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HomeMy WebLinkAbout2002-08-20 Resolution 08~20-02 Prepared by Marian K. Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 02-259 RESOLUTION TO ISSUE CIGARE'I-DE PERMITS WHEREAS, the following firms and persons have made application and paid the mulct tax required by law for the sale of cigarettes, therefore BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes: Hy-Vee, Inc. dba Hy-Vee Gas #1 Passed and approved this £0th day of __ __ Approved by CIT'f~LERK ' City Attorney's Office It was moved by 8'Brmne]l and seconded by 6hampion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: × Champion X Kanner X Lehman X O'Donnell X Pfab × Vanderhoef X Wilburn RESOLUTION NO. 02-260 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CiTY COUNCIL OF 10WA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid beer, liquor, or wine license/permit, to wit: Iowa City Fall Fun Festival 2120 Rochester Avenue It was moved by 0'Donq¢ll and seconded by Champion that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X __ Kanner X Lehman X O'Donnell X Pfab X -- Vanderhoef X Wilburn Passed and approved this 20th day of Au,qust ...~.~~//,20~02--~ {~;oved by CIT'~ CLERK City Attorney's Office 08-20-02 3e, Prepared by: Andrew Chappel[, Assistant County Attorney, P.O. Box 2450, Iowa City, iA 52244, 319.339.6100 RESOLUTION NO. 02-261 RESOLUTION FIXING TIME, DATE AND PLACE FOR HEARING ON PROPOSED CiVIL PENALTY OF $300.00 AGA1NST K-MART. WHEREAS, it is alleged an employee of K~Mart, 901 Hollywood Blvd., was convicted/pled guilty in Johnson County District Court, of violating Iowa Code § 453A.2(1); and WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of $300.00 as a result of its employee being convicted of or pleading guilty to a violation of Iowa Code § 453A.2(1), after a hearing and proper notice; and WHEREAS, the City of Iowa City City Council is advised and does believe that a hearing should be fixed for the l0th day of September, 2002, at 7:00 p.m. at Emma J. Harvat Hall in the City of Iowa City Civic Center, 410 East Washington Street, Iowa City, Iowa 52240 for the purpose of considering whether a civil penalty in the amount of $300.00 should be assessed against K-Mart pursuant to Iowa Code § 453A.22(2). NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY COUNCIL that the City Council conduct a hearing on the l0th day of September, 2002, at 7:00 p.m. at Emma J. Harvat Hall in the City of Iowa City Civic Center, 410 East Washington Street, Iowa City, Iowa 52240 for the purpose of considering whether a civil penalty in the amount of $300.00 should be assessed against K-Mart pursuant to Iowa Code § 453A.22(2). BE IT FURTHER RESOLVED, that the City Clerk is hereby directed to provide the retail cigarette permit holder with no less than 10 days' notice of the hearing by mailing a copy of this Resolution to the permit holder's place of business as it appears on the application for a retail cigarette permit. PASSED AND APPROVED: August 20, 2002 City~glerk, City of Iowa City Resolution No. 02-261 Page 2 It was moved by 0 ' Donne] ] and seconded by ChamD~ on the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab × Vanderhoef X Wilburn aug,_,~t 20 ,2002 The City Council of Iowa City, Iowa, met in regular session, in the Emma J. Harvat Hall, Civic Center, Iowa City, Iowa, at 7:00 o'clock P.M., on the above date. There were present Mayor Lehman , in the chair, and the following named Council Members: Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef, Wilburn Absent: None -2- Council Member 0'Donnel 1 introduced the following Resolution entitled "RESOLUTION FIXING DATE FOR A MEET1NG ON THE PROPOSITION OF THE IS SUANCE OF NOT TO EXCEED $10,000,000 WATER REVENUE BONDS OF IOWA CITY, IOWA, AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF," and moved that the same be adopted. Council Member Champi on seconded the motion to adopt. The roll was called and the vote was, AYES: Champion, Kanner, Lehman, O'Donnell, Pfab, Vanderhoef, Wilburn NAYS: None Whereupon, the Mayor declared the resolution duly adopted as follows: Res. No. 02-262 RESOLUTION FIXING DATE FOR A MEETING ON THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $10,000,000 WATER REVENUE BONDS OF IOWA CITY, IOWA AND PROVIDING FOR PUBLICATION OF NOTICE THEREOF WHEREAS, the City of lowa City, Iowa, is in need of funds to carry out the purpose hereinafter described; and, it is deemed necessary and advisable that said City should issue Water Revenue Bonds to the amount of not to exceed $10,000,000, as authorized by Section 384,83, of the City Code of Iowa, for the purpose of providing funds to pay costs thereof; and WHEREAS, before said bonds may be issued, it is necessary to comply with the provisions of said Code, and to publish a notice of the proposal to issue such bonds and of the time and place of the meeting at which it is proposed to take action for the issuance of the bonds and to receive oral and/or written objections from any resident or property owner of said City tu such action; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIl, OF TI CITY OF IOWA CITY, IOWA: -3- Section 1. That this goveming body meet in the Emma J. Harvat Hall, Civic Center at Iowa City, Iowa, at 7:00 o'clock P~.M., on the 10th dayof _September ,2002, for the purpose of taking action on the matter of the issuance of not to exceed $10,000,000 Water Revenue Bonds of said City, the proceeds of which bonds will be used to provide funds to pay costs of extending, improving and equipping the water utility of the City, including improvements and extensions to the municipal water treatment plant and system and improvements set forth in the City's capital improvement plan. Section 2. That this Resolution be and does hereby serve as a declaration of official intent under Treasury Regulation 1.150-2, because the City reasonably expects to reimburse with the proceeds of the Bonds, all or a portion of original expenditures incurred in connection with the above purpose. Section 3. That the Clerk is hereby directed to cause at least one publication to be made of a notice of said meeting, in a legal newspaper, printed wholly in the English language, published at least once weekly, and having general circulation in said City, said publication to be not less than four clear days nor more than twenty days before the date of said public meeting on the issuance of said bonds. Section 4. The notice of the proposed action to issue said bonds shall be in substantially the following form: -4- NOTICE OF MEETING OF THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, ON THE MATTER OF THE PROPOSED ISSUANCE OF NOT TO EXCEED $10,000,000 WATER REVENUE BONDS OF SAID CITY, AND THE HEARING ON THE ISSUANCE THEREOF PUBLIC NOTICE is hereby given that the City Council of the City of Iowa City, Iowa, will hold a public hearing on the 10th day of September, 2002, at 7:00 o'clock P..M., in the Emma J. Harvat Hall, Civic Center, in Iowa City, Iowa, at which meeting the City Council proposes to take additional action for the issuance of not to exceed $10,000,000 Water Revenue Bonds of said City. Said bonds will not constitute general obligations or be payable in any manner by taxation, but will be payable from and secured by the net revenues of the Municipal Water Utility. Said bonds are proposed to be issued for the purpose of paying costs of extending, improving and equipping the water utility of the City, including improvements and extensions to the municipal water treatment plant and system and improvements set forth in the City's capital improvement plan. At the above meeting oral or written objections from any resident or property owner of said City to the above action shall be received. After all objections have been received and considered, the Council will at said meeting or at any adjoumment thereof, take additional action for the issuance of said bonds or will abandon the proposal to issue said bonds. This notice is given by order of said goveming body as provided by Section 384.83 of the City Code of Iowa. Dated this 26th day of August, 2002. Marian K. Karr City Clerk of Iowa City, Iowa (End of Notice) PASSED AND APPROVED this 20th day of Au§ust 2002. ATTEST: ~ity~erk ' DCORSBIE\330985\I \10714 076 -6- CIG-3 9/91 CERTIFICATE STATE OF IOWA ) ) sS COUNTY OF JOHNSON ) I, the undersigned City Clerk of Iowa City, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 21st day of August_ ,2002. City ~terk, Ioxva City, Iowa Prepared by: Doug Boothroy, HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5121 RESOLUTION NO. 02-263 RESOLUTION OF INTENT TO CONVEY A SINGLE-FAMILY HOME LOCATED AT 1821 B STREET AND SE'I=I'ING A PUBLIC HEARING FOR SEPTEMBER 10, 2002. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority; and WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No. 93-255 proving the Section 5H Implementing Agreement for the conversion of public housing to private ownership, also known as the Tenant to Ownership Program; and WHEREAS, under this agreement the proceeds from such sales must be used to expand affordable housing opportunities in Iowa City; and WHEREAS, the Iowa City Housing Authority owns a single-family home located at 1821 B Street, Iowa City; and WHEREAS, the City has received an offer to purchase 1821 B Street for the principal value of $210,000 which is the appraised value of the property; and WHEREAS, this sale will provide the opportunity for Iow-income persons with disabilities to obtain ownership of a home specifically designed to meet their needs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council does hereby declare its intent to convey a single-family home located at 1821 B Street, Iowa City, Iowa also known as Lot 6, Block 39, east Iowa City, for the sum of $210,000. 2. A public hearing on said proposal should be and is hereby set for September 10, 2002 at 7 p.m. in the Emma J. Harvat Hall of the Civic Center, 410 E. Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law. Passed and approved this 20th dayof Augu 20 02 Approve.~d.,by ClT'C'CLERK City Attorney's Office hiSadm/res/1821 b streat,doc Resolution No. 02-263 Page 2 It was moved by 0' Donnel 1 and seconded by Champ'ion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman × O'Donnell X Pfab X Vanderhoef X Wilburn Prepared by: Susan Dulek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 02-264 RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME LOCATED AT 3410 SHAMROCK DRIVE TO THE TENANT AND SETTING A PUBLIC HEARING FOR SEPTEMBER 10, 2002. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority; and WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No. 93-255 approving the Section 5(h) implementing agreement for the conversion of public housing to private ownership, also known as the Tenant-to-Ownership Program; and WHEREAS, the Iowa City Housing Authority owns a single family home located at 3410 Shamrock Drive, Iowa City; and WHEREAS, the tenant at 3410 Shamrock Drive has offered to purchase this home for the principal sum of $124,000, which is the appraised value of the property; and WHEREAS, this sale would provide the opportunity for a Iow-income family to obtain ownership of their own home; and WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase of the home. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. The City Council does hereby declare its intent to convey a single family home located at 3410 Shamrock Drive, Iowa City, Iowa, also known as Lot 449 in Part Eleven Court Hill, to the tenant for the sum of $124,000.00. 2. A public hearing on said proposal should be and is hereby set for September 10, 2002, at 7:00 p.m. in the Council Chambers of the Civic Center, 410 East Washington Street, Iowa City, Iowa, and that the City Clerk should be and is hereby directed to cause notice of the public hearing to be published as provided by law. Passed and approved this 20th day of Au,qust/~//.p~/2~02.~_/~ ClTY~,LERK City Attorney's Office Resolution No. 02-264 Page 2 It was moved by 0'Donne11 and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X . Champion X . Kanner ~( Lehman X O'Donnell X Pfab X Vanderhoef × Wilburn 08-20-02 3e Prepared by: Susan Durek, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 02-265 RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME LOCATED AT 244 AMHURST STREET TO A PUBLIC HOUSING PROGRAM TENANT AND SETTING A PUBLIC HEARING FOR SEPTEMBER 10, 2002, WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority; and WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No. 93-255 approving the Section 5(h) implementing agreement for the conversion of public housing to private ownership, also known as the Tenant-to-Ownership Program; and WHEREAS, the Iowa City Housing Authority owns a single family home located at 244 Amhurst Street, Iowa City; and WHEREAS, a public housing program tenant has offered to purchase the home at 244 Amhurst Street for the principal sum of $120,000, which is the appraised value of the property; and WHEREAS, this sale would provide the opportunity for a Iow-income family to obtain ownership of their own home; and WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase of the home. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. The City Council does hereby declare its intent to convey a single family home located at 244 Amhurst Street, Iowa City, Iowa, also known as Lot 264 in Oak Woods Addition, Part Six, to a public housing program tenant for the sum of $120,000.00. 2. A public hearing on said proposal should be and is hereby set for September 10, 2002, at 7:00 p.m. in the Council Chambers of the Civic Center, 410 East Washington Street, Iowa City, Iowa, and that the City Clerk should be and is hereby directed to cause notice of the public hearing to be published as provided by law. Passed and approved this 20th day of August 2002. Approved by CITY~RK Cit~ At~Yn&y~' Office Resolution No. 02-265 Page 2 It was moved by 0'Donne] ] and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn 08-20-02 Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 02-266 RESOLUTION OF INTENT TO CONVEY A SINGLE FAMILY HOME LOCATED AT 2409 ASTER AVENUE AND SETTING A PUBLIC HEARING FOR SEPTEMBER 10, 2002. WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority; and WHEREAS, on September 14, 1993, the City Council considered and passed Resolution No. 93-255 approving the Section 5(h) Implementing Agreement for the conversion of public housing to private ownership, also known as the Tenant-to-Ownership Program; and WHEREAS, under this agreement the proceeds from such sales must be used to expand affordable housing opportunities in Iowa City; and WHEREAS, the proceeds from such sales are used to provide affordable housing under the City's Affordable Dream Home Program ("ADHOP"); and WHEREAS, the Iowa City Housing Authority owns a single family home located at 2409 Aster Avenue, Iowa City; and WHEREAS, the City has received an offer, to purchase 2409 Aster Avenue for the principal sum of $95,000, which is the appraised value of the property; and WHEREAS, this sale would provide the opportunity for a Iow-income family to obtain ownership of their own home; and WHEREAS, this sale is conditioned on the family securing adequate financing for the purchase of the home. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. The City Council does hereby declare its intent to convey a single family home located at 2409 Aster Avenue, Iowa City, Iowa, also known as Lot 2, Whispering Meadows Subdivision Part One, for the sum of $95,000. Resolution No. 02-266 Page 2 2. A public hearing on said proposal should be and is hereby set for September 10, 2002, at 7:00 p.m. in Emma J. Harvat Hall of the Civic Center, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law. It was moved by 0'Donne] l and seconded by £hampion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn Passed and approved this ;~0th day of Auqus]~-,~ ,2002. ATTEST: ~'~'~,~..~.~ CITY'CLERK Approved bY C~t~'/~ffor~'~y's-'~ffice~'~ 08-20-02 3f(1) Prepared by: Marilyn Kriz, Parks &Rec. Division, 410 E. Washington St., Iowa City, IA 52240, 356-5110 RESOLUTION NO. 02-267 RESOLUTION ACCEPTING THE WORK FOR THE CONSTRUCTION OF THE RIVERSIDE FESTIVAL STAGE SEATING PROJECT WHEREAS, the Parks and Recreation Department has recommended that the work for the construction of the Riverside Festival Stage Seating Project, as included in a contract between the City of Iowa City and the All American Concrete Company of West Liberty, dated September 25, 2001, be accepted; and WHEREAS, the performance and payment bond has been flied in the City Clerk's office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. M~,YOR Approved by CITY-CLERK City Attorney'S Office It was moved by 0'Donne1 '[ ._ and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X ©'Donnell X Pfab × Vanderhoef × Wilburn parksrec\res\appstageseat~ng doc Prepared by: Ron Knoche, Sr. Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5138 RESOLUTION NO. 02-268 RESOLUTION ACCEPTING THE WORK FOR THE HIGHWAY 1 AND SUNSET STREET INTERSECTION IMPROVEMENTS PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the Highway 1 and Sunset Street Intersection Improvements Project, as included in a contract between the City of Iowa City and Streb Construction Company of Iowa City, Iowa, dated July 12, 2002, be accepted; and WHEREAS, the performance and payment bond has been filed in the City Clerk's office. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 20th day of Au t ,20 02 Approved by (~ IT"~-(~ LE R K C~y A~t t o~n e 'y ' ~"JO f f i"b'~ Itwas moved by 0'Donne11 and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman ~ O'Donnell X Pfab X Vanderhoef × Wilburn ENGINEER'S REPORT August 12, 2002 Honorable Mayor and City Council Iowa City, Iowa Re: Highway 1 and Sunset Street Intersection Improvements Project Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the Highway 1 and Sunset Street Intersection Improvements Project has been completed by Streb Construction Company, Inc. of Iowa City, Iowa in substantial accordance with the plans and specifications prepared by the Iowa City Engineering Division of Iowa City, Iowa. The final contract price is $52,265.58. I recommend that the City of Iowa City accept the above-referenced improvements. Sincerel~y, . _// Charles J. Scdmadeke, P.E. Public Works Director Prepared by: Marilyn Kriz, Parks & Rec. Division, 410 E. Washington St., Iowa City, IA 52240, 356-5110 RESOLUTION NO. 02-269 RESOLUTION ACCEPTING THE DEDICATION OF OUTLOT N TO THE CITY OF IOWA CITY AS PLATTED IN WINDSOR RIDGE PART NINE, IOWA CITY, IOWA AND DECLARING THE AREA OPEN FOR PUBLIC USE WHEREAS, the developer's agreement for Windsor Ridge Part Nine contemplated the dedication of Outlot N to the City of Iowa City for public use upon completion of construction of 90% of the lots surrounding the outlot, installation of ADA compliant walkways, landscaping and groundcover within the area, and completion of public improvements for Part Nine and the storm water detention facilities located in Pads One, Two, Three and Six; and WHEREAS, these requirements have now been fulfilled by the developer; and WHEREAS, the Director of the Parks and Recreation Department now recommends acceptance of the dedication as being in the public interest; and WHEREAS, it is in the public interest to provide public open space and other public recreational amenities within the City, and the acceptance of Outlot N, Windsor Ridge, is in the public interest as it will allow the area to be used by the public for this purpose. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council of Iowa City, Iowa finds it is in the public interest to accept the dedication of Outlot N, Windsor Ridge Part Nine, and the same is hereby accepted by the City of Iowa City, Iowa and the area is hereby declared open for public use. _ par~srec\res/outlotn doc Resolution No. 02-269 Page 2 It was moved by 0'Donne11 and seconded by Champ'ion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion ~ Kanner --'--X-- Lehman × O'Donnell X Pfab X Vanderhoef ~ Wilburn Prepared by: Liz Osborne, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246 RESOLUTION NO. 02-270 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING FOUR MORTGAGES FOR THE PROPERTY LOCATED AT 2316 HOLLYVVOOD BOULEVARD, IOWA CITY, IOWA. WHEREAS, on October 16, 2000, the owner of 2316 Hollywood Boulevard executed two Mortgages in the amount of $10,938 and $1,930; and WHEREAS, on July 16, 2001, the owner executed two more Modgages in the amount of $2,420 and $427; and WHEREAS, the loans were paid off on July 22, 2002; and WHEREAS, it is the City of Iowa City's responsibility to release this lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located 2316 Hollywood Boulevard, Iowa City, Iowa from the Mortgages recorded on October 20, 2000, Book 3012, Page 636 through Page 647 and from the Mortgages recorded on July 17, 2001, Book 3044, Page 365 through Page 376 of the Johnson County Recorder's Office. Passed and approved this 20th day of August ,20 02 Approved by ClTY'E;LERK City Attorney's Office It was moved by 0'Donne'll and seconded by Champ1 on the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman × O'Donnell X __ Pfab X Vanderhoef __ × Wilburn ppdrehab/res/2316hoHy~vd doc Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 2316 Hollywood Boulevard, Iowa City, Iowa, and legally described as follows: Lot 14, Block 3, Fair Meadows Addition Second Unit to Iowa City, Iowa, according to the plat thereof. from an obligation of the owner, Nancy L Young, to the City of Iowa City in the total amount of $15,715 represented by two Mortgages recorded on October 20, 2000, Book 3012, Page 636 through Page 647 and from two more Mortgages recorded on July 17, 2001, Book 3044, Page 365 through Page 376 of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby relea.,se~ from any liens or clouds upon title to the above property by reason of said prior recorded ment. Approved by CITY'CLERK Ci{-~; ,~t-torne'~'~; Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this ¢c~ day of -/2t~C,.,,.S-T , A.D. 20 0,-%. , before me, the under- signed, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. ~-,¢?z~ , adopted by the City Council on the o/o day ~ ~ , 20 ~ and that the said Ernest W. Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for Johnson County, Iowa E~--Tc SONDRAE FORT ~l ommission Number 159791 ~.~ll ..~.~__ O~ 7sO11My Commission Expires Prepared by: Liz Osborne, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246 RESOLUTION NO. 02-271 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A TERMS AND CONDITIONS, A PROMISSORY NOTE, AND A MORTGAGE FOR THE PROPERTY LOCATED AT 631 NORTH DODGE STREET, IOWA CITY, IOWA. WHEREAS, on March 1, 1990, the property owner of 631 North Dodge Street executed a Terms and Conditions, a Promissory Note and a Mortgage in the form of a Iow interest loan in the amount of $15,300; and WHEREAS, the balance of the loan was paid off on July 31, 2002; and WHEREAS, it is the City of Iowa City's responsibility to re[ease this lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 631 North Dodge Street, Iowa City, Iowa from the Terms and Conditions, the Promissory Note and the Mortgage recorded on March 20, 1990, Book 1112, Page 16 through Page 21 of the Johnson County Recorder's Office. Passed and approved this 20th day of /Au~gu~ ~ ,20~_~./~ ..Cl~Arr, b ~ Approved by CITY CEERK City Attorney's Office It was moved by 0' I)Qf~nel 1 and seconded by Champ1 on the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion × Kanner × Lehman O'Donnell _× X Pfab _ X Vanderhoef X Wilburn ppdret~a b/res/631 nd edge doc Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 631 North Dodge Street, Iowa City, Iowa, and legally described as follows: The east 42 ½ feet of Lot I in Block 31, in Iowa City, Iowa, according to the recorded plat thereof from an obligation of the property owner, JoAnne Conroy, to the City of Iowa City in the total amount of $15,300 represented by a Terms and Conditions, a Promissory Note and a Mortgage recorded on March 20, 1990, Book 1112, Page 16 through Page 21of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded do lent. MAYOR Approved by CIT¢CLERK City Attorney's Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this ,2D day of /~.~,.s,'-F' , A.D. 20 o,=% , before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. ,~.-,~, adopted by the City Council on the ,¢0 day .A~C..~'~'~ , 20 ~o~- and that the said Ernest W. Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for Johnson County, Iowa SONDRAE FORT 08-20-02 3f(6) Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RESOLUTION NO. 02-272 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING TWO MORTGAGES FOR THE PROPERTY LOCATED AT 1335 FIRST AVENUE, IOWA CITY, IOWA, WHEREAS, on September 24, 1997 the property owner of 1335 First Avenue (Lot 5, Sycamore View Subdivision), received a loan in the amount of $13,000 from the City of Iowa City to help finance his acquisition of said property from the City, and said loan was secured by a second mortgage on said property; and WHEREAS, the property has been sold to an income eligible first-time homebuyer and the City will assist said buyer with the financing by providing a second mortgage in the same amount as was provided to the original owner; and WHEREAS, the original property owner's debt to the City was paid off on August 12, 2002 with the sale of the property; and WHEREAS, on September 24, 1997, the property owner also executed a Mortgage through the City's Downpayment Assistance Program for the amount of $2,000; and WHEREAS, the loan was paid off on August 12, 2002; and WHEREAS, these documents created a lien against the property; and WHEREAS, it is the City of Iowa City's responsibility to release this lien, NOW, THEREFORE, BE JT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 1335 First Avenue, Iowa City, Iowa from the two Mortgages recorded on September 25, 1997, Book 2346, Page 267 through Page 275 of the Johnson County Recorder's Office. Passed and approved this 20th dayof August ,2002 Approved by 'CITY CLERK City Atto~n'ey S ©f'fic~ Resolution No. 02-272 Page. 2 It was moved by 0' Donnel 1 and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X . Champion ~( Kanner X . Lehman X O'Donnell X Pfab X . Vanderhoef X Wilburn Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 1335 First Avenue, Iowa City, Iowa, and legally described as follows: Lot 5, Sycamore View, an addition to the City of Iowa City, according to the plat thereof recorded in Book 31, Page 138, plat records of Johnson County, from an obligation of the property owner, Jack A. Klapper, to the City of Iowa City in the total amount of $15,000 represented by two Modgages recorded on September 25, 1997, Book 2346, Page 267 through Page 275 of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded document. Approved by ATTEST: ~/~.~..~ ...~.' CI'f~CLERK City Attorney's Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this ,~,/~ day of ~q.~t..~_s'F- , A.D. 20 b ..%~, before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. ~-27¢ , adopted by the City Council on the ,Cc, day ¢t~tsuCf'20 02- and that the said Ernest W. Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. ppdr~hob/1335¢~rstave doc ¢ ,.~'J My Comm,ssion Expires jk~'T'G 08-20-02 _ 3f(7) Prepared by: Liz Osborne, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246 RESOLUTION NO. 02-273 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A REHABILITATION AGREEMENT, TWO PROMISSORY NOTES AND TWO MORTGAGES FOR THE PROPERTY LOCATED AT 420 EAST JEFFERSON STREET, IOWA CITY, IOWA. WHEREAS, on September 19, 1994, the property owners of 420 East Jefferson Street executed a Rehabilitation Agreement, a Promissory Note and a Mortgage through the City's Rental Rehabilitation Program. The financing was in the form of a ten-year declining balance lien in the amount of $15,366; and WHEREAS, on February 23, 1995, the property owners executed another Promissory Note and Mortgage. The financing was in the form of a ten-year declining balance lien in the amount of $312.78; and WHEREAS, the balance of the Mortgages was paid off; and WHEREAS, it is the City of Iowa City's responsibility to release this lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 420 East Jefferson Street, Iowa City, Iowa from the Rehabilitation Agreement, a Promissory Note and a Mortgage recorded on September 29, 1994, Book 1818, Page 99 through Page 111; and from a Promissory Note and a Mortgage recorded on March 1, 1995, Book 1872, Page 153 through Page 160 of the Johnson County Recorder's Office. Passed and approved this 20th dayof~, Approved by CITY ~LERK ~:ity Att(~rn-ey's Office It was moved by 0'Donne11 and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab × Vanderhoef X Wilburn ppdreha b/res/420jefferson doc Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 420 East Jefferson Street, Iowa City, Iowa, and legally described as follows: The East 15 feet of Lot 6 and the West 25 feet of Lot 7 in Block 46 in Iowa City, Iowa, according to the recorded plat thereof from an obligation of the property owners, Ronald F. Johnson and Kay Radke-Johnson, to the City of Iowa City in the total amount of $15,678.78 represented by a Rehabilitation Agreement, a Promissory Note and a Mortgage recorded on September 29, 1994, Book 1818, Page 99 through Page 111; and from a Promissory Note and Mortgage recorded on March 1, 1995, Book 1872, Page 153 through Page 160 of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior record~C/,d/~ume,n~ Approved by cITY'CLERK City Attorney's Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this ,=1~ day of 4~.c,.c.c,.,~?" , A,D. 20 '~g- , before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. og---~?_~, adopted by the City Council on the,2o day /:~l~.~u.s'r- , 20 c~¢" and that the said Ernest W. Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for Johnson County, Iowa ppdrehab~420jeffrel doc ommission Number 159791 My Commission Expires Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, iA 52240 (319)356-5246 RESOLUTION NO. 02-274 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING TVVO STATEMENT OF LIFE LIEN PROMISSORY NOTES AND A MORTGAGE FOR THE PROPERTY LOCATED AT 2124 WESTERN ROAD, IOWA CITY, IOWA. WHEREAS, on October 10, 1988, the property owner of 2124 Western Road executed a Statement of Life Lien Promissory Note through the City's Housing Rehabilitation Program, in the amount of $3,000; and WHEREAS, on November 15, 1989, the property owner executed another Statement of Life Lien Promissory Note in the amount of $1,150; and WHEREAS, on August 21, 1996, the property owner executed a conditional occupancy Mortgage in the amount of $7,480; and WHEREAS, the balance of the City's lien totals $11,630; and WHEREAS, it is necessary that the loans held by the City be consolidated into one Mortgage in order to induce U.S. Bank, Iowa City, Iowa to make a loan to the property owner; and WHEREAS, it is the City of Iowa City's responsibility to release this lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 2124 Western Road, Iowa City, Iowa from the Statement of Life Lien Promissory Note recorded on October 19, 1988, Book 1031, Page 546; and from the Statement of Life Lien Promissory Note recorded on January 12, 1990, Book 1100, Page 100; and from a Mortgage recorded on December 20, 1996, Book 2202, Page 166 through Page 170 of the Johnson County Recorder's Office. Passed and approved this 20th day of Aug~r~ __ _. Approved by ATTEST: '~2~.. '~ ~-r~c ~ CIT'C'CLERK City Attorney's Office ppdrehabhes!2124we$[¢mrd dog Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 2124 Western Road, Iowa City, Iowa, and legally described as follows: Lot Twelve (12), Block Eleven (11), Fair Meadows Addition Fourth Unit, Iowa City, Iowa, according to the recorded plat thereof from an obligation of the property owner, Georgia Nealson, to the City of Iowa City in the total amount of $11,630 represented by a Statement of Life Lien Promissory Note recorded on October 19, 1988, Book 1031, Page 546; and from a Statement of Life Lien recorded on January 12, 1990, Book 1100, Page 100; and from a Mortgage recorded on December 20, 1996, Book 2202, Page 166 through Page 170 of the Johnson County Recorder's Office. This obligation has been consolidated into one new Mortgage and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded document. Approved by ATTEST: ~]~_~,~.~ CITY-CLERK City Attorney's OffiCe STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this ~?,~ day of ~o,.~.~"~- , A.D. 20 ~ , before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. L),9.-¢ ¢~ , adopted by the City Council on the ~ day &~,c-~r, 20 ~,~. and that the said Ernest W. Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for Johnson County, Iowa ppdrehab/2124westernrel doc J~, ~J. ~,lb°mmission Number 1597911 j ~j My Commission Expires J 3f Prepared by: ,410 E. Washington St., Iowa City, IA 52240 (319) 356-__ RESOLUTION NO. 02-275 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO Al-rEST TO THE RELEASE OF LIEN REGARDING A REHABILITATION AGREEMENT, A PROMISSORY NOTE, AND A MORTGAGE FOR THE PROPERTY LOCATED AT 1823 C STREET, IOWA CITY, IOWA. WHEREAS, on February 8, 1994, the property owner of 1823 C Street executed a Rehabilitation Agreement, a Promissory Note, and a Mortgage through the City's Rental Rehabilitation Program. The financing was in the form of a ten-year declining balance lien in the amount of $10,650; and WHEREAS, the balance of the Mortgage was paid off; and WHEREAS, it is the City of Iowa City's responsibility to release this lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 1823 C Street, Iowa City, Iowa from the Rehabilitation Agreement, a Promissory Note, and a Modgage, recorded on February 28, 1994, Book 1710 Page 57 through Page 69 of the Johnson County Recorder's Office. Passed and approved this20th day of August_ ,20 fl? . Approved by CITY"CLERK City Attorney's Office It was moved by 0'Donnell and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn ppdrehab/res/1823 C St doc Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 1823 C Street, Iowa City, Iowa, and legally described as follows: Lot Four (4) in Block Forty (40) in East iowa City, Iowa, according to the recorded plat thereof, except beginning at the Northeast corner of Lot Four (4) in Block Forty (40) in East Iowa City, Iowa, according to the recorded plat thereof, thence southwesterly along the southeasterly line of Lot Four (4) to the southeast corner of said Lot Four (4), thence northwesterly on the southwesterly line of Lot Four (4) to a point equidistant between the southeast corner and the southwest corner, thence northwesterly parallel with the southeasterly line of Lot Four (4) to the northeasterly line of Lot Four (4), thence southeasterly on the northeasterly line to the point of beginning. from an obligation of the property owner, David M. Lubaroff, to the City of Iowa City in the total amount of $10,650 represented by a Rehabilitation Agreement, a Promissory Note and a Modgage recorded on February 28, 1994, Book 1710, Page 57 through Page 69 of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded document. Approved by CITY'CLERK c~y Att6r~ey'~ Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this ~o day of ~.~¢~¢-~-F , A.D. 20 D,A._, before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No.O¢-~'?$adopted by the City Council on the ~O day g' 43~ ~,.(~¢.~F ,20 ~,:P- and that the said Ernest W. Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. ~ SONDRA~ ~'~"~'"-~ ppdrehab/1823Cst (el dOC ~'t~'~[Commission Num~d~mT~ublic in and for Johnson County, Iowa F~I My Commi~ion ~pires ] Prepared by: Lizabeth Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RESOLUTION NO. 02-2'76 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A MORTGAGE FOR THE PROPERTY LOCATED AT 902 BENTON STREET #32, IOWA CITY, IOWA. WHEREAS, on June 4, 1997 the property owner of 902 Benton Street #32, received a loan in the amount of $2,300 through the City's Downpayment Assistance Program; and WHEREAS, the loan was paid offon August 12, 2002; and WHEREAS, this document created a lien against the property; and WHEREAS, it is the City of Iowa City's responsibility to release this lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 902 Benton Street #32, Iowa City, Iowa from the Mortgage recorded on J~nuary 7, 1999, Book 2401, Page 296 through Page 299 of the Johnson County Recorder's Office. Passed and approved this 20th day of 7.,/~ust- ,20 02 Approved by ATTEST: 7..?~2~z~-,r¢ CITY'CLERK City Attorney's Office It was moved by 0'Donne]l and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman × O'Donnell x Pfab _ × Vanderhoef X Wilburn ppd~ehab/res/902benton32 doc Prepared by: Lizabeth Osborne, CD Division, 410 E. Washington St,, Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 902 Benton Street #32, Iowa City, Iowa, and legally described as follows: Unit 902-32, Benton Manor II Condominiums, according to the Declaration thereof recorded in Book 665, Page 370, Miscellaneous Records of Johnson County, Iowa, from an obligation of the property owner. Terri K. Kenyon, to the City of Iowa City in the total amount of $2,300 represented by a Mortgage recorded on January 7, 1999, Book 2401, Page 296 through Page 299 of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds recorded upon title to the above property by reason of said prior /,~_d.~nt~. ,~ /~ TvlAYOR Approved by ATTEST: "~¢,z~¢.~...~¢.~_.: ,~/. '~v..4-~-" ~ CITY'CLERK City Attorney's Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this 020 day of ~¢~,u,~r' , A.D. 20 ~-- , before me, the under- signed, a Notary Public in and for said County, ~n said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. ~o~-,¢7~ , adopted by the City Council on the ~7o day odc jDtu~G,~.$T ,20 O~ and that the said Ernest W. Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for Johnson County, Iowa PpdrehabgO2bentoncel ,doc ~] SONDRAE FORT I~° ~-I Corr, mission Number 159791 · My Cemmission Expires Prepared by: Kumi Morris, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5436 RESOLUTION NO. 02-277 RESOLUTION APPROVING THE EXTERIOR SIGNAGE TO UNIVERSITEES IN THE OLD CAPITOL TOWN CENTER ON CLINTON STREET. WHEREAS, the applicant, Chad Meacham from Sign Productions, Inc. has filed an application for the design approval of the exterior signage of UniversiTees in the Old Capitol Town Center, hereinafter "Project;" and WHEREAS, given that the project consists of new construction on an urban renewal parcel that is subject to Iowa R-14, Title 14, Chapter 4, Article E, entitled "Design Review," of the City Code requiring the Design Review Committee to review and make a recommendation to the City Council regarding the design of the project; and WHEREAS, the design review application for the project, a copy of which is on file in the Public Works Department, Engineering Division, has been reviewed by the Design Review Committee and after a consensus vote has recommended the design of the project be approved; and WHEREAS, the design of the project with the above stated conditions is found to conform with all of the applicable requirements of the Design Review Ordinance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The design of the exterior signage of UniversiTees in the Old Capitol Town Center be approved. 2. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed to certify this resolution; and 3. Upon this approval, necessary permits may be issued for the project upon full compliance with all applicable codes and ordinances. Passed and approved this 20th day of Auqust ,2002. Approved by A'CI'EST:ciTY.CLERK pweng\res\u niversitees doc Resolution No. 02-277 Page 2 It was moved by O'Donnell and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner ~ Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn · Urban Renewal DESIGN REVIEW APPLICATION · Urban Revitalization · City Plaza 1. Preliminary Review ~ Final Review (Check one) 2. Address of Project: (~x_b (7~gtl~L.-f~r/j__ ~ ~( 5. ~ ~ ~ I~ 3. Name of Applicant: ~ ~~¢/~. Phone number:~ Address: J~ ._.~ ~ '~ , City: ~~ State: ~ Zip: ~Wl 4. Name of Property Owner: ~,(~ ~ ~. Phone number:~ Address: ~ ~. [~ ~ City: ~ ~ ~ State: /~ Zip:, 5. Contact Person: ~ ~ Phone number: 6, Project Description: 7. Project Time Schedule: Ten copies of all drawings and written materials must be submitted along with this application, The following requirements must be submitted unless the Design Review Committee staff person has waived submission of any of the requirements (Check all that have been submitted with application): ~<. Site analysis & site plan __ Landscaping plan ~ Building elevations __ Sectional drawings 7( Drawings of proposed signsm __ Lighting plan Additional information (as provided by the applicant): Please reference Title 14, Chapter 4E, of the City Code for details regarding each submittal require- ment. All submittal requirements should follow accepted conventions of drawing namely all drawings should be clearly labeled, scales shown, north arrow on plans, clear and readable lin°work, and should be as clear as possible. Please refer questions to Design Review Committee staff assistant, 356-5044. (1)If project includes signs, applicant must also submit e sign application. Signature ofApplicant:~~~'~ ~ Date: '7['~]0~. I FRONT-LITRACEWAYMOUNTCONFIGURATION ~ Sales Rep (ELECTRO-BIT SLEEVES) Prepared by: Maggie Grosvenor, Hsg. Administrator, 410 E. Washington St., Iowa City, IA 52240 319-356-5407 RESOLUTION NO. 02-278 RESOLUTION APPROVING THE PUBLIC HOUSING ASSESSMENT SYSTEM MANAGEMENT OPERATIONS CERTIFICATION OF THE IOWA CITY HOUSING AUTHORITY FOR FY02. WHEREAS, the Public Housing Assessment System (PHAS) implements 42 U.S.C. §1437d(j) and evaluates the performance of public housing agencies (PHAs) in major areas of management operations; and WHEREAS, the Department of Housing and Urban Development requires formal approval of a written certification showing compliance with federal regulations; and WHEREAS, said written certification is on file in the office of the Housing Administrator; and WHEREAS, it is in the best interest of the City of Iowa City to continue participation in the Public Housing Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, in its capacity as the City of Iowa City Housing Authority that the PHAS Certification be approved. Passed and approved this 201;h day of August. ,20 02 . Approved by CITY'CLERK City Attorney's Office It was moved by 0'Donne11 and seconded by 6harnpion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab ~- Vanderhoef × Wilburn : 51 Prepared by: Robert Miklo, Sr. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 (SUB02-00005) RESOLUTION NO. 02-279 RESOLUTION APPROVING AMENDED PRELIMINARY AND FINAL PLAT OF WILD PRAIRIE ESTATES, PART 4, IOWA CITY, IOWA. WHEREAS, the owner, Kennedy-Hilgenberg Enterprises, filed with the City Clerk the amended preliminary and final plat of Wild Prairie Estates, Part 4, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following-described real estate in Iowa City, Johnson County, Iowa, to wit: Lot "A" of Wild Prairie Estates, Part Three, to Iowa City, Johnson County, Iowa in accordance with the Plat thereof recorded in Plat Book 41, at Page 282 of the Records of the Johnson County Recorder's Office. Said Lot "A" contains 35.86 acres, more or less. WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and recommended that said final plat and subdivision be accepted and approved; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2001) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets, easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute ali legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall recerd the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. (~0955C~ Resolution No. 02-279 Page 2 Passed and approved this 20th dayof August 20 02 Approved by CITY ~ERK Ci It was moved by Pf:b and se~nded by Champion the Resolution be adopted, and upon roll ~11 there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn ,.. City of Iowa City EMORANDU Date: May 31, 2002 To: Plannin§ and Zoning Commission From: RoBort Miklo Re: SUB02-00005 Amended Preliminary Plat and Fina~ Plat of Wild Prairie Estates Part 4 The applicant has amended the final plat to include an additional lot - Lot 93, This additional lot is possible because the Quest utility easement previously dedicated on the plat for Wild Prairie Estates has been reduced in size, This allows sufficient buildable area to add Lot 93. Because Lot 93 did not appear on the previously approved preliminary plat, a revised preliminary plat has been submitted with the new lot shown. Both the preliminary and final plat are in general conformance with the City's subdivision regulations. The City Attorney's office is currently reviewing the legal papers and the Public Works office is currently reviewing the construction documents. Both of these sets of documents must be approved prior to Council consideration of the final plat. Staff recommends approval of the amended preliminary plat and the final plat of Wild Prairie Estates Part 4 subject to staff approval of legal papers and construction documents prior to City Council consideration of the final plat. 1. Revised preliminary plat 2. Revised final plat 3. Previous design prior to addition of lot 93 STAFF REPORT To: Planning and Zoning Commission Prepared by: Robert Miklo item: SUB02-00005 Date: May16, 2002 Wild Prairie Estates Part 4 GENERAL INFORMATION: Applicant: Kennedy-Hilgenberg Enterprises 1811 Dubuque Road Iowa City, IA 52240 Phone: 338-2192 Contact Person: MMS Consultants 1917 S. Gilbert Street Iowa City, IA 52240 Phone: 351-8282 Requested Action: Final plat approval Purp~)se: To create a 24-1ot single family residential subdivision. Location: North of Goldenrod Drive, west of Duck Creek Drive Size: 35.86 acres Existing Land Use and Zoning: Vacant; RS-5 Surrounding Land Use and Zoning: North: Vacant; ID-RS South: Residential; RS-5 School; Public East: Residential; RS-5 West: Residential; RS-5 Comprehensive Plan: Residential, 2-8 dwellings / acre File Date: May 3, 2002 45-Day Limitation Period: June 17, 2002 60-Day Limitation Period: July 2, 2002 BACKGROUND INFORMATION: The preliminary plat of Wild Prairie Estates was approved in November 2001. The applicant, Kennedy-Hilgenberg Enterprises, is now requesting approval of the final plat, which includes 24- lots and one outlot for future development on a total of 35.86 acres. 2 ANALYSIS: The final plat in general conformance with the approved preliminary plat and the City's subdivision regulations. Legal papers and construction drawings have been submitted and are being reviewed by the City Attorney's Office and the Public Works Department. These documents must be approved prior to City Councils consideration of the final plat. Conditional Zoning Agreement: When this property was annexed and rezoned, it was done subject to four conditions. Three of the conditions had to do with the timing of the development of the property with respect to planned improvements to Rohret Road and the westside trunk sewer (both of these projects have been completed). The foudh condition required that all infrastructure costs associated with the development be paid by the developer, including those "out-of-sequence costs usually reimbursed by the City." As per this agreement, the City is not responsible for the over-width paving costs of Wild Prairie Drive or Duck Creek Drive, collector streets, or any over-sized utilities within the development. This should be noted in the legal papers. Water / sewer extension fees: A water main extension fee of $395 per acre will be required for this development. A sanitary sewer tap-on fee at a rate of approximately $700 per acre will also be required. These should be noted in the legal papers. STAFF RECOMMENDATION: Staff recommends that the final plat of Wild Prairie Estates Part 4, a 35.86 acre, 24-1ot single family residential subdivision located north of Goldenrod Ddve and west of Duck Creek Drive, be approved. ATTACHMENTS: 1. Location map 2. Final plat Approved by: Karin Franklin, Director, Department of Plan~ing and Community Development (Amended) Preliminary Plat Wild Prairie Estates, Part Four Iowa City, Iowa 5 HUNTERS RU PARK P SCHOOL PD CITY OF' IOWA C/F{ TE LIMIT~ SITE LOCATION: north end of Wild Prairie Dr. & Goldenrod Dr. SUB02-00005 Final Plat Wild Prairie Es[ales, Par[ Four "A Resubdivision of Lot "A", Ffld Prairie ~tates, Part ~e" Iowa City, Iowa ...... ~Z'~ ..... "'~' ~ ~'~ ~l~ '. % ~ ~ ~ rl?~__ --~,--~- LEGAL DESCRIPTION ................................ ~ ,'/I "RESER~D FOR mmRe DE~LOPMKN~ ' ~ ~ ........................ ,, ~-t ............................. ~-~-~-~-~----~~~ ........... ~--~--~-~ ....... ~ ~ .... ~ ~-_..~%~/ ~/,.+ ,. ~ ~,.,t- ~ ; .~ '1 I I~ II~'~ ~~~'~.[:, .. ,, .. .. ~._'>~ ,~ ~ .., ~.,.: ,~.,.~ ~,,,0,~.~,, ~~ C'~ r* 105 ~,. ~ ....., I,,' Site Grading Plan & Erosion Control Plan and Sensitive Areas Site Plan Wild Prairie Esta[es, Par[ Four Iowa T- Prepared by: Kumi Morris, Eng. Division, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 RESOLUTION NO. 02-280 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE TRANSIT RE-ROOFING PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 2:00 p.m. on the 12th day of September, 2002, or at a ~ater date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Thereafter the bids will be opened by the City Engineer or his designee, and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting, to be held at the Emma J. Harvat Hall, Civic Center, Iowa City, Iowa, at 7:00 p.m. on the 24~h day of September, 2002, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. Passed and approved this 20th day o~, 20 02 Approved by pw~ng\res\transitreroofeppp&s doc 8/O2 Resolution No. 02-280 Page 2 It was moved by Champion and seconded by 0' Donnel 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab × Vanderhoef X Wilburn 6b Prepared by: Eng. Division, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5044 RESOLUTION NO. RESOLUTION ROVING PLANS, SPECIFICATIONS, FORM OF COt TRACT, AND OF COST FOR THE CONSTRUCTION OF TRANSIT IG PROJECT, ESTABLISHING AMOUNT OI SECURITY TO IPANY EACH BID, DIRECTING CITY CL TO PUBLISH FOR BIDS, AND FIXING TIME AND FOR RECEIPT OF BIDS. WHEREAS, notice of public hearin( the plans, specifications, form, estimate of cost for the above-named )lished as required by law, ~ thereon held. NOW, THEREFORE, BE IT THE COUNCIL THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of and of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany bid for the construction of the above- named project shall be in the amount of percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and ~ notice for the receipt of bids for the construction of the above-named in published at least once weekly and having a general in the city. 4. Bids for the above-named project be received b' City of Iowa City, Iowa, at the Office of the City Clerk, at the ( until 2:00 on the 12th day of September, 2002, or at a later date as determined by Director of Public Works or designee, with notice of date and/or time to be Jblished as required by law. Thereafter the bids will be by the City Engineer designee, and thereupon referred to the Council City of Iowa City, Iowa, for upon said bids at its next meeting, to be held at Harvat Hall, Civic ', Iowa, at 7:00 p.m. on the 17~ day 2002, or if said meeting is at the next meeting of the City Council posted by the City Clerk. Passed and ~s dayofMAYORAppro '20ved b.y ' ~ _ CiTY CLERK C'~t~ ~t(~n~y~ Office pwe~g~res~transitremofappp&s.doc 8/02 Prepared by: Ross Spitz, Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 RESOLUTION NO. 02-281 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE HIGHWAY 6 LANDSCAPE IMPROVEMENTS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 10th day of September, 2002, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Thereafter the bids will be opened by the City Engineer or his designee, and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting, to be held at the Emma J. Harvat Hall, Civic Center, Iowa City, Iowa, at 7:00 p.m. on the 10th day of September, 2002, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. Passed and approved this. 20th day of August ,20 02 Approved by CIT'C"CLERK (~ity '/(tto}n~y~ bffi~ ' pwen§\res~wy6imprvappp&s doc 8/02 Resolution No. 02-281 Page 2 It was moved by Pfab and seconded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn Prepared by: Ross Spitz, Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 RESOLUTION NO. RESOLUTION PLANS, SPECIFICATIONS, FORM OF C( TRACT, AND 'IMATE OF COST FOR THE CONSTRUCTION OF HIGHWAY 6 IMPROVEMENTS PROJECT, AMOUNT OF BID :URITY TO ACCOMPANY EACH BID, CITY CLERK TO FOR BIDS, AND AND PLACE FOR : BIDS. WHEREAS, notice of plans, specifications, form c of cost for the above-named Jblished as required by law, ar hearing thereon held. NOW, THEREFORE, BE IT BY THE COUNCIL O CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of and of cost for the above-named project are hereby approved. 2. The amount of bid security to accompan bid for the construction of the above- named project shall be in the percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and ~blish notice for the receipt of bids for the construction of the above-named ect in a published at least once weekly and having a the city. 4. Bids for the above-named to be received by City of Iowa City, Iowa, at the Office of the City Clerk, at the Center, until 10:30 a.m. 10th day of September, 2002, or at a later date as determined by the rector of Public Works or designee, with notice of sai( ater date and/or time to be ;hed as required by law. Thereafter the bids will be by the City Engineer or signee, and thereupon referred to the Council City of Iowa City, Iowa, for action u said bids at its next meeting, to be held Emma J. Harvat Hall, Civic Center, Iowa, at 7:00 p.m. on the 17th day of Se 2002, or if said meeting is cancelled, next meeting of the City Council the~ posted by the City Clerk. Passed and aphis day ofMAYOR 20 CITY CLERK C I{~f'A~tt~r~e~'s O~r fi ~ pwengYes\hw~irn p rvappp&s.doc 8/02 Prepared by: Mitchel T. Behr, Ass't City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 02-282 RESOLUTION AUTHORIZING CONVEYANCE OF 32,710 SQUARE FEET OF VACATED FRONTAGE ROAD RIGHT-OF-WAY ALONG THE FRONTAGE OF 801 HIGHWAY t WEST TO DIANE H. WILLIAMSON WHEREAS, the City Council is considering passage and adoption of an ordinance vacating 32,710 square feet of vacated frontage road right-of-way along the frontage of 801 Highway 1 West; and WHEREAS, the City has received an offer from Diane H. Williamson, owner of adjacent property, for the purchase of said property, subject to a utility easement, in exchange for the combination of her two adjacent parcels of property into one parcel, closure and replacement of the access point from Ruppert Road to said property, and landscaping of the Highway 1 frontage of the property; and WHEREAS, on July 16, 2002, the City Council adopted a resolution declaring its intent to make said conveyance on said terms and conditions; and WHEREAS, following public hearing on the proposed conveyance, City Council finds that the conveyance of the subject property, subject to a utility easement, in exchange for the conditions stated above, is in the public interest. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Upon vacation of the above-described 32,710 square feet of frontage road right-of-way along the frontage of 801 Highway 1 West, Iowa City, Iowa, the Mayor and City Clerk are hereby authorized and directed to execute and accept a written offer from Diane H. Williamson, in a form approved by the City Attorney, to convey said right-of-way property to Diane H. Williamson, subject to a utility easement, upon terms and conditions substantially in compliance with the following: a. Buyer shall be required to incorporate and maintain its two adjacent parcels of real estate into one parcel by recording a plat of survey of auditor's parcel. b. Buyer shall permanently dose the existing access point from Ruppert Road to Buyer's adjacent proper~y and replace it with a new access point approved by the City. c. Buyer shall landscape and thereafter maintain Highway 1 frontage of the property in general compliance with the landscape plan approved by the City. 2. The Mayor and City Clerk are hereby authorized and directed to execute, and the City Attorney is authorized to deliver said offer to Diane H. Williamson. 3. The Mayor and City Clerk are hereby authorized and directed to execute a deed and all other documentation necessary to complete the transaction provided for by said offer, and the City Attorney is authorized to deliver said documents to Diane H. Williamson. Resolution No. 02-282 Page 2 Passed and approved this 20th day of Auqust ,20 02 Approved by CI'PrkCLERK City Attorney's Office It was moved by 0'Donnell and seconded by 6har~pi on the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn mitch/B/carouselmotors~villiamson-re$.doc Prepared by: Mitchel T. Behr, Ass't City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. RES~)LUTION AUTHORIZING CONVEYANCE OF 32,710 SQUARE FEET OF VAC.4,.TED FRONTAGE ROAD RIGHT-OF-WAY ALONG THE FRONTAGE OF 801 HI~,WAY 1 WEST TO DIANE H. WILLIAMSON /~ WHEREAS, the ~ity Council is considering passage and ptio~ of an ordinance vacating 32,710 square feet~of vacated frontage road right-of-way al the frontage of 801 Highway 1 West; and ~ WHEREAS, the received an offer from Diane H. owner of adjacent property, for the purchase of said ~=ct to a utility ease~ in exchange for the combination of her two adjacent parcels ' into one parcel, replacement of the access point from Ruppert Road to said and landscaping the Highway I frontage of the property; and WHEREAS, on July 16, 2002, .3ity Council ado a resolution declaring its intent to make said conveyance on said ;; and WHEREAS, following public hearing conveyance, City Council finds that the conveyance of the subject property, easement, in exchange for the conditions stated above, is in the public interest. NOW, THEREFORE, BE IT RESOLVED CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Mayor and City Clerk are and directed to execute and accept a written offer from Diane H. Willi in approved by the City Attorney, to convey to Diane H. Williamson, to a utility 32,710 square feet of vacated frontage road right-of-way the Highway 1 West, Iowa City, Iowa, upon terms and conditi( the following: a. Buyer shall be requi incorporate and its two adjacent parcels of real estate into one par , recording , of auditor's parcel. b. Buyer shall nently close the existing from Ruppert Road to and replace it with a point approved by the City. Bu and thereafter maintain Highway 1Xf~-ontage of the c. property in general with the landscape plan approved by the City. 2. The Mayor and Clerk are hereby authorized and directed to execute, and the City Attorney is authorized to deliver said offer to Diane H. Williamson. 3. The Mayor and City Clerk are hereby authorized and directed to execute a deed and all other documentation necessary to complete the transaction provided for by said offer, and the City Attorney is authorized to deliver said documents to Diane H. Williamson. Resolution No. Page 2 Passed and approved this day of ,20__ MAYOR ATTEST: 7/'z.~~--'- CITY CLERK ~ Office It was moved by and by the Resolution be adopted, and upon roll call there AYES: ABSENT: Champion Kanner Lehman O'Donnell ~._ Pfab 7~- ~-~,t~V~. ,~du~ ~hOef mitch~B/carouselm/rs~williarnson-res.doc , Prepared by: Karin Franklin, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5232 RESOLUTION NO. RESOLUTION APPROVING THE CALL TO ARTISTS FOR A SCULPTURE AT THE IOWA CITY WATER TREATMENT PLANT SITE, WHEREAS, the City Council's approval of the Water Plant Project included provision for public art at the Water Plant site; and WHEREAS, the City Council has established a Public Art Program since approval of the Water Plant Project; and WHEREAS, funds have been allocated for public art at the Water Plant site; and WHEREAS, the Public Art Advisory Committee has made a recommendation that artists from Iowa be solicited for a sculpture at the Water Plant site; and WHEREAS, the Public Art Advisory Committee has approved the substance of the attached call. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Call to Artists attached hereto for a sculpture at the Iowa City Water Plant Site is hereby approved. Passed and approved this day of ,20__ CITY CLERK ' It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Champion Kanner Lehman O'Donnell Pfab Vanderhoef Wilburn ppdad m/res/pubart~aterplant doc The Public Art Program of the City of Iowa City was established in September Call Ar i 1997. The intention of the Public Art Program is to enhance public spaces, promote Iowa City as a cultural center, and build Iowa City's image as a vital place to live and work. This will be accomplished by the integration and placement of art in public projects and places. The Public Art Program is currently supported by an allocation of $50,000 of public funds per fiscal year. A Public Art Advisory Committee has been appointed to assist in the development and management of this program. The mission of the Public Art Advisory Committee, as stewards of the City of Iowa City, is to enhance the appearance of the city through the selection and integration of art in a public environment. 2002 Membership: Barbara Asch Camillo Charles Felling Sandra Hudson Betsy Klein EmilyWalsh Rick Fosse Terry Trueblood Weatherdance (detail of plaza paving) by Myklebust-Sears, 1999 Iowa C:Jfy Public .Arf Program Projecf Opporfunify Background and Sire Descripfion The City of Iowa City is in the process of completing construction of a $28.6 million water treatment plant on a 230-acre site. As a capstone of this project, the City is interested in placing a sculpture near the entrance to the plant. The proposed sculpture site is approximately 75-100' by 100-150' and is directly in front of the building. The building is faced in limestone and glass. The backdrop of the sculpture site will be large windows through which one can see large, aqua funnel-shaped water treatment equipment. Immediately to the east of the sculpture site will be a small prairie planting garden. The site faces south and is somewhat visible from Interstate 80. The site will be highly visible to employees and visitors to the plant. Future plans for the remaining 230 acres include development of a park which includes constructed wetlands, further prairie plantings, bicycle and pedestrian trails, and a small ampitheater for educational programming. The City is seeking an Iowa artist with experience in creating and fabricating large, outdoor sculptures and site-specific works. This acquisition may consider an existing piece or a commission. The sculpture may be kinetic or static. Our goal is to have a sculpture ready for installation in May 2003, at which time the water plant wilt be formally opened with a public event. Design £onsiderafions/Pro. jecf Goals · A sculpture which fits the setting and the function of the plant and the 230-acre site in terms of materials, size and concept. · A sculpture of adequate mass that retains a sense of grace. · A sculpture that connects visually with the characteristics of water, or interacts with the landscape to convey the essence of water. · A sculpture that is either naturalistic in its rendering or interprets a theme/motif found in nature, or possibly the incorporation of natural and/or found materials. Coil To .6rfids The PublicArt Advisory Gommittee of the City of Iow8 City is issuing an Open Call to Iowa artists for a sculpture to be placed on the site of the iowa City Water Trestment Plant. Pr0jecf Parame|ers · The sculpture should be of sufficient size to work within the space provided. The site is outside, near the entry to the plant. The site is approximately 75' x 100'. The building which will be the back drop for the sculpture is approximately 35' in height and faced with limestone and glass. The setting is park-like or rural and abuts Interstate 80. · Materials and design must be durable. This is an outdoor sculpture. · Maintenance methods must be developed and documented. · Existing pieces will be considered. Projecf Budgef Budget will include design work; fabrication; food, lodging and transportation for the artist; materials; shipping if necessary; installation and any subcontracting. Total budget for the project should not exceed $50,000. Pr0jecf Timeline Ideally, we would like the sculptu re available for installation for the grand opening of the plant in May 2003. However, this date is negotiable. ~eledion Process Submitted materials will be reviewed by the Public Art Advisory Committee and a recommendation of a selected artist made to the City Council. Final selection of the artist is made by the City Council. Deadline for Receipf of ~derials: Friday, October 25, 2002 by 5:00 P.M. Submission aferials A. Artists should submit twelve (12) collated sets of printed submission materials, organized in the specific order as described below. 1. A letter of interest (one page maximum) including any background information that would support the artist's qualifications for this project. It is emphasized that specific proposals are not requested and will not be reviewed at this time. Include public art experience with budget size of past projects. 2. A current professional r6sum6. 3. An annotated slide list including: Number of each slide, name of artist, title of work, date of execution, media, dimensions, descriptive notes where applicable, location of piece, and price of each project. B. Artists should submit a page listing three (3) references. It is emphasized that letters of recommendation are not requested. C. Artists should submit one (1) set of slides following the instructions below: 1. Ten (10) 35 mm (2" x 2") slides of recent works or projects, presented in a slide sheet. No original artwork, photographs of work, maquette or other specific proposals will be accepted for review. 2. Label slides as follows: · Numberofslidein upper right hand corner · Name of artist at top · Title of work · Red dot in lower left hand corner D. All materials submitted will become property of the Iowa City PublicArtAdvisory Committee and will be reviewed when appropriate future projects occur. SUBMISSIONS MUST BE RECEIVED BY 5:00 P.M. FRIDAY, OCTOBER 25, 2002 Send 1'o: KARIN FRANKLIN, DIRECTOR PLANNING & COMMUNITY DEVELOPMENT CITY OF IOWA CITY 410 EAST WASHINGTON STREET IOWA CITY, IOWA 52240 Inquiries: (319) 356-5232 or karin-ffanklin@iowa-city.or9 Prepared by Lisa Mollenhauer, Admin. Asst. to the City Manager, 410 E Washington St., Iowa City, IA 52240, 356-5010 RESOLUTION APPROVING THE 2002-2003 DEER MANAGEMENT PLAN FOR IOWA CITY Resolution No. 02-283 WHEREAS, the City of Iowa City has conducted a study of deer herd population and management options; and WHEREAS, the City of Iowa City has determined that steps must be taken to develop and implement a deer management plan that is designed to provide needed relief and protection for the environment, property owners, and motor vehicle operators within the corporate limits of Iowa City; and WHEREAS, the Deer Task Force has thoroughly reviewed the deer population problem in Iowa City and made recommendations on the best methods to resolve this problem; and WHEREAS, the City of Iowa City has adopted a long-term deer management plan; and WHEREAS, the attached deer management plan for 2002-2003 is in harmony with the long- term plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that it is in the public interest to adopt the attached 2002-2003 Deer Management Plan and the City Manager is hereby authorized and directed to take all actions necessary to implement said plan. Passed and approved this ?0thday of Auqust ~)R Approved by CITY'CLERK City Attorney's Office It was moved by 0'Donne1] and seconded by Pfab the Resolution be adopted, and upon roll call there were: AYES: NAYES: ABSENT: ~( Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn MINUTES PRELIMINARY DEER TASK FORCE MEETING JULY 23,2002 LOBBY CONFERENCE ROOM -CIVIC CENTER MEMBERS PRESENT: Pat Farrant, Lezlie Hall, Jan Ashman, Mark Sandier, Karime Reveiz, Pete Sidwell, Linda Dykstra MEMBERS ABSENT: Harold Goff, STAFF PRESENT: Lisa Mollenhauer OTHERS: Tim Thompson (IDNR), Karen Heinselman (Daily Iowan) CALL TO ORDER Farrant called the meeting to order at 6:35 P.M. RECOMMENDATIONS TO COUNCIL Approve the 2002-2003 Iowa City Deer Management Plan. APPROVE MINUTES Minutes of June 25 were approved with minor edits. 2002-2003 PLAN RECOMMENDATION Task Force members reviewed the draft Plan and made minor editing changes. Mollenhauer will communicate with Karin Franklin regarding development issues, particularly mandatory screening requirements. The Task Fome is interested that the list consist of deer- resistant plantings. [Follow-up note: Karin Franklin has agreed to work with Task Force Member Linda Dykstra to develop the list.] By a vote of 7-0 (Goff absent), the Task Fome recommends the City Council approve the 2002-2003 Deer Management Plan. EDUCATION PROJECTS Farrant suggested subcommittee leaders contact Lisa at least once a month to update progress. When either or both projects are ready for Task Force to review, a meeting of the entire group will be called. MEMBERSHIP Task Force members decided to leave the two vacancies (At-Large and BiologistJScientist) vacant until more applications are received. Mollenhauer passed along Council Member Kanner's concern about Florence Boos not being appointed. Deer Task Force Meeting Minutes July 23, 2002 Page 2 OTHER BUSINESS Mollenhauer informed members of her recent telephone conversation with a DNR staffer in Des Moines regarding "baiting." There is talk of making baiting illegal in Iowa due to concerns over Chronic Wasting Disease. However, as Thompson explained, the main concern is with feeding, not baiting (as it is illegal to bait deer for purposes other than sharpshooting). Deer brought to bait with sharpshooting are killed; therefore, unable to transmit any possible disease contracted at the bait site. Mollenhauer relayed to Thompson that Iowa City would like to be informed of any possible recommendation to amend either administrative rule or legislation. Task Force members determined they were not interested in a citizen survey due to a couple of reasons: 1) How do we get out enough information to allow the public an informed background before surveying? Task Force members themselves are good examples of understanding feasibility and consequences of actions and options only after learning a great deal on the subjects. 2) What to do with the results? Would the results of the survey be the final say for the direction the plan would take? Task Force members did not believe it is appropriate to ask if there aren't clear intention on what to do with the results. ADJOURNMENT Meeting adjourned at 7:45 P.M. Minutes submitted by Lisa Mollenhauer REPORT OF THE 2002~2003 lo~va City Deer Task Force 2002-2003 Plan (found on page 4) approved by the Deer Task Force on July 16, 2002 (?-0; 1 absent, 1 vacant) and the Iowa City City Council on TABLE OF CONTENTS DEER TASK FORCE ............................................................................................................................................................... 1 LONG-TERM DEER MANAGEMENT PLAN ..................................................................................................................... 2 INTRODUCTION ..................................................................................................................................................................... 3 2002-2003 DEER MANAGEMENT PLAN ............................................................................................................................. 4 DETERMINING IF DEER SHOULD BE KILLED IN 2002-2003 ....................................................................................... Population Surveys ............................................................................................................................................................ 6 TRAFFIC SAFETY ISSUES .................................................................................................................................................. 8 Deer- Vehicle Accident Statistics ........................................................................................................................................ 8 Reflectors. .......................................................................................................................................................................... 9 Traffic Speeds ..................................................................................................................................................................... 9 EDUCATION AND OTHER NONLETHAL INITIATIVES FOR IMPROVED HUMAN-DEER COEXISTENCE ........ 10 Completed and Current Projects ...................................................................................................................................... 10 Ideas for Future Consideration ........................................................................................................................................ 10 HISTORY OF DEER MANAGEMENT IN IOWA CITY - 1997-2002 ............................................................................. 11 1997-1998 ............................................................................................................................................................................. 11 1998-1999 ............................................................................................................................................................................. 12 1999-2000 ............................................................................................................................................................................. 12 2000-2001 ............................................................................................................................................................................. 12 2001-2002 ............................................................................................................................................................................. 13 COMMONLY ASKED QUESTIONS AND TASK FORCE ANSWERS .......................................................................... 14 ATTACHMENT A - WHITE BUFFALO SUMMARY REPORT ..................................................................................... 16 DEER TASK FORCE Members Pat Farrant (Chair) Janet Ashman Linda Dykstra Harold Goff Lezlie Hall Nancy Menning Karime Reveiz Mark Sandier Pete Sidwell At-Large (Vacant) Responsibilities To annually recommend to the City Council a Deer Management Plan that meets the goals of the Long- Term Deer Management Plan. To that end, members should review data (population count, deer- vehicle accidents, reflector effectiveness, previously implemented population contror programs, herd health), review current and recommend future educational tools, review and consider all non-lethal and lethal management methods, and recommend appropriate action. The members of the 2002-2003 Iowa City Deer Task Fome acknowledge that we are not wildlife specialists, traffic engineers, mathematicians, or politicians, but rather citizens who have come together to address an important matter facing our community. We developed this plan after researching options for deer management, considering documented evidence, gathering information about other communities in comparable situations, receiving advice from the Iowa Department of Natural Resources, listening to the opinions and experience of fellow citizens, and exploring our perceptions of the kind of plan likely to be both accepted by and effective for the community. We believe it is unlikely that every component of any deer management plan would be accepted by every member of the Task Force or every resident of Iowa City. This plan is a compromise, the product of our attempt to understand and respect many different voices. City of Iowa City Advisors Department of Natural Resource Advisors Sid Jackson Tim Thompson Lisa Mollenhauer LONG-TERM DEER MANAGEMENT PLAN 1. The City of Iowa City will develop an educational program that will provide residents with information on deer habits and guidelines for limiting localized deer damage through the use of screening, alternative plantings, and other techniques. The City's comprehensive management plan will be included. Educational materials will be distributed through a variety of methods including public informational meetings, pamphlets, and government television programs. 2. The City of iowa City will evaluate the need for and, where appropriate, install or petition the State or County to install on roadways under their jurisdiction warning signs and/or reflectors that may reduce the likelihood of vehicle-deer accidents. The City will prepare annual reports on effectiveness of deer reflectors. In addition, thoughtful consideration will be given to deer migratory paths as transportation improvement projects are approved by the City Council. 3. In order to prevent irreparable damage to the ecosystems in Iowa City and to prevent significant injury or damage to persons or property, the City Council has set the maximum deer population density to be thirty-five per square mile per City-designated management district. Actual numbers are to be collected via helicopter count. 4. In order to implement its long-term population goal of thirty-five deer per square mile per management district, the City of Iowa City formally requests that the Natural Resource Commission approve a rule establishing a special deer population management area for Iowa City to the following conditions, rimitations, and procedures: a. The special deer management area is defined as all public and private land in Iowa City as designated by the City Council of Iowa City. b. The City is allowed to kill as many deer as the City determines necessary to reach its desired goal. Killing may occur between September 1 and February 28. (1) The City is allowed to utilize sharpshooting with centerfire rifles for the killing of deer. Bait may be used to attract deer to the sites. The City shall determine locations, training, and all other conditions for the sharpshooting activities. The City shall also comply with all applicable state laws. (2) The City is allowed to utilize City personnel to use baited traps to capture and kill deer in locations determined by the City Council. (3) All deer killed by sharpshooting and/or trapping operations are to be processed for human consumption and distributed free of charge. Processing lockers participating in the plan will be allowed to keep and utilize the deer hide. (4)No licenses will be required for the City and no fees will be charged. c. The City will initially utilize sharpshooting over bait and trap-and-kill to reduce the number of deer in each management district to the goal of 35 deer per square mile. By the end of the initial reduction plan, it is projected that the deer population will be to a level that requires maintenance rather than aggressive reduction. The City will strongly encourage use of non-lethal methods to maintain deer numbers but recognizes that killing of deer may be necessary to maintain the population goal. 5. The Deer Task Force will convene each spring to review educational material, deer population numbers (current and projected), and management options, and to recommend methods to kill deer. Any or all legal lethal methods available (currently consisting of sharpshooting, trap-and-kill, and bow and arrow hunting) may be utilized after the initial reduction plan if the methods meet the following criteria: 1) public safety, 2) community acceptance, 3) effectiveness in maintaining the desired number of deer. 6. Task Force recommendations must be approved by the City Council following public hearing prior to initiation of City management plans. Annual plans approved by the Council will be forwarded to the Department of Natural Resources and, if necessary, the Natural Resource Commission for authorization to implement. 03/05/98 Approved by Deer Management Committee 03/10/98 Approved by City Council 06/26/01 Affirmed by Deer Task Force 07/09/01 Affirmed by City Council 06/05/02 Affirmed by Deer Task Force 07/02/02 Affirmed by City Council INTRODUCTION The members of the 2002-2003 Iowa City Deer Task Force affirm our concurrence with the goals of the City's Long-Term Deer Management Plan. We agree that deer management within the city limits is a necessary duty of the City to maintain the health of the herd, to prevent irreparable damage to plant and animal life in the ecosystems of the natural areas in the City, to protect citizen safety and welfare, and to prevent major deer damage to public and private property. Because managing deer-human-ecosystem interaction is an ongoing process, each year the City must gather information and evaluate the outcomes of the implementation of the long-term plan. As have previous committees, we value the presence of deer in the city limits and are recommending a number of ways to encourage citizens to become better educated about ways to coexist with deer. We do not recommend total elimination of deer in the city limits. But it is clear that the presence of high numbers of deer in areas in the city limits may endanger human lives because of deer-vehicle accidents, cause destruction of landscaping and yard plantings, and further disrupt already altered ecosystems. Natural habitat for many types of wildlife in the Iowa City area is being continuously reduced as previously rural land is developed for housing and commercial purposes. In a natural setting, the size of a deer population depends on food sources, predators, hunting, and wildlife management practices. Inside the city limits, deer have an abundant supply of food and no natural predators. Starvation and disease will have little effect on the deer population. After reviewing the results of the most recent deer population survey, having found there have been no complaints of deer damage in zones under City jurisdiction only throughout the last year, and reviewing data that indicate no significant increase in the number of deer-vehicle accidents, we concluded that killing of deer is not necessary within the Iowa City corporate limits for the winter of 2002-2003. We also agreed the City should pursue a number of other nonlethal methods, discussed in subsequent sections of this report. 3 2002-2003 DEER MANAGEMENT PLAN It is the unanimous recommendation of the 2002-2003 Iowa City Deer Task Force that the City Council of Iowa City resolve that the City Manager is authorized and directed to implement the 2002-2003 Deer Management Plan, including the following elements: 1. The City will continue to assemble resources that provide residents with information on deer and offer guidelines for limiting localized deer damage through the use of repellents, screening, alternative plantings, and other techniques. Educational materials will be available at the Civic Center and Public Library, on City Channel 4, and on the City web site (www.icgov.org). A video on deer-traffic issues will be produced. 2. The City will continue to maintain appropriate warning signs and reflectors designed to reduce the likelihood of vehicle-deer accidents. To further minimize deer-vehicle conflict, Council will direct staff to consult with a qualified professional to evaluate feasibility of passageways under roads in planning and designs for transportation improvement projects. The City will also investigate the availability of federal funds for including such passageways in eligible transportation projects. 3. The Task Force will work with City Planning staff to establish effective procedures for timely assessment of the impact of annexations and potential development on wildlife. 4. The City will actively work with the Department of Natural Resources (DNR) to fully understand and support their efforts to control the deer population for which the DNR is responsible and which affects the health, safety, and welfare of Iowa City residents. 5. The City of Iowa City will continue to inquire from qualified scientists the feasibility of a deer contraception pilot project or program in Iowa City. 6. The City will continue to compile data for deer management, including but not limited to information about vehicle-deer accidents, citizen comments, and an annual helicopter deer count. 7. The Task Force will evaluate the effectiveness of this Deer Management Plan during the summer of 2003. A report will be filed with the DNR. Approved by the Deer Task Force July 16 by a vote of 7-0 (1 absent, 1 vacant) Approved by the Iowa City City Council on , by a vote of 4 DETERMINING IF DEER SHOULD BE KILLED IN 2002-2003 For deer management purposes, the most commonly accepted number of deer an urban setting can sustain is 20 to 25 per square mile. Based on recommendations from the DNR and review of management plans from other communities, the 1997 Deer Management Committee established the following guidelines for the City's long-range management plan: 0-24 deer/square mile: Educate residents about living with deer. 25-34deer/square mile: Review on an area-by-area basis. Educational material may be recommended or killing methods implemented depending on the management area, number of complaints, and/or evidence of types of damage. 35+ deer/square mile: Reduction must be implemented. At this level, deer pose threat to the ecosystem. Since deer populations generally tend to increase by approximately 30% each year, approximately 30% of a given population must die or be killed annually if that population level is to remain stable. 5 Population Surveys To estimate as accurately as possible the number of deer in the city limits, the City has conducted five counts via helicopter. 1997, 1999, 2000, 2001, and 2002 Deer Helicopter Counts 1-31 1-19 1-24 3-17 2-3 Area Description Dist Acres Sq. 1997 Deer/ 1999 Deer/ 2000 Deer/ 2001 Deer/ 2002 Deer/ Mile Deer Sq Mi Deer Sq Mi Killed Deer Sq Mi Killed Deer Sq Mi Killed Deer Sq Mi W of Dubuque SFN of 1-80 1 230 0.360 NA NA NA NA 15 NA NA 2 6 17 27 NA NA Peninsula 2/3 590 0.922 69 75 154 167 208 81 88 74 33 30 48 30 33 Dubuque St to Dodge St 4/5 780 1 219 78 64 90 74 57 99 81 123 39 32 51 36 30 Dubuque St to Hwy 1 6 560 0.875 37 42 60 69 -- 74 85 -- 64 73 -- 29 33 (N of 1-80) Hickory Hill/ACT 7 1280 2 000 65 33 127 64 102 140 7O 122 38 19 93 25 t3 SE Iowa City 10 720 1.125 NA NA NA NA -- 7 6 -- 9 8 -- NA NA Iowa River (S) 11/12 720 1.125 11 t0 15 13 -- 48 43 19 42 37 10 15 t3 Willow Creek 17 280 0.438 3 7 0 0 -- 4 9 -- 0 0 -- 0 0 Manville Heights 20 500 0781 NA NA NA NA -- 6 8 -- 3 4 -- NA NA 6.579 mi 6.579 mi 8.485 mi 8.845 mi 6.579 1-31 1-19 1-24 3-17 2-3 Area Description Dist Acres Sq. t997 Deer/ t999 Deer/ 2000 Deer/ 2001 De. ri 2002 Deer/ Mile Deer Sq Mi Deer Sq Mi Killed Deer Sq Mi Killed Deer Sq Mi Killed Deer Sq Mi Finkbine (U of I) 16 370 0.578 6 10 31 54 -- 48 83 -- 24 42 -- 23 40 East Clear Creek* 889 1391 49 35 79 57 -- 193 139 -- 99 7t 21 43 31 * Includes properties under multiple jurisdictions (Iowa City, Coralville, and The University of Iowa) Deer count conditions were as follows: January 31, 1997 Surveyors: Tim Thompson and Dale Garner (DNR) Navigator: Ron Fort (Iowa City Police Department) Conditions: Temperature 45 degrees F, wind 15 to 30 mph SW, sky clear and sunny, snow cover 5" and melting Technique: Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) Results: 269 total deer January 19, 1999 Surveyors: Tim Thompson and Dennis Proctor (DNR) Navigator: Lisa Mollenhauer (City Manager's Office) Conditions: Temperature 28 degrees F, wind 3-7 mph W, sky clear and sunny, snow cover 1-2" new snow on top of 10" old snow Technique: Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) Results: 477 total deer January 24, 2000 Surveyors: Tim Thompson and Bruce Freeman (Coralville Police) Navigator: Lisa Mollenhauer (City Manager's Office) Conditions: Temperature -2 warming to 25 degrees F, wind 10 mph S, sky clear and sunny, snow cover 1" new snow on top of 6" old snow Technique: Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) Results: 507 total deer March 17, 2001 Surveyors: Tim Thompson and Bruce Freeman (Coralville Police) Navigator: Bill Clarahan (Coralville Police) Conditions: Temperature 20-25 degrees F, wind still, sky clear and sunny, snow cover 8" new snow Technique: Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) Results: 258 total deer in Iowa City (with an additional 99 in East Clear Creek) February 3, 2002 Surveyors: Tim Thompson and Bruce Freeman (Coralville Police) Navigator: Bill Clarahan (Coralville Police) Conditions: Temperature around 31 degrees F, wind NW at 17-24 mph, sky clear and sunny, snow cover 6-8" Technique: Parallel back-and-forth flight pattern by management district, counting only deer actually viewed (no estimations) Results: 135 total deer in Iowa City (with an additional 66 in areas under multiple jurisdiction) Task Force Members considered several factors as they determined whether deer should be killed during winter 2002-2003, including deer population, data on deer-vehicle accidents, citizen complaints, and the prospect of limits on City funding over the next two years. According to the helicopter survey conducted in February of 2002, no area within Iowa City's sole jurisdiction met the guideline of 35 deer per square mile established in 1997 as an indicator that reduction must be implemented. Task Force Members discussed the concern that there birth season had occurred since the count was conducted and, more than likely, more than 35 deer per square mile could inhabit some districts. However, in past years, the helicopter count was the number used as the standard. The number of deer born after the count has previously been considered in determining how many deer to recommend for kill. Some members expressed concern that no killing during the winter of 2002-2003 would most likely result in a population increase, not maintenance at current levels. The City has an excellent deer-vehicle accident data recording system that has improved with each year. The Police Department now records every incident of dead deer found along the roadway and all accidents reported by drivers. Using this system, 106 accidents were recorded for 2001, compared to 80 in 2000. However, to correct for differences in reporting methods, the Task Force asked for a comparison of number of driver-reported incidents: 46 in 2000 and 48 in 2001. A budget of $100,000 for deer management was in place for the winter of 2002-2003. The City budget did not include money for a deer management program for the winter of 2003-2004. Task Force members were informed money not used in 2002-2003 could be carried over to 2003-2004, but that it would not be possible to pay for a sharpshoot both years. The possibility of bow and arrow kill was discussed. If such a kill method were to be recommended, the Long-Term Plan and City Code would need to be amended. For a variety of reasons, the majority of Task Force Members do not wish to pursue bow and arrow killing at this time. Calls and letters of complaint to the City have dramatically decreased in the past several years--particularly in the last year. There continue to be calls of concern from the far west side of town (north of Melrose Avenue, which includes multiple jurisdictions). After taking into consideration the above factors, the Task Force, by a vote of 6-1 (2 members were absent), determined killing of deer would not be necessary during the winter of 2002-2003. Next spring, the Task Force will reevaluate numbers of deer and, if killing is necessary, available options. The money that was budgeted for deer management in 2002-2003 is to be carried over for possible use in 2003-2004. Reduction of the herd to the level established in the Long-Term Deer Management Plan remain an ongoing activity, and its complexities require constant evaluation. The Council relies on the Task Force for the information needed each year to make decisions regarding management of the herd. But, even with aerial counts, no one can determine exactly how many deer are inside the City limits or how many will survive and reproduce after each year's count. Survival variables include weather, traffic speed and volume, available forage, disease, reproductive rates, the success of killing activity by area, the degree of harassment by activists and others during shoots, development of land, deer movement, and willingness of residents to allow deer to be killed on their property. TRAFFIC SAFETY ISSUES Deer-Vehicle Accident Statistics The Iowa City Police Department is responsible for collecting deer-vehicle accident information. The Department prepares maps showing locations and dates of accidents reported from 1996 to the present. They are available for review at the City Manager's Office. The deer-vehicle accident reporting process has improved beginning with the 1999 report. Each accident is assigned a reference number and the date, time, location, property damage amount, and miscellaneous comments are included. Accident victims are mailed a questionnaire to return to the City indicating information such as age of driver, weather conditions, speed, etc. to better our understanding of deer- vehicle accidents. 8 Chart 3. Deer-Vehicle Accidents 1996-2001 Number Number in Reflector 1996 15 N/A 2 i~00 [ 80 $110,833 25 2001 106 $115,531 12 Includes deer reported dead along roadways (vehicle left scene of accident). In 2000, drivers officially reported 46 accidents; in 2001, drivers officially reported 48 accidents. Damage estimates by police staff, not certified repair personnel. Estimates over $1,000 require claimant and police to file special state report. Time of accident and position and maintenance of reflectors influence effectiveness. 11 of the 12 accidents in reflector zones occurred during darkness. Reflectors Reflectors were installed on Dubuque Street (38 posts) in September 1994 and N. Dodge Street (152 posts) in spring 1997. Construction began on N. Dodge Street in summer 1998, temporarily displacing many reflectors. Additional reflectors were added to N. Dodge and Dubuque Streets, and a new system installed on Rochester Avenue in spring 2000. Effectiveness of reflectors is yet to be determined. It is important to keep in mind they are designed to work only when vehicle lights are in use. They also require diligent regular maintenance. In 2001, a significant decrease in deer vehicle accidents occurred in the areas with reflector systems. However, those areas also had the largest reduction in numbers of deer. Therefore, it is difficult to determine if the lower number of deer accidents is due to the reflector systems, the lower numbers of deer, or a combination of the two. Traffic Speeds In a meeting with the Task Force in 2000, Jeff Davidson (City Assistant Planning & Community Development Assistant Director and JCCOG Transportation Planner) explained the speed a motorist travels is primarily a function of comfort level, not of the posted speed limit. Eighty-fifth percentile speeds are th measured; 85 percentile indicates the general comfort level of drivers and is generally used for determining appropriate speed limits. Speed limits should be set so there is compliance by most motorists; otherwise, they create an enforcement problem for police. Artificially Iow speed limits are not only difficult to enforce, they may also create general disrespect for speed limits, including those in areas where lower limits may be particularly appropriate. On Dubuque Street, the average speed was 39.5 miles per hour in the 35 mph zone; the 85th percentile speeds were 42 mph. On Rochester Avenue, two locations were studied. On the eastern portion, 85th percentile speeds were 33 mph. Further west, 85th percentile speeds were 42 mph. As a result, the City concluded that the current limits are appropriately set at 35 mph. In light of this information, we concluded that reducing limits below 35 mph would not reduce actual driving speeds. It should be noted that we found no studies that relate the incidence of deer-vehicle accidents and vehicle speed (for speeds in the 25 to 45 mph range). In 1999 and 2000, the City mounted a defensive driving campaign during October and November, when deer-vehicle accidents are more frequent. Media releases prompted articles, display ads were run, and a sequencer on City Channel 4 warned drivers to be alert. Recommendations: Because of the high number of deer-vehicle accidents, the Task Force recommends the City: 9 · Continue to assess the effectiveness of reflectors. Since maintenance of the reflectors is essential to their effectiveness, the Task Force continues to request resources be committed to reflector maintenance. · Continue to monitor developments in the area of road signage so Iowa City regularly uses the most up- to-date and innovative signage technologies on the market. · Agree to thoroughly assess, during design and planning phases of new road and road improvement projects, the impact these projects may have on deer migratory paths and, if appropriate, to include passageways under roads for deer in such projects. EDUCATION AND OTHER NONLETHAL INITIATIVES FOR IMPROVED HUMAN-DEER COEXISTENCE Completed and Current Projects The City has undertaken a number of steps toward nonlethal management: · Requested the Humane Society of the United States (HSUS) to consider Iowa City as a deer contraception test site. · Began a series of Deer Issues Listening Sessions at which residents can convey to Task Force members and each other their opinions about and experience with Iowa City's deer. These sessions were taped for broadcast on the City Channel. Topic for Winter 2001-2002: management options. · Began updating the brochure explaining Iowa City's approach to deer management and emphasizing methods to help residents devise strategies for living with deer. · Utilized the City's website and City Channel 4 for disseminating information. The Task Force recommends continued expansion of both forums. · Participated in classroom discussions, presentations, and radio call-in programs. · Installed additional reflectors as well as five warning signs. Upgraded warning signs with the highest quality of reflective material available. The City will continue maintenance of these systems. · Worked with media on defensive driving campaign during high deer/vehicle accident incidence time of year. · Completed a consultant-assessment of impact of N. Dodge Street improvements on deer. An under-passageway is being considered. · Made available for checkout and began broadcast of "Whitetails at the Crossroads," a deer management educational video. · Began production of a video on deer-traffic issues. · Advertised seminar on gardening, landscaping, and wildlife (joint project with lC Landscaping). · Information sharing with comparable communities. Ideas for Future Consideration We have developed a long list of possible initiatives for nonlethal management of the interactions between Iowa City deer and Iowa City people, drawing on our own discussions, resident comments, correspondence, and the listening sessions. Here is a working draft of that list, which will continue to guide our deliberations about nonlethal deer management: · Alter City landscaping requirements and fencing regulations in areas likely to be subject to deer damage. · Gather and consider information on experience with deer contraception/sterilization projects across the country. · Produce educational video. Could deal with practical or 'philosophical' issues. Provide copies for checkout at libraries, broadcast on City Channel 4. · Expand information on City web site. More resources. More links. · Adopt-a-reflector system or City staff assignment to assure continuous maintenance. · Presentation by Harlo Hadow (Biology Department, Coe College) about results of student project on deer reproduction and health. · Presentation by HSUS staff or others on immunocontraceptives or other reproductive control project. · Add a 'deer resistant' garden to the Project GREEN Garden Tours, other gardener activities. 10 · Provide information, etc., at Parade of Homes, Project GREEN and business fairs, Chamber office. · Promote safe driving through campaigns on TV, in newspapers--particularly in May and October/November. · Provide newspapedTV/radio features on timely deer-related issues (traffic, plantings, etc.). · Visit deer-resistant gardens. · Host gardening seminars (present live, rebroadcast on public access TV) HISTORY OF DEER MANAGEMENT IN IOWA CITY- 1997-2002 1997-1998 In response to citizen complaints, in 1997 the City Council established a Deer Management Committee to recommend a management plan. Council appointed members representing the following interests: Iowa City staff, Iowa City/Coralville Animal Shelter, Iowa City Police Department, hunters, Project GREEN, residents of areas heavily populated with deer, residents of areas not heavily populated with deer, animal protection, science/nature/biology, Iowa Wildlife Federation, City of Coralville staff, residents of Coralville, and Johnson County Board of Supervisors. The Committee divided the Iowa City/Coralville community into twenty Deer Management Areas, using natural and constructed barriers as lines of division and taking into consideration the ability to implement management techniques in each area. After reviewing the size of the deer population, numbers of deer-vehicle accidents, the deer management plans of other communities, comments from citizens, and advice from the DNR, the Committee recommended and Council approved a multi-component management plan. The plan consisted of initiating an education program, using reflectors and warning signs, consideration of deer when constructing/renovating arterial streets, and the killing of 180 deer by sharpshooting over bait and by trap and kill. To arrive at consensus about killing methods, we considered the costs, legality, risks to humans, and humaneness of each method of killing. For purposes of our discussion, we defined a humane death as one that is instantaneous and painless. For deer management purposes, the most commonly accepted number of deer an urban setting can sustain is 20 to 25 per square mile. Based on recommendations from the DNR and review of management plans from other communities, the 1997 Deer Management Committee established the following guidelines for the City's long-range management plan: 0-24 deer/square mile: Educate residents about living with deer. 25-34 deer/square mile: Review on an area-by-area basis. Educational material may be recommended or killing methods implemented depending on the management area, number of complaints, and/or evidence of types of damage. 35+ deer/square mile: Reduction must be implemented. At this level, deer pose threat to the ecosystem. Upon reviewing the 1997-1998 plan, the DNR rejected sharpshooting as an option for urban deer management. But after making a comprehensive assessment of Iowa City's situation, DNR officials concurred that bow and arrow hunting (a kill method that would be permissible) would not be an effective method to reduce the herd according to our guidelines. Staff recommended and, on February 12, 1998, the Natural Resource Commission approved, Iowa City's request to sharpshoot deer. City officials worked with legislators to amend the State of Iowa Code to allow the use of artificial light over bait for the purpose of urban deer management. There was not enough time remaining in the season to initiate a sharpshooting program for 1997-1998; however, a permit was authorized for September 1, 1998, through February 28, 1999. 11 1998-1999 On October 21, 1998, the Deer Management Committee resubmitted the original plan to the City Council for approval, setting the number of deer to be killed at 240, as a result of increases in the size of the deer herd. Council approved the plan on December 1. The City contracted with the USDA to conduct the sharpshoot. In the south Peninsula area, 19 deer (8 adult does, 6 fawn does, and 5 fawn males) were shot on January 20, and 3 deer (1 adult doe and 2 fawn males) were shot on January 21, 1999. All adult does were pregnant. On January 20, one deer was shot and dropped, but ran off and was not recovered. A group of local animal rights activists backed by national groups filed a request in federal court for an injunction against the USDA, thereby halting shooting activity until a federal judge could review the points of contention. The request for injunctive relief alleged that the USDA had failed to meet federal procedural requirements before the sharpshoot. The window of shooting authorization expired before mediation eventually settled the litigation. 1999-2000 The 1999-2000 Deer Management Committee met from April 21 through August 16, 1999, formulating a plan similar to the first two and increasing the number of deer to be killed to no more than 733. The Committee examined the credentials of three agencies that submitted proposals to conduct the sharpshoot. The Committee recommended and the City agreed that the sharpshooting contract should be awarded to White Buffalo, Inc., of Hamden, Connecticut. The 1999-2000 sharpshoot included a preliminary kill of 11 deer on November 9 to coordinate logistics. Extensive preparation of 29 bait sites took place between December 12 and 31. Between January 1 and January 11, White Buffalo, Inc. killed 349 deer by sharpshooting [215 females (60%) and 145 males (40%)/65 (18%) had visible antlers and 295 deer (82%) were antlerless. Including the 11 killed in November, 360 deer were killed and transported to Ruzicka's Locker in Solon for processing and packaging. Graduate students from Coe College performed reproductive autopsies and collected blood samples to test for evidence of Lyme disease. Blood analyses revealed the incidence of Lyme antibodies in the samples studied was consistent with the statewide average of 5 percent. Deer meat was distributed to local residents by the Salvation Army. Approximately 6,600 pounds were distributed to 1,574 households (4,331 individuals), the Free Lunch Program (Wesley House), the SE Linn Community Food Reservoir (for Johnson County families), churches and community groups, and the Salvation Army Evening Meal Program. Crisis Center distribution is not included in the distribution figures. Qualifications for receiving meat included: Johnson County resident, collect meat only once a month, choose either but not both the Salvation Army or the Crisis Center as preferred pick-up location, and five pounds per family/one pound per individual. Recipes were provided with the meat. The City initiated an educational program, including display ads in local newspapers, the use of City Channel 4 to convey high risk periods for deer-vehicle collisions, a brochure discussing Iowa City deer issues and suggesting ways to coexist with deer, and a deer management video broadcast on City Channel 4 and available for checkout at the public library. Additional Streiter reflectors were added to the N. Dubuque Street and N. Dodge Street systems, and a new system was installed on Rochester Avenue. Deer warning signs manufactured with improved reflective material were placed at the beginning of the reflector systems along each traffic lane. In March, the City's website launched a deer information page including frequently asked questions, a listing of deer resistant plantings, a map indicating deer-vehicle accidents for 1999, and a public comment board. Content of the website will be expanded as the program progresses. After assessing the local situation, White Buffalo staff did not recommend Iowa City as a potential site for a contraceptive study at this time. The City requested a similar analysis and recommendation from HSUS. 2000-2001 The 2000-2001 Deer Management Committee met from June 19 through August 30, formulating a plan similar to the first three and increasing the number of deer to be killed to no more than 500. The Committee reviewed criteria on recommendation of a sharpshooting contractor. White Buffalo, Inc. had established 12 contacts with property owners and performed the shoot in 1999-2000 as they indicated. Committee members felt comfortable with the manner in which they conducted their operation. Therefore, the Committee recommended and the City Council agreed that the sharpshooting contract should be awarded again to White Buffalo. Extensive preparation of 36 bait sites took place between November 27 and December 11. Sharpshooting took place between December 12 and December 22 and resumed again January 7 through January 18. During those periods, White Buffalo, Inc. killed 340 deer by sharpshooting. When using the "first opportunity" approach, the killing demographics are usually representative of the population as a whole. A total of 204 females (60%) and 136 males (40%) were killed. Seventy-six deer (22%) had visible antlers, whereas 264 deer (78%) were antlerless. Sixty male fawns were included in the antlerless grouping. Students from Coe College performed reproductive autopsies and collected blood samples to test for evidence of Lyme disease. Deer meat was distributed to local residents by the Salvation Army. Approximately 15,000 pounds were distributed to 3,104 households, the Free Lunch Program (Wesley House), the SE Linn Community Food Reservoir (for Johnson County families), churches and community groups, and the Salvation Army Evening Meal Program. Recipes were provided with the meat. The City continued an educational program, including display ads in local newspapers, the use of City Channel 4 to convey high risk periods for deer-vehicle collisions, an area on the City's web site containing deer issues and suggesting ways to coexist with deer, and a deer management video broadcast on City Channel 4 and available for checkout at the public library. The Streiter reflectors were maintained. After assessing the local situation, White Buffalo staff again did not recommend Iowa City as a potential site for a contraceptive study at this time. The City continues to await a response from HSUS. 2001-2002 The 2001-2002 Deer Task Force met from March 20 through September 10, 2001, formulating a plan similar to the first four and setting the number of deer to be killed to no more than 325. The Task Froce reviewed criteria on recommendation of a sharpshooting contractor. White Buffalo, Inc. had established contacts with property owners and performed the shoot in 2000-2001 as they indicated. Task Force members felt comfortable with the manner in which they conducted their operation. Therefore, the Task Force recommended and the City Council agreed that the sharpshooting contract should be awarded to white Buffalo. The Summary Report of White Buffalo's 2001-2002 activities is included as Attachment A. Extensive preparation of 28 bait sites took place between November 20 and November 30. Sharpshooting took place between December 1 and December 20. During that period, 18 days of days of fieldwork were required to achieve the killing of 250 deer. When using the "first opportunity" approach, the killing demographics are usually representative of the population as a whole. A total of 137 females (55%) and 113 males (45%) were killed. Fifty-six deer (22%) had visible antlers, whereas 194 deer (78%) were antlerless. Fifty-seven male fawns were included in the antlerless grouping. Deer meat was distributed to local residents by the Salvation Army. Approximately 8,715 pounds were distributed to 3,548 individuals as well as 852 pounds of meet distributed to nine organizations. Recipes were provided with the meat. The City continued an educational program, including display ads in local newspapers, the use of City Channel 4 to convey high risk periods for deer-vehicle collisions, an area on the City's web site containing deer issues and suggesting ways to coexist with deer, and a deer management video broadcast on City Channel 4 and available for checkout at the public library. The Streiter reflectors were maintained. After assessing the local situation, White Buffalo staff again did not recommend Iowa City as a potential site for a contraceptive study at this time. 13 COMMONLY ASKED QUESTIONS AND TASK FORCE ANSWERS Don't I have the right to enjoy the deer in my neighborhood or the park I visit? Absolutely yes! It has never been the intent of the Task Force to eradicate Iowa City's deer herd. I don't understand the discussion of a deer no-feed policy. If we can have bird feeders, why can't we feed cracked corn to deer in the backyard? Our desire to observe wildlife and to know they are present in our surroundings is understandable. However, the well-being of wild creatures is best maintained by watching from a distance and not by attempting to entice them to our immediate living area. Even bird feeders can have undesirable consequences if pracement or poor maintenance alters migration timing, spreads disease, or causes an imbalance in species distribution. Given the large deer population in Iowa City, supplemental feeding is an invitation to negative deer-human interactions that further promote the call for lethal deer removah Deer movement to and from a supplemental feeding site or salt block frequently involves street crossings and consequent automobile accidents. Concentration of deer at a feeding site causes increased browse damage, soil erosion, and excrement in the feeding area and on neighboring properties. Given their varied diet, it is wrong to assume deer will eat only the corn and ignore vegetation in the area. Routine backyard feedings alter deer behavior patterns such that they no longer fear humans. With repeated invitations to human surroundings, deer that should otherwise be shy and dispersed away from humans spend their time looking for handouts and tasty plantings in more densely developed areas. The desire to feed and view deer up-close should be tempered by the realization that this activity is a primary cause for deer-human conflicts. Deer will ultimately be the loser in these conflicts. A good general reference is Living with Wildlife, California Center for Wildlife (a Sierra Club Book, 1994) available at the Iowa City Public Library. If no population control methods are implemented, what would likely occur to other plant and animal life in the city? The effect of deer on other plant and animal life depends greatly on the number of deer present and the length of time numbers stay at a given level. Although at even Iow levels (10-20 deer/sq, mi.), the effects on species composition of the plant and animal communities are measurable, they are quickly reversed when deer levels are reduced. At high levels (25 or more deer/sq, mi.), the effects over the short term are likely reversible; over the long term, however, many native plant species will be eliminated locally, and they will not likely reestablish even if deer numbers are reduced. In addition, animals, both vertebrate and invertebrate, that depend on those plants will be driven locally extinct. The result is a species-poor community consisting only of a few plants, often non-native, that are avoided by deer because of their thorns or distastefulness. For example, the area behind the Mayfrower Apartments contained a full complement of spring flora species 25 years ago, but today nearly all non-woody vegetation between ground level and approximately 6 to 8 feet above ground has been eliminated. Why don't you provide more educational programs and materials? It appears the most cost-effective method of educating the public is to respond to citizen requests for information by providing items such as a brochure. Information from each year's plan will be available on the City's website. The Task Force is committed to regularly recommend and develop new educational materials and resources. We also encourage all those interested in educating the public about ways to live with deer to do so. This effort does not necessarily have to be organized through the City. Can't the peninsula be preserved to provide a refuge for the deer in Iowa City? No. Deer frequently swim across the Iowa River and cross the highways to feed in other areas of town. Creating a safe haven for deer there would require fencing the peninsula and would eventually lead to destruction of all vegetation there. Have you killed deer on the peninsula because of the planned development? The City purchased portions of the peninsula in 1995 for $2,000,000, using general funds ($1.3m) and HUD Supplemental CDBG Flood Relief Funds ($.7m). The lower peninsula, situated in the floodplain, is 14 already designed as both a natural woodland, prairie, and wetland park as well as a well field for the City's water supply. To reimburse the general fund, the 70-acre upper peninsula has been sold to a developer. The peninsula neighborhood is intended to be a well-designed and environmentally sensitive development in the special setting of land overlooking a natural park and the Iowa River. The goals of the project are to provide housing for a variety of types of households and to show how different housing types can be proximate to each other and succeed through careful design, to complete an urban neighborhood in an infill site, and to provide a model of an alternative to conventional subdivisions for the development community in Iowa City. The recommendation to kill deer on the peninsula was made without reference to planned development and, according to City staff, the planned development was made without reference to the deer. The peninsula was one of the most appropriate areas to implement the reduction program because it has the highest number of deer per square mile and it provides several natural sites for sharpshooting. Why aren't you recommending that bow and arrow hunting be included in the plan, particularly since it is cheaper than hiring sharpshooters? A majority of members believe that sharpshooting is the most humane and effective lethal method of reducing Iowa City's large deer herd. Some members view bow hunting as inhumane. In addition, some members do not regard Iowa City's deer management as a recreational activity or sport for hunters and do not wish to encourage such a concept. The Task Force recognizes, however, that bow hunting is a potential legal option, and some members have voiced interest in a bow hunting component in Iowa City's management plan. Efforts will be made during the winter of 2002-2003 to receive feedback from residents on the incorporation of bow hunting into future deer management plans. We recognize that costs are minimal with bow hunting, but believe the community finds sharpshooting a more acceptable method than bowhunting for killing deer for management purposes. How have other communities handled deer management? Programs for deer management vary widely. Communities we contacted in Minnesota, Wisconsin, Illinois, Iowa, Missouri, and New York have tried a variety of methods: · City officials implementing a plan without citizen input. · City officials appointing a citizens' task force to review options and recommend a plan. · Leaving the issue of killing deer up to the citizens via a non-binding referendum (it is interesting to note the residents voted to kill deer and the Council ultimately decided not to kill deer.) · Use of bow hunting only (both extremely regulated and nearly unregulated restrictions). · Use of sharpshooting only (local law enfomement, federal agents, or private contractors). · Use of a combination of methods to kill deer (bow hunting and sharpshooting). The Task Force did not locate a single community in which deer were not killed and the population stabilized or decreased naturally. One community in Illinois reported that they did not kill deer and no longer had a "deer problem." However, the surrounding communities were actively managing deer using an annual kill. 15 ATTACHMENT A- WHITE BUFFALO SUMMARY REPORT SUMMARY REPORT 2001 - 2002 Deer Management Program Iowa City, Iowa by White Buffalo, Inc. Site Description Iowa City contains a matrix of suburban/commercial development, agricultural fields, parks and open grasslands. As a result of no legal hunting opportunities and fertile soils, the deer population had increased to a level incompatible with some land uses and human activities. Although deer physical condition is not an issue, there is concern regarding numerous deer/vehicle collisions and damage to garden and landscape plantings. As part of the 2001-2002 comprehensive deer management program under the authorization of the Iowa Department of Natural Resources this is the third consecutive year in which a population reduction program was implemented. Deer Mana.qement Program Overview Initial site preparation and prebaiting were conducted from 20 November 2001 - 30 November 2001. Deer removal activities began on 1 December 2001 and continued through 20 December. During the 20- day removal period, 18 days of fieldwork were required to achieve the harvest of 250 deer. Field Methods We followed the operations protocol outlined in the contract and changes agreed to verbally prior to the onset of site preparations. Twenty-eight bait sites were selected throughout the area of operation. Bait sites were shut down during the program as productivity declined. Deer were shot on a first opportunity basis. This means that deer were shot only when, 1 ) a safe opportunity presented itself, and 2) maximal harvest efficiency would be achieved. Most of the harvested deer were within 40 yards of the shooter. Carcasses were then tagged and delivered to Ruzicka's Meats for processing and data collection. Harvest Demographics The entire data set generated from harvested deer is represented in the spreadsheet entitled "Iowa City Harvest By Tag Number: December 1 - 20, 2001" (Appendix A). When using the "first opportunity" approach, the harvest demographics are usually representative of the population as a whole. We harvested 137 females (55%) and 113 males (45%). Fifty-six deer (22%) had visible antlers, whereas 194 deer (78%) were antledess. Fifty-seven male fawns were included in the antlerless harvest. The overall harvest demographics are summarized in Table 1. Ninety-four (38%) fawns, 50 (20%) yearlings, and 106 (43%) adults were harvested. Table 1. Age class and sex distribution of deer harvested in Iowa City, Iowa from 1 December 2001 - 20 December 2001. AGE # MALE (%) # FEMALE (%) # COMBINED Fawn 57 (23) 37 (15) 94 1.5 24 (9) 26 (10) 50 Adult 32 (13) 74 (30) 106 16 Harvest by Deer Mana.qement Zone To allow for a more comprehensive population management program, we summarized all the harvest data by management zone (Table 2) relative to the zones of deer concentration identified by the City's 2001 aerial snow count. Zone 1 covered the City's new water treatment facility property, north of Route 80 and west of Dubuque Street. Zone 2 was delineated on the west and south by the Iowa River, on the east by Dubuque Street and on the north by Route 80. Zone 3 was located east of Dubuque Street, south of Route 80 and northwest of Dodge Street. Zone 4 included land southeast of Dodge Street, north of Rochester Avenue and west of Scott Boulevard; Zone 5 covered the area east of the Iowa City airport, south of Route 6 and west of Sycamore Road. Zone 6 consisted of all areas west of the Walnut Ridge Association to the County Line. In total, the program was conducted in appromimately 6 square miles of the city. The most productive sites were within Zones 3 and 4, where 51 and 93 deer were culled respectively (58% of the total harvest). Table 2. Age class and sex distribution of deer harvested by management zone (bait sites) in Iowa City, Iowa from 1 December 2001 - 20 December 2001. ZONE 1 (30,31 ,D&S WT) - n = 27 MALE FEMALE AGE NUMBER PERCENT NUMBER PERCENT I Fawn 7 26 3 11 1.5 1 4 4 15 Adult 3 11 9 33 ZONE 2 (1,2,3,4,5,6,D&S P)-~ = 48 MALE FEMALE AGE NUMBER PERCENT NUMBER PERCENT Fawn 13 27 7 14 1.5 3 8 7 14 Adult 5 10 13 27 ZONE 3 (7,8,9,10,11,12,13,14,25,26,27)-G = 51 MALE FEMALE AGE NUMBER PERCENT NUMBER PERCENT Fawn 12 24 5 9 1.5 5 9 6 12 Adult 7 14 16 31 ZONE 4 (16,17,18,19,20,21,23,24,33,34,35,36,D&S A, SB)-D = 93 MALE FEMALE AGE NUMBER PERCENT NUMBER PERCENT Fawn 20 22165 16 1.5 14 15 6 Adult 14 15 24 26 ZONE5 (32,37)-~ = 10 MALE FEMALE AGE NUMBER PERCENT NUMBER PERCENT Fawn 3 30 1.5 1 10 Adult 2 20 4 40 17 ZONE6 (WR)-_n = 21 MALE FEMALE AGE NUMBER PERCENT NUMBER PERCENT Fawn 5 24 4 19 'L5 3 14 Adult 1 5 8 38 Twenty-three of the sites were used as stand sites. Seventy-seven (31%) deer were shot from a vehicle and 173 (69%) were shot from a stand. All sites denoted as "S" (stand) in the spreadsheet entitled "Iowa City Harvest By Tag Number: December 1 - 20, 2001" were utilized during the "sit and shoot" period of 1530-2000 hrs. All sites designated as "V" were approached by vehicle between 1900 and 0200 hr. Discussion Harvest demographics this year are very similar to the first 2 years. The sex and age ratio has stayed the same likely as a result of a harvest regime that removes a portion of the deer representative of the "naturally" existing population. This results in the maintenance of the original herd composition. As in the past, we summarized the harvest data by Deer Management Zone (Table 3) so comparisons of harvest data to past and future helicopter snow counts can be conducted and future harvest efforts can be refined. In general, harvest statistics reflect the significant decrease in deer densities in each zone. We may have reduced the deer densities below 30 deer/square mile, based on the reproductive rates of the population and the residual deer numbers from last year. Snow counts this winter will determine if this true, or whether some deer had migrated into the area since last year. Unexpected levels of immigration would increase the initial population size beyond that predicted by reproductive rates alone. Table 3. Three year comparison of harvest data by deer management zone. ZONE 1999-2000 2000-2001 2001-2002 1 (District 1) 15 2 27 2 (Districts 2 & 3) 186 74 48 3 (Districts 4 & 5) 57 123 51 4 (District 7) 102 122 93 5 (District 10) 19 10 6 (Clear Creek) 21 Total 360 340 250 Overall herd health was based on body measurements, fetal counts and yearling antler beam diameters. Dr. Harlo Hadow of Coe College, Cedar Rapids, Iowa collected these data. Deer sampled were determined to be in generally good health. Future Pro.qram Adjustments In particular, we recommend intensifying removal efforts in Zone 6. There is significant illegal hunting occurring throughout this area which has resulted in no population reduction and deer that are very wary of human activity. Unless poaching is curbed through the enforcement of existing laws the likelihood of incurring a meaningful reduction is minimal. There has been discussion about implementing removals in alternate years. I would suggest that during years of significant acorn production removal efforts should be postpone to the following year to avoid expending much effort for little return. When acorns are abundant deer will not come to bait predictably and our efforts would become very inefficient. This would probably occur once every 2-3 years on average. It is more logical to work around naturally occurring cycles then arbitrarily setting removal efforts. Acknowledgments We would like to thank Lisa Mollenhauer, Glenn Pauley, Darrell Brick, Jon Harding and Bob Henry from the City of Iowa City, Jeff Ruzicka and his crew of Ruzicka Meats, Dr. Harlo Hadow and his students, and all the participating landowners for their cooperation and support. 18 APPENDIX A. City Deer Harvest by Tag Number December 2001 - 20 December 2001 Tag # Zone Bait Site Date Sex Age Stand/Vehicle 1 3 14 1-Dec F Y S 2 3 14 1-Dec M F S 3 3 14 1-Dec F A S 4 3 14 l-Dec F A S 5 3 14 l-Dec M Y S 6 3 14 l-Dec F Y S 7 3 14 l-Dec F A S 8 4 16 1-Dec M A S 9 4 16 l-Dec M A S 10 4 16 l-Dec F A S 11 4 16 1 -Dec F F S 12 4 16 1 -Dec F F S 13 4 21 1-Dec M Y S 14 4 21 l-Dec F F S 15 4 21 l-Dec F F S 16 4 21 l-Dec F Y S 17 4 21 l-Dec F A S 18 4 21 1 -Dec F F S 19 4 21 1 -Dec F A S 20 4 21 l-Dec M F S 21 4 21 1-Dec F A S 22 4 21 l-Dec F F S 23 4 21 1-Dec F A S 24 4 21 1-Dec M F S 25 2 D&S P 1-Dec M Y V 26 2 D&S P 1-Dec F A V 27 2 D&S P 1-Dec F A V 28 2 D&S P 1-Dec F F V 29 2 D&S P 1-Dec M A V 30 1 D&S WT 1-Dec F Y V 31 1 D&S WT 1-Dec F F V 32 1 D&S WT 1-Dec F A V 33 1 D&S WT 1-Dec M A V 34 1 D&S WT 1-Dec F F V 35 1 D&S WT 1-Dec M F V 36 1 D&S WT 1-Dec F A V 37 1 30 2-Dec F A S 38 1 30 2-Dec F Y S 39 1 30 2-Dec F A S 40 1 30 2-Dec F A S 41 1 30 2-Dec M F S 42 1 30 2-Dec F F S 43 1 30 2-Dec F Y S 44 1 30 2-Dec M A S 45 4 23 2-Dec M F S 46 4 23 2-Dec M Y S 47 4 23 2-Dec M A S 48 4 23 2-Dec F A S 49 3 11 2-Dec M Y S 50 3 11 2-Dec M A S 51 3 11 2-Dec M A S 52 3 11 2-Dec M F S 53 3 11 2-Dec M Y S 54 3 11 2-Dec F Y S 19 55 3 25 3-Dec M F S 56 3 25 3-Dec F F S 57 3 25 3-Dec M F S 58 3 25 3-Dec F F S 59 3 25 3-Dec F A S 60 3 25 3-Dec F Y S 61 3 25 3-Dec F Y S 62 4 18 3-Dec M Y S 63 4 18 3-Dec M Y S 64 4 18 3-Dec M A S 65 3 13 3-Dec F A S 66 3 13 3-Dec M A S 67 4 33 4-Dec M Y S 68 4 33 4-Dec F F S 69 4 33 4-Dec F F S 70 4 33 4-Dec M F S 71 4 33 4-Dec F Y S 72 4 33 4-Dec M F S 73 4 33 4-Dec F A S 74 4 33 4-Dec M A S 75 3 10 4-Dec M A S 76 5 32 4-Dec F A S 77 5 32 4-Dec F F S 78 5 32 4-Dec F F S 79 5 32 4-Dec F A S 80 2 D&S P 4-Dec F A V 81 2 D&S P 4-Dec F F V 82 2 D&S P 4-Dec F A V 83 2 D&S P 4-Dec M F V 84 2 D&S P 4-Dec F F V 85 2 D&S P 4-Dec F A V 86 2 D&S P 4-Dec F Y V 87 2 D&S P 4-Dec F Y V 88 2 D&S P 4-Dec F Y V 89 2 D&S P 4-Dec F F V 90 2 D&S P 4-Dec M F V 91 2 D&S P 4-Dec M F V 92 1 D&S WT 4-Dec M Y V 93 1 D&S WT 4-Dec F A V 94 1 D&S WT 4-Dec M F V 95 1 D&S WT 4-Dec M F V 96 1 D&S WT 4-Dec F A V 97 1 D&S WT 4-Dec M F V 98 1 D&S WT 4-Dec M F V 99 1 D&S WT 4-Dec F A V 100 1 D&S WT 4-Dec M F V 101 4 D&S L 4-Dec F F V 102 4 D&S L 4-Dec F Y V 103 4 D&S L 4-Dec M A V 104 2 D&S P 4-Dec F A V 105 2 D&S P 4-Dec M F V 106 4 16 6-Dec M Y S 107 4 16 6-Dec M A S 108 4 16 6-Dec M F S 109 4 16 6~Dec M F S 110 3 10 6-Dec M F S 111 3 10 6-Dec M F S 112 3 10 6-Dec F A S 113 3 10 6-Dec M A S 114 3 10 6-Dec F A S 20 C281131 5 37 7-Dec M Y S C281132 5 37 7-Dec M A S C281133 5 37 7-Dec F A S C281134 5 37 7-Dec F A S C281135 5 37 7-Dec F F S C281136 4 35 7-Dec M F S C281137 4 35 7-Dec M F S C281138 4 35 7-Dec F A S C281139 3 7 7-Dec F A S C281140 3 7 7-Dec M F S C281141 3 7 7-Dec F A S C281142 3 7 7-Dec F A S C281143 3 7 7-Dec M F S C281144 3 7 7-Dec M A S C281145 3 7 7-Dec F F $ C281146 3 7 7-Dec M A S C281147 3 7 7-Dec M F S C281148 3 7 7-Dec F A S C281149 3 7 7-Dec F A S C281150 2 D&S P 7-Dec M F V C281151 2 D&S P 7-Dec F A V C281152 1 D&S WT 7-Dec F Y V C281153 1 D&SWT 7-Dec F A V C281154 2 D&S P 7-Dec M Y V C281155 2 D&S P 7-Dec M F V C281156 2 D&S P 7-Dec F A V C281157 2 D&S P 7-Dec F Y V C281158 2 5 8-Dec M A S C281159 2 5 8-Dec M Y S C281160 2 5 8-Dec F A S C281161 3 14 8-Dec M Y S C281162 3 14 8-Dec F Y S C281163 3 14 8-Dec F F S C281164 3 14 8-Dec F A S C281165 3 14 8-Dec F A S C281166 3 26 8-Dec M F S C281167 3 26 8-Dec M Y S C281168 3 26 8-Dec F A S C281169 3 26 8-Dec F F S C281170 3 26 8-Dec M F S C281171 4 SB 9-Dec M A S C281172 4 SB 9-Dec M Y S C281173 4 SB 9-Dec F A S C281174 4 21 9-Dec F A S C281175 4 21 9-Dec M Y S C281176 4 21 9-Dec F F S C281177 4 SB 9-Dec F A V C281178 4 23 10-Dec F A S C281179 4 23 10-Dec M F S C281180 4 21 10-Dec M F S C281181 4 21 10-Dec M A S C281182 4 21 10-Dec M Y S C281183 4 21 10-Dec M Y S C281184 4 21 10-Dec F Y S C281185 4 D&S L 10-Dec M A V C281186 4 D&S L 10-Dec M F V C281187 4 D&S L 10-Dec M F V C281188 4 D&S L 10-Dec F A V C281189 4 D&S L 10-Dec M Y V C281190 2 D&S P 10-Dec F A V 21 C281191 2 D&S P 10-Dec F F V C281192 2 D&S P 10-Dec F A V C281193 4 SB 10-Dec F Y V C281194 4 SB 10-Dec F A V C281195 4 SB 10-Dec F A V C281196 4 D&S L 10-Dec F A V C281197 4 D&S L 10-Dec F A V C281198 2 D&S P 10-Dec F A V C281199 2 D&S P 10-Dec F Y V C281200 1 30 11-Dec M A S C281201 3 7 11-Dec F A S C281202 3 7 11-Dec M F S C281203 6 WR 11-Dec F A V C281204 6 WR 11-Dec F Y V DNR-notag 6 WR 11-Dec F A V DNR-notag 4 SB 11-Dec M A V C281205 2 5 13-Dec F F S C281206 2 5 13-Dec M F S C281207 2 5 13-Dec M F S C281208 2 5 13-Dec M F S C281209 2 5 13-Dec M A S C281210 2 5 13-Dec M A S C281211 6 WR 13-Dec F A S C281212 6 WR 13-Dec F Y S C281213 4 SB 15-Dec M F S C281214 4 SB 15-De¢ F A S C281215 4 D&S A 16-Dec F A V C281216 2 5 17-Dec F A S C281217 2 5 17-Dec F Y S C281218 2 5 17-Dec M F S C281219 2 5 17-Dec M F S C281220 2 5 17-Dec M A S C281221 2 5 17-Dec M F S C281222 4 36 17-Dec M A S C281223 4 36 17-Dec M Y S C281224 4 33 17-Dec M F S C281225 4 33 17-Dec M Y S C281226 4 33 17-Dec M F S C281227 4 33 17-Dec M F S C281228 2 D&S P 17-Dec F F V C281229 4 SB 17-Dec F F V C281230 4 SB 17-Dec M F V C281231 4 SB 17-Dec F A V C281232 4 SB 17-Dec F F V C281233 4 SB 17-Dec F F V C281234 4 SB 17-Dec M F V C281235 6 WR 18-Dec F A S C281236 6 WR 18-Dec F F S C281237 6 WR 18-Dec M F S C281238 6 WR 18-Dec M F S C281239 6 WR 18-Dec M F S C281240 6 WR 18-Dec M F S C281241 6 WR 18-Dec F A S C281242 6 WR 18-Dec F F S C281243 2 6 18-Dec F A S C281244 2 6 18-Dec M F S C281245 4 SB 18-Dec F A V C281246 4 SB 18-Dec F F V C281247 4 SB 18-Dec M A V C281248 4 SB 19-Dec F A S 22 C281249 4 SB 19-Dec F A S C281250 4 SB 19-Dec M F S C281251 4 SB 19-Dec F F S C281252 4 21 19-De¢ F A S C281253 4 21 19-Dec F Y S C281254 4 21 19-Dec M A S C281255 4 D&S L 19-Dec M Y V C281256 5 32 20-Dec M A S C281257 6 WR 20-Dec F A S C281258 6 WR 20-Dec M F S C281259 6 WR 20-Dec F F S C281260 6 WR 20-Dec F F S C281261 6 WR 20-Dec F A S C281262 6 WR 20-Dec M A S C281263 6 WR 20-Dec F A S C281264 6 WR 20-Dec F Y S 23 Prepared by: Kevin L. Doyle, Ass't. Transportation Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5253 RESOLUTION NO. 02-284 RESOLUTION AUTHORIZING THE APPLICATION FOR TRAFFIC SAFETY IMPROVEMENT GRANT FUNDS FROM THE IOWA DEPARTMENT OF TRANSPORTATION FOR THE ADDITION OF A TVVO-WAY LEFT-TURN LANE BETWEEN GILBERT STREET AND JUST WEST OF JOHNSON STREET AND THE WIDENING OF THE BRIDGE NEAR VAN BUREN STREET FROM FOUR TO FIVE LANES ON BURLINGTON STREET. WHEREAS, the corridor along Burlington Street between Gilbert and just west of Johnson Street has been identified as a high collision corridor; and WHEREAS, the correction of the problem by constructing a two-way left-turn lane is estimated to cost approximately $201,000; and WHEREAS, the Iowa Department of Transportation has traffic safety funds available for which this project qualifies. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CiTY OF IOWA CITY, IOWA, THAT: The City Council of Iowa City, Iowa, authorizes the application to the Iowa Department of Transportation for traffic safety improvement funds for the Burlington Street Two-Way Left-Turn Lane and Bridge Widening Project in the amount of $201,000. Passed and approved this 201:h day of ,20 02 Approved by ATTEST: ~.4~.~-~...> ~. ~.~.n~J' .~/~-.¢w'¢~ CIT"~-CLERK C~'ty-Attorne~;'~ Of~c~~ It was moved by Pfab and seconded by Vande~'hoe¢ the Resolution be adopted, and upon roll call thero were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef ~- Wilburn jccogtpVes~budbddge.doc JCCOG REVISED Date: August 20, 2002 To: Iowa Department of Transportation From: Kevin L. Doyle, Assistant Transportation Planner Re: Traffic Safety Grant Application JCCOG Crash Analysis Location: Burlington Street between Gilbert & Johnson Streets Study Period: January 1998 - July 2002 Total Collisions: 41 Fatal Collisions: 0 Personal Injury Collisions: 5 Atlached are crash diagrams for the locations included in this analysis. Data source: JCCOG Access Crash Database 1998-2002. \memos\dotburlappl.doc Crash Diagram Mid-Block Burlington St - between Gilbert St, & Van Buren St. From: Jan 98 Through: July 02 -I~ I Movil~g Vehicle I Backing Vehicle  Non*involved Parked Vehicle Fixed Object Fatality Crash Diagram Intersection: Burlington St. & Van Buren St. From: Jan 1998 Through: July 2002 Moving Vehicle "~ Backing Vehicle ~ i Non-involved [ Parked Vehicle Bicycle Fatality Injury I Collision Noad-On Burlington Street !ii SideSwipe i Out of Cont;o, : ' ' { Not Plotted: 7 ] LeE Turn Side Swipe Rear End Right Angle Left Turn Pedestrian Bicycle Other D= Dry Fatal 0 0 0 0 0 0 0 i = Icy Personal Iniur~ 0 0 4 0 0 0 0 W = Wet Prop· Damage 0 4 5 I 0 0 10 Total 0 4 9 1 0 0 10 Weather Weather Pavement Time of Year Time of Day C = Clear Clear 13 D~ 14 Winter/Dec - Feb) 7 6:00 AM - 10:00 AM 3 SL = Sleet Cloudy 3 Wet 2 SpdncJ (Mar - May~ 8 10:00 AM - 4:00 PM 7 CL = Cloudy Fo~ 0 lc}, I Summer (Jun - Aug) I 4;00 PM - 8:00 PM 8 Rain 3 Unknown 7 Fall (Sep - Nov) 8 8:00 PM - 12:00 AM 3 F = Fog Sleet 0 12:00 AM - 6:00 AM 1 R = Rain Unknown 8 Unknown 2 Crash Diagram Mid-Block Burlington St. - between Van Buren St & Johnson St. From: Jan 98 Through: July 02 i Moving Vehicle Backing Vehicle ~ ~ Vehicle = ~ Pedestrian > Parked Vehicle Fixed Object Bicycle injury Collision Types Head*On Side Swipe I Crashes Not PIot~ed: 5 I OulofControl Left Turn Classification by Type Pavement Fatal 0 0 0 0 0 0 0 Personal Injupt, 0 0 0 0 0 0 1 W=Wet Prop. Damage 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 t Weather Weather Pavement Time of Year Time of Da)/ C = Clear Clear 0 D~/ 2 Winter (Dec - Feb) 2 6:00 AJVI * 10:00 AM 0 SL = Sleet Cloudy 2 Wet 1 Sprin~ ~lar * May) 1 10:00 AM - 4:00 PM 1 CL = Cloudy Unknown 3 Unknown 2 Summer (Jun - Au~]) 0 4:00 PM - 8:00 PM 1 Rain 0 Fall (Sep - Nov) 2 8:00 PM - 12:00 AM 2 F=Fog Wind 0 12:00 AM - 6:00 AM 0 R = Rain CHESTER J. CULVER ~ LIICAS BUILDING, FIRST FLOOR IOWA SECRETARY OF STATE ~ DES MOINES, IOWA 50319 August 27, 2002 MARIAN KARR %CITY OF IOWA CITY 410 E WASHINGTON ST IOWA CITY, IA 52240-1826 RE: Filing of 28E Agreement between the CITY OF IOWA CITY and the CITY OF UNIVERSITY HEIGHTS, JOHNSON COUNTY Dear MS KARR We have received the above described agreement which you have submitted to this office for filing, pursuant to the provisions of Chapter 28E, Code of Iowa. You may consider the same filed as of August 27, 2002. Sincerely, Chester J Culver Secretary of State CJC/PK Enclosures TEL (515) 281-5204 FAX (515) 242-5953 www.sos.state.ia.us sos@sos.state.ia.us Prepared by: Kevin L. Doyle, Assistant Transportation Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5253 RESOLUTION NQ. 02-285 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO Al-rEST THE FY2003 AGREEMENT BETWEEN THE CiTY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS. WHEREAS, Chapter 28E, Code of Iowa (1997), provides, in substance, that any power which may be exercised by a public agency of this state may be exercised jointly with another public agency having such power; and WHEREAS, it is in the mutual interest of the City of Iowa City and the City of University Heights to encourage the use of public transit by residents of University Heights; and WHEREAS, the parties have negotiated a contract for transit service in FY2003 at a rate of $27,411. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The FY2003 agreement between the City of Iowa City and the City of University Heights for transit service is hereby approved, and the Mayor is hereby authorized to execute and the City Clerk to attest same on behalf of the City of Iowa City. 2. The City Clerk is directed to file a copy of said agreement with the Secretary of the State of Iowa and the Johnson County Recorder, as required by Iowa Code, Section 28E. Passed and approved this 201:h day of Au(us1: 2002. Approved by (~I'I-'~LERK ' ~i[y-Attor~y's Offic~ It was moved by Vand~'hnef and seconded by 0,_nonne]'~ the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: × Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn Prepared by: Kevin L Doyle, Assistant Transportation Planner, 410 E, Washington St., Iowa City, IA 52240 (319) 356-5253 RESOLUTION NO. ~ ~) - ~. 0 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO A'I-I'EST THE FY2003 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS. WHEREAS, Chapter 28E, Code of Iowa (1997), provides, in substance, that any power which may be exercised by a public agency of this state may be exemised jointly with another public agency having such power, and WHEREAS, it is in the mutual interest of the City of Iowa City and the City of University Heights to encourage the use of public transit by residents of University Heights, and WHEREAS, the parties have negotiated a contract for transit' service in FY2003 at a rate of $27,411. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY HEIGHTS, IOWA, THAT: 1. The Mayor is hereby authorized to sign and the City Clerk to attest the FY2003 28E Agreement between the City of University Heights and the City of Iowa City for transit service. It was moved by (~"t and seconded by ~'~¢ ~ the Resolution be adopted, and upon roll call,there were: AYES: NAYS: ABSENT: '~ From ~' Gay ~ Giese ~ Schoenmaker ~. Wood Passed and approved this ~" ~ day of ...~u- ~1 ,2002. Mayor, Gldria Jacob~¢n City Clerk, Patricia Bid( jccog[p/res/bus28euh.doc Prepared by: Kevin L. Doyle, Asst. Transpor[ation Planner, 410 E. Washington, Iowa City, IA 52240 319-356-5253 FY2003 28E AGREEMENT FOR TRANSIT SERVICES BETVVEEN THE CITY OF IOWA CITY, IOWA AND THE CITY OF UNIVERSITY HEIGHTS, IOWA This agreement is made and entered into this ~l~day of ~'/,4,/~/ ,2002, by and between the City of Iowa City, Iowa and the City of University Heights, Iowa, both municipal corporations. WHEREAS, Chapter 28E of the Code of Iowa provides, in substance, that any power which may be exercised by a public agency of the state may be exercised jointly with another public agency having such power, and WHEREAS, it is in the mutual interest of the parties to encourage the use of public transit by residents of Iowa City and University Heights. NOW, THEREFORE, it is hereby agreed by and between the City of Iowa City and the City of University Heights, as follows: /. Scope of Services The City of Iowa City shall provide public transit service to the City of University Heights. Iowa City shall determine the scheduling of buses, the routes, and the location of bus stops within University Heights. It is agreed that residents of University Heights will obtain the same level of transit service as residents of Iowa City who are served by the same routes. II. Duration The term of this agreement shall commence July 1, 2002, and continue through and including June 30, 2003. ///. Termination This agreement may be terminated upon thirty calendar days written notice by either party. iV. Compensation The City of University Heights agrees to pay $27,411 for the provision of public transit service as herein described during FY2003. Payment shall be made in twelve monthly payments of $2,284.25 each, to be received by the City of Iowa City on or before the 15th of each month. V. Chapter 28E, Code of iowa In accordance with Chapter 28E of the Code of Iowa, this agreement shall be filed with the Secretary of the State of Iowa and the County Recorder of Johnson County, Iowa. By: ~'~n~st W. Lehman', ~layor By: /~-/~'~~ Gloria Ja~son, Mayor Attest: Attest: City Patricia Birk, City Clerk Approved by: City Attorney's Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this <0o day of ~u,&6~Fi-~ 20 i::>~', before me, , a Notary Publi~ in and for th~ State of Iowa, personally appeared Ernest W. Lehman and Marian K. Kart, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and Ci~ Clerk, respectively, of the Ci~ of Iowa Ci~, Iowa; that the seal a~xed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the ~rporation, by authori~ of its City Council, as contained in (~ (Resolution) No. o~ - ~ ~ passed by the Ci~ Council, on the ~ day of ~&~ ,20 ~ , and that Ernest W. Lehman and Marian K. Karr acknowledged the execution of the instrument to be their volunta~ act and deed and the voluntaw act and deed of the corporation, by it voluntarily executed. SOND~E FORT ] mission Number 159791J Y Commission E~ms J Nota~ Public in and for the State of Iowa STATE OF IOWA ) ) SS; JOHNSON COUN~ ) me, ~ ~ ~/~ , a Nota~ Public in and for the State of Iowa, pemonally appeared Gloria Jacobson and Patricia Birk, to me pemonally known, and, who, being by me duly sworn, did say that they am the Mayor and Ci~ Clerk, respectively, of the Ci~ of University Heights, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its Ci~ Council, as contained in (Resolution) No. ~-~0 . passed by the Ci~ Council, on the ~ day of ~V/~ , 20 O~ _, and that Gloria Jacobson and Patricia Birk acknowledged ~e execution of the instrument to be their volunta~ act and dOO~,~d t~e volunt~~.~n.~? o~o corporation, by ,t volu~tadly exocuted.~ ,o,, I*lg Public in and for tho State of lowa Prepared by: Blythe Adams, Central Services 410 E. Washington St., Iowa City, IA 52240 (319) 356-5077 RESOLUTION NO. 02-286 RESOLUTION AWARDING THE VEHICLE TOWING AND STORAGE SERVICES CONTRACT TO BIG 10 UNIVERSITY TOWING. WHEREAS, on June 24, 2002, the City prepared requests for proposals for vehicle towing and storage services for a three (3) year contract; and WHEREAS, proposals were received and evaluated by staff according to the criteria set out in the request for proposal; and WHEREAS, Big 10 University Towing has submitted the proposal which best meets the City's needs for a three (3) year towing contract, and will meet all requirements of the proposal documents by the start of the contract; and WHEREAS, it is in the public interest that the City of Iowa City, Iowa enter into a contract with Big 10 University Towing for towing and storage service, a copy of which is attached to this resolution, to be effective on August 23, 2002. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Subject to Big 10 University Towing satisfaction of all padiculars noted in their proposal by August 23, 2002, the City hereby accepts the Big 10 University Towing proposal for towing service as in the public interest, and approves the contract as to content and form. 2. The Mayor is authorized to sign and the City Clerk to attest the attached contract on behalf of the City. 3. The City Manager or designee is hereby authorized to administer said contract. Passed and approved this 20th _~~~~_~ AYR ' '- Approved by CITY--CLERK ' City Attorney's O~fice Resolution No. 02-286 Page 2 It was moved by Champion and seconded by Pfab the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner ~ Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn RFP #03-08, Page 11 of 19 SECTION II. CONTRACT RFP #03-08, VEHICLE TOWING AND STORAGE SERVICES THIS AGREEMENT, made and entered into this,~l~0'day of August, 2002, by and between the CITY OF IOWA CITY, hereinafter referred to as "City," and'~,~.~\O LJ~'¢o.~,-~'~'~-"[O,~h'~reinafter referred to as "Contractor." WHEREAS, the City has prepared certain lists, specifications, and proposal blanks, dated and flied the .~'f~ day of ~/,(f7~ , 2002, for vehicle towing and storage services for three (3) years effective August 23, 2002. WHEREAS, it is in the public interest to enter into a Contract to carry out the towing and storage of motor vehicles in Iowa City; and WHEREAS, said lists, specifications, and proposal accurately and fully describe the terms and conditions upon which the Contractor is willing to perform the work specified. NOW, THEREFQRE, in consideration of their mutual promises, it is agreed between the Padies as follows: 1. The City hereby accepts the Contractor's proposal for the work and for the sums listed below: See attached rate sheet, Sec. V, Page 1~2 2. City and Contractor agree this Contract consists of the following component parts, which are made a part of this Contract by reference, as if set out in full herein: a. Specifications, including (1) Notice to Bidders (2) General Specifications (3) Information and Rate Sheets b. Contractor's Proposal c. This InstrumentJContract 3. Payments are to be made to the Contractor in accordance with and subject to the provisions set forth herein, together with the documents made a part of this Contract. 4. This Contract is executed in duplicate. RFP #03-08, Page 12 of 19 3. Payments are to be made to the Contractor in accordance with and subject to the provisions set forth herein, together with the documents made a part of this Contract. 4. This Contract is executed in duplicate.  CONTRACTOR Title ATTEST: ATFEST: Title / Approved by ~ty Attorney's Office- RFP #03-08, Page 18 of 19 SECTION V. RATE SHEETS RFP fK)3-08, VEHICLE TOWING AND STOl:LA, GE SERVICES A. BIDDER AGREEMENT: 1. The undersigned agrees to provide vehicle towing and storage services for the City of Iowa City, in accordance with the conditions and specifications of these bid documents, and at the rates listed below. 2. The undersigned certifies that ail information contained in Sec. IV, COMPANY INFORMATION, is current and accurate. 3.Prices bid, less tax, must remain firm for the first year of the contract. Any change of fee or charge may be made only on the anniversary date of each year of the contract term. 4. The City of Iowa City does not guarantee or imply that any specific number of tows will occur, or is expected to occur, during the term of this contract. B. RATES PROPOSED: 1. GROUP I: Rates for Group I apply to those vehicles which are NOT owned by the City, and services performed as a result of a call from a City dispatcher or official. (City-owned or leased vehicles are included in Group II.) GROUP I. CLASS A BID PRICE STANDARD TOW .............................................................................................................................. $ 35.00 DOLLY CHARGE ................................................................................................................................ $ t 5. O0 MILEAGE OUTSIDE CITY LIMITS ..................................................................................................... $ t. 00/m 1 MILEAGE OUTSIDE CITY LIMITS ON DOLLYS .............................................................................. $ NC WINCHING (First 1/2 hour) ................................................................................................................ $ tO. 00 WINCHING (After first 1/2 hour) ........................................................................................................ $ ]_ 0.00 TIREORWHEELCHANGE .......................................................................................................... $ 20.00 STANDBY TIME (First 1/2 hour) ....................................................................................................... $ NC STANDBY TIME (After first 1/2 hour) ................................................................................................ $ NC SHOW-UP FEE .................................................................................................................................. $ tS.00 GROUP I. CLASS C: TOWING AND/OR RECOVERY BID PRCE TRUCKS, TRACTORS, HOUSE TRAILERS, TRUCK TRAILERS, BUSES, ETC ............................................................................................................................. $ 75.00 TRUCK TRACTOR TRAILERS ........................................................................................................ $ 75. O0 AFTER HOURS RELEASE CHARGE .......................................................................................... $ NC FIRST HOUR (Per Unit) ................................................................................................................ $ 50.00 AFTER FIRST HOUR (Per Unit) $ 50.00 GROUP I. STORAGE BID PRICE CARS, PICKUPS, MOTORCYCLES (Outside Storage) ................................................................ $ 8.00 CARS, PICKUPS, MOTORCYCLES (Inside Storage for first seven 8.00 days - by Police Request ONLY) $ RFP #03-08, Page 19 of 19 2. GROUP I1: Rates for Group II apply ONLY to those vehicles which are owned or leased by the City, and the services performed as a result of a calf from a City Police Officer or City employee. GROUP II. CLASS A BID PRICE STANDARD TOWS ............................................................................................................................ $ 3 0 o 00 DOLLY CHARGE ................................................................................................................................ $ NC MILEAGE OUTSIDE CITY LIMITS ..................................................................................................... $ NC MILEAGE OUTSIDE CITY LIMITS ON DOLLYS .............................................................................. $ NC WINCHING (First ',/2 hour) .................................................................................................................. $ NO WINCHING (After first ¼ hour) ........................................................................................................... $ NC STANDBY TIME (First ~'2 hour) .......................................................................................................... $ NC STANDBY TIME (After first ',/= hour) ................................................................................................... $ NC SHOW-UP FEE .................................................................................................................................. $ NC GROUP II. CLASS C: TOWING AND/OR RECOVERY BID PRICE TRUCKS, TRACTORS. BUSES ........................................................................................................ $ '75. O0 UNDERREACH ................................................................................................................................... $ 0 FIRST HOUR (Per Unit) ................................................................................................................... $ NC AFTER FIRST HOUR (Per Unit) ........................................................................................................ $ 50. O0 C. AUTHORIZED SIGNATURE NAMEOFFIRM: Big 10 University Towing, Inc. ADDRESS: 3309 Hwy. 1 S.W. PHONE NUMBER: TOLL FREE NUMBER: FAX NUMBER: R1 E-MAIL ADDRESS: WEB SITE ADDRESS: WWW. NAME & TITLE OF REPRESENTATIVE: DATE SIGNED: CENTRAL SERVICES MEMO Date: July 24, 2002 To: Steve Atkins, City Manager Re: PROPOSED TOWING CONTRACT- PROPOSALS RECEIVED 7~9~02 Note: The City receives no direct revenue from this contract. BACKGROUND: Proposal documents were made available to all area towing service providers. The City received two proposals and is recommending award to Big 10 University Towing for the three-year contract. Big 10 University Towing will provide towing and storage services for vehicles impounded due to traffic violations, abandonment, and police investigation. Big 10 University Towing is located 2.0 miles west of the City limits on Hwy 1 South. Holiday Wrecker Service Inc. is located 1.5 miles west of the City limits. ATTACHED: [] Resolution for Council approval to award the contract to Big 10 University Towing on August 20, 2002. The resolution contains a provision that Big 10 University Towing meet all requirements of the proposal documents by start of the contract, August 23, 2002. [] Summary of towing contract proposals received July 9, 2002: [] Big 10 University Towing [] Holiday Wrecker Service Inc. [] Report from Police Department regarding equipment and facilities. COMMENTS: [] The contract vendor wil~ change from Holiday Wrecker Service Inc., who has had the contract for the last three years, to Big 10 University Towing. Holiday Wrecker Service Inc. will conduct a final auction to comply with current contract requirements for disposal. [] The proposed contract is for three years, effective August 23, 2002. [] Basic towing rate will remain the same. [] The contract will cover an estimated 4,000 tows per year. At a conservative estimate of $35 per tow, the contract is worth approximately $140,000 per year, or $420,000 for the three-year period. [] The City receives no direct revenue from this contract. [] Required insurance coverage increased as recommended by the City's Insurance Agent. The Contractor is also required to submit a $2,500 performance bond by the stad of the contract and to complete Contract Compliance Documents within 30 calendar days of the contract start date. [] The Iowa City zoning code allows storage of abandoned or salvaged vehicles only in the 1-1 zone. Storage of operable vehicles would be permitted in a C1-1 zone. Enc. Cc: R.J. Winkelhake, Police Chris O'Brien, Parking Eleanor Dilkes, City Attorney Tom Hansen, Equipment Ron Logsden, Transit CHESTER J. CULVER ~,~q~ Hoov~:R BUILDING, 2ND FI,OOR IOWA SECRETARY OF STATE ~ DES MOiNES, IOWA 50319 September 11, 2002 MARAIN K. KARR, MMC CITY OF IOWA CITY 410 E WASHINGTON ST IOWA CITY, IA 52240-1826 RE: Filing of 28E Agreement between the THE CITY OF IOWA CITY and the UNIVERSITY OF IOWA Dear MS KARR, MMC We have received the above described agreement which you have submitted to this office for filing, pursuant to the provisions of Chapter 28E, Code of Iowa. You may consider the same filed as of September 11, 2002. Sincerely, Chester J Culver Secretary of State CJC/pm Enclosures (515) 281-5204 FAX (515) 242~5953 www.sos.state.ia.us sos@sos.state.ia.us Prepared by: Central Services, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5076 RESOLUTION NO..02-287 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A CHAPTER 28E AGREEMENT FOR EMERGENCY RADIO COMMUNICATIONS BE'rVVEEN THE CITY OF IOWA CITY, IOWA, AND THE UNIVERSITY OF IOWA. WHEREAS, the City of Iowa City (Iowa City) is a municipal corporation, with authority to enter into an agreement with other agencies, whether public or private, to carry out the City's governmental duties, as provided in Chapter 28E, Code of Iowa (2001); and WHEREAS, the City purchased an eight hundred (800 MHz) radio trunking system ("System"), with sufficient capacity to allow the University to participate in the use of the system as agreed by both Parties; and WHEREAS, it is in the best interests of both Parties to share communications systems whenever possible, for the mutual benefit of the citizens of the City of Iowa City, and also the students, staff, and visitors of the University of Iowa; and WHEREAS, the City and the University have a Chapter 28E Agreement for radio communications which, by its terms, expires on August 1, 2002, and the parties desire to renew said agreement on substantially the same terms. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Mayor and City Clerk are hereby authorized to execute the attached Agreement with the University of Iowa, said Agreement being incorporated by reference herein, and said Agreement is hereby approved as to form and content, and is found to be in the best interests of the citizens of Iowa City, Iowa. 2. The City Clerk is hereby authorized to record a certified copy of this Resolution, with the Agreement attached in the Secretary of State's office for the State of Iowa, and also in the Johnson County Recorder's Office, as required by Chapter 28E, Code of Iowa (2001). 3. The City Clerk is hereby directed to forward a copy of the returned, recorded resolution and agreement to the University of Iowa. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Passed and approved this 20th day of Auqust ,2002. MAYOR A,J;:~erollL~ by ~ ClT~OLERK (City Att~ne¥'~4~ffUe ~..~/ - -- Resolution No. 02-287 Page 2 It was moved by Vandet'hoef and seconded by Pfab the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner × Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn -2- CHAPTER 28E AGREEMENT FOR RADIO COMMUNICATIONS BETWEEN THE CITY OF IOWA CITY, IOWA AND THE STATE UNIVERSITY OF IOWA This Agreement is made and entered into by and between the City of Iowa City, Iowa, a municipal corporation ("City"), and the University of Iowa, ("University"), both political subdivisions, sometimes collectively referred to as "Parties." WHEREAS, the University and City both provide services requiring routine as well as emergency radio communications to City residents and to the students, staff, and visitors of the University of Iowa; and WHEREAS, it is mutually beneficial to both parties to have access to public safety facilities, as well as to routine communications facilities which serve both Parties and the public; and WHEREAS, it is mutually beneficial for both the City and the University to cooperate, and to work closely with one another in the area of radio communications; and WHEREAS, it is in the best interest of both Parties to share communications systems whenever possible, for the mutual benefit of the citizens of the City of Iowa City, and also the students, staff, and visitors of the University of Iowa; and WHEREAS, Chapter 28E, Code of iowa (2001) permits state and local governmental entities to make efficient use of their resources and powers, in order to provide joint services by way of a duly recorded agreement. -3- NOW, THEREFORE, in consideration of their mutual promises herein, the University and the City of Iowa City agree as follows: 1. University acknowledges the City purchased an eight hundred (800 MHz) radio trunking system ("System"), with sufficient capacity to allow the University to participate in the use of the system. 2. To that end, the City and University agree more specifically as follows: a) The City shall allow the University to use a number of talk groups (a line of communications shared by a distinct group of radio units) as agreed to by both Parties for use by the University. b) The University will purchase all equipment needed by the University, and the University agrees to maintain any and all equipment so purchased by the University pursuant to this Agreement. c) The City agrees to maintain the ~00 MHz trunking radio equipment system which is the subject of this Agreement, and to do so adequately and responsibly. Upon future capital investment, upgrade to or replacement of the City's radio system, a capital contribution will be required from all parties involved. Such capital contribution shall be addressed in a separate agreement between the parties. d) Parties agree that the University's cost for use of the 800 MHz trunking radio equipment system will be determined in September of each fiscal year, for implementation, billing and payment during said fiscal year, and City agrees to submit a "user fee" billing to University, to be paid within sixty -4- (60) calendar days of the date of the billing. e) University agrees to pay to City a user fee of $121 per radio unit per year, to be billed by City on or after September 1 of each year. Said billing shall be paid within sixty (60) calendar days of the date of said billing. The University also agrees to pay the proper amounts billed for any additional radio units added to the trunking system for the University during a fiscal year, which shall be paid on a monthly pro-rated basis, with payment also due within sixty (60) days of billing on or after September I of each year. The annual user fee noted above may be increased, but not decreased, during the extended term (i.e. each year after fiscal 2003) by an amount not to exceed the percentage increase in the United States Bureau of Labor Statistics Consumer Price Index for All Items and Mean Groups Figures for All Urban Consumers July 2003, over the figures for the month of July 2002. For each successive year of the automatic renewal term, the annual user fee maybe increased by the percentage increase in the CPi from the previous fiscal year as outlined above. f) Parties agree this Agreement shall be for a period of one (1) year from August 1, 2002, and that this Agreement shall be automatically renewed for additional periods of one (1) year each, on the same terms and conditions outlined herein, unless either party gives the other party written notice to terminate the agreement sixty (60) calendar days prior to August 1 of each successive year. However, this Agreement shall not extend beyond August 1, 2007, without review and re-execution of a new agreement, together with re-recording of said updated agreement. -5- g) Parties agree this Agreement is not assignable. 3. Parties hereto acknowledge that this Agreement shall conform to the requirements of Chapter 28E, Code of Iowa (2001); and that this agreement, as such, shall be in force and effect only after execution by the City Council of the City of Iowa City and The University of Iowa, upon filing with the Secretary of State of the State of Iowa, and upon this Agreement being duly recorded with the Johnson County Recorder's Office, Johnson County, Iowa. Dated this ~ ~ day of ~ u~ ~.~'- ,2002. THEC~ IOWA CITY, I,~ THE UNIVERSITY OF IOWA B ~rh~st VV'~ehma'~, Ma~,°r By: ~'~ Andrew Iv r Mar~'~A'n K. Karr, City Clerk Approved by: ~ ~ ..q ~ ' -6- CITY ACKNOWLEDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this go day of -t~c~T ,2002, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Ernest W. Lehman and Madan K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (G~-!na.,r~ (Resolution) No. o~- ~[7 passed (the Resolution adopted) by the City Council, under Roll Call No. ~ -- of the City Council on the o~o day of ~,.~C~u. ST- . 2002, and that Ernest W. Lehman and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily ~v~, so.o Ero.T I ]Commission Number 159791J I "r~l ~ - 7- o ~ Notary Public in and for the State of Iowa UNIVERSITY ACKNOWLEDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this ._~h dayof ~ IL~i ~ '~ , 2002, before me, the undersigned, a Notary Pub~'c in and for the State of Iowa,0personally appeared Andrew Ives, to me personally known, who, being by me duly sworn, did say that he is 'the University Business Manager, that he has authority to act and is acting on behalf of the University of Iowa, as provided by the State Board of Regents, and that as such he did execute the foregoing instrument as the voluntary act and deed of the University of Iowa, for and on behalf of the State of Iowa Board of Regents. · : "~ State of Iowa Notary Pu for'thee '- LiSA J I~AUSE ,sarah/radi icet,ons 28~ agreemen, U, doc....... '~e~'t CO~- ~ ~"-~1%~ J'~o~,,,~c°a'sa°~ ~ I' City of Iowa City MEMORANDUM TO: City Council FROM: Mary Niichel, Central Services Administrator DATE: August 8, 2002 RE: 28E Agreement for Radio Communications The resolutions to renew the 28E Agreement for emergency radio communications between the City of Iowa City and the University of Iowa and the City of Iowa City and Johnson County, Iowa are included in the City Council Agenda. At this time, the City of Iowa City is waiting for approval from the Johnson County Board of Supervisors regarding the 28E Agreement between the City of Iowa City and Johnson County. The 28E Agreement between the City of Iowa City and the University of Iowa has been included in the City Council Agenda. CHESTER, -J. CULVER, · ~ HoovE~: BUILDING, 2ND FLOOR lo,x^ S~ ,a ~A~ O~ Sr~XTk D~;S MO~N~S, IOWA 50319 September 11, 2002 MARAIN K. KARR, MMC CITY OF IOWA CITY 410 E WASHINGTON ST IOWA CITY, IA 52240-1826 RE: Filing of 28E Agreement between the THE CITY OF IOWA CITY and the JOHNSON COUNTY Dear MS KARR, MMC We have received the above described agreement which you have submitted to this office for filing, pursuant to the provisions of Chapter 28E, Code of Iowa. You may consider the same filed as of September 11, 2002. Sincerely, Chester J Culver Secretary of State CJC/pm Enclosures TEL (515) 281-5204 FAX (515) 242-5953 www.sos.state.ia.us sos@sos.state.ia.us Prepared by: Central Services Division, 410 E. Washington St., Iowa City, IA 52240, (319) 356-5076 RESOLUTION NO, 02-288 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A CHAPTER 28E AGREEMENT FOR EMERGENCY RADIO COMMUNICATIONS BETWEEN THE CITY OF IOWA CITY, IOWA AND JOHNSON COUNTY, IOWA WHEREAS, Johnson County and the City both provide services requiring routine as well as emergency radio communications to City residents; and WHEREAS, it is mutually beneficial to both parties to have access to public safety facilities, as well as to routine communications facilities which serve both parties and the public; and WHEREAS, it is mutually beneficial for the City and County to cooperate and to work closely together in the area of radio communications; and WHEREAS, Chapter 28E, Code of Iowa, (2001), permits state and local governments to make efficient use of their resources and powers in order to provide joint services through the use of a duly recorded agreement; and WHEREAS, the City and Johnson County, Iowa have a 28E Agreement for radio communications which, by its terms, expires on August 1, 2002, and the parties desire to renew said agreement on substantially the same terms. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1 The Mayor and the City Clerk are hereby authorized to execute the attached Agreement with Johnson County, Iowa, said Agreement being incorporated by reference herein, and said Agreement is hereby approved as to form and content, and is found to be in the best interests of the citizens of Iowa City, Iowa. 2. The City Clerk is hereby authorized and directed to certify a copy of this Resolution with the Agreement attached in the Secretary of State's office for the State of Iowa, and also in the Johnson County Recorder's Office, as required by Chapter 28E, Code of Iowa (2001). 3. The City Clerk is hereby directed to forward a copy of the returned, recorded resolution and agreement to Johnson County, Iowa. Passed this 20th day of /~,~u,~ ,20 and approved A~YO~~'~ ~/~~ Resolution No. 02-288 Page 2 It was moved by Pfab and seconded by Vanden'hoer the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X . Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn -2- CHAPTER 28E AGREEMENT FOR RADIO COMMUNICATIONS BETWEEN THE CITY OF IOWA CITY, IOWA AND JOHNSON COUNTY, IOWA This Agreement is made and entered into by and between the City of Iowa City, Iowa, a municipal corporation ("City"), and Johnson County, Iowa, ("County"), both governmental entities, sometimes collectively referred to as "Parties." WHEREAS, Johnson County and the City both provide services requiring routine as well as emergency radio communications to City residents; and WHEREAS, it is mutually beneficial to both parties to have access to public safety facilities, as well as to routine communications facilities which serve both Parties and the public; and WHEREAS, it is mutually beneficial for both the City and the County to cooperate, and to work closely with one another in the area of radio communications; and WHEREAS, it is in the best interest of both Parties to share communications systems whenever possible, for the mutual benefit of the citizens of the City of Iowa City, and Johnson County; and WHEREAS, Chapter 28E, Code of Iowa (2001) permits state and local governmental entities to make efficient use of their resources and powers, in order to provide joint services by way of a duly recorded agreement. .3- NOW, THEREFORE, in consideration of their mutual promises herein, Johnson County and the City of Iowa City agree as follows: 1. Johnson County acknowledges the City purchased an eight hundred (800 MHz) radio trunking system ("System"), with sufficient capacity to allow the Johnson County Ambulance Service ("JCAS"), a department of Johnson County, Iowa, to participate in the use of the system. 2. To that end, the City and the County agree more specifically as follows: a) The City shall allow the JCAS to use a number of talk groups (a line of communications shared by a distinct group of radio units) as agreed to by both Parties for use by the JCAS. b) The County will purchase all equipment needed by the JCAS, and the JCAS agrees to maintain any and all equipment so purchased by the JCAS pursuant to this Agreement. c) The City agrees to maintain the 800 MHz trunking radio equipment system which is the subject of this Agreement, and to do so adequately and responsibly. Upon future capital investment, upgrade to or replacement of the City's radio system, a capital contribution will be required from all parties involved. Such capital contribution shall be addressed in a separate agreement between the parties. d) Parties agree that the JCAS's cost for use of the 800 MHz trunking radio equipment system will be determined in September of each fiscal year, for implementation, billing and payment during said fiscal year, and City agrees to submit a "user fee" billing to JCAS, to be paid within sixty (60) -4- calendar days of the date of the billing. e) The County agrees to pay to City a user fee of $121 per radio unit per year, to be billed by City on or after September I of each year. Said billing shall be paid within sixty (60) calendar days of the date of said billing. JCAS also agrees to pay the proper amounts billed for any additional radio units added to the trunking system for JCAS during a fiscal year, which shall be paid on a monthly pro-rated basis, with payment also due within sixty (60) calendar days of billing on or after September 1 of each year. The annual user fee noted above may be increased, but not decreased, during the extended term (i.e. each year after fiscal 2003) by an amount not to exceed the percentage increase in the United States Bureau of Labor Statistics Consumer Price Index for All Items and Mean Groups Figures for All Urban Consumers July 2003, over the figures for the month of July 2002. For each successive year of the automatic renewal term, the annual user fee may be increased by the percentage increase in the CPI from the previous fiscal year as outlined above. f) Parties agree this Agreement shall be for a period of one (1) year from August 1, 2002, and that this Agreement shall be automatically renewed for additional periods of one (1) year each, on the same terms and conditions outlined herein, unless either party gives the other party written notice to terminate the agreement sixty (60) calendar days prior to August 1 of each successive year. However, this Agreement shall not extend beyond August 1, 2007, without review and re-execution of a new agreement, together with re-recording of said updated agreement. -5- g) Parties agree this Agreement is not assignable. 3. Parties hereto acknowledge that this Agreement shall conform to the requirements of Chapter 28E, Code of Iowa (2001); and that this agreement, as such, be in force and effect only after execution by the City Council of the City of Iowa City and the Johnson County Board of Supervisors, upon filing with the Secretary of State of the State of Iowa, and upon this Agreement being duly recorded with the Johnson County Recorder's Office, Johnson County, iowa. Dated this 22nd_ day of August ,2002. THE,~F IOWA CITY,~.~ JOHNSON COUNTY, IOWA - brnest V~ Lehm~'n, Mayor '-c~rol Thompson~ dhai~" - Johnson County Board of Supervisors Attest: ~/~¢.,¢¢.~.-.-._.) ~. ~'".-¢.~') Attest: Ma'¥&an K. Karr, City Clerk Johnson County Auditor Approved by: City Attorney's Office -6- CITY ACKNOWLEDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this ,30 day of ~c~q" ,2002, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Ernest W. Lehman and Madan K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (OrdiRa~e) (Resolution) No. o,~ - a ~ ~' passed (the Resolution adopted) by the~ity Council, under Roll Call No. -------- __. of the City Council on the ~D day of ~-(,4 c~,,, s r 2002, and that Ernest W. Lehman and Madan K. KarT acknowledged the execution of th(; instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it vo Unf2rilv ~YRnl itPd I,P~;.I SONDRAE FORT I [~ ~1~ bICommission Nun3ber 1597911 I' ,~ '1 My Commission Expires -~ ~,~,u'J]~ o.~. I "~"~r'l ~-'~'°'~ I Notary Public in and for the State of Iowa JOHNSON COUNTY ACKNOWLEDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this 2- Z- day of_~.~c,T- ,2002, before me, the undersigned, a Notary Public in a-'~'for the State of Iowa, personally appeared Carol Thompson, to me personally known, who, being by me duly sworn, did say that they are the Chairperson of the Board of Supervisors and [Auditor] [Deputy Auditor], respectively, of Johnson County, Iowa; that the seal affixed hereto is the seal of said county; that this instrument was signed and sealed on behalf of .~:id county by authority of its Board of Supervisors; and that the said Carol Thompson and ,,._J~ d' r,~?...,.,.-~'.--- as such officers acknowledged the execut on of sa d nstrument to be the 'v01unta~/a~ct'and deed of Johnson County by it and by them voluntarily executed, I .~.1 MICHAEL SULLIVAN I ~'? ~ L'° d~" [IC°mmissi°n Number 7178611 N~ /~/.~u I;~'1 MyCommi~l. io~Explms I ~ar~Public'in a~'d-for the State of Iowa finpurch/agt/28Eagreement with Johnson County.doc Prepared by: Janet Lower, Civil Engineer, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5145 RESOLUTION NO. 02-289 RESOLUTION REJECTING BIDS RECEIVED ON AUGUST 6, 2002 FOR THE 2002 CURB RAMP PROJECT, REBIDDING THE PROJECT, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, bids were received on August 6, 2002 for the 2002 Curb Ramp Project, and the bid exceeded the Engineer's estimate by more than 10%; and WHEREAS, the Department of Public Works recommends that the Council reject all bids and rabid the project; and WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The all bids received on August 6, 2002 for the 2002 Curb Ramp Project are rejected. 2. The amount of bid security to accompany each bid for the construction of the above- named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the. above-named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the Civic Center, until 10:30 a.m. on the 17th day of September, 2002, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Thereafter the bids will be opened by the City Engineer or his designee, and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting, to be held at the Emma J. Harvat Hall, Civic Center, Iowa City, Iowa, at 7:00 p.m. on the 24th day of September, 2002, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. Passed and approved this 20th day of Auo,.t~'} ,20 02 Approved.by pweng/res/O2curoramp doc Resolution No.02-289 Page 2 it was moved by Vanderhoef , and seconded by Pfab the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn ADVERTISEMENT FOR BIDS 2002 CURB RAMP PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:30 A.M. on the 6th day of August, 2002, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Pro- posals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 20th day of August, 2002, or at such later time and place as may be scheduled. The Project will involve the following: Construction of 6-inch thick colored and stamped Portland Cement Concrete curb ramps at specified locations. Construction of 4-inch thick Portland Cement Concrete sidewalk and remove and replace curb (or grind curb drop) where needed to construction curb ramps to specifications. All work is to be done in strict compliance with the plans and specifications prepared by Rick Fosse, P.E. of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of ail materials and labor, and also protect and AF-1 save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Days: 55 Specified Start Date: August 26, 2002 Liquidated Damages: $250.00/day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be secured at the Office of the City Engineer, Iowa City, Iowa, by bona fide bidders. A $10.00 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to the City of Iowa City. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quanti- ties, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF-2 Prepared by: Gary Cohn, ITS Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319)356-5430 RESOLUTION NO. 02-290 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE VOICE COMMUNICATIONS - PHASE 2 OUTSIDE PLANT PACKAGE PROJECT, WHEREAS, Gabe's Construction Company, Inc. of Sheboygan, Wisconsin has submitted the lowest responsible bid of $528,600 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Gabe's Construction Company, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance cedificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 20th day of August ,20 02 Approved by CITY CLERK City Attorney's Office pweng\ma st ers\awrdcon doc 9/99 Resolution No. 02-290 Page It was moved by Pfab and seconded by Champion the Resolution be adopted, and upon roll call them were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman '~' O'Donnell X Pfab X Vanderhoef X . Wilburn ADVERTISEMENT FOR BIDS ' "'"~ CITY OF IOWA CITY VOICE SYSTEMS - PHASE-2~ OUTSIDE PLANT PACKAGE PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until I0:00 A.M. on the 7th day of Augnst, 2002, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be publishad as required by law. Sealed proposals will be opened immediately tbere at~er by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 20th day of August, 2002, or at such later time and place as may be scheduled. The Project will involve the following: Furnish and install labor and materials for conslruction of an outside communications cable plant including underground vaults, boring, ffanching, and aerial installation of copper and optical fiber communications cable. All work is to be done in strict compliance with the plans and specifications prepared by CSHQA, a professional association, of Boise, Idaho, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. A pre-bid conference will be held on July 25, 2002 at 9:00 AM. This conference will be held in the City Managers Conference Room at the City of Iowa City Civic Center, 410 East Washington Street, Iowa City, IA. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the stun of I0% oftha bid. 2~ae bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfacto~ to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (I5) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the conU'act price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and AF-1 labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one year from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Notice To Proceed Date: August 26, 2002 Construction End Date: November 1, 2002 The plans, specifications and proposed con~act documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of CSHQA, C.W. Moore Plaza, 250 South 5th Street, Boise, Idaho 83702 by bona fide bidders. A $75.00 deposit is required for each set of plans and specifications provided to bidders or other interested persona. The fee shall be in the form of a check, made payable to CSHQA. A refund of $35.00 per set will be given upon return of said plans and specifications in good and usable condition within 10 days afier the receiving of bids. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239-1422. Bidders shall list on the Form of Pmposal the names of persons, fmms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subconlxactors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive techm- calities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK 24 Prepared by: Klm Johnson, Engineering, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5139 RESOLUTION NO. 02-291 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO Al-rEST PERMITS/AGREEMENTS NECESSARY FOR THE CONSTRUCTION OF THE VOICE COMMUNICATIONS PHASE 2 OUTSIDE PLANT PACKAGE PROJECT. WHEREAS, the City of Iowa City, Iowa must execute permits/agreements with various entities; and WHEREAS, these permits/agreements provide for the installation and maintenance of copper and fiber optic cable necessary for the Voice Communications Phase 2 Outside Plant Package Project; and WHEREAS, the City of Iowa City supports and endorses this project because it will link City facilities and upgrade the City's voice system; and WHEREAS, the City Council deems it in the public interest to enter into said permits/agreements for the installation and maintenance of copper and fiber optic cable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. It is in the public interest to enter into the above-mentioned permits/agreements. 2. The Mayor is authorized to sign and the City Clerk to attest all necessary permits/agreements in connection with the Voice Communications Phase 2 Outside Plant Package Project, upon recommendation by Director of Public Works or designee. Passed and approved this 20th day of CIT~CLERK CitC',~tt~rney s Office Resolution No. 02-291 Page. 2 It was moved by Vanderhoef and seconded by 0' Donne'l 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn ADVERTISEMENT FOR BIDS ANIMAL SHELTER HVAC PROJECT: PHASE II Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 2 P.M. on the 16t~ day of August, 2002, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Pro- posals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 20th day of August, 2002, or at such later time and place as may be scheduled. The Project will involve the following: This project is the second phase of resolving the cooling, humidity, and temperature control issues at the Animal Shelter. The project will replace the existing 10-ton air conditioning unit with a new 12.5 ton air conditioning system and a new direct digital control (dd¢ system). A pre-bid meeting will be held on Tuesday, July 30 at 10a.m. on site at the Animal Shelter, located at 111 Kirkwood Avenue. All work is to be done in strict compliance with the plans and specifications prepared by Shive- Hattery, of Iowa City, iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days until a contract is awarded, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of one (1) year from and after its completion and formal acceptance by the city. The following limitations shall apply to this Project: Specified Start Date: August 26, 2002 Completion Date: December 6, 2002 The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Shive-Hattery, Inc. at 2834 Northgate Drive, Iowa City, Iowa, 319-354-3040, by bona fide bidders. No fee is required for each set of plans and specifications provided to bidders or other interested persons. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documentation of all reasonable, good faith efforts to recruit MBE's. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa Reciprocal Preference Act applies to the contract with respect to bidders who are not Iowa residents. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK pwen g~adbids-AnimalShelt er.dcc ITEM #25. CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE ANIMAL SHELTER HVAC PROJECT: PHASE II, Comment: The bid opening for this project was held on August 16, 2002 and the following bids were received: Base Bid Base Bid w/ Alternate Ace Refrigeration Cedar Rapids, IA $ 36,110.00 $40,125.00 R.M. Boggs North Liberty, IA 37,750.00 41,525.00 A'Hearn Plumbing & Heating Hiawatha, IA 35,426.00 42,545.00 Engineer's Estimate $ 30,000.00 Public Works and Engineering recommend award of the contract to Ace Refrigeration of Cedar Rapids, Iowa for the base bid and alternate in the amount of $42,545.00. This project will be funded with Animal Shelter building gift fund and General Obligation bond proceeds. City of Iowa City MEMORANDUM DATE: August 19, 2002 TO: City Council Steve Atkins FROM: Kumi Morris, Architectural Services and Energy Coordinator RE: Animal Shelter HVAC Project: Phase II Attached is the e-mail from Shive Hattery's Engineer that describes the differences in the Engineer's estimate in the base bid of $30,000 and higher base bid numbers ranging between $35,426 and $37,750. Kumi asked me to contact Ace Refrigeration, the apparent low bidder, and get a rough breakdown of their bid. I verbally received this information on Friday and have compared the costs with our original estimate. It looks like the overage is attributable to three main items: 1.The replacement of the existing concrete pad for the condensing unit was $2000 and we did not include a number in our estimate for this item. It was determined late in the project that the existing pad was too small. This amount would be much less if the existing pad is extended, but the best approach is to replace the entire pad. 2.The electrical bid was about $1500 higher than our estimate. We believe there are two reasons for this: a. Ace indicated that they received just one electrical price, and b. We determined during the design that there was equipment that needed to be upgraded since the actual conditions differed from the original drawings. 3.Probably the most significant factor was the difficulty of working in the tight attic space- their labor prices were marked up quite a bit to account for this. Under the owner's request the add alternate was added to the construction documents later in the process and was not included as part of the base estimate. This add alternate will allow for ducting of air to cat room from the new air conditioning unit with out having to use the Sanyo wall mounted unit. The add alternate bids run from $3,775.00 to $7, 119. Public Works and Engineering recommends awarding to Ace Refrigeration, who has the lowest responsible total bid of $40,125.00. The project wilt continue to be funded from both the Animal Shelter building gift fund and the General Obligation bond proceeds. 25 % ~repared by: Kumi Mords, Eng. Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044 RESOLUTION NO. / AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO/ SIGN THE CITY CLERK TO Al-rEST A CONTRACT FOR CON~ OF THE ANIMAL SHELTER HVAC PROJECT: PHASE IIi/j WHEREAS, of has the lowest responsible bid of $ for construction of the above-named proj, NOW, THEREFORE, BE RESOLVED BY THE CITY COUNCIL OF CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the of the above-named pr is hereby awarded to , subject to the that awardee secure adequate performance and and contract compliance program statements. 2. The Mayor is hereby sign and the Clerk to attest the contract for construction of the above-named the condition that awardee secure adequate performance and payment insur and contract compliance program statements. Passed and approved this day of__ ,20 MAYOR Approved by ATTEST: CITY CLERK / Attorney's Office It was moved by / and seconded the Resolution be adopted, and upon roll call there/Cere: /  NAYS: __ :hampion nner [nell Pfab Vanderh0ef / Wilburn pweng\res\ animshelawdcon.doc 8/02 Prepared by: Kumi Mords, Eng. Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044 RESOLUTION NO. 02-292 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE ANIMAL SHELTER HVAC PROJECT: PHASE II. WHEREAS, Ace Refrigeration of Cedar Rapids, Iowa has submitted the lowest responsible bid of $40,125.00 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Ace Refrigeration, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 20th day of Auq~t . _ · Approved by CITY'CLERK City Attorney's Office It was moved by 0' Donne1 1 and seconded by Champ-ion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef × Wilburn pweng\res/animshe~awdcon doc 8/02