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Home My WebLink About2007-05-01 Resolution ~.~ [;[ Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5043 RESOLUTION NO. 07-135 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his/her filing an application, having endorsed thereon the certificates ofthe proper city officials as to having complied with all regulations and ordinances, having a valid beer, liquor, or wine license/permit, to wit: Picador - 330 E. Washington Street Passed and approved this 1 s t day of Jf~~d ,20 07 JJt~ ATTEST: /Jf<~./'/L~ 1/. ~~~ CIT CLERK Approved by ~ ~ \, ~-O\. City Attorney's Office It was moved by Champion and seconded by Resolution be adopted, and upon roll call there were: Bailey the AYES: ~ X ~ X X X ~ NAYS: ABSENT: _ Bailey _ Champion Correia Elliott O'Donnell Vanderhoef Wilburn fv\~(" o 05-01-07 3d 1 Prepared by: Kevin O'Malley, Finance Director, 410 E. Washington St., Iowa City, IA 52240 (319)356-5053 RESOLUTION NO, 07-136 RESOLUTION SETTING PUBLIC HEARING ON AMENDING THE FY2007 OPERATING BUDGET. BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a public hearing will be held in Harvat Hall, City Hall, 410 E. Washington Street, at 7:00 p.m., May 14, 2007, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, to permit any citizen to be heard for or against the proposed amendment to the FY2007 Operating Budget. The City Clerk is hereby directed to give notice of said public hearing and time and place thereof by publication in the Iowa City Press-Citizen, a newspaper of general circulation in Iowa City, not less than ten (10) days and not more than twenty (20) days before the time set for such hearing. Passed and approved this 1 s t day of May ,20 07. GJi~_ Q{l MAYOR Approved by ATTEST: Ab('.-#") KIdt.AA) CITY ERK ~ Y4Jt<~ City Attorney's Office It was moved by Champion and seconded by Bailey adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: x x x x X X X Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn finadrrN'es\qlerbdg5-15-07.cIoc M~ c:r Prepared by: Susan Dulek, Assl. City Attorney, 410 E. Washington SI., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO, 07-137 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO AN AGREEMENT WITH RIVERSIDE THEATRE THAT ALLOWS THE SALE OF WINE AND BEER UNDER LIMITED CIRCUMSTANCES IN CITY PARK FROM JUNE 12, 2007 THROUGH JULY 15, 2007. WHEREAS, on April 20, 2004, the City Council passed Ordinance No. 04-4123 that allows private entities to sell wine and beer in a city park, on public right-of-way or on a city ground excluding public buildings under limited circumstances; WHEREAS, Riverside Theatre would like to be able to sell wine and beer in City Park conjunction with Riverside Theatre Shakespeare Festival performances and related events from June 12, 2007 through July 15, 2007; and WHEREAS, it is the City of Iowa City's interest to execute the attached agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is authorized to sign and the City Clerk to attest to the attached agreement. Passed and approved this 1 s t day of Mav ,2007. fIo;lUl!- ATTEST:~A/~uJ A/. ~~.A~ CI . LERK Approved by ~3)~ 'f,a 1)-=7 City Attorney's Office sue/ord&res/BardRes.doc Resolution No. Page 2 07-137 It was moved by Champion and seconded by adopted, and upon roll call there were: AYES: NAYS: x x x x X x x ABSENT: Bailey the Resolution be Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn AGREEMENT BETWEEN THE CITY OF IOWA CITY AND RIVERSIDE THEATRE TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER AND WINE IN CITY PARK This Agreement is made between Riverside Theatre (hereinafter "Riverside") and the City of Iowa City, a municipal corporation (hereinafter "City"), in Iowa City, Iowa. WHEREAS, Riverside is an "authorized entity" as that term is defined in Iowa City City Ordinance No. 04-4123, codified at section 4-5-3D of the City Code; WHEREAS, Riverside has applied for a license to sell beer and wine for 213 N. Gilbert Street, Iowa City, Iowa and intends to apply to transfer said license to an area in City Park in and around the Riverside Theatre Festival Stage; and WHEREAS, the parties wish to enter into an agreement to allow Riverside to sell beer and wine and to allow persons to possess and consume beer and wine under limited circumstances in City Park. THE PARTIES THEREFORE AGREE AS FOllOWS: 1. Authorized Site. In consideration for Riverside's promises herein, the City agrees to allow Riverside control over the following area within City Park from June 12,2007 through July 14, 2007: The area shall begin at the northeast corner of the festival stage box office and continue on a straight line east 25 feet. The line will then make a right angle turn to the south and continue for 150 feet. The line will then make a right angle turn to the west and continue for 100 feet. The line will then make a right angle tum to the north and continue 50 feet until it meets the festival stage. ("authorized site") Attached, marked Exhibit A, and incorporated herein is an illustration of the authorized site. 2. Term. This agreement shall commence on June 12,2007 and shall expire on July 15, 2007. 3. Access. Riverside shall take all reasonable steps to ensure that every person on the authorized site has a ticket or invitation to that day's event or is an employee of, an independent contractor of, or volunteer for Riverside and shall exclude any person who is not. 4. License. This agreement is void if Riverside does not have a license to sell beer or wine on the authorized site at any time during the period of June 12, 2007 through July 14,2007. 5. Sale of BeerlWine. Riverside shall only sell beer or wine to a person who is over twenty-one (21) years of age and who has a ticket or invitation to that day's event or is an employee of, an independent contractor of, or a volunteer for Riverside. 6. Advertisement. Riverside shall not, nor shall it allow anyone to, erect or place any sign or other matter advertising any brand of alcoholic liquor, beer, or wine upon the authorized site. 7. Inspection. City staff, including the Iowa City Police Department, may periodically inspect the authorized site without any prior notice to determine compliance with the terms of this agreement. 8. Debris and Trash. Riverside shall be solely responsible for collecting all debris and trash from the authorized site, and the City shall then remove the debris and trash. If Riverside fails to do so and if City staff has to collect the debris and trash from the authorized site, Riverside may be responsible for the cost incurred by the City, including staff time, and shall pay the costs in full within thirty (30) days of receiving an invoice. 9. Insurance. a) Premises Insurance. From June 12, 2007 through July 14, 2007, Riverside shall carry comprehensive general liability insurance for bodily injury and property damage on the authorized site in the amount of $1,000,000 (one million dollars) for each occurrence and $2,000,000 (two million dollars) in the aggregate and shall name the City as an additional insured. Riverside shall furnish a copy of a certificate of insurance for same, satisfactory to the City at the time of execution of this agreement. Riverside shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. b) Dram Shop Insurance. From June 12, 2007 through July 14, 2007, Riverside shall carry "dram shop" insurance in compliance with Iowa Code section 123.92 (2007) in the amount of $500,000 (five hundred thousand dollars). Riverside shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. 2 10. Indemnification. Riverside shall pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from the use of the authorized sight or sale, consumption, or possession of beer or wine on the authorized site, whether sustained by any person or person, caused by accident or otherwise and shall defend at its own expense and on behalf of the City any claim against the City arising out of the use of the authorized site or sale, consumption, or possession of beer or wine on the authorized site. 11. Non-Discrimination. Riverside shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public. 12. Termination. The City may terminate this agreement upon written notice for violation of any provision of this agreement. 13. Assianment and Sublettina. Riverside shall not assign or sublet this agreement without prior written approval of the City. 14. Entire Aareement. This constitutes the whole agreement between the parties, and may be modified in writing only, duly signed by the parties. RIVERSIDE THEATRE THE CITY OF IOWA CITY WITNESS: THE CITY OF IOWA CITY 7~zu i/. ~AV . Manan K. Karr, City Clerk ~ujb Ross Wilburn, Mayor .... 3 RIVERSIDE ACKNOWLEDGMENT STATE OF IOWA JOHNSON COUNTY ) )SS: ) This instrument was acknowted.ged before me on 2007 by 'J ",.l Hov I. '^l of person(s)) a fill... j. r-71Jii" authority, e.g, officer, trustee, e .) of Riverside Theatre. A~r;1 r ~ ft.. , (name(s) (type of / Notary Public in and for the State of Iowa {( ;{r../u 1 i"." < . o . . . c . . 'Ow~ ERIC R GOERS Commission Number 725734 My Commission Expires · y Commission expires' NOVEMBER 26. 2009 1\ . CITY ACKNOWLEDGMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this / sr- day of MAY , 2007, before me, the undersigned, a notary public in and for the State of Iowa, personally appeared Ross Wilbum and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. S'CYl~ F.x--c Notary Public in and for the State of Iowa My Commission expires: 3/7/ d.OO7 , ( Approved by: ~~ '+-1 ~-t)~ City Attorney's Office 4 00 rt ~ <:)co o~ 0 ;:1> 0 o. act:Tt 0 of~ . ~ :t.r. .__ . J-;" I . - ___ _ _ ~QI-\. I (l':f: n D- ----_ O~ 1. u. , , ' ~~ D' ~ I ~ ''G'''' n (l it ~~ ~J51t-c.f{' , ~ --~~.,----............, . '~. ExHIBIT "All .. . . -~... . '---.. "'0 ~. 'f. ... r '-1> ~ 20 -t I I I I I t)j o ;?( '"' ~. ~ -' -- --- I 1/ ~I ~l r I I \ I .\ \ , - - Q 0> 7 ~ ~ ~ r ..- (\ r:> . "f I' ~ ! w p t ... -' 1\ ] S>\J) II} ~ , . L- 35'" ',. "5" ~'. - '. r: 1 ;9 "'l f~ ~v II , '00 1 rJ '.. '-J~ ,p.'. .~, !;(t. '. "..~_ ~"l~:., '>3 . ~ .,.- ~ ,. . , ',' ........,. .. . :5 () ,.l- f" (I VI 1\ ~ - f\ V'\ ~ n , ("') 0 "" 0. 'X :->c f V\ .,.. .Q.,o ., ~';r " - Ut. 1'\ ~ ,.. :1 (/l,p1ooA 1\ .~ ~ ~ ~ .- . 1 J. 1\ ;- ~. -"' -. 0' '^~t. ,.,. (0 .. '" 0 q- - fj~ "" ~ 3e ( () AGREEMENT BETWEEN THE CITY OF IOWA CITY AND RIVERSIDE THEATRE TO ALLOW THE TEMPORARY AND LIMITED SALE, CONSUMPTION, AND POSSESSION OF BEER AND WINE IN CITY PARK This Agreement is made between Riverside Theatre (hereinafter "Riverside") and the City of Iowa City, a mu . ipal corporation (hereinafter "City"), in Iowa City, Iowa. WHEREAS, Riversid is an "authorized entity" as that term is defined in Iowa City City Ordinance No. 04-4123, odified at section 4-5-3D ofthe City ode; WHEREAS, Riverside h applied for a license to sell b er and wine for 213 N. Gilbert Street, Iowa City, Iowa a intends to apply to transfer id license to an area in City Park in and around the Riversi e Theatre Festival Stage; a WHEREAS, the parties wish enter into an agree beer and wine and to allow persons to ossess and consu circumstances in City Park. nt to allow Riverside to sell e beer and wine under limited iverside's promises herein, the City e following area within City Park from The area shall begin at the n east corner of the festival stage box office and continue on a straight Ii e e st 25 feet. The line will then make right an e turn to the south and continue for 150 feet. / . I The line will then m,Ae a right angle urn to the west and continue for 100 feet. / The line will th~h' make a right angle tu to the north and continue 50 feet until it meets,the festival stage. I ; ("authorized (lte") Attached, marked Exhibit ,and incorporated herein is an illustration ~fthe authorized site. / / 2. Term. T is agreement shall commence on June 1 2007 and shall expire on July 15, 007. 3. Acc ss. Riverside shall take all reasonable steps to ensure that every person on the authorized site has a ticket or invitation to that day's event or is an employee of, an independent contractor of, or volunteer for Riverside and shall exclude any person who is not. 4. License. This agreement is void if Riverside does not have a license to sell beer or wine on the authorized site at any time during the period of June 12, 2007 through July 14,2007. 5. Sale of Beer/Wine. Riverside shall only sell beer or wine to a person who is over twenty-one (21) years of age and who has a ticket or invitation to that day's event or is an employee Qf, an independent contractor ' f, or a volunteer for Riverside. 6. Advertisement. Riverside shall not, nor shall it allow nyone to, erect or place any sign or other matter a vertising any brand of a oholic liquor, beer, or wine upon the authorized site. 7. Inspection. City staff, incl ding the low City Police Department, may periodically inspect the auth rized site w' out any prior notice to determine compliance with the terms of t 's agreem t. 8. Debris and Trash. Riverside sh II solely responsible for collecting all debris and trash from the authorized sit, nd the City shall then remove the debris and trash. If Riverside fails to do s and if City staff has to collect the debris and trash from the authorized site, IV rside may be responsible for the cost incurred by the City, including staff ti e, a d shall pay the costs in full within thirty (30) days of receiving an invoice / 9. Insurance. a) Premises Ins rance. From une 12, 2007 through July 14, 2007, Riverside s II carry comprehe sive general liability insurance for bodily injury and property damage 0 the authorized site in the amount of $1,000,09<> (one million dollars) ~ r each occurrence and $2,000,000 (two million 96"ars) in the aggregate a d shall name the City as an additional insureif. Riverside shall furnish a copy of a certificate of insurance for sa~( satisfactory to the City at the time of execution of this agreement. Riv ide shall provide thirty (30) days notice to the City before ca cellation of said insurance, and s 'd cancellation shall automatically ~'minate this Agreement. b) ram Shop Insurance. From June 12, 2007 through July 14, 2007, Riverside shall carry "dram shop" insurance in compliance with Iowa . Code section 123.92 (2007) in the amount of $500,000 (five hundred thousand dollars). Riverside shall provide thirty (30) days notice to the City before cancellation of said insurance, and said cancellation shall automatically terminate this Agreement. 2 10. Indemnification. Riverside shall pay on behalf of the City all sums which the City shall be obligated to pay by reason of any liability imposed upon the City for damages of any kind resulting from the use of the authorized sight or sale, consumption, or possession of beer or wine on the authorized site, whether sustained by any person or person, caused by accident or otherwise and shall defend at its own expense and on behalf of the City any claim against the City arising out of the use of the authorized site or sale, consumption, or possession of beer or wine on the authorized site. 11. Non-Discrimination. Ri rside shall not discriminate against any person in employment or public ac ommodation because f race, religion, color, creed, gender identity, sex, nat nal origin, sexual on ntation, mental or physical disability, marital status 0 age. "Employment" s all include but not be limited to hiring, accepting, re istering, classifying promoting, or referring to employment. "Public ac mmodation" shall include but not be limited to providing goods, services, cilities, privilege and advantages to the public. 12. Termination. The City may terminate is agreement upon written notice for violation of any provision of t is agre ent. / / THE CITY OF 19SwA CITY 13. Assianment and Sublettina. agreement without prior writt i erside shall not assign or sublet this approval of the City. 14. Entire Aareement. Thi onstit tes the whole agreement between the parties, and may be dified in riting only, duly signed by the parties. RIVERSIDE THEATRE , ; I WITNESS: / / , MariariK. Karr, City Clerk Ross Wilburn, Mayor 3 RIVERSIDE ACKNOWLEDGMENT STATE OF IOWA JOHNSON COUNTY ) )SS: ) This instrument was acknowledged before me on 2007 by )-...\. H..v lo"'l!: of person(s)) a ,M... j. r1l'- authority, e.g, officer, trustee, e .) of Ri erside Theatre. ;7;/Jr;j (~~ , (name(s) (type of :a:"'. < . ~ . ~ , . . 'ow" ERIC R GOERS Commission Number 725734 My Comm~sion Expires NOVEMBER 26, 2009 Notary Public in an for the State of I (( jr.,!u 1 ;' , / ;' / W,iEDGMENT / y Commission expi es: STATE OF IOWA ) ) ss: JOHNSON COUNTY ) / On this day of / , 2007, before me, the undersigned, a notary public in d for th State of Iowa, personally appeared Ross Wilburn and Marian K. Karr, to m personally nown, who being by me duly sworn, did say that they are the Mayor and City Clerk, r spectively, of said municipal corporation executing the within and fore ing instrument; that the seal affixed thereto is the seal of said municipal corporation; t at said instrumen was signed and sealed on behalf of said municipal corporation by a thority of its City C uncil; and that the said Mayor and City Clerk as such officers a nowledged that the execution of said instrument to be the voluntary act and deed 0 said corporation, by it a d by them voluntarily executed. ;' ./ / / / / I / i I / ! Approved bi ~~ '+-r ~-u~ City Attomey's Office Notary Pub 'c in and for the State of Iowa 4 000(') 'tj:O 00 -- 0 00 (\ :r ~ct~~ 6;.... " ~.; ~ ,- - ---- -' .... OQ'~\.\ ]',. - - '-, i ,. I - .,. n\j-- ---J ____ _ ___ It- U <p, . n .. ~ / .' I ~ n ''B-1' 1/ n n 'U ~I . "" -<'\. \.. . J \) / r ~ ~'F/~f'{' ~ ~ . -" ... ,~ -~.~--._-~. . , -""'.- ExHIBIT "A" , I I I I I \ , 11 l' -;:. ~:lO -t I I 1 I I '" l' ~. / I / / / l ! / -- w p ~ ... -. f\ '} ~\.Jl V} ~ / 5' ~ , / 3~' ,. r '_:. .' -- . Q 0> .,. \~ ~ ,1":1 ;r- ~,. l\ .'T '" , r ! - . r: 1 ~ -=; ~~ ~v l /1 \ \ , '00 1 rJ -.. ...~~ ~.:~:~~ ~~'. i 2 ~)~ ,. . ~~~~ --.' . " , . .. ::i () ,4- r" o VI 1\ ~ - f\ r> ~ 0- cr f I) ., ~ V) .,.. .Q.,'X (f)p ,.. ~ bt,. n a oJ> . " ~ -n ~~ ~. 1 f: ~ If r\ P -t') U\ (t '" -' -. r' 0' "l P (b - f !\AID ~ ~ Prepared by Kimberly Sandberg, Public Works, 410 E. Washington St., Iowa City, IA (319)356-5139 RESOLUTION NO. 07-138 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A RENEWAL OF A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER UNIVERSITY VIEW PARTNERS, AND TENANT TAKANAMI LLC D/B/A TAKANAMI, FOR A SIDEWALK CAFE WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, University View Partners, as landlord, and Takanami LLC, d/b/a Takanami, as tenant, applied for a renewal of a temporary use of the public right-of-way at 219 Iowa Ave., Iowa City, Iowa for a sidewalk cafe and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk cafe and found these to be in compliance with City. Code 10-3-3; and WHEREAS, such use of the pUblic right-of-way is compatible with the public use thereof; and WHEREAS, it is in the public interest to set forth the conditions regarding such use of the public right-of-way, as enumerated in the License Agreement for Temporary Use of Public Right-of- Way (hereinafter "license agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said license agreement, copy of which is on file with the Public Works Department. 2. The Public Works Department is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. Passed and approved this 1 s t day of ~7( J.~tv- OR ATTEST: )~h'",.J ok c~ CI CLERK Approved by: ~~ 'f"'~~-Ot City Attorney's Office Resolution No. Page ? 07 -138 It was moved by Champion and seconded by adopted, and upon roll call there were: AYES: NAYS: y x X X y x x ABSENT: Bailey the Resolution be Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn tv1.4~ u IJ:L Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RESOLUTION NO. 07-139 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING A MORTGAGE AND A PROMISSORY NOTE FOR THE PROPERTY LOCATED AT 328 FAIRCHILD STREET EAST, IOWA CITY, IOWA. WHEREAS, on October 11, 2005, the owner executed a Mortgage with the City of Iowa City to secure a loan; and WHEREAS, on January 12, 2006, the owner executed a Promissory Note; and WHEREAS, the lien has been paid off; and WHEREAS, it is the City of Iowa City's responsibility to release these liens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Liens for recordation, whereby the City does release the property located at 328 Fairchild Street East, Iowa City, Iowa from a Mortgage, recorded October 27, 2005, Book 3956, Page 566 through Page 571, and from a Promissory Note, recorded January 25, 2006, Book 3985, Page 778, of the Johnson County Recorder's Office. Passed and approved this 1st day of May , 20JL. MAVR~ LJ .1t~ ~ ATTEST: )h~~A4J) k. ~AA~ CITY LERK Approved by ~~ If, f7-.hT- City Attorney's Office It was moved by Champion and seconded by Resolution be adopted, and upon roll call there were: Bailev the AYES: NAYS: ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn x x x x x x X Prepared by and return: Liz Osborne, Housing Rehab Division, 410 E. Washington St.,lowa City, IA 52240 (319)356-5246 Legal Description of Property: see below Mortgagor(s): John Craun Mortgagee: City of Iowa City RELEASE OF LIENS The City of Iowa City does hereby release the property at 328 Fairchild Street East, Iowa City, Iowa, and legally described as follows: The East 40 feet of the South 70 feet of Lot 8 in Block 55 in Iowa City, Iowa, according to the plat thereof recorded in Book 1, Page 116, Plat Records of Johnson County, Iowa. from an obligation of the owner, John Craun, to the City of Iowa City represented by a Mortgage, recorded October 27,2005, Book 3956, Page 566 through Page 571, and a Promissory Note, recorded January 25, 2006, Book 3985, Page 778, of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds "po""" 10 Ih"",,", property by re"" of ". phoc ~~l ) . Ql MAYOR - , \ ATTEST: )?~(~A"~) K. ~M../ CITY LERK Appro~by ~ _ ~~ t.{-I{?--or City Attorney's Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this (S~ day of ~ ' A.D. 20fl-, before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared ass Wilburn and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk. respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of tts City Council, as contained in Resolution No.~, adopted by the City Council on the ~ day MAl) , 20..1:l1- and that the said Ross Wilburn and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed 'of said corporation, by it and by them voluntarily executed. 5:rrntlna, ~ Notary Public in and for Johnson County, Iowa -----------,-_._-_.~------_._._----_.._.- 1ft!? ~b Prepared by: Steven J. Rackis, ICHA Administrator, 410 E. Washington St., Iowa City, IA 52240; 319-887-6065 RESOLUTION NO. 07-140 RESOLUTION APPROVING THE IOWA CITY HOUSING AUTHORITY'S ANNUAL PLAN FOR FISCAL YEAR 2007. WHEREAS, the City Councii of the City of Iowa City functions as the Iowa City Housing Authority and the Department of Housing and Urban Development (HUD) requires that Housing Authorities submit Annual Plans; and, WHEREAS, the Annual Plan for Fiscal Year 2007 reflects the details about the Iowa City Housing Authority's immediate operation, program participants, programs and services for Fiscal Year 2007. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Iowa City Housing Authority's Annual Plan for Fiscal Year 2007 is approved. 2. The City Clerk is hereby authorized and directed to certify appropriate copies of this resolution together with any necessary certifications as may be required by the Department of Housing and Urban Development. Passed and approved this 1stdayof May , 20~. ~( r ~~ MAYOR ------- ATTEST: ~j~"') oJ(. C#.AA) I ERK Appr~d~~" ~~ 'f -J. ~-cll- City Attorney's Office It was moved by Bailey and seconded by adopted, and upon roll call there were: Correia the Resolution be AYES: NAYS: ABSENT: x X X Bailey Champion Correia Elliott O'Donnell Vanderhoef Wiiburn x X x x HisassVreslfy07 annual plan.doc M +~-" c , 05-01-07 7 Prepared by: Brad Neumann, Ass\. Transp. Planner, 410 E. Washington S\., Iowa City, IA 52240 (319) 356-5235 RESOLUTION NO. 07-141 RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR FY200BIOWA DOT STATE TRANSIT ASSISTANCE AND FEDERAL TRANSIT ADMINISTRATION FUNDING. WHEREAS, the City of Iowa City, Iowa has undertaken to provide its residents with a public transportation system; and WHEREAS, the Iowa Department of Transportation offers financial assistance to local governmental units for their public transportation systems. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: We, hereby, authorize Stephen J. Atkins, City Manager, on behalf of the City of Iowa City, to apply for financial assistance as noted below and to enter into related contract(s) with the Iowa Department of Transportation. From the State Transit Assistance Program: 3.528226% (approximately $365,010) of Formula Funds From federal capital and operating assistance for transit: $5,274,958 We understand acceptance of federal transit assistance involves an agreement to comply with certain labor protection provisions. We certify that the City of Iowa City has sufficient non-federal funds to provide required local match for capital projects and at time of delivery will have the funds to operate and maintain vehicles and equipment purchased under this project. We request the State Transit Assistance formula funding be advanced monthly as allowed by law, to improve transit system cash flow. Passed and approved this 1 s t "'( ~l~Ji MAYOR ATTEST: 7J~u) I( r.#A-0 CITY LERK 2~VedbY _ y A0? City Attorney's Office Resolution No. 07-141 Page 2 It was moved by Champion and seconded by adopted, and upon roll call there were: AYES: NAYS: x X X X X X X jccogtpfreslsta-app.doc ABSENT: Bailey the Resolution be Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn M+3 w:: Prepared by: Daniel Scott, Civil Engineer, Public Works, 410 E. Washington St" iowa City, IA 52240 (319) 356-5144 RESOLUTION NO, 07-142 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2007 PCC PAVEMENT PROJECT - BENTON STREET, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS, WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above-named project was published as required by law, and the hearing thereon held. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1, The plans, specifications, form of contract and estimate of cost for the above-named project are hereby approved, 2, The amount of bid security to accompany each bid for the construction of the above-named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3, The City Clerk is hereby authorized and directed to publish notice for the receipt of bids for the construction of the above-named project in a newspaper published at least once weekly and having a general circulation in the city. 4, Bids for the above-named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, until 10:30 a.m, on the 220d day of May, 2007, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or lime to be published as required by law. Thereafter the bids will be opened by the City Engineer or his designee, and thereupon referred to the Council of the City of Iowa City, Iowa, for action upon said bids at its next meeting, to be held at the Emma J, Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p,m, on the 5th day of June, 2007, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, Passed and approved this Is t day of Q~Lf :i MAYOR ATTEST: ~~7..J ~ .K/;,-uJ CI . LERK t-Pproved by ~- City Attorney's Office y 43(; I pweng\resl07pccbenton .doc Resolution No. Page 2 07-142 It was moved by Correia and seconded by adopted, and upon roll call there were: AYES: NAYS: x x x x x x x ABSENT: Champion the Resolution be Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn fA~b 1 Prepared by: Tracy Hightshoe, Associate Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230 RESOLUTION NO. 07-143 RESOLUTION ADOPTING IOWA CITY'S FY08 ANNUAL ACTION PLAN, WHICH IS A SUB-PART OF IOWA CITY'S 2006-2010 CONSOLIDATED PLAN (CITY STEPS), AND AUTHORIZING THE CITY MANAGER TO SUBMIT SAID PLAN AND ALL NECESSARY CERTIFICATIONS TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, AND DESIGNATING THE CITY MANAGER AS THE AUTHORIZED CHIEF EXECUTIVE OFFICER. WHEREAS, the U,S. Department of Housing and Urban Development requires the City of Iowa City, Iowa, to prepare and submit the FYOB Annual Action Plan as part of the City's 2006-2010 Consolidated Plan (CITY STEPS), as amended, to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, the Iowa City Housing and Community Development Commission has held a series of meetings regarding the use of federal Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funds for City of Iowa City fiscal year 200B; and WHEREAS, the City has disseminated information, received public input and held a public hearing on the FYOB Annual Action Plan; and WHEREAS, the FYOB Annual Action Plan contains the allocation of CDBG and HOME funds attached hereto as Exhibit A; and WHEREAS, adoption of the FYOB Annual Action Plan will make Iowa City eligible for federal and state funds administered by the U,S, Department of Housing and Urban Development; and WHEREAS, the City Council finds that the public interest will be served by the adoption of the FYOB Annual Action Plan and submission to the U.S. Department of Housing and Urban Development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1 , The City of Iowa City FYOB Annual Action Plan, filed in the office of the City Clerk and attached as Exhibit A, be and the same is hereby approved and adopted. 2, The City Manager of Iowa City is hereby authorized and directed to submit the City of Iowa City FYOB Annual Action Plan to the U,S. Department of Housing and Urban Development, and is further authorized and directed to provide all the necessary certifications or documents required by the U,S, Department of Housing and Urban Development. Resolution No. 07-143 Page 2 3. The City Manager is hereby designated as the Chief Executive Officer and authorized to act on behalf of the City of Iowa City in connection with the FY08 Annual Action Plan. 4. The City Manager is hereby authorized to execute, terminate or amend CDBG and\or HOME Agreements entered into in connection with the allocation of public funds with subrecipients, Community Housing Development Organizations (CHDOs) or other legal entities. Passed and approved this 1st day of May, 2007. ~ ~ 'f~')'f--01- City Attorney's Office ATTEST:~~~~~ tf. i:f-tA/lY CI CLERK It was moved by Champion Correia and seconded by the Resolution be adopted, and upon roll call there were: AYES: x x x x x x NAYS: ABSENT: ABSTAIN: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn x Exhibit A PROJECTS RECOMMENDED FOR FY08 CDBG AND HOME FUNDING PUBLIC FACILITIES PROJECTS Facility Rehabilitation/Accessibility - Crisis Center Facility Rehabilitation - Domestic Violence InteNention Program Facility Rehabilitation - Goodwill Industries of SE Iowa Facility Rehabilitation/Accessibility - Iowa City Free Medical Clinic Facility Rehabilitation - Neighborhood Centers of Johnson County Splash Pad - Wetherby Friends and Neighbors NA Subtotal PUBLIC SERVICE PROJECTS Operational Expenses - Extend the Dream Foundation Operational Expenses - Iowa City Free Medical Clinic Operational Expenses - Local Foods Connection Operational Expenses - Shelter House Operational Expenses - Visiting Nurse Association Aid to Agencies' Subtotal HOUSING PROJECTS Affordable Homeownership - Blooming Garden IHA LP Transitional Housing - Builders of Hope Affordable Homeownership -Habitat for Humanity Transitional Housing - Hawkeye Area Community Action Program Lead Based Paint - Iowa City Housing Rehabilitation CHDO Operating Expenses - The Housing Fellowship Affordable Rental - The Housing Fellowship Housing Rehabilitation -- City of Iowa City' Subtotal ADMINISTRATION AND PLANNING HOME Program Administration CDBG Program Administration and Planning Subtotal TOTAL HCDC (3/22/07) Recommendation or Reauest Council Earmark' $ 18,529 $ 5,895 $120,000 $ 29,500 $141,200 $198,000 $513,124 $ 1,500 $ 10,000 $ 5,000 $ 10,000 $ 5,000 $105,000 $136,500 SOURCES OF FUNDS FY08 CDBG Entitlement FY08 CDBG Estimated Program Income Unexpended CDBG Funds (from contingency, projects and unallocated PI) TOTAL COBG $240,000 $ 80,000 $197,560 $125,000 $188,000 $117,000 $345,000 $115,000 $ 60,000 $ 50,000 $ 41,000 $ 31,000 $499,530 $347,772 $244.042 $244,042 $1,815,132 $1,109,814 $ 63,426 $ 63,426 $158.401 $158.401 $221,827 $221,827 $2,686, 583 $1,660,039 FY08 HOME Allocation FY08 HOME Estimated Program Income Unexpended HOME Funds (from unallocated PI and projects) TOTAL HOME FY08 TOTAL FY08 Exhibit A.doc $ 18,529 $ 5,895 $ 30,000 $ 29,500 $ 88,000 $ 30,000 $201,924 $ 1,500 $ 7,500 $ 2,474 $ 7,500 $ 2,500 $105,000 $126,474 $677,006 $115,000 $ 67.772 $859,778 $634,261 $100,000 $ 66,000 $800,261 $1,660,039 or MEMORANDUM DATE: March 30, 2007 TO: City Council FROM: Housing and Community Development Commission RE: Recommendations for FY08 CDBG and HOME Funding I. Housing projects recommended for funding II. CDBG Non-public services recommended for funding III. CDBG Public services projects recommended for funding IV. Projects not recommended for funding V. Funds for Housing and Community Development programs I. Housina Proiects Recommended for Fundina Requests totaled: $1,961,090 Applications received: 8 Amount allocated: $865,772 Applications funded: 7 Iowa Valley Habitat for Humanity- Affordable Homeownershi Request $1.88,000 Housing Rank #1. Recommended Allocation $1.1.7,000 To assist houses in Iowa Ci onl Housing Rank #2 Recommended Allocation 347, 772 Housing Rank #3 Recommended Allocation ~o. 000 Housin Rank #4 Recommended Allocation 125. 000 . . . Housin Rank #5 Recommended Allocation 115. 000 . . Housing Rank #7 Recommended Allocation 31 000 . . Housing Rank #8 Recommended Allocation 8(1000 . . . II. CDBG: Non-Public Services Recommended for Fundina Requests totaled: $612,124.38. Amount allocated: $201,924.00. Applications received: 7. Applications funded: 6. Neighborhood Centers of Johnson Co. Facili Rehabilitation Request $141,200 Other Rank #1 Recommended Allocation $88,000 [For Pheasant Ridge facility kitchen remadelin Ca 0 COSG - Other . Healthier food for children. . Helps build non-profits capacity. . Neighborhood and child care centers are high priority in em STEPS. 2 DVIP - Facility Rehabilitation R uest 5. 895.38 Ca 0 CDBG - Other . Promotes safety in use of the facility by program clients and staff. . Emergency shelter is a high priority in CITY STEPS. Other Rank #2 Recommended Allocation 5. 895 Goodwill Industries of Southeast Other Rank #3 Iowa - Faclll Rehabilitation R uest 12t1 000 Recommended Allocation 3t1 000 Ca 0 CDBG - Other . Provides employment and training for persons with a variety of barriers to independent living. . Employment training improves skills of labor force and contributes towards economic development. . Services provided well-coordinated with other services and agencies in the area. Iowa City Free Medical Clinic - Other Rank #4 Accesslbili Ruest 29. 500 Recommended Allocation 29. 500 Ca 0 CDBG - Other . 90% of those served are very low-income (<30% AMI). . Is the only free medical clinic in Iowa City. . Low percentage of public funding. Crisis Center - Accessibility Ruest 18. 529 Cat< 0 CDBG - Other . Increase accessibility of the building to those with special needs. . Increase safety of volunteers and employees working off-business hours at the building. . Will help better secure food and other commodities stored at the building. Other Rank #5 Recommended Allocation 18. 529 Wetherby Friends & Neighbors Other Rank #7 Neighborhood Association - Recreational faclli Ruest 198. 000 Recommended Allocation 3t1 000 Ca 0 CDBG - Other . Provide a free summer activity for low-income and area children. . Creates a recreational facility in a low-income neighborhood. 3 III. CDBG: Public Services Projects Recommended for Fundina Requests totaled: $31,500. Amount allocated: $21,474. Applications received: 5. Applications funded: 5. Iowa City Free Medical Clinic - Public SelVice Rank #1 Pharma Technician Ruest 10.000 RecommendedAllocation 7.500 Ca 0 CDBG Public Services . Health services are a high priority in CITY STEPS. . 90% of those served are very low-income (<30% AMI). . Is the only free medical clinic in Iowa City. . Low percentage of public funding. Shelter House - Outreach Coordinator R uest 10. 000 Ca 0 CDBG Public Services . Homeless services are a high priority in CITY STEPS . Helps to meet federal cash match requirement to leverage significant STAR funding . 100% of those served are very low-income (<30% AMI) . Increased capacity to provide case management services to prevent repeat episodes of homelessness. Public SelVice Rank #2 Recommended Allocation 7.500 VNA - Mental Health Home Care Ruest 5. 000 Ca 0 CDBG Public Services . CITY STEPS identifies health services as a high priority need. . Primary provider of home health care for mental health disorders in Iowa City. . Will help agency cope with the increasing number of patients without insurance for medically related home health care. Public SelVice Rank #3 Recommended Allocation 2500 Extend the Dream Foundation - Public SelVice Rank #4 a rations Ruest 1 500 Recommended Allocation 1 500 Ca 0 CDBG Public Services . Will help low-income persons with disabilities learn job skills. . CITY STEPS lists employment training as a high priority item. . Would help low-income persons progress towards financial self-sufficiency. . Helps build financial and administrative capacity of a local non-profit. Local Foods Connection - Operations Ruest 5. 000 Ca 0 CDBG Public Services . Food and nutrition services for low-income populations are a high priority in CITY STEPS. . Applicant effectively leverages volunteer time and other financial support. . Helps build financial and administrative capacity of a local non-profit. Public SelVice Rank #5 Recommended Allocation 2474 4 IV. Proiects Not Recommended for Fundina Housing Rank #6 Recommended Allocation 0 . The cost per household was high at $130,000. Other Rank #6 Recommended Allocation 0 . The project is eligible under the CDBG Economic Development Fund administered by the Council Economic Development committee. v. Funds for Housina and Community DeveloDment Droarams The Commission notes that the need for housing and community development funds far exceeds the availability. Therefore, well deserving applicants are sometimes not recommended any funds at all or not funded the full-requested amount. Given the long-term declining trend in federal dollars for housing and community development programs, these programs may need significant local and state funding in the near future. 5 Page 1 of2 :q:f-1 Marian Karr From: WalkerCL04@aol.com Sent: Tuesday, May 01,2007 10:36 AM To: 'City Council Subject: Comments related to the FY 08 Annual Action Plan To the city council and the city manager: Below are some very brief comments that I sent yesterday to Steve Long regarding the FY 08 Annual Action Plan: Charlotte Walker In a message dated 4/30/20075:39:19 P.M. Central Daylight Time, WalkerCL04 writes: I see many problems with the Iowa City FY 08 Action Plan. I will point out a few of the most serious problems that I see in it. I may make more at the related public hearing that will take place tomorrow -- scheduled to take place after the deadline for . the comment period. 1. There is very little effort made to include low income people in this HUD allocation process. Three ear marked blocks of funds are stripped away from public comment right from the start. But even for the rest of the funds, there is extremely limited public involvement. This needs attention or that aspect of HUD rules is meaningless. The entry listed for public involvement on page 59 in the FY 06 Action Plan is deceptive, especially regarding involvement of low income people. 2. The Housing Fellowship allocation was made without the applicant showing what type of house they plan to build, where they plan to build the houses, when they plan to build (other than within 5 years), who will ultimately own the houses since it is a tax credit project, and the final cost of the houses. Questions asked to determine that information were brushed off, saying that those decisions were not made yet. Effort was made to get a copy of the Housing Fellowship's administrative budget without success. The applicant objected and said that their organization's board looked after their administrative budget. An old audit report was given as an alternative. The Housing Fellowship made a distorted complaint related to my questioning about their administrative budget. I have some audio tapes related to the intimidation that followed the applicant's interview meeting. 3. Too much of the HUD money is going for housing for only a few people at the lop level of HUD eligibility. The one project aimed at homeless people seems based upon poor judgement. Buying a condo to rent to one homeless family doesn't make any sense at all. I may submit others later. Charlotte Walker newest member of the Iowa City Housing Commission (low income member) 5/1/2007 Page I of I Marian Karr From: MOHAMMED FILALI [msamuelfilali@gmail.com] Tuesday, April 24, 20076:14 PM Sent: To: .City Council Subject: LFC application_CDBG_IC Attach menls: LocaUoods _con nections _ citL counci L Gra nt_application. doc Dear City council ofIowa City, This is an electronic copy of my letter of support to LFC application for CDBG grant Mohammed Samuel Filali, PhD 4/24/2007 Local Foods Connection , ' I ',;;.~..,.' hi { " _ ,,' f '" '",\ l:.. fV~\;\,... helping our community to live healthier Mohammed & I1ham Filali 2343 Kristian Street Iowa City, Iowa April 24, 2007 Iowa City City Council City Hall 410 East Washington Street Iowa City, IA 52240 Dear Iowa City City Council: I am a long-time resident ofIowa City, and I am a member of the Board of Directors of Local Foods Connection. My name is Mohammed Samuel FilaIi and today I am writing to express my full support of our organization's CDBG grant application to the City of Iowa City for $5,000 towards the FY08 salary of our Executive Director. Please, let me say some interesting facts about us Local Foods Connection. We raise funds from our donors and then we purchases produce, bread, eggs, meat and other products from local farmers and then distributes these goods or foods to families. Since, these families have a limited budget they cannot otherwise afford to buy healthy nutrition or a tasty and fresh food on their own. To us this is more than charity because we help farmers and neighborhoods to share the benefit of our Iowa agricultural production. In achieving our goals, we are matched with families with a limited income and resources and that of course with the help of local charitable, religious, and social service organizations, such as the Arc of Johnson County, the Johnson County Crisis Center and the University ofIowa Lion's Club. Especially, we assist families in a community supported agriculture (CSA) program. I thank the CDBG grant committee, the Iowa City City Council, and the City ofIowa City for this opportunity, and for reviewing our proposal. Sincerely yours, /llf~~ 'M Iowa City, Iowa 52240 "':i " 7 o <,--~ ~:.:_ .1,_ ~' :l>:=,.1 => ~ il ,'V c.n v -ri Tel (Home): 319-3519514 Tel (Mobile): 319-325 0682 :2 )3; co ill Marian Karr From: Sent: To: Subject: Kristin E. Clark [clarkkristin@yahoo.com] Monday, April 23, 2007 3:52 PM 'City Council Support for Local Foods Connection Iowa City City Council City Hall 410 East Washington Street Iowa City, IA 52240 Dear Iowa City City Council Members: My name is Kristin Clark Olivier and I have served as the Administrative Assistant for Local Foods Connection since July 2006. I am writing to express my support of our organization's CDBG grant application to the City of Iowa City for $5,000 towards the FYOB salary of our Executive Director. I have been very impressed by the commitment of Laura Dowd, Executive Director, and the hundreds of volunteers who dedicate their time to the mission of Local Foods Connection. I believe that LFC's work is both needed and valued by our community. I would like to thank the CDBG grant committee, the City Council, and the City of Iowa City for this extending this opportunity to organizations like ours, and for reviewing our proposal. Yours truly, Kristin Clark Olivier 722 Dearborn St. Iowa City, IA 52240 (319)337-9067 Do You Yahoo!? Tired of spam? Yahoo! Mail has the best sparn protection around http://mail.yahoo.com 1 Marian Karr From: Sent: To: Dave Antin [dantin@mwnet.com] Wednesday, April 25, 20074:39 PM 'City Council David R. Antin 1228 Hertz Dr SE Cedar Rapids, IA 52403 Phone: (319) 362-6210 Iowa City City Council City Hall 410 East Washington Street Iowa City, IA 52240 DATE Dear Iowa City City Council: My name is David Antin and I am a member of the Board of Directors of Local Foods Connection. I write to express my support of our organization's CDBG grant application to the City of Iowa City for $5,000 towards the FY08 salary of our Executive Director. I believe that the public, especially that of Iowa City, are growing more aware of the importance of pure, good food and recognize it's beneficial effect on health and wellness. Localfoods Connection mission is to foster the availability of such food to all. One of our primary strategies to meet this is to rais enough funds to grow Local Foods Connection to the point that we are sustainable in the long term. I feel that the ability to compensate our Executive Director without reducing the client benefits of our nonprofit is crucial and approval of our grant application would make a significant contribution to the community. I thank the CDBG grant committee, the Iowa City City Council, and the City of Iowa City for this opportunity, and for reviewing our proposal. Sincerely, David R. Antin, Treasurer Local Foods Connection 1 Page I of~ 1 Marian Karr From: John Watson Uwatson@goodwillseiowa.org] Sent: Saturday, April 28, 2007 11 :05 AM To: 'City Council Subject: CDBG funding This correspondence will become a public record. Dear Council Members: It has been brought to my attention that the Iowa City Housing Authority has requested that up to $390,000 be shifted from other CDBG projects recommended by the HCDC to the IC Home Ownership program for which they submitted an application. I urge the Council to approve the allocations recommended by the HCDC, which spent many hours reviewing the proposals submitted, asking questions, and visiting project sites. Although we are not totally satisfied with the allocation we received, in spite of ranking second among the seven public facilities projects, we support the process and overall recommendations if the HCDC. Please take into account the following: . The ICHA Homeownership proposal was ranked sixth out of the eight housing proposals submitted . Five of the eight HCDC members voted to allocate no funds for the project. . The HCDC recommended allocations for housing total 67% ofthe total dollars, compared to 50% last year, while recommended allocations for public facilities and public services projects have declined from 27% last year to 20% this year. City Steps guidelines are 48% for housing projects. . The ICHA Homeownership project appears to target "public employees who earn moderate incomes" and not low income families. . At $130,000 per home for the ICHA Homeownership project, the Habitat for Humanity project is a much more cost efficient way to provide affordable housing for low and moderate income citizens. If such a program is indeed a priority of the Council, I urge you to identify a source of funds that will not adversely affect other valuable and needed projects that directly benefit a larger number of individuals and families with low income. John Watson, President Goodwill Industries of Southeast Iowa jwatson@gQodwillseiowa.org 337-4158 4/30/2007 f't15 10 Prepared by Karin Franklin, PCD, 410 E. Washington SI., Iowa City, IA 52240, (319)356-5232 RESOLUTION NO. 07-144 RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST A CONTRACT FOR PROFESSIONAL SERVICES BY AND BETWEEN THE CITY OF IOWA CITY AND MULLIN & LONERGAN ASSOCIATES FOR AN AFFORDABLE HOUSING MARKET ANALYSIS FOR THE GREATER IOWA CITY METROPOLITAN AREA. WHEREAS, the City of Iowa City solicited proposals for consultant services to undertake an affordable housing market analysis to determine affordable housing needs in the greater Iowa City metropolitan area; and WHEREAS, eighteen proposals were received and reviewed by a steering committee involving representatives of the Housing and Community Development Commission, local builders, the Johnson County Housing Trust Fund, and the City staff; and WHEREAS, after interviews with four of the proposers and due diligence as to the proposers' qualifications, the steering committee recommends the firm of Mullin & Lonergan Associates from Pittsburgh, Pennsylvania to complete the housing market analysis. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Consultant Contract attached hereto is in the public interest and is approved. 2. The Mayor is authorized to sign and the City Clerk to attest the attached contract for professional services with Mullin & Lonergan Associates. Passed and approved this 1 s t day of ATTEST:~~) .j!. ~Ad CI LERK Appr ed by ~~ ~,~\-~t- City Attomey's Office It was moved by Chamoion and seconded by r.nTTPi ~ adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: ABSTAIN: x X X X X Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn X x ppddir/re&'dty-mullin.doc CONTRACT FOR PROFESSIONAL SERVICES By AND BETWEEN IOWA CITY, IOWA AND MULLIN & LONERGAN ASSOCIATES, INC. THIS AGREEMENT, entered into as of this 1st day of May, 2007, by and between IOWA CITY, IOWA, hereinafter referred to as "City", and MULLIN & LONERGAN ASSOCIATES, INC., hereinafter referred to as the "Consultant." WITNESSETH THAT: WHEREAS, the City wishes to conduct an affordable housing market analysis and has allocated funds for this project; and WHEREAS, said funds include Community Development Block Grant (CDBG) funds received from the United States Department of Housing and Urban Development under Title I of the Housing and Community Development Act of 1974, as amended (RCD Act), Public Law 93-383; and WHEREAS, the City has conducted a formal procurement process to solicit proposals for housing consulting services; and WHEREAS, the City has reviewed the qualifications of several consulting firms and conducted interviews with the finalist firms; and WHEREAS, the City has selected the firm of Mullin & Lonergan Associates, Inc. as its consultant to carry out the affordable housing market analysis; and WHEREAS, the City desires to engage the Consultant to undertake this assignment. NOW, THEREFORE, the parties to the contract do mutually agree as follows: I. SCOPE OF SERVICES The Consultant agrees to provide those services as described in the attached Exhibit A which is attached to and made part of this Agreement. II. DATA TO BE PROVIDED TO CITY BY CONSULTANT The Consultant will furnish the City with documents prepared on behalf of the City, including copies of research, charts, statistical data, analysis, and other information specified in Exhibit A. III. DATA AND SERVICES TO BE PROVIDED TO THE CONSULTANT BY THE CITY The City will furnish or make available to the Consultant copies of information in its possession including previous studies, research reports, planning documents, copies of previous surveys, tax assessment information, real estate multi-list information, and other housing data that may be ,."...,-, I --....-.-------..----.,--..-.--------'--.-...-..-....-_.._._-----_.._------_.~~-_.__.._._-_.._- useful in carrying out this assignment. The City will also furnish digital maps of the City that may be used within the final report to depict the results of research in graphic format. The City will assist the Consultant in conducting interviews with key agencies, individuals and organizations through the provision of the names and telephone numbers of contact persons and through introductions and facilitation of interview schedules. The City will participate in meetings and telephone conversations with the consultant to respond to procedural questions and other project-related issues. N. TIME OF PERFORMANCE The services of the Consultant rendered in connection with the Scope of Services in Exhibit A shall commence upon the execution of this contract and shall be completed within 6 months. V. COMPENSATION AND METHOD OF PAYMENT It is expressly agreed and understood that in no event will the total compensation and reimbursement to be paid hereunder for services rendered in conjunction with the Scope of Services exceed the maximum sum of $43,770 ($21,000 CDBG funds and $22,770 City general funds). This is a lump sum fee that includes all travel and out of pocket expenses. The Consultant will submit montWy invoices that certify to the percentage completion of the Scope of Services. VI. OTHER TERMS AND CONDITIONS This contract is subject to the terms and conditions described in Exhibits B and C, which are attached and made a part of this contract. IN WITNESS WHEREOF, the City and the Consultant have executed this Agreement as of the date first above written. IOWAC ATTEST: ~~_~/i/. ~/ BY: MULL ~T: '-1 ~) r (lat/ BY: Eric Fulmer, Chairman 2 CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this I so- day of MAv / _Fb 1""+ , a Notary Public in and for the State of Iowa, personally appeared Regenia Bailey, Mayor ProTem and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor Pro Tern and City Clerk, respectively, of the City ofIowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the , 20riL before me, '<:;rmdra~ instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in Resolution No. 07- /~passedbytheCityCouncilonthe / Sf day of MAli ,2011, and that Regenia Bailey and Marian K. Karr acknowledged the ,/ execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. S'-N1H.\" FORT '\ c, ,"m;,. 'J,bar 159791 . (~Oi.-';:""si()n Expkas S~(U ~ Notary Public in and for the State ofIowa My commission expires: 3/7/ z.t::ifj I / Approved By ~~ 'f'J-\-c-') City Attorney's Office 3 EXHIBIT A SCOPE OF SERVICE AFFORDABLE HOUSING MARKET ANALYSIS IOWA CITY, IOWA Task Task Description Schedule I Project mobilization: Initial meeting with client to become acquainted and fine tune work plan and Month I . project schedule . Develop list of stakeholders with contact information . Interview schedule and advance preparations . Define client exnectations 2 Collection and Analysis of Demographic Data: Population growth/decline Months I and . 2 . Household growth/decline . Household size by age, disability, student status, & working families, using best available data . Population by age . Population by race . Educational attainment . Household income classifications: 0 Less than 30% MHI 0 31%to 50%MHI 0 51% to 80% MHI 0 81%to 1l0%MHI 0 over 110% MHI . Poverty characteristics . Migration patterns . Commutation patterns . Owner/renter breakdowns . Cost burdened households (census) Note: data to be aggregated by Iowa City, Coralville, North Liberty, Tiffin and Universitv Heiahts. 3 Collection and Analysis of Housing and Market Data: Analyze diversity of overall housing stock, i.e., single family detached, single Months I and . 2 family attached, multi-family, accessory dwelling units, manufactured housing. . Research age of housing, overcrowded living conditions, etc. (census indicators) . Conduct tour of the MSA's residential neighborhoods to determine the overall quality of the housing stock, amenities, accessibility, proximity to public transportation and general upkeep of neighborhoods . Median sales prices (multi-list and/or census) . Median rents (census) . Vacant units (census or City data) . Interview a local residential real estate broker to define factors influencing the 4 __.________.__._.____.____.....____._.._ __.__..... ._,__.___ ______,._______ ____._n_____________. local housing market, public perception of housing market in the City versus suburban communities, typical buyer profiles, type of housing that is in demand, strengths and weaknesses, supply/demand characteristics, sales volumes, number of properties on the market in various ranges of sales values, length of time on market, sales price as a % of listing price, etc. . Research relative real estate tax burden and other costs of homeowners hip . Research the real estate section oflocal newspapers and interview local rental managers, landlord associations, etc. to detennine market rents, amenities, locational preferences, turnover, length of time that rental units remain on the market, etc. . Analyze impact of student and faculty demand for rental housing on market rents; interview with Heritage Property Management and Housing Clearinghouse . Interview a for-profit market rate builder/developer with recent experience in the local market to detennine supply/demand perspective . Focus group interview with local non-profit affordable housing developers to identify activity in the local market, constraints to affordable housing, etc. (The Housing Fellowship, Habitat, Successful Living, Hawkeye Area Community Action Agency) . Interview human service agencies and special needs housing organizations to identify underserved needs . Interview senior citizens organizations to identify underserved housing needs Note: data to be aggregated wherever possible by Iowa City, Coralville, North Libertv, Tiffin and Universitv Heiqhts. 4 Analysis of non-housing factors that influence the housing market: Public safety (interview and crime research) Months 1,2 . and 3 . Public transit (interview with local transit authority) . Quality of schools (test scores) . Transportation costs and commute times . Oualitv of life issues (cultural and educational amenities) 5 Collection and analysis of economic data and workforce housing issues: Interview economic developmentstaff Months 1,2 . and 3 . Major employers and growth industries . Employment trends by economic sector . Job growth by income range . Household income needed to purchase a home at median sales price . Number of homes on the market affordable to households at or below 110% of median income . Analyze median household income for renters to determine % of households that can afford FMRs . Research starting salaries and typical salaries for a representative sampling of essential community workers (elementary school teachers, police officers, licensed practical nurse, retail salesperson, janitor/custodian) . Maximum sales prices and/or rents affordable to representative sampling of essential community workers 6 Evaluation of organizational capacity to develop and manage affordable housing: Months I, 2 Inventorv of assisted rental housing units (public housing, HOME assisted and 3 . 5 housing, tax credit housing, and other subsidized housing) . Inventory of subsidized for-sale units . Inventory of market rate affordable rental and for-sale units . Survey of non-profit and for-profit affordable housing developers: 0 Units owned and managed 0 Affordable housing projects in the production pipeline 0 Average annual production rates 0 Staffing 0 Geographic area served by organization 0 Historv of intra-or"anizational collaboration 7 Local government issues: Review zoning ordinances and comprehensive plans Months 1,2,3 . and 4 . Interview local government zoning and building officials to obtain information on building pennit activity, demolition pennit activity, conversions, enforcement of local property maintenance codes, enforcement of local building codes, types of residential projects in the review stage, issues with developers, etc. . Review local public policies relative to housing in general and affordable housing in particular (density bonuses, waiver of impact fees, predevelopment loans, etc.) . Research history of affordable housing development or lack thereof, including mixed income housing . History of spearheading affordable housing partnerships . Identify buildable sites zoned for residential development; detennine capacity for additional development . Facilitate focus group meeting with local government housing staff, planners, planning commission members, Housing and Community Development Commission members and affordable housing practitioners and market rate housing providers to discuss issues and concerns relative to affordable housinl! 8 Deliverables: Months 3,5 and 6 . At the beginning of month 3, draft compilation and analysis of housing data and non-housing factors. . At the beginning of month 5, draft compilation and analysis of economic data, organizational capacity and local government issues. . At the end of month 5, preliminary report prior to public meeting. . At the end of month 6, final report, both hard copy and electronic. 9 Preliminary report: General findings and observations Month 5 . . Define exactly what is meant by the terms "affordable sales housing" and "affordable rental housing" . Describe the unmet affordable housing needs of the MSA for each income group in Task 2 . 5-year projection of housing needs by income group in Task 2 . Identify barriers to accessing affordable housing . Recommendations for addressin" the affordable housing needs ofMSA 6 residents . Recommendations for adjustments to local codes, ordinances and processes . Recommendations for potential affordable housing initiatives . Identification of underutilized funding sources . Attend ublic meetin to resent re ort and receive feedback 10 Final report: . Revise draft report based on input from public and/or stakeholders . Publish final re ort Month 6 W:\CLIENT\IOW A\Iowa City\Colltract For Professional Services. doc 7 EXHIBIT B Contract for Professional Services Part II - Terms and Conditions I. General Compliance The Contractor agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG)) including subpart K of these regulations, except that (I) the Contractor does not assume the recipient's environmental responsibilities described in 24 CFR 570.604 and (2) the Contractor does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 52. Exhibit C, as shown herein, lists the applicable regulations and is incorporated herein as a reference only. The Contractor also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this contract. The Contractor further agrees to utilize funds available under this Contract to supplement rather than supplant funds otherwise available. 2. "Independent Contractor" Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. The Contractor shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. The City {"Public Body") shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life andlor medical insurance and Workers' Compensation Insurance, as the Contractor is an independent contractor. 3. Hold Harmless The Contractor shall hold hannless, defend and indemnify the Public Body from any and all claims, actions, suits, charges and judgments whatsoever that arise out of the Contractor's performance or nonperformance of the services or subject matter called for in this Agreement. 4. Termination of Contract for Cause. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this Contract, or if the Contractor shall violate any of the covenants, agreements, or stipulations of this Contract, the Public Body shall thereupon have the right to terminate this Contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least five days before the effective date of such termination. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by the Contractor under this Contract shall, at the option of the Public Body, become its property and the Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, the Contractor shall not be relieved of liability to the Public Body for damages sustained by the Public Body by virtue of any breach of the Contract by the Contractor, and the Public Body may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the Public Body from the Contractor is determined. 5. Termination for Convenience of the Public Bodv. The Public Body may terminate this Contract at any time by giving at least ten (10) days notice in writing to the Contractor. If the 8 _..__.._____m___~____.,..____~"_____.____.____'~___....--...-------.--.-.,..--..--.-----..---....------ Contract is terminated by the Public Body as provided herein, the Contractor will be paid for the time provided and expenses incurred up to the termination date. If this Contract is terminated due to the fault of the Contractor, Paragraph 1 hereof relative to termination shall apply. 6. ReDorts and Information. The Contractor, at such times and in such forms as the Public Body may require, shall furnish the Public Body such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract. 7. Patent Ril!hts. Whenever any invention, improvement or discovery is made or conceived or for the first time actually or constructively reduced to practice by the Contractor or its employees in the course of, in connection with, or under the terms of this Contract, the Contractor shall immediately give the Public Body written notice thereof and shall promptly thereafter furnish the Public Body with complete information thereon. The Public Body shall have the sole and exclusive power to determine whether or not and where a patent application shall be flied and to determine the disposition, improvement or discovery, including title to and rights under any patent application or patent that may issue thereon. The determination of the Public Body on all of these matters shall be accepted as final. The Contractor warrants that all of its employees who may be the inventors will execute all documents and do all things necessary or proper to the effectuation of such determination. Except as otherwise authorized in writing by the Public Body, the Contractor shall obtain patent agreements to effectuate the provisions of this article from all persons who perform any part of the work under this Contract except such clerical and manual labor personnel as will have no access to technical data. Except as otherwise authorized in writing by the Public Body, the Contractor will insert in each subcontract having experimental, developmental or research work as one of its purposes, provisions making this clause applicable to the subcontractor and its employees. If the Public Body obtains patent rights pursuant to this article, the Contractor shall be offered license rights thereto on tenns at least as favorable as those offered to any firm. 8. CODvril!ht. No report, maps, or other documents produced in whole or in part under this Contract shall be the subject of an application for copyright by or on behalf of the Contractor. 9. Records and Audits. The Contractor shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs pertaining to the Contract and such other records as may be deemed necessary by the Public Body to assure proper accounting for all proj ect funds. These records will be made available for audit purposes to the Public Body, any subgrantee, the federal grantor agency, the Comptroller General of the United States, or any of their duly authorized representatives. The Contractor shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, which are pertinent to the activities to be funded under this Agreement.. lO. Retention of Records. All accounts and records as required under item #6 above shall be retained by the Contractor for five years after the expiration of this Contract unless permission to destroy them is granted by the Public Body. 9 II. Financial Mana!!ement The Contractor agrees to comply with 24 CFR 84.21-28 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 12. Clean Air Act and Clean Water Act Compliance. Compliance with the applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 V.S.C. 1857(h), section 508 of the Clean Water Act (33 V.S.C. 1368), Executive Order 11738 and Environmental Protection Agency regulations (40 CFR Part 15) is required for all contracts, subcontracts and subgrants of amounts in excess of $100,000. For all such Contracts, all Contractors and subcontractors agree to the following requirements: a. A stipulation by the Contractor or subcontractors that any facility to be utilized in the performance of any non-exempt contract or subcontract is not listed on the List of Violating Facilities issued by the Environmental Protection Agency (EP A) pursuant to 40 CFR 15.20. b. Agreement by the Contractor to comply with all the requirements of Section 114 of the Clean Air Act, as amended, (42 U.S.C. 1857c-8) and Section 308 of the Federal Water Pollution Control Act, as amended, (33 V.S.C. 1318) relating to inspection, monitoring, entry, reports and information, as well as all other requirements specified in said Section 114 and Section 308, and all regulations and guidelines issued thereunder. c. A stipulation that as a condition for the award of the Contract, prompt notice will be given of any notification received from the Director, Office of Federal Activities, EP A indicating that a facility utilized or to be utilized for the Contract is under consideration to be listed on the EP A List of Violating Facilities. d. Agreement by the Contractor that he will include or cause to be included the criteria and requirements in paragraph (a) through (d) of this section in every nonexempt subcontract and requiring that the Contractor will take such action as the Government may direct as a means of enforcing such provision. In no event shall any amount of the assistance provided under this Agreement be utilized with respect to a facility which has given rise to a conviction under Section 113( c)(I) of the Clean Air Act or Section 309(c) of the Federal Water Pollution Control Act. 13. Ener!!V Conservation Provisions. Contractors must recognize mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871). 14. Compliance with the Americans with Disabilities Act. Pursuant to federal regulations promulgated under the authority of The Americans With Disabilities Act, 28 C.F.R. 35.101 et ~, the Contractor understands and agrees that no individual with a disability shall, on the basis of the disability, be excluded from participation in this Contract or from activities provided for under this Contract. As a condition of accepting and executing this Contract, the Contractor agrees to comply with the "General Prohibitions Against Discrimination," 28 C.F.R. 35.130, and all other regulations promulgated under Title II of the Americans With Disabilities Act. The Contractor shall be responsible for and agrees to indemnify and hold harmless the Public Body and any grantor agency from all losses, damages, expenses, claims, demands, suits and 10 actions brought by any party against the Public Body and any grantor agency as a result of the Contractor's failure to comply with the provisions of the above paragraph. 15. Chanl!es. The Public Body may, from time to time, request changes in the scope of the services of the Contract to be performed hereunder. Such changes, including any increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon by and between the Public Body and the Contractor shall be incorporated in written amendments to this Contract. 16. Assil!llabilitv/Subcontractinl!. The Contractor shall not assign or subcontract any interest in this Contract, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of the Public Body. Provided, however, that claims for money by the Contractor from the Public Body under this Contract may be assigned to a bank, trust company, or other financial institution without such approval. Written notice of any such assignment or transfer shall be furnished promptly to the Public Body. 17. Compliance with Federal. State and Local Laws. The Contractor shall comply with all applicable laws, ordinances and codes of the Federal, State and local governments, and shall commit no trespass on any public or private property in performing any of the work embraced by this Contract. 18. Executive Order 11246 (1) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such actions shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of payor other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the Local Public Agency setting forth the provisions of this nondiscrimination clause. (2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. (3) The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this contract so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials. 19. Title VI of the Civil Ril!hts Act of 1964. No person shall, on the grounds of race, color or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with Federal funds. 20. Section 109 of the Housinl! and Community Development Act of 1974. No person in the United States shall on the grounds of race, color, national origin or sex be excluded from participation in, or be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. 11 21. Fair Housinl! No person in the United States shall on the basis ofrace, color, religion, sex, or national origin, be discriminated against in housing (and related facilities) provided with Federal assistance and in lending practices with respect to residential property when such practices are connected with loans insured or guaranteed by the Federal Government. 22. "Section 3" Comuliance in the Provision of Traininl!. Emulovment and Business Ouuortunitv. Every applicant, recipient, contracting party, contractor and subcontractor shall incorporate, or cause to be incorporated, in all contracts for work in connection with a Section 3 covered project, the following clause (referred to as a Section 3 clause): (I) The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients ofHUD assistance for housing. (2) The parties to the contract agree to comply with HUD's regulations in 24 CFR Part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the Part 135 regulations. (3) The Contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the said labor organization or workers' representative of contractor's commitments under this Section 3 clause and will post copies of the notice in conspicuous places available to at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the sections 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each, and the name and location of the person(s) taking applications for each of the positions and the anticipated date the work shall begin. (4) The Contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 135. (5) The contractor will certify that any vacant employment pOSitIOns, including training positions, that are filled (I) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR Part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR Part 135. (6) Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. 12 ~--------_._---.-~--_._--"--_._--"_._-_..-.._--,.._"--._-_._._--------_._--~--,---_.._._---_.__._--_._-~----.._---~ 23. The Contractor certifies, to the best of its knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying" in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31, V.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 24. Drul!-Free WorkD\ace Contractor hereby certifies it will provide a drug-free workplace as defined in 24 CFR Part 24, subpart F and/or follow the requirements of 24 CFR 92.350. 25. EmD\ovrnent Restrictions The Contractor is prohibited from using funds provided herein or personnel employed in the administration of the program for: political activities; inherently religious activities; lobbying; political patronage; and nepotism activities. 26 Hatch Act The Contractor agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the V.S.C. 27. Relil!ions Activities The Contractor agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious instruction, or proselytization. 28. Anti-Discrimination Provision Contractor shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, 13 mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifying, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public 14 EXHIBIT C: CIT A nONS FOR THE BASIC ELEMENTS OF THE CONTRACT OMB Circulars OMB Circulars Federal for Non Gov't. for Gov't. Other Federal Provisions Reeulations* Subrecioients Suhrecipients Ree:ulations** I. National Objective 570.200(a)(1 )+(2), CompliaocelEligibility 570.201-570.209, 570.506 2. Scooe of Work 570.503 3. Time ofPerfonnance 570.503 4. Compensations and Method of 570.502, 570.513 A-122, A-21 A-87 24 CFR Part 85 Pavrnent 5. Program Income 570.500(a), 570.503(b)(3),570.504 6. Record-Keeping Requirements 570.502, 570.503(b)(2), 24 CFR Parts 84 570.506 aod 85 7. Reporting Requirements 570.502, 570.507 24 CFR Parts 84 and 85 8. Public Access to Program 570.502, 570.508 24 CFRParts 84 Records and 85 9. Grant Closeout Procedures 570.502, 570.509 10. Uniform Administrative and 570.502, 570.503(b)(4), A-122, A-21, A- A-87, A-l33 24 CFR Parts 84 Pro~ram Mana~ement Staodards 570.610 133 aod 85 II. Reversion of Assets 570.502, 570.503, 570.505 12. Real Property 570.502, 570.503(b)(7), 570.505 13. Other Program Requirements 570.503(b)(5), 570.600-603, 570.605- 614 14. Termination 570.502, 570.503 24 CFR Part 84.43 IS. Compliance with 570.501 A-122 24 CFR Parts 84 Laws/ReQUlations and 85 16. Antidiscrimination! Affirmative 570.601,570.602, Action and EEO 570.607 17. Financial Management 570.502,570.610 24 CFR Parts 84.20 aod 85.20 and Treasury Cir. 1075 18. Audits 570.502,570.610 A-133 A-l33 24 CFR Parts 84.26 aod 85.26 19. Religious and Political Activities 570.200(;}, 570.207 20. Budget Modifications 570.502,570.503 1) 21. Monitoring 570.501(b), 24 CFR Parts 84 570.502(b)(vii), and 85 570.503(b)(1) 22. Conflict of Interest 570.611 24 CFR Parts 84 aod 85 23. Procurement Methods 570.502 24 CFR Parts 84.40-48 aod 85.36 24. Bud..t 570.503 25. Project Schedule/Milestones 570.503 26. Environmental Review 570.503(b)(3)(! ) * .. Unless otherwise noted, citations are from Title 24 of the Code of Federal Regulations (CFR). Part 84 applies to institutions of higher education, hospitals, and other non-profit organizations; Part 85 applies to state, local, and Federally recognized Indian Tribal governments. 15 Reouirements Federal Reo.lat!on, Other References I. Federal Labor Standards 24 CFR 570.603; 29 CFR Section 110, Housing and - Davis-Bacon Parts 1,3, and 5 Community Development - Copeland Act (Anti-kickback) Act of 1974 (HCDA); - Contract Work Hours and Safety Standards 40 V.S.C. 276a-276a-5; 40 V.S.c. 276c; 40 V.S.c. 327 et seq. 2. Equal Employment Opportunity 24 CFR570.601-602, 24 CFR 570.607, Executive Orders 11246 and 41 CFR60 12086,12 V.S.C. 170lu 3. List of Debarred or Ineligible Contractors 24 CFR 570.609, 24 CFR 24 4. Non-Discrimination 24 CFR Part 8, Section 504 of Rehab. Act of 24 CFR 570.601, 1973, Americans with 24 CFR 570.602 Disabilities Act of 1990, Exec. Order 11063 5. Fire Safety Codes Local 6. Building, Housing, and Zoning Codes; Housing Quality 24 CFR 570.208(bX I )(iv) Local Standards and (b )(2) 7. Lead-Based Paint 24 CFR 570.608, 42 V.S.C. 4821 et .eg. 24 CFR 35 8. LUffiO Sum Drawdowns 24 CFR 570.513 9. Environmental/Historic Preservation/National 24 CFR 570.503(bX5)(i), Sec. 104(g), HCDA Environmental Policy Act/Flood Insurance Requirements 24 CFR 570.604, 570.202, - Siting Near Airports and Coastal Barrier 24 CFR 58 Resources - Fish and Wildlife Protection Ref. At 24 CFR 58.6 - Flood Plain - National Historic Preservation See reference at 24.CFR - Noise Abatement & Control 58.5570.605,58.6 - Wetlands - Air Quality - Coastal Zones - Endangered Species - Thermal/Explosive Hazards 42 V.S.C. 4001 et .eg. - Flood Insurance 10. Relocation, Real Property Acquisition, and One-For-One 24 CFR 570.201 (i), 570.606, Sect. 1 04( d) and Housing Replacement 49 CFR 24, 105(a)(II) of HCDA, - Unifonn Relocation Act www.hud.gov/relocation - Residential anti-displacement and relocation assistance - One-for-One Replacement 24 CFR 570.606(c)(I) 11. Definition of Com nutation of Units of Services 24 CFR 570.503(b)(I) IDIS instructions 12. Section 108 Loan Guarantees 24 CFR 570.700-570.709 Sec. 108 of HCDA 13. Applicable Credits A-87 16 I ~ I ~~~~Ilf: '"".... -'1111' ........- CITY OF IOWA CITYt:::l2:: MEMORANDUM Re: April 24, 2007 City Council Karin Franklin, Director, PC Affordable Housing Market Analysis Contract .tfi~rt:- Date: To: From: Enclosed in your packet is a contract for the Affordable Housing Market Analysis. A steering committee comprised of Jerry Anthony, chair of HCDC; Andy Johnson, Executive Director of the Johnson County Housing Trust Fund; Swen Larson, builder/developer and former president of the Homebuilders Association; Steve Gordon, developer and member of the "Housing Alliance"; Steve Long, Community Development Coordinator; and myself was formed to review the proposals submitted and work with the selected consultant on this project. The committee recommends approval of the contract with Mullin & Lonergan, a firm based in Pittsburgh, Pennsylvania. Mullin & Lonergan were selected based on their proposal, their references and examples of past work. The study will take approximately six months from execution of the contract. The contract cost is $43,770, $21,000 of which will come from CDBG administrative funds and $22,770 from general fund reserves. Cc Steve Atkins Jeff Davidson Steve Long ---_._,._.__.__._-_.__.._".._.__._,--~_._-_._------_.--- 1(0 CONTRACT FOR PROFE THIS AGREE ENT, entered into as fthis day of ,2007, by and between IOWA CITY, IOWA, h einafter referred to s "City", and MULLIN & LONERGAN ASSOCIATES, INC., hereinafter referre to as the "Consul nt." WITNESSETH T WHEREAS, the Cit funds for this project; and conduct an affordable housing market analysis and has allocated WHEREAS, said funds from the United States Departme Community Development Act of c de Community Development Block Grant (CDBG) funds received of Housing and Urban Development under Title I of the Housing and 74, as amended (HCD Act), Public Law 93-383; and WHEREAS, the City s co ducted a formal procurement process to solicit proposals for housing consulting services; and d the qualifications of several consulting firms and conducted WHEREAS, the ity has selected t firm of Mullin & Lonergan Associates, Inc. as its consultant to carry out t affordable housing arket analysis; and WHEREAS, t City desires to engage e Consultant to undertake this assigrunent. tract do mutually agree as follows: I. I The Consyltant agrees to provide those services s described in the attached Exhibit A which is attached r and made part of this Agreement. DATA fo BE PROVIDED TO CITY BY CONSUC II. The Consultant will furnish the City with documents pr ared on behalf of the City, including copieS of research, charts, statistical data, analysis, and ot er information specified in Exhibit A. I III. DAa'A AND SERVICES TO BE PROVIDED TO THE CO ULTANT BY THE CITY \ The City will furnish or make available to the Consultant copies /)f information in its possession including previous studies, research reports, planning documents, copies of previous surveys, tax assessment information, real estate multi-list information, and other housing data that may be 1 useful in carrying out this assignment. The City will also furnish digital maps of the City that may be used within the final rep~t6depict the results of research in graphic format. The City will assist the Consultant in c ducting interviews with k~ agencies, individuals and organizations through the p vision of the names and teleJihone numbers of contact persons and through introductions and acilitation of interview schedulPs. The City will participate in meetings and telephone co versations with the consultanyto respond to procedural questions and other project-related issue. / IV. TIME OF PERFORMANC The services of the Consulta t rendered in connecti n with the Scope of Services in Exhibit A shall commence upon the exe ution of this contra and shall be completed within 6 months. V. It is expressly agreed and underst od that in 0 event will the total compensation and reimbursement to be paid hereund for se ces rendered in conjunction with the Scope of Services exceed the maximum sum f$43 70 ($21,000 CDBG funds and $22,770 City general funds). This is a lump sum fee that i lu s all travel and out of pocket expenses. The Consultant will submit monthly i oices that certifY to the percentage completion of the Scope of Services. ions described in Exhibits B and C, which are VI. OTHER TERMS AND CONDITI IN WITNESS WHEREOF, e City and the Cons tant have executed this Agreement as of the date first above written. ATTEST: BY: MULLIN & LONERGA SSOCIATES, INC. ATTEST: BY: 2 day of STATE OF IOWA ) JOHNSON COUNTY ) , 20-, before me, the State ofIowa, personally appeared Regenia Bailey, Mayor ProTem and Marian Karr, to me pe onally known, and, who, being by me duly sworn, did say that they are the Mayor Pro Te and City Clerk, respectively, of the City ofIowa City, Iowa; that the seal affixed to the foregoing instrume t is the jorporate seal of the corporation, and that the instrument was signed and sealed on behal of t e corporation, by authority of its City Council, as On this contained in Resolution No. ssed by the City Council on the day of , 20_, and that g ia Bailey and Marian K. Karr acknowledged the execution ofthe instrument to be their vo1tl~tary ct and deed and the voluntary act and deed of the i corporation, by it voluntarily executed. I / / ! otary Public in and for My commission expires: / / / ! i / / Approved By /~~ If-J.\,-,,,)- -~ Attorney's Office ! '\ , , 3 I i SCOPE qF SERVICE AFfORDABLE HOUStO MARKET ANAL YSlS , lOW A jlTY, lOW A Task escription Task 1 Project mobilizat on: . loitia1 meetin with client to be me acquainted and fme tune work plan and proj ect schedu e I . Develop list 0 takeholders w!th contact information . Ioterview sched Ie and advaje preparations . Define client ex ctations Collection and Analy 's of OrOgraPhiC Data: . Population growth/ c1in . Household growth/de i* . Household size by age, 'isability, student status, & working families, using best available data . Population by age . Population by race . Educational attainm nt . Household income lassificatio o Less than 3 Yo MHI o 31% to 50. MHI o 51%to 80 .MHI o 81%to I %MHI o over 110 .MHI . Poverty chara teristics . Migration pa ems . Commutatio patterns . Owner/rent r breakdowns . Cost burde ed households (census) Note: data to b aggregated by Iowa City, Coralville, N Universit Hei hts. Collection a d Analysis of Housing and Market Data: 2 3 . Analyz diversity of overall housing stock, i.e., single Ii family ttached, multi-family, accessory dwelling units, hous' g. . Rese ch age of housing, overcrowded living conditions, etc. census indi ators) . Co duct tour of the MSA's residential neighborhoods to detenm e the overall iu 'lity of the housing stock, amenities, accessibility, proximity to ublic tr sportation and general upkeep of neighborhoods . edian sales prices (multi-list and/or census) . edian rents (census) i Vacant units (census or City data) . Ioterview a local residential real estate broker to define factors influencin the 4 Schedule Month I Months 1 and 2 Months I and 2 local housing market, public perception of housing market in the City versus suburban communities, typical buyer profiles, type of housing that is in demand, strengths and weaknesses, supply/demand characteristics, sales volumes, number ofpr()perties on the market in various ranges of sales values, length time on market, sales price as a % of . sting price, etc. . Research ative real estate tax burden and other cost of homeownership . Resear the real estate section ofIocal newspapers a d interview local rental mana rs, landlord associations, etc. to determine m ket rents, amenities, locatio al preferences, turnover, length of time tha rental units remain on the market, c. . Analyze i pact of student and facuIty demand Ii r rental housing on market rents; inte . ew with Heritage Property Mana ment and Housing Clearinghous . Interview a for rofit market rate builder/ veloper with recent experience in the local market determine supply/de nd perspective . Focus group inte 'ew with local non-p fit affordable housing developers to identif'y activity in local market, c straints to affordable housing, etc. (The Housing Fellows 'p, Habitat, S ccessful Living, Hawkeye Area Community Action Age y) . Interview human service a ncie and special needs housing organizations to identify underserved needs . Interview senior citizens org ations to identify underserved housing needs Note: data to be aggregated wher ve ossible by Iowa City, Coralville, North Libert , Tiffin and Universit Hei ts. 4 Analysis of non-housing fac rs that I fluence the housing market: . Public safety (interview and crime res ch) . Public transit (intervi with local trans . Quality of schools (t st scores) . Transportation cos and commute times . Quality of life iss es (cultural and educationa Collection and ana sis of economic data and 5 amenities) rkforce housing issues: 6 . Interview eco omic development staff . Major emplo ers and growth industries . Employme trends by economic sector . Job growt by income range . Househo d income needed to purchase a home at medi . Numbe of homes on the market affordable to househol of me an income . An~ze median household income for renters to determine 00 of households that an afford FMRs . . R earch starting salaries and typical salaries for a representat eve sampling of efsential community workers (elementary school teachers, poli officers, ~censed practical nurse, retail salesperson, janitor/custodian) .jMaximum sales prices and/or rents affordable to representative sa essential communit workers valuation of organizational capacity to develop and manage affordcil;Jle housing: . Inventory of assisted rental housin ublic housing, HOME assisted 5 Months 1,2 and 3 Months I, 2 and 3 Months 1,2 and 3 housing, tax credit housing, and other subsidize.1, housing) . Inventory of subsidized for-sale units \ . Inventory of market rate affordable rental and for-~ale units . Survey of non-profit and for-profit affordable hou ing developers: o Units own~d and managed f o Affordable housing projects in the producti6n pipeline o Average nnual production rates o Staffing o Geogra hie area served by organization o Histo f intra-organizational collaboration 7 Local governmen issues: 8 . Review zoning rdinances and comprehensive plans . Interview local overnment zoning and building officials to obtain information on b ilding permit activity, demolition permit activity, conversions, enfo ement of local property maintenance codes, enforcement of local building c des, types of residential projects in the review stage, issues with developers, et . Review local public olicies relative to housing in general and affordable housing in particular ensity bonuses, waiver of impact fees, predevelopment loans, etc.) . Research history of affo d"ble housing development or lack thereof, including mixed income housing . History of spearheading a ordable housing partnerships . Identify buildable site~zon d for residential development; determine capacity for additional development . Facilitate focus grov\J meetin with local government housing staff, planners, planning commiss(bn member Housing and Community Development Commission mel1!bers and affor able housing practitioners and market rate housing provideji> to discuss issu and concerns relative to affordable housin ' Deliverables: / . 9 ng of month 3, draft co ilation and analysis of housing data ing factors. 'ng of month 5, draft compi tion and analysis of economic data, organizati al capacity and local governme tissues. At the en of month 5, preliminary report pri to public meeting. At the en! of month 6, final report, both hard c y and electronic. preliminaryteport: . Gener~ findings and observations . Defin~ exactly what is meant by the terms "affordable s~s housing" and "affo able rental housing" . . Des 'be the unmet affordable housing needs of the MSA for each income gro p in Task 2 . 5- ear projection of housing needs by income group in Task 2 . entify barriers to accessing affordable housing . tRecommendations for addressin the affordable housin needs ofMSA . . . 6 Months 1,2,3 and 4 Months 3,5 and 6 Month 5 10 residents " . Recommendations for adjustments to local codes, ordinances apd processes . RecolIl1l1endations for potential affordable housing initiative,y . ldent" tcation of underutilized funding sources / . Atte d ublic meetin to resent re ort and receive feed ck Final rep rt: . j. . Revise draft report based on input from public audit' stakeholders . Publish mal re ort / I' / , i , , .I I , ! ! / I I I 7 Month 6 EXHIBIT B Contract for Professional Services Part II - Terms and Conditions 1. General Com liance The Contracto agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Pa 570 (the U.S. Housin and Urban Development regulations concerning Community Dev lopment Block Grants CDBG)) including subpart K of these regulations, except that (1) th Contractor does no assume the recipient's environmental responsibilities described in 24 FR 570.604 and 2) the Contractor does not assume the recipient's responsibility for ini . ating the review rocess under the provisions of 24 CFR Part 52. Exhibit C, as shown herein, Ii ts the applicab regulations and is incorporated herein as a reference only. The Contractor also a ees to com ly with all other applicable Federal, state and local laws, regulations, and policie overning he funds provided under this contract. The Contractor further agrees to utilize funds a ailable finder this Contract to supplement rather than supplant funds otherwise available. .I l "Independent Contractor" ./ Nothing contained in this eement is intended to, or shall be construed in any manner, as creating or establishing ~lie elationship of employer/employee between the parties. The Contractor shall at all tim<;l; rem in an "independent contractor" with respect to the services to be performed under this Agri:ement. The City ("Public Body") shall be exempt from payment of all Unemployment Compe~sation, F A, retirement, life and/or medical insurance and Workers' Compensation Insurance, as the Co tractor is an independent contractor. 2. 3. Hold Harmless The Contractor shall hold harmless, fend and indemnifY the Public Body from any and all claims, actions, ~uits, charges and ju ents whatsoever that arise out of the Contractor's performance or nOnperformance of the se ices or subject matter called for in this Agreement. 4. Termination of Contract for Cause. If, tough any cause, the Contractor shall fail to fulfill in a timely and ptoper manner his obligations der this Contract, or if the Contractor shall violate any of the ~ovenants, agreements, or stip ations of this Contract, the Public Body shall thereupon h.rtve the right to terminate this Con act by giving written notice to the Contractor of such termiI;lation and specifying the effective da thereof, at least five days before the effective date of s\lch termination. In such event, all fi . shed or unfinished documents, data, studies, surveys, ~awings, maps, models, photographs and eports prepared by the Contractor under this Contract/shall, at the option of the Public Body, bec e its property and the Contractor shall be entitled i to receive just and equitable compensatio for any work satisfactorily completed hereunder. Notwithstanding the above, the Contractor shall not be reli ved of liability to the Public Body for dam~ges sustained by the Public Body by virtue of any brea of the Contract by the Contractor, and/the Public Body may withhold any payments to the Contr<l\itor for the purpose of set-off until suqh time as the exact amount of damages due the Public Body from the Contractor is de.termined. 5. ermination for Convenience of the Public Bod The Public Body may terminate this Contract at any time by giving at least ten (10) days notice in writing to the Contractor. If the 8 Contract is terminated by the Public Body as provided herein, the Co ractor will be paid for the time provided and expenses incurred up to the termination date. If thi Contract is terminated due to the fault of the Contractor, Paragraph I hereof relative to terminal" n shall apply. 6. Re orts and nformation. The Contractor, at such times and i such forms as the Public Body may require, all furnish the Public Body such periodic reportS as it may request pertaining to the work or se ices undertaken pursuant to this Contract, the osts and obligations incurred or to be incurred in c ection therewith, and any other matters cered by this Contract. 7. Patent Ril!hts. henever any invention, improvement r discovery is made or conceived or for the first time actual or constructively reduced to pra Ice by the Contractor or its employees in the course of, in c ection with, or under the te,ms of this Contract, the Contractor shall immediately give the blic Body written notice thl"feof and shall promptly thereafter furnish the Public Body with co lete information thereon. The Public Body shall have the sole and exclusive power to dete . ne whether or not an.d where a patent application shall be f1!ed and to determine the dispositio improvement or discovery, including title to and rights under any patent application or paten that may issue t!)ereon. The determination of the Public Body on all of these matters shall be acc pted as final. ..The Contractor warrants that all of its employees who may be the inventors will e ecute all dpcurnents and do all things necessary or proper to the effectuation of such determina . on. Except as otherwise authorized I writing by the Public Body, the Contractor shall obtain patent agreements to effectuate the prov ions of this article from all persons who perform any part of the work under this Contract ex.ce t such clerical and manual labor personnel as will have no access to technical data. Except as otherwise authorized in writ! g by the Public Body, the Contractor will insert in each subcontract having experimental, deve pmental or research work as one of its purposes, provisions making this claUse applicable t he subcontractor and its employees. If the Public Body obtains patent rights purs ant to this article, the Contractor shall be offered license rights thereto 6n terms at least as favora e as those offered to any firm. 8. Convril!ht. Nq report, maps, or other docum ts produced in whole or in part under this Contract shall be the subject of an application for co . ght by or on behalf ofthe Contractor. 9. Records and ~udits. The Contractor shall maintain a counts and records, including personnel, property, andilinancial records, adequate to identify an account for all costs pertaining to the Contract and/such other records as may be deemed necess by the Public Body to assure proper accounting for all project funds. These records will be ma available for audit purposes to the Public Bo<,fy, any sub grantee, the federal grantor agency, the 'Comptroller General of the United States, or.PnY of their duly authorized representatives. The Coritractor shall maintain all records required by the Federal regulations specified in 24 CFR 570.5g6, which are pertinent to the activities to be funded under this Agreement.. 10. Retention of Records. All accounts and records as required under item #6 above shall be retarned by the Contractor for five years after the expiration of this Contract unless permission to de~roy them is granted by the Public Body. ;' L 9 Financial Manal!ement The Contractor agrees to comply with 24 CFR 84.21-28 and agrees to a principles and procedures required therein, utilize adequate internal cont necessary source documentation for all costs incurred. 12. Clean Air Act!and Clean Water Act ComDliance. Compliance ith the applicable standards, orders, or requi ments issued under section 306 of the Clean Air ct (42 V.S.C. I 857(h), section 508 of the Cle Water Act (33 V.S.C. 1368), Executive rder 11738 and Environmental Protection Agenc regulations (40 CFR Part 15) is required or all contracts, subcontracts and subgrants of amo ts in excess of $100,000. For all ch Contracts, all Contractors and subcontractors agree 0 the following requirements: 11. re to the accounting Is, and maintain a. A stipulation b the Contractor or subcontra ors that any facility to be utilized in the performance of ny non-exempt contract r subcontract is not listed on the List of Violating Facilitie issued by the Enviro ntal Protection Agency (EP A) pursuant to 40 CFR 15.20. / b. Iy with all the requirements of Section 114 of the Clean Air Act, as amen ed, (42 V .C. 1857c-8) and Section 308 of the Federal Water Pollution Control Act, as end, (33 V.S.C. 1318) relating to inspection, monitoring, entry, reports and informatJ n, well as all other requirements specified in said Section 114 and Section 308, and all / lations and guidelines issued thereunder. I c. A stipulation that as a cO)'lditi for the award of the Contract, prompt notice will be given of any notificatioq/receiv from the Director, Office of Federal Activities, EP A indicating that a facility' utilized to be utilized for the Contract is under consideration to be listed on the EP f List of Viol ing Facilities. ! d. Agreement by the "contractor that he 'll include or cause to be included the criteria and requirements in varagraph (a) through ( of this section in every nonexempt subcontract and requiring tlJlit the Contractor will tak such action as the Government may direct as a means of enfojcing such provision. i In no event Shal~y amount of the assistance provi ed under this Agreement be utilized with respect to a facilit which has given rise to a convictio under Section 113( c)( 1) of the Clean Air Act or Section 3 (c) ofthe Federal Water Pollution Con 01 Act. 13. Ener Cons ation Provisions. Contractors must reco 'ze mandatory standards and policies relating to en rgy efficiency, which are contained in the state energy conservation plan issued in compliance ith the Energy Policy and Conservation Act (P.L. 4-163,89 Stat. 871). 14. Com lia e with the Americans with Disabilities Act. P snant to federal regulations promulg ed under the authority of The Americans With Disabili 'es Act, 28 C.F.R. 35.101 et 1lliI, thefontractor understands and agrees that no individual with a . sability shall, on the basis of the ,f!;.ability, be excluded from participation in this Contract or fr m activities provided for ~. d er this Contract. As a condition of accepting and executing this ont.ract, the Contractor agr s to comply with the "General Prohibitions Against Discrimination,'\;!8 C.F.R. 35.130, and al ther regulations promulgated under Title II of the Americans With Disabilities Act. The Contractor shall be responsible for and agrees to indemnify and hold hannless the Public Body and any grantor agency from all losses, damages, expenses, claims, demands, suits and 10 actions brought by any party against the Public Body and any grantor agency as a result of the Contractor's failure to comply with the provisions of the above paragraph. 15. Chanl!es. The, Public Body may, from time to time, request changes in the scope of the services of the Contract 0 be performed hereunder. Such changes, incl ding any increase or decrease in the amount of t e Contractor's compensation, which are mut ally agreed upon by and between the Public Body d the Contractor shall be incorporated in tten amendments to this Contract. 16. Assi nabili /Sub ntractin. The Contractor shall not as Ign or subcontract any interest in this Contract, and shall at transfer any interest in the same whether by assignment or novation), without the prior writ n consent of the Public Body. Pr ided, however, that claims for money by the Contractor fro the Public Body under this Co tract may be assigned to a bank, trust company, or other fina cial institution without such approval. Written notice of any such assignment or transfer sha I be furnished promptly to t Public Body. 17. Com Hance with Federal State and Local La s. The Contractor shall comply with all applicable laws, ordinances d codes of the Fe ral, State and local governments, and shall commit no trespass on any pub 'c or private prop y in performing any of the work embraced by this Contract. \ / 18. Executive Order 11246 i .I (I) The Contractor will not discrimi te ~ainst any employee or applicant for employment , because of race, color, religion, se pI- national origin. The Contractor will take affirmative action to ensure that applicants are played, and that employees are treated during employment, without regard to t~ir ce, color, religion, sex, or national origin. Such actions shall include, but not be,fimite to, the following: Employment, upgrading, demotion, or transfer; recruitm,iont or re . tment advertising; layoff or termination; rates of payor other forms of compen'~ation; and election for training, including apprenticeship. The Contractor agrees to post in conspicuo s places, available to employees and applicants for employment, notices t9'he provided by t Local Public Agency setting forth the provisions ofthis nondis<;hmination clause. ! (2) The Contractor will, i? all solicitations or adve isements for employees placed by or on behalf of the Contralflor, state that all qualified plicants will receive consideration for employment without ,fegard to race, color, religion, s or national origin. ! (3) The Contractor wJlf cause the foregoing provisions to b inserted in all subcontracts for any work covered by this contract so that such provisl ns will be binding upon each subcontractor, pvOvided that the foregoing provisions all not apply to contracts or subcontracts for j;tandard commercial supplies or raw materi s. I 19. Title VI of the CiiJl Ril!hts Act of 1964. No person shall, on t grounds of race, color or national origin be fxcluded from participation in, be denied the ben Its of, or be subjected to discrimination und,er any program or activity funded in whole or in part 'th Federal funds. , \ 20. Section 109 of the Housinl! and Community DeveloDment Act of 197~. No person in the United State~s 'all on the grounds of race, color, national origin or sex be excluded from participation in or be denied the benefits of, or be subjected to discrimination under any program or activity fu ed in whole or in part with funds made available under this title. 11 21. Fair Housin!! No person in the United States shall on the basis of race, color, religion, sex, or national o~n, be discriminated against in housing (and related facilities) provided with Federal assistancy and in lending practices with respect to residential property when such practices are connecte with loans insured or guaranteed by the Federal Government. 22. "Section" Com Hance in the Provision of Trainin E 10 ent and Business o ortnn' . Every apph ant, recipient, contracting party, contractor a subcontractor shall incorporate, or cause to be i corporated, in all contracts for work in co ection with a Section 3 covered project, the following lause (referred to as a Section 3 clause)' \ , (1) The work t~ be performed under this contrac is subject to the requirements of Section 3 of the Housing \md Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. The purpose of s~tion 3 is to ensure that employment and other economic opportunities generated by H\JD assistance or HUD- sisted projects covered by section 3, shall to the greatest extent ~asible, be directed t low- and very low-income persons, particularly persons who are rdcipients of HUD as stance for housing. \ \ (2) The parties to the c~tract agree t comply with HUD's regulations in 24 CFR Part 135, which implement sect' on 3. As e idenced by their execution of this contract, the parties to this contract certify t t they e under no contractual or other impediment that would prevent them from com ying w th the Part 135 regulations. (3) The Contractor agrees to to each labor organization or representative of workers with which the contractor has a , llective bargaining agreement or other understanding, if any, a notice advising the said /1 bor organization or workers' representative of contractor's commitments under this ;lect n 3 clause and will post copies of the notice in conspicuous places available to at tlie wor site where both employees and applicants for training and employment positions'! can se the notice. The notice shall describe the sections 3 preference, shall set Jorth mini urn number and job titles subject to hire, availability of apprenticeship and ttaining positi s, the qualifications for each, and the name and location of the person(s) taking application for each of the positions and the anticipated date the work shall begin,' (4) The Contractor! agrees to include till Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR art 135, and agrees to take appropriate action, as provided in .an applicable provision of t subcontract or in this section 3 clause, upon a finding thaythe subcontractor is in violati of the regulations in 24 CFR Part 135. The contractor/will not subcontract with any su ontractor where the contractor has notice or knowledge that the subcontractor has been fo d in violation of the regulations in 24 CFR Part 13?~ (5) The ,contractor will certify that any vacant e~oyment positions, including training posU'ions, that are filled (I) after the contractor is\selected but before the contract is excicuted, and (2) with persons other than those to whom the regulations of 24 CFR Part 135 ~uire employment opportunities to be directed, were not filled to circumvent the lvntractor's obligations under 24 CFR Part 135. (6) Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts. 12 24. 25. 26 27. 28. 23. The Contractor certifies, to the best of its knowledge and belief, that: (I) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connecti n with the awarding of any Federal contract, the making of any Federal grant, the maid g of any Federal loan, the entering into of any 'cooperative agreement and the extensio , continuation, renewal, amendment, or modific ion of any Federal contract, grant, loan, r cooperative agreement. (2) If any funds ther than Federal appropriated fun have been paid or will be paid to any person for in encing or attempting to influence an officer or employee of any agency, a Member of Co gress, an officer or employee 0 Congress, or an employee of a Member of Congress in connection with this Fede I contract, grant, loan, or cooperative agreement, the dersigned shall complete a d submit Standard Form-LLL, "Disclosure Form to Report L bying" in accordance wi its instructions. The undersigned sh1.ll require that the I guage of this certification be included in the award documents fot, all subawards at II tiers (including subcontracts, sub grants, and contracts under grants, oans, and coop rative agreements) and that all subrecipients shall certify and disclose acc dingly. ;' This certification is a material re esentat(6n of fact upon which reliance was placed when this transaction was made or entered in . Sul)frussion of this certification is a prerequisite for making or entering into this transaction imp seg'by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification )lall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each ch failure. (3) Drul!-Free Workolace , Contractor hereby certifies it wilY' provide a drug-free workplace as defined in 24 CFR Part 24, subpart F and/or follow the requi/ements of CFR 92.350. Emolovrnent Restrictions The Contractor is prohibited from using fund provided herein or personnel employed in the administration of the pro~m for: political act ities; inherently religious activities; lobbying; political patronage; and nytJotism activities. Hatch Act , The Contractor agree~' that no funds provided, nor pe onnel employed under this Agreement, shall be in any way ot to any extent engaged in the con<"'ct of political activities in violation of Chapter 15 of Title V ofthe U.S.C. \ . \ \ Relil!ions Activities \ The Contractor ,agrees that funds provided under this Agre.;ment will not be utilized for inherently relil;{ous activities prohibited by 24 CFR 570.2000), such as worship, religious instruction, oyProselytization. Anti-Discrimination Provision Contractor shall not discriminate against any person in employment or public accommodation because of race, religion, color, creed, gender identity, sex, national origin, sexual orientation, 13 __M_....~~__._,_.__________,...,.__._~~.___'____"______"_.._--"_.~---"-"._-"--_._---"-,-_._.,,_..,---_._-,..--.. mental or physical disability, marital status or age. "Employment" shall include but not be limited to hiring, accepting, registering, classifYing, promoting, or referring to employment. "Public accommodation" shall include but not be limited to providing goods, services, facilities, privileges and advantages to the public .' j 14 EXHIBIT C: CITATIONS FOR THE BASIC ELEMENTS OF THE CONTRACT Provisions 1. National Objective Compliance/Eligibility / ( 2. 3. 4. Scooe of Wark Time of Performance Compensations and Metho? of Payment \ Program Income \ \ Record-Keeping Requirement~ \ \ \ \ 5. 6. 7. Reporting Requirements Public Access to Program Records 9. Grant Closeout Procedures 10. Uniform Administrative and ProiITam Manae:ement Standards 11. Reversion of Assets 8. 12. Real Property 13. Other Program Requirements 14. Termination 15. Compliance with Laws/Regulations 16. Antidiscrimination! Affirmative Action and EEO 17. Financial Management 18. 19. 20. 21. 22. 23. 24. 25. 26. * .. Audits Religious and Political Activities ,/ Budl!et Modifications ( Monitoring Conflict of Interest // / Procurement Methods./ , Bndget / Proiect Schedule/Milestones Environmental Review Federal Reoulations* 570.200(a)(I)+(2), 570.201-570.209, 570.506 570.503 570.503 570.502, 570.513 570.500(a), 570.503ib\(3),570.504 570.502, 570.503(b)(2), 570.506 570.502, 570.507 570.502, 570.508 570.502,570.509 S70.502,570.503(b)(4), 51 0.610 5 '0.502,570.503, 5711.505 570\;02, 570.503(b)(7), 570.505 570.~~~(b)(5)' / 570.60 -603, 570.6<)6- 614 / 570.502, VO.503/ 570.501 570.60 I, 570.'1;02, 570.607 i \ 570.50," 570.\ :570.502, 570.610 \ 570.200m, 570.207 \ 570.502, 570.50~ 570.501(b), \ 570.502(b)(vii), 570.503!b ii n 570.611 570.502 570.503 570.503 570.503!b )/3)/1) OMB Circulars for Non Gov't. Subrecioients A-122, A-21 / / / A-122/1\.-21, A- 133 / i / / A-I22 A-133 \ \ \ \ \ OMB Circulars for Gov't. Subrecioients / / / I A-87/ / I A-87, A-133 A-133 Other Federal Rel!:ulations** 24 CFR Part 85 24 CFR Parts 84 and 85 24 CFR Parts 84 and 85 24 CFR Parts 84 and 85 24 CFR Parts 84 and 85 24 CFR Part 84.43 24 CFR Parts 84 and 85 24 CPR Parts 84.20 and 85.20 and Treasury Cir. 1075 24 CFR Parts 84.26 and 85.26 24 CFR Parts 84 and 85 24 CFR Parts 84 and 85 24 CFR Parts 84.40-48 and 85.36 Unless otherwise noted, citations are from Title 24 of the Code of Federal Regulations (CFR). Part 84 applies to institutions of higher education, hospitals, and other non-profit organizations; Part 85 applies to state, local, and Federally recognized Indian Tribal governments. 15 Reauirements Federal Ree:ulations Other References I. Federal Labor Standards 24 CFR 570.603; 29 CFR Section 110, Housing and - Davis-Bacon Parts I, 3, and 5 Community Development - Copeland Act (Anti-kickback) Act of 1974 (HCDA); - Contract Work Hours and Safety Standards 40 V.S.C. 276a-276a-5; 40 V.S.C. 276c; 40 V.S.c. 327 et sea. 2. Equal Employment Opportunity 24 CFR 570.601-602, 24 CFR 570.607, Executive Orders 11246 and 41 CFR 60 12086,12 V.S.C. 170lu 3. List of Debarred or Ineligible Contractors 24 CFR 570.609, 24 CFR 24 4. Non-Discrimination 24 CFR Part 8, Section 504 of Rehab. Act of 24 CFR 570.601, 1973, Americans with 24 CFR 570.602 Disabilities Act of 1990, Exec. Order 11063 5. Fire SafelY Codes Local 6. Building, Housing, and Zoning Codes; Housing Quality 24 CFR 570.208(b)(1 )(iv) Local Standards and Ib)(2) 7. Lead-Based Paint 24 CFR 570.608, 42 V.S.c. 4821 ef seg. 24CFR35 8. Lump Sum Drawdowns 24 CFR 570.513 9. Environmental/Historic Preservation/N ational 24 CFR 570.503(b)(5)(i), Sec. 104(g), HCDA Environmental Policy Act/Flood Insurance Requirements 24 CFR 570.604, 570.202, - Siting Near Airports and Coastal Barner 24 CFR 58 Resources - Fish and Wildlife Protection Ref. At 24 CFR 58.6 - Flood Plain ~ National Historic Preservation See reference at 24.CFR ~ Noise Abatement & Control 58.5570.605,58.6 - Wetlands - Air Quality - Coastal Zones - Endangered Species - Thermal/Explosive Hazards 42 U.S.C. 4001 ef seg. - Flood Insurance 10. Relocation, Real Property Acquisition, and One-Far-One 24 CFR 570.201 (i), 570.606, Sect. 1 04( d) and Housing Replacement 49 CFR 24, 105(a)(1I) of HCDA, - Unifonn Relocation Act www.hud.gov/relocation - Residential anti-displacement and relocation assistance - One-far-One Replacement 24 CFR 570.606(c)(l) 11. Definition ofColTIoutation of Units of Services 24 CFR 570.503(b)(J) IDIS instructions 12. Section 108 Loan Guarantees 24 CFR 570.700-570.709 Sec. 108 of HCDA 13. Applicable Credits A-87 16 I:J.... Publish 4/24 NOTICE OF BOND SALE Time and Place of Sealed Bids: Bids for the sale of General Obligation Bonds of the City ofIowa City, Iowa, will be received at the office of the Finance Director, in the City of Iowa City, Iowa (the "Issuer") at 1 :00 o'clock P.M., on the l5t day of May, 2007. The bids will then be publicly opened and referred for action to the meeting of the City Council in conformity with the TERMS OF OFFERING. The Bonds: The bonds to be offered are the following: GENERAL OBLIGATION BONDS, Series 2007 A, in the amount of $8,870,000, to be dated May 31,2007 (the "Bonds"). Manner of Bidding: Open bids will not be received. Bids will be received in any of the following methods: . Sealed Bidding: Sealed bids may be submitted and will be received at the office of the Finance Director, Iowa City, Iowa . Electronic Internet Bidding: Electronic internet bids will be received at the office of the Finance Director, Iowa City, Iowa. The bids must be submitted through the P ARITY@ competitive bidding system. . Electronic Facsimile Bidding: Electronic facsimile bids will be received at the office of the Finance Director, Iowa City, Iowa. Electronic facsimile bids will be sealed and treated as sealed bids. Consideration of Bids: After the time for receipt of bids has passed, the close of sealed bids will be announced. Sealed bids will then be publicly opened and announced. Finally, electronic internet bids will be accessed and announced. Sale and Award: The sale and award of the bonds will be held at the Emma J. Harvat Hall, City Hall at a meeting of the City Council on the above date at 7:00 o'clock P.M. Official Statement: The Issuer has issued an Official Statement of information pertaining to the Bonds to be offered, including a statement of the Terms of Offering and an Official Bid Form, which is incorporated by reference as a part of this notice. The Official Statement may be obtained by request addressed to the Finance Director, City Hall, 410 E. Washington Street, Iowa City, Iowa, 52240 - telephone: (319) 356-5053; or the City's Financial Consultant, Public Financial Management, Inc., 2600 Grand Avenue, Suite 214, Des Moines, Iowa, 50312 - telephone: (515) 243-2600. Terms of Offering: All bids shall be in conformity with and the sale shall be in accord with the Terms of Offering as set forth in the Official Statement. Legal Opinion: The bonds will be sold subject to the opinion of Ahlers & Cooney, P.c., Attorneys of Des Moines, Iowa, as to the legality and their opinion will be furnished together with the printed bonds without cost to the purchaser and all bids will be so conditioned. Except to the extent necessary to issue their opinion as to the legality of the bonds, the attorneys will not examine or review or express any opinion with respect to the accuracy or completeness of documents, materials or statements made or furnished in connection with the sale, issuance or marketing of the bonds. Rights Reserved: The right is reserved to reject any or all bids, and to waive any irregularities as deemed to be in the best interests of the public. By order of the City Council of the City ofIowa City, Iowa. Marian K. Karr City Clerk of the City ofIowa City, Iowa Julie Voparil From: Sent: To: Subject: Marian Karr Tuesday, March 27, 2007 11 :07 AM Julie Voparil FW: Notices Importance: High Attachments: Iowa City - Notices re 2007 G.O. Bonds doc ~ Iowa City - Notices re 2007 G.... Here's the notices for the bonds on the April 3 agenda. Because of the Monday meeting we have to publish the hearing on Thursday, April 5, so they'll have to go over early Monday. Notice of Bond sale (last one) gets published no later than Wednesday, April 25. 1 :tI;:1" M.y ,2007 The City Clerk ofIowa City, Iowa, met in the City Hall Iowa City, Iowa, at 1: 00 o'clock ~.M., on the above date, to open sealed bids received, access electronic bids and to refer the sale of the bonds to the best and most favorable bidder for cash, subject to approval by the City Council at 7: 00 o'clock .E....M. on the above date. The following persons were present: Kevin O'Malley, Marian Karr, Jon Burmeister * * * * * * * * -1- This being the time and place for the opening of bids for the sale of$8,870,000 General Obligation Bonds, Series 2007 A, the meeting was opened for the receipt of bids for the bonds. The following actions were taken: I. Sealed bids were filed and listed in the minutes while unopened, as follows: Name & Address of Bidders: None 2. The City Clerk then declared the time for filing of sealed bids to be closed and that the sealed bids be opened. The sealed bids were opened and announced. 3. Electronic bids received were accessed and announced as follows: Name & Address of Bidders: Morgan Keegan & Company, Inc. Memphis, TN UMB Bank, N.A. Kansas City, MO J.P. Securities Inc. New York, NY Stifel Nicolaus & Company, Inc. Minneapolis, MN Commerce Capital Markets Philadelphia, P A Robert W. Baird & Co, Inc. Milwaukee, WI Piper Jaffray Kansas City, MO Griffin, Kubik, Stephens & Thompson, Inc. Chicago, IL RBC Capital Markets St Petersburg, FL Harris N.A. Chicago, IL Davenport & Company LLC Richmond, V A 4. The best bid was determined to be as follows: Name & Address of Bidder: Mor9_n KpP9-n II. r.omp_ny, Tnr of Mpmphis, TN Net Interest Cost: $ 1.933.045 ?1 True Interest Rate: 3.751088 % All bids were then referred to the Council for action in accordance with the Notice of Sale. .2. M-I-2' ~~ M.y 1 ,2007 The City Clerk ofIowa City, Iowa, met in the City Hall Iowa City, Iowa, at 1:00 o'clock -.f...M., on the above date, to open sealed bids received, access electronic bids and to refer the sale of the bonds to the best and most favorable bidder for cash, subject to approval by the City Council at 7: 00 o'clock L.M. on the above date. The following persons were present: Kevin O'Malley, Marian Karr, Jon Burmeister * * * * * * * * -1- This being the time and place for the opening of bids for the sale of$8,870,000 General Obligation Bonds, Series 2007 A, the meeting was opened for the receipt of bids for the bonds. The following actions were taken: I. Sealed bids were filed and listed in the minutes while unopened, as follows: Name & Address of Bidders: None 2. The City Clerk then declared the time for filing of sealed bids to be closed and that the sealed bids be opened. The sealed bids were opened and announced. 3. Electronic bids received were accessed and announced as follows: Name & Address of Bidders: Morgan Keegan & Company, Inc. Memphis, TN VMB Bank, N.A. Kansas City, MO J.P. Securities Inc. New York, NY Stifel Nicolaus & Company, Inc. Minneapolis, MN Commerce Capital Markets Philadelphia, P A Robert W. Baird & Co, Inc. Milwaukee, WI Piper Jafli'ay Kansas City, MO Griffin, Kubik, Stephens & Thompson, Inc. Chicago, IL RBC Capital Markets St Petersburg, FL Harris N.A. Chicago, IL Davenport & Company LLC Richmond, VA 4. The best bid was determined to be as follows: Name & Address of Bidder: Mnr9^n K""9^n JI. r.nmp^ny, Tnr nf M"mp~; s. TN Net Interest Cost: $1.933.045.;>1 True Interest Rate: 3.751088 % All bids were then referred to the Council for action in accordance with the Notice of Sale. -2- May 1 ,2007 The City Council of Iowa City, Iowa, met in Harvat Hall, City Hall, Iowa City, Iowa, at 7: 00 There were present Mayor Wilburn following named Council Members: regular session, in the Emma J. o'clock l.M., on the above date. , in the chair, and the Bailey. Champion. Correia. Elliott, O'Donnell, Vanderhoef, Wilburn Absent: None ******* -3- Council Member Champion introduced the following Resolution entitled "RESOLUTION DIRECTING SALE OF $8,870,000 GENERAL OBLIGATION BONDS, SERIES 2007A", and moved its adoption. Council Member Correia seconded the motion to adopt. The roll was called and the vote was, AY1ES: O'Donnell, Vanderhoef, Wilburn. Bailev. Champion, Correia, Elliott NAYS: None Whereupon, the Mayor declared the following Resolution duly adopted: Resolution No. 07-145 RESOLUTION DIRECTING SALE OF $8,870,000 GENERAL OBLIGATION BONDS, SERIES 2007A WHEREAS, pursuant to notice as required by law, bids have been received at public sale for the bonds described as follows and the best bid received is determined to be the following: $8,870,000 GENERAL OBLIGATION BONDS, SERIES 2007A: Bidder: Morgan K~~gan & Comp~RJ', Inc of Memphi s. TN the terms of the bid being: Purchase Price: $ 8,869,503.75 True Interest Rate: 3.751088 % Net Interest Cost $ 1,933,045.21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1. That the bid for the bonds as above set out is hereby determined to be the best and most favorable bid received and, the bonds are hereby awarded based on the bid. -4- Section 2. That the statement of information for bond bidders and the form of contract for the sale of the bonds are hereby approved and the Mayor and Clerk are authorized to execute the same on behalf of the City. Section 3. That the notice of the sale of the bonds heretofore given and all acts of the Clerk done in furtherance of the sale of the bonds are hereby ratified and approved. PASSED AND APPROVED, this ~ day of May ,2007. Q)1-U ~ Mayor ATTEST: 77~-,~4-') K. ~{A) City erk -5- ------~..__._-----.._----~---~._,-~_._-'--------_.~._-.,-,_...._,._--~ CIG-3 9/91 CERTIFICATE STATE OF IOWA ) ) SS ) COUNTY OF JOHNSON I, the undersigned City Clerk ofIowa City, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy ofthe action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. . _~ J, WITNESS my hand and the seal of said Municipality hereto affixed thiS ":l day of MAv , 2007. ./ ~"'d--.J II. cJ?AA./ City rk, Iowa City, Iowa SEAL MMCGlNLE\531237.1\WPI0714 089 ~ L.1L.. Council Member introduced the following Rcsolution entitled "RESOLUTION DIRECTING SALE OF $8,870,000 GENERAL OBLlGA TION BONDS, SERIES 2007 A", and moved its adoption. Council Member seconded the motion to adopt. The roll was called and the vote was, ) Bidder: NAYS: owing Resolution duly adopted: RESOLUTION DIRE JIN J SALE OF $8,870,000 GENERAL OBLIGA TI BONDS, SERIES 2007A WHEREAS, pursuant to not' e a requircd by law, bids have been received at public sale for the bonds describe as 1'01 ows and the best bid received is determined to be the following: $8,870,000 GE ATION BONDS, SERIES 2007A: of $ % "~W, THEREFORE, BE IT RESOLVED B THE CITY COUNCIL OF THE ClTy.zF~IOWA CITY, IOWA: / Section 1. That the bid for the bonds as above set out is hereby determined to be the best and most favorable bid received and, the bonds are hereby awarded based on the bid. -4- -.,.------.----- - --- --"~---_._._--_."-,-_.._-------_..__."--_._---~._---'---,.. ;\1'\0 ~ ~ Prepared by: Marcia Klingaman, Neigh. Serv., 410 E. Washington St., 52240, 319-356-5237 RESOLUTION NO. 07-146 RESOLUTION APPROVING DISTRIBUTION OF THE "PROGRAM FOR IMPROVING NEIGHBORHOODS" (PIN) GRANT FUNDS. WHEREAS, the City Council allocated $15,000 for Fiscal Year 2008 for the purpose of funding grants to neighborhood associations so that they could make improvements in their neighborhood, and WHEREAS, the Neighborhood Council, a body representing leaders of the neighborhood associations have been responsible for: -developing the criteria and format for the grant application, -establishing a method of evaluating the applications, -reviewing and evaluating the applications, -submitting this request to the City Council for their review, and WHEREAS, the Neighborhood Council will be reviewing the progress of the grant activities throughout the year to ensure appropriate expenditure, and WHEREAS, the Neighborhood Services Coordinator will be responsible for ensuring the adequate completion of the projects and authorizing distribution of funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council has reviewed the applications and recommendation of the Neighborhood Council for the distribution of funds as outlined in Exhibit A and finds the funding of projects shown to be appropriate, so that the commencement of these projects can begin July 1, 2007. 2. The Neighborhood Services Coordinator is authorized to administer the funds by confirming completion of the improvements and approving disbursement of funds. Passed and approved this 1st day of Mav , 20...1l1..-. C?~ ,J~ MAYOR - / , ATTEST:71~:,/~,~) ~ ~A) CITY ERK Resolution No. Page 2 n7-1~h It was moved by Champion and seconded by adopted, and upon roll call there were: Vanderhoef the Resolution be AYES: NAYS: x x x x x x x ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn (Exhibit A) PROGRAM FOR IMPROVING NEIGHBORHOODS FISCAL YEAR 2008 REQUESTSjRECOMMENDED FUNDING LEVELS Original Request Recommended WETHERBY FRIENDS AND NEIGHBORS Wetherby Park Benches $2675 withdrawn GRANT WOOD NEIGHBORHOOD ASSOCIATION Harvest Party and Movies at Fair Meadows Park $750 $700 LONGFELLOW NEIGHBORHOOD ASSOCIATION Safety Handrails for the Neighborhood $2000 withdrawn NORTHSIDE NEIGHBORHOOD ASSOCIATION Development of a Master Plan for North Market Square $5000 $4400 GOOSETOWN NEIGHBORHOOD ASSOCIATION Development of a Plan for Historic Lighting in Goosetown $4000 $1750 WETHERBY FRIENDS AND NEIGHBORS Wetherby Splash Pad $5000 $3200 GLENDALF/MORNINGSIDE NEIGHBORHOOD ASSOCIATION Glendale Park Improvements $3000 $1200 WASHINGTON HILLS NEIGHBORHOOD ASSOCIATION Bench Project $3445 $1350 PENINSULA AREA NEIGHBORHOOD Peninsula Playground Project $5000 $2400 TOTAL $30,870 $15,000 neighbor/res/PIN2008.doc I ~ i !~~~'t "\;;..... "IIIII~ .......~ 13 CITY OF IOWA CITY MEMORANDUM Date: April 26, 2007 To: Iowa City City Council From: Neighborhood Council of Iowa City Re: FY2008 Program for Improving Neighborhood (PIN) Grant Recommendations Thc Neighborhood Council of Iowa City (NCIC) has recently reviewed the FY2008 grant applications presented by various neighborhood associations ji)r funding through the Program for Improving Neighborhoods (PIN) Grant program. This is the thirteenth year the City has made funding available to neighborhood associations to make improvements in their neighborhoods. This year $15,000 was appropriated for funding the Program for Improving Neighborhoods. The Neighborhood Council developed the program guidelines, the ranking criteria, and process for evaluating the applications when the program began in 1995. They revisited these program details in 2002 and clarified the use of PIN funds on private property, for school district playgrounds and for programs that are extensions of existing City services such a spring brush cleanup and couch disposal. This year, nine grant applications from eight neighborhood associations totaling $30,870 were reviewed. The Neighborhood Council reviewed the applications, clarified details and negotiated funding levels. The following is a list of all grant requests, the amount initially requested and the amount being recommended for funding. Two applications were voluntarily withdrawn as a result of the limited funding. A resolution approving this recommendation and authorizing expenditure of these funds will be considered at your May 1, 2007 meeting. Requested Recommended WETHERBY FRIENDS AND NEIGHBORS Wetherby Park Benches $2675 withdrawn GRANT WOOD NEIGHBORHOOD ASSOCIATION Harvcst Party and Movies at Fair Meadows Park $750 $700 LONGFELLOW NEIGHBORHOOD ASSOCIATION Safety Handrails for the Neighborhood $2000 withdrawn NORTHSIDE NEIGHBORHOOD ASSOCIATION Development of a Master Plan for North Market Square $5000 $4400 GOOSETOWN NEIGHBORHOOD ASSOCIATION Development of a Plan for Historic Lighting in Goosetown $4000 $1750 WETHERBY FRIENDS AND NEIGHBORS Wetherby Splash Pad $5000 $3200 -'-'-'--'--~----'-'--'-------"-""---'-'--------"---'----_.,~_._-_.._"---_.._--------_..._._....."'------"--._-- "'...-.-------.--.-.-- -- ---_._------~ GLENDALE/MORNINGSIDE NEIGHBORHOOD ASSOCIATION Glendale Park Improvements $3000 $1200 WASHINGTON HILLS NEIGHBORHOOD ASSOCIATION Bench Proj ect $3445 $1350 PENINSULA AREA NEIGHBORHOOD Peninsula Playground Project $5000 $2400 Total $30,870 $15,000 Attached are the applications that have been recommended for funding. The neighborhood association's representatives will provide a brief presentation of the recommended 2008 Program for Improving Neighborhoods (PIN) Grants at your May 1 City Council meeting. We look forward 10 discussing the 2008 PIN Grant applications with you then. __._~_____~__..__.__.____.~____._,..._.___._~..._____M"__ - 1 ~ ! ~~W~'I: "'--"'.:.. ~IIII'~ ...... - CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: "Harvest Party" & "Movie at Fair Meadows Park" Grant Wood Name/Address/Phone Numbers of Contact Per- Location of Proposed Project: sons: New Gym At Grant Wood/Fair Meadows Park Chris Harms, 2503 Aster Ave, IC 52240 Location is: Public property X -- H-337-3863 W 335-1818 Private property - School District property X -- Amount of Funds Requested: Time Period of Proposed Project: $ 750.00 From: Julv/ Aua movie/ H. Party late Sept orOcl. To: (1 daveach) A. Describe the project; why is it needed and what are it's goals: Get neighbors to interact with each other to form bonds within their neighborhoods to help prevent crime and to feel comfortable if there is an emergency they can get help. To have children in the neighborhood connect so that they can have other children to play with and the parents will know where their children are. To also make the Grant Wood area a place that others in the community will look upon as a good place to live. There are many low income families that don't have the money to go out to watch a movie at the theater and the Harvest Party will be an event that will have food, play games, dress up in costumes, and have fun. Once we get the parents to bring their kids and realize that we are an organization who wants to better our neighborhood then we will have more involvement in our association. Add additional pages if necessary. B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) Our 1 ,( event-We will be using the money to show a movie at Fair Meadows (if it rains it would be held in the Grant Wood gym or rescheduled) on an afternoon/evening in July or August. It will cost $200 for a permit. We would offer refreshments. Our 20d event- "Harvest Party" in October (around Halloween)with food, games, prizes, candy, costumes, police officers, fire truck, on an afternoon/evening for all of the 960 households in the Grant Wood Neighborhood Assoc area. Add additional pages if necessary. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volun- Cash Antici- Com- teer pated mitted 1.Grant Wood Neighborhood Assoc x x 0 x 2.Grant Wood Area Businesses 0 x xx 0 3.Grant Wood Teachers x 0 x 0 4.Grant Wood PTO x 0 x 0 5.City High School Silver Cord x 0 x 0 6.10,000 hours X 0 X 0 8age 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighborhood input into this funding request and summarize results: Our association meets the third Thursday of the month and one of our agenda items, which was put in the newsletter (we send out between 911 & 160 newsletters), was to apply for a PIN grant and at the meeting this was discussed and approved. We had a very positive response to our last "Harvest Party" with between 400-500 people participating in the event with volunteers from the GW Neighborhood Association Add additional pages if necessary. E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes, we realize that our neighborhood has many low income families and elderly people. Most can not afford to take their children to the theatre so movie night, with refreshments, will give them a fun event to come to. Also, the "Harvest Party" gave these children a chance to have food, play games, talk to a police officer and fireman. We are hoping to give these youth a place to feel comfortable and we are hoping that we can, in the future, establish more events at the new gym such as "free play" for kids to come and have activities to do instead of roaming the streets and possibly getting into trouble. We have discussed ways for the elderly to be able to meet each other so they don't feel so isolated and have friends in the neighborhood to do things with such as play cards, go out to eat, just visit, etc. Add additional pages if necessary. F. Could the project occur without PIN funding? We don't feel that we can get enough in donations this year to hold these events. We went to many businesses last fall to help sponsor the "Harvest Party" and we had a tough time getting donations because of all the other groups wanting donations for their activities. Add additional pages if necessary. G. Could the project operate with less funding? Yes, we could possibly operate on less but we had such a great turnout last year for the Harvest party that we feel we will need to spend much more this year on food and games, prizes etc. We did not expect to have as many people as we did last year. We are hoping to get some donations but we struggled last year up until the day of the event trying to have enough food, etc to make this a party possible Several of us on the committee spent our own funds and did not ask for any reimbursement. Yes, Movie night in the park will require an approx $200 license to show the movie outside. We would just not be able to provide refreshments. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. EquipmenVSupplies $100.00 $ J. Project Materials K. Professional Services L. Contracted Improvements M. Other Costs(List) $200 license movie Food/candy 400.00 Prizes 50.00 TOTAL5 $ $ $ neighbor\pinfund.app * ADD ADDmONAL PAGES TO PROVIDE DETAILS OF BUDGET , I" j !:~~W~'t~ ~~ -j'~~ --.. ... ~ (:11', (li Ii. )1.\',\ C . 'I PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: ,~", ""t /. .",,' V, d' /11< :,-t',' r /,: IV ,-j-;,r- !..,v'"( u, '/;~ '11." ,_I' /VNI-'-, fYttJ,K..;..( J..:-{Ctt.:.rf..... i' Nam elAddress/Phone Num bers of Contact Per- sons:" ~l".""</ Ur.]h+ 'Jl,,~lr~Po.'t,-- ",1-" L"'d '5-1. ":] ~ ,,,./,. 'rI ~'" '7",-, . ~<f'.-r:-lO.'"vf,- r4bt2y~ ,.J.-iJ'-'IIt'. c!~,~'''''''J;,-l-Y.> (~.v_A c'.J' {JI'tJ ,'S-; 'loP/'! 3" 3s'l-'r'f!;' Y ;." ,.)/>1 /C, /Cl '~Ol SI,( p, M1Q'~;;t ofF~~Js"R~q~e~\~ $ '>~ I),,;;. Name of Neighborhood Association: , it<.;~/{i ~{,( c /lI( (,,Ii t, !.'~ In ,c"~~' ;; ~ ~ (,::, r,...!-{ I.tyv J -' Location of Proposed Project: x: Location is: Public property _ Private property _ School District property ~ Time Period of Proposed Project From'. /vI,,{-/1a'1 J U)l'To: /v1"I./V!Yl.../,/f 1- d DJ- A Describe the project; why is it needed and what are it's goals: 5u ,df-ph,l f"J'..I Add additional pages ifnecessary. B. General List and Description of Acti\ities with estim ated tim e line:(please indicate ifthis project will or could be phas ed over anum ber of }ears) 5'l ( L'~ 1ft.. (t"l e 1 rt.-- 0"> Add additional pages ifnecessary. C. List the names of potential resources (neighborhood and other) thatwill be utilized in this project: .V'""hd/Lc /h"it, fodl1rcJ ,;(5;;()~lc-fIr'V 1. . I ~', P 1 2. HUiA ~'-' !v1l;..h_iA- 5dll"'l r T. 0 },,,-~ 14/JI"1" 1'. ~ {ay-..~:, t--/-ee 3. 4. 5. 6. Type Statu s Volun- Cash Antici. Com- teer paled m itted 0' 0 0 g' g' 0'" 0 (d/ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 , ~_,_~,_,~____.~,____",_,__'_'_"___.__"________"___'__.._____~_____.___~_____________._m..___. ____.__.._..___________.__.________________ Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solidt neighborhood input into this funding request and summ ari2e res ults : Su lC Ha <--t, ( .l pc '/.) Add additional pages if necessary E. Does this project benefit low-income, elderly, yvulh or other disadvantaged youth? If yes , please explain. " H4 <--(1..d 5e. i 'Per.:> Add additional pages if necessary F Could the project occur without PIN funding? ~ l\ 1-/(;. c1-'L/. .t pt<.r-.:, .) L <. Add additional pages if necessary G. Could the project operate with less funding? 5-1...<' lC Hr. t"'-'- ,t p' r.5 Add additional pages if necessary EXPENSE CATEGORY PIN ruNDS OTHER FUNDS LIST SOURCE OFOTHER FUNDS I. EquipmenUSupplies $ $ J. Project Matena Is K. Professional SelVices !:" ttJ () l'). ;......S" () 11,;-/:. (.. ,Iv{.~ iVo-- f/c'1 ti !~t"lr,t L. Contracted Improvements (1::,......"",,, I I-/-(t! JV' R'-f{~::' I M. Other Costs(List) R:<.Alv..fli"" !J'F' TnTAIC; <I: <I: <I: Name of Project: Development of a Master Plan for Market Square Name of Neighborhood Association: Northside Neighborhood Association Name/AddressfPhone Numbers of Contact Persons: J udi th Pascoe 317 Fairchild St. Iowa City, IA 52245 (3 19) 354-8768 judith-pascoe@uiowa.edu Michael Wright 225 Lucas St. Iowa City, IA 52245 (3] 9) 358-9344 mwmk@mchsi.com Location of Proposed Project: Market Square Location is: Public Property X Private Property School Property X Amount of Funds Requested: $5,000 Time Period of Proposed Project: Mid-May 2007 to mid-November 2007 A. Describe the project; why it is needed and what are its goals: North Market Square, one of the oldest parks in the city, has a storied history as the market hub for the Bohemian community which originally populated the area We would like to come up with a master plan for the park which would lead to improvements that would maximize its potential as a meeting place and recreational destination for the diverse population that inhabits the Northside neighborhood today. Our goal is to make the park more inviting to children, senior citizens, college students, the disabled, walkers, and bicylists. 2 B. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). Working in conjunction with the professional landscaping firm of Shoemaker & Haaland, we plan to carry out a series of community meetings that will allow all stake-holders in the park's future to voice opinions about potential improvements and to imagine ways in which the park can be made more user-friendly and inviting. Participants will include residents of both the Northside and adjacent areas, as well as students and teachers associated with Horace Mann Elementary School and the Preucil School of Music. Iowa City School District officials have deemed that the amphitheatre on Horace Mann school property continguous to the park is unsafe. Therefore, we would like to have the school property included in the master plan. Horace Mann will contribute to the cost of the master plan (estimated at $7,250) and, eventually, to the cost of the razing and re- landscaping of the amphitheatre. The school's Playground Committee has already begun raising money for improvements to the school property, and their efforts will be greatly enhanced by a professional master plan, which will make it easier to attract contributions from corporations North Market Square and Horace Mann School are inextricably interconnected The school uses park property for PE. classes, and the neighborhood association uses the school building for meetings and activities. Working together, the Northside Neighborhood Association and the Horace Mann Playground Committee will be able to bring about mutually beneficial park and school improvements. The Northside Neighborhood Association hopes to emulate the sequence of events that led to the highly successful rehabilitation of Benton-Hill Park and of Brookland Park Timeline: Mid-May through June 2007 Continue to research the park's history so as to better understand how the park has been used in the past. Continue ongoing discussions about plans for the park Hold a series of well-advertised meetings so that all park users will be able to participate in the planning process. Retain the firm of Shoemaker & Haaland to develop the Master Plan. July through approximately November 2007 The firm of Shoemaker & Haaland will carry out site analysis and base mapping of Market Square. In conjunction with the Northside Neighborhood Assocation and Horace Mann School, the firm will hold a public visioning workshop, during which recreational needs will be assessed 3 Using input from public meetings and observed site opportunities, Shoemaker & Haaland will create a list of project goals that will be used to guide project design decisions, and will submit this park development program to the neighborhood and the City for approval Shoemaker & Haaland will hold a second public visioning workshop to discuss the park development program; to discuss safety, parking, and access issues, and to present a preliminary design concept Shoemaker & Haaland will develop a final park masterplan, submit a preliminary concept and opinion of construction costs to the City for approval, develop drawings and sketches, and present the final park masterplan to the neighborhood. The firm will make any required changes to the master plan and submit it to the City for approval Shoemaker & Halland estimate that they can complete their part of the project (which is more fully described in the letter attached to this application) in two months The overall project should not take more than six months to complete. Therefore, it would not be phased over a number of years. Describe the process used to solicit neighborhood input into this funding request and summarize results: Plans for North Market Square and for the PIN grant master plan proposal were discussed at three Northside Neighborhood Association Meetings. The plans were further broadcast in the Northside Neighborhood Association newsletter. The Horace Mann amphitheatre part of the project was discussed at several PTO. meetings and has been the focus of ongoing work by the Horace Mann Playground Committee. E. Does this process benefit low-income, elderly, youth or other disadvantaged youth? The Northside neighborhood includes a significant amount of lower-priced housing, and so provide homes for many people of modest income, as well as for the many cash- strapped college students who inhabit the large number of rental properties in this part of town. Due to the proximity of Shelter House, North Market Square serves as the chief outdoor recreational area for the city's homeless children. Horace Mann School is one of three elementary schools in the Iowa City Community School District (the other two are Twayne and Grant Wood) that serve the largest percentage of the city's poor children (45% of the children at Horace Mann are eligible for free or reduced price lunches). F. Could the project occur without PIN funding? It is highly unlikely that this project would occur without PIN funding. 4 G. Could the project operate with less funding? The project could not operate with less funding orbe phased over a number of years as the cost is a single fee to complete this single project The total cost of the Master Plan is $7,250 (see attached letter from Shoemaker & Haaland). The Parks and Recreation department has expressed a willingness to contribute to the total cost of the master plan project, and so has the Horace Mann Playground Committee. The project will not be able to get off the ground, however, without the acquisition of substantial PIN grant funding. Shoemaker J.. Haaland !'n'!l/neerl1'l!l~~~.~ February 16,2007 Mr. Terry Trueblood and Northside Neighborhood Association 410 East Washington Street Iowa City, Iowa 52240 Re: Park Masterplan Proposal Northside Market Street Park Dear Terry: Thank you for the opportunity to assist you and the Northside Neighborhood in the development of a Park Masterplan. The proposed scope of work is based on a design process of working with the City, Horace Mann Elementary School, ICSSD Representatives and the Northside Neighborhood Association. The Park Masterplan will be the product of a 'visioning process' we will undertake in partnership with the City, Horace Mann Representatives and Neighborhood residents and any other stakeholders the group may identifY. Based on early research we know this park is similar to College Green Park for being the oldest platted park in Iowa City (1834). We know that the park did indeed offer a venue to Iowa City Citizens to sell their fresh produce in years gone by. We also are aware that the Horace Mann Elementary School property allows children to freely use both green spaces. The approximate size of the park is 1.20 acres. The following is our scope of services for the project: Scope of Services: 1. Site Analvsis and Base Mann in\!. a. Obtain available mapping from the City of Iowa City for Masterplan Base Map. b. Evaluate the existing site features and history. c. Evaluate the impact of the surrounding neighborhood, school, circulation patterns, and other area recreation facilities. d. Photo document pertinent site features. e. Inspect site to locate unique site features that are not located on city mapping. f. Develop an electronic base map drawing of the site for use in the design process. g. Document fmdings for integration into the design. Mr. Terry Trueblood Northside Neighborhood Association February 16,2007 Page 2 2. Public Visioninl! Workshon #1 Recreation Needs Assessment a. Present mapping showing park boundaries and existing features site drawing. b. Organize a public meeting and guide participants through a 'visioning' design process. c. General discussion of recreation needs and trends. d. Determine public priority-recreation needs (neighborhood and recreation user groups). e. Document summary of public meeting for future use. r. Schedule next meeting. 3. Park Develonment Prol!ram a. Utilizing input from public meetings, City Staff, and observed site opportunities, put together a park development program (listing of project goals) that will be used to guide project design decisions. Submit the park development program to the Neighborhood and the City for approval. 4. Public Visioninl! Workshon #2 Recreation Develonment Prol!ram (Concent) a. Discuss park development program (goals). b. Discuss park features and other existing conditions impacting park design. c. Discuss safety, parking and access issues. d. Present preliminary design concept. e. Discuss budget and schedules. f. Schedule next meeting. 5. Develon Final nark Mastemlan Concent a. Synthesize data and public input to develop a fmal park masterplan. b. Determine preliminary opinion of construction costs. c. Submit preliminary concept and opinion of construction costs to City for approval. d. Develop drawings and sketches for public meeting. 6. Present Final Park Mastemlan to Neil!hborhood a. Organize and lead a public meeting to present the Park Masterplan Concept, opinion of construction costs, and general project implementation sequence. b. Develop drawings and sketches for public meeting presentation. 7. Develon Final Park Mastemlan Drawinl! a. Make required changes to finalize park Masterplan, and submit to City for approval. b. Provide 11 x 17 color copies (10 copies). c. Refine opinion of construction costs. P07-09 -~--~"-------._----'"~._--_._-"'-~--~.__._._-_._---_..------...-.----..------.-.,.----.-- -- -..-....-.-.-----.-. Mr. Terry Trueblood Northside Neighborhood Association February 16,2007 Page 3 Compensation: I. Site Analysis and Base Map Development..................... ........................1,500 2. Public Workshop #1 - Recreation Needs Assessment ......... ....................... .550 3. Park Development Program.. ....... ......... ........................... ................. ..800 4. Public Workshop #2 ~ Recreation Development Program and Concept........... .600 5. Develop Final Park Masterplan Concept......... ......... ............... ..............2,200 6. Public Workshop #3 - Present Final Park Masterplan .., ..............................600 7. Develop Final Park Masterplan Drawing... ......... ................................... ..800 Subtotal ..... ...7,050 Estimated Reimbursable Expenses..... .200 Total............7,250 Time of Performance: We can begin work on your project within one week of authorization to proceed. The entire process from site analysis to final presentation of a Park Masterplan will take approximately 2 months to complete, depending on the availability of the groups to meet and provided we lose this snow cover. We look forward to working with you on this project. Thank you for the opportunity to assist with this work. Please review and return one signed copy for our files. We will perform these services in conformance with the City's standard agreement provisions utilized on recent past projects. Please sign below if you wish to authorize us to commence work. Sincerely, SHOEMAKER & HAALAND Steven F. Laughlin, P.E. Vice President Enclosure (I ) Proposal accepted for City of Iowa City on this _ day of ,2007, By: Signature and Title P07-09 ,~ 1 -l:io - - ..:I... ~~W~~ ~:. "=I~ CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Development of a Plan for Historic Lighting in Goosetown Name of Neighborhood Association: Goosetown Name/Address/Phone Numbers of Contact Per- sons: Marybeth Slonneger 1109 Davenport St, IC, 52245 354-8700 Location of Proposed Project: Location is: Public property _X_ Private property _ School District property _ Amount of Funds Requested: Time Period of Proposed Project: $4.000 From: Sprinq 07 To: Fall 07 A. Describe the project; why is it needed and what are it's goals: (Please see attached sheet for description, photos of other installations & examples of lighting fixtures from various companies) Add additional pages if necessary. B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) The identification of an engineering consultant to do a feasibility study for 19th century-style streetlamps at key intersections will proceed immediately. A determination will be made if decorative lighting can be installed at these locations with regard to: adequate light, potential glare, additional wiring, etc. Work will begin in mid-May then the lighting engineer will submit the first draft of the report for comments from the City, followed by the corrected final report. Should City Council decide to fund an annual "Street Light Replacement Program" over several years, a fund-raiser would be initiated by the neighborhood to obtain funds to purchase native-to-Iowa, purple coneflowers and to participate in planting them around the bases of the lampposts throughout Goosetown. Add additional pages if necessary. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volun- Cash Antici- Com- teer pated mitted 1. Fund-raiser in neighborhood for buying plants 2. Planting Committee of Volunteers from Neighborhood 3. X $400 X X Q x Q Q Q Q x Q 4. Q Q Q Q 5. 4l. 4l. 4l. 4l. 6. Q Q Q Q Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighborhood input into this funding request and summarize results: The project was first discussed at a neighborhood potluck in the Fall of 2005. If the PIN Grant were awarded and City Council were to approve funding, a neighborhood-wide mailing would be sent out to raise funds to purchase heritage purple coneflowers to enhance the street lamps. Neighborhood volunteers will have the opportunity to sign up to volunteer over several years on a planting committee Add additional pages if necessary. E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please explain. Elderly and youth will benefit from more light and an attractive ambiance in the neighborhood. Add additional pages if necessary. F. Could the project occur without PIN funding? No Add additional pages if necessary. G. Could the project operate with less funding? No Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies J. Project Materials $400 Neighborhood donations for plants K. Professional Services $4,000 L. Contracted Improvements M. Other Costs(List) 1$ I $ 1$ I J TOTALS * ADD ADDmONAL PAGES TO PROVIDE DETAILS OF BUDGET neighbor\pinfund.app A. Describe the proj ect, needs, goals: Aims: Goosetown is unique. It is the oldest continuing neighborhood of vernacular architecture in the city, with many cottages that date from the pre- to Civil War period. The location of the neighborhood on the upper east side has somewhat protected it from development. One of the ways the neighborhood association sought to identify that heritage was to design the set of goose plaques that are now a cherished part of our identity. Another way to enhance our neighborhood would be to install a set of 26 19th century-style streetlamps that will evoke a bygone era for those within and passing through our neighborhood. Benefits of the project: 1) most importantly, the streetlamps will serve as visible reminders of Goosetown's 150 year history, thus paving the way for possible conservation status (a historic preservation goal) at a later date and further involvement of homeowners in preservation; 2) the dim lighting of streets during warm weather leaf-cover will be brightened for those on foot or bicycle, and thus increase the safety of people traversing the neighborhood in the evening; 3) the project will be let out for bids for a feasibility study that will answer questions of wiring, glare, adequate light, etc. The neighborhood will then approach the City Council to request funding for a multi-year program to replace existing street lights or install new ones, hopefully starting in Fiscal Year 2009 (July 2008). If the replacement program is funded, neighborhood volunteers will gather to plant the clumps of purple coneflowers that they have purchased as part of a Goosetown fundrasiser. Purchasing and planting heritage coneflowers will contribute to the aesthetics of the streets cape and, ultimately, to the beauty and ecology of the city; 4) the project might serve as a pilot program for other neighborhoods in the city, as did our bronze markers-{)ther historic neighborhood may like the look of the lamps and plantings and initiate their own programs, further enhancing the city; 5) by using plants that are native to Iowa and have low maintenance, we will be reducing the raw appearance of the lampposts as well as encouraging a "green"feel to the city; 6) neighbors sharing the work of planting will help to promote a greater sense of community within Goosetown, building on the identity of the bronze plaques. Method: Marybeth Slonneger offers her services as the contact/spokesperson for the project. If the PIN Grant is awarded to Goosetown, a feasibility study will be undertaken by a designated engineering firm from the three that have submitted bids. Their study would finalize in May, when the results are presented to the City Council. Marybeth and Carl Klaus will oversee neighborhood mailings to keep neighbors informed of the ongoing project and to raise funds for the flowers; a special day will be scheduled for neighbors to plant the coneflowers as the streetlamps are installed. Doug Bottoroff of Shive-Hattery has submitted a feasibility study bid of $7,500 (the bid is higher than originally quoted because of hours factored in to meet with neighborhood, no longer a necessity); Rick A. Lewis of Heery-HLM Design has a formal proposal of work summary for $3,900; Kim Hubby of the Howard R. Green engineering firm has given us a phone bid of $3,500 for the feasibility study. As more of our cottages revert back to family-owned homes, we seek the cohesion, identity and beauty of our neighborhood. Antique-style lighting will add a special distinction to this historic neighborhood. :;OOSETOWN (JEE~ E PLAQUES r IOWA CIT' 'S ART-IN-Tf E-NEIGHBO HOOD PROJ 'CL JUNE 27 2004 ~ 0 " C/O E ~ oJ) " " 0 '" C '0 u > " 0 ::l 0 " " Ci .J V U ct: Bloomington SEll SW/2 NE/3 NE/4 NE/5 pavenport NE/2 SE/3 NW/4 NE/5 NWIl airchild SE/3 SW/4 SW/5 SEll NW/2 ':hurch X SE/5 *NW 11 NE/2 SW/3 no goose plaq e put lam p is dc- Ireable) Ronalds NW/5 SWIl *NW/2 l3rown SWII S1O/2 SW/3 Numpe s/Direction refer to th 5 patterns of he bronze gee plaques, alor g with the corn er where it wa mounted I =newsletter pair =single =mother.u. =talking pair 5=gaggle of geese Marybeth Slon leger 3 DORCHESTER@ SERIES .. , \ $, ",t ,\ i ~ ',~ f ~ \~ .. "::)'\' .. , lC" l Y Early era street lamps adorned urban areas durtng the late eighteen hundreds. Th~ was a time when Victortan style and elegance were matched with the soft glow of gas lamps. However, at the turn of the century the trend was to utilize more Intense elecllic powered lamps. The impact was that luminaire styles changed from the graceful lines of gas lanterns to non-decoralive utilitartan fixtures at higher mounting heights and greater spacings. ... The Dorchester Sertes lumlnalre turns back time to capture the essence of the Vletortan style gaslight while incorporating the most efficient technology available tOday. U&-156 111)3 T 3.7m (12') 1067mrn 1- Dorchester luminalre on a Chesapeake decorative cast Iron post 3.7m (12') Twin Dorchester luminaires on a I'tllladelphla crossarm and HamDton de<:orative aluminum post T Typical Configurations DORCHESTER@ 3 3.7m (12'1 Dorchester luminaire on a Aymouth decorative aluminum post I 3.7m (12') 1067mm (42") ~ Dorchester lumlnalre on a Burtington decorative aluminum post SERIES HOLOPHANEe LIghting Sol~tlons of Iowa T -' 02/20/20070753 PM , 1i1ho j!t~;i1'l /'/!d~/ yr.. . - I '/ !tifr1ry 'i<< / Jt:Ic ,,: t} t} /k (pi,'lP '7 dlt1'V; tt~! Vi ~ I ~AS PDF' ....J PROVIDlNC~~t;i11~ '_.~ Sitescaps 1630Bp. 1630C5 -1630CH SITE. ROADWAY. AREA LIGHTING Y.? r/ til /1 f'5 (11/t /dsf 1m"}",;, 'f /)) I'I/~ I ?'iW4 ( 7i .IN P .)7 /.ry -) Please click here to see a lamer imaae. fill .[':>'ftt. I 12.' Ie - Ion 1'/ -4 / /j-t , ~:JI //(;,,/ 'IJ,,/"dc . (ii/IJ~ I lii)l ~ . r~, d/i.",)1. I IV) .lie, b,;) I! ;" /J1~' VN J t- WI Jt i-___,,~ .-/=:='~=\ '~' ~' ,"'/,/., ','" ,i"i, /... .".<Q'..../ 1:: i~ 'lA" i~--~ 1630BP H.50" W. 17 1/2" FITTER-3"I.D. Finish shown- Black (BLK) I ;;) / it FEATURES SOURCES: (factory installed, pre wired and tested) . INC.-(incandescent) 250 watt max. MV-(mercury vapor) 50-75- 100-175-250 watt. S-(high pressure sodium) 35- 50-70-100-150 watt. MH-(metal halide) 70-100- 175 walt. FINISHES: All Hanover Lantern finishes available, 9il<.Is here for selection. GLOBES: CP-Clear polycarbonate, UV stabilized. VOLTAGES: 120-208-240-277-QUAD (contact factory for availability) REFRACTORS: No. 81-6" borosilicate glass, - type V distribution. No. 82-6" borosilicate glass, type 111 distribution. No. 83-8" borosilicate glass, type V distribution. No. 84-8" borosilicate glass, type II distribution. PHOTO CONTROL: (optional) factory installed. No. 10-120 volt only. No. 11-208 to 277 volt. (Must be installed in post only). 7 .. 5 '0,' r,-,' dcer (';hl E/d. ,.1/:5r) :L'I/ltCJ' n.//' Vi ./. . J (~~- j1/!Je. <11St /VI,,:tl.S '1' ft.. IL' . http://www.lsiowa.com/ Page 1 of 3 q..Qnover Lantern .outdoor Lighting Company - Providence Exterior Fixtures Series \java bigjava/MultiZoneBean t1f g u E 2 .g, c: 5kl(~(!!; !;5ftt}r1y'lfIVn. (fftv~ If fJt;,&u-w@ ,,__~v / -- g56'-~ 28 -5332-- 02/20/200707:46 PM !- J 1640FSM 1640 Ii ghti ngforum _com Hanover Providence Series 1640 Outdoor Post Lantern - Starting at $631.58 14 1/4" wide x 351/2" tall cast aluminum exterior post lantern (shown in black with gloss white dome) with clear glass and gloss white painted or spun copper dome available in antique brass (ABS) , antique copper (ACP), almond (ALM), architectural bronze (ARB), antique red (ARD), antique silver (ASI), black (BLK), brown (BRN), dark bronze (DBZ), forest green (FGN), granite (GRA) , ironstone (IRN), landscape brown (LBR), lawn green (LGN), rustic bronze (RBZ), shadow blue (SBL), shadow burgundy (SBU), shadow green (SGN), shadow rust (SRT), verde bronze (VBZ), verde copper (VCP), verde (VGN), vintage copper (VTC), weathered bronze (WBZ) and white (WHT). Unit comes standard with polished brass chimney holder with frosted chimney and uses 150wt standard bulb. Each Hanover unit is made to order in the USA. Please allow 4-5 weeks for delivery. Optional post not included. Only: 1 Finish Colors Forest Green .-, . . http://www.lightingforum.com/hanover/hanover_providence_index.htm Page 1 of 3 1 ~ 1 !~W~-.: "'\;;.... "'IID'~ ..,..~ CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Neighborhood Association: Wetherby Friends & Neighbors Location of Proposed Project: Name of Project: Wetherby Splash Pad Name/Address/Phone Numbers of Contact Per- sons: Beth Koppes 1528 California Ave 3193541335 Amount of Funds Requested: Location is: Public property Private property School District property Time Period of Proposed Project: $ 5000 From: 7/07 To: 7/09 x -- A. Describe the project; why is it needed and what are it's goals: To put a splash pad at Wetherby Park. Our main goal is to provide an amenity to the south side of town. This type of project has been completed successfully in similar neighborhoods in the Cedar Rapids area. The splash pads were funded with CDBG money at first, and now they are being put into other parks as a capital improvement project. Mercer Park and the Robert A. Lee Recreation centers are both great amenities to Iowa City, but we would like to see more amenities like this splash pad put into neighborhoods. The splash pads do not need to have lifeguards, they shut off when vandalism/lightning is detected. . Add additional pages if necessary. B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) The CDBG funds require that all money be spent within 2 years. Our goal is to start a fund raising campaign with the hope of installing a splash pad in Summer 2009. Add additional pages if necessary. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volun- Cash teer 1.Grant Wood Neighborhood Association x I:!l 2'wetherby Neighborhood Association x I:!l 3.Parks & Recreation x x 4.CDBG Funds I:!l X 5.0ther I:!l x 6. I:!l I:!l Antici- Com- pated mitted I:!l x I:!l x x I:!l x 41 x I:!l I:!l I:!l Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighborhood input into this funding request and summarize results: We have had multiple steering committee meetings, and have attended the Grant Wood Neighborhood meeting. Add additional pages if necessary. E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please explain. This project will definitely benefit low-income/disadvantaged youth. There are many low-income families in our neighborhoods that would clearly benefit from such an amenity. Add additional pages if necessary. F. Could the project occur without PIN funding? Maybe, it is already going to be really hard to raise the additional dollars. Add additional pages if necessary. G. Could the project operate with less funding? Yes, by reducing the size of the splash pad. The lowest dollar figure we feel is feasible is a $120,000 taking into account the number of youth that live in our neighborhood. We feel if we reduced the size any further, it would not be large enough. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. EquipmenVSupplies $5000 $100000 CDBG, businesses, etc J. Project Materials 30000 K. Professional Services 20000 L. Contracted Improvements 43000 M. Other Costs(List) TOTALS $5000 $193000 $198000 * ADD ADDmONAL PAGES TO PROVIDE DETAILS OF BUDGET ~ ~ill.DI"lop@ ...........-.. P pod 1I ( t S L L C 1430-8 George Rd. Ashland, OH 44805 Phone-419.207.1229 Toll Free-800.343.6063 Fax-419.207.8902 www.rain-drop.com QUOTATION DATE, January 22, 2007 PURCHASER: City oflowa City ADDRESS: 1528 California Ave Iowa City IA 52240 PHONE: (319) 541-4610 FAX: A TTN: Beth Koppes REFERENCE #: 0006064 ''''..... i&tei~ '~l!:j' PROJECT NAME: Wetherby Park Option I QUANTITY ITEM # DESCRIPTION AMOUNT FEA TURES I SHWT-004 SHOWER TUNNEL WIBALL NOZZLES $3,000.00 I DSPT-006-0M DOWNSPOUT,6N,OM, CLASSIC $3,600.00 4 SUT-003-0M SLANT JET,OM, WIBALL NOZZLE $2,000.00 I UPJT-007-0M UPSTREAM JET.OMNI POD $500.00 I FMGS-OO I FOAM GEYSER $1,875.00 I CIRT-005 CIRCLE TIME $3,350.00 I PPJT-OOI POP JET $550.00 I CBJT-008-0M CROSSBAR JET 6N,OM, CLASSIC $3,600.00 I TBKT-005-0M TUMBLEBUCKET $9,250.00 I SPSK-003-0M SUPERSOAKER-OM $5,950.00 I TUT-006-0M TOOLIP JET 6N-OM $3,300.00 I BOL-AOO I BOLLARD ACT-PHOTO LENSE $2,825.00 FIL TRA TION, RECIRCULATION SYTEM I CPU-A002 CONTROL BOX-STANDARD $5,225.00 I RSVR-F30- I -1-0 I RESERVOIR - F'GLASS- 750 GPM $18.450.00 I CHL-750PK I L CHLORINA TION PAK - LIQUID $3,795.00 I FL T-750PK3S FILTER PAK- 3 PH- SAND $3,950.00 I PMP-650-PK3 PUMP EQIP PAK-650 GPM 3 PHASE $7,250.00 I MST-650-3-230 MOTOR STARTER PAK-3PH650 GPM $1,525.50 2 DRN-250-PK I TRENCH DRAIN WITH CA TCH BASIN $2,706.00 1 MFD6- I 22-S MFD,STD,6", I202"OUT 450 GPM $4,523.00 - AlId peace oj i"ii"ljotle." t11an$(;;Slio:~8'EJ~(1l1i:i}nflre STRikEGUARDLightriiirg DetectionSysie-";! - .. _ ~aY!"-1{ t!'l!,!ble.wJ!~I,,-n_dj,!g~ _ ~~l!1J _a!,~_a_sk abl!'!~ ~~r_ '-!~~ !~a~~!'JJpac!<l!g~sJ_ ------- -------- - ~-..... '-~il).DI"\oP@ ......,,-.... P pod LI c t S L L C 1430-B George Rd. Ashland, OH 44805 Phone-419.207.1229 Toll Free-800.3416063 Fax-419.207.8902 www.rain-drop.com QUOTATION DATF.: January 12, 2007 PURCHASER: City oflowa Cily ADDRESS: 1528 California Ave towa City IA 52240 "'''''. ~ra~ "'~ext?'" ~~. PHONE: (319) 541-4610 FAX: A TTN: Beth Koppes REFERENCE #: 0006064 PROJECT NAME: Wetherby Park Option I QUANTITY ITEM # DESCRIPTION AMOUNT Freight from Factory to lowaCity,IA 52240 $2,188.00 Total Price: $89,412.50 Freight F.O.B. Iowa City, IA 52240 Delivery: 8-10 weeks after Order Receipt Taxes: - None Included - Extra if Applicable Duration of Quote: 90 Days Terms: Net 30 by: ~ Authorized Signature l! 1 .=:,~~--IIQ'.... ~~~~~ ~.. '-1111''- ..... - CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Glendale Park Improvements Name of Neighborhood Association: Glendale-Morningside Location of Proposed Project: Name/Address/Phone Numbers of Contact Per- sons: Jennifer Kardos 1503 Glendale Road Iowa City, IA 52245 Location is: Public property J_ Private property _ School District property _ Mindy Romero 12 Hawthorne Dr. Iowa City, IA 52245 Amount of Funds Requested: Time Period of Proposed Project: $ 3,000 From: 5/2007 To: 12/2007 A. Describe the project; why is it needed and what are it's goals: Glendale Park has been recently reclaimed by the Glendale-Morningside Neighborhood as an important community gathering area. Previous to this, the park was under utilized because of old playground equipment and areas that had become overgrown. Working closely with the City Parks Division, some improvements have been completed (the replacement of unsafe play equipment with some toddler equipment and clearing an overgrown area), but additional work is needed on the park. The Glendale-Morningside Neighborhood Association is continuing to work with the Parks Division to devise and implement additional usage areas for the park. This money is requested to aid in supplementing city funds for park improvements. Specific park improvements requested in a Glendale- Morningside Neighborhood Association survey include additional playground equipment, picnic areas, addition of path/sidewalk (none currently), and landscaping. Add additional pages if necessary. B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) May 3, 2007 - Planned neighborhood meeting with Terry Robinson and/or Terry Trueblood to address additional park needs. Spring 2007 - Continue with clearing efforts of overgrown area (stump removal, etc.) and Garlic Mustard areas June 28, 2007 - 151 Family Fun Night to be held in the Park May - October 2007 - Plans implemented from outcome of May meeting. Development will continue into future years as funding is available and park usage grows. Add additional pages if necessary. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volun- Cash Antici- Com- teer pated mitted 1. Glendale-Neighborhood Association Members I 4l I I (Subcommittee working with City already and we have a list of volunteers from the neighborhood who signed up to help with future Glendale Park projects.) 2. Iowa City Parks Division 4l " " 4l Parks Division is committed to continuing to work with the neighborhood with park development but the details of park plan are still being worked out. 3. 4l 4l 4l 4l 4. 4l 4l 4l 4l 5. 4l 4l 4l 4l 6. 4l 4l 4l 4l Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighborhood input into this funding request and summarize results: Neighborhood input has been solicited ongoing through the past year. At a potluck social last year, it was decided it was an important issue for the neighborhood and a survey was distributed about it. The results reflected that playground equipment (75% of respondents), picnic areas (71%) and sidewalk/path (42%) were the most needed. Also requested were improved landscaping (29%) and community gardens (21%). Only 4% indicated they did not think any improvements were needed. The Glendale-Morningside subcommittee has also participated in the Central District Planning Process. One learning from this process is that our area has less than 50% of the open space desirable according to the Planning Committee Standards. As a result, they encourage making best use of the space available. Although Hickory Hill is somewhat close by to our northern neighborhood boundaries, it is designated as a nature area and there are no plans to put in playground equipment there. The subcommittee has also been corresponding with Terry Trueblood and Terry Robinson from Park Divisions. There are some challenges in the park with drainage and visibility of added playground equipment - these are the types of issues we are still working with the City Park Division about. Add additional pages if necessary. E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes, this project will definitely benefit youth by providing a safe place for them to play. The addition of a sidewalk or path will also make it more accessible to elderly. Right now, much of our neighborhood is in transition. There are many new young families, as well as many folks who have been retired for years. Add additional pages if necessary. F. Could the project occur without PIN funding? The city does plan to fund some of the improvements itself, but without this PIN grant funding we would have fewer improvements or have to wait longer to have them made. Add additional pages if necessary. G. Could the project operate with less funding? We think $3000 is a reasonable supplemental amount to request considering these costs of new playground equipment, etc. Even partial funding, though, will be helpful and serve as a goodwill effort of the neighborhood to support the City Park Division in meeting our neighborhood requests. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $ 3,0000 $ J. Project Materials K. Professional Services $ XXXXX Iowa City Parks Division - since the planning is not yet complete, the Parks Division has not committed a specific amount of funds yet. L. Contracted Improvements M. Other Costs(List) TOTALS $ 3,000 $ $ 3,000 + Park Division Contributions * ADD ADDmONAL PAGES TO PROVIDE DETAILS OF BUDGET neighbor\pinfund.app Pictures of the Park ... note areas that need improvments. I ~ ! ::;;~-__u:t~ ~~~Wi!:~ -.;;;;;::.... ......., .... - CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Bench Project Name of Neighborhood Association: Washington Hills Neighborhood Association Location of Proposed Project: Name/Address/Phone Numbers of Contact Per- sons: Christy Zierke, 3139 Hastings Avenue 337.7595 Tracy Hightshoe, 109 Amhurst Street 341.7994 Location is: Public property Private property School District property Time Period of Proposed Project: x Amount of Funds Requested: $3.445 From: July 1, 2007 To: September 1, 2007 A. Describe the project; why is it needed and what are it's goals: The Washington Hills Neighborhood Association plans to purchase and install two steel benches to be placed on concrete slabs in the wide public right-of-way adjacent to the Scott Blvd. pedestrian sidewalk. Scott Blvd. is a major arterial with an 8 foot wide sidewalk used eJdensivelyby the neighborhood. The benches, one planned near the Rochester and Scott Blvd corner and the other closer to Court will provide a resting spot and place for greeting neighbors. A concrete stamp will be purchased and the neighborhood will determine what verbiage to place on the concrete foundations. Add additional pages if necessary. B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) Order benches & solicit bids from cement contractors - July 2007 Determine verbiage for concrete stamp and order - May through August 2007 Install concrete slabs with stamp meeting ADA specifications (must be large enough for a 6' bench and a concrete pad for a wheelchair) & install benches with mounts - September 2007 The project can be phased over a longer time period by proceeding with one bench and concrete slab at separate intervals. It is our hope that neighborhood associations to the south of Washington Hills will like this idea and continue with benches along Scott Blvd. to create a continuous pedestrian path complete with rest stops and places to greet/interact with neighbors. Add additional pages if necessary. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volun- Cash Antici- Com- teer pated mitted 1. PIN Grant D x x D 2. Volunteer labor to select benches and bench placement, bid for cement contractors and process to determine the verbiage of the concrete stamp. x D D x Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighborhood input into this funding request and summarize results: The January newsletter announced possible PIN grant opportunities that were raised and discussed at previous meetings. The newsletter announced the February 3 meeting agenda item. The persons in attendance at the Feb. 3 meeting voted in regards to which PIN grant application would be pursued this year. The overwhelming majority of votes received were for the bench project. Add additional pages if necessary. E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? If yes, please explain. The Washington Hills neighborhood is a 500 acre, almost fully developed quadrant that lacks open space. Over 1,200 homes are in Washington Hills. Many neighbors utilize the pedestrian paths that are currently in place. Providing resting spots along Scott Blvd., our major arterial, is useful to the elderly as well as those with young children. There is a neighborhood commercial development under construction at the corner of Rochester and Scott that will also increase pedestrian traffic along the Scott Blvd. pedestrian path. Add additional pages if necessary. F. Could the project occur without PIN funding? The project will not proceed without PIN funding. The neighborhood is currently not set up to fundraise, receive funds or deposit funds into a bank account. We are a loose association with neighborhood representatives, but no treasurer position. All items previously funded have been through the Lemme PTA such as the fees for outdoor movie licensing or pass the hat free will donations to cover costs. Add additional pages if necessary. G. Could the project operate with less funding? Yes, the project could operate with less funding. The neighborhood could proceed with one bench and concrete foundation. We can also scale back the quality of the benches; however it is our intent to have durable, low maintenance benches that will match the aesthetics of the area. It is planned that both benches will be located near commercial developments along Scott Blvd. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS Aspen Bench (6') with Concrete $1,990 $ Mounts (2) Shipping Costs (2) $105 5' x 12' Concrete Slabs (Includes $1 ,200 labor) (2) Concrete Stamp (1) $150 TOTAL $3,445 $ $ * ADD ADDmONAL PAGES TO PROVIDE DETAILS OF BUDGET Aspen Simple and elegant. Made with a unique single piece design. Each steel strap is precisely bent to ensure comfort. The entire seat is then welded into the bases. The simple design makes this bench appropriate for any location. Available in black. Custom colors available for quantity orders. 6 Foot 2 Bases 140 Lbs. I! 1 -~=- -~ t~aii;t:1It ~~ ~""., ....",...- CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Peninsula Playground Project Name of Neighborhood Association: Peninsula Area Neighborhood (project initiated by the Peninsula Neighborhood) Name/Address/Phone Numbers of Contact Persons: Location of Proposed Project: Emma Harvat Square, on Foster Road in the Peninsula Neighborhood . Sara Hamilton, project chairperson and Peninsula resident, 400-6003, 1207 Swisher Street, Iowa City . Kevin Morrow, Project Manager, Peninsula Development Company, 887-1000,1089 Foster Road, Iowa City . Terry Trueblood, Iowa City Director of Parks and Recreation, 356-5110, 220 S Gilbert St., Iowa City . Terry Robinson, Iowa City Superintendent of Parks, 356-5107,2275 S Gilbert St., Iowa City Location is: Public property' *Emma Harvat Square is currently private property owned by the Peninsula Development Company, but it is in the process of being acquired by the City of Iowa City. Terry Trueblood is currently working with the City Attorney on the adoption of Emma Harvat Square by the City of Iowa City for use as a public park Amount of Funds Requested: $ 5,000 or whatever amount the City can contribute Time Period of Proposed Project: From: July 2007 To: September 2007* *If we receive enough funding this year. If not, we will try for spring and summer of 2008. A. Describe the project; why is it needed and what are its goals: The Peninsula Neighborhood Association is asking for your support of the purchase and installation of playground equipment for Emma Harvat Square. The Peninsula Neighborhood is a thriving community with 85 residents and 25 children (13 of which are in low-income housing); future plans entail over 400 new homes and available commercial space set amid parks, squares, and tree-lined streets. This walkable place is the only new "traditional neighborhood" in Iowa City, and one of only a few in the Midwest. Part of the charm of the neighborhood is the look of the craftsman-styled homes, spaced closely together with large front porches and small lots. This design supports community togetherness - especially for those families with children - as most homeowners rely on the neighborhood gathering areas since they do not have the space to install swingsets or play equipment in their own yards. Current residents have commented that the neighborhood looks like a Norman Rockwell painting, as on most evenings (weather permitting) you will find a group of neighbors enjoying each other's company on the front porches while the children play on the sidewalks or front lawns. The proposed playground would supply an additional gathering place for families that would be much safer; it would provide a large, accessible space that the entire community can share and enjoy. The proposed playground project would also benefit surrounding communities within walking distance such as Oak mont, Mackinaw Village, Elk Run, and other residents in the Peninsula area. Gwen Johnson of Lepic Kroeger Realty has sold four homes in Mackinaw Village to families, with a total of seven children so far. Gwen said Mackinaw Village has 132 single- family lots planned, and no plan for a playground. She talked with the developer of Mackinaw Village, Regency Homes, and they were in full support of the Peninsula Playground Project. The Dog Park and Disc Golf Course are wonderful additions to our city; they add to the unique nature of the area and provide positive social activities for the community. We believe a playground would compliment those offerings on this side of town, as there is currently no area for children to play. We often see neighborhood children playing in vacant lots, in the streets, or near busy Foster Road. The closest playground area is City Park, which is a few miles away and not really walkable for most families. Public transportation currently does not come to the Peninsula Neighborhood, so families would need to drive to use the playground equipment at City Park. This is not feasible for many families in the Peninsula, including those in low-income housina who mav not have a car available. --= In addition, many residents are concerned that our community is starting to become a place to drive through rather than a nice, safe place to live. Traffic issues have become a significant concern with the success of the Dog Park and the anticipated success of the Disc Golf course. The only Iowa City access at this time is by way of Foster Road, through the Peninsula Neighborhood. It was a serious disappointment to Peninsula residents that the proposed Rocky Shore Bridge was voted down by the City Council, as this would have relieved some of the traffic issues, and it also would have provided an additional walking and bicycle path to and from the neighborhood. The Neighborhood Association, with the input of Terry Trueblood, chose Emma Harvat Square as the location for the playground because it forms the heart of the neighborhood and would be easily accessible to all residents, including the disabled and low-income housing. This site was also chosen because The Peninsula Development Company has already spent significant resources to prepare the park, including grading the Square and installing sidewalks and an irngation system, planting trees, and erecting a brick sign facing Foster Road. We propose that the playground equipment be Installed on the east portion of Harvat Square, away from Foster Road traffic. We are also proposing a fence around the playground equipment and benches to allow families with smaller children to play without fear of the children running into the street. The area is ready for playground equipment, benches, and fencing; the City does not need to spend the additional financial resources or time to prepare the site. The Peninsula Neighborhood Association and PNARB governing board, along with the City of Iowa City, should be the group to carry out this project because: . The Neighborhood Association has genuine concern for the welfare and safety of its children and families; and all homeowners - whether or not they have children - have a vested interest in the continued growth of the neighborhood. . The Peninsula Neighborhood Architecture Review Board (PNARB) is responsible for the vision and direction of the Peninsula Neighborhood. . Terry Trueblood, Terry Robinson and the Iowa City Parks & Recreation Department have the expenence and the contacts to get the project done efficiently and effectively. Also, the City of Iowa City has an interest in the continued growth of the neighborhood as a unique place to live - and a promising place to start a commercial venture. B General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years) Based on discussions with Terry Trueblood and experience with similar projects, we anticipate that the Peninsula Playground Project could be accomplished in a few months - depending on weather, product availability, and resources. The Peninsula Development Company has already prepared Emma Harvat Square over the past year by installing sidewalks, sod, trees, streetlights, a sprinkler system, and a brick sign (please see attached photos). The proposed area of land is ready for the playground equipment company to break ground. Kevin Morrow has the plan sketches and information about the land (for example, placement of the sprinkler system and drainage requirements). The Peninsula Development Company's architect, Kurt Grates, will also be involved in reviewing plans and timelines with the playground committee, the Peninsula Neighborhood Architecture Review Board (PNARB) - including Bob Miklo, as well as Terry Trueblood, Terry Robinson, and other important members of the City. The Peninsula Playground Project could possibly be phased over the next two years if necessary financially, perhaps by installing a portion of the playground equipment this year and additional structure(s) in following years, or by adding the fence or benches in separate phases. However, we would like to provide a safe place for neighborhood children to playas soon as possible, especially with the increasing traffic from the Dog Park and the Disc Golf Course. Also, the sooner we are able to install the playground equipment and continue to establish the Peninsula Neighborhood, the sooner we can attract more homebuyers and businesses to the area. Proposed Timeline for the Peninsula Playground Project May 2007: . Secure funding (After PIN Grant decision, provide formal request to Terry Trueblood and Terry Robinson or Parks & Recreation discretionary funding, then solicit additional resources and funding from Peninsula Neighborhood Association, Regency Homes, and others if necessary.) . Confirm allocation of Emma Harvat Square from the Peninsula Development Company to the City of Iowa City. . Send the following playground equipment companies a request for proposal, including budget parameters and proposed timeline: _ Burke Premier Play Environments / Midwest Playgrounds, 563-322-5501, www.midwestplaygrounds.com - Landscape Structures, 763-972-3391, www.playlsi.com _ Miracle Recreation / Boland Recreation, 800-798-7589, www.miracle-recreation.com - Playworld Systems, 800-233-8404, www.playworldsystems.com - GameTime, 800-235-2440, www.gametime.com June 2007 . Review the initial proposals and choose the top two for final presentations . Schedule final presentation meetings with the Peninsula Neighborhood Association, the PNARB, City Parks & Recreation officials, and the leading two playground companies, . Tally votes and make a final decision on the playground company and equipment. . Develop architectural plan for the playground area with the Peninsula Development Company's architect and approve final plan with the PANARB. July 2007 . PIN Grant funds released July 1, 2007. . Order playground equipment and schedule groundbreaking . Issue press release and notify media of ground breaking event. . Plan events for playground opening weekend. . Update Neighborhood Association, surrounding communities, and realtors of progress and event schedule August 2007 . Install playground equipment, benches and trash receptacles . Install protective ground cover and fencing . Issue press release and notify media and residents of playground opening events. . Open the Peninsula Playground on Emma Harvat Square to children and families September 2007 . Hold an opening ceremony for residents, City officials, and media . Thank the City of Iowa City and all volunteers for their support! C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Antici- Com- pated milled 1. City of Iowa City PIN Grant ., ., 2. City of Iowa City Parks & Recreation (Discretionary Funds) ~ ~ 3. Peninsula Neighborhood Association ~ ~ ~ ~ 4. Peninsula Development Company ~ ~ ~ ~ 5. Regency Homes ~ ~ ~ 6. Iowa City Public Housing Authority / ~ ~ ~ Greater Iowa City Housing Fellowship D. Describe the process used to solicit neighborhood input into this funding request and summarize results: In July 2005, Sara Hamilton, a new resident of the Peninsula Neighborhood, started speaking with Kevin Morrow and other residents about proposed playgrounds or "tot lots" for the neighborhood. Neighbors with children indicated the need for playground equipment and green spaces, especially given the small back yards of the residential lots. Kevin indicated that playground equipment was in the plan for the neighborhood in the future, after the green park spaces were established and the neighborhood continued to grow. The Dickels, who lived on Foster Road, were one of the first families in the neighborhood and were able to place a small wooden swingset and sandbox in their back yard; they graciously allowed the neighborhood children to use the equipment and everyone humorously called it the "Peninsula playground." During the Peninsula Neighborhood Homeowners Association meeting on September 5, 2005, the association briefly discussed and agreed upon the need for a playground; however, as this was the first meeting more pressing issues took precedence. In May 2006, Sara Hamilton met Terry Robinson when he was in the neighborhood planting trees, and Terry put her in touch with Terry Trueblood, Director of Parks & Recreation for the City, to start a conversation about a playground in the neighborhood. Terry Trueblood met Sara and Kevin Morrow at the Peninsula Neighborhood Sales Office, where they discussed options for equipment, location, and funding sources. Sara shared the ideas with other families in the neighborhood, and everyone was excited about the possibility of a playground in the Peninsula Kevin Morrow approached the Peninsula Development Company regarding the transfer of Emma Harvat Square to the City of Iowa City, and he gained their approval for installing playground equipment in the park. In the summer of 2006, the Dickels moved out of the state, and they took their swingset with them. In addition, the Dog Park traffic was increasing and there was talk of an additional source of traffic and safety concerns with a proposed Disc Golf course. The families in the Peninsula Neighborhood were even more motivated to develop a safe, fun place for the children to play. Sara continued to engage in email discussions with Terry Trueblood regarding the playground, and they reconnected in the winter of 2006. At that meeting, Terry met with Sara and Kevin and provided them with general budget estimates for the project, as well as information and product brochures for several playground equipment companies that the City has used in the past Terry then agreed to work with the City's attorney to start the process of transferring the land, and Sara and Kevin solicited input on the playground project. During this time, the Peninsula area continued to develop - several more homes were completed in Mackinaw Village, the Elks Run condominium project began, and Phase 2 homes were going up in the Peninsula Neighborhood The Peninsula Development Company also graded the neighborhood's "green spaces" and created beautiful tree-lined parks, complete with sidewalks, new sod, sprinkler systems, and signs. At the Peninsula Neighborhood Homeowners' Association meeting in February of 2007, Terry Trueblood, Kevin Morrow, and Sara Hamilton summarized their past meetings and ideas, and reviewed the playground company brochures. All in attendance agreed that the Peninsula Playground Project would have a positive impact on the neighborhood and increase the quality of life for families in the area. The Association appointed Sara Hamilton the chairperson of the committee, and Sara agreed to talk with Marcia Klingaman and work on the PIN Grant application to start the process. Terry Trueblood provided the playground companies' brochures and web sites for the Neighborhood Association to review. He indicated that these were the preferred playground equipment companies that Iowa City has worked with in the past, and he informed the Neighborhood Association of the typical process and budget parameters. Sara Hamilton talked with neighborhood parents to solicit input and support for the project. Kevin Morrow talked with Gwen Johnson of Lepic Kroeger Realty regarding the Mackinaw Village Development and the support of Regency Homes, and he spoke with Alan Swanson of Blank & McCune about opinions of prospective buyers. Kevin also spoke with the Iowa City Housing Authority and the Greater Iowa City Housing Fellowship to confirm the number of children and families living in low- income or disabled units in the Peninsula Neighborhood. In addition, Kevin provided the site plan drawing for Emma Harvat Square, and he spoke with the Peninsula Development Company to confirm their support of the playground project. Sara Hamilton corresponded with Marcia Klingaman about the application process and deadline, then she prepared the PIN Grant application with input from Kevin Morrow. Marcia provided the name and email address for Cathy Wilcox, who was once active in the greater Peninsula Neighborhood Association. Sara sent Cathy an email to inform her of the proposed project and solicit her input. Sara also corresponded with Terry Trueblood to check on progress of the land acquisition by the City. The application was submitted on April 6, 2007, and the Peninsula Neighborhood is now anxiously awaiting the decision of the Council. E. Does this project benefit low-income, elderly, youth or other disadvantaged youth? Yes! We believe the Peninsula Playground Project is an appropriate use of public funds, as it will benefit children and families of all income ranges and all abilities. The Peninsula Neighborhood includes a mix of housing, from single-family homes and condos to apartments and town homes supported by the Iowa City Housing Authority and the Greater Iowa City Housing Fellowship. The proposed playground site on Emma Harvat Square borders Moses Bloom and the town homes in which many low- income children live. The park is also 1/2 block away from the apartment complex, which is designed for disabled and low-income tenants. The playground will be accessible for all people. All of the playground equipment manufacturers we will be contacting for proposals have designed their equipment so people of all abilities may enjoy it. We will also ensure that all fencing will be accessible. At the time of this PIN Grant application, the Iowa City Public Housing Authority and the Greater Iowa City Housing Fellowship indicated there are 13 children living in their low-income units in the Peninsula Neighborhood. These children do not have a safe place to play that is within walking distance, and at this time public transportation does not come into the Peninsula Neighborhood. Many of the children play in the streets, which is dangerous as the Dog Park and Disc Golf traffic is increasing. F. Could the project occur without PIN funding? We sincerely hope the Neighborhood Council will approve our application for this PIN Grant, as the funds would defray some of the costs and help make the Peninsula Playground Project a reality. From our discussions with Terry Trueblood, and his SUPPDrt Df the Peninsula NeighbDrhDDd. we anticipate that he and Terry RDbinSDn may be able tD contribute a significant amount of the necessary funding to purchase and install the playground equipment. In additiDn, realtor Gwen Johnson indicated that Regency Homes, the development company for the Mackinaw Village subdivision on Foster Road, fully supports the playground project and may be willing to contribute funds or other assistance. The Peninsula Development Company has invested significant financial reSDurces (approximately $32,000) in the past year tD support the projecl. taking what was previously a plot of dirt and weeds and creating a beautiful and accessible park - complete with trees. fresh sod, street lights. sidewalks. a sprinkler system and a stately brick sign. Emma Harvat Square is now ready fDr playground equipment, benches, trash receptacles, and fencing tD make it an even more usable and attractive cDmmunity gathering place. The Peninsula DevelDpment Company and the Peninsula Neighborhood AssDciatiDn will be providing volunteer assistance to plan and develop the playground project, and the groups may also be able to contribute additional funding and resources if necessary to complete the project. Please note: This is a new project (not a continuation of previously funded PIN Grants). G. Could the project operate with less funding? We do not anticipate that the project could operate with less funding. Terry Trueblood proposed an estimate of $35,000-$40,000 for the Emma Harvat playground, based on his experience developing and installing Dther similar projects in IDwa City. We trust in Terry's estimate and we would be hesitant to reduce the budget in fear of compromising safety (if we went with lesser-quality equipment) or functionality (if we chose a smaller structure and then it became overcrowded or it wasn't put to use). The Peninsula Playground Project could possibly be phased over the next two years if necessary financially, perhaps by installing a portion of the playground equipment this year and additional structure(s) in following years, or by adding the fence or benches in later phases of the project plan. Also, the playground equipment companies are committed to working within our budget parameters, and they might be able tD develop a phased approach or a smaller-scale project if needed. - EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. EquipmenVSupplies: $5,000 $30,0000-$35,000 City Df IDwa City Parks & RecreatiDn - playground structure Department (Discretionary Funds), Peninsula Neighborhood Association, - benches (minimum of two) Peninsula Development Company, - trash receptacles (min. Df two) Regency Homes - ground cover - fencing around playground J. Project Materials (see above) N/A N/A N/A K. Professional Services N/A N/A N/A - Planning will be provided by the chosen playground equipment company. - Installation costs will be included with the cost Df the playground equipment. L. Contracted Improvements N/A N/A N/A M. Other Costs(List) $0 $150-$250 Peninsula Neighborhood Association, Peninsula Development Company, Regency Homes - Public relations (press releases, community announcements, etc.) - Printed updates to residents, City officials, and other parties - Refreshments, balloons, and supplies needed for ground- breaking and park opening events TOTALS $5,000 $30,150-$37,250 City of Iowa City Parks & Recreation Department (Discretionary Funds), Peninsula Neighborhood Association, Peninsula Development Company, Regency Homes Dear Neighborhood Council: Thank you so much for your consideration of our project. The children of the Peninsula Neighborhood are excited about the possibility of having a safe, fun place to play; and the residents look forward to a having an enjoyable community gathering space that will also help the neighborhood - and Iowa City - grow and attract more families. We appreciate the fact that you have many projects to consider and limited funding, but we do hope you will give thiS project your consideration. We sincerely believe it will be a tremendous asset to the Peninsula Neighborhood and to Iowa City. We welcome the opportunity to discuss this project with you and share additional ideas. Please let us know if you have any questions or suggestions. Sincerely, Sara Hamilton, Peninsula Playground Project committee chair Kevin Morrow, Peninsula Development Project Manager ...and the children and families of the Peninsula Neighborhood, including: Elizabeth, age 6; Nicholas, age 8; Jonathon, age 10; Ben, age 7; Elena, age 3; Liam, age 2; Molly, age 1 1/2; Jane, age 4; Mandy, age 10; Andy, age 12; Keyshawna, age 10; Nija, age 8; Sydney, age 6; Niall, age 12; Gavin, age 7...and many more Here are photos of just a few of the children the proposed Peninsula Playground would make happy: I Liam, age 2 Jane, age 4 and . Elizabeth, age 6 Keyshawna, age 10 and Jane, age 4 Photos of Emma Harvat Square, March 2007: sidewalks, sod, trees, street lights, irrigation system and sign in place view from the southeast corner, showing the location of the Housing Fellowship apartment complex Plan of Emma Harvat Square: I " ~~~~\" "'",r- ~... " //0("~>c,_\ ~......... ", l ~/1:/ -~4f4f<f'::-:::::--~ / / I'f~' /j". /"-',. "', / / ~Qf.I " . /- / ., 't9~ /..... \', \ '. , , " ". / I' , / .. \ ,;,// // , >:~<q~~ , /IJ , '7---- I '.......... " / i' " I , /1 AGREEMENT BETWEEN THE UNIVERSITY OF IOWA AND THE CITY OF IOWA CITY FOR THE JOINT USE OF THE HA WKEYE SOFTBALL COMPLEX The intent of this agreement is for the City and the University to cooperatively provide a high- quality, lighted softball c~lex for use by constituents of the City of Iowa City and the University ofIowa. Furth , the intent is to cooperatively schedule the facility for maximum benefit of both entities. IT AGREED between the University ofIowa and the City ofIowa City as follows: \ 1. \ , The City and the Univer~ty shall be equally responsible for the routine maintenance costs related to the sports . hting (i.e. lamp replacement, re-aiming, electrical repairs, etc.) 2. The City shall be billed by the niversity for all the energy costs related to the City's use ofthe lights. 3. The City shall pay for the damages sponsored use of the Facility. ; the facility which occu/as a result of City- , / , / 4. There shall be no rental fee charged to e City for use qfthe Facility. 5. The concession operation shall be the res nsibilityof the University ofIowa, and the University shall retain all profits from the c ncessibn operation. If the University chooses not to operate the concession stand, he.City may sell concessions with prior approval from the University, and retain the c 'llcession profits. 6. The City may, at its option, charge admis on fe s or entry fees to City-sponsored or co- sponsored games or activities at the Fac' ity and r tain all revenues generated from said fees. Should the City and the Univers' y co-spons any games or event, a revenue- sharing agreement shall be reached ior to each ev t by mutual agreement between the University's Director of Recreatio al Services and th City's Director of Parks and Recreation. 7. \ The University shall be respo ible for routine and timely mowing of all grass areas, and for weed control. 8. Daily infield preparation d lining for City-sponsored games shall be the responsibility ofthe University. The Ci will reimburse the University for the costs of daily infield preparation and lining as etermined by mutual agreement of the University's Director of Recreational Services the City's Director of Parks and Recreation. 9. The City shall contribu 50% of the .cost of materials to replenish the infield aggregate as determined annually b mutual a ement between the University's Director of Recreational Services and the City's Director of Parks and Recreation. 10. The City shall be guaranteed a minimum of 60 field-hours per week each spring/summer season, and minimum of24 field-hours per week each fall season. Said hours to be between 6:00 p.m. and 10:00 p.m. weekdays, and between 5:00 p.m. and 10:00 p.m. on designated Sundays. The spring/summer season shall generally begin the third Sunday of April and continue through mid-August, plus extended dates to accommodate rainouts. The fall season shall generally begin mid-September and continue through late October. Dates and hours may be adjusted-mutual agreement tween the University's Director of Recreational Services and th City's Director of Parks d Recreation, or their designated representatives. 11. The City agrees not to schedule time as officially scheduled games Softball team, unless permission is Department. games or activities whO h will take place at the same fthe University ofro a's Women's Intercollegiate ecificallY granted b the Director of the Athletic 12. The exact dates and times needed by e City and th University shall be determined by March 1 of each year for spring/summ schedules and by August 1 of each year for fall schedules, to be memorialized into a 'tten sche ule. These deadlines may be adjusted by mutual agreement between the Univ sity's irector of Recreational Services and the City's Director of Parks and Recreation. 13. Rainouts will be determined by the Facili y, upervisor, in cooperation with the City's sports supervisor prior to the start of regu scheduled games. Once the games have begun, the City's supervisor and/or ump' s will determine the status ofthe games. 14. The terms of this agreement may be end d at any time by mutual written agreement between the City and the University 15. This agreement shall be for a per' ) years commencing on the date of this agreement. i 16. The City shall have the optio,ri to renew this a eement for five (5) additional periods of five (5) years each, under the same terms and c nditions as provided herein or with any , changes or amendments wl\ich have been mutua y agreed upon in writing. Renewals must be exercised in writfug at least ninety (90) ys prior to the expiration of this , agreement or any subse~uent renewals. , 17. Either the City or the pniversity may request termination ofthis agreement for good cause. Such request}nust be in writing with at least ninety (90) days' notice, such notice to be by personal d~ivery or regular mail. For purposes of this agreement, defaulting on any contract terms shall constitute good cause. Termination may also occur upon mutual written agreement of both parties so long as nether party is in default of any of the provisions of this agreement. 18. The City oflowa City agrees to indemnify, defend and save harmless the University from and against all claims, suits, damages, costs, losses and expenses in any manner resulting from or connected with the City's use of the Hawkeye Softball Complex for City- sponsored or co-sponsored activities or events. 19. ; The University agrees to assume resp of this agreement, including any claims or liability which might arise as esult of this agreement permitted by Chapter 69, Code oflowa (2007), entitled" ort Claims" and according to the procedures set ~ rth therein. The University also rees to assume responsibility for property losses d personal injuries and claims of such damages arising out ofthis agreement, whi h injuries or losses are incurr i:I by reason ofthe negligence of the University or its agents or employees to the I extent permitted by Chapter 669, Code oflowa (2007) d the procedures there' . 20. Any parts of this agreement found invalid shall be dee d severable, and the remainder ofthe agreement shall have full force nd effect. 21. This Agreement shall be signed in dup icate, and ch Party shall retain one (1) signed original. Date and signed this day of ,2007. / VERSITY OF IOWA CITY OF IOWA CITY, IOWA By: Ross Wilburn, Mayor e Hollins iversity Business Manager I ./ A TIE T: Douglas M. Young Secretary ATTEST: Marian K. Karr City Clerk A~oved by (/ /: / Jk----- 7(dJ/f'7 City Attorney's Office /' , cr Prepared by: Terry Trueblood, Parks & Recreation Dir, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5110 RESOLUTION NO. 07-147 RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE UNIVERSITY OF IOWA AND THE CITY OF IOWA CITY FOR JOINT USE OF THE HAWKEYE SOFTBALL COMPLEX WHEREAS, the University of Iowa and the City of Iowa City wish to continue to cooperatively provide a lighted softball complex ("Facility"); and WHEREAS, the Facility is cooperatively scheduled for maximum benefit of both entities; and WHEREAS, it is in the public interest to enter into an agreement for this purpose. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The renewed agreement between the University of Iowa and the City of Iowa City for joint use of the Hawkeye Softball Complex, a copy of which is attached hereto and made a part hereof, is hereby approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute and attest, respectively, said agreement in duplicate for and on behalf of the City of Iowa City, Iowa. Passed and approved this 1st day of May , 20..lll.-. ~l_ J~ ~ . MAYOR ATTEST: ~..t;A',.,,) .tV ~.u) CI 'CLERK A~roved by _ (/ ~ r------ . /~!: ') City Attorney's Office It was moved by Vanderhoef and seconded by Correia adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn x x x x x x x P&Radminlreslhawkeyesoflball.doc AGREEMENT BETWEEN THE UNIVERSITY OF IOWA AND THE CITY OF IOWA CITY FOR THE JOINT USE OF THE HA WKEYE SOFTBALL COMPLEX The intent of this agreement is for the City and the University to cooperatively provide a high- quality, lighted softball complex for use by constituents of the City of Iowa City and the University ofIowa. Further, the intent is to cooperatively schedule the facility for maximum benefit of both entities. IT IS AGREED between the University ofIowa and the City ofIowa City as follows: 1. The City and the University shall be equally responsible for the routine maintenance costs related to the sports lighting (i.e. lamp replacement, re-aiming, electrical repairs, etc.) 2. The City shall be billed by the University for all the energy costs related to the City's use of the lights. 3. The City shall pay for the damages to the facility which occur as a result of City- sponsored use of the Facility. 4. There shall be no rental fee charged to the City for use ofthe Facility. 5. The concession operation shall be the responsibility of the University of Iowa, and the University shall retain all profits from the concession operation. Ifthe University chooses not to operate the concession stand, the City may sell concessions with prior approval from the University, and retain the concession profits. 6. The City may, at its option, charge admission fees or entry fees to City-sponsored or co- sponsored games or activities at the Facility and retain all revenues generated from said fees. Should the City and the University co-sponsor any games or event, a revenue- sharing agreement shall be reached prior to each event by mutual agreement between the University's Director of Recreational Services and the City's Director of Parks and Recreation. 7. The University shall be responsible for routine and timely mowing of all grass areas, and for weed control. 8. Daily infield preparation and lining for City-sponsored games shall be the responsibility of the University. The City will reimburse the University for the costs of daily infield preparation and lining as determined by mutual agreement of the University's Director of Recreational Services and the City's Director of Parks and Recreation. 9. The City shall contribute 50% of the cost of materials to replenish the infield aggregate as determined annually by mutual agreement between the University's Director of ..__._-----_.-~_.~-------,..__._-~~..._._._..,.~--".__.......--------.-...--.-.--..---..---...--.---- Recreational Services and the City's Director of Parks and Recreation. 10. The City shall be. guaranteed a minimum of 60 field-hours per week each spring/summer season, and minimum of24 field-hours per week each fall season. Said hours to be between 6:00 p.m. and 10:00 p.m. weekdays, and between 5:00 p.m. and 10:00 p.m. on designated Sundays. The spring/summer season shall generally begin the third Sunday of April and continue through mid-August, plus extended dates to accommodate rainouts. The fall season shall generally begin mid-September and continue through late October. Dates and hours may be adjusted by mutual agreement between the University's Director of Recreational Services and the City's Director of Parks and Recreation, or their designated representatives. II. The City agrees not to schedule any games or activities which will take place at the same time as officially scheduled games of the University ofIowa's Women's Intercollegiate Softball team, unless permission is specifically granted by the Director of the Athletic Department. 12. The exact dates and times needed by the City and the University shall be determined by March I of each year for spring/summer schedules, and by August I of each year for fall schedules, to be memorialized into a written schedule. These deadlines may be adjusted by mutual agreement between the University's Director of Recreational Services and the City's Director of Parks and Recreation. 13. Rainouts will be determined by the Facility supervisor, in cooperation with the City's sports supervisor prior to the start of regular scheduled games. Once the games have begun, the City's supervisor and/or umpires will determine the status of the games. 14. The terms of this agreement may be amended at any time by mutual written agreement between the City and the University. IS. This agreement shall be for a period often (10) years commencing on the date of this agreement. 16. The City shall have the option to renew this agreement for five (5) additional periods of five (5) years each, under the same terms and conditions as provided herein or with any changes or amendments which have been mutually agreed upon in writing. Renewals must be exercised in writing at least ninety (90) days prior to the expiration of this agreement or any subsequent renewals. 17. Either the City or the University may request termination of this agreement for good cause. Such request must be in writing with at least ninety (90) days' notice, such notice to be by personal delivery or regular mail. For purposes of this agreement, defaulting on any contract terms shall constitute good cause. Termination may also occur upon mutual written agreement of both parties so long as nether party is in default of any of the provisions of this agreement. 18. The City ofIowa City agrees to indemnify, defend and save harmless the University from and against all claims, suits, damages, costs, losses and expenses in any manner resulting from or connected with the City's use of the Hawkeye Softball Complex for City- sponsored or co-sponsored activities or events. 19. The University agrees to assume responsibility for any claims arising out of this agreement, including any claims and/or liability which might arise as a result of this agreement permitted by Chapter 669, Code of Iowa (2007), entitled "Tort Claims" and according to the procedures set forth therein. The University also agrees to assume responsibility for property losses and personal injuries and claims of such damages arising out of this agreement, which injuries or losses are incurred by reason of the negligence of the University or its agents or employees to the full extent permitted by Chapter 669, Code ofIowa (2007) and the procedures therein. 20. Any parts of this agreement found invalid shall be deemed severable, and the remainder of the agreement shall have full force and effect. 21. This Agreement shall be signed in duplicate, and each Party shall retain one (1) signed original. Date and signed this 1 ST day of Mav ,2007. CITY~A CITY1],A By: ( J - Ross Wilburn, Mayor By: Gorge Hollins University Business Manager ATTEST~II'Y"l('~. ~1~tJ'; Rhonda K. Dietrich , "' ATTEST:77~.A./~~ oJ!. .~ Marian K. Karr City Clerk Ap.Bf P .oved by / / k Y/d;fZ,( City Attorney's Office __..______________n._____________~_<.."_~.___._.__.._.----.---------.--..--.--,.-.-.---.-----...--..,.---..-- N.I~ ~ ~ Prepared by Kimberly Sandberg, Public Works, 410 E. Washington St., Iowa City, IA (319)356-5139 RESOLUTION NO. 07-148 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER PLAZA TOWERS, LLC, AND TENANT J & E, INC. D/B/A FORMOSA ASIAN CUISINE, FOR A SIDEWALK CAFE. WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, Plaza Towers, LLC, as landlord, and J & E, Inc., d/b/a Formosa Asian Cuisine, as tenant, applied for a temporary use of the public right-of-way at 241 College Street, Iowa City, Iowa for a sidewalk cafe and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk cafe and found these to be in compliance with City Code 10-3-3; and . WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and WHEREAS, it is in the public interest to set forth the conditions regarding such use of the public right-of-way, as enumerated in the License Agreement for Temporary Use of Public Right-of- Way (hereinafter "license agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said license agreement, copy of which is on file with the Public Works Department. 2. The Public Works Department is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at Applicant's expense. ~T~7Dr-d.Ym AYOR ATTEST: 71.~u.-J oJ!. ~ CITY CLERK Mav ,2007. APpro~ ~. 'n"-. ~~ q~d.3-C.;f City Attorney's Office Resolution No. Page 2 07-148 It was moved by Ba i 1 ey and seconded by adopted, and upon roll call there were: AYES: x X X x X ~.- X NAYS: Vanderhoef the Resolution be ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn - ~.~-,-~._-------~----~------".~----- "' M~ I os;;r Prepared by: Dan Scott, Senior Engineer, 410 E. Washington St., Iowa City, IA (319)356-5144 RESOLUTION NO. 07-149 RESOLUTION APPROVING EXECUTION OF AN AGREEMENT BElWEEN THE CITY OF IOWA CITY AND HOWARD R. GREEN COMPANY CONSULTING ENGINEERS TO PROVIDE ENGINEERING CONSULTANT SERVICES FOR LANDFILL GAS, AIR AND WATER QUALITY MONITORING AT THE IOWA CITY SANITARY LANDFILL. WHEREAS, the City of Iowa City owns and operates the Iowa City Sanitary Landfill; and WHEREAS, professional engineering services are required to operate and monitor the landfill gas collection system and prepare necessary quarterly, semi-annual, and annual air quality reports in accordance with the state and federal regulations; and WHEREAS, professional engineering services are required to operate and monitor the groundwater and surface water and prepare necessary quarterly, semi-annual, and annual water quality reports in accordance with state and federal regulations; and WHEREAS, an Agreement for professional engineering services has been negotiated with and executed by Howard R. Green Company Consulting Engineers of Cedar Rapids, Iowa; and WHEREAS, this City Council has been advised and does believe that it would be in the best interest of the City of Iowa City, Iowa, to enter into said Agreement with Howard R. Green Company Consulting Engineers, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Agreement by and between the City of Iowa City, Iowa, and Howard R. Green Company Consulting Engineers for the Provision of Engineering Services, attached hereto and made a part hereof, is in the public interest, and hereby approved as to form and content. 2. The Mayor and City Clerk are hereby authorized and directed to execute said Agreement for and on behalf of the City of Iowa City, Iowa. Passed and approved this 1 s t day of Mav ,20.....QL. C2~( - r Q~~ AYOR - - - ATTEST: 7J(~ -J.!. )/t:UJ CITY CLERK Approved by k C; ~.1(o '( City Attorney's Office pweng\reslJandfillgas-air.wtr.doc ..-..--,--.-.-----,-.--.....--+--....-.-.. .. --.------..----.........-----.-.+.---.-- Resolution No. Page 2 07-149 It was moved by Bailey and seconded by adopted, and upon roll call there were: Vanderhoef the Resolution be AYES: NAYS: x x x x x x x _..._~...~~'_~______.M'_______'____"___________..__'~-.----.---.....~.---,------.--.."-,. ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn -_..~._..-,._---_..,--~._---~-----_.. CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this I .J,F day of ~ ' dtJo'l , by and between the City of Iowa City, a municipal corporatio , erelnafter referred to as the CITY and Howard R. Green Company, of Cedar Rapids. Iowa, hereinafter referred to as the CONSULTANT. WHEREAS, the City of Iowa City desires to secure the services of an engineering consulting firm to provide assistance in the implementation of the Hydrologic Monitoring System Plan and in the completion of related routine annual services at the Iowa City Landfill and Recycling Center, in order to remain in compliance with the requirements of the Iowa Department of Natural Resources (IDNR) Sanitary Disposal Project Permit, and; WHEREAS, the City of Iowa City desires to secure the services of a consulting engineering firm to provide assistance in maintaining compliance with the Iowa Department of Natural Resources (IDNR) Title V Air Emissions Operating Permit. NOW THEREFORE, it is agreed by and between the parties hereto that the CITY does now contract with the CONSULTANT to provide services as set forth herein. I. SCOPE OF SERVICES The CONSULTANT agrees to perform the following services for the CITY, and to do so in a timely and satisfactory manner. GROUNDWATER AND SURFACE WATER MONITORING ASSISTANCE Calendar Years 2007, 2008 and 2009 The CONSULTANT will perform the following services. City of Iowa City Landfill and Recycling Center staff will complete the quarterly, semi-annual or annual sampling of thirty-four (34) landfill groundwater monitoring wells and five (5) surface monitoring points in accordance with the requirements of Special Provisions item NO.7 of Iowa City's Sanitary Disposal Project Permit (No. 52-SDP-1-72P). Consultant will provide assistance to Landfill staff relative to sampling of the landfill groundwater monitoring wells and surface water points, Included will be: 1) Review and discussion with Landfill staff of the IDNR regulations pertaining to sampling, laboratory analysis, reporting and recordkeeping, to include a review and discussion of the sampling and reporting requirements of the City's Sanitary Disposal Project Permit (No. 52- SDP-l-72P), 2) Review and discussion with Landfill staff of the current Annual Water Quality Report (AWQR) and related historical data for the Iowa City Sanitary Landfill and Recycling Center. 0:IPROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF,DOC Page 1 of llil- -_.._-....----_._--~._._--~,_.._------ ------_.._.-.__.._~--_.,_.,._--_._-_.._-----_._..._----_._~--_.__._---"-._---_.._--_.,----~-------_._------------- GROUNDWATER AND SURFACE WATER MONITORING REPORTING Calendar Years 2007, 2008 and 2009 The CONSULTANT will perform the following services. Following completion of each quarterly, semi-annual or annual sampling event by the Landfill staff, the CONSULTANT will review the analytical data and field measurements from each such sampling event, discuss with landfill representatives any findings that may negatively impact the landfill operation, and prepare a report within the required time discussing the latest results. This periodic report will be submitted with the required IDNR forms to the IDNR central office in Des Moines and the IDNR field office NO.6 in Washington, Iowa. ANNUAL WATER QUALITY REPORTS Calendar Years 2007, 2008 and 2009 The CONSULTANT will perfonm the following services. Prepare an Annual Water Quality Report (AWQR) in December of each year that contains all sampling and testing data collected and approved for the site through November of that year, that provides documentation of the statistical procedures utilized in the evaluation, and that will confonm to the standards of [567] Iowa Administrative Code, Chapter 113.26 (8) d (1) through (4). All results will be summarized in text form, with conclusions and recommendations. The actual statistical analyses output, including graphics and a digital output will be presented in an appendices. The completed report will be reviewed and discussed with CITY staff prior to submittal to IDNR.. . The AWQRs will also address the requirements of the Monitoring Well Performance Reevaluation and Maintenance program, and will discuss monitoring well depths and monthly water levels. ANNUAL LEACHATE CONTROL SYSTEM PERFORMANCE EVALUATION REPORT (LCSPER) Calendar Years 2007, 2008, and 2009 The CONSULTANT will perform the following services. Prepare a Leachate Control System Perfonmance Evaluation (LCSPE) Report each year that summarizes all activities related to the leachate control system. The report will address the amount of leachate extracted, trends in leachate levels within the landfill compared to precipitation and trends in contamination in some monitoring wells. If cleanout of the leachate collection system becomes necessary, the report will describe the methods and results of the cleanout efforts. 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC Page 2 of 1~ In support of CONSULTANTS efforts for this work task Landfill staff will, on a monthly basis, measure and record the levels and elevations of leachate in all IDNR-designated leachate piezometers and gas collection wells. Also, Landfill staff will record monthly the volume of leachate collected and transported to the Iowa City Wastewater Treatment Facility. SEMI-ANNUAL LANDFILL INSPECTION AND REPORTING Calendar Years 2007, 2008, and 2009 The CONSULTANT will perform the following services. Inspect the landfill and prepare a report during the spring and fall of each year, for submittal to the IDNR central office in Des Moines and the IDNR field office NO.6 in Washington, Iowa. The report will describe in detail the site's conformance or nonconformance with the Sanitary Disposal Project Permit and the approved Development Operations Plans and SpeCifications (OOPS). The report will be certified by a Professional Engineer licensed to practice in Iowa. TITLE V AIR EMISSIONS OPERATING PERMIT ANNUAL COMPLIANCE CERTIFICATION and REPORTING Calendar Years 2007, 2008 and 2009 The CONSULTANT will perform the following services. Annual Emission Inventory Questionnaires (EIQs) are required to be submitted to IDNR by March 31st of each year for the previous year's operations. CONSULTANT will prepare and submit the EIQs in 2007, 2008 and 2009 for the three respective previous years' operations. In addition, upon receipt of the schedule of fees from IDNR for the Annual Emission Fee payment, CONSULTANT will prepare the necessary supporting forms for submittal with the annual fee by the City of Iowa City. The associated fee payment is not included in the fee schedule for engineering services as identified in this Scope of Services. The City's Title V permit also requires the submittal of semi-annual monitoring reports. These reports are to be submitted by March 31st and September 30th of each year for the periods of July 1st through December 31st and from January 1st through June 30th, respectively. CONSULTANT will prepare and submit these semi-annual monitoring reports in 2007, 2008 and 2009. This compliance reporting is in direct response to the requirements of the Landfill's Title V Air Emissions Operating Permit, and is therefore separate from the monitoring and reporting required by the IDNR-issued construction permit for the landfill gas collection and control system, from the semi-annual Landfill Gas System Operations Reports required by 40 CFR 60.757 (f) (1) through (6) and 40 CFR 63.1980, and the periodic and immediate Startup, Shutdown and Malfunction (SSM) reporting that may be required by 40 CFR 63.1 0 (d)(5)(i) and (d) (5) (ii), respectively. 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-Q9ICSLF.DOC Page 3 of 10-. LANDFILL SITE TOPOGRAPHIC SURVEY Calendar Years 2007, 2008, and 2009 The CONSULTANT will perform the following services. The base topographic map for the Iowa City Landfill and Recycling Center will be updated on a semi-annual basis. The City will provide an updated Aerial photography topo map in the Spring and a GPS site survey for the site in the Fall. The updated site topography maps will include the closed and active landfill cells and the soil cover borrow areas. This information will be used to provide annual reports of the rate of compaction, the cover dirt-to-refuse ratio, and the remaining airspace for the active cells. GAS COLLECTION AND CONTROL SYSTEM REPORTING Calendar Years 2007, 2008 and 2009 The CONSULTANT will perform the following services. Title 40 Code of Federal Regulations (CFR) Parts 60.757 (f)(1) through (6) and 63.1980 require the submittal of semi-annual operations reports to the Air Quality Bureau of IDNR. These reports are to be submitted for the previous six-month operating periods of July 1st through December 31st and January 1st through June 30th, respectively. The CONSULTANT will prepare and submit the semi-annual monitoring reports in 2007, 2008 and 2009, illustrating: . A summary of gas collection well head monitoring results and the value and length of time of all exceedences of the parameters applicable to gas collection well head monitoring. . A record of monthly operation verification of the flare temperature sensing device and confirmation of the primary flow meter, along with a summary of daily flow meter readings. The CITY will maintain records of daily flow meter readings for use by the CONSULTANT for reporting purposes. . A description and duration of all periods when the gas stream is directed from the control device through a bypass line. . A description and duration of all periods when the control device was not operating for a period exceeding one (1) hour, and the actual length of time the device was not operating. . A listing of all periods of time when the gas collection system was not operating in excess of 5 days. . A listing of all surface locations at which there were exceedences of the 500 ppm limit where re-monitoring (second and/or third monitoring) was conducted, and the 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC Page 4 of 10- _.m.-_"'__.__..___..._.__._.____.__.__'__.____~___^___'_'_...-..-.----.---.-..---.----"-- concentration value obtained from each monitoring and re-monitoring effort. . The location of each surface point at which the methane concentration measurement exceeded 500 ppm, including the concentration of methane at each location for which an exceedence was recorded in the previous month. . A description of the specific corrective action taken in an effort to eliminate any gas collection well head measurement exceedences. . A description of the corrective action taken in an effort to eliminate any surface monitoring point measurement exceedences. . The date and description of any damages sustained and repairs made to the gas collection and control system, or of any system components that are replaced. . The date of installation and the location of each gas collection well or collection system expansion added, including installation, relocation or addition of trench wells. Assist the City staff in preparing and submitting the periodic and immediate reports following startup, shutdown and malfunction events of the gas collection and air pollution control systems. This assistance shall be limited to CONSULTANT'S making available all system operating information as obtained by CONSULTANT, and to CONSULTANT'S review of the staff-prepared final periodic or immediate reports for general compliance with applicable regulations. All deliverables to the City will consist of three hard copies and one electronic copy. 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC Page 5 of 1&k II. TIME OF COMPLETION The Consultant shall complete the Tasks in accordance with the schedule shown. For Calendar Year 2007 Title V Annual Compliance Certification Annual Emission Inventory Questionnaire (EIQ) Title V Semi-annual Monitoring Reports Annual Emissions Fee Payment forms Updated spring Topo Map/Compaction Report Spring 2007 Semi-Annual Inspection/Report Spring 2007 Semi-Annual Sampling Assistance Title V Permit Renewal Application Updated fall Topo Map/Compaction Report Fall 2007 Semi-Annual Inspection/Report Fall 2007 Semi-Annual Sampling Assistance Annual Water Quality Report Annual Leachate Control System Performance Evaluation Report Groundwater/Surface Water Sampling Event Reports Semi-annual Operating Reports For Calendar Year 2008 Title V Annual Compliance Certification Report Annual Emission Inventory Questionnaire (EIQ) Title V Semi-annual Monitoring Reports Annual Emissions Fee Payment fonms Updated spring Topo Map/Compaction Report Spring 2008 Semi-Annual Inspection/Report Spring 2008 Semi-Annual Sampling Assistance Updated fall Topo Map/Compaction Report Fall 2008 Semi-Annual Inspection/Report Fall 2008 Semi-Annual Sampling Assistance Annual Water Quality Report Annual Leachate Control System Perfonmance Evaluation Report Groundwater/Surface Water Sampling Event Reports Semi-annual Operating Reports O:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09 ICSLF.DOC by March 31, 2007 by March 31, 2007 by March 31 and Sept.30, 2007 by June 15, 2007 by March 31, 2007 by April 30, 2007 by May 31,2007 by August 3, 2007 by September 30, 2007 by October 30, 2007 by November 30, 2007 by December 31, 2007 by December 31, 2007 Within 45 days from date of sampling March 31 and Sept. 30, 2007 by March 31, 2008 by March 31, 2008 by March 31 and Sept.30, 2008 by June 15, 2008 by March 31, 2008 by April 30, 2008 byMay31,2008 by September 30, 2008 by October 30, 2008 by November 30, 2008 by December 31, 2008 by December 31,2008 Within 45 days from date of sampling March 31 and Sept. 30, 2008 Page 6 of 1 p-.. For Calendar Year 2009 Title V Annual Compliance Certification Report Annual Emission Inventory Questionnaire (EIQ) Title V Semi-annual Monitoring Reports Annual Emissions Fee Payment forms Updated spring Topo Map/Compaction Report Spring 2009 Semi-Annual Inspection/Report Spring 2009 Semi-Annual Sampling Assistance Updated fall Topo Map/Compaction Report Fall 2009 Semi-Annual Inspection/Report Fall 2009 Semi-Annual Sampling Assistance Annual Water Quality Report Annual Leachate Control System Performance Evaluation Report Groundwater/Surface Water Sampling Event Reports Semi-annual Operating Reports O:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09 ICSLF.DOC by March 31, 2009 by March 31, 2009 by March 31 and Sept.30, 2009 by June 15, 2009 by March 31, 2009 by April 30, 2009 by May 31, 2009 by September 30, 2009 by October 30, 2009 by November 30, 2009 by December 31,2009 by December 31, 2009 Within 45 days from date of sampling March 31 and Sept. 30, 2009 Page 7 of 1~ _ ___.____..__,_______......_________....___..__._..~_..n'n ,.__....__._..______.______._._..____~.________n_.__.___.________. III. GENERAL TERMS A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of their race, creed, color, religion, sex, national origin, disability, age, martial status, gender identity, or sexual orientation. 2. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, creed, color, religion, sex, national origin, disability, age, marital status, gender identity, or sexual orientation. B. Should the City terminate this Agreement, the Consultant shall be paid for all work and services performed up to the time of termination. However, such sums shall not be greater than the lump sum amount listed in Section IV. The City may terminate this Agreement upon seven (7) calendar days written notice to the Consultant. C. This Agreement shall be binding upon the successors and assigns of the parties hereto, provided that no assignment shall be without the written consent of all Parties to said Agreement. D. ltis understood and agreed thatthe retention of the Consultant by the City for the purpose of the Project shall be as an independent contractor and shall be exclusive, but the Consultant shall have the right to employ such assistance as may be required for the performance of the Project. E. It is agreed by the City that all records and files pertaining to information needed by the Consultant for the project shall be available by said City upon reasonable request to the Consultant. The City agrees to fumish all reasonable assistance in the use of these records and files. F. It is further agreed that no Party to this Agreement shall perform contrary to any state, federal, or local law or any of the ordinances of the City of Iowa City, Iowa. G. At the request of the City, the Consultant shall attend such meetings of the City Council relative to the work set forth in this Agreement. Any requests made by the City shall be given with reasonable notice to the Consultant to assure attendance. H. The Consultant agrees to furnish, upon termination of this Agreement and upon demand by the City, copies of all basic notes and sketches, charts, computations, and any other data prepared or obtained by the Consultant pursuant to this Agreement without cost, and without restrictions or limitation as to the use relative to specific projects covered under this Agreement. In such event, the Consultant shall not be liable for the City's use of such documents on other projects. I. The Consultant agrees to furnish all reports, specifications, and drawings, with the seal of a professional engineer affixed thereto or such seal as required by Iowa law. J. The City agrees to tender the Consultant all fees in a timely manner, excepting, however, 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC Page 8 of 1~ -- ~-----_._.,-,~..__..._-_._-_._-_.,-_......._~,._._-~,------,-_._~-"._~-,-_.._._.__._---_.~-_._"-----".._..,-_.,,--~._-~.__.-----_._~-----~_._'----"" that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid, it is agreed that the remaining portion shall be deemed severable from the invalid portion and continue in full force and effect. L. Original contract drawings shall become the property of the City. The Consultant shall be allowed to keep mylar reproducible copies for the Consultants own filing use. M. Fees paid for securing approval of authorities having jurisdiction over the Project will be paid by the City. N. Upon signing this agreement, Consultant acknowledged that Section 362.5 of the Iowa Code prohibits a City officer or employee from having an interest in a contract with the City, and certifies that no employee or officer of the City, which includes members of the City Council and City boards and commissions, has an interest, either direct or indirect, in this agreement, that does not fall within the exceptions to said statutory provision enumerated in Section 362.5. 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-Q9ICSLF.DOC Page 9 of 19- IV. COMPENSATION FOR SERVICES BASIC SERVICES Landfill staff Groundwater/Surface Water Sampling Assistance (6 events) Groundwater/Surface Water Sampling Event Report (6 events) Annual Water Quality Report (3 events) Annual LCSPE Reports (3 events) Semi-Annual Landfill Inspections/Reports (6 events) Title V Annual Compliance Certification (3 events) Annual Emission Inventory Questionnaire (EIQ) (3 events) Title V Semi-annual Monitoring Report (6 events) Annual Emissions Fee Payment forms Landfill Site Topographic Survey (3 events) Semi-annual Gas Collection and Control System Operating Reporting (6 events) Total Compensation - Basic Services O:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC $ 1,200 $ 6,000 $ 42,000 $ 24,000 $ 8,000 $ 3,900 $ 22,000 $ 3,000 $ 1,500 $ 14,500 $ 39.000 $165,100 Page 10 of 1~ v. MISCELLANEOUS A. Insurance Requirements 1. Certificate of Insurance, Cancellation or Modification a. Before commencing work, the Consultant shall submit to the City, for approval, a Certificate of Insurance meeting the requirements specified herein, to be in effect for the full contract period. b. The Consultant shall notify the City in writing at least thirty (30) calendar days prior to any change or cancellation of said policy or policies. c. Cancellation or modification of said policy or policies shall be considered just cause of the City of Iowa City to immediately cancel the Agreement and/or to halt work on the Project, and to withhold payment for any work performed on the contract. 2. Minimum Coverage a. Any policies of insurance purchased by the Consultant to satisfy its responsibilities under this Agreement shall include contractual liability coverage, and shall be in the following type and minimum amounts: Comprehensive General Liability Each Occurrence Aaareaate (1) Bodily Injury (2) Property Damage $250,000.00 $500,000.00 $100,000.00 Motor Vehicle Liability and Property Damage Insurance Per Person Per Accident (1) Bodily Injury (2) Property Damage $250,000.00 $500,000.00 $100,000.00 Workers' Compensation insurance as required by Chapter 85, Code of Iowa. Professional liability coverage minimum: $1,000,000.00. 3. Professional Coverage The Consultant agrees at all times material to this Agreement to have and maintain professional liability insurance covering the Consultant's liability for the Consultant's negligent acts, errors and omissions to the City in the sum of $1 ,000,000. 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC Page 11 of 1~ 4. All provisions of he Agreement shall be reconciled in accordance with generally accepted standards of the Engineering Profession. 5. It is further agreed that there are no other considerations or monies contingent upon or resulting from the execution of this Agreement, that this is the entire Agreement, and that no other monies or considerations have been solicited. FOR THE CITY ~(_)1 ffL -- FOR THE CONSULTANT By: - By: h1~n tl..-0 Title: MAYO~ Date: MAy J) d.oo7 Michael G. Daniel, CPA Title: Vice President - CFO Date: ?. It:(. ~a<:r7 ATTEST: .htA.i'~-?d:k'. Kau/ O:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-Q91CSLF.DOC Page 1 Q..of 19- Ib CONSULTANT AGREEMENT THIS AGREEMENT, made and entered into this day of , , by and between the City of a City, a municipal corporation, hereinafter referred to as the CITY and Howard R. Green om an ,of Cedar Rapids. Iowa ,hereinafter referred to as the CONSULTANT. WHEREAS, the City of Iowa CitY~Sires to secure the servic s of an engineering consulting firm to provide assistance in the imple entation of the Hydrologi Monitoring System Plan and in the completion of related routine ann I services at the Iowa Cit Landfill and Recycling Center, in order to remain in compliance with the r quirements of the Iowa D partment of Natural Resources (IDNR) Sanitary Disposal Project Permit, ,nd; WHEREAS, the City of Iowa City de,sires to secure the serlices of a consulting engineering firm to provide assistance in maintaining ~ompliance with the Iowa Department of Natural Resources (IDNR) Title V Air Emissions Operat~g Permit. I '; I NOW THEREFORE, it is agreed by a~d between the plrties hereto that the CITY does now contract with the CONSULTANT to provide se\ices as set fO/~ herein. \ / \ I. SCOPE OF SERVICES The CONSULTANT agrees to perform th follo~lng services for the CITY, and to do so in a timely and satisfactory manner. GROUNDWATER AND SURFA WATER MONITORING ASSISTANCE Calendar Yeats 007,2008 and 2009 The CONSULTANT will perform the follo~ing S City of Iowa City Landfill and Recycling Center taff will complete the quarterly, semi-annual or annual sampling of thirty-four (34)/landfill grou dwater monitoring wells and five (5) surface monitoring points in accordance with the require nts of Special Provisions item No. 7 of Iowa City's Sanitary Disposal Project Permit (No. 52-S -1-72P). Consultant will provide assistance to Landfill staff relatl e to sampling of the landfill groundwater monitoring wells and surface water points. Included wi be: 1) Review and discussion with Landfill staff of the IDNR gulations pertaining to sampling, laboratory analysis, reporting and recordkeeping, to inclue a review and discussion of the sampling and reportirig requirements of the City's Sanitary Disposal Project Permit (No. 52- SDP-1-72P). . ; 2) Review and disc"'~sion with Landfill staff of the current Annual Water Quality Report (A WQR) and rel?led historical data for the Iowa City Sanitary Landfill and Recycling Center. 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC Page 1 of 19., GROUNDWATER AND SURFACE WATER MONITORING REPORTING CalElndar Years 2007,2008' nd 2009 The CONSULTANT will pe Following completion r annual sampling event by the Landfill staff, the CONSULT AN will review the analytical da and field measurements from each such sampling event, discuss ith landfill representative any findings that may negatively impact the landfill operation, and pr are a report within th required time discussing the latest results. This periodic report will be ubmitted with the re ired IDNR forms to the IDNR central office in Des Moines and the IDNR eld office NO.6 in ashington, Iowa. \ , \ A~NUAL WAT R QUALITY REPORTS C~lendarYe rs 2007, 2008 and 2009 , The CONSULTANT will perform the \1l0Wi g services. Prepare an Annual Water Quality e ort (AWQR) in December of each year that contains all sampling and testing data collected nd approved for the site through November of that year, that provides documentation of the tistical procedures utilized in the evaluation, and that will conform to the standards of [567] 16w Administrative Code, Chapter 113.26 (8) d (1) through (4). / ! All results will be summarized inllext form with conclusions and recommendations. The actual statistical analyses output, inlluding gra hics and a digital output will be presented in an appendices. The completed/report will b reviewed and discussed with CITY staff prior to submittal to IDNR.. / The AWQRs will also qCJdress the requi ments of the Monitoring Well Performance Reevaluation and Mainte~ance program, and ill discuss monitoring well depths and monthly I water levels. I I f I ANNUAL LEACHATE CONTROL YSTEM PERFORMANCE ! EVALUATION REPOR (LCSPER) / Calendar Years 2007, 20 8, and 2009 ! The CONSULTANT 411 perform the following services. i Prepare a Leachat~ Control System Performance Evaluatio\;j (LCSPE) Report each year that summarizes all actiytties related to the leachate control system. 1;,he report will address the amount of leachate extrac d, trends in leachate levels within the landfill compared to precipitation and trends in contami tion in some monitoring wells. If cleanout of th leachate collection system becomes necessary, the report will describe the methods and re ults of the cleanout efforts. 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC Page 2 of 1 Qo- In support of CONSULTANTS efforts for this work task La' fill staff will, on a monthly basis, measure and record the leve . and elevations of leachate in all IDNR-designated leachate piezometers and gas collecti wells. Also, Landfill staff will re ord monthly the volume of leachate collected and transported t the Iowa City Wastewater Treat ent Facility. SEMI- NNUAL LANDFILL INSPECTI N AND REPORTING Calendar Years 2007, 20 , and 2009 \ The CONSULTANT will pe~orm the following services \ Inspect the landfill and prepare a report during th spring and fall of each year, for submittal to the IDNR central office in D~s Moines and the I R field office NO.6 in Washington, Iowa. The report will describe in detaij the site's confoytnance or nonconformance with the Sanitary Disposal Project Permit and l{1e approved D~elopment Operations Plans and Specifications (DOPS). The report will be c~ified by a p?"fessional Engineer licensed to practice in Iowa. \ : \ ,. \ / \ f , TITLE V AIR I~SIONS OPERATING PERMIT ANNUAL COMPLlAN CERTIFICATION and REPORTING calenda~j ars 2007, 2008 and 2009 The CONSULTANT will perform thefOllowi g services. Annual Emission Inventory QUestionnaire (EIQs) are required to be submitted to IDNR by March 31st of each year for the previous ye r's operations. CONSULTANT will prepare and submit the EIQs in 2007, 2008 and 2009 for t e three respective previous years' operations. In addition, upon receipt of thfschedule of fees f m IDNR for the Annual Emission Fee payment, CONSULTANT will prepa~ the necessary supp rting forms for submittal with the annual fee by the City of Iowa City. "(Ale associated fee pay ent is not included in the fee schedule for engineering services a&fidentified in this Scope 0 Services. The City's Title V perl]1it also requires the submittal semi-annual monitoring reports. These reports are to be sub.fnitted by March 31 st and Septe ber 30th of each year for the periods of July 1st through Djlcember 31st and from January 1st through June 30th, respectively. CONSULTANT will;prepare and submit these semi-annu monitoring reports in 2007, 2008 and 2009. / This compliance/reporting is in direct response to the requir ents of the Landfill's Title V Air Emissions Operating Permit, and is therefore separate fro the monitoring and reporting required by th, IDNR-issued construction permit for the Ian II gas collection and control system, from /he semi-annual Landfill Gas System Operations eports required by 40 CFR 60.757 (f) ~1 through (6) and 40 CFR 63.1980, and the perio . and immediate Startup, Shutdown a Malfunction (SSM) reporting that may be required by 4Q CFR 63.1 0 (d) (5)(i) and (d) (5) (ii), r spectively. 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09 ICSLF.DOC Page 3 of 1"- The CONSULTANT will rform the following services. LANDFILL-~ITE TOPOGRAPHIC SUR,VEY GalendarYears 2007, 2008, and 20~9 I I The base topographic m for the Iowa City Landfill and Rec cling Center will be updated on a semi-annual basis. The Ci will provide an updated Aerial ph ography topo map in the Spring and a GPS site survey for the sit in the Fall. The updated site to graphy maps will include the closed and active landfill cells and t~ soil cover borrow areas. T is information will be used to provide annual reports of the rate of cOfl:1paction, the cover dirt-to- fuse ratio, and the remaining airspace for the active cells. \ \ \, \ \ GAS COLLECTION::eO CON OL SYSTEM REPORTING Calendar \ears 2 7,2008 and 2009 The CONSULTANT will perform the folio ing .services. l Title 40 Code of Federal Regulations (C ) Parts 60.757 (f) (1) through (6) and 63.1980 require the submittal of semi-annual operatiopls reports to the Air Quality Bureau of IONR. These reports are to be submitted for the plevi us six-month operating periods of July 1 st through December 31st and January 1st thr~'ugh une 30th, respectively. The CONSULTANT will prepare and submit the semi-annu~ monit 'ng reports in 2007, 2008 and 2009, illustrating: . A summary of gas colll!lction well h ad monitoring results and the value and length of time of all exceederjCes of the pa meters applicable to gas collection well head monitoring. / .' . A record of mont,l'ily operation verifica~on of the flare temperature sensing device and confirmation' of the primary flow me r, along with a summary of daily flow meter readings. The ..CITY will maintain record ~f daily flow meter readings for use by the CONSUL T A~'t for reporting purposes. \ . A descripti9l1 and duration of all periods Wh~ the gas stream is directed from the control de,fice through a bypass line. \ . A descrlition and duration of all periods when t~ control device was not operating fora pEiiod exceeding one (1) hour, and the act~~ength of time the device was not opera~ng. \ . A li~ng of all periods of time when the gas cOllectiO~s.ystem was not operating in ex1ess of 5 days. , , . tilisting of all surface locations at which there were exceedences of the 500 ppm .tmit where re-monitoring (second and/or third monitoring) was conducted, and the O:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC Page 4 of lQr.. ____.___~_~_~______~_~...~__~_.___._.__.__.._.,.,_.______,____._.._.__...___._ ,. 0' _'__ ______,. _.__.._.... "',_._...__"'_""'_ .._____.~.._.+_+_..__..._.______.._ concentration value obtained from each monitoring and re-monitoring effort. . The location of each surface point at which the methane concentration measurement \- exceeded 500 ppm, including the concentration of methane at each location for which an exceedence was recorded in the previous month. . A description of the specific corrective action taken in an effort to eliminate any gas collection well head measurement exceedences. \ \ . ~ description of the corrective action taken in an effort to eliminate any surface rl\~mitoring point measurement exceedences. . Th~\date and description of any da~ageS sustained and repairs made to the gas cOlle~~:on and control system, or ojany system components that are replaced. . The da\e of installation and theiocation of each gas collection well or collection system ~pansion added, inclu5*ng installation, relocation oraddition of trench wells. I i Assist the City staff in reparing and s4bmitting the periodic and immediate reports following startup, shutdown and Ifunction events of the gas collection and air pollution control systems. This assistance shall be imited to yONSUL TANT'S making available all system operating information as obtained by ONSUwiANT, and to CONSULTANT'S review of the staff-prepared final periodic or immediate r ortsfor general compliance with applicable regulations. All deliverables to the City will con 'st of three hard copies and one electronic copy. \ \ \ \ \\ \ \ \ \ 0:\PROJ\723920J04\CONTRACT ANNUAl SERVICES 07-09ICSLF.OOC Page 5 of 1"- II. TIME OF COMPLETION -",. The Consultant shall complete the Tasks in accordance with the schedule shown, For Calendar Year 2007 //' Title V Annual Compliance C 1;cation Annual Emission Inventory, uestionnaire (EIQ) Title V Semi-annual Moni ring Reports Annual Emissions Fee yment forms Updated spring Topo M p/Compaction Report Spring 2007 Semi-Ann allnspection/Report Spring 2007 Semi-Ann al Sampling Assistance Title V Permit Renewal pplication Updated fall Topo Map/ mpaction Report Fall 2007 Semi-Annual I spection/Report Fall 2007 Semi-Annual S mpling Assistance Annual Water Quality Rep rt Annual Leachate Control S tem Performan~ Evaluation Report / Groundwater/Surface Water ampling // Event Reports / Semi-annual Operating Reports i by Mar 31, 2007 byM ch31,2007 by rch 31 and Sept.30, 2007 by une 15, 2007 b March 31, 2007 y April 30, 2007 by May 31,2007 by August 3, 2007 by September 30, 2007 by October 30, 2007 by November 30, 2007 by December 31,2007 by December 31,2007 Within 45 days from date of sampling March 31 and Sept. 30, 2007 For Calendar Year 2008 / Title V Annual Compliance Certifiyati Annual Emission Inventory Que~jonn 're (EIQ) Title V Semi-annual Monitorin9;Reports Annual Emissions Fee Paym~t forms Updated spring Topo Map/Compaction Re ort Spring 2008 Semi-Annuall~spection/Repo Spring 2008 Semi-Annual ,Sampling Assistan Updated fall Topo Map/q6mpaction Report Fall 2008 Semi-Annual JIlspection/Report Fall 2008 Semi-AnnuaVSampling Assistance Annual Water Quality/Report Annual Leachate Co~trol System Performance Evaluation Repcirt Groundwater/Surfoice Water Sampling Event Reportli Semi-annual Opfrating Reports ,. / L O:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF,DOC by March 31, 2008 by March 31, 2008 by March 31 and Sept.30, 2008 by June 15, 2008 by March 31, 2008 by April 30, 2008 by May 31,2008 by September 30, 2008 by October 30, 2008 by November 30, 2008 by December 31, 2008 by December 31,2008 Within 45 days from date of sampling March 31 nd Sept. 30, 2008 Page 6 of 1Ga. For Calendar Year 2009 Title V Annual Compliance Certification Report Annual Emission Inventory Questionnaire (EIQ) Title V Semi-annual Monitoring Reports Annual Emissions Fee 8 ent forms Updated spring Topo ap/Compaction Report Spring 2009 Semi-An uallnspection/Report Spring 2009 Semi-An al Sampling Assistance Updated fall Topo Map ompaction Report Fall 2009 Semi-Annual I spection/Report Fall 2009 Semi-Annual S piing Assistance Annual Water Quality Rep . Annual Leachate Control Stem Performance Evaluation Report \. Groundwater/Surface Water S~pling Event Reports '.' Semi-annual Operating Reports \/ /. ! O:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC by M.~12OO9 by Ma~th 31, 2009 by fo.1irch 31 and Sept.30, 2009 bylune 15, 2009 ~yMarch 31, 2009 ,/by April 30, 2009 / by May 31, 2009 by September 30, 2009 by October 30, 2009 by November 30, 2009 by December 31, 2009 by December 31,2009 Within 45 days from date of sampling March 31 and Sept. 30, 2009 \ " \ \, \ , \ \ \ \ \. Page 7 of lCil. III. GENERAL TERMS A. The Consultant shall not commit any of the following employment practices and agrees to prohibit the following practices in any subcontracts. 1. To discharge or refuse to hire any individual because of the' race, creed, color, religion, sex, national origin, disability, age, martial status, gender' entity, or sexual orientation. 2. To discriminate against any individual in terms, conditi ns, or privileges of employment because of Irrace, creed, color, religion, sex, naf nal origin, disability, age, marital status, gen er identity, or sexual orientation. B. Should the City erminate this Agreement, the Co ultant shall be paid for all work and services perform up to the time of termination. wever, such sums shall not be greater than the lump sum mount listed in Section IV. T City may terminate this Agreement upon seven (7) calendar ays written notice to the C sultant. C. This Agreement shall e binding upon the ~ ccessors and assigns of the parties hereto, provided that no assig ment shall be wi%ut the written consent of all Parties to said Agreement. / .. D. It is understood and agree that the ret~ntion of the Consultant by the City for the purpose of the Project shall be as an in pendel}fcontractor and shall be exclusive, but the Consultant shall have the right to emplo uch.assistance as may be required for the performance of the Project. E. It is agreed by the City that alVre ords and files pertaining to information needed by the Consultant for the project shall be vailable by said City upon reasonable request to the Consultant. The City agrees to furnis all reasonable assistance in the use of these records and files. ! F. It is further agreed that no Party to this greement shall perform contrary to any state, federal, or local law orany of the ordinanc . of the City of Iowa City, Iowa. G. At the request of the City, the Consultant sh~\attend such meetings of the City Council relative to the worK set forth in this Agreement\Any requests made by the City shall be given with reasonable notice to the Consultant to ~sure attendance. H. The consultant~grees to furnish, upon termination J.rhiS Agreement and upon demand by the City, copies of all basic notes and sketches, charts~computations, and any other data prepared or obtained by the Consultant pursuant to this A eement without cost, and without restrictions .,or limitation as to the use relative to speci projects covered under this Agreement". In such event, the Consultant shall not be liable for the City's use of such documel"\ls on other projects. . I I. The Co~'sultant agrees to furnish all reports, specifications, and drawings, with the seal of a profes~onal engineer affixed thereto or such seal as required by Iowa law. I J. The Ci~ agrees to tender the Consultant all fees in a timely manner, excepting, however, O:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.DOC Page 8 of 1~ that failure of the Consultant to satisfactorily perform in accordance with this Agreement shall constitute grounds for the City to withhold payment of the amount sufficient to properly complete the Project in accordance with this Agreement. K. Should any section of this Agreement be found invalid. it is~greed that the remaining portion shall be deemed able from the invalid portion and/continue in full force and effect. / L. Original contract rawings shall become the proper:t1~f the City. The Consultant shall be allowed to keep ar reproducible copies for t~onsultants own filing use. M. Fees pai.d for securi . approval of authoritie~aving jurisdiction over the Project will be paid by the City. \ / \ / \ ' N. Upon signing this agreEil,Tlent, Consultai'l't acknowledged that Section 362.5 of the Iowa Code prohibits a City ofi~er or emplJivee from having an interest in a contract with the City, and certifies that no'~mploy~ or officer of the City, which includes members of the City Council and City ~oard' and commissions, has an interest, either direct or indirect, in this agreement, ~rt/ does not fall within the exceptions to said statutory provision enumerated in Sec~,~ 362.5. ,/ " \ -, i , , \, / \ \ \ \, \ I' 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09 ICSLF.DOC Page 9 of 19.. . . IV. COMPENSATION FOR SERVICES BASIC SERVICES landfill s Groundwater/Surface Water Sampling Assistan (6 events) Groundwater/ rface Water Sampling Event Rep (6 events) Annual Water Q ality Report (3 events) Annual lCSPE R orts (3 events) Semi-Annual land I Inspections/Reports (6 ents) Title V Annual Comp nce Certification (3 e ents) Annual Emission Inve ory Questionnaire IQ) (3 events) Title V Semi-annual Mo .toring Report (~'events) Annual Emissions Fee Pent forms/ Landfill Site Topographic rvey (3 e,lrients) Semi-annual Gas Collection~nd C911trol System Operating Reporting (6 events) \ i \ '\ Total compens~ti~ - Basic Services \ \ \ \ , \ \ '\, \ l~- O:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.OOC $ 1,200 $ 6,000 $ 42,000 $ 24,000 $ 8,000 $ 3,900 $ 22,000 $ 3,000 $ 1,500 $ 14,500 $ 39.000 $165,100 , Page 10 of 1Q. , , . . 1. Certificate of Insurance, Cancellation or Modification V. MISCELLANEOUS A. Insurance Requirements Before commencing work, the Consultant shall approval, a Certificate of Insurance meeting th requirements specified herein, to be in effect for the full contract pe' d, I The Con ultant shall notify the City in writill'g at least thirty (30) calendar days prior to a change or cancellation of saJd policy or policies. / / Cancellatio or modification of said ppiicy or policies shall be considered just cause of the ity of Iowa City to immediately cancel the Agreement and/or to halt work on t Project, and to withhold payment for any work performed on the contract. \ \ Minimum Coverage , \. a. b. c. 2. a. Any policies of insur ce purchased by the Consultant to satisfy its responsibilities under is Agreement shall include contractual liability coverage, and shall be 'n the following type and minimum amounts: Comprehensive General Lia Each Occurrence Aaareaate I (1) Bodily Injury \ $250,000.00 $500,000.00 (2) Property Damage $100,000.00 Motor Vehicle Liability and Property Damage Insurance Per Person Per Accident \ (1) Bodily Injury $500,000.00 (2) Property Damage $100,000.00 Workers' Compensation insurance as requ ed by Chapter 85, Code of Iowa. Professional liability coverage minimum: $1,0 ,000.00. \ \. \ \ \. 3. Professional Coverage The consultant agrees at all times material to this Ag;~ement to have and maintain proflissional liability insurance covering the Consultant's'liability for the Consultant's neQligent acts, errors and omissions to the City in the sum of $1,000,000. 0:\PROJ\723920J04\CONTRACT ANNUAL SERVICES 07-09ICSLF.OOC Page 11 of 1"- - -- -,_..~._-,-_..,-,--".. ---- ---_.~-----_."---,._- - .--".'-'._--~"'------~'-~-'--'----'---~--"-'''''- -"._"-'--'--~--'-------'-~"-' " 4. All provisions of he Agreement shall be reconciled in accordance with generally accepted standards of the Engineering Profession. 5. 1\ is further agreed that there are no other considerations or monies contingent upon . or resulting from the execution of this Agreement, that this is th,e entire Agreement, and that no other monies or considerations have been solicite . FOR THE CITY \ \ \ , , " Date: '. . By: 'h1~o. tl..-0 / Michael G. Daniel, CPA Title; Vice President - CFO i pate: "2 '/"1. t<1<Y7 By: Title: ATTEST: " , J'.' ;' \ . \ \ \ \ \ \ \ \ \ , \ \ \ \ \ \ \ \ \ \ " \ \ I O:\PR0J\72392OJ04\CONTRACT ANNUAL SERVICES 07.Q9ICSLF.OOC Page 1 'tot 1;l. - - '_"'__'_"'_'__"__'~_ ... ,~__,__._,_,',___"'""'",'.._." ..____,.'"'..,.".._'.___n_.__.".... _____.._._._____._...___".__ - --------.-------.,---.-.--.--,-..-.--.---..----...----._._--_._------_..__._----,._-,--------~.__.._-_.. ~/7 ADVERTISEMENT FOR BIDS NEWTON ROAD WATER MAIN REPLACEMENT PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:00 A.M. on the 24th day of April, 2007, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Pro- posals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 1" day of May, 2007, or at such later time and place as may be scheduled. The Project will involve the following: Bore 2,340 LF 8" water main replacing existing 6" water main, transfer of 34 water services, removal and replacement of 1,190 SF PCC pavement with HMA overlay, removal of 1,500 SF 4" PCC sidewalk, installation of 1,000 SF 4" sidewalk, construction of 11 ADA compliant curb ramps, and other associated work. All work is to be done in strict compliance with the plans and specifications prepared by City of Iowa City Engineering Division, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish AF-1 ---_._-----~--~~------_._-'"'---".~._--'--_.__._---_.-... a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Days: 50 Early Start Date: May 21, 2007 Late Start Date: May 29, 2007 Liquidated Damages: $200 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Iowa City Engineering Division Office in Iowa City, Iowa, by bona fide bidders. A $40.00 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to City of Iowa City. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors On City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicaiities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF-2 ___.___~__~_.____~_~_.__..__..._.___"_._..__~.____..~.,_..__. __._.__..._.______~__ ._. _w____._____...._...,___._.___+_..__..__.__.___.______ N~ ~ Prepared by: Sarah Okerlund, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5149 RESOLUTION NO. 07-150 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE NEWTON ROAD WATER MAIN REPLACEMENT PROJECT. WHEREAS, Tschiggfrie Excavating of Dubuque, Iowa has submitted the lowest responsible bid of $429,994,55 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Tschiggfrie Excavating, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 1 s t day of May ,20 07 Q (JJJ!. MAYOR - - . - -- ATTEST: /7~;.....0 ,v .~~ CITY ERK Approved by /__ ~'<7 City Attorney's Office It was moved by Champion and seconded by Vanderhoef adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: x X X X X X X Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn pweng\masters\newtonrd. doc :1ft ADVERTISEMENT FOR BIDS 2007 PAVEMENT REPLACEMENT FOR WATER MAIN PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:30 A.M. on the 24th day of April, 2007, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Pro- posals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 1st day of May 2007 or at such later time and place as may be scheduled. The Project will involve the following: Replacement of 1,560 SF PCC Pavement and Driveways, 950 SF of HMA Pavement and Driveways, 65 SF of Brick Pavers, 3,955 SF of 4" Sidewalk, 590 SF of 6" Sidewalk and Curb Ramp, 196 SF of ADA Truncated Domes, and 5,890 SF of Removals. All work is to be done in strict compliance with the plans and specifications prepared by the Iowa City Engineers Office, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to AF-1 ____.____.__.__"'_,w..,_'__~_.____._~__m....._.__'.. ._~....~_._~...._____".."'___"__.______ -.----.,.~-._,-"---,-~--_.- be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of five (5) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Specified Completion Dates: Division I: July 2, 2007 Division II: August 6, 2007 Division III: September 28, 2007 Liquidated Damages: $50.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the City of Iowa City Engineers Office, Iowa City Iowa, by bona fide bidders. A $10.00 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to City of Iowa City. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a iist on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF-2 ~ ~ Prepared by: Sarah Okerlund, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5149 RESOLUTION NO. 07-151 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE 2007 PAVEMENT REPLACEMENT FOR WATER MAIN PROJECT. WHEREAS, All American Concrete Inc. of West Liberty, Iowa has submitted the lowest responsible bid of $68,645.00 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to All American Concrete Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 1st day of May ,20 07 C2~L 1. ~ MAYOR -- ATTEST: 7J~A/:""".J K. ~auJ CITY LERK Approved by ~0~? City Attorney's Office It was moved by Champion and seconded by adopted, and upon roll call there were: Bailey the Resolution be AYES: NAYS: ABSENT: x x x x x x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn pweng\masters\2007pavementreplace.doc ~o /1 Prepared by: Eleanor Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 52240; 319-356-5030 RESOLUTION NO. 07-152 RESOLUTION REPEALING RESOLUTION NO. 07-28 AUTHORIZING THE ACQUISITION OF PROPERTY INTERESTS NECESSARY FOR CONSTRUCTION OF THE U.S. HIGHWAY 6 & GILBERT STREET INTERSECTION IMPROVEMENT PROJECT. WHEREAS, Resolution No. 07-28 authorized acquisition of property interests necessary to construct the U.S. Highway 6 & Gilbert Street Intersection Improvement Project ("Project"); and WHEREAS, the City Council has determined not to proceed with construction of the Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Resolution No. 07-28 is hereby repealed. Passed and approved this ~ day of May '04( JJl- MAYOR rr:~ City Attorney's Office 1-/-;A)-07 ATTEST: ~~~--> -k'. ~~ CLERK It was moved by O'Donnell and seconded by Ch"mnion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn x X X X X Annen/ord&res/Res-repealing Gilbert-Hwy 6.doc ~JCC ~~ m e m 0 ....... Date: April 25, 2007 To: Iowa City City Council 7/f From: Jeff Davidson, Executive Director Re: Surface Transportation Program (STP) funds for the U.S. Highway 6/Gilbert Street intersection improvement project On your May 1, 2007 City Council meeting agenda is an item to repeal the property acquisition resolution for the US Highway 6/Gilbert Street intersection improvement project. You have indicated that there is no longer a majority of the Iowa City City Council in favor of implementing this project. The JCCOG Transportation Improvement Program (TIP) includes $2 million in STP funds which were allocated by the JCCOG Urbanized Area Policy Board for the U.S. Highway 6/Gilbert Street project. This is a project-specific allocation of STP funds, and the funds are programmed for implementation in FY08. The question has been posed as to what will happen to the $2 million in STP funds if Iowa City does not move ahead with the U.S. Highway 6/Gilbert Street improvement project. According to standard policy, the funds would revert back to JCCOG for reallocation. We currently have $1.6 million in STP funds available for distribution this fall, and the $2 million from the U.S. Highway 6/Gilbert Street improvement project would be added to this amount for redistribution. Iowa City, along with Coralville, North Liberty, Tiffin, and University Heights are all eligible recipients of these funds. It has been asked whether it is possible for Iowa City to request the $2 million be shifted from the U.S. Highway 6/Gilbert Street improvement project to another project which has been considered for STP funding in a previous JCCOG funding cycle. This is possible. A project which has been suggested by City of Iowa City staff members is the Lower Muscatine Road improvement project. This is a project for which funding was considered but not allocated during the last JCCOG STP funding cycle. The Iowa Department of Transportation has indicated that it would be acceptable for the JCCOG Board to consider action to shift funds from the U.S. Highway 6/Gilbert Street project to the Lower Muscatine Road project since it has been through JCCOG's public comment process. To clarify, neither Iowa DOT nor JCCOG are advocating such an action, but if it is requested by the City of Iowa City, the JCCOG Urbanized Area Policy Board could consider it. Let me know if you have any questions. cc: John Yapp Steve Atkins Rick Fosse Ron Knoche jccogadm/memlSTP-reallocate.doc I ~ 1 --= -14' !~Wi!:1lf: "-.... ..all.' ......~ CITY OF IOWA CITY ~ MEMORANDUM' Date: April 26, 2007 To: City Council From: Administrative Assistant to the City Manager Re: Deer Management Task Force Recommendation for 2007-2008 On February 6, 2007, the Deer Management Task Force reconvened to recommend to City Council a Deer Management Plan that meets the goals of the Long-Term Deer Management Plan. Upon review of the 2006 DeerNehicle Strike Report, the 2007 Summary Report submitted by White Buffalo, Inc., and the 2007 helicopter count performed by the IDNR, Task Force members concluded Iowa City is still experiencing an overpopulation of deer and recommended lethal reduction by means of sharpshooting and bow hunting during the winter of 2007 -2008. Enclosed you will find correspondence from the City Manager relating to this issue. The 2007-2008 Annual Plan and the Long-Term Deer Management Plan have been approved and affirmed by the Task Force. Final minutes of the April 9 meeting and draft minutes of April 23,d meeting are included in the April 26 Information Packet. The Annual Report of the 2006- 2007 Iowa City Deer Task Force has been finalized and approved by the Task Force. Due to the size of this report, it is available on-line at www.icgov.org. In anticipation of Council approval, and authorization from the IDNR, enclosed with this memorandum is a letter from the City Manager to Mr. Larry Wilson at the University of Iowa requesting access to University property again this winter. Enclosure cc: Deer Task Force r'v1+J ~"'I //-, c~ Prepared by: Susan Dulek, Assl. City Attorney, 410 E. Washington SI., Iowa City, IA 52240-319-356-5030 RESOLUTION NO. 07-153 RESOLUTION APPROVING THE 2007-2008 DEER MANAGEMENT ANNUAL PLAN, RESCINDING RESOLUTION NO. 05-328, AND APPROVING A REVISED LONG- TERM DEER MANAGEMENT PLAN. WHEREAS, Resolution No. 07-123 requires the Iowa City Deer Task Force and the City Council to review the Long-Term Deer Management Plan before March 15, 2008; WHEREAS, Resolution No. 05-328 approved a revised Long-Term Deer Management Plan ("Long Term Plan") for the City of Iowa City; WHEREAS, Paragraph 6 of the Long Term Plan provides that the Iowa City Deer Task Force will submit an annual plan to the City Council and that the City Council will adopt an annual plan; WHEREAS, the Iowa City Deer Task Force approved the attached 2007-2008 Deer Management Annual Plan; WHEREAS, the Deer Task Force recommends that City Council revise the Long-Term Deer Management Plan by deleting the requirement that the City prepare annual reports on the effectiveness of deer reflectors and by deleting the use of rimfire rifles; and WHEREAS, it is in the public interest to adopt said annual plan and revise the Long Term Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: The attached 2007-2008 Deer Management Annual Plan is adopted. The attached Long-Term Deer Management Plan (rev. 4/07) is affirmed. Resolution No. 05-328 is rescinded. The City Manager is authorized and directed to take all actions necessary to implement said plans. Passed and approved this 1 s t day of May , 2007. C2 (JJL__ MAYOR ATTEST: 7J~~~ ,-,) ok. -~.uJ CITY CLERK Approved by ~~ \.(, d\-Ot-- City Attorney's Office -_.--_......~---~--~-~--- -- ,,_....-.~_..__.,.__._-~-----_._--'-~-----_. Resolution No. Page ? 07-153 It was moved by n' Donne 11 and seconded by adopted, and upon roll call there were: Elliott the Resolution be AYES: NAYS: ABSENT: x Bailey x Champion x Correia x Elliott x O'Donnell x Vanderhoef x Wilburn _"._--~--,-'"-'----'_.'--~~--''-'-''' -"--'~----_._'- . ..__.,----_.._------~~-----_.__._-^,.- 2007-2008 DEER MANAGEMENT ANNUAL PLAN It is the recommendation of the 2007-2008 Iowa City Deer Task Force that the City Council of Iowa City resolve that the City Manager is authorized and directed to implement the 2007-2008 Deer Management Plan, including the following elements: 1. The Iowa City Deer Task Force will continue to assemble resources that provide residents with information on deer and offer guidelines for limiting localized deer damage through the use of repeiients, screening, alternative plantings, and other techniques. Educational materials will be available at City Hall and the Public Library, on City Channel 4, and on the City web site (www.icgov.org). 2. The Iowa City Deer Task Force will continue to evaluate the effectiveness of warning signs designed to reduce the likelihood of vehicle-deer accidents. To further minimize deer-vehicle confiict, Council will direct staff to consult with a qualified professional to evaluate feasibility of passageways under roads in planning and designs for transportation improvement projects. The City wiii also investigate the availability of federal funds for including such passageways in eligible transportation projects. 3. The City will actively work with the Department of Natural Resources (DNR) to fully understand and support their efforts to control the deer population for which the DNR is responsible and which affects the health, safety, and welfare of Iowa City residents. 4. The Iowa City Deer Task Force will continue to inquire about the feasibility of a deer contraception pilot project or program in Iowa City. 5. The City will continue to compile data for deer management, including but not limited to information about vehicle-deer accidents, citizen comments, and an annual helicopter deer count. 6. The City will apply in a timely fashion for authorization from the IDNR to implement a plan to kill no more than the number of antlerless deer as recommended by the IDNR within the Iowa City corporate limits, by sharpshooting, during the winter of 2007-2008. a. To enhance understanding of deer reproductive rates, in cooperation with the DNR, the sharpshooting agency, and meat processors, the City will allow reproductive necropsies to be performed on deer killed. b. The City will fully comply with all state laws governing the killing of deer, exercise great caution and observe all possible safety measures, assure use of the most humane methods available, and arrange for the free distribution of donated processed deer meat. 7. The Iowa City Deer Task Force will evaluate the effectiveness of this Deer Management Plan. A report will be filed with the DNR. 8. As the Iowa City Deer Task Force "sunsets" in March of 2008, the Iowa City Deer Task Force will formulate for the City Council a recommendation on continuance. Approved by the Iowa City City Council on May 1, 2007 LONG-TERM DEER MANAGEMENT PLAN (Rev. 5/07) 1. The City of Iowa City will develop an educational program that will provide residents with information on deer habits and guidelines for limiting localized deer damage through the use of screening, alternative plantings, and other techniques. The City's Long Term Deer Management Plan will be included. Educational materials will be distributed through a variety of methods including public informational meetings, pamphlets, and government television programs. 2. The City of Iowa City will evaluate the need for and, where appropriate, install or petition the State or County to install on roadways under their jurisdiction warning signs that may reduce the likelihood of vehicle-deer accidents. In addition, thoughtful consideration will be given to deer migratory paths as transportation improvement projects are approved by the City Council. 3. In order to prevent irreparable damage to the ecosystems in Iowa City and to prevent significant injury or damage to persons or property, the City Council has set the maximum deer popuiation density to be twenty-five (25) per square mile per City-designated management district. Actual numbers are to be collected via helicopter count. 4. In order to implement its long-term deer population limit, the City of Iowa City formally requests that the Natural Resource Commission approve a ruie estabiishing a special deer population management area for iowa City with the following conditions, limitations, and procedures: a. The special deer management area is defined as all public and private land in Iowa City as designated by the City Council of Iowa City. b. The City is allowed to kill as many deer as the City determines necessary to reach its desired goal. Killing may occur between September 1 and February 28. (1) The City is allowed to utilize sharpshooting with centerfire rifles for the lethal removal of deer. Bait may be used to attract deer to the sites. The City shall determine iocations, training, and all other conditions for the sharpshooting activities. The City shall also comply with all applicable state laws. (2) All deer killed by sharpshooting are to be processed for human consumption and distributed free of charge. Processing lockers participating in the plan will be allowed to keep and utilize the deer hide. (3) No licenses will be required for the City and no fees will be charged. c. The City will initially utilize sharpshooting over bait to reduce the number of deer in each management district to the population limit. By the end of the initial reduction plan, it is projected that the deer population will be at a level that requires maintenance rather than aggressive reduction. The City will strongly encourage use of non-lethal methods to maintain deer numbers but recognizes that killing of deer may be necessary to maintain the population goal. 5. The Deer Task Force will convene each spring to review educational material, deer population numbers (current and projected), management options, and to recommend methods to kill deer. Any or all legal lethal methods available (including sharpshooting and bow and arrow hunting) may be utilized after the initial reduction pian if the method(s} meet the following criteria: 1) public safety, 2) community acceptance, 3} effectiveness in maintaining the desired number of deer. 6. To aid in the implementation of the Long Term Deer Management Plan, the Deer Task Force will submit an annual plan to be adopted by the City Council following public hearing. Annual plans as approved by the Council will be forwarded to the Department of Natural Resources and, if necessary, the Natural Resources Council for authorization to implement. 03/05/98 Approved by Deer Management Committee 03/1 0/98 Approved by City Council 06/26/0 I Affirmed by Deer Task Force 07/09/01 Affirmed by City Council 6/05/02 Affirmed by Deer Task Force 07/02/02 Affirmed by City Council 07/08/03 Affirmed by the Deer Task Force 07/14/03 Affirmed by the City Council 11/17/04 Affirmed by the Deer Task Force 12/07/04 Affirmed by the City Couucil 09/27/05 Revised by Deer Task Force 10/04/05 Approved by the City Council 04/18/06 Affirmed by the Deer Task Force 05/02/06 Approved by the City Council 04/23/07 Revised by the Deer Task Force 05/01/07 Approved by the City Council 2007-2008 DEER MANAGEMENT ANNUAL PLAN It is the recommendation of the 2007-2008 Iowa City Deer Task Force that the City Council of Iowa City resolve that the City Manager is authorized and directed to implement the 2007-2008 Deer Management Plan, including the following elements: 1. The Iowa City Deer Task Force will continue to assemble resources that provide residents "th information on deer and offer guidelines for limiting localized deer damage through e u of repellents, screening, alternative plantings, and other techniques. Educa' nal ma rials will be available at City Hall and the Public Library, on City Channel 4, an n the City eb site (www.icgov.org). 2. The 10 City Deer Task Force will continue to evaluate the effectiveness of arning signs designed 0 reduce the likelihood of vehicle-deer accidents. To further minim' e deer-vehicle conflict, C ncil will direct staff to consult with a qualified professional to ev ate feasibility of passagewa under roads in pianning and designs for transportation im ovement projects. The City will Iso investigate the availability of federal funds for includi such passageways in eligible tran ortation projects. 3. The City will ac 'vely work with the Department of Natural understand and s ort their efforts to control the deer popu tion for which the DNR is responsible and whic affects the health, safety, and welfare 0 owa City residents. 4. The Iowa City Deer T k Force will continue to inquir about the feasibility of a deer contraception pilot project r program in Iowa City. 5. The City will continue to co ile data for deer m agement, including but not limited to information about vehicle-deer ccidents, citizen c mments, and an annual helicopter deer count. 6. The Deer Task Force reaffirms its r comme ation to City Council of March 22, 2005, 'that the Iowa City Council allow bow hunti on rivate property and on designated City property, subject to D.N.R. rules and proced e.' We believe details can be worked out by representatives of City Council, the low ity Police Department, the Deer Task Force, and the D.N.R. to implement urban bow hu ing' Iowa City. 7. The City will apply in a timely fashi for autho . ation from the IDNR to implement a plan to kill no more than the number of a erless deer a ecommended by the IDNR within the Iowa City corporate limits, by sharpsh oting and bow hu 'ng, during the winter of 2007-2008. a. To enhance understand' g of deer reproductive ra ,in cooperation with the DNR, the sharpshooting agency nd meat processors, the Cit ill allow reproductive necropsies to be performed on d er killed. b. The City will fully c mply with all state laws governing th illing of deer, exercise great caution and obs e all possible safety measures, assur use of the most humane methods availa e, and arrange for the free distribution of dona d processed deer meat. 8. The Iowa City eer Task Force will evaluate the effectiveness of th Plan. A report ill be filed with the DNR. 9. As the low City Deer Task Force "sunsets" in March of 2008, the Iowa City De will form te for the City Council a recommendation on continuance. Approv tl by the Deer Task Force on April 23, 2007 Appr ed by the Iowa City City Council on LONG-TERM DEER MANAGEMENT PLAN 1. The City of Iowa City will develop an educational program that will provide residents with inform Ion on deer habits and guidelines for limiting localized deer damage through the use of screening, ernative p antings, and other techniques. The City's Long Term Deer Management Plan will included. E ucational materials will be distributed through a variety of methods including public nformational m etings, pamphlets, and government television programs. 2. The 'ty of Iowa City will evaluate the need for and, where appropriate, install or Coun 0 install on roadways under their jurisdiction warning signs that may re ce the likelihood of vehicle- er accidents. In addition, thoughtful consideration will be given to d er migratory paths as transporta n improvement projects are approved by the City Council. 3. In order to pr vent irreparable damage to the ecosystems in Iowa City an to prevent significant injury or damage to rsons or properly, the City Council has set the maximum eer population density to be twenty-five (25) er square mile per City-designated management dist, t. Actual numbers are to be collected via he Ii pter count. 4. In order to impleme its long-term deer population limit, the City of wa City formally requests that the Natural Resource Co ission approve a rule establishing a speci I deer population management area for Iowa City with the fo wing conditions, limitations, and proced res: a. The special deer ma gement area is defined as all ublic and private land in Iowa City as designated by the City C uncil of Iowa City. b. The City is allowed to kill a many deer as the City de rmines necessary to reach its desired goal. Killing may occur between S tember 1 and Februa 28. (1) The City is allowed to utili e sharpshooting wi centerfire rifles for the lethal removal of deer. Bait may be used to attract eer to the sites. he City shall determine locations, training, and all other conditions for the harpshootin activities. The City shall also comply with all applicable state laws. (2) All deer killed by sharpshooting e to processed for human consumption and distributed free of charge. Processing lockers a Icipating in the plan will be allowed to keep and utilize the deer hide. (3) No licenses will be required for the Ity nd no fees will be charged. c. The City will initially utilize sharps oting er bait to reduce the number of deer in each management district to the populati limit. By e end of the initial reduction plan, it is projected that the deer population will be t a level that equires maintenance rather than aggressive reduction. The City will strongly ncourage use of n-Iethal methods to maintain deer numbers but recognizes that killing of de may be necessary to aintain the population goal. 5. The Deer Task Force will conve e each spring to review educatl al material, deer population numbers (current and projected), mana ment options, and to recommend ethods to kill deer. Any or all legal lethal methods available (inc ding sharpshooting and bow and arro hunting) may be utilized after the initial reduction plan if th method(s) meet the following criteria: 1) public safety, 2) community acceptance, 3) effectiven ss in maintaining the desired number of deer. 6. To aid in the impleme ation of the Long Term Deer Management Plan, th eer Task Force will submit an annual plan to be dopted by the City Council following public hearing. A ual plans as approved by the Council will b forwarded to the Department of Natural Resources and, . necessary, the Natural Resources Coun I for authorization to implement. 03/05/98 Approved y Deer MWlagement Committee 03/1 0/98 Approve by City Council 06/26/01 Affirm by Deer Task Force 07/09/01 Affir ed by City Council 6/05/02 Affi ed by Deer Task Force 07/02/02 mned by City Council 07/08/03 ffirmed by the Deer Task Force 07/14/03 Affirmed by the City Council 11/17/04 Affirmed by the er Task Force 12/07/04 Affirmed by the Ci ouncii 09/27/05 Revised by Deer Task orce 10/04105 Approved by the City Co cii 04/18/06 Affirmed by the Deer Task rce 05/02/06 Approved by the City Counci 04/23/07 Revised by the Deer Task Force I ~ I !~~~'t -;;::;::..... "'IIII'~ ...... .. CITY OF IOWA CITY MEMORANDUM '26 Date: April 26, 2007 To: City Council From: City Manager Re: Deer Management Attached please find a copy of a memorandum from April 2005 that expresses my concerns for a proposed bow hunting/deer management policy. I ~ I !~~~Ilt ~... ...l1li1' ~ ... CITY OF IOWA CITY MEMORANDUM Date: April 25, 2005 From: City Council City Manager To: Re: Deer Management Task Force Recommendation Many of us will recall the creation of the Deer Management Task Force in 1997. Their charge was to determine what steps could be taken to implement a deer management plan to help control the growing deer herd in our community and thereby reduce damage to property, decrease the occurrence of deer-vehicle accidents, and in general reduce the number of citizen complaints about damage done by deer. The Deer Management Task Force has, until this year, recommended sharpshooting as the method of kill. Among the other options they have considered each year and rejected has been bow hunting. The Task Force has recently recommended the Council give consideration to bow hunting as part of the City's deer reduction plan for the coming year. The purpose of this memo is to express to you my concern over the potential for deer hunting by bow and arrow in our community. Our previous policies have been deer reduction by rifle shot, controlled and managed by City contractors. Deer management was not intended to create sport hunting opportunities in an urban environment. I believe it is important we be reminded the overall goal has been to reduce the deer herd. The current policy is simple in that we will conduct a contracted deer kill (by rifle shot). This involves a process of baiting and killing deer, with the animal meat processed and given to disadvantaged families. I believe we have developed an effective deer reduction program and fixed the responsibility with a selected contractor to reduce the herd, within DNR guidelines applicable at the time. I further believe the current poliCY provides for a manageable public safety exposure as the deer kill occurs in selected locations late at night. Proper insurance and training for the contractor are required. To date, we have experienced cooperation from property owners who have granted permission to use their properties for baiting and the deer kill. I believe much of the success has been by fixing the responsibility and the management of the deer kill with one individual, as opposed to allowing numerous individuals to hunt. A bow hunt would diffuse the responsibility to numerous persons and I believe dramatically affect the City's ability to manage the deer kill. Additionally, our current program provides for the deer to be a food source, and I would assume a hunter would not be required to turn the deer carcass over to a food processor for distribution. The current program has the City assuming responsibility for processing and distribution of the venison. In February of 2005 Ruzicka's Locker in Solon processed approximately 6,000 Ibs of meat. The following summarizes my concerns over the recommendation to permit deer bow hunting. mgr/mem/deerkill-bowhunt.doc 1. In order to provide for deer reduction in any significant amount, it would seem we would need many bow hunters. Over the last three shoots our contractor has killed 604 deer. Furthermore, I assume the DNR would continue to regulate the number of animals to be taken as they have done in the past. It would seem in order to accomplish the same number of deer kills by bow and arrow it would require many more hunters than an individual contractor. 2. I believe we would risk public conflict and raise very real safety concerns by having numerous hunters in our community conducting bow hunting. Hunting would likely occur during the day and not at night which is when a sharpshooter is used. Daytime hunting would conflict with the use of public open space and normal activities by our citizens using that space. Numerous hunters in numerous locations increase conflict potential. I would urge the Council to not permit public property to be used for hunting, particularly when the highest use of public park/open space property is during daylight hours. 3. If we are to pursue bow hunting, it should require some formal training and certification by independent parties. Who would manage the certification process? Certification enforcement would likely be an additional City expense, unless the DNR would choose . to be responsible, and if so would it occur in a fashion acceptable to the City? 4. The insurance for the individual bow hunter would need to be approved by the City so we could demonstrate satisfactory coverage. Who would police this insurance responsibility? 5. A hunter would be required to contact a private property owner, secure approval and remain on the property for their hunt. hi our urban environment, the boundaries between private and public property are often indistinguishable. 6. Killing deer with a gunshot to the head is thought to be more humane and a safer method of deer herd reduction. A deer, wounded by arrow, is likely to find its way onto other properties and thus the bow hunter must track and. I assume, kill the deer with additional arrow shots. Wounded deer may not be found by the bowhunters. If the evidence points to the greater potential for a deer to be wounded by an arrow shot, this kill method would seem to conflict with the Iowa City Code that states, "No person...shall kill or cause the death of any animal by any means which causes unjustified pain, distress and suffering." Additionally, the City Code has prohibitions against bow and arrow discharge within the City limits. Both of these code provisions would need to be changed to permit bow hunting. 7. I have discussed this matter with the Iowa City Police and they have recommended that we do not pursue bow hunting in the City limits. The fixed responsibility with an individual contractor is preferred. I believe, given our experience, the public has been supportive of the need to conduct deer reduction. There is an expectation that this process must be well-managed. have proper insurance coverage, entail minimal contact with the public, and be carried out by people who have received City approval and have been properly trained to avoid compromising public safety. The work of the Deer Task Force is very much appreciated, but I believe that bow hunting is not in the public's interest and would compromise public safety. cc: Chief of Police Deer Management Task Force mgrlbowhunt.points,doc )tv I !t1-iJttt-t-'~ I ~ I t~~~'t -.;:... _...iir....... .....A.LiiId ~ CITY OF IOWA CITY www.icgov.org April 23, 2007 OFFICE OF THE CITY MANAGER Mr. Larry Wilson Campus and Facilities Planning 200 University Services Building Iowa City, IA 52242 Stephen J. Atkins City Manager steve-atkins@iowa-city.org Dear Larry, Dale E. Helling Assistant City Manager dale-helling@iowa-city.org The Iowa City Deer Task Force reconvened earlier this spring to review deer population numbers and discuss deer management options. It is the Task Force conclusion that Iowa City is still experiencing conflicts of deer overpopulation and removal will be necessary during the winter of 2007- 2008. The Task Force will make a recommendation to Council at the May 1 City Council meeting to allow deer removal by means of sharpshooting and bow hunting. If Council approves, and the Iowa Department of Natural Resources authorizes deer removal this winter, we would like to include University property in our deer management efforts. Our request to the IDNR, due May 31, will recommend that deer removal in Iowa City be allowed to coincide with the University's winter semester break as it was last year. Enclosed you will find statistics from the 2006 deer/vehicle strikes, 2007 helicopter count conducted by the IDNR, and the 2006-2007 Summary Report submitted by White Buffalo, Inc. Thank you for your consideration of our request. Sincerely, ~ Stephen J. Atkins City Manager Enclosure cc: City Council Sue Dulek Deer Management Task Force 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5010 Fax: (3 I 9) 356-5009