HomeMy WebLinkAbout12-19-2013 Board of Library TrusteesMan
s� IOWA CITY
PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
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BOARD OF TRUSTEES
AGENDA
5:00 pm - 2"d floor Board Room
December 19, 2013
Meredith Rich -Chappell, President
Diane Baker
Thomas Dean
Mark Edwards, Vice President
Janet Freeman
Thomas Martin
Linzee McCray
Robin Paetzold, Secretary
Jay Semel
1. Call Meeting to Order.
2. Public Discussion.
3. Approval of Minutes.
A. Approve Regular Minutes of Library Board of Trustees November 21, 2013 meeting.
4. Unfinished Business.
A. Contract with Lone Tree for library service.
Comment: The Lone Tree City Council has informally approved the terms of the draft
agreement, if you approve formally it will go back to Lone Tree for final approval.
B. Naming policy discussion.
Comment: The scope and general guidelines of a naming policy will be discussed before
staff draft language.
S. New Business.
A. Consultant selection.
Comment: the Strategic Planning Consultant Selection committee will have a
recommendation at the meeting. Eleven proposals were received and three interviews
were conducted.
B. Policy Review: #815, Internet Use Policy.
Comment: This is a regularly scheduled policy review.
6. Staff Reports.
A. Director's Report.
B. Departmental Reports: Children's Services, Collection Services, and IT Services.
C. Development Office Report.
D. ADA Update.
E. Staff Inservice Day, December 13, 2013.
F. Spotlight on the Collection.
G. Miscellaneous.
7. President's Report.
A. Appointments to Strategic Planning Committee
8. Announcements from Members.
9. Committee Reports.
10. Communications. None,
11. Disbursements.
A. Review Master Card Expenditures for November 2013,
B. Approve Disbursements for November 2013.
Comment: November disbursements will be available Monday, December 16, 2013.
22. Set Agenda Order for January Meeting.
13. Adjournment
,aftt IOWA CITY
*VjW PUBLIC LIBRARY
Iowa City Public Library
Meeting Agendas and Other Significant Events
DECEMBER 19, 2013
JANUARY 23, 2014
FEBRUARY 27, 2014
Policy Review:
Policy Review:
Appoint Nominating Committee
#815: Internet Use
#601: Collection Development
Policy Review. -
Select Strategic Planning Consultant
Review 2nd Quarter Goals/Statistics
#812: Hours of Service
New: Naming
Departmental Reports: CH, CLS, IT
6 month Strategic Planning Update
Set Hours for Next Fiscal Year
OTHER: Legislative Reception,12/3,
Departmental Reports: AS, CAS
5:30-6:30, Meeting Room A
Departmental Reports: CH, CLS, IT
Arts & Crafts Bazaar,120
Inservice Day, 12113
OTHER: One Book Two Book,1/17-19
MARCH 27, 2014
APRIL 24, 2014
MAY 22, 2014
Appoint Committee to Evaluate Director
Election of Officers
Meet as Members of Friends Foundation
Policy Review:
Policy Review.-
President Appoints to Foundation Board
#501: Statement of Authority
#702: Library Programs
#502: General Personnel Policies
#703.• Cable TV Channel Programming
Election of Officers
#503: Administrative/Confidential Rights &
Benefits
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
Departmental Reports: AS, CAS
JUNE 26, 2014
JULY 24, 2014
AUGUST 28, 2014
Develop Ideas for Board Annual Report
Review Board Annual Report
Review Annual Staff Report
Director Evaluation
Adopt NOBU Budget
Departmental Reports: CH, CLS, IT
Departmental Reports: CH, CLS, IT
Planning Update
Departmental Reports: AS, CAS
OTHER: Annual Board Dinner
SEPTEMBER 25, 2014
OCTOBER 23, 2014
NOVEMBER 20,2014
Budget Discussion
Budget Discussion
Departmental Reports: AS, CAS
Departmental Reports: AS, CAS
Departmental Reports: CH, CLS, IT
OTHER:
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Agenda Item 3A-1
S � i V` A
IJBLIC LIBRAPY
123 S. Linn St. • Iowa City, IA 52240
BOARD OF TRUSTEES
Minutes of the Regular Meeting
November 21, 2013
Members Present: Meredith Rich -Chappell, Diane Baker, Thomas Dean, Mark Edwards, Janet
Freeman, Thomas Martin, Robin Paetzold, Jay Semel.
Members Absent: Mark Edwards, Linzee McCray.
Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Patty McCarthy, Anne Mangano, Elyse
Miller, Brent Palmer.
Guests Present: Regenia Bailey.
Call Meeting to Order. President Rich Chappell called the meeting to order at 5:03 pm.
Public Discussion. None,
Approval of Minutes.
The minutes of the October 24, 2013 Library Board of Trustees meeting were reviewed. A motion
to approve the minutes was made by Paetzold and seconded by Dean. Motion carried 5/0.
Semel in at 5:04.
Rich -Chappell changed agenda order to give a little more time for Board members to arrive
before discussion with guest (Old Business). Discussion of Library Services to Lone Tree was
discussed first.
New Business.
Library Services to Lone Tree. Craig seeks Board authorization for staff to draft a contract for
library services with Lone Tree to be discussed by the Board in December so Lone Tree has
something concrete to work from. Craig discussed the formula for payment in this contract. It is
based on the percentage of circulation by their residents averaged over three years. That figure
is applied to the tax support Iowa City provides to the Library. Contracts are ongoing unless one
of the parties decides to change it. This continues a long standing service that we have provided
to Lone Tree as an Open Access library. Lone Tree cardholders received a letter from us in
November stating we would no longer be able to serve their community because the State
Library determined this summer they were not an Open Access library according to Iowa criteria,
Lone Tree people let their council know they wanted service from Iowa City. Paetzold asked if
Lone Tree would reduce the amount of funding to their school library in order to contract with
Agenda Item 3A-2
ICPL. Craig believes Lone Tree City Council will continue to fund their school library and also pay
for library services from Iowa City, but that is their decision. A motion was made by Martin
authorizing staff to draft a document to provide library services to Lone Tree. The motion was
seconded by Paetzold. Motion carried 6/0.
Janet Freeman in at 5:27 pm.
Unfinished Business.
Strategic Plan FY16. Craig introduced Regenia Bailey, a local consultant who has written several
articles on nonprofit boards and strategic planning. Bailey gave an overview of the strategic
planning process. She asked how many of the Board members participated in a strategic plan.
Bailey believes strategic planning is a good use of resources and provides an opportunity to
focus. She believes stakeholder engagement is an important part of process. Bailey discussed
the survey design process which is critical and determines priorities. Questions to think about:
How does the organization engage with its environment? What is innovation? How are you
going to use the information that you gather? Further engagement in the process relies on
letting people know how you used the information and thanking them for participating.
Craig asked Bailey about the composition of evaluation committees. ICPL's last committee was
comprised of Board members and staff members. Bailey said this is the most common makeup;
some nonprofits include key donors. Martin asked if major users of the Library could be
included. Paetzold wanted to be sure that there was a distinction being made between whom to
include in the planning process as we go along. Bailey asked how strategic plans have fallen
down in Board members' past experience. Freeman said a gap in implementation was most
frequent downfall in strategic planning process she's been involved with. Semel said
opportunities and threats take people away from the strategic plan and may become outmoded
before it can get started because economic factors have an impact on their implementation.
Dean said the last five year plan got more general each year so there was room to adjust year by
year; flexibility was built into the plan. Freeman asked about characteristics of a good goal;
Bailey said a broad goal with specific objectives is best. Freeman asked if goals are mostly
idealized and not achievable. Craig said you are stating your priorities when you create your
goals and they are doable and measurable. She gave an example of the current plan's goal to
make the Library easier to use and more accessible and the years of effort that went into the
facility improvements were are finishing. Craig said a lot of money and effort through these
years has been toward achieving this goal. Bailey said addressing concerns and skepticism
upfront give the process a much better chance to be successful. Bailey out at 5:50 pm.
Paetzold, a member of the consultant selection committee, expressed concern we may have an
unequal playing field by having Bailey speak at the Board meeting and is concerned about the
perception of favoring a candidate by giving the person access to the Board. Craig said she did
not expect an RFP from Bailey's company when she made the invitation based on writings the
Board has been given. Craig has a personal relationship with several of the potential consultants.
Martin asked about the composition of the Selection Committee and the process. The
committee is Rich -Chappell and Paetzold from the Board; Craig, Mangano, and Logsden from
the staff. Semel asked if all of the Board members could see the RFPs. Craig will check with the
City to see if persons other than the designated Selection Committee members can review the
RFPs. She does not believe so. There was discussion about full Board involvement in the
2
Agenda Item 3A-3
selection of the strategic planning consultant. Craig said there are eleven RFPs that the Selection
Committee will review them and the pool will be narrowed down to a few who will come and
present to the Selection Committee in person. Semel thinks it is strange to be on the Board and
not be a part of the decision making and seeing all of the RFPs. Craig said Board involvement is
in the actual planning which guides budget decisions we will make for the next five years. This is
more important than selecting the strategic planning consultant. Freeman believes the process
is fine. Dean said delegating a subcommittee to bring a recommendation to the Board is a
normal process,just like delegating committees to review library board policies. Rich -Chappell
said the logistical reality is there needs to be an element of trust for the committee. Baker
reminded that people had an opportunity to volunteer for the committee to participate in the
strategic planning consultant selection.
Policy Review: #101, By -Laws. Staff reviewed the By -Laws and do not have any recommended
changes. Craig reminded Board members these are their working rules and can be changed.
There was a discussion about expanding the role of the Secretary. A motion to add the duties of
President and Vice President to the duties of Secretary in their absence was made by Semel and
seconded by Dean. Motion carried 7/0.
Policy Review: #809, Conduct. This is a regularly scheduled policy review. Recommended
changes align with the City ordinance for behavior on the Fed Mall. A motion was made by
Dean to accept the policy with the changes made by staff and seconded by Paetzold. Motion
carried 7/0.
Policy Review: #813, Unattended Children. This policy is reviewed in conjunction with the
Conduct policy. The policy is primarily the same but rewritten to emphasize the importance of
supervision for children in the Library. Dean is concerned about 813,2 because it appears less
specific about supervision. He said there are some 7 year olds who cannot be left alone in the
Children's Room, while other 7 year olds can. Dean feels we need to designate and empower
library staff specifically in this clause, and suggested this language: "A responsible person must
also accompany any children who need supervision on library visits as determined by library
staff," Paetzold asked about the liability associated with being responsible for a child for an
hour. Clark said we are reluctant to turn a child over the police right away because we do not
want to frighten a child. She believes staff is able to make decisions about how long/when to
call police or take action. A motion to approve the policy with new language provided by Board
members was made by Freeman and seconded by Martin. Motion carried 6/0,
Semel out at 6:24 pm.
Staff Reports.
Director's Report: There are a couple of minor things yet to be complete for the building project.
The Open House reception last week was really nice and well received by everyone who came
into the Library. We received great press from Channel 2, Channel 9, and the Daily Iowan. Craig
received very positive feedback about the Open House,
FY15 Budget. Craig met with the City Administration and Finance department. The City is waiting
for revenue projections from the County. Craig mentioned Johnson County is also changing
3
Agenda Item 3A-4
financial software and assessment information is not available yet. A proposed budget will be
out in December.
Legislative Reception. ICPL is hosting this annual event on December 3, 2013 from 5:30-6:30 pm.
Freeman asked what the Legislative Reception was about. Craig explained the Public Libraries of
Johnson County (PUC) host a reception each year to which legislators, politicians, the Board of
Supervisors and trustees from each library come together to discuss issues of concern to the
PUC libraries. It has been well attended in the past and Board members are encouraged to
attend this year.
Departmental Reports:
Adult Services. Paetzold asked about Art Purchase Prize.
Community & Access Services. Dean heard great things about the Vonnegut display.
Development Office Report. December 7, 2013 is the Book Sale in the Gallery. Parking will be
free from 10-5 downtown in the ramps. The Foundation's annual appeal was mailed one week
ago. They are $2,000 ahead compared to this time last year. McCarthy reminded Board members
to remember their gift! The Book Gala figures are not all in; it is expected to be approximately
$1,000, McCarthy thanked Prairie Lights for their generosity in collaborating with us on this
great event.
Staff Inservice Day, December 13, 2013. Board members are most welcome to join us for all or
any part of Inservice Day. Last year, all of the Board members spent time at Inservice Day.
Spotlight on the Collection. No comments.
Miscellaneous. No comments.
President's Report.
None.
Announcements from Members.
Martin said the State Library Director applications have been weeded down from 21 applicants.
Four phone interviews were conducted last Friday. The hiring committee believes it is very
important for the successful candidate be an advocate for all libraries and have an
understanding of both small rural and large urban library concerns. There are now two
candidates who will come to Des Moines for all day interviews in early December.
Committee Reports.
No report. Foundation meets December 4, 2013.
Communications. Letter from Iowa Library Association,
Disbursements.
The MasterCard expenditures for October 2013 were reviewed. Martin asked if there is a credit
card limit. Craig said each staff member who has a credit card has a different limit depending on
Agenda Item 3A-5
the nature of purchases that department might make. A motion to approve the disbursements
for October 2013 was made by Dean and seconded by Paetzold. Motion carried 6/0.
Set Agenda Order for December Meeting.
Strategic planning consultant.
Lone Tree contract.
Naming policy conversation; policy to be created and reviewed at February 2014 meeting.
Adjournment. A motion to adjourn the meeting was made by Martin and seconded by Rich -
Chappell. Motion carried 6/0. President Rich -Chappell closed the meeting at 6:50 pm.
Respectfully submitted,
Elyse Miller
CITY
�1 � Agenda Item 4A-1
�� 10 V V \/A\/A V I 1 1\�/� DIRECTOR Susan Craig
*v i PUBLIC LIBRARY PHONE 319-356-5
FAX 319-356-5494494
123 S. Linn St. • Iowa City, IA 52240 www.icpl.org
DATE: December 11, 2013
TO: Library Board
FROM: Susan Craig, Library Director
RE: Contract with Lone Tree
Attached is a contract to provide library service to Lone Tree. As discussed, we
previously served serving Lone Tree residents through the state-wide reciprocal
borrowing agreement, Open Access. This summer the State Library determined that
the school library in Lone Tree which receives some funding from the city of Lone Tree
was not an eligible public library because it was not established by an ordinance and it
did not have a library board. This meant Lone Tree residents could no longer receive
free reciprocal service from Iowa City.
Kara Logsden, Community and Access Services Coordinator, has worked closely with
the mayor of Lone Tree, providing them with a lot of information on this complex
jurisdictional issue and after discussion the Lone Tree City Council has informally
agreed to the terms of the attached contract. This contract uses the same funding
formula that is used in the Johnson County contract for rural residents, and the Hill's
contract. It provides a phase in, with full payment coming in FY16.
If you approve the contract it will then go to the Lone Tree City Council for final
approval.
Agenda Item 4A-2
CHAPTER 28E AGREEMENT
BETWEEN THE IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES
AND THE CITY OF LONE TREE, IOWA
FOR THE PROVISION OF LIBRARY SERVICE TO LONE TREE, IOWA
This agreement is made and entered into by and between the Iowa City Public Library Board of Trustees, and the
city of Lone Tree, Iowa, ("Lone Tree').
WHEREAS, Section 392.4 of the Code of Iowa (2013) and Section 11-1-2-F(1) of the Iowa City Code allows the
Iowa City Public Library Board of Trustees to contract with other cities to serve their residents; and
WHEREAS, Lone Tree wishes to provide the residents of Lone Tree the opportunity to participate In the facilities
and programs offered by the Iowa City Public Library ("Library').
NOW, THEREFORE, it is hereby agreed by and between the Iowa City Public Library Board of Trustees and
Lone Tree as follows:
1. Duration and Termination
A. The term of this Agreement shall commence January 1, 2014 (Fiscal Year 2014) for a period of six (6)
months, and shall be renewed automatically for succeeding terms of one year each ("Contract Year"),
unless written notice to the contrary is given no later than April 1 by Lone Tree or the Library. Such
notice may be given by personal delivery to the Lone Tree Mayor or President of Iowa City Public
Library Board of Trustees, or by regular mail to said officials. Unless terminated as provided herein or
as provided by law, Contract Year shall run concurrently with the appropriate budgetary fiscal year for
Iowa City and Lone Tree, as provided by law.
2. No Separate Legal Entity
A. No separate legal entity is created by this Agreement. Each party will act as administrator of their own
duties hereunder.
3. Purpose
A. The purpose of this Agreement is the provision of library services to the residents of Lone Tree, Iowa.
The extent and nature of library services will be determined by the Iowa City Public Library Board of
Trustees, as provided by law.
B. All services of the Library will be provided to all residents of Lone Tree, said Library services to be on
the same terms and conditions as those provided the residents of the City of Iowa City ("Iowa City"),
4. Manner of Financing
A. Lone Tree shall pay to Iowa City a sum of $3,500.00 for services from January 1, 2014 — June 30, 2014
and $7,000 for services from July 1, 2014-June 30, 2015. Thereafter, Lone Tree shall pay to Iowa City
each year a portion of the real estate tax askings (commonly referred to as "property taxes"), which
taxes are necessary for Library operations, as requested by the Iowa City Public Library Board of
Trustees and approved by the Iowa City City Council.
B. The portion of the Library's real estate tax askings that Lone Tree shall pay to the City in a specific
Contract Year shall be a percentage of the real estate tax askings equal to the preceding three -fiscal -
year average of the percent of total library circulation attributed to residents of Lone Tree. The three
fiscal years used for this average shall be the most recent three fiscal years completed (see Exhibit A
for an example, which is attached and incorporated herein),
C. All payments made by Lone Tree to Iowa City shall occur quarterly commencing on the first day of July
each Contract Year. The payment for January 1, 2014 — June 30, 2014 shall be due in one sum on
March 1, 2014.
D. The Library agrees to maintain records of said operational expenses according to generally accepted
accounting practices. Iowa City and the Iowa City Public Library Board of Trustees further agree to
Agenda Item 4A-3
make said records available to Lone Tree for auditing and inspection during ordinary business hours,
upon reasonable notice by Lone Tree.
E. The Iowa City City Council shall determine and approve an annual operating budget for the Library,
after preparation and recommendation by the Iowa City Public Library Board of Trustees. More
specifically, the Library and Lone Tree agree as follows:
I. On or before January 15 of each year, the Library shall transmit to Lone Tree a proposed Library
budget for the fiscal year which commences on July 1 of that year, in anticipation of budget
preparation for the Contract Year to run concurrently with the upcoming fiscal year.
ii. On or before February 15 of each year, Lone Tree shall transmit to the Library a resolution of
commitment to fund Lone Tree's portion of the operating costs of the Library for the Contract Year
which commences on July 1 of that year, which portion shall be determined in accordance with this
Agreement.
III, On or before March 15 of each year, Iowa City shall adopt a final Library budget for the upcoming
Contract Year. Lone Tree shall thereupon be obligated to pay its share, as determined herein, of
the adopted net budget for the Library's operating costs.
IV. Subsequent amendments to the Library budget during any Contract Year shall not increase the
obligation of Lone Tree for financial support, unless mutually agreed to in writing.
5. Property
No real or personal property shall be acquired, held, or disposed of through this Agreement, other than the
compensation outlined above. Each party shall preserve their own rights of acquiring, holding, and disposing
of real or personal property.
6. Filing
This Agreement shall be filed with the City Clerk of Iowa City and the City Clerk of Lone Tree, as well as with
the Iowa Secretary of State's Office, and the Johnson County Recorder's Office. The mailing addresses for
the parties are as follows:
Library:
President, Board of Trustees,
Iowa City Public Library
123 S. Linn Street
Iowa City, IA 52240
Dated this day of
IOWA CITY PUBLIC LIBRARY
BOARD OF TRUSTEES
Approved by:
Lone Tree:
Mayor, City of Lone Tree
c/o City Clerk
PO Box 337
Lone Tree, IA 52755
r�
LONE TREE, IOWA
Mayor
City Attorneys Office City Clerk
Agenda Item 4A-4
Contract Exhibit A
Formula for Determining Amount of Contract
A. Total property tax support Iowa City provides for library operations in
the coming fiscal year $4,588,508
B. Percent of total Iowa City Public Library circulation attributed to Lone
Tree residents
a. Fiscal year most recently completed (FY13)
.22 %
b. Fiscal year preceding most recently completed (FY012) .25%
c. Two fiscal years prior to most recently completed (FYI 1) .23%
C. 3-year average %
.23%
D. 3-year average as a percent of property tax support = amount owed $10, 579
Agenda Item 4B-1
i ! `�t IOWA CITY
AW, PUBLIC LIBRARY
B RA RY 123 S. ICity,
DATE: December 11, 2013
TO: Library Board
FROM: Susan Craig, Library Director
RE: Naming Policy
DIRECTOR Susan Craig
PHONE 319-356-5200
FAX 319-356-5494
I plan to present you a proposed naming policy at your February meeting. Before
drafting a policy it would be useful to have some board input on what you feel are the
most important issues that need to be addressed in the policy. The City's policy was
adopted in 2011 and our policies would have to be compatible with theirs. I have
attached a copy of the 2011 memo to the City Council as well as the final adopted
resolution and policy.
The City's policy addresses the issue of naming an entire building or facility and
authorizes each City Department Head to name other property. There is nothing to
prevent the Library Board from adopting a policy regarding name of rooms, areas,
collections or other spaces or things within the library building.
www.icpl.org
What should the scope of the policy be? Most recently naming areas of the building has
been done in recognition of substantial gifts to the Foundation. During the last building
campaign the Board pre -approved an amount of donation that was needed for naming
of specified areas. At that time several areas were named in honor of significant
donors, including the Computer Lab, the atrium reading room, the main lobby, the
newspaper reading area, and most significantly the Ellen Buchanan Children's Room.
Should the policy only cover areas of the building or should it include collections and
services as well? For example, we have an annual program named in honor of a retired
librarian, the Carol Spaziani Intellectual Freedom Festival. No monetary donation was
made before this annual event was named. It was a decision made by the library
director. There has been conversation about seeking a major donor for the Summer
Reading Program. Is it appropriate to "name" the summer reading program? Is that a
decision left to the Library Director and the Development Director or does the Board
want to approve that type of decision? Many years ago we offered naming opportunities
for areas in the nonfiction collection, a large plaque list the named collections and hung
at the top of the stairs in the old building.
Agenda Item 46-2
To what extent does the Board want to approve names and specific wording, and at
what stage of the process? If a significant gift is dependent on the naming and the
Development Director feels it is important to keep the specifics confidential would it be
acceptable for a board representative ( the president?, the officers?) or the library
director to provide approval? The policy should not be an impediment to receiving gifts.
The Art Advisory Committee is authorized to accept gifts of art for the building. A
naming policy is unlikely to affect that process, but it might if the Board wants to have
prior knowledge of donors who will be named in the building (our practice is to identify
donors next to permanent art works)?
A general conversation, particularly about the scope of Board approval of naming would
be helpful as policy language is drafted. Does the Board want to see more, the same,
or fewer things named? Should the naming be restricted to donors or to others who
have contributed to the success of the Library and/or the Iowa City community? Does
the Board only want to deal with naming areas in the building or do they also want to
approve naming programs, services or collections?
The new policy will include language regarding recognition, duration/expiration, and the
possibility of termination. Are there other topics that the Board wants to include?
I hope to draft a policy after your discussion which will be shared with the Friends
Foundation Board of Directors at their February 5, 2014 meeting for any feedback they
may have. Then you will consider the policy on February 27.
Agenda Item 46-3
city of iowa city
PARKS AND RECREATION DEPARTMENT
220 S. Gilbert Street
TO: City Council
FROM: Naming Policy Ad -Hoc Committee
Maggie Elliott, Parks & Recreation Commission
Liz Ford, Friends of the Animal Shelter Foundation
Eric Goers, City Attorney's Office
Misha Goodman, Animal Services
Linda Kopping, Senior Center
Patty McCarthy, ICPL Development Office
Michael Moran, Parks & Recreation
Mary Michel, Purchasing/Chair
DATE: February 10, 2011
RE: Naming Policy Recommendation
At your request, an ad -hoc committee of various city stakeholders was formed to develop a draft
proposal of a naming policy for the City of Iowa City. We reviewed many policies from around
the state, the University of Iowa, other universities, and a couple from Tom Markus and his
previous city. The group felt that a short, sweet and simple policy that would give some
discretion along the way, due to the many options that may arise would be the best way to go.
This will serve as a set of guidelines for us to adopt and work with as the various fundraising
projects occur throughout the city. The policy is attached to the resolution for your review. If
there is anything that you would like us to revisit, rework or consider please let us know.
Otherwise there is a resolution in place for your Tuesday formal meeting. There will be some
members of the group available to answer questions at the Monday informal meeting.
Agenda Item 4B-4
�yu'j" 11
Prepared by Mike Moran, Parks and Recreation Director, 220 S. Gilbert St., Iowa City, IA, (319) 356-5104
RESOLUTION ADOPTING A CITY OF IOWA CITY NAMING POLICY FOR
BUILDINGS, FACILITIES OR PARCELS OF REAL PROPERTY
Resolution No. 11-70
WHEREAS, the City of Iowa City wishes to establish a policy for the naming of City
buildings, facilities or parcels of real property; and
WHEREAS, this policy will assist in the fundraising efforts of the many city
departments, commissions and foundations by providing guidelines for the recognition of
both donors and those of historical significance to the City; and
WHEREAS, a city ad -hoc committee that assisted in developing this policy recommends
adopting this policy for the benefit of these activities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF IOWA CITY, IOWA, THAT;
1. The City Council adopts the attached City Naming Policy.
Passed and approved this 1st day of march . 2011.
Approved by
Attest: 2u4e' � �- C�/ I it
C— ITrCLERK City Attorney's Office
Agenda Item 46-5
CITY NAMING POLICY
A. Naming of Entire Building or Facility
I. The naming of an entire building, facility or parcel of real property in
recognition of an individual, organization, business or corporation, or other
entity, shall first require the approval of both an ad hoc naming committee
and City Council. The ad hoc naming committee shall be made up of the City
Manager, the relevant City Department Head, and one member from the
relevant City -affiliated foundation, if any. If the naming is in recognition of a
financial donation to the City, the donation shall be in an amount no less than
50% of the total value of the entire building, facility or parcel of real
property. Such financial donations shall be memorialized in writing in a
standardized City Naming Agreement.
2. The decision to name a public facility after an individual on account of their
historical or cultural significance or impact on the community shall be made
no sooner than two years following their death. Recommendations for such a
naming must come from the ad hoc naming committee, and be approved by
City Council.
B. Other Property. The naming of any other City property shall require the approval
of the relevant City Department Head.
C. Recognition. The entity having ultimate authority to approve the naming (City
Council or the Department Head) shall also have the authority to approve both the
wording of the naming and the means by which the naming is displayed and/or
published. Appropriate naming recognition for a philanthropic act may be made in
the form of a plaque, engraving, or other suitable form of recognition in
acknowledgement and appreciation of a specific gift.
D. Right to Rescind. The City Council reserves the right to rescind any naming or
recognition given to any individual, organization, business or corporation, or other
entity if at any time the individual, organization, business or corporation, or other
entity is found to have neglected to uphold the standards of good citizenship,
including, but not limited to, failing to make any portion of a promised financial
contribution to the City.
E. No Additional Rights. The individual, organization, business or corporation, or
other entity after whom the City structure/facility, property, or improvements is
named shall possess no additional rights to the City structure/facility, property, or
improvements bearing their name, or to any other City property.
F. Fundraising. All City Boards, Commissions, Departments, affiliated foundations,
and other City entities shall take into account these policy guidelines when
conducting fundraising campaigns, or making naming recommendations to the City
Council or Department Head.
Agenda Item 56-1
815 Internet Use Policy
A proposal to revise and update an existing policy
Proposal:
Recommend changes to update the policy
Issues:
This is the regular three-year review of the Internet Use Policy. The State Library of Iowa also
requires all public libraries to review and update their Internet Use Policy in order to maintain
accreditation.
The Internet Use Policy outlines how and where the public makes use of the Internet, The Library
has 40 public Internet stations on the second floor, four public Internet stations and ten wireless -
accessible laptop computers in the Teen Center and six public Internet stations in the Children's
Room. There are two Internet express stations on the second floor, two on the first floor and one in
the Children's room. There are nearly 100 hard -wired Ethernet ports throughout the building.
Wireless Internet access is available throughout the library. The library will cease its wireless
access support on the City Plaza area surrounding the Library in 2014 when the Iowa City
Downtown District takes over that responsibility.
The Iowa City Public Library does not filter Internet content, 815.3. This means that at times images
that some users may find objectionable may be displayed on a monitor. While this is an infrequent
occurrence Library staff will investigate complaints if the public or staff reports it. Any instance of
child pornography will be immediately reported to the police. Other instances will be dealt with on a
case by case basis. Users may be asked to switch Internet sites or log off a computer for the day if
the site they are using is disturbing others, or if children in the vicinity might be exposed to sites
featuring pornography. Refusing to comply will result in the loss of Internet privileges.
Staff Recommendations:
815.2 Staff recommends dropping the statement about providing wireless access on City Plaza. The
Iowa City Downtown District will provide wireless access in 2014 on the City Plaza. With the
addition of the Internet express station in the Children's Room staff recommends adding the
exception to the age limit for the express station. Staff also recommends adding the age restriction
of teens to the wireless -accessible laptop computers and Internet stations in the Koza Family Teen
Center.
Action Required:
Review and adopt as amended.
Prepared by:
Maeve Clark, Adult Services Coordinator
December 2013
Committee members: Adult Services - Maeve Clark, Brian Visser and Melody Dworak;
Children's Services — Vickie Pasicznyuk and Morgan Reeves;
Community and Access Services — Kara Logsden;
Information Technology Services — Brent Palmer
Agenda Item 56-2
Iowa City Public Library
815 Internet Use Policy
(See also Library Board policies Confidentiality (802), Conduct in the Library (809), Theft,
Defacement or Alteration of Library Materials and Resources (811), and Library Copyright (814).)
815.1 The purpose of public access to the Internet is to augment the Library's collection and to
support the community's informational needs, lifelong learning opportunities, and cultural
and leisure activities.
815.2 Public Internet access is provided at designated computer work stations and through
wireless and wired network connections available in the building
City Plaza RedestFla , Mal; Time limits are placed on library equipment in order to provide
access to as many users as possible. Internet -accessible work stations, with the exception
of the Internet Express station, are reserved for children sixth grade and below in the
Children's Department. Internet stations and wireless -accessible laptop computers are for
use by junior and senior high school students in the Teen Center.
815.3 The Library does not filter Internet content. Staff may, however, limit images displayed on
screens in order to ensure the secure and comfortable environment of the Library.
815.4 The Library is not responsible for enforcing any restrictions which a parent or guardian
may place on a minor's use of this resource.
815.5 Use of the Library's Internet connection in an illegal, disruptive or destructive manner may
result in the loss of Internet or library privileges.
Adopted 12/28/95
Adopted 10/23/97
Adopted 4/22/99
Adopted 4/25/02
Adopted 4/28/05
Adopted 3/27/08
Adopted 12/16/10
Adopted 12/ /13
liMpolicyT1 Nnnet.doc
Agenda Item 613-1
Children's Services Report
Prepared for the Iowa City Public Library Board of Trustees, December 19, 2013 meeting
By Vickie Pasicznyuk, Children's Services Coordinator
• Renovation in the Children's Room is completely finished! The slat wall shelves arrived, and the
result is fabulous. We have a first-rate power wall for seasonal and thematic book displays.
• On November 9, the library hosted our annual Kids Chess Tournament. A record -breaking 80 kids
participated, with nearly an equal number of parents staying to watch!
• At the Staff Inservice Day, five Children's staff members were recognized for their years of service at
the library; Nancy Holland, 35 years; Debb Green, 25 years, Karen Gordon, 5 years; Victoria Walton,
5 years; and Becky Gelman, 5 years.
• One Book Two Book, A Celebration of Literature in the City of Literature will be held January 17-19.
Author and illustrator Loren Long will be the keynote speaker. Long is best known for his Otis series,
featuring a lovable tractor who befriends the animals on his farm. Long is also the #1 bestselling
illustrator of President Barack Obama's picture book Of Thee I Sing, the re -illustrated edition of The
Little Engine That Could by Watty Piper, and Mr. Peabody's Apples by Madonna. Other visiting
authors include Laura Purdie Salas, Katherine House, Sarah Aronson, and Brian Farrey, as well as
comic book artists Eric Gapstur, Phillip Hester, and Aaron Gillespie. Dan Wardell, Musick, Ana
Merino, Nolte Academy, and the Children's Museum will provide Saturday's entertainment. As
always, a full cast of children's book characters will be on hand to provide hugs and photo
opportunities.
• January 20-24 will be Speech and Language Awareness Week at the Iowa City Public Library. The
Children's Center for Therapy and the Enrichment Therapy and Learning Center will be leading
storytimes that week, as well as offering free screenings for speech development.
• The R.E.A.D, program with the Therapy Dogs of Johnson County will have a fresh look beginning in
January. With a new name, Sit Stay, R.E.A.D, with the Therapy Dogs of Johnson County, the
program will reward children for participation by providing a free book after reading to the dogs
four times. Children will keep track with newly designed bookmarks featuring paw print stamps on a
dog bone.
• On Saturday, January 25, a new program called Chemists in the Library will debut in the Children's
Room, in partnership with university students. University students will volunteer their time to help
kids get excited about science. With demonstrations and hands-on science experiments, it should be
fun for the whole family. This program originated in Minnesota, and we are excited to bring it to
Iowa City. It will tie in nicely with our theme for Summer Reading 2014—Fizz, Boom, Read!
Agenda Item 613-2
Collection Services Department Report
Prepared for the December 19, 2013 meeting of the Iowa City Public Library Board of Trustees
Anne Mangano, Collection Services Coordinator
Upgrade to CatalogPro
On Tuesday, December 17, we expect to upgrade CatalogPro to a new version offered by Innovative
Interfaces, our library system vendor. The upgrade is called EncoreES.
The most noticeable difference is the look Sheep; Valerie Hobbs Requestit
Hobbs. valene
and feel of the catalog. The presentation is � OKS 2006
much cleaner and more organized. The 'aAvailable aUmemle Rcbon(Call number Addibonal aOons
e JHOBBS VALERIE) more
ability to refine your results remain on the
left hand side, while all the action buttons,
such as placing an item on hold or emailing a record are moved to the right, more visible to the patron.
Some small changes were made to the refine search section. Patrons are able now able to limit results by
date range, rather than specifying a year.
The most exciting change is partial eBook integration. Although patrons are not able to check out eBooks
using the catalog with this release (this should come in the near future), they are now able to see real-time
availability of eBooks, including the number of available copies as well as the number of holds. An option
to access the Overdrive page is available right on the
results page. 0 ESOOK 2013
Available online (1 of 1 copies available; 0 on hold)
The patron account page (where you can see what you
checked out and your holds) will look a little different and -> Conned to tine online -)Image
we have some more options to customize the catalog.
Please take a look at the catalog and tell us what you
think.
Blu-ray Cases
ICPL has a small collection of Blu-rays consisting of titles only available in Blu-ray (Star Wars) or combo
packs (Disney and Criterion films); combo packs were divided up between the Blu-ray and the DVD
collections. We currently do not actively select Blu-ray items. However, since we were receiving the Blu-ray
discs through those combo packs, we made them available to patrons adding popular titles no longer
available in DVD.
The Blu-ray items were previously held in a DVD case, but had a Blu-ray sticker
and call number. Help Desk staff made sure to tell patrons checking out Blu-
rays that it would not work in a DVD player. However, patrons using Self -
Checks often returned complaining that they didn't realize it was a Blu-ray disc.
This month, we are repackaging the Blu-ray collection in specific Blu-ray locking
cases, newly available from our vendors. They look exactly like cases you would
see in stores, but have locking mechanisms that work with our system. We
hope this change will help patrons find the format they need.
Agenda Item 6B-3
INFORMATION TECHNOLOGY REPORT TO LIBRARY BOARD (December, 2013)
Brent Palmer, IT Coordinator
Network
Our network engineer has been working hard to improve
the library's network. First, we removed one of our
connections to the Internet, which streamlined our
network topology, but more importantly, improved
bandwidth to the public Internet machines which are
frequently used for streaming video or music. Jay has
also reconfigured the wireless network to make it much
more stable. Future enhancements by the city IT team
will increase bandwidth for the staff computers and will
build in more redundancy for our main Internet http://www.dispatch.com/content/cartoons/2010
connection. /09/29/stahler_20100929. htmI
Cloud
Strategic plan task 1.D.5 calls for us to assess the benefit of moving some of our software to
cloud -based solutions. No doubt all of you have heard of "cloud computing", a term which has
DINOSAURS
NOW...
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become such a buzz word that it is used to
describe just about any pay-as-you-go
service that is Internet based. The
information and technological landscape for
libraries continues to evolve and, like the IT
guy in the cartoon, we have to continue to
evaluate the pros and cons of cloud options
or face the consequences. We have
completed task "b", which is to investigate
the benefits of the Adobe Creative Cloud.
The Creative Cloud is only cloud computing in the vaguest sense and represents another trend
which is to provide software as a subscription instead of selling it. As soon as you stop paying
for it, you can't use it anymore. In this case, Adobe products are seen as the industry standard
without much competition. Reluctantly, we have decided to make the change in order to get
the most up-to-date software even though the benefits seem to be decidedly in Adobe's favor.
The assessment of moving email and storage to the cloud will come in the second part of the
year so we will provide an update on that in a subsequent report.
Agenda Item 6B-4
Equipment
Microfilm Reader
El
Speaking of the end of dinosaurs, we recently
retired on of our old microfilm scanners. Although
these machines don't get a ton of use, they are an
important resource for certain patrons, especially
those doing genealogical or historic research. Not
only is this new model easier to load, the software
Old Microfilm Reader New Microfilm Reader used to scan and save the images is much better
with options to email or save the images to a USB
drive.
Servers
You may remember this from one of Hal's previous reports:
The Library has a number of servers and workstations (43) that run in a "virtual" environment.
There are no physical cases, keyboards, motherboards or mice you can touch. There is 'Just the
software, ma'am."All of these "virtual" boxes are managed by special software (VMware) that
runs on three very real, very tactile computers. We are in the process of upgrading this special
software
Last month, we upgraded two of the real servers that the virtual software runs on.
Agenda Item 6C-1
Development Office Report
Prepared for the Iowa City Public Library Board of Trustees
December 19, 2013
By Patty McCarthy, Director of Development
Annual Campaign Underway
There is still time to make a 2013 charitable contribution to the Iowa City Public Library Friends
Foundation to support the library.
Donations to the Iowa City Public Library Friends Foundation which are mailed or delivered to
the Development Office, or received on-line on or before December 31" may be deductible on
your 2013 income tax return as a charitable contribution. Give online at our secure site using
an American Express, Discover, MasterCard or Visa credit card. Please contact me at
356-5249 or patty-mccarthy(d)icol.oro if you have any questions.
Thank you to everyone who has already generously responded to the Friends Foundation's
annual request. Generous contributors have donated more than $27,500 since the annual
appeal mailing was sent four weeks ago. The total is ahead of this time last year. This year's
goal is $175,000.
Uniaue Gift Ideas
Have a "hard to gift to" friend or family member? How about making a donation in their name
to the Friends Foundation? That could be the perfect holiday present! We will send a note to
the person being honored to let them know about the contribution in their name, and your gift
will be put to good use by the library.
Or a Book End gift certificate can go a long way. The $5 pre-printed gift certificates are sold
during store hours. $5 could purchase twenty children's and young adults books from the Book
End, or one hardcover book and one paperback.
Volunteers look forward to helping you at The Book End. It is open on the second floor of the
library during these hours:
Monday — Thursday: 10:30 am-7 p.m.
Friday: 10:30 a.m.-5:30 p.m. on Friday
Saturday: 10:30 a.m.-4 p.m.
Successful Bazaar & Book Sale
The Summer Reading Programs of the Iowa City Public Library will be
supported by an additional $5,600 thanks to the many shoppers who
found treasures at the library Arts & Crafts Bazaar. The second annual
sale on December 7th featured more than 900 unique handcrafted gifts
and goodies.
And, the Book Sale hosted on the same day by the Book End 1
Committee of the Library Friends Foundation brought in more than $1,660. Thank you to the
many volunteers who donated time at the sale in addition to their usual Book End shift, and to
the volunteers from the Iowa City Downtown Rotary Club who helped us set up the tables, and
unpacked many boxes of books. The book sale success also impacted the Book End store. It
was twice as busy as on a typical Saturday with book sale customers who took their coupons to
the store to buy another book and get one free.
Agenda Item 6D-1
IOWA CITY
I! PUBLIC LIBRARY
123 S. Linn St. • Iowa City, IA 52240
,um Suun Craig—w 319356UM— 31L3WU%-vw pl.mg
To: Iowa City Public Library Board of Trustees
From: Kara Logsden, Community & Access Services Coordinator
RE: City of Iowa City Notice Under the Americans with Disabilities Act
Date: December3,2013
Recently Simon Andrew, Administrative Analyst for the City of Iowa City, asked all City departments to
post the attached Notice regarding the Americans with Disabilities Act. This notice is posted in the
Library Lobby and has been shared with all Library staff.
At the Library, it is every staff member's responsibility to assure we make reasonable accommodations
in order for patrons to access the Libraiys building and collections as well as participate in classes,
programs and other services. Staff who work on public service desks are our front line of support and
are expected to be at the ready when a patron asks for assistance. We frequently provide
accommodations including retrieving a Library -owned wheelchair for patrons, pulling a book off of the
top shelf of a book shelf, or retrieving a list of DVDs for patrons who are unable to use this Library
collection without assistance.
In addition to accommodations made by staff, the Library has a sound augmentation system in Meeting
Room A that helps patrons hear programs better. We also have equipment available on the second floor
that magnifies printed words so magazines, newspapers, and books are easier to read. The Library will
hire an interpreter in order for a patron to participate in Library -sponsored and co -sponsored events.
The City of Iowa City maintains a list of available interpreters, and we use this list when needed. This
includes interpreters who know American Sign Language.
The Library also offers services to assure collections are accessible. The At Home program provides
Library materials by mail, for patrons who live in our service are, if the individual is not able to
personally visit the Library. We have seen an increase in use of digital collections by persons with
disabilities. Patrons who need larger print, or to listen to books, not only find these materials at the
Library but are able to download eMaterials from home. OverDrive, the vendor who provides eBooks
and eAudiobooks, also offers the "Library eBook Accessibility Program (LEAP)." Patrons with a print
disability, who qualify for free membership to LEAP, may access additional eBooks once they apply and
are accepted into the free program. In addition, The Library Channel extends programs in the Storytime
Room and Meeting Room A to a wider -audience.
The Library makes every effort to assure our collections, programs, services and building are welcoming
and easily accessible for all members of our community. We welcome feedback and appreciate the
opportunity to respond when a patron needs an accommodation to use the Library.
Agenda Item 617-1
By Beth Fisher, Program Librarian
It's official. Fall has fallen and winter is just around the corner. The Holidays will take center stage for the
next few weeks, but after that winter sets in with a vengeance. For most people, winter is just
something to get through each year, but for others, winter is a time to start planning.
You know the type. You see them standing in the snow, staring intently at their covered yards. They're
that neighbor, who for eight months of the year spends at least some part of each weekend on their
hands and knees in their gardens, elbow deep in dirt. They're gardeners. For them, winter is not only a
time to let the land rest but a time to start thinking about next year's garden —and the Iowa City Public
Library is the place to start.
For more than 20 years, the Iowa City Public Library and Project GREEN have partnered to host the
Second Sunday Garden Forum series each winter. This winter's forums will be held on January 12,
February 9, and March 9.
Iowa City's own Jennifer Jordan kicks off the series in January with "Resources for Gardeners at the Iowa
City Landfill and Recycling Center." Jennifer is the City of Iowa City's Recycling Coordinator, and she'll be
giving us the inside scoop on the many resources and services of interest to gardeners that are available
at the Iowa City Landfill and East Side Recycling Center: wood -chip mulch and compost, information or
assistance with storm water management techniques, and hazardous waste disposal. Jennifer will have
ideas for how to repurpose and reuse all sorts of things in the garden.
In February, Polk County Master Gardener Rita Minard will present "Social Climbers ... Clematis for All
Occasions." Rita, who is a member of the Volunteer Advisory Councils of the Iowa Botanical Center and
a member of the American Clematis society, is an avid clematis collector and grower. She has more than
100 clematis plants in her own gardens. Rita will offer suggestions on planting, pruning, displaying and
photographing different varieties of clematis.
If you're a fan of gardening magazines, you've probably seen our March speaker's work. Susan Appleget
Hurst is the former garden writer and editor at Better Homes and Gardens and other gardening
magazines, and a returning guest to the Second Sunday Garden Forums. This year she'll present "Dream
Garden Design" in which she'll share the lessons she has learned about gardens and garden design
through years of scouting gardens. She'll break down garden design the easy way.
All three of these programs will be held on the second Sunday of the month from 2 to 4 p.m, in Meeting
Room A at the Iowa City Public Library. After each presentation, there will be a refreshment break
followed by a question and answer session. All programs will be shown live on The Library Channel, Iowa
City cable channel 10. The Library also has a large collection of gardening books and videos to help you
prepare for spring, including a video stream. Visit http://video-stream.icpl.org/ and select the
"Gardening & Nature" category,
Agenda Item 6F-2
The Gazette
By Melody Dworak, Collections Librarian, Iowa City Public Library
January 1 is the day we resolve to lose weight. February 1 is when we start eyeing all that Valentine
candy at the end of every aisle at the grocery store. If it takes more than 60 days to form a habit, what
can we lean on to get us through those first two months of temptation and fatigue?
Continually renewing your commitment is one strategy that can prove effective. The Iowa City Public
Library's digital magazine service, Zino, can deliver what you want to know right to your computer,
tablet, or smartphone. And if you're looking to gain immediate support to guide you through a weak
moment, head to icpl.org/zinio and download the magazine that speaks to your goals.
The most common New Year's resolutions include the following: lose weight/exercise more, save
money, quit smoking/drink less, get a new hobby, maintain a better work -life balance, get organized,
and read more. ICPL subscribes to magazines that speak to all of those things. If "save more money" is
on your list, downloading them through an ICPL library card won't cost you a cent.
Those looking to lose weight or exercise more can check out Runner's World, Weight Watchers, or
Women's Health or Men's Health, among others. I recommend checking out a couple to see which
magazine fits your style the best. You can check out as many as your device and bandwidth will allow.
Personal finance resolution -makers can check out Kiplinger's Personal Finance, while business owners
may wish to download Forbes. Those seeking a new hobby can browse through the many leisure
magazines we have on photography, knitting or quilting, cooking, or farming and gardening.
"Get more organized" is another common resolution. Inspiration on organizing within the home can be
found in House Beautiful, House & Home, and Family Handyman Get Organized!
Taking time out of your day to leisurely read magazines may help achieve a better work -life balance in
general. To fit that "read more" resolution, download American Poetry Review, New York Review of
Books, Publishers Weekly, or Reader's Digest. You'll find informative reviews on all of the latest books
and can put a hold on what looks best in our catalog.
Change isn't easy, but having a plan is the first step in creating new, positive, habits. The Library has the
tools to get you started and help keep you on track. Visit soon to learn more about how 2014 can be
your year.
Happy Holidays from the Iowa City Public Library!
IC, Lone Tree work out library solution I Iowa City Press Citizen I pr.., http://www,press-citizen.com/apps/pbcs.dll/article?AID=2013312010017
Agenda Item 6G-1
IC, Lone Tree work out library solution
Written by Josh O'Leary Iowa City Press -Citizen
Nov. 30, 20131 press-citizen.com
The city of Lone Tree is expected to enter into a contract with the Iowa City Public Library for
services after its residents received a letter stating that their ICPL card -holder privileges
would be cut off this fall.
The ICPL sent out the letter after a review by the state Iowa Library Services determined
that Lone Tree School Library did not meet accreditation requirements necessary to take
part in the statewide "Open Access" program.
Through the program, people who live in a community with an accredited library are eligible
to sign up for a card at other public libraries in Iowa. For many years, Lone Tree residents
had been able to acquire a card in Iowa City through this system, but once the ICPL learned
that the Lone Tree School Library was not accredited, it moved to cut off service.
The two cities are now weighing a contract in which the city of Lone Tree would pay the
ICPL annually so that its residents can continue to receive services. Iowa City currently has
similar agreements with the cities of Hills and University Heights, as well as the county for
rural residents.
Under the agreement, which the Lone Tree City Council will discuss at its Monday meeting,
the town would pay the ICPL $3,500 for the remainder of this fiscal year and $7,000 for FY
2015. After that, the ICPL would use the same formula as its other agreements to determine
the contract cost, which it estimates will be about $10,000 using current numbers.
For a small town, that's a significant cost, Lone Tree Mayor Rick Ogren said, but he expects
the council to approve the contract.
"It'll be about 3 percent of our budget, so it is a pretty good amount," Ogren said.
Ogren said several residents concerned about losing their ICPL cards turned out at the last
council meeting to discuss the issue. All told, there are between 100 and 200 Lone Tree
residents who are card holders in Iowa City, City Council members and ICPL representatives
estimate.
The Lone Tree Library, which was part of a new addition built onto the school in 2002,
serves as a media center for K-12 students as well as the town's public library through an
agreement between the city and school.
To be an accredited public library through the state, however, a facility must meet certain
standards, such as specific hours of service, access for those with disabilities and being
overseen by a board of directors. Ogren said he didn't know which areas specifically would
need to be updated to meet accreditation, but he said it is a possibility in the future.
"It's about a two-year process to become a public access library, so it isn't something that we
could just, boom, make these changes," Ogren said. "So we need to do something in the
I of 2 12/5/2013 2:02 PM
IC, Lone Tree work out library solution I Iowa City Press Citizen I pr... http://www.press-citizen.com/apps/pbcs.dII/article?AID=2013312010017
Agenda Item 6G-2
interim."
Iowa City will continue to provide library services to Lone Tree card holders while the
agreement is being ironed out in the next month or two, said Elise Miller, ICPL's
administrative coordinator.
ICPL Community and Access Services coordinator Kara Logsden said once the agreement
is in place, Lone Tree residents will become "resident card holders," making them eligible for
more services than open access card holders, including eBooks and eMagazines
"Once the contract is signed, Lone Tree residents will be able to receive full services,"
Logsden said.
Reach Josh O'Leary at 887-5415 or joleary@press-citizen.com,
2 of 2 12/5/2013 2:02 PM
DOWNTOWN BUSINESSES Agenda Item 6G-3
IOWA CITY PUBLIC LIBRARY ■ 1 3 SC'!T"i'.I;1R STE 7-T ■ 7i'?�VY.is';'L.DR^
IOWA CITY PUBLIC LIBRARY:
THE HEART OF DOWNTOWN
For more than a century, the Iowa Gity Public Library has been
the heart of downtown. The Library has grown, improving
collections, programming, and services, while remaining a
community center that supports learning and ideas.
Some of ICPI:s recent changes are more visible than others.
Drop by and see their new -and -improved layout and updated
appearance. Thanks to the Better Building, Better Service
initiative, they have added self -check stations, a super -sized
Help Desk, an attractive magazine reading area, and more. The
future holds additional building renovations: a new Teen Space,
a children's technology center, and a more convenient location
for the Reference Desk. All of these improvements make for a
more positive Library experience.
Some things, however, don't change: fire Library is still stocked
with the newest in fiction and non-fiction for readers of all ages.
You can also find the latest editions of must -read newspapers
and magazines. Their collection of movies on DVD, including
new releascs and documentaries, upstages any Red Box. Their
musical taste ranges from classical to curtenthits, and everything
in between. They even offer free downloads from local bands.
If you prefer pixel to paper, the Libraw has books, newspapers,
and magazines all available for the eReader of your choice. Don't
have an eReader? No worries, they offer pre -loaded Kindles for
check out and have iPads for in-house use.
Don't forget about ICPL's diverse programming. Need a resume
makeover? Stop by Resume and Covet Letter Essentials. V fant
to learn how to apply for jobs online? They offer classes on
that too. Frequent Tech Help sessions allow you to bring your
frustrating technology problems to a friendly librarian. Maybe
you're looking for a book group, want to scan old photos, or
research your family tree? Check, check, and check. Visit the
Library's online calendar for upcoming programs.
Programs for children are a library staple, evolving over the years
from simple storytimes to special programs for toddlers, pre-
schoolers, and even babies. Older children hone their technology
skills at programs like Coder -Dojo and Minecraft.
Library staff are knowledgeable and always eager to help patrons.
As bestselling author Neil Gaiman once said, "Google can bring
you back 100,000 answers, a librarian can bring you back the
right one." Stop in today and let the Iowa City Public Library
help you find the right one!
COWNTOWN MAGAZINE • FALL 2113
Agenda Item 6G-4
FAVORITE PLACES
and memories
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WHAT'S THE BEST PLACE TO HAVE SOME QUIET TIME
DOWNTOWN?
I used to go to George's in the afternoon and write. It was
so quiet in there, I could write for hours or do revisions.
Then happy hour would roll in and the place would get busy.
That's when I packed up my computer, but sometimes I stuck
around and that's when things got interesting.
—Andre Perry
Prairie Lights — just browsing!
— Sally Mason
Indoors, probably Fair Grounds. Outside, I just hangout on a
bench with a book if it's a nice day.
— Zach Wabls
I make a point to revisit the Old Capitol a couple times
each year. It's a great reminder of the industriousness and
grandeur of our predecessors.
— Nate Kaeding
Way in the back upstairs in the library.
—Pieta Brown
u
WHERE HAVE YOU EATEN THE MOST MEALS?
I was raised on Pagliai's Pizza. When I was in the NFL it
was one of the first places I visited after returning from San
Diego after each football season.
— Nate Kaeding
Hamburg Inn #1 on Iowa Avenue was the beginning of the
end of my freshman thighs.
— Liz Mathis
Z'marWs — classic mac'n'cheese, of course!
— Cassidy Bringle
NICEST THING THAT'S HAPPENED TO YOU DOWNTOWN
People who stop me on the street and tell me I'm doing a
good job! I love Iowans.
— Sally Mason
I met my husband on the Pentacrest, and more recently
someone gave up their parking place for me when I really
needed to get to a meeting!
— Liz Mathis
I left my iPod in class during my freshman year, and I got a
Facebook message almost immediately from the person who
had found it. We met in front ofTakanami and I had it back
in less than thirty minutes from when I'd lost it.
— Zach Wahls
Agenda Item 6G-5
IF YOU MOVED AWAY, WHICH STORE OR RESTAURANT WOULD
YOU WANT TO TAKE WITH YOU?
Revival — I get more than half of my clothing secondhand.
At Revival it's like they picked all of the cute stuff out of the
other thrift stores and put them in one shop.
— Cassidy Bringle
Catherine's or Textiles.
— Sally Mason
New Pioneer Co -Op
— Loyce Arthur
A mayor should never answer this question! I can't imagine
ever leaving Iowa City.
— Matt Hayek
FAVORITE DOWNTOWN MEMORY
My wife and I attended a Steve Earl concert at the Englert
Theater the night before our first son Jack was born. We
couldn't think of a better way to end one chapter of our
lives and start the next. Plus, my wife still swears that the
walk back to the car induced Jack who was 5 days past due
at the time!
— Nate Kaeding
I still remember when I played on the giant chessboard in
front of the public library. It was a beautiful summer day and
a lot of fun. I was only about twice as big as the pieces —I
was in fourth grade. I lost the game pretty bad, though.
— Zach Wahls
I love walking through downtown after a big Hawkeye
football victory. It's fun to see so many people so happy and
united behind our Hawkeyes.
—John Bacon
I rode the bus downtown most weekends as a boy. My
friends and I were regulars at the Rec Center, where I
managed to rein a foosball tournament in the third grade. I
also played a lot of video games at Aladdin's Castle, which
used to be in the mall, and always stopped by Cookies-n-
More or Barbara's Bake Shoppe.
— Matt Hayek
PLACE THAT FEELS LIKE "ONLY IN IOWA CITY"
Short's Burger and Shine. It's uniquely and authentically
Iowan and Iowa City. The original Short's was a shoe shine
owned by Iowa City's first African -American business owners,
Laurence Short and Kenneth Belle.
— Nate Kaeding
The Pentacrest lawn during Jazz Fest
— Loyce Arthur
Tobacco Bowl
— Pieta Brown
The UI Natural History Museum in MacBride Hall.
-John Baron
The Mill, The Deadwood, Hamburg Inn, Prairie Lights,
Motley Cow, George's, the Fox Head, Oasis, the Englert.
— Matt Hayek
Lying on the lawn in front of the Old Capitol watching the
fireworks so close overhead on the 4th of July. More recently,
watching the first Iowa City Carnaval parade wind its way BEST PLACE TO PEOPLE WATCH
through the streets of Iowa City! Patio of the Bread Garden.
— Loyce Arthur — Nate Kaeding
Standing just out of the rain with Bo Ramsey in the alley
behind The Mill after a gig.
— Pieta Brown
The window of Panchero's.
— Zach Wahls
Yotopia or Molly's Cupcake on a weekend night.
— Cassidy Bringle
Iowa City Public Library's Local Music Project: An Update I Library...
http://www.libraryasincubatorproject.org/?p= 12828
Agenda Item 6G-6
PROJECT
ABOUT
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LIBRARIES GET CONNF
Iowa City Public Library's Local Music RSS Fe(
Project: An Update
by LIBRARYASINCUBATORPROJECTon Dec 6, 2013 •7:00 am No Comments Faceboc
Follow us!
We're so glad to be able to bring you an update on one of our favorite arts -incubating projects today: John Paulios from Iowa City Public Libraryjoins us as the new man in charge of ICPL's Local Music Project, which we featured THE THE BIG RE 201E
on the site back in 2012. just as it was kicking off in a big way Read on to learn more about how the library Is
expanding theri local music offerings and making connections with musicians in their community.! —Erin
[Will "WLMMI
Iowa City Public Library's Local
Music Project: An Update
by Jason Paulios, Senior Librarian, Adult
Services, Iowa City Public Library
We're approaching the second anniversary of the Iowa
City Public Library's "Local Music Project" music
download service with many things happening in this
collection. Since our first update with the Library As
incubator Project we've been busy promoting the
concept to other public library systems across North
America, increased the number of albums available for
download, and created a new upload interface for staff
to use.
As the new Senior Librarian, I've taken over the project
from now -retired Senior Librarian and project creator,
_ PUBLIC LIBRARY John Hiett. I've been very excited to be able to talk with
so many different Librarians from a variety of places,
many large urban public library systems seem to be In
ICPL Local Music Project promotional poster the planning or implementation stages for similar
projects. These phone discussions have helped us
clarify our vision for our project and we'll be interested
to see what larger systems with more IT resources can do with the concept.
I of 4 12/6/2013 12:14 PM
Iowa City Public Library's Local Music Project: An Update I Library...
http://www.libraryasincubatorproject.orgl?p=12828
Agenda Item 6G-7
Since July of 2012 the collection has grown from fifty-eight to 138 albums. We have albums in most genres
including: Rock, Metal, Jazz, Blues, Country, Folk, Ragtime, and Punk. In addition to new purchases in these
areas, this year we'll be specifically targeting underrepresented genres such as Classical, Hip -Hop, and Electronic.
Eligible county residents downloaded 11,384 Individual albums during the last fiscal year of July 2012 through
June 2013. the majority coming during the wave of summer publicity in the first quarter. Since patrons download
and keep these albums, we'll have to consider new digital collection benchmarks for this project as it doesn't follow
traditional material circulation criteria. We've seen a decrease in the number of downloads after the Initial
promotion, which was expected. It will be important that we keep promoting the service to new users periodically
throughout the year. We expect to do another campaign in the spring around the time of Iowa City's booming
Mission Creek Music Festival. A somewhat major IT decision will need to be made soon regarding how to better
serve mobile device users. Downloads are currently delivered as ZIP files which do not play well with mobile
operating systems. There are a few different unzipping apps for Android and iOS but they're not terribly user
friendly and, especially in the case of iOS, can't directly add the files to your device's music library.
New offerings in the collection:
Finally some hip -hop in the Project Some avant-garde, electronic music Expect nothing less than unabashed
via producer Tack-Fu's album from Alex Body's "no event" garage punk rock from a band called
"Chained Reaction" Slut River]
Probably the most important update this year was created by our Web Specialist, James Clark. He fashioned a
web application that easily allows staff outside of the IT department to upload new albums or update album
information. Prior to this tool's creation the workflow was much more complicated and James often performed
tasks that were better suited to other departments. The new process also involves fewer staff members and, as a
result, is much faster and reduces the possibility of miscommunication:
• As the Selector, I arrange the contracts, collect tax information, and rip and load the album onto the server in
FLAC format.
• The physical CD copy is then handed off to an AN Cataloger who does all original cataloging for our OPAC.
• He notifies me when the cataloging is completed and I use the new web upload tool which pulls metadata
from the catalog MARC fields to populate some fields of the form.
• Submitting the form causes the album information to be uploaded, album art is resized, FLAC files are
turned into MP3 and Ogg Vorbis formats for download, and 30 second preview clips for each track are
created in three formats (MP3, Ogg, and WAV to ensure compatibility for all browsers). Magic!
RECENT PO
Iowa City Publi
Update
Writer in Resid
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Featuring: Dan
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Library
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TAGS
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2 of 4 12/6/2013 12:14 PM
Iowa City Public Library's Local Music Project: An Update I Library...
http://www.libraiyasincubatorproject.orgl?p=12828
Agenda Item 613-8
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Screenshot of upload web tool after pulling in MARC content
Want More?
Iowa City Public Library Launches Local Music Preis ct I From Library Journal.
Exhibitic
Illustratic
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Linkuba
Makerspa
Month New
Perform
Pinterestt
Progra
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Theatre Vide
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ARCHIVES
Select Montt
ICPL's Loral Music Proiect FAQ I Covers the basic is -this -for -real? FAQs, plus a handy section called How Can MY
Library Do Something Like This, which includes great info for librarians who want to license local music for their
communities.
PDF version of Public Library Music Licensing Agreement I The Local Music Project FAQ also Includes this
downloadable license template that libraries can use if they want to launch similar collections.
Tags: Collection, Community Partnership, ICPL Local Music Project, Iowa City Public Library, local music,
Mission Creek Music Festival, Music, Special Collections
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Agenda Item 11A-1
MasterCard Report 27-Nov-13
Vendor
Dept
Expense
Description _ _ _
Amount
Aero Rental
10550420
449280
Miscellaneous Services & Charges
$104.50
ALA Store
10550110
436050
Registration
$256.50
Amazon.com
10550140
455120
Misc Comp Hardware
$382.47
Amazon.com/My office innovations
10550140
455120
Misc Comp Hardware
($18.12)
$230.00�
American Library Assoc 10550110 436050 Registration
Blick Art Materials
10550151
469320
Miscellaneous Supplies
$18.15
Brodart
10550152
469320
Miscellaneous Supplies
$32.48
City of Iowa City Landfill
10550121
445330
Other Waste Disposal
$46.00
$233 81 '
Dell 10550140 455120 '. Misc Comp Hardware
eCommerce Web/PayFlo Link
10550140
444080
Software Repair & Maintenance Services
$19.30 1
eCommerce/Payflo Pro
10550140
444080
Software Repair & Maintenance Services
$54.10
Fish Tail Records
10550220
477110
Music -CD
$18.00
$49.90
flicker.com
10550140
444080
Software Repair & Maintenance Services
$11.47
Hobby Lobby
10550151
469320
Miscellaneous Supplies
$24.34
Hy-Vee
10550151
469320
Miscellaneous Supplies
$45.83
Hy-Vee
10550151
469360
Food and Beverages
$60.00
ILA
10550110
436050
Registration
$29.70
Info Today
10550220
477040
Books (Cat/Ref)
$11.98
iTunes Store
10550210
477350
Online Reference
$20.00
Johnson's Cleaners 10550159 469320 Miscellaneous Supplies
Kolbe
10550110
436050
Registration
$269.70
Mailboxes of Iowa City
10550110
435055
Postage and Stamps
$490.89
Microsoft Windows Store
10550210
477350
Online Reference
$5.98
Play it again sports
10550159
469320 'Miscellaneous
Supplies
$159.99
Staples
10550152
469320
Miscellaneous Supplies
$50.97
Staples
10550110
452010
Office Supplies
$41.93
Staples
10550110
455090
Paper
$154,70
Wedge Pizza
10550151
469360
Food and Beverages
$10.75
World Trust
10550220�
477210
Non -Fiction Video-DVD
$165.00
Grand Total
$2,980.32