the Grand Avenue Roundabout site from further Public Art placement consideration. Motion passed 4:0. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None CONSIDERATION OF THE MINUTES OF THE OCTOBER 5.2006 MEETING MOTION: Felling moved to approve the minutes as submitted. Williamson seconded the motion. Motion passed 4:0. DISCUSSION OF GRAND AVENUE ROUNDABOUT PROJECT Bob Brooks supplied a report from the University regarding the project. A graphic layout of the utility tunnels and underground infrastructure was presented to the group. A major tunnel with 12-foot mains and steam lines Is present under the proposed site. Brooks explained they believe most of the lines are 4 foot below the ground. Rod Lehnertz noted the section of tunnel underneath the proposed site has not been rebuilt, and the main concern is with a 15 KU line that's marginally in the area proposed. A concern Hospital Emergency Room staff have with the proposal is the flow of incoming emergency room patients or visitors and the posSible confusion or line of sight visitors may have with a large structure on the roundabout. Utility personnel are concerned with not having immediate access to the underground utilities for maintenance. Lehnertz stated that they would not be willing to have to move part of the structure to gain access. There is also concern by the University of this being a prime target for graffiti. Gene Anderson asked if the tunnel was a walk-through tunnel. Lehnertz and Brooks answered that it was. Iowa City Public Art Advisory Committee Minutes August 3, 2006 Page 2 Seabold added that the tunnel's presence made it a big concern to know the precise weight of the sculpture. Anderson said that he could make some suggestions as how to straddle the pipes economically if the city believes this site is a major purview for enlivening the passage to the Hospital and Colloton Pavilion. He propos~d augered caissons could be a reasonable solution to accomplishing this artwork. He noted that one of the items of the format of the competition was that the DOT preferred no visual access of the thoroughfare thru the roundabout. He applauded the idea of something going there and shared his appreciation to the committee for their consideration. Terry Trueblood stated that both he and Rick Fosse were of the opinion hat the site is more suitable for landscaping and that he was sorry the discussions had gone on so long with regards to Anderson's commitment to the project. He stated they are impressed with Gene's work and hope that his proposal could be placed somewhere more suitable. Seabold reiterated to Anderson the committee's interest in his work and asked about the possibility of placing it elsewhere. Karin Franklin shared that site selection is ongoing. MOTION: Seabold moved to remove the Grand Avenue Roundabout site from further Public Art placement consideration. Trueblood seconded the motion. Motion passed 4:0 Anderson. Rod Lehnertz and Bob Brooks left at 3:51 P.M. Emilv Carter Walsh arrived approximatelv 3:55 P.M. Discussion continued about the landscaping responsibility as members exited with the understanding that the responsibillity would be collaborative and discussion would resume at a later date. Karin Franklin noted the lesson learned with this project is to get engineering information early in the consideration process. DeLayne noted that all of the artwork submitted was very large. DISCUSSION OF THE "ART ON THE WALLS" PROJECT FOR ARTSFEST 20TH ANNIVERSARY IN COOPERATIQN WITH SUMMER OF THE ARTS Klingaman discussed DaLayne Williamson's suggestion of debris artist David Williamson. She poke with him and he appreciatel:! the offer, but will not be available this summer. He may be able to participate in the future. The idea being that this committee would sponsor an event or event artist as part of Artsfest. ,She spoke a number of times with Katie Roche, director of Summer of the Arts, and she suggested the idea of projecting art on the walls as an art project. Roche underlined that she herself would not be able to put the time needed into this type of project, but there was a possibility of two artists on the Artsfest committee getting involved. Klingaman noted her involvemenl would be more on the administrative side, and perhaps help select a theme. All images wOl.lld be digital photographs that would be projected on walls downtown. Some of the thematic ideas pres~nted were Children's Art, Faces of Iowa City, Historical Art or Architecture of the City: The' Faces of Iowa City idea, would involved setting up 3-4 Iowa City Public Art Advisory Committee Minutes August 3, 2006 . Page 3 photography locations downtown Where the public could have their photos taken a few weeks prior to the festival, and subsequently project those images. Franklin offered the possibility to' project images from the Senior Center across the street to Dawn's Beads building. And Walsh offered the idea of projecting on parking structures. Klingaman noted that the images would be projected in the evening, from approx. 8-10 P.M. and that the approval from the building owners would be necessary. Seabold asked if a series of screens could be used in the high traffic area, hung from the tops of buildings to offer art above the heMs of viewers. Walsh said any gauze-like lightweight material would be economically acceptable. Klingaman said that a screening process would need to be developed. Franklin suggested using art classes for the material $0 that they could engage the public and prescreen the art (by teachers) at the same time. Chuck Felling suggested the Alternative High School. Klingaman said the next step would be gettihg a call for art out and work out the logistics of the project. Franklin noted the time frame is tight for getting the logistics of the scrims and permission from both sides of the street, projectors and how all the art will be reviewed, and time for publicity. Williamson suggested a one-week or short time frame that pictures would be taken to limit the amount of time spent collecting pMotographs while still engaging the public. Klingaman and Seabold noted two projectors are currently available for use, and more could be leased for the project. Providing security for the projectors would also be part of the consideration. Walsh suggested projecting on the pole banners, but placement for the projector may be a problem. Klingaman noted that the surface doesn't have to be flat. Many communities have projected on uneven surfaces and it only added to the artistic element of the project. Klingaman asked who would be interested in being a part of the project. Emily Walsh consented to involvement. Chuck Felling said he would be available for specific tasks, but not organizational involvement. Mark Seabold moved discussion to a potential public art project involving young people. The suggested project would be similar to one he experienced 25 years ago as a child that made a big impression. The proposal wal; to ask Artsfest Artists to contribute works to a reduced price booth that would offer art for sale to kids only at the $5-10 range. Franklin said they could send a letter to the artists telling them this project was the way they were trying to engage kids, asking them to submit a small work with a price limit of $5. Felling noted the Senior Center might also have some pieces to offer. Klingaman said she would speak with Katie Roche about their optibns. Franklin noted it would be a great way to engage kids, and offered to administer the partnership. Seabold mentioned their involvement would be renting the tent and saying 'sponsored by the public art committee.' DISCUSSION OF POTENTIAL PYSLlC ART PROJECTS FOR THE REMAINDER OF FY07 Franklin explained the current state of the public art budget and distributed a project list. Currently $93,870.34 is available with another $50,000 earmarked for July 07. She suggested Iowa City Public Art Advisory Committee Minutes August3,2006 Page 4 the committee think about a project or projects that might encumber this money since removal of the roundabout project from consideration. Any neighborhood projects would be subsequent. Trueblood had two suggestions, t1lne being something highlighting Creekside Park visible from Muscatine Rd, and asked about the current state of the alleyway art project possibilities in the Ped Mall. Franklin explained the discussion with the owner of the current Wells Fargo building, and the one across the alley downtown. The owner is very interested in this idea, but the timeframe would be according to the redevelopment schedule, which is 2 years away. Felling suggested consideration of a project in the Chauncey Swan Park. Trueblood said now that the new windows at the Rec Center are installed, the east or west wall of the swimming pool are prime visual areas for a mural of some kind. The mural would be seen from the interior and extenior of the building. One factor to consider is the acoustic material on the upper areas of the wall. Another suggestion he had for a project is something involving park signage. He highlighted Chauncey Swan among other parks that could use more artistic signage. Emily Carter Walsh feels the focus should be maintained on the parks and moving away from the down town area. Seabold really liked the idea of the mural at the Rec Center. Franklin summarized that the Alleys Downtown would be the hardest to attack right now. When the redevelopment happens in a few years, it may be easier. Creekside and Chauncey Swan would be part of (art) commissionS and the call would go out. Creekside would probably involve that neighborhood association. Chauncey Swan would be mostly involving this committee and the Pool project would be collabotation with Parks and Recreation. Park signage would also be collaboration between the Parks and Rec commission and this body. Franklin stated that with the monies available, 2 projects might be possible. Discussion of the mural possibili~ continued with a focus on understanding the needs of the materials in the humid environmlilnt, and a consultation with a muralist may be necessary to understand if the acoustic panels need to be removed, or if they could be painted over, and what materials would provide good protection from the environment. The committee decided on pursuing the mural project at the Recreation Pool wall, and something at the Chauncey Swan Park. Next meeting will focus on creating parameters for the call to artists. PUBLIC AWARENESS Klingaman discussed the Public Art in Private Spaces project. She noted it didn't get much publicity from the press. She sU!ilgested they would go ahead with another press release and noted the deadline of April 30'h with the idea of committee reviews taking place in May. Those selected would receive a certificate from the City of Iowa City in recognition of their displaying of art. Walsh suggested rotating pictures of the private art on the city website. The rotating sculpture downtown is part of this. Seabol~ noted out of order that Mark Newcollins is a video artist, and he would be a good contact to sPEllak with about the art on the walls. Iowa City Public Art Advisory Commit1ee Minutes August 3, 2006 Page 5 COMMUNITY SURVEY Franklin noted the problem is th~ the focus of the survey is not apparent. What we want to achieve with the survey seemed t~ be, 1. How much people know about the public art program, and 2. If they have any thoughts or preferences as to where/what the focus of public art is. Glimpse has been very popular, ahd another idea is doing a scavenger hunt during Arts Fest to highlight the locations of public art: Trueblood asked if the survey would be done in-house or by another group. Franklin stated it would be in house, and probablyiappear on water bills or online, and would be non-scientific. Trueblood explained that the pai1ks Department is on the verge of a large-scale community survey and a few questions about public art could be added to the survey. Franklin also stated that an interactive element to the'website is in development, and this would be very useful for this type of engagement. Klingaman said she needed more direction on the information the committee wants, and Seabold directed her to awarene~s, understanding people's level of awareness of public art, possibly fundraising, and more en~agement. Committee Time Klingaman noted the deadline fo~ Poetry in Public is Feb. 2nd and the grade school and junior high submission quality seems hi~her than last year. Franklin said that John Beasley c~me in and asked about the relocation of Irving Webber statue. He suggested a site closer to the library. The committee directed her not to pursue relocation of this statue, as it seems unnecess~ry. ADJOURNMENT Motion: Walsh moved to adjourn, Felling seconded, the motion passed 5:0 Meeting was adjourned at 4:57 P.M. Minutes were submitted by Elizabisth Kennedy. s/pcd/m jnutes/pubartl2~O 1-07paac.com I I I Public Art Advisory Committee i Attendance Record I I 2007 I I i Term I I Name Expires 2/1 I I Emily Carter Walsh 01/01/08 X , I Charles Fellin!! 01/01/09 X I i I DaLayne Williamson 01/01/09 X I Emily Martin 01/01/08 OlE I Mark Seabold 01/01/10 X I Rick Fosse OlE Terry Trueblood X Key: X = Present 0 = Absent OlE = Absent/Excused I U;l-l~-Uf IP11 MINUTES DEER TASK FORCE MEEtING I FEBRUARY 6, 2007 . LOBBY CONFERENCE RQOM - CITY HALL DRAFT MEMBERS PRESENT: Pat !Farrant, Harold Goff, Linda Dykstra, Peter Jochimsen, Martin Jones MEMBERS ABSENT: Pete Sidewell, Janet Ashman, Alan Nagle STAFF PRESENT: Kathi Jolmnsen OTHERS: Nancy Menning CALL TO ORDER: Chairperson Farrant called the !meeting to order at 6:07 PM. RECOMMENDATION TO FOUNCIL: The Deer Task Force made <I recommendation to Council to re-establish and continue I through 2010. APPROVE REVISED MINpTES OF APRIL 11,2006 and MINUTES FOR MAY 2,2006, MEETINGS: Chairperson Farrant stated th~t the first order of business was approval of the revised April II, 2006 minutes. Mibutes were approved and accepted as amended. Motion carried 5-0. Chairperson Farrant asked if t~ere were any corrections or discussion on the May 2, 2006 meeting. Minutes were approved and accepted. Motion carried 5-0. 2007 SUMMARY REPORT lBy WHITE BUFFALO, INC.: Farrant asked if there was anyldiscussion concerning White Buffalo's report on the 2007 deer kill. Goff asked Johanse~ for the cost of this year's deer kill. Johansen estimated it was around $54,000. Farrant' noted the zoning had been modified and it was easier to follow. Farrant responded to I questions regarding the history of the Iowa City deer kill during the late 90's. ' 2006 DEERNEHICLE ACqIDENT REPORT: Members discussed the num~ers given in the report and the areas where numbers are higher. Johansen explained th~ report in response to members' questions. I REFLECTOR SYSTEM: Farrant asked Johansen about tihe reflector system. Johansen stated the task force has not come to a consensus on how! they wish to proceed with this project. She stated that various departments within tht City have communicated with her that the reflectors are hard to mow around and are dkficult to maintain. Some are in disrepair and questioned their effectiveness. Johansen! stated if members decide to go forward with this, they would need to replace reflectors as so many of them are damaged. Dodge and Dubuque Streets are the areas that have! had these reflectors in the past. The discussion turned to the upkeep and usefulness of t~ese reflectors. Members discussed moving the reflectors to areas that have higher deet/vehicle crashes, or seeing where certain areas increase, when reflectors are not used. ~ochimsen moved that they pull all of the deer reflectors for now and place them in st~rage. Seconded by Jones. Motion carried 5-0. , I DEER TASK FORCE SUNS~T CLAUSE - MARCH 15,2007: Farrant noted that this item waS part of their original charge by the City Council. Farrant asked Johansen what happens !when this expires. Johansen stated that deer management would become a City project !with Council being advised by City staff and the IDNR. Members discussed this issue ~tating that the Deer Task Force needs to decide how they wish to proceed. The optioni' for the Task Force were next discussed, with Johansen stating that the members can r group and continue with a one or two-year sunset clause - whatever they decide, but hey need to make it clear what they want in their communication with Council. ' Dykstra stated that she feels ~he has been on the Task Force long enough and will be leaving. Jochimsen stated that he feels the document from last year was reasonable and he feels they don't need to m~et as often as they have in the past. Jones stated he has been involved for about four years and will probably leave as well. Farrant then stated that she is tired of the antics tpat have gone on in the past few years and perhaps this is not a practical use of her time!. Jochimsen said last year they met with more frequency, he asked why and stated that lhe minority always prevailed. The discussion continued, with members stating how th~y feel the Task Force has worked thus far. Goff said he would like to see better comIinunication with the City Manager in the future. Farrant asked for clarification on whether the DNR can tell the City how to handle the deer kill. Discussion briefly touched on lhis issue, with members stating that they believe the DNR can deny the use of sharpshopting. Dykstra stated that she read something recently on this. Farrant said she would like to see the group continue to have their various opinions, but she is not sure if she will be able to continue on the Task Force. A brief discussion took place, with members dedding whether to sunset the Deer Task Force or to continue, and if so, in what capacity. ~hey also discussed the need for having a sunset clause. Jones moved to continue th~. Deer Task Force in its present form through the year 2010. Seconded by Joch msen, Motion carried 5-0. Johansen stated this recommendation will be ma e to the City Council and will form part of the City Council's February 20th agendt. 2 COMMUNITY COMMENT! Farrant introduced Nancy Me~' ing, a previous member of the Task Force. Menning stated that since leaving the T sk Force, she joined the Department of Religious Studies at the U of 1 and works most y in ethics. She explained how interested she is in this topic, and then explained her ~urrent research work and teaching. She stated that there , may be students from her clas~ wanting to interview members of the Task Force, and she invited members to her class qn Monday, March 5, at 12:30 at 317 Phillips Hall, stating that it would be great for mettbers to speak that day, as well, regarding the urban deer herd. She then described the ~andout that she gave to members, stating that she is open to suggestions from members. OTHER BUSINESS: Jochimsen shared some clippi*gs with members, stating that he had collected them over the past few months. He disc~ssed a motorcycle accident involving an Iowa City man who died when a deer ran in frbnt of him. He also discussed the Cedar Rapids' bow hunt and pointed out some highligh~s of the article. The discussion continued, with Jochimsen pointing out various deer-relat~d incidents. (TAPE ENDS) Goff asked Johansen if they had a helicopter count yet from the DNR. She stated the DNR did a helicopter count during the last snow and provi4ed members with a map, zones, and a current deer count. SET AGENDA AND TIME *OR NEXT MEETING: Dependent upon Council's decIsion to approve or disapprove the continuation of the Task Force, the next meeting is ten*tively set for the first week in March. Johansen noted in order to fill vacancies within the Task Force, members need to recruit applicants. The Task Force will review all a~plications and make a recommendation to City Council. Council will make the official task Force appointment. A brief discussion ensued reg~rding the White Buffalo report, with Goff stating that it should be one of the first thing~ they tackle with the newly formed Task Force. ADJOURN: Meeting adjour~ed at 7:10 P.M. Minutes submitted by Laura Berardi 3 I Deer Management Task Force Attendance Record 2007 02/06 , J. Ashman 0 ! L. Dykstra X i P. Farrant X ! H. Goff X M. Jones X i P. Sidwell 0 I A. Naeel 0 ! P. Jochimsen X ! Key: X = Present o = Absent OlE = Absent/Excused NM No Meeting = Not a Member 4 I1m1 MINUTES HOUSING AND COMMUNITY DEVE~OPMENT COMMISSION THURSDAY, JANUARY 18, 2007, 6JO P.M. LOBBY CONFERENCE ROOM, CIT~ HALL PRELIMINARY Call to Order: Meeting callEid to order at 6:35 pm Steve Crane,! Holly Hart, Brian Richman, Thomas Niblock, Andy Douglas, Marcy DeFrance ' Members Present: Members Absent: Jerry Anthony, Michael Shaw Staff Present: i Tracy Hights~oe, Steve Long , Steven Ramirez Others Present: i RECOMMENDATIONS TO COUNCI~ (become effective only after separate Council action): None Approval of the November 16, 200~ Meeting Minutes Niblock motioned to approve the min~tes as submitted. Hart seconded the motion and the motion carried on a vote of 6-0. Public Comment of Items Not on t~e Agenda Hightshoe introduced the Commissio~'s newest member, Andy Douglas, as well as the new minute taker, Steve Ramirez. Richman suggested that everyone at the table introduce themselves. , Long announced that HACAP sUbmi~ed a letter yesterday stating that they were not able to spend all of their allocated money for FY06 so I they returned $71,466. Long said that the number should read $71,446. Long said that the money "I'i11 go into the allocation for FY08. Richman asked how much they were allocated last year. Long sai~ $300,000, but that wasn't quite enough to purchase the final condominium. Crane asked if they said how much more they needed. Hightshoe said that it may not have been so much the amount of money ~ut more the terms. Hightshoe said when they accepted the money it was a 100% payback loan and Whe~theY provide transitional housing they accept households that may only pay $25 a month in rent. It is di icult to pay back a 100% loan when some of your tenants pay such a small monthly rent. Hightshoe said that $70,000 might have purchased another unit in conjunction with private financing, which they have do e in the past, but not under those terms. Long said that, two weeks ago, Cityl Council approved some fiexibility in the lending terms for housing projects. The commission can look t a project and look at the Pro Forma and see what each individual project can afford to pay back. Hi htshoe said that the Commission will talk about the Pro Forma because with the flexibility some of the housing providers might come in requesting a 0% condition occupancy loan; however may be ble to afford some level of repayment. Staff will be doing more underwriting, such as looking at thei debt-coverage ratio, past revenue, rent generated and discussing payback terms in more depth with ap licants. Crane asked if such a large return is uncommon. Long said yes. Crane asked if the entity would ~ave a better option or first choice when money is allocated later this year. Long said that is up to the comrDission. Hightshoe said that an entity takes the risk when they return the money that HCDC might decide Ithey don't get it back. Hightshoe said they only have 5 years from allocation to spend that money. Long ,noted that they have 2 years now for those funds. I Richman said that the HCDC shoul~ make a note to housing developers that the HCDC has a high degree of confidence that the developers will in fact spend the money allocated to them within their required time period. Hart noted thaI that amount isn't enough to buy anything. She could think of only one place in town where the returne~ amount would cover the cost of a condominium. Richman clarified that it can be combined with addition~1 funds. Long noted that in March the HCDC can discuss situations in which developers request something and the HCDC can negotiate what works best. He restated the Commission's flexibility. Richman as~ed for any other items not on the agenda up for discussion. There were none. ~_____~_____'____"__~'~__'_'__~__~~__"~_________'_~_____.________e'______.___ Housing and Community Developme~t Commission January 18, 2007 ' Page 2 NEW BUSINESS i Review .of the FYOB All.ocati.on pr.o~'ess & Pr.o F.orma Basics Hightshoe brought Commission's atte tion to the packet with the allocation timeline. Hightshoe referred to February 22"' as the date that the H DC will be able to meet with applicants and this date is in fact not the third Thursday of the month. Lo g said that next Monday, applications are turned in and applicants sign up for time to speak to the HC C on February 22"'. Leng said that they will .only ask very specific questions within 5 to 10 minutes. Hightshoe said that ranking sheets wpuld be previded on or befere the Feb. 22 meeting and due to staff on Feb. 27. Hightshoe explained that~or these ranking sheets, the HCDC evaluates each application and assigns points as directed on the she t for items such as organizational capacity and leveraging of funds. Hightshoe said that turning in these orms is not a meeting. Hightshoe said HCDC members can email them to her, mailer drop them off. , ightshee said that once she has all the ranking ferms, she puts together an Excel spreadsheet te pre$ent the infermatien fer further discussien and recommendatiens. Hlghtshoe said that on March a HC~C would receive a packet with a consensus of everyone's ranking and funding recommendations. High shoe said that on March 22 HCDC will meet to discuss the final funding recommendatien sent to Co ncil. Hightshee said a recommendation must happen on that night. Hightshoe pointed out the commissio will need to create a subcommittee after the final recommendation has been made and cemplete a justification memo fer the Council packet. This memo will be due to staff March 27. Hightshoe said that after lhe recommendatien Is sent to Ceuncil, staff starts working on the annual action plan, a HUD requirem$nt that identifies the funding allocations, what the projects are and how the projects meet our CITY STE S objectives. Hightshoe said that once the action plan is complete, the public comment period begins. ightshoe said that staff always encourages a few .of the HCDC members to attend the City Council eeting on May 1. At this meeting the Council will have a public hearing on the FYOa Annual Action Ian and approve a resolution to accept the plan. At this meeting Council can modify or accept HCDC recommendations. Richman said he went last year. Nibleck did as well. Hightshoe said that they will onl have a joint meeting with city council if needed. Hightshoe said that FYOa projects ~egin on July 1. Richman clarified that there was no meeting on February 15 or March 15th Hi9htsho~' said that is correct. Hightshoe said that HCDC is back to the third Thursday of the month schedule in A ril. Hightshoe then said that the February 22"', March ath and March 22"' meetings will take place in the Ie a City Public Library. Leng said the applicants will be there as well. Douglas said he will be out of town I:>n February 22. Hightshoe said he will get the minutes. Long said they will also inform him .of any c~cerns or questiens. Crane asked if the meetings start at 6:30. Hightshoe said yes. Richman said t at the meeting on the ath ceuld ge late. Hightshoe said that the applicants are aware that they are ot to submit new information after the initial relevant infermation, unless requested by HCDC. Long s id that there may be some lobbying as well. Hightshoe said that every year staff reviews all applicati ns and includes a staff report fer HCDC members, including an analysis.of the housing pro forrmas fqr rental projects. Hightshoe said that, in its most basic form, the Pro Forma provides the information as lis/ed in the decument titled, "Annual Operating Pro Forma Hightshoe said comments by Crane, a comm~rcial lender, will be valuable as well. Hightshoe said using the standard form allows them to compar$ rental housing projects. I Hightshoe requested HCDC to revievi' the Bank Ability pages and look at the proforma. She stated staff requires the proforma to review each'!project's revenues and expenses te review project viability for rental housing projects and to determine t~e appreprlate amount of subsidy to maintain the project over the period of affordability. Hightshoe saidi their goal Is to make sure the project is viable for the next 15 to 30 years. Hightshoe said they will loek 'It the debt ceverage ratie (DCR), which is the net operating income divided by total debt service. Anythi~g under 1.0 means the project is not viable; the project does not generate enough revenue to pay its debt. Long said that this ratio is something staff figures out and then includes in their staff analysis. Long feferred to the example, this listed the ratio as 1.15. Long said that some lenders prefer DCRs above 1.2b. Long neted that the applicants en the example applied for a units and, he guessed, $aOO,OOo and they Iwere oniy given $175,000. Long said when it comes time to put the agreements together they do this all qver again and discuss and figure out what's feasibie. , Housing and Community Development Commission January 18, 2007 Page 3 Richman asked where the City Counqil is in terms of the scattered site policy. Richman asked, "Are we in a different pi ace than we were iast y~r?" Long said no, then maybe. Long said there actually is no policy. Long said there was never one appr ved, just recommendations. Long said that there is a non-profit that will be proposing a project in an area hat the Council previously requested not to have additional assisted housing. Richman asked if the Coundil was going to deal with that issue prior to February to early March. Long said yes. Long noted a private developer's pro I" osal to put in a fast food restaurant on Broadway, where there are currently apartments, as mentioned i the Gazette. Crane said he heard this. Long said that there is a lot of affordable housing at stake. Long aid that another development, on Broadway and Crosspark, with 48 units, may be turned over to private h~nds soon. Long said all of this plays into the scattered site issue. Marcy asked if they tear down the cfner apartments on Broadway and put up the fast food restaurant, does that mean more scattered housi g is opened up? Long said yes, in theory, however the apartments proposed for demolition are affordab e but not subsidized. No public subsidy was provided for those apartments and they were not con~idered when scattered site looked at concentrations. Affordable housing provided by the private mark~t with no subsidy is not considered assisted or subsidized housing when analyzing "concentrations" of pyblic/assisted housing. Long said that Southgate started givirig notice to the tenants last June, so it's not like it just happened this week. Crane said that Southgate owns most of Broadway. Marcy said that through her work, she knows the massive amount of money they p~t into that complex trying to update everything. Discussion returned to the proforma. iHightshoe said that the Pro Forma also gives a look at the return of investment of the project. A lot of non-profits don't put a lot of owner equity into the project, but require government funds and different grarits. Hightshoe said the return of investment in the example looks funny because it doesn't have any ~pplicantlowner equity. Hightshoe said that if you had a different developer and the developer provide~ an applicant contribution (owner equity/cash infusion) you would see a return of investment for that. , Hightshoe said that the second page I deals with the implications of tax, or cash flow after tax. Hightshoe said that since most of their developets are non profits, it really doesn't apply to them because they're not paying tax. Therefore, for these devel9pers, you're going to be looking mostly at the first page. Hightshoe said if it's a low-income h~using tax credit project you're going to see that portion completed and be able to figure a tax benefit frI year one through twenty. Long said that, when looking at these, staff ensures that non-profits consid r vacancy. Long said to make sure there is a reserve on line 12. Long said that as for management f es, even though they're self-managed, they still have to consider adding this expense. Long said t at when they figure out the debt coverage ratio they project expense/revenues over the 20 year eriod and if necessary will discuss deferring payments until income has raised enough to cover expenses! Long said they can talk more about this in March. Richman asked if lines 18 and 19 ['" clude tax credit. Long said no. Crane asked if there is a certain percentage required for reserves an management fees. Long said there is no standard. Long said that for management fees they see 4 to 8 percent. Long said they have been encouraging non-profits to include a developer fee which can r nge from 3 to 10 percent. Long said that City Council didn't allow developer fees as of 5 years ago for non-profits. Long asked Crane if debt coverage latio is flexible. Crane said that with real estate it's usually 1.15 to 1.25. For an operating business, the ~CR is usually higher, but not with real estate. Hightshoe stated that since they're encouraging applicants Ito acquire private financing or leverage funds, they must consider that different banks have different cre~jjl guidelines. Marcy asked how developers determine what they're going to charge for a unit. Hightsho~ said that under the HOME program, rents are capped by HUD established fair market rents (FMR) b~sed on the local community. Iowa City FMRs would most likely be higher than small town Iowa, butlesslthan major metropolitans. Hightshoe said developers could charge less than FMR, but can't charge more than this figure. Crane asked if these loans are for acquisition of land and reconstruction. Long said Idans can be for both. Hightshoe said acquisitions are nice because you have a better idea of costs. Housing and Community Development Commission January 18, 2007 I Page 4 Consideration of Potential 2007 Ag~nda Items Hightshoe said they've discussed a~ordable housing design guidelines, inclusionary zoning to some degree, and investment policies, Hig~tshoe said that HCDC needs to consider if anything else needs to be added during 2007 so staff can pl<llce it on the agenda, Long said that everything is on hold in regards to scattered site or affordable housing issues/policies until the City sends out a request for proposals (RP) for this housing market analysis for t~e Iowa City metro area, It was released last week and has resulted in a lot of interest. Long said we don'tlhave the information yet to make policy decisions, Hart asked if City Council is looking for bids to hire a cpnsultant to look into this, Long said yes, the contracted firm will be looking at the entire housing market ~or the Iowa City area (includes Coralville and North Liberty), Long said the survey/analysis will be don~ in six months, Hightshoe said results would be put on the HCDC agenda, Richman asked for a copy 01 the RP, Hart asked for one as well. Hightshoe said she could email it to everybody, Richman said that I HCDC doesn't' have to decide on agenda items all tonight but someone can bring an item to the HCDC's agenda anytime in the future, Discussion of the FY06 Down paY~' ent Assistance Program Long said we've had interest in the ast month, one developer in particular who proposed that Johnson County Housing Trust Funds be use in conjunction with HCDC funds, Long suggested that the HCDC defer discussion of this program until March 8, Richman asked how much money the program has, Long said $30,000, ' OLD BUSINESS , Monitoring Reports · Crane said that he talked to Steve f~' m Community Mental Health and there was $18,230 allocated for building improvements, They put in new fence this fall. Crane said that the Community Mental Health still needs to do the concrete in the s ring, Crane said they spent $3,200 of their original $18,230, Crane said that they serve 1,500 open case Iients per year, Visiting Nurse Association - operiions Crane said he talked to Sue Ellen an they had $2,500 for operation expenses and they've used $1,400 on three patients, Crane said Sue lien talked to Hightshoe and was advised to "slow down on the spending", To this, Hightshoe said YNA billed for almost the entire award in August for two clients, CDBG rules require that at least 51% of the clients served be low-to-moderate income, Staff can't reimburse 100% of the award until ~II federal reporting requirements and other requirements are met. VNA was informed the City would Iwithhold the final 10% until later in the year when all reporting requirements and income informati~n were received, This is standard practice for public service applicants, Hightshoe said that she dlidn't have any documentation that the clients were low to moderate income so while they could allocate UP to 90 percent, they had to hold onto that last 10 percent until they could verify the status of the clients, Crane said that Sue Ellen stated VNA could use a lot more funding but they're really happy to be taking crre of those patients, MECCA - Facility Rehabilitation Richman said that MECCA was giveln $22,000 for carpet replacement the previous year and he spoke with Ron Berg two weeks ago, The plpject was finished last summer but we are having issues with billing, Richman said hopefully that gets resqlved, , DVIP - Facility Rehabilitation , Richman said that since Shaw is not ~resent HCDC would push back DVIP until April. I FY04 Whispering Garden - Affordable Rental Long said that Whispering Garden, 1~ units of affordable rental housing, is completed, Compeer - Operations , Niblock said he called the wrong pe~~on at Compeer so he wasn't able to get through, calling Sherri Zastrow, Will defer to 1Pril, Staff suggested ~-_..---_._._-_._-~---_._-~-_._-_._-~--_._----_.._----+----.--- Housing and Community DevelopmeM Commission , January 18, 2007 Page 5 FY05 United Action for Youth - Faj,i1ity Rehabilitation Niblock read an email from UAY st ting that the project is completed, the entryway is done, and the reception office is open. The childca e area was completed earlier in the year; access to reception area includes an opener for persons in wh~elchairs. Niblock said it sounds like they're done. FY05 The Housing FellowshiPIICH~ - Rental Construction Long said they finished 6 units of aff rdable rental housing. Long said the whole Longfellow project in not done, just the 6 units. Long said theyve hired an architect for the units and they look great. Marcy asked Hightshoe how they disperse the fun9s. Marcy asked if they payoff bills from the general contractor. Long said they pay the non-profit and the n~n-profit pays the general contractor. Hightshoe said that usually the architect approves the bill and submi s to the non-profit for payment. The non-profit will send it to us for reimbursement. The City reimburs s the non-profit, not the contractors. Hightshoe stated that as a project gets closer to the final billing, ~taff requests the developer to not pay the final bill until staff informs them if all documents were submitte~ and approved as trying to get the appropriate documents from a contractor that has already been P~id is difficult. The City can't reimburse the developer until all paperwork has been received and approved; this creates a problem for the developer who may not have the cash flow to cover this expense if. hey have already made payment. Douglas asked if the monitoring rep~'rts were a matter of contacting the person who is in charge of the project. Hightshoe said yes. Long sai you can phone, em ail, or even visit the site. Richman asked if they were going to schedule site visits thi year. Long said yes. Hightshoe said that typically, the Commission visits public facility sites. Hightshoe s~id she'd try to schedule visits before the question/answer session. Adjournment Crane motions to adjourn the meetingl. Richman seconded the motion and the motion passes 6:0. Meeting is adjourned at 7:40 pm. . s/pcd/minutes/hcdc/2007/1.18.07.doc Housing & Community Development Commission Attendance Record 2007 Term Name Expires 01/18 Jerry Anthonv 09/01/08 OlE Steve Crane 09/01/09 X Marcy De France 09/01/09 X Andy Doue:las 09/01/08 X Holly Jane Hart 09/01/07 X Thomas Niblock 09/01/08 X Brian Richman 09/01/07 X Michael Shaw 09/01/09 OlE I Charlotte Walker 09/01/07 -- -- I t i I I i , Key: I t X = Present i 0 = Absent I OlE = Absent/Excused I NM = No Meeting I -- -- = Not a Member i I I I I I I I