Loading...
HomeMy WebLinkAbout06-21-1999 Minutes POLICE CITIZENS REVIEW BOARD MINUTES - June 8, 1999 Lobby Conference Room CALL TO ORDER Chair L. Cohen ,called the meeting to order at 7:03 P,M. ATTENDANCE Board members present: L. Cohen, P. Farrant, P. Horley, and John Watson. Staff present: Legal Counse; C. Pugh and Administrative Assistant S. Bauer. Also in attendance was Capt. T. Widmer from the ICPD. CONSENT CALENDAR Motion by P. Hoffe¥ and seconded by P. Farrant to adopt the consent calender, as amended, to include (d) copy of a Memo to Chief Winkelhake from the City Manager. Motion carried, 4/0, all members present. RECOMMENDATION TO COUNCIL PCRB requests a 60-day extension of time to August 20, 1999, to file its Public Report on PCRB #99-02 because (1) the Board is awaiting additional investigative information from the Police Department, and (2) to accommodate summer scheduling of Board members. COMPLAINT FORMS Correspondence from the City Attorney was received by legal counsel which shows further changes the City Attorney would like to see made to the information sheet to be attached to the PCRB complaint form and the ICPD complaint form. Farrant suggested that the title be changed to "Filing a Complaint About an Iowa City Police Officer." The information sheet will be stapled to the PCRB complaint form and the ICPD complaint form. Following further discussion, Motion by P. Hoffey and seconded by P. Farrant to approve the final draft of the attachment to the complaint forms, as amended. Motion carried, 4/0, all members present. Legal counsel was directed to communicate this action to the City Attorney. Staff wes directed to have the information sheets copied and attached to both the complaint forms. 2 PRIORITY SE I liNG GOALS After lengthy discussion, Board members established tentative goals for fiscal year 2000, to include: ·Hold forums (at least two a year) Continue to streamline board procedures · Continue to look at national boards or associations · Establish a baseline of information to analyze different types of reports · New Board member briefings Visit Police Academy at Camp Dodge · Provide information aimed at improving officers understanding of the board's function and educating the public about the PCRB · Address the perception of discriminatory enforcement Community relations · Review of general police policies, procedures and practices, to include the use of force The goals will be discussed further at the next Beard meeting. Cohen recommended that at each regular board meeting, one of these issues be discussed. ANNUAL REPORT PLANNING The draft of the annual report was discussed. Inclusions and deletions were noted. J. Watson was directed to draft summaries of 'Comments' under Complaint Resolutions. P. Farrant was directed to draft a section on Accomplishments. S. Bauer will provide a second draft at the next meeting. As part of the Board's own data collection, S. Bauer was directed to combine the complaint histories from last year with those of this year, with officer identification numbers, and provide it to the Board. (This will not be part of the annual report.) The Board directed staff to send a letter to the Chief requesting that he provide to the Board a log identifying all Internal Affairs Investigation Reports (lAIR) written complaints and all PCRB written complaints. POLICE POLICIES, PROCEDURES, PRACTICES (PPP) This agenda item was requested by the Chair, Legal Counsel advised, that discussions regarding personal or professional issues must be discussed in open session. With respect to a discussion relating to someone's reputation, that particular statute requires that the person's whose reputation is at issue request that the session be closed (it cannot include a board member). Chair suggested an agenda category of 'New Business" be added to discuss issues that are not on the agenda, but are of more substance than 'Board Information." Clarification was made that action cannot be taken under this category, but agenda items may be identified for future meetings. MEETING SCHEDULE · Special Meeting June 22, 1999, 7:00 P.M. · Regular Meeting July 13, 1999, 7:00 P.M. · Special Meeting July 27, 1999, 7:00 P.M. · Regular Meeting August 10, 1999, 7:00 P.M. · Special Meeting August 24, 1999, 7:00 P.M. P. Hoffey advised he will be absent all of July, J. Watson reiterated his absence on June 22 and July 13 The 'Complaint Deadlines" sheet will continue to be provided by staff in meeting packets. PUBLIC DISCUSSION Chair welcomed the representative from the ICPD, Captain Widmer. BOARD INFORMATION P. Farrant - Provided ACLU Report on Racial Profiling to be distributed in the next meeting packet. STAFF INFORMATION S. Bauer - Regular meeting can be cancelled if posted as such. 4 EXECUTIVE SESSION Motion by P. Hoffe¥ and seconded by P. Farrant to adjourn into Executive Session based on Section 21.5 (1)(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22.7(5) police officer investigative reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 4/0, all members present. Open session adjourned at 8:55 P.M. Regular meeting resumed at 9:10 P.M. Motion by J. Watson and seconded by P. Hoffey directing staff to send a letter to the Chief requesting that the Board receive transcripts of all interviews that are conducted during an investigation of a PCRB complaint at the time he sends his Report on the complaint. Motion carried, 4/0, all members present. Motion by P. Farrant and seconded by P. Hoffey requesting a 60-day extension from the City Council on PCRB Complaint #99-02 because the Board is awaiting additional investigative information from the Police Department, and to accommodate summer scheduling of Board members. Motion carried, 4/0, all members present. ADJOURNMENT Motion for adjournment by P. Hoffey and seconded by J. Watson. Motion carried, 4/0, all members present. Meeting adjourned at 9:12 P.M.