HomeMy WebLinkAbout09-26-2013 Board of Library TrusteesQaft* IOWA CITY
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123 S. Linn St. •Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
5:00 pm — 2"d floor Board Room
September 26, 2013
Meredith Rich -Chappell, President
Diane Baker
Thomas Dean
Mark Edwards, Vice President
Janet Freeman
Thomas Martin
Linzee McCray
Robin Paetzold, Secretary
Jay Semel
1. Call Meeting to Order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees meeting of August 22, 2013.
4. Unfinished Business.
A. Building Project Update.
Comment: A status report on the building project will be presented.
B. Strategic Plan FY16.
Comment: Discuss RFP process for new strategic plan.
5. New Business.
A. FY15 Budget.
Comment: Staff recommendations have been prepared for Board discussion.
B. Teen Center Naming Opportunity.
Comment: A significant donor to Better Building Better Service has requested the new teen
area be named for the family.
6. Staff Reports.
A. Director's Report.
B. Departmental Reports: Adult Services, Community & Access Services, Facilities Services.
C. Development Office Report.
D. State Report (available at the meeting).
E. Spotlight on the Collection.
F. Miscellaneous.
7. President's Report.
A. Iowa Library Association Annual Conference, 10/16-18/2013, Coralville.
8. Announcements from Members.
9. Committee Reports.
A. Foundation Members.
10. Communications.
11. Disbursements.
A. Review Visa expenditures for August 2013.
B. Approve Disbursements for August 2013. (City reports unavailable; data in a different
format).
12. Set Agenda Order for October Meeting.
13. Adjournment.
aft IOWA CITY
t� PUBLIC LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
SEPTEMBER 26, 2013
OCTOBER 24, 2013
NOVEMBER 21,2013
Budget Discussion
Budget Discussion
Policy Review.- #101: By -Laws
Policy Review.- #809: Conduct
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
Policy Review.- #813: Unattended Children
Departmental Reports: AS, CAS
OTHER: Iowa City Book Festival,10/11-13
ILA Annual Conference,10/16 evening
OTHER:
reception
OTHER:
DECEMBER 19, 2013
JANUARY 23, 2014
FEBRUARY 27, 2014
Policy Review: #815: Internet Use
Policy Review: #601: Collection
Policy Review: #812: Hours of Service
Development
Select Strategic Planning Consultant
Set Hours for Next Fiscal Year
Review 2nd Quarter Goals/Statistics
Departmental Reports: CH, CLS, IT
Departmental Reports: CH, CLS, IT
6 month Strategic Planning Update
Departmental Reports: AS, CAS
OTHER: Arts & Crafts Bazaar, 12/7
Inservice Day, 12/13
OTHER: One Book, Two Book
OTHER:
MARCH 27, 2014
APRIL 24, 2014
MAY 22, 2014
Appoint Committee to Evaluate Director
Appoint Nominating Committee
Meet as Members of Friends Foundation
Policy Review: #501: Statement of Authority
Policy Review: #702: Library Programs .
President Appoints to Foundation Board
Policy Review: #502: General Personnel Policies
Policy Review: 9703: Cable TV Channel
Policy Review #503: Administrative /
Programming
Election of Officers
Confidential Rights & Benefits
Departmental Reports: CH, CLS, IT
Departmental Reports: AS, CAS
Departmental Reports: AS, CAS
OTHER:
OTHER:
OTHER:
JUNE 26, 2014
JULY 24, 2014
AUGUST 28, 2014
Develop Ideas for Board Annual Report
Review Board Annual Report
Review Annual Staff Report
Director Evaluation
Adopt NOBU Budget
Departmental Reports: CH, CLS, IT
Departmental Reports: CH, CLS, IT
Planning Update
Departmental Reports: AS, CAS
OTHER:
OTHER:
OTHER: Annual Board Dinner
0913bwdsked
Agenda Item 3A-1
aW14 IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
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BOARD OF TRUSTEES
Minutes of the Regular Meeting DRAFT
August 22, 2013
Members Present: Diane Baker, Tom Dean, Janet Freeman, Tom Martin, Linzee McCray, Robin Paetzold,
Meredith Rich -Chappell, Jay Semel.
Members Absent: Mark Edwards.
Staff Present: Terri Byers, Maeve Clark, Mara Cole, Susan Craig, Kara Logsden, Anne Mangano, Elyse
Miller, Brent Palmer, Vickie Pasicznyuk.
Guests Present: John Kenyon.
Call Meeting to Order. President Rich -Chappell called the meeting to order at 5:05 pm.
Public Discussion. None.
Approval of Minutes.
The minutes of the regular meeting of the Library Board of Trustees on July 25, 2013 were reviewed. A
motion to approve the minutes was made by Paetzold and seconded by McCray. Motion carried 8/0.
Unfinished Business.
Building Project Update. A status report on the building project was presented and a tour of
construction areas given. Beginning Monday some of the Children's collection will move next to the
Atrium and half of the carpeting will be redone. The glass wall pieces for the Teen Space are a bit
behind schedule but still within our timeline.
Strategic Plan FY16. Craig would like this to be an agenda item every month as we move toward the RFP
process. A Board member is on the committee that reviews the RFPs; Martin served on the committee
when we did the last strategic process. Rich -Chappell is interested in being on the committee. General
timeline is to have a draft of the RFP at the September 2013 meeting.
New Business.
City of Literature/Iowa City Book Festival. John Kenyon, Executive Director of the Iowa City UNESCO City
of Literature (ICUCOL) presented an update on ICUCOL activities and the 2013 Iowa City Book Festival.
The designation was earned five years ago shortly after the nonprofit was established. Kenyon views the
organization as a connector to other organizations and agencies and as a finder of gaps in the local
literary scene. International relationships are maintained with other Creative Cities. Some ongoing
initiatives: One Book, Two Book, World Book & Copyright Night, Hawkeye Readers project with football
players and elementary school kids, the Paul Engle scholarship, which provides one year free tuition at
Agenda Item 3A-2
UI to the winner of essay contest, among many others. Martin asked about the Engle essay collection.
Kenyon said Paul Engle Day is October 12 and have children who participate in the essay contest read
their essays as part of the programming for that day.
Iowa City Book Festival begins on Thursday, October 10 with "An Evening with the Lacks Family: The
Story Behind The Immortal Life of Henrietta Lacks." Two members of Lacks' family will appear at a
special free event at 7:00 p.m. at the Ballroom in the Sheraton Hotel. A number of different events will
be held leading up to this event, including at ICPL.
Friday, October 11 will showcase, "Writing in the City of Literature," a ticketed evening event at the
Englert Theatre featuring writers affiliated with the UI Writers' Workshop in conversation with Sam
Chang about writing in Iowa City. A reception at Share in the Sheraton Hotel will follow. Many authors
will visit Iowa City to read from their work and talk about literature and the writing life as part of the
programming on Saturday, Oct. 12. In a series of readings and panel discussions, more than 30 authors
will give attendees a chance to immerse themselves in the world of books and writing. This includes
participants in this year's International Writing Program at the UI.
Many of the authors have ties to Iowa City so it is nice to welcome them back. A Day in the City of
Literature will happen on Sunday at area businesses where authors will read from their work and
welcome conversation. The Book Festival wraps up with the Little Village's Roast of Iowa City at the Mill
Restaurant. Freeman asked if the Festival is only about books; Kenyon said there will be panel topics
that are notjust about books, but more about the written word. Freeman asked why the author of the
Lacks book wasn't coming here and Kenyon said she was unavailable. Paetzold said that some of her
colleagues are reading the book and wondered if Kenyon was interested in information like this. Baker
said the Iowa City Book Festival was one of the first events she attended with her husband as a
newcomer to Iowa City.
5:25 Board members moved from Board Room for Board photo and building progress tour. Meeting
reconvened at 5:38 pm.
Library Annual Report. The Director's report, fact sheet, statistical output, and financial reports were
included in the packet and online at www.icpl.org/about/annual-report. Thanks to Elyse Miller for
getting the information together for the annual report. There were many challenges with the City's
transition to new financial software. McCray noted the downtrend in circulation statistics but said that
this is because of the increase in electronic materials. Craig said that overall circulation is down and she
believes it will continue to dip and then level out. She believes circulation statistics reflect the times. Our
increased circulation in past years was due to the poor economy; now the economy is improved and
people are reading on devices much more. Craig believes this reflects circulation trends in the state of
Iowa and nationally. Children's print circulation is up, however which is interesting and positive and
Craig hopes this is a trend that will continue. Craig believes when everyone's numbers are in we will still
be the busiest public library in Iowa.
Paetzold asked a question about the higher number of programs and smaller number of attendees.
Craig explained that Drop -in Tech Help is now considered a program and is now included in the
programming statistics as directed by the State Library. A single program with huge attendance has a
real impact on statistics. Craig believes that the number of people attending programs and programs
Agenda Item 3A-3
offered is about the same as last year. She mentioned there is a lot of competition for program
attendance.
Martin was impressed with the Switchboard statistic. An At Home statistic is incorrect and will need to
be revisited. Baker asked if we know why the number of library cards issued is down a little bit. Logsden
said that even though we issue lots of cards, the number is down and we continue to try to discover
why.
Memorandum of Understanding. The Friends Foundation Board has already approved the annual
Memorandum of Understanding between the Friends Foundation Board of Directors and the Iowa City
Public Library Board of Trustees.
Staff Reports.
Director's Report. We are struggling with the new City financial system, MUNIS. This is a City-wide
change that affects all departments. Staff are working on the budget; the Board will receive a draft in
the September packet.
Departmental Reports:
Children's Services. Rich -Chappell asked if there is a Summer Reading Program completion percentage
that is considered "good." Pasicznyuk said that in the library she worked at in Colorado, which had
branches, the 30% range was considered good. She pointed out our completion rate is higher than ever
before. It was noted that small libraries have an easier time getting a high completion rate.
Collection Services. McCray asked if the titles listed were the most popular. Mangano said yes.
IT. No comments.
Development Office Report. Craig mentioned that Sushi in the Stacks is coming up. Tickets are still
available for $25. People can eat sushi and cupcakes and drink in the library; staff will be in the building
to offer inside information and tours. Paetzold asked about sales so far.
Miscellaneous. No comments.
Spotlight on the Collection. No comments.
Financial Reports. FY13 Year End receipts and expenditures were reviewed.
President's Report. ILA Annual Conference in Coralville, 10/16-18/13. Library will pay for Board
members to attend the event. Miller will register you if you'd like to participate. Wednesday, 10/16 is
the All Conference reception here at ICPL; Board members will host this event. The Foundation is
funding the reception.
Announcements from Members. Martin said the State Library Commission will be meeting at ICPL
earlier on October 16`'. Craig will give a tour. Mary Wegner will be retiring in December. Martin has
been selected to participate on the search committee to fill the State Librarian position. Craig said Mary
Agenda Item 3A-4
Wegner has been a great advocate for Iowa libraries and discussed some of the ways the State Librarian
can make a big difference in the lives of Iowans and their libraries.
Committee Reports.
Foundation Members. Dean and Semel attended their first meeting as Library Trustee representatives
on the Friends Foundation Board. The coming year will be less event oriented.
Communications. Email from Findlay.
Disbursements.
The VISA expenditures for July, 2013 were reviewed. A motion to approve the disbursements for July
2013 was made by Martin and seconded by Baker. Motion carried 8/0.
Set Agenda Order for September Meeting.
Budget.
Strategic Plan.
Adjournment. A motion to adjourn the meeting was made by McCray and seconded by Martin. Motion
carried 8/0. Rich -Chappell adjourned the meeting at 6:15 pm.
Respectfully submitted,
Elyse Miller
Agenda Item 4B-1
io�4 IOWA CITY
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123 S. Linn St, •Iowa Pity, IA 52240
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DATE: September 20, 2013
TO: Library Board
FROM: Susan Craig, Library Director V
RE: Strategic Planning Process
Attached is a draft RFP for a planning consultant. In the past we have contracted for the
community survey separately from the planning phase and conducted our own library user
surveys. I proposed to combine the data gathering and planning responsibilities and hire
one firm rather than two.
The City Purchasing Department staff has not had an opportunity to add standard language
used in Iowa City RFPs, but their requirements are legal and logistical and do not impact the
information regarding what we are seeking in a consultant. Your review and input is needed
on whether or not the draft language reflects what you feel we need most from a planning
consultant.
The RFP also contains a proposed timeline for the process. My goal is to have a plan
approved and in place by July 1, 2014. As proposed the timeline calls for approving a
contract at your December meeting.
Agenda Item 48-2
IOWA CITY PUBLIC LIBRARY
REQUEST FOR PROPOSAL
Strategic Planning Consulting Services
Date Due: Wednesday, November 14, 2013, 5:00 pm (CST)
INTRODUCTION
The Iowa City Public Library requests proposals from consultants with both public library expertise and
strategic planning expertise to participate in the facilitation and development of a Library Strategic Plan.
Background
The Iowa City Public Library is the busiest public library building in Iowa. The library has enthusiastically
engaged in strategic planning for more than twenty-five years. From its single building centrally located
in downtown Iowa City on an active pedestrian mall, the Library serves the community of Iowa City,
population 67,862, and, through contracts, also provides service to the cities of University Heights
(population 1,051), Hills (population 703) and to rural residents of Johnson County (population 21,343).
University Heights and rural county residents also contract with other area libraries.
Last year 1,512,852 items were circulated or downloaded from a collection of 232,627 to 67,597
cardholders. More than 1.5 million visits were counted last year to the 81,276 square foot building. It
was recently modestly renovated for the first time since a major addition in 2004 increased the square
footage from 47,000. The Library receives strong community support. The referendum for the 2004
expansion passed with 76% approval, and per capita City tax support last year was $67.88. The major
revenue sources of last year's $5,541,974 budget were Iowa City (76.8%), Johnson County (7,8%),
Gifts/Grants (6.6%), and Fines/Fees (3.4%). Other funding sources include the State of Iowa, rent,
reimbursement, a broadband franchise fee, and sales of items such as book bags.
The Library is currently staffed with 43.48 FTE benefitted positions, 34.9 FTE of hourly staff and 4.5 FTE
of volunteers. The Library is governed by a semi-independent library board made up of nine volunteer
members, appointed by the City Council. The Library is a department of Iowa City. The Iowa City Public
Library Friends Foundation raises private funds to support the Library.
The Iowa City Public Library takes pride in excellent service guided by thoughtful planning and is seeking
a consultant to assist the Library in the development of a community needs oriented strategic plan that
will guide the delivery of library services for 4-10 years beginning in FY15 on July 1, 2014. A major focus
of the consultant's work will be a community survey and other data/information gathering processes to
define library users and nonusers and identify issues and priority needs.
SCOPE OF SERVICES
Collaborate and communicate with the Strategic Planning Committee or designated members at
all points of the process, conducting status meetings in person or by telephone on a monthly, or
more frequent basis as requested by designated library staff and provide written progress reports
outlining work accomplished on a regular basis (schedule to be determined by consultant and
staff; a minimum monthly for board meetings).
Agenda Item 46-3
• Recommend survey methodology and survey instrument, and facilitate a broad based community
phone, or similar approved method, survey; and a broad based survey of current library users,
both in -building and virtual
• Facilitate additional information gathering methods with Library Board members, library
administration, library staff, library customers, Iowa City Public Library Friends Foundation Board
members, City of Iowa City officials, and other key stakeholders to collect input, ideas, and
reactions via focus groups and/ or other electronic surveys
• Meet with individuals, as necessary, to obtain detailed information, workflow, priorities, issues,
and service methodologies that embody the current services provided by the Iowa City Public
Library
• Review and assess current Library services and programs, focusing on community needs, trends in
technology, and community organizations that supplement, support, and complement library
services in Iowa City
• Lead SWOT (Strength, Weakness, Opportunity, Threats) analysis of the community and Political
Environment, Societal and Technological (PEST), or any other recognized analysis of the Library
and its relationship to the Iowa City area community
• Identify strengths of current library operation which adequately meets and will grow to meet the
service priorities of the Iowa City community
• Identify gaps where the current library operation is insufficient to meet Identified service priorities
of the Iowa City community
• Work in partnership with the Strategic Planning Committee, Library Board of Trustees, library
administration, library staff, key stakeholders, and community members to build a trends and
issues agenda and facilitate work sessions to set priorities
• Incorporate data and results from previous library strategic plans, library master facility plans, and
master plans from the City of Iowa City
• Develop a Strategic Plan document that outlines mission, goals, and objectives for the Library
• Analyze organizational ability to implement the strategic plan options that include, but are not
limited to, a financial analysis of implementing the strategic plan and a long range outlook
• Provide self -assessment methodology, including appropriate tools for ongoing milestone
measurement, goal achievement, and future strategic planning
DELIVERABLES
The Consultant will produce an Executive Summary report and a Strategic Plan Document from which
the Iowa City Public Library can envision its future and develop the necessary procedures and operation
to achieve the stated goals. The documents will be a management tool designed to produce decisions
and actions to shape and guide the purpose of the organization, the operation of the organization, and
the background for how the organization will focus and act in the future. The product will, at minimum,
incorporate the following components and characteristics:
• Environmental scan to include demographics, psychographics, economics, and technology
• Analysis of stakeholder groups, focus groups, and survey results
• Analysis of projected trends identifying strengths, weaknesses, opportunities and threats to the
Library
• Recommended service delivery, staffing models, and organizational capacity factors consistent
with organizational goals, values, and vision to achieve maximum customer service and mission
fulfillment
• Service delivery comparison with other similar markets
• Timeline reflecting the prioritized improvements that will identify short-term projects (4 - 6 years)
and longer term projects ( beyond 6 years)
Agenda Item 4B-4
• A strategic planning document that reflects service priorities in the short term (4-6) for the Iowa
City Public Library as well as reflects on long term (7-10 year) needs
• Executive Summary of Strategic Planning Document
SCHEDULE
(Subject to negotiation and change as necessary)
1. Issue RFP —October 10, 2013
2. Proposals Due —November 14, 2013 5:00pm CST
3. Consultant Interviews —December 2 through 10, 2013
4. Selection of Consultant —December 19, 2013
5. Work Performed —January 2014 to May 2014
6. Draft Report Submitted to Board and Administration —May 23, 2014
7. Formal Presentation and Final Report Submitted to Library Board —June 28, 2014
PROPOSAL FORMAT AND CONTENTS
Section 1- Executive Summary
A summary of the proposal for strategic planning including a brief restatement of the project scope and
identification of any particularly challenging aspects of the scope of the project.
Section 2 —Respondent Expertise
Brief overview of the respondent's experience in working with libraries the size of the Iowa City Public
Library and other not for profit organizations with regard to strategic planning projects and/or related
work.
Section 3 — Subcontractor's Expertise
If a subcontractor(s) will be used for, any part of project, including surveying, provide the name of the
subcontractor, a description of its scope of work, and a brief overview of its experience in designated
area (s).
Section 4 — Statement of Philosophy and Vision for Public Library Services
A brief statement of the respondent's general thoughts and considerations on future public library
services to the community, the value of these services, and the implication of library service to the
public in future economies.
Section 4— Proposed Work plan
Detailed descriptions of the planned approach that will be taken by the respondent will include:
• Methodology to be used
• Rationale for proposed methods and activities
• Expected outcomes project
• Draft project timeline with key milestones
• Stakeholders, officials and public groups proposed to be engaged
• Plans and methods to engage these groups
Section 5 — Budget
A comprehensive and detailed budget listing all costs, fees, and reimbursable fees to be incurred as a
part of the respondent's work.
Agenda Item 413-5
Section 6 — Consultant Staffing Plan
An overview of all consultants' project team members, including a brief description of the company,
qualifications, and past projects should include names, roles, and resume's of principals of the
consulting company; project team members and points of contact for questions concerning the
proposal. Similar information should be provided for any subcontractor with a substantial project
assignment.
Section 7 — Background Contact Information
Name, address, telephone number, fax number, and electronic mail address (email address) of the
vendor must be included in the proposal. Additionally, the names, addresses, telephone numbers,
electronic mail addresses (email address) and identified relationship all of the vendor's representatives
who will be working with the Iowa City Public Library on the project must be included in the proposal.
The proposal will also include identification and contact information for any subcontractors who will be
involved with the proposed project.
Section 8 — References
A list of three (3) previous clients of similar size, service area, and nature of the Iowa City Public Library,
with whom the respondent has provided similar services. Each listed reference should include the type
and size of the client organization, and a brief description and scope of services that were provided.
Section 9—Conflict of Interest
The vendor shall identify any relationship that has existed, or presently exists with the Iowa City Public
Library and its staff that may interfere with fair competition or may be a possible conflict of interest for
either party.
GENERAL CONDITIONS
Intention to Respond
The respondent is asked to indicate the intent to respond to this RFP as early as possible by sending an
email message indicating intent to Mary Niichel-Hegwood, City of Iowa City Purchasing Division, marv_
nlichell@iowa-citv.orp,. Submitting an official Intention to Respond is a mandatory condition for
submitting a proposal and to ensure receipt of written responses to vendor's questions and
amendments to the RFP.
Clarification
Any questions may be submitted until October 22, 2013 to Mary Niichell-Hegwood at the above
mentioned email address. All questions and replies will be made available to all identified respondents.
Please include the phrase "Library Strategic Planning" in the subject line. Telephone and USPS mailed
inquiries will not be addressed and not be considered official responses by the Iowa City Public Library.
Economy of Proposal
Proposals should be prepared simply and economically, providing a straightforward, and concise
statement of proposal. Promotional material alone will not suffice.
Submitted Proposals
All proposals are to be submitted to the following address:
Mary Niichel-Hegwood
City Hall
410 E. Washington St.
Iowa City IA 52240
Agenda Item 46-6
Proposals are to be submitted in a sealed envelope that are either hand delivered to the above
mentioned person and addressed, or postmarked no laterthan November 12, 2013 at 5:00 pm Central
Standard Time.
Eight (8) hard copies of the proposals are required, together with one electronic copy of the proposal.
Amendment of Proposals
The vendor may amend a proposal to the RFP. The amendment must be in writing, signed by the
vendor, and received by the official deadline set for the receipt of proposals. Electronic mail and faxed
amendments will not be accepted. Vendors submitting proposals in advance of the deadline may
withdraw, modify, and resubmit proposals any time before the deadline of November 14, 2013 —
5:00pm CST. After the deadline for submitting the proposal, vendors may make a written request to
withdraw proposals by providing evidence that a substantial mistake has been made causing withdrawal
of the proposal.
Evaluation, Selection, and Notification
Cost of service will not be the sole factor in evaluating proposals. The selection committee may consider
any factors that it deems necessary, including but not limited to:
• Demonstrated capacity to provide timely and quality deliverables
• Demonstrated creative and appropriate proposed services to engage stakeholders and develop a
long range plan and facilities master plan
• Satisfactory performance on previous and present contracts of similar scope to this RFP
• Vendor's professional experience, performance record, and reputation
• Experience with public library systems
• Appropriateness to Iowa City Public Library
• References
• Value of service relative to cost
• Quality of response to RFP
Upon completion of the evaluation process, one respondent will be selected by the Iowa City Public
Library Board of Trustees to negotiate an agreement. Respondents not selected will be notified of the
Library Board's decision by letter.
Reference Checks, Information from Other Sources, Proposal Clarification
The Iowa City Public Library reserves the right to contact any reference to assist in the evaluation of the
proposal, to verify information contained in the proposal, and to discuss the vendor's qualifications.
The Iowa City Public Library reserves the right to obtain and consider information from other sources
concerning a vendor such as the vendor's capability and performance under other contracts.
The Iowa City Public Library additionally reserves the right to contact a vendor, after proposals are
submitted, to clarify a proposal to ensure mutual understanding. This contact may be in written or
verbal form.
Reservation of Rights
This RFP does not commit the Iowa City Public Library to award a contract or pay any costs incurred by
any vendor, respondent, consultant, or company in the preparation and submittal of a proposal to meet
the RFP. Vendor respondents bear sole risk and responsibility for costs incurred in the preparation and
submittal of the proposal.
Agenda Item 413-7
The Iowa City Public Library reserves the right to cancel the project at any time prior to the execution of
the contract by the Library and the selected respondent. The Iowa City Public Library reserves the right
to waive or reject any and all proposals and to waive any irregularities or technicalities in proposals
received whenever such rejection or waiver is in the best interest of the Library. The Library reserves the
right to reject the offer of a bid from a company which has previously failed to perform properly or
complete contracts of similar nature on time, or which investigation shows is not in a position to
perform the contract.
Conflicts of Interest
The Iowa City Public Library reserves the rightto reject a proposal or cancel the award if, in its sole
discretion, any relationship has existed, exists, or could exist, during the project that could interfere with
fair competition, true and balanced project deliverables, or conflicts with the interests of the Library,
Copyrights
By submitting a proposal, the vendor agrees that the Iowa City Public Library may copy the proposal for
purposes of facilitating the evaluation of the proposal and/or to respond to requests for public records.
The vendor consents to such copying by submitting a proposal and warrants that such copying will not
violate the rights of any third party. The Iowa City Public Library shall have the right to use ideas or
adaptation of ideas that are presented in the proposals.
Addenda
Any revisions to this RFP or additional relevant information will be provided to all respondents who have
indicated their Intent to Respond by email. The Iowa City Public Library reserves the right to amend the
RFP at any time.
CONTRACT REQUIREMENTS
Form of Contract
Mutually negotiated agreement.
Insurance
Selected respondent shall provide the Iowa City Public Library with certificates of insurance verifying
adequate commercial general liability insurance, automobile liability insurance, and workers
compensation coverage per State of Iowa and City of Iowa City requirements.
Rights to Developed Materials
The negotiated contract will provide that any material designed specifically to meet the Iowa City Public
Library's project and needs, or any modifications to existing materials for the project will become the
property of the Iowa City Public Library over which it shall have exclusive property rights.
Iowa Code
The selected consultant shall possess any and all necessary licenses and be authorized to work in the
State of Iowa.
ADDITIONAL INFORMATION
• Annual Report available on website: icpl.org
• Current strategic plan: available on website: icpl.org
END OF RFP
Agenda Item 5A-1
a,t IOWA CITY
yt PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
DATE: September 19, 2013
TO: Library Board �� t�A�
FROM: Susan Craig, Library Director I "
RE: FY15 Budget Request
Attached is my recommendation for Library's FY15 budget request for the operating
accounts. The budget is presented on a spreadsheet with project information about
significant new items attached. Sometimes the City has projections available when I draft the
budget, other times they do not. This year I have some early, preliminary numbers that I
have worked from in the areas of supplies and services. Personnel numbers are not available.
The City is asking that all budget information be entered into their new financial software
system and we will do that in early October. I will have information for revenues and for the
special accounts available at the October meeting.
The Finance Department estimates City revenues in late October or early November when
the State calculates the tax rollback for FY15. During October and November all department
heads meet with the City Manager, Assistant to the City Manager, and Finance Department
personnel to answer questions and discuss budget requests. In December a draft FY15
budget for the City will be recommended by the City Manager.
The numbers that you see and approve are preliminary at this time; there are no costs for
permanent employees or benefits. But, this provides information needed for a discussion
and possible changes. Your discussion and approval will allow us to move ahead and begin
our data entry. Changes can be made after your October meeting if needed.
Agenda Item 5A-2
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Agenda Item 5A-5
FY15 Budget Proposal
Project Sheet: Replace ECO-Master Disc Repair
Description:
Our current ECO-Master Disc Repair (disc -cleaning machine) was purchased in 2006 and
is beginning to show its wear after almost eight years of use (10 years by 2015). We
have used this machine almost daily, loading 40 or more discs at a time. Currently, we
use the machine to clean and repair items identified as flawed by patrons at check in
and do not systematically clean DVD or compact disc collections. At this point, our
current machine only cleans DVDs and compact discs. New machines also repair video
game and Blu-ray discs. With this ability, we can extend the life of both the video games
and Blu-ray collections, rather than removing the items, sometimes with only a few
circulations, from the collection.
Relation to strategic plan goals:
This is an on -going service provided to maintain audiovisual collections, making sure the
collections are in good condition and usable by the public.
Need:
ECO-Master Disc Repair Machine: $18999.00 List Price.
Current quote provides for trade-in of current disc repair machine which will vary
depending on when we trade the machine in. Estimated at $3,000.
Items to be funded:
Fund number:
Item:
Amount:
474420
Other operating equipment
1$16,000
Description of ongoing costs:
Staff time and materials would remain consistent with the current machine. The
machines uses the same products as currently purchased.
Agenda Item 5A-6
FY15 Budget Proposal
Project Sheet: Adjust Hourly Employee Wage Scale
Description: Wages for bargaining unit and management staff are automatically
adjusted each year based on approved pay plans. Departments establish wages for their
Non -permanent hourly employees. Temporary employees are limited to working 1300
hours in any given fiscal year, 1500 more if they work rotating weekend shifts. Our
hourly employee wage scale has not been adjusted in four years. The Library has 54
hourly employees who last year accounted for 34.90 full time equivalent staff. An
increase of 6%to the budget for hourly employees will be used to raise wages across
the scale (see attached).
Relation to strategic plan goals: Attracting and keeping effective hourly employees is
essential to fulfilling the library mission.
Need: In the last two years we have had increased difficulty attracting employees to
hourly positions in the maintenance department, and have found that many of our
other workers leave for positions that pay more. Keeping a full staff and reducing
turnover will provide better service to library users.
Items to be funded:
Fund number:
Item:
I Amount:
413000
Approximately 6% increase to overall hourly wages
$26,905
various
Benefits — City must calculate
Description of ongoing costs:
Costs are ongoing.
Agenda Item 5A-7
skit IOWA CITY
�s PUBLIC LIBRARY
123 S. Linn St. •Iowa City, IA 52240
'. 319 )565}dl�r.r )19I5651W.vr'.wvNplp9
Effective FY15
Position
Step 1
Step 2
Step 3
Step 4
Start
6 months
1 %years
2 % years July 1
Library Aide
• Administration
• Adult Services
• Collection Services
$8.50
$9.00
$9.50
ATB to match permanent
staff upto $11.00
• Community & Access Services
• Development Office Aide
• ITAide
Maintenance Aide II
$11.00
$11.50
12.00
ATB to match permanent
staff up to $13.00
High School Intern/Special Employees
7.50
No raise, 1 year appointment
Undergraduate Intern
• Channe110
• Children's Services
$10.00
No raise; 1 year appointment
• Graphics
• Development Office
• IT
Graduate Intern
• Adult/Teen (MLS)
$11.00
No raise; 1 year appointment
• Collection Services (MLS)
• Children's Services (MLS)
Booksorter (paid by Foundation)
Set by Friends Foundation
On -Call Librarian/Desk Substitute
Start
250 hours
750 hours
After 1,000 hours ATB
$18.00
$19.00
$20.00
calculated annually to
match permanent staff up
to $24.00
hourlypayplani5
Agenda Item 513-1
QW14IOWA CITY
PAW PUBLIC LIBRARY
To: Board of Trustees, Iowa City Public Library
From: Patty McCarthy, Development Director
Date: September 17, 2013
Re: Naming Request
The initial goal of the fundraising campaign for the Better Building, Better Service remodeling
project was $200,000, to match the City of Iowa City bond sale for the project. The goal
increased to $250,000 as the project progressed. The Iowa City Public Library Friends
Foundation has received approximately $215,000 in cash and pledges for the project from
generous businesses, individuals, and special events as of June 30, 2013.
Earlier this month, long-time supporters approached me about participating in the project. We
discussed their hope to make a big impact on the library and particularly the Teen Space in
order to be able to continue their legacy of supporting efforts affecting children. They agreed to
give a $35,000+contribution and ask that the Teen Space carry their name as follows: "(name)
Family Teen Center" or "(name) Family Teen Space."
I am writing to request your permission to proceed with this generous and unique gift, which
will conclude the fundraising campaign for Better Building, Better Service. At its recent meeting,
after discussing the situation with me and Susan Craig, the Executive Committee of the Iowa City
Public Library Friends Foundation agreed with our recommendation that we move the request
forward to you.
Thank you for your consideration. I look forward to answering your questions.
Patty McCarthy
Development Director
356-5249
patty-mccarthy@icpl.org
Agenda Item 66-1
Adult Services Department Report
Prepared for the September 26, 2013 Meeting of the Iowa City Public Library Board of Trustees
by Maeve Clark, Adult Services Coordinator
Nothing endures but change. Lives of the Philosophers by Diogenes Laertius.
I asked the Adult Services staff for suggestions on what to write about for our bi-monthly report and the
suggestions were overwhelmingly about the myriad changes in the Library and the department. Below is a
sampler:
New floor plan on the second floor
Let's start with the desk. It shrunk and then grew and by the meeting date there will be a brand new desk.*
*1 substituted the Speaker of the House of Representatives' Rostrum in lieu of our new Reference Desk.
The New Nonfiction shelves with their greatly increased display shelving are very popular and the new shelving
for newspapers are a hit with the public and staff alike. The completed Teen Space is eagerly awaited by all.
Everyone is curious.
New and continuing partnerships in the community
Beth Fisher has been working with the Iowa City Genealogical Society in planning genealogy classes and is
offering genealogy instruction at the Senior Center emphasizing the resources at available at ICPL.
Jen Eilers, recent graduate of the University of Iowa School of Library and Information Science, is building a
partnership with the school by offering students an opportunity to create a class and gain experience by teaching
the public.
Brian Visser and our new teen intern, Jei Lee, met with the City High book club to select books for the upcoming
year. The two of them have an exciting year planned for the new Teen Space.
Partner ECO Iowa City 2.0 co -sponsored the Iowa premier of the documentary More Than Honey with
contributions of honey treats from New Pioneer Coop. More than 50 people attended to hear a lecture on the
plight of bees in Iowa and the nation from the State Apiarist and then watched the film.
Partners for the Carol Spaziani Intellectual Freedom Festival are Reading Aloud, the poetry group from the Senior
Center, the International Writing Program, the Hawkeye Area Chapter of the Iowa ACLU and the UI School of
Library and Information Science. The full schedule can be found here. http://www.icpl,org/iff/
Classes and Programs
Melody Dworak, Candice Smith and Justin Baumgartner offered ICPL's first Digital History Project Scanning Day.
They helped a woman scan letters that were posted to the loway Territory in 1846 and another who had family
letters from France from World War I
In October we will offer several new classes in the Computer Lab — Learning Google Drive, Introduction to Music
Online, Tumblr for Beginners and Creating Animated GIFs.
**I ran out of space, if you want to know more, just ask anyone at the Reference Desk.
Agenda Item 613-2
QW* IOWA CITY
*VAW PUBLIC LIBRARY
Community & Access Services Department
Help Desk
Update for ICPL Trustees and Friends Foundation Board
Prepared by Kara Logsden, September 2013
We had a great summer in the CAS department. This month we are reviewing new things we tried this summer,
what went well, and what we need to change for next year.
This was the first summer with the new Help Desk. Overall we were
able to deliver a lot of Library services from this desk and the flow of
people and materials worked well. We were very busy with patrons
applying for Library cards in June. Next year we will staff the desk
differently in June in anticipation of the beginning of summer demand
for new Library cards. Applying for Library cards online at nearby
catalog stations worked very well as did the new system for issuing bus
passes to students who come to the Library as a part of an organized
group.
This was also the first summer we offered book checkout at Stories in
the Park. We were not as busy as expected but overall we were
Summer Library Bus Feedback
"(The Summer Library Bus was]
by far, the highlight of our
summer,.. to be able to meet our
neighbors and get on the bus
together to head to the library ...
The Summer Reading Program in
general is always great, but the
bus is really something special
for my kids."
pleased with how the system worked. Next year we will promote the program more at pre -summer school visits
and will plan to also issue Library cards as a part of this outreach service.
We experimented with Pop Up Tech Zones at Hy-Vee, Sycamore Mall, Daylite Donuts, and Hills Community
Center. We did not have many who utilized this service, despite social media and other promotion. From this
experiment we discovered many things about how patrons want to use Library collections, programs and services
outside the Library. Patrons want something consistent: a consistent place, time and location. Patrons also want
something more than just technology and utilized the Pop Up Tech Zones to learn more about Library collections,
programs and services. In the end we realized Pop Up Tech Zones are better suited to organizations that call and
ask for a staff person to visit their site and talk about technology or offer small -group assistance.
The Summer Library Bus was very popular this year. Because of changes in downtown parking, we were able to
extend the Summer Library Bus service to six days a week beginning July 1. This resulted in 1,400+ Summer Library
Bus rides this summer —317 more than last summer!
Overall it was a great summer and we appreciated the opportunity to try new things, work with staff members
outside our department in new ways, and interact with patrons outside of the Library.
Looking forward we have a number of Outreach programs either planned or completed. On September 10, Beth
Fisher taught the Library's "Intro to Genealogy" class at the Senior Center as a part of the Genealogical Society's
six -part Genealogy series. Twenty-eight people attended this class. On September 2e, Kara Logsden will go to
Lucas Elementary's Literacy Night and issue Library cards to students and their families.
We welcome Meredith Hines-Dochterman as our new Public Relations Specialist. Meredith comes to us from The
Gazette where she worked as a multimedia journalist focusing on food and community features. Meredith was
quickly immersed into her job and immediately began working on the fall edition of The Window newsletter and
promoting the many upcoming programs and classes at the Library.
The Iowa Library Association Conference is just around the corner and staff are busy planning for local
arrangements at the conference as well as the opening reception at ICPL on October 16 at 6:30 PM. In preparation
for the reception we are working on the new eSigns, updating building signs, and making preparations to welcome
librarians from throughout the state to our Library. We hope you can join us and appreciate hearing from those
who are able to volunteer at the reception. For those who can help, we will send details soon about where you
will be assigned during the reception.
Agenda Item 66-3
Facilities Services 2012-13
prepared by Brad Gehrke, Building Manager
Implementing the first phase of building remodel.
This year was the first phase of a large building remodel. The maintenance department was
very busy making sure the building remained clean and safe, but also ready to open on time
each day. We assisted the general contractor in many aspects including cement work, desk
removal and removal and resetting of the security gate for the new carpet. We also moved
many books and stacks to the new floor plans. We look forward to the challenges of the second
half of the project next year,
The Green Side.
The Library has improved its efficiency in the area of lights; this year we have replaced more
than 60 halogen flood lights with new LED lights. We also replaced & high intensity mercury
vapor lights with LED. This will help reduce the time it takes to maintain the lights because the
LED technology has a service life ten times that of a regular light.
The Library recycling center kept another 5000 cubic feet of plastic, paper and cardboard out of
the City land fill this year.
One thing to note, the bottle refill station in the front lobby that we installed last year has filled
more than 40,000 bottles, it has a digital counter,
Library Looks.
The Library is one busy place, and the carpet takes all the traffic. The new plan has replaced
large areas of old carpet with new and that is a good thing. The carpet gets vacuumed every day
of the year and that also takes a toll on the equipment we use. We replaced two hand vacuums
and one large battery powered floor sweeper this year.
The 179 chairs in the public area that are around most of the tables were recovered with a new
fabric that is both waterproof and stain proof. They look and perform much better than the old
fabric.
Painting was done this year in the 2nd floor study rooms, the Children's area and in the hallway
outside Meeting Room A. The building's exterior limestone was power washed and all the
windows cleaned inside and out.
Agenda Item 6C-1
Development Office Report
Prepared for the Iowa City Public Library Board of Trustees
September 26, 2013
By Patty McCarthy, Director of Development
Book End Book Drive Underway
As you can see, the special Book End collection bins at the downtown
Iowa City office of MidWestOne Bank are nearly full of donations. The
bank is hosting a special drive to stock the will be cleared by bank staff to
ensure there is plenty of room for additional deposits of books, DVDs, and
CDs because the special drive for the Book End continues through
September.
MidWestOne Bank is hosting its seventh annual book drive for the Book
End store on the second floor library. The specially marked bins are set up
at all Iowa City, Coralville, and North Liberty bank offices. Everyone is welcome to deliver their
gently read fiction, non-fiction, and children's books along with DVDs and CDs during bank
hours.
The Book End does not accept damaged books, magazines, textbooks, pornography, Readers
Digest condensed books, dated materials, LP records, or encyclopedias. Besides providing
general support to the library, proceeds from sales at The Book End help fund the Children's
and Teens Summer Reading Programs, and the Art -to -Go project.
Show Your Library Card
You can help Iowa City Public Library receive a very generous check from MidWestOne Bank by
showing your library card to any teller at any MidWestOne Bank office many, many times
during the week of September 30`"l
For one week, September 30-October 4, 2013, MidWestOne Bank will donate $1 each time a
library card is shown to a teller. What could be easier? Simply walk in, show your library card to
the teller so they can record which library will receive the gift, and leave. Visit often and help us
spread the word about this great opportunity for Iowa City Public Library.
Arts & Crafts Bazaar
Calling all crafters! You can also help spread the word about
the need for donations for the second annual Iowa City Public
Library Arts & Crafts Bazaar.
Donations of new, handmade arts and crafts items will be
sold at the bazaar on December 7, 2013, at Iowa City Public
Library. Make a day of shopping for special gifts as that's the
same day as the annual East Side Artists Sale as well as the
annual Celebrate the Season holiday shopping kickoff)
Click here for donation guidelines and information.
-
�a1�J 1 r
A
0
Agenda Item 6E-1
Reading My Way to the Iowa City Book Festival
By Kara Logsden, Community and Access Services Coordinator
Iowa City Public Library
I'm reading my way to the Iowa City Book Festival October 10-13, 20131 Festival staff recently released
the list of nearly 40 visiting authors at www.iowacitybookfestival.org and the selection is varied and
impressive. In its fifth year, and hosted by the Iowa City UNESCO City of Literature, the Festival
continues to grow and offers something for every reader. When I spoke to UNESCO City of Literature
Director, John Kenyon, about the Festival, he said, "I am particularly pleased to be able to offer so many
nationally prominent authors with Iowa ties, like Susanna Daniel, Andrew Sean Greer, Anthony Marra
and many others."
New this year is a series of panel discussions featuring 3-5 authors discussing a specific topic. I'm looking
forward to "The Vonnegut Effect" panel, especially knowing a traveling exhibit from the Kurt Vonnegut
Memorial Library in Indianapolis will be on display at the Iowa City Public Library in October.
The first stop in my reading adventure is Natalie Bakopolous' The Green Shore. This historical fiction
novel focuses on events surrounding the 1967 military coup in Greece. Love, personal conviction and
family ties are contrasted with the turbulent backdrop of the time.
Two authors pique my interest because I enjoyed their previous books selected for the All Iowa Reads
program. The Rope Walk author, Carrie Brown's novel, The Last First Day, addresses the question, "How
does the world end?" Brown supposes the earth's rotation slows down and the story evolves through
the eyes of a ten -year -old protagonist and how she is affected. Iowa Writer's Workshop graduate, David
Rhodes continues the story started in the 2010 All Iowa Reads selection, Driftless, in the novel
Jewelweed. Rhodes is known for his complex characters and strong sense of place and Jewelweed
continues this tradition. When I spoke with Susan Craig, Iowa City Public Library Director, about the
Festival she said, "I am particularly interested in continuing the conversations with David Rhodes that
started in 2010."
Nonfiction readers will appreciate the investigative journalism from Stephen Jimenez in The Book of
Matt. Over a thirteen year period, Jimenez uncovered the real story of Matthew Shepherd's death in
Wyoming in 2000. His investigation reveals there is more to the story than a hate crime.
Readers looking for local ties might enjoy John M. Adams Millionaire and the Mummies, with mentions
of Iowa City or Sarah Bruni's The Night Gwen Stacy Died, which is set in Coralville. Short Story readers
will appreciate Kate Milliken's Iowa Short Fiction award -winning collection, If 1'd Known you Were
Coming. Milliken explores what happens when people give in to desire in an attempt to heal old
wounds.
I'm looking forward to bestselling author and Iowa Writer's Workshop graduate, Curtis Sittenfeld's new
novel, Sisterland. Sittenfeld is well known for previous novels, American Wife and Prep. Her new book
explores the lives of identical twins who share DNA but make very different life choices.
Read your way to the Iowa City Book Festival, and then join the conversations as we invite the authors
to our City of Literature.
Agenda Item 6E-2
2013 Carol Spaziani Intellectual Freedom Festival
By Maeve Clark, Adult Services Coordinator
In 1995, the Iowa City Public Library established the annual Carol Spaziani Intellectual Freedom Festival
to honor its namesake's twenty -six -year career at ICPL and lifelong commitment to the freedom of
ideas. Intellectual Freedom is a basic human right, defined by Article 19 of the Universal Declaration of
Human Rights, and central to a democratic society. Libraries provide information, ideas, and resources in
a variety of formats, enabling an informed citizenry.
Whenever possible the Intellectual Freedom Festival coincides with Banned Books Week, an annual
event celebrating the freedom to read sponsored by the American Library Association, the American
Booksellers Association and the American Society of Journalists and Authors among other groups and
associations. Banned Books Week brings together the entire book community — librarians, booksellers,
publishers, journalists, teachers, and readers of all types - in shared support of the freedom to seek and
to express ideas, even those some consider unorthodox or unpopular. For more information visit
www.ala.org/bbooks/bannedbooksweek.
This year the Library is collaborating with Iowa City/Johnson County Senior Center Reading Aloud, the
University of Iowa International Writing Program and the School of Library and Information Science on
Freedom Festival Programs. Festival highlights include:
Why books are banned... Explore censorship in libraries by participating in the Library's interactive first
floor display and program. What book at ICPL do you find problematic? What book or film has offended
you in plot, character, or language? Stop by our Intellectual Freedom Festival table to pick up an "I ban
this book because..." label and place your book on the display. You may be surprised by what you and
others would challenge. Writers from the International Writer's Program, Library staff, and members of
the public will gather on Thursday, September 26 at 7 p.m. to discuss what books and films were banned
and why.
Banned Poems That Built America — From Whitman to Tupac: Senior Center Reading Aloud.
Join the Reading Aloud Group from The Center and Iowa City Public Library staff on Tuesday,
September 26 at 1:00 p.m. as they explore the subject of banned poems.
Documentary Film Screening: Far Out Isn't Far Enough -The Tomi Ungerer Story
Tomi Ungerer, along with his contemporary Maurice Sendak, changed the landscape of children's
literature in the'S0s and 60's with books adored by children and abhorred by adults. By the 1970s
though, Ungerer's works disappeared from bookstores and libraries when he began illustrating books for
adults. Jennifer Burek Pierce, Association Professor, UI School of Library and Information Science will
introduce the film with a brief history of censorship and children's literature on Friday, September 27at
7:00 p.m.
For more information on the Carol Spaziani Intellectual Freedom Festival and Banned Books week visit
icpl.org/iff
http://www.press-citizen. com/article/20130920/O P I N I ON O3/309200011 /Ou r-V iew-Ce I ebrate-you r-freedom-read-banned-book
Our View: Celebrate your freedom to read a banned book Agenda Item 6F-1
Written by Press -Citizen Editorial Board Our View
Sep. 19 press-citizen.com
To contact us
• All letters (up to 250 words) should include the writer's name, address and daytime phone number.- The
editor reserves the right to edit for length, clarity, style and content.- Send letters to
opinion@press-citizen.com.
The American Library Association reports that, in the past decade, its member libraries and schools were
faced with nearly 5,000 challenges for books being "sexually explicit;" for being deemed "anti -family" or
"unsuited to age group;" or for containing "offense language," "violence," "homosexuality" or "religious
viewpoints."
Parents always are able to lodge complaints if they think a book is inappropriate for their own children to
read. But parents shouldn't have the right to restrict access to those books for other people's children.
That's why we're glad so many committed librarians, teachers, parents, students and other concerned
citizens are working to ensure that the vast majority of such challenges prove unsuccessful and that the
"offending" books remain in a school's curriculum or a library's collection.
And that's why the ALA yet again will be sponsoring its annual "Banned Books Week" starting Sunday.
The association is calling on teachers, libraries and other readers to hold public events that help people
reflect on their First Amendment rights and their intellectual freedoms.
• The Iowa City Public Library will hold its 2013 Carol Spaziani Intellectual Freedom Festival. (For a full
schedule, visit www.icpl.org/iff.)
• The Coralville Public Library (www.coralvillepubliclibrary.org) will stage a live display of people reading
books that have been challenged.
These and other public events are important to help maintain and celebrate intellectual freedom, but
reading primarily is a private activity. So we strongly encourage all our readers to compile their own
reading list for "Banned Books Week."
For example, out the 464 challenges reported by the Office for Intellectual Freedom, the Top Three most
challenged books in 2012 were:
• No. 3: "Thirteen Reasons Why," by Jay Asher.
• No. 2: "The Absolutely True Diary of a Part -Time Indian," by Sherman Alexie.
• No. 1: "Captain Underpants" (series).
If those titles don't capture you attention, the Iowa chapter of the American Civil Liberties Union has
complied a list of books that have been challenged in Iowa since 2005 (
Page 1 of 2 Sep 20, 2013 07:30:27AM MDT
http://www.press-citizen.com/article/20130920/OPINIONO3/309200011 /Our -View -Celebrate -your -freedom -read -banned -book
www.aclu-ia.org/challenged-books-in-iowa-banned-books-week-2013). Agenda Item 6F-2
Or you might consider reading the work of two local authors, Dori Hillestad Butler and Larry Baker, whose
books have been challenged in the past.
• Last year, Hillestad Butler's "My Mom's Having A Baby! A Kid's Month -by -Month Guide to Pregnancy"
shot up to No. 4 on the list of most challenged books after a parent in Texas complained to her local FOX
News affiliate that such a book had no place in the children's section of any library.
• Three years ago, Baker found that his 1997 novel, "The Flamingo Rising," had made it on to the list of
required summer reading options for juniors at Stevenson High School in Lincolnshire, III. Some parents
who considered the book to be "X-rated" demanded the novel be removed from all high school curriculum.
The Lincolnshire School Board declined the requests and kept the book on the list.
To view more lists of books that have been challenged over the decades, visit
www.bannedbooksweek.org.
Page 2 of 2 Sep 20, 2013 07t30:27AM MDT
Agenda Item 6F-3
Group plans to expand free downtown Wi-Fi
New access points would be mounted on library
Re peravend o Tanet e o A A
University of lowajurn dadtl McNamara works on her laptop Tuesday entree pedestrian mall. The Downlown Danielle
working wtgt the as to expand the free downtown VA -Ft. I David Scrivner I to+a City Press-Cllizen
osh" J�' It's a question Iowa City Downtown District director Nancy Bird says
osh O'Leary
leave csy Preaa.ctu:en gets asked a lot: Is there free W-Fi here?
FILED UNDER The answer is yes and no.
News
Local News If you're sitting close enough to the Iowa City Public Library, which
has a publicly accessible wireless network, then your chances are
good. Beyond the library network's reach, however, tablet -toting
visitors to downtown are on their own when it comes to Internet
access.
The Downtown District is working with the city to change that,
possibly as soon as November. The organization has brokered a
deal with the city and South Slope
Cooperative Telephone Company that will
allow the Internet service provider to mount
new access points atop the library to expand
the free downtown WWL
"It's almost an expectation anymore with the
rapid rise of the number of laptops and Pads,
and tablet devices that we have an
environment here to help support that; Bird
People walk through the pedestrian mail on Tuesday. said.
The Downtown District Is working wtU the city to expand
Me free downtovm Wi I David Scnvmrl Iowa City
Press-Ctttzen Under the agreement, which went before the
City Council for approval Tuesday night,
Pb.lanciii South Slope will replace the two current
access points on the library roof with more
robust wireless distributors, as well as operate and maintain them.
Bird said the Downtown District will foot the ongoing operational
costs for the service, but she said the specifics have yet to be
finalized.
Members of the public will be able to use up to two hours of free
W-Fi each day. Beyond that, users will be able to pay South Slope
for additional service.
Assistant to the City Manager Geoff Fruin said the enhanced W-Fi
will not come at a cost to the city.
http://www.press-citizen.com/article/2013O9l8/N E WS01/309180041/Group-pla ns-to-expand-free-downtown-W i-Fi?... 9/19/2013
Agenda Item 6F-4
"It will be a pretty simple switch of equipment," Frum said. "The
wiring is more or less in place, so there's certainly no major
expense to the city."
Jim Mondanaro, who owns several downtown restaurants and the
Bread Garden Market, said that from a consumer's standpoint,
having free public Wi-Fi will be a plus for Iowa City. Mondanaro,
however, mid he would like to first hear how much it will cost the
Downtown District before he's willing to call it a wise investment.
"Whatever we can do to get people downtown is a good thing,"
Mondanaro said. "But If all of a sudden it's going to be a number
that's cost prohibitive and cuts into the annual budget of the
Downtown District, then I think you look at it from a different
perspective."
South Slope's contract with the city would run through March 2016
Reach Josh O'Leary at 8875415 orjoleary@press-citizen.com.
http://www.press-citizen.com/article/2013O9l8/N EWS01/309180041/Grou p-plans-to-expand-free-downtown-W j-Fi?... 9/19/2013
Plan calls for expanded free Wi-Fi in downtown Iowa City I TheGazette http://thegazette.com/2013/09/16/plan-calls-for-expanded-free-wi-fi-i...
Agenda Item 6F-5
Gregg Hennigan
Gregg Hannigan covers local government in the Iowa City/Johnson County area, with a focus on city,
county and K-12 news. (.. j
Updated: 16 September 2013 i 2:14 pm in Featured, Johnson County Area, Statewide News
Plan calls for expanded free Wi-Fi in downtown Iowa
City
People walk down the Pedestrian Mall Tuesday, June 25, 2013 in
downtown Iowa City. (Brian Ray/The Gazette)
The free wireless Internet service
in downtown Iowa City may be
getting an upgrade.
Currently, the Iowa City Public
Library provides free Wi-Fi that
reaches just outside its building,
but coverage is limited and is not
meeting the public's needs, the
city said.
The Iowa City Downtown District is
undertaking a project that likely
would allow people to get two
hours of free Wi-Fi every 24 hours throughout the Pedestrian Mall, although the details are still
being worked out, Nancy Bird, the organization's executive director, said in an email message.
After that, a person would have to log in again or pay for the service, she said.
The expanded Wi-Fi should be ready in November, she said.
Bird said free Wi-Fi would help the downtown "maintain a competitive, business and community
friendly environment" and support the increasing use of tablet devices and laptops.
On Sept. 17, the City Council is to vote on an agreement that would let South Slope
Cooperative Communications Company replace the library's access points with ones it operates
and maintains.
There would be no cost to the city, said Geoff Fruin, assistant to the city manager in Iowa City.
South Slope and Iowa Network Services would provide the downtown district with the necessary
infrastructure, Bird said. The district would pay the operational costs, which are under
negotiation, she said.
1 of 1 9/16/2013 4:46 PM
Agenda Item 6F-6
1
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THE INDEPENDENT DAILY NEWSPAPER FOR THE UNIVERSITY OF IOWA COMMUNITY SINCE 1868
.t e Daily Iowan It
N E W S P A P E R - O N LI N E T E L E V I SI ON 53-F/72•F
WEDNESDAY, SEPTEMBER 18, 2013 1
HOME METRO SPORTS OPINIONS So HOURS PHOTO VIDEO Search
City Council approves downtown WiFi service
BY or STAFF I SEPTEMBER 18, 3013 5:00 AM
FQ SMIIR[/[XML TMIF IIIITICL[
Ina 9-o rote, Iowa City City Council approved the Pedestrian Mall Wi-Pi resolution Tuesday
evening.
The Iowa City Doyntom District has negotiated with South Slope to provide limited free Wi-Fi
service in that area. However, before the service could be executed, a location would be needed to
moot two access points.
Although the Iowa City Public Library provides this service, the access points are limited in coverage
and no longer meet public needs. South Slope will mount new, more robust access points at the same
locations on the roof as the obsolete access points.
The access points will provide up to two hours of free Wi-Fi every 24 hours to members in public in
exchange for Use of space on the library's roof.
— by Rebecca Morin
In today's issue:
Ped Mall ordinance UI celebrates Hemeon putting it all Today's Display
passes Constitution Day together Advertising
Md a comment...
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httP://www.dailyiowan.com/2013/09/18/Metro/34704.htmi 9/18/2013
Library upgrades ongoing � Iowa City Press Citizen I press-citizen.com http://www.press-eitizen.com/apps/pbes.dll/article?AID=2013309020015
Agenda Item 6F-7
Library upgrades ongoing
Written by Aly Brown Iowa City Press -Citizen
Sep. 03
press-citizen.com
An upgraded children's room, brand-new teen space, and expanded information desk are
some of the improvements currently under construction at the Iowa City Public Library.
Susan Craig, library director, said the roughly $500,000 Better Building Better Service project
is a "nip and tuck" for the library and the operation will "improve services and make it easier for
people to use."
Craig said the library board of directors hired a consultant in 2010 to identify city facility needs,
with options such as expanding the current downtown library and constructing branch libraries
in underserved neighborhoods.
The consultant recommended against constructing new facilities, Craig said, instead
recommending physical changes to the library. The improvements are funded partially by the
city, with more than half sourced from private donations.
The second project phase is ongoing, and is expected to be completed in early October.
Improvements include a teen space on the second floor. The glass -enclosed space will have a
door so it can be closed off for noisy events or private studying, but young patrons can still be
easily monitored.
The space will feature a media center with a large flat -screen television with an Xbox 360,
PS3, and PS4 console systems; a lounge space, and five desktop computers.
"In our experience, teens tend to work together on computers," Craig said. "Adults seem to like
to work alone and have a quieter space to be. Teens are always having conversations and
showing what they're doing or looking at."
Craig said the Teen Space will be more on par with offerings at other modern libraries.
"I think that technology for teens and a space for them is important and is growing in popularity
in libraries," she said. "Most libraries of any size have a designated teen area, a room where
they can have their noise and their stuff."
The first floor children's room will receive new carpeting, a host of AWE early literacy station
computers, and more iPads programmed with apps for a variety of ages. Craig said the youth
iPad program has already elicited a "very positive response' from families.
The reference desk will be moved to a centralized location closer to the public -use computers
and to maintain a line of sight into the teen room.
Craig said about a third of circulated materials constitute children's and young adult material.
Craig said librarians are looking at the technological advances as supplements to physical
books, not replacements.
1 of 2 9/4/2013 11:40 AM
Agenda Item 6F-8
Lillian Rantanen, 5, of Iowa City searches for books with her babysitter, Victoria Lin, at the Iowa City Public Library on
Monday, Aug. 26, 2013. The library is undergoing renovations to upgrade the children's area and add a teen section on the second
floor. David Scrivner / Iowa City Press -Citizen
Lillian Rantanen, 5, of Iowa City searches for books with her babysitter, Victoria Lin, Monday at the Iowa City Public Library. /
David Scrivner / Iowa City Press -Citizen
Library upgrades ongoing I Iowa City Press Citizen I press-citizen.com bttp://www.press-citizen.com/apps/pbcs.dll Agenda Item 6F-9
"I think it all goes together," she said. "The important thing is reading. One aspect of social
media is breaking down communication into a series of sound bites, but the narrative of telling
a story and reading a book is still happening right now. This is just something we do in
addition, it's supplemental."
Craig said the questions about putting an iPad in a child's hands is like the controversy 30
years ago when audiobooks first hit library shelves.
Phase one of the project included expanding the entryway last year, starting a switchboard
service to eliminate the need for an automated answering service, an improved self -check
system, and reorganizing the magazine collection.
Teen Services Librarian Brian Visser said he is excited for the teen space. Visser said youth
programs such as the Minecraft Meetup and the monthly anime and manga group are growing
in popularity, but aren't frequent enough to establish a connection.
"It's hard to build relationships that way and be something more like what the United Action for
Youth offers," he said. "When they are here, we want them to be engaged and to know that we
are interested in their life and what they're interested in."
Visser said the new space will allow for teen -directed crafts, a possible filmaking workshop,
and a homework help service through a partnership with the University of Iowa College of
Education.
Reach Aly Brown at 887-5413 or abrown11@press-citizen.com.
2 of 2 9/4/2013 11:40 AM
Children nurture gardens and themselves on the ped mall I Iowa City ... http://www.press-citizen.com/anicle/20130915/FEATURES05/30915...
Agenda Item 6F-10
Children nurture gardens and themselves on the ped mall
Sep. 16 press-citizen.com
It's like an oasis in the desert. Overflowing with tomatoes, towering corn and sunflowers, squash, beans and
lots of green, instead of sand, it is surrounded by cement, tall buildings, metal and glass.
Just outside of the Iowa City Public Library's west door on the pedestrian mall, the two raised bed gardens
are amazing. They flourish despite the hot, hot summer, the lack of rain and unusual setting. The secret?
Children, the library staff, the city, New Pioneer Co-op and a dedicated gardener named Scott Koepke.
In other words, it takes a village. From the library, Rachel Carlson and Debbie Dunn were involved in
organizing the effort. They saw the garden as a way to educate children, hands-on, about the production of
food. New Pi's Soilmates coordinated with Scott, who is the educator and outreach coordinator for their
program. It all happens on city land and with city water, and it benefits many.
A few years ago, the planters where the garden grows held trees, but they had to be cut down, leaving an
empty site. The library staff quickly saw this as an opportunity to grow a garden, and along with Scott's
expertise, The City Plaza Children's Garden was created.
The first important step was to enrich the soil and to build some fencing around the containers. Soil is such
an important component in gardening and yet many of us, including me, just assume our soil's fine and then
blame the weather when things start to droop and die.
Scott tells the children that they need to feed the soil first before the food can feed them.
And that goes to watering. In this garden, he practices deep watering to soak the roots. A soaker -type hose
is placed between the plants and allowed to do its thing early in the morning before the sun and the
sidewalks heat up. Mulch also helps keep things cool.
Lettuce, radishes, beans and cucumbers seeds are planted by the children. Transplants are used, too, for
tomatoes, peppers, and other vegetables that take forever to grow from seed. Each plant is marked with a
good-sized picture of the vegetable or herb. Beets grow abundantly, okra is there, and eggplant, squash and
cabbage are exciting to see as they come into flower and then into fruit.
A sign cautions people not to pick, as every Wednesday the food is taken by Table to Table to distribute to
26 organizations, which includes the Crisis Center.
Scott has been a longtime community gardener. He said in a recent article to the Press -Citizen: "I am a
garden educator. But one thing I've witnessed from any garden project ... is the healing power of
nurturance:' He goes on to say, "When people take care of plants, they take care of themselves and
communities."
Certainly, this garden oasis is an example of nurturing. To have this wonderful color, beautiful plants, thriving
in a place surrounded by inhibiting factor, including the human race, is indeed a special treat.
Visit the library, walk the pedestrian mall and enjoy the results from the children's hands that helped create
these two gardens. Go, too, to the website wvdw.icpi.org/kidsgarden/ for great pictures that show the
gardens from soil to seed to maturity.
Judy Terry is a freelance garden writer. Questions or comments should be sent to her at Iowa City
Press -Citizen, P.O. Box 2480, Iowa City, IA 52244-2480; faxed to 834-1083; or emailed to life@press-
citizen.com.
1 of 1 9/17/2013 1:18 PM
Agenda Item 11A-1
Visa Report 06-Sep-13
Org
Description
Expend
Description
10550110 000
Admin
435055
Postage and Stamps
10550110 000
Admin
435055
Postage and Stamps
10550110000
Admin
436050
Registration
10550110 000
Admin
449060
Dues & Memberships
10550110000
Admin
452010
Office Supplies
10550110 000
Admin
452010
Office Supplies
10550110000
Admin
452010
Office Supplies
10550210000
Admin
452010
Office Supplies
10550110000
Admin
452010
Office Supplies
10550110000
Admin
452010
Office Supplies
10550110000
Admin
452030
Minor Office Equipment/Furniture
10550110000
Admin
455090
Paper
10550110000
Admin
469210
First Aid/Safety Supplies
10550110000
Admin
469210
First Aid/Safety Supplies
10550110 000
Admin
469210
First Aid/Safety Supplies
10550121131
Facilities - Public
442010
Bldg Rep & Maint
10550121 131
Facilities - Public
442010
Bldg Rep & Maint
10550140 122
IT
438140
Internet Fees
10550140 122
IT
444080
Software Repair & Maintenance Services
10550140 122
IT
444080
Software Repair & Maintenance Services
10550140122
IT
455110
Software
10550151351
Public Svc - Adult
469360
Food and Beverages
10550151351
Public Svc -Adult
469360
Food and Beverages
10550151351
Public Svc - Adult
469360
Food and Beverages
10550151351
Public Svc - Adult
469370
Paper Products/Certificate/prizes
10550155 355
Public Svc- CAS
449280
Miscellaneous Services & Charges
105501SS 355
Public Svc - CAS
452010
Office Supplies
10550155 355
Public Svc - CAS
455010
Printing or Graphic Supplies
10550155355
PublicSvc - CAS
469320
Miscellaneous Supplies
10550220 000
Adult Mats
477020
Books (Cat/Circ)
10550220000
Adult Mats
477210
Non -Fiction Video-DVD
10550220 000
Adult Mats
477210
Non -Fiction Video-DVD V
10550420 122
Gift - Desig
469320
Miscellaneous Supplies
Grand Total
Amount
$12.24
$78.39
$30.00
$100.00
$999.12
$110.52
$5.34
$14.99
$57.25
$66.17
($197.49)
$56.50
$140.56
$24.99
$10.65
$10.57
$26.13
$86.86
$24.10
$54.10
$600.00
$8.97
$28.93
$19.92
$100.00
$200.00
$21.40
$30.25
$318.43
$28.00
$23.07
$158,85
$159.99
$3,408.80 11
Thursday, September 19, 2013 Page 1 of 1
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