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Home My WebLink About2007-06-07 Info Packet I = 1 ~~~''t ~~~Jm.m~ ~.. ~ CITY OF IOWA CITY www.icgov .org CITY COUNCIL INFORMATION PACKET June 7,2007 MISCELLANEOUS IP1 Tentative Council Meeting and Work Session Agenda IP2 Letter from the City Manager: Retirement IP3 Letter from Mayor Wilburn to the City Manager: Retirement IP4 Letter from the City Clerk: Possible early start time for June 18 work session IPS E-mail from Stephen Vlastos to Mayor Wilburn: 21 Only Ordinance [Mayor Wilburn's response included] IP6 Regional arts and culture groups generate $63.08 million annually [submitted by Mayor Wilburn] IP7 Memorandum from the Director of Parking & Transit and the Transit Manager: Arts Fest Transit Service IP8 Letter from area residents to Mayor Wilburn: U.S. Mayors Climate Protection Agreement IP9 Police Department Use of Force Report - April 2007 IP10 Building Permit Information - May 2007 IP11 Minutes: East Central Iowa Council of Governments: April 26, 2007 PRELIMINARY/DRAFT MINUTES IP12 Planning and Zoning Commission: May 17, 2007 IP13 Economic Development Committee: May 29, 2007 I;; 1 ~=-:.....~... ~~Wi!:'"!. ~~ ..~~ .............. CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas 06-07 -07 IP1 June 7, 2007 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, JUNE 18 Emma J. Harvat Hall 6:30p Council Work Session . TUESDAY, JUNE 19 7:00p Formal Council Meeting Emma J. Harvat Hall . MONDAY, JULY 2 9:15a Special Formal Meeting · Staff Evaluations Emma J. Harvat Hall . MONDAY, JULY 9 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JULY 10 7:00p Special Formal Council Meeting Emma J. Harvat Hall . MONDAY, JULY 23 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JULY 24 7:00p Special Formal Council Meeting Emma J. Harvat Hall . WEDNESDAY, JULY 25 7:30a Joint Meeting Johnson County Fair . MONDAY, AUGUST 20 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, AUGUST 21 7:00p Formal Council Meeting Emma J. Harvat Hall l! ! ~~~~tt "... ".Ii\f__ ....;~ ~ CITY OF IOWA CITY www.icgov.org OFFICE OF THE CITY MANAGER Stephen J. Atkins City Manager steve-atkins@iowa-city.org Dale E. Helling Assistant City Manager dale-hell ing@iowa-city.org 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5010 Fax: (319) 356-5009 r;:] June 5, 2007 Mayor Ross Wilburn and members of the City Council: The purpose of this letter is to inform you of my plans to retire from the position of City Manager on or about August 1, 2007. I will plan to prepare an information packet identifying issues and the status of those issues for my successor. My thanks to each of you. ~ Stephen . Atki City Manager ,: 1 -_:::. -~ !~-ai~8t ~~"T..~~ ......... ----- CITY OF IOWA CITY [;J WWW.lcgov.org CITY COUNCIL June 6, 2007 Ross Wilburn Mayor Mr. Steve Atkins, City Manager City of Iowa City 410 East Washington Street Iowa City, IA 52240 Regenia Bailey Mayor Pro Tern Connie Champion Amy Correia Bob Elliott Mike O'Donnell Dee Vanderhoef Dear Steve, On behalf of the City Council, I want to extend my very best wishes for your retirement in August. You have accomplished a great deal during your tenure with the city of Iowa City. Anyone who devotes so many years to public service deserves wholehearted congratulations! I have spoken with the Council and everyone wants you to know of their appreciation of your work over the years. Although our accepting of your resignation and retirement will be reluctant, our best wishes go with you. On a personal note, our form of local government requires a solid relationship between the city manager and the mayor in order to be effective. I consider myself fortunate to have been one of the many mayors to have enjoyed a great working relationship with you. While you won't be working for the city anymore, I know that either through your art work or another of your many talents, you will continue to make positive contributions to our community. I'll look forward to collaborating with you in some other way and on some other service path that benefits our community. Sincerely, ~ Mayor Cc: City Council council@iowa-city.org 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5010 Fax: (319) 356-5009 1 ~ 1 ...-~= -lit !~ai~'t ~~_.., -"\ -- C I T Y 0 F lOW A C I T Y I D~;:~7 I MEMORANDUM DATE: June 7, 2007 FROM: Mayor and City Council Marian K. Karr, City Clerk ~~~ TO: RE: Possible early start time for June 18 work session Please check your calendars and see if you are able to attend a work session starting at 4:30 on Monday, June 18. There are a number of items that may take time and thought it was worth checking on an earlier start time. Please email or call me on whether that time would work for you. PI" ~~;;h Marian Karr From: Ross Wilburn Sent: Tuesday, June 05, 2007 3:24 PM To: stephen vlastos Cc: Marian Karr Subject: RE: 21 only ordinance Dear Stephen, Thank you for expressing your interest in this issue. I am not sure if you are aware of this, but the city council will have only two options in response to the citizen lead initiative item. 1. Adopt the amendment to our alcohol ordinance as written (tehcnically adopt with no substansive changes) OR . 2. Place it on the ballot for the public to vote on whether to adopt the ordinance. While this letter does not address the points you raise, I thought it important to let you know, if you were unaware, that according to our home rule charter, the above are the only choices the city council has upon which to act. I will say in response to one of your points that I am aware by direct observations of the negative impacts of underage drinking as well as over consumption of alcohol on individuals and on our community. I haven't polled the council, but I suspect that the council will place the item on the ballot. We are required to act on one of the two options within I believe 60 days from the time the initiative was certified. If the item is placed on the ballot and it passes, it would likely become effective immediately after the county supervisors certify the election results. The election date will probably be this November's general election. Thank you again for your input and if the council places this on the ballot, you will have an opportunity to vote on the issue directly, if you are a registered voter. Ross Wilburn Mayor City of Iowa City From: stephen vlastos [mailto:stephen-vlastos@uiowa.edu] Sent: Mon 6/4/2007 2:31 PM To: Ross Wilburn Subject: 21 only ordinance Dear Mayor Wilburn I begin with the disclaimer than I do not own a bar or have any financial interest in a bar; in fact, i rarely go to bars at all. I follow with the claim that as a professor of history at the University ofIowa I have dedicated my professional career to educating University ofIowa undergraduates: precisely the age cohort the ordinance is targeting. The welfare and well-being 18-20 year olds is of the great concern to me. Ifthere were any evidence the 21-only ordinance would benefit the targeted population, I would support it. But there just isn't any, as anyone who has studied Prohibition in the United States or similar "temperance" movements in other societies knows all too well. Adoption of the 21-onlyt ordinance will have only a marginal influence on the amount of underage drinking in Iowa City. What it will change is where underage drinking takes place. The under-21 crowd 6/5/2007 Page 2 of2 who now frequent downtown will move to "party" houses, where there are no limits on ages or amount of alcohol consumed. At present the under-21 crowd that frequents downtown bars is constantly subject to the surveillance ofIowa City's police force, which, of course, does not limit, the extent of underage drinking. Adoption of this ordinance will push underage drinkers into far more risky environments--with a complete absence of adult supervision. What benefit this? The second fully predictable result will be an explosion in "party" houses, which already blight the near- in residential areas ofIowa City. Most members of the City Council live in neighborhoods that will be unaffected by this development. You may not even be aware of the current the proliferation of "party houses" and the extent of the problem of noise pollution associated with party houses. Nor are you probably aware that despite the passage of an excellent noise ordinance, effective enforcement is very difficult. Especially on Friday and Saturday evenings when the problems arise, the Iowa City police's response time to a noise ordinance violation complaint is one two hours. Further, police rarely ticket noise and behavior that disturbs the neighborhood. The road to Hell is paved with good intentions. I do not doubt the sincerity of those who are pushing this ordinance--just their wisdom. Adoption of this ordinance would be a terrible mistake. Sincerely, Stephen Vlastos 1346 E. Bloomington St. Iowa City, IA 52245 338-8337 6/5/2007 From Mayor Wilburn UiJ CONTACT: Joe Jennison, 319-533-5257 or 800-650-ARTS Regional arts and culture groups generate $63.08 million annually CEDAR RAPIDS, Iowa - June 6, 2007 -- The Corridor's many nonprofit arts and culture organizations generate an estimated $63.08 million annually in regional economic activity. This according to results of a new study conducted by Americans for the Arts and administered by the Iowa Cultural Corridor Alliance (ICCA). The study was based on interviews completed in the Corridor throughout 2006, and confirmed that the annual $63.08 million in economic activity -- $31. 78 million by nonprofit arts and culture organizations and an additional $31.3 million in event-related spending by their audiences - supports 1,986 full-time equivalent jobs, generates $33.9 million in household income to local residents, and delivers $6.21 million in local and state government revenue. The Results · $31,777,183 spent annually in the Corridor by nonprofit cultural organizations · $31,303,523 spent annually in the Corridor by local and out-of-town arts patrons · $33,899,000 in resident household income · $2,744,000 in local government tax revenue · $3,440,000 in state government tax revenue · 1,986 full-time equivalent jobs The Iowa Cultural Corridor is one of 156 regions that participated in the Americans for the Arts study. The regional study, titled "Arts & Economic Prosperity III: The Economic Impact of Arts and Culture Organizations and their Audiences in the Iowa Cultural Corridor," is part of the most.comprehensive study of its kind ever conducted. This is Americans for the Arts' third such national study and the first time that an Iowa region has been involved. The national study documents the economic impact of the nonprofit arts and culture industry in 116 cities and counties, representing all 50 states and the District of Columbia. "The results of this study send a strong signal to our legislators, donors and patrons," said Darcy Bemus, President ofthe Board oflCCA "By supporting the many arts and culture organizations of the Corridor, we are also investing in the Iowa Cultural Corridor's economic well-being. Now, more than ever, the arts mean business." The Iowa study included interviews with 63 local nonprofit arts and culture organizations and 565 local and visiting arts and culture patrons. A complete copy of the Iowa study is available at www.culturalcorridor.orgA complete copy of the national study is available at www.amerieansforthearts.orgleconomicimpact CONTACT: Joe Jennison, 319-533-5257 or 800-650-ARTS FACT SHEET · $31,777,183 spent annually in the Corridor by nonprofit cultural organizations · $31,303,523 spent annually in the Corridor by local and out-of-town arts patrons · $33,899,000 in resident household income · $2,744,000 in local government tax revenue · $3,440,000 in state government tax revenue · 1,986 full-time equivalent jobs . Cultural organizations in the Corridor generate $63.08 million in direct economic impact every year. This includes direct spending of$31.78 million annually, and an additional $31.3 million in local spending by their audiences. Cultural organizations also create $6.21 million in state and local tax revenue. . The statistics we are sharing today are from Arts and Economic Prosperity 111, a national survey of cultural organizations done by Americans for the Arts. The figures are based on the responses to the survey of those 63 Corridor cultural endeavors, and a sampling of their audiences. . Of audience members surveyed, 4 in 5 were locals. One in five came from outside the Corridor. A local patron spends, typically, $11.46 per person in the Corridor, in addition to the ticket price, according to the Americans for the Arts survey. Out-of-town audience members spend FOUR times as much, $46.12, beyond the cost of admission. . The Corridor, for these purposes, is an 11-county area of a little more than 500,000 people. The region in the American for the Arts study with the clo~est dollar total to the Corridor numbers is Greater Harrisburg, Penn., which has THREE times the Corridor's population. . For purposes of comparison, a good car dealership in the Corridor sells about $50 million worth of cars in a year. Local Hy- V ees take in $32 to $40 million annually at any gi yen store. . According to the study, the local nonprofit arts and cultural organizations directly employ 642 full-time equivalent workers. The Gazette Company has 650; Oral BLabs has 500. This according to figures compiled by the Corridor Business Journal. . Using the same sources, the total economic impact of the local nonprofit arts and cultural organizations on the community corresponds to 1,986 full-time equivalent jobs. Quaker Oats employs 1,100 locally and Maytag employs 2,200 locally. Using the figures from the study and the numbers provided by the Corridor Business Journal, this would make the Corridor's non-profit arts culture organizations the 10th largest employer in the Corridor. The following community leaders will be available for comment after the press conference: Regenia Bailey, Iowa City Mayor Pro Tern Tim Boyle, Cedar Rapids Area Convention & Visitors Bureau Lee Clancey, Cedar Rapids Chamber of Commerce Mayor Kay Halloran, City of Cedar Rapids Linda Langston, Linn County Supervisor State Representative Tyler Olson, House District 38 Nancy Quellhorst, Iowa City Chamber of Commerce Josh Schamberger, Iowa City/Coralville Convention & Visitors Bureau Mary Sundet-Jones, Division Administrator, Iowa Arts Council Mayor Ross Wilburn, City oflowa City About ICCA ICCA was formed in October of 2005 with the merging of the Johnson County Cultural Alliance (JCCA) and the Cedar Rapids Area Culture Alliance (CRACA). The group's mission is to build, strengthen and lead the Corridor's arts and culture organizations and the communities they serve. ICCA maintains www.culturalcorridor.org. the area's one- stop shop for news and information about upcoming cultural events in the Cedar Rapids/Iowa City Corridor. About Americans for the Arts Americans for the Arts is the leading nonprofit organization for advancing the arts in America. With offices in Washington, DC, and New York City, it has a record of more than 45 years of service. Americans for the Arts is dedicated to repr~senting and serving local communities and creating opportunities for every American to participate in and appreciate all forms of the arts. Additional information is available at www.AmericansForTheArts.org. The Economic Impact of Nonprofit Arts and Culture Organizations and Their Audiences in THE IOWA CULTURAL CORRIDOR The Arts & Economic Prosperity 111 study provides compelling new evidence that the nonprofit arts and cuIh1re are a $63.08 million industIy in the Iowa Cultural Conidol~ne that supports 1,986 full-time equivalent jobs and generates $6.21 million in local and state govemment revenue. Nonprofit arts and culture organizations, which spend $31.78 million each year, leverage a remarkable $31.3 million in additional spending by arts and culture audiences-spending that pumps vital revenue into local restaurants, hotels, retail stores, parking garages, and other businesses. By demonstrating that investing in the arts and culture yields economic benefits, Arts & Economic Prosperity 111 lays to rest the common misconception that communities support the arts and culture at the expense of local economic development In fact, commlUlities that support the arts and culture not only enhance their quality of life, they also invest in their economic well- being. This report shO\vs conclusively that the arts mean business in the Iowa Cultural Corridor! Total ExpendRures Full-Time Equivalent Jobs Resident Household Income Local Government Revenue State Government Revenue $63,080,706 1,985 $33,899,000 $2,774.000 $3,440,000 The impact of spending by nonprofit arts and culture organizations is far reaching: they pay their employees, purchase supplies, and acquire assets within the local community. Additionally, unlike most industries, the nonprofit arts and culture leverage signitkant event- related spending by their audiences. Whether serving the local commlUlity or out -of-town visitors, a vibrant arts and culture industry helps local businesses thrive. Total Expenditures Full-Time Equivalent Jobs Resident Household Income Local Government Revenue $31,777,183 1,185 $20.419,000 $1,102,000 $1,219,000 State Government Revenue Total Expenditures Full- Time Equivalent Jobs Resident Household Income $31,303,523 801 $13,480,000 $1,672,000 $2,221,000 Local Government Revenue State Government Revenue Total Attendance 1,353,959 342,306 Percent 80 20 Per Person Average $11.46 $46.12 T alai Spending $15,516,370 $15,787,153 RefreshmentsiSnacks At Event $2.78 Meals BeforelAfJ.er Event $6.62 Souvenirs and Gifts $2.31 Clothing and Accessories $1.27 Ground Transportation $2.42 Event-Related Ch~d Care $0.12 Overnight Lodging (one night only) $2.55 OtheriMiscelianeous $0.37 Total Per Person Spending $18.44 1 ~ 1 f~~~tt ~~-=.~ ........ .. CITY OF IOWA CIT'r1 o~;;71 MEMORANDUM Date: June 6, 2007 City Council Joe Fowler, Director Parking & Transit ::r::- Ron Logsden, Transit Manager (2.L Arts Fest Transit Service To: From: Re: Saturday June 2nd and Sunday June 3rd Iowa City Transit operated extended hours to provide additional transportation options to persons wishing to attend the Iowa City Arts Fest. Saturday operations were extended until 11 :00 p.m. and Sunday reduced service was operated from 11 :00 a.m. until 6:30 p.m. No fare was charged either day. Saturday's ridership total was 1582 passengers. This is an increase of approximately 482 riders over our summer Saturday average. Sunday's ridership was 401. This was the first time Sunday transit service was operated by Iowa City Transit. We believe the extended service was success for the first time we have attempted running this type of special event service. With the introduction of any new transit service ridership increases as the community becomes aware of the new service. We anticipate an increase in ridership during the upcoming Jazz Fest. Cc City Manager ........- _....,.~ "I ' \ \ \-- \' \_. \ ) I ; '-- ....-. ~ ZOGl -6 r;\l 7: 39 Mayor Ross Wilburn City Hall 410 East Washington Street Iowa City, IA 52240 ,\. "--,\\1 \ \ \) 'i \ 1-"\ Dear Mayor Wilburn, We are so grateful that you have signed the U.S. Mayors Climate Protection Agreement. Thank you for being willing to provide leadership to this important effort. Global climate change is a critical issue facing our community, nation and world. Decisive, visionary leadership is needed to address the causes of this problem and bold action is needed to dramatically reduce greenhouse gas emISSIons. By signing the U.S. Mayors Climate Protection Agreement you are demonstrating your willingness to assist with this important issue. Thank you for inspiring individuals and our community to do their part to protect the earth now and for our children and grandchildren. Thank you. Sincerely, o~ ~u.p.~ ~~I~ ~UJ~~, ~~ ~/~ G(~ ~~,~Ci%- ~ ~Id~~fr &d~) ~~ 5;};;t~~ ~I~~ ~~~-IOW~', ~~ ' -.:h~ tity ClziWW fJ{JM - ! (} W C( (! {htI ~~~r , - tff~ 01J ( ~ <. 81/18 04-27 20432 Criminal An officer displayed a handgun while Mischief conducting a high-risk stop of a vehicle reportedly occupied by armed persons. 84/51 04-29 21061 Domestic An officer displayed the less-lethal shotgun Assault - armed while at the scene of a barricaded & reportedly subject armed person. 85/88/ 04-30 Tactical team members displayed firearms while 13/16/ making entry & arrest. 34/51 08 04-30 21069 Possible Officer used hands-on control techniques to Suicidal Subject prevent self-destructive person from further injuring himself or others. ~ ' .~ -". IP10 \\\ 1 -. I BUILDING PERMIT INFORMATION May 2007 KEY FOR ABBREVIATIONS ..,' . Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW - New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RA C - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other Page: Date: To: From: 2 6/1/2007 5/1/2007 5/31/2007 City of Iowa City Extraction of Building Permit Data for Census Bureau Report Total ADD/NON permits: 1 IYK IYK Impr Use Stories Units Valuation ADD MIX 2 0 $4,260 Total Valuation: $4,260 ADD NON 0 $262,000 Total Valuation: $262,000 Permit Number Name Address BLD07-00161 NANCY KENNEDY 224 S LINN ST FRONT ENTRY DECK ADDITION FOR MIXED USE BUILDING Total ADD/MIX permits: 1 BLD07-00199 FOUR OAKS OF IOWA 1916 WATERFRONT DR ADDITION FOR USE AS HlGHSCHOOL CLASSROOMS BLD07-00241 BENJAMIN P ANZELC 1038 MUSCA TINE AVE ADD RAC 0 $1,800 12' x 18' addition to detached garage Total ADD/RAC permits: 1 Total Valuation: $1,800 BLD07-00211 SAINI, JEET KAUR 810 E MARKET ST ADD RDF 0 0 $35,692 2nd FLOOR ADDITION AFTER THE FACT ON EXISTING 1 ST FLOOR ADDITION PREVIOUSLY BUILT WITHOUT PERMIT Total ADD/RDF permits: 1 Total Valuation: $35,692 BLD07-00228 ROBERT WARNER 712 RONALDS ST ADD RSF 2 0 $121,370 ADDITION FOR SFD BLD07-00206 HOWARD COLLINSON 415 LEE ST ADD RSF 0 0 $50,000 ADDITION FOR SFD BLD07-00258 AL & NANCY SHERBURNE 2032 RIDGEWAY DR ADD RSF 0 0 $45,000 ADDITION FOR SFD BLD07-00209 LAUREEN IPSEN 1710 PRAIRIE DU CHIEN R ADD RSF 0 $20,000 ADDITION TO A TT ACHED GARAGE FOR SFD BLD07-00249 ALLEN YATES 2 DURANGO PL ADD RSF 0 $7,500 16' x 12' Three season porch(over existing deck) BLD07-00254 BILL DERVRICH . 2369 RUSSELL DR ADD RSF 0 0 $6,030 DECK ADDITION FOR SFD INCLUDING SCREEN PORCH BLD07-00204 GREGORY A & LEAANN KU 42 RITA LYN CT ADD RSF 0 $4,500 14' x 16' Screen Porch BLD06-00484 KEITH E YENTER 734 OAKLAND AVE ADD RSF 0 0 $3,200 PORCH ADDITION FOR SFD BLD07-00185 LANA M HOLLADAY 2034 LITTLE CREEK LN ADD RSF 0 0 $2,200 DECK WITH HOT TUB FOR SFD BLD07-00195 NANCY PORTER 2519 POTOMAC DR ADD RSF 0 0 $2,000 DECK ADDITION FOR SFD BLD06-00953 BENJAMIN J MOEHLMANN 1307 KIRKWOOD AVE ADD RSF 0 0 $1,500 DECK ADDITION FOR SFD BLD07-00240 TONY & JANE VANDEN BU 2208 ARIZONA AVE ADD RSF 0 $1,500 II' x 15' uncovered wood deck Page: 3 City of Iowa City Date: 6/1/2007 Extraction of Building Permit Data for To: 5/1/2007 Census Bureau Report From: 5/31/2007 ~ ~ Permit Number Name Address ImDr Use Stories Units Valuation BLD07-00247 LARRY EUGENE BEUTER 2673 CONCORD CIR ADD RSF 0 $1,500 12' x 20' uncovered wood deck BLD07-00259 RICK ARENAS 121 AMHURST ST ADD RSF 0 0 $1,500 DECK ADDITION FOR SFD BLD07-00201 EDGAR & DEBORAH THOR 631 SCOTT PARK DR ADD RSF 0 0 $1,400 REAR DECK STAIRS BLD07-00205 KENT & TIFF ANY RALSTO 821 RUNDELL ST ADD RSF 0 0 $400 DECK ADDITION FOR SFD Total ADDIRSF permits: 16 Total Valuation: $269,600 BLD07-00194 CHlPOTLE MEXICAN GRILL 201 S CLINTON ST 112 ALT NON 0 0 $300,000 ALTERATION AND CHANGE OF OWNERSHIP OF RESTAURANT BLD07-00186 MERCY HOSPITAL 500 E MARKET ST ALT NON 0 0 $250,000 CAFETERIA EXPANSION FOR HOSPITAL BLD07-0021O BOCHNER CHOCOLATE 1423 WATERFRONT DR ALT NON 2 0 $180,000 CHANGE OF USE FROM TOOL STORE TO CHOCOLATE FACTORY BLD07-00237 PREUCIL SCH OF MUSIC 524 N JOHNSON ST ALT NON 0 0 $108,000 Replace windows in school BLD07-00232 SOUTHGATE 779 MORMON TREK BL V ALT NON 3 0 $72,336 CONVERT FORMER RETAIL SPACE INTO OFFICES BLD07-00207 BUCKLE DOWN PUBLlSHI 2308 HEINZ RD ALT NON 0 $68,300 CONVERT STORAGE TO OFFICE BLD07-00227 MIKE LlAUT AUD 20 S CLINTON ST ALT NON 0 0 $30,000 INTERIOR REMODEL OF RESTAURANT BLD07-00235 STEVE KOHLI 313 SCOTT CT ALT NON 2 0 $2,000 AL TERA TION OF DANCE STUDIO BLD07-00229 QUON TRAN 205 E BURLINGTON ST ALT NON 0 0 $1,000 NAIL SALON IN TENANT SPACE-REMOVE WALLS Total AL TINON permits: 9 Total Valuation: $1,011,636 BLD07-00222 BERDENA MULFORD 93 ARBOR HILL CIR ALT RDF 0 0 $25,000 BASEMENT FINISH FOR DUPLEX UNIT Total ALT/RDF permits: 1 Total Valuation: $25,000 BLD07-00233 URIEL & RACHELLE TSACH 1014 SHERIDAN AVE ALT RSF 2 0 $40,000 BATH REMODEL OF SFD BLD07-00157 SUSAN SHULLA W 718 N JOHNSON ST ALT RSF 0 0 $32,800 BASEMENT FINISH/ALTERATION FOR SFD BLD06-00863 DON & KRISTIN MCGLAUGl 608 TIPPERARY RD ALT RSF 0 0 $20,000 BASEMENT FINISH FOR SFD BLD07-00243 JESSE ALLEN 3612 GLASTONBURY ST ALT RSF 0 0 $10,000 Basement finish BLD07-00244 ALLEN HOMES INC 3672 GLASTONBURY ST ALT RSF 0 0 $10,000 Basement finish Page: 4 City of Iowa City Date: 6/1/2007 Extraction of Building Permit Data for To: 5/1/2007 From: 5/31/2007 Census Bureau Report IxM- IxM- Permit Number Name Address Impr Use Stories Units Valuation BLD07-00245 JESSE ALLEN 10 MARY CT ALT RSF 0 0 $10,000 Basement finish BLD07-00248 JEFF & SARA BRAVERMAN 3428 KILLARNEY RD ALT RSF 0 0 $2,500 Basement finish(one room only) BLD07-00218 CINDY HENNAGER 2215IST ALT RSF 0 $750 BASEMENT EMERGENCY ESCAPE AND RESCUE OPENING BLD07-00223 STEVE LONG 520 S GOVERNOR ST ALT RSF 0 0 $500 CONVERT DUPLEX INTO SINGLE F AMIL Y DWELLING BLD07-00267 HEIDI SMITH & GARY SHA 1426 LANGENBERG AVE ALT RSF 0 0 $500 BASEMENT FINISH FOR SFD BATHROOM REMAINING UNFINISHED Total ALT/RSF permits: 10 Total Valuation: $127,050 BLD07-00097 CENTER CITY PARTNERS 336 S CLINTON ST NEW MIX 4 24 $3,520,104 MIXED USE BUILDING WITH COMMERCIAL FLOOR AND 3 STORIES RESIDENTIAL Total NEW/MIX permits: 1 Total Valuation: $3,520,104 BLD07 -00177 ACT 2609 S SCOTT BLVD NEW NON 0 $3,800,000 OFFICE BUILDING AND COMPUTER DATA CENTER BLD07-00128 TERRY LOCKRIDGE & DUN 2225 MORMON TREK BL V NEW NON 2 0 $2,000,000 OFFICE BUILDING BLD07-00081 FIRST AMERICAN BANK 640 HIGHWAY 1 NEW NON 0 $1,944,385 NEW 8,500 SQUARE FEET BANK BUILDING WITH TENANT SPACE BLD07-0001l OTV, LLC 503 WESTBURY RD NEW NON 0 $736,035 10,712 SQ.FT. COMMERCIAL BUILDING ENVELOPE BLD07-00253 AMERICAN BANK & TRUST 551 WESTBURY DR NEW NON 0 $575,000 BANK BLD07 -00062 TOYOTA OF lOW A CITY 1620 HIGHWAY 1 W NEW NON 0 $418,000 CAR DEALERSHIP BUILDING BLD07-00190 CHRISTIAN RTRMNT SERV . 1116 OAKCREST ST NEW NON 0 0 $26,250 BRICK WALL AND STAIRS FOR PARKING LOT Total NEW/NON permits: 7 Total Valuation: $9,499,670 BLD07-00202 ROBERT DECKER 813 RONALDS ST NEW RAC 0 $19,000 DETACHED GARAGE ADDITION FOR SFD BLD07-00175 ROYCE & BETSY CHESTNU 425 CLARK ST NEW RAC 0 $10,000 DETACHED GARAGE ADDITION FOR SFD Total NEWIRAC permits: 2 Total Valuation: $29,000 BLD07 -00214 REMPEL CONST & CABINE 1049 PRAIRIE GRASS LN NEW RSF 2 $400,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00234 MELLINGER & SONS CONSl 4155 NEWCASTLE DR NEW RSF 2 $330,000 SFD WITH A TT ACHED 3 CAR GARAGE Page: 5 City of Iowa City Date: 6/1/2007 Extraction of Building Permit Data for To: 5/1/2007 From: 5/31/2007 Census Bureau Report ~ ~ Permit Number Name Address Impr Use Stories Units Valuation BLD07-00140 HOMES BY HOOGERWERF 22 GREEN MOUNTAIN DR NEW RSF $328,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00225 STELLAR HOMES 1082 MEADOWLARK DR NEW RSF $319,900 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00144 W ALTON BUILDERS INC 4421 TEMPE PL NEW RSF 2 $231,425 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00197 B & H BUILDERS 1840 RICHMOND LN NEW RSF 0 $230,000 SFD WTIH A TT ACHED 2 CAR GARAGE BLD07-00198 B & H BUILDERS 1832 RICHMOND LN NEW RSF $220,000 SFD WTIH A TT ACHED 2 CAR GARAGE BLD07-00086 JESSE ALLEN CONSTRUCTIc 406 THORNBURY AVE NEW RSF 2 $181,838 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00131 ALLEN HOMES INC 3672 GLASTONBURY ST NEW RSF $151,087 ZERO-LOT LINE SFD WITH A TT ACHED 2 CAR GARAGE Total NEWIRSF permits: 9 Total Valuation: $2,392,250 BLD07-00238 ST MARKS UNITED METHOl 2675 WASHINGTON ST REP NON 0 0 $25,885 Reroof Church Total REP/NON permits: 1 Total Valuation: $25,885 BLD07-00219 MICHAEL T MCLAUGHLIN 530 S DODGE ST REp RDF 0 0 $150,000 FIRE REPAIR FOR DUPLEX Total REPIRDF permits: 1 Total Valuation: $150,000 BLD07 -00217 DUANE TACK 1447 ABER AVE REP RMF 0 0 $18,533 REROOF RMF BUILDING BLD07-00230 SOUTHGATE DEV CO 321 FINKBINE LN REP RMF 3 0 $6,000 REROOF RMF UNITS BLD07-00231 GEE PROPERTIES LLC 2714 WAYNE AVE REP RMF 0 0 $3,000 REPLACE DECK FOR RMF BUILDING Total REPIRMF permits: 3 Total Valuation: $27,533 BLD07-00212 MICHAEL P & ARA MAY HU 3006 BROOKSIDE DR REP RSF 0 0 $1,000 Fire Repair Total REPIRSF permits: 1 Total Valuation: $1,000 GRAND TOTALS: PERMITS: 65 VALVA TlON : $17,382,480 Submitted by Council Member Vanderhoef MINUTES East Central Iowa COWlcil of Governments Board Meeting 1:00 p.m. - April 26, 2007 700 16th Street NE, Suite 301, Cedar Rapids, IA MEMBERS PRESENT David Vermedahl-Benton County Supervisor Pat Harney-Johnson County Supervisor Charles Montross-Iowa County Supervisor Don Gray-Mayor of Central City Ed Raber-Washington County Citizen Henry Herwig-Coralville City Council Bill Daily-Benton County Citizen Linda Yoder-Iowa County Supervisor Lu Barron-Linn County Supervisor Gary Edwards-Iowa County Citizen Ann Hearn-Linn Counly Citizen Dennis Hansen~ones County Citizen Larry Wilson..Johnson County Citizen Richard Cicalo-Mayor of Washington MEMBERS ABSENT Dee Vanderhoef-Iowa City City Council James Houser-Linn County Supervisor Don Magdefrau-Benton County Citizen Leo Cook~ones County Supervisor Jennifer Fischer~ones County Citizen Justin Shields-Cedar Rapids City Council Randy Payne-Washington County Supervisor ALTERNATES PRESENT - None OrnER'S PRESENT- None STAFF PRESENT Doug Elliott-Executive Director Gina Peters-Administrative Assistant Jennifer Ryan-PlanMr Kristin Simon-Planner Cary Stowe-Housing Specialist Chad Sands-Planner Lisa-Marie Garlich-Planner Lisa Treharne-PlanMr Robyn Jacobson-Planner Mary Rump-Planner 1.0 CALL TO ORDER Meeting called to order by Chairperson, David Vennedahl at 1 :07 p.m. .1 Retognition of Alternates - None .2 Public Discussion - None .3 Approval of Agenda M/S/C (Hamey/Montross) to approve the agenda. All ayes. (Cicalo and Ba"on joined the meeting.) 2.0 ROUTINE MATTERS .1 Approval of Minutes (March 29, 2007) Corrections to the minutes: Herwig was incorrectly listed as absent and Ryan was listed twice. M/S/C (Daily/Wilson) to approve the minutes with the corrections. All ayes. .2 Budget ReportslBalance Sheets Elliott banded out the March fmancial statements and gave an overview. M/S/C (Raber/Gray) to receive and file the March fInancial statements for audit. All ayes. 3 I ~P11 I 3.0 AGENCY REPORTS .1 Director's Report Elliott told the board the Employment Law Workshop was held on April 9 and another will be scheduled for during the day later this year. .2 Community Development Report Treharne announced a full application was submitted to EDA the beginning of April. She is working on updating the CEDS document. .3 Housing Report Edwards asked if any information was gathered concerning the lack of Housing Fund awards. Elliott said staff is waiting to meet with IDED. Raber asked when FHLB applications are due next. Elliott said September. .4 Transportation Report Rump reviewed the Transit Facility Study included with the board packet. She handed out replacement pages 13 and 20. Discussion followed. M/S/C (YoderlBarron) to approve the Transit Facility Study. All ayes. .5 Solid Waste Report Ryan said the 1-380 clean up went well, about 650 bags of trash were collected and an appreciation event is to be held on Sunday at the Kernel's stadium. Iowa County recently was awarded a grant from Keep Iowa Beautiful for a clean up. 4.0 COMMITTEE REPORTS .. Executive Committee -None .2 Personnel Committee The committee should gather after the meeting to set a meeting date to discuss the employee handbook. .3 Budget Committee-None .4 Transit Operaton Group -None .5 Solid Waste Technkal Advisory Committee -None 5.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (HerwigIMontross) to approve payment of expenditures. All ayes. 6.0 NEW BUSINESS .1 Legislative Discussion Discussion followed on various topics of interest. NEXT MEETING: April 26, 2007 M/S/C (GraylHarney) to adjourn the meeting at 1:50 pm. All ayes. Ed Raber, Secretary/freasurer May 31, 2007 4 MINUTES PLANNING AND ZONING COMMISSION MAY 17. 2007 -7:30 P.M. EMMA J. HARVAT HALL - CITY HALL Preliminary rnrJ MEMBERS PRESENT: Dean Shannon, Bob Brooks, Ann Freerks, Wally Plahutnik, Beth Koppes. Terry Smith MEMBER RECUSED: Charlie Eastman STAFF PRESENT: Bob Miklo. Karen Howard, Sarah Holecek, Sara Greenwood OTHERS PRESENT: Steve Gordon RECOMMENDATIONS TO COUNCIL (become effective only after separate Council action): Recommended approval, by a vote of 4-2 (Smith, Shannon voting against; Eastham recused) REZ06- 00025, an application submitted by MBHG Investment Co., LC for a rezoning of 15.42 acres of property from Medium Density Single Family Residential (RS-8) to High Density Single Family Residential (RS-12) for property located south and west of Whispering Meadows Drive subject to a conditional zoning agreement specifying that the developer will be responsible for constructing Whispering Meadows Drive to the west edge of the Sycamore Greenway to provide adequate secondary access for the property proposed for rezoning. Recommended approval, by a vote of 6-0 (Eastham recused) REZ06-00026/SUB06-00027 a request for a rezoning from Medium Density Single Family Residential (RS-8) and High Density Single Family (RS- 12) to Planned Development Overlay 8 and Planned Development Overlay 12 (OPD-8 and OPD-12), and the Sensitive Area Development Plan and preliminary plat for Whispering Meadows, Part 4, an approximate 34. 86-acre, 122-lot residential subdivision located west of Whispering Meadows Subdivision, Parts 2 and 3, be approved subject to resolution of deficiencies and discrepancies noted in Staff Report of 5/3/07 and to a conditional zoning agreement specifying: . the wetland mitigation plan must be approved by the Army Corps of Engineers and all other applicable State and Federal agencies; . Copies of all site visit reports and annual monitoring reports submitted to the Army Corps of Engineers will also be sent to the City; . The wetland mitigation site will be monitored by a wetland specialist for a period not less than 5 years and until 85% of the lots abutting the wetlands are developed and the other 15% of the lots are stabilized. Written reports will be submitted to the City after every site visit (at least 3 reports per construction season) and any damage to the wetlands repaired . Prior to final plat, submittal of a maintenance plan prepared by a wetland specialist and approved by the City for the wetland areas and private open space within outlots A and B, detailing long term maintenance responsibilities and estimates of maintenance costs. Recommended approval, by a vote of 4-2 (Koppes, Brooks voting against; Eastham recused) a recommendation to City Council to accept the dedication of land for public open space instead of requesting fees in lieu of, with a minimum of 1.82 acres connecting to the existing wooded area to remain in the natural woodland state. CALL TO ORDER: Freerks called the meeting to order at 7:34 pm. Public Discussion of Any Item Not on the Aqenda No discussion. Rezoninq 1 Development Items Planning and Zoning Commission May 17, 2007 Page 2 REZ06-00025, discussion of an application submitted by MBHG Investment Co., LC for a rezoning of 15.42 acres of property from Medium Density Single Family Residential (RS-8) to High Density Single Family Residential (RS-12) for property located south and west of Whispering Meadows Drive. (45-day limitation period: 5/18/07) SUB06-00017/REZ06-00026, discussion of an application submitted by MBHG Investment Co., LC for a preliminary plat of Whispering Meadows Subdivision Part 4, a 122-lot, 34.86-acre residential subdivision and rezoning from Medium Density Single Family (RS-8) zone and High Density Single Family (RS-12) zone to Planned Development Overlay Zone (OPD-8 and OPD-12) for property located south and west of Whispering Meadows Drive. (45-day limitation period: 5/18/07) Howard said there were a few outstanding issues from the previous meeting. Since the previous Planning and Zoning Commission meeting, Planning staff met with representatives from the Fire department, Public Works department and Transportation Planning to reconsider the issue of whether the developer should be responsible for extending Whispering Meadows Drive to the western edge of the Sycamore Greenway. Staff confirmed their initial recommendation that this road connection was needed for connectivity and for secondary access for the property proposed for rezoning. The request is for an upzoning and a significant portion of the sensitive features on the site are being disturbed and modified in order to maximize the development potential of this property. Due to the extent of the development proposed, the road connection is necessary for secondary access. Because this particular development makes this street connection necessary and because it will largely benefit this particular development, staff feels that the cost of extending the road across the Greenway should be borne by the developer. The applicant also requested reconsideration of the neighborhood open space fees in lieu of the dedication of land. Originally it was taken to the Parks and Recreation Commission who determined that they did not feel that this was suitable for public open space and did it meet the standards of the Neighborhood Opens Space Ordinance. Howard reported that she and Terry Trueblood, the Parks Director, visited the site to walk the property; Trueblood re-confirmed his preference for open space fees in lieu of dedication. The property contains some mature woodland but it also contains a lot of underbrush which would require some clearing and maintenance to get it up to standards for neighborhood open space use. Howard reported that Trueblood would agree to take the issue up with the Parks and Recreation Commission again if the Planning and Zoning Commission felt strongly that a portion of the woodland on Outlot A, which abuts the Sycamore Greenway Trail should be accepted for neighborhood open space, he would take the issue back to the Parks and Recreation Commission or the applicant could make his request before the P&R Commission. Miklo said the area shown on the preliminary plat which was proposed for open space dedication was the most logical area as it abutted the trail and the open space could be integrated in to the overall trail network. It was relatively flat and dry; to be made usable the brush and poison ivy would need to be cleared from the area. Miklo said the ultimate decision would be made by City Council but the Commission could make a recommendation supporting either the fees or the dedication of land. Howard also addressed possibilities for protection for the trees on the northern edge of the property next to the existing home lots. Concerns had been expressed about the loss of the trees by the existing homeowners along Amber Lane, because their lots back up to the proposed development. When Howard and Miklo visited the site, they looked at this area as well. A lot of the area for the drainage easement along the northern boundary of the property has already been cleared; it looked like most of the trees were outside/south of the proposed drainage easement area. Howard suggested that there is a potential opportunity for the developer to identify and preserve the mature trees in back yards of the proposed lots to reassure the neighbors that the lots would remain wooded to the extent possible. There are also mature trees along the Sycamore Greenway; staff also suggested that the developer identify and attempt to save those mature trees as well. Koppes asked if further consideration had been given to traffic issues and the need for an additional collector street; did they have a timeline for development yet? Howard said it would depend on the market; how quickly the General Quarters subdivision would be developed to the west and how quickly the proposed Whispering Meadows subdivision would develop. Planning and Zoning Commission May 17, 2007 Page 3 Miklo said in terms of secondary access, it was the City's policy that for a temporary period situations like this might arise but the City was concerned about the long term. It might be a number of years before an actual access point to Sycamore Street would occur; it was an issue that the City just had to deal with. In the long term, extending Whispering Meadows Drive is necessary. Koppes said the area was being upzoned which would increase traffic which fed back to Lakeside Drive. There was no alternative for traffic flow. Howard said if the street were extended across the Greenway it could then be further extended over to Sycamore Street when General Quarters subdivision was developed. Smith asked if there had been any change in the sidewalk situation? Howard said Staff continued to recommend against waiving the sidewalk requirement along Outlot A. Smith asked if there had been any change regarding the issue on maintenance and/or monitoring of the wetland area. Was the recommendation still to have the developer monitor the wetland mitigation site until all lots had been developed or would it be capped at 10 year monitoring period. Howard said Staff continued to recommend 10-years or as long as there were undeveloped lots surrounding the wetland mitigation site, whichever is later. The potential for damage to the newly created wetlands would be greater as long as construction was occurring on the lots that surrounded the wetlands. Miklo noted as an example the subdivision to the east which has been going on for 15 or 16 years and there were still a number of vacant lots in the area - it had just recently begun to fill in. Depending on the market, the proposed development could go on for more than 10 years before it was fully built out. Plahutnik asked if there had been any further discussions with the developer? Howard said she'd spoken with the developer but it appeared that Staff and the developer were in the same positions as previously. Brooks said if everything stayed the same as it was and the wetland mitigation was done off-site, did Staff know how many lots the developer could achieve. Wasn't the upzoning being allowed to allow the mitigation to occur on site. Miklo said that was not necessarily correct. Howard said even if mitigation was not done on site, with the existing blue-line stream corridor she didn't know if it would be possible to get any more lots on the property. Miklo said the RS-12 zoning would increase the density over what would be allowed even if there were no wetlands on the property. Staff had roughly calculated 20-25 additional units as a result of fairly narrow lots. Public discussion was opened. Steve Gordon, MBHG Development, said their position was still the same as at the previous Commission meeting. Sidewalk connection - he understood Staff's position and noted that the Commission did not seem in support for waiving the sidewalk requirement, so they would drop their request for a waiver. Fees in lieu of - Gordon noted that he had a conversation with Howard regarding this and understood Staff's position about usable neighborhood open space. It was not too big an issue for him, but they still felt that since a significant amount of land on the site would remain as open space, they should not be required to pay fees in lieu of. Wetland mitiqation plan -to extend maintenance and monitoring from 5- to 10-years would require the developer or future land owners to incur additional costs. Gordon requested to have the time period capped at 10 years rather than having it be the undetermined period of until full build out. If the situation arose that just one lot did not develop because someone had purchased two lots but only developed one lot, the mandatory monitoring burden could run an indefinite period. He noted that the City had a strict stormwater management ordinance which would provide protections. Developer's preference was a capped 10-year monitoring period or when all construction was completed, whichever was earlier. If the 10-year period came first, then all the remaining undeveloped lots would need to be stabilized and covered with grass. Planning and Zoning Commission May 17, 2007 Page 4 Up-zoninq. traffic concerns; requirinq the developer to build a street beyond their property line. Gordon noted that if they only utilized RS-8 zoning and put in single-family lots, maintained the buffer around the blue line area, mitigated a few wetland fingers where Whispering Meadows would come in, did not disturb the big patch of wetlands in the lower end - the developer would lose 14 lots and only be able to get in 108 single-family lots. The developer felt with their proposed single-family and town home design they were offering a variety of housing and were vastly improving a blue-line wetlands drainage ditch which was currently of low value; improvements which did not come without some c;:osts. The fourteen extra town home lots had alleys associated with them for which the developer would incur extra expenses as well as the re-planting of the trees which would be removed from the stream corridor. Gordon said the costs incurred by the developer to build the 14 town home lots did not justify nor make it feasible for the developer to pay the $270,000-$300,000 to build across the greenway. Gordon said they'd designed for the street to go through as a collector street; the developer continued to request that they not be required to pay for construction of the street beyond their west property line. Gordon said at the previous Commission meeting the neighbors had expressed concern regarding their initial meeting with the developer and having been told that 50% of the trees would be preserved. It had never been the developer's intent to cut down all the trees in the northwest corner of the property. He also noted that originally there had been a cul-de-sac planned for that area. The original plan had shown that 50% of the trees would have been preserved, so the current plan was different than what the neighbors had seen at the first neighborhood meeting. The neighbors had also mentioned concerns regarding no shade along the trail and the extended time frame for newly planted trees to grow and provide shade again. Two-thirds of the existing trees along the trail were scheduled to be preserved; just the upper northwest corner was scheduled to be cleared. Gordon said in the 50-foot buffer area the trees that were being preserved in the buffer area were not included in the total count/calculation of trees being preserved. It was possible that some trees might be damaged during construction but the developer was aware that wooded lots were more valuable and the lots were fairly deep so in the backyards of the lots it was probable that the mature trees could be preserved. Gordon said the issue of the General Quarters subdivider paying for Gable Street to be connected across the Sycamore Greenway was not a comparable situation. Since it had been their only access into and out of the site then they would haye had to pay to develop it or wait until it had been developed from the south. That was not the case for this particular development and it was not a fair comparison. In response to Gordon's comments regarding monitoring of the wetland mitigation site, Miklo said an alternative solution to capping the number of years the wetland monitoring plan would be in effect was to set a percentage, i.e. when x percent of the lots were developed then the monitoring obligation would cease. Miklo and Gordon agreed that a reasonable percentage would be when 85% of the lots abutting the wetlands were developed and the balance were stabilized, then the monitoring obligation could cease. Freerks asked Gordon if the developer would be willing to mark some of the mature trees to be preserved help assure the neighbors that some of the trees would be preserved. Gordon said he'd spoken with Howard about that issue. At this point in the process it would be hard to mark the trees but the developer would have another neighborhood meeting and once they had a better idea regarding grading for the drainage way and elevations, they would have no issues with marking the trees in some manner. Brooks asked if an individual purchased a lot and held on to it for several years then decided to cut the trees down on the lot, could they do so. Holecek said unless a covenant or conservation easement were placed on the trees there was no mechanism for preserving the trees. Brooks said he felt tree preservation was important but the Commission seemed to be pushing for something that in 5-years individual property owners could do regardless. It seemed that there were other issues that were more important, such as infrastructure and maintenance issues. He noted that everyone wants to protect good quality trees that were worth preserving and the Commission appreciated developers who made the effort to preserve those trees. Unless the Commission could guaranteed that 10 years from now the property owner could not cut down the preserved trees, it seemed a moot issue. Howard suggested putting some general wording in the subdivider's agreement such as, 'prior to grading a survey would be taken to see if there were quality trees which could be preserved.' It would not tie the Planning and Zoning Commission May 17, 2007 Page 5 developer's hands as to specific trees, but would show a good faith effort to take the trees into account. Gordon said their goal was to make the backyards as nice as possible and they would certainly preserve all the trees that they could. He did not have an objection to putting general language in the subdividers agreement as Howard suggested, but did not want it to be specific. He agreed with Brooks that ehey could not make any guarantees about preservation of the trees after the lots were purchased. Howard said she wished to clarify that the decision regarding the road crossing would ultimately be decided by the City Council. The Commission could make a recommendation that was different from the staff position, but that since Staff felt very strongly about this issue she wanted to make sure the Commission was aware that staff would continue to advocate at Council level that the developer be required to pay the cost of the extending the road to the west edge of the Sycamore Greenway. Public discussion was closed. Smith said before any motions were made, he wished to clarify the conditions that had been discussed. . Wetland mitigation approval and long term maintenance - same as listed in Staff Report of 5/3/07. · Copies of site visit reports - same as listed in Staff Report of 5/3/07 . Monitoring of wetland mitigation site - limitation of when 85% of the lots abutting the wetlands were developed and the balance were stabilized; the maintenance plan would no longer be in effect. Smith said he personally preferred the term of 10 years, which was more restrictive on the developer, be maintained. In his profession they compiled a lot of statistics on development; the statistics showed that most developments developed during the 10-year period. In normal cases 85% of the development occurred within 2-3 years, if they used the 85% factor in theory there would still be construction on 15% of the lots without any monitoring of the wetlands. The 1 a-year term was finite; everyone knew the end date. The townhouse development that surrounded the wetland site would occur in increments rather than one dwelling at a time. Smith said his preference for wetlands monitoring would be 1 a-years or until all of the lots abutting the wetlands were developed, the lesser of the two. Freerks said there was merit to Staffs recommendation about the 85% build out. Miklo said 35 lots touched the wetland area, 15% would be 5 lots. Howard said 5 years would be the minimum required by the Army Corps of Engineers so the Commission could specify 10 years and until 85% of the lots surrounding the wetlands were developed and the remaining 15% being stabilized. Submission of wetlands maintenance plan - had not been discussed. Howard said Staff felt that with the wetland mitigation plan it was Staff's opinion that the likely responsibilities for the home owner's association had not been spelled out very well. Staff felt it needed to be fleshed out and a wetland specialist would need to prepare an analysis in more detail so that homeowners would know what they were getting in to and the transition from developer to homeowner's association would be spelled out. Even perhaps seed money set aside. Question about recommendation of dedication of open space or waiving of fees in lieu of. Miklo said the Commission would not be able to waive the fees, but they could make a recommendation of acceptance of the Parks and Recreation Commission's recommendation or they could make a recommendation of their own. Plahutnik said he grew up next to a park with woods and had a preference for woods. Smith said he agreed with Plahutnik. As parks, baseball and soccer fields held an attraction for people, but it was only one attraction in a community. Hickory Hill was another which allowed people to go mushroom hunting. The underbrush area was desirable for some public activities. He would be open to recommending that the City accept the wooded area 'as is'. It abutted the greenway and seemed like a natural extension which would benefit some segments of the population. Planning and Zoning Commission May 17, 2007 Page 6 Freerks said the area didn't necessarily need to be cleaned out or taken care of immediately; it could remain in its natural wooded state for quite some time. Miklo said when land was dedicated to the City to fulfill the neighborhood open space ordinance, it needed to be in an acceptable condition at the time of dedication. At least the required 1.82 acres would need to be cleaned up before it was accepted by the City. The idea of the neighborhood open space ordinance was that land was being set aside as active usable neighborhood open space. The woodlands could be accepted, but in order to get the credit for the ordinance the 1.82 acres would need to be cleaned up. Miklo said Parks and Recreation may not have the budget to clean up areas such as the wooded area being discussed. Freerks said she would like to see part of the area be dedicated as open space. Brooks asked for a clarification as to what other parks were located in the near area. He said he'd grown up in the wooded parks era as well; growing up they'd climbed on trees and not played on swing sets. There was a value to that type of space in a park system, there was also a need for playgrounds in a development like this. Because of the character of the open space, if the developer had included an active usable playground area in the development, they probably would not be having this conversation. Brooks said he would be better able to frame his answer if he knew that Parks and Recreation had identified a specific site for playgrounds and ball fields and open space. Miklo said when there was development south of the greenway, Parks and Recreation had plans to make improvements there. Brooks said he was leaning toward the Fees in Lieu of, there would be more benefit gained from that. The wooded area would be there and the neighborhood kids would use it as they saw fit. In the broader picture of the community park system, he supported Parks & Recreation staff on their recommendation of fees. Shannon said he was leaning toward the dedication of land rather than fees. Koppes said her concern was still with traffic and collector street issues. Missing sidewalk in Outlot A. Commissioners agreed with Staff's recommendation not to waive the sidewalk installation. The missing sidewalk along the west side of Verbena Drive should be installed by the developer. Street extension / Crossing of the greenway. Smith said it appeared that there were three options 1) As the developer had requested - do not require the developer to do anything beyond their property line, 2) Staff's recommendation - that the developer be responsible for 100% across the public greenway, 3) 50- 50 split between City and Developer. Staff had voiced the concern that the 50% that was not paid for by the developer would become the financial burden of the general public. Holecek said there was no legal mechanism to require the property owner of General Quarters to the west to pay for half the connection across the Greenway because the was not a particular benefit to the General Quarters subdivision to having this connection. Brooks asked why this wasn't planned for earlier. Howard said that given the extent of the environmental features on the subject property the amount of development could not be easily anticipated. She noted that the City had originally tried to purchase much of the subject Whispering Meadows property to make it part of the greenway, given the amount of sensitive environmental features on the property. Early on it had been difficult to say how much of the property could be developed because of all the sensitive features on it. There had been discussion early on about where the arterial street should be located, because that location had changed the location of the collector streets had changed. Howard said given all its complex features, the developer had done a good job in maximizing the development potential of this piece of land. Because of that and because of the number of lots being proposed for development, it made it more critical that there be a connection at this location. The connection was being driven by the proposed development of this property. Traffic from General Quarters generally would not go to the east; it would flow to the west because that was where the arterial streets were and where most destinations in the community are. Howard said a developer was always responsible for ensuring that they could connect up their infrastructure to make it a developable piece of land. It was not unusual for a developer to have to payoff site costs if those costs were something that were necessary for the development of their piece of Planning and Zoning Commission May 17, 2007 Page 7 property. This was similar to other situations where development had occurred in piece-meal fashion and it just happens that in this case the City owns the off-site piece of property. Miklo said if the proposed development were of a much lower density, the discussion probably would not be occurring as the proposed development would not be generating the traffic that would necessitate the second way in and out. Miklo confirmed that the City would pay the oversize paving costs for the street to be constructed to collector street standards. Smith said his preference would be the SO/50 option. Brooks said that because he felt that the City had boxed themselves in, he reluctantly supported that option. Plahutnik said he supported the developer paying for the connection; that was why he'd supported consideration of land dedication instead of fees in lieu of. Someone had to pay for it, in this instance it should be the developer because it largely benefited this development. Koppes said with to the number of lots being proposed for development she felt that the developer should pay for the street connection. She did not see any reason for General Quarters to pay for it. She also didn't see a need for the community to pay for it. Shannon said it was easy to say the developer should pay for it. However in his mind, if the developer was required to pay for the connection the costs would be passed on to the lot purchasers and they wouldn't be affordable lots. He'd prefer the 50/50 split. Freerks said she would support the developer paying for the connection; it would much more benefit Whispering Meadows than General Quarters. Motion: Smith made a motion to approve REZ06-00025, a rezoning of 15.42 acres of property from Medium Density Single Family Residential (RS-8) to High Density Single Family Residential (RS-12) for property located south and west of Whispering Meadows Drive subject to a CZA specifying that the developer would be responsible for constructing Whispering Meadows Drive to the west edge of Sycamore Greenway to provide adequate secondary access for the property proposed for rezoning. Plahutnik seconded. Smith said he would not support the motion, he wanted the development to go forward but did not feel that the developer should have to pay for the entirety of the road connection across the Greenway. Koppes said she would support the motion, because without making the developer pay for it, the collector street would never go through. The area had to have another collector street to serve this additional development. Freerks said she would support the motion because Whispering Meadows subdivision would benefit; she didn't feel the tax payers should bear the burden rather than those who would benefit from the connection. The motion passed on a vote of 4-2 [Smith and Shannon voting against]. Motion: Smith made a motion to approve SUB06-00017/REZ06-00026, a preliminary plat of Whispering Meadows Subdivision Part 4, a 122-lot, 34.86-acre residential subdivision and rezoning from Medium Density Single Family (RS-8) zone and High Density Single Family (RS-12) zone to Planned Development Overlay 8 Zone and Planned Development Overlay 12 Zone (OPD-8 and OPD-12) and the Sensitive Area Development Plan for property located south and west of Whispering Meadows Subdivision Parts 2 and 3, subject to resolution of deficiencies and discrepancies noted in Staff Report of 5/3/07 and subject to terms of a CZA as noted in Staff Report of 5/3/07 for bullet points 1,2,4. Bullet point #3 to be amended as, "The wetland mitigation site will be monitored by a wetland specialist for a period of 5 years and until 85% of the lots that surround the wetlands are developed with reports submitted to the City after every site visit at least 3 reports per construction season and any damage to the wetlands repaired". Brooks seconded. Planning and Zoning Commission May 17, 2007 Page 8 The motion passed on a vote of 6-0. Motion: Brooks made a motion that a recommendation be made to City Council to endorse Parks and Recreation Commission recommendation for fees in lieu of instead of the dedication of land for the neighborhood open space requirement. Plahutnik seconded the motion. Smith said he would not support the motion, he'd prefer to see a wooded area off the green space. It would be a good amenity to the neighborhood and to the community and less cost to the developer. Plahutnk said he agreed with Smith. Freerks said she agreed with Smith, a woodland open space would be a better use of the area. The motion was denied for a lack of majority. [Smith, Plahutnik, Shannon, Freerks voted against] Motion: Plahutnik made a motion that a recommendation be made to City Council to accept the dedication of at least 1.82 acres of open space (a portion of the wooded area within Outlot A adjacent to the Sycamore Greenway) from the developer instead of requesting fees in lieu of. Smith seconded the motion. The motion passed on a vote of 4-2 [Koppes and Brooks voting against] Other Items: Commission confirmed that that the informal Monday meetings would be at 5: 15 (unless cancelled) until further notice. Sara Greenwood, Assistant City Attorney, was introduced. Consideration of the May 3. 2007 meetinq minutes Motion by Brooks to approve. Koppes seconded. Motion approved by a vote of 6-0. Adiournment Motion by Brooks to adjourn. Koppes seconded. Motion approved by a vote of 6-0. The meeting was adjourned at 8:53 p.m. Minutes submitted by Candy Barnhill. spcd/mins/p&Z/2007/5-17 -07 .doc Iowa City Planning & Zoning Commission Attendance Record 2007 Term Name Expires 1/18 2/01 2/15 3/01 3/15 4/05 4/19 5/3 5/17 Brooks 05/10 X X X X X OlE X X X Eastham 05/11 X X X X X X X X X Freerks 05/08 X X X X X X X X X Koppes 05/07 X X OlE X X X X X X Plahutnik 05/10 X X OlE X X X X X X Shannon 05/08 X X 0 X X X X X X Smith 05/11 X X X X OlE X X X X FORMAL MEETING A. Term Name Expires 1/29 2/26 4/16 4/30 B. Brooks 05/10 X X X X C. Eastham 05/11 X X OlE X A. Freerks 05/08 X X X X E.Koppes 05/07 X OlE X X W Plahutnik 05/10 X X X X D.Shannon 05/08 OlE X X X T. Smith 05/11 X X X X NFORMAL MEETING B. Key: X = Present o = Absent OlE = AbsenUExcused rn:J MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE MAY 29,2007 COMMERCE BUILDING, LARGE CONFERENCE ROOM Preliminary Members Present: Regenia Bailey, Connie Champion, Bob Elliott Members Absent: None Staff Present: Wendy Ford, Tracy Hightshoe, Steve Long, Jeff Davidson Others Present: Brenda, Tom Walz, Jeff Edburg, Allan Young (Extend the Dream Foundation); Connie and Alex Legaspi (La Reyna, Inc); Joni and Sam Schrup (Discerning Eye); Melissa Mailloux, Eleanor Matthews, Mary Bosch (Marketek); Nancy Quellhorst, Lorin Ditzler (Area Chamber of Commerce); Gigi Wood (Corridor Business Journal) RECOMMENDATIONS TO CITY COUNCIL: Extend the Dream Lease Elliott moved that the issue be deferred to the June meeting; Champion seconded. Motion carried. La Revna Workina Capital Champion moved to support La Reyna at an amount that can be fully secured by equity they have in their building, up to a cap of $100,000; Elliott seconded. Motion carried. Hightshoe will report to Council. Discernina Eve Workina Capital Champion moved, and Elliott seconded to fund at $35,000 and a 3.2% loan. Motion passed. Hightshoe will present at the next Council meeting. CALL MEETING TO ORDER Chairperson Regenia Bailey called the meeting to order at 10:32 AM. APPROVAL OF MINUTES FROM APRIL 6 AND APRIL 12 Minutes of April 6 and April 12 were approved as distributed. CDBG ECONOMIC DEVELOPMENT FUND APPLICATIONS Extend the Dream Lease Hightshoe provided funding history for the Extend the Dream Foundation lease for the south Gilbert street location. 100% funding was provided for the first three years and 50% for the following three years. The current request is for $10,000 for one year. Extend the Dream Foundation is working with a consultant (Marlene Perrin) on financial management issues, and provides business training for disabled persons. Hightshoe recommends that if sufficient sustained efforts are made to address the financial management issues, and the Foundation could secure additional sources of funding, a lease option would be preferred. Elliott inquired as to the federal government's intent in providing the funds. Hightshoe said that HUD provided funding to communities by formula, but did not dictate how the funding was used. We choose to use a portion of the funds on business development. The committee expressed support and acknowledged the importance of the project to Iowa City. However, concerns were expressed about on-going support with economic development funds since the organization is a non-profit and primarily serves a social need within the community, given that the project will always require a subsidy. Bailey said that she wanted Hightshoe to see the fundraising plans before the committee moves forward. Elliott moved that the issue be deferred to the June meeting; Champion seconded. The motion passed. Extend the Dream Property Acquisition Hightshoe reported that Extend the Dream leases the property at 2218 F Street. It is zoned commercial but contains a rental unit. Hightshoe provided a brief update of the two micro- enterprises currently at the property, Mick's Workshop and RAMP UP. Hightshoe stated that there is a concern that if the property is to be used solely for commercial purposes, the property would have to be upgraded to current commercial building codes. Hightshoe stated that as this project deals with a rental unit that may trigger lead based paint and uniform relocation assistance, Davis Bacon requirements to update the property to commercial standards, and increased reporting/financial management requirements that the project be deferred until occupancy and other related issues are resolved. The organization is an all volunteer organization and compliance with all the applicable regulations will be difficult. Walz provided further background on the current and projected uses of the building, the positive effect on the neighborhood, and the positive reception by the community. Currently rented by the Foundation, the building is located across the street from the building purchased two years ago with CDBG funds (2203 F Street); Walz stressed their great opportunity to acquire the sister building. It is a no-risk situation; 2203 F Street has jumped $100,000 in value in the two years they have owned it. Purchase of 2218 F Street would allow them to occupy the building at $300 a month rather than the current rent of $1,200, and would therefore allow them some operating capital. Hightshoe asked if the rental income from this unit appears in the submitted profit and loss statements. Walz replied that no rent is received from the tenant. The tenant is the owner of Mick's Workshop. Walz stated if this request is granted, Mick would move to the property across the street they own. The Foundation is applying for grants from other venues in addition to this one. The committee concurs with the importance of the project to the community, but is concerned at providing a $100,000 grant, and also does not see the project as economic development; rather, it fits better with public service. This grant will not move forward; no follow-up is needed. La Revna Workina Capital Hightshoe explained the background work she does before making a recommendation. Hightshoe stated that when evaluating these proposals, like lenders, she looks at the 4Cs: character, capacity, capital, and collateral. La Reyna is a family-owned specialty grocery store (Latin American cuisine) established in Iowa City in 2004. They request one-time assistance for working capital. These applicants have a good history, having been in business since 1985 in Chicago and then Columbus Junction. They have had great recent growth, their forecasts were completed with the assistance of the Small Business Development Center and seem realistic given the assumptions used, and the owners qualify as mid to lower income. They do have high debt but have a history of being current in their payments. Hightshoe recommends that they be funded to the amount of equity they have in the building or to the extent collateral is available. In order to help them get to the point where they can accurately report financial information and obtain private lender financing at a lower interest rate, she recommends that one of the owners be required to take a class on accounting/financial management reporting (Quick Books) and retain an accounting firm to provide ongoing support, such as 8 hours every month for a certain period of time. Applicant has been denied funding in the past due to reasons such as incomplete financial information. Discussion ensued around the cash flow problems, the result of outstanding loans and two years of lag time between purchase of the building and start of the business. Paul Heath at the Small Business Development Center provided considerable assistance in writing a business plan and preparing to apply for regular lower interest financing. Champion moved to support the La Reyna at an amount that can be fully secured by equity up to a cap of $100,000; Elliott seconded. Motion carried. Hightshoe will report to Council. Discernino Eve Workino Capital Hightshoe reported that these applicants provided thorough information. Hightshoe met with their commercial lender, who strongly supports this applicant and states they have the capacity to run the business. Applicant's son and business manager has a BS degree from Iowa and completed the Technical Entrepreneurial Certificate Applicant received a SBA loan, but can't obtain further financing. The commerc1allender has a mortgage on the owner's personal residence. They have high debt, but are current on payments and have a history of paying the obligations entered. They are experience a cash flow problem as the build out was significantly more expensive than anticipated and depleted their funds for working capital. The applicant leases the space and has little to no collateral available. The project will retain one position that is paid above the CEBA threshold and does not require more than a high school diploma. Hightshoe recommends full funding of $35,000 with a seven-year loan at 1 % (interest paid monthly or quarterly), with annual principal payments due every December, their highest revenue month. Discussion centered on competition with established businesses. Champion considers competition to be good. J. Schrup pointed out how they differentiate themselves in the eyeglasses market; that they have a more stylized, higher end product, for people looking for something different. Champion moved, and Elliott seconded to fund at $35,000 and a 3.2% loan. Motion passed. Hightshoe will present at the next Council meeting. At 11 :50 a.m., there was a 15 minute recess to allow the consultants time to arrive. DOWNTOWN MARKET NICHE ANALYSIS - CONSULTANT REPORT Meeting reconvened at 12:05. The Downtown Market Niche Analysis is a joint effort of the City of Iowa City, the Iowa City Area Chamber of Commerce, the Downtown Association of Iowa City. Mary Bosch and Eleanor Matthews provided an update on their activities, distributing a schedule of their site visit which detailed the plans for focus groups and the public meeting, for which flyers have been distributed. Ford will make introductions and opening remarks for the city at tonight's public meeting. It was noted that the creative sector is quite different from the other focus group. In first four hours today Marketek did driving and walking tours of the area. They were surprised to discover Coralville, not knowing it existed as such a thriving community. Coralville has a widely dispersed business area, but does not really have a downtown. Iowa City, on the other hand, has a traditional town center, with parking facilities. Unlike others, the Iowa City pedestrian mall works, primarily due to the connection to the university. Marketek will comment on the best and worst of downtown at the Thursday meeting with the council. On first impression they like the downtown, and found it pretty and clean. They also like the square grid layout. Elliott mentioned that perceptively Iowa City has three downtowns: the day time, evening, and late night versions. Bosch asked for someone who knows the properties to walk the town with them. After some discussion, it was determined that Davidson and Ford would go, along with a banker. There isn't much vacant space, but some of the other buildings on the fringes of downtown have steps leading to the entrance-way; which is not viable in the long-term, but can be good for start-up retail business since rent is cheaper. Other vacant spaces tend to be too big for most establishments, and rents are high. The intention is to extend downtown southward, incorporating that area into the downtown area Bosch inquired about signage, such as the blue sign on Dubuque Street because there is not a clear indication where downtown starts or that you have arrived. Davidson indicated that current signage is a University initiative which the Economic Development Committee is coordinating. Quellhorst responded to an inquiry about banners, flower baskets, etc., saying that students leaving bars at 2:00 AM. create too much destruction. Matthews stated that this is a typical college town, and that it is not necessary to spend a fortune. Marketek then distributed an extensive handout of area population characteristics. We do want to include high school students in the survey, which is ready to launch. Ford will work to get to the survey posted on school and university net works. Six weeks are allowed for completion of the survey because that is approximately the time it will take for some people to receive the survey announcement via their utility bills. In other discussion, the committee noted the city's good relationship with the university, but also mentioned that Johnson County is not a favorite with state legislators; because it is considered too liberal. Johnson County is, however, one of 5 growing counties in the state (out of 99 counties), and growing without casinos. Drinking age and bar population is a local issue that will soon be a referendum requiring people to be at least 21 toe in a bar after 10:00 PM. As an employment area, Iowa City is an Island of growth and financial stability. People come from 60 plus mile radius for employment and shopping. Someone will talk to Nancy Quellhorst to enlist employers in having their employees complete the survey. Adiournment Bailey moved to adjourn and Elliott seconded. The meeting adjourned at 1:02 PM. .Next meeting is scheduled for Thursday, May 31, 12:00 noon, in the Commerce Building, large conference room. Submitted by Carolyn Kohler Council Economic Development Committee Attendance Record 2007 Tenn 1/23 2/09 2/20 2/27 3/06 3/12 4/06 4/12 5/29 Expires 01/02/08 X X X X X X X X X 01/02/08 X X X X X X X X X 01/02/08 X X X X X X X X X Key: X = Present o = Absent OlE = AbsentlExcused Absent/Excused s1pcd/minslecodev/2007/5-29-07 ed pt1.doc