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HomeMy WebLinkAbout2007-05-14 Resolution ~r:iU Prepared by: Anissa Gerard, Traffic Eng, Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5254 RESOLUTION NO. 07-1<;4 RESOLUTION SETTING A PUBLIC HEARING ON JUNE 5, 2007, ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE DURABLE PAVEMENT MARKING PROJECT 2007, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 5th day of June, 2007, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 14th day of May ,20 07 ~ t~J~ MAYOR - ATTEST: /J~'A:4') -i!. ~~NJ CITY RK Approved by A- , S~M City Attorney's Office JccogtplresJdurablepavemnt-setph.doc 5/07 Resolution No. Page 2 07-154 It was moved by Bailey and seconded by adopted, and upon roll call there were: AYES: NAYS: x x x x x x X Vanderhoef the Resolution be ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn (I' r: -.i-~i ~ Prepared by: Ron Knoche, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5138 RESOLUTION NO. 07-1<;<; RESOLUTION ACCEPTING THE WORK FOR THE 2007 SADDLE REPLACEMENT PROJECT WHEREAS, the Engineering Division has recommended that the work for construction of the 2007 Saddle Replacement Project as included in a contract between the City of Iowa City and Bockenstedt Excavating, Inc., of Iowa City, Iowa, dated March 7, 2007, be accepted; and WHEREAS, the Engineer's Report and the performance and payment bond has been filed in the City Clerk's office; and WHEREAS, the final contract price is $40,919.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa. Passed and approved this 14Th day of May ,20 07 02- { - L tJjrv- OR ~ Approved by ATTEST:21u--'~A~ 1(. ~.AA.J CiTYCLERK AtUfJL.#-.~~ S-/'cJ/d7 City Attorney's Office It was moved by Bailey and seconded by adopted, and upon roll call there were: Vanderhoef the Resolution be AYES: NAYS: ABSENT: x x x x x x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn . Pwenglresl07saddlerepl.acptwork.doc 5/07 I 05-14-07 M-\-~ , 3f(2) Prepared by: Sarah E. Holecek, First Asst. City Atty., 410 E. Washington St., Iowa City, IA 319-356-5030 RESOLUTION NO. 07-156 RESOLUTION ACCEPTING THE DEDICATION OF OUTLOT A TO THE CITY OF IOWA CITY AS PLATTED IN HOLLYWOOD MANOR-PART 9, IOWA CITY, IOWA AND DECLARING THE AREA OPEN FOR PUBLIC USE WHEREAS, The Developer's agreement for Hollywood Manor-Part 9 contemplated the dedication of Outlot A to the City of Iowa City for public use as access to Wetherby Park upon completion of construction on 90% of the lots surrounding the Outlot as well as upon the installation of an ADA compliant walkway; and WHEREAS, these requirements have now been fulfilled by the developer; and WHEREAS, the Director of the Parks and Recreation Department now recommends acceptance of the dedication as being in the public interest; and WHEREAS, it is in the public interest to provide the surrounding neighborhood public access to Wetherby Park as a recreational amenity within the City, and therefore the acceptance of Outlot A, Hollywood Manor-Part 9, is in the public interest as it will allow the area to be used by the public for this purpose. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Council of Iowa City, Iowa finds it is in the public interest to accept the dedication of Outlot A, Hollywood Manor-Part 9, in a form of conveyance approved by the City Attorney's Office, and the same is hereby formally accepted by the City of Iowa City, Iowa. 2. Upon direction of the City Attorney, the Mayor is authorized to sign and the City Clerk to attest and record any and all documentation necessary to effectuate acceptance of said dedication. ,20~ J ~ to.... ~ Passed and approved this 14Th day of ~~~ u_ ( MA OR - ATTEST: )7~~---0 <~. ~~ CITY RK Resolution No. Page 2 07-156 It was moved by Bailey and seconded by adopted, and upon roll call there were: Vanderhoef the Resolution be AYES: NAYS: x x 1< X X X J( ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn ~ , U~5bU( ~ Prepared by: Sarah E. Holecek,1'l Assl. City Atty., 410 E. Washington SI., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 07-1 <;7 RESOLUTION SETTING A PUBLIC HEARING FOR JUNE 5, 2007, TO CONSIDER THE CONVEYANCE OF A VACATED SIX-FOOT (6') WIDE PORTION OF HOLLYWOOD BOULEVARD LOCATED SOUTH OF HIGHWAY 6 AND EAST OF BROADWAY STREET TO NORDSTROM OIL COMPANY. WHEREAS, On June 5, 2007, the City Council may consider final passage of an ordinance vacating a six-foot (6') wide portion of Hollywood Boulevard located south of Highway 6 and east of Broadway Street; and WHEREAS, Nordstrom Oil Company has made an offer of $14,455.35 ($13.65 per square foot) to purchase the 1059 square foot vacated strip of right-of-way to add to its adjacent property to fulfill setback, landscaping and buffering requirements for its proposed Sonic Burger drive- in/drive-through restaurant; and WHEREAS, Hollywood Boulevard was originally intended to serve as a frontage road adjacent to Highway 6, and the City no longer intends said use due to traffic concerns at intersections and therefore, does not need the vacated right-of-way; and WHEREAS, the offered price is consistent with prices paid for property in the vicinity, reflects fair market value and a blanket utility easement will be retained to protect private and public utilities currently located in the right-of-way. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that: 1. The City Council does hereby declare its intent to consider the conveyance of the vacated six- foot (6') wide portion of Hollywood Boulevard right-of-way located south of Highway 6 and east of Broadway Street to Nordstrom Oil Company for the sum of $14,455.35 subject to the retention of necessary easements. 2. A public hearing on said proposal should be and is hereby set for June 5, 2007, at 7:00 p.m. in Emma J. Harvat Hall at City Hall, 410 East Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk, and that the City Clerk be and is hereby directed to cause notice of said public hearing to be published as provided by law. Passed and approved this 14 th day of M~ '~7. ( 1- ( L O~- MAYOR - ~ ATTEST: 7J~~?V .~ CITY CLERK Resolution No. Page 2 07-157 It was moved by Champion and seconded by adopted, and upon roll call there were: O'Donnell the Resolution be AYES: NAYS: x X X X X X X ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn ~ut'/ ?it"" Prepared by: Drew Westberg, Planning Intern, 410 E. Washington SI., Iowa City, iA 52240 (319) 356-5230 (SUB06-00018/SUB06-00019) s-~ 5 RESOLUTION NO. RESOLUTION APPROVING THE PRELIMINARY AND FINAL PLAT OF PEPPERWOOD PLAZA, A SUBDIVISION OF IOWA CITY, IOWA. WHEREAS, the owner, Southgate Development Company, filed with the City Clerk the preliminary and final plat of Pepperwood Plaza, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following-described real estate in Iowa City, Johnson County, Iowa, to wit: LEGAL DESCRIPTION A parcel of land located in Sections 15, 22 and 23, Township 79 North Range 6 West of the Fifth Principal Meridiao, Iowa City, Johnsoo County, Iowa described as follows: Beginning at the Southwest corner of Lot 2 of Block 1, Braverman Center to Iowa City, Iowa, as recorded in Plat Book 8 at Page 69 in the Johnson County Recorder's Office; Thence NOoo26'20"E, along the Westerly line of said Lot 2, a distance of 236.08 feet; Thence Northeasterly, 217.01 feet, along said Westerly line, and ao arc of a 1290.58 foot radius curve, concave Southeasterly, whose 216.76 foot chord bears N05015'50"E, to the Southwest corner of Lot 1 of Part 1 of Block 1, Braverman Center, Iowa City, Iowa, as recorded in Book 8 at Page 68 in the Johnson County Recorder's Office; Thence S78"48'50"E, along the Westerly line of said Lot 2 aod the South line of said Lot 1 of Part 1, a distance of 175.00 feet, to the Southeast corner of said Lot 1 of Part 1; Thence N22001'06"E, along the Westerly line of said Lot 2 and the Easterly line of said Lot 1 of Part 1, a distance of 299.74 feet, to the Northeast corner of said Lot 1 of Part 1; Thence S67'55'30"E, along the Northerly line of said Lot 2 aod the Plat for Lots 5A, 5B, 6, 7 and 8 Block 1 Braverman Center, Iowa City, Iowa, as recorded in Plat Book 27 at Page 31 in the Johnson County Recorder's Office, 759.63 feet, to the Northeast corner of Lot 5A; Thence S22004'30"W, along the Easterly line of said Lot 5A, a distance of 187.00 feet, to the Southeast corner of said Lot 5A; Thence S67'55'30"E, along the Southerly line of Lot 3 of Block 1, Braverrnao Center, Iowa City, Iowa, as recorded in Book 12, Page 39 in the records of the Johnson County Recorder's Office, 236.90 feet, to the Southeast corner of said Lot 3; Thence Southwesterly, 88.49 feet, along the Easterly line of Lot 4 of said Plat, and an arc of a 533.27 foot radius curve, concave Southeasterly, whose 88.39 foot chord bears S05012'04"W, Thence SOoo26'50"W, along the Easterly line of said Lot 4, the Easterly line of Auditor's Parcel2000005 as recorded in Plat Book 41 at Page 218 in the Johnson County Recorder's Office, and the Easterly line of Lot 8 Block 1, Braverman Center, a distance of 616.49 feet, to the Northeast corner of A portion of Outlot C Block 1, Braverman Center, as recorded in Plat Book 31 at Page 137 in the Johnson County Recorder's Office; Thence Southwesterly, 23.55 feet, along the Southerly line of said Outlot C, and an arc of a 15.00 foot radius curve, concave Northwesterly, whose 21.21 foot chord bears S45025'39"W; Thence N89035'32"W, along the Southerly line of Outlot C and Outlot B of Block 1 of said Braverman Center, a distance of 690.28 feet, to the Southeast corner of a portion of Block 1 of Braverman Center; Thence NOoo23'49"E, along the Easterly lioe of a portioo of Block 1, Braverman Center, a distance of 342.31 feet, to the Southeast corner of Outlot A of said portion of Block 1, Braverman Center: Thence N89035'30"W, along the South line of said Outlot A, 446.01 feet, to the Southwest corner thereof; Thence NOoo44'47"E, along the West line of said Outlot A, 25.00 feet, to the Northwest corner thereof, and the Southwest corner of Auditor's Parcel 99085, as recorded in Book 40, at Page 319, in the records of the Johoson County Recorder's Office; Thence S89035'30"E, along the North line of said Outlot A, and the South line of said Auditor's Parcel 99085, a distance of 159.18 feet, to the Southeast corner of said Auditor's Parcel 99085; Thence N01047'56"W, along the Easterly line of Auditor's Parcel 99085, a distance of 135.24 feet to the Northeast corner thereof, and to a point on the Southerly line of said Lot 2 of Block 1, Braverman Center; Thence N67053'13'W, along said Southerly line, 164.48 feet, to the said POINT OF BEGINNING. Said parcel of ground contains 23.59 acres and is subject to easements and restriction of record. Resolution No. Page 2 WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the proposed preliminary and final plat and subdivision, and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the preliminary and final plat and subdivision and recommended that said preliminary and final plat and subdivision be accepted and approved; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said preliminary and final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2005) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The said preliminary and final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of easements as provided by law. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the preliminary and final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Passed and approved this day of ,20_. MAYOR Approved by ATTEST: CITY CLERK ~~-~ City Attorne 's Office ninJa:".. It was moved by adopted, and upon roll call there were: and seconded by the Resolution be AYES: NAYS: ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn ppdadrnn\res\pepperwoodlots1-11.doc STAFF REPORT To: Planning & Zoning Commission Item: SUB06-00018/SUB06-00019 GENERAL INFORMATION: Applicant: Contact Person: Phone: Requested Action: Purpose: Location: Size: Existing Land Use and Zoning: Surrounding Land Use and Zoning: Comprehensive Plan: File Date: 45 Day Limitation Period: 60 Day Limitation Period: SPECIAL INFORMATION: Public Utilities: Public Services: 5'J "---' Prepared by: Drew E. Westberg, Planning Intern Date: December 7, 2006 Southgate Development Company, Inc 755 Mormon Trek Blvd PO Box 1907 Iowa City, IA 52244 Larry Schnittjer MMS Consultant Inc. 1917 S Gilbert Street Iowa City, IA 52240 (319)351-8282 Preliminary and Final Plat Approval To create an 11-lot, one outlot subdivision South of US Hwy 6, West of Broadway Sl. 23.33 Acres Community Commercial (CC-2) CC-2 General Commercial November 17, 2006 .January 5, 2007 January 20, 2007 Adequate water and sewer services are available Police and fire protection are available. 2 BACKGROUND INFORMATION: The applicant, Southgate Development Company, is requesting approval of a preliminary and final plat for the re-subdivision of Pepperwood Plaza, located south of Highway 6, east of Keokuk Street, and west of Broadway Street. Pepperwood Plaza was established in 1986 as a large commercial center for the south side of Iowa City, In 2003, it was designated as a Tax Increment Financing (TIF) District. ANALYSIS: This is a relatively minor subdivision as all utilities are readily available, and no new streets will be constructed. The plats generally comply with the Subdivision Regulations and the Comprehensive Plan, which calls for the area to continue as general commercial. Lots 1, 2, 4, 6, 7, and 9 contain existing structures. Lots 3, 5, 8, and 10 are currently vacant or contain parking spaces. The applicant intends to develop these in the future. Zoning Requirements Pepperwood Plaza is zoned Community Commercial (CC-2). The CC-2 zone is designed to identify locations suitable for major commercial districts that will provide service to a significant segment of the total community population. These commercial districts are occupied by high traffic-generating commercial retail uses, which require a location along major arterials such as Highway 6. The proposed re-subdivision would not detract from the CC-2 nature of the current uses or the location of the plaza. No minimum lot requirements exist within the CC-2 zone. However, structures within the CC-2 zone must adhere to a ten foot setback from a public street. All lots to which the setback would apply satisfy this requirement. Parking Due to the plaza's sales-oriented make-up, the shared parking requirement is one vehicle parking space per 250 square feet of floor area. Most of the parking will be provided on Outlot A and shared by the adjacent lots. Outlot A is the largest lot at 10.15 total acres. It is to be commonly owned and used for vehicular access as well as parking. The outlot includes all access points to the plaza including Highway 6, Keokuk Street, Pepperwood Lane (a private drive), Cross Park Drive, and Broadway Street entrances. Legal papers will need to address access easements, utility easements, maintenance of Outlot A, and the common parking arrangement. Traffic implications As previously noted, no new streets will be constructed as part of this subdivision. In that regard, traffic implications are not a concern. Current access and street design standards are adequate for a CC-2 type node such as Pepperwood. The subdivision must also comply with commercial site development standards, which require new subdivisions to have pedestrian walkways connecting principal buildings. A pedestrian walkway system is identified on the preliminary plat. Upon site plan review, the applicant will need to address pedestrian access to lots 3 and 5. Storm water management Much of the development predates the Iowa City Stormwater Ordinance, however, stormwater run-off is still managed. Run-off is collected by a storm sewer that drains into the Highway 6 system which conveys the stormwater to the Iowa River. 3 STAFF RECOMMENDATION: Staff recommends deferral of this item until the deficiencies and discrepancies listed below are resolved. Upon resolution of the deficiencies and discrepancies, staff recommends that SUB06-00018, a preliminary plat for Pepperwood Plaza and SUS06-00019, a final plat for Pepperwood Plaza, an 11-lot, 23.33-acre subdivision and, be approved subject to staff approval of legal papers prior to Council consideration. DEFICIENCIES AND DISCREPANCIES: 1. Sanitary sewer and easement between lots 4 and 6 should be corrected per Braverman Center subdivision. 2. Conflict between storm sewer and sanitary manhole north of lot 5 should be corrected 3. Spelling should be corrected on note that appears east of lot 6 ATTACHMENTS: 1. Location Map 2. Preliminary Plat 3. Final Plat Approved by: Robert Miklo, Senior Planner, Department of Planning and Community Development ~/?, SUB06-00019 r.H.RRy<;r Pepperwood Plaza SITE LOCATION: L M M II -- .....~...>"'^"'~ -- -~ ~.-=---- -- ----- -- - '- .--- _PlAT ._._...-/.X.. Pl.AZA SUBDMSION ,-= J~SOHCOUNf'Y ,- -..........."" $i$==~J ~~~'; iii~.;; -- -... ::-.:::':::---=.:.= - -- ==~ =':L._ --- ------..._---- ._-------~._-- -----:--:=--- ... --- ~....~===-- . .'" :2..- :; --- . .._- . "~~ :==:=.-:. ._- ~===:==== ----- - ...__r_ ._-- o ---- . ---- W'..f!II!!~..an!! :.::.-.:-.=-...:.._:.='.:= ------- ~:=-..:---- PREIlUINARY PLAT PEPPERWOOD PLAZA SUBDIVISION IOWA CITY, IOWA "..-',. -:..~.,~- " ,~~~~4~ .'___ :i -- . ! \ } =j ~ -, ~ '1 PEPPERWOOO PLAZA ; i I SUBDIVISION ~ I~ i i I<~ : IOWA CITY i JOHNSON COUNTY IOWA . i: 1 I ~ ' '" NoIS~' . II MMS CONSULTANTS, INe & ~: , I .-. 11/15106 ~....J __..". __.... == 1 I ~~OON _ '1~ ~ .Jf''':" ; , -.. -- ~ i!l ~"1 .-v... GON 1 __ ""-,,, ,=- =r ....,!..lJIl' ......."...._ "...... L_U!IIl' ~ r~_ lClWAaTY - ~ - ---ai5iSPAAK~ - - - - - ~ 2265290 -;;,- 1 , _ _ _~m_ -- -- -~ I I .0'_- - r ' FINAL PLAT M M II! - PEPPERWOOD PLAZA SUBDIVISION Iowa City, Iowa + 51 PUN PRv.J'ARF.D lIV . smmMllF.ll'.c:: A'l"I'O~ )OlS CONStn.TANTS INC. JOSEPH ROLUND 1917 SOU'\'H GIIlIERT ST. 123 N. LINN STREET Ion CITY, IOYA, 5~40 IOWA CITY. IOWA 62245 . .. n.1I.II.....""'9..J "'__.. ___ d:a:~III.:r _ \'.1/IIl' ~- ~ """',,- --- "'-. --- 1~, --_/1_- II~ // , I -~ ~= ~ ,- ~ ~,.- , I PU.'l'/PIAIf APPROlED ..,.... City of Io'Wll. City - - '<1UTY_...__...v......v_ __.......a._fO't___ _/01'_.......__...-_- ..."..~...__....._1l:... --.......---"...............-- .......-;.....--"'- ~_. - -~- - - - . ~.: Plat il ~I ~I >> ~::'.: Final LEGEND AND NOTES if; S _CllNCR($$IONAl.CD!ItlEll.f'IlUNI) 1.' _CONCRt5SIONAl..CCIlINEll.Rtt5fAlUSI€O _ CllNGlI('SSION/ILCOlll<[lt ftl:CORDEOLOCAllOHll I . _ ~0l'etlY (DIH[l!{S). fOUND (oo ~o\.d) J,J ~ ~. o - P~oPEIllY caIflOl'S $f;T <to! "' (~.=~IIl.t~~i.p1_LS~ . - ~ . - CllT"x" ~ - PII(PtRTYll./"" Il'OU'lDAAYUNES -I, - _ _ _ __CCiIlCRlSSlONALSE:CTIOHUNn ~ Ii ===-_.:.._~:~-oF"~YUNF;S J:f -LOTUMES,tl1tllNAI. ~. =-_-=:-_-=:-_-=:~~~::"~1IOml ~ I ________________ 0IlS1tIll EASlICNTUMES, PIIllPOSENOTm ~ !i (~) - RtCQlD!D IlIIoIEIr.iOI'lS .. (II) _~DlIIDtSl(lItS ~u-' _(:lJINE~_1IER ---- ~IlOlEIIOIle!Id./IU.__AIlEllfttT/fClHUNOREll1llS - -- ERROROFQ~lSl.ESSTHAHlrOOTIN:ro,OOOfIET ..--- iil$>i.,:;:.:.>J. I 'I$~.~?"'r-:':':, -,~ ,~ao -,_ -,_ I "t;...;.~i ~J -<:::".",,'::",<< I _". J u..... ."",m ...'~ ~..J__ I PEPPERWOOD LANE N8 2BU ':T---r---T-- L.Pr~or'~1 ~~~ "",_~,"1<1(" , "1:,":,.:' \: ~--'\ t::l--, I . ~ ~ ~ ~, I I 6oo~'38'04'- R_I29o.~' \.-:;1.11_0I.j T_'M.lI' C-2,8.1S' ClI~S"t j ~I il -~ POlNTOF"BEGlNNlNG SW COR LOT 2 OF BlOCK 1 BRAVERMAN CENTER r ""2-'" ~_~oo..o_Et"I'" .... - .--.. - ..--",,- _"''''''''Suroo_ L.._. ....'<$ ,- SIgMl-....__duJ"of_.20_ ~,-~_,.",.std.of__ _ ~ ..t",;:..VI!:O ,,,,,,,,.,.,...,... 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Upon taking up the proposed amendment, it was considered and taxpayers were heard for and against the amendment. The Council, after hearing all taxpayers wishing to be heard and considering the statements made by them, gave final consideration to the proposed amendment(s) to the budget and modifications proposed at the hearing, if any. thereupon, the following resolution was introduced. RESOLUTION No. 07-158 A RESOLUTION AMENDING THE CURRENT BUDGET FOR THE FISCAL YEAR ENDING JUNE 30 2007 (AS AMENDED LAST ON .) Be It Resolved by the Council of the City of Iowa City Section 1. Following notice published 514/07 and the public hearing held, 5/14/07 the current budget (as previously amended) is amended as set oul herein and in the detail by fund type and activity that supports this resoluhon which was considered at that hearing: Revenues & Other Financing Sources Taxes levied on Property less: Uncollectted Property Taxes.Lew Year Net Current Property Taxes DelinQuent Property Taxes TIF Revenues Other City Taxes licenses & Permits Use of Money and Property Interaovernmental Charaes for Services Special Assessments Miscellaneous Other Financing Sources Total Revenues and Other Sources . Expenditures & Other Financing Uses Public Safety Public Works Health and Social Services Culture and Recreation Community and Economic Development General Government Debt Service Capital Projects Total Government Activities Expenditures Business Tvpe / Enterprises Total Gov Activities & Business Expenditures Transfers Out Total Expenditures/Transfers Out Excess Revenues & Other Sources Over (Under) ExpendituresfTransfers Out Fiscal Year Continuing Appropriation Beginning Fund Balance July 1 Ending Fund Balance June 30 Total Budget as certified or last amended ........ ::. 7" 1 39,094,108 2 0 3 39,094,108 4 0 5 1,496,035 6 1,382,222 7 1,219,543 8 2,455,815 9 38,844,921 10 38,463,252 11 0 12 4,501,646 13 56,602,309 14d'851 15 17,106,631 16 10,821,178 17 0 16 10,431,565 19 5,548.422 20 7,507,055 21 12,017,613 22 35,891,018 23 99,323.482 24 47,488,850 25 146,812,332 26 47,755,365 27 194;567,697 ............................).... 28 -10,507,846 29 0 30 111,588,086 31 101,080,240 Passed this l.4.th (Day) day of 7J~~J!. ~OM) -. Signature City Clerk/Finance Officer Current Amendment Total Budget after Current Amendment .......///)LL/. o 39,094,108 o 0 o 39,094,108 o 0 971,109 2,467,144 119,400 1.501,622 o 1,219,543 3,357,484 5,813,299 -32,629 38,812,292 -706,732 37,756,520 o 0 304,867 4,806,513 10,833,983 67,436,292 ~14,847,482~198,907,333 :.:::'::' '.'::'> 322,988 17,429,619 220,482 11,041,660 o 0 839,192 11,270,757 820,189 6.368,611 -107,703 7,399,352 3,184,303 15,201,916 1,821,170 37,712,188 7,100,621 106,424,103 1,704,793 49,193,643 8,805,414 155,617,746 6,162,697 53,918,062 14,968,111 209,535,808 ........ >C_ .........:..) -120629 -10,628,475 N/A 0 -387,640 111,200,446 -508,269 100,571,971 ~07 "'-. An ,."", ( J~ Signature -......... Mayor Resolution No. Page 2 07-158 It was moved by Champion and seconded by adopted, and upon roll call there were: AYES: x x x x x x 1<' Vanderhoef the Resolution be NAYS: ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilbum Public Hearing Line Description City of Iowa City Supplemental Detail Budget Amendment for Fiscal Year Ended June 30, 2007 Public Hearing May 14, 2007 Department(s) Revenues & Other Financing Sources TIF Revenues City University I - TIF District Increment generated additiooai revenues which will be used to retire the debt on the project Increased Hotel Motel Tax, 25% to Conventioo Bureau Increased Interest Income Capital Improvement Projects, Police and Traosit graot revisioos Decrease Wastewater and Landfill estimated revenues, amend for first complete year at Court Street Transportation Center. Stormwater, Airport, Parking, Operating and Capital Improvement Library, Parks, Senior Center Revenue Revisions Revised capital project estimates and timing; bond sale / refunding issue of 97 GO for Water $3.35 million. Includes interfund loa os for Sand Lake Land . Purchase and Fire Station 2 Expansion. Total Revenues and Other Sources Other City Taxes Recreation, Patrol, Non-Op :Admin. , Various Various Use of Money and Property. Intergovernmental Charges for Services Miscellaneous Other Financing Sources Utility Fuods, Transit, Library Description Ex~nditures & Other Financing Uses PUblic-Safety ~- ~_.~_. --Police, Fire, HTs,Tornado-'" -"~~--- . Cleanup, Employee l i Beoefits/Police \ ! I , ---+ -frra;:;siti;nd Traffic Engineering' . Public Works Culture and Recreation Library, Parks, Recreation, Senior Center Page 1 of 4 Additional 1/2 Time position approved in . early 2006 for HIS/ Construction runoff ordinance, Police & Fire equipment ireplacements, Tornado Clean-up from i spring 2006. Traffic Signals(operational and tornado related), Traosit route revisions, Transit used bus purchases (3). Disburse $460,000 of bond proceeds to Grant Wood Gym; Senior Center building improvements to restrooms, from contingency; and assembly room, from Senior Ceoter Inc. and Elder Services; Library reimbursable program expenses aod . purchases from Library replacement funds. Program Amendment Amount 971,109 119,400 3,357,484 -32,629 -706,732 304,867 10,833,983 14,847,482 322,988 220,482 839,192 Public Hearing Line Description Community and Economic Development Geoeral Government City of Iowa City Supplemental Detail Budget Amendment for Fiscal Year Ended June 30, 2007 Public Hearing May 14, 2007 Franchise consultaot, temporary employees, fire / casualty insurance revision, City Council software and new recording equipment, printer / scaooer replacing color copier, Use of contingency among all program areas in General Fund. Cootingeocy originally budgeted at ,$353,160; uses totaled $662,269 resulting io I an additional allocation to contingency of I :$309,109 from fund balance / revised I i revenues. "_..______L-\-___________._u 197 GO Bond Refunding; Revised 2007 GO ;. J.!ssue. . Department(s) Economic Development, CBD - Central Business District, CEBA Pass-through grants, CDBG/HOME Non Oper Admin, Accounting, Tort /Insurance, City Clerk, City Council, City Mgr, Human Rights, Document Services, Debt Service i. I I I I i ' ..___~..L__,._._________~__. - -.- Capital Projects Proiect Fund 3263 34311' 3432 ' 3433 . 3807 38321 3864 3871 Proiect Fund Governmental Type Projects only. Business Type CIP's are within the Business Type expense iine. Proiect Name Ellis St Ridge-McLeao Water 'Maio t-...- ----. . ;AirportCIP~~~ i Rehabilitate Hangar A 91-07- 010W-300 Rehabilitate South T Hangar Taxi Laoes 91-07-010W-100 West Terminal Apron Rehabilitation ,Street P.avemE)nt Marking .. .. ~~b~qUe/Ch_urch Left~~:~j. i Gilbert/Bowery/Prentiss - Le.ft ~. i turn lanes 00 Gilbert w/storm I .-.----- ---1.. 1st AvellAIS RR Crossing .: Improvements Proiect Name Description Program Amendment Amount 820,189 Amend for increase from half-time to full- time Economic Development Coordinator, and associated operating budget costs; CEBA disbursements of $200,000 P&G and $655,000 NGI. CBD Holiday Lights, decrease budget io HOME / TBRA fuodiog. -107,703 3,184,303 Projects Listed Below 1,821,170 Proiect Amendment (236,800) 58,000 159,300 440,600 25,000 . 10,000 (300,000) 80,000 Proiect Amendment Page 2 of 4 3882 GilbertlHwy 6:Dual Left Turn Lanes 3889 Arterial Signals Interconnect 3890 Mormon Trek Box Culvert- Willow Creek/Old Hwy 218 3891 Hwy 1/S Naples Left Turn & Signal S Grand Roundabout Rec Center Window . Replacement 4147 . Peninsula Access Road 4152 ;Sand Lake Recreation Area ----.--1---..'-------------.--.----------- ------- .42~O1,.-1 CO.ll!!.l:Ii!LD:'!IiL(l0~F'Y08} .n 4205' ilA River Trail-Foster/New Wtr 4217T u, ButlerBridge PedeslrianTrail (to FY08) Fire Station #2 Expansion Police Technology 2006 JAG Block Grant 4703 Fio/Hmn Resource Computer System . Bus Acquisition Court Street Transportation Center (paid ~etainage) :Trallsit Fa.cimypayca.re. . :Court Street Center - Bus ;Depot .. 4820 Court St Other Commercial Public Hearing Line Description 3893 4142 4415 4416 4803 4808 4814 4819 City of Iowa City Supplemental Detail Budget Amendment for Fiscal Year Ended June 30, 2007 Public Hearing May 14, 2007 Department(s) Description Total Government Activities Expenditures Business Type / Enterprises 7100 30041 3008 7300 3131 3263 3856 Proiect Fund 3889 Total Parking , F'arkinglrTl()ve .t()gl'p).. .~ .....i i Garage Maintenance & Repair i i Parkin Fiber Interconnect , ------"'.,--.-- Total Water )'lJater Hollywood Blvd Sewer and Water Maio Replacement Ellis St Ridge-McLean Water Main Lower West Branch Road Reconstruction / Water Main Proiect Name Arterial Signals Interconnect / ,Water Main Page 3 of 4 Program Amendment Amount 150,000 55,000 719,000 17,750 (329,175) (180,000) 18,907. 422,122 (305,676) . 12,000. (514,723) 800,000 56.744 17,000 (48,254) . 545,000 2~,600 10,300 114,475 7,100,621 .1,704,79~ 54,824 _.~. .n___J7~~,QQQ)L 735,220 I ..~~.~.~_._n 43',~()4n!. 1,365,589 54,789 45,000 236,800 340,000 . ,. Proiect Amendment; .. ..._-TH' 85,000 ! i Public Hearing Line Description 3890 7400 , - _____j 7500[ 3313 City of Iowa City Supplemental Detail Budget Amendment for Fiscal Year Ended June 30, 2007 Public Hearing May 14, 2007 Department(s) Description Program Amendment Amount Mormon Trek Box Culvert- Willow Creek/Old Hwy 218/ Water Main 604,000 [Refuse Collection ! 20~alLandfill ,Landfill . [Recycling Ceoter East I Desigo 24,075 226,666 126,666 100,000 Total Airport . In Gov't CIP - Page 2: . In Business CIP Below: (73,099) 657,900 (730,999) 4,000 3403 Airport North Commercial Park 3415 Building B,C,K Roof Replacement GAVI-IOW(29)-- 91-52 3419 Aviation Commerce Park Site Development 3423 Aviation Commerce Park South (to FY08) 3424 Hard Surface Floors Bldgs B & C #91-05-010W-300 7700 3605 3607 (13,369) 15,000 (750,000) 13,370 'Total Stormwater: 'TT-" Stormwater Mana emeot --C~--~----_... Creek Drainage Maintenance 'I i in 0 erations)., : S Sycamore Reg Stormwater .j [Det .......-.--- --. 193,165, 201,287' (25,000) 16,878 7900 Housing Authorityl TOP - Tenant to Owner Program 571,473 Total Government Activities & Business Expenditures 8,805,414 Transfers Out Interfund Loans for Sand Lake and Fire Station #2 Renovaifon;-G-O Bonds,~..~-~t- 6,162,697 i Road Use Tax - RUT, Parking, Water, Landfill and Airport funding to Capital : , ! Improvement Projects, TIF transfers to Debt Service. . --. ____.__~._.,~_____._,._.____..____..______L_..J_______~__.___---------------..-----T...T.--..---------------.------.-. '''---'-' ------------------.. --.----------- Total Ex endituresffransfers Out ' i 14,968,111 Page 4 of 4 ^f~ \ "- I r c--fr~ ,\ u May 14 ,2007 The City Council ofIowa City, Iowa, met in Harvat Hall, City Hall, Iowa City, Iowa, at 7: 00 There were present Mayor Wilburn named Council Members: soecial session, in the Emma J, o'clock L.M., on the above date, , in the chair, and the following Bailey, Champion, Correia, Elliott, O'Donnell, Vanderhoef, Wilburn J\bsent: None * * * * * * * -1- , UO-7"U' Council Member Vanderhoef moved that the form of Tax Exemption Certificate be placed on file and approved. Council Member O'Donnell seconded the motion. The roll was called and the vote was, }\)1ES: Bailey. ChRmpinn. r.orrp.;R. F.l1in~~. O'Donnell. Vanderhoef. Wilburn NAYS: None Council Member Bailey moved that the form of Continuing Disclosure Certificate be placed on file and approved. Council Member O'Donnell seconded the motion. The roll was called and the vote was, Al1ES: Bailey, Champion, Correia, Elliott, O'Donnell, Vanderhoef, Wilburn NAYS: None Council Member Champion introduced the following Resolution entitled "RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $8,870,000 GENERAL OBLIGATION BONDS, SERIES 2007A, AND LEVYING A TAX TO PAY THE BONDS" and moved that it be adopted. Council Member O'Donnell seconded the motion to adopt, and the roll being called thereon, the vote was as follows: A l1ES: Bailey, Champion. Correia. Elliott. O'Donnell, Vanderhoef, Wilburn NAYS: None Whereupon, the Mayor declared the Resolution duly adopted as follows: Resolution No.. 07-159 RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $8,870,000 GENERAL OBLIGATION BONDS SERIES 2007 A, AND LEVYING A TAX TO PAY THE BONDS -2- WHEREAS, the Issuer is duly incorporated, organized and exists under and by virtue ofthe laws and Constitution ofthe State ofIowa; and WHEREAS, the Issuer is in need of funds to pay costs of the construction, reconstruction, and repairing of improvements to public ways and streets; the reconstruction, extension and improvement of the existing Municipal Airport; the reclamation of properties from flood and construction of flood control improvements; the construction, reconstruction and repair of water mains; the rehabilitation, improvement and equipping of existing city parks; and equipping of the fire and police departments, essential corporate purposes, and it is deemed necessary and advisable that General Obligation Bonds in the amount of $6,695,000 be issued for that purpose; and WHEREAS, pursuant to notice published as required by Section 384.25 ofthe Code, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of Bonds, and the Council is therefore now authorized to proceed with the issuance of Bonds; and WHEREAS, the Issuer is in need of funds to pay costs of the construction, reconstruction and improvement of Fire Station #2, a general corporate purpose, and it is deemed necessary and advisable that its General Obligation Bonds in the amount of $700,000 be issued for that purpose; and WHEREAS, the Issuer is in need of funds to pay costs ofthe improvements to the Mercer baseball fields and the Sand Lake Recreational Area, general corporate purposes, and it is deemed necessary and advisable that its General Obligation Bonds in the amount of $600,000 be issued for that purpose; and WHEREAS, the Issuer is in need of funds to pay costs of improving low income housing facilities for the Greater Iowa City Housing Fellowship to provide affordable housing within the City and contributions to targeted area housing rehabilitation improvements, general corporate purposes, and it is deemed necessary and advisable that its General Obligation Bonds in the amount of $440,000 be issued for that purpose; and WHEREAS, the Issuer is in need of funds to pay costs of the acquisition of art for public buildings and areas, window replacement to a Recreation Center and miscellaneous city hall remodeling and improvements, general corporate purposes, and it is deemed necessary and advisable that its General Obligation Bonds in the amount of $435,000 be issued for that purpose; and -3- WHEREAS, the City has a population of more than 5,000 but not more than 75,000; and WHEREAS, pursuant to notice published as required by Section 384.26 of the Code, the Council of the City has held public meetings and hearings upon the proposal to institute proceedings for the issuance of bonds for general corporate purposes in the amounts as above set forth, and, no petition for referendum having been received, the Council is therefore now authorized to proceed with the issuance thereof; and WHEREAS, pursuant to Section 384,28 of the City Code ofIowa, it is hereby found and determined that the various general obligation bonds authorized as hereinabove described shall be combined for the purpose of issuance in a single issue of Corporate Purpose Bonds as hereinafter set forth; and WHEREAS, pursuant to the provisions of Chapter 75 of the Code ofIowa, the above mentioned bonds were heretofore sold at public sale and action should now be taken to issue bonds conforming to the terms and conditions of the best bid received at the advertised public sale: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: Section 1. Definitions. The following terms shall have the following meanings in this Resolution unless the text expressly or by necessary implication requires otherwise: + "Authorized Denominations" shall mean $5,000 or any integral multiple thereof. + "Beneficial Owner" shall mean the person in whose name such Bond is recorded as the beneficial owner of a Bond by a Participant on the records of such Participant or such person's subrogee. + "Bond Fund" shall mean the fund created in Section 3 of this Resolution. + "Bonds" shall mean $8,870,000 General Obligation Bonds, Series 2007 A, authorized to be issued by this Resolution. + "Cede & Co." shall mean Cede & Co., the nominee ofDTC, and any successor nominee ofDTC with respect to the Bonds. -4- . "Continuing Disclosure Certificate" shall mean that certain Continuing Disclosure Certificate executed by the Issuer and dated the date of issuance and delivery ofthe Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. + "Depository Bonds" shall mean the Bonds as issued in the form of one global certificate for each maturity, registered in the Registration Books maintained by the Registrar in the name ofDTC or its nominee. + "DTC" shall mean The Depository Trust Company, New York, New York, a limited purpose trust company, or any successor book-entry securities depository appointed for the Bonds. + "Issuer" and "City" shall mean the City ofIowa City, Iowa. + "Participants" shall mean those broker-dealers, banks and other financial institutions for which DTC holds Bonds as securities depository. + "Paying Agent" shall mean the City Controller, or such successor as may be approved by Issuer as provided herein and who shall carry out the duties prescribed herein as Issuer's agent to provide for the payment of principal of and interest on the Bonds as the same shall become due. + "Project Fund" shall mean the fund required to be established by this Resolution for the deposit of the proceeds of the Bonds. + "Rebate Fund" shall mean the fund so defined in and established pursuant to the Tax Exemption Certificate. + "Registrar" shall mean the City Controller ofIowa City, Iowa, or such successor as may be approved by Issuer as provided herein and who shall carry out the duties prescribed herein with respect to maintaining a register of the owners of the Bonds. Unless otherwise specified, the Registrar shall also act as Transfer Agent for the Bonds. + "Representation Letter" shall mean the Blanket Issuer Letter of Representations executed and delivered by the Issuer to DTC on file at DTC. + "Resolution" shall mean this resolution authorizing the Bonds. -5- . "Tax Exemption Certificate" shall mean the Tax Exemption Certificate executed by the Treasurer and delivered at the time of issuance and delivery of the Bonds. . "Treasurer" shall mean the City Treasurer or such other officer as shall succeed to the same duties and responsibilities with respect to the recording and payment of the Bonds issued hereunder. Section 2. Levy and Certification of Annual Tax: Other Funds to be Used. (a) Levy of Annual Tax. That for the purpose of providing funds to pay the principal and interest of the Bonds hereinafter authorized to be issued, there is hereby levied for each future year the following direct annual tax on all of the taxable property in Iowa City, Iowa, to-wit: AMOUNT FISCAL YEAR (JULY I TO JUNE 30) YEAR OF COLLECTION: $1,078,549 $1,079,688 $1,080,625 $1,080,438 $1,079,125 $1,076,688 $1,078,125 $1,083,250 $1,081,875 $1,084,188 2007/2008 200812009 200912010 2010/2011 2011/2012 201212013 2013/2014 2014/2015 2015/2016 2016/2017 (NOTE: For example the levy to be made and certified against the taxable valuations of January 1,2006, will be collected during the fiscal year commencing July 1,2007). (b) Resolution to be Filed With County Auditor. A certified copy of this Resolution should be filed with the County Auditor of Johnson County, Iowa, and the Auditor is hereby instructed in and for each of the years as provided, to levy and assess the tax hereby authorized in Section 2 ofthis Resolution, in like manner as other taxes are levied and assessed, and such taxes so levied in and for each of the years aforesaid be collected in like manner as other taxes of the City are collected, and when collected be used for the purpose of paying principal and -6- interest on the Bonds issued in anticipation of the tax, and for no other purpose whatsoever. (c) Additional City Funds Available. Principal and interest coming due at any time when the proceeds of the tax on hand shall be insufficient to pay the same shall be promptly paid when due from current funds of the City available for that purpose and reimbursement shall be made from such special fund in the amounts thus advanced. Section 3. Bond Fund. The tax shall be collected each year at the same time and in the same manner as, and in addition to, all other taxes in and for the City, and when collected they shall be converted into a special fund within the Debt Service Fund to be known as the "GENERAL OBLIGATION BOND FUND 2007 A NO. I" (the "Bond Fund"), which is hereby pledged for and shall be used only for the payment of the principal of and interest on the Bonds hereinafter authorized to be issued; and also there shall be apportioned to the fund its proportion of taxes received by the City from property that is centrally assessed by the State ofIowa, Section 4. Application of Bond Proceeds. Proceeds of the Bonds other than accrued interest except as may be provided below shall be credited to the Project Fund and expended therefrom for the purposes of issuance. Any amounts on hand in the Project Fund shall be available for the payment of the principal of or interest on the Bonds at any time that other funds shall be insufficient to the purpose, in which event such funds shall be repaid to the Project Fund at the earliest opportunity. Any balance on hand in the Project Fund and not immediately required for its purposes may be invested not inconsistent with limitations provided by law or this Resolution. Accrued interest, if any, shall be deposited in the Bond Fund. Section 5. Investments of Bond Fund Proceeds. All moneys held in the Bond Fund, provided for by Section 3 of this Resolution shall be invested in investments permitted by Chapter 12B, Code ofIowa, 2007 (formerly Chapter 452, Code ofIowa, as amended) or deposited in financial institutions which are members of the Federal Deposit Insurance Corporation and the deposits in which are insured thereby and all such deposits exceeding the maximum amount insured from time to time by FDIC or its equivalent successor in anyone financial institution shall be continuously secured in compliance with the State Sinking Fund provided under Chapter 12C of the Code ofIowa, 2007, as amended or otherwise by a valid pledge of direct obligations of the United States Government having an equivalent market value. All such interim investments shall mature before the date on which the moneys are required for payment of principal of or interest on the Bonds as herein provided. -7- Section 6. Bond Details. Execution and Redemption. (a) Bond Details. General Obligation Bonds of the City in the amount of $8,870,000, shall be issued pursuant to the provisions of Section 384.28 of the City Code of Iowa for the aforesaid purpose, The Bonds shall be designated "GENERAL OBLIGATION BOND SERIES 2007A", be dated May 31,2007, and bear interest from the date thereof, until payment thereof, at the office of the Paying Agent, the interest payable on December 1, 2007, and semiannually thereafter on the 1st day of June and December in each year until maturity at the rates hereinafter provided. The Bonds shall be executed by the manual or facsimile signature of the Mayor and attested by the manual or facsimile signature of the Clerk, and impressed or printed with the seal of the City and shall be fully registered as to both principal and interest as provided in this Resolution; principal, interest and premium, if any, shall be payable at the office ofthe Paying Agent by mailing ofa check to the registered owner of the Bond. The Bonds shall be in the denomination of$5,000 or multiples thereof. The Bonds shall mature and bear interest as follows: Interest Principal Maturity Rate Amount June 1st 3.75% $ 745,000 2008 3,75% $ 775,000 2009 3.75% $ 805,000 2010 3.75% $ 835,000 2011 3,75% $ 865,000 2012 3.75% $ 895,000 2013 3.75% $ 930,000 2014 3.75% $ 970,000 2015 3.75% $1,005,000 2016 3.75% $1,045,000 2017 (b) Redemption. Bonds maturing after June 1,2014, may be called for redemption by the Issuer and paid before maturity on such date or any date thereafter, from any funds regardless of source, in whole or from time to time in part, in any order of maturity and within an annual maturity by lot. The terms of redemption shall be par, plus accrued interest to date of call. Thirty days' notice of redemption shall be given by ordinary mail to the registered owner of the Bond. Failure to give such notice by mail to any registered owner of the -8- Bonds or any defect therein shall not affect the validity of any proceedings for the redemption ofthe Bonds. All bonds or portions thereof called for redemption will cease to bear interest after the specified redemption date, provided funds for their redemption are on deposit at the place of payment. If selection by lot within a maturity is required, the Registrar shall designate the bonds to be redeemed by random selection of the names of the registered owners of the entire annual maturity until the total amount of bonds to be called has been reached. Section 7. Issuance of Bonds in Book-Entry Form; Replacement Bonds. (a) Notwithstanding the other provisions of this Resolution regarding registration, ownership, transfer, payment and exchange of the Bonds, unless the Issuer determines to permit the exchange of Depository Bonds for Bonds in the Authorized Denominations, the Bonds shall be issued as Depository Bonds in denominations ofthe entire principal amount of each maturity of Bonds (or, if a portion of the principal amount is prepaid, the principal amount less the prepaid amount); and such Depository Bonds shall be registered in the name of Cede & Co., as nominee ofDTC. Payment of semi- annual interest for any Depository Bond shall be made by wire transfer or New York Clearing House or equivalent next day funds to the account of Cede & Co. on the interest payment date for the Bonds at the address indicated in or pursuant to the Representation Letter. (b) With respect to Depository Bonds, neither the Issuer nor the Paying Agent shall have any responsibility or obligation to any Participant or to any Beneficial Owner. Without limiting the immediately preceding sentence, neither the Issuer nor the Paying Agent shall have any responsibility or obligation with respect to (i) the accuracy ofthe records ofDTC or its nominee or of any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant, any Beneficial Owner or any other person, other than DTC or its nominee, of any notice with respect to the Bonds, (iii) the payment to any Participant, any Beneficial Owner or any other person, other than DTC or its nominee, of any amount with respect to the principal of, premium, if any, or interest on the Bonds, or (iv) the failure ofDTC to provide any information or notification on behalf of any Participant or Beneficial Owner. The Issuer and the Paying Agent may treat DTC or its nominee as, and deem DTC or its nominee to be, the absolute owner of each Bond for the purpose of payment of the principal of, premium, if any, and interest on such Bond, for the purpose of all other matters with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes whatsoever (except for the giving of certain -9- Bondholder consents, in accordance with the practices and procedures ofDTC as may be applicable thereto). The Paying Agent shall pay all principal of, premium, if any, and interest on the Bonds only to or upon the order ofthe Bondholders as shown on the Registration Books, and all such payments shall be valid and effective to fully satisfy and discharge the Issuer's obligations with respect to the principal of, premium, if any, and interest on the Bonds to the extent so paid. Notwithstanding the provisions of this Resolution to the contrary (including without limitation those provisions relating to the surrender of Bonds, registration thereof, and issuance in Authorized Denominations), as long as the Bonds are Depository Bonds, full effect shall be given to the Representation Letter and the procedures and practices ofDTC thereunder, and the Paying Agent shall comply therewith. (c) Upon (i) a determination by the Issuer that DTC is no longer able to carry out its functions or is otherwise determined unsatisfactory, or (H) a determination by DTC that the Bonds are no longer eligible for its depository services or (Hi) a determination by the Paying Agent that DTC has resigned or discontinued its services for the Bonds, if such substitution is authorized by law, the Issuer shall (A) designate a satisfactory substitute depository as set forth below or, if a satisfactory substitute is not found, (B) provide for the exchange of Depository Bonds for replacement Bonds in Authorized Denominations. (d) To the extent authorized by law, if the Issuer determines to provide for the exchange of Depository Bonds for Bonds in Authorized Denominations, the Issuer shall so notify the Paying Agent and shall provide the Registrar with a supply of executed unauthenticated Bonds to be so exchanged. The Registrar shall thereupon notify the owners of the Bonds and provide for such exchange, and to the extent that the Beneficial Owners are designated as the transferee by the owners, the Bonds will be delivered in appropriate form, content and Authorized Denominations to the Beneficial Owners, as their interests appear. (e) Any substitute depository shall be designated in writing by the Issuer to the Paying Agent. Any such substitute depository shall be a qualified and registered "clearing agency" as provided in Section 17 A of the Securities Exchange Act of 1934, as amended. The substitute depository shall provide for (i) immobilization of the Depository Bonds, (ii) registration and transfer of interests in Depository Bonds by book entries made on records of the depository or its nominee and (iii) payment of principal of, premium, if any, and interest on the Bonds in accordance with and as such interests may appear with respect to such book entries. -10- Section 8. Registration of Bonds: Appointment of Registrar: Transfer: Ownership: Delivery: and Cancellation. (a) Registration. The ownership of Bonds may be transferred only by the making of an entry upon the books kept for the registration and transfer of ownership of the Bonds, and in no other way. The City Controller is hereby appointed as Bond Registrar under the terms of this Resolution. Registrar shall maintain the books of the Issuer for the registration of ownership of the Bonds for the payment of principal of and interest on the Bonds as provided in this Resolution. All Bonds shall be negotiable as provided in Article 8 of the Uniform Commercial Code and Section 384.3 I ofthe Code ofIowa, subject to the provisions for registration and transfer contained in the Bonds and in this Resolution. (b) Transfer. The ownership of any Bond may be transferred only upon the Registration Books kept for the registration and transfer of Bonds and only upon surrender thereof at the office of the Registrar together with an assignment duly executed by the holder or his duly authorized attorney in fact in such form as shall be satisfactory to the Registrar, along with the address and social security number or federal employer identification number of such transferee (or, if registration is to be made in the name of multiple individuals, of all such transferees). In the event that the address of the registered owner of a Bond (other than a registered owner which is the nominee of the broker or dealer in question) is that of a broker or dealer, there must be disclosed on the Registration Books the information pertaining to the registered owner required above. Upon the transfer of any such Bond, a new fully registered Bond, of any denomination or denominations permitted by this Resolution in aggregate principal amount equal to the unmatured and unredeemed principal amount of such transferred fully registered Bond, and bearing interest at the same rate and maturing on the same date or dates shall be delivered by the Registrar. (c) Registration of Transferred Bonds. In all cases of the transfer of the Bonds, the Registrar shall register, at the earliest practicable time, on the Registration Books, the Bonds, in accordance with the provisions of this Resolution. (d) Ownership. As to any Bond, the person in whose name the ownership of the same shall be registered on the Registration Books of the Registrar shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of or on account of the principal of any such Bonds and the premium, ifany, and interest thereon shall be made only to or upon the order of the registered owner thereof or his legal representative. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond, including the interest thereon, to the extent of the sum or sums so paid. -11- (e) Cancellation. All Bonds which have been redeemed shall not be reissued but shall be cancelled by the Registrar. All Bonds which are cancelled by the Registrar shall be destroyed and a certificate of the destruction thereof shall be furnished promptly to the Issuer; provided that if the Issuer shall so direct, the Registrar shall forward the cancelled Bonds to the Issuer. (f) Non-Presentment of Bonds. In the event any payment check representing payment of principal of or interest on the Bonds is returned to the Paying Agent or if any bond is not presented for payment of principal at the maturity or redemption date, if funds sufficient to pay such principal of or interest on Bonds shall have been made available to the Paying Agent for the benefit of the owner thereof, all liability of the Issuer to the owner thereof for such interest or payment of such Bonds shall forthwith cease, terminate and be completely discharged, and thereupon it shall be the duty of the Paying Agent to hold such funds, without liability for interest thereon, for the benefit of the owner of such Bonds who shall thereafter be restricted exclusively to such funds for any claim of whatever nature on his part under this Resolution or on, or with respect to, such interest or Bonds. The Paying Agent's obligation to hold such funds shall continue for a period equal to two years and six months following the date on which such interest or principal became due, whether at maturity, or at the date fixed for redemption thereof, or otherwise, at which time the Paying Agent, shall surrender any remaining funds so held to the Issuer, whereupon any claim under this Resolution by the Owners of such interest or Bonds of whatever nature shall be made upon the Issuer. (g) Registration and Transfer Fees. The Registrar may furnish to each owner, at the Issuer's expense, one bond for each annual maturity. The Registrar shall furnish additional bonds in lesser denominations (but not less than the minimum denomination) to an owner who so requests. Section 9. Reissuance of Mutilated. Destroved. Stolen or Lost Bonds. In case any outstanding Bond shall become mutilated or be destroyed, stolen or lost, the Issuer shall at the request of Registrar authenticate and deliver a new Bond of like tenor and amount as the Bond so mutilated, destroyed, stolen or lost, in exchange and substitution for such mutilated Bond to Registrar, upon surrender of such mutilated Bond, or in lieu of and substitution for the Bond destroyed, stolen or lost, upon filing with the Registrar evidence satisfactory to the Registrar and Issuer that such Bond has been destroyed, stolen or lost and proof of ownership thereof, and upon furnishing the Registrar and Issuer with satisfactory indemnity and complying with such other reasonable regulations as the Issuer or its agent may prescribe and paying such expenses as the Issuer may incur in connection therewith. -12- Section 10. Record Date. Payments of principal and interest, otherwise than upon full redemption, made in respect of any Bond, shall be made to the registered holder thereof or to their designated agent as the same appear on the books of the Registrar on the 15th day preceding the payment date. All such payments shall fully discharge the obligations of the Issuer in respect of such Bonds to the extent of the payments so made. Payment of principal shall only be made upon surrender of the Bond to the Paying Agent. Section II. Execution. Authentication and Delivery of the Bonds. Upon the adoption of this Resolution, the Mayor and Clerk shall execute and deliver the Bonds to the Registrar, who shall authenticate the Bonds and deliver the same to or upon order of the Purchaser. No Bond shall be valid or obligatory for any purpose or shall be entitled to any right or benefit hereunder unless the Registrar shall duly endorse and execute on such Bond a Certificate of Authentication substantially in the form of the Certificate herein set forth. Such Certificate upon any Bond executed on behalf of the Issuer shall be conclusive evidence that the Bond so authenticated has been duly issued under this Resolution and that the holder thereof is entitled to the benefits of this Resolution. Section 12. Right to Name Substitute Paying Agent or Registrar. Issuer reserves the right to name a substitute, successor Registrar or Paying Agent upon giving prompt written notice to each registered bondholder. -13- Section 13. Form of Bond. Bonds shall be printed in substantial compliance with standards proposed by the American Standards Institute substantially in the form as follows: I (6) I I (6) I I (7) I I (8) I I (1) I I (2) I I (J) I I (4) I I ()) I (9) I (9a) I (10) (Continued on the back of this Bond) I (Il)(U)(IJ) I I (14) I I (1)) I FIGURE 1 (Front) -14- (10) (Continued) (16) FIGURE 2 (Back) -15- The text of the Bonds to be located thereon at the item numbers shown shall be as follows: Item 1, figure 1 Item 2, figure 1 = Item 3, figure 1 = Item 4, figure 1 = Item 5, figure I = Item 6, figure 1 = Item 7, figure 1 = Item 8, figure 1 = "ST ATE OF IOWA" "COUNTY OF JOHNSON" "CITY OF IOWA CITY" "GENERAL OBLIGA nON BOND" "CORPORATE PURPOSE" Rate: Maturity: Bond Date: May 31, 2007 Cusip No.: "Registered" Certificate No. Principal Amount: $ Item 9, figure 1 = The City ofIowa City, Iowa, a municipal corporation organized and existing under and by virtue of the Constitution and laws of the State of Iowa (the "Issuer"), for value received, promises to pay from the source and as hereinafter provided, on the maturity date indicated above, to Item 9A, figure 1 = (Registration panel to be completed by Registrar or Printer with name of Registered Owner). Item 10, figure 1 = or registered assigns, the principal sum of (principal amount written out) THOUSAND DOLLARS in lawful money ofthe United States of America, on the maturity date shown above, only upon presentation and surrender hereof at the office of the City Controller, Paying Agent of this issue, or its successor, with interest on the sum from the date hereof until paid at the rate per annum specified above, payable on December 1, 2007, and semiannually thereafter on the 1 st day of June and December in each year. Interest and principal shall be paid to the registered holder of the Bond as shown on the records of ownership maintained by the Registrar as of the 15th day preceding such interest payment date. Interest shall be computed on the basis of a 360-day year of twelve 30-day months. This Bond is issued pursuant to the provisions of Section 384.28 ofthe City Code ofIowa, for the purpose of paying costs of the construction, reconstruction, and repairing -16- of improvements to public ways and streets; the reconstruction, extension and improvement of the existing Municipal Airport; the reclamation of properties from flood and construction of flood control improvements; the construction, reconstruction and repair of water mains; the rehabilitation, improvement and equipping of existing city parks; equipping of the fire and police departments; the construction, reconstruction and improvement of Fire Station #2; improvements to the Mercer baseball fields and the Sand Lake Recreational Area; improving low income housing facilities for the Greater Iowa City Housing Fellowship to provide affordable housing within the City and contributions to targeted area housing rehabilitation improvements; the acquisition of art for public buildings and areas, window replacement to a Recreation Center and miscellaneous city hall remodeling and improvements, in conformity to a Resolution of the Council of the City duly passed and approved. Unless this certificate is presented by an authorized representative of The Depository Trust Company, a limited purpose trust company (nDTcn), to the Issuer or its agent for registration of transfer, exchange or payment, and any certificate issued is registered in the name of Cede & Co. or such other name as requested by an authorized representative ofDTC (and any payment is made to Cede & Co. or to such other entity as is requested by an authorized representative ofDTC), ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein. Bonds maturing after June 1,2014, may be called for redemption by the Issuer and paid before maturity on that date or any date thereafter, from any funds regardless of source, in whole or from time to time in part, in any order of maturity and within an annual maturity by lot. The terms of redemption shall be par, plus accrued interest to date ofcal!. Thirty days' notice ofredemption shall be given by ordinary mail to the registered owner of the Bond. Failure to give such notice by mail to any registered owner of the Bonds or any defect therein shall not affect the validity of any proceedings for the redemption of the Bonds. All bonds or portions thereof called for redemption will cease to bear interest after the specified redemption date, provided funds for their redemption are on deposit at the place of payment. If selection by lot within a maturity is required, the Registrar shall designate the bonds to be redeemed by random selection of the names of the registered owners of the entire annual maturity until the total amount of bonds to be called has been reached. -17- Ownership of this Bond may be transferred only by transfer upon the books kept for such purpose by City Controller, the Registrar. Such transfer on the books shall occur only upon presentation and surrender of this Bond at the office ofthe Registrar as designated below, together with an assignment duly executed by the owner hereof or his duly authorized attorney in the form as shall be satisfactory to the Registrar. Issuer reserves the right to substitute the Registrar and Paying Agent but shall, however, promptly give notice to registered bondholders of such change. All bonds shall be negotiable as provided in Article 8 of the Uniform Commercial Code and Section 384.31 of the Code of Iowa, subject to the provisions for registration and transfer contained in the Bond Resolution. This Bond is a "qualified tax-exempt obligation" designated by the City for purposes of Section 265(b )(3)(B) of the Internal Revenue Code of 1986. And it is hereby represented and certified that all acts, conditions and things requisite, according to the laws and Constitution of the State of Iowa, to exist, to be had, to be done, or to be performed precedent to the lawful issue of this Bond, have been existent, had, done and performed as required by law; that provision has been made for the levy of a sufficient continuing annual tax on all the taxable property within the territory of the Issuer for the payment of the principal and interest of this Bond as the same will respectively become due; that the faith, credit, revenues and resources and all the real and personal property of the Issuer are irrevocably pledged for the prompt payment hereof, both principal and interest; and the total indebtedness of the Issuer including this Bond, does not exceed the constitutional or statutory limitations. IN TESTIMONY WHEREOF, the Issuer by its Council, has caused this Bond to be signed by the facsimile signature of its Mayor and attested by the facsimile signature of its City Clerk, with the seal of the City printed hereon, and to be authenticated by the manual signature of an authorized representative of the Registrar, the City Controller, Iowa City, Iowa. Item II, figure I = Date of authentication: Item 12, figure I = This is one of the Bonds described in the within mentioned Resolution, as registered by the City Controller. CITY CONTROLLER, Registrar By: Authorized Signature -18- Item 13, figure 1 = Registrar and Transfer Agent: City Controller Paying Agent: City Controller SEE REVERSE FOR CERTAIN DEFINITIONS Item 14, figure 1 = (Seal) Item 15, figure 1 = [Signature Block] CITY OF IOWA CITY, IOWA By: (facsimile signature) Mayor ATTEST: By: (facsimile signature) City Clerk Item 16, figure 1 = Statement of Insurance, if applicable Item 16, figure 2 = [Assignment Block] [Information Required for Registration] ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto (Social Security or Tax Identification No. ) the within Bond and does hereby irrevocably constitute and appoint attorney in fact to transfer the Bond on the books kept for registration ofthe within Bond, with full power of substitution in the premises. Dated (Person(s) executing this Assignment sign(s) here) SIGNATURE ) GUARANTEED) -19- IMPORTANT-READ CAREFULLY The signature(s) to this Power must correspond with the name(s) as written upon the face of the certificate(s) or bond(s) in every particular without alteration or enlargement or any change whatever. Signature guarantee must be provided in accordance with the prevailing standards and procedures of the Registrar and Transfer Agent. Such standards and procedures may require signature to be guaranteed by certain eligible guarantor institutions that participate in a recognized signature guarantee program. INFORMATION REQUIRED FOR REGISTRATION OF TRANSFER Name of Transferee(s) Address ofTransferee(s) Social Security or Tax Identification Number of Transferee(s) Transferee is a(n): Individual* Partnership Corporation Trust *Ifthe Bond is to be registered in the names of multiple individual owners, the names of all such owners and one address and social security number must be provided. The following abbreviati6ns, when used in the inscription on the face of this Bond, shall be construed as though written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with right of survivorship and not as tenants in common IA UNIF TRANS MIN ACT - ........... .Custodian... ......... (Cust) (Minor) under Iowa Uniform Transfers to Minors Act................... (State) ADDITIONAL ABBREVIATIONS MAY ALSO BE USED THOUGH NOT IN THE ABOVE LIST -20- Section 14. Contract Between Issuer and Purchaser. This Resolution constitutes a contract between the City and the purchaser of the Bonds. Section 15, Non-Arbitrage Covenants. The Issuer reasonably expects and covenants that no use will be made of the proceeds from the issuance and sale of the Bonds issued hereunder which will cause any ofthe Bonds to be classified as arbitrage bonds within the meaning of Sections 148(a) and (b) of the Internal Revenue Code of the United States, as amended, and that throughout the term of the Bonds it will comply with the requirements of statutes and regulations issued thereunder. . To the best knowledge and belief ofthe Issuer, there are no facts or circumstances that would materially change the foregoing statements or the conclusion that it is not expected that the proceeds of the Bonds will be used in a manner that would cause the Bonds to be arbitrage bonds. Without limiting the generality of the foregoing, the Issuer hereby agrees to comply with the provisions of the Tax Exemption Certificate and the provisions of the Tax Exemption Certificate are hereby incorporated by reference as part of this Resolution. The Treasurer is hereby directed to make and insert all calculations and determinations necessary to complete the Tax Exemption Certificate in all respects and to execute and deliver the Tax Exemption Certificate at issuance of the Bonds to certifY as to the reasonable expectations and covenants ofthe Issuer at that date, Section 16. Severability Clause. If any section, paragraph, clause or provision of this Resolution be held invalid, such invalidity shall not affect any of the remaining provisions hereof, and this Resolution shall become effective immediately upon its passage and approval. Section 17. Continuing Disclosure. The Issuer hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate, and the provisions of the Continuing Disclosure Certificate are hereby incorporated by reference as part of this Resolution and made a part hereof. Notwithstanding any other provision of this Resolution, failure of the Issuer to comply with the Continuing Disclosure Certificate shall not be considered an event of default under this Resolution; however, any holder of the Bonds or Beneficial Owner may take such actions as may be necessary and appropriate, including seeking specific performance by court order, to cause the Issuer to comply with its obligations under the Continuing Disclosure Certificate. For purposes of this section, "Beneficial Owner" means any person which (a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, any Bond (including persons holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of any Bonds for federal income tax purposes. -21- Section 18. Additional Covenants. Representations and Warranties of the Issuer. The Issuer certifies and covenants with the purchasers and holders of the Bonds from time to time outstanding that the Issuer through its officers, (a) will make such further specific covenants, representations and assurances as may be necessary or advisable; (b) comply with all representations, covenants and assurances contained in the Tax Exemption Certificate, which Tax Exemption Certificate shall constitute a part of the contract between the Issuer and the owners ofthe Bonds; (c) consult with bond counsel (as defined in the Tax Exemption Certificate); (d) pay to the United States, as necessary, such sums of money representing required rebates of excess arbitrage profits relating to the Bonds; (e) file such forms, statements and supporting documents as may be required and in a timely manner; and (1) if deemed necessary or advisable by its officers, to employ and pay fiscal agents, financial advisors, attorneys and other persons to assist the Issuer in such compliance. Section 19. Amendment of Resolution to Maintain Tax Exemption. This Resolution may be amended without the consent of any owner of the Bonds if, in the opinion of bond counsel, such amendment is necessary to maintain tax exemption with respect to the Bonds under applicable Federal law or regulations. Section 20. Oualified Tax-Exempt Obligations. For the sole purpose of qualifying the Bonds as "Qualified Tax-Exempt Obligations" pursuant to the Internal Revenue Code of the United States, the Issuer designates the Bonds as qualified tax-exempt obligations and represents that the reasonably anticipated amount of tax-exempt governmental and Code Section 501 (c)3 obligations which will be issued during the current calendar year will not exceed Ten (10) Million Dollars. Section 21. Repeal of Conflicting Resolutions or Ordinances. That all ordinances and resolutions and parts of ordinances and resolutions in conflict herewith are hereby repealed. PASSED AND APPROVED this 14th day of May 2007. ~(J~ Mayor ATTEST: 7hnA~~ k. .,faM-J Citic!;k -22- CIG-3 9/91 CERTIFICATE STATE OF IOWA ) ) SS ) COUNTY OF JOHNSON I, the undersigned City Clerk ofIowa City, Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of said Municipality showing proceedings of the Council, and the same is a true and complete copy of the action taken by said Council with respect to said matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of said agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty-four hours prior to the commencement of the meeting as required by said law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective city offices as indicated therein, that no Council vacancy existed except as may be stated in said proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of said Municipality hereto affixed this 16th day of May , 2007. 1ll . . k. -kaw City ~ity, Iowa SEAL 530636.11WPI0714089 ,I II {' 11-/;- , ( rT:J Prepared by Karin Franklin, PCD, 410 E. Washington St., Iowa City, IA 52240, (319)356-5232 RESOLUTION NO. 07-160 RESOLUTION APPROVING THE REQUEST FOR QUALIFICATIONS FOR A PUBLIC ART PROJECT AT THE ROBERT A. LEE COMMUNITY RECREATION CENTER. WHEREAS, renovations of the Robert A. Lee Community Recreation Center are complete, including replacement of the south wall of the building with glass; and WHEREAS, the glass wall increases visibility of the interior of the pool area to pedestrians and drivers on Burlington Street; and WHEREAS, the interior east wall of the pool area provides a blank slate and an opportunity to enhance the pool area and the recreation center as a whole; and WHEREAS, the Public Art Advisory Committee has recommended using this opportunity to have a wall painting, mural, mosaic, or wall sculpture add to the vitality of this public space. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, THAT: The Request for Qualifications attached hereto for an artist to develop a public art enhancement to the Robert A. Lee Community Recreation Center is hereby approved. Passed and approved this 14th day of May , 20~. V}1- ( _ ) I 0 L- MAYOR - ~ It was moved by BAiley and seconde adopted, and upon roll call there were: Champion the Resolution be ATTEST: )J~J""""') K. ~~ CITY . RK AYES: NAYS: ABSENT: x x x x x x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn Ppddir/reslpubart.recctr. doc The Public Art Program of the City of Iowa City was established in September 1997. The intention of the Public Art Program is to enhance public spaces, promote Iowa City as a cultural center, and build Iowa City's image as a vital place to live and work. This will be accomplished by the integration and placement of art in public projects and places. The Public Art Program is supported by an allocation of $50,000 of public funds per fiscal year. A Public Art Advisory Committee has been appointed to assist in the development and management of this program. The mission of the Public Art Advisory Committee, as stewards of the City of Iowa City, is to enhance the appearance of the city through the selection and integration of art in a public environment. 2006 Membership: Patrick Carney Rick Fosse OaLayne Williamson Emily Martin Mark Seabold Terry Trueblood Emily Carter Walsh Call to Arti sts ~I[~i.t~i' Weatherdance (detail of plaza paving) by Myklebust-Sears, 1999 Call To Artists-Request for Qualifications The Public Art Advisory Committee of the City of Iowa City is inviting artists to submit their qualifications for a pUblic art project for the City's Recreation Center. Recently renovations to the Robert A. Lee Community Recreation Center were completed. The changes include the transformation of one wall of the building to clear glass. The result is an opportunity to highlight an interior wall in the pool area with 2 or 3-dimensional art that will be visible from a major street that traverses downtown Iowa City. SUBMITTALS ARE REQUESTED BY JUNE 15, 2007. Project Parameters . The outcome of this project should be a painting, mural, mosaic, or wall sculpture that conveys activity, vibrancy, and ... . Artist must be able to work on a large scale. The space available is 104' X 20'. . Materials and design must be durable and compatible with an indoor humid environment. . Maintenance methods must be developed and documented and provided to the City for future reference. Project Budget The project budget, which will include food, lodging and transportation for the artist; materials; shipping if necessary; installation/execution and any subcontracting, will be determined based on the RFQ submittals and the medium of work. A $500 honorarium will be provided for selected finalists (see Project Timeline below). Project Timeline After review of qualifications, four finalists will be selected to develop proposals. It is anticipated this process will be completed by August 1. The selected proposors will be asked to present sketches, or maquettes at the artist's discretion, showing the treatment proposed for the wall. Of the four proposors, a single artist will be selected no later than November 1, 2007. Selection Process Qualifications and proposals will be reviewed by the Public Art Advisory Committee and a recommendation of a selected artist made to the City Council. Final selection of the artist is made by the City Council. Deadline for Receipt of Qualifications: Friday, June 15, 2007 by 5:00 P.M. Iowa City Public Art Program Project Opportunity Background and Site Description The City of Iowa City recently completed a renovation of its recreation center, part of which included enhancing the pool area to provide more natural light. As a consequence the interior of the pool area is also more visible to the public as they pass by the recreation center. The center sits at the intersection of two arterials streets that serve downtown Iowa City. This enhanced visibility provides an opportunity for a public art project that could include a painting on the wall, a mural, a mosaic and/or a wall sculpture. The wall that will act as the canvas for this work is 104' long and 20' in height. The 8 foot wide pool deck slopes gently from the wall to the pool, providing a work area to complete the project. The wall is not only visible within the pool area and from the street, but also from the lobby area of the recreation center. ~ '.:Ji Design Considerations/Project Goals . To provide an eye-catching and stimulating work suited to a wide variety of age groups who use the pool and who pass by the center and the wall. . To add to the visual appeal of the pool area and the recreation center generally. . To provide a work that requires minimal maintenance. . To fill the space of the entire wall. Submission Materials A. Artists should submit twelve (12) collated sets of printed submission materials, organized in the specific order as described below. 1. A letter of interest (one page maximum) including any background information that would support the artist's qualifications for this project. 2. A list of relevant public art experience with budget size of past projects. 3. A current professional resume. 4. A page listing three (3) references. It is emphasized that letters of recommendation are not requested. B. Artists should submit views of up to three works for consideration and up to three views of each work as digital photos on a CD. Photos should be labeled as follows: . Name of artist at top . Title of work & price below photo D. All materials submitted will become property of the Iowa City Public Art Advisory Committee and additional views or details may be required at the discretion of the Committee. SUBMISSIONS MUST BE RECEIVED BY 5:00 P.M. FRIDAY, JUNE 15, 2007 Send To: KARIN FRANKliN PLANNING & COMMUNITY DEVELOPMENT CITY OF IOWA CITY 410 EAST WASHINGTON STREET IOWA CITY, IOWA 52240 Inquiries: 319356-5232 or Karin-franklin@iowa-city.org ppddir/callto IIrt1sts,doc I! j !~~~~'t '-" .,.11I.' ......~ CITY OF IOWA CITY~ MEMORANDUM Date: May 3, 2007 To: City Council From: Tracy Hightshoe, Associate Planner Re: Habitat Request to Amend Financial Terms and Budget for FY07 Homeownership Project In 2006, Iowa Valley Habitat for Humanity was awarded $220,000 in FY07 CDBG and HOME funds for land acquisition. On March 2, 2007 Habitat requested to amend the financial terms and budget for this project. The initial Habitat application requested funds for the acquisition of four lots to be placed in a community land trust to ensure permanent affordability. Based on the financial investment policy for FY07 funds, homeownership projects placed in a land trust were provided a grant. Habitat has identified six lots for $168,000 in the Whispering Meadows subdivision. Council reviewed and approved this location on February 20, 2007. Habitat requests that the remaining $52,000 of the award be used for construction, including garages, and landscaping costs. Habitat also requests that the City place a silent mortgage on each lot to be repaid by the homeowner at the time the lot is sold, title transferred, conversion to rental or move out. Since this request is a change in scope and requests different financial terms then what was allowed in FY07, the request must be reviewed and approved by the Council. The Housing and Community Development Commission (HCDC) reviewed this request at their April 19, 2007 meeting and recommended approval. The City has used a variety of financial terms for previous homeownership projects including, but not limited to, conditional occupancy loans (repaid upon sale), grants, land trust, low-interest loans and forgivable loans. If you have any questions about the proposed request, please feel free to contact me at 356.5244 or at tracy-hightshoe@iowa-city.org. M1J /1 0 Prepared by: Tracy Hightshoe, PCD, 410 E. Washington 51., Iowa City, IA 52240 (319) 356-5244 RESOLUTION NO. 07-161 RESOLUTION AMENDING THE IOWA CITY FY07 ANNUAL ACTION PLAN AND APPROVING AN ADDITIONAL REPAYMENT OPTION FOR FY07 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS HOMEBUYER PROJECTS, WHEREAS, the Iowa City FY07 Annual Action Plan approved in Resolution 06-136 awarded Iowa Valley Habitat for Humanity $220,000 for land acquisition; and WHEREAS, Iowa Valley Habitat for Humanity requests that $52,000 of the $220,000 be used for construction related activities; and WHEREAS, the CDBG and HOME Program Investment Policies for FY07 provided three repayment options for homeownership projects; and WHEREAS, Iowa Valley Habitat for Humanity requests that a fourth option be approved to place a "silent" mortgage on the property to be repaid when the homebuyer sells, transfers title, moves or rents the property; and WHEREAS, the Housing and Community Development Commission reviewed and approved both requests; and WHEREAS, the City Council finds that the public interest will be served by amending the FY07 Annual Action Plan and approving an additional repayment option for FY07 CDBG and HOME assisted homeownership projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Iowa City FY07 Annual Action Plan, page 11, is amended by deleting the Project Description and by inserting the following new Project Description in lieu thereof: Habitat for Humanity will use funds for the acquisition and construction of affordable homes for sale to low-moderate income homebuyers. 2. The following fourth repayment option is approved for FY07 CDBG and HOME assisted homeownership projects: 4) The homeowner will grant a "silent" mortgage to the City in the amount of CDBG and HOME funds used to acquire and construct the housing, and if the homeowner sells, transfers any legal or equitable interest in the property, no longer occupies the property or leases the property, said funds must be immediately repaid to the City. Resolution No. 07-161 Page 2 Passed and approved this 14th day of May ,2007. ATTEST:CI~M~r),( ~&bIA/ Approved by ~~ 'f-J\-o"\- City Attorney's Office It was moved by Vanderhoef and seconded by adopted, and upon roll call there were: AYES: NAYS: x x x x x x Correia ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn the Resolution be ABSTAIN: x fV1+~ I 05~;-o7 Prepared by: Ron Knoche, City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5138 RESOLUTION NO. 07-162 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN IOWA DEPARTMENT OF TRANSPORTATION COOPERATIVE AGREEMENT FOR THE INSTALLATION AND USE OF AN INTELLIGENT TRANSPORTATION SYSTEM ITS-7480(333)--25-00. WHEREAS, the City of Iowa City, Iowa has negotiated an agreement with the Iowa Department of Transportation, said Agreement being attached to this Resolution and by this reference made a part hereof; and WHEREAS, the City Council deems it in the public interest to enter into said agreement with the Iowa Department of Transportation for ITS-7480(333)--25-00 for the installation and use of an Intelligent Transportation System. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. It is in the public interest to enter into the above-mentioned agreement, and the agreement is hereby approved as to form and content. 2. The Mayor is authorized to sign and the City Clerk to attest the agreement in duplicate between the City of Iowa City and the Iowa Department of Transportation. 3. The City Clerk shall furnish copies of said agreement to any citizen requesting same. Passed and approved this 14th day of May ,20 07 ~ujQr-- MAYOR ATTEST:.J2~~ J..(. ckCMA.J CI LERK 7vedb~ _/ S/ i~? City Attorney's Office pwenglresflTS.7 480(333 )-25-00.doc Resolution No. Page 2 07-162 It was moved by Bailey and seconded by Vanderhoef adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: x x Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn x x X X X STAFF ACTION NO: $-2007-0806 COOPERATIVE AGREEMENT County City Project No, Iowa DOT Agreement No. Johnson & Scott Iowa City ITS-7480(333)--25-00 2007 -16-002 This Agreement, is entered into by and between the Iowa Department of Transportation (hereafter DOT), and the City of Iowa City, Iowa (hereafter CITY) in accordance with 761 Iowa Administrative Code Chapter 150 and Iowa Code sections 28E.12 and 306A; WITNESSETH; that WHEREAS, the DOT proposes to install an Intelligent Transportation System (ITS) network consisting of necessary cameras, sensors, dynamic message boards, and other related technology in the Iowa City-Coralville metropolitan area of the State of Iowa to assist in traffic operations and information dissemination in and around the Iowa City-Coralville area, including the CITY; and WHEREAS, the DOT, as part of the ITS project, will install cameras, sensors, and other related technology within the CITY, and on 1-80,1-380, and U.S. 218 in and around the CITY; and WHEREAS, the CITY and DOT are willing to jointly participate in said project, in the manner hereinafter provided; and WHEREAS, this Agreement reflects the current concept of this project which is subject to modification by the DOT; and NOW, THEREFORE, IT IS AGREED as follows: 1. The DOT shall provide access to the DOT ITS Network Features for use by CITY entities, including, the City oflowa City Police Department, City oflowa City Fire Department, and the City oflowa City Public Works Department. The CITY shall not provide access to DOT ITS Network to any other entity or organization without the prior approval ofthe DOT. The DOT shall provide the CITY access to the ITS Network at no expense or obligation to the CITY. 1 2. The CITY's use of the ITS Network installed by the DOT shall be limited to transportation and public safety applications. Use of the ITS Network installed by the DOT for law enforcement purposes is prohibited. 3. The DOT shall reserve for use by the CITY one pair (2 single strands) of dark single-mode fibers from the DOT Maintenance Garage at Oakdale (hereafter GARAGE), southerly along Coral Ridge Ayenue then extending along the south right-of-way ofI-80 from Coral Ridge Ayenue easterly to an Iowa Telecommunications Network (ICN)-providedhand-hole (labeled HH 243) east of the intersection ofI-80 and Iowa I. The DOT will reserve the fibers at no cost or obligation to the CITY. (See attached plan sheet N.22 for additional details.) 4. The DOT shall proyide for splicing of the fiber optic cable referenced in Section 3 to fiber optic cable proyided by local jurisdictions within the DOT proyided hand-holes located at 1- 80 and Iowa I (HH 243), 1-80 and Dubuque Street (HH 237), and 1-80 and First Ayenue (HH 232). Said splicing referenced in this Section will be done at no expense or obligation to the CITY. The fiber optic cable proyided by local jurisdictions shall extend through conduit provided by local jurisdictions to an adjacent hand-hole proyided by local jurisdictions within DOT right-of-way. The CITY may access the hand-hole proyided by local jurisdictions without prior notice to the DOT. When accessing the hand-holes proyided by local jurisdictions at these locations, the CITY shall be responsible for providing the appropriate traffic control measures consistent with the current DOT Road Standards for Traffic Control (RS) Series. (See attached plan sheets N.22, N.2l, and N.19 for additional details.) 5. The DOT shall reserve for use by the CITY one pair (2 single strands) of dark single-mode fibers extending from the GARAGE southerly along Coral Ridge A yenue then westerly from Coral Ridge Avenue along the south right-of-way ofI-80 to a DOT -proyided hand-hole (HH 304) located near the eastern edge of the 1-80 and 1-380 interchange. The CITY may install necessary conduit within the DOT right-of-way to attach the DOT -provided hand-hole to a hand-hole proyided by local jurisdictions located off of the DOT's right-of-way. The DOT will reserve the fibers at no cost or obligation to the CITY. (See attached plan sheets N. 15 for additional details.) 6. The DOT shall make all necessary splices to the fiber referenced in Section 3 and Section 5 at a hand-hole located at the intersection ofI-80 and Coral Ridge Avenue (HH 219) to ensure connectiyity from the GARAGE to the fiber extending east and west from the intersection of Coral Ridge Avenue and 1-80. These splices necessary to ensure connectiyity will be done at no expense or obligation to the CITY. 2 7. The DOT shall proyide and install a hand-hole at the GARAGE (HH 269). The DOT will arrange for the necessary equipment and splicing to connect the fibers referenced in Section 3 and Section 5 from the DOT hand-hole to an adjacent CITY -proyided hand-hole (HH 270). The splicing within the DOT -proyided hand-hole will be done at no expense or obligation to the CITY. The installation of the CITY-proyided hand-hole and any splicing within the CITY -provided hand-hole will be done at no expense or obligation to the DOT. (See attached sheet N,31 for additional details.) 8. The CITY shall install multi-duct conduit in DOT right-of-way from a CITY-provided hand- hole located near the intersection ofU .S. 2 I 8 and Melrose A yenue to a DOT -proyided hand- hole (HH 305) located in the public right-of-way. The DOT shall install a single-mode fiber optic cable within one of the CITY -provided ducts referenced in this Section. The DOT shall reimburse the CITY an amount not to exceed $5,000 (fiye-thousand dollars) for the installation of a singe duct referenced in this Section. The CITY shall provide the duct referenced in this Section with no cost or obligation to the DOT notwithstanding the $5,000 referenced in this Section. (See attached sheet N.27 for additional details.) 9. The CITY shall proyide server-rack space and all electrical service and grounding (including an Uninterruptible Power Supply (UPS) switch), necessary for the operation of a layer 2 switch at the CITY's North Waste Water Treatment Plant, a facility located at 1000 South Clinton Street in Iowa City, Iowa (hereafter WASTE WATER PLANT). The CITY will proyide the server-rack space and electrical service at no cost or obligation to the DOT. 10. The DOT shall purchase a HP ProCurve 5304xl switch and arrange for the installation of the switch at the WASTE WATER PLANT, referenced in Section 8. After installation and connection to the CITY's network, the CITY will proyide network connectiyity to the DOT between ITS devices located at the intersection of U.S. 218 and Melrose Ayenue and the WASTE WATER PLANT. All ownership rights of the switch, including maintenance, will be transferred from the DOT to the CITY at no expense or obligation to the CITY notwithstanding any obligations listed in this Section. The CITY will proyide network connectiyity listed in this Section at no expense or obligation to the DOT. 11. The CITY may request the DOT to allow for the installation of additional, CITY-owned devices (e.g. cameras) to the ITS network. The location and installation details of these deyices are subject to reyiew and approval by the DOT. All cost and liabilities associated with the installation of any CITY-owned deyices shall be the responsibility of the CITY. Miscellaneous Provisions 12. It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement. 3 13. If any section, proyision, or part of this Agreement shall be found to be inyalid or unconstitutional, such finding shall not affect the yalidity of the Agreement as a whole or any section, proyision, or part thereof not found to be inyalid or unconstitutional, except to the extent that the original intent of the Agreement cannot be fulfilled. 14. This document; as well as the unaffected proyisions of any preyious agreement(s), addendum(s), and/or amendment(s); represents the entire Agreement between the CITY and DOT regarding this project. Any subsequent change or modification to the terms of this Agreement will be in the form of a duly executed amendment to this document.r 4 IN WITNESS WHEREOF, each of the parties hereto has executed Cooperative Agreement No, 2007-16-002 as of the date shown opposite its signature below. CITY OF IOWA CITY: By: G2 ( Jjl Title: Mayor -- Date May 14 ,200L' I, Marian K_ KRrr , certify that I am the Clerk of the CITY, and that Ross Wilburn , who signed said Agreement for and on behalf of the CITY was duly authorized to execute the same on the 14thdayof May Signed )J~ k. kU/fA) , 2002-. City Clerk ofIowa City, Iowa. IOWA DEPARTMENT OF TRANSPORTATION: By: 9(1m~ fC ~~ 0Q ;Jim Schnoebelen Assistant District Engineer District 6 Date 5/1'3 ,200l. 5 S2080273N19.dgn 3/112006 '" 52080273N19.dgn 31112006 9:40:06 AM I gl~ I J,,\j'~il . I ~,r", ~ . .'~" . .^'\..;[ \"'.. .~.'" (. >~ !I!( '.~ I ii " \ ~~~! . \ ,rJ~'W, 8 '" n ~ o :3 . ~ ; ~. ~i. If.{ !'-? [[ Ui .... I ~ ; -u. s: . J I! h ~. n i ~ '.: ~ ~ o ~ -. 9::\ " " 5' . r ........-=- -""'., f '" ,~ * -- co z I ::-to . - I I ~;,.. / ,. f- ( .,.i I. I \ <r m 9 m N ~ w '" A l' N <f' U1 ,', N )\' ~ i o o ~ "- ~ o '" N rn ~ o rn ~i?'?/ ;/ ./ ;'7" .~..., ';':,;; \ -.: JJ .' ':. ~<J'. '.'. ,. .~ ~v.": _,-;) . ."p> '.to y ii1'-o --'" . ~ni - aails Uii ! <~. -. ,-,,,'''. ~ ~ III ~ -." '-". :, . Ii i ~I I :' 'atAve sa btAve Ne ~ . 1 , .-~ OJ \ MATcil Ernk.WITH N.20 8OC6.dgn '..- '\ , . . , , ",,~ ! ",.I.e., , "'~ '""" F ...;"' ,cy: 006.dgn 1:12:49 AM 3/812006 ~2080273N22.dgn I 8012.dgn 2/26120062:31:36 PM . --- ;012.dgn 73N31.dgn 31712006 3:48:31 PM - PM 20802 M+'ij1 ,..., L!LJ Prepared by: Dale Helling, Assl. City Manager, 410 E. Washington SI., Iowa IA 52240 (319) (319) RESOLUTION NO. 07-163 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, LOCAL #183, AFL-CIO, TO BE EFFECTIVE JULY 1, 2007, THROUGH JUNE 30, 2010. WHEREAS, the City of Iowa City, Iowa (hereinafter the City), and the Iowa City Library Board of Trustees and the American Federation of State, County and Municipal Employees, Local #183, AFL-CIO, (hereinafter the Union), through their designated bargaining representatives, have negotiated a collective bargaining agreement to be effective July 1, 2007, through June 30, 2010, a copy of which Agreement is attached to this resolution and by this reference made a part hereof, and WHEREAS, the City desires to approve the Agreement, finding that it will promote efficient municipal operations, thereby providing residents of the community with municipal services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The above-referenced Agreement between the City and the Union is hereby approved by the City. 2. The Mayor is hereby authorized and directed to sign, and the City Clerk to attest, the Agreement. Passed and approved this ll.th day of ~cj~ ATTEST: }J~ R. ~A,/ CICLERK It was moved by Correia and seconded by adopted, and upon roll call there were: Bailey the Resolution be AYES: NAYS: ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn x x x x x x x mgr\asstlres\afscme,doc AGREEMENT BETWEEN CITY OF IOWA CITY ~ CITY OF IOWA CITY ~Iowa City ~Public Library IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL #183, AFL-CIO JULY 1, 2007 TO JUNE 30, 2010 mgr\asst\unions\afscmelJoc1 B3ag.doc TABLE OF CONTENTS PREAMBLE. ............. ....... ... .... ..... ..... .......... ..... .... ... ...... ... ... ... ....... .... .......... ..... .............. ..1 ARTICLE 1 -- RECOGNITION ........,................................................................................2 ARTICLE 2 -- MANAGEMENT RIGHTS ..........................................................................2 ARTICLE 3 -- NO STRIKE--NO LOCKOUT .....................................................................3 ARTICLE 4 -- BULLETIN BOARDS .................................................................................3 ARTICLE 5 -- BUSINESS AGENTS......,..........................................................................3 ARTICLE 6 -- DUES CHECK OFF...................................................................................3 ARTICLE 7 -- HOURS OF WORK ..................................................................................4 ARTICLE 8 -- OVERTIME................................................................................................6 ARTICLE 9 -- HOLIDAYS ..............................................................................................10 ARTICLE 10 __ VACATIONS..........................................................................................11 ARTICLE 11 -- SICK LEAVE .........................................................................................12 ARTICLE 12 -- SPECIAL LEAVES ................................................................................14 ARTICLE 13 -- SENIORITY ...........................................................................................17 ARTICLE 14 -- DISCIPLINE ..........................................................................................20 ARTICLE 15 --INSURANCE .........................................................................................21 ARTICLE 16 -- SAFETY ................................................................................................22 ARTICLE 17 -- PERSONNEL TRANSACTIONS ..........................................................23 ARTICLE 18 -- CLOTHING AND EQUIPMENT ............................................................24 ARTICLE 19 -- RECOVERY AND REHABILITATION PROGRAM................................24 ARTICLE 20 -- GRIEVANCE PROCEDURE .................................................................24 ARTICLE 21 -- PAY PLAN.............................................................................................27 ARTICLE 22 -- AUTHORIZED REPRESENTATION, ENTIRE AGREEMENT AND WAIVER ............. ..... ............ ............................ ..... .... ....... ......... ......... .........28 ARTICLE 23 -- GENERAL CONDITIONS......................................................................29 ARTICLE 24 -- DURATION OF AGREEMENT ..............................................................29 ARTICLE 25 -- SAVINGS CLAUSE ...............................................................................29 APPENDICES mgl'\asst\unions\afscmelJoc1 B3ag.doc AGREEMENT WITH THE CITY OF IOWA CITY and THE IOWA CITY LIBRARY BOARD OF TRUSTEES WITH JOHNSON COUNTY AREA PUBLIC EMPLOYEES, AFSCME, LOCAL #183 PREAMBLE This agreement is executed by the CITY OF IOWA CITY, Iowa, and the Iowa City Library Board of Trustees, and the Johnson County Area Public Employees, AFSCME, Local #183. Unless otherwise stated, the word "City" will refer to the City and to the Library Board and the ernployee organization will be called "Union". Throughout this Agreernent members of the bargaining unit are referred to as "employees". It is the purpose of this Agreement to promote and ensure harmonious cooperation and understanding between the City and the Union to ensure collective bargaining under the laws of the State of Iowa, as well as applicable ordinances of the City of Iowa City. It is the purpose of the City and the Union to establish salaries and terms of employment consistent with the availability of public funds and with the goals and purposes of the City Charter. The City and the Union jointly pledge their cooperation to work together in the public interest to provide improvement in the effectiveness and efficiency of the services offered to the citizens of Iowa City. The parties agree to the following specific provisions: mgl'\asst\unionslafscmelJOC1 B3ag.doc 1 ARTICLE 1 RECOGNITION Section 1. The City of Iowa City, Iowa, recognizes the Johnson County Area Public Employees, AFSCME, Local 183, as the sole and exclusive bargaining agent for all City of Iowa City employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employment Relations Board on February 2, 1976. Section 2. The Iowa City Library Board of Trustees recognizes the Johnson County Area Public Employees, AFSCME, Local 183, as the sole and exclusive bargaining agent for all Iowa City Public Library Employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employment Relations Board on February 9,1976. Section 3. Sworn police officers and firefighters as well as all supervisory, confidential and temporary employees and others who are excluded from the laws relating to collective bargaining in Chapter 20 of the current Code of Iowa are excluded from the terms, conditions, or application of this Agreement. Section 4. The City agrees that it will not sponsor or promote, financially or otherwise, any other group or labor organization, for the purpose of undermining the Union; nor will it interfere with, restrain, coerce or discriminate against any of its employees in connection with their membership in the Union. ARTICLE 2 MANAGEMENT RIGHTS Section 1. Except as limited by the express provisions of this Agreement, nothing herein shall be construed to restrict, limit, or impair the rights, powers, and authority of the City under the laws of the State of Iowa and the City's ordinances. These rights, powers, and authority include, but are not limited to the following: a. To direct the work of its employees. b. To develop, implement and enforce work rules, safety standards, performance and productivity standards. c. To hire, promote, transfer, assign, classify, schedule and retain employees within the operation of the City govemment and to develop and maintain qualifications, standards and procedures for employment, promotions, and transfers. d. To discipline, suspend or discharge employees for just cause. e. To maintain the efficiency of the governmental operation and to determine and maintain the nature, scope and definition of City organization. f. To relieve employees from duties because of lack of work, laclk of adequate public financing, or for other legitimate reasons. g. To determine the amounts, methods, and procedures for compensating employees and the definition of, necessity for, allocation of, and nature of overtime and the method of compensating overtime. h. To determine and implement the methods, means, tools, locations, equipment, and assignment of personnel by which its operations are to be conducted including but not limited to the right to contract and subcontract work. i. To take such actions as may be necessary to carry out its mission. j. To initiate, prepare, certify and administer its budget. k. To exercise all powers and duties granted to it by law. mgt\asst\unionS\afscmelJoc183ag.doc 2 ARTICLE 3 NO STRIKE--NO LOCKOUT Section 1. No Strike. No employee covered by this Agreement shall engage in any strike at any City facility or at any location in the City where City services are performed during the life and duration of this Agreement. If any strike shall take place, the Union will immediately notify employees engaging in such activities to cease and desist, and it shall publicly declare that such activity is in violation of this Agreement and is unauthorized. Employees in the bargaining unit, while acting in the course of their employment, shall not refuse to cross any picket line established by any labor organization when called upon to cross such picket line in the line of duty. The City will make reasonable efforts to assure employee safety in crossing picket lines. Any employee engaging in any activity in violation of the Article shall be subject to immediate disciplinary action including discharge by the City. Section 2. No Lockout. The City agrees not to lock out employees during the term of this Agreement. ARTICLE 4 BULLETIN BOARDS Section 1. The City shall assign space as currently provided on bulletin boards for the Union to post notices, a copy of which shall be provided to the Personnel Administrator. Notices shall not contain political material, libelous material, or material which is injurious to the City or to employees. Union notices will be limited to designated spaces. ARTICLE 5 BUSINESS AGENTS Section 1. The Union shall have the right to designate agents, not to exceed two (2) persons at anyone time, who shall have access to City facilities only during regular working hours, for the purpose of investigating matters relating to the administration of this Agreement. Section 2. The Union shall notify the Personnel Administrator after making such designation. Any such investigation will be conducted so as to not interfere with City business and any such agent will comply with City safety, security and other regulations. Notice will be given to the Department Director or designee when a business agent enters City property or facilities. City employees may not spend working time to meet with business agents unless specifically permitted by another provision of this Agreement. ARTICLE 6 DUES CHECK OFF Section 1. The City agrees to deduct Union membership fees and dues once each month from the pay of those employees who individually authorize in writing that such deductions be made. The Union will certify the amount of dues to be deducted and the structure of the dues scheduled in a letter signed by the President and notarized. Authorization for check off must be received by the 15th of the month in order to be withheld from the first checlk of the next month. Section 2. Dues will be deducted from the first pay check of each calendar month and will be remitted, together with an itemized statement, to the Union Treasurer within ten (10) days after the deductions have been made. mgr\asst\unions\afscmelJoc183ag.doc 3 On a monthly basis, and at no cost to the union, the Employer shall provide the Union with a computer disk, which, in a format agreeable to both parties, shows the bargaining unit employee's name, home address, and any other information mutually agreed to. Section 3. The City will not deduct dues beginning the first of the calendar month after which an employee is no longer part of the bargaining unit. An employee may voluntarily cancel or revoke authorization for check off by delivery of written notice to the City. The City will provide a copy of the notice to the Union. Cancellations received by the 15th of the month will become effective on the first of the next month. Section 4. The City will not be liable and will be held blameless for damage arising by virtue of mistakes in connection with funds collected under the provisions of this Article. The City will not be responsible for payment of dues, special assessments or any other deduction upon an individual's default. ARTICLE 7 HOURS OF WORK Section 1. Definitions. Temporarv Employees - All employees regularly assigned less than ten (10) hours per week or who work in a position authorized for less than seven (7) months shall be temporary employees. All employees regularly assigned to ten (10) hours per week or more shall become permanent employees entitled to wages and benefits as provided in this agreement upon the completion of seven (7) continuous months of employment. Permanent Employees - Permanent employees shall be as follows: (A) Those persons who are appointed to authorized budgeted positions and who have completed a probationary period upon initial employment with the City, or (B) Those persons who were temporary employees regularly assigned to ten (10) hours per week or more who have completed seven (7) months of continuous employment. The City shall provide the Union a list of names of all persons employed by the City, regardless of their status as employees, along with hire dates, termination dates (if applicable), and account number except those persons excluded in Article 1, Section 3, of this agreement. Section 2. ReQular Work Week. A Definitions - A day will be defined as the time between 12:01 AM. and midnight, twenty- four (24) hours later. A week will be defined as the time between 12:01 AM. Sunday and midnight Saturday. Holidays and paid leaves shall count as hours worked. B. Permanent Full-Time - Five Dav Operations - The regular work week for permanent full- time employees shall begin on Monday and extend through Friday and shall consist of five (5) consecutive, eight (8) hour days. mgr\asst\unions\afscmelJoc1 B3ag.doc 4 C. Permanent Full-Time - Continuous Shift Operations - (Work is regularly scheduled 24 hours per day, seven days per week.) The regular work week shall consist of five (5) days of eight (8) consecutive hours for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees assigned to continuous shift operations may meet and confer with their division concerning shift scheduling. D. Six and Seven Day Operations - The regular work week for permanent full-time employees shall consist of five (5) eight (8) hour days f9r a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees whose schedules regularly vary from this pattern will be covered by letter at the time the variation is made. (Example- landfill employees.) Section 3. Schedulina. Regular work schedules will be posted on departmental bulletin boards within each division. Any permanent change in the regular work schedules for a division will be posted at least ten (10) days in advance of the change. To the greatest extent possible, temporary adjustments in the work schedule of individuals will be posted at the beginning of the week. As much notice as possible will be given in the case of emergencies, inclement weather, or unexpected absences. The City will notify the Union in advance of permanent changes in the regular work week and will discuss such changes if requested. Section 4. Part-Time Employees. A. Part-time employees are those persons regularly assigned to less than forty (40) hours of work per week. Benefits shall be prorated for permanent part-time employees in accordance with their regularly assigned hours per week. Occasionally the hours actually worked will vary from the assigned number. No minimum amount of work is guaranteed to part-time employees. Any employee whose hours actually exceed his/her assigned hours shall be reassigned hours for the purpose of proration of benefits. An employee may request a redetermination of his/her assigned hours or proration of benefits through the grievance procedure. Nothing in this section shall require a regular part-time employee to regularly work more than his/her assigned hours. B. Temporarv Emplovees. All temporary employees, as defined in Section 1 above, and all other employees of the Employer are not entitled to any benefits or other provisions of this Agreement. C. Current employees will have bidding preference for job vacancies over volunteer helpers and volunteer time will not count toward seniority. Section 5. Rest Periods. Except for the transit drivers the City will provided a fifteen (15) minute rest period at two times during the regular work day. The location and scheduling will be determined by the immediate supervisor. The rest period will be scheduled at regular times within the work day to accommodate staffing needs. Employee preferences will be considered. mgr\assl\unions\afscmelJoc1 B3ag.doc 5 Section 6. Meal Periods. The City will provide an unpaid lunch period of not less than thirty (30) minutes each day to employees in five day operations. Whenever possible, the lunch period will be scheduled at a regular time in the work day. Meal periods will be scheduled to accommodate the staffing needs of the department with consideration of the preference of employees, In lieu of the two fifteen (15) minute paid rest periods, full-time bus drivers will be provided a thirty minute lunch break with pay. Meal breaks will be scheduled near the middle of the shift; I.e., no earlier than 3 hours into the shift and shall not leave more than 5 hours and 15 minutes remaining on the shift. Deviations due to special or changed circumstances shall be mutually agreed upon. Section 7. Clean-up Time. If the nature of work performed requires it, employees will be allowed a minimum of five (5) minutes for personal clean-up at the end of the work day. Section 8. Inclement Weather. Employees are expected to come to work regardless of weather conditions if they can possibly do so. Employees who appear for work at the scheduled time will be compensated. Generally, City operations will not be suspended, but may be rescheduled. If work is to be rescheduled the immediate supervisor will have available information. The employer will take into consideration the employee's comfort and protection in cases of extreme climatic conditions. Employees who are unable to get to work or who leave work early because of weather conditions may do one of the following: a. Arrange to make up the work with the approval of the immediate supervisor. b. Charge the time missed to accrued holiday, vacation, compensatory time, or personal leave. c. Take leave without pay for the time missed. Section 9. Travel Time - Transit. In addition to hours specified on the run sheet, ten minutes will be paid to cover "travel time" to or from the Transit Facility. This only applies to drivers whose relief point is the Transit Interchange. Employees who are not required to return the bus to the Transit Facility and who decline to travel to or from the Facility shall not receive this pay. ARTICLE 8 OVERTIME Section 1. Overtime. Overtime is work performed by a permanent full or part-time employee in excess of eight (8) hours per day or forty (40) hours per week with the following exceptions: A) Employees regularly scheduled to work more than eight (8) hours per day will receive overtime for the time worked in excess of the regularly scheduled hours per day. B) Employees who work more than eight (8) hours on a given day due to flex time mutually agreed upon by the employee and their supervisor will receive overtime for the time worked in excess of their scheduled flex hours on that day. e.g., Employees who work twelve (12) hours per day will receive overtime for time spent in excess of twelve (12) hours per day or forty (40) hours per week. rngr\asst\unions\afscmelJoc183ag.doc 6 Prior authorization from the employee's supervisor is required before overtime work will be credited. Employees may be periodically required to work overtime but may request not to perform work because of physical inability or serious personal need. Such requests to be excused from performing overtime will not be unreasonably denied. For permanent full-time employees, work performed on the sixth (6th) or seventh (7th) day of the work week shall be considered overtime. There will be no pyramiding of overtime: e.g., If an employee is called back to work on Saturday he/she may claim the overtime rate either for the minimal call-in OR the sixth (6th) day premium, not for both sections. Overtime will be compensated at the rate of one and one-half (1-112) times the current base hourly rate of the employees or by compensatory time off at the rate of one and one-half (1- 1/2) hours for each hour of overtime worked. Employee preference will determine whether overtime is paid or time off given unless departmental staffing needs or financial considerations require employees to be paid or given time off. The employees may request reasons for the denial of the time off or pay. Section 2. Overtime Equalization. A. To the greatest extent possible, overtime shall be offered to employees equally over a period of three (3) months, considering the type of work, the qualifications and ability of the individual employee, the employee's desire to perform the overtime service, and the employee's seniority. The following procedure will generally be used: The employee with the necessary qualifications and abilities and the least number of overtime hours in that classification will be first offered such assignment. In the event that overtime hours among employees in that classification are equal, seniority shall prevail. In the event no qualified employee desires such work, the City shall select the qualified employee with the least credited overtime hours for such assignment and if there are two or more employees with the same number of overtime hours, the employee with the least seniority shall be thus assigned. Employees who refuse overtime work on a particular job will be charged the same number of hours as employees who actually do the work. Any employee who may be periodically excused from overtime work for physical disability or serious personal need shall carry an amount of overtime equal to that of the employee with the highest number of hours. When the need arises to work overtime to finish a job, the employees who are performing the work may be offered the overtime first if the work is to be completed. If an affected employee elects not to work overtime, he/she will be expected to continue until a replacement is secured. During emergency situations such as, but not limited to, excessive snow, freezing rain, wind, rain or cold, employees in the affected divisions may be scheduled to work twelve (12) hours or more in any twenty-four (24) hour period. Work in excess of twelve (12) hours will be assigned according to the equalization procedure. The equalization procedure is inapplicable to regularly scheduled overtime in transit. mgr\asst\unionslafscmelJoc1 B3ag.doc 7 B. Distribution of extra hours in the Transit Division. For hours available after the "Extra Board" hours have been assigned, to the greatest extent possible, extra hours shall be offered to employees equally over each run pick period. The employer may first offer the hours by seniority to part-time employees who have worked less than 40 hours that week. After that it will be offered to employees by seniority if scheduling time allows. For equalization purposes, employees who refuse extra hours will be charged the same number of hours as were offered. The City shall maintain and post a list of extra hours worked in the Transit Division. C. The City shall maintain and post (at least monthly) in a public place in the work area, a list of classifications showing overtime hours worked by each employee, and shall keep such list current with accumulated overtime being credited forward. Overtime accumulation shall commence on January 1, April 1, July 1 and October 1 of each year and shall be equalized quarterly. Employees who are new to a division shall be credited with the highest number of hours in their classification. Any deviation from the above process shall be by letter between the City and the Union. Section 3. Overtime Rest Period. If an employee is required to work at least two (2) hours immediately after the employee's normal work day the City will provide for one of the following: a. A rest period of one-half hour immediately following the work day, or b. One additional half-hour of paid compensation at the overtime rate. This section does not apply if the employee is required to work less than two (2) hours following the work day. Section 4. Stand-BY Time. Employees who are on stand-by time are required to be at a place designated by them which has access to a phone and from which they may reach the work area promptly. Employees on stand-by will be compensated as follows: Emplovee Assianed to Stand-by Pav Per Week 1. 2. Is provided with and takes vehicle home Is provided with but declines to take a vehicle home (supervisor may require employee to take vehicle) Cannot be provided with a vehicle due to lack of vehicle availability Is not provided with a vehicle because employee resides outside city limits 7 hours pay 7 hours pay 3. 4. 10 hours pay 1 0 hours pay Employees of the Street/Sanitation Department who are required to be on stand-by for the purpose of emergency snow removal will be compensated at a rate of ten (10) hours at current base pay rate for each week of stand-by time. Stand-by in these circumstances will be assigned in no less than one week increments. Such employees will be fumished a call device, but no vehicle. Section 5. Reportina Pav. If an employee reports for work at his/her regular time and place but is sent home by the supervisor because of an emergency because work cannot be performed, such employee shall be paid a minimum of two (2) hours at his/her regular straight time pay. The City will make every effort to allow the employee to make up the work at straight time at a different time, where the nature of work permits. mgr\assl\unions\afscmelJoc1 B3ag.doc 8 Section 6. Minimum Call-In. An employee who has completed an eight (8) hour work day and who is called in to work in an emergency situation without prior notice will be paid for a minimum of two (2) hours. If the emergency call-in takes more than two (2) hours the employee will be compensated for time spent. Minimum call-in will be paid at the overtime rate. An employee who is called in prior to the regular start of his/her working day will be compensated for a minimum of two (2) hours at the overtime rate. In the event minimum call-in and regular working hours overlap, straight time will be paid for the overlapping hours in addition to the minimum call- in. There shall be no pyramiding or duplicating of overtime pay. That is, if an employee is called to work, he/she cannot collect for another two (2) hours unless it has been two (2) hours since the last call. Any City employee required to appear as a witness in Court for work-related matters or at a municipal infraction hearing for work-related matters outside their work schedule will be paid for such appearance pursuant to minimum call-in provisions above. The employer will not alter work schedules solely to avoid this payment. Section 7. Professional EmDlovees. No overtime will be paid or credit given for overtime work of professional employees. Generally, assignments will be based on an assumed forty (40) hour week for full-time professionals and on the assigned number of hours of part-time professionals. Professional employees will enter all assigned hours worked in excess of their normal schedules on their time sheets. A professional employee may meet with his/her department head at a mutually convenient time and place to review the hours worked in an attempt to facilitate the provisions of this section consistent with department practices. However, this clause shall not be construed as a guarantee of compensatory time or overtime pay. Section 8. Librarv Overtime. Permanent employees required to work on Sundays at the Library will received six (6) hours credit for each four (4) hour shift worked. Section 9. Calculation of Overtime. Overtime will be recorded on the basis of an initial six (6) minute segment, and an employee must work the entire segment to be credited with one-tenth (1/10) hour for overtime. After the first six (6) minutes, overtime will be recorded and credited on a minute-for-minute basis. Section 10. Pavment of Overtime. Payment of authorized overtime will be on succeeding pay checks. Section 11. Accumulated Overtime. Accumulated overtime to be carried over from one fiscal year to another shall not exceed forty (40) hours and any overtime in excess of forty (40) hours accumulated at the end of the fiscal year shall be administered in accordance with Section 1 of this article. Section 12. Shift Differential. Employees who work a scheduled shift which begins at or after 1 :30 p.m., but before 10:00 p.m. shall receive an additional twenty-five ($.25) per hour. Employees who work a scheduled shift which begins at or after 10:00 p.m. but before 1:00 a.m. shall receive an additional forty cents ($.40) per hour. mgr\asst\unlons\afscme\loc1 B3ag.doc 9 ARTICLE 9 HOLIDAYS Section 1. The following days shall be paid holidays for permanent employees: New Year's Day (January 1); Martin Luther King, Jr. Day (third Monday in January); Washington's Birthday (third Monday in February); Memorial Day (last Monday in May); Independence Day (July 4); Labor Day (first Monday in September); Veteran's Day (November 11); Thanksgiving Day (fourth Thursday in November); the Friday after Thanksgiving; Christmas Day (December 25); and one personal leave day. Provided, however, that at the time employment begins or terminates, personal leave shall be pro-rated on the basis of two (2) hours personal leave credit for each quarter of the fiscal year, or portion thereof, during which the employee is in pay status. In order to receive holiday credit, an employee must be in pay status the day before and the day after a holiday. Section 2. In addition, there shall be granted to permanent employees who do not work a continuous shift, the day before or after Christmas, or the day before or after New Year's Day as an additional holiday. The City Manager (or the Library Director for library employees) may direct that employees observe a particular day for this holiday but if the Manager fails to make such designation by December 15 of the calendar year in question, employees may select a particular day subject to the approval of the supervisor. If the City Manager or Library Director does not designate a day, employees may choose a day between December 17 and January 6. Section 3. Permanent employees on a continuous shift shall receive eighty-eight (88) hours of holiday credit and eight (8) hours of personal leave credit on July 1 annually. Any continuous shift employee who begins work after July 1 of any calendar year will receive credit for the remaining holiday dates in the year and for personal leave as provided in Section 1 of this Article. If an employee separates after July 1 of any year, those holidays and personal leave hours which have been credited but which have not as yet occurred or been earned will be deducted for the purpose of considering separation pay. e.g., Employee A receives credit for eighty-eight (88) hours of holiday time on July 1. The employee terminates on November 1 and has not used anv holiday hours. He would be paid sixteen (16) hours of holiday pay (Independence Day and Labor Day). e.g., Employee B receives eighty-eight (88) hours of holiday credit on July 1. Employee B terminates November 1 and has used forty (40) holiday hours. Only two (2) holidays (Independence Day and Labor Day) have occurred prior to termination, therefore twenty- four (24) hours (40 used less 16 occurring) would be deducted from vacation pay or from the last week's wages. For the purpose of this Article, a holiday for continuous shift employees (except Police Department employees) begins at 12:01 A.M. on the day of the holiday and continues for a period of twenty-four (24) hours thereafter. In the Police Department a holiday begins at 11 :00 P.M. on the day preceding the holiday and continues for twenty-four (24) hours thereafter. When a holiday occurs on Sunday, the following Monday will be observed. When a holiday falls on a Saturday, the preceding Friday will be observed. Section 4. Part-time employees will receive holiday pay and personal leave on a pro-rata basis. Section 5. Eligible employees who are called in to work on a holiday on which City operations are not open to the public will be paid at a rate of one and one-half (1 Y>) times for the hours actually worked and shall also receive regular holiday pay. mgr\assl\unions\afscmelJoc1 B3ag.doc 10 Section 6. Permanent employees who are assigned to work on holidays when City operations to which they are assigned are operating or open to the public will receive holiday credit equal to one and one-half (1)12) times the hours actually worked. This credit may be used after the holiday occurs but must be taken before the next succeeding July 1. Generally, this section applies to library, transit, parks, recreation, and parking enforcement employees. Refuse employees will use this system when two holidays occur in the same week. Employees may request pay in lieu of holiday credit. The employer's decision to grant or deny the pay shall not be arbitrary or capricious. Section 7. Holidays or personalleaye days shall not be carried over from one fiscal year to the next Section 8. Definition. "Continuous shift employees" as used in this article indicates those employees who work in twenty-four (24) hour per day operations and who are subject to assignment on shifts beginning between 3:00 P.M. and 7:59 A.M. ARTICLE 10 VACATIONS Section 1. Accumulation. Vacations shall be earned by permanent employees by month according to the following schedule: Lenqth of Service Days Per Pay Month 0-5 years 5 years 1 day - 10 years 10 years 1 day - 15 years 15 years 1 day - 20 years more than 20 years 1 1 1/4 1 1/2 13/4 2 Professional librarians shall accumulate vacation at a rate of 22 days per year regardless of length of service. The maximum number of hours eligible for carry over after July 1 of any year or for payment upon termination shall be one hundred ninety-two (192) hours (24 days). Section 2. Use of Vacation. An employee becomes eligible to take vacation after he/she has been on the payroll as a permanent employee for a period of six (6) continuous months. Scheduling will be arranged with the supervisor to accommodate staffing needs and employee preferences. Except in the event of serious personal need by a less senior person, seniority will prevail. . Section 3. Payment of Accumulation. Upon discharge, resignation or retirement after six (6) months of continuous service, a permanent employee is eligible for payment of not more than 192 hours (24 days) of accumulated vacation leave at the current base rate of pay. mgr\asst\unions\afscme\loc1 B3ag.doc 11 ARTICLE 11 SICK LEAVE Section 1. Accumulation. Employees shall be granted one day of sick leave credit per month and shall have the right to accumulate unused sick leave up to a maximum of 1440 hours (180 days). Sick leave shall not be accumulated while an employee takes a leave of absence without pay, but any employee granted a paid leave shall continue to earn sick leave. Accumulation of sick leave shall commence on the date of first permanent employment. Additional sick leave will accrue while an employee is receiving worker's compensation and supplementing those payments with accumulated paid leave(s). Upon resignation or retirement, the City shall pay for one-half of the accumulated sick leave at the time of resignation/retirement on the basis of the employee's then current hourly base salary, provided that the dollar amount of the payment may be up to but shall not exceed the amount that an employee would have been due if he/she had terminated on June 28, 1985. Employees hired on or after June 29, 1985, are not eligible for payment under the provisions of this paragraph. An employee must have been employed by the City for at least one year in order to be eligible for payment of accumulated sick leave upon termination. Incentive: Employees who utilize no sick leave in any thirteen consecutive pay periods and who have at least 600 hours of siclk leave accumulated at the end of the six months may, at the option of the employee, convert four hours of sick leave to four hours of incentive leave. Following any twenty-six consecutive pay periods with no use of sick leave, employees who have at least 1200 hours of sick leave accumulated may, at their option, convert an additional four hours of sick leave to incentive leave for a total of up to but no more than twelve hours in any 26 consecutive pay periods. The maximum number of hours eligible for carry over from one fiscal year to the next shall be eight (8) hours. Section 2. Use of Sick Leave. a. A day of accumulated sick leave shall be used for each day an employee is sick and off work during a work week. A doctor's statement regarding nature of illness and recovery therefrom may be required if abuse is suspected. Requirement of such doctor's statement will not be used merely for the purpose of harassment of any employee. Sick leave may be used on an hour-to-hour basis for doctor's appointments or other health maintenance needs. b. In addition to sickness of an employee, sick leave may be used for: (1) On-the-job injury. (2) Serious illness or hospital confinement of a spouse, domestic partner as recognized by City policy, or child, or critical illness of the employee's mother, father, mother-in-law, father-in-law, including mother or father of a domestic partner, brother, sister, or grandparents, as well as any other relatives or member of the immediate household of the employee up to a maximum of forty-eight (48) hours per occurrence provided that the employee's presence and efforts are needed. c. The City may discipline employees for abuse of sick leave. mgl'\asst\unions\afscmelJoc1 B3ag.doc 12 Section 3. Notification. An employee shall notify his/her supervisor as soon as reasonably possible of any sickness or illness which will cause him/her to miss work. Certain employees may be required to provide such notification prior to the beginning of their work day. In those cases where the Department or Division requires such prior notification, the City will be responsible for establishing a method whereby those employees can provide such notification. Unless such notification is given, the absence will not be charged to sick leave, but will be charged to other accumulated leave, or if no such accruals exist, to leave of absence without pay. Unusual circumstances will be evaluated and may result in charging the absence to sick leave. An employee who becomes sick at work will notify his/her supervisor before leaving the area. Section 4. Sick Leave Bank. a. Permanent employees in the bargaining unit may draw from a Sick Leave Bank if they have exhausted their own sick leave accumulation and are seriously ill. Hours of sick leave shall be contributed to the bank by bargaining unit members who have reached the maximum accumulation of sick leave (1440 hours or 180 days) at the rate of one day per month. b. Employees who use Sick Bank days will repay the bank at the regular sick leave accrual schedule after returning to work. Employees who do not return to work or who fail to accumulate a sufficient amount of sick leave will pay back the Bank from other accrued leave or in cash. c. A joint City-Union committee will administer the use of Sick Bank days by employees. The committee will be made up of one Union representative, one City representative and one person chosen by the two representatives. The Bank Administration Committee will determine when sick leave may be used, application procedures, the length of time which any employee may borrow, the length of the waiting period after exhaustion of siclk leave before employees may borrow time, amount of time before which days must be paid back, and other criteria for using Bank days. The Committee is charged with maintaining the integrity of the Bank for serious or catastrophic illness of individuals in the bargaining unit and will develop policies to protect against abuse by individuals. d. The City will contribute thirty (30) days of sick leave to the Bank October 1,1976. No individual may use more than ten (10) days during the term of this Agreement. Section 5. Employees using sick leave who are medically able to perform some of the regular duties of their position while at home (or alternative work site) may, at the request of the employee or the supervisor, and with the permission of the supervisor, be assigned work to be performed at home. For work performed at home, regular pay rather than use of sick leave accrual will be utilized, and the ratio of sick leave to straight pay will be determined on a case-by-case basis by the supervisor. This policy is designed to permit credit for work performed at home by employees using sick leave, when performance of work at home is advantageous to the City; however, no employee will be required to perform work while on siclk leave nor will any employee be guaranteed the right to do so. mgl'\asst\unions\afscmelJoc163ag.doc 13 Section 6. While an employee is receiving sick leave pay from the City, self-employment for payor work for another employer for pay is expressly forbidden. A waiver of this provision may be given if the employee presents evidence from his/her physician to the City that the employee's medical disability would preclude fulfillment of the employee's duties with the .city, but that the nature of the disability would permit work at alternative outside employment. Failure to comply with this policy will result in progressive disciplinary action. ARTICLE 12 SPECIAL LEAVES Section 1. On-the-Job Iniurv. Upon application the City may grant a leave of absence with pay in the event of an injury or illness of an employee while at work provided the following conditions exist: a. The injury or illness arises out of the course of City employment, and b. The City's medical advisor determines that time off from work is required. If the above provisions are applicable, leave with pay will be granted during the remaining time on the work day when the injury occurs and for a period of two (2) additional working days if authorized by the medical advisor. If the injured or disabled employee requires more than two (2) working days in which to recuperate and return to work, any additional absence may be charged to siclk leave or, if sick leave is exhausted, to leave of absence without pay. Employees may use accumulated sick leave or other accumulated leaves to supplement worker's compensation benefits. Section 2. Funerals. An employee will be granted up to three (3) work days per incident with no loss of compensation or accruals if required to attend the funeral of hislher spouse, domestic partner as recognized by City policy, child, grandchild, stepchild, foster child, mother, father, stepparent, sister, brother, step-sister or step-brother. An employee will be granted one (1) day per occurrence with no loss of compensation nor loss of accrual from siclk, annual, or compensation time to attend the funeral of his/her mother-in- law, father-in-law, grandparent, aunt or uncle, brother-in-law, sister-in-law, or permanent member of the immediate household. In such cases, he/she shall be granted up to two (2) additional days for travel, if necessary. In-law relationships referred to herein shall include such relationships through a domestic partner as recognized by City policy. If additional time is needed, an employee shall be permitted to use up to three (3) work days of accumulated sick leave with the approval of his/her supervisor. Section 3. Leave of Absence Without Pay. A leave of absence without pay is a predetermined amount of time off work, which has been recommended by the Department Director and approved by the City Manager or for library employees, by the Library Director, except in cases of medically necessary disability leaves which shall be automatic provided the employee has exhausted all other accrued leave (paid and unpaid) and submits to a physical exam by a city-paid and appointed doctor (if required by the employer). Generally, such leave shall not exceed twelve (12) months. Upon termination of any such leave of absence, the employee shall return to work in the same range and step as when he/she left and will receive compensation on the same basis as if he/she had continued to work at his/her regular position without leave, provided that during that period if the nature of operations has changed so that similar work does not exist or that an opening for the employee no longer exists, the employee shall be eligible to bid on vacancies in related areas or vacancies for which the employee is otherwise qualified for a period of twelve (12) months following termination of the leave. The employee is responsible for applying for and keeping aware of any openings. mgr\asst\unions\afscme\loc1 B3ag.doc 14 In the event an employee fails to return to work at the end of any such leave or extension, he/she shall be deemed to have voluntarily resigned or, if applicable, voluntarily retired on the last day of work prior to such leave. During a leave of absence without pay, the employee: a. Cannot pay retirement contributions if the leave exceeds one month in duration. b. Shall not receive any other accruals or job benefits during the period of absence. c. Shall not acquire additional seniority during said leave except in the case of temporary medical disability or as otherwise specified by this Agreement. d. Shall not earn sick, vacation, or other leave. e. Must use all accumulated vacation to which he/she is entitled prior to the time that the leave without pay commences. f. Must pay prorated health, dental, life and disability insurance premiums falling due during any month the employee is not on the payroll, if coverage is desired and is available subject to insurance carrier approval, as follows: 1. For any calendar month during which the employee is on unpaid leave not exceeding ten working days and insurance coverage is desired, the City will pay the cost of the insurance premiums. 2. For any calendar month during which the employee is on unpaid leave in excess of ten working days and insurance coverage is desired, the . employee must pay 1/12 of the insurance premium for each working day beyond ten working days that the employee is on unpaid leave of absence. The remainder of the premium will be paid for by the City. 3. The employee may choose which insurance coverages, if any, are to be retained during the unpaid leave of absence. 4. Payment for insurance coverages desired by the employee may be deducted from current or future pay due to the employee or at the employee's option may be billed on a monthly basis. Failure to return from an unpaid leave where insurance coverage was desired will result in the City billing the individual for costs which would otherwise have been deducted from the employee's pay. The Department Director may waive the above conditions (a. through e.) for leaves of absence not exceeding ten (10) working days. Section 4. JUry Dutv. Any employee summoned for jury duty during the employee's regular work hours shall receive regular straight time pay during any period of jury service. The City shall receive the pay earned from such jury service. Compensation for travel expenses may be retained by the employee. An employee who is summoned for jury duty but is not selected to serve on the jury and is discharged with an hour or more remaining in the work-day shall return to work. Section 5. Witness Fees. An employee shall be granted leave with pay when required to be absent from work for the purpose of testifying in court in response to legal summons when the employee is neither plaintiff nor defendant in the action and when such court appearance arises from the performance of his/her duties, obligations, or activities as a City employee, and the City shall receive the witness fees up to the amount of compensation paid to the employee by the City for days testified. mgl'\assl\unions\afsanelJoc183ag.doc 15 Section 6. Military Leave. Employees called by any branch of the Armed Forces of the United States shall, when ordered to active service, be entitled to a leave of absence for such period of time that the member serves in such capacity and until discharged therefrom. The City shall comply with applicable law in regard to military leave. Employees subject to the foregoing shall, upon reinstatement to City employment, retain their original employment date for the purpose of determining seniority and eligibility for salary advancement just as though such time spent in service of the United States has been spent in regular employment with the City. Section 7. Votina Time. An employee shall be permitted to vote at a polling place in the City of Iowa City or the City of Coralville during the work day in any national, state, or local election if it is not reasonably possible for him/her to vote during off hours. Section 8. Preanancy Leave. A pregnant permanent employee shall be entitled to a leave of absence without pay if she is disabled as a result of pregnancy or related cause at the exhaustion of other accumulated leaves. All employees requiring such leave shall notify the Department Director prior to the anticipated date of birth and should be able to substantiate their condition by a doctor's statement. Employees may work during pregnancy if health permits. Those granted leaves under this section shall present doctor's statements as to pregnancy disability and recovery therefrom. Within seven (7) days following birth, miscarriage, or abortion the employee shall advise the City of the date by which she will return to work. Unless the employee retums to work by such date, or any other date by reason of extension granted by the City, the employee will be considered to have voluntarily resigned or retired. An employee who takes leave pursuant to this section shall return to work as soon as she is medically able, retaining all rights granted by the federal Family Medical Leave Act or other applicable law. Section 9. Union Business Leave. a. Any employee elected to office in the International American Federation of State, County and Municipal Employees shall be granted a leave of absence without pay for a period not to exceed two years. Such leaves shall be granted to not more than one City employee in Local 183 at anyone time. An employee desiring such leave shall give thirty (30) days notice to the City. Consistent with Section 3 of this Article, such employees shall not have a job guarantee on return. b. Leave of absence without pay to attend and serve as a delegate to conventions and training conferences relating to the Union shall be granted to not more than five (5) City employees in Local 183 in anyone calendar year. Not more than five (5) days may be taken by any three (3) employees and not more than ten (10) days may be taken by any two (2) employees under this section. Employees seeking such leave shall present certification in writing of their selection by the Union to act as a representative to a specified conference at least ten (10) working days prior to the time they wish to be absent. c. No more than one employee who is elected or appointed to offices in the Union that is not part-time staff will be granted sufficient unpaid time off to carry on the duties of the office provided he/she gives reasonable advance notice and receives approval for such leave from the department head. Approval may be denied by the department head where the employee's absence could adversely affect or interfere with the operation of the department. mgr\asst\unions\afscmelJoc1 B3ag.doc 16 d. Employees on Union leaves shall only be entitled to accrual of seniority for time spent on such leaves, except for subsection c above, where employee will continue to accrue benefits duril1g a period not to exceed ten (10) work days per year. e. Employees appointed to the position of Staff Representative for AFSCMEllowa Counci/61 shalJ be entitled to an unpaid leave of absence not to exceed one year. The City may deny such leave if it would create a hardship. Retum from leave is govemed by Section 3 of this Article. Not more than one employee shall be granted such leave at anyone time. The employee must make application for such leave at least ten (10) working days in advance of the commencement of this leave. The provisions of Subsection d. above shall apply. f. The City agrees to place Union supplied Union information in its new employee packets. This information shall not include political material, libelous material, or material which is injurious to the City or to employees. Section 10. Professional Leave. The City and the Union agree that professional development is of benefit to employees designated as "professionals" and the employer. In recognition of this Agreement, the following guidelines will be considered when granting or denying requests for professional leaves: a. The potential benefit to the employee. b. The potential benefit to the employer. c. The work-relatedness of training program, conference, workshop, class, or convention that is attended. d. Who in the affected class of employees went most recently. e. Seniority. It is understood by the parties that the above provisions in no way constitute a guarantee of training to anyone. ARTICLE 13 SENIORITY Section 1. Seniority shall mean length of continuous service with the City. It shall begin on the date of employment and become applicable immediately following completion of a probationary period of not more than six (6) months in a permanent position, unless extended in writing due to unusual circumstances. Continuous service in a temporary position shall be added to the employee's seniority for use only in Section 3, Use of Seniority, below. An employee will lose seniority rights upon resignation, discharge for just cause, retirement, death, or layoff for more than two (2) years. Seniority shall accrue during all paid leaves and during periods which a member is assigned a classification outside of the bargaining unit. If an employee is on leave of absence without pay as a result of temporary disability as substantiated by a doctor's certificate or for on- the-job injury, seniority will accrue indefinitely. An employee will accrue seniority while on leave without payor layoff for one (1) year or for a period equal to the length of time worked if less than one year. In the event that two (2) or more employees have an identical seniority date, the order of their seniority shall be determined by the alphabetical order of last names. The City will maintain a seniority list showing the length of continuous service and will make a copy of the list available to the Union each six (6) months. mgr\assl\unionslafscme\Joc1 B3ag.doc 17 Section 2. Probation. The initial probation period for permanent appointments will be six (6) continuous months. The probationary period may be extended in writing because of unusual circumstances. Probationary employees are entitled to all benefits of this contract with two exceptions: 1. They may not grieve any disciplinary actions taken against them. 2. They may not bid on other jobs (except for promotions). If an employee has worked as a temporary City employee prior to appointment to a similar permanent position, the temporary time worked may be credited toward completion of probation if it is applicable experience. For such employees, the probationary period will be shortened to reflect credit for temporary time worked. The length of probation will be specified in writing in the permanent appointment papers. Section 3. Use of Seniority. An employee who has successfully compieted an initial City probation period of six months may exercise seniority as follows: a. Transfer Procedures. Except in the case of emergency circumstances, a notice which describes the position for permanent job openings will be posted on administrative and departmental bulletin boards for not less than five (5) working days. During this period, employees who wish to apply for the position may do so. The City will provide a written form for application which must be received in the Personnel Office by 5:00 P.M. on the day stated on the notice as the closing date, If current or laid off employees are qualified for the position he/she may compete with other employee applicants for the position. Step I. If qualifications including skills, abilities, and experience of the applicants are relatively equal, the employee with the greatest seniority will be offered the job first, except as provided in Section 3, subsection b.2.(a) of this Article. Step II. If the qualifications of current employees are marginal but equal to outside applicants they will be offered the position if it is to be filled, subject to the further provisions of Section 3, subsection b.2.(b) of this Article. If an employee feels that seniority has been ignored by the City, he/she may request the reason for his/her rejection for the position in writing, and the written reasons will be given. b. Reduction in Force. Reductions in force will be by departmental division according to seniority in the jobs affected with the person having the least seniority within classification to be laid off first. The City will give fifteen (15) days notice to employees who are to be laid off except in an emergency. Temporary, casual and seasonal employees within classification (e.g. those job titles listed in Appendix A) will be laid off prior to permanent employees. The City will consult with the Union as far in advance as possible prior to a contemplated layoff in order to provide the most equitable treatment to employees who are to be laid off. 1. The City will attempt to accomplish reduction in force by attrition. mgl'\asst\uniOlls'afscme\loc1B3ag.doc 18 2. An employee whose job is to be eliminated may be transferred to vacancies within the department. Employees notified of lay-off or who are subject to recall from lay-off under Section 3, Subsection c. of this Article shall be given the opportunity to bid for new or vacant non-promotional positions to be filled by the City as follows: (a) When competing with other bargaining unit employees, a laid-off employee will be offered the job first where qualifications, including skills, abilities and experience of the applicants are relatively equal without regard to seniority. (b) When competing with applicants who are not employees of the City, laid-off employees shall be offered the job first where the City deter- mines the laid-off employee has the abilities to adequately perform the job under normal supervision. 3. If no vacancies exist a more senior employee being laid off shall bump the employee with the least seniority in their classification within their department; but, if no such person or position exists, the laid-off employee may bump the least senior employee in a position within their classification in the bargaining unit. If no such person or position exists within the bargaining unit, a laid-off employee may bump the least senior employee in a job outside their classification within their department and, if no such person or job exists, then the bargaining unit. Provided, however, an employee shall not bump into a job without seniority, proper credentials (including prior recorded experience in the job with the City; except where a laid-off employee was placed in the job out of promotional sequence in the clerical, maintenance worker, plant operator, mechanic, librarian, dispatcher, planner/program analyst and construction inspector series), and the ability to perform the duties of the job under normal supervision. A person shall first bump into the highest classification which also meets the preceding conditions. Bumping shall not result in any promotion. In no event shall a full- time employee be forced to bump the least senior employee when it would result in decreased hours of work or shall part-time employees bump into full-time positions unless their total seniority is greater based on a comparison of computation of time actually worked. c. Recall from Lavoff. The names of permanent employees laid off shall be placed on a re-employment list for the jobs affected in the layoff. Such persons shall be eligible for re-employment in reverse order of layoff in the job from which they were removed for a period of two (2) years, provided that they are still qualified and able to perform the job. Employees may apply for vacancies in the City in titles other than those affected by the layoff during the period that they are on the recall list while maintaining their option to return to the job from which they were laid off. When an employee is notified by certified mail to last known address to return to work, he/she must make arrangements to retum to work with the immediate supervisor within seven (7) days or be removed from the recall list. An employee on the recall list will accrue seniority pursuant to Section 1 of this article and will be entitled to exercise seniority accrued prior to layoff after their return to work. mgr\asst\unionslafscmelJoc183ag.doc 19 d. Preferred Shift.' Employees may use seniority to bid on a preferred shift or transit run provided a vacancy exists. Employees currently within the classification in . which the vacancy has occurred will first be given the option to bid prior to the vacant hours being posted for other City employees. The use of seniority in library scheduling, if any, will be the subject of a separate letter to be negotiated at a later date. Section 4. Trial Period. A. Emplovee Option. A transferred employee shall be granted up to ten (10) days to determine if he/she wants to continue in the position to which he/she voluntarily transferred. If during the option period the employee desires to do so, he/she may return to the previous position. B. City Option. The length of the trial period for a person who is transferring to another position within the City will be adapted to the type of job, length of City employment and similarity to previous jobs, but will not be longer than forty (40) working days except by agreement between the City and the Union. A transferred employee agrees not to initiate another transfer for six (6) months. This limitation on voluntary transfers does not apply to promotions. If the employee's performance is unsatisfactory at the end of the trial period, they may return to their previous position or a similar vacancy. Section 5. Compensation after Transfer. When an employee transfers to another position within the same or a lower range he/she shall move to a step and rate of pay within the range of the position transferred to with pay to be determined on the basis of relative skills, abilities, experience and seniority. When an employee transfers to a higher range his/her pay shall fall within that range and in no event will be less than the equivalent of a one step increase based on their pay prior to the transfer. Section 6. Transit Seniority. In the event two or more transit drivers have identical seniority dates, the order of seniority for selecting transit runs shall be determined by lot. ARTICLE 14 DISCIPLINE Section 1. Purpose. All parties to this Agreement recognize that a certain amount of discipline is necessary for efficient operation of the City and the City has rights and responsibilities under law in providing services in an efficient manner. These certain penalties for infractions are agreed upon by the parties as a mode of operating and are not intended to limit the management rights of the City as explained in Chapter 20 of the current Code of Iowa. Disciplinary actions against employees will be taken for just cause. Appeal of disciplinary actions shall be by permanent employees and shall be through the grievance procedure set forth in this Agreement. Section 2. The goals of progressive discipline are to correct .behavior and produce efficient City operations rather than merely to punish wrongdoers. Disciplinary actions or measures shall ordinarily be invoked in the order listed: a. Oral reprimand or warning. b. Written reprimand or warning. c. Suspension with loss of pay. d. Discharge. mgr\asst\unionslafscmelJoc1 B3ag.doc 20 Section 3. Serious violations may be dealt with by any of the above disciplinary measures on the first offense. Permanent employees shall have the right to take up a suspension or discharge at Step 2 of the grievance procedure. Section 4. An employee may request the presence of a steward at the time of discipline. The steward may request a copy of the oral or written waming at that time. A copy of suspension or discharge will be forwarded to the chief steward. ARTICLE 15 INSURANCE Section 1. Medical Insurance. The City will provide the health insurance policy known as the Blue Cross/Blue Shield "Iowa 500," Alliance, two-day deductible plan for employees and eligible dependents. Employees who elect to obtain family coverage will pay a portion of the monthly premium (prorated for part-time employees) toward the cost of such coverage, as follows: fifty dollars ($50.00) per month effective July 1, 2007; fifty-five ($55.00) per month effective July 1, 2008; and sixty dollars ($60.00) per month effective July 1, 2009. A pro rata share of the cost of the premium will be paid for part-time employees. A description of the provisions of the negotiated "Iowa 500:' Alliance, plan are set forth in Appendix "B". Benefit coverages are based on usual, customary and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. The parties agree to actively pursue incentives and/or other alternatives to the existing health care plan and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. The City may meet with representatives of the Union for the purpose of negotiating an alternative to the "Iowa 500," Alliance. Five Union representatives shall attend such meetings without loss of pay. Should the parties fail to agree, they will proceed to arbitration pursuant to Article 20. The issue to be decided by the arbitrator is the appropriateness of such an alternative, and whether or not it is reasonably equivalent to the "Iowa 500:' Alliance. If the arbitrator determines that the alternative is not appropriate or reasonably equivalent, the "Iowa 500:' Alliance plan shall remain in effect. Section 2. Life Insurance. The City will provide a term life insurance policy for employees the face value of which is an amount equal to the next even thousand dollars greater than annual salary. e.g., If an employee's annual salary is $8,834, the face value of the life insurance policy is $9,000. In the policy currently provided coverage does not become effective until ninety (90) days after employment. Section 3. Dental Insurance. The City will provide dental insurance for employees. Family dental insurance will be made available to the employee at the employee's expense. A description of the provisions of the negotiated Delta Dental plan are set forth in Appendix "B". Benefit coverages are based on usual, customary, and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. Section 4. Pavroll Deductions. When the employer develops the computer capability to accommodate payroll deductions for a Union insurance plan or group benefit plan it shall provide for deduction of up to one such item. mgr\asst\unlons\afscmelJoc1 B3ag.doc 21 The Employer agrees to deduct from the wages of any employee who is a member of the Union a PEOPLE deduction as provided for in a written authorization, provided there is field capability and required deductions are not negatively affected. Such authorization must be executed by the employee and may be revoked by the employee at any time by giving written notice to both the Employer and the Union. The Employer agrees to remit any deductions made pursuant to this provision promptly to the Union together with an itemized statement showing the name of the employee from whose pay such deductions have been made and the amount deducted during the period covered by the remittance. Section 5. Carrier ChanQe. The parties agree that the employer may change insurance carriers provided the Union is given 60 days written notice of the change and the specifications and administration of the insurance plan(s) are not diminished. Regarding life and long-term disability insurance, the specifications provided in Sections 2 and 6 of this Article define those below which benefits shall not be diminished under this Section. Section 6. Lone Term Disability Insurance. The City will provide long-term disability insurance for permanent full-time bargaining unit employees and for pemnanent part-time bargaining unit employees who work or are on paid leave time an average of 30 or more hours per week, with sixty percent (60%) coverage of salary to a maximum of three thousand dollars ($3,000) per month. This benefit, as applied, shall be subject to other applicable offsets such as worker's compensation, social security, sick leave, etc. Such disability insurance shall begin paying benefits after one hundred twenty (120) calendar days of continuous covered total disability. Regardless of other situations which are covered or not covered by the terms of the policy, long-term disability benefits shall not pay for situations arising from employment by any employer other than the City of Iowa City. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedures of this agreement. The City will absorb the cost of long-term disability insurance during the term of this contract provided that premiums do not increase in an amount greater than ten percent (10%). If said premiums do increase by more than ten percent (10%), the increase shall be subject to mutual agreement by the parties. All other increases in premium costs shall be subject to normal contract negotiations. All increases shall be included in computing the financial terms of any negotiated contract settlement. For the 2004-2007 collective bargaining agreement, the 10% increase language will only apply to the second and third years. The parties agree to meet and confer regarding any proposed job retraining for a disabled City employee, in order to discuss the terms and conditions of such retraining and reassignment. ARTICLE 16 SAFETY Section 1. Policy. The City and the Union recognize the importance of the personal safety of individual employees on the job and recognize that in the routine course of work employees are subject to risks. Section 2. Standards. Employees shall not be required to work in areas or to operate equipment which is a hazard to themselves or the public. Periodic training in safety matters will be provided to employees who engage in hazardous work. Employees will have access to protective gear required by law. Employees will handle property and equipment of the City with due care appropriate to the nature of the work and equipment employed. Section 3. Notice of Defect. Employees who operate equipment shall, during or immediately following the work day, report any defect noticed by him/her in said equipment to the immediate supervisor. mgr\asst\unions\afscme\loc183ag.doc 22 Section 4. Special Grievance Procedure. If an employee is requested to work in a location or with equipment which presents an imminent personal hazard to him/herself or others the employee will report immediately to the Division Superintendent or designee who will determine the minimal standards under which employees must work. If the employee is then directed to work in a location or with equipment which is an imminent personal hazard to him/herself, he/she shall file a Step 2 grievance with the Department Director. Other disputes over safety hazards will be processed through the regular grievance procedure in Article 20 Section 4. Use of this procedure to create unnecessary delays will result in disciplinary action. Section 5. Safety Committee. The Union shall select two (2) city employees as representatives to each departmenVdivision safety committee. Section 6. The employer will provide required protective clothing or protective devices, including up to $125.00 annually for the purchase of safety shoes. Employees required to wear shoes with puncture resistant soles will receive such reimbursement up to $175 annually. The employer shall pay the reasonable full cost of medically prescribed safety shoes. All safety shoe purchases must receive prior approval from the employee's immediate supervisor. Denial of safety shoe purchase is subject to the grievance procedure commencing at Step 2. Section 7. The employer will provide up to $100.00 during each fiscal year for the purchase of prescription safety glasses, as needed, for those employees who are required to regularly wear safety glasses. The employer may specify the source and type of safety glasses for which reimbursement will be made. Replacement of safety glasses shall be subject to approval by the supervisor. ARTICLE 17 PERSONNEL TRANSACTIONS Section 1. Employees shall receive a copy of payroll transactions, performance evaluations, and other documents which will be used for purposes of promotion, evaluation or discipline. The employee's copy will be forwarded at the time it is placed in the file. Section 2. Under the supervision of an employee of the Human Relations Office and during normal business hours, employees shall have access to their personnel files including the right to copy the contents of the file at their own expense. An employee shall have the right to attach a written response to any document in his/her personnel file. Section 3. Upon request, written warnings for minor infractions which are over twelve (12) months old will be removed from an employee's file, provided the problem has been corrected or there has been substantial improvement toward correction. Section 4. Oral warnings shall not be part of an employee's personnel record except as a notation of when such warning was given. Upon request, such notation shall be removed from the personnel file following eight months of service without any discipline. mgr\asst\unions\afscmelJoc1 B3ag.doc 23 ARTICLE 18 CLOTHING AND EQUIPMENT Section 1. Employees who are required to wear special uniforms will be provided with such uniforms. Uniform shirts shall be ANSI approved when obtained, subject to availability from local (within a 65 mile radius of Iowa City) uniform companies at competitive prices. Cleaning and maintenance will be paid by the employer. Outerwear, including hats, jackets and coats, will not be provided, except for Parking Enforcement Attendants. Gloves for discomfort from cold will not be provided. Rain hats and rain coats will be provided for employees required to perform a majority of their work out-of-doors. (Police Department employees see Appendix G.) Section 2. Commercial Drivers License. The employer will reimburse non-probationary employees for the difference between the cost of an operators license and Commercial Drivers License and any endorsements or restriction removals when the employee's job requirement includes possession of such license. When available, the City will provide equipment necessary to take the applicable tests. ARTICLE 19 RECOVERY AND REHABILITATION PROGRAM Section 1. Voluntarv Referral Service. The City will provide where possible a voluntary referral service for employees with personal problems. Employees who suspect they may have a work problem even in the early stages are encouraged to seek treatment or counseling. All such requests and/or referrals in Section 3 for service will be treated in a confidential manner. Every attempt will be made to assist employees in obtaining needed services if they voluntarily request such assistance. Section 2. Problem Drinkinq. In the interest of providing efficient services to the public the City recognizes that employee alcoholism can and should be treated. Educational materials on problem drinking may be requested from the Human Relations office. All bargaining unit employees are eligible for treatment and rehabilitation for alcoholism or problem drinking through the City's referral service and other available community resources. Alcoholism as an illness is not a cause for discipline per se; however, interference with job performance may be subject to discipline. Every attempt will be made by the City and the Union to assist employees with drinking problems to obtain needed assistance. Rehabilitation assistance will be offered, but if job performance is not raised to an acceptable level, disciplinary action will be taken. Section 3. Procedure. Supervisors who identify work problems or stewards who identify personal problems may refer employees to the Human Relations office for assistance in obtaining educational and rehabilitation services for alcoholism or other personal problems which influence performance. Nothing in this section relieves employees of responsibility for their conduct on the job. ARTICLE 20 GRIEVANCE PROCEDURE Section 1. Definitions. The word "grievance" wherever used in this Agreement shall mean any dispute between the City and the Union or any employee with regard to the meaning, application, or violation of any of the terms and provisions of this Agreement. The word "working day" shall be defined as any day except Saturday and Sunday and holidays listed in Article 9, Section 1, excluding the personal leave day, for purposes of this section. mgNsst\unlonslafscme\loc1 B3ag.doc 24 Section 2. Representation. An employee who is a member of the bargaining unit covered by this Agreement shall have the right to be represented by a steward at any grievance hearing or at any step of the grievance procedure, if he/she chooses. Employees are also entitled to representation by a steward at disciplinary conferences. Stewards will not attend other conferences between supervisors and employees except with the supervisor's approval. The Union will certify the names and addresses of the designated stewards to the City Personnel Administrator. In the absence of such certification the City will not be obligated under this Article to release any employee from duty for the purposes of investigating a grievance or representing another employee in any disciplinary or grievance proceeding. The City will compensate not more than one employee steward for the investigation of a grievance. If a second City employee has a special office in the Union handling grievances, that employee may request released time from his/her supervisor, and permission to work on the grievance will not be unreasonably withheld, but the City will not provide compensation for time spent. Any stewards who are City employees shall be released from work for not more than two (2) hours in one work week to work on grievance resolution. The employee will obtain permission from the immediate supervisor before investigating the grievance, but such permission will not be unreasonably withheld. Released time under this section is limited to grievance resolution. Notwithstanding any of the above, the Union President shall be released from work without loss of pay for a reasonable amount of time during any work week to work on grievance resolution. Supervisors and stewards agree to handle discipline and grievances with discretion. Section 3. Limitations. Unless a grievance is appealed as hereinafter provided, it shall have no further validity or effect. Time limits may be extended by mutual agreement of the parties. Any monetary award or compensation arising out of the resolution of a grievance is limited to the period of time sixty (60) days prior to the filing of the grievance regardless of the length of the practice giving rise to the grievance or the employee's lack of knowledge thereof. The following provisions will apply to interpretation of the above language: 1. Pay corrections in matters involving inaccuracies in payment of base pay and merit increases or inaccuracies created by data entry or other Accounting Division error will be made retroactive to the date of the error, which may be greater than sixty (60) days. 2. Any other type of payment error will be subject to the 60 day limitation on retroactive pay as outlined in Article 20. Section 4. Procedures. A grievance that may arise shall be processed and settled in the following manner: A. Step 1. The grievance shall be presented orally for discussion between the employee grievant, the steward if the employee chooses to be represented by a steward, and the employee's immediate supervisor within seven (7) working days after the knowledge of the event giving rise to the grievance. The supervisor shall deliver the answer verbally to the aggrieved employee or steward within seven (7) working days after the Step 1 conference. The date of the oral presentation of the grievance and the date of the verbal response shall be certified in writing. If no response is received from the supervisor within seven (7) working days the grievance will be processed pursuant to Step 2. B. Step 2. If the grievance is not resolved by Step 1, the aggrieved employee or his/her steward <if applicable) shall, within seven (7) working days following completion of Step 1, present three (3) written copies of such grievance signed by the aggrieved person, two (2) to be filed with the Department Director or designated representative and one (1) to be filed with the Union. For Library employees the grievance must be filed at this Step with the Library Director or designee. The written grievance shall contain a statement from the employee of the facts and section of this Agreement grieved and specifying what relief or remedy is desired. The grievant and steward shall include on the written grievance their names and the addresses to. which they wish a response to be sent. mgnasst\unionslafscmelJoc163ag.doc 25 The grievant, steward and department director shall meet within seven (7) working days to discuss the grievance. The Department Director shall issue a decision in writing within seven (7) working days following the meeting. C. Steo 3. A grievance not resolved by Step 2 shall be submitted to the City Manager or his/her designee within fifteen (15) working days of the date of receipt of the written decision referred to in Step 2. A meeting between the parties may be held if requested in writing. Such meeting shall be held within fifteen (15) working days. The City Manager will respond to the grievant and steward within fifteen (15) working days following receipt of the grievance or the third step meeting (if requested). D. Arbitration. Grievances not resolved at Step 3 of the Grievance Procedure may be submitted to a third party for arbitration. A request for arbitration must be submitted by written notice to the other party within ten (10) working days following receipt of the City Manager's decision at Step 3. Copies of any such request will be furnished to the City and to the Union. The cost of arbitration and recording the same shall be divided equally between the parties to this Agreement. The cost of a certified court report, if requested by the arbitrator, shall be divided equally between the parties. Each party will pay for the cost of its own case preparation and for expenses of witnesses. The arbitration proceeding shall be conducted by an arbitrator to be selected by the City and the Union within five (5) working days after notice has been given. If the parties fail to select an arbitrator, a request by either or both parties shall be made to the Federal Mediation and Conciliation Service or the Iowa Public Employment Relations Board to provide a panel of five (5) prospective arbitrators who are members of the National Academy of Arbitrators. Both the City and the Union shall have the right to strike two names from the panel. The party giving notice for arbitration shall strike the first name; the other party shall then strike one (1) name. The process will be repeated and the remaining person shall be the arbitrator. The arbitrator shall have the power to interpret, apply, and enforce this written Agreement but shall have no power to add to, subtract from, or modify the terms thereof. The rules of evidence and the nature of conduct required during the arbitration hearing shall be in accordance with all state and federal legislation, applicable rules and regulations. The decision of the arbitrator shall be issued within thirty (30) days after conclusion of the hearing and shall be final and binding upon the parties. The parties of the grievance, their witnesses and representatives shall have the right to be present at the grievance arbitration in addition to the arbitrator. Other persons may be present at arbitration hearings as the parties may mutually agree. Either party shall have the right to record the evidence presented at the arbitration hearing. Arbitration hearings shall be closed to the public and evidence taken shall not be revealed to any third party until such time as the decision of the arbitrator is made unless parties agree otherwise. Section 5. Labor-Manaqement Committee. The Labor-Management Committee shall consist of the persons designated by the Union and the City. Not more than four (4) bargaining unit employees may be excused to attend meetings held during working hours. Representatives or agents of the parties may be present at grievance committee meetings. a. Bargaining unit employees (not more than four) excused from work to attend committee meetings will be paid for all regular duty time spent at such meetings. b. "Representatives or agents of the parties" as referenced above means only those representatives or agents retained by AFSCME and does not include, for the purpose of pay, officers, stewards, or other members of the bargaining unit. mgr\asst\unions\afscme\loc1B3ag.doc 26 c. It is thus understood that the City shall in no circumstances be obliged to pay more than four (4) bargaining unit employees for duty time spent in attendance at a Labor-Management Committee meeting under the terms and provisions of this Section, except in such cases where said provisions may be voluntarily waived by both parties to the agreement. Meetings shall be no longer than two (2) hours in length and shall be scheduled to altemate between the working hours and non-working hours of the labor members unless mutually agreed otherwise. The function of the Labor-Management Committee shall be to meet and confer monthly with the City during the life of the contract for the purpose of adjusting pending grievances and to discuss procedures for avoiding future grievances (including safety matters) provided that: a. No topics will come before the Labor-Management Committee which are proper subjects for negotiations (e.g., new demands, changed circumstances, requests for new language, etc.); except for the investigation and discussion of cost containment features to health insurance. Any such features recommended by the committee must be ratified by the City and the Union prior to implementation. b. Every agenda item will be investigated before the meeting with the appropriate Department Director or designee. (Public Works - Division Heads). Section 6. Emolovee Involvement Efforts. The parties agree to actively pursue employee involvement efforts which will provide for joint problem-solving and more effective communication and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. ARTICLE 21 PAY PLAN Section 1. Classification Plan. The classification plan for bargaining unit employees is attached to this Agreement (see Appendix A). The pay plan in effect on June 29, 2007, shall be adjusted upward by three and twenty-five one-hundredths percent (3.25%) effective June 30, 2007. The pay plan in effect on June 27, 2006, shall be adjusted upward by three and three-tenths percent (3.3%) effective June 26, 2006. The pay plan in effect on June 26, 2009, shall be adjusted upward by three and one-tenth percent (3.1%) effective June 27, 2009. The effective date of compensation adjustments and benefit adjustments applicable to any fiscal year will be the first day of the pay period which begins between the dates of June 24 and July 7, inclusive. Effective dates over the next four years, for example, are as follows: June 30, 2007 June 26, 2006 June 27, 2009 June 26, 2010 Section 2. Merit Plan. The pay plan is based on performance evaluations and merit. The City will justify the denial of merit increases following the employee's eligibility date. An employee who does not receive a merit increase on his/her eligibility date may file a Step 2 grievance. mgl'\asst\unlonslafscmelJoc1 B3ag.doc 27 Section 3. Pav Plan. Each range of the pay classification plan will contain six (6) steps (1- 6). Employees at Step 1 are eligible for review and an increase to Step 2 after six (6) months. Step 1 will be determined by the City unilaterally based on market information and other factors relating to the particular job title for which the wage is being set. Employees on Steps 2-6 are eligible for review and an increase to the next step annually. Employees on Step 6 or those who are outside of the range are not eligible for step increases. Section 4. Eauipment Mechanics Stipend. Each of the Equipment Division employees who is required to provide a complete set of mechanics tools will receive fifty dollars ($50.00) on or before July 15 of each of the contract years of this Agreement. Section 5. Lonaevitv Pav. Permanent employees who have completed the required number of years of continuous service with the City by December 1 shall receive longevity pay on a separate check on the last payday in November in accordance with this schedule: YEARS COMPLETED ON DECEMBER 1 AMOUNT 5 years 1 0 years 15 years 20 years 25 years $325.00 500.00 650.00 600.00 1,050.00 Employees who terminate will receive a prorata share of the longevity payment reflected in their final checlk. The proration will be based on the nearest whole month of the year. Section 6. Pre-Tax Advantaae Proaram. The Employer will offer employees a program, consistent with IRS regulations, through which employees may elect to make pre-tax reductions in taxable wages which will be paid to an account from which dependent care and health/dental premiums and expenses not covered by insurance will be paid. Section 7. Time Cards and Time Sheets. For all City employees, the City shall provide the employee an opportunity to review their time card and time sheet at the same time. ARTICLE 22 AUTHORIZED REPRESENTATION. ENTIRE AGREEMENT AND WAIVER All negotiations or bargaining with respect to the terms and conditions of this Agreement shall be conducted by authorized representatives of the Union and the City. Agreements reached as a result of such negotiations shall become effective only when signed by the authorized representatives of the parties. This Agreement supersedes and cancels all previous agreements and practices between the Employer and the Union and constitutes the entire Agreement between the parties and concludes collective bargaining for its duration. All parties to this Agreement waive each and every right to negotiate to which they would otherwise be entitled under the laws of the State of Iowa. mgl'\asst\unionslafscme\Joc1 B3ag.doc 28 ARTICLE 23 GENERAL CONDITIONS Section 1. This agreement shall be construed under the laws of Iowa. Section 2. The City agrees to meet and confer at reasonable times with the Union on mandatory items to the fullest extent required by law and to provide to the Union a copy of the City Personnel Rules and Regulations and any amendments as adopted by Council. Comments on rules and the need for revisions in rules and regulations may be discussed by the Labor- Management Committee but any new negotiations on mandatory items or other items will be conducted only by authorized teams in compliance with this complete Agreement. Section 3. The City and the Union agree they will not act to discriminate because of race, creed, color, sex, age, national origin, gender identity, disability, religion, marital status, sexual orientation, or political affiliation unless the reason for the discrimination is job-related or otherwise allowed by law. Section 4. Early Retirement Incentive. The City will give the Union notice and opportunity to discuss, at a labor management committee meeting, prior to implementing any early retirement incentive program. Such program must be applied on a unit-wide basis and participation will be voluntary. ARTICLE 24 DURATION OF AGREEMENT This agreement shall be in effect between July 1, 2007, and June 30, 2010. Furthermore, this contract shall continue from year to year subsequent to June 30, 2010, unless written notice to change or modify it is mailed or hand-delivered by either party to the other party prior to September 15 of the year preceding the expiration date or any extension thereof, and received by the other party no later than September 25 of that same year or the next working day thereafter. ARTICLE 25 SAVINGS CLAUSE Should any Article, Section, or any portion thereof of this Agreement be held unlawful and unenforceable by operation of law or by any tribunal of competent jurisdiction, such decision shall apply only to the specific Article, Section or portion thereof declared null and void in the decision and the remainder of this Agreement shall remain in full force and effect. Neither party shall be required as a result of their agreement with each other to conduct themselves in a manner which would cause them to neglect their duties under law or to engage in activities in violation of the law. If replacement provisions are deemed necessary by the Union or Management they shall be negotiated immediately. Cases involving issues coghizable under the Iowa Civil Service Law (Chapter 400 et. seq. as amended) shall not be subject to the grievance and arbitration provisions of this contract unless this contract specifically regulates the issue(s) in question. mgr\assl\unionslafscme\loc1 B3ag.doc Zg THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL #183 By: Pcu17s!ww- PRESIDENT TEAM MEMBERS By: AFSCME/lowa C mgr\asst\unions\afscme~oc1 B3ag.doc CITY OF IOWA CITY, IOWA By:@LJ~ YOR ATTEST:ll~~. ~AV LIBRARY BOARD OF IOWA CITY, IOWA ~ef r vJ2ItJfl cr1,"". R SI, T By: . SECRETARY 30 THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL #183 By: Pwl7SJww- PRESIDENT By: TEAM MEMBERS By: AFSCME/lowa Council 61 mgl'\asst\unionslafscmelJoc183ag.doc CITY OF IOWA CITY, IOWA By@LJ~. YOR ATTEST: 'fJ~ :f. ~AA.J LIBRARY BOARD OF IOWA CITY, IOWA By: PRESIDENT By: SECRETARY 30 AFSCME JOB TITLE LIST FY08 (JUNE 30, 2007) APPENDIX A - Page 1 1 Custodian - Government Buildings MW I - Recreation MW I - Senior Center Custodian - Transit Custodian - Library Receptionist - Senior Center 6 Buyer I - Equipment Community Service Officer Library Assistant I Mass Transit Operator Recycle Clerk - Landfill Buyer I - Purchasing Senior Police Records Clerk 2 Cashier - Parking Purchasing Clerk MW I - Meter Reader MW I - Parking Systems MW I - Pools MW I - Transit MW I - Library MWI - Trans~ Building Maintenance Animal Center Assistant 3 Cashier-Revenue Clerical Assistant - Cable TV MW 1- Towing MW I - Water Customer Service Parking Enforcement Attendant Scalehouse Operator Water Services Clerk Equipment Cierk MW I - Water Plant MW I - Govemmentt Buildings 7 Library Assistant II MW II - Refuse MW II - Wastewater Treatment Plant Parts/Data Entry Clerk - Transit Production Assistant - Cable TV Program Assistant - Community Development Operations Assistant - Senior Center Senior ClerklTypist - Streets Senior ClerkITypist - Wastewater Housing Assistant MWII- Water Distribution Customer Service Representative - Transit Animal Services Officer Community Service Officer - Evidence MW II - Signs MW II - Water Service Customer Service Representative - Revenue 4 Account Cierk - Accounting Account Clerk - Revenue ClerklTypist - Solid Waste MW I - Refuse MW I - Streets MW II - Cemetery MW II - Parking Systems Police Records Clerk Library Clerk Senior ClerklTypist - Recreation Animal Care Technician ClerklTypist - Parks & Forestry MW I - Wastewater Treatment Swimming Pool Asst Parking Clerk 8 Engineering Technician Laboratory Technician Library Assistant III MW III - Forestry MW II - Streets MW III - Cemetery MW III - Landfill MW III - Parks Senior Accounts Payable Clerk Special Projects Assistant - Cable TV Public Information Assistant - PCD MWIII - Refuse Housing Inspector Asst MW III - Pools MW 111- Water Service Parts/Inventory Clerk - Equipment 5 MW II - Parks MW II - Ramp/Meter Repair MW II - Recreation MW II - Transit MWII-CBD MW II - Forestry MW II - Library MW II - Government Buildings AFSCME JOB TITLE LIST FY08 (JUNE 30, 2007) APPENDIX A - Page 2 9 Buyer 11 Community Programmer Emergency Communications Dispatcher Mechanic I - Equipment Office Coordinator - Recreation Senior Engineering Technician Senior Library Assistant Housing Program Assistant MW 111 - Senior Center Communications Technician - Cable TV Landfill Operator 13 Chemist Development Regulation Specialist Electronics Technician - Traffic Eng FSS Program Coord Librarian II Mechanic 111- Equipment (DAY) Mechanic 111 - Equipment (EVE) Senior Accountant - Accounting Senior Accountant - Revenue Survey Party Chief Mechanic 111- Transit Internal Auditor 10 Body Repair Mechanic Housing Inspector Housing Office Manager Maintenance Operator - Wastewater TPO - Wastewater Treatment TPO - Water Maintenance Operator - Water 11 Housing Rehabilitation Specialist MW 111 - Streets MW 111 - Wastewater Collection Mechanic 11 - Equipment Microcomputer Specialist - Library Special Projects Inspector Library Web Specialist Mechanic II - Transit Accountant - Payroll MWIII - Lead Sweeper Operator Electrician MW III - Water Distribution 14 Program Specialist - Senior Center Recreation Program Supervisor Senior Construction Inspector Senior MW - Streets Senior MW - Wastewater Plant Senior MW - Water Dist Senior TPO - Wastewater Volunteer Spec - Sr Center Senior TPO - Water Network Database Specialist - Library Senior MW - Water Plant Customer Service Coord Senior MW - Parking & Transit Senior MW - Wastewater Coli 15 Associate Planner Civil Engineer Human Rights Investigator Human Services Coordinator Senior Librarian 12 Construction Inspector 11 Electronics Technician - Wastewater Librarian I Senior MW - CSD Senior MW - Forestry . Senior MW - Parks Senior MW - Turfgrass Specialist Utilities Technician - Water Building Inspector Senior MW - Landfili Public Information/Education Coord - PW Recycling Coordinator Utilities Technician ~ Engineering APPENDIlt B IOWA sao IOWA 500 HEAl.TH CARE COVERAGE IOWA 500 coverage comines basic Blue Cross hospital. Blue Shield physician and Major Medical coverages into I single prog1'llll using deductibles and copayIIllnts. And after the deductible and copayment have been satisfied. the dollar coverage and nllllber of hospital days are unlillited except for Nervous and Mental adlllissions. In short. the Subscriber shares in the costs of the lIIl!dically necessary _lIitallllleClical and survical services provided. IlOMlver. the Subscriber's share Rever exceeds $500 per contract per year for covered services. regardless of the maer of flll11y IIll!dlers. lOWA 500 plan benefits encourage IIll!dical self__intenance practices by paying for 90S of the covered Usual. 'Custolllary and Reasonable charges ... for: · One routine annual physical exUlfnation in a doctor's office or clinic · IIoIIIe and office calls needed to diagnose or tl'Ht a .dical concIition · IRUlizat10ns required by a Subscriber or any - person in a Sutlscrfber's fllll11y The idea behind IOWA 500 p,graae? To encou~ continuinallll!dical . self-maintenance and helJ . ce the length .Iie :eUliber .ofurmetesSary . hOSPital stayS. TheSe e fOrts. of course. can lp keep health care costs--ancl rates-in line. lHE IOWA 500 Plan Covers These Extensive services: fl)SPITAL CARE 90/10 _ Inpatient . Semi-private 1'00III and board . Necessary services and supplies . Operating J'OCIIIS. intensive care. coronary and bum care units . Delivery roaa for nonaal delivery. Caesarean section. IIl1scarriage or admission for false labor . Necessary laboratory and x-ray services Outpatient . Surgery . Diagnositc x-ray and laboratory services . Accident care PHYSICIAN SERVICES 90110 . HclaIe and office vists . one routine annual physical exam . Pre-natal and post-natal care in physician's office . IlIIlUIizations . Hospital visits and nursing facility visits NERVOUS AND MENTAL 90/1 0 OUtpatient - 90/10 to $10.000 Lifetime Maximum. HOME HEALTH CARE 90/10 SKILLED NURSING FACILITY 90/10 . Unlillited kOCllll and Board . Services and supplies . Services provided by a . - -. _. --. - - Registered Nurse . Services prescribed by a phYsician B-2 THE IOWA 500 PlAN COVERS THESE OTHER SERVICES: 'These.'other- services are subject to a $100 contract deductible per calendar year . . . . Prescriptions Nursing Services . Anesthetics . Private-duty nursing services . Blood plaSlll . Cuts . Crutches . Durable IIedical equiplllel\t . .other -suppl1es when ordered by a phYsician AIllbulance . Air . Ground . DEDUCTIBLES AIID COPAYMEHT . Hospital - The Subscriber i~ resJXlftSible fC!r_~ first tw days of s~- ~Yl'::p1:1' ~::f=: ':;:'';'-.':~::--:~-''- -. ----~. ~"'_:'..~.:-::-.. . Physician -The subscriber PI1S 101 of the physician's Usual. Custolllary and Reasonable charges including office cans. IOWA 500 coverage pays the ,..1n11\9 90S. . Other Supplies/Services - The subscriber pays the first $100 per contract per calendar year. for lI8CIical supplies and services. These Illy include prescription drugs. services of a Registered Nurse. lIlDulance services. Iae health care and braces. IIhen the subscriber's expenditln'es for hospital. pbysic1an. and/or other services reach $500 per year. IOWA 500 pays lOGS of an ,..ining charges. If the subscriber's' expenditures for hospital. physician. and/or other services do not reach $500. the subscriber pays 101 of an reIIIllining charges up to a total ..xi_ expenditure of $500. (-Outpatient treatllent for nervous and IIe1ltal conditions is paid sono CO-paylIIent until the $10.000 L1fetille Maxi_ is _t. Co-pa,yIIellt for outpatient Nervous and Mental does not apply to the out-of-pocIcet ..xi_. CARRYOVER OF .J)~BlE . "Expenses for. cove sirvfces incurred during the .mhs of October. November and Decetllber and which are used to satisfy that year's deductible can be used toward satisf)'fng tIie next calendar year's deductible. lie . -]' snc. ~.. . s.na 0lhIr ec-.d SIr..... S1ClO dlllh:fb. , or2_ ~......... IO%fICI% IO%fICI% ... SSClO IlIf ~ IIIIllhum ALLlANCE Program Provisions I) The ALLIANCE'program consists of seven program components. They are: Pre-Admisslon Certlfic:alion Blue Cross and Blue Shield must be notified prior to any non-emerllency or planned Inpatient admission to a hospital, skilled nurslllll facility, mental health institution. or use of home health care or hospice pqram services. AdmissIon Review Blue Cross and Blue Shield must be notified of all eme.i';RC)' and maternity admissioll$ within 24 hours. Continued Stay Review _. All hospital stays wUl be ~ to ensure that continued hospitalization home care. hospice or other services lie medically necessary to meet the patient's onsOi"ll health care needs. Indiviclual Case Management Focus is placed on speciaJ needs of paIients with __ illnesses or injuries. Amnsement may be made 10 waive . standard c:overase Iimitalioll$ or excIusioll$ that millht otherwise hinder alternative care anansemenlS outside the hospital. . Mandatory Outpatient Surgery Certain surgeries and procedures can besalely perlonned on an outpatient basis withOut sacrifici"ll the quality 01 care. This requirement will be waived if inpatient admission is medically necessary. Additional Home Health Care and Hospice Benefits CoverIse is provided lor services not usually olfered in traditional c:overase. Additional home health benefits provide expanded coverage for: . Skilled nUlSing services . Physical therapy . Speech therapy . Occupational therapy · Medical social services iome health aide services . Enteral and parenteral niltrition · Prescription druBS and medicines administered inuavenously or intramuscularly · Medical supplies B-2a Hospice care has been added 10 include respite care. a means by which services can be plOVitled to relieve an individual carl"ll for a lermlnally ill patient at home. Also included under hospice care are continuous home care and aeneral inpatient care services. Hospital Bill Audits Experienced Blue ClOSS and Blue Shield auditolS will review a random sample of bills over SIO,OOO. This ensures that the ctwses lie appropriate and represent services actually received. 2) What-happens if you fail to obtain prior approval for a non- emergency or planned admission? · Always obtain p~misslon c:ertiraalion prior to any non- emersencY or planned inpatient admissions. Failure 10 do so will result In a substantial penalty, perhaps as much as 50 pen:enI. alter which any applicable tleductibk and coi__ will be app/i<<J 10 1M renaining baItmce. Remember, It is your responsibility 10 make sure the all is placed. Remember that It is not necessary 10 COnlld Blue Cross .and Blue Shield wrJess you lie admitted as an inpatient 10 a health care facility or 10 receive home health or hospice services. For example. If you obtain care on an oulpalient basis ft.e., visit the doctor's office or lID to a hospital emelJency IIIOIR or clinic), and you lie not admitted lor Inpatient tR!IIIIllent, you need not CIOIlIId us. . Always notify Blue Cross and Blue Shield of all emersency and maternity admissions within 24 hours. 11)'011 fajlto do So. )'OIl will be responsible for the IOOm-and-boanI ctwses lor any ~ It is determined your condition did not require Inpatient hospitalization. 3) To appeal a possible reduction of benefits: · 'tbu or)'Ollr pliysician may ask lor a reconsideration 01 the decision. All requests should be made in writi"ll and submitted by either you or your physician. . 'tbu must appeal a benefit reduction within six months of receipt 01 notice lor' !ailure to notify Blue Cross and Blue Shield 01 an emergency or maternity admission within 24 hours. AWANCE.. .working with you. lor you! 3 _12~."''' Summary of 8enefIta DaTA DENTAL COVERAGE B-3 Delli Dental PIIn of !owl COV'Iregi not only provides a variety of benetlta but 11Io encou,... timely end dectiw dental m1lntenlnce, Mort thin 10% of 1M cIInt1ata In !owl PlnlclPIII In 1M Delli Dentll progflm. DtItI Dental PlYlMnt II bIIecI on Ulua~ CuItomery and ReUonIbIe allowlnces.1UbjecI to dedudlbIe and copayment provi- ~ of 1he pr'Ogl'lm. Your Delli DIfttII pr'Ogl'lft'llncluclls a -mecrlCll necasIt(' proviaion which ...... CCMrIgt for dental .rvIcea proyided within Denmlly ICCIptecI dental prIdIces _ . LIce Blue en. and Blue ShIeld of 1owI.1he De~ Dental Plen I'lClNa cIIirnI dII'IcIIy from PIrticIpIting de.... And we PlIV them dil'ldly for you. ThIt eIImInItts cIaImI-hInclling chores for you and your empIoyMs - and IIWI Vllueblt time end ~ 10 proyIcIe a program to meet your axnpany'l needs. Delli Dental Plen ~ a"'lYIlIebIe with dedtlClibles. copeyments and maxl- mum peyment allowances for covered ......ices. These benefits a.. combined to meet your needs: "'..d... MeIIanenoe bellefillnc:ludes: · Rouiine dIec:Icups at six-month InteMIs Including bitewing x-rays at 12-<<lOt", Intervals. · '1ite1h cleaning once every six months. · lOpical fluoride epprations IS presa ibed but no more than once every six mo..lI", · FuIJ.moulh x-reys once In any three-vear ImeMI unless special need is demonstrat6d. Routine Rastol.lI~ benefit provides ongoing cere Including: . Regullr CIYity filOngs. · Oral surgery (including pre- and post-operative cerel. · Emergency treatment for ...1Ief of pain. Major Restoc.II... benefit covers: . High-c:ost fillings. . Cast restorations. . . Root cenal fillings. · Non-surgicel treatment for gum cflSUSeS. . .. Delta Dental Plan of Iowa ".011'" 1M Delta Dental pt.n of IowI RATE QUOTAOON PLAN II Program Benefits Dlductlbll ~ $ Copeyment - % 50 % so % % % % II Preventive Meint.llInct II Routine Restorative D Mljor Restorative Cl Dentel Prosthetics Cl Periodontics Cl Orthodontics o Dependents to .ge o Full-time students .0 Adulls - $ 25~5 . S $ S S '-""tam Maximums Single $ 500 . per year Femily S SIlO . per membel; per yor . Lifetime benefit maximum on Orthodontics S Program Rates- Single S per month Family S - _ per month These rates gual'llnt8ecl for -.12 if purchasecl by" 7-1-85 -, months beginning on 7-1-85 -, "lIMes ...- hete ... baed _ census information provided .nd ~ 'nd ....Mumi"" 'It' . T~ of.W.. of _I eli,llible emplc)yees for !he cIIlrItion of !he _CI. I'~ Iii' . \JJ . I l. I I) .~~ .r~ ~. DMe This is......1 " of -ve. h is _. --.. of -. ktull -ee illUbjecS to !he __ mndilions IpeCified in !he _ ad - MWaIImenI NIlUletionc in fatcle .....n !he co.."...! t I me, 1Iec:lM. - 11-4 . Delta Dental Plan of 10M B-4 (FY03) City of Iowa City Dental Benefit Plan 7/1/02 through 6/30/03 Perodontlcs Deductible Applies Surgical Periodontics - Not Covered $1,000 NA Single $25 Family $75 100% 80% 80% 50% Individual Annual Maximum Orthodontic Lifetime Maximum Deductible Diagnostic & Preventive Deductible Waived Routine and Restorative Deductible Applies Endontlcs Deductible Applies Cast Restorations Deductible Applies 50% HUMAN Aesou ACeS/PeAS ONNcL DELTA. DENTAi PL.!\N e'F IOWA 3/26101 AFSCME PA YPLAN FYOB (JUNE 30, 2007) APPENDIX C - 1 Page 1 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 1 Custodian - Govt Bldgs $13.15 $14.75 $15.20 $15.75 $16.23 $16.79 MW I - Recreation $1,052.00 $1,180.00 $1,216.00 $1,260.00 $1 ,298.40 $1,343.20 MW I - Sr Center $27,352.00 $30,680.00 $31,616.00 $32,760.00 $33,758.40 $34,923.20 Custodian - Transit Custodian - Library Receptionist - Sr Center 2 Cashier - Parking $13.55 $15.20 $15.75 $16.23 $16.79 $17.37 Purchasin9 Clerk $1,084.00 $1,216.00 $1,260.00 $1,298.40 $1,343.20 $1,389.60 MW I - Meter Reader $28,184.00 $31.616.00 $32,760.00 $33,758.40 $34,923.20 $36,129.60 MW I - Parking Systems MW I - Pools MW I - Transit MW I - Library MWI - Transit Bldg Mnt Animal Center Assistant 3 Cashier-Revenue $14.00 $15.75 $16.23 $16.79 $17.37 $17.97 Clerical Assist - Cable TV $1,120.00 $1,260.00 $1,298.40 $1,343.20 $1,389.60 $1,437.60 MW I - Towin9 $29,120.00 $32,760.00 $33,758.40 $34,923.20 $36,129.60 $37,377.60 MW I - Water Customer Service Parking Enforcement Attendant Scalehouse Operator Water Services Clerk Equipment Clerk MW I - Water Plant MW I - Govt Bldgs 4 Account Clerk - Acctng $14.50 $16.23 $16.79 $17.37 $17.97 $18.64 Account Clerk ~ Revenue $1,160.00 $1,298.40 $1,343.20 $1,389.80 $1,437.60 $1,491.20 ClerklTypist - Solid Waste $30,160.00 $33,758.40 $34,923.20 $36,129.60 $37,377.60 $38,771.20 MW I - Refuse MW I - Streets MW II - Cemetery MW 11 - Parking Systems Police Records Clerk Library Clerk Sr ClerklTypist - Recreation Animal Care Technician ClerklTypist - Parks & Forestry MW I - Wastewater Treatment Swimming Pool Asst Parking Clerk FY08afscme2.xls AFSCME PA YPLAN FY08 (JUNE 30, 2007) APPENDIX C - 1 Page 2 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 5 MW II - Parks $15.02 $16.77 $17.28 $17.83 $18.50 $19.09 MW II - Ramp/Meter Repair $1,201.60 $1,341.60 $1 ,382.40 $1 ,426.40 $1,480.00 $1,527.20 MW II - Recreation $31,241.60 $34,881.60 $35,942.40 $37,086.40 $38,480.00 $39,707.20 MW II - Transit MWII-CBD MW II - Forestry MW II - Library MW II - Govt Bldg 6 $15.50 $17.37 $17.97 $18.64 $19.28 $19.96 Buyer I - Equipment $1.240.00 $1,389.60 $1,437.60 $1,491.20 $1,542.40 $1,596.80 Community Service Officer $32,240.00 $36,129.60 $37,377.60 $38,771.20 $40,102.40 $41,516.80 Library Assistant I Mass Transit Operator Recycle Clerk - Landfill Buyer I - Purchasing Sr Police Records Clerk 7 $16.05 $17.97 $18.64 $19.28 $19.96 $20.69 Library Assistant II $1,284.00 $1,437.60 $1,491.20 $1,542.40 $1,596.80 $1 ,855.20 MW II - Refuse $33,364.00 $37,377.60 $38,771.20 $40,102.40 $41,516.80 $43,035.20 MW II - Wastewater Treatment Pint Parts/Data Entry Clk - Transit Production Assistant - Cable TV Program Assistant - Comm Dev Operations Asst - Sr Center Sr ClerkfTypist- Streets Sr ClerkfTypist - Wastewater Housing Assistant MWII - Water Disl. Customer Sarv Rep - Transit Animal Services Officer CSO - Evidence MW II - Signs MW II - Water Service Customer Serv Rep - Revenue 8 Engineering Technician $16.56 $18.64 $19.28 $19.96 $20.69 $21.43 Laboratory Technician $1,324.80 $1,491.20 $1,542.40 $1.596.80 $1,655.20 $1,714.40 Library Assistant III $34,444.80 $38,771.20 $40,102.40 $41,516.80 $43,035.20 $44,574.40 MW III - Forestry MW II - Streets MW III - Cemetery MW III - Landfill MW 111- Parks Sr Accounts Payable Clerk Special Projects Asst - Cable Public Information Assistant- PCD MWIII - Refuse Housing Inspector Asst MW 111- Pools MW III - Water Service Parts/Inventory Clerk - Equip FY08afscme2.xls AFSCME PAYPLAN FY08 (JUNE 30, 2007) APPENDIX C - 1 Page 3 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 9 Buyer II $17.07 $19.09 $19.75 $20.45 $21.16 $21.92 Community Programmer $1,365.60 $1 ,527.20 $1,580.00 $1,636.00 $1 ,692.80 $1,753.60 Emergency Comm Dispatcher $35,505.60 $39,707.20 $41.080.00 $42,536.00 $44,012.80 $45,593.60 Mechanic I - Equipment Office Coord - Recreation Sr Engineering Tech Sr Library Assistant Housing Program Assistant MW III - Senior Center Communications Tech - Cable landfill Operator 10 Body Repair Mechanic $17.56 $19.65 $20.30 $20.97 $21.71 $22.46 Housing Inspector $1,404.80 $1,572.00 $1,624.00 $1,677.60 $1,736.80 $1,796.80 Housing Office Manager $36,524.80 $40,872.00 $42,224.00 $43,617.60 $45,156.80 $46,716.80 Maintenance Operator - Wastewater TPO - Wastewater Treatment TPO - Water Maintenance Operator - Water 11 Housing Rehab Specialist $18.72 $20.69 $21.43 $22.32 $23.09 $23.95 MW 111- Streets $1,497.60 $1,655.20 $1,714.40 $1,785.60 $1,847.20 $1,916.00 MW III - Wastewater Collection $38,937.60 $43,035.20 $44,574.40 $46,425.60 $48,027.20 $49,816.00 Mechanic II - Equipment Microcomputer Specialist - Library Special Projects Inspector Library Web Specialist Mechanic II. Transit Accountant - Payroll MWIII - lead Sweeper Oper Electrician MW 111 - Water Dist 12 Construction Inspector II $19.59 $21.41 $22.15 $22.97 $23.80 $24.58 Electronics Tech - Wastewater $1,567.20 $1,712.80 $1,772.00 $1,837.60 $1,904.00 $1,966.40 Librarian I $40,747.20 $44,532.80 $46,072.00 $47,777.60 $49,504.00 $51,126.40 Sr MW - CBD Sr MW - Forestry Sr MW - Parks Sr MW - Turfgrass Specialist Utilities Technician - Water Building Inspector Sr MW - landfill Public Info/Ed Coord - PW Recycling Coordinator Utilities Tech - Engineering FY08afscme2.xls AFSCME PA YPLAN FY08 (JUNE 30, 2007) APPENDIX C - 1 Page 4 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 13 Chemist $20.23 $22.32 $23.09 $23.95 $24.88 $25.80 Development Reg Specialist $1,618.40 $1,785.60 $1,847.20 $1,916.00 $1,990.40 $2,064.00 Elec Tech - Traffic Eng $42,078.40 $46.425.60 $48,027.20 $49,816.00 $51,750.40 $53,664.00 FSS Program Coord Librarian II Mechanic 111 - Equipment (DAY) Mechanic III - Equipment (EVE) Sr Accountant - Acctng Sr Accountant- Revenue Survey Party Chief Mechanic III - Transit Internal Auditor 14 Program Spec - Sr Center $20.99 $23.09 $23.95 $24.88 $25.80 $26.62 Rec Program Supervisor $1,679.20 $1,847.20 $1,916.00 $1,990.40 $2,064.00 $2,129.60 Sr Construction Inspector $43,659.20 $48,027.20 $49,816.00 $51,750.40 $53,664.00 $55,369.60 Sr MW - Streets Sr MW - Wastewater Plant Sr MW - Water Dist Sr TPO - Wastewater Volunteer Spec - Sr Center Sr. TPO - Water Network Database Specialist - Library Sr MW - Water Plant Customer Service Coord Sr MW - Parking & Transit Sr MW - Wastewater Coli 15 Associate Planner $21.92 $23.98 $24.91 $25.85 $26.67 $27.59 Civil Engineer $1,753.60 $1,918.40 $1,992.80 $2,068.00 $2,133.60 $2,207.20 Human Rights Investigator $45,593.60 $49,878.40 $51,812.80 $53,768.00 $55,473.60 $57,387.20 Human Services Coord Sr Librarian FY08afscme2.xls AFSCME PA YPLAN FY09 (JUNE 28, 2008) APPENDIX C - 2 Page 1 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 1 Custodian - Govt Bldgs $13.58 $15.24 $15.70 $16.27 $16.77 $17.34 MW I - Recreation $1,086.40 $1,219.20 $1,256.00 $1,301.60 $1,341.60 $1 ,387.20 MW I - Sr Center $28,246.40 $31,699.20 $32,656.00 $33,841.60 $34,881.60 $36,067.20 Custodian - Transit Custodian - Library Receptionist - Sr Center 2 Cashier - Parking $14.00 $15.70 $16.27 $16.77 $17.34 $17.94 Purchasing Clerk $1,120.00 $1,256.00 $1,301.60 $1,341.60 $1,387.20 $1,435.20 MW I - Meter Reader $29,120.00 $32,656.00 $33,841.60 $34,881.60 $36,067.20 $37,315.20 MW I - Parking Systems MW I - Pools MW I - Transit MW I - Library MWI - Transit Bldg Mnt Animal Center Assistant 3 Cashier-Revenue $14.46 $16.27 $16.77 $17.34 $17.94 $18.56 Clerical Assist - Cable TV $1,156.80 $1,301.60 $1,341.60 $1,387.20 $1,435.20 $1,484.80 MW I- Towing $30,076.80 $33,841.60 $34,881.60 $36,067.20 $37,315.20 $38,604.80 MW 1 - Water Customer Service Parking Enforcement Attendant Scalehouse Operator Water Services Clerk Equipment Clerk MW I - Water Plant MW I - Govt Bldgs 4 Account Clerk - Acctng $14.98 $16.77 $17.34 $17.94 $18.56 $19.26 Account Clerk - Revenue $1,198.40 $1,341.60 $1,387.20 $1,435.20 $1,484.80 $1,540.80 ClerkfTypist- Solid Waste $31,158.40 $34,881.60 $36,067.20 $37,315.20 $38,604.80 $40,060.80 MW I - Refuse MW I - Streets MW II - Cemetery MW II - Parking Systems Police Records Clerk library Clerk Sr ClerklTypist - Recreation Animal Care Technician ClerkfTypist- Parks & Forestry MW I - Wastewater Treatment Swimming Pool Asst Parking Clerk FY09afscme2.xls AFSCME PA YPLAN FY09 (JUNE 28. 2008) APPENDIX C - 2 Page 2 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 5 MW - Parks $15.52 $17.32 $17.85 $18.42 $19.11 $19.72 MW - Ramp/Meter Repair $1,241.60 $1,385.60 $1,428.00 $1,473.60 $1,528.80 $1,577.60 MW - Recreation $32,281.60 $36,025.60 $37,128.00 $38,313.60 $39,748.80 $41,017.60 MW - Transit MW -CBD MW - Forestry MW - Library MW - Govt Bldg 6 $16.01 $17.94 $18.56 $19.26 $19.92 $20.62 Buyer I - Equipment $1,280.80 $1,435.20 $1,484.80 $1,540.80 $1,593.60 $1,849.60 Community Service Officer $33,300.80 $37,315.20 $38,604.80 $40,060.80 $41,433.60 $42,889.60 Library Assistant I Mass Transit Operator Recycle Clerk - Landfill Buyer I - Purchasing Sr Police Records Clerk 7 $16.58 $18.56 $19.26 $19.92 $20.62 $21.37 Library Assistant II $1,326.40 $1,484.80 $1,540.80 $1,593.60 $1,649.60 $1,709.60 MW II - Refuse $34,486.40 $38,604.80 $40,060.80 $41,433.60 $42,889.60 $44,449.60 MW II - Wastewater Treatment Pint Parts/Data Entry Clk - Transit Production Assistant - Cable TV Program Assistant - Comm Dev Operations Asst - Sr Center Sr ClerkfTypist - Streets Sr ClerkfTypist - Wastewater Housing Assistant MWII - Water Disl. Customer Serv Rep - Transit Animal Services Officer CSO - Evidence MW II - Signs MW II - Water Service Customer Serv Rap - Revenue 8 Engineering Technician $17.11 $19.26 $19.92 $20.62 $21.37 $22.14 Laboratory Technician $1.368.80 $1,540.80 $1,593.60 $1,649.60 $1,709.60 $1,771.20 Library Assistant III $35,588.80 $40,060.80 $41,433.60 $42,889.60 $44,449.60 $46,051.20 MW III - Forestry MW II - Streets MW III - Cemetery MW 111- Landfill MW III - Parks Sr Accounts Payable Clerk Special Projects Asst - Cable Public Information Assistant - PCD MWIII- Refuse Housing Inspector Asst MW 111- Pools MW III - Water Service Parts/Inventory Clerk - Equip FY09afscme2.xls AFSCME PA YPLAN FY09 (JUNE 28. 2008) APPENDIX C - 2 Page 3 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 9 Buyer II $17.63 $19.72 $20.40 $21.12 $21.86 $22.64 Community Programmer $1,410.40 $1,577.60 $1,632.00 $1,689.60 $1,748.80 $1,811.20 Emergency Comm Dispatcher $36,670.40 $41,017.60 $42,432.00 $43,929.60 $45,468.80 $47,091.20 Mechanic I - Equipment Office Coord - Recreation Sr Engineering Tech Sr Library Assistant Housing Program Assistant MW III - Senior Center Communications Tech - Cable Landfill Operator 10 Body Repair Mechanic $18.14 $20.30 $20.97 $21.66 $22.43 $23.20 Housing Inspector $1,451.20 $1,624.00 $1,677.60 $1,732.80 $1,794.40 $1,856.00 Housing Office Manager $37,731.20 $42,224.00 $43,617.60 $45,052.80 $46,654.40 $48,256.00 Maintenance Operator - Wastewater TPO - Wastewater Treatment TPO - Water Maintenance Operator - Water 11 Housing Rehab Specialist $19.34 $21.37 $22.14 $23.06 $23.85 $24.74 MW 111 - Streets $1,547.20 $1,709.60 $1,771.20 $1,844.80 $1,908.00 $1,979.20 MW III - Wastewater Collection $40,227.20 $44,449.60 $46,051.20 $47,964.80 $49,608.00 $51,459.20 Mechanic II - Equipment Microcomputer Specialist - Library Special Projects Inspector Library Web Specialist Mechanic II - Transit Accountant - Payroll MWIII - Lead Sweeper Oper Electrician MW 111 - Water Dist 12 Construction Inspector II $20.24 $22.12 $22.88 $23.73 $24.59 $25.39 Electronics Tech - Wastewater $1,619.20 $1,769.60 $1,830.40 $1,898.40 $1,967.20 $2,031.20 Librarian I $42,099.20 $46,009.60 $47,590.40 $49,358.40 $51,147.20 $52,811.20 SrMW-CBD Sr MW - Forestry Sr MW - Parks Sr MW - Turfgrass Specialist Utilities Technician - Water Building Inspector Sr MW - Landfill Public Info/Ed Coord - PW Recycling Coordinator Utilities Tech - Engineering FY09afscme2.xls AFSCME PA YPLAN FY09 (JUNE 28, 2008) APPENDIX C - 2 Page 4 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 13 Chemist $20.90 $23.06 $23.85 $24.74 $25.70 $26.65 Development Reg Specialist $1,672.00 $1,844.80 $1,908.00 $1,979.20 $2,056.00 $2,132.00 Elec Tech - Traffic Eng $43,472.00 $47.964.80 $49,608.00 $51,459.20 $53,456.00 $55,432.00 FSS Program Coord Librarian II Mechanic III- Equipment (DAY) Mechanic III - Equipment (EVE) Sr Accountant - Acctng Sr Accountant - Revenue Survey Party Chief Mechanic III - Transit Internal Auditor 14 Program Spec - Sr Center $21.68 $23.85 $24.74 $25.70 $26.65 $27.50 Rec Program Supervisor $1,734.40 $1 ,908.00 $1,979.20 $2,056.00 $2,132.00 $2,200.00 Sr Construction Inspector $45,094.40 $49,608.00 $51,459.20 $53,456.00 $55,432.00 $57,200.00 Sr MW - Streets Sr MW - Wastewater Plant Sr MW - Water Dist Sr TPO - Wastewater Volunteer Spec - Sr Center Sr. TPO - Water Network Database Specialist - Library Sr MW - Water Plant Customer Service Coord Sr MW - Parking & Transit Sr MW - Wastewater Coli 15 Associate Planner $22.64 $24.77 $25.73 $26.70 $27.55 $28.50 Civil Engineer $1,811.20 $1,981.60 $2,058.40 $2,136.00 $2,204.00 $2,280.00 Human Rights Investigator $47,091.20 $51,521.60 $53,518.40 $55,536.00 $57,304.00 $59,280.00 Human Services Coord Sr Librarian FYOgafscme2.xls AFSCME PAYPLAN FY10 (JUNE 27, 2009) APPENDIX C - 3 Page 1 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 1 Custodian - Govt Bldgs $14.00 $15.71 $16.19 $16.77 $17.29 $17.88 MW I - Recreation $1,120.00 $1,256.80 $1,295.20 $1,341.60 $1,383.20 $1,430.40 MW I - Sr Center $29,120.00 $32,676.80 $33.675.20 $34,881.60 $35,963.20 $37,190.40 Custodian - Transit Custodian - Library Receptionist - Sr Center 2 Cashier - Parking $14.43 $16.19 $16.77 $17.29 $17.88 $18.50 Purchasing Clerk $1,154.40 $1 ,295.20 $1,341.60 $1,383.20 $1,430.40 $1,480.00 MW I - Meter Reader $30,014.40 $33,675.20 $34,881.60 $35.963.20 $37,190.40 $38,480.00 MW I - Parking Systems MW I - Pools MW I - Transit MW I - Library MWI - Transit Bldg Mnt Animal Center Assistant 3 Cashier-Revenue $14.91 $16.77 $17.29 $17.88 $18.50 $19.14 Clerical Assist - Cable TV $1,192.80 $1,341.60 $1 ,383.20 $1,430.40 $1,480.00 $1,531.20 MW I - Towing $31,012.80 $34,881.60 $35,963.20 $37,190.40 $38,480.00 $39,811.20 MW I - Water Customer Service Parking Enforcement Attendant Scalehouse Operator Water Services Clerk Equipment Clerk MW I - Water Plant MW I - Govt Bldgs 4 Account Clerk - Acctng $15.44 $17.29 $17.88 $18.50 $19.14 $19.86 Account Clerk - Revenue $1,235.20 $1,383.20 $1,430.40 $1,480.00 $1,531.20 $1 ,588.80 ClerkfTypist - Solid Waste $32,115.20 $35,963.20 $37,190.40 $38,480.00 $39,811.20 $41 ,308.80 MW I - Refuse MW I - Streets MW 11 - Cemetery MW 11 - Parking Systems Police Records Clerk Library Clerk Sr ClerklTypist - Recreation Animal Care Technician ClerklTypist - Parks & Forestry MW I - Wastewater Treatment Swimming Pool Asst Parking Clerk FY10afscme2.xls AFSCME PAYPLAN FY10 (JUNE 27, 2009) APPENDIX C - 3 Page 2 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 5 MW - Parks $16.00 $17.86 $18.40 $18.99 $19.70 $20.33 MW - Ramp/Meter Repair $1,280.00 $1,428.80 $1,472.00 $1,519.20 $1,576.00 $1 ,626.40 MW - Recreation $33,280.00 $37,148.80 $38,272.00 $39,499.20 $40,976.00 $42,286.40 MW - Transit MW -CBD MW - Forestry MW - Library MW - Govt Bldg 6 $16.51 $18.50 $19.14 $19.86 $20.54 $21.26 Buyer I - Equipment $1,320.80 $1,480.00 $1,531.20 $1,588.80 $1,643.20 $1,700.80 Community Service Officer $34,340.80 $38,480.00 $39,811.20 $41,308.80 $42,723.20 $44,220.80 Library Assistant I Mass Transit Operator Recycle Clerk - Landfill Buyer I - Purchasing Sr Police Records Clerk 7 $17.09 $19.14 $19.86 $20.54 $21.26 $22.03 Library Assistant 11 $1,367.20 $1,531.20 $1,588.80 $1,643.20 $1,700.80 $1 ,762.40 MW 11 - Refuse $35,547.20 $39,811.20 $41,308.80 $42,723.20 $44,220.80 $45,822.40 MW 11 - Wastewater Treatment Pint Parts/Data Entry Clk - Transit Production Assistant - Cable TV Program Assistant - Comm Dev Operations Asst - Sr Center Sr ClerklTypist - Streets Sr ClerklTypist - Wastewater Housing Assistant MWII - Water Disl. Customer Serv Rep - Transit Animal Services Officer CSO - Evidence MW 11 - Signs MW 11 - Water Service Customer Sarv Rap - Revenue 8 Engineering Technician $17.64 $19.86 $20.54 $21.26 $22.03 $22.83 Laboratory Technician $1,411.20 $1,588.80 $1,643.20 $1,700.80 $1,762.40 $1,826.40 Library Assistant 111 $36,691.20 $41,308.80 $42,723.20 $44,220.80 $45,822.40 $47,486.40 MW 111 - Forestry MW 11 - Streets MW 111 - Cemetery MW 111- Landfill MW 111- Parks Sr Accounts Payable Clerk Special Projects Asst. Cable Public Information Assistant - PCD MWIII- Refuse Housing Inspector Asst MW 111- Pools MW 111 - Water Service Parts/Inventory Clerk - Equip FY10afscme2.xls AFSCME PAYPLAN FY10 (JUNE 27, 2009) APPENDIX C - 3 Page 3 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 9 Buyer II $18.18 $20.33 $21.03 $21.77 $22.54 $23.34 Community Programmer $1,454.40 $1,626.40 $1,682.40 $1,741.60 $1,803.20 $1,867.20 Emergency Comm Dispatcher $37,814.40 $42,286.40 $43,742.40 $45,281.60 $46,883.20 $48,547.20 Mechanic I - Equipment Office Coord - Recreation Sr Engineering Tech Sr Library Assistant Housing Program Assistant MW III - Senior Center Communications Tech - Cable Landfill Operator 10 Body Repair Mechanic $18.70 $20.93 $21.62 $22.33 $23.13 $23.92 Housing Inspector $1,496.00 $1,674.40 $1,729.60 $1,786.40 $1,850.40 $1,913.60 Housing Office Manager $38,896.00 $43,534.40 $44,969.60 $46,446.40 $48,110.40 $49,753.60 Maintenance Operator - Wastewater TPO - Wastewater Treatment TPO - Water Maintenance Operator - Water 11 Housing Rehab Specialist $19.94 $22.03 $22.83 $23.77 $24.59 $25.51 MW 111- Streets $1 ,595.20 $1 ,762.40 $1,826.40 $1,901.60 $1,967.20 $2,040.80 MW III - Wastewater Collection $41,475.20 $45,822.40 $47,486.40 $49,441.60 $51,147.20 $53,060.80 Mechanic II - Equipment Microcomputer Specialist - Library Special Projects Inspector Library Web Specialist Mechanic II - Transit Accountant - Payroll MWIII - Lead Sweeper Oper Electrician MW III - Water Dist 12 Construction Inspector II $20.87 $22.81 $23.59 $24.47 $25.35 $26.18 Electronics Tech - Wastewater $1,669.60 $1,824.80 $1,887.20 $1,957.60 $2,028.00 $2,094.40 Librarian I $43,409.60 $47,444.80 $49,067.20 $50,897.60 $52,728.00 $54,454.40 SrMW-CBD Sr MW - Forestry Sr MW - Parks Sr MW - Turfgrass Specialist Utilities Technician - Water Building Inspector Sr MW - Landfill Public Info/Ed Coord - PW Recycling Coordinator Utilities Tech - Engineering FY10afscme2.xls AFSCME PAYPLAN FY10 (JUNE 27, 2009) APPENDIX C - 3 Page 4 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 13 Chemist $21.55 $23.77 $24.59 $25.51 $26.50 $27.48 Development Reg Specialist $1,724.00 $1,901.60 $1,967.20 $2,040,80 $2,120.00 $2,198.40 Elec Tech - Traffic Eng $44,824.00 $49,441.60 $51,147.20 $53,060.80 $55,120.00 $57,158.40 FSS Program Coord librarian II Mechanic III - Equipment (DAY) Mechanic III - Equipment (EVE) Sr Accountant - Acctng Sr Accountant - Revenue Survey Party Chief Mechanic 111 - Transit Internal Auditor 14 Program Spec - Sr Center $22.35 $24.59 $25.51 $26.50 $27.48 $28.35 Rec Program Supervisor $1,788.00 $1,967.20 $2,040.80 $2,120.00 $2,198.40 $2,268.00 Sr Construction Inspector $46,488.00 $51,147.20 $53,060.80 $55,120.00 $57,158.40 $58,968.00 Sr MW - Streets Sr MW - Wastewater Plant Sr MW - Water Dist Sr TPO - Wastewater Volunteer Spec - Sr Center Sr. TPO - Water Network Database Specialist - Library Sr MW - Water Plant Customer Service Coord Sr MW - Parking & Transit Sr MW - Wastewater Coli 15 Associate Planner $23.34 $25.54 $26.53 $27.53 $28.40 $29.38 Civil Engineer $1,867.20 $2,043.20 $2,122.40 $2,202.40 $2,272.00 $2,350.40 Human Rights Investigator $48,547.20 $53,123.20 $55,182.40 $57,262.40 $59,072.00 $61,110.40 Human Services Coord Sr Librarian FY10afscme2.xls APPENDIX D Classification Review Procedures Section 1. Purpose The Classification Review Committee will be responsible for maintaining fair and equitable classification of all AFSCME positions, for classifying new AFSCME positions, and resolving disputes over position classification. Section 2. Evaluation Instrument The Committee will use the Austin-Peters evaluation instrument used in the 2006 study and shall have responsibility for modification or interpretation of the evaluation instrument. Section 3. Committee Membership and Structure 1. The Classification Review Committee shall be comprised of ten members, five to be selected by the City, and five to be selected from the Union. Members will be selected based on their knowledge of a wide range of City jobs and operations. The Union will select its representatives to the Committee, subject to the City's ability to excuse the individual employee from his/her duties for the length of time necessary to accomplish the Committee's objectives. Selection of Union representatives will not be unreasonably denied. The Personnel Administrator will preside as facilitator. Section 4. Meetinqs 1. The Committee will meet as necessary to hear all classification review requests by employees, at the call of the Personnel Administrator, normally no later than 60 days following submission of an appeal. 2. Committee members will be compensated for all meeting time during the employee's regularly scheduled working hours. Section 5. Rules 1. All decisions of the Committee, except where otherwise noted, will be considered to be passed upon a simple majority of its members, which shall constitute a quorum. 2. In the event that the Committee is unable to achieve simple majority approval of any specific classification or compensation decision, classification or compensation of the position in question will remain unchanged. 3. A management committee member may vote in place of any absent Management Committee members. A Union committee member may vote in place of any absent Union member. D-2 4. The Classification Review Committee may waive, modify or amend any of the sections of this article as specified, upon unanimous vote of the Committee. The Committee shall determine all other necessary operating rules and procedures. 5. No new pay range or classification adjustments will be made without approval of the Committee. Section 6. Classification Reviews 1. Employees will be informed of the procedures for requesting a review of the classification of their position; provided, however, no reviews shall be conducted for one year following initial implementation of the study. 2. An employee may only request a review of his/her own position. Requests may also be made by a group of employees all holding the same job title. 3. An employee or group of employees requesting a review of the classification of a position will complete and submit information as requested by the Committee. 4. Employees will be allowed to make an oral presentation to the Classification Review Committee, within time limits imposed by the Committee. Oral presentations will be made in closed session if the employee so desires. 5. The employee's supervisor or other Administrative employees may be called for questioning by the Committee at the request of the Personnel Administrator. 6. The employee requesting review will be compensated for work time spent in the Committee meeting, except that if a group presentation is made, only two employees will be compensated. 7. Classification reviews may be initiated by the Personnel Administrator. Employees in the position being reviewed will be given ten working days notice of the review and will be entitled to all rights as outlined in this section. 8. Committee deliberations will be conducted in closed session. Section 7. New Positions 1. Newly created positions will be classified by the Personnel Administrator initially, with the classification of the position reviewed by the Committee, upon request, six months following the position being filled. Section 8. Salarv Adiustments 1. No new salary ranges will be created except for labor market impacted positions. 2. If the classification of a position is decreased, the salary of affected incumbent employees will not be reduced. D-3 3. Employees in positions found to be under-classified will receive a salary adjustment equal to: a. the minimum of the new salary range, if below the minimum, or b. a one-step increase (step to be defined as the percentage difference between steps in the salary range), if salary will fall on or below the maximum of the new range. Section 9. Labor Market Adiustments 1. Salary information will not be considered in the classification of a position. 2. Compensation of a position may be appealed by the affected employee, or group of employees, to the Committee utilizing the procedure in Section 6. 3. In the event that salary maximum of a position is shown to be under-paid by at least 15 percent (15%) based on relative comparable positions in other cities (provided a minimum of four cities report comparable positions), the Classification Review Committee may vote to temporarily assign the position to a newly created salary range. If less than four cities report comparable positions, the newly created salary range increases shall not exceed 15 percent (15%). Special grade assignments will expire at the end of every fiscal year. Salary survey evidence will be based only on a survey of comparable positions in the top ten cities (by population) in Iowa and may be presented by either Management or the Union. (Example: Position Y, Grade Y, Range $1,000-$1,300,15 percent off the market moved to Grade VA, $1,150-$1,495. Range width remains the same, salary maximum increases by survey average.) 4. Upon employee appeal, a salary survey will be conducted by the Personnel Administrator and presented to the Committee. The employee may also present salary information conforming to the above survey criteria (information to be gathered on the time and at the expense of the employee). Section 10. Fundinq 1. Decisions of the Committee will be effective the first day of the next pay period following City Council approval. Section 11. Impasse Procedures 1. The actions and decisions of the Classification Review Committee shall not be subject to the grievance/arbitration procedure of any collective bargaining agreement. Section 12. Release of Technical Information 1. Preservation of the integrity of the evaluation system necessitates that information regarding the rating and point value of the specific evaluation questions be limited to prevent manipulation of those points. No member of the Classification Review Committee will be permitted access to weighting information. D-4 Section 13, City Council Approval 1. All decisions of the Committee are subject to the approval of the City Council and availability of funding prior to implementation. Section 14. Duration 1. The parties understand that this procedure is a continuation of an experimental program and is itself experimental. This procedure shall be used to determine classification review requests during FY06-FY10 and then will be continued in effect thereafter only by mutual agreement of the parties. RE: Letter of ,2007 Mgr\asst\\unions\afscme\appendix.d APPENDIX E CONTRACT SIDE LETTER ON LIBRARY SCHEDULING After staffing needs for public service areas have been determined by each department, permanent schedules for these areas will be bid on three times annually to be effective January 1 to May 30, June 1 to August 31, and September 1 to December 31. Beginning with the Summer 2007 scheduling period, each department with an evening rotation will identify, by seniority, any staff in that rotation who prefer to work a 5:00-8:00 shift on Friday evening. If all Friday evening shifts are filled, scheduling for weekend and nights will proceed as below with the exception that persons who have chosen to work Friday evenings are not eligible to opt out of evening work. Any Friday evening shifts not filled in this manner will be scheduled as a weekend rotation as indicated below. Seniority will be used for the purpose of allowing employees to choose those weekends, those nights and those 9-6 shifts that they do not wish to work. Each schedule period the senior employee in each participating department will indicate those nights, weekends, and 9-6 shifts they do not wish to work. The second senior person will choose next, etc. Each employee will work a similar number of weekends, evenings and 9-6 shifts during the schedule period. If supervisors participate in evenings, weekend and 9-6 shift work on a regular basis, their seniority will be used to decide their place in the selection process. In the event that the Library staffing needs can be met without the necessity of scheduling all employees for a regular night or 9-6 shift, the senior employee who has not rejected night or 9-6 shift work for a previous schedule period shall have first choice in tuming down night or 9-6 shift work for the next schedule period. When all employees have been offered the first choice, then the first choice reverts back to the senior most employee. Employees will be allowed to trade work periods with the approval of the department head. In the event an employee desires weekend, evening or 9-6 shift work that employee will be given preference for that work provided it meets the needs of the department. There shall be no regular split shifts except by the agreement of the employee involved. RE: November 27, 1978 December 12, 2006 mgr\assl\unions\afscme\loc1 BJag.doc E-2 AMENDMENTS TO CONTRACT SIDE LETTER ON LIBRARY SCHEDULING Library employees may request to work 6 partial days; for example, one-half day on Saturday and one-half day on Monday, where staffing permits. The basis to determine adequate staffing will be enough people within one department electing the option to make it viable. For permanent full- time library employees who elect this option, work performed on the 7th day of the work week shall be considered overtime. Library employees working scheduled overtime on Sunday will have the option at the beginning of each permanent scheduling period to designate whether the time will be taken as compensatory time, or paid, at the rate of one and one half hours for each hour worked. Compensatory time off can be changed through mutual agreement at the same time and in the same manner as other scheduling or leave changes. Employees who wish to change their option of payor time compensation within a scheduling period may submit a request to their supervisor in the same manner as other scheduling and leave changes. The Library will honor requests of this nature whenever staffing and financial resources permit, with the understanding on both sides that no reasonable request will be unreasonably denied. RE: July 23, 1982 mgr\asst\unlons\afscme\loc183ag.dOC E-3 AMENDMENTS TO CONTRACT SIDE LETTER ON LIBRARY SCHEDULING Beginning with the fall 2001 Library scheduling period, such periods will be bid on three times annually effective the first Saturday after New Year's Day, the first Saturday on or after May I", and the first Saturday after Labor Day. The second paragraph of the November 27, 1978 Contract Side Letter on Library Scheduling is amended to clarify that the selection list to determine who works an evening in a scheduling period will be routed starting with the person on the list after the last person to make a choice in the previous schedule period. To maintain seniority advantage, new employees will be added at the bottom of the list when it is routed for the next schedule period after their hire. As a result, although the lists will originally be in seniority order, they may fall out of exact seniority order over time due to employee turnover. In accordance with Article 9, Section 6, when the Library is operating and open on City approved holidays, schedules will be selected as follows: The selection list for holiday shifts given compensatory time will be routed starting with the person on the list after the last person to make a choice in the previous schedule period. New employees will be added at the bottom of the list when it is routed for the next schedule period after their hire. During the departmental routing of the selection list of holiday shifts given compensatory time, part-time employees will select one shift before passing the list while full-time employees will select two. If not all shifts are filled after each employee has made their selection(s), the list will be routed again starting at the top of the list. No part-time employee may be required to work more than one shift per holiday. Conflicts will be resolved by the department manager and the affected employees. The selection list for paid holidays routes in seniority order. During its routing employees may select only one shift. If not all shifts are filled after the initial routing is complete, the list will be routed once again until all shifts are filled. If after re-routing all shifts are not filled, the manager will assign shifts in reverse seniority order. No employee may select nor be assigned more than one shift per paid holiday. Schedule period packets will include an opportunity for those who wish to accept extra Sundays to be identified. After Sunday shifts have been distributed equally, managers will distribute any extra Sunday shifts to those requesting additional ones. If no staff member accepts an extra shift, they will be distributed to departmental permanent. staff in the Sunday rotation on a fair and impartial basis. In addition, staff may relinquish up to one additional Sunday shift per schedule period, if the department head determines that staff are available to accept such additional shifts. Extra shifts chosen through this voluntary process are available for pay only. Employees cannot regain their shift after it has been reassigned. RE: October 10, 2000 mgf\asst\unionslafscme\loc1 B3ag.doc APPENDIX G.1 MEMORANDUM OF UNDERSTANDING City of Iowa City and American Federation of State, County and Municipal Employees AFL.CIO, Local 183 Re: Article XVIII Clothina and Eauipment, Section 1 Having met and conferred regarding bargaining unit personnel in the Police Department who are required to wear uniforms; specifically, Animal Control Officers, Community Service Officers, and Police Dispatchers/Police Desk Clerks, the parties have agreed to waive the provisions of Article 18, Section 1 in lieu of the following: A. The above referenced employees who are required to wear special uniforms will be provided with such uniforms. Required uniforms currently include the following. .1. Community Service Officer a. Six winter and six summer permanent press regulation shirts. b. Four pairs of regulation trousers. c. One winter and one summer regulation jacket. d. One regulation raincoat. e. One regulation pants belt. f. Three regulation ties. g. Regulation hat/cap. h. Two pairs of regulation winter gloves. 2. Animal Control Officers a. Six winter and six summer permanent press regulation shirts. b. Six pairs of regulation trousers. c. One regulation jacket d. One regulation raincoat. e. One regulation pants belt. f. Two pairs of regulation winter gloves. 3. Police Dispatchers, Police Desk Clerks a. Six winter and six summer permanent press regulation shirts. b. Four pairs of regulation trousers. c. One regulation pants belt. d. Three regulation ties. B. Upon submission of receipts by an employee, the City shall pay for the cleaning of uniforms or for the purchase of regulation shoes related to employment up to a total annual allowance of one hundred dollars ($100) per employee. Receipts shall be submitted to the Chief of Police or his/her designee by the first day of the month and shall be paid by the City within 30 days. mgr\asst\unionS\afscmelJoc1 BJag.doc G-2 C. The expenses of standard tailoring for proper fit upon issue shall be paid for by the City. D. Reolacement: 1. Clothing damaged in the line of duty shall be ordered within seven days of receipt of the report of loss or damage. 2. All uniforms shall be replaced by the City as needed upon the determination of the Chief of Police. In order to receive replacements, the items to be replaced must be surrendered to the designated supervisor. This clothing shall be ordered within seven days of receipt by the designated supervisor. Parties understand and agree that the above uniform items shall continue to be provided by the City as long as they continue to be required uniform wear as determined by the Chief of Police. re: March 11, 1991 nv\8SSfIUnlons\afscmelJoc183ag.doc APPENDIX H MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF IOWA CITY AND AFSCME LOCAL #183 JULY 1. 1994 The ~..nies agree as follows: Treetment Plant Operators. Wastewater Treetment Plant. will continue to receive shift differential based on the practice in effect on January 1. 1994. provided the then current schedule remains in effect. _l~W.t President __A. .. ...... SIDE Lt: I I ER OF AGREEMENT BETWEEN THE CITY OF IOWA CITY AND AFSCME LOCAL #183 JULY 1,1994 The penies egree as follows: At mutually agreed upon times during the 1996-1999 Contract. the investigetion and discussion of on-site chlldcere and/or chtldcare vouchers will .. be considered e proper topic for consideration by the Labor-Management Committee referred to in Article 20. Section 5. ~l Preside For the City: ~ \ \ \ \ \ Assistant City .....__~A.... _" SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF IOWA CITY AND AFSCME LOCAL #183 JULY 1, 2007 The parties agree as follows: The job classifications recommended for an upgrade as a result of the classification study will move to the new paygrade effective June 30, 2007. Employees in those classifications will move to the new paygrade on that date. Employees at step 6 longer than 12 months as of June 30, 2007, will receive an increase equal to 3.5% in addition to the across-the-board increase of 3.25%, provided that no employee will receive a wage rate that is lower than Step 1 or higher than Step 6 of the new paygrade. Thereafter, employees previously at step 6 will have a new eligibility date which will be the first day of each fiscal year. If an employee was placed on Step 1 or between steps 1 and 2 of the new paygrade, they will be eligible for a review and increase on the earlier of their current annual evaluation date or a new annual evaluation date of January 1. These employees will be eligible for the greater of 3.5% or step 2 at that time. Following implementation of the study, for employees above step 2 but between steps, future step increases will be equal to the % difference between the next lower and the next higher step. No employee will have a wage rate higher than step 6. Employees currently (as of June 29, 2007) in positions being downgraded will be treated as if their classification has not been changed. They will continue to receive all negotiated across-the-board increases, as well as step increases where applicable, as long as they remain as an employee of the City in their current position. Positions being downgraded are as follows: Position Old Range New Range MWI-Library (1 person remains an MWI, Range 2 & 2 people are retitled Custodian-Library, Range 1) 2 Customer Service Rep-Parking (retitled Parking Clerk) 7 Buyer II - Purchasing (1 person remains a Buyer II, 9 Range 9 & 1 person is retitled Buyer I, Range 6 Customer Service Rep - Revenue 9 Page Supervisor (retitled Sr. Library Assistant) 11 1 4 6 7 9 For the Union: p~ t 5Auur- President Mgr/asst/unions/side letter 7 -07 .doc