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HomeMy WebLinkAbout11-15-2012 Board of Library Trustees�1,t IOWA CITY � s P�_IQLIC I_IRI?A(?Y 123 S. Linn St. • Iowa City, IA 52240 -�.,C.,,. _ _1.e71. .4.. .. BOARD OF TRUSTEES AGENDA 5:00 pm — 2"d floor Board Room November 15, 2012 Meredith Rich -Chappell, President Holly Carver, Secretary Thomas Dean Mark William Edwards Thomas Martin Linzee McCray Mary New Robin Paetzold Jay Semel 1. Call Meeting to Order. 2. Public Discussion. 3. Approval of Minutes. A. Approve Regular Minutes of Library Board of Trustees October 25, 2012 meeting. 4. Unfinished Business. A. Building Project Update. Comment: Craig will give a report on the building project. B. FY14 Budget. Comment: Craig will meet with the City Council on January 5, no designated time for boards and commissions this year. 5. New Business. A. Board Policy #401 Finance Policy. Comment: This is a regularly scheduled policy review. 6. Staff Reports. A. Director's Report: IUPLA Statistics B. Departmental Reports: Access Services, Reference & Instruction. Community Services. C. Development Office Report. D. Book Gala, November 11. E. Arts & Crafts Bazaar, December 8, 2012 F. Inservice Day, December 14, 2012 G. Spotlight on the Collection. H. Miscellaneous. 7. President's Report. 8. Announcements from Members. 9. Committee Reports. A. Foundation Members. 10. Communications. None. 11. Disbursements. A. Review Visa Expenditures for October 2012. B. Approve Disbursements for October 2012, 12. Set Agenda Order for December Meeting. 13. Adjournment. NT7 rl O N N 1-1 rl N rl H ry X X X X O X X X x 0 n X X X x O X x X x N N m X X x X O X X X X \ ao N l0 \ n x O O m x x x x x x d O°o N E C \ W 0 w N X O X O X X x x x. e w C O) N y N X X X X x X X X N ei b N X X X X X X X X X 4 N •i N x x O x x Q X x x b M 0 co C N 0 W w 0 O X x X X X O X x Z N N ei X x x x x x x x x rl Y m Ln V) N n Ln m I, r m m c-I '-i r-1 '-I r-1 r-1 v-I E= o C) 0 o 0 0 0 0 0 ' Z l0 l0 l0 lLD l0 lD c ^ -p N N N p C fy p_ 3 _ 3 v A U m w c� m Y m s R Y O A E Y C N V �+ i1 L N o s E N V m v E Z 2 I— F- J 0' V) 10WA CITY s{ PUBLIC LIBRARY Iowa City Public Library Meeting Agendas and Other Significant Events NOVEMBER 15, 2012 DECEMBER 20, 2012 JANUARY 24, 2013 Departmental Reports: Departmental Reports: Departmental Reports: Access, Community, Reference Children's, Collections, IT AC, CMS, RI Board Policy Review: Board Policy Review: Review 2nd Quarter Goals/Statistics #401: Finance #807: Media Use 6 month Strategic Planning Update OTHER: Book Gala, 11/11, Prairie OTHER: Arts & Crafts Bazaar, 12/8 Lights Inservice Day, 12/14 OTHER: FEBRUARY 28, 2013 MARCH 28, 2013 APRIL 25, 2013 Set Hours for Next Fiscal Year Departmental Reports: Meet as Members of Friends Foundation AC, CMS, RI Departmental Reports: Appoint Nominating Committee CH, CLS, IT Board Policy Review: #814: Copyright Policy Board Policy Review: #806: Meeting Room and Lobby Use Departmental Reports: CH, CLS, IT OTHER: OTHER: OTHER: MAY 23, 2013 DU NE 27, 2013 JULY 25 2013 President Appoints to Foundation Board Develop Ideas for Board Annual Report Review Board Annual Report Departmental Reports: Director Evaluation Adopt NOBU Budget AC, CMS, RI Departmental Reports: Planning Update Election of Officers CH, CLS, IT Departmental Reports: AC, CMS, RI OTHER OTHER: Children's Day OTHER: Iowa City Book Festival AUGUST 22, 2013 SEPTEMBER 26, 2013 OCTOBER 24, 2013 Review Annual Staff Report Budget Discussion Departmental Reports: CH, CLS, IT Departmental Reports: CH, CLS, IT Departmental Reports: AC, CMS, RI OTHER: Annual Board Dinner OTHER: OTHER: ILA Annual Conference 1112bowdsked sit I O WA CITY Agenda Item 3A-1 PUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 rAW s . __,..,. - s_o,.,. ..,. , BOARD OF TRUSTEES Minutes of the Regular Meeting October 25. 2012 F:_ Members Present: Holly Carver, Thomas Dean, Mark Edwards, Thomas Martin, Mary New, Robin Paetzold, Meredith Rich -Chappell, Jay Semel Members Absent: Linzee McCray Staff Present: Barb Black, Terri Byers, Maeve Clark, Susan Craig, Heidi Lauritzen, Kara Logsden, Anne Mangano, Patty McCarthy, Elyse Miller, Vickie Pasicznyuk, Hal Penick Guests Present: Luke Edwards, son of Mark Edwards. Call Meeting to Order. President Rich -Chappell called the meeting to order at 5:05 p.m. Public Discussion. None. Approval of Minutes. The minutes of the regular meeting of September 27, 2012 were reviewed. A motion to approve the minutes was made by Carver and seconded by Paetzold. Motion carried 810. Unfinished Business. Building Project Update. Review and tour of the building project progress. The building project is a little ahead of schedule and going well. The contractor, Selzer Werderitsch has been easy to get along with and have worked well with our staff. Our staff have been fantastic: every day there is something new and they have adapted well. Craig said that the process is better than she had hoped for. Board members left the room at 5:09 to take a tour of the building's progress. The group returned at 5:25 pm. Craig explained that some furniture is delayed but the construction is on schedule. FY14 Budget. There will be four retirements by the end of the calendar year. This will result in an opportunity to save some costs. Craig is recommending that the Coordinator of Access Services job be eliminated and a new, lower classification take its place; also eliminated is the 30 hour library clerk position (10 hours of which come from Open Access funding). This package also includes upgrading positions which Craig feels is appropriate at this time as responsibilities have increased in some positions. A motion to approve the proposed staffing changes was made by New and seconded by Martin. Paetzold asked how Craig thinks services will be affected by the reduction in staff. Craig said some of the clerical level duties have changed dramatically in recent years due to technology and that we will be able to remain current with these changes. Motion carried 8/0. New Business: Zinio Demonstration. Anne Mangano gave a demonstration of the Library's new digital magazine product, Zinio. Zinio is a consumer product that has been "adapted" to be a library product. It works like Overdrive. Craig said that basically we are paying for a subscription that needs to be authenticated so that Zinio knows that we are eligible to receive the magazine, i.e., a library cardholder. Mangano showed Board members how to create a login and link to the 102 magazines in our electronic magazine collection. Paetzold wondered if once a magazine is downloaded, you have it forever. Mangano said that the patron "keeps" the magazine unless it is deleted, unlike an a -Book which "goes away" after three weeks. Craig said that one of the advantages of the product is that all of us can be reading the same magazine at the same time. Semel asked why we can'tjust sign in like we do for the catalog. Paetzold asked about the privacy of the Zinio user. Craig said that privacy is an issue for everyone and that we have changed our confidentiality policy to reflect that third parties may be involved in some library material use. Back issues of some magazines will be available in-house and otherwise through Ebscohost. Paetzold wondered about cutting off part of the population from accessing magazines if they don't have internet access or a device. Mangano said that Zinio is supplementary to the magazines we offer in the Library. Craig said that we will have devices for use in house and also for checkout by patrons that will have Zinio preloaded. New Board Policy #817 Alcohol in the Library. Craig said that staff had interesting conversations about alcohol in the Library. Some libraries permit any group using their meeting rooms to have alcohol in their buildings but our staff wanted alcohol in the Library to be special. New asked why there was a three week advance notice requirement. Craig said it was for planning purposes. Rich -Chappell asked about alcohol licensing. Craig said that the caterer of each event will be responsible for obtaining the appropriate license. Dean wanted to clarify that wine or beer may be served anywhere in the building for Library events but that others may only have wine or beer in meeting rooms. Dean asked that in 817.3, meeting "room" be changed to meeting "rooms." A motion to approve the new Alcohol in the Library policy #817 was made by Paetzold and seconded by Carver. Motion carried 8/0. Staff Reports. Director's Report. Departmental Reports: Children's Services. Rich -Chappell said her son was very excited about the Library visit to his kindergarten class. Craig said that we used to have kindergarten visits in the spring and now we go out to schools in the fall. Vickie Pasicznyuk said Children's Services staff hope to visit classrooms in the spring in advance of the summer reading program. Pasicznyuk also said that the "cleaning the room" rewards are popular. Collection Services. Carver thought the international catalog standards was interesting. IT. Penick said that every piece of technology in the space affected by remodeling has been D moved several times. Our new catalog computers and monitors are now integrated, i.e., all -in - ones, d Development Office. The main article in the Window is about the Better Building, Better Service �o W fundraising initiative, for which we have received $1,040 so far. There are a lot of fundraising w efforts coming up: The Book Gala takes place on Sunday, 11/11 at Prairie Lights, the Arts & Crafts bazaar is on 12/8 and the annual mailing is coming up. The Library Links Golf Classic is scheduled for 6/14/13, Also, the Book End is selling Princeton files that are no longer used in the library collection (metal magazine holders) for fifty cents each. Spotlight on the Collection. No comments. Miscellaneous. No comments. President's Report. None. Announcements from Members. None, Committee Reports. Foundation Members. Communications. None. Quarterly Financial Reports. First quarter receipts and expenditures were reviewed. Quarterly Use Reports. Three month output measures, circulation by type and format, and circulation by area and agency were reviewed. Disbursements. The Visa expenditures for September 2012 were reviewed. A motion to approve the disbursements for September, 2012 was made by New and seconded by Dean. Motion carried 8/0. Set Agenda Order for November Meeting. Finance Policy, Purchasing Policy, Adjournment. A motion to adjourn the meeting was made by Martin and seconded by Edwards. Motion carried 8 /0. President Rich -Chappell adjourned the meeting at 6:04 pm. Respectfully submitted, Elyse Miller Agenda Item 4B-1 1O I 4 IOWA CITY Af �W PUBLIC LIBRARY 123 S. , City, IA 52240 DATE: November 6, 2012 TO: Library Board FROM: Susan Craig, Library Director RE: FY14 Budget session with City Council DIRECTOR Susan Craig PHONE 319-356-5200 FAx 319-356-5494 www.icpl.org In the past the City Council budget sessions have included a scheduled opportunity for city boards and commissions to make brief presentations and converse with the Council. Last year the new City Manager brought City Department heads to a Council session to reply to questions and comments. This year the Department heads are scheduled to meet with the Council on January, and the later specific time set aside for boards and commissions has been dropped. The Council will get their first look at the City Manager's FY14 budget recommendations in December, typically just before the Christmas holiday. When it is released I will inform the Board what the recommendations are for the Library. The rollback is now known and it is favorable to the City. Given the rollback and the current tax rate the City can support the service level we have requested. However, if the Council chooses to lower the tax rate, reallocate funds, or if the Legislature acts on property tax reform in a way that negatively impacts the City budget that may change. The Library Board has several options. Representatives from the Board could attend the Saturday, January 5, 2013 meeting with me. Or, after the January 5th session I will let the board know what issues and concerns, if any, were raised, and at that time board members can follow up individually with Council members. The Board could also send a representative to speak at any formal Council meeting where public discussion is on the agenda. This is an opportunity that the Senior Center Commission often uses to keep the Council informed about their issues. I am attaching the City Council tentative meeting schedule and the Board can discuss how they want to proceed. Agenda Item 46-2 J? .�I p:�+> City Council Tentative Meeting Schedule I't�: November 1, 2012 CITY F IOWA CITY Subject to change Date Time Meeting Location Tuesday, November 13, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, November 13, 2012 7:OOPM Special Formal Meeting Emma J. Harvat Hall Monday, November 26, 2012 TBD Work Session Meeting Emma J, Harvat Hall Tuesday, November 27, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, November 27, 2012 7:00PM Special Formal Meeting Emma J. Harvat Hall Tuesday, December 4, 2012 5:00 PM Work Session Meeting Emma J, Harvat Hall Tuesday, December 4, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Tuesday, December 18, 2012 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, December 18, 2012 7:OOPM Regular Formal Meeting Emma J. Harvat Hall Saturday, January 5, 2013 8:00A-5:00P Work Session Meeting -BUDGET Emma 1. Harvat Hall Monday, January 7, 2013 1:00-5:OOPM Work Session Meeting - BUDGET- CIP Emma J. Harvat Hall Tuesday, January 8, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, January 8, 2013 7:00 PM Special Formal Meeting Emma J. Harvat Hall Tuesday, January 22, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, January 22, 2013 7:00 PM Special Formal Meeting Emma J. Harvat Hall Monday, January 28, 2013 5:00 PM Work Session Meeting - BUDGET Emma J. Harvat Hall Tuesday, February5, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, February 5, 2013 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, February 19, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, Febraury 19, 2013 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, March 5, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, March 5, 2013 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, March 19, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall Tuesday, March 19, 2013 7:00 PM Formal Meeting Emma J. Harvat Hall Agenda Item 5A-1 Finance Policy: Regular Review Issues This is a regular policy review, There are no major issues identified by staff. The recommended changes are small corrections to reflect current practice, or updates to names and account numbers. Procedurally, very significant changes have been made in a recent update to the City's purchasing policy (http://www.civic.iowa- city.orq/docs/file/purchasing/PURCHASI NGMANUAL-FINAL.pdf ). The Library's Finance policy, 401.10C, states that our procedures are modeled after the City's. Their purchasing manual had not been updated in many years, so our procedures have been equally out of date. We are working on written procedures that take into account the City changes, but basically we substitute Library Director for City Manager, Library Board for City Council, and tailor some procedures to Library needs. I expect that work to update our procedures will be completed shortly after the first of the year. This is similar to what we do when the City updates its Personnel Policy. They have professional staff in specialized areas like finance and personnel and we rely on their expertise in developing our policies and procedures in these areas, Recommendations 401 AG: Account number update. 401.8A: Updated language reflects that contracts may include services other than those to nonresidents such as our service to the University of Iowa College of Education. 401.B.1: Policy title has been changed to reflect current language. Background The powers of the Library Board to approve expenditures and to spend money allocated by the City Council as they see fit are very significant, and, with the exception of the Airport Commission, unique among City boards and commissions. The City Code authorizes the Board, "To have exclusive control of the expenditure of all funds allocated for library purposes by the City Council and all monies available by gift or otherwise for the construction or remodeling of library buildings and of all other monies belonging to the library, including fines and rentals collected, under the rules of the Board." Agenda Item 5A-2 The Library Director has the authority to sign contracts that are for expenditures authorized in the budget, just as the City Manager signs contracts for the City. We use the City's Finance Department to pay our bills and maintain our accounts, including payroll, and generally follow procedures they establish. The City in embarking on a long anticipated two -three year project to implement a new software system that will bring many changes to our accounting, bill paying, and personnel records procedures. Some account numbers are likely to change, and we will have to learn new processes, but I look forward to a more flexible system that can give us more information. Prepared by: Susan Craig, Library Director Agenda Item 5A-3 Iowa City Public Library SECTION 401: FINANCE POLICY 401.1 AUTHORITY A. The Library Board has final authority over all equipment and materials owned by the library and over the expenditures of all funds available to the library. See Title 11. Chapter 1 of the Iowa City Municipal Code (2007). 401.2 ANNUAL OPERATING BUDGET (1000/442100-1000/442500) A. The Board delegates to the Library Director the responsibility for the preparation of the preliminary draft of the annual budget with necessary supporting data. B. The Board reviews, revises and approves the proposed budget before it is submitted to the City Manager via the City Finance Department. C. The City Council approves the annual operating budget based on the recommenda- tions of the City Manager and input from the Library Board. D. When the budget has been approved, the Library Director is responsible for the operation of the library under the financial conditions set forth in the annual budget. E. To ensure ongoing monitoring of the budget and to meet requirements of the local ordinance, all disbursements must have the approval of the Board president and the Board secretary. Disbursement lists are reviewed at monthly Board meetings. The Director shall provide at least quarterly reports to the Library Board on the status of the current year's budget. F. To ensure the validity of annual revenue projections submitted to the City Finance Department, all library fees and charges shall be reviewed each year from a report prepared by the Director. G. All balances in the Annual Operating Budget revert to the City's General Fund unless permission is granted by the Finance Department for a specific encumbered item not yet received, or for an uncompleted project. In these cases a budget amendment will be prepared. 401.3 REPORTING, BUDGETING AND EXPENDING MONIES IN LIBRARY SPECIAL FUNDS A. Each fiscal year annual report will contain a balance sheet showing beginning and ending balances, receipts and expenditures by fund described in Section 401.4, 401.5, and 401.6. B. The Director shall prepare and the Board shall approve a general budget plan for spending undesignated monies in the special funds described in Sections 401.4, 401.5 and 401.6 during the annual budget preparation process in September and October. Collectively these undesignated funds are known as NOBU funds (Non -Operating Budget/U ndesig nated). C. Generally, the receipts from one fiscal year will be used to fund the expenditures in the following fiscal year. If state guidelines require expenditure of funds within a fiscal year their requirements will be met. Agenda Item 5A-4 2 D. Exceptions to 401.3.0 may be made with Board approval. These exceptions generally will be approved only after next year's operating and special fund budget proposals have been approved. Exceptions may complement or prepare for a project to be funded in the next fiscal year operating budget or they may substitute for projects which were not approved by the City Council for next year's operating budget. Generally, this final review and approval will occur in July when balances from the previous year have been determined. E. Unlike the Annual Operating Budget, the balance in all Llibrary special funds can be carried over to the next fiscal year unless state guidelines require expenditure. 401.4 GIFTS AND BEQUESTS FUND (1002) A. Gifts which are designated for the Gifts and Bequests Fund are accepted by the Library Board and deposited in that fund. Gifts to the Iowa City Public Library Friends Foundation are accepted by the Development Office and are governed by policies of the Foundation. B. If any gift carries a request for a restricted use on the funds which does not meet the Library's current goals and objectives, the Director shall seek the approval of the Board before accepting the gift. C. All gifts accepted for a special purpose shall be honored and used for these purposes. The Library will keep records to show the approximate expenditures of these restricted funds. D. Income from the Myron J. Walker Trust Fund is considered an undesignated gift and is deposited in sub -account 1002/442850 of this fund after being received by the Friends Foundation. E. The formal accounting, reporting and auditing for this fund will be done by the City Finance Department. The Director shall report on the activity of the Gifts and Bequests Fund at least quarterly. F. Because Gifts and Bequests Fund expenditures are not a part of the annual operating budget, all purchases from unrestricted funds shall receive prior approval by the Library Board, item by item or as part of the annual process described in 401.3. All expenditures from the Gifts and Bequests Fund shall be listed on the monthly disbursement list for signature by Board officers and review at monthly Board meetings. G. Development Office Salary Fund. (9105/6010051442890) This fund is used to pay pai4 of the salaries and benefits of employees of the Develop- ment Office. The funds are contributed to the Gifts and Bequests Fund by the Iowa City Public Library Friends Foundation. 401.5 ENTERPRISE FUND (1001/442620) A. Accounts may be established from time to time to handle income and expenditures for items which the Llibrary sells. Examples: photocopies, printing, supplies, book bags, etc. B. The City Finance Department maintains the accounts for the Enterprise fund and the Director shall report on the status of this fund at least annually. Agenda Item 5A-5 3 401.6 SPECIAL PURPOSE FUNDS A. Jail Account. (1000/00000/221970) The Johnson County Sheriffs Department provides these funds annually. They are used to buy materials for the Johnson County Jail. B. Lost and Damaged Fund. (1001/442630) This is a revolving account for collecting fees paid for lost or damaged materials. Proceeds are used first to pay costs of collecting fines and materials from delinquent borrowers. The balance is used to replace materials, to repair or rebind damaged materials or for any other purpose approved by the Board. See. 401.3. C. Equipment Replacement Funds. Money is budgeted in and transferred from the Annual Operating Budget (401.2). Income from the sale of used items and miscellaneous recycling revenue is also deposited here. It is used to replace various kinds of equipment including computer hardware and software. There is an inventory list of equipment eligible for replacement for each fund. Current replacement funds: 1. Library Equipment Replacement Reserve (account 1000/442680); 2. Library Computer Replacement Reserve (account 1000/442670). D. Any purchase from any of these funds for items or services not directly related to the purpose of the fund shall be approved by the Board prior to the expenditures. (See 401.3) 401.7 STATE FUNDS A. Reciprocal Borrowing and Interlibrary Loan Reimbursement. (1001/442640) These funds are paid by the State Library to reimburse participating libraries for two different State -funded programs via annual contracts. a. Reciprocal borrowing. Open Access Libraries receive reimbursement for loaning materials to cardholders from other participating libraries. The transaction rate is based on the amount of state funding and the total number of eligible transactions state-wide. b. Interlibrary loans. Access Plus Libraries are reimbursed for all loans at the current rate or as funding permits. 2. The funds shall be used for library materials, salaries, equipment, or for any other purpose approved by the Board. See 401.3. 3. These funds are held in a reserve fund outside the annual operating fund because State Library administrative rules require they be spent as additional monies for the library, not as a substitute for local tax monies. B. Enrich Iowa State Funding (1001/442650) These funds are received annually from the state as direct state aid to public libraries. The amount is set by state law and is dependent on the number of libraries participating and the accreditation status of the libraries. The program is administered by the State Library. Agenda Item 5A-6 4 2. According to administrative guidelines Enrich Iowa funds may not be substituted for local tax monies. Guidelines may require funds be spent on a general purpose (technology) or within a specific time frame. C. Any purchase from any of these funds for items or services not directly related to the purpose of the fund shall be approved by the Board prior to the expenditures. See 401.3. 401.8 CONTRACTS FOR SERVICE A. Local ordinance allows the Library Board to contract with others for use of the Library by— nor; ;s. Funds from these contracts will be deposited in the Library's operating budget unless otherwise established by Board policy. 401.9 GRANTS A. When required, applications for grants shall have the approval of the Library Board before submission. B. Grant funds requiring special reporting and auditing shall be placed in a distinct account as designated by the City Finance Department. Small grants which do not require extensive recordkeeping or special auditing shall be deposited in the Gifts and Bequests Fund and tracked internally by the Library. C. Expenditures from these accounts shall not require prior approval by the Library Board, but all expenditures shall be listed on the monthly list of disbursements. 401.10 PURCHASING POLICY A. The Llibrary will follow fundamental principles of prudent procurement practices, applicable State law and budgetary and administrative control requirements when purchases are made. B. Administrative purchasing policies and procedures shall be reviewed periodically by the Library Director and shall always be available for examination by an auditor or by the public. C. Purchasing policies and procedures will attempt to be similar to City policies and procedures. The expertise and procurement resources of the Central Purchasing Division of the City Finance Department shall be used whenever appropriate. 401.11 DISPOSITION OF SURPLUS PROPERTY A. Equipment and Furniture. First choice is given to other City departments. If an item has substantial value, a transfer of funds will be negotiated. Items may be donated to non-profit organizations at the discretion of the Library Director, 2. Disposition of Property Valued at Less than $500. Surplus property which is valued at less than $500 shall be disposed of by any of the following methods: sale at a fixed price established by the Director, sale at a public auction, resale shop, or by sealed bid. 3. Disposition of Property Valued at $500 or More. Agenda Item 5A-7 5 Any property with an estimated value of $500 or more shall be disposed of by sale at public auction or by sale by sealed bid. In either case, the property shall be advertised in the local newspaper for one or more days prior to making it available for public inspection. 4. The Library Board may make exceptions to this policy in the event they wish to sell the property to another government agency. 5. All monies received from the sale of surplus items shall be returned to the fund from which it was purchased (General Fund, Gifts and Bequests Fund, Enterprise Fund, etc.) or to the computer or equipment replacement funds. 6. If the surplus item has not been sold after all reasonable sale efforts have been made, the Library Director may dispose of the item in the most appropriate manner. B. Books and Other Library Materials. These items shall be withdrawn from the Llibrary's collection as outlined in the Library Board's Collection Development Policy. 2. Items will be used in outreach collections, given to other libraries, sold by the Friends Foundation or discarded. The decision on the disposal of each withdrawn item will be based on the same criteria used to sort books given to the library. 3. All monies from the sale of withdrawn library materials will go to the Friends Foundation to benefit the library. Library Board of Trustees Adopted March 28, 1985 Revised December22, 1987 Revised November 16, 1989 Revised December 20, 1990 Revised June 27, 1991 Revised February 26, 1993 Revised May 26, 1994 Revised December 19, 1996 Revised August 24, 2000 Revised February 19, 2004 Revised December21, 2006 Revised October 25, 2007 Revised October 15, 2009 Rftj' ( W CLXW%6W 16, Zpt }. adminlbdlrust.ntb%ec401.1-9 Agenda Item 6A-1 NN W m O V S O m O O O N r N �+I ei O rl w of N m N< W O O w z O w O V 1 o O O W M N W V 01 m m O rl m ❑ N Q m O m ry m N O m r W m w V 1p N O M W m a-1 Yf W m C N rl r ri m Q a a p O M W V M ri m N N� r O l0 M W m N i-1 N O vl N m M V v1 .-1 N O N l4OO ¢ V1 N w v W N o o N m r ry m W ry N a N m to m .r N ry 3C ry o m a 0 a W m ti o 0 `o oc n a •^ `� o N .m. ,^� m m o o ry m m O� N U N p n N V N 41 O T Ili „ fj � N O O ry Y F N N O O nt O m O I!] Ip r O ro N� O N r N n w r N ry 3 m N m ry m n m O _ ni yt an N ❑ r M N o W to ua N w m N m m 0 ry m M w n m ry m m m m X ry N w y. m .+ w N w N m In v m M `a a o 0 O 'c m o d m m m m ni ni m e rv4" m ti m vi N � vri 0 0° ni h m a In v m r m pq� Z e N W T m '^ r o w W w Iry ti h r 0 m m m W ai W N N c m ry v ry m w O W Gl r o I^ n N y N m m r� o N v m wd m Y1 H O tO V N N :+ N„ n M .+ 0 ry 8 o K 7i� p o N o 0 0 0 Z n o J ri N ni ni m ri to v ui m .: vi to p Q U fi N N � N m N rWi O O N m N W m m w T m O m N IO � � m V O IO W m of m w �y ¢❑ '^ m o o m '� ^ W r N^ .i n m ry m In ry w m r W .+ m a m❑ N a m o N ti n o u u ¢ ry ai v h m w to is .. o .v vi ry v �i ,y ol vi ao " W a m lv vri mCL N M w to m o N ry o r ry w a m N W m ry ry N o m m m m o 3C v m N o W„ W m N N N .y 0 m W �. Q m Am o N m 1p ttl � N v V m 1� ri nl N N N V Oi ri L N J m J ++ U73 Y O > 7 e 3 r LL s O d o p E E Q Z "O O g '�" Y N ry E °o o .m « w 9 a 3 E E E E E° E E LL OC O of N c n o a C a v E E Q.`� W _ m ri '" w¢ 0 >> 0 0 0 O F F- 1- F f o '.' u u a s U F O i w ¢ i >° Agenda Item 6A-2 Z v a m a n In a n o ry o b o m N b vl ^R ry v Q^ N m r m o w w m� ry to N ry a `a in ry ti � N w w M ry N m w .+ ry w w N m m ry ry N N rl N N N ❑ w w w O O O M I a Vf w r r °t O Y� C °1 m Q m N Ol W O m M N N b h m 1R m O m r m M ei N r rl Q j N m CQ m � b v ry ry .6m 4 y R N m i0 m w w ' NNNN m o b m a vl w m m m m m m a "� N .+ NNN n w N m m� In o �? m m M d: d: m m m a In In m o In ❑ m m d: d� %' a a m w N n .. m N °+ ry N m ti ❑ vi N ,� a n � � r m� a o m n o vi ^� ry m� yl N 1If N w M N vl Vf m rl Z9 W W h VI T 'i m v1 m m r N O M Vt �R 9 r r a N Q O C1 N m m T b 9❑ N Q N N m❑ O U ❑ m� fi °1 ^� V� m Y1 O N❑ O n IA N n W O' O Q r1 W' Q O m m v-I °1 ❑ M N r m m W' W' b W W' '1 '1 n N � ^ a `Pl' m Q V VI N w w 4T b a Mm N 01 w N VI n ei ei O N ei w w °l a m O_ N 1NA M1M/Y N N N VMY Vl N Vrk w ni N V1 W O m Of a m a r a Ot m N❑ o 00 0 a m ry a In i° m m M Ill n o In n O ul .� .-i 'i ry 6 a m b m W ry m� b o � r.I Q OR W M m � m od ui ro ri ni m N m .i Q b w w n ri ui o ry r ❑ m N m a N ro a a .-i m w ti m vl N Q N m m `i ry a a s w w o N m m m a w N w w w m n ry m O N ryi w w w w ❑ m °I m M N p1 M❑ O W u� a V1 °I O M O P r �° ^ m a m N aF W N V1 N N e-I m M N m m m r W Q °� O1 r N b w tl1 r Q ti C^ m m N m m n O1 O o o n ri e a o rs � o mry m m m m e � w °i •' ry n r m T� b N w m O W m w �+ g W Vl N m N 1'1 O m O w N w N ❑ N ei a o M I m b m m M o O Of r m omOnZ MO m w ° M p°V1l N P aMQ mma' N' O O bwM OW p4mCD T rclbM W0 y MNb e N N TOn N1i/t N wwN ry O M 1l1 m n,m N N O m N .e�ww N N M R Ll� vi ry ❑ w N w LL ❑ m In m n o Q b r+ m m 3: o m a m a❑ In v1 3` dC N m m M m m T m 2 j 1!t r ry n V 'i y' VR Ot -i N m O m O y O pp M N m O N N ej m °i O vl o yj a m M N a IR ^ °i `� N m b a W �w N N e4 N w N N e-I r1 m w N I -I w N N w N M N w b N ❑ N pw Or N I N m m W V m d r m O a'$ T m m OI �4 b k a W„ r Q Q N Ol °I b yj r N a m fi m W W lla °1 V 10 m lm° m r m W Q N lO M W M M n Ill M h N n m O Q ei W' T N w N N fl N M m N N N ww d' m M tR a' a N N N N Yf N N '^ 0ry co m m a o� n .9 ry m❑ 0 V 9 o N N n m W O m n m m m N N 2' V m W m e .� m o m o m m Ili m m n o .-i Q ry d y m b m m .+ m m N ^' m m o 0 Q M n ei W' O Ilf VI a Ilt w N °i N ^ N rT .ti ^ .i Vi N Q N M N N a fM w ti v1 O w N N NN In fl a W In o m �n a n M n N fV ry wNw a M M N N w a V ° n U I'S p o N o n `a .a. 5 6 n w a N a N E _ ° ° .Y E E � °' 2E ¢u c n m w g c a a a y a a a aIR N c° X n n yl N� C C R nM N U N Z u V d mN C "°� V II a L a U `w C g 'I�-i ° m ° lai In °a x a` I°n > ¢ v �- 2 a` v U i.J U U U .� U Z X N1 g Agenda Item 6A-3 r �n a�❑ gy m o m �o .+ m v❑ .y r ry o m rn ❑ ❑ ,,; p w ❑ g o p m m W N❑ n o mN ry r m m m m o m �~ a m N ei y3 ❑ O ❑ O F e+ m m O vl M m r M U N O 0 a m O a 3e v �n r m m .. r .i N o N in r o r .y Ln m .+ ry .+ .+ m N ry v c m O .. N�❑� M r r lO m m m N N ❑ N N Of 10 O tmlt mj `� b b 0 N M O V V n O m O l eri J fV J o y v 0 Y �n Z m a r X m m^ w O1 m m m m `� ❑ o m n r m vi .a •-� ry v o in .+ m O vi n o N w .Ni e 0 Q N� b N b N r1 W m pp r1 N 9 O O c v p ^ a a v �V_f a m I: n ti o m ry m m n m o .mi u❑i 1 n N❑ Q � E o ry v m m o a .i z O J � n N N rl N n o Ivi V � m` 11 T a` 0 ¢ in �o � v� m ❑ .y N m r m m m i.r m n v m o w a e N L m v 'v m M o o N a ui m `m w li �1. U y r rml N O p p N N O N N N O a N ry o r m ry m a o E L^ m, < m M r o C 2 rv❑ r❑ m �_ va c 0 A E � oa E a m1 w 0 a n c O c 0 t a D i p o cc E y^ ` q L 9 Z o E E m o d a7 0a c U u v O J n T ccN y a g o > p y 3 o t p 0 i n a jai O LL a E N y« y C E ti o m O E"O V C 0 pUj o a 3 0 � p 1 o 0 2 2 z 2 2 Z 0 Y t u E E u 0 ou z z Agenda Item 613-1 Access Services Department Report Prepared for the November 15, 2012 meeting of the Iowa City Public Library Board of Trustees, by Heidi Lauritzen, Access Services Coordinator. Self Registrations up due to marketing efforts. This year we focused on promoting self -registration for library cards in honor of National Library Card Signup Month in September. Registering online allows a patron to place holds in the catalog immediately, and provides access to some online reference databases. it also reduces the time it takes to issue the new card, which is good for both staff and patrons. For the past year or so, we had been averaging 100-120 online registrations a month. Publicity about applying online began in mid -August, as students and new families arrived in town. In September we had 226 online registrations, and in October, 230—about double what we are used to. Thanks to the PR and graphics staff whose work made a big difference. (The Library issued a total of 697 new cards in September, and 713 in October.) Paging Library Materials. "Paging" is library jargon for retrieving available items from the shelves and turning them into Holds, ready for patrons to pick up. This is something that we have wanted to offer to patrons for a long time, but it is a time-consuming task, it requires more space for holds, and has the potential to disappoint in-house patrons who may not get to take an item home if a hold had been placed on it. Changes in our staffing and service points allowed us to begin offering this service, and Switchboard staff is coordinating the effort. Our automation system has been setup to generate the list of items needing to be pulled, and Access Services Pages are assigned about four times a day to retrieve materials. The materials are brought back to Switchboard, where we check in the item to trap the hold and get it ready for the public Hold Pickup shelves. The service was turned on in the catalog on October 18v, and in the first 14 days we had paged over 200 items. I anticipate this will grow quickly. We have not yet publicized this new service, because it isn't behaving 100% correctly in Catalog Pro. Innovative is working on that, and once that is fixed, we will do some promotion. Switchboard Update. Switchboard continues to go well. There is a great group of employees working on this new service point, who have been adapting to tweaks and changes, and gaining experience in booking meeting rooms, answering ready -reference questions, and taking care of circulation needs. In October we answered over 2,200 calls, averaging about 70 per day. Change is the Only Constant. In January, the Access Services Department will be merged primarily with the Community Services Department, with a few responsibilities and staff reassigned to Reference & Instruction and to Collection Services. Many of these reassignments were easy to choose, because the Access Services Department has a long history of offering circulation -related support to other departments, such as outreach services to the jail and At Home patrons, and interlibrary loan service. But the heart and soul of the Department has always been checking materials out to patrons, getting the stuff checked back in and getting it to the shelves for the next patron to pick up. That's a lot of repetitive, often behind -the -scenes work. But the Access Services staff also makes personal connections with our patrons every day at the Checkout Desk. Many patrons may never ask a reference question or book a meeting room, but borrowing materials is an almost universal experience for public library visitors, and the Access Services staff has made many library friends over the years. I think it is fitting that this personal aspect of our work will be identified in the title of the new Community and Access Services Department. Agenda Item 613-2 For me personally, it's been fourteen years of exciting change: when I arrived at ICPL, the Library was just beginning to migrate to a new library automation vendor; soon after, we introduced RFID technology to the Library to ease and speed materials handling —and then did it all a second time when we changed RFID companies. We switched to a menu -based phone system —and now are changing back to a staffed switchboard. We planned and moved to this glorious new building; we have introduced credit card payments and self -checks and key tag cards and two new security systems and emailed notices and automated phone notices. The Department became involved in our own outreach efforts with the Library Bus and elementary school visits to register children for library cards. I am so proud to have been associated with these activities, and with my coworkers in the Access Services Department (they will always be "the Circ staff' to me) who helped make it all happen. While my new home will be in Reference & Instruction, I'm very happy that a good deal of my time will be at Switchboard, located in the heart of my old department. Agenda Item 6B-3 Reference and Instruction Services Department Report Prepared for the November 15, 2012 Meeting of the Iowa City Public Library Board of Trustees by Maeve Clark, Reference and Instruction Services Coordinator Programming —Strength in Numbers Goal 3 of our current long range plan is to develop partnerships that build community and support the Library's mission. There are many reasons forjoint programming including drawing upon the expertise of others and drawing an audience to attend programs. In the past months, ICPL has done just that. We offered online computer sessions on how to use Medline Plus with the assistance of staff from the University of Iowa Hardin Library for the Health Sciences, continued our longstanding relationship with the University of Iowa International Writing Program and welcomed international writers for International Fridays, hosted a program on 100 years of homecoming with the University of Iowa Library Special Collections and Archives, co -sponsored a screening of "Young Frankenstein" as part of Genetics in Literature, Life and the Laboratory with multiple partners, hosted a screening of "A Better Life" in conjunction with 14th Annual Iowa Latino Conference and Hispanic Heritage Month, worked in collaboration with Landlocked Film Festival to provide space for screening of short and documentary films, brought Todd Bol, founder of the Little Free Library movement to Iowa City with the City of Literature and the City of Iowa City, Neighborhood Services. We look forward to even more collaborative efforts in the next months. Instruction ICPL has offered a variety of classes in the Computer Lab for years. Sometimes we partnered with other groups or institutions such as Goodwill and the Iowa City Housing Authority or Iowa City Genealogical Society, but most often staff in the Reference and Instruction department designed and taught the classes. When we initially offered classes we required registration and limited the class size. In the past three years we have added Tech Drop In times three times a week as well as the joint program with Johnson County Livable Communities for Senior Tech Help. Drop in time has proven popular as often the public had a specific question it needed answered and did not need an entire class. We changed which classes we offered and added a class on social media as well as instruction on how to use the library's eAudio and eBook collection, but we have not attracted many students. What to do? Susan and I attended a session at the Iowa Library Association meeting last month and were both wowed by a presenter. Kim Van Deest, the Network Analyst & Information Literacy Coordinator at Waterloo Public Library led the session, Her presentation was on Google Tools. I learned a tremendous amount but was most impressive was her enthusiasm and how she shared a great number of tips on how to teach and that she created over 70 classes. She came to Waterloo Public after spending two and one-half years as a trainer with the Gates Foundation. With Susan's encouragement, (and permission to spend money), I contacted Kim. She spent three hours on Friday morning sharing with staff how to design, promote and grow a library's instruction component. Staff from across the all library units attended including those in the Children's and Teen and Adult Programming, Adult and Teen Outreach, Staff Training work groups and those who work in Reference and Instruction. We will be offering new classes and perhaps changing how and where we teach in 2013. Agenda Item 6B-4 :t1 IOWA CITY PUBLIC LIBRARY 123 5, Linn St. •Iowa City, IA 52240 319-356-5200 • www.icpl.org Community Services Department Help Desk Update for ICPL Trustees and Friends Foundation Board We are in the middle of the Library remodeling project and I am delighted to report everything has gone well so far. The new Help Desk is installed and we look forward to moving staff into this work space the week of November 11. When you have a chance, please visit the desk and ask staff to show you around. Collections on the first floor have been moved and we Prepared by Kara Logsden, November2012 incorporated more display areas into the collections. t Ili !ALj "Recently Returned" sections were created within the Fiction, Mystery and Science Fiction areas. Patrons are always curious about what others have recently read and so this provides a great browsing area. Pages are trying to find a good balance between reshelving items quickly and keeping enough items on the shelf so there are books to browse through. We also have new display shelves and these have been popular for Express DVD and Staff Picks suggestions. The new Movie/DVD and Movie/TV area is nearing completion. It is great to have more space for the DVDs, especially the collection of television programs. Patrons really like this new browsing space and it feels more open now that part of the wall next to the Music collection was removed. The most -asked questions in October were "When does Early Voting start?" and "Where is Early Voting?" We were the busiest Early Voting site in the county, with 5,891 people voting early at the Library! We are happy to serve in the role of community center as we support Early Voting, and we appreciate the assistance of all Library staff, especially the Information Technology and Maintenance Departments, in making this happen. From opening the building early, helping the waiting lines form so access to the Library is not blocked to assuring the wireless is working for the INEU-1 ys06 � Auditor's Office computers and answering thousands of patron questions, nearly all staff helps support Early Voting in one way or another. The Library's Book Cart Drill Team was a popular entry in the 2012 University of Iowa Homecoming Parade. It was amazing to experience the love and respect the community has for the Library while walking through the Parade. The crowd enthusiastically cheered for the Library and joined in the chants to "Read More Books" and root for "I — C — P — L !" Go Library! Agenda Item 6C Development Office Report Prepared for the Iowa City Public Library Board of Trustees November 15, 2012 meeting by Patty McCarthy, Director of Development Gifts Bring More to Read Life at the Iowa City Public Library is indeed Wonderful thanks to the difference made by your annual donations. Gifts to the Annual Fund of the Iowa City Public Library Friends Foundation help ensure that the Iowa City Public Library can provide patrons with the huge variety of fiction, non-fiction, children's and young adults books, magazines, movies, and music in its collection. And the Library is able to add more prints and original works to the Art -to -Go collection, online information sources, host interesting and educational programs for all ages, and keep up with the latest developments in technology. Library use is increasing. Your generosity is the reason that the Iowa City Public Library continues to grow. Thank you for giving as much as you can, and encouraging your friends and family to join you, in response to our annual request for donations. Giving is convenient and every dollar makes a difference for the Iowa City Public Library Friends Foundation. Did you know that $25 can potentially add two children's picture books? $200 ensures another weekly special during the Children's Summer Reading Program? Thank you in advance for your tax deductible contribution to the Iowa City Public Library Friends Foundation. Donations by cash, check (payable to ICPL Friends Foundation), American Express, Discover, Visa, or MasterCard may be delivered or mailed to the Development Office at the Library. Or use the secure online Zink here and click on Donate Online. Give via Iowa Shares If you are an employee of the University of Iowa, or another state, federal, or local government entity (e.g. City of Iowa City, Johnson County, VA Health Care System), Iowa Shares provides you with another convenient opportunity to support your favorite non-profit organizations. Iowa Shares fundraises for member organizations and itself through payroll deductions and one-time donations during a campaign usually offered at the same time as the United Way campaign, The Iowa City Public Library Friends Foundation is one of the 15 statewide members of Iowa Shares. ICPL is THE Place to Be on 12/8/12 Everyone is welcome at the Iowa City Public Library's Arts and Crafts Bazaar on Saturday, December 81n Join us from 10 a.m.-4 p.m. in Meeting Room A to peruse and purchase delightful hand crafted jewelry, clothing, artwork, and other treasures. All bazaar customers will be entered in a drawing for fabulous prizesl Dozens of area crafters are busy creating special one -of -a -kind finds that you will not be able to do without. If you are a talented artist and/or crafter, please consider donating your works to the bazaar. Just complete a donation form and deliver your donation and the completed form to the library between Monday, November 26"' and Thursday, December 6t". There will also be a 'just in time for the holidays" book sale hosted by The BookEnd, in Meeting Room A during the Bazaar! Bargain prices mean you just could leave the library with a lovely book, CD, or DVD, for everyone on your gift list. Iowa City Public Library Arts and Crafts Bazaar, & Book Sale Saturday, December 8, 2012 10 a.m.-4 p.m., Meeting Room A Agenda Item 6G-1 A little advice for stress -free entertaining By Maeve Clark For the Gazette American etiquette expert Letitia Baldrige died recently, and it is the end of an era. Ms. Baldrige was known as the "doyenne of decorum." What she truly espoused was kindness and making others feel at ease. That advice will keep us all in good stead for holiday entertaining. Entertaining at any time is stressful for me. I don't like to clean, I'm disorganized, I love to eat, but can't much cook and I have a white dog that sheds her weight in fur on a daily basis. If you are like me and have worries about getting through the holidays or you just want to have fun when folks drop by, the Iowa City Public Library might just be able to help. You can't go wrong with anything from Ina Garten, the Barefoot Contessa. A good party is not about the food," says Garten, "it's about the people." Her "Barefoot Contessa Parties!" will ensure that your next party is a fabulous one, regardless of your guest list. Garten offers tips to reduce stress by providing recipes that are make -ahead and uncomplicated as well as ideas on how to make your home welcoming to all. Where do I begin? That's the question we ask when thinking about throwing a party — and for many of us, that's the question we end with, too. The idea of entertaining friends and family in our home sounds fun, but the details —the specifics of planning the party, making the food, and playing hostess can be overwhelming, (and don't forget the fur). Kimberly Kennedy's "The Art and Craft of Entertaining" provides all the information and inspiration you need to plan, organize, and carry out a successful no - stress event. "You're So Invited: panic less, play more, and get your party on" by Cheryl Naijafi had a title that drew me right in. Naijafi inspires hosts to infuse their own personal style, humor and whimsy into any occasion. In "You're So Invited" she shares her fresh approach to entertaining to get you planning your next, or maybe your first party, without fretting or fussing. And if you want to throw caution to the wind, borrow Amy Sedaris's "I Like You." Read it for laughs, but exercise caution in following her advice. Moeve Clark is the Reference and Instruction Coordinator at the Iowa City Public Library. Visit the Library's second floor for a wide selection of books on holiday entertaining or browse our collection at http://catalog. icpL org/. Agenda Item 6H-1 0MUSIC FORTHEMASSES Music is Up -to -Date in Iowa City By Matthew Moyer The Iowa City Public Library (ICPL) made quite a stir last year, launching a digital local music collection. The library took control of its own digital destiny, working out deals with local musicians to host and promote their albums on the li- brary's website, making them freely avail- able for library patrons to download. We checked in with project head John Mett (a longtime LJvideo reviewer) to see how things have progressed. MM: Why did you decide to emphasize digital downloads in your local music collection? JH: As CD sales have declined over the last decade, we've been mulling over the role of libraries in a market mostly based on downloads, and this seemed like one answer. It lets us give local musicians both a little money and some exposure while offering a unique service to users — a win -win. What are the terms of the agreements you make with musicians? We lease the rights to let local users down- load and keep recordings.The lease runs for two years. The downloads are forever, let- ting us avoid [digital rights management], which everybody hates. Our authentica- tion software limits access to locall users, roughly 56,000 people. We typically offer $100 per record, with some exceptions. Our contract is available for any library to use or adapt (tinyurl.com/9cmnc9e). How did you approach the musicians? To explore feasibility, I just asked some of the musicians [with whom I was some- what acquainted]. Initial responses were positive enough to make it clear this could work Firm there, I mostly used Facebook, Myspace, and band websites to message bands or harvest email addresses. What were the initial reactions from the music community? Some musicians got it right away. Others had to be pursued a bit more, nearly to the Matthew Moyer, Reference Librarian, Popular Media Department Jacksonville Public Library, FL. He is a 2012 LJ Mover £v Shaker point of violating my "no begging" policy. Some bands (mostly younger) make a rec- ord and immediately give it away on their website. Other musicians feel like their record- ings are their life's work and wanted to protect them a little more. Not everyone responded, but nobody said no. Once we had the site up and running, it became an easier sell. Sadly, a few higher -profile musicians didn't own the rights to their own re- cordings.They referred me to their record company, which wanted nothing to do with the project. That, of course, makes sense, as this model completely cuts out the record companies. I'm still trying to lease some live shows from some of these people. How long did the project take to launch from the initial proposal? The big delay was getting [Iowa City's] attorney's office to write a usable con- tract. This took about ten months from our initial request for a meeting. Other- wise, it went very quickly. When I ap- proached our director, Su- san Craig, with the idea, I wanted to offer $50 each for about 20 albums. She suggested upping that to $100 per album and get- ting 50 records. Graphic designer Mara Cole came up with a beau- dful logo. James Clark, our webmaster, put it together quickly and is working on an open source version that other libraries can use. What sort of circulation stats have you gotten? Since early June, we've had over 1200 records down- loaded, amounting to more than 14,000 songs. The bulk of that came early, when we had a wave of publicity. The project has a spot on ICPIIs homepage, which helps people discover it. What are the next steps? We're leasing another round ofrecords and should start posting them soon. It should be a little more diverse this time —a chil- dren's record, more punk, some metal, some electronic, some church music, even some bawdy medieval songs. One weak- ness of the first round was that it reflected my own tastes too much, which tend to- ward rock and Americana. I'm hoping to lease a few mote live [performances] and out -of -print records. That keeps us from interfering with an artist's sales of current material and allows us to offer music that's harder to find. It also goes along with the current trend of libraries becoming de facto publishers. After that, who knows? I'm retiring at the end of the year. I expect the library to evaluate the project after it's been around a while and decide what to do with it. It would be nice to see the idea spread, which is the reason we offer the contract and will have an open source version of the software some day. Some libraries have already been in touch. WWW.LIBRARYJOURNALfAM REVIEWS, NEWS, AND MORE NOVEMBER 1, 2R12 1 LIBRARY JOURNAL 1 51 Agenda Item 61-1-2 The Gazette Page 2 B November 4, 2012 Children learn, help environment 2B The Gazette a Sunday, November 41 2012 IOWA T®I�AY t rig I ems' ,I Justin Tamer/Freelance Debbie Dunn, library assistant with Children's Services at the Iowa City Public Library, reads to children Saturday about environmental issues. Agenda Item 6H-3 DAILY Bu CORRslness ournal Tuesday, Nov. 6, 2012 The day's headlines in your inbox by 11 a.m. daily Little Free Libraries co-founder in IC Nov. 7 Little Free Libraries, the tiny repositories of books that have popped up in neighborhoods across the country, encouraging neighbors or passersby to take a book or leave a book, have come to Iowa City and this week, Todd Bel, co-founder of the program, will be in Iowa City, as well, to participate in two events designed to help expand local participation in the project. On Nov. 7, the public is invited to meet with Mr. Bel at 7 p.m. in meeting room A of the Iowa City Public Library, 123 S. Linn St., where he will share information on the history of the project, provide information on how to expand the Little Free Libraries program throughout the Iowa City area, and present the Iowa City UNESCO City of Literature organization with four Little Free Libraries to be installed throughout Johnson County. Details about community partnerships and funding opportunities to help build the program here will also be presented. On Nov. 8, the public will be offered an opportunity to work with Mr. Bel to construct a Little Free Library. The event is scheduled at 6:30 p.m. at the city's Eastside Recycling Education Center, 2401 Scott Blvd. A limited number of official Little Free Library kits will be available for sale for the event for $250. Kits may also be ordered through the Little Free Libraries website at www.littlefreelibraa.org/order.html, but online orders will include an additional $50 shipping fee. At the demonstration on Thursday, Mr. Bol will show how to assemble the kits, and participants can either work along with him, or just watch and learn. Friends of Historic Preservation will also be at the workshop to distribute discount coupons for materials from the Salvage Barn that can be used to construct a Little Free Library. Little libraries sprout across Iowa - The Daily Iowan http://www.dailyiowan.com/2012/11/08/Metro/30790.htm1 THE INDEPENDENT DAILY NEWSPAPER FOR THE UNIVERSITY OF IDWA COMMUNITY SINCE 1868- Agenda Item 61-1-4 The Daily Iowan N E W S P A P E R O N L I N E T E L E V 1 S 1 0 N THURSDAY, NOVEMBER 08, 2012 1 Little libraries sprout across Iowa BY RISHABH R. 1AIN I NOVEMBER 08, 2012 6:30 AM : SHARE/EMAIL THIS RRTIOLE Peculiar little mailbox -sized houses have begun sprouting up in various Iowa City neighborhoods. A closer look inside these structures reveals literary treasures. A fan of free literature can pick up any book from the all-weather little Free libraries now open at many Iowa City locations. And they won't get mad if you don't return the books. Todd Bol, the founder of the project, spoke at the Iowa City Public library Wednesday night, encouraging community members to bombard their neighborhoods with Free Little Libraries. "Plant the seed of literature," he repeatedly told the crowd at the event The project came to Iowa City in February with one little library and has now grown into a movement. Owners of the libraries, called "stewards" in the program, have very deep connections with their structures. One steward said she constructed her little free library with wood from her father's too -year -old barn. John Kenyon, the executive director of Iowa City UNESCO City of Literature, said the idea of bringing little Free Libraries to Iowa City is a big step toward further strengthening the city's literary heritage. Kenyoes office first contacted Bol a year ago, and it has since partnered with Little Free Libraries to bring more book repositories to the city. "The program literally takes free literature and brings it out for the community," he said. "It seemed like the most logical thing for us to get involved with." Iowa City is one of UNESCO's six Cities of Literature in the world. In June, the Iowa City City Council approved funding for nine Free Little Libraries in the city. Lowe's is also sponsoring the initiative by providing free workshops to build the repositories in the beginning of 2013. Bol said the movement — which now spans more than 40 states in United States and even such countries as Pakistan and Afghanistan — began with a mini library in his yard. "The same way as they reacted to puppies, they reacted to the library," he said about his neighbors' reactions. "I was fascinated by that, and we wanted to try it out." Bol said he is confident the number of free little libraries in Iowa will increase exponentially. There are around 50 in Iowa, and both Bol and Kenyon expect nearly 500 more by this time next year. Iowa City Public Library Director Susan Craig said she was delighted when the local City of literature organization presented her with a miniature library last year. "I put it in my yard, and it is gorgeous to look at," she said. "Children were sliding the door of the library the very next day." "You don't need 22 steps or go to college to get a library," cofounder of the program Rick Brooks said. "You just get one, build one, paint one. It's as easy as that." 1 of 1 11/8/2012 11:20 AM Agenda Item 11A Visa Report 02-Nov-12 Fund — Cost Ctr ^- Expend Amount Description 1000 442110 A36050 $108.00 Registration 1000 442110 436050 $100.00 Registration 1000 442110 436050 $90.00 Registration 1000 442110 436080 $76.00 Meals 1000 442110 452010 $219.08 Office Supplies 1000 442110 452010 $214.80 Office Supplies 1000 442110 452010 $23.94 Office Supplies 1000 442140 455010 $60.06 Printing or Graphic Supplies 1000 442110 455090 $92.82 Paper 1000 442110 455090 $64.75 Paper 1000 442110 455090 $30.94 Paper 1000 442110 469210 $7,38 First Aid/Safety Supplies 1000 442110 469360 $39.92 Food and Beverages 1000 442110 469360 $29.99 Food and Beverages 1000 442500 469360 $24.75 Food and Beverages 1000 442500 469320 $27.43 Miscellaneous Supplies 1000 442500 469320 $29.35 Miscellaneous Supplies 1000 442140 444080 $54.10 Software Repair & Maintenance Services 1000 442140 4440BO $204.00 Software Repair & Maintenance Services 1000 442400 445140 $556.00 Outside Printing 1000 442300 477020 $36.94 Books (Cat/Circ) 1000 442300 477020 $50.90 Books (Cat/Circ) 1000 442300 477110 $31.07 Music -CD 1000 442300 477110 $45.45 Music -CD 1000 442200 477160 $19.90 Video Recordings - DVDs 1000 442300 477210 $60.96 Non -Fiction Video-DVD 1000 442110 449350 ($4.06) Meals (non -travel) 1000 442500 469320 $53.00 Miscellaneous Supplies 1000 442500 469320 $41,00 Miscellaneous Supplies 1000 442500 469360 $105.45 Food and Beverages 1000 442110 435055 $32.37 Postage and Stamps Grand Total Monday, October 29, 2012 Page 1 of 1 Agenda Item 116-1 f 4J SN sp O W W W II h II O I H u1 In N M In II r II 1 � Ifl ul N ut In II M II 1 H I f� u1 H N ri I O I I m N C H II H II I W II O II I M I I I I I I I 11 W II 11 II II II II II II II u II II II n II I II I � N M 41 U Lx 3 u N < N H N 11. o f ty y�y o W l N E @ A 1 O� CW 1 i ro ro ro w M N 1 AAA 1)LH + U I •rl •r1 M W .� ro k � I aaaxc�h Agenda Item 116-2 N H E [z7 H H £ M ul H O W W N H N M Q H H 0 Q o 41 I M H N w w II n 11 I In to ri l� N II d� II 7q O H M w m 11 t` 11 E I M w M at O In II M II 0i 1 L� ri II O II I I O� N m II II II H II I � to H If1 II O II I I N II W II II II I I I II II II II II II jr II I 1 11 II s 1 � I } I {� I # I I I � O I E � I v I -0 U1 Ci }4 1 y p + A I +J •r{ I q l v m m H w q N u -H N . O ri rd 1 O -rji ri S4 f] U H H I 4L M v] rj Agenda Item 11B-3 4J q O W I 1 W 41 W q U1 N U1 I p W 0) 1 '.7 O N I V Cq H to 1 f M N H � I H - m W W m 0 0 C1 1 H 1 W Al w H E. O 1 Q I 0 W H O H w HUh W W a N x P] H 1 I I o I W I (� I m U U .ryy{ 11 r S4 A a ri W Ul Ul N H w w m U -ri -.i O -ri H k a w M m z In m N � M M M H d1 M Ln H 0 1 0 M N I M 0 w I 1p m I W cp 0 1 d1 o N I N In I In In r I N . I r �o I r4 ul I Itl dl r I N d1 0 l u7 1f1 I Ifl O O 1 H 91 M I N I M I"i I yl I ri I I I I I 1 f I I I 1 I I I 1 1 N N W N H U uy UU H ?O N 1 41 m w m w w rn N a° q Qj 3 O W N 14 Itl W a UU FOi � a a a Pi G b 3 rt 41 F l4 W H O Fq N W fd 14 -D 41 u w Pi 0 w 11 m U1 a rA q N w 4J ki r� H 41 H Agenda Item 11B-4 M N W H [A M H E W n $ H q � rA 0 0 H W M N A H � q o 0A E q H W U W H a r W H N 0 0 W lJ I P I G I N I N II cM II � I I II II 1 r m 11 h II Ln H H 1 O I I I II � II I I II H II p OII I I I I I II II 11 It II II II II II II I II II JJ I yJ i R (u � w 0 W 4J F pN.I !a 1 ?I A i a q I rpzo� I I I ri N I x # I I i i # as as h Agenda Item 116-5 4J W I I I H I H 1 qq I H M I 7- W H o W z H I w u w ° y I n I j q In H H o Q I o I H O Opq o w I x a H M w a F w V W U Q I it 1 I R I W I .N I Q I I w I O I I � I I H > [0 w C M 0 N 0 O] lO 111 If1 h h 01 to M ul r dl l0 01 W !I1 O Ol O l0 ltl H N N a� m A-1 N N U 18 $ lU W U1 H N N k rtbi O 0O E W m svc A m v SOI A A A a w 74 S O rt r k R a a H v C U O .i H a w w m m O ri H r�i H 14 >N SI N N � W ° 41 o W H cn N [fin H 0 R N N W W U b7� N W v w G m � 4J w 0 Agenda Item 11B-6 I I m n r I I I N I II W II I I Q1 II � II r I I I I 1 H I O II 1 I I I II � II 11 H I I I II O 1 1 I I I II cp II II II I I 1 1 I I II II II II 1 I I II I # I # H I # H I # I # H El O F m zQz rl i a r1 I q F o I I m �7 ri U I a Q U] ri I H O I q q I rk o I w 0 O O I W q I W O P+ H I E W FC WM H 4v7 W a x 1 H "U w Ul (0 1 N 1 }4 1 H R I 16 N 1 Fj rl I Q I r-I H W I A O I O) I (d t6 0 N Agenda Item 1113-7 ui m N M N H H O r 0 1 41 h 0 0 0 0 0 0 0 0 0 r h O m 0 0 N 4 CL I d1 0 01 M H N O H I N N m 0 0 H O I11 0 O O O O O 0 N O O M h m h N I M It1 m N N H m ID lP N O m �. 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F Q' u> O x I�-77 a p p 131 W H H H W F E O �W7 O O OW I x 0.1 W H x I� W 0 H U P; H O O FC P: P; 0 A 1-7 a !4 >4 O H EH H 0: H 9 FFF-HHI x' q q W W aa���rpwxu��[x�oF.u7u�awwgay�7iow �r �Pxlzo�ozzo N RG a° Ox 'J FC w H 1.7 P w H �C FC 0� °a W H o W M M (q W U u u u g w w U' C7 M H H H .7 £ H z w z H 3k 1 d1 to H 117 N w W M M W o N N d1 M d1 W In w O r w N W W N O 10 H r O N X 1 W d1 r W r W W d1 h h M W 01 l0 W W 01 W M w W M w W M w O w O w r o N U I r M O h O r M M O O h O h M O O h O M M O r M O t` M w M W M M W H al I h W W r W r W W W W r W h W W W h W W W W h W W r W r W r W W h H u l r r h r r r r r r h h h h h h h h r h r r r r r h r cr r r r h M O H W ul H q� al H p r Agenda Item 11B-11 r4 u W x u 0 E+ H E. H W H a � M w m W o z� a £ M F W H Ual Q N H W G1 O H o H H W q w o >4 H q E y q O W OH w x a H W 5 a H x W > P+ H H a H a W P7 a H E W Q w Agenda Item 11B-12 v tr M a O M N 1 0 M I 0 I y II 1 I 0 0 h M M I M I III II 1 I H H N 1 If7 I 01 I O1 I u I Ifl II I 01 VI o I M H I r1 I III II yl. I t` to H 1 W M I M I t` II C 1 CII I !n I I I!) II I I 1 I I I I I I I I I 1 I 1 1 I I I I I I I I 1 I I II I I I II I I N N I II II I I U] V] I N N 1 U U C C I (d N I C C x I „ .� w (� u rd w W 0 12 a E 4J I H -H a N a 1 b n H H as H U 1 a 1q� rl 9x .U{ la L M U) I [ W q R 4El a V o C C rtl t4 i 6 E N E W fA O a £W H H vN£ q i C yy�, O a F� rNi W N M Ca O W w w N W H W 1 -rH ° CIS N q pl o I w w 41 u H q N 0 0 EI W E1 q 0 [sxz7 W H w 7 a I w P] > E. H H I 7 H 0 � W r I w I I H SI I H 'Od I W C 1 q N I I w m I z z w H H W x a w o W U U q 0 0 H o z a © o U UJ ❑J y N M X U yq u y o o o M rHi a M �v 00 N H H a rOi to u I N A o n n Lori 1 SC R + * 4 ro r s(Is R 1 � O 0 r-7 H Agenda Item 11B-13 ai m r6 0 0 o I o t o II W I o vl M I m I m 1 w m m I I In I I I In 11 I (V c„ m I N I Ifl II i? I cP I I!1 t Itl II 77q i I 1 I 1 I 11 O I I r II KkC I 1 1 I I I I I 1 I I II I II I I I I I I 1 1 1 I I I II I I I I I I U I tr x b U x U z 0 I w .J 1 N 4J I m ry Hz� ux H H U I U a M R1 1 W N O 0 W U ££ O y ti g N r C H H rt W H n W O H i H In o N r b A W o W 1 E N A r W F H O N H I w x a I E W W I 1p� x H '`WV. I N HH ^z a E. H U 0 N U W > ca z a w w w x w co H w O a o I m u W F W I m q p H I m i 0 Ul 7 I0tp CFwC zHz O H I W pq a N v ri I U rd N O m m T H cq o n N M A A H Sa a w sl rt W A 0 H a H pI H a w Agenda Item 11B-14 hi u x U z F �z� H W H W U1 U] o �ZF7 N H £ M OH U] a N M o V o q H o AHOH a o w x a E W (r� w G H x M 7 E+ H H a F ce Ury W N w H F a 1 1 I I I I O O O O M M h I M N I N I M II N N O O M M M I dl 0 1 0 1 II • h h 0 0 <N 1 I lq I h l h I II I N' II O O O O H H 1i I d1 h I h I N I H H I M 1 I I H I I I 1 H 1 W. II I II I II I 11 I I I I I 1 1 1 I I l II I I I I I II II II z z z z [Orr �0 O O U U p p 'J u 0 O O W PH H a Hl H H H H N a 4 0 0 0 U H w aO O YI H H H H H H W W u u u u 11 E1 I � I ',G I H W u 1 w O I H C1 ] U U I W W 10 I w' w' O I H u o z o w w N VI H tn pq (� 1 C H H H H W r.� .3 U U r, w H H$ O X U 1 0 Opn N aJ 0 117 Ot III O1 u) HH ,[ I v O O O O O O U w U k O + R U U7 M z H O W W W a W z W N U M LO Agenda Item 118-15 a) m ro a x U W x u z H E-+ E rJ2H z H r-I a w H O o �z7 a £ V) E V1 Q N {P5 H woHi H w o Q >4 H El z Q O W OH m x a H W a H x W ✓ E H H ] H U 0 FC w N W H H H A G� i )+ b v M JJ In #k 1 (1) U I u ro f7 m M w .a 0 O o 0 0 p I D C H O p I W I II 0 0 0 0 0 1 0 M OI � 61 0 o I N I N II O In i[I N III I I� ri N ro r1 O I LD I to I 0 1+1 N l0 N I � t` It) En N O 1 0 I III II 1f1 ri r'I H I 01 H I (�1 I N I II H II I 1 1 II 1 I 1 I 1 I I II 1 I I I I 1 II 1 Il I II I I I II If 11 0 U U D S U) U] u7 H H � H oGomH 0°,il m s, N 0 N JJ a) U U U U W H w .� 14 qw u\u 4Ja N w N W g W u u u Intl �a) Q E -tl H 41 N ?I r-I N a7 a1 rl 4J 4 ro x 41 0 0 0 41 4J 0 rJ 0 4u 0 0 0 0 0 0 O O O £ 0 H M w Pq Q E O U M In W W E W EA 9 U W [n w H w z o o a a w O O w �a w m m o o ppp� Q Q W d F an LL IV. '7.1 Lk LN z N ra Pz4 U F �El � FCC I.7W ,sW� ,sw Np a) 7• U w O W> 3 MMH Y m a) m U H M O N to H O H w dl w m w m o m F4 o w w (A o q O O O w O a) o h o P Iq ro m w w n m 41 o r m r w N H H H H ri O ri rl H H a) In P h I> P P O P P P G` JJ w s r �ry ti m J O E Agenda Item 11B-16 x U x U H H H H 'n z • H� W m [n o H N 0 W H N W W O H V o H W q W o >+ H q H q O Z OH ogwx H W 1-4 pq rryr w w H x H H F a F a w a H F W q m l (p I m n I N I N I N II I I I 01 1 01 I I m II u I N I jJ I ri I H I H II q I I I II I I 1 I I I I I I II I II I I I I 1 1 I I 1 I I a II I II I II I II II I O 1 � U I R1 U1 I v I q I N r-I rd rd in 1 v ri r{ 1 F4 � rd ro 41 I fd 0 I h F t I I I I 1 I N it I H rzi I H {y I U � i W I (n W a I a y J F .H H I > 5 u I a o I H X h Ln U n ro + rj r H H N lz h H Agenda Item 11B-17 I � � 1 � 1 I 0 1 H O x u W x u z a W o x .+ H 4J N a E E H H W H U co q H 0 �a z W O � W H cil q N H W O H ul o H W q W o � H q E q z OH O W m x a E W y� a r-C W �Nt W > F H H a E+0 U FC w N P] a H it H d W t7 q W 5 M M H q� W H a 1 dW i � 1 i 1