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HomeMy WebLinkAbout2007-03-08 Info Packet I:; i t~~''t -=... -_om"'" ......- ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET March 8, 2007 MISCELLANEOUS IP1 Tentative City Council Meeting and Work Session Agenda IP2 Memorandum from the City Attorney: Assistant City Attorney Mitch Behr IP3 Memorandum from the City Attorney: Absence IP4 City of Iowa City Solid Waste Collection Fees [submitted by the City Manager] IPS Memorandum from the Director of Planning and Community Development: Commercially Zoned Property IP6 Memorandum from the Director of Finance to the City Manager: Qwest property valuation assessments IP7 Memorandum from the City Clerk: Website updates IPS Memorandum from the Economic Development Coordinator to the City Manager: Cub Foods IP9 Memorandum from the Administrative Assistant to the City Manager: Community Events and Program Funding IP10 Building Permit Information February 2007 IP11 Memorandum from the Recycling Coordinator: Recycling Update IP12 News Release from the Recycling Coordinator: Recycling Compact Fluorescent Lights (CFLs) at the Household Hazardous Waste Regional Collection Facility IP13 Approved Minutes: Deer Task Force February 6, 2007 PRELIMINARY/DRAFT MINUTES IP14 Youth Advisory Commission: February 21,2007 IP1S Historic Preservation Commission: February 8, 2007 IP16 Parks and Recreation Commission: February 21,2007 IP17 Animal Care Task Force: February 22, 2007 I;;' J -....= -10... ~~w!:"'t.~ "'-, ....., --- CiTY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas 03-08-07 'P1 March 8, 2007 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, MARCH 19 Emma J Harval Hall 6:30p Council Work Session . TUESDAY, MARCH 20 7:00p Formal Council Meeting Emma J Harval Hall . MONDAY, APRIL 2 6:30p Council Work Session Emma J Harval Hall . TUESDAY, APRIL 3 7:00p Formal Council Meeting Emma J Harval Hall . WEDNESDAY, APRIL 11 4:30p Joint Meeting North Liberty . MONDAY, APRIL 16 5:30p Work Session 7:00p Special Formal Council Meeting Emma J Harval Hall . MONDAY, APRIL 30 6:30p Council Work Session Emma J. Harval Hall . TUESDAY, MAY 1 7:00p Formal Council Meeting Emma J Harval Hall . MONDAY, MAY 14 6:30p Council Work Session Emma J Harval Hall . TUESDAY, MAY 15 7:00p Formal Council Meeting Emma J Harval Hall . MONDAY, JUNE 4 6:30p Council Work Session Emma J Harval Hall . TUESDAY, JUNE 5 7:00p Formal Council Meeting Emma J Harval Hall . MONDAY, JUNE 18 6:30p Council Work Session Emma J Harval Hall . TUESDAY, JUNE 19 7:00p Formal Council Meeting Emma J. Harval Hall I ~ I f~~~'t ~... ~IID'~ ......~ CITY OF IOWA CITY~ MEMORANDUM Date: March 7, 2007 From: City Council Eleanor M. Dilkes, City Attorney 0/ To: Re: Assistant City Attorney Mitch Behr I am sad to report that Mitch Behr, the attorney in my office who is primarily responsible for planning and zoning matters, property acquisition, and our major real estate transactions, is moving to Colorado. His last day with the City will be Thursday, March 15. I am interviewing applicants the week of March 19, 2007 and will hire as soon as possible. Mitch has been invaluable to me over the last several years and I wish him all the best in his new endeavors. Cc: Steve Atkins, City Manager Dale Helling, Assistant City Manager Marian Karr, City Clerk Department Directors eleanor/mem/mitchbehr.doc ~. .~~...._.____,________._"'"."._____~.____~._~_______.__..,~._._..._____.___,,_____________._.m______'__~_""""""'" I ~ j .::;~--uQ.... !~~;!:~ ~... ~IIII'~ ....... CITY OF IOWA CITY.rnJ MEMORANDUM Date: March 7, 2007 To: City Council From: Eleanor M. Dilkes, City Attorney Re: Absence I will be out of the office the week of March 12, 2007. My staff will know how to reach me. Cc: Steve Atkins, City Manager Dale Helling, Assistant City Manager Marian Karr, City Clerk eleanor/mem/3. 7 absence .doc - --...-.-.--....-..-------------....-.,..,-------.".-.-.~--"--~----..-----.-.-.-~-~---------.------~.--.---.-.- (minimum billing) ~ tft1?~ ~ City of Iowa City Solid Waste Collection Fees FY1991 July 1990 6.25 0.75 6.25 0.75 FY1992 July 1991 7.50 1.25 7.50 1.25 FY1993 July 1992 8.75 1.25 2.25 2.25 11.00 3.50 FY1997 March 1996 8.75 2.80 0.55 11.55 0.55 FY2000 August 1999 8.20 (0.55) 2.80 11.00 (0.55) FY2002 May 2002 9.00 0.80 3.10 0.30 12.10 1.10 FY2006 July 2005 9040 0040 3.10 12.50 0040 FY2007 July 2006 9.90 0.50 3.10 13.00 0.50 FY2008 July 2007 10.40 0.50 3.60 0.50 14.00 1.00 \l:/~1MM~~ ~~~ I! I -...= -~>> ~~~W!:"y. ",,-... "IIDI~ ...,..... CITY OF IOWA CITY,[;J MEMORANDUM From: March 1, 2007 City Council Karin Franklin, Director, PC .~ wr1 " uP r;fJ;t/ Date: To: Re: Commercially zoned property In response to a question at a previous Council meeting, we have reviewed the areas of the city zoned Community Commercial (CC-2), Intensive Commercial (CI-1), and Commercial Office (CO-1). We found the following: Acres Zoned Acres Vacant CC-2 CI-1 342 acres 89 acres 430 acres 67 acres CO-1 110 acres 22 acres Vacancy is defined as a property on which there is no building on site and on which there is the potential for building. Cc City Manager . Bob Miklo I ~ I !~~~'t '-,.. ..aal~ ~~ CITY OF IOWA CITY MEMORANDUM I O~_~67 , From: March 5, 2007 Steve Atkins, City Manager L. Kevin O'Malley, Director of Finance --A. ~ Owest property valuation assessments Date: To: Re: As you may recall, last fall we received word from the League of Iowa Cities that Owest was successful in its litigation on its property valuation assessments statewide. The ruling was to be prospectively applied. That resulted in lowering Owest's property valuation assessments for our FY08 budget and future budgets. The following data I received from the County Auditor's Office: Owest assessment prior to corrected certification... Owest assessment as corrected... $10,378,174.51 $ 7,921,269.24 Net valuation reduction for Iowa City... $ 2,456,905.27 The impact of the valuation reduction to our FY08 budget is a loss of property tax revenue amounting to approximately $ 42,496. .... WHJ~ r&f ^ _____~_.___~____~'__._,.,.__._______._____'_,...._ ___."_.__w_.__,~~.__.____________ "._.________,___"u._~_._M"'_~'_..___..__~".__.__ I ~ j ~~~~'!~ -..:...... ~gal" ......~ CITY OF IOWA CITY~ MEMORANDUM DATE: TO: FROM: RE: March 6, 2007 Mayor and City Council v tL Marian K. Karr, City Clerk t.\.i'- Website updates At the January 29, 2007, work session (during the presentation from the Youth Advisory Board) it was suggested that a "counter" be utilized to track use of the newly created Youth Advisory Board website. An invisible counter has been added to the Youth pages. This will enable information on a "need to know" basis; but otherwise does not distract the viewer from the content of the page. To access the invisible counter simply scroll down to the white space below the last item on the page, "mouse over" the white space and you will see the hidden counter. During the formal meeting on February 6, Mayor Pro tern Bailey suggested spotlighting the Student Citizenship Awards, particularly remarks made by the awardees. A link should be active next week on the City Council page. Pictures will not be used. Cc: Youth Advisory Commission ._._~,~_~ ..._.. _ _______..______""___._... ..______..._,'___________.__________________.____..'..._.-1-____ Date: To: From: Re: February 28, 2007 Steve Atkins, City Manager . Wendy Ford, Economic Development Coordinator iveA-w Cub Foods . I CITY OF IOWA CITY MEMORANDUM ,;P ~~ tJ1 rn:J I ~ I f~~~'t -..;:;:.... "IIIII~ ..... - Notes from a phone conversation with Diana (on behalf of Valerie Boughton, VP of Human Resources, Cub Foods, Stillwater, MN) in attempt to gain further information on the closing of the Cub Foods store at 855 Highway One, Iowa City: Cub's parent company, Supervalu, had recently tripled in size, acquiring, among others, the large Albertson's Grocery store chain. Strategic business decisions related to company growth have involved some grocery store closures (such as Cub Foods in Appleton, WI) and some openings. The decision to close was strictly business driven. The City of Iowa City could not have done anything to change the decision to close the store. She appreciated the call. Additional business information from Hoovers.com SUPERVALU is feeling pretty super following the acquisition of more than 1,100 supermarkets from fallen grocery giant Albertsons (formerly Albertson's, Inc.). Its purchase of the Albertson's stores catapulted the chain from ninth to third-place in the US retail grocery market with some 2,500 stores nationwide. SUPERVALU is also one of the nation's largest food wholesalers, supplying about 2,200 grocery stores in 48 states with brand-name and private-label goods. The deal added half a dozen new banners, including Albertson's, Acme Markets, and Shaw's to SUPERVALU'S store roster (which includes Shoppers Food & Pharmacy, Cub Foods, Shop 'n Save). SUPERVALU also bought Albertson's in-store pharmacy operations. Cub Foods operates 50-plus discount grocery stores in four Midwestern states. With about three-quarters of its stores in Minnesota, it is the largest grocery retailer in the Minneapolis-St. Paul metro area. Another 31 Cub Foods stores are franchised by independent retailers. Founded in 1968 as one of the first warehouse-style discount food stores, Cub Foods was acquired in 1980 by food wholesaler and retailer SUPERVALU. While Cub Foods was the first to enter most of its markets with a no-frills format, it has since lost market share to big box discounters, including Wal-Mart and Target. I ~ I f~~~'t -..;;:.... "IIIII~ ..... .. CITY OF IOWA CITY ~ MEMORANDUM From: March 6, 2007 City Council , ) ~_\A ~ Kathi Johansen - Administrative Assistant to the City Manager ~i1Y'~ Date: To: Re: Community Events and Program Funding In accordance with Resolution Number 07-74, passed at the March 5 City Council meeting, the Community Events and Program Funding recipients have been notified of their allocation for Fiscal Year 2008. Applicants not approved for FY08 funding were also notified. Enclosure --~".,,-------~---------"--------"-------'-------'-"_...__._--~----_._----~--_.,----,-,...---- City of Iowa City General Fund - Non-Operational Admin. FY2008 Community Events and Programs Funding Requests for Actual Budget Request Budget Community Events & Programs FY2006 FY2007 FY2008 FY200B. 10,000 Hours Show 2,000 . - . All Iowa New Horizons Band Extravaganza - 250 250 250 Bike to Work Week 1,500 - . . Child Appreciation Day - - 2,500 . Conner Center - ADA Celebration 972 972 972 972 Earth Expo . - 2,000 . Extend the Dream Foundation's Ralston Creek Fair & Flea Mrkt 1,000 1,000 1,000 1,000 Field to Family - - 500 500 Great Places In Iowa 5,000 - - . Hancher's 35th Anniversary Gift to Iowa - . 7,500 7,500 Iowa City Community String Orchestra - - 300 300 Irving B. Weber Day 3,594 3,988 3,000 3,000 Johnson Co Historical Society 4,000 4,000 4,500 4,000 Jaycees' 4th of July Fireworks 4,455 4,455 6,000 7,500 Nachte Raho - . 8,000 . Riverside Theatre 3,000 3,000 5,000 3,000 Sports Authority, CVB . 17,000 . - Summer of the Arts Banners. Dubuque St. . 5,000 . . Summer of the Arts, Inc. (est. 2006) . 50,000 50,000 50,000 Arts. Festival (June 5-8) 7,000 . . . Friday Night Concert Series 5,000 . . . Jazz Festival (July 4-6) 6,075 . - . Saturday Night Free Movie Series - . . . Subtotal Community Events Allocated: $ 43,596 $ 89,665 $ 91,522 $ 78,022 Community Events Contingency: - 123 . 14,369 General Fund Community Event Funding: $ 43,596 $ 89,788 $ 91,522 $ 92,391 --------_._-._-_.~-------_."--_.._...._--~-~--------------_.~~._._--_.._"....__.- ~--_._---,..------<-- l ~ I -....= -14'... !~~~;t:~ '-.. _allliW'i.... .... ........ ~ CITY OF IOWA CITY www.icgov.org OFFICE OF THE CITY MANAGER Stephen J. Atkins City Manager steve-atkins@iowa-city.org Dale E. Helling Assistant City Manager dale-helling@iowa-city.org 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5010 Fax: (3 19) 356-5009 Date Name Street Address City, State Zip Dear XXXXXX: The purpose of this letter is to inform you that the IoWa City, City Council has approved your Fiscal Year 2008 request for community event fundi~ in the amount of $XXX, Your check will be released on July 6, 2007. Additionally, the Council would like for your organization to consider how you might provide for a recycling initiative within the parameters of your event. Also, at the conclusion of your event the City Council would Iik~,to~Elc:eive a written report identifying the major elementsQt your event, atteHdsi1ce, and/or any other measurements that you believe would be,/:IEllpful to them as they consider your event for future funding. If you have any questions, please Kathi Johansen in the City Manager's Office at 319 356-5010. Thank you for your attention to these requests and best wishes with your event. Sincerely, " [Stephen J. Atkin~: City Manager cc: City Council mgrfltrs/fy08event-funds. doc I ~ I !:~~,-.: -,;;:... ......m...... .............. 1 ~ CITY OF IOWA CITY www.icgov.org Date OFFICE OF THE CITY MANAGER Name Street Address City, State Zip Stephen J. Atkins City Manager steve-atkins@iowa-city.org Dear XXXXXXX, Dale E. Helling Assistant City Manager dale-helling@iowa-city.org This letter is to inform you your request for Fiscal Year 2008 community event and program funding for XXXXXXXX was notgranted. As you know, the City Council receives numerous requests each yeaMqr this funding and unfortunately not all applications can be approved. . Thank you for applying. If you ha\ie anyq.uestions, pl,ease contact Kathi Johansen in my office at 356-5010. . Sincerely yours, Stephen J. Atkins . City Manager cc: City Council 410 E. Washington Street Iowa City, IA 52240 Phone, (319) 356-5010 Fax: (3 I 9) 356-5009 - -------~._._--,---_.._~._~--_..~,._...._~-_...,---- --~._.._--_._-"-_.__._-_._,.._--_.._._.,.._-_...._~._'------._- xlJt I e~ 4. 00' t>\? cYr1/ ~ .... ,'.' ,.' '" 1.,~~ BUILDING PERMIT INFORMATION February 2007 KEY FOR ABBREVIATIONS ,Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW - New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAe - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other 'Page: 2 City ofIowa City Date : 3/2/2007 Extraction of Building Permit Data for To: 2/1/2007 Census Bureau Report From: 2/2 8/2007 ~ ~ Permit Number Name Address ImDr Use Stories Units Valuation BLD07-00036 WILLOWWIND SCHOOL 950 DOVER ST ADD NON 2 $1,500,000 CHANGE OF USE AND ADDITION FOR PRIVATE PRIMARY SCHOOL Total ADD/NON permits: 1 Total Valuation: $1,500,000 BLD07-00008 MYRON MA TTHESS 536 OLIVE ST ADD RAC 2 $5,000 ADDITION FOR DETACHED GARAGE Total ADDIRAC permits: I Total Valuation: $5,000 BLD07-00045 NANCY PORTER 2519 POTOMAC DR ADD RSF 2 $22,612 3 SEASON PORCH ADDITION FOR SFD B LD06-00 15 5 TERRY L & PATTI GILLETTI 920 E DAVENPORT ST ADD RSF 2 0 $6,000 2nd story addition Total AD D/RS F permits: 2 Total Valuation : $28,612 BLD06-00911 JIM MONDANARO 112 E COLLEGE ST ALT NON 2 2 $170,000 CHANGE OF USE TO RESTAURANT BLD06-00943 JORDAN DEGRAZIA 610 EASTBURY DR ALT NON 2 $102,252 CHIROPRACTIC OFFICE FOR UNIT #3 BLD07-00048 PETER HARMAN 115 E COLLEGE ST ALT NON 2 $50,000 AL TERA TION OF RESTAURANT WITH NEW TENANT (FEES WERE PAID ON-LINE ON 2-5-2007) BLD07-00049 KLEFFMAN SEED CO. 221 COLLEGE ST ALT NON 2 $21,000 ALTERATION OF OFFICE SPACE BLD07-00058 CALDWELL BANKERS 94 STURGIS CORNER DR ALT NON $20,000 OFFICE REMODEL BLD07-00072 ACE CASH ADVANCES 1067 HIGHWAY 6 EAST ALT NON 0 $11,500 CHANGE OF USE AND REMODEL FROM RESTAURANT TO LOAN OFFICES BLD07-00027 OC GROUP LC 201 S CLINTON ST 193 ALT NON 2 $2,000 RA TED MECHANICAL CHASE FOR HOOD INST ALLA TION Total AL T/NON permits: 7 Total Valuation: $376,752 BLD07-00061 STEVEN BERNHARDT 18 S GOVERNOR ST ALT RDF 2 $10,000 BASEMENT FINISH FOR RDF UNIT BLD07-00043 PAUL & VIRGINIA KING 38 NOTTING HILL LN ALT RDF 2 $7,646 CONVERT SCREEN PORCH TO 3 SEASON PORCH Total AL TIRDF permits: 2 Total Valuation: $17,646 BLD07-00059 VERN & ANN DENGLER 2418 PRINCETON RD ALT RSF 2 $28,600 REMODEL 2ND FLOOR FOR SFD BLD07-00039 TODD KURTZ 3442 DONEGAL CT ALT RSF 2 $15,000 BASEMENT FINISH FOR SFD Page' 3 City ofIowa City Date: 3f2!2007 Extraction of Building Permit Data for To: 2/1 /2007 Census Bureau Report From: 2/2 8/2007 IxP.>; IxP.>; Permit Number Name Address ImDr Use Stories Units Valuation BLD07-00068 LUCY KOONTZ 1009 TOWER CT ALT RSF $8,000 BEDROOM FOR SFD BLD07-00066 DENNIS J & KAY K BALDRII 2645 PRINCETON RD ALT RSF $2,000 BASEMENT FINISH FOR SFD Total AL TIRSF permits: 4 Total Valuation: $53,600 BLD07-00011 OTV, LLC 503 WESTBURY RD NEW NON 2 $736,035 10,712 SQ.FT. COMMERCIAL BUILDING ENVELOPE BLD07-00012 OTV, LLC 521 WESTBURY RD NEW NON 2 $544,020 7,312 SQ.FT. COMMERCIAL BUILDING SHELL Total NEW/NON permits: 2 Total Valuation: $1,280,055 BLD07-00074 PAULPFANNEBECKER 1418 PLUM ST NEW RAC 0 $6,511 DETACHED GARAGE ADDITION FOR SFD Total NEW/RAC permits: I Total Valuation: $6,511 BLD06-00909 APTS DOWNTOWN 24 N GOVERNOR ST NEW RDF 2 2 $192,931 DUPLEX Total NEW/RDF permits: I Total Valuation: $192,931 BLD07-00057 MEHMEN BUILDERS 756 KENNEDY PARKWAY NEW RSF $44 I ,500 SFD WITH ATTACHED 3 CAR GARAGE BLD07-00069 JEFF MILLER CONSTRUCTIC 1003 MEADOWLARK DR!, NEW RSF $360,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00063 SOUTHGATE DEVELOPMEN 4058 GUSTAV ST NEW RSF 2 $197,500 SFD WITH ATTACHED 2 CAR GARAGE BLD07-00064 SOUTHGATE DEVELOPMEN 4126 GUSTAV ST NEW RSF 2 $188,000 SFD WITH ATTACHED 2 CAR GARAGE Total NEW/RSF permits: 4 Total Valuation: $1,187,000 BLD07-00070 ALDI INC 1534 S GILBERT ST REP NON $25,895 REROOF GROCERY STORE Total REPINON permits: I Total Valuation: $25,895 BLD06-00447 DICK PATTSCHULL 621 IOWA AVE REP RMF 2 0 $33,420 REROOF DUE TO STORM DAMAGE BLD07-00065 TUCKER, PHYLLIS J 338 S GOVERNOR ST REP RMF 2 $5,600 REPLACEMENT WINDOWS FOR RMF UNITS Total REPIRMF permits: 2 Total Valuation: $39,020 Page: Date : To: From: 4 3/2/2007 2/1 /2007 2/2 8/2007 City ofIowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name Address ~ ~ Imor Use Stories Units Valuation REP RSF 2 0 $5,000 Total Valuation : $5,000 BLD06-00348 JOHN E & DANNETTE L RAl liS S LUCAS ST REROOF AND REPLACE MASONRY CHIMNEY FROM STORM DAMAGE Total REP/RSF permits: 1 I GRAND TOTALS: PERMITS: 29 V ALUA nON: $4,718,022 -_.__._---------_.__...._._._._._-.__.__._-~_._-,-_.-..~_.__.__._.._-_....__.__._-_.._.__."_._----~---~-_._--_._--,....-- ---.,.----..---------*""-" I ~ j ~~w~'t~ cMI TEYMOOF R1 AO WNADCUI TMY ~",,,,,""'IIIIIl\tfL. ..... .. ~ 03-08-07 IP11 Date: 2 March 2007 To: Jon Thomas, Dave Elias, Rick Fosse From: Jennifer Jordan Re: Recycling Update Please note that the "weekly" recycling updates seem to be occurring bi-monthly. This seems to be a better span of time to have new information and timely updates. Also note that I have the Human Services section of the Community Leadership Program on Friday, March 9. Household Hazardous Waste . Permanent facility: 26 scheduled appointments in last two weeks (winter average: 10/week?) . Press release February 22 announcing HHW mobile collection events . Sent letter two weeks ago to neighboring communities to offer HHW mobile collections: o Solon has confirmed for June 9. o North Liberty has scheduled for April 28. o Coralville has scheduled for May 10. . IC neighborhood associations o Creekside has confirmed event for May 5. o Windsor Ridge has scheduled event for May 19. o Working with Washington Hills to schedule event o Working with Turkey Creek area (rural subdivision) to schedule event . Working on determining specific site for each event . Working on short volunteer training . Working on script for neighborhood or community contact taking appointments CESQG HHW . Permanent facility: 8 appointments in past two weeks (average: 1-2 per week?) . Brainstorming about ways to get information to businesses; form letters have apparently not been effective. (press release in October 2006 and some local media coverage did not increase participating CESQGs) o Will be drafting newsletter to local Chambers of Commerce to share landfill CESQG services with businesses o Going door to door? o Passing 5 brochures out to each willing City staff to drop off at local businesses they use? (enter staff names in drawing for landfill-related "prize") Compost . Hillcrest food waste pilot: the weights have decreased in the last few weeks. I've talked with Hillcrest management and they have seen a lot of absent staff; temporary replacement staff is very busy and probably not as concerned with the pilot as regular staff. I will keep an eye on this and possibly make a trip to Hillcrest to provide encouragement and thanks for their efforts. . Working on "branding" compost for spring advertising: sent email to City staff about contest for choosing brand name. This has been very well-received and I've gotten several dozen great March 2, 2007 Page 2 ideas. landfill staff will choose a winner after the contest ends (March 19); the winning submission will receive an Earth Day 2007 T-shirt and a free dump-truck load of compost. Recycling . Met with Iowa Waste Exchange rep to discuss diverting several hard-to-handle types of materials from the landfill. Will continue working on this project. . Will be meeting with Brad Neumann to discuss his meeting with Johnson County Board of Supervisors about recycling at events. East Side Recycling Center . Organized trip to Hartman Nature Reserve for planning team on Friday, February 23. The reserve has an educational facility similar to what we are envisioning and I think everyone attending found the trip extremely helpful, in addition to getting a short course on making sap into maple syrup. Pictures of the educational/meeting faCility are available at: S:\Ww1\landfilllAlI Photos\Recycling Activities . Working on construction sign for site; to include image of future site and list of projects involved. . Talked to local power providers to determine if we could salvage any downed power lines; it does not appear that they have any available (other sources exist for reuse, recycling, and disposal) Advertising & outreach . Met with Von Stange, Director of U of I residence hall to discuss recycling in the residence halls. Contacted University of Iowa Environmental Coalition (student group) to offer to help with educational campaign. The offer was (politely) not well-received and the students stated that they have done plenty with education and need to change the system; they feel administration and facilities management are not doing enough... will be working on this one... . Scheduled table and advertising for Annual KXIC lawn, Garden and Home Show March 30- April1. Will be working on table display and schedule for landfill staff to cover shifts there. . Received JCCOG Waste Reduction & Recycling Guide copy back from Doc Services. Proofing in progress by other landfill staff. Earth Day at East Side . Working through details for Earth Day event at the East Side Recycling Center. So far: o HHW collection (by appointment; materials taken by staff) o Electronic waste collection (will be using Midwest Electronics Recyclers on-site) o Creek clean-up with volunteers (with Carol Sweeting) o "Bring a bucket" compost and/or wood chip give-away o Educational activities for kids (with ReStore and Carol) . Ordered Earth Day T-shirts for staff and volunteers Miscellany . Two educational tours at the landfill for March, weather pending. . Prepared press release regarding compact fluorescent bulb recycling at HHW facility in response to several students' questions and an NRP article . Agreed to be the local co-chair for the 2007 IRAlISOSWO conference (with Dave Klockau of City Carton) in Coralville October 7-10. Time commitment at this point is about 2 hours per week; this will likely increase in late summer. This is great exposure for the IClF and the area in general; we'll be bringing in about 300 people (?) to the area for local tours and also for evening activities. . Will be working with Dwayne on quarterly landfill report similar to these recycling updates. Cc: Steve Atkins Kathi Johansen ~",----"------'-~--'-~--'---"-'-'---"-'---'-'~'-'-",,--- --. ----_.._--,,,,--- ---,--,-~----,-"-,---,,,,--------------'-"'-'--'---'----..-- IJfI[J NEWS RELEASE Title: Recycling Compact Fluorescent Lights (CFLs) at the Household Hazardous Waste Regional Collection Facility Release Date: immediately Originating Department: Public Works/Landfill Division Contact Person: Jennifer Jordan Contact Number: 319-887-6160 Compact fluorescent bulb sales are increasing as more and more people learn about their energy- saving benefits and their long lives. According to the US Environmental Protection Agency, compact fluorescent light bulbs, or CFLs, use 75% less energy than standard incandescent bulbs to provide the same amount of light and lasts at least six times longer. This can translate to a $30 or more savings over the cost of each bulb's lifetime. It is important to note, however, that CFLs contain mercury. The EPA states: "The amount of mercury in a CFL's glass tubing is small, about 4mg. However, every product containing mercury should be handled with care. Exposure to mercury, a toxic metal, can affect our brain, spinal cord, kidneys and liver, causing symptoms such as trembling hands, memory loss, and difficulty moving. Ironically, CFLs present an opportunity to prevent mercury from entering our air, where it most affects our health. The highest source of mercury in our air comes from burning fossil fuels such as coal, the most common fuel used in the U.S. to produce electricity. A CFL uses 75% less energy than an incandescent light bulb and lasts at least 6 times longer. A power plant will emit 10mg of mercury to produce the electricity to run an incandescent bulb compared to only 2.4mg of mercury to run a CFL for the same time." The mercury in a CFL poses no risk to the user provided it is not broken. However, there is risk to the environment if a CFL is not disposed of properly. CFL's should not be put in the trash because they will eventually break, releasing the mercury. Compact fluorescent bulbs, as well as the longer fluorescent tubes, may be properly disposed of by making an appointment at the Household Hazardous Waste collection facility at the Iowa City Landfill and Recycling Center, located at 3900 Hebl Avenue SW. Please call 319-356-5185 to make an appointment. This service is free to Johnson County residents and residents of Kalona and Riverside. Small businesses may call for more information. For more information from the Environmental Protection Agency, see: http://www.eneflJ:vstar.gov/index.cfm?c=cfls.pr cfls For more information and a related article from National Public Radio, see: http://www.nor.orgJtemolates/storv/storv. oho?storvld=7 431 1 98&sc=emaf&sc=emaf )J;:] MINUTES DEER TASK FORCE MEETING FEBRUARY 6, 2007 LOBBY CONFERENCE ROOM - CITY HALL FINAL MEMBERS PRESENT: Pat Farrant, Harold Goff, Linda Dykstra, Peter Jochimsen, Martin Jones MEMBERS ABSENT: Pete Sidwell, Janet Ashman, Alan Nagel STAFF PRESENT: Kathi Johansen OTHERS: Nancy Menning CALL TO ORDER: Chairperson Farrant called the meeting to order at 6:07 PM. RECOMMENDATION TO COUNCIL: The Deer Task Force made a recommendation to Council to re-establish and continue through 2010. Motion carried 4-1. Farrant voting in the negative. APPROVE REVISED MINUTES OF APRIL 11,2006 and MINUTES FOR MAY 2,2006, MEETINGS: Chairperson Farrant stated that the first order of business was approval of the revised April II, 2006 minutes. Minutes were approved and accepted as amended. Motion carried 5-0. Chairperson Farrant asked ifthere were any corrections or discussion on the May 2, 2006 meeting. Minutes were approved and accepted. Motion carried 5-0. 2007 SUMMARY REPORT BY WHITE BUFFALO, INC.: F arrant asked ifthere was any discussion concerning White Buffalo's report on the 2007 deer kill. Goff asked Johansen for the cost of this year's deer kill. Johansen estimated it was around $54,000. Farrant noted the zoning had been modified and it was easier to follow. Farrant responded to questions regarding the history of the Iowa City deer kill during the late 90's. 2006 DEER/VEHICLE ACCIDENT REPORT: Members discussed the numbers given in the report and the areas where numbers are higher. Johansen explained the report in response to members' questions. 1 REFLECTOR SYSTEM: Farrant asked Johansen about the reflector system. Johansen stated the task force has not come to a consensus on how they wish to proceed with this project. She stated that various departments within the City have communicated with her that the reflectors are hard to mow around and are difficult to maintain. Some are in disrepair and questioned their effectiveness. Johansen stated if members decide to go forward with this, they would need to replace reflectors as so many of them are damaged. Dodge and Dubuque Streets are the areas that have had these reflectors in the past. The discussion turned to the upkeep and usefulness of these reflectors. Members discussed moving the reflectors to areas that have higher deer/vehicle crashes, or seeing where certain areas increase, when reflectors are not used. Jochimsen moved that they pull all of the deer reflectors for now and place them in storage. Seconded by Jones. Motion carried 5-0. DEER TASK FORCE SUNSET CLAUSE - MARCH 15,2007: Farrant noted that this item was part of their original charge by the City Council. Farrant asked Johansen what happens when this expires. Johansen stated that deer management would become a City project with Council being advised by City staff and the IDNR. Members discussed this issue stating that the Deer Task Force needs to decide how they wish to proceed. The options for the Task Force were next discussed, with Johansen stating that the members can regroup and continue with a one or two-year sunset clause - whatever they decide, but they need to make it clear what they want in their communication with Council. Dykstra stated that she feels she has been on the Task Force long enough and will be leaving. Jochimsen stated that he feels the document from last year was reasonable and he feels they don't need to meet as often as they have in the past. Jones stated he has been involved for about four years and will probably leave as well. Farrant then stated that she is tired of the antics that have gone on in the past few years and perhaps this is not a practical use of her time. Jochimsen said last year they met with more frequency, he asked why and stated that the minority always prevailed. The discussion continued, with members stating how they feel the Task Force has worked thus far. Goff said he would like to see better communication with the City Manager in the future. Farrant asked for clarification on whether the DNR can tell the City how to handle the deer kill. Discussion briefly touched on this issue, with members stating that they believe the DNR can deny the use of sharpshooting. Dykstra stated that she read something recently on this. Farrant said she would like to see the group continue to have their various opinions, but she is not sure if she will be able to continue on the Task Force. A brief discussion took place, with members deciding whether to sunset the Deer Task Force or to continue, and if so, in what capacity. They also discussed the need for having a sunset clause. Jones moved to continue the Deer Task Force in its present form through the year 2010. Seconded by Jochimsen, Motion carried 4-1. Farrant voting in the negative. Johansen stated this recommendation will be made to the City Council and will form part of the City Council's February 20th agenda. 2 COMMUNITY COMMENT: Farrant introduced Nancy Menning, a previous member of the Task Force. Menning stated that since leaving the Task Force, she joined the Department of Religious Studies at the U of I and works mostly in ethics. She explained how interested she is in this topic, and then explained her current research work and teaching. She stated that there may be students from her class wanting to interview members of the Task Force, and she invited members to her class on Monday, March 5, at 12:30 at 317 Phillips Hall, stating that it would be great for members to speak that day, as well, regarding the urban deer herd. She then described the handout that she gave to members, stating that she is open to suggestions from members. OTHER BUSINESS: Jochimsen shared some clippings with members, stating that he had collected them over the past few months. He discussed a motorcycle accident involving an Iowa City man who died when a deer ran in front of him. He also discussed the Cedar Rapids' bow hunt and pointed out some highlights of the article. The discussion continued, with Jochimsen pointing out various deer-related incidents. (TAPE ENDS) Goff asked Johansen if they had a helicopter count yet from the DNR. She stated the DNR did a helicopter count during the last snow and provided members with a map, zones, and a current deer count. SET AGENDA AND TIME FOR NEXT MEETING: Dependent upon Council's decision to approve or disapprove the continuation of the Task Force, the next meeting is tentatively set for the first week in March. Johansen noted in order to fill vacancies within the Task Force, members need to recruit applicants. The Task Force will review all applications and make a recommendation to City Council. Council will make the official Task Force appointment. A brief discussion ensued regarding the White Buffalo report, with Goff stating that it should be one of the first things they tackle with the newly formed Task Force. ADJOURN: Meeting adjourned at 7:10 P.M. Minutes submitted by Laura Berardi 3 Deer Management Task Force Attendance Record 2007 02/06 J. Ashman 0 L. Dykstra X P. Farrant X H. Goff X M. Jones X P. Sidwell 0 A. Nal!.el 0 P. Jochimsen X Key: X = Present o = Absent OlE Absent/Excused NM No Meeting = Not a Member 4 J][] MINUTES Youth Advisory Commission February 21,2007 -7:00 P.M. Lobby Conference Room, City Hall DRAFT Call to Order: Meeting called to order at 7:03 P.M. Members Present: Keranen, Stubbers, Nelson, Weeks, Segar, Ziegenhorn Members Absent: Bleam Others Present: City Council Liaison Correia, City Clerk Karr, Human Rights Commissioners Joy Kross and Beverly Witwer, Neighborhood Centers of Johnson County Rep. Robin Sueppel ADD rove Minutes: Stubbers motioned to approve the minutes; Ziegenhorn seconded. Approved 6-0. Discussion ofIowa Youth Survev Results: Correia pointed out the results from the most recent survey in response to a question asking iJthe students believed students in their school treat each other with respect. Correia provided a graph of the Youth Survey results for Iowa City students for that question from years 1999, 2002, and 2005 for grades 6, 8 and 11. Over time there is a general trend of decreasing positive responses to the question, indicating more students believe others do not treat each other with respect. The statewide trend is opposite, with positive responses increasing. Correia noted possible ways of finding out what is behind this shift, including convening groups of students at different Iowa City schools for discussions, creating a youth council at the junior high schools, and spreading the peer conflict resolution program at the elementary schools to the junior high schools. Correia stated that there is a movement in the community to address this issue that the Commission could be a part of. Keranen noted speculation in the effectiveness of peer counseling programs. Correia added that before developing programs to respond to this program a possibility would be to meet with students to learn more about what they think would work. Ziegenhorn noted that Southeast Junior High and City High have reputations for being "dangerous" schools, with increasing fights and peer violence. She stated that changing demographics ofIowa City and its schools, with more people moving to the area, could be creating the conflicts since they have different backgrounds. Keranen confirmed that a similar trend is being experienced at West High. Correia responded that a possible first step to addressing this issue is to bring students new to the area together with long-time Iowa City students to talk about differences and issues that arise. Youth Advisory Commission February 21,2007 Page 2 DRAFT Human Ril!:hts Commission Youth Human Ril!:hts Awards: Witwer introduced herself and Kross. She explained the mission of the Iowa City Human Rights Commission is to prevent discrimination and increase awareness. She provided handouts for the Youth Awards ceremony on April 24, 2007, containing background information and nomination forms. Witwer extended an invitation to the Commission to attend the Youth Awards ceremony to be introduced, and then explained the eligibility for the awards. Witwer expressed interest in building a relationship between the Human Rights Commission and the Youth Advisory Commission, and invited the commission to attend their one of their future meetings, noting their next meeting was March 27.. Kross expressed interest in building a relationship between the commissions, and noted that their website is a good place to go for more information. Witwer asked the commission to let members of the corrimunity know about the Youth Awards Ceremony. Neil!:hborhood Centers of Johnson County 50K Road Race & Relav: Sueppel explained the mission of the NCJC and their operation of community outreach programs in the Broadway and Pheasant Ridge neighborhoods. On April 21 the NCJC will be hosting a 50K road race or relay in Iowa City to raise funds. She asked for volunteer help from the commission for help operating the event. The entry fee for participation is $50 for the first person, and $25 for each additional portion. Uodate on Council Presentations: Keranen stated that at the budget request input session for fiscal year 2008 she and Stubbers faced many questions from the council. The website and Summer of the Arts involvement was accepted without much objection. The mini-grant program brought more concerns from the council, including fundraising, handout of money, and supervision of the program. Stubbers added that the council liked the Commission website and asked for input on the city website. Correia and Karr added that input from the youth of the city would be helpful for improving the website. One idea for the Y AC website involved posting seasonally applicable links to other city departments. Correia stated ofthe $3700 requested for the Commissions fiscal year 2008 budget, the council agreed to fund $2500 total. $1500 for the mini-grant program, $500 for the web site, and $500 for the Summer of the Arts Global Village. The total amount requested by Commission was $3700, with $3000 for mini-grants, $200 for the website, and $500 for the Summer of the Arts Global Village. Ziegenhorn reported that she read the Commission recommendation for establishing a late-night bus service route during the February 6 city council meeting. Correia noted that Youth Advisory Commission February 21,2007 Page 3 DRAFT in the 2008 fiscal year budget there are no appropriations for expanded bus service, but because of the revenue from the Court Street Transportation Center, it may become more feasible by mid-2008. Karr added that late-night bus service and Sunday service expansions are being considered. Reports from Subcommittees: For the Summer of the Arts Global Village subcommittee, Ziegenhorn reported that she, Segar, Weeks, and Subha Subramanian met with Deb Greene to determine what they needed to prepare. There will be a mask-making activity and flag-decorating activity. There will be a few Ghana flags present. The Ghana kit did not contain much useful material. By March 15 the subcommittee must report to Greene what crafts they will have and must provide a supply list. The Summer of the Arts provides $200 to offset the cost of supplies. There must be enough supplies for 400 children. Karr stated the $500 appropriated from the city council for fiscal year 2008 can be used to offset the cost of this year's event, for such supplies as beads, large maps, and flags. On Saturday, June 2, the day of the event, volunteers must be present from 10:00 A.M. to 4:00 P.M., with approximately an hour before and after dedicated to setting up and cleaning up. The Summer of the Arts provides a tent, chairs, and three or four tables. The subcommittee decided to arrange the tables with the volunteers on the inside of a square and the children on the outside. Greene recommended having music from Ghana. There should be food from Ghana, but it should not spoil or need to be refrigerated. There must be a display about Ghana and information about the Commission. The subcommittee must submit a sheet for a passport packet about Ghana, including information targeted to five year old children. The event takes place in Black Hawk Mini Park on the pedestrian mall. At the next meeting of the subcommittee on March 1, Subha Subramanian and her friend will report which food they will prepare for the booth. They will later meet with Deb Greene to report their decisions and get an estimated cost. Karr noted that for printing exceeding the $200 from the Summer of the Arts, the city has a contract for reduced prices with a printing company. Correia added that the UA Y is creating a youth volunteer corps which could help with operations on the day of the event. Keranen and Ziegenhorn added that they could solicit volunteers from various student groups at City and West High Schools. Three to four volunteers should be at the booth constantly, with overlapping shifts to ensure that enough volunteers are available at all times. Karr noted that Regina High School could be solicited for volunteers as well. Keranen noted that during the shifts there could be a mixture of Commission members and other volunteers. Keranen expressed interest in having live music, but Ziegenhorn added that Greene favored having a stereo playing music from Ghana. For the website subcommittee, Nelson reported that the aluruni section is now online and that photos for Segar and Weeks are not yet posted. Karr stated that the photos are not posted because the parental release sheets were not yet received before the time ofthe meeting. Karr reported that the council encouraged posting more videos and expressed -~-_._---,--_."',._~--~..__.~-_.._---_._.,._-~~-----~--..-...-.....-.--. ----_....._._-~---_._~_.._-----------------"- Youth Advisory Commission February 21, 2007 Page 4 DRAFT interest in knowing how many hits the website received, which would be recorded by a counter. The counter would record how many visits the site received as well as which sites were viewed. Keranen expressed interest in finding a way to attract more youth to the page through advertising events on the website. Karr stated that written criteria might be useful for determining which events could be posted. Correia expressed that one criteria could be that the events must be alcohol-free. A calendar could list the events. Correia added that the Student Citizenship award speeches could be linked to from the Commission website. Keranen stated that the website could be advertised through posting of flyers. Karr added that the easiest way to distribute the advertisement would be both in print and electronically, and that the page could be placed on the Iowa City website under the highlights section. Keranen added that the Commission could make advertisements in bookmark form to distribute at area libraries. Karr added that opportunities for distributing bookmark advertisements would be at the book exchange events and at local school libraries. For the grant-programming subcommittee, Nelson and Keranen met on February 18 and discussed how the mini-grant program could be administered. Nelson provided a handout outlining the process. Remaining issues to be determined included how the funds would be disbursed, how to monitor the progress of the proj ects, and whether outside funding should be pursued. Keranen added that the rationale for the potential grantee meeting with a subcommittee first would be to help explain the process as well as to help them prepare for their presentation. Pictures of events or people involved would be good additions to the website. Karr noted that potential grantees should submit a proposal to the subcommittee before meeting to minimize the workload. While it may be helpful to have the grantee submit the completed packet to the subcommittee before meeting, it may also be an unnecessary burden to the grantee if their project is not something that would be approved. Stubbers and Keranen noted that a proposal containing a mission statement and information about who they would be working with would be helpful while not presenting too much of a preliminary obstacle. Correia stated the proposal could ask who the grantee will be working with, what their project will be, and why they want to do it. Karr noted the amount of subcommittee assistance to the potential grantees in the application process is dependent on the number of applicants. A two-step process was proposed, with first the proposal introducing the concept and the second detailing the actual proj ect. For the application process, information about the process and information on the proposal would be available on the website. The applicants would submit a proposal to a subcommittee. The subcommittee would then screen projects, meeting with promising applicants and give them the application packet and receive guidance. The applicants would present their final presentation to the Commission. The Commission would then decide based on a rubric including uniqueness, feasibility, effect on the Iowa City community, and the presentation strength. -.-.-.---.--.., ---_._---_._,-_..__._---_...~._----,,-_._----_.-_..,,_..-_.__._,,-_._---"--,---------------_._---_.,----~ Youth Advisory Commission February 21,2007 Page 5 DRAFT Correia noted that while the subcommittee would filter the applicants when deciding who to give application packets to, they would not specifically recommend them at that point because the applicants would still need to complete the application and present to the Commission. Keranen mentioned the largest issue to be worked out was how to disburse the funds. Karr and Correia stated that the most feasible option would be to reimburse the expenses. Karr added that it is a possibility to disburse the funds beforehand rather than reimbursing, but that the details must be worked out with the city attorney. In order to reimburse, the grantee must provide receipts. The grantee must submit the receipts to the city clerk as well as to the subcommittee. The subcommittee would have to approve the expenses, while the city clerk would then process the reimbursement. Keranen noted the question of whether the program should seek outside funding. Correia added that the only reason to seek outside funding would be to expand the program. Correia also noted that a possible criteria for determining who would receive funding could be whether they also have outside funding, since this could encourage larger proj ects. The grant-programming subcommittee then agreed to revise the outline of the process and meet with the city attorney to resolve remaining issues. Keranen stated a mock-up of an ideal proposal would be helpful. Nelson asked if the Commission wanted to support group as well as individual led projects. The consensus was that they should make the determination based on the nature of the project. Correia noted that the Commission could organize a contest to design posters through the website. Public Discussion: Correia commended the subcommittees for the amount of work accomplished. Announcements/Invitations: The dates of future meetings were noted. The March 27 meeting of the Human Rights Commission could not be attended by most of the Commission, so a request to meet at future meetings would be made by Karr. Citizenshin Awards: Keranen agreed to present at the reschedule March 5 meeting. Stubbers agreed to present at the April 3 meeting. Youth Advisory Commission February 21,2007 Page 6 Ziegenhorn agreed to present at the April 16 meeting. Karr noted that the commissioners should wear their Commission shirt to make themselves more recognizable. Motion to Adiourn: Motioned by Stubbers, seconded by Ziegenhorn. Approved 6-0. Meeting was adjourned at 8:45 P.M. Minutes submitted and prepared by Nelson. DRAFT I I ! DRAFT I I ATTENDANCE RECORD YEAR 2006-2007 I (Meetinl!: Date) I TERM 3/23 3/30 4/13 4/20 5/25 6/14 7/10 8/14 9/6 10/4 11/1 1/17 2/21 3/21 i NAME EXP. , I Audrey 12/31/07 X X X X X X X X X X X X X I Keranen I Sarah 12/31/07 X X X OlE OlE X X X X OlE X X X Ziel!:enhorn Lin Weeks 12/31/08 -- -- -- -- -- -- -- -- -- -- -- X X David Segar 12/31/08 -- -- -- -- -- -- -- -- -- -- -- X X Maison 12/31/07 X X X OlE OlE OlE 0 OlE X X X X OlE Bleam Jacqueline 12/31/07 X x X X X X X OlE X OlE X X X I Stubbers Michael 12/31/08 X X X X X X OlE X X X X X X I , t Nelson I I I I I X = Present I KEY: , I I o = Absent I I OlE = Absent/Excused NM = No meeting --- = Not a Member I I I , I i I I I I J][] MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, FEBRUARY 8, 2007 EMMA J. HARVAT HALL Preliminary MEMBERS PRESENT: Esther Baker, Michael Brennan, Richard Carlson, Michael Gunn, Pam Michaud, Jim Ponto, Ginalie Swaim, Tim Toomey, Tim Weitzel MEMBERS ABSENT: John McCormally STAFF PRESENT: Bob Miklo OTHERS PRESENT: Helen Burford CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:03 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Burford stated that she wanted to report a few things to report to the Commission and thought that the Commission should invest some time in these issues. She said that one of the commission members Jim Ponto and one of the members of Northside Neighborhood Association Claire Sponsler attended the first of two meetings regarding the Northside Marketplace planning meeting. Burford said that there is a great interest in retaining the pedestrian orientation and balance and scale of this neighborhood. She said there was some discussion about the benefits of designating the area as a historic district. Burford said this would be an opportunity for the Commission to find a way to speak with the property owners and the business people to do an educational effort and explain the economic benefits of both a national historic district designation and a local historic designation. Burford said the eclectic nature and the uniqueness of the area were also discussed. She said this is also an opportunity to talk about the Main Street program, as well as federal and state tax credits. Burford said this is also a chance to reach out into the community and talk to architects, the Chamber of Commerce, and other groups. Secondly, Burford said that the budget notes discuss the funding of the brick paved streets, which are not just in Iowa City's historic districts but other parts of the city. She noted that they are funded by the capital improvements budget, and this comes up annually for review. Burford said the budget for this line item is $20,000. Burford said that the cost of repairing a square yard of a brick street is roughly $125, and the cost of repairing concrete is roughly $65. She added, however, that a well-maintained brick street can last over 100 years, but a concrete/asphalt street is expected to last 15 to 20 years. Burford said that brick streets also add to the value of a community. Burford said that she did some research and found that Davenport, Iowa is considered one of the examples in the country of how to handle brick-paved streets. She said that Davenport actually has a simple ordinance that reads, "Streets and alleys shall be maintained as brick streets and alleys. This list shall be subject to revision from time to time. No other type of repair shall be allowed to these streets and alleys other than that described under this section." Burford said the ordinance gives detailed instructions on how to repair a brick street. Burford pointed out that Coralville just constructed a huge brick street for its riverfront. She said that having an ordinance for something like this would protect the brick streets. Third, Burford pointed out that the Friends of Historic Preservation Board is asking to postpone the preservation awards until the fall. She said that this would give people in the community more time to work on their projects. Burford said she talked to the Chair of the Johnson County Historic Preservation Commission, John Christiansen, who has asked to be involved in the preservation awards. -~-~---~,,--~--~'--~"-~--'---'-----"'--~'-"'--"---'-_._----._--_._,-----~~---"_.,~~--_._-_.._-_._._- Historic Preservation Commission February 8, 2007 Page 2 Mikio stated for consideration that there were a few years in which the preservation awards were a joint effort with the County. He said because of the number of projects that the program went on very long and some attendees started to leave before the program was over. Burford discussed the Glenda Castleberry's lecture on the economics of historic preservation in which Castleberry referred to a model showing the impact both direct and indirect of historic preservation in a community. Burford said that she went to that website and then suggested to Sunil Terdalkar that every time there is an application that it be entered into the model in order to start building some numbers to show the impact of historic preservation on the community. Weitzel said the Commission has discussed applying for a CLG or HRDP grant to have an economic impact study done. He said it has also been suggested by members of the City Council that this be done at some point. Burford said that the model can be found online under "Preservation Economic Impact Model." ITEMS FOR CONSIDERATION: November 21. 2006. Carlson stated that he had typographical corrections to submit. Weitzel stated that if there are no corrections of substance, then the Commission can agree to file the minutes by consensus. It was the consensus of the Commission to do so for these minutes. December 14. 2006. Swaim stated that on page twelve, in the second to last paragraph, the last sentence should read, "".there would not be much depth between the buildings." Carlson said that on page eight, in the second to last paragraph, it should be corrected to show that Weitzel voted no instead of Gunn. He added that he also had typographical corrections to submit. MOTION: Carlson moved to approve the December 14, 2006 minutes of the Historic Preservation Commission, as amended. Baker seconded the motion. The motion carried on a vote of 9-0. DISCUSSION ITEMS National Preservation Awards Miklo said that he and Terdalkar thought that the tornado recovery efforts of the Commission, Friends, and the community in general might be a good project to consider for this. Miklo said that the Iowa Chapter of the American Planning Association gave the community an award for its efforts, so that is an indication that this is an award for the effort. He added that the National Trust did provide some funding for some of the repairs. Miklo asked if the Commission would be interested in nominating that process/project. He said that a nomination was compiled for the Iowa Chapter of the American Planning Association Award, and that could be amended to meet these criteria. Miklo asked if anyone on the Commission would be willing to spend three to four hours on the nomination. He said that the nomination deadline is March 1", and the award announcement would be in September. Weitzel agreed that this is a great idea for a nomination. Miklo said that another project would be the Englert Theater. He said that is a worthy project but is not as timely nor as dramatic. Miklo said that the requirements would include a 750-word maximum description, letters of recommendation, and before and after photographs, which are already available. He said that it would be a matter of just compiling the information; the only new requirements would be to update the letters of recommendation and to update the text. Swaim volunteered to work on the project. Weitzel informed Swaim that she could have access to all of his photographs. Miklo said the application would not be for any specific buildings but would refer to the overall effort. Weitzel stated that this entire effort has received a lot of attention, and the Johnson County Historical Society is looking at doing an Historic Preservation Commission February 8, 2007 Page 3 exhibit, perhaps a permanent display, regarding this. He said he would be working on that. Miklo added that this is an opportunity to show the results of the Commission's efforts and the possible effects that the Commission's work had on Iowa Avenue and other damaged areas. The consensus of the Commission was that this project would make for a great application. Traininq Opportunities. Miklo said that Preservation Leadership Training (PL T) is a program that some members of the community have attended. He said that it is several days in length, usually in a historic community. Miklo said the training is pretty in-depth, including technical aspects of preservation, economics, the politics of preservation, and the regulatory aspect. He said that if there is a commissioner or two interested in attending, particularly someone who would be on the Commission for a while, the City might be able to find some funding. Perhaps Friends of Historic Preservation might help pay some of the expenses. Weitzel said he believes the conference lasts for three to four days. Miklo said he would e-mail the details to Commission members. Weitzel commented that this is a great chance for someone who plans to be on the Commission for a number of years and is an excellent opportunity to bring more training and skills to the community. Preservation Plan Update. Miklo said that Marlys Svendsen was in Iowa City last month for a meeting of downtown business and/or property owners. He said that the meeting concluded the public input phase of the Preservation Plan. Miklo said that Svendsen has prepared a rough draft that will be amended and presented to the Commission within the next few weeks, hopefully in time for the March agenda. Burford asked about the meeting on Friday morning at 9:30 regarding the downtown area. Miklo replied that there is a meeting of the City's Economic Development Commission. He said the City Council wanted a market analysis done of the downtown area and put out a request for proposals for consulting firms for this purpose. Miklo said the City Council is seeking advice as to what can be done to improve the downtown, keep it economically viable, to improve the mix of businesses, and decide what the City should be looking at in the next five to ten years. He said preservation should be one aspect of that. Weitzel commented that things the Commission has talked about in the past include fayade improvement and revolving loans. Regarding the Preservation Plan, he said the Commission had hoped to have it before the City Council by now, the project was delayed due to the tornado. Update on 923 Iowa Avenue and 411 South Governor Street Proiects Miklo said that the Commission's decision to deny a certificate of appropriateness for the replacement building at 923 Iowa Avenue was appealed to the Board of Adjustment. He said that the Board's initial review of the appeal in November resulted in a tie vote. Miklo said the applicant requested reconsideration in January, and at that time the majority of the Board felt that, based on the discussion in the minutes and the references to density and zoning matters, the decision of the Commission was not based on design or scale and bulk issues but on density. Miklo said the Board had to rely on the minutes in making its decision. He said therefore there may be a lesson here that in the future, on very significant projects like this, the Commission members should refer closely to the guidelines and Secretary of the Interior Standards and iterate how the project does or does not meet them. Weitzel said that the Commission could probably have done a better job of articulating what is already in the guidelines when discussing the issues, including some of the neighborhood concerns. He said that because the Commission didn't cite any other relevant guidelines, the Board of Adjustment was restricted to Sections 10.1 and 10.2 in its deliberations, which left a lot of the discussion out of the picture. Weitzel said the Commission should also have made it clear when discussing some of the other underlying issues whether they were being used as items for consideration or not. He said the Commission can talk about those things but needs to make it clear that that is not what the decision is being based on. Historic Preservation Commission February 8, 2007 Page 4 Miklo added that the decision of the Board of Adjustment is appealable. He said that a neighboring property owner could appeal the decision, as could the Commission. Miklo said that the next level of appeal is the District Court. He said that there would be a difficulty there in terms of the Commission making the appeal in that the City Attorney's Office represents the Board of Adjustment and would therefore not be available to make the case on behalf of the Historic Preservation Commission. Miklo said that therefore to appeal the decision would require the Commission to seek funding from the City to hire an outside attorney. Miklo stated that the Board of Adjustment is a semi-judicial body and by law has to come to findings of fact to state very clearly how their findings meet the law. He said that the Commission can consider whether or not to appeal this decision, but he thought it would be a difficult task. Miklo said that this was a difficult case and added that the Board of Adjustment was split three to two on the decision. Weitzel asked if any Commission members would be interested in appealing. Swaim said that it speaks both about physical mass and visual mass. She said that physical mass would certainly seem to have something to do with visual mass. Weitzel said that when the Commission next revises its guidelines, that definition should be made very clear. He said he did not think there was a clear definition provided. Weitzel said the Board did not really come to a consensus on what that meant either. Carlson said that he believes there are Secretary of the Interior Standards for new construction as well as for rehabilitation. He suggested that the Commission look at those and cite them in the guidelines for new construction. Miklo said that physical mass is something that can be defined, and the guidelines do that but limit it to single-family homes and duplexes in that there are actual figures or percentages. He said that the way the guidelines evolved - the fact that there were guidelines written for the districts and also guidelines for apartment infill that were drafted by another committee - would indicate that the Commission's overall intention was that the overall dimension parameter should have applied to multi-family. Miklo said it was qualified to apply only to single-family houses and duplexes at some point when the other guidelines for apartment infill were put into place. He said that the others are more subjective in terms of the visual mass, and that is where there is a lot of gray area that can be argued either way. Weitzel said that one of the things the Commission is always going to have trouble with is that when one comes to something involving findings of fact, there is so much that is personal opinion. He said that it is necessarily subjective, and that's why Commission members need to be clear when it comes to citing the qualities that lead to their decisions. Toomey said that the house on the corner of Iowa Avenue and Dodge Street with the large apartments next door is an example of visual mass and how the mass of the apartment building overwhelms the house. He said that would apply in this case, where something that was once a home is to be replaced with something that will result in a dramatic change in the neighborhood. Michaud said that the 923 Iowa Avenue and 411 Governor Street projects were very similar, because the owners of both wanted to build deeper. She said that both applications had very emotional presentations. Weitzel said that at some point, the Commission may make a questionable decision, and that's why there is an appeal process. He said the Commission should learn from the experience, go forward from this point and be prepared to be diligent in the future. Swaim said that during this coming spring and summer there should not be the same large number of applications that the Commission had last year. She said that when there is a large number of applications to get through, the Commission has to feel comfortable in tabling something for further study. Swaim said that even though postponement may be frustrating, it's better to make the right decision over two meetings. Weitzel agreed and said that is particularly true when the Commission needs more information. Miklo said that there is some question as to whether the Commission's guidelines require a vote at the meeting at which it considers an application. He said that the Planning and Zoning Commission handles Historic Preservation Commission February 8, 2007 Page 5 that situation by having a 45-day time limit for a vote. Miklo said that when the Planning and Zoning Commission is in a situation in which there is new information, not enough information, or some doubt as to whether the project complies with a rule or regulation, it will tell the applicant that if he wants a vote the Commission will vote, but the Commission will have to vote against the project because more details are required. He said the Planning and Zoning Commission informs the applicant that it would like to work with the applicant by deferring the application to the next meeting in order to have adequate information. Miklo said that there are a couple of letters from the State Historical Society regarding the application approval for 411 South Governor Street. He said that when Terdalkar first reviewed the project, he had the sense that it would not comply with the Secretary of the Interior Standards. Miklo said that Terdalkar therefore referred the project to Jack Porter, the architect at the State Historical Society. Miklo said that Porter, after a cursory review, gave an initial indication that there were some problems with the project meeting the Secretary of the Interior Standards, so that would have been grounds to defer the application until the issues couid have been delved into more thoroughly. Miklo said that 411 S. Governor Street went on to the Board of Adjustment agenda. He pointed out that this particular property and the zoning in that area is such that this buiiding could not expand and nothing could be done to this property as a religious institution because of the overall zoning requirements. Miklo stated that there is a bonus in the zoning ordinance for historic buildings that allows the Board of Adjustment to waive almost any zoning requirement if it is determined to be necessary to preserve a historic site or structure or cultural asset. He said that because this is a National Register building, that allowed the church to make an application to the Board of Adjustment, but it also required a certificate of appropriateness, which it would have required anyway because it is in a conservation district. Miklo said, however, that the level of scrutiny that the Commission was allowed, because of the zoning issues, was greater than that required for the typical certificate of appropriateness. He said that in fact, because of the historic sanctuary, the issue of breaking up the interior of the building is pertinent to the discussion, and that perhaps was not emphasized enough in the discussions. Brennan said that certificates of appropriateness, by definition, are for materiai changes to the exterior appearance of a building, so by the ordinance, review is restricted to the exterior. Miklo stated that the ordinance that the Board of Adjustment operates under for a special exception refers it to the Historic Preservation Commission to evaluate the effect on the historic features, so it's broader; it's not a typical certificate of appropriateness. Miklo said the point of the special exception is to allow something that would otherwise not be allowed in order to save a historic landmark or feature. He said that in this case, the sanctuary is a historic feature. Miklo said the original building is the historic feature, the building as a whole. Miklo said that when the church went on to the Board of Adjustment with an application, there were several other issues with the project in terms of parking, drainage, one of the neighboring property owners being affected, and setbacks that were problematic. He said the zoning ordinance ties the special exception allowing the waiver of some of the other requirements to preserving the historic structure. Miklo said when the letters came in from the State Historic Society indicating how the changes to the building would actually detract from its historic significance, it was clear that the Board would have a difficult time granting a special exception for the parking waivers, setbacks, etc. Miklo said that at this point, the church is rethinking how it will approach this application. He added that Friends of Historic Preservation has offered to provide some funding for design assistance by hiring an architect with some expertise in adding on to historic buildings. Mikio said that hopefully the church will come back with a new design, including a substantial breezeway between the original building and the new building and with the roofline of the new building not overwhelming the roofline of the old. Brennan asked Miklo for an explanation of the procedure. Miklo replied that it is a two-step process in that the application has to receive both Historic Preservation Commission and Board of Adjustment approval. Brennan said that the last time this was considered, the Commission was operating under its ordinance that prohibits consideration of the interior. Miklo said that was incorrect - that the application was to the "----_._--_._._-,-~.__..._"_._---~.~--_._."---"-~._--~-_..,._---_.- Historic Preservation Commission February 8, 2007 Page 6 Board of Adjustment for a special exception using the historic building status. He said that the church could not have even come to the Commission for additions to the building without that status, because zoning wouldn't have allowed it. Miklo said that this building, because of zoning, is pretty confined; it has no parking and doesn't meet the setbacks. He said there is a relief valve, however, that is an incentive to preserve the historic resource. Regardless whether the interior is regulated or not, it appears that the exterior alternatives proposed by the church do not meet the Secretary of the Interior's Standards and could result in it losing its National Register status. The National Register status is necessary for the Board of Adjustment to waive zoning requirements. Gunn asked if the Commission ever had the right to override any other zoning. Miklo said the Commission does not. He said the Board of Adjustment does, and the Commission is a partner in that in that the Commission has to find that what's being done would preserve the historic resource. Miklo said that the Board of Adjustment also has to consider whether a historic resource is being preserved, taking the Commission's recommendation as part of that but also looking at how it will affect the neighborhood in terms of traffic, parking, etc. Gunn asked if the Commission's vote in any way takes away all of the zoning considerations from some other body. Miklo said they aren't taken away, but the Board of Adjustment could consider waiving the other requirements, given that the Commission voted in favor. He said the Commission's vote is one factor in the Board's decision. Swaim asked about the procedure when the church reworks its plans. Miklo replied that the church will have to bring the application back before both bodies. He said that an example of this would be the Preucil School of Music. Mikio said it is in a residential zone but had no parking. He said that this pertinent clause was written into the zoning ordinance a number of years ago in order to encourage the preservation of buildings like this. Mikio said that Preucil was relieved of some of its parking requirements through this clause and was required to preserve the building Weitzel said this is obviously for significant buildings, not for any residential building that is old. He said the Commission needs to be clear in these types of questions that it is enabling a special exception based on the decision that it is not negatively affecting the historic integrity. Miklo said there have only been two cases that have used this provision: the Preucil School and the Bethel AME Church. He said this is a way of encouraging the reuse of the building and therefore its preservation. Brennan asked if the church was a local landmark. Miklo said that the church is a National Register building but is not a local landmark. Miklo said that in 1996, all buildings listed on the National Register were nominated as local landmarks. He said that with exception of the Davis Hotel Building (the property owner objected), they all were listed as local landmarks. Miklo said that since that time, buildings have been added to the National Register, and the City has not necessarily followed through to have them added as local landmarks. Miklo pointed out that it doesn't matter in this particular situation. He said the Board of Adjustment considers this clause in relation to a building that is on the National Register, is a local landmark, or is in a historic or conservation district. Brennan asked if any other building in that district could use the provision to propose a similar expansion. Miklo said that theoretically it could be done, but because most of the historic buildings in Iowa City are residences, there isn't much that would need to be waived in order to make them work or function. He said that a single-family residence only requires one parking space, and a zone allowing multi-family usually has enough room on the site to allow additional parking. Miklo said that when this provision is used it will mostly be for commercial or institutional buildings. Miklo said that the idea is to preserve the building in the long-term. He said that the point of the ordinance is to preserve the historic resource by granting waivers of certain other regulations in order to do that. Gunn said that the issue of mass and scale is obviously difficult. He said that the Commission has tried to write the guidelines to address that. Gunn said the Commission came up with the street elevation, coupled with the zoning guidelines, to regulate scale to a degree. He said that is objectively about as far as the Commission could get. Gunn said that it is very difficult, when people are passionate about their --~--~--------- -~.._-~_.~._._._---------- ---_._-_._-~----~-------_._-"--_.._-_._--'-~.,-_.._----'-'--"---'~-----'------~'-"'- Historic Preservation Commission February 8, 2007 Page 7 projects and when the lawyers get involved, to make the Secretary of the Interior Standards enforce mass and scale guidelines. Carlson said that until the City allows the Commission to regulate square footage or side elevations of additions, it is forcing the Commission to stick with this objective system. Miklo said that with the special exception process, the Commission has the tools to regulate this building to allow an addition of an appropriate size. Carlson said that is true in this particular case but is not true for any addition in any district or for any landmark property. Regarding the appeal for 923 Iowa Avenue and some of the other cases cited, Miklo said that the Commission has done a very good job over the years. He said that some of the smaller houses have actually doubled in size, but those were done at the rear and the roofline was not higher than that of the original structure itself. Miklo said they were very sympathetic in design in most cases. He said the Commission has not approved anything that is really out of line with the guidelines. Miklo said the Commission has approved additions that have made very small houses viable for continued use, given what people expect in a home today. Miklo advised the Commission, in a situation like this, to ask the applicant for consent to defer to another meeting and let staff do some more research. He said that without enough information, the Commission can always go to outside experts, such as the State Historical Society as in this case. Michaud pointed out that the December meeting was almost five hours long, and there were a lot of applications to consider. Weitzel said that the Commission tries to accommodate people when it can, but one thing the Commission could do would be to ask applicants if they would be willing to come back for a special meeting to review their applications. Miklo said that Svendsen's draft of the Preservation Plan recommends streamlining the application process in that there are more activities that could qualify for certificates of no material effect in which applications could be reviewed by staff and the chair, such as replacement stairways, railings, windows if from an approved list of window types, etc. He said then not every detail would have to go before the Commission, allowing it to focus on more significant projects. Weitzel said that in the past year, the Commission reviewed 120 to 130 applications. He said the Commission was extremely accommodating to people but doesn't want to burn out. Miklo said that through some reworking of the requirements, the process could be streamlined, and the Commission will have to put some faith in staff and the chair for some of these minor projects. Michaud suggested some type of time limit for application presentations. Miklo said that if the discussion goes over 20 minutes on one item, it is probably not a complete or solid application. Gunn said that the most difficult issues aren't necessarily the incomplete applications. He said that 923 Iowa Avenue and 411 Governor were complete enough, but the issues were difficult, although over four hours is too long for a meeting. Gunn said that the applicants could be directed more ahead of time toward something that the Commission is more likely to approve. Weitzel agreed that perhaps some applications could be screened ahead of time as a potential problem. He also said that the Commission might want to make better use of small committees. Gunn commented that if an applicant wants the project before the Commission as it is, there is not much staff can do about it. Miklo said that was the case for 411 Governor Street. Ponto commented that oftentimes an applicant will ask for something additional to be reviewed while they are at the meeting. He said the Commission tries to be accommodating, but in some cases people are trying to take advantage. Weitzel said that some other issues for the Commission to consider include election of officers and the work plan. He suggested that the Commission look at its two or three big priority items. Weitzel asked Commission members to consider what those items will be for the next meeting. He suggested that Historic Preservation Commission February 8, 2007 Page 8 updating and acceptance of the Preservation Plan might be one of those priorities, and another might be the Preservation Awards. Weitzel discussed the National Register of Historic Places workshops to be held on April 27'" in Washington, Iowa and on May 11 and October 26 in Des Moines. He said they are really good opportunities to see what it takes to register a building on the National Register. Miklo stated that if someone wants to attend a conference or workshop, he can work to reimburse that member for travel expenses. Carlson said that the survey that was not funded for the Near South Side and Manville Heights might also be considered as a priority. Weitzel said it was recommended by the Historical Society panel that reviewed the application that the two areas be taken apart and considered separately. Miklo said that another approach might be to ask the Manville Heights residents for funding. Carlson suggested that the Near South Side seems more critical at this point. Weitzel said that grant was written very quickly, because the Commission is reviewing so many applications and is missing out on opportunities like this. He said that streamlining the process will allow the Commission to do more edifying and fulfilling things Miklo stated that the Commission receives a lot of grief because of its regulatory nature. He said, however, that the Commission can be proud of what it has done and the effects of its work to preserve historic structures and neighborhoods, especially when looking at Iowa Avenue. He said that it's important that the Commission be recognized for the positive things it has done for the community. Regarding Iowa Avenue, Swaim said that the third house from Evans on the north side no longer has a for sale sign. Miklo said the house changed hands, and the buyer has hired an architect to prepare plans to restore the house. He said the new owner plans to use an appropriate roof pitch and reconstruct the porch. Burford complimented Swaim and the State Historical Society on its presentation for its 150'" anniversary. She said that the Society has developed an architectural library that is open stack. Burford said there is no other library in Iowa City that has as much detail as the one that the State Historic Society has. ADJOURNMENT: The meeting was adjourned at 7:27 p.m. Minutes submitted by Anne Schulte Pcd/mins/hpc2007/2-8-7.doc i i I i i i ! , Historic Preservation Commission I , Attendance Record I I 2007 , i I Term i Name Expires 2108 I Baker 3/29/09 X I Brennan 3/29/08 X i ! Carlson 3/29/07 X i Gunn 3/29/07 X I McCormally 3/29/08 OlE I I Michaud 3/29/09 X I Ponto 3/29/07 X ! Swaim 3/29/09 X i Toomey 3/29/09 X I i Weitzel 3/29/08 X i I I I Key: I X = Present , I o = Absent I I OlE = AbsentlExcused I NM = No Meeting I -- -- = Not a Member I , ot~~~ MINUTES PARKS AND RECREATION COMMISSION FEBRUARY 21, 2007 DRAFT MEMBERS PRESENT: Margaret Loomer, Ryan O'Leary, Matt Pacha, Jerry Raaz, Phil Reisetter, John Westefeld MEMBERS ABSENT: David Bourgeois, Craig Gustaveson, John Watson STAFF PRESENT: Mike Moran, Terry Robinson, Terry Trueblood GUESTS PRESENT: Elizabeth Koppes RECOMMENDATIONS TO COUNCIL: Moved by Raaz. seconded by Reisetter. to accept Wetherby Park as a possible location for a splash pad pendin!! approval of Community Development Block Grant fundin!!. Unanimous. OTHER FORMAL ACTION TAKEN Moved by Westefeld. seconded by Raaz to approve the January 10. 2007 minutes as written. Unanimous. PUBLIC DISCUSSION: No public discussion. CONSIDERATION OF "SPLASH PAD" PROPOSAL FOR WETHERBY PARK: Elizabeth Koppes was present at this meeting on behalf of the Wetherby and Grant Wood Neighborhood Associations. They are applying for Community Development Block Grant funding to finance the entire project. This project does qualify due to the low/moderate income make up of the area. Koppes stated that there is a need for more recreational activities for children in these neighborhoods. Koppes reviewed two proposals with the commission. One called Cloud Burst with a cost estimated of $102,000 and the other called Monsoon, price estimate of $89,000. These costs, however, include materials only. She stated that after all is finished final cost will be about $200,000. The Commission discussed the different types of water systems, one being a filtration/circulation system which cleans and reccirculates the water, similar to a swimming pool, or just allowing the water to run off onto the ground, which would mean constantly pumping new water onto the pad. The recirculation system does cost more to build and maintain. According to Terry Robinson a larger water line would have to be installed for either system. Pacha asked if there was any neighborhood open space money available to help fund this project. Trueblood stated that he would look into this but does not believe there is Parks and Recreation Commission February 21,2007 Page 2 of 6 any available for this area. Westefeld asked if the gran1 would cover the total expense. Trueblood indicated the neighborhoods' application is to cover the total expense, bu1 that it would be in competition for the funds with a number of other submittals. O'Leary mentioned his concern of vandalism and maintenance cos1s. Pacha asked if there would be security ligh1s in place. Trueblood s1a1ed that this would probably be the case. Trueblood also stated that a project of this nature would need to go through the formal bidding process. Moved bv Raaz, seconded bv Reisetter, to accept Wetherbv Park as a possible location for a splash pad pendin!! approval of Community Development Block Grant fundin!!. Unanimous. DISCUSSION OF GOLF PASS CONCEPT PROPOSED BY COMMISSIONER BOURGEOIS: Commissioner Bourgeois has begun to research the possibility of the Parks and Recreation Department, on behalf of the Foundation, selling "discount cards" to be used at area golf courses. He is asking for the Commission's endorsement to continue to do so. The basic concept is for the Department to sell these cards, which can be used at participating golf courses, with the proceeds going to the Parks and Recreation Foundation. The idea is to sell these cards for a certain amount, possibly $25. They could then be used to get a discounted rate, perhaps $5 off every round for the entire season. There may be some restrictions applied such as the discount applies to green fees only if the participant rents a cart, or it may be that the discounts are good only on weekdays. If this plan is endorsed by the Commission, Bourgeois will continue to pursue contacting selected golf courses. He has already been in touch with Finkbine, and is awaiting a response. O'Leary asked if the idea is that this concept benefits citizens of Iowa City because we do not have a municipal golf course. Trueblood indicated that this is indeed one of the reasons, the other being a fund raiser for the Foundation. Moved bv Westefeld, seconded bv O'Leary to endorse the continued investi!!ation of the discount !!olf pass concept, with the proceeds !!oin!! to the Parks and Recreation Foundation. Unanimous. MISCELLANEOUS UPDATES FROM DIRECTOR TRUEBLOOD: Master Plan: At the request of the City Manager, Trueblood presented again the Master Plan idea to the City Council to update them and to be certain they are still okay with it. He received no opposition from the Council. Parks and Recreation Commission February 21,2007 Page 3 of 6 The seven-member committee met today, Wednesday, February 21, 2007, to review the nine proposals received. Four finalis1s were selected: Bucher, Willis & Ratliff (BWR) from Kansas City; GreenPlay, LLC from Broomfield, CO; Moore, Iacofano & Goltsman (MIG) from Portland, OR; and PROS Consulting from Indianapolis. Budl!et: The City Council held its annual Boards/Commissions/Community Events meeting on Monday, January 29. Pacha spoke primarily about the Peninsula pedestrian bridge proposal encouraging them to provide necessary funding, preferably by FY09 at the latest. He indicated to them that this is not the type of project that lends itself to fund raising. The Council has tentatively scheduled this project to be funded in FYI 1. Trueblood feels that the Council will expect us to find other sources of funding to help pay for this project. Westefeld asked what the Council means by "other types of funding." Pacha stated that he wasn't sure but reiterated that he feels private fund raising is not feasible for this type of project. Trueblood indicated we will likely to have come up with a variety of grants. O'Leary stated that he attended a meeting where the budget was explained to the public. He finds this decision about the pedestrian bridge frustrating as costs will only increase with time. Sand Lake: Trueblood will be meeting with the Johnson County Conservation Board to discuss support for the Sand Lake Recreation Area. He stated that we are currently in the process of developing an application for a Community Attraction and Tourism (CAT) Grant and are requesting support from the Conservation Board in order to enhance our chances of being awarded a grant. He would like to get some in-kind contributions for this as these are looked upon favorably. At a minimum, he will be asking the Board for a letter of support or resolution to be included in the application. Boathouse: Not much to report, however, Trueblood did meet with University staff and their architects once to get an update and discuss what needs to be done relative to use of the land. Due to financial considerations, it appears there is virtually no chance that a "community room" will be included in this building. In view of this, O'Leary asked if Parks and Recreation Commission and/or the City Council have considered investigating other uses for that land. He feels that building this boathouse on this land may render it useless for any1hing else to be placed there. Trueblood indicated no other plans had been discussed. There was much discussion about Commission's concerns with there not being a plan to build a "community room" as part of this project. The Director reminded them that there will be other community-use opportunities, and that his recollection was that the Commission had supported the project with no such strings attached, but had merely requested that the University consider this as a possibility. He also asked that they keep in mind that a large room for large events would require more parking. Trueblood will communicate these concerns to University staff and the architect. Parks and Recreation Commission February 21, 2007 Page 4 of 6 Neil!:hborhood Meetinl!:s: Trueblood met with both the Northside and Peninsula Neighborhoods recently. The Northside Neighborhood, in cooperation with the Horace Mann PTO, is applying for a PIN grant to fund a master plan for North Market Square Park and the adjacent school grounds. The Peninsula Neighborhood will be applying for a PIN grant for the placement of playground equipment at the Emma J. Harvat Park. He reported that, while at this meeting, he also answered questions about the proposed pedestrian bridge (which the neighborhood supports), and received a few negative comments about the traffic produced from the Dog Park and the disc golf course. Public Art: The Public Art Advisory Committee has mentioned that they would like to commission an artist to paint a mural at the Robert A. Lee Community Recreation Center Pool. They also like the idea of a sculpture to be placed in Creekside Park, near Muscatine Avenue. Cell Phone Tower: Trueblood is meeting with a Verizon representative later this month. They want to go ahead with design work, although, there has not been a policy written or an agreement signed at this point. Festival Sta2e Proiect: The bid opening for this project was on January 31. The City received II bids. The contract will be awarded to the lowest bidder, Selzer Werderitch Associates of Iowa City. This is the same company that constructed Scanlon Gymnasium. The estimated cost for this project was $250,250 and Selzer's bid came in at $21 1,200. Disc Golf: Trueblood announced that there will be a Peninsula Park Disc Golf Course Grand Opening event on Friday, March 30, 2007 at 3:00 p.m. Following the opening ceremonies, the members of the Iowa City Disc Golf League will be offering a 9-hole Celebrity Doubles event. This is a non-competitive event in which they will pair a non-player with a skilled player so that participants have the opportunity to tryout the sport first hand. COMMISSION TIME O'Leary stated that he was excited to review the SOQ's for the Master Plan. He is particularly interested in including more adult recreation in this plan. He also reiterated his wish for there to be a community room included in the boathouse project. Raaz asked that the following item be placed on the March 2007 agenda for the Parks and Recreation Commission Meeting: IRC/Elks Iowa River Trail including history review, cost, what permission/negotiations need to happen to get a trail built in this location. Parks and Recreation Commission February 21,2007 Page 5 of6 CHAIR'S REPORT Pacha noted that our next meeting is scheduled for Wednesday, March 14 which is during spring break. No conflicts noted by any Commission members so meeting will take place as scheduled. DIRECTOR'S REPORT Trueblood announced that Howard Villhauer has passed away. The Department sent a flower arrangement and card to the family on behalf of the staff and Commission. ADJOURNMENT Moved bv Raaz. seconded bv Reisetter to adiourn the meetin!! at 6:25 p.m. Unanimous Parks and Recreation Commission February 21, 2007 Page 6 of 6 PARKS AND RECREA nON COMMISSION ATTENDANCE RECORD YEAR 2007 TERM NAME EXPIRES 1/10 2/7 3/14 4/11 5/9 6/13 7/11 8/8 9/12 10/10 11114 12/12 David Boul1!eois 111111 X DIE Craig Gustaveson 1/1/11 X DIE Margaret Loomer 111108 X X Ryan O'Leary 11111 0 X X Matt Pacha 111109 X X Jerry Raaz 111108 X X Phil Reisetter 111109 DIE X John Watson 1/1/11 X DIE John Westefeld 111/10 X X KEY: X= 0= DIE = NM= LQ= Present Absent AbsentlExcused No meeting No meeting due to lack of quorum Not a Member DRAFT MINUTES City ofIowa City Animal Care Task Force February 22, 2007 - 6:00 P.M. Meeting Room E -- Iowa City Public Library Call to Order: Meeting called to order at 6: I 0 p.m. Members Present: Teresa Kopel, Jane McCune, Pat Farrant, Lisa Drahozal Pooley Members Absent: Paula Kelly Staff Present: Misha Goodman Others Present: Michelle Hickman., Sue Pearson Old Business: I. February 8, 2007 minutes approved as revised. 2. Continuation of Committee Discussion Pat Farrant will classify the many spay/neuter programs into types. Further detail can then be added after discussion of these types. Lisa Drahozal Pooley presented a summary of the ordinances feasible for Iowa City. Members were asked to choose which to present to Center staff and the City Council. Misha Goodman wants to extend permit rules to rescues and fosters, especially concerning the health, care, and history of the animals. Misha will present this information in April. She also wants the rules and regulations to be attached to the corresponding ordinance within the city code. Currently they are separate. Misha Goodman also mentioned that there is currently a 'no exotic animals' bill at the state level. Iowa City's exotic animal ordinance is comprehensive; the state law would only affect us by allowing no pythons at all. Teresa Kopel contacted Bonnie Hendrickson of the Association of Iowa City Realtors but that Bonnie was out of town. She also contacted Campus Housing to ask about a database of properties that allow pets. Teresa is working on a draft of an initial survey to send to landlords to determine what properties currently allow pets and why or why not. ~___._~.__.__._,.._._~.___._._._..u_.__..._______.~.___ __w..w_..__._.___.__,_..__.,._.'.__..__._____"._..._._.-.~-~--_.._-_.-.- ~ 1 3. Spay Day Update The schedule is full - 40 cats, 20 dogs, and also some rabbits. There is going to be a second day to Spay Day for Pitbulls, paid for by Pit Bull Rescue Central. New Business: I. Misha to present Animal Center statistics from 2003 to current Misha Goodman presented the statistics for the Animal Center and explained the structure of the report. Teresa Kopel will put the statistics into a binder and will report on them at the next meeting. The statistics also brought up the question of presenting educational seminars for the public to decrease relinquishment of animals. These seminars can be funded by F ACF as education is part of their mission statement. Ideas for seminars included cat behavior, declawing (why not to do it), feral cats and colonies, dog behavior, Pitbulls. 2. Misha Goodman to update on current license discussion with vets and City Essentially there are two options: I) Give vets specifically numbered tags and forms for licenses. Vets would then receive a kickback per license. 2) The software to facilitate licensing at vets is expensive but there is a website that can be made available to vets so that vets can enter some information about the animal including rabies. The software company could update the screen so that the vet can also include the license number on the website and can then send the form via email. There is ongoing discussion about these options with the city. It will be necessary to change the city code to allow vets and pet stores to issue licenses as well as to require vets to turn over rabies information to the Animal Center. Currently Petland issues temporary licenses to their animals sold there, as well as licenses and rabies vaccinations to dogs and cats over a certain age. If a new pet store permit requires licensing of dogs and cats, it would mean that the Animal Center would also get owner information from pet stores. 3. County Contract discussion update Misha Goodman meets with the County next week. Misha will present information at our next Task Force meeting. 4. Member comment Teresa Kopel reported on the resolution offees for Iowa City. 2 5. Staff comments Misha Goodman reported that she will not be available for the March 22, 2007 meeting. 6. Public comments 7. Set next agenda Agenda for March 8, 2007 Old Business: I. Approve Minutes of February 22, 2007 2. Continue Committee discussion 3. Misha Goodman - Spay Day update 4. Continue fees discussion 5. Continue statistics discussion 6. Misha Goodman - County meeting report 7. Misha Goodman - Follow up on exotic animal state law 8. Continue educational seminars discussion New Business: I. Reschedule March 22, 2007 meeting Action Items For Members: -Review ordinance summary and determine which ordinances we should pursue. -Misha will bring 151 quarter 2007 statistics to the next meeting. -Review fees and come up with changes. Meeting was adjourned at 8:17 P.M. 3