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HomeMy WebLinkAbout2013-11-14 Info Packetr CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY www.icgov.org November 14, 2013 IP1 Council Tentative Meeting Schedule MISCELLANEOUS IP2 Memo form the City Manager: New Staff in the City Manager's Office IP3 Copy of memo from Asst. to the City Manager: Secure Storage Services IP4 Copy of memo from Asst. to the City Manager: State Flood Mitigation and Reinvestment District Programs IP5 Civil Service Entrance Examination: Community Service Officer IP6 Civil Service Entrance Examination: Budget Management Analyst IP7 Police Department Bar Check — October 2013 IP8 Email from Planning and Community Development Dir: Foster Road Traffic Calming Petition DRAFT MINUTES IP9 Board of Appeals: November 4 I1310 Housing and Community Development Commission: October 17 IP11 Citizens Police Review Board: November 6 �A CITY OF IOWA CITY Date City Council Tentative Meeting Schedule I IN Subject to change November 14, 2013 Time Meeting Location Monday, November 25, 2013 1- 7:00 PM Strategic Planning /Work Session Trueblood Lodge „ N�`, Tuesday, December 3, 2013 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, January 6, 2014 1:00- 7:OOPM Special BUDGET Work Session Meeting Emma J. Harvat Hall (CIP presentations) Tuesday, January 7, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Tuesday, January 14, 2014 5:00 PM Special BUDGET Work Session Meeting Emma J. Harvat Hall Tuesday, January 21, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting Monday, January 27, 2014 4:30 PM Joint Meeting /Work Session TBA / Coralville Nz r Tuesday, February 4, 2014 5:00 PM City Conference Board Meeting Emma J. Harvat Hall Work Session Meeting 7:00 PM Formal Meeting Tuesday, February 18, 2014 Tuesday, March 4, 2014 5:00 PM Work Session Meeting 7:00 PM Formal Meeting 5:00 PM City Conference Board Work Session Meeting 7:00 PM Formal Meeting Emma J. Harvat Hall Emma J. Harvat Hall Tuesday, March 25, 2014 5:00 PM Work Session Meeting Emma J. Harvat Hall 7:00 PM Formal Meeting �_. CITY OF IOWA CITY MEMORANDUM IP2 Date: November 12, 2013 To: City Council From: Tom Markus, City Manager Re: New Staff in the City Manager's Office As you are aware, the City's former Administrative Assistant to the City Manager, Adam Bentley, recently vacated the position to become the Assistant City Manager in Manhattan, Kansas. In order to more accurately reflect the position's responsibilities and also align it with a more commonly used title in local government management, I changed the job title to Administrative Analyst. The job duties for the position will be largely unchanged. I am pleased to announce the hiring of Mr. Simon Andrew for the Administrative Analyst position. Mr. Andrew currently serves as a Budget Management Analyst in the Finance Department and previously was an intern in City Manager's Office. He is a graduate of the University of Iowa with a Bachelor Degree in Political Science and holds a Master Degree in Public Policy from the University of Northern Iowa. Mr. Andrew has consistently performed at a high level for Iowa City, maintains excellent customer skills, and has career goals in the City Management profession. I am confident he will be an excellent addition to the City Manager's Office. Mr. Andrew's official starting date will be November 18th. I am also happy to announce that Ms. Asha Adhikari has joined the City Manager's Office as a Management Intern. Ms. Adhikari has an Accounting degree from Hiram College in Ohio and recently obtained her Master Degree in Public Administration from the University of Nebraska at Omaha. Ms. Adhikari started with the City on November 12th and will be working on a variety of special assignments for our office. �•� r= CITY OF IOWA CITY - ',►�� MEMORANDUM Date: November 12, 2013 To: Tom Markus, City Manager From: Geoff Fruin, Assistant to the City Manager Re: Secure Storage Services Introduction: Earlier this year, the City Council expressed a desire to have staff investigate possible ways to offer secure storage services to individuals and families that do not have adequate permanent housing. The envisioned service will allow for the safe and secure storage of personal items until the individuals being served can locate permanent housing or some other acceptable storage option. Currently, the Robert A. Lee Recreation Center offers limited storage options for residents. However, lockers are sized for daily use and access is limited to the operating hours of the facility. Twenty -four hour storage service does not exist at other public facilities and any private options are presumably not affordable to those struggling to find permanent housing in the community. Discussion of Solutions: There are two manners in which the City can facilitate this type of secure storage service. First, the City can initiate the service and take on the day -to -day management and oversight. This will require the city to invest in the locker facilities and develop a management plan to prioritize users in manner that targets the intended population, ensures the safe operation of the service, and provides staff resources to grant access and generally meet the needs of the residents utilizing the service. The Robert A. Lee Recreation Center is the top candidate location and given the limited operating hours of the facility, the service will probably need to be located outside of the building in a safe and accessible location. Given the outdoor nature of the service the City may need to invest in weather protection amenities, security cameras and /or fencing as a protection to the users and their belongings. A second option for the City is to seek an external partner that would host and manage the service. In this case, the City would look to help remove barriers, such as funding, from a private or non - profit entity that would offer the service. Under this scenario, the private provider may be in a position to offer enhanced accommodations and complementary services to the users that the City cannot provide. Recommendation: Staff recommends that the City issue the attached Request for Information in order to see if there are private or non - profit organizations that may be interested in partnering with the City on a secure storage service. We believe that such a partnership could yield added value through the provision or connection to other complementary services. If no acceptable responses are received and there is still an interest in providing a secure storage service, then staff can explore the city- managed concept in further detail. � � 1 *''rrlr ®ro f CITY OF IOWA CITY REQUEST FOR INFORMATION Issued: November XX, 2013 Secure Storage Service Responses Due January XX, 2014 The City of Iowa City is seeking information from businesses, social service agencies, religious institutions and other organizations that are potentially interested in providing secure storage services to individuals and families needing to store personal belongings due to the lack of permanent housing. The City aims to partner with a private service provider that will manage the daily operations of the storage service. The City envisions its role as one in which it facilitates the offering of the service through initial financial or other yet to be determined method of assistance. Interested organizations shall provide a written statement of interest to the City of Iowa City no later than XXXX at 4:00 p.m. Responses must be delivered to the City Clerk's Office and should contain the following address on the envelope: City of Iowa City City Clerk's Office Attn: Secure Storage Service RFI 410 E Washington Iowa City, Iowa 52245 The written statement of interest shall contain, at a minimum, the following information: 1. Name and description of the organization(s) and key personnel associated with the project 2. A brief statement of the service envisioned, including descriptions of related human services that may be offered in conjunction with the storage service 3. The anticipated geographic location(s) of the storage service 4. A brief description of the management and implementation plan 5. The anticipated assistance that would be needed from the City or other governmental agencies 6. Any other information that the responding organization(s) deems pertinent Upon receipt of the written responses, the City of Iowa City may choose to follow -up with one or more of the responding organizations. Such follow -up may include in- person meetings, requests for more information, requests to negotiate a service agreement, or any other steps that the City deems appropriate. Questions regarding this Request for Information should be directed to Geoff Fruin, Assistant to the City Manager, at (319) 333 -4823 or geoff -fruin @iowa- city.org. r -- :�,. CITY OF IOWA CITY 1P4 �•� MEMORANDUM Date: November 13, 2013 To: Tom Markus, City Manager From: Geoff Fruin, Assistant to the City Manager Re: State Flood Mitigation and Reinvestment District Programs The City has recently received some inquiries about two State of Iowa programs that were recently created to assist cities with flood mitigation and economic development projects. Both programs are competitive in nature and allow cities, upon approval by the State, the ability capture certain revenue streams that would normally be directed for State purposes. The two programs are separate and distinct and have varying requirements. At the November 12, 2013 Council meeting you were granted the authority by the Council to apply for the Iowa Flood Mitigation Program. That application will be submitted by the November 21St deadline. Staff is also currently evaluating the Iowa Reinvestment District program, but has not determined if such an application should be forwarded to the City Council for consideration. A summary of the two programs is attached and was created with assistance from the Planning and Community Development Department. State of Iowa Reinvestment Districts Overview: The program provides cities the ability to establish a reinvestment district and capture state sales and hotel / motel taxes from new projects and reinvest those dollars back into the district. Establishing reinvestment districts is done through a competitive process and requires approval from both the State of Iowa and the local government. The projects should (1) improve the quality of life (2) be unique in nature (3) and substantially benefit the economy. Districts can be no more than 25 acres in size and can exist for 20 years or such time the maximum award from the state is achieved (if prior to the 20 year threshold). The district must contain one project that has a capital investment of $10 million or more. The district commences and revenues begin to be captured after all approvals are obtained and after such time the largest project in the district is fully constructed and operational. Application Timeline: March 1— March 15: Preliminary application must be submitted to the State Summer: Provisional awards made by the State February 28th: Deadline for final application (only for those that received a provisional award) Spring: Final awards made Summer: Cities adopt local ordinance Eligibility / Application Criteria: • Maximum size is 25 acres of contiguous property • All or part must be in an Urban Renewal Area or Enterprise Zone • Properties must be suitable for development (existing city plan that calls for redevelopment) • Must submit a district plan • Finding of suitability for the program • Legal descriptions of properties • List of owners of records for all properties (preliminary application can include multiple speculative sites, but an exact site must be known for the final application) o Third party economic impact study for the district o Project plans for each project ■ Sources and uses ■ Third party feasibility study ■ Economic impact analysis ■ Tourism impact analysis Scoring Criteria (100 points): • Uniqueness (25 points) • Economic impact (25 points) • Project feasibility (10 points) • Capital investment (10 points) • Funding leverage (10 points) • Non retail focus (10 points) • Readiness / geographic diversity / funding need (10 points) Iowa Flood Mitigation Program Overview: The program provides cities the ability to capture future increases in state sales taxes to help pay for flood mitigation projects. Awards are done through a competitive process and require submission of an application, project plan, and detailed budget to the Iowa Flood Mitigation Board. Projects should provide permanent flood mitigation. If a city is awarded funds for a flood mitigation project, the Iowa Department of Revenue sets up a separate fund to help pay for the cost of the project. A city can request up to 70% of future sales tax increases from the fund. Application Timeline: November 21 Application reviewed by the Iowa Flood Mitigation Board December 4 Additional question and answer session by the Flood Mitigation Board January/February Flood Mitigation Board will start the process of making awards Spring: Final awards made Spring Cities adopt resolution authorizing the use of sales tax increment from their flood project fund Summer 2015 Cities can start requesting the increase in sales tax funds Eligibility / Application Criteria: • The project must permanently protect property from the effects of floodwaters • Mitigation must be sufficiently valuable to the economic viability of the state • At least 20% of the total project cost must come from federal funding designed for hazard mitigation • A local match is required. The amount of the local match plus the amount of federal funding must equal at least 50% of the total cost of the project • The project must result in nonpublic investment of an amount equal to 50% of the total cost of the project • A project plan must be submitted that includes: • Detailed description of the project • Detailed description of all anticipated funding sources • Detailed budget • Description of how the project mitigates future flooding of property • Extent of federal and local matching funds • Extent of nonfinancial support for the project • How the project is consistent with other watershed and hazard mitigation plans for the area Scoring Criteria: No formal scoring system has been established but the emphasis will be on flood mitigation and why this project is important to the state. Iowa City Application: Iowa City is requesting the Iowa Flood Mitigation Board allow them to capture up to $8.5 million dollars in future sales tax growth to pay for the demolition of the North Wastewater Treatment Plant, creation of a 5 acre wetland at the North Plant site, and to stabilize stream banks where Ralston Creek meets the Iowa River. IP5 CITY OF IOWA CITY 4I0 East Washington Street Iowa City. Iowa S2240-1826 (3 19) 356 -5000 (319) 356 -SO09 FAX www.icgov.org November 8, 2013 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Community Service Officer Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Community Service Officer. Jonathon Johnson IOWA CITY CIVIL SERVICE. COMMISSION �"'h Lyra V. Dickerson, Chair IP6 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 (3 19) 356 -5000 (319) 3S6 -5009 FAX www.icgov.org November 12, 2013 TO: The Honorable Mayor and the City Council RE: Civil Service Entrance Examination — Budget Management Analyst Under the authority of the Civil Service Commission of Iowa City, Iowa, I do hereby certify the following named person(s) as eligible for the position of Budget Management Analyst. Nickolas Schaul IOWA CITY CIVIL SERVICE COMMISSION W , Lyra Vj. Dickerson, Chair C C C C C C C C C C C C C C C C C C C C C C C C C C Business Name 10VIA CITYOWj} ►cy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Under2l PAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) 2 Dogs Pub 120 0 0 0 2 0 0 0 0 Airliner 223 6 0 0 104 4 20 0.0384615 0.1923077 Airliner 223 3 0 6 104 4 20 0.0384615 0.1923077 American Legion 140 0 0 0 3 0 0 0 0 Atlas World Grill 165 0 0 0 1 0 0 0 0 Baroncini— 0 0 0 Basta 176 0 0 0 3 0 0 0 0 Blackstone— 297 0 0 0 5 0 0 0 0 Blue Moose— 436 6 0 0 155 17 4 0.1096774 0.0258065 Blue Moose— 436 2 0 _' 0 155 17 4 0.1096774 0.0258065 (Bluebird Diner 82 0 0 0 (Bob's Your Uncle *^ 260 0 0 0 I Bo -James 200 1 0 0 124 8 1 0.0645161 0.0080645 113o -James 200 5 0 1 124 8 1 0.0645161 0.0080645 Bread Garden Market & Bakery 0 0 0 ( Brix 0 0 0 Brothers Bar & Grill, [It's] 556 25 2 7 398 72 64 0.1809045 0.1608040 ( Brothers Bar & Grill, [It's] 556 10 0 1 398 72 64 0.1809045 0.1608040 Brown Bottle, [The]— 289 0 0 0 (Buffalo Wild Wings Grill & Bar 189 0 0 0 8 0 0 0 0 (Cactus Mexican Grill 1 0 0 1 0 0 0 0 ICaliente Night Club 498 1 0 0 29 0 0 0 0 Carl & Ernie's Pub & Grill 92 0 0 0 15 0 0 0 0 (Carlos O'Kelly's— 299 0 0 0 )Chili Yummy Yummy Chili 0 0 0 1 0 0 0 0 1Chipotle Mexican Grill 119 0 0 0 Monday, November 11, 2013 Page 1 of 6 E C C C C C C F C E C E C C C C F C C C F E L E C E Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthlv Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks UnWAA k'i' ` PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Clarion Highlander Hotel 0 0 0 Clinton St Social Club 1 0 0 23 0 0 0 0 Club Car, [The] 56 1 0 0 5 0 0 0 0 Coach's Corner 160 0 0 0 11 0 0 0 0 Colonial Lanes- 502 0 0 0 1 0 0 0 0 Dave's Foxhead Tavern 87 0 0 0 3 0 0 0 0 DC's 120 12 3 0 328 93 18 0.2835366 0.0548780 DC's 120 13 4 1 328 93 18 0.2835366 0.0548780 Deadwood, [The] 218 3 0 0 48 0 0 0 0 Devotay^ 45 0 0 0 Donnelly's Pub 49 1 0 0 29 0 0 0 0 (Dublin Underground, [The] 57 0 0 0 36 0 0 0 0 (Eagle's, [Fraternal Order of] 315 0 0 0 1 0 0 0 0 El Banditos 25 0 0 0 AEI Cactus Mexican Cuisine 0 0 0 AEI Dorado Mexican Restaurant 104 0 0 0 El Ranchero Mexican Restaurant 161 0 0 0 Elks #590, [BPO] 205 0 0 0 Englert Theatre— 838 0 0 0 Fieldhouse 178 8 2 0 250 54 4 0.216 0.016 IFieldhouse 178 5 0 0 250 54 4 0.216 0.016 ] First Avenue Club- -280 0 0 0 1 0 1 0 1 ]Formosa Asian Cuisine- 149 0 0 0 ]Gabes- 261 2 0 0 37 2 0 0.0540541 0 ]George's Buffet 75 0 0 0 6 0 0 0 0 ]Givanni's" 158 0 0 0 3 0 0 0 0 Monday, November 11, 2013 Page 2 of 6 C C C C C C C C C C C C C C C C C C C C C C C C C C C Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Checks Under2l PAULA Prev 12 Month Totals Bar Checks Under2l PAULA Under` P -1 (/1PX41*/ Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Godfather's Pizza— 170 0 0 0 Graze— 49 0 0 0 Grizzly's South Side Pub 265 0 0 0 6 0 0 0 0 Hilltop Lounge, [The] 90 0 0 0 2 0 0 0 0 Howling Dogs Bistro 0 0 0 IC Ugly's 72 0 0 0 - 6 0 0 0 0 India Cafe 100 0 0 0 Iron Hawk— 2 ' 0 0 52 2 12 0.0384615 0.2307692 (Jimmy Jack's Rib Shack 71 0 0 0 IJobsite 120 0 0 0 13 1 0 0.0769231 0 (Joe's Place 281 1 0 0 158 3 2 0.0189873 0.0126582 lJoe's Place 281 3 0 0 158 3 2 0.0189873 0.0126582 IJoseph's Steak House— 226 0 0 0 Linn Street Cafe 80 0 0 0 Los Portales 161 0 0 0 ]Martini's 200 6 1 0 233 29 5 0.1244635 0.0214592 ]Martini's 200 5 0 0 233 29 5 0.1244635 0.0214592 ] Masala 46 0 0 0 ]Mekong Restaurant— 89 0 0 0 ] Micky's— 98 2 0 0 115 0 - 2 0 0.0173913 Will Restaurant, [The]— 325 1 0 0 10 0 0 0 0 ] Moose, [Loyal Order of] 476 0 0 0 1 0 0 0 0 )Motley Cow Cafe— 82 0 0 0 ] Noodles & Company" 0 0 - 0 ] Okoboji Grill— 222 0 0 0 ]Old Capitol Brew Works 294 1 0 0 8 0 0 0 0 Monday, November 11, 2013 Page 3 of 6 E C C C C C C E E C C C C C C C F C C E C C E Ev F C Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under WA PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) One - Twenty -Six 105 0 0 0 1 0 0 0 0 Orchard Green Restaurant— 200 0 0 0 Oyama Sushi Japanese Restaurant 87 0 0 0 Pagliai's Pizza— 113 0 0 0 Panchero's (Clinton St)— 62 1 0 0 8 0 0 0 0 Panchero's Grill (Riverside Dr)— 95 0 0 0 Pints 180 8 0 0 218 16 7 0.0733945 0.0321101 Pints 180 6 0 0 218 16 7 0.0733945 0.0321101 Pit Smokehouse 40 0 0 0 (Pizza Hut— 116 0 0 0 Players 114 0 0 0 5 15 2 3 0.4 IQuinton's Bar & Deli 149 0 0 0 15 0 0 0 0 Rice Village 0 0 0 (Ridge Pub 0 0 0 Riverside Theatre— 118 0 0 0 (Saloon— 120 1 0 0 14 0 0 0 0 ISam's Pizza— 174 0 0 0 5 0 4 0 0.8 (Sanctuary Restaurant, [The] 132 0 0 0 (Shakespeare's 90 0 0 0 4 0 0 0 0 (Sheraton 0 0 - 0 IShort's Burger & Shine— 56 0 0 0 19 0 0 0 0 (Short's Burger Eastside 0 0 0 SSports Column 400 13 0 2 252 57 22 0.2261905 0.0873016 ]Sports Column 400 6 3 0 252 57 22 0.2261905 0.0873016 ]Studio 13 206 6 0 0 133 5 0 0.037594 0 ]Summit. [The] 736 3 0 0 227 30 37 0.1321586 0.1629956 Monday, November 11, 2013 Page 4 of 6 14 C C C C C C C E E C C E C C C C E C C C Business Name Occupancy (occupancy loads last updated Oct 2008) = University of Iowa Monthly Totals Bar Under2l PAULA Checks Prev 12 Month Totals Bar Under2l PAULA Checks Under2l PAULA Ratio Ratio (Prev 12 Mo) (Prev 12 Mo) Summit. [The] 736 11 0 9 227 30 37 0.1321586 0.1629956 Sushi Popo, 84 0 0 0 Szechuan House 0 0 0 Takanami Restaurant- 148 0 0_ 0 Taqueria Acapulco 0 0 0 TCB 250 4 0 0 115 5 0 0.0434783 0 TCB 250 3 0 0 115 5 0 0.0434783 0 Thai Flavors 60 0 0 _0 Thai Spice 91 0 0 0 Times Club @ Prairie Lights 60 0 0 0 Trumpet Blossom Cafe 94 0 0 0 (Union Bar 854 7 0 7 245 51 60 0.2081633 0.244898 Union Bar 854 5 0 0 245 51 60 0.2081633 0.244898 (VFW Post #3949 197 0 0 0 1 0 0 0 0 Vine Tavern, [The] 170 3 0 0 66 10 9 0.1515152 0.1363636 Vine Tavern, [The] 170 3 0 0 66 10 9 0.1515152 0.1363636 Wig & Pen Pizza Pub- 154 0 0 0 1 0 0 0 0 (Yacht Club, [Iowa City]- 206 1 0 0 56 1 0 0.0178571 0 Yen Ching 0 0 0 IZ'Mariks Noodle House 47 0 0 0 +v ca © zEn wy N i a M ::C.:XZ CO �M� G!'t Monday, November 11, 2013 Page 5 of 6 * includes outdoor seating area exception to 21 ordinance r.s c► C) CJ =;C`? N �" sr C? M �C CO Monday, November 11, 2013 Page 6 of 6 LIP8 11-14j-13J Marian Karr From: Tom Markus Sent: Friday, November 08, 2013 9:54 AM To: Marian Karr Cc: Jeff Davidson; Geoff Fruin Subject: FW: Traffic calming evaluation Attachments: foster rd Itr.pdf From: Jeff Davidson Sent: Friday, November 08, 2013 9:52 AM To: Tom Markus; Geoff Fruin Subject: Traffic calming evaluation This traffic calming evaluation resulted in a recommendation for No Action. JD November 8, 2013 Susanne Mueller 1587 Foster Road Iowa City, IA 52245 Re: Foster Rd Traffic Calming Petition Ms. Mueller: k LI ) u r � CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 5 2240 -1 82 6 (319) 3S6 -5000 (3 19) 356 -5009 FAX www.tcgov.org Per your request, we have completed a traffic calming evaluation on Foster Road between Willenbrock Circle and Ball Street. The adopted criteria for implementation of traffic calming such as speed humps require that 8514 percentile traffic speeds (the speed at which at least 85% of vehicles are traveling at or below) exceed 5 MPH over the posted speed limit, or traffic volumes exceed 1,000 vehicles per day for a collector street like Foster Road. We collected multiple traffic counts on Foster Road between Willenbrock Circle and Ball Street, summarized below: Based on this data, this segment of Foster Road does not qualify for the Traffic Calming Program. I would characterize traffic speed as typical for a residential collector street. The speed humps on Foster Road entering the Peninsula Neighborhood, along with the short blocks and meandering streets help to slow traffic. We have noticed that traffic volumes are increasing — this is likely due to the recent Increase in dwelling units constructed in this neighborhood. If you and your neighbors continue to be interested in traffic calming, I recommend contacting our office again once the neighborhood is near to full build -out. Typically traffic speeds decrease as more dwelling units are constructed, but traffic volumes will increase moderately. If there is a specific time of day when you perceive there are speeding motorists, feel free to contact the Police non- emergency line at 356 -5275 for Police spot speed enforcement. I have enclosed the traffic calming brochure for your reference. Please contact me at 356 -5252 or John- YaopQlowa- City.orp with any questions. Sincerely, 7-A Y o r-- John Yapp, Transportation Planner Cc: Torn Markus, City Manager Jeff Davidson, Director, Dept. of Planning and Community Development Darian Nagle -Gamm, Traffic Engineering Planner October, 2012 _ July, 2013 September, 2013 _ 85u% s eeds Average Daily Volume 26.9 MPH _. �_. 25.8 MPH 27.65 MPH _ _ 3 ._ _ - 644 � 675 Based on this data, this segment of Foster Road does not qualify for the Traffic Calming Program. I would characterize traffic speed as typical for a residential collector street. The speed humps on Foster Road entering the Peninsula Neighborhood, along with the short blocks and meandering streets help to slow traffic. We have noticed that traffic volumes are increasing — this is likely due to the recent Increase in dwelling units constructed in this neighborhood. If you and your neighbors continue to be interested in traffic calming, I recommend contacting our office again once the neighborhood is near to full build -out. Typically traffic speeds decrease as more dwelling units are constructed, but traffic volumes will increase moderately. If there is a specific time of day when you perceive there are speeding motorists, feel free to contact the Police non- emergency line at 356 -5275 for Police spot speed enforcement. I have enclosed the traffic calming brochure for your reference. Please contact me at 356 -5252 or John- YaopQlowa- City.orp with any questions. Sincerely, 7-A Y o r-- John Yapp, Transportation Planner Cc: Torn Markus, City Manager Jeff Davidson, Director, Dept. of Planning and Community Development Darian Nagle -Gamm, Traffic Engineering Planner _M1 MINUTES PRELIMINARY IOWA CITY BOARD OF APPEALS MONDAY, NOVEMBER 4, 2013 HELLING CONFERENCE ROOM, CITY HALL 410 E. WASHINGTON STREET IOWA CITY, IA 52240 MEMBERS PRESENT: John Roffman, Scott McDonough, Andrea French MEMBERS ABSENT: Chad Campion STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Sue Dulek (Asst. City Attorney), John Grier (Fire Chief), Jann Ream (Code Enforcement Asst. acting as minute taker), Stan Laverman (Sr. Housing Inspector), Ron Herman (Housing Inspector) OTHERS PRESENT: Tim Meyer, Jennifer Meyer RECOMMENDATIONS TO COUNCIL: None CALL TO ORDER: John Roffman called the meeting to order at 4:00 PM ELECTION OF OFFICERS: French moved to elect John Roffman as chairperson of the Board of Appeals. McDonough seconded. VOTE: John Roffman was elected Board of Appeals chairperson by a 3 -0 unanimous vote. McDonough moved to elect Andrea French as vice - chairperson of the Board of Appeals. Roffman seconded. VOTE: Andrea French was elected Board of Appeals vice - chairperson by a 3 -0 unanimous vote. CONSIDERATION OF MINUTES: Minutes from 11/5/2012 meeting were reviewed. McDonough moved to adopt the minutes. French seconded. The minutes were approved by a unanimous 3 -0 vote. Appeal of the decision of the Building Official or Fire Chief — 944 Miller Avenue Members of Board, staff and the public introduced themselves. Roffman asked City staff to present the issues of the appeal. Stan Laverman explained that the issue was whether a bedroom in the basement could be designated as such because of the non - compliant headroom on the basement stairs. He explained that in 1998 the property became a rental property and the application at that time was for a one bedroom house. Sometime during the next three inspection cycles, it became a two bedroom house. Laverman believed this change was done in error (because of the headroom issue) by one of the three inspectors — these inspectors are no longer employed by the City. In 2007, when the renewal application was sent out, the property was owner - occupied and the rental permit was cancelled. The owners, Tim and Jennifer Meyer, recently contacted the City to obtain a new rental permit because they have moved from the property. Laverman explained that property was inspected for the new rental permit and that inspector determined headroom in the bedroom itself was predominately 6'8" but that there is an 8'x 8' beam over 2 PRELIMINARY the last stair which brings that headroom over the stair tread down to 5'4" and 67' at the base. Laverman stated that there are structural solutions to this problem. Tim Meyer responded with a brief history concerning his ownership of the property. He stated he was a 1 st time home buyer and the realtor had the property listed as a two bedroom house. He said that he felt he had done his due diligence when he purchased the property in 2006 by checking on the bedroom count both on the City Assessor's website and on the last issued rental permit. Both of the sources showed the property was a two bedroom house and that is what he based his purchase on. When he purchased the house, there were two tenants in the property — one in the upstairs bedroom and one in the basement bedroom. He explained that he and his wife lived at the property until 2013 when they moved to Cedar Rapids. They did not think they could sell the property and recover the money they have put into it so they decided to keep the property and rent it. He felt that when the original rental inspector designated the property as a two bedroom house in 1998 that a precedent was set. Then, when the inspection occurred to reactivate the previously cancelled rental permit, Stan Laverman and Ron Herman found this code violation concerning the stairs. Meyer stated that both the house and the 8' x 8' structural support beam are 113 years old. He explained that two inches of the width of the beam overlap the stair tread. The rest of beam overlaps the base- 67' headroom. He said that the house had been rented this way as a two bedroom house from 1998 to 2006 and there were no issues that he was aware of. Also, he felt they deserved clarification if the decision was not overruled on how this was not going to happen again in the future. He felt they were deceived because they used the previous City designation as a two bedroom house in their original purchase decision. Sue Dulek presented information on a very similar case that occurred in Ames and, ultimately, was ruled on by the Iowa Supreme Court. In this case, a developer was planning a new apartment building that included loft space. Unsure as to whether this loft space met current codes, the developer requested an interpretation from the City of Ames' building official. The building official said that the lofts were permissible. When the building was completed, the City of Ames denied the Certificate of Occupancy for the units because the lofts violated the ceiling height requirements in the building code for habitable space. The developer appealed to the city's Board of Appeals which upheld the denial. The developer appealed through the courts stating that he had been told the lofts were ok and he had spent hundreds of thousands of dollars based on that opinion and now he was being told that the lofts could not be used as bedrooms. Dulek pointed out the Meyer's appeal was a very similar situation and the issue is whether a property owner — in this case, the Meyers — have a vested right in the use of the basement room as a bedroom. What the court ruled is that a building official's interpretation may be binding; however, if the decision is made in error, the permit may be revoked or not issued. So the question is if the original housing inspector made a mistake when he allowed the basement bedroom. If the determination is that the initial rental inspector's decision was a mistake, the City can deny a rental permit for a two bedroom house. She said also that there is the added question concerning if there is a practical solution which could be applied to the problem. Tim Meyer asked how it could be determined that a mistake was made. Hennes said a start would be looking at what code was in place in 1998 and what those requirements were. Hennes said they were the same except for a local amendment that actually reduced headroom from 6'8" to 6'6" for structures that existed prior to 1985. Dulek emphasized that if it was wrong decision in 1998 then that's just what it was — wrong. Then Meyer asked if the first inspector did indeed make a mistake, is the City going to go back and inspect every house he inspected during his employment with the City? He was concerned about how many other people are living in unsafe situations because of mistakes made in previous inspections. Dulek responded that the City was not legally obligated to do so. Hennes explained that rental properties are inspected every two years so when cases like this come up, they are cited. Meyer (Tim) then asked about another code section that would seem to allow a lower headroom in situations where the lower headroom is parallel to a wall. Hennes explained that this beam is actually perpendicular to wall and the code section Meyer had cited had most like likely been used to allow the lower headroom in other areas of the basement bedroom. Hennes stated that even though only two inches of the width of the beam was over the stair tread, it still created a pinch point where there was only 5 "4" over a stair. PRELIMINARY This creates a hazard for tenants and any first responder to an emergency situation. McDonough asked about what options were available. Hennes said it basically came down to shoring the beam up enough in order to get an in -line beam installed. Hennes said if supports were put in on either side of the stairs, the new in -line beam would only have to run the width of the stairs. Roffman asked Meyer if he had looked at this solution. Meyer stated his problem was that the beam runs through the center of a 113 year old structure and that, if the beam is cut into, the structural integrity of the house will be affected. Roffman explained that with new supports on either side of the stair, the loads would be transferred — you would not just be cutting into the beam and leaving it. Meyer asked if the City was going to accept the legal liability if he did this and the house came down. Would there be written documentation from that City that this was safe? Hennes explained how the new bearing points would work and that the City would issue a building permit to do the work — it would be compliant. The City would be accepting no liability by issuing a permit and, that if Meyer wanted that type of assurance, he would need to hire a structural engineer. McDonough said that if he was in this situation, he would just do the repair so the issue would not keep coming up with future sales of the property. The problem would be solved. McDonough empathized with Meyer's position. Meyer (Tim) stated that for him to be in this position was just wrong and wanted to know what plan the City was going to put into action so this did not occur to other property owners in the future. Laverman responded that the training of inspectors was done at a much higher level and the certification requirements were higher. They have deliberately put a policy in place so that a different inspector inspects each property every two years to prevent any possible complicity and to just have a different set of eyes looking at the property. When mistakes are discovered, they are corrected. Roffman stated that based on what the Iowa Supreme Court had ruled concerning a very similar situation, the Board had very little choice but to uphold the decision of the Building Official. MOTION: French moved to deny the appeal cased on legal precedent. McDonough seconded. VOTE: The motion passed 3 -0. OTHER BUSINESS: Hennes noted that the Board would be looking at the new 2015 codes in mid to late 2014. He also noted that there are two open positions on the Board and, if anyone had suggestions on who might apply, to let him know. ADJOURNMENT: Chairperson Roffman adjourned the meeting at 4:32PM. Chairperson, Board of Appeals Date ,71]IL%I,, L 0 Q U 0 d M U L � 0 m � 0 5 M T V d M T > X X X 0 O 2 M T w 0Z M aZd U) M T C Z Q M T G Z 7 M T C Z M T M Z 2 I I CO) T C Q. Z Q M T C R Z M T .6 O Z U. M T O c tv Z LU r- p- cc ch CL N N N N Wr r r T M M M M w N N N N W r T T r H c c LJ C O C O) C C O X a) +- N C C co Cam. C ZQ E d C U) (D c>s p U fC U O 0) a) a) N � O Z-2 c0 — 0 C: p a to II II c a C ZQ C L V r C W 1 II X 11 O W O Z it IX *I L IP10 ZL MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION OCTOBER 17, 2013 — 6:30 PM DALE HELLING CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Andrew Chappell, Cheryll Clamon, David Hacker, Dottie Persson, Christine Ralston, Rachel Zimmerman Smith MEMBERS ABSENT: Michelle Bacon Curry, Jim Jacobson, Peter Matthes STAFF PRESENT: Tracy Hightshoe OTHERS PRESENT: Tracey Achenbach, Crissy Canganelli, Maryann Dennis, and University of Iowa students Krista Johnson, Robert Wong Kamalasai, Stine Dybdal RECOMMENDATIONS TO COUNCIL: No recommendations. CALL TO ORDER: The meeting was called to order by Chair Andrew Chappell. APPROVAL OF SEPTEMBER 19. 2013 MINUTES: Ralston moved to approve. Zimmerman Smith seconded. A vote was taken and the motion carried 6 -0. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: Tracey Achenbach, Director of the Housing Trust Fund of Johnson County (HTF), requested that the funds provided by the City to their agency come from the City directly. In previous years, this was the regular procedure. Now the organization must apply through the Aid to Agency fund. Their Board is concerned at this change as they are now competing against the same agencies they fund with trust fund dollars. She said Steve Long approached City Council last Monday about their agency's possible involvement in organizing /leading a regional concept for housing and they are also going to staff a part -time person to work in conjunction with the Local Homeless Coordinating Board. She said the HTF provides a different perspective than most of the applicants for Aid to Agencies. Maryann Dennis, a board member of the HTF, said since the agency is a source of funding for affordable housing entities, she wondered if it was appropriate or if this Commission would consider discussing and making a recommendation to either the City Manager or the City HOUSING AND COMMUNITY DEVELOPMENT COMMISSION OCTOBER 17, 2013 PAGE 2 of 4 Council that the HTF be removed from the competitive process of Aid to Agencies and that the City provide a permanent source of match. Chappell stated the commission may consider an agenda item concerning this request at a later meeting. STAFF /COMMISSION COMMENT: Hightshoe said the University of Iowa Public Policy Center (PPC) is performing the Analysis of Impediments to Fair Housing Study and this item will be on the November agenda. The final draft will be ready and sent in the November packet. Jerry Anthony, PPC, will be present to answer questions. She stated that the survey mailed to residents receiving housing assistance went well. 26% (over 200 tenants) completed and returned the survey. Public Meeting — Annual Review of the 2011 -2015 Consolidated Plan (a.k.a. City Steps) Discussion of the 2011 -2015 Consolidated Plan Hightshoe explained that Consolidated Plan for Housing, Jobs and Services (CITY STEPS) is the City's 5 -year plan that identifies how the City will utilize its CDBG and HOME dollars to meet the goals and priorities identified in the Plan. FY15 is the last year of the 5 -year Plan. This winter the City will begin the process of formulating the next 5 -year Plan for 2016 -2020. The commission annually reviews the plan to determine if the priorities and goals identified within the plan need to be changed. Hightshoe stated the packet included a summary of the comments received from community members and at the last Local Homeless Coordinating Board meeting. The Commission reviewed all the comments received to date. Chappell invited public discussion. Maryann Dennis, Executive Director of the Housing Fellowship, said she likes that affordable rental housing is a high priority in CITY STEPS. She said increasing the affordable housing stock should be the absolute #1 priority in CITY STEPS. She said the available data is clear that the need for affordable rental property outweighs the need for affordable homeownership, although in the last five years, Iowa City assisted in the creation of 200+ owner occupied homes versus the construction, acquisition or rehab of 160 affordable rental units. She stressed that while it is a high priority, the City needs to fund projects that increase the number of new, affordable rental units. Chappell explained how the ranking system works for establishing priorities. Crissy Canganelli, Executive Director of Shelter House, said she thinks homeless services continue to be a high priority. She said that permanent supportive housing is an area where Iowa City continues to lag behind in the state. She urged support for rapid rehousing services so Iowa City can be more in alignment with the changing HUD requirement for homeless services. She said that also applies to the Domestic Violence Intervention Program. Chappell asked if there's a specific category she thinks should be changed. Canganelli said there is a huge need for rental assistance and /or security deposit assistance. Chappell said rental assistance is a high priority. This does align with the priorities identified in HOUSING AND COMMUNITY DEVELOPMENT COMMISSION OCTOBER 17, 2013 PAGE 3 of 4 the Plan; however agencies must apply and provide the services. Shelter House will consider this possibility. Chappell said that would be a good thing to specifically have an application for. Chappell said there were comments that requested domestic violence services to be moved up from medium to high priority. He stated there are many services that the commission members would agree are very needed in the community, but because of services already in place they may not be ranked as high. Hightshoe said there were a number of factors that contribute to the funding decisions such as other funds available, how many clients served, etc. Zimmerman Smith stated was comfortable with the priorities as stated in the Plan. Chappell said they will have a much more detailed discussion when they start working on the upcoming 2016 -2020 Plan. No one had any motions to make a change at this point. Update on FY14 Projects — CDBG projects that have not entered a formal agreement with the City of Iowa City Hightshoe explained that it's a Council policy that CDBG recipients have 90 days after the start of the fiscal year to enter a CDBG agreement with the City. She said all of CDBG recipients entered agreements. Monitoring Reports FY14 The Housing Fellowship — CHDO Operating (Persson) Persson went for a visit and a tour. Persson reported on the agency. Dennis told her that she appreciated the funds the Commission had provided for operations, specifically for a much needed staff position. Dennis said she appreciated the fact that Persson came and visited. FY14 DVIP — Aid to Agencies (Persson) Persson said she also visited DVIP and was given a complete tour and a copy of the FY14 Joint Funding Report. She said they are pleased with their new kitchen and flooring. DVIP was appreciative of the operational funds to maintain the shelter and support services. Chappell asked if they identified anything specific that the Aid to Agencies funding is going toward. Hightshoe said it's going toward staff salaries for the shelter. FYI Visiting Nurse Association — Property Acq. (Clamon) Clamon said this was a $200,000 award for land acquisition which was purchased in December 2011. She said then they spent a year fund - raising for the building, construction started in January 2013 and they opened the building in August 2013. She said they occupy about 12,000 square feet of the total 18,000 square feet, and the extra space will be used as rental to help pay off the mortgage. She said the overhead is the same as it was at the previous building. She said they house home health and wellness services. She said they are very happy with the location as there is adequate parking and it's on a bus stop. She said they are collaborating with the College of Nursing for Nurse Practitioners and are staffing a Monday- Friday clinic. She said their goal is to become a destination for primary care. ADJOURNMENT: Persson moved to adjourn. Zimmerman Smith seconded. Motion to adjourn carried 6 -0. z O U) T O U F- z W m a O J W W z � M 0- Z r Q�v C7 w o Z Mt Z)o� °oCL z O U) U) O U z W IL0 O° U W >�� 0 Z N Z � N = Z OQ U 0 z U z U) 2 c LLI X X X X X X X X X X O x x w O X X X o x x x 0 LU 0 co o x x o o x x X X x x x x x o x x x M X X X X x X x X x x x x x o x x X x x x o o x x x o W) X X X o x x x x o r Go o x x x o x o x x i B X r CD N x x x x x x i x LU o i 9 i x a NT LO v M M U') co M qT co co LO LO LU 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N .- W F rn rn rn m rn rn rn rn rn rn rn m rn W J J W 2 U W Z Z W W F- H Z JO � > FW- y J U N = Q O J Z a O U Q U Z O O U W = N WJ W W O U a Q FY W 0 2 D F- U w O U Q w J �Q z ro v v G G 0z 7 z CL ga NFY Co C L L� W N C � � CL QQz II II II II w, YXOO DRAFT IP11 CALL TO ORDER: MEMBERS PRESENT: CITIZENS POLICE REVIEW BOARD MINUTES — November 6, 2013 Chair Joseph Treloar called the meeting to order at 5:30 P.M. Melissa Jensen, Donald King, Royceann Porter and Mazahir Salih (5:33 PM) MEMBERS ABSENT: None STAFF PRESENT: Staff Kellie Tuttle and Catherine Pugh STAFF ABSENT: None OTHERS PRESENT: Jim Steffen of the ICPD; Marian Karr, City Clerk; Stefanie Bowers, Equity Director; Caroline Dieterle, Public. RECOMMENDATIONS TO COUNCIL None CONSENT CALENDAR Motion by King, seconded by Jensen, to adopt the consent calendar as presented or amended. • Minutes of the meeting on 10/07/13 • ICPD Memorandum - Quarterly Summary Report (3rd Quarter) IAIR /PCRB, 2013 • ICPD Memorandum #13 -28 — 3rd Quarter 2013 Use of Force Review • ICPD Use of Force — July 2013 • ICPD Use of Force —August 2013 • ICPD Use of Force — September 2013 • ICPD General Order #89 -05 (Radio Communications Procedure) • ICPD General Order #90 -03 (Personal Appearance and Uniform Regulations) • ICPD General Order #95 -01 (Emergency Operation of Police Vehicles) • ICPD General Order #99 -01 (Police Vehicle Pursuits) • ICPD General Order #99 -02 (Alarm -Open Door Response) • ICPD General Order #99 -03 (Prisoner Transport) • ICPD General Order #99 -04 (Canine Operations) • ICPD General Order #99 -05 (Use of Force) • ICPD General Order #99 -07 (Traffic) • ICPD General Order #00 -07 (Police Cyclist) • ICPD General Order #01 -01 (Racial Profiling) • ICPD General Order #01 -04 (Bomb Threats /Emergencies) • ICPD General Order #05 -01 (Persons With Mental Illness) • ICPD General Order #07 -01 (Patrol Rifle) • ICPD General Order #13 -01 (Chaplain Program) Motion carried, 4/0, Salih absent. PCRB November 6, 2013 Page 2 OLD BUSINESS Brochure /Forms Update — Karr and Bowers were present for discussion. Members discussed the CPRB complaint process as outlined in the brochure and options sheet. After discussion, the Board agreed to bold and italicize the contact information for each of the 3 departments listed on the options sheet. Karr and Bowers left meeting (6:28 PM) PUBLIC DISCUSSION Dieterle had a question regarding General Order 01 -01 (Racial Profiling) and section IV(F)2. She had read a Facebook post regarding a cursory "sniff' of the exterior of a vehicle stopped for a traffic violation by a police canine and why it was included in this general order when there is an order dedicated to canine operations. Captain Steffen of the ICPD explained that it is giving examples of proactive steps they are taking that have nothing to do with racial profiling, simply stating actions that maybe taken during a stop. BOARD INFORMATION None. STAFF INFORMATION Tuttle handed out information regarding the 17th Annual Citizen's Police Academy. Board members who had participated in the academy said it is a great learning experience and encouraged attendance for those wanting to learn more about law enforcement. TENTATIVE MEETING SCHEDULE and FUTURE AGENDAS (subject to change) • December 9, 2013, 5:30 PM, Helling Conference Rm (Rescheduled from Dec 10th) • January 14, 2014, 5:30 PM, Helling Conference Rm • February 11, 2014, 5:30 PM, Helling Conference Rm • March 11, 2014, 5:30 PM, Helling Conference Rm Motion by King, seconded by Salih to move the December 10th meeting to Monday, December 9th due to scheduling conflicts. Staff will contact the Board if there is no Board business to discuss and cancel the December meeting. Motion carried, 5/0. ADJOURNMENT Motion for adjournment by King, seconded by Salih. Motion carried, 5/0. Meeting adjourned at 6:44 P.M. m M UQ eD 14 f9 M d o y y c Z yb� �tdO ao 8 A7 w h o � o p �" o �" fiQ •yi .7 fD O L1 .�. A Vl F~ i irQ J W 01 W V1 01 Fa C7 O [s7 l J h\+ ra r1 � a A 00 x >1 x C7 N W O yC yC �C DC � A N M d o y y c Z yb� �tdO ao 8 A7