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HomeMy WebLinkAbout2013-05-09 Info Packet1 CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org May 9, 2013 IP1 Council Tentative Meeting Schedule May 14 WORK SESSION IP2 Work Session Agenda IP3 Memo from PCD Dir. and Neighborhood Services Planner: God Neighbor Policy evaluation IP4 Information from City Clerk: Certificate of Sufficiency - Ordinance enacting a new chapter of the City Code to restrict use of traffic enforcement cameras and drones, automatic license -plate recognition systems, and other kinds of traffic surveillance systems IP5 Memo from City Attorney: "Initiative" under Title 7 of the City Charter re: "An Ordinance enacting a new chapter of the City Code to restrict use of traffic enforcement cameras and drones, automatic license -plate recognition systems, and other kinds of traffic surveillance systems I136 Memo from the City Clerk: KXIC Radio Show IP7 Memo from the City Clerk: Council appointees Evaluations IP8 Pending Work Session Topics MISCELLANEOUS IP9 Memo from Housing & Inspection Services Dir. & Housing Adm.: Housing and Urban Development (HUD) and Department of Veterans Affairs Supportive Housing Assistance (VASH) program IP10 Civil Service Preferred Hiring list: Maintenance Worker I- Streets IP11 Article from City Manager: (New Pi) Board President's letter IP12 Article from City Manager: Property tax plans still far apart IP13 Information from City Manager: IC Progress in Downtown Iowa City IP14 Information from City Manager: Five Years Out: Ongoing Challenges & Impacts of the 2008 Floods IP15 Fire Chief Recruitment IP16 Letter from Iowa Department of Transportation: PCC Patching — US 6 IP17 Press Release: Iowa City's Annual Water Quality Report Now Available May 9, 2013 Information Packet (continued) 2 IP18 Police Department Bar Check Report— April 2013 IP19 Letter from Mediacom: Rate Adjustments IP20 Press Release from Johnson County Public Health: Walking School Bus Programs Get Kids Walking in May IP21 Special Projects Engineer response to Sally Cline correspondence: Idyllwild Storm -Water Flood Mitigation IP22 Email from Community Development Coordinator: Towncrest Presentation IP23 Director of Metropolitan Planning Organization of Johnson County (MPOJC) response: 2009 Johnson County Affordable Housing Task Force report DRAFT MINUTES IP24 Airport Commission: April 18 IP25 Library Board of Trustees: April 25 1 � *Ant CITY OF IOWA CITY Date Tuesday, May 14, 2013 City Council Tentative Meeting Schedule IN Subject to change May 9, 2013 Time Meeti 5:00 PM Work Session Meeting Location Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, July 23, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Emma J. Harvat Hall Tuesday, August 6, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, August 20, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, September 3, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, September 17, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, October 1, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, October 15, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, November 12, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Special Formal Meeting Emma J. Harvat Hall Tuesday, November 26, 2013 Noon -6PM Strategic Planning TBA Tuesday, December 3, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall Tuesday, December 17, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Emma J. Harvat Hall ^:Z ip2 ova k CITY Of IOWA CITY 410 East WashIRSton Street Iowa City. Iowa 52240 -1926 (3 19) 356 -S000 (3 19) 3S64009 FAX www. tcgov. orb City Council Work Session Agenda May 14, 2013 Emma J. Harvat Hall - City Hall 410 E. Washington Street • Questions from Council re Agenda Items • Council Appointments [# 15] • Aid to Agencies Recommendations [Agenda item # 11 ] • Good Neighborhood Policy [IP # 3] • Para - Transit / SEATS • "Initiative" Petition process - Ordinance enacting a new chapter of the City Code to restrict use of traffic enforcement cameras and drones, automatic license -plate recognition systems, and other kinds of traffic surveillance systems. [IP # 4, 5] • Information Packet Discussion [April 25, May 2, 9] • Council Time {IP # 6] • Meeting Schedule [IP # 7] • Pending Work Session Topics [IP # 8] • Upcoming Community Events /Council Invitations r Ir CITY OF IOWA CITY NO IP3 `�N ' MEMORANDUM Date: May 8, 2013 To: Tom Markus and Geoff Fruin From: Jeff Davidson and Marcia Bollinger Re: Good Neighbor Policy evaluation Introduction Issues have surfaced, particularly in the last couple years, regarding implementation of the Good Neighbor policy. Lack of structure allows for inconsistency in who is notified about meetings, what information is provided, and accuracy of information. The timing of meetings can also make neighborhood input challenging and frustrating. Lack of staff participation in the meetings can result in incomplete /inaccurate information being provided. Reporting of the meeting is not required so it is unclear if any of the input received was taken into consideration by the developer. The process has caused more confusion or anxiety than what it mitigates. And on a broader level, the public perceives the Good Neighbor meetings as being an extension of the City and therefore all information provided is accurate and thorough. In many instances this is not the case. History /Background The intent of Good Neighbor meetings has been to enable the land development process to run more smoothly by encouraging community dialogue early in the planning process. It can help to pinpoint, discuss and try to resolve neighborhood issues related to the impacts of proposed projects. The Iowa City City Council reviewed and approved the City's current Good Neighbor Policy in March, 1998. The City Council did not mandate Good Neighbor meetings but approved it as a suggested process, and made available staff resources (Neighborhood Services Office — NSO) to encourage developers /applicants to provide that opportunity. The NSO has provided guidance regarding notification, meeting locations, and also notifies the neighborhood association leaders in the area (if applicable) of the meeting. Applicants for land use changes to be reviewed by the Planning and Zoning Commission are asked if they intend to hold a Good Neighbor meeting as part of the application process and this information is provided in the staff report. Board of Adjustment applicants are not required to document if they intend to conduct a meeting on their application but are encouraged to as part of the initial staff review process. Discussion of Solutions A survey was conducted of seven nearby cities concerning their policies on Good Neighbor meetings. Those surveyed were: Cedar Rapids, North Liberty, Des Moines, Ames, Davenport, Bettendorf, and Marion. Davenport and North Liberty require Good Neighbor meetings. Of those that do not require the meetings, three allow city administrators to require them when they deem that the nature of the applicant's proposal makes one necessary. Five of seven (Cedar Rapids, North Liberty, Ames, Davenport and Bettendorf) indicated that their planning staff attend Good Neighbor meetings. One (North Liberty) indicated that City staff moderates the meetings. May 8, 2013 Page 2 Joint Staff discussed the issues related to the current Good Neighbor Policy implementation at their March 5 meeting which included: • Requiring Good Neighbor meetings • Notification requirements • Notification process • Info provided in meeting notice and staff review • Meeting notice schedule • Meeting schedule • Staff presence at meetings • Summary of meeting After discussing the alternative structures that could be established for the Good Neighbor Policy, staff developed the following recommendations: Good Neighbor meetings should continue to be optional for applicants. Staff will continue to recommend them for potentially controversial projects. If the applicant chooses to hold a Good Neighbor meeting, they will be required to comply with the following: • Notify all property owners within 300' of the property as well as the Neighborhood Services Coordinator so meeting information can be sent to impacted neighborhood associations. • Staff will review the Good Neighbor letter prior to it being sent out to verify that information is complete and accurate. • Meeting notices must be sent out not less than 7 days prior to the meeting. • Meeting shall occur not less than 7 days prior to board /commission meeting to enable adequate time to provide input. • City staff will be in attendance at each meeting. • Applicant will develop a summary of input provided at the meeting which will be available for distribution at the board /commission meeting. Financial Impact: Additional staff time will be necessary to implement the policy; not necessarily during the notification process but in attending the Good Neighbor meetings. It is hard to quantify if /how much time will be saved by staff involvement at the meetings but oversight at this stage is critical to ensure accurate information is available. It is expected that staff other than just the Urban Planning staff can participate in this task including, but not limited to the Neighborhood Services Coordinator, Traffic/Transportation staff and Community Development staff depending upon the proposed project and complexity. Recommendation The FY 2012 -13 Strategic Plan has established focus on 5 major priorities, 2 of which are Neighborhood Stabilization and Coordinated Communication and Customer Service Orientation. The Good Neighbor Policy can contribute significantly to the success of each of these goals if implemented responsibly. Staff recommends that the Good Neighbor Policy be restructured to include those recommendations stated above. We will be at the City Council Work Session on May 13 to present this information and answer any questions. -09 i IP4 �• Mlw ®rte; - �a.rlti_ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX www.icgov.org CERTIFICATE OF SUFFICIENCY STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, Marian K. Karr, City Clerk, do hereby certify that I have examined the supplemental petition submitted by Martha Hampel and Aleksey Gurtovoy on April 30, 2013, which proposed that an Ordinance enacting a new Chapter of Title 9 restricting the use of traffic enforcement cameras, drones, and automatic license -plate recognition systems be adopted and I find that it is sufficient as defined by Article VII, Home Rule Charter of the City of Iowa City. The supplemental petition filed contained Affidavits of Circulators stating 1235 were submitted, of which 394 verified signatures were required. After review of a portion of the signatures, 437 qualified voters were verified bringing the total number of certified valid signatures to 2543. Witness my hand this 9th day of May, 2013. Mari n K. Karr, City Clerk Subscribed in my presence and sworn to before me by Marian K. Karr this 9th day of May, 2013. o LSONDRAE FORT m ission Number 159791 y commission res Notary Public in and for Johnson County, Iowa City of Iowa City MEMORANDUM Date: May 9, 2013 To: City Council From: Eleanor M. Dilkes, City Attorney VIV/ Re: "Initiative" under Title 7 of the City Charter re: "An Ordinance Enacting a New Chapter of the City Code of Iowa City to Restrict the Use of Traffic Enforcement Cameras and Drones, Automatic License -Plate Recognition Systems, and Other Kinds of Traffic Surveillance Systems" (Petitioners Aleksey Gurtovoy and Martha Hampel) BACKGROUND: A. Charter Provisions Title VII of the City Charter provides for citizen initiative and referendum under certain circumstances. The definitions of "initiative and "referendum" are as follows: (1)Initiative. The qualified electors have the right to propose measures to the council and, if the council fails to adopt a measure so proposed without any change in substance, to have the measure submitted to the voters at an election. (2)Referendum. The qualified electors have the right to require reconsideration by the council of an existing measure and, if the council fails to repeal such measure, to have it submitted to the voters at an election. Charter, Section 7.01 Once a petition is certified as sufficient (having the requisite number of signatures of registered voters) the Council has a period of time within which to contemplate the measure. When a new measure ( "initiative ") is proposed the Council must submit the measure to the voters if, within the 60 day period after the Clerk's certification "the Council fails to adopt a proposed initiative measure and fails to adopt a measure which is similar in substance ". See Section 7.05(A). If the Council adopts the proposed measure or a measure which is similar in substance the proposed measure is not submitted to the voters. Similarly, when a "referendum" petition is certified as sufficient the Council has 30 days to reconsider the referred, measure. If Council fails to repeal the referred measure it is submitted to the voters. A measure that is adopted or repealed by either Council or the voters after a successful petition cannot be changed by Council action for 2 years. B. Measures Proposed by Petitioners Gurtovoy and Hampel The City Clerk has determined that the Amended Petition for "An Ordinance Enacting a New Chapter of the City Code of Iowa City to Restrict the Use of Traffic Enforcement Cameras and Drones, Automatic License -Plate Recognition Systems, and Other Kinds of Traffic Surveillance Systems" is sufficient. The proposed ordinance prevents the use of three types of defined devices "for the enforcement of a qualified traffic law violation" unless a peace officer is present at the May 9, 2013 Page 2 scene, witnesses the event and personally issues the ticket at the time and location of the violation. The ordinance also prevents the use and storage of data from the three types of devices unless "the data directly pertains to a qualified traffic law violation or other criminal violation for which a ticket, citation or arrest was issued or made by a peace officer who was present at the scene." The three types of devices are defined as follows: A. "Automatic traffic surveillance system or device" means a device or devices including but not limited to a camera system(s) tht uses any electronic, photographic, video, digital, or computer system to produce any photograph, microphotograph, videotape, digital video, or any other recorded image or digital record of a vehicle and /or its operator and /or its occupants that can be sued to establish identity of ownership of a vehicle and /or identify its operator, owner, or occupants. B. "Automatic license plate recognition system" means a computer -based system(s) that captures an image of a license plate(s) and converts it to a data file to be compared databases or hot lists generated by various law enforcement agencies, and which produces an alert when there is a match between the collected license plate data and those databases. C. "Domestic drone ", "drone ", or "unmanned aerial vehicle" means an aerial vehicle that does not carry a human operator that can fly autonomously or be piloted remotely that is equipped with one or more on -board cameras or other sensors for registering, observing, or recording persons, objects, or events or for transmitting such information as it is occurring or thereafter. The proposed ordinance defines "qualified traffic law violation" and" "ticket" as follows: "Qualified traffic law violation" means a violation of any of the following: (1) any state or local law relating to compliance with a traffic control signal or railroad crossing sign or signal; or (2) any state or local law limiting the speed of a motor vehicle. "Ticket" means any traffic ticket, citation, summons, or other notice of liability, whether civil, criminal, or administrative, issued in response to an alleged qualified traffic law violation detected or recorded by a traffic surveillance system or device. The ordinance does not define "peace officer." By memos of June 27, 2012 and August 21, 2012, 1 gave you my opinion that earlier filings by the same Petitioners were, in essence, a referendum on the Council's adoption of the ordinance authorizing Automated Traffic Enforcement ( "ATE ") for red light violation on February 21, 2012. Section 7.03(E) of the City Charter requires that referendum petitions be filed "within 60 days after final adoption of the measure sought to be reconsidered, or subsequently at any time more than two years after such formal adoption." Petitioners did not file their petition within 60 days after adoption. Two years from adoption is 2/21/2014. The ACLU of Iowa, which is representing the Petitioners, expressed a contrary opinion in a memo to the Council dated October 5, 2012. At the time I told the ACLU there was nothing in the Charter process preventing their clients from collecting signatures and the Petitioners chose to do so. May 9, 2013 Page 3 I have considered the opinion of the ACLU. This memo will provide you both with my opinion on the issue of whether the Petitioners have filed an "initiative" or "referendum ", supplementing my earlier memos of June 27, 2012 and August 21, 2012 and the options available to the Council under the Charter. C. Cameras in Use and not in Use at the Cit During the debates regarding the ATE ordinance Council asked where Iowa City was currently using cameras to monitor activity in outdoor public areas. Staff responded in answer to question #1 of a February 8, 2012 memo, a copy of which response is attached. After discussions with staff it appears the memo is still accurate with respect to the types of cameras being used, with the following material additions: 1) body worn cameras that are worn by police officers who are not patrolling by vehicle, such as those on foot patrol; 2)security cameras in City Hall and the police substation that may capture images at the entrances; 3) cameras with infra -red capabilities used to detect vanadalism in the parks at night; 4) cameras that monitor the entrance to the cemetery; and 5) installation of the security cameras at the airport and parking facilities that were in progress when the memo was written. While Council has passed the enabling ordinance to allow for red light automated traffic enforcement, that initiative is currently on hold. The State Department of Transportation is in the process of developing rules for the use of ATE on state routes and most of the high collision intersections in Iowa City at which red light ATE would be useful are on State routes. Staff's understanding is that the DOT hopes to have such rules promulgated by the end of the year. I note that a number of the cameras in use by the City are not, but "could" be used to identify the owner or occupant of a vehicle. Indeed, this is true for most cameras. The proposed measure is titled as an ordinance restricting the defined devices and "other kinds of traffic surveillance systems ", repeatedly refers to "traffic enforcement cameras ", prohibits the use of "traffic surveillance systems or devices ", and includes exceptions if a ticket is issued by a peace officer at the scene. I do not interpret the measure to prohibit all cameras that have the ability to identify the owner or occupant of a vehicle. However there are ambiguities in the proposed ordinance. While the ordinance is about unmanned traffic surveillance the definition of "traffic surveillance system or device" can be read to cover any camera. The City does not currently use any "automatic license plate recognition systems, " as such term is defined in the proposed ordinance. The Transportation Services Department has a pending project to implement a License Plate Recognition System for the purpose of improving the efficiencies of the parking enforcement operation. The system is installed on a vehicle that is then driven through the designated enforcement area by parking staff. The system would capture the license plate data, and if in violation of parking regulations would note the violation to the enforcement staff. Enforcement staff would then confirm that the vehicle was indeed in violation, process the citation and place it on the vehicle. In addition, the system can notify the enforcement staff of vehicles that are on the City impound list due to unpaid parking citations. Staff would call in to verify the impound, and if legitimate, would request service from a tow truck company to impound the vehicle. May 9, 2013 Page 4 Street storage violations can also be enforced utilizing this technology. The vehicle information could be captured on the first pass and if on subsequent passes the vehicle remains in the same space beyond the allowable time limit, a citation can be issued. The Transportation System's pending license plate recognition system is not prohibited by the proposed ordinance because the data "directly pertains to a qualified traffic law violation or other criminal law violation for which a ticket was issued or made by a peace officer at the scene." The definition of "ticket" in the proposed ordinance is very broad and covers a parking ticket. While a parking attendant is not typically referred to as a "peace officer ", this is not defined in the proposed ordinance and reasonably includes a parking enforcement attendant. Parking violations are considered traffic violations under State law. Iowa Code Section 321.236(1)(a). The City does not use any "drones ", 'domestic drones" or "unmanned aerial vehicles" as those terms are defined in the proposed ordinance. II. REFERENDUM OR INITIATIVE Issue: Is the Petition an initiative or a referendum that is governed by the timelines of Section 7.03(E) of the City Charter? Conclusion: The Petition is in part a referendum and in part an initiative. Discussion: The portion of the petition that prevents the use of "automatic traffic surveillance system(s) or device(s)" and the storage or use of data from such devices is a referendum on the Council's adoption of the ATE ordinance on February 1, 2012. In essence, it proposes that the Council reconsider the ATE ordinance and if they fail to repeal it to have it submitted to the voters. Therefore, this portion of the Petition is untimely because Section 7.03(E) of the City Charter requires that referendum petitions be filed "within 60 days after final adoption of the measure sought to be reconsidered, or subsequently at any time more than two years after such final adoption." In this case, the petitions (signatures) could be filed any time after February 21, 2014 and because signatures must be collected within 6 months after the affidavit commencing proceedings is filed, the affidavit could be filed as early as August 22, 2013. See Section 7.03(E), City Charter. The whereas clauses of the proposed ordinance address the alleged evils of the three systems: the first 6 whereas clauses of the ordinance address "automatic traffic enforcement" systems or technology, the seventh addresses "automatic license plate recognition technology," and the seventh and eight address "domestic drones" and "drones." Significantly, the first 6 whereas clauses principally address various aspects of automatic traffic enforcement and are similar to the Petitioners initial attempt on June 22, 2012 which specifically sought the repeal of the ATE ordinance and was quite clearly a "referendum." The first device prohibited by the proposed measure does essentially what the Petitioners original proposal did, i.e. it allows "traffic surveillance systems or a device" (which includes ATEs) for traffic enforcement only if an officer is present and personally issues the ticket, thereby repealing the recently enacted ATE Ordinance. As I explained in my earlier memos, this is a "referendum" not an "initiative." May 9, 2013 Page 5 I have considered the statutory construction arguments made by the ACLU. While I agree with the statements of the law therein, the ACLU does not address another important principal of statutory construction: a statute [will not be construed] to make any part of it superfluous unless no other construction is reasonably possible. Accordingly, we presume the legislature included every part of a statute for a purpose, and intended each part be given effect. Miller v. Westfield Ins. Co., 606 N.W.2d 301, 305 (2000) (citations and internal quotations omitted) If one accepts the ACLU's argument the deadlines in the Charter for initiating a referendum are meaningless because a petitioner need only subsume the proposed repeal (referendum) into a broader "initiative ", and thereby avoid the Charter's deadlines for repealing an act of the Council. The remainder of Petitioners' proposal, the prohibition on the use of "automatic license plate recognition systems" and "drones ", is new. The Council has not authorized the use of such systems and the City does not use such systems. These portions of the Petition are initiatives. III. COUNCIL'S OPTIONS: Under the Charter Council has the following options: 1. Adopt the Petitioners' proposal; nothing goes on the ballot. 2. Adopt an ordinance similar in substance to the Petitioners proposal; nothing goes on the ballot. 3. Put Petitioners' proposal on the ballot. 4. Repeal the ATE ordinance; adopt the Petitioners' proposed initiative; nothing goes on the ballot. 5. Repeal the ATE ordinance; adopt an ordinance similar in substance to the proposed initiative; nothing goes on the ballot. 6. Repeal the ATE ordinance; place the Petitioners' proposed initiative on the ballot. 7. Leave the ATE ordinance in place; adopt the initiative component of the Petitioners' proposal; nothing goes on ballot. 8. Leave the ATE ordinance in place; adopt an ordinance similar in substance to the initiative component of Petitioners' proposal; nothing goes on ballot. 9. Leave the ATE ordinance in place; Place the initiative component of Petitioners' proposal on the ballot. RECOMMENDATION: I have conferred with the City Manager and staff of other affected departments about the options available to Council. Staff recommends Option No. 5. The red light camera initiative is currently on hold due to the D.O.T.'s rule- making process. Given the political opposition to red light cameras by the Governor and some in the legislature to ATE, it is difficult to know when, if ever, the City's ordinance will be viable. A Council repeal of the ATE ordinance in response to the Petition would bind the Council for only 2 years, at which time the ordinance could be considered by Council again in the event the actions at the State level make it viable. As noted above, the City does not currently use cameras for the purpose of identifying the owner or occupants of a vehicle, does not use automatic license plate recognition systems and does not use drones as those terms are defined in the proposed ordinance. Thus, there is no current impact on City operations. For these reasons staff recommends that Council adopt an ordinance that is substantially similar to the Petitioners' proposal by repealing the ATE ordinance and clarifying the wording to: 1) eliminate the ambiguity regarding cameras that "could" be May 9, 2013 Page 6 used for the purpose of identifying an owner or occupant of a vehicle, and 2) clarifying that "peace officer" includes a parking enforcement attendant. Again, such an ordinance could be reconsidered by Council after 2 years. Please contact me if you have any questions. Cc: Petitioners and ACLU (Rita Bettis) Marian Karr, City Clerk Tom Markus, City Manager Geoff Fruin, Assistant to the City Manager Sue Dulek, Assistant City Attorney Chris O'Brien, Transportation Services Director John Yapp, Transportation Planner Sam Hargadine, Police Chief Attachment City of Iowa City 02- - �g MEMORANDUM ! Date: February 8, 2012 To: Tom Markus, City Manager Geoff Fruin, Assistant to the City Manager From: Sam Hargadine, Police Chief John Yapp, Transportation Planner 7Y It-,' Re: Responses to questions regarding red light running cameras Following are responses to questions regarding red light running cameras submitted by Councilors Throgmorton and Payne. Information in this memorandum was compiled with input from a variety of City Staff. #1: Where is Iowa City Government currently using cameras to monitor activity in outdoor public areas? The City currently uses dozens of cameras for surveillance purposes. Listed below is a synopsis on how our various departments utilize cameras for monitoring and/or investigative purposes. Police Department — 1 camera per squad car The Police Department utilizes in squad car cameras that are activated by officers when they initiate the vehicle's lights and sirens. The cameras record the officer's interaction with a suspect, victim or witness on the scene during an incident. The video is recorded for potential use as evidence or to aid in further investigations. The department also monitors closed circuit cameras in a number of other facilities, including City Hall, the Police Substation, and Police Evidence Room. The Police Department further monitor cameras for some of the facilities listed below under the heading of separate departments. The Police Department also has access to State owned cameras on 1 -80. These cameras can be viewed by Police Department personnel for the purposes of monitoring incidents on the interstate. Transit Division — 162 cameras The Transit Division has 6 cameras in each of its twenty -seven buses. These cameras include audio recording and are used to control and investigate behavioral related incidents on the buses. Parks and Recreation — 28 cameras The Parks and Recreation Department has 16 cameras at the Mercer facility and 12 at the Robert A. Lee facility. These cameras record activity inside the building and are used to monitor activity and use in investigations of incidents in these facilities. These cameras can be monitored by the Police Department. Library — 26 cameras The Library has a security system with 26 cameras. The cameras capture activity within the building as well as at entrances and in the back alleyway. Public Works — 17 cameras The Water-Division uses 17 security cameras to monitor activity on their grounds including both indoor and outdoor spaces. The cameras have full pan /tilt/zoom ability and are also tied into in an infrared motion detection system. The Streets division has 229 cameras installed at traffic signals to detect vehicles and actuate the signals. These area low resolution cameras (they essentially function as motion detectors) not suited for conversion to use as red light cameras. Fire Department -1 camera The Fire Department has one surveillance camera that monitors activity at Station 1 in Downtown. It is monitored by the Police Department. Airport — cameras pending The Airport recently received a state (Iowa installation of security cameras on its grounds. coded entry gates and potentially the parking webcam that spans the aircraft apron. Parkinq Division — cameras pending Department of Transportation) grant for the Staff is working on a plan that would monitor the lot and aircraft apron. The Airport also hosts a The Parking Division is currently working with ITS staff and the Police Department to place cameras at the entrance and exit lanes of the parking decks and around the automated payment equipment. The cameras will monitor incidents as well as allow staff to provide remote customer assistance for patrons having trouble with the payment equipment. Plans are also being considered for the use of cameras in the elevators and stair towers in the deck facilities. The Parking Division is also evaluating the use of license plate recognition software for parking enforcement purposes. This vehicle mounted technology is becoming increasingly common as it allows for more efficient enforcement of parking regulations both in decked facilities and on the street. Pedestrian Mall — 8 private cameras There are eight privately owned cameras that record activity in and around the pedestrian mall. These cameras were installed by individual businesses and the Downtown Association. The Police Department has access to the web server that stores the recordings and often, utilizes the footage for investigative purposes. In addition to the current uses outlined above, the City is currently planning for upgrades and additional uses of cameras for surveillance purposes. The ITS and Police Department are working jointly on a camera system upgrade that will improve quality and allow for the digital recording of images. This system would enhance cameras noted in the above - mentioned public facilities and would expand surveillance to the Airport and parking deck structures. CITY OF IOWA CITY MEMORANDUM:M'P Date: May 7, 2013 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: KXIC Radio Show KXIC offers a City show at 9:00 AM every Wednesday morning. In the past Council has volunteered for dates, and staff filled in as necessary. Please take a look at your calendars and come prepared to help fill in the schedule at your work session on May 14: May 15 - Mims May 22 - May 29 - June 5 - June 12 - June 19 - Future commitments: July 10 - Dobyns August 14 - Dobyns September 18 - Dobyns November 27 - Dobyns U:radioshowasking.doc � ! MEMORANDUM P' Date: May 8, 2013 To: Mayor and City Council From: Marian K. Karr, City Clerk I r` Re: Council Appointee Evaluations Council requested that staff evaluations (City Attorney, City Manager, and City Clerk) be scheduled prior to July 1, 2013. Council should determine if the executive session be scheduled along with your regular meeting schedule or another special meeting be scheduled. I A ! Maio It - IM.a.__ CITY OF IOWA CITY PENDING CITY COUNCIL WORK SESSION TOPICS May 8, 2013 Pending Tonics to be Scheduled 1. Discuss concept of a community business attraction and anti - piracy compact 2. Continue the discussion on the sale or dispersion of public housing units 3. Discuss potential procedures and /or policies related to requests for habitable private spaces constructed over public right -of -way 4. Presentation on the Gateway project design options (June 2013) 5. Discuss large assembly event permit fees 6. Annual evaluation of Council appointees (City Manager, City Attorney, City Clerk) 7. Review of the Iowa City Succession Plan document 8. Discussion on Gilbert/Highland/Kirkwood neighborhood concerns 9. Review of staff recommendations related to the implementation of the ad -hoc Diversity Committee final report r 05-09-1 CITY OF IOWA CITY IP9 --E.• MEMORANDUM Date: May 9, 2013 To: Tom Markus, From: Doug Boothroy, ing d Inspection Services and Steven d Rackis, Housing Administrator Re: Housing and Urban Development HUD) and Department of Veterans Affairs Supportive Housing Assistance (VASH) program. Introduction: Since 2008, the Iowa City housing Authority and the Iowa City VA Medical Center have partnered in the HUD -VASH program to pair housing for at -risk veterans and veteran families with supportive services. Our original and ongoing funding allocations support 35 rental assistance vouchers. On April 30, 2013, the Housing Authority was contacted by HUD to determine whether or not we would be interested in administering an additional 15 vouchers. History/Background: Seventy -five million dollars was included in HUD's FY 2008 Appropriations for the voucher assistance portion of the HUD -VASH program. The Iowa City Housing Authority administers the housing assistance portion of the HUD -VASH program. Ongoing VA case management, health and other supportive services is made available to homeless veterans in the Iowa City /Cedar Rapids Corridor through the Iowa City VA Medical Center. In order to participate in the program, the Veteran must commit to the VA's 5 -year case management program, be income eligible, and not subject to any lifetime sex offender registry. Discussion: In October 2012, the HUD -VASH program implemented the Housing First concept for the delivery of services. Housing First places permanent housing with supports at the foundation for success and stability, including better access and outcomes with treatment services. The Housing First model minimizes barriers to recovery and focuses on access, rapid engagement, and then sustainment of community -based permanent housing. That means that Veterans can move from the streets or shelters directly into permanent housing as quickly and safely as possible. Housing First helps VA focus HUD -VASH on Veterans experiencing the most significant challenges to housing stability, including chronic homelessness, severe mental illness, and other significant barriers. Recommendation: Raising the total number of Veterans served through the HUD -VASH program to 50 will have a minimal impact on staff and Housing Authority operations. The HUD -VASH program has had a positive impact serving Veterans residing in the Iowa City /Cedar Rapids Corridor. Shelter House and the agencies participating in the Local Homeless Coordinating Board initiative have adopted the Housing First concept as the best strategy for providing services to families experiencing chronic homelessness. Therefore, staff recommends applying for, and if funded, accepting the 15 additional HUD -VASH vouchers. CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 5 2 240 -1 82 6 (3 19) 356 -5000 (319) 3S6-5009 FAX www.icgov.org May 6, 2013 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Maintenance Worker I - Streets Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Maintenance Worker I - Streets. Kyle Madden IOWA CITY CIVIL SERVICE COMMISSION Lyra W. Dickerson, Chair board president's letter: news Since learning in early January that New Pi would have the opportunity to relocate to the comer of Coll and Gilbert Streets, the Board of Directors and our r agement team have had time to reflect on our options the future. I am relieved to say, it has been a reassurin (and uplifting!) process. Here is what we see: • New Pi is in sound financial shape with positive cash flow and profits. • Despite taking a small dip in sales (likely due to the opening of Costco), New Pi continues to add new members at a steady pace. • Both stores are operating at or near capacity with sales well above the national average. • Due to zoning restrictions, neither store can expand in its current location. The Iowa City store, which represents a little less than half of total New Pi sales, is still in the floodplain — a vulnerability that puts the entire organization at some risk. We have good reason to assume that new competition will come to our area. We know that existing competition continues to expand their offerings. The results of a recent (preliminary) market study of our trade area are positive and show real opportunities for growth. From the City Manager location will take time, energy, and expense. We believe it is in the best interest of our organization to keep all options on the table and negotiate from a position of strength. TO COMMUNICATE WITH YOUR BOARD, EMAIL INFO @NEWPI.000P LOOK FOR A FULL SCHEDULE OF MEMBER t" EETINCS POSTED IN THE STORES AND .A NEWPI COOP IN MAY In short, we see opportunity. In lieu of a downtown IC site, the Board is recommending a third store. In accordance with our Articles of Incorporation, we will issue a ballot seeking authorization from our 28,000 member - owners to add a third retail location or, in the event that a viable downtown IC site CAN be found, to relocate the Iowa City store within the Central Business District. Where would a third store be? At this point, we do not have a location in mind. We intend to thoroughly investigate all options within New Pi's current trade area — the area from which we currently draw strong member investment and sales, running from east Iowa City north to Cedar Rapids and Marion. The search for the right Opening a third store is a major undertaking and one that does not come without some risk. We want the mem- bership to be informed and communicate openly with the Board. All members will receive a ballot in the mail along with an FAQ providing background on the Board's recommendation, also available on our website, in May. In addition, we will host a series of events where you can more learn more about the Board's recommendation. We encourage members to support a YES vote and to work constructively and creatively with the Board and our able and committed management team as we move forward with plans to grow New Pi! IN CO- OPERATION, Sarah Walz IP11 10 O i o o 0 N w m f f V 0 Z w w E �A Property tax plans still far apart I The Des Moines Register I desmoinesregister.com Page 1 of 1 Property tax plans still far apart May. 06 From the City Manager M IP12 desmoinesregister.com One of the biggest differences between Statehouse Republicans and Democrats over property tax reform boils down to this: How big to go? The Republican- backed plan advanced by the House is more generous to taxpayers but also more costly to government. The Senate plan favored by Democrats trades a cheaper price tag for a more limited impact. As the Legislature heads into overtime for its 2013 session, property tax reform remains among the top issues yet to be resolved. The House and Senate have taken the issue much further than in years past by initiating cross - chamber negotiations for a compromise, but the two sides are still miles apart. Beyond the big - picture goal of reducing property taxes, the Republican -led House and Democrat - controlled Senate disagree on just about everything — from the structure of the reform to its scope and cost. Analysis Here's a breakdown of what the competing plans would mean for taxpayers and state and local governments, as well as the potential savings for residential and commercial property owners. Click on the graphic for a full- screen version. Nollen Plaza face -lift coming soon Sen. Joni Ernst urged to run for Harkin's U.S. Senate seat Iowa Senate holds 2- minute session; 12 lawmakers show http: / /www.desmoinesregister.com/ interactive /article /20130507/NEWS 10 /305070053/Prope... 5/7/2013 Pace 1 ol' 1 POTENTIAL IMPACT OF TAX REFORM The charts below show how the competing House and Senate plans for property tax reform might affect different classes of taxpayers in three Iowa municipalities, the local governments that rely on those taxes and the state general fund. The Republican - backed plan advanced by the House would cost the state $310 million a year once fully phased in and result in tens of millions of dollars in lost revenues for local governments. The Democratic plan favored in the Senate would cost the state $250 million at full phase -in with no cost to cities, but would provide much less relief. BIG BENEFITS FOR TAXPAYERS ... Savings to residential taxpayers By lowering the maximum annual growth allowed on the taxable value of property, the House plan includes a substantial cut to residential property taxes over the next 10 years. The Senate plan, meanwhile, does not address residential property taxes. The figures below represent the annual savings on a home valued at $125,000 - the median home price in Iowa as of March 2013- DES MOINES At the Des Moines consolidated tax rate of $46.52082, the House plan would save an average homeowner approximately $3,417.19 over 10 years. 560,08 5123.51 5183.49 5251.00 S307.81 5378.22 5431.89 5504.46 5551.57 5625.16 $3,417.19 IOWA CITY At the Iowa City consolidated tax rate of $40.75369, the House plan would save an average homeowner approximately $2,993.57 over 10 years. 552.63 5108.20 5160.74 5219.89 5269.65 5331.33 5378.35 5441.92 5483.20 5547.66 $2,993.57 ATLANTIC At the Atlantic consolidated tax rate of 541.95196, the House plan would save an average homeowner approximately 13,081.59 over 10 years. S54.18 5111.38 5165.47 $226.35 $277.58 5341.07 $389.48 5454.92 $497.40 S563.76 $3,081.59 Note: Analysis assumes no change in property tax values or rates over 1C year: and 1CC percent funding for Homestead Exemption. Source'. Iowa Department of Management Savings to commercial taxpayers The centerpiece of both the House and Senate plans is a tax cut on commercial and industrial properties, although the chambers achieve that goal in very different ways. The Senate plan offers a tax credit that emphasizes relief for smaller properties and, theoretically, smaller 'Main Street' businesses, while the House plan reduces the taxable value of all commercial and industrial properties, applying the same level of relief whether a property is worth 510,000 or $10 million. The graphs below compare the tax savings offered by the House and Senate plans for three small businesses and three larger businesses in three Iowa cities. Large properties fare much better under the House proposal. Smaller properties fare better under the Senate plan. SMALL BUSINESSES KEY: 0 House plan Senate plan Smitty's Tenderloin Shop in D.M. Sueppel's Flowers in Iowa City RS,R Mufflers in Atlantic Net taxable value: 596,800 Net taxable value: 5294,070 Net taxable value: 536,765 Cumulative: House: $5,913 Cumulative: House: $15,921 Cumulative: House: $2,049 17,S0o 514,115 $6,000 $29,444 1800 $S,426 7,006 5,000 700 4,000 7,506 500 -. 3,700 460 1,000 2,D00 3001 t 700 � SOD �.. r e 1.000 _ ". 0 '1415 '16-17 '19-19 '20'21 '14- -'15 'i617 '13.19 '20'21 '14-15 '1617 1819 '20 -'21 BIG BUSINESSES Earthstuf Packaging in D.M. Menards in lowa City Wal -Mart Supercenter in Atlantic Net taxable vauer-: S 11,739,000 Net taxable value: Si 1,404,490 Net taxable value: 59,036,576 Cumulative: House: $686,513 Cumulative: House: $617,428 Cumulative: House: $503,616 $750,000 533,542 $170,000 - $29,729 1100,0DO 530,603 120,000 100,000 STATEWIDE At the statewide SO CC9 average tax rate of $33.92510, the House plan would save an 90,000 average homeowner approximately 52,491.98 501GOD over 10 years. 2014-15 S43 -81 2015 -16 $90 -07 2016 -17 $133.81 2017 -1B S183.04 2018 -19 5224.47 2019 -20 5275.82 2020 -21 $314.96 2021 -22 5367.88 2022 -23 5402.23 2023 -24 5455.89 Cumtative 52,491.98 DES MOINES At the Des Moines consolidated tax rate of $46.52082, the House plan would save an average homeowner approximately $3,417.19 over 10 years. 560,08 5123.51 5183.49 5251.00 S307.81 5378.22 5431.89 5504.46 5551.57 5625.16 $3,417.19 IOWA CITY At the Iowa City consolidated tax rate of $40.75369, the House plan would save an average homeowner approximately $2,993.57 over 10 years. 552.63 5108.20 5160.74 5219.89 5269.65 5331.33 5378.35 5441.92 5483.20 5547.66 $2,993.57 ATLANTIC At the Atlantic consolidated tax rate of 541.95196, the House plan would save an average homeowner approximately 13,081.59 over 10 years. S54.18 5111.38 5165.47 $226.35 $277.58 5341.07 $389.48 5454.92 $497.40 S563.76 $3,081.59 Note: Analysis assumes no change in property tax values or rates over 1C year: and 1CC percent funding for Homestead Exemption. Source'. Iowa Department of Management Savings to commercial taxpayers The centerpiece of both the House and Senate plans is a tax cut on commercial and industrial properties, although the chambers achieve that goal in very different ways. The Senate plan offers a tax credit that emphasizes relief for smaller properties and, theoretically, smaller 'Main Street' businesses, while the House plan reduces the taxable value of all commercial and industrial properties, applying the same level of relief whether a property is worth 510,000 or $10 million. The graphs below compare the tax savings offered by the House and Senate plans for three small businesses and three larger businesses in three Iowa cities. Large properties fare much better under the House proposal. Smaller properties fare better under the Senate plan. SMALL BUSINESSES KEY: 0 House plan Senate plan Smitty's Tenderloin Shop in D.M. Sueppel's Flowers in Iowa City RS,R Mufflers in Atlantic Net taxable value: 596,800 Net taxable value: 5294,070 Net taxable value: 536,765 Cumulative: House: $5,913 Cumulative: House: $15,921 Cumulative: House: $2,049 17,S0o 514,115 $6,000 $29,444 1800 $S,426 7,006 5,000 700 4,000 7,506 500 -. 3,700 460 1,000 2,D00 3001 t 700 � SOD �.. r e 1.000 _ ". 0 '1415 '16-17 '19-19 '20'21 '14- -'15 'i617 '13.19 '20'21 '14-15 '1617 1819 '20 -'21 BIG BUSINESSES Earthstuf Packaging in D.M. Menards in lowa City Wal -Mart Supercenter in Atlantic Net taxable vauer-: S 11,739,000 Net taxable value: Si 1,404,490 Net taxable value: 59,036,576 Cumulative: House: $686,513 Cumulative: House: $617,428 Cumulative: House: $503,616 $750,000 533,542 $170,000 - $29,729 1100,0DO 530,603 120,000 100,000 SO CC9 80.0co 90,000 501GOD 60,4010 60,000 11- 40,000 40.00:7 :010 00 O 0,00 I . 0 ' - ' _ O http: / /www.desmoinesregister.com/ assets /jpg /web.0507propertytax.jpg 5/7/2013 From City Manager IP13 COME CELEBRATE PROGRESS AND EXPLORE NEXT STEPS FOR THE ICOD, JDNE 20, 2013, SAVE THE DATE: Iowa City Downtown District Members and General Public You are invited to help us celebrate the successes of the first year of the Iowa City Downtown District and to explore opportunities for targeted investment for the future. z When: Thursday, June 20, 2013 from 5:00 pm to 7:30 pm Where: the Englert Theater, Downtown Iowa City What to Expect: • Brief program at 6:00 pm • Complimentary light fare provided by your favorite ICDD restaurants and cash bar • Custom, a- typical entertainment RSVP by registering at icprogress.eventbrite.com. Cost is free of charge but capacity is limited. Don't miss out! Fn - -A .," 'I From: Tom Markus Sent: Friday, May 03, 2013 4:49 PM To: Marian Karr Subject: FW: Upcoming May Events: 5/30 -5/31: Five Years Out: Ongoing Impacts and Challenges of the 2008 Floods Please add to info packet From: Peter Damiano [ mailto:peter- damiano @uiowa.edu] Sent: Friday, May 03, 2013 4:45 PM To: Tom Markus Subject: Upcoming May Events: 5/30 -5/31: Five Years Out: Ongoing Impacts and Challenges of the 2008 Floods Photo credit: Brian Ray/The Gazette Five Years Out: Ongoing Challenges & Impacts of the 2008 Floods The University of Iowa Public Policy Center & Iowa Flood Center are proud to announce: Two upcoming events that are part of the Living with the Floods 2017 series of events being held Pictured: she s Coming on strong by Nad,alie Mebach statewide to commemorate the anniversary of the recent flood events, ate progress made towards s recovery, and raise awareness of flood mitigation strategies and the interconnectedness of our environment and watersheds. These events are open to the public. Thursday, May 30, 7 pm "Trouble the Water" curator talk and reception • Legion Arts at CSPS Hall, 1103 Third St. SE, Cedar Rapids Friday, May 318:30 am "Ongoing Impacts & Challenges of the 2008 Floods" symposium • National Czech & Slovak Museum & Library, 1400 Inspiration Place SW, Cedar Rapids These events are co- sponsored by: Legion Arts, The Gazette /powered by Iowa SourceMedia Group, University of Iowa Community Credit Union and the University of Iowa's Department of Geography, Digital Studio for Public Humanities, Forkenbrock Series on Public Policy and Housing & Land Use Policy Program at the Public Policy Center, IIHR - Hydroscience & Engineering and Iowa Flood Center, Obermann Center for Advanced Studies, Office of the Executive Vice President and Provost, and School of Urban & Regional Planning. Individuals with disabilities are encouraged to attend all University oflowa- sponsored events. Ifyou are a person with a disability who requires an accommodation in order to participate in this program, please contact Liz Watson at (319) 335 -6817 or elizabeth- m- watson(&,uiowa.edu. This message was sent to tom - markus @iowa- citv.org from: Public Policy Center 1310 South Grand Ave I Iowa City, IA 52242 Unsubscribe I Forward To a Friend Email Marketing by 'IContact try it tree Five Years Out: "Trouble the Water" Curator Talk and Reception Legion Arts at CSPS Hall, Cedar Rapids 2013 7:00 PM to 9:00 PM In conjunction with the fifth anniversary of Eastern Iowa's historic flooding, Legion Arts presents Trouble the Water, a groundbreaking exhibit in which a dozen contemporary artists explore issues related to water: droughts and floods, climate events and climate change, as well as the economics, distribution, uses, and scarcity of this incomparable commodity. The exhibit, Trouble the Water, will be featured from May 3 - June 16 at Legion Arts. Trouble the Water is curated by Diane Barber, Houston, Texas, and features artists from Argentina, Arizona, California, Japan, Massachusetts, Minnesota, the Netherlands, New York, Qatar, and the 1JK. The event on Thursday, May 30 is free and open to the public. Get directions to Legion Arts here. Pictured: She's Coming on Strong, Nathalie Meibach. A related symposium, Five Years Out: Ongoing Impacts and Challenges of the 2008 Floods, will be held on Friday, May 31 at the National Czech & Slovak Museum & Library in Cedar Rapids. Click here to find out more details about the May 31 symposium. Register for the May 31 symposium here. These events are part of the Living with Floods 2013 series of events being held statewide to commemorate the anniversary of recent flood events, celebrate progress made towards recovery, and raise awareness of flood mitigation strategies and the interconnectedness of our environment and watersheds. Click here to find out more details about the Living with Floods 2013 series. Individuals with disabilities are encouraged to attend all University oflowa- sponsored events. Ifyou are aperson with a disability who requires an accommodation in order to participate in this program, please contact Liz Watson at (319) 335 -6817 or elizabeth- m- watson @uiowa. edu. i r J k7 CITY OF IOWA CITY Now seeking FIRE CHIEF The City of Iowa City is seeking an experienced administrator with ex- ceptional interpersonal skills and pro- gressive management experience to serve as its Fire Chief. Accredited by the Commission on Fire Accreditation International and guided by a strate- gic plan, the Iowa City Fire Depart- ment provides fire, medical, technical rescue, and hazardous materials emergency response to residents in the 27.9 square mile incorporated area of Iowa City, including the Uni- versity of Iowa main campus. For more information on the Iowa City community and Fire Department, please visit: www.icgov.org/firechief The Position The Fire Chief directs the operational, financial, personnel, and policy activities of the department. The Fire Chief will be responsible for an annual operating budget of $7.6 million and a staff of 65 permanent employees. Organized staff are represented by IAFF Local #610. Essential functions sti ?, °u ■ Establishes all policies, procedures, and regulations for firefighting, emergency, operational, and prevention standards in compliance with all applicable laws and regulations. Develops and recommends all fire code regulations to Council for adoption. ■ Performs short- and long -range planning regarding departmental operations with respect to personnel, apparatus, equipment, and emergency operations. Supervises and directs the implementation of such goals, objectives, and plans. ■ Plans, develops, conducts, and supervises the operation of depart- mental in- service training of personnel. Plans and directs public ed- ucation, fire prevention, and community risk reduction programs. ■ Performs various public relations functions to include contact with the media, public, private organizations, schools, area fire depart- ments, and state and national organizations. ■ Prepares, coordinates, and monitors the annual budget and con- trols the expenditure of budgeted funds. Assists in the preparation of bids on major pieces of equipment and makes recommendations to the City Manager on Capital Improvement Program purchases regarding apparatus, equipment, advancements in technology, new stations, etc. ■ Supervises the inspections of buildings and other properties for fire hazards. Enforces fire prevention regulations and works to attain abatement of fire hazards. ■ Conducts briefings with chief officers to review daily work schedules and discuss staff activities. ■ Supervises the operations of the fire suppression program and co- ordinates activities with Johnson County fire officials. Supervises the operations of the emergency medical services program and coordi- nates activities with local ambulance services and hospitals. • Supervises the operations of the hazardous materials response pro- gram and coordinates activities with Johnson County officials. • Supervises the operations of the technical rescue program and co- ordinates activities with Johnson County fire officials. • Responds to major fire alarms and emergencies and exercises over- all supervision at the scene. • Participates in the operations of the Joint Emergency Communica- tions Center as a member of the User Advisory Committee. • Works with federal, state, and local law enforcement agencies in the investigation into cause, origin, and circumstances of fires. Candidate requirements • Bachelors degree or equivalent in business, public administration, or fire science from an institution accredited by a DOE- recognized accreditation body required. • Master's degree in Public Administration or a relat- ed field from an institution accredited by a DOE rec- ognized accreditation body preferred. • Over seven years' experience in fire and rescue management required. • Valid Iowa Class D driver's license required within 60 days of appointment. • NFA executive Fire Officer and CPC (Commission on Professional Credentializing) Chief Fire Officer Des- ignation preferred. • Proven skills in fire service management, policy - planning, goal - setting, and employee supervision. • Must value diversity, respect differing views and opinions, understand the process of consensus - building, and be relied upon to provide his /her best professional recommendation at all times. • Must know how to achieve goals, anticipate prob- lems and barriers, and devise ways to work around or through them. Must be a motivator and leader to his /her staff and be candid and willing to advise the City Council and City staff in an honest and forthright fashion. • Must present self well to a wide range of audiences and be comfortable in a highly engaged community with a high education level. • Must interact well with other governing bodies and act in a positive fashion with the University and other local officials. • A criminal background check is required. • City residency is required within six months of ap- pointment. Compensation & benefits • SALARY SCHEDULE: Current range is $81,785 - $129,584. Salaries are reviewed annually by the City Manager and actual compensation for the Chief is based on merit, following a performance review. Starting salary to be negotiated. • MEDICAL INSURANCE: Provided for employees through Wellmark Blue Cross and Blue Shield. Em- ployees currently contribute $40 /month for single coverage and $70 /month ($75 /month effective 7/1/2013) for family coverage. • DENTAL INSURANCE: Delta Dental provided for em- ployees, with option to purchase for family. • SECTION 125 PLAN: A pre -tax Section 125 plan is offered for insurance premium conversion, medical spending accounts, and dependent care spending accounts. • LIFE INSURANCE: Coverage equal to annual salary is provided. Supplemental life insurance may be pur- chased for self and dependents. • SICK LEAVE: Accrued at one day per month. • VACATION: Accrued at one day per month for the first five years of employment. Accrual rates increase every five years. • HOLIDAYS: 11 holidays, 1 personal day each year. • LONGEVITY PAY: Longevity pay upon completion of five years of service with increases in five -year incre- ments. • DEFERRED COMPENSATION: Employees may volun- tarily join a deferred compensation program admin- istered by the City. • PENSION PLAN: To be negotiated. • AUTOMOBILE: The Chief is assigned an automobile for his /her 24 -hour use. Application and selection process.�� Applicants shall submit a cover letter, resume, list of three professional references, and written responses to the Fire Chief Candidate questionnaire (download at www.icgov.org /firechief) by 5 p.m. on Friday, June 14, 2013. Select candi- dates will be interviewed by phone, video, or in Iowa City and will be required to complete a City of Iowa City employ- ment application. Following initial interviews, further interviews may be conducted with finalists. Materials should be directed to: Karen Jennings, Human Resources Administrator City of Iowa City 1 410 E. Washington Street I Iowa City, IA 52240 319.356.5025 orjobs @iowa - city.org The City of Iowa City considers applicants for all positions without regard to race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, marital status, mental or physical disability, genetic information, veteran status, or other class/ category protected by a federal, state, or local law, except where age, sex, or physical or mental ability constitute a bona fide occu- pational qualification necessary foriob performance. Persons who are members of a protected class are encouraged to apply. The City of Iowa City is subject to the Iowa Smokefree Air Act IP163 J�% Iowa Department of Transportation 5455 Kirkwood Blvd. SW (319) 365 -6986 Cedar Rapids, IA 52404 -5217 (319) 730 -1564 fax May 2, 2013 RE: MP-6- 6(726)250- -76 -52 Johnson County City of Iowa City The Honorable Matt Hayek, Mayor City of Iowa City 410 East Washington Iowa City, IA 52240 SUBJECT: PCC Patching — US 6 Dear Mayor Hayek: This letter is official notification to your City Council that the Iowa Department of Transportation proposes to let a PCC (Portland Cement Concrete) patching project on July 16, 2013. The work consists of replacing broken sections of pavement. The project is on US 6 in Iowa City from east of Hawkins Drive southeasterly to near the south junction with Iowa I. It is anticipated that the project will be completed in calendar year 2013. The work will be done in accordance with the current Form 810034, "Agreement for Primary Road Extension Maintenance and Operation ". Project costs will be paid from the Primary Road Fund and no charges will be made against the city. Resident Construction Engineer, Mark Brandl, P.E., of Davenport, Iowa, telephone number 563- 391 -2750, will advise you of the contractor's proposed schedule when the information is available. We would appreciate this project notification being included on your next City Council meeting agenda as a matter of information for Council members. If you have any questions concerning the work involved, please contact this office as soon as possible in order to expedite any possible changes. Sincerely yours, �� Thomas M. Storey, P. District Staff Engineer TMS /rhh cc: Jim Schnoebelen, P.E., District Engineer, Iowa DOT, Cedar Rapids, IA 52404 Mark Brandl, P.E., Resident Construction Engineer, Iowa DOT, Davenport, IA 52809 Newman Abuissa, P.E., Staff Engineer, Iowa DOT, Cedar Rapids, IA 52404 Iowa City'S Annual Water Quality Report Now Available Online Page 1 of 1 I r r ICaov.oro Home» News Iowa City'S Annual Water Quality Report Now Available Online Posted on Tuesday, May 07, 2013 at 1:28 PM Contact Information Since 1999, the Environmental Protection Agency (EPA) has required Name: Carol Sweeting municipalities to produce and mail a report on the quality of the community's Email: Send Mail drinking water to its residents each year. The report, known in most communities as the "Consumer Confidence Report" (CCR), includes Phone: (319) 541 -2385 information on water sources and water treatment methods, as well as information on any impurities that may have been present. EPA regulations have now changed. While communities must still prepare the report, they can utilize other, less expensive ways to make the information available to the public. The City of Iowa City has posted the newest report, which covers water test results from 2012, to its website at www.icgov.org /ccreport. Printed copies are available at the Revenue Desk in City Hall at 410 E. Washington Street, at the Water Plant at 80 Stephen Atkins Drive, and are available on request by calling 319/356 -5164. Carol Sweeting, Public Information Coordinator for the City's Public Works Department, stated that by posting the information online, the City would save more than $10,000 in printing and postage costs. The City typically printed and mailed almost 32,000 copies of the Consumer Confidence Report to households each year. Water supplies are regulated by the Environmental Protection Agency (EPA) and the Iowa Department of Natural Resources. The EPA requires the City to monitor for over 80 drinking water impurities. The 2012 report indicates that Iowa City drinking water far surpasses all federal and state drinking water quality standards. For more information, contact Carol Sweeting, Public Information / Education Coordinator at 319/541 -2385 or e-mail carol- sweetinaeiowa- city.ora. A -Z Index Citizen Service Center Contact Information Residents Transit Routes Web Policies Business News City Employee Resources Government E- Subscriotions Visitors Jobs Calendar Copyright © 2006 -2012 City of Store Iowa City 410 E Washington St., Iowa City, IA 52240 Phone (319)356 -5000 http: / /www.icgov.org /apps /news / ?newsID =8735 5/7/2013 2012 WATER QUALITY REPORT IOWA CITY WATER DEPARTMENT This report contains important information regarding the water quality in our water system. The source of our water is surface water. Our water quality testing shows the following results: CONTAMINANT MCL - (MCLG) Compliance Date Violation Source Type Value & (Range) Yes/No Corrosion of household plumbing Copper (ppm) AL =1.3 (1.3) 90th 0.01 (ND - 0.02) 09/30/2011 No systems; Erosion of natural deposits; Leaching from wood preservatives 15.00 (ND - 140) Corrosion of household plumbing Lead (ppb) AL =15 (0) 90th 3 sample(s) 09/30/2011 No systems; erosion of natural exceeded AL deposits 950 - DISTRIBUTION SYSTEM Chlorine (ppm) MRDL =4.0 RAA 0.9 (0.41 - 1.44) 12/31/2012 No Water additive used to control MRDLG =4.0 microbes Presence of Total Colifonn coliform o bacteria in >5% TCR 1 sample(s) 06/30/2012 No Naturally present in the Bacteria of monthly positive environment samples (0) Total Trihalomethanes 80 (N /A) LRAA NA (29 — 65) 2012 No By- products of drinking water b ) [TTHMI chlorination Total Haloacetic Acids 60 (N /A) LRAA NA (0 — 15) 2012 No By- products of drinking water b ) [HAA51 disinfection 03 - S/EP IA RIVER, J WELLS, S WELLS, C WELLS Sodium (ppm) N/A (N /A) SGL 16 04/19/2012 No Erosion of natural deposits; Added to water during treatment process Runoff from fertilizer use; Nitrate [as NJ (ppm) 10 (10) SGL 4.1 (ND - 4.1) 12/31/2012 No Leaching from septic tanks, sewage; Erosion of natural deposits Turbidity (NTU) N/A (N /A) TT 0.07 NTU 100 05/28/2012 No Soil runoff Note: Contaminants with dates indicate results from the most recent testing done in accordance with regulations. DEFINITIONS • Maximum Contaminant Level (MCL) — The highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology. • Maximum Contaminant Level Goal (MCLG) -- The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety. • ppb -- parts per billion. • ppm -- parts per million. • pCi/L — picocuries per liter • N/A — Not applicable • ND -- Not detected • RAA — Running Annual Average • LRAA — Locational Running Annual Average • Treatment Technique (TT) — A required process intended to reduce the level of a contaminant in drinking water. • Action Level (AL) — The concentration of a contaminant which, if exceeded, triggers treatment or other requirements which a water system must follow. • Maximum Residual Disinfectant Level Goal (MRDLG) - The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants. • Maximum Residual Disinfectant Level (MRDL) - The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants. • SGL — Single Sample Result • TCR — Total Coliform Rule GENERAL INFORMATION Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water posed a health risk. More information about contaminants or potential health effects can be obtained by calling the Environmental Protection Agency's Safe Drinking Water Hotline (800 -426- 4791). Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno- compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV /AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline (800- 426- 4791). If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. IOWA CITY WATER DEPARTMENT is responsible for providing high quality drinking water, but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods and steps you can take to minimize exposure is available from the Safe Drinking Water Hotline or at http: / /www.epa.gov /safewater /lead. ADDITIONAL HEALTH INFORMATION Infants and young children are typically more vulnerable to lead in drinking water than the general population. It is possible that lead levels at your home may be higher than at other homes in the community as a result of materials used in your home's plumbing. If you are concerned about elevated lead levels in your home's water, you may wish to have your water tested and flush your tap for 30 seconds to 2 minutes before using tap water. Additional information is available from the Safe Drinking Water Hotline (800 -426- 4791). SOURCE WATER ASSESSMENT INFORMATION This water supply obtains a portion of its water from the sandstone and dolomite of the Cambrian - Ordovician aquifer. The Cambrian- Ordovician aquifer was determined to have low susceptibility to contamination because the characteristics of the aquifer and overlying materials provide natural protection from contaminants at the land surface. The Cambrian - Ordovician wells will have low susceptibility to surface contaminants such as leaking underground storage tanks, contaminant spills, and excess fertilizer application. A detailed evaluation of your source water was completed by the Iowa Department of Natural Resources, and is available from the Water Operator at 319 - 356 -5162. This water supply obtains water from one or more surface waters. Surface water sources are susceptible to sources of contamination within the drainage basin. Surface Water Name Susceptibility Iowa River Sand Pit high Iowa River high OTHER INFORMATION *Turbidity is an indicator of treatment filter performance and is regulated as a treatment technique. *The range high for the lead water quality value, 140 ppb was due to a non - representative sample site and procedure being used. The highest value was actually 29 ppb.' *In February 2013 Iowa City failed to monitor by collecting 68 of the 70 samples required for Coliform Bacteria. Adverse health effects, if any, are not known. Monitoring procedures have been corrected to avoid future violations. CONTACT INFORMATION For questions regarding this information or how you can get involved in decisions regarding the water system, please contact IOWA CITY WATER DEPARTMENT at 319 - 356 -5162. C C C C C C C C C C C C C C C C C C C C C C C C C C C IP18 Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) 2 Dogs Pub 120 0 0 0 5 0 0 0 0 Airliner 223 6 0 1 111 9 19 0.0810811 0.1711712 Airliner 223 3 0 0 111 9 19 0.0810811 0.1711712 American Legion 140 1 0 0 3 0 0 0 0 Atlas World Grill 165 1 0 0 2 0 0 0 0 Baroncini— 0 0 0 Basta 176 1 0 0 2 0 0 0 0 1Blackstone— 297 1 0 0 5 0 0 0 0 Blue Moose— 436 8 0 1 187 34 6 0.1818182 0.0320856 Blue Moose— 436 9 0 1 187 34 6 0.1818182 0.0320856 (Bluebird Diner 82 0 0 0 1 Bob's Your Uncle *^ 260 0 0 0 Bo -James 200 6 0 0 133 9 1 0.0676692 0.0075188 Bo -James 200 6 0 0 133 9 1 0.0676692 0.0075188 Bread Garden Market & Bakery 0 0 0 ( Brix 0 0 0 Brothers Bar & Grill, [It's] 556 17 4 1 428 111 35 0.2593458 0.0817757 Brothers Bar & Grill, [It's] 556 14 5 7 428 111 35 0.2593458 0.0817757 Brown Bottle, [The]— 289 0 0 0 3 0 0 0 0 I Buffalo Wild Wings Grill & Bar— 189 1 0 0 11 0 0 0 0 (Cactus Mexican Grill 0 0 0 ICaliente Night Club 498 9 0 0 47 0 0 0 0 ICarl & Ernie's Pub & Grill 92 1 0 0 25 0 0 0 0 (Carlos O'Kelly's- 299 0 0 0 1 Chili Yummy Yummy Chili 1 0 0 12 6 0 0.5 0 IChipotle Mexican Grill 119 0 0 0 Wednesday, May 08, 2013 Page 1 of 6 R C C C C C C C C C C C E C C C C E E C E C C C C C Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under21 PAULA Under`21'- ' 'PAULA`'` Ratio Ratio (prev 12 Mo) (Prev 12 Mo) Clarion Highlander Hotel 0 0 0 Clinton St Social Club 3 0 0 21 0 0 0 0 Club Car, [The] 56 1 0 0 3 0 0 0 0 Coach's Corner 160 1 0 0 13 0 0 0 0 Colonial Lanes- 502 0 0 0 1 0 0 0 0 Dave's Foxhead Tavern 87 0 0 0 2 0 0 0 0 DC's 120 13 6 0 318 97 20 0.3050314 0.0628931 DC's 120 20 2 0 318 97 20 0.3050314 0.0628931 Deadwood, [The] 218 3 0 0 65 0 0 0 0 I Deadwood, [The] 218 1 0 0 65 0 0 0 0 1Devotay- 45 0 0 0 IDonnelly's Pub 49 1 0 0 45 0 0 0 0 Donnelly's Pub 49 2 0 0 45 0 0 0 0 Dublin Underground, [The] 57 1 0 0 61 0 0 0 0 (Dublin Underground, [The] 57 1 0 0 61 0 0 0 0 Eagle's, [Fraternal Order of] 315 0 0 0 2 0 0 0 0 El Banditos 25 0 0 0 El Cactus Mexican Cuisine 0 0 0 El Dorado Mexican Restaurant 104 0 0 0 IEl Ranchero Mexican Restaurant 161 0 0 0 Elks #590, [BPO] 205 0 0 0 Englert Theatre— 838 0 0 0 Field house 178 17 1 0 249 62 9 0.248996 0.0361446 Fieldhouse 178 8 3 0 249 62 9 0.248996 0.0361446 First Avenue Club— 280 0 0 0 1 0 1 0 1 ( Formosa Asian Cuisine" 149 0 0 0 Wednesday, May 08, 2013 Page 2 of 6 V C C C C C C C C C C C C C C C C C C E Flo C C C C C Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under2l PAULA Ratio Ratio (Prey 12 Mo) (Prev 12 Mo) Gabes— 261 4 0 0 40 2 0 0.05 0 Gabes— 261 10 0 0 40 2 0 0.05 0 George's Buffet 75 0 0 0 5 0 0 0 0 Givanni's— 158 0 0 0 3 0 0 0 0 Godfather's Pizza— 170 0 0 0 Graze— 49 0 0 0 Grizzly's South Side Pub 265 2 0 0 8 0 0 0 0 Hilltop Lounge, [The] ' 90 0 0 0 1 0 0 0 0 Howling Dogs Bistro 0 0 0 IC Ugly's 72 0 0 0 6 0 0 0 0 India Cafe 100 0 0 0 Iron Hawk— 2 0 0 44 2 12 0.0454545 0.2727273 Iron Hawk— 1 0 0 44 2 12 0.0454545 0.2727273 Jimmy Jack's Rib Shack 71 0 0 0 Jobsite 120 4 1 0 15 1 0 0.0666667 0 Joe's Place 281 19 0 0 163 4 2 0.0245399 0.0122699 Joe's Place 281 3 0 0 163 4 2 0.0245399 0.0122699 Joseph's Steak House— 226 0 0 0 1 0 0 0 0 Linn Street Cafe 80 0 0 0 Los Portales 161 0 0 0 Martini's 200 14 1 0 265 33 5 0.1245283 0.0188679 Martini's 200 5 0 0 265 33 5 0.1245283 0.0188679 Masala 46 0 0 0 Mekong Restaurant 89 0 0 0 Micky's— 98 2 0 0 112 0 1 0 0.0089286 Micky's— 98 17 0 0 112 0 1 0 0.0089286 Wednesday, May 08, 2013 Page 3 of 6 1 1 ■ 1 1 ■ 1 ■ ■ ■ ■ ■ ■ ■ e ■ ■ ■ ■ ■ ■ ■ ■ Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Mill Restaurant, [The]— 325 1 0 0 30 2 0 0.0666667 0 Moose, [Loyal Order of] 476 0 0 0 1 0 0 0 0 Motley Cow Cafe 82 0 0 0 Noodles & Company— 0 0 0 Okoboji Grill— 222 0 0 0 Old Capitol Brew Works 294 1 0 0 15 0 0 0 0 Old Capitol Brew Works 294 1 0 0 15 0 0 0 0 One - Twenty -Six 105 1 0 0 4 0 0 0 0 Orchard Green Restaurant— 200 0 0 0 1 0 01 0 0 Oyama Sushi Japanese Restaurant 87 0 0 0 Pagliai's Pizza— 113 0 0 0 Panchero's (Clinton St)— 62 0 0 0 7 0 0 0 0 Panchero's Grill (Riverside Dr)— 95 0 0 0 Pints 180 3 1 0 242 30 7 0.1239669 0.0289256 Pints 180 12 1 0 242 30 7 0.1239669 0.0289256 Pit Smokehouse 40 0 0 0 Pizza Hut" 116 0 0 0 Players 114 1 2 0 4 6 0 1.5 0 Quinton's Bar & Deli 149 2 0 0 25 1 0 0.04 0 Rice Village 0 0 0 Ridge Pub 0 0 0 Riverside Theatre— 118 0 0 0 Saloon— 120 1 0 0 20 0 0 0 0 Sam's Pizza— 174 0 0 0 11 1 4 0.0909091 0.3636364 Sanctuary Restaurant, [The] 132 0 0 0 2 0 0 0 0 Shakespeare's 90 1 0 0 4 0 0 0 0 Wednesday, May 08, 2013 Page 4 of 6 E C C C C C C C C C C C C C C C C C C C C C C C C C Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Checks Under21 PAULA Prev 12 Month Totals Bar Checks Under21 PAULA Under 21 PAULA "' Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Sheraton 0 0 0 Short's Burger & Shine— 56 0 0 0 26 0 0 0 0 Short's Burger Eastside 0 0 0 Sports Column 400 15 4 0 255 67 27 0.2627451 0.1058824 Sports Column 400 13 0 2 255 67 27 0.2627451 0.1058824 Studio 13 206 8 0 0 126 12 1 0.0952381 0.0079365 Studio 13 206 5 0 0 126 12 1 0.0952381 0.0079365 Summit. [The] 736 13 3 2 248 37 29 0.1491935 0.1169355 Summit. [The] 736 13 4 1 248 37 29 0.1491935 0.1169355 Sushi Popo 84 - 0 0 0 Szechuan House 0 0 0 Takanami Restaurant— 148 0 0 0 Taqueria Acapulco 0 0 0 TCB 250 5 0 0 146 10 0 0.0684932 0 TCB 250 5 0 0 146 10 0 0.0684932 0 Thai Flavors 60 0 0 0 Thai Spice 91 0 0 0 Times Club @ Prairie Lights 60 0 0 0 Trumpet Blossom Cafe 94 0 0 0 1 0 0 0 0 Union Bar 854 12 2 9 328 87 32 0.2652439 0.097561 Union Bar 854 8 2 0 328 87 32 0.2652439 0.097561 VFW Post #3949 197 0 0 0 1 0 0 0 0 Vine Tavern, [The] 170 3 0 0 74 13 4 0.1756757 0.0540541 (Vine Tavern, [The] 170 5 2 0 74 13 4 0.1756757 0.0540541 Wig & Pen Pizza Pub— 154 0 0 0 1 1 0 0 0 0 Yacht Club, [Iowa City]— 206 1 0 0 92 8 1 0.0869565 0.0108696 Wednesday, May 08, 2013 Page 5 of 6 Business Name Occupancy (occupancy loads last updated Oct 2008) �= University of Iowa F-1 Yacht Club, [Iowa City]— 206 ❑ Yen Ching ❑Z'Mariks Noodle House 47 Totals Off Premise Grand Totals * includes outdoor seating area exception to 21 ordinance Monthly Totals Prev 12 Month Totals Under 21 PAULA Bar Bar Ratio Ratio Under2l PAULA Checks Under2l PAULA Checks (Prev 12 Mo) (Prev 12 Mo) 3 0 0 92 8 1 0.0869565 0.0108696 _0 0 0 0 0 0 373 44 0 0 25 7829 1271 427 0.1623451 0.0545408 0 0 0 0 0 0 25 427 Wednesday, May 08, 2013 Page 6 of 6 A��� 90-04000 IP19 May 7, 2013 Ms Marian Karr City of Iowa City 410 E. Washington Street Iowa City, Iowa 52240 -1826 Dear Ms. Karr: The purpose of this letter is to inform you that, on or about July 6, 2013, Mediacom will be implementing the following rate adjustments:' Product: Old Rate: New Rate: Net Change: Local Broadcast Station Surcharge N/A $ 2.06 $ 2.06 Broadcast Basic $ 13.95 $ 12.95 $ 1.00 Expanded $ 55.00 $ 58.00 $ 3.00 Family Cable $ 68.95 $ 73.01 $ 4.06 The decision to make price adjustments is always a difficult one, especially as our Nation continues to recover from a lengthy recession. Contrary to public perception, we are very reluctant to raise video prices because when we do, we lose subscribers. However, cable and satellite companies are constantly being pressured by the programmers we buy from to pay more for the channels we carry. Mediacom is no exception as our overall programming costs rose by over 12% in the past year. In fact, every penny of this increase will be passed on to the programmers. The fees we pay to retransmit local broadcast stations like ABC, CBS, FOX and NBC are by far our fastest growing programming cost component. Outdated federal laws give the local broadcast stations monopoly power over network and syndicated programming within their respective market areas. Over the past few years, many broadcasters have used their monopoly powers to demand 100 %, 200% and even 300% rate increases during contract negotiations. This has driven up cable and satellite rates and forced American consumers to pay billions of dollars for "free" over - the -air television. Beginning in May, Mediacom will institute a Local Broadcast Station Surcharge equal to fee increases the local broadcast stations in your market have demanded we pay to them since the start of 2012. By bringing more transparency to the unjustified fee increases being taken by local broadcast stations, we hope to draw the attention of consumers and their elected representatives to this rapidly escalating problem. As the saying goes, sunlight is the best disinfectant and we hope shedding more light on this issue will force lawmakers in Washington to fix this outdated regime. 1 Depending on the terms of their contract certain customers on promotional rates may or may not receive this rate change at this time. Unfortunately, local broadcasters aren't the only programmers causing cable and satellite prices to rise. Other channel owners, especially national and regional sports networks, are insisting on huge rate increases that are driving up the cost of Family Cable. One look at the skyrocketing rights fees announced with recent deals and it is easy to see that the marketplace for live televised sports is out of control. The television rights to the Los Angeles Lakers and Los Angeles Dodgers recently sold for $3 billion and $7 billion respectively. These are just two in a long list of examples of the unrestrained spending that has become the hallmark of the sports programming business. Since the programming community has been unwilling to exercise even the slightest measure of self- restraint when it comes to reigning in their spending or increasing their price demands, Mediacom has taken the fight to Washington. We have asked the Federal Communications Commission and Members of Congress to protect senior citizens, low- income households and rural residents from practices that are rendering pay television unaffordable for more and more Americans. We even started a petition asking President Obama for help (see http: / /www. change.orq /petitions/ white - house - protect -tv- viewers - from - broadcast - blackouts -and- unfair- price- increases). We invite the leaders of your community to do the same. Despite the business challenges we face, Mediacom appreciates the opportunity to continue to serve your community's telecommunications needs. If you have any questions, please contact me directly at (319) 395 -9699 ext 3461 or via email at Igrasslev(&- mediacomcc.com Yours sincerely, 0& 4 wt Lee Grassley Senior Manager, Government Relations Mediacom Communications t.y 3 Pg 2 PUBLIC HEALTH Promoting Health. Preventing Harm. Douglas Beardsley, MPH Director Press Release Walking School Bus Programs Get Kids Walking in May IP20 Iowa City, IA — May 6, 2013 — Walking School Bus Programs will be piloted during week -long events in May at Horn Elementary and Twain Elementary Schools in the Iowa City Community School District. A Walking School Bus (WSB) is a group of children walking to school together under the supervision of adult "drivers ". WSBs help children increase daily physical activity, learn lifelong safety techniques, and help prepare them to be safer drivers who watch out for pedestrians and bicyclists. Johnson County Public Health (JCPH) received a Walking School Bus mini -grant as part of the Community Transformation Grant (CTG). Horn Elementary and Twain Elementary, both in Iowa City, were selected to participate based on their interest in starting a WSB Program. A partnership was formed under the Johnson County Alliance for Healthy Living to develop and implement the programs and included the Johnson County Metropolitan Planning Organization, Iowa City Community School District, Johnson County Public Health and the Safe Routes to School Program "It is important to instill the importance of active and healthy lifestyles in families in our community," said Douglas Beardsley, Director of Johnson County Public Health. "The Walking School Bus program is a great way to have students build physical activity into their days. We are excited to see such enthusiasm from the school community about walking to school." Childhood obesity is at an all -time high. The Iowa Department of Public Health (IDPH) states Iowa ranks 8th in the nation for overall prevalence of this condition. An easy way to help kids be more active each day is by walking to school. However, the Centers for Disease Control and Prevention (CDC) reports that only 13% of children walk to school today, compared with 48% of children in 1969. A fun, safe way to help combat the obesity epidemic is by implementing a Walking School Bus Program. Horn Elementary will pilot its WSB Program in the mornings from May 13 -17. There will be five different routes picking up students from every neighborhood surrounding the school. Principal Kristin Cannon notes, "Providing this opportunity to our families is a great way to bring our community together while instilling life -long healthy habits." Horn Elementary will be hosting a kick -off event on Monday, May 13, to launch the newest WSB Program in Johnson County. Twain Elementary will pilot its WSB Program in the mornings from May 20 -24. Two routes have been established, one of which will be crossing Highway 6. "Combining a program that promotes both a healthy lifestyle and safety for our students benefits our community," says Principal Mary Bontrager. The program also has the support of local police. The Iowa City Police Department hopes to increase patrols near the schools when possible and place a speed trailer near Horn to inform drivers of the kids walking to school. In addition, the University Heights Police Department, who stations an officer near Horn every morning, is aware of and supports the program. Contacts: Doug Beardsley Johnson County Public Health dbeardsleyga,co.j ohnson.ia.us 319- 356 -6040 Kristin Cannon Horn Elementary cannon.kristin@iccsd.k 12. ia.us 319 - 688 -1115 Mary Bontrager Twain Elementary bontrqjzer.m@a(2iccsd.k12.ia.us 319- 688 -1165 [Media Note: Media coverage is welcomed and encouraged at the Horn Elementary kick -off event. Children will start walking at 7:40 a. m. and will arrive at the school by 8:20 a. m. Media can meet at: Horn Elementary School, 600 Koser Avenue, Iowa City Representatives from the Johnson County Board of Supervisors and Johnson County Board of Health have been invited, along with elected officials from Johnson County and the city of Iowa City. A media update will be sent with names of those who will be attending.] You're invited! Walking School Bus Pilot Program Kick -Off Day Monday, May 13 — 8:00- 8:30am Horn Elementary School (600 Koser Ave) Outside front entrance You are invited to join the Horn Community to encourage life -long healthy behaviors by welcoming students and volunteer "driver" as they arrive at school. We will applaud the students' efforts as they complete their first walk and start their day of learning. The Walking School Bus Pilot Program is a partnership under Johnson County Alliance for Healthy Living. Working partners include Metropolitan Planning Organization of Johnson County, Safe Routes to School, Iowa City Community School District, and Johnson County Public Health. The Walking School Bus Pilot Program was funded by Iowans Fit for Life through a mini -gran[ awarded to Johnson County Community Transformation Grant. Marian Karr From: Jason Reichart Sent: Wednesday, May 08, 2013 3:23 PM To: clinesally @cs.com; 'kurtkimmerling @msn.com' Cc: Rick Fosse; Ron Knoche; *City Council Subject: Idyllwild Storm -Water Flood Mitigation Sally, IP21 Thank for your April 17, 2013 e -mail to the City Council regarding drainage in the Idyllwild area. Since the November 27, 2012 Council Meeting, where Staff was directed to proceed with preliminary design for re- routing off -site drainage around Idyllwild, Staff is currently in the process of hiring a consultant to complete a more thorough analysis of the watershed and existing storm water detention system. The issues that have been presented by the Idyllwild Condominium Owner's Association in the December 5, 2012 letter to Council will certainly be addressed in the analysis. When a consultant is hired, the Idyllwild Condominium Owner's Association will be notified of upcoming meetings to seek input and project milestones. Until that time I would like to thank you for sharing your experiences and concerns like the ones presented in the April 17, 2013 e-mail to Council. Correspondence and pictures (pictures are particularly useful) like this will greatly aid in the quality of our analysis. If you have any other questions or concerns about the Idyllwild Storm Water Drainage Diversion Project, please feel free to contact me at Jason - reichart@iowa- citv.org or by phone at 319 - 356 -5416. Thanks, Jason Reichart Special Projects Engineer City of Iowa City 410 E Washington Street Iowa City, IA 52240 Office: 319.356.5416 Jason- reichart@iowa- city.org Marian Karr Distributed to Council April 23 5f(5) From: Kurt Kimmerling <kurtkimmerling @msn.com> Sent: Wednesday, April 17, 2013 12:44 PM To: Council Cc: Tom Markus Subject: Idyllwild Storm -Water Flood Mitigation We are writing to reaffirm our need for flood mitigation from storm -water that flows through Idyllwild's property on its way to the Iowa River. This issue was addressed by the Council after its vote to reject the other Idyllwild flood mitigation in November 2012. The photographs demonstrate the problem. During rain events, the storm water basin at the northeast corner of our property overflows and endangers homes. The basin collects storm -water from Foster Road west of Idyllwild and the stream that runs southeast from the Peninsula neighborhood. The basin then drains into Idyllwild's ponds and then finally to the river. It should be noted the basin is located on the City easement at the corner of No Name Road and Foster Roads. Storm -water basin overflowing — Foster Road in background Basin collects water from Foster Road storm - sewers and a stream flowing southwest out of the Peninsula Neighborhood Another Photograph — Stream runs under Foster Road in background The basin is approximately five -feet deep and twenty -feet in diameter Storm -water flowing through Idyllwild Street As requested in our December 5, 2012 letter to City Council we ask that you: 1. Redirect rainwater from the Foster Road storm sewers that currently flows through Idyllwild's property. Over the years Foster Road has been widened and paved, the additional hard surfaces has increased water flow into our retention ponds. In extreme rainfall events, the surge of water overwhelms our north pond and water flows over its sides onto streets. 2. Redirect rainwater runoff from the 83 acres north and west of us that currently flows into the northwest corner of Idyllwild. As pointed out in our MMS Consulting Flood Emergency Plan, flood water from this area during extreme rainfall events is as big a risk as that originating from the river. We had hoped the City would have made some progress on the Council's commitment to researching mitigation of runoff north and west of Idyllwild. To -date, nothing has been communicated to Idyllwild on the effort. Future development of these areas will only exacerbate the problem. Unless significant efforts are made by the City to mitigate storm -water flooding, Idyllwild's only recourse will be to stop further development in these areas through the Planning and Zoning Board or some sort of legal action to stop construction of building, roads and other hard -scape that only increases storm -water generation. Sincerely, Idyllwild Condominiums Owners' Association Sally Cline Board President 33 Trevose Place Iowa City This correspondence will become a public record. IP22 Steve From: Steve Long Sent: Thursday, May 09, 2013 9:25 AM To: Matt Hayek; Susan Mims; Jim Throgmorton; Terry Dickens; Rick Dobyns; Michelle Payne Cc: Tom Markus Subject: Towncrest presentation Attachments: TowncrestPresentation Flyer. pdf Hello — Students from the Advanced Real Estate class in the University of Iowa Tippie College of Business spent the last semester studying and analyzing the Towncrest neighborhood to determine the commercial market needs, the appropriate financial assistance needed to encourage development and also the potential uses for the City owned parcel at the southwest corner of First Avenue and Muscatine Avenue. The students will be making their final presentation to elected officials, City staff and business owners on Tuesday, May 14th from 3 - 4 pm in Emma Harvat Hall (City Council Chambers). I encourage you to attend the presentation to hear the results of their semester long project. By the way, this is the same class that made a proposal to the City of Cedar Rapids for the Westdale Mall area. That project is now proceeding and many of their recommendations are being incorporated in to the complete redevelopment and repurposing of Westdale Mall. Steve Steve Long Community Development Coordinator City of Iowa City 410 E. Washington Street Iowa City, IA 52240 319.356.5250 www.icgov.org www.icgov.org/univercity www.icgov.org/ExploreourRiver The University of Iowa Tippie College of Businesss Advanced Beal Estate Development class presents: A Market Study of Towncrest University of Iowa Advanced Real Estate Development class Tuesday, May 14" 3:00 — 4:00 PM Emma Harvat Hall /City Hall 410 E. Washington St. Iowa City e What type of commercial uses should be encouraged? ® What are possible uses for the Kerr McGee site on the corner of First Ave. and Muscatine Ave.? What incentives will encourage development? Marian Karr IP23 From: Janet Dvorsky Sent: Thursday, May 02, 2013 4:30 PM To: 'tjohnson @ci.coralville.ia.us'; 'cityhills @netins.net; Marian Karr; 'lonetreecity @iowatelecom.net'; ' tmulcahey @ci.north - liberty.ia.us'; 'oxfordcityhall @southslope.net'; 'shueyville @southslope.net'; 'Susie.siddell @solon- iowa.com'; 'swisher2 @southslope.net'; 'mjackson @tiffin - iowa.org'; 'uhclerk @yahoo.com'; 'ajohnson @co.johnson.ia.us'; Stephen Murley ( murley.stephen @iccsd.k12.ia.us) Cc: John Yapp; Jeff Davidson Subject: Affordable Housing Reports Attachments: 2010 aff hsg mmo _001.pdf; 2009 aff hsg report_001.pdf To: Johnson County Local Governments, and Iowa City Community School District At the recent Joint Governments meeting on April 29, it was requested we forward the report from the 2009 Johnson County Affordable Housing Task Force. The report is attached, along with a 2010 follow up memo to the Metropolitan Planning Organization of Johnson County Board (known at that time as JCCOG). The documents are attached for distribution within your organizations. Feel free to contact me at 319 - 356 -5252 or John -YaDP @Iowa- City.org with any questions. John Yapp, Director Metropolitan Planning Organization of Johnson County m e m o JCCOG f r/ . Date: September 9, 2010 To: Kelly Hayworth, City Administrator, City of Coralville Dale Helling, City Manager, City of Iowa City Ryan Heiar, City Administrator, City of North Liberty Louise From, Mayor, City of University Heights Royce Phillips, Mayor, City of Tiffin Sally Stutsman, Chair, Johnson County Board of Supervisors John Scott, Chair, University of Iowa Campus Planning Committee From: John Yapp, JCCOG Executive Director 7y Re: Affordable housing recommendations from the JCCOG Urbanized Area Policy Board In response to recommendations in the Iowa City Metro Area Affordable Housing Market Analy- sis (copies available upon request) the JCCOG Urbanized Area Policy Board formed a commit- tee to discuss and recommend policies for local governments regarding affordable housing. The JCCOG Affordable Housing Sub - Committee met six times over twelve months and was com- posed of the following stakeholders: City of Coralville: City of Iowa City: City of North Liberty: City of Tiffin: City of University Heights: Homebuilders Association: Housing Fellowship: Housing Trust Fund: Johnson County: University of Iowa: Iowa City Area Assoc. of Realtors: ICCSD: Clear Creek Amana School District: Ellen Habel* Steve Long* Dean Wheatley* (alt. for Tracy Mulcahey) Royce Phillips* Louise From* Glenn Siders* MaryAnn Dennis* Tracy Achenbach* Andy Johnson* George Hollins* Cheryl Nelson Lane Plugge Paula Vincent The following recommendations were crafted after lengthy discussion and thoughtful debate at the last committee meeting on July 15, 2010. The members present at this meeting are indi- cated above ( *). The JCCOG Policy Board subsequently approved the recommendations by consensus (without changes) at their August 25 meeting, and asked that we forward these rec- ommendations to you for consideration. JCCOG staff is more than happy to meet with you and /or your Council to discuss these recommendations and to facilitate meetings with other af- fected entities. Regional approach Prior to discussing individual measures, the committee agreed that a regional approach is nec- essary for the best effectiveness of affordable housing policy in our County; however, it is ulti- mately up to each political entity to implement the policies. SAJCCOG\Affordable Housing Committee \20100907_Affordable Housing Recomm to entities.doc Priority Recommendations Given the number of options to pursue, the committee sought to identify priorities to be imple- mented first. The three highest priority recommendations are: 1. Establish a Consortium for federal housing funds: Local municipalities that would not otherwise qualify for direct allocation of HOME funds can form a Consortium through the Department of Housing and Urban Development (HUD) with other contiguous mu- nicipalities to participate in the federal HOME Program. Instead of competing for funds, a Consortium would act as a cooperative to implement and leverage federal housing funds. Only contiguous municipalities are eligible to participate in the Consortium — these include Coralville, Iowa City, North Liberty, University Heights and Tiffin. In FY10, HUD approved 143 consortia participating jurisdictions. HUD requires one ju- risdiction (the jurisdiction receiving direct allocations of HOME funds) serve as the lead agency to complete HUD reporting requirements and monitor use of the federal funds; in this case the lead agency would be the City of Iowa City. Besides the access to HOME funds, the main benefit of a Consortium is that a formal organization would be created to discuss and administer affordable housing funds on a metropolitan -wide basis. 2. Develop a public awareness /educational campaign: At the initial meeting in August 2009, the committee discussed the importance of public awareness and the need to pro- vide information and dispel the myths about affordable housing. If a consortium were de- veloped it would be logical for it to spearhead public awareness initiatives. The Local Homeless Coordinating Board (composed of concerned residents and local human service agency providers who serve low income individuals and households) has an affordable housing committee that plans to conduct public awareness activities to "put a face on affordable housing" by showing that entry level professionals (e.g., firemen and teachers) qualify for affordable housing. The recommendation is that local governments support this effort either with direct financial contributions, or by offering staff time and materials assistance (color copying, paper, etc.) 3. Financially support the creation of partnerships: If a non - profit affordable housing developer partners with a for - profit developer, they can work together to mix affordable units into a larger development and share some overhead and infrastructure expenses. The recommendation is that local governments should participate in and sup - port/encourage this type of partnership by supporting some development expenses (in- frastructure or land cost, for example) for projects which are being led by a partnership of non - profit and for - profit affordable housing developers. SAXCOGMordable Housing Committee120100907_Affordable Housing Recomm to entities.doc Other Recommendations Other recommendations for implementing affordable housing policies include: Create pre- approved design plans for residential structures: Creating pre- approved de- sign plans for smaller and /or multi - family residential structures would reduce upfront costs (design time and expense) related to housing development. • Offer density bonuses as an incentive to develop affordable housing: Local governments can reduce zoning code requirements to reduce the cost of development in return for af- fordable housing units being included in the development. Options include: • Reducing minimum lot sizes • Increasing allowable maximum lot coverage • Increasing allowable building height and /or stories • Reducing parking requirements • Reducing lot frontage requirements • Reducing park /open space requirements • Allowing for expedited review of rezoning and /or subdivision applications, particu- larly if pre- approved design plans are used • Dedicate land: Land donation /dedication to a residential developer, in return for a re- quirement for a percentage of affordable housing units, is one way local governments can reduce one of the main costs of development. • Loan general obligation bond funds: The committee discussed the potential for cities to loan general obligation bond funds to non - profits at low interest rates to support the creation of affordable housing. • Develop a list of guaranteed buyers /renters: The committee discussed the fact that resi- dential development is a speculative sector, and housing developers might be encour- aged to develop more affordable units if housing agencies kept a list of pre- approved buyers or renters and facilitated the sale or lease of the dwelling units. • Encourage using Tax Increment Financing for residential development: Utilizing Tax In- crement Financing to help fund infrastructure in developments which have affordable units is one potential way for local government to financially support the creation of housing. This method of funding would divert tax revenue from other units of govern- ment to fund infrastructure or property tax costs, for the time period the TIF district is in place. Pre -zone areas of the community for multi - family development: One hurdle develop- ers /property owners face when developing multi - family projects is the zoning process, which can be unpredictable and take months of time. One constraint which has been discussed is the lack of readily available land for multi - family /higher density develop- ment. SAJCCOMAffordable Housing Committee120100907_Affordable Housing Recomin to entities.doc Inclusionary Zoning The concept of Inclusionary Zoning, which is a regulation specifying a minimum percentage of affordable housing be included in new developments, received some specific discussion. Inclu- sionary Zoning comes in many forms: It can be mandatory or voluntary- with - incentives; it can focus on owner occupied and /or rental housing units; it can focus on a variety of income levels as determined by the local government(s). As part of an overall package of affordable housing initiatives the inclusionary zoning item, as written below, was recommended (by a vote of 6 -4) for approval by the Affordable Housing Committee: Enact inclusionary housing /zoning standards — voluntary with incentives, mandatory inclu- sionary housing, or neither. Inclusionary housing programs are a set of standards which re- quire a certain percentage (typically 10 -20 %) of a development be set aside for affordable housing, using HUD definitions of affordability related to the Area Median Income. The committee also considered a motion to recommend mandatory inclusionary zoning as part of affordable housing strategies. This motion failed for lack of any affirmative votes to recom- mend mandatory inclusionary zoning. Next Steps The concept of forming a Consortium (see item A above) was one of the most popular recom- mendations, in part because it embodies a regional approach and would create a structure to pursue affordable housing initiatives on a regional level. If pursued, the funds could be distrib- uted on a per capita basis or, more likely, on a project application basis similar to JCCOG Transportation funds. Iowa City staff has been asked to research the proposal and report back to the Board this fall — consortium applications are due to HUD on March 1, 2011. The original charge of the JCCOG Affordable Housing Sub - Committee was to be a standing, ongoing committee, and the members agreed to communicate via email and meet as needed in the future. JCCOG staff would be happy to meet with individual city councils and /or staff upon request to discuss the topic of affordable housing and the intent of these recommendations. We would also be happy to facilitate meetings between jurisdictions. Please contact me anytime at 356- 5252 or John- Yapp(Oowa- city.orq to discuss questions you might have or to schedule a meet- ing. Cc: JCCOG Affordable Housing Committee members City Clerks of Urbanized Area cities Steve Murley, Superintendent, Iowa City Community School District Denise Schares, Superintendent, Clear Creek Amana School District SAJCCOGMordable Housing Committee \20100907_Affordable Housing Recomm to entities.doc Report from Johnson County Affordable Housing Task Force February 24, 2009 Ll Facilitated by: Jeff Schott Institute of Public Affairs University of Iowa REPORT FROM JOHNSON COUNTY AFFORDABLE MOUSING TASK FORCE FEBRUARY 24, 2009 Introduction The Housing Trust Fund of Joluzson County requested the Institute of Public Affairs (IPA) of The University of Iowa to assist the Johnson County Affordable Housing Task Force to discuss the findings and recommendations of the Johnson County Affordable Housing Market Analysis conducted in December 2007 by Mullin and Lonergan Associates and to determine whether there may be consensus among Johnson County local governments and other organizations regarding regional cooperation for implementation of the report's recommendations. Process Representatives of IPA and the Housing Trust Fund met in late May /early June 2008 with officials of the following agencies: City of Iowa City, City of Coralville, Johnson County, Iowa City Community School District, City of North Liberty and The University of Iowa. Based on those meetings, it was determined that there was general interest in exploring the recommendations of the Affordable Housing Market Analysis and identifying which of these recommendations should be undertaken on a regional basis. Due to the June 2008 floods, this project was suspended for several months. In late Fall 2008, the organizations agreed to resume the initiative. The Task Force held meetings on December 18, 2008 and February 24, 2009. Meeting notes from these sessions are attached to this report. 2 Recommendations The Task Force reached consensus to send the following recommendations to the JCCOG Board: A. It is acknowledged that for affordable housing programs and policies, decision - making rests at the local government level and there are different demographics and issues in each of our entities. However, Jolulson County communities should work together to improve and clarify public understanding of the benefits of quality, high density, multi- family housing. B. While some of the recommendations can only be addressed by each respective jurisdiction (such as potential for enterprise zones and possible redevelopment areas) it would be helpful to build regional capacity to implement these opportunities and to strive for consistency in how they are handled across the jurisdictions. Therefore, it is the recommendation of the task force that JCCOG investigate and provide information about best practices regarding: • Inclusionary housing policies. • Enterprise zone designations. • Redevelopment opportunities. C. JCCOG should continue to work to create an environment for collaboration and cooperation. The participation and involvement of the University of Iowa is important, as well as input from other stakeholders such as the school district, major employers, nonprofits and`housing related businesses (realtors, homebuilders, etc.). In order to encourage collaboration and cooperation, the task force specifically recommends that the JCCOG Board: • Create a standing committee that includes local government staff, officials and other stakeholders. The charge of this standing committee would be to 1) share information and work toward promoting consistency in affordable housing development policies and procedures; 2) be a forum for exchanging `best practices' and other relevant information; and 3) build the regional knowledge base with respect to affordable housing programs and opportunities. • In five years, conduct another affordable housing market analysis to re- evaluate affordable housing needs and determine status of progress of achieving affordable housing goals and implementation of recommended action steps. D. It is the task force's understanding that it is has completed its work by considering the Market Analysis and making recommendations to the JCCOG Board. Final Comments It was a pleasure to assist the Johnson County Affordable Housing Task Force with this process. I was extremely impressed with the level of cooperation and positive attitudes of the organizations involved in this important effort. Jeff Schott Institute of Public Affairs University of Iowa March 9, 2009 0 JCCOG Affordable Housing Task Force Notes from meeting of December 18, 2008 Members Present: Amy Correia (Iowa City), Louise From (University Heights), Cathy Fountain (University of Iowa), Tim Krumm (ICCSD), Gerry Kuhl (North Liberty), John Weihe (Coralville), Royce Phillips (Tiffin) Staff Members Present: John Yapp, Kent Ralston (JCCOG); Steve Long, Steve Rackis (Iowa City); Ellen Habel (Coralville); Lane Plugge (ICCSD) Others Present: Maryann Dennis (The Housing Fellowship), Karen Kubby (FAIR); Rebecca Reiter (League of Women's Voters); Dan Smith (Homebuilders Association); Andy Johnson (Housing Trust Fund of Johnson County), Jeff Schott (Ul Institute of Public Affairs) I. John Yapp and Andy Johnson provided a brief summary of the process that has resulted in the formation of the task force. Members, staff and others present introduced themselves. II. Jeff Schott of the University of Iowa's Institute of Public Affairs summarized the process that will be used for the meeting. The task force will consider each of the nine recommendations given in the Affordable Housing Market Analysis. For each recommendation, the following questions will be addressed: 1. Has anything changed since December, 2007 that affects this recommendation? 2. What additional information is needed in order to consider implementation of this recommendation? 3. Does implementation of this recommendation require regional action? Must it be local? Is there some aspect that can be addressed regionally? III. 1. Work to change public perception of higher density, multi- family affordable housing. (Specific recommendations include public education about benefits of housing, putting a human face on workforce housing, encourage quality design by affordable housing developers and publicizing the report.) Are there any changes since the report that affect this recommendation? • A major change is the economy. People are more likely to know someone who is affected. It also means that it is even more important to address. • Members felt that the perception hasn't changed or has even gotten worse. • Coralville has adopted some regulations to make sure that higher density is viewed as safe. This helps the public perception. • There is more diversity in the community, including a greater diversity of housing options. Do the changes affect the recommendation? It was the consensus of the group that this recommendation is still valid. (Additional comment: Good property managers have good property and good tenants. Poor managers have poor property. This is seen by some as the main factor that affects public perception.) Is there additional information that would be helpful to have in implementing this recommendation? An interest was expressed in learning more about what other communities have done and finding out if these efforts have had an impact. (Additional comment: The language used is important. Who is being targeted and who is being described.) Should implementation be regional or local? It was the consensus that this can and should be done regionally. Having a consistent message across jurisdictions is important and helpful. How should local governments be involved? Pros and cons of goveimnent spearheading this effort were discussed. Greater support for a community collaboration was expressed. Clear consensus reached that it would be helpful to know what types of information have been disseminated in other communities and whether it's been helpful. 2. Revise public policies to create an environment in which affordable housing opportunities can be created without obstacles. (Specific recommendations include increasing the amount of land available for multi - family housing and zoning concurrently with all annexation actions.) Are there any changes since the report that affect this recommendation? • Development in the North Corridor has been controversial and issues are still in court. Significant opposition was raised to development of $200,000 homes. Public opposition to even higher density would be significant. • Discussion regarding requirements of state law. In general, annexed land is automatically zoned and the lowest residential zone. ■ Communities are reluctant to specify zoning until a developer asks for it. ■ Fringe area agreements were also mentioned. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? Communities shared their perspectives: Coralville is trying to do more with existing land and urban renewal. Cardinal Ridge includes some higher density and that was accomplished by working with the developer. Multifamily is a zoning issue, not part of the comprehensive plan. ■ For Iowa City the issue is whether the zoning goal is included in the comprehensive plan. Otherwise, preemptively "spot zoning" would be opposed if not part of the plan. Also, a question was posed whether or not there is an accepted "standard" percent of multi- family zoning based on population. 6 Should implementation be regional or local? The school district in interested in seeing this addressed regionally as a lack of suitable housing options results in concentrations of poverty which puts a strain on certain schools. Zoning is specific to each community but an interest was expressed in having increased dialogue from all communities. A corollary to transportation planning was cited. The planning is done regionally, but each jurisdiction adopts its own plan. How should local governments be involved? 3. Adopt a mandatory inclusionary housing ordinance to meet the significant unmet need for affordable housing. (Specific recommendations include having specific incentives offered in exchange for specific measures to be undertaken by a developer.) Are there any changes since the report that affect this recommendation? • The change in the economy was again sited as a change. With greater unemployment, the need for affordable housing options is even greater. • Loss of homes as a result of the flood have also impacted this need. ® On the other hand, the downturn in the economy has also affected the amount of development. There have not been any new subdivisions planned recently. Some developments have been delayed, stopped altogether, or gone into bankruptcy. Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? ■ Has it worked in other areas similar to Johnson County? Has it been done regionally? Should implementation be regional or local? Inclusionary zoning would probably be more effective if implemented on a regional basis, but several communities indicated that they would be unlikely to pursue a mandatory zoning ordinance. One option suggested is that cormmunities look at a. voluntary plan which would have the effect of elevating the interest of the communities and providing a message to the development community that these efforts are supported. How should local governments be involved? Although some communities were not interested in a mandatory ordinance, there was some interested expressed in exploring what incentives might be provided and to identify points of commonality among communities. 4. Potential redevelopment areas in Iowa City present opportunities for new affordable housing and neighborhood revitalization. Are there any changes since the report that affect this recommendation? ■ Redevelopment opportunities are present in other communities, 7 ■ The flooding has provided opportunity for redevelopment. ■ There is now more potential for diverse housing options, including some affordable in the mix. Do the changes affect the recommendation? Is there additional infornation that would be helpful to have in implementing this recommendation? Should implementation be regional or local? It was the consensus that this can and should be done regionally. Because the infrastructure is in place, there may also be the easiest to accomplish. How should local governments be involved? 5. Prioritize the preservation of existing affordable housing units. Work to change public perception of higher density, multi - family affordable housing. (Specific recommendations include working to ensure that housing stock with expiring subsidies are not converted to market rate units and preserving and rehabilitating the existing supply of mobile home parks.) Are there any changes since the report that affect this recommendation? ■ Flooding damaged a large number of affordable units. ■ A number of changes on the federal level that may affect the amount of funding available for rehabilitation efforts. ■ Communities have rehabilitation programs when funding is available, Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? Information about additional avenues of funding would be useful. Should implementation be regional or local? Implementation of rehabilitation programs is generally on a local level but communication among communities about existing efforts and potential funding sources is important. How should local governments be involved? 6. Treat affordable housing developers as a special class of developer. (Specific recommendations include a streamlined permitting process, participating in the cost of financing infrastructure improvements and waive local fees for affordable housing.) Are there any changes since the report that affect this recommendation? M The potential availability of industrial development revenue bonds as a source of financing was cited. — Do the changes affect the recommendation? Is there additional information that would be helpful to have in implementing this recommendation? There was an interest in having information about what is being done now in the area (for example, some communities waive certain fees for project by certain nonprofits) as well as information about what a streamlined permitting process would look like. Public input is important. Also discussed were the benefits and risks of using TIF for funding infrastructure for housing. Some communities feel they have done all they can to streamline the process. Concern was also expressed about adopting this as a goal without more clarification. Should implementation be regional or local? Permitting is done locally. Consensus was reached that a goal would be to strive for regional consistency among rules, fees and other requirements that are adopted and enforced on a local basis. Communication between planning departments and developers about what could be done and education of developers could be pursued on a regional basis. How should local governments be involved? IV. As agreed, the meeting was adjourned at 4:00 PM. Three recommendations are left to address as well as determining whether consensus exists for future action items. The next meeting was set for Monday, January 12th from 2 to 5 PM, again in the Coralville City Council Chambers. The task force indicated an interest in coming up with some recommendations that the communities can go forward with. 0 JCCOG Affordable Housing Task Force Notes from meeting of February 24, 2009 Members Present: Amy Correia (Iowa City), Louise From (University Heights), George Hollins (University of Iowa), Tim Krumm (ICCSD), Gerry Kuhl (North Liberty), Henry Herwig (Coralville), Royce Phillips (Tiffin) Rod Sullivan (Johnson County) Staff Members Present: John Yapp, (JCCOG); Steve Rackis (Iowa City); Lane Plugge (ICCSD) Others Present: Brad Houser (,Rebecca Reiter (League of Women's Voters); Dan Smith (Homebuilders Association); Andy Johnson (Housing Trust Fund of Johnson County), Jeff Schott (UI Institute of Public.Affairs) I. Andy Johnson welcomed the task force. Individual members of the task force and audience introduced themselves. Jeff Schott of the University of Iowa's Institute of Public Affairs summarized the process so far and reviewed the recommendations that have been discussed. The next step was to discuss the remaining three recommendations. Il. 7. Seek State Housing Enterprise Zone designation. Are there anv chanizes since the report that affect this recommendation? d Flooding has impacted this. There are more areas that fit the designation and the rules have changed so that larger areas can be used. The group was not sure if there were any limits on the size. Enterprise zones are a way to use rehabilitation and revitalization.to attract new development and economic activity. 8. Dedicate specific sources of revenue to finance affordable housing development over the long term. Are there any changes since the report that affect this recommendation? Johnson provided a summary of progress made last year on securing dedicated funding for the State Housing Trust Fund, which provides funding to local housing trust funds such as the one in Johnson County. General funds have also been committed by Johnson County, Coralville, North Liberty and Iowa City. Discussion of other local funding sources. Many, such as an increase in the recorders fee, would require action by the state legislature before it could be done locally. 9. Create an environment for collaboration and cooperation. Are there any changes since the report that affect this recommendation? ■ The task force felt that its work was a reflection of this recommendation. However, MUCH has changed since the study that impacts what can be done. As a result of the flooding, cities are stretched financially and staff is stretched in terms of time and energy. In addition, the housing industry has been hurt by the economy and builders. are finding it harder to participate in community efforts. Builders are, however, also interested in new 10 models, due to a slowdown in the market which presents cities with an opportunities as well if incentives can be found. The economy has impacted financial institutions and lending requirements. The flooding has impacted the University in many ways, including the ability to attract new students (particularly art and music). The assumption that our economy is immune from the factors that affect others may not hold true in the future. There is currently a hiring freeze. The impact of budget cuts may not be felt for 6 to 12 months. III. Where do we go from here? As a framework for discussion, Jeff Schott suggested that the task force consider the following steps: 1. Identify which recommendations should be implemented on a regional basis. 2. Prioritize them. 3. Forward these recommendations to the JCCOG Board for consideration /amendment/approval. The JCCOG Board can then decide how to formulate an action plan. 4. Remainder of the recommendations can go to the communities for individual action. The task force then considered each recommendation in turn and decided whether or not it could be addressed regionally. The result of this discussion was to reach consensus to send the following recommendations to the JCCOG Board (The task force detennined there was no need for prioritizing their recommendations to the JCCOG Board): D. It is acknowledged that for affordable housing programs and policies, decision - making rests at the local government level and there are different demographics and issues in each of our entities. )=However, Johnson County communities should work together to improve and clarify public understanding of the benefits of quality, high density, multi - family housing. . E. While some of the recommendations can only be addressed by each respective jurisdiction (such as potential for enterprise zones and possible redevelopment areas) it would be helpful to build regional capacity to implement these opportunities and to strive for consistency in how they are handled across the jurisdictions. Therefore, it is the recommendation of the task force that JCCOG investigate and provide information about best practices regarding: • Inclusionary housing policies. • Enterprise zone designations. • Redevelopment opportunities. F. JCCOG should continue to work to create an environment for collaboration and cooperation. The participation and involvement of the University of Iowa is important as well as input from other stakeholders such as the school district, major employers, nonprofits and housing related businesses (realtors, homebuilders, etc.). In order to encourage collaboration and cooperation, the task force specifically recommends that the JCCOG Board: Create a standing committee that includes local government staff, officials and other stakeholders. The charge of this standing committee would be to 1) share information and work toward promoting consistency in affordable housing development policies and procedures; 2) be a forum for exchanging `best practices' and other relevant information; and 3) build the regional knowledge base with respect to affordable housing programs and opportunities. In five years, conduct another affordable housing market analysis to re- evaluate affordable housing needs and determine status of progress of achieving affordable housing goals and implementation of recommended action steps. IV. Conclusion It is the task force's understanding that it is has completed its work by considering the Market Analysis and making recommendations to the JCCOG Board 12 Airport Commission April 18, 2013 Page 1 MINUTES DRAFT IOWA CITY AIRPORT COMMISSION APRIL 18, 2013 — 6:00 P.M. AIRPORT TERMINAL BUILDING Members Present: Howard Horan, Chris Ogren, Jose Assouline, Paul Hofineyer Members Absent: Minnetta Gardinier Staff Present: Sue Dulek, Michael Tharp Others Present: Matt Wolford, Tim Busch, Jeff Edberg aIP24 mmj RECOMMENDATIONS TO COUNCIL: (to become effective only after separate Council action): CALL TO ORDER: Horan called the meeting to order at 6:04 P.M. APPROVAL OF MEETING MINUTES: Minutes of the March 21, 2013, meeting were reviewed. Tharp stated that one correction was brought to his attention. On page 5 under Commission Members' Report, Item h. It states that Hofineyer is a "chemical" engineer, and this should be "mechanical" instead. Ogren moved to approve the minutes as amended; seconded by Hofineyer. Motion carried 4 -0, Gardinier absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION /ACTION: a. Airport Commerce Park — Jeff Edberg was present to speak with Members concerning any activity or interest in lots. He noted that Aldi bought the old buildings north of the Airport Commerce Park for their new location. Edberg has shown the available lots to an interested party but nothing further has happened here. e. ii. Iowa Flight Training — Horan stated that they would move this item up in the agenda. Tim Busch with IFT spoke with Members, stating that this year is their 10'h anniversary. He shared how the company is doing and what some of their upcoming plans might include. Assouline asked Busch how many students IFT currently has. Busch stated that they run close to 50 students at any given time. The conversation continued, with Busch responding to Members' questions. b. Fly Iowa — Tharp stated that this is on the agenda so Members can further discuss roles and responsibilities for this event. He added that Members have in their packet a copy of Chuck's presentation from November, which gives a good idea of the various things that will need to be accomplished. The discussion Airport Commission April 18, 2013 Page 2 continued, with Tharp noting that some of the concerns had to do with putting together an Organizing Committee and having people available to carry out needed tasks. Horan stated that they are struggling with trying to figure out just what those tasks are. Ogren spoke to this issue as well, with Busch from the audience speaking to this, as well. He stated that what they need is the list that Chuck has, as it goes through what all needs to be done. Members also discussed calling other airports in Iowa that have hosted this event in the past and speaking with them about what all needs to be done. Busch stated that it is a monumental thing if you have to do it alone, but that if you can get enough people to help, it is very doable. Tharp noted that he did obtain Mark Anderson's notes on this event, so that should prove helpful to them. Once he scans in the material he will distribute it to the Members. He added that he also contacted the Fairgrounds regarding parking and they are agreeable to working with the Airport. However, they do need a definite date in order to confirm this. This led Members to ask what dates would be conflicting for the Fairgrounds, and Tharp responded that the third and fourth weekends in June do not work for the Fairgrounds. Ogren stated that she looked up the Quad City Air Show today online and it shows June 22 and 23 this year. This could be another issue to consider for 2014. Ogren also noted the Air Race Classic dates, that this would be another event to consider avoiding when determining a date. Hofineyer asked if they shouldn't try to pin down a timeframe for this event, if not a specific date, so they can at least move forward with that much. Tharp reminded Members that they were originally trying to schedule Fly Iowa for the beginning of the summer, keeping Sertoma at the end of August. Ogren stated that her impression was that if they did collaborate with the Barnstormers, then the event would be in early June. Members continued to discuss this matter, agreeing that they do need to make a commitment here one way or the other. Tharp stated that Members can make this decision at any time. C. FAA/IDOT Projects: AECOM / David Hughes i. 7/25 Parallel Taxiway Paving & Lighting — Hughes was unable to make the meeting, according to Tharp. Tharp noted that this is on hold right now while they await dryer weather. The contractor has been working with them on paperwork so they'll be all ready to start work once the weather breaks. ii. Airport Electrical Rehab — Tharp stated that this project is also in a waiting for weather. iii. FY2014 Iowa DOT Grant Application — Tharp stated that Members have a color -coded map in their packet regarding this. It shows the areas of rehab. He also stated that he had pricing information for the Commission, but that he inadvertently left it in his office. Tharp briefly discussed the items shown on the map, adding that some items may still be covered by warranty. He gave Members some detailed information about the various projects and responded to their questions. Members noted that they will want to be aware of 2014 dates for such projects, especially since they plan to host the Fly Iowa event. The discussion continued regarding this, with Tharp stating that they could always push a couple of projects to this fall, in order to get them done before the summer activities. Airport Commission April 18, 2013 Page 3 Tharp continued, stating that his proposal to the Commission is to put a package together that applies for funds for the south taxiway overlay, the north T- hangar maintenance, taxiway lighting, and the fuel tank maintenance project. Members agreed that this sounds like a good plan. Ogren moved to accept the proposed grant application for Airport projects; seconded by Hofineyer. Motion carried 4 -0, Gardinier absent. iv. Roofing Rehabilitation 1. Consider Resolution #A13 -03 Approving Engineering Services Agreement For Design and Bidding — Horan noted that he looked at this the other day and that it is quite a mess. Tharp noted that Members have the proposal in their packets and he briefly explained what this project would achieve. He also responded to Members' questions regarding the roof's age and past maintenance. Hofineyer moved to approve Resolution #A13 -03; seconded by Assouline. Motion carried 4 -0, Gardinier absent. d. Airport Operations L Strategic Plan — Implementation 1. Review of Strategic Plan — Horan began the conversation by explaining how he set up the proposed draft of this plan. Tharp will email this document to the other Members for their review. Horan asked if there were any questions regarding the Strategic Plan, and he and Tharp then responded to Members' questions. Dulek suggested the Members look at this Strategic Plan periodically so they can see where they've come and where they would like to be. Hofineyer asked if Tharp could lay out something like this for the new Members, so they can see where the Airport has gone over the past few years. ii. Budget — Horan asked if anyone had any questions regarding the budget. Tharp pointed out to new Members where they are in the current year's budget. He further clarified some of the expense items and revenue items that stood out. Tharp stated that now that winter is over he will be looking into replacing the third boiler. e. FBO / Flight Training Reports L Jet Air — Matt Wolford with Jet Air addressed the Members next. He shared a handout of the monthly maintenance issues for the end of March, beginning of April. With the arrival of spring they've been able to remove snowplows and have begun the spring cleanup. Wolford continued, giving Members more detail about the maintenance and cleanup thus far. Horan stated that he noticed a collection of pallets by the Care building. Tharp stated that he has until the end of the month to clean this up. As far as Jet Air, Wolford noted that they have several new customers for their maintenance department and some plane sales that are in the works. Charter flying has been staying consistent. He added that they are looking to fill a couple of mechanic positions, as well. f. Subcommittee Reports L For April — Economic Development: Tharp stated that everyone should double check the subcommittee list to make sure he has everything Airport Commission April 18, 2013 Page 4 covered. Horan and Assouline stated that they would get together soon on Economic Development. ii. For May — Events: Gardinier and Hofineyer are on this subcommittee. g. Commission Members' Reports — Ogren noted that NBC had a picture of a plane in England trying to land in 70 m.p.h. winds. h. Staff Report — Tharp reminded Members that the Aviation Conference is next week. Ogren stated that she would like to attend but is unable to due to other plans. Hofineyer stated that he also is unable to make the conference this year. Tharp will be speaking about the Airport and its history at the conference. Ogren and Hofineyer stated that they would like to hear Tharp's speech, and he will email them with a time to come out and hear him practice it. Tharp continued, stating that the State Legislature is in their appropriations phase right now. He spoke briefly to what the political landscape is like currently with airport funding and what might occur in the future. Dulek spoke briefly to the Members, stating that if they know of anyone who would like to serve on the Airport Zoning Commission that they should apply as soon as possible. The hope is to get this Commission up and running through the summer. i. Operations Specialist Evaluation — i. Consider a Motion to Adjourn to Executive Session to evaluate the professional competency of individuals whose appointment, hiring, performance or discharge are being considered when necessary to prevent needless and irreparable injury to those individuals' reputations, and those individuals have requested a closed session — Hofineyer made the motion to adjourn to Executive Session; seconded by Ogren. Motion carried 4 -0, Gardinier absent. The Commission went into executive session at 7:16. The Members returned to their open meeting at 7:32. Tharp continued to respond to their questions regarding the Operations Specialist evaluation and how the City's pay increases are typically handled. Dulek further clarified the City's merit increase system. Horan moved to approve a step increase for the Operations Specialist; seconded by Hofineyer. Motion carried 4 -0, Gardinier absent. SET NEXT REGULAR MEETING FOR: The next regular meeting will be Thursday, May 16, 2013, at 6:00 P.M. at the Airport Terminal building. ADJOURN: Horan adjourned the meeting at 7:36 P.M. CHAIRPERSON DATE Airport Commission April 18, 2013 Page 5 Airport Commission ATTENDANCE RECORD 2012 -2013 Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time TERM C�\J7 -j 00 O I L 0 0 0 0 NAME EXP. co - N c�\o rn N ° oo � Cnn rN o -j w N N N N N N N N N W W W W 03/01/13 Rick X X X X X X X X O/E O/E X NM NM Mascari 03/01/14 Howard X X X X X X X X X X X X X Horan Minnetta 03/01115 Gardinier X X O/E X X O/E X X O/E X X X O/E Jose 03/01/16 Assouline X X X X X X X X X X O/E O/E X Chris 03/01114 Ogren NM NM NM NM X X X X X X X X X Paul 03/01/17 Hofineyer NM NM NM NM NM NM NM NM NM NM NM X X Key: X = Present X/E = Present for Part of Meeting O = Absent O/E = Absent/Excused NM = Not a Member at this time 5 -4- 13 IP25 IOWA CITY it w PUBLIC LIBRARY 'AW123 S. Linn St. - Iowa City, IA 52240 mvoR Susan Craig - Poor& 319356.5200 • Fm 319.356.5494. • wwwJc0.org BOARD OF TRUSTEES Minutes of the Regular Meeting DRAFT April 25, 2013 Members Present: Holly Carver, Thomas Dean, Thomas Martin, Linzee McCray, Mary New, Robin Paetzold (by phone), Meredith Rich - Chappell, Jay Semel. Members Absent: Mark Edwards. Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Patty McCarthy, Elyse Miller, Vickie Pasicznyuk, Hal Penick. Guests Present: Doyle Landry. Call Meeting to Order. President Rich - Chappell called the meeting to order at 5:03 pm. Tom Dean in at 5:04 pm. Public Discussion. Mr. Landry thought more about family time in the evening for those who need to sharpen their career development skills and find jobs after he addressed the Board at the February meeting. He wanted to bring an example of the kind of programming he is referring to and brought a flyer from Chicago about Moneysmart week. Clark mentioned that ICPL has Moneysmart week activities scheduled today and tomorrow. These events are sponsored by the Federal Reserve Bank. Approval of Minutes. The minutes of the regular meeting of March 28, 2013 were reviewed. A motion to approve the minutes was made by New and seconded by Carver. Motion carried 8/0. Unfinished Business. None. New Business. Library Board Policy #806, Meeting Room and Lobby Use. This policy is referred to often. We want to apply the policy fairly so that everyone has equal access to the rooms. Semel asked if there was a precipitating event. Logsden said this is part of the regular policy review schedule. Logsden mentioned the amount of time it takes behind the scenes for Facilities staff to keep the rooms clean, organized, and in the correct configuration for each group that uses them. In response to a question, Logsden said that only two groups have been charged a fee for not cleaning up. In response to a question about fundraising, groups do not necessarily tell us that they are using the room for this purpose, but we are careful to make sure that this does not happen. The primary reason is to have the highest possible availability for community nonprofit groups. Craig said that we are in a minority of libraries that do not charge and do not permit fundraising. Many other libraries charge for room use. Semel asked if we have ever turned down use of a meeting room based on its content. Craig said that unless an activity is illegal or specifically forbidden by policy, it can be held in a meeting room because the rooms are considered public forums. A motion to approve Meeting Room and Lobby Use Policy #814 as revised by staff was made by Martin and seconded by New. Motion carried 8/0. Iowa City Book Festival. The Iowa City UNESCO City of Literature has requested support for the 2013 Iowa City Book Festival. Management of the festival is moving to the City of Literature and will be held in October this year. Private gifts have been secured and other major donors are being sought. No admission fee is charged for any of the programs unless they repeat by invitation Friday evening fundraising event, in response to a question by phone from Paetzold. A motion to approve $2,500 support for the 2013 Iowa City Book Festival was made by Semel and seconded by Carver. Motion carried 8/0. Art Advisory Committee. Recommendations for Committee membership. A motion to approve the appointments of Colleen Theisen and Natasha Riehl to the Art Advisory Committee was made by Dean and seconded by New. Motion carried 8/0. Staff Reports. Director's Report. Craig described the City's ERP (new financial and personnel software) in brief and the resulting accounting change to the accrual basis accounting method. New asked about the new proposed parking changes. Craig said that one of the changes will be the first hour of parking will be free in ramps to encourage people to use them. Consequently, we will discontinue the Park and Ride stamp to patrons. The city is also looking at extending the hours parking meters will be enforced. We will communicate the changes to patrons as soon as we know them. Martin asked about the tenants. The City Council approved the transfer of the lease from Capanna to the Wedge at their meeting Tuesday night Capanna has not met its financial obligations and has been served with an eviction notice. The Wedge intends to continue a coffee business there. Children's Services. Carver said the sensory story time sounds interesting. Pasicznyuk said we received funding from Pilot Club to help with this project. Rich - Chappell asked if the SRP registration is online only. Pasicznyuk said that it is online and we will help registrants with this. In response to a question, Pasicznyuk said that the SRP kickoff is not on Children's Day because school is out June 1 and we didn't want children to have to wait as Children's Day is later this year. IT. Infrastructure metaphor was appreciated. We increased our wireless capacity tenfold yesterday which should improve internet connectivity for our staff and patrons. Collection Services report was sent electronically. Development Office Report. McCarthy is accepting reservations for Building the Collection. The grant request we made to the Carver Trust was approved for $60,000. This brings the Better Building Better Service fundraising campaign for upgrading the library building to more than $213,000. Miscellaneous. There is a lot of interest in the digital history project. We have hired an Intern to help with this project. Spotlight on the Collection. Articles distributed at meeting. President's Report. Rich - Chappell asked Martin, Dean and McCray to serve on the Nominating Committee. She expressed appreciation for all of our volunteers and the work they do and library staff for holding the Volunteer Recognition event last week. Announcements from Members. None. Committee Reports. Foundation Members. McCray said that the Foundation is focusing on Building the Collection. The event is Sunday, May 5, 2013 at the hotelVetro. Communications. None. Quarterly Financial Reports. Third quarter FY13 receipts and expenditures were reviewed. Quarterly Use Reports. Nine month FY13 output measures, circulation by type and format, and circulation by area and agency statistics were reviewed. Changes in service are affecting statistics —calls answered by the Switchboard have increased; ready reference questions are answered by the Switchboard instead of being transferred to the Reference Desk. Patrons are placing holds on items on the shelf, just as we had hoped and expected. Disbursements. The Visa expenditures for March 2013 were reviewed. A motion to approve the disbursements for March 2013 was made by Martin and seconded by Carver. Motion carried 8/0. Set Agenda Order for May Meeting. Meeting as corporate members of Friends Foundation Board. Electing officers. Appointing members to Friends Foundation Board. Adjournment. A motion to adjourn the meeting was made by New and seconded by McCray. Motion carried 8/0. President Rich - Chappell adjourned the meeting at 5:47 pm. Respectfully submitted, Elyse Miller z O O X 71� m II II m II u y zDs,m„ o u m m 3 m CD =3 CD .� m x c N Q X Q X Q X X X X X M m X X X X X X X X Q m m X X X X O X X I X X X X X X X X Q X X OM y n o r � � z z °- 000 Zn p � > ;u 70 m N W 77 3 v� n v r W O d CL O CFA FA1 �D FD o 3 Z m o o 0 Q' -v z °' W v �- w m W p m o Q- rn ) rn rn m A, I--A F\- F\ ul u, w n X Q X Q X X X X X M m X X X X X X X X Q m m X X X X O X X I X X X X X X X X Q X X OM y n o r � � z z °- 000 Zn p � > ;u 70 m N W 77 3 v� n v r W O d CL O CFA FA1 �D FD