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HomeMy WebLinkAbout09-19-2013 Housing and Community Development CommissionAGENDA HOUSING AND COMMUNITY DEVELOPMENT COMMISSION DALE BELLING CONFERENCE ROOM, CITY BALL THURSDAY, SEPTEMBER 19, 2013 6:30 P.M. 1. Call Meeting to Order 2. Approval of the August 15, 2013 Minutes 3. Public Comment of Items Not on the Agenda 4. Staff/Commission Comment 5. Nomination and Election of Officers 6. New Business • Public Hearing & Approval of the FY13 Consolidated Annual Performance & Evaivation Report (CAPER) (Located at wA-w.icgov.org/action plan) • Selection of Projects to Monitor in FY14 • Timeline for the Annual Review of CITY STEPS 7. Adjournment r 11=®�r CITY OF IOWA CITY '� MEMORANDUM Date: September 16, 2013 To: Housing and Community Development Commission From: Community Development Staff Re: September Meeting The following is a short description of the September agenda items. If you have any questions about the agenda or if you are unable to attend the meeting, please contact Tracy Hightshoe at 356-5244 or by email at tract'-hightshoe@iowa-city.org. Nomination & Election of Officers Every September, the commission nominates and elects a Chair and Vice Chair. The commission will nominate and vote for these two positions at this meeting. New Business Public Hearing & Approval of the FY13 Consolidated Annual Performance Evaluation Report (CAPER) The CAPER is a HUD required document that the City must submit to HUD within 90 days of the end of the plan year. The report describes the federally funded activities undertaken by the City and its partners, and the accomplishments for federal fiscal year 2012 (City FYI 3). A draft of the CAPER is online at www.icgov.org/actionglan for your review and comment. At this meeting, we will be asking HCDC to approve the document for submission to HUD. Selection of Projects to Monitor. This year there are 17 projects to monitor. Commission members will need to choose 2 projects (one member will only have one project to monitor). A list of projects, with the agency's contact information, is included in the packet. Please review and indicate at the meeting which projects you would like to monitor during FYI 4. Timeline for the Annual Review of the Consolidated Plan (CITY STEPS) We are in the process of reviewing our CITY STEPS Plan. Details will be forthcoming regarding the number and locations of public meetings to solicit input regarding the Consolldated Plan. It is anticipated that all the community meetings will take place before the October HCDC meeting. HCDC will also hold a public hearing at their October 17 meeting. If HCDC decides to recommend any formal plan amendment(s), the proposed amendment's) will be forwarded to the City Council for their consideration. We will keep you posted on the dates and times of the meetings. MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 15, 2J13 — 6:30 PM SENIOR CENTER, ROOM 208 28 S. LINN STREET, IOWA CITY MEMBERS PRESENT: Michelle Bacon Curry, Andrew Chappell, Cheryll Clamon, Charlie Drum, Holly Jane Hart, Jim Jacobson (arrived after staff/commission comment) MEMBERS ABSENT: Scott Dragoo, Christine Ralston, Rachel Zimmermann Smith STAFF PRESENT: Tracy Hightshoe, Steve Long, David Purdy OTHERS PRESENT: Ali Suntken, Sandy Pickup, Becci Reedus, Beth Ritter Ruback, Brian Loring, Barbara Vinograde, Karl Wilken, Dottie Persson, David Hacker, Mark Patton, Steve Long, Maryann Dennis, Ron Berg RECOMMENDATIONS TO COUNCIL: 1. Motion to recommend to City Council to allow Mayor's Youth to retain the FYI CDBG funds to be used for rehab at the existing or new site based on their preference. Motion passed 6-0. 2. Motion to recommend to City Council the following budget for the FY14 Annual Action Plan Amendment: $60,000 to the Cary of Iowa City UniverCity program; $74,S97 to The Housing Fellowship; $100,000 to the Crisis Center; and staff will administratively increase Free Medical Clinic's FYI allocation by $5,000. (Source of funds: uncommitted funds and program income). CALL TO ORDER: The meeting was called to order by Chair Andrew Chappell at 6:30 p.m. APPROVAL OF JUNE 20, 2013 MINUTES: Drum moved to approve. Clamon seconded. A vote was taken and the motion carried 5-0. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None received. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 15, 2013 PAGE 2 of 6 STAFF/COMMISSION COMMENT: Chappell presented certificates of appreciation to departing commission members Drum and Hart. Hightshoe expressed her thanks to them. Hightshoe reminded the Aid to Agency applicants in attendance about the new procedures for the Joint Funding Application for Iowa City Aid to Agencies funds. Chappell reminded the Commission that next month they will elect officers. Discuss Mayor's Youth Request to use FY14 CDBG Funding at a new Proiect Site • Recommendation to City Council Hightshoe explained that Mayor's Youth was allocated $70,000 to renovate the upstairs of their current facility to use as administrative offices. She said due to the increase in office space at that location, they needed nine additional parking spaces based on City Code. She said Mayor's Youth was unable to secure nine spaces at this time. She said they did, however, find a new site that they have an accepted purchase offer on — the former Hope Methodist Church on Court Street. Kari Wilken, MYEP, said in order to conform with City Code at the new site, they would need to install a sprinkler system for about $70,000 and expand the parking lot at a cost of $70,000. She said because of cost, the project may not be possible. She said MYEP was supposed to be on the agenda for the Board of Adjustment's August 21 meeting, but the site plan submitted by MMS Consultants was not acceptable and a major site plan is needed at a cost of around $7,000. She said they are waiting for their Director, Roger Lusala, to return from abroad to make a decision if they can spend that money, so the earliest they could be on the Board of Adjustment agenda would be the September 11 meeting. Wilken asked if they purchase the Court Street building, would the Commission allow them to transfer the $70,000 to the new site. She said if this is not allowed, what would be the deadline to continue to pursue the nine needed parking spots at the current location. Hightshoe said MYEP has the option to finish less space and that would reduce the pa. king requirements. She said instead of finishing the entire upper level, they could do a portion. Hightshoe said for the Action Plan amendment they have to know what they are doing with that $70,000 as it may be a change in location and would necessitate an Action Plan amendment. Chappell asked if the parking lot upgrade is for the Court Street side. Wilken said they would lose about 15 spaces in the parking lot by upgrading the parking lot for bus turn -around. She said with the number of staff and clients they are required to have about 70 spots. She said the purpose of the building on Court St. is to expand their services significantly. Clamor. asked what they would do with the old building. Wilken replied that it would become administrative with minimal programming and with less build -out of the second floor. Bacon Curry asked if not building out as much is their only option for compliance with the parking requirements. Hightshoe said they could go through the Board of Adjustment but Sarah Walz has said that with the parking issues in that neighborhood it would be difficult for the BOA to waive those requirements. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 15, 2013 PAGE 3 of 6 Chappell said he is comfortable with voting for changing the site, since the use will be the same. He asked if the Commission recommend that they allow for either site and then they'll have to work with staff on when the "drop dead" deadline is. Wilken said by September 151 they will know how to proceed. Hightshoe said the Annual Action Plan will go for a thirty -day public comment period before Council reviews it October 1s', so she said if they know before September ' S` they can structure the amendment based on the outcome of whether or not they are going forward with the Court St. property. Drum moved to recommend to City Council to allow Mayor's Youth to retain the FYI CDBG funds to be used for rehab at the existing or new site based on their preference. Hart seconded. Motion carried 6-0. • Review Project Ranking • Discuss Average Allocation Worksheet • CDBG/HOME Budget Recommendation to City Council Chappell said they are required to discuss the high priority items first. Hightshoe said the Commission had $240,000 to allocate and out of that, $105,000 must to go to HOME -eligible activities. Chappell said they were going to try and limit their funding to two or three applicants because of reduced administrative funding/time, but it is ultimately Council's decision how to fund. Hightshoe said they are looking at CDBG and HOME projects that be approved and started immediately. The City remains in danger of not meeting HUD timeliness measures. In May, HUD released the City from a required Work Out plan. The City received four times its CDBG entitlement in program income due to the State allowing the City to retain a disaster recovery loan repayment in FYI 1. The City can only have 1.5 times its entitlement in the City's line of credit. The City must continue to spend the funds as timely and efficiently as possible to avoid increased HUD monitoring and the possibility of reduced future funding. The Commission started the discussion with the City of Iowa City — UniverCity program. Hightshoe explained that this is for home ownership. The City would acquire a home, rehab it with HOME funds and then sell it to an income -eligible hemebuyer (under 80% median income). Discussing funding for The Housing Fellowship, Bacon Curry said it seems like a win -win. She said you get upgraded existing rental horses in neighborhoods and seep them affordable. The next organization discussed was the Crisis Center. Drum said there are so many agencies that depend on the Crisis Center that it's the place to put the money as far as he's concerned. Other comrn:issioners chose to rank this much lower because of the caution to fund only a few projects so they had to make hard decisions. Chappell said he doesn't see the point of additional funding for Mayor's Youth for the new site due to the uncertainty of the new location and there is another round coming up. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 15, 2013 PAGE q of 6 The Commission agreed that MECCA serves a large geographic area and only a small percentage are Iowa City residents. Willing to fund MECCA in the future, but for this round will consider other projects. Brian Loring of the Neighborhood Centers of Johnson Ccunty explained where they are in their remodeling and what the requested funding would do to complete that work. He said they will partially complete this project if they didn't get full funding, but he didn't know how much work would take how much money. The Commission then discussed their lower priorities. Chappell said there seemed to be agreement not to fund Habitat for Humanity this round. He and others agreed that they would like to see the majority of Habitat projects in the pipeline completed before they fund Habitat again. The Commission didn't feel that the City of Iowa City Fagade Improvements really fit into the ideal of what it wants to fund. Barbara Vinograde of the Free Medical Clinic said after hearing what everyone else has to say today, she would like to change her request for funding to $10,000, This funding would be used for some painting and repairs and a little more work on the bathroom. Bacon Curry asked if the Crisis Center could do anything on the parking lot with partial funding. Reedus said the parking lot would cost a minimum of $100,000. She said they have experienced a lot of flash flooding in the last few years and have lost cars, lost their lift, and had seepage into their warehouse. She said all the engineering work has been done to try and get the water away from the Crisis Center. Hightshoe asked if full funding is allocated for the Crisis Center and it costs more than the estimated $100,000 can they complete it with their own funds. Reedus stated they would complete the project. Chappell asked to hear from the three commissioners who were not supporting full funding for the Crisis Center. Jacobson said he felt there were more important projects. He said he wouldn't vote for full funding. Clamon said she would agree that the Free Medical Clinic is not as urgent as she thought it was so she'd be wiliing to forego that but would still like to see the Neighborhood Centers get something. Jacobson said he would be willing to move the MECCA money to the Crisis Center, but that's as much as he would be willing to fund and his priority is the Neighborhood Centers project. Bacon Curry said her rationale for fully funding the Crisis Center was because it sounded like Neighborhood Centers would need to come back again at some point anyway. She said that the Crisis Center does have a timeliness issue with getting this project done and December occupancy. She said she ranked this way based on the preference to fund only two or three projects for higher amounts There was discussion about what amount of funding the groups had gotten in the last two fiscal years and why. Chappell said that Loring has implied that if they don't get full funding this round, they will potentially be back in January. He asked the Crisis Center if they got full funding this time, HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AUGUST 15, 2013 PAGE 5 of 6 would they be back in January for the next round. Reedus said they would not. She said they only have this fall to get this work done and there are no other phases of the project. Drum said that these are all good projects and they're a!I going to be back, but it's a cycle — sometimes organizations get full funding and sometimes they don't. Chappelle took a reading of the commission and there was a majority in favor of giving full funding to the Crisis Center. Drum said the big factor for him is that they are talking about more than one agency encompassed within the Crisis Center. The Commission discussed what to do with the $5,000 left over from funding the Crisis Center $100,000 and agreed to put that toward the Free Medical Center. Bacon Curry moved to recommend to City Council the following budget for the FY14 Annual Action Plan Amendment: $60,000 to the City of Iowa City UniverCity program; $74,997 to The Housing Fellowship; $100,000 to the Crisis Center; and staff will administratively increase Free Medical Clinic's FY14 allocation by $5,000. (Source of funds: returned funds and program income). Drum seconded. Motion carried 5-1 (Jacobson in the minority) DISCUSSION OF THE COMMUNITY DEVELOPMENT CELEBRATION Hightshoe recommended that they move the local CDBG celebration to April. This is the national week and legislators typically return to their communities. As funds are being cut, it might be more effective to align with the National week and have federal legislators attend, if possible. Consensus of members to hold during the National Week, details to be worked out ADJOURNMENT: Hart moved to adjcurn. Bacon Curry seconded. Motion carried 6-0. 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