Loading...
HomeMy WebLinkAbout04-15-2004 Housing & Community Development CommissionAGENDA HOUSING AND COMMUNITY DEVELOPMENT COMMISSION LOBBY CONFERENCE ROOM, CITY HALL THURSDAY, APRIL 15, 2004 6:30 P.M. 1. Call Meeting to Order 2. Approval of the Minutes from March 11 & 18, 2004 3. Public Comment of Items Not on the Agenda 4. Review FY05 Annual Action Plan • Recommendation to City Council 5. New Business • Burns & Burns L.C. — Garden Prairie Discussion of FY03 HOME Funds • Discussion of National Community Development Week Celebration 6. Old Business • Discussion of FY04 CDBG Projects that have not Performed per the Unsuccessful or Delayed Projects Policy 7. Monitoring Reports • Community Mental Health Center — Facility Rehabilitation (Mackel) • Elder Services Inc. — Small Repair Program (Mackel) • Shelter House — Emergency Assistance Program (Barnes) • Shelter House — Outreach Coordinator (Sandler) • Free Medical Clinic — Case Management (Deeth) 8. Adjournment CITY OF IOWA CITY MEMORANDUM TO: Housing and Community Development Commission FROM: Tracy Hightshoe, Associate Planner DATE: April 8, 2004 RE: April Meeting Packet Once again thank you for your time and dedication over the last few months during the allocation process. With your recommendations complete, we can now concentrate on the administration of current projects and finish the remaining monitoring reports in the next couple of months. The following is a short description of the April 15th agenda items. Discuss Recommendation to Council: FY05 Annual Action Plan, At the March 18 meeting, you made your budget recommendations to Council. As you may know, the budget is only one part of the Annual Action Plan. The Plan includes the budget for FY05 CDBG & HOME funds, a description of the projects and activities to be funded, a map of the geographic distribution of the assisted projects, a fair housing plan and several HUD - required documents. The City Council is scheduled to hold a public hearing on the Plan on Tuesday, May 4 and formally approve the Plan that same evening following the public hearing. A draft copy of this document is included in the packet for review and recommendation. New Business Burns & Burns L.C. — FY03 Garden Prairie Project (Prairie Garden IHA Limited Partnership). The status of this FY03 project was discussed at the March HCDC meeting. At that meeting, Bob Burns stated that the project was waiting a court decision. On March 24, 2004 the Sixth Judicial District of Iowa rendered its decision regarding the petition filed by Prairie Garden against the Iowa Finance Authority. The Court ordered that the decision of the Iowa Finance Authority is affirmed. Prairie Gardens has 30 days from March 24, 2004 to appeal. As it stands now, Prairie Garden has applied and been denied Low -Income Housing Tax Credits (LIHTC) in two consecutive application rounds. Under HCDC's current policy, approved for all FY04 projects, after two unsuccessful application rounds, the City of Iowa City will recapture all CDBG/HOME funds. The Garden Prairie Project is a FY03 project, thus it is not required to meet this policy. However, please note that the current policy was adopted in response to the MetroPlains Development LLC HOME project that failed to secure LIHTCs after two consecutive rounds. In 2003 HCDC did recommend the recapture of FY02 funds from MetroPlains Development LLC. A timeline of the Garden Prairie Project is included in your packet. Staff will request a representative from Burns & Burns to be present at the meeting to discuss their current plans for this project. Community Development Celebration. We will need to form a committee to assist with the planning efforts for this year's Community Development Celebration. Proposed dates and locations for this year's celebration need to be determined. Old Business Discussion of FY04 CDBG projects that have not performed per the Unsuccessful or Delayed Projects Policy. This is a carry over item from last month's agenda. The following chart represents the agencies that did not meet the policy requirement to expend at least 50% of their CDBG award by March 15, 2004. Staff has updated this chart to reflect recent reimbursement requests. As of this mailing, these are our most recent figures. Total Spent as of April 8, 2004 % Expended Elder Services — Small Repair $27,000 $8,871.08 33% Emma Goldman — Facility Rehab. $23,000 $14,723.59 64% PATV —Automatic Door $1,000 $0 0% Shelter House — Deposit Assistance $3,500 $2,875.28 82% Shelter House — Shelter Coordinator $10,000 $10 000.00 100% The Unsuccessful or Delayed Project Policy states that HCDC may recommend the recapture of unspent funds or HCDC may allow the recipient to retain the funds for the previously approved project. Monitoring Reports • Community Mental Health Center — Facility Rehabilitation (Mackel) • Elder Services Inc. — Small Repair Program (Mackel) • Shelter House — Emergency Assistance Program (Barnes) • Shelter House — Outreach Coordinator (Sandler) • Free Medical Clinic — Case Management (Deeth) If you have any questions about the agenda, or are unable to attend the meeting, please contact me at 356-5244 or by email at tracy-hightshoea-iowa-city.org. MINUTES MEMERWOMM HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, MARCH 11, 2004-6:30 P.M. SENIOR CENTER CLASSROOM Members Presents: Jerry Anthony, Erin Barnes, Lori Bears, John Deeth, Mark Edwards, William Greazel, Matthew Hayek, Shellie Mackel-Wiederanders, Jayne Sandler Members Absent: Staff Present: Tracy Hightshoe, Steve Long, Steve Nasby, Linda Severson Others Present: Al Axeen, Bob Burns, Kafi Dixon, Jim Swaim, Joan VandenBerg, David Wellendorf, Sandy Pickup, Crissy Canganelli, Danielle Thompson, Mike Townsend, Charlie Eastham CALL TO ORDER Chairperson Hayek called the meeting to order at 6:33 PM. CONSIDERATION OF THE MINUTES OF THE FEBRUARY 18 and 19, 2004. MEETINGS Hayek noted that the name of the ICCSD board president is spelled incorrectly. Barnes said that the name of one of the Eagles' Flight representatives is also listed incorrectly in the minutes. Hayek said that one of the last names of the OMNI Therapies representative was missing. Death asked if a quorum had been present during HCDC's tour of proposed projects while they were at United Action for Youth. Hightshoe said that a couple of HCDC members did not make that stop and as such, no quorum was present at UAY. MOTION: Anthony moved to accept the minutes as amended; Edwards seconded the motion. All in favor; motion passed 8-0 (Sandler temporarily absent). PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA None from the public. Anthony announced that the Housing Trust Fund of Johnson County received a $200,000 award from the Iowa Finance Authority and that the Housing Trust Fund would be moving forward quickly. Bears said that there were three bills in the Iowa House\Senate regarding universal design. Bears noted the universal design house constructed by the City and zero -step entrances. FY05 Proiects Discussion Hayek gave the HCDC a brief introduction regarding the purpose of the meeting and encourages the commission to discuss the projects in an order. Hightshoe notes that there is a handout available that provides the commission with a listing of projects that were awarded housing funds from the Iowa Finance Authority and\or Iowa Department of Economic Development and would be applicable to some prior year projects and proposed FY05 projects. Hayek identifies the items and ranking sheets in the HCDC packets and suggests they start at the top of the ranking sheet with the Housing projects. Habitat for Humanity - Homeownership According to the ranking sheets the application from Habitat scored the highest. Anthony asked about the status of Habitat's FY04 funding and if all of it had been expended. Staff responded that three of the four lots funded by the FY04 monies had been spent and Habitat had another property they were pursuing. Anthony said that the per lot request from Habitat was higher in the proposed FY05 project. Sandler asked if all of the funds being repaid to Habitat, by the homeowners, was recycled into more units in Iowa City or were the funds used outside of Iowa City. No one from Habitat was present, so staff would forward the question to them and get an answer back to the commission. Anthony said that if Habitat could not purchase lots in Iowa City they may be forced out to other areas. GICHF- Affordable Rental Units Anthony asked if the State HOME funding for this project had been awarded to GICHF. Hightshoe said that it had. HACAP — Transitional Housing Replacement Units Barnes noted that the sites to be purchased had not been identified in the application and asked HACAP if they anticipated any problems with finding sites. Axeen said HACAP would not have difficulty identifying sites and in the past this was done by July or August. Hayek asked how many manufactured Housing and Community Development Commission Minutes March 11, 2004 Page 2 houses HACAP had in the park where these two were located. Axeen said just these two. Axeen also noted that HACAP is currently repaying their FY04 loan to the City. Mackel asked Axeen, which of the two HACAP applications was the higher priority. Axeen said the transitional housing replacement project was a higher priority than the acquisition of additional units. HACAP — Transitional Housing Acquisition of Units No questions from the commission. See discussion above. Blooming Garden —Affordable Rental Units Burns was asked about the status of the Low Income Housing Tax Credit (LIHTC) funds. Burns said that the FY03 project was not funded by IFA and he appealed; however, the appeal was denied so Burns is pursuing legal action in Johnson County District Court. He indicated that the matter is now with the judge and he is awaiting a decision. IFA just announced their awards this month for State HOME and LIHTC projects. The FY04 LIHTC application (Prairie Garden/Whispering Garden) was not awarded funding. Burns said that the LIHTC scoring is favoring Des Moines, but IFA is seeing the need in cities like Iowa City and he is encouraging HCDC to advocate to IFA for giving additional LIHTCs to Iowa City. Mackel asked if partial funding was possible and at what level would still be feasible. Burns said that the LIHTC investors do not like to do small projects so he thought 16 units would be a minimum. He said that he could combine the FY04 funds with any funds received for the FY05 request to reach the 16-unit number. Shelter House — Emergency Assistance Program Barnes asked if Shelter House has income guidelines and if there is a cap on the assistance. Dixon replied that the HUD income limits would apply, but most everyone they see is under 30% median income and Shelter House does verify incomes. Dixon said there is not a cap on the assistance but the program has been averaging about $100 per household. Hayek said that 50 persons were served last year and this year there were 85 identified in the application. Dixon said that the 85 included people they would help with the cash match the Shelter House has available. Mackel asked if $100 really helped people. Dixon said it does, as it gives the client a way to start and some landlords are willing to do payments for the deposit. Barnes asked if Shelter House provides assistance on a first -come, first -serve basis or some other method. Dixon said first -come, first -served but that families are a priority. Bears asked if there was a waiting list for assistance. Dixon said "no" not at this time. Iowa City Community School District Wood Family Resource Center Edwards said that this is a large request and inquired if partial funding would be acceptable. Vandenberg said that she did not really have a number available, but approximately 80% or more would be needed to make it work. If the needed funds were not received the size of the facility would likely be smaller and/or finish work not completed. Hayek said that other schools in the district have these family resource centers. Vandenberg said "yes" Twain, Hills and Mann were mentioned. Hayek accepted correspondence. Hayek asked if the proposed center had neighborhood partners for operations. Vandenberg said that the school district provides for operations such as space, maintenance, etc., but they partner with organizations like Neighborhood Centers of Johnson County to provide needed community services. Swaim (UAY) said that visiting organizations (staff) could use the facility and having that space available is a big benefit. Axeen (HACAP) said that HACAP plans to provide services at the family center as well. Anthony said he had several questions and comments about the proposed project — 1) if the school really needs this family resource center why doesn't the school list it in their mission; 2) the number of homeless families is up and housing is a basic need and as such wouldn't it be better to use these funds for housing; 3) the budget calls for 2,200 square feet what is the space breakdown; 4) the school district has bonding capacity and just issued $39 million and this facility could have been included. Vandenberg said she agrees that homelessness is a problem and this should not be a choice between housing and services, as both complement each other. She feels this project will help housing issues too, as family stabilization will be a part of the services. Regarding the school's mission, Vandenberg said that the primary mission is education and that some kids are not prepared to learn so this activity is directly supporting education although it may not be the primary mission. Swaim said that the center will be a partnership of community resources and it will have a larger impact on this area of the community. Anthony asked why it was not included in the bond issue and the taxpayers would pay it off and we are funding schools in areas outside of Iowa City. Hayek said that all taxpayers in the district would pay off the bonds and the outlying areas have been taxed to pay for projects in Iowa City. Vandenberg said that the whole community would benefit by having the resource center. Mackel asked if the project were bond funded could the school take over the space for K-6 activities? Vandenberg said that if the district solely Housing and Community Development Commission Minutes March 11, 2004 Page 3 funded the resource center it would operate as a resource center until classroom space was necessary. Should additional classrooms be needed, the room would then convert to a classroom as what happened to Twain's Resource Center. However, if CDBG funds are used to finance the addition, the space could not be converted back to a classroom or other district need. The addition would be required to be open to the community. United Action for Youth — Facility Rehabilitation Hayek noted that UAY had revised their budget request downward from $95,000. Barnes asked what was the new number. Hightshoe said $60,000. Swaim said that the design estimates were about 18 months old and UAY brought in a contractor to look at the project and gave them cost-cutting ideas. Swaim said by moving the bathrooms and revising the entrance quite a lot of the cost could be reduced. He said that the whole project now was at $86,000 with $60,000 from CDBG and the remainder from UAY. Swaim noted that if they get partial funding UAY could try to raise funds from their current capital campaign. Mackel asked Swaim to prioritize the list of work items. Swaim said that the entrance and interior work were the most needed whereas the paint and windows could wait. Sandler said that the budget she has shows that UAY would need only $45,000 in CDBG if the UAY commitment stayed the same. Swaim said there were some changes in the UAY portion due to in -kind and donated work and maybe that had not been backed out of the budget. Barnes asked about accessibility and how long UAY had been at the site. Swaim said they were aware of accessibility issues and UAY had been there since 1987. In addition, Swaim said that when UAY was looking at the new Tower Place space they did a space use study and 5-year plan. In response to a question, Swaim said they are always worried about meeting the demand and UAY feels it can meet the needs identified in the 5-year plan. Old Brick — Facility Rehabilitation Wellendorf said that Old Brick's board was meeting on Monday evening. Barnes asked about the wheel chair lift and if the rest of the building would be accessible. Wellendorf said they were actively working on accessibility issues for the rest of the building and with this project some work to the restrooms would be done, but not much can be done to the layout. He noted that this project is only one piece of a much larger renovation project. Hayek asked about the budget breakdown. Wellendorf said that $20,000 was for the restrooms and $24,400 was for the lift. Wellendorf was asked about the number of persons with disabilities that need the lift. In response, Wellendorf said that he does not know the number of disabled persons that could use the lift but a number of non -profits use the Old Brick space for events and the Agape Cafe serves breakfast on -site so it is used by a high number of low income persons. Wellendorf continued to say that the larger project was about $344,000 and they were doing fundraisers in April and May. At a minimum they would need $7,500 towards the lift. BREAK Free Lunch — Facility Rehabilitation There were no questions or comments from the commission. ISED — Micro -enterprise Trainina Edwards asked if they could apply to the economic development fund. Hightshoe said they could, but ISED was trying both routes. Anthony asked how much the Council Economic Development Committee had already funded ISED for their current project. Nasby said $15,000. Anthony asked how much had been spent so far. Nasby said $3,300 is the number in the application. Mackel asked if the commission could spend economic development funds. Hightshoe said that those funds are at the discretion of the Council Economic Development Committee and City Council. DVIP — Security Improvements Mackel asked if DVIP received partial funding at what level was the project no longer feasible. Hightshoe said DVIP had indicated if not all of the CDBG funds were awarded they would fundraise. Sandler said that she thought this was a must have for DVIP. NCJC — Facility Rehabilitation There were no questions or comments from the commission. 4Cs — Facility Rehabilitation Axeen said that he is on the 4Cs board and could answer questions if necessary. Barnes asked if it is feasible to fit a lift into the space. Axeen said "yes" and there had been a drawing submitted to HCDC. Sandler asked if there had been an update on the estimate as it was old. Axeen said that they had Housing and Community Development Commission Minutes March 11, 2004 Page 4 checked and the estimate was still good. Sandler asked about access to the other parts of the house and accessibility to the building. Axeen said that the levels would be accessible and the exterior entrance for accessibility would be addressed. Hayek asked if there would be code issues to closing off an area. Axeen said that the Fire Department would inspect and tell them what would need to be done or allowed. Bears asked how long 4Cs had been at the location. Severson said over 10 years. Bears asked if a wheel chair user would test the lift when it is done. Axeen said that the Iowa inspection rules for elevators were very strict. Weber PTA — Playground Hightshoe said staff received a verbal withdrawal of the application, but were waiting a written confirmation. Early Learners —Building Acauisition In response to Anthony, Hightshoe said that if the project is eligible and funded then at least 51 % of the clients would have to be low -moderate income, but that was not reflected on the application. Daycare is an eligible category, however the clients served must be at least 51 % low to moderate income. Hayek noted that no HCDC member had awarded this project any funding in the preliminary rankings. Anthony asked if the applicant would give more information. Hightshoe said that all applicants were notified of the meeting. Applicants are encouraged to come, but it is not required. Staff can follow up with the applicant if there are questions. MECCA — Facility Rehabilitation Bears said that she likes the project, but by the rankings she may be the only one. Barnes said that points were hard to come by when she reviewed the application. Hightshoe said that the applicant was notified of the meeting. Hayek said that during the tour the parking lot did not appear to him to be in too poor of shape and that with limited funds there were other projects. PAN — Facility Rehabilitation Long said that PATV had called about their FY04 funding and how PAN could meet the expenditure policy. Sandler said that it did not appear that PATV, over the last year, had worked to find any other funding for the project and the City CDBG monies were about the only funds being requested. Sandler also noted that the FY05 application looked very similar to the FY04 application and no updates were provided. Barnes said that PATV owns the building, but the door opener was for the Evert Conner Center and she did not want to penalize the Conner Center. Edwards asked when the Conner Center located to this site, why did they locate into a building that was not fully accessible as this is their client base. Free Medical Clinic —Operational Funds Sandler mentioned that the free medical clinic in Cedar Rapids had a new location and asked Pickup for an update. Pickup said that the Iowa City staff had seen the new building in Cedar Rapids and it was very nice. Hayek noted that these projects in public services were closely ranked. Barnes asked what happens after FY05 funds run out. Pickup said they look for funding every year from multiple sources. Hayek said there was a budget correction. Pickup said it was handed out at the last meeting to include the in -kind donations. Hayek asked if they had a minimum number. Pickup said there were some reserves they could use, but as much as possible from CDBG is needed. Compeer — Operational Funds Mackel asked why Compeer is not affiliated with the Community Mental Health Center (CMHC). Severson said that CMHC provides space for the program, but could not give financial support. She also noted that Alliance for the Mentally III also had board members on Compeer. Mackel said it appears that three agencies are doing pieces of the project and wouldn't it make sense to consolidate. Severson said that Compeer only gets non -financial support from the others. Shelter House —Operational Funds Hayek said that the application is for an outreach coordinator and that additional information had been submitted along with a breakdown of the STAR funds. Hayek asked Shelter House how long STAR had been around. Canganelli said it was originally a 3-year grant that had been renewed for one year and that they are in the process of submitting for renewal. Canganelli said that coming up with the STAR match is key and that it is an all or nothing grant. As such, no match, no grant. Hayek asked if the CDBG funds being requested were for year 6 or year 7 STAR. Canganelli said year 6, October 2004 - September 2005. Housing and Community Development Commission Minutes March 11, 2004 Page 5 Eagles Flight -- Daycare Operations Hayek asked Danielle Thompson, of Eagles Flight, if she had any new numbers on enrollment. She stated that they have two additional enrollments, bringing the number up to 13, and have several others interested. Hayek also asked what the occupancy is for the site. Thompson said it's 30. Mackel asked if the daycare was a faith -based organization, and Thompson stated it was not. Goodwill Industries — Operational Funding Sandler asked how many of the vehicles are recycled back into Iowa City. Mike Townsend of Goodwill Industries reported that 24 of 26 cars went to Iowa City residents, but that cars received come from all over the area, and not just Iowa City. Hayek asked if there are programs similar to this in other communities, to which Townsend replied yes. Barnes stated that Waterloo has a program but it is a totally different concept than here. Sandler asked how much a client puts towards a car, and if they have a payment -type plan. Townsend explained that the recipient does have to be able to make payments, a very minimal amount, as well as insurance, and that Goodwill holds the title until the clients are able to cover these costs. Neighborhood Centers of Johnson County -- Neighborhood Planning Hayek asked if this is the only application with U of I involvement. Sandler stated that Free Med also has U of I involvement. Hayek asked if anyone knew anything more regarding pledges from Southgate, and it was stated that a contract is signed on Newberry. Eagles Flight —Youth Program Operational Funding Hayek asked Thompson if there were any changes to this application, and Thompson replied everything was the same. Sandler asked if partial funding would allow the program to continue, and Thompson said it would, but they would make some changes themselves. OMNI Therapies — Health Services Operational Funding Barnes stated that they requested $30,000 for staff salaries, and she wanted some clarification on this amount. Edwards said the amount is broken down by category, i.e. massage, administrative, etc. Discussion continued on the donation aspect, and a fee for service as a better use of money. Early Learners -- Transportation Operational Funding Sandler asked if this was a qualified application. Hightshoe explained how it does qualify. This application is in conjunction with her other application. Hayek asked for a recap of what needs to happen over the next few days. Hightshoe said that if no changes are being made, each member needs to initial the sheet she gave them and return it to her. If they are going to make changes, they need to note that and give them back to her by Monday morning as they hope to deliver the revised allocations by Monday afternoon or Tuesday morning. Members discussed various issues and how they would indicate changes they desire. ADJOURNMENT Chairperson Hayek mentioned that he would be attending a Council work session on Monday and would report back to the Commission what he finds out regarding the scattered site housing issue. Discussion started up again on changes to allocations, budget issues, and how funding can be allocated differently, and recapturing of certain funds. MOTION: Edwards moved to adjourn the meeting; Deeth seconded the motion. The motion carried on a vote of 9-0 The meeting adjourned at 10:10 PM data on cilynt/pcd/minutes/hodc/2004/hcdc 03-11-04.doc MINUTES MWMNWW HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SENIOR CENTER, LOWER LEVEL CLASSROOM MARCH 18, 2004 MEMBERS PRESENT: Jerry Anthony, Erin Barnes, Lori Bears, John Deeth, Mark Edwards, Bill Greazel, Matt Hayek, Shellie Mackel, Jayne Sandler STAFF PRESENT: Tracy Hightshoe, Steve Long, Steve Nasby, Linda Severson OTHERS PRESENT: Mark Patton, David Wellendorf, Karl Dixon, Bob Burns, Al Axeen, Maryann Dennis, Lane Plugge, Valerie Russell, Danielle Thompson, Craig Steller, Charlie Eastham RECOMMENDATIONS TO COUNCIL: Housing and Community Development Commission Funding Recommendations: FY05 CD13WHome Projects PROJECT NAME HCDC RECOMMENDATION REQUESTED AMOUNT Housing - Home Eligible Activities Habitat for Humanity*- Homeownership $184,207 $350,000 GICHF - Rental Housing Construction $190,000 $223,000 HACAP - Transitional Housing Rep. $148,000 $148,000 Blooming Garden IHA L.P. - Rentals $200,000 $480,000 Public Facilities, ED, Non -HOME Activities Shelter House - Emergency Assistance $5,000 $5,000 UAY - Facility Rehabilitation $30,000 $60,000 ICCSD -Wood Family Resource Ctr $300,000 $350,000 Old Brick -Accessibility Improvements $30,000 $40,400 Free Lunch Program - Facility Rehab $3,000 $3,384 DVIP Security System $4,478 $4,478 NCJC - Facility Rehabilitation $6,000 $8,600 4C's - Facility Rehabilitation $32,000 $35,090 Public Services and Planning Free Medical Clinic - Case Mgmt $16,500 $30,000 Compeer - Director $3,434 $6,000 Shelter House - Outreach Coordinator $16,500 $30,000 Eagles Flight - Operations for Hannah's $6,000 $16,700 Goodwill Industries -Transportation $8,000 $20,000 NCJC - Neighborhood Planning $5,931 $40,000 Eagles Flight -Youth Program $3,635 $13,560 *Habitat for Humanity - Amended Motion. Funds generated through mortgages from the HOME assisted properties must be reinvested in the development of homes in Iowa City. CALL TO ORDER: Hayek called the meeting to order at 6:31 pm. Hightshoe reviewed the materials, which had been mailed in the Commission's information packet. She noted that there had been a change in funding, there currently was $1,192,685.00 available, which was an increase from the prior amount the Commission had for allocation to projects. The Average Allocation Sheet dated 3/17/04 was a revised copy with the most current information. PUBLIC COMMENT OF ANY ITEMS NOT ON THE AGENDA: There was none. Housing and Community Development Commission Minutes March 18, 2004 Page 2 CHANGE IN AGENDA ITEMS: Hayek proposed that items 3 and 4 be reversed so that the Unsuccessful or Delayed Projects Policy could be deferred to the April meeting due to the probable length of time required to discuss the FY05 funding requests and allocations. Motion: Deeth made a motion to reverse items 3 and 4 on the agenda. Bears seconded the motion. The motion passed on a vote of 9-0. DISCUSSION OF FY04 CDBG PROJECTS THAT HAVE NOT PERFORMED PER THE UNSUCCESSFUL OR DELAYED PROJECTS POLICY Hayek referred the commission to Hightshoe's memorandum dated 3/15/04 regarding FY04 CDBG projects that had not spent at least 50% of their award by 3/15104. Revisions: Shelter House — Shelter Coordinator had completely spent its $10,000 allocation; Shelter House - Deposit Assistance had spent 85% of its award; Emma Goldman — Facility Rehabilitation had spent over 50% of their FY04 funding; Elder Services — Small Repair had spent approximately $10,000 of the $27,000 CDBG award. The two remaining non -conforming projects were Elder Services and PAN. Motion: Edwards made a motion to defer discussion of FY04 CDBG Projects that have not performed per the Unsuccessful or Delayed Projects Policy to the April 2004 meeting. Anthony seconded the motion. The motion passed on a vote of 8-0 with one abstention (Sandler). FY05 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) REQUESTS Discussion of FY05 CDBG/HOME applications and Development of FY05 CDBG/HOME budget recommendations to City Council. Hayek said Staff had informed him that there was an additional $18,000 available. Of the $18,000 up to $4,000 could be allocated to Public Services if the Commission elected to do so, but it was not mandated. The remainder of the additional funding was available for allocation to HOME eligible activities, public facilities, economic development, and non -HOME eligible activities. Hayek said several applications scored less than 60 points. One option was to decide in advance to not discuss or fund those applications. Motion: Sandler moved that applications under 60 points on an average score not be discussed or funded. Anthony seconded the motion. Hightshoe said the affected applications would be: Public Services — Early Learners Transportation (56.14 average score) Public Facilities — Early Learners Building Acquisition (55.43 average score); PATV Automatic Door (54.38 average score); MECCA Parking Lot (48.75 average score) Barnes said she had wished to discuss the Automatic Door Opener request. At the last meeting, it had been discussed that the door would cost $2,000 but there had been questions regarding how the FY04 and FY05 monies would work, which she felt was a valid concern for awarding or not awarding monies in FY05. Hightshoe said PATV could retain their FY04 award of $1,000, however PATV could not incur an expense this year and then use FY05 funding to pay the prior expense. Sandler said the memorandum in the informational packet also had information regarding this issue. Hayek and Hightshoe said the City had the discretion to give the applicant another 25% as a contingency. If things were left alone, the applicant would have $1,250 which was better than $1,000 and the applicant might be able to fund -raise for the remaining $750. The motion passed on a vote of 8-1. (Barnes) Housing and Community Development Commission Minutes March 18, 2004 Page 3 Public Services and Plannina Motion: Sandler made a motion to fund the Free Medical Clinic for $16, 979. She said in reviewing the list of applications that $16,979 had been the average allocation. Mackel seconded the motion. The motion passed on a vote of 8-1 (Mackel). Motion: Mackel made a motion to fund Compeer at $3,434. Sandler seconded the motion. The motion passed on a vote of 9-0 Motion: Sandler made a motion to fund Shelter House — Outreach Coordinator at $15,000. Anthony seconded the motion. Mackel said given that there was an extra $4,000, this would be one of the programs she would like to see moved up from the average allocation given the nature of it affecting housing and homelessness in the community. Anthony and Greazel agreed. Anthony said this was a category that was very competitive and many people needed that money so the Commission should try to reach the $60,000 mark. Mackel said she'd prefer to allocate more than $15,000. The motion failed on a vote of 2-7. (Mackel, Barnes, Edwards, Sandler, Anthony, Bears, Deeth) Motion: Deeth made a motion to fund Shelter House — Outreach Coordinator at $16,500. Anthony seconded the motion. The motion passed on a vote of 9-0. Motion: Barnes made a motion to fund Eagles Flight - Hannah's Blessing Operations at $6,000, which would be above the average allocation. Mackel seconded the motion. Barnes said her rational was that when starting a new daycare, it was difficult to get things going. This applicant was requesting funding to cover the salary for a full-time and a part-time staff person. This amount of funding might actually keep them going for a while. Mackel said they were looking mostly at things that affected single mothers and the elderly. Affordable childcare and housing were big issues for single mothers Hayek asked if they were required to choose between two applications, one being Eagles Flight youth program, as to where to allocate the money, which would they choose? Barnes said she supported youth programming as well, especially vocational development for kids. It would be a toss-up for her. Split $6,000 and $6,000. Mackel said if she had to choose it would absolutely be the childcare and eliminate the other program. There was potential other support for it through collaborations but there was not funding for childcare. Edwards said he would suggest that they fund the last four projects for the average allocation with the remaining money added to the Eagles Flight request. Suggestion was withdrawn due to an open motion being on the table. The motion passed on a vote of 6-3. (Hayek, Sandler, Greazel) Motion: Sandler made a motion to fund Goodwill Industries — Transportation at $6,134. Deeth seconded the motion. Barnes said Goodwill Industries invested a lot of money into the cars to ensure that they were roadworthy. It would be a liability to the Agency to send anyone out in a vehicle that didn't function. Funding of $6,000 would be helpful, every little bit helped. However, the more money they received the more people they could serve. She saw their clients in Iowa City driving their vehicles and it did make a huge difference to be able to get one's child to daycare and work. Barnes said she'd prefer to see them get a little more money than $6,000. Housing and Community Development Commission Minutes March 18, 2004 Page 4 Anthony agreed. He felt this was an excellent program and that it needed a bit more than $6,000. In reviewing the NCJC application, his impression was that they were doing the planning and the planning would still go on even if they didn't receive funding. If NCJC received funding, it would become better and more focused, but it was not a critical need. Sandler said Goodwill was still funding an approximate 13 vehicles. She didn't know what the additional 6 vehicles would bring as far as their ability for transportation. There were other programs through which they had accessibility to funds for this program such as the ROSS program's Wheels to Work. Sandler said she didn't think they were allowing them not to fund the program or not to be able to continue. Barnes said with the ROSS Program, a lot of the time the funds did not go into the initial car maintenance. If a client presented and they were having problems with a car after they had invested money, then the ROSS money would be used. The motion failed on a vote of 1-8 (Mackel, Barnes, Greazel, Edwards, Sandler, Anthony, Bears, Hayek). Motion: Deeth made a motion to fund OMNI Therapies — Health Services at zero dollars. Sandler seconded the motion. The motion passed on a vote of 9-0. Motion: Barnes made a motion to fund Goodwill Industries at $12,000. Greazel seconded the motion. Mackel said by funding at that amount, it would mean funding the other remaining programs at negligible amounts. She felt the NCJC project had some merit, as some were throwing large amounts of money at that part of the community without having the slightest idea why they were doing it or what was needed. It was a tremendous waste. Without having some sense of what they were trying to fix, it was a waste of resources. She felt the proposed project had big potential. Bears said she had met a lot of young families who used the Broadway Center. They had benefited and it was a benefit to the neighborhood. Bears said she would hate not to fund them. Greazel said he advocated funding Goodwill Industries because they were leveraging a large amount of money. If someone had a job and they could get to that job dependably, that was a huge leverage for the income of that individual. He felt it was important to be able to get to a job on time and dependably, and if this would help those people get to their jobs on time and dependably, he felt that was a good investment. Hayek said all the remaining applications were good options, but he supported the Neighborhood Center strongly. He had met with people at the Neighborhood Centers and some of the non-profit agencies that were trying to direct services to that neighborhood. There really was a lack of coordination. The U of I School of Social Work was also prepared to assist with this project. Anthony said he felt NCJC was doing excellent work but had a concern if it was critical that they get funded or were funded at a lower level. The operation would still continue. Comparing this application to the Grantwood application, in the Grantwood application the NCJC would provide $130,000 in operational funds. If they had $130,000 to give, he wondered if this application was so critical? Edwards said he felt it was important that they fund this project, but perhaps not at the average level. It was a private -public partnership that was involved with the school district through the Grantwood project, the commercial/retail side with Southgate and some residential rental property. Those groups were all working together and he felt that they needed to be rewarded for their partnership. In response to an open question by Sander regarding the Scattered Site study, Edwards said he felt the City had helped to create some of the situation that was occurring. He felt the Scattered Site policy would solve the existing problem today, they needed to look down the road with this Policy. The City (and everyone) had helped to develop a problem in an area and it was important to put some resources toward fixing it. Anthony said if the Scattered Site policy was effective, the benefits would take a long time to accrue. The vehicle problems were right now. The motion failed on a vote of 2-7. (Mackel, Barnes, Edwards, Sandler, Bears, Deeth, Hayek) Housing and Community Development Commission Minutes March 18, 2004 Page 5 Motion: Mackel made a motion to fund Goodwill Industries — Transportation at $8, 000. Sandler seconded the motion. The motion passed on a vote of 9-0. Motion: Sandler made a motion to reduce the allocation for the Free Medical Clinic from $16,979 to $16,500. Mackel seconded the motion. Sandler said she'd made the motion originally to get things started. As they were at the last two applications in this funding section, she wanted a little more money available. Deeth said it also gave them the same amount of allocation as the Shelter House and both agencies had requested the same amount of funding. The motion passed on a vote of 7-2. (Hayek, Anthony) Motion: Edwards made a motion to fund Eagles Flight — Youth Program at $3,635 and fund NCJC Planning at $5,931. Barnes seconded the motion. Macke] said given that there was private funding for NCJC and not for Eagles Flight, she would be more comfortable with something closer to $5,000 for NCJC and work out the odd dollars in favor of Eagles Flight, as she felt it would be really well used. Barnes said based on what had been said and since there was a money match, it made sense to fund Eagles Flight for more. If they allocated $5,000 to NCJC, they would still have $10,000, which was a pretty decent amount of money. Eagles Flight would be trying to give back money to the community, possibly to the kids who lived in that area. Eagles Flight needed as much money as they could get to be able to get as many kids to work as possible. NCJC had a match, Eagles Flight didn't. Macke] said simply looking at the numbers, with the match that would give NCJC half of what they'd asked for. With Eagles Flight, they would still be funded at less than requested. Edwards said he thought they should be very careful about discouraging the idea of using match money or giving applicants the impression that they had other sources when matches were being discussed. He felt the partnership idea was an incredible asset. Anthony said he felt a match was a positive thing and should be encouraged. There was nothing stopping Eagles Flight from generating support from elsewhere and matching what they received from the FY05 City funding. Hayek said the more third parties were part of the program coming through the Neighborhood Centers, the more they would be involved in the planning. They had commercial interests as well, which was very critical for a neighborhood. The motion passed on a vote of 7-2. (Mackel, Deeth) Public Facilities, ED, Non -HOME Activities Motion: Sandler made a motion to fund Shelter House — Emergency Assistance at $4, 500. Greazel seconded the motion. Sandler requested a clarification if the '04 funds that were in the Security Deposit and the Emergency Assistance funds were totally different programs. Dixon said "no". Mackel asked for a clarification between what the program formerly was and what needs it currently addressed. Were there other emergency needs besides security deposits that those funds were going for? Dixon, said that was correct. The program had been expanded to include assistance for some one-time only requests such as a utility shut off notice or an eviction notice. Housing and Community Development Commission Minutes March 18, 2004 Page 6 The motion failed on a vote of 1-8. (Macke[, Barnes, Edwards, Sandler, Anthony, Bears, Deeth, Hayek) Motion: Deeth made a motion to fund Shelter House Emergency Assistance at $5, 000. Barnes seconded the motion. The motion passed on a vote of 9-0 Deeth asked Plugge if the ICCSD Wood Family Resource Center were funded at $250,000, the average amount, what would be the impact. Plugge, said it would probably mean a smaller facility. The decision process would entail the same process as before - sitting down with their architect and the Neighborhood Centers of Johnson County and asking what type of space could they get for'X' dollars. In order to have a viable pre-school, a certain number of square feet was required. They would probably lose space for their planned medical clinic or food distribution center. He could only go on their last estimates. Plugge said if he had knowledge of the West High bids he could and would give a much more definitive answer. They had just opened bids on the elementary school and would have to revise all their projections with respect to steel. Anthony asked if this could be funded through a bond issue? Plugge said unless the Board has new plans, he didn't think they were going to pursue another bond issue in the near future. He said there is a possibility of using PPEL (Physical Plant and Equipment Levy). The PPEL fund is a levy, requiring voter approval. It is a tax for up to a 10-year period to raise money for facilities. Plugge said he had a PPEL unfunded list of approximately $46 million dollars. He said that unfortunately this was something he could not fund. He was leaving six classrooms un-built. He could not divert funds to build the resource center at Wood. The district must build classrooms first. Motion: Greazel made a motion to fund at $300, 000. Mackel seconded the motion. Anthony said he would like to make a case for not funding at a very high level. He was trying to be a good steward of federal resources. This was money designated for housing and community development projects and was being proposed to be given to an agency that could potentially raise it from taxpayers. The taxpayers supported the schools so much that they had raised $39 million last year, the equivalent of 25-years of the Commission's annual allocations cycle. He felt $350,000 was a very small amount for the school district to raise. Anthony said if the Commission funded the ICCSD at 30%, 40% or 50%, he felt the project would still be viable and they would be able to get money from elsewhere. There were at least three or four other family resource centers in the district that were being funded by non-CDBG funds. Anthony said there were many other organizations/agencies that had applied for funding whose projects were consistent with the mission of the Housing and Community Development Commission and with their own missions. The ICCSD project was consistent with the Housing and Community Development Commission's mission but the project was not a high priority for the applicant. He said funding this project at a high level and not funding many other projects that met the two -fold consistency was unfair to other projects. It was a basic fairness issue. Anthony said he definitely wanted funding for the project, 71 % was the average funding allocation but he felt it should be funded at much lower than that amount. Greazel said he had visited this site. When he looked at a project and at something that was being built new, there was a certain economy of building all at one time. For projects such as rehab or remodeling, whether it was done this year or next year, it might be inconvenient but it was not going to affect the overall effect of the project. Greazel said there were a lot of advantages to sizing a project right when it was built. He felt the people working at the site needed better working conditions and the kids needed a better place to be. Greazel said it was his understanding that if CDBG funded the project the addition (resource center) would always be dedicated for that purpose whereas if the school funded it they could change their mind at any time. Plugge said that was correct. The ICCSD will offer this space for multiple non-profit groups and neighborhood organizations. They felt it was consistent with their mission, which talked about enriching the experiences for their kids with community resources. Hayek said in terms of this sort of project not being a high priority for the District, he was not sure that was the case. This would be a public building on public land. He felt the community could do a better job of making those structures available for the good of the community at more times of the day. This would be a great opportunity to do that. The proposed application and budget had made a great effort at leveraging the funds, it had been one of the most complete applications the Commission had received this year. Housing and Community Development Commission Minutes March 18, 2004 Page 7 Hayek said with bonding, every time a bond was passed it added to the property tax burden, which made housing a little less affordable in the Iowa City area. He felt that was an issue. Hayek said the school district had sent the Commission some data on Grantwood and the children who attended it. One-half of the children who attended there were considered low income and it was the second highest number in Iowa City. It had the highest percentage district wide of third- to sixth -graders who were not proficient in reading and the free/reduced school lunch numbers had increased by 2.5 times in the last seven years. The younger siblings of these children were pre-school aged and they needed to be prepared to learn when they got to kindergarten. Hayek said one of the great things about this project is that there is collaboration between public, non- profit, local and federal providers. This presents a perfect avenue to collaborate and share public resources. Neighborhood Centers and other groups are ready to jump in. The project meets high priorities in CITY STEPS such as access to medical -care, youth -care and adult education. The surrounding neighborhood contains numerous subsidized housing units operated by the City and other agencies, it is a neighborhood of high need. Anthony said in the February presentation Joan Vandenberg had said this was not part of the ICCSD mission, he was quoting from her. In October they had unanimously agreed to upgrade the need for a neighborhood center from a medium to a high priority. In November during a Staff presentation and discussion which would have prevented any type of development south of Hwy 6, he had brought up the distinction between new projects that would concentrate and the projects like a neighborhood center that were needed. They had made the distinction between additional concentrate and needed services. Anthony said he felt there was no doubt that if any place in Iowa City needed a facility like this, this area really needed it. His question was about the level of funding. As a steward of scarce federal resources was it wise to fund it at the high level that was being requested. He was not convinced that they had made a compelling case for funding at 71 % or even 50%. Mackel said as of yet she'd not heard what impact making a smaller facility would create and what challenges it would entail. Plugge said they had sat down and listed what type of programs they wanted to run. With limited funds, unfortunately, it is often necessary to make a facility smaller than it should be in the first place. They'd looked at a preschool, which at a minimum should be 1,000-square feet. Then they had looked at flexible space, conference rooms and small classrooms. Plugge said they were not only serving elementary aged children, they would also be serving their parents, families and pre-school aged children. That was what Joan had been referring to when she had said it was not their central mission. Their mission was to serve school aged children. When he had gone to school in the 1950's, it had been about reading and writing and arithmetic. That was no longer the case. In the thirty years that he'd been an educator he had seen their role change completely as well as having seen social services funding get cut and more of that responsibility had come to them. He looked at this as a joint facility in serving non -educational needs as well as preparing children to have more successful outcomes in school. Plugge said they were also offering other spaces that they were building there as well that could be used — the multi -purpose room and gym would be opened up in the non -school hours. Plugge said he felt this was a model that would be seen across the United States. Plugge said with smaller space they would have fewer volunteers, they would not be able to offer a medical clinic there as often and the quality and quantity of services would be less. Greazel asked if the ICCSD was funded at $300,000 could the same sized building be built that was proposed for funding at $350,000. Plugge said they'd had bad news with their bids. They were looking at 2200-square feet at $130 a square foot, which was $286,000. That was just the shell. Greazel asked if some type of phased construction would be possible. Plugge said he thought that might increase costs, especially on a structure this small. Greazel said when it came to space the cheapest time to build it was when you initially built a facility. When it was a one-time shot such as this, he would rather see the CDBG fund it to be adequate rather than fudging and five -years down the road say, "We just didn't build it big enough." Greazel said as an analogy, if you purchased '% a tire, a car could not be run on '/2 a tire. You either needed the whole tire or no tire, but tire did you no good. Plugge said his intent was to build a quality, durable building Housing and Community Development Commission Minutes March 18, 2004 Page 8 Sandler said as a public building its service would be to all ages which was according to CITY STEPS what was needed. Other agencies would be able to use it as well. Once you started cutting that, it would be less than adequate and the number of services that would be able to utilize the building would be less as well. She would support funding at $300,000. Edwards said he felt strongly this was an important project. It was a collaboration and leveraging other resources. He felt they needed to make a strong message to applicants that that was an important thing for this Commission. This project would be located in a part of town that had been beaten up in the past, there was a community bringing forth a solution to a problem in an area and all of a sudden the City might not step up and help solve the problem. He felt there was a need to do so. Hayek said he felt the schools were one of the most effective institutions in the community. He had been at Grantwood several times and visited with the teachers. The place was struggling, he felt the staff was doing a valiant job. He supported the application and would fund at $300,000. Greazel requested that they call the question. The motion passed on a vote of 8-1. (Anthony) Motion: Sandler made a motion to fund UAY — Facility Rehabilitation at $30, 000. Mackel seconded the motion. The motion passed on a vote of 9-0. Motion: Greazel made a motion to fund Old Brick — Accessibility at $30,000. Barnes seconded the motion. Wellendorf, said he'd done his homework and come up with a new, lower amount of $35,578. They'd looked at the structure and there had been some engineering problems. A potential problem with the barrier platform for the lift had been resolved. Carrier had gifted some money to get them closer to where they needed to be. They wished to create a unisex bathroom for handicapped persons, there was a bathroom downstairs underneath the stairs. They wished to clean up the men's bathroom and prepare the way so when the opening for the door was made during construction, the rest of the interior would be ready to go. Anthony asked Wellendorf if he was amending his request to $35,578. Wellendorf submitted a revised listing of his proposed expenses for entry into the record. Greazel asked if the extra $5,000 was not allocated, what would happen. Wellendorf said considering the rest of the projects that were going on, and that they had holes in the west windows that bats were flying through, every penny was critical to them but they were very creative. They could work with $30,000 and complete the project. It would take more volunteers. Greazel asked if something could be put off and an application made again next year or did it all have to be done now. Wellendorf said that was hard to say, he would probably just not do the men's restroom. The motion passed on a vote of 9-0. Motion: Sandler made a motion to fund Free Lunch Program — Facility Rehabilitation at $3, 000. Mackel seconded the motion. The motion passed on a vote of 9-0. Motion: Greazel made a motion to fund DVIP Security System at $4,478. Macke/ seconded the motion. The motion passed on a vote of 9-0. Motion: Anthony made a motion to fund NCJC Facility Rehabilitation at $8,600. Barnes seconded the motion. Housing and Community Development Commission Minutes March 18, 2004 Page 9 Greazel said he felt a lot of the work to be done on this project could be done by volunteer labor, it was one of the projects were volunteer labor could make a big difference. He wouldn't support full funding of the requested amount. Macke] said the window treatments hadn't been entirely justified. They were tremendously expensive. The Commission had only heard that they were 'special', they hadn't received a clear vision on what the treatments were. Hayek said he was not convinced that they were in as bad of shape as had been indicated. In addition, the applicant had wanted some shaded rooms for the childcare. Hayek asked if there would be a way to shade the existing windows with something cheaper. Trees were offered as a suggestion. The motion failed on a vote of 3-6. (Mackel, Greazel, Edwards, Sandler, Bears, Hayek) Motion: Sandler made a motion to fund NCJC Facility Rehabilitation at $6,000. Macke/ seconded the motion. The motion passed on a vote of 9-0. Motion: Sandler made a motion that ISED — Microenterprise Training be funded at zero. Greazel seconded the application Sandler stated she would like to see them apply to the CDBG Economic Development Fund so the Commission would have $30,000 more to work with. Anthony stated that ISED had not used the FY04 funding they had been awarded. Hayek asked how much money was left in the ED Committee pool? Nasby said approximately $100,000. Hayek asked if there were any pending applications to that pool? Nasby and Hightshoe said they both had recently discussed projects with prospective applicants. Hayek commented that there would be approximately $270,000 available in that pool after the FY05 funds are available. He asked if the requests for these ED funds had exceeded the amount that was available. Nasby said last year there was one application that had been submitted which would have exhausted the amount of funding, but it was withdrawn by the applicant. Nasby noted that he was waiting on two applications for March. The three new applications, including the one Hightshoe had, could total between $50,000 and $100,000 in requests. Edwards said he felt comfortable funding ISED at zero dollars. The motion passed on a vote of 9-0. Hayek requested Staff to strongly advise the applicant to follow up with the Council ED committee. Motion: Barnes made a motion to fund 4C's — Rehabilitation at $35, 000. Anthony seconded the motion. Sandler said in her notes she had a credit of $700 on the gutters and sidings. Hayek said he thought that was a past expense that they'd had to take care of as it was a past expense for which they could not apply for money. Hightshoe said the applicant had submitted a revised budget. The estimate had come in higher for the lift so they'd lowered the request on the gutters and raised it on the lift. Hightshoe said on the revised estimate the lift elevator was $30,500, original budget listed it as $25,800. On the revised application the lift elevator was $30,500; sidewalks and railings were $690; siding was $3,900. The applicant had made a revised proposed budget and prioritized what she wanted. The priorities in order of importance were lift elevator, sidewalk/railings, siding. Hayek said the amount requested still hadn't changed. The lift elevator would be $5,000 more expensive and the gutter work was $5,000 less expensive. Hayek asked if they had resolved the issue of whether there would be Code problems or if they'd have to switch to the front door? Mackel said Old Brick was managing to overcome some interesting space challenges and was able to create a bathroom in addition to a lift. For $5,000 more, it seemed like they were getting less on this application. Housing and Community Development Commission Minutes March 18, 2004 Page 10 Sandler said she didn't think that there was a volunteer component with this that there might be with Old Brick. Greazel agreed. Hayek appreciated the efforts of Old Brick to squeeze every penny out. Barnes said she thought there was a difference between the two lifts. The lift at 4C's was similar to an elevator and was considerably more expensive to have. Women with strollers might be able to go up and down on that lift, but they could not do so on a chair lift such as what was at Old Brick. She would favor a more expensive lift, if it would make it better for them. Wellendorf said the Old Brick lift was a platform lift with a gated seat. It was multipurpose. The application as to how it was used or not used was the critical issue. He had wanted to put in a platform lift but could not because of the application. They'd almost not been able to put in the other lift either, because the application would not have retained the originality of the building. In response to an inquiry by Anthony, Wellendorf said the Old Brick lift recalled between two levels. Axeen said at 4C's there were three levels that access was required to. Two exits off the lift went one direction and the other exit went the other direction. The motion failed on a vote of 4-5. (Mackel, Greazel, Deeth, Hayek, Sandler) Motion: Barnes made a motion to fund 4C's — Rehabilitation at $32, 000. Anthony seconded the motion. The motion passed on a vote of 9-0. Housing - HOME Eligible Activities Motion: Sandler made a motion to fund Habitat for Humanity for $200, 000. Barnes seconded the motion. Sandler said she'd derived that figure based on the applicant's note to the Commission that they were having difficulty finding lots from the '04 money. She didn't feel full funding should be given in '05 until the Commission saw some Iowa. City lots open up. Barnes agreed; she felt it was feasible to purchase fewer lots than ten. Anthony said on their proposal, the applicant had noted that this money was to be spent over two years. Hightshoe said Staff would follow up and see where they were. Hayek said there was an e-mail from the applicant in the Commission's information packet. The applicant had guaranteed that the repaid monies would go back into the Iowa City area and not the multi -county area. The motion passed on a vote of 8-1. (Anthony) Amended Motion: Sandler amended her preceding motion to stipulate that the funds allocated to Habitat for Humanity be tracked as to only be used for Iowa City projects once they were paid back from the homeowners. Mackel seconded the motion. The motion passed on a vote of 9-0. Greazel asked if the GICHF re -invested back the same way as was being stipulated for Habitat for Humanity, back into Iowa City. GICHF also operated in Coralville. Eastham and Dennis said they had units in Coralville. The loan payments for loans received from Iowa City were paid back to the City. Long said Habitat acted more as a lender and GICHF was strictly loans, there was a difference in the paybacks. Anthony said Habitat was typically a grant and the money went from the owners of the property back to Habitat. It could be re -invested anywhere in the Iowa City region. For GICHF funding was a loan, they paid back to the City. Motion: Barnes made a motion to fund GICHF — Affordable Rental Const. at $215,000. Anthony seconded the motion. Housing and Community Development Commission Minutes March 18, 2004 Page 11 Anthony said this project was leveraging resources from outside and they already had those resources in hand. The applicant had obtained the money from other sources to go ahead with the project. He felt that was very positive. Most other applicants didn't have other leveraging money in hand. Anthony said the application had indicated that this funding would be for new low-income housing construction away from concentrated pockets of poverty. It was implementing the Scattered Sight Policy. Approved funding would be putting money behind the Policy. Sandler said her concern with funding at that level was that the applicant might not be able to find that many units to fund in Iowa City at this time. Anthony said the applicant already had the land, this would be funding for construction only. Mackel said the proposed amount would be near full funding, she would like to see more balance on funding. Barnes said they didn't receive funds in FY04. Dennis said they did not apply in FY04. There had been a special allocation in FY03 because Metro Planes had purchased all the lots at Longfellow Manor and had intended to build them out as rental housing. Metro Planes had ended up not getting their funding, the neighbors in the Longfellow District had not supported that project either. Because Metro Planes had not received their funding, there had been a special allocation of FY03 funds so they didn't apply in FY04. The motion failed on a vote of 2-7. (Mackel, Greazel, Edwards, Sandler, Bears, Deeth, Hayek) Greazel asked Dennis how much was the cost per unit? That way the commission would not cut back in a 'Y2-unit increment. Dennis said she didn't know. They were requesting this money for construction because the lots had already been purchased. Eastham said they'd requested $37,000 per unit for zero - lot duplexes or $74,000 per building. Motion: Greazel made a motion to fund G/CHF at $148,666. Mackel seconded the motion. Eastham said it was not that simple. If the commission reduced the amount they funded, then the applicants would have to go back to their lenders and re -negotiate with the bank and State HOME funds. Dennis said the State funds and private investor would not invest the same amount of funds for 4-units as they would for 6-units. The rental income would be reduced by 2-units. Hayek asked if full funding from State HOME funds and the private lender was contingent upon full funding from the CDBG Committee? Dennis said no; it was contingent upon how many units. If they did not receive full funding, they were still going to try to construct 6 units. Mackel asked what was the proposed square -footage of the units? Dennis said 1,100 sq. feet. Anthony asked if the applicant didn't receive the full funding requested from the Commission and they decided to build 4-units, would that require giving back some of the State HOME funds? Eastham said if they constructed less than 6-units, yes. Mackel asked the applicant if they had a sense of what the bottom -line dollar was to construct 6-units. Dennis said no, not without talking to the contractors. Sandler asked if there was a potential for receiving/utilizing discounted materials, receiving in -kind donations or use of wholesale items or appliances? Dennis said possibly, but because of home regulations all construction had to be competitively bid. They could encourage contractors to do so but not write a bid ad as such. Dennis said per federal regulations, any type of discounted materials would have to be included in an enterprise zone. Greazel said some projects the commission reviewed had to be built all at once. However, this was the type of project that could be phased in over a number of years. If something had to be cut to fund something else, it was easier to do it this way. He hated to penalize the applicant for building duplexes, but it made phased implementation easier. Barnes said she wished to reiterate that this project was already underway. They had already purchased the lots whereas the Transitional Housing project still didn't know where the lots they wished to purchase Housing and Community Development Commission Minutes March 18, 2004 Page 12 were. The applicant had taken the necessary steps and was waiting on the Commission now. She would vote to fund at $215,000. Anthony said he would support funding the project at $215,000 or $223,000. This project implements the Scattered Site Policy. The applicant had obtained outside funding, then came to the commission to request assistance. Most applicants come to the commission first, then try elsewhere. He wanted to reward an applicant who had done all that work before coming to the commission and encourage such type of applications in the future. The motion failed on a vote of 0-9. Motion: Mackel made a motion to fund G/CHF at $190,000. Anthony seconded the motion. The motion passed on a vote of 7-2. (Sandler, Hayek) Motion: Mackel made a motion to revise the funding for Habitat for Humanity to $170,000. Sandler seconded the motion. Mackel said she'd like to have more funds to allocate to the remaining three. She'd like to see HACAP Replacement receive funding and also give a significant amount to Blooming Garden. She said given the challenges Habitat was having in acquiring land and post the Fellowship discussion, did it justify them getting the largest percentage in terms of their requested allocation. Hayek said Habitat had informed the Commission that the cost of lots was increasing and that was one of the challenges they were facing. To reduce what had been awarded to them, would make it more difficult for Habitat for Humanity. Mackel said in terms of $35,000 for a lot, that would fund 4.85 lots. Patton said they'd submitted an offer on a fourth lot but had not heard back yet. Hayek said the Habitat application was the only application received this year for ownership, all other applications had been for rentals. He felt they needed to assist with home ownership funding as much as possible. The motion failed on a vote of 0-7 (Macke) and Anthony abstaining). Motion: Greazel made a motion to fund HA CAP Transitional Housing Replacement at $148,000. Anthony seconded the motion. Axeen said the market would dictate if they could move in July or not. Market was usually tighter until August. They had been looking right now, but couldn't do anything. Axeen said if he had to choose, he would put the $148,000 toward the Replacement. Hayek asked Greazel if he had a concern with the Blooming Garden application. Greazel said he had the same questions they had asked everyone else. Last time Blooming Garden couldn't find lots and it was still difficult to find lots. He wanted to be sure that Blooming Garden had the lots so they wouldn't have unallocated money coming back later for failure to find the lots. Burns said they had always been able to buy lots. Burns said last year they had intended to shift the allocated funds to purchase an existing building, going from large family to small family. That had occurred to give Successful Living an opportunity to become part of the project. Sandler pointed out though, prior to that time they hadn't found a lot to purchase so the applicant had wanted to change the use of the funds. Burns said they applied for funds so they were able to purchase the lots and have them under their control so they could apply for State HOME funds and State tax credits. Burns said they had to have control of the site and an allocation of Iowa City HOME funds before they were even eligible to receive State HOME funds. Housing and Community Development Commission Minutes March 18, 2004 Page 13 Greazel asked Burns if he could tell the Commission where the lots were that Burns assured the Commission he could purchase. Burns said it would depend on the Scattered Site policy the City ended up with. Burns said he could not tell the Commission specifically where at this meeting. Greazel acknowledged that it was difficult to get lots. Hayek asked Burns if they would be taking a second bite at the low income housing tax credit apple from FY04. Burns said yes. Sandler asked for further information on the court case. Burns said no information yet. They'd applied for tax credits for their FY03 project. They were denied tax credits due to a low score. They appealed the decision with the IFA and lost. As such, Burns said he filed suit with the Johnson County District Court as they didn't think their application had been scored correctly. They are currently waiting a decision from the District Court. Burns said partly through the Des Moines Register, Iowa City finally had the attention of the Iowa Finance Authority that there was a need for family housing in eastern Iowa. No tax credit funds had been funded to Iowa City for family housing since 1993. Hayek asked what would happen if they lost the appeal? Burns said that was a decision they would have to make jointly with the City, as far as what the City wanted them to do. Hayek asked if it was it correct that most of the FY03 funds had been spent. Burns said they had been spent. Burns said he understood there was some risk with funding Blooming Garden's application, but they would pay back all the funds with interest. Barnes said it made a difference to her that Habitat for Humanity was home ownership, not rental. The motion passed on a vote of 8-1. (Sandler) Motion: Macke/ made a motion to fund HACAP — Transitional Housing Acquisition at zero. Greazel seconded the motion. The motion passed on a vote of 9-0. Motion: Sandler made a motion to reduce HACAP's Replacement to $132,207. Mackel seconded the motion. Sandler said they had the ability to wait until there was a season that the market was less expensive and there was less demand. Greazel said that was assuming the market could be timed; that one could predict the market; and assuming that the market was going to go down again. He would rather give them the flexibility to make the best judgment they could with the funds they had. If they didn't need it, they would give the funds back. Sandler said the money that was left would go to Blooming Gardens and since they were going for low income tax credits she felt that more funds from Iowa City would be a plus. She didn't think it would change what HACAP would replace by that much. Greazel said he disagreed. He felt it was a priority to replace the outdated, 'should have been replaced' units. If they didn't use the money they would give it back. He didn't want to hamstring the HACAP application. Hayek asked if there was anything in terms of the scoring the tax credits and a threshold funding amount from the Commission that would trigger something. Burns said nothing yet, he wanted to bring that topic up with the Commission at another meeting so they could get in line and be an advocate with the Iowa Finance Authority when they did come up with the scoring criteria. The IFA criteria change every year. In terms of HOME funds, the State would match $3.00 for every City $1.00 of local funds. Nasby made a clarification stating the $3 in match from the State could be requested but it was not a formula guarantee. The motion failed on a vote of 4-5. (Barnes, Greazel, Bears, Anthony, Hayek) Housing and Community Development Commission Minutes March 18, 2004 Page 14 Motion: Mackel made a motion to reduce Habitat's funding to $184,207. Deeth seconded the motion. Sandler said she' rather see Habitat's funding reduced by one-half of Mackel's suggestion and the other half come from the ICCSD Family Resource Center. Greazel said he would speak against reducing the Resource Center's allocation. Barnes agreed. He said if there was money left over, he looked to increase the funding to the Resource Center. Anthony said he'd rather reduce the Resource Center's allocation to the average. Barnes said she disagreed, Hayek said he'd support keeping the ICCSD funding the same as well. There was a lengthily discussion regarding if Blooming Garden lost their appeal, how the money would be recaptured. Barnes she'd prefer not to see Habitat's funding reduced any more. She valued the fact that the future homeowner worked on their home so they were investing in their property. It made it more meaningful. Greazel said of the applications reviewed, they were the only who paid 100% property tax on their property. They were fully taxed when they were sold to the family. The motion passed on a vote of 6-3. (Deeth, Barnes, Hayek) Motion: Sandler made a motion to fund Blooming Garden — Affordable Rental at $200,000. Mackel seconded the motion. The motion passed on a vote of 7-2. (Anthony, Barnes) Motion: Deeth made a motion to adopt the numbers as recommended be forwarded to the City Council as their recommended allocations. Sandler seconded the motion. The motion passed on a vote of 9-0. JUSTIFICATION COMMITTEE Hayek, Mackel and Anthony will serve on the Justification Committee. ADJOURNMENT: Motion: Deeth made a motion to adjourn the meeting at 9:56 pm. Edwards seconded the motion. The motion passed on a vote of 9-0. Minutes submitted by Candy Barnhill data on citynUpcd/minutes/hodc2004/hcdc03-18-04.doc FY05 DRAFT ANNUAL ACTION PLAN For the use of Community Development Block Grant and Home Investment Partnership Funds -w-afthm CITY OFIOWA CITY Planning and Community Development 410 East Washington Street Iowa City, IA 52240 319-356-5230 www.icgov.org May 2004 FY05 ANNUAL ACTION PLAN City Council of Iowa City Ernie Lehman, Mayor Ross Wilburn, Mayor Pro Tern Reginia Bailey Connie Champion Bob Elliott Mike O'Donnell Dee Vanderhoef CITY OF IOWA CITY Planning and Community Development 410 East Washington Street Iowa City, IA 52240 (319) 356-5230 www.icgov.org PUBLIC COMMENT PERIOD FY05 Annual Action Plan The City of Iowa City is soliciting public comments on the proposed Federal Fiscal Year 2004 (City FY05) Annual Action Plan. The Annual Action Plan is a portion of Iowa City's 2001-2006 Consolidated Plan, as Amended (a.k.a. CITY STEPS). The FY05 Annual Action Plan will include information on the proposed use of Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for housing, jobs and services for low -moderate income persons. The FY05 Annual Action Plan will outline proposed activities, project locations, budgets and the scope of activities being funded. Copies of the FY05 Annual Action Plan are available from the Department of Planning and Community Development, City Hall, 410 East Washington Street, Iowa City, 52240. A copy of the FY05 Annual Action Plan is also available for review at the Iowa City Public Library. Written comments may be submitted to the Department of Planning and Community Development at the address above. A 30- day public comment period will begin with the publication of this notice and end on May 4, 2004. PUBLIC HEARING NOTICE The City Council will be holding a public hearing on Iowa City's FY05 Annual Action Plan on May 4, 2004, at 7:00 p.m., City Hall, Emma Harvat Hall, 410 East Washington Street, Iowa City, IA. Said plan is a sub -part of Iowa City's 2001-2006 Consolidated Plan, as Amended (a.k.a. CITY STEPS). The City of Iowa City has available a draft FY05 Annual Action Plan for the use of Community Development Block Grant (CDBG) and HOME Investment Partnership Program (HOME) funds. Said plan will also be considered by the City Council on May 4, 2004. The annual action plan describes the federally funded activities to be undertaken by the City and its recipients during the 2005 fiscal year (July 1, 2004 to June 30, 2005). Copies of the draft FY05 Annual Action Plan are available to the public at the Iowa City Public Library, 123 S. Linn Street; and the Department of Planning and Community Development, 410 East Washington Street. A thirty (30) day public comment period began on April 2, 2004. Additional information is available from the Department of Planning and Community Development, 410 East Washington Street, Iowa City, Iowa, 52240 or by calling 356- 5230. If you are in need of special accommodations for a disability or language translation please contact Steve Long, Community Development Division at 356- 5250 or 356-5493 TDD at least three business days in advance of the meeting date. TABLE OF CONTENTS SECTION I Standard Form 424: CDBG Program................................................................... 1 Standard Form 424: HOME Program.................................................................. 2 Resolution Adopting the FY05 Annual Action Plan .............................................. 3 SECTION II FY05 Funding Sources........................................................................................ 5 SECTION III FY05 CDBG and HOME Projects FY05 CDBG\HOME Budget...................................................................... 6 Description of Projects.............................................................................. 7 SECTION IV Geographic Distribution of Resources Geographic Distribution of Resources Narrative .................................... 30 Map Showing LMI Areas (2000 Census data) ........................................ 31 Map Showing FY05 Project Locations .................................................... 32 Method of Distribution............................................................................. 33 SECTION V FY05 Annual Action Plan Narrative................................................................... 34 SECTION VI Performance Assessment and Amendments to the ConsolidatedPlan.............................................................................................41 SECTION VII FY05 Fair Housing Annual Action Plan............................................................. 42 SECTION VIII Certifications for FY05 CDBG and HOME Programs ......................................... 44 APPENDIX A NeedsAnalysis.................................................................................................. 54 SECTION I Standard Form 424: CDBG Program Standard Form 424: HOME Program Resolution Adopting the FY05 Annual Action Plan Application for Federal Awwiwiw www A�7 �71�74Q 11 VG 2. Date Submitted Applicant Identifier 05/10/04 426004805 1. Type of Submission: 3. Date Received by State State Application Identifier Application: Non - Construction 4. Date Received by Federal Agency Federal Identifier Preapplication: 42-6004805 5. Applicant Information Legal Name Organizational Unit City of Iowa City Municipality Address Contact 410 E. Washington Street Steven Nasby, Community Development Coor Iowa City, IA 52240 319-356-5248 Johnson 6. Employer Identification Number (EIN): 7. Type of Applicant: Municipal 8. Type of Application: Type: Continuation 9. Name of Federal Agency: US Dept. of Housing & Urban Development 10. Catalog of Federal Domestic Assistance Number: 11. Descriptive Title of Applicant's Project: Catalog Number: 14-218 CDBG Entitlement Grant for the City of Iowa City Assistance Title: CDBG - Entitlement Grant 12. Areas Affected by Project: City of Iowa City, Johnson County, Iowa 13. Proposed Project: 14. Congressional Districts of: Start Date End Date a. Applicant b. Project 07/01/04 06/30/05 Second Second 15. Estimated Funding: 16. Is Application Subject to Review by State Executive Order 12372 Process? Review Status: Program not covered a. Federal $804,000 b. Applicant $0 c. State $0 d. Local 17. Is the Applicant Delinquent on Any Federal Debt? $0 No e. Other $12, 000 I. Program Income $308,000 g. Total $ 1,124,000 18. To the best of my knowledge and belief, all data in this application/preapplication are true and correct, the document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. a. Typed Name of Authorized Representative b. Title c. Telephone Number Stephen J. Atkins City Manager 319-356-5010 d. Signature of Authorized Representative e. Date Signed 05/10/04 Application for Federal M00101.Q111iG 2. Date Submitted Applicant Identifier 05/10/04 426004805 1. Type of Submission: 3. Date Received by State State Application Identifier Application: Non - Construction Federal Identifier 4. Date Received by Federal Agency Preapplication: 42-6004805 5. Applicant Information Legal Name Organizational Unit City of Iowa City Municipality Address Contact 410 E. Washington Street Steven Nasby, Community Development Coor Iowa City, IA 52240 319-356-5248 Johnson 6. Employer Identification Number (EIN): 7. Type of Applicant: Municipal 8. Type of Application: Type: Continuation 9. Name of Federal Agency: US Dept. of Housing & Urban Development 10. Catalog of Federal Domestic Assistance Number: 11. Descriptive Title of Applicant's Project: Catalog Number: 14-239 HOME Investment Partnership Program - Participating Assistance Title: HOME Investment in Affordable Housing Jurisdiction Allocation 12, Areas Affected by Project: City of Iowa City, Johnson County, Iowa 13. Proposed Project: 14. Congressional Districts of: Start Date End Date a. Applicant b. Project 07/01/04 06/30/05 Second Second 15. Estimated Funding: 16. Is Application Subject to Review by State Executive Order 12372 Process? Review Status: Program not covered a. Federal $714,983 b. Applicant $0 c. State $0 d. Local 17. Is the Applicant Delinquent on Any Federal Debt? $0 No e. Other $0 I. Program Income $65,000 g. Total $ 779,983 18. To the best of my knowledge and belief, all data in this application/preapplication are true and correct, the document has been duly authorized by the governing body of the applicant and the applicant will comply with the attached assurances if the assistance is awarded. a. Typed Name of Authorized Representative b. Title c. Telephone Number Stephen J. Atkins City Manager 319-356-5010 d. Signature of Authorized Representative e. Date Signed 05/10/04 RESOLUTION NO. RESOLUTION ADOPTING IOWA CITY'S FY05 ANNUAL ACTION PLAN, WHICH IS A SUB -PART OF IOWA CITY'S 2001-2006 CONSOLIDATED PLAN (CITY STEPS), AS AMENDED, AND AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER. WHEREAS, the U.S. Department of Housing and Urban Development requires the City of Iowa City, Iowa, to prepare and submit the FY05 Annual Action Plan as part of the City's 2001-2006 Consolidated Plan (CITY STEPS), as amended, to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, the Iowa City Housing and Community Development Commission has held a series of meetings regarding the use of federal Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for City of Iowa City fiscal year 2005; and WHEREAS, the City has disseminated information, received public input and held a public hearing on the FY05 Annual Action Plan; and WHEREAS, the FY05 Annual Action Plan contains the allocation of CDBG and HOME funds attached hereto as Exhibit A; and WHEREAS, adoption of the FY05 Annual Action Plan will make Iowa City eligible for federal and state funds administered by the U.S. Department of Housing and Urban Development; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the FY05 Annual Action Plan and submission to the U.S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City of Iowa City FY05 Annual Action Plan, filed in the office of the City Clerk, be and the same is hereby approved and adopted. 2. The City Manager of Iowa City is hereby authorized and directed to submit the City of Iowa City FY05 Annual Action Plan to the U.S. Department of Housing and Urban Development, and is further authorized and directed to provide all the necessary certifications or documents required by the U.S. Department of Housing and Urban Development. 3. The City Manager is hereby designated as the Chief Executive Officer and authorized to act on behalf of the City of Iowa City in connection with the FY05 Annual Action Plan. 4. The City Manager is hereby authorized to execute, terminate or amend CDBG and\or HOME Agreements entered into in connection with the allocation of public funds with subrecipients, Community Housing Development Organizations (CHDOs) or other legal entities. 3 Exhibit A PROJECTS RECOMMENDED FOR FY05 CDBG AND HOME FUNDING HCDC (3118/04) Recommendation or Request Council Earmark* ECONOMIC DEVELOPMENT PROJECTS (Set -aside $170,000) Economic Development Fund - City of Iowa City* 170,000 17$ 0,000 Subtotal $170,000 $170,000 PUBLIC FACILITIES PROJECTS (Est. Set -aside $367,000) Facility Construction - Iowa City Community School District $350,000 $300,000 Facility Rehabilitation - United Action for Youth $ 60,000 $ 30,000 Facility Rehabilitation - Old Brick Foundation $ 40,400 $ 30,000 Facility Rehabilitation - Free Lunch Program $ 3,384 $ 3,000 Facility Rehabilitation - Domestic Violence Intervention Program $ 4,478 $ 4,478 Facility Rehabilitation - Neighborhood Centers of Johnson County $ 8,600 $ 6,000 Facility Rehabilitation - 4Cs Child Care t 35.090 32,00 Subtotal $501,952 $405,478 PUBLIC SERVICE PROJECTS (FY05 Statutory Cap $165,000) Operational Expenses - Compeer $ 6,000 $ 3,434 Case Management - Iowa City Free Medical Clinic $ 30,000 $ 16,500 Shelter Coordinator - Shelter House $ 30,000 $ 16,500 Operational Expenses - Eagles Flight (Hannah's Blessing Daycare) $ 16,700 $ 6,000 Operational Expenses - Eagles Flight (Youth Program) $ 13,560 $ 3,635 Operational Expenses - Goodwill Industries $ 20,000 $ 8,000 Planning - Neighborhood Centers of Johnson County $ 20,000 $ 5,931 Aid to Agencies* $105,000 $105,00 Subtotal $241,260 $165,000 HOUSING PROJECTS (Est. Set -aside $951,000) Affordable Homeownership -Habitat for Humanity $350,000 $184,207 Affordable Rental Units - Blooming Garden L.P. $480,000 $200,000 Affordable Rental Units - Greater Iowa City Housing Fellowship $223,000 $190,000 Transitional Housing - Hawkeye Area Community Action Program $148,000 $148,000 Deposit Assistance Program - Shelter House $ 5,000 $ 5,000 Housing Rehabilitation -- City of Iowa City* $200,00 200,000 Subtotal $1,406,000 $ 927,207 ADMINISTRATION AND PLANNING HOME Program Administration $ 71,498 $ 71,498 CDBG Program Administration and Planning $164,800 $164,800 Subtotal $236,298 $236,298 TOTAL $2,555,510 $1,903,983 SOURCES OF FUNDS FY05 CDBG Entitlement $804,000 FY05 CDBG Estimated Program Income $ 20,000 Unexpended CDBG Funds (from contingency, projects and unallocated PI) 30$ 0,000 TOTAL CDBG $1,124,000 FY05 HOME Allocation $714,983 FY05 HOME Estimated Program Income $ 55,000 Unexpended HOME Funds (from unallocated PI) 1$ 0,000 TOTAL HOME $ 779,983 FY05 TOTAL $1,903,983 ii SECTION II FY05 Funding Sources Funding Sources Entitlement Grant (includes reallocated funds) CDBG $804,000 ESG $0 HOME $714,983 HOPWA $0 Total Prior Years' Program Income NOT previously programmed or reported CDBG $288,000 ESG $0 HOME $10,000 HOPWA $0 Total Reprogrammed Prior Years' Funds CDBG ESG HOME HOPWA Total Total Estimated Program Income CDBG HOME Total Section 108 Loan Guarantee Fund TOTAL FUNDING SOURCES Other Funds Submitted Proposed Projects Totals Un-Submitted Proposed Projects Totals $12,000 $0 $0 $0 $20,000 $55,000 $1,618,983 $298,000 $12,000 $75,000 $0 $1,903,983 $0 $1,903,983 $0 5 SECTION III FY05 CDBG and HOME Projects - FY05 CDBGIHOME Budget - Description of Projects PROJECTS RECOMMENDED FOR FY05 CDBG AND HOME FUNDING HCDC (3/18/04) Recommendation or Request Council Earmark* ECONOMIC DEVELOPMENT PROJECTS (Set -aside $170,000) Economic Development Fund - City of Iowa City* 170 00 1170,000 Subtotal $170,000 $170,000 PUBLIC FACILITIES PROJECTS (Est. Set -aside $367,000) Facility Construction - Iowa City Community School District $350,000 $300,000 Facility Rehabilitation - United Action for Youth $ 60,000 $ 30,000 Facility Rehabilitation - Old Brick Foundation $ 40,400 $ 30,000 Facility Rehabilitation - Free Lunch Program $ 3,384 $ 3,000 Facility Rehabilitation - Domestic Violence Intervention Program $ 4,478 $ 4,478 Facility Rehabilitation - Neighborhood Centers of Johnson County $ 8,600 $ 6,000 Facility Rehabilitation - 4Cs Child Care 35,090 32,00 Subtotal $501,952 $405,478 PUBLIC SERVICE PROJECTS (FY05 Statutory Cap $165,000) Operational Expenses - Compeer $ 6,000 $ 3,434 Case Management - Iowa City Free Medical Clinic $ 30,000 $ 16,500 Shelter Coordinator - Shelter House $ 30,000 $ 16,500 Operational Expenses - Eagles Flight (Hannah's Blessing Daycare) $ 16,700 $ 6,000 Operational Expenses - Eagles Flight (Youth Program) $ 13,560 $ 3,635 Operational Expenses - Goodwill Industries $ 20,000 $ 8,000 Planning - Neighborhood Centers of Johnson County $ 20,000 $ 5,931 Aid to Agencies* $105,000 10 0 Subtotal $241,260 $165,000 HOUSING PROJECTS (Est. Set -aside $951,000) Affordable Homeownership -Habitat for Humanity $350,000 $184,207 Affordable Rental Units - Blooming Garden L.P. $480,000 $200,000 Affordable Rental Units - Greater Iowa City Housing Fellowship $223,000 $190,000 Transitional Housing - Hawkeye Area Community Action Program $148,000 $148,000 Deposit Assistance Program - Shelter House $ 5,000 $ 5,000 Housing Rehabilitation -- City of Iowa City* $200,000 $200,000 Subtotal $1,406,000 $ 927,207 ADMINISTRATION AND PLANNING HOME Program Administration $ 71,498 $ 71,498 CDBG Program Administration and Planning $164,80 $164,80 Subtotal $236,298 $236,296 TOTAL $2,5551510 $1,9031983 SOURCES OF FUNDS FY05 CDBG Entitlement $804,000 FY05 CDBG Estimated Program Income $ 20,000 Unexpended CDBG Funds (from contingency, projects and unallocated PI) $300.000 TOTAL CDBG $1,124,000 FY05 HOME Allocation $714,983 FY05 HOME Estimated Program Income $ 55,000 Unexpended HOME Funds (from unallocated PI) 10,00 TOTAL HOME $ 779,983 FY05 TOTAL $1,903,983 6 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources [Local ID Objective/Description Citation/Accomplishments 0011 2004.001 J DVIP - Security System Public Facilities In the Public Facilities category there were a variety of needs ranging from low to medium depending on the type of activity. As such, CITY STEPS sets forth individual objectives as stated on pp. 100-102. The objectives are as follows: 1) Provision of dependent care facilities 2) Provision of youth centers 3) Provision of neighborhood facilities 4) Provision of additional parks and recreational facilities 5) Provision of health facilities Installation of security cameras around the exterior of the domestic violence shelter. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): confidential Yes No 03C Homeless Facilities (not CDBG $ 4,478 operating costs) ESG $ 0 HOME $0 570.201(c) HOPWA $ 0 1 Public Facilities TOTAL $ 4,478 Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses Other Funding Fundraising $ 500 Total Other Funding $ 500 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project IDI Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0001 4Cs Child Care - Accessibility & Building Rehabilitation 03M Child Care Centers CDBG $ 32,000 ESG $0 2004.002 Public Facilities 570.201(c) HOME $ 0 HOPWA $0 In the Public Facilities category there were a variety 1 Public Facilities of needs ranging from low to medium depending on the type of activity. As such, CITY STEPS sets forth TOTAL $ 32,OOD individual objectives as stated on pp. 100-102. The objectives are as follows: 1) Provision of dependent Other Funding care facilities 2) Provision of youth centers 3) Provision of neighborhood facilities 4) Provision of 4Cs contribution $ 3,648 additional parks and recreational facilities 5) Total Other Funding $ 3,648 Provision of health facilities 00 Rehabilitation of existing space to include the installation of an open shaft elevator in the stairwell to make the building accessible. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 1500 Sycamore Street, Iowa City, IA 52240 No No Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses EJ U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0012 Free Lunch Program - Facility Rehabilitation 03 Public Facilities and CDBG $ 3,000 Improvements (General) ESG $ 0 2004.003 Public Facilities HOME $ 0 570.201(c) HOPWA $ 0 In the Public Facilities category there were a variety of needs ranging from low to medium depending on the 1 Public Facilities TOTAL $ 3,000 type of activity. As such, CITY STEPS sets forth individual objectives as stated on pp. 100-102. The objectives are as follows: 1) Provision of dependent Other Funding care facilities 2) Provision of youth centers 3) Provision of neighborhood facilities 4) Provision of donations $ 584 additional parks and recreational facilities 5) Total Other Funding $ 584 Provision of health facilities The Free Lunch Program serves over 100 meals a day for very low-income persons. They will use the funds to purchase a built-in commercial refrigerator and to construct a food storage room Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 120 N. Dubuque Street, Iowa City, IA 52240 Yes No Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0013 Iowa City Community School Dist. - Wood Family Resource 03E Neighborhood Facilities CDBG $ 300,000 Ctr. ESG $ 0 2004.004 570.201(c) HOME $ 0 Public Facilities HOPWA $ 0 1 Public Facilities In the Public Facilities category there were a variety TOTAL $ 300,000 of needs ranging from low to medium depending on the type of activity. As such, CITY STEPS sets forth individual objectives as stated on pp. 100-102. The Other Funding g objectives are as follows: 1) Provision of dependent ICCSD $ 81,500 care facilities 2) Provision of youth centers 3) Total Other Funding $ 81,500 Provision of neighborhood facilities 4) Provision of additional parks and recreational facilities 5) Provision of health facilities O Construction of an approximate 2,200 sf Family Resource Center to be attached to the Grant Wood Elementary School. The Family Resource Center will include space for a preschool and space for neighborhood needs such as adult education, ESL classes, after school programs, parent education and services open to all community members, including a mobile medical clinic. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 1930 Lakeside Drive, Iowa City, IA 52240 No No Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Public 570.500(c) Addresses U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0014 NCJC - Facility Rehabilitation 03E Neighborhood Facilities CDBG $ 6,000 ESG $ 0 2004.005 Public Facilities 570.201(c) HOME $ 0 HOPWA $0 In the Public Facilities category there were a variety 1 Public Facilities of needs ranging from low to medium depending on the type of activity. As such, CITY STEPS sets forth TOTAL $ 6,000 individual objectives as stated on pp. 100-102. The objectives are as follows: 1) Provision of dependent Other Funding care facilities 2) Provision of youth centers 3) g Provision of neighborhood facilities 4) Provision of NCJC contribution $ 1,800 additional parks and recreational facilities 5) Total Other Funding $ 1,800 Provision of health facilities Rehabilitation of the existing Broadway Neighborhood Center to include replacement of window sashes & hardware, along with the repair of damaged windowsills. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 2105 Broadway Street, Iowa City, IA 52240 No No Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses i—+ W U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0015 Old Brick - Accessibility Improvements 03 Public Facilities and CDBG $ 30,000 Improvements (General) ESG $ 0 2004.006 Public Facilities HOME $ 0 570.201(c) HOPWA $ 0 In the Public Facilities category there were a variety of needs ranging from low to medium depending on the 1 Public Facilities TOTAL type of activity. As such, CITY STEPS sets forth $ 30,000 individual objectives as stated on pp. 100-102. The objectives are as follows: 1) Provision of dependent Other Funding care facilities 2) Provision of youth centers 3) Provision of neighborhood facilities 4) Provision of donations $ 5,578 additional parks and recreational facilities 5) Total Other Funding $ 5,578 Provision of health facilities Installation of a wheel chair lift going up the west stairs to make the building accessbile and other interior rehabilitation work. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 26 E. Market Street, Iowa City, IA 52240 No No Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses H+ W U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0016 UAY - Facility Rehabilitation and Accessibility 03D Youth Centers CDBG $ 30,000 Improvements ESG $ 0 2004.007 570.201(c) HOME $ 0 Public Facilities HOPWA $ 0 1 Public Facilities In the Public Facilities category there were a variety TOTAL $ 30,000 of needs ranging from low to medium depending on the type of activity. As such, CITY STEPS sets forth individual objectives as stated on pp. 100-102. The Other Funding objectives are as follows: 1) Provision of dependent care facilities 2) Provision of youth centers 3) Private Donations $ 20,000 Provision of neighborhood facilities 4) Provision of Total Other Funding $ 20,000 additional parks and recreational facilities 5) Provision of health facilities Rehabilitation of the youth center to make the property fully accessible and to accommodate the needs of the teen parents, infants and families. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 410 Iowa Avenue, Iowa City, IA 52240 No No Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0002 2004.008 A Iowa City Free Medical Clinic - Case Management Public Services According to CITY STEPS, Public Services activities are given a high priority. As such, the City intends to utilize the 15% of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 102-108, the objectives are as follows, 1) Provision of health services (medical, dental, nutrition, preventive care) 2) Provision of dependent care services 3) Improve access to transportation 4) Support the continued provision of legal aid 5) Provision of training and living skills 6) Provision of youth services 7) Provision of tenant/landlord education or mediation 8) Continue fair housing activities 9) Provision of senior services 10) Continuation of human services coordination. Operational funds for a case manager for people with chronic illness. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 120 N. Dubuque Street, Iowa City, IA 52245 No No 05M Health Services 570.201(e) 360 People (General) Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses CDBG ESG HOME HOPWA TOTAL Other Funding Donations Total Other Funding $ 16,500 $0 $0 $0 $ 16,500 $ 529,701 $ 529,701 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0017 Compeer - Director 050 Mental Health Services CDBG $ 3,434 ESG $ 0 2004.009 Public Services 570.201(e) HOME $ 0 HOPWA $0 According to CITY STEPS, Public Services activities are 17 People (General) given a high priority. As such, the City intends to TOTAL $ 3,434 utilize the 15% of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 102-108, the objectives are as follows, 1) Provision of health Other Funding services (medical, dental, nutrition, preventive care) 2) Provision of dependent care services 3) Improve Fundraising $ 3,720 access to transportation 4) Support the continued Private Grants $ 18,660 provision of legal aid 5) Provision of training and Irving skills 6) Provision of youth services 7) Total Other Funding $ 22,380 H+ Provision of tenantllandlord education or mediation 8) to Continue fair housing activities 9) Provision of senior services 10) Continuation of human services coordination. Operational funds for a half-time director of Compeer which matches volunteers from the community with adults receiving treatment for a chronic mental illness. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 507 E. College Street, Iowa City, IA 52240 No No Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0003 2004.010 Shelter House - Outreach Coordinator Homeless & HIV/AIDS Homeless needs were given a high priority in CITY STEPS as stated on pp 81-83. The objectives for homeless needs are as follows: 1) Homeless prevention - assist low-income households in maintaining and retaining their existing housing 2) Reaching out to persons who are homeless and assessing individual needs through advocating human services coordination 3) Addressing shelter needs of persons who are homeless through emergency shelter rehab & expansion and also supporting plans for improving day shelter opportunites 4) Transitional housing needs through improved transitional housing programs and provision of units for families and individivals 5) Help persons who are homeless make the transition to independent living. Operational funds for an outreach service coordinator position who will assist persons that are homeless with accessing human services. These funds also qualify as match for the STAR Continuum of Care grant. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 331 N. Gilbert Street, Iowa City, IA 52245 Yes No 05 Public Services (General) 570.201(e) 450 Persons who are Homeless Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses CDBG ESG HOME HOPWA TOTAL Other Funding STAR C of Care Funds Private Funds Total Other Funding $ 16,500 $0 $0 $0 $ 16,500 $ 18,000 $ 60,580 $ 78,580 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0018 Eagles Flight, Inc. - Hannah's Blessing Child Care 05L Child Care Services CDBG $ 6,000 ESG $ 0 2004.011 Public Services 570.201(e) HOME $ 0 HOPWA $0 According to CITY STEPS, Public Services activities are 9 People (General) given a high priority. As such, the City intends to utilize the 15% of CDBG funds allowed for Public TOTAL $ 6,000 Services. According to CITY STEPS on pp. 102-108, the objectives are as follows, 1) Provision of health Other Funding services (medical, dental, nutrition, preventive care) 2) Provision of dependent care services 3) Improve Hannah's Blessing Contribution $ 19,293 H+ access to transportation 4) Support the continued Total Other Funding $ 19,293 provision of legal aid 5) Provision of training and Irving skills 6) Provision of youth services 7) Provision of tenant/landlord education or mediation 8) Continue fair housing activities 9) Provision of senior services 10) Continuation of human services coordination. Operational funds for Hannah's Blessing Child Development Center to include partial salaries and benefits for the director and two associate teachers. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 1516 Sheridan, Iowa Citiy, IA 52240 No No Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0019 Eagles Flight, Inc. - Youth Program 05D Youth Services CDBG $ 3,635 ESG $ 0 2004.012 Public Services 570.201(a) HOME $ 0 HOPWA $0 According to CITY STEPS, Public Services activities are 34 People (General) given a high priority. As such, the City intends to TOTAL $ 3,635 utilize the 15 /o of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 102-108, the objectives are as follows, 1) Provision of health Other Funding services (medical, dental, nutrition, preventive care) 2) Provision of dependent care services 3) Improve Eagles Flight Contribution $ 500 access to transportation 4) Support the continued Total Other Funding $ 500 provision of legal aid 5) Provision of training and living skills 6) Provision of youth services 7) Provision of tenant/landlord education or mediation 8) H+ Continue fair housing activities 9) Provision of senior 00 services 10) Continuation of human services coordination. Operational funds for a youth supervisor and youth workers who will gain job training, income and leadership opportunities through employment. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): 950 Dover Street, Iowa City, IA 52240 No No Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Addresses U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0020 Goodwill Industries of SE Iowa - Wheels to Work 05 Public Services (General) CDBG $ 8,000 ESG $ 0 2004.013 Public Services 570.201(e) HOME $ 0 HOPWA $0 According to CITY STEPS, Public Services activities are 10 People (General) given a high priority. As such, the City intends to TOTAL $ 8,000 utilize the 15% of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 102-108, the objectives are as follows, 1) Provision of health Other Funding services (medical, dental, nutrition, preventive care) 2) Provision of dependent care services 3) Improve Goodwill Contribution $ 17,747 access to transportation 4) Support the continued Total Other Funding $ 17,747 provision of legal aid 5) Provision of training and living skills 6) Provision of youth services 7) *-A Provision of tenant/landlord education or mediation 8) Continue fair housing activities 9) Provision of senior services 10) Continuation of human services coordination. The funds will be used to operate the Wheels to Work program which places a safe, reliable car in the hands of a low-income individual who needs adequate tranportation to get to and from work. Help the Homeless? No Start Date: 07/01/04 Help those with HIV or AIDS? No Completion Date: 06/30/05 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient: Subrecipient Private 570.500(c) Location(s): Addresses U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0009 City of Iowa City - Aid to Agencies 05 Public Services (General) CDBG $ 105,000 ESG $ 0 2004.014 Public Services 570.201(e) HOME $ 0 HOPWA $0 According to CITY STEPS, Public Services activities are 4372 Persons with Special Needs given a high priority. As such, the City intends to TOTAL $ 105,000 utilize the 15% of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 102-108, the objectives are as follows, 1) Provision of health Other Funding services (medical, dental, nutrition, preventive care) General Fund $ 316,315 2) Provision of dependent care services 3) Improve access to transportation 4) Support the continued Total Other Funding $ 316,315 provision of legal aid 5) Provision of training and living skills 6) Provision of youth services 7) N Provision of tenandlandlord education or mediation 8) Continue fair housing activities 9) Provision of senior services 10) Continuation of human services coordination. These funds are provided to a pool of human service agencies that assist low -moderate income clients. FY05 funds will go to Elder Services, Inc, Mid -Eastern Council on Chemical Abuse and United Action for Youth. Help the Homeless? Help those with HIV or AIDS? Yes No Start Date: 07/01/04 Completion Date: 06/30/05 Eligibility: 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient: Subrecipient Private 570.500(c) Location(s): Community Wide N U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0023 NCJC - Broadway Revitalization Project 05 Public Services (General) CDBG $ 5,931 ESG $0 2004.015 Public Services 570.201(e) HOME $ 0 HOPWA $0 According to CITY STEPS, Public Services activities are 7142 People (General) given a high priority. As such, the City intends to TOTAL $ 5,931 utilize the 15% of CDBG funds allowed for Public Services. According to CITY STEPS on pp. 102-108, the objectives are as follows, 1) Provision of health Other Funding services (medical, dental, nutrition, preventive care) NCJC in -kind $ 1,529 2) Provision of dependent care services 3) Improve access to transportation 4) Support the continued Private Funds $ 25,000 provision of legal aid 5) Provision of training and Total Other Funding $ 26,529 living skills 6) Provision of youth services 7) Provision of tenant/landlord education or mediation 8) Continue fair housing activities 9) Provision of senior services 10) Continuation of human services coordination. Funding to support neighborhood building efforts. Help the Homeless? No Start Date: 07/01/04 Help those with HIV or AIDS? No Completion Date: 06/30/05 Eligibility: 570.208(a)(1) - Low / Mod Area Subrecipient: Subrecipient Private 570.500(c) Location(s): Addresses 2105 Broadway Street, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Coderritle/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0004 Iowa Valley Habitat for Humanity - Land Acquisition 01 Acquisition of Real Property CDBG $ 13,722 ESG $ 0 2004.016 Housing 570.201(a) HOME $ 170,485 HOPWA $0 A) Encourage the expansion of rental assistance programs 5 Housing Units B) Encourage the production of new market rate and TOTAL $ 184,207 subsidized rental units C) Encourage and support the rehabilitation of owner -occupied untis and public facilities such as homeless shelters D) Assist in the Other Funding acquisition of units for SRO -style housing with support In -Kind Donations $ 78,946 services, acquisition and rehab of existing units for affordable rental housing and assist low-income Private Fund/Donations $ 221,048 homebuyers with the purchase of housing. (See CITY lJ Total Other Funding $ 299,994 N STEPS pp 93-95) Habitat will use these funds to acquire five lots to construct affordable homes for sale to low -moderate income homebuyers. Help the Homeless? Help those with HIV or AIDS? No No Start Date: 07/01/04 Completion Date: 06/30/05 Eligibility: 570.208(a)(3) - Low / Mod Housing Subrecipient: Subrecipient Private 570.500(c) Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0005 Shelter House - Emergency Assistance Program 05Q Subsistence Payments CDBG $ 5,000 ESG $ 0 2004.017 Housing 570.204 HOME $ 0 HOPWA $0 A) Encourage the expansion of rental assistance programs 85 Households (General) B) Encourage the production of new market rate and TOTAL $ 5,000 subsidized rental units C) Encourage and support the rehabilitation of owner -occupied untis and public facilities such as homeless shelters D) Assist in the Other Funding acquisition of units for SRO -style housing with support FEMA $ 1,OOD services, acquisition and rehab of existing units for affordable rental housing and assist low-income Shelter House Contribution $ 3,375 homebuyers with the purchase of housing. (See CITY Total Other Funding $ 4,375 STEPS pp 93-95) N W This program will provide assistance to persons who are homeless to secure housing and/or help to prevent eviction. Help the Homeless? Help those with HIV or AIDS? Eligibility: Subrecipient: Location(s): Yes No Start Date: 07/01/04 Completion Date: 06/30/05 570.208(a)(2) - Low / Mod Limited Clientele Subrecipient Private 570.500(c) Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0006 HACAP - Transitional Housing 01 Acquisition of Real Property CDBG $ 0 ESG $ 0 2004.018 Housing 570.201(a) HOME $ 148,000 HOPWA $0 A) Encourage the expansion of rental assistance programs 2 Housing Units B) Encourage the production of new market rate and TOTAL $ 148,000 subsidized rental units C) Encourage and support the rehabilitation of owner -occupied untis and public facilities such as homeless shelters D) Assist in the Other Funding acquisition of units for SRO -style housing with support Private Financing $ 27,000 services, acquisition and rehab of existing units for affordable rental housing and assist low-income Sale of Property $ 10,000 tN homebuyers with the purchase of housing. (See CITY Total Other Funding $ 37,000 � STEPS pp 93-95) HACAP will replace two older manufactured housing units in their transitional housing program with two condominium units. The untis will be offered to households who have previously been homeless and working towards self-sufficiency. Help the Homeless? Yes Start Date: 07/01/04 Help those with HIV or AIDS? No Completion Date: 06/30/05, Eligibility: Subrecipient: CHDO - 92.2 Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0007 City of Iowa City - Housing Rehabilitation Program 14A Rehab; Single -Unit Residential CDBG $ 200,000 ESG $ 0 2004.019 Housing 570.202 HOME $ 0 HOPWA $0 A) Encourage the expansion of rental assistance programs 30 Housing Units B) Encourage the production of new market rate and TOTAL $ 200,000 subsidized rental units C) Encourage and support the rehabilitation of owner -occupied uniis and public facilities such as homeless shelters D) Assist in the Other Funding acquisition of units for SRO -style housing with support Loan Repayments $ 15,000 services, acquisition and rehab of existing units for affordable rental housing and assist low-income Total Other Funding $ 15,000 homebuyers with the purchase of housing. (See CITY STEPS pp 93-95) tJ Unt Provision of rehabilitation services to low -moderate income homeowners. Services include comprehensive rehab, exterior rehab, emergency repair, accessibility and mobile home repairs. Help the Homeless? No Help those with HIV or AIDS? No Start Date: 07/01104 Completion Date: 06/30/05 Eligibility: 570.208(a)(3) - Low / Mod Housing Subrecipient: Local Government Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ Local ID objective/Description HUD Matrix Code/Title/ Citation/Accomplishments Funding Sources 0022 Greater Iowa City Housing Fellowship - Longfellow Manor 12 Construction of Housing CDBG $ 0 ESG $ 0 570.204 HOME $ 190,000 2004.020 Housing HOPWA $0 A) Encourage the expansion of rental assistance programs B) Encourage the production of new market rate and 6 Housing Units TOTAL $ 190,000 subsidized rental units C) Encourage and support the rehabilitation of owner -occupied untis and public facilities such as homeless shelters D) Assist in the Other Funding acquisition of units for SRO -style housing with support State HOME funds $ 274,687 services, acquisition and rehab of existing units for In -Kind Donations $ 2,993 affordable rental housing and assist low-income homebuyers with the purchase of housing. (See CITY Private Loan $ 183,184 STEPS pp 93-95) Total Other Funding $ 460,864 N The funds will be used to construct six three -bedroom units of affordable rental housing. Help the Homeless? No Start Date: 07/01/04 Help those with HIV or AIDS? No Completion Date: 06/30/05 Eligibility: Subrecipient: CHDO - 92.2 Location(s): Addresses 857,859, 879, 881, 889, 891 Longfellow Place, Iowa City, IA 52240 U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0021 Blooming Garden IHA Limited Partnership 01 Acquisition oer l Pro f ReaProperty CDBG $ 0 $ 0 ESG 570.201(a) HOME $ 200,000 2004.021 Housing HOPWA $ 0 A) Encourage the expansion of rental assistance programs B) Encourage the production of new market rate and 6 Housing Units TOTAL $ 200,000 subsidized rental units C) Encourage and support the rehabilitation of owner -occupied untis and public facilities such as homeless shelters D) Assist in the Other Funding acquisition of units for SRO -style housing with support State HOME Funds $ 238,750 services, acquisition and rehab of existing units for LIHTC $ 480,000 affordable rental housing and assist low-income homebuyers with the purchase of housing. (See CITY Private Financing $ 147,917 STEPS pp 93-95) Total Other Funding $ 866,667 N Acquisition of three vacant duplex lots for the J development of six affordable family rental housing units. Help the Homeless? Help those with HIV or AIDS? No No Start Date: 07/01/04 Completion Date: 06/30/05 Eligibility: Subrecipient: Subrecipient Private 570.500(c) Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0008 City of Iowa City - Economic Development Fund 18C Micro -Enterprise Assistance CDBG $ 170,000 ESG $ 0 2004.022 Economic Development 570.201(o) HOME $ 0 HOPWA $0 The emphasis of economic development activities is to 6 Businesses help households move towards self-sufficiency through training, education, skill building and employment TOTAL $ 170,000 opportunities. Objectives in CITY STEPS are as follows: 1) provide employment training and education 2) Encourage employment opportunities that pay at least a Total Other Funding g $ 0 living wage, including opportunities for persons with diabilities 3) provide employment support services 4) encourage the expansion and retention of business and N industry that pays at least a living wage (see CITY pp STEPS pp. 108-111) These funds will be primarily used for assisting micro - enterprise businesses with job creation and/or retention. Funds can be used by both small and large businesses (HUD Matrix Code 18A) along with micro - enterprises for capital improvements, job training or working capital. Help the Homeless? Help those with HIV or AIDS? No No Start Date: 07/01/04 Completion Date: 06/30/05 Eligibility: 570.208(a)(4) - Low / Mod Jobs Subrecipient: Local Government Location(s): Community Wide U.S. Department of Housing & Urban Development CPD Consolidated Plan Listing of Proposed Projects Project ID/ Project Title/Priority/ HUD Matrix Code/Title/ Funding Sources Local ID Objective/Description Citation/Accomplishments 0010 City of Iowa City - Administration 2004.023 Planning&Administration Successfully administer the CDBG and HOME programs, responsive to citizen requests and community needs. Research and planning for projects and activities designed to meet the needs of low and moderate income households. tV Administration of the CDBG and HOME programs. Help the Homeless? No Help those with HIV or AIDS? No Eligibility: Subrecipient: Local Government Location(s): Addresses 410 E. Washington Street, Iowa City, IA 52240 21A General Program Administration CDBG $ 164,800 ESG $0 570.206 HOME $ 71 498 HOPWA $0 1 Organizations TOTAL $ 236,298 Start Date: 07/01/04 Completion Date: 06/30/05 Total Other Funding $ 0 SECTION IV Geographic Distribution of Resources - Map Showing FY05 Projects - Method of Distribution SECTION IV. GEOGRAPHIC DISTRIBUTION OF RESOURCES As stated and shown in Iowa City's 2001-2006 Consolidated Plan, As Amended (a.k.a. CITY STEPS), Iowa City does not have areas of heavy concentrations of low -moderate income households or minorities according to the 1990 U.S. Census (pp. 62-67). The City's maps of minority and low -moderate income areas, according to the 2000 U.S. Census, have been updated and are included in this document. They will become a part of Iowa City's new Consolidated Plan 2006-2011 when it is adopted by the City Council in November or December 2004. These maps (1990 and 2000) show that a large number of lower income persons do live in the downtown area, but the housing is mainly student rental units and does not contain a concentration of low income families. The largest groups of minorities in Iowa City are generally located in University owned or sponsored housing, again this population is mainly comprised of students. Due to these factors, the City has not discussed or adopted a plan to allocate CDBG and HOME funds geographically. Also, a number of the projects funded by CDBG and HOME will serve persons living community - wide and not target specific populations (other than low income) or areas. For example, the City's Housing Rehabilitation Program serves residents on a citywide basis and distributes its resources via individual projects, which may be located anywhere within the jurisdiction. All of the public service projects are based in Iowa City and serve individuals and families, living citywide, according to their needs. The maps in this section of the FY05 Annual Action Plan shows the 2000 U.S. Census information and projects that have been approved for funding (as described in Section III). Several of them are not identified on this map because their services are citywide, a specific site has yet to be identified, the location is suppressed or the street location is not available on the Communities 2020 software. 30 oe IOWA CITY; FY05 Projectsi Shelter House - Outreach Coordinator N Old Brick - Accessibility Improvements rlowa Free men , t Free Luty nch h ProgM�am Fac'cility Rehabilitation \ WA CrrY •*UAY - Facility Rehabilitation and Accessibility li1provements \ •Compeer - Director . HF,WH�S L/ *Eagles FNght, Inc. - Hannah's Blelsing Child Care N ftGreater Iowa City Housing Fellowship - Longfellow Manor *Eagles fight Inc. - Youth Program -� *40s Child Care - Acoessibil; y & Building Rehabilitation — Proposed sects � Pro' ■NCJC -Broadway Revitalizatioin Projct • Anti rime Programs l City A Economic Development �&lowa School Dist. - Wood Family Resource Ctr. Homeless & HIV/AIDS Progn L — it Housing 7 (� i ■ Infrastructure L ----------------J • Other r v Planning and Administration Public Facilities s Public Services * Senior Programs - J * Youth Programs Method of Distribution �ves� Min Amt. Max Amt. Competitive 0 0 Formula 0 804,000 Retained for State Project 0 0 Non -Competitive 0 0 State Admin of Program 0 0 Cali Min Amt. Max Amt. Competitive 0 0 Formula 0 0 Retained for State Project 0 0 Non -Competitive 0 0 State Admin of Program 0 93,400 nvmt Min Amt. Max Amt. Competitive 0 0 Formula 0 714,983 Retained for State Project 0 0 Non -Competitive 0 0 State Admin of Program 0 0 nvrVVA Min Amt. Max Amt. Competitive 0 0 Formula 0 0 Retained for State Project 0 0 Non -Competitive 0 0 State Admin of Program 0 0 33 SECTION V FY05 Annual Action Plan Narrative V. FYO5 Annual Action Plan for Iowa City, IA This section contains information related to the amount of public funding that is available for FY05 projects, including the amount of other funds that are being leveraged by these projects. Information on homeless and other special needs activities, specific program requirements, and the process for citizen participation and amendments to the Consolidated Plan are also included in this section. FISCAL YEAR 2005 RESOURCES (3uly 1, 2004 to 3une 30, 2005) The following is a description of the federal resources the City of Iowa City is anticipating to receive for use within the community. The City of Iowa City allocates the funds shown below to eligible projects serving low -moderate income persons. In addition, the City expects to administer Emergency Shelter Grant funds, which are awarded by the State of Iowa. Federal Resources FY05 CDBG Entitlement $804,000 FY05 CDBG Estimated Program Income $ 20,000 Unexpended CDBG Funds (from contingency, projects and excess PI) $300,000 TOTAL CDBG $1,124, 000 FY05 HOME Allocation FY05 HOME Estimated Program Income Unexpended HOME Funds (from excess PI) TOTAL HOME FY05 TOTAL Federal Resources (State allocated) FY04 Emergency Shelter Grants $714,983 $ 55,000 10,00 $ 779,983 $1,903,983 $ 93,400 Other Resources Leveraged Iowa City is fortunate to have active and vital organizations that provide housing and supportive services within the community. For FY05, we had a one-time influx of CDBG program income as Iowa City's last urban renewal parcel was sold for $250,000. As such, multiple resources (federal, state, local and private) are available for activities including housing, jobs and human services. In addition to these monies, other resources like donations and volunteers are utilized. According to the applications, we have been able to estimate that $2,774,814 ($2,293,814 non- federal) in other funds will be leveraged. This amounts to $1.66 leveraged for each dollar of local CDBG and HOME funds allocated by the City of Iowa City. In addition, other municipal resources such as general fund expenditures, infrastructure improvements and tax exemptions may be used to meet the City's HOME match liability. 34 Actual leverage and HOME match figures will depend on the outcomes of the projects proposed in this annual action plan. Upon completion of the FY05 projects the exact amount of other resources leveraged by these projects will be known and included within the Consolidated Annual Performance and Evaluation Report. Private banks and lending institutions often provide significant capital to both Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) projects. Both the City and local organizations recognize this mutually beneficial relationship. To promote the goals and objectives of the Consolidated Plan (a.k.a. CITY STEPS) both parties have taken steps to strengthen and expand our partnerships. As stated above, other resources include in -kind donations, volunteers, foundations and businesses. The following is a list of organizations or groups identified as contributing to FY05 CDBG and HOME projects: Private (donations) Private (loans) Private (foundations) Private (faith based) United Way State of Iowa HOME & LIHTC Programs FEMA Iowa City Community School District Capital Funds Johnson County In -kind Donations (skilled labor, goods, materials, waived fees) Volunteers City of Iowa City HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES In FY05 human service agencies, private organizations and the City of Iowa City will be addressing homeless and other special needs activities. Projects proposed within this plan (publicly funded) are specifically targeted towards this type of need. In addition to the projects herein there are numerous other human agencies and others providing assistance through hundreds of other activities. Emergency Shelter & Supportive Services for Homeless or Near Homeless Persons The City of Iowa City's Consolidated Plan identifies these needs as "high" priorities. The needs of this population are numerous; however to assist the human service organizations Iowa City is allocating the maximum amount of CDBG possible for public services. CDBG funds will be used by the Shelter House to fund an outreach coordinator to work with homeless persons. This project will assist Shelter House provide the match necessary for the HUD funded STAR Program. STAR provides over $400,000 in funds for supportive services for the homeless of Johnson County. Shelter House administers the program. As in the past, the City of Iowa City is anticipating that the State of Iowa will be making individual awards of Emergency Shelter Grant funds to several local human service 35 organizations who provide services to persons who are homeless or threatened with homelessness. To date, the amounts of the awards and the organizations receiving them have not yet been announced. In FY04, the City of Iowa City received $93,400 in Emergency Shelter funds for four local programs, Shelter House, Four Oaks, Table to Table and the Domestic Violence Intervention Program. This represented a $12,230 decrease from the prior year. Through an agreement with the State of Iowa, the City of Iowa City acts as the administrative agent for these funds. Homeless Prevention In FY05, CDBG and HOME funded activities will directly address the prevention of homelessness. Many of the activities undertaken by human service organizations (CDBG funded and Aid to Agencies funded) are designed to prevent homelessness. Shelter House will continue their emergency assistance program that helps persons and families secure housing and/or assists them remain in their home. The City of Iowa City will continue its owner -occupied Housing Rehabilitation Program, which provides comprehensive rehabilitation, exterior repair, emergency repair, residential accessibility and manufactured home repair services to low -moderate income households. By assisting these households, and fixing up the existing affordable housing stock, this project helps people remain in their homes. In addition to our regular housing rehabilitation program our staff will be coordinating minor accessibility and safety projects with non-profit community partners. Supportive Services Supportive service projects funded through CDBG include Iowa City Free Medical Clinic, Eagles' Flight Inc. (child care and youth services), Compeer, Goodwill Industries, and the City's Aid to Agencies budget (Mid -Eastern Council on Chemical Abuse, Elder Services, Inc. and United Action for Youth). The Iowa City Free Medical Clinic will be continuing a case management position to assist very low-income or homeless persons access medical treatment and medications. Compeer will use the funds to fund a half-time director. The Compeer program matches volunteers from the community with adults receiving treatment for a chronic mental illness. Eagles Flight Inc. will be funding salaries and benefits for daycare personnel and provide funds for a youth supervisor and youth workers who will gain job training, income and leadership opportunities through employment. CDBG funds will be used to help operate Goodwill's Wheels to Work program, which places a safe, reliable car in the hands of a low-income individual who needs transportation to get to and from work. The City of Iowa City allocates $105,000 in CDBG funds as a supplement to the Aid to Agencies budget that in FY05 is $421,315. The City's Aid to Agencies budget is divided up among 14 local human service agencies. The funds are used for the agency's operational expenses. For ease of administration, CDBG funds are provided to 3 of the 14 agencies. Iowa City is allocating the maximum amount of CDBG funds possible for public services. The City of Iowa City will contribute approximately $281,315 of the City's general funds to the Aid to Agencies budget. The City also contributes over 12,000 bus tickets annually to area agencies. These tickets enable individuals to access a variety of needs such as employment, medical care, social services, and daycare. 36 Transitional Housing Needs Iowa City has adopted a "continuum of care" approach to addressing housing needs. We support programs and projects that range from homeless shelters to homeownership. One very important component of this continuum is transitional housing with supportive services. We have successfully partnered with several local organizations to create additional transitional units for persons who live alone and for families. This year, the Hawkeye Area Community Action Program (a CHDO) will be using funds to replace two older manufactured housing units with two condominiums for family transitional housing. Non -Homeless Special Needs Populations This year there are several proposed projects that will target persons with special needs, both capital activities and operational. 4Cs Child Care Center will be rehabilitating their building, that is used to provide childcare services, referrals and service coordination. United Action for Youth will rehabilitate their youth center to accommodate the needs of teen parents, infants, and families by providing a licensed childcare area and by making other necessary accessibility improvements. The largest FY05 project will be the construction of a Family Resource Center located at Grant Wood Elementary. The school is located in a census tract where over 56% of the households are considered low to moderate income and where 45% of the students receive free or reduced lunch. The Family Resource Center will include a preschool program and additional adaptable space that will be used for various neighborhood needs such as adult education, ESL classes, after school programs, parent education and services open to all community members, including a mobile medical clinic. Economic Development In FY03 CITY STEPS was amended to formally earmark funding for economic development opportunities. Starting in FY03 the City of Iowa City set aside CDBG funds to initially capitalize an Economic Development Fund. To maximize the utilization of CDBG funds for economic development the City Council established the CDBG Economic Development Fund. These funds are available throughout the year, instead of a once a year funding cycle to allow greater flexibility and attract a greater number of applicants. Since the Economic Development Fund started in July 2002, it has been successful in attracting 11 eligible applicants. To date, the City Council has funded five ED projects for $190,000. In FY05, an additional $170,000 will be set aside for this Economic Development fund. Other Actions Throughout the year City staff is involved with numerous community development activities covering housing, jobs and services. By providing technical assistance to other organizations we are able to develop partnerships, access additional resources and expand the level of service for persons in need. The City of Iowa City continues to provide on -going support as part of a Supportive Housing Program grant awarded to the Shelter House. 37 HOUSING In a continuance of the City's goal to provide a housing continuum of care, the City will fund two projects that will create 12 additional units of affordable rental housing. The Greater Iowa City Housing Fellowship will use funds for the construction of six rental units and the Blooming Garden L.P. will use the funds to purchase three duplex lots for the construction of six affordable family rental units. To increase homeownership opportunities for low-income households, the Iowa Valley Habitat for Humanity will use funds to purchase five lots. Habitat will construct homes on these lots with area resources, including the owner's sweat equity, to provide an affordable, interest free mortgage to low-income households. PROGRAM SPECIFIC REQUIREMENTS A. Community Development Block Grant (CDBG) 1. Activities to be undertaken in FY05 with CDBG funds are described in Section III on the pages entitled: U.S. Department of Housing and Urban Development CPD Consolidated Plan System -- Listing of Projects 2. The available CDBG and HOME funds from all resources are listed in Section II of this document. 3. No CDBG activities are being undertaken, with the funds described herein, in FY05 that meet the "Urgent Need" National Objective. 4. (See #1 above) B. HOME Investment Partnership Program 1. HOME funds are being invested in the forms allowed under 24 CFR 92.205(b) 2. All of the HOME funds used for assistance to homebuyers will be recaptured (whenever possible) if the home is sold prior to the termination of the mandated affordability period. As required, a lien will be placed on the any units qualifying herein to legally insure repayment according to the HOME regulations. CITIZEN PARTICIPATION PROCESS Throughout the year the Housing and Community Development Commission (HCDC) holds public hearings to oversee the operation of the Community Development Division and the Iowa City Housing Authority, monitor CDBG and HOME projects, and listen to public input into these and other programs. 38 The City of Iowa City's current 5-year Consolidated Plan (CITY STEPS) was adopted in December 1999 and subsequently amended. Several public meetings and hearings were held to solicit public comment regarding the CITY STEPS plan. From these public meetings there were several amendments to CITY STEPS. The City Council initiated amendments consisted of increasing the amount of funding earmarked for economic development and offsetting reductions in earmarks for housing and contingency. The amendments to the CITY STEPS plan were approved by the City Council in November 2001. In the fall of 2003, the Housing and Community Development Commission and City Council held public meetings and hearings to consider amendments to the existing CITY STEPS Plan. One formal amendment to elevate the priority for "neighborhood facilities" was approved by the City Council in December 2003. HCDC and the City Council have held a number of meetings for the preparation of the FY05 Annual Action Plan and related HUD documents. The public has been invited to participate in these meetings and efforts were made to encourage and increase citizen participation. The following is a chronology of the events, meetings, public hearings and actions taken in relation to Iowa City's 2001-2006 Consolidated Plan (a.k.a. CITY STEPS), as amended. Aug. 18, 2003 Aug. 18, 2003 Legal Notice: Press Citizen re: 30-day comment period (CAPER) Copies of CITY STEPS and CAPER available to public Aug. 18, 2003 30 day comment period opens of FY03 Consolidated Annual Performance and Evaluation Report (CAPER) Aug. 18, 2003 Public Hearing Notice: HCDC hearing on FY03 CAPER Sept. 18, 2003 HCDC meeting: public hearing and review of the FY03 CAPER Sept. 18, 2003 HCDC: approval of the FY03 CAPER Sept. 18, 2003 HCDC Meeting: Kick-off Annual Review of CITY STEPS Sept. 24, 2003 FY03 CAPER report submitted to HUD Sept. 26, 2003 Informational flyers re: CITY STEPS Annual Review distributed citywide Sept. 26, 2003 Press release regarding CITY STEPS public meetings and City web site notice Sept. 26, 2003 Sept. 30, 2003 CITY STEPS information and hearing notice sent to interested parties Article in The Gazette regarding CITY STEPS public meetings Oct. 1, 2003 CITY STEPS — Neighborhood meeting hosted by Neighborhood Centers of Johnson County (Broadway Street) Oct. 9, 2003 Oct. 16, 2003 CITY STEPS — public input meeting hosted by United Action for Youth HCDC meeting: public meeting and hearing on CITY STEPS Oct. 22, 2003 Memorandum to the City Council and City Manager regarding the CITY STEPS annual review. This information is included in Council packets that are available on the City's web site. Oct. 28, 2003 City Council sets public hearing on CITY STEPS Nov. 3, 2003 Legal Notice in Press -Citizen Public Hearing on CITY STEPS Nov. 5, 2002 Legal Notice in Press -Citizen of Public Comment Period re: CITY STEPS Annual Review Nov. 10, 2003 Dec. 16, 2003 City Council holds public hearing on CITY STEPS & proposed amendment City Council approval of Resolution 03-376 amending CITY STEPS Nov. 20, 2003 Dec. 4, 2003 HCDC meeting: Approval of the FY05 CDBG\HOME application materials FY05 CDBG\HOME application materials sent to City Council for their review. City Council information packet available on the City's web site 39 Dec. 10, 2003 Display advertisements in The Gazette announcing the availability of CDBG\HOME funds Dec. 11, 2003 Press Release: Availability of FY04 CDBG\HOME Funds Dec. 11, 2003 Web posting of availability of FY04 CDBG\HOME funds Dec. 12, 2003 FY05 CDBG\HOME application materials available to the public Jan. 15, 2004 HCDC meeting: FY05 CDBG\HOME allocations schedule finalized Jan. 23, 2004 FY05 CDBG and HOME applications due Feb. 17, 2004 HCDC site visits to proposed FY05 projects Feb. 18, 2004 HCDC site visits to proposed FY05 projects Feb. 29, 2004 HCDC meeting: CDBG/HOME proposals presented Mar. 11, 2004 HCDC meeting: Discussion and Ranking of Projects Mar. 18, 2004 HCDC meeting: Preparation of Budget Recommendations April 2, 2004 Legal Notice: Press Citizen re: 30-day comment period (action plan) April 2, 2004 Draft FY05 Annual Action Plan available for public review April 15, 2004 HCDC Meeting: Recommendation for Approval of FY05 Annual Action Plan April 20, 2004 City Council: Sets public hearing on FY05 Annual Action Plan May 3, 2004 Expiration of 30 day comment period on FY05 Annual Action Plan May 4, 2004 City Council: Public Hearing on FY05 Annual Action Plan May 4, 2004 City Council approved FY05 Annual Action Plan Anticipated Dates May 10, 2004 FY05 Annual Action Plan submitted to HUD May 28, 2004 Submission of Environmental Review Record and FONSI (as applicable) June 14, 2004 Submission of Request for Release of Funds July 1, 2004 Start FY05 CDBG and HOME projects 40 SECTION VI Performance Assessment and Amendments to the Consolidated Plan VI. Performance Assessment In amending the 2001-2006 Consolidated Plan, the City held several public meetings and a public hearing to receive comments and suggestions for changes regarding the 2001-2006 Consolidated Plan document (See meeting notices and dates specified in Section V). The Consolidated Annual Performance and Evaluation Report was published and made available to the public. Outcome data show that the City of Iowa City and its partners met or exceeded the FY03 goals for serving low -moderate income persons. Public comments were received on the FY03 CAPER report and are documented within that report. In addition to these activities, the Housing and Community Development Commission members are responsible for monitoring projects throughout the course of the year and make monthly reports to the full commission. This monitoring helps the Commission become familiar with projects and to assess the ongoing performance of individual CDBG and HOME projects. AMENDMENTS TO THE CONSOLIDATED PLAN In October 2003, three public meetings were held to solicit input regarding the Consolidated Plan. To help advertise the public meetings, an informational flyer was prepared and distributed to local human service agencies and other locations. In addition, a press release was sent to all of the local media outlets on September 26, 2003, which announced the dates and times of these public meetings and encouraged the public to provide their input. In October 2003, the Housing and Community Development Commission (HCDC) discussed the citizen input it had received and reviewed the comments from the public meetings. HCDC voted to make one recommendation to the City Council for a consolidated plan amendment that would raise the priority level for "neighborhood facilities" from "medium" to "high". The City Council held a public hearing on November 10, 2003, to solicit citizen participation and consider the recommendation from the HCDC. On December 16, 2003 the Council approved Resolution #03-376 to implement the HCDC recommendation. At this time, there are no planned changes or amendments to the 2001-2006 Consolidated Plan, As Amended. In FY05 we will be holding numerous public meetings related to the creation of the City's new Consolidated Plan for 2006-2011. 41 SECTION VII FY05 Fair Housing Annual Action Plan Annual Fair Housing Action Plan for FY05 The City of Iowa City continuously works to identify and overcome barriers and impediments to Fair Housing. City departments work with other departments within City government as well as separate organizations and agencies with a mutual interest increasing the number of Universal Design homes in Iowa City and removing obstacles in the path to Fair Housing. Prior to FY05, the City was actively involved in fair -housing issues and it will continue to be throughout this year. City of Iowa City - Human Rights Office The Iowa City Human Rights ordinance provides more protection from discrimination in housing than either the State of Iowa or the federal government. The law prohibits discrimination in housing based on sexual orientation, marital status and gender identity. To enforce the anti -discrimination law, the Human Rights office maintains one full-time coordinator and two investigators that work 3/4 time. The Human Rights staff and nine voluntary citizen commissioners work together to educate the public on fair housing issues, including but not limited to discrimination. During the next fiscal year (July 1, 2004 to June 30, 2005) the Human Rights office will be engaging in many human rights programs and activities. The following is a list of some of the projects and activities to be completed. PLANS FOR FISCAL YEAR 2005 ♦ Annual seminar on discrimination at The University of Iowa School of Social Work. ♦ Continue to work with Housing and Development Services and Housing Authority to increase public housing apartments and houses that are accessible to persons with disabilities. ♦ Work with the University of Iowa Law School and specifically, Professor Len Sandler on projects relating to accessibility issues. ♦ Work with Cable Department to videotape a program pertaining to harassment issues in the areas of housing and employment. ♦ Continue to increase Council awareness on the shortage of housing for persons with disabilities; including encouraging the City Council to approve private housing projects that are accessible for all, i.e. no steps entryway, wider bathroom doors. ♦ Attendance of Commissioners at the training session sponsored by the Iowa Civil Rights Commission in Des Moines, Iowa. ♦ Continue to advertise in the Daily Iowan and other newspapers to alert the public that housing discrimination is against the law. ♦ Annual Human Rights Breakfast will be held on Thursday, September 23, 2003, at 7:30 a.m. ♦ Participate in projects celebrating diversity and similarities. ♦ Provide human rights projects & education in collaboration with the Human Rights Education Committee, i.e. Building Blocks to Employment project; show movies with human rights themes; Anti -bullying programs for kids and their parents, etc. 42 ♦ Continue to offer forums to educate public on discrimination issues. Include other agencies in the planning of larger public educational forums. ♦ Public speaking engagements on relevant human rights issues will continue. ♦ Involvement in joint projects with the University of Iowa Human Rights Center, United Nations Association, Iowa Division, Affirmative Action office and the College of Education will continue. ♦ Develop program for Martin Luther King's Birthday. ♦ Proclamations for. Black History Month, Women's History Month/International Women's Day, Fair Housing Month, and others as determined by the Commission. COMPLAINT ACTIVITY During the period from June 30, 2003 to March 31, 2004, twenty four complaints have been filed. Five housing complaints arising from Iowa City and forwarded to the Iowa Civil Rights Commission have been filed and resolved. Two of those housing cases were resolved through mediation. The ICRC found no probable cause in two of the cases and one remained open. The cases involved familial status (1); race (4); and sex (1). 43 SECTION VIII Certifications for FY05 CDBG & HOME Programs LOCAL CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti -displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug -free workplace by: Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; 2. Establishing an ongoing drug -free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug -free workplace; (c) Any available drug counseling, rehabilitation, and employee assistance programs; and (d) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; 3. Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1; 4. Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; 6. Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted - (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6. Anti -Lobbying -- To the best of the jurisdiction's knowledge and belief: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and It will require that the language of paragraph 1 and 2 of this anti -lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan. Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. Signature/Authorized Official Date 45 Specific CDBG Certifications The Entitlement Community certifies that: Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105. Community Development Plan -- Its consolidated housing and community development plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that provide decent housing, expand economic opportunities primarily for persons of low and moderate income. (See CFR 24 570.2 and CFR 24 part 570) Following a Plan -- It is following a current consolidated plan (or Comprehensive Housing Affordability Strategy) that has been approved by HUD. Use of Funds -- It has complied with the following criteria: Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it certifies that it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low and moderate income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include activities which the grantee certifies are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available); 2. Overall Benefit. The aggregate use of CDBG funds including section 108 guaranteed loans during program year(s) 2004 (a period specified by the grantee consisting of one, two, or three specific consecutive program years), shall principally benefit persons of low and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period; 3. Special Assessments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds including Section 108 loan guaranteed funds by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements. However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. The jurisdiction will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108, unless CDBG funds are used to pay the proportion of fee or assessment attributable to the capital costs of public improvements financed from other revenue sources. In this case, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds. Also, in the case of properties owned and occupied by moderate -income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment. 46 Excessive Force -- It has adopted and is enforcing: A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction; Compliance With Anti -discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 USC 2000d), the Fair Housing Act (42 USC 3601-3619), and implementing regulations. Lead -Based Paint -- Its notification, inspection, testing and abatement procedures concerning lead -based paint will comply with the requirements of 24 CFR §570.608; Compliance with Laws -- It will comply with applicable laws. Signature/Authorized Official Date 47 OPTIONAL CERTIFICATION CDBG Submit the following certification only when one or more of the activities in the action plan are designed to meet other community development needs having a particular urgency as specified in 24 CFR 570.208(c): The grantee hereby certifies that the Annual Plan includes one or more specifically identified CDBG- assisted activities which are designed to meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community and other financial resources are not available to meet such needs. Signature/Authorized Official Date Specific HOME Certifications The HOME participating jurisdiction certifies that: Tenant Based Rental Assistance -- If the participating jurisdiction intends to provide tenant -based rental assistance: The use of HOME funds for tenant -based rental assistance is an essential element of the participating jurisdiction's consolidated plan for expanding the supply, affordability, and availability of decent, safe, sanitary, and affordable housing. Eligible Activities and Costs -- it is using and will use HOME funds for eligible activities and costs, as described in 24 CFR § 92.205 through 92.209 and that it is not using and will not use HOME funds for prohibited activities, as described in § 92.214. Appropriate Financial Assistance -- before committing any funds to a project, it will evaluate the project in accordance with the guidelines that it adopts for this purpose and will not invest any more HOME funds in combination with other Federal assistance than is necessary to provide affordable housing; Signature/Authorized Official Date 49 ESG Certifications The Emergency Shelter Grantee certifies that: Major rehabilitation/conversion -- It will maintain any building for which assistance is used under the ESG program as a shelter for homeless individuals and families for at least 10 years. If the jurisdiction plans to use funds for purposes less than tenant -based rental assistance, the applicant will maintain any building for which assistance is used under the ESG program as a shelter for homeless individuals and families for at least 3 years. Essential Services -- It will provide services or shelter to homeless individuals and families for the period during which the ESG assistance is provided, without regard to a particular site or structure as long as the same general population is served. Renovation -- Any renovation carried out with ESG assistance shall be sufficient to ensure that the building involved is safe and sanitary. Supportive Services -- It will assist homeless individuals in obtaining appropriate supportive services, including permanent housing, medical and mental health treatment, counseling, supervision, and other services essential for achieving independent living, and other Federal State, local, and private assistance. Matching Funds -- It will obtain matching amounts required under §576.71 of this title. Confidentiality -- It will develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the ESG program, including protection against the release of the address or location of any family violence shelter project except with the written authorization of the person responsible for the operation of that shelter. Homeless Persons Involvement -- To the maximum extent practicable, it will involve, through employment, volunteer services, or otherwise, homeless individuals and families in constructing, renovating, maintaining, operating facilities, and providing services assisted through this program. Consolidated Plan -- It is following a current HUD -approved Consolidated Plan or CHAS. Signature/Authorized Official Date 50 HOPWA Certifications The HOPWA grantee certifies that: Activities -- Activities funded under the program will meet urgent needs that are not being met by available public and private sources. Building -- Any building or structure assisted under that program shall be operated for the purpose specified in the plan: For at least 10 years in the case of assistance involving new construction, substantial rehabilitation, or acquisition of a facility, For at least 3 years in the case of assistance involving non -substantial rehabilitation or repair of a building or structure. Signature/Authorized Official Date 51 APPENDIX TO CERTIFICATIONS INSTRUCTIONS CONCERNING LOBBYING AND DRUG -FREE WORKPLACE REQUIREMENTS: A. Lobbying Certification This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. Drug -Free Workplace Certification By signing and/or submitting this application or grant agreement, the grantee is providing the certification. 2. The certification is a material representation of fact upon which reliance is placed when the agency awards the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, HUD, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. 3. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug -free workplace requirements. 4. Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass transit authority or State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio stations). 5. If the workplace identified to the agency changes during the performance of the grant, the grantee shall inform the agency of the change(s), if it previously identified the workplaces in question (see paragraph three). 6. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: 52 Place of Performance (Street address, city, county, state, zip code) City of Iowa City 410 East Washington Street Iowa City, IA 52240 Check _ if there are workplaces on file that are not identified here. The certification with regard to the drug -free workplace is required by 24 CFR part 24, subpart F. Definitions of terms in the Nonprocurement Suspension and Debarment common rule and Drug -Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation (21 CFR 1308.11 through 1308.15); "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal or State criminal drug statutes; "Criminal drug statute means a Federal or non -Federal criminal statute involving the manufacture, distribution, dispensing, use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant, including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact or involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). 53 APPENDIX A Needs Analysis Continuum of Care: Gaps Analysis - Individuals Beds/units Estimated Current Unmet Need/ Relative Needs Inventory Gap Priority Emergency Shelter 73 55 18 Hi h Transitional Housing 60 30 30 Hi h Permanent Housing 1291 90 Hi h Total 614 376 138 Estimated 5upportive Services blots Job Training 120 20 100 Hi h Case Management 180 84 96 Hi h Substance Abuse Treatment 180 135 45 Hi h Mental Health Care 120 20 100 Hi h Housing Placement 180 80 100 Med Life Skills Training 228 115 113 Hi h Estimated Sub -Populations Chronic Substance Abusers 180 45 135 Hi h Seriously Mentally III 72 20 52 Hi h Dually -Diagnosed 60 20 40 Med Veterans 72 22 50 Med Persons with HIV/AIDS 23 0 18 Hi h Victims of Domestic Violence 60 20 40 Hi h Youth 50 18 32 Hi h 54 Continuum of Care: Gaps Analysis - Persons in Families with Children aedsiunits Estimated Current Unmet Need/ Relative Needs Inventory Gap Priority Emergency Shelter 33 48 0 Hi h Transitional Housing 101 36 65 Hi h Permanent Housing 30 30 Hi h Total 164 84 95 Estimated Supportive Services Slots Job Training 61 15 46 Hi h Case Management 46 15 31 Med Child Care 157 27 130 Hi h Substance Abuse Treatment 45 34 11 Hi h Mental Health Care 92 10 82 Hi h Housing Placement 167 40 127 Med Life Skills Training 1 100 40 1 060 Hi h Estimated Sub -Populations Chronic Substance Abusers 46 15 31 Hi h Seriously Mentally III 18 0 13 Hi h Dually -Diagnosed 15 0 12 Hi h Veterans 18 0 13 Med Persons with HIV/AIDS 0 0 0 Hi h Victims of Domestic Violence 15 ® 11 Hi h 55 Special Needs/Non-Homeless auo-ropwauons Priority Need Estimated $ Elderly Med $0 Frail Elderly Iso Severe Mental Illness Hi h $0 Developmentally Disabled HI h $0 —, Physically Disabled Hi h $0 Persons with Alcohol/Other Drug Addiction Hi h $0 Persons with HIWAIDS Hi h $0 TOTAL $0 771 56 Housing Needs Renter Need Level Units Estimated $ Small Related 0 - 30% of MFI Hi h 758 1$14,591,500 31 - 50% of MFI 1$10,683,750 51 - 80% of MFI 1$10,318,000 Large Related 0 - 30% of MFI 1$1,241,000 31 - 50% of MFI 1$907,900 51 - 80% of MFI 1$870,800 Elderly 0 - 30% of MFI Med 186 $3,745,000---1 31 - 50% of MFI 1$2,738,000 51 - 80% of MFI 1$2,667,000 All Other 0 - 30% of MFI 1$0 —� 31 - 50% of MFl 1$0 51 - 80% of MFI Med 0 $0 —� Owner 0 - 30% of MFI 1$16,624,000 31 - 60% of MFI Med 1 089 1$11,434,500 51 - 80% of MFI 1$11,056,500 57 Community Needs Anti -Crime Programs Overall Sub -Categories Crime Awareness (061) Need Level Low Low Units 0 0 Estimated $ $2,943,655 $2,943,655 Economic Development Need Level Units Estimated $ High 0 $14,902,000 Overall Sub -Categories Rehab; Publicly or Privately -Owned Commer (14E) Low 0 $2,200,000 Cl Land Acquisition/Disposition (17A) Low 0 0 $0 $6,260,000 Cl Infrastructure Development (17B) Low $0 Cl Building Acquisition, Construction, Re (17C) Low High 0 0 $6,802,000 Other Commercial/Industrial Improvements (17D) $0 ED Direct Financial Assistance to For -Pro (18A) Med 0 0 $150,000 ED Technical Assistance (18B) High High 0 $500,000 Micro -Enterprise Assistance (18C) Infrastructure Need Level Units Estimated $ Low 0 $125,287,000 Overall Sub -Categories Flood Drain Improvements (031) Low 0 0 $6,954,000 $82,424,000 Water/Sewer Improvements (03J) Low Low 0 $27,621,000 Street Improvements (03K) Low 0 $2,934,000 Sidewalks (03L) Low 0 $354,000 Tree Planting (03N) Removal of Architectural Barriers (10) High 0 $5,000,000 $0 Privately Owned Utilities (11) Low 0 Planning & Administration Need Level Units Estimated $ Overall High 0 $0 Sub -Categories 58 Community Needs (Page 2) Puonc racnmes Need Level Units Estimated $ Overall Med 0 $43,995,847 Sub -Categories Public Facilities and Improvements (Gener (03) -- 0 $9,317,696 Handicapped Centers (03B) -- 0 $0 Neighborhood Facilities (03E) High 0 $1,200,000 Parks, Recreational Facilities (03F) Low 0 $6,878,151 Parking Facilities (03G) None 0 $14,480,000 Solid Waste Disposal Improvements (03H) Low 0 $4,520,000 Fire Stations/Equipment (030) -- 0 $0 Health Facilities (03P) Low 0 $100,000 Asbestos Removal (03R) Low 0 $0 Clean-up of Contaminated Sites (04A) — 0 $0 Interim Assistance (06) -- 0 $0 Non -Residential Historic Preservation (16B) Low 0 $7,500,000 ruonc aervices Need Level Units Estimated $ Overall High 0 $142,243,610 Sub -Categories Public Services (General) (05) High 0 $20,979,605 Handicapped Services (05B) Med 0 $5,601,580 Legal Services (05C) High 0 $1,824,966 Transportation Services (05E) High 0 $0 Substance Abuse Services (05F) High 0 $16,695,185 Employment Training (05H) High 0 $46,840,970 Health Services (05M) High 0 $50,301,206 Mental Health Services (050) High 0 $0 Screening for Lead -Based Paint/Lead Hazar (05P) High 0 $0 5enior Programs Need Level Units Estimated $ Overall Med 0 $4,566,730 Sub -Categories Senior Centers (03A) Low 0 $1,000,000 Senior Services (05A) Med 0 $3,666,730 59 Community Needs (Page 3) —Youth Programs Overall Sub -Categories Youth Centers (03D) Child Care Centers (03M) Abused and Neglected Children Facilities (03Q) Youth Services (05D) Child Care Services (05L) Abused and Neglected Children (05N) — Other Overall Sub -Categories Urban Renewal Completion (07) CDBG Non-profit Organization Capacity Bui (19C) CDBG Assistance to Institutes of Higher E (19D) Repayments of Section 108 Loan Principal (19F) Unprogrammed Funds (22) Need Level Units Estimated $ Med 0 $47,234,410 High 0 $1,200,000 High 0 $1,500,000 High 0 $0 High 0 $28,094,930 High 0 $16,439,480 High 0 $0 Need Level Units Estimated $ -- 0 $0 -- 0 $0 -- 0 $0 -- 0 $0 -- 0 $0 -- 0 $0 60 PRAIRIE GARDEN IHA LIMITED PARTNERSHIP TIMELINE ■ July 1, 2002 — FY03 Iowa City HOME Award to Prairie Garden IHA LP ■ Iowa City HOME Agreement signed August 27, 2002 ■ Acquired three duplex lots for $90,000 in October 2002 (Whispering Meadows) ■ Acquired four duplex lots for $183,600 in October 2002 (Catskill Court) ■ Applied for 2003 Low -Income Housing Tax Credits (LIHTC) in Fall 2002 ■ Iowa Finance Authority did not fund the 2003 LIHTC application in March 2003 ■ Appealed Iowa Finance Authority's decision to not award LIHTC in April 2003 ■ Appeal to Iowa Finance Authority for 2003 LIHTC was denied ■ Applied for 2004 Low -Income Housing Tax Credits in Fall 2003 ■ Case heard in Johnson County District Court on January 22, 2004 (Prairie Garden IHA LP vs Iowa Finance Authority regarding 2003 LIHTC decision) ■ Iowa Finance Authority did not fund the 2004 LIHTC application in March 2004 ■ The Johnson County District Court affirms the decision of the Iowa Finance Authority's 2003 LIHTC award decision on March 24, 2004 ■ Prairie Garden IHA LP appeal hearing for 2004 LIHTC on April 12, 2004 ■ To date, $277,700 of the $301,200 in Iowa City HOME funds have been expended 04/12/04 L IN THE IOWA DISTRICT COURT IN AND FOR JOHNSON COUNTY PRAIRIE GARDEN IHA LIMITED PARTNERSHIP, Petitioner, VS. IOWA FINANCE AUTHORITY, Respondent. No. CVCV 63897 r RULING p On January 22, 2004, oral argument on Petitioner's Amended Petition for Judicial Review was heard pursuant to assignment. The Petitioner was represented by Attorney Paul S. Swinton. The Respondent was represented by Assistant Attorney General Grant K. Dugdale. The Court has reviewed and considered the court file including the Petitioner's Brief, the Respondent's Judicial Review Brief, the Petitioner's Reply Brief, and the Petitioner's Supplemental Brief. The Petitioner asserts the Respondent violated its own rules by incorrectly interpreting the term "community" and, finding North Liberty, Iowa, and Iowa City, Iowa, are not in the same community, by denying the Petitioner's Application for Low -Income Housing Tax Credits, to Petitioner's prejudice. The Respondent is the agency that administers the Federal Low -Income Housing Tax Credit Program in Iowa. The Respondent adopts a Qualified Application Plan (QAP) each year as required by federal and state law which includes scoring criteria to be used by the Respondent in awarding the tax credits to competing projects such as that submitted by the Petitioner. 26 U.S.C., Section 42, Section 16.52, The Code, Iowa Administrative Code 265 - 12.1(16). The Petitioner applied for 2003 Low -Income Housing Tax Credits and the Respondent denied the application on March 5, 2003, because it determined that Petitioner had too few points under the 2003 QAP. The Petitioner filed a timely administrative appeal which was denied. Following that final agency action, the Petitioner filed a timely Petition for Judicial Review. r Under the 2003 QAP, the Petitioner's project would receive 30 points if it qualified as a "replacement project" as defined by the QAP as a project that replaces a prior project in the community. In this case, the Petitioner's project is a low-income housing project in Iowa City, Iowa, intended to replace a prior project in North Liberty, Iowa. If Iowa City and North Liberty were determined by the Respondent to be part of the same community, the Petitioner's application would have received sufficient points to qualify for Low -Income Housing Tax Credits that it sought from Respondent. Having not received the points, the Petitioner asserts it was prejudiced because its application was denied. The Petitioner asserts the Respondent violated its own rules by denying the Petitioner's application score of the 30 points as a replacement project and requests as its remedy that the Court order the Respondent to add the 30 points to the Petitioner's application score and so make it eligible for reconsideration for any available Low -Income Housing Tax Credits that remain. The key issue is the definition of "community." The term is ambiguous, as asserted by the parties in their numerous citations to dictionaries. Reasonable persons, the parties and their attorneys for example, do disagree as to the meaning of the term "community." Both sides agree the meaning of the term is clear, but different. The term is not defined in the federal or state statutes or in the Iowa administrative rules cited above, nor is it defined in the QAP. The burden of demonstrating the required prejudice and the invalidity of the agency action is on the Petitioner. Section 17A.19(8), The Code. Judicial review of an agency action is at law, not de novo. 'McClure v. Iowa Real Estate Commission, 356 N.W.2d 594, 596 (Iowa App. 1984). When reviewing an agency's action, the court exercises appellate jurisdiction only to correct errors of law and may not substitute its own judgment for that of the agency. Office of the Consumer Advocate v. Iowa State Commerce Commission, 465 N.W.2d 280, 281 (Iowa 1991). The court will accord limited deference to state agencies on issues of law. The court gives weight to an agency's reading of the law within its area of expertise but is required to make "an independent determination of the meaning of a pertinent statute" and the way the statute should be interpreted. Midwest Auto. III, LLC v. Iowa Department of Transportation, 646 N.W.2d 417, 422 (Iowa 2002). N The Court reviews the Respondent's action in this case for errors at law including the erroneous interpretation of the law and for arbitrary, capricious and unreasonable action by the agency or abuse of its discretion. 17A.19(10). These terms have established meanings. An agency's action is "arbitrary" or "capricious" when it is taken without regard to the law or facts of the case. Agency action is "unreasonable" when it is clearly against reason and evidence. Dico, Inc., v. Employment Appeal Board, 576 N.W.2d 352,355 (Iowa 1998) (citing Soo Line R.R. v. Iowa Department of Transportation, 521 N.W.2d 685, 688 — 89 (Iowa 1994)). An abuse of discretion occurs when an agency action rests on grounds or reasons clearly untenable or unreasonable. Dico at 355 (citing Schoenfeld v. FDL Foods, Inc., 560 N.W.2d 595, 598 (Iowa 1997)). The Iowa Supreme Court has stated that an abuse of discretion is synonymous with unreasonableness and involves a lack of rationality, focusing on whether the agency made a decision clearly against reason and evidence. Dico, 576 N.W.2d at 355 (citing Schoenfeld, 560 N.W.2d at 598). Section 17A.19(8) provides that a party may successfully challenge an agency decision when the party's substantial rights have been prejudiced because the agency action is "unsupported by substantial evidence" or is "affected by other error of law." Titan Tire Corp., v. Employment Appeal Board, 641 N.W.2d 752, 754 (Iowa 2002). The interpretation of the term "community" by Respondent was that for purposes of the QAP it is the same as a city. When engaging in statutory construction, as is necessary when administrative rules may be ambiguous, words in the rules are generally presumed to be used in their ordinary and usual sense. Where a term is not defined in the rule, it is construed according to its accepted usage. Iowa Fed of Labor v Iowa Department of Job Service, 427 N.W.2d 443, 449 (Iowa 1988). To use community as synonymous with city is an ordinary and usual usage of the phrase. This is a reasonable interpretation because it clarifies the apparent ambiguity caused by the lack of a definition in the statutes, the Iowa Administrative Code, or the QAP. It is a definition that is simple and understandable to applicants. It is also a neutral definition that does not interfere with the legislative intent of the statute to enable the construction of low-cost housing. The Court cannot conclude that the Petitioner has met its burden of proof to show that the action of the Respondent was arbitrary, capricious or unreasonable by selecting a particular interpretation of the term "community." To define the term "community" as a city is not an error of law, it is an interpretation of a law. It does not contradict other statutory definitions of the term or relevant definitions in the case law, nor can the Court conclude that to define `:community" as it has that the agency acted contrary to the legislative intent of the statute concerning Low -Income Housing Tax Credits. To deny the points to the 3 Petitioner in this case means the Petitioner's project was not approved for the tax credits. It does not mean the tax credits will go unused for their intended purpose, only that they may be used on a different project. The Respondent used the definition of "community" as city consistently in dealing with all 2003 applications for Low -Income Housing Tax Credits which sought points for replacement projects. It used this definition for other purposes on its Website as part of the 2003 tax application credits. See Petitioner's Brief, Exhibit C, for the HUD Section 8 opt -out list and the USDA Section 515 prepayments for replacement projects, for example. In defining the term "community" to mean a city, the Respondent removes ambiguity from the QAP process. The Petitioner asserts the term has a wider meaning of "a body of individuals with a common interest or bond," in this case the Iowa City metropolitan area. The problem with the Petitioner's definition, as urged, is that it itself is ill-defined and ambiguous. The Iowa City metropolitan area, as asserted by the Petitioner to include Iowa City, Coralville and North Liberty, is not the same as the metropolitan statistical area used by the United States Census Bureau which lists Johnson County, Iowa, as a metropolitan statistical area. While the Petitioner's urged definition would meet its purposes for its application on a particular project, the Court cannot conclude that the Respondent made an error of law in interpreting the term "community" to be a city. The Respondent's definition, if narrow, at least is unambiguous. The Court agrees with the Respondent's interpretation that for QAP purposes "community" means city. The Court finds no violation of the agency's own rules by the Respondent in selecting the definition of "community" that it did. The Petitioner asserts the Respondent violated its own rules in that its interpretation of the term was "not supported by its own rules." The Court cannot conclude that defining the term "community" as it did the Respondent has thwarted the purposes of creating and replacing affordable housing for the citizens of Iowa. The interpretation made by the Respondent resolves the apparent ambiguity in the QAP and so avoids arbitrary and absurd results in looking at tax -credit applications statewide. The interpretation reached by the Respondent does not violate the agency's rules by contradicting other definitions in the QAP or other uses of the term "community" in the QAP. The Court finds that the Petitioner has failed to carry its burden approving invalidity of the agency's action. IT IS, THEREFORE, ORDERED that the decision of the Iowa Finance Authority is affirmed. 4 Clerk to notify. Dated: March 23, 2004. �s ��.Gl DOUGLAS S. RUSSELL, JUDGE SIXTH JUDICIAL DISTRICT OF IOWA r-51, I-- 77: va Eery" m�' rKv3—' I Details Inside! A T I The National COMMUlliI tY U evOlOPI-1-1011t Wee"' Prepared by the National Coll-immilty Developmull[ Assocl(Alon