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Home My WebLink About2007-04-05 Info Packet J = ! --= -..:r_ ~~w;t::~ -..;;;;.........-....m~ ...,..- ~ CiTY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET April 5, 2007 MISCELLANEOUS IP1 Tentative City Council Meeting and Work Session Agenda IP2 Agenda: Joint Meeting - North Liberty Community Center, April 11, 2007 - Johnson County Board of Supervisors, City of Iowa City, City of Coralville, City of North Liberty, Iowa City Community School Board IP3 Letter from Mayor Wilburn to the Honorable Alphonso Jackson: National Call to Action for Affordable Housing through Regulatory Reform IP4 Letter from Mayor Wilburn to Karen Kubby: Payment in lieu of taxes IP5 Memorandum from the City Engineer: North Dodge Street Improvements Project IP6 Memorandum from the City Engineer: First Avenue/Iowa Interstate Railroad Crossing Improvements IP7 Memorandum from the Housing Rehabilitation Office: Rehabilitation Program) overview and year-to-date update TARP (Targeted Area IPS Building Permit Information - March 2007 IP9 ECICOG Express March - April 2007 [submitted by Council Member Vanderhoef] IP10 Final Minutes: Deer Task Force March 6,2007 PRELIMINARY/DRAFT MINUTES IP11 Historic Preservation Commission: March 8, 2007 IP12 Youth Advisory Commission: March 21,2007 IP13 Police Citizens Review Board: March 13, 2007 IP14 Police Citizens Review Board: March 29, 2007 IP15 Planning and Zoning Commission: March 15, 2007 IP16 Human Rights Commission: March 27,2007 IP17 Housing and Community Development Commission: March 22, 2007 I:;;; 1 =:.~=_at... 4.:~W!:'"!. "'--~ .....l~ -~ CiTY OF IOWA CiTY City Council Meeting Schedule and Work Session Agendas I Ujpt I April 5, 2007 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS . WEDNESDAY, APRIL 11 Norlh Liberly 4:30p Joint Meeting . Separate Agenda Posted I . MONDAY, APRIL 16 5:30p Special Work Session 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, APRIL 30 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, MAY 1 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, MAY 14 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, MAY 15 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, JUNE 4 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, JUNE 5 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, JUNE 18 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, JUNE 19 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, JULY 9 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JULY 10 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, JULY 23 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JULY 24 7:00p Special Formal Council Meeting Emma J. Harvat Hall rJ:rJ Joint Meeting Johnson County Board of Supervisors City of Iowa City City of Coralville City of North Liberty Iowa City Community School Board Wednesday, April 11, 2007 North Liberty Community Center Gerdin Conference Center 4:30 PM AGENDA 1. Demographic Report Update (ICCSD) 2. SILO Update (ICCSD) 3. Mass transportation in the county and corridor (North Liberty) 4. Local Smoking Ordinance Gohnson County) 5. Discussion regarding scheduling of next meeting. (Iowa City) Adjourn. t ~ I-~ -~= -~ ~~~~'I: ",-... ~IIII" ...... ~ 1 CITY OF IOWA CITY April 3, 2007 410 East Washington Street Iowa City, Iowa 52240-1826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org The Honorable Alphonso Jackson Secretary of the United States Department of Housing and Urban Development 451 7th Street SW Washington DC 20410 Dear Secretary Jackson, On behalf of the City of Iowa City, Iowa, I want to take this opportunity to state I am pleased to accept the Department of Housing and Urban Development's (HUD) invitation to become a participant in the National Call to Actionfor Affordable Housing through Regulatory Reform. Our city is certainly aware of the issues surrounding affordable housing and is doing all it can to address these concerns. . Like HUD, I believe it is important that we address the issue of regulatory reform at the local level and develop homegrown solutions to ensure even more affordable housing opportunities for working families. I also recognize the importance of federal dollars and supportive federal and state policies to reach common goals as they relate to affordable housing issues. We look forward to exchanging news and information with the Department and our fellow participants throughout this great nation. Through our mutual efforts, there is no doubt; more Americans will find a place to call home. W~ Ross Wilburn Mayor I: 1 -""= -lit... ~~~!I~ -=~ --'lir__ ---- jgJ ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL Ross Wilburn Mayor Regenia Bailey Mayor Pro Tern Connie Champion Amy Correia Bob Elliott Mike O'Donnell Dee Vanderboef council@iowa-city.org 410 E. Washington Street Iowa City, IA 52240 Phone: (319)356-501O Fax: (319) 356-5009 March 29, 2007 Karen Kubby, Executive Director Emma Goldman Clinic 227 N. Dubuque Street Iowa City, IA 52245 Dear Karen: As always, thank you for your payment in lieu of taxes for the Emma Goldman Clinic. The City appreciates your recognition of the services we provide. Ross Wilburn Mayor cc: City Council rnJ --- @ EMMA GOLDMAN CLINIC (319) 337-2112 FAX (319) 337-2754 emmagoldrnan@avalon.net Women's Health Project 227 N. Dubuque Street Iowa City, Iowa 52245 Mayor Ross Wilburn 410 E. Washington St. Iowa City, IA 52240 March 7, 2007 Dear Mayor Wilburn, Please find enclosed a payment in lieu of taxes from the Emma Goldman Clinic. Knowing that a significant percentage of the property in Iowa City is tax exempt and the consequences to the General Fund that can come from this circumstance, we enclose a check for $1,500. llris amount is the actual tax asking for our portion of the City ofIowa City's Fire and Police Departments that would be paid if we were paying property taxes in September of this year. These departments have been especially helpful to Emma Goldman Clinic as we continue to have security and safety concerns. Some communities do not enforce laws or provide prompt services at facilities that provide abortion care. The Iowa City Fire and Police Department have been fair and responsive to our calls for professional emergency and law enforcement assistance. Although it is tough times for non-profits, we continue to feel it is our ethical duty to participate in this minimal obligation for our quality city services. In peace, R~~ Karen Kubby Executive Director Cc: Andy Rocca, Fire Chief Sam Hargadine, Police Chief City of Iowa City MEMORANDUM ~ TO: FROM: DATE: RE: Steve Atkins, City Manager Ron Knoche, City Engineer k April 4, 2007 North Dodge Street Improvements Project This week, Metro Pavers, Inc. has resumed work on the North Dodge Street Improvements Project. The Iowa DOT has informed me the contract has 50 working days remaining. The project should be complete by the end of July 2007. City of Iowa City MEMORANDUM 04-05-07 IP6 . TO: FROM: DATE: RE: Steve Atkins, City Manager Ron Knoche, City Engineer ~ April 4, 2007 First Avenue I Iowa Interstate Railroad Crossing Improvements On March 20th, The City Council approved a design contract for the First Avenue I Iowa Interstate Railroad Crossing Improvements with NNW, Inc. The contract was setup to follow the Iowa DOT plan review and letting schedule. This will make sure the project is developed in accordance with the Federal Guidelines, which is necessary to receive Federal funds. The schedule for the design of the project is below. Concept Statement - April 2007 Preliminary Plans - July 2007 Final Plans - December 2007 The plans will then be "put on the shelf' until the funding is established for the project. I ~ 1 -",,= -4 ~~W;!:1lt -..:::..... ...11II.' ....,... .. CITY OF IOWA CITY MEMORANDUM ~ Date: April 4, 2007 From: Re: City Council Jeff Vanatter, Housing Rehabilitation Office TARP (Targeted Area Rehabilitation Program) overview and year-to-date update To: TARP is offered to residents of Iowa City as a compliment to the federally-funded CDBG/HOME housing rehabilitation programs without the same level of income targeting. It is designed to stabilize and revitalize targeted neighborhoods through the broader applicability of our Housing Rehabilitation and Historic Preservation programs. Repairs and improvements can be made to all interior and exterior systems. This program provides assistance in the form of low-interest loans that are repayable over a 20-year term and is funded by the City through general obligation bonds. Assistance ranges from $10,000-$40,000 per project. Since the start of fiscal year 2007, we have expended $32,364.49 on 6 projects, and have closed on 2 other projects in the amount of $20,135.30 with expenditures ongoing or starting shortly. We have also committed approximately $95,000.00 to 5 other projects with 2 of these projects actively obtaining bids. The average median income for these households is 77%. We also have 10 families currently on the waiting list and have been unable to offer assistance to 6 additional families that did not meet the minimum program requirements once we started the verification process or have decided to withdraw from the program. If you have any questions please call me at 356-5128 or contact me via e-mail at ieff- vanaUer@iowa-citV.ora . Cc : Steve Atkins, Karin Franklin, Community Development Staff ft.{'\-L .r~ <1 SiJq/ ~ ~ t/ ~[, ~,/ // BUILDING PERMIT INFORMATION March 2007 KEY FOR ABBREVIATIONS . Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW -New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAe - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other Page: 2 City ofIowa City Date : 4/2/2007 Extraction of Building Permit Data for To: 3/1/2007 Census Bureau Report From: 3131/2007 :I= :I= Permit Number Name Address Imor Use Stories Units Valuation BLD06-00483 REGINA HIGH SCHOOL 2150 ROCHESTER AVE ADD NON 2 0 $25,000 STAIRS DOWN HILLSIDE TO ATHLETIC FIELD Total ADDINON permits: 1 Total Valuation : $25,000 BLD07-00089 STEFANIE TURNER 419SISTAVE ADD RSF 2 $167,267 ADDITION FOR SFD WITH DETACHED 3 CAR GARAGE ADDITION BLD07-00133 CARY & CATHY COVINGTO 2755 HICKORY TRL ADD RSF 2 $147,000 ADDITION FOR SFD BLD07-00093 GARY GUSSIN 316LEEST ADD RSF 2 $69,225 ADDITION FOR SFD BLD05-00327 JEFF CLARK 501 S JOHNSON ST ADD RSF 2 0 $60,115 ADDITION TO SFD BLD07-00137 HAL IDE & RlCHARD GLOS~ 629 WHITING AVE ADD RSF 2 $24,150 SCREEN PORCH ADDITION FOR SFD BLD07-00091 ROBERT & CLAIRE ASHMAJ 206 W PARK RD ADD RSF 2 $24,000 ADDITION FOR SFD BLD07-00041 GEORGE & MARlA JENSEN 1125 DEFOREST AVE ADD RSF $14,000 ADDITION FOR SFD BLD07-00082 DEREK MAURER 1405 OAKLA WN AVE ADD RSF $13,935 SCREEN PORCH ADDITION FOR SFD BLD07-00124 PAM NEUDORFF 618WALNUTST ADD RSF 2 $10,000 ADDITION FOR SFD ON EXISTING FOUNDATION BLD07-00119 BRlAN CHAPMAN 915 RlDER ST ADD RSF $6,000 DECK ADDITION FOR SFD BL006-00628 RUMMELHART, JOHN R 1112 E COURT ST ADD RSF 2 0 $5,000 PORCH ADDITION FOR SFD BLD07-00085 DEONE PEDERSEN 1205 PICKARD ST ADD RSF $4,900 BAY WINDOW ADDITON FOR SFD BLD07-00113 MARK ROSAZZA 97 CHARLES DR ADD RSF 2 $1,000 DECK ADDITION FOR SFD Total ADDIRSF permits: f3 Total Valuation: $546,592 BLD06-00864 REGINA HIGH SCH 2150 ROCHESTER AVE ALT NON ADD WALL TO SEP ARA TE MUSIC AND ART ROOM BLD06-00896 WAL-MARTREALTYCOMP, 1001 HIGHWAY 1 ALT NON RESTROOM REMODEL FOR RETAIL STORE BLD07-00087 AAA AUTO CLUB 660 EASTBURY DR ALT NON AAA AUTO CLUB TENANT FINISH (Unit # I) BLD07-00109 GRANDVIEW LLC 332 S LINN ST #3 AL T NON 2 BUDCA T OFFICE TENANT FINISH IN MIXED RESIDENTIAL/COMMERCIAL BUILDING BLD07-00118 STATE FARM INSURANCE 521 WESTBURY DR 1 ALT NON OFFICE TENANT FINISH BLD07-00115 PETER VANDERHOEF 8 S CLINTON ST ALT NON 2 OFFICE REMODEL 2ND STORY 2 $300,000 2 $173,483 $117,890 $49,200 $37,135 $32,000 Page: Date : To: From: 3 4/2/2007 3/1 /2007 3/3 1/2007 City ofIowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name Address ~ Imor ~ Use Stories Units Valuation Total ALT/NON penuits : 6 Total Valuation: $709,708 BLD07 -00090 RAY HOHL 229 CAYMAN ST ALT RDF 2 $19,500 BASEMENT FINISH FOR DUPLEX UNIT BLD06-00454 JOSEPH HENNAGER 606 CHURCH ST ALT RDF 2 0 $1,200 KITCHEN WINDOW Total AL T/RDF permits: 2 Total Valuation: $20,700 BLD07-00092 JOHN & SARAH PRINEAS 419 FERSON AVE ALT RSF 2 $51,500 KITCHEN/BA TH REMODEL FOR SFD BLD07-00120 JAMES & JULIA CHOI 1153 WILD PRAIRIE DR ALT RSF $32,500 BASEMENT FINISH FOR SFD BLD07-00100 EDWARD & CONNIE BRlNT( 45 NORWOOD CIR ALT RSF 4 $20,000 BASEMENT FINISH AND AL TERA TION OF SFD BLD07-00077 WAYNE BOWERS 36 COLL CT ALT RSF $3,000 BASEMENT FINISH FOR SFD BLD07-00071 DANFORTH JOHNSON 157 S WESTMINSTER ST ALT RSF $1,500 BASEMENT BATHROOM REMODEL & NEW ELECT SERVICE BLD06-00886 MARK NORTON 1320 MUSCA TINE AVE ALT RSF 2 $1,000 EGRESS WINDOW FOR BASEMENT ROOM BLD07-00126 CRAIG FOBIAN 938 COTTONWOOD AVE ALT RSF $1,000 BASEMENT FINISH FOR SFD BLD07-00132 SIDY TRAORE 1804 ROCHESTER AVE ALT RSF $1,000 BASEMENT FINISH FOR SFD BLD07-00108 TONY VANDEN BUSH 2208 ARIZONA AVE ALT RSF 2 $700 PATIO DOOR FOR SFD TotalALT/RSF permits: 9 Total Valuation: $112,200 BLD07-00037 CITY OF lOW A CITY 200 PARK RD NEW NON $250,000 RESTROOM AND PARK SHELTER BUILDING NEAR STAGE BLD07-00017 FIRST AMERICAN BANK 640 HIGHWAY I NEW NON $65,000 TEMPORARY BANK BUILDING Total NEW/NON permits: 2 Total Valuation: $315,000 BLD07-00148 THOMAS D GLORFIELD 725 BRADLEY ST NEW OTH 2 $3,000 FENCE FOR SFD Total NEW/OTH permits: I Total Valuation : $3,000 BLD07-00116 ANDREW T V AN ETTEN 3417 ARBOR DR NEW RAC $16,000 DETACHED GARAGE ADDITION FOR SFD - City ofIowa City Page: 4 Date: 41212007 Extraction of Building Permit Data for To: 3/1/2007 Census Bureau Report From: 3/3112007 ~ ~ Permit Number Name Address Imor Use Stories Units Valuation Total NEW/RAC permits: I Total Valuation: $16,000 BLD06-00843 CITY OF lOW A CITY 983 LONGFELLOW PL NEW RDF 2 $294,000 DUPLEX WlTH ATTACHED I CAR AND 2 CAR GARAGES 983 LONGFELLOW PLACE & 985 LONGFELLOW COURT BLD07-00046 ARLINGTON DEVELOPMEN 14 BRENTWOOD LN NEW RDF 'l. $271,183 DUPLEX WITH ATTACHED 2 CAR GARAGES 14-16 BRENTWOOD LANE "M" Total NEW/RDF permits: 2 Total Valuation : $565,183 BLD07-00095 B & H BUILDERS/TOM BOC! 21 NEWLYN CIR NEW RMF 2 4 $645,000 4 UNIT TOWNHOUSE WlTH ATTACHED 2 CAR GARAGES Total NEW/RMF permits: I Total Valuation : $645,000 BLD07-00028 STELLAR HOMES 765 KENNEDY PARKWAY NEW RSF $500,000 SFD WlTH A TT ACHED 3 CAR GARAGE BLD07-00106 HAMPSTEAD BUILDERS 4314 CUMBERLAND LN NEW RSF 2 $425,000 SFD WITH ATTACHED 3 CAR GARAGE BLD07-00075 LOWELL & PAULA BRANDT 67 WHITE OAK PL NEW RSF $350,000 SFD WlTH ATTACHED 2 CAR GARAGE OPD-5 ZONE BLD07-00134 OAKES CONSTRUCTION CO 1969 BRISTOL DR NEW RSF 2 $285,000 SFD WlTH ATTACHED 3 CAR GARAGE BLD06-00908 MIDWEST HOME BUILDERS 852 KENNEDY PARKWAY NEW RSF $240,000 SFD WlTH ATTACHED 3 CAR GARAGE OPD-5 ZONE BLD07-00088 STEVE FEDERSPIEL 1068 MEADOWLARK DR NEW RSF $238,000 SFD WlTH ATTACHED 3 CAR GARAGE BLD07-00078 KW DESIGNS LLC 1155 LAKE SHORE DR NEW RSF $234,546 SFD WITH ATTACHED 3 CAR GARAGE BLD07-00121 THREEBULLSLLC 425 THORNBURY AVE NEW RSF $195,000 SFD WITH ATTACHED 2 CAR GARAGE BLD07-00122 THREE BULLS LLC 465 THORNBURY AVE NEW RSF $190,000 SFD WlTH ATTACHED 3 CAR GARAGE BLD07-00086 JESSE ALLEN CONSTRUCTil 406 THORNBURY AVE NEW RSF 2 $181,838 SFD WITH ATTACHED 2 CAR GARAGE BLD07-00101 SOUTHGATE DEVELOPMEN 843 MCCOLLISTER CT NEW RSF 2 $178,000 SFD WlTH ATTACHED 2 CAR GARAGE BLD07-00102 SOUTHGATE DEVELOPMEN 860 MCCOLLISTER CT NEW RSF 2 $177,500 SFD WlTH ATTACHED 2 CAR GARAGE BLD07-00104 JESSE ALLEN CONSTRUCTIl 3610 GLASTONBURY ST NEW RSF $164,341 ZERO LOT LINE SFD BLD07-00103 JESSE ALLEN CONSTRUCTI' 3612 GLASTONBURY ST NEW RSF $154,188 ZERO LOT LINE SFD BLD07-00051 STAN STEVENS 6 PRIMROSE CT NEW RSF $147,247 ZERO LOT LINE SFD WITH A TT ACHED 2 CAR GARAGE Page: Date: To: From: 5 4/2/2007 3/1/2007 3/3 112007 City ofIowa City Extraction of Building Permit Data for Census Bureau Report ill.!' ill.!' Permit Number Name Address Imnr Use Stories Units Valuation BLD07-00052 STAN STEVENS 12 PRIMROSE CT NEW RSF $147,247 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD07-00053 STAN STEVENS 18 PRIMROSE CT NEW RSF $147,247 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD07-00054 STAN STEVENS 24 PRIMROSE CT NEW RSF $147,247 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD07-00055 STAN STEVENS 30 PRIMROSE CT NEW RSF $147,247 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD07-00056 STAN STEVENS 36 PRIMROSE CT NEW RSF $147,247 ZERO LOT LINE SFD WITH ATTACHED 2 CAR GARAGE BLD07-00076 IOWA VALLEY HABITAT FC 1910 H ST NEW RSF $85,000 SFD Total NEW/RSF permits: 21 Total Valuation: $4,481,895 BLD06-00692 GARY D HUGHES 415 BOWERY ST REP RDF 2 0 $2,700 WINDOW REPLACEMENT FOR RDF Total REPIRDF permits: 1 Total Valuation : $2,700 BLD07-00110 TOWN & CAMPUS APARTMJ 1100 ARTHUR ST BLD D REP RMF 2 $19,340 FIRE REPAIR OF APARTMENTS D-6 AND D-3 BLD05-00 115 ISAK LLC 308 S GOVERNOR ST REP RMF 0 0 $900 WINDOW REPLACEMENT OF PORTION OF RMF Total REPIRMF permits: 2 Total Valuation: $20,240 BLD06-00479 MARK NORTON 1025 E BURLINGTON ST REP RSF 2 0 $7,000 RESHEA TH & REROOF SFD BLD06-00258 IRV EMIG & MARY LOU WE 1334 CARROLL ST REP RSF 2 0 $6,325 WINDOW REPLACEMENT FOR SFD BLD07-00125 TODD PLATH 1208 ARTHUR ST REP RSF 2 $1,070 WINDOW REPLACEMENT FOR SFD BLD06-00827 PHILIP & PATRICIA GABE 603 GRANT ST REP RSF 2 0 $939 REPLACE EXTERIOR STAIRS Total REPIRSF permits: 4 Total Valuation : $15,334 GRAND TOTALS: PERMITS: 66 VALUATION: $7,478,552 ----------------~.,--_. - ..------.'.-...-.. - . . ...._..__._-~----,_.._~,-----_._----_..._-,.._'-------_.,._--~----_.__.~- From Council Member Vanderhoef MARCH-APRIL 2007 04-05-07 SERVING LOCAL GOVERNMENTS IN BENTON, IOWA, JONES, JOHNSON, LINN AND WASNINGTON COUNTIES FOR MORE THAll 30 YEARS Recent funding awards Recently, the Cities of Monticello and Williamsburg each were awarded $500,000 to construct new day care facilities in their communities. The projects were fWlded by the Iowa Department of Economic Development (lDED) Community Development Block Grant (CDBG) program through applications prepared by ECICOG ECICOG also congratulates the Cities of Solon and Olin and the _ Housiog Fellowship in Iowa City, whicb also received fWlding through the CDBG and Housing FWld programs. Competition for these funds increases each year. Communities considering submitting an application in the future, or resubmitting for projects yet to he fimded, should contact EClCOG to begin planning for 2008. Attending the moo awards ceremony in Waverly weR (I to r) MIke Tramontlna, IDED; Gerald WDbrlcht, Mayor of Monticello; Usa Treharne., EOCOG; & Hank l\IannIng, IDED Grantee Project Award Funding Agency _ City of Monticello $500.000 IDED Day Care Facility City of Willi~burg Dav Care Fa~ility $5OO,0Il0 WED TOTAL $ 1.000.000 Attmding the COBG awards ceremony In Grinnell were (I to r) MIke Tramontlna, IDED; Doug EIItoll, ECICOG; Jenifer MelD, WDllamsburg Oty aerk; Sandra Joseph, Kind Care, Inc; Munay AI11J5trong. MayOF of WIDIamsburg; & Hank l\IannIng, IDED New housing organization in Linn County After almost a year of planning, II1e a!MlSing. .F~ for Linn County (HFLC) hecame a reality with the ftrst meeting of its board of directors in February, A laskforce ofhr>using advocates, public officials, human service agencies, and interested.citizens have heen working since the swnmer of 2006 to lay the groundwork for the housing fund, At its March meeting, the board of directors adopted the following mission statement: "The Houslflg Fund 1Qr/J/'IIJ CouIlly Is 'community.ba$td Oll1anizatirm d.dicatedto Improving the quality oflife by offering Innovaliw ,nd ffexibl. fundlflg in omflt'to .xpand afford,b1. housiflg opporluni/illS, " The HFLC joins the aousing Trust Fund of Johnson County (HTFJC) as one of 1\\'0 countywide housing funds in tlle ECICOG region. Since 2001, lbe HTFJC has awarded more than $600,000 in helow-malket loans to nonproftts and businesses to help finance land acquisition, de\'elopment and rehabilitation expense and down payment assistance, For more information on the HFLC, its board of directors, "" how to fonn a local housing trust fWld, contact Doug Elliott at ECICOG (exl. 22). Employment Law Update T/iul'sday. ,.Ipt!! 5', ~'/i(J- 6:1111- 8:IIOp./l1. .... Plan to attend the employment law update EeIeO(;' is spoll.,>oring for public officials in the ECICOG regioa Conducted by representatiyes of Bradley & Riley PC. tile \\orkshop \\ill COYer issues of harassment employment discrimination and retaliatiotL wage and hour regulntions. and electronic disco\"ery. The \\urkshop \\ill be held at Ule EClCOG omees. There is no cost to attend, hut registration is limited to 25 participant:::. To register. contact Gina Peters at gina.peters.'{{"ccicog.org or at the ECICOG oftlces (exl. 20) EMPLOYMENT LAW UPDATE II ... :iC~C Pitch in for Earth Day 2007 Sunday. April 22. 2007. marks the thirty -scyenth alUliyersary of Earth Day. Residents in the Linn County area hayc the opportwuty to celebrate Earth Day by \'olunteerillg for the fourth annual Keep Li1111 COIlllt)" Beo1lt{jid 1-380 CIeOlll/p_ Volunteers of all ages and abilities are \\.elcome. Pre-registration is recolllmended: same da~' registration is 3\'ailable. For more infoffilatlon or to pre-register. log onto \Yw\y.keeplinncountybcautiful.org or contact Kristin Simon at ECICOG (exl. 26) For more infoon<1tion on Earth Day _ ideas for local actiyities you can S{MJnSOf. or to register your platmed neti\ 'ity _ \'lsit the Earth Day website at \n\\Y.earthday _net _ Keep LIOn County Beautiful ~" Email woes Many of you may have fallen victim to our technical difficulties with email in the last several weeks. We think it's all fIxed now (knock on wood), and appreciate your patience while we sought out the cause. If you're concerned we may not have received a recent, important communication, please feel free to send it again. Calendar March 29 ECICOG Board of Directors Meetin2_ ECICOG. oftices_ 700 16u, Street NK Cedar Rapids_ l:tltl p.m. Region 10 RPA Policy Board Me-din2_ ECICOG- offices_ 706 16tJl Street NE_ C~da.r Rapid~_ 2:fKl p.lll_ (approxinwk start tIme) Ap.i112 ECICOG SWTAC Meeting_ It)Cation TBA. I :00 p.m. ApJil19 Housing: Fund for LilUl County Board of Directors Meeting, ECIC(}(]- otlices_ 700 16th Street NE_ Cedar Rapid~_ 7:00 p.m. April 26 ECICOG- Board of Directors MeetimL ECICOG ofticcs_ 700 IGu, Street NE_ Cedar Rapids_ 1:(10 p.m. Johnson Linn County Public Leadership Group_ South Slope Cooperatiw Communication~ Co.. 908 NOlih Front Street. North Liberty, 4:30 p.m. ECICOG was established in J97-, to pmmote regional coopemtil)fi :md pnwide pmfessiollaJ planning seryices to local go\'ernments in Benton, Io\y3.. Johnson.. Jones. Linn and Washington Counties. ECICOG also pwvides solid waste planning seryice~ to lama County and trollsportation pklllning sef\-jces to Cedar County. Jlem!J<..,.. ofl"e ECICOG Board of Directors: Lu Barron Richard Cicmo Leo Cool;: Bill Daily Gary Edwards Jennifer Fischer ThJD Gray Dennis Hansen Pat Harney Ann Hearn HelllY Herwig James Houser Don Magdefrau Charles Montros... Randy Payne Ed Raber Justin Shields Dee Vanderhoef Dayid Vermed3bl (ctuir) Larry Wilson Lind. Yoder ECICOG Slaff EXT Doug Elliott, EuclItire Director 22 Gina Peters. Admi1listratn,'e Assistant 20 Mary Rump, Transportation Services 28 Robyn Jacobson, Transpoffanon SeTVices 34- Chad Sands. AlCP. Conlm. Dewlopmenr 27 Lisa Marie Garlicb. Comm. Den!lopment 33 Lisa Treharne. Comm. Det'eJopme11l 29 Cary Stowe,HollsingSen'lces 24 Jennifer Ryan.SolidrJ'aste Planning 31 Kristin Simon.. Solid Waste Plmming 26 Dick Stater. 101m Waste Exchmlge 21 Ea:,.1: Central Iowa Council of Governments 700 16th Street NE. Suite 30 I Croar Rapids. low. 52402 (319) 365-9941 Fa.x: (319) 365-9981 e-mail: ecicogrq'<<icog.org www.ecicog.org ECIC~G EAST CENTRAL IOWA COUNCIL OF GOVERNMENTS YOUR REGiONAl PlANNING AGENCY is a bimonthly d.:dronic publication of the Ea,qt Ccntral IO\\-a Coun..:i.1 of Goy.:mmcnts MINUTES East Central Iowa COWlcil of Governments Board Meeting 1:00 p.m. - February 22, 2007 700 16th Street NE, Suire 301, Cedar Rapids, IA MEMBERS PRESENT David Vennedahl-Benton County Supervisor Dee Vanderhoef-Iowa City City Council Dennis Hansen.Jones County Citizen Justin Shields-Cedar Rapids City Council Ann Hearn-Linn County Citizen Gary Edwards-Iowa County Citizen Don Magdefrou-Benton County Citizen Bill Daily-Benton County Citizen James Houser-Linn County Supervisor Pat Harney.Johnson County Supervisor Don Gray-Mayor of Central City Larry Wilson.Johnson County Citizen Randy Payne-Washington County Supervisor Linda Yoder-Iowa County Supervisor Henry Herwig-Coralville City Council Lu Barron-Linn County Supervisor MEMBERS ABSENT Richard Cicala-Mayor of Washington Jennifrr Fischer.Jones County Citizen Leo Cook.Jones County Supervisor Ed Raber-Washington County Citizen Charles Montross-Iowa County Supervisor AL TEKNA TES PRESENT - None OTHER'S PRESENT Jim Magdefrau-Newspapers of Benton County STAFF PRESENT Doug Elliott-Executive Director Gina Peters-Administrative Assistant Jenntfer Ryan-Planner Chad Sands-Planner Lisa Treharne-Planner Robyn Jacobson-Planner Mary Rump-Planner Jenntftr Ryan-Planner Kristin Simon-Planner Richard Siater-Iowa Waste Exchange 1.0 CALL TO ORDER Meeting called to order by Chairperson, David Vennedahl at 1:03 p.m. .1 Recognition of Alternates - None .2 Public Discussion Vennedahl introduced and welcomed Jim Magdefrau. .3 Approval of Agenda M1S1C (Harney /Hansen) to approve the agenda. All ayes. 2.0 ROUTINE MATTERS .1 Approval of Minutes (January 25, 2007) M1S/C (Hansen/Gray) to approve the minures as written. All ayes. .2 Budget ReportsIBalance Sheets Elliott noticed the January fmancial statements had the incorrect dare on them and said they would be presenred at the February meeting. 3 ..,,-~"~.,--_.,.._-~--_.__._-~--~--,.._---,",._._-~---_., - 3.0 AGENCY REPORTS .1 Director's Report Elliott said he would be in Washington DC from March 11-15 for NADO. He announced the Linn County Housing Trust Fund Board of Directors held their first meeting last week. Their next meeting is March 15. Elliott told the board a worlcshop on employment law will be held on March 22 from 6-8pm at ECICOG. .2 Community Development Report Sands announced the regional land use study presentation will be presented next month due to technical difficulty . .3 Housing Report Treharne said CDBG announcements will be made March 8-9 and workshops will be held March 21-22 in Ames. (Herwigjoined the meeting.) Elliott referred to a Resolution Requesting An Appropriation To The State Housing Trust Fund By The Iowa Legislature included in the board packet. Discussion followed. M/S1C (Wilson/Heam) to approve and allow the chair to sign the resolution. All ayes. .4 Transportation Report M/S/C (HeamlDaily) to open the public hearing for the ECIT Consolidated Transit Application at I: 17 p.m. Jacobson stated ECICOG will request federal and state transit assistance of approximately $423,465 and $365,708 respectively for the support of day-to-day operations for East Centra1lowa Transit. ECICOG will also request federal transit assistance to support the following planned capital equipment activities (cost estimates): Regional Transit Facility $(1,100.000), Computer equipment-ECICOG ($7,000), Computer equipment, MDC's, radios-LIFTS ($25,000), Off'1CC Renovation-SEATS ($500,000), Purchase 3 light-duty buses (with 138" wheelbase) (2 gas @$6I,OOO, I diesel @ $67,000), Purchase 4 light-duty buses (with 158" wheelbase) (2 gas @ $63,000,2 diesel @$69,000), Purchase 2 light-duty buses (with 176" wheelbase) (I gas @$67,000, I diesel @ $73,000) and Purchase I Medium Duty diesel bus (35' ($144,000). No comments from the public were received. M/S1C (YoderNanderhoet) to close the public hearing at I :24 pm. All ayes. M/S1C (HaroeylHerwig) to allow the Chair to sign the ECIT Consolidated Transit Application. All ayes. .5 Solid Waste Report Ryan told the board the lSOSWO legislative breakfast was yesterday. (Barron joined the meeting.) Ryan gave an update on HFI64, a proposed revision of the bottle bill. DiscUssion followed. M/S1C (VanderlloefIWilson) to re-affirm the previous resolution for the bottle bill. All ayes. Ryan is to send the resolution and email a copy to the Board. 4.0 COMMITTEE REPORTS .1 Executive Committee-None .1 Personnel Committee -None .3 Budget Committee-None .4 Transit Operaton Group -None .5 Solid Waste Technical Advisory Committee -Nonc 5.0 OLD BUSINESS .1 Approval of Expenditures M/S1C (HansenlMagdcfrau) to approve payment of expenditures. All ayes. 6,0 NEW BUSINESS .1 LegIslative Discussion Discussion followed on various topics of interest. NEXT MEETING: Mareh 29, 2007 M/S1C (Daily/Gray) to adjourn the meeting at 1:54 pm. All ayes. Ed Raber, Secretary /Treasurer March 29, 2007 4 rnrJ MINUTES DEER TASK FORCE MEETING MARCH 6, 2007 LOBBY CONFERENCE ROOM - CITY HALL FINAL MEMBERS PRESENT: Alan Nagel, Harold Goff, Pete Sidwell, Peter Jochimsen, Martin Jones MEMBERS ABSENT: Pat Farrant, Jan Ashman, Linda Dykstra STAFF PRESENT: Kathi Johansen, Sue Dulek OTHERS: None CALL TO ORDER: Harold Goff called the meeting to order at 6:00 PM. RECOMMENDATION TO COUNCIL: The Deer Task Force made the following recommendations to Council: APPROVE MINUTES OF FEBRUARY 6, 2007, MEETING: Goff asked members to review the draft minutes and noted the vote to continue through 2010 should be "4-1". Farrant voting in the negative. Motion was made to accept the February 6, 2007, minutes as amended. Motion carried 5-0. LONG-TERM DEER MANAGEMENT PLAN: A revision was made in paragraph 2 of the 2007-2008 Long-Term Deer Management Plan. Paragraph 2 now reads as follows: The City ofIowa City will evaluate the need for and, where appropriate, install or petition the State or County to install on roadways under their jurisdiction warning sings that may reduce the likelihood of vehicle-deer accidents. In addition, thoughtful consideration will be given to deer migratory paths as transportation improvement projects are approved by the City Council. Jones moved to approve the proposed revision. Motion was seconded. Motion carried 5-0. 2007-2008 DEER MANAGEMENT ANNUAL PLAN: At the February 6 meeting, task force members agreed to remove all deer reflectors and place them in storage. Paragraph 2 of the 2007-2008 Deer Management Plan made reference to deer reflectors. Jones moved to remove "and reflectors" from paragraph 2. Seconded by Jochimsen. Motion carried 5-0. ANNUAL REPORT OF THE 2006-2007 IOWA CITY DEER TASK FORCE (DRAFT): Goff thanked Johansen for preparing a draft of this document for members to work from. Discussion began with revisions on page 6, Summary of Activity 2006-2007. The fifth paragraph beginning with, "After reviewing the results"". task force members agreed to complete this paragraph by adding, "and accordingly issued 200 tags for the sharpshooting of antlerless deer". Goff stated he will prepare a paragraph to be inserted on page 6 recapping discussion of the 2006-2007 meetings. Goff will forward this information to Johansen for inclusion in the next agenda packet for members to review. On page 7 members agreed the wording in the paragraph beginning with, "Taking into account the deer/vehicle accidents", should read 152 does instead of antlerless deer. Discussion continued regarding various aspects of this report: Johansen said she received statistics from Greg Harris of the IDNR relating to weather conditions on page 10. This update will be included on the next draft of the Annual Report. On page 13, Nagel commented on the damage estimates and vehicle accidents. Jochimsen mentioned the Cedar Rapids' area deer kill and the drop in deer-vehicle accidents in that area. It was suggested we may see a reduction in deer/vehicle accidents on the west side of town since White Buffalo was able to concentrate their efforts in that area this year. Discussion continued to the various areas of Iowa City with higher numbers of deer and the changes seen as new roads are built. 2007-2008 Long-Term Deer Management Plan. Paragraph 2 refers to the deer reflector system. Members discussed striking the second sentence, and leaving the rest as is. After further review, it was decided to delete "and/or reflectors" so paragraph 2 will read, "The City of Iowa City will evaluate the need for and, where appropriate, install or petition the State or County to install on roadways under their jurisdiction, warning signs that may reduce the likelihood of vehicle-deer accidents. In addition, thoughtful consideration will be given to deer migratory paths as transportation improvement projects are approved by the City Council. Jones moved to accept this change; Motion was seconded. Motion carried 5-0. 2007-2008 Annual Plan: Paragraph 2 makes reference to reflectors thus it was decided to remove "and reflectors" in this paragraph. Jones moved to accept this change; seconded by Jochimsen. Motion carried 5-0. Paragraph 8 of the Annual Plan refers to the "sunset" clause. Nagel mentioned that the City Council extended the Task Force for one year so they should amend the year from 2007 to 2008. Discussion continued regarding the wording for the remainder of this paragraph with the following suggestion: "As the Iowa City Deer Task Force "sunsets" in March of 2008, the Iowa City Deer Task Force will formulate recommendation to the City Council for continuing deer management. It was then determined it may be premature to make this change since the Task Force still needs to determine if they wish to discontinue as a Task Force or become a Board or Commission. This item was placed on hold for the time being. 2 Nagel then stated that he would like to move Items #6 and #7 on the agenda. After a brief discussion, it was agreed to change the order of the agenda to 1, 2, 3, 7, 6, 4, and then 5, in order to discuss the vacancies on the Task Force. DEER TASK FORCE SUNSET CLAUSE AND VACANCIES: Nagel began the discussion regarding vacancies. The discussion turned to the sunset clause and what the City Council decided at their last meeting regarding the Deer Task Force and whether they should become a Board or Commission. (TAPE ENDS) Goff asked Dulek for clarification on the sunset clause and for her feel on the Council's decision. Dulek provided background information on this and Nagel continued the discussion, pointing out what he has encountered in his years on the Task Force, and where he feels the Task Force should go. Goff feels their work is not finished and there are still numbers to be reduced in the deer population. He does not feel they have reached a long-term solution yet. The discussion turned to the sunset clause, with members noting Council approved continuance for one year. Johansen asked how many vacancies there are on the task force stating that Ashman has verbally resigned her position and Jones undecided. Johansen will contact Linda Dykstra to see if she wishes to continue as a member of the Task Force. Johansen mentioned that Pat Farrant was unable to attend the meeting this evening due to a conflict with her work schedule. A question was raised if a vote for a chairperson would be made. It was suggested that this item be placed on the next agenda. Dulek responded to members' questions regarding what they would need to do to continue, stating that they need to make a motion to the City Council. Johansen noted that one change, as a Board or Commission, is the City Council would review all applications and make appointments to the task force. Goff asked if they should be actively recruiting members but it was suggested that first a motion should be made to Council regarding continuation. Goff recommended placing this item on the next agenda to determine where the task force stands regarding membership. THE LONG-TERM DEER MANAGEMENT PLAN: Goff asked Dulek if they need to revise this Plan. Dulek replied that this plan is forwarded to the DNR. It was decided to place this item on the next agenda for discussion noting a change will need to be made in the second paragraph, item 2 regarding rimfire rifles. THE 2007-2008 ANNUAL PLAN: Goff asked the members if they wanted to table this item for now. It was agreed to place this item on the next agenda for further review. COMMUNITY COMMENT: None. 3 OTHER BUSINESS: None. SET AGENDA AND TIME FOR NEXT MEETING: The next meeting is set for Tuesday, March 27, 2007, at 6:00 PM. ADJOURN: Meeting adjourned at 7:25 P.M. Minutes submitted by Laura Berardi 4 Deer Management Task Force Attendance Record 2007 02/06 3/6 J. Ashman 0 R L. Dvkstra X 0 P. Farrant X OlE H. Goff X X M. Jones X X P. Sidwell 0 X A.Nal!el 0 X P. Jochimsen X X Key: X o OlE = NM = Present = Absent Absent/Excused No Meeting = Not a Member Resigned position R 5 J U,p;-;' , MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, MARCH 8, 2007 EMMA. J. HARVAT HALL PRELIMINARY MEMBERS PRESENT: Michael Brennan, Richard Carlson, Pam Michaud, Jim Ponto, Ginalie Swaim, Tim Toomey MEMBERS ABSENT: Esther Baker, Michael Gunn, John McCormally, Tim Weitzel STAFF PRESENT: Bob Miklo, Sunil Terdalkar OTHERS PRESENT: Helen Burford, Jim Buxton, Kurt Dyer, Jamie Powers, Jason Powers, Terry Rozinek, Steve Stalke CALL TO ORDER: Vice Chairperson Brennan called the meeting to order at 6:05 p.m. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. ITEMS FOR CONSIDERATION: Certificates of Appropriateness: 938 Iowa Avenue. Rozinek, the contractor for this project, said that there had been some question about the soffits, and everything else seems to be acceptable to staff. T erdalkar stated that this is a contributing property in the College Street Conservation District. He said the property was badly damaged in last year's tornado. Terdalkar said the applicant is considering restoration of the building beyond the normal repairs for tornado recovery. He showed photographs of the building taken in c.1960 and c. 2003 and various alterations including the roof addition. He said the roof was damaged severely in the tornado. Terdalkar showed a photograph of building taken in c. 1900-06 and said the building was moved from College Street in late 1960s and had lost its tower-roof and the front roof dormer before it was moved to Iowa Avenue. Terdalkar said the applicant is proposing to restore the building to match the condition in c.1960 the work includes rebuilding the roof with a configuration that would be somewhat similar to the original roof, installing the roof dormer, rebuilding the brick chimney, removing the aluminum siding and resorting the front porch columns and railing to match the original. He said the applicant has begun work prior to the application review and a building permit. Terdalkar said the questions raised in the staff report involve details for the front porch, including the details for the railing. He said he has requested detailed drawings from the applicant for the porch. He said that other issues include a stairway to be built in the back and some details for a portion on the side gables. Terdalkar showed a photograph from the 1960s showing an extended portion on the gables. He said the project details should include whether that is to be rebuilt, and if not, what would be an alternative for that. Terdalkar said the review will also require details about the openings and whether they will be filled with appropriate windows. He added that it also is not very clear what will be done with the soffits, although now the applicant has indicated that he plans to rebuild the soffit to its original configuration, which was bead board or shiplap. Terdalkar showed some photographs of how the structure looks now. He said that the Commission's packet includes a sketch of the roofline and an elevation. Terdalkar said that in reality, the roofline is different than it would have been in the 1960s or what the elevation shows. He said there is an additional peak that has been added. Terdalkar said that therefore, in the elevation, there will be a higher peak above the main elevation. He said that the additional roof would be similar to a pyramid roof behind the two cross-side gables. Terdalkar said the chimney has been rebuilt. He said it is different than it was in the 60s, but it does have similar characteristics of the Queen Anne style. Terdalkar said that the chimenry that was demolished in the tornado did not have any significant features and although the new chimney is not identical to the original, this is an improvement over the pre-tornado appearance. Miklo said there are two issues to be resolved: the porch raiiing and the detail at the end of the gables. He said the entry at the north side may come before the Commission at a later date. Rozinek said that at this time he did not have additional information about the porch, other than his plans to replicate it the best he could, based on the historic photographs He said that everything he is doing is based on the historic appearance. Swaim said that in the photograph, the railing appears to have a horizontal below the rail. Rozinek said that he plans to match the detailing up above and would not just use straight spindles. He said, however, that he would have to alter the height to bring it up to code. Rozinek said that he would use attention to detail to replicate everything according to the old photograph. He said he has already put the door back in its original location, using a door that he salvaged from St. Patrick's Church. Rozinek said that there will be another door that he got from the salvage barn where the existing door is now. He said that it will be beveled glass and will tie right in. Rozinek said he plans to have the windows match the stained glass pattern that is in all the other floors. Miklo asked if the gable end would be redone. Rozinek confirmed this and said that he is still looking for photographs, especially of the back. Regarding the back part of the roof, he said he did the best he could. Rozinek said he thought the Queen Annes typically had a sundeck. He said that was the only thing that really made sense was to come up to a flat roof situation, which really doesn't work well in this climate. He said that is where he came up with that higher peak. He said there are ten:twelve pitches, going into twelve:twelve pitches. Rozinek said that it made sense up to that point, and the only explanation is a flat roof in that section. He said he just carried the existing rooflines up to what looks like a witch's hat up there. Rozinek said it may not be exactly what was there before, but it really flows and ties in with all the other pitches. Swaim asked about the side porch to the back. Rozinek replied that that is where the drive-through carport used to be. He said the remaining pole is holding the weight there, and he will have to do something about that and submit that for review. Toomey asked if there was a doorway there. Rozinek said there was originally, but because of the grade and the parking, it won't be safe to have any kind of structure there between the houses. Michaud asked if that would be some kind of balcony. Rozinek said that he would just side over that. He said that because of the grade and because there is already access in the rear, there is no need for that door, which was put in for handicapped accessibility. Rozinek said that the actual railing down below will resemble what is up above. Terdalkar pointed out that the house was originally on College Street and later moved to this location. He said he believed that was when the turret and chimney were removed. Rozinek said that the shed structure that was up there was not safe and was not water tight. He said he went through with the demolition to save the house, as it has been taking water on all four floors since the tornado. Rozinek said that to save the house, he needs to get a roof on quickly. MOTION: Ponto moved to approve a certificate of appropriateness for the project at 938 Iowa Avenue, with the stipulations that the front porch railing be rebuilt as per the original photographs using paintable wood with the appropriate height to meet City Code, the gable ends be built to reflect the original extension as per the 1960 photograph, the windows be consistent with the recommendations in the staff report, and with the back entry stair to be submitted, reviewed, and voted on separately at a later date. s/pcd/mins/hpcf3-S-0 7. doc Carlson asked if it was clapboard in the lillle triangle on the gable ends. Rozinek said he believes that is fish scales and said that he intends to incorporate that up there. Swaim seconded the motion. Miklo pointed out that the staff report suggests alternatives if the contractor cannot find salvage windows, including that wood or metal clad windows would be acceptable in that case. Swaim said it is wonderful to see that last house on that block on that side of Iowa Avenue be fixed up. The motion carried on a vote of 6-0. 946 Iowa Avenue. Buxton said that he owns this house and that Dyer and Stalke are working for him on the house. Terdalkar stated that this is a contributing structure in the College Street Conservation District. He said that the application is for the demolition of an 18 by 20 foot garage on the corner of Evans and Iowa Avenue behind the house. Terdalkar the garage has a perimeter roof with open rafters, and the garage has shiplap-type siding on it. Terdalkar said the back/west side of the garage has two barn-sash windows. He said the applicant proposes to demolish the garage and rebuild a garage that is two feet longer. Terdalkar said the application proposes eight-inch lap cedar siding, although, since the application was submilled, the contractor has informed him that he wants to use the same siding that is on the house, three-inch lap. T erdalkar said the applicant is also open to the suggestion that he use barn-sash type windows instead of double hung. Terdalkar said that it is wonderful that the owner wants to rebuild this, but the Commission needs to consider the integrity, architectural significant and condition of the garage. He said that there is some ieaning toward the north. Toomey added that there are a couple sags and bows in the roof. Terdalkar said that he believes that it is possible to fix the garage. Buxton said that he wants to put brand new siding all around the house. He said he wants to do the same thing to the garage so that it matches the house and plans to use the same shingles for both structures. Buxton said that after going inside the structure, he has come up with a whole page worth of defects. He stated that the bollom plate is all rolled, the two by fours are on 24-inch center instead of 16 so that it's not a very strong building. Buxton said the actual building is out of square by four inches. Buxton said there is a lot of damage to the building for which his insurance company will be reimbursing him, and he would rather spend that money on a brand new structure with new siding and paint it the same as the house, so everything looks the same. He added that the garage door is unusable the way it is right now. Dyer said that it would be hard to fix this building so that it would sit levei again. He said that the siding is in really bad shape too, as it is rolled all along the front. Toomey asked if new fillings would be poured. Dyer said that he would have to. Buxton said he would be able to reuse the garage door, but the building is currently twisted in its tracks so that the garage door cannot be used there. Stalke said that he does not think it would be feasible to repair the garage. Dyers said that the whole plate on the bollom is rolled. Buxton said that he does not want to invest money to redo a structural framework that is substandard. Miklo suggested the Commission consider this as compared to some of the carriage houses; he said it is not an exceptional example of architecture. Swaim said the garage appears to have been built a decade or two after the house. Terdalkar said the garage was built in the 1930s, and the house was built in the s/pcd/m ins/hpc/3.a-07 . doc early 1900s. Carlson confirmed that the garage was built few decades after the house and has different styling than the house. MOTION: Ponto moved to approve a certificate of appropriateness for the project at 946 Iowa Avenue to include staff's recommendation regarding the windows and the siding, specifically for the siding to either match the house or be replaced with shiplap. Toomey seconded the motion. Terdalkar said that approval of a demolition needs to be considered on the basis of condition, integrity, and architectural significance. Carlson said that one can tell that this is an early 20lh century garage, but it has no outstanding features, and there are lots of other garages like it around. He stated that the building is in poor condition with compromised integrity. Michaud added that the double car door is a recent feature; one would not see those in the 1920s or 19305. She said it is therefore not an originai opening. Michaud added that given that the sills and siding are rotten and the studs are substandard, she thought that demolition of this structure would be acceptable. The motion carried on a vote of 6-0. 1029 Bowerv Street. Terdalkar stated that this building is a contributing structure in the Clark Street Conservation District. He said the proposed project is designed to accommodate a newer addition and a new garage. Terdalkar said the building was originally designed by local architect J. Bradiey Rust and was built to his specifications, except for a small change in the roof peak. Terdalkar said the application is to convert a garage addition into a bedroom space, which would require removal of the garage door and would then utilize a French door with three panels. He stated that the other part of the application would be to add a 14 by 17 foot three-season porch that would be separated by about six feet from the existing wall planes of both the garage and the house, with a connector space to be built between the porch and the existing structure. Terdalkar said the porch would have a hip roof, sort of a perimeter roof, and the connector would also have a pitched roof. He said they would have very shallow roofs, enough to get the water off. Terdalkar said that the new roofs would not compete with the original roofline of the house. Terdalkar showed the location for the new garage, which would lead from the existing driveway and be set as close as possible to the west and south property boundaries. He said the new garage would have a 24 by 22 foot footprint. Terdalkar said there wouid be two garage doors, and they would be identical to the existing garage door. He said the designer has made an effort here to maintain the integrity of the building and build a compatible structure on the site. Terdalkar said staff has suggested using a French door with half lights, instead of full lights, to better mimic the garage. Miklo said that in the initial discussions with Sue Licht, the architect, there was discussion about what to do with the roof, whether to try to match the roof on the house, to compromise and do something in between, or to do a more shallow roof. He added that Tim Weitzel, the Commission Chair, was also involved in those discussions. Miklo said the three agreed that it was probably best to do a minimal roof so that it would not compete with the house. He said the only aspect staff has a concern about, although it is not real strong, is that if the doors were half light doors, they would better mimic the garage door. Jason Powers said that the existing driveway that goes into the current garage will be removed and landscaped. He said the plan is to have some landscaping with bushes and a private garden, which would block probably half of the visible window anyway. Jamie Powers said that in keeping with the original, there won't be any windows on the west side, and there will be two very small windows on the east side. She said they would like to have the east to south sun during the day, and so they came up with the plan for the three doors. Swaim said that the French doors with several lights in them would tie in with the other windows better than one solid window. She asked about the east elevation. Jamie Powers said there are no changes proposed. s/pcdfmi ns/hpcl3-8.07 ,doc '--~----'-----"--~-'-~'~~---------'--~-'---'-----'------_._------~-_.__._-- - -~_.._.__._.--~_._-_._--~_.,_._--,--,..__.._------_.....-. Jamie Powers said that this is a very special and quaint house, and she is not in favor of a huge addition that pops out. She said they want to keep it quaint and tried to have as modest of a plan as possible. Swaim said that the west elevation drawing shows French doors, and she asked if they are there now. Jason Powers confirmed this. Swaim said there is already a precedent for them on the house then. Jason Powers said the French doors would step out to a private patio and would mimic the view on the west side with the bushes and landscaping in front of the doors so that one could not see the bottom. Carlson said that his one concern is the loss of the breezeway, because it looks so great now. Jamie Powers said she agreed. She said they have decided to keep all of the archway systems and either use stucco or some type of a window in that area. Carlson asked if the wall would be built right up to the existing arches. Jason Powers confirmed this and said the existing arches will remain. He said they may keep the gates or have some semblance of the gates there. Jason Powers said that where it looks through toward the west there will be a bathroom window, so there will still be some continuity. Carlson asked the owners if they had considered some other configuration. He said that as it is now, if someone wanted to go back to having a breezeway, it would be very hard to reverse. Jason Powers said his only concern would be that there would be two finished living spaces separated by open air if they kept the breezeway as is. Carlson agreed that with the new construction in the back it would be kind of pointless anyway, because one wouldn't have the view through. Toomey said that the breezeway could be preserved with a triple pane piece of glass through the whole thing. Michaud said that one couldn't use that then for a bathroom. Jason Powers said they could use a large opaque window. Swaim said the plans show the breezeway coming out but staying the dark brown. Jamie Powers said it would stay dark brown, but the stucco in the window wouid be the backdrop so that one could see the arches, the poles, and how the breezeway was built. Toomey said that he has no problem with the garage. He said that the screened-in porch, however, looks like Greek revival stuck onto the end of a building. Toomey said there are moving roofJines on everything, and then this would have a shallow roofline. Miklo said staff's concern was not blocking the view. He said the house has a distinctive design with a fairly complex roof now. Miklo said that adding yet another complex roof would compete with the original design. He said this approach is to show that this is not original, which is one of the guidelines in the Secretary of the Interior Standards, to set off an alteration so that it doesn't look like a false piece of history. Swaim agreed that it would be misleading to have a steeper roof, because it would suggest that that is how the original was. Terdalkar said that the cottage is always going to be small, because it was built as a cottage. He said the garage is an extension, an original addition. Terdalkar said that the plan is to build a third part of the structure, which would also need to be connected with another breezeway or connector of some sort. He said that it would be unusual to have three parts of the building being connected by breezeways. Terdalkar said that it would also be unusual to have the new porch iooking like an original part of the house. Jason Powers added that he didn't want to change the appearance from Clark Street. Miklo said that with the shallowness of this particular hip roof, the roof itself won't be that noticeable, so he did not believe that one would get that Greek revival look. He did a sketch showing what it would look like if one tried to match the roof on the house. Michaud said the plans make the house look harmonious. Jason Powers said they wanted it to be minimalist. Jamie Power said that the architect originally had transoms on the house, but it was suggested that they be taken out, so now it's just windows. Terdalkar said that suggestion came from him. He said the reason this has a Greek revival look is because of the heavier columns and heavier beam. He said those are sfpcd/minsfh pcJ3-8-07. doc elements of a Greek revival elevation, and he had suggested more vertical features and making the columns to support the roof thinner so that they disappear somewhat. Terdalkar said one of the features of the original house is its verticality in terms of narrow windows and lights. Toomey said it goes back to the issue of does one make it conform to the existing architecture or, because it's a new addition, does one have to make it so different so that it doesn't appear to be part of the original. He said that when he works on a project like this, he tries to make it look like it has always been there. Toomey said that he likes to see an addition look harmonious. Carlson said there are various schools of thought on this. He said he agrees with the Secretary of the Interior Standards, which say that an addition should be compatible with the main structure, but one should be able to see that it's an addition. Carlson said an addition should be harmonious but not exactly the same. He said this addition is minimalist, and that at least is a good thing. Miklo said he does not think this will have a Greek revival look once It is built, because it will be dark in color like the rest of the house. He said the hip roof will not give the appearance of tablature. Swaim said she prefers the minimalist look. She said that screened-in porches often have a way of vanishing to the eye. Michaud agreed and said that this porch has a low profile. Toomey said that screened-in porches often get converted to living areas as time goes by. Miklo said that this Is being built with windows behind the screens. MOTION: Michaud moved to approve a certificate of appropriateness for the project at 1029 Bowery Street, as proposed. Toomey asked about the garage details. Jason Powers said it would be a detached two-car garage, designed to mimic the original garage. Jamie Powers said it will not look a carriage house, and the focus will not be on the garage. She said they would be reusing the garage windows and will use the same siding. Miklo said the guidelines discuss having the garage subordinate to the main house. Ponto seconded the motion. Swaim discussed Terdalkar's suggestion regarding using narrower verticals on the porch. Terdalkar said that Licht did make some attempt to make those narrower but had some concerns about the structural stability. Terdalkar said that he suggested that the multiple columns should be able to go down to six inches, but Licht did not want to go that narrow. Miklo said staff's recommendation was to approve this as is, subject to the window specifications to match the existing in terms of the material. Carlson asked about the plans for the windows. Jamie Powers said she assumed they would be double hung, because that's the way the rest of the windows are. Terdalkar said that almost all of the windows on the house are double hung. Toomey said that he would vote to change the garage, but he believes that the proposed screened-in porch would detract from the original building. Jamie Powers said that, regarding converting the screened-in porch to a living area, Licht originally planned to have heating and air put in the porch, but Jamie Powers did not want that. Jamie Powers said they have enough living space, and they made a choice here for a porch. She said she didn't want the option of turning on the air, because that makes it the same living space as the house. Jamie Powers said they specifically made a choice to have a screened-in, three-season porch. Regarding the French doors being half-light versus full light, Ponto said he was fine with full light, considering there are already other French doors in the house that are full length. Brennan agreed. He said that for this house, one's attention is not drawn to the garage door exposure. Brennan said he did not think the half light doors would be a problem. Carlson said that although he regrets the loss of the breezeway, which is a significant feature of the house, the breezeway is not significant enough that he would vote against this just on that basis. s/pcd/mi ns/hpc/3-S.07 ,doc The motion carried on a vote of 5-1. with Toomev votinll no. Minutes for Februarv 8. 2007 MeetinQ. Carlson said that in the first full paragraph on page seven, in the first sentence, the word "objective" should be changed to "subjective." He said that he also had typographical corrections to submit. MOTION: Swaim moved to approve the minutes of the Commission's February 8th meeting, as amended. Carlson seconded the motion. The motion carried on a vote of 5-0. Other: Preservation Leadership TraininQ - Application Information and Tvpical Schedule. Terdalkar said more information was distributed about this. He said that it is a week-long training session. Terdalkar said that Friends of Historic Preservation has offered to match the $350 fee for one member. Burford said that one of the members of the Board has taken this training session and felt it was very good. She said the intent of the Board in matching the $350 fee was to have more than one person receive this in-depth training. Terdalkar said there is also a possibility of applying for a scholarship from the National Trust. Miklo asked if any of the members were interested in attending, although he agreed with some of the members that a week is long time. Burford said there may be other opportunities that are for a shorter period of time. Potential Proiects. Terdalkar said the Commission previously decided that it would not write a work plan for year 2007, but review and gather public comments on the Preservation Plan Update instead. He said the draft for the Preservation Plan is expected soon from the consultants, and that will take a lot of the Commission's time. Terdalkar said if the members have ideas for projects that should be taken up later in the year, along with the Preservation Plan review the Commission should discuss those. Terdalkar said once we get the draft staff will prepare a schedule of public meetings for public comments on the Preservation Plan. As the plan is part of the Comprehensive Plan, after HPC consideration, the plan will then go before the Planning and Zoning Commission for a recommendation and later will be forwarded to the City Council for adoption. Terdalkar said, however, that if anyone has ideas for surveys, CLG applications, or HRDP applications, he/she could bring them before the Commission. Miklo said that the Preservation Plan will probably take a couple of months before it gets through the City Council consideration. He said that will bring up several recommendations for implementation so that the Commission will have a full plate this year just dealing with the Preservation Plan. Miklo said if there is any other burning issue, members will want to consider it. Carlson asked about deadlines for grant applications. Terdalkar said that the HRDP grant is due at the end of the summer. He said that the CLG grant the City applied for was denied, but there was a suggestion that the two surveys, one for Manville Heights and one for the near South Side, be done in separate surveys. Terdalkar suggested that Manville Heights could be nominated for an HRDP project. Burford said that one concept discussed at the Friends of Historic Preservation Board meeting was a review of incentives for preservation. She said the discussion centered on the Northside Marketplace and building a consensus to consider once again whether residents would want to see a historic district there. Burford said that a lot of the offered incentives are based on being on the National Register and then being designated locally, and it takes quite a bit of work to get to that point. She said that there was a feeling that once one gets to that point, when the owner tries to use the designation to obtain financial assistance, there are very few programs that are available. Burford said the Board discussed ways to make money more available so that it is more meaningful to people to go through the process. Miklo said that the Preservation Plan will be addressing some of those issues. s/pcd/minsfhpc/3-8-07. doc Carlson said that at the last State nomination review committee meeting he attended, one of the members handed out brochures regarding vastly increasing the amount of money available for projects. He said he did not know where that is in the process. Terdalkar said he thought that was being considered in this legislative session or at least an attempt was made to have it considered. Miklo said the City staff was asked to fill out a survey by an Iowa municipality lobbying group regarding the staff's experience with State tax credits. He said the response was that there has been no experience, because it really is not beneficial in Iowa City. Miklo said the property values are so high in the City that it is hard for someone to invest enough to take advantage of the tax credits. He added that the State has a very low cap on what is available, although there is some movement in the State legislature to make the Iowa income tax credits more attractive, restructuring it so that it would be more feasible to use. Burford said that there are two other inhibitors. She said that the way the program is set up now, the tax credits are only available for commercial properties. Burford said that another inhibitor is that to receive property tax relief in Johnson County, if one makes this kind of substantial investment in his property, there is a two-step process. She said the owner has to go to the State first with the planned investment. Burford said the project has to receive State approval, and then it has to come back before the Johnson County Board of Supervisors for the owner to ask for this tax relief. She said that it all has to be done within a certain time frame. Burford said she understands that there is a way to locally change that to make this a one-step process. Carlson asked if staff could get Commission members information regarding this subject so that people can write to their legislators and get the word out. Miklo said staff could do that. Miklo said it sounds like there is some interest in submitting an application for Manville Heights or the Near South Side for the HRDP grant. He said that once the Preservation Plan comes out with its recommendations and is adopted, the Commission could adopt a program for the rest of the year based on the Preservation Plan. Discussion of Annual Preservation Awards. Terdalkar said it was discussed postponing the awards until fall. He said that Burford has booked a room in the Library in October, and the Commission needs to discuss starting the application process. Terdalkar said he needed a volunteer to work with Burford and himself to review the applications. Miklo stated that, years ago, people nominated themselves and others, and it led to some hard feelings when self-nominated properties did not receive awards. He said that after that, the Commission and Friends had a committee to select properties for nominations, to make sure that a project that was not appropriate was not nominated and then insulted by the whole process. Miklo said that recently the self- nomination process was revived, but the Commission may want to rethink that. He said that nomination by the Commission itself, along with Friends, also simplifies the awards program, because it's a matter of volunteers going out in the community and finding eligible projects. Swaim said that the system by which people nominate themselves or their neighbors only works successfully if the word is out there about the awards. She said that in coming up with its own nominations, the Commission has a better understanding and awareness of all the different projects. Terdalkar said that one concern is that the Commission is not always aware of projects outside the districts. He said that nominated projects do not have to be within districts. Michaud asked by what date the projects have to be completed. Terdalkar said that is up for discussion. He said that the nominations done for the National Preservation awards give a window of three years. Terdalkar suggested that the time period be extended a little bit, because some of the projects fall through because of the timing. He suggested using a time period of the last two years or so, so that credit can be given to those who have done significant work. Miklo said that the anniversary of the tornado is April 13th, and the City Council is holding a meeting on April 17th He suggested the Commission may want to consider presenting some awards at that City Council meeting for projects, outside of the regular awards program, that deserve special attention. s/pcd/mins/h pcl3-8-07 . doc __..______._._.~,_._.__________,__.______.__'______,..__"___..._,.___..___n'_____.._ ._.._.._._._._..___..__._,._.__._~__'_'____ Swaim asked what the criteria for those awards would be, and Miklo replied that it could be whatever the Commission wants. He said there have been some outstanding projects. Swaim said that it would be good press for preservation, especially since preservation month is in May, and the regular preservation awards will be held in the fall. The consensus of the Commission was to pursue the granting of awards for tornado restoration at the April City Council meeting. Terdalkar said the Commission could make a recommendation to the City Council to recognize these efforts. Miklo said the awards could be from the Commission and presented by the Mayor. He said staff will discuss this with the Mayor and pursue this. Miklo said that for the special awards, staff would send a staff-compiled e-mail list of potential winning properties to Commission members. He asked that if someone objects to any property or properties to let staff know of that objection. Swaim volunteered to work with Burford and Terdalkar on pulling nominations together for the fall annual preservation awards. ADJOURNMENT: The meeting was adjourned at 7:47 p.m. Minutes submitted by Anne Schulte s/pcdtmi ns/hpcf3-B-07. doc ___.____._._________..__,. _____~__._._._____._______...,.___..___.._.________._ __~_.._,_.___,_... .._.__..._,._.___..____m_______.__ _ I I I Historic Preservation Commission Attendance Record 2007 Term Name Expires 2/08 3/08 Baker 3/29/09 X OlE Brennan 3/29/08 X X I Carlson 3/29/07 X X Gunn 3/29/07 X OlE I McCormally 3/29/08 OlE OlE I Michaud 3/29/09 X X Ponto 3/29/07 X X I Swaim 3/29/09 X X I Toomey 3/29/09 X X Weitzel 3/29/08 X OlE I I i i ! I Key: I ! X ~ Present I o ~ Absent I OlE ~ AbsentlExcused i I NM ~ No Meeting I -- -- ~ Not a Member I i i I I I slpcd/minslhpcl3.8.Q7 . doc rm Minutes Youth Advisory Commission March 21, 2007 - 7:00 P.M. Lobby Conference Room, City Hall DRAFT Call to Order: Meeting called to order at 7:14 P.M. Members Present: Keranen, Bleam, Weeks, Nelson Members Absent: Ziegenhorn, Segar. Stubbers Others Present: City Council Liaison Correia, City Clerk Karr, United Action for Youth Rep. Janie Jeffies Approve Minutes: Bleam motioned to approve the minutes; Weeks seconded. Approved 4-0. Leadership Summer Camp: Jeffies asked for input from the Commission about a proposed United Action for Youth directed capacity-building summer camp for ten to fifteen high school sophomores to seniors. The UAY plans build youth capacity to encourage them to work with local community groups that are trying to engage young people more. She expects a commitment from the participating youth when they apply for the camp that they will serve the community in some way after their training. Jeffies asked for input from the Commission concerning possible dates for the camp, the length of the program, and activities involved. Keranen suggested informing the participants in ways to continue community involvement when not in high school. Correia suggested having a mentor program for the participants with adults in the community, possibly through the Chamber of Commerce. NCJC 50K Race & Relav Karr, who serves as a member of the NCJC 50K Race & Relay board, spoke on behalf of Meredith Caskey. They asked the Commission to commit to staffing a water stand from 8 A.M. to 4P.M. with 3 to 5 volunteers constantly. A banner for the Youth Advisory Commission will be displayed. Karr suggested breaking up the commitment with groups of individuals in increments of time. The course is a loop from Broadway Center to the soccer park. Other possible involvement could be set-up, cleanup, crosswalks, and other things. Keranen agreed to present this to the student council at West High. Nelson and Bleam agreed to providing volunteers for shifts. The Commission committed to staffing a water stand from 8 A.M. to 12 P.M. Karr asked that the members e-mail her with commitments and time slots. Youth Advisory Commission March 21, 2007 Page 2 Report from Summer of the Arts Subcommittee: Weeks read an e-mail from Ziegenhorn. She stated that it still needs to be determined how expenses exceeding the $200 provided by the Summer of the Arts will be covered. There are two contacts that are committed to helping prepare food for the event. Karr reiterated that the city budget has $500 appropriated for the Summer of the Arts Global Village, which can be used to pay for expenses with confirmation from subcommittee members. Karr stated a banner for the Youth Advisory Commission will be displayed. Report from Website Subcommittee: Nelson stated a counter has been installed on the webpage. Neison provided a handout detailing criteria for posting community events on a calendar to be placed on the website. He also provided the criteria used by the Vancouver Youth Advisory Commission for their events calendar. Correia asked what was meant by the requirement: "The event must be open to participation or attendance in a substantial manner to youth in Iowa City". Nelson stated the event must be open to youth participation and of general interest to youth. How the events on the calendar would be displayed was discussed. It was agreed upon that the calendar would be presented in frames. One frame would show all days of the month, with days with events being links. Another frame would display details about the events happening on one day. Karr suggested that the once the Commission is comfortable with the proposal they submit it to the Web Council to begin the process for adding to the website. Nelson asked who would maintain the calendar. Correia stated the website wouid have to be frequently updated to keep it timely. Karr stated the role of the staff maintaining the website calendar would be to confirm or deny submitted events, but not to find events to post. She suggested having the joint responsibility of a subcommittee and the city clerk. The Commission agreed to submit the handout detailing the guidelines for submitting events to the website calendar to the Web Council to begin the process. Report from Grant Proarammina Subcommittee: Nelson provided a revised outline detailing the mini-grant program. Keranen provided a handout summarizing the issues discussed in a meeting on March 21 with Nelson, Karr, Keranen, and City Attorney Eleanor Dilkes. Keranen summarized the following key concerns discussed: . The subcommittee would not judge proposals with a rubric, only the full Commission would. . Would the rubric use tallying points? -- ._-,-,-_..-_...--------_._._-_..,._..__.-.._--_.._---~---,---_._._""'--~---~--_.,--._--_._.__._...._._--_._._--.--.------.- "',---"..."-. ----- - -.-..--....--. Youth Advisory Commission March 21, 2007 Page 3 . The applicant should not be required to have outside funding but could be encouraged to do so. . Appropriate sponsoring groups Include non-profits, school or teachers, city groups, and service clubs. . Religious sponsoring groups would have to be judged on a case by case basis because the funds could not be used for religious purposes. The project should be beneficial to the community, but not religious or closed to church members only. . Expenses would be reimbursed based on receipts submitted. Because it may be impossible for youth to pay all expenses up front, reimbursals could be done more than one time, depending on the project. . Grantees under 18 would have to have the sponsor reimbursed because the city cannot write checks to them, but for grantees over 18 they can be reimbursed directly. The sponsor may front-end expenses for the youth, in which case the sponsor would be reimbursed. This must all be specified in the application packet. . The sponsor should sign the application everywhere the applicant does, which is legally required for applicants under 18. For accountability applicants over 18 must have the sponsor sign as well. . The sponsor should specify their relationship to the applicant in the application. . The Program for Improving Neighborhoods grant application will be used as a starting point for forming the application packet. Karr stated the PIN program has similarities in the process for approving applications. Keranen suggested providing the judging criteria up front will allow the subcommittee to inform the applicant if they do not meet the requirements before they complete the entire application. Bleam asked about the role of the subcommittee. Keranen stated the subcommittee would receive a project proposal from the applicant. They would then meet informally to describe the application process, discuss the project, inform the student of the criteria used to judge projects, and provide the application packet. After meeting with the subcommittee, the applicant would submit the application and present their project proposal to the Commission to be judged. Karr stated the role of the subcommittee is to challenge the applicant to fine tune their application. Correia asked about what kind of projects would not fit. Keranen stated projects not located in Iowa City or not benefiting Iowa City residents would not be eligible. Karr noted projects could not use city funds to benefit areas outside of Iowa City. It was discussed whether the grantee would need to live in Iowa City. It was generally decided that the applicant and sponsor should reside in Iowa City. Karr stated she would discuss the issue with City Attorney Dilkes. Correia expressed that restricting the program to Iowa City youth operating programs in Iowa City would challenge other cities to develop similar programs to empower the youth of their community. Bleam clarified that the grant would technically be a reimbursal of funds spent on a project up to $500. Correia stated the reason for reimbursing expenses rather than ,_______~__~_.._._~__,_~,.____._.___w.__.___.,.,___._._'."'_" .___..__.__.___~____.~.__._.___.___,._..._.____._."_.~_'M Youth Advisory Commission March 21, 2007 Page 4 paying up front is to encourage accountability. Karr expanded that expenses would be reimbursed because using public funds calls for greater accountability. Correia and Karr agreed that the Commission will likely learn a more efficient way after the program begins operating. Keranen stated the application packet will be completed before the end of the high school and university academic years to be able to inform students about the opportunities. Nelson stated that City Attorney Dilkes suggested having an agreement form where the grantee and sponsor states they will complete their project within the agreed time and be reimbursed for a certain amount of expenses. Public Discussion: Correia presented a petition written by a sixth grade class at Grant Wood Elementary School opposing the extension of Gable Street. City councilors will speak to the class, and Correia invited a Commission member to attend. Keranen agreed to come. Correia suggested scheduling a discussion on Atul Nakhasi's proposal for reforming the PAULA punishment and inviting him to speak at an upcoming meeting. Correia suggested a Commissioner should attend a meeting between UISG City Council Liaison Austin Baeth, Nakhasi, Stepping Up, University of Iowa Vice-President of Student Services, and other community groups. Bleam suggested that Nakhasi and Baeth should be invited to speak at the April 18 meeting. Announcements/Invitations: Karr noted that the Human Rights Commission sent e-mails providing meeting dates for when Commission members could attend, and an invitation to volunteer at the Human Rights Commission Youth Awards ceremony on April 24. Karr stated she would ask for more information and then e-mail commissioners to determine commitment to volunteer. Meetina Schedule: Karr suggested that a potential May meeting could be decided at the April 18 meeting. May 16 was decided as a tentative meeting date, but Karr will confirm this in an e-mail to commissioners. Meetina Adjourned: Motioned by Bleam, seconded by Weeks. Confirmed 4-0. Minutes prepared by Nelson. ATTENDANCE RECORD YEAR 2007 (Meetinl! Date) TERM 1/17 2/21 3/21 NAME EXP. Audrey 12/31/07 X X X Keranen Sarah 12/31/07 X X OlE Ziel!enhorn Lin Weeks 12/31/08 X X X David Segar 12/31/08 X X OlE Maison 12/31/07 X OlE X Bleam Jacqueline 12/31/07 X X OlE Stuhbers Michael 12/31/08 X X X Nelson KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member POLICE CITIZENS REVIEW BOARD MINUTES - March 13,2007 DRAFT )IP1"j I CALL TO ORDER: Chair Michael Larson called the meeting to order at 5:31 p.m. MEMBERS ABSENT: Candy Barnhill, Loren Horton, Greg Roth Elizabeth Engel MEMBERS PRESENT: STAFF PRESENT: Staff Kellie Tuttle, Legal Counsel Catherine Pugh STAFF ABSENT: None OTHERS PRESENT: Captain Tom Widmer of the ICPD; and public, Dean Abel RECOMMENDATIONS TO COUNCIL (1) Accept PCRB Report on Complaint #06-05. (2) Recommend change to City Code section 8-8-6(E) CONSENT CALENDAR Motion by Barnhill and seconded by Horton to adopt the consent calendar as presented or amended. . Minutes of the meeting on 02/22/07 . ICPD General Order 99-02 (Alarm-Open Door Response) . ICPD General Order 01-05 (Officer Involved Shootings/Lethallncident Investigations) . ICPD General Order 01-05 (Officer Involved Shootings/Lethallncident Investigations) . ICPD General Order 04-01 (Personnel Early Waming System) . ICPD SOG 01-15 (Criminal Investigations) . ICPD Department Memo 07-08 Motion carried, 4/0, Engel absent. Horton stated that on the February 22nd minutes, Horton's name should be changed under Executive Session. Barnhill asked Widmer regarding General Order 99-02 (Alarm-Open Door Response) the difference between a key holder, business representative, building representative, and a property representative. Widmer said they would take a look at property representative, business representative and a building representative. He believes that they were meant to mean the same thing, but would look in to it. Widmer explained a key holder can be a property owner, maintenance person or a tenant. Barnhill also suggested looking at General Order 04-01 (Personnel Early Warning System). Under purpose, the first sentence has "outline identify". She would like to see the wording cleaned up. Also under Procedures (IV), Personnel Early Warning Review (D), Barnhill wanted clarification when the supervisor prepares a written PCRB March 13, 2007 Page 2 OLD BUSINESS NEW BUSINESS PUBLIC DISCUSSION summary of the meeting. Widmer confirmed that the written summary is done post meeting. Barnhill asked the Board to recap the discussion from the February 22nd meeting regarding in-car recording devices. Larson reported that Chief Hargadine had contacted hirn regarding requests for in-car recordings. There was concern due to the amount of time it takes to mask the officer's identity and the process is extremely problematic, in the end it rendered the in-car recording unusable. The Board had discussed that it generally does not request the in-car recordings and shouldn't be an issue. Barnhill wanted to make sure that audio would still be available to the Board. Barnhill was concerned that the Board was giving up the right to request the in-car recordings. Larson stated that the Board was not giving up the option to request the in car recordings, but that it would be on an as-needed basis. The Board asked Widmer to follow up with the Chief to be sure everyone was on the same page and that the Board still has the option to request audio and/or video. Widmer said he would discuss it with the Chief and follow up with a memo to the Board. City Code Section 8-8-6(E) / Policy & Procedure for extension requests - Barnhill would like to have the wording changed in Section V. (E) where it says, "The Board mav grant extensions from this deadline for good cause shown." to "The Board will grant extensions from this deadline for good cause shown." Pugh stated she could not think of anytime an extension would not be granted by the Board with good cause shown by the Police Department. After Board discussion, it was recommended to request the change to Council. Motion by Barnhill, seconded by Roth to recommend the change wording in City Code Section 8-8-6 (E) from "may" to "will" to the City Council. Motion carried, 4/0, Engel absent. None. Abel asked what the ICPD General Orders were. Widmer explained that the General Orders are the orders issued to the officers. They are different from the rules and regulations which are thou shalt. The General Orders are guidelines. Because of the accreditation process the General Orders are to be reviewed in a timely fashion. After Police reviews the General Orders they are furnished to the Review Board so that they can see the current guidelines that the officers are following. Abel also asked about executive session audio tapes and minutes and if any minutes are taken for executive sessions. Tuttle explained that no minutes are taken for executive session and the audio tapes are kept for one year from the date of the meeting. Pugh stated for the record that the Board does not have any power or authority over the Police Department in terms of the writing of the general orders. Any comments or recommendations by the Board are just that, which any citizen could also do. PCRB March 13,2007 Page 3 BOARD INFORMATION STAFF INFORMATION EXECUTIVE SESSION REGULAR SESSION Abel also asked about the meeting packet items and where they could be found. Tuttle explained that the items are available for review on the City website and to call if he had questions. Abel inquired about the report that the Board makes regarding a complaint and who gets to see the report. Horton responded that the report is a public document that goes to the City Council after the Board finalizes it. None. None. Motion by Horton and seconded by Barnhill to adjourn into Executive Session based on Section 21.5(1 )(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, Engel absent. Open session adjourned at 6:05 P.M. (Roth left the meeting due to a conflict of interest regarding #06-05.) (Larson left the meeting due to a conflict of interest regarding #06-03.) Returned to open session at 7:44 P.M. Motion by Horton, seconded by Barnhill to forward the Public Report as amended for PCRB Complaint #06-03 to City Council pending the name clearing hearing or waiver there of. Motion carried, 3/0, Engel absent, Larson abstaining. Motion by Horton, seconded by Barnhill to forward the Public Report as amended for PCRB Complaint #06-05 to City Council. Motion carried, 3/0, Engel absent, Roth abstaining. PCRB March 13, 2007 Page 4 Motion by Horton, seconded by Barnhill to set a name clearing hearing for PCRB Complaint #06-03 on March 29th, 2007 at 5:30 P.M. Motion carried, 3/0, Engel absent, Larson abstaining. MEETING SCHEDULE . March 29, 2007, 5:30 P.M., Lobby Conference Room . April 10, 2007, 5:30 P.M., Lobby Conference Room . May 8,2007,5:30 P.M., Lobby Conference Room . June 12, 2007, 5:30 P.M., Lobby Conference Room . July 10, 2007, 5:30 P.M., Lobby Conference Room ADJOURNMENT Barnhill will not be available for the April 1 Oth meeting. Motion for adjournment by Barnhill and seconded by Horton. Motion carried, 4/0, Engel absent. Meeting adjourned at 7:49 P.M. POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2007 (Meetinl!: Date) TERM 1/9 1/16 2/13 2/22 3/13 NAME EXP. Candy 9/1/07 X X NM OlE X Barnhill Elizabeth 9/1/08 X X NM X OlE Engel Loren 9/1/08 X X NM X X Horton Greg Roth 9/1/09 X OlE NM X X Michael 9/1109 X OlE NM X X Larson . KEY: X = Present o = Absent OlE = AbsentlExcnsed NM = No meeting --- = Not a Member POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319) 356-5041 March 7, 2007 ~2 """-- -----. " J f'~-) 1-::;:] c:::' ~ -11 To: City Council Complainant Stephen Atkins, City Manager Sam Hargadine, Chief of Police Officer(s) involved in complaint w -c --f1 '-' <~.J C) -;:;:-: ,-,.. , -~ )> -J U1 c..> From: Police Citizen's Review Board Re: Investigation of PCRB Complaint #06-05 This is the Report of the Police Citizens Review Board's (the "Board") review of the investigation of Complaint PCRB #06-05 (the "Complaint"). BOARD'S RESPONSIBILITY Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the Police Chiefs Report ("Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chiefs professional expertise", Section 8-8-7 B (2). While the City Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence', are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice, or any Federal, State or local law", Section 8-8-7 B (2) a, b, c. BOARD'S PROCEDURE The Complaint was received at the Office of the City Clerk on November 3, 2006. As required by Section 8-8-5 (B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chiefs Report was due on February 1, 2007, and was filed with the City Clerk on January 25, 2007. The Board met to consider the Chiefs Report on February 22, 2007 and March 13, 2007. The Board, by a vote of 3-0 with two members absent, voted to review the Chiefs Report in accordance with section 8-8-7, B (1) (a), "on the record with no additional investigation." FINDINGS OF FACT The Complainant was stopped on August 18, 2006 by Officer A for a traffic violation on Interstate 80. Subsequently, the stance of the K-9 Officer led the officer to a non- consensual search of the vehicle driven by the Complainant. All incidents relating to the stop, the search, and other issues brought forward in the Complaint, were recorded on the Officer's in-car camera. The Complainant. accused Officer A of taking too long to accomplish the ticketing, of using a harsh tone of voice, of Whistling during the encounter, of glaring at her ~nd the other occupant of the vehicle, and of using disrespectful language on at least two occasions. The Complainant also accused Officer A of taking too long to search the vehicle, of a delay before a Supervisor arrived, of questioning the other person in the vehicle, and "completely insulted, degraded, and took the job beyond reasonable limits for no reason", as well as showing prejudice. CONCLUSIONS After reviewing the Complaint, and the Chiefs Report, the Board concluded that the complaints were not substantiated. The evidence per the Chiefs report from the in-car camera recording did not uphold the Complainant's version of events. It is difficult to list all of the allegations made by the Complainant in this case, because they were so numerous and overlapping. Therefore we take the Chiefs Report numbering of thirteen (13) separate Complaints, and consolidate them into two (2) inclusive and general allegations, for purposes of our Report. Allegation # 1 - Unwarrantable delay in accomplishing the ticketing and searching tasks. NOT SUSTAINED. The evidence per the Chiefs report does not support the accusations of any delays in performing these duties. 0 8 .c ~ :'"~o ::;''1': Allegation # 2 - Use of harsh tone of voice, of glaring at the Complainant.:pf ~ng!l disrespectful language, of insulting and degrading the Complainant. l'!D1:f~:showing.":"_ prejudice - NOT SUSTAINED. The evidence per the Chiefs report does nQt~~ppoff'the:Tj accusations of any inappropriate words or actions by Officer A. 0 SE ~ ',:..J ::2:/' -J COMMENTS )> <:J1 .t:'" We commend the Officer involved in this case for activating the in-car camera. The evidence from the recorded video made it possible for the investigating officers to compare the accusations received from the Complainant with what was captured by the in-car camera. This Complaint demonstrates the value of consistent use of the in-car cameras when there is need for later review of actions. CALL TO ORDER: MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: STAFF ABSENT: OTHERS PRESENT: POLICE CITIZENS REVIEW BOARD MINUTES - March 29, 2007 DRAFT C[] Vice Chair Elizabeth Engel called the meeting to order at 5:35 p.m. Candy Barnhill, Loren Horton Michael Larson, Greg Roth Staff Kellie Tuttle, Legal Counsel Catherine Pugh None None RECOMMENDATIONS TO COUNCIL (1) Accept PCRB Report on Complaint #06-03. NAME CLEARING HEARING Tuttle announced that the Chief indicated the Officers had waived the hearing and would not be held. However, there was a need to go into executive session. EXECUTIVE SESSION REGULAR SESSION ADJOURNMENT Motion by Horton and seconded by Barnhill to adjourn into Executive Session based on Section 21.5(1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 3/0, Larson and Roth absent. Open session adjourned at 5:37 P.M. Returned to open session at 6:33 P.M. Motion by Barnhill, seconded by Horton to forward letter to the Chief of Police. Motion carried, 3/0, Larson and Roth absent. Motion by Horton, seconded by Barnhill to forward the Public Report as amended for PCRB Complaint #06-03 to City Council. Motion carried, 3/0, Larson and Roth absent. Motion for adjournment by Barnhill and seconded by Horton. Motion carried, 3/0, Larson and Roth absent. Meeting adjourned at 6:34 P.M. --_._---~-~--_._--~----_.~--_._._------"_._.._._-_...---------_.._-,_..._~_.~~._._-_.- POLICE CITIZENS REVIEW BOARD ATTENDANCE RECORD YEAR 2007 (Meetin2 Date) TERM 1/9 1/16 2/13 2/22 3/13 3/29 NAME EXP. Candy 9/1/07 X X NM OlE X X Barnhill Elizaheth 9/1108 X X NM X OlE X Engel Loren 9/1/08 X X NM X X X Horton Greg Roth 9/1109 X OlE NM X X 0 Miehael 9/1109 X OlE NM X X OlE Larson . KEY: X = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City, IA 52240-1826 (319) 356-5041 Q ....~~,-, ~-- \ .~--~ -,.. ,'<) ,~;:::.::, e::; --.> ';:::'J (~) :::) -n :'~.. T1 . ' - .:.> j> <2 --, "--' To: City Council Complainant Stephen Atkins, City Manager Sam Hargadine, Chief of Police Officer(s) involved in complaint ~~.) ~~ --,~:1 c.) C> From: Police Citizen's Review Board Re: Investigation of PCRB Complaint #06-03 Date: March 29, 2007 This is the Report of the Police Citizens Review Board's (the "Board") review of the investigation of the Complaint PCRB #06-03 (the "Complaint")_ Board's Responsibilitv Under the City Code of the City of Iowa City, Section 8-8-7-B-(2), the Board's job is to review the Police Chief's Report ("Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chief's professional expertise", Section 8-8-7 -B-(2). While the City Code directs the Board to make "Findings of Fact", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence", are "unreasonable, arbitrary or capricious" or are "contrary to Police Department policy or practice or any Federal, State or Local law", Section 8-8-7 -B-(2)-(a)-(b )-( c). Board's Procedure The Complaint was received at the Office of the City Clerk on August 4, 2006. As required by Section 8-8-5-(B) of the City Code, the Complaint was referred to the Chief of Police for investigation. The Chief's Report was due November 2, 2006; the Report was filed with the City Clerk on October 19, 2006. The Board met to consider the Chief's Report on November 14, 2006_ The Board voted to review the Chief's Report in accordance with Sections 8-8-7-(B)-(1)-(b); 8-8-7-(B)-(1)-(c); 8-8-7- (B)-(1 )-(d); 8-8-7-(B)-(1 )-(e). The Board met December 5,2006; December 18, 2006, January 9,2007, March 13, 2007, and March 29, 2007 to consider the Chief's Report. Due to the complexity of this incident which included conflicting information provided by the on-scene officers as reported in the Internal Investigation; the Board's desire to adequately review and comprehend the thorough Chief's Report; and the possibility of the Board either requesting additional investigation by the Chief or performing its own additional investigation, the Board had requested a 50-day extension. FindinQs of Fact The complainant alleges that her 17-year old son was stopped, handcuffed, told that he was under arrest, and sUbjected to discourteous remarks. Interviews were conducted with the juvenile, his father, officers present at the initial scene, and officers directly involved with the juveniles. A second juvenile who was also detained, handcuffed, searched, field interviewed, given an "eye test" and a PBT, placed in a squad car, and ultimately released, declined to participate in the Chief's investigation as did his father. The in car camera system was checked and found to be functional however none of the officers either at the scene or involved in the detention of the juveniles had activated their in car recording devices. The report of the incident, dispatch logs and dispatch tape were reviewed. The ICPD received a report of a vacant house possibly being burglarized. Five patrol officers, the Watch Supervisor, the Watch Commander and two SCAT officers responded. An individual was seen fleeing the area by an officer but was not pursued or apprehended. Two juvenile males walking in the area were detained, field interviewed together and separately, given PBT tests, searched, handcuffed and ultimately released. Conclusion ,...., co, o '3 >0 x Board concluded that the findings of the Chief's Report are not unreasonaBfe,~rbit~ orn capricious. See Comment section. n-" w -:"-jC~ 0 :< F~'~\ ". 'JJ - -l>O-\._J ,-\ -'_! '-:;l- /-~: '.". )> '? w Allegation #1: Personal Conduct - Not sustained. Allegation #2: General Conduct on Duty - Not sustained. Comment ."'1> !'~::aw The Board wishes that the Chief had addressed formally the allegations of handcuffing and alleged arrest of a juvenile as listed by the complainant and as stated by the Chief in his cover letter and his Report to the Board. The Report included investigation regarding these allegations but did not issue Findings. Handcuffing and Arrests of Juveniles: The Board recommends a review of OPS-19.1, Juvenile Procedures, with emphasis on handcuffing of juveniles and arrests of juveniles. In Car Recording Device Activation: The Board does not concur with the internal investigation conclusion that no policy violation occurred when no officer activated an in car recording device. OPS-12, In Car Recording Devices [effective 8/4/1999], section IV, states, "In addition to traffic stops, officers should manually activate the recording equipment on calls for service and on self initiated field activity." According to Merriam-Websters Collegiate Dictionary, 11th Edition the operant, "should', is "used in laws, regulations, or directives to express what is mandatory" and placed an obligation on the officer(s) at the scene and involved in the field investigation to activate their recording device(s). The existence of a visual/audio documentary of the events which transpired during the detention of the juvenile(s) would have been an invaluable tool for the resolution of PCRB #06-03, if after viewing the recording of the incident, a complaint had transpired at all. Disrespectful Commentary: The Board suggests that consideration be given to additional training and a review of Leg-01, Civil Rights, 1II-(D)-(2), "Act, speak and conduct themselves in such manner as to treat all persons with courtesy and with that respect due to every person as a human being." In the Investigator's Report, it was acknowledged by officers at the scene that certain officer(s) did not exhibit the consummate level of professionalism that is typically exhibited by the members of the ICPO. Officer Communication at the Scene: The Investigator's Report documented conflicting information among the officers who had direct contact with the juveniles. The Investigator's report detailed multiple incorrect assumptions made by officers at the scene due to a lack of communication between the lead officer and those detaining the juvenile(s). I.e.: "Officer \I said he had assumed that Juvenile 2 (Juvenile 1) had been arrested by Officer I, and he searched him incident to the arrest." . Incident Documentation: The Board concurs with the Chiefs assessment that a review of reporting requirements is necessary. The Board suggests a review of OPS V., Reporting Use of . Force, and review of LEG-03, Field Interviews and Pat Down Searches, be included in the additional training. o ~o ~~. --- ,...., = = -..I :::;t ".. ::;(} W o -on """ ..:.;~ ~.'-- TI .~ <,) '2 '...;J MINUTES PLANNING AND ZONING COMMISSION EMMA J. HARVAT HAll March 15, 2007 J][J PRELIMINARY MEMBERS PRESENT: Charlie Eastham, Ann Freerks, Bob Brooks, Wally Plahutnik, Beth Koppes, Dean Shannon MEMBERS EXCUSED: Terry Smith STAFF PRESENT: Robert Miklo, Sarah Walz, Sarah Holecek OTHERS PRESENT: Martha Greer, Suzanne Bentler, Marianne Mason, Charlie Drum, Ben Galluzzo, Brent Freerks, Mike Moriarity, Steve long, David McCoid RECOMMENDATIONS TO CITY COUNCil: Recommended approval, by a vote of 5-0 (Smith absent, Freerks recused), REZ07-00002, an application submitted by Martha Greer and Suzanne Bentler for a rezoning from Neighborhood Stabilization Residential (RNS-12) zone to Medium Density Single Family (RS-8) zone of approximately 5.75 acres of property located on South Governor Street. CAll TO ORDER: Freerks called the meeting to order at 7:30 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: No Discussion. REZONING ITEM: REZ07-00002, discussion of an application submitted by Martha Greer and Suzanne Bentler for a rezoning from Neighborhood Stabilization Residential (RNS-12) zone to Medium Density Single Family (RS-8) zone of approximately 5.75 acres of property located on South Governor Street. Freerks announced she owns property in this area and recused herself from discussion. Freerks yielded chair duties to Eastham and left the room. Walz said that a recently compieted study of housing issues in the Central Planning District indicates that single family homes are being converted to duplexes and the right of home ownership has decreased slightly in most of the RNS-12 zones. She said there is a great variety of housing avaiiable in the rezoning area, which is typical near the downtown area. The lack of owner-occupied housing on lucas Street compared to the cluster of owner-occupied in the proposed rezoning area suggests there is a tipping point in the housing market. When the density or proportion of the rental housing gets to a certain point, the housing market tips and there is very little owner-occupied housing. A concern over affordable housing for families was brought up in the March 1 Planning and Zoning meeting. There was a concern that a zoning change to an RS-8 zone would reduce the opportunity for duplexes and opportunities for families to rent in this area. Walz said that due to the close proximity to the university, the rezoning area is iikely to be marketed to student renters. Students are often able to outbid families because of their ability to pool together money. The Housing Authority has submitted a letter indicating that the experience that they have had with rental properties in the area is that the high proportion of student renters may discourage families from renting in the area. The lifestyles of families and students is sometimes in conflict. They have different schedules and expectations regarding property upkeep and noise. The applicants are seeking a housing balance. A group of home owners in the rezoning area have invested time and money into their neighborhood. They want assurance that their time and money will lead to greater -----_._-"~--_._-"--_._~---,---~--~-----^-,._'-_._-~_.--...,-.- ---...---.---..'^'.----.- Planning and Zoning Commission March 15, 2007 Page 2 stability of the neighborhood. The applicants have consciously decreased the requested rezoning area to include only the properties that would not become non-conforming in the RS-8 zone. Walz said Staff recommends approval of the application because the Comprehensive Plan encourages reinvestment in older neighborhoods and the preservation of the historic character of older neighborhoods. Staff does not believe there will be a negative impact to housing affordability. The rezoning has the support.of most of the property owners in the area. Koppes asked if 615 South Governor is included as non-conforming. Walz said that 615 South Governor is currently non-conforming and will not change in the RS-8. Eastham clarified that in RNS-12 and RS-8 zones multi-famiiy building types are not allowed. Walz added that when the area was rezoned to RNS-12 from RM-12, if the multi-family properties were conforming in RM-12 they were conforming in the RNS-12; if they were non-conforming in the RM-12 they were non-conforming in the RNS-12. As a non-conforming use they cannot expand nor can they rebuild if 75% of the value is destroyed. All of the multi-family in the proposed area came into the RNS-12 as non-conforming. Eastham asked if there would be any additional multi-family development. Walz said there could be no new multi-family development. Eastham asked if any of the 12 converted multi-family properties found in the RNS-12 study area became duplexes. Miklo said there may have been multi-family properties that were converted to single family or duplex. Eastham said we don't have sufficient data to suggest what a reasonable balance of building types is appropriate. Miklo said the map is illustrative because all of the properties on the map were at one time single family. Through zoning practices, almost all of the properties on Johnson and Dodge Street have been allowed to covert to multi-family or duplex. If this area isn't rezoned to RS-8, past experience would indicate that single family homes would continue to be converted to duplexes. Plahutnik said many properties that are currently single family rental are owned by persons that iive in this rezoning area. The owners are not looking to convert their properties, they are looking to stabilize and maintain the current housing balance of the neighborhood. Miklo said rezoning this area to RS-8 is a good tool for stabilization and given the current uses and desires of the property' owners it would be an appropriate zone for the area under consideration. Walz added this area is challenged by its proximity to downtown. It creates an intense rental market primarily for students and families that want to live and work close to downtown. The applicants are seeking a level playing field for students and families that want to rent or own property in this area. Public discussion was opened. Martha Greer, 530 South Governor Street, said she has lived at her home for eight years and purchased the home after it was on the market for six months. The price of the home was affordable and allowed her to use the extra money to renovate the home. She said a lot has changed in the last eight years. The last downzoning and the nuisance ordinance allowed for a transformation of the neighborhood. She added she is the owner of 517 South Governor, a single family rental property, and the co-owner of 436 South Governor, a duplex that was converted from a single-family house before the purchase. Her investment in the houses wasn't to make money, but to fix up the house and spruce up the neighborhood. She believes a downzoning to RS-8 would further stabilize the neighborhood. Suzanne Bentler, 520 South Governor Street, said she moved to the neighborhood because of its uniqueness and proximity to downtown. She put together a PowerPoint slideshow to display the recent changes the neighborhood has gone through. The duplex at 436 South Governor had a lot of money put into it to strip and paint the siding. Her house at 520 Governor also had the siding stripped and painted. The duplex at 527 South Governor was repainted by the neighbor as a service project. It was once owned by a non-profit housing agency. The multi-family property at 433 South Governor, the rooming houses on Lucas Street, and the Sorority Houses on Burlington Street show the diverse housing stock of the area. Planning and Zoning Commission March 15, 2007 Page 3 Bentler said there is concern over the further duplex development due to the additions that envelop the yard. More duplexes that envelop yards could lower property values for neighboring properties, lower quality of life for neighbors' privacy, and create more parking lots in backyards. Bentler added the owner at 416 South Governor wrote an opposition letter to the rezoning. The owner asked to not be included in the rezoning. She believes it should be included in the rezoning and preserved because was owned by Irving Weber's. She said the Housing Authority provided rental information for a city-owned duplex on Lucas Street. The Housing Authority sent a letter back and indicated that they have had trouble renting this property to single families. Marianne Mason, 640 South Lucas Street, said there are three owner-occupied properties on Lucas Street. She supports the zoning change because she likes an area with a diverse population. The parking on Lucas Street has become a problem due to the large number of student-occupied houses. She doesn't want to see the remaining single family homes be converted to a duplex or multi-family use. Charlie Drum, 1136 Franklin Street, said he lived from 1989 to 1998 on the 300 block of South Lucas Street. He left his house before the nuisance ordinance and the downzoning to RNS-12. When he lived there, there were many single family homes on Lucas Street. He believes the downzoning stopped the neighborhood from sliding away. He said when there is a combination of single family renters and owner-occupied properties it prevents the area from slipping. Ben Galluzzo, 904 Bowery Street, said he grew up at 910 Bowery and his parents still live there. The neighborhood has changed since he was a child because the student rental market has widened. The house he currently lives in was left to his parents. He enjoys the mix of housing and would like to see it maintained. He said he supported the rezoning. Brent Freerks, 443 South Governor Street, said his family bought the house about 14 years ago. He said the current zoning has the potential for larger structures and paved backyards. He likes the diversity of housing in the area and lives next to a single family rental. There has been a variety of people living in the rental property, families and students. He has put a lot of time and money into rejuvenating his house and is planning on building a front porch in the summer. It is not about keeping the students out, because they are welcome in the neighborhood; it is about keeping larger structures out and preserving the green space. Mike Moriaritv, 506 South Governor Street, said he lives next to 426 South Governor, a rental property. The rental property was run-down and very unpleasant to live next to when it was owned before Steve Long, Suzanne Bentler, and Martha Greer bought it. It almost made him not buy his current house. Now, it is fixed up and is occupied occupants who respect the neighborhood. He thinks the downzoning would bring more responsibility to the neighborhood. Steve Lono, 520 South Governor Street, said he has lived in Iowa City since 1993 and moved to Governor Street in 2002. After the downzoning to RNS-12, he felt comfortable making an investment in the neighborhood. He likes the idea of having tenants and landlords on the same block. He did not intend on becoming a landlord, but whenever a house went on the market, a sense of fear went through the neighborhood. The neighborhood came together to buy properties and helped stabilize the area. Long said he has worked as a community development planner specializing in affordable housing for 15 years. The Governor Street neighborhood is a textbook example of what a neighborhood should be. There is a variety of income, housing options, ages, and buildings. One of the biggest influences on the price of housing is location. The area under consideration is near employment, education, and shopping. When renting out a property near the downtown area, the taxes and age of the house will make it difficult to be affordable. The property taxes on 433 South Governor cost about $6000 dollars per year. David McCoid, 922 Bowery Street, said he moved here about 18 months ago from Minneapolis. He moved to Bowery Street because it reminded him of the south side of Minneapolis. He supports the rezoning because he wants the neighborhood to stay as it is. Large structures should be kept out of the area. Planning and Zoning Commission March 15, 2007 Page 4 Eastham closed public discussion. Motion: Plahutnik moved to approve REZ07-00002. Brookes seconded the motion. Koppes said she wonders if the Historic Preservation Commission knows about the historic information about Irving Weber in the area. She supports the rezoning. Plahutnik said he also supports the rezoning. He asked Eastham to sum up his concerns about the affordable housing issue in the area. Brooks said he likes what this neighborhood has accomplished and their vision for the future. This neighborhood is a prime exam pie of how to take back the neighborhood. Eastham said he likes that the neighborhood offers rental units to students and families. He is concerned the zoning change will iimit the number of duplex homes in the area. He thinks the City does not have the appropriate tools to create the kind of balance that is needed for affordable housing. Eastham said this is a great example of a neighborhood taking responsibility for their properties and coming together for the good of the area. He is willing to support the downzoning. The motion passed on a vote of 5-0 (Smith absent, Freerks recused). OTHER ITEMS: Miklo said he wanted to point out the memo that was distributed for City Council meetings. It is the new rotation schedule. Miklo said there will continue to be plats and other items that aren't subject to the recent Supreme Court ruling on informal meeting agendas. These plats are routine and there will not be a need for a commission member to be present. Miklo said Eastham will be attending the National APA Conference in Philadelphia next month. The others in line were not able to go. CONSIDERATION OF 3/2/07 MEETING MINUTES: Motion: Brooks made a motion to approve the minutes as typed and corrected. Koppes seconded. Motion passed on a vote of 6-0 (Smith absent). ADJOURNMENT: Motion: Plahutnik moved to adjourn the meeting at 8:37 pm. Koppes seconded. Motion carried on a vote of 6-0 (Smith absent). Iowa City Planning & Zoning Commission Attendance Record 2007 FORMAL MEETING Term Name Exoires 1/18 2/01 2/15 3/01 3/15 Brooks 05/10 X X X X X Eastham 05/11 X X X X X Freerks 05/08 X X X X X I Koppes 05/07 X X OlE X X Plahutnik 05/10 X X OlE X X I , Shannon 05/08 X X 0 X X i ! Smith 05/11 X X X X OlE I I INFORMAL MEETING I Term Name Exoires 1/29 2/26 B. Brooks 05/10 X X C. Eastham 05/11 X X A. F reerks 05/08 X X I E. KODDes 05/07 X OlE I W Plahutnik 05/10 X X I D.Shannon 05/08 OlE X i T. Smith 05/11 X X I I Key: I i X = Present I 0 = Absent I OlE = Absent/Excused I I I I ! I I U4-U:'-Uf MINUTES lOW A CITY HUMAN RIGHTS COMMISSION TUESDAY, March 27, 2007 LOBBY CONFERENCE ROOM, CITY HALL DRAFT IP16 Members Present: Scott King, Sehee Foss, Kate Karacay, Sherry Hunter, Eric Berger, Sara Baird, Joy Kross, Beverly Witwer, Martha Lubaroff. Staff Present: Stefanie Bowers Call to Order Witwer called the meeting to order at 7:00 p.m. Recommendations to Council (Become effective only after separate Council action): None. Consideration of the Minutes of the February 27. 2007 meeting MOTION: Kross moved to accept the minutes as submitted, and King seconded. The motion passed on a vote of9-0. Presentation of Certificate Witwer presented outgoing Commissioner Foss with a Certificate signed by the Mayor; Foss graduates in May from the College of Law and resigned her position on the Commission. GA YLA Week Program Commissioners approved a contribution of$250.00 to help bring Magdalen Hsu-Li to the University of Iowa GA YLA program in April. New Human Rights Investigator Bowers updated Commissioners on the hiring of Kristin Watson who will start on April 4, 2007. Hate Acts Raoid Resoonse Team Bowers met with Shams Ghoneim and Rabbi Jeff Portman to plan future programming for the community. A committee will be formed to assist with the programming. The first meeting will be in April. Youth Awards Witwer will host the event and Baird will present the Awards. Other Commissioners will assist with placing youth in the correct spot and coordinating the rows. HR Proiect Lubaroffwill contact Dorothy Simpson-Taylor later in the week to select a time to meet to go over the project. Breakfast Uodate The Keynote Speaker will be Alfred Ramirez of Diversity Focus. Film Series Baird and Berger will compile a list of films for the Commission to vote on at next meeting. Human Rights Scholarshio Baird drafted a description of the Award and presented it to the Commission. The Award description passed on a vote of9-0. Reoorts of Commissioners Berger is participating in a global movement to Save Darfur on April 23-30. Karacay will be going to Turkey for 2 months. Witwer has volunteered to assist with the 50K race being sponsored by the Neighborhood Centers of Johnson County. Witwer also announced her delight in the Senate passing a bill to add sexual orientation and gender identity to the State Civil Rights Code. Baird attended a program on Latinos in Iowa and learned a lot about the Civil Rights Movement that occurred in Iowa. King announced the resignation of Carlos Serrato from the University ofIowa Student Life. Adiournment There being no further business before the Commission, the meeting was adjourned at 7:58 p.m. Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2007 (Meetin Date' TERM NAME EXP. 1/23 2127 3/27 4/24 5/22 6/26 7/24 8/28 9125 10/23 11/27 12/25 Bev Witwer 1/1/08 X OlE X Sara Baird 1/1/08 X X X Scott King 1/1/08 OlE X X Martha 1/1/09 X OlE X Lubaroff Kate Karacay 1/1/09 X X X Sehee Foss 1/1/09 X X X Joy Kross 1/1/10 X X X Eric Berger 1/1/10 X X X Sherry Hunter 1/1/10 X X X KEY: x = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member NMNQ - No meeting, no quorum 0;[ PRELIMINARY MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MARCH 22"., 2007 IOWA CITY PUBLIC LIBRARY, ROOM A Call to Order: Jerry Anthony called the meeting to order at 6:35 pm Members Present: Jerry Anthony, Steve Crane, Marcy DeFrance, Andy Douglas, Holly Hart, Thomas Niblock, Brian Richman, Charlotte Walker Members Absent: Michael Shaw Staff Present: Tracy Hightshoe, Steve Long Others Present: Steve Ramirez, Charlie Eastham, Chris Harms, Tom Walz, Beth Koppes, Mike Townsend, Steve Rackis, AI Axeen, Dawn Newbill, Mark Patton, Suellen Novotny, Jesse Burns, Josh Weber, Deb Briggs, Maryann Dennis, Laura Dowd RECOMMENDATIONS TO COUNCIL (become effective onlv after separate Council action): Housing and Community Development Commission Funding Recommendations: FY08 CDBGIHOME Projects PROJECT NAME Housing - Home Eligible Activities Blooming Garden - Homeownership Builders of Hope - Transitional Housing Habitat for Humanity - Homeownership HACAP - Transitional Housing ICHA - Homeownership IC - Housing Rehabilitation (Lead) The Housing Fellowship - CHDO The Housing Fellowship - Rental Housing Housing Subtotal: HCDC RECOMMENDATION $80,000.00 $125,000.00 $117,000.00 $115,000.00 $0.00 $50,000.00 $31,000.00 $347,772.00 $865,772,00 Public Facilities, Non-HOME Eligible Activities Crisis Center - Accessibility $18,529.00 DVIP - Facility Rehabilitation $5,895.00 Extend the Dream - Facility Acquisition $0.00 Free Medical Clinic - Accessibility $29,500.00 Goodwill Industries - Facility Rehab $30,000.00 NCJC - Facility Rehab $88,000.00 Wetherby NA - Splash Pad $30,000.00 Public Facility Total: $201,924,00 Public Services Extend the Dream Foundation Free Medical Clinic Local Foods Connection Shelter House Visiting Nurse Association Public Service Total: $1,500.00 $7,500.00 $2,474.00 $7,500.00 $2,500.00 $21,474.00 Total Available to Allocate: $1,089,170.00 ---------------------------.--...----.-.--------- Housing and Community Development Commission March 22, 2007 Page 2 Approval of the February 21", February 22"., and March S'h, 2007 Meeting Minutes Walker said that a note should be added on the February 22"., 2007 minutes regarding the deleted recordings. Walkers said that on the March 8'h, 2007 minutes, under Members Absent, the name Michael Shaw is missing. Walker said that there is a name misspelling. David Dowie should in fact be spelled David Dowell. Walker said on the March 8'h, 2007 minutes, first page, third paragraph of Public Comments, the word "people" should be replaced with "equal." Richman motioned to approve the February 21", February 22"., and March 8'h, 2007 minutes with the corrections made by Walker. Crane seconded the motion. The motion was passed 8:0. Public Comment of Items Not on the Agenda None Anthony said that there is a new item on the agenda, Staff/Commission Comment. Anthony said that there will now be a time at meetings where commission members can announce things that will not be discussed. Anthony said he liked this to be moved up to the next item. Walker motioned to move Staff/Commission Comment up to the next item. Hart seconded the motion. The motion passed 8:0. Staff/Commission Comment Anthony said that HCDC received a request from Charlie Eastham. Anthony said he's going to read it but it will not be discussed. Anthony read the letter, which stated Eastham's concerns with HCDC member Walker's comparison between the Housing Fellowship's board and staff and a recently indicted non-profit organization's board and staff. Eastham's letter ended by saying such a comparison calls into question the integrity of HCDC. Anthony said this letter will be placed into the agenda for next meeting. Douglas said that he spoke with a local advocacy group, FAIR, and they are sponsoring an event. He read a letter saying that Michael Bodakin, president of the National Housing Trust, will be discussing maintaining and preserving affordable multi-family housing at the Iowa City public library on April 24'0. He will be available to answer any questions. Walker said that she heard about some housing for homeless people available now, 2- and 3-bedroom apartments in Burlington. Walker said that this is an option to consider. Staff/Commission Comment closed. Discussion of Iowa Valley Habitat for Humanity's Request to Amend the Financial Terms and Budget for its FY07 Affordable Homeownership Project. Hightshoe said that Habitat for Humanity was awarded 220,000 dollars for a FY07 homeownership project. As a project site had not been secured, an agreement has not been entered yet. Hightshoe said that when they did apply, the council's policy was that homeownership projects must be placed in a land trust to ensure permanent affordability or the funds would be available as a loan that must be repaid. Hightshoe said that Habitat did find 6 lots and they're asking for $168,000 for land acquisition costs and $52,000 for construction and landscaping costs. Instead of the land trust option, Habitat is now requesting a silent second mortgage be placed on the lot and when the lot is sold, the city would be repaid the original investment. Niblock asked if the city is going to reconsider the land trust option at all or would this be one exception. Hightshoe said that with FY08 funds the policy is flexible; however the language/preference about the land trust remains. Richman asked if someone could explain Habitat's rationale for moving away from the land trust option. Mark Patton, director of Habitat for Humanity, said there are two aspects. One is the buyer's concerns and the board of director's concerns. The board doesn't know what the neighborhood will be like in 10, -~._,..._-----,_..__..- - ----,--_._~--,-_..,~~.__.~._._----_...._"----_.- '.'-'.'-'----"---'. - .--.----------------..---.-.-..- Housing and Community Development Commission March 22, 2007 Page 3 20, or 99 years and they just don't know what the future is going to hold. Mark said that the homeowners have a hard time accepting such a long-term plan. Mark said that this is a more traditional structure where the cost of land will be paid back. Charlie Eastham, president of Board of Trustees for Housing Fellowship, said that his organization has also received funds to purchase land for homeownership assistance. Eastham said that the proposal states they will use the land trust. Eastham said he has an interest in any change in the council's present policy, which is that homeownership assistance is to mostly be directed through land trust methods. Eastham stated he had put some useful information together and sent it to Jerry Anthony. Eastham said that even though CITY STEPS places homeownership assistance as a much lower priority than rental assistance, they are both dealing with the same income groups. Eastham said that they are looking at 30- 60,000 dollars of assistance per homebuyer. Eastham said that this is a substantial amount of public money, which puts them at an obligation to use it wisely. Eastham said one must balance the ability of homebuyers to get asset accumulation as well as protecting the public's interest in maintaining affordability. Eastham said there are a number of methods, including the land trust model. Eastham's request is that before a change is made, staff reviews the information he has gathered. Anthony asked Mark what Habitat for Humanity has used in other places and has it worked. Walker said if something works, why change it. Anthony said he would like to hear Mark's response to his question. Mark said that he is proposing a hybrid of models and they're trying to do good for at least 20 years so that they can pay the city back the money. He apologized that he couldn't be clearer. Hightshoe said that this request, basically "recapturing" the funds at sale would change policy regarding Habitat homes. Past assistance has been under a "resale" agreement that ensures affordability over 15 to 20 years depending on the agreement. During this time period, Habitat must place another income eligible household into the unit if it should be sold. With this proposal, it would change to a recapture provision; that is if the home is sold at any time the funds are repaid to the city and the affordability period expires for that home. The funds are returned to our CDBG/HOME line of credit to be reallocated to another eligible project. The homeowner can then sell to whomever on the private market. Richman asked if a $40,000 (HOME assistance provided) house is sold fifteen years later, do we get back exactly that or do we include any appreciation. Hightshoe said those are terms that can be negotiated; if HCDC/Council wants to include that type of provision it is allowed. Richman asked if there is a council policy with respect to land trust. Hightshoe said the policy states the land trust option or a pay back loan, both are allowed and part of the policy. The policy also states an exception to provide some flexibility. Richman stated that $40,000 today and $40,000 15 years from today to be used for the construction of another unit will not be the same and must be considered. Richman said he'd like to hold this item for the next meeting. Anthony said there are two requests and asked the commission if they'd like to move both to the next meeting. Crane agreed. MOTION: Richman motioned to move the item to next meeting. Crane seconded. Motion passed 7:1 (Walker voting against). Discussion Regarding FY08 Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) Requests Hightshoe said that she passed out the revised Pro Forma for Builders of Hope. She said that there are some changes to the amounts available to allocate. Basically there are more funds available for public services and less for HOME eligible projects due to lower than expected HOME project income, but higher than expected CDBG program income. Hightshoe stated that when staff prepares the budget they must consider how much program income that the city estimates will be received for the year and must look at how our projections came in for the last year. The City did not receive the projected amount of HOME program income, thus we must lower the amount of HOME funds to allocate to ensure that there is enough money to fund the projects recommended tonight. Hightshoe said that there is $654,381 available to allocate to HOME eligible projects and $21,474 in public services. Hightshoe said there is $434,789 available with CDBG funds. That amounts to approximately 72,000 dollars less in HOME and 39,000 dollars more in CDBG. -,~~-_._-",._,---------------_._.- Housing and Community Development Commission March 22, 2007 Page 4 Anthony decided to start with public services. Niblock asked if they are required to spend all of the allocated money. Hightshoe said no. Crane started with Extend the Dream. He noted that most everybody wanted to give it some funding. Crane said he put the full amount. Richman read his allocations for each of the projects under public services. He advised Steve Long to type them into the overhead screen and then the commission can discuss them and change them as they see fit. Richman said he allocated 1,500 dollars for Extend the Dream, 6,000 dollars for Free Medical Clinic, 1,500 dollars for Local Foods Connection, 6,700 dollars for Shelter House, and 1,000 dollars for VNA. Hightshoe said that in previous years, the commission can start making motions for each allocation proposal. Crane motioned to approve the Extend the Dream for 1,500 dollars. Richman asked if they need a motion for each line item. Anthony said it may be beneficial to look at the entire block instead of each item at a time. Richman said that we don't need a motion for each one. Anthony agreed. Motion died due to lack of second. Walker asked if we can keep money to be allocated later. Hightshoe said that typically there is only one allocation round per year and this is it. A second allocation cycle is uncommon. If we don't spend the public service funds within the year, Hightshoe said, we lose it. There are time constraints with both CDBG and HOME funds. CDBG funds must be spent on a faster disbursement schedule than HOME as HUD evaluates the city based on our CDBG expenditure rate. Anthony said he has a concern about Extend the Dream. He didn't allocate any money to them because he felt that the organization should apply for funds from the Council Economic Development Fund (CDBG). Anthony said there is a lot of money sitting in the Economic Development Fund. Hart asked the time frame for applying for funds from EDF. Anthony said it works on a rolling basis. Anthony said he has no strong objections if the commission feels they should fund Extend the Dream through this pot of funds. Anthony asked about the Free Medical Clinic. Niblock said it scored very high on his sheet and recommended 7,500 dollars, others agreed. Anthony moved on to Local Foods Connection. Douglas said he wants to increase the funding from 1,500 dollars to 2,500 dollars. Douglas said he'd take the 1,000- dollar difference from Shelter House. Niblock said he'd take the 26 dollars that they are exceeding the limit by from VNA. Hart said she'd like to put more in that category. She was concerned that cutting the funds from VNA would render it non-viable. Sue lien Novotny, VNA applicant, said it would limit the number of people they could help but they could apply for funds elsewhere. Hart said that she'd take money out of Extend the Dream and give it to VNA. Walker said that the clients that VNA targets don't have insurance but do they have SSI? Novotny said they do not have Medicaid and they are not income eligible. Walker asked why they should fund it. Novotny said these are very poor patients who don't qualify for Medicaid. Richman said he has an issue with the numbers. Richman said he has a problem taking Extend the Dream down to zero. Richman said they don't request more than they need, it's a relatively small request and he's not comfortable taking it down to zero. Richman recommended taking it back to 1,500 dollars, putting VNA at 2,500 dollars, and taking Shelter House to 7,500 dollars. Anthony asked for suggestions regarding Local Foods Connection. Anthony said he'd like to increase Local Foods to 3,000 dollars and lower Extend the Dream to 1,000 dollars, however not enough support to change. Richman says he feels comfortable. Walker suggested taking the 26 dollars from Local Foods Connection. The commission agreed. Anthony suggested moving on to public facilities. Richman suggested that Crisis Center, DVIP, and Free Medical Clinic receive the funding that they want: 18,529 dollars, 5,895 dollars, 29,500 dollars, respectively. Crane said that he would not fund Extend the Dream. Anthony stated that this application is also eligible under the Council CDBG Economic Development Fund and asked how much is available through this fund. Hightshoe stated there is $337,000 in the CDBG Economic Development Fund. The commission agreed to not fund the application. Hart said that she would take a couple thousand dollars from DVIP for one of the other projects. Richman said he is going to have some difficulty with finalizing numbers for the Splash Pad and Goodwill projects before discussing housing. Richman said he would like to allocate 88,000 dollars for NCJC and come back to the public facilities later. Anthony said they can put some numbers in there and always come back. Crane said he put in 80,000 dollars for Goodwill. Douglas Housing and Community Development Commission March 22, 2007 Page 5 mentioned that a majority of the commission wished to not fund the Splash Pad. Richman said that 3 members chose to fund the project, which is just under half of the commission, and that is no reason to single it out as one to be ruled out completely. Richman asked how much they would need for the project to be viabie. Beth Koppes, Splash Pad applicant, said that 120,000 dollars is the minimum amount needed to make the project viable. Crane suggested that the commission move on to housing. Commission agreed. Walker said she likes Builders of Hope because of their specificity and attention to detail in presenting their project to the commission. Walker said that Blooming Garden could build those houses faster than the rest of them. Walker said the neighborhood is nice, the peopie wiil be qualified and they are hilling all of the criteria. Walker recommended funding Builders of Hope the whole thing: 240,000 dollars. Richman asked, if the Blooming Garden property is resold within the 15-year period does it have to be soid to a qualified buyer? Hightshoe said yes, and then corrected the number to a 10-year affordability period. Hightshoe stated if under a recapture provision the affordability period ends upon sale. Hightshoe read the terms of the proposal in the application. Hightshoe stated under the application the proposed homebuyer will have two options: twenty-year loan with no payments until the homeowner sells or monthly payments at 0 percent interest. Anthony addressed the commission members who did not want to fund this project. Crane said that he put 0 because you can get 100 percent financing from a bank. Richman said he wasn't comfortable with the structure of the program at first but after listening to the applicant, he would like to give something but he'd be more comfortable if there was a 15-year affordability period. Long said the commission can always propose this. Richman says his concern is if the house is sold after the period, we lose an affordable unit on the market and even though 40,000 dollars gets us an affordable unit today, it won't in ten years. Anthony suggested putting up numbers for all the projects. Commission asked Josh Weber, Builders of Hope, the minimum amount required. Weber stated he would need 125,000 dollars, with a private iender providing the rest. He stated he has spoke with a private lender and they are willing to finance the project, but it will have to have 6 rooms. Hightshoe asked if the buyer will sign a purchase agreement for a closing after July 1. Weber stated yes. Niblock said 125,000 dollars sounds like a good starting point for Builders of Hope. Anthony asked about Habitat for Humanity. Crane said 94,000 dollars. Anthony asked about HACAP Transitional Housing. Anthony said 106,000 dollars for HACAP. Niblock said 130,000 dollars for ICHA. DeFrance said 40,000 dollars for Iowa City - Housing Rehab. Crane said 31,000 for CHDO. DeFrance said 300,000 for The Housing Fellowship - Rental Housing. Anthony noted that the commission has to cut 220,000 dollars. Walker said the easiest one to cut would be the Housing Rehab because they already have money somewhere. Crane asked her to explain. Walker said because it's flexible, there's no set amount for each house. Crane said the purpose of dealing with lead based paint to make the home safe is very important. Richman said he would cut down Blooming Garden to 160,000 dollars. Richman said that with this amount, Blooming Garden will be able to build 4 out of the 6 duplexes. Richman said he'd propose to take Goodwill down to the average allocation of 50,000 dollars. Richman said that half the commission likes Builders of Hope and half is uncomfortable with it. Hart said to take her o funding out of the initial rankings because she's re-evaluated her decision. Walker said that we do need group homes for their target population. Anthony said they funded Melrose Ridge a couple years ago. Walker said that those are apartments. Weber, owner of Buiiders of Hope, said that Builders of Hope is for individuals who are disabled. An individual spoke for Builders of Hope. He said that Josh is helping him with his ability to live on his own in the community. He said that this house would provide a good environment for him to study and be introduced to different living skills. Anthony said the average allocation for Builders of Hope is 50,000 dollars. Richman said that one of his concerns is that this organization has no experience owning a housing project. While they have managed projects, this is there first one that they would own. Richman said that for this reason he recommended not funding this project. Anthony asked if anyone besides Richman feels it should be brought down to zero. Crane said he's confident in the project. He said that the bank is backing them and everyone has to -_._"-_.._---,---_._---~----------_.._--_._---_._-- Housing and Community Development Commission March 22, 2007 Page 6 start somewhere. Hart said that she'd like to keep the project funded. Hart suggested cutting Blooming Garden down to 80,000 dollars. Anthony said the commission has to cut 110,000 dollars more. Walker said she still feels uneasy about buying condos for homeless people. Richman reminded Walker that it's a rental agreement to the occupant. Anthony asked about the 94,000 dollars on the board for Habitat. Niblock said he feels good about it. Anthony asked how the commission feels about allocating 40,000 dollars to Housing Rehab. Richman said he'd like to see them get 50,000 dollars. Hart asked where Richman wouid get the 10,000 dollars from. Richman said he was still trying to figure it out. Crane said he feels good about the Housing Rehab and he's comfortable with 50 or 60,000 dollars. Walker asked if the house must have children in it. Hightshoe said no. Crane said that his point is the lead based paint, not necessarily children living in the houses. Richman proposed taking HACAP up to 115,000 dollars. Anthony asked about the CHDO application. He said the average allocation was 27,000 dollars. Anthony said he is comfortable with the 31,000 dollars on the board. The commission agreed. Anthony asked about the last project, The Housing Fellowship - Rental Housing. The applicant said they are comfortable with 300,000 dollars. Anthony proposed a ten-minute break now that all the numbers have been filled in. Richman proposed his changes to the Housing allocations. He allocated 80,000 dollars to Blooming Garden, 0 dollars to Builders of Hope, 325,000 dollars for Housing Fellowship, and 50,000 dollars for Splash Pad. Walker did not agree. Crane said that commission should decide on what they're thinking about Builders of Hope. Niblock said he'd rather see a housing project funded over a Splash Pad. DeFrance said she would like to see the 50,000 dollars stay for the Splash Pad. Richman said this "seed money" would encourage applicants to raise more and it serves a lot of people and the neighborhood as well. Walker said this should be funded by the recreation department. Richman said maybe the recreation department can help them come up with the rest of it. Hart brought up Crane's point to make a decision regarding Builders of Hope. She would like to see it funded. Walker said single room transitional housing for mentally disabled people is a great and unmet need. Anthony said that for Builders of Hope it's either 125,000 dollars or nothing. MOTION: Crane motioned to fund Builders of Hope 125,000 dollars. Hart seconded the motion. Discussion followed. Richman said that the other similarly sized project to Builders of Hope is the Housing Authority project. Where do people stand? Niblock said that if he had to make a cut, it would be HACAP. Niblock said that if he had to compare the Housing Authority, Builders of Hope, and HACAP, the latter two are favorable. Niblock said more requests from Builders of Hope in the future would be a good thing. Walker said that Builders of Hope helps a "hard to place" population. Anthony reminded commission of the motion. The motion passed 6:2. (Anthony, Niblock opposed) Builders of Hope receive 125,000 dollars. Richman proposed taking Goodwill down to 30,000 dollars, making the total about 100,000 dollars over. DeFrance said that Goodwill does so much good for people and she'd like to see the money put back in. She said that if they had to cut money, it should be from the Housing Authority, who will be helping the least amount of people, one family in this case. She stated $130,000 only assists one household. Walker said that the Goodwill request is for facility rehab and the rehab doesn't seem as urgent as the other requests. Walker said that 30,000 dollars is well enough for them and they can fund raise additional funds. Richman said that for the most part Goodwill applies every year for funds, it's a good organization, and the upgrade is an ongoing project but we don't have to do it all at once. Anthony said that the money given to public services and facilities works like a grant while the money for housing, by and large, comes back. That is, except for three of the projects: The Housing Fellowship (CHDO), IC Housing Rehab, and HACAP Transitional. Crane asked if 50,000 dollars for the Splash Pad would help at all. Beth Koppes, Wetherby Friends and Neighbors, said that it would encourage fund raising programs and start them out towards getting enough funds to proceed. Richman is corrected by a Goodwill representative regarding his statement that Goodwill appiies for funds every year. The representative said that Goodwill has not applied every year for funds. Richman apologized. As for the Housing Authority, Hart said that she could go either way. She liked the idea of it, because of the difficulties of the housing market in Iowa City. She said there's a problem with a certain ....--~--~---~--~--_.----_.--------~--------~--_._~_...,---.-------- Housing and Community Development Commission March 22, 2007 Page 7 economic bracket not being able to live in town. Hart said that while it's not her favorite way of dealing with the problem, it makes sense in the short term. Hart said, however, that one house may not be cost effective. Anthony asked the commission how many are strongly for funding the Splash Pad. Richman said he's for funding it at some level. Anthony asked how many are comfortable funding the Splash Pad at 50,000 dollars. 40,000 dollars? Anthony asked if support wouid increase if it was brought down to 30,000 dollars. Niblock said it would change his stance. MOTION: Niblock motioned to fund the Splash Pad at 30,000 doliars. Walker seconded the motion. The motion passed 8:0. Niblock said that one of the housing projects will have to be cut down to 0 dollars. Nibiock said he would cut down HACAP to zero dollars. Richman said that rental housing is a top priority and he doesn't feel comfortabie making big cuts from rental housing projects. Walker said that if we fund the Housing Authority, they're going to rehab an existing home, which is in their favor and something to consider. Richman said that Blooming Garden, Builders of Hope, HACAP, and the Housing Authority are all viable at the number on the board, which is the minimum number. For these projects, it will be either all or nothing. Walker asked if we cut the Housing Fellowship to $100,000, wouldn't they be able to combine that money with other funds? Maryann Dennis, The Housing Fellowship applicant, said they have no other money for acquisition of lots. They must have site control to proceed with the L1HTC application. She said they know what the cost of the land is in the entire community. Richman said that the only way to make this work is to entirely get rid of a project. Anthony agreed. Walker said Blooming Garden will help two families and Housing Authority will heip one family. Hightshoe said that the Housing Authority is proposing a 0 percent conditional occupancy loan for 15 years. Walker asked the applicant of the Housing Authority if she knew what the selling price of the house was going to be. Applicant said that it won't be higher than the appraised value. She stated if the appraisal is at 130,000 dollars, 75% will come back to the city immediately upon sale to a household. Walker said that they're not going to sell that house for 130,000 dollars. Niblock said that it would help if the commission took a vote whether to cut a homeownership or transitional housing project. Anthony asked who's in favor of cutting a transitional housing project. Niblock said he is in favor. The final vote was a dead lock: 4:4. Hart said she wouid like Niblock to elaborate on why he would cut HACAP. Niblock said he would cut a transitional project because of the city's (financial investment) preferences. He said that homeownership wouid be a better investment in the city money. Niblock said that since HACAP money won't ever come back into city funds, he wanted to cut it. Anthony agreed with Niblock. He said that HACAP is a good project but to break the dead lock vote, he would vote to cut it entirely. He agreed with Niblock's arguments. Richman said that transitionai housing projects (high) are a higher priority than home ownership (low) according to CITY STEPS. His concern is that HACAP is the only housing project that is serving traditional "bottom rung" homeless people. Richman said he's not comfortable cutting a transitional housing project to 0 dollars. Walker asked if HACAP could take part of that and use other funding to buy a condo. A representative said there's a chance to get state funds. Hightshoe said HACAP has used private funding, such as private bank loans. Axeen, HACAP, agreed. DeFrance noted that 115,000 dollars for HACAP wili place one family. DeFrance said that if the Housing Authority is cut, that just means that one family will not be able to buy a home, but that hypothetical family will still have a place to live whereas the transitional housing projects place a roof over a household that has no home. Crane agreed with DeFrance's position on The Housing Authority. Richman proposed to cut the 130,000 dollars for the Housing Authority and use the surpius of 15,000 dollars and split it between Habitat and some other rental program. Walker said maybe part of it could go back to the Splash Pad. Richman proposed taking Habitat to 117,000 dollars and using the balance of 23,000 dollars to put into the Housing Fellowship - Rental Housing, which would take it up to about 348,000 dollars. Walker said that the Splash Pad could use the money better, noting that the Housing Fellowship already said they could get by on 300,000 dollars. Richman gauged the support from the commission. Anthony asked if the commission was happy with the final numbers. .__.._._-------~-_.._----_._..."----_...~...._---_._----~_....__.._---_._~------_..-._--_. Housing and Community Development Commission March 22, 2007 Page 8 Motion: Niblock motioned to accept the allocation amounts as they stand to forward to Council. Crane seconded the motion. Discussion: Walker asked if there can be amendments. Anthony said yes. Anthony said he agreed with the numbers, however he was not comfortable cutting the Housing Authority. Anthony also said that he wasn't comfortable giving the Splash Pad 30,000 dollars. Other than those two, this is an okay compromise. Richman agreed. The motion passed 8:0. Housing and Community Development Commission Funding Recommendations: FY08 CDBGIHOME Projects PROJECT NAME Housing - Home Eligible Activities Blooming Garden - Homeownership Builders of Hope - Transitional Housing Habitat for Humanity - Homeownership HACAP - Transitional Housing ICHA - Homeownership IC - Housing Rehabilitation (Lead) The Housing Fellowship - CHDO The Housing Fellowship - Rental Housing Housing Subtotal: HCDC RECOMMENDATION $80,000.00 $125,000.00 $117,000.00 $115,000.00 $0.00 $50,000.00 $31,000.00 $347,772.00 $865,772.00 Public Facilities, Non-HOME Eligible Activities Crisis Center - Accessibility $18,529.00 DVIP - Facility Rehabilitation $5,895.00 Extend the Dream - Facility Acquisition $0.00 Free Medical Clinic - Accessibility $29,500.00 Goodwill Industries - Facility Rehab $30,000.00 NCJC - Facility Rehab $88,000.00 Wetherby NA - Splash Pad $30,000.00 Public Facility Total: $201,924.00 Public Services Extend the Dream Foundation Free Medical Clinic Local Foods Connection Shelter House Visiting Nurse Association Public Service Total: $1,500.00 $7,500.00 $2,474.00 $7,500.00 $2,500.00 $21,474.00 Total Available to Allocate: $1,089,170.00 Hightshoe said that the commission must form a subcommittee of 2 to 3 commission members to submit a memo to the city giving a rationale for their decisions. Anthony will be on the commission and he needs one or two more members. Hart agreed to do it. Adjournment Walker motioned to adjourn the meeting. Niblock seconded the motion. The motion passed 8:0 Meeting was adjourned at 9:00 pm. s/pcd/mins/hcdcJ2007/3.22 -07 .doc I Housing & Community Development Commission I Attendance Record I 2007 I I I Term Name Exoires 01/18 2/21 2/22 3/8 3/22 Jerry Anthony 09/01/08 OlE X X X X I , Steve Crane 09/01/09 X X X X X I I Marcv De France 09/01/09 X X X X X I , I Andv Doul!las 09/01/08 X OlE OlE X X i Hollv Jane Hart 09/01/07 X X X X X I Thomas Niblock 09/01/08 X OlE OlE OlE X I Brian Richman 09/01/07 X OlE X X X Michael Shaw 09/01/09 OlE OlE OlE OlE OlE Charlotte Walker 09/01/07 -- -- X X X X I I I ! i ! i I I Key: I i , X = Present I 0 = Absent I OlE = Absent/Excused I , NM = No Meeting -- -- = Not a Member I I I I i I I I !