HomeMy WebLinkAbout2007-03-15 Info Packet
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
March 15, 2007
MARCH 19 WORK SESSION ITEMS
IP1 City Council Meeting and Work Session Agenda
IP2 Memorandum from the Assistant Transportation Planner: Complete Streets
IP3 Memorandum from the Director of Planning and Community Development: Sidewalk Infill
Policy
IP4 Memorandum from the Assistant Transportation Planner: Update on efforts to enhance
the trail system
IP5 Memorandum from the Community Development Coordinator: Placement of
CDBG/HOME assisted homes
IP6 Memorandum from the Director of Parking and Transit and the Assistant Director of
Planning and Community Development: Taxi Stands in Central Business District
IP7 E-mail from Nakhasi: PAULA Prosecution
MISCELLANEOUS
IP8 Letter from Mayor Wilburn to Carole Peterson: Congratulations on Vice President of the
University of Iowa Student Government
IP9 Letter from the City Manager to Congressman Dave Loebsack: Iowa Interstate Railroad
request for special earmark funds; letter of support
IP10 Memorandum from the Housing Administrator to the City Manager: Iowa City Housing
Authority Fiscal Year 2007 Annual Plan
IP11 Memorandum from the Revenue & Risk Manager to the City Manager: Risk
Management Annual Report
IP12 Letter from Mike Stoffregen to Linda Kopping: Community Foundation of Johnson
County
IP13 E-mail from Douglas Elliott: Leadership Group Meeting April 26, 2007 (minutes from the
January 25 meeting included)
IP14 Agenda Packet: Economic Development Committee: March 12, 2007
IP15 Approved Minutes: Economic Development Committee: February 20,2007
March 15, 2007 Information Packet (continued)
2
PRELlMINARYIDRAFT MINUTES
IP16 Housing and Community Development Commission: February 22,2007
IP17 Senior Center Commission: February 20,2007
IP18 Economic Development Committee: March 12, 2007
IP19 Economic Development Committee: March 6,2007
IP20 Economic Development Committee: February 27, 2007
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CITY OF IOWA CITY
City Council Meeting Schedule and
Work Session Agendas
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March 14, 2007
www.icgov.org
. MONDAY, MARCH 19 Emma J. Harvat Hall
6:30p Council Work Session
. Planning and Zoning Agenda Items "e & f" only.
. Council Appointments
. Complete Streets
. Sidewalk Infill Policy
. Trails Map
. CDBG/HOME Policy
. Dubuque/Church Intersection - reference agenda item 0
. Taxi Stands -reference agenda item 3g(2)
. PAULA
Deferred PAULA Prosecution
Rehabilitation for Second Offenses
. Agenda Items
. Council Time
. Schedule of Pending Discussion Items
. TUESDAY, MARCH 20 Emma J. Harvat Hall
7:00p Formal Council Meeting
TENTATIVE FUTURE MEETINGS AND AGEN9AS I
. MONDAY, APRIL 2 I Emma J. Harvat Hall
6:30p Council Work Session I
. TUESDAY, APRIL 3
7:00p Formal Council Meeting
Emma J. Harvat Hall
. WEDNESDAY, APRIL 11
4:30p Joint Meeting
North Liberty
. MONDAY, APRIL 16
5:30p Work Session
7:00p Special Formal Council Meeting
! Emma J. Harvat Hall
. MONDAY, APRIL 30
6:30p Council Work Session
,
I
I Emma J. Harvat Hall
. TUESDAY, MAY 1
7:00p Formal Council Meeting
Emma J. Harvat Hall
. MONDAY, MAY 14
6:30p Council Work Session
I Emma J. Harvat Hall
. TUESDAY, MAY 15
7:00p Formal Council Meeting
, Emma J. Harvat Hall
Date:
March 14,2007
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From:
Iowa City City Council
John Yapp, Assistant Transportation Planner 1 "" y~
Complete Streets
To:
Re:
Complete Streets is a term adopted by bicycle and pedestrian organization15 to describe streets
that are designed to accommodate all modes of transportation. A street is nbt "complete" unless
it includes infrastructure for bicyclists and pedestrians. Some communities have also included
public transit infrastructure in their complete streets policy, such as buls pull-offs and bus
shelters for streets that are bus routes.
The JCCOG Board recently adopted a complete streets policy for arterial s1reet projects funded
with federal transportation funds awarded by JCCOG. The JCCOG COmPlete Streets Policy
states:
,
All roadway projects or major reconstruction projects (not inclJding maintenance),
funded in whole or in part by JCCOG under this policy shall acc~mmodate travel by
pedestrians and bicyclists except where:
1. Bicyclists and pedestrians are prohibited by law (such as Interstate
highways); or .
2. The cost would be excessively disproportionate to t~e need or probable
use (at least 20% of overall project cost).
,
In practice, the City of Iowa City has been following a complete streets policy. City subdivision
regulations already require sidewalks on both sides of public streets, in~luding an eight-foot
wide sidewalk on one side of arterial streets. Publicly funded street prcjjects have included
sidewalks, wider outside travel lanes for on-street bicyclists, pedestrian structures on bridges,
and countdown pedestrian signals and crosswalk markings. Adopting a cortnplete streets policy
should not change Iowa City's practices for most projects.
The JCCOG Complete Streets Policy intentionally does not impose specific design standards.
Specific sidewalk widths, lane widths, and pavement markings ca~ vary in different
municipalities and in different circumstances. If a complete streets policy were considered for
Iowa City, some policy discussion should include:
1. The JCCOG Complete Streets Policy allows bicycle/pedestria~ facilities to not be
required if they constitute 20% or more of the project cost. E1xamples where this
might occur include bridge construction or reconstruction projeqts, or reconstruction
of downtown streets where widening a street for on-street bicy~lists would result in
commercial property acquisition. If the pedestrian/bicycle facilit~ constituted 20% or
more of the project cost, the City Council would have the option of waiving the
pedestrian/bicycle facility requirement. Is this 20% threshold $ppropriate for Iowa
City projects?
March 14, 2007
Page 2
2. Is there a desire to include public transit in a complete streets ,policy, which would
result in bus pull-offs and bus shelters being automatically' included in street
reconstruction projects? Bus pull-offs are not always popular witH transit drivers.
3. Local residential streets are required to have sidewalks on both sides of the street,
and allow on-street parking in most circumstances. Most bicyclists on lower speed
and lower volume residential streets share the street with local traffic and with on-
street parking. Iowa City has a traffic calming program to address local residential
streets that have unacceptable traffic speeds or volumes. Some older streets do not
have sidewalks; the sidewalk in-fill program is also on your agenda as a means of
implementing one component of complete streets.
4. Our typical arterial street design standard includes sidewalks on both sides uf the
street, a wide sidewalk on one side of the street for pedestrians and on-sidewalk
bicyclists, and a wider 15-foot travel lane for on-street bicyclists (standard travel
lanes are 12 feet wide). However, some street projects have varied from this design
to include a striped shoulder or bike lane, or a narrower travel lane due to right-of-
way constraints. Some of our older arterial streets like Gilbert Street and Burlington
Street have significant right-of-way constraints with abutting commercial buildings
that make it difficult to contemplate adding pavement for wider sidewalks or on-street
bicycle lanes. The specific design is handled on a case-by-case basis. Is there a
desire to revisit these design standards?
cc: Steve Atkins
Jeff Davidson
Ron Knoche
jccogtp/mem/council-completestreets.doc
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CITY OF IOWA CITY~
MEMORANDUM
Date:
March 14, 2007
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From:
City Council
Karin Franklin, Director, P
To:
Re:
Sidewalk Infill Policy
The provision of sidewalks throughout the developed parts of Iowa City is part of instituting a
Complete Streets Policy. As part of the Council's budget approval this year, you included
$100,000 per year to construct sidewalks in areas where a gap in the system exists.
Attached is a policy to implement this sidewalk infill program. This policy would be used by the
staff to prioritize projects each year.
Please note the assumptions that are the basis of the policy;
1. Sidewalks will be required to be installed by developers/property owners on all streets in
all new subdivisions.
2. Large sidewalk projects, such as the sidewalk on Highway 1, will be done as a separate
capital project. '
3. The City Council does not wish to fund infill sidewalk projects by special assessment.
At the work session, we can discuss any criteria you may wish to suggest that are not included
on the attached policy. If agreeable to you, it is our intent to include a resolution on your April 3
agenda formally adopting this policy.
Cc Steve Atkins
Rick Fosse
Jeff Davidson
SIDEWALK INFILL POLICY
March 19,2007
Assumptions:
. Sidewalks will be required to be installed by developers/property owners
on all streets in all new subdivisions.
. Large sidewalk projects, such as the sidewalk on Highway, 1, will be done
as a separate capital project.
. The City Council does not wish to fund infill sidewalk projects by special
assessment.
This policy is to address the filling of gaps in the sidewalk system, and in certain
instances increasing the width of sidewalks from 4' to 8', in the developed
portions of Iowa City. In most cases, this will not address the installation of
sidewalks in those parts of the city where future development is anticipated. An
annual allocation through the CIP is anticipated to fulfill this policy;
implementation will be through a public project and not through assessments.
Factors to consider in prioritizing sidewalk infill projects:
. Potential for timely development by private sector of properties adjacent to
deficient area
. Functional classification of the street with arterials having the highest
priority, then collectors, local streets, and finally culs-de-sac
. Availability of a sidewalk on one side of the street
. Pedestrian volumes in immediate area
. Ease of construction
o Severity of topography and the need for retaining walls
o Sufficiency of right-of-way and the need to acquire property
. Presence of a school in the area such that the street serves as a way to
the school
. Presence of a neighborhood commercial area such that the street serves
as a way to the commercial area
. Service to special populations
. Adverse impacts to private property (other than maintenancelliability
concerns)
. Length of gap
. Proximity to other potential sidewalk projects.
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Date:
March 13, 2007
From:
Iowa City City Council
John Yapp, Assistant Transportation Planner '7 ~y,r.y--
Update on efforts to enhance the trail system
To:
Re:
As the metropolitan trail system has grown larger and more interconnected, we have taken
several steps to provide more information to trail users. This is an update of these efforts by the
JCCOG Transportation Planning Division.
Distance and Directional Signs
In 2003 we implemented distance and directional signs to provide trail users with information
related to the direction to destinations and landmarks, and how far it is to these destinations.
These signs were implemented after hearing from visitors to the community that they wanted
better information about distances to landmarks on the trails.
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Downtown
Iowa City
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Trail Identifications Signs
We have been naming and identifying our longer trails with signs. This is done so people are
better able to name the trail they are on, which enhances way-finding for trail users and
emergency service personnel if necessary. The Iowa River Corridor Trail was the first to receive
name and identification signs in the mid-1990s. We now have added identification signs for the
Willow Creek Trail, Sycamore Greenway Trail, and Clear Creek Trail (a portion of which is in
Iowa City), as well as the North Ridge Trail and North Liberty Trail in Coralville and North Liberty
respectively.
WILLOW
~
CREEK
Trail
SYCAMORE
GREENWAY
Trail
March 14, 2007
Page 2
Trail Map Signs
We recently acquired trail map signs with financial assistance from the Iowa City, Coralville, and
North Liberty Parks and Recreation Departments, and the Bicyclists of Iowa City. These map
signs are in the process of being posted at key locations along the trails to provide users with
"you are here" information, as well as the location of nearby streets and parks. These maps help
answer questions such as "where does this trail go," and "can I get to a certain destination using
this trail?" The first trail map signs for the Iowa River Corridor Trail were implemented
approximately five year ago; we have now added these map signs to all of our longer
metropolitan trails.
[,(J'A'II Rj1,'c:r
Corridor Tr;1il
Mile Marker Stencils
For several years, we have been painting mile marker stencils everyone-quarter mile on all
trails over two miles in length. These mile markers are valuable to walkers and joggers keeping
track of their mileage. We implemented the one-quarter mile spacing of mile markers to assist
emergency service personnel who may be seeking an injured trail user near a specific mile
marker. We are using painted stencils instead of mile marker posts because as the trail system
continues to grow, the location of certain mile markers may change.
JCCOG Trail Maps
For the past five years, we have been producing trail maps for the Iowa City Urbanized Area
including Iowa City, Coralville, North Liberty, Tiffin, and University Heights. These trail maps
have been distributed free of charge through the Iowa City/Coralville Convention and Visitors
Bureau, Parks and Recreation Department offices, libraries, and local bike shops. The maps
provide information about trail location, as well as future planned trails.
As a JCCOG undertaking, our efforts have focused on the metropolitan trail system. There are
many smaller trails within parks and neighborhoods which are not connected to the larger trail
system and are not included on our maps and signs. These smaller trails tend to be well known
by nearby residents. We have discussed adding maps within kiosks in neighborhood parks to
show nearby trails, sidewalks, and other nearby landmarks; any effort like this would have to be
undertaken with assistance from the appropriate Parks and Recreation Department.
cc: Jeff Davidson
Terry Trueblood
Kent Ralston
jccogtp/mem/co unci 1- tra i Isyste m. d oc
City of Iowa City
MEMORANDUM-
U3-10-U'
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Date: March 13, 2007
To:
City Council
Steve Long, Community Development coordinato~
From:
Re:
Placement of CDBG/HOME assisted homes
At your February 20 work session, the "policy" regarding the location of owner-
occupied homes assisted with FY07 CDBG/HOME funds was clarified to mean that
the assisted homes could be located throughout Iowa City. However, rental housing
assisted with CDBG or HOME funds is encouraged to locate in areas identified for
additional affordable housing opportunities. A map showing the encouraged areas is
attached to this memo.
At your March 19 work session, we would like to set a policy for the use of FY08
CDBG/HOME funds for affordable owner and rental housing. The Housing and
Community Development Commission is currently reviewing FY08 proposals and will
forward their funding recommendations for your consideration at your May 1
meeting.
The FY08 CDBG/HOME Applicant Guide states that "one of the City's goals is to
encourage the distribution of housing and residential facilities (e.g. permanent
housing - rental and homeownership, transitional housing, homeless shelters and
special needs housing). On November 14, 2005 the City Council reached consensus
on identifying areas of the community where the development of assisted housing
would be encouraged."
Given the use of the word "encourage" and the Council's discussion 'on February 20,
we need clarification on the policy to be used for FY08 funds.
Owner-Occupied Housing
At your February 20 meeting a question was asked about the tenure of residents in
CDBG/HOME assisted owner-occupied housing units. The Housing Fellowship
develops and sells affordable owner-occupied homes as part of the Community Land
Trust program. Since 1998, they have constructed 14 homes and only one family
has moved. The Iowa Valley Habitat for Humanity has constructed 44 affordable
owner-occupied homes (17 in Iowa City) since 1994 and only one family has moved.
The development of affordable owner-occupied housing promotes stability in
neighborhoods, schools and the entire community. The two programs above have
both enjoyed long term success and have sold homes scattered throughout Iowa
City. Consequently, we would recommend revising the "policy" for the placement of
owner-occupied homes to allow for the development of affordable owner-occupied
homes in every census tract in Iowa City, as discussed at your February 20 work
session for FY07 funded projects.
Rental Housing
From the Council's discussion and based on our recommendation above, we believe a
distinction can be drawn between owner-occupied and rental housing as we discuss
the concentration of affordable housing in certain census tracts. We reviewed the
development patterns since 2004 and 12 subdivisions have been approved with a
total of 352 single-family lots in areas that are shown on the map as areas not
encouraged for affordable housing. At the same time 28 units of CDBG/HOME
assisted affordable rental and owner-occupied housing have been approved in those
areas, a net gain of 324 market rate units.
Despite the net gain, we recommend that the FY08 projects that produce affordable
rental housing units continue to follow the November 14, 2005 map and that each
project's site go to the City Council for approval. We are hopeful that when the
Affordable Housing Market Analysis is complete we will have a clearer basis in which
to make further policy decisions regarding this issue.
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November 14, 2005
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CITY OF IOWA CITY
MEMORANDUM
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Date: March 14, 2007
To: City Council
From:
Joe Fowler, Director of Parking and Transit .::r- o---e-
Jeff Davidson, Assistant Director, Dept. of Planning & Community Development
7f(
Re:
Taxi stands in the Central Business District
We have received a request from one of the local taxicab companies to establish a taxi stand in
the downtown Central Business District. For the past several years our policy has been to allow
taxi stands in the area surrounding the Central Business District, but not in the Central Business
District as determined by the CB-10 zone. Our rationale is that there is high demand for on-
street parking downtown, and it is pOSSible for taxis to be dispatched to downtown from the
adjacent area.
We have been informed by the City Clerk that there are currently 10 taxi companies and 55
taxicabs licensed for 2007 . To deal with the prOliferation of taxis in the Central Business District
we are proposing establishing taxicab stands in existing commercial vehicle .loading zones and
in one non-specified on-street loading zone between the hours of 5:00 p.m. and 2:00 a.m.
These areas are currently enforced as loading zones until 5:00 p.m.
We are proposing three commercial vehicle loading zones on the south side of Iowa Avenue
between Clinton Street and Linn Street be established as taxi stands between 5:00 p.m. and
2:00 a.m. This would be a total of nine spaces. We are also proposing a loading zone on the
northeast corner of the Washington StreeVClinton Street intersection be established as a
taxicab stand between 5:00 p.m. and 2:00 a.m. with a total of four spaces. These areas totaling
13 spaces would be enforced by the Police Department as taxi stands be~een 5:00 p.m. and
2:00 a.m.
If the 13 spaces are not well utilized by the taxi companies, we can reduce the number. We
would expect this action to be accompanied by police enforcement to not allow cabs to use the
center of the 10 block of South Dubuque Street, which according to one cab operator, is already
occurring.
We will place this item on the March 20 City Council meeting consent calendar for your
consideration. We will be available at the March 19 work session to answer any questions.
cc: City Manager
City Clerk
jccogadmJmemltaxistands. doc
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Marian Karr
IP7
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03-Hi-07
From:
Sent:
To:
Subject:
Nakhasi, Atul [mackhil@yahoo.com]
Wednesday, March 14, 20074:00 PM
'City Council
Deterred PAULA Prosecution
Attachments:
1398218629-Restorative _ J ustice- University of M i n nesota. pdf; 1521704702 -RJ Prog ram. pdf;
548917 43-Nakhasi-MulronneL Deterred_Prosecution. pdt
~
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YIII
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Restorative_Justice RlProgram.pdf (28 Nakhasi-Mulronney
- Universi!... KB) Deferred]ro...
I've attached any documents I would like to have
distributed for this upcoming Monday's work session for the Deferred PAULA Prosecution
idea. Let me know if there are any problems. Thanks!
Sincerely,
Nakhasi
TV dinner still cooling?
Check out "Tonight's Picks" on Yahoo! TV.
http://tv.yahoo.com/
1
Notes on Restorative Justice - Phone conversation with Dana Farley, Health
Promotion Director, Boynton Health Service, UM, 11/18/05
-This came out of a grassroots movement within the neighborhoods to deal with issues
such as public urination, vandalism, prostitution, etc. It began almost 10 years ago in the
Twin Cities and recently moved to dealing with more student related violations.
-UMN has recently opened more university housing and housing abutting neighborhoods
and had tensions from this interface.
--They found that with underage consumption, students just paid the fine, no reflection
and moved on. They wanted to find ways to help students reflect more on how their
behavior impacts them and impacts the community.
--Focus is on helping students and visitors recognize that they are members of this
community even if they are only visiting.
--Key stakeholders Dana identified:
Police/Police Chief (both campus and community needed)
State's Attorney office (County Attorney)
Campus judicial officer (Tom Baker)
Local Judge
--How it works:
. When student is cited with minor in consumption, they are given the ticket
but also an insert that explains that they have the option to pay their fine and
have it on their record or to go through restorative justice.
. Students sign up for a restorative justice session (Community Conference).
They are given an orientation to what to expect when they sign up.
Try to have these frequently to capitalize on time.
D Groups are 10-15 in size but has been done I: I as well. There is a
facilitator and also a community panel (several community members)
D First, the individual has to admit their offense and talk about what
happened. Facilitator may ask questions like "how do you think this
affected the community?" etc.
D Then community members talk about how alcohol offenses etc. impact
them. (e.g., "I don't have having to get awakened every weekend night by
noise. I have a right to a sound sleep", etc.)
D Then the penalty phase occurs. This generally includes a menu of options.
UM uses:
. Option A: all community service; 16 hours
. Option B: Community service plus a donation (e.g., 8 hours
service plus $75 donation)
. Option C: Community service plus a personal development plan
(e.g., anger management, substance abuse evaluation, etc.)
. In almost all cases, when possible, the offender writes a letter of
apology which needs to be signed and is generally hand delivered.
--The student has 90 days to complete or they revert to the court/fine system.
--If completed successfully, the violation does not go on their record.
"----,,-,,-,,--"""----~-,---_.,,--_.._---'--"~-"'~.._--~-'- -_._--,_.,,"-"._~.._.-.._-"---------_._._--"
__ Because of the time limitations of community members (and concern about community
member burnout), they are considering taping community member testimonials, although
they realize this may have less impact.
--Need to have a committee/entity to monitor compliance. Need police support to
provide the insert when they write a ticket.
--Needs to have a push toward making the community better/whole, not just doing
community service hours.
--Dana's summary was that this system is more accountable (a good way to deal with
'livability' offenses that impact the community climate), more effective and more
reflective.
--Still have a gap with underage consumption violations in terms of making the
connection. Students often have the viewpoint that these offenses only hurt them but
don't really tax the community or resources. Need to counteract this with helping them
widen their view of the effect of violations on the community as a whole (e.g., is
underage consumption really a victimless offense??)
--Since October 2004, they have had 360 cases, 192 conferenced, 90% completed, 712
service hours, $245 in tines/donations, 60 apologies, 20 personal development plans.
--Community wide since 1997, have had 984 cases, 814 conferenced, 87% compliance,
4466 service hours, $6141 in donations, 371 apologies, 582 personal development plans.
Can restorative justice programs influence offender recidivism?
The traditional way of dealing with crime in society is for the State to intervene by punishing the
offender. The punishment of offenders is seen to serve justice through denunciation and
deterrence. Some critics of this approach have argued that the focus on offenders ignores
victims and the community. In the 1970s, an alternative approach, restorative justice, began to
emerge and, particularly in the last decade, has proliferated across North America and other
parts of the world.
Restorative justice seeks to involve victims and the community in a process that holds the
offender accountable for repairing the harms committed by the offender. In many restorative
justice programs victims, and often community members, meet with offenders to understand
why the crime occurred and discuss how to "make right the wrong". These meetings often result
in efforts by the offender to make amends to those that were harmed through some form of
restitution or community service. How effective these efforts are in reducing further harmful
behaviour from the offender is of growing interest to researchers and criminal justice agencies.
Two approaches to answering the question posed were undertaken. First, a review of the
literature on the impact of restorative justice programs on offender recidivism was conducted.
The review consisted of published and unpublished studies and included studies conducted with
both adults and juveniles. Second, a restorative justice program in Canada was formaliy
evaluated with recidivism measured three years after completion on the program.
An evaluation of a restorative justice program in the city of Winnipeg was conducted. Unlike the
earlier report of this program (see Research Summary, Volume 3, No.6) that had a one-year
follow-up, the present evaluation followed the offenders for three years after completing the
program. The program participants were compared to a group of probationers with similar
offence and criminal history characteristics but who did not participate in the restorative justice
program.
The offenders who participated in the restorative justice program had lower recidivism rates
than the matched group of probationers. With each year during the follow-up the differences in
recidivism rates for the two groups widened. At the first year, the restorative justice offenders
had a recidivism rate of 15% compared to 38% for the probation group. At the second year the
respective rates were 28% and 54% and by the third year the rates were 35% and 66%.
1. Evidence from the general literature indicates that restorative justice programs can have
an impact on offender recidivism that ranges from a two to eight per cent reduction in
recidivism. Thus, it is worth considering restorative justice approaches in the
development of criminal justice policies.
2. The more dramatic effect of the Winnipeg program may be attributed partly to the
treatment programming that all the offenders received. This suggests that the
effectiveness of restorative justice approaches may be accentuated by the inclusion of
offender treatment.
3. Much of the research on restorative justice focuses on the views and satisfaction levels
of the participants. The studies that deal with offender recidivism are relatively fewer and
many of these are methodologically weak. Continued, rigourous evaluations are needed
to build confidence in this non-traditional approach to dealing with crime.
Bonta, J., Wallace-Capretta, S., Rooney, J., & McAnoy, K. (2002). An outcome evaluation of a
restorative justice alternative to incarceration. Contemporary Justice Review, 5, 319-338.
James Bonta, Ph.D.
Public Safety and Emergency Preparedness Canada
340 Laurier Avenue West
Ottawa, Ontario
K1A OP8
Tel (613) 991-2831
Fax (613) 990-8295
e-mail Jim.bonta(a)ps.Qc.ca
"This school is one of the 163 colleges
named a Best Midwestern College by The
Princeton Review. Our goal is simple: to
identify some of the colleges and
universities that we feel stand out within
each region."
#1 Their Student Almost Never Study
#9 Party Schools
#12 Lots of Hard Liquor
#15 Lots of Beer
The U.S.P.D. Program
The Underage Student Prosecution Deferment Program
The Tentative Strategy
Version 1.0
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The presented content is to serve as an active proposal and tentative strategy for the Underage
Student Prosecution Deferment Program (The US.P.D Program). The ideas, thoughts, and overall content of
this text are to be protected and preserved unless authorized by the given authors.
Co-written by: Atul Nakhasi and John Mulrooney
Original Publication of Version 1: ]ljh of December 2006
Introduction:
Young adults can be easily influenced by their environments. Unfortunately, the Iowa City
nightlife is not always a positive atmosphere. Over time, the number of tickets for the Possession of
Alcohol Under the Legal Age and the fine associated with it have increased year-to-year; yet still this
has not deterred students from continuing to drink while underage. However, there is a practical and
tested solution. Community service programs have proven to be quite successful in the rehabilitation
of students. They provide a more enduring penalty, require a serious time commitment, and improve
the student at heart, while benefiting the community.
A sentence of community service will have a much greater impact than increased fines. Physical
labor often has a superior enduring effect than monetary hardship. Many students have the ability to
payoff fines in moments. A community service order will not only benefit the city, but will also instill a
deeper message into all violators, regardless of economic status. Community service has worked well in
many other college towns, such as the University of Minnesota. Finally, if the student does not take
advantage of this second chance, prosecution with conviction and fines would occur on the 2nd offense.
In summary, "fines and license suspensions have proven ineffective in curbing the dangers of alcohol
abuse, We should implement a system that addresses the root causes of alcohol abuse by determining
treatment needs and improving our community through the monitoring of court ordered community
service in return for a fair disposition of these charges. It would also divert these cases from the courts
and permit more focus on violent crimes."l
"The use of alternative sanctions has shown promise"z
-State Commission on Criminal Sentencing Policy, Maryland
I Nick Maybanks, Linn County Prosecuting Attorney <http://www.nickmaybanks.com/diversion.htm>
2 http://www.msccsp.org/publications/altrecid.html
----------_._._-_.._.--._--_._----_._---------~-'---"~.-----..-----."....-..-.-.......-.-
Purpose:
This proposal arose from the combined enthusiasm of many prominent and distinct members of the
Iowa City Community. Interest for its ideals has been expressed by individuals in the Iowa City Judiciary
System, Law Enforcement, and the University ofIowa Faculty, Staff, and Student Body. The tentative
strategies encompassed by this proposal reflect the diverse and consistent recommendations of ALL the
generous people whom have donated their thoughts, concerns, and time to the U.S.P.D. Program, including,
but not limited to: City Councilor Liaison Austin Baeth, County Attorney Janet Lyness, City Attorney Eleanor
Dilkes, Police Chief Sam Hargadine, Mary Mathew Wilson of the Civic Engagement Committee, Bill Nelson
of the Office of Student Life, Angie Reams of the Stepping-Up Project, Sarah Hansen of Health Iowa, and
Vice President of Student Services Philip Jones. This is a community proposal and thus openly accepts any
future ideas before, during, and after its potential implementation.
The issues meant to be solved by this text vary in perspective by those whom will be affected. For the
underage drinker, this will provide benefit towards. . .
~ A more profound reflection on the consequences of his /her unlawful decision.
~ A non-monetary, thus equally consequential punishment for the financially advantaged.
~ An opportunity to learn from their once youthful mistake without bearing its burden in later years
with special exemplifications such as competitive careers and acceptance into a professional college.
~ A greater connection and appreciation for the surrounding community
Benefits for the Community involve...
~ Free Labor.
~ Services that oftentimes would not be available to the community because of funding restrictions.
~ An opportunity to change negative perceptions about offenders.
~ A quick accumulating group oflaborers able to respond after periods of natural disaster.
~ Manual resources for the entire City at various levels of organization.
Benefits for the University ofIowa faculty, staff, and student body include...
~ A decrease in the rising status of this Institution as a Party school.
~ A correlating rise in academic integrity.
~ The oversight of volunteer opportunities to benefit certain aspects such as the University grounds,
student organization, and all other departments.
~ A correlating decrease of alcohol related physical abuse and violence.
)> A correlating decrease of sexual harassment, abuse, and rape. Thus contributing to the ongoing
campaign for a safer campus.
Facts:
. An increased number of PAULAS has not significantly deterred students from drinking, nor have
increased fines.
. A sentence of community service will have a much greater impact than increased fines. Physical
labor often has a superior enduring effect than monetary hardship.
. A community service order will not only benefit the city, but will also instill a deeper message into all
violators, regardless of economic status.
. Community service has worked well in other college towns.3
Numbers:
. Number ofpAULAS for 2006: 1,286
. Cost of first offense PAULA: $264.00
. Number of community service hours per year: 7,038
(assuming 25% deferral rate @ 25 hours per deferral)
3 University of Minnesota & University of Vermont
Conditions:
I) The offender will sign an agreement stating that he/she is guilty of the charge(s), and will give up the
right to have a trial on the charges;
2) For six months, the prosecution of the offense will be deferred;
3) The offender will be required to obtain a substance abuse evaluation, complete any recommended
treatment (Alcohol.edu or Alcohol workshop), and show proof of such completion;
4) The offender will be required to complete 25-35 hours of community service and show proof of such
servIce;
5) The offender will be required to complete a two-page essay detailing what he/she has learned from
this experience;
6) Upon proof of the completion of these three requirements and without any other violations for six
months, the charges will be dismissed against the offender, and he/she will only be responsible for the
costs already accumulated in the action and an additional administrative fee to cover the costs of the
deferred prosecution program;
7) If the offender fails to complete these conditions, he/she will be assessed the fine and convicted of
the offense.
Plan:
Encompasses 3 stages....
Approval
Stage 1
County Attorney: Janet Lyness
City Attorney: Eleanor Dilkes
Police Chief: Sam Hargadine
City Councilors
Mayor: Ross Wilburn
Civic Engagement Committee: Mary Matthew Wilson
Stepping Up Project: Angie Reams
Health Iowa: Sarah Hansen
Others:
University President
Vice President Jones
10000 Hours Show
Nick Maybanks
Creation
Stage 2
University ofIowa Student Government will create a new committee with the authorization to lead,
manage, organize, and administrate the proposal effectively within the Stepping-Up Project. University staff
will have to be integrated within the committee, and the participation of city officials and liaisons would be
ideal. Students will be a major component as well. This will take a large burden off the city government and
will encourage university students to help their peers and community.
University duties:
o Hire and approve appropriate staff and committee through Stepping-Up Project
o Manage and provide A1cohol.edu/A1cohol workshop access
o Financially support the committee
Staff duties:
o Provide a continual support structure for the program
o Monitor student committee activity
o Inform and report to city liaison
Student duties:
o Inform fellow offenders of volunteer opportunities and contacts
o Inform organizations of incoming volunteers
o Read and approve two-page essays
o Organize paperwork
o Report to Staff personnel
o Help finance committee through student government
._--_._---_..~----------,-,-~_.------~--'-----_.~.
City duties:
o Manage the legalities of such a proposal
o Setup the needed infrastructure and organizational system to efficiently handle deferred
prosecutions
o Hire/Delegate a city liaison to work with the USPD committee
Implementation
Stage 3
I. Passage of proposal by the City Council
2. Formal creation and authorization of the committee, staff, and its students by the Stepping-
Up Project
3. Formal appointment of the committee city liaison by the city ofIowa City
4. Training of committee staff and students by student government
5. Setup of Alcohol.edul Alcohol workshop by the university
6. Proper notification oflocal volunteer organizations, students, staff, city, university, and
media.
7. Review and finalize program infrastructure.
8. Setup complete; begin Underage Student Prosecution Deferment Program.
Run through of how specifically this will work:
An underage student is caught drinking by Iowa City law enforcement. The student will be given the option
to accept the fine and conviction, contest the conviction in court, or plead guilty and undergo the deferred
prosecution program. If the student chooses the third option, hislher name will be given to the USPD
Subcommittee of the Stepping Up Project, which will supply the offender with information as to how to
successfully complete the deferred prosecution program through volunteering opportunities. The committee
will be in charge of assuring the opportunity exists for all first-time offenders equally. It will be the student's
duty to complete the stipulated conditions above. All this documentation will be collected by the committee
and be handed over to the City Liaison for processing. Once approved by the city, the offender will have
successfully completed the deferred prosecution program.
-~-"---_."'--'-'----'-------~-----------"---~'----'----~_.~----,_.
Appendix A:
Basics of Community Service
Definition: The U.D.A.P. Deferment Plan emphasizes the importance of elevating the role of crime victims
and communities in the process of holding offenders accountable for their behavior, while offering offenders
the opportunity to make amends directly to the people and community they violated.
What is community service? Community service is unpaid work by an offender for a civic or nonprofit
organization. Public libraries, soup kitchens, recycling centers, literacy programs, conservation programs, and
senior citizen centers all are likely recipients of community service.
In the federal courts, community service is not a sentence, but a special condition of probation or supervised
release. In preparing a persistence report, on which the court relies in choosing a fair sentence, the probation
officer may recommend that the court require community service.
The court requires that the offender complete a specified number of hours of community service within a
given time frame. For corporations-and sometimes for individuals--the court may designate a particular task
to be completed rather than a certain number of hours to be worked. Businesses may be required to donate
their employees' time and skills to community service projects.
Goals of Community Service: Community service addresses the traditional sentencing goals of punishment,
reparation, restitution, and rehabilitation:
Punishment - Community service adds a punitive measure to probation. It restricts offenders' personal liberty
and requires them to forfeit their leisure time.
Reparation - Community service allows offenders to atone or "make the victim whole" in a constructive
way.
Restitution - Community service may be regarded as a substitute for financial compensation to individual
victims or a form of symbolic restitution when the community is the victim.
Rehabilitation - Community service fosters a sense of social responsibility in offenders and allows them to
improve their self-image through serving the community. It also instills a work ethic and helps offenders
develop interests and skills.
Prosecution Deferment
21 Ordinance
Community Impact Very Positive; benefits from free labor and Questionable; although the downtown
exemplifies the restorative justice process. nightlife would be seemingly more
With around 10,000 hours oflabor each healthy, the community as a whole may
year, the connection between Students and be at risk for greater damage with high-
Community will be truly realized, while risk and underage drinking occurring at
reducing underage drinking at the same uncontrollable and unmonitored off-
time. campus locations.
Student Impact Positive; the incentive to maintain a clean Negative; underage and high-risk student
record and remove a financial burden is a drinking will now go largely unchecked;
great one to students; most importantly an increase in alcohol-related student
though, remaining without any further hospital visits, illicit student activity, and
violations for six-months while devoting a safety incidents are likely. The students
serious time commitment to helping ones desire to drink will not simply go away
community will instill a strong message to because of a city ordinance; to impact
students about the negativity of underage desire, one must reach to the heart of that
drinking. desire and transform it.
University Impact Positive; the university will be an integral Questionable; the university will not be
part of the committee that supervises the significantly involved any more so than it
program; the reputation of the university as is now if the 21 ordinance were to pass.
a party school will slowly evaporate as its The university may have more student
students are rehabilitated. health issues with greater unmonitored
high-risk drinking occurring.
Short term Effects Positive; although the rate at which students Negative; alcohol-usage will be
would take advantage of this program is concentrated at house parties throughout
hard to predict, it appears it would be the year instead of downtown; students
significant enough to positively impact the will be at a greater health and safety risk
city, community, students, and university at unmonitored locations off-campus with
due to the large incentive and large offender little law enforcement supervision.
pool.
Long term Effects Very Positive; the city will witness a Negative; the problem of underage and
decrease in underage and high-risk drinking high-risking drinking will remain constant
through the enduring and reflective tasks if not grow; the 21 ordinance appears to
required of students who chose to undergo be a false quick-fix. Just as the university
this program. The reputation of the put up a fence during the rebuilding of the
university and city will be revamped over Old Capitol steps, students made their
time as well. own path through grass, creating a new
few-thousand dollar re-grassing issue.
Student Response Very Positive; gives opportunity to Very negative; prohibits students from
maintain clean record and financial stability. enjoying vibrant nightlife and social
Response has been amazingly positive thus opportunities. The response will be
far. tremendously negative.
Resources Significant; would require one or two full- Not applicable; simply requires a vote to
time employed staff, along with significant pass; implementation would follow
university and student resources. without any major hurdles...
Viability Dependent; has been very successful Uncertain; if students mobilize together
elsewhere; however needs cooperation and against the 21 ordinance it will fail; if this
effort from all sides to be truly effective. At does not occur, the ordinance appears very
this time, it appears as a very practical viable.
solution.
Conclusion The Underage Student Prosecution The 21 ordinance simply shifts an
Deferment Program would touch the very underlying problem of the city to
core of the problem. Students would realize locations that would be more difficult to
the impact of their actions and would be control, thus putting the students at a
reintegrated into the community. Through greater danger. This is not an effective
physical labor, evaluation, and reflection, solution to the very complex goal of
students would be impacted positively. It's decreasing underage and high-risking
about Students helping Students helping drinking.
their Community.
March 8, 2007
1'~-
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~-';'~~IIII"
.....~
CITY OF IOWA CITY
Ms. Carole Peterson, Vice President
University of Iowa Student Government
Room 48, Iowa Memorial Union
Iowa City, IA 52242
410 East Washington Street
Iowa City, Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.icgov.org
Dear Vice President Peterson:
Congratulations on your recent election as Vice President of the University of Iowa
Student Government (UISG). It is a wonderful honor to be elected, and I'm confident you
will do a great job as well.
This past year the City Council has had the opportunity to work with student liaison to
the City Council, Austin Baeth, and it has been a very rewarding experience. Austin has
been a diligent attendee to our meetings, and has developed an exceptional working
relationship with City Council. In addition, I know that Austin has lobbied at the State
level representing the student body. In his absence we have had the opportunity to work
with UISG alternate Abbie Volland. Again Abbie showed the same professionalism and
commitment to the appointment.
In accordance with Resolution 05-124 (enclosed) it is now time that you as the Vice
President begin interviews for the new student liaison and alternate, The resolution
states that all current appointments end, and new appointments be made, May 1. Our
meeting schedule for April is 3 and 18, and our first meeting in May is the first. I suggest
that we have an item on the formal agenda for the May 1 meeting approving the
recommendation, and we would invite Austin and Abbie, as well as the new appointees
to the April 30 work session. Please contact City Clerk Marian Karr (356-5041 or
marian-karr@iowa-citv.orq) on deadlines for the agenda and inclusion of documents in
the packet.
I look forward to working with you and President Anderson, the new UISG appointees,
and the student body on issues concerning all of is. Please contact me with any
questions you may have.
(~~
Ross Wilburn
Mayor
Enc. Resolution 05-124
Cc: City Council /
UISG Liaison Baeth
U: student senate election. doc
1>11- I 6
Prepared by Eleanor Dilkes, City Attorney, 410 E. Washington 51., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 05-124
RESOLUTION FOR APPOINTMENT OF A STUDENT LIAISON TO THE CITY
COUNCIL OF THE CITY OF IOWA CITY, IOWA.
WHEREAS, the City of Iowa City, Iowa desires to establish good communications with
the Government of the Student Body and with the students of the University of Iowa in order to
better identify issues of common concern to students and the City; and
WHEREAS, it is determined that the appointment of a person to serve as a designated
student liaison to the City Council will serve to improve communication between the University
of Iowa Student Govemment ("UISG') and the City of Iowa City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Iowa City, Iowa that:
Section One. The Iowa City City Council shall each year appoint a person registered as
a full-time student at the University of Iowa to the position of non-voting ex-officio Student
Liaison to the Iowa City City Council.
Section Two. The Student Liaison, or designated altemate, shall attend every meeting
of the Iowa City City Council Including Council work sessions.
Section Three. The Iowa City City Council shall set aside time at each Council work
session for the Student Liaison to give a report on student-city relations, if necessary.
Section Four. The Student Liaison shall provide insight to the Iowa City City Council
during its regular and special meetings on issues relating to city-student relations or on any
agenda item, speaking during the time allowed for public comment. The Student liaison shall be
in attendance at City Council work sessions. The Student Liaison shall sit with the Council at
work sessions but not at formal meetings.
Section Five. The Student Liaison shall provide information to UISG as directed by its
Executive Council. .
Section Six. Selection of persons to be appointed by the City Council as Student Liaison
and Alternate shall be by the Vice-President of UISG or his/her designee. The Alternate shall
attend meetings of the Iowa City City Council in place of the Student Liaison when the Student
Liaison is absent from the City, ill, or for some other reason unable to attend the City Council
meeting. The Alternate shall become the Student Liaison in the event the person appointed as
Student Liaison ceases to be a registered full-time student at the University of Iowa, or is
removed by resolution of the City Council.
Section Seven. The Vice-President of the UISG shall be responsible for advertising for
the positions of Student Liaison and Alternate, creating an application form, facilitating resumes
and cover letter collection and designing the interview and selection process.
Section Eloht. The criteria for selection of persons to be appointed as Student Liaison
and Alternate shall be:
Resoultion No.
Page 2
05-124
a)
a registered student, enrolled full-time at the University of Iowa whose address is
also in the City of Iowa City, Iowa;
b) a student with leadership, communication skills, desire to serve, and applicable
experience;
c) a student whose schedule will permit the appointee to attend every meeting of
the City Council, including during the summer months of June; July, and August;
d) a student dedicated to serving in the best interests of the relationship between
the City of.lowa City, Iowa and the students of the University of Iowa who live in
the City.
Section Nine. The Student Liaison shall notify the City Cler1< if he or she will not be able
to attend a City Council meeting, and arrange for the Alternate to attend in his or her place.
Section Ten. Upon recommendation of the Vice-President of UISG, or on initiative of the
City Council, the Student Liaison may be removed by the City Council for any of the following
reasons:
a) two unexcused absences;
b) failure to competenUy act as a liaison between the City and UISG;
c) inappropriate behavior at Council meetings;
f!l inappropriate behavior outside of Council meetings that is detrimental to the
interest of the students and the City.
Section Eleven. The Vice-President of the UISG shall begin interviews for the position of
Student Liaison and A1temate on a schedule that allows an opportunity for the City Council to
make appointments not later that May 1, 2005. The VIce-President of the UISG shall act as the
Interim Student Liaison, and his designee as Alternate, until May 1, 2005.
Section Twelve. The Student Liaison and Alternate shall serve a term of one year, from
May 1 to May 1 of each year,
Passed and approved this 22nd
day of
:;Z/i):~d-
City Attorney's Office
MAYOR
ATTEST: ~"""''':'A/~ II. ~..AA )
CITY CLERK
A~ovedbY _
~-.:>. CJhL ..1-.:21 ~ p~
Eleanor/resf$tud8nUialson
S+'N'C. ~le:""/C:"'1 C.oI~c: I
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March 7, 2007
CITY OF IOWA CITY
410 East Washington Street
Iowa City. Iowa 52240-1826
(319) 356-5000
(319) 356-5009 FAX
www.legov.arg
Congressman Dave Loebsack
125 South Dubuque Street
Iowa City, Iowa 52240
Re: Iowa Interstate Railroad request for special earmark funds; letter of support
Dear Congressman Loebsack:
The Iowa Interstate Railroad has submitted a request for a special earmark to construct an
interchange track near Homestead, Iowa (approximately 25 miles west of Iowa City), to
interchange east bound rail traffic for Cedar Rapids. Presently, it is necessary for the railroad to
bring traffic from the west which is destined for Cedar Rapids into Iowa City. From there, this
traffic is then back-hauled approximately 25 miles to the west and then taken to Cedar Rapids.
The City of Iowa City is writing in support of this project. Construction of an interchange track
near Homestead would help reduce the amount of rail traffic in Iowa City. This would reduce
congestion at rail crossings throughout our community, and improve safety.
If you would like additional information about this project, feel free to contact transportation
planner Jeff Davidson at (319) 356-5252.
Thank you for your support of Iowa's transportation system.
Sincerely,
Stephen J. A
City Manager
cc: City Council /'
Jeff Davidson
Diane McCauley, IDOT Office of Rail Transportation
jccogad mlltrsfloebsack.11 RR. doc
C][J
Phone: (319) 356.5400
FAX: (319) 356,5459
roD: (319) 356.5404
Washington Street. Iowa City . Iowa. 52240.1826
Tuesday, March 06,2007
FROM:
StevenJ. Rackis, Housing Administrator
SJ Ie..
rM?
~
TO:
Steve Atkins, City Manager
SUBJECT: Iowa City Housing Authority Fiscal Year 2007 Annual Plan
The Public Housing Reform Act requires submission of both a Five-Year and an Annual Plan.
The Five-year PHA (Public Housing Agency) Plan describes the agency's mission and the long"
term plan for achieving that mission over the subsequent five years.
. The Iowa City Housing Authority's current 5-Year Plan for Fiscal Years 2005 - 2009
was submitted to MUD in April 2005. The Housing Authority participated in the
consultation process organized and offered by the City of Iowa City Community
Development Office in the de\<elopment of CITY STEPS, Iowa City's Consolidated Plan. .
for Housing, Jobs, and Services for Low-Income Residents 2006-2010.
. In the sununer and fall of 2004, five (5) public hearings were co-sponsored by CITY
STEPS and the Iowa City Housing Authority's Resident Advisory Board. The strategies
for meeting the Housing Authorities mission, goals, and objective are detailed in the Iowa
City Housing Authority's 5-Year Plan for Fiscal Years 2005"2009 and are contained in
CITY STEPS Iowa City's Consolidated Plan for Housing, Jobs, and Services for Low-
Income Residents.
. Copies of the 5- Year Plan for Fiscal Years 2005 - 2009 are available in print in the ICHA
Iowa City Housing Authority office and the internet via the e-documents section of the
ICHA website: www.icgov.org/icha
The Annual Plan provides details about the PHA's current programs and the resident population
served, as well as the PHA's strategy for addressing the housing needs of currently assisted
families and the larger community.
. On Thursday, April 19, 2007, the Housing Authority will present a draft of our Fiscal
Year 2007 Annual Plan to the Housing and Community Development Commission.
. A copy of the Fiscal Year 2007 Annual Plan is attached and is also available in print in
the ICHA Iowa City Housing Authority office and the Public Library. Once adopted by
City Council copies will be available on the internet via the e-documents section of the
ICHA website: www.ice:ov.orl!licha
Annual Report - 2007 Draft
.
410 E. Washington Street
Iowa City. Iowa. 52240.1826
To improve quality of life, the Iowa City
Housing Authority acts as a community
leader for affordable housing, family
self-sufficiency, and homeownership
opportunities.
Date: Tuesday, March
06,2007
Annual Report ~ 2007
Housing Assistant
Housing Program Assistant
Housing Program Assistant
Housing Program Assistant
Housing Program Assistant
Housing Program Assistant
Housing Program Assistant
Office Manager
Self-Sufficiency Programs
Coordinator
Public Housing/Homeownership Coordinator
Housing Choice Voucher Program Coordinator
Housing Administrator
Mary Abboud
Robin Butler
Denise Kinnison
Carri Fox-Rummelhart
Stephanie Hubler
Kym Stevenson
Diana Huff
Virginia Stroud
Mary Copper
Deb Briggs
Heidi Wolf
Steven J. Rackis
Page 2
Table of Contents
New Initiatives - "Homes For Our Future"
Funding
Analysis of Housing Choice Voucher (HCV) program
Analysis of Public Housing
Promoting Self-Sufficiency
Promoting Home Ownership
Family Characteristics
Family Characteristics & Working Families
Housing Choice Voucher Waiting List
Public Housing Waiting List
Program Coordinating Committee Members
Partners and Other Community Collaborations
Executive Summary
Iowa City Housing Authority
Pages
4
S
6
7
8-9
10-11
12
13
14
IS
16
17
18-19
Page J
----"-----_.~_..._-"_._--_.__._-_._.~-~-----------'---._--_.._--_._--_.._._-,-~._---~~.__._~._'-_._. ,._----_.,---,--.,.-
Annual Report - 2007
New Initiatives - "Homes For Our Future"
To expand the Iowa City Housing Authority's existing affordable homeownership
programs, a new homeownership opportunity, "Homes For Our Future". is being
developed in support of teachers. firefighters, police officers, and other public em-
ployees who earn moderate incomes and could not otherwise afford the home
prices in our community. The new program will compliment the already successful
"Affordable "Dream Home Ownership Program" (ADHOP) offered by the ICHA.
One of the outcomes of the November, 2006 Housing Summit was that working
families are unable to purchase homes in our community due to the average home
price of $223,000. Further, starting teachers, firefighters, police officers, and other
public servants fall within a moderate income level and generally will not qualify for
existing affordable homeownership programs in which the buyer must fall at or
below 80% of the area median income in order to be eligible.
The Housing Authority is applying for Community Development Block Grant (CDBG) funds to acquire
three existing properties that have been for sale for extended periods of time, and that are in need of
rehabilitation. The target areas would include those properties within the school boundaries of Mann,
Lucas, Twain, Wood, Longfellow, and Roosevelt elementary schools.
In addition to creating additional affordable homeownership opportunities, the new acquisitions are
designed to revitalize and preserve existing neighborhoods within the City of Iowa City. To ensure
long-term affordability and to continue to fill the affordable housing gap in our community, all proceeds
generated by the sale of these homes would be reinvested into additional affordable homeownership
opportunities within Iowa City.
To ensure the sustainability of homeownership. approved buyers will be required to complete the
HUD certified, award winning, Homebuyer Education course that is offered through the Iowa City
Housing Authority, in partnership with the Iowa City Area Association of Realtors.
The Iowa City Housing Authority supports the belief that the future of our community will be
strengthened and preserved when more affordable homeownership opportunities are made available
for our valued working families.
Page 4
Funding
The United States Congress allocates funding and passes laws for all hous-
ing programs. The Federal Department of Housing and Urban Develop-
ment's (HUD) role in the locally administered housing programs is to allo-
cate money to the local housing authorities and to develop policy, regula-
tions, and other guidance that interprets housing legislation. The Actual
Funds Received for FY06 and Projected funding for FY07:
HousinB' Choice Voucher ProB'ram FY06
. Annual Contributions Contract
. Self-Sufficiency/Homeownership Grant
. Port-in Administrative Fees
Public HousinB' FY06
. Rental Income
. Capital Funds Program (CFP)
. Performance Funding System Operating Subsidy
. Resident Opportunities Self-Sufficiency Grant
= $6,798,593
= $114,7S3
= $4,797
= $160,584
= $182.573
= $161,711
= $83,333
HOME Funds FY06 (Tenant Based Rental Assistance) = $294,60S
Fraud Recovery
Total HousinB' Authori~ FundinB' FY 2006
Housinr Choice Voucher Renewal FY07
. Annual Contributions Contract
. Self-Sufficiency/Homeownership Grant
Public Housinr FY07
. Capital Funds Program (CFP)
. Operating Subsidy
. Resident Opportunities Self-Sufficiency Grant
Total HousinB' Authori~ FundinB' FY 2007
=$21,793
= $7,822,742
= $6,508.170
= $116,012
= $142,994
= $18S,601
= $83,333
= $7,036,110
Iowa City Housing Authority
Pase 5
Annual Report - 2007
Housing Choice Voucher Program
The Housing Choice Voucher Program (HCV) is funded by the U.S. Depart-
ment Housing and Urban Development (HUD) with the intent of increasing
affordable housing choices for low-income families, the elderly, and persons
with disabilities. Families with a HCV voucher choose and lease safe, decent,
and affordable privately owned rental housing. All participants must be in-
come eliltible and have no incidents of violent or dru, related criminal//,
activity for the past five (5) years.
Total number of available HCV vouchers = 1,213.
HCV Economic Impact for the City of Iowa City:
. For FY05, the Housing Choice Voucher program paid approximately $3,100,000 in Housing Assis-
tance Payments to landlords/owners of rental properties in the City of Iowa City.
. An additional $1,800,000 was paid to all other landlord/owners of rental properties participating in
our HCV program (i.e. North Liberty, Coralville).
HCV Voucher Utilization (Vouchers v. Population) - February 28, 2007:
City rctive Vouchers % of Active City Population* % of
Vouchers Johnson County
Incorporated
Iowa City 784 64% 63,027 68%
Coralville 284 23% 15,123 16%
~---
North Liberty 87 7%1 7,224 8%
N/A1
Johnson County N/A 92,111 I
Incorporated
I .---..-- f--
Total 1.223 100%
Vouchers
* Sources: Iowa City Community Profile 2004; see subtitles 1& 2; page 20.
Page 6
Iowa City Housing Authority
Public Housing
Public housing was established to provide affordable, decent and safe
rental housing for eligible low-income families, the elderly, and persons
with disabilities. The US Department of Housing and Urban Develop-
ment (HUD) distributes federal subsidies to the Iowa City Housing Au-
thority (ICHA). which owns and manages the housing.
The City of Iowa City owns eighty-one (81) public housing units; the
ICHA serves as the landlord and rents these units to eligible tenants. They are low-density units scat-
tered throughout Iowa City and were constructed to conform and blend into the existing neighbor-
hood architecture.
Unit type
Number of units:
Single Family
Duplex/Zero Lot
Multi-Family
Town House
33
36
8
4
Public Housing Economic Impact for the City of Iowa City:
. The 81 Public Housing units represent .005% of the total number of rental units in the City of Iowa
City.
. The total rental income from our Public Housing properties = $160,584.
. Payment in Lieu of Taxes (PILOT) paid to the Johnson County Assessor for the Public Housing
properties in FY06 = $12,000.
. In FY06, the Housing Authority paid approximately $300,000 to private sector Iowa City contrac-
tors for the capital improvement, general maintenance, and repair of the Public Housing properties.
Page 7
Annual Report - 2007
Promoting Self-Sufficiency
The lack of decent, affordable housing undermines quality education, public
health, and economic growth. Affordable housing is a contributing factor to sta-
bilizing families. Stable families are better equipped to take advantage of educa-
tional opportunities. Opportunities for and access to advanced education and
training increases employability. Sustainable employment offers opportunity to
attain self-sufficiency. Economic self-sufficiency leads to a better society and,
strengthens the "sense of community."
Through our Self-Sufficiency programs, the Housing Authority is helping low income families bridge the
economic gap by building assets, improving employment opportunities. and transitioning from renters
of units to owners of homes.
The Family Self-Sufficiency (FSS) Program: Promotes self-sufficiency and asset development by
providing supportive services to participants to increase their employability, to increase the number of
employed participants, and encourage an increase in savings through an escrow savings program.
Resident Opportunity Self-Sufficiency (ROSS): Resident Opportunity Self-Sufficiency (ROSS) is a
grant-funded program that provides participants with resources to improve their employment skills
through job coaching and educational opportunities. The program also links clients to resources to
meet such needs as child care, transportation, education and job training opportunities. employment,
money management and other similar needs necessary to achieve economic independence and self-
sufficiency.
Leveraging resources:
. Iowa City Junior Service League donated resources and time to the Housing Authority to assist
with workshops for client's in 2006 & 2007.
. Liaison with the University Of Iowa School Of Social Work resulted in a 2nd year Masters of Social
Work (MSW) student placements doing an advanced practicum for the 2006-2007 school year; a
I st year MSW student contracted for the Spring 2007; and, I BSW Intern for the Summer 2006.
. Continued partnership with Montessori School and leveraged commitment to finance a "Bridges
out of Poverty" workshop in 2007 for Housing Authority participants. Including instructor and
childcare expenses, the approximate commitment is $1.300 to $1,500.
Workshops:
. Spring 2006: Partnered with Neighborhood Centers to provide "Understanding Your Credit Re-
port" workshop.
. Spring 2006: Housing Authority MSW Interns conducted a "Money Smart.. workshop for Four
Oaks Youth.
. Winter 2006: Partnered with HACAP to provided a "Bridges out of Poverty" workshop.
. All workshops are recorded by and aired on City Cable Television.
Page 8
Iowa City Housing Authority
.__."___...,...^__...__.,,_...,_",,,""_,.__.~~'""'""'_"'_'_,__,_~'"__'""""'_'_"""_'_'__"__""'W",,_,,",,_,.,.,.__,...." .___.__.______."_.._.~.,,"._"'__,_..____...... _...__.._-_."--_.._._--~-,--,._",....
Promoting Self-Sufficiency (Continued)
Workshop Accreditations:
. "A Framework for Understanding Poverty - Bridges out of Poverty": National Association of
Social Workers Continuing Education (NASW CE) Approved.
. "Money Smart": Federal Deposit and Insurance Corporation (FDIC).
Enrollment Data: FSS
. Total FSS participants
. Participants with an escrow savings account
. Average monthly escrow savings deposit
. Average escrow savings account balance
. Average escrow payout to CY2006 graduates
. Highest escrow savings account balance
= 123
= 92 (7S%)
= $200
= $2,000
= $4,152
= $15,689
Enrollment Data ROSS
. Total Current enrollment
. Employed
. Employed full-time
. Employed part-time
. Temporary employment
. Unemployed
= 30
= 20
=6
= 12
=2
= 10*
* Unemployed participants are engaged in job seeking skills training, career exploration activities, or
GED completion and/or other short term skill enhancement training/certification (e.g., computer,
forklift. etc.).
Page 9
Annual Report - 2007
Promoting Homeownership
HCV Homeownership Program: The HCV Homeownership program per-
mits eligible participants in the HCV Program, including participants with port-
able vouchers, the option of purchasing a home with their HCV assistance
rather than renting. Eligible participants for the HCV Homeownership Program
must have completed at minimum a one.year lease term with HeV rental assis-
tance. HCV homeownership assistance payments may be used to purchase new
or existing single-family units, condominiums, cooperatives. lofts, and. or manu-
factured units within Johnson County:
. Twenty-two (22) HCV Vouchers were used to purchase homes since
January 2003;
Tenant-to-Ownership Program (TOP): The Tenant-to-Ownership Program is funded by Housing and Urban
Development (HUD). The Tenant to Ownership Program offers an opportunity for low to very low-income fami-
lies to purchase a single-family house owned by the ICHA.
. Twenty-six (26) homes sold and nine (9) resold since May 1998.
Affordable Dream Home Ownership Program (ADHOP): The Affordable Dream Home Ownership Pro-
gram operated, managed and funded solely by the ICHA. It offers an opportunity for income eligible families to
purchase newly constructed or newer homes.
. Nine (9) homes (two "Universal Design" homes) built and sold since May 1999. Four (4) "Universal Design"
homes will be built in Longfellow Place for Fall 2007 ownership.
Family Self-Sufficiency Program: Through our FSS program, many families have used their escrow savings
accounts and private mortgages to attain homeownership independent of the Housing Authority programs.
Forty-five (45) FSS graduates have moved to homeownership (Thirty-eight [38] independent of Housing Au-
thority program; seven (7) participated in Housing Authority programs).
Since 1998, Eighty-three (83) families became homeowners through their participation in the four
(4) Iowa City Housing Authority Homeownership programs.
Fifty-two (52) of these families received a combination of financing from private lenders and the
Iowa City Housing Authority. The demographic characteristics of these families are:
. White = 56%
. African-American = 31%
. Disabled = 27%
. Hispanic = 12%
. Asian = 2%
Page 10
Annual Report - 2007
Family Characteristics
ICHA Participant Characteristics. Definition of Participant (participant
family): A person or family that has been admitted to the Iowa City Housing
Authority's HCV or Public Housing program and is currently assisted in the
program. t
Head of Household Characteristics (1,312 Total Families as of ~
2/28/2006 )(T otals do not add up to 100% because individuals can be O~
counted in multiple categories):
. Elderly, Disabled and Working = 1,169 (89%)
. Female Head of Household = 1,017 (78%)
. White Head of Household = 843 (64% )
. Elderly and/or Disabled = 829 (63%)
. Working = 715 (54%)
. Disabled = 681 (52%)
. With Minor Children = 637 (49%)
. I person households = 608 (46%)
. Able-Bodied, Non-Elderly = 553 (42%)
. African American Head of Household = 494 (38%)
. Able-Bodied, Non-Elderly, and Employed = 484 (37%)
. Disabled andlor Elderly and Working = 337 (26%)
. Elderly = 148(11%)
Income Sources (All Family Members: Families Have Multiple Sources of Income):
. Social Security (55)/5upplemental 5ecurity (551)
. Employment
. Family Investment Program (FIP/Welfare)
. With any Other Income
= 58%
=44%
= 11%
= 21%*
* Child Support. Self-Employment, Unemployment Insurance, Other Non-Wage Sources.
Page II
Iowa City Housing Authority
Family Characteristics & Working Families
. Less than I year = 328 (25%)
. I to 2 years = 144 (11%)
. 2 to 5 years = 381 (29%)
. 5 to I 0 years = 328 (25%)
. 10 to 20 years = 118 (9%)
. Over 20 years = 13 (1%)
Currently assisted families (Length of Participation)
Currently assisted families (Where did they live prior to admission?)
. Johnson County, Iowa = 932 (71 %)
. All Other State of Iowa Counties = 157 (12%)
. State of Illinois = 184 (14%)
. All Other States = 39 (03%)
Businesses employing 10 or more Housing Authority Participants.
. Goodwill Industries of SE Iowa 78
. University of Iowa including Hospitals & Clinics 52
. Reach For Your Potential 35
. Iowa City Community School District 23
. Hy-Vee 22
. Employment Systems 22
. ACT, Inc. 16
. Wal-Mart 14
. Team Staffing 12
. NCS 10
. Riverside Casino 10
. First Student 10
Page I 2
Annual Report - 2007
Housing Choice Voucher Waiting List
February 28, 2007
# of families % of total families
Waiting list total 1,592 .....
..
Extremely low income <-30% AMI 1,466 92%
Very low income i22 8%
(>30% but <=50% AMI)
Low income 2 .13%
(>50% but <80% AMI)
Families with children 1,034 65%
Elderly families 40 3%
Families with Disabilities 346 22%
Racelethnicity-Black 1,160 73%
Race/ethnicity- White 369 23%
Race/ethnicity-Asian 10 <1%
Racelethnicity-AII Other 13 <1%
Characteristics by Bedroom Size
o BR 269 17%
I BR 581 36%
2 BR 485 30%
3 BR 213 13%
4 BR 37 2%
4+ BR 7 <1%
Applicant (applicant family): A person or family that has applied for admission to the Iowa Housing
Authority's Housing Choice Voucher (HCY) or Public Housing program but is not yet a participant in
the program. Elifibility for hausinf proframs is not established until the ApPlicant reaches the top of the wait-
inr list and their Preliminary Application (Dr Assistance ;s processed
Page 13
Iowa City Housing Authority
Public Housing Waiting List
# of families % of total families
Waiting list total 1,179
Extremely low income <-30% AMI 1,090 92%
Very low income 77 7%
(> 30% but <=50% AM I)
Low income 5 <1%
(>50% but <80% AMI)
Families with children 720 61%
Elderly families 44 4%
Families with Disabilities 320 27%
Race/ethnicity-Black 789 67%
Race/ethnicity-White 347 29%
Race/ethnicity-Asian 8 <1%
Race/ethnicity-AII Other II <1%
Characteristics by Bedroom Size
o BR 75 6%
I BR 627 53%
2 BR 329 28%
3 BR 105 9%
4 BR 31 3%
4+ BR 12 <1%
Combined waiting list geographic distribution:
Iowa City Housing Authority (ICHA) Jurisdiction = 33% (919 families)
Outside ICHA Jurisdiction = 67% (1,831 families)
Page 14
--_._._---."-_._--_.._--,--_.,--'"-_._~-'---------
Annual Report - 2007
Program Coordinating Committee - 2006
PCC Mission Statement:
To ensure wide access of supportive services that enable families to achieve self-
sufficiency by securing commrtments of public and private resource.
Advisory Board for the Iowa City Housing Authorities' Self-Sufficiency Programs:
Family Self-Sufficiency (FSS). Resident Opportunicy & Self-Sufficiency (ROSS)
. Amy Correia, Social Services Director, Johnson County;
. Laurie Nash, Early Childhood Specialist, Johnson County Empowerment;
. Dr. Adam Introna, Coralville Chiropractic;
. Michael Shaw, Grant Wood Family Resource Center Coordinator;
. Jon Weih. Student Life Director, Kirkwood Community College;
. Karla Fay, Farmers & Merchants Savings Bank;
. Candace Peters, Department of Community and Behavioral Health, The University of Iowa College of Pub-
lic Health;
. Laz Pittman, Attorney, INS Immigration;
. Christy Fehlberg, VP, Iowa State Bank Home Loan Center;
. Angel Colvin, Mortgage Loan Originator, Union Planters Bank;
. Dawn Ealy, Lepic Kroeger Realtors;
. Linda Severson, Human Services Planning City, jCCOG;
. Goodwill Industries of SE Iowa:
=> Amy Holcomb, (ROSS Grant Employment Specialist);
=> John Posey, Wheels to Work Program Coordinator
Page IS
Iowa City Housing Authority
Partners and Community Collaborations
Iowa City Housing Authority Programs and Services:
. University of Iowa School of Social Work.
. Women's Resource and Action Center (WRAC).
. Montessori School.
. Goodwill Industries of SE Iowa.
. Farmers & Merchants Bank.
. Iowa City Area Realtors.
. Iowa State University (ISU) Extension.
. Habitat for Humanity.
. Iowa City Junior Service League.
. Liberty Bank.
. Iowa Women's Foundation.
. Hawkeye Community Action Program (HACAP).
. STAR Program.
. Iowa State Bank
. Foster Grandparents Program
Current Homeownership Programs lender List:
. Iowa State Bank
. Liberty Bank
. West Bank
. Countrywide Home Loans F
. Cornerstone Mortgage
. Freedom Security
American Bank & Trust
Hills Bank
University of Iowa Credit Union
armers & Merchants Bank
Habitat for Humanity
United States Department of Agriculture
(USDA)
Page 16
Annual Report - 2007
Executive Summary
2006 Ambassadors for Cities Designees
Homebuyer Education: Iowa City was recognized as one of six 2006 Ambassa-
dor for Cities for their Homeownership for Certification Mortgage Readiness Pro-
gram. The Ambassadors for Cities Program recognizes successful partnerships
between Realtors@ and municipalities, which result in more affordable and avail-
able housing to people who want to join the American dream of homeownership.
. Beverly Hills Greater Los Angeles Association of REALTORS: Workforce Hous-
ing Summit
. Flint Association of REALTORS: Greater Flint Housing PannershiP
. Greater Baltimore Association of REAL TORS: SCOPE: Selling City Owned Propenies Efficiently
. Iowa City Association of REALTORS: Homeownership Cenitkation for Mongage Readiness
. Pine lias Suncoast Association of REALTORS: Workforce Housing Loan Progrom with City of St Petersburg
. San Jose Association of REALTORS: Homebuyer Fairs and "Borrow With Confidence" Campaign
Prior to the partnership. the Iowa City Housing Authority was the only entity that required homeownership par-
ticipants to complete the Homebuyer Education program. Since the partnership, Fannie Mae, The Federal Home
Loan Association, the Iowa Finance Authority and the United States Department of Agriculture have certified our
curriculum and require first time homebuyers to attend and complete the course before they finalize loans. Habi-
tat for Humanity and the University of Iowa Credit Union also requires participants to attend and complete the
class. Finally, if a developer is seeking HOME or CDBG funds to acquire or develop homeownership opportuni-
ties, the City of Iowa City Planning and Community Development will require the homebuyers of these properties
to attend and complete the program.
Providing homeownership opportunities is easy. With enough money. from whatever source, anyone can own a
home. The part of the equation that is often overlooked is sustainability. Our Homebuyer Education program
provides education and guidance on how to attain and sustain homeownership. The American Dream of Home
Ownership gives hope for many families. It fosters independence, confidence and faith in the future. A home pro-
vides a haven as well as a tangible asset that citizens can pass down to their children and grandchildren. Home-
ownership benefits and fosters a "sense of community" as homeowners have a strong interest in maintaining the
value of their investments, contributing to the safety of their neighborhoods, and the quality of their schools.
The first session was February 8'" - March I, 2006. Eighty-one (81) families participated; Seventy-four (74) com-
pleted the program. receiving a "Certificate of Mortgage Readiness"; Seventy-five (7S) Housing Authority partici-
pants attended; four (4) of these families signed purchase agreements; with five (5) others "Pre-Approved" by a
local lender and looking. To address the credit issues identified by some of the attendees, the Housing Authority
scheduled a "Credit Repair" workshop that Iowa State Extension Services conducted on March 23. 2006.
After the first session. we decided to offer the Homebuyer Education program twice per year and limit atten-
dance to a more manageable 50 families per session. The second session was conducted in October 2006. Of the
fifty (50) participants. thirty-nine (39) completed the program and received a "Certificate of Mortgage Readiness".
Page 17
Iowa City Housing Authority
Executive Summary (Continued)
The third session is currently in progress (February 2007).
Program Changes: On November 28, 2006, the Iowa City Housing Authority made two changes that were
designed to increase eligible families' ability to more quickly find and lease-up suitable units.
First, a Residency Preference was added to our admission preferences for Public Housing and the Housing Choice
Voucher programs.
Second, we made changes to our assignment of bedroom sizes (Subsidy Standards) in the Housing Choice
Voucher program. In the Johnson County market, there is a greater supply of suitable 2 bedroom units v. I bed-
room units.
A "point-in-time" review, effective November 29, 2006, showed 1,128 families (93% lease-up rate) were actively
participating in the HCV program. A current "point-in-time" review, effective February 28, 2007, shows 1,222
families (10 I % lease-up rate) are participating in the HCV program.
Page 18
Annual Report - 2007
.
.J 10 F Wadlingto/l S"./,I'"
lowo Ciry' Iowa. 52240./82"
We provide:
. Information and education,
. Housing assistance,
. Public and private partnership opportunities.
Phone:
FAX:
Web:
(319) 356-5400
(319) 356-5459
www.icgov.orglicha
Page 19
I ~ 1
~~-__iO'...
~~~W~~
-..;:;:.... .,.l1li.'
.....-.~
CITY OF IOWA CIT
MEMORANDU
Date:
February 27, 2007
~c.u.d
From:
Steve Atkins, City Manager c k
Melissa Miller, Revenue & Risk Manager ~cj.
Risk Management Annual Report
To:
Re:
Attached please find the first City of Iowa City Risk Management Annual report. It's been a goal
of the Risk Management Division to produce an annual report that outlines City loss statistics,
safety initiatives and Risk Management goals and objectives. Now that the first report has been
drafted, future reports will be produced on a timelier basis.
I would like to provide this report to City Council. Please let me know if you have any questions
or concerns.
...__~__..,__.____~_~_.__.."_ "" __m____..._.__..____.__._____~__~__.__,~_~_
RISK MANAGEMENT
FY[]G ANNUAL REP[]RT
February 2007
divisions
Attending 40 hours of professional development courses
1
Developing and implementing the "IowaCity Worksafe" program to promote
a culture of safety emphasizing what workers are doing right
Participating in monthly safety committee meetings with 11 different City
Purchasing and providing training for nine Automated Defibrillators
Implementing a bloodborne pathogen plan
Providing 153 hours of safety training outside of individual
Processing 56 workers compensation claims
liability claims
129 property claims
Accomplishments for Risk Management
division training
in 2006 included:
Coordinating the collection and documentation of losses due to
2006 tornado
and 72
the April
Reduce costs related to accidents and injuries
Procure cost effective
insurance for City property and resources
Promote a safe and healthy work environment
The Risk Management division is responsible for
and casualty risks and coordinating the City's safety programs
to
managing the City's property
Our mission is
About Risk Management
This is the first Risk Management Annual Report for the City of Iowa City. The
report represents current data analysis ofloss statistics for FY06 and updated
loss data for prior years. Also included is information about the City's injury
statistics and safety initiatives.
City of Iowa City Risk Management
Annual Report Summary - FY06
_v
~ri
~ ~
f
J
~
.?
,
City of Iowa City Risk Management
FY06 Annual
Report
2
Our goal is to be a conscientious
insurance consumer with sound risk control programs in place. The Schedule of
Insurance Table on page 6 summarizes the various policies carried by the City.
February 2007
There is little the City can do to
influence the insurance marketplace
Property
To address exposure and uncertainty
of risk, the City purchases property/
casualty insurance. The April 2006
tornado was the significant property
loss during FY06. Estimated losses
totaled approximately $1.7 million.
Risk Management staff is working
closely with the City's property carrier
in regard to obtaining reimbursement
.~
IiiiiiiiM1
All incident reports are reviewed by the division supervisor and Risk
Management staff to identify any corrective action that should be taken to
prevent similar incidents from occurring in the future. Other efforts to reduce
losses include driver safety training for new employees and temporary workers
as well as monthly safety meetings.
.~~
Our greatest potential
with City staff.
costs
for cost containment lies
The most effective way to control
associated with on-the-job injuries is to
prevent them. The Risk Management
division will continue to work closely with
other City divisions to protect the health
and safety of our workers
Liability claims include claims filed against the City for damage to personal
property, bodily injury and alleged mistreatment or negligence. Crawford
& Company is the City's Third Party Administrator (TPA) for both liability
and workers' compensation claims. Incurred liability claims for FY06 totaled
$178,884 compared to $513,272 in FY05 and $150,593 in FY04. Please note
that these figures include reserves for open claims and are subject to change.
Areas of Exposure
Liability
For the past three years, the City of Iowa
City's Workers' Compensation losses have
decreased, while the number of employees has
remained relatively constant. The City utilizes
Mercy Occupational Health and Premier Case
Management to help control rising medical
costs. Injury rate (percent of workers injured) for
calendar year 2006 was 7.6 compared to 9.17 for
2005 and a national rate for local governments of
9.8.
Workers
Compensation
City of Iowa City Risk Management
FY06 Annual
Report
February 2007
Landfill
Division
3
Six City divisions were honored with safety awards for their accomplishments
The Water Division took top safety honors by receiving the "Boot Award"
for demonstrating leadership in numerous safety activities. Equipment was
awarded the "Lowest Injury Rate" award. Landfill received the "Top Training
Division" honor and Wastewater received recognition as the "Best Safety
Committee
, ....
,
-'"l
" .~
Equipment
Division
The City is keeping up with the newest technologies in safety. The Recreation,
Wastewater Treatment, Landfill, Streets, and Water divisions have all purchased
and installed a LifePak CR Plus AED. The AED is a computerized medical device;
it can recognize a heart rhythm that requires a shock and uses voice prompts to
tell the rescuer what steps to take
Dedicated to Safety
Eleven different City divisions actively participate in monthly safety committee
meetings. The meetings are intended to promote safety consciousness as
committee members are encouraged to evaluate their division's safety practices,
areas of needed improvement, as well as areas in which they have excelled.
Water Division
City of Iowa City Risk Management
FY06 Annual
Report
4
February 2007
For detailed information, please refer to the charts and graphs on the following pages
:mprove upon our existing programs to promote accident prevention
Summary
Cost of Risk includes insurance premiums,
incurred losses, Third Party Administration
(TPA) fees, broker fees and Risk
Management administration costs.
Property
-$727,920
48%
General
Liability
$552,267 -
36%
Continue efforts to create awareness and encourage participation in the
'IowaCity WorkSafe" program
Worker's
Compensation
$249,418
6%
Facilitate the City's Pandemic Influenza Preparedness Task Force
Analyze and communicate
Goals for 2007 include:
losses on a divisional level
FY06 Cost of Risk
City of Iowa City Risk Management
FY06 Annual Report
February 2007
l2~
,
5
~
Report
City of Iowa City Risk Management
FYOB Annual
February 2007
~ ~ ~
~'l'I:U;W ~ ~.!.(ijl l!!liI[D [;ll :~ II fl'rrii1 I:!!lIifin ~
Property $200,000 SIR wi $425,000
Aggregate SIR $100,000 SIR $100,000 SIR
$115,000,000 $484,517 $200,000,000 $441,140 $200,000,000 $375,700
Liability $500,000 SIR $500,000 SIR
$500,000 SIR $9,500,000 $9,500,000
$9,500,000 per occurrence per occurrence per occurrence
$19,000,000 aggregate $205,150 $19,000,000 aggregate $228,750 $19,000,000 aggregate $269,650
Workers' $500,000 SIR $500,000 SIR
Compensation $300,000 SIR $1,000,000 Emp $2,000,000 Emp
$1,000,000 Emp Liability $68,355 Liability $76,396 Liability $35,356
Airport $5,000,000 $5,000,000
per occurrence per occurrence
$5,000,000 per occurrence $1,000,000 $1,000,000
$1,000,000 hangarkeeper's $7,798 hangarkeeper's $7,798 hangar keeper's $7,798
Flood Varies depending upon Varies depending upon Varies depending upon
property $13,726 property $14,321 property $14,433
Boller & Machinery $10,000 Deductible $10,000 Deductible $10,000 Deductible
$25,000,000 $11,758 $25,000,000 $11,758 $25,000,000 $11,758
Lead Assessment $20,000 Deductible $20,000 Deductible $20,000 Deductible
$5,000,000 $10,605 $5,000,000 $10,605 $5,000,000 $14,352
Employee Dishonesty $1,000,000 $4,969 $1,000,000 $4,969 $1,000,000 $4,969
Total $806,878 $795,737 $734,016
7
CITY OF
1 1 1
-~=-_It...
~~~I~!!=~~
. ~- --.mt
OWA CITY
City of Iowa City Risk Management FYOB Annual Report
Schedule of Insurance for Current and Prior Two Years
~ ~ I1'HI](:~ ~ (tl~I[;~f;n
' . ,- - . ;
~ ~ m1ID:ID7 ~
1999 $20,260 $50 $264 $47,054
2000 $25,318 $49 $160 $66,876
2001 $11,615 $40,000 $193 $43,910
2002 $162,626 $0 $125 $126,956
2003 $394,505 $0 $100,226 $61,903
2004 $25,465 $35,000 $0 $90,128
2005 $20,156 $0 $250,342 $242,774
2006 $37,443 $2,000 $0 $139,441
8
February 2007
*Note: loss figures represent incurred losses which
include reserves for open claims and are subject to
change
alleged mistreatment. Errors and Omissions
claims are claims filed against the City for alleged
negligence
Automobile and general liability claims are those
claims filed against the City by claimants for damage
to vehicles, other personal property damage, and
bodily injury. Police and Public Officials Liability
claims are those claims filed against the City for
Fiscal Year
o Automobile Liability. Errors and Omissions 0 POlice ProfeSSIonal Liability 0 General Liability
$400,000-
$350,000-
$300,000-
$250,000 - I
Incurred Losses $200,000-
1999
2000
200
City of Iowa City Risk Management FY06 Annual Report
- - -
- - -
Liability Claims
- - -- ~ ---
- - - -
- - - -
- - - - -
- -
- - - -
- - -
- i - -
c_ -
2002 2003 2004 2005 2006
February 2007
11l~.f'~ ["Tf(.] II [.r.fT1:1~ ~~
(t}.111 t; J 1l ~"1J
1999 $32,562 $115,794
2000 $20,590 $54,626
2001 $20,035 $38,933
2002 $33,059 $38,237
2003 $62,456 $28,204
2004 $75,623 $57,344
2005 $86,449 $272,236
2006 $29,588 $214,858
Property Losses include losses involving damage to City
property. Losses exceeding the $100,000 SIR from the
April 2006 tornado are not included in the 2006 totals.
9
Fiscal Year
(] Automobile Physical Damage. Buildings and Contents
$300,000
$250,000
$200,000
nCUlTed Losses $150,000
$100,000
$50,000
$O~
1999
2000
200
City of Iowa City Risk Management FY06 Annual Report
- - -
- - -
Property L.osses
- ~ - - -
- - - -
- - -
- - -
- - -
- 0 n
CI
-- ............... -
2002 2003 2004 2005 2006
10
~ n IIti III ili(!l;'J:~:n GtIl!]13. 1-,,):O':j
-. . ~
1999 $245,309 $245,309
2000 $218,299 $218,011
2001 $412,774 $327,062
2002 $70,523 $68,593
2003 $64,609 $64,598
2004 $288,296 $212,176
2005 $147,908 $80,840
2006 $128,734 $68,292
February 2007
Incurred losses acknowledge the estimated cost of an
individual claim within the time period in which the claim
occurred. Paid losses recognize the actual dollar amount
paid out, on an individual claim, within a fiscal year.
5450,000
S400,000
S350,000
S300,OOO
$250,000
S200,OOO
$ 150,000
S I 00,000
550,000
SO
City of Iowa City Risk Management FY06 Annual Report
- -
- -
Workers' Compensation
- - -
- - -
- -
}
999 2000 2001 2002 2003 2004 2005 2006
Fiscal Year
o Incurred Losses. Paid Losses
February 2007
~ ~ ~~ ~c.D:i:n7 lZ!n1I * Injury statistics are recorded on a calendar year basis
- .
2000 41 16 40 97
2001 39 21 27 87
2002 27 7 33 67
2003 33 11 27 71
2004 25 15 18 58
2005 21 15 23 59
2006 29 7 20 56
11
City of Iowa City Risk Management FYOB Annual Report
Workers' Compensation Injury Statistics - Calendar Years 2000-2006
(OSHA Reportable Only)
. ..- -", .,'. -
-
80 -
70-
I
60- I
I
nJunes 50
40-
0
0 I
0
0
Lost Time Restricted Medical Only Tota
02000 .200 D 2002 02003 .2004 [J 2005 .2006
12
financeadmin/riskmgmUfy06annrpUrmannualreport06
February 2007
* Injury statistics are recorded on a calendar year basis
_,.. -. .-....-...
~ fI!I!I!) fI!Ii.I1 EIiID EIim rn!D EI!I!E ffi[)
Cuts or Punctures 10 5 9 8 5 5 5
Exposure to Disease 0 0 2 8 0 1 0
Lifting or Carrying 7 3 2 2 7 3 2
Slips, Trips, or Falls 24 22 14 13 14 14 5
Strains 20 14 16 12 11 9 14
Struck By or Against 6 13 2 4 2 4 6
Caught In, Under, or 6 8 2 1 3 4 4
Between
Physical Training 2 5 2 1 3 0 0
Chemical Exposure 1 1 0 1 0 1 2
Repetitive Motion 7 4 6 7 4 3 4
Eye Injuries 5 5 6 6 3 5 3
Bites 6 1 3 3 2 5 5
Other 3 6 3 5 4 5 6
City of Iowa City Risk Management FY06 Annual Report
Examination of on-the-job injury causes - Calendar Years 2000-2006
(OSHA reportable only)
e
I
Com.Inunity
Foundation
-of-
lohn.son County
Executive Director
Michael Stoffregen
President
Dean Price
Board of Directors
Catherine Abrams
Gary Appleby
U sha Balakrishnan
Michael Beck
J Qan Benson
Connie Benton Wolfe
Sheila Boyd
Casey Cook
Ross DeValois
Sue Evans
Tom Goedken
Jim Griffin
B. Ryder Houston
Phil Lerr
Vicki Lensing
Ann Parker
John D. Schneider
Sally Stutsman
Kristin Summerwill
Herb Wilson
c;w
February 2, 2007
~-- JP
rAr/
Iowa City Senior Center
Attn: Linda Kopping
28 Linn Street
Iowa City, IA 52240
Dear Linda:
With your help, the Community Foundation of Johnson County continues to
grow in terms of assets as well as grants. With that growth comes the need to
standardize our accounting and the subsequent reporting functions. Up to this
point, fund statements were issued in the form ofa letter upon request. With our
new accounting software, we will now generate statements annually in January.
These statements will reflect the activity for the year, including market value
adjustments, as well as donations to the fund.
Enclosed please fmd the first annual fund statement for the period covering the
opening date through December 31, 2006. The flTst page is a Summary
Statement which includes market adjustments resulting in a December 31, 2006
ending market value balance. The following statement reflects all transactions
from date of opening. In the future, statements will show the beginning and
ending balances and will be much easier to understand.
Again.. . we want to thank you for your partnership in philanthropy. As your
partner, we continually strive to help you build your endowment program. One
such new effort will be attending one of your upcoming Board meetings,
seeking feedback on how we can continue to help you build endowment. New
programs, such as the 20"10 State ofIowa tax credit, have been instrumental in
creating donor endowment interest. We want to get that infonnation to you and
your Board.
,
,Ao~ ~Od.. .For Ever.
y ~egen
Executive Director
Community Foundation of Johnson County
Enc/ Annual statement
To serve the people ofJohnson Counry ~ building an endowment for the greater communiry good.
325 E. Washington St. . Iowa City . IA 52240 . tel 3'9 . 337 0483 . fax 3'9' 338 9958
www.CommunityFoundationofjohnsonCounty.org
~_._-~-~-~.,-_._~-_._---,._.~-_.._._~_..~-~--~_._.
e
I
Community
Foundation
-af-
Johnson County
Community Foundation of Johnson County
Senior Center Endowment Fund
June 29, 2004 to December 31, 2006
Beginning Balance
$0.00
Income
Transfers In
Transfers from CG Fund
Donations
Total Fund Income
$171,551.05
$227,250.00
$500.00
$399,301.05
Disbursements
Grants
Total Fund Disbursements
$5,406.00
$5,406.00
Market Value Gain (Loss)
$40,857.66
Ending Balance
$434,752.71
To serve the people of Johnson Coun!;' Iry building an endowment for the greater communi!;' good.
325 E. W..hington St. . Iowa City . IA 52240 . tel 319 . 337 0483 . fax 319 . 338 9958
www.CommunityFoundationof]ohnsonCounty.org
----.""--.-.-----.-----.-.---------.---- --"_.."..._",-'._- .._..".~"-,_._,._,----_._._".
Community Foundation of Johnson County
Senior Center Endowment and Charitable Giving Funds
All Transactions
Transaction History
Date
Charitable Giving Fund
Donation
Transfer In
Donation
Donation
Donation
Transfer to Endowment
Transfer to Endowment
Transfer In
Transfer In
Transfer to Endowment
I nteresUDividends
06/28/04
06/29/04
06/29/04
06/30/04
07/01/04
07/01/04
09/30/04
08/03/05
12/19/05
02/06/06
12/31/06
Name
Dennis, William and Rachel
Senior Center Charitable Fund
Buxton, Joan
Ballantyne, B.B.
Wombacher, Ray and Nancy
Transfer to Sr Center Endowment
Transfer to Sr Center Endowment
Senior Center Charitable Fund
Iowa City Senior Center
Transfer to Sr Center Endowment
Earnings from inception to date
Total Donations, Transfers and Earnings - Charitable Giving Fund
Amount
$250.00
50,000.00
25.00
1,000.00
1,000.00
(2,250.00)
(25,000.00)
274,222.72
325.00
(200,000.00)
10,684.12
$110,256.84
Endowment Fund
Transfer In
Donation
Transfer from CG Fund
Transfer from CG Fund
Transfer In
Transfer In
Grant - Elderly Support
Transfer from CG Fund
Transfer In
06/29/04
07/01/04
07/01/04
09/30/04
05/11/05
12/19/05
01/31/06
02/06/06
11/15/06
Iowa City Senior Center
Hackman, Barbara Ann
Received from Sr Center CG Fund
Received from Sr Center CG Fund
Iowa City Senior Center
Iowa City Senior Center
Iowa City Senior Center
Received from Sr Center CG Fund
Iowa City Senior Center
Total Donations, Transfers and Grants - Endowment Fund
~
--
I
$100,000.00
500.00
2,250.00
25,000.00
29,000.00
13,485.00
(5,406.00)
200,000.00
29,066.05
$393,895.05
Community
Foundation
-0[-
Johnson County
To serve the people of Johnson Coun!>' b building an endowment for the greater communi!>, good.
325 E. Washington St. . Iowa City . ]A 52240 . to1319' 337 0483 . fax 3'9' 338 9958
www.CommunityFoundationof]ohnsonCounty. 0 rg
__.__~ ...._..____.'o. __.__,__~____..."__..___~.__.._____..________._.
Iowa City Senior Center
28 S. Linn Sl.
Iowa City, IA 52240
--------
(319) 356-5220
""...,
.,'
~.
~'''''--
CITY OF IOJ-YA CITY
-"',
\
\
\
\
\
,
i
j
,
Communtty Foundation of Johnson County
325 East Washington St.
Iowa City, IA 52240
Receipt
3113/2007
11:54AM
f!R~EipJ:WU)1BE~'::C
;;,i,i~l!;~~~~N~~~,;;;;;~~:i
1003834.004
Michelle Buhman
$ 21,737.63
$ 21,737.63
$ 0.00
PAYER INFORMATION
PAYER NAME
Community
Foundation of
Johnson County
#.641
ADDRESS
325 East Washington Sl.
PHONE.
Phone 1: (319) 337-0483
PAYMENT TYPE INFORMA11ON
CHECK
AMOUNT
$ 21,737.63
Iowa City. IA 52240
No: 2162
10#:
TRANSACTlON(S)
CUSTOMER NAME
TRANSACTION INFORMATION
FEES/AMOUNT
$ 21 ,737.63
Drop~n Customer
#1
Sold Product
Donation- Ops
TAX 10 #42.000-4805
Page 1 of 1
Marian Karr
c;o
From:
Gina Peters [gina.peters@ecicog.org]
Sent: Thursday, March 08, 2007 10:16 AM
To: Tim Boyle; Terrence Neuzil; Scott Grabe; Sally Stutsman; Rod Sullivan; Priority One; Paula
Freeman-Brown: Pat Harney: Nancy Quellhorst: Monica Vernon: Michael Lehman; Mayor
William Voss; Mayor William Cooper; Mayor Thomas C. Patterson; Mayor Russell Bailey;
Mayor Rozena McVey; Ross Wilburn; Mayor Robert Kurt; Mayor Paul Tuerler; Mayor Patrick
Murphy: Mayor Mike Williams; Mayor Louise From; Mayor Kay Halloran; Mayor John Nieland;
Mayor John Harris; Mayor Joel Miller; Mayor Jim Fausett; Mayor Glen Potter; Mayor Eldon
Slaughter; Mayor Don Gray; Mayor David Franker; Mayor Dale Stanek; Mayor Betty Svoboda;
Mary Day; Lu Barron; Linda Langston; Lee Clancey; Kent Ralston; Joshua Schamberger; Joe
Raso; Joan Benson; James Houser; Doug; Chuck Peters; Beth Freeman; Allen Witt; Brian
Fagan
Cc: Adam Lindenlaub; Administrator Brian James; Becky Shoop; C Clerk Tracey Mulcahey; Casie
Kadlec; Chad; Christine Taliga; Marian Karr; City Clerk Nancy Beuter; City Clerk Susie Siddell;
City Clerk Tawnia Kakacek; Executive Assistant Mike Sullivan; Steve Atkins; Jane Tompkins;
Janelle Rettig; Jeff Davidson; jeff schott; John Yapp; Kelly Hayworth; Mike Goldberg; Sandie
Deahl
Subject: Next Leadership Group Meeting - April 26, 2007
Importance: High
Attachments: January 2007 Minutes.doc; April 26 Agenda.doc
The next meeting or the Johnson/Linn County Public Leadership Group will be Thursday, April 26, 2007, at 4:30
p.m., at the South Slope Cooperative offices, 980 North Front Street, North Liberty.
An agenda and minutes of the January 25, 2007, meeting are attached.
Douglas D. Elliott
Executive Director
East Central Iowa Council of Governments
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
319.365.9941
319.365.9981 (fax)
W\NV1f,eCicog,org
3/8/2007
Minutes of the Public Leadership Group
South Slope Coop Communications Co.
980 N. Front Street
North Liberty, Iowa
Thursday, January 25,2007
4:30 p.m.
Co-chair Barron called the meeting to order at 4:35 p.m.
Present: Linn County Board of Supervisors Lu Barron, Linda Langston and James
Houser; Johnson County Board of Supervisors Sally Stutsman, Terrence Neuzil, and Pat
Harney.
Also present: Ely Mayor Dale Stanek, Hiawatha Mayor Tom Patterson, Coralville Mayor
Jim Fausett, Council member Brian Fagan, City of Cedar Rapids, Central City Mayor
Don Gray, Mike Sullivan, Johnson County, Mary Day from Sen. Grassley's office, Beth
Freeman from Sen. Harkin's office, Les Beck and Mike Goldberg, Linn County, Kent
Ralston and John Yapp from JCCOG, Council member Dee Vanderhoef, Iowa City,
Allen Witt, Michelle Grida and Bruce Anderson, CR Chamber of Commerce, Joe Raso,
ICAD Group, Nancy Quellhorst, IC Chamber of Commerce, Greg Parker, Johnson
County Engineer.
ECICOG staff present: Doug Elliott, Chad Sands
I. Welcome and Introductions: Attendees were asked to introduce themselves.
2. Update on Trail Link: Supervisor Pat Harney reported on the. trail link. The Johnson
County Engineer stated that a 12 member advisory committee is currently being
established.
3. Regional Land Use Presentation: Chad Sands presented background information on the
Regional Land Use Project. He presented the data gathered by Iowa State University
Extension. General discussion followed about how the data will be used and maintained.
Discussion was held to convene the Regional Sub-Committee to set goals for the use of
the data. If necessary, ECICOG would email participating cities to ask if the data may be
put on the internet.
4. Discussion of Legislative Priorities: Dee Vanderhoef of Iowa City, reported on the
annual priorities of the Iowa League of Cities. General discussion followed. Supervisor
Pat Harney reported on the priorities of the Iowa State Association of Counties. General
discussion followed.
Allen Witt reported on the Technology Corridor Business Alliance Initiative. General
discussion followed. ICAD and the IC Chamber provided information. It was discussed
again that the Regional Sub-Committee would convene.
Future Agenda Items: It was agreed that the next meeting would be a goal-setting
meeting to establish priorities of the Leadership Group.
Next Meeting date: The next meeting will be at 4:30 p.m., on Thursday, April 26, at the
South Slope conference room.
Meeting adjourned at approximately 6:15 p.m.
Agenda
Johnson/Linn County Public Leadership Group
South Slope
980 North Front Street
North Liberty, Iowa
Thursday, April 26, 2007
4:30 p.m.
INFORMAL MEETING
Work Session
1. Call to order - 4:30 p.m.
2. Welcome and Introductions
Lu Barron, Chairperson - Linn County Board of Supervisors
Pat Harney, Chairperson - Johnson County Board of Supervisors
3. Trail Link Update
Pat Harney
4. Regional Land Use Project Update
Doug Elliott, ECICOG
5. Discussion of Two-County Tour Day
Lu Barron
6. Discussion of Cooperative Initiatives
. Courthouse/Court System Operations
. Regional Toll-free Telephone Access
7. Next Meeting Date
8. Adjournment
r OI3~~-:7 I
AGENDA
City of Iowa City
City Council Economic Development Committee
Monday, March 12,2007
8:00 a.m.
City Hall
Lobby Conference Room
410 E. Washington St.
1. Call to Order
2. Approval of Minutes from Feb. 20, 2007 Economic Development Committee
meeting
3. Due diligence and follow up questions and answers - Staff
4. Discussion of consultant presentations and qualifications for Downtown
Market Niche Analysis
5. Selection of consultant
6. Committee time
7. Adjournment
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
February 20, 2007
LOBBY CONFERENCE ROOM
Preliminary
Members Present:
Regenia Bailey, Connie Champion, Bob Elliott
Members Absent:
None
Staff Present:
Wendy Ford
Nancy Quellhorst, Craig Gustaveson
Others Present:
RECOMMENDATIONS TO CITY COUNCIL:
None
CALL MEETING TO ORDER
Chairperson Regenia Bailey called the meeting to order at 9:00 AM.
APPROVAL OF MINUTES - FEB. 9, 2007 ECONOMIC DEVELOPMENT COMMITTEE
MEETING
MOTION: Champion moved to approve the February 09, 2007 minutes as submitted. Elliott
seconded the motion. The motion passed unanimously.
DISCUSSION OF Consultant Interview Questions
Ford share four questions from Karin Franklin who was not able to attend the meeting.
Quellhorst expressed a desire to know about projects in similar sized college towns language with
similar types of market diversity. Gustaveson added the importance of asking who will actually
conduct the study - the person interviewing or someone else. Elliot specified questions "Who is
the primary Project Manager?" and "How often are assistants sent in and how often will the
Primary Project Manager be interacted with?" '
Elliot wanted to ensure staff did good background research on the firms. Champion raised
question of how the consultant will address the diversity of consumers in the particular downtown
area.
Gustaveson wants to explore how the consultants contact people that do not have a vested
interest in the downtown based on the realization that surveys by his organization are necessarily
biased. Elliot wants to ensure that the survey methods are actually composed of random samples
and thus not biased by the expected demographics. For ERA (one of the consultants), he also
wants to know what percentage of the work their subconsultants will be responsible for.
Gustaveson pointed out that there are very few vacant spots in downtown Iowa City and when
there is a vacancy the turn around time is very short, so he wants to know what actionable steps
we might get from the consultant with regards to the lack of empty storefronts. Champion also
commented on how quickly even small spaces are occupied and the concern that new
businesses would have to wait some time for space. Ford said the charge for the consultants will
be to answer how the we should deal with the implementation of the recommendations. She then
posed the question of how a given mix can be achieved in a "tight" downtown.
-~-"-'---'-'--'--~-'-"-'--""'~'--_.-------'--"----"~--.,-,,^--------"-'"'------'-'-'--""-'-----'-------_.-------_.._---_._-~.__.~-
Ford noted that Hieronymus Square will add a considerable amount of business space, changing
the dynamics and the mix of open space downtown and that the study should help us market
downtown to new business and the residents.
Elliot commented that they had been trying unsuccessfully for years to encourage the downtown
to move south of Burlington and so would be interested in seeing what the consultants can come
up with.
Discussion ensued about the importance of uniquely identifying Iowa City from other cities
regarding public spaces and the drawing of people to such spaces. Quellhorst wants to capitalize
on the cultural district designations and downtown activities such as the Farmer's Market and
what effect moving it would have.
There was also consensus that the consultants should be asked about failures and what they.
have learned from a failure they have experienced.
Quellhorst wants to make sure to ask what would be required of the city in order to make the
recommendations work. Gustaveson indicated that it would be important to know how to "sell" the
recommendations to the community and to have community support. Bailey wants to know what
the role of the Committee in the process.
The committee decided that the consultants should be kept to a 20 minutes presentation that
covered the specifics of their experience, their approach, about their team and their fees. Bailey
and Elliot suggested staff provide these guidelines of what to present. Following the presentations
will be a series of assigned questions which will be compiled from the discussion today. After the
assigned questions, there can be a question and answer period.
Ford will compose and organize the questions to be distributed among the Committee members
at the beginning of the interview meetings.
Regarding the contract, Bailey mentioned that she would like to see some language in the
contract about who owns the result of the study and the limits to which the contractor will be able
to use it in the future.
Council Time
None
Adiournment
Elliot moved the meeting be adjourned, Champion seconded. Motion carried.
."-"--_..__._--_._---,----~-_.~----------_..__._-_._-'---.-,..--.--------....-.----..-.--..-...-------...-----_.-
Economic Development Committee
Attendance Record
2007
Counc
Term
Name Expires 1/23 2/09 2/20
Regenia Bailey 01102/08 X X X
Bob Elliott 01/02/08 X X X
Connie Champion 01102/08 X X X
Key:
X ~ Present
o ~ Absent
(leE ~ Absen~xcused
~
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
February 20, 2007
LOBBY CONFERENCE ROOM
Approved
Members Present:
Regenia Bailey, Connie Champion, Bob Elliott
Members Absent:
None
Staff Present:
Wendy Ford
Others Present:
Nancy Quellhorst, Craig Gustaveson
RECOMMENDATIONS TO CITY COUNCIL:
None
CALL MEETING TO ORDER
Chairperson Regenia Baiiey called the meeting to order at 9:00 AM.
APPROVAL OF MINUTES - FEB. 9, 2007 ECONOMIC DEVELOPMENT COMMITTEE
MEETING
MOTION: Champion moved to approve the February 09, 2007 minutes as submitted. Elliott
seconded the motion. The motion passed unanimously.
DISCUSSION OF Consultant Interview Questions
Ford shared four questions from Karin Franklin who was not able to attend the meeting.
Quellhorst expressed a desire to know about projects in similar sized college towns with similar
types of market diversity. Gustaveson added the importance of asking who will actually conduct
the study - the person interviewing or someone else. Elliot specified questions "Who is the
primary Project Manager?" and "How often are assistants sent in and how often will the Primary
Project Manager be interacted with?"
Elliot wanted to ensure staff did good background research on the firms. Champion raised the
question of how the consultant will address the diversity of consumers in the particular downtown
area.
Gustaveson wants to expiore how the consultants contact people that do not have a vested
interest in the downtown based on the realization that surveys by his organization are necessarily
biased. Elliot wants to ensure that the survey methods are actually composed of random samples
and thus not biased by the expected demographics. For ERA (one of the consultants), he also
wants to know what percentage of the work their subconsultants will be responsible for.
Gustaveson pointed out that there are very few vacant spots in downtown Iowa City and when
there is a vacancy the turn around time is very short, so he wants to know what actionable steps
we might get from the consultant with regards to the lack of empty storefronts. Champion also
commented on how quickly even small spaces are occupied and the concern that new
businesses would have to wait some time for space. Ford said the charge for the consultants will
be to answer how we shouid deal with the implementation of the recommendations. She then
posed the question of how a given mix can be achieved in a "tight" downtown.
Ford noted that Hieronymus Square will add a considerable amount of business space, changing
the dynamics and the mix of open space downtown and that the study should help us market
downtown to new business and the residents.
Elliot commented that they had been trying unsuccessfully for years to encourage the downtown
to move south of Burlington and so would be interested in seeing what the consultants can come
up with.
Discussion ensued about the importance of uniquely identifying Iowa City from other cities
regarding public spaces and the drawing of people to such spaces. Quellhorst wants to capitalize
on the cultural district designations and downtown activities such as the Farmer's Market and
what effect moving it would have.
There was also consensus that the consultants should be asked about failures and what they
have learned from a failure they have experienced.
Quellhorst wants to make sure to ask what would be required of the city in order to make the
recommendations work. Gustaveson indicated that it would be important to know how to "sell" the
recommendations to the community and to have community support. Bailey wants to know what
the role of the Committee in the process.
The committee decided that the consultants should be kept to a 20 minutes presentation that
covered the specifics of their experience, their approach, about their team and their fees. Bailey
and Elliot suggested staff provide these guidelines of what to present. Following the presentations
will be a series of assigned questions which will be compiled from the discussion today. After the
assigned questions, there can be a question and answer period.
Ford will compose and organize the questions to be distributed among the Committee members
at the beginning of the interview meetings.
Regarding the contract, Bailey mentioned that she would like to see some language in the
contract about who owns the result of the study and the limits to which the contractor will be able
to use it in the future.
Council Time
None
Adiournment
Elliot moved the meeting be adjourned, Champion seconded. Motion carried.
Council Economic Development Committee
Attendance Record
2007
Term
Name Expires 1/23 2/09 2/20
Regenia Bailey o lI02/08 X X X
Bob Elliott 01102/08 X X X
Connie Champion 01102/08 X X X
Key:
X = Present
o ~ Absent
OlE ~ Absent/Excused
~
PRELIMtNARY
MINUTES
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
FEBRUARY 22, 2007
IOWA CITY LIBRARY, ROOM A
Call to Order:
Jerry Anthony called the meeting to order at 6:35 pm.
Members Present:
Jerry Anthony, Steven Crane, Marcy DeFrance, Holly Hart, Thomas Niblock,
Brian Richman, Charlotte Walker
Members Absent:
Andy Douglas, Michael Shaw
Staff Present:
Tracy Hightshoe, Steve Long
Others Present:
Steve Ramirez, Suellen Novotny, Laura Dowd, Sandy Pickup, Thomas Walz,
Christina Canganelli, JeffYanatter, Dick Brown, Steven Rackis, Deb Riggs,
Maryann Dennis, Charlie Eastham, Allan Axeen, Joshua Webber, Jesse Burns,
Dawn Newbill, Jeff Enberg, Jordan Pettis, Elizabeth Koppes, Brian Loring, Liz
Weinberg, John Watson, Kristie Fortmann-Doser
RECOMMENDATIONS TO COUNCIL (become effective only after separate Council action):
None
APPROVAL OF THE JANUARY 18TH, 2007 MEETING MINUTES
Niblock motioned to approve the minutes as submitted. DeFrance seconded the motion and the motion
carried on a vote of 7:0.
PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA
None
FY08 QUESTION/ANSWER SESSION
Jerry Anthony introduced himself to the room and asked the rest of the Commission to do the same.
Jerry Anthony said that the city received 20 applications requesting $2,346,185 in CDBG/HOME funding.
Anthony said that the city expects to have $1,694,376 in federal funds fTom the U.S. Department of
Housing and Urban Development. Anthony said that after removing the Council approved set.asides
(administration, Aid-to-Agencies, housing rehabilitation), the City of Iowa City has approximately
1,122,000 available to allocate to FY08 project requests.
Anthony said that of the total funds available, it is the City's goal to allocate 48% to housing activities.
This year there is $939,364 set aside for housing activities, $726, 516 is available for allocation. There is
$121,700 set aside for Public Services (8%), $16,700 is available for allocation. Anthony said that of the
$409,900 set aside for Public Facilities and InfTastructure (21%), $378,784 is available for allocation.
Anthony said that of the total FY08 funds of$I,694,376, there is $1,122,000 available for allocation.
Anthony reminded housing applicants that they have ten minutes to answer questions. Hightshoe said that
when there is a minute left, she will hold up a sign to inform the applicant as well as the Commission of the
remaining time.
IC Housing Rehabilitation-Lead Based Paint Assistance, JeffVanatter
Anthony asked Vanatter why he was requesting funds from both HOME and CDBO. Vanatter stated that
their program receives both sources offunds. The distinction must be made between the programs as
HOME funds for lead based paint can only be used on HOME assisted properties. The clarification is also
needed for budget purposes. CDBG funds would go to CDBG funded projects and HOME funds would be
used for HOME assisted projects.
Walker asked Vanatter how IC Housing Rehabilitation lets people know about their services. Vanatter
stated through press releases, mailings in the water bills, etc.
Walker asked Vanatter if the IC Housing Rehabilitation rehabilitates mobile homes. Vanatter said yes,
however the repairs to mobile homes are usually considered emergency repairs for safety issues such as
furnace replacement or plumbing/electrical work so would not be subject to lead based paint provisions.
Crane asked Vanatter is the ICHR uses one specific contractor. Vanatter replied no as the homeowner can
choose their own contractors, however the contractor must use lead safe work practices.
Iowa Valley Habitat for Humanity (IVHFH), Dick Brown
Anthony asked what the average cost is. Anthony asked about new subdivision. Anthony asked about
design guidelines.
Niblock asked about land trusts. Brown stated he did not know the particulars but stated as they are not
sure what will happen in 5, 10, 15 years they were uncomfortable with the concept.
Walker asked if the IVHFH has selected any lots. Brown stated they are always looking.
Homes for Our Future - Iowa City, Steven Rackis and Deb Briggs
Walker asked if Briggs' research included the spouses of teachers. Riggs said there was no way to check
that. Niblock asked if they would be providing services to University workers. Briggs stated any public
servant.
Walker asked if they've identified the houses. Briggs stated no. Walker then asked how they market their
houses and if they have a realtor. Briggs stated they do not a realtor due to the extra expense.
The Housing Fellowship CHDO Operating Expenses, Maryann Dennis and Charlie Eastham
Crane asked what The Housing Fellowship has used in the past for funds. Dennis replied that they have
used funds generated from rent, donations, and the sale of existing units.
Richman asked if this would be a one-time request for funds. Dennis stated they believe so, but can't
guarantee that in the future they wouldn't come back to request these type offunds.
Walker asked if they submit reports. She was concerned about the HCDC approving funds that The
Housing Fellowship does not need. Dennis stated they provide financial oversight and have an active
Board. They also receive an annual audit and must submit reports and the audits to the City and State.
Walker and Richman requested a copy. Hightshoe stated staff would mail them their most recent audit.
The Housing Fellowsbip - Home and Neighborhood Program, Maryann Dennis and Charlie
Eastham
Richman asked if these were two-bedroom homes and if so, what types of people get these two-bedroom
homes. Dennis replies yes. Their most recent project was for 3 bedroom units. This project proposes 2
bedroom units as that is their largest rental demand. Single moms make up the most number of clients for
rental units.
Hawkeye Area Community Action Program - Transitional Housing, Allan Axeen
Crane asked about the "negative cash flow." Axeen stated there was a mistake and submitted a revised
proforma. Axeen stated any deficiency would be made up by the organization. Axeen stated that buying
condos has worked very well for the organization as exterior maintenance is paid through association fees
as well as snow removal/landscaping.
Builders of Hope - Transitional Housing, Joshua Weber
Weber read aloud and addressed the five questions on the back of the staff report. Richman asked how
residents are able to pay. Weber stated through work earnings, disability payments, etc.
Richman asked who owns the company. Weber stated it is a for profit owned by Builders of Hope. He is
an owner of the company.
Crane asked ifthere is a waiting list. Weber stated he has five persons that have already expressed an
interest.
Blooming Garden IHA Limited Partnership, Jesse Burns
Burns read aloud the memo he handed out to the HCDC (see attachment)
Long asked about constructing zero-step entrance ways. Burns stated the application is for down payment
assistance, not construction so the zero-step entrance may not apply. If is does, they will work something
out.
Richman asked how they were handling the construction financing.
Richman asked about additional company loans.
Jerry Anthony informed Public Service applicants that they have five minutes to answer any questions in
front of the HCDC.
Visiting Nurse Association, Suellen Novotny
Walker asked Novotny if the VNA has had trouble monitoring costs. Novotny stated no, they keep detailed
records.
Local Foods Connection - Operations, Laura Dowd
Dowd handed out a memo titled "Items to be Addressed." (Dowd read from her memo verbatim.)
Niblock asked Dowd how Local Foods Connection selects its clients. Niblock then asked if there is a
waiting list. Dowd stated they get referrals from local agencies. They don't technically have a waiting list
as they inform their referral sources how many clients they can take and the agency only provides referrals
up to that number. If they could accept more, the agencies would send more referrals.
Walker asked Dowd if Local Foods Connection's services are open to the public. Walker asked how much
clients pay. Dowd says they work on a referral basis from agencies like DVIP, Crisis Center, etc. The food
they provide is free to the client.
Free Medical Clinic - Pharmacy Technician, Sandy Pickup
There were no questions from HCDC.
Extend the Dream Foundation (EDF) - Financial Management Support, Thomas Walz
Anthony asked Walz ifhe had asked the city for funds. Walz stated they have in the past for various
projects. They have had different volunteers in the past, but will be contracting with a tax/bookkeeping firm
to work with their financial reporting and records.
Shelter House - Outreach Services Coordinator, Christina Canganelli
Canganelli read aloud the four questions listed on the staffreport and answered them one by one. Refer to
attachment.
Anthony called for a ten-minute break.
Crisis Center - Accessibility & Security, Jesse Burns and Dawn Newbill
Burns read the 3 questions on the staff report out loud and answered each one. Niblock asked about the
facilities outside lighting. Newbill stated there is currently no outside lighting in those locations.
Iowa City Free Medical Clinic - Facility Rehab, Sandy Pickup
Pickup addressed each of the three questions on the staff report.
Extend the Dream Foundation - Property Acquisition, Thomas Walz
Walz stated they would address the financial management issues. Walz stated they applied as a public
facility as it seemed to make more sense given the reporting requirements and nature of project. The
project is also available under economic development; however job creation/retention records must be kept.
Wetherby Friends & Neighbors Neighborhood Association - Recreational Facility, Elizabeth Koppes
Hightshoe announced that the Parks and Rec. Director could not attend but would answer any questions
that the commission had. Parks and Rec. had committed to funding the ongoing maintenance and water
costs for the project iffunded. Niblock asked what would happen to the facility during wintertime. Koppes
said that the facility would be winterized. The water shuts off in periods of no motion, high wind and will
be open basically during the summer months when warm.
Neighborhood Centers of Johnson County, Brian Loring and Liz Weinberg
Walker asked about kitchen remodeling.
Anthony asked which of the three projects they would place the most priority on. Loring stated the kitchen
remodeling.
Goodwill Industries of SE Iowa, John Watson
Hightshoe asked Watson what his number one priority is, ifhe had to choose. He stated the whole project
is important, but they would prioritize if needed. Their goal is to have it all done, how long that will take is
the question.
Adjournment
Crane motioned to adjourn the meeting. Walker seconded the motion and the motion passed 7:0. The
meeting was adjourned at 9:35 pm.
Commission
Housing & Community Development
Attendance Record
2007
Term
Name Exoires 01/18 02/22
Jerry Anthony 09/01/08 OlE X
Steve Crane 09/01/09 X X
Marcv De France 09/01/09 X X
Andv Doue:las 09/01/08 X OlE
Hollv Jane Hart 09/01/07 X X
Thomas Niblock 09/01/08 X X
Brian Richman 09/01/07 X X
Michael Shaw 09/01/09 OlE OlE
Charlotte Walker 09/01/07 -- -- X
Key:
X = Present
o = Absent
OlE = Absent/Excused
NM = No Meeting
Not a Member
MINUTES
SENIOR CENTER COMMISSION
FEBRUARY 20, 2007
205 SENIOR CENTER
DRAFT
FEBRUARY 2007
~
Call to Order:
Meeting called to order at 3:45 PM
Robert Engel, David Gould, Jay Honohan, Betty Kelly, Sarah
Maiers
Nancy Wombacher
Michelle Buhman and Linda Kopping
Charles Felling, Anna Cigrand, Larry Meyers
Members Present:
Members Absent:
Staff Present:
Others Present:
RECOMMENDATIONS TO COUNCIL
None
APPROVAL OF MINUTES
Motion: To approve the January minutes as distributed. Motion carried on a vote of
5-0. Kelly/Engel
PUBLIC DISCUSSION
None
COMMISSION ASSIGNMENTS
Maiers agreed to write the web article for today' s meeting and report on it to the City
Council.
Kelly volunteered to write the web article summarizing the March 2007 meeting and
report on it to the City Council.
MARCH MEETING DATE
In order to accommodate staff absences, the March and May 2007 Commission meetings
were rescheduled for Monday, March 19 and Tuesday, May 22 respectively.
STAFF RECOMMENDATIONS FOR REALLOCATION OF BUILDING SPACE-
Kopping
A Senior Center Space Use and Reallocation Committee was formed to identify a
location for new weight training equipment. In addition to numerous participant and
visitor requests for this type of equipment, research has shown that the benefits of weight
training include: increased strength and mobility, reduction in the frequency offalls, an
increased metabolic rate, increase in bone density and reduced rate of depression.
Rae Blanchard, Irene Bowers, Ken Fearing, Jo Hensch, Sally Jablonski, Wally Johnson,
June Maluchnik, Gerry Nordquist, and Dawn Rogers served on this committee. Staff
I
DRAFT
FEBRUARY 2007
support was provided by Susan Rogusky, Craig Buhman and Linda Kopping. In addition
to finding space for the new equipment, the goals of the committee were to have all
fitness facilities on the same level of the building and to maintain all current activities.
Kopping presented a power point presentation outlining the pros and cons associated with
each of the recommended room changes that were developed and considered by the
committee.
Proposed Room Changes:
Room Current Use Proposed Use
G08 Classroom Strength Training
Equipment Room
G02 AARP Office Shared office: AARP.
SHIIP, Trips and Tours
103 Gift Shop Elder Services, Inc. Office
Mezzanine Office Area Desktop Publishing Desktop Publishing,
Students Desks
209 Computer Lab ElderCraft Gift Shop
208 Elder Services, Inc. Office Classroom
201 Shared Office Computer Lab
Commissioners discussed the proposed changes and decided to move forward with the
recommendations.
Motion: To approve the Committee's proposal as presented. Motion carried on a
vote of 4-1. EngeVMaiers. Kelly opposed
FY08 BUDGET REPORT
Honohan reviewed the Fiscal Year 2008 proposed budget. He reported that the City
Council did not approve the request for additional staff. Johnson County approved a
$75,000 grant to support Center operations.
STANDING COMMITTEE STATUS REPORT
Promotion Committee- Gould
Gould reported on the progress of the Legacy Letters project. He distributed copies of
the press releases announcing Legacy Letters and said KGAN/Fox 28/40 is interested in
promoting the project. Gould asked Commissioners to participate in the program by
writing and submitting a letter.
OPERATIONS - Kopping
The Assembly Room renovation project is moving forward. Sample chairs are being
tested in the Assembly Room.
2
DRAFT
FEBRUARY 2007
Kopping and C. Buhman are working on a Capital Improvement request.
Kopping distributed copies of the quarterly report submitted to Amy Correia, Johnson
County Social Services Director.
Kopping announced that First American Bank contributed $3,000 to the support the
scholarship fund.
Cigrand reported on the progress of the Memory Training program. She also indicated
that she will be conducting focus groups to gather input from participants on the possible
merger of the Center and the Parks and Recreation Department.
COMMISSION DISCUSSION-Honohan
Honohan reported to the City Council and the Board of Supervisors.
Motion: To adjourn. KelIy/Maiers-Motion carried on a vote of 5-0.
3
DRAFT
FEBRUARY 2007
Senior Center Commission
Attendance Record
Year 2007
Name Term 1/16 2/20
Expires
Bob Encel 12/31/08 X X
David Gould 12/31/08 X X
Jav Honohan 12/31/07 X X
Bettv Keffll 12/31/07 X X
Sarah Maier 12/31/06 X X
Nancv Wombacher 12/31/06 OlE OlE
Key:
X=
0=
O/E=
NM=
Present
Absent
AbsenUExcused
No meeting
Not a member
4
c;w
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
MARCH 12, 2007
LOBBY CONFERENCE ROOM
Preliminary
Members Present:
Regenia Bailey, Connie Champion, Bob Elliott
Members Absent:
None
Staff Present:
Wendy Ford
Others Present:
Nancy Quellhorst, Craig Gustaveson, Tim Kenyon
RECOMMENDATIONS TO CITY COUNCIL:
Champion moved, Elliott seconded that the committee recommends to the council
entering into a contract with Marketek. Motion carried.
CALL MEETING TO ORDER
Chairperson Regenia Bailey called the meeting to order at 9:00 AM.
APPROVAL OF MINUTES FROM FEB. 20, 2007 ECONOMIC DEVELOPMENT COMMITTEE
MEETING
Elliot moved that the minutes from the Feb. 20, 2007 Economic Development Committee meeting
be accepted as presented, Champion seconded. Motion carried
DUE DILIGENCE AND FOLLOW UP QUESTIONS AND ANSWERS - STAFF
Ford reported on phone conversations with past clients of Marketek, including Chamber Director,
Bob Mundt of Council Bluffs and Economic Development Director Christy Vale of of Tillamook,
OR and Matilda Deas, Planning Director for the City of Canby, OR, Joddie Gray, Planning
Manager in Atlanta, GA, Ric Ingham, City Administrator in Veneta, OR, Doris Tillman, Director,
Fort Pierce (FL) Main Street program and Marilyn Larson, Executive Director of Tallahassee, FL
Downtown Improvement Authority. When asked about the greatest challenge in working with the
consultant, no one could cite anything negative. Two of the client communities did not implement
their plans immediately, due to their own shortage of resources, but one returned to the plan after
several years and has now begun to implement it.. All of the others used the plan and were very
positive about the results and the process the consultants used to reach the results in their plans.
Ford also reported on a follow up conversation with Mary Bosch questioning where the limits of
their implementation plan were. Bosch replied that the implementation plan included in the survey
will include a detailed outline of recommendations and suggestions on how and who should
carryout the tasks. At the end of the consultancy, they would hold a 3 hour workshop on
Organizing for Implementation. Mary said this would be especially relevant because of the nature
of the partnering organizations (city + chamber + dta) and their own scarce resources. Discussion
ensued that the plan should point us to the future and if the work should call for an additional part
time person to carry out the work, then our partnering organizations will know what that is and we
can begin to explore as a group how to get it done.
In the conversation, Ford inquired about the statistical validity of the survey samples they would
do. Bosch said that, while the survey validity may not be "textbook" statistically valid, they are
very aware of the response rates from different segments of the community to ensure a diverse
response. She said we could spend a lot more money to achieve textbook validity, but she felt the
net gain in information gleaned would be negligible. She assured Ford that they've doing
research for long enough to provide the same quality of information for less expense. She
insisted they are very careful to include skeptics and naysayers in their sampling
DISCUSSION OF CONSULTANT PRESENTATION AND QUALIFICATION FOR DOWNTOWN
MARKET NICHE ANALYSIS
Elliott said he initially preferred the more corporate presentation done by ERA, but had reflected
in the days since the presentation by Marketek and said he could be comfortable with either
consultant. Gustaveson echoed Elliot's sentiments saying he could be comfortable hiring either,
but ultimately, it would depend on how well they worked with staff and the community and that he
could vote for either. Quellhorst said she thought Marketek was more engaged and understood
our need for playing up on the authenticity of Iowa City and how we really wanted to differentiate
Iowa City from the competition. She liked Marketek's candor and thought it was telling how other
organizations keep inviting them back. Bailey said she liked the idea that their end product will
include a plan for exactly how to implement the strategies given the resources we have and those
that we could develop. She also liked their plans for making the process fun while building a
coalition.
SELECTION OF CONSULTANT
Champion moved, Elliott seconded that the committee recommends to the council entering into a
contract with Marketek. Further discussion included the suggestion that staff negotiate with
Marketek to the extent possible. Motion carried.
Staff will work with the legal department to draft a contract and will negotiate with Marketek on the
fee. If the contract can be agreed upon in time, it will go on the agenda for the Council meeting on
March 20, otherwise, at the following council meeting.
COMMITTEE TIME
None
Adiournment
Champion moved the meeting be adjourned, Elliot seconded. Motion carried
Economic Development Committee
Attendance Record
2007
Counci
Name Term 1/23 2/09 2/20 2/27 3/06 3/12
Expires
Regenia Bailey o lI02/08 X X X X X X
Bob Elliott o lI02/08 X X X X X X
Connie Champion o lI02/08 X X X X X X
Key:
X ~ Present
o ~ Absent
()fE ~ AbsentnExcused
AbsentnExcused
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
MARCH 6, 2007
COMMERCE CENTER, LARGE CONFERENCE ROOM
c;[J
Preliminary
Members Present:
Regenia Bailey, Connie Champion, Bob Elliott
Members Absent:
None
Staff Present:
Wendy Ford
Others Present:
Nancy Quellhorst, Craig Gustaveson, Tim Kenyon, consultants Mary
Bosch and Eleanor Quinn Matthews from Marketek
RECOMMENDATIONS TO CITY COUNCIL:
None
CALL MEETING TO ORDER
Chairperson Regenia Bailey called the meeting to order at 9:00 AM.
INTERVIEW CONSULTANT #2 FOR DOWNTOWN MARKET NICHE ANALYSIS
Mary Bosch and Eleanor Quinn Matthews, principals with Marketek introduced themselves to the
group and Ms. Bosch presented a Power Point that outlined their experience with similar projects
and their approach to the Iowa City project. Bosch noted that they do an analysis "through the
lens of the market place," which includes market research in concert with the local team (the city,
the chamber and the downtown association).
After their presentation, they answered a series of questions for the group. Of note, when asked
about what they could do better than we, the client, they said that is difficult to be your own
strategic planner because of the lack of objectivity, and thus, being experience experienced at the
process and from outside the community affords them the objectivity necessary to do a good job.
When asked how they get to know the community, Bosch answered that they like to make it fun
and interesting by using town hall-style meetings or business PM formats for example. They have
found that making the process fun nets greater involvement from the community.
When asked about implementation, Quinn Matthews stated that it is important to have a point
person and to know who is in charge of the "tools" that can get things done.
About differentiating ourselves from other towns doing similar work, Bosch said we need to
capitalize on what makes this place different. We need to know the answers to why are people
committed to staying here.
After the interview questions were completed, the group thanked the women from Marketek for
coming. After a break, the committee continued to meet to determine if there was consensus for a
choice of consultant.
There was discussion about the difference in presentation styles between the two groups and in
how statistically significant or valid the research each conducted would be. The committee felt
they needed more background on Marketek and to gauge satisfaction of previous clients. Ford
said she will do due diligence and report at the next meeting. The committee decided to meet
early the next week to further discuss and vote on the consultant.
Council Time
None
Adjournment
Elliot moved the meeting be adjourned, Champion seconded. Motion carried
Economic Development Committee
Attendance Record
2007
Counc
Term 1/23 2/09 2/20 2/27 3/06
Name Expires
Regenia Bailey 01/02/08 X X X X X
Bob Elliott 01102/08 X X X X X
Connie Champion 01102/08 X X X X X
Key:
X = Present
o ~ Absent
OlE ~ AbsentlExcused
c;o
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
February 27, 2007
COMMERCE CENTER, LARGE CONFERENCE ROOM
Preliminary
Members Present:
Regenia Bailey, Connie Champion, Bob Elliott
Members Absent:
None
Staff Present:
Wendy Ford
Others Present:
Nancy Quellhorst, Craig Gustaveson, Tim Kenyon, Gary Sanders, and
representatives from ERA consultants, as detailed below.
RECOMMENDATIONS TO CITY COUNCIL:
None
CALL MEETING TO ORDER
Chairperson Regenia Bailey called the meeting to order at 9:02 AM.
INTERVIEW CONSULTANT #1 FOR DOWNTOWN MARKET NICHE ANALYSIS
Chris Brewer, Principal with ERA (Economic Research Associates). Mac Nichols, ERA; Kathleen
Larson, with CD Dial and Gary Lozano, with RDG introduced themselves as a team. Brewer
presented a 3D-minute PowerPoint covering ERA's experience, their approach to the project, the
team and their fees and terms for payment. Each team member talked about the specific areas
for which they would be responsible, after which the committee asked a series of assigned
questions.
Mr. Brewer explained how he would lead the downtown market niche analysis project. Mac
Nichols, whose background includes 19 years with the National Main Street program and Brewer
talked about the unique aspects of college towns citing a typical example of students choosing
"crepes vs. pizza every time" because $4 goes a lot further on pizza. They stressed their use of
hard statistics from the downtown building inventory, population and types of stores, to income
and growth because this is the information on which the private sector will make decisions for the
future.
When asked what ERA could do that the collaborating partners of the city, the chamber and the
downtown association could not do, Brewer stated that they could bring objectivity to the analysis.
The others on the team echoed those sentiments adding that they could get hard data transferred
to a rationale for all to see, and that they could combine their national experience with their
knowledge of the community.
When asked about how key stake holders would be chosen for focus groups, Brewer stated the
firm works with the client to determine those people. When asked if the firm was saw the value in
including focus groups that may include downtown "naysayers" or folks who do not believe in the
merits of downtown, Brewer answered yes.
When asked about a failure and what they learned from it, Brewer cited the AutoWorld project,
Nichols cited that he once painted "too bright a picture" for a client, Larsen cited lack of enough
knowledge of a local political landscape and Lozano city a community's change in cycles. Each
gave a follow-up to what they learned from those failures.
When asked how we, the City of Iowa City can differentiate itself from other communities
endeavoring to set themselves apart using Creative Economy theory, answers included
capitalizing on the University and technology transfer, keeping the place interesting and
stimulation and making sure we have choices in housing. Lozano added that we should ask our
citizens what they feel makes Iowa City unique. Brewer reiterated that understanding the
residents and the students is key, because it gives an understanding of where private investment
will go.
When all questions had been asked from the committee members and those solicited from the
public, the group thanked the consultants for coming and informed them of the process for
decision-making.
Council Time
None
Adiournment
Champion moved the meeting be adjourned, Elliot seconded. Motion carried
Council Economic Development Committee
Attendance Record
2007
Term 1/23 2/09 2/20 2/27
Name Expires
Regenia Bailey 01102/08 X X X X
Bob Elliott 01/02/08 X X X X
Connie Champion 01102/08 X X X X
Key:
X ~ Present
o ~ Absent
OlE ~ AbsentlExcused