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HomeMy WebLinkAbout2013-06-18 Resolution►� ..311., 4c(10) Prepared by: Marian K. Karr, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5043 RESOLUTION NO. 13 -197 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firms and persons have made application and paid the mulct tax required by law for the sale of cigarettes, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, THAT: the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes: See Attached Passed and approved this 18th day of June 520 13 Approved by ATTEST: ue CIT "CLERK City Attorney's Office It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion —x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton CIGARETTE PERMITS PRINTED : 17- APR -13 PAGE: 1 DOING BUSINESS AS LICENSE # STICKER # 00137 APPLICANTS NAME 14 Ll'0WA CVS PHARMACY LLC PURPOSE �� /PHARMACY #8547 MnJ& ��>^ 06 00075 00138 C I� -9 IOWA CVS PHARMACY LLC G KMART 85 00140 01360 C 1Y -1 -MART CORPORATION ILi' -!-0 ANIEL J GLASGOW Y' S GENERAL STORE #2761 N. Du.&uj:i�uT -"sr. 07 00073 0 013 2 C y- CASEY'S MARKETING COMPANY GER ENTERPRISES MART 41 525 gwy I L')- 87 00013 01311 C Y' S GENERAL STORE #2781 WILA.ow CQF�K Da' 07 00074 00133 C 3q-3 ASEY'S MARKETING COMPANY CI TTE OUTLET #18 05 00007 00134 C l`t``f GARETTE OUTLET INC CAR THE 08 00070 00135 C Itf - S SUZSTER INC CO NIENCE STORE THE 08 00068 00136 C ELLY STUCKER IDE MARKET 03 00005 01361 C 14 -OR WTRE INC FORMERLY: T & M MINI MART CV HARMACY #8539 C�.�+�'�°`v 06 00074 00137 C 14 Ll'0WA CVS PHARMACY LLC �� /PHARMACY #8547 MnJ& ��>^ 06 00075 00138 C I� -9 IOWA CVS PHARMACY LLC D 'S SHORT STOP CORPORATION 86 00022 00139 C ILi' -!-0 ANIEL J GLASGOW WOOD 85 00092 01310 C GER ENTERPRISES MART 41 525 gwy I L')- 87 00013 01311 C ELIMART PROPERTIES INC DE T #2 t wet A "cKn'vE Qom• 87 00018 01312 C - LIMART PROPERTIES INC D MART #3 K&tMaN 1901 ?)L` JA 98 00014 01313 C I L� -/ 3 DELIMART PROPERTIES INC D RT #5 aENToa ST, 99 00006 01314 C iq Iq DEELI�AT PROPERTIES INC �THE 00 00017 01315 C I q - /5 SOUTHERN DISCOUNT DEN CIGARETTE PERMITS PRINTED : 17- APR -13 PAGE: 2 DOING BUSINESS AS APPLICANTS NAME PURPOSE LAR GENERAL STORE #8137 DOLGENCORP LLC e UBLI N UNDERGROUND THE LIN UNDERGROUND INC PASO THE MEXICAN STORE L PASO TIENDA Y TAQUERIA INC eWAY STORES #034 l AREWAY STORES INC OWAY STORES #950 EWAY STORES INC FIVE STARS FOOD MART ALBASRI LLC ZY'S #1 G��B>✓zr- KLB BAUER INC V#4 BY' S �tllttSL'+�x�n�E itlE. BAUER INC HALA HALA HOOKAH ALBASRI LLC HAlrrIG DRUG STORE #10 tf4ARTIG DRUG COMPANY INC /EE DRUGSTORE Y -VEE INC �H}�VEE FOOD STORE #1 r Y -VEE INC EE FOOD STORE #2 ;VY-.VE INC -VEE FOOD STORE #3 -VEE INC HY- E GAS ( #1) -VEE INC KPCIT IT STO P STOP LLC LICENSE # STICKER # 13 00065 00065 C 11 -11- 93 00001 01316 V 05 00001 01317 C (+- 19 03 00007 01318 C +yt- 0 95 00006 01319 C (y - do 13 00021 01321 C 08 00074 01322 C IL-- �-I 08 00075 01323 C 14-N" 13 00001 00131 C 98 00001 01324 C lyt - -Z 85 00013 01325 C 1q - a` "( 85 00009 01326 C fy-- 215 85 00010 01327 C 14- 1-16 85 00011 01328 C ICI - 97 03 00004 01329 C lLf- .49 08 00064 01330 C iq-21 CIGARETTE PERMITS PRINTED : 17- APR -13 PAGE: 3 DOING BUSINESS AS LICENSE # STICKER # APPLICANTS NAME PURPOSE I GLYS 07 00070 01331 C 19 UB GAL INC I A CITY FAST BREAK 11 00058 01320 C EIF OIL COMPANY JO S PLACE 08 00072 01332 C 0 CO OF IOWA CITY INC N' S GROCERY, INC. 85 00054 01333 C VOH'N'S GROCERY INC KO EXION THE 08 00069 01334 C OKERS UNLIMITED & GO #422 t� :v {rS:de J-%� 85 00025 01335 C KUM & GO LC & GO #51 01 01087 01336 C Pt- KUM & GO LC OR & GO #52 W. $urcl� ^y� "bn 01 01088 01337 C (y- 37 KUM & GO LC A& GO #53 O1 01089 01338 C LC GHTY SHOP, INC. v&M 85 00045 01339 C GHTY SHOP INC DOWNTOWN 07 00072 01340 C ,LOR vLIQUOR DOWNTOWN LLC DODGE EXPRESS O1 01090 01342 C 4TH D EXPRESS INC DODGE SINCLAIR 10 00056 01343 C CPT'H DODGE REAL ESTATE INC eNHE GO CONVENIENCE STORES 00 00002 01344 C E GO CONVENIENCE STORES INC LO> ' 4, -H e• b r e&-tn Z POPPY 06 00070 01345 C KSHI H MEARS �XPRESS 07 00075 01346 C HWZ LLC - CIGARETTE PERMITS PRINTED : 17— APR -13 PAGE: 4 DOING BUSINESS AS LICENSE # STICKER # APPLICANTS NAME PURPOSE Ft S' NORTHSIDE SERVICE 05 00005 01347 C RUSS' NORTHSIDE SERVICE INC ,SCE 13 00064 13064 C ?AYLOR DEVELOPMENT LLC �T BLVD HAWKEYE CONVENIENCE STORE 00 00007 01349 C HAWKEYE OIL CO INC S THSIDE LIQUOR & TOBACCO 12 00064 01350 C OUTHSIDE SPIRITS LLC S IRBAN BP AMOCO 97 00007 01351 C BURBAN INVESTORS LC ,gjMtRBAN BP AMOCO KEOKUK STREET 98 00012 01352 C PSUBURBAN INVESTORS, L.C. T N ZONE 11 00057 01353 C HE IN ZONE INC ,TLIQUOR HOUSE 03 00008 01341 C AYLOR ENTERPRISES LLC THE SPIRIT TOBACCO AND MORE 13 00062 01362 C THE SPIRIT TOBACCO AND MORE LLC ACCO BOWL 91 00009 01354 C MISSISSIPPI VALLEY TOBACCO INC CCO OUTLET PLUS #537 XWI 97 00008 01355 C KK TRIP INC /s�O Loij(.vz 11 00059 01356 C T!' T TTT rYTr 'A: 'LC1 /AI QaS lAf /Sf .WA�REEENS #5077 85 00029 01357 C LOALGRERN COMPANY W MART #1721 92 00012 01358 C AL —MART STORES INC 13 00063 00063 C qZQlBIES OMBIES LLC TOTAL CIGARETTE PERMITS: 63 B ;F Prepared by: Brad Neumann, Asst. Transp. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5235 RESOLUTION NO. . 13 -198 RESOLUTION EXCEPTING IOWA CITY TRANSIT FROM THE IOWA CITY TITLE VI COMPLIANCE PLAN, AND APPROVING A TRANSIT- SPECIFIC TITLE VI PROGRAM PLAN WHEREAS, Title VI of the Civil Rights Act of 1964 prohibits discrimination based on race, color, or national origin by agencies such as Iowa City Transit in any programs and activities that receive federal funds; and WHEREAS, in Resolution No. 11 -301, the City Council adopted the City of Iowa City Title VI Compliance Plan; and WHEREAS, the Compliance Plan adopted applied to, among other City departments, Iowa City Transit; and WHEREAS, the Federal Transit Authority (FTA) has passed regulations requiring adoption of a more specific Title VI Compliance Plan for Transit operations receiving federal funding; and WHEREAS, the City should except Transit from the City's general Title VI Compliance Plan, and approve the more specific Title VI Program Plan required by the FTA for Transit operations, all to ensure compliance with Title VI and similar federal laws prohibiting discrimination in the use of federal funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Title VI Compliance Plan adopted in Resolution 11 -301 is amended by excepting Iowa City Transit from its application. 2. The attached Title VI Program Plan for Iowa City Transit is approved. Passed and approved this 18th day of June 20 13 e_ Apgo ved by f ATTEST: CITY LERK City Attorney's Office It was moved by Champion and seconded by adopted, and upon roll call there were: Payne the Resolution be AYES: NAYS: ABSENT: X Champion X Dickens X Dobyns Hayek Mims X Payne X Throgmorton ^._� CITY OF IOWA CITY 4d��� P MEMORANDUM Date: June 7, 2013 To: Tom Markus, City Manager From: Chris O'Brien, Director of Transportation Services Re: June 18, 2013 City Council Agenda Item Introduction: At the June 18, 2013 City Council meeting, consideration will be given to a resolution approving the Iowa City Transit Title VI Program Plan. History /background: Iowa City Transit receives annual operating funds as well as capital funding grants from the Federal Transit Administration (FTA). Title VI of the Civil Rights Act of 1964 prohibits discrimination based on race, color or national origin by agencies in any programs and activities that receive federal funds. With specific regard to transit services, this document ensures; • FTA assisted benefits and related services are made available and are equitably distributed without regard to race, color or national origin; • That the level and quality of FTA assisted transit services are sufficient to provide equal access and mobility for any person without regard to race, color or national origin; • That opportunities to participate in the transit planning and decision- making processes are provided to persons without regard to race, color or national origin; • That decisions on the location of transit service and facilities are made without regard to race, color or national origin; and • That corrective and remedial action will be taken if necessary to prevent discriminatory treatment based on race, color or national origin. Discussion of Solution: In 2011, City Council adopted the City of Iowa City Title VI Compliance Plan with Resolution No. 11 -301. In accordance with FTA regulations all direct and primary recipients must comply with Title VI regulations by submitting a transit - specific Title VI Program to the appropriate FTA regional civil rights officer once every three years. In order to eliminate any contradictions or duplications in policies, Iowa City Transit will be excepted from the City of Iowa City Title VI Compliance plan and comply with the FTA approved Iowa City Transit Title VI Program Plan. Under this plan the Director of Transportation Services and the Iowa City Civil Rights Coordinator will be responsible for initiating and monitoring Title VI activities. This plan will expire on May 31, 2016. Financial Impact: Iowa City Transit receives roughly $1.1 million in operating funds as well as 80% funding on bus purchases from the FTA. This plan is a requirement in order to continue to receive these funds. Recommendation: Staff recommends passing of the resolution in order to approve the Title VI Program Plan. 1 � i t '::III p CITY OF IOWA. CITY IOWA CITY TRANSIT TITLE VULEP PLAN April 2013 City of Iowa City 410 E Washington Street Iowa City, IA 52240 2 Table of Contents Introduction............................................................................ ............................... 3 TitleVI Assurances ................................................................ ............................... 3 Prepare and Submit a Title VI Program ................................. ............................... 3 Notification of Beneficiaries of Protection Under Title VI ........ ............................... 5 Title VI Complaint Procedures and Complaint Form .............. ............................... 6 Title VI Authorities ....................................................... ............................... 6 Coordinator Responsibilities ....................................... ............................... 6 General Responsibilities ............................................. ............................... 6 Filinga Complaint ....................................................... ............................... 7 Internal Complaint Process ......................................... ............................... 7 Transit Related Title VI Investigations, Complaints, and Lawsuits ........................ 8 Promoting Inclusive Public Participation ................................ ............................... 8 Provide Meaningful Access to LEP Persons ........................ ............................... 11 A. Four Factor Analysis ................................................. ............................... 12 Factor1 ..................................................................... ............................... 12 Factor2 ..................................................................... ............................... 19 Factor3 .................................................................... ............................... 20 Factor4 ..................................................................... ............................... 20 B. Developing a Language Assistance Plan, ................................................ 21 Results of Four Factor Analysis ................................ ............................... 21 Language Assistance Services by Language ............. .............................21 Notice to LEP Persons .............................................. ............................... 22 Monitor, Evaluate Update Language Access Plan .... ............................... 23 EmployeeTraining .................................................... ............................... 23 Safe Harbor Provision ............................................... ............................... 24 Minority Representation on Planning and Advisory Bodies .............................24 Assistance to Subrecipients ................................... ............................... 24 Monitoring Subrecipients ........................................... .............................24 Determination of Site or Location of Facilities ................. .............................25 ATTACHMENTS • Attachment A: Certifications and Assurances — FFY2013 • Attachment 13: Iowa City City Council Resolution approving Title VI • Attachment C: Iowa City Transit Title VI Complaint Form • Attachment D: Title VI Contract Language for Transit Projects • Attachment E: Notice of Title VI Provisions • Attachment F: Title VI Notification • Attachment G: Service Standards and Policies 3 INTRODUCTION The purpose of this document is to ensure that transit services operated in the City of Iowa City are in compliance with the FTA Circular 4702.113 and Title VI of the Civil Rights Act of 1964, which states: "No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity that receives Federal financial assistance." With specific regard to transit services, this document ensures that: FTA assisted benefits and related services are made available and are equitably distributed without regard to race, color, or national origin; That the level and quality of FTA assisted transit services are sufficient to provide equal access and mobility for any person without regard to race, color, or national origin; That opportunities to participate in the transit planning and decision - making processes are provided to persons without regard to race, color, or national origin; That decisions on the location of transit services and facilities are made without regard to race, color, or national origin; and That corrective and remedial action will be taken if necessary to prevent discriminatory treatment based on race, color, or national origin. TITLE VI ASSURANCES In accordance with 49 CFR Section 21.7(a), every application for financial assistance from FTA must be accompanied by an assurance that the applicant will carry out the program in compliance with DOT's Title VI regulations. The FY2013 Certifications and Assurances for Iowa City Transit were pinned into TEAM on March 8, 2013. (Attachment A) PREPARE AND SUBMIT A TITLE VI PROGRAM In accordance with 49 CFR Section 21.9(b), all direct and primary recipients document their compliance with DOT's Title VI regulations by submitting a Title VI Program to their FTA regional civil rights officer once every three years or as otherwise directed by FTA. Iowa City Transit's current Title VI Program expires on May 31, 2013 and will submit an updated Title VI every three years after this date. The Iowa City City Council, Iowa City Transit's governing body, approved Iowa City Transit's Title VI Program on June 18, 2013 (resolution is attached). Iowa City Transit operates a fixed route service with 30 buses at peak time (10 of those buses are paratransit buses operated by Johnson County SEATS) and serves a population of 67,862. This document contains all the elements required of a fixed route transit provider operating in an urbanized area of less than 200,000 in population and operating less than fifty vehicles in peak service. Since Iowa City Transit does not qualify as a large urbanized area (UZA) all general requirements under Chapter III are included as well as system -wide standards and policies under Chapter IV. Johnson County SEATS provides contracted paratransit services to Iowa City Transit, Since Iowa City Transit uses their 5310 funding in the paratransit services contract, Johnson County SEATS is considered a sub recipient. Johnson County SEATS, with assistance from their regional planning office, will be required to prepare and adopt a Title VI Program by December 31, 2013. This document must include a notification to beneficiaries, complaint procedures, a 0 description of any Title VI lawsuits and /or complaints, public participation procedures required under Chapter III, and system -wide standards and procedures required under Chapter IV. Iowa City Transit will require Johnson County SEATS to submit its updated Title VI Program six months prior to Iowa City Transit's Title VI expiration date, every three years. The new paratransit service contract will take effect on July 1, 2013. Currently, Johnson County SEATS has no outstanding lawsuits or complaints. Johnson County SEATS does have an advisory committee that includes a representative from Iowa City Transit. The committee meets on a quarterly basis. S NOTIFICATION OF BENIFICIARIES OF PROTECTION UNDER TITLE VI IOWA CITY TRANSIT TITILE VI POLICY STATEMENT The City of Iowa City assures that no person shall, on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259), be excluded from or participation in, be denied benefits of, or be otherwise subjected to discrimination under any program or activity. The City of Iowa City further assures every effort will be made to ensure nondiscrimination in all of its committees, programs, and activities, regardless of the funding source. Iowa City Transit will include Title VI language in all written agreements and bid notices and will monitor compliance. The Iowa City Transportation Services Director and the Iowa City Civil Rights Coordinator will be responsible for initiating and monitoring Title VI activities, and all other responsibilities as required. Chris O'Brien, Transportation Services Director Date i Stefa ie Bowers, Civil Ri6hts Coordinator Date TITLE_ VI_ COMPLAINT PROCEDURES AND COMPLAINT FORM TITLE VI AUTHORITIES Title VI of 1964 Civil Rights Act provides that no person in the United States shall, on the grounds of race, color, nations origin, or sex be excluded from participation in, be denied benefits of, or be otherwise subjected to discrimination under any program or activity receiving federal assistance (23 CFR 200.9 and 49 CFR 21). The Civil Rights Restoration Act of 1987 broadened the scope of Title VI coverage by expanding the definition of terms "programs or activities" to include all programs and activities of Federal Aid recipients, sub - recipients, and contractors, whether such programs and activities are federally assisted or not (Public Law 100 -259 {S.557} March 22, 1988). COORDINATOR RESPONSIBILITES The Iowa City Transportation Services Director and the Iowa City Civil Rights Coordinator are responsible for ensuring the implementation and the day to day administration of the Iowa City Transit Title VI Plan. The Civil Rights Coordinator will be responsible for investigating complaints only. The Iowa City Transportation Services Director will be responsible for implementing, monitoring, and ensuring the City's compliance with the Title VI regulations. GENERAL RESPONSIBILITIES A. Public Dissemination The City of Iowa City will disseminate Title VI Program information to Iowa City Transit employees, sub - recipients, and contractors, as well as the general public. Public dissemination will include posting of public statements, inclusion of Title VI language in contracts, and announcements of hearings, and meetings in minority newspapers when determined necessary and funding is available. B. Prevention of Discrimination Procedures will be implemented to detect and eliminate discrimination when found to exist, including, but not limited to, issues of accessibility of training to all qualified City employees, utilization of MinorityANomen /Disadvantaged Business Enterprises (DBE) contractors, public improvement, and material acquisition. All complaints are confidential and may be made available to those assisting in an investigation. C. Reporting The Iowa City Transportation Services Director will be responsible for any reporting required by IDOT and /or FTA. D. Remedial Action The City of Iowa City will actively pursue the prevention of any Title VI deficiencies or violations and will take the necessary steps to ensure compliance through a program review with the program administrative requirements. If irregularities occur in the administration of the programs operation, procedures will be promptly implemented to resolve Title VI issues and reduce to writing remedial action agreed to be necessary, all within a period not to exceed 90 days. IDOT will be notified of any complaint filed at the City of Iowa City involving Title VI issues, as to any resolution. FILING A COMPLAINT Eligibility If any individual, group of individuals, or entity believes that they or any other program beneficiaries have been subjected to discrimination prohibited by Title VI nondiscrimination provision as a recipient of benefits and /or services, or on the grounds of race, color, national origin, or sex, they may exercise the right to file a complaint with the City of Iowa City. Every effort will be made to resolve complaints informally at the agency, recipient, and /or contactor level. Time Limitation on Filing Complaints Title VI complaints may be filed with: • City of Iowa City /Iowa City Transit • Iowa Department of Transportation • Federal Transit Administration • U.S. Department of Transportation In all situations, Iowa City Transit employees must contact the Iowa City Transportation Services Director and /or the Iowa City Civil Rights Coordinator immediately upon receipt of Title VI or related statutes complaints. Complaints must be filed not later than 180 days after: • The date of the alleged act of discrimination; or • The date the person became aware of the alleged discrimination; or • Where there has been a continuing course of discriminatory conduct. Complaints must be in writing, and must be signed by the complainant and /or the complainant's representative. The company must set forth as fully as possible the facts and circumstances surrounding the claimed discrimination. A Title VI complaint form is available at the Iowa City City Clerk's office, the Iowa City Transportation Services office, or the Iowa City Civil Rights Coordinator's office during normal business hours. INTERNAL COMPLAINT PROCESSING 1. The Iowa City Civil Rights Coordinator acting as Title VI Coordinator, along with the City Manager, will review the complaint upon receipt to ensure that all information is provided, the complaint meets the 180 day filing deadline and falls within the jurisdiction of the City. 2. The Iowa City Civil Rights Coordinator will then investigate the complaint. Additionally, copy of the complaint will be forwarded to the City Attorney. 3. If the complaint warrants a full investigation, the complainant will be notified in writing by certified mail. This notice will name the investigator and or investigating agency. The City will also notify the Iowa Department of Transportation Office of Employee Services /Civil Rights. 4. The party alleged to have acted in a discriminatory manner will also be notified by certified mail as to the complaint. This letter will also include the investigators name and will request that this party be available for an interview. E:3 Any comments or recommendations from legal counsel will be reviewed by the Title VI Coordinator. 6. Once the City of Iowa City is notified of Iowa Department of Transportation Office of Employee Services /Civil Rights investigative report findings, the City will adopt a final resolution. 7. All parties will be properly notified of the outcome of the Iowa Department of Transportation Office of Employee Services /Civil Rights report. 8. If the complainant is not satisfied with the results of the investigation of the alleged discriminatory practice(s), s /he shall be advised of their right to appeal IDOT's Office of Employee Services /Civil Rights decision. Appeals must be filed within 180 days after the City of Iowa City's final resolution. Unless new facts not previously considered came to light, reconsideration of the City's determination will not be available. The foregoing complaint resolution procedure will be implemented in accordance with the Department of Justice guidance manual entitled "Investigation Procedures Manual for the Investigation and Resolution of Complaints Alleging Violations of Title VI and Other Nondiscrimination Statutes," available online at www.usdoi.gov /crt/cor /Pubs /manuals /complain.html. TRANSIT RELATED TITLE VI INVESTIGATIONS COMPLAINTS AND LAWSUITS There are no active lawsuits or complaints alleging discrimination on the basis of race, color, or national origin with respect to transit service provided by Iowa City Transit, Iowa City Transit had one complaint filed ( #11 -09- 58060) with FTA. This complaint was closed on 7/29/2010 as satisfactorily adjusted. Iowa City Transit has not been asked to take part in any local, state, or federal civil rights compliance reviews in the past three years. Iowa City Transit has not undertaken any federally funded construction projects in the past three years. PROMOTING INCLUSIVE PUBLIC PARTICIPATION Public participation procedures are established to allow and encourage participation in Iowa City Transit's service area and include low income and minority individuals and those with limited English proficiency. Iowa City Transit's Public Participation Plan has been prepared to ensure that no one is precluded from participating in Iowa City Transit's service planning and development process. Iowa City Transit's Public Participation Plan includes a description of when the public participation plan is used, regional partnerships /capital programming, meeting locations, addressing comments, and the identification of stakeholders. When the Public Participation Plan is Used Iowa City Transit will use its Public Participation Plan when considering fare changes, modifications to routes and schedules, and other transit planning projects. Including: • Any fare increase for the cost of a general public fare, and subsequent adjustments to youth and reduced fares 61 • A new route is established • Elimination of an existing route • A major service reduction involving 25% or more of the route miles of the system Iowa City Transit will post service change notices on appropriate buses thirty days in advance of the change date for minor schedule and service changes. Regional Partnerships /Capital Programming For its capital programming, including major facility and bus procurement, Iowa City Transit uses the Metropolitan Planning Organization of Johnson County's ( MPOJC) adopted Public Participation Plan. The plan targets interest groups representing unique users of the transportation system as well as groups involved in the growth and development of the metropolitan area. The MPOJC Public Participation Plan was adopted in October of 2010. This plan clearly indicates that the MPO's public participation process satisfies Iowa City Transit's public participation requirements for its Program of Projects and the notices for the regional Transportation Improvement Program (TIP). Iowa City Transit also participates in the development of the Metropolitan Planning Organization of Johnson County's ( MPOJC) Passenger Transportation Plan (PTP) in which Iowa City Transit participates with other transportation services, both public and private, in the Iowa City Urbanized Area. The PTP is a short range plan that analyzes all aspects of transit operations and is required by the Iowa Department of Transportation. The PTP and its annual updates are approved by the MPOJC Urbanized Area Policy Board and follow all open meetings requirements for approval and public hearings. Public participation regarding the PTP began in 2007 with focus groups and interviews with transportation stakeholders, surveys, review of local plans, participation in regional transportation planning sessions, and the gathering of background information. • Interviews were conducted with the following: • Broadway Neighborhood Center Director and two family support workers • Disability providers from Arc, Goodwill Industries, Systems Unlimited, and Employment Plus • Local supervisor for Workforce Development • Regional Supervisor for Promise Jobs (work /education component of TANF /FIP) • Vocational Rehabilitation counselors • Regional Director and Residential Manager for MECCA (substance abuse treatment program) • Coral Ridge Mall management • Transit riders • Coralville Transit, Iowa City Transit, and CAMBUS management • University of Iowa /Office of International Students and Scholars (OISS) • Review of local plans, including CITY STEPS 2006 and 2010 (HUD consolidated plan for Iowa City). The goal of CITY STEPS is to encourage and support families and individuals in achieving their highest degree of self- sufficiency. 10 • Iowa City Transit is represented on the MPOJC's PTP steering committee made up of local human services organizations and the four local transit managers. The committee began meeting in 2007 and meets at least twice annually. The committee last met November 28, 2012 and January 9, 2013. The committee members included: • The Arc of Southeast Iowa • Neighborhood Centers of Johnson County • Systems Unlimited • Chatham Oaks Care Facility • Hometies Childcare • Reach for Your Potential • United Action for Youth • Big Brothers /Big Sisters • Four Oaks • Youth Homes • Goodwill Industries • Shelter House • Coralville Transit • Iowa City Transit • University of Iowa Cambus • Johnson County SEATS • Iowa City Community School District • Access 2 Independence • Elder Services • Solon Senior Transportation • Durham School Services • Yellow Cab of Iowa City • Survey of 35 human service agencies. Surveys and interviews at local senior dining facilities. Surveys were conducted at the Iowa City Senior Center on January 14, 2008, the Coralville Congregate Meal Site on January 15, 2008, Capital House Senior Living facility on February 5, 2008, and the North Liberty Recreation Center on February 22, 2008. As part of the FY2015 PTP Update, MPOJC and Iowa City Transit will be conducting further interviews and surveys; including LEP surveys. • Met with local disability services providers at their December 7, 2007 meeting to discuss transit needs. • Presentations to professional, citizen, and student groups. • Quarterly transit manager meetings, including Iowa City Transit, Coralville Transit, and University of Iowa Cambus on a quarterly basis beginning in 2007. • Iowa City Transit as well as MPOJC Transportation Planning and Human Services Planning divisions are members of the Johnson County Livable Communities Committee which meets monthly. This group includes many local human services groups, public transit managers, public officials and residents of Johnson County. 10 • Iowa City Transit is represented on the MPOJC's PTP steering committee made up of local human services organizations and the four local transit managers. The committee began meeting in 2007 and meets at least twice annually. The committee last met November 28, 2012 and January 9, 2013. The committee members included: o The Arc of Southeast Iowa • Neighborhood Centers of Johnson • Systems Unlimited • Chatham Oaks Care Facility • Hometies Childcare o Rea h for Your Potential o Unit d Action for Youth • Big others /Big Sisters • Four aks • Youth omes c Goodw Industries o Shelter ouse o Coralville ransit o Iowa City ansit o University o owa Ca bus o Johnson Cou ty SE S • Iowa City m un' School District • Access 2 I ence o Elder Services o Solon Senior Tr ortation • Durham Schoo Se ces • Yellow Cab of owa C y • Survey of 35 human service my • Surveys and interviews at loc senior dining fa ilities. Surveys were conducted at the Iowa City Senior Center on anuary 14, 2008, # e Coralville Congregate Meal Site on January 15, 2008, Capital ouse Senior Living cility on February 5, 2008, and the North Liberty Recreation enter on February 22, 008. As part of the FY2015 PTP Update, MPOJC and C alville Transit will be condu ing further interviews and surveys; including LEP survey • Met with local di ility services providers at their Dec ber 7, 2007 meeting to discuss transit needs. • Presentations to professional, citizen, and student groups. • Quarterly transit manager meetings, including Iowa City Transit, Coralville Transit, and University of Iowa Cambus on a quarterly basis beginning in 2007. • Iowa City Transit as well as MPOJC Transportation Planning and Human Services Planning divisions are members of the Johnson County Livable Communities Committee which meets monthly. This group includes many local human services groups, public transit managers, public officials and residents of Johnson County. 11 Iowa City Transit is a voting member of the MPOJC Transportation Technical Advisory Committee (TTAC). The TTAC comments and makes recommendations to MPOJC's Urbanized Area Policy Board. In June of 2012, the Iowa City City Council passed a resolution creating the Ad Hoc Diversity Committee to study City Transit and Police operations. The committee was assigned to a six month term during which time they held 22 meetings. The committee held meetings at multiple locations to insure that the public had opportunities to provide feedback if unable to travel to City Hall. The committee established a report including several recommendations for Iowa City Transit. Outreach efforts to schools, businesses, neighborhoods and social service agencies were a priority in the report. In addition, public surveys, informational videos and kiosks were also listed as priorities to insure that all populations have access to public transit information. As a result, Iowa City Transit is in the development stages of an aggressive outreach program that works with the Community School District, grades K -12, neighborhood groups and businesses that have a high percentage of transit dependent employees. These efforts will aim to provide information, enhance services and open up opportunities for dialogues related to the transit services provided in Iowa City. Meetina locations When determining locations and schedules for public meetings, Iowa City Transit will: • Schedule meetings at times and locations that are convenient and accessible for minority and LEP communities • Coordinate with community organizations and the MPO to implement public engagement strategies that reach out to members of affected minority and /or LEP communities • Consider media outlets that serve LEP populations • Provide opportunities for public participation through written communications, group discussions, and one -on -one interviews. Addressina Comments All comments received through the public participation plan are given careful, thoughtful consideration. Because there are a number of different ways riders or members of the community can comment on proposed service or fare changes, all comments will be assembled into a single document for presentation to the Iowa City City Council. Identification of Stakeholders Stakeholders are those who are either directly or indirectly affected by a plan, or the recommendations of that plan. Those who may be adversely affected, or may be denied benefits of a plan's recommendations, are of particular interest in the identification of specific stakeholders. While stakeholders may vary based on the plan or program being considered, Iowa City Transit will assemble a listing of stakeholders with whom we may regularly communicate by email or direct mail. Iowa City Transit is in the early stages of assembling this list since few specific groups have been identified. PROVIDE MEANINGFUL ACCESS TO LEP PERSONS Iowa City Transit, with assistance from the MPOJC, has conducted the following analysis to meet requirements under Title VI of the Civil Rights Act of 1964. This Act seeks to improve access to services for persons with Limited English Proficiency (LEP). The following uses the Four Factor Analysis identified in the LEP Guidance. 11 • Iowa City Transit is a voting member of the MPOJC Transportation Technical Advisory Committee (TTAC). The TTAC comments and makes recommendations to MPOJC's Urbanized Area Policy Board. --� In June of 2012, the Iowa City City Council pass d a resolution creating the Ad Hoc Diversity Committee t ' study City Transit and Poli a operations. The committee was assigned to a month rm during which time they hel 22 meetings. The committee held meetings at muitipI locations to insure that the ublic had opportunities to provide feedback if unable o travel to City Hall. The tom ittee established a report including several recommen ations for Iowa City Transit. Ou each efforts to schools, businesses, neighborhoods an social service agencies were a priority in the report. In addition, public surveys, in ormational videos and kiosks ere also listed as priorities to insure that all populatio s have access to public #ran t information. As a result, Iowa City Transit is in the d velopment stages of an aggr sive outreach program that works with the Community S ool District, grades K -12, n ighborhood groups and businesses that have a high pert ntage of transit depende employees. These efforts will aim to provide information, enhance services and op n up opportunities for dialogues related to the transit services ovided in Iowa City. Meeting locations When determining locations an schedules for p • Schedule meetin at times and minority and LEP c mmunities • Coordinate with co munity g; engagement strategi that ac LEP communities • Consider media outlets t t erve • Provide opportunities for ublic group discussions, and o n -ot Addressing Comments All comments received through th public consideration. Because there ar a numbe community can comment on propo ed service e into a single document for presen tion to the lo, is meetings, Iowa City Transit will: ations that are convenient and accessible for zations and the MPO to implement public out to members of affected minority and /or LEP populations participation through written communications, e interviews. rticipation plan are given careful, thoughtful of different ways riders or members of the fare changes, all comments will be assembled City City Council. Stakeholders are those wh are either directly r indirectly affected by a plan, or the recommendations of that an. Those who may b adversely affected, or may be denied benefits of a plan's reco endations, are of particul r interest in the identification of specific stakeholders. While st eholders may vary based on he plan or program being considered, Iowa City Transit wil assemble a listing of stakeh ders with whom we may regularly communicate by em ' or direct mail. Iowa City Transit is 'n the early stages of assembling this list since few speci ' groups have been identified. Iowa City Transit, with assistance from the MPOJC, has conducted the following analysis to meet requirements under Title VI of the Civil Rights Act of 1964. This Act seeks to improve access to services for persons with Limited English Proficiency (LEP). The following uses the Four Factor Analysis identified in the LEP Guidance. 12 A. Four Factor Analysis Factor 1: Assessing the number and proportion of LEP persons served or encountered in the eligible service population Task 1 Step 1 Examine prior experiences with LEP individuals Iowa City Transit serves a diverse community. The University of Iowa brings people from all over the world to the Iowa City urbanized area which includes not only Iowa City but the communities of University Heights, Coralville, North Liberty, and Tiffin. Iowa City Transit has a service contract with the City of University Heights and operates in and around the University of Iowa campus. Most foreign- speaking residents residing in Iowa City are affiliated with the University of Iowa, either as an international student or visiting scholar. The University has, on average, an international student population of 3,000 persons on an annual basis as well as approximately 450 visiting scholars. Task 1 Step 2 Become familiar with data from the U.S. Census The Iowa City Urbanized Area includes the municipalities of Coralville, Iowa City, North Liberty, Tiffin, and University Heights. According to the U.S. Census Bureau, the population for the urbanized area was 74,513 in 1990, 84,672 in 2000, 91,881 in 2005 and 103,152 in 2010. These numbers represent an average annual population growth of 1.01 %. Iowa City's current demographics are: Iowa City Statistics and Demographics Number Percent Iowa City Population 67,862 100.0 SEX AND AGE Male 33,755 49.7 Female 34,107 50.3 Under 5 years 3,204 4.7 5 to 9 years 2,799 4.1 10 to 14 years 2,566 3.8 15 to 19 years 7,538 11.1 20 to 24 years 16,711 24.6 25 to 29 years 6,958 10.3 30 to 34 years 4,225 6.2 35 to 39 years 3,280 4.8 40 to 44 years 3,007 4.4 45 to 49 years 2,931 4.3 50 to 54 years 3,230 4.8 55 to 59 years 3,315 4.9 60 to 64 years 2,563 3.8 65 to 69 years 1,629 2.4 70 to 74 years 1,161 1.7 75 to 79 years 954 1.4 80 to 84 years 863 1.3 85 years and over 928 1.4 13 Median age ears 25.6 X 16 years and over 58,801 86.6 18 years and over 57,752 85.1 Male 28,627 42.2 Female 29,125 42.9 21 years and over 47,305 69.7 62 years and over 6,962 10.3 65 years and over 5,535 8.2 Male 2,277 3.4 Female 2,393 4.7 RACE One Race 66,163 97.5 White 56,004 82.5 Black or African American 3,912 5.8 American Indian and Alaska Native 144 0.2 Asian 4,680 6.9 Asian Indian 817 1.2 Chinese 1,866 2.7 Filipino 133 0.2 Japanese 181 0.3 Korean 803 1.2 Vietnamese 318 0.5 Other Asian 562 0.8 Native Hawaiian and Other Pacific Islander 28 0.0 Native Hawaiian 6 0.0 Guamanian or Chamorro 5 0.0 Samoan 8 0.0 Other Pacific Islander 9 0.0 Some Other Race 1,395 2.1 Two or More Races 1,699 2.5 HISPANIC OR LATINO Hispanic or Latino of any race 3,627 5.3 Mexican 2,218 3.3 Puerto Rican 265 0.4 Cuban 86 0.1 Other Hispanic or Latino 1,058 1.6 Not Hispanic or Latino 64,235 94.7 White alone 54,103 79.7 RELATIONSHIP Total population 67,862 100.0 In households 61,277 90.3 Householder 27,657 40.8 Spouse 8,980 13.2 Child 11,519 17.0 Own child under 18 ears 9,621 14.2 14 Other relatives 1,575 2.3 Under 18 ears 314 0.5 65 years and over 174 0.3 Nonrelatives 11,546 17.0 Unmarried partner 1,965 2.9 In group quarters 6,585 9.7 Institutionalized population 296 0.4 Non - institutionalized population 6,289 9.3 HOUSEHOLDS BY TYPE Total households 27,657 100.0 Family households families 11,743 42.5 With own children under 18 years 5,254 19.0 Husband -wife family 8,980 32.5 With own children under 18 years 3,721 13.5 Male householder, no wife present 779 2.8 With own children under 18 years 317 1.1 Female householder, no husband present 1,984 7.2 With own children under 18 years 1,216 4.4 Nonfamily households 15,914 57.5 Householder living alone 9,488 34.3 65 years and over 1,913 7.00 Households with individuals under 18 years 5,479 19.8 Households with individuals 65 years and over 4,020 14.5 Average household size 2.22 X Average family size 2.88 X HOUSING OCCUPANCY Total housing units 29,270 100.0 Occupied housing units 27,657 94.5 Vacant housing units 1,613 5.5 For seasonal, recreational, or occasional use 144 0.5 Homeowner vacancy rate (percent) 2.8 X Rental vacancy rate (percent) 4.1 X HOUSING TENURE Occupied housing units 27,657 100.0 Owner-occupied housing units 13,011 47.0 Population in owner-occupied housing units 30,854 X Average household size of owner- occupied units 2.37 (X) Renter-occupied housing units 14,646 53.0 Population in renter-occupied housing units 30,423 X Average household size of renter - occupied units 2.08 (X) Source: U.S. Census Bureau, 2010 Census. 15 There were 3,463 international students according to the University of Iowa's fall 2011 enrollment statistics, which represents 10.5% of the University of Iowa student enrollment. The largest national representations of international students and scholars at the University of Iowa are from Asia. as shown below: UI International Students and Scholars by World Region National Representation China (PRC) Korea, Republic of India Taiwan Malaysia Student Population 1,737 383 316 98 79 Scholar Population 97 49 25 9 1 Source: The University of Iowa, Fall 2011 Profile of International Students and Scholars Task 1 Step 2A; Identify the geographic boundaries of the area that your agency serves The Iowa City Transit service area is defined by the city limits of Iowa City and University Heights, and the University of Iowa campus. (Transit Service Area Map of Iowa City Urbanized Area) r •\ Il 1 1 I . q.TY RD -� ir t Z lR __ r __ LL .I I � N - S9$IIiBMilBjff_ I = I.a � I I 1- I I I f � �.— .— .— . —. —.- 3AV NOOW r' 1 �L f� Lit -, fl, (l I rc r I Pi I $ ANV AAI 16 w X� � w N N 77r I I it ill a � c4 O Q N "r�tO 2 Y rnV�Wr0 O = (Q i dw o w 0 � o o v 3��a> O r •\ Il 1 1 I . q.TY RD -� ir t Z lR __ r __ LL .I I � N - S9$IIiBMilBjff_ I = I.a � I I 1- I I I f � �.— .— .— . —. —.- 3AV NOOW r' 1 �L f� Lit -, fl, (l I rc r I Pi I $ ANV AAI 16 w X� � w N N 77r I I it ill a 2 N m c� O N E a N c m m a 3 E A m z Q O U 2 U Z I I O I_J m O 17 In determining the number or proportion of LEP persons in Johnson County, including the City of Iowa City, 2007 -2011 U.S. Census American Community Survey (ACS) data was evaluated. According to ACS data, 15,837 persons in Johnson County (12.1% of the population) spoke a language other than English at home. Of the 15,837 persons residing in Johnson County who spoke a language other than English at home, 5,329 (4.07% of the population) reported speaking English less than "very well ", or in other words, would be considered to have limited English proficiency. The table below shows the language subgroups as follows: Persons in Johnson County Who Reported Speaking English Less Than "Very Well" Language Spoken Number of Persons Percent of Total Population Spanish 1,791 1.37% Other Indo- European language 873 0.67% Asian & Pacific Island language 2,010 1.54% Other languages 655 0.50% Source: 2007 -2011 American Community Survey, 2011 ACS 1 Year Estimates Task 1 Step 2C Analyze the data collected According to the University of Iowa's fall 2011 Profile of International Students and Scholars, China, the Republic of Korea, India, and Taiwan remain the top represented countries in the international student population. Malaysia (79 students) rounds out the top five, replacing Japan (45 students) from the fall 2001 largest international student enrollment representations. While the same data is not available for the international scholar population, it can be assumed that past national representation trends found among the student population can be applied to the international scholar population, as four of the top five represented countries are the same for both international students and scholars in 2008. The University of Iowa's Intensive English Program (IIEP) reports 200 international students enrolled in the intensive English language classes, while other visiting students speak and understand, at minimum, some English. The International Students and Scholars Services (OISS) director stated that the student population from India generally speaks advanced -to- fluent English. Visiting scholars have no English speaking requirements and often speak little - to-no English. The scholars attend the University to conduct research with an affiliated University member who speaks the scholar's native language. There is an additional international population of approximately 500 dependents and spouses that accompany international students and scholars. Iowa City Transit assessed the frequency with which staff and drivers have, or could have, contact with LEP persons. This includes documenting phone inquiries and surveying vehicle operators. To date, the transit agencies have had very little to no contact with LEP persons. Task 1 Step 2D; Identify any concentrations of persons within service area No large concentrations of LEP persons exist in the Iowa City urbanized area. Task 1 Step 3 Consult state and local sources of data iE The Iowa City Community School District (ICCSD) and the Iowa Department of Education compile information regarding the number of students receiving English Language Learning (ELL) services. The following charts show how the use of ELL services, largely attributed to an influx of Spanish, Bosnian, and Vietnamese speakers, and is increasing in Iowa's schools. In the ICCSD the number of students receiving ELL services is 3.78% (482 students) for the 2012- 2013 school year. Ten Year English Language Learner (ELL) Student trends in Iowa Iowa Public and Non - Public PK -12 ELL Students 30,000 25,000 20,877 20,867 - 22,275 23,213 24,418 20,000 17,176 18,526 19,864 15,452 14,844 15,000 - 10,000 - 5,000 off, °41 NN °titi °tip ti��ry ti8p~ ti�K� ti��v ti8 ^v 1e very ti °~ °� Source: Iowa Department of Education, PK -12 Student Data In Iowa, students receiving English Language Learning services have increased 63% in the past decade. According to US Department of Education 2008 -2009 school year data, the native language of most Iowa ELL students is Spanish (73.8% of all Iowa ELL students). The second most common native language in Iowa is Bosnian (4.3 %), followed by Vietnamese (4.1 %). Ten Year English Language Learner Trends in the Iowa Citv Communitv School District (ICCSD a 4.5% E 4.0% 3.5% v 3.0% ?2 2.5% Y 2.0% 1.5% `0 1.0% 0.5% 0.0% % of ICCSD Students Receiving English Language Learning Support 2. _ 4.08% 3.83 % 7 750 378% ISO% 'Ile ��ph rye ti��^ X000 �Di �DyO �oyti ��.ti'L ti�1� le le If le~ otiti otiti 19 Iowa Public School PK -12 Limited English Proficient Students (LEP) by District and Grade For the 2012 -2013 school year, there are 12,751 students (IA Dept. of Education Certified Enrollment) in the Iowa City Community School District. Of those, 3.78% (482 students) receive English Language Learning services. Task 1, Step 4; Community organizations that serve LEP persons Iowa City Transit and MPOJC have current associations with local business, the Iowa City Community School District, and the University of Iowa and their OISS center. All of these organizations provide service for persons speaking limited English. Task 1, Step 4A; Identify community organizations LEP persons are served mainly by the University of Iowa's OISS center. Task 1, Step 413; Contact relevant community organizations Iowa City Transit in collaboration with MPOJC has developed a working relationship with the University of Iowa's OISS center for language assistance services. OISS has agreed to assist the local transit agencies in Johnson County by distributing transit program information to international students and scholars. Task 1, Step 4C; Obtain information Working through the MPO, Iowa City Transit will continue to reach out to LEP persons and organizations in order to gather relevant information and provide transit information. Factor 2: Frequency with which LEP individuals come into contact with transit programs, activities, and services. Task 2, Step 1; Review the relevant programs, activities, and services you provide Iowa City Transit provides service on 19 regular routes from 5:45 a.m. -11:00 p.m. All routes operate daily with 30- minute service during peak periods. The Seventh Avenue (during a.m. and p.m. peak periods), Melrose Express, Westside Hospital, Eastside Express, and Westport routes operate hourly all day long. Midday service is hourly except on the Towncrest and Oakcrest where service is 30 minutes all day during the University academic year. The Eastside Loop operates when Iowa City schools are in session. Hourly evening service is provided to the same general service area using combined routes, from 6:30 p.m. -11:00 p.m. Saturday service operates hourly all day with service ending at 7:40 p.m. There is no fixed route service on Sundays. Iowa City Transit also extends service to Chatham Oaks Care Facility located on the west side of Iowa City. During peak periods Iowa City Transit operates 20 buses. Twelve buses operate weekdays off -peak. During evening hours and on Saturdays, five buses are in service. The Downtown Iowa City Transit Interchange is the hub of Iowa City Transit's operations. All regular routes arrive and depart at the interchange except for the Eastside Loop, allowing for coordinated transfers between buses. There is one free -fare route, the Downtown Transit Shuttle. The existing fare structure is a $1.00 base fare, $32 unlimited ride 31 -day pass, and $8.50 for a ten -ride ticket strip. There is a 75¢ youth fare for K -12 aged children. Children under five may ride free accompanied by an adult. There is also a K -12 31 -day pass available for $27 and a student semester pass for $100 for persons attending the University of Iowa or Kirkwood Community College. There is a monthly pass for University of Iowa faculty /staff for $27 per month. Elderly persons may ride during off peak hours and all day Saturday for 50¢. Eligible 20 persons with disabilities and low income elderly persons may ride free during off peak hours. A qualifying purchase from any merchant participating in the Bus and Shop Program entitles the purchaser to one free ride any time of day. Free transfers are available and may be used on Coralville Transit. All Iowa City Transit fixed route buses are lift- equipped. Demand responsive paratransit service is provided during fixed -route service hours and on Sundays (8 a.m. -2 p.m.), operated by Johnson County SEATS. Task 2 Step 2: Review information obtained from community organizations Through interviews and planning sessions, Iowa City Transit has discovered that most community organizations want more service related to jobs, education, day care, and health care and have very few LEP issues. Task 2 Step 3, Consult directly with LEP persons LEP persons were consulted through the Title VI planning process through interviews. Factor 3: Assess the nature and importance of the program, activity, or service provided by the program Task 3 Step 1: Identify your agencies most critical services Using public transportation is important to LEP persons as indicated from discussions with local groups and the University of Iowa. Iowa City Transit's most critical services include: • Fixed route services • Paratransit services • Coordination with other public transit agencies in the urbanized area If limited English is a barrier to using these services then the consequences for the individual are serious, including limited access to obtain health care, education, or employment. Critical information from Iowa City Transit which can affect access includes: • Route and schedule information • Fare and payment information • System rules • Information about how to ride • Public service announcements • Safety and security • Complaint forms • Communication related to transit planning • Information regarding paratransit services Task 3 Step 2: Review input from community organizations and LEP persons Iowa City Transit has received very little input from the community regarding problems with language barriers. Factor 4: Assessing the resources available to the recipient and costs Task 4 Step 1: Inventory language assistance measures currently being provided, along with associated costs Iowa City Transit provides the following language assistance measures to date: M11 persons with disabilities and low income elderly persons may ride free during off peak hours. A qualifying purchase from any merchant participating in the Bus and Shop Program entitles the purchaser to one free ride any time of day. Free transfers are available and may be used on Coralville Transit. All Iowa City Transit fixed route buses are lift- equipped. Demand responsive paratransit service is provided during fixed -route service hours and on Su days (8 a.m. -2 p.m.), operated by Johnson County SEATS. Task 2 Ste 2• Review inf rmation obtained from communi or anizations Through interviews and 1planning sessions, Iowa City ransit has discovered that most community organizations hat more service related to j bs, education, day care, and health care and has very few LEP issues. LEP persons were consutte through the Title VI plan ng process through interviews. Factor 3: Assess the nature nd importance of the rogram, activity, or service provided by the program Task 3 Ste 1 • Identify our a ncies most critic I services Using public transportation is im ortant to LEP ersons as indicated from discussions with local groups and the University of Iowa Iowa City T ansit's most critical services include: • Fixed route ervices • Paratransit s ices • Coordination 'th oth r public transit agencies in the urbanized area If limited English is a barrier to using a services then the consequences for the individual are serious, including limited access to btain health care, education, or employment. Critical information from Iowa City Trahic an affect access includes: • Route he ule ' nformation • Fare am nt in rmation • System • Informout how t ride • Public announce ents • Safety curity • Complms • Common related to tr sit planning Inform garding paratr a it services Iowa City Transit has rec ved very little input from the ommunity regarding problems with language barriers. Factor 4: Assessing a resources available to the recipie t and costs Iowa City Transit provides the following language assistance measures to date: 21 • Multilingual 24 -hour telephone service • Language Line available on website • Identified employees that speak a language other than English • Transit information translated into 5 different languages on website • Provide introductory bus ride as part of the University of Iowa's orientation through OISS • Assistance from OISS when needed Cost for these measures is under $500 annually. Task 4 Step 2 Determine what if any additional services are needed to provide meaningful access Iowa City Transit will focus on the following service improvements: • Translation of critical printed information • Improve website information regarding LEP • Translation of paratransit information • Provide additional signage in buses in multiple languages • Include LEP in driver training Task 4 Step 3 Analyze your budget Like most public agencies, Iowa City Transit's budget is constrained by several factors and staff resources are also limited. Devoting more resources to printing, webpage design, signage, and additional administrative costs are included in future transit budgets. Task 4 Step 4 Consider cost effective practices for providing language services Iowa City Transit will continue to work with the community and the university to provide cost effective practices including researching and pursuing language assistance products and translation services developed and paid by local, regional, and state government agencies. B. Developing a Language Assistance Plan a. Results of Four Factor Analysis: The City of Iowa City is part of the Iowa City Urbanized Area that includes a large university with over 30,000 students. Because of the University, many foreign students and faculty live in the Iowa City urbanized area creating the potential for language issues. As identified in the four factor analysis, both the Hispanic /Latino and the Asian /Pacific Island populations were identified as needing language assistance since their populations were each over 5% of the total population in Iowa City. Because of the diversity of the Asian /Pacific Island population, Iowa City Transit approached the University of Iowa's Office of International Students and Scholars to assist in identifying the top Asian /Pacific Island languages within the University system that may require language assistance. Chinese and Korean were identified as the top two Asian /Pacific Island languages. As a result, Iowa City Transit offers information in Chinese, Korean, and Spanish. b. Language Assistance Services by Language: The following measures have or will be implemented to ensure LEP persons have adequate access to transit information: 22 Iowa City Transit, in collaboration with Coralville Transit, Johnson County SEATS, University of Iowa Cambus, and the Metropolitan Planning Organization of Johnson County have developed a working relationship with the University of Iowa's Office of International Students and Scholars (OISS) for language assistance services. OISS has agreed to assist the transit agencies in Johnson County by distributing transit program information to international students and scholars. Through a joint effort, all incoming international students and scholars have the option of taking an introductory bus ride as part of OISS' annual orientation. OISS staff, along with student volunteers, takes the international students on Iowa City Transit to Wal -Mart and on Coralville Transit to Coral Ridge Mall. The bus ride exposes the students to how the bus system operates and OISS staff is present to answer any questions. All incoming international students take a tour of the University of Iowa campus using the Cambus service. Iowa City Transit will identify any employees who speak a language other than English. For those employees who are able and willing to provide translation services, their services will be called upon as needed during fixed route service hours to interpret and assist LEP individuals. The City of Iowa City has a multilingual 24 -hour telephone service, the Language Line. The Language Line is a three -way call translation service that can translate numerous languages. Language Line Services provides a sheet which lists the languages available for translation assistance. The language sheet can be used by transit agency staff to determine the language spoken by an LEP individual. Iowa City Transit will develop additional language services on their transit website. A link will be added to the transit websites that will have general transit information translated in the most common spoken languages in Johnson County. c. Notice to LEP Persons: Iowa City Transit will provide general public transit information, bus timetable and route information, and any additional pertinent information to the University of Iowa's Office of International Students and Scholars (OISS). OISS will distribute the materials to international students and scholars upon their arrival and as needed. If an international student or faculty member has any questions, the OISS can accommodate the student in receiving translation assistance either on -site or by directing them to the respective language program. OISS also provides international students and scholars a handout providing information on local destinations, the respective bus company and bus line, as well as the days the bus operates. Handouts will be made available that contain information on language assistance services as well as a summary of important transit information. The handout will be translated into the most common spoken languages in Johnson County and will be available on all buses and at all transit offices. The handouts will also be provided to the OISS to be distributed to the international student and scholar populations. 23 Transit information will also be provided in the most common spoken languages in Johnson County on the transit websites. The City of Iowa City also utilizes the Language Line Services for translation of languages that are not English. Language Line Services are free to the user and interprets from English into more than 170 languages and are accessible 24 hours a day, 7 days a week. Those seeking language assistance can visit the transit office and work with a customer service representative using language identification cards to inform us as to which language they speak. The individual needing language assistance can point at a language on the identification card which includes a message stating, " Point to your language. An interpreter will be called. The interpreter is provided at no cost to you." d. Monitor, Evaluate and Update Language Access Plan: All language assistance programs and procedures will be evaluated on an annual basis. The following will be monitored and reviewed annually: • The number of documented LEP persons encountered • How the needs of the LEP persons were addressed • Determine whether local language assistance programs have been effective • Evaluate the number of outreach efforts provided by the University of Iowa's Office of International Students and Scholars • Determine if any changes in the level of assistance provided by the International Office are required Each encounter with an LEP person will be recorded by the bus driver /office on a special card and is reported directly to the Transportation Services Director. Dissemination of the Title VI /LEP Plan includes a link to the Title VI/LEP Plan on the Iowa City Transit website at: http://www.icqov,ora/default/?id=1515 Any person or agency with internet access will be able to access and download the plan from the above - referenced website. Alternatively, any person or agency may request a copy of the plan via telephone, fax, mail, or in person, and shall be provided a copy of the plan at no cost. LEP individuals may request copies of the plan in translation which will provided if feasible. e. Employee Training: Current and incoming employees will be trained on the policies and procedures of the language assistance program. Staff would have the necessary information provided to them to assist LEP individuals. The following information will be available to assure staff can adequately assist LEP persons: • Information on Title VI Policy and LEP responsibilities • Description of language assistance services offered to the public 24 • Contact information of chosen bilingual staff who have agreed to assist in translation services • Documentation of language assistance requests • Use of the Language Line Services • How to handle a potential Title VI /LEP complaint C. Safe Harbor Provision As identified in the four factor analysis, Iowa City Transit identified Spanish speakers (1,791 in population) and Asian (Pacific Island) speakers (2,010 in population) as requiring language /written materials assistance. The Asian language speakers were also identified in the analysis of the University population. Translation of written materials for these populations are included on the Iowa City Transit website and on posted information. Iowa City Transit is part of the City of Iowa City which has an elected City Council to oversee Iowa City Transit activities. In June 2012 the City Council passed a resolution establishing an Ad Hoc Diversity Committee to study City transit and law enforcement operations as they relate to minority populations. Four of the seven members appointed to the six month Ad Hoc Committee were African American and one member was Native American. Two members were Caucasian. Over the course of six months, the Ad Hoc Diversity Committee held 22 Committee meetings and held several public information gathering sessions with local community members from diverse backgrounds to discuss and receive feedback about transit and law enforcement operations. Johnson County SEATS, a paratransit subrecipient to Iowa City Transit, has a 7 member advisory committee, including Iowa City representatives, that includes riders. This committee meets quarterly. ASSISTANCE TO SUBRECIPIENTS Johnson County SEATS, a paratransit subrecipient to Iowa City Transit, by contract requires SEATS to comply with their Title VI Program and to report any Title VI complaints. As primary recipient, Iowa City Transit will provide the following information to Johnson County SEATS: • Sample notices to the public informing beneficiaries of their rights under DOT's Title VI regulations, procedures on how to file a complaint, and the recipient's Title VI complaint form. • Sample procedures for tracking and investigating Title VI complaints filed with a subrecipient, and when the primary recipient expects the subrecipient to notify the primary recipient of complaints received by the subrecipient. • Demographic information on the race and English proficiency of residents served by the subrecipient. This information will assist the subrecipient in assessing the level of service it provides to the community and in assessing the need for language assistance. • Other information will be provided at quarterly meetings with the transit systems in the Iowa City urbanized area. MONITORING SUBRECIPIENTS 25 In order for Iowa City Transit to ensure compliance with Title VI requirements by a subrecipient, Iowa City Transit shall undertake the following activities: • Document its process for ensuring that all subrecipients are complying with the general reporting requirements, as well as other requirements that apply to the subrecipient. • Collect Title VI Programs from subrecipients and review programs for compliance. • At the request of FTA, in response to a complaint of discrimination, or as otherwise deemed necessary by the primary recipient, the primary recipient shall request that subrecipients who provide transportation services verify that their level and quality of service is provided on an equitable basis. • Iowa City Transit will meet annually with Johnson County SEATS to ensure compliance. The future Iowa City Transit Maintenance /Bus Storage Facility is in the early planning stages. This facility will be built on property currently owned by the City of Iowa City. 26 Attachment A: 2013 Certifications and Assurances FTA FISCAL YEAR 2013 CERTIFICATIONS AND ASSURANCES FEDERAL. I+ISCAL YEAR 2013 CERTIFICATIONS AND ASSURANCES FOR FEDERAL TRANSIT ADMINISTRATION ASSIS'T'ANCE PROGRAMS (SignmWo page alternative to providing Certifications and Assurances in TEAM -Web) Name nfnpplicane.Iowa City Transit _ The Applicant Agrees t0 comply with applicable Provisions of Gi oups dl — 24. OR The Applicant agrcim to comply with applicable provisions ofthe Graups it has selected: Group Description OL Required Certifications mid Assurances for Each Applicant. X 02. Lobbying, X 03, Private Sector Protections. X 04. Procmementand Procurement System, _X 05. Rolling Stock Reviews and Box'] toting X__ 06. Demand Responsive Service. X 07. Intel ligent'Ilansporedion Systems. X 08. Interest and Flnan m Coals and Lensing Costs. NA 09. 'transit Asset Management turd Agency Safely Plans, X_ 10. Alcohol and Controlled Substances Testing. X 1 1. Fixed Guideway Capital Investment Program (New Starts, Small Starts, and Core Capacity) NA and Capital lnvesmrent Program in Effect before MAP -21. 12. State of Good Repair Program. X 13. Fixed Cmideway Modemlzalion Gant Program, NA 14. Bus/Bus Facilities Programs. X 15, Urbanized Area Formula Progrups and Job Access and Reverse Commute (JARC) Program. X 16. Seniors/ Elderly /Individuals with Disabilities Programs and New Freedom Program. X 17. Rural /Onion Than Urbani¢ed Areas /Appalachout Development /Over - the -Road Bus NA Accessibility Prog, ams. Ia. Public Transportation on Indian Reservations and'" tribal Transit Programs. NA 19. Low or No EmissiordClear Fuels a art Programs. NA 20, Paul S Sm'bares Transit in Parks Program. NA 21. State Safety Oversight Ptagmer. NA_ 22. Public Transportation Emergency Relm0nog'am, _ NA 23, Expedited Project Delivery Pilot Progman. NA 24, Infrastructure Finance Programs. NA 27 FTA FISCAL YEAR 2013 CERTIFICATIONS AND ASSURANCES ICDCRALPISCALYCAR2013 VIA CLRTIFICA'rIONS AND ASI `,LSSICNATLRE PAGE lReoudied rail Almiciattfou PIA fiandirmand all ETA Grantees ith all gofive Capital P I Project AFFIRMATION OF APPLICANT Name of Applicant: City Of Iowa City Name and Relationship otAnthorized Represemative :,Thomas M. Markus, City Manager BY SIGNING BELOW, on behalfof the Applicant, I declare (hat the Applicant has duly a ithorized me to make these Certifications and Assurances and bind the Applicant's compliance. Thus, the Applicant agrees to comply with all Federal su ums mid regulations, and follow applicable Federal leadm,cc, and comply with tine Certifications and Assurances as indicated on the foregoing page applicable to each application its authorized representative makes to die Federal Itracer Administration (ETA) in Federal Fiscal Year 2013, irrespective of whether the individual that acted on its Applicant's behalf continues to represent the Applicant. ITA intenris that the Certifications and Assurances the Applicant selects o, die other side of this docament should apply, as provided, to each Project for which the Applicant seeks now, or may later seek PI 'A funding during Federal Fiscal Year 2013. file Applicant affirms the authfitness and accuracy of die Certifications and Assurances it has selected in the statements submitted with this document mid any other submission made to ETA, and acknowledges that the Program Or slid Civil Remedies Act of 1986, 31 U.S.C. 3801 at seq., and implementing U.S. DO'r iingulations,'Program Fraud Civil Remedies," 49 COB. pmt 31, apply to any certification, assurance or submission made to ITA. The criminal provisions of 18 U.S.C. 1001 apply to may certification, assurance, or submission made in connection W ith a P loterel public transportation program nntho'iced by 49 U.S.C. chapter 53 or any otam statute In signing this document, I declare under penalties of perjury that the for Coal fixations and Assurances, and any (or /,b3catnternlnmp by me on behalf of 1116 Applicant am one and accurate. p ? �ugnetnrc 'V111. 1, _)41'- y"Z,_^ -- Date: i'� jJ Name Thomas M. Markus, City Manager Authorized Representative of Applicant AFPIRMA'I'ION OF APPLICANT'S ATTORNEY for(NaneofApplicmd); City Of IOWa City As the undersigned Attorney for the above named Applicant, I hereby strain to the Applicant that it has authority under Statq local, or a that government law, as applicable, to make mid comply with die Certifications and Assurances as indicated on Ole foregoing pages. I further affam that, in my opinion, die Certifications and Assnrmnces have been legally made and constitute legal and binding obligations on the Applicant. I further affmn to fire Applicant dm6 to the beat ofrny knowledge, there is no legislation or litigation pending or imminent Or t,tnigilt adversely affect evatidily ofthese Certifications and ASSUrmnces, or oftheperformance of its ETA Proj or roads. - o Signature - [�GL'A�ii — Date: V `� �, Name Eleanor Dilkes, City Attorney Attorney for Applicant Each Applicant for ETA funding and each FTA Grantee with on active Capinl or Fornula Project must provide an Affirmation of Applicant's Attorney pertaining to the Applicant's legal capacity. The Applicant may enter its signature in lieu of fine Auoraey's situations, provided the Applicant has on file this Affirmation, signed by die attorney will doted this Federal fiscal year 99 Attachment B: Iowa City City Council Resolution approving Title VI RESOLUTION NO. RESOLUTION APPROVING THE IOWA CITY TRANSIT TITLE A PROGRAM PLAN WHEREAS, Title VI of the Civil Rights Act of 1964 prohibits discrimination based on race, color, or national origin by agencies such as Iowa City Transit in any programs and activities that receive federal funds; and WHEREAS, the City should adopt a plan to ensure compliance with Title VI and similar federal laws prohibiting discrimination in the use of federal funds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The attached Title VI Program Plan for Iowa City Transit is approved Passed and approved this ATTEST: CLERK 18th_ day of MAYOR It was moved by and seconded by adopted, and upon roll call there were: 2013_ Approved by City Attorney's Office the Resolution be AYES: NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton 29 Attachment C: Iowa City Transit Title VI Complaint Form IOWA CITY TRANSIT TITLE VI COMPLAINT FORM This form may be used to file a complaint with the City of Iowa City based on violations of Title VI of the Civil Rights Act of 1964. You are not required to use this form, a letter that provides the same information may be submitted to file your complaint. Complaints must be submitted within 180 calendar days. Name: Street Address: City: State: Date: Telephone: (home) (work) Individual(s) discriminated against, if different that above (use additional pages if needed). Name: Street Address: City: Telephone: (home) State: Date: Zip: (work) Please explain your relationship with the individual(s) indicated above: Name of agency and department or program that discriminated: Agency or department name: Name of Individual (if known): Address: City: Date(s) of alleged discrimination: Date Discrimination began Last or most recent date State: M 30 ALLEGED DISCRIMINATION: If your complaint is in regard to discrimination in the delivery of services or discrimination that involved the treatment of you by others by the agency or department indicated above, please indicate below the basin on which you believe these discriminatory actions were taken. Race Color National Origin Explain: Please explain as clew witness(es) and others sheets if necessary and Signature: rly as possible what happened. Provide the name(s) of involved in the alleged discrimination. (attach additional provide a copy of written materials pertaining to your case). Date: Note: The City of Iowa City prohibits retaliation or intimidation against anyone because that individual has either taken action or participated in action to secure rights protected by policies of the City. Please inform the Iowa City Civil Rights Office if you feel you were intimidated or experienced perceived retaliation in relation to filing this complaint. 31 Attachment D: Title VI Contract Language for Transit Projects TITLE VI CONTRACT LANGUAGE During the performance of this contract, the contractor, for itself, its assignees, and successor in interest, (hereinafter referred to as the "contractor ") agrees as follows: 1. Compliance with Regulation The contractor shall comply with the regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter referred to as DOT), Title 49, Code of Federal Regulations, part 21 (hereinafter referred to as the Regulations), as they may be amended from time to time, herein incorporated by reference and made part of this contract. 2. Nondiscrimination The contractor, with regard to the work performed during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection of and retention of subcontractors, including procurement of materials and leases of equipment. The contractor shall not participate either directly or indirectly in discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth is Appendix B of the Regulations. 3. Solicitation for Subcontracts, including Procurement of Materials and Equipment In all solicitations whether by competitive bidding or negotiations made by the contractor for work to be performed under a subcontract, including the procurement of material for leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulation relative to nondiscrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports The contractor shall provide all information and reports required by the Regulation or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information and its facilities as may be determined by the City of Iowa City, Iowa Department of Transportation or appropriate Federal Agency to be pertinent to ascertain compliance with such Regulation, orders and instructions. Where any information required of contractors in exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the Iowa Department of Transportation or the appropriate Federal Agency as needed, and shall set forth what efforts it has made to obtain the information. 0 5. Sanctions for Noncompliance In the event of the contractor's noncompliance with the nondiscrimination provisions of this contract, the City of Iowa City shall impose such contract sanctions as the Iowa Department of Transportation may determine to be appropriate, including, but not limited to: • Withholding of payments contractor complies and /or • Cancellation, termination, part. 6. Incorporations of Provisions to the contractor under contract until the or suspension of the contract, in whole or in The contractor shall include the provisions of paragraphs (1) through (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by Regulations or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontractor or procurement as the City of Iowa City, Iowa Department of Transportation, or appropriate Federal Agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. 33 Attachment E: Notice of Title VI Provisions CITY OF IOWA CITY NOTICE The City of Iowa City (Iowa City Transit) operates its programs and services without regard to race, color, and national origin in accordance with Title VI of the Civil Rights Act of 1964. Any person who believes she or he has been aggrieved by unlawful discriminatory practice under Title VI may file a complaint with Iowa City Transit. The Civil Rights Restoration Act of 1987 amended Title VI to specify that entire institutions receiving Federal funds, whether schools, colleges, government entities, or private employers must comply with Federal civil rights laws, rather than just the particular programs or activities that receive federal funds. If you feel you are being denied participation and /or benefits in this program, or otherwise being discriminated against because of your race, color, or national origin, or would like more information on Iowa City Transit's civil rights program and the procedures to file a complaint you may contact: City of Iowa City Civil Rights Office 410 East Washington Street Iowa City, Iowa 52240 319 - 356 -5022 http: / /www.icgov.org /default /?id =1515 Iowa Department of Transportation Office of Employee Services — Civil Rights 800 Lincoln Way, Ames, Iowa 50010 Iowa DOT: 800 - 262 -0003 Civil Rights Commission: 800 - 457 -4416 A complainant may file a complaint directly with the Federal Transit Administration (FTA) by filing a complaint with the Office of Civil Rights, Attention: Title VI Program Coordinator, East Building, 5`h Floor -TCR, 1200 New Jersey Ave., SE, Washington, DC 20590. YOU SHOULD CONTACT THE ABOVE INDIVIDUALS AS SOON AS POSSIBLE BUT NO LATER THAN 180 DAYS AFTER THE ALLEGED DISCRIMINATION OCCURRED, OR IF THERE HAS BEEN CONTINUING COURSE OF CONDUCT, NO LATER THAN 180 DAYS AFTER THE ALLEGED DISCRIMINATION WAS DISCONTINUED. This notice will be available on the Iowa City Transit website, on Iowa City Transit buses, and at the Iowa City City Hall. 34 Esta notificaci6n estara disponible en el sitio web Iowa City Transit, en Iowa City autobuses de transito, y en las instalaciones de Transito Iowa City. !r� �na��r���t��f]fi� >1!= %PSci�a� i�5, �= �f���,11 %]���°x+, 3���`•7��� %r:,fl? %Tx �i�`$�o If information is needed in another language, contact 319 - 356 -5022. Attachment R Title qNotification � w0 _\ §¥ / 0 / § �-0 0 ƒ /f& _ « >. kƒ = 7 2/ ( 2 & a- /k/ 0 �Ef / b 5 E o 0 $10 -0 -0 / TZ /k0 E (D > £ �0 � > D : 2 – \.> 5 & 0 e § k aae @0 , 720 $00 )# \M 0 E ao00 #��t Q§)� em�c 5o E 0 /M _ / /\) \ ) \� .0 M (D f M. 2' )J >1E ±! 2 ±5 \ \ / \ \ 4� E : k ) ) � { k \ \ \ , ) z j / \ / ( 0 f # » 4 CO & / \ 9 { ) & E k & \ % / \ o $ CCD 00 }a) 7 \ \ k / k ){ \0 { ) \ )\ \ \ \ \ 35 M Attachment G: Service Standards and Policies Iowa City Transit SERVICE STANDARDS AND POLICIES SYSTEMWIDE SERVICE STANDARDS To prevent discriminatory service design or operation, the f-TA circular requires transit agencies to adopt system wide service standards and system wide service policies (policies are discussed later in this section). System wide service standards are required for the following criteria: b Vehicle Load Y Vehicle Headway On -time performance Service Availability VEHICLE LOAD To ensure Iowa City Transit customers can gain access to public transit services while balancing customer comfort, loading standards must be established and schedules devised that reflect customer volumes. This standard is measured as the ratio of customers on board to the seated bus capacity expressed as a percent. Values of 100 percent or less indicate all riders are provided a seated ride while values above 100 percent indicate standees. The following loading standard indicates the degree of crowding (i.e., standees) that is acceptable based on bus type and manufacturer's recommendation for safe, maximum loading capacity. These standards reflect standees in the center portion of the bus only, not in the stairwells. For ridership consistently above these standards below, Iowa City Transit will place a second bus on the trip. Standard: Acceptable load factors should never consistently exceed the following: (Industry Standard: 125 -150% in urban areas, 175% in university systems) Iowa City Transit experiences heavy demand on a daily basis as a result of providing service on a University campus. It operates a uniform fleet of 40' buses. This has resulted in the addition of "helper buses" to address capacity concerns. VEHICLE HEADWAY Vehicle headway (the time interval between two vehicles traveling in the same direction on the same route) standards at Iowa City Transit relate to frequency of service. This standard is one of the commonly applied measures of transit adequacy, particularly from the customer's point 37 of view. Consequently, it can be one service characteristic that is the course of customer dissatisfaction. In general, frequencies or "headways" (i.e., the time from one bus to the next at the same location) are established to provide enough vehicles operating past bus stops on a route to accommodate the customer volume and to stay within the recommended loading standards, which were discussed previously. If customer loads are light enough that more time is needed between vehicles to meet loading standards, then headways should be set on clock - face headways operating at 30 and 60- minute intervals. Standard: For periods in which service is operated, the standard minimum headways by type /time of service are as follows. (Industry Standard: Varies) The definition of the above service types /times is as follows: Weekday. Routes operated generally from 5:45 a.m. to 6:30 p.m., Monday - Friday. Weekday Night. Routes operated generally from 6:30 p.m. to 11:00 p.m., Monday- Friday. Saturday. Routes operated generally from 5:45 a.m. to 7:40 p.m. Sunday. Iowa City Transit does not operate fixed route service on Sunday. As with all standards, this headway matrix should be considered a guide, not an absolute ON -TIME PERFORMANCE Published timetables must provide the transit customer with a reasonable guarantee that the scheduled service will operate, and will, additionally, operate on time. The dependability of Iowa City Transit is important to people who typically plan trips around the availability of bus service. Moreover, customers associate a time penalty with unreliable bus service that reduces the attractiveness of public transportation. There are several ways to measure Iowa City Transit's dependability. The first is whether service operates at all. Measures of actual versus scheduled service (missed trips) are expressed as the percentage of scheduled trips that are actually made. Iowa City Transit should have sufficient spare buses and bus drivers to assure that the standard is met. W. Standard: For Iowa City Transit, the missed trip standard is established at 99.0 percent. (Industry Standard: 90 -95 %) On -time performance is also examined in terms of schedule adherence, which means the difference between scheduled time and the time the bus actually passes a particular location. The schedule adherence standard consists of two parts: 1) the definition of on time, and 2) the proportion of buses that operate within the on -time range. For purposes of establishing Iowa City Transit's on -time performance, "on- time" is established at zero minutes early to 7 minutes late. This allows the bus reasonable latitude for encountering general delays due to traffic, weather or other on -route delays, without unduly inconveniencing customers. Scheduled buses should never be early, for this would cause customers to miss the bus entirely and subject many riders to an even longer wait for the next scheduled bus. However, Iowa City Transit operates a significant number of "helper buses" to address capacity issues. "Helper Buses" provide the additional capacity needed to carry the number of people waiting for the scheduled bus. These buses are not considered when calculating the system wide on -time performance of the buses as they are used to assist the scheduled bus. Standard: The standard for Iowa City Transit's schedule adherence is established at 75% of scheduled trips system wide. Therefore, 15 out of every 20 scheduled bus trips should be considered "on- time" according to the standard. (Industry Standard: 73 -75 %) SERVICE AVAILABILITY A transit system inevitably receives many requests for service from citizens who are not within walking distance of a route, or who desire buses operating in their neighborhoods connecting with different destinations. Since transit resources are limited, it is unlikely that everyone will be accommodated to a satisfactory degree. Therefore, it is necessary to determine how to allocate the available resources to provide the best possible service. In developing measures for Iowa City Transit service, this standard has been divided into three separate components that reflect travel concentrations, trip purpose, and the need for bus service. The three components are: w Production End representing the trip end that produces travel Attraction End that attracts travel Bus Stop Spacing Production End. Determination of which residential neighborhoods should be candidates for service is a function of reasonable walking distance. Numerous studies have indicated that the maximum distance an average person can reside from a bus route and still be considered to "have service" is approximately one - quarter mile, which is roughly equivalent to a five - minute walk. Standard: The standard will be 85% of the population within % mile walking distance between home and an Iowa City Transit bus stop or attraction. (Industry Standard: '' /o mile, 85 -90 %) 39 This route coverage guide is just that -a guide. It is not an exact measurement. In some areas, the street pattern is not uniform or major generators are further apart than the guide indicates. Iowa City Transit's service may not and should not conform to the guide in all areas due to other factors such as population density and operational hours compared to destination. Attraction End. Major traffic generators in the Iowa City community create a transit opportunity. Standard: Iowa City Transit will apply the following standards when considering service modifications. • Hospitals /Nursing Homes. These usually do not attract a large number of trips. These facilities do, however, often serve those who depend on transit. Therefore, institutions of 100 or more beds may be considered candidates for Iowa City Transit service. (Industry Standard: None Found) • Colleges /Schools. Students in a university community often comprise a major segment of the transportation dependent population. For this reason, colleges and post- secondary schools have been included in the availability standard. Those institutions with an enrollment of at least 1,000 students warrant consideration for service. (Industry Standard: None Found) • Shopping Centers. Shopping trips constitute a major reason for transit travel. Shopping centers with more than 100,000 square feet of leased retail space are large enough to warrant consideration for Iowa City Transit service. Mixed -use retail, housing and office complexes can also be included within this category. (Industry Standard: None Found) • Social Service /Government Centers. Public Agencies, government centers and community facilities attract significant traffic volume. While the nature and size of these facilities varies greatly, it can be generally stated that those serving at least 100 clients daily warrant consideration for public transit service. (Industry Standard: None Found) Bus Stop Spacing While route alignments are the primary determinants of transit availability, a second influence on the proximity of transit is the bus stop spacing along these routes. Obviously, stops at every intersection provide the shortest walking distance to the bus, but may not be warranted based on other considerations. Therefore, a bus stop spacing standard must consider service area density and land characteristics served. Using these criteria, Iowa City Transit has developed two categories, Campus and Non - Campus, and established standards for each. Standard: The general bus stop spacing standard for Iowa City Transit is summarized below: (Industry Standard: Varies, most far - sided) M T. _ � Campus Every other building Non - Campus Every 2 —3 blocks It should be rioted that in some instances, the bus stop spacing standard should be discarded in favor of simply considering the location of customer concentration. This is especially true for stops that serve major activity centers or high density residential locations. The exact placement of a bus stop in the area of a signalized intersection is also a matter of concern. Generally far -sided bus stops will be the Iowa City Transit standard unless determined, on a case -by -case basis, that other factors, such as business ingress /egress or congestion issues, dictate otherwise. SYSTEMWIDE SERVICE POLICIES The FTA circular requires system wide service policies for distribution of transit amenities, vehicle assignment and for transit security. Policies differ from standards in that policies are not necessarily based on a quantitative threshold and are actions or procedures as opposed to standards that are rules or principles. DISTRIBUTION OF TRANSIT AMENITIES The new Title VI circular requires that Iowa City Transit maintain service standards for the distribution of various transit amenities, including bus shelters, benches, route map /timetable, and trash receptacles owned by Iowa City Transit. There are several amenities that are placed at bus stops by private entities. These are not governed by these standards. The Iowa City Transit standard for each of these amenities is described below. Bus Shelters. A major concern of transit riders, especially regarding inclement weather, is the amount of time spent on the street exposed to the elements. The abundance of cold and windy conditions is of particular concern in Iowa. The placement of shelters and the development of a priority location program are based upon the following: • Number of boarding and /or transferring customers at a specific stop, • Amount of shelter from the elements or lighting at or near the stop, and • ADA considerations • Safety concerns • Customer comments received Policy: Shelters should be provided at stops which serve 150 or more boarding daily and /or transferring customers or which serve concentrations of elderly or disabled residents. Shelters should be at least 6' by 10' and be enclosed on three. Service information including route 41 numbers and colors, maps and schedules that serve the stop should be displayed. (Industry Standard: Varies) Benches. Benches represent a medium level of amenity to provide greater comfort for Iowa City Transit customers. Policy: Benches may be installed independently at bus stops that do not have shelters. For these benches, they should be placed facing the street, a minimum of 6 to 8 feet from the bus stop sign and anchored in place. (Industry Standard: None Found) NEXT BUS Digital Signage Iowa City Transit provides real -time vehicle tracking technology to assist customers in conveniently using the transit service. One of the techniques used to convey this information is through digital signs at the bus stop. Policy: Iowa City Transit will place digital signs at major transfer locations throughout its system. Route Map /Timetable. Iowa City Transit's printed route map /schedule provides information for the general public at the bus stop where they will be boarding the bus. Policy: Iowa City Transit's route map /timetables are provided in all shelters. They are also provided at major transfer points throughout the system. (Industry Standard: Shelters and Transfer Points) Trash Receptacles. Trash receptacles are located only at bus stops with a larger number of boardings, usually in conjunction with a bus shelter. Policy: Iowa City Transit provides trash barrels at shelters. (Industry Standard: None Found) These standards are guidelines only in placement of amenities throughout Iowa City Transit's system. Not all bus stop locations are able to physically accommodate the amenities. VEHICLE ASSIGNMENT Vehicle assignment refers to the process by which vehicles are placed into service on routes throughout the system. The following policy has been established. Policy: Iowa City Transit has a uniform fleet consisting of 40' heavy -duty buses. Buses are rotated and randomly assigned to a route. (Industry Standard: Random with Exceptions for Route Geometrics and Lower Demand) TRANSIT SECURITY Transit systems are required to develop security policies that will protect employees and the public against any intentional act or threat of violence or personal harm, either from criminal 42 activities or terrorist acts. In response to this requirement, Iowa City Transit provides the following security policy: Policy: Iowa City Transit buses are equipped with two -way radios to communicate security concerns and security cameras as a method to after - the -fact review situations that may occur on the bus. All Iowa City Transit bus shelters will have nearby lighting to ensure customers security while waiting or exiting a bus. Additionally, all Iowa City Transit buses display signage educating customers on what to look for and do if they find a suspicious package. Also, all new bus drivers are provided with transit security training consisting of: warning signs, what to look for and procedures to follow in security situations. Finally, Iowa City Transit works with the Iowa City Police Department to simulate emergency situations on an Iowa City Transit bus. (Industry Standard: Larger systems have protocols for various emergency scenarios; smaller systems have language similar to the above.) r 0 CITY OF IOWA CITY 4d(2) MEMORANDUM Date: June 10, 2013 To: Tom Markus, City Manager From: Chief Sam Hargadine Re: Edward Byrne Memorial Justice Grant Notification Introduction: The Iowa City Police Department in partnership with the Johnson County Sheriffs Office is making application for the 2013Edward Byrne Memorial Justice Grant administered by the Bureau of Justice Assistance, U.S. Department of Justice. History/Background: The Departments were notified that they are eligible to apply for $26,624.00. It has been agreed that the Iowa City Police Department will take responsibility for application and management of this grant. In return, Iowa City will receive 52% of the funds ($13,844.00) and Johnson County will receive 48% ($12,780.00). This is similar to past years that the grant has been awarded. Discussion of Solutions: The Iowa City Police Department would like to allocate the $13,844.00 for the purchase of live scan fingerprinting system. The Iowa City Police Department currently uses an ink based fingerprinting system. This system allows for the digitized fingerprinting that replaces the process of recording fingerprint patterns through a rolling process using ink. Training on the new system is included in the purchase price. A member of the Iowa City Police Department assists the Housing Authority with taking prints for assisted housing applicants. On a number of occasions the assigned officer was busy and unable to come into the station to complete the printing. That applicant would either have to wait until the officer was available or reschedule. Housing would be included in the training so this would no longer be an issue. With a rolled ink card the quality of the rolled print is not known until submitted to the DCI. The live scan system will not print a card if any of the prints are not readable. Iowa City Police would not utilize the electronic submission feature at this time, because of the increased cost, but that would be an option in the future. A breakdown of funding is as follows; 2113 Byrne JAG $13,844.00 + Asset forfeiture funding $3,117.73 for a total of $16,961.73. Financial Impact: There are no matching funds needed to qualify for this grant. Recommendation: In accordance with the Justice Assistance Grant application, the application will be on file for review no less than 30 days. This memo serves to notify the City Manager and City Council of the opportunity to review the application of these funds and provide an opportunity for public comment. The recommendation is to apply for this grant. Prepared by: Sarah E. Holecek, First Asst. City Atty., 410 E. Washington St., Iowa City, IA 319 - 356 -5030 RESOLUTION NO. 13 -199 CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF IOWA CITY AND JOHNSON COUNTY, IOWA, FOR THE APPLICATION AND ADMINISTRATION OF ANY AWARDED EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARDS WHEREAS, the Iowa City Police Department, in partnership with the Johnson County Sheriffs Office, is making application for the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) program administered by the U.S. Department of Justice; and WHEREAS, the Departments were notified by the federal government that they were eligible for a total of $26,624; and WHEREAS, in accordance with past practice and the application process, the parties have agreed that the City of Iowa City will receive 52% ($13,844) and Johnson County will receive 48% ($12,780), and Iowa City will take responsibility for making the application and managing this grant under the terms of the interlocal agreement; and WHEREAS, the agencies wish to memorialize this agreement in an interlocal agreement between the City of Iowa City and Johnson County outlining the amount of the grant to be awarded each department and each entities' rights and responsibilities under said agreement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is hereby authorized to sign and the City Clerk to attest an interlocal agreement for cooperation between the City of Iowa City and Johnson County, Iowa attached hereto and incorporated by reference herein. 2. The City Clerk is hereby authorized and directed to certify a copy of this Resolution along with the original Agreement and shall forward one original of same to the Johnson County Sheriffs Office. Passed and approved this 18th day of June , 2013. MAYOR ATTEST: 'Aa4A ✓ �C CITY CLERK w Resolution No. Page 2 13 -199 It was moved by Champion and seconded by Resolution be adopted, and upon roll call there were: AYES: x x x x x x x NAYS: Payne the ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton THE STATE OF IOWA KNOW ALL BY THESE PRESENT COUNTY OF JOHNSON INTERLOCAL AGREEMENT BETWEEN THE CITY OF IOWA CITY, IOWA AND COUNTY OF JOHNSON, IOWA 2013 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD This Agreement is made and entered into this ;Z i day of K v, 2013, by and between The COUNTY of Johnson, acting by and through its governing body, the Board of Supervisors, hereinafter referred to as COUNTY, and the CITY of Iowa City, acting by and through its governing body, the City Council, hereinafter referred to as CITY, both of Johnson County, State of Iowa, witnesseth: WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement; and WHEREAS, the CITY agrees to provide the COUNTY $12,780.00 from the JAG award for use as described in the grant application; and WHEREAS, the CITY and COUNTY believe it to be in their best interests to allocate the JAG funds. NOW THEREFORE, the COUNTY and CITY agree as follows: Section 1. CITY agrees to pay COUNTY a total of $12,780.00 of JAG funds, assuming the maximum amount of $26,624.00 is awarded after submission of the application. Whatever the award, the City will pay COUNTY 48 % of the award and CITY will retain 52% of the award. Section 2. COUNTY agrees to use $12,780.00 for use as outlined in the grant application. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which liability may be imposed by the Iowa Tort Claims Act. Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which liability may be imposed by the Iowa Tort Claims Act. Section 5. Each party to this agreement will be responsible for its own actions in providing services under this agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 6. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. Section 7. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. CITY OF IOWA CITY, IOWA Mayor, Matthew J. Hayek ATTEST: City Clerk COUNTY OF JOHNSON, IOWA 4L Ch ria persoeBoard of Supervisors ATTEST: County Audit4 Approve as to orm: Pity A orneX Afiproved as to :form County Attorney *By law, the City Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our view of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Other parties should not rely on this approval and should seek review and approval by their own respective attorney(s). Prepared by: Linda Kopping, Senior Center Coordinator 28 South Linn St., Iowa City, IA 52240 (319)356-5225 RESOLUTION NO. 13 -200 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A GRANT AGREEMENT WITH JOHNSON COUNTY FOR FUNDS TO SUPPORT THE IOWA CITY/ JOHNSON COUNTY SENIOR CENTER. WHEREAS, the Iowa City/ Johnson County Senior Center provides programming to residents throughout Johnson County; WHEREAS, for FY14 the County has awarded The Center a $59,224 Johnson County Economic Development/ Quality of Life Block Grant for the support of programs and services; WHEREAS; Iowa City residents provide a disproportionate share of the city and county tax dollars used to support The Center's operational expenses; and WHEREAS, the City Council finds it in the public interest to enter into a grant agreement with Johnson County that will provide limited, but necessary, funding to support operational funding of The Center. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The Mayor is authorized to sign and the City Clerk to attest to the attached grant agreement. 3 Passed and approved this 18th day of June , 201. MAYOR ATTEST: aA-e / - kenl CIT LERK ` �� G- is -,-) City Attorney's Office Resolution No. Page 2 13 -200 It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: x x x x x x x NAYS: FA 1 -WO IF Champion Dickens Dobyns Hayek Mims Payne Throgmorton AGREEMENT Johnson County Economic Development/Quality of Life Block Grant THIS AGREEMENT, made and entered into in this _1.8thday of_jgne , 2013, by and between Johnson County, Iowa ( "County"), and the City of Iowa City ( "Recipient "). This Agreement shall be subject to the following terms and conditions, to -wit: 1. Recipient shall not permit any of the following terms and practices: a. To discharge from employment or refuse to hire any individual because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, gender identity, disability, or handicap status. b. To discriminate against any individual in terms, conditions, or privileges of employment because of their race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, gender identity, disability, or handicap status. 2. Recipient shall not deny to any person its services on the basis of race, creed, color, national origin, religion, age, sex, marital status, sexual orientation, gender identity, disability, or handicap status. I. SCOPE OF SERVICES During the term of this Agreement, Recipient agrees to use funding for support of programs at the Iowa City/Johnson County Senior Center to the benefit of Johnson County residents. Details of the programs to be provided are included in the Recipient's Application for Funding for FY 14. II. FUNDING A. As its sole obligation under this Agreement, the County shall pay to Recipient the sum of $59,224 to assist Recipient in meeting its operating expenses. B. The County shall transfer the funds to Recipient in quarterly payments of $14,806. The first payment will be made on or about August 15, 2013. Subsequent payments will be made on the 15t' day of the month following the end of each calendar quarter. C. At the discretion of the Board of Supervisors, funding may be reduced in the event of budget constraints which cause the Board to enact budget reductions within County operations. Any reductions in grant awards will not exceed the percentage of reductions ordered for County operations. III. GENERAL ADMINISTRATION A. On or before the 30a` day of January, 2014, Recipient will provide to the Board of Supervisors a mid -year report in a format prescribed by the County. In addition, the recipient may be asked to provide additional documents including board minutes, financials reports and external audits. B. On or before July 30th, 2014 Recipient will provide to the Board of Supervisors a final grant report in a format prescribed by the County. In addition, the recipient may be asked to provide additional documents including board minutes, financials reports and external audits. C. Duly authorized representatives of the County shall at all reasonable times, have access to and the right to inspect, copy, audit, and examine all financial books, records, and other documents of Recipient, and to make site visits and survey participants in order to evaluate and monitor the Recipient's programs. No report or publication resulting from any such inspection, audit, examination, site visit, or survey shall disclose the name or other identifying information concerning persons using Recipient's services. D. The County's sole responsibility hereunder shall be to provide the funds to Recipient in accordance with the terms of this Agreement. Nothing contained in this Agreement, nor any act or omission of the Recipient or the County, shall be construed to create any special duty, relationship, third -party beneficiary, respondeat superior, limited or general partnership, joint venture, or any association by reason of the Recipient's involvement with the County, nor shall the County have authority to direct the manner or means by which Recipient conducts activities. E. This contract may be terminated upon 30 days written notice by either party. IV. TERM This Agreement shall commence upon execution by the parties and shall terminate on June 30, 2014, except as provided herein. V. ASSIGNMENT This Agreement may not be assigned by either party without prior written agreement of the other party. VI. HOLD HARMLESS PROVISION The Recipient shall indemnify, defend and hold harmless the County, its officers, employees and agents from all liability, loss, cost, damage and expense (including reasonable attorney's fees and court costs) resulting from or incurred by reason of any actions based upon the negligent acts or omissions of the Recipient's officers, employees or agents during the performance of this Agreement. VII. CONDITIONAL STATUS The Board of Supervisors may place an agency on conditional status when one or more serious problems are identified within the agency that puts its agreement with Johnson County in jeopardy. Problems may be in service delivery, board activity, agency administration, fiscal management, cooperation with other agencies, compliance with other government funders, or compliance with the Johnson County agreement. The Board of Supervisors may request that an external financial audit be performed, at the sole expense of the agency, if no audit records are available. Following the placement of an agency on conditional status, representatives of the Board of Supervisors and/or their designee will meet with the agency director and board members to discuss the concerns /problems as identified by the Board of Supervisors. The Board of Supervisors will provide the agency with a written memo outlining the concerns /problems, specific corrective action steps, and time frames for completion. The agency will provide periodic reports and meet with the Board of Supervisors representative and/or designee during this period to ensure that satisfactory progress is being made. Funding may be withheld by Johnson County until the agency has completed or made sufficient progress on the action steps to correct the problems, as determined by the Board of Supervisors. If an agency fails to meet the requirements of the Johnson County agreement and/or the action step memo within the appropriate time frame as specified, the Board of Supervisors may cease County funding. For Johnson County, Iowa: * �1941�-& Bo d C r ate ATTEST: Recipient: Name Matthew a )at7ee'�� /3 Mayor Title ATTEST: 4"d City lerk Travis Weipert, Auditor —� ! 3 ,��' - CITY OF IOWA CITY �' � MEMORANDUM Date: June 6, 2013 To: Torn Markus, City Manager From: Linda Kopping, Senior Center Coordinator Re: Recommendation for Acceptance of Johnson County Board ' upervisoes $59,224 Economic DevelopmentRXiality of Life Block Grant for FY14 Introduction: In the fall of 2012, the Center submitted an Economic DevelopmentlQualky of Life Gant to the Johnson County Board of Supervisors requesting $59,224 for FY14. In an effort to pursue equitable funding structures, the City requested only the amount necessary to cover the proportion of operational expenses equal to the proportion of Center members that reside in the unincorporated areas of Johnson County. Accordingly, the City further requested that time funds be drawn from the County's rural levy, given that the requested grant amount was intended to fund only the participation costs of rural residents. The Intention was to request funding from other jurisdictions in the County to support the participation of their residents at the Center. The Johnson County Board of Supervisors awarded the $59,224 request for FY14, and while the City is pleased to continue our partnership with the County, this grant is to be funded from the County's General Levy. Thus, residents of all Johnson County jurisdictions will contribute property tax dollars to fund this grant. Roughly half of the grant amount will come from Iowa City residents. Histo /Background: From the highest contribution of $141,410 in FY02, the County's financial support dropped to $75,000 in FY04. In FY12 and FY13, funding declined to $70,000, or approximately 9% of the Center's total operational budget. This amount was less than what was necessary to cover operational expenses associated with the 10 of Center members who are non -Iowa City residents of Johnson County. Currently, the Center's annual membership fee program is structured to reflect variations in operational support provided by Iowa City and Johnson County. Iowa City residents pay a membership fee of $33, residents of Johnson County living outside of Iowa City pay $60, and non - .Johnson County residents pay $96. After deducting program revenue and reimbursed expenditures, the FY12 cost per member was approximately $490. The $70,000 County grant In FY12 was ,roughly $230 per County member outside of Iowa City, leaving a $260 gap.. The $60 membership fee covers only a portion of this difference. Discussion of Solutions: Staff will continue to evaluate membership fee structures and cost - recovery models to develop equitable and sustainable funding mechanisms. Achieving equity with other cities in Johnson County may be complicated, as tax dollars from their residents are already bed used to help fund the Center through the County General Levy, though not in an amount that the covers the cost of providing the service. 4d(3) June 6, 2013 Page 2 Financial Impact: The FY14 grant amount is $10,776 less than the FY12 and FY13 grant amounts and $15,776 less than the grant in each fiscal year between 2004 and 2011. The grant continues to `double tax' Iowa City residents for services at the Center, as they pay through both their City and County levies. As membership continues to grow, a decreasing grant amount will exacerbate the inequitable funding described above. Recommendation: Staff recommends acceptance of the $59,224 Economic Development/Quality of Life Grant awarded to The Center by the Johnson County Board of Supervisors. City Manager's Note: City staff recognizes that property taxes levied across one jurisdiction do not provide a proportional relationship between the tax paid and the service received. For example, some individuals pay school taxes but do not send any children to public schools. Property taxes distribute the cost of services (those services provided for the general public good) based on the value of taxable property. However, the issue becomes more complicated when multiple jurisdictions attempt to fund the same service, as is the case with the Senior Center, Animal Services, SEATS, etc. In these situations, it is beneficial to relate the amount of revenue provided by one jurisdiction to the service received by the citizens of that jurisdiction. Doing so reduces the possibility of double taxation or situations in which those receiving a service do not pay their fair share. Attachments: Senior Center /County Grant Expenditures Senior Center /County Grant Total Expenditures Includes Capital Outlay and Other Financial Uses Less: Program Revenue and Reimbursable Expenditures Net Expenitures Total Number of Members Cost per Member County Appropriations per County member Subsidy per member FY08 FY09 FY10 FY11 FY12 $1,251,598 $869,1111 $766,076 $793,604 $859,493 $52,277 1 $58,691 $81,657 1 78,857 1 $82 128 $1,199,3211 $810,4201 $684,4191 $714,7461 777,365 1,071 1,217 1,287 1,391 1,587 $1,120 $666 $532 $514 $490 $75,000 $75,000 $75,000 $75,000 $70,000 $412.09 $362.32 $342.47 $284.09 $229.51 $708 Page 1 of 1 $304 $189 $230 $260 FUND 1000 only Expenditures: EXPE Personnel Services Supplies Capital Outlay Other Fin Uses FY32Actual FY11Actual FY10Actual $519,360 464905 $234,512 229653 $55,733 62843 $6,410 29657 $43,477 6545 454454 201352 47079 17051 46140 FY09Actual 442917 203210 46197 32661 144127 FYOBActual 422043 211017 37476 68409 512653 $859,493 793604 766076 869111 1251598 Costs with a dedicated revenue source deducted: $618,659 566079 568068 Less: 971450 County $149,399 137231 102663 Program Revenue 203884 Non -County $9,307 11436 13688 Lessons $2,183 3301 2021 17659 16688 Entry Fees $2,220 1680 1815 1800 2900 Membership Fees $37,427 35503 31393 28623 26440 Special Events $454 1683 10442 Charges for Services $16,698 13853 12246 Other Reimbursed Expenses Reimb of Exp $5,449 5437 9005 3540 4555 Reimb of Damages $34 77 26 Permit Parking $17,663 17400 14658 7043 1695 sub - Revenue $82,128 78857 81657 58691 52277 Net Expenditures: $777,365 714746 684419 810420 1199321 H of members 1,587 1391 1287 1217 1071 Cost per member $490 514 532 666 1120 Costs divided proportionally based on membership: Iowa City $618,659 566079 568068 656440 971450 County $149,399 137231 102663 137771 203884 Non -County $9,307 11436 13688 16208 23986 $777,365 714746 684419 810420 1199321 Page 1 of 2 %of Membership Iowa City Johnson County Outside of Johnson County 2013 2012 2011 2010 2009 2008 79.6 79.2 83 81 81 19.2 19.2 15 17 17 1.2 1.6 2 2 2 100 100 100 100 100 Page 2 of 2 AGREEMENT Johnson County Economic Development /Quality of Life Block Grant THIS AGREEMENT, made and enter d into in this day of , 2013, by an I between Johnson County, Iowa ( "County "), and the City of Iowa ity ( "Recipieut "). Thus Agreement shall be subject to the foil wing terms and conditions, to -wit: 1. Recipient shall not permit any of the ollowing terms and practices: 2. 1. II. Ill. a. To discharge from employmez or refuse to hire any individu because of their race, creed, color, national origin, relighou, age, s , marital status, sexual orien anon, gender identity, disability, or handicap status. b. To discriminate against any indivi aal in terms, conditi s, or privileges of employment because of their race, creed, color, national rigin, religion, ag sex, marital status, sexual orientation, gender identity, disability, or handic p status. Recipient shall not deny to any person its servi es on the U is of race, creed, color, national origin, religion, age, sex, marital status, sexual orientat n, geed identity, disability, or handicap status. SCOPE OF SERVICES During the term of this Agreement, Recipient agre to use finding for support of programs at the Iowa City /Johnson County Senior Center to the benefit Johnson County residents. Details of the programs to be provided are included in the Recipient's Appl' at on for Funding for FY 14. FUNDING A. As its sole obligation tinder this A eement, ti County shall pay to Recipient the sum of $59,224 to assist Recipient in me ting its oper ing expenses. B. The County slialI transfer the rids to Recipient ' quarterly payments of $14,806. The first payment will be made on or out August 15, 20 3. Subsequent payments will be made on the 15'h day of the month follmi rig the end of each c endar quarter. C. At the discretion of the and of Supervisors, find' g may be reduced in the event of budget constraints which cause he Board to enact budget r actions within County operations. Any reductions in grant aw rds will not exceed the percen age of reductions ordered for County operations. GENERAL ADMINISTRA ION A. On or before the Oa' day of January, 2014, Recipient will rovide to the Board of Supervisors a mid -year report a format prescribed by the County. In a ition, the recipient may be asked to provide additi al documents including board minutes, finan ials reports and external audits. B. On or before my 30th, 2014 Recipient will provide to the Boar of Supervisors a final grant report in a f rmat prescribed by the County. In addition, the reci 'ent may be asked to provide additional octunents including board minutes, financials reports arX external audits. C. Duly authorized representatives of the County shall at all reasonable times, have access to and the right to inspect, copy, audit, and examine all financial books, records, and other documents of Recipient, and to make site visits and survey participants in order„ luate and monitor the Recipient's programs. No report or publication resulting from any such spection, audit, examination, site visit, or survey shall disclose the name or other identifyi g information concerning persons using Recipient's servic D. The County's sole responsibility hereu er shall be to provide the funds o Recipient in accordance with the terns of this Agre nent. Nothing contained hi thi Agreement, nor any act or omission of the Recipient or the County, shall be construed to create y special duty, relationship, third -party beneficiary, resp ndeat superior, limited or eneral partnership, joint venture, or any association by reason of th Recipient's involveme with the County, nor shall the County have authority to direct the manner r means by which R ipient conducts activities. E. This contract may be terminated upon 30 day written notice either party. IV. TERM This Agreement shall commence upon execution by the parties an shall provided herein. V. ASSIGNMENT This Agreement may not be assigned by either party without prior •itte Vl. HOLD HARMLESS PROVISION The Recipient shall indemnify, defend and hold harmless the our liability, loss, cost, damage and expense (hiclud ng reasona a att( incurred by reason of any actions based upon the negligen acts or or agents during the performance of this Agreement. VII. CONDITIONAL STATUS on June 30, 2014, except as agreement of the other party. officers, employees and agents from all fees and court costs) resulting from or ons of the Recipient's officers, employees The Board of Supervisors may place an agency on onnditional status wh n one or more serious problems are identified within the agency that puts its agreeme t with Johnson Coun in jeopardy. Problems may be in service delivery, board activity, agency administration, scat management, coo with other agencies, compliance with other government fu nders, or compliance ith th J e ohnson County a reement. The Board of Supervisors may request that an external financial audit be pert rmed, at he sole expense o \the ency, if no audit records are available. Following the placement of an agency on nditional status, representativ Board of Supervisors and/or their desi gnee will meet with the agency direct r and board members to discuss certs /problems as identified by the Board of Supervisors. The Board of pervisors will provide the agena written memo outlining the concerns /problems, specific corrective a tion steps, and time frames for con. The agency will provide periodic reports and meet with the Boa of Supervisors representative anignee during this period to ensure that satisfactory progress is being mad . Funding may be withheld by Johnson County until the agency has completed or in e sufficient progress on the action steps to correct the problems, s determined by the Board of Supervisors. If an agency fails to meet the requirements of the Johnson County agreement and/or th action step memo within the appropriate time frame as specified, the Board of Supervisors may cease County funding For Johnson County, Iowa: R� Boa •d Chau i ATTEST: Travis Weipert, Auditor 1'4� 4d (q) Prepared by: Michael Moran, Director, Parks & Recreation Department, 220 S. Gilbert St. Iowa City, IA 52240 (319) 356 -5100 RESOLUTION NO. 13 -201 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR THE ASHTON HOUSE REMODELING PROJECT WHEREAS, Iowa State Contractors, Inc. from Ottumwa, IA has submitted the lowest responsible bid of $199,000 for construction of the above -named project; and WHEREAS, funds for this project are available in GO Bonds account #4178. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The contract for construction of the above -named project is hereby awarded to Iowa State Contractors, Inc. from Ottumwa, IA, subject to the condition that awardee secure adequate performance and payment bonds, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bonds, insurance certificates, and contract compliance program statements. 3. The Parks and Recreation Director is authorized to execute change orders as they may become necessary in the construction of the above -named project. Passed and approved this 18th day of June , 20 13 ' v w�� I LTA 6- ATTEST: CITY tLERK '' It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X_ Dickens X_ Dobyns X Hayek X Mims X_ Payne X Throgmorton NOTICE TO BIDDERS ASHTON HOUSE REMODELING PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 11 A.M. on the 14th day of June, 2013. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Proposals received after this deadline will be returned to the bidder unopened. Proposals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 18th day of June, 2013, or at a special meeting called for that purpose. A pre -bid meeting will be held on site at 820 West Park Road, Iowa City, Iowa on May 30, 2013 at 10:00 AM. The Project will involve the following: the interior renovation and modification of an existing 5,000 square foot building, resulting in the converting of the building use from a residential type occupancy to an assembly type occupancy with the intended purpose and use as a public and community gathering place. All work is to be done in strict compliance with the plans and specifications prepared by Thomas McInerney Architect, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and maintenance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100 %) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and AF -1 save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of 1 (one) year from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Days: 115 (one- hundred - fifteen days) Specified Start Date: June 19, 2013 Liquidated Damages: $ 100 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Technigraphics, 415 Highland Avenue, Suite #100, Iowa City, Iowa, 52240, phone number (319) 354 -5950, by bona fide bidders. A $60 refundable and a $15 non - refundable shipping fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Technigraphics. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242 -4721 and the Iowa Department of Transportation Contracts Office at (515) 239 -1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcontract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF -2 Prepared by: Michael Moran, Director, Parks & Recreation Department, 220 S. Gilbert St. Iowa City, IA 52240 (319) 356 -5100 RESOLUTION NO. RESOLUTION AWARDI G CONTRACT AND AUTHORIZING THE /MAYOR TO SIGN AND THE CITY CL RK TO ATTEST A CONTRACT THE AS� TON HOUSE REMODELING PROJECT / WHEREAS, of 4d(4) has submitted the/ lowest responsible bid for construction Af the above -named project; apd WHEREAS, funds for this project are' NOW, THEREFORE, BE IT RESOL CITY, IOWA THAT: ilable in GO Bonds a0count #4178. BY THE CITY /COUNCIL OF THE CITY OF IOWA 1. The contract for construction , subject to the cot payment bonds, insurance certificat 2. The Mayor is hereby authorized tc construction of the above -named pi adequate performance and payment program statements. 3. The Parks and Recreation Dire or become necessary in the constr ctio the abo a -named project is hereby awarded to t ic th awardee secure adequate performance and an contract compliance program statements. s' n and the City Clerk to attest the contract for ect, subject to the condition that awardee secure nd, insurance certificates, and contract compliance is at�horized to execute change orders as they may n oft a above -named project. Passed and approved this I day of ATTEST: CITY CLERK It was moved by adopted, and upon roll on e �7 and seconded by there were: NAYS: ABSENT: 20 G-te -1-3 the Resolution be unampion Dickens Dobyns Hayek Mims Payne Throgmorton Ml/ 4d(5) Prepared by: Dennis Gannon, Asst. City Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5142 RESOLUTION NO. 13 -202 RESOLUTION ACCEPTING THE WORK FOR THE SANITARY SEWER PUBLIC IMPROVEMENTS FOR AUDITOR'S PARCEL 2009032, ADDRESSED 2530 S. GILBERT STREET, AND DECLARING SANITARY SEWER OPEN FOR PUBLIC ACCESS AND USE. WHEREAS, the Engineering Division has certified that the following improvements have been completed in accordance with the plans and specifications of the City of Iowa City: Sanitary sewer improvements for Auditor's Parcel 2009032, addressed 2530 S. Gilbert Street, as constructed by Seelman Construction, Inc. of Oxford, Iowa. WHEREAS, a maintenance bond has been filed in the City Clerk's office; and WHEREAS, the City of Iowa City has notified Seelman Construction, Inc. of the date on which it will consider acceptance of the aforementioned public improvements. WHEREAS, the traffic control signs have been installed. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa and that all dedications and public improvements previously set aside as not being open for public access are hereby formally accepted and declared open for public access and use. Passed and approved this 18th day of June 2013. _ A MAYOR Approved by ATTEST: `7 - 7� LI �trtr� CITY CLERK City Attorney's Office (Q 62413 pwenglmasterslacpt- improvements.doc Resolution No. Page 2 13 -202 It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Z�d (,5) � r CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 -1826 (319) 356 -5000 (319) 356 -5009 FAX ENGINEER'S REPORT www•icgov.org June 11, 2013 Honorable Mayor and City Council Iowa City, Iowa Re: Auditor's Parcel 2009032, addressed 2530 S. Gilbert Street Dear Honorable Mayor and Councilpersons: I hereby certify that the construction of the sanitary sewer improvements for Auditor's Parcel 2009032, addressed 2530 S. Gilbert Street has been completed in substantial accordance with the plans and specifications of the Engineering Division of the City of Iowa City. The required maintenance bond is on file in the City Engineer's Office for the sanitary sewer improvements constructed by Seelman Construction, Inc. of Oxford, Iowa. recommend that the above - referenced improvements be accepted by the City of Iowa City. Sincerely, 'Z ,d i7 KU-Z_ Ronald R. Knoche, P.E. City Engineer Prepared by Ron Knoche, City Engineer, 410 E. Washington St., Iowa City, IA, 52246, (319) 356 -5138 RESOLUTION NO. 13 -203 M11 i4d CG) RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE ENGINEERING DIVISION OF THE PUBLIC WORKS DEPARTMENT BY ADDING ONE FULL -TIME SENIOR CIVIL ENGINEER POSITION AND DELETING ONE FULL -TIME CIVIL ENGINEER POSITION WHEREAS, Resolution No. 13 -72, adopted by the City Council on March 5, 2013, authorized budgeted positions in the Engineering Division of the Public Works Department for Fiscal Year 2014; and WHEREAS, the Capital Improvement Plan has increased from $113 million as shown in the 2008 Financial Plan to over $251 million in the 2014 Financial Plan; and WHEREAS, the City's Capital Improvement Program now relies more heavily on state and federal funding sources, requiring specific administrative, tracking and reporting obligations; and WHEREAS, the Iowa City Engineering Division needs to promote a Civil Engineer to Senior Engineer to better manage this workload. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY THAT: 1. The budgeted positions in the Engineering Division of the Public Works Department be amended by the addition of one -full time Senior Engineer, Administrative and Confidential pay plan grade 29. 2. The budgeted positions in the Engineering Division of the Public Works Department be amended by the deletion of one full -time Civil Engineer position, AFSCME pay grade 15. Passed and approved this 18thday of June , 2013. MAYOR A roved ATTEST: CITY ERK City Att rney s Offi 6-/3 -/3 It was moved by Champion and seconded by Payne that the Resolution be adopted, and upon roll call there were: AYES: X X X X X X NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton CITY OF IOWA CITY MEMORANDUM Date: June 13, 2013 To: Tom Markus, City Manager From: Ron Knoche, City Engineer Re: Engineering Division Staffing Change — Senior Engineer Introduction: This request is to promote one Civil Engineer to Senior Engineer. History/Background: The Capital Improvement Plan has increased from $113 million as shown in the 2008 Financial Plan to over $251 million in the 2014 Financial Plan. The City's Capital Improvement Plan relies more heavily state and federal funding. Discussion of Solutions: With the increase the Capital Improvements Plan and the addition of state and federal funds, the promotion of a Civil Engineer to Senior Engineer is necessary to better manage the workload. Financial Impact: The promotion of the Civil Engineer to Senior Engineer will increase the Engineering budget by approximately $5,000. The impact on the Engineering budget will be dependent on the amount of time charged to Capital Projects. Recommendation: My recommendation is to add the Senior Engineer position and delete the Civil Engineer position. 4d(6) M41 0606 4d(7) Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246 RESOLUTION NO. 13 -204 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING AN AGREEMENT WITH HAWKEYE AREA COMMUNITY ACTION PROGRAM (HACAP), IOWA CITY, IOWA. WHEREAS, on July 9, 1999, the owner executed an Agreement with the City of Iowa City to receive Community Development Block Grant (CDBG) funds for the purchase of 8 properties; and; and WHEREAS, the terms of the Agreement have been satisfied; and WHEREAS, it is the City of Iowa City's responsibility to release this lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the lien for the eight (8) properties located at 1958 Broadway Street, Unit 5A; 1960 Broadway Street, Unit 8A; 912 Benton Drive, Unit 11; 812 Benton Drive, Unit 32; 810 Benton Drive, Unit 32; 904 Benton Drive, Unit 14; 1960 Broadway Street, Unit 9A; and 802 Westwinds Drive, Unit 6, Iowa City Iowa from an Agreement recorded December 16, 1999, Book 2877, Page 237 through Page 259 of the Johnson County Recorder's Office. Passed and approved this 18th day of June 20 13 A MAYOR /J // J Approved by ATTEST: l C'-(d- ( 3 CITY CLERK City Attorney's Office Resolution No. Page 2 13 -204 It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion g Dickens x Dobyns x Hayek x Mims X Payne X Throgmorton Prepared by and return: Liz Osborne, Housing Rehab Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246 Legal Description of Property: see below Mortgagor(s): Hawkeye Area Community Action Program (HACAP) Mortgagee: City of Iowa City RELEASE OF LIEN The City of Iowa City does hereby release the eight (8) properties located at 1958 Broadway Street, Unit 5A; 1960 Broadway Street, Unit 8A; 912 Benton Drive, Unit 11; 812 Benton Drive, Unit 32; 810 Benton Drive, Unit 32; 904 Benton Drive, Unit 14; 1960 Broadway Street, Unit 9A; and 802 Westwinds Drive, Unit 6, Iowa City, Iowa, and legally described as follows: See Exhibit A from an obligation of the owner, Hawkeye Area Community Action Program (HACAP), to the City of Iowa City represented by an Agreement recorded December 16, 1999, Book 2877, Page 237 through 259, of the Johnson County Recorder's Office. This obligation has been repaid and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded document. ATTEST: CITY C ERK STATE OF IOWA ) SS: JOHNSON COUNTY ) AT ! �. �. - Approved by City Attorney's Office +h On this 116_ day of u,v A.D. 203, before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Matthew J. Hayek and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the _corporation by t authori of its City Council, as contained in Resolution No.!S— 4 (adopted by the City Council on the r9� day li tmF 20 and that the said Matthew J. Hayek and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. o SONDRAE FORT sa"In.9. F� Commission Number 159791 Notary Public in and for Johnson County, Iowa My Co mission F�corn na EXHIBIT LEGAL DESCRIPTIONS 1. 802 Westwinds Drive, Unit #6, Iowa City, IA Unit 6, Building B.of Trailridge Condominium Project Part 4, a horizontal property regime, according to the . Declaration recorded in Book 629, Page'190, Miscellaneous Records of Johnson County, Iowa, plus an undivided fractional interest in the common elements as set forth in said Declaration. Traihidge Condominium'Project Part 4 is located on Lot 4 Aspen Lake Subdivision, an addition to the City of Iowa City, Iowa, according to the plat thereof recorded in Book 21, Page 82, Plat Records of Johnson County, Iowa. 2. 904 Benton Drive, Unit #14, Iowa City, IA Unit 904- 14,Benton Manor H Condominiums, according to the Declaration thereof recorded in Book 655, Page 370, Miscellaneous Records of Johnson County, Iowa, together with an undivided 1 /88th interest in the common elements. 3. 1958 Broadway Street, Unit 5A, Iowa City, IA Unit No. 5A in 'Building No. 1958, 1900 Broadway, a Condominium, Johnson County, Iowa (which unit and regime are more particularly described in a certain Declaration of Submission of property to Horizontal Property Regime for "1900 Broadway,* a Condominium which was dated the 9th day of April, 1980, and filed for record the 10th day of April, 1'98Q,, in the office of the County Recorder of Johnson County; Iowa, in Book 570, 6't page 156 and following), together with an undivided .86BB2.percentage interest' in the land described in said Declaration and in the common areas and facilities in said Horizontal Property Regime, together with and subject to all easements, restrictions and covenants of record. The lands submitted to the Horizontal Property Regime and upon which said unit is located are described as .follows: Lots three (3) and four (4) in "part of Block 2, Braverman Center, Iowa ICity,, Iowa,' according to the plat -thereof recorded in Plat Book 7, Rage 20, Plat Records of Johnson County, Iowa; and also beginning at the southeast corner-of said Lot 4, thence south 0 degrees 26 minutes 20 seconds west 65.86 feet along the east line of said Block.2, Braverman Center, thence north 89 degrees 33 minutes. 40 seconds west 410 feet to the west line of said Block 2, thence north. ,0 degrees 26 minutes 20 seconds east 215.09 feet along the west line of said Block 2* to the southwest' corner of said Lot 4 above described, thence south 69 degrees 33 minutes 40 seconds east along the south lino of said Lot 4 to the poipt of beginning. 4. 1960 Broadway Street, Unit #9A, Iowa City, IA Unit No. 9A in Building No. 1960, 1900 Broadway, a Condominium, Johnson County, Iowa, (which unit and regime are more particularly described in a certain Declaration of Submission of Property to Horizontal Property Regime for 1119DO Broadway," a Condominium which was dated the 9th day of April, 1980, and filed for record the 10th day of April, 1980, in the office of the County Recorder of Johnson County, Iowa, in Book 570, at page 156 and following), together with an undivided .95448 percentage interest in the land described'in said Declaration and in the common areas and facilities in said Horizontal Property Regime, together with and subject to all easements, restrictions and covenants of record. The lands submitted to the Horizontal Property Regime and upon which said unit is located are described as follows: Lots three (3) and four (4) in "Part of Block 2, Braverman Center, Iowa City, Iowa," according to the plat thereof recorded in Plat Book 7, page 20, Plat Records of Johnson County, Iowa; and also beginning at the southeast corner of said Lot 4, thence.south 0 degrees 26 minutes 20 seconds west 65.86 feet along the east line of said Block 2, Braverman Center, thence north 89 degrees 33 minutes 40 seconds west 410 feet to the west line of said Block •2, thence north 0 degrees 26 minutes . 20 seconds east 215.09 feet along the. west line of said Block 2 to the southwest corner of said Lot 4 above described, thence south.69 degrees 33 minutes 40 seconds east along the south line of said Lot 4 to the point of beginning. EXHIBIT A (page 2) 5. 912 Benton Drive, Unit #11, Iowa City, IA Unit 912 -11 in a horizontal property regime known as Benton Manor 21, a Condominium, Iowa City, Iowa, together with an undivided percentage interest in and to the common areas and facilities appurtenant thereto, all as appears of record and on land described in the Declaration recorded in the Office of the County Recorder, Johnson County, Iowa, on July 29, 1.983, in Book 655, beginning at Page 370, as may be amended. 6. . 1960 Broadway Street, Unit 8A, Iowa City, IA Unit No. 8A in Building No. 1960,1900 Broadway, a Condominium, Johnson County, Iowa, (which unit and regime . are more particularly described in a certain Declaration of Submission of Property to Horizontal Property Regime for "1900 Broadway," a Condominium which was dated the 9th day of April, and filed for record the 10th day of April, 198 in the office of the.County Recorder of Johnson County, Iowa, in Book 570, at page 156 and following), together with an undivided .95448 percentage interest in the land desenUd in said Declaration and in the common areas and facilities in said Horizontal Property Regime, together with and subject to all easements, restrictions and covenants of record Ile lands submitted to the Horizontal Property Regime and upon which said unit is located are described as follows: Lots three (3) and four (4) in "part of Block 2, Braverman Center, Iowa City, Iowa," according to the plat thereof recorded in Plat Book 7, page 20, Plat Records of Johnson County, Iowa; and also beginning at the southeast corner of said Lot 4, thence south 0 degrees 26 minutes 20 seconds west 65.86 feet along the east line of said Block 2, Braverman Center, thence north 89 degrees 33 minutes 40 seconds west 410 feet to the west line of said Block 2, thence north 0 degrees 26 minutes 20 seconds east 215.09 feet along the west line of said Block 2 to the southwest corner of said Lot 4 above described, thence south 69 degrees 33 minutes 40 seconds east along the south line of said Lot 4 to the point of beginning. 812 Benton Drive, Unit #32, Iowa City, IA Unit 812 -32 in a horizontal property regime known as Benton Manor I, a Condominium, Iowa City, Iowa; together with an undivided percentage interest in and to the common areas and facilities appurtenant thereto, all as appears of record and on land described in the Declaration recorded in the Office of the County Recorder, Johnson County, Iowa, on July 30, 1982, in Book 624, beginning at Page 240, as may-be amended. Sometimes described as: Unit 812 -32 Benton Manor I Condominiums, according to the'Deelaration thereof recorded in Book 624, Page 240, Miscellaneous Records of Johnson County, Iowa, together with a 1 /84th interest in the common elemnets as described in said Declaration. 8. 810 Benton Drive, Unit #32, Iowa City, IA Unit 810 -32 in a horizontal property regime known as Benton Manor I, a Condominium, Iowa City, Iowa, together with an undivided percentage interest in and to the common areas and facilities appurtenant thereto, all as a record and on land described in the Declaration recorded in the officeeofsthe County Recorder, Johnson County, Iowa, on July 30, 1982, in Book 624, beginning at Page 240, as may be amended. with the street addresses of 1958 Broadway Street.Unit 5A 1960 Broadway Street Unit 8A • 912 Benton Drive Unit #11, 812 Benton Drive Unit #32. 810 Benton Drive Unit #32. 904 Benton Drive Unit #14- 1960 Broadwa Street Unit 9A • and 802 Westwinds Drive Unit #6• N Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356 -5246 RESOLUTION NO. 13 -205 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND MIDWESTONE BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1814 LAKESIDE DRIVE, IOWA CITY, IOWA. WHEREAS, the City of Iowa City is the owner and holder of a Mortgage, executed by the owner of the property on November 15, 2012, recorded on November 15, 2012, in Book 5008, Page 667 through Page 671, in the Johnson County Recorder's Office covering the following described real estate: Lot 227, Mount Prospect Addition, Part V, Iowa City, Iowa, according to the plat thereof recorded in Book 32, Page 286, Plat Records of Johnson County, Iowa, subject to easements and restrictions of record. ( "the Property ") WHEREAS, MidWestOne Bank is financing a mortgage to the owner of the property located at 1814 Lakeside Drive and is securing the loan with a mortgage covering the real estate described above; and WHEREAS, MidWestOne Bank has requested that the City execute the attached subordination agreement thereby making the City's lien subordinate to the lien of said mortgage with MidWestOne Bank; and WHEREAS, there is sufficient value in the above - described real estate to secure the City position. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the subordination agreement between the City of Iowa City and MidWestOne Bank, Iowa City, Iowa. Passed and approved this 18th day of June 12013 Al i ON MAYOR ATTEST: CITY CLERK Approved by City Attorney's Office 4d(8) Resolution No. Page 2 13 -205 It was moved by Champion and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Champion x Dickens x Dobyns x Hayek X Mims Payne x_ Throgmorton SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and MidWestOne Bank, Iowa City, Iowa, herein the Financial Institution. WHEREAS, the City is the owner and holder of certain Mortgage which at this time is in the amount of $61,650, and was executed by CHARM Homes, LLC (herein the Owners), dated November 15, 2012, recorded November 15. 2012, in Book 5008, Page 667 through Page 671, Johnson County Recorder's Office, covering the following described real property: Lot 227, Mount Prospect Addition, Part V, Iowa City, Iowa, according to the plat thereof recorded in Book 32, Page 286, Plat Records of Johnson County, Iowa, subject to easements and restrictions of record. ( "the Property "). WHEREAS, the Financial Institution has loaned the sum of $ /i a4)4q• 93 on a promissory note to be executed by the Financial Institution, securing a mortgage covering the real property described above; and . WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Mortgage held by the City be subordinated to the lien of the mortgage made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the parties agree as follows: 1. Subordination. The City hereby covenants and agrees with the Financial Institution that the above noted Mortgage held by the City is and shall continue to be subject and subordinate to the lien of the mortgage about to be made by the Financial Institution. 2. Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination herein. 3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby acknowledged as a lien superior to the Mortgage of the City. 4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors, and assigns of the parties hereto. Dated this 18th day of June , 2013 CITY OF IOWA CITY FINANCIAL INSTITUTION By Mayor Attest: � �Ve. -'ealpd City Clerk CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this !9 -4A day of 20 !3 -' before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Wa-44k-tw'T -/ g6jj1L and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (wee) (Resolution) No. 15 —005— passed (the Resolution adopted) by the City Council, under Roll Call No. of the City Council on the I 9 '-A day ofv P , 20 ?'�- , and that mgm i e a NaH ,tg and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. o�W 1ta SONDRAE FORT _ Commission Number 159791 So,Wiagu • My Corn onE)OW Notary Public in and for the State of Iowa 0 3 7 r LENDER'S ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this !�" day of �, , 20 ,before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared jert24 Venn i to me personally known, who being by me duly sworn, did say that he /she is theyl l Q- ks &err of ��Ci� C�i� that said instrument was si ned on behalf of said corporation by authority of its Board of Directors; and that sai acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by him /her voluntarily executed. ' tipR,AC s LISA WENNLUND Nota Public in and for the State of Iowa o y Commission Number 770839 My Commission Expires %WP d2 -� • vl� My Commission expires: 10 —?—dc r CITY OF IOWA CITY 4e(1) ®�� h �_,` MEMORANDU--m To: Tom Markus, City Manager From: Jeff Davidson, Director of Planning and Community Development Wendy Ford, Economic Development Coordinator Date: June 5, 2013 Re: June 18, 2013 Agenda Item: Resolution of Necessity for Amendment #1 to Moss Green Urban Village Urban Renewal Area Introduction The City desires to pursue two potential urban renewal projects in the Moss Green Urban Village Urban Renewal Area. State code requires that the Urban Renewal Plan must be amended to include any potential project before the City can enter into a developer's agreement for a project or finance a public improvement project within the urban renewal area using TIF. History /background The original Moss Green Urban Village Urban Renewal Area was established in April, 2010 (reso. 10 -137). The Developer has requested City assistance to design and construct Moss Ridge Road, the primary, and for now, the only access into the development. The City applied for and was awarded a $1,906,250 RISE grant for the road project because of the jobs the development will be able attract in the Office /Research Park development. Plans for the road involve the purchase of a small piece of land from Pearson over which part of the road will be constructed. With access to the development area, it is likely that future office park development will occur and possible that one or more of the developers of office buildings within Moss Green Urban Village (also referred to as Moss Ridge Campus) may approach the City for financial assistance. Discussion of Solution State law requires that projects within an urban renewal area be included or amended into the plan. To do that, Council must pass a Resolution of Necessity. Following the adoption of a resolution of necessity, staff conducts a consultation with affected taxing entities (scheduled for June 26, 2013) and a public hearing is held (scheduled for July 23, 2013). The items in the first amendment to the Moss Green Urban Village Urban Renewal Plan amendment provide for the possibility of the City partnering with developers of any of the lots to be developed. There will be Developer's Agreements for City Council consideration of any project seeking public participation. It is important to note that today's decision is just to start the legislative process allowing for the amendment to the plan. Recommendation Staff recommends approving the Resolution of Necessity for Amendment #1 to the Moss Green Urban Village Urban Renewal Area to enable the construction of the road and to enable developers of future Moss Ridge Campus projects to apply for financial assistance if they meet City requirements. �Le (1) EDC June 11, 2013 4 PRELIMINARY Motion carried 3 -0. CONSIDER A RECOMMENDATION TO THE CITY COUNCIL FOR AMENDMENT #1 TO MOSS GREEN URBAN VILLAGE URBAN RENEWAL AREA: Ford noted that the State now requires that any project taking place within an urban renewal area that may request or require public financing must be amended into the urban renewal plan. This Resolution of Necessity will start the legislative process to allow new projects to happen within the Moss Green Urban Village urban renewal area. She added that this area is now also referred to as the Moss Ridge urban renewal area. The amendment to the plan allows for a development agreement for the construction of Moss Ridge Road from Highway 1 into the development. The road requires that the City purchase a small piece of Pearson's property over which a portion of the road will be constructed. The road will then allow future office park development to occur for which there may also be development agreements for Council's future consideration. Hayek moved to recommend to the full City Council the recommendation of Amendment #1 to Moss Green Urban Village Urban Renewal Area. Payne seconded the motion. Motion carried 3 -0. STAFF TIME: Davidson shared with Members some update information. He stated that he has recently heard from developers of some of the larger projects in the area that their pre - sale leases and sales are going very well. Park at 209 is currently about three quarters leased or sold out in residential units, as is the SoDo project. Both of these projects are considered to be non - student housing, according to Davidson. The project south of Burlington Street, by the railroad tracks, has been delayed until possibly July. Davidson also noted an increased interest in the old St. Pat's school site. He stated that they are looking at putting something together to present to the Council. Another item that Davidson shared is the University's hope to put out an RFP after the July Regent's meeting for a new art museum. This facility would be off campus, and is hoped to be a public /private partnership. Ford then spoke to Members, stating that they have had two recent requests from a local companies seeking public assistance. One company currently has five employees and plans to grow to 80, but is short on working capital to fund the growth. They currently lease property and choose not to put their business resources funds into a building, but rather into funding their growth. She noted that typically the City considers requests for funding based on a company's ability to add to the property tax base. However, staff would like a policy to aid in the consideration of funding for businesses that do not own their property. Staff believes that having a policy in place could benefit smaller start-up companies that chose not to own property, but may still worthy of City assistance. Funding of this sort would help them to continue to grow within the community and could help ensure that they remain in Iowa City. Davidson added that this is a very competitive area in the community, that neighboring municipalities do offer such programs to businesses. Markus noted how tricky this type of funding can be, adding that the difference between leasing and owning for a business is the difference in Prepared by: Wendy Ford, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5248 RESOLUTION NO. 13 -206 RESOLUTION DETERMINING THE NECESSITY OF AND SETTING DATES OF A CONSULTATION (JUNE 26, 2013) AND PUBLIC HEARING (JULY 23, 2013) ON A PROPOSED AMENDMENT NO. 1 TO THE MOSS GREEN URBAN VILLAGE URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA WHEREAS, The City previously determined the Moss Green Urban Village Urban Renewal Area ( "Area "), to be appropriate for economic development, and designated it as appropriate for various urban renewal projects with the approval of the Moss Green Urban Village Urban Renewal Plan ( "Plan ") on April 27, 2010 by resolution 10 -137; and WHEREAS, in addition to the urban renewal projects in the Plan, this proposed Plan Amendment No. 1 adds a public infrastructure project to construct Moss Ridge Road to the development area and likely economic development projects to follow; and WHEREAS, the Plan Amendment No. 1 also proposes the addition of approximately 51.7 acres of land to the Area; and WHEREAS, Iowa Code Chapter 403 requires the City Council to notify all affected taxing entities of the consideration being given to the Plan Amendment No. 1 and to hold a consultation with such taxing entities with respect thereto, and further provides that the designated representative of each affected taxing entity may attend the consultation and make written recommendations for modification to the proposed division of revenue included as a part thereof, to which the City shall submit written responses as provided in Section 403.5, as amended; and WHEREAS, Iowa Code Chapter 403 further requires the City Council to hold a public hearing on the proposed Plan Amendment No. 1 subsequent to notice thereof by publication in a newspaper having general circulation within the City, which notice shall describe the time, date, place and purpose of the hearing, shall generally identify the urban renewal area covered by the urban renewal plan and shall outline the general scope of the urban renewal project under consideration, with a copy of said notice also being mailed to each affected taxing entity. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Section 1. That an economic development area, as defined in Chapter 403, Code of Iowa, exists within the City, and rehabilitation, conservation, redevelopment, development, or combination thereof, of the area is necessary in the interest of the public health, safety, or welfare of the residents of the City; and Section 2. That the consultation on the proposed Amendment No. 1 to the Moss Green Urban Village Urban Renewal Plan required by Section 403.5(2) of the Code of Iowa, as amended, shall be held at 11:00 A.M. on Wednesday, June 26, 2013 in the City Manager's Conference Room, City Hall, Iowa City, Iowa and Wendy Ford, Economic Development Coordinator, is hereby appointed to serve as the designated representative of the City for purposes of conducting said consultation, receiving any recommendations that may be made with response thereto and responding to the same in accordance with Section 403.5(2). Section 3. That the City Clerk is authorized and directed to cause a notice of said consultation to be sent by regular mail to all affected taxing entities, as defined in Section Resolution No. 13 -206 Page 2 403.17(1), along with a copy of the proposed Moss Green Urban Village Urban Renewal Plan, Amendment No. 1. Said notice shall be in substantially the following form: NOTICE OF A CONSULTATION TO BE HELD BETWEEN THE CITY OF IOWA CITY, IOWA AND ALL AFFECTED TAXING ENTITIES CONCERNING THE PROPOSED MOSS GREEN URBAN VILLAGE URBAN RENEWAL PLAN, AMENDMENT NO. 1 FOR THE CITY OF IOWA CITY, IOWA The City of Iowa City, Iowa will hold a consultation with all affected taxing entities, as defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at 11:00 A.M. on Wednesday, June 26, 2013 in the City Manager's Conference Room, City Hall, Iowa City, Iowa concerning a proposed Moss Green Urban Village Urban Renewal Plan, Amendment No. 1, a copy of which is attached hereto. Each affected taxing entity may appoint a representative to attend the consultation. The consultation may include a discussion of the estimated growth in valuation of taxable property included in the proposed amended Urban Renewal Area, the fiscal impact of the division of revenue on the affected taxing entities, the estimated impact on the provision of services by each of the affected taxing entities in the proposed amended Urban Renewal Area, and the duration of any bond issuance included in said Plan, as amended. The designated representative of any affected taxing entity may make written recommendations for modification to the proposed division of revenue no later than seven days following the date of the consultation. Wendy Ford, Economic Development Coordinator, as the designated representative of the City of Iowa City, shall submit a written response to the affected taxing entity, no later than seven days prior to the public hearing on the proposed Moss Green Urban Village Urban Renewal Plan, Amendment No. 1, addressing any recommendations made by that entity for modification to the proposed division of revenue. This notice is given by order of the City Council of the City of Iowa City, Iowa, as provided by Section 403.5 of the Code of Iowa, as amended. Dated this day of , City Clerk, Iowa City, Iowa (END OF NOTICE) Section 4. That a public hearing on the proposed Plan Amendment No. 1 shall be held before the City Council on July 23, 2013 at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. Section 5. That the City Clerk is authorized and directed to give public notice of this public hearing in the "Press- Citizen," once on a date not less than four (4) nor more than twenty (20) days before the date of said public hearing, and to mail a copy of said notice by ordinary mail to each affected taxing entity, such notice in each case to be in substantially the following form: NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF A PROPOSED AMENDMENT TO THE MOSS GREEN URBAN VILLAGE URBAN RENEWAL PLAN IN THE CITY OF IOWA CITY, IOWA The City Council of the City of Iowa City, Iowa will hold a public hearing at its meeting on July 23, 2013, which commences at 7:00 P.M. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk to consider adoption of the Moss Green Urban Village Urban Renewal Plan, Amendment No. 1 (the "Plan ") which adds the following project to the Plan: a developer's agreement between the City of Iowa City and Moss Development Corporation for the building of the Moss Ridge Road and other such developer's agreements as may be necessary, as determined by the City in its sole discretion, to attract commercial office users to the Moss Resolution No. 13 -206 Page 3 Ridge Campus. In addition, the proposed Amendment No. 1 adds approximately 51.7 acres of land to the Urban Renewal Area. A copy of the plan is on file for public inspection in the office of the City Clerk, City Hall, Iowa City, Iowa. The City of Iowa City, Iowa is the local agency which, if such Plan is approved, shall undertake the urban renewal activities described in such Plan. Any person or organization desired to be heard shall be afforded an opportunity to be heard at such hearing. This notice is given by order of the City Council of Iowa City, Iowa, as provided by Section 403.5 of the State Code of Iowa. Dated this .tday of _ , s /Marian K. Karr City Clerk, Iowa City, Iowa (END OF NOTICE) Section 6. That the proposed Moss Green Urban Village Urban Renewal Plan, Amendment No. 1 is hereby officially declared to be the proposed Plan referred to in said notices for purposes of such consultation and hearing and that a copy of said Plan shall be placed on file in the office of the City Clerk. PASSED AND APPROVED this 18tbday of June, 2013. ATTEST. City k City Attorney's Office 4�11143 Resolution No. 13 -206 Page 4 It was moved by Champion and seconded by - Throgmorton the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Champion x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton AMENDMENT #1 MOSS GREEN URBAN VILLAGE URBAN RENEWAL PLAN (a /k/a Moss Ridge Urban Renewal Plan) CITY OF IOWA CITY, IOWA Original Plan Adopted April 2010 AMENDMENT #I to Moss Green Urban Village URBAN RENEWAL PLAN CITY OF IOWA CITY, IOWA The Moss Green Urban Village Urban Renewal Plan (a /k/a "Moss Ridge Urban Renewal Plan ") ( "Plan ") for the Moss Green Urban Village Urban Renewal Area (a /k/a "Moss Ridge Urban Renewal Area ") ( "Area" or "Urban Renewal Area "), adopted in 2010, is being amended to add additional land to the Urban Renewal Area and to add proposed projects to be undertaken within the Urban Renewal Area ( "Amendment #1" or "Amendment "). Except as modified by this Amendment, the provisions of the original Urban Renewal Plan are hereby ratified, confirmed, and approved and shall remain in full force and effect as provided herein. In case of any conflict or uncertainty, the terms of this Amendment shall control. DESCRIPTION OF THE URBAN RENEWAL AREA The legal description of the additional land being added to the Urban Renewal Area herein is attached hereto as Exhibit "A" and incorporated herein by this reference. Said area is shown as the 2013 Amended Area on the map of the Urban Renewal Area, as amended, attached hereto as Exhibit "B" and incorporated herein by this reference. DISTRICT DESIGNATION The Area added pursuant to this Amendment is an economic development district that is appropriate for the promotion of new commercial and industrial development. PROPOSED URBAN RENEWAL PROJECTS Although certain project activities may occur over a period of years, in addition to the projects previously proposed in the Urban Renewal Plan, the Proposed Urban Renewal Projects under this Amendment include: 1. Public Improvements: Project Date Estimated cost Construction of Moss Ridge Road from Hwy 1 September 2013- Not to exceed west to the eastern boundary of the Moss September 2014 $3,700,000 Green Development Corporation property and the installation of traffic control improvements at the planned intersection with Hwy 1 Total Not to exceed $3,700,000 -2- 2. Development Agreements: A. Moss Green Development Corporation: The City expects to enter a developer's agreement and minimum assessment agreement with the Moss Green Development Corporation to impose a minimum assessment on certain developable lots in Moss Ridge Campus at Rapid Creek Preserve, Part One for a period years, which will generate a tax increment intended to be captured and utilized for the payment of certain public improvements associated with the construction of Moss Ridge Road, as described above. B. Additional Development Agreements: the City expects to consider requests for Development Agreements for projects that are consistent with this Plan, in the City's sole discretion. Such Agreements are unknown at this time, but based on past history, and dependent on development opportunities and climate, the City expects to consider a broad range of incentives as authorized by this Plan, including but not limited to land, loans, grants, tax rebates and other incentives. The costs of such Development Agreements will not exceed $6,500,000. 3. Property Acquisition Project Date Estimated cost Property Acquisition for the Public Improvement project described above May 2013- September 2013 Not to exceed $400,000 4. Planning, engineering fees, costs and attorney fees to support urban renewal projects Project Date Estimated cost Fees and costs Undetermined Not to exceed $700,000 DEBT 1. July 1, 2012 constitutional debt limit: $226,165,266 2. Outstanding general obligation debt: $75,320,000 3. Proposed amount of indebtedness to be incurred: A specific amount of debt to be incurred for additional projects has not yet been determined. The City Council will consider each project proposal on a case -by -case basis to determine if it is in the City's best interest to participate. However, it is estimated that the cost of the Proposed Urban Renewal Projects as described above $2,900,000 to will be approximately as follows: $11,300,000 -3- PROPERTY ACQUISITION /DISPOSITION The City will follow any applicable requirements for the acquisition and disposition of property. URBAN RENEWAL PLAN AMENDMENTS The Urban Renewal Plan may be amended from time to time for a variety of reasons, including but not limited to, adding or deleting land, adding urban renewal projects, or to modify goals or types of renewal activities. The City Council may amend this Plan in accordance with applicable state law. EFFECTIVE PERIOD This Urban Renewal Plan Amendment 91 will become effective upon its adoption by the City Council. Notwithstanding anything to the contrary in the Urban Renewal Plan, any resolution, or document, the Urban Renewal Plan shall remain in effect until terminated by the City Council, and the use of incremental property tax revenues, or the "division of revenue," as those words are used in Chapter 403 of the Code of Iowa, will be consistent with Chapter 403 of the Iowa Code. No debt has yet been certified for the original Urban Renewal Area, and therefore, the sunset for both the original Urban Renewal Area and the area added by this Amendment #Fs will be 20 years from the calendar year following the calendar year in which the City first certifies debt pursuant to an ordinance on such Areas. REPEALER Any parts of the previous Plan, as previously amended, in conflict with this Amendment are hereby repealed. SEVERABILITY CLAUSE If any part of the Amendment is determined to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity of the previously adopted Plan as a whole or the previous amendments to the Plan, or any part of the Plan not determined to be invalid or unconstitutional. EXHIBIT "A" LEGAL DESCRIPTION OF AMENDMENT #1 AREA (2013 Amended Area) All land in the NW quarter of the SW quarter of Section 36, Township 80 North, Range 6 West of the Fifth Principal Meridian, Johnson County, Iowa, except that part thereof condemned by Iowa State Highway Commission, which is in the North Dodge- Highway 1 right -of -way. And that portion of land in the SW quarter of the SW quarter of said Section 36 lying north of the I -80 right -of -way and west of the North Dodge -Iowa Highway 1 right -of -way. Also including a parcel of land in the NE quarter of the SW quarter of Section 36 lying west of the North Dodge -State Highway 1 right -of -way and described as follows: Commencing at the center point of Section 36; thence west along the section line to a point on the west right -of -way line of North Dodge -State Highway 1, which is the point of beginning; thence west along the section line to the northwest corner of the NE quarter of the SW quarter of Section 36; thence south along the west line of the NE quarter of the SW quarter of Section 36 a distance of 281 feet; thence east along a line parallel to the section line to the west right -of -way line of North Dodge -State Highway 1; thence northeasterly along said right -of -way to the point of beginning. -5- EXHIBIT "B" Moss Ridge Urban Renewal Area As Amended Urban Renewal Area Boundary 2010 Original Urban Renewal Area 2013 Amended Area M is qN Moss Green Urban Village Urban Renewal Area 14 �Ie_L7 ) Prepared by:Denny Gannon, Engineering Division, 410 E. Washington St., Iowa City, IA 52240, (319)356 -5142 RESOLUTION NO. 13 -207 RESOLUTION SETTING A PUBLIC HEARING ON JULY 23, 2013 ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE MOSS RIDGE ROAD PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. WHEREAS, funds for this project are available in the Moss Ridge Road account # 3802. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: That a public hearing on the plans, specifications, form of contract, and estimate of cost for the construction of the above - mentioned project is to be held on the 23`d day of July, 2013, at 7:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 18th day of June 120 13 �. ATTEST: G2�iLt� CITY dtEAK pweng\masters \setph.doc 1/11 Approved by Oo 1' City Attorney1s Office Resolution No. Page 2 13 -207 It was moved by Champion and seconded by Throgmorton the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Champion x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton -*-r -` CITY OF IOWA CITY 4 - •' w MEMORANDUM r•��; DATE: May19, 2012 TO: Tom Markus, City Manager FROM: Ron Knoche, City Engineer%;,,'W RE: Moss Ridge Road Project - June 18, July 23 and August 20, 2013 Introduction: This project will construct the Moss Ridge Road Project. Plans and specifications for this project have been completed by Shive - Hattery, Inc. History /Background: As per the Iowa City Comprehensive Plan, adopted in 1997, the area west of the Pearson property is identified as ideally suited for the expansion of the major employment center that has developed around the Interstate 80 interchange with State Highway 1 and should be preserved for office and research park development. However, because the property is currently landlocked, a public street will need to be extended from Highway 1 to the property west of Pearson in order for it to develop per the Comprehensive Plan. Discussion of Solution: The Moss Ridge Road Project will include the construction of a street from Highway 1 to Moss Ridge Campus at Rapid Creek Preserve, N. Dodge Street / Highway 1 improvements, sidewalk, sanitary sewer, water main, traffic signals, and a storm sewer system. Financial Impact: The estimated construction cost for this project is $3,520,000. It will be funded with General Obligation bond proceeds, tax increment financing, and RISE Grant funds. Recommendation: Staff recommends proceeding with the following schedule for this project: • June 18 - Set Public Hearing • July 23 - Hold Public Hearing • August 20 - Award Project cc: Denny Gannon Matt Schultz Secretary of State C. r4RY OF State of Iowa J Z 0 28E W Agreement LL () r FILED M506165 6/24/2013 8:36:01 AM PLEASE READ INSTRUCTIONS ON BACK BEFORE COMPLETING THIS FORM Item 1. The full legal name, organization type and county of each participant to this agreement are: �mw V(IIOI u not in Iowa Item 2. The type of Public Service included in this agreement is: 410 Public Transit (Enter only one Service Code and Description) Code Number Service Description Item 3. The purpose of this agreement is: (please be specific) Amended agreement for Paratransit Service between the City of Iowa City and Johnson County for the period of July 1, 2013 through June 30, 2018 ( #13 -208) Item 4. The duration of this agreement is: (check one) 0Agreement Expires 6/30/2018 ❑Indefinite Duration [mm /dd /yyyy] Item 5. Does this agreement amend or renew an existing agreement? (check one) ❑ NO m YES Filing # of the agreement: M506164 (Use the filing number of the most recent version filed for this agreement) The filing number of the agreement may be found by searching the 28E database at: www.sos.state.ia.us /28E. Item 6. Attach two copies of the agreement to this form if not filing online. Item 7. The primary contact for further information regarding this agreement is: (optional) LAST Name Tuttle FIRST Name Kellie Title Administrative Secretary Department Administrative Secretary Email kellie- tuttleca-)-iowa- city.org Phone 319 - 356 -5043 Full Legal Name Organization Type *County Party 1 City of Iowa City City Johnson Party 2 County of Johnson County County Johnson Party 3 Party 4 Party 5 �mw V(IIOI u not in Iowa Item 2. The type of Public Service included in this agreement is: 410 Public Transit (Enter only one Service Code and Description) Code Number Service Description Item 3. The purpose of this agreement is: (please be specific) Amended agreement for Paratransit Service between the City of Iowa City and Johnson County for the period of July 1, 2013 through June 30, 2018 ( #13 -208) Item 4. The duration of this agreement is: (check one) 0Agreement Expires 6/30/2018 ❑Indefinite Duration [mm /dd /yyyy] Item 5. Does this agreement amend or renew an existing agreement? (check one) ❑ NO m YES Filing # of the agreement: M506164 (Use the filing number of the most recent version filed for this agreement) The filing number of the agreement may be found by searching the 28E database at: www.sos.state.ia.us /28E. Item 6. Attach two copies of the agreement to this form if not filing online. Item 7. The primary contact for further information regarding this agreement is: (optional) LAST Name Tuttle FIRST Name Kellie Title Administrative Secretary Department Administrative Secretary Email kellie- tuttleca-)-iowa- city.org Phone 319 - 356 -5043 Prepared by: Chris O'Brien, Transportation Services, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5156 RESOLUTION NO. 13 -208 RESOLUTION REPEALING RESOLUTION NO. 13 -196 AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST REVISED 28E AGREEMENT BETWEEN THE CITY OF IOWA CITY AND JOHNSON COUNTY FOR THE CONTRACTING OF PARATRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF IOWA CITY WHEREAS, Chapter 28E, Code of Iowa, provides, in substance, that any power which may be exercised by a public agency of this state may be exercised jointly with another public agency having such power; and WHEREAS, it is in the mutual interest of the City of Iowa City and Johnson County to encourage the use of public transit; and WHEREAS, City Council, at its June 4, 2013 meeting, via Resolution No. 13 -196, approved an earlier version of a 28E Agreement for the contracting for paratransit service for FY2014 - FY2018; and WHEREAS, while issues of public interest were not in dispute, substantive changes have been made to the contract, including indemnification and renegotiation in the event of substantial changes in operation costs, such that Council approval of the revised Agreement is necessary; and WHEREAS, a copy of the revised 28E Agreement is attached and incorporated herein; and WHEREAS, Council also expressed, at its June 4, 2013 meeting, a desire for staff to attempt to explore alternatives to the elimination of Sunday service and half price fares. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Resolution No. 13 -196 is hereby repealed. 2. The attached revised 28E Agreement for paratransit services between the City of Iowa City, Iowa and Johnson County, Iowa is hereby approved in substance, and the Mayor is hereby authorized to execute and the City Clerk to attest a 28E Agreement for paratransit services with Johnson County that makes no material changes in substance. 3. City staff is directed to explore alternatives to the elimination of Sunday service and half price fares and present such alternatives to the Council prior to the effective date of the elimination of such services (September 30, 2013). 4. The City Clerk is directed to file a copy of said agreement with the Secretary of the State of Iowa, as required by Iowa Code Chapter 28E. Passed and approved this 18th day of June , 20 13 . Resolution No. 13 -208 Page 2 MAYOR ATTEST: CITYVLERK Approved by City Attorney's Office It was moved by nobyns and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion Dickens — Dobyns Hayek x— Mims Payne �_ Throgmorton Amended 28E Agreement for Paratransit Service between the City of Iowa City and Johnson County for the period of July 1, 2013 through June 30, 2018 This Agreement is made and entered into by and between the City of Iowa City, Iowa, hereinafter referred to as "Iowa City ", and Johnson County, Iowa, hereinafter referred to as the "County" Scope of Services The County shall provide to Iowa City through Johnson County SEATS paratransit service consistent with the Americans with Disabilities Act and the policies of the Iowa City City Council and the Metropolitan Planning Organization of Johnson County Paratransit Plan. General Terms 1. Paratransit service area for Iowa City shall be the corporate limits of the City of Iowa City. 2. Paratransit service shall be operated within the corporate limits of Iowa City from 6:00 a.m. until 11:59 p.m., Monday through' Friday, 6:00 a.m. until 7:30 p.m. on Saturday, and 8 :00 a.m. until 2 :00 p.m. on Sunday. After September 30, 2013, no Sunday service shall be provided unless Iowa City provides the County with notice of a change in service as set out herein. The paratransit service shall operate a holiday schedule consistent with Iowa City Transit. Iowa City shall give 30 days' notice to the County prior to any changes in paratransit service. 3. Paratransit service shall be operated as a door -to -door service. Service will be in compliance with the "SEATS Riders Guide" as amended. Johnson County SEATS operators shall be sensitive to the needs of passengers with disabilities. 4. Any change in paratransit service resulting in a substantial change in operating costs shall be cause for renegotiating the County's financial responsibility described below. Said renegotiation shall be conducted in good faith and begin no later than 30 days after said service changes take effect. A failure of the parties to successfully renegotiate the amount of the County's responsibility hereunder shall be grounds for termination of the agreement at the end of the fiscal year in which the changes take effect. For purposes of this Agreement, the elimination of Sunday service or discounted fares shall not constitute a substantial change in operating costs. 5. The paratransit service shall be operated with a fare which shall be twice the fixed route fare. The only exceptions to the fare of twice the fixed route fare shall be Iowa City residents designated by Iowa City as entitled to a discount; such individuals shall be entitled to a paratransit fare equal to the fixed route fare. Said discounted fare program shall terminate on September 30, 2013, unless Iowa City provides the County with notice of a change in service as set out in paragraph 2, above. Paratransit fares collected shall Page 1 of 6 be retained by the County and be considered as payment toward the cost of services provided to the City of Iowa City. Any other fare collected on behalf of any contracting agency and administered by the paratransit provider will not affect the agreement with Iowa City. 6. Maintenance for all vehicles owned by Iowa City shy be completed by Iowa City. This includes, but is not limited to, parts, labor and transportation for all routine and preventative maintenance, emergency repairs, etc. Installation and repair of lifts are also the Visibility of the City. Iowa City currently owns ten vehicles and shall use another vehicle in fiscal year 2014. Iowa City shall also be responsible for insuring its vehicles against accidental or catastrophic loss due to fire, eartbquake, flood or other natural disaster. Iowa City shall, upon request by the County and no less than quarterly, provide the County with detailed records indicating the timing and details of maintenance donne on its vehicles. The County is responsible for the cost of maenance and repairs that occur as a result of an accident occurring due to SEATS driver error while the vehicle is being operated by a County employee. Iowa City is responsible for mainterwice and repairs that occur as a result of an accident occurring due to ir4xx)per repairs by or mechanical malfunctions associated with maintenance done by Iowa City. 7. Vehicles owned by Iowa City and operated by Johnson County SEATS shall be clearly ,marked as City of Iowa City and Johnson County (including City of Ccnalville) paratransit vehicles. Iowa City shall provide signage for the purpose of identifying vehicles that are in use as Iowa City - Johnson County ( including City of Coralville) paratransit vehicles. Vehicles and personnel used to provide Iowa City- Johnscnm County paratransit service shall be neat and clean in appearance. Iowa City will continue to have the option to use the vehicles from the Iowa City paratransit fleet when not assigned to Johnson County SEATS paratransit service. In order to maintain operational efficiencies, vehicles owned by the City of Iowa City may be used across jurisdictions serviced by Johnson County SEATS. 8. The County shall be familiar with the Metropolitan Planning Organization of Johnson County (hereinafter "MPOJC") complementary paratransit plan for the Iowa City urbanized area and will conduct paratransit service consistent with said document. This will include Iowa City's determination of rider Eligibility based upon an ADA certification process. It shall be Iowa City's responsibility to notify Johnson County SEATS as to whether the applicant is ADA eligible. Priority for paretransit service will be given to persons certified under the ADA. 9. Johnson County SEATS shall maintain reporting statistics required by the Federal Transit Administration National Transit Database (formerly Federal Section l5 system). In addition Johnson County SEATS shall provide a management information system consisting of information for each trip provided. This information shall be submitted to Iowa City as a monthly report no more than twenty days from the end of the previous month. Johanson County shell use a computerized management information system enabling Iowa City to receive information in a summary format, commonly identified as Page 2 of 6 the "Performance Summary Report ". if Iowa City requests additional reports, the County will provide them at its cost to prepare them. 10. Johnson County SEATS shall comply with the Feel Transit Adm. mistration Drug and Alcohol testing requirements and shall be responsible for any and all costs associated with said drug and alcohol testing requirements. The County shall certify that they have not been debarred from federally funded contracting. Johnson county SEATS shall comply with any other requirements of the Federal Transit Administration. Johnson County SEATS employees shall have all commercial driver's licenses required by Iowa law. The County agrees to be responsible for the acts of Johnson County SEATS employees while on duty. 11. Johnson County SEATS shall submit proof of insurance meeting the City of Iowa City Class II requirements. 12. Each party agrees to release, indemnify and hold the other party, its officers and employees harmless from and against any and all liabilities, danages, business interruptions, delays, losses, claims, judgments, of any kind whatsoever, including all costs, attorneys' fees, and expenses incidental thereto, which may be suffered by, or charged to, the other party by reason of any loss or damage to any property or injury to or death of any person arising out of or by reason of any breach, violation or non- performance by the party or its servants, employees or agents of any covenant or condition of this Agreement or by any act or failure to act of those persons. The County shall not be liable for its failure to perform this Agreement or for any loss, injury, damage or delay of any nature whatsoever resulting therefrom caused by any act of God, fire, flood, accident, strike, labor dispute, riot, insurrection, war or any other cause beyond the County's control. 13. Iowa City shall continue to apply for federal capital assistance for replacement of vehicles. Iowa City shall be responsible for all local match funds for vehicles scheduled for replacement or to be added to the Iowa City fleet. 14. Johnson County SEATS and Iowa City Transit agree to the terms contained in Exhibit A, attached and incorporated herein by this reference, as required for federal capital assistance. 13. For the purposes of this Agreement, the County shall be responsible for Johnson County trips, Iowa City shall be responsible for Iowa City trips, Coralville shall be responsible for Coralville and North Liberty trips, and University Heights shall be responsible for University Heights trips. In an effort to maintain the efficiency of service provided to all entities, Iowa City and Coralville vehicles may be used as a part of the Johnson County SEATS system and therefore be allowed to cross into other jurisdictions. A Johnson County trip shall include any trip taken by a resident of Johnson County who does not live in Iowa City, Coralville, North Liberty or University Heights, any trip that starts or ends within Johnson County but outside of Iowa City, Coralville, North Liberty Page 3 of g or University Heights; and any trip taken that is paid for pursuant to the County's contract with Pathways. An Iowa City trip shall include any trip that starts in Iowa City and ends in Iowa City or Coralville, except any such trip that would otherwise be considered a Johnson County trip. A Coralville trip shall include any trip that starts in Coralville and ends in Iowa City or Coralville, except any such trip that would otherwise be considered a Johnson County trip. A North Liberty trip shrill include any trip that starts or ends in North Liberty, except any such trip that starts in University Heights or would otherwise be considered a Johnson County trip. A University Heights trip shall include any trip that starts or ends in University Heights, except any such trip that starts in North Liberty or would otherwise be considered a Johnson County trip. Compensation and Duration This agreement shall be for a period of five years effective July 1, 2013 through June 30, 2018. This agreement may be modified at any time by mutual written agreement of the parties. The contracted amount contained herein represents the County's full and complete financial responsibility toward mandated pamtransit services contracted to the City of Iowa City urbanized area by Johnson County SEATS based on the terms of this agreement. For the term running from July 1, 2013 through June 30, 2014 Iowa City shall receive cost participation funds in the amount of $154,000 from the County, payable in equal monthly credits during the course of the term. The County's cost participation funding shall annually escalate from the $154,000 baseline by the saute percentage as actual costs, but in no event more than 3% in any given year. The County shall invoice Iowa City monthly for the operating costs associated with providing paratransit services to Iowa City. These costs shall be in relation to the number of Iowa City rides and the cost per revenue hour to provide them. The monthly invoice shall show in detail Iowa City's monthly operating costs, less fare revenues, Medicaid waiver revenues and the County's cost participation referenced above. Iowa City shall pay the monthly cost within thirty (30) days of receipt of the invoice.If either party chooses to terminate this agreement, a one -year written notice must be provided. should the agencies wish to enter into a 28E Agreement for contracted paratransit services beginning in FY2419, staffs shall begin negotiations prior to July 1, 2017. Extent of Agreement 1. No separate legal entity is established by this Agreement. Page 4 of °g 2. This Agreement is between public agencies contracting to perform governmental service pursuant to Iowa Code Section 28E. 12. 3. Pursuant to Iowa Code Section 29E.g(lXa) (2013) Iowa City shall file this Agreement, in an electronic format, with the Secretary of State of Iowa in the manner specified by the Secretary of State. 4. The SEATS director shall administer this Agreement and the services described in it. The Agreement does not provide for the acquisition of joint personal or real property. 5. The Agreement represents the entire agreement between Iowa City and Johnson County for paratransit service. It may be amended only by a written instrument signed by both parties. Assignment This Agreement is not assignable without written consent of both parties. Dated this of day of J »0%, , 20 J''s CITY OF IOWA CITY By: dn'� w Matthew J. Hayek, Mayor Approved 'by: City Attorney's Office JOHNSON COUNTY, IOWA By: A'4 -- Jane le Rettig, Chair __.. Attest: ! Count] Auditor Page 5 of 6 CITY ACKNOWLEDGEMENT STATE OF IOWA ) ss: JOHNSON COUNTY ) �y On this 1,9 " day of , 20_L-&__, before me, Soil IrriZ &'ri1 , a Notary Public in and for the State of Iowa, personally appeared Matthew J. Hayek and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on belialf of the corporation, by authority of its City Council, as contained in (©fie) (Resolution) No. 1,3-.20X passed by the City Council, on the /$ day of 20__�&_, and that Matthew J. Hayek and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. rW Ste_ "'t Notary Public in and far the State of Iowa My commission expires: COUNTY ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this V S �F day of j y A e , 20-11 -1, before me, ), [Ile e-111"N , a Notary Public in and for the State of Iowa, y persona Ii appeared Janelle Rettig and Travis Welp+rrt, to me personally known, and, who, being by me duly sworn, did say that they are the Chairperson of the Board of Supervisors and County Auditor, respectively, of the County of Johnson, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its Board of Supervisors, qs contained in the Motion adopted by the Board of Supervisors, on the 2 � 4--n clay of J v A Q- 20(, and Janelle Rettig and Travis Welpert acknowledge the execution of the instrument to be their voluntary act and deed and the voluntary act and of the corporation, by it voluntarily executed. *11 J0 !DEETH MY Notary Public in and for the State of Iowa My commission expires: 2,1 ( 6116 Page 6 of 6 Amended 28E Agreement for Paratransit Service between the City of Iowa City and Johnson County for the period of July j, 2013 through June 30, 2018 This Agreement is made an entered into by and between the City of Iowa City, Iowa, hereinafter referred to as "Iow City ", and Johnson County, Iowa, hereinafter referred to as the "County ". Scope of Services The County shall provide to Iowa ity through Jo son County SEATS paratransit service consistent with the Americans with isabilities Ac and the policies of the Iowa City City Council and the Metropolitan Planning ganizatio of Johnson County Paratransit Plan. General Terms 1. Paratransit service area for Iowa City. be the corporate limits of the City of Iowa 2. Paratransit service shall be operat with. the corporate limits of Iowa City from 6:00 a.m. until 11:59 p.m., Monday th ugh Frid , 6.00 a.m. until 7:30 p.m. on Saturday, and 8:00 a.m. until 2:00 p.m. on Su ay. After ptember 30, 2013, no Sunday service shall be provided unless Iowa City rovides the C unty with notice of a change in service as set out herein. The paratran it service shall o erate a holiday schedule consistent with Iowa City Transit. Iowa ity shall give 30 ys' notice to the County prior to any changes in paratransit serv' e. 3. Paratransit service sha be operated as a door -to door service. Service will be in compliance with the SEATS Riders Guide" as a nded. Johnson County SEATS operators /ent,the e se sitive to the needs of passengers w h disabilities. 4. Any cha atransit service resulting in a substant 1 change in operating costs shall be r renegotiating the County's financial res risibility described below. Said renen shall be conducted in good faith and begin o later than 30 days after said servges take effect. A failure of the parties to su cessfully renegotiate the amount oounty's responsibility hereunder shall be groun for termination of the agreemen end of the fiscal year in which the changes take e fect. For purposes of this Agrethe elimination of Sunday service or discounted far shall not constitute a substan ge in operating costs. 5. The pa transit service shall be operated with a fare which shall be twice the fixed route fare. he only exceptions to the fare of twice the fixed route fare shall be Iowa City resid is designated by Iowa City as entitled to a discount; such individuals shall be entit ed to a paratransit fare equal to the fixed route fare. Said discounted fare program sha terminate on September 30, 2013, unless Iowa City provides the County with notice of a change in service as set out in paragraph 2, above. Paratransit fares collected shall Page 1 of 6 be retained by the County and be considered as payment toward the cost of services provided to the City of Iowa City. Any other fare collected on behalf of any contracting agency and administered by the paratransit provider will not affect the agreement with Iowa City. 6. Maintenance for all vehi les owned by Iowa City shall be completed by Iowa City. This includes, but is not li \ee to, parts, labor and transportation for all routine and preventative maintenancergency repairs, etc. Installation and repair of lifts are also the responsibility of the Iowa City currently ow s ten vehicles and shall purchase another vehicle in fiscal 2014. Iowa City shall also be responsible for insuring its vehicles against accider catastrophic loss d e to fire, earthquake, flood or other natural disaster. Iowa Call, upon request b the County and no less than quarterly, provide the County tailed records mdicating the timing and details of maintena nce done on its l The Count is responsible for the cost of maintenance and repairs that occur asu t of an ac ident occurring due to SEATS driver error while the vehicle is beinrat by a unty employee. Iowa City is responsible for maintenance and repairs occ as a esult of an accident occurring due to improper repairs by or mechanical uncti s sociated with maintenance done by Iowa City. 7. Vehicles owned by Iowa City and erated by Johnson County SEATS shall be clearly marked as City of Iowa City d Johnson County (including City of Coralville) paratransit vehicles. Iowa City shal provide signage for the purpose of identifying vehicles that are in use as lo a City Johnson County (including City of Coralville) paratransit vehicles. Vehicles and perso el used to provide Iowa City - Johnson County paratransit service shall be n at and clean 'n appearance. Iowa City will continue to have the option to use the vehic s from the Io a City paratransit fleet when not assigned to Johnson County SEAT paratransit ser ice. In order to maintain operational efficiencies, vehicles ow ed by the City of wa City may be used across jurisdictions serviced by Johnson Co my SEATS. 8. The County shall be./familiar with the Metropo 'tan Planning Organization of Johnson County (hereinafte ' POJC ") complementary paratransit plan for the Iowa City urbanized area an will conduct paratransit servic consistent with said document. This will include lo a City's determination of ride eligibility based upon an ADA certification pro ess. It shall be Iowa City's respo sibility to notify Johnson County SEATS as to ether the applicant is ADA eligible. riority for paratransit service will be given to pe sons certified under the ADA. 9. Johnson C unty SEATS shall maintain reporting stati tics required by the Federal Transit A inistration National Transit Database (formerl Federal Section 15 system). In additi Johnson County SEATS shall provide a man ement information system consisti of information for each trip provided. This info tion shall be submitted to Iowa C' y as a monthly report no more than twenty days fro the end of the previous month. Johnson County shall use a computerized management information system enabling Iowa City to receive information in a summary format, commonly identified as Page 2 of 6 the "Performance Summary Report". If Iowa City requests additional reports, the County will provide them at its cost to prepare them. 10. Johnson County SEATS shall comply with the Federal Transit Administration Drug and Alcohol testing requirements and shall be responsible for any and all costs associated with said drug and alcohol testing requirements. The County shall certify that they have not been debarred from(e erally funded contracting. Johnson county SEATS shall comply with any other equirements of the Federal Transit Administration. m Johnson County SEATS employe s shall have all commercial driver's 1' enses required by Iowa law. The County agrees to be responsible for the acts of ohnson County SEATS employees while on duty. 11. Johnson County SEATS shallubmit proof of Class II requirements. \ 12. Each party agrees to release, in mni: employees harmless from and a ins interruptions, delays, losses, claims, d costs, attorneys' fees, and expenses i charged to, the other party by reason of ai death of any person arising out of or performance by the party or its serval condition of this Agreement or by any a shall not be liable for its failure to damage or delay of any nature whats vc fire, flood, accident, strike, labor ispu beyond the County's control. the City of Iowa City and hol the other party, its officers and any a all liabilities, damages, business ments, of any kind whatsoever, including all lenta thereto, which may be suffered by, or to s or damage to any property or injury to or reason of any breach, violation or non- , employees or agents of any covenant or or allure to act of those persons. The County brm this Agreement or for any loss, injury, resul 'ng therefrom caused by any act of God, riot, insurrection, war or any other cause 13. Iowa City shall continue to ply for federal ca 'tal assistance for replacement of vehicles. Iowa City shall be sponsible for all local atch funds for vehicles scheduled for replacement or to be add d to the Iowa City fleet. 14. Johnson County SEATS d Iowa City Transit agree to \as erms contained in Exhibit A, attached and incorpor ed herein by this reference, equire d for federal capital assistance. 15. For the purposes o this Agreement, the County shall be resp nsible for Johnson County trips, Iowa City s all be responsible for Iowa City trips, Coralville shall be responsible for Coralville d North Liberty trips, and University Heights shall be responsible for University He' hts trips. In an effort to maintain the efficiency of service provided to all entities, low City and Coralville vehicles may be used as a part of the Johnson County SEATS sys em and therefore be allowed to cross into other jurisdictions. A John#n County trip shall include any trip taken by a resident of Johnson County who does not live in Iowa City, Coralville, North Liberty or University Heights; any trip that starts or ends within Johnson County but outside of Iowa City, Coralville, North Liberty Page 3 of 6 or University Heights; and any trip taken that is paid for pursuant to the County's contract with Pathways. An Iowa City trip shall include any trip that starts in Iowa City and ends in Iowa City or Coralville, except any such trip that would otherwise be considered a Johnson County trip. A Coralville trip shall include any trip that starts in Coralville and ends in Iowa City or Coralville, except any s�ich trip that would otherwise be considered Johnson County trip. A North Liberty trip shall ir%lude any trip that starts or ends ' North Liberty, except any such trip that starts in Univer \inrth hts or would otherwi be considered a Johnson County trip. A University Heights trip she any trip that st s or ends in University Heights, except any such trip that star Liberty or w Id otherwise be considered a Johnson County trip. Compensation and Duration This agreement shall be for a period of five year of ective July 1, 2013 through June 30, 2018. This agreement may be modified at any time by m al written agreement of the parties. The contracted amount contained herein repre ents the responsibility toward mandated paratransit sery1ces corltr area by Johnson County SEATS based on e terms from July 1, 2013 through June 30, 2014 I wa City sha amount of $154,000 from the County, pa able in equal i term. The County's cost participatio funding shall baseline by the same percentage as act al costs, but in no County's full and complete financial cted to the City of Iowa City urbanized this agreement. For the term running receive cost participation funds in the nthly credits during the course of the a�nually escalate from the $154,000 nt more than 3% in any given year. The County shall invoice Iowa Cit monthly for the operate g costs associated with providing paratransit services to Iowa City. These costs shall be in re ation to the number of Iowa City rides and the cost per revenue h ur to provide them. The mo thly invoice shall show in detail Iowa City's monthly operatin costs, less fare revenues, Me icaid waiver revenues and the County's cost participation r ferenced above. Iowa City sh 1 pay the monthly cost within thirty (30) days of receipt f the invoice.If either party chooses o terminate this agreement, a one -year written notice ust be provided. Should the agencie wish to enter into a 28E Agreement for contra ed paratransit services beginning in F 2019, staffs shall begin negotiations prior to J y 1, 2017. Extent of Agreem#t 1. No separa e legal entity is established by this Agreement. Page 4 of 6 2. This Agreement is between public agencies contracting to perform governmental service pursua$t to Iowa Code Section 28E.12. 7 3. Pursuant \4o Iowa Code Section 28E.8(1)(a) (2013) Iow/servi l file this greement, in an electro 'c format, with the Secretary of State of Imanne pecified by the Secretary o tate. 4. The SEATS d ector shall administer this Agreement i s described in it. The Agreement does of provide for the a cquisition of joinr real property. 5. The Agreement repr ents the entire agreement betwity and Johnson County for paratransit service. It may be amended only by a trument signed by both parties. Assignment This Agreement is not assignable with ut written Dated this day o CITY OF IOWA CITY By: Matthew J. Hayek, Mayor Attest: IF City Approved by: 4--- clrpl�' City Attorney's Office 7 nse of both parties. ,20 JOHNSON COUNTY,, IOWA By: \,- L Page 5 of 6 Janelle Chair Auditor CITY ACKNOWLEDGEMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY 1 On this / k ` day of personally appeared Matthew J. Hayek and Ma being by me duly sworn, did say that they are tl of Iowa City, Iowa; that the seal affixed to the f corporation, and that the instrument was signed authority of its City Council, as contained in (0 by the City Council, on the /9 day of Matthew J. Hayek and Marian K. Karr acknowl voluntary act and deed and the voluntary act an executed. / o SONDRAE FORT Commission Number 159791 My Commission Expires °! l .gal M STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this day of 20 / , before me, Vtheublic in and for the State of Iowa, me per sonally known, and, who, City Clerk, respectively, of the City ument is the corporate seal of the behalf of the corporation, by olution) No. ) 3- ao g passed , 20�and that cution of the instrument to be their the corporation, by it voluntarily Notary Pub 'c in and for the State of Iowa My commis 'on expires: 41714olS 20 a Notary , before me, in and for the State of Iowa, personally appeared Jan a Rettig and Travis Weipert, to me pe sonally known, and, who, being by me duly sworn, did s y that they are the Chairperson of the Bo d of Supervisors and County Auditor, respectively, f the County of Johnson, Iowa; that the seal fixed to the foregoing instrument is the co rate seal of the corporation, and that the inst en was signed and sealed on behalf of the co oration, by authority of its Board of Supervisors, a contained in the Motion adopted by the Bo d of Supervisors, on the day of , 20 , and J elle Rettig and Travis Weipert acknowledge the execution of the instrument to be their volunt y act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. Notary Public in and for the State of Iowa My commission expires: Page 6 of 6 Amended 28E Agreement for Paratransit Service between the City of Iowa City and Johnson County for the period of July 1, 2013 through June 30, 2018 This Agreement is made and ntered into by and between the City of Xwa City, Iowa, hereinafter referred to as "Iowa ity ", and Johnson County, Iowa, hereinaf r referred to as the "County ". Scope of Services The County shall provide to Iowa 'ty through Jo/nun EATS paratransit service consistent with the Americans with 'sabilities Aces of the Iowa City City Council and the Metropolitan Planning ganization y Paratransit Plan. General Terms 1. Paratransit service area for Iowa Ci y shall bimits of the City of Iowa City. 2. Paratransit service shall be operated vI a.m. until 11:59 p.m., Monday through 8:00 a.m. until 2:00 p.m. on Sunday. be provided unless Iowa City provi es set out herein. The paratransit s ice Iowa City Transit. Iowa City hall ! changes in paratransit service. the corporate limits of Iowa City from 6:00 ay, 6:00 a.m. until 7:30 p.m. on Saturday, and September 30, 2013, no Sunday service shall County with notice of a change in service as 11 operate a holiday schedule consistent with 30 days' notice to the County prior to any 3. Paratransit service shall e operated as door -to -door service. Service will be in compliance with the "S ATS Riders Gui e" as amended. Johnson County SEATS operators shall be sensi ve to the needs of p ;sengers with disabilities. 4. Any change in sere' e resulting in a =:tiVI change in operating costs shall be cause for renegotiatin the County's fi esponsibility described below. Said renegotiation sh 1 be conducted in good faith nd begin no later than 30 days after said service chang take effect. A failure of th parties to successfully renegotiate the amount of th County's responsibility hereunde shall be grounds for termination of the agreement the end of the fiscal year in which t e changes take effect. For purposes of I Agree ent, the elimination of Sunday service or discounted fares shall not constitute /tled al change in operating costs. 5. The ansit service shall be operated with a fare which shall be twice the fixed route only exceptions to the fare of twice the axed route fare shall be Iowa City esignated by Iowa City as entitled to a iscount; such individuals shall be a paratransit fare equal to the fixed route re. Said dis counted fare program inate on September 30, 2013, unless Iowa Cit provides the County with notice e in service as set out in paragraph 2, above. Paratransit fares collected shall Page 1 of 6 CITY OF IOWA CITY MEMORANDUM Date: June 17, 2013 To: Tom Markus, City Manager From: Chris O'Brien, Director of Transportation Services Re: 28E Agreement with Johnson County to contract for paratransit service Introduction: At the June 18, 2013 City Council Meeting consideration will be given to a resolution repealing the 28E Agreement approved on June 4, 2013 and approving a 28E Agreement between the City of Iowa City and Johnson County for paratransit services. History /background: On June 4, 2013 City Council passed a 28E Agreement between the City of Iowa City and Johnson County for a paratransit services contract. This agreement included language that would end the half fare program and cease providing Sunday paratransit service beginning September 30, 2013. In addition, staff was directed to re- evaluate these proposed changes and to return to City Council prior to September 30, 2013 with alternative solutions. Discussion of Solution: Since the Council meeting on June 4, 2103, the City and County have made modifications to the contract language. While issues of public interest are not in dispute, substantive changes have been made to the contract including indemnification and renegotiation in the event of substantial changes in operation costs, such that Council approval of the agreement is necessary. Recommendation: The Transportation Services Department recommends that City Council approve this resolution for the 28E Agreement between Johnson County and the City of Iowa City for paratransit services. 7b Prepared by: Josh Slattery; Civil Engineer, 410 E. Washington St.; Iowa City, IA 52240 - (319) 356 -5149 RESOLUTION NO. 13-209 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CON- TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE 2013 WILLIAM STREET STREETSCAPE PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above -named project was published as required by law, and the hearing thereon held; and WHEREAS, funds for this project are available in the William Street Reconfiguration account # 3975. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not more than 45 days before the date for filing the bids, for the receipt of bids for the construction of the above -named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2:00 p.m. on the 16th day of July, 2013. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 23rd day of July, 2013, or at a special meeting called for that purpose. Passed and approved this 18th day of June , 20 ].3 _• MAYOR Approved by C�,G ATTEST: k CITY -ERK City Attorney's Office pwenglmasters\res appp &s.doc 5113 1 Resolution No. 13 -209 Page 2 It was moved by Dobyns and seconded by Payne the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x_ Champion x Dickens x Dobyns x Hayek x Mims x Payne x Throgmorton Mfg Prepared by: Jason Havel, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5410 RESOLUTION NO. 13 -210 RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF COW TRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF PHASE 2 OF THE FIRST AVENUE STORM SEWER IMPROVEMENTS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH NOTICE TO BIDDERS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS. '-- s WHEREAS, notice of public hearing on the plans, specifications, form of contract and estimate of cost for the above -named project was published as required by law, and the hearing thereon held; and WHEREAS, funds for this project are available in the First Avenue Storm Sewer Improvements account # 3626. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The plans, specifications, form of contract and estimate of cost for the above -named project are hereby approved. 2. The amount of bid security to accompany each bid for the construction of the above - named project shall be in the amount of 10% (ten percent) of bid payable to Treasurer, City of Iowa City, Iowa. 3. The City Clerk is hereby authorized and directed to publish notice, not less than 4 and not more than 45 days before the date for filing the bids, for the receipt of bids for the construction of the above -named project in a newspaper published at least once weekly and having a general circulation in the city. 4. Sealed bids for the above -named project are to be received by the City of Iowa City, Iowa, at the Office of the City Clerk, at the City Hall, before 2:30 p.m. on the 17th day of July, 2013. At that time, the bids will be opened by the City Engineer or his designee, and thereupon referred to the City Council of the City of Iowa City, Iowa, for action upon said bids at its next regular meeting, to be held at the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, at 7:00 p.m. on the 23`d day of July, 2013, or at a special meeting called for that purpose. Passed and approved this 18th day of June , 20 13 MAY (514 Approved by ATTEST: G�tc `K . 7 CITY -ERK City Attorney's Office u6Lfi3 pweng\mastersVes appp8s.doc 6/13 Resolution No. 13 -210 Page 2 It was moved by Dobyns . and seconded by Resolution be adopted, and upon roll call there were: AYES: x x x x x x x NAYS: Dickens the ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton 9 CITY OF IOWA CITY MORANDUM Date: June 6, 2013, 2013 l To: Tom Markus, City Manager `Jp.�' �. From: Marcia Bollinger, Neighborhood Services Coordinator...: I �,"� Re: FY2014 Program for Improving Neighborhood (PIN) Grant Recommendations Introduction: The Neighborhood Council of Iowa City (NCIC) has recently reviewed the FY2014 grant applications presented by various neighborhood associations for funding through the Program for Improving Neighborhoods (PIN) Grant program. This is the eighteenth year the City has made funding available to neighborhood associations to make improvements in their neighborhoods. This year, $15,000 was appropriated for funding the Program for Improving Neighborhoods. History/Background: The Neighborhood Council developed the program guidelines, the ranking criteria, and process for evaluating the applications when the program began in 1995. The program and ranking criteria has been reevaluated over the years to clarify some points and eligible uses. Discussion of Solution: This year, fifteen (15) grant applications from six (6) neighborhood associations totaling $24,997.33 were reviewed. Two of the grant applications, Grant Wood Open Gym for $1800.00 and Staff for Roller skating for $1232.00 will be funded through the Parks and Recreation budget. The Neighborhood Council reviewed the applications, clarified details and negotiated funding levels. The following is a list of all grant requests, the amount initially requested and the amount being recommended for funding. Attached are the applications that have been recommended for funding. The neighborhood association's representatives will provide a brief presentation of the recommended 2014 Program for Improving Neighborhoods (PIN) Grants at your June 19 meeting. Recommendation: A resolution approving this recommendation and authorizing expenditure of these funds will be considered at the June 18, 2013 City Council meeting. The Neighborhood Council recommends that the City Council approve this recommendation for the FY14 Program for Improving Neighborhood grants. Requested Recommended Country Club Estates Neighborhood Association Landscaping $5000.00 $1667.00 Northside Neighborhood Association North Market Square Park — basic gardening and litter tools $300.00 $300.00 North Market Square Park Perennial Planting $1000.00 $700.00 Johnson Street Brick Sidewalk Repair $5000.00 $1677.67 Longfellow Neighborhood Association Historic Sign Restoration $500.00 $500.00 Longfellow and Grant Wood Neighborhood Association Antelope Lending Library Grant Wood Neighborhood Association PTO Family Dinners Fas Trac Curb Numbering Project Grant Wood Open Gym Staff for Roller skating Grant Wood Gym Recreation Pass Equipment Fairmeadows Summer Lunch Program Goosetown Neighborhood Association Reno Street Park Garden Revamp Creekside Neighborhood Association Little Free Libraries in the Neighborhoods Eastside Neighborhood Association Keep our Neighborhood Clean Total $3000.00 $3000.00 $900.00 $900.00 $500.00 $500.00 $1800.00 $0 Funded by P &R $1232.00 $0 Funded by P &R $1750.00 $1750.00 $966.00 $966.00 $ 1799.33 $1799.33 $500.00 $500.00 $750.00 $750.00 $24,997.33 $15,000.00 2 M� I Prepared by: Marcia Bollinger, Neigh. Services Coord., 410 E. Washington St., Iowa City, IA (319) 356 -5237 RESOLUTION NO. 13 -211 RESOLUTION APPROVING DISTRIBUTION OF THE "PROGRAM FOR IMPROVING NEIGHBORHOODS" ( "PIN ") GRANT FUNDS. WHEREAS, the City Council allocated $15,000 for Fiscal Year 2014 for the purpose of funding grants to neighborhood associations so that they could make improvements in their neighborhood; and WHEREAS, the Neighborhood Council, a body representing leaders of the neighborhood associations, has been responsible for: - developing the criteria and format for the grant application, - establishing a method of evaluating the applications, - reviewing and evaluating the applications, - submitting this request to the City Council for their review, and WHEREAS, the Neighborhood Council will be reviewing the progress of the grant activities throughout the year to ensure appropriate expenditure, and WHEREAS, the Neighborhood Services Coordinator will be responsible for ensuring the adequate completion of the projects and authorizing distribution of funds, and WHEREAS, funds for these "Program for Improving Neighborhoods" ( "PIN ") grants are available in the General Fund, account #453100. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council has reviewed the applications and recommendation of the Neighborhood Council for the distribution of funds as outlined in Exhibit A attached hereto and finds the funding of projects shown to be appropriate, so that the commencement of these projects can begin July 1, 2013. 2. The Neighborhood Services Coordinator is authorized to administer the funds by confirming completion of the improvements and approving disbursement of funds. Pass and approved this 18th day of June , 2013. A-UQ* < MAYOR �--r ATTEST: -2 k . lea,� CITY CLERK Resolution No. Page 2 13 -211 It was moved by Throgmorton . and seconded by Resolution be adopted, and upon roll call there were: AYES: x x x x x x x NAYS: Champion the I:: _1. DW1IF Champion Dickens Dobyns Hayek Mims Payne Throgmorton Exhibit A Amount Recommended Northside Neighborhood Association North Market Square Park — basic gardening and litter tools 300.00 North Market Square Park Perennial Planting 700.00 Johnson Street Brick Sidewalk Repair 1677.67 Longfellow Neighborhood Association Historic Sign Restoration 500.00 Longfellow and Grant Wood Neighborhood Association Antelope Lending Library 3000.00 Grant Wood Neighborhood Association PTO Family Dinners 900.00 Fas Trac Curb Numbering Project 500.00 Grant Wood Gym Recreation Pass Equipment 1750.00 Fairmeadows Summer Lunch Program 966.00 Goosetown Neighborhood Association Reno Street Park Garden Revamp 1799.33 Creekside Neighborhood Association Little Free Libraries in the Neighborhoods 500.00 Eastside Neighborhood Association Keep our Neighborhood Clean 750.00 Total $13,323.00 Exhibit A Cou ry Club Estates Neighborhood Association Lands ing Northside ighborhood Association North Market quare Park — basic gardening and litter tools North Market S are Park Perennial Planting Johnson Street B k Sidewalk Repair Longfellow Neighbo ood Association Historic Sign Restoration Longfellow and Grant Woo Neighborhood As ciation Antelope Lending Library Grant Wood Neighborhood Asso 'ation PTO Family Dinners Fas Trac Curb Numbering Project Grant Wood Gym Recreation Pass E i ent Fairmeadows Summer Lunch Progr Goosetown Neighborhood As ciation Reno Street Park Garden Rev p Creekside Neighborhood ssociation Little Free Libraries in the eighborhoods Eastside Neighborho d Association Keep our Neighborh d Clean Total Amount Reccufimended $1667.00 300.00 700.00 1677.67 500.00 3000.00 900.00 500.00 1750.00 966.00 1799.33 500.00 750.00 $15,000.00 1 P i +. yYM aarm 1l CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Landscaping Country Club Estates Home Owners Association Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: Pool Area sons: Tim Gholson, 1332 Phoenix Dr, Iowa City, IA Location is: Public property ❑ ❑ 319 - 337 -3012 Private property School District property ❑ t of Funds Requested: F$5000.00 Time Period of Proposed Project: From:7 -1 -2013 To:11 -1 -2013 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. Country Club Estates HOA's main activity is operating a private neighborhood pool and park area. We handle most of the funding and daily operations from dues of $360 per year. The property is currently owned by S & J Development LLP, and will be transferred to the HOA when 90% of the total development is sold to individuals. S & J started the development in 1999 and it has grown to about 80 residences today. The HOA has monthly board meetings from March to October. We have social events throughout the summer months at the pool area and a few other events (not related to the pool) throughout the year. A partial list of activities include, ice cream social, movie nights, kids triathlon and pumpkin decorating. Most are one time events, but we have a weekly social gathering each Thursday as well. Our biggest event is a pig roast in August that last year was attended by 49 of 67 families (73 %) and a total of 208 people. Communication to the membership is handled by our board secretary through board minutes and special communications to the membership via e -mail. Add additlonal pages if necessary. B. Describe the project; why is it needed and what are its goals. The project includes adding trees and shrubs to the neighborhood pool property . Our first priority is to add 3 trees to each side of our entrance driveway, 3 along the sidewalk from the parking lot and 2 to the south of the playground. The second priority is to add tall thin shrubs, like arborvitaes, to 3 sides of the tennis courts. The third priority will be to add 5 small trees and mulch bed to the south end of the pool. Attached photo gives the layout of the property and shows our planting plans. Goals of the Project are to begin the process of making our property look and feel more like a neighborhood park and to provide shade for activities and allow an attractive place for people to gather during the warm months. The arborvitaes will provide a permanent wind break for the tennis courts. The work of completing the project will be another way to build member engagement. Working together is a great way to get to know your neighbors. Knowing our neighbors is a continual challenge 0'\ Users \mboll!nger\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content. 0ut1ook\DNW WNHKe\PIN App icanon Fm in Form aoc us as the neighborhood grows. It was was easy with with 20 families, but difficult with 75. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). Activities will take place in the fall once pool season is over. There will be extensive planning during the spring and summer to decide exact placement for the plants and what varieties we will plant. All labor for the planting projects will be supplied by association members and take place over 2 of 3 weekends. We will need to arrange for equipment rental for digging equipment. Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1. Labor for installation Trees and Shrubs. ® ❑ ❑ 2.CCE Cash $1500 already budgeted for the project. ❑ ® ❑ 3. ❑ ❑ ❑ ❑ 4. ❑ ❑ ❑ ❑ 5. ❑ ❑ ❑ ❑ C 1Users \mboIIingerWppData \Local \Microsofl\Windows \Temporary Internet Files \Content Outlook \DNWWNHKB \PIN Application Fill In Form.doc Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: We have kept a list of ideas for several years for improvements when they were affordable. Our Grounds Committee formulated the plan from this input and it is the source of this application. We sent the plan to the membership for their review and suggestions. We received responses from 39 of the total of 75 association member homes. The results were very positive, with everyone agreeing with the sugested plan. There were a few responses that would do things in a different order, but no one disapproved. Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. The project will benefit the membership of the assiciation which includes children and a few elderly community members. Add additional pages if necessary. G. Could the project occur without PIN funding? Yes, but over a longer time period as we are able to save for the improvements. Add additional pages if necessary. H. Could the project operate with less funding? We will do parts of the project base on the priorities listed earlier in the application, depending on the amount of funding we receive. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I Equipment/Supplies $500 $ $ J. Project Materials $4500 $1500 $ K. Professional Services $ $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ $ $ $ TOTALS $5000 $1500 $ • ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program far Improving Neighborhoods Grant Program does not guarantee any level of funding C: \UserslmbollingerWppDala \Local \Microsofllwindows \Temporary Internet Files\Content. Oullook�I)NWWNFIMPIN Application Fill In Form.doc �, �� . `�� !. SX� -� . * � _ ''. f I I I I Mr �T,�, -.r. S �__ ' '4 T ,' .-.,. �+ ..' '. �. ♦ _ � ��� ' . ' '~ _ �� _ � tiL _ 1 _ '� � L�� —� -� - i _ '�- - .. _i__ �� /� �i M i� :3.. • _� 1 �� • • • a t• , � f4 x • r PROGRAM FOR IMPROVING NEIGHBORHOODS ®gym: nom_ PIN Grant Program Application CI l'Y 01- IOwA CITY Name of Project: Name of Neighborhood Association: North Market Square Park - basic gardening & Northside Neighborhood Association litter tools for on -site tool locker Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: North Market Square Park sons: Location is: Public property Sarah Clark Private property ❑ 509 Brown Street, Iowa City, 52245 School District property ❑ 319 - 335 -4146 (w); 319 -594 -1683 (c) Amount of Funds Requested: Time Period of Proposed Project: $ 300 From:7 /1/13 T0:10/31/13 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. Meetings: participated in neighborhood meeting with City staff to discuss Northside Neighborhood Transportation Study (Nov.), initiated a neighborhood meeting with the City's Crime Prevention Officer (Dec.), participated in 'good neighbor' meetings on four development proposals since April 2012, hosted annual membership meeting (May). Other events: organized two neighborhood planting parties at North Market Square Park (one with 15 volunteers, the other with 4 volunteers), hosted North Market Square Park re- opening celebration (Sept.), continued annual co- sponsorship of Brown Street Block Party (June). Information /advocacy work: numerous emails have been sent over the past 12 months to the NNA list alerting residents to issues affecting the neighborhood, as well as providing general information such as city /county /school district elections, City notices, etc., a great many hours have been spent attending P &Z Commission, Historic Preservation Commission, and City Council meetings advocating on behalf of neighborhood stabilization and improvement. Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. An on -site tool locker stocked with basic gardening implements will assist neighborhood efforts in maintaining the park's perennial planting areas, while the addition of a broom, pick -up litter tool, etc. will aid in neighborhood efforts to keep the park tidy and safe. During the Summer 2012 drought, the newly - planted perennials were able to establish and thrive because a neighbor manually took hoses to the park every two -three days; having hoses stored on site would make this task much easier for volunteers to perform. Having ready access to some basic clean -up items (broom, litter pick -up tool, 5- gallon bucket) would also make it easier (and safer) for volunteers to remove broken glass and litter. Add additional pages if necessary. C' \Usors \sarclark \Desktop \NNA PIN application 2014 - tools tool locker. doc C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). The City's Recreation & Parks Dept. has generously agreed to build the tool locker (which will double as a bench), and site it on a concrete slab in a corner of the park. As soon as the tool locker is in place, we will be able to use it for storage. The goal is to have this happen during Summer 2013. Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.1owa City Parks & Recreation Dept. ❑ ❑ ❑ 2.Northside neighbors ® ❑ ❑ ❑ 3. ❑ ❑ ❑ ❑ 4. ❑ ❑ ❑ ❑ 5. ❑ ❑ ❑ ❑ C'. 1Userslsarclar!,Uesklol PIN application 2014 -fools tool locker.doc Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: We solicited input via our NINA email list, which reaches approximately 160 households Add additional pages if necessary. F. - - Does this project benefit law- income, elderly, youth or other disadvantaged youth? If yes, please explain. A beautiful, well- maintained park is a benefit to everyone Add additional pages if necessary. G. Could the project occur without PIN funding? yes - see answer in section H Add additional pages if necessary. H. Could the project operate with less funding? yes - we could reduce the number of tools to be purchased, the NINA could also contribute funds Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS enUSupplies $300 $ $ Materials $ $ $ sional Services $ $ $ cted Improvements L $ $ $ Costs(List) $ $ $ $300 $ ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding G W sers\sarclarklDesk1cplNNA PIN application 2014 - tools tool locker doe Northside Neighborhood Association 2014 PIN application — basic gardening & litter tools for North Market Square Park tool locker List of tools to purchase (prices obtained at Ace Hardware, March 2013) Number to Purchase Item Per Unit Cost _. Total 1 5- gallon bucket 6.69 6.69 1 pick -up litter tool 18.99 18.99 _ 1 broom 17.99 17.99 1 Rubbermaid Dirt Catcher (e.g, commercial- sized dust pan) 7.99 -. -- 7.99 3 hoses 41.99 _ 125.97 2 shovels 31.99 63.98 2 weeders 21.99 21.99 4.98 2.49 1 water wand Subtotal 9.99 9.99 278.57 - -- -- Sales tax (7%) — TOTAL 19.50 " $298.07 We are rounding up our request to $300 in order to account for minimal price increases. r A" h CITY Of- IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: North Market Square Park perennial planting Northside Neighborhood Association Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: North Market Square Park sons: Sarah Clark Location is: Public property ❑ 509 Brown Street, Iowa City, 52245 Private property School District property ❑ 319 - 335 -4146 1319-594-1683 (c) Amount of Funds Requested: Time Period of Proposed Project: $ 1.000 From:7 /1/13 To:5/31/14 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. Meetings: participated in neighborhood meeting with City staff to discuss Northside Neighborhood Transportation Study (Nov.), initiated a neighborhood meeting with the City's Crime Prevention Officer (Dec.), participated in 'good neighbor' meetings on four development proposals since April 2012, hosted annual membership meeting (May). Other events: organized two neighborhood planting parties at North Market Square Park (one with 15 volunteers, the other with 4 volunteers), organized North Market Square Park re- opening celebration (Sept.), continued annual co- sponsorship of Brown Street Block Party (June). Information /advocacy work: numerous emails have been sent over the past 12 months to the NNA list alerting residents to issues affecting the neighborhood, as well as providing general information on city /county /school district elections and meetings, relaying City notices, etc.; a great many hours have been spent attending P &Z Commission, Historic Preservation Commission, and City Council meetings advocating on behalf of neighborhood stabilization and improvement. Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. Preserve and enhance the beauty of North Market Square Park perennial plantings by expanding one or two planting beds, and adding spring ephemerals to existing planting areas. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). In addition to filling in any gaps from last year's planting, volunteers will expand at least one existing planting bed in the southwest quadrant of the park, and plant one gallon -size perennials (day lilies). They will also add spring ephemerals, such as bloodroot and pasque flower, to existing planting areas around the gazebo and along pathways. If funds allow, bulbs could also be planted. Most of the planting will occur in Summer 2013; the bulbs would be planted in Fall 2013. Add additional pages if necessary. C: 1UserslsarclarkTosktoptNNA PIN application 2014- perennial planting.doc D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1. Northside neighbors ® ❑ ❑ El 2. ❑ ❑ ❑ ❑ 3. ❑ ❑ ❑ ❑ 4. ❑ ® ❑ ❑ 5. ❑ ❑ ❑ ❑ C: \Usero\ arcIark \Desktop\NNA PIN application 2014 perennial planting doc Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: We solicited input via our NNA email list, which reaches approximately 160 households Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. A beautiful, well- maintained park is a benefit to everyone Add additional pages if necessary. G. Could the project occur without PIN funding? yes - see answer in section H Add additional pages if necessary. H. Could the project operate with less funding? yes - we could reduce the number of plants; the NNA could also contribute funds Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $ $ $ J. Project Materials $1000 $ $ K. Professional Services $ $ $ L, Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ $ $ $ TOTALS $1000 $ $ . ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding C'Wserslsa rd ark0esktop \NNA PIN application 2014 - perennial planting doc Northside Neighborhood Association — 2014 PIN application — perennial planting Plant Costs At this time it is not possible to list specific numbers of plants we will need to purchase, but we have priced one gallon -size perennials at $15 /each + tax. At that price, we would be able to purchase between 60 -62 perennials for a total cost ranging from $963 to $995.10. ` r CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Johnson Street Brick Sidewalk Repair Northside Neighborhood Association Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: Brick sidewalks at 714 N. Johnson St., 604 Ronalds sons: Kent Ackerson, 617 Brown St., 337 -9021 St., 530 Ronalds St. Mike Wright, NNA Location is: Public property Amy Kretkowski, 714 Johnson St., 213- 924 -2190 Private property School District property Cynthia Fairchild, 604 Ronalds St., 319 - 512 -4121 Michel Gobat, 530 Ronalds St., 319 -400 -7117 Amount of Funds Requested: Time Period of Proposed Project: $ 5 000 From:June, 2013 To:November 2013 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. Participated in neighborhood meeting with City staff to discuss Northside Neighborhood Transportation Study (Nov.), initiated a neighborhood meeting with the City's Crime Prevention Officer (Dec.), participated in 'good neighbor' meetings on four development proposals since April 2012, hosted annual membership meeting (May), Other events: organized two neighborhood planting parties at North Market Square Park (one with 15 volunteers, the other with 4 volunteers), hosted North Market Square Park re- opening celebration (Sept.), continued annual co- sponsorship of Brown Street Block Party (June). Information /advocacy work: numerous emails have been sent over the past 12 months to the NNA list alerting residents to issues affecting the neighborhood, as well as providing general information such as city /county /school district elections, City notices, etc.; a great many hours have been spent attending P &Z Commission, Historic Preservation Commission, and City Council meetings advocating on behalf of neighborhood stabilization and improvement. Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. Four properties in the 700 block of North Johnson Street have brick sidewalks dating back to the early 20th century. These properties are part of the Brown Street Historic District - and are all identified as "Key Contributing Properties" in the Iowa City Historic Preservation Handbook. The brick sidewalks are the last examples of historic brick sidewalks that survive in Iowa City. The Department of Public Works has a sidewalk inspection program that evaluates the city sidewalks on a regular 10 -year cycle. These brick sidewalks have been allowed an exception in past inspection cycles. C:\UserslmhollingeMppNatalLocai NicrosoftlW ndows%Temporary Internet FileslContent.0u11ook�DN WWNHKBIBrick Sidewalk pinapplicalionfl Ili nfOml don Last fall, 3 of the 4 property owners received letters from Iowa City directing them to repair the brick sidewalks, or replace them with concrete. The Iowa City Historic Preservation Commission (HPC) recommended to the City Council that the brick sidewalks be preserved. The brick sidewalks and the brick streets are part of the historic character of the neighborhood. Property owners generally are responsible for the repair of sidewalks, but the repair of brick sidewalks is considerably more expensive than the repair or replacement of typical concrete sidewalks. This PIN Grant Application is for restoration of the portions of the brick sidewalks that are in most need of repair. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). 1. Meet with Tom Markus and other city officials to determine the precise areas that need to be repaired. 2. Obtain 2 estimates of the cost to repair those sections with poured concrete. This will determine the property owners' potential responsibility. 3. Obtain opinions regarding the extent to which the city is responsible for damage to the sidewalks that have been caused by city -owned property (i.e., trees in the parkway). 4. Obtain 2 estimates of the cost of restoring the brick sidewalks. This will determine the ultimate cost of the project. 5. If the ultimate cost exceeds the cost of this PIN grant, petition the City for a deferral of complete sidewalk repair until subsequent PIN grant cycles or alternative solutions are identified. Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: 1. Each affected property owner will be expected to contribute the estimated cost to replace the most damaged sections with concrete. (See Item C.2, above.) 2.The City will be expected to contribute the cost for damage determined to have been caused by city -owned property. (See Item C.3, above.) G! 5. Type Status Volunteer Cash Anticipated Committed ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ C:\ Users \mbol ling erWppDala\ Local \Mjcrosoft\Windowsll'emporary Internet FileslGontent .Outlook \DNWWNHK8 \Brick Sidewalk pinappllcatlonfillinfornn.doc Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: The affected property owners and the HPC sought funding from the City brick street restoration fund. The City Council suggested using the PIN grant funding for the restoration. This proposal is being routed through the Northside Neighborhood Association, per the Council's suggestion. At the NNA's annual meeting on 519113, members of the neighborhood expressed enormous support for preserving these last remaining brick sidewalks in Iowa City. Add additionsl pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Restoration of the brick sidewalks will provide safer pedestrian access to the neighborhood for elderly or physically challenged members of the community. Preserving the brick — as opposed to replacing it with concrete — will also provide a valuable learning experience for younger visitors to the historic district, as it will show that bricks were used to make sidewalks in the past. It will thus allow the youth to see how the urban landscape can change over time and sensitize them to the importance of historic preservation. Perhaps in the future the city could install a small sign that explains the historic significance of brick sidewalks. Add additional pages if necessary. G. Could the project occur without PIN funding? The City Council suggested that PIN funding be pursued for this program. Without external funds, the property owners will be compelled to repair the damaged portions with concrete. Add additional pages if necessary. H. Could the project operate with less funding? Probably not. However, this is dependent on the area(s) determined to be in need of repair and the portion determined to be the City's responsibility. The Iowa City Public Works Department will develop the specifications for the brick sidewalks. The specifications for the bricks and the ground preparation will most likely determine the bids obtained in Item C.3 (above). Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $ $ $ J. Project Materials $ $ $ K. Professional Services $ $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ $ $ $ TOTALS $5000 $unknown $ ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding C:\ Usersl mbollinger�AppData \Local\MicrosofaWindows \Temporary Internet Piles \Conlent.OUtlook\DNINWNHKB \Brick Sidewalk pinapplicationfillinform. doe ,irtlfll°sip!n February 8, 2013 Dear Council Members: Iowa Cm Historic Preservation Commission ('ity Ilsdl, -I It I� AA.t >h inµinn Simct, I. - af',n, IA i72�I4 At the December 13, 2012, meeting of the Ilistoric Preservation Commission, we cliscussed the issue of brick sidewalks in the Brown Street Historic District. We understand that sections of the brick sidewalk in the 700 block of Johnson Street are in need of repair. This area lies within the Brown Street Historic District. We believe that these are the last remaining public residential brick sidewalks within the city. The consensus of the Comscdssion is that just as the brick streets are part of the neighbothoas historical character, so arc the brick sidewalks. The Commission advocates for the preservation of these brick sidewalks, Property owners are responsible for the repair of sidewalks, of course, but the repair of brick sidewalks is considerably more expensive than the repair or replacement of typical concrete sidewalks. We are suggesting that the City fund the cost difference between typical concrete sidewalk replacement and brick sidewalk repair. We encourage the City to exphue ways of funding the brick restoration in the sect ions needing repair, perhaps through a PIN grant or from other sources. Thank you for your consideration of our request. Please feel free to contact me if you have any questions. Sincerely, Ginahe Swaim Chair, Iowa City Historic Preservation Commission Cc: Ron Knoche, City Enginccr Marcia Boling«, Neighborhood Services Coordinator Kent Ackerson, Iowa City Historic Preservation Commission base: Apd 18, 2013 To: Torre Marko, Clay Marsager From: Rick Fosse, pt.g*c Works Directs Re: Brick Sidewalk Repair Apd 23, 2013 Counck Work Session Discussion Intrqcbucticn Bride sidewalks on thr roes In the Brown Street HWtorie District are M need of repair. The Iowa Gity Presmation Cotturrission h" it icaied an Whereat In preserving the brick sidewalks for their historical character ancl requested that the Gly assist in flee repair cost to prevent them from bektg replaced alteched letter). _Htxtoryf8ackero4trad One tenth of the City s sidewalks are ktsped®d each year for safety. The brick sidewalks in were marked for repair during laasrtc�pWmmer s routine inspection of aboAA brick: sidewalks. eovt errttkne most have four n replaced with concrete because of the difficulty maintaining the old brick surface. l3iacusrslatl of 3o� There are three options for repairing the skdewal s: 1. Remove the brick and replace with concrete. This is probably the lowest cost and most durable option for the homeowner. 2. Remove the brick, prepare a suitable basafsetting bed and S%ce the brick. Reusing the exktmg brick presents certain chaff bricks YAP be unusable, requirkV replacenwrit vrrttt other bricks of the same size and of ". ar vintage and color, if they can be found. Also, the wear on the existing bricks means heat the thickness of the brides will wary making it difficult to reoonstruct into a wnooth surface. The reconstructed portion of D wy Street is a good example of this. A flexible setting bed can help reduce this effect, but can also reduce durabillty. 3. Remove the brick, prepare a suitable baustsetting bed and replace with new brick. This may not capture the desired essence of historic character. Crn®n,�p+IA rm,ngc_4 The difference in cost between option 1 and options 2 or 3 is estimated to range from 16 to $12 per square foot. The three properties In qs�uteestion con to to a ximately 1,000 square feet, putting the estimated cost ditferetttlai at x,000 to $12,000. R9commendatlon if there is a deske to fund the coat difiare" as requaa +►d by ti-ie Historic Preservation Com"esion, Public Walks reconvnends the fofiowkV: April 18, 2013 Page 2 • This work sfxhuid be bid and constructed privately. Bids will road to be obtained for option 1 as won as option 2 or 3. The City would contribute the difference in cost once ttm wok is corroMod and inspected. • This work win be performed as an exception to the designed standards for residential sidewalks and not consbMa a change In the standard for now construction. CITY OF IOfr,4 CITY � � Ise fw T. �e r3 ------ 7-1 L E)AVFNPURT Sl -T Ise fw T. �e r3 ------ 7-1 L MARK17T ST BRICK SIDEWALK LOCATIONS ON E)AVFNPURT Sl f- E3LOOAAINGTON ST I L-1 Mercy I F Hospital L)APVPT qT MARK17T ST BRICK SIDEWALK LOCATIONS ON Nlay 14, 2013 Marcia Bollinger Program Ior Improving Neighborhoods City of Iowa City 410 L. Washington Iowa City, IA 52240 Dear Marcia: le;tp l�.iir ...- ` iSC.,E{ r.4�.. ° � V e �.'.3.b I =_ On December 13, 2012, the Historic Preservation Commission discussed the status of the brick sidewalks in need of repair on Johnson Street in the Brown Street Historic District of the Northside Neighborhood. The commission discussed how much the repairs might cost, whether a PIN grant or other city fiords could help cover the costs, and that the brick sidewalks are integral to the historic flavor oC the neighborhood. The Commission moved to send a letter to the City Council advocating for the preservation of those brick sidewalks. In my letter, I wrote that "the consensus of the Commission is that just as the brick streets are part of the neighborhood's historical character, so are the brick sidewalks." The Commission fully supports the Northside Neighborhood's application for a PIN grant to assist in the repair costs related to the brick sidewalks. We also encourage the Neighborhood Council to recommend the funding these repairs to the City Council. Thank you. Sincerely, Ginalie Swaim Chair, Historic Preservation Commission r A-=.',� CITY OF: IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Longfellow Neighborhood Historic Sign Restoration Longfellow Neighborhood Association Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: sons: Will Thomson Location is: Public property X_ 516 Grant St. (52240) Private property 338 -9550 School District property Amount of Funds Requested: Time Period of Proposed Project: $ $500.00 From: June- To: Aug. 2013 A. Describe the project; why is it needed and what are its goals: Historic signs originally installed in 2004 have deteriorated, and funds are sought to restore all graphic panels and scrape and repaint stanchions. Graphics will be replaced with solvent - printed vinyl overlays (tested and proved weather and salt - durable). There are 13 historic sites in the neighborhood described on sign panels that have been very successful, and they will be enhanced and improved with restoration. Add additional pages if necessary B. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) There is immediate need for this work as continued deterioration could jeopardize them structurally. Graphics have already been prepared and are ready to send to a service provider for vinyls. Panels will be removed, cleaned and vinyl overlays installed. Stanchions will be scraped, sanded, primed and repainted, and signage will be reinstalled. Work is expected to take place over the summer in the order described. Add additional pages if necessary. C. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type S tatus Volun- Cash Antici- Com- teer pated mitted 1. Will Thomson, Armadillo Arts Exhibit Design ® ❑ ❑ 2. Gregory Wholesale Graphics: Vinyl Production ❑ ❑ ® ❑ 3. Longfellow Neighborhood Association (volunteer labor) ® ❑ ❑ ❑ 4. ❑ ❑ ❑ ❑ 5. ❑ ❑ ❑ ❑ 6. ❑ ❑ ❑ ❑ Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighbor hood input into this funding request and summarize results: Discussions were held at the annual meeting of the Longfellow Neighborhood Association, where ideas were solicited and discussed for neighborhood projects following solicitations made in the neighborhood newsletter, and there was enthusiasm and general agreement for presenting this project for funding. Add additional pages if necessary. E. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. This project offers volunteer opportunities in conducting the restorations; the finished historic panels are educational outreach of sorts and a source of neighborhood pride. Add additional pages if necessary F. Could the project occur without PIN funding? Some elements of the project have been conducted on a volunteer basis by the author of this request (stanchions have been touched up and one set of Vinyls installed on the Court streeI as a test of durability) but an overhaul of the entire set of signs is needed and cannot be accd without funding support. Add additional pages if G. Could the project operate with less funding? The funding estimate already has reduced the amount of funding needed by commiting vo labor to sanding and refinishing of panels and stanchions. We are only asking for the funds to purchase the vinyl overlay services and installation, and to buy paint and supplies for refiAll refinishing labor is donated, as is the preparation of the vinyl art (these labor costs are eto be twice the amount sought to pay for viyls and supplies). Add additional pages if necesEXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHE I. Equipment /Supplies $90.00 J. Project Materials $300.00 K. Professional Services $110.00 L. Contracted Improvements M. Other Costs (List) TOTALS $ $500.00 $ ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET neighbor \pinfund.app i �: 1 CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Antelope Lending Library Longfellow & Grant Wood Nbrhd Associations Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: mobile sons: Will Thomson Cindy Roberts Location is: Public property Longfellow Grant Wood Private property _X_ 516 Grant Street 2034 Grant Wood School District property 338 -9550 337 -6034 Amount of Funds Requested: Time Period of Proposed Project: $3,000 From: July 1, 2013 To: June 30, 2014 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months: Grant Wood Neighborhood Association -see attached information Longfellow — Annual meeting, annual garden walk, creation of 3 Little Free Libraries as part of a FY13 PIN grant, 4 quarterly newsletters, active FB page B. Describe the project; why is it needed and what are its goals: The Antelope Lending Library is a non - profit, mobile community library. It is a James Gang endeavor is partnered with the Iowa Youth Writing Project to bring books, information, and writing out into the Iowa City neighborhoods, specifically those on the southeast side and /or in low or moderate income neighborhoods. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years) This is an ongoing project that we are working to launch this summer. We aim to provide materials for lending, access to computers and the internet, and literacy, writing, and creative activities out of our recently purchased bookmobile. These funds would be used to purchase additional books, particularly those targeted at grade school aged children and most importantly, books published in different languages such as Spanish, Japanese, Chinese, etc. that meet the needs of our diverse population. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1. People to help run programming /ending K ❑ d 2. Public spaces to park for shot periods to offer services Pi ❑ ❑ LAJ 3. Online fundraising (already completed) ❑ M ❑ 4. Bookmobile Librarianship Grant ❑ It 1d ❑ 5. EGGPS grant for laptop purchase ❑ 14 ❑ IN Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: The founder of the Antelope Lending Library, Cassandra Elton, has attended Grant Wood and Longfellow Neighborhood Association meetings, met with Marcia Bollinger, Sue Freeman of the Neighborhood Centers of Johnson County, members of United Action for Youth, Jan Weissmiller of Prairie Lights and members of Grant Wood Elementary staff. She has received enthusiastic support from all. She has also contacted Joyce Carroll of the Parks and Recreation department to discuss partnering with her for the free summer playground program. They are also looking into bringing it to the Mercer Park Farmer's Market on Tuesdays. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes. The main goal is to serve the youth and families of the east/southeast side of Iowa City. They want to help bridge the digital divide for lower- income youths and families by bringing books, computers, and internet access to those who do not have them in their homes. We feel that access to the public library, for some families, is difficult and this will provide a wonderful alternative for our youth to experience the joy of a library in their own backyards. G. Could the project occur without PIN funding? Yes, but it would be not as effective and may not be able to launch as quickly as anticipated. H. Could the project operate with less funding? Yes, see above. EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/ Supplies $ 3,000 $ (in kind) Collection development(books) J. Project Materials $ 500 Online fundraising K. Professional Services L. Contracted Improvements $1,000 Online fundraising M. Other Costs(List) Logos on vehicle $200 Online fundraising Gas $1,000 /year Online fundraising Insurance $404.21 /year Online fundraising mobile $11,000 Online fundraising /IYWP Z LS $3,000 $ 14,104.21 flow a Bookmobile Saved My Life Heather Young When I was a kid living in a crowded, chaotic foster home, I didn't know about books. No one read bedtime stories to me; there were no bookcases with child - friendly books. I knew about tv and playing outside in all kinds of weather because I preferred being wet from a rainstorm or hot from the burning sun over being stuck inside, dodging crazy. One day before I was old enough to go to school, I saw an interesting vehicle drive up our narrow street. It was longer than the ice cream truck, but not yellow like a school bus. It stopped at the end of the block in a church parking tot. A door in the front and door near the back both popped open. Of course I had to investigate. I snuck up to the opening and stuck my head into the dark coolness. A nice voice said, "Welcome to the Bookmobile! Come in and get a book and a cookie." Well. Now that was an offer I couldn't refuse. The voice turned out to be attached to a pretty lady who smelled nice. She asked me if I could read and I shook my head no. I didn't even know what it meant to read. I just knew I didn't do it. She pointed to a low shelf of books with vibrant pictures and no words. I sat on the floor and reverently turned pages, drinking in the magic of beautiful stories that even I understood. I could read! I read four picture books that day and left with several more tacked under my arm to read later that night in the safety of my sleeping bed on a metal army cot. Thus began my redemption from hopelessness, powerlessness and despair. Once I found the wonders of books, I knew the world was bigger than my foster home and the miserable world I knew from experience. I read books for escape, for laughter, for encouragement and knowledge. Books told me I could do better, and the bookmobile coming to my neighborhood is what delivered the message. I will be forever grateful for the green bookmobile of my childhood that changed the trajectory of my thinking and guaranteed I wouldn't be another sad statistic of a child lost forever. The bookmobile really did save my life. lllr ANTELOPE Wj LENDING LIBRARY May 2013 Dear Neighborhood Council of Iowa City, I am writing to you in support of the Grant Wood and Longfellow Neighborhood Associations' request for PIN Grant funding to support the Antelope Lending Library collection development The Antelope Lending Library is a small, non - profit mobile community library thatwill be serving community members in their neighborhoods and parks starting this summer. The books we will purchase with these funds will be a boon to our organization. They will allow us to expand our foreign language collection so we can reach community members in their native tongues and help to bridge the gap between immigrant parents and their children. They will also allow us to add new titles that will grab the interest of our patrons and offer them the most current and up to date information. We are partnered with the James Gang, the Iowa Youth Writing Project, the Neighborhood Centers of Johnson County, Grant Wood Elementary's before and after school program, and the Iowa City Parks and Recreation Department. Thank you in advance for your support in making mobile library services in Iowa City possible. With your help we can empower children and families in our neighborhoods to take control of their own futures. Sincerely, Cassandra Elton Antelope Lending Library Director MAILING ADDRESS 1130 Sheridan Ave, Iowa City, Iowa 52240 PHONE EMAIL WEB 908 -868 -5142 Cassandra @AntelopeLendingLibrary.org AntelopeLendingLibrary.org JIMP s � r � ON�UU,�� CITY OF IOW/ CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Neighborhood Association: Name of Project: Grant Wood Elementary PTO Family Dinners Grant Wood Neighborhood Association Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: sons: Cindy Roberts, 2034 Grantwood — 337 -6034 Location is: Public property Private property School District property _x_ Amount of Funds Requested: Time Period of Proposed Project: $ 900.00 From: Sept.2013 To: May, 2014 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. See attached item "A" for details. B. Describe the project; why is it needed and what are its goals This is our 4t" year with our collaborative effort with the Grant Wood Elementary PTO. These funds assist the PTO in providing a simple supper and childcare during monthly PTO mtgs. This funding has helped increase parent participation at PTO meetings. We believe this is another way for us to reach out to neighborhood residents, especially those who may have limited resources. This funding benefits our neighborhood school as well as our neighborhood. See attached letter of support from Michelle Eckland, Grant Wood PTO Treasurer C. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) Monthly PTO meetings are held on the 2nd Monday of each month. The number of meetings is 8 -9 during the school year. Meals include a simple entree, fresh fruit or vegetable and a light dessert. This food is purchased by the PTO and brought to the school. Generally, two child care provider are needed and are hired by the PTO board members. The number of parents attending the meetings varies. An average of 15 -20 parents attend, several with small children. The Grant Wood Neighborhood Association helps promote the Family Dinners through the GW Elem newsletter. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.PTO Board x ❑ ❑ x 2.GWNA x ❑ ❑ x 3. ❑ ❑ ❑ ❑ Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request an77newsletter results: The Grant Wood Neighborhood Association requested input via our February 201 our neighborhood email contact list. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Grant Wood Elem has a free & reduced lunch rate of 61 %. Since many families have limited financial resources, we view this type of support helps encourages parent participation in the PTO. G. Could the project occur without PIN funding? PTO meetings would continue but the ability to provide a simple meal to participants would probably not be possible. H. Could the project operate with less funding? Fewer meals could be offered, but the goal of the project is to provide a simple meal at each meeting which amounts to 8 -9 meetings during the school year. EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $600.00 -food $ J. Project Materials K. Professional Services 300.00- childcare L. Contracted Improvements M. Other Costs(List) TOTALS $900.00 $ $ Grant Wood Neighborhood Association Spring 2012 — Spring 2013 Activities Neighborhood Events or Workshops • Fair Meadows community Garden • Grant Wood Market - Off - season Market April & May 2013 • Sunday afternoon roller skating in Grant Wood gym. • Family Supper program in cooperation with the Grant Wood Parent /Teacher Organization Pet Care Fair -April 2012 • Wetlands Park Clean -Up Day — April 2012 • Compost Bin sale & workshop — April 2012 • 2 Little Free Libraries will be "planted" spring 2013 • Family Bike Excursions - Sycamore Trail Neighborhood Communication • 2012: January, March, April, May, September, November 2013: February, April • GWNA website at http: / /grantwood.wordpress.com/ • GWNA facebook • Regular e -mail communication with —200 Grant Wood residents who have signed up to receive Grant Wood News updates. • "Meet Your Neighbor" articles incorporated into newsletters Neighborhood Association Meeting • February 2013 Updated April 2013 do Grant Wood Elementary PTO The Grant Wood Neighborhood Association provides our Grant Wood PTO with the support it needs to bring parents and volunteers to the PTO meetings. The meals and childcare make it possible for parents to commit to these meetings to support our students and school. If we were not able to have this provided, there may be those parents who could not make it to meetings due to meal times or no childcare. The PTO appreciates all the Grant Wood Neighborhood Association brings to help our school be accessible to its students, staff and parents. We would like to continue providing meals and childcare at our meetings to keep our parents involved. Thank you, Grant Wood PTO X-A% M FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: FasTrac Curb Numbering Project - Year 2 Grant Wood Neighborhood Associations Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: Grant Wood, Wetherby and Pepperwood sons: Cindy Roberts - 2034 Grantwood - 337 -6034 neighborhoods Location is: Public property Private property ❑ School District property ❑ Amount of Funds Requested: Time Period of Proposed Project: $ 400.00 From :July 1, 2013 To: June 30, 2014 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. See attached activity list from Spring 2012 to Spring 2013 B. Describe the project; why is it needed and what are its goals. This grant request is to continue a project that began last summer. The project provides the opportunity for residents of the Grant Wood, Wetherby and Pepperwood neighborhoods to have the curb in front of their homes and adjacent to their mail boxes painted with their house numbers - free of charge. This service is provided by students involved in the FasTrac program through the Mayors Youth Empowerment Program. (See attached letter from Henri Harper). The curb numbering makes it easier to locate properties along a street as all house numbers are in a consistent location. The paint used for this project is formulated specifically for use on concrete and is expected to remain readable for 10 years or more. There is an estimated 1800 properties in the Grant Wood, Wetherby and Pepperwood neighborhoods. Last year a total of 65 curbs were painted through the program. Because the funding is not available until July, it got off to a late start but plans are to start working on weekends as soon as the weather warms up. It is expected that twice as many sidewalks will be complete in the summer of 2013. The social interaction that occurs between the FasTrac students and the residents of the neighborhood is the more "valuable" component of this project. It is important to Henri Harper to see youth interact positively with their neighbors which might then develop into continued positive interaction. The funds being requested are to replenish paint supplies and some of the stencils that need to be replaced. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). • Purchase supplies • Train students • Project Implementatoin - start July 2013, continue through June, 2014 as time and resources allow UAPIN grant\ FY2014\ fast mccurbpaintingprojectyeartwo.doc D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.Henri Harper - supervision of student E ❑ ❑ E 2.Grant Wood, Wetherby and Pepperwood neighborhoods - promotion of project to residents Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: Feedback was requested via our newsletter and neighborhood email contact group. We also ask for feedback from those individuals who attend our events to determine future ideas. Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes, the FasTrac students who are typically low income will benefit from the training, experience and relationships that are developed with their neighbors as part of this project. The equipment /tools for the project will continue to be made (stencils, brooms, etc.) can be made available to other neighborhoods in the future if they wish to implement a similar program. Add additional pages if necessary. G. Could the project occur without PIN funding? No, there are currently no funds available that we are aware of that would fund this project. It is hoped that once the project gets off and running that we may be able to secure donations for paint supplies to allow for the program to continue from year to year. . H. Could the project operate with less funding? The number of students who could be participating in this project would need to be cut back if quantities of equipment were reduced. Add additional pages if necessa EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $400.00 $ $ J. Project Materials $ $ $ K. Professional Services $ $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ $ $ $ TOTALS $400,00 $ $ • ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET UAPIN grant\ FY20141 fastraccurbpaintingprojectyeartwo .doc April 2013 Re: Curb Painting Project with FasTrac students = Year 2 Dear Neighborhood Council of Iowa City: I want to thank you for supporting last year Fast Trac Curb Painting program. We were able to make connection with hundreds of residents of the Grant Wood, Wetherby and Pepperwood Neighborhood Association during the project and successfully painted over 65 curbs with address numbers. The students who participated in the FasTrac program in the 7th through 12th grade age group. This is the age group that we find to be challenging in finding activities that will provide them with some valuable experience as well as help them become better students, workers and neighbors so this activity helped fill a huge gap for them last summer. We need to replenish some of our supplies, including paints and some stencils that were well used last summer. Your continued support in this effort will make a great difference in the lives of the Fas Trac youth but also provide a service to the neighborhoods. Thank you for your consideration. Henri Harper FasTrack Mayor Youth Empowerment Program PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application CITY OF IOWA CITY Name of Project: Name of Neighborhood Association: Grant Wood Gymnasium Recreation Pass Grant Wood Neighborhood Association Equipment Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: Grant Wood Gym sons: Location is: Public property _x_ Cindy Roberts Private property _ 2034 Grant wood School District property 337 -6034 Amount of Funds Requested: Time Period of Proposed Project: $ 1750.00 Starting July 1, 2013 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. See attached information. B. Describe the project, why is it needed and what are its goals Effective June 3, the Recreation department will be issuing facility passes that will be required to access certain areas of recreation centers. The equipment necessary to create these passes will be made available at both the Robert A Lee Recreation Center and Scanlon Gym as part of the project budget but it will not be available at Grant Wood. The Grant Wood neighborhood currently provides staffing and equipment to host roller skating events at the gym and sees that the recreation pass would be helpful to keep track of who is participating in the events. The neighborhood would like to provide this service at the Grant Wood gym to make it convenient for many of our families who may not be able to easily get to the other two facilities. C. General List and Description of Activities with estimated time line:(please indicate if this project will or could be phased over a number of years) Grant Wood Neighborhood would include information about the required Pass System in their newsletter and via email /Facebook networks and encourage families to utilize the service at Grant Wood Gym when staffing is available — immediately upon approval by the City Council. Purchase Network Printer, Scanner, replacement Ribbons 3 and cards — July 1, 2013 D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.1owa City Parks and Recreation Department x ❑ ❑ x 2.Grant Wood Neighborhood Association x ❑ ❑ x 3. ❑ ❑ ❑ ❑ 4. ❑ ❑ ❑ ❑ 5. ❑ ❑ ❑ ❑ Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS D. Describe the process used to solicit neighborhood input into this funding request and summarize results: E. The Grant Wood Neighborhood Association request input on Program for improving neighborhoods both through their January, 2013 newsletter and email solicitations. There was also the opportunity to provide input at their February 6, 2013 neighborhood meeting. Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes. The Grant Wood neighborhood is in Census Tract 18 which has an average of 56.4% low to moderating income families. The number of children who receive free and reduced lunch at Grant Wood school is 65.70% in the 2010/2011 school year. Add additional pages if necessary. G. Could the project occur without PIN funding? No, this equipment could not be purchased without the PIN grant funding — at least through this fiscal year. The budget for the ID Pass system only included equipment necessary to provide the service at Robert A Lee Recreation Center and at Scanlon Gym. Add additional pages if necessary. H. Could the project operate with less funding? The project would minimally need $1500 to purchase the Printer and scanner. Printer ribbon and cards would need to be provided by the Recreation Department. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $ 1750.00 $ J. Project Materials K. Professional Services L. Contracted Improvements M. Other Costs(List) TOTALS $1750.00 $ $ ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for improving Neigl7borhoods Grant Program does not guarantee any level of funding � r 1114 CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Fairmeadows Summer Lunch Program Grant Wood Neighborhood Association Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: Fairmeadows Park sons: Diane Dingbaum Neighborhood Centers of Johnson County Location is: Public property ❑ PO Box 2491 Private property School District property El Iowa City, IA 319.358.0438 Amount of Funds Requested: Time Period of Proposed Project: $ 966.00 From:6 /5 To:8 /9 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. Neighborhood Centers of Johnson County has facilitated a free summer lunch site for over 12 years at Fairmeadows Park. The Summer Lunch program offers a free lunch for all children, birth - 18 years of age, living in the Grant Wood neighborhood. . Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. The goal of the Summer Lunch program at Fairmeadows is to provide Grant Wood neighborhood children and youth with a healthy sack lunch (with milk) every weekday in the summer. In the past, we have served about 125 lunches at Fairmeadows Park each day. This summer, we do not have funding to hire the 2 staff to facilitate the program; without the staff, we will not be able to operate the Summer Lunch site at Fairmeadows. NCJC operates Summer Lunch programs throughout Iowa City because high poverty families struggle with food security during the summer months. Funding on individual family food assistance cards does not increase during the summer month, even though most children eat breakfast and lunch at their elementary school during the school year. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). The Fairmeadows Summer Lunch will operate June 5 -August 9, Monday - Friday (12:00- 12:45) We are requesting funding for 2 Summer Lunch staff to facilitate the program (1 hr /day, 46 days). Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: U: \PIN grant \FY2014\NCJC Fairmeadows Summer Lunch application.doc JAPIN grant\FY20141NCJC Fairmeadows Summer Lunch application.doc Type Status Volunteer Cash Anticipated Committed 1.SFSP ❑ ® ❑ 2. ❑ ❑ ❑ ❑ 3. ❑ ❑ ❑ ❑ 4. ❑ ❑ ❑ ❑ 5. ❑ ❑ ❑ ❑ JAPIN grant\FY20141NCJC Fairmeadows Summer Lunch application.doc Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: We talked with the Iowa City Community Schools and Iowa City Parks and Recreation about the potential loss of the Summer Lunch site; especially the concern that the Fairmeadows Park site will draw even more children during the summer because of the addition of the morning Park Program and the Splash Pad. Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. The Summer Lunch Program at Fairmeadows is designed to offer low- income youth (birth to age 18 years) and disabled adults a free sack lunch during the summer months. The Summer Lunch program expands the school year free and reduced lunch program that is offered during the school year to children living in poverty. Add additional pages if necessary. G. Could the project occur without PIN funding? No. We do not have staffing dollars this summer to fund the 2 summer lunch staff necessary to facilitate the Summer Food Program. The food for the summer food program is funded out of federal dollars, SFSP (Summer Food Service Program); and prepared and delivered byt the Iowa City Community School District. We do not receive any staffing dollars from SFSP. Add additional pages if necessary. H. Could the project operate with less funding? No. Add additional pages if necessa EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $ $ $16,400 J. Project Materials $ $ $ K. Professional Services $ $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $966.00 $ $ TOTALS $966.00 $ $ • ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does notguarantee any level of funding UAPIN grantTY20141NCJC Fairmeadows Summer Lunch application.doc �8 CITY 01 IOWA CITY PROGRAM OR OVING AEIGHBORHOODS Application PIN Grant Program Name of Project: Name of Neighborhood Association: Reno Street Park Garden Revamp Goosetown Neighborhood Association Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: Reno Street Park, 416 Reno Street, Iowa City, IA sons: Katy Krapfl -541 -9727 Location is: Public property ❑ El Hannah Rapson- 936 -4646 Private property School District property ❑ Arnount of Funds Requested: Time Period of Proposed Project: $ 1799.33 From:7 /1/13 To- 6/30/2014 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. The Goosetown Neighborhood Association holds two events annually, a spring picnic in the Reno Street Park and a fall Bratluck. The association uses these events to communicate in person with members of our neighborhood. In the past year our association has been working with the City of Iowa City to rennovate the play structures, structures, and layout of the Reno Street Park. The association, has also held meetings with neighbors to disucess the rennovation of the Reno Street Park. We also have a new web presence. http: / /www.goosetownic.com /. We have a mailing list via this website. We are working to be a more active presence in our neighborhood. Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. Reno Street Park structures and playground are being renovated and updated by the city in Surnmer 2013. Much of the parks planting areas are currently overgrown, lacking structure and plant material, which leave them difficult to maintain. It is the neighborhoods goal to put together a comprehensive upgrade of the park in order to reinvigorate and encourage the community to use the park more frequently. Park planting design is focused on kid - friendly gardens using deer - resistant and native prairie plants that are also historically appropriate to Goosetown. In the long term, there is a goal of creating a Reno St. Park Children's Edible Garden. Plans for this garden would be included in Phase IV, when we have a better idea of what water sources are available in the long run. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). I. PHASE I: Planting Bed Re- configuration and Prep (late summer /fall 2013) i. Planting bed outlines need to be redefined and reshaped. They will be edged with shovels and will not require any additional materials. ii. Limestone currently surrounding beds will be re used along from edge of the beds, nearest C.AUsersUkraphkaOucurnents \Reno Street Pade Renovation.doc siuewalk to create a "retaining" wall that will persuade run -off and keep sidewalks clean of mulch. iii. Compost delivery. Beds will need to be fertilized for proper planting and long term plant care. iv. Mulch delivery. Beds will need to be heavily mulched to keep down weeds and reduce the need for watering as the garden gets established. II. PHASE II: Perennial and Bulb planting (fall 2013) i. Shrubs and perennials should be planted during early fall. This will occur as a neighborhood workday with volunteers, TBA. ii. We would like to do a bulb planting during our Annual Goosetown Bratluck in early fall to create more awareness about the park's progress, and to get the neighborhood kids involved. They will have something to come see in spring, when we are rallying troops for more planting! III. PHASE III: Kid Day: Annual Sunflower Planting (late spring 2014) i. As part of designing a kid - friendly landscape; we would like to incorporate neighborhood days that get kids into the park and interested in growing things! We plan to have an Annual Sunflower Planting right behind the Reno St. Park sign, where kids can watch their tiny seeds grow all summer into giant flowers, as part of our Butterfly Garden. ii. Other seeds will be planted at the same time for the Butterfly Garden, such as dills and cabbage Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.Neighborhood Work and Planting Day ® ❑ ® ❑ 2.Reno St. Park Plant Swap: Divide and Conquer ® ❑ ® ❑ 3.Kid Day: Annual Sunflower Planting ® ❑ ® ❑ 4.Bulb Planting a' Annual Bra luck ❑ E ❑ ❑ 5. ❑ ❑ ❑ ❑ C. \Users \krapflka \Documents \Beau Street Park Renovation.doc Page PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: Plans for renovating the park were discussed at our Annual 2012 Goosetown Bratluck, held at Reno Street Park. Since our meeting, a Reno St. Park Committee has been meeting to discuss hardscape plans, Goosetown Weathervane commission, a Little Library installation and garden design plans Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. This project benefits youth frorn an educational standpoint, as we would like to involve children in the planting so they can observe seeds and gardens over the course of a growing season. It would benefit low- income, elderly and other neighborhood residents as the park is a free resource available to all. Add additional pages if necessary. G. Could the project occur without PIN funding? No Add additional pages if necessary. H. Could the project operate with less funding? We are definitely open to finding different sources that may be less expensive. The challenge of gathering the budget for this project was obtaining prices for iterns that are only available online at this time. We would also be open to using City of Iowa City sources for iterns like mulch and compost if available. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. EquipmenUSupplies $460.90 $ $ J. Project Materials $1338.43 $ $ K. Professional Services $ $ $ L. Contracted Improvements $ $ $ M. Other Costs(List) $ $ $ $ $ $ TOTALS $1799.83 $ $ ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding 07rough the Program for Improving Neighborhoods Glant Program does not guarantee any level of funding C:AUsers \krapFlkaADOCUments \Reno Street Park Renovation.doc _ O o 3 1 z n. 4> F T F 3 d� E 3 3 -- _ 4 �o � ri � � m r.m m. —. 3 3 � � s O ai �� - _- mti - �mno �� nn `��m $3? znc6ano4 0 {� 3 - n - 3,� "�' m3� �znm - 3f � rs3 do '3 'Z _ _ -3 v _ cy n-_h q .. u Wv � 3 u v o �. ° ur v, v, ,� 3 3 -- _ 4 �o � ri � � m r.m m. —. 3 3 � � s O ai �� 3� 3 Q' c9 3 5 i 3 3 3 3'c 3 3 ^,3 a e _ 3 _ _ 3 o = e e a F a I� 3 f 3 5 � z v 3 m v � o � � o � �' � _. 0 0 3 (D fD � � Sll -6 N N a -6 +i [U d N Vf Cl I-� [U O O D �^ � o o o � � m m v v fD G) O v N w n n m 3 a a O E CS N O n O -a O w (D Q 0➢ 3 W W U a n' O N n W iD In N W O v W F� O O v v w w fD n tll N w �p v v m ro � PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application CITY OF IOV%fA CITY of Project: Name of Neighborhood Association: ree Libraires in the Neighborhoods Creekside /Address /Phone Numbers of Contact Per- Location of Proposed Project: Creekside Neighborhood side Neighborhood Association Location is: Public property Karen Nichols Private property ❑ F Street School District property ❑ ity, IA 52240 21.8728 rie s. karen@gmail.com nt of Funds Requested: Time Period of Proposed Project $ 500 .00 From:July 2013 To:June 2014 iefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. Creekside Neighborhood Association met most recently on March 13 to plan the installation of a neighborhood children's garden for Creekside Park and to discuss potential PIN grant projects. We have an active Facebook group with 65 members. In an effort to reach out to more neighbors, we have opened Twitter and Google+ accounts online and are having a neighborhood message board posted in Creekside Park. We have begun work on a neighborhood business directory and are exploring options for a Webs ite/listserv. During the warmer months, we host a weekly informal gathering called "Family Night in the Park," and last summer hosted a Party in the Park on August 23. Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. See attached. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). Proposed locations of the Little Free Libraries are on public property in Creekside Park and at the 2nd Avenue intersection of the bike trail. Volunteers have been recruited to "steward" each LFL (involving general oversight to ensure proper maintenance of the structure, diverse supply of reading materials and access) and volunteer carpenters have been recruited to construct the actual "libraries." It has been requested that LFL NOT be installed between the sidewalk and curb as this can present an increased hazard to drivers if they should jump the curb.) All LFL projects will be constructed, installed, registered with the Little Free Library website (www.littlefreelibrary.org) no later than June 30, 2014. Add additional pages if necessary. C'. \Users \mbollinge rWppData \Local \Microsoft \Windows \Temporary Internet Files\ Content. Outlook\ DNVVWNHKBU. FLgrantpinapplicationfllllnform .dacm D. List the names of potential resources (neighborhood and other) that will be utilized in this project C \Users\mbollingerWppOata ?Local \Microsoft\Windows \Temporary Internet Files\Content. Outlook\ ONVWJNHKB\ LFLgrantpinapplicationfillinform docm Type Status Volunteer Cash Anticipated Committed 1.Neighborhood hosts of Little Free Libraries ® El ❑ 2.Neighborhood sponsors who attend to the LFL ® ❑ ❑ 3. Recruitment of carpenters to create LFL ® ❑ 4.Installation of LFL 5.1owa City UNESCO City of Literature ® L C \Users\mbollingerWppOata ?Local \Microsoft\Windows \Temporary Internet Files\Content. Outlook\ ONVWJNHKB\ LFLgrantpinapplicationfillinform docm Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS E. Describe the process used to solicit neighborhood input into this funding request and summarize results: Discussion of this project began on the neighorhood's Facebook group page in May of last year, with several neighbors expressing interest and volunteering to help. Possible PIN grant projects were discussed in our association meeting on March 13, with unanimous approval of the Little Neighborhood Libraries for a PIN grant application. Volunteers for carpenters and caretakers have stepped forward to implement and maintain the project. Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Creekside Neighorhood is a Low /Moderate Income area. It is expected that a many of the users of the LFL will be young people and retired residents. Add additional pages if necessary. G. Could the project occur without PIN funding? No other funding has been established or is known to be available for this type of project. Add additional pages if necessary. H. Could the project operate with less funding? Yes, a reduction in the grant amount requested would impact the number of LFL's that are installed in this neighborhood. Add additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $500.00 $ $See attachment for more budget info. J. Project Materials $ $ $ K. Professional Services $ $ $ L. Contracted Improvements $ $ $" M. Other Costs(List) $ $ $ TOTALS $500.00 $ $ ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding C'\ Users \mbollingerV\ppData\ Local \MlcrosofU Wlndows\Temporary Internet Files\ Oontent.Outlook\ DNWWNHKO\ LFLgrantpinappllcationtlllinform tlocm PIN Grant Application — Section B Little Free Library Mission To promote literacy and the love of reading by building free book exchanges worldwide • To build a sense of community as we share skills, creativity, and wisdom across generations • To build more than 2,510 libraries around the world —more than Andrew Carnegie! History of Little Free Library (From NBC News) Three years ago, Todd Bol came up with an idea to remember his mother, a teacher who had loved books and encouraged people to read. At his home in Hudson, Wisconsin, he built a box, made it waterproof, and filled it with books. It looked like a miniature one -room schoolhouse, with a sign underneath that said "Free Book Exchange." Bol put it on a post outside of his house and invited neighbors to take a book and return a book. That's when something happened Bol says he never could have imagined. "People of all ages, men, women, kids came up and just loved the library," he said. "They got excited and they started coming up to me saying, '0I build one. Do you need books ? "' The idea has mushroomed. Bol now encourages people to visit his website (www.littlefreelibrary.oral for suggestions on how to build their own library. Today there are Little Free Libraries in at least 40 states and 20 countries including Ghana, Australia, and Afghanistan. And people from more than a dozen other countries have expressed interest, Bol said. You can find the little libraries not just in front of homes, but also outside of health centers, coffee shops, bike paths, bus stops, and store fronts. People are encouraged to send in a picture of their library so it can be posted on the website. In return, they get a "Little Free Library. Take a Book, Return a Book" sign to post on what they've built, as well as a little Free Library Charter number. Each library is unique. And each one has become more than just a place for getting books and leaving books. Bol said the little libraries have fostered a greater sense of community. 'There's a primal need, "he said, 'for people to be a part of their community. We have people tell us all the time in seven days of having a Little Free Library, I've met more people than I have met in 20 years in my neighborhood." Terri Connolly Crank, who also lives in Madison, said people in the neighborhood who never stopped and talked before are stopping now because of the library that rests on the corner of her property. The library is notjust encouraging readers; it's giving neighbors opportunities to get to know each other. Part of the allure of the Little Free Libraries, Bol said, is that you don't need a library card. There are no fees, no fines and no operating hours. The Little Free Libraries are open for business 2417. So any time of day, people can get a book or share a book, hopefully a page turner. Free Little Libraries in Iowa City Iowa City, the United States' first UNESCO City of Literature, was approached by Little Free Libraries (LFL) in the summer of 201.1. to partner with them on a project that would encourage the growth of LFL throughout Iowa City. Since that time, UNESCO has entered into a letter of agreement with the founders of LFL that creates that formal partnership between LFL's and the Iowa City UNESCO City of Literature. As part of the agreement, LFL has committed to assisting in funding the standard $25 per library registration fee and develop a plaque that includes the UNESCO City of Literature logo for each library. All LFL's will receive a "charter number" and will be registered on the national LFL website. To assist in reaching out to the Iowa City community and encouraging development and installation of LFL's throughout the city, the Office of Neighborhood Services staff will assist the Iowa City UNESCO staff to provide resources such as the following: Step by Step Guide— How to participate in the Free Little Library Program in Iowa City • Recruitment of local carpenters /organizations interested in creating or assisting with the creation of LFL's • Assistance in process to Charter and Register a LFL with freelittlelibrary.org and the UNESCO City of Literature • Development of a local website providing assistance for the LFL program operating in Iowa City • List of Free Book resources for your LFL in Iowa City As part of this assistance, the Office of Neighborhood Services solicited neighborhood associations in Iowa City to consider participating in sponsoring a LFL — with funding for such to be requested as part of the Program for Improving Neighborhoods. The response was overwhelming, with six neighborhoods immediately securing locations and stewards for one or more LFL in their boundaries. This grant request includes funding for a minimum of two LFL's for Creekside Neighborhood. The highest cost of LFL's who involved those purchased through the LFL website at over $300, registration costs are $25 and installation of the LFL could average $50 —100 as the support posts need to be buried below frost footing (42 ") in Iowa and secured with cement. Although our neighborhood association has identified a variety of resources for materials and carpentry, minimum hard costs would still likely include registration ($25), miscellaneous hardware such as hinges, latches, Plexiglas, post and braces, etc. ($50 -$75). Installation costs would add to that cost. This grant would provide that assistance to our neighborhood group, which might otherwise not be able to fund such a project. Enabling neighborhood participation in the program through the Program for Improving Neighborhoods fund will provide a valuable hub for neighborhood literacy for years to come. The following are photos of LFL's from the LFL website. r � CITY OF IOWA CITY PROGRAM FOR IMPROVING NEIGHBORHOODS PIN Grant Program Application Name of Project: Name of Neighborhood Association: Keep our Neighborhood Clean Eastside Neighborhood Association Name /Address /Phone Numbers of Contact Per- Location of Proposed Project: 4 properties in the Wayne /Arthur/Williams area sons: Francis Gartzke Location is: Public property x Private ❑ 2709 Wayne Ave property School District property ❑ Amount of Funds Requested: Time Period of Proposed Project: $ 750.00 1 From: July 1, 2013 To:June 30, 2013 A. Briefly describe the activities (meetings, newsletters, events, participation in the Neighborhood Council, etc.) of the neighborhood association over the past 12 months. The newly formed Eastside Neighborhood Association has distributed 2 newsletters and 2 meeting since October 2012. There were over 15 people at the first meeting and over 30 at the second meeting. We hope to become involved in many more activities in the near future. Add additional pages if necessary. B. Describe the project; why is it needed and what are its goals. At both meetings of the Eastisde Neighborhood Associaiton, participants suggested the neighborhood litter was an issue that had been increasing over the years. Much of the litter occurs when youth are coming from the Mercer Acquatic Center, have purchased snacks there and are on their way to bus stops or Muscatine Avenue. The neingobhrood felt they wanted to make a committed effort to encourage the litterers to dispose of their garbage appropriately. Four residents of the Wayne, Arthur, Williams area have committed to "hosting" waste receptacles on their property and near the sidewalk so pedestrians can access them easily. The hosts will be responsible for removing the waste every week. This funding would also provide some cinder blocks to weigh down the receptacles and a supply of garbage bags for the hosts. Add additional pages if necessary. C. General List and Description of Activities with estimated time line: (please indicate if this project will or could be phased over a number of years). Purchase waste receptacles and install — July 2013 Add additional pages if necessary. D. List the names of potential resources (neighborhood and other) that will be utilized in this project: Type Status Volunteer Cash Anticipated Committed 1.Four neighborhood residents x ❑ ❑ x U.TIN grant\ FY2014% keepourneighborhoodcleaneasside .doc Page 2 PROGRAM FOR IMPROVING NEIGHBORHOODS ADD ADDITIONAL PAGES TO PROVIDE DETAILS OF BUDGET Please note Submission of an application for funding through the Program for Improving Neighborhoods Grant Program does not guarantee any level of funding UAPIN grant1 FY2014\ keepourneighhorhoodcleaneasside .doe Describe the process used to solicit neighborhood input into this funding request and summarize [[E. results: Those attending the second meeting all felt that private waste receptacles in some critical areas of the neighborhood would be very helpful in keeping the neighborhood clean. And encourage pedestrians to not litter. Add additional pages if necessary. F. Does this project benefit low- income, elderly, youth or other disadvantaged youth? If yes, please explain. Yes, the area directly north of Mercer Park and south of Muscatine has a high number of moderate income families and elderly. Add additional pages if necessary. G. Could the project occur without PIN funding? No, there are not funds available for this sort of project that would provide some relatively attractive waste receptacles for a neighborhood. Add additional pages if necessary. H. Could the project operate with less funding? Reduced funding would just in less waste receptacles. Each waste contains averages about $188. Add_ additional pages if necessary EXPENSE CATEGORY PIN FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS I. Equipment/Supplies $750.00 $ $ J. Project Materials $ $ $ K. Professional Services $ $ $ L. Contracted Improvements $ $ $ M. 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(yea Cit. a, USA. 1 r _ y Frn a t' l 0112 W" C m ]LA 1'll ll� ,215>gl Gm�» rY t{c'Ia�IL GSat ma caa�aram o, s:r., w1: ra o.,��sr � > _ w..�rtoFl m�ra low- av =v: ='r +sn�� [g�r�'LOlo A !S.I %NWfOr1 JiSd ai Fa n 11 vi,.'ra 1�sao -z c �:'te https: / /",W. school outfitters, coin /catalog /product _info /pfarn_id /PFAM2295... 4/23/2013 os� 1$ 10 .. ■off Council Member introduced the following Resolution entitled "RESOLUTION DIRECTING SALE OF $ GENERAL OBLIGATION BONDS, SERIES 2013A," and moved its adoption. Council Membe seconded the motion to adopt. The roll was called and th ote was, r IiROS NAYS: Whereupon, the Mayor declared the RESOLUTION DIRECTING GENERAL OBLIGATION B WHEREAS, pursuant to notice as public sale for the bonds described as fol be the following: $ GENE Bidder: of ion duly adopted: k L F $ Aandt ERIES 2013A law, bids have been received at best bid received is determined to OBLIGATION BONDS, SERIES 2013A: the terms of said bid being: Purchase Price: $ True Interest Rate: % Net Interest Cost: NOW, THERE ORE, BE IT RESOLVED BY THE CITY OF IOWA CI , STATE OF IOWA: Section 1. T at the bid for the bonds as above set out the best and most avorable bid received and, said bonds are said bid. -5- COUNCIL OF THE y determined to be awarded based on Section 2. That the statement of information for bond bidders contract for the sale of said bonds are hereby approved and the authorized to execute the same on behalf of the City. Section 3. That the notice f the sale of the bonds r the Clerk done in furtherance of th sale of said bonds are PASSED AND APPROVED his 18th day of ATTEST: City Clerk 00950806 -1 \10714 -114 id the form of and Clerk are ore given and all acts of by ratified and approved. 2013. June 18, 2013 The Finance Director of the City of Iowa City, State of Iowa, met in the City Hall, 410 E. Washington, Iowa City, Iowa, at 10:00 o'clock A.M., on the above date, to open sealed bids received, access electronic bids and to refer the sale of the bonds to the best and most favorable bidder for cash, subject to approval by the City Council at 7:00 o'clock P.M. on the above date. The following persons were present: Dennis Bockenstedt, Marian Karr, Jon Burmeister -1- This being the time and place for the opening of bids for the sale of $7,230,000 (Dollar Amount Subject To Change) General Obligation Bonds, Series 2013A, the meeting was opened for the receipt of bids for the bonds. The following actions were taken: 1. Sealed bids were filed and listed in the minutes while unopened, as follows: Name & Address of Bidders: (Attach List of Bidders) NONE 2. The Finance Director then declared the time for filing of sealed bids to be closed and that the sealed bids be opened. The sealed bids were opened and announced. -2- 3. Electronic bids received were accessed and announced as follows: Name & Address of Bidders: Bidder UMB Bank N.A Stifel, Nicolaus & Co., Inc. BMO Capital Markets Piper Jaffray Robert W. Baird & Co. Inc FTN Financial Capital Markets Fifth Third Securities, Inc. Raymond James & Associates, Inc Sterne, Agee, & Leach, Inc. Address Kansas City, MO Memphis, TN Chicago, IL Minneapolis, MN Milwaukee, WI Memphis, TN Cincinnati, OH Memphis, TN Birmingham, AL 4. The best bid was determined to be as follows: Name & Address of Bidder: UMB Bank N.A. of Kansas City, MO True Interest Rate: 1.538062% Net Interest Cost: $ 665,197.28 All bids were then referred to the Council for action in accordance with the Notice of Sale. -3- June 18, 2013 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 o'clock P.M., on the above date. There were present Mayor Hayek , in the chair, and the following named Council Members: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throamorton Absent: None Council Member Champion introduced the following Resolution entitled "RESOLUTION DIRECTING SALE OF $7,230,000 GENERAL OBLIGATION BONDS, SERIES 2013A," and moved its adoption. Council Member Payne seconded the motion to adopt. The roll was called and the vote was, AYES: Hayek, Mims, Payne, Throgmorton, Champion, Dickens, Do NAYS: Whereupon, the Mayor declared the following Resolution duly adopted: Resolution No. 13 -212 RESOLUTION DIRECTING SALE OF $7,230,000 GENERAL OBLIGATION BONDS, SERIES 2013A WHEREAS, pursuant to notice as required by law, bids have been received at public sale for the bonds described as follows and the best bid received is determined to be the following: $7,230,000 GENERAL OBLIGATION BONDS, SERIES 2013A: Bidder: UMB Bank N.A. of Kansas City, Missouri. the terms of said bid being: Purchase Price! $ 7,215,684.60 True Interest Rate: 1.538062% Net Interest Cost: $665,197.28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. That the bid for the bonds as above set out is hereby determined to be the best and most favorable bid received and, said bonds are hereby awarded based on said bid. -5- Section 2. That the statement of information for bond bidders and the form of contract for the sale of said bonds are hereby approved and the Mayor and Clerk are authorized to execute the same on behalf of the City. Section 3. That the notice of the sale of the bonds heretofore given and all acts of the Clerk done in furtherance of the sale of said bonds are hereby ratified and approved. PASSED AND APPROVED this 18th day of June, 2013. ATTEST: )�7aAe'� - City C erk 00950806 - 1110714 -114 " CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter. at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty -four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 20th day of June , 2013. City Nerk, City of Iowa City, State of Iowa (SEAL) 00950876 -1 \10714 -116 M� ,l June 18, 2013 The City Council of the City of Iowa City, State of Iowa, met in REGULAR session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7: 00 o'clock P .M., on the above date. There were present Mayor Hayek , in the chair, and the following named Council Members: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton Absent: None - 1 - Council Member Payne moved that the form of Tax Exemption Certificate be placed on file and approved. Council Member Champion seconded the motion. The roll was called and the vote was, AYES: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton NAYS: None Council Member Payne moved that the form of Continuing Disclosure Certificate be placed on file and approved. Council Member Champion seconded the motion. The roll was called and the vote was, AYES: Champion, Dickens, Dobyns, Hayek, Mims, Payne, NAYS: Council Member Payne introduced the following Resolution entitled "RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $ 7,230,000 GENERAL OBLIGATION BONDS, SERIES 2013A, AND LEVYING A TAX TO PAY SAID BONDS" and moved that it be adopted. Council Member Dickens seconded the motion to adopt, and the roll being called thereon, the vote was as follows: -2- AYES: Mims, Payne, Throgmorton, Champion, Dickens, Dobyns, Hayek NAYS: None Whereupon, the Mayor declared said Resolution duly adopted as follows: Resolution No. 13 -213 RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $7,230,000 GENERAL OBLIGATION BONDS, SERIES 2013A, AND LEVYING A TAX TO PAY SAID BONDS WHEREAS, the Issuer is duly incorporated, organized and exists under and by virtue of the laws and Constitution of the State of Iowa; and WHEREAS, the Issuer is in need of funds to pay costs of: a. The opening, widening, extending, grading, and draining of the right -of -way of streets, highways, avenues, public grounds, and market places; the construction, reconstruction, and repairing of street improvements; the acquisition, installation, and repair of traffic control devices; and the acquisition of any real estate needed for the foregoing purposes; b. The acquisition, construction, improvement, and installation of street lighting fixtures, connections, and facilities; c. The construction, reconstruction, and repair of sidewalks and pedestrian underpasses and overpasses, and the acquisition of real estate needed for such purposes; d. The acquisition, construction, reconstruction, and improvement of real and personal property, useful for the protection or reclamation of property situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, as well as the development and beautification of the banks, streets, and other areas adjacent to flood control improvements; e. The rehabilitation and improvement of parks already owned, including facilities, equipment, and improvements commonly found in city parks, -3- an essential corporate purpose, and it is deemed necessary and advisable that General Obligation Bonds to the amount of not to exceed $6,500,000 be issued for said purpose; and WHEREAS, pursuant to notice published as required by Section 384.25 of said Code, this Council has held a public meeting and hearing upon the proposal to institute proceedings for the issuance of said Bonds, and the Council is therefore now authorized to proceed with the issuance of not to exceed $6,500,000 General Obligation Bonds, Series 2013A; and WHEREAS, the City is also in need of funds to pay costs of the acquisition, construction, reconstruction, enlargement, improvement, and equipping of recreation grounds, recreation buildings, juvenile playgrounds, recreation centers, parks and the acquisition of real estate therefor, a general corporate purpose, and it is deemed necessary and advisable that General Obligation Bonds to the amount of not to exceed $375,000 be authorized for said purpose; and WHEREAS, the City has a population of more than 5,000 but not more than 75,000; and WHEREAS, pursuant to notice published as required by Section 384.26 (5) of said Code, the Council of the City has held public meeting and hearing upon the proposal to institute proceedings for the issuance of Bonds for general corporate purposes in the amounts as above set forth, and, no petition for referendum having been received, the Council is therefore now authorized to proceed with the issuance of not to exceed $375,000 General Obligation Bonds, Series 2013A, thereof; and WHEREAS, the City is also in need of funds to pay costs of the acquisition, construction, reconstruction, enlargement, improvement, and equipping of public buildings, including but not limited to city hall, fire station #3, and the library, and the acquisition of any real estate necessary therefor, a general corporate purpose, and it is deemed necessary and advisable that General Obligation Bonds to the amount of not to exceed $570,000 be authorized for said purpose; and WHEREAS, the City has a population of more than 5,000 but not more than 75,000; and WHEREAS, pursuant to notice published as required by Section 384.26 (5) of said Code, the Council of the City has held public meeting and hearing upon the proposal to institute proceedings for the issuance of Bonds for general corporate purposes in the amounts as above set forth, and, no petition for referendum having been received, the Council is therefore now authorized to proceed with the issuance of not to exceed $570,000 General Obligation Bonds, Series 2013A, thereof; and WHEREAS, the City is also in need of funds to pay costs of any other purpose which is necessary for the operation of the city or the health and welfare of its citizens, including engineering and planning for flood prevention, a general corporate purpose, and it is deemed necessary and advisable that General Obligation Bonds to the amount of not to exceed $625,000 be authorized for said purpose; and WHEREAS, the City has a population of more than 5,000 but not more than 75,000; and WHEREAS, pursuant to notice published as required by Section 384.26 (5) of said Code, the Council of the City has held public meeting and hearing upon the proposal to institute proceedings for the issuance of Bonds for general corporate purposes in the amounts as above set forth, and, no petition for referendum having been received, the Council is therefore now authorized to proceed with the issuance of not to exceed $625,000 General Obligation Bonds, Series 2013A, thereof, and WHEREAS, pursuant to Section 3 84.2 8 of the Code of Iowa, it is hereby found and determined that the various general obligation bonds authorized as hereinabove described shall be combined for the purpose of issuance in a single issue of $7,230,000 Corporate Purpose General Obligation Bonds, Series 2013A as hereinafter set forth; and WHEREAS, pursuant to the provisions of Chapter 75 of the Code of Iowa, the above mentioned bonds were heretofore sold at public sale and action should now be taken to issue said bonds conforming to the terms and conditions of the best bid received at the advertised public sale: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. Definitions. The following terms shall have the following meanings in this Resolution unless the text expressly or by necessary implication requires otherwise: ❑ "Authorized Denominations" shall mean $5,000 or any integral multiple thereof. ❑ "Beneficial Owner" shall mean the person in whose name such Bond is recorded as the beneficial owner of a Bond by a Participant on the records of such Participant or such person's subrogee. ❑ "Bond Fund" shall mean the fund created in Section 3 of this Resolution. -5- ❑ "Bonds" shall mean $7,230,000 General Obligation Bonds, Series 2013A, authorized to be issued by this Resolution. ❑ "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. ❑ "Continuing Disclosure Certificate" shall mean that certain Continuing Disclosure Certificate executed by the Issuer and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. 0 "Depository Bonds" shall mean the Bonds as issued in the form of one global certificate for each maturity, registered in the Registration Books maintained by the Registrar in the name of DTC or its nominee. ❑ "DTC" shall mean The Depository Trust Company, New York, New York, a limited purpose trust company, or any successor book -entry securities depository appointed for the Bonds. ❑ "Issuer" and "City" shall mean the City of Iowa City, State of Iowa. ❑ "Participants" shall mean those broker - dealers, banks and other financial institutions for which DTC holds Bonds as securities depository. ❑ "Paying Agent" shall mean the City Controller, or such successor as may be approved by Issuer as provided herein and who shall carry out the duties prescribed herein as Issuer's agent to provide for the payment of principal of and interest on the Bonds as the same shall become due. ❑ "Project Fund" shall mean the fund required to be established by this Resolution for the deposit of the proceeds of the Bonds. ❑ "Rebate Fund" shall mean the fund so defined in and established pursuant to the Tax Exemption Certificate. ❑ "Registrar" shall mean the City Controller of Iowa City, Iowa, or such successor as may be approved by Issuer as provided herein and who shall carry out the duties prescribed herein with respect to maintaining a register of the owners of the Bonds. Unless otherwise specified, the Registrar shall also act as Transfer Agent for the Bonds. ❑ "Representation Letter" shall mean the Blanket Issuer Letter of Representations executed and delivered by the Issuer to DTC on file with DTC. ❑ "Resolution" shall mean this resolution authorizing the Bonds. ❑ "Tax Exemption Certificate" shall mean the Tax Exemption Certificate executed by the Treasurer and delivered at the time of issuance and delivery of the Bonds. ❑ "Treasurer" shall mean the Finance Director or such other officer as shall succeed to the same duties and responsibilities with respect to the recording and payment of the Bonds issued hereunder. Section 2. Levy and Certification of Annual Tax; Other Funds to be Used. (a) Levy of Annual Tax. That for the purpose of providing funds to pay the principal and interest of the Bonds hereinafter authorized to be issued, there is hereby levied for each future year the following direct annual tax on all of the taxable property in Iowa City, Iowa, to -wit: FISCAL YEAR (JULY 1 TO JUNE 30) AMOUNT YEAR OF COLLECTION $450,859 2013/2014 $454,475 2014/2015 $845,875 2015/2016 $858,325 2016/2017 $865,575 2017/2018 $872,675 2018/2019 $877,613 2019/2020 $880,722 2020/2021 $887,363 2021/2022 $887,400 2022/2023 (NOTE: For example the levy to be made and certified against the taxable valuations of January 1, 2014 will be collected during the fiscal year commencing July 1, 2015.) (b) Resolution to be Filed With County Auditor. A certified copy of this Resolution should be filed with the County Auditor of Johnson County, State of Iowa, and said Auditor is hereby instructed in and for each of the years as provided, to levy and assess the tax hereby authorized in Section 2 of this -7- Resolution, in like manner as other taxes are levied and assessed, and such taxes so levied in and for each of the years aforesaid be collected in like manner as other taxes of the City are collected, and when collected be used for the purpose of paying principal and interest on said Bonds issued in anticipation of said tax, and for no other purpose whatsoever. (c) Additional City Funds Available. Principal and interest coming due at any time when the proceeds of said tax on hand shall be insufficient to pay the same shall be promptly paid when due from current funds of the City available for that purpose and reimbursement shall be made from such special fund in the amounts thus advanced. Section 3. Bond Fund. Said tax shall be collected each year at the same time and in the same manner as, and in addition to, all other taxes in and for the City, and when collected they shall be converted into a special fund within the Debt Service Fund to be known as the "GENERAL OBLIGATION BOND FUND 2013 NO. 1" (the 'Bond Fund "), which is hereby pledged for and shall be used only for the payment of the principal of and interest on the Bonds hereinafter authorized to be issued; and also there shall be apportioned to said fund its proportion of taxes received by the City from property that is centrally assessed by the State of Iowa. Section 4. Application of Bond Proceeds. Proceeds of the Bonds other than accrued interest except as may be provided below shall be credited to the Project Fund and expended therefrom for the purposes of issuance. Any amounts on hand in the Project Fund shall be available for the payment of the principal of or interest on the Bonds at any time that other funds shall be insufficient to the purpose, in which event such funds shall be repaid to the Project Fund at the earliest opportunity. Any balance on hand in the Project Fund and not immediately required for its purposes may be invested not inconsistent with limitations provided by law or this Resolution. Accrued interest, if any, shall be deposited in the Bond Fund. Section 5. Investments of Bond Fund Proceeds. All moneys held in the Bond Fund, provided for by Section 3 of this Resolution shall be invested in investments permitted by Chapter 1213, Code of Iowa, 2013, as amended, or deposited in financial institutions which are members of the Federal Deposit Insurance Corporation and the deposits in which are insured thereby and all such deposits exceeding the maximum amount insured from time to time by FDIC or its equivalent successor in any one financial institution shall be continuously secured in compliance with Chapter 12C of the Code of Iowa, 2013, as amended, or otherwise by a valid pledge of direct obligations of the United States Government having an equivalent market value. All such interim investments shall mature before the date on which the moneys are required for payment of principal of or interest on the Bonds as herein provided. Section 6. Bond Details, Execution and Redemption. (a) Bond Details. General Obligation Bonds of the City in the amount of $7,230,000, shall be issued pursuant to the provisions of Sections 384.25, 384.26, and 384.28 of the Code of Iowa for the aforesaid purpose. The Bonds shall be designated "GENERAL OBLIGATION BOND, SERIES 2013A ", be dated July 16, 2013, and bear interest from the date thereof, until payment thereof, at the office of the Paying Agent, said interest payable on December 1, 2013, and semiannually thereafter on the 1st day of June and December in each year until maturity at the rates hereinafter provided. The Bonds shall be executed by the manual or facsimile signature of the Mayor and attested by the manual or facsimile signature of the Clerk, and impressed or printed with the seal of the City and shall be fully registered as to both principal and interest as provided in this Resolution; principal, interest and premium, if any, shall be payable at the office of the Paying Agent by mailing of a check to the registered owner of the Bond. The Bonds shall be in the denomination of $5,000 or multiples thereof. The Bonds shall mature and bear interest as follows: Principal Amount Interest Rate Maturity June 1 st $365,000 1.00% 2014 $360,000 1.00% 2015 $755,000 1.00% 2016 $775,000 1.00% 2017 $790,000 1.00% 2018 $805,000 1.25% 2019 $820,000 1.45% 2020 $835,000 1.60% 2021 $855,000 1.75% 2022 $870,000 2.00% 2023 (b) Redemption. Bonds maturing after June 1, 2019, may be called for redemption by the Issuer and paid before maturity on said date or any date thereafter, from any funds regardless of source, in whole or from time to time in part, in any order of maturity and within an annual maturity by lot. The terms of redemption shall be par, plus accrued interest to date of call. Thirty days' written notice of redemption shall be given to the registered owner of the Bond. Failure to give such notice by mail to any registered owner of the Bonds or any defect therein shall not affect the validity of any proceedings for the redemption of the Bonds. All bonds or portions thereof called for redemption will cease to bear interest ll after the specified redemption date, provided funds for their redemption are on deposit at the place of payment. If selection by lot within a maturity is required, the Registrar shall designate the bonds to be redeemed by random selection of the names of the registered owners of the entire annual maturity until the total amount of bonds to be called has been reached. Section 7. Issuance of Bonds in Book -Entry Form; Replacement Bonds. (a) Notwithstanding the other provisions of this Resolution regarding registration, ownership, transfer, payment and exchange of the Bonds, unless the Issuer determines to permit the exchange of Depository Bonds for Bonds in the Authorized Denominations, the Bonds shall be issued as Depository Bonds in denominations of the entire principal amount of each maturity of Bonds (or, if a portion of said principal amount is prepaid, said principal amount less the prepaid amount); and such Depository Bonds shall be registered in the name of Cede & Co., as nominee of DTC. Payment of semi - annual interest for any Depository Bond shall be made by wire transfer or New York Clearing House or equivalent next day funds to the account of Cede & Co. on the interest payment date for the Bonds at the address indicated in or pursuant to the Representation Letter. (b) With respect to Depository Bonds, neither the Issuer nor the Paying Agent shall have any responsibility or obligation to any Participant or to any Beneficial Owner. Without limiting the immediately preceding sentence, neither the Issuer nor the Paying Agent shall have any responsibility or obligation with respect to (i) the accuracy of the records of DTC or its nominee or of any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant, any Beneficial Owner or any other person, other than DTC or its nominee, of any notice with respect to the Bonds, (iii) the payment to any Participant, any Beneficial Owner or any other person, other than DTC or its nominee, of any amount with respect to the principal of, premium, if any, or interest on the Bonds, or (iv) the failure of DTC to provide any information or notification on behalf of any Participant or Beneficial Owner. The Issuer and the Paying Agent may treat DTC or its nominee as, and deem DTC or its nominee to be, the absolute owner of each Bond for the purpose of payment of the principal of, premium, if any, and interest on such Bond, for the purpose of all other matters with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes whatsoever (except for the giving of certain Bond holder consents, in accordance with the practices and procedures of DTC as may be applicable thereto). The Paying Agent shall pay all principal of, premium, if any, and interest on the Bonds only to or upon the order of the Bondholders as shown on the Registration Books, and all such payments shall be valid and effective to fully satisfy and discharge the Issuer's obligations with respect to the principal of, premium, if any, and -10- interest on the Bonds to the extent so paid. Notwithstanding the provisions of this Resolution to the contrary (including without limitation those provisions relating to the surrender of Bonds, registration thereof, and issuance in Authorized Denominations), as long as the Bonds are Depository Bonds, full effect shall be given to the Representation Letter and the procedures and practices of DTC thereunder, and the Paying Agent shall comply therewith. (c) Upon (i) a determination by the Issuer that DTC is no longer able to carry out its functions or is otherwise determined unsatisfactory, or (ii) a determination by DTC that the Bonds are no longer eligible for its depository services or (iii) a determination by the Paying Agent that DTC has resigned or discontinued its services for the Bonds, if such substitution is authorized by law, the Issuer shall (A) designate a satisfactory substitute depository as set forth below or, if a satisfactory substitute is not found, (B) provide for the exchange of Depository Bonds for replacement Bonds in Authorized Denominations. (d) To the extent authorized by law, if the Issuer determines to provide for the exchange of Depository Bonds for Bonds in Authorized Denominations, the Issuer shall so notify the Paying Agent and shall provide the Registrar with a supply of executed unauthenticated Bonds to be so exchanged. The Registrar shall thereupon notify the owners of the Bonds and provide for such exchange, and to the extent that the Beneficial Owners are designated as the transferee by the owners, the Bonds will be delivered in appropriate form, content and Authorized Denominations to the Beneficial Owners, as their interests appear. (e) Any substitute depository shall be designated in writing by the Issuer to the Paying Agent. Any such substitute depository shall be a qualified and registered "clearing agency" as provided in Section 17A of the Securities Exchange Act of 1934, as amended. The substitute depository shall provide for (i) immobilization of the Depository Bonds, (ii) registration and transfer of interests in Depository Bonds by book entries made on records of the depository or its nominee and (iii) payment of principal of, premium, if any, and interest on the Bonds in accordance with and as such interests may appear with respect to such book entries. Section 8. Registration of Bonds; Appointment of Registrar; Transfer; Ownership; Delivery; and Cancellation. (a) Registration. The ownership of Bonds may be transferred only by the making of an entry upon the books kept for the registration and transfer of ownership of the Bonds, and in no other way. The City Controller is hereby appointed as Bond Registrar under the terms of this Resolution. Registrar shall maintain the books of the Issuer for the registration of ownership of the Bonds for the payment of principal of and interest on the Bonds as provided in this Resolution. All Bonds shall be negotiable as - 11 - provided in Article 8 of the Uniform Commercial Code and Section 384.31 of the Code of Iowa, subject to the provisions for registration and transfer contained in the Bonds and in this Resolution. (b) Transfer. The ownership of any Bond may be transferred only upon the Registration Books kept for the registration and transfer of Bonds and only upon surrender thereof at the office of the Registrar together with an assignment duly executed by the holder or his duly authorized attorney in fact in such form as shall be satisfactory to the Registrar, along with the address and social security number or federal employer identification number of such transferee (or, if registration is to be made in the name of multiple individuals, of all such transferees). In the event that the address of the registered owner of a Bond (other than a registered owner which is the nominee of the broker or dealer in question) is that of a broker or dealer, there must be disclosed on the Registration Books the information pertaining to the registered owner required above. Upon the transfer of any such Bond, a new fully registered Bond, of any denomination or denominations permitted by this Resolution in aggregate principal amount equal to the unmatured and unredeemed principal amount of such transferred fully registered Bond, and bearing interest at the same rate and maturing on the same date or dates shall be delivered by the Registrar. (c) Registration of Transferred Bonds. In all cases of the transfer of the Bonds, the Registrar shall register, at the earliest practicable time, on the Registration Books, the Bonds, in accordance with the provisions of this Resolution. (d) Ownership. As to any Bond, the person in whose name the ownership of the same shall be registered on the Registration Books of the Registrar shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of or on account of the principal of any such Bonds and the premium, if any, and interest thereon shall be made only to or upon the order of the registered owner thereof or his legal representative. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond, including the interest thereon, to the extent of the sum or sums so paid. (e) Cancellation. All Bonds which have been redeemed shall not be reissued but shall be cancelled by the Registrar. All Bonds which are cancelled by the Registrar shall be destroyed and a certificate of the destruction thereof shall be furnished promptly to the Issuer; provided that if the Issuer shall so direct, the Registrar shall forward the cancelled Bonds to the Issuer. (f) Non - Presentment of Bonds. In the event any payment check representing payment of principal of or interest on the Bonds is returned to the Paying Agent or if any bond is not presented for payment of principal at the maturity or redemption date, if funds sufficient to pay such principal of or interest on Bonds shall have been made available to -12- the Paying Agent for the benefit of the owner thereof, all liability of the Issuer to the owner thereof for such interest or payment of such Bonds shall forthwith cease, terminate and be completely discharged, and thereupon it shall be the duty of the Paying Agent to hold such funds, without liability for interest thereon, for the benefit of the owner of such Bonds who shall thereafter be restricted exclusively to such funds for any claim of whatever nature on his part under this Resolution or on, or with respect to, such interest or Bonds. The Paying Agent's obligation to hold such funds shall continue for a period equal to two years and six months following the date on which such interest or principal became due, whether at maturity, or at the date fixed for redemption thereof, or otherwise, at which time the Paying Agent, shall surrender any remaining funds so held to the Issuer, whereupon any claim under this Resolution by the Owners of such interest or Bonds of whatever nature shall be made upon the Issuer. (g) Registration and Transfer Fees. The Registrar may furnish to each owner, at the Issuer's expense, one bond for each annual maturity. The Registrar shall furnish additional bonds in lesser denominations (but not less than the minimum denomination) to an owner who so requests. Section 9. Reissuance of Mutilated, Destroyed, Stolen or Lost Bonds. In case any outstanding Bond shall become mutilated or be destroyed, stolen or lost, the Issuer shall at the request of Registrar authenticate and deliver a new Bond of like tenor and amount as the Bond so mutilated, destroyed, stolen or lost, in exchange and substitution for such mutilated Bond to Registrar, upon surrender of such mutilated Bond, or in lieu of and substitution for the Bond destroyed, stolen or lost, upon filing with the Registrar evidence satisfactory to the Registrar and Issuer that such Bond has been destroyed, stolen or lost and proof of ownership thereof, and upon furnishing the Registrar and Issuer with satisfactory indemnity and complying with such other reasonable regulations as the Issuer or its agent may prescribe and paying such expenses as the Issuer may incur in connection therewith. Section 10. Record Date. Payments of principal and interest, otherwise than upon full redemption, made in respect of any Bond, shall be made to the registered holder thereof or to their designated agent as the same appear on the books of the Registrar on the 15th day of the month preceding the payment date. All such payments shall fully discharge the obligations of the Issuer in respect of such Bonds to the extent of the payments so made. Payment of principal shall only be made upon surrender of the Bond to the Paying Agent. Section 11. Execution, Authentication and Delivery of the Bonds. Upon the adoption of this Resolution, the Mayor and Clerk shall execute and deliver the Bonds to the Registrar, who shall authenticate the Bonds and deliver the same to or upon order of the Purchaser. No Bond shall be valid or obligatory for any purpose or shall be entitled to any right or benefit hereunder unless the Registrar shall duly endorse and execute on such -13- Bond a Certificate of Authentication substantially in the form of the Certificate herein set forth. Such Certificate upon any Bond executed on behalf of the Issuer shall be conclusive evidence that the Bond so authenticated has been duly issued under this Resolution and that the holder thereof is entitled to the benefits of this Resolution. Section 12. Right to Name Substitute Paying Agent or Re ig_strar. Issuer reserves the right to name a substitute, successor Registrar or Paying Agent upon giving prompt written notice to each registered bondholder. -14- Section 13. Form of Bond. Bonds shall be printed in substantial compliance with standards proposed by the American Standards Institute substantially in the form as follows: (6) (7) (1) (6) (8) (2) 1 (3) 1 (4) 1 (5) (9) (9a) (10) (Continued on the back of this Bond) (11)(12)(13) 1 1 (14) FIGURE 1 (Front) -15- (15) (10) (16) (Continued) FIGURE 2 (Back) -16- The text of the Bonds to be located thereon at the item numbers shown shall be as follows: Item 1, figure 1= "STATE OF IOWA" Item 9, figure 1= The City of Iowa City, State of Iowa, a municipal corporation organized and existing under and by virtue of the Constitution and laws of the State of Iowa (the "Issuer "), for value received, promises to pay from the source and as hereinafter provided, on the maturity date indicated above, to Item 9A, figure 1 = (Registration panel to be completed by Registrar or Printer with name of Registered Owner). Item 10, figure 1 = or registered assigns, the principal sum of (enter principal amount in long form) THOUSAND DOLLARS in lawful money of the United States of America, on the maturity date shown above, only upon presentation and surrender hereof at the office of the City Controller, Paying Agent of this issue, or its successor, with interest on the sum from the date hereof until paid at the rate per annum specified above, payable on December 1, 2013, and semiannually thereafter on the 1st day of June and December in each year. Interest and principal shall be paid to the registered holder of the Bond as shown on the records of ownership maintained by the Registrar as of the 15th day of the month preceding such interest payment date. Interest shall be computed on the basis of a 360 - day year of twelve 30 -day months. This Bond is issued pursuant to the provisions of Sections 384.25, 384.26, and 384.28 of the Code of Iowa, for the purpose of paying costs of a. The opening, widening, extending, grading, and draining of the right -of -way of streets, highways, avenues, public grounds, and market places; the construction, reconstruction, and repairing of street 17- "COUNTY OF JOHNSON" "CITY OF IOWA CITY" "GENERAL OBLIGATION BOND" "SERIES 2013A" "CORPORATE PURPOSE" Item 2, figure 1= Rate: Item 3, figure 1= Maturity: Item 4, figure 1= Bond Date: Item 5, figure 1= CUSIP No.: Item 6, figure 1= "Registered" Item 7, figure 1= Certificate No. Item 8, figure 1= Principal Amount: $ Item 9, figure 1= The City of Iowa City, State of Iowa, a municipal corporation organized and existing under and by virtue of the Constitution and laws of the State of Iowa (the "Issuer "), for value received, promises to pay from the source and as hereinafter provided, on the maturity date indicated above, to Item 9A, figure 1 = (Registration panel to be completed by Registrar or Printer with name of Registered Owner). Item 10, figure 1 = or registered assigns, the principal sum of (enter principal amount in long form) THOUSAND DOLLARS in lawful money of the United States of America, on the maturity date shown above, only upon presentation and surrender hereof at the office of the City Controller, Paying Agent of this issue, or its successor, with interest on the sum from the date hereof until paid at the rate per annum specified above, payable on December 1, 2013, and semiannually thereafter on the 1st day of June and December in each year. Interest and principal shall be paid to the registered holder of the Bond as shown on the records of ownership maintained by the Registrar as of the 15th day of the month preceding such interest payment date. Interest shall be computed on the basis of a 360 - day year of twelve 30 -day months. This Bond is issued pursuant to the provisions of Sections 384.25, 384.26, and 384.28 of the Code of Iowa, for the purpose of paying costs of a. The opening, widening, extending, grading, and draining of the right -of -way of streets, highways, avenues, public grounds, and market places; the construction, reconstruction, and repairing of street 17- improvements; the acquisition, installation, and repair of traffic control devices; and the acquisition of any real estate needed for the foregoing purposes; b. The acquisition, construction, improvement, and installation of street lighting fixtures, connections, and facilities; c. The construction, reconstruction, and repair of sidewalks and pedestrian underpasses and overpasses, and the acquisition of real estate needed for such purposes; d. The acquisition, construction, reconstruction, and improvement of real and personal property, useful for the protection or reclamation of property situated within the corporate limits of cities from floods or high waters, and for the protection of property in cities from the effects of flood waters, as well as the development and beautification of the banks, streets, and other areas adjacent to flood control improvements; e. The rehabilitation and improvement of parks already owned, including facilities, equipment, and improvements commonly found in city parks; f. The acquisition, construction, reconstruction, enlargement, improvement, and equipping of recreation grounds, recreation buildings, juvenile playgrounds, recreation centers, parks and the acquisition of real estate therefor; g. The acquisition, construction, reconstruction, enlargement, improvement, and equipping of public buildings, including but not limited to city hall, fire station #3, and the library, and the acquisition of any real estate necessary therefor; and h. Any other purpose which is necessary for the operation of the city or the health and welfare of its citizens, including engineering and planning for flood prevention, in conformity to a Resolution of the Council of said City duly passed and approved. Unless this certificate is presented by an authorized representative of The Depository Trust Company, a limited purpose trust company ( "DTC "), to the Issuer or its agent for registration of transfer, exchange or payment, and any certificate issued is registered in the name of Cede & Co. or such other name as requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to such other Issuer as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein. Bonds maturing after June 1, 2019, may be called for redemption by the Issuer and paid before maturity on said date or any date thereafter, from any funds regardless of source, in whole or from time to time in part, in any order of maturity and within an annual maturity by lot. The terms of redemption shall be par, plus accrued interest to date of call. Thirty days' written notice of redemption shall be given to the registered owner of the Bond. Failure to give such notice by mail to any registered owner of the Bonds or any defect therein shall not affect the validity of any proceedings for the redemption of the Bonds. All bonds or portions thereof called for redemption will cease to bear interest after the specified redemption date, provided funds for their redemption are on deposit at the place of payment. -18- If selection by lot within a maturity is required, the Registrar shall designate the bonds to be redeemed by random selection of the names of the registered owners of the entire annual maturity until the total amount of bonds to be called has been reached. Ownership of this Bond may be transferred only by transfer upon the books kept for such purpose by the City Controller, the Registrar. Such transfer on the books shall occur only upon presentation and surrender of this Bond at the office of the Registrar as designated below, together with an assignment duly executed by the owner hereof or his duly authorized attorney in the form as shall be satisfactory to the Registrar. Issuer reserves the right to substitute the Registrar and Paying Agent but shall, however, promptly give notice to registered bondholders of such change. All bonds shall be negotiable as provided in Article 8 of the Uniform Commercial Code and Section 384.31 of the Code of Iowa, subject to the provisions for registration and transfer contained in the Bond Resolution. This Bond is a "qualified tax - exempt obligation" designated by the City for purposes of Section 265(b)(3)(B) of the Internal Revenue Code of 1986. And it is hereby represented and certified that all acts, conditions and things requisite, according to the laws and Constitution of the State of Iowa, to exist, to be had, to be done, or to be performed precedent to the lawful issue of this Bond, have been existent, had, done and performed as required by law; that provision has been made for the levy of a sufficient continuing annual tax on all the taxable property within the territory of the Issuer for the payment of the principal and interest of this Bond as the same will respectively become due; that the faith, credit, revenues and resources and all the real and personal property of the Issuer are irrevocably pledged for the prompt payment hereof, both principal and interest; and the total indebtedness of the Issuer including this Bond, does not exceed the constitutional or statutory limitations. IN TESTIMONY WHEREOF, the Issuer by its Council, has caused this Bond to be signed by the manual signature of its Mayor and attested by the manual signature of its City Clerk, with the seal of the City impressed hereon, and to be authenticated by the manual signature of an authorized representative of the Registrar, the City Controller, Iowa City, Iowa. Item 11, figure 1 = Date of authentication: Item 12, figure 1 = This is one of the Bonds described in the within mentioned Resolution, as registered by the City Controller. CITY CONTROLLER, Registrar -19- Authorized Signature Item 13, figure 1 = Registrar and Transfer Agent: City Controller Paying Agent: City Controller SEE REVERSE FOR CERTAIN DEFINITIONS Item 14, figure 1 = (Seal) Item 15, figure 1 = (Signature Block) CITY OF IOWA CITY, STATE OF IOWA By: (manual signature) Mayor ATTEST: By: (manual signature) City Clerk Item 16, figure 1 = (Assignment Block) (Information Required for Registration) -20- ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto (Social Security or Tax Identification No. the within Bond and does hereby irrevocably constitute and appoint attorney in fact to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: (Person(s) executing this Assignment sign(s) here) SIGNATURE) GUARANTEED IMPORTANT - READ CAREFULLY The signature(s) to this Power must correspond with the name(s) as written upon the face of the certificate(s) or bond(s) in every particular without alteration or enlargement or any change whatever. Signature guarantee must be provided in accordance with the prevailing standards and procedures of the Registrar and Transfer Agent. Such standards and procedures may require signature to be guaranteed by certain eligible guarantor institutions that participate in a recognized signature guarantee program. INFORMATION REQUIRED FOR REGISTRATION OF TRANSFER Name of Transferee(s) Address of Transferee(s) Social Security or Tax Identification Number of Transferee(s) Transferee is a(n): Individual* Partnership Corporation Trust *If the Bond is to be registered in the names of multiple individual owners, the names of all such owners and one address and social security number must be provided. —21- The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with rights of survivorship and not as tenants in common IA UNIF TRANS MIN ACT - .......... Custodian .......... (Cult) (Minor) Under Iowa Uniform Transfers to Minors Act ................... (State) ADDITIONAL ABBREVIATIONS MAY ALSO BE USED THOUGH NOT IN THE ABOVE LIST Section 14. Contract Between Issuer and Purchaser. This Resolution constitutes a contract between said City and the purchaser of the Bonds. Section 15. Non - Arbitrage Covenants. The Issuer reasonably expects and covenants that no use will be made of the proceeds from the issuance and sale of the Bonds issued hereunder which will cause any of the Bonds to be classified as arbitrage bonds within the meaning of Sections 148(a) and (b) of the Internal Revenue Code of the United States, as amended, and that throughout the term of the Bonds it will comply with the requirements of statutes and regulations issued thereunder. To the best knowledge and belief of the Issuer, there are no facts or circumstances that would materially change the foregoing statements or the conclusion that it is not expected that the proceeds of the Bonds will be used in a manner that would cause the Bonds to be arbitrage bonds. Without limiting the generality of the foregoing, the Issuer hereby agrees to comply with the provisions of the Tax Exemption Certificate and the provisions of the Tax Exemption Certificate are hereby incorporated by reference as part of this Resolution. The Treasurer is hereby directed to make and insert all calculations and determinations necessary to complete the Tax Exemption Certificate in all respects and to execute and deliver the Tax Exemption Certificate at issuance of the Bonds to certify as to the reasonable expectations and covenants of the Issuer at that date. Section 16. Severabili , Clause. If any section, paragraph, clause or provision of this Resolution be held invalid, such invalidity shall not affect any of the remaining provisions hereof, and this Resolution shall become effective immediately upon its passage and approval. -22- Section 17. Continuing Disclosure. The Issuer hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate, and the provisions of the Continuing Disclosure Certificate are hereby incorporated by reference as part of this Resolution and made a part hereof. Notwithstanding any other provision of this Resolution, failure of the Issuer to comply with the Continuing Disclosure Certificate shall not be considered an event of default under this Resolution; however, any holder of the Bonds or Beneficial Owner may take such actions as may be necessary and appropriate, including seeking specific performance by court order, to cause the Issuer to comply with its obligations under the Continuing Disclosure Certificate. For purposes of this section, 'Beneficial Owner" means any person which (a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, any Bond (including persons holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of any Bonds for federal income tax purposes. Section 18. Additional Covenants, Representations and Warranties of the Issuer. The Issuer certifies and covenants with the purchasers and holders of the Bonds from time to time outstanding that the Issuer through its officers, (a) will make such further specific covenants, representations and assurances as may be necessary or advisable; (b) comply with all representations, covenants and assurances contained in the Tax Exemption Certificate, which Tax Exemption Certificate shall constitute a part of the contract between the Issuer and the owners of the Bonds;(c) consult with bond counsel (as defined in the Tax Exemption Certificate); (d) pay to the United States, as necessary, such sums of money representing required rebates of excess arbitrage profits relating to the Bonds;(e) file such forms, statements and supporting documents as may be required and in a timely manner; and (f) if deemed necessary or advisable by its officers, to employ and pay fiscal agents, financial advisors, attorneys and other persons to assist the Issuer in such compliance. Section 19. Amendment of Resolution to Maintain Tax Exemption. This Resolution may be amended without the consent of any owner of the Bonds if, in the opinion of bond counsel, such amendment is necessary to maintain tax exemption with respect to the Bonds under applicable Federal law or regulations. Section 20. (Qualified Tax - Exempt Obligations. For the sole purpose of qualifying the Bonds as "Qualified Tax - Exempt Obligations" pursuant to the Internal Revenue Code of the United States, the Issuer designates the Bonds as qualified tax - exempt obligations and represents that the reasonably anticipated amount of tax - exempt governmental obligations which will be issued during the current calendar year will not exceed Ten (10) Million Dollars. -23- Section 21. Repeal of Conflicting Resolutions or Ordinances. That all ordinances and resolutions and parts of ordinances and resolutions in conflict herewith are hereby repealed. PASSED AND APPROVED this 18th day of June, 2013. ATTEST: City C rk 00950823 -1 \10714 -114 AA92Q,enk Mayor -24- 06-18-13 11 AYES: NAYS: Whereupon, the Mayor declared sail Resolution duly adoptVd as follows: RESOLUTION AUTH ISSUANCE OF $ SERIES 2013A, AND G AND PROVIDYNG FOR THE GENERAL BLIGATION BONDS, A TAX TO AY SAID BONDS WHEREAS, the Issuer is duly incorporakd, organized and exists under and by virtue of the laws and Constitution of the State A Iow and WHEREAS, the Issuer is in need of funds Ip/pay costs of: a. The opening, widening, extending, gr di , and draining of the right -of -way of streets, highways, avenues, public grounds, a in et places; the construction, reconstruction, and repairing of street impro ements the acquisition, installation, and repair of traffic control devices; and the ac uisition o any real estate needed for the foregoing purposes; b. The acquisition, constructio , improvement, d installation of street lighting fixtures, connections, and facilities; c. The construction, recon/truction, and repair of s \dewalks and pedestrian underpasses and overpasses, ancythe acquisition of real est to needed for such purposes; d. The acquisition, co struction, reconstruction, and provement of real and personal property, useful fo the protection or reclamation of roperty situated within the corporate limits of cities fr m floods or high waters, and for th protection of property in cities from the effects of ood waters, as well as the developme t and beautification of the banks, streets, and of er areas adjacent to flood control impr vements; e. The rehabili tion and improvement of parks already ow d, including facilities, equipment, nd improvements commonly found in city par s, -3- an essential corporate purpose, and it is deemed necessary and advisable that General Obligation Bonds to the amount of not t(blished eed $6,500,000 be issued for said purpose; and WHEREAS, pursuant to notice p as required y Section 384.25 of said Code, this Council has held a public me and hearing u on the proposal to institute proceedings for the issuance of said Bond the Counc' is therefore now authorized to proceed with the issuance of not to ex $6,500,000 eneral Obligation Bonds, Series 2013A; and WHEREAS, the City is also in neeAof fund s construction, reconstruction, enlargement, i1pprove grounds, recreation buildings, juvenile playg acquisition of real estate therefor, a general c and advisable that General Obligation Bonds authorized for said purpose; and WHEREAS, the City has a 75,000; and t pay costs of the acquisition, nt, and equipping of recreation recreation centers, parks and the re purpose, and it is deemed necessary amount of not to exceed $375,000 be than 5,000 but not more than WHEREAS, pursuant to notice p lished a required by Section 384.26 (5) of said Code, the Council of the City has held blic meeti g and hearing upon the proposal to institute proceedings for the issuance Bonds for neral corporate purposes in the amounts as above set forth, and, no p ition for refer dum having been received, the Council is therefore now authorized o proceed with t e issuance of not to exceed $375,000 General Obligation Bon , Series 2013A, th reof; and WHEREAS, the City is a o in need of funds to y costs of the acquisition, construction, reconstruction, en rgement, improvement, and equipping of public buildings, including but not li ited to city hall, fire statio \Bnds , and the library, and the acquisition of any real estate ecessary therefor, a generaporate purpose, and it is deemed necessary and advis ble that General Obligation to the amount of not to exceed $570,000 be author' ed for said purpose; and WHEREAS, the C' y has a population of more than 5, 0 but not more than 75,000; and WHEREAS, pur want to notice published as required by ction 384.26 (5) of said Code, the Council oft e City has held public meeting and hearing pon the proposal to institute proceedings f r the issuance of Bonds for general corporat purposes in the amounts as above set orth, and, no petition for referendum having b n received, the Council is therefore n w authorized to proceed with the issuance of not to exceed $570,000 General Obli ion Bonds, Series 2013A, thereof; and -4- WHEREAS, the City is also in need of funds to pay costs of y other purpose which is necessary for the operation of the city or the health and wel are of its citizens, including engineering and plannitig for flood prevention, a general c rporate purpose, and it is deemed necessary and a isable that General Obligation B rids to the amount of not to exceed $625,000 be authori d for said purpose; and WHEREAS, the City has a population of more than 5,000 Jut not more than 75,000; and / WHEREAS, pursuant to notice Aiblished as required by Section 384.26 (5) of said Code, the Council of the City has held p blic meeting and he ing upon the proposal to institute proceedings for the issuance of 3,onds for general c or purposes in the amounts as above set forth, and, no petit io for referendum aving been received, the Council is therefore now authorized to pro eed with the is ance of not to exceed $625,000 General Obligation Bonds, Series 013A, there f; and WHEREAS, pursuant to Section 384. of the C de of Iowa, it is hereby found and determined that the various general obliga on bo s authorized as hereinabove described shall be combined for the purpose of 'ssua a in a single issue of $ Corporate Purpose General bli tion Bonds, Series 2013A ,as hereinafter set forth; and WHEREAS, pursuant to the provisions of apter 75 of the Code of Iowa, the above mentioned bonds were heretofore sold at b 'c sale and action should now be taken to issue said bonds conforming to the to s an conditions of the best bid received at the advertised public sale: NOW, THEREFORE, BE IT RESOLVJED BY E CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: / \ Section 1. Definitions. The followingterms shall like the following meanings in this Resolution unless the text expressly or y necessary im lication requires otherwise: ❑ "Authorized Denomilations" shall meanT,000 or any integral multiple thereof. \ ❑ "Beneficial Owner" fhall mean the person i whose name such Bond is recorded as the beneficial owne of a Bond by a Particip t on the records of such Participant or such person's s brogee. ❑ "Bond Fund" shall mean the fund created in Sect'1Rn 3 of this Resolution. I -5- ❑ "Bonds" shall mea $ Ge Series 2013A, authorized to be is ed by this Resolution ❑ "Cede & Co." shall mean Cede & Co., the successor nominee of DTC with respect to the Bonds, ❑ "Continuing Disclosure (certificate' Continuing Disclosure Certificate executed by th issuance and delivery of the Bonds, as originally' amended from time to time in accordance withAh ❑ "Depository Bonds" shall one global certificate for each maturity, re maintained by the Registrar in the name o ❑ "DTC" shall mean The York, a limited purpose trust company depository appointed for the Bonds. , Obligation Bonds, nominee of DTC, and any ' shall mean that certain e�Issuer and dated the date of E executed and as it may be terms thereof. the Bonds as issued in the form of ered in the Registration Books CC or its nominee. ls�tory Trust Company, New York, New any successor book -entry securities ❑ "Issuer" and "City" shad mean the City of Iowa City, State of Iowa. ❑ "Participants" shall an those broker - dealers, banks and other financial institutions for which DT holds Bonds as securities depository. ❑ "Paying Agent" sha 1 mean the City Controller, or such successor as may be approved by Issuer as pr ided herein and who shall carry out the duties prescribed herein as Issuer's age t to provide for the payment of principal of and interest on the Bonds as the sam shall become due. ❑ "Project Fund" Resolution for the deposit of ❑ "Rebate Fund" pursuant to the Tax ❑ "Registrar" such successor as may be ap] carry out the duties prescribe owners of the Bonds. Unless Transfer Agent for the Bond mean the fund required to be established by this proceeds of the Bonds. the fund so defined in and established i the City Controller of Iowa City, Iowa, or by Issuer as provided herein and who shall n with respect to maintaining a register of the rise specified, the Registrar shall also act as 9 Me ❑ "Representation Letter" shall mean the Blanket Issuer Letr of Representations executed and delivered by the Issuer to DTC on file wi DTC. ❑ "Resolution" shall mean this resolution authorizing the ❑ "Tax Exemption Certificate" shall mean the Tax Exe ptio Certificate executed by the Treasurer and delivered at the time of ssu ce and delivery of the Bonds. ❑ "Treas er" shall mean the Finance Director or ch other officer as shall succeed to the sa e duties and responsibilities with r ect to the recording and payment of the Bo Ns issued hereunder. Section 2. Lew and Certification of (a) Leyy of AnnuAl Tax. That for the the principal and interest Of tk Bonds hereinaf hereby levied for each future y ar the followir taxable property in Iowa City, I wa, to -wit: AMOUNT e of providing funds to pay prized to be issued, there is annual tax on all of the JULY 1 TO JUNE 30) COLLECTION $ 2013/2014 $ 2014/2015 $ 2015/2016 $ 2016/2017 $ 2017/2018 $ 2018/2019 $ 2019/2020 $ 2020/2021 $ 2021/2022 $ 2022/2023 (NOTE: For example the leVy to be made and certi ied against the taxable valuations of January 1, 20 4 will be collected duri the fiscal year commencing July 1, 2015.) (b) Resolution fo be Filed With Count Audi r. A certified copy of this Resolution should be filed;with the County Auditor of J son County, State of Iowa, and said Auditor is hereby instructed in and for eac of the years as provided, to levy and assess the tax hereby authorized in Se ion 2 of this -7- Resolution, in like manner as other taxes are levied and assessed, and such taxes so levied in and for each of the years aforesaid be collected in like manner as other taxes of the City are collected, and when collected be used for the purpose of paying principal and interest on said Bonds issued in anticipation of sai tax, and for no other purpose whatsoever. (c) A ditional Cit y Funds Available. Principal and inte est coming due at any time when he proceeds of said tax on hand shall be insufficient to pay the same shall be pro tly paid when due from current funds of e City available for that purpose and rei bursement shall be made from such s cial fund in the amounts thus advance . Section 3. Bond Fund. S 'd tax shall be collected eac year at the same time and in the same manner as, and in ad n to, all other taxes in a for the City, and when collected they shall be converted i to a special fund with' the Debt Service Fund to be known as the "GENERAL OBLIG TION BOND FUN 2013 NO. 1" (the "Bond Fund "), which is hereby pledged for d shall be used my for the payment of the principal of and interest on the Bonds ereinafter au orized to be issued; and also there shall be apportioned to said fund its pro ortion of t xes received by the City from property that is centrally assessed by the tate of owa. Section 4. Application of Bond ProcekdA. Proceeds of the Bonds other than accrued interest except as may be provided b w shall be credited to the Project Fund and expended therefrom for the purposes o iss hall Any amounts on hand in the Project Fund shall be available for the pay el o the principal of or interest on the Bonds at any time that other funds shall e insuffi 'ent to the purpose, in which event such funds shall be repaid to the Pro* and at the arliest opportunity. Any balance on hand in the Project Fund and not im n diately require for its purposes may be invested not inconsistent with limitations pro ded by law or thi Resolution. Accrued interest, if any, shall be deposited in the Bond Section 5. Investments of Bond Fund Proceeds. All \de held in the Bond Fund, provided for by Section 3 f this Resolution shall be in investments permitted by Chapter 12B, Co e of Iowa, 2013, as amendeosited in financial institutions which are membe s of the Federal Deposit Insuorporation and the deposits in which are insure thereby and all such deposits ng the maximum amount insured from time t time by FDIC or its equivalensor in any one financial institution shall b continuously secured in compl Chapter 12C of the Code of Iowa, 2013, as a ended, or otherwise by a valid p ' ect obligations of the United States Govern ent having an equivalent market All uch interim investments shall mature before the date on which the moneys are required for payment of principal of or interest on the Bonds as herein provided. Section 6. Bond Details, Execution and Redemption. (a) Bond Details. General Obligation Bonds of the City in the amount of $ , shall be issued pursuant to the provisions of Sections 384.25, 384.26, and 3 84.2 8 of the Code of Iowa fort a aforesaid purpose. The Bonds shall be designated "GENERAL OBLIGATION BOND, SERIES 2013A ", be dated July 16, 2013, and bear interest from the date thereof, until pa ment thereof, at the office of the Paying Agent, said interest payable on December 1, 13, and semiannually therea er on the 1st day of June and December in each year until aturity at the rates hereinafter provided. The Bonds shall be executed by t manual or facsimile and attested by the manual or facsimile si nature of the Clerk, with the seal of the City and shall be fully egistered as to both provided in this Resolution; principal, inter st and premium, i the office of the Paying Agent by mailing o check to the re i The Bonds shall be in the denomination of $ 000 or multip s mature and bear interest as follows: Principal Amount Rate si Oature of the Mayor impressed or printed rincipal and interest as any, shall be payable at stered owner of the Bond. thereof. The Bonds shall Maturity June 1 st (b) Redemption. Bonds mat ing after June 1, 20 9, may be called for redemption by the Issuer and paid bef re maturity on said d e or any date thereafter, from any funds regardless of source, ' whole or from time t time in part, in any order of maturity and within an annual matur ty by lot. The terms of re emption shall be par, plus accrued interest to date of call. Thirty days' written notice f redemption shall be given to he registered owner of the Bond. Failure to give such no ice by mail to any registered ow er of the Bonds or any defect therein shall not affect the alidity of any proceedings for th redemption of the Bonds. All bonds or portions the of called for redemption will ceas to bear interest 2014 2015 2016 % 2017 °/ 2018 °0 2019 /0 2020 % 2021 % 2022 % 2023 (b) Redemption. Bonds mat ing after June 1, 20 9, may be called for redemption by the Issuer and paid bef re maturity on said d e or any date thereafter, from any funds regardless of source, ' whole or from time t time in part, in any order of maturity and within an annual matur ty by lot. The terms of re emption shall be par, plus accrued interest to date of call. Thirty days' written notice f redemption shall be given to he registered owner of the Bond. Failure to give such no ice by mail to any registered ow er of the Bonds or any defect therein shall not affect the alidity of any proceedings for th redemption of the Bonds. All bonds or portions the of called for redemption will ceas to bear interest after the specified redemption date, provided funds for their redemption are on deposit at the place of payment. If selection by lot w thin a maturity is required, the Registrar shall designate the bonds to be redeemed by ra dom selection of the name of the registered owners of the entire annual maturity until te total amount of bonds tc be called has been reached. Section 7. Issuance of Bonds in (a) Notwithstanding t e other provisions o this Resolution regarding registration, ownership, transfer, ayment and excha ge of the Bonds, unless the Issuer determines to permit the exchang of Depository B nds for Bonds in the Authorized Denominations, the Bonds shall be 'sued as Depo itory Bonds in denominations of the entire principal amount of each at rity of Bond (or, if a portion of said principal amount is prepaid, said principal am nt less the repaid amount); and such Depository Bonds shall be registered in the name f Cede Co., as nominee of DTC. Payment of semi - annual interest for any Deposito Bond all be made by wire transfer or New York Clearing House or equivalent ne interest payment date for the Bonds at Representation Letter. (b) With respect to Depository # d,, shall have any responsibility or obligatio to n Without limiting the immediately prece ng s r Agent shall have any responsibility or ligati records of DTC or its nominee or of a Partici interest in the Bonds, (ii) the delivery other person, other than DTC or its n the payment to any Participant, any DTC or its nominee, of any amount interest on the Bonds, or (iv) the f lu notification on behalf of any Parti ip,, The Issuer and the Pay or its nominee to be, the abso principal of, premium, if any, matters with respect to such F such Bonds, and for all other holder consents, in accordanc applicable thereto). The Payii interest on the Bonds only to any ra inee, o Is to the account of Cede & Co. on the indicated in or pursuant to the neither the Issuer nor the Paying Agent y Participant or to any Beneficial Owner. itence, neither the Issuer nor the Paying kay ith respect to (i) the accuracy of the t with respect to any ownership ipant, any Beneficial Owner or any notice with respect to the Bonds, (iii) eneficial O er or any other person, other than -ith respect to he principal of, premium, if any, or re of DTC to ovide any information or int or Benefrcia Owner. g Agent may treat DT or its nominee as, and deem DTC owner of each Bond r the purpose of payment of the d interest on such Bon for the purpose of all other d, for the purpose of registering transfers with respect to rposes whatsoever (excep for the giving of certain Bond ,vith the practices and proc dures of DTC as may be Agent shall pay all princip 1 of, premium, if any, and upon the order of the Bond olders as shown on the Registration Books, and all such payments shall be valid and\effective to fully satisfy and discharge the Issuer's obligations with respect to the principal f, premium, if any, and -10- interest on the Bonds to the extent so paid. Notwithstanding the provisions of this Resolution to the contrary (including without limitation those provisions relating to the surrender of Bonds, registration thereof, and issuance in Authorized Denominations), as long as the Bonds are Depository nds, full effect shall be g`ven to the Representation Letter and the procedures and practi es of DTC thereunder, d the Paying Agent shall comply therewith. (c) Upon (i) a determ out its functions or is otherwise that the Bonds are no longer eligible for 't the Paying Agent that DTC has resigned such substitution is authorized by law, th substitute depository as set forth below or provide for the exchange of Depository B, Denominations. the Issuer that D Cis no longer able to carry d unsatisfactory or (ii) a determination by DTC depository se ices or (iii) a determination by r discontinue its services for the Bonds, if Issuer shall A) designate a satisfactory cif a satisfa ory substitute is not found, (B) Inds for replacement Bonds in Authorized (d) To the extent authorized by lal exchange of Depository Bonds for Bonds in so notify the Paying Agent and shall provide unauthenticated Bonds to be so exchanged. I owners of the Bonds and provide for such e Owners are designated as the transferee by 1 appropriate form, content and Authorized f their interests appear. , if a Issuer determines to provide for the Wthorized Denominations, the Issuer shall Registrar with a supply of executed Registrar shall thereupon notify the nae, and to the extent that the Beneficial the Bonds will be delivered in ns to the Beneficial Owners, as (e) Any substitute deposito shall be esignated in writing by the Issuer to the Paying Agent. Any such substitute de ository sh 1 be a qualified and registered "clearing agency" as provided in Section 17A f the Securit es Exchange Act of 1934, as amended. The substitute depository shall provide for (i) imm bilization of the Depository Bonds, (ii) registration and transfer of inte ests in Deposito Bonds by book entries made on records of the depository or its no inee and (iii) paAment of principal of, premium, if any, and interest on the Bonds in ccordance with an as such interests may appear with respect to such book entries. Section 8. Reaistration f Bonds; Appointment f Registrar; Transfer; Ownership; Delivery; and Cancellation. (a) Registration. Tie ownership of Bonds may e transferred only by the making of an entry upon the ooks kept for the registration nd transfer of ownership of the Bonds, and in no other w y. The City Controller is here appointed as Bond Registrar under the terms of this-Resolution. Registrar shall aintain the books of the Issuer for the registration of ownership of the Bonds for the pa ment of principal of and interest on the Bonds as provided in this Resolution. All Bonds all be negotiable as -11- provided in Article 8 of the Uniform Commercial Code and Section 384.31 of the Code of Iowa, subject to the provisions for registration and transfer contained in the Bonds and in this Resolution. (b) Transfer. The ownership of any Bond may e transferred only upon the Registration Books kept f the registration and transfer 'Bonds and only upon surrender thereof at the o ice of the Registrar together th an assignment duly executed by the holder or his duly a thorized attorney in fact in s th form as shall be satisfactory to the Registrar, along with a address and social secur ty number or federal employer identification number of suc transferee (or, if registra on is to be made in the name of multiple individuals, of all su transferees). In the ev nt that the address of the registered owner of a Bond (ot r than a registered o ner which is the nominee of the broker or dealer in question) is t t of a broker or d ler, there must be disclosed on the Registration Books the informatio pertaining to registered owner required above. Upon the transfer of any such Bon a new fully r gistered Bond, of any denomination or denominations permitted by this Res lution in a regate principal amount equal to the unmatured and unredeemed principal and bearing interest at the same rate delivered by the Registrar. (c) Registration of Transferred the Registrar shall register, at the earliest Bonds, in accordance with the provisions such transferred fully registered Bond, a on the same date or dates shall be In all cases of the transfer of the Bonds, ible time, on the Registration Books, the Resolution. (d) Ownership. As to any Bo d, the p so the same shall be registered on the Re stration B o and regarded as the absolute owner t reof for all i account of the principal of any such onds and the shall be made only to or upon the or er of the regist representative. All such payments all be valid and liability upon such Bond, includin the interest there so paid. in whose name the ownership of ; of the Registrar shall be deemed poses, and payment of or on -mium, if any, and interest thereon ed owner thereof or his legal fectual to satisfy and discharge the A. to the extent of the sum or sums (e) Cancellation. All onds which have been r deemed shall not be reissued but shall be cancelled by the Re istrar. All Bonds which Are cancelled by the Registrar shall be destroyed and a certific to of the destruction therepf shall be furnished promptly to the Issuer; provided that if t e Issuer shall so direct, the egistrar shall forward the cancelled Bonds to the Issuer. I� (f) Non- Presentmen A of Bonds. In the event any p yment check representing payment of principal of or inte on the Bonds is returned t the Paying Agent or if any bond is not presented for payment of principal at the maturit or redemption date, if funds sufficient to pay such principal of or interest on Bonds shall have been made available to -12- the Paying Agent for the benefit of the owner thereof, all liability of the Issuer to the owner thereof for such interest or payment of such Bonds shall forthwith cease, terminate and be completely discharged, and thereupon it shall be the duty of the Paying Agent to hold such funds, without liability for interest thereon, for the benefit of he owner of such Bonds who shall thereafter be restricted exclusively to such funds fo ny claim of whatever nature on his part under this Resolution or on, or with re ect to, such interest or Bonds. The Paying Age is obligation to hold such funds shal continue for a period equal to two years and six m the Following the date on whic uch interest or principal became due, whether at mature , or at the date fixed for red ption thereof, or otherwise, at which time the Pa 'ng Agent, shall surrender ny remaining funds so held to the Issuer, whereupon any clai under this Resolution y the Owners of such interest or Bonds of whatever nature shall a made upon the Is er. (g) Registration and Tran er Fees. The Ristrar may furnish to each owner, at the Issuer's expense, one bond for ea4i annual mat rity. The Registrar shall furnish additional bonds in lesser denominati s (but no ess than the minimum denomination) to an owner who so requests. Section 9. Reissuance of Mutilate D stro I yed, Stolen or Lost Bonds. In case any outstanding Bond shall become mutilated be destroyed, stolen or lost, the Issuer shall at the request of Registrar authenticate an deliver a new Bond of like tenor and amount as the Bond so mutilated, destroyed, stol r lost, in exchange and substitution for such mutilated Bond to Registrar, upon surre der f such mutilated Bond, or in lieu of and substitution for the Bond destroyed, st en or ost, upon filing with the Registrar evidence satisfactory to the Registrar and Issue that su Bond has been destroyed, stolen or lost and proof of ownership thereof, and pon furni ing the Registrar and Issuer with satisfactory indemnity and comply' g with such ther reasonable regulations as the Issuer or its agent may prescribe and pay ng such expen es as the Issuer may incur in connection therewith. Section 10. Record Date Payments of princip 1 and interest, otherwise than upon full redemption, made in respe t of any Bond, shall b made to the registered holder thereof or to their designated gent as the same appear n the books of the Registrar on the 15th day of the month pr ceding the payment date. 11 such payments shall fully discharge the obligations of he Issuer in respect of such onds to the extent of the payments so made. Payme of principal shall only be ma e upon surrender of the Bond to the Paying Agent. Section 11. Executi ut 'entication and Delivejy of e Bonds. Upon the adoption of this Resolution, the M yor and Clerk shall execute Xnd deliver the Bonds to the Registrar, who shall authentica the Bonds and deliver the to or upon order of the Purchaser. No Bond shall be valid or obligatory for any puor shall be entitled to any right or benefit hereunder unless the Registrar shall duly endorse and execute on such -13- Bond a Certificate of Authentication substantially in the form of the Certificate herein set forth. Such Certificate upon any Bond executed on behalf of the Issuer shall be conclusive evidence that the Bond so authenticated has been duly issued under this Resolution and tha Section 12. the right to name a written notice to eE -14- Zesolution. Issuer reserves 1 giving prompt Section 13. Form of Bond. Bonds shall be printed in substantial compliance with ctandardc nrnnnsed by the American Standards Institute substantially in the form as -15- 16 The text of the Bonds to,6e located thereon at the item numbers shown shall be as follows: Item 1, figure 1= "STATE OF IOWA" Item 9, figure 1= The City of I a City, Sta of Iowa, a municipal corporation organized and existing under and by virtu of the Co titution and laws of the State of Iowa (the "Issuer "), for value received, pro ises top y from the source and as hereinafter provided, on the maturity date i icated bove, to Item 9A, figure 1 = (Registration with name of Registered Owner). Item 10, figure 1 = or registered amount in long form) THOUSAND DO] America, on the maturity date shown abi at the office of the City Controller, Payii interest on the sum from the date hereof payable on December 1, 2013, and se ; December in each year. to)5e completed by Registrar or Printer the principal sum of (enter principal in lawful money of the United States of upon presentation and surrender hereof t of this issue, or its successor, with Z t the rate per annum specified above, t ereafter on the 1 st day of June and Interest and principal shall e paid to the regi tered holder of the Bond as shown on the records of ownership m 'ntained by the Regis ar as of the 15th day of the month preceding such interest payment date. Interest shall b computed on the basis of a 360 - day year of twelve 30 -day months. This Bond is issued pursuant to the provisions o Sections 384.25, 384.26, and 384.28 of the Code of Iowa, for the purpose of paying c is of a. The opening, widening, extending, grading, and draining of the right -of -way of st eets, highways, avenues, public grounds, and market places; the construction, reconstructi n, and repairing of street -17- " OUNTY OF JOHNSON" " ITY OF IOWA CITY" "G NERAL OBLIGATION BOND" "S ES 2013A" "C ORATE PURPOSE" Item 2, figure 1= Rate: Item 3, figure 1= Maturit Item 4, figure 1= Bond D e: Item 5, figure 1= CUSIP Item 6, figure 1= "Registere " Item 7, figure 1= Certificate o. Item 8, figure 1= Principal A ount: $ Item 9, figure 1= The City of I a City, Sta of Iowa, a municipal corporation organized and existing under and by virtu of the Co titution and laws of the State of Iowa (the "Issuer "), for value received, pro ises top y from the source and as hereinafter provided, on the maturity date i icated bove, to Item 9A, figure 1 = (Registration with name of Registered Owner). Item 10, figure 1 = or registered amount in long form) THOUSAND DO] America, on the maturity date shown abi at the office of the City Controller, Payii interest on the sum from the date hereof payable on December 1, 2013, and se ; December in each year. to)5e completed by Registrar or Printer the principal sum of (enter principal in lawful money of the United States of upon presentation and surrender hereof t of this issue, or its successor, with Z t the rate per annum specified above, t ereafter on the 1 st day of June and Interest and principal shall e paid to the regi tered holder of the Bond as shown on the records of ownership m 'ntained by the Regis ar as of the 15th day of the month preceding such interest payment date. Interest shall b computed on the basis of a 360 - day year of twelve 30 -day months. This Bond is issued pursuant to the provisions o Sections 384.25, 384.26, and 384.28 of the Code of Iowa, for the purpose of paying c is of a. The opening, widening, extending, grading, and draining of the right -of -way of st eets, highways, avenues, public grounds, and market places; the construction, reconstructi n, and repairing of street -17- improvements; the acquisition, installation, and repair of traffic control devices; and the acquisition of any real estate needed for the foregoing purposes; b. The acquisition, construction, improvement, and installation of street lighting fixtures, connections, and facilities; c. The construction, reconstruction, and repair of side talks and pedestrian underpasses and overpasses, and t e acquisition of real estate ne ded for such purposes; d. The acquisition, construction, r construction, and improvem t of real and personal property, useful for the protection r reclamation of property si ated within the corporate limits of cities from floods or high aters, and for the protecti of property in cities. from the effects of flood waters, as ell as the development d beautification of the banks, streets, and other areas adj ace t to flood control impr ements; e. The rehabilitation and improvement of p . s already owned, inc ding facilities, equipment, and improvements commonly found i city parks; f. The quisition, construction, reconstruction, enlargement, improvem nt, and equippin f recreation grounds, recreation buildings, juvenile playgroun s, recreation ce ers, parks and the acquisition of real estate therefor; g. The acquisition construction, econstruction, enlargement, improvement, and equipping of public bui dings, incl ing but not limited to city hall, fire station #3, and the library, and the acq 'sition of y real estate necessary therefor; and h. Any other purpose which is necess for th operation of the city or the health and welfare of its citizens, including enginee 'ng d planning for flood prevention, in conformity to a Resolution of the Council of s id ity duly passed and approved. Unless this certificate is presen/owner uthorized representative of The Depository Trust Company, a limited t company ( "DTC "), to the Issuer or its agent for registration of transfer, exchay ent, and any certificate issued is registered in the name of Cede & Co. the name as requested by an authorized representative of DTC (and any paymde to Cede & Co. or to such other Issuer as is requested by an authorized represenDT C) ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE HER SE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registe hereo 11 Cede & Co., has an interest herein. Bonds maturing after June 1, 019, may be called or redemption by the Issuer and paid before maturity on said date or any date thereafter, from any funds regardless of source, in whole or from time to ti a in part, in any order of maturity and within an annual maturity by lot. The terms f redemption shall be par; plus accrued interest to date of call. Thirty days' written not the Bond. Failure to give such defect therein shall not affect 1 Bonds. All bonds or portions t after the specified redemption the place of payment. of redemption shall be given to the registered owner of Lice by mail to any registered owner of the Bonds or any validity of any proceedings for the redemption of the eof called for redemption will cease to bear interest v,provided funds for their redemption are on deposit at -18- If selection by lot within a maturity is required, the Registrar shall designate the bonds to be redeemed by random selection of the names of the registered owners of the entire annual maturity until the total amount of bonds to be called has been reached. Ownership of this Bond may be transferred only by transfer upon the books yept for such purpose by the City Controller, the Registrar. Such transfer on the books all occur only upon presentation and surrender of this Bond at the office of the Reg' trar as designated below, together wi an assignment duly executed by the owner he of or his duly authorized attorney in the rm as shall be satisfactory to the Registrar. suer reserves the right to substitute the egistrar and Paying Agent but shall, ho ever, promptly give notice to registered %ondholders of such change. All bonds all be negotiable as provided in Article 8 e Uniform Commercial Code an Section 384.31 of the Code of Iowa, subject to the isions for registration and trans er contained in the Bond Resolution. This Bond is a "qualified tax -exem obligation" designate by the City for purposes of Section 265(b)(3)(B) of the Inte al Revenue Code 9f 1986. And it is hereby represented and certifi that all acts, onditions and things requisite, according to the laws and Constitutio of the Stat ` of Iowa, to exist, to be had, to be done, or to be performed precedent to the 1 wful issu of this Bond, have been existent, had, done and performed as required by w; th provision has been made for the levy of a sufficient continuing annual tax on al the xable property within the territory of the Issuer for the payment of the princip 1 nd interest of this Bond as the same will respectively become due; that the faith, cr it, revenues and resources and all the real and personal property of the Issuer are irre oc bly pledged for the prompt payment hereof, both principal and interest; and t e tot 1 indebtedness of the Issuer including this Bond, does not exceed the constt tional statutory limitations. IN TESTIMONY WHEREOF, the Iss er; by its Co ncil, has caused this Bond to be signed by the manual signature of its Ma or and atteste by the manual signature of its City Clerk, with the seal of the City impre ed hereon, and t be authenticated by the manual signature of an authorized represe tative of the Regis rar, the City Controller, Iowa City, Iowa. Item 11, figure 1 = Date of a hentication: Item 12, figure 1 = This is 4e o f the Bonds described i the within mentioned Resolut'o�, as registered by the City ontroller. CITY&CPNFROLLER, Registrar I k fl V l -19- Item 13, figure 1 = Reg Pay SEF Item 14, figure 1 = (Se,, Item 15, figure 1 = (Sig CIT AT" IM Item 16, figure 1 = (As; (Inf Authorized Signature ASSIGNMENT For value received, the undersigned hereby sells, assigns (Social Security or Tax Identific the within Bond and does hereby irrevocably attorney in fact to transfer the sa' kept for registration of the within Bond, with full power of subs i Dated: (Person(s) executing his Assignment sig s) here) SIGNATURE) GUARANTEED IMPORTANT \ READ CAREFULLY The signature(s) to this Power must � the face of the certificate(s) or bond(; enlargement or any change whatever accordance with the prevailing stand, Transfer Agent. Such standards an guaranteed by certain eligible guar n signature guarantee program. INFORMATION REQ Name of Transferee(s) Address of Transferee(s) Social Security or Tax Identifica Number of Transferee(s) Transferee is a(n): Individual* Partnership an transfers unto at' on No. onstitute and appoint Bond on the books tution in the premises. spond with the name(s) as written upon every particular without alteration or nature guarantee must be provided in and procedures of the Registrar and -dures may require signature to be 4stitutions that participate in a recognized FOR REGISTRATION OF TRANSFER *If the Bond is to be registered ih the names of multiple individual owners, the names of all such owners and one address and social security numb r must be provided. -21- The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with rights of survivorship and not as tenants in common IA UNIF TRANS MIN ACT - . ....... Custodian .......... ust) (Minor) U der Iowa Uniform Tran fers to Minors Act ................... (State) ADDITION ABBREVIAT rHE NS MAY ALSO BE USED TH GH NOT ABOVE LIST Section 14. Contract Between Iss er and P chaser. This Resolution constitutes a contract between said City and the purch er of t e Bonds. Section 15. Non - Arbitrage Covenai covenants that no use will be made of the Bonds issued hereunder which will cause bonds within the meaning of Sections 148 United States, as amended, and that thro the requirements of statutes and regulat' r To the best knowledge and that would materially change the i expected that the proceeds of the Bonds to be arbitrage bonds. Witt hereby agrees to comply with the the Issuer reasonably expects and zeds from the issuance and sale of the of the Bonds to be classified as arbitrage ind (b) of the Internal Revenue Code of the 'Ledterm of the Bonds it will comply with ;teed thereunder. 6f of the suer, there are no facts or circumstances ;oing state ents or the conclusion that it is not is will be ed in a manner that would cause the limiting th generality of the foregoing, the Issuer ,isions of th Tax Exemption Certificate and the provisions of the Tax Exemption ertificate are h eby incorporated by reference as part of this Resolution. The Treasure is hereby directe to make and insert all calculations and determinations necessary t complete the Tax xemption Certificate in all respects and to execute and deliver the ax Exemption Certi icate at issuance of the Bonds to certify as to the reasonable ex ectations and covena is of the Issuer at that date. Section 16. Severabilify Clause. If any section paragraph, clause or provision of this Resolution be held inva d, such invalidity shall n t affect any of the remaining provisions hereof, and this Ifesolution shall become e ective immediately upon its passage and approval. -22- Section 17. Continuing Disclosure. The Issuer hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate, and the provisions of the Continuing Disc/PB e Certificate are hereby incorporated by reference as part of this Resolution ade a p hereof. Notwithstanding any other provision of this Resolutilure of the Issuer to comply with the Continuing Disclosure Certificate shall not bsider an event of default under this Resolution; however, any holder of the Bo Be ficial Owner may take such actions as may be necessary and appropriate, ing s eking specific performance by court order, to c use the Issuer to coi its obligations under the Continuing Disclosure Certificat . For purposes of tht' n, "Beneficial Owner" means any person which (a) has a power, directly o ectly, to vote or consent with respect to, or to dispose of owner ip of, any Bond (iing persons holding Bonds through nominees, depositories or ther intermediari (b) is treated as the owner of any Bonds for federal income tax p rposes. Section 18. Additional The Issuer certifies and covenants wit the time to time outstanding that the Issuer specific covenants, representations and a comply with all representations, coven, Exemption Certificate, which Tax Exei contract between the Issuer and the owi (as defined in the Tax Exemption Certi such sums of money representing requi the Bonds;(e) file such forms, stateme and in a timely manner; and (f) if dee/n and holders of the Bonds from h/fts officers, (a) will make such further ces as may be necessary or advisable; (b) 1 assurances contained in the Tax itik Certificate shall constitute a part of the r o the Bonds;(c) consult with bond counsel ate); (d) pay to the United States, as necessary, 3 reba es of excess arbitrage profits relating to and su porting documents as may be required necess ry or advisable by its officers, to employ and pay fiscal agents, financial advisors, Issuer in such compliance. / Section 19. Resolution may be amended wi opinion of bond counsel, such a respect to the Bonds under apps Section 20. resolution to Mail it the consent of a idment is necessa le Federal law or and other persons to assist the stain Tax Exemption. This owner of the Bonds if, in the to maintain tax exemption with the sole purpose of qualifying the Bonds as "Qualified Tax- xempt Obligations" pursu t to the Internal Revenue Code of the United States, the Issue designates the Bonds as qu lified tax - exempt obligations and represents that the reason bly anticipated amount of to - exempt governmental obligations which will be issued during the current calendar ear will not exceed Ten (10) Million Dollars. -23- Section 21. Repeal of Conflicting Resolutions or Ordinances. That all ordinances and resolutions and parts of ordinances and resolutions in conflict herewith are hereby repealed. PASSED AND APPROV] ATTEST: City Clerk 00950823 -1 \10714 -114 June 18, 2013 The Finance Director of the City of Iowa City, State of Iowa, met in the City Hall, 410 E. Washington, Iowa City, Iowa, at 10:00 o'clock A.M., on the above date, to open sealed bids received, access electronic bids and to refer the sale of the bonds to the best and most favorable bidder for cash, subject to approval by the City Council at 7:00 o'clock P.M. on the above date. The following persons were present: Dennis Bockenstedt, Marian Karr, Jon Burmeister -1- This being the time and place for the opening of bids for the sale of $520,000 Taxable General Obligation Bonds, Series 2013B, the meeting was opened for the receipt of bids for the bonds. The following actions were taken: 1. Sealed bids were filed and listed in the minutes while unopened, as follows: Name & Address of Bidders: (Attach List of Bidders) NONE 2. The Finance Director then declared the time for filing of sealed bids to be closed and that the sealed bids be opened. The sealed bids were opened and announced. -2- 3. Electronic bids received were accessed and announced as follows: Name & Address of Bidders: Bidder Address Fifth Third Securities, Inc. Cincinnati, OH UMB Bank, N.A. Kansas City, MO D.A. Davidson & Co. Denver, CO Cronin & Co., Inc. Minneapolis, MN Northland Securities Minneapolis, MN 4. The best bid was determined to be as follows: Name & Address of Bidder: Fifth Third Securities, Inc. of Cincinnati, OH True Interest Rate: 0.7419% Net Interest Cost: $5,371.60 All bids were then referred to the Council for action in accordance with the Notice of Sale. -3- June 18, 2013 The City Council of the City of Iowa City, State of Iowa, met in tegulat session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7:00 o'clock P.M., on the above date. There were present Mayor Hayek , in the chair, and the following named Council Members: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton Absent: None M Council Member Champion introduced the following Resolution entitled "RESOLUTION DIRECTING SALE OF $520,000 TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B," and moved its adoption. Council Member Dickens was, seconded the motion to adopt. The roll was called and the vote AYES: Payne, Throgmorton, Champion, Dickens, Dobyns, Hayek, Mims NAYS: None Whereupon, the Mayor declared the following Resolution duly adopted: Resolution No. 13 -214 RESOLUTION DIRECTING SALE OF $520,000 TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B WHEREAS, pursuant to notice as required by law, bids have been received at public sale for the bonds described as follows and the best bid received is determined to be the following: $520,000 TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B: Bidder: Fifth Third Securities, Inc. of Cincinnati, Ohio the terms of said bid being: Purchase Price: $ 528,928.40 True Interest Rate: 0.7419% Net Interest Cost: $ 5,371.60 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: -5- Section 1. That the bid for the bonds as above set out is hereby determined to be the best and most favorable bid received and, said bonds are hereby awarded based on said bid. Section 2. That the statement of information for bond bidders and the form of contract for the sale of said bonds are hereby approved and the Mayor and Clerk are authorized to execute the same on behalf of the City. Section 3. That the notice of the sale of the bonds heretofore given and all acts of the Clerk done in furtherance of the sale of said bonds are hereby ratified and approved. PASSED AND APPROVED this 18th day of June, 2013. ATTEST: City Clerk 00950876 - 1110714 -116 Mayor S� CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty -four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 20th day of June , 2013. City Clerk, City of Iowa City, State of Iowa (SEAL) 00950876 -1 \10714 -116 Council Member introduced the following Resolution entitled "RESOLUTION DIRECTING SALE OF $520,000 TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B," and moved its adoption. Council Member seconded the motion to adopt. The roll was called and the vote was, NVI-M NAYS: Whereupon, the Mayor declared the fol�C RESOLUTION DIRECTING SAl TAXABLE GENERAL OBLIGA 2013B WHEREAS, pursuant to notice as required public sale for the bonds described as follows and be the following: $520,000 TAXABLE GENE L O SERIES 201313: Bidder: the terms of said bid being: of adopted: OF $520,900 )N BO S, SERIES aw, bids have been received at best bid received is determined to TION BONDS, Purchase Price: $ True Interest Rate: Net Interest Cost: NOW, THERE ORE, BE IT RESOLVED BY THE CITY OF IOWA Cl , STATE OF IOWA: -5- COUNCIL OF THE 3 12 Section 1. That the bid for the bonds as above set out is hereby determined to be the best and most favorable bid received and, said bonds are hereby awarded based on said bid. Section 2. That the statement of information for bond bidders and the form of contract for the sale of said bonds are hereby approved and the Mayor and Clerk are authorized to execute the same on behalf of the City. Section 3. That the notice of the sale of the bonds heretofore ai the Clerk done in furtherance of the sale of PASSED AND APPROVED this 18th ATTEST: City Clerk 00950876 -1 \10714 -116 M are hereby of June, 2013. and all acts of and approved. June 18, 2013 The City Council of the City of Iowa City, State of Iowa, met in regular session, in the Emma J. Harvat Hall, City Hall, 410 E. Washington, Iowa City, Iowa, at 7: 00 o'clock P .M., on the above date. There were present Mayor Hayek , in the chair, and the following named Council Members: Champion, Dickens, Dobyns, Hayek, Mims, Payne, Throgmorton Absent: None - -1 - Council Member Payne moved that the form of Continuing Disclosure Certificate be placed on file and approved. Council Member Champion seconded the motion. The roll was called and the vote was, AYES: Champion, Dickens, Dobyns, Hayek, Mims, P Throgmorton NAYS: Council Member Payne introduced the following Resolution entitled "RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $520,000 TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B, AND LEVYING A TAX TO PAY SAID BONDS" and moved that it be adopted. Council Member Champion seconded the motion to adopt, and the roll being called thereon, the vote was as follows: AYES: Throgmorton, Champion, Dickens, Dobyns, Hayek, Mims, Payne NAYS: None Whereupon, the Mayor declared said Resolution duly adopted as follows: Resolution No. 13 -215 RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $520,000 TAXABLE GENERAL OBLIGATION BONDS, SERIES 2013B, AND LEVYING A TAX TO PAY SAID BONDS WHEREAS, the Issuer is duly incorporated, organized and exists under and by virtue of the laws and Constitution of the State of Iowa; and WHEREAS, the City is in need of funds to pay costs of the purchase of downtown rental properties and improvement of said properties for return to single family residence, -2- a general corporate purpose, and it is deemed necessary and advisable that Taxable General Obligation Bonds, Series 201313, to the amount of $520,000 be authorized for said purpose; and WHEREAS, the City has a population of more than 5,000 but not more than 75,000; and WHEREAS, pursuant to notice published as required by Section 384.26 (5) of said Code, the Council of the City has held public meeting and hearing upon the proposal to institute proceedings for the issuance of bonds for general corporate purposes in the amounts as above set forth, and, no petition for referendum having been received, the Council is therefore now authorized to proceed with the issuance of $520,000 Taxable General Obligation Bonds, Series 201313, thereof; and WHEREAS, pursuant to the provisions of Chapter 75 of the Code of Iowa, the above mentioned bonds were heretofore sold at public sale and action should now be taken to issue said bonds conforming to the terms and conditions of the best bid received at the advertised public sale: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IOWA: Section 1. Definitions. The following terms shall have the following meanings in this Resolution unless the text expressly or by necessary implication requires otherwise: ❑ "Authorized Denominations" shall mean $5,000 or any integral multiple thereof. ❑ "Beneficial Owner" shall mean the person in whose name such Bond is recorded as the beneficial owner of a Bond by a Participant on the records of such Participant or such person's subrogee. 0 "Bond Fund" shall mean the fund created in Section 3 of this Resolution. ❑ "Bonds" shall mean $520,000 Taxable General Obligation Bonds, Series 2013B, authorized to be issued by this Resolution. ❑ "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. -3- 0 "Continuing Disclosure Certificate" shall mean that certain Continuing Disclosure Certificate executed by the Issuer and dated the date of issuance and delivery of the Bonds, as originally executed and as it may be amended from time to time in accordance with the terms thereof. ❑ "Depository Bonds" shall mean the Bonds as issued in the form of one global certificate for each maturity, registered in the Registration Books maintained by the Registrar in the name of DTC or its nominee. ❑ "DTC" shall mean The Depository Trust Company, New York, New York, a limited purpose trust company, or any successor book -entry securities depository appointed for the Bonds. ❑ "Issuer" and "City" shall mean the City of Iowa City, State of Iowa. ❑ "Participants" shall mean those broker - dealers, banks and other financial institutions for which DTC holds Bonds as securities depository. ❑ "Paying Agent" shall mean the City Controller, or such successor as may be approved by Issuer as provided herein and who shall carry out the duties prescribed herein as Issuer's agent to provide for the payment of principal of and interest on the Bonds as the same shall become due. ❑ "Project Fund" shall mean the fund required to be established by this Resolution for the deposit of the proceeds of the Bonds. ❑ "Registrar" shall mean the City Controller of Iowa City, Iowa, or such successor as may be approved by Issuer as provided herein and who shall carry out the duties prescribed herein with respect to maintaining a register of the owners of the Bonds. Unless otherwise specified, the Registrar shall also act as Transfer Agent for the Bonds. ❑ "Representation Letter" shall mean the Blanket Issuer Letter of Representations executed and delivered by the Issuer to DTC on file with DTC. ❑ "Resolution" shall mean this resolution authorizing the Bonds. ❑ "Treasurer" shall mean the Finance Director or such other officer as shall succeed to the same duties and responsibilities with respect to the recording and payment of the Bonds issued hereunder. M Section 2. Levy and Certification of Annual Tax; Other Funds to be Used. (a) Levy of Annual Tax. That for the purpose of providing funds to pay the principal and interest of the Bonds hereinafter authorized to be issued, there is hereby levied for each future year the following direct annual tax on all of the taxable property in Iowa City, Iowa, to -wit: FISCAL YEAR (JULY 1 TO JUNE 30) AMOUNT YEAR OF COLLECTION $269,100 2013/2014 $265,200 2014/2015 (NOTE: For example the levy to be made and certified against the taxable valuations of January 1, 2013 will be collected during the fiscal year commencing July 1, 2014.) (b) Resolution to be Filed With County Auditor. A certified copy of this Resolution should be filed with the County Auditor of Johnson County, State of Iowa, and said Auditor is hereby instructed in and for each of the years as provided, to levy and assess the tax hereby authorized in Section 2 of this Resolution, in like manner as other taxes are levied and assessed, and such taxes so levied in and for each of the years aforesaid be collected in like manner as other taxes of the City are collected, and when collected be used for the purpose of paying principal and interest on said Bonds issued in anticipation of said tax, and for no other purpose whatsoever. (c) Additional City Funds Available. Principal and interest coming due at any time when the proceeds of said tax on hand shall be insufficient to pay the same shall be promptly paid when due from current funds of the City available for that purpose and reimbursement shall be made from such special fund in the amounts thus advanced. Section 3. Bond Fund. Said tax shall be collected each year at the same time and in the same manner as, and in addition to, all other taxes in and for the City, and when collected they shall be converted into a special fund within the Debt Service Fund to be known as the "TAXABLE GENERAL OBLIGATION BOND FUND 2013 NO. 2" (the 'Bond Fund "), which is hereby pledged for and shall be used only for the payment of the principal of and interest on the Bonds hereinafter authorized to be issued; and also there shall be apportioned to said fund its proportion of taxes received by the City from property that is centrally assessed by the State of Iowa. -5- Section 4. Application of Bond Proceeds. Proceeds of the Bonds other than accrued interest except as may be provided below shall be credited to the Project Fund and expended therefrom for the purposes of issuance. Any amounts on hand in the Project Fund shall be available for the payment of the principal of or interest on the Bonds at any time that other funds shall be insufficient to the purpose, in which event such funds shall be repaid to the Project Fund at the earliest opportunity. Any balance on hand in the Project Fund and not immediately required for its purposes may be invested not inconsistent with limitations provided by law or this Resolution. Accrued interest, if any, shall be deposited in the Bond Fund. Section 5. Investments of Bond Fund Proceeds. All moneys held in the Bond Fund, provided for by Section 3 of this Resolution shall be invested in investments permitted by Chapter 12B, Code of Iowa, 2013, as amended, or deposited in financial institutions which are members of the Federal Deposit Insurance Corporation and the deposits in which are insured thereby and all such deposits exceeding the maximum amount insured from time to time by FDIC or its equivalent successor in any one financial institution shall be continuously secured in compliance with Chapter 12C of the Code of Iowa, 2013, as amended, or otherwise by a valid pledge of direct obligations of the United States Government having an equivalent market value. All such interim investments shall mature before the date on which the moneys are required for payment of principal of or interest on the Bonds as herein provided. Section 6. Bond Details, Execution and Redemption. (a) Bond Details. Taxable General Obligation Bonds of the City in the amount of $520,000, shall be issued pursuant to the provisions of Section 384.26 of the Code of Iowa for the aforesaid purpose. The Bonds shall be designated "TAXABLE GENERAL OBLIGATION BOND, SERIES 2013B ", be dated July 16, 2013, and bear interest from the date thereof, until payment thereof, at the office of the Paying Agent, said interest payable on December 1, 2013, and semiannually thereafter on the 1st day of June and December in each year until maturity at the rates hereinafter provided. The Bonds shall be executed by the manual or facsimile signature of the Mayor and attested by the manual or facsimile signature of the Clerk, and impressed or printed with the seal of the City and shall be fully registered as to both principal and interest as provided in this Resolution; principal, interest and premium, if any, shall be payable at the office of the Paying Agent by mailing of a check to the registered owner of the Bond. The Bonds shall be in the denomination of $5,000 or multiples thereof. The Bonds shall mature and bear interest as follows: Principal Interest Amount Rate Maturity June 1 st $260,000 2.00% 2014 $260,000 2.00% 2015 (b) Redemption. The Bonds are not subject to redemption prior to maturity. Section 7. Issuance of Bonds in Book -Entry Form; Replacement Bonds. (a) Notwithstanding the other provisions of this Resolution regarding registration, ownership, transfer, payment and exchange of the Bonds, unless the Issuer determines to permit the exchange of Depository Bonds for Bonds in the Authorized Denominations, the Bonds shall be issued as Depository Bonds in denominations of the entire principal amount of each maturity of Bonds (or, if a portion of said principal amount is prepaid, said principal amount less the prepaid amount); and such Depository Bonds shall be registered in the name of Cede & Co., as nominee of DTC. Payment of semi - annual interest for any Depository Bond shall be made by wire transfer or New York Clearing House or equivalent next day funds to the account of Cede & Co. on the interest payment date for the Bonds at the address indicated in or pursuant to the Representation Letter. (b) With respect to Depository Bonds, neither the Issuer nor the Paying Agent shall have any responsibility or obligation to any Participant or to any Beneficial Owner. Without limiting the immediately preceding sentence, neither the Issuer nor the Paying Agent shall have any responsibility or obligation with respect to (i) the accuracy of the records of DTC or its nominee or of any Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any Participant, any Beneficial Owner or any other person, other than DTC or its nominee, of any notice with respect to the Bonds, (iii) the payment to any Participant, any Beneficial Owner or any other person, other than DTC or its nominee, of any amount with respect to the principal of, premium, if any, or interest on the Bonds, or (iv) the failure of DTC to provide any information or notification on behalf of any Participant or Beneficial Owner. The Issuer and the Paying Agent may treat DTC or its nominee as, and deem DTC or its nominee to be, the absolute owner of each Bond for the purpose of payment of the principal of, premium, if any, and interest on such Bond, for the purpose of all other matters with respect to such Bond, for the purpose of registering transfers with respect to such Bonds, and for all other purposes whatsoever (except for the giving of certain Bond holder consents, in accordance with the practices and procedures of DTC as may be applicable thereto). The Paying Agent shall pay all principal of, premium, if any, and interest on the Bonds only to or upon the order of the Bondholders as shown on the Registration Books, and all such payments shall be valid and effective to fully satisfy and -7- discharge the Issuer's obligations with respect to the principal of, premium, if any, and interest on the Bonds to the extent so paid. Notwithstanding the provisions of this Resolution to the contrary (including without limitation those provisions relating to the surrender of Bonds, registration thereof, and issuance in Authorized Denominations), as long as the Bonds are Depository Bonds, full effect shall be given to the Representation Letter and the procedures and practices of DTC thereunder, and the Paying Agent shall comply therewith. (c) Upon (i) a determination by the Issuer that DTC is no longer able to carry out its functions or is otherwise determined unsatisfactory, or (ii) a determination by DTC that the Bonds are no longer eligible for its depository services or (iii) a determination by the Paying Agent that DTC has resigned or discontinued its services for the Bonds, if such substitution is authorized by law, the Issuer shall (A) designate a satisfactory substitute depository as set forth below or, if a satisfactory substitute is not found, (B) provide for the exchange of Depository Bonds for replacement Bonds in Authorized Denominations. (d) To the extent authorized by law, if the Issuer determines to provide for the exchange of Depository Bonds for Bonds in Authorized Denominations, the Issuer shall so notify the Paying Agent and shall provide the Registrar with a supply of executed unauthenticated Bonds to be so exchanged. The Registrar shall thereupon notify the owners of the Bonds and provide for such exchange, and to the extent that the Beneficial Owners are designated as the transferee by the owners, the Bonds will be delivered in appropriate form, content and Authorized Denominations to the Beneficial Owners, as their interests appear. (e) Any substitute depository shall be designated in writing by the Issuer to the Paying Agent. Any such substitute depository shall be a qualified and registered "clearing agency" as provided in Section 17A of the Securities Exchange Act of 1934, as amended. The substitute depository shall provide for (i) immobilization of the Depository Bonds, (ii) registration and transfer of interests in Depository Bonds by book entries made on records of the depository or its nominee and (iii) payment of principal of, premium, if any, and interest on the Bonds in accordance with and as such interests may appear with respect to such book entries. Section 8. Registration of Bonds; Appointment of Registrar; Transfer; Ownership; Delivery; and Cancellation. (a) Registration. The ownership of Bonds may be transferred only by the making of an entry upon the books kept for the registration and transfer of ownership of the Bonds, and in no other way. The City Controller is hereby appointed as Bond Registrar under the terms of this Resolution. Registrar shall maintain the books of the Issuer for the registration of ownership of the Bonds for the payment of principal of and interest on the Bonds as provided in this Resolution. All Bonds shall be negotiable as provided in Article 8 of the Uniform Commercial Code and Section 3 84.31 of the Code of Iowa, subject to the provisions for registration and transfer contained in the Bonds and in this Resolution. (b) Transfer. The ownership of any Bond may be transferred only upon the Registration Books kept for the registration and transfer of Bonds and only upon surrender thereof at the office of the Registrar together with an assignment duly executed by the holder or his duly authorized attorney in fact in such form as shall be satisfactory to the Registrar, along with the address and social security number or federal employer identification number of such transferee (or, if registration is to be made in the name of multiple individuals, of all such transferees). In the event that the address of the registered owner of a Bond (other than a registered owner which is the nominee of the broker or dealer in question) is that of a broker or dealer, there must be disclosed on the Registration Books the information pertaining to the registered owner required above. Upon the transfer of any such Bond, a new fully registered Bond, of any denomination or denominations permitted by this Resolution in aggregate principal amount equal to the unmatured and unredeemed principal amount of such transferred fully registered Bond, and bearing interest at the same rate and maturing on the same date or dates shall be delivered by the Registrar. (c) Registration of Transferred Bonds. In all cases of the transfer of the Bonds, the Registrar shall register, at the earliest practicable time, on the Registration Books, the Bonds, in accordance with the provisions of this Resolution. (d) Ownership. As to any Bond, the person in whose name the ownership of the same shall be registered on the Registration Books of the Registrar shall be deemed and regarded as the absolute owner thereof for all purposes, and payment of or on account of the principal of any such Bonds and the premium, if any, and interest thereon shall be made only to or upon the order of the registered owner thereof or his legal representative. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond, including the interest thereon, to the extent of the sum or sums so paid. (e) Cancellation. All Bonds which have been redeemed shall not be reissued but shall be cancelled by the Registrar. All Bonds which are cancelled by the Registrar shall be destroyed and a certificate of the destruction thereof shall be furnished promptly to the Issuer; provided that if the Issuer shall so direct, the Registrar shall forward the cancelled Bonds to the Issuer. (f) Non - Presentment of Bonds. In the event any payment check representing payment of principal of or interest on the Bonds is returned to the Paying Agent or if any bond is not presented for payment of principal at the maturity or redemption date, if funds sufficient to pay such principal of or interest on Bonds shall have been made available to the Paying Agent for the benefit of the owner thereof, all liability of the Issuer to the owner thereof for such interest or payment of such Bonds shall forthwith cease, terminate and be completely discharged, and thereupon it shall be the duty of the Paying Agent to hold such funds, without liability for interest thereon, for the benefit of the owner of such Bonds who shall thereafter be restricted exclusively to such funds for any claim of whatever nature on his part under this Resolution or on, or with respect to, such interest or Bonds. The Paying Agent's obligation to hold such funds shall continue for a period equal to two years and six months following the date on which such interest or principal became due, whether at maturity, or at the date fixed for redemption thereof, or otherwise, at which time the Paying Agent, shall surrender any remaining funds so held to the Issuer, whereupon any claim under this Resolution by the Owners of such interest or Bonds of whatever nature shall be made upon the Issuer. (g) Registration and Transfer Fees. The Registrar may furnish to each owner, at the Issuer's expense, one bond for each annual maturity. The Registrar shall furnish additional bonds in lesser denominations (but not less than the minimum denomination) to an owner who so requests. Section 9. Reissuance of Mutilated, Destroyed, Stolen or Lost Bonds. In case any outstanding Bond shall become mutilated or be destroyed, stolen or lost, the Issuer shall at the request of Registrar authenticate and deliver a new Bond of like tenor and amount as the Bond so mutilated, destroyed, stolen or lost, in exchange and substitution for such mutilated Bond to Registrar, upon surrender of such mutilated Bond, or in lieu of and substitution for the Bond destroyed, stolen or lost, upon filing with the Registrar evidence satisfactory to the Registrar and Issuer that such Bond has been destroyed, stolen or lost and proof of ownership thereof, and upon furnishing the Registrar and Issuer with satisfactory indemnity and complying with such other reasonable regulations as the Issuer or its agent may prescribe and paying such expenses as the Issuer may incur in connection therewith. Section 10. Record Date. Payments of principal and interest, otherwise than upon full redemption, made in respect of any Bond, shall be made to the registered holder thereof or to their designated agent as the same appear on the books of the Registrar on the 15th day of the month preceding the payment date. All such payments shall fully discharge the obligations of the Issuer in respect of such Bonds to the extent of the payments so made. Payment of principal shall only be made upon surrender of the Bond to the Paying Agent. Section 11. Execution, Authentication and Delivery of the Bonds. Upon the adoption of this Resolution, the Mayor and Clerk shall execute and deliver the Bonds to the Registrar, who shall authenticate the Bonds and deliver the same to or upon order of the Purchaser. No Bond shall be valid or obligatory for any purpose or shall be entitled to -10- any right or benefit hereunder unless the Registrar shall duly endorse and execute on such Bond a Certificate of Authentication substantially in the form of the Certificate herein set forth. Such Certificate upon any Bond executed on behalf of the Issuer shall be conclusive evidence that the Bond so authenticated has been duly issued under this Resolution and that the holder thereof is entitled to the benefits of this Resolution. Section 12. Right to Name Substitute Paving Agent or Re isttrrar. Issuer reserves the right to name a substitute, successor Registrar or Paying Agent upon giving prompt written notice to each registered bondholder. -11- Section 13. Form of Bond. Bonds shall be printed in substantial compliance with standards proposed by the American Standards Institute substantially in the form as follows: (6) (7) (1) (6) (g) (2) E (3) 1 (4) (5) (9) (9a) (10) (Continued on the back of this Bond) (11)(12)(13) 1 1 (14) FIGURE 1 (Front) -12- —(15) (10) (16) (Continued) FIGURE 2 (Back) -13- The text of the Bonds to be located thereon at the item numbers shown shall be as follows: Item 1, figure 1= Item 2, figure 1= Item 3, figure 1= Item 4, figure 1= Item 5, figure 1= Item 6, figure 1= Item 7, figure 1= Item 8, figure 1= "STATE OF IOWA" "COUNTY OF JOHNSON" "CITY OF IOWA CITY" "TAXABLE GENERAL OBLIGATION BOND" "SERIES 201313" "GENERAL CORPORATE PURPOSE" Rate: Maturity: Bond Date: CUSIP No.: "Registered" Certificate No. Principal Amount: $ Item 9, figure 1= The City of Iowa City, State of Iowa, a municipal corporation organized and existing under and by virtue of the Constitution and laws of the State of Iowa (the "Issuer "), for value received, promises to pay from the source and as hereinafter provided, on the maturity date indicated above, to Item 9A, figure 1 = (Registration panel to be completed by Registrar or Printer with name of Registered Owner). Item 10, figure 1 = or registered assigns, the principal sum of (enter principal amount in long form) THOUSAND DOLLARS in lawful money of the United States of America, on the maturity date shown above, only upon presentation and surrender hereof at the office of the City Controller, Paying Agent of this issue, or its successor, with interest on the sum from the date hereof until paid at the rate per annum specified above, payable on December 1, 2013, and semiannually thereafter on the 1st day of June and December in each year. Interest and principal shall be paid to the registered holder of the Bond as shown on the records of ownership maintained by the Registrar as of the 15th day of the month preceding such interest payment date. Interest shall be computed on the basis of a 360 - day year of twelve 30 -day months. THE HOLDERS OF THE BONDS SHOULD TREAT THE INTEREST AS SUBJECT TO FEDERAL INCOME TAXATION. -14- This Bond is issued pursuant to the provisions of Section 384.26 of the Code of Iowa, for the purpose of paying costs of the purchase of downtown rental properties and improvement of said properties for return to single family residence, in conformity to a Resolution of the Council of said City duly passed and approved. Unless this certificate is presented by an authorized representative of The Depository Trust Company, a limited purpose trust company ( "DTC "), to the Issuer or its agent for registration of transfer, exchange or payment, and any certificate issued is registered in the name of Cede & Co. or such other name as requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to such other Issuer as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein. Ownership of this Bond may be transferred only by transfer upon the books kept for such purpose by the City Controller, the Registrar. Such transfer on the books shall occur only upon presentation and surrender of this Bond at the office of the Registrar as designated below, together with an assignment duly executed by the owner hereof or his duly authorized attorney in the form as shall be satisfactory to the Registrar. Issuer reserves the right to substitute the Registrar and Paying Agent but shall, however, promptly give notice to registered bondholders of such change. All bonds shall be negotiable as provided in Article 8 of the Uniform Commercial Code and Section 384.31 of the Code of Iowa, subject to the provisions for registration and transfer contained in the Bond Resolution. And it is hereby represented and certified that all acts, conditions and things requisite, according to the laws and Constitution of the State of Iowa, to exist, to be had, to be done, or to be performed precedent to the lawful issue of this Bond, have been existent, had, done and performed as required by law; that provision has been made for the levy of a sufficient continuing annual tax on all the taxable property within the territory of the Issuer for the payment of the principal and interest of this Bond as the same will respectively become due; that the faith, credit, revenues and resources and all the real and personal property of the Issuer are irrevocably pledged for the prompt payment hereof, both principal and interest; and the total indebtedness of the Issuer including this Bond, does not exceed the constitutional or statutory limitations. IN TESTIMONY WHEREOF, the Issuer by its Council, has caused this Bond to be signed by the manual signature of its Mayor and attested by the manual signature of its City Clerk, with the seal of the City impressed hereon, and to be authenticated by the manual signature of an authorized representative of the Registrar, the City Controller, Iowa City, Iowa. -15- Item 11, figure 1 = Date of authentication: Item 12, figure 1 = This is one of the Bonds described in the within mentioned Resolution, as registered by the City Controller. CITY CONTROLLER, Registrar 0 Authorized Signature Item 13, figure 1 = Registrar and Transfer Agent: City Controller Paying Agent: City Controller SEE REVERSE FOR CERTAIN DEFINITIONS Item 14, figure 1 = (Seal) Item 15, figure 1 = (Signature Block) CITY OF IOWA CITY, STATE OF IOWA By: (manual signature) Mayor ATTEST: By: (manual signature) City Clerk Item 16, figure 1 = (Assignment Block) (Information Required for Registration) -16= ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto (Social Security or Tax Identification No. the within Bond and does hereby irrevocably constitute and appoint attorney in fact to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: (Person(s) executing this Assignment sign(s) here) SIGNATURE) GUARANTEED) IMPORTANT - READ CAREFULLY The signature(s) to this Power must correspond with the name(s) as written upon the face of the certificate(s) or bond(s) in every particular without alteration or enlargement or any change whatever. Signature guarantee must be provided in accordance with the prevailing standards and procedures of the Registrar and Transfer Agent. Such standards and procedures may require signature to be guaranteed by certain eligible guarantor institutions that participate in a recognized signature guarantee program. INFORMATION REQUIRED FOR REGISTRATION OF TRANSFER Name of Transferee(s) Address of Transferee(s) Social Security or Tax Identification Number of Transferee(s) Transferee is a(n): Individual* Partnership Corporation Trust *If the Bond is to be registered in the names of multiple individual owners, the names of all such owners and one address and social security number must be provided. 17- The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though written out in full according to applicable laws or regulations: TEN COM - as tenants in common TEN ENT - as tenants by the entireties JT TEN - as joint tenants with rights of survivorship and not as tenants in common IA UNIF TRANS MIN ACT - .......... Custodian .......... (Cust) (Minor) Under Iowa Uniform Transfers to Minors Act ................... (State) ADDITIONAL ABBREVIATIONS MAY ALSO BE USED THOUGH NOT IN THE ABOVE LIST Section 14. Contract Between Issuer and Purchaser. This Resolution constitutes a contract between said City and the purchaser of the Bonds. Section 15. Severabilily Clause. If any section, paragraph, clause or provision of this Resolution be held invalid, such invalidity shall not affect any of the remaining provisions hereof, and this Resolution shall become effective immediately upon its passage and approval. Section 16. Continuing Disclosure. The Issuer hereby covenants and agrees that it will comply with and carry out all of the provisions of the Continuing Disclosure Certificate, and the provisions of the Continuing Disclosure Certificate are hereby incorporated by reference as part of this Resolution and made a part hereof. Notwithstanding any other provision of this Resolution, failure of the Issuer to comply with the Continuing Disclosure Certificate shall not be considered an event of default under this Resolution; however, any holder of the Bonds or Beneficial Owner may take such actions as may be necessary and appropriate, including seeking specific performance by court order, to cause the Issuer to comply with its obligations under the Continuing Disclosure Certificate. For purposes of this section, 'Beneficial Owner" means any person which (a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, any Bond (including persons holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of any Bonds for federal income tax purposes. Section 17. Repeal of Conflicting Resolutions or Ordinances. That all ordinances and resolutions and parts of ordinances and resolutions in conflict herewith are hereby repealed. -18- PASSED AND APPROVED this 18th day of June, 2013. ATTEST: City Clerk 00950890 -1 \10714 -116 A�9 m Mayor -19- CERTIFICATE STATE OF IOWA ) ) SS COUNTY OF JOHNSON ) I, the undersigned City Clerk of the City of Iowa City, State of Iowa, do hereby certify that attached is a true and complete copy of the portion of the corporate records of the City showing proceedings of the City Council, and the same is a true and complete copy of the action taken by the Council with respect to the matter at the meeting held on the date indicated in the attachment, which proceedings remain in full force and effect, and have not been amended or rescinded in any way; that meeting and all action thereat was duly and publicly held in accordance with a notice of meeting and tentative agenda, a copy of which was timely served on each member of the Council and posted on a bulletin board or other prominent place easily accessible to the public and clearly designated for that purpose at the principal office of the Council (a copy of the face sheet of the agenda being attached hereto) pursuant to the local rules of the Council and the provisions of Chapter 21, Code of Iowa, upon reasonable advance notice to the public and media at least twenty -four hours prior to the commencement of the meeting as required by law and with members of the public present in attendance; I further certify that the individuals named therein were on the date thereof duly and lawfully possessed of their respective City offices as indicated therein, that no Council vacancy existed except as may be stated in the proceedings, and that no controversy or litigation is pending, prayed or threatened involving the incorporation, organization, existence or boundaries of the City or the right of the individuals named therein as officers to their respective positions. WITNESS my hand and the seal of the City hereto affixed this 20th day of June .2013. _)-h a'f_� k, - �&4� City Clerk, City of Iowa City, State of Iowa (SEAL) 00950876 -1 \10714 -116 06-18-13 13 Council Member moved that the form of Continuing Disclosure Certificate be placed on file and approved. Council Member seconded the motion. The roll was called and the ote was, AYES: NAYS: Council Member entitled "RESOLUTION AUTHORIZING AI` OF $520,000 TAXABLE GENERAL OBLIG. LEVYING A TAX TO PAY SAID BONDS"; Member seconded th thereon, the vote was as follows: / ced the following Resolution IDING FOR THE ISSUANCE BONDS, SERIES 2013B, AND ,ed that it be adopted. Council n to adopt, and the roll being called AYES: NAYS: i Whereupon, the /ayor declared said Resolution duly adopted as follows: RESOL TION AUTHORIZING AND PROVIDING FOR THE ISSUA CE OF $520,000 TAXABLE GENERAL OBLIGATION BO S, SERIES 2013B, AND LEVYING A TAX TO PAY SAID BONDS WHEREA , the Issuer is duly incorporated, organized and exists under and by virtue of the laws Vnd Constitution of the State of Iowa; and WHEREAS, the City is in need of funds to pay costs of the purchase of downtown rental properties and improvement of said properties for return to single family residence, -2- a general corporate purpose, and it is deemed necessary and advisable that Taxable General Obligation Bonds, Series 2013B, to the amount of $520,000 be authorized for said purpose; and WHEREAS, the City has a p ulation of more than 5,000 \but not more than 75,000; and I WHEREAS, pursuant to not e published as required by S ction 384.26 (5) of said Code, the Council of the City has he d public meeting and heari g upon the proposal to institute proceedings for the issuanc of bonds for general corp ate purposes in the amounts as above set forth, and, no p tition for referendum ha ng been received, the Council is therefore now authorized t proceed with the issua ce of $520,000 Taxable General Obligation Bonds, Series 201 B, thereof, and WHEREAS, pursuant to the pr isions of Chapter 7 of the Code of Iowa, the above mentioned bonds were heretofor sold at public sal and action should now be taken to issue said bonds conforming t the terms and c ditions of the best bid received at the advertised public sale: NOW, THEREFORE, BE IT RE OLVED B THE CITY COUNCIL OF THE CITY OF IOWA CITY, STATE OF IO A. Section 1. Definitions. The follow ng to s shall have the following meanings in this Resolution unless the text expressly by ecessary implication requires otherwise: ❑ "Authorized multiple thereof. ❑ "Beneficial Owner' s is recorded as the beneficial ow er such Participant or such perso 's su " shall mean $5,000 or any integral h ll mean the person in whose name such Bond oV a Bond by a Participant on the records of b ogee. ❑ "Bond Fund" all mea the fund created in Section 3 of this Resolution. ❑ "Bonds" s all mean $520 000 Taxable General Obligation Bonds, Series 2013B, authoriz to be issued b this Resolution. ❑ "Cede 81 Co." shall mean successor nominee o DTC with respect -3- le & Co., the nominee of DTC, and any the Bonds. ❑ "Continuing Disclosure Certificate" shall mean that certain Continuing Disclosure Certificate executed by the Issuer and dated the date of issuance and delivery of the Bonds, as originally e ' cuted and as it may be amended from time to time in accordance with therms thereof. ❑ "Depository Bonds" shall mean /ed nds as issued in the form of one global certificate for each mat rity, regist the Registration Books maintained by the Registrar in the tame of Dts nominee. ❑ "DTC" shall mean T e Depositst Company, New York, New York, a limited purpose trust comp ny, or any ssor book -entry securi ties depository appointed for the Bonds ❑ "Issuer" and "City" ❑ "Participants" shall me financial institutions for which DTC the City of Iowa City, State of Iowa. se broker - dealers, banks and other Bonds as securities depository. ❑ "Paying Agent" shall m an the City Controller, or such successor as may be approved by Issuer as provi p herein and who shall carry out the duties prescribed herein as Issuer's agent Zallibecome ovide for the payment of principal of and interest on the Bonds as the same due. ❑ "Project Fund" Resolution for the deposit of ❑ "Registrar" such successor as may be carry out the duties press owners of the Bonds. U Transfer Agent for the c the fund required to be established by this s of the Bonds. 11 mean the City Controller of Iowa City, Iowa, or ►roved by Isipuer as provided herein and who shall d herein wit respect to maintaining a register of the otherwise s ecified, the Registrar shall also act as ❑ "Repres ntation Letter" shall mean the Blanket Issuer Letter of Representations exec ted and delivered b the Issuer to DTC on file with DTC. ❑ "Res ution" shall mean this esolution authorizing the Bonds. ❑ "Tr surer" shall mean the Fin nce Director or such other officer as shall succeed to t e same duties and respons bilities with respect to the recording and payment of t e Bonds issued hereunder. Section 2. Levy and Certification of Annual Ta) (a) Levy of Annual Tax. That for the purpose of providing funds to pay the principal and interest of the Bonds hereinafter authorized to bt issued, there is hereby levied for each future year the following direct annual talon all of the taxable property in Iowa City, Iowa, wit: AMOUNT YEAR (JULY 1 TO E 30) ?AR OF COLLECTION $ 2013//014 $ 2014//2015 (NOTE: For example the levy to be r. valuations of January 1, 2013 will be July 1, 2014.) (b) Resolution to be Filed Wil Resolution should be filed with the Coui Iowa, and said Auditor is hereby instruc provided, to levy and assess the tax here Resolution, in like manner as other taxe, so levied in and for each of the years a c taxes of the City are collected, and w er paying principal and interest on sai Boj for no other purpose whatsoever. (c) Additional at any time when the prc same shall be promptly I that purpose and reimbui amounts thus advanced. and certifi d against the taxable acted dur' g the fiscal year commencing i Couy(tv Auditor. A certified copy of this ty ditor of Johnson County, State of ;d n and for each of the years as authorized in Section 2 of this are levied and assessed, and such taxes -esaid be collected in like manner as other �ollected be used for the purpose of s issued in anticipation of said tax, and nds Available. Principal and interest coming due of said tax n hand shall be insufficient to pay the hen due fro current funds of the City available for it shall be de from such special fund in the Section 3. Bond Fund. aid tax shall be col the same manner as, and in a dition to, all other to collected they shall be conv rted into a special fun known as the "TAXABLE ENERAL OBLIGATI 'Bond Fund "), which is h reby pledged for and sha principal of and interest n the Bonds hereinafter ai shall be apportioned to said fund its proportion of t� property that is centrally assessed by the State of Ic -5- Aed each year at the same time and in ;s in and for the City, and when within the Debt Service Fund to be )N BOND FUND 2013 NO. 2" (the I be used only for the payment of the khorized to be issued; and also there es received by the City from Section 4. Application of Bond Proceeds. Proceeds of the Bonds other than accrued interest except as may be provided below shall be credited to the Project Fund and expended therefrom for the purposes of issuance. Any a ounts on hand in the Project Fund shall be available for the payment of the princi al of or interest on the Bonds at any time that other funds shall be insufficient to th purpose, in which event such funds shall be repaid to the Proje t Fund at the earliest pportunity. Any balance on hand in the Project Fund and not im ediately required for i purposes may be invested not inconsistent with limitations prov ded by law or this R olution. Accrued interest, if any, shall be deposited in the Bond F nd. Section 5. Investments of Bond Fu Fund, provided for by Section 3 of this R, permitted by Chapter 12B, Code of Io , institutions which are members of the F c deposits in which are insured thereby an amount insured from time to time by FD financial institution shall be continuously Code of Iowa, 2013, as amended, or other the United States Government having an investments shall mature before the date c of principal of or interest on the Bonds as Section 6. id Proceeds. 1 moneys held in the Bond solution shal a invested in investments 2013, as am nded, or deposited in financial eral Depos' Insurance Corporation and the all such d osits exceeding the maximum or its e ivalent successor in any one ecured n compliance with Chapter 12C of the ise b a valid pledge of direct obligations of uiv ent market value. All such interim n w ich the moneys are required for payment h in provided. (a) Bond Details. Taxable G eral rbligation Bonds of the City in the amount of $520,000, shall be issued pursuant o the p _visions of Section 384.26 of the Code of Iowa for the aforesaid purpose. The onds sh 11 be designated "TAXABLE GENERAL OBLIGATION BOND, SERIES 2 13B ", be d ted July 16, 2013, and bear interest from the date thereof, until payment th eof, at the fice of the Paying Agent, said interest payable on December 1, 2013, a d semiannual thereafter on the 1st day of June and December in each year until in urity at the rat hereinafter provided. The Bonds shall be e ecuted by the ma and attested by the manual r facsimile signati with the seal of the City a d shall be fully regi provided in this Resoluti n; principal, interest the office of the Paying gent by mailing of a The Bonds shall be in e denomination of $5, mature and bear inter t as follows: a Me I or facsimile signature of the Mayor of the Clerk, and impressed or printed red as to both principal and interest as 1 premium, if any, shall be payable at ck to the registered owner of the Bond. or multiples thereof. The Bonds shall Principal Amount $260,000 $260,000 (b) Redemption. The B Section 7. Interest Rate are not subject to (a) Notwithstanding the oth r registration, ownership, transfer, paym determines to permit the exchange of Denominations, the Bonds shall be issu entire principal amount of each maturity amount is prepaid, said principal amount Bonds shall be registered in the name of semi - annual interest for any Depository York Clearing House or equivalent next interest payment date for the Bonds at tl� Representation Letter. / Maturity June 1 st 2014 2015 prior to maturity. Bonds. provisions this Resolution regarding nt and exc nge of the Bonds, unless the Issuer pository onds for Bonds in the Authorized as De ository Bonds in denominations of the f Bo -'s (or, if a portion of said principal ess a prepaid amount); and such Depository e e & Co., as nominee of DTC. Payment of d shall be made by wire transfer or New y funds to the account of Cede & Co. on the ddress indicated in or pursuant to the (b) With respect to Depo tort' B shall have any responsibility or o igation t Without limiting the immediatel precedin Agent shall have any responsib i or oblig records of DTC or its nomineg, or of any Pa interest in the Bonds, (ii) other person, other than the payment to any Parti DTC or its nominee, of interest on the Bonds, o notification on behalf f the/delivery to any ads, neither the Issuer nor the Paying Agent any Participant or to any Beneficial Owner. sentence, neither the Issuer nor the Paying tion with respect to (i) the accuracy of the ;icipant with respect to any ownership Participant, any Beneficial Owner or any DT or its nominee, of any notice with respect to the Bonds, (iii) c' ant, any Benefici 1 Owner or any other person, other than y amount with resp ct to the principal of, premium, if any, or (iv) the failure of D C to provide any information or any Participant or Be eficial Owner. The Issuer anA the Paying Agent may or its nominee to b , the absolute owner of e, principal of, prem' m, if any, and interest on matters with resp ct to such Bond, for the pu such Bonds, and for all other purposes DTC or its nominee as, and deem DTC and for the purpose of payment of the Bond, for the purpose of all other of registering transfers with respect to (except for the giving of certain Bond holder consents, in accordance with the practices d procedures of DTC as may be applicable thereto). The Paying Agent shall pay all rincipal of, premium, if any, and interest on the Bonds only to or upon the order of th Bondholders as shown on the Registration Books, and all such payments shall be lid and effective to fully satisfy and 7- discharge the Issuer's obligations with respect to the principal of, premium, if any, and interest on the Bonds to the extent so paid. Notwithstanding the provisions of this Resolution to the contrary (including without limitation those provisions relating to the surrender of Bonds, registration thereof, and issuance in Authorized Denominations), as long as the Bonds are Depository Bonds, full effect shall be given to the Representation Letter and the procedures and practice of DTC thereunder, a7 the Paying Agent shall comply therewith. (c) Upon (i) a determination' out its functions or is otherwise determi that the Bonds are no longer eligible foi the Paying Agent that DTC has resigne, such substitution is authorized by law,1 substitute depository as set forth below provide for the exchange of Depository Denominations. the Issuer /thaD is no longer able to carry ;d unsatisfa(ii) a determination by DTC ;s depositors or (iii) a determination by r discontinr vices for the Bonds, if Issuer shaignate a satisfactory if a satisfstitute is not found, (B) o ids for re t Bonds in Authorized (d) To the extent authorized by exchange of Depository Bonds for Bonds so notify the Paying Agent and shall provi unauthenticated Bonds to be so exchanged. owners of the Bonds and provide for such f Owners are designated as the transferee b appropriate form, content and Authorize I their interests appear. if e Issuer determines to provide for the orized Denominations, the Issuer shall t e Registrar with a supply of executed e Registrar shall thereupon notify the ;hange, and to the extent that the Beneficial ci,owners, the Bonds will be delivered in lbminations to the Beneficial Owners, as (e) Any substitute deposi ry shall e^ Paying Agent. Any such substitute epository agency" as provided in Section 17A of the Sec ' The substitute depository shall ovide for (i) i (ii) registration and transfer of . terests in Depo records of the depository or it nominee and (iii) any, and interest on the Bon in accordance 'it respect to such book entries Section 8. .v: and Ca designated in writing by the Issuer to the ball be a qualified and registered "clearing cities Exchange Act of 1934, as amended. mobilization of the Depository Bonds, itory Bonds by book entries made on ayment of principal of, premium, if t and as such interests may appear with (a) Re istratio . The ownership of Bonds' making of an entry upon the books kept for the regis the Bonds, and in no other way. The City Controller Registrar under the terms of this Resolution. Registr Issuer for the registration of ownership of the Bonds ON iy be transferred only by the tion and transfer of ownership of hereby appointed as Bond shall maintain the books of the the payment of principal of and interest on the Bonds as provided in this Resolution. All Bonds shall be negotiable as provided in Article 8 of the Uniform Commercial Code and Section 384.31 of the Code of Iowa, subject to the provisions for registration and transfer contained in the Bonds and in this Resolution. 1 (b) Transfer. The owners pip of any Bond may be trans rred only upon the Registration Books kept for the reg stration and transfer of Bon and only upon surrender thereof at the office of th Registrar together with an ssignment duly executed by the holder or his duly authorized ttorney in fact in such f as shall be satisfactory to the Registrar, along with the addre s and social security n mber or federal employer identification number of such transfer e (or, if registration 's to be made in the name of multiple individuals, of all such transf ees). In the event hat the address of the registered owner of a Bond (other than registered ow r which is the nominee of the broker or dealer in question) is that of a Registration Books the information pert,, Upon the transfer of any such Bond, a ni denominations permitted by this Resolul unmatured and unredeemed principal an and bearing interest at the same rate and delivered by the Registrar. ker or dea r, there must be disclosed on the ng to the egistered owner required above. fully re istered Bond, of any denomination or i in ag regate principal amount equal to the nt o such transferred fully registered Bond, t tur'na on the same date or dates shall be (c) Registration of Transferred Mob& In all cases of the transfer of the Bonds, the Registrar shall register, at the earlies pra ticable time, on the Registration Books, the Bonds, in accordance with the provisio s oft is Resolution. (d) Ownership. As to any ond, the erson in whose name the ownership of the same shall be registered on the egistratio Books of the Registrar shall be deemed and regarded as the absolute own thereof for 11 purposes, and payment of or on account of the principal of any s h Bonds and he premium, if any, and interest thereon shall be made only to or upon t order of the re istered owner thereof or his legal representative. All such paym is shall be valid nd effectual to satisfy and discharge the liability upon such Bond, incl ding the interest t ereon, to the extent of the sum or sums so paid. (e) Cancellation All Bonds which hav been redeemed shall not be reissued but shall be cancelled by t e Registrar. All Bonds hich are cancelled by the Registrar shall be destroyed and a ertificate of the destructi n thereof shall be furnished promptly to the Issuer; provided t at if the Issuer shall so dir ct, the Registrar shall forward the cancelled Bonds to the suer. (f) Non- Preskntment of Bonds. In the ev t any payment check representing payment of principal of or interest on the Bonds is r turned to the Paying Agent or if any bond is not presented for payment of principal at the i4aturity or redemption date, if funds sufficient to pay such principal of or interest on Bonds shall have been made available to the Paying Agent for the benefit of the owner thereof, all liability of the Issuer to the owner thereof for such interest or payment of suc Bonds shall forthwith cease, terminate and be completely discharged, and thereupon it sh 11 be the duty of the Paying Agent to hold such funds, without liabilit for interest there n, for the benefit of the owner of such Bonds who shall thereafter be restricted exclusive to such funds for any claim of whatever nature on his part un er or Bonds. The Paying Agent's 1 equal to two years and six mont s became due, whether at maturi otherwise, at which time the Pay to the Issuer, whereupon any clai or Bonds of whatever nature shall (g) Re the Issuer's expense, one bond for additional bonds in lesser denomi: to an owner who so requests. Section 9. this Resolution r on, or with respect to, such interest igation to hold uch funds shall continue for a period following the ate on which such interest or principal or at the date axed for redemption thereof, or ig Agent, sh 1 surrender any remaining funds so held R under this esolution by the Owners of such interest The made udon the Issuer. outstanding Bond shall become muti ' at the request of Registrar authentic e as the Bond so mutilated, destroye , st mutilated Bond to Registrar, upo sun substitution for the Bond destroy d, st' satisfactory to the Registrar an Issuer and proof of ownership thereo , and ul satisfactory indemnity and c plying or its agent may prescribe a d paying: connection therewith. The Registrar may furnish to each owner, at t maturity. The Registrar shall furnish not less than the minimum denomination) , Destroyed, Stolen or Lost Bonds. In case any or be destroyed, stolen or lost, the Issuer shall 1 deliver a new Bond of like tenor and amount 1 or lost, in exchange and substitution for such .er of such mutilated Bond, or in lieu of and i or lost, upon filing with the Registrar evidence t such Bond has been destroyed, stolen or lost furnishing the Registrar and Issuer with such other reasonable regulations as the Issuer as the Issuer may incur in Section 10. Record Date. Payments o principal and interest, otherwise than upon full redemption, made i respect of any Bon shall be made to the registered holder thereof or to their desi ated agent as the sam appear on the books of the Registrar on the 15th day of the mo th preceding the paym nt date. All such payments shall fully discharge the obligati ns of the Issuer in respe t of such Bonds to the extent of the payments so made. P yment of principal shall ly be made upon surrender of the Bond to the Paying Agent. Section 11. adoption of this Resolution, the Mayor and Clerk s' the Registrar, who shall authenticate the Bonds and the Purchaser. No Bond shall be valid or obligatory -10- ,ery of the Bonds. Upon the execute and deliver the Bonds to iver the same to or upon order of any purpose or shall be entitled to any right or benefit hereunder unless the Registrar shall di Bond a Certificate of Authentication substantially in the fc forth. Such Certificate upon any Bond executed on behalf conclusive evidence that the Bond so authenticated has be Resolution and that the holder Section 12. Rijzht to Name the right to name a substitute, su written notice to each registered is entitled to the tute Paying. Registrar or - 11 - endorse and execute on such i of the Certificate herein set the Issuer shall be duly issued under this its of this Resolution. or Re isg_ tray. Issuer reserves Agent upon giving prompt Section 13. Form of Bond. Bonds shall be printed in substantial compliance with standards proposed by the American Standards Institute substantially in the form as follows: ii The text of the Bonds to be located thereon at the item numbers shown shall be as follows: Item 1, figure 1= "STATE OF IOWA" "COUNTY OF JOHNSON" "CITY OF IOWA CITY" "T LE GENERAL OBLIGA ON BOND" "SERI S 2013B" "GE CORPORATE P OSE" Item 2, figure 1= Item 3, figure 1= Item 4, figure 1= Item 5, figure 1= Item 6, figure 1= Item 7, figure 1= Item 8, figure 1= Rate: Maturity: Bond Dat CUSIP No " Registere " Certificate 10. Principal A o Item 9, figure 1= The City of I wa ty, State of Iowa, a municipal corporation organized and existing under and by virtu o he Constitution and laws of the State of Iowa (the "Issuer "), for value received, pr ises to pay from the source and as hereinafter provided, on the maturity date dicated above, to Item 9A, figure 1 = (Registrati n pa�l to be completed by Registrar or Printer with name of Registered Owner). Item 10, figure 1 = or reg' tered assig s, the principal sum of (enter principal amount in long form) THOUSA D DOLLAR in lawful money of the United States of America, on the maturity date own above, on y upon presentation and surrender hereof at the office of the City Contr ller, Paying Age t of this issue, or its successor, with interest on the sum from the date hereof until pa at the rate per annum specified above, payable on December 1, 2 3, and semiannually hereafter on the 1 st day of June and December in each year. Interest and pri ipal shall be paid to the re istered holder of the Bond as shown on the records of own rship maintained by the Reg strar as of the 15th day of the month preceding such inter t payment date. Interest shall e computed on the basis of a 360 - day year of twelve 3 -day months. THE HOL ERS OF THE BONDS SHOU TREAT THE INTEREST AS SUBJECT TO F DERAL INCOME TAXATION. -14- This Bond is issued pursuant to the provisions of Section 384.26 of the Code of Iowa, for the purpose of paying costs of the purchase f downtown rental properties and improvement of said properties f return to single fami residence, in conformity to a Resolution of the Council of saigCity duly passed and approved. Unless this certificate is p Depository Trust Company, a lim t� agent for registration of transfer, e registered in the name of Cede & representative of DTC (and any pa) is requested by an authorized repre: OTHER USE HEREOF FOR VAL WRONGFUL inasmuch as the regi herein. ted by an authorize (I representative of The purpose trust comp ny ( "DTC "), to the Issuer or its ange or payment, d any certificate issued is or such other nam as requested by an authorized ent is made to Ce e & Co. or to such other Issuer as itative of DTC), NY TRANSFER, PLEDGE OR � OR OTHERW SE BY OR TO ANY PERSON IS owner her9bf, Cede & Co., has an interest Ownership of this Bond may bet n for such purpose by the City Controller, t e occur only upon presentation and surrend designated below, together with an assig duly authorized attorney in the form as sha reserves the right to substitute the Registrar promptly give notice to registered bondho negotiable as provided in Article 8 of the of the Code of Iowa, subject to the prow' io: the Bond Resolution. rre only by transfer upon the books kept 7du'ly ' rar. Such transfer on the books shall is Bond at the office of the Registrar as executed by the owner hereof or his e satisfactory to the Registrar. Issuer id Paying Agent but shall, however, s of such change. All bonds shall be orm Commercial Code and Section 384.31 for registration and transfer contained in And it is hereby represented d certifi d requisite, according to the laws an Constituti to be done, or to be performed pre edent to the existent, had, done and performe as required b the levy of a sufficient continui g annual tax on territory of the Issuer for the p ment of the prit same will respectively becom an that the fait] that all acts, conditions and things of the State of Iowa, to exist, to be had, iwful issue of this Bond, have been law; that provision has been made for all the taxable property within the oipal and interest of this Bond as the `I credit, revenues and resources and all the real and personal propert of the Issuer are i vocably pledged for the prompt payment hereof, both princi al and interest; and t e total indebtedness of the Issuer including this Bond, does t exceed the constitut nal or statutory limitations. IN TESTIMONY EREOF, the Issuer by its Council, has caused this Bond to be signed by the manual ignature of its Mayor and Vttested by the manual signature of its City Clerk, with the sea of the City impressed here , and to be authenticated by the manual signature of an authorized representative of t e Registrar, the City Controller, Iowa City, Iowa. -15- Item 11, figure 1 = Date of authentication: Item 12, figure 1 = This is one of the Bonds described in the within mentioned Resolution, as registered by the City Controller. CITY CONTROLLER, Registrar 0 Item 13, figure 1 = Registrar Paying A SEE RE Item 14, figure 1 = (Seal) Item 15, figure 1 = (Signature B Item 16, figure 1 Transfer CITY OF IOW 0 M 0 FOR (Assignment Block) (Information Requir -16- Signature City Controller City Controller TAIN DEFINITIONS , STATE OF IOWA Mayor City Clerk for Registration) ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto (Social Security or Tax Identification No. the within Bond and does hereby irrevocably constitute and appoint atto ey in fact to transfer t e said Bond on the books kept for registration of the within Bond, with full power of s bstitution in the premises. Dated: (Person(s) executing SIGNATURE) GUARANTEED) Assignment sigh(s) here) IMPORTANT - The signature(s) to this Power must the face of the certificate(s) or bond enlargement or any change whatev accordance with the prevailing st Transfer Agent. Such standards nd guaranteed by certain eligible ara signature guarantee program. INFORMATION Name of Transferee(s) Address of Transferee(s) Social Security or Tax Id Number of Trans Transferee is a(n): Individual* _ Partnership , S) CAREFULLY :respond with the name(s) as written upon in every particular without alteration or ignature guarantee must be provided in and procedures of the Registrar and edures may require signature to be r i stitutions that participate in a recognized FOR RE(DISTRATION OF TRANSFER *If the Bond is to be kgistered in the names of multipk individual owners, the names of all such owners and one address and social security nufpber must be provided. -17- The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though written out in full according to applicable laws or regulations: TEN COM - as tenants in coi TEN ENT - as tenants by the JT TEN - as joint tenants wit. IA UNIF TRANS MIN ACT ADDITIC ALSO BE USED rights of survivorship an not as tenants in common - .......... Custodian ......... (Cust) (M' or) Jnder Iowa Uniform ransfers to Minors Act ................... (State) L ABBREVI TIONS MAY OUGH NO IN THE ABOVE LIST Section 14. Contract Between Issuer amf Purchaser. This Resolution constitutes a contract between said City and the p chaser /f the Bonds. Section 15. Severabili . Clause yaldity y section, paragraph, clause or provision of this Resolution be held invalid, such in shall not affect any of the remaining provisions hereof, and this Resolution become effective immediately upon its passage and approval. Section 16. Continuing Disclo(surA The Issuer hereby covenants and agrees that it will comply with and carry out all the )visions of the Continuing Disclosure Certificate, and the provisions of e Conti uing Disclosure Certificate are hereby incorporated by reference as part of this Re olution and made a part hereof. Notwithstanding any other provision of this esolution, failure of the Issuer to comply with the Continuing Disclosur Certificate s all not be considered an event of default under this Resolution; howev r, any holder o the Bonds or Beneficial Owner may take such actions as may be nece ary and appropr ate, including seeking specific performance by court order to cause the Issue to comply with its obligations under the Continuing Disclosure Ce ificate. For purpose of this section, "Beneficial Owner" means any person which )has the power, dire ly or indirectly, to vote or consent with respect to, or to dispose f ownership of, any Bo d (including persons holding Bonds through nominees, dep itories or other intermedi ries), or (b) is treated as the owner of any Bonds for federal ' come tax purposes. Section 17. R eal of Conflicting Resolutions or Ordinances. That all ordinances and resolutions and karts of ordinances and resolutio in conflict herewith are hereby repealed. -18- PASSED AND APPROVED this 18th day of June, 2013. i ATTEST: Mayor j From the City Manager and Finance Director 0 MOODY'S INVESTORS SERVICE New Issue: Moody's assigns Aaa rating to the City of Iowa City's (IA) $7.2 million GO Bonds Series 2013A and $520,000 Taxable GO Bonds Series 2013B Global Credit Research -13 Jun 2013 Aaa rating affirmed on the city's outstanding general obligation debt IOWA CITY (CITY OF) IA Cities (including Towns, Villages and Townships) IA Moodys Rating ISSUE RATING Taxable General Obligation Bonds, Series 2013B Aaa Sale Amount $520,000 Expected Sale Date 06/18/13 Rating Description General Obligation General Obligation Bonds, Series 2013A Aaa Sale Amount $7,230,000 Expected Sale Date 06/18/13 Rating Description General Obligation Moodys Outlook NOO Opinion NEW YORK, June 13, 2013 — Moody's Investors Service has assigned a Aaa rating to the City of Iowa City's (IA) $7.2 million General Obligation Bonds Series 2013A and $520,000 Taxable General Obligation Bonds Series 2013B. Concurrently, Moody's has affirmed the Aaa rating on the city's outstanding general obligation debt. Following the current sale, the city will have $66.3 million of general obligation bonds outstanding. SUMMARY RATING RATIONALE Debt service repayment on both series of bonds is secured by the city's general obligation unlimited tax pledge. Proceeds of the Series A bonds will be used to finance various city improvements. Proceeds of the Series B bonds will be used to purchase rental properties and rehabilitate them into single family homes in certain parts of the city's downtown. The Aaa rating reflects the city's stable tax base and economy that are anchored by the University of Iowa (revenue debt rated Aa1 /stable), history of favorable financial operations and expected maintenance of healthy reserves, and manageable debt profile. STRENGTHS - Sizeable tax base and stable economy bolstered by the presence of the University of Iowa - Healthy financial operations and expectation that sound financial position will be maintained CHALLENGES - Low socioeconomic indicators relative to similarly rated entities - Single sector employment concentration despite the expected stability of the university's employment levels DETAILED CREDIT DISCUSSION LARGE TAX BASE IN EASTERN IOWA ANCHORED BY UNIVERSITY The city's tax base is expected to exhibit ongoing stability given the soundness of local economic conditions and strong institutional presence provided by the University of Iowa. Over the past five years, the city's full valuation has grown at a modest average annual rate of 1.8% to the current $4.7 billion. The city has also realized moderate and steady growth in population, including that of 4.2% and 9.1 % in the 2000 and 2010 US Census reports, respectively. The University of Iowa is by far the city's largest employer with over 22,000 employees. The university's hospital system employs an additional 6,800 people. Following the 2008 flooding of the Iowa River, the city has realized a high degree of redevelopment of both commercial and residential properties and additional development, including that of a new office park, is slated for the near term. The city's unemployment rate in April 2013 was a low 2.7 %. Median family income is estimated at 114% of the national figure. CITY EXPECTED TO MAINTAIN SOUND FINANCIAL OPERATIONS AND HEALTHY RESERVE BALANCES The city's financial operations are expected to remain sound going forward given management's commitment to controlling expenditure growth and maintaining healthy reserves. The city has closed seven of the last eight fiscal years with an operating surplus in the General Fund. Very large surpluses in fiscal years 2010 through 2012 have been inflated by the collection of sales tax revenue within the General Fund, with proceeds of the tax committed to flood remediation efforts. In May 2009, voters approved a 1 % local option sales tax to run through June 2013. The city has accumulated the tax revenue in the General Fund with plans to spend the committed reserves over the next couple years. At the close of fiscal 2012, the city's total General Fund balance was $43.6 million, or 69.7% of revenues. The unassigned fund balance, which better reflects the General Fund's true position given the accumulated sales tax reserves, was $14.3 million, or a healthy 26.5% of General Fund revenues less sales tax receipts. This is down only slightly from the city's fiscal 2009 year -end fund balance of $15.9 million, or 32.4% of revenues. Management expects the unassigned General Fund balance to increase to $15.6 million in fiscal 2013, which would be equivalent to approximately 31 % of budgeted non -sales tax revenues. An additional, modest surplus is expected in fiscal 2014. Property taxes comprised 72% of General Fund operating revenues (not including committed sales tax receipts) in fiscal 2012. While the city levies the statutory maximum of $8.10 per $1,000 of assessed valuation, it retains the flexibility to implement a $0.27 emergency levy that would generate an estimated $815,000 of additional revenue. The city could also increase its franchise fee on electric and gas utilities. The city has adopted a 1 % fee for fiscal 2014, but could increase this fee as high as 5% in the future, which would generate an estimated $3.3 million in additional revenue. Like other local governments in Iowa, the city is exposed to the legislature's recent tax reform package, which would reclassify multi - family housing as residential rather than commercial property and would also phase in a reduction of commercial property taxes. Management expects to continue efforts of cost control and to offset the expected loss in revenue with further expenditure reductions rather than existing fund equity. MANAGEABLE DEBT BURDEN WITH RAPID PRINCIPAL AMORTIZATION Inclusive of the new debt being issued, the city's direct debt burden is 1.4% of full valuation. Despite planned borrowing, the debt burden is likely to remain manageable given expected growth in the city's full valuation and rapid repayment of outstanding debt. Per the city's capital improvement plan, future borrowing is expected to total between $6 million and $10 million in each of the next four years. Amortization of outstanding debt is rapid, as 100% of post -sale general obligation principal is scheduled to be repaid within ten years. Debt service comprised an above average 24% of total operating expenditures in fiscal 2012. The city has no variable rate debt outstanding and is not a party to any interest rate swap agreements. Budgetary pressure generated by the city's exposure to two statewide cost - sharing pension plans, the Iowa Public Employees' Retirement System (IPERS) and Municipal Fire and Police Retirement System of Iowa (MFPRSI) is expected to remain manageable in the near term. The city has consistently made its required contributions to both plans in accordance with statutory requirements. Total city pension contributions in fiscal 2011 amounted to $3.8 million, or approximately 7.5% of fiscal 2011 General Fund expenditures. Moody's adjusted net pension liability (ANPL) for the city, under our methodology for adjusting reported pension data, was $95.4 million as of the June 30, 2011 actuarial valuation. This liability is approximately 1.59 times fiscal 2011 operating revenues, including those of the General Fund and Debt Service Fund, less sales tax revenue. This is moderately elevated relative to the approximate average of 1.0 times operating revenues for local governments. In fiscal 2012, the city's total pension contribution increased to $4.5 million, or approximately 8% of fiscal 2012 General Fund expenditures. The city's ANPL as of the June 30, 2012 actuarial valuation is estimated at $153.4 million, or a more elevated 2.49 times fiscal 2012 operating revenues. Moody's ANPL reflects certain adjustments we make to improve comparability of reported pension liabilities. The adjustments are not intended to replace the city's reported contribution information, but to improve comparability with other rated entities. We determined the city's share of the liability for the cost - sharing plans in proportion to its contributions to the plans. We expect that the city will adequately incorporate rising pension costs into its budget while concurrently adhering to its stated target of maintaining financial reserves going forward. WHAT COULD CHANGE THE RATING - DOWN - Deterioration of the tax base or weakening of socioeconomic indicators - Material declines in the city's financial reserves - Material growth in the city's debt burden KEY STATISTICS 2010 census population: 67,862 (9.1 % increase since 2000) 2012 full valuation: $4.7 billion (1.8% five -year average annual increase) Estimated full value per capita: $68,787 Estimated median family income as % of US: 114% City unemployment (April 2013): 2.7% Fiscal 2012 General Fund balance: $43.6 million (69.7% of revenues) Fiscal 2012 unassigned General Fund balance: $14.3 million (22.9% of revenues; 26.5% of revenues less sales tax receipts) Overall debt burden: 2% (1.4% direct) Principal amortization of general obligation debt (10 years): 100% Post -sale general obligation debt outstanding: $66.3 million Outstanding TIF revenue debt: $2.7 million (rated A3) Moody's adjusted net pension liability: $153.4 million (2.49 times fiscal 2012 operating revenue) RATING METHODOLOGY The principal methodology used in this rating was General Obligation Bonds Issued by US Local Governments published in April 2013. Please see the Credit Policy page on www.moodys.com for a copy of this methodology. REGULATORY DISCLOSURES For ratings issued on a program, series or category/class of debt, this announcement provides certain regulatory disclosures in relation to each rating of a subsequently issued bond or note of the same series or category/class of debt or pursuant to a program for which the ratings are derived exclusively from existing ratings in accordance with Moody's rating practices. For ratings issued on a support provider, this announcement provides certain regulatory disclosures in relation to the rating action on the support provider and in relation to each particular rating action for securities that derive their credit ratings from the support provider's credit rating. For provisional ratings, this announcement provides certain regulatory disclosures in relation to the provisional rating assigned, and in relation to a definitive rating that may be assigned subsequent to the final issuance of the debt, in each case where the transaction structure and terms have not changed prior to the assignment of the definitive rating in a manner that would have affected the rating. For further information please see the ratings tab on the issuer /entity page for the respective issuer on www.moodys.com. Regulatory disclosures contained in this press release apply to the credit rating and, if applicable, the related rating outlook or rating review. Please see www.moodys.com for any updates on changes to the lead rating analyst and to the Moody's legal entity that has issued the rating. Please see the ratings tab on the issuer /entity page on www.moodys.com for additional regulatory disclosures for each credit rating. Analysts Matthew Butler Lead Analyst Public Finance Group Moody's Investors Service Mark G. Lazarus Additional Contact Public Finance Group Moody's Investors Service Contacts Journalists: (212) 553 -0376 Research Clients: (212) 553 -1653 Moody's Investors Service, Inc. 250 Greenwich Street New York, NY 10007 USA MOODY'S INVESTORS SERVICE © 2013 Moody's Investors Service, Inc. and /or its licensors and affiliates (collectively, "MOODY'S "). All rights reserved. CREDIT RATINGS ISSUED BY MOODY'S INVESTORS SERVICE, INC. ( "MIS ") AND ITS AFFILIATES ARE MOODY'S CURRENT OPINIONS OF THE RELATIVE FUTURE CREDIT RISK OF ENTITIES, CREDIT COMMITMENTS, OR DEBT OR DEBT -LIKE SECURITIES, AND CREDIT RATINGS AND RESEARCH PUBLICATIONS PUBLISHED BY MOODY'S ( "MOODY'S PUBLICATIONS ") MAY INCLUDE MOODY'S CURRENT OPINIONS OF THE RELATIVE FUTURE CREDIT RISK OF ENTITIES, CREDIT COMMITMENTS, OR DEBT OR DEBT -LIKE SECURITIES. MOODY'S DEFINES CREDIT RISK AS THE RISK THAT AN ENTITY MAY NOT MEET ITS CONTRACTUAL, FINANCIAL OBLIGATIONS AS THEY COME DUE AND ANY ESTIMATED FINANCIAL LOSS IN THE EVENT OF DEFAULT. CREDIT RATINGS DO NOT ADDRESS ANY OTHER RISK, INCLUDING BUT NOT LIMITED TO: LIQUIDITY RISK, MARKET VALUE RISK, OR PRICE VOLATILITY. CREDIT RATINGS AND MOODY'S OPINIONS INCLUDED IN MOODY'S PUBLICATIONS ARE NOT STATEMENTS OF CURRENT OR HISTORICAL FACT. CREDIT RATINGS AND MOODY'S PUBLICATIONS DO NOT CONSTITUTE OR PROVIDE INVESTMENT OR FINANCIAL ADVICE, AND CREDIT RATINGS AND MOODY'S PUBLICATIONS ARE NOT AND DO NOT PROVIDE RECOMMENDATIONS TO PURCHASE, SELL, OR HOLD PARTICULAR SECURITIES. NEITHER CREDIT RATINGS NOR MOODY'S PUBLICATIONS COMMENT ON THE SUITABILITY OF AN INVESTMENT FOR ANY PARTICULAR INVESTOR. MOODY'S ISSUES ITS CREDIT RATINGS AND PUBLISHES MOODY'S PUBLICATIONS WITH THE EXPECTATION AND UNDERSTANDING THAT EACH INVESTOR WILL MAKE ITS OWN STUDY AND EVALUATION OF EACH SECURITY THAT IS UNDER CONSIDERATION FOR PURCHASE, HOLDING, OR SALE. ALL INFORMATION CONTAINED HEREIN IS PROTECTED BY LAW, INCLUDING BUT NOT LIMITED TO, COPYRIGHT LAW, AND NONE OF SUCH INFORMATION MAY BE COPIED OR OTHERWISE REPRODUCED, REPACKAGED, FURTHER TRANSMITTED, TRANSFERRED, DISSEMINATED, REDISTRIBUTED OR RESOLD, OR STORED FOR SUBSEQUENT USE FOR ANY SUCH PURPOSE, IN WHOLE OR IN PART, IN ANY FORM OR MANNER OR BY ANY MEANS WHATSOEVER, BY ANY PERSON WITHOUT MOODY'S PRIOR WRITTEN CONSENT. All information contained herein is obtained by MOODY'S from sources believed by it to be accurate and reliable. Because of the possibility of human or mechanical error as well as other factors, however, all information contained herein is provided "AS IS" without warranty of any kind. MOODY'S adopts all necessary measures so that the information it uses in assigning a credit rating is of sufficient quality and from sources Moody's considers to be reliable, including, when appropriate, independent third -party sources. However, MOODY'S is not an auditor and cannot in every instance independently verify or validate information received in the rating process. 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MOODY'S credit rating is an opinion as to the creditworthiness of a debt obligation of the issuer, not on the equity securities of the issuer or any form of security that is available to retail clients. It would be dangerous for retail clients to make any investment decision based on MOODY'S credit rating. If in doubt you should contact your financial or other professional adviser. It CITY OF IOWA CITY �� MEMORANDUM Date: June 10, 2013 To: City Council From: Tom Markus, City Manager Re: Human Rights Coordinator /Equity Director position Introduction: The City's Ad Hoc Diversity Committee report and recommendations have established the need for dedicated staff to advise the City Manager on issues of equity and diversity and to coordinate the City's efforts and initiatives with regard to the same. History/Background: City Council passed a resolution on June 19, 2012 establishing the Ad Hoc Diversity Committee. The committee was charged with studying the City's transit system and law enforcement operations with a view toward promoting just and harmonious interaction between City government and minority segments of the community. The resulting recommendations of the committee's work included several initiatives that would be best implemented under the oversight of a dedicated staff member who reports directly to the City Manager on issues of equity and diversity. Discussion of Solutions: A significant portion of the Ad Hoc Diversity Committee's recommendations centered around issues regarding communication, education, customer service, development of partnerships, and publishing a comprehensive annual report. Because these functions complement the nature of work performed by the City's Human Rights Division, I have determined that redefining the role of the City's Human Rights Coordinator position into a Human Rights Coordinator /Equity Director position serves the existing needs of the Human Rights Division, will provide the initial advisory role to the City Manager necessary to successfully implement the Ad Hoc Diversity Committee's recommendations and also the ongoing advisory role to the City Manager to appropriately and proactively address issues of inclusion, diversity, and equity both within the community and the City's internal organization. Financial Impact: The added responsibilities and requirements of the position support placement of the proposed Human Rights Coordinator /Equity Director position in Administrative grade 29. This will result in an added FY14 cost of approximately $3500. Recommendation: recommend that Council replace the City's Human Rights Coordinator position (Administrative pay grade 28) with a Human Rights Coordinator /Equity Director position (Administrative pay grade 29). ,M4� Prepared by: Karen Jennings, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5025 RESOLUTION NO. 13 -216 RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE HUMAN RIGHTS DIVISION OF THE ADMINISTRATIVE OFFICES DEPARTMENT AND THE ADMINISTRATIVE AND CONFIDENTIAL PAY PLAN BY REDEFINING THE HUMAN RIGHTS COORDINATOR POSITION, GRADE 28 TO A HUMAN RIGHTS COORDINATOR /EQUITY DIRECTOR POSITION, GRADE 29. WHEREAS, Resolution No. 12 -101 adopted by the City Council on March 6, 2012 authorized budgeted positions in the Human Rights Division of the Administrative Offices Department for Fiscal Year 2013; and WHEREAS, Resolution No. 12 -152 adopted by the City Council on April 30, 2012, established a classification /compensation plan for Administrative, Confidential and Executive employees; and WHEREAS, City Council established an Ad Hoc Diversity Committee charged with studying the City's transit system and law enforcement operations with a view toward promoting just and harmonious interaction between City government and minority segments of the community; and WHEREAS, redefining the role of the existing Human Rights Coordinator position into a Human Rights Coordinator /Equity Director position serves both the existing needs of the Human Rights Division and provides the advisory role to the City Manager necessary to successfully implement the Ad Hoc Diversity Committee's recommendations. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: The budgeted positions in the Human Rights Division of the Administrative Services Department and the Administrative and Confidential pay plan be amended by eliminating one full -time Human Rights Coordinator position, grade 28 and adding one full -time Human Rights Coordinator /Equity Director position, grade 29. Passed and approved this 18th day of June , 20_13_ Ate-,. MAYOR ATTEST: -)h"") P , CITY CtERK ;City Z It was moved by Payne and seconded by Dickens the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion _ X Dickens Dobyns —�L Hayek _ Mims Payne X Throgmorton CITY OF IOWA CITY t.� MEMORANDUM mmmman, Date: June 11, 2013 To: City Council From: Tom Markus, City Manager Re: Staff Review -Ad -Hoc Diversity Committee Recommendations Introduction: The Ad -Hoc Diversity committee, established by resolution of the City Council June 19, 2012, reported out recommendations regarding the Police Department and the Transportation Services Department operations as they relate to minority populations with a view toward promoting just and harmonious interaction between the City and minority segments of the community. The Ad -Hoc Diversity Committee also commented on previous recommendations made by the Police Citizen's Review Board which are included in the report provided by staff. The Ad -Hoc Diversity Committee recommendations were reported to Council in the March 7, 2013 Information Packet and during a City Council work session on April 9, 2013. History /Background: After receiving the recommendations from the Ad -Hoc Diversity Committee, the City Council asked staff to both review the recommendations as presented and respond to each recommendation with a staff response and staff recommendation. The City Manager's Office, City Attorney's Office, and City Clerk's Office, in conjunction with the Transportation Services Department and Police Department reviewed each recommendation. City staff developed a "Diversity Implementation Form," that highlights each recommendation made from the Ad -Hoc Diversity Committee and includes a staff response, staff recommendation, and timeline for finishing each recommendation. The Diversity Implementation Form is intended to be utilized as a reporting tool for each recommendation and will be provided to the City Council annually. The Ad -Hoc Diversity Committee recommended various improvements the City can make to promote the harmonious interaction between the City of Iowa City and minority segments within the Iowa City community. City staff generally concurs with the majority of recommendations brought forward by the committee. Many recommendations can be made simply by modifying existing law; others will take time for thorough study, review, and possible implementation. Financial Impact: The financial impact of these recommendations will generally fall on the amount of staff time dedicated to each individual recommendation. Recommendation: It is recommended that the City Council approve the resolution approving City staff's review of the Ad -Hoc Diversity Committee recommendations and the recommendations brought forward by City staff. fM�g Prepared by: Adam Bentley, Admin. Assistant to the City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356 -5010 RESOLUTION NO. 13 -217 RESOLUTION APPROVING THE STAFF RECOMMENDATIONS FOR IMPLMENTATION OF VARIOUS RECOMMENDATIONS MADE BY THE AD HOC DIVERSITY COMMITTEE WHEREAS, on May 15, 2012, City Council passed a resolution of intent to establish an ad hoc committee to study City law enforcement and transportation operations as they relate to minority populations with a view toward promoting just and harmonious interaction between local government and minority segments of the community (Resolution No. 12 -260); and WHEREAS, on June 19, 2012, City Council passed a resolution establishing the Ad Hoc Diversity Committee and defining the committee's parameters and charge (Resolution No. 12 -320); and WHEREAS, the Ad Hoc Diversity Committee concluded its work and developed a set of recommendations which were presented to City Council in the March 7, 2013 Information Packet and during the City Council work session on April 9, 2013; and WHEREAS, the City Council requested that city staff review the recommendations submitted by the Ad Hoc Diversity Committee and return to City Council with staff recommendations; and WHEREAS, city staff have reviewed all of the recommendations from the Ad Hoc Diversity Committee and have developed a set of recommendations for implementation; and WHEREAS, city staff intends to provide the City Council with annual updates regarding the progress on implementation of the recommendations through the Diversity Implementation Form; and NOW, THEREFORE, BE IT RESOLVED that the Iowa City City Council hereby approves the attached staff recommendations for implementation of the various recommendations made by the Ad Hoc Diversity Committee. Passed and approved this 18th day of June 120 13 A. MAYOR p oved by ATTEST: CITY CEFRK City Attorney's Office Resolution No. 13 -217 Page 2 It was moved by Payne and seconded by Dobyns the Resolution be adopted, and upon roll call there were: AYES: x x x X x x x NAYS: ABSENT: Champion Dickens Dobyns Hayek Mims Payne Throgmorton ` � 1 Aft ww �� CITY OF IOWA CITY Diversity Implementation Form (Updated 6/13/13) In June 2012, the Iowa City City Council established the Diversity Committee which was formulated to serve as an ad -hoc council committee to review issues relating to diversity within the Police Department and the Transportation Services Department. In addition, the committee was charged with reviewing the Police Citizen's Review Board (PCRB). The scope of the committee was to review the policies, practices, and procedures within the departments, including the PCRB, and provide a set of recommendations to the City Council on diversity related matters. From September 2012 to March 2013, the committee reviewed and investigated the departments and developed a set of recommendations. The recommendations are separated between the Police Department, the Transportation Services Department, and the PCRB. The general recommendations are provided below. Iowa City Police Department 1. Changes should be made in the Police Department to create a more positive culture that focuses on a "protect and serve" approach. 2. Increase the understanding between police officers and the minority community. 3. Respond to the pending recommendations to Council from the Human Rights Commission. Police Citizens Review Board 1. Increase public awareness of the Police Citizen's Review Board and the complaint process options. 2. Change the process and procedure for the Police Citizen's Review Board to address the issue of public distrust. 3. Respond to the pending recommendations to Council from the Police Citizen's Review Board. Iowa City Transportation Services Department 1. Iowa City Transportation Department work on providing additional transit options. 2. Look into alternatives to notifying the public about acceptable behavior expectations and procedures. 3. Increase community outreach efforts. 4. Improve overall environment of downtown interchange and high volume bus stops /shelters. 5. Improve communication between other transit services in the Iowa City /Coralville vicinity. The recommendations included a reporting component as well which recommends an annual report be provided to the City Council which highlights various statistical data and information for the Council's review. Status Report: The City Manager's Office is coordinating the implementation of the recommendations. This Status Report explains each of the recommendations, staff's response to the recommendations, names a primary staff contact, defines the anticipated steps needed to achieve the desired outcomes, and presents a timeline for completion of specific projects. ipN'A CITY POLICE Department: Summary: FY 2013 -2014 Diversity Committee Police and Public Safety Recommendations Iowa City Police Department The Diversity Ad -Hoc Committee identified assorted policies, practices and procedures and generated recommendations to address diversity related matters within the department. Below is an outline of the recommendations, the staff's response to the recommendations, a primary staff contact, and a timeline for completion of specific projects. Recommendation A: Recommend changes be made in the Police Department to create a more positive culture that focuses on a "protect and serve" approach. Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status Al. Replace the police City staff concurs with the Continue work to develop a Expect In Production recruitment video. recommendation and directed newvideo. completion within staff in March 2013 to replace the 3 -6 months and video with a video focusing on the managed by the community, benefits of working City Managers for Iowa City, and the City s Office and City strategic plan. The recruitment Cable Division. video is only a small portion of police recruitment efforts. Recruitment efforts are designed to reach diverse populations. Currently, during the recruiting process informational posters are sent to approximately 50 educational institutions and career /placement centers and 3 Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status approximately 40 employment /career centers. Entities included in this mailing are the Spanish Speaking Peoples Commission of Iowa, Black Cultural Center in Ames, MLK Jr. Center for Education & Training in Waterloo, Iowa Commission on the Status of Women, Iowa Civil Rights Commission, NAACP in Sioux City, Indian Youth of America Inc. in Sioux City and the American Indian Council in Sioux City. Informational posters are also displayed in Iowa City Transit buses. Police entry level position openings are posted at multiple locations on the City of Iowa City website, advertised in the City Personnel Office and on Jobline. Media releases are issued announcing the openings and a website is maintained specifically for law enforcement positions. In addition, Facebook and Twitter are utilized to disseminate information. Print ads are placed in local newspapers including the Iowa City Press Citizen, Cedar Rapids Gazette, Des Moines Register, Quad Cites Times, Waterloo -Cedar Falls Courier (ads were also on the Times and Courier websites). Ads have been placed on job websites including Co rrido rCa reers. co m, CareerBuiler.com and law 0 Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status enforcement websites such as policelink.com, officer.com, theblueline.com, lawenforcementjobs.com and the website for the International Association of Chiefs of Police. The Iowa City Police Department plans on continuing to expand recruiting efforts by sending a recruiting team (including a female supervisor) to college career days and job fairs highlighting career opportunities at the Iowa City Police Department. A2. Encourage more City staff believes more Continue efforts to develop Ongoing- The relationship - building relationship building is critical to connections between the ICPD will manage. activities with the police the future of the Police ICPD and the community. officers and members of Department. Currently, the Iowa In an effort to develop the public. City Police Department partners connections between the with the Strive for Success Police Department and the Mentoring program. Additional youth in the community, outreach is completed by the Police Department participation in National Night out, worked with the Iowa City Safety Village, FAS TRAC, Community School system Immigrant Voices, Restorative to pursue a grant that Justice, Bike Rodeos and would aid in funding School speaking at various schools and Resource Officers. While pre - schools. Additionally, these efforts were not outreach is made through the UI successful at this time, we Children's Hospital Safety Fair, 319 are committed to continue Music Festival, Fraternity and to work with the school Sorority Safety presentations. The system in an effort to Police Department works with expand positive organizations and committees relationships with our including Children of Promise, the youth, and to continue to Consultation of Religious work with the school. We 5 Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status Communities — Coalition for Racial have also committed to Justice, the School Attendance expanding relationships Task Force Mediation Team, the with the general public by Johnson County Systems of Care implementing the Badges Work Group, the Child Protection for Baseball Program and a Team, HACAP Housing Council, graffiti cleanup program in and the Disproportionate Minority partnership with Juvenile Contact Committee. City staff Court and Mayors Youth encourages members of the Empowerment Program. minority community to participate The Police Department will in the ride along program offered work toward incorporating by the Iowa City Police street officers participation Department. in crime prevention activities specifically in the attendance of meetings with Immigrant Voices and the Neighborhood Centers located on Broadway Street and Pheasant Ridge. Additional outreach activities will be conducted at Forest View and Cole's Trailer Courts. Encourage members of minority community to participate in ride along program. A3. Research the The City currently provides Continue to search for Ongoing- The viability of restructuring training opportunities for opportunities to expand ICPD will manage. the Police Department community policing. The COPS community policing efforts. to adopt a community grant provides for two new A history of participation in policing model. community policing positions community policing and within the ICPD. community relationship The Iowa City Police Department building will be a strong has implemented many of the factor for consideration in common strategies of community employment and 0 Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status policing. At the patrol level, in an promotions within the effort to provide consistency in Police Department. enforcement, accountability and relationship building, officers are assigned a specific patrol area for a minimum of a one year time period. The ICPD has also committed a considerable amount of resources to build partnerships and relationships through the Crime Prevention Office and the Police Sub- Station. In addition, we have recently been awarded and implemented a COPS grant which provides partial funding for two additional officers to focus their efforts on the downtown area, and neighborhoods in general. In an effort to expand our community policing model, the department assigned an investigator to specifically work with juveniles. This Investigator has established and maintained relationships with Juvenile Court, The Department of Human Services, and a variety of community organizations. 7 Recommendation B: Recommend opportunities to develop understanding between police officers and the minority community. Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status B1. All police officers All officers receive diversity Continue to provide Ongoing- The receive information / training, which include/ have diversity related training ICPD will continue education so they are included the following list. Each opportunities. to manage. less likely to make topic below is provided as a class The Police Department has assumptions regarding as a component of an officers and will continue to ensure minority populations. required Multiple Agency Training that diversity training is Sessions (MATS) or Police Legal given a high priority. The Sciences training (PLS). Police Department has committed to participating • Diversity Training (provided by in the 2013 Reducing Racial Diversity Focus) and ethnic disparities in • Mental Health Issues Juvenile Justice Certificate • Ethics Program at the Center for • Epilepsy Response Juvenile Justice Reform at • Emotionally Disturbed Persons Georgetown University • Immigrations /Customs (September 23 -27, 2013). • Mental Health Diversion The Johnson County team • Dealing with Mentally Impaired includes a representative • Biased -Based Policing/Racial from the Juvenile Court Profiling System, a District Court • Sexual Harassment Judge, and the Coordinator • Civil Rights for the Johnson County • Illegal & Undocumented Aliens Disproportionate Minority • Low I.Q. Contact Committee. • Service Dogs Additionally, the Police • Foreign Nationals Department is working with Dave Kuker, with the Iowa Department of Human Rights, Division of Criminal and Juvenile Justice Planning in an effort to identify alternatives to arrests, specifically related 0 Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status C1. Additional City staff concurs with the to low - level, public order Ongoing- The education and recommendation. Currentlythe allegations. ICPD will continue B2. Officers need to Staff concurs that each contact is Continue to pursue the Ongoing- The handle situations to be handled consistently and highest degree of ICPD will manage. consistently for all with the highest degree of expectations from police community members. respect. Situations vary and officers. This expectation needs maintaining officer discretion with Department will actively to be clearly the expectation of consistent recruit minority members communicated and officer behavior is the standard. of the community to Officer behavior needs Supervisors have been instructed to be monitored. to specifically evaluate their reviews of officer recordings to monitor officer interaction with the public. Inappropriate officer interaction will be immediately addressed and documented consistent with the Departmental Discipline Philosophy General Order. Recommendation C: Recommend opportunities to assist the public with educational opportunities Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status C1. Additional City staff concurs with the Continue efforts to develop Ongoing- The education and recommendation. Currentlythe relationships with various ICPD will continue information needs to be Police Department participates in minority communities in to manage. provided to members of a monthly training with youth Iowa City. Recommend the minority regarding contacts with police and publishing efforts already communities for them providing information and occurring. The Police to gain an understanding on police Department will actively understanding of their procedure in collaboration with recruit minority members rights and Mayors Youth Empowerment of the community to 9 Sub Staff Response Staff Contact/ Current Status Recommendation Recommendation Timeline responsibilities. Program. participate in the Citizen's Police Academy. The Police Department will expand outreach efforts by educating the public on the availability of speakers and presenters for public meetings and educational activities. C2. Strengthen City staff concurs with the Continue efforts and Ongoing- The community recommendation to strengthen determine ways to enhance ICPD will continue partnerships with community partnerships with communication efforts. The to manage. community and various stakeholders in the Police Department will work neighborhood community. The Police toward incorporating street organizations to Department command staff and officers participation in provide educational officers have participated and crime prevention activities opportunities, and maintained working relationships and community outreach disseminate with various stakeholders in the programs. information. community, including the Disproportionate Minority Contact Committee, FAS TRAC, Immigrant Voices, Restorative Justice, The Iowa City Community School District Core Management Team and Children of Promise. C3. Develop City staff has worked on this Continue efforts with Ongoing- The partnerships with the concept in the past with community agencies to ICPD will manage. schools and community community agencies. develop a Police Cadet youth groups to Program. Develop a grant implement a Police program modeled after the Cadet Program, which PIN grants to provide introduces youth to the learning opportunities for field of law younger citizens. enforcement. 10 Recommendation D: Committee Response to the Pending Recommendations to Council from the Human Rights Commission Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status Ad Hoc supports this City staff will research this Review the issue and return City Managers Current Status recommendation: recommendation and report back to Council with a Office /City Al. Distribute literature to the City Council. recommendation. Attorneys Office - The Human Rights information regarding the Police updated and pertinent 3/6 months. Commission would Citizens Review Board in locations information to the public the City Clerk's support the City in throughout City Hall and the Iowa regarding the PCRB. Access Office. Input will pursuing a municipal issued identification card, implemented in a manner to protect the safety of undocumented persons. (Recommend by the HRC on December 18, 2012) POLICE CITIZEN'S REVIEW BOARD Recommendation A: Increase Public Awareness of the Police Citizen's Review Board and the process by which to file a complaint Sub Staff Contact/ Staff Response Current Status Recommendation Recommendation Timeline Al. Distribute literature The City currently offers Continue to provide The primary regarding the Police information regarding the Police updated and pertinent contact will be Citizen Review Board in Citizens Review Board in locations information to the public the City Clerk's the community so that throughout City Hall and the Iowa regarding the PCRB. Access Office. Input will 11 Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status information is readily City Public Library. Brochures are to relevant information will be solicited from available to the public. available at the Neighborhood be improved on the City the PCRB Centers of Johnson County at both website and promoted. members, the the Broadway Center and Police Pheasant Ridge locations. Department and Information is also provided the Equity online atwww.icgov.o . The Director. This is information online includes: an ongoing project. 1. Forum Summaries The City s 2. Annual Reports communication's 3. Complaint Reports division will also 4. Complaint Forms be involved. 5. Contact Information A2. Prepare a video City staff believes that the City staff will develop a The primary to be shown to a variety creation of a video which can be public information video contact will be of local organizations aired on City Channel 4 would be regarding the PCRB. City the City Clerk's and on the City Cable beneficial to publicize the value of staff will then air the video Office. Input will Channel. the PCRB. Those participating in on City Channel and be solicited from the video can highlight the process online. The video will be the PCRB and purpose of the PCRB. This can recorded in away that members, the be followed up with directing the allows for the reuse of the Police public to learn more about the video at different points in Department and PCRB and can be posted on the the future. the Equity City'swebsite. Director. We expect this video could be complete within 6 months of initiation. 12 Recommendation B: Increase Public Awareness of the Police Citizen Review Board and the process by which to file a complaint Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status B1. The person filing the City staff believes that having a Reject this recommendation complaint will have the member of the PCRB participate in to ensure board objectivity. option of requesting that the interview process may a member from the jeopardize the objectivity of said Police Citizen Review member. While it would be Board participate in the possible to exclude the member complainant's interview who participated in the interview with the Police from the subsequent decision Department. (PCRB making process, this is a small recommendation #3) commission and such an approach could exacerbate the quorum challenges. The complainant already has the right to request an additional party in the interview (eq. legal counsel) and may have the right to request the Equity Directors presence as well (See B2). B2. The Human Rights Currently, City Clerk's staff The Equity Director is This can be Coordinator serves as an answers questions and provides available to provide implemented assistant and provides materials for complaints involving information to the with changes to education about the Iowa City police officers and complainant about the the Standard process. Once a options available to file receive PCRB process and to assist Operating complaint has been complaints at the Police the complainant in Procedure. The received, the Human Department or with the PCRB for understanding the process. City Attorneys Rights Coordinator will officers. City Clerk staff refers It is not recommended that Office, City Clerk's be informed and will individuals with questions the Equity Director Office, and the send a letter to the regarding non Iowa City officers to participate in the PCRB will prepare person filing the the Equity Director. Individuals complainant's interview SOP's for Council complaint to offer are referred to the Equity Director with the police department action within 3 support through the with questions regarding State as the Equity Director months 13 Sub Staff Response Staff Contact/ Current Status Recommendation Recommendation Timeline process. The Human filings. should not be put in the Rights Coordinator will actual or perceived position be available to address of advocating for the any questions or complainant. concerns that the individual may have and will extend an invitation to accompany them in the complainant's interview with the Police Department. B3. It is recommended The importance of maintaining The City Manager will This can be that the City Manager objectivity in these cases remains participate in the interview implemented participate in the a critical component of the process with the officers with changes to interview with the Police process. City staff believes that involved but that a review is the Standard Department and officer the City Manager can participate done at the end of two Operating in question. in the interviews but wishes to years to ensure the practice Procedures with a review this practice over time to is producing its intended sunset and ensure the recommendation is purpose. required review in achieving its intended purpose two years. The and the integrity of the process is City Attorneys maintained. Office, City Clerk's Office, and the PCRB will prepare SOP's for Council action within 3 months. B4. The complainant will The City can offer an exit survey Develop a survey tool and This can be be offered an exit tool to the complainant to provide provided to complainants at implemented survey. staff and the public with their the end of the process. with changes to perceptions of the process. The the Standard data derived from the survey can Operating be provided as a component of Procedures within the annual report. 3 months. The City Clerk's Office 14 Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status Recommendation Recommendation and the Equity C1. Change the name to City staff believes this is a Council Staff recommends an Director will Citizens Police Review decision regarding the ordinance change if the prepare the Board. (Recommended identification of the board. desired outcome is a name survey tool. B5. Terms for the Police Staff believes that the definition of The City Council should and the City Citizen's Review Board terms for the PCRB should be a determine if changes to Attorneys Office should be limited to two decision made by the City Council, terms are necessary. within 3 months. four -year terms. not City staff. Staff recommends an Ordinance will be Recommendation C: Committee response to the pending recommendations to Council from the Police Citizen's Review Board Sub Staff Response Staff Contact/ Current Status Recommendation Recommendation Timeline C1. Change the name to City staff believes this is a Council Staff recommends an Ordinance will be Citizens Police Review decision regarding the ordinance change if the prepared by the Board. (Recommended identification of the board. desired outcome is a name City Clerk's Office by the PCRB June 12, change. and the City 2012) Attorneys Office within 3 months. C2. To remove the City staff concurs with this Staff recommends an Ordinance will be language regarding assessment. Formal mediation ordinance change. prepared by the formal mediation within does not occur as the named City Clerk's Office the city code and from police officers choose not to and the City the Standard Operating participate. Attorneys Office Procedures. within 3 months (Recommended by the PCRB June 12, 2012) M. No change in the The Diversity Committee Staff recommends an Ordinance will be PCRB's 45 -day reporting recommended against the ordinance change, prepared by the period as it may impact request, opting to retain the 45- City Clerk's Office 15 Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status time to process day reporting. City staff concurs and the City complaint. with the PCRB's original request to Attorneys Office (Recommended change change to 90 -days because it is within 3 months. to 90 -days from the difficult for a volunteer board, PCRB October 9, 2012) which meets once a month, to make the current 45 -day requirement. 16 bwa City Transportation Services Department: Summary: FY 2013 -2014 Diversity Committee Transportation Services Recommendations Iowa City Transportation Services The Diversity Ad -Hoc Committee identified assorted policies, practices and procedures and generated recommendations to address diversity related matters within the department. Below is an outline of the recommendations, the staff's response to the recommendations, a primary staff contact, and a timeline for completion of specific projects. Recommendation A: Recommends the Iowa City Transportation Department work on providing additional transit options Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status Al. Sunday service City staff believes a detailed look Develop a report to outline Iowa City Transit - options assessing the into the options available would Sunday service options to 6 -12 months. free downtown shuttle address the recommendation. include costs, estimated as a potential revenue rides and alternative route to offset transportation solutions. additional bus services This will be submitted in a or researching how to report as a part of a system develop a free shuttle wide evaluation. service in other areas. A2. Expand times on City staff believes a detailed look Evaluate service needs for Iowa City Transit - Saturday. into the options available would Saturdays. This will involve 6 -12 months. address the recommendation. a community outreach piece to gather feedback on transportation needs. This will be submitted in a report as a part of a system 17 Sub Staff Response Staff Contact/ Current Status Recommendation Recommendation Timeline wide evaluation. A3. Increase start times City staff believes a detailed look Enhance outreach efforts to Iowa City Transit - for weekday services, into the options available would businesses along Heinz Rd. 6 -12 months specifically for certain address the recommendation. and Industrial areas in Iowa routes and service areas City to evaluate needs of where there are swing businesses to lead to shifts such as the Heinz outline of proposed Road Area. Further solutions /recommendations suggests that Transit for any necessary service Services contact enhancements. management of the businesses in that area that may be able to assist with surveying the busing needs of their employees. A4. Recommend the City staff concurs with this Purchase and installation of Iowa City Transit - central bus facility uses recommendation. Transit drivers atomic clock for the 6 -12 months an atomic clock for the are currently required to sync downtown interchange is purpose of drivers to watches with the atomic clock at underway. Once installed, a sync their clocks /watch. the transit facility to make sure policy will be implemented The Transit Office is they are all operating on the same for drivers to routinely set placing a clock at the time. time pieces to displayed downtown interchange time. that syncs with a clock posted on BONGO and the City website. This would allow drivers and riders to routinely sync their watches, etc. with transit time. IN Recommendation B: Recommends the Iowa City Transportation Department look into alternatives to notifying the public about acceptable behavior expectations and procedures Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status Bl. Recommend creating City staff believes that an Iowa City Transit is in the Iowa City Transit/ a document /pamphlet education campaign for users will process of developing an City Attorneys outlining the procedure be a valuable tool. In the past, education campaign Office- 6/12 followed by the Iowa City training videos have been outlining proper conduct for months Transportation developed but are in need of users of the transit system. Department when there updating. This will be coordinated is an incident on the bus. with City legal staff for This information should review and be implemented be displayed on the bus, with the assistance of website, downtown communications staff. interchange, and schools. B2. Create Youth Liaisons City staff believes that an Iowa City Transit will Iowa City Transit - by partnering with local outreach program specific to engage schools to discuss 6 -12 months schools to find students youth in the community can be mechanisms to dispense in leadership roles to valuable for education of the information about behavior, help drivers with future users of the transit system. safety, regulations and incidents involving other policies related to use of youth. Youth Liaisons can the public transit system. be rewarded with free This will involve outreach to bus passes and/ or other schools in the community incentives to help for grades K -12. maintain order during school times. Youth Liaisons would be trained in peer mediations and de- escalation techniques and bus safety protocols. Should be current youth riders. 19 Recommendation C: Recommend the Iowa City Transportation Department increase community outreach efforts Sub Staff Response Staff Contact/ Current Status Recommendation Recommendation Timeline C1. Create a video with City staff concurs with this Develop a media campaign Iowa City Transit local youth /community recommendation. Transit has to promote and educate staff & City Cable members that explain developed videos in the past community members on Division- 6/12 how to appropriately use directed at the aging and disabled use of public transit. This months City transit services. community and sees value in will include school age users expanding to additional as well as other age groups. audiences. C2. Provide an interactive City staff believes this idea can be Include this idea as a part of Iowa City Transit informational kiosk at the incorporated into the downtown the upcoming City & City Managers downtown interchange. streetscape project targeted for downtown streetscape Office 2014 -15. project. C3. Connect with local City staff believes that an Develop a transit outreach Iowa City Transit schools, neighborhood expansive outreach program in program to include & City Planning associations, etc. to the community can be valuable for neighborhoods, schools, Department- 12 inform the community on communication of transit related social service agencies, months ongoing changes and issues. Senior Center and improvements in transit businesses. services. C4. Recommend Iowa City staff concurs with this Iowa City Transit is in the Ongoing- Iowa City Transportation recommendation. Transit staff process of setting up a City Transit Department staff has gone through training training program with the Department participate in ongoing programs in the past but these National Transit Institute to culturally and were one -time trainings. provide transit specific linguistically appropriate diversity training. This will diversity trainings. include, Coralville, Cambus and Johnson County. This will be ongoing training. C5. Recommends the City staff concurs with this Develop a survey Iowa City Transit Iowa City recommendation. Surveys have mechanism to evaluate the Department & Transportation been conducted in the past current transit system, MPOJC- 6 months 20 Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status Department create a related to customer experience, current gaps in survey addressing community transit needs and transportation and future current transportation transit use information. A more needs as it relates to public needs of the structured ongoing survey transit. This will be done in community. Specifically, program could provide additional cooperation with the the Committee opportunities for input. Metropolitan Planning recommends questions Organization of Johnson assessing: County. It will be o Community needs for distributed in multiple Sunday and extended formats in an effort to Saturday service. maximize access to the o Community needs for document. These formats extending service will include, web, both AM & PM on neighborhood committees, weekdays. mailings and hard copies o Assessing needs for distributed on the bus. low- income areas Hard copies will be made o Broad outreach and available in multiple publicizing of survey. languages to provide access to those that have limited In addition, English proficiency. Transit consideration must be is also interested in made for individuals investigating the not able to access the implementation of a "Mind survey electronically Mixer' type system for (access to hard copy) collecting input from the and translation needs community. for different languages and email distribution. Note: This survey needs to be implemented and analyzed in 2013. Subsequent surveys should be completed every two years. All survey results should be 21 Sub Staff Response Staff Contact/ Current Status Recommendation City staff concurs with this Recommendation Timeline accessible to the recommendation. Currently, to include current Department -3 general public. Transit has facility plans for all amenities, outline of future months Recommendation D: Recommend improving overall environment of Downtown Interchange and high volume bus stops /shelters Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status The Committee proposes City staff concurs with this Create a Transit Facility Plan Iowa City Transit the Iowa City recommendation. Currently, to include current Department -3 Transportation Transit has facility plans for all amenities, outline of future months Department work on buildings within the department. installations (short and long providing additional Transit also retains a list of all term) and establish transit needs as specified amenities and conducts maintenance plan below: maintenance of those facilities. document for ongoing o Pursue additional Formalizing this document will maintenance. seating in downtown help structure this process. interchange. o Increase number of shelters. o Increase frequency of maintaining bus stops (e.g. litter, overall appearance). 22 Recommendation E: Recommend improving communication between other transit services in Iowa City /Coralville vicinity Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status The Committee City staff believes continued Continue ongoing Ongoing -Iowa City proposes the Iowa City dialogue between the communications with Transit Transportation communities will lead to increases Coralville, Cambus and Department Department work on in efficiency. The implementation Johnson County to continue providing additional of the Bongo system has made to find ways to improve transit needs as transit information easier to communications, coverage specified below: access. and efficiencies as it relates to providing public transit o Establish radio services to the community. communication with Plans are in process for the the other transit next evolution of Bongo to services in order to include a trip - planner provide transfer function for utilizing Iowa options. City, Coralville or University o Trip planner to transit systems. include all local transit services and assist riders to travel throughout the Iowa City /Coralville area. o Review current services for streamlining and /or duplication of services with other transit services. o Consideration should be given to social and cultural issues when considering structural changes to the transit system. 23 REPORTING Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status Recommend that the City The City of Iowa City currently The "Diversity Ongoing- City of Iowa City and City provides the following reports: Implementation Form (DIF)" Managers Office Manager provide an will be the reporting with all involved annual report to the City 1. The Human Rights Commission mechanism for the diversity departments. of Iowa City Council and Annual Report which includes recommendations. The DIF the public concerning the complaint information received will be provided annually. status of law by the public in what areas and The reports cited in the enforcement, public on what basis. staff response will be transportation, and other provided together annually, City services or programs 2. Iowa City Police Department with the DIF. as these City services Traffic Contact Reports relate to the needs and reviewed yearly and available on concerns of the City s demand. The report can be racial /ethnic minority, broken down by numerous immigrant, juvenile, factors. elderly, disabled, poor, veteran, and other 3. Iowa City Police Department special populations. This School Visit and Incident annual report of the City Location Reports which can be Manager shall be called provided on demand. "The City of Iowa City Annual Equity Report." 4. Johnson County Incarceration Reports which have the capacity to break down inmates by charges, race, and other factors. 5. Incident Based Reporting reports are available monthly and yearly and can be reviewed with numerous factors. 6. Annual report on internal and 24 Sub Recommendation Staff Response Staff Recommendation Contact/ Timeline Current Status external investigations of officers, the outcomes of such investigations, and discipline action taken. 7. Human Resources submits the federally required EEO report to the federal government bi- annually. 8. Human Resources provides a statistical report on demographic data regarding city employees annually. 9. The Police Citizens Review Board maintains a central registry of all formal complaints against sworn police officers and provides an annual report to Council. 25