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HomeMy WebLinkAbout2007-03-20 Bd Comm minutes ~IowaCitv ~PubliclLibrary c;o Minutes Iowa City Public Library Board of Trustees Regular Meeting FINAL APPROVED Thursday, January 25, 2007 Members Present: Linzee McCray, Thomas Dean, William Korf, Thomas Martin, Meredith Rich-Chappell, Pat Schnack, Leon Spies, David VanDusseldorp Members Absent: Mary New Staff Present: Jay Beattie, Barb Black, Maeve Clark, Susan Craig, Kara Logsden, Heidi Lauritzen, Patty McCarthy, Elyse Miller, Bill Reese, Hal Penick Call to Order: McCray called the meeting to order at 5:04 pm. Public Discussion: None. Approval of Minutes: The minutes of the regular meeting of December 21,2006 were reviewed. Korf made a motion to approve the minutes as revised, seconded by Van Dusseldorp. Motion carried 7/0. Unfinished Business Leased Space. Craig said that UIHC is very interested in the basement and wants to convert the whole space into offices. Craig signed a document indicating the Library's interest in UIHC's tenancy, a more formal step in this process. UIHC staff picked up blueprints for the space at the end of last week. Craig is hopeful that a lease will be ready for approval by the next Board meeting. FY08 Budaet. The Library's budget work session with Council is Monday, January 29, 2007. The Library Board is scheduled to meet with Council from 6:45-7:00 pm. McCray and Craig will meet on Monday in advance of that meeting. Craig reminded Board members that the Library received most of the items it requested, with the exception of the increase in two staff positions. Increases for materials, printing, advertising, and hourly staff were all included in the City Manager's recommendations. Craig provided the memo on library use to the City Manager that was included in the Council packet to underscore the excellent value that the City has realized from the budget increase that funded the extra hours on Friday and Sunday. Spies joined the meeting at 5:17 pm. New Business AFSCME Aareement. City Council and AFSCME membership approved a three-year labor agreement. Black and Terri Byers represent the Library. McCray asked about Friday night assignments. Craig said that this scheduling change acknowledges Friday night as part of the weekend shift. If no staff member elects to work every Friday, then all Fridays go into the rotation and all staff will rotate on a Friday. VanDusseldorp appreciated seeing this in the AFSCME contract. He feels it acknowledges the good faith efforts made by staff when the extra hours were added to Fridays during the current contract. VanDusseldorp made a motion to approve the contract, seconded by Spies. Motion carried 8/0. Reese and Beattie left meeting at 5:24 pm. FY07 Slrateaic Plan Report. Staff completed a six-month report on FY07 planning goals. McCray asked about the Sunday Gazette promotion. Once a month one of our selectors writes a column in the Sunday Gazette. For example, Linda Dyer wrote the recent Armchair Traveler piece. Board members asked that a copy of the Gazette article be included in the Board packet. Schnack asked about weeded materials. Craig explained that a number of different things happen to materials that are withdrawn; they go to The Book End, outreach sites, and the giveaway shelf, depending on their condition and the number of copies weeded. Courtesy notices were discussed and Schnack mentioned that several people have told her how helpful they are. Martin asked about the Library's Spanish language materials. Both acquisitions and the budget were increased, and this collection has been moved to more high profile shelving. Dean asked if there has been any feedback from the decision not to fund the videocassette and audiocassette. collections. Clark said that some materials are only available in these formats and that when they break, or are unusable, they cannot be replaced. On an unrelated matter, Schnack asked about whether the City would be providing wi-fi for the whole City. Craig said that there has been some discussion about it but there are no plans at this time. Schnack said that in Naperville, the City has put the wi-fi capabilities in the lights. McCray and VanDusseldorp each remarked about how impressive the strategic plan is. Craig reminded the Board that the Library's first big public relations campaign for online services, Iowa City Public Library's Online Community, debuts March 1,2007. The Book End Possible Relocation. A memo 10 The Book End Committee about the possible relocation of The Book End was included in the Board packet. The Book End Committee will meet on Monday and will discuss the options for relocation presented in Craig's memo. Korf asked if The Book End was ever located in the Library. Craig said that there was an unstaffed kiosk that had books for sale, and there were periodic book sales in the garage. The lobby kiosk, second floor Library space, and the first floor leased hallway space options were discussed. In addition to the spaces under consideration for possible relocation, Meeting Room A could be used for periodic large book sales. Schnack asked about The Book End relocation from the Foundation perspective. McCarthy said that many Book End volunteers are excited about the possibility of having the bookstore in the Library, and relocating in general. Schnack wondered if all of the study tables on the second floor were used and if this would affect the second floor library space option. Martin suggested that the glass wall would muffle some noise. The first floor leased space alternative with access to the Pedestrian Mall option was discussed. The first floor tenant currently locks the door that leads to this space but Craig thinks it is likely that the door would be unlocked if The Book End was there which would be a win-win situation for the tenant and The Book End. Board members discussed signage in the tenant space and the Pedestrian Mall. No action on this item is required but Craig asked if the Board would be willing to approve either of the two choices at a future time. They agreed. Discontinue Ride 'n Read. Staff recommend discontinuing offering bus passes because of abuse. Craig said that Circulation staff observe this abuse daily as they are responsible for providing bus passes. Craig said that the amount of money spent on this program was not the only factor in keeping the program, but how the money is spent and its abuse was of concern. Schnack asked about the age of the abusers. Craig said she did not have figures but some junior high and young senior high kids did abuse the program. The Library has received written comments from three different patrons requesting that we keep Ride 'n Read. Schnack wondered if there were any options. One suggestion was to limit the days of the week passes are offered. Spies asked about how this program is different from using bathrooms, for example, and other public uses of the Library. Martin wondered about having a bus pass list for legitimate users. Dean remembered that this service used to be connected to checkout, which might help with the gate-keeping function. He likened it to the Park 'n Shop passes that some local businesses provide: one has to buy something to get the pass. McCray said that many businesses no longer offer Park 'n Shop. Spies requested that this item be tabled and staff research what other libraries do in this situation. Craig says she knows of no other library that has such a program because most libraries have their own parking lots. McCray wondered about alternatives and about public relations issues associated with discontinuing the program. She also thought that having more than anecdotal evidence of the program's abuse would make a better case for discontinuing it. Craig said staff will discuss alternatives that will place limits on the program to cut down on abuse, implement changes, and make a report at the February meeting. Spies made a motion to table this item, seconded by VanDusseldorp. Motion carried 8/0. Staff Reports Departmental Reports: Adult Services. Schnack was glad about the formation of the 55+ group, while McCray liked the movie night program, Fridays, First and Last. Circulation Services Information Services Development Office. This report was distributed at the meeting. Anime. Manaa. and Graphic Novels. Board members mentioned at the last meeting that they were unfamiliar with anime and other related materials. A memo from selector John Hiett was included in the packet and he selected a book truck full of anime, manga, and graphic novels for Board members to look at. Miscellaneous. McCray mentioned the article from the New York Times and some of the ways libraries problem- solve. Craig footnoted that the library in the article is now open, and has hired security guards in response to the library closing. VanDusseldorp wondered how articles get into the packet. Craig said she selects items about libraries and library-related matters she believes would be of interest to the Board. President's Report: Dean made a Vice-Presidential report. He received an email from Jean Junis, an elementary school reading teacher who strongly urged that the Library consider more outreach services to the eastside community, particularly for the under-served, and Spanish language speakers. Junis had talked with Green and Craig about this subject previously. She would like the Library to have a public summer reading room at Sycamore Mall. Dean said that in his reply he reiterated that the Library emphasizes our commitment to, and resources for, outreach. He mentioned the new summer bus service and that it is a direct result of raising awareness and communicating with the public and is a tangible representation of ICPL's Strategic Plan. Dean encouraged Junis to continue communicating with the Library. Clark and Logsden reported that a teen outreach person from Southeast Junior High will bring both teens and elementary school groups to the Library. Announcements from Members The Library will once again be ably represented at Iowa City Spells by the Trustee Spellers team of Tom Dean, Bill Korf, and Pat Schnack. They are just one of the 16 registered spelling bee teams. Schnack said that the One Community, One Book program, sponsored by the Iowa Campaign for Human Rights is still compiling a list of books. The group's first meeting is the second week of February, and will select a book in March. Committee Reports None. Communications None. Quarterly Financial Reports: Second Quarter Receipts. Second Quarter Expenditures. Second Quarter Gifts and Bequests. Quarterly Use Reports Six-Month Output Measures Six-Month Circulation by Area and Agency Six-Month Circulation by Type and Format Disbursements Visa expenditures for December 2006 were reviewed. Disbursements for December 2006 were approved following a motion by VanDusseldorp, seconded by Schnack. Motion carried 8/0. Set Agenda Order for February Meeting Library Hours Leased Space Adjournment: A motion to adjourn the meeting was made by VanDusseldorp, seconded by Martin. Motion carried 8/0. McCray adjourned the meeting at 6:42 pm. The next meeting of the Library Board ofTrustees is February 22, 2007. Respectfully submitted, Elyse Miller ___._________._____...~.~....___~.__ _ ___~_______~____,_..__~_____.__._______....._.______,._____'.M.__. Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD CALENDAR YEAR 2007 Meetlna Date . .. .... ..... Name Term 1/25/07 2/22/07 3/22/07 4/26/07 $/24/07 ... Exp .... ...... Thomas Dean 7/01/0 9 x x Bill Korf 7/01 /0 x x 9 Tom Martin 6/30/1 x x 1 Linzee McCray 7/01 /0 x x 9 Mary New 7/01 /0 ole 7 x Meredith 6/30/1 Rich-Chaooel 1 x x Pat Schnack 7/01 /0 x OlE 7 Leon Spies 6/30/1 1 x x David 7/01/0 VanDusseldoro 7 x x A. KEY: X ~ Present o = Absent OlE = Absent/Excused NM = No meeting Res = Resigned [:;0- 7 3b(2) Approved MINUTES PLANNING AND ZONING COMMISSION FEBRUARY 15, 2007 -7:30 P.M. EMMA J. HARVA THALL - CITY HALL CALL TO ORDER: Brooks called the meeting to order at 7:32 p.m. MEMBERS PRESENT: Charlie Eastham, Ann Freerks, Terry Smith, Bob Brooks MEMBERS ABSENT: Wally Plahutnlk, Beth Koppes, Dean Shannon STAFF PRESENT: Bob Miklo, Mitch Behr OTHERS PRESENT: RECOMMENDATIONS TO COUNCIL (become effective on Iv after separate Council action): Recommended approval, by a vote of 4-0 (Plahutnik, Koppes and Shannon absent), for an amendment of the Comprehensive Plan, South Central District Plan, to discuss commercial development scenarios for Ruppert Road. Recommended approval, by a vote of 4-0 (Plahutnik, Koppes and Shannon absent), of an application submitted by City of Iowa City for a rezoning from Community Commercial (CC-2) zone to Intensive Commercial (CI-1) zone for approximately 12 acres of property located on Ruppert Road. Public Discussion of Anv Item not on the Aoenda No discussion. Comprehensive Plan Item Public hearing on an amendment of the Comprehensive Plan, South Central District Plan, to discuss commercial development scenarios for Ruppert Road. Miklo stated that this property is included in the South Central District (the area south of Highway 6, west of the river, over to Highway 218). The comprehensive plan shows a mix of community commercial (CC- 2) and CI-1 zoning along Highway 6. The CI-1 zoning allows more intense commercial uses such as auto body shops, manufactured housing sales, and auto sales. Prior to the Wal-Mart proposal the district plan designated the area north of the airport for intense commercial uses. This would be an opportunity to develop land that was no longer needed for aviation purposes for commercial development. The idea would be to relocate the intensive commercial businesses along the highway that do not require visibility to move into this area. This would free up the land along the highway for retail uses. The City proposed an amendment to the plan about a year ago to rezone to CC-2 for Wal-Mart, which was considering purchasing about 20 acres in the area. It was thought that Wal-Mart would encourage redevelopment of the properties along the highway for more retail uses but that project did not go forward. Currently, the land is zoned CC-2, but without a magnet retailer, it will be hard to attract retaiiers to this area because there is little visibility from the highway. The City has been approached by severai CI-1 businesses, including an auto parts warehouse and a construction company. In order to accommodate these changes in use, the City has proposed that the eastern part of Ruppert Road to be zoned CI-1. The City has prepared language for the comprehensive plan that would allow the land to be rezoned CC-2 or CI-1. There is also the possibility of extending Miller Avenue down to Ruppert Road, but until this is finalized, it is best to keep our options open for CI-1 zoning. Ex1ending Miller Avenue would allow for better traffic flow and increased visibility to the area and may make the area appropriate for retail. The extension of the road would require the cooperation of a property owner whose property would have to be purchased for the road to go through. The Cub Foods building is also in flux at this point and could have some effects on the area. Planning and Zoning Commission February 15, 2007 Page 2 Staff is recommending an amendment to the comprehensive plan land use map to show the area along the eastern portion of Ruppert Road as intensive commercial. The land use map which still showed the area on the western part as community commercial but the text would qualify this depending on the street configuration and visibility, stating that CI-1 would also be appropriate. Staff would also recommend that the 12 acres shown on the location map be rezoned from CC-2 to CI-1 to accommodate the sale of the land. The Commission received a letter from the adjacent property owner (The Alexis Park Inn & Suites) who is in the process of acquiring an adjacent iot which is currently a concrete company. The letter speaks to the problems that Alexis Park has had with the adjacent property in terms of outdoor storage and a lack of screening. The current outdoor storage would not be permitted under today's zoning code without a dense evergreen screen in combination with a solid wall in the CI-1 or CC-2 zone. Freerks asked if the property was in compliance with code. Miklo stated that this property is not in compliance with the previous code, which required some screening, or with the current code. He suspects that Alexis Park did not bring this to the attention of the inspection department. Outdoor storage could not be located on this land without S3 screening (a solid wall or fence plus evergreen or deciduous trees). Freerks asked what would happen if the purchase of the property by Alexis Park failS through. Miklo stated that there may be some enforcement action taken if this were the case. Miklo does not believe that this use is grandfathered in because there has always been a requirement for screening. Brooks asked about the history of this land's zoning. Everything that is zoned CC-2 up to the north boundary was airport property. When this area was offered for development by the airport (6-7 years ago), this area was rezoned CI-1. The intention was to support the airport by allowing them to give up the excess land for development. Wal-Mart approached the City for possible CC-2 development. Brooks asked if the Commission was being asked only to rezone only the properties that the City has serious buyers for. Miklo confirmed this. Brooks stated that he felt this rezoning may be a knee-jerk reaction to a possible buyer. He is concerned that this may be a short-sited decision. Brooks asked if the realtors are giving any indication that there might be more interest in CI-1 development. Miklo stated that after the Wal-Mart development fell through, the City's realtors investigated other possible large retailers. These retailers were concerned about the lack of visibility in the area. The current offers are from wholesale, warehouse, intensive commercial buyers, which is what the subdivision was intended for prior to the Wal-Mart proposal. He feels that it is more likely that the areas would be rezoned CI-1 but the realtors are counseling the City to keep the options open for the area. There are some changes occurring in the area with Wal-Mart looking for a new location and Cub Foods closing. Brooks is concerned about the City requesting rezoning based solely upon the existence of a buyer. He feels that this is something that the Commission is hesitant to grant rezoning from private parties under these same circumstances. Miklo stated that it depends on the location and the circumstances attendant with the land and that he feels this is a good scenario for rezoning. There have been many circumstances where the land has been zoned one way and a buyer comes in and wants to change the zoning and the City has gone along with this. Under other circumstances, they might not support a rezoning like this. As always, the Commission should look at surrounding land uses and infrastructure when considering a rezoning. Freerks stated that it is not practical to make decisions based on buyers but on circumstances. She asked when The Alexis Park Inn did their renovations. Miklo stated that the renovations have been in process for 3-5 years, well before the CC-2 zoning was established. Eastham confirmed that there had been no input from the adjacent property owners with property along Highway 6. He suggested that a study be done to see what economic impact the changes would have on property values of adjacent property owners. He understands that this may be difficult because there may be few changes, there may be some speculation involved, and it might be hard to determine how the values would be affected. Miklo stated that when Wal-Mart was going to buy the land, property values escalated. If Wal-Mart had gone in, the properties along Highway 6 would have likely applied for rezoning Planning and Zoning Commission February 15, 2007 Page 3 to CC-2. The land would have been too valuable for retail and the CI-1 uses would have been outbid. Miklo stated that the property values are mostly based on their visibility from the highway. Brooks stated that it would be interesting to discuss in a work session the long range plan for this area. He thinks it would be prudent to prepare ourselves for some of the issues that may come up in the near future. Brooks closed public discussion. Freerks made a motion to amend the Comprehensive Plan, South Central District Plan, to discuss commercial development scenarios for Ruppert Road. Eastham seconded. Smith asked if Miklo could expand on the statement in the letter from Aiexis Park that Mike Tharp, Iowa City Airport Specialist, and Janelle Rettig, Airport Commissioner, are on record as opposing this rezoning. Miklo stated that the Airport Commission is very interested in selling this property and its development. These revenues would help offset the operation of the airport. He is not aware of Mr. Tharp being on record in opposition. Miklo stated that neither of these parties has come before the Commission and that he was not aware of their opposition. Miklo stated that the City is working closely with the Airport Commission on the project. Behr stated that there was a discussion at the Airport Commission about removing the covenants and restrictions on the property. They were pi aced there by the Airport Commission when the land was platted initially. He is not sure, but he thinks that this issue might be being combined with the current zoning issue in this letter Currently, the covenants and restrictions have not been removed. Brooks asked about the nature of the covenants and restrictions. Behr stated that he knew little about their specifics but that it has something to do with outdoor storage and what types of materials may be stored outdoors. The covenants and restrictions exist regardless ofthe zoning. Miklo clarified that the covenants are private and the discussion was to remove these covenants to make the iand more conducive for CI-1 uses. However, the discussion, given the neighbor's concern, was to leave them in place for the lot adjacent to them to prohibit outdoor storage. Miklo said that once the land is sold the City has no control over the covenants. Brooks asked who put on the covenants. Behr stated that the City Council did. Freerks confirmed that the City Council would be the one to add or remove the covenants and restrictions. Brooks stated that he thinks it would be wise to inform Alexis Park that this Commission has no control over the covenants and restrictions. Freerks suggested that the Commission tell the owners of Alexis Park how they would go about lobbying for these changes. Miklo stated that this discussion has taken place and that they are aware of the process. Smith said that he struggled with the change for the same reasons as Brooks. He wants to make sure that they are following the same rules and criteria when the City is the applicant as when any private party is the applicant. He wants to make sure that this request is thoroughly evaluated, based on the location of the property, how it was originally zoned, and what the long term plan is for the area. He doesn't have a problem with CI-1 in this area next to an airport. He thinks it makes sense for the whole area to be zoned CI-1 like it was originally. He recognizes that this is not part of the proposal. He doesn't want to end up with spot CI-1 zoning with CC-2 surrounding it. He doesn't feel this is good long term planning. Miklo stated that spot zoning is picking out one property to give it special zoning. This request is 12 acres, which makes it larger than a spot zone. The proximity to the highway makes this circumstance one that is conducive to CC-2 zoning along the Highway with CI-1 zoning further back. He doesn't consider this application a spot zone. Smith said that he would be more comfortable with rezoning the whole area but not the smaller portion because he doesn't see the long term justification for it. Planning and Zoning Commission February 15, 2007 Page 4 Freerks stated that she would agree with Smith and Brooks that she would be opposed to this if the area was smaller, such as an acre. She feels that 12 acres is substantial enough to spur some positive growth and redevelopment. She does think that this can work, especially based on the opportunities for flexibility that are in the comprehensive plan amendment language. Eastham asked if Smith felt that there would be enough options and flexibility going forward for rational development and zoning changes that are not simply in the best interest of the current property owner or if the Commission is being asked to do something that restricts the options for the future. Smith doesn't feel that the proposed change would restrict the options. He feels that more property will be zoned to CI-1 in the future. He doesn't feel that this rezoning is contrary to the future plans for the area. He doesn't feel that this should be pushed forward without the physical presence of the neighbor who has a conflict and could not be here tonight. He would like to meet with them to allow them to voice their concerns and allow the Commission to ask any questions they have of them. Miklo stated that the neighbors were notified by letter prior to the January 18 meeting and could have come to that meeting to raise their objection. From conversations with the neighbors, they would prefer CC-2 zoning because it would make their property more valuable but the City doesn't feel that without a magnet retailer, CC-2 zoning does not make sense here. The neighbors will aiso have an opportunity to voice their opinions at Council. Eastham stated that there are a number of instances of CC-2 and CI-1 zoning being adjacent. He doesn't find anything unusual in this request. He feels that the letter from Alexis Park Inn raises the question about the use of the property adjacent to their motel. He feels that this is not a zoning issue but a zoning enforcement issue. Miklo says that this is being resolved because the owners of Alexis Park Inn are buying the property, but are concerned about the property to the west. Eastham responded that the screening and buffering requirements that are in the code are there to address this issue and allow CC-2 zoning and CI-1 zoning to do well next to each other. Smith confirmed that the screening is only required if there is outdoor storage. Smith asked about the time frame for this decision. Behr stated that this is a contingency in the purchase contract which is scheduled to close on May 9. The application must be run by City Council before that time as well. There is no time frame on the rezoning, just a contingency that the property be rezoned. Freerks stated that she doubts that the Commission would gather any new information before meeting again but that she feels that the Alexis Park Inn owners have written a thorough letter and deserve to be heard. Smith agrees with this because the owners at least had the intent to be here tonight. Brooks confirmed that the comprehensive plan change and rezoning are separate votes. Smith asked what happened if the changes were made to the comprehensive plan but the rezoning was not approved. Miklo stated that if the Comprehensive Plan called for a type of use and zoning and if the rezoning was turned down, this action could be considered arbitrary. Brooks stated that he supports this reluctantly. He wouid like to see rezoning done as part of a comprehensive plan and future thoughts on the area and not just to rezone based on possible buyers. He doesn't want to be in this position again in a few months and be continuously carving away at this area. His preference would be to rezone the entire area back to CI-1, but that this possibility is not before the Commission at this time. Eastham stated in another area that the land use scenario map shows industrial uses for what is currently occupied by two trailer parks, just east of Highway 1. This is the same land use scenario designation that currently exists on the South Central District Plan. He would like to know if the comprehensive plan has the best treatment of this use in mind in its present form. His vote for this request to change the comprehensive plan is not a refiection that he agrees with the industrial classification for the manufactured housing park. Smith will reluctantly support this request and see where the area goes. Planning and Zoning Commission February 15, 2007 Page 5 Freerks thinks that before any further zoning is addressed, they would need to address the issue of the Miller Avenue being connected through. She will support this with some reluctance as well. Motion carried 4-0 (Plahutnik, Koppes and Shannon absent). Rezoninq/Development Item REZ07-00001: Discussion of an application submitted by City of Iowa City for a rezoning from Community Commercial (CC-2) zone to Intensive Commercial (CI-1) zone for approximately 12 acres of property located on Ruppert Road. Brooks closed public discussion. Smith made a motion to approve. Eastham seconded. Smith asked if the current contractor were to fall through, would the rezoning be on hold or go forward? Behr said that it hasn't been discussed but it would likely go forward on the current contract. Mikio said that there are two parties interested in two different lots. Motion carried 4-0 (Plahutnik, Koppes and Shannon absent). Election of Officers Freerks made a motion to defer until all members of the Commission are present. Smith seconded. Motion carried 4-0 (Plahutnik, Koppes and Shannon absent). Other Items Miklo stated that a memo was presented to the Commission informing them of what the staff is doing with the Central planning district. There were two good workshops providing information about the North Market Place area. They are hearing from business owners and property owners that they like the current scale of the area and there is some concern about parking in the future as development occurs. They do not want the character of the area to change. They like the uniqueness of the neighborhood and do not want a campus town feei in this area. Brooks asked how many apartments were in the new unit going up Market Street. He was wondering about parking and the potential impacts on retail parking. Freerks stated that this is a metered area that is ticketed aggressively. Miklo stated that the new building will have an underground parking facility. The apartments in this building are 1-3 bedrooms so the parking ratio is higher than on the 4-5 bedroom apartment buildings. There may be some tenants that don't have vehicles and some that don't have assigned spots, so hopefully it will even out. Freerks stated that she had read an article that Wal-Mart is trying to adjust their business, both inside and out, to the community that they are iocated in. Consideration of the Februarv 1. 2007 Meetina Minutes Eastham made a motion to approve. Smith seconded. Motion carried unanimously. 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" ::l 0'" a.n o 3 3 iii' III 0' ::l c;o MINUTES IOWA CITY BOARD OF APPEALS MONDAY, FEBRUARY 5, 2007 LOBBY CONFERENCE ROOM, IOWA CITY CITY HALL 410 E. WASHINGTON STREET APPROVED MEMBERS PRESENT: John Roffman, Steve Buckman, Gary Haman, AI Gerard, Doug DuCharme and Tim Fehr MEMBERS ABSENT: Chad Campion STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Loren Brumm (Building Inspector), Roger Jensen (Fire Marshal), Sue Dulek (Ass!. City Attorney), Jann Ream (Code Enforcement Assistant acting as minute taker) OTHERS PRESENT: Chad Mellinger and Kurt Simeno (3920 Buckingham) Marcus Parrot (public) RECOMMENDATIONS TO COUNCIL: None CALL TO ORDER: Chairperson Roffman called the meeting to order at 4:02 PM CONSIDERATION OF MINUTES: Minutes from the January 18, 2007 meeting were reviewed. Minutes were approved with a unanimous vote 6-0. Appeal the decision of the Buildinq Official because there are practical difficulties involved in carrvinq out the provisions of the code. (3920 Buckinqham Lane) Hennes handed out the local amendment concerning egress windows to the Board members so they were aware of the code as it is written in the 2003 International Residential Code and the local amendments. Hennes explained that, although the actual verbiage has changed from code cycle to code cycle, the Building Code has always intended that an egress window exit directly to the exterior. The Building department has always interpreted and enforced the code that way. The issue at 3920 Buckingham is that bedrooms on the main floor and the basement level exit into screen porches - not directly to the exterior. Hennes talked about a previous situation in the Village Green subdivision on three properties where the plans showed an egress window exiting to an open porch (which is allowed) but, when the final inspections were done, inspectors saw that the porches had been screened. In this instance, the City required an Affidavit of Use that required the area directly across from the egress window to remain clear and free of screening. Because of the current situation, it has been brought to the Building Department's attention that screens have been replaced on the porches of these properties in violation of the Affidavit of Use. This will be a separate enforcement action that the Building Department will pursue. It is not a precedent to allow the situation in front of the Board at this time. Although the current violation at 3920 Buckingham Lane was not noted during the initial plan review, it was brought to the contractor and owner's attention during the framing inspection. Because of the floor plan and the advanced stage of the construction, a workable solution has not been agreed upon and the contractor, Chad Mellinger, has brought his appeal to the Board. Mellinger stated that he did not disagree with the Building Department's interpretation that the egress windows need to exit directly to the exterior. The problem was that it was not discovered during plan review and now, because of the advanced stage of construction, it would be very costly to change the plan. The bedroom and porch are framed, electrical is roughed in, and the porch and house roof is shingled. He felt that he, as the contractor, was to blame for not catching the problem. But he also felt that the designer and the Building Department were equally to blame for also not catching the problem during the plan review stage. He did not feel that the homeowner should be penalized for everyone else's mistakes. He asked that they be allowed to install a removable panel in the screened area close to the egress window. This panel would pop out with ease and be labeled so both the occupants and the Fire Department would know it was there. Hennes stated that there was always the option not to screen the porch but just leave it as an open covered porch. That would be acceptable. Mellinger stated that the homeowners wanted a screen porch. If the mistake had been caught earlier in plan review, it would have been fairly simple to move the location of the porch -now it is not. Buckman asked for clarification. He wondered if the problem applied to both the bedroom on the main floor and the one in the basement. Hennes responded yes. Buckman then asked if that meant that a bedroom could never open to a screen porch. Hennes said no -a bedroom could open to a screen porch as long as there was an additional window that exited directly to the exterior. DuCharme asked if the stamp that stated "Plan Review may not reflect all code deficiencies" was applied to the plans during plan review. Hennes responded yes. Du Charme asked if it was possible to make the screen porch narrower by moving a wall of the porch. Mellinger said that would be difficult since the roof was built and shingled. Roffman asked if the other wall of the bedroom was an exterior wall. Hennes explained that it was a common wall with the garage. Brumm stated that another option would be to box out an open alcove in front of the window under the existing porch roof or just screen half of the porch and leave the other half open. The roof itself is not an issue. Roffman explained to the applicants that the Board can only approve a modification to the code if all of the criteria are met. One of those criteria is that the modification does not lessen the fire protection requirements. Mellinger thought that his proposal of a removable panel did meet the intent of the code. Fire Marshal Jensen stated he felt it would lessen the fire protection and that . allowing the appeal would be a misinterpretation of the code. Discussion occurred concerning various options that would be permitted. Hennes stated that he would want to see an actual plan before any approval for an alternate design was given. MOTION: Haman moved to deny the appeal because there are other solutions and the proposed modification would lessen fire protection requirements. Fehr seconded. DISCUSSION: Hennes stated that the intent of the code was to have an egress window open through an exterior wall. The previously mentioned resolution with Affidavits of Use on the other properties would not be an acceptable alternative in this case. Simone stated that he did not think it was fair that he should be penalized because the architect, the contractor and the plan reviewer all originally missed the problem. Roffman stated that he empathized with the homeowner but that the Board could only approve the appeal if it met all of the criteria to allow the modification. Roffman thought the best solution would be to box out an alcove since that would allow most of the screen porch area to stay. VOTE: The Board voted 6-0 to deny the appeal. OTHER BUSINESS: Hennes informed the Board that the Regina booster club had requested that their appeal concerning accessibility be deferred to the March meeting since they still had not discussed accepting the City's proposal. MOTION: Gerard moved to defer the appeal until the March meeting. Haman seconded. The motion was approved with a unanimous vote 6-0. The next meeting date was set for March 5, 2007 Hennes also brought the Board up to date on the issue of retrofitting existing A2 occupancies with sprinkler, voice alarm systems and wider exits/entrances. Public meetings have been scheduled for February 13th (7:00PM - 9:00PM) and 20th (2:00PM - 4:00PM) in Room A of the Public Library and informational letters have gone out to all A2 occupancies in Iowa City. This included A2 occupancies that serve alcohol and those that don't. DuCharme requested that a draft of the actual proposed ordinance be available for a few days before the March 5th meeting. Various Board members had questions about how flexible the ordinance could be. Hennes stated that their specific questions should be discussed at the next meeting. Buckman said that the specifics are important in defining what actually will need to be done, how much it will cost and which contractors and designers would be appropriate. Hennes suggested it might be helpful to invite some actual alarm and sprinkler contractors to the public meetings. Jensen stated all of that information will be in power point presentation he was preparing for the public meetings. ADJOURNMENT: Gerard moved to adjourn the meeting. Haman seconded. The meeting was adjourned at 5:00PM John Roffman, Board of Appeals Chairperson Date NAME TERM EXPIRES Jan-07 Feb-07 Mar-07 Apr-07 Gary Haman 12/31/2007 x x x Steve Buckman 12/31/2011 x x x Doug DuCharme 12/31/2009 x x OlE Tim Fehr 12/31/2008 x x OlE John Roffman 12/31/2007 x x x Chad Campion 12/31/2008 0 0 x AI Gerard 12/31/2010 x x x KEY X = present o = absent OlE = absent/excused NM = No meeting _ = not a member MINUTES Iowa City Airport Commission February 8, 2007 Iowa City Airport Terminal- 5:45 PM [][J FINAL Members Present: Randy Hartwig, Chair; Joho Staley; Janelle Rettig; Howard Horan, Greg Farris Staff Present: Sue Dulek, Michael Tharp, Karin Franklin Others Present: David Hughes, Earth Tech; Jay Honeck; Harrel Timmons and Phillip Wolford, Jet Air; Harry Wolf, Iowa Realty; Dan Yeager RECOMMENDATIONS TO COUNCIL: None DETERMINE QUORUM: Chairperson Hartwig called the meeting to order at 5:46 PM. Chairperson Hartwig then stated that he would like to move Item 4.A. to the top of the agenda as Karin Franklin from the City is present to discuss some of the issues raised at the previous meeting. A. Aviation Commerce Park - Karin Franklin gave Members a handout from the Zoning Code, to help explain the covenant questions that were raised by the Commission. Hartwig asked what would happen ifthey did remove any of the existing covenants, and Franklin stated that the zoning laws in force there are what is important. Franklin addressed the question that was raised regarding outdoor storage, stating that in the new zoning code, outdoor storage is allowed; however, this storage must be screened and she went on to explain what the zoning code implies. She stated that the Commission needs to decide how they want to handle this type of situation. Franklin then responded to Members' questions regarding the covenant restrictions versus zoning restrictions. Jay Honeck addressed the Commission about his plans for this area, stating that if they allow outdoor storage on the adjacent lot, it won't fit in with their plans for expanding the Alexis Park hotel and building a restaurant in this area. Franklin suggested that Honeck attend next week's Zoning Board meetings regarding the land use for this area - both Monday and Thursday evenings - to let his concerns be heard. Franklin then addressed various questions from Members, in regards to screening issues, zoning issues, and how they wish to proceed. Harry Wolf responded to Members' questions regarding the purchase agreements currently under review. Rettig discussed the possibility of a recommendation to remove the covenants on this land and go with the zoning codes in place, with the exclusion of Lot 5. Airport Commission February 8, 2007 Page 2 of6 Hartwig stated that he agrees with this, as well, and questioned if having these stricter covenants is a hindrance to selling. The issue of the School District use was addressed briefly by Franklin, stating that the City is looking into this internally, and that the District will most likely have a year to find a new place for this storage. Rettig asked if they could table the discussion on covenants, pending the sale of Lot 5, since they have not yet been "officially" asked to remove the covenants. Wolf stated that the Lot 5 buyers are aware of these covenants. Franklin stated that the issue for the Airport Commission is to remember why they originally put these covenants in place and to decide if this is still relevant. Horan stated that he would be comfortable letting the covenants go and letting the CI-I zoning stand. The discussion continued with Wolf giving his opinions on the land use and subsequent zoning. (TAPE ENDS) Rettig made the motion that Lots 1,2,3,4,6,7,8,9, 10, 11, 12, 13, 14, 15, 16, and 17 have the covenants removed from them, and maintain the covenant on Lot 5, stating that this would make them a "good neighbor" to the surrounding neighbors. No second was heard; motion died for lack of a second. The discussion continued, with Franklin responding to Members' concerns. Tharp stated that he is concerned about the view from the air, as well, and that he feels there was a reason for the initial covenants. Members continued to ask Franklin questions on zoning issues, with Wolf reading from zoning ordinances in question. Hartwig asked if Members were ready to decide on this issue or if they wanted more time to consider it. The general consensus by the Airport Commission Members was to review this before a final decision is made on either keeping or removing the covenants in place, and specifically on what lots. Wolf ended the discussion by telling the Commission that the level of interest in this land is higher than it has been, most likely due to increased activity in the area. APPROVAL OF MINUTES FROM THE JANUARY 11, 2007, MEETING: Hartwig asked if anyone had any corrections, changes, and/or additions to the minutes. Horan moved to accept the minutes as presented, seconded by Rettig. Carried 4-0, Farris abstaining. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A. Aviation Commerce Park - see above. B. FAA/IDOT Projects - Earth Tech - David Hughes a. Runway 7/25 - Hughes stated they are hoping to get construction underway again in the spring. The engineering agreement for the paving should be finished up in the next few weeks with the City. Airport Commission February 8, 2007 Page 3 of6 b. South Aviation Development Study - Hughes stated they do have the approval from the FAA on the forecast. They've gone back and revised the forecast slightly, in order to address some of the concerns that were raised regarding the initial waiting list of aircraft for hangar space, and the 20-year planning period. Hughes stated this would be covered when they prepare a 40-year plan in order to address the FAA's concerns. Hughes further stated that as he gets this drafted, he will seek the Members' opinions on this. c. South Taxilane Rehab - Hughes stated that they have done all of the field work on this project and have started development of plans. He is waiting for some items back from Geo Tech to see what they found in the core samples. They are plarining to bid this in the early spring. d. Hangar A Rehab - Hughes stated that he would recommend they bid the floors under the bid laws that are going to be close to the dollar limit. Along with this, they did get approval from the State to spend money for door replacements in Hangar B. Due to the dollar limit on this, Hughes stated he would like to go through the quote process on this, combining the doors for A and B in the quote process. e. Terminal Apron Rehab - Hughes reports that that they haven't done much on this project, other than the Geo Tech in the field. Dulek addressed the Hagen parcel and what the holdup there is with a sign Issue. f. Obstruction Mitigation - Hughes stated that they have a couple proposals from Mid American Energy on how they want to go about relocating their line. He stated they are also starting their initial review in the field on what obstructions they have. (TAPE ENDS) Rettig asked for clarification on the amount spent thus far on obstruction mitigation. Hughes explained what this amount includes, stating that he can give the Members a breakdown on this. g. 405 Approach Surveys - Hughes noted that this is just a review process with the National USGS for conformity, stating that "405" is an FAA-named survey. C. FY2008 State Airport Improvement Program and General Aviation Vertical Infrastructure Grant Application - Tharp discussed this process with the Members, stating that everyone has a copy ofthe letter from the State regarding the grant application. He stated that the Commission needs to discuss any potential projects, such as the fuel pump issue and possibly a fueling station, that they would like to put on this grant application. He also suggested adding pavement improvements to this application, as well. A discussion ensued with Members talking about the most needed projects, and which funding would cover which projects. Rettig agreed that they should replace the fuel pump and add ajet fueling station, as well as perform major pavement upgrades. Timmons spoke to the Members about what size of jet would use this self-fueling area, and also helicopter use. Timmons also Airport Commission February 8, 2007 Page 4 of 6 responded to Members' questions regarding typical usage at the Airport. Hartwig agreed that they need to identify what their needs are, and asked the Commission to let Tharp know of anything they want considered. Tharp reiterated the deadline for this grant application. D. Airport "Operations"; Strategic Plan-Implementation; Budget; and Airport Management - Hartwig noted that the Iowa City Aerohawks recently had a swap meet in conjunction with Jet Air, noting that several Members were present, as well. Tharp noted that he, Horan and Rettig met with County Supervisors Sally Stutsman and Rod Sullivan, City Council member Dee Vanderhoef, and Iowa City Economic Development Coordinator Wendy Ford, followed by a tour of the facilities. Rettig asked if Tharp would check with the City on a bike rack, as she noted there is a bike outside the Airport at this evening's meeting. Tharp will let the Commission know. Rettig then questioned a line item on broom replacement, stating that she got some clarification on this. Staley asked for a clarification on a "welding" charge. Rettig asked about the Airport Management agreement term. Hartwig then noted that he, Tharp, and Rettig appeared at a City Council budget meeting recently, stating that Rettig went over the budget numbers for the Airport with the Council. Discussion continued regarding the Council's support for selling the Airport land for development and the various CIP proj ects. E. FBO Staff Report - Harrel Timmons with Jet Air spoke to the Commission regarding the fuel pump issue. He gave the Commission a brief history of the company that makes this style of pump, stating that recently he had received information regarding an upgrade for this pump. He stated that Phillip Wolford convinced them to give the Airport an extension to February 28, as this offer was to expire in January, and he passed around this information for the Members to read. He stated that Jet Air would propose going ahead with locking in this upgraded pump at the lower price of $4,995 and that they could then work out some kind of deal in paying them back, in order to have a $2,000 savings. Timmons added that in addition to the pump price there would be approximately a $1,000 installation fee that could possibly come out of Maintenance. He gave the Members further detail of this upgraded pump, responding to their questions. Hartwig stated that the Commission would have to look into an arrangement like this further, and he asked Tharp to put some numbers together on a trade-offtype deal if Jet Air would purchase this pump. Staley motioned that they authorize the Chairperson to finalize this deal after numbers are come up with. No second was heard; motion dies. Rettig noted that she feels they would be able to get the grant they discussed earlier to pay for this and that they should continue with that plan, although it is unfortunate that the price is going up so soon. Timmons stated that a big concern is the fact that this pump is no longer being made, and that the company will no longer service it; therefore, it is crucial to replace it as soon Airport Commission February 8, 2007 Page 5 of6 as possible, before something major occurs. Another issue that Timmons brought up concerned a new quote on the jet fueling with putting the pump by the comer ofthe ramp. There are several items that need to be addressed, and were found during the estimate process. A brief discussion ensued, with Jet Air giving their concerns about this. Timmons then brought the project total to the Commission's attention, stating that they have had quotes as high as $88,769. Phillip Wolford then explained what the project would entail. Timmons added a comment about their Chief Pilot at Jet Air who died in a crash recently, stating that he was flying an old airplane when he crashed. F. Subcommittee Reports - Tharp noted that in the Members' packets there is a small questionnaire in regards to the newsletter. He stated that he will start doing a "spotlight" section in the next newsletter based on the Members' feedback on these. Rettig asked ifthey couldn't "spotlight" tenants, instead of Commission Members. (TAPE ENDS) Farris stated that he has been working on the viewing area plans. Rettig brought up an Iowa Arts' grant and the possibility of putting a piece of public art in the viewing area. COMMISSION MEMBERS' REPORTS: Hartwig noted his condolences to Blane Anderson's family, noting that he had flown with Blane several times in the past. Staley noted that Tharp has a card for the Commission Members to sign for the Anderson family and a brief discussion ensued regarding a contribution in Blane's name. Horan thanked Rettig for her recent presentation/tour. Rettig noted that Wendy Ford with the City's economic development would like some input on what type of businesses might be interested in the development of the Airport land. Rettig also noted that she will need an "excused absence" in July as she recently won a large poker tournament and will be in Las Vegas when the July meeting is scheduled. STAFF REPORT: None. SET NEXT REGULAR MEETING FOR MARCH 8, 2007, AT 5:45 P.M. ADJOURN: Meeting adjourned at 8:02 P.M. Chairperson Date Airport Commission February 8, 2007 Page 6 of6 Airport Commission ATTENDANCE RECORD YEAR 2007 (Meetin~ Dat e) TERM 1/11 2/8 NAME EXP. Randy Hartwig 3/1/09 X X Greg Farris 3/1/07 OlE X John Staley 3/1/10 X X Howard Horan 3/1/08 X X Janelle Rettig 3/1/12 X X KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member POLICE CITIZENS REVIEW BOARD MINUTES - February 22, 2007 FINAUAPPROVED w;: CALL TO OROER: Chair Michael Larson called the meeting to order at 5:32 p.m. MEMBERS PRESENT: Elizabeth Engel, Loren Horton, Greg Roth MEMBERS ABSENT: Candy Barnhill STAFF PRESENT: Staff Kellie Tuttle STAFF ABSENT: Legal Counsel Catherine Pugh OTHERS PRESENT: Sergeant Bill Campbell of the ICPO, and members of the public: Dean Abel, Caroline Dieterle, and Erin Henley RECOMMENDATIONS TO COUNCIL None. CONSENT CALENDAR Motion by Engel and seconded by Horton to adopt the consent calendar as presented or amended. . Minutes of the meeting on 01/09/07 . Minutes of the meeting on 01/16/07 . ICPO General Order #95-01 (Emergency Operation of Police Vehicles) . ICPD General Order #01-06 (Juvenile Procedures) . ICPO SOG #07-02 (Identity Theft) . ICPO Use of Force - December 2006 Motion carried, 4/0, Barnhill absent. Engel stated that on the January 9th minutes, Roth should be changed to Horton under Old Business. OLD BUSINESS None. NEW BUSINESS Meetinq Times - At the August ath meeting the Board agreed to move the meeting time to 5:30 for the next six meetings as a trial period and re-evaluate at that time. Motion by Horton and seconded by Roth to permanently move the meeting time to 5:30 as discussed. Motion carried, 4/0, Barnhill absent. In-car Recordinq Requests - Larson reported that Chief Hargadine had contacted him regarding requests for in-car recordings. There was concern due to the amount of time it takes to mask the officer's identity and the process is extremely problematic, in the end it rendered the in-car recording unusable. The Board discussed that it generally does not request the in-car recordings and shouldn't be an issue. -~.~~---------_.-._----~-_...._------~_.__.__._.,_._,---_._--------'---_.~_.__._-- PCRB February 22, 2007 Page 2 PUBLIC DISCUSSION BOARD INFORMATION STAFF INFORMATION EXECUTIVE SESSION Abel stated that he was interested in Community-Police relations and was interested in learning more about the Board. Larson mentioned he could pick up a brochure at the City Clerks office. Abel also stated that he was a member of the Hawkeye Chapter of the Iowa affiliate of the American Civil Liberties Union, and also a member of the Prairie State Mushroom Club, but attending the meeting as a private citizen. Larson informed the Board the City Clerk Karr had received a phone call from Representative Dave Loebsack requesting the phone number for the Chair of the Board. Larson did receive a call from a Lobbyist, wanting the Board to take a look at Senate Study Bill 1214. The bill relates to the rights of a peace officer and of public safety and emergency personnel. Larson reviewed the Bill and determined there was nothing in there that would impact the Board. Horton wanted to compliment the Police Department. A friend of his was involved in an auto accident and she had stated that the three officers at the scene behaved admirably and one officer gave her a ride home because her vehicle was inoperable. Roth also wanted to comment on a pursuit which occurred last Saturday. He was in Coralville at the corner of 965 and Hwy 6 during the incident and wanted to remark on how extremely well handled the situation was. Tuttle stated that the Finance Department distributed copies of the Budget Summary for all Boards and Commissions and if the Board would like a copy to take one with them at the end of the meeting, otherwise they would be available through Finance. Motion by Horton and seconded by Engel to adjourn into Executive Session based on Section 21.5(1 )(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Barnhill absent. PCRB February 22, 2007 Page 3 Abel inquired about the proceedings after the Board comes out of executive session. Abel also asked if the purpose for executive sessions was to discuss complaints and the incident in general confirming that the Board does not have knowledge of the specific officer. Larson confirmed that the Board is not aware of officer identities. Dieterle questioned meeting schedule discussion, whether it was for upcoming items on the agenda. Larson informed her that it was only discussion regarding the dates/times of the following meetings and Board availability. Open session adjourned at 5:46 P.M. (Roth left the meeting due to a conflict of interest.) REGULAR SESSION Returned to open session at 6:02 P.M. Motion by Horton and seconded by Engel to set the level of review for PCRB Complaint #06-05 to 8-8-7 (B)(1 )(a), on the record with no additional investigation. Motion carried, 3/0, Barnhill and Roth absent. MEETING SCHEDULE . 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