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HomeMy WebLinkAbout08-15-2013 Housing and Community Development CommissionHOUSING AND COMMUNITY DEVELOPMENT COMMISSION SENIOR CENTER, ROOM 208 28 S. LINN STREET, IOWA CITY THURSDAY, AUGUST 15, 2013 6:30 P.M. 1 Call Meeting to Order 2. Approval of the June 20, 2013 Minutes 3. Public Comment of Items Not on the Agenda 4. Staff/Commission Comment 5. Discuss Mayor's Youth Request to Use FY14 CDBG Funding at a new Project Site • Recommendation to City Council 6. Discussion Regarding Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) Requests for Funding • Review Project Rankings • Discuss Average Allocation Worksheet • CDBG/HOME Budget Recommendation to City Council 7. Discussion of the Community Development Celebration 8. Adjournment Please use the Senior Center Washington St. entrance. Doors lock at 7:00 PM MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JUNE 20, 2013 — 6:30 PM HELLING CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Michelle Bacon Curry, Andrew Chappell, Cheryll Clamon, Holly Jane Hart, Jim Jacobson, Christine Ralston, Rachel Zimmermann Smith MEMBERS ABSENT: Scott Dragoo, Charles Drum STAFF PRESENT: Tracy Hightshoe OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL: Motion to recommend to City Council the Aid to Agency guidelines for FY15 and subsequent funding rounds as identified below. Motion passed 6-0-1 (Hart abstaining) 1. A letter will be sent to all previous recipients indicating that FY15 funding will not be based on the amounts received in prior years. Funds will be awarded based on how well the agency meets the needs prioritized in the City's Consolidated Plan (a.k.a. CITY STEPS). The Joint Funding Application Guide will also include this information for Iowa City applicants. 2. The City will give priority to applications that are innovative, collaborative, avoid duplicative services and/or support long term fiscal sustainability. 3. The minimum allocation awarded will be $5,000. 4. At least 80% of the total funding will go to applications that meet one or more of the CITY STEPS high priority needs as identified below. To be considered meeting a specific need, at least 50% of the agency budget or staff time must be dedicated to meeting this need. Staff may request additional information to support the agency's claim. Applicant can apply for a certain program within the agency; however funding will be based on the program's budget and impact in addressing the need identified. • Crime Prevention and Awareness • Child Care Youth Services Financial Literacy • Substance Abuse Mental Health Services • Life Skills • Employment Training • Homeless Services - as it relates emergency rehab. for accessibility, utility assistance and shelter) to housing (maintaining housing includes emergency rent/mortgage, security deposits, 5. Up to zuu/o of the total funding may go to applications that meet low or medium CITY STEPS needs. 6. Additional questions will be added to the Joint Application or an Iowa City funding supplement: HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JUNE 20, 2013 PAGE 2 of 8 • What other public entitles has your organization sought funding from in the last year? • Who are your ongoing funding partners? • How do you address the specific need(s) checked under the CITY STEPS priorities table? • Do you have a fee structure for services? Please explain. CALL TO ORDER: The meeting was called to order by Chair Andrew Chappell at 6:30 p.m. APPROVAL OF MAY 7. 2013 MINUTES: Clamon moved to approve with correction. Zimmerman Smith seconded. A vote was taken and the motion carried 6-0-1 with Hart abstaining. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None received. STAFF/COMMISSION COMMENT: Chappell reminded those Commission members whose terms are drawing to a close what the date is for applying. Hightshoe explained that due to more than anticipated program income and projects that were unable to proceed, HCDC will have approximately $250,000 available to reallocate this summer. She said $100,000 came back from Isis Investments as they weren't able to purchase a third property; $30,000 came back from Habitat for Humanity who decided to purchase two instead of three properties, and we received about $100,000 in program income when The Housing Fellowship purchased Saratogs Springs, an affordable housing rental property previously assisted with HOME funds. In this funding round, there will be $110,000 in HOME funds and $140,000 in CDBG available. Due to this large amount, Hightshoe stated that the City is unable to wait until next year to allocate. She said the Commission's choices are to fund existing projects that didn't receive full funding, consider new proposals, or fund unfunded applications. She said staff prefers that the Commission fund two -three projects. Zimmermann Smith asked if they could return the money to HUD with the explanation that the Commission has funded the projects they want to fund, and they don't see anything pressing they wanted to do with the rest of the money. Hightshoe said the funds are returned funds from projects unable to proceed or program income from a previously assisted project and technically the City's funds to reallocate to eligible activities. HUD may frown on not utilizing the funds we have to address the needs identified in our Comprehensive Plan. Staff recommends opening up the applications and funding those projects that make an impact and address the City's identified priorities. Jacobson asked if they could fund an underfunded project instead. Hightshoe said they could if an applicant submitted a new application or request for funds. As this is additional money not identified previously in the FY14 Action plan, it would require an Annual Action Plan amendment regardless if new projects or additional funding to existing projects. Several commissioners said they would rather look at new projects. Hart said considering that they had applicants they might have wanted to fund more, she thought perhaps they should limit HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JUNE 20, 2013 PAGE 3 of 8 it to existing applicants. She stated she doesn't Know how many new applicants they would get and whether it would be worth their time and the commissions, but she's not opposed to opening it up to new applicants. Zimmermann Smith said since they had talked about how limited resources were In the last couple funding rounds, it's irresponsible not to ask for new applications. Hart said she thought there were enough commissioners who felt that had they had more funds, they might have allocated more to some of the previously submitted projects. Chappell said he'd like to get new applications with existing applicants able to request additional funding. Clamon said she's fine with getting new applications, but she wants to make sure they fully consider the ones who didn't get funded before. She said she wants everyone to be considered equally. Member asked staff why only 2-3 projects recommended for funding. Hightshoe stated they have limited funds and reviewing ways to make a greater impact with what we have while utilizing staff as efficiently as possible. Due to CDBG and HOME funding cuts over the past two -three years, the City has lost a full time equivalent position to administer these projects. Staff is no longer able to effectively administer 30+ projects annually. Staff is able to administer more than three; however wants to avoid funding 16 additional projects at $15,000 each with these funds. After discussion it was the Commission's consensus to indicate in the application both that the commission anticipates no more than two to three new projects will be funded and priority will be given to applications over $50,000. RCVIGYY NLLVVN I IVI`I rR%J%.=Qo FAIN IV Mar-1YV1CJ Subcommittee Update - Zimmermann Smith reported that both the Commission and the Council had some problems with the Aid to Agencies process and the Council requested that staff develop guidelines to assist the Commission allocate the funds. Staff is requesting HCDC input on the guidelines. She said the subcommittee is trying to develop a streamlined version of the process they follow for the allocation of these funds based on the CITY STEP priorities and putting the agencies on notice that the allocation they are used to getting every year may change. She said the subcommittee has developed a draft proposal for comment. Chappell said they are not suggesting another ranking system but are looking to have some priorities. He said that the consensus was that most of the money should be going to support the high priorities identified in CITY STEPS. He said the number they came up with was at least 80% to go to those agencies addressing high priority needs and then up to 20% to low and medium priorities. Hart asked about the minimum allocation being $5,000. Zimmermann Smith said that was a criticism from some Council members that it doesn't make sense to give an agency $1,000 which creates additional staff time to administer. Hightshoe said the issue to her seemed to be why the City is giving such small amounts and how much impact can that level of allocation make to the agency. What level of contribution makes the most impact to address the needs identified. Hart said she had a problem with using the word "innovation" in the guidelines and suggested instead that they say "priority will be given to sustainable projects that make a beneficial impact," which she thinks covers innovative new things but would also ensure quality. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JUNE 20. 2013 PAGE 4 of 8 Zimmermann Smith said that part of the criticism was that it was a closed process and the same agencies were getting the funding and previously it was in the hands of one to two persons. She said she believes the City Council wants a more open process that seems fair to everybody, and that was part of them asking to do this system overhaul. She says whether you call it innovation or something else, it encourages new people on a smaller scale because the percentage is limited, and it will perhaps encourage agencies to collaborate and do something new together. Hart said her concern is spending 20% of that money for something that's not critical, and a better term that she would strongly suggest that they use is "sustainable impact or beneficial impact", which is going to be an open incentive to new ideas but will also promote the idea of not just fly by night entrepreneur attitudes. She said they have also talked about if they fund something how likely is it to be able to continue on its own or without consistent funding. She would like to incorporate that term into the process rather than the word "innovation". Zimmermann Smith said she thinks the assumption is that Aid to Agencies will have an impact and they don't have to write that into their guidelines. Jacobson said he thinks this encourages collaboration. He suggested also getting a recommendation from an existing agency when a new agency applies based on what they've seen. He said none of these get prioritized above anything else. Hart said she would like the word "priority" removed. Bacon Curry said what if it said they would "invite innovation". Zimmermann Smith said she thought perhaps that innovation should be included as a priority for all of the money. Hart suggested wording like "would like to invite or consider innovative projects that will lend to sustainability." Zimmermann Smith said you want to welcome people who are new agencies because it's intimidating to come into a city where the same agencies get the same money, and that was the idea behind inviting people who might not otherwise think of new things to come and apply for funding. Hart asked if the idea of the 20% was to allow new agencies to apply. Zimmermann Smith said it was to allow a little flexibility if not a high priority. She said a new agency that would be a great project should still feel comfortable applying for funding, so that is why the sub -committee decided on "up to 20%". Chappell said he still likes the idea of a list of things they will look for and give priority to. Hart asked if 20% is not a huge chunk of money. Chappell said it's about $60,000 - $70,000. He said when you look at the group that applied last year, the vast majority fit under the group that would be eligible for at least 80%. Zimmermann Smith said she thought that funding some medium priority needs might keep people from ending up in critical needs situations. Jacobson says he thinks this serves as a non-profit incubator for new ideas. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JUNE 20, 2013 PAGE 5 of 8 Chappell asked if the Commission was comtortable wan the 80/20% numbers. Hart said her sticking point was still the word "prioritize". The rest of the Commission said it was fine with them, especially if they added the word "or" to read "consideration given to innovation or collaboration, avoiding duplicate services". Chappell said from a conversation he had with a City Council member there is a distinct concern about what are we doing to prioritize. He said he thinks this is a good start to doing that, and this is perhaps a sign that doing what's been done repeatedly in the past is not what the Council is looking for. Hart stated she still had concerns with the language. Jacobson asked if the priority statement applied to all the funds, not just 80% set -aside for high priority needs. After discussion about the language in these items, Chappell asked if there was a consensus to say that the first sentence of paragraph #5 will be applied to all applicants - "innovation, collaboration, avoiding duplicative services, and long-term sustainability of the organization." A majority of six Commission members agreed to this. Hart was in disagreement. Hart said she doesn't have a problem with prioritizing but with what terms the Commission is using to prioritize and with what they are prioritizing. She says she keeps hearing language creeping in and hears an agenda. Hart expressed the concern that she feels members may feel some agencies aren't working well or aren't spending money well. Many members stated they don't feel that way about any of the agencies who received funding. Chappell said his agenda is trying to come up with some priority to guide the allocation process. Zimmermann Smith all the Commissioners were uncomfortable with the process of Aid to Agencies. Hart said the Commissioners might have differences of opinions as to what kind of agencies or what kinds of needs the City has, and if that's the case, that ought to be reflected in the minutes of the meeting. She said she doesn't have a problem with prioritizing but with what terms the Commission is using to prioritize and if there's a difference of opinion, it should be out there. The Commission discussed how to verify if the agency addresses the need they identify on the application. The subcommittee used 50% of staff time or payroll dedicated to an identified need in order to check it on the application. Chappell said they wanted to give the staff the ability to make sure they could categorize the need. Chappell said they are saying that either 50% of the applicant's mission address the identified need or one of their programs focuses on the identified need. The Commission decided to ask applicants about their fees for services. There was more discussion about wording of the application. Chappell said if the City Council doesn't want priorities, they probably don't need the Commission. It was up the Commission to draft prioritizes that the City Council can adopt or amend based on their preference. Zimmermann Smith moved to recommend to City Council the Aid to Agency guidelines for FYI and subsequent funding rounds as identified below. 1. A letter will be sent to all previous recipients indicating that FY15 funding will not be based on the amounts received in prior years. Funds will be awarded based on how well the agency meets the needs prioritized in the City's Consolidated Plan (a.k.a. CITY STEPS). The Joint Funding Application Guide will also include this information for Iowa City applicants. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JUNE 20, 2013 PAGE 6 of 8 2. The City will give priority to applications that are innovative, collaborative, avoid duplicative services and/or support long term fiscal sustainability. 3. The minimum allocation awarded will be $5,000. 4. At least 80% of the total funding will go to applications that meet one or more of the CITY STEPS high priority needs as identified below. To be considered meeting a specific need, at least 50% of the agency budget or staff time must be dedicated to meeting this need. Staff may request additional information to support the agency's claim. Applicant can apply for a certain program within the agency; however funding will be based on the program's budget and impact in addressing the need identified. • Crime Prevention and Awareness • Child Care • Youth Services • Financial Literacy • Substance Abuse • Mental Health Services • Life Skills • Employment Training • Homeless Services - as it relates emergency rehab. for accessibility, utility assistance and shelter) to housing (maintaining housing — includes emergency rent/mortgage, security deposits, 5. Up to 20% of the total funding may go to applications that meet low or medium CITY STEPS needs. 6. Additional questions will be added to the Joint Application or an Iowa City funding supplement: What other public entities has your organization sought funding from in the last year? • Who are your ongoing funding partners? • How do you address the specific need(s) checked under the CITY STEPS priorities table? • Do you have a fee structure for services? Please explain. Ralston seconded. Motion carried 6-0-1 with Hart abstaining. DISCUSSION OF THE COMMUNITY DEVELOPMENT CELEBRATION Due to the absence of the intern who would be responsible for planning the celebration, it has been postponed until the fall. MONITORING REPORTS FY13 Economic Development Fund (Hightshoe) Trumpet Blossom Cafe, Baroncini and Molly's Cupcakes were all approved at the end of FY12 but spent their funds this year. They are all open and reportedly doing well. She said Economic Development funds also went to the Building Change program for fagade renovations in the downtown urban renewal area. Bo James, Quentins, Active Endeavors and Atlas were funded for exterior improvements. Most of the buildings were originally built in the late 1800s. Active Endeavor was built in the early 1970s. She said they will have about $60,000 left in the fund for Economic Development loans. She said she is reviewing two applications now. She said as of July 13t they will get another $89,000 in that fund. FY13 Housing Rehab — Rental Rehab (Hightshoe) HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JUNE 20, 2013 PAGE 7 of 8 She said as of May 31, Rehab. spent $191,000 for 25 CDBG funded projects with the average median income for those households being 39% of median income. Staff completed HOME rehab projects and home renovations through the GRIP program. GRIP is funded with general obligation loans that the homeowner repays over a 20-year period. They also continue to work on the UniverCity program. They work with various city departments and non-profit housing organizations for lead inspections and lead safe work practices. Rehab. completes a FY13 year-end summary for City Council in July/August. A copy will be routed to HCDC for review. ADJOURNMENT: Zimmermann Smith moved to adjourn. Jacobson seconded. 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BOARD OF DIRECTORS Offices: Katie Lammas President Bert Bide Vi.Pasident Brent D,,Neice secretary Miebael lehnurn Treasurer Kim Downes Past- President DvaKms: Mike Kemedv Mike Ouinlm Lori Welczvk Mark Semeth STAFF: Rover Lusala Enecubw Director Meem Gerber Program Director Kann Scott DirectmofFinance Kevin Kimm Business MaraW Kari WRken Din:ctorofHuman Resources a Support Services Chris CamobeB Director of Quality Assurance and Training Heart Hama Drector of Youth Leadership Program a F.Trsc Tammy Huls[ After School Service Coordinator Tracv Koenie Residential Progn m Service Coordinator Briama Becid. Day Programs Service Coordinator Deana AEtor Day Pmgmms Service Coordinator nmrsevn-e- Adinatsrative Assistant 407 Highland Ct." Iowa City, IA 52240 ° PHONE: 319-341-0060 r FAX: 888-883-1235 July 9, 2013 To: Housing and Community Development Commission & City Council From: Roger Lusala, Executive Director, MYEP Re: Request to transfer FY14 CDBG allocation Dear Commission and City Council Members: MYEP was recently awarded FY14 CDBG funds in the amount of $70,000. This grant money was awarded to us for the purpose of renovating the upstairs of our service center, located at 407 Highland Ct. The end goal of the renovation was to add administrative office space upstairs so we could increase our amount of programming space on the main level. We are currently at maximum capacity within our programming areas and therefore, unable to accept most current referrals. We have a growing waiting list of individuals in need of our services. Increased programming space is necessary in order for us to begin to eliminate this waiting list. Since the time we were given the FY14 CDBG allocation a new and exciting opportunity has come our way. The property for sale at 2929 E. Court St. was brought to our attention by our realtor. The property has been vacant, on the market for over a year, and the price reduced to below assessed value. After viewing the property we determined it is ideal for the nature and demand of our services. This opportunity would position us to have the ability to eliminate our current waiting lists, avoid the need for future waiting lists, as well as have enough office space for an administrative team that will grow along with expansion of our services. The property offers over 5,000 square feet of programming space which would allow us to expand our services for many years to come. The property was formally a church so has large open areas, classroom areas, a full kitchen, a small elevator, ample parking, and over an acre of yard area. All of this makes the property ideal for the daily functions of our Adult Day Program as well as our After School Program. The visibility of this location will also increase community awareness of our agency and its essential services. We have submitted an offer on the building that has been accepted, contingent on financing and approval of various exceptions needed from the City of Iowa City. If the sale goes through, our intent is to use that property for programming space and keep our current building at 407 Highland Ct. for administrative functions and performance of minimal programming. With only minimal programming taking place at Highland Ct., we will no longer need to renovate the upstairs to gain additional office space. The upstairs would then be available to utilize as storage space which would eliminate a monthly expense for rented storage units. Additionally, since we were awarded the FY14 CDBG allocation for Highland Ct. we have found out nine additional parking spaces are required by the City due to the number of offices that would be present after completion of the renovation. After considerable research and coordination with neighboring businesses, it appears we are unable to secure this additional parking within the required 300 feet. While we are willing to pursue the available exception through the City to avoid the parking space requirement, we are doubtful of the likelihood of MYEP exists to provide advocacy and support to at -risk youth, children and adults with disabilities who face barriers to independence, and resources to their families. Serving Johnson County since 1968 407 Highland Ct. ° Iowa City, G1 52240 ° PHONE: 319-341-0060 ° FAX: 888-883-1235 W W W.mygp.US approval. The Highland Ct. neighborhood is notoriously saturated with the number of cars already utilizing on -street parking. The City is actively researching the parking utilization with the possibility of implementing restrictions to on -street parking. While the Court St. location is ideal in most ways some up front improvements are necessary. The first priority is upgrade and expansion of the HVAC system. Currently, there is air conditioning to about two-thirds of the building. Due to many of our clients having heat sensitivity issues, air conditioning throughout the entire building is necessary. The inspection of the building also revealed that only two of the four furnaces are fully functioning. The second priority is replacement of exterior doors. Many of the doors are in disrepair and others will need replaced in order in increase wheelchair accessibility to the building. We would like to request that the FYI CDBG allocation of $70,000 be transferred to 2929 E. Court St. for completion of these necessary improvements. It is our belief that MYEP's ability to contribute to the initiatives and goals identified in the City's Strategic Plan will be increased if we are able to purchase this building, make the needed improvements, and move our programming. We will be able to increase the quantity of our services by eliminating our waiting list as well as make enhancements to the quality of our services in this new space. Permission to transfer the allocated $70,000 of CDBG funds to this new location is an important step that would assist us in moving forward with this exciting and challenging opportunity. MYEP, its Board of Directors, and the church's Board of Directors are all very excited about the possibility of this property continuing to provide important community services to the City of Iowa City. We would be more than happy to arrange a tour of this property to any interested committee members so they can see firsthand the opportunities this property provides. Please don't hesitate to contact us with any questions or concerns that arise. Thank you in advance for your consideration of our request! Best regards, Roger sala Executive Director MYEP MYEP exists to provide advocacy and support to at -risk youth, children and adults with disabilities who face barriers to independence, and resources to their families. Serving Johnson County since 1968 � W LU � � � g U W rol zce Z� �0 O_ � Zp wu � .j LU ce IL o 0 0 0 w w cc p p p p pwp N New 1Aw�N inO w w ww N w p o C O Swo M 0»0a�i�a4io o hw w w n w 0 0 0 p o S 0 o O p O o w^ M M» w w w G M w N N F- w LU L11 a $$ o R o o p o� �N g w w w � � w 0 G o p 0 0 0 0 0 0 o p z $� M&oH g 0 w w w N Z Q n ch, o M o 0 Q O P+ a 0 Ch p o o p o Z J a �w^ V aR 00 Lr p LL J ® V w w w w N mom ood M1 O MN..l "NO V S o M w i d �N w nN MW N ~W i M Q }oi O N O1 p N O h 0 N o qo74ovo N N w¢ a den opi gym m+ oi R gw w w i b f o 0 F ® f r a L4 a v x a tj d u c x B t" m $ MA $v ti a x o 2 li V wz Z In Z August 2013 FY14 CDBG/HOME Mid -Year Funding Round Housing Iowa City Univer0ty, HOME eligible only Habitat and THF, CDBG/HOME ell ible Requested Amount City of Iowa City — UniverCi Owner -Occupied Housing $60 000 Iowa Valley Habitat for Humanity — Owner -Occupied Hs 60 000 The Housing Fellowship — Rental Rehabilitation $74 997 Total Requested 197,997 Public Facilities (CDBG Eligible Only) Requested Amount City of Iowa City — Building Change Fa ade Improvements $50,000 Crisis Center — Facility Rehabilitation Parkin lot $100 000 IC Free Medical Clinic — Facility Rehabilitation $63,842 Mayor's Youth Empowerment Program — Property Ac . $70,000 MECCA — Facility Rehabilitation $45,417 Neighborhood Center of X — Facility Rehabilitation $84 000 Total Requested 413,259 Amount Available for Allocation: CDBG - $135,000 HOME - $1051000 CITY OF IOWA CITY r CITY OF IOWA CITY FY14 C®BG/HOME APPLICANT REVIEW Project Name & Page Number City of Iowa City — UniverCity Owner -Occupied Housing ProjectAddress 316 Douglass Court Activity Type Housing CITY STEPS Priority High — Rehabilitation of Existing Rental/Owner-Occupied Housing Units Amount Requested $60,000 Repayment Terns Recapture provision, loan forgiven after 15 years. Percent of Project Funded by CDBG/HOME 40% Property Taxes Property owners will pay taxes Z'` CITY OF IOWA CITY Project Summary The UniverCity Neighborhood Partnership is requesting $60,000 to do a complete rehabilitation of 316 Douglass Court and then sell it as an affordable owner -occupied home at approximately $90,000. This home would be the eighth renovated by the program in the Douglass Street/Court neighborhood. The goal of the program is to help stabilize and create affordable owner -occupied housing near downtown Iowa City and the University of Iowa campus. A deed restriction is placed on each UniverCity home that requires the home to remain owner -occupied for 20 years. Project Coordination The UniverCity Neighborhood Partnership coordinates with the City of with Existing Services other Services Availablee Iowa City, the University of Iowa, local lenders, and individuals in the in the Community community. Applicant History or This is the third phase of the UniverCity program; all homes in Capacity to Successfully Complete the Proposed previous phases are complete and sold or pending sale at the time of Project I this report. 1. Construction may not start until HUD approval, anticipated in October. Is this a problem? Summary of Items to be Addressed 2. HOME rules require a resale or recapture provision. Recommend recapture, 1/15 forgiven over 15 years (minimum period of affordability). r � 4 CITY OF IOWA CITY FY14 C®BG/H®ME APPLICANT REVIEW Project Name & Page Number Iowa Valley Habitat for Humanity — New Owner Occupied Construction ProjectAddress Mercer Park area or Saddlebrook II subdivision Activity Type Housing CITY STEPS Priority Production of New Owner Units — Low Amount Requested $60,000 Repayment Terms Resale Provision — Habitat must ensure the home remains occupied by an income eligible homeowner for 10 years OR homebuyer repays the HOME investment (or a portion thereof) at time of sale. Percent of Project Funded by CDBG/HOME 21 ova Property Taxes Property owners will pay taxes I? , CITY OF IOWA CITY Project Summary Applicant will purchase two lots to construct two single family homes for sale to eligible homebuyers under 50% of area median income. Project Coordination with Existing Services Iowa Valley Habitat for Humanity works with volunteers, donors, other Services Availablee agencies, churches, and businesses to build permanent, safe housing in the Community for households primarily under 50% of median income. p y Staff recommends no funding at this time. At the time of this report, five homes (two currently under construction) are to be built and sold with FYI HOME funds and one home needs to be rehabilitated and sold under the FY13 agreement. Applicant returned funds to be reallocated under their FYI owner -occupied rehabilitation program and did not pursue a third home under their FYI CDBG agreement for acquisition and rehabilitation. New HOME regulations require project close out within 4 months of Applicant History or final draw and automatic cancellation due to infrequent draws (no Capacity to Successfully draws within a 12 month period). Projects must proceed on a timely Complete the Proposed basis with regular draw activity. CDBG requirements for long Project p similar to HOME rules. g en standing o activities are now very Habitat has several open activities in the federal disbursement system (IDIS). Staff recommends no additional funding until the majority of the city assisted projects in Habitat's pipeline are built and/or rehabilitated, sold and closed out in IDIS. Concern: 2713 Whispering Meadows Drive — FY08 CDBG/HOME assisted home completed 6/28/2012 was not built per the City approved design. The home is not in compliance with the Affordable Housing Design Guidelines. Summary of Items NA to be Addressed I? CITY OF IOWA CITY FY14 C®EG/H®ME APPLICANT REVIEW Project Name & Page Number The Housing Fellowship — Rental Housing Rehabilitation ProjectAddress 114 Amhurst, 1206 Diana and 1717 Flatiron Activity Type Housing CITY STEPS Priority High — Rehabilitation of Existing Rental Units Amount Requested $74,997 Repayment Terms 10-year Declining Balance Loan Percent of Project Funded by CDBG/HOME 85% Property Taxes Tax Exempt CITY OF IOWA CITY Project Summary Project Coordination with Existing Services & other Services Available in the Community The project will preserve three existing affordable rental housing properties owned by a Community Housing Development Organization. THF's objective is to provide families with decent, affordable and stable housing. Even though all funding covenants and restrictions have been released on the project properties, THE has continued to offer the homes at rents that meet prior funding agreements. The rents at the project properties are significantly lower than current market rate renal homes and are affordable to the occupants. Rehab includes kitchen re -models, flooring, siding, gutters, garage doors and windows. The applicant has a long history of working with a variety of agencies, organizations and private businesses. Applicant has successfully managed hundreds of thousands of dollars Applicant History or of CDBG and HOME funded projects. THE has experience and a Capacity to Successfully Complete the Proposed successful track record with the acquisition, construction and management of affordable housing. THE qualifies as a Community Project g 9• q Y Housing Development Organization (CHDO). Summary of Items 1. Lead abatement may apply if the rehab. costs exceed $25,000 per to be Addressed unit. 1 � 3 14 k CITY OF IOWA CITY FY14 CDBG/HOME APPLICANT REVIEW Project Name & Page Number City of Iowa City — Building Change Downtown Fagade Improvements ProjectAddress Downtown Iowa City (City -University Urban Renewal Area) Activity Type Economic Development i CITY STEPS Priority Low- Rehab; Publicly or Privately Owned Commercial Amount Requested $50,000 Repayment Terms Forgivable loan over five years Percent of Project Funded by CDBG/HOME 40% Property Taxes Loans would go to private property owners that pay taxes iN i1111r�ss'� CITY OF IOWA CITY Continuation of downtown facade improvements to revitalize and sustain Iowa City's older buildings. The improvements will enhance Project Summary the aesthetics of the downtown, increase energy efficiency, improve accessibility, address building code violations, maintain the historic integrity of buildings, increase the taxable value of downtown buildings and continue business district revitalization. Project Coordination The City will offer the Building Change program for a limited time and with Existing Services & combine CDBG funds with other local funding streams until the program other Services Available ends. All improvements must be done in compliance with the City's in the Community building code, design review and must pass final inspection. Applicant History or Capacity to Successfully The City successfully manages millions of dollars of federal funds for Complete the Proposed a variety of programs and projects each year. Project 1. Eight projects (four CDBG funded) allocated funds to date. Average city assistance per project is $26,000. Average renovation project is $74,675. Estimate these funds will assist Summary ofItems 1-3 buildings. to be Addressed 2. All work will be subject to federal labor provisions (Davis Bacon — prevailing wages). FY14 C®EG/HOME APPLICANT REVIEW CITY OF IOWA CITY Project Name & Page Number Crisis Center of Johnson County — Parking Lot Repair Project Address 1121 & 1105 Gilbert Court Iowa City Activity Type Public Facility CITY STEPS Priority High — Homeless Prevention Amount Requested $100,000 Repayment Terms Conditional Occupancy Loan Percent of Project Funded by CDBG/HOME 830�0 Property Taxes Tax Exempt r , A k :•" CITY OF IOWA CITY Parking lots at the Crisis Center building and the 1105 building (future home of Free Lunch Program, National Alliance for Mental Illness and Project Summary offices/programming space for DVIP and Crisis Center) need grading and resurfaced. The two buildings are in a low spot and experience frequent flash flooding. Equipment and food have been lost in prior flood incidents and the improvements will reduce future flooding. I Project Coordination with Existing Services & The agency partners with several area service providers to coordinate other Services Available services and provide referrals. in the Community Applicant History or Capacity to Successfully The Crisis Center has completed CDBG projects in the past. Complete the Proposed Project 1. All work will be subject to federal labor provisions (Davis Bacon — prevailing wages), Section 3 and sealed bids for construction. Summary of Items 2. Due to issues regarding flooding and proposed construction cost, to be Addressed plans should be certified by an engineer. 3. Phase I improvements were approved in FY13. The project is not completed. What steps will applicant take to complete this project on a timely basis? 2 s, ...,,�,IV ;•_ CITY OF IOWA CITY FY14 CDBG/HOME APPLICANT REVIEW Project Name & Page Number Iowa City Free Medical Clinic- Basement Upgrade Part 11 Project Address 2440 Towncrest Drive Activity Type I Public Facilities CITY STEPS Priority Low- Health facilities Amount Requested $63,842 Repayment Terms Conditional Occupancy Loan Percent of Project Funded by CDBG/HOME 100% Property Taxes Tax Exempt CITY OF IOWA CITY Project Summary The project includes ceiling tile repair, drywall repair and painting, a new window, bathroom accessibility improvements, waterproofing of the lower level and new driveway along north side of property to create a healthy and usable lower level for patient services. The Free Medical Clinic provides services to 475 clients with chronic medical conditions. If funded this basement renovation project would expand case management and provide a space for preventative and educational services. Free Medical's FYI project was awarded partial funding. FYI funds will be used to replace flooring, mold removal, HVAC and some bathroom improvements on the lower level. This would complete the proposed renovations to the lower level. Project Coordination with Existing Services & The Iowa City Free Medical Clinic has a long history of coordinating with other Services Available many area businesses and agencies. in the Community Applicant History or Capacity to Successfully Applicant has administered CDBG funds in the past successfully. Complete the Proposed Projects completed on time. Project 1. All work will be subject to federal labor provisions (Davis Bacon — prevailing wages) and must comply with federal procurement standards (competitive bids) for the proposed work. Summary of Items to be Addressed 2. If partially funded, which items would allow you to open up the lower level to patient services? 3. Can applicant provide any project match? e? IT' CITY OF IOWA CITY FY14 CDBO/HOME APPLICANT REVIEW Project Name & Page Number Mayor's Youth Empowerment Program, New Service Center Down Payment ProjectAddress 2929 E. Court St. Activity Type Public Facility CITY STEPS Priority High Priority — Child Care Center High Priority —Youth Programming Medium Priority — Handicap Facilities Amount Requested $70,000 Repayment Terms Conditional Occupancy Loan Percent of Project Funded by CDBG/HOME 8"�0 Property Taxes Tax Exempt CITY OF IOWA CITY Project Summary MYEP was allocated $70,000 in FYI funds for the rehab. of 407 Highland Court, their current facility. They are unable to proceed as City code requires them to have nine additional parking spaces within 300 feet. Applicant located a new building for purchase to house their adult day program and after school programs. The new building would allow them to increase services to approx. 50 clients. MYEP would maintain their current facility for administrative uses as well as some programming. In a separate letter, MYEP requests that the FY13 funds be used for rehab. of the proposed building on Court St. They are requesting an additional $70,000 for downpayment to acquire the building on Court St. Applicant has a signed purchase offer for $380,000 contingent on financing and approval of a special exception by the City. MYEP is a service provider under the State of Iowa Medicaid Waiver Home and Community Based Service. They assist clients (adults and children) with physical and/or mental disabilities. MYEP also provides services to area at -risk youth through their Youth Leadership and FasTrac programs. Project Coordination MYEP partners with many local agencies including the Iowa City School with Existing Services District, Kirkwood Community College, UAY, the ARC, Systems other Services Availablee in the Community Unlimited, Hope House, etc. Applicant History or Capacity to Successfully MYEP successfully completed the projects from previous funding Complete the Proposed rounds and has the capacity to successfully complete this project. Project 1. Day care (adult or child) is allowed in the RS-5 zone by special exception. Applicant filed for the special exception and the Board of Adjustment (BOA) will review the application on August 21. No further action necessary if BOA approves. Summary of Items 2. Recommend considering the request to allow rehab. with FYI to be Addressed funds for this property with the downpayment request. 3. The proposed building has a zero -step entrance, elevator and accessible bathrooms. What rehab. will be necessary? Does applicant have estimates? FY14 CDBG/HOME APPLICANT REVIEW CITY OF I~ CITY Project Name 8 Page Number MECCA - Updates and Improvements ProjectAddress 430 Southgate Avenue Activity Type Public Facility CITY STEPS Priority High — Substance Abuse Services Amount Requested $45,417 Repayment Terms Conditional Occupancy Loan Percent of Project Funded by CDBG/HOME 90% Property Taxes Tax Exempt c CITY OF IOWA CITY Project Summary Project includes updating the waiting room with a new entry door with a panic bar, new wall treatment and flooring, lighting, ceiling tiles and a secretary window. Applicants also request funds for the replacement of carpeting in the hallways and stairwells at the Transitional Housing Facility. Project Coordination MECCA has several community partners, including: Shelter House, with Existing Services & Community Mental Health Center and UIHC to provide joint case other Services Available planning. The applicant also purchases meals for their residential in the Community programs from Shelter House. Applicant History or Capacity to Successfully MECCA successfully completed the projects from previous funding Complete the Proposed rounds and has the capacity to successfully complete this project. Project Summary of Items to be Addressed 1. Only 36% of MECCA clients are Iowa City residents. Have other public and private entities been asked to contribute? 2. Does applicant have a building reserves budget? Applicant has requested funds over the last few years for repair/maintenance items that could possibly be funded through reserves. 3. Applicant received FY14 funds for flooring and updates to the RA Desk, counter space and improvements in the dining room and bathroom. MECCA received partial funding of $23,850 out of an initial request for $59,645. What will these funds pay for that is not included in the FY14 allocation of $23,850? 4. All work will be subject to federal labor provisions (Davis Bacon — prevailing wages) and must comply with federal procurement (competitive bid) procedures. FY14 CDBG/H®ME APPLICANT REVIEW CITY OF IOWA CITY Project Name & Page Number Neighborhood Center of Johnson County — Broadway Building Improvements: Phase II Project Address 2105 Broadway St. Activity Type Public Facility CITY STEPS Priority High Priority — NeighborhoodNouth Facilities/Child Care Amount Requested $84,000 Repayment Terms Conditional Occupancy Loan Percent of Project Funded by CDBG/HOME 92a�o Property Taxes Tax Exempt. i; L CITY OF IOWA CITY Project Summary NCJC received FYI funds for kitchen and multi -purpose room renovations at the Broadway Center to address space issues. More space is necessary to support programming needs. The second phase of improvements includes modifications to the lower level to make the space more usable for preschool, school -age, and community programs. NCJC accepts childcare subsidies to provide quality child care to low- income working families. They provide licensed childcare to 225 children daily (all facilities). NCJC also provides school age, adult and community programs. Project Coordination Neighborhood Centers has a number of existing partnerships with with Existing Services area institutions and organizations. There are limited subsidized day inthe Community other ices Available care options in the area. n the Applicant History or Capacity to Successfully Complete the Proposed NCJC has administered several CDBG projects. Project 1. All work will be subject to federal labor provisions (Davis Bacon — prevailing wages) and must comply with federal procurement Summary of Items standards (competitive bids) for the proposed work. to be Addressed 2. Applicant has not completed their FYI project. What steps will applicant take to complete this project on a timely basis? ng Project Name: Type of Project (checkorW.. 0 Homeownership 0 Rental OTenant Based Rent Assert. NRehabilitation (Rental and Rents/ Rehabi/itatron projects require the completion oirental housing ng pw /nllO d 1. Lead Applicant Name: Signature (please use blue Applicant Address: 410 E. Washington Street Contact Person: Doug Ongie Title: Community Development Planner Phone Number: 319.356.5479 Fax Number: E-mail Address: doug-ongie@iowa-city.org DUNS Number: 2. Secondary Applicant (if applicable): NA Signature (please use blue ink): _ Applicant Address: Contact Person: Title: Phone Number: Fax Number: E-mail Address: 3. Type of Applicant (check one). 0 Community Housing Development Organization 0 Private for -profit, individual or partnership applicant 4. Amount of HOME/CDBG Funds Requested: $60,000 0 Private non-profit organization Public Organization Housing 1 CDBG/HOME Funding Request 5. Provide a brief description of the proposed project & complete the table below. The University Neighborhood Partnership is requesting $60,000 to do a complete rehabilitation of 316 Douglass Court and then sell it as an owner -occupied home. This home would be the eighth home renovated by the program in the Douglass Street/Court neighborhood. The goal of the program Is to help stabilize and create affordable owner - occupied housing near downtown Iowa City and the University of Iowa campus. 6a. Based on the City or Iowa City HOME Projects Market Analysis Policy for New Rental Construction, Rental Rehab. & Acquisition of Existing Homes (rental), or New Owner -Occupied Home Construction & Acquisition of Existing Homes (owner -occupied), please identify the relevant market factors that will assist the City in verifying the demand for the proposed housing. If the project is large and/or complicated, the City may require a Market Analysis to support the project before entering a legally binding agreement for funds. This policy is not applicable to projects requesting funds for tenant based rental assistance, homeowner rehabilitation, downpayment assistance and CHDO operating expenses. 6b. How will this project meet the needs identified in the 2011-2015 CITY STEPS (www.icuoy.org/actionplan) Owner -occupied housing is listed as a high priority need in the 2011-2015 CITY STEPS, which states "elderly and small family owner households experience very high degree of housing problems, especially cost burden. Weatherization, emergency rehab and rehab activities help to decrease monthly utility costs and preserve and maintain the City's affordable owner housing stock" (p. 92). By fully rehabilitating affordable and workforce housing in our target areas, the University Neighborhood Partnership is maintaining the city's affordable housing stock and guaranteeing that it will remain owner -occupied for 20 years. 6c. Will this project address the established priorities in the City's Strategic Plan? Please Identify the priority(s). (www.icaov.org/strategict)lan) The UniverCity Neighborhood Partnership Program falls under the Neighborhood Stabilization Priority and is listed under the progress section in the City's Strategic Plan. Acquiring and rehabilitating rental housing in the near -downtown and near -University neighborhoods helps stabilize and encourage reinvestment in these neighborhoods. 7. Please specify the one most applicable priority need and priority need level, as shown in the 2011-2015 CITY STEPS Plan. Rehabilitation of Existing Rental/Owner-Occupied Housing High Priority Need Priority Need Level (High, Medium or Low) Housing 2 CDBGIHOME Funding Request 8. Please provide the requested loan terms and affordability period: Loan Affordability Principal Interest Amortization Period Yearly Amount Rate (Years) (Years) Payment rms F $60,000 0% 5 15 $0 equested* *Financing terms will be based on project feasibility and the ability to repay the loan. Terms approved by City Council may be different than what is requested. 9a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Please check the appropriate box if the funding source is committed. If not committed, please indicate when the applicant will apply for funds in Question #15, Project Timetable. Funding Source & Type of Funding Interest Funds: Amount Rate Amortization Term Committed? Iowa City CDBG or HOME $60,000 0 5 years 5 years OYes ONo Funding (public) State of Iowa HOME or $ OYes ONo CDBG (public) IFA — Low Income Housing $ OYes ONo Tax Credits (public) Bank Loan (private) $85,000 TBD NA until sold EYes ONo Applicant Contribution of $ OYes ONo Equity (private) Other Public Resources (please list) Down Payment Assistance $4,250 0 NA 0 EYes ONo Other Private Resources (please list) $ OYes ONo TOTAL $6%000` 9b. Please provide the uses of funds for the project. Uses of Funds Amount Acquisition: Building Acquisition $85,000 Land Acquisition $ Housing 3 CDBGIHOME Funding Request Uses of Funds Amount Site Improvements $ Construction $60,000 Professional Fees $ Construction Finance $ Permanent Finance $ Developer Fee $ Reserves $ Other (down payment): $4,250 TOTAL (Must equal TOTAL in IOa.) $149,250 Amount of Private Funds Amount of Public Funds Total Cost Per Unit $0 $60,000 Total Project Funding $60,000 $60,000 9c. What percentage of the proposed budget will be made up of private funds? (a) (b) (c) a + b (d) c= # Units 0% 10. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = $ _ Skilled labor ( ) _ _ _ _ hours x $_ per hour = $ Skilled labor hours x $_ per hour = $ Skilled labor ( ) hours x $_ per hour = $ Total $ 11. Please identify any identity of interest (IOI) relationships with the applicant and/or project owner, i.e. General Partner has a financial interest in the construction company, etc. NA 12. Describe what efforts have been taken to secure private or other public funding. The UniverCity Neighborhood Partnership has partnered with local banks in order to receive low interest loans to purchase the properties while the rehabilitation is occurring. The University of Iowa also provides funds for operating expenses for the program. 13. Program regulations require a 25% match for HOME funding. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. Housing CDBG/HOME Funding Request Local HOME funds requested: $60,000 Section 3 - Feasibility/ Need for SU sf I, x .25 = $15,000 Local Match 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). If applicant plans to apply for funds not committed to the project yet, include the anticipated date for application. Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG\HOME funding. Date: Description of Activity: Aug. 1, 2013 ' Acquisition of the property Aug. 2013 Construction bids go out Sept. 2013 Construction begins Nov. 2013 Construction ends and the home is made available to all UniverCity applicants 15. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent compared to market rates). This specific project is located in the Miller -Orchard Neighborhood, which has a wide variety of affordable housing, but much of it is rental or in need of rehabilitation. The UniverCity program's goal is to fix up the home and sell it at the price that we bought it for. That keeps the home affordable and allows the person or family to not have to worry about undertaking large rehabilitation projects. 16. To help promote the efficient use of federal, state and local funding please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the project will provide for affordable housing at rental rates or purchase price for owner -occupied housing units lower than those in the existing market. The rehabilitation loan will be forgiven if the applicant maintains the home their primary residence for five years. The program also deed -restricts all homes as an owner -occupied unit for 20 years and using HOME funds for the rehabilitation will require a 15-year affordability period. 17. Explain why this project needs and is worthy of the requested public subsidy. The UniverCity Neighborhood Partnership is a unique way of creating affordable owner -occupied housing, and due to the inflated demand of rentals near the downtown area, a forgivable rehabilitation loan is necessary to stabilize neighborhoods and create affordable housing. Housing CDBGIHOME Funding Request 18. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? The amount of funds requested for this project is enough to completely rehabilitate the project and sell it as an owner -occupied unit. No additional subsidy will be necessary. 19. If partial funds are awarded, will the project/program continue? EYes O No If yes, at what level? The project could continue with less funding, but it would be more difficult because of lead restrictions. If the project is fully funded, the home could be guaranteed to be gutted and fully rehabilitated. Reminder: Rental housing (including rental rehabilitation) projects MUST complete and submit the pro forma (excel format) provided by the City with this application. Rental housing applications submitted without the City's pro forma will not be considered. 20. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of all income levels. Please describe the target population this project is to serve and how the project will promote diversity within the neighborhood. The goal of the UniverCity Neighborhood Partnership is to stabilize neighborhoods and create a healthy mixture of owner -occupied and rental housing in one neighborhood. The program is open to anyone, but a majority of our applicants are young families or individuals that work in the downtown area. 21. Identify the location of the proposed project. 316 Douglass Court 22. Also, please indicate the number of persons or households that will be served by the proposed project by income category. (Please Note: If this application is funded, the information in this table will be used as income targeting for the CDBGXHOME Agreement). Number between 0 - 30% median income Number between 31 — 50% median income Number between 51 — 60% median income Number between 61 - 80% median income Number between 80 - 100% median income Number over 100% median income Total Percent LMI 23. Does the proposed project pay full property taxes? .'!es households (a) households (b) households (c) 1 households (d) households (e) households (f) 1 households (g) 100% (atb+ctd)=g O No Housing CDBG/HOME Funding Request If YES, what is the estimated value of taxes generated from this Project? (Increase of assessed value after rehabilitation) If NO, does the proposed project make a Payment In Lieu Of Taxes or pay at a reduced rate? OYes ONo If yes, what is the percent of full taxes paid? % and amount paid is $ 24. Does your project represent an innovative solution to meet the specific need It is intended to satisfy? If so, please explain. Yes, this is the only program of its kind in Iowa City. It shows an innovative partnership between the City, University, and local lenders. 25. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Objective: O Suitable living environment Outcome: O Availability/accessibility Output Indi ator: O Persons . Decent affordable housing . Affordability . Households (1 unit) O Creating economic opportunides O Sustainability O Housing units 26. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Recv'd Budgeted Amount Amount Expended (as of 6/30/13) Date All Units Completed FY11 (July 2010 - June 2011) $0 $0 FY12 (July 2011 - June 2012) $0 $0 FY13 (July 2012 - June 2013) $0 $0 27. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? 101 Yes O No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 28. Please provide a narrative or the education and experience of the key staff who will be implementing the development project. Staff does not include volunteers, board members and consultants. If utilized, please identify what role a consultant will play in the development of this project. City staff with years of CDBG and HOME experience will be administering this program. Housing CDBGIHOME Funding Request 29. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. Staff time will be paid with the City's general fund. 30. Provide a summary of your organization's portfolio. Include how many rental units you own/manage, how many homes you have built/rehabilitated/sold and what projects are in the pipeline. The UniverCity Neighborhood Partnership Program has rehabbed and sold 29 owner -occupied homes, one home has a signed purchase agreement and is expected to rehabilitate 17 more homes in the next year. Housing 8 CDBG/HOME Funding Request Housing Project Name: Type of Project (check one): )0( Homeownership O Rental O Tenant Based Rent Asst. (Rental and Rental Rehabilitation projects require the completion of rental housing pro forma) t1 I1 b.GF 4di 4; _.; )111 - 1. Lead Applicant Name: IOWA VALLEYHABITAT Signature (please use blue ink): Applicant Address: 2401 SCOTT BLVD., Contact Person: MARK PATTON Title: EXECUTIVE DIRECTOR Phone Number: 319-337-8949 Fax Number: E-mail Address: mark@iowavalleyhabitat.org DUNS Number: 123204880 CITY, IA 52240 2. Secondary Applicant (if applicable): Signature (please use blue ink): Applicant Address: Contact Person: Title: Phone Number: Fax Number: E-mail Address: 3. Type of Applicant (check one): O Community Housing Development Organization O Private for -profit, individual or partnership applicant 4. Amount of HOME/CDBG Funds Requested: $60,000 O Rehabilitation )00( Private non-profit organization O Public Organization Housing 1 CDBG/HOME Funding Request 5. Provide a brief description of the proposed project & complete the table below. Total Number of Units Proposed: Type of Units: Number of Units: Single Room Occupancy Efficiency 1 - Bedroom 2 - Bedroom 3 - Bedroom 4+ Bedrooms 2 � S8d1QI1 I — Afeed� i 6a. Based on the City of Iowa City HOME Projects Market Analysis Policy for New Rental Construction, Rental Rehab. & Acquisition of Existing Homes (rental), or New Owner -Occupied Home Construction & Acquisition of Existing Homes (owner -occupied), please identify the relevant market factors that will assist the City in verifying the demand for the proposed housing. If the project is large and/or complicated, the City may require a Market Analysis to support the project before entering a legally binding agreement for funds. This policy is not applicable to projects requesting funds for tenant based rental assistance, homeowner rehabilitation, downpayment assistance and CHDO operating expenses. --New Owner -Occupied Construction: The new homes Habitat builds are 30% more energy efficient than other new homes in the community (saving the owner $30-$55 per month on heating/cooling bills) AND they cost about 35%-50% less for ownership than a mmoarable sized market rate rental. This means that family is paying less for housing AND building up equity at the same time, 6b. How will this project meet the needs identified in the 2011-2015 CITY STEPS (www.icgov.org/actionDlan) --This program helps with Neighborhood Stabilization and increasing the number of Owner -Occupied housing units, especially fully handicap accessible housing. 6c. Will this project address the established priorities in the City's Strategic Plan? Please identify the priority(s). (www.icciov.org/strategicplan) --This effort increases the number of available and accessible units, makes housing much more affordable, and is sustainable since the mortgage payments back to Habitat then get recycled over 25 years to build more Habitat homes. In addition, we have documented that spending on new construction has about a 2.4 times multiplier on the local economy via the purchase of goods and services AND each home built pays, on average, $2600 in local property taxes. 7. Please specify the one most applicable priority need and priority need level, as shown in the 2011-2015 CITY STEPS Plan. Owner Occupied housing Priority Need High Priority Need Level (High, Medium or Low) Housing 2 CDBG/HOME Funding Request 8. Please provide the requested loan terms and affordability period: Loan Affordability Principal Interest Amortization Period Yearly Amount Rate (Years) (Years) Payment Terms $60,000** 0% 20 20 0 Requested* *Financing terms will be based on project feasibility and the ability to repay the loan. Terms approved by City Council may be different than what is requested. **Silent second mortgage, payable only upon sale to a non -income qualified buyer Housing 3 CDBG/HOME Funding Request 9a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Please check the appropriate box if the funding source is committed. If not committed, please indicate when the applicant will apply for funds in Question #15, Project Timetable. Funding Source & Type of Funding Interest Funds: Amount Rate Amortization Term Committed? Iowa City CDBG or HOME $60,000 OYes )0( No Funding (public) — State of Iowa HOME or $ OYes ONo CDBG (public) IFA — Low Income Housing $ OYes ONo Tax Credits (public) Bank Loan (private) $ ()Yes ONo Applicant Contribution of $120,000 ()Yes XX No Equity (private) Other Public Resources (please list) Housing Trust Fund Johnson $50,000 1% 1 year 1 yr OYes XX No Coutny Other Private Resources (please list) Iowa Valley Habitat $60,000 OYes ONo TOTAL $290,00 9b. Please provide the uses of funds for the project. Uses of Funds Amount Acquisition: Building Acquisition $ Land Acquisition $60,000 Site Improvements $8,000 Construction $186,000 Professional Fees $12,000 Construction Finance $2,000 Permanent Finance $ Developer Fee $ Reserves $7,000 Other (please specify): $ Admin, supervision $15,000 TOTAL (Must equal TOTAL in 10a.) $290,000 Housing 4 CDBGIHOME Funding Request Amount of Private Funds $ 230,000 (a) Amount of Public Funds $ 60,000 (b) Total Project Funding $ 290,000 (c) a + b Total Cost Per Unit $ 145,000 (d) c+ # Units 9c. What percentage of the proposed budget will be made up of private funds? 79.3% 10. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor 850 hours x $10 per hour = $8,500 Skilled labor (supervisors) 860 hours x $28 per hour = $24,080 Skilled labor (asst. supervisor) 300 hours x $10 per hour = $3,000 Skilled labor ( ) _ hours x $_ per hour = $ Total $35,580 11. Please identify any identity of interest (I01) relationships with the applicant and/or project owner, i.e. General Partner has a financial interest in the construction company, etc. n/a 12. Describe what efforts have been taken to secure private or other public funding. We have a twenty year track record of securing both private and public funding. To date, we have constructed more than 70 new homes and rehabbed or upgraded +40 more homes using grants. 13. Program regulations require a 25% match for HOME funding. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. Local HOME funds requested: $60,000 x .25 $15,000 Local Match '.4iG ,l.1 � _. "J ;,1'; A.,: F`,1" 11•ti. �, li. iYE" 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). If applicant plans to apply for funds not committed to the project yet, include the anticipated date for application. Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG\HOME funding. Housing CDBGIHOME Funding Request Date: Description of Activity: 10/1/2013 Project Start Date 10/30/2013 Purchase two single family building lots 5/1/2014 Start construction on one lot 6/1/2014 Start construction on second lot 8/30/2014 Dedicate house #1 9/30/2014 Dedicate house #2 15. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent compared to market rates). We build and sell our homes for ownership much more cheaply than any Section 8 rental property in the area: this means we utilize the HOME funds once and then no longer rely on public assistance to make it affordable. This one time expenditure means less reliance on future Section 8 funding and empowers the family to become part of the neighborhood and community. 16. To help promote the efficient use of federal, state and local funding please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the project will provide for affordable housing at rental rates or purchase price for owner -occupied housing units lower than those in the existing market. We propose having a silent second mortgage for the HOME funds, due and payable only upon sale to a non -qualified family (i.e. someone over 80% AMI); this feature assures the home remains affordable or the funds will be paid back if sold to a family who is over income. 17. Explain why this project needs and is worthy of the requested public subsidy. We are building HIGHLY energy efficient homes (much higher than the current code requires of all builders) which pay full property taxes AND puts a lower income family into home ownership for much less money than the equivalent Section 8 rental unit. By owning a home, the family vests itself in the neighborhood and schools, builds equity and actually is proven to help children perform better in school since they are not moving every 2.4 years (the national average for rentals for lower income families with school aged children). Housing CDBGIHOME Funding Request 18. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? The Habitat model is set up to require no more subsidies and, in fact, begins to pay back public funds through the payment of full property taxes. 19. If partial funds are awarded, will the project/program continue? )00( Yes 0 No If yes, at what level? We would endeavor to find lots which cost 10% less (if granted 10% less) but that would be a challenge as we already represent the lowest single family costper lot in the city. Reminder: Rental housing (including rental rehabilitation) projects MUST complete and submit the pro forma (excel format) provided by the City with this application. Rental housing applications submitted without the City's pro forma will not be considered. 20. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of all income levels. Please describe the target population this project is to serve and how the project will promote diversity within the neighborhood. We serve families who earn between 250/o-50% of area median income; many of our families are new immigrants who bring real family values, thrift, respect for the law and a good work ethic to the community. 21. Identify the location of the proposed project. We would look to purchase lots in the area near Mercer Park (in -fill lot) and in Saddlebrookl, the newest subdivision in town where much new growth has occurred. 22. Also, please indicate the number of persons or households that will be served by the proposed project by income category. (Please Note: If this application is funded, the information in this table will be used as income targeting for the CDBG\HOME Agreement). Number between 0 - 30% median income Number between 31- 50% median income Number between 51- 60% median income Number between 61 - 80% median income Number between 80 - 100% median income Number over 100% median income Housing households (a) —? households (b) households (c) households (d) households (e) households (f) CDBGIHOME Funding Request Total households (g) Percent LMI 100% (atbtctd) _ g 23. Does the proposed project pay full property taxes? )=Yes O No If YES, what is the estimated value of taxes generated from this Project? $5200 per year If NO, does the proposed project make a Payment In Lieu Of Taxes or pay at a reduced rate? OYes ONo If yes, what is the percent of full taxes paid? %and amount paid is 24. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain. Yes, the only way for a lower income family to get into any kind of home ownership in the community: lower income families find it nearly impossible to buy into existing housing older stock, let alone handicap accessible and highly energy efficient housing stock. 25. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Objective: O Suitable living environment Outcome: O Availability/accessibility Output Indi®tor. O Persons SeOon 5 - Capp/Wstaryef )0( Decent affordable housing O Creabng economic opportunities )O( Affordability Households O Sustainab ility O Housing units 26. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Budgeted Expended Date All Units Fiscal Year Funds Recv'd Amount (as of 6/30/13) Completed FY11 (July 2010 - June 2011) $114,000 $114,000 June 2013 FY12 (July 2011 - June 2012) $180,000 $180,000 Will be June 2014 Housing 8 CDBGIHOME Funding Request Amount Budgeted Expended Date All Units Fiscal Year Funds Recv'd Amount (as of 6/30/13) Completed FY13 (July 2012 - June 2013) $90,000 $50,000 October, 2013 27. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? )a Yes 0 No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 28. Please provide a narrative of the education and experience of the key staff who will be implementing the development project. Staff does not include volunteers, board members and consultants. If utilized, please identify what role a consultant will play in the development of this project. --Mark Patton, Executive Director. +20 years directing non-profit housing; has directed the building of +150 homes. BS/MS from Iowa State University; Summer School Kennedy School of Government C Harvard. --Christy Shipley, Construction Manager. 9 years of construction supervision and 7 years city public facilities operation. --Theresa Burns, Office Manager. 12 years of accounting and administrative supervision. --Josh Hall, Construction Manger. 3 years of construction supervision. 29. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. We have six fulltime employees: two directing construction, a volunteer coordinator (paid for by a grant), an office manager, a resource development person and the Executive Director. We are not allowed by our charter to charge any profit on our projects and we limit our overhead and administrative charges to each build to no more than S%. 30. Provide a summary of your organization's portfolio. Include how many rental units you own/manage, how many homes you have built/rehabilitated/sold and what projects are in the pipeline. We have built 78 homes (spread over three counties), remodeled 5 homes, installed ramps in 19 homes, and weatherized 44 homes. We have sold all the homes providing 0% interest mortgages and we only work on homes which are either owner occupied or ones we are going to sell to a lower income family. 0 Housing CDBGMOME Funding Request Housing Project Name: Affordable Rental Housing Rehabilitation Type of Project (check one): ()Homeownership 0 Rental (Rental and Rental Rehabilitation projects require the completion 1. Lead Applicant Name: THEHOUSINGFELLOWSHIP Signature (please use blue ink): Zti Applicant Address: 322 E. 2ND STREET, IOWA CITY, IA 52240 Contact Person: MARYANN DENNIS Title: EXECUTIVE DIRECTOR Phone Number: 319-358-9212 X5 Fax Number: 319-358-0053 E-mail Address: mdennis@housingfellowship.com DUNS Number: 964658236 2. Secondary Applicant (if applicable): N/A Signature (please use blue ink): Applicant Address: Contact Person: Title: Phone Number: Fax Number: E-mail Address: 3. Type of Applicant (check one): X Community Housing Development Organization ® Private for -profit, individual or partnership applicant 4. Amount of HOME/CDBG Funds Requested: $ 74,997 JUL 19 2013 ® Private non-profit organization O Public Organization CDBG/HOME Funding Request 5.` Provide a brief description of the proposed project & complete the table below. HOME funds will be used to rehabilitate three single family affordable rental homes owned by The Housing Fellowship for over 15 years. The homes are in need of rehabilitation. The homes are occupied by qualified low-income households. The homes will remain affordable post rehabilitation for an additional 10 years as required by the HOME regulations, although it is the intent of The Housing Fellowship that the homes remain affordable for the life of the properties. Rehabilitation will include kitchen re -models, flooring, siding, gutters, garage doors and windows. Contractors will be selected from several bids. Based on work competed on similar properties, it is expected that the per unit rehabilitation cost will be $29,583. This request is for $74,997 of HOME funds; THE will contribute $13,751 from general operating funds to the project. The project will be completed well within the required time frame. Total Number of Units Proposed: 3 Type of Units: Number of Units: Single Room Occupancy Efficiency 1 - Bedroom 2 - Bedroom 3 - Bedroom 3 4+ Bedrooms 6a. Based on the City of Iowa City HOME Projects Market Analysis Policy for New Rental Construction, Rental Rehab. & Acquisition of Existing Homes (rental), or New Owner -Occupied Home Construction & Acquisition of Existing Homes (owner -occupied), please identify the relevant market factors that will assist the City in verifying the demand for the proposed housing. If the project is large and/or complicated, the City may require a Market Analysis to support the project before entering a legally binding agreement for funds. This policyis notapplicable to projects requesting funds for tenant based rental assistance, homeowner rehabilitation, downpayment assistance and CHDO operating expenses. The following information is provided for an in-house review of the Rental Rehabilitation: Number of project units to be rehabilitated: three Rental Prices: The Housing Fellowship Project units as of 2013 - 114 Amhurst, $910 (most recent rent; the allowable HOME and Housing Choice Voucher rent. The home became vacant on July 1 and is undergoing turnover.) 1206 Diana, $596 1717 Flatiron, $626 * Even though all funding covenants for rent restrictions have been released, T-IF has offered the homes to families at reduced rents or lower than market rent. Vacancy rate (all THE rental units) - 2012 4.0% 2013 (to date) 4.8% *Chance in rental rates for the last two years: 2012 114 Amhurst = + $247, 1206 Diana = less $30, 1717 Flatiron = $0 2011; 114 Amhurst = +$37, 1206 Diana = less $3, 1717 Flatiron = +247 CooKs Area Apartment Survey — 2011- Average rent, three bedroom = $961 2009 - Average rent, three bedroom = $926 2011 Vacancy rate; three bedroom 2.58% 2009 Vacancy rate: three bedroom 6.17% Housing CDBG/HOME Funding Request Condition of Building ADDRESS Yr. Built Yr. Purchased by THE Price Amt. Rehab at Purchase Current Assessment 114 Amhurst 1974 1996 $77,000 $0 $101,370 1206 Diana Street 1955 1997 $73,000 $ 7,441 $107,310 1717 Flatiron 1978 1997 $83,000 $ 5,701 $115,690 All properties have original siding, gutters and windows. THE re -modeled the kitchens at 1206 Diana and 1717 Flatiron in 1997. Flooring and appliances fully depreciate after five years for residential rental properties. 6b. How will this project meet the needs identified in the 2011-2015 CITY STEPS ( ) The rehabilitation of existing affordable rental units is a high priority in the STEPS plan. The STEPS plan further states; "small families, specifically renters, experience the greatest degree of housing problems. Existing affordable housing demand exceeds projected demand, and the need for rental units far outpaces the need for owner units. 48 units originally constructed with Low Income Housing Tax Credit financing were converted to market -rate apartments (Villa Garden Apts.). There is a relative lack of available vacant housing units that are affordable and available for purchase and/or rehabilitation for lower income households. More than half of the privately assisted housing inventory in Iowa City is at risk for conversion to market rate housing. The City of Iowa City expects to focus its CDBG and HOME entitlement funds towards improving the quality of life in City neighborhoods for extremely low, very low, and low income households, and to preserve and increase the stock of affordable owner and renter housing units. With this in mind, the following housing priorities and objectives have been established: preserve existing affordable housing units. Work with local non -profits that own and operate privately subsidized housing that is at risk for conversion to market rate units. In many cases, these older affordable housing units are in need of rehabilitation. Iowa City and other local units of government should establish a preservation dialogue with the owners of these older properties in an effort to rehabilitate the units and maintain affordable rents. In many cases, these projects may require an infusion of HOME financial assistance." 6c. Will this project address the established priorities in the City's Strategic Plan? Please identify the priority(s). (www.icqov.org/strateqicplan Yes. Rehabilitation of existing rental units 7. Please specify the one most applicable priority need and priority need level, as shown in the 2011-2015 CITY STEPS Plan. Rehabilitation ofexistino rental units HIGH Priority Need Priority Need Level (High, Medium or Low) Section 2 - leveraging ReSourc 8. Please provide the requested loan terms and affordability period: 0% interest loan; 10 year declinina balance for ivable with a 10 year term of affordability Loan Affordability Principal Interest Amortization Period Yearly Amount Rate (Years) (Years) Payment Terms $74,997 0% 10 (declining 10 N/A Requested* balance forgivable) *Financing terms will be based on project feasibility and the ability to repay the loan. Terms approved by City Council may be different than what is requested. Housing CDBGIHOME Funding Request 91. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Please check the appropriate box if the funding source is committed. If not committed, please indicate when the applicant will apply for funds in Question #15, Project Timetable. Funding Source & Type of Funding Interest Funds: Amount Rate Amortization Term Committed? Iowa City CDBG or HOME $74,997 0% Forgivable 10 OYes XNo Funding (public) State of Iowa HOME or $ OYes ONO CDBG (public) IFA — Low Income Housing $ OYes ONO Tax Credits (public) Bank Loan (private) $ OYes ONO Applicant Contribution of $13,751 XYes ONO Equity (private) Other Public Resources (please list) Other Private Resources (please i1st) $ OYes ONO TOTAL $88,748 9b. Please provide the uses of funds for the project. Uses of Funds Amount Construction $88,748 Other (please specify): $0 TOTAL (Must equal TOTAL in IOa.) $88,748 Amount of Private Funds $13 751 (a) Amount of Public Funds $74,997 (b) Total Project Funding $88 748 (c) a + b Total Cost Per Unit $ 29,583 (d) c = # Units 9c. What percentage of the proposed budget will be made up of private funds? 10. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. t d labor (Board of Trustees*) _-' hours x $ 75 per hour = 1, ' ry t, Total $ 18,900 * 14 members, two hours per month for nine months (duration of the project). Housing CDBG/HOME Funding Request 11. Please identify any identity of interest (I01) relationships with the applicant and/or project owner, i.e. General Partner has a financial interest in the Construction Company, etc. N/A 12. Describe what efforts have been taken to secure private or other public funding. For this project no efforts have been made to secure additional sources of funding. As part of its Capital Improvement Plan THE has committed $13,751 to this project and has accessed I -Job grants and rehabilitated 23 other rental homes within the last two years. Funds have been received from the Housing Trust Fund of Johnson County to complete minor rehabilitation of 19 rental homes (underway). 13. Program regulations require a 25% match for HOME funding. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. Owner equity into the project and property tax exemption Local HOME funds requested: $ 74 997 x .25 = Loca/Match 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). If applicant plans to apply for funds not committed to the project yet, include the anticipated date for application. Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG\HOME funding. Date: I Description of Activity: 2013 1 Project Start Date 2013 1 Request November - December 2013 January - June 2014 1 Rehab Project 15. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent compared to market rates). The project will assure the preservation of existing affordable rental housing in Iowa City owned by a Community Housing Development Organization. THF's objective is to provide families with decent, affordable and stable housing. Even though all funding covenants and restrictions have been released on the project properties, THE has continued to offer the homes at rents that meet prior funding agreements. The rents at the project properties are significantly lower than current market rate rental homes and are affordable to the occupants. The incomes of the occupied project homes are below 50% AMI and the heads of the households are employed full-time. The family who lives at 1206 Diana Street has been there since June 2004; 1717 Flatiron since 2011 and 114 Amhurst moved in July 2013 after two years. The properties were acquired by THE in 1997. THE completed minimal rehabilitation (as needed) at purchase, but after 16 years, the homes are in need of rehabilitation. When City HOME funds were invested in the properties, it Housing CDBG/HOME Funding Request was not allowed for the HOME funds recipient to budget for repairs or capital improvements. THE has since budgeted for capital improvements with cash Flow and loans from other funders. These funds will help immeasurably to preserve the homes as affordable for the families. 16. To help promote the efficient use of federal, state and local funding please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the project will provide for affordable housing at rental rates or purchase price for owner -occupied housing units lower than those in the existing market. As a non-profit, Community Housing Development Organization, THE will maintain the dwellings as affordable for the life of the property. The terms of affordability on the homes expired but THE has offered them to low-income families at well below market rent; from $51 - $365/month. THF's mission is to provide quality homes to people of limited incomes; it is our mission and our practice. 17. Explain why this project needs and is worthy of the requested public subsidy. The public subsidy is needed in order to preserve affordable rental housing; a high priority in the City STEPS plan. WORTHINESS: Over the last 23 years, THE and the City have been partners in the provision of affordable housing. This round of funding is in part possible because of the repayment of HOME funds by THF. In 2010 THE partnered with the IA Department of Economic Development to pass disaster relief funds through the City of Iowa City to THF's Aniston Village project. As a result, the City received a windfall of $2.6 million in CDBG funds to allocate to several housing and public facilities project. One of the exemplary CHDO's in the State, THE has proven to be a capable CHDO; well managed, fiscally responsible and respected. THE has established and maintains viable public/private partnerships; including Iowa City. THE has a long history of meeting and/or exceeding performance targets, and compliance requirements largely within budgets. Excellent working relationships have been established with the City's PCD and Housing Authority staff. The Housing Fellowship's programs have impacted low-income families and the Iowa City Community in positive ways. The average length of stay for families in a Fellowship's rental home is 53 months; contributing to families' stability, increasing student performance and stabilizing neighborhoods. Tenants' lengths of stay are considerably longer than the average renter household in Iowa City. 18. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? The proposed rehabilitation items are major improvements to the properties and the materials and labor have long warranties (i.e. windows, siding). The steps implemented by THE to minimize future subsidies include the approved tenant selection plan, responsible property management and attention to regular, routine repairs. THE has a capital improvement budget for rental homes and regularly seeks other sources of funding for needed rehabilitation of properties. 19. If partial funds are awarded, will the project/program continue? Yes XNo (Not at this time.) If yes, at what level? Reminder: Rental housing (including rental rehabilitation) projects MUST complete and submit the pro forma (excel format) provided by the City with this application. Rental housing applications submitted without the City's pro forma will not be considered. Housing CDBGMOME Funding Request 20. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of all income levels. Please describe the target population this project is to serve and how the project will promote diversity within the neighborhood. The target population for this project is households with incomes below 50% AMI (HOME requirement). The three properties are located in three separate Iowa City Elementary Attendance Areas. The properties are modest, decent homes within established, modest neighborhoods. The properties fit in nicely and are indistinguishable from nearby residences. 21. Identify the location of the proposed project. 114 Amhurst, 1206 Diana, 1717 Fiafrron 22. Also, please indicate the number of persons or households that will be served by the proposed project by income category. (Please Note: If this application is funded, the information in this table will be used as income targeting for the CDBG\HOME Agreement). Number between 0 - 30% median income households (a) Number between 31— 50% median income _3 households (b) Number between 51— 60% median income households (c) Number between 61 - 80% median income households (d) Number between 80 - 100% median income _ households (e) Number over 100% median income households (f) 40tal _3 households (g) Percent LMI _3 (atbtctd) _ g 23. Does the proposed project pay full property taxes? ® Yes X No If YES, what is the estimated value of taxes generated from this Project? $ N/A If NO, does the proposed project make a Payment In Lieu Of Taxes or pay at a reduced rate? ®Yes XNo If yes, what is the percent of full taxes paid? %and amount paid is $ 24. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain. The project properties have been part of THPs rental portfolio for over 16 years. The scattering of affordable rental homes was innovative when the properties were purchased and scattered site affordable housing has long been an objective of Iowa City governing bodies and of THF. The partnership between the City and a well -established and responsible non-profit has been and continues to be somewhat distinctive in our area. Many metro areas in Iowa rely on for -profit housing developers to provide affordable rental housing. For -profit affordable housing developers typically revert the affordable homes to market rate when affordability terms expire. THE is unique in that the homes will remain affordable for the life of the property in order to preserve affordable rental housing. 25. Please select one main objective, outcome, and output indicator for the proposed project. Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Housing CDBGIHOME Funding Request Objective: 0 Suitable living environment X Decent affordable horsing Outcome: 0 Avaiiab ility/acczssibility X Affordability Output Indicator: 0 Persons X Households is to preserve three homes as 0 Q eating economic opportunities 0 Sustainability 0 Housing units Community Housing Development Organization. Three homes will be rehabilitated and assist three households to maintain affordable rental housing at scattered sites in Iowa City. 26. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Budgeted Expended Date All Units Fiscal Year Funds Recv'd Amount (as of 6/30/13) Completed FY11 (July 2010 - June 2011) $ 452,893 $ 452,893 2-1-2013 FY12 (July 2011 - June 2012) $ 29,800 $ 29,800 N/A CHDO Operating FY13 (July 2012 - June 2013) $ 19,260 $ 19,260 N/A CHDO Operating 27. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? X Yes 0 No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 28. Please provide a narrative of the education and experience of the key staff who will be implementing the development project. Staff does not include volunteers, board members and consultants. If utilized, please identify what role a consultant will play in the development of this project. Maryann Dennis has been the Executive Director of the Housing Fellowship since January 1993. She has extensive experience in working with low-income families and the administration of federal and private funding sources. She oversees all aspects of THF; prepares applications for funding and manages agreements with private lenders, HTFJC, CDBG, HOME, FHLB contracts and LIHTC partnership agreements. She prepares all correspondence/information packets for the Board of Trustees and serves on all Trustee Committees. Ms. Dennis is a certified Housing Development Finance Professional through the National Development Council. She holds a Masters Degree in Social Work Administration and Social Development from the University of Iowa. She serves as ex-officio of the Housing Trust Fund of Johnson County, is the agency representative on the Board of Directors of the United Way of Johnson County and Equity Advisory Committee of the ICCSD, and serves on the Board of Directors of Successful Living, Inc. She is the past member and chair of the Iowa City Committee on Community Needs (nka Housing and Community Development Commission). Barbara Bailey was the contracted accountant for over eight years and joined The Housing Fellowship full-time in February 2007 as the fiscal officer of the Corporation. Ms. Bailey attended the U of I for three years and apprenticed under a non-profit accountant for over 10 years. She has over 20 years in non-profit accounting. She maintains financial records, reconciles all accounts, and prepares all financial reports and balance sheets for Housing 8 CDBGMOME Funding Request the Board of Trustees. She coordinates all information for the annual independent audit of THE and consolidated entities. She prepares budgets for THE and Limited Partnerships. Ms. Bailey is certified as a Development Finance Professional through the National Development Council. She is the founder of Iowa City Cohousing. Tashundra Gathright Compliance Specialist re -joined the staff in May 2008. Ms. Marshall holds a B.A. Degree in Sociology from the U of I. She served as Office Manager at THE from 2004 — 2005, leaving to be an Income Maintenance Worker at DHS. Ms. Marshall is a Certified Credit Compliance Manager4 through Spectrum Companies and has received extensive training in HOME Compliance from the IA Finance Authority; completes HUD Part 5 income verification and LIHTC tenant qualifications. Ms. Gathright completes all compliance reports, tracks income requirements for available units, and compiles program and tenant statistics. Tammy Spies, Project Manager, joined THE staff in September 2003 after serving as Office Manager and Estimator of Arena Auto Body for over 12 years. She holds an Associate of Arts Degree from Ellsworth Community College in Sales Management. She has demonstrated excellent skills in property management practices and project management; lease -ups and renewals and repairs. She has completed compliance training for federal funds sponsored by the Iowa Department of Economic Development, the Iowa Finance Authority and the Iowa City and Linn County Civil Rights Commissions. Ed `Butch" Seydel, Maintenance and Repair Employee, joined THE in June 1999. Mr. Seydel has well over 32 years of experience in the building trades and facility repair and maintenance. 29. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. BOARD OF TRUSTEES OFFICERS COMMITTEES (Trustees and Community Members) President Executive Vice President Finance Secretary/Treasurer Recruibnent/Orientation Housing Advisory Audit Public Relations OFFICE MANAGER PROJECT MANAGER MAINTENANCE AND REPAIR EMPLOYEE FINANCE MANAGER COMPLIANCE SPECIALIST The Housing Fellowship has fifteen congregations and four Human Services Agencies as permanent members. (Permanent members serve a supportive community role, not as Trustees.) Member organizations have the ability to call a meeting of the membership to review the activities/performance of the Trustees and/or staff. The Board of Trustees serves as the policy making body. The Trustees hold regular meetings as do the Executive and Finance Committees. The Housing Fellowship has met the rigorous criteria established by the U.S. Department of Housing CDBG/HOME Funding Request Housing and Urban Development (HUD) and is certified as a Community Housing Development Organization (CHDO). The CHDO certification is monitored annually by the Planning and Community Development Department of Iowa City and by the Iowa Finance Authority. Some criteria for the CHDO certification are that one third of the Board of Trustees must represent the low-income community or reside in a HUD designated low income neighborhood and that the non-profit must demonstrate the capacity to develop affordable housing. The Housing Fellowship is one of the premier CHDOs in the state of Iowa. The Housing Fellowship works closely with local providers of services. HACAP, the Neighborhood Centers, Shelter House and Four Oaks/Youth Homes are permanent members of the Housing Fellowship. The Housing Fellowship is active on the Local Homeless Coordinating Board and co-founded the Housing Trust Fund of Johnson County. THF's Executive Director serves as ex-officio for the Housing Trust Fund. In -kind support of space, phone and supplies are provided to the Trust Fund. Annual, independent audits are performed for THE and Consolidated Entities. This project will have minimal overhead which will be paid for from THF's operational revenue. 30. Provide a summary of your organization's portfolio. Include how many rental units you own/manage, how many homes you have built/rehabilitated/sold and what projects are in the pipeline. THE currently manages 149 affordable rental homes scattered throughout Iowa City and Coralville. THE owns 93 of the homes. # New Construction: Rental = 89 (10 sold to ICPHA) Owner -Occupied = 27 # Rehabbed: Rental = 103 Owner -Occupied = 2 Projects in the pipeline - Rental New construction — 14 duplex dwellings in North Liberty to be complete 10/31/2013 Rehab —19 Owner Occupied — 3 homes to be rehabbed THE is currently exploring sites to construct affordable rental homes as part of IFA's 2014 LIHTC application. 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Name of Project: Building Change: Downtown Facade Improvements 2. Total Amount of CDBG Funds Requested: $50,000 3. Applicant Name: City of Iowa City Applicant Address: 410 E. Washington Street DUNS Number: 782621940 Signature (please use blue ink): 4. Contact Person: David Purdy Phone Number: 319-356-5489 Fax Number: 319-356-5217 Email Address: david-ourcly0lowa-city.orn S. Location of proposed project: City -University Urban Renewal Area 6. Brief summary of the proposed project (please Am/t response to a paragraph). This project would provide financial assistance to improve the exterior facades of older downtown buildings. Many of the buildings in the downtown and surrounding areas were built in the late 1800s and early 1900s and need extensive updates. The proposed program would assist with window replacement or repair, doors, accessibility improvements, awnings, painting, tuck -pointing, total facade replacement and related items. Property owners or business tenants must invest at least 60% of the total eligible cost, with this program providing up to 40% of the total cost as a forgiveable loan. After a five year compliance period, the loan is forgiven. Section 1- Need/P l 7. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS 2011-2015 (www.icgov.ora/actionplan or review Application Guide). Rehab: Publicly or Privately Owner Commercial Low Priority Need Priority Need Level (High, Medium or Low) 8a. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with existing services/facilities, including whether other agencies will be housed in or will be allowed to use the facility. CITY STEPS identifies economic development activities as a priority. Direct financial assistance to for -profits in the City -University Urban Renewal area will assist with the upgrade of older buildings that house many local, independent businesses. When the City solicited proposals last spring for the Building Change program, 16 applications were received for a total of $1.3 million in improvements to downtown buildings. Due to limited funding, only eight were funded. Four of the eight were assisted with CDBG funds through the CDBG Economic Development Fund. These improvements will be completed this construction season. The City provided $209,981 in funds under the Building Change program that will incent over $600,000 in private investment in downtown building improvements during the 2013 construction season. Interest remains strong in this program, with local business and property owners contacting staff about the continuation of the program and next funding round. These funds for exterior rehabilitation are part of a Downtown Incentives Toolkit which also includes funds for health and safety improvements (sprinkler installation, upper floor accessibility, energy efficiency), business start-ups/expansions, upper level build -outs and improvements, and preservation/rehabilitation for owner occupied housing. The program works closely with the Downtown District. Exterior improvements must be reviewed by the CWs Design Review Committee and the State Historic Preservation Office if the building is over 50 years old. 8b. Will this project address the established priorities in the City's Strategic Plan? Please identify the priority(s). (www.lcgov.org/strateaicplan) The City Council has five established priorities. One of the five is the Development of the Downtown and Near Downtown Areas. The goal under this priority is to facilitate private investment through partnerships on strategic properties. The City will strive to promote growth of the Downtown and Near Downtown areas in a manner that builds upon the existing vibrancy of the region, serves persons of all ages and backgrounds, and compliments the surrounding neighborhoods and University community. The Building Change program partners with our downtown property owners and businesses to revitalize buildings that improve aesthetics, address building code violations and increases energy efficiency to sustain our downtown buildings for future generations. SectionrMettidgd 9. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your project. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only include those costs directly related to the project. If a construction project, provide the total estimated costs of the project, but do not include operational expenses or expenses not directly related to the construction project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the other items under Budget Considerations in the FY14 Applicant Guide. Document Costs Whenever Possible. A construction estimate is strongly encouraged for all rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Public Facility, Planning & Other Projects CDBG/HOME Funding Request Budget Breakdown (Include only those costs directly related to the project.) Expense Category (e.g. sa/anes, acguisNon, rehab) If possible, please prioritize the budget CDBG Funds Other Funds List Source of Other Funds including whether Public or Private Type Status e .s. g4 Please place an 'X"/n the box that applies ExieriorFayade Improvements I $50,000 $75,000+ Private X X $ $ $ $ $ $ $ $ $ Tote/ $ $ Amount of private\agency\other funds $75,000 (a) Amount of CDBG funds $50,000 (b) Total Project Funding $125,000 (c) (a t b) Number of persons assisted NA (d) (see question 19) Total cost per person NA (e) (c _ d) Total CDBG Cost Per Person NA (f) (b = d) 10. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = $ Skilled labor ( ) hours x $ per hour = $ Skilled labor ( ) hours x $ per hour = $ Total 1 $ Public Facility, Planning & Other Projects 2 CDBG/HOME Funding Request 11. What percentage of the proposed budget will be made up of private funds? At least 60% 12. If your agency received Aid -to -Agency funds from the City last year explain whether that funding could have been used for this project? fm 13. Describe what efforts have been taken to secure private or other public funding? The program has been designed so that the property owner must pay at least 60% of the total eligible cost to be eligible for the 40% match. Section 3 - FeaS it— t?e or 5u si y 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, Thissd►eduie wii/be used for anypmjectagreement for the use ofCDDG funding. Date: Description of Activity: August 1, 2013- September 30, 2013 Applications are being received on an ongoing basis October 1-15, 2013 Applications are evaluated, funds are allocated Environmental and SHPO assessments are completed October 30, 2013 Agreements are executed November 15, 2013 Architectural services begin April 1, 2014 Facade improvements begin June 1, 2014 All facade improvements are completed June 30, 2014 2013/2014 Facade project closed out 15. Explain why this project needs and is worthy of the requested public subsidy. Downtown facade improvements are needed to revitalize and sustain Iowa City's older buildings. The improvements will enhance the aesthetics of the downtown, increase energy-effidency, improve accessibility, address building code violations, maintain the historic integrity of buildings, increase the taxable value of downtown buildings and continue business district revitalization. The Iowa City Fire Department reported numerous downtown fire code violations related to facade deficiencies. These include exit width violations, breached openings, and insufficient egress capacity. This project will allow downtown businesses to address these health and safety needs Public Facility, Planning & Other Projects 3 CDBG/HOME Funding Request 16. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? The City will offer the Building Change program for a limited time. Businesses must take advantage of the program while offered. The City will combine CDBG funds with other local funding streams until the program ends. All improvements must be done in compliance with the Ctty's building code and must pass final inspection. 17. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several individual components, please prioritize them according to your needs. If the project is awarded partial funding, fewer projects will be completed. 18. Please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note. If this apolcabbn is funded, Hie infamaffon in this table wiiibe used as income targeting for the WBGAgneernmt). Number between 0 - 30% median income persons (a) Number between 31 - 50% median income — persons (b) Number between 51 - 80% median income persons (c) Number between 80 - 100% median income persons (d) Number over 100% median income persons (a) Total NA persons (f) Percent LMI (a + b + c) + f Percent Iowa City Residents % Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey, last year's reports, etc.) Past on past projects reviewed; the City estimates that one to three buildings will be assisted with these funds. 19. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain. The Building Change - Downtown Farade Improvement does represent an innovative solution to the need it is intended to satisfy. The program partners with local business interests to revitalize older, downtown buildings. This program is offered in conjunction with various funding streams and part of a comprehensive program to address downtown viability and sustainability. 20. Please select one main objective, outcome, and output indicator for the proposed project (see applicant guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Objective: O Suitable living environment ❑ Decent affordable housing ✓ Creating economic opportunities Public Facility, Planning 8 Other Projects 4 CDBGMOME Funding Request Outcome: O Availability/aocessibility ❑ Affordability ✓ Sustalnability Output Indicator: O Persons O Households ✓ Businesses 21. Identify the location of the proposed project. The project will be located in the City -University Urban Renewal Area (downtown and near downtown commercial areas). 22. Does the proposed project pay full property taxes? ✓Yes ONo If yes, what is the estimated value of taxes generated from this Project? Property owner pays full property tax on building and the improvements. If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate? OYes ONo If yes, what is the percent of full taxes paid? %and amount paid is 23. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Budgeted Expended Date All Units Fiscal Year Funds Recv'd Amount (as of 6/30/13) Completed FY11 (July 2010 - June 2011) $ $ FY12 (July 2011 - June 2012) $ $ FY13 (July 2012 - June 2013) $131,437 $0 End of 2013 Construction Season 24. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? ✓ Yes 0 No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 25. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your organization's administrative capacity, financial skills, commitment and/or experience to undertake and complete the proposed project within the established timetable and budget. NA Public Facility, Planning & Other Projects 5 CDBGIHOME Funding Request ,26. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. Iowa City Planning and Community Development staff annually administer over $2 million in CDBG funds. The department has the capacity and technical knowledge to effectively and successfully administer this program. The Planning and Community Development department is under the oversight of the City Manager's office. All activities approved in the Annual Action Plan for CDBG and HOME activities must be approved by the City Council after complying with the City's Citizen Participation Plan. Public Facility, Planning & Other Projects 6 CDBGIHOME Funding Request Public Facility, JUL 19 = 1. Name of Project: Parking Lot Repair 1121 & 1105 Gilbert Court 2. Total Amount of CDBG Funds Requested: $100,000 3. Applicant Name: The Crisis Center of Johnson County Applicant Address: 1121 Gilbert Court, Iowa City, IA 52240 DUNS Number: 16-849-0613 Signature (please use blue ink): 4. Contact Person: Becci Reedus Phone Number: 319-351-2726 ext. 109 Fax Number: 319-351-4671 Email Address: becci.reedus@jccrisiscenter.org 5. Location of proposed project: 1105 & 1121 Gilbert Court 6. Brief summary of the proposed project (please limit response to a paragraph). The 1105 Project, a facility located at 1105 Gilbert Court in Iowa City, will be future home to the Free Lunch Program and National Alliance for Menta/Illness —Johnson County, provide outreach service space for the Domestic Violence Intervention Program and offer supportgroup and meeting space for The ClIsis Center of Johnson County. The Crisis Center facility at 1121 Gilbert Court and 1105 Project parking lots must be regraded,, resurfaced and striped to assure safe occupancy and accommodation. 7. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS 2011-2015 (www.icgov.org/actionplan or review Application Guide). Homelessness Prevention Priority Need Priority Need Level (High, Medium or Low) 8a. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with existing services/facilities, including whether other agencies will be housed in or will be allowed to use the facility. Because 1121 Gilbert Court; home of The Crisis Center, and 1105 Gilbert Court, future home of the 1105 Project, are located at low spots, we experience flash flooding multiple times per year Seepage and runofi`are potential hazards for food storage, equipment and service delivery. 07sis Center staff and volunteers have experienced vehicle damage and loss from the flooding. Warehouse equipment and food have been lost and damaged to great expense, amounting to approximately $11,000 in replacement and repairs in the past three years. Public Facility, Planning 8 Other Projects CDBG/HOME Funding Request The tx/sis Center provides emobona/ and material support through its crisis intervention counseling serving, supplemental food assistance and emergency financial assistance to avoid eviction or loss of utility services. The 1105Projed is the first of its kind in the Iowa City area - a collaboration of four agendes who provide district but related services, housed in a common facility, working together to address the multi layered needs of at nsk populations. The participating agencies include the Domestic Violence Intervenbon Program (DVIP), Free Lunch Program (HP), National Alliance on Menta/Illness -Johnson County (NAMI--JC) and The Crisis Center of Johnson County. 8b. Will this project address the established priorities in the City's Strategic Plan? Please identify the priority(s). (www.!cgov.org/strateaicolan) Non housing community development needs are a priority in the CrTY5TEP5 plan, rioting that both public fadllty improvements acid social service needs in the community are sign/frran4 though funds are limited. The 07s/s Center addresses homelessness prevention in each of& three major programs. Our free crisis intervention counseling services enable individuals to cope with issues that, without assistance, would reduce stability and productivity and Increase use of expensive public services, such as law enforcement and emergency room visits. Our referral services connect these individuals to multiple local agencies for additional support: Our food pantry addressed food insecurity in Johnson County, estimated by Feeding America to affect 18,480 residents in our county, by providing weekly supplemental food assistarice. Emergency frnanda/ assists are provided to households who risk loss of ubl/ty service, which can quickly lead to homelessness, or are facing actual eviction. The paltrxTship represented by The Crisis Center ofJohnson County, DVIP, FLP, and the NAMI-JC addresses a number ofspech5c priorities, Indud/ng providing emergency shelter, assisting low-income households in maintaining and retaining their existing housing, providing low-cost and no -cost mental hea&h services; teaching life skills; and addressing iron -homeless special needs to prevent homelessness Through co -location at the 1105Project fadlity, the four agencies will conbnuallyseek collaborative opportunibes to address additional gaps in service through new and innovative programming. The 1105 Project is expected to serve 42,833low- Income Iowa Oty residents on an annual basis. This parking lot project will ensure safe and reliable services as 1121 Gilbert Court and /s vita/ to the occupancy and use of the ladlity located at 1105 Gilbert Court. 9. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your project. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only include those costa directly related to the project. If a construction project, provide the total estimated costs of the project, but do not include operational expenses or expenses not directly related to the construction project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the other items under Budget Considerations in the FY14 Applicant Guide. Public Facility, Planning & Other Projects 2 CDBG/HOME Funding Request Document Costs Whenever Possible. A construction estimate is strongly encouraged for all rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Budget Breakdown (Include only those costs directly related to the project.) List Source of Type Status Expense Category Other Funds (e.g. salaries, including 1 acquis/t/on, rehab) whether c E If possible, please CDBG Public or X H I A prioritize the budget Funds Other Funds Private .0 ci Please place an 'X"in the box that applies: Parking lot Construction $100,000 $15,000 Crisis Center X Engineering & $ $5,000 Crisis Center X Schematics $ $ Total 1 $100,000 1 $20,000 Amount of private\agency\other funds Amount of CDBG funds Total Project Funding Number of persons assisted Total cost per person Total CDBG Cost Per Person $20 000 (a) $100 000 (b) $120 000 (c) (a + b) 42,833 (d) (see question 19) $2.80 (e) (c + d) $2.33 (f) (b = d) 10. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = Is Skilled labor ( ) hours x $ per hour = $ Skilled labor ( ) hours x $ per hour = Is Total $0 11. What percentage of the proposed budget will be made up of private funds? 15% Public Facility, Planning & Other Projects i CDBG/HOME Funding Request 12. If your agency received Aid -to -Agency funds from the City last year explain whether that funding could have been used for this project? The Crisis Center's funding for Aid to Agency Is used for supportspecirical/y of the Emergency Assistance Programs. There were 1,327 emergency frnancia/ assists and 500 fans were distributed. Aid to Agency funds could not be used for this capital projec4 as the need for Emergency Assistance /s great and ongoing. 13. Describe what efforts have been taken to secure private or other public funding? The Onsis Center, w/M the assistance of the other 3 agencies, is conducting a capital campaign for corporate and private donations to raise approximately $15,000, the remaining Phase 3 construction budget. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: Zffunded, this schedule veil/be used for anyprojectagreementfor the use of CDBG funding. Date: Description of Activity: 10/1/2013 Project Start Date -Bids 10/21/13 Construction 12/31/13 End Date 15. Explain why this project needs and is worthy of the requested public subsidy. At Its current location, 1121 Gilbert Court, The Crisis Center of Johnson County /s well placed to sere the majority of Its drent base. S/gnifcant investment has been made /n the current facility to maximize service delivery. We are, however, utilizing every Inch of the building. Expanding services or adding new crisis intervention programs, such as support groups, would require addlt/onal space at another location. The building located next door at 1105 Gilbert Court was Identified as idea/ for future expansion, although at7,000 square feet; was considerably larger than fie Crisis Center's ldendfred need for short-term growth. The building's size provided a unique opportunity for The Crisis Center to offer space to several other non profit agendes. Market cast for rental space /n the Iowa City area /s high and unnecessarily Inflates the operational costs of iron profits Our col/aberadon with the free Lurch Program, Domestic Violence Intervention Program and the National Alliance on Menta/Illness -Johnson County (with potential space for a fourth agency) Is valuable to the community for many reasons below -market rent means the other agenaes can use more of their budgets to provide direct d/entservice; co -location of agencies will be beneficial to dents who ubl/ze our services on a regular basis, and opportunrt/es to share equipment and other resources provide additional pas/five Impact for each organ/zadon's operating budget. The 1105 Project will also allow our agencies to explore add/bona/ collaborations to reduce costs and improve human services delivery to the community. In addition, the flash flooding issues experienced at the two fad/ibes only began In the past five years as other propertydevelopments along the street have Increased runoff and overioaded the streets drainage system. The City of Iowa City has worked with The Crisis Center and addresses minor sewer system Issues and helped Identify the parking lot Improvements proposed /n this funding request to farther address flood/ng Issues. 16. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? The Crisis Center has worked with both the Oty of Iowa Oty and MMS Engineering to carefully Identify the Issues that create and encourage flooding and produce a design for the two fac/lities'parking lot that addresses these slues fully. No future subsidies should be required. Public Facility, Planning & Other Projects 4 CDBG/HOME Funding Request 17. In what manner or form will the project proceed it it is awarded less than full funding? If the project has several individual components, please prioritize them according to your needs. Due to the financial commitment involved, this CommunityDevelopment Block Grant plays a fundamental role in The Crisis Center's ability to move forward with the completion of the 1105 Project and collaboration with Free Lunch Program, DVIP and NAMI-JC. Without the leverage of MSG funds, the project in all likelihood will not open on the anticipated January2014 date. 18. Please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note. If this application is funded, the information in this table will be used as income targeting for the CDBGAgreement). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number between 80 100% median income Number over 100% median income Total Percent LMI Percent Iowa City Residents 42,281 persons (a) 153 persons (b) 123 persons (c) 123 persons (d) 153 persons (e) 42.833 persons (f) 99 % fatbtC)=f 75 % Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey, last year's reports, etc.) Because the projects service population includes the work of four agencies, each agency's numbers are detailed in the chart below. Crisis Center* D\AP FLP NAMI- JC* Total Number between 0 - 30% median income 4 450 41,745 82 42,281 Number between 31 - 50% median income 21 50 82 153 Number between 51 - 80% median income 21 20 82 123 Number between 80 -100% median income 21 20 82 123 Number over 100% median income 20 50 83 153 Total 87 590 41,745 411 42,833 Percent LMI 53% 88% 100% 60% 99% Percent Iowa City Residents 67% 64% 80% 90% 75% *Income categones have been estimated. Methodologies fie Crisis Center used 2012 Suicide Survivor Support Group attendance sheets to determine the service population number. Currently, no income data is collected for this group but it can and will be collected Public Facility, Planning 8 Other Projects 5 CDBG/HOME Funding Request to satisfygrant requirements in the future. The Crisis Center will also utilize space in the new building to conduct volunteer trafnings, which will directly benefit the entire population of clients we serve. The Domestic Violence Intervention Program used 2011 service numbers to provide projections, as 2012 data was not finalized by the grant due date. These figures can be provided if so desired. Free Lunch Program used their2012 meal count as well as data coilected from drentsurveys. NAMI JC used attendance numbers from speakers, educational classes and support groups in 2012. Surveys were competed for educational dasses but not for people in attendance for speakers or support groups. 19. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain. Because It represents the type of innovation that will move human services delivery forward in the Iowa CTty area, the 1105 Project has received support from the Johnson County Board of Supervisors, United Way of Johnson County, Community Foundation of Johnson County, City of Iowa City and community members The 1105 Project is providing the opportunity for these agerrdes to reduce operational expenses by sharing space, equipment and administrative services. Co -location reduces a dlents transportation costs and time investment, and increases likelihood of obtaining services that can lead to greater personal and finandal stability. The agencies have alreadyidentified additional service opportunities that will become available in the new building. Demand for the services to be provided — shelter, meals, and mental health services — continues to grow. The 1105Projectis an example of collaboration and partnership necessary to continue cost-effective support of our community's most vulnerable population. 20. Please select one main objective, outcome, and output indicator for the proposed project (see applicant guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Objecdv M Suitable living environment O Decent affordable housing O Creating economic opportunities Outcome: DAvailability/accessibility ❑ Affordability ❑ Sustainability Output Indicator. ZPersons O Households O Housing units 21. Identify the location of the proposed project. 1105 & 1121 Gilbert Court, Iowa City, Iowa, 22. Does the proposed project pay full property taxes? Oyes ❑X No If yes, what is the estimated value of taxes generated from this Project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate? OYes ONo If yes, what is the percent of full taxes paid? _%and amount paid is $ Public Facility, Planning & Other Projects CDBGIHOME Funding Request 23. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Budgeted Expended Date All Units Fiscal Year Funds Recv'd Amount (as of 6/30/13) Completed FYll (July 2010 - June 2011) $7,177.00 $7,177.00 6/30/11 FY12 (July 2011- June 2012) $126,092.00** $123,342.00 10/23/12 FY13 (July 2012 - June 2013) $185,776.50 $172,020.20 8/15/13 est. 24. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? 0 Yes 0 No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 25. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your organization's administrative capacity, financial skills, commitment and/or experience to undertake and complete the proposed project within the established timetable and budget. N/A 26. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. The Crisis Center is led by our executive director, Beca Reedus, with four additional full-time administrative staff and sir full-time program staff. We have a fully seated board of directors currently chaired by Jan Leff. Reedus and Leff are being assisted in oversight responsibilibes for this project by an advisory group that includes. • David Ladna, retired from the construction indusby • Nancy Stensvaag, retired, former director of Hab/tat for Humanity • Diane Machatka, Associate Director of space planning and management for the University of Iowa • John Spitzer, professor of finance in the University of Iowa Trppie College of Business No overhead costs have been included in the project. Public Facility, Planning & Other Projects 7 CDBG/HOME Funding Request �.� These images were taken in July 2013. They demonstrate the severe hazards that have been created by the drainage mitigation at 1105 Gilbert Court. In some areas the sidewalk is considerably higher than the parking lot and in other areas it is lower. Public Facility, Planning & Other Projects 8 CDBG/HOME Funding Request These images taken in July 2013 highlight the need for improvements in keeping with concerns expressed by the Kirkwood/Highland/Gilbert Court Business association, of blight and safety issues in the neighborhood. Public Facility, Planning & Other Projects 9 CDBG/HOME Funding Request Public Facility, Planning & Other Projects 1. Name of Project: Free Cinic Basement Upgrade Part Il 2. Total Amount of CDBG Funds Requested: $ 63,842 3. Applicant Name: Iowa City Free Medical and Dental Clinic Applicant Address: 2440 Towncrest Drive DUNS Number: 180268385 Signature (please use blue ink): �Ct•` (4 &11 kG U ( CC U 4. Contact Person: Barbara �incgrade Phone Number: 319-337-9727 Fax Number: 319 341-0054 Email Address: bvinograde@freemedicalclinic.org 5. Location of proposed project: 2440 Towncrest Drive, Iowa City 6. Brief summary of the proposed project (please limit response to a paragraph). Funding received for Part II of the Free Clinic Basement Upgrade project will allow for continued improvements to our basement. Damaged ceiling tiles around the perimeter will be removed and replaced, drywall will be repaired, primed and painted, a new window will be installed in the northwest room, and the basement restroom will be reconstructed to meet ADA guidelines. In addition, work will be done in the garage area and outside the building to minimize any water leakage inside the basement. These improvements, combined with improvements made in Part I, will create a healthy and usable basement for patient services and for Clinic staff. Public Facility, Planning & Other Projects 1 CDBG/HOME Funding Request 7. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS 2011-2015 (www.icaov.org actionolan or review Application Guide). Health Facilities Priority Need Low Priority Need Level (High, Medium or Low) 8a. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with existing services/facilities, including whether other agencies will be housed in or will be allowed to use the facility. Although this project's priority need level is rated low in CITY STEPS, there are several compelling reasons for funding. Clinic medical and dental services, provided at no cost to the patient, contribute to family as well as neighborhood stability. During FY12, we served over 2,300 clients and had 5,729 clinic visits. The majority (approximately 93%) of Free Clinic patients were very low to low income, and 95% were uninsured or underinsured. In FY12, as in previous years, we served many first time users, people who had recently lost their jobs and/or income. Of the 2,303 clients we served, 1,182 were new patients. As a vulnerable population, our patients struggle with access to affordable medical and dental care, and without the Clinic such access would be difficult if not impossible. The Free Medical Clinic collaborates with many area businesses and agencies, including Hills Bank and Trust, University of Iowa Community Credit Union, Towncrest Internal Medicine, and Church of the Nazarene. Our Volunteer Coordinator works with approximately 250 volunteers from Mercy Hospital, University of Iowa Hospitals and Clinics and the community to provide the most comprehensive medical and dental care possible. Basement improvements through this funding will result in a clean and healthy area to provide additional patient services. The additional space will allow us to expand our existing Case Management Program, which serves many Johnson County residents'diagnosed with chronic diseases. Currently, patients in the Program receive continuity of care and a comprehensive range of services, including an initial assessment and treatment plan, lab testing, medications, and appointments with specialists. An upgraded basement would provide several rooms to hold prevention and educational classes and support groups to address challenges that accompany diagnoses of hypertension, diabetes and obesity. Topics for such groups would include nutrition, diet and exercise. These groups would add a very important preventative component to the Case Management Program. 8b. Will this project address the established priorities in the City's Strategic Plan? Please identify the priority(s). (www.icgov.org/strateciicplan) This project will address the Economic and Community Development Priority in the City of Iowa City's Strategic Plan. The stated goal of the Economic and Community Development Priority reads: 'The City strives to expand and diversify the economic base of the community, particularly in existing planned commercial and industrial areas that have established supporting infrastructure." The City of Iowa City's Strategic Plan has targeted the Towncrest neighborhood for new development. In fiscal year 2012, through CDBG funding, the Clinic received a beautiful new facade, which was showcased to the community in a June 2012 CDBG/Free Clinic Ceremony and Open House. This successful project sent a positive message to many business owners and neighborhood people about the areas potential. Access to affordable care is a priority for vulnerable populations, and a necessity for people to lead productive lives and contribute to the economy. Without access to affordable care, economic opportunities for all people, including our diverse patient population, are limited; people cannot work if they are not healthy. The goal of the Basement Upgrade Project is to increase and improve Clinic services for our patients with chronic illnesses. The project's completion will not only bring an expansion of clinic services; it will more people to the Clinic, both patients and volunteers. As a result, it will increase the area's usage and visibility and continue to play a part in the overall growth of the Towncrest area. Public Facility, Planning & Other Projects CDBG/HOME Funding Request Section 9. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your project. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only include those costs directly related to the project. If a construction project, provide the total estimated costs of the project, but do not include operational expenses or expenses not directly related to the construction project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the other items under Budget Considerations in the FY14 Applicant Guide. Document Costs Whenever Possible. A construction estimate is strongly encouraged for all rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Budget Breakdown (Include only those costs directly related to the project.) Type Status List Source of Other Funds including E Other whether Public H CDBG Funds Funds or Private Remove ceiling tiles around $ 2,940 Please place an 'X in the box pedmeter insulate CMUand that applies: box sill Replace up to 40 ceiling tiles; $1,190 $ adjust ceiling hanger system Repair drywall; pdme and paint $ 8,465 $ install window toward the west $ 5,800 $ end of the northwest mom Reconstruction forADA restroom $18,000 $ Remove ceiling panels in $ 2,820 $ garage, fasten insulation and sound board; replace approximatety 16 ceiling tiles Outside of building, locate and $3,600 $ extend footing tiles and seal around foundation I Demo and pour new concrete $18,800 $ driveway along north side of pmpefty install new overhead doors $1,782 $ and operators E New seals on 2 service doors at $ 445 northeast comer ofgarage Total $ 63,842 $ please see attached estimate Public Facility, Planning & Other Projects CDBG/HOME Funding Request Amount of private\agency\other funds Amount of CDBG funds Total Project Funding Number of persons assisted Total cost per person Total CDBG Cost Per Person $ (a) $ 63,842 (b) $ 63,842 $ 135 *** (c) (a t b) (d) (see question 19) (e) (c : d) (f) (b . d) *** During FY12, the Clinic assisted 475 patients with a diagnosis of hypertension and/or diabetes Using this number, CDBG cost per person for one year ofserwces would be approximately $135. 10. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = $ Skilled labor ( ) hours x $ per hour = $ Skilled labor ( ) hours x $ per hour = $ Total Is 11. What percentage of the proposed budget will be made up of private funds? 0 % 12. If your agency received Aid -to -Agency funds from the City last year explain whether that funding could have been used for this project? All funding received through Iowa City's Aid to Agencies was used for clinic operations; Aid to Agencies funding contributed to mortgage payments, salaries and clinic supplies. 13. Describe what efforts have been taken to secure private or other public funding? At this time, we do not have alternative sources of funding specifically for the basement upgrade. However, we are actively working to expand our donor contributions. We are planning a fundraising event for spring 2014, where medical professionals will be targeted. We are also hoping to expand our donor pool through a new quarterly newsletter. Public Facility, Planning & Other Projects 4 CDBG/HOME Funding Request Section 3 - FeaslbiNty/Need far Subsidy49 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this sdWule will be used for any project agreement for bie use of CDBG funding. Date: Description of Activity: Late fall 2013 Project Start Date Project completed by spring 2014. 15. Explain why this project needs and is worthy of the requested public subsidy. The Clinic's Basement Upgrade project will support the continuing development of the Towncrest neighborhood. The Clinic's FY 2012 exterior improvements, funded through CDBG, generated interest and enthusiasm in the area's potential. Additional redevelopment projects have been approved and new building has begun. The Clinic provides medical and dental care to a vulnerable population — primarily low-income residents of Johnson County. We are the only Free Clinic in Johnson County and one of the longest running free clinics in the country. Over the past 10 years, as our patients' needs have shifted, our services have changed. Management of chronic medical conditions, particularly diabetes and hypertension is now a Clinic priority. Our Case Management program is effective and successful, but having a usable basement would allow us to offer additional preventative and educational services to the patients we serve. Approximately 95% of clinic users have incomes at or below 80% of the local median income category. This is well over the 51% mandate of the National Objective of the CDBG Program. The Clinic's mission, to provide the highest quality and most comprehensive medical and dental care possible to those in need, is critical and relevant to many members of our community. Access to affordable medical and dental care is necessary for all people to lead productive lives and participate in community growth. 16. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? Knowledgeable and reputable business owners are the consultants in the planning of this project. These professionals consider efficiency, safety and longevity in their plans. Costs for making the needed improvements will increase with time, and improvements made now will prevent further damage. 17. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several individual components, please prioritize them according to your needs. The Clinic has been granted CDBG funding for Part I of the Basement Renovation Project, in which improvements to the basement's air quality will be made. An air scrubber will clean the drop ceilings, wall and floors; ultraviolet germicidal lights will be installed in the 4 furnaces, and the duct work will be cleaned and sealed. The carpeting and padding will be removed and replaced. Funding for Part II of the Basement Upgrade would allow for continued improvements. Damaged ceiling tiles around the perimeter will be removed and replaced, drywall will be repaired, primed and painted, a new window will be installed in the northwest room, and the basement restroom will be reconstructed to meet ADA guidelines. In addition, work will be done in the garage area and outside the building to minimize any water leakage inside the basement. These improvements could be divided into three separate components, if partial funding is received: Section A: New ceiling tiles; drywall repaired; area primed and painted; a new window installed in northwest room. Section B: Reconstruction of basement restroom to meet ADA guidelines. Section C: Work in garage area and outside the building to minimize water leakage. With these improvements, the Clinic will have an additional large usable space for patient services. Public Facility, Planning & Other Projects CDBGMOME Funding Request VF VF 18. Please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note; If this application is funded, the information in this table will be aced as income targeting for the CDBGAgreement). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number between 80 - 100% median income Number over 100% median income Total Percent LMI Percent Iowa City Residents _270 persons (a) 127 persons (b) _56 persons (c) _22 persons (d) persons (e) 475 persons (f) _95 % (a+btc)=f Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey, last year's reports, etc.) These estimates are based on the 475 Free Clinic clients with a diagnosis of hypertension and/or diabetes during FY12. **** This percentage is an estimate; it is based on the 2,303 individual patients seen at the Clinic during FY12. 1,300 of these patients were from Iowa City. 19. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain. This project will create space for prevention/education classes, support groups and other interventions for patients with chronic diseases. These activities and interventions are essential for optimal control of diabetes and/or hypertension, and can lessen and/or decrease complications from these illnesses. Please see attached letter of support from the Director of Johnson County Public Health. 20. Please select one main objective, outcome, and output indicator for the proposed project (see applicant guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Objective: jrSuitable living environment ❑ Decent affordable housing O Creating economic opportunities Outcome: WAvailability/accessibility O Affordability O Sustainability Output Indicator: 'persons O Households ❑ Housing units Objective: Continued participation in the improvement and expansion of the Towncrest area, and increased clinic services for vulnerable populations diagnosed with chronic diseases. Outcome: Necessary usable space for prevention education classes, support groups and other interventions addressing issues of nutrition, diet and exercise for Clinic patients with chronic diseases. Output: 475 persons, diagnosed with hypertension and/or diabetes during FY12, will have access to Public Facility, Planning & Other Projects 6 CDBGIHOME Funding Request prevention and education classes, activities and groups recommended interventions for optimal management of these diseases. 21. Identify the location of the proposed project. 2440 Towncrest Drive; Iowa City 22. Does the proposed project pay full property taxes? OYes 1N0 If yes, what is the estimated value of taxes generated from this Project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate? OYes ONo If yes, what is the percent of full taxes paid? %and amount paid is 23. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Budgeted Expended Date All Units Fiscal Year Funds Recv'd Amount (as of 6/30/13) Completed FY11 (July 2010 - June 2011) $ 49,610 $ 49,610 6/30/11 FY12 (July 2011 - June 2012) $ 215,115.25 $ 215,115,25 6/30/12 FY13 (July 2012 - June 2013) $ WRW © $ 0 6/30/13 24. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? 0 Yes O No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 25. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your organization's administrative capacity, financial skills, commitment and/or experience to undertake and complete the proposed project within the established timetable and budget. 26. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. A Board of Directors governs the Clinic. The Clinic employs four full time staff, three half-time staff, and five part-time staff. We have approximately 250 active volunteers. The Clinic's budget for FY13 was $ 419,150.00. The Clinic receives funding from Johnson County United Way, Johnson County, the Cities of Iowa City and Coralville, and Mercy Hospital. Our budget is also supported through grants, fundraising and private donations. These monies are used for our mortgage, payroll, clinic insurance, and clinic expenses. There is no secured funding in our budget for this project, or for any significant structural improvements. Public Facility, Planning & Other Projects CDBGHOME Funding Request ljdi'' ' r PUBLIC HEALTH . Ad Douglas Beardsley, MPH Director Promoting Health. Preventing Harm. January 18, 2013 Barbara Vinograde, Acting Executive Director Iowa City Free Medical and Dental Clinic 2440 Towncrest Drive Iowa City, IA 52240 Dear Ms. Vinograde: It is my understanding .that the Iowa City Free Medical Clinic is applying for Iowa City Community Development Block Grant funding for renovation of the Clinic basement. It is my further understanding that if funded, this project would increase clinic services by providing needed space for education, support and other interventions to address chronic diseases and their precursors. This letter is to let those reviewing your application know that any activities which enhance our community's ability to prevent, control or reduce the health consequences of chronic disease is highly endorsed by Johnson County Public Health. Such activities address local, State and National health priorities. The prevention and management of chronic disease is a major national priority addressed in the Patient Protection and Affordable Care Act (ACA). Goals of the ACA include reducing health care costs while improving health. The burden of chronic diseases, such as diabetes, heart disease and other behaviorally -linked conditions, has increased faster than any other sector of health care; this increase is predicted to continue as our population ages. Preventing, managing and reversing these chronic diseases through patient education and other behavioral interventions are critical. Development and implementation of strategies to address obesity and overweight, precursors to diabetes and other chronic conditions, are priorities at the State and local level as well. Iowa's Healthiest State in the Nation initiative and our Johnson County Community Needs Assessment both call for environmental and individual strategies to prevent or reduce the prevalence of obesity. The population most difficult to reach but most in need of interventions are those in lower income brackets with less access to care. The Free Medical Clinic is in an ideal position to reach these populations. Again, I highly endorse efforts to secure funds through which space will be available for chronic disease management activities to take place. If I can provide additional details to support this funding, please let me know. Thank you for your work and the work of the Iowa City Free Medical and Dental Clinic. rely � E Dougla Beardsley, MPH Director, Johnson County Public Health 855 S. DUBUQUE STREET, SUITE 217 ♦ IOWA CITY, IOWA 52240 ♦ PHONE: (319) 356-6040 ♦ FAX: (319) 356-6044 Stumpf Construction Services Inc "Basement Doctor" P.O. Box 130 Riverside, Iowa 52327-0130 TO: Iowa City Free Medical & Dental Clinic Barbara Vinograde 2440 Towncrest Dr Iowa City Ia 52240 PROPOSAL ronna@stumpfconstructionia.com Office 319-648-3602 chad@stumpfconstructionia.com Fax 319-648-2902 mj@stumpfconstrucitonia.com PHONE/CELL k's DATE: 337-4459 1-17-13 binograde@freemedicalclinic.org Page 1 of 2 IF YOU AGREE TO THIS PROPOSAL, PLEASE SIGN, DATE AND RETURN ONE COPY. (Please Provide any additional phone/work/cell Ws or e-mail and verify that name/address is correct.) Labor, material and equipment for the following reconstruction work in the lower level of the building to make it a clean and healthy area to conduct business. This work will also make the main level a healthier environment. PART II: Remove ceiling tiles around the perimeter, insulate CMU and box sill, these areas were never insulated. $2940.00 Replace up to forty ceiling tiles and adjust ceiling hanger system. Install a large window in the north concrete wall toward the west end of the north- west room. Repair drywall, prime and paint. Reconstruction for an ADA restroom. Install two new overhead doors and operators. Trim and install new seals on two service doors at north east corner of the garage. Garage: remove ceiling panels, fasten insulation and sound board. Replace approximately sixteen ceiling panels. Outside of the building locate and extend footing tiles and seal around the foundation. This work will minimize any possible water leakage inside the basement. $1190.00 $5800.00 $8465.00 $18000.00 $1782.00 $445.00 $2820.00 $3600.00 Demo and pour new concrete driveway (1386 sq. ft.) along the north side of the property. The existing slab has broken up and is higher than the garage floor inside allowing water to run inside. $18800.00 Totalbid..................................................................... $63,842.00 All material is guaranteed to be as specified. Any alteration or deviation from above specifications requested by owner involving extra costs will executed as additional work and will become an extra charge over and above the proposal. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our employees are fully covered by Workman's compensation insurance. Our payment terms are Net 15 days. Submitted by: T PNrr / StW f TERRY STUMPF, PRESIDENT Note: this proposal may be withdrawn by us if not accepted within ACCEPTANCE OF PROPOSAL - The above prices, specifications and conditions are satisfactory and hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above upon receipt of invoice. Date of acceptance: SIGNATURE Public Facility, Plahiiiitg- & other Projects 1. Name of Project: Mayor's Youth, Empowerment Program (New Service Center Down 2. Total Amount of CDBG Funds Requested: $70,000 3. Applicant Name: Karr Wilken' JUL 19 2013 Applicant Address: 407 Highland Ct., Iowa City, IA 52240 DUNS Number: 011402877 Signature (Please use blue ink): Gam- j%r o e fief ✓r l'ov , n -iS a `r'f t r v f . 4. Contact Person: Karl Wilken Phone Number; 319-341-0060 ext. 7017 Fax Number. 888-883-1235 Email Address: k.wilken@myep.us 5. location of proposed project: 2929 E. Court St., Iowa City, IA 6. Brief summary of the proposed project (please limit response to a paragraph). MYEP has recently been given the opportunity to purchase the property at 2929 E. Court St., which will be utilized as the service center for our adult day program and our after school program. Due to the rapid growth MYEP has experienced since 2008 we are currently maxed out on programming space. This has resulted. in growing waiting lists for our adult day program and after school program. Before the opportunity arose to purchase this building our solution to our space Issue was to renovate the upstairs of our current service center on Highland Ct. After receiving CDBG grant money for this renovation project we learned nine additional parking spaces are required by the City due to the square footage we would have after completion of the renovation. After considerable research and coordination with neighboring businesses, It appears we are unable to secure this additional parking within the required 300 feet. This means that we are likely unable to proceed with this solution to our space issue. The property on Court St. provides 6,685 sq. /it of programming space which would allow us to provide services to approximately 50 more clients than we are currently serving between these two programs. This far outweighs the growth we would ever be able to expedence at the Highland Ct. building. The Highland Ct, building would then become primarily administrative but Still utilized for minimal programming. We currently have an accepted offer on the property for $380,000, contingent on financing and approval of various exceptions needed from the City of Iowa City. We feel fortunate to have an accepted offer for this amount; the property is assessed at $517,000 and was originally listed at $550,000 over ayear ago. The grant money we are asking for would be utilized for the down payment of this building. 1= Hd%Priiar'ityi 7. Please specify the one most applicable priority need and priority need level, as shown In CITY STEPS 2011-2015 (www.icnov.oro/act onplan or review Application Guide). Public Facility, Planning 8 Other Projects PrIo* Need 1. Child Care Cent 2. Youth Programming 3. Handicap Facilibes Priority Need Level (High, Medium or Low) High High Medium Ba. Tell us why this project is needed (include Information from studies\research or other supporting documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with existing services/facilities, including whether other agencies will be housed in or will be allowed to use the facility. MYEP has a long standing history of partnering with the City of Iowa {Sty in the accomplishment of a variety of goals and initiatives that benefit the community. In 1996, MYEP filed for and became a 5010 (3) private, non profit corporation. Then in 2002. MYEP became a service provider under the State of Iowa Medicaid Waiver Home and Community Based Samoa (HCBS). Through these contracts MYEP provides Residential and Hourly Supported Community Living, Individual, Group, and Camp Respitei Job Coaching and Job Placement, Prevocatonal Services, Adult Day -Habilitation, Adult Day Care, and Consumer Directed Attendant Care (CDAC). MYEP continues to look into expanding its services under the following Waivers: Intellectual Disability Waiver (formally known as Mental Retardation Waiver), III and Handicapped Waiver, Brain Injury Waiver, Physical Disability Waiver, Children's Mental Health Waiver, and the Residential Based Supported Community Waiver. MYEP currently serves over230 families. In addition to the Medicaid service discussed above MYEP provides services to area at -risk youth through our Youth Leadership and FasTrac programs. The Youth Leadership program supports area at -risk youth to become socially, morally, emotionally, physically and cognitively competent members of the Iowa City community. MYEP promotes four proven areas to foster the best results when working with youth: integration of family, peers and the community; positive adult and youth interaction; work -based learning with area businesses and community services. The curriculum of the Youth Leadership program includes: money management; preventing, identifying, and reporting domestic, physical and sexual abuse; preventing bullies; on-line safety tips; community services; the importance of post -secondary education; and much more. MYEP`s after school and school breaks program for children with disabilities (ages K-12) is the only program of its Mind in Iowa City. The parents of the 33 kids who attend this program will attest to the Importance of our program in the Iowa City area. Many of these children have unique physical, emotional and social needs that would not be able to be met In just any after school care setting. The MYEP facility, its thoroughly trained staff, Public Facility, Planning & Other Projects CDBGIHOME Funding Request and the specialized programming we provide allow parents peace of mind that their children are being properly taken care of In a positive, safe, and enriching environment that allows them to continually expand their skills while being socially active with their peers. MYEP also provides unduplicated programming activities to area at -risk youth. This includes employment training and preparation, mentorship, crime prevention and awareness and college preparation and application assistance. Our FasTrac College Bound Program is designed to work with local high school students who are at risk for dropping out of school or failing. Our program works with these kids to teach them applicable skills and process through and problem solve the barriers they face. Once a student has stabilized in school we walk them through researching ooileges, the college admissions process, the application process, and introducing them to grant, loan and scholarship opportunities. FasTrac provides them the opportunity to attend college level courses while still in high school in order to get an accurate understanding of the demands of college classes. FasTrac assists students and their families in accessing local colleges and universities through campus visits. Over the past four years, nearly all graduating seniors who participated in this program have applied and been accepted to college. Our FasTrac-E Program partners with the SPOT where we provide after school and summer programs for children from 4lh_e grade. The overall goal of most of these activities Is to protect them from adverse Influences and to provide positive activities for them to participate in. The hours we hold foilovring school dismissal statistically are when juvenile crime rates are the highest. After school and summer programs can reduce this type of crime activity. This program helps to lessen the likelihood of engagement in risky behaviors such as drug, alcohol, and tobacco use. This program also works to Improve academic engagement and performance by focusing on barriers the children face. We concentrate on building conflict resolution skills and communication skills through the interactions the kids have with each other inthe program. MYEP also provides group home services for adults with disabilities. We have 7 homes in the Iowa City area that we operate. Demand for our residential services is at an all-time high'. We recently built a wheelchair accessible home and ate in the process of planning for a -second. With our commitment to providing necessary living environments and daily supports for all types of physical and behavioral needs our services are continually being sought. Increasing the amount of programmatic space we have and at the same time increasing the amount of administrative office space will facilitate the agency's ability to continue to grow and flourish in the provision of our progressive and highly needed services. It is our belief that our services contribute to the achievement of the following High Priority CITYSfEPS goals. o Actinides that focus on crime prevention and awareness, child care, youth services, life skills, mental health services, and employment training. o Public facilities which house activities such as those in the first bullet. Investing in the physical facilities used by non-profit organizations, prolonging the life of the facility and enabling the agencies to continue in their missions. Public Facility, Planning & Omer mwects 4 COMHOME Funding Request 8b. will this project address the established priorities in the City's Strategic Plan? Please Identify the priority(s). (WMdQgov.oroistra is loan) Yes. Economic and Community Development. It is our belief that the job training work we accomplish with area youth' as well as with individuals with disabilities, lends to their increased capability to be active members of the economic community. with our assistance our clients become more successful in maintaining gainful employment within the community. The growth we will experience at the Court St. location will also result in increasing our number of employees. We currently have approximately 170 employees and would need to hire at least an additional 50 employees within three years. 9. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your project. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only include those costs directly related to the project. if a construction project, provide the total estimated casts of the project, but do not include operational expenses or expenses not directly related to the construction project. Under the "status"' column, indicate if funds are anticipated or committed for each source of funds. if anticipated, include the date the funds will be available If awarded funding. Pleas include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the other items under Budget Considerations in the FY14 Applicant Guide, 3oeumenit Costs b'lf mever possible. A construction estimate Is strongly encouraged for all rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Budget Bmakdown (Include only those costs directly related to the project.) Expense Category (eg,salaile* acq n, rebab) If possible, please prioritize the budget CDBG Funds other Funds List Source of Other Funds Ind IIng whether Public or private Type Status C 8 a Please place an 'XNin the box that applies, Down Payment $70,000 $10,000 Agency 9-Y-13 $ $ $ $ $ $ $ $ $ Tots/ $70,000 $10,000 Other ProJ®cts 4 CDBGIHOME Funding Request Amount of private\agency\other funds g ZO.[1g0 (a) Amount of CDBG funds $70 000 M Total Protect Funding 3tl0,tkJD (C) (a + b) Number of persons assisted 237 (d) (see question 19) Total cost per person $337.SS (e) (c _ d) Total CDOG Cost Per Person V95.36 (f) (b z d) M If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = $ Skilled labor ( ) hours x $ per hour = $ SO, led labor ( ) hours x $ per hour = $ Total! Is 11. what percentage of the proposed budget will be made up of private funds? 12. If your agency received Aid -to -Agency, funds from the City last year explain whether that funding could have been used for this project? MYEP did not receive any Aid -to -Agency funds last year. 13. Describe what efforts have been taken to secure private or other public funding? Due to regulations that surround and govern the agency's funding stream, public funds are unavailable to us. The agency regularly conducts fundraising efforts that concentrate on receiving private donations. However, most donors are able to provide goods and services that benefit the agency not large monetary donations that would allow the agency to move forward with the purchase of this property. OM& 3 - ea9'f5ill ee of 6bsi y 14. Briefly outlinethe proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or applicadon(s) for other funding). Please Hof a.- Zffandle4 Msst*edu/e will be used Yhr anyprolecd'apreementfar fhe use ofCDBG funding. Date: Description of Activity: Public Facility, Planning & Other Projects 5 CDBG/HOME Funding Request 9/1/13 Project Start Date 10/1/13 Proposed Purchase Date 15. Explain why this project needs and is worthy of the requested public subsidy. The agency has a proven, positive history of service provision in the Iowa City community. We have a range of essential services that no other local providers have. Our recent growth is testament to the high level of satisfaction of our clients, their families, and case managers and leaders in the field of disability services throughout the State of Iowa. The services that MYEP has provided in Iowa City since 1968 have directly benefited the community in a variety of ways. Children and adults with intellectual disabilities, at -risk youth, people with mental illness, people with behavioral disorders and the families of all of these people have all benefited from our unique services. Our services also have a positive economic impact. We employ approximately 170 people, and individuals with disabiities from all over the state are moving to this area for our services also cortirbuting the economic strength of our community. Our annual budget has reached $3.7 million; this money primarily comes in from the state and is spent locally. 16. If funding is granted for this project, what steps are In place to decrease the likelihood it will require further subsidy in the future? We strongly believe that our proven history of running programs in a sustainable and profitable manner serve as evidence of our ability to maintain a larger program without the need for additional subsidies. Over the past 3- years an immense amount of work has been devoted to strengthening the agency's Infrastructure and organizational strength. The success of these efforts can be seen through our growth as well our positive reputation throughout the State. This is also evidenced by ownership of our service center on Highland CL, the additional of essential administrative positions, and the reworking of our organizational structure. We fimriy believe that our ownership of 2929 E. Court St. will allow us the needed room for growth that is essential for us to continue with our current growth momentum into the foreseeable future. This will allow for rapid, yet sustainable growth In our adult day program and after school program. 17. In what manner or fom will the project proceed if it is awarded less than full funding? If the project has several individual components, please prioritize them according to your needs. MYEP may not be able to come up with the needed down payment money. We are and would continue to seek funding from all available sources. 18. Please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Mote: Ff thisappiicatiar Is funded, the infotmebw in this table wiiibe 4used as kiica ne Wyedng for the CDWAgreement). Number between 0 - 30% median income 117 persons (a) Number between 31 - 50% median income 37 persons (b) Number between 51 - 80% median income 47 persons (c) Number between 80 - 100% median income 36 persons (d) Number over 100% median income 0 persons (e) Total 22Z persons (f) Percent LMI 84.895 (a +b + c) _ f Percent Iowa City Residents 92.5% Public FacUlIty, Planning & Other Projects 6 CDBGIHOME Funding Request Please describe the basis or methodology used to estimate the number of clients to be. served (i.e. survey, last year's reports, etc.) talent count was taken from last year's billing reports. 19. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain.. As mentioned earlier in the description of our services and the related benefits to the community, MYEP provides many kxally unduplicated services for children with disabilities and at -risk youth. Our innovation in doing so will continue on a larger scale If given the opportunity and resources to expand the number of local families we work with. Also, our after school program that works With children with disabilities has proven to be a valuable referral source. As these children age and graduate from high school and their parents begin seeking residential service options we already have an established working relationship with them. Many families are inquiring about our Residential services years before their children need the service because they want these services from us. This natural progression of aging out of one program and into another will allow us to keep Iowa Cdty bom citizens in this community, receiving the essential services they need to be successful. This project puts great use to an already existing, and vacant building. 20. Please select one main objective, outcome, and output indicator for the proposed project (see applicant guide), Second, provide specific protect indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Objective: XI3 Suitable environmentlNrig ODecant affordable housing O Qeatlng economic opportunitles Outcome: XO Availability/acoessibility O Affordability O Sustainability Outputlndicator: XO Persons O Households O Housing units 21. Identify the location of the proposed project. 2929 E. Court St., Iowa 04IA 22. Does the proposed project pay full property taxes? OYes X []No If yes, what is the estimated value of taxes generated from this Project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate? OYes X ONo If yes,. what is the percent of full taxes paid? _% and amount paid Is $ 5ectI — Capacity/History of the A'pplieant 23. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Public Facift Planning & Other Projects 7 CD&G/HOME Funding Request Amount Budgeted Expended Date All Units Fiscal Year funds Recv'd Amount (as of 6/30/13) Completed FY11 (July 2010 - June 2011) $27,365 (CDBG) $27,365 Completed $99,800 (HOME) $99,800 Completed FY12 (July 2011 - June 2012) $ $ FY13 (July 2012 - June 2013) $70,000 $0 Request to transfer funds to 2929 E. Court St. has been submitted. If accepted projects will be completed by 6/1/14. 24. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CD8G and/or HOME funded projects? XO Yes o No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 25. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your organization's administrative capacity, financial skills, commitment and/or experience to undertake and complete the proposed project within the established timetable and budget. MYEP has received HOME/CDBG funds and has completed all projects successfully. 26. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project: MYEP Is structured in a manner that promotes our ability to expand and grow in a healthy and steady fashion, The Executive Director oversees the entire operation and directly supervises two Program Directors; the Director of Finance (Feb.2013), the Director of Quality Assurance, and the Director of Human Resources/Support Services. The Program Directors are responsible for their specific departments and they supervise Service Coordinators. The Service Coordinators directly supervise our Lead (front line supervisory) Staff who then supervise our Direct Care wormers. In October 2011, two new Senior Leadership positions were added to the agency with the Intent of setting the groundwork for sustainable growth. In February 2013 our new Director of Finance started. We also have a strategic plan to hire for four additional programmatic administrative positions. The addition of these positions is due to the growth we have already experienced as well as the future growth Public Facility, Planning & Other Projects a G080/HOME Funding Request we are working towards. Throughout the proposed project our services and structure will be unaffected. The area where oonstruction will occur is separate from our current programming and administrative work areas. Once the project is complete it will allow the agency to move forward with its already planned growth and expansion of services provided to the community. Public Facility, Planning & Other Protects 9 CDBG/HOME Funding Request Public Facility, Planning & Other Projects 1. Name of Project: MECCA Continuation of Updates and Improvements F U V IS 2. Total Amount of CDBG Funds Requested: $45,417 JUL 18 2013 3. Applicant Name: MECCA SERVICES 11 Applicant Address: 430 Southgate Ave, Iowa City, IA 52240 DUNS Number: 080310204 Signature (please use blue Ink): 4. Contact Person: Ronald Berg Phone Number: 319-351-4357 Fax Number: 319-248-3826 Email Address: rberg@meccaia.com S. Location of proposed project: 430 Southgate Ave, Iowa City, IA 52240 6. Brief summary of the proposed project (please limit response to a paragraph). MECCA proposes an updated waiting room at 430 Southgate Avenue. The project will allow MECCA to update with a new entry door with a panic bar, new wall treatment and flooring, new lighting, new window treatments, new ceiling tiles, and a new secretary window. The second portion of the proposed project is the replacement of the carpeting in the hallways and stairwells at our Transitional Housing facility. The current carpeting and flooring are wom and in need of replacement. Replacing these will contribute to a warm and welcoming home for our families living in the facility. 7. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS 2011-2015 (www.icgov.orciactionplan or review Application Guide). Homeless and Homeless Prevention Activities Priority deed Hiah Priority Need level (High, Medium or Low) Public Facility, Planning & Other Projects I CDBGMOME Funding Request 8a. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, Indicate how the project partners with existing services/facilities, including whether other agencies will be housed in or will be allowed to use the facility. Substance abuse affects not only the individual, but also the family and community of that individual. Providing safe, comfortable and up to date facilities for our clients is extremely important to MECCA. Currently the waiting room at 430 Southgate Avenue is outdated and In need of repairs. Not only is the update of the waiting room important to the well being of our clients by providing comfort and more space to accommodate all the clients, but it is essential for ensuring client confidentiality. The flooring and carpeting in our Transitional Housing facility is also worn and in need of replacement to provide a warn and welcoming home for our residents. MECCA's strategic plan and capital expense plan addresses facility needs for over the next 3 years. This project will ensure that adequate facilities are maintained so that we can continue to provide the best substance abuse treatment to our clients. Without these upgrades, the facilities would deteriorate and affect the care provided to our clients. MECCA has several community partners, including: Shelter House, Community Mental Health Center and UIHC to provide joint case planning to reduce recidivism and repeat engagement within the criminal justice system. These providers and MECCA meet monthly on their own to explore how to coordinate services. MECCA also purchases meals for our residential programs from Shelter House. MECCA staff also participates in a local system of care group facilitated by Jessica Peckover at Jail Alternatives to identify how a broad range of service providers can coordinate care to best meet client need. These are just some of the examples of the collaboration with other organizations within the community. MECCA, along with the other organizations, understands that a mutual approach to supporting client's needs is the best way for the clients to maintain healthy Irving approaches in the community. 8b. Will this project address the established priorities in the City s Strategic Plan? Please identify the priority(s). (www.lcgov.org/strateoIcpIan) The City Steps 2011-2015 lists both Substance Abuse Treatment and assisting families with skills to maintain their jobs and housing as high priority areas. MECCA's Residential Treatment program is designed for clients with moderate substance abuse difficulties. Outpatient services are tailored to the individuals needs and may include counseling sessions provided in group, individual or family settings. Many groups have up to 25 clients in them at a time The continuum of treatment services supports positive peer influence and builds upon the client's strengths through a variety of strategies. All programs operate in an atmosphere that enhances a positive self-image that promotes recovery. Public Facility, Planning & Other Projects CDBGA-TOME Funding Request MECCA's Transitional Housing Services provide temporary housing for income eligible heads of households in treatment for substance abuse and whose prospects for stable housing are otherwise questionable. These clients find themselves in need of these services for many reasons including, lack or loss of income, divorce, domestic violence, ill -health, lack of health insurance and re-entry from incarceration. Many of these circumstances happen at the same time, making things even more difficult. Transitional housing fills a crucial gap in the housing continuum by allowing low-income households with children, whose housing is unstable or unsafe, to re-establish themselves for a period of two -years in a more stable, safe and substance free environment. As with residential treatment, the continuum of care promotes self-sufficiency and long term recovery. MECCA is actively involved with The Criminal Justice Coordinating Committees, the Johnson County Empowerment Board, Decategorization Committees, Juvenile Crime Board, Juvenile Justice Youth Development Policy Board and the Iowa City community School District to help facilitate treatment and prevention services. MECCA also continues to partner with numerous local agencies and organizations to leverage the capacity in the community to better serve our client's needs. Sectioli 2 - LeVe `aging ReSdUrcEsiBlldget 9. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your project. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only include those casts directly related to the project. If a construction project, provide the total estimated costs of the project, but do not include operational expenses or expenses not directly related to the construction project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the other items under Budget Considerations in the FY14 Applicant Guide. Document Costs Whenever Possible. A construction estimate is strongly encouraged for all rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Budget Breakdown (Include only those costs directly related to the project.) List Source of Expense Category OtherFunds (eg. salaries, includingacquisition, TTrVpeStatus rehab) whether E If possible, please CD5G Funds Public orprioritize the budget Other Funds Priv Please place an `X"in the box that applies; 4305outhgate waiting ,$31,598 $ room renovabon Public Facility, Planning & Other Projects 3 CDBGMOME Funding Request Budget Breakdown (Include only those costs directly related to the project) List Source of Type Status Otpense Category (ag, sa/atAa* Other Funds including acquAwdon, eefth) whether Cc If possible, please CDBG Public or 2 prioritize the budget Funds Other Funds Private C 4305outbgate waiting $ $5000 MEM genera/ X room furnishings operating Transith2nal fte ng $13,819 $ rota/ $45,417 $50M Amount of private\agency\other funds $57000 (a) Amount of CDBG funds 45417 (b) Total Project Funding S50,417 (c) (a t b) Number of persons assisted 2286 (d) (see question 19) Total cost per person $22.0 (e) (c _ d) Total CDBG Cost Per Person 19.87 (f) (b = d) 10. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = $ Skilled labor ( ) hours x $ per hour = $ Skilled labor ( ) hours x $ per hour = $ Total 1 $ Volunteers will not be used for this project. 11. What percentage of the proposed budget will be made up of private funds? 10% 12. If your agency received Aid -to -Agency funds from the City last year explain whether that funding could have been used for this project? No, funds received were used to support operations. Public Facility, Planning & Other Projects CDBG/HOME Funding Request 13. Describe what efforts have been taken to secure private or other public funding? MECCA raises approximately $120,000 in private funds and donations each year in support of operations. These funds make it possible for us to support the capital expense plan that is the basis for this application. Without these donated funds, MECCA would have difficulty finding excess cash to support these capital expenditures. S8CZY11i13 - Fey :;�f{T?f r�' ;1 i!t� r; y '. �T,7• `� � !;�' ;:ffI' 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note. %ffunded, thissdfeduie will be used for any proiectagreementfor the use ofC®8G funding. Date: Description of Activity: Project Start Date Once awarded, 60 days to develop architect plans and secure bids. Waiting area work will require 90 days to schedule and complete. Transitional housing flooring will require120 days The cost estimates and timeline for this projected were provided to MECCA by an Architect as well as a Flooring supplier and both have assured MECCA that the project will be completed by June 30, 2014. 15. Explain why this project needs and is worthy of the requested public subsidy. It is important that the clients feel respected and welcome when they come into a MECCA building. Many clients have a sense of ownership and pride with MECCA because it is the place that they are learning to build a healthier life. MECCA is literally home for our Transitional Housing families, and home in a sense for many of our outpatient and residential clients. MECCA is committed to continue to provide services to community members that have little or no resources. MECCA, as well as all human service agencies, operates with a minimal budget surplus that is available to be used to fund capital improvements. A partnership would allow MECCA to make it possible to address the facility needs that are not otherwise able to be funded through the normal operating budgets. Clients have commented on the waiting room and how much the improvements are needed. It is important to our client's recovery to feel as comfortable as possible in their surroundings and it is important to MECCA to continuously meet the national standards for best practices in addition to providing the client with a clinical environment that is up to date and respectful to the clients. Public Facility, Planning & Other Projects CDBGIHOME Funding Request MECCA's 3 year capital expense plan creates a strategy for addressing facility needs over time. The expense plan will be updated annually and MECCA will continue requesting a partnership with the committee to implement the plan. 16. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? MECCA continuously makes every effort to ensure that updates are of quality and meant for high traffic volume and wear and tear. MECCA has purchased a used carpet cleaning machine, which has improved our ability to keep the flooring in the best condition possible. Unfortunately because of the nature of the work and the clientele that MECCA serves, the steady use of facilities will mean that updates and repairs are ongoing. 17. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several individual components, please prioritize them according to your needs. If the project is awarded at less than full funding it would mean that the project would be delayed until later years and/or the project would be reduced to remain within the expense limits. Section 4 - ! 18. Please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note., If this appllcadfon is funded, fhe inA:vmettion in this table will be used asinoame i1alyoUngforthe CDBGAgreement). Number between 0 - 30% median income 1O93 persons (a) Number between 31 - 50% median income 201 persons (b) Number between 51 - 80% median income 24 persons (c) Number between 80 - 100% median income ,U persons (d) Number over 100% median income 36 persons (e) (901) persons have no report of income) Total 22 66 persons (f) Percent LMI 57. (a t b + c) _ f Percent Iowa City Residents 363% Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey, last year's reports, etc.) MECCA's report of client income is based on documentation the client provides to verify their self report of income (pay check stub or Workforce Development statement). The 901 clients for whom we report having no income information refer to clients who did not provide independent income verification. Rather than distribute those clients across the other income ranges, we have chosen to reflect them as no report. Public Facility, Planning & Other Projects CDBG/HOME Funding Request 19. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain. No 20. Please select one main objective, outcome, and output indicator for the proposed project (see applicant guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Objective: ® Suitable living environment Outcome: ® Avai€ability/accessibility Output Indicator: ®Persons 0 Decent affordable housing 13 Creating economic opportunities O Affordability O Households O Sustainab€Itty O Housing units 21. Identify the location of the proposed project. 430 and 438 Southgate Avenue, Iowa City 22. Does the proposed project pay full property taxes? OYes ®No MECCA pays property tax on 2 of the 3 floors in the Transitional Housing Building. The floors that the taxes are paid on are the floors that house the transitional housing units, the other floor consists of offices for the staff. If yes, what is the estimated value of taxes generated from this Project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate? Owes ®No If yes, what is the percent of full taxes paid? 4b and amount paid is $ u''P98��K—l!'[SUYLSIoJ[yrLf�4L]"� li.ic8''..'irlll_'iIt�,C1��F. 23. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Recv°d Budgeted Amount Amount Expended Gas of 6/30/13) Date All Units Completed FY11 (July 201C - June 2011) $11,000 $11,000 End of rY11 FY12 (July 2011 - June 2012) $16,293 $16,293 End of I Y12 FY13 (July 2012 - June 2013) $12,500 $12,500 End of FY 13 Public Facility, Planning & Other Projects CDBG/HOME Funding Request 24. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? XYes O No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 25. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your organization's administrative capacity, financial skills, commitment and/or experience to undertake and complete the proposed project within the established timetable and budget. MECCA has received past funding. 26. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. MECCA's CEO, Ronald Berg, will oversee the fiscal and facility maintenance personnel and contractors who will be responsible for the project. Any costs incurred for the time will be absorbed by MECCA. Public Facility, Planning 8 Other Projects 8 CDBG/HOME Funding Request Public Facility, Planning & Other Projects 1. Name of Project: Broadway Building Improvements: Phase II 2. Total Amount of CDBG Funds Requested $84,000 3. Applicant Name: Neighborhood Centers of Johnson County Applicant Address: P.O. Box 2491, Iowa City IA 52244 DUNS Number: 18-029-9117 Signature (please use blue ink): 4. Contact Person: Brian Loring Phone Number: 319-358-0438 x105 Fax Number: 319-358-0484 Email Address: brian-loring@ncjc.org 5. Location of proposed project: 2105 Broadway Street 6. Brief summary of the proposed project (please limit response to a paragraph). JUL 18 2013 In 2011, we were awarded CDBG funds to purchase a property at 1060 Cross Park Avenue in Iowa City. Unfortunately, late this fall the seller reneged on their offer to sell us the space. Our demand for additional space has not diminished since that original application. We did receive $72,000 in FY13 to make improvements to the Broadway and thus we have begun improvements to our kitchen and multipurpose space. However, in working with our architect, we recognized that we needed to make other changes to the basement at Broadway Neighborhood Center to make the space more useable for preschool, school -age and community programs. ISection I - Need/Priork 7. Please specify the one most applicable priority need and priority need level, as shown in CITY STEPS 2011-2015 (www.iggov.org/actionplan or review Application Guide). Neighborhood/Youth Facilities/Child Care Priority Need High Priority Need Level (High, Medium or Low) 8a. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the community as outlined in CITY STEPS. Also, indicate how the project partners with existing services/facilities, including whether other agencies will be housed in or will be allowed to use the facility. Iowa City.• Supporting Youth and Families in Low -Income Neighborhoods For the past decade, Iowa City has been experiencing a demographic shift partially expressed by an increase in low-income families. Many of these families have settled in the Broadway and Pheasant Ridge neighborhoods of Iowa City. The purpose of this application is to expand NOC's capacity to reach and serve this low-income population and create a space to foster innovative partnerships and programs. Public Facility, Planning 8 Other Projects 2 FY13 CDBGIHOME Funding Request Neighborhood schools are reflecting this demographic shift with mcreasea free and reduced lunch eligibility. The area that has experienced one of the largest increases has been Grant Wood Elementary School, located in southeast Iowa City and served by NOC. From 1997 to 2011, the Grant Wood School free/reduced lunch enrollment went from 29% to 63%. With an enrollment of around 525 children that means almost 330 children at Grant Wood are eligible for the free/reduced lunch program. During that same period, the minority population at that school jumped from 20% to 70%. Furthermore, 20% of students at Grant Wood come from families for whom Spanish is the first language. Research has clearly established a strong correlation between family income and a child's health and school success. The most vulnerable in this equation are low-income, minority children who face the greatest risk for school failure. Need to Improve Programming and Office Space Since the mid-1990s our programming for youth and adults, along with our capacity to leverage new resources in southeast Iowa City, has been limited due to a lack of space. Our primary space in southeast Iowa City is the Broadway Neighborhood Center located at 2105 Broadway Street, a 6500 square foot building we opened in 1990. For the first few years we inhabited the Broadway Center, the bulk of our programming was for school -age children and adults. However, by the mid-1990s, both state and federal welfare reform initiatives focused on moving recipients off public assistance into full- time employment. Consequently, with parents working full-time, the demand for childcare, particularly for preschool -age children (birth to 4 years), exploded. In response, we added infant and toddler classrooms and committed more of the Broadway Center multi -purpose space for use by early childhood programs. In response to the repurposing of the Broadway Center, our board of directors reviewed space needs for NCIC and partner programs in the southeast quadrant of Iowa City. We determined that there was a need for more multipurpose space to allow for more youth and adult programming and community events. In response, we negotiated a deal with Southgate Development to purchase a portion (approximately 5000 sq. ft.) of Pepperwood Plaza. The project was fully funded but ultimately, the property owner, Southgate Development, decided against selling. Expanding Opportunities — Creating Success Facilities are key to the success of our programming. Though the Pepperwood purchase will not happen, we are submitting this application to meet our programmatic need for space. Therefore, the key component of this proposal is a reconceptualizing the lower level of the Broadway Center. By removing walls and opening up two closed rooms, redesigning the kitchen space and incorporating an existing hallway into a large multiuse room, we can repurpose existing space and make it more appropriate for youth and adult programming. Program environments are second only to the quality of staff and teachers in shaping successful outcomes for children. In addition to creating and maintaining needed space for existing programs and activities, we also see our buildings as laboratories for new ideas and new projects. Likewise, our competitiveness in leveraging financial support for programming is greatly enhanced by well -maintained and modern facilities. Neighborhood Centers has a number of existing partnerships with institutions, organizations and groups. We see the partnerships as adding value to our methods and mission by bringing resources and expertise into an under-resourced area of Iowa City. Below we have listed several existing partnerships that will make use of the Broadway Learning Center, along with program expansion opportunities that will be created by the additional space. 8b. Will this project address the established priorities in the City's Strategic Plan? Please identify the priority(s). (www. icnov.org/strategicplan) Our Centers are a stabilizing influence in neighborhoods that are typically transitional. In addition to human services we are a catalyst for community development initiatives that include stakeholder involvement in planning and execution of community stabilizing activities and events. i.e., Restorative Justice meeting, 319 Music Festival. We accept childcare subsidies for low-income working families to allow them to access top quality childcare while trying to make ends meet in a low -wage job. We also offer pre -employment training for youth and chronically unemployed adults. Public Facility, Planning 8 Other Projects 3 FY13 CDBG/HOME Funding Request 9. Provide a budget breakdown for your specific project. Complete the various categories appropriate for your project. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehabilitation projects. The budget breakdown should only include those costs directly related to the project. If a construction project, provide the total estimated costs of the project, but do not include operational expenses or expenses not directly related to the construction project. Under the "status" column, indicate if funds are anticipated or committed for each source of funds. If anticipated, include the date the funds will be available if awarded funding. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also include a budget for the other items under Budget Considerations in the FY14 Applicant Guide. Document Costs Whenever Possible. A constriction estimate is strongly encouraged for all rehabilitation or new construction projects. PLEASE NOTE: The Housing and Community Development Commisslon may request a copy of your overall agency budget. Budget Breakdown (Include only those costs directly related to the project.) List Source of Type Status Expense Category (e.g. salaries, Other Funds including acquisNon, rehab) CDBG whether Public y If possible, please or prioritize the budget Funds Other Funds Private c10i Please place an 'X"in the box that applies. Move entrance to $74, 000 $4,000 NCIC X preschool classroom (includes moving furnace, removing kitchenette, and adding new laundry room that is separate from toilet area). Build out youth staff community corrections office. Repair concrete in $10,000 $1,300 i NC7C X parking lot. I I krchi�cts fees $ $2,300 NC7C X $ $ Total $84,000 $7,600 Amount of private\agency\other funds Amount of CDBG funds Total Project Funding $7,600 (a) $84,000 (b) $91,600 (c) (a + b) Public Facility, Planning & Other Projects CDBGIHOME Funding Request Number of persons assisted 1,559 (d) (see question 19) Total cost per person $58.75 (e) (c _ d) Total CDBG Cost Per Person $53.88 (f) (b - d) 10. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours I x $10 per hour = Skilled labor ( ) hours I x $ per hour = Skilled labor ( ) hours I x $ per hour = 1 $ ! Total Is 11. What percentage of the proposed budget will be made up of private funds? 8.3% 12. If your agency received Aid -to -Agency funds from the City last year explain whether that funding could have been used for this project? That funding is used to cover operating expenses and as leverage for program grants. The Aid -to -Agency funding is an integral part of our annual operating budget and is therefore mostly unavailable for one- time discretionary use. It is also insufficient to cover larger capital improvements. 13. Describe what efforts have been taken to secure private or other public funding? We will be using some private funding to cover the cost of this project. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note; If funded, this schedule will be used foranypmjectagreement for the use of CDBG funding. Date: Description of Activity: Oct. 15, 2013 Sign agreement with Iowa City Oct. 30, 2013 Due date for project bids Nov. 30, 2013 Begin project January 15, 2014 Complete project Note: The plans for this project are complete and we are ready to bid out the work. We will be able to move quickly and start this fall. 15. Explain why this project needs and is worthy of the requested public subsidy. Public Facility, Planning & Other Projects CDBG/HOME Funding Request Neighborhood Centers provides childcare and programming for low -wage working families around Iowa City. We currently provide licensed care to 225 children every day. If you include other programming for youth, we reach 300 or more infants, toddlers, preschoolers* and youth every day in one of our facilities. Our programming helps children prepare for a successful educational career, while helping working poor families toward self-sufficiency by providing much needed daycare. *Our early childhood programs are accredited by the National Association for the Education of Young Children (NAEYC) 16. If funding is granted for this project, what steps are in place to decrease the likelihood it will require further subsidy in the future? Like schools or other public facilities, our buildings and playgrounds get a lot of use. Consequently, the depreciation and degradation of our buildings and grounds will continue. However, by making repairs and improvements, we can eliminate future, more costly, damage or degradation and thereby decrease the likelihood of future more costly subsidies. 17. In what manner or form will the project proceed if it is awarded less than full funding? If the project has several individual components, please prioritize them according to your needs. We will adjust the scope of the project based upon match and grant funding. 18. Please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note. If this application is funded, the inlioramdon in this table will be used as income targeting for the CDBGAgreement). Number between 0 - 30% median income 795 persons (a) Number between 31 - 50% median income 157 persons (b) Number between 51 - 80% median income 49 persons (c) Number between 80 - 100% median income 558 persons (d) Number over 100% median income 0 persons (e) Total 1559 persons (f) Percent LMI 64% (a t b t c) = f Percent Iowa City Residents 9496 Please describe the basis or methodology used to estimate the number of clients to be served (i.e. survey, last year's reports, etc.) Numbers come from direct counts in 2012 end of year report. People that did not complete the Household Survey are counted as 80-100%. This is likely a significant over count of non -eligible households. 19. Does your project represent an innovative solution to meet the specific need it is intended to satisfy? If so, please explain. No 20. Please select one main objective, outcome, and output indicator for the proposed project (see applicant guide). Second, provide specific project indicators in the narrative (i.e. number of units to be rehabilitated, number of households assisted, number of units constructed, etc.) Public Facility, Planning & Other Projects 3 CDBGIHOME Funding Request Objective: O Suitable living environment O Decent affordable housing ✓ Creating economic opportunities Outcome: ✓ Availability/accessibility Output Indicator: ✓persons 21. Identify the location of the proposed project. 2105 Broadway Street, Iowa City ✓ Affo dability O Households 22. Does the proposed project pay full property taxes? ClYes -"No If yes, what is the estimated value of taxes generated from this Project? $ ✓ Sustainability O Housing units If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes or a reduced tax rate? OYes ✓No If yes, what is the percent of full taxes paid? % and amount paid is 23. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Recv'd Budgeted Amount Amount Expended (as of 6/30/13) Date All Units Completed FY11 (July 2010 - June 2011) $0 $0 NA FY12 (July 2011 - June 2012) $57,250 $57,250 6-30-12 FY13 (July 2012 - June 2013) $111,500 $29,000 B-30-13 24. Is the applicant (including partners, co -applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations, including any CDBG and/or HOME funded projects? ✓Yes O No If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 25. If the applicant has not received HOME/CDBG funds in the past three years, please provide evidence of your organization's administrative capacity, financial skills, commitment and/or experience to undertake and complete the proposed project within the established timetable and budget. Ire 26. Please describe your organization's structure, officers and staff, as it relates to the overhead cost for this project. Neighborhood Centers is a private nonprofit 501c3 human service agency. We have a volunteer board of directors and a staff of around 50. The overhead cost for this project will be minimal and not included in this request. Public Facility, Planning & Other Projects CDBGA40ME Funding Request a a cg Ninn II' J