HomeMy WebLinkAbout2007-05-10 Info Packet
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
May 10, 2007
MAY 14 SPECIAL WORK SESSION ITEMS
IP1 Council Meeting and Work Session Agenda
IP2 Memorandum from the JCCOG Executive Director: Reallocation of Surface
Transportation Program (STP) funds from the U.S. Highway 6/Gilbert Street
intersection improvement project to another project.
IP3 The Urban Environmental Accords [submitted by the University of Iowa Roosevelt
Institution]
MISCELLANEOUS
IP4 Memorandum from Mayor Wilburn: Bicycle Friendly Community
IPS Memorandum from the City Clerk: Absence
IP6 Memorandum from the City Engineer: Pedestrian Mall Bench Pad Project
IP7 Memorandum from the Director of Housing and Inspection Services: Longfellow
Affordable Home Ownership Construction Project
IP8 Agenda Packet: Economic Development Committee: May 16, 2007
IP9 Minutes: Johnson/Linn County Public Leadership Group: April 26, 2007
Invitation: LeadershiplDiversity Training Workshops, May 15, June 14 & June 15
[Distributed at 5/14 Work Session]
PRELIMINARY/DRAFT MINUTES
IP10 Historic Preservation Commission: April 12, 2007
IP11 Public Art Advisory Committee: May 3, 2007
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-::..... _.....~ CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY
www.icgov.org May 10, 2007
MA 14 SPECIAL WORK SESSIO
Reallocation of Surface
Highway 6/Gilbert Street
IP1 Council Meeting and
IP2 Memorandum from the
Transportation Program (TP) funds from th
intersection improvement proj ct to another projec .
IP3 The Urban Environmental Acc ds [submitted by the University of Iowa Roosevelt
Institution]
IP4 Memorandum from Mayor Wilburn: Bicycle F
IPS Memorandum from the City Clerk: Absenc
IP6
IP7 Memorandum from the Director of Housing and
Affordable Home Ownership Const ction Project
Longfellow
IP8 Agenda Packet: Economic Develo ment Committee: May 6, 2007
IP9 Minutes: Johnson/Linn County ublic Leadership Group: A ril 26, 2007
IP10 Historic Preservation Co mission: April 12, 2007
IP11 Public Art Advisory Co mittee: May 3, 2007
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CITY OF IOWA CITY
City Council Meeting Schedule and
Work Session Agendas
I U'"P1U1 ,
May 10, 2007
www.icgov.org
. MONDAY, MAY 14
5:30p
Emma J. HalVat Half
7:00p
Special Council Work Session
. Planning and Zoning Items "a", "b" and "e"
. Council Appointments
. Dubuque and Church Street Intersection (Reference Consent Calendar Item 397)
. Reallocation of Surface Transportation Program (STP) Funds
. Trail Gaps
. Old Bus Depot
. Urban Environmental Accords
. Agenda Items
. Council Time
. Schedule of Pending Discussion Items
Special Formal Council Meeting
Light Snacks
TENTATIVE FUTURE MEETINGS AND AGENDAS I
. MONDAY, JUNE 4 Emma J. HalVat Half
6:30p Council Work Session
. TUESDAY, JUNE 5
7:00p Formal Council Meeting
Emma J. HalVat Half
. MONDAY, JUNE 18
6:30p Council Work Session
Emma J. HalVat Half
. TUESDAY, JUNE 19
7:00p Formal Council Meeting
Emma J. HalVat Half
. MONDAY, JULY 9
6:30p Special Council Work Session
Emma J. Harvat Half
. TUESDAY, JULY 10
7:00p Special Formal Council Meeting
Emma J. Harvat Half
. MONDAY, JULY 23
6:30p Special Council Work Session
Emma J. Harvat Half
. TUESDAY, JULY 24
7:00p Special Formal Council Meeting
Emma J. Harvat Half
. WEDNESDAY, JULY 25
7:30a Joint Meeting
Johnson County Fair
. MONDAY, AUGUST 20
6:30p Council Work Session
Emma J. Harvat Half
. TUESDAY, AUGUST 21
7:00p Formal Council Meeting
Emma J, Harvat Hall
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urJ
~JCCOG
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Date:
May 9,2007
Re:
Iowa City City Council
Jeff Davidson, Executive Directo~
Reallocation of Surface Transportation Program (STP) funds from the U.S.
Highway 6/Gilbert Street intersection improvement project to another project
To:
From:
At your May 1, 2007 City Council meeting you repealed the resolution to acquire property for the
U.S. Highway 6/Gilbert Street intersection improvement project. There is no longer a majority of
the City Council that wishes to have this project proceed. This has raised the issue of the $2
million in STP funds which were allocated by the JCCOG Urbanized Area Policy Board for the
U.S. Highway 6/Gilbert Street project. This was a project-specific allocation of STP funds, and
the funds can only be used for the U.S. Highway 6/Gilbert Street project without further action
by the JCCOG Board.
At your April 30 work session, I stated that the Iowa Department of Transportation has indicated
it would be acceptable for the JCCOG Board to consider action to shift STP funds from the U.S.
Highway 6/Gilbert Street project to another project, as long as the new project was one that had
been previously considered for STP funds and had been through JCCOG's public comment
process. This action is possible in lieu of the standard policy which would have the funds revert
back to JCCOG for reallocation.
If the funds were to revert back to JCCOG for reallocation, the $2 million would be added to
JCCOG's current balance of $1.6 million in STP funds which are scheduled for distribution this
fall. If you wish to have the JCCOG Board consider reallocation of the $2 million in STP funds to
another Iowa City project, you would do that as an amendment to the FY08-11 JCCOG
Transportation Improvement Program (TIP) which is scheduled for action at the May 23 JCCOG
Urbanized Area Policy Board meeting.
At the April 30 work session you asked me to provide a list of the Iowa City projects for which
STP funds were requested in our 2005 allocation process. In addition to the U.S. Highway
6/Gilbert Street project, Iowa City received $400,000 in STP funds for the Dubuque
Street/Church Street intersection project, and $305,676 in Transportation Enhancement funds
for the Court Hill Trail. Transportation Enhancement funds are a special set-aside from the STP
program, and STP funds can be used for any Transportation Enhancements project. Following
are the Iowa City projects which did not receive funding in 2005, along with the estimated total
project expense. STP funds can be used for up to 80% of a project's expense. The
Gilbert/Bowery/Prentiss intersection reconstruction project is not listed because it is currently
being implemented with local funds.
2
1. Lower Muscatine Road reconstruction ($2.6 million)
2. First Avenue railroad overpass ($6.2 million)
3. Foster Road construction between Dubuque Street and Prairie du Chien Road ($1.1
million)
4. Iowa River Corridor Trail Bridge at Butler Bridge ($600,000)
5. Highway 1 Trail between Riverside Drive and Mormon Trek Boulevard ($1.8 million)
6. Riverside Drive pedestrian tunnel ($600,000)
This matter will be scheduled for discussion at your May 14 work session.
cc: Steve Atkins
Rick Fosse
Ron Knoche
Karin Franklin
jccogadm/mem/STP-reaJlocation.doc
[j;J
The Urban Environmental Accords.
00
University of Iowa Roosevelt Institution
Green Cities Proposal, April 16, 2007
City ofIowa City -- Council Meeting
Ahmedabad (India) Gampaha (Sri Lanka) Lyon (France) Seogwipo (Korea)
AMhos (Denmark) Gwangju (Korea) Maputo (Mozambique) Sbenyang (China)
Amhem (The Netherlands) Hiroshima (Japan) Matale (Sri Lanka) Sibiu (Romania)
Assisi (Italy) Hyderabad (India) Me<!ellin (Columbia) Sinaia (Romania)
Athens (Greece) Doilo City (philippines) Melbourne (AustnIlia) Sto<:khohn (Swe<!en)
Austin, TX lngIewood, CA Montreal (Canada) Strovolos (Cyprus)
Bahia de Caraquez Canlon Istanbul (Turkey) Moscow (Russia) Stullgarl (Gennany)
Su= (Ecuador) lvano-FJm1kivsk (Uknine) Mount Vernon. WA S\It8baya (Indonesia)
Bamemda (Cameroon) !zroir (Turkey) Muntinglupa (Philippines) Taguig (Philippines)
Belo Horizoote (Brazil) Jakarta (Indonesia) Nairobi (Kenya) Tainan City
Betkeley, CA Jerusalem (Israel) New Paltz, NY Taipei
Burien, W A Kabul (Afghanistan) Novato, CA Vancouver B.C. (Canada)
Cali (Columbia) Kampala (!Jganda) Oakland, CA Venice (Italy)
CaHoot (India) Kiev (UJa'aine) Pafo. (Cyprus) Vienna (Ausma)
Cape Town (South Africa) Kurunegala, Sri Lanka Panama City (panama) Vitoria-Gasteiz (Spain)
Cbalon-SUf"Saone (France) Lakatameia (Cyprus) Phnom Penh (Cambodia) Zurich (Switzerland)
Cbangchun (China) Larnaca (Cyprus) Rio de Janeiro (Brazil)
Chicago, IL Las Vegas, NY Ro<:hester, NY
Copenhagen (Denmarlt) Lausanne (Switzerland) Salt Lab: City, NM
Curitiba (Brazil) Lima (Peru) San Francisco, CA
Delhi (India) LiIllaSSOI, Cyprus San Jose, CA
Denver, CO Limon (Costa Rica) San Miguel (Mexico)
Dhaka (Bangladesh) London (!Joiled Kingdom) Santa Monica, CA
EmeryviIJe, CA Lurin (peru) Scallle, W A
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City Saves $lM:
Syracuse's investment in eca-friendly projects will pay off by reducing energy costs.
By Mark WeiDer, sfaffwrUer
The Post-St..d.rd
ldonday,February06,2006
A new effort 10 turn Synleuse inlo a green city is starting 10 pay big dividends, saving the cily almosl $1 miDion per year1hrough
environmenlally fiiendly practices,cilY officials say. Those savings arc expected 10 grow as SynlCuse moves forward with a seven.
year program spelled out in an in\emational accord Mayor Malt Driscoll signed in November.
Syracuse is among 84 cities worldwide 10 sign the Urban Environmental Accords, a set of environmental guidelines for the world's
cities endorsed by the United Nations. By signing, Driscoll committed the city 10 ~ompleting 21 specific aclions in seven areas by
2012. So far, the city bas slarted or completed 12 of the 21 actions 10 become greener, said Paul Thompson, Syracuse's energy
coordinator. The improvements have come at a cost: The city bas committed nearly $2 million to the projects. But Thompson said
savings and rebates will quicldy add up 10 more than offsel the expenses.
At leasl $537,000 of the project COSIs have already been returned 10 the city through a slate energy-saving program. Syracuse recently
fmished installing energy-saving equipmenl and new insulated windows in Cily Hall. The cily now buys all of the energy for the
hisloric building from allernalive sources such as hydro and wind power. "This is our way 10 do what we can on a local leve],"
Thompson said. "The accord is a great format 10 be able to fort:e people to formaJizc and quantify what they're doing in a lot of
differenl environmenlal areas. "
'The energy-saving projects that arc now under construction or completed include a $543,000 projecl to install a new computer.
controlled energy management system and. water-cooled cbiIIer in City Hall. The Carrier Corp. chiller replaced two cooling units from
1978. When complete this spring, the move is expected to save the city IS to 20 percent on its cooling bill in the warm.weather
months, Thompson said. A new energy management system inslalled at Cily Hall will eventual1y reduce energy costs by up 10 15
percent at about a half-dozen city propet1ies. The other propet1ies arc City Hall Commons, the Departmenl of Public Works
headquarters and garages, and ice rinks at C1inlon Square, SunnY=st Park, Burnet Park and Meacl1em Field.
"This allows US 10 tie all of these systems together 10 we can really moDitor the city's energy use," Thompson said. A $ J 55,000
project to replace all of the windows in City Hall. The new doubl"1'ancd. insulated windows contain 8Igoo, a colorless, ocklrIess gas
that reduces beat loss. A $1.2 million project to make traffic lights more energy-eliicient. The city replaced traditiOnal bulbs with
10,057 Iight.:.miniilg-diode, or LED lights at 354 intersections.
'The new, brighter lights are safer for motorists and pedestrians, and reduced energy costs by abollt90 percetit. The project, which
, staJ1ed in 2003, saves the city about $223,762 a year in energy and 1abor costs, Thompson said. The city received help paying for the
conversion. The New York Slate Energy Research and i>e\-elopment Authorily paid $537,240 toward the project. When all oflbe
energy work is done, the energy managemenl system will save Syracuse more than $750,000 a year. And the improvements al City
Hall will save $300,000 to $350,000 a year. "And thai'. conservative," Thompson said. "Most of this will keep on going year after
year."
Under lerms of the Uwan Enviroamental Accords, cities are asked toimplemenl three actions a year 10 achieve long-term
sustainabilily. The United Nations says the idea of the accords is to !aclde environmenlal issues thai all cities have in common
providing energy, waler, transportation, recycling, parks, trees and, clean air for their residents. As an added benefit, the effort may
raise Synlcuse's profile nationally as a progressive community. Parin Shah, director of Generalion Earth, a San Francisco.based
nonprofil organization that partnered with the U.N. to help implement the accords, said word quicldy spreads globally of cities and
their innovative environmental practices. '
"11 is perceived thai Syracuse is a better place 10 live and is sort of al the culting edge,". Shah said. He said the accords also offer a
networking advantage for city leaders, who gather each year for regional and international conferences. About 600 mayors from
around the world will meel in Capc Town, South Aftiea, al the cod of this month to discuss their greening efforts.
Of the 84 cities participaling in the Urban Environmental AccordS. Syracuse is among four in New York stale. The others arc Mounl
Vernon, Ncw PaItz and Rochester. .
Copyright 2006 syracuse.com. All Rights Reserved.
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I Urban Environmental Accords
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Sipfd "' IIv _""tA,. ~ UtRuJ J(tUUlU EnPin"mmt p,.".",nv 1"';r/4 Eimi,.ttnrnrt DtI.1
J- JdJ, "/05 in S,.. 1''''''''''' c.ti/i....
GRr.~:X CrflJ::s Df,C.;[.AR,\TIOX I M PJ.r.~l r-;:"TATIOX & RECOGN !TI01'
REt:OGNIZING enr the fim titne in hl!l1t1t'Y,tM rnajmity oft)w: plancti TH~ :11 Ac:nONSlhat r~ the Urban t:nvironmf'.ntIl1 Acrord!l.rc
popullltietn now 1M:. in ritko. And that f:Ol\tincH!d urbani1.alion wi1l ~1U1t in urpniz.ed by nrb:lln thmrL They an: pro'oQl fitst st('pf toW2m en'\iMllml!nUll
onr million 1~ moving to rides (:h('b wt'Ck. thus crt'a.tinIA 1't('W td or mDCahlllbility. HtnYtWr. to ach\t.ve )f)ng-.lertn 1'IIlltainnbllity. ritM" ,,'m h",\'C to
I ~nvironmc!lrtnl chaUen~ prtllT'mhtdy Improvt perCormalW'.C' in all chcmatk aRM.
:lInd appartunitleos: and lmpJclUcl1tinl ,he. uroRn Environmcnlftl ,\et"ord. will re.<J.uin' ft.n open.
I . BEUEVING tlUtl as Marc- or dtlC'll around the p>>br. we haY(' n. nniq\k' trn"'....rent. and pn1'titipRtol'y di.I~' betW\'('n Jl:O'\'entmenl, ("OIJtmllnity
opportunity to pl'\1\ick le~denhip to ckvtlop tru1y.IU~.iMW~ urban tent<<:n ~. f;Qsintnn, ~mle Institution., and ntMr kC'y J'l'Irtnen. l\<<ord~
I hll~d an (""hunan), and economically appropn..1f' Incalaetiona; and implemc'ntRtion wi!! btntfit wheT'(' dedllima an- madr l'ln th(' ha,,, (If a rn1't"rul
I RECALLtNO that in 194.1) thr Itfldrr!\ of 50 nntion. ~ In 8ftn Fl'llncitto la ftlllranlc.nt of .,,-aib'ble altcrlUltk'Cl \tung the best n'''lIilnh~ 1Cic.ncC':
,
I dr.\,.IQP .00 ~ tilt Charter ar thl.- Uni~ Nruinn,; and The ('all to ar.tion ~I fnnh in the k.oonb will mott nflrn rt"lull in ("('Itt slll"in~
i
I ACKNOWLED01NG t~ important"e nC the ob1i~liom ftnd lIpirit otd1C 1972 Illl a re.ull ofdlnlinillht-dresourt"t' Mnsumptitlf'l nnd imprm'C"lllt"IUI in lhe ht,'nhh
, Stot'khntm {;nnkrc-na! f'in IN Human l!.nvironmerlt. the '992 Rio Mrm Summit nnd .~neral wdJ..l'lt"in~ of city I'C!IIdenlJ;, Imrlmn-mndon vf 1he -"coords CM
, fl1NC~D}. tlw:c 1996 lthmbul C(lntcf'M'I(':C on Human S~tdemcnt.. .he 200t' 11:VCn1~ elk'h c:tty', purch.dng pnwr;r In promote and ~"C1l Kquirc respnnllihtc
I ?\.nl1l'llnium l'>evclopmml <'-;0.11,. and the lWOlI' Johnnnabu'l WU1id SUMmit nn m,'ironnl('11tn1. labor And humAn ~b ~~lkn frnm 1'("ndnn.
SII,talnRbJr. ~lupmr.nl. we ~ the t.lrbnn Emimnmental A<<nnk detc".rIbed BetvloTCTI now .net the W,."ld Envlrnnmnn OilY 2(\1ll, cilic. ~h..ll work tf1
below ,I. a ll}'nergiflk c:ct~icm or the ~nOrts to advance tu.-.tflinabllity. ro.trr impJr.ment .. many of tM 2t M)nn~ at paWht~, Thil! I\bility nr cilles 10 C'lIilC't
,,-ibrant ("N)I)OInr... prrmotr Klciat equity..net p-orect lilt rbnet.'I nntuul locfll C'1",1M,11menw lltw. And poIiriel dirkn srel1t1y. Hr,lWt"1"', thr !U('('r.s~ nftht-
")'lItems. ."<<OI'dt willuJlimaccly br judr;m on the hf.ls af acdons laken, Thcrt"l;JI'c. the
TH'F~Rf..FORF.. BE IT RESOI.VF.D, tt'd..,y OQ Warid Envumuncnc Day 2005 in A("C':ord. (1lU br. imp1emc:I1lf'<i t1WJtJgh }'Togrnn" :and ,Q<:Ii".itM-~ <"\'CII when: ritil~
Snn Fra,l1l"isro. we the: '~nntOt1'M:tryon h:a''(! ("omt" COSCtlltT to writt" n tl("W lark the ffi)ui'licc k-gitl.ti\'~ lWthority to arlQPI IltW$.
C'hapt("l" in ,he history of ~ob.1 eoopcmlion. We commit to pl'(lntott" rhi\ 'l,ne pi is to.- dUn 10 pidt threl" .diom to adopt ("ach yt"lfr. In nrdt"r In
rnllnbor.adw pJatform and to builcl an t:~.lly sustainablr:_ c-:eonoclltally'
dynRmit". nnd ttw:ial1y Npljtalblr future ,IQr our urban. t'ilbm.: "nel t1:C"oKftb'.(' thC' prngn:13 ('If citi~ to hnl'lnnmt mr. tVctlf'd.. a Ci!1 Grfltlft Sltlt
ProfNm .halI br crt'.atrd.
I nl: 11' FUR.THER. RESOl.VED Ihat WI! r..111:O .cOOn our fellow Mayon amund
I the- ""\'Irfd U1l1ip thr l.:rbon EtN1mlllTK'ntal ACCA'm And retllll.honttc ""ith \u M Al d~ end or the ~ ,.....n n rity that ha. implclTW'Ured:
implf:m4:fntltr~;.ltnd .. '9 - 21 Actions 111nll hr ~iu.d Ill! II. * * * * City
BE IT .'UR:'fHER RESOLVED that b}'lIi.S;ning thel<' Urban I::.,n\;mnmentlll I~ - IR AruOlllllhll.ll be ~isnd tl~ tt. ~ .. *' Ctc).
Atmrda. 'We mrnmiltn C't1<'tIUi1'gc oo.r City ~rnrnentll t(l1Idr1p1lhclt" 12. '7 l\etlom. /Chnll he rr.t'ognb.t'd .., a *"'" <':it)"
Art.om. nnd (:l.Inlmit our I~ ("0'011" 10 ftchk\'l: the Adi\'ll1' lCtl\lrd within. B,. S II Minn_ ithall hi' n-~izrd.~ It * Cny
in1plt"nK"l1lUtg the lirb.'\n Etwil'OtlJ11llnutl Ac~. we .Im In n-nlizc IMri~t ta
n drM. h<'tlhh~'_;Uld w(" t'.Jl";Mllmemlnr aU memb(,'f'$m"ou1' MKlet)"o
f.Nf.RGY I:RHA~ 7':,T{-RJ~.
RmtfDflMf Enr.ro . EntfD E;/fieit'1(1 . C1imdk CA.llte .-Ie/iM :" F.n",-n'! that thr.n' is fin nrcr.~ihlr. pnhlk ll"rk or 1'f"('~nlk.M1nl "PC'II
WASTE REDUCTION tlpftl~ ".;llIin halr....kilonK'lrl' 0( rvery roily 11'mltC"llI by Ml:\.
A./lu" rI (~ndU('l.l.n im'mtUl')' nf c:x..tiuJP: ('annpy ('1)\T't'agc in the ..it)": :\nd.
"':;-10 J.t.~ . .HlItnlphrm RfSp.msiItiJitI . CoII$flfltl!l" H,~pollsibiJif1 then f'l,tl\blith :I mnl haled an t'<<Ilop-l\1 nnd cnnununiry C'.<mndrrnu(ln, 1('1 )'IIMI
URSAI\' DF.5J<:N "nd maintain ('Jllnopy al\~ra~ in not IN' Il1ftn My pt:r C('1I1 (If alll1\'ailnl.Jlr
G"~ BrUWing ..VrlHJn. Plann.ilIt . Slams lli&"",.lk rlantins Nlt'I.
;1,.,i';II I.' Pall" Jc~itJadon lhnl pml('ctt CTitir.;tl hltbill\t ('orrmor.! and l'Itlu:'r
URBAN NATUKf. kq' hnbi1u charaetermin (~'4' water rt'l\tun:s. rOl.,d-hr.aring ph\Ot~. ~h~b~r fnl'
Parh . Hahitm ~.JttmrliJJ. . Wililift wildtif", l~ (IrnR1~ ~" ~.) from unw"ainAblr. d<*\.'('Wpmcn1. .
TRANSPORT ATlON TR ,\~~I'()RTATI( ,:\
P"bli~ TrtJ1ISpfl1'UllUtr . C/IM! ~~ielN. Lf,tt.u., Co~ .Iel;$!t ,.; Ur.\'elop alld implement a po1iey which O:pil~ Illlard_hle: public
ENVIRONMENTAL HEALTH rrantpurt:ttion roYC'MlW: t() within h.lr...kilOOlett'r 0(.11 ,Oil)' I"l:Iidt:ntll in kn
ycaB.
7ilTitS RMluclUm' HtalPtj FrJOd SJ:!Jmu' ~7MIf..Air ,1.';,,,, '1 Paw nlaw ,'If' implm\C"nt II. ~nLln thlll c1iminateale.dcd gflwline
WA'J'~R (where' it it ~JJ used): pMM'S down \liUlfur J("\'I:'~ in dif':ld and gllMtlinc fuel~.
ooncumnl wkh using advatk'1Xt nninion('()nfrols nn nil hulIC':So (a:till. :tnd puhtk
W4IIr Arr.t.f.f & 41ficiMo/ . SlJItru WIfItr CMUlrfHllUm . W/1Ii6 W.ur RJIItl;",. RcC'tl In ret!u\"e pArticulate malll"t and llmog.(orminr; cmi~iolll rrom dVl~ "C("III.
l~:'\":R(;r by fiRy per c\'m in wnm ~a", I
,"lhOIf J:i ImpJcnx:nt _ p?lky tl')1Tdd(f: the ~.n:en'a~'Of('(lmm\HC trips by
ACtiN" luJe'Pt and intplt"u'I<'lll III poIiry to irl('t'r.ate tfko U~ r:A renewable t'OCl'Jn' lIin~ orcup:tnc:y v.:hiclo by ten prT ~t in .even yen", I
II) mcct. trn I'f'i' <"cm of dtl" city'~ peak dretrk 10M within St"'VCft. yen"" I
Arl;'JII:! Achpl llnd implemcntll pnlky trJ recltK'r. the dty', peak ~lectrit Iond f:~VIRn);){F.NTAI. HI,AI.TH I
I
by tt'J'l pc':!' t'.ntt within ~ )'CA" through energy ('ffickonry, ,bilting the t1ftl1nJ: ..I, t;t)1I "i Evet')' ''tlll-, itkU1it'y DIU" produt't, chl:mk-pl, or ('ompound that j, u-ro I
of C"J\\'f'XY demancb, and C('lftS("I"VAtion nttasurel, "irhin the dry rbll.f rqrctenlS the- p:l\1'C1f ,risk to bumnn hC'a1th .nd adopt
iktl/J/J ~I Adapt a cit)"'ide ~br.Jusc ps m!\Irtion plan cbat rednttt: Ih(- It law and rfM'ide inamuYn to reciu<<' or. e1iminlllc its u.. by the munidft.'11 I
juti!dlclion's C'miSlIicmt by twt'ncy.fiV'C per emt by ~a., and whl('h indudn A poc:rnmrnt.
')"I1f':fft rl'Jt a("("(1Undng nnd .ltdidns gttenhoutc' e"' emimonL Al1;JAf t7 PrOft1l')t(' 1M pulJUc hotlth and n1\"ironm<"t\tnl bc:l'Icfit$ or lJUppOtdng
tOl"alJy ,grown orprIk rOl)Cb. EnllUl'( IhAt twt"ltty pc'I" ('cnt of all city fadliti.Ci ,
\V.IST!, RlIlI."CTIO:" (indudm~ ,....hool.; lICn-e toe.1iy grown and <<gllnk rand w;tbil\ M!\'eI\ y<"f.l'1l. I
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. )",;"" ,II Adapt a policy or implC'l'1\Mlt . pmpm that CI'1'I.<<'IIl"1\\'imnmt'l'II'lllly 01' _II .tfrrtl"d c(lnt1l1unftict. and i~ bau:d on IOU~ ct'nnomit:, 1\odl\l. and I
hC'ndid,,' jobs in A1untll l1nd/nr ktw-incon'lt' ItdgbOOrlmads.. ('tWirONnmuII principles.
I
* Petition signed by 550 people on file in April 16 meeting folder I
I
I
I
,
I ~ I
!fi~~8lt
-.;:..... "'11II"
....,..~ .
CITY OF IOWA CITY~
MEMORANDUM
TO:
FROM:
SUBJECT:
DATE:
CITY COUNCIL
ROSS WILBURN
BICYCLE FRIENDLY COMMUNITY
5/9/2007
This week, city staff initiated the application process for the League of American
Bicyclists Bicycle Friendly Community designation. Iowa City had this designation in the
past, but it was not renewed. Since then, there have been several council and
community actions that directly fit the characteristics of a bicycle friendly community.
Recently, the council adopted a complete streets policy. The Court Street
Transportation facility includes secure bike parking and storage. The Bike to Work
Week includes activities that are fun and promote and encourage bicycling. The long
time commitment of the Bicyclist of Iowa City, the Old Capitol Criterium, and the recent
2006 Carousel Volkswagen Jingle Cross Rock (cyclocross racing) show that there is a
definite active cycling culture in our area for recreation, commuting, entertainment, and
tourism.
Designations of Bike Friendly Communities are given at the Bronze, Silver, Gold, and
Platinum levels. The higher designations go to cities with comprehensive programs
related to community planning, engineering, promotion, and education about bicycling.
The size of designated cities ranges from Chicago, Illinois, down to Jackson, Wyoming
(population 8,647). Madison, Wisconsin and Bloomington, Indiana are two other Big Ten
University communities that are designated as Bicycle Friendly.
I believe that receiving and maintaining status as a Bike Friendly Community will create
many future benefits for us in the areas of transportation, economic development,
tourism, the environment, health and mental health, and many quality of life issues for
the betterment of our community. I'm excited about the possibility of Iowa City returning
to its status as a Bicycle Friendly Community and look forward to our future efforts to
maintain that status.
I ~ j
~~=--~...
~~W~~
-..;:;::..... "'IIIII~
...... ..
CITY OF IOWA CITY~
MEMORANDUM
DATE:
May 10, 2007
TO:
Mayor and City Council
Marian K. Karr, City Clerk ~t
FROM:
RE:
Absence
I will be out of the office Monday, May 21 and will return Tuesday, May 29. Deputy City Clerk
Julie V oparil will be available during my absence.
cc: Steve Atkins
Dale Helling
Eleanor Dilkes
U/absence.doc
-------_._--~_._,~._-------~_._~---------~---_.,_.~._-_._..._-_.__._..,-_.----_.--~---_._-~---
City of Iowa City
MEMORANDUM
I OjpO;7 I
DATE: May 4,2007
rPf\ ~
~
TO: Steve Atkins, City Manager
FROM: Ron Knoche, City Engineer &
RE: Pedestrian Mall Bench Pad Project
This project will complete the installation of bench pads in the pedestrian mall.
It will encompass the benches on College Street. Brick underneath benches
will be removed, salvaged, and replaced with a 6" slab of limestone colored
concrete.
The speCified start date is July 9, 2007 and the specified completion date is
August 17, 2007.
The apparent low bidder for this project was Feldman Concrete of Dyersville,
Iowa, with a bid of $13,363.00. The engineer's estimate for the project was
$24,380.00.
I ~ j
~~~~'t
~... _11II"
...........
CITY OF IOWA CITY~
MEMORANDUM
Date:
To: City Coun il
From:
Re: Longfellow Affordable ome Ownership nstruction Project
This is to inform you that all four homes presently under construction on Longfellow Place have
been sold. This project provides universal design home ownership opportunities to low-income
families.
Hisadmfmemosllongfellowsold.doc
AGENDA
City of Iowa City
City Council Economic Development Committee
Wednesday, May 16,2007
8:30 a.m.
City Hall
Lobby Conference Room
410 E. Washington St.
1. Call to Order
2. Approval of Minutes froIIl April 6 and April 12, 2007.
3. CDBG Economic Development Fund Applications
a. Extend the Dream Lease
b. Extend the Dream Property Acquisition
4. Downtown Market Niche Analysis Status Report - Ford
5. Staff time
6. Committee time
7. Adjournment
IP8
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
April 6, 2007
LOBBY CONFERENCE ROOM
Preliminary
Members Present:
Regenia Bailey, Connie Champion, Bob Elliott
Members Absent:
None
Staff Present:
Wendy Ford, Karin Franklin
Others Present:
Mark Nolte (ICAD Group), Gigi Wood (Corridor Business Journal), Tom
Brandt (PSO), Nancy Quellhorst (Iowa City Area Chamber)
CALL MEETING TO ORDER
Chairperson Regenia Bailey called the meeting to order at 9:30 a.m.
Prep Sports Online Application for CEBA and HQJC funds throuClh IDED
Ford indicated that she was approached by Joe Raso of ICAD regarding the possible
headquarters relocation by Prep Sports Online (PSO) to Iowa City. Tom Brandt, a representative
of PSO, introduced the company founded by Nile Anderson to help fund high school athletic
programs. Part of the company is a not-for-profit organization which provides money to
participating schools via website marketplaces created at no cost to the schools by PSO. The
company generates its revenue through advertising, content licensing, and multimedia sales.
Participating schools benefit from a revenue sharing program.
Elliott asked what percent of the revenues goes to the schools. Brandt was unable to give an
exact percent as each school varies some although he estimated that about 11 % of the revenues
would go back to schools. Bailey asked how the amount the schools receive is determined.
Brandt responded that it is through the individual agreements, but each school is guaranteed
$2,500. He added that next year the non-profit side of the company will have need-based funds
that can be applied for.
Bailey asked about the corporate structure of the company. Brandt responded that they are a
LLC; previously the not-for-profit was PSO, now it will be Prep Sports Foundation retaining the
same structure just with a new name.
Bailey asked for clarification from Brandt on a third revenue source - multimedia sales. Each
school would have their own online store where people can purchase uploaded images; schools
receive 15% of the revenue from those sales. Bailey asked how proprietorship over the images of
athletes is handled. Brandt responded that they own the rights to the images as designated in the
contract; this is similar to how newspapers own the rights to images taken and printed.
Franklin asked about the plan for collateralizing the requested $100,000. Brandt responded that
they will obtain an irrevocable letter of credit.
Bailey indicated that the projection for job creation and salaries is rather ambitious which was
echoed by Champion. Because a loan would be contingent on those projections, they wanted to
know if the projections were feasible. Brandt indicated that they spent a lot of time setting up their
model and that they are often told that their program sounds too good to be true. The model is
based on what PSO believes to be necessary to set up the minimum of 500 websites they are
committed to. The headcount and salaries in the application would be based in Iowa City.
Bailey asked who PSO's major competitors are. Brandt indicated that PSO does not have any
major competitors in part due to the strength of their Foundation and the value that schools find in
that. Competitors are relatively unattractive to schools as they cannot claim to give back money to
schools like PSO does. In addition, Mr. Anderson is dedicated to covering not only the star
players, but also the whole team and other individual athletes.
The committee determined it did not have enough information to make a recommendation either
way to the Council and would meet again to further discuss the PSO application after application
materials had been distributed and after staff had had a chance to review the business plan and
financials.
Buv Here! CamoaiQn
Quellhorst indicated that after being approached by members of different sectors of the local
economy, a taskforce was assembled to look at a way of promoting local purchasing. The
campaign resulting from the taskforce's recommendation is a business-to-business purchasing
initiative and is voluntary. Businesses are requested to shift 5% of what they spend outside the
county back into Johnson County. There will be accountability through self-reporting, but the
program does not include policing. Local is being defined as businesses that pay property taxes
in Johnson County.
A study was conducted by Dave Swenson, economist with Iowa State University, looking at total
goods and services produced within the county and how that would be impacted by this
campaign. The gains for the County would be $92 million in goods, $27 million in labor, and 859
new jobs from business impacts alone. The study included impacts of household and public
sector spending for a gain of $125.6 million and 1,015 direct jobs as a result of this shift of 5%.
This campaign is modeled on a similar one in Des Moines which has been very successful.
Quellhorst anticipates that once it becomes clear what is not locally produced some
entrepreneurial opportunities would arise
Bailey asked what the Chamber of Commerce is asking for from the city. Quellhorst responded
that they are asking for $1,500 to be able to say that there is public sponsorship of this campaign
in addition to the interest from businesses, The current Chamber website will host a database to
coordinate the need with the local supply.
Elliott expressed satisfaction in the Chamber's attempt to get a lot of people involved with smaller
amounts of money rather than a few people with a lot of money. Ford indicated that she has set
up a meeting with Chairperson Bailey and the legal department to discuss implications and the
legality of supporting this program.
Bailey asked how this would affect the relationship within the Corridor since it would just be
Johnson County. Quellhorst responded that she believes there is potential to expand it to the
region, but Johnson County is a start. She indicated that the Chamber of Commerce in the
northern part of the Corridor is aware of this initiative. Bailey is concerned that by focusing on
Johnson County initially i,s a step backward since so much has been done with the Corridor so
far. Champion expressed that she does not think that this would be a step blilckward. Elliott
expressed that while he agrees that this would be good for the community, he is aware of the
concern about stepping back from the Corridor concept. He wants to ensure that the Iowa City
Chamber of Commerce makes it clear that this is the first step in the direction of a regional buy
local program.
Quellhorst offered to obtain data and other information from Des Moines as to how they were able
to work their program to help allay concerns that Committee members have regarding the
legalities.
Adiournment
Bailey moved the meeting be adjourned, Champion seconded. Motion carried.
I Council Economic Development Committee
Attendance Record
2007
I
I
Name Term 1/23 2/09 2/20 2/27 3/06 3/12 4/06
I Expires
Regenia Bailey 01/02/08 X X X X X X X
Bob Elliott 01/02/08 X X X X X X X
Connie Champion 01/02/08 X X X X X X X
I
Key:
X ~ Present
0 ~ Absent
OlE ~ AbsentlExcused
AbsentlExcused
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE
April 12, 2007
LOBBY CONFERENCE ROOM
Preliminary
Members Present:
Regenia Bailey, Connie Champion, Bob Elliott
Members Absent:
None
Staff Present:
Wendy Ford
Others Present:
Joe Raso
RECOMMENDATIONS TO CITY COUNCIL:
Champion moved, Elliott seconded that the committee recommends to the council the
support of an application on behalf of Prep Sports Online for funding from the Iowa
Department of Economic Development's Community Economic Betterment Account funds
and a local match. Motion carried.
CALL MEETING TO ORDER
Chairperson Regenia Bailey called the meeting to order at 10:04 AM.
Prep Sports Online Application for CEBA and HQJC funds throuah IDED
Raso gave an overview of the application. Prep Sports Online contacted Raso 6 - 8 weeks ago
considering locating headquarters in Iowa City. Real estate in Iowa City is considered better than
other regions company is considering and there is a strong desire to be located near the
University of Iowa. The nature of the project is noted in the application.
Elliott asked how long the tax credits from the state would be for. Raso explained the credits are
determined by hard assets, not working capital; and are formula-based and would yield 1-7% of
qualifying investment on a one time basis which must be applied to the firm's State corporate tax
liability. The High Quality Job Creation Credit is not yet determined.
Kirkwood may sell bonds to fund the creation of a job training program for Prep Sports Online
provided that jobs are created; this program has been in place for 23 years or so. If the company
were to leave before bonds are paid off, a skilled workforce would remain. 79 jobs are expected
to be created with the locating of Prep Sports Online within three years.
Bailey asked for clarification on whether the agreement is for 79 jobs after three years or some
increasing scale up to 79 in year three. Raso indicated that the State requires that the jobs be
created within three years, they do not monitor year to year for employment number targets. At
the end of those three years, if those jobs are not created, the State may consider circumstances
and may extend contract by 12 months or prorated paybacks.
Bailey asked why this company is looking to locate in Iowa City given that the capitalization here
is relatively small. Raso pointed out that Lear Corporation and Procter and Gamble have good
access to capitalization and yet located in Iowa City. Bailey expressed the sense that Economic
Development groups get criticized for awarding incentives to businesses that do not need them.
Champion responded that such requests are a matter of competition.
Bailey asked why this firm would want to locate in Iowa City with its higher cost of living and lower
unemployment. Raso commented that he asked the firm's representative this as well, why Iowa
City and not Chicago or Los Angeles or some other media center. The rep responded that there
is an image that Iowa and further Iowa City conveys on the business that is desired. Elliott
pointed out that the current location has a relatively lower educated workforce while this company
is relatively high tech. Raso added that high tech firms provides a draw for other businesses and
people including spouses of employees, etc. He further pointed out that if this venture were to fail,
the public entities would be protected. Bailey commented that they [the public entities] are smart
and thus would protect their interests. She indicated that Senator Grassley is very interested in
the accountability of non-profits. There is concern though with Prep Sports Online's business
structure; will the profits be "skirted" away to a non-profit? Elliott indicated that other than the
potential risk, he is concerned over the money that schools would get.
Bailey indicated that she wants to keep due diligence as the responsibility of the Committee and
hence the rigorous questioning of this project since the City would be associating with this
company. Elliott expressed concern that schools would only receive a small percentage while the
firm would be bringing in large amounts of money. Bailey responded that this is not bad so long
as the funding is transparent and appropriately structured. She wants to ensure reporting and
pUblic accountability; information which schools would then have access to.
Elliott mentioned that he maintains his concerns, but is satisfied that they have been answered;
the risk is virtually nothing while high quality jobs and a better trained workforce is created. Elliott
indicated that he would like to see a letter of guarantee from a financial institution to support this
application.
Bailey said she wants to make sure that the Committee anticipates the questions that would be
raised in public meetings.
Champion moved to support the application to the State for CEBA funds with a local match of
$100,000 no interest loan, secured with an irrevocable letter of credit from an FDIC insured
financial institution. Raso asked if there is anything else that he could ask for from the company to
make the Committee more comfortable. Champion indicated that she is comfortable. Elliott
seconded.
Bailey asked if there was any further discussion; there was none. Motioned carried.
Adiournment
Bailey moved the meeting be adjourned, Elliot seconded. Motion carried
Council Economic Development Committee
Attendance Record
2007
Name Term 1/23 2/09 2/20 2/27 3/06 3/12 4/06 4/12
Expires
Regenia Bailey 01/02/08 X X X X X X X X
Bob Elliott 01/02/08 X X X X X X X X
Connie Champion 01/02/08 X X X X X X X X
Key:
X ~ Present
0 ~ Absent
OlE ~ AbsentlExcused
AbsentlExcused
INITIAL REVIEW OF EXTEND THE DREAM FOUNDATION -
LEASE
Business Proposed:
Extend the Dream Foundation (EDF) requests funds to partially fund the lease at
401 S. Gilbert Street (Uptown Bill's Small Mall). Uptown Bill's Small Mall houses
four micro-enterprises operated by persons with disabilities: Uptown Bill's Ice
Cream and Coffee Bar, Bills Bookmark, The Mad Hatter Room and Mr. Ed's
Super Graphics.
CDBG funds have assisted this location since 2001. $106,750 was provided for
the first three-year lease and $60,000 was provided for the subsequent three-
year lease. The applicant anticipates a $10,000 deficit for the 2007-08 lease.
Budget & Private Financial Contribution
Applicant is requesting funds to meet the one year lease cost of $40,200:
$20,200 EDF micro-enterprise earnings
$10,000 Johnson County
$10,000 City of Iowa City CDBG funds
Comprehensive Plan/CITY STEPS Plan
The project does not require public infrastructure and is located in a CB-5 zone
(central business support). CITY STEPS notes a high priority for employment
training and education skills and micro-enterprise assistance. The focus at EDF
is on improving the lives of persons with disabilities through employment training
and ownership opportunities.
Quality of Jobs
The project is an eligible activity under economic development as it provides
financial support for the establishment, stabilization and/or expansion of micro-
enterprises. (A micro-enterprise is a commercial enterprise that has five or
fewer employees, one or more of whom owns the enterprise.) There are no
employees as each person is considered an owner or a 1099 subcontractor.
Economic Impact
The proposed CDBG funds will assist a non-profit agency stabilize and retain a
property that will incubate micro-enterprises for persons with disabilities.
Environmental/Community Involvement
EDF provides opportunities for businesses and works to enhance the incomes of
persons with disabilities. In addition to operating six potential micro-enterprises
at Uptown Bill's Small Mall and at 2203 F Street, EDF also operates an e-
commerce center that trains persons with disabilities to buy and sell products on
the internet to expand into home based businesses.
May 2007
Extend the Dream has been working with several community partners through
referrals for micro-enterprise or e-commerce training and hosting meeting spaces
for organizations such as AA meetings, Johnson County Coalition on Disability
and the Brain Injury Group. EDF works with Like Skills, Systems Unlimited,
MECCA, CMHC, Elder Services and STAR homeless outreach.
Items to Address:
1. EDF is run entirely through volunteers. The organization has not had
consistent financial management during its years in operation. EDF must
have a financial system that provides control and accountability over funds
and assets, identifies the source and application of federal funds, provides
source documentation, has basic accounting records, and ensures an
adequate separation of financial duties. EDF has worked to resolve some
of these issues; however the organization must incorporate a financial
management system operated on a long term basis that will meet federal
minimal standards.
2. The balance sheet does not contain any fixed assets under the Assets
category. CDBG funds were used to acquire 912 2nd Ave. (2203 F.
Street). The purchase price was $245,000 ($122,000 CDBG conditional
occupancy loan, $75,000 HOME no interest loan, $48,000 private
lender/owner equity). All fixed assets should be included in the balance
sheet as well as their corresponding liability. Profit and loss statement for
Uptown Bill's shows an annual net income of $33,231.40 in 2006.
3. Since this is an organization completely run by volunteers, please discuss
a plan for succession if the director leaves the organization for any reason.
4. EDF provides the accounting and fiscal management for the businesses
incubated at Uptown Bill's Small Mall. Individual profiUloss statements
and cash flow statements were not provided. There is a profiUloss
statement for Uptown Bill's for the 2006 calendar year.
5. The applicant is a non-profit organization so technical assistance at the
Small Business Development Center may be difficult to obtain. The
organization may have to rely on donated financial management or
through consultant fees.
May 2007
,
,
Iowa City CDBG Economic Development Funds
Application for Business Financial
Assistance
Business Requesting Financial Assistance:
Individual: Thomas Walz on behalf of the Extend the Dream Foundation
Home Address: 915 E. Davenport St., Iowa City, Iowa 52245
Name of Applicant Business: Extend the Dream Foundation
Full Street Address of Business: 401 S. Gilbert St., Iowa City, Iowa 52240
Phone Number & Email Address: 530-8765 (or office 339-0401), thomas-walz@uiowa.edu
DUNS Number (If awarded funds, applicant must obtain a DUNS number): 421465808
Type of Business Non-Profit: Incubator of Micro-Enterprises Owned and Operated by Persons with
Disabilities.
Date Business: Established 1974 (original coffee shop founded), current program (2001)
Bank of Business Account and Address (if applicable): Accounts are divided between Iowa State Bank
and Trust (e.g. Sackter House, Documentary, Escrow) and Hills Bank (Uptown Bill's Ice Cream and
Coffee Bar, Bookmark, Mr. Ed's Super graphics, Mad Hatter Room, Vintage Shop/Mick's Workshop,
The Framery, Ramp, Inc, and the Workshop Account.
NOTE:
The City will not provide assistance in situations where it is determined that any
representation, warranty or statement made in connection with this application is
incorrect, false, misleading or erroneous in any material respect. If assistance has
already been provided by the City prior to discovery of the incorrect, false or
misleading representation, the City may initiate legal action to recover City funds.
Revised 11/16/06
1
Section 1: Description of Business and Proposed Project
1.1. Describe the proposed "project" (for example, company relocation, building expansion,
remodeling, new product line, number of new jobs, amount of investment in machinery
and equipment) and the expected benefits it will receive from the financial assistance
requested:
The project involves the retention of jobs for persons with disabilities associated with four
micro-enterprises co-located in the small Mall at 401 Gilbert St. The "jobs" include four
handicapped persons as (4) owners of small businesses and (11 ) persons who work
with these owners (along with some able volunteers) in operating their shops and
programs. The four micro-enterprises include: Uptown Bill's Ice Cream and Coffee Bar,
Bills Bookmark, the Mad Hatter Room and Mr. Ed's Super Graphics.
The request is for some partial continuation of the CDBG subsidy for rent and utilities at
their 401 location to help these owners meet the rising costs of rent and utilities. In
addition to protecting their own jobs, this downtown location is crucial to accessibility of
both employment and social support by a large number of disabled and elderly persons
who live in the downtown area and the Ralston Creek area where the small Mall is
located.
For the first three years (2001-2004) the Extend the Dream Foundation received full
subsidy for the rent and utilities at 401 S. Gilbert; from 2004-2007 EDF received 50% of
the rental costs, while bearing the other 50% rent and all of the utilities. EDF has
attempted to pay as much of the operating costs as it can from the micro enterprise
eaming profits. In our projected 2007-2010 budget, we believe we will experience a
shortfall of $10.000 per year in meeting our rental costs. It is this amount that we are
requesting from the Economic Development funds to meet the deficit.
In anticipation of the end of the previous CDBG subsidy, we sought grant support from
Johnson County and community support from two student groups River Run and the 1-
Envision entrepreneurial group. The County has committed $10,000 for 2006-7 and the
student groups believe they will raise enough to cover the rising utility costs ($10,OOO/yr).
These sources, along with the additional 10,000 requested from the Economic
Development fund, would assure our ability to remain in our present location.
1.2. Provide a brief history of your company:
The Extend the Dream Foundation (EDF) dates back to the founding of Wild Bill's Coffee
Shop on the U of I campus in 1974. Its current community based history began in 2001
with the formation of Uptown Bill's Small Mall at 401 S. Gilbert St. and the opening of
micro-enterprises owned and operated by persons with disabilities. In its early years Bill's
Coffee Shop was operated by the Intemational Bill Foundation until its 1999 merger with
the Extend the Dream Foundation.
1.3. Describe the organizational structure of the business:
EDF is a 501 C-3 non-profit corporation govemed currently by a 13 member board of
directors most of whom are notable local business, academic and community leaders..
EDF is administered by a retired experienced administrator volunteer and network of
approximately fifty community volunteers.
Revised 11/15106
2
The financial management is handled by Executive Director with paid assistance through
a service contract With Marlene Perrin at Taxes Plus. The Board meets quarterly and
the Executive Committee meets monthly. Other standing committees include: Community-
University Relations, Futures and Planning and an Endowment Committee meet as
needed.
See Organization Chart.
1.4. Management
(Proprietor, partners, officers, directors, all holders of outstanding stock, 100% of
ownership must be shown) - non-profit
Name & PositionfTitie Complete Address %
Owned
Thomas Walz, Executive Director" 915 E. Davenport St, Iowa City
Allan Young, Chairperson 3248 Hastings Ave, Iowa City
Dale Hankins, Vice Chair Solon, Iowa
Mercedes Bern-Klug, Secretary 1803 CSt, Iowa City
Charles Skaugstad, Jr, Chair, 602 S. Summit St, Iowa City
Communty Relations Committee
Dr. Phillip Jones, co-chair, 3201 Muscatine, Iowa City
Endowment Committee
David Maeglin, Treasurer, Chair of 20 N. Lowell St., Iowa City
Finance Committee
Jeff Larsen 2201 Dubuque Rd., Iowa City
Rabbi Jeffery Portman 3030 Friendship Ave, Iowa City
Carol Fisher 1208 Guilford Crt, Iowa City
Marilyn Austen Williamsburg, Iowa
Barry Morrow Santa Barbara, Calif.
Josh Gersten 79 Primrose Crt, Iowa City
Rev. Eugene Mathews 3113 Court St., Iowa City
Attach a brief description similar to a resume of the education, technical and business
background fOr all the people listed under Management.
EDF Management Resumes:
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Dr. Walz has a lengthy administrative experience: Director, Community Rehabilitation Center,
Mpls. 1959-61, Director Living Learning Center, U of Minn, 1964-68, Director of Community
Design Center of Minn, Mpls, 1971-73, Planning consultant to Mpls Model Cities (1969-71),
Peace Corps Director, Honduras, CA (1962-64), Director of the School of Social Work (1973-
78), Director of the U of I Gerontology Center (1977-81), Director of the Des Moines Graduate
Center (1991-1999), and founder Director of Extend the Dream Foundation since 2001.
Dale Hankens, fonner Director of Training for Accenture (fonnerly Arthur Anderson)
International Division, 20 years.
David Maeglin, President of Muscatine Storage (1994-2004), currently an international
investor.
Jeff Larsen, former owner of several Iowa City businesses, investor.
Phillip Jones, Vice President for Student Affairs, U of Iowa, 25 years.
1.5. Will the project involve a transfer of operations or jobs from any other Iowa City or
Johnson County facility or replace operations or jobs currently being provided by
another? No
1.6. Iowa City or Johnson County company? If yes, please indicate the facility(s) and/or
company(s) affected.
No
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Section 2: Financial Contributions to the Proposed Project
2.1. Use of Proceeds
USE OF Proceeds
Loan Requested I
(Enter gross dollar
amount rounded to
the nearest
Activity ! hundreds)
Land acquisition i
New Construction/Expansion Repair I
,
Acquisition and/or Repair of Machinery $
and Equipment i
Inventory Purchase $
Working Capital (including accounts $
payable) ,
Acquisition of Existing Business $
,
All Other - subsidy for rent 2007-8 I $ $10,000
Total Loan Requested (All Sources): $ 10,000
2.2. Terms of Proposed Financing (Sources)
Proposed" Amount Monthly Pay Type(1) Rate Term
Financing
Financial
Financial
Institution
Other:
Iowa City $10,000
CDBG
Economic
Dev. Fund
Total $10,000
* Other income sources to meet rent and utility obligations for 7/1107-6131108 will come from
EDF micro-enterprise earnings ($20,000), Johnson County ($10,000), River Run ($7,000)
and I-Envision ($3,000). Monthly rent is $33501mo and utilities average about $650/mo.
2.3. Explain why assistance is needed from the City, and why it cannot be obtained
elsewhere. If the applicant did not apply for a loan through a private financial institution,
please explain why. If denied assistance through a financial institution, please attach
the letter of denial.
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Successful efforts have been made to explore other areas of subsidy, but a shortfall of
approximately $10,000 for 2007-2008 remains. Given the COSG support to date and
our ability to take over a large part of the past subsidy through earnings over the past
three years, we felt the City might be willing to continue its support again at a reduced
level. EOF would continue to explore the avenue of county and community funding to
take over this operating cost in the future.
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2.4. Indicate the owner's contribution (cash, assets for the operation of the business, etc.) to
this project.
EDF from micro-enterprise earnings will contribute a minimum of $20,000 and an
additional $10,000 from its community (student) donors.
2.5. Identify all agencies or institutions involved in the project (financial, technical
assistance, etc.) and what their involvement is:
Extend the Dream Foundation - $20,000
Johnson County government - $10,000
River Run (beneficiary of race) - $7,000
I-Envision student organization (golf tournament) - $3,000
2.6. What type of security will the assisted business provide the City? If no security or less
than the dollar amount requested is offered, an explanation must be provided.
n Corporate Guaranty
n UCC Financing Statement
n Irrevocable Letter of Credit
o Personal Guarantee
[J Surety Bonds
Mortgage on Real Estate
D Escrow Account
[] Other: this has to do with a building lease payment ($3,350/month)
Before execution of a CDBG agreement, if the collateral consists of machinery and equipment,
inventory, or other, the applicant must provide an itemized list that contains serial and
identification numbers for all articles that had an original value of greater than $5,000. Include
a legal description of real estate offered as collateral.
We would have about $10,000 of inventory among the small Mall micro-enterprises, but
nothing of value greater than $5,000.
2.7 If the City did not provide financial assistance, could the project proceed?
It would be difficult, we would need to borrow from our modest endowment funding that has
been set aside to eventually hire a full time director to replace our current "volunteer" director.
Walz, while in good health, is 74 years old.
Section 3: Jobs to Be Created/Retained
Special Note: The Community Development Block Grant (CDBG) program requires that
at least 51% of the jobs created or retained must be held by or made available to low-
moderate income persons. The business acknowledges that if it fails to create and/or
retain the jobs identified below by the end of the project period and maintain them for a
period of time (usually 12 months from the date of the award); it may be required to
reimburse City funds for the employment shortfall.
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3.1 If an existing business, how many employees are currently employed at your Iowa City
location? Please attach a copy of the company's quarterly Iowa "Employer's
Contribution and Payroll Report" for the most recent quarter.
Listed are only those low-income persons with disabilities:
Uptown Bill's Ice Cream and Coffee Bar - (1) owner, (2 assistants), (4) volunteers.
Bill's Bookmark (2 co-owners), (3) assistants.
Mad Hatter Room (1) owner, (1) coordinator of music outreach
Mr. Ed's Computer Graphics (1) owner
3.2 Complete the following chart identifying the number of jobs to be created and/or
retained based on this specific project.
Type of Job and Hourly Rate for Created and/or Retained Positions in First 12
Months of Project Award (please see attached Job Category Definitions)
Hourly
# of Jobs # of Jobs No. Hours Rate of Pa Fringe
Created Retained Type of Job Per Week y Benefits"
5 Owner/managers 100 I Profit share
Professional
Technicians
Sales
Office & Clerical 50 Stipend
Craft Wokers (Skilled)
Operatives (semi-skilled)
1 laborers (unskilled) 20 houlslwk $50/wk
Service Workers
"If fringe benefits are provided, please attach a description of all employee benefits
provided by and paid for (in full or in part) by the business.
3.3 What is the estimated annual payroll for the new employees resulting from this project?
N/A
3.4 If an existing business, will any of the current employees lose their jobs if the project
does not proceed? If yes, how many? Explain why: No
Section 4: Economic & Environmental Impact
4.1. What other Johnson County companies could be considered to be your competitors?
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We are the only business in the downtown area that can cope with persons with mild to
severe disability and in which adult members of this constituency can feel comfortable
and accepted. In addition,we are the only alcohol and smoke free environment that
provides an adult family atmosphere in the southeast section of downtown. The
competitors for the student residents in the area are the bars, liquor stores and upscale
coffee shops. The majorit of our existing student costumers are book buyers, musicians
and volunteers.
4.2. Please describe the energy and resource efficiency, waste reduction, waste exchange,
and recycling programs at your Iowa City operation.
We recycle all hazardous materials through the county facility at the landfill. One of our
volunteers is a waste management specialist (engineer) and is planning to do a study of
our facility at the end of April.
Section 5: Community Involvement, Compliance with Law
5.1 In addition to your normal business activities, does your business contribute or have
plans to contribute to the community through volunteer work, financial contributions, or
through other means? Please describe.
EDF and its micro-enterprises recruit, train and utilize a large number of volunteers
annually (more than 100 different persons) per year, most of whom are assigned to one
another small business in the small Mall. The small Mall annually sponsors the Ralston
Creek Labor Day Fair and Flea Market which is entering Its sixth year with annual
attendance of over (1000) persons. The businesses of the small Mall provide an
important supportive resource to low-income elderly and disabled persons in the
community 365 days a year. The Mad Hatter Room provides downtown space for 8-11
AA meetings per week, in addition to offering many supportive services to persons in
recovery, including temp employment.
5.2 Has the business been cited or found to violate any federal or state statute or regulation
within the last five years (including, but not limited to environmental regulations, payroll
taxes, Occupational Safety and Health Administration laws, Fair Labor Standards, the
National Labor Relations Act, the Americans with Disabilities Act)? If yes, please explain
the circumstances of the violation(s).
No
5.3 Has the company or any officer of your company ever been involved in bankruptcy or
insolvency proceedings? If so, please provide the details.
No
5.4 Are you or your business involved in any pending lawsuits? If yes, provide the case name
of the lawsuit, docket number, and city and state where it is pending.
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No
Section 6: Summary of Required Attachments
Check off each attachment submitted. If not submitted, explain why.
[ x 1 Business plan (if start-up business)
[ x 1 Balance Sheet (3 year historical if an existing business Start-ups must provide a pro-
forma balance sheet)
[ xl Profit and loss statements (3 year historical if an existing business, 3 year projection for
start-ups)
[ xl 12 month cash flow statement (if the business does not expect to tum profitable within
the first 12 months, provide a cash flow statement extended to the year the business
expects to tum profitable)
[] Description of fringe benefits provided to employees, if applicable N/A
[ x] Brief description of the education, technical and business background for all the persons
listed under Management (Question #1.4)
Micro-enterprise owners in the small Mall:
Tim C, 36, owner of Uptown Bills Ice Cream and Coffee Bar, some college, worked in
restaurants as a cook or cooks helper prior to illness, on disability, has both MI and
substance abuse background.
Dave M, 57, college grad, local poet, has variable work history, mainly white collar, is a
published poet and writer, has MI background.
Allisa W, 18, high school grad (07), being reunited with mother in recovery, has some MI
problems as well.
Del A, 52, some college, veteran, PTSD and severe diabetes, has varied background,
Has a disability pension.
Ed G, 57, AA degree accounting, has cerebal palsy and is deaf, disability pension.
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[x] Please provide the social security numbers for all the persons listed under Management
(Question #1.4)
Dave M II. Del A - Il. lit. Tim C.... Ed G
[] If an existing company. copy of the company's quarterly Iowa "Employers Contribution
and Payroll Report" for the most recent quarter.
N/A
[] Construction loans only: Cost estimates for construction and a statement of the source
of any additional funds
[] Include a list of any machinery or equipment or other non-real estate assets to be
purchased with the financial assistance and the cost of each item as quoted by the
seller. Include the seller's name and address.
None
Upon review of a submitted application, the City reserves the right to request additional
information in order to assist the City with its evaluation of an application.
Release of Infonnation and Certification
NOTE: Please read carefully before signing
I hereby give permission to the City of Iowa City (the City) to research the company's history,
make credit checks, contact the company's financial institution, and perform other related
activities necessary for reasonable evaluation of this proposal. I understand that all information
submitted to the City relating to this application is subject to the Open Records Law (1994 Iowa
Code, Chapter 22) and that confidentiality may not be guaranteed. I hereby certify that all
representations. warranties or statements made or furnished to the City in connection with this
application are true and correct in all material respects. I understand that it is a criminal
violation under Iowa law to engage in deception and knowingly make, or cause to be made,
directly or indirectly, a false statement in writing for the purpose of procuring economic
development ass' e from a state agency or political subdivision.
Date:
'-f Is ')0 7
If applicant is a Corporation, Ign below:
~~a~~~~
Date
By:
~~
. natu of President
Attested by:
Signature of Corporate Secretary
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11
INITIAL REVIEW OF EXTEND THE DREAM FOUNDATION -
PROPERTY ACQUISITION
Business Proposed:
Extend the Dream Foundation (EDF) requests funding to purchase a property
they currently lease at 2218-20 F Street to house two micro-enterprises.
Currently the property houses Mick's Workshop, an antique furniture refinishing
and wood working shop that is run by a person with disabilities. Applicant also
proposes to initiate a new business called RAMP UP that provides design and
construction of minor renovations in homes and apartments for low-income
disabled persons and for the elderly.
Applicant currently pays $1,200/month to lease the proposed property. With a
forgivable loan and a partial private loan, applicant estimates their mortgage
could be reduced to $350/month.
Budget & Private Financial Contribution
$99,000 Iowa City CDBG forgivable loan (no repayment unless sold or in
default)
$50,000 Private lender loan (30 year loan - 7.5% interest rate)
$6,000 Applicant contribution to upgrade the property
Comprehensive Plan/CITY STEPS Plan
The project does not require pUblic infrastructure and is located in a CC-2 zone
(community commercial). Applicant proposes to upgrade an existing property
that needs rehabilitation. CITY STEPS notes a high priority for employment
training and education skills and micro-enterprise assistance. The focus at EDF
is on improving the lives of persons with disabilities through employment training
and ownership opportunities.
Quality of Jobs
The project is an eligible activity under economic development as it provides
financial support for the establishment, stabilization and expansion of one
existing micro-enterprise and will create one additional micro-enterprise. (A
micro-enterprise is a commercial enterprise that has five or fewer employees,
one or more of whom owns the enterprise.)
Mick's Workshop has one owner and RAMP UP will have a volunteer coordinator
with independent contractors. None of the persons identified in the application
are employees, each is considered 1099 subcontractors.
Economic Impact
The proposed CDBG funds will assist a non-profit agency stabilize and expand a
property that will incubate micro-enterprises. All the businesses are operated by
persons with disabilities.
May 2007
Environmental/Community Involvement
EDF provides opportunities for businesses and also works to enhance the
incomes of persons with disabilities. In addition to operating six potential micro-
enterprises at Uptown Bill's Small Mall and at 2203 F Street, EDF also operates
an e-commerce center that trains persons with disabilities to buy and sell
products on the internet to expand into home based businesses.
Extend the Dream has been working with several community partners through
referrals for micro-enterprise or e-commerce training and hosting meeting spaces
for organizations such as AA meetings, Johnson County Coalition on Disability
and the Brain Injury Group. EDF works with Like Skills, Systems Unlimited,
MECCA, CMHC, Elder Services and STAR homeless outreach.
Items to Address:
1. EDF is run entirely through volunteers. The organization has not had
consistent financial management during its years in operation. EDF must
have a financial system that provides control and accountability over funds
and assets, identifies the source and application of federal funds, provides
source documentation, has basic accounting records, and ensures an
adequate separation of financial duties. EDF has worked to resolve some
of these issues; however the organization must incorporate a financial
management system operated on a long term basis that will meet federal
minimal standards.
2. Zoning Issues: The home on the property is a non-conforming, single
family property in a commercial zone. The home has a rental permit with
an active tenant; last housing inspection was 4/11/2007. The application
did not reference the property as a rental unit. The property can be
changed to a commercial use; however it may involve substantial
upgrades to bring it up to commercial standards. The work required to
bring the property to code would be subject to Davis Bacon (prevailing)
wages. If conversion of the property to a commercial use occurs and the
tenant is displaced, then Uniform Relocation Assistance requirements
would apply. If the applicant maintains the rental unit and operates the
businesses in the workshop, then lead based paint regulations apply (the
home was built in 1930).
3. EDF provides the financial management and accounting for Mick's
Workshop. Uptown Bill's profit and loss statement, calendar year 2006,
shows an annual net income of $33,231.40 in 2006. Does this contain the
lease expense of $1 ,200 or tenant rent received?
4. Since this is an organization completely run by volunteers, please discuss
a plan for succession if the director leaves the organization for any reason.
May 2007
5. The applicant is a non-profit organization so technical assistance at the
Small Business Development Center may be difficult to obtain. The
organization may have to rely on donated financial management or
through consultant fees.
6. CDBG funds were used to purchase the building at 912 2nd Ave. (2203 F.
Street) in 2005. A few items remain from the building permit issued in
October of 2005 in regards to electric and riser height issues and must be
reinspected.
May 2007
Iowa City CDBG Economic Development Funds
Application for Business Financial
Assistance
Business Requesting Financial Assistance:
Individual: Thomas Walz on behalf of the Extend the Dream Foundation
Home Address: 915 E. Davenport 51., Iowa City, Iowa 52245
Name of Applicant Business: Extend the Dream Foundation
Full Street Address of Business: 401 S. Gilbert 51., Iowa City, Iowa 52240
Phone Number & Email Address: 530-8765 (or office 339-0401), thomas-walz@uiowa.edu
DUNS Number (If awarded funds, applicant must obtain a DUNS number): 421465808
Type of Business Non-Profrt: Incubator of Micro-Enterprises Owned and Operated by Persons with
Disabilities.
Date Business: Established 1974 (original coffee shop founded), current program (2001)
Bank of Business Account and Address (if applicable): Accounts are divided between Iowa 51ate Bank
and Trust (e.g. Sackter House, Documentary, Escrow) and Hills Bank (Uptown Bills Ice Cream and
Coffee Bar, Bookmark, Mr. Ed's Super graphics, Mad Hatter Room, Vintage ShoplMicks Workshop,
The Framery, Ramp, Inc, and the workshop Account.
NOTE:
The City will not provide assistance in situations where it is determined that any
representation, warranty or statement made in connection with this application is
incorrect, false, misleading or erroneous in any material respect. If assistance has
already been provided by the City prior to discovery of the incorrect, false or
misleading representation, the City may initiate legal action to recover City funds.
Revised 11/16106
1
Section 1: Description of Business and Proposed Project
1.1. Describe the proposed "project" (for example, company relocation, building expansion,
remodeling, new product line, number of new jobs, amount of investment in machinery
and equipment) and the expected benefits it will receive from the financial assistance
requested:
The project involves the purchase of a property (two buildings) at 2218-2220 F. St to
house two micro-enterprises: Mick's Workshop and RAMP UP. The first of these
specializes in furniture refinishing and antique restoration for the general public and the
second specializes in the design and construction of minor renovations in homes and
apartments for the low income disabled and elder1y to help them improve the physical
accessibility of their domiciles. In addition will provide some "chores" services may be
offered to low income elder1y persons and persons with disabilities..
The proposed purchase is attractively priced, the landlord has upgraded the building with
new siding, a new heating plant and cooling plant. The building is located across the
street from one of our other buildings (the Ecommerce Center at 2203 F St) and has a
functional tie to the buildings to be purchased ( refinishing antiques for our vintage shop,
frame making for the Framery and the shared use of equipment, office and storage space
for the new RAMP UP micro enterprise). Another benefit is the enhanced value that can
be expected from building through sweat equity upgrades (similar to what we did with the
F street building across the street).
1.2. Provide a brief history of your company:
The Extend the Dream Foundation (EDF) dates back to the founding of Wild Bill's Coffee
Shop on the U of I campus in 1974. Its current community based history began in 2001
with the formation of Uptown Bill's Small Mall at 401 S. Gilbert St. and the opening of
micro-enterprises owned and operated by persons with disabilities. In its ear1y years Bill's
Coffee Shop was operated by the International Bill Foundation until its 1999 merger with
the Extend the Dream Foundation.
1.3. Describe the organizational structure of the business:
EDF is a 501 C-3 non-profit corporation governed currently by a 13 member board of
directors most of whom are notable local business, academic and community leaders..
EDF is administered by a retired experienced administrator volunteer and network of
approximately fifty community volunteers.
The financial management is handled by Executive Director with paid assistance through
a service contract With Mar1ene Perrin at Taxes Plus. The Board meets quarter1y and
the Executive Committee meets monthly. Other standing committees include: Community-
University Relations, Futures and Planning and an Endowment Committee meet as
needed.
See Organization Chart.
1.4. Management
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2
(Proprietor, partners, officers, directors, all holders of outstanding stock, 1000/0 of
ownership must be shown) - non-profit
Name & PositionfTitle Complete Address %
Owned
Thomas Walz, Executive Director* 915 E. Davenport St, Iowa City
Allan Young, Chairperson 3248 Hastings Ave, Iowa City
Dale Hankins, Vice Chair Solon, Iowa
Mercedes Bern-Klug, Secretary 1803 CSt, Iowa City
Charles Skaugstad, Jr, Chair, 602 S. Summit St, Iowa City
Communty Relations Committee
Dr. Phillip Jones, co-chair, 3201 Muscatine, Iowa City
Endowment Committee
David Maeglin, Treasurer, Chair of 20 N. Lowell St., Iowa City
Finance Committee
Jeff Larsen 2201 Dubuque Rd., Iowa City
Rabbi Jeffery Portman 3030 Friendship Ave, Iowa City
Carol Fisher 1208 Guilford Crt, Iowa City
Marilyn Austen Williamsburg, Iowa
Barry Morrow Santa BaTbara, Calif.
Josh Gersten 79 Primrose Crt, Iowa City
Rev. Eugene Mathews 3113 Court St., Iowa City
Attach a brief description similar to a resume of the education, technical and business
background for all the people listed under Management.
Management Resume: Walz
Dr. Walz has a lengthy administrative experience: Director, Community Rehabilitation Center,
Mpls. 1959-61, Director Living Learning Center, U of Minn, 1964-68, Director of Community
Design Center of Minn, Mpls, 1971-73, Planning consultant to Mpls Model Cities (1969-71),
Peace Corps Director, Honduras, CA (1962-64), Director of the School of Social Work (1973-
78), Director of the U of I Gerontology Center (1977-81), Director of the Des Moines Graduate
Center (1991-1999), and founder Director of Extend the Dream Foundation since 2001.
Dale Hankens, fonner Director of Training for Accenture (fonnerly Arthur Anderson)
International Division, 20 years.
Revised 11115106
3
David Maeglin, President of Muscatine Storage (1994-2004), currently an international
investor.
Jeff Larsen, former owner of several Iowa City businesses, investor.
Phillip Jones, Vice President for Student Affairs, U of Iowa, 25 years.
1.5. Will the project involve a transfer of operations or jobs from any other Iowa City or
Johnson County facility or replace operations or jobs currently being provided by
another? No
1.6. Iowa City or Johnson County company? If yes, please indicate the facility(s) and/or
company(s) affected.
No
Revised 11/15108
4
Section 2: Financial Contributions to the Proposed Project
2.1. Use of Proceeds
USE OF Proceeds
Loan Requested
(Enter gross dollar
amount rounded to
the nearest
Activity hundreds)
Land acquisition $ part of property
New Construction/Expansion Repair $
Acquisition and/or Repair of Machinery $
and Equipment
Inventory Purchase $
Working Capital (including accounts $
payable)
Acquisition of Existing Business $
All Other (provide description) - $ 99,000
property acquisition (two buildings)
Total Loan Requested (All Sources): $ 149,000
2.2. Terms of Proposed Financing (Sources)
Monthly Type(11
Proposed Financing Amount Payment Rate Term
Financial $
Financial Institution @direct loan $ 50,000
Other: $
Iowa City CDBG Economic Dev. Fund $ 99,000
TOTAL: $149,000
(1lForgiveable loan requested"..
2.3. Explain why assistance is needed from the City, and why it cannot be obtained
elsewhere. If the applicant did not apply for a loan through a private financial institution,
please explain why. If denied assistance through a financial institution, please attach
the letter of denial.
Financial assistance has been explored with Iowa State Bank and Trust and Hills
Bank, both were supportive of the project and agreed to a loan of $50,000 (pending
outcome of our other applications). A letter from Iowa State bank confirms their loan
Revised 11115106
5
willingness. We need to limit the direct bank loan to reduce costs of housing the two
aforementioned micro-enterprises. A loan of $50.000 at prime would leave us with
about $350 (monthly cash flow) mortgage payment over 30 years. Currently we are
paying monthly lease payments of $1200 for this property.
Revised 11/16106
6
2.4. Indicate the owner's contribution (cash, assets for the operation of the business, etc.) to
this project.
It is our intention to use our recent donations of $6,000 to immediately upgrade the
property. This property (along with the building we recently purchased) had been
neglected for many years to the point of impacting community appearances.
2.5. Identify all agencies or institutions involved in the project (financial, technical
assistance, etc.) and what their involvement is:
Extend the Dream Foundation - underwrite cost of upgrades
Iowa State Bank and Trust - provide a direct loan of $50,000
Economic DevelopmentlCDBG Council- provide a forgiveable loan of $99,000.
2.6. What type of security will the assisted business provide the City? If no security or less
than the dollar amount requested is offered, an explanation must be provided.
o Corporate Guaranty
o UCC Financing Statement
o Irrevocable Letter of Credit
o Personal Guarantee
o Surety Bonds
X Mortgage on Real Estate
o Escrow Account
o Other:
Before execution of a CDBG agreement, if the collateral consists of machinery and equipment,
inventory, or other, the applicant must provide an itemized list that contains serial and
identification numbers for all articles that had an original value of greater than $5,000. Include
a legal description of real estate offered as collateral.
We also own about 7,000 worth of equipment and materials that could be used as collateral.
2.7 If the City did not provide financial assistance, could the project proceed?
No, unless our Director wins the 2007 Purpose Prize for which he was a "finalist" in 2006.
There are several prize winners to be selected whose organizations would each be given
$100,000. It would be self-defeating even if conventional bank loans were available for the full
amount since the mortgage payments would be no different than the lease payments. With our
partial rent subsidy from the City for our downtown small Mall project completing its sixth and
final year, we would not be able to handle the current lease levels for both sets of property
from micro enterprise earnings supplemented by our savings for very long.
Section 3: Jobs to Be Created/Retained
Special Note: The Community Development Block Grant (CDBG) program requIres that
at least 51% of the jobs created or retained must be held by or made available to low-
moderate Income persons. The business acknowledges that if it fails to create andlor
retain the Jobs identified below by the end of the project period and maintain them for a
Revised 11/15108
1
period of time (usually 12 months from the date of the award); it may be required to
reimburse City funds for the employment shortfall.
3.1 If an existing business, how many employees are currently employed at your Iowa City
location? Please attach a copy of the company's quarterly Iowa "Employer's
Contribution and Payroll Report" for the most recent quarter.
Micks Workshop - 2 full handicapped employees, 2-4 independent contract workers.
RAMP UP - estimate one half time coordinator, 2-4 independent contract workers.
None of the above are employees, each are 1099 sub-contractors.
3.2 Complete the following chart identifying the number of jobs to be created andlor
retained based on this specific project.
Type of Job and Hourly Rate for Created and/or Retained Positions in First 12
Months of Project Award (please see attached Job Category Definitions)
Hourly
# of Jobs # of Jobs No. Hours Rate of Pa Fringe
Created Retained Type of Job Per Week y Benefits"
1 1 Officials & Managers #1 60, #2 20 Open nfa
Professional
Technicians
Sales
Office & Clerical
Craft Wokers (Skilled) 2 nfa
Operatives (semi-skilled)
Laborers (unskilled) 6-8 $10-12hr nla
Service Workers
'If fringe benefits are provided, please attach a description of all employee benefits
provided by and paid for (in full or in part) by the business.
3.3 What is the estimated annual payroll for the new employees resulting from this project?
Difficult to estimate since one of the projects will be just starting out. Hourly rate will be
approximately $15fhr on a project by project timetable.
The RAMP UP coordinator will be a volunteer.
3.4 If an existing business, will any of the current employees lose their jobs if the project
does not proceed? If yes, how many? Explain why: No
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Section 4: Economic & Environmental Impact
4.1. What other Johnson County companies could be considered to be your competitors?
Mick's Workshop is one of three furniture refinishing and repair shops listed in the yellow
Pages, though we know of a few others like Knock on Wood that do essentially what
Mick does. Mick's also does a variety of odd jobs for low-income persons with disabilities
(e.g. we moved many elderly residents at the Ecumenical Towers during the construction
of the new elevator and other type of chore services for persons who couldn't afford to
hire at regular rates). The workers at Mick's also keep up our properties on F Street
(mowing, snow removal, etc.)
From our knowledge of local building contractors, the kind of "accessibility remodeling" at
affordable prices that many low income handicapped and elderly are able to pay is hard
to find. Most contractors are not interested in small scale projects of this type. The small
home repair individuals take up some of the need, but there are without the expertise to
assess and design what needs to be done. None of the local contractors have the
knowledge of ADA standards held by Jordan Pettus, the owner (coordinator) of RAMP.
4.2. Please describe the energy and resource efficiency, waste reduction, waste exchange,
and recycling programs at your Iowa City operation.
We recycle all hazardous materials through the county facility at the landfill. One of our
volunteers is a waste management specialist (engineer) and is planning to do a study of
our facility at the end of April.
Part of our intended building upgrade is to increase the energy efficiency of both of the
buildings on the property we want to purchase. The Workshop building has just had a
new energy efficient heating unit installed and siding added (as insulation as well as
cosmetic improvement). Our upgrade will include replacement of windows and frames
I n the 2220 F 5t. storage facility.
Both Mick's Workshop and RAMP UP will share the same furniture refinishing and small
home repair equipment as well as an interchange of expertise. Mick has construction
and masonry background and Jordan was construction and sheet metal worker until his
accident.
Section 5: Community Involvement, Compliance with Law
5.1 In addition to your normal business activities, does your business contribute or have
plans to contribute to the community through volunteer work, financial contributions, or
through other means? Please describe.
EDF and its micro-enterprises recruit, train and utilize a large number of volunteers
annually (more than 100 different persons) per year, some of these will be involved in the
Workshop and RAMP micro-enterprises. The new businesses along with the old
sponsor the Ralston Creek Labor Day Fair and Flea Market entering Its sixth year with
annual attendance of over 1000 persons). As noted many of the projects the two micro-
Revised 11/15106
9
enterprises will undertake will involve assisting persons who could not otherwise pay for
such services.
5.2 Has the business been cited or found to violate any federal or state statute or regulation
within the last five years (including, but not limited to environmental regulations, payroll
taxes, Occupational Safety and Health Administration laws, Fair Labor Standards, the
National Labor Relations Act, the Americans with Disabilities Act)? If yes, please explain
the circumstances of the violation(s).
No
5.3 Has the company or any officer of your company ever been involved in bankruptcy or
insolvency proceedings? If so, please provide the details.
No
5.4 Are you or your business involved in any pending lawsuits? If yes, provide the case name
of the lawsuit, docket number, and city and state where it is pending.
No
Section 6: Summary of Required Attachments
Check off each attachment submitted. If not submitted, explain why.
[ x 1 Business plan (if start-up business)
[ x 1 Balance Sheet (3 year historical if an existing business. Start-ups must provide a pro-
forma balance sheet)
[ xl Profit and loss statements (3 year historical if an existing business, 3 year projection for
start-ups)
[ xl 12 month cash flow statement (if the business does not expect to turn profitable within
the first 12 months, provide a cash flow statement extended to the year the business
expects to turn profitable)
[] Description of fringe benefits provided to employees, if applicable N/A
[ x 1 Brief description of the education, technical and business background for all the persons
listed under Management (Question #1.4)
Jordan Pettus, Coordinator, RAMP - AA degree in architectural drafting, 20 years
experience in the trades as a sheet metal worker and construction worker. Has a
consulting firm thru which he provides ADA consults for local developers on projects.
Mick Vevera is the owner of Mick's Workshop (which operates financially as part
Of the Vintage Shop. Mick has a high school degree, was in the masonry business with
his father Bob Vevera for many years, was disabled in a fall, but has for the past
six years worked as a subsidized volunteer for EDF until 2004 when we helped him
Revised 11/16106
10
open his own shop.
Revi_ 11/16106
11
[x] Please provide the social security numbers for all the persons listed under Management
(Question #1.4)
Mick Vevera -
[] If an existing company, copy of the company's quarterly Iowa "Employel's Contribution
and Payroll Report" for the most recent quarter.
N/A
[] Construction loans only: Cost estimates for construction and a statement of the source
of any additional funds
[] Include a list of any machinery or equipment or other non-real estate assets to be
purchased with the financial assistance and the cost of each item as quoted by the
seller. Include the seller's name and address.
None
Upon review of a submitted application, the City reserves the right to request additional
information in order to assist the City with its evaluation of an application.
Release of Infonnation and Certification
NOTE: Please read carefully before signing
I hereby give permission to the City of Iowa City (the City) to research the company's history,
make credit checks, contact the company's financial institution, and perform other related
activities necessary for reasonable evaluation of this proposal. I understand that all information
submitted to the City relating to this application is subject to the Open Records Law (1994 Iowa
Code, Chapter 22) and that confidentiality may not be guaranteed. I hereby certify that all
representations, warranties or statements made or fumished to the City in connection with this
application are true and correct in all material respects. I understand that it is a criminal
violation under Iowa law to engage in deception and knowingly make, or cause to be made,
directly or indirectly, a false statement in writing for the purpose of procuring economic
developmentassistance from a state agency or political subdivision.
If applicant is a proprietor or general partner, sign below.
By:
Date:
If applicant is a Corporation, sign below:
~.e~1~ 44D7
Co orate Nam and Seal Date
By:
(
Signature of
Attested by:
Signature of Corporate Secretary
Revi_ 11/15106
12
10:00 AM Uptown Bill's
04l26I07 Balance Sheet
Cash Basis As of April 26, 2007
Apr 26, 07
ASSETS
Current Assets
ChecklnglSavings
Bill's BookMart 2,847.24
Bill's Coffee Shop 5,912.53
Bill's Documentory 4,636.68
Computer Graphics 365.94
Escrow 65,681.14
Extend The Dream Foundation 7,411.21
Framery 507.44
Mad Hatter Room -795.49
RAMP 39.75
Sackter House -182.50
Vintage Shoppe 7,983.78
Workshop 547.11
Total Checking/Savings 94,954.83
Total Current Assets 94,954.83
TOTAL ASSETS 94.964.83
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Credtt Cards
American Express 627.13
Total Credtt Cards 627.13
Total Current Liabilities 627.13
Total Liabilities 627.13
Equity
Opening 801 Equity 83,905.15
Retained Earnings 26,605.59
Net Income 3,816.96
Total Equity 94,327.70
TOTAL LIABIUTlES & EQUITY 94,954.83
Page 1
-- '-
11:26 AM Uptown Bill's
04I20I07 Profit & Loss
Cash Basis January through December 2006
Jan06 Fob 06 Mar 06 ApI" 06 May 06 ~un 06 JulO6
Inc~'
cll. 718.91 500.00 544.56 609.93 600.00 608.24 624.95
'1 26,775.05 16,770.72 17,545.70 16,686.05 26,104.04 14,668.96 24,072.76
Total Income 27,493.96 17;nO.12 18,090.26 17,295.96 26,704.04 15,277.20 24,697.71
Expense
AccounlExpense -74.00 65.11 0.00 0.00 0.00 0.00 0.00
AD 43.74 0.00 146.70 189.25 0.00 15.00 17.75
Auto 0.00 319.48 220.11 0.00 0.00 0.00 0.00
C 616.95 657.14 638.00 520.13 765.93 606.41 896.99
car purchase 0.00 0.00 0.00 0.00 0.00 0.00 0.00
CC 350.00 500.00 350.00 600.00 600.00 600.00 600.00
FC 8.13 3.49 8.08 8.97 9.83 9.71 10.86
Garbage 25.00 37.71 232.00 0.00 0.00 0.00 0.00
IN 2,902.31 3,991.97 3,337.00 327.55 327.55 0.00 608.55
Insurance 0.00 0.00 327.55 0.00 0.00 0.00 0.00
interest -ll.21 -ll.14 0.00 -ll.22 0.00 0.00 0.00
IR 1,778.31 1,569.32 1,-467.73 1,958.96 3,280.37 2,639.39 2,705.00
L 0.00 0.00 0.00 320.00 320.00 320.00 320.00
M 1,525.82 583.89 2,382.57 5,215.19 6,575.30 5,703.83 6,789.23
mise 187.20 61.50 403.41 0.00 0.00 0.00 0.00
OS 0.00 0.00 0.00 72.50 31.13 168.33 64.99
Parking 15.00 0.00 0.00 0.00 0.00 0.00 0.00
PAY 1,000.00 1,115.00 2,424.69 2,541.53 3,676.87 3,357.03 2,576.00
Payroll Expenses 1,997.50 2,135.75 1,856.76 0.00 0.00 0.00 0.00
POST 119.90 316.36 348.65 300.92 229.75 =.53 264.68
R 4,292.00 8,492.00 6,567.00 2,492.00 8,217.00 4,945.00 2,392.00
S.H. 0.00 0.00 0.00 0.00 0.00 0.00 0.00
S.H.Mort 250.00 500.00 250.00 0.00 0.00 0.00 0.00
S.H. OPER 200.00 425.00 200.00 0.00 0.00 0.00 0.00
Tax 0.00 0.00 0.00 0.00 0.00 0.00 0.00
U 925.85 949.79 831.07 140.53 1,351.94 1,081.81 1,647.87
UI work study 0.00 0.00 0.00 0.00 0.00 0.00 0.00
UI work study 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total Expense 16,163.50 21,743.36 22,191.52 14,786.31 25,385.67 19,569.04 18,913.92
--
Net Income 11,330.46 -4,472.84 -4,101.21 2.sos,67 1,318.37 -4,281.84 6,783.78
Page 1
~ "
11:26 AM Uptown Bill's
04120107 Profit & Loss
Cash Basis January through December 2006
Aug 06 Sep 06 Oct 06 Nov 06 Dee 06 TOTAL
Income
CR 738.11 795.53 800.00 0.00 0.00 6,540.23
I 21 ,830.88 30,111.72 32,035.62 25,660.41 19,957.04 272,218.95
Total Income 22,568.99 30,907.25 32,835.62 25,660.41 19,957.04 278,759.18
Expense
Account Expense 0.00 0.00 143.91 0.00 32.50 187.52
AD 197.27 187.53 415.19 287.42 190.00 1,649.85
Auto 0.00 0.00 981.44 0.00 0.00 1,521.03
C 793.31 700.54 1,535.01 1,149.30 1,055.12 10,034.83
car purchase 0.00 0.00 0.00 800.00 0.00 600.00
CC 700.00 775.00 800.00 450.00 488.85 6,793.85
FC 11.04 8.71 11.63 0.00 0.00 90.45
Garbage 0.00 0.00 59.75 59.75 59.75 473.96
IN 567.89 221.00 1,238.01 4,440.00 2,650.79 20,612.62
Insurance 0.00 0.00 855.13 327.57 59.48 1,369.71
Imerest 0.00 0.00 0.00 0.00 0.00 -0.57
IR 2,181.96 1,917.24 1,941.45 0.00 0.00 21,439.73
L 320.00 320.00 0.00 0.00 0.00 1,920.00
M 5,022.53 7,682.28 2,068.77 577.68 79.23 44,206.30
mise 0.00 0.00 250.85 748.75 166.45 1,818.16
OS 15.98 133.87 0.00 0.00 0.00 488.60
Parking 0.00 0.00 0.00 0.00 15.00 30.00
PAY 3,309.50 3,418.75 2,532.50 1,198.98 2,288.77 29,439.62
Payroll Expenses 0.00 0.00 1,635.00 1,076.75 6,918.34 15,620.10
POST 283.48 237.81 273.94 124.29 0.00 2,841.48
R 8,292.00 6,667.00 3,881.50 4,887.00 2,487.00 63,571.50
S.H. 0.00 0.00 225.00 425.00 495.00 1,145.00
S.H.Mort 0.00 0.00 250.00 500.00 500.00 2,250.00
S.H. OPER 0.00 0.00 0.00 0.00 0.00 825.00
Tax 0.00 0.00 0.00 600.00 200.00 800.00
U 1 ,248.00 1,501.38 1 ,639.21 1,515.63 2,444.96 15,276.04
UI work study 0.00 0.00 143.75 0.00 0.00 143.75
UI work study 0.00 0.00 381.25 0.00 0.00 381.25
Total Expense 22,940.94 23,751.09 21,063.29 18,928.12 20,091.02 245,527.78
Net Income -371.85 7,156.16 11,772.33 6,732.29 -133.98 33,231.40
Page 2
PROFIT AND LOSSES 2006-2007 EXTEND TIlE DREAM FOUNDATION
MICK'S WORKSHOPNINTAGE SHOPPE
Month Expenses Revenues
06 Aug $5,229.51 $5,307.85
Sept $4,086.81 $4,392.63
Oct $5,166.66 $5,017.63
Nov $5,084.54 $6,219.40
Dec $3,501.93 $5,156.43
07 Ian $8,267.81 $4,440.97
Feb $4,413.81 $3,425.46
Mar $3,860.45 $4,785.55
Total $39,611.52 $38,745.55
Revenues minus expenses+ -$865.60
RAMP (new business start up scheduled for March 1st)
Total of$140 expenses for administrative start up; no revenue.
.
BUSINESS PLAN 2007
RAMP UP
Description: the following business plan addresses a start up micro-enterprise called
RAMP UP. RAMP was accepted as a non-profit start up enterprise on January 1st, 2007
under the Extend the Dream Foundation. It is officed at 2203 F St. in the EDF
Ecommerce Building and works out the properties across the street 2218&2220 F St.
The mission of RAMP is provide design, consultation and construction services for
improving the accessibility of the domiciles oflow-income handicapped and elderly or
buildings frequently used by them.
Staffing Plan: RAMP will be coordinated ("owned") by Jordan Pettus, a person with
disability and a background in architectural drafting and design. He will be assisted by
Mick Vevera (owner ofMick's Workshop) and other sub-contract employees (1099's) on
a project by project basis. To the extent possible all persons associated with RAMP will
be low-income, handicapped or elderly retired.
Management Plan: RAMP will have its own checking account at Hills Bank and will be
the sole determiner of the projects it accepts. The accounting and fiscal management of
the enterprise will be handled by the parent EDF organization. The insurance liabilities of
projects will be subsumed under the EDF comprehensive plan that covers all entities
managed by EDF.
RAMP will work with an advisory committee of representatives from EDF board,
Elderly Services board, the Johnson County Coaltion on Disability and a like
representative from a local consumer aging group. RAMP has successfully applied for a
Federal contractors license and is currently applying for a state license (both are needed
to do business with Federal agencies, such as the VA ofIowa City).
Projected Work Flow: in its first year, RAMP anticipates responding to approximately
one request a month with about 30% requiring some construction follow through (two
referrals in late 2006 from the VA of Iowa City are pending). The other 70% will involve
some household rearrangements, minor changes in lighting or design and estimates of
more major modifications (e.g. addition of a ramp). These projects will be invoiced at an
average of$15-20 per hour with an understanding that pro bono services may often be
expected.
Design services will be carried out exclusively by RAMP's owner, Jordan Pettus. Minor
construction services will be handled through a sub contract with Mick's Workshop,
major construction services will be handled through small scale local contractors working
under the general contract supervision of RAMP.
Marketing: RAMP intends to grow slowly during its first year. The principal marketing
will be through referrals from EDF and Elderly Services. A pamphlet describing the
program will be produced and distributed through a variety oflocal sources (e.g. senior
.
center, Independent Living, etc.) Later in the year a feature article will be arranged with
the local press.
Budget Summary: RAMP will operate out of its own checkbook. Start up capital of$150
(from EDF) was used to open the account. A grant application to the Mary 0 Cauldron
fund requesting $7000 start up capital was submitted. In the interim, EDF will use its
internal resources to support small projects. RAMP will have no rental obligations for
either its office or work space, until it is fiscally able to contribute. The owner will work
without pay as a volunteer until financial developments allow a profit share.
Expenses and Revenues: it is estimated that after a ninety day start up, by April 1 st,
RAMP can expect a cash/expense flow of $10,000 annually.
Annual expense breakdown: *
Rent and equipment... ...... ......... ...... ...... ...... ............ .... ..00
Transportation............ ...... ...... ... ...... ............... ........... ..00
Office supports (consumables, telephone)........................... ..00
Project supplies......................................................... .$4,000
Project sub contracts................................................... $6,000
Total $10,000
. Most of the actual cash flow and revenue will come via a major contract to
build ramp(s) for veterans (one already approved at $5000).
Annual Revenue breakdown:
Service fees from projects........ ................................. $.6,000
Grants and loans - EDF .......... ........ ............ ............ $ 1,000
Mary 0 Cauldron........................... ................. ..... $3,000
Total $ 10,000
BUISNESS PLAN 2006-2007
MICK'S WORKSHOP
STAFFING PLAN
I. Ownership will remain as before, Mick Vevera is the owner. His staff includes
one regular part-time worker (JW) and several on-call independent contract
workers (LW, BB, JC, JV).
2. EDF Executive Director will provide oversight and will be responsible for
inventory purchases and approval of chore service requests.
PROJECTED WORK FLOW
I. Eighty percent of activity will involve refinishing and repairing furniture,
mainly antiques.
2. Ten percent of activity will involve chore services ("small home repairs)""
3. Ten percent of activity will involve "buying", assessing, securing voluntary
contributions of in-kind donations.
4. The above activities combined will require 100 hours of paid or voluntary
work weekly. -
MARKETING
I. Regular ads will be placed in local newspapers associated with monthly
summer yard sales and special events (the Ralston Creek Fair and Flea
Market).
2. Signage will be redesigned and placed on lawns of 2220 & 2203 F Street
noting the workshop hours and activities.
3. A link to Mick's Workshop will be designed for the new Uptown Bills
website (uptownbills.org)
BUDGET SUMMARY
I. Mick's Workshop is fiscally a part of The Vintage Shoppe (operate out of
one checkbook). It is anticipated that the combined micro enterprises will
maintain an average monthly revenue flow of$5000/month for 2006-2007.
Total Income............ $60,000
2. Expenses for this calendar year include:
.
a) consumable supplies............. .............. ......... $1800/mo or 21,600/yr
b) inventory replacement ......... .................. ...... $600/mo or $7,200/yr
c) transport (gas, insurance, repair). . . . . . . . . . . . . . . . . . . . . $200/mo or $2400/yr
d) stipends and sub contracts................................ $IO,OOO/yr r
e) lease payments and utilities (based on current lease) $18,000/yr
Total Expense............ $59,20
PROJECTED DEVELOPMENTS
I. Prepare CBDG public facility grant Vequest $99,000) to buy the property
(two buildings at 2218 and 2220 F St-j
2. Pursue bank loan with local bank to complete financing ($50,000) of the
purchase price of$149,000. An earnest money contract to buy the building
will be signed shortly (Feb., 2007).
3. If the property is purchased, $6000 donation in the escrow account will be
used to cover costs of the energy upgrade of both buildings on the property.
Some cosmetic improvements (e.g. would be carried out as well).
-
Uptown Bill's Projects Annual Financial Summary
2005-06
,
I
I
I . $2.993.30
I
,
I
,
j 11I$59,448.81
i
!
. $5.094.19 III EDF *
. Coffee Shop
[J $1,758.75 D Bookmart
o Computer Graphics
I [J $23.248.84 . Mad Hatter Room
1IllI$300.570.19 1.1 Vintage Shoppe
. ECommerce Services
. $33,616.99
. There was a grant for $198,000 and a loan for $49.000. adding up to $247.000 Both transactions were made on July 1, 2005.
I ,
,
I
!
I -_._.._~ --
I EDF Monthly Financial Summary 2005-06
I
I
i
I
I ItEDF
I
I
I $250,000.00 I'"
I
I
I
I
I $200,000.00 ". ---._-------------~--~._-----~----- ---- -_.._.._-_...,...-.,._---~_..,...---------_.__.~-,. -...----- --.' .__.._--~-_._-
I
I
I I ,
,
$150,000.00 t --..---.-.--------------------.- -_._-_.._---------~....._---_.~._------ ----_._~-~--_..._-----_._-----------------~-----
I
I
I
I
$100,000.00 rr ._--.~-'"---_.. - "-.------------
i j:
r
$50,000.00 --'-..-_._------------~--- .-..----- _..... l
,
,
$0.00 $1(1.538.16 $5.977.82 $7.283.43 $1(1.621.91 $5.862.2(1 $8.591.89 $13.135.21 ..W,83 $3.155.39 $:;j.56 $~::!...s2 '
*
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
---- .. - -----
. There was a grant for $198.000 and a loan for $49,000, adding up tp $247,000. Both transactions were made on July1. 2005.
I
.
:--. __.__.__,...., ____~ __~_. ,,__. _______._......_____._.._~__ ".""___.. __u___._ .__, _. ~._~_ .._'_______.. ________.. ___.__.......___ ._____________ ...--,--~~-..~-- -----... ------- -.- .--.-
Vintage Shoppe Monthly Financial Summary
MlCKS"t(}.lOf..J$fto-f 2005-06
'U__"_'
I .. Vint~ge ShopJ.>~.
$7,000.00 - .....- '___.__.__n__ .._-.-_._,,-.--
I
i $6,000.00
I
I
,
, $5,000.00
,
,
i
I
I $4,000.00
I
I
$3,000.00
$2,000.00
$1,000.00
I $0.00
,
i Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
i
I
I _____ _--_un
I
!
I
I
I
I
i
.- .'"' ,,"" -"'", '~',.>." ,. ... ,_'y-
THE BILL SACKTER FOUNDATION.
I Mission Statement: To provide employment opportunities and social support for persons willi '
disability and public education on the economic and social needs ofthose with disabilities.
< ~ Organizational Chart
.
I THE BILL SACKTER FOUNDATION
I 501 C-3 NON-PROFIT ORGANIZATION 1
.,
Policy Board
14 BSF-Board of Directors
Executive Director T. Walz
,
r------,
I Wild Bill's L Uptown Bill's Small Mall Uptown Bill's Mick's Funk Grove
. I Co.fIee Shop I - 401 S. Gilbert Street E-Commerce Workshop Lawn & Garden
I North HaW I' C t 2018 F Street
L _ .E. ofIo:'1_..J. Uptown Bill's Coffee Shop 220:~ s~et
The
Th M dh Vintage Shoppe
. e a atter Room EDF Board of Directors
Mr. Ed's SuperGraphics The Framery ~an Young Barry Morrow
Dale Hankins Josh Gersten
light stroked square _ University of Iowa building Mercedes Bern-Klug McKenzie Cook
dark squares _ buildings owned or leased David Maeglin Jeff Larsen
dark rounded-square _ limited mgt. responsibilty Carel Fisher Marilyn Austen
light squareS _ micro-businesses Charles Skaugstad Eugene Mathews
lightSextagon _ program only Jeff portman
. . . " . Phillip Jones
,~ 1
!~~~~'t
",-... ....,
.......
CITY OF IOWA CITY
MEMORANDUM
Date:
To:
From:
Re:
May 9, 2007
Economic Development Committee
Wendy Ford
Downtown Market Niche Analysis
Marketek is assembling background information on Iowa City in preparation for their first site
visit, May 29-31.
They have a full schedule including driving tours, walking tours, a lunch meeting meeting with
the Economic Development Committee, Chamber and Downtown representatives leading the
project (tentatively set for May 29 at noon); 6 focus group sessions; a community meeting and a
wrap up with our local committee again on Thursday.
Following this memo are the drafts of two surveys
. for downtown shoppers/consumers and
. for our"downtown businesses.
Staff is currently investigating the most effective and efficient ways of distributing the surveys to
consumers. Among the choices are water bill distribution (a 4-week process), direct mail to
residents, and web-based survey requiring PR push to get people to respond.
Iowa City Area Shopper Survey
Your opinion counts! The City of Iowa City and the Iowa City Chamber of Commerce are
working to improve shopping and services in downtown Iowa City. Please take a few minutes to
complete this survey. II you are in a hurry, answer any al the t\U!~L:oIIS. Deadline: June 15. 2007.
"<.5 ~ 'lv.e,f,'OVt' a" p<ll>St'a:.~.
Section 1: Shoppina Habits
1. Where do you do most of your non-grocery shopping (e.g., apparel, home furnishings,
sporting goods, etc.)?
o Downtown Iowa City
o Coral Ridge Mall
o Sycamore Mall
o Cedar Rapids
2. What are the primary reasons for shopping where you dO:8
THREE (3) REASONS.
o Convenience
o Familiarity
o Loyalty
o Price
Section 2: Shoppina Needs in Iowa City
o
o
o
o
Des Moines
Mail Order
Interne
Oth
ELECT YOUR TOP
Quality
Selection
Se e
(please specify)
3. What types of SPECIAL TY/MERCH
supported in Iowa City if they existed
DArts & Craft Supplies
o Beauty Supplies
o Books
o Cameras & Supp .
o Crafts/Handm~:: m
o Computers & Aceessories
o Galleries
o Auto Supplies
o Gifts & Cards
ou think slilneeded and would be
. that apply)
Luggage
Supplies
rting Goods
Fabric/Sewing Supplies
Electronics
Music & CDs
Consignment
Toys & Hobbies
Other (please specify)
NISHINGS are needed and would be supported in Iowa
apply)
4.
o
o
o
o
o
Garden Supplies
Lighting
Other (Please specify)
5. What kinds stores are needed and would be supported in Iowa City if they
existed? (che at apply)
o Women's ual
o Women's Business
o Women's Specialty
o Men's Casual
o Men's Business
o Men's Specialty
Children & Infants
TeenlYoung Adult
Shoes
Jewelry
Other (please specify
o
o
o
o
o
6. What kinds of CONVENIENCE MERCHANDISE are needed and would be supported in Iowa
City if they existed? (check all that apply)
o Bakery
o Groceries
o Pharmacy
Hardware
Building Supplies
Other (please specify)
o
o
o
7. Some of this merchandise may be available locally. Please explain why you may not be buying
these products locally.
Section: 3 Service Needs in Iowa City
8. What kinds of LEISURE/ENTERTAINMENT services are needed and would be supported in
Iowa City if they existed? (check all that apply)
IJ Restaurants
IJ Exercise Studio/Gym
IJ Bowling
IJ Movie Theater
IJ Live Theater
IJ Galleries
IJ
IJ
Concerts/Live Music
Outdoor Recreation (please
specify)
Indoor Rec~7~on (please
specify),,~:?
Other (Yf'<< many as you wish)
IJ
IJ
9. What kinds of GENERAL SERVICES are needed and would be supported in Iowa City if they
existed (check all that apply)
IJ Appliance Repair
IJ Car Wash/Detailing
IJ Computer Repair
IJ Computer Training
IJ Day Care
,Gasoline/Auto R~ir
VideolDVD Rental '
1-Ho hoto Dev.
Ot st as many as y
wish)
o
10. What kinds of PERSONAL SERVICES
existed? (check all that apply)
IJ Dry Cleaner/Laundry
IJ Hair/Beauty
eeded and w~~i~ be supported in Iowa City if they
T ail6ti991 Alterations
Other'(Uist as many as you wish)
11. What BUSINESS/PROFE
in Iowa City if they ex~,.
IJ BanklFinanciaLAdvlce
IJ Insurance
IJ Copy Center
services doyO"uthink are needed and would be supported
all that applYl
IJ Pack & Mail
<; IJ Legal/Accounting
IJ Other (List as many as you wish)
12.1n your
and
IJ
IJ
IJ
IJ
IJ
IJ
TAURANTS AND EATING PLACES are needed in Iowa City
ed? (check all that apply)
Fast Food
Seafood
Healthy/Natural
Deli
Mexican
Steakhouse
IJ
IJ
IJ
IJ
IJ
Cafeteria
Dinner Theater
Fine Dining
Tea Room
Other (List as many
as you wish)
13. What HEALTH SERVICES do you think are needed and would be supported in Iowa City if
they existed?
IJ Chiropractic
IJ Dental
IJ Homeopathic/Naturopathic
IJ Hospice
IJ
IJ
IJ
Vision Care
General Health Care
Other (please specify)
14. Some of these services may be available locally. Please explain why you may not choose
local service providers, if you are aware of their services.
Section 4. Shoppina/Personal Business Preferences
Questions 15-20 deal with what influences your current preferences as they relate to shopping and
doing personal business in downtown Iowa City.
15. Currently, what are the major ADVANTAGES of shopping or doing personal business (e.g.
banking) in downtown Iowa City? (Please check the top 3).
o Convenient location 0 Less traffic & crowds
o Fair prices 0 Within walking distance
o Friendly service 0 Selection of goods/services
o Easy to find parking 0 Know the store employees
o Support local businesses 0 Other (pleasE!<!l2~ecify)
16. Currently, what are the major DISADVANTAGES of shopping or dOI.i~i~ersonal business (e.g.
banking) in downtown Iowa City? (Please check the top 3).
o Poor appearance 0 Tr
o Poor selection of goods/services 0
o High Prices 0
o Lack of Parking 0
o Limited hours
19.W
o
s?
pand store hours
ve selection
dlier
ase specify)
. portant each of the following Is to you
17. What can downtown merchants do to improve
o Improve appearance
o Promotions/advertise
o I m prove safe access
o Lower prices/sales
18. Indicate, by checking the appropriate nu
in makin urchases.
4
4
4
4
4
4
5
5
5
5
5
5
6
6
6
6
6
6
Very
1m ortant
7
7
7
7
7
7
Neutral
cc.
you to Shop during the week (MONDAY-FRIDAY)?
o After 5:00 PM
20. What are . .est times fO"you to shop on the weekend?
o Saturday'morning 0 Sunday afternoon
o Saturday afternoon 0 Other (please specify)
21. Would you considllf living in downtown Iowa City if high quality new or renovated units were
available?
o Yes 0 No 0 Not Sure
22. If you checked YES to question 21, would you be interested in:
o Renting or 0 Owning
Section 5. Your Thouahts about Downtown Iowa City
Questions 23-25 pertain to specific thoughts you have in relation to downtown Iowa City
23. As Iowa City continues to grow and change, if you could keep one thina the same about the
downtown area, what would it be?
24. If you could chanae one thintl about the downtown area, what would it be?
25. What identity or imaae would you like to see downtown 10
unique shopping and business district?
Section 6, General Information
Please answer a few brief questions about yo
26. Please check your age
o 14-18
o 19-24
o
o
o
65 or over
28. Please share any ottlercomments ow.
27. Please tell us your home
City of Iowa City Area Business Survey
1
The City of Iowa City and the Iowa City Chamber of Commerce are working to improve
shopping in the downtown Iowa City area. Please take a few minutes to complete this
survey. All information will be kept confidential. Statistics will be used to help these
organizations to better serve the Iowa City business community. Deadline: June 15. 2007.
1. What is the nature of your business?
1:1 Retail 1:1 Services 1:1 Professional
1:1 Restaurant 1:1 Public Administration 1:1 Construction
1:1 Transportation/Utilities 1:1 Financial/lnsurance/Real Estate
1:1 Other (Please specify)
2. How long have you been operating this business in Iowa City? (Chel:l~the appropriate box)
1:1 < 1 year 1:1 1-4 years 1:1 5-9 years 0 10 years or more
3. Name up to 3 advantages or strengths you associate with doing business in Iowa City.
1)
2)
3)
Part-time
Full-time
4. How many employees does your compai1Yhave? Please share
5. What are your hours and daYlnn.operation?
Dav: 1:1 Mon - Frl . 1:1 Tue - Sat
Hours: 1:1 8am-"5'pm '. 1:1 10am-6pm
/h;;
1:1 Mon - Sun
1:1 24-hour
1:1 Other:
1:1 Other
6. If you answered OTHER above, pleasetet.,-pur business operation hours:
Days of Week: Hours: .
-.-'.0-' ..
7. Do you own or lease your space?'Own
Lease
8. If you leal!e, what is the
monthly renh.nd the estim
you are paying? Please share the $/square foot, OR share your
size (in square feet) of the space you rent.
9. How would you ch cterize your current business' activity level (i.e. last 24 months of operation)?
1:1 Declining business activity (fewer clients, fewer sales, less income)
1:1 Holding your own (same level of business, fairly steady)
1:1 Business is moderately growing, increasing
1:1 Business is rapidly expanding
@ 03>lIIar'I'tet~
City of Iowa City Area Business Survey
2
10. Which description below best characterizes your plans to expand or reduce your operations in the next
one-two years?
Q Plan to expand operations
o Plan to relocate
Q Plan to reduce operations
o No plans to change
Q Plan to sell business
o Uncertain
11. Please check any type of investment or improvement you have made in your business in the last two
years and provide the estimated value of investment/improvement:
o Physical improvements (store design/layout, interior/exterior remodeling) $
o New/expanded products, services. inventory $
o New/expanded marketing/promotional activities $
o New/additional employees $
o Systems improvements $
o Other: $
o None
12. Please provide the estimated $ value for each investment/improvement checked in
question 9.
13. Please check any type of investment or improve
g in the next one-to-two years.
Q Physical improvements (store designllayout;.ltlterior
Q New/expanded products, se . s. inventory.;;
Q New/expanded marketin al activitieSt;&"
o New/additional emplo
Q Systems improvem~ .
Q Other: .
Q None
'+,)0
,><>
C'-."""
/lich the maioritv of your sales are derived? (Choose just one)
Q University-related Q TravelersfTourists
ribe)
15. If you check~d Travelerli!:rourists, please provide more detail on this market: [For example, "We
cater to sporlsmerHtor" . pture a large share of business travelers. '7
16. In addition to a strong economy, what are the critical factors for the success and expansion of your
business? (Check all that apply)
Q Qualified Labor
Q Tourism
Q Current inventory
Q Up-to-date equipment/inventory
Q Financing
Q Public access
Q Foot traffic
Q Other (Please specify):
@@~1!teI\
City of Iowa City Area Business Survey
3
17. What are some of the major issues or obstacles facing your business today? (Please check the too
five oriority issues)
Q Customer traffic (not enough/shrinking)
Q Property improvements (fayade, etc.)
Q Cost of rent/property
Q Availability of telecom services
Q Cash flowlworking capital
Q General operating costs
Q Cost of rent/property
Q City/County/State codes or regulations
QSkilllevel/preparation of employees
Q Other (Please specify):
Q Current economic conditions
IJ Public safety/crime
Q Parking
Q Payroll costs
Q Competition
IJ Insurance costs
IJ Availability of employees
Q Computerltechnology
Q Outdated
18. Please expand on any of your answers to the question above.
19. To keep your business healthy and com
are important to your company's growth? (
Q Business expansion/relocation information
Q Market identification
Q Business planning and cash flow
IJ Assistance with loan prep
Q Property and fayade im
OTHER (please spec'
.tive, which of the following types of information or assistance
eck all that apply)
e hiring/llkills training
vertising programs
et for E-commerce
IJ .. iness management training
Q Computerltechnology assistance
'''"''...."..~.~-
20. Are you interested in participating ina ~Jir~ business marketing effort to attract customers to
Iowa City orto encourage residents to shop locally?
Q Yes No
21. If you answered YES to
Yo me:
lease tell us:
Your phone #:
22. As downtoWiilowa City continues to grow and change, if you could keeo one thine the same about
the shopping/business district what would it be?
@@~I!tet\
City of Iowa City Area Business Survey
4
23. If you could chanae one thing about downtown Iowa City, what would it be?
24. What identitv or imaae would you like to see downtown Iowa City develop for itself as a unique
shopping district attractive to residents and visitors alike?
25. How would you rate your overall confidence in the economic future or
o High 0 Moderate 0 Low 0 Don't know
Iowa City as a whole?
26. Are there products or services that your businesl!,pj.llTimtly purchases out of tdWnthat you
would purchase in town if they were available1'i"
DYes 0 No
27. If you answered Yes, please name them and explain your response.
28. In your opinion, what could Iowa City bu
currently shopping in other areas?
to attract more/ocal residents who are
29. What could local
area?
ract more visitors and other shoppers who live out of the
30.
nfidential. However, if you would like a small business advisor
sistance or other issues, please check YES below.
31.
DYes
ONo
following information.
Please share any other comments below or attach a separate page. Thank you for completing the
survey!
@@lI1CINletl!t\
I 6jpg7 1
Marian Karr
From:
Gina Peters [gina.peters@ecicog.org]
Sent: Tuesday, May 08, 2007 3:31 PM
To: Teresa Uhlenkamp; Larry Meyers; Tim Boyle; Terrence Neuzil; Scott Grabe; Sally Stutsman;
Rod Sullivan; Priority One; Paula Freeman-Brown; Pat Harney; Nancy Quellhorst; Monica
Vernon; Mayor William Voss; Mayor William Cooper; Mayor Thomas C. Patterson; Mayor
Russell Bailey; Ross Wilburn; Mayor Robert Kurt; Mayor Paul Tuerler; Mayor Patrick Murphy;
Mayor Mike Williams; Mayor Louise From; Mayor Kay Halloran; Mayor John Nieland; Mayor
John Harris; Mayor Joel Miller; Mayor Jim Fausett; Mayor Glen Potter; Mayor Eldon Slaughter;
Mayor Don Gray; Mayor Dale Stanek; Mayor Trent Pearson; Mary Day; Lu Barron; Linda
Langston; Lee Clancey; Kent Ralston; Joshua Schamberger; Joe Raso; Joan Benson; James
Houser; Doug; Chuck Peters; Beth Freeman; Allen Witt; Brian Fagan
Cc: City of Ely; Adam Lindenlaub; Becky Shoop; Bernita Rozinek; Casie Kadlec; Chad; Christine
Taliga; Marian Karr; City Clerk Nancy Beuter; City Clerk Susie Siddell; City Clerk Tawnia
Kakacek; City of North Liberty; Executive Assistant Mike Sullivan; Steve Atkins; Jane
Tompkins; Janelle Rettig; Jeff Davidson; John Yapp; Kelly Hayworth; Mike Goldberg; Sandie
Deahl
Subject: Leadership Group Two-County Tour Day - June 29
Attachments: April 2007 Minutes.doc
The minutes of the April 26, 2007, meeting of the Johnson/Linn County Public Leadership Group are attached.
Please note that at the April meeting, the Group decided to schedule a day-long tour of sites and projects in the
two counties. This will take place on Friday, June 29,2007.
The next meeting of the Leadership Group will also be held on June 29, and will be scheduled as a luncheon
meeting in conjunction with the tour, in a central location, allowing those not participating in the tour to only attend
the meeting, if necessary.
Because the trail link has been identified as a priority for the Group, the initial theme for the tour will be
trails and trail development. This is an open call for suggestions of sites/projects that should be included
on the tour. It might include developed trails, trails under development, identified corridors, or possible
future trail links/sites. Also, because connectivity is a large part of the trail development goal, other
projects/sites which may relate to trails, have an impact on trail usage, or have an impact on trail
planning, should also be suggested. If an adequate number of appropriate suggestions isn't generated,
additional sites/projects may be considered.
Please forward you suggestions to Doug Elliott at ECICOG at doug.elliott@ecicog.org.
Thank you.
Douglas D. Elliott
Executive Director
East Central Iowa Council of Governments
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
319.365.9941
319.365.9981 (fax)
www.ec;ic;og.org
5/8/2007
Minutes of the Public Leadership Group
South Slope Coop Communications Co.
980 N. Front Street
North Liberty, Iowa
Thursday, April 26, 2007
4:30 p.m.
Co-chair Barron called the meeting to order at 4:35 p.m.
Present: Linn County Board of Supervisors Lu Barron and Linda Langston; Johnson
County Board of Supervisors Sally Stutsman, Terrence Neuzil, Larry Meyer, Rod
Sullivan, and Pat Harney.
Also present: Hiawatha Mayor Tom Patterson, Coralville Mayor Pro Tern Henry
Herwig, City of Cedar Rapids Council member Brian Fagan, Central City Mayor Don
Gray, Mary Day from Sen. Grassley's office, Beth Freeman from Sen. Harkin's office,
North Liberty Mayor Tom Salm, INRCOG Executive Director Sharon Juon, Blackhawk
County Board of Supervisor member John Miller, Cedar Rapids Mayor Kay Halloran,
University Heights Mayor Louise From, Hills Mayor Russell Bailey.
Others present: Diana Richardson, RACOM; Joarme Popelka, Liun County; Bernita
Rozinek, Linn County; Barbara Beaumont, JCL WV.
ECICOG staff present: Doug Elliott
2. Welcome and Introductions: Doug Elliott introduced special guests, Sharon Joun and
John Miller. Remaining attendees were asked to introduce themselves.
3. Update on Trail Link: Supervisor Pat Harney reported the 12-member trail advisory
committee is in place. They are working on the Dubuque Street connection, as well as
issues of trails in highway 965 improvements. The County will be seeking grant funding
for signage.
Supervisor John Miller spoke to the importance of assuring the trail links are completed
so that the Cedar Valley Nature Trail can connect the three metropolitan areas. He stated
Blackhawk County's commitment to trails would be challenged by the need to replace
several key bridges. He is hoping to build support for bonding for the bridges to keep
funding for trails in place.
Supervisor Linda Langston said that citizens groups in Linn County have been key in
advocating trail development. Linn and Johnson County conservation boards have held a
joint meeting, and Langston and Supervisor Lu Barron said Black Hawk County should
be included in future meetings.
Miller discussed the idea of offering touring packages built around the multi-county trails
system. Sharon Juon said some brochures are currently available. Brian Fagan noted that
June 2nd is National Trails Day, and that the Linn County Trails Association had events
planned. Juon said she would get brochures to Fagan for distribution at the events.
Juon offered INRCOG's assistance in working with ECICOG to further the multi-county
discussions on trail development. Barron stated that the CVBs, CCBs and COGs should
all work together.
Supervisor Rod Sullivan reminded the group of the Iowa Great Places Initiative, and
noted that other than the first effort, the counties have not pursued designation. He felt
this might also be an avenue for coordinated trail development.
4. Regional Land Use Proiect: Doug Elliott reported that staff from the various planning
agencies had met at the ECICOG offices to review the database. They determined there
were several potential beneficial uses of the data including: fringe area agreement
development, trail planning, and land use compatibility. Elliott volunteered that ECICOG
would house and be responsible for updating the information. He indicated a formal
effort to update information would be undertaken every two or three years. He also
indicated ECICOG would be updating the agency's website in early FY 08, and at that
time, they would determine how to make the information available via the website.
5. Discussion of Two-Countv Tour Dav: Barron proposed that the group coordinate a
day-long tour of areas/projects in the two counties. It would be an opportunity to learn
more about the counties, local projects, and individuals in the group. The consensus was
to proceed with planning the tour for Friday, June 29, 2007. Supervisor Sally Stutsman
suggested the day be planned around a theme, and that perhaps trails would be
appropriate. Elliott will survey group members for ideas of projects/sites to include in the
tour.
6. Discussion of Cooperative Initiatives
Courthouse/Court Svstem Operations: Cedar Rapids City Council member Brian Fagan
presented the idea of Linn and Johnson County cooperating to construct one courthouse
facility for civil proceedings. His suggestion was that criminal proceedings stay in the
respective counties to be close to current jail facilities. He noted both counties have
capacity issues, that federal courts have converted to electronic filing, and that the State
of Iowa currently has an RFP out for similar technology at the state level. He felt these
conditions may be conducive for the counties combining their efforts. He noted it would
require changes in state law.
Mary Day noted that a related issue on the federal level failed because it lacked support
of the Linn and Johnson County Bar Associations. Their support would be critical to this
proposal, and it needed to be in place before the counties proceeded, she also stated.
Fagan indicated he was willing to approach both associations regarding the idea.
Hamey indicated a concern that transportation might be a barrier to some.
Barron stated that a subcommittee of the Leadership Group had begun meeting in
between the quarterly meetings. She suggested that this be placed on the committee's
agenda prior to the next meeting of the full group.
Regional Toll-free Telephone Access: Elliott distributed a petition that had been
provided to him by Allen Witt regarding this issue. Barron and Harney had met with the
TCBA, which also had identified this as a priority. Beth Freeman felt this was a great
initiative to turn over to Access Iowa. Supervisor Terence Neuzil also said he had
recently been appointed to Iowa Access, which might also be an appropriate group.
Mayor Tom Patterson said all these groups should be working together on this issue, as
opposed to having separate agendas. Elliott agreed, and asked if Barron and Hamey could
take the willingness of the Leadership Group to work together on the issue back to
TCBA. They indicated they would. Elliott said he would research more information on
the process and requirements for the petition prior to the next full meeting.
7. Next Meeting Date: The next meeting will be held in conjunction with the tour on
June 29. A central location for lunch will be selected so those not participating on the
tour could join for a luncheon meeting.
8. Adjournment: The meeting adjourned at approximately 6:20 p.m.
Page 1 of2
Marian Karr
From: Krishna Das [kdas@diversityfocus.org]
Sent: Friday, May 11, 2007 9:23 AM
To: 'City Council; Steve Atkins; Sylvia Mejia; Stefanie Bowers
Subject: FYI-Leadership/diversity training workshops in Cedar Rapids/Iowa City-May 15; June 14; June 15
Diversity Focus to Co-Sponsor Leadership and Diversity Workshops in May & June 2007
Posted : 5/11/2007
The Cedar Rapids and Iowa City Area Chambers of Commerce will partner with Diversity Focus and several other
local agencies this spring to present three workshops, in three different sectors, with diversity as the overarching
theme.
"Connecting Workplace, Leadership and Diversity" will be offered on May 15, June 14 and June 15. Each seminar
runs from 9 a.m. to 4 p.m.
. The Business workshop will be held on Tuesday, Mav.15. at th.e Cedar Rapid~ Area Chamber of
Commerce. 424 First Ave. NE. Presenters.will be Dr. Jude West. Universitv of Iowa professor of Business.
and Dr. P<lul Retisl1, University of Iowa Profe~sor of Diversitv and Specilll Educlltion.
. The Non-profit workshop will take place on Thursday, June 14, at the Cedar Rapids Area Chamber of
Commerce. 424 First Ave. NE. Presenters will be Monique DiCarlo, Executive Director of the University of
Iowa Women's Center (WRAC), and Regenia Bailey, Director of Community Impact at the United Way of
Johnson County.
. The Government workshop will take place on Friday, June 15, at the Iowa City Area Chamber of
Commerce, 325 East Washington, Suite #100. Presenters will be Dr. Salome Raheim, University of Iowa
Professor of Social Work, and Dianne Finnerty, Adjunct Faculty and Program Associate at the University of
Iowa.
A unique facet of each workshop is a mid-day panel of experts who will also present and respond to questions
and answers.
The cost is $75 per person, per workshop. Individuals who sign up for all three workshops will be offered a
discounted rate of $200.
Other program partners are The Greater Cedar Rapids Community Foundation; the Linn County Non-profit
Resource Center; the United Way of Johnson County and the United Way of East Central Iowa.
For more information orto register, contact Joy Nicholson at 319-730-1406 or jlliGhQlsQIl@G~dilrmpids.Qrg
Krishllil Dils
Diversity Focus
205 2nd A V~ SE
C~dilr Rilpids, IA 52401
319.363.3707 P
319.363.4095 f
kdils@div~rsjtyfoGus&rg
www.djyersityfocus.org
5/11/2007
rnJ
MINUTES
HISTORIC PRESERVATION COMMISSION
THURSDAY, APRIL 12, 2007
EMMA J. HARVAT HALL
PRELIMINARY
MEMBERS PRESENT: Esther Baker, Michael Brennan, John McCormally, Jim Ponto, Ginalie Swaim,
Tim Toomey, Alicia Trimble, Tim Weitzel
MEMBERS ABSENT: Pam Michaud
STAFF PRESENT: Bob Miklo, Sunii Terdalkar
OTHERS PRESENT: Helen Burford, Betsy Chestnut, Royce Chestnut, Don Cochran, Dianne Day,
Dean Dykstra, Marsha Grady, Clark Griffin, Mark McCallum, Cindy Parker
CALL TO ORDER: Chairperson Weitzel called the meeting to order at6:00 p.m.
INTRODUCTION OF NEW MEMBER: Weitzel introduced Trimble as the newest member of the
Commission. He added that there is still an opening for a member from the Summit Street District.
PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA:
There was none.
ITEMS FOR CONSIDERATION:
Certificates of Appropriateness:
Weitzel said that he sent a memo to Commission members regarding using an administrative procedure
to approve four of the applications without a iot of discussion, as all of the applications appear to comply
with the guidelines. He suggested the applications could be approved as a group but asked that anyone
with questions raise them. Terdalkar pointed out that the applications under discussion are 20 East
Market Street, 752 Dearborn Street, 1112 East Court Street, and 1228 Sheridan Avenue.
MOTION: Ponto moved to approve certificates of appropriateness for applications for 20 East
Market Street, 752 Dearborn Street, 1112 East Court Street, and 1228 Sheridan Avenue, as they
appear to be consistent with the guidelines and the Secretary of the Interior Standards, provided
each project meets the stipulations made in their separate staff reports. Baker seconded the
motion. The motion carried on a vote of 7-0.
828 Washinaton Street. Miklo said that this property is in a conservation district and is therefore required
to go through the review process. He said that the guidelines to be used for consideration of the project
are from the multi-family infill section of the guidelines.
Miklo said the staff report outlines the aspects of the project and how almost everything complies with the
guidelines. Miklo said one issue is that of building height, as the property slopes quite steeply from
Washington Street to the north and also from Governor Street to the west. He added that the City
measure building height as an average around the perimeter of the property. Miklo said that when one
takes the west of the building into account versus the east side, the overall building for the most part is
right at 35 feet, which is the zoning height limit.
Miklo said that the turret itself as presented in one drawing at 38.5 feet, which could be allowed by a
minor modification approved by the buiiding official, and an application has been made for this. He said
that staff feels this would be a reasonabie request but would require a hearing, which has not yet
occurred. Miklo said that unless there is a legitimate concern raised by a neighboring property owner
regarding that adjustment in height, that is likely to be approved.
Miklo stated that the plan also shows a dashed line, which would be the applicant's preferred height in
terms of a slightly steeper turret. He said that would require a variance, which would be quite a bit more
difficult to obtain under the zoning laws. Miklo said he did not think that would be likely, but the applicant
Historic Preservation Commission
April 12, 2007
Page 2
certainly has the right to request that. He said it is difficult to get a variance, because the owner has to
show that he could not use the property for a use permitted in the zone; however there is obviousiy a Plan
A that is an alternative. Miklo said the design for either turret could be approved by the Commission, but
the approval needs to be subject to either the minor modification or the variance being granted. He said
that if the modification or variance are not approved, then the pitch of the turret would have to decrease
somewhat in order to stay within the height limit.
Miklo said the project appears to meet the criteria outlined in the guidelines. He said there are some
subjective elements that Commission members will need to judge for themselves, for example the
buiiding height, mass, and bulk. Miklo said staff feels the applicant has made a good attempt, despite the
grade, to design a project that keeps the height and mass down, including the fact that the third floor
living space is partially under the eaves of the building. Regarding breaking up the mass of the building,
he said this is broken up into smaller modules, as discussed in the guidelines.
Miklo said there are also the design points required, and there is a menu from which the applicant can
choose to attain those points. He stated that the front porch could be granted anywhere from zero to ten
points, the architectural details could be granted anywhere from zero to ten, and the building materials
could be granted anywhere from five to ten points. Miklo said that 20 points are required. He said that
unless there is a real concern about anyone of these elements, this would appear to meet that section of
the requirements.
Miklo said the other subjective criterion is architectural style. He said the architect explained how he
looked to the previous house on this site for some of the design cues in terms of the massing and window
placement. Miklo said the architect also looked at some of the other Greek houses in this neighborhood.
Miklo said staff therefore recommends approval of this application as submitted, subject to approval of a
lighting plan, which the applicant has not yet provided. Miklo said the code requires that the lights be
mounted at a height at which they will not disturb the neighbors and will not create glare and also requires
that the lights be downcast. Miklo said staff suggests that this be subject to staff approval of the lighting
plan and subject to the minor modification or the variance for the height of the turret.
Swaim asked if, on the projected image of the proposed house the turret roof is the higher or the lower
height. Grady said the image projects the higher roof and added that it is more aesthetically appealing.
Swaim asked about the parking for the building. Miklo responded that the parking would be on the north
side of the building between this property and the property line to the north. He said that from Governor
Street it will appear to be a surface parking lot, not much different from what is seen there today. Miklo
said that from Washington Street, one would see in the northwest corner the stone wall. He said that a
driver would enter from the west side.
Grady said that the drive begins at the western side of the lot on the Washington Street side and curves
down and into the parking, which is facing west. She said that the lower level opening faces west, and it
would be the lowest part of the lot to be used.
The architect for the project said that this is a two level-structure, and that the entry (something about the
street and accessibility from Washington Street to meet the requirements and perpendicular to the street.)
(Can't hear him because he's not at the table and not near the microphone.) Grady said that there is
some fill along the driveway; it does not go to the lowest level. She said that it is about 40 feet from the
highest point to the lowest point, and this is about 20 feet below the highest point, so it is higher than the
lowest part of the ravine. Grady said that is addressed in the rezoning application and is related to
complying with the Sensitive Areas Ordinance.
Weitzel said the motion needs to articulate the Commission's reasoning for why this building would fit into
the site.
Brennan said that parking access is not the Commission's purview but said there would now be a fairly
busy driveway on Governor Street. Parker said there was a driveway there before with about eight
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April 12, 2007
Page 3
spaces that also accommodated supply trucks. Miklo added that the transportation planners looked at this
plan, and given that Governor Street is an arterial street and there is a hili here, it is not an ideal situation.
He said, however, that there is really no alternative for a site like this. Miklo said staff was therefore
comfortable in approving the driveway.
Weitzel said that in the past, the Commission has given a list of options, subject to other conditions. He
said that would be appropriate here, in relation to the lighting issues.
Swaim asked if it would serve any purpose for the Commission to recommend one turret steepness over
another. Weitzel replied that typically the Commission would approve one over the other, but then the
applicant would have to come back if the approved design did not go through. Miklo said staff would
recommend approving either of the options.
MOTION: Ponto moved to approve a certificate of appropriateness for the application for 828 East
Washington Street as submitted, subject to a lighting plan to be approved by staff and with the
option of either of the turret heights.
Ponto said he believes the taller, steeper turret height looks a lot belter. He said that he really likes this
design and believes it is a nice looking replacement for what had been there. Ponto said it has diversity
and the rooflines, the modulation, and fenestration that make it a very nice looking building in conjunction
with its functionality.
Swaim seconded the motion.
Swaim said that this is a tricky location, and she believes the design has been done well.
Weitzel also commended the design. He said that it articulates the living space with the natural
environment, and the choice of materials is excellent for the location.
The motion carried on a vote of 8-0.
830 Clark Street. Terdalkar stated that this is a contributing structure in the Clark Street Conservation
District. He said that there are two parts to the project: the windows and the siding. Terdalkar stated that
the applicant wants to replace the existing windows with metal-clad wood windows and will also be
removing the existing aluminum siding. Terdalkar said the applicant is considering using fiber cement
board siding or repairing the wood siding. He said he visited the site earlier in the day, and it appears that
the option of repair will not be practical, because in most places there is no wood siding underneath the
aluminum siding.
Regarding the windows, Terdalkar said according to the applicants the house was once owned by
builders who used salvage materials in most places and some window alterations including replacement
of a pair of windows with a central picture window and two small double hung windows and enlarging the
footprint on the north side. Terdalkar showed the south elevation of the house where one could see a
portion of the house with a deep roof overhang. He said the north elevation shows where it is filled in.
Terdalkar said there are a variety of window types, sizes, and styles.
Terdalkar said the applicant is also requesting a possible change in the size of the vent opening. He said
that because there is no attic access from inside the house, there is no option but to do something with
the vent in order to insulate the attic.
Terdalkar showed another photograph of what is probably one of the original windows. He said that there
are wood storm windows outside, which is an option that the applicant is considering. Terdalkar said at
this point, the applicant is considering two or three options for the windows: wood windows, sash
replacement with extruded metal clad outside, or in some cases installing storm windows, probably on the
second floor.
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April 12, 2007
Page 4
Terdalkar said the packet includes a detail of an upper window section that seems more appropriate as a
metal clad window. He said the Commission has reviewed some applications with window sections where
the window is basically a metal window with very minimal wood inside. Terdalkar said he was not certain
if the Commission's intent was to approve this type of window. He said that although the product
manufacturers claim that this type of window can be painted, it is not likely that they ever will be painted,
and even the manufacturers do not guarantee the painting of the windows. Terdalkar said he therefore
included some detail on a product he found that has more of a solid wood core with an extruded metal
outside.
Ponto asked about the window Terdalkar is recommending and if it has the muntin bar between the glass.
Terdalkar said that he was just using this as an example of the section of the solid core window. He said
there are no divided lights in what appears to be an original window on the house. Miklo said the profile of
the example shown by Terdalkar looks more like a historic window would have than the other metal
window.
Terdalkar said that staff recommends approval of the application provided the window type proposed and
the sash width's overall appearance match the historic window and with the condition that there will not
be a repair of wood siding. He said that from the photograph, there does not appear to be much detail on
the house.
Ponto asked if the siding on just the one side of the house was in such bad shape and said that on other
sides, the wood siding might be in better shape. Mr. Day, the owner, said that the photograph shows the
north side of the house. He said that from what has been uncovered, there are many split boards there.
Mr. Day said that he believes that the previous owners used old windows from some other house on this
house. He said there is nothing original here to go back to to make the house look like it once did.
Dianne Day said that currently about half of the windows have aluminum combinations on them, and the
other half have storms and screens. She said she would like the windows to be consistent, and that is
why they would like to use metal-clad wood windows.
Regarding the siding, Mr. Day said that just taking off the short siding nails was causing the siding to fall
apart and come off the house. He said that his intention was to save the siding, but he doesn't have a lot
of hope for that now. Mr. Day said he found out today that the siding is really beyond repair. He said that
it was not well taken care of and is now cracked and weathered.
Weitzel said that basically the owners are asking for permission to use fiber cement board or to replace
wood with wood. He said the owners also want window replacements with solid wood core, as
recommended by staff, and also would like to change the vent size.
Dianne Day said the change in vent size would be only temporary. She said she only needs the minimum
size required to install insulation in the attic. Dianne Day said she would close up the vent after that,
because the attic will not be used for any type of storage. .
Weitzel said that because the Commission is considering allowing fiber cement board siding, the vent
change would be encompassed in that so that it would not need to be specifically addressed.
MOTION: Swaim moved to approve a certificate of appropriateness for the application for 830
Clark Street as submitted, with the recommendations that the windows be similar to or match the
historic windows in type, proportion, sash width, trim, and appearance and that the owners use
fiber cement board siding if the original wood siding is irreparable. McCormally seconded the
motion.
Ponto said he thought this would look a lot nicer. Toomey informed the owners that they may uncover
details under the aluminum siding and said that they would want to watch for that.
Dianne Day said that their contractor has done a lot of work on older houses. Toomey said there may be
decorative shingles underneath the siding. Regarding the details, Weitzel said it is good to know in
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April 12, 2007
Page 5
advance what one is looking at before the contractor really gets going. He said it is difficult for the
Commission to make stipulations on what cannot be seen. Weitzel said that if the owners need advice,
they may always call Terdalkar about specific details. Dianne Day said it is her intent to do things that are
appropriate here.
The motion carried on a vote of 8-0.
425 Clark Street. Terdalkar said that this is a contributing property in the Clark Street Conservation
District. He stated that there are three separate aspects of the application. Terdalkar said one project is
the addition of a front porch to replace the existing canopy and concrete stairs. He said another project is
to replace the existing metal roof with shingles, and the third project is to demolish the existing garage to
build a new single-car garage.
Terdalkar showed a sketch he prepared of the front porch. He said his sketch included a short column,
although the applicant prefers a full column.
Terdalkar said one suggestion is to reduce the roof pitch to 2: 12. He said it is a small enough span that
that pitch would still be practical to get the water off and would prevent damage to the windows. Terdalkar
said if it is workable that would be a suggestion.
Terdalkar said he also suggests that the porch skirting be a frame with wood slats attached on the back.
Weitzel asked about the type of material to be used on a roof with a 2: 12 pitch. Terdalkar said he
discussed that with the applicant and recommend a rolled roof material rather than shingles. He said that
if the owner wants to use shingles, he would suggest going with a 3: 12 pitch, the minimum pitch for using
shingles. Terdalkar said that he also discussed other material, such as EPDM, with the applicant.
Swaim said that the present roof has a lot of waving. Terdalkar said he thought that it is because the roof
is old and has not been maintained. Toomey said that washboarding is fairly common on a metal roof.
Royce Chestnut said that the previous owners received an insurance settlement for damage to the roof
from the tornado, which he then received as the new owner to repair the roof. He said the roof either
needs to be repainted or replaced. Royce Chestnut said that the roof does not leak, but having a new roof
on the new front porch and a new garage with asphalt shingles would be inconsistent with having a steel
roof. He said that other than the wavy flatness, a lot of the ridges going up are bent over.
Swaim asked if there is anything that could be done to change the waviness of the roof. She said that it
would seem to detract from the other work that is being done to improve the house. Royce Chestnut said
that also some of the fascia boards need to be replaced, and it would be much easier to do that while
installing a new roof, rather than having to pry back the metal.
MOTION: Swaim moved to approve a certificate of appropriateness for the project at 425 Clark
Street as shown in the staff drawing, using staff recommendations and with the choice on the
front porch to have the support either going all the way to the roof or not. Baker seconded the
motion.
Miklo said that should also include replacing the metal roof. Weitzel pointed out that was part of the
application
Ponto asked if there should be a separate motion regarding the garage demolition. Terdalkar confirmed
there should be two different motions. He said the demolition motion should discuss why the garage
demolition is being approved, because there have to be three separate findings regarding integrity,
architectural significance and condition.
Weitzel agreed that the present motion concerned the house, not the garage. Baker asked if there is
anything salvageable about the metal roof. Royce Chestnut said there is not. Weitzel said that once a
metal roof has been painted, it becomes very difficult to solder. Miklo added that the waviness on this roof
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April 12, 2007
Page 6
is worse than would be typical, which would indicate that it may have been a replacement roof in the first
place. He said that it also may have been a poor application in the first place.
Weitzel pointed out that this is a conservation district. Ponto said he believes the front porch will be a nice
improvement.
Toomey speculated that there may be cedar shingies under the metal roof.
The motion carried on a vote of 8-0.
MOTION: Ponto moved to approve a certificate of appropriateness for the demolition of the
existing garage, based on findings including that the photograph clearly shows that the garage
integrity is really bad, there is no special architectural significance to the garage, and this would
not be a great loss. Swaim seconded the motion.
Brennan asked if the wood was in bad shape throughout the garage. Royce Chestnut said that a lot of the
wood is bad. He added that an inspector found that the garage had termite damage.
The motion carried on a vote of 8-0.
Royce Chestnut said the proposal had a front door walk-in on the garage, but it has since been
recommended to him by the building department that the door be on the side because of structural
sheathing. He said he would have no problem with that.
Swaim asked if the large garage door would then go in the center of the elevation. Royce Chestnut said
he would prefer it to be on the left. He said that the driveway is currently only six feet from the property
line on the left. Royce Chestnut said that to bring it over any further requires pouring a lot more driveway
to make it work; therefore he would like to keep it as far left as possible. He said that the right five feet of
the garage is hidden by the house in any case.
Royce Carlson said the overhang has to be firewalled, and he is matching the one-foot overhang to that
of the house. He said that they told him as far back as it is on his property line, it could be three feet from
the property line.
MOTION: Baker moved to approve a certificate of appropriateness for the construction of a garage
at 425 Clark Street, as submitted but with the requested modifications. Brennan seconded the
motion.
Miklo said that the door is now a flat panel door and the motion would include moving the doorway to the
side. Ponto said the plan states that the overhang will be as on the previous garage, but the owner has
now said it will match the house. Royce Chestnut responded that the house has a one-foot overhang, and
he was instructed to carryover as many aspects of the garage as he could. He said he would like the
garage to look as much like the house as possible, so the overhang would be the same as the house and
would be plywood underneath the bottom. Royce Chestnut said he was told to use aspects of the garage,
since it was built in the 1920s and is also historical.
Weitzel said that the house is much older than automobiles, so the owner would not necessarily have to
make the garage match the age of the house, as long as it blends harmoniously with the whole picture.
The motion carried on a vote of 8-0.
718 North Johnson Street. Terdalkar stated that this is a contributing structure in the Brown Street
Historic District. He said that the application concerns replacing a basement window with a new egress-
sized double hung window and constructing a window well with PVC material. Terdalkar said the window
is on the north fayade of the house and is in the back, somewhat hidden by the air conditioner. Terdalkar
said the guidelines require that if a window well is required, the materials should match the existing
foundation material, and PVC would not be in compliance with the guidelines.
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April 12, 2007
Page 7
Terdalkar said there is the same concern about the metal clad wood window as in a previous application.
He said the applicant has submitted a model as his requested window. Terdalkar said the Commission
has had similar concerns in one place, but there was an option that the Commission approved for a
fiberglass exterior window, which can be considered a similar situation as the other application where
there was a basement window and some question about dampness.
Terdalkar said staff's recommendation regarding the window well would be to try to match the visible
portion of the window well with the foundation and try to veneer it with the brick that appears similar to the
existing foundation. He said the rest could be masonry with no veneer on it or poured concrete.
Weitzel asked Terdalkar if the plan is to have the window to match in appearance the existing window at
the top, at least the visible portion of the window. Terdalkar confirmed this and said he believes that is
how the applicant has applied for it, meaning it will have three divided lights.
Toomey asked if a window twice that size would still fulfill egress requirements. He said one wants this to
look the same as the upper portion. Toomey said that would make it double the size that one would see
and wondered if that would fulfill egress specifications.
Terdalkar replied that the applicant is proposing to have a window of similar dimensions or a dimension of
an egress-sized window but would have the top sash with three divided lights. He said it would not mimic
the exact look, but it would have divided lights and would be a double hung window. Weitzel added that
the grade will match the lower portion but said that it is not unusual to have a top window with divided
lights and a lower window without.
Swaim asked if part of the application concerned the steps off the deck. Terdalkar confirmed that was one
of the requirements; because the steps would be so close to the window well, they would need to be
moved. He said that one option would be to move them to the north side, or the owner may just eliminate
the stairs.
MOTION: Ponto moved to approve a certificate of appropriateness for the application for 718
North Johnson subject to the following specifications: that the window be an appropriate metal-
clad solid wood window similar to what is recommended by staff or a fiberglass window, and in
either case, with the three divided lights on the upper portion as indicated; that the window well
be as staff recommended in that it be constructed masonry or poured concrete; that the top part
visible above grade have some type of veneer to match the appearance of the existing foundation;
and that the top 12 to 16 inches just below grade and if it extends above grade, anything that
extends above, have the veneer.
Griffin, the contractor for the project, asked if the top of the well is at grade what the requirement there
would be. Terdalkar said he recommends having at least a foot of the top portion of the well be made of
veneer. He said this is to offer a compromise from the guidelines, which require that the window well
match the existing foundation appearance. Terdalkar said that because this is not visible from the street,
there would be only one portion that would be seen.
Miklo said it is a compromise from the guidelines, because there is probably a block foundation behind
the veneer. He said the guidelines are not being compromised beyond what would be allowed by doing
this.
Swaim seconded the motion.
Clark said that he was okay with staffs recommendations for the window well. He asked about the
options for the railing and the stairway on the deck. Ponto said that is really a City code issue. Weitzel
said that as long as it matches the existing, it should look okay.
The motion carried on a vote of 8-0.
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April 12, 2007
Page 8
Minutes for March 8. 2007 Meetino:
Weitzel referred to a list of typographical corrections that had already been noted by Terdalkar. Toomey
stated that on page three, in the second paragraph from the bottom, the word "fittings" in the first
sentence should be changed to "footings."
MOTION: Swaim moved to approve the minutes of the April 12, 2007 meeting of the Historic Preservation
Commission, as amended. Toomey seconded the motion. The motion carried on a vote of 8-0.
OTHER:
Discussion of 2460 S. Gilbert Street.
Miklo said the property owner was present at the meeting for informal discussion about the McCollister
Farmstead. Miklo said there was an old greenhouse on the property at one time, and what remained was
the foundation and a shell of a greenhouse. He said the property owner wanted to upgrade that for a
utility shed and did some work without a permit. Miklo said that when someone does work without a
permit, the Commission should look at the project as if the building wasn't there and is not obligated to
approve something just because it was done without a permit. He said the Commission should look at this
based on the guidelines.
Miklo aid that after seeing what was done, staffs concern was the exterior finish of the building. He said
that one of the Secretary of the Interior Standards is not to create a false sense of history. Miklo said this
would include not creating a log cabin where there is not clear evidence of a log cabin.
Miklo said, therefore, that before the applicant goes through a lot of work to put together an application,
staff thought it would be best to talk about this informally, what some options might be, and what might be
best to rectify the situation. He said this is the last ten acres of what was once a 75D-acre farm, one of the
more historic sites in Iowa City. Miklo said this property is on the National Register and is a local
landmark. He said the property is going to be divided into at least two tracts, including one containing the
historic home, and there may be some home sites developed here in the future.
Miklo said the situation here is to give some guidance as to what can be done. He said that staffs initial
thought was rather than having a log cabin building, a building that is more in keeping with the other
agricultural outbuildings that would have been on the site - perhaps board and batten or lap siding -
would have been more appropriate. Miklo said the greenhouse itself would not have been historic, so that
the shape and metal roof are not as much of a concern. He said however the log siding and the
elaborateness of the porch would be a concern. Miklo said the window pattern and things of that sort
would have some latitude in that this is a new building, but the logs are not in keeping with the Secretary
of the Interior Standards.
Miklo introduced Cochran, the owner of the property. Miklo said one goal would be to keep the building
here, and another would be to find something that meets the guidelines.
Cochran discussed the history of the property itself. He said that he is very flexible, and if board and
batten would be more appropriate, he would be fine with that. Cochran said, however, that cabins have
historically had a presence on this property and all the property around here at points in time. He added
that this is really a workshop for him; it is really the only dry piece of property he has for storing tools, etc.
Cochran said he is fine with whatever can help him keep the property and said he and his wife bought the
property to build a home out there. He said he has brought subdividing into six lots to the City but is not
certain he wants to do that. Cochran said the goal is to keep it one lot, but he may have to sell some of
the land, because it is very costly to install the infrastructure.
Cochran said he is concerned about the home that he wants to build there and wants to get some
dialogue going now. He said that he bought the entire property but sold the home and some additional
acreage to the present homeowner. Cochran said he never intended to own the home. He said he wanted
the barn and the land to somehow resurrect the barn, but that turned out not to be possible. Cochran said
Historic Preservation Commission
April 12, 2007
Page 9
his goal then became to salvage some of the timbers, and he had to tear down the barn to expose the
timbers.
Cochran said he has considered constructing a timber framed home or a newer log home structure sitting
into the hillside. He said this has raised his attention, in thinking that if this building isn't appropriate, how
a home built with this type of fa<;:ade wouid be considered.
Miklo said that staff has made contact with the National Trust for some guidance on this. He stated that a
log cabin probably would not be appropriate, but taking some cues from the Italianate house on the
property for perhaps a simplified version, plus some cues from the agricultural buildings, might be
appropriate. Miklo said that staff has come across good examples of housing that mimics agricultural
buildings in keeping things simple and using things like board and batten siding. He said that perhaps
using more of a simple vernacular design would be appropriate also, rather than introducing a type of
structure with a time period that is not of the period of this farm. Miklo said therefore a craftsman house or
a log cabin would probably not be appropriate.
Weitzel said that the Secretary of the Interior would look at the entire property, because the whole
property is listed, not just the house. He said that because the historic farm is listed, the outbuildings
would be included, and any new construction should be consistent with the farm at the time of
significance for which it was registered. Miklo said that the house was built in 1870, and that would be the
time of significance.
Cochran said that the history of the South Gilbert property goes back to the United States government,
which bought it from the American Indians. He said there was originally a trading post on the property.
Cochran said that the McCollisters owned the property for over 100 years and created the large farming
environment, as well as built the home and additions to it.
Cochran said that in those frontier days in an area called Napoleon, the first Johnson County Courthouse
was located, about where the softball diamonds are now. He said that the courthouse was actually a log
cabin. Cochran pointed out the Furhmeister residence, although it was not on the property at that time,
and stated that it was very much the norm for the housing at that time for even the well-to-do families, and
it was a log cabin.
Cochran displayed a quotation from the Historical Society describing the history of Philip Clark, an early
owner of the property. He said the legacy of cabins on the property is described in the quote as, ".. he
and his cabin were the best known of any in the County.."
Cochran said his intent in building the cabin did consider historic preservation, and his thought was that
he would have to start with something smaller. He said that the building is completely behind the home,
and the current residents of the house do not have any problem with it.
Cochran showed a photograph of the entrance to the property. He said he has worked with the City to
develop an entrance, and the City has pushed having a standard road, as well as sidewalks. Cochran
said he was all right with that, but if one looks at the whole historic property, the thing that has the most
visibility is what it looks like along Gilbert Street. He said that currently it iooks very rustic with no
improvements. Cochran said that to improve the road will require the removal of some trees and will
change the look of that property. He said that some of these things, including fencing, may have to come
before the Commission.
Weitzel said the entire site plan may be within the Commission's purview. Cochran said it is his
understanding that the infrastructure for the road up to the point where the fencing splits has been
approved by the City. Miklo said that the planned development with the six units and the reconstructed
barn is not on the table right now as far as staff is aware. Cochran said he was not talking about that right
now but was discussing the infrastructure improvements necessary to build. Miklo said that the
subdivision itself does not necessarily need Commission approval, but any construction of buildings on
the site would.
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April 12, 2007
Page 10
Miklo asked Cochran if he has an active application. Cochran said he believes he does. He said the six
and four subdivision split went to the City Council, and he has documentation about that, although the
City is stili waiting for some information. Miklo said that the split of the ten-acre lot in two has been
approved, but the site plan for the construction wili have to be reviewed by the Commission.
Cochran said that he did not add any structure to the foundation for this building. He said he used the
same foundation that was already on the property. Cochran said that he has not demolished any
buiidings.
Miklo said that this property was ten acres and has been subdivided into two tracts - one containing the
brick house in the front and the property towards the back owned by Cochran containing some of the
outbuildings. Cochran added that he owns the tail part of the property that goes back to Gilbert Street for
access to the property.
Cochran said that the agreement split the property into two five-acre tracts without going through a
subdivision process. He said that initially he wanted six acres and would like to get that sixth acre back.
Weitzel stated that this is an 1870s Italianate farmstead with associated outbuildings. He said that what
goes on that property should essentially look to be from that time period; that is the main focus in time.
Weitzel said the Commission should be considering if the building looks like something from that time
period and if the materials are appropriate.
Dykstra said this is an Italianate building in rural Johnson County that was built in 1840. Weitzel said it
was built in 1870. Dykstra said it has been stated that the structure should be built in that vein, but
previously he had heard that a new building should be in reference to and taking cues from, and he asked
what that means. He said that as one looks across the top of the cabin, one sees a monitor building.
Dykstra said that no one would argue that that building and the one to its left are in the vein the
Commission is talking about. Dykstra asked, as someone is looking at those structures, what the
Commission is saying is the medium to reference this.
Weitzel said that the Italianate building itself is the main house. He said the farmstead around it would
have farmstead agricultural type buildings from that time period.
Miklo said that a concern is that any new construction on the site be compatible with the farmstead that
was there. He said there are a couple of options. Miklo said a new building could be made to look like an
agricultural building, or another option would be to do something with cues from the Italianate yet doing it
as a simpler version of an Italianate. Miklo said another option would be a simple vernacular house from
that time period to reflect that style. He said that a log cabin or a very distinct craftsman style house from
a different period would probably not be appropriate.
Cochran said he and his wife have very clear ideas of what they want their retirement home to look like.
He said they have looked at the arts and crafts styie, as they want something simple and would like to
use wood. Cochran said that he has batten in the barn and could rewrap that building to make it look like
the piece of property in the back.
Cochran said that he is just looking for guidance and where the Commission will fall on the historicalness
of the land and also, what requirements or constraints will be put on the land because it is close to that
house.
Miklo said one of the great things about this property is that the property to the north is a wooded ravine,
and the property to the south is a nature preserve. He said there is a park across the street, so what is
visible from the right-of-ways will not change radically. Miklo said that the area to the east has been
approved for a residential subdivision, but that is several hundred feet from the house. He said there are
some real opportunities here.
Cochran said that all of the property to the back is concealed, although he said he knew that one still
needed to be a steward of the property.
Historic Preservation Commission
April 12, 2007
Page 11
Regarding the logs, Swaim said that while the Clark cabin is part of the story of the land, the whole
historical significance of this is its operation as a large farm. She said therefore there is a need to honor
what kind of building would have been on that land and not after the house was built, not back to the log
cabin.
Cochran said that initially he had put before the City a six-lot subdivision that had a commercial building
where the barn was. He said that was ready to go through the City and was waiting for his commitment to
the infrastructure. Cochran said that he is really cautious now, because he has had more uncertainty all
the time with this property. He said he needs to know if he has the ability to subdivide the property and
also wants to know the limitations and opportunities for the potential buyers of the subdivided lots.
Weitzel said that no one is saying Cochran has to mimic the house itself. He said that this was a historic
farmstead at a certain period in the late 191h century, and it has one centrai house, a large barn, and
several smaller outbuildings. Weitzel said that for buildings to fit into this context, they should ideally be of
an agricultural origin. He said that he is not entirely clear on how this works, so the Commission will want
to make inquiries to the National Trust and the State Historical Society of Iowa about exactly how to
proceed with this. Weitzel said the Commission probably can say that these buildings should come from
the 191h century in design, that there is this context with this property.
Weitzel said that this is an individually eligible property that has its context, and things should ideally fit
into that. He said the Commission will need to find out what it is working with here in terms of what has
been done elsewhere, what can be allowed, what the ideal situation would be, and what is passable and
what isn't. Weitzel said at this point, the Commission can probably say that certain materials should be
used, and a log cabin probably is not on that list to begin with. He pointed out that Cochran has been
before the Commission in the past and is therefore aware of the Commission's existence and that there
are processes to go through.
Cochran said that this property is boxed in by its registration as a National Landmark. He said he has
researched the status, but there is not a lot of information about what can be done; it often defaults back
to the City for information and guidance. Cochran said he just needs to know what realm he can stay in
and what he can and cannot do. He said he has heard reference to the current home and the outbuildings
that would have been associated with the property. Cochran said that guidance still does not help him
understand what kind of site plan he could use for a subdivision on this property. He said he needs to
understand that financially, particularly if he solicits investors for the subdivision project.
Weitzel said that the Commission cannot give an exact answer, because there is no application before it.
He said the Commission can give a consensus of things that might not be allowed, but he wants to find
out what the Commission is working with and what it can talk about. Weitzel said the Commission would
be remiss if it gives a false impression that something is okay or even is not okay and then finds out later
that was wrong.
Swaim agreed that there are not a lot of national landmarks, and that is why looking to the State Historical
Society and National Trust wili provide other examples in the nation where some of these problems have
already been worked through.
Cochran pointed out that this home has been added on to many times. Weitzel said that apparently it was
significant enough when it was nominated to be listed on the National Register of Historic Places as it
was, with those additions. Cochran asked where he would find that nomination. Miklo responded that the
City could provide him with a copy.
Miklo said that there are some options to explore in terms of the time frame and the style elements to look
at. He said he has seen some contemporary buiidings that have agricultural influence, nice modern
houses that take some of their cues from agriculture.
Brennan said that the house construction itself began in 1864. He said that the log cabin was still on the
property in 1859, as shown in the drawing. Brennan said that clearly at some point in McCollister's
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April 12, 2007
Page 12
ownership of the property there was a log cabin there; whether this style matches that log cabin style is a
different question. Weitzel said the Clark house was actually on the property where the baseball
diamonds are now. Miklo agreed that it was not necessarily on this ten-acre tract.
Brennan said that it would have been right across the road. Weitzel agreed but said that property was not
part of the nomination. Brennan said it may now be a separate parcel, but at the time it was all the same
place. Weitzel said he would have to look at the nomination and see what part was actually listed.
Terdalkar said that how the Secretary of the Interior Standards deal with the recreation of a historic
structure is if one has enough evidence to say that the structure was in a certain place, it then is asked if
it is being recreated or trying to relocate it from somewhere else and how appropriate that is. He said he
did not believe that bringing a structure, just because it was a log cabin, and installing false logs on the
existing structure would make it appropriate.
Brennan said it is a different question whether this matches what was there versus whether a log cabin is
an appropriate historical structure. He said it seems pretty clear that log cabins were pertinent structures
at this time. Cochran said there is a frontier notion of this land, and two people owned the land for over
150 years, using the timber that was on the land.
Weitzel said he would just like to look at the nomination to find out more about the reason for its
significance and what was incorporated into that context. He said the Commission is not saying Cochran
cannot build at all but is considering the style that the building should be. Weitzel said it is probably safe
to say that a craftsman house is not appropriate here. He said the Commission is not ready to say what
can be approved, as there is not an application and the Commission doesn't know the fuil details of the
nomination. Weitzel said the Commission will want to research the nomination further before committing
to anything.
Terdalkar said it would be appropriate to have a historic preservation consultant work on the project.
Weitzel said the Commission should at least go back to the nomination form and the context. He said that
if the context of the McCollister Farmstead was indeed Napoleon and that was indeed an important,
significant part of the farm and that is why the Italianate house was significant, then perhaps a log cabin
should be allowed. Weitzel said he is just saying that the Commission just does not know at this point. He
added that a craftsman house was significantly after that time period, did not have any precedence in that
area, and in his point of view, probably should not be allowed there.
Terdalkar pointed out that staff has already contacted the State Historical Society and the National Trust
about this issue. Miklo stated that the Building Department has issued a violation notice on this. He said
that, knowing there has been some discussion on the issue, the Building Department will probably allow
some time but will not leave it open-ended. Miklo said if the owner wants a quick solution, that would be
to go to the board and batten siding. Cochran said he could attach that to the wood that is already there.
Miklo said that staff would talk to Cochran next week about some solutions to this.
Discussion and review of current commission bvlaws.
Miklo suggested the Commission postpone discussion of the bylaws. The consensus of the Commission
was to postpone consideration of the issue to the next meeting.
Discussion of potential proiects for HRDP Grant Application (deadline Mav 15).
Terdalkar said that the deadline for the Historical Development Program Grant (HRDP) Grant application
has been moved up to May 15th He added that if the Commission is considering submitting an application
for a survey of either the Manville Heights area or the near South Side, it should be done soon. Terdalkar
said the Historical Society recommended doing these as separate projects, because the natures and the
objectives of the projects are different. He said that in Manville Heights there would be a detailed survey,
and the near South Side would require a reconnaissance survey.
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Page 13
Weitzel said that it might be better to survey what is left of the near South Side to get that inventoried to
know what is going on there. Ponto agreed.
Burford said there has been recent interest by the North Side Neighborhood Association to coalesce the
neighborhood to work toward what would be appropriate and achievable boundaries for a historic district
there. Miklo said he was not certain that would be an HRDP eligible activity.
Weitzel said the survey has been done, and the area has not changed that much that it would have to be
resurveyed, unless the boundaries were to be significantly changed. He said the Commission would want
to talk about that too at some point. Weitzel said it is very important for the neighborhood to show its
interest in this happening.
Regarding the HRDP, Terdalkar said that the program has changed so that there is no longer a cap,
unless the project involves rehabilitating a natural structure. He said that one requirement now is to have
a commitment from a professional to serve on the project. Terdalkar said that question would have to be
resolved before applying for the grant. He said that generally the City seeks grant approval first and then
uses a bid process for the proposals. Terdalkar said he would find out from the State how this system
would work.
Terdalkar said that now a project is fully funded or not funded at all. He said that 50% of the grant money
is provided up front, and the rest is sent in installments. Miklo suggested asking three or four consultants
to submit letters of willingness to serve on the project, because the City does not like to hire someone
without having a competitive process.
Swaim asked when the grant money would be rewarded. Terdalkar said it would be decided by July 1".
Miklo asked if the Commission then wanted to submit a grant request for a survey for the near South
Side. The consensus was to do so. Weitzel volunteered to work with Terdalkar on the grant proposal.
Terdalkar said the Commission has not done any workshops or education recently and suggested
something could be put together for a CLG application. Weitzel said the CLG application is due in August.
Miklo said that the City has received a draft of the Preservation Plan, and staff is looking it over. He said
the Commission should have it soon for review and suggesting potential changes, and then public
hearings will be scheduled regarding the Plan.
Terdalkar said that a recognition/remembrance ceremony would be held on Friday the 13'h in the City
Council chambers to recognize those who helped with tornado recovery efforts. He said that Friends of
Historic Preservation would represent the historic preservation aspect of this.
ADJOURNMENT:
The meeting was adjourned at 8:11 p.m.
Minutes submitted by Anne Schulte
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MINUTES
PUBLIC ART ADVISORY COMMITTEE
THURSDAY, MAY 3,2007
LOBBY CONFERENCE ROOM, CITY HALL
PRELIMINARY
Members Present: Terry Trueblood, Emily Martin, Emily Carter-Walsh, Mark Seabold, Patrick
Carney
Members Absent: DaLayne Williamson, Rick Fosse
Staff Present: Marcia Klingaman, Karin Franklin, Abby Attoun
Others Present: none
CALL TO ORDER
Seabold called the meeting to order at 3:35 PM.
RECOMMENDATIONS TO CITY COUNCIL
Recommend to approve the Pool Wall Project and the request for qualifications (RFQ). Motion
passed 5:0.
INTRODUCTION OF NEW MEMBER. PATRICK CARNEY
Carney introduced himself to all of the members. He was born in Tipton, Iowa and went to
Drake University in Des Moines for a graphic design degree. He got into framing and gallery
work in Des Moines. He has been in Iowa City for 21 years and has his own business, The
Frame Station. His wife is a Communications Officer with the USGS. He has a 16-year-old son,
who is a junior at Regina.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA
None.
CONSIDERATION OF THE MINUTES OF THE APRIL 5.2007 MEETING
MOTION: Martin moved to approve the minutes as submitted. Carter-Walsh seconded the
motion. Motion passed 5:0.
CONSIDERATION OF NOMINATION FOR RECOGNITION OF ART IN NON-PUBLIC SPACES
There were two nominations for recognizing art in public spaces. There were six nominations for
"II Compositoire". Most are from neighbors, friends, and family members. Carter-Walsh said
that the piece is placed well and everybody has something to say about it.
The second piece was nominated by the person who is hosting the piece in their yard.
According to the procedures, anyone can nominate the piece. Klingaman said that the
recognized pieces will get a certificate from the Mayor.
Iowa City Public Art Advisory Committee Minutes
May 3, 2007
Page 2
The criteria to examine the nominations are: visually examining the art piece and evaluating the
creative merits and the artwork must be visually available to passersby. The artwork to be
recognized should exhibit any or all of the following characteristics: reflect and enhance
community spirit and values; challenging and not always easily understood; whimsy,
intelligence, and humor; visible to passersby, reflect the individuality of the owner, the
neighborhood, or business; 2-D or 3-D art; traditional or non-traditional materials.
The Committee will defer and visit the sites of the art at the next meeting in June.
DISCUSSION OF RFQ FOR POOL WALL PROJECT
Franklin said that generally, a call is put out for artists. She proposes, in this case, sending a
request for qualifications since there may be several different mediums possible. Rather than
have people putting the time into coming up with specific proposals, they narrow the artists
down first, then ask for proposals. Often, there is an honorarium involved for proposal
development, and it is up to the Committee whether they want to include an honorarium.
Franklin said that Trueblood might want to have some of the Recreation Center staff take part in
the selection process. Trueblood said that he would like to have staff involved.
Martin said that she likes the idea of asking for a request for qualifications. If artists do make the
short list, they are more likely to put in the time to develop a proposal. Also, she likes the idea of
the honorarium. Seabold wondered how much the honorarium would typically be. Franklin said
that she was thinking $1000, or maybe $500. Seabold wondered about artists that have few
qualifications. He is concerned that the Committee might miss out on some great proposals
from artists who haven't worked on murals, but have some great ideas. Franklin said that this
approach might make the process go faster and smoother. Carter-Walsh said that the
honorarium should reflect the materials required. For example, the honorarium for sculpture
would be higher than that for a sketch. Seabold thought this project would be great for a new
graphic designer, but they would not qualify because they are not experienced.
Carter-Walsh and Martin like the idea. In the past, the Committee has had trouble getting
proposals. Also, Martin mentioned that this particular project lends itself well to a more
experienced artist,
Franklin wondered what the honorarium should be. In terms of the proposals; they will probably
receive mostly sketches. For sketches, the consensus was $500 should be adequate.
Klingaman wondered if the artists should be required to present in person, and Franklin felt that
they should. Carter-Walsh suggested a videoconference and the Committee really liked the
idea. The group decided that they should accept international proposals.
Franklin said that Fosse mentioned that the Committee should develop a long-term budget for
the project. Franklin said that the budget includes the honorarium, the commission; the food,
lodging, and transportation of the artist; materials and shipping; installation; and any
subcontracting. Trueblood said that the project budget is often included in the request for
qualifications. Franklin said that the Committee will have around $37,500 that is not committed.
Assuming that the neighborhoods (Melrose, Washington Hills, Creekside) will not spend their
allocated funds this fiscal year, the Committee will have about $72,000. Also, the Committee will
be receiving $50,000 on July 1, 2007. The Committee could make this a $50,000 project. A wall
sculpture would use up this amount easily.
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Iowa City Public Art Advisory Committee Minutes
May 3, 2007
Page 3
Franklin wondered if the Committee went to look at the Chait Gallery wall sculpture. The
sculpture is of ceramic catfish with a white glaze. There is a big red circle that covers some of
the fish. Seabold said the cost range could be huge. If a design firm created a digital image, it
would not be very costly. Martin said that $50,000 seems like a good starting point. Carter-
Walsh suggested creating budgets for different mediums. This could get complicated. Martin
said she likes the idea of a range. Seabold brought up the idea of soliciting businesses for
donations.
Franklin wanted to get a consensus on whether the Committee should include a budget range
or not. The Committee agreed that the qualifications should come first, and then create a budget
range for the proposal submission. Assuming that this gets on the Council agenda on May 14
and gets approved, the deadline for submitting qualifications will be June 15.
Franklin asked if anyone would like to edit the request for qualifications. Seabold suggested
including a photograph of the site. Trueblood wanted to add "and to passersby" to the bulleted
list of requirements of artwork. Martin mentioned that Fosse thought that there should be an
aquatic theme. The Committee decided that they should not limit it to that. Seabold suggested
including a statement that they are looking for something that will really fill the space.
MOTION: Martin motioned to recommend this project and the RFQ to the City Council. Carney
seconded the motion. Motion passed 5:0.
DISCUSSION OF CHILDREN'S ART TENT AND THE PROJECTOR PROJECT
Franklin said that she has gotten at least 15 artists (and 40 pieces) to donate for the Children's
Art Tent. Franklin said that the tent will be on the corner of Washington and Dubuque, which is
located near the raffle for the play house. The Children's Art Tent will be 'no parents allowed' for
children 14 and under. The items will all cost $5.00 or less. Franklin said that the tent will be up
for Saturday, June 2 only. Volunteers will be needed to man the tent. The money will all go to
the public art program. Franklin said that she will send out an email with the times and that the
Committee members should hit 'Reply to All" so that everyone will see the sign-up times.
For Art on the Walls, Attoun said that she has tracked down projectors from Marc Ginsberg and
16th Avenue Music in Cedar Rapids. Also, she has children's art photographs from Longfellow
Elementary. She will meet with Carter-Walsh to take photographs of people in Iowa City during
the Friday Night Concert Series. Martin suggested using the ICPL Lending Library for adult art
since the Senior Center Art Show is cancelled. Attoun will also use the photographs of all of the
public art.
ANNOUNCEMENT OF IOWA PUBLIC ART NETWORK STATEWIDE MEETING. JUNE 21.
2007
Franklin said that this is a statewide meeting that will be held in Iowa City this year. Last year,
they had about 50 people in Waterloo-Cedar Falls. The event will begin this year at g:OOam at
the University of Iowa Art Museum. Next, the group will take a walking tour downtown through
several buildings. Then, there is a bus that will take the group to University Hospitals, where
there will be a tour and lunch. Next, there will be a neighborhood art tour, then a panel
discussion on temporary art exhibits. Last, there will be a year-in-review where anyone can give
a brief PowerPoint on what their public art program is doing. Franklin is also trying to arrange a
late afternoon tour of the U. of I. art building at the end. There are 55 seats available on the bus
Iowa City Public Art Advisory Committee Minutes
May 3, 2007
Page 4
and the Committee is all invited. Committee members should let Franklin know if they can make
it. Seabold stated he would attend.
COMMITTEE TIME
Seabold said that he knows the Chair of the Cedar Rapids Public Art Committee. They have
significantly increased their budget recently and are developing a public art map. Franklin said
that Iowa City was one of the first to develop a public art program, before even Des Moines.
Carney brought in a magazine that his wife found on an airplane that lists Iowa City's Literary
Walk among other literary cities like New York, San Francisco, and Dublin.
ADJOURNMENT
Meeting was adjourned at 4:56 P.M.
Minutes were submitted by Abby Attoun.
s/pcdfminutes/pubarV5.03~07paac.com
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Terry Trueblood X X
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