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HomeMy WebLinkAbout2007-06-21 Info Packet I:: ! !~~~'t ~... ~r&lum__ ..... ~ ~ CITY OF IOWA CITY www.icgov .org CITY COUNCIL INFORMATION PACKET June 21, 2007 MISCELLANEOUS IP1 Tentative Council Meeting and Work Session Agenda IP2 Letter from Lee Grassley to the City Clerk: Digital Transmission of Programming IP3 Memorandum from the Human Services Coordinator and Human Services Intern to the Director of Finance and the Director of Parking & Transit: Free Bus Ticket Program IP4 Memorandum from the Recycling Coordinator: Recycling Update IP5 E-mail from Doug Elliott: The Johnson/Linn County Public Leadership Group Agenda and Connections Tour 2007 IP6 Invitation: Roundtable Discussion - Global Community & Diversity July 2, 2007 PRELIMINARY/DRAFT MINUTES IP7 Airport Commission: June 7,2007 IPS Historic Preservation Commission: May 31, 2007 I;; j --= -4 t~~~'t ~~~"Im~~ .......,.......... CITY OF IOWA CITY City Council Meeting Schedule and Work Session Agendas l "IP1U1 I June 21, 2007 www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS I . MONDAY, JULY 2 9:15a Emma J. Harvat Hall Special Formal Meeting . Evaluations: City Attorney and City Clerk . MONDAY, JULY 9 6:30p Emma J. Harvat Hall Special Council Work Session . TUESDAY, JULY 10 7:00p Emma J. Harvat Hall Special Formal Council Meeting . MONDAY, JULY 23 6:30p Emma J. Harvat Hall Special Council Work Session . TUESDAY, JULY 24 7:00p Special Formal Council Meeting Emma J. Harvat Hall . WEDNESDAY, JULY 25 7:30a Joint Meeting Johnson County Fair . MONDAY, AUGUST 20 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, AUGUST 21 7:00p Formal Council Meeting Emma J. Harvat Hall June 12,2007 Ms. Marian Karr City of Iowa City 410 E. Washington St. Iowa City, Iowa 52240-1826 Dear Ms. Marian Karr, rie'/lei bcd(~ MediiC0iT0 UfW In order to prepare for the transition all digital transmission of programming scheduled as mandated by Congress to occur on February 17,2009, Mediacom will be streamlining its digital tier by eliminating duplicate programming. Currently each of the premium movie channels receives programming from both the east coast and the west coast. Originally this offering was intended to give the subscriber more flexibility in their viewing schedule by offering the same programs at different times. The launch of Video On Demand (VOD) now allows the subscriber of premium services to view the programming on each of the movie channels at anytime they wish at no extra cost. VOD has effectively eliminated the need to offer duplicate premium movie channels. Effective July 15 2007, Mediacom will be dropping the duplicate west coast channels as listed below: 302 HBO W 391 Sundance Channel W 328 More Max W 425 Encore Love Stories W 360 Showtime Beyond W 308 HBO Signature W 412 STARZ 5 Cinema W 354 Showtime 2 W 431 Encore Westerns W 326 Cinemax W 423 Encore Action W 358 Showtime Extreme W 306 HBO Family W 402 ST ARZ! W 352 Showtime W 429 Encore Drama W 383 The Movie Channel 2 W 356 Showtime 3 W 304 HBO Plus W 393 Flix W 330 Action Max West 427 Encore Mystery 381 TMC W 310 HBO Latino W 421 Encore W Mediacom appreciates your understanding as we move forward with during this transition period. If you have any questions please call me at 319-395-9699 ext. 323. Respectfull y: Lee Grassley Senior Manager, Government Relations r,o 0 = = ~ --J 0 (- )> --{ c: :~ . . r1 , \, ., --, C .c:- ~-< I""~ in -0 0-1.: S;:;:: .r:- ); .. a w Date: May 6, 2007 ~JCCO~ ...~ memo ...-.... From: Kevin O'Malley, Director of Finance Joe Fowler, Director of Parking & Transit _A ~. Linda Sev~n, Human Services Coordinator Nada Moustafa, Human Services Intern tJI--A Free Bus Ticket Program ~/~ eJ1 To: Re: For the fourth quarter of FY07 (April, May, and June 2007) the City of Iowa City dispensed 3,625 tickets to human service agencies through its Free Bus Ticket Program. The totals, by agency, were: 4th Year-To- April Mav June Quarter Date Crisis Center 395 395 395 1185 4740 Department of Human Services 220 220 220 660 2640 Department of Veteran Affairs 20 20 20 60 240 Domestic Violence Intervention Program 130 130 130 390 1560 (DVIP) Shelter House 150 150 150 450 1800 Neighborhood Centers: Broadway 50 50 50 150 600 Pheasant Ridge 50 50 50 150 600 Vocational Rehabilitation Services 70 70 70 210 840 The Nest of Johnson County 20 20 20 60 240 *Free Medical Clinic 40 0 0 40 400 Community Mental Health Center 70 70 70 210 840 Home Ties 20 20 20 60 240 TOTAL 1235 1235 1235 3625 14,740 *The Free Medical Clinic requested bus strip tickets when they moved from the Wesley Center (centrally located at 120 N. Dubuque Street) to the Towncrest Medical area (east Iowa City) in the spring of 2006. The new clinic space is located on a bus line. In the year that they have received bus strip tickets, there has not been the demand they anticipated. We are reviewing the situation and may re-allocate some of their tickets to another agency that has a higher need. Thank you for supporting the Free Bus Ticket Program. Your continued assistance in thls endeavor is very much appreciated. Should you have any questions or concerns, please contact Linda at x5242. cc: Jeff Davidson Steve Atkins Ron Logsden jccoghs\mem \bustix07 -4thqtr.doc 1 ~ ! -~= -Itl.., ~~~~~ ~~...=.aa:",~ ~ ~ "1- ~- CITY OF IOWA CITY CITY OF IOWA CITY MEMORANDUM L!ITJ To: Jon Thomas, Dave Elias, Rick Fosse ~~,p tJA1 Date: June 15, 2007 From: Jennifer Jordan Re: Recycling Update Becky, Patti, Faye and I are signed up for customer service workshop in Des Moines on July 11. Household Hazardous Waste . Permanent facility: 60 scheduled appointments last week (72 appointments available) . Recent mobile collection events (# of appointments, pounds of HHW collected): o June 9: City of Solon (2,412 pounds from 30 households) . Upcoming mobile collection events in planning stages for fall o July 21: River Heights Homeowners' Association CESQG HHW . Permanent facility: 1 appointment in this week (new customer) Compost . Working with Doc Services on logo to showcase brand name and update brochures . Considering other screeners to test . Testing and pricing several new brands of yard waste bags: waiting on prices . Consultant Ron Alexander will be at the Landfill either July 10 or 12 to discuss marketing Recycling . Working with the University of Iowa to enhance the campus recycling program . Will be providing bins for beverage container recycling at o Shakespeare Festival (June 14-July 8) o Gay Pride Festival (June 16) o Jazz Fest (June 29-July 1) *also will provide cardboard recycling . Working with Iowa Recycling Association to plan fall I RAIl SOSWO conference in October East Side Recycling Center . DNR grant o Publicity: announcement is scheduled for June 28 at 11 :00 a.m. at the ESRC o Working out contract details; should have contract to sign by next week? Reuse projects . Working with Marcia Klingaman and Rodney Walls to plan reuse event to correspond with student move-out at the end of July. Meeting weekly to determine best approach. Advertising, outreach, and education . Reserved booth at Johnson County Fair for educational purposes . Preparing to order hand-outs (ie, pencils, Frisbees) for fair, tours, etc. Cc: Steve Atkins, Kathi Johansen Marian Karr ~ Cc: Gina Peters [gina.peters@ecicog.org] Thursday, June 14,200710:17 AM Brian Fagan; Allen Witt; Beth Freeman; Chuck Peters; Doug; Hills; James Houser; Joan Benson; Joe Raso; Joshua Schamberger; Kent Ralston; Lee Clancey; Linda Langston; Lu Barron; Mary Day; Mayor Trent Pearson; Mayor Dale Stanek; Mayor Don Gray; Mayor Eldon Slaughter; Mayor Glen Potter; Mayor Jim Fausett; Mayor Joel Miller; Mayor John Harris; Mayor John Nieland; Mayor Kay Halloran; Mayor Louise From; Mayor Mike Williams; Mayor Patrick Murphy; Mayor Paul Tuerler; Mayor Robert Kurt; Ross Wilburn; Mayor Thomas C. Patterson; Mayor William Cooper; Mayor William Voss; Monica Vernon; Nancy Quellhorst; Pat Harney; Paula Freeman-Brown; Priority One; Rod Sullivan; Sally Stutsman; Scott Grabe; Terrence Neuzil; Tim Boyle; Larry Meyers; Teresa Uhlenkamp Representative Todd Taylor; Robyn; Senator Joe Bolkcom; Senator Mary Lundby; Senator Robert Dvorsky; Senator Robert Hogg; Senator Wally Horn; Representative Art Staed; Representative David Jacoby; Representative Dick Taylor; Representative Kraig Paulsen; Representative Mary Mascher; Representative Ro Foege; Representative Swati Dandekar; Representative Todd Taylor; Representative Tyler Olson; Representative Vicki Lensing; Tom Treharne; randy.burke@linncounty.org; sjuon@inrcog.org; City of Ely; Adam Lindenlaub; Becky Shoop; Bernita Rozinek; Casie Kadlec; Chad; Christine Taliga; Marian Karr; City Clerk Nancy Beuter; City Clerk Susie Siddell; City Clerk Tawnia Kakacek; City of North Liberty; Executive Assistant Mike Sullivan; Steve Atkins; Janelle Rettig; Jeff Davidson; John Yapp; Kelly Hayworth; Mike Goldberg; Sandie Deahl Connections Tour 2007 and Next Johnson/Linn County Public Leadership Group Meeting From: Sent: To: Subject: Importance: High Attachments: connections 2007.pdf; June 29 Leadership Agenda.doc ~~ ~ connections June 29 007.pdf (147 K~rship Agenda.d The Johnson/Linn County Public Leadership Group will sponsor "Connections Tour 2007", a mobile workshop to explore trail development in the Johnson/Linn County area, on Friday, June 29, 2007. Additional information is attached. For additional information on Penn Meadows Park, the loading/unloading location for "Connections", consult the following link: http://www.northlibertyiowa.org/map/parks/park_locations.htm In conjunction with "Connections Tour 2007", the Johnson/Linn County Public Leadership Group will hold its quarterly meeting over lunch at Ruggers Cafe in North Liberty. Individuals unable to partcipate in "Connections" are encouraged to attend the meeting. An agenda is also attached. Doug Elliott Executive Director East Central Iowa Council of Governments 700 16th Street NE, Suite 301 Cedar Rapids, Iowa 52402 Phone: 319.365.9941, ext. 20 Fax: 319.365.9981 1 Y ou're invited to participate in Connections Tour 2007, an opportunity sponsored by the Johnson/Linn County Public leadership Group. Connections is a mobile workshop that will investigate the many levels of connections required for and created by the development of trails in the Johnson/Linn County area. An itinerary appears to the right. Transportation will be provided during the workshop, but individual participants will be responsible for transportation to and from the starting/ending point at Penn Meadows Park in North Liberty. The workshop will include walking segments of trails, so comfortable c1othing/ shoes are encouraged. The Johnson/Linn County Public leadership Group will hold its quarterly meeting at 1 :00 p.m., at Ruggers Cafe in North Liberty. If you're unable to participate in the mobile workshop, you may still attend the quarterly meeting. Connections Tour 2007 CONNECTIONS TOUR 2007 Friday, June 29, 2007 10:00 a.m. - 2:00 p.m. 9:30 a.m. - 10:00 a.m. Loading at Penn Meadows Park (east of the intersection of Penn and Front Streets, North Liberty) 10:00 a.m. - 11 :00 a.m. Grant Wood/Marion Trails This segment of the workshop will highlight the cooperative efforts of local governments in the development of the Grant Wood Trail east of Highway 13 in Marion, and its connection to the future Marion Trail. While visiting the site, representatives will discuss joint efforts to secure funding, plans to extend the trail west under Highway 1 3 and future plans to connect the Grant Wood and Marion Trails. The workshop will proceed to an access point for participants to view the rail right-of-way purchased by the City of Marion for the Marion Trail, and to hear how development of the trail is part of the city's larger brownfields development program. 11 :00 a.m. - 12:00 a.m. Cedar River/Grant Wood/Hoover Nature Trail Development of a trail link between Linn and Johnson Counties is an identified priority of the leadership Group. This segment of the workshop will allow participants to view the northern portion of the most likely link between the two counties. Stops will include an opportunity to walk segments of the trail, to view and discuss circumstances creating current gaps in the trail, and to review plans to complete the trail to the City of Ely and the Linn County border. 12:00 p.m. - 1 :00 p.m. Hoover Nature Trail, Mehaffey Bridge/Sugar Bottom Roads, Dubuque Street West The Johnson County Shared Use Trails Plan (July 2006) identifies these level One Priority Corridors, which also provide an opportunity to complete the link between Linn and Johnson Counties. The workshop will proceed from Ely, to Solon, to North Liberty, following these corridors. Along the way, participants will learn of Johnson County's current efforts to secure funding for completion of the Dubuque Street/West Overlook Road segment, which would complete the connection of the communities of North Liberty, Coralville and Iowa City. 1 :00 - 2:00 p.m. Johnson/linn County Public Leadership Group Quarterly Meeting, Ruggers Cafe, 420 Community Drive, North Liberty The leadership Group will hold its quarterly meeting. Those unable to participate in the mobile workshop are encouraged to attend the quarterly meeting. lunch will be by separate check. Transportation provided to Penn Meadows Park after lunch. There is no cost for Connections Tour 2007. Lunch at the quarterly meeting will be by separate check. To sign up, contact Gina Peters at the East Central Iowa Council of Governments (ECICOG) at 319-365-9941, ext. 20, or gina.peters@ecicog.org. PLEASE RESPOND BY WEDNESDAY, JUNE 27TH! ECICc-G EAST CENTRAL IOWA COUNCil OF GOVERNMENTS YOUR REGKlNAl. PVMNN::; AGENCY Agenda Johnson/Linn County Public Leadership Group Rugger's Cafe 420 Community Drive North Liberty, Iowa Friday, June 29, 2007 1 :00 p.m. INFORMAL MEETING Work Session 1. Call to order - 1 :00 p.m. 2. Welcome and Introductions Lu Barron, Chairperson - Linn County Board of Supervisors Pat Harney, Chairperson - Johnson County Board of Supervisors 3. Wrap-up - Connections Tour 2007 4. Update on Cooperative Initiatives . Courthouse/Court System Operations . Regional Toll-free Telephone Access 5. Next Meeting Date 6. Adjournment ( OI>-:!':c~ j IP6 Marian Karr From: toni rubin [toni@tonirubin.com] Sent: Sunday, June 17, 20079:31 AM To: Council Subject: Invitation to Roundtable Discussion - Global Community & Diversity - July 2nd Dear Distinguished Guest, On behalf of The Community Business Alliance of Iowa, we are pleased to invite you to a Roundtable Discussion on Global Community & Diversity followed by a Breakfast Reception,at 8:00 A.M. on July 2nd 2007 at the Coralville Marriott Hotel & Convention Center. The Panel will consist of 5 leaders in the fields of Education, Healthcare, Public Service, and Human Rights with State Representative Swati Dandekar as Moderator, and the guest list is an elite representation of our community, with Lieutenant Governor Patty Judge as our Guest Of Honor. This event will take place in conjunction with Mata Amritanandamayi's visit to Iowa City. Amma, as she is known throughout the world, is a revered humanitarian and spiritual leader. Amma has traveled the world for the last 30 years alleviating human suffering by hugging one person at a time, to date she has hugged over 25 million people, taking little sleep and food. The scope of her humanitarian endeavors is vast, with multi-specialties hospitals, top ranked educational institutions, and one of the largest, best organized disaster relief organization. She is the recipient ofthe Martin Luther King/Gandhi Award for Non-Violence, and numerous other awards from the United Nations. Her focus has been in the areas of health, human rights and education. She will be here for 2 days of public programs starting on July 2nd. The public programs will begin immediately following the Roundtable and all guests are welcome to attend as Priority Guests. We have also attached a brochure about Amma outlining the scope of her humanitarian activities. This Roundtable is a unique opportunity to form new international alliances, to start progressive initiatives, and to celebrate our diversity and our strong commitment to community involvement. We will be e-mailing you additional information starting next week including the Roundtable Program and details about parking and the Ballroom location. Would you please rsvp this e-mail for final confirmation? We are looking forward to welcoming you on July 2nd! Respectfully, Rita Arora & Toni Rubin (319) 541-0190 Community Business Alliance oflOW A 6/18/2007 WE:] MINUTES Iowa City Airport Commission June 7, 2007 Iowa City Airport Terminal- 5:45 PM DRAFT Members Present: Howard Horan, Chair (arrived at 6:04 PM); Randy Hartwig; John Staley (arrived at 5:50 PM); Janelle Rettig, Greg Farris Staff Present: Sue Dulek, Michael Tharp Others Present: Phillip Woolford DETERMINE QUORUM: The meeting was called to order at 5:46 P.M. by Rettig. RECOMMENDATIONS TO COUNCIL: None APPROVAL OF MINUTES FROM THE MAY 10 AND MAY 15,2007 MEETINGS: There were no changes/additions/corrections to the minutes of the May 10 and May 15, 2007 meetings. Farris moved to accept the May 10 and May 15, 2007 meeting minutes as presented; seconded by Hartwig. Carried 3-0; Horan and Staley absent. PUBLIC DISCUSSION: None. ITEMS FOR DISCUSSION/ACTION: A) Aviation Commerce Park - It was noted that Lot 5 is now sold, and that the loan on Commerce Park has now dropped from $2.2 million to $1.38 million. Tharp noted that there has been increased interest lately, especially on Lot 6. B) Acrobatic Flight Training Operations - Woolford commented that the representatives weren't able to make the meeting and would like to have a discussion at next month's meeting. Hartwig asked if they would be operating under Jet Air, to which Woolford responded no. Currently this operation is renting one hangar from Jet Air. This prompted a discussion about commercial rental fees. Hartwig stated that he feels they need to look at this issue further. Rettig stated that she feels there are several issues to address here - one being minimum standards for flight schools, secondary schools; secondly, a commercial agreement for doing business on the airfield; and thirdly, the issue of space. 1 Airport Commission June 7, 2007 Page 2 of6 This led Members to discuss their feelings regarding commercial usages on Airport property. Dulek gave the Members some clarification on this issue. Rettig noted that in order to have this on the July 19th agenda, they will first need the minimum standards, as well as some thought about commercial operators at the Airport. She added that they also need to look at space needs. The discussion continued, with Members sharing their thoughts on how they may want to handle commercial ventures at the Airport. Rettig reiterated that they will gather as much information as possible before the July meeting. C) F AA1IDOT Projects - Earth Tech - David Hughes - Tharp noted that Hughes was not present this evening due to the inclement weather. Tharp stated that the Members should all have a copy of Hughes' email. I) Runway 7/25 - Tharp stated that plans have been submitted to the FAA, and that there is some language work to be done yet. He further stated that the bidding specs, with some recent legislative changes, will have some modifications. Dulek noted that Hughes will want the Commission to set a public hearing in the near future regarding this. II) South Aviation Development Study - Tharp stated that he does not have any new information on this. III) South Taxilane Rehab - Tharp stated that this has started, although due to the frequent rainy weather, progress has been slow. Tharp gave the Members a brief rundown of the planned schedule on this project. IV) Hangar A Rehab - Tharp noted that the floors are done being installed, with just a couple of days left for the sealants to take effect. Once this occurs, the project will be done. V) Hangar A & B Doors - The measurements have been made, and locks will be installed first. Tharp stated that he looks for this to occur around the end of the month. After this they will start distributing keys for the new locks. VI) Terminal Apron Rehab - The last time Tharp talked to Hughes on this, it was being looked at for an August project. Tharp stated that they do have the money to proceed with this project, but would like to wait until other projects are completed before they tear up any more Airport areas. VII) Obstruction Mitigation - Tharp stated that he is not sure where this project is at currently. Horan passed along some of the paperwork associated with this project, and Members briefly discussed the number of trees that would be removed. Dulek stated that two trees are not on City property. VIII) 405 Approach Surveys - Tharp noted that these surveys are still back and forth with the FAA, but he has not heard anything further at this time. 2 Airport Commission June 7, 2007 Page 3 of6 D) Airport Viewing Area - Farris stated that he has been looking into types of shelters - hexagon or octagon - that would go in the northwest corner of the viewing area. He recently spoke with Terry Trueblood of the City, who gave him some information regarding shelters, trash receptacles, and benches. Farris then responded to Members' questions regarding this project. This led to a discussion regarding the extension of sidewalks into this area, as well as the various concrete needs that they will have. The Members next discussed the types of shelters - arch beam construction versus a pole, post and beam, type of structure. Farris gave several examples of shelters, responding to Members' questions regarding cost. Rettig suggested they compose a letter, laying out the shelter concept that they decide on, and do a "call for funds" on this. She also suggested the idea of having people sponsor a bench. Everyone agreed that they would like to have this shelter done by the end of summer, at the latest. (TAPE ENDS) Rettig stated that she feels that Farris and Tharp can decide on a shelter, and perhaps have another Member look it over, but that she would like for them to proceed. E) T-Hangar Contracts and Rates - Tharp asked the Commission what information he can get for them, in order for them to decide how they want to proceed with this. He noted that last year he did a survey of area airports in order to see what they charge. Tharp stated that he would like to have this discussed at the July meeting, and then finalized at the August meeting, in order to get the new contracts prepared. Rettig stated that they could look at the square footage of each specific hangar, along with the amenities that each offers, and come up with a formula for rates. The discussion turned to the electricity issue, and how they may want to address this. Rettig stated that she made some calls regarding storage units and pricing for these types of places, as many of the hangars are being used for more than storing airplanes. Rettig stated that she looked at several hangars today, and they each had several cars being stored in them. Hartwig agreed, stating that they have stated it before that hangars are not to be used for storing anything other than aircraft. Staley noted that there are 64 T-hangars, and suggested that they charge $1 to $3 per month for electricity on each of these hangars in order to cover the electricity bill. Rettig noted that there are 59 T-hangars that this would encompass. Tharp stated that he will email an article regarding the FAA's stand on this, that T -hangars are for storing aircraft only. F) Airport "Operations": Strategic Plan-Implementation; Budget; and Airport Management - Horan noted that he spoke with Hughes today about the Willow Creek study, and that it should be done by the first part of July. They will then need to set a planning meeting. Rettig stated that she had a question regarding the sale of the lot, and Tharp explained what was 3 Airport Commission June 7, 2007 Page 4 of6 happening with this line item. Rettig stated that she also asked Tharp a question regarding "Estimated Revenue." Rettig went on to state that as of July 1 st they will have $20,000 available to start the first phase of the parking lot rehab, and also $10,000 for fencing. She stated that ifthey would like to get these projects done yet this building season, they will need to give Tharp direction on moving forward with these items. Hartwig stated that he feels they should prioritize some of these, and perhaps be able to save money by combining some of the efforts with City projects. Rettig and Hartwig both agreed that curb appeal should be considered, as well. Rettig then brought up the pond that is located by Wal-Mart, and stated that she asked Tharp to look into this situation. She wondered if this isn't supposed to drain, but instead, noted that it is always filled with water. She noted this in regard to wildlife problems at the Airport. G) FBO Staff Report - Woolford noted that they are having an open house on Saturday, June 23rd where they will have their charter aircraft on display. (unable to hear speaker clearly) Rettig noted the number of helicopters landing at the Airport during the Arts Fest, and asked Woolford how many call-outs they can get in a day. H) Subcommittees' Reports - Tharp noted that he, Rettig, and Tom Schnell, as well as Tom's boss, all met to discuss the expansion plans. He stated that it gave them a better idea of what they would like to do, and Tharp was able to meet some of the U of I staff that will be involved in this project. Once Tharp receives a draft of the agreement, he stated that he will forward this to Dulek for review. Hartwig stated that they should share these plans with the City Manager, in order to let the City know what the U of! is planning to do at the Airport. (TAPE ENDS) I) Commission Members' Reports - Horan noted that he watched some of the grading work yesterday, and that he spoke briefly with the Earth Tech supervisor on site. He stated that he also spoke briefly with the Assistant Manager at the Hertz office. He asked if anyone had heard anything about the number of cars that Hertz has on site. Tharp noted that he had not heard any negative comments regarding this. Rettig noted that Karin Franklin will be retiring in approximately sixteen days, and that Steve Atkins will be retiring August 1 st. She suggested sending letters to each of them, congratulating them on their retirements, as well as thanking them for their service. She also noted that she took a tour of the Airport with Tharp today. Rettig also noted that there is a meeting tomorrow with Congressman Loebsack at 3:00 PM. Hartwig followed up by thanking Greg Zimmerman for the May fly-in, and shared some pictures with Members. He also passed along his congratulations to Karin Franklin and Steve Atkins on their upcoming retirements. Hartwig also noted that Dan 4 Airport Commission June 7, 2007 Page 5 of6 Clay, who previously served on the Airport Commission, has taken a job in Alabama. Farris stated that he had the opportunity to fly the simulator plane, as did Hartwig. J) Staff Report - Tharp noted that on Monday he met with several others for a Town Hall meeting regarding aviation matters with some upcoming bills. Dulek noted that with respect to Karin Franklin's upcoming retirement, she will let the Members know the date and time for Karin's reception. SET NEXT REGULAR MEETING FOR: July 19, 2007, at 5:45 P.M. ADJOURN: Meeting adjourned at 7:30 P.M. 5 Airport Commission June 7, 2007 Page 6 of6 Airport Commission ATTENDANCE RECORD YEAR 2007 (Meetinl!: Date) TERM 1/11 2/8 3/8 3/28 4/12 5/10 5/15 6/7 7/19 NAME EXP. Randy Hartwig 3/1/09 X X X X X X OlE X Greg Farris 3/1/13 OlE X X OlE X X X X John Staley 3/1/1 0 X X X X X X OlE X Howard Horan 3/1/08 X X X X X X X X Janelle Rettig 3/1/12 X X X X X X X X KEY: X = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member 6 [j;J MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, MAY 31,2007 EMMA J. HARVAT HALL PRELIMINARY MEMBERS PRESENT: Michael Brennan, Esther Baker, Pam Michaud, Ginalie Swaim, Tim Toomey, Alicia Trimble, Tim Weitzel MEMBERS ABSENT: John McCormally, Jim Ponto STAFF PRESENT: Sunil Terdalkar OTHERS PRESENT: Helen Burford, Shelley McCafferty, John Roffman, Tyler Rozinek CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:03 p.m. AFTER-THE-FACT APPLICATIONS: Weitzel said that when dealing with after-the-fact applications, the National Trust List Serve suggests treating the project as if you haven't seen it before and don't take into account anything that has happened before the actual application was filed. Terdalkar said that it is in the spirit of being fair to all applicants. PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: Burford said that Friends of Historic Preservation held a Parade of Historic Homes on May 20th. She said the event had 303 paid attendants and received a lot of good feedback from the community. Buford added that the community would like to see this as an annual event. Weitzel said that in the past, Friends of Historic Preservation has held many open houses to display renovation work and well kept old houses. He said making the tours an annual event would be a great idea. Buford said that the tour was done in conjunction with National Historic Preservation Month. CERTIFICATES OF APPROPRIATENESS: 923 Iowa Avenue. Terdalkar said this is a project that the Commission reviewed last year for a new construction of a multi- family building. He said the Board of Adjustment has already approved a Certificate of Appropriateness for the multi-family building. He said the applicant is now seeking approval of a handicap accessible ramp for the primary entrance of the building. Terdalkar said the applicant has provided some material samples for the retaining wall. Terdalkar said that it is important to make sure the material of the ramp is in some way integrated with the foundation of the structure. Weitzel asked Terdalkar to remind the Commission what the guidelines say for ramps and similar structures. Terdalkar said in Section 5.2, the guidelines were likely written for ramps attached to decks and porches. He said the guidelines recommend landscaping around the ramp, locating the ramp on the side of the building, and looking at the historic character of the house and making sure the ramp does not detract itself from the nature of the streetscape. McCafferty, the consultant for the applicant, said she has looked at other means for getting handicap accessibility, but the ramp was the best alternative because there must be accessibility from the sidewalk to the front door. She said they would like to do a flat face retaining wall system that simulates limestone. McCafferty added that it will be problematic to match the retaining wall exactly to the foundation of the building because the materials are completely different. She said that it would require adding a veneer to the foundation and the retaining wall. Terdalkar said the previous application made no mention of texture or finish of the concrete foundation. He said the guidelines require the foundation to have some type of masonry or stucco; it cannot be just plain concrete. Terdalkar suggested that something must be done to the foundation anyway, so it is possible foundation to be similar to the retaining wall. Historic Preservation Commission May 31, 2007 Page 2 Weitzel asked what was written on the application regarding the foundation. McCafferty said the application said that the foundation will be painted. She added that it is to her understanding that the building is approved as proposed. Weitzel asked if the approval by the Board of Adjustment included the design of the foundation. Michaud said the foundation was fine because the building had already been approved. Toomey agreed that because the plans have transpired, the foundation was approved. Roffman, the applicant, said he was concerned that the plan only shows a 12-inch deep block and doesn't know if that is deep enough for the height the wall needs to retain. He added that he has no problem with the face of the wall. Weitzel said that the best way to move forward would be to specify something of a traditional character. Michaud said that the samples look traditional. Swaim asked what the difference was in the patterns. Toomey said that one pattern had uniform stones and the other did not. McCafferty said that the sample with different sized stones would be considered an Ashlars pattern. MOTION: Swaim moved to approve uniform sized blocks with a simulated stone face on the retaining wall at 923 Iowa Avenue. Toomey seconded the motion. The motion carried on a vote of 7 -0. Weitzel said that Swaim did not move to approve the full application. He added that design of the retaining wall and the accessible ramp itself still needs to be considered. Baker asked if there is any information on the proposed landscaping. McCafferty said it would be very difficult to landscape. She said the retaining wall is on the back side of the ramp. She added the only possible landscaping is something that hangs over the edge. Terdalkar asked about the landscaping in front of the ramp. McCafferty said she doesn't want to be held to specific type of landscaping. Weitzel said the Commission cannot consider trees and shrubs as a way to conceal the ramp. He added that it will be landscaped and will probably look good. Swaim asked how tall the retaining wall will be. McCafferty said that she estimates the wall will be four to five feet high. McCafferty said that the easement was the only way to solve this issue. Weitzel said that the Commission could make a recommendation to other departments to not have the ramp come from the front. Terdalkar said that it is a health and safety matter to enable disabled persons a way to access the building. Toomey said the position of the sidewalk being up so far from the street makes the accessibility difficult. Terdalkar said a person would have to go to Governor Street to access the sidewalk. Weitzel said the ramp is not a practical solution to accessibility. McCafferty agreed and said that it would be more practical to have handicap access from the back. Weitzel said the Commission could defer the application and see if the authorities would change their mind on the requirement of the ramp to come from the front of the building. Terdalkar said the Commission should be reviewing the design and determining whether it is approvable in terms of design or not. Weitzel said he believes they need to find a solution to the problem. Terdalkar said the applicant could approach the building official and get it denied, and then go to the Board of Appeals. Terdalkar added that the ramp placement is about the building and housing code, not historic preservation. Weitzel said that because the Commission is not getting any other options, they feel compelled to approve the project and that is not a fair position to be in. Terdalkar said that this is not the commission to approve a modification of the ramp. He said the Commission should look at how the design of the ramp fits into the guidelines and the historic character of the neighborhood. Swaim said the majority of the ramp will be in front of the brick apartment building to the east. She said the ramp will be more visually associated with the brick apartment next door and not the applicant's proposed multi-family building. Michaud agreed that the ramp and retaining wall should match the brick apartment next door. Toomey asked how much of the ramp is on the neighboring property. McCafferty said about seven or eight feet. Historic Preservation Commission May 31, 2007 Page 3 MOTION: Swaim moved to rescind the motion of the approval of the materials for further discussion. Brennan seconded the motion. Terdalkar said if the project is going to be so confusing, the Commission should wait and seek word from other departments. Baker asked if it would make sense to table the discussion until the applicant can get more details on other options for the project. Toomey asked if the Commission can make a motion of support for the exemption of the ramp. Weitzel said the Commission can make a resolution of support, but it wouldn't be binding. Weitzel said a tabling would be in order. MOTION: Baker moved to table. Swaim seconded the motion. Weitzel said the Commission is in doubt and recommends tabling the discussion. The motion carried 7-0 938 Iowa Ave. Terdalkar said the property is a contributing structure in the College Hill Conservation District. He said the applicant is seeking approval of the installation of two new widows and two new skylights. He said on the one window will be placed on the west fac;ade between the gabled roof, one window on the north fac;ade, a skylight on the north pitch of the roof, and a skylight on the west pitch of the roof. He said both skylights have already been installed, but the windows have not. He stated the applicant will install a window similar to the existing one in the front dormer. He said it will be an egress-sized window. Terdalkar added the applicant plans to use metal clad wood windows that would be consistent with the character of the house. Toomey said he cannot see the standard 4-inch trim around the window on the south dormer. He said the trim should match all of the windows on the house. Rozinek, the applicant, said he can add trim to the egress window on the dormer. Terdalkar said the applicant should apply before doing work on the house. He added that applying after- the-fact is a problem and delays the process. The applicant asked if there were any other red flags the Commission saw on the property. Weitzel said the house will need skirting and a railing, but the window issue should be solved first. Weitzel said skylights are allowed in Conservation Districts in non-visible areas. He said the new widows on the west and north gables should match the window on the front dormer and the trim on the new windows should match the trim on the rest of the house. Weitzel said the windows that are recommended are metal clad wood. Baker said it seems a casement window has already been installed on the east side of the house. Weitzel said because it is an after-the-fact case, the Commission should review it as if it never happened. He added that casement windows are not allowed unless it was part of the house's style. Rozinek said the problem is that there are not enough photographs of the fac;ade. He said the decisions are being made based on the one photograph that he obtained. Weitzel said the Commission has guidelines, and they must follow the guidelines. He said if the applicant had a photograph showing a casement window on the east fac;ade, then the Commission would allow it. He added that the Commission generally does not allow casement windows. Terdalkar said the window on the east fayade is not the right type or size. He said it should be a horizontal window to match the windows below it. Michaud said she has vertical windows on the third story of her house. Terdalkar said that a vertical window does not fit the window scheme on the applicant's house. Michaud asked if the window would be a double-hung. Weitzel said it should be a single-hung window, but rotated 90 degrees. Weitzel said the Commission shouldn't get bogged down in the original. He said what is being installed should be sympathetic to the style of the house and the character of the neighbor. He added that every Historic Preservation Commission May 31, 2007 Page 4 project cannot be treated as a restoration. Terdalkar said the Commission approved the dormer to look like the one in the original photograph. Michaud said one of the Clark people recently had casement windows approved with an artificial sash. Weitzel said that was an egress window. Rozinek said the windows in his photograph show a stained glass pattern. Terdalkar said it is not stained glass; it is a divided light pattern. Weitzel said you can have a simulated divided window with nine-over-one panes. Terdalkar said the applicant is not asking for casement windows in the attic; he has applied for two double-hung windows to be installed on the west and north gables. He said there has been a new casement window installed on the east gable that was not included in the application. Terdalkar said the Commission may want to look at the casement window that has already been installed. Michaud asked if a hopper style window would work on this project. She said a hopper style window is hinged on the bottom and opens inside. Michaud said it is horizontal and won't stick out like a casement window. Terdalkar stated that the project the applicant is asking for should be clear enough for the Commission to approve. He said the application did not include a casement window. He added that if the Commission can find a reason to approve, then the Commission should approve the casement window. Weitzel said the Commission should look at approving the proposed double-hung windows on the north and west gables. He asked if the Commission would approve double-hung windows in these two locations. Toomey asked if the Commission is looking at two double-hung windows on the two gables to match the front window. Weitzel said that is what was applied for. He added the Commission is looking at a code violation as a separate issue. MOTION: Toomey moved to approve the trim around the window on the front dormer to match the rest of the trim on the house, the two proposed windows on the west and north gables to meet egress; with the trim matching the rest of the house, and the installed casement window to be rotated 90 degrees; with trim to match the rest of the house. Brennan seconded the motion. Trimble asked what the original request was for the casement window. Toomey said it wasn't in the application. Rozinek asked if it would be okay to remove the casement window on the east fayade, and install four windows on the attic level to match. Terdalkar said there is not enough room for a double- hung window on the east fayade because it is a smaller space. Weitzel said the gable on the east side is smaller than the other two gables. Michaud asked if the window on the east fayade could match the square window on the west side of the porch, and it could be a hopper style window. Terdalkar said that Michaud is saying that the window east fayade should be the same size as the square window on the west side of the porch. Michaud said it would repeat the some other elements of the building. Rozinek said the window the west side of the porch is not operable. Michaud said it could be a hopper style window. MOTION: Michaud moved to amend the previous motion to have a hopper style window on the east gable to match the size of the window above the porch on the west facade. Baker seconded the motion. The motion failed to carry on a vote of 3-2-1 (Brennan and Toomev opposed. Swaim left prior to vote). Toomey said if the casement window was rotated 90 degrees, it would be difficult to tell the difference between a casement and hopper style window. He said the only way you could tell if it was a casement is if the window was open. Weitzel said casement windows are only allowed if the style of the house allows it. Terdalkar said the guidelines disallow casement windows if they are not original to the house. Weitzel asked for an argument for and against the project. Brennan said he doesn't see how it the window, as it is, detracts away from the appearance or character of the house. Toomey said that if the Historic Preservation Commission May 31,2007 Page 5 window was rotated to be horizontal, there would be no way he could not tell that the window wasn't original. Weitzel said when the casement window guideline was put in, it was debated extensively, and the argument was when the casement window is open; you can tell it is a completely different window from a completely different era. He said that was the argument behind it, and that is why it was disallowed. Weitzel said certain houses from the 1920s on had casements, but others did not ever have them and the Commission took a very strong line that they did not want that. He added that is what the City Council approved, and the Commission should make a real good reason to approve it if the Commission is not going to follow the guidelines. Michaud said because it is a vented bathroom and the window will not be open. Weitzel said that is a use consideration, not a design consideration. Terdalkar said the basis for allowing alternative designs, not exceptions, is in 3.6 of the guidelines gives the Commission flexibility in exceptional circumstances. He asked if this is an exceptional circumstance. Terdalkar said the Commission is looking at the project after-the-fact and should be fair in applying the guidelines. Weitzel said if it is possible to grant an exception if the Commission has a clear reason. Terdalkar said the reasoning for allowing casement windows in the guidelines is for egress windows where there are bedrooms. He added that this is not a bedroom; this is a bathroom and the Commission should discuss why there should be an exception. Toomey said because it is a bathroom, an exception could be noted as a safety reason not to have a window that folds back into the room. Weitzel said the motion is to approve the two windows in the west and north dormer to match the front dormer and to put on trim that matches the rest of the house on the front dormer and the other two windows. Weitzel asked if the motion specified anything about the divided lights. Toomey said to match the front dormer, so they would just have to be double-hung windows. He said the second part of the motion is to approve a window in the east dormer of the same size that has been installed, but rotated 90 degrees and have trim around the window to match the rest of the house. He said for safety and design reasons it would be an awning window that opens to the outside. Toomey said in a bathroom, for safety reasons, you do not want a window to open to the inside. Motion carried 5-0 (Swaim left prior to vote). Michaud said the applicant is still concerned about the railings and skirting. Terdalkar said the previous certificate the applicant applied for the porch to match what it looks like in the photograph; it has already been approved. He added that if the applicant makes any changes in material, size, or dimensions. Weitzel said if the applicant should talk to Sunil immediately if he has any questions. Rozinek said that he would like to alter the back stairwell. He asked how long and how it would take to get this project approved. Weitzel said the Commission could probably approve a design that meets the guidelines at the next meeting on June 12th. MINUTES FOR MAY 17. 2007. Baker asked if on page three, third paragraph, last sentence if the second reference to wood should say "aluminum." Terdalkar said it should be switched from wood to aluminum. Weitzel stated that the part where Pam is speaking should say "would qualify" and not "would work qualify." MOTION: Baker moved to approve the May 17, 2007 minutes, as amended. Trimble seconded the motion. The motion carried on a vote of 3-0 (Swaim. Brennan. Toomev. and Michaud left prior to the vote). Buford said she had a problem with casement windows and is something you have to work out with HIS. She said she ended up having to put a casement window one her own house. She said the brick opening was only so big and had to make a custom casement window. Terdalkar said Buford had a requirement for egress Historic Preservation Commission May 31,2007 Page 6 PRESERVATION PLAN: Weitzel asked how detailed the discussion should be. Terdalkar said the Commission should get a head start on the discussion, so they don't have to wait until June 1ih when Marlys will be present. Weitzel said the Commission should discuss anything that needs to be clarified before Marlys is present. Weitzel said there should be an executive summary. Terdalkar said it is already in the works. He added that the executive summary will be limited to ten pages. Michaud said there seems to be quite a bit of repetition. She said that there could be a summary for all of the goals. Michaud added it is tedious for anyone to approach. Weitzel agreed with Michaud and thinks there should be universal goals that apply to all neighborhoods, and then have separate goals for each individual neighborhood. Buford said the problem in Iowa City is that most of the historic areas are residential. She said that affects how people view historic preservation. Weitzel said it would be good to have a specific section addressing preservation concerns in a commercial district. He said adding a section that outlines specific advantages through preservation would give commercial property owners an incentive for considering preservation. Buford said when Glenda Castleberry came to Iowa City and talked about what happened in Sioux City, she was very specific and direct about what could be done with historic properties and incentives available to them. She said the Preservation Plan isn't clear about the incentives available to commercial properties. Michaud asked if College Green was part of the 1992 districts. Weitzel said East College Street and College Green was considered part of College Hill, but was split up later due to rental concerns. Michaud said that it shouldn't be too hard to get the sorority and fraternity institutions to see the benefits of historic preservation. Weitzel asked how much power the Commission has in rewriting the Preservation Plan. Terdalkar said staff and the Commission has power to revise the entire plan. He said that much of the plan has already been cut down. Trimble said the Commission needs to be careful because not everyone is going to read the entire plan, especially if the person is looking at a specific district. Weitzel said he is concerned about losing content during the skimming process. Michaud said the full plan doesn't need to be cut down because the executive summary will be distributed to the residents. Weitzel said the full plan would be at the public library for reference. Buford asked how the Commission will handle questions about the sample size from public meetings. Weitzel said Melrose had about 30 people. Terdalkar said Marlys will do a public hearing open to the entire public. Terdalkar said Marlys has extended the survey beyond what qualifies for the 50 year mark. He said buildings up to 1960 are eligible for being considered as historic. Brennan asked if 1960 far enough or should it be moved to 1965 due to the 15-year lifespan of the Preservation Plan. Brennan said on page 36 there are several concrete proposals and several speculative proposals for new historic districts, but there is no discussion on what additional resources will be required to facilitate implementation of these proposals. Buford said the Preservation Plan doesn't give enough community analysis of the Northside Neighborhood. Weitzel said it is a very public document, so you have to be careful about naming too many names. He said Mercy Hospital's plan for growth is much different than the Commission's. Terdalkar said he will ask Marlys for more opinions. Brennan asked at what point the public should be notified that a historic district is underway. Terdalkar said this should be a city-wide issue because it will be part of the Comprehensive Plan. He said it will be Historic Preservation Commission May 31, 2007 Page 7 an amendment to the Comprehensive Plan, so it will be in front of the Historic Preservation Commission and Planning and Zoning Commission as a public meeting. Weitzel said an open procedure would be a good idea. He said when a district is being considered by the residents of a district, a public announcement is in order. Terdalkar said the position of the Commission has been to notify the public once they are notified by the residents of the district. Buford said the Commission will have to help residents propose a new historic district. She added that people don't have the time or energy. Terdalkar said that is where educational perks will help. Buford said the economic benefits would be a catalyst for a lot of changes. She said there is not body of evidence. Weitzel said the Commission would be getting a CLG to look at the market analysis. Buford said the building that holds the Antique Mall is for sale. Weitzel said he doesn't know what to do about it. He said the Commission would have to get a survey done on the building. Weitzel said the Commission should have specific comments for Marlys on the 1ih of June. Terdalkar said to e-mail comments to him. ADJOURNMENT: The meeting was adjourned at 8:06 p.m. Minutes submitted by Doug Ongie PCD/mins/hpc/5-31-07.doc Historic Preservation Commission Attendance Record 2007 Term Name Expires 2/08 3/08 4/12 5/17 5/31 Baker 3/29/09 X OlE X X X Brennan 3/29/08 X X X OlE X Carlson 3/29/07 X X -- -- -- -- -- -- Gunn 3/29/07 X OlE -- -- -- -- -- -- McCormally 3/29/08 OlE OlE X OlE OlE Michaud 3/29/09 X X OlE X X Ponto 3/29/07 X X X X OlE Swaim 3/29/09 X X X OlE X Trimble 3/29/1 0 -- -- -- -- X X X Toomey 3/29/09 X X X X X Weitzel 3/29/08 X OlE X X X Key: X = Present o = Absent OlE = Absent/Excused NM = No Meeting = Not a Member