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HomeMy WebLinkAbout12-19-2013 Board of Library TrusteesMan s� IOWA CITY PUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 w Suvn Crzig•rwu 319d565300•d 319d565<9G•www.¢pl org BOARD OF TRUSTEES AGENDA 5:00 pm - 2"d floor Board Room December 19, 2013 Meredith Rich -Chappell, President Diane Baker Thomas Dean Mark Edwards, Vice President Janet Freeman Thomas Martin Linzee McCray Robin Paetzold, Secretary Jay Semel 1. Call Meeting to Order. 2. Public Discussion. 3. Approval of Minutes. A. Approve Regular Minutes of Library Board of Trustees November 21, 2013 meeting. 4. Unfinished Business. A. Contract with Lone Tree for library service. Comment: The Lone Tree City Council has informally approved the terms of the draft agreement, if you approve formally it will go back to Lone Tree for final approval. B. Naming policy discussion. Comment: The scope and general guidelines of a naming policy will be discussed before staff draft language. S. New Business. A. Consultant selection. Comment: the Strategic Planning Consultant Selection committee will have a recommendation at the meeting. Eleven proposals were received and three interviews were conducted. B. Policy Review: #815, Internet Use Policy. Comment: This is a regularly scheduled policy review. 6. Staff Reports. A. Director's Report. B. Departmental Reports: Children's Services, Collection Services, and IT Services. C. Development Office Report. D. ADA Update. E. Staff Inservice Day, December 13, 2013. F. Spotlight on the Collection. G. Miscellaneous. 7. President's Report. A. Appointments to Strategic Planning Committee 8. Announcements from Members. 9. Committee Reports. 10. Communications. None, 11. Disbursements. A. Review Master Card Expenditures for November 2013, B. Approve Disbursements for November 2013. Comment: November disbursements will be available Monday, December 16, 2013. 22. Set Agenda Order for January Meeting. 13. Adjournment ,aftt IOWA CITY *VjW PUBLIC LIBRARY Iowa City Public Library Meeting Agendas and Other Significant Events DECEMBER 19, 2013 JANUARY 23, 2014 FEBRUARY 27, 2014 Policy Review: Policy Review: Appoint Nominating Committee #815: Internet Use #601: Collection Development Policy Review. - Select Strategic Planning Consultant Review 2nd Quarter Goals/Statistics #812: Hours of Service New: Naming Departmental Reports: CH, CLS, IT 6 month Strategic Planning Update Set Hours for Next Fiscal Year OTHER: Legislative Reception,12/3, Departmental Reports: AS, CAS 5:30-6:30, Meeting Room A Departmental Reports: CH, CLS, IT Arts & Crafts Bazaar,120 Inservice Day, 12113 OTHER: One Book Two Book,1/17-19 MARCH 27, 2014 APRIL 24, 2014 MAY 22, 2014 Appoint Committee to Evaluate Director Election of Officers Meet as Members of Friends Foundation Policy Review: Policy Review.- President Appoints to Foundation Board #501: Statement of Authority #702: Library Programs #502: General Personnel Policies #703.• Cable TV Channel Programming Election of Officers #503: Administrative/Confidential Rights & Benefits Departmental Reports: AS, CAS Departmental Reports: CH, CLS, IT Departmental Reports: AS, CAS JUNE 26, 2014 JULY 24, 2014 AUGUST 28, 2014 Develop Ideas for Board Annual Report Review Board Annual Report Review Annual Staff Report Director Evaluation Adopt NOBU Budget Departmental Reports: CH, CLS, IT Departmental Reports: CH, CLS, IT Planning Update Departmental Reports: AS, CAS OTHER: Annual Board Dinner SEPTEMBER 25, 2014 OCTOBER 23, 2014 NOVEMBER 20,2014 Budget Discussion Budget Discussion Departmental Reports: AS, CAS Departmental Reports: AS, CAS Departmental Reports: CH, CLS, IT OTHER: 1213bmrdsked Agenda Item 3A-1 S � i V` A IJBLIC LIBRAPY 123 S. Linn St. • Iowa City, IA 52240 BOARD OF TRUSTEES Minutes of the Regular Meeting November 21, 2013 Members Present: Meredith Rich -Chappell, Diane Baker, Thomas Dean, Mark Edwards, Janet Freeman, Thomas Martin, Robin Paetzold, Jay Semel. Members Absent: Mark Edwards, Linzee McCray. Staff Present: Maeve Clark, Susan Craig, Kara Logsden, Patty McCarthy, Anne Mangano, Elyse Miller, Brent Palmer. Guests Present: Regenia Bailey. Call Meeting to Order. President Rich Chappell called the meeting to order at 5:03 pm. Public Discussion. None, Approval of Minutes. The minutes of the October 24, 2013 Library Board of Trustees meeting were reviewed. A motion to approve the minutes was made by Paetzold and seconded by Dean. Motion carried 5/0. Semel in at 5:04. Rich -Chappell changed agenda order to give a little more time for Board members to arrive before discussion with guest (Old Business). Discussion of Library Services to Lone Tree was discussed first. New Business. Library Services to Lone Tree. Craig seeks Board authorization for staff to draft a contract for library services with Lone Tree to be discussed by the Board in December so Lone Tree has something concrete to work from. Craig discussed the formula for payment in this contract. It is based on the percentage of circulation by their residents averaged over three years. That figure is applied to the tax support Iowa City provides to the Library. Contracts are ongoing unless one of the parties decides to change it. This continues a long standing service that we have provided to Lone Tree as an Open Access library. Lone Tree cardholders received a letter from us in November stating we would no longer be able to serve their community because the State Library determined this summer they were not an Open Access library according to Iowa criteria, Lone Tree people let their council know they wanted service from Iowa City. Paetzold asked if Lone Tree would reduce the amount of funding to their school library in order to contract with Agenda Item 3A-2 ICPL. Craig believes Lone Tree City Council will continue to fund their school library and also pay for library services from Iowa City, but that is their decision. A motion was made by Martin authorizing staff to draft a document to provide library services to Lone Tree. The motion was seconded by Paetzold. Motion carried 6/0. Janet Freeman in at 5:27 pm. Unfinished Business. Strategic Plan FY16. Craig introduced Regenia Bailey, a local consultant who has written several articles on nonprofit boards and strategic planning. Bailey gave an overview of the strategic planning process. She asked how many of the Board members participated in a strategic plan. Bailey believes strategic planning is a good use of resources and provides an opportunity to focus. She believes stakeholder engagement is an important part of process. Bailey discussed the survey design process which is critical and determines priorities. Questions to think about: How does the organization engage with its environment? What is innovation? How are you going to use the information that you gather? Further engagement in the process relies on letting people know how you used the information and thanking them for participating. Craig asked Bailey about the composition of evaluation committees. ICPL's last committee was comprised of Board members and staff members. Bailey said this is the most common makeup; some nonprofits include key donors. Martin asked if major users of the Library could be included. Paetzold wanted to be sure that there was a distinction being made between whom to include in the planning process as we go along. Bailey asked how strategic plans have fallen down in Board members' past experience. Freeman said a gap in implementation was most frequent downfall in strategic planning process she's been involved with. Semel said opportunities and threats take people away from the strategic plan and may become outmoded before it can get started because economic factors have an impact on their implementation. Dean said the last five year plan got more general each year so there was room to adjust year by year; flexibility was built into the plan. Freeman asked about characteristics of a good goal; Bailey said a broad goal with specific objectives is best. Freeman asked if goals are mostly idealized and not achievable. Craig said you are stating your priorities when you create your goals and they are doable and measurable. She gave an example of the current plan's goal to make the Library easier to use and more accessible and the years of effort that went into the facility improvements were are finishing. Craig said a lot of money and effort through these years has been toward achieving this goal. Bailey said addressing concerns and skepticism upfront give the process a much better chance to be successful. Bailey out at 5:50 pm. Paetzold, a member of the consultant selection committee, expressed concern we may have an unequal playing field by having Bailey speak at the Board meeting and is concerned about the perception of favoring a candidate by giving the person access to the Board. Craig said she did not expect an RFP from Bailey's company when she made the invitation based on writings the Board has been given. Craig has a personal relationship with several of the potential consultants. Martin asked about the composition of the Selection Committee and the process. The committee is Rich -Chappell and Paetzold from the Board; Craig, Mangano, and Logsden from the staff. Semel asked if all of the Board members could see the RFPs. Craig will check with the City to see if persons other than the designated Selection Committee members can review the RFPs. She does not believe so. There was discussion about full Board involvement in the 2 Agenda Item 3A-3 selection of the strategic planning consultant. Craig said there are eleven RFPs that the Selection Committee will review them and the pool will be narrowed down to a few who will come and present to the Selection Committee in person. Semel thinks it is strange to be on the Board and not be a part of the decision making and seeing all of the RFPs. Craig said Board involvement is in the actual planning which guides budget decisions we will make for the next five years. This is more important than selecting the strategic planning consultant. Freeman believes the process is fine. Dean said delegating a subcommittee to bring a recommendation to the Board is a normal process,just like delegating committees to review library board policies. Rich -Chappell said the logistical reality is there needs to be an element of trust for the committee. Baker reminded that people had an opportunity to volunteer for the committee to participate in the strategic planning consultant selection. Policy Review: #101, By -Laws. Staff reviewed the By -Laws and do not have any recommended changes. Craig reminded Board members these are their working rules and can be changed. There was a discussion about expanding the role of the Secretary. A motion to add the duties of President and Vice President to the duties of Secretary in their absence was made by Semel and seconded by Dean. Motion carried 7/0. Policy Review: #809, Conduct. This is a regularly scheduled policy review. Recommended changes align with the City ordinance for behavior on the Fed Mall. A motion was made by Dean to accept the policy with the changes made by staff and seconded by Paetzold. Motion carried 7/0. Policy Review: #813, Unattended Children. This policy is reviewed in conjunction with the Conduct policy. The policy is primarily the same but rewritten to emphasize the importance of supervision for children in the Library. Dean is concerned about 813,2 because it appears less specific about supervision. He said there are some 7 year olds who cannot be left alone in the Children's Room, while other 7 year olds can. Dean feels we need to designate and empower library staff specifically in this clause, and suggested this language: "A responsible person must also accompany any children who need supervision on library visits as determined by library staff," Paetzold asked about the liability associated with being responsible for a child for an hour. Clark said we are reluctant to turn a child over the police right away because we do not want to frighten a child. She believes staff is able to make decisions about how long/when to call police or take action. A motion to approve the policy with new language provided by Board members was made by Freeman and seconded by Martin. Motion carried 6/0, Semel out at 6:24 pm. Staff Reports. Director's Report: There are a couple of minor things yet to be complete for the building project. The Open House reception last week was really nice and well received by everyone who came into the Library. We received great press from Channel 2, Channel 9, and the Daily Iowan. Craig received very positive feedback about the Open House, FY15 Budget. Craig met with the City Administration and Finance department. The City is waiting for revenue projections from the County. Craig mentioned Johnson County is also changing 3 Agenda Item 3A-4 financial software and assessment information is not available yet. A proposed budget will be out in December. Legislative Reception. ICPL is hosting this annual event on December 3, 2013 from 5:30-6:30 pm. Freeman asked what the Legislative Reception was about. Craig explained the Public Libraries of Johnson County (PUC) host a reception each year to which legislators, politicians, the Board of Supervisors and trustees from each library come together to discuss issues of concern to the PUC libraries. It has been well attended in the past and Board members are encouraged to attend this year. Departmental Reports: Adult Services. Paetzold asked about Art Purchase Prize. Community & Access Services. Dean heard great things about the Vonnegut display. Development Office Report. December 7, 2013 is the Book Sale in the Gallery. Parking will be free from 10-5 downtown in the ramps. The Foundation's annual appeal was mailed one week ago. They are $2,000 ahead compared to this time last year. McCarthy reminded Board members to remember their gift! The Book Gala figures are not all in; it is expected to be approximately $1,000, McCarthy thanked Prairie Lights for their generosity in collaborating with us on this great event. Staff Inservice Day, December 13, 2013. Board members are most welcome to join us for all or any part of Inservice Day. Last year, all of the Board members spent time at Inservice Day. Spotlight on the Collection. No comments. Miscellaneous. No comments. President's Report. None. Announcements from Members. Martin said the State Library Director applications have been weeded down from 21 applicants. Four phone interviews were conducted last Friday. The hiring committee believes it is very important for the successful candidate be an advocate for all libraries and have an understanding of both small rural and large urban library concerns. There are now two candidates who will come to Des Moines for all day interviews in early December. Committee Reports. No report. Foundation meets December 4, 2013. Communications. Letter from Iowa Library Association, Disbursements. The MasterCard expenditures for October 2013 were reviewed. Martin asked if there is a credit card limit. Craig said each staff member who has a credit card has a different limit depending on Agenda Item 3A-5 the nature of purchases that department might make. A motion to approve the disbursements for October 2013 was made by Dean and seconded by Paetzold. Motion carried 6/0. Set Agenda Order for December Meeting. Strategic planning consultant. Lone Tree contract. Naming policy conversation; policy to be created and reviewed at February 2014 meeting. Adjournment. A motion to adjourn the meeting was made by Martin and seconded by Rich - Chappell. Motion carried 6/0. President Rich -Chappell closed the meeting at 6:50 pm. Respectfully submitted, Elyse Miller CITY �1 � Agenda Item 4A-1 �� 10 V V \/A\/A V I 1 1\�/� DIRECTOR Susan Craig *v i PUBLIC LIBRARY PHONE 319-356-5 FAX 319-356-5494494 123 S. Linn St. • Iowa City, IA 52240 www.icpl.org DATE: December 11, 2013 TO: Library Board FROM: Susan Craig, Library Director RE: Contract with Lone Tree Attached is a contract to provide library service to Lone Tree. As discussed, we previously served serving Lone Tree residents through the state-wide reciprocal borrowing agreement, Open Access. This summer the State Library determined that the school library in Lone Tree which receives some funding from the city of Lone Tree was not an eligible public library because it was not established by an ordinance and it did not have a library board. This meant Lone Tree residents could no longer receive free reciprocal service from Iowa City. Kara Logsden, Community and Access Services Coordinator, has worked closely with the mayor of Lone Tree, providing them with a lot of information on this complex jurisdictional issue and after discussion the Lone Tree City Council has informally agreed to the terms of the attached contract. This contract uses the same funding formula that is used in the Johnson County contract for rural residents, and the Hill's contract. It provides a phase in, with full payment coming in FY16. If you approve the contract it will then go to the Lone Tree City Council for final approval. Agenda Item 4A-2 CHAPTER 28E AGREEMENT BETWEEN THE IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES AND THE CITY OF LONE TREE, IOWA FOR THE PROVISION OF LIBRARY SERVICE TO LONE TREE, IOWA This agreement is made and entered into by and between the Iowa City Public Library Board of Trustees, and the city of Lone Tree, Iowa, ("Lone Tree'). WHEREAS, Section 392.4 of the Code of Iowa (2013) and Section 11-1-2-F(1) of the Iowa City Code allows the Iowa City Public Library Board of Trustees to contract with other cities to serve their residents; and WHEREAS, Lone Tree wishes to provide the residents of Lone Tree the opportunity to participate In the facilities and programs offered by the Iowa City Public Library ("Library'). NOW, THEREFORE, it is hereby agreed by and between the Iowa City Public Library Board of Trustees and Lone Tree as follows: 1. Duration and Termination A. The term of this Agreement shall commence January 1, 2014 (Fiscal Year 2014) for a period of six (6) months, and shall be renewed automatically for succeeding terms of one year each ("Contract Year"), unless written notice to the contrary is given no later than April 1 by Lone Tree or the Library. Such notice may be given by personal delivery to the Lone Tree Mayor or President of Iowa City Public Library Board of Trustees, or by regular mail to said officials. Unless terminated as provided herein or as provided by law, Contract Year shall run concurrently with the appropriate budgetary fiscal year for Iowa City and Lone Tree, as provided by law. 2. No Separate Legal Entity A. No separate legal entity is created by this Agreement. Each party will act as administrator of their own duties hereunder. 3. Purpose A. The purpose of this Agreement is the provision of library services to the residents of Lone Tree, Iowa. The extent and nature of library services will be determined by the Iowa City Public Library Board of Trustees, as provided by law. B. All services of the Library will be provided to all residents of Lone Tree, said Library services to be on the same terms and conditions as those provided the residents of the City of Iowa City ("Iowa City"), 4. Manner of Financing A. Lone Tree shall pay to Iowa City a sum of $3,500.00 for services from January 1, 2014 — June 30, 2014 and $7,000 for services from July 1, 2014-June 30, 2015. Thereafter, Lone Tree shall pay to Iowa City each year a portion of the real estate tax askings (commonly referred to as "property taxes"), which taxes are necessary for Library operations, as requested by the Iowa City Public Library Board of Trustees and approved by the Iowa City City Council. B. The portion of the Library's real estate tax askings that Lone Tree shall pay to the City in a specific Contract Year shall be a percentage of the real estate tax askings equal to the preceding three -fiscal - year average of the percent of total library circulation attributed to residents of Lone Tree. The three fiscal years used for this average shall be the most recent three fiscal years completed (see Exhibit A for an example, which is attached and incorporated herein), C. All payments made by Lone Tree to Iowa City shall occur quarterly commencing on the first day of July each Contract Year. The payment for January 1, 2014 — June 30, 2014 shall be due in one sum on March 1, 2014. D. The Library agrees to maintain records of said operational expenses according to generally accepted accounting practices. Iowa City and the Iowa City Public Library Board of Trustees further agree to Agenda Item 4A-3 make said records available to Lone Tree for auditing and inspection during ordinary business hours, upon reasonable notice by Lone Tree. E. The Iowa City City Council shall determine and approve an annual operating budget for the Library, after preparation and recommendation by the Iowa City Public Library Board of Trustees. More specifically, the Library and Lone Tree agree as follows: I. On or before January 15 of each year, the Library shall transmit to Lone Tree a proposed Library budget for the fiscal year which commences on July 1 of that year, in anticipation of budget preparation for the Contract Year to run concurrently with the upcoming fiscal year. ii. On or before February 15 of each year, Lone Tree shall transmit to the Library a resolution of commitment to fund Lone Tree's portion of the operating costs of the Library for the Contract Year which commences on July 1 of that year, which portion shall be determined in accordance with this Agreement. III, On or before March 15 of each year, Iowa City shall adopt a final Library budget for the upcoming Contract Year. Lone Tree shall thereupon be obligated to pay its share, as determined herein, of the adopted net budget for the Library's operating costs. IV. Subsequent amendments to the Library budget during any Contract Year shall not increase the obligation of Lone Tree for financial support, unless mutually agreed to in writing. 5. Property No real or personal property shall be acquired, held, or disposed of through this Agreement, other than the compensation outlined above. Each party shall preserve their own rights of acquiring, holding, and disposing of real or personal property. 6. Filing This Agreement shall be filed with the City Clerk of Iowa City and the City Clerk of Lone Tree, as well as with the Iowa Secretary of State's Office, and the Johnson County Recorder's Office. The mailing addresses for the parties are as follows: Library: President, Board of Trustees, Iowa City Public Library 123 S. Linn Street Iowa City, IA 52240 Dated this day of IOWA CITY PUBLIC LIBRARY BOARD OF TRUSTEES Approved by: Lone Tree: Mayor, City of Lone Tree c/o City Clerk PO Box 337 Lone Tree, IA 52755 r� LONE TREE, IOWA Mayor City Attorneys Office City Clerk Agenda Item 4A-4 Contract Exhibit A Formula for Determining Amount of Contract A. Total property tax support Iowa City provides for library operations in the coming fiscal year $4,588,508 B. Percent of total Iowa City Public Library circulation attributed to Lone Tree residents a. Fiscal year most recently completed (FY13) .22 % b. Fiscal year preceding most recently completed (FY012) .25% c. Two fiscal years prior to most recently completed (FYI 1) .23% C. 3-year average % .23% D. 3-year average as a percent of property tax support = amount owed $10, 579 Agenda Item 4B-1 i ! `�t IOWA CITY AW, PUBLIC LIBRARY B RA RY 123 S. ICity, DATE: December 11, 2013 TO: Library Board FROM: Susan Craig, Library Director RE: Naming Policy DIRECTOR Susan Craig PHONE 319-356-5200 FAX 319-356-5494 I plan to present you a proposed naming policy at your February meeting. Before drafting a policy it would be useful to have some board input on what you feel are the most important issues that need to be addressed in the policy. The City's policy was adopted in 2011 and our policies would have to be compatible with theirs. I have attached a copy of the 2011 memo to the City Council as well as the final adopted resolution and policy. The City's policy addresses the issue of naming an entire building or facility and authorizes each City Department Head to name other property. There is nothing to prevent the Library Board from adopting a policy regarding name of rooms, areas, collections or other spaces or things within the library building. www.icpl.org What should the scope of the policy be? Most recently naming areas of the building has been done in recognition of substantial gifts to the Foundation. During the last building campaign the Board pre -approved an amount of donation that was needed for naming of specified areas. At that time several areas were named in honor of significant donors, including the Computer Lab, the atrium reading room, the main lobby, the newspaper reading area, and most significantly the Ellen Buchanan Children's Room. Should the policy only cover areas of the building or should it include collections and services as well? For example, we have an annual program named in honor of a retired librarian, the Carol Spaziani Intellectual Freedom Festival. No monetary donation was made before this annual event was named. It was a decision made by the library director. There has been conversation about seeking a major donor for the Summer Reading Program. Is it appropriate to "name" the summer reading program? Is that a decision left to the Library Director and the Development Director or does the Board want to approve that type of decision? Many years ago we offered naming opportunities for areas in the nonfiction collection, a large plaque list the named collections and hung at the top of the stairs in the old building. Agenda Item 46-2 To what extent does the Board want to approve names and specific wording, and at what stage of the process? If a significant gift is dependent on the naming and the Development Director feels it is important to keep the specifics confidential would it be acceptable for a board representative ( the president?, the officers?) or the library director to provide approval? The policy should not be an impediment to receiving gifts. The Art Advisory Committee is authorized to accept gifts of art for the building. A naming policy is unlikely to affect that process, but it might if the Board wants to have prior knowledge of donors who will be named in the building (our practice is to identify donors next to permanent art works)? A general conversation, particularly about the scope of Board approval of naming would be helpful as policy language is drafted. Does the Board want to see more, the same, or fewer things named? Should the naming be restricted to donors or to others who have contributed to the success of the Library and/or the Iowa City community? Does the Board only want to deal with naming areas in the building or do they also want to approve naming programs, services or collections? The new policy will include language regarding recognition, duration/expiration, and the possibility of termination. Are there other topics that the Board wants to include? I hope to draft a policy after your discussion which will be shared with the Friends Foundation Board of Directors at their February 5, 2014 meeting for any feedback they may have. Then you will consider the policy on February 27. Agenda Item 46-3 city of iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: City Council FROM: Naming Policy Ad -Hoc Committee Maggie Elliott, Parks & Recreation Commission Liz Ford, Friends of the Animal Shelter Foundation Eric Goers, City Attorney's Office Misha Goodman, Animal Services Linda Kopping, Senior Center Patty McCarthy, ICPL Development Office Michael Moran, Parks & Recreation Mary Michel, Purchasing/Chair DATE: February 10, 2011 RE: Naming Policy Recommendation At your request, an ad -hoc committee of various city stakeholders was formed to develop a draft proposal of a naming policy for the City of Iowa City. We reviewed many policies from around the state, the University of Iowa, other universities, and a couple from Tom Markus and his previous city. The group felt that a short, sweet and simple policy that would give some discretion along the way, due to the many options that may arise would be the best way to go. This will serve as a set of guidelines for us to adopt and work with as the various fundraising projects occur throughout the city. The policy is attached to the resolution for your review. If there is anything that you would like us to revisit, rework or consider please let us know. Otherwise there is a resolution in place for your Tuesday formal meeting. There will be some members of the group available to answer questions at the Monday informal meeting. Agenda Item 4B-4 �yu'j" 11 Prepared by Mike Moran, Parks and Recreation Director, 220 S. Gilbert St., Iowa City, IA, (319) 356-5104 RESOLUTION ADOPTING A CITY OF IOWA CITY NAMING POLICY FOR BUILDINGS, FACILITIES OR PARCELS OF REAL PROPERTY Resolution No. 11-70 WHEREAS, the City of Iowa City wishes to establish a policy for the naming of City buildings, facilities or parcels of real property; and WHEREAS, this policy will assist in the fundraising efforts of the many city departments, commissions and foundations by providing guidelines for the recognition of both donors and those of historical significance to the City; and WHEREAS, a city ad -hoc committee that assisted in developing this policy recommends adopting this policy for the benefit of these activities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT; 1. The City Council adopts the attached City Naming Policy. Passed and approved this 1st day of march . 2011. Approved by Attest: 2u4e' � �- C�/ I it C— ITrCLERK City Attorney's Office Agenda Item 46-5 CITY NAMING POLICY A. Naming of Entire Building or Facility I. The naming of an entire building, facility or parcel of real property in recognition of an individual, organization, business or corporation, or other entity, shall first require the approval of both an ad hoc naming committee and City Council. The ad hoc naming committee shall be made up of the City Manager, the relevant City Department Head, and one member from the relevant City -affiliated foundation, if any. If the naming is in recognition of a financial donation to the City, the donation shall be in an amount no less than 50% of the total value of the entire building, facility or parcel of real property. Such financial donations shall be memorialized in writing in a standardized City Naming Agreement. 2. The decision to name a public facility after an individual on account of their historical or cultural significance or impact on the community shall be made no sooner than two years following their death. Recommendations for such a naming must come from the ad hoc naming committee, and be approved by City Council. B. Other Property. The naming of any other City property shall require the approval of the relevant City Department Head. C. Recognition. The entity having ultimate authority to approve the naming (City Council or the Department Head) shall also have the authority to approve both the wording of the naming and the means by which the naming is displayed and/or published. Appropriate naming recognition for a philanthropic act may be made in the form of a plaque, engraving, or other suitable form of recognition in acknowledgement and appreciation of a specific gift. D. Right to Rescind. The City Council reserves the right to rescind any naming or recognition given to any individual, organization, business or corporation, or other entity if at any time the individual, organization, business or corporation, or other entity is found to have neglected to uphold the standards of good citizenship, including, but not limited to, failing to make any portion of a promised financial contribution to the City. E. No Additional Rights. The individual, organization, business or corporation, or other entity after whom the City structure/facility, property, or improvements is named shall possess no additional rights to the City structure/facility, property, or improvements bearing their name, or to any other City property. F. Fundraising. All City Boards, Commissions, Departments, affiliated foundations, and other City entities shall take into account these policy guidelines when conducting fundraising campaigns, or making naming recommendations to the City Council or Department Head. Agenda Item 56-1 815 Internet Use Policy A proposal to revise and update an existing policy Proposal: Recommend changes to update the policy Issues: This is the regular three-year review of the Internet Use Policy. The State Library of Iowa also requires all public libraries to review and update their Internet Use Policy in order to maintain accreditation. The Internet Use Policy outlines how and where the public makes use of the Internet, The Library has 40 public Internet stations on the second floor, four public Internet stations and ten wireless - accessible laptop computers in the Teen Center and six public Internet stations in the Children's Room. There are two Internet express stations on the second floor, two on the first floor and one in the Children's room. There are nearly 100 hard -wired Ethernet ports throughout the building. Wireless Internet access is available throughout the library. The library will cease its wireless access support on the City Plaza area surrounding the Library in 2014 when the Iowa City Downtown District takes over that responsibility. The Iowa City Public Library does not filter Internet content, 815.3. This means that at times images that some users may find objectionable may be displayed on a monitor. While this is an infrequent occurrence Library staff will investigate complaints if the public or staff reports it. Any instance of child pornography will be immediately reported to the police. Other instances will be dealt with on a case by case basis. Users may be asked to switch Internet sites or log off a computer for the day if the site they are using is disturbing others, or if children in the vicinity might be exposed to sites featuring pornography. Refusing to comply will result in the loss of Internet privileges. Staff Recommendations: 815.2 Staff recommends dropping the statement about providing wireless access on City Plaza. The Iowa City Downtown District will provide wireless access in 2014 on the City Plaza. With the addition of the Internet express station in the Children's Room staff recommends adding the exception to the age limit for the express station. Staff also recommends adding the age restriction of teens to the wireless -accessible laptop computers and Internet stations in the Koza Family Teen Center. Action Required: Review and adopt as amended. Prepared by: Maeve Clark, Adult Services Coordinator December 2013 Committee members: Adult Services - Maeve Clark, Brian Visser and Melody Dworak; Children's Services — Vickie Pasicznyuk and Morgan Reeves; Community and Access Services — Kara Logsden; Information Technology Services — Brent Palmer Agenda Item 56-2 Iowa City Public Library 815 Internet Use Policy (See also Library Board policies Confidentiality (802), Conduct in the Library (809), Theft, Defacement or Alteration of Library Materials and Resources (811), and Library Copyright (814).) 815.1 The purpose of public access to the Internet is to augment the Library's collection and to support the community's informational needs, lifelong learning opportunities, and cultural and leisure activities. 815.2 Public Internet access is provided at designated computer work stations and through wireless and wired network connections available in the building City Plaza RedestFla , Mal; Time limits are placed on library equipment in order to provide access to as many users as possible. Internet -accessible work stations, with the exception of the Internet Express station, are reserved for children sixth grade and below in the Children's Department. Internet stations and wireless -accessible laptop computers are for use by junior and senior high school students in the Teen Center. 815.3 The Library does not filter Internet content. Staff may, however, limit images displayed on screens in order to ensure the secure and comfortable environment of the Library. 815.4 The Library is not responsible for enforcing any restrictions which a parent or guardian may place on a minor's use of this resource. 815.5 Use of the Library's Internet connection in an illegal, disruptive or destructive manner may result in the loss of Internet or library privileges. Adopted 12/28/95 Adopted 10/23/97 Adopted 4/22/99 Adopted 4/25/02 Adopted 4/28/05 Adopted 3/27/08 Adopted 12/16/10 Adopted 12/ /13 liMpolicyT1 Nnnet.doc Agenda Item 613-1 Children's Services Report Prepared for the Iowa City Public Library Board of Trustees, December 19, 2013 meeting By Vickie Pasicznyuk, Children's Services Coordinator • Renovation in the Children's Room is completely finished! The slat wall shelves arrived, and the result is fabulous. We have a first-rate power wall for seasonal and thematic book displays. • On November 9, the library hosted our annual Kids Chess Tournament. A record -breaking 80 kids participated, with nearly an equal number of parents staying to watch! • At the Staff Inservice Day, five Children's staff members were recognized for their years of service at the library; Nancy Holland, 35 years; Debb Green, 25 years, Karen Gordon, 5 years; Victoria Walton, 5 years; and Becky Gelman, 5 years. • One Book Two Book, A Celebration of Literature in the City of Literature will be held January 17-19. Author and illustrator Loren Long will be the keynote speaker. Long is best known for his Otis series, featuring a lovable tractor who befriends the animals on his farm. Long is also the #1 bestselling illustrator of President Barack Obama's picture book Of Thee I Sing, the re -illustrated edition of The Little Engine That Could by Watty Piper, and Mr. Peabody's Apples by Madonna. Other visiting authors include Laura Purdie Salas, Katherine House, Sarah Aronson, and Brian Farrey, as well as comic book artists Eric Gapstur, Phillip Hester, and Aaron Gillespie. Dan Wardell, Musick, Ana Merino, Nolte Academy, and the Children's Museum will provide Saturday's entertainment. As always, a full cast of children's book characters will be on hand to provide hugs and photo opportunities. • January 20-24 will be Speech and Language Awareness Week at the Iowa City Public Library. The Children's Center for Therapy and the Enrichment Therapy and Learning Center will be leading storytimes that week, as well as offering free screenings for speech development. • The R.E.A.D, program with the Therapy Dogs of Johnson County will have a fresh look beginning in January. With a new name, Sit Stay, R.E.A.D, with the Therapy Dogs of Johnson County, the program will reward children for participation by providing a free book after reading to the dogs four times. Children will keep track with newly designed bookmarks featuring paw print stamps on a dog bone. • On Saturday, January 25, a new program called Chemists in the Library will debut in the Children's Room, in partnership with university students. University students will volunteer their time to help kids get excited about science. With demonstrations and hands-on science experiments, it should be fun for the whole family. This program originated in Minnesota, and we are excited to bring it to Iowa City. It will tie in nicely with our theme for Summer Reading 2014—Fizz, Boom, Read! Agenda Item 613-2 Collection Services Department Report Prepared for the December 19, 2013 meeting of the Iowa City Public Library Board of Trustees Anne Mangano, Collection Services Coordinator Upgrade to CatalogPro On Tuesday, December 17, we expect to upgrade CatalogPro to a new version offered by Innovative Interfaces, our library system vendor. The upgrade is called EncoreES. The most noticeable difference is the look Sheep; Valerie Hobbs Requestit Hobbs. valene and feel of the catalog. The presentation is � OKS 2006 much cleaner and more organized. The 'aAvailable aUmemle Rcbon(Call number Addibonal aOons e JHOBBS VALERIE) more ability to refine your results remain on the left hand side, while all the action buttons, such as placing an item on hold or emailing a record are moved to the right, more visible to the patron. Some small changes were made to the refine search section. Patrons are able now able to limit results by date range, rather than specifying a year. The most exciting change is partial eBook integration. Although patrons are not able to check out eBooks using the catalog with this release (this should come in the near future), they are now able to see real-time availability of eBooks, including the number of available copies as well as the number of holds. An option to access the Overdrive page is available right on the results page. 0 ESOOK 2013 Available online (1 of 1 copies available; 0 on hold) The patron account page (where you can see what you checked out and your holds) will look a little different and -> Conned to tine online -)Image we have some more options to customize the catalog. Please take a look at the catalog and tell us what you think. Blu-ray Cases ICPL has a small collection of Blu-rays consisting of titles only available in Blu-ray (Star Wars) or combo packs (Disney and Criterion films); combo packs were divided up between the Blu-ray and the DVD collections. We currently do not actively select Blu-ray items. However, since we were receiving the Blu-ray discs through those combo packs, we made them available to patrons adding popular titles no longer available in DVD. The Blu-ray items were previously held in a DVD case, but had a Blu-ray sticker and call number. Help Desk staff made sure to tell patrons checking out Blu- rays that it would not work in a DVD player. However, patrons using Self - Checks often returned complaining that they didn't realize it was a Blu-ray disc. This month, we are repackaging the Blu-ray collection in specific Blu-ray locking cases, newly available from our vendors. They look exactly like cases you would see in stores, but have locking mechanisms that work with our system. We hope this change will help patrons find the format they need. Agenda Item 6B-3 INFORMATION TECHNOLOGY REPORT TO LIBRARY BOARD (December, 2013) Brent Palmer, IT Coordinator Network Our network engineer has been working hard to improve the library's network. First, we removed one of our connections to the Internet, which streamlined our network topology, but more importantly, improved bandwidth to the public Internet machines which are frequently used for streaming video or music. Jay has also reconfigured the wireless network to make it much more stable. Future enhancements by the city IT team will increase bandwidth for the staff computers and will build in more redundancy for our main Internet http://www.dispatch.com/content/cartoons/2010 connection. /09/29/stahler_20100929. htmI Cloud Strategic plan task 1.D.5 calls for us to assess the benefit of moving some of our software to cloud -based solutions. No doubt all of you have heard of "cloud computing", a term which has DINOSAURS NOW... TMc aaro. R° htt p://www. cloudtwea ks.com/2011/04/65-reason s-for-n ot- movi ng-to-t he-clou d-proceed-at-you r-own-risk/ become such a buzz word that it is used to describe just about any pay-as-you-go service that is Internet based. The information and technological landscape for libraries continues to evolve and, like the IT guy in the cartoon, we have to continue to evaluate the pros and cons of cloud options or face the consequences. We have completed task "b", which is to investigate the benefits of the Adobe Creative Cloud. The Creative Cloud is only cloud computing in the vaguest sense and represents another trend which is to provide software as a subscription instead of selling it. As soon as you stop paying for it, you can't use it anymore. In this case, Adobe products are seen as the industry standard without much competition. Reluctantly, we have decided to make the change in order to get the most up-to-date software even though the benefits seem to be decidedly in Adobe's favor. The assessment of moving email and storage to the cloud will come in the second part of the year so we will provide an update on that in a subsequent report. Agenda Item 6B-4 Equipment Microfilm Reader El Speaking of the end of dinosaurs, we recently retired on of our old microfilm scanners. Although these machines don't get a ton of use, they are an important resource for certain patrons, especially those doing genealogical or historic research. Not only is this new model easier to load, the software Old Microfilm Reader New Microfilm Reader used to scan and save the images is much better with options to email or save the images to a USB drive. Servers You may remember this from one of Hal's previous reports: The Library has a number of servers and workstations (43) that run in a "virtual" environment. There are no physical cases, keyboards, motherboards or mice you can touch. There is 'Just the software, ma'am."All of these "virtual" boxes are managed by special software (VMware) that runs on three very real, very tactile computers. We are in the process of upgrading this special software Last month, we upgraded two of the real servers that the virtual software runs on. Agenda Item 6C-1 Development Office Report Prepared for the Iowa City Public Library Board of Trustees December 19, 2013 By Patty McCarthy, Director of Development Annual Campaign Underway There is still time to make a 2013 charitable contribution to the Iowa City Public Library Friends Foundation to support the library. Donations to the Iowa City Public Library Friends Foundation which are mailed or delivered to the Development Office, or received on-line on or before December 31" may be deductible on your 2013 income tax return as a charitable contribution. Give online at our secure site using an American Express, Discover, MasterCard or Visa credit card. Please contact me at 356-5249 or patty-mccarthy(d)icol.oro if you have any questions. Thank you to everyone who has already generously responded to the Friends Foundation's annual request. Generous contributors have donated more than $27,500 since the annual appeal mailing was sent four weeks ago. The total is ahead of this time last year. This year's goal is $175,000. Uniaue Gift Ideas Have a "hard to gift to" friend or family member? How about making a donation in their name to the Friends Foundation? That could be the perfect holiday present! We will send a note to the person being honored to let them know about the contribution in their name, and your gift will be put to good use by the library. Or a Book End gift certificate can go a long way. The $5 pre-printed gift certificates are sold during store hours. $5 could purchase twenty children's and young adults books from the Book End, or one hardcover book and one paperback. Volunteers look forward to helping you at The Book End. It is open on the second floor of the library during these hours: Monday — Thursday: 10:30 am-7 p.m. Friday: 10:30 a.m.-5:30 p.m. on Friday Saturday: 10:30 a.m.-4 p.m. Successful Bazaar & Book Sale The Summer Reading Programs of the Iowa City Public Library will be supported by an additional $5,600 thanks to the many shoppers who found treasures at the library Arts & Crafts Bazaar. The second annual sale on December 7th featured more than 900 unique handcrafted gifts and goodies. And, the Book Sale hosted on the same day by the Book End 1 Committee of the Library Friends Foundation brought in more than $1,660. Thank you to the many volunteers who donated time at the sale in addition to their usual Book End shift, and to the volunteers from the Iowa City Downtown Rotary Club who helped us set up the tables, and unpacked many boxes of books. The book sale success also impacted the Book End store. It was twice as busy as on a typical Saturday with book sale customers who took their coupons to the store to buy another book and get one free. Agenda Item 6D-1 IOWA CITY I! PUBLIC LIBRARY 123 S. Linn St. • Iowa City, IA 52240 ,um Suun Craig—w 319356UM— 31L3WU%-vw pl.mg To: Iowa City Public Library Board of Trustees From: Kara Logsden, Community & Access Services Coordinator RE: City of Iowa City Notice Under the Americans with Disabilities Act Date: December3,2013 Recently Simon Andrew, Administrative Analyst for the City of Iowa City, asked all City departments to post the attached Notice regarding the Americans with Disabilities Act. This notice is posted in the Library Lobby and has been shared with all Library staff. At the Library, it is every staff member's responsibility to assure we make reasonable accommodations in order for patrons to access the Libraiys building and collections as well as participate in classes, programs and other services. Staff who work on public service desks are our front line of support and are expected to be at the ready when a patron asks for assistance. We frequently provide accommodations including retrieving a Library -owned wheelchair for patrons, pulling a book off of the top shelf of a book shelf, or retrieving a list of DVDs for patrons who are unable to use this Library collection without assistance. In addition to accommodations made by staff, the Library has a sound augmentation system in Meeting Room A that helps patrons hear programs better. We also have equipment available on the second floor that magnifies printed words so magazines, newspapers, and books are easier to read. The Library will hire an interpreter in order for a patron to participate in Library -sponsored and co -sponsored events. The City of Iowa City maintains a list of available interpreters, and we use this list when needed. This includes interpreters who know American Sign Language. The Library also offers services to assure collections are accessible. The At Home program provides Library materials by mail, for patrons who live in our service are, if the individual is not able to personally visit the Library. We have seen an increase in use of digital collections by persons with disabilities. Patrons who need larger print, or to listen to books, not only find these materials at the Library but are able to download eMaterials from home. OverDrive, the vendor who provides eBooks and eAudiobooks, also offers the "Library eBook Accessibility Program (LEAP)." Patrons with a print disability, who qualify for free membership to LEAP, may access additional eBooks once they apply and are accepted into the free program. In addition, The Library Channel extends programs in the Storytime Room and Meeting Room A to a wider -audience. The Library makes every effort to assure our collections, programs, services and building are welcoming and easily accessible for all members of our community. We welcome feedback and appreciate the opportunity to respond when a patron needs an accommodation to use the Library. Agenda Item 617-1 By Beth Fisher, Program Librarian It's official. Fall has fallen and winter is just around the corner. The Holidays will take center stage for the next few weeks, but after that winter sets in with a vengeance. For most people, winter is just something to get through each year, but for others, winter is a time to start planning. You know the type. You see them standing in the snow, staring intently at their covered yards. They're that neighbor, who for eight months of the year spends at least some part of each weekend on their hands and knees in their gardens, elbow deep in dirt. They're gardeners. For them, winter is not only a time to let the land rest but a time to start thinking about next year's garden —and the Iowa City Public Library is the place to start. For more than 20 years, the Iowa City Public Library and Project GREEN have partnered to host the Second Sunday Garden Forum series each winter. This winter's forums will be held on January 12, February 9, and March 9. Iowa City's own Jennifer Jordan kicks off the series in January with "Resources for Gardeners at the Iowa City Landfill and Recycling Center." Jennifer is the City of Iowa City's Recycling Coordinator, and she'll be giving us the inside scoop on the many resources and services of interest to gardeners that are available at the Iowa City Landfill and East Side Recycling Center: wood -chip mulch and compost, information or assistance with storm water management techniques, and hazardous waste disposal. Jennifer will have ideas for how to repurpose and reuse all sorts of things in the garden. In February, Polk County Master Gardener Rita Minard will present "Social Climbers ... Clematis for All Occasions." Rita, who is a member of the Volunteer Advisory Councils of the Iowa Botanical Center and a member of the American Clematis society, is an avid clematis collector and grower. She has more than 100 clematis plants in her own gardens. Rita will offer suggestions on planting, pruning, displaying and photographing different varieties of clematis. If you're a fan of gardening magazines, you've probably seen our March speaker's work. Susan Appleget Hurst is the former garden writer and editor at Better Homes and Gardens and other gardening magazines, and a returning guest to the Second Sunday Garden Forums. This year she'll present "Dream Garden Design" in which she'll share the lessons she has learned about gardens and garden design through years of scouting gardens. She'll break down garden design the easy way. All three of these programs will be held on the second Sunday of the month from 2 to 4 p.m, in Meeting Room A at the Iowa City Public Library. After each presentation, there will be a refreshment break followed by a question and answer session. All programs will be shown live on The Library Channel, Iowa City cable channel 10. The Library also has a large collection of gardening books and videos to help you prepare for spring, including a video stream. Visit http://video-stream.icpl.org/ and select the "Gardening & Nature" category, Agenda Item 6F-2 The Gazette By Melody Dworak, Collections Librarian, Iowa City Public Library January 1 is the day we resolve to lose weight. February 1 is when we start eyeing all that Valentine candy at the end of every aisle at the grocery store. If it takes more than 60 days to form a habit, what can we lean on to get us through those first two months of temptation and fatigue? Continually renewing your commitment is one strategy that can prove effective. The Iowa City Public Library's digital magazine service, Zino, can deliver what you want to know right to your computer, tablet, or smartphone. And if you're looking to gain immediate support to guide you through a weak moment, head to icpl.org/zinio and download the magazine that speaks to your goals. The most common New Year's resolutions include the following: lose weight/exercise more, save money, quit smoking/drink less, get a new hobby, maintain a better work -life balance, get organized, and read more. ICPL subscribes to magazines that speak to all of those things. If "save more money" is on your list, downloading them through an ICPL library card won't cost you a cent. Those looking to lose weight or exercise more can check out Runner's World, Weight Watchers, or Women's Health or Men's Health, among others. I recommend checking out a couple to see which magazine fits your style the best. You can check out as many as your device and bandwidth will allow. Personal finance resolution -makers can check out Kiplinger's Personal Finance, while business owners may wish to download Forbes. Those seeking a new hobby can browse through the many leisure magazines we have on photography, knitting or quilting, cooking, or farming and gardening. "Get more organized" is another common resolution. Inspiration on organizing within the home can be found in House Beautiful, House & Home, and Family Handyman Get Organized! Taking time out of your day to leisurely read magazines may help achieve a better work -life balance in general. To fit that "read more" resolution, download American Poetry Review, New York Review of Books, Publishers Weekly, or Reader's Digest. You'll find informative reviews on all of the latest books and can put a hold on what looks best in our catalog. Change isn't easy, but having a plan is the first step in creating new, positive, habits. The Library has the tools to get you started and help keep you on track. Visit soon to learn more about how 2014 can be your year. Happy Holidays from the Iowa City Public Library! IC, Lone Tree work out library solution I Iowa City Press Citizen I pr.., http://www,press-citizen.com/apps/pbcs.dll/article?AID=2013312010017 Agenda Item 6G-1 IC, Lone Tree work out library solution Written by Josh O'Leary Iowa City Press -Citizen Nov. 30, 20131 press-citizen.com The city of Lone Tree is expected to enter into a contract with the Iowa City Public Library for services after its residents received a letter stating that their ICPL card -holder privileges would be cut off this fall. The ICPL sent out the letter after a review by the state Iowa Library Services determined that Lone Tree School Library did not meet accreditation requirements necessary to take part in the statewide "Open Access" program. Through the program, people who live in a community with an accredited library are eligible to sign up for a card at other public libraries in Iowa. For many years, Lone Tree residents had been able to acquire a card in Iowa City through this system, but once the ICPL learned that the Lone Tree School Library was not accredited, it moved to cut off service. The two cities are now weighing a contract in which the city of Lone Tree would pay the ICPL annually so that its residents can continue to receive services. Iowa City currently has similar agreements with the cities of Hills and University Heights, as well as the county for rural residents. Under the agreement, which the Lone Tree City Council will discuss at its Monday meeting, the town would pay the ICPL $3,500 for the remainder of this fiscal year and $7,000 for FY 2015. After that, the ICPL would use the same formula as its other agreements to determine the contract cost, which it estimates will be about $10,000 using current numbers. For a small town, that's a significant cost, Lone Tree Mayor Rick Ogren said, but he expects the council to approve the contract. "It'll be about 3 percent of our budget, so it is a pretty good amount," Ogren said. Ogren said several residents concerned about losing their ICPL cards turned out at the last council meeting to discuss the issue. All told, there are between 100 and 200 Lone Tree residents who are card holders in Iowa City, City Council members and ICPL representatives estimate. The Lone Tree Library, which was part of a new addition built onto the school in 2002, serves as a media center for K-12 students as well as the town's public library through an agreement between the city and school. To be an accredited public library through the state, however, a facility must meet certain standards, such as specific hours of service, access for those with disabilities and being overseen by a board of directors. Ogren said he didn't know which areas specifically would need to be updated to meet accreditation, but he said it is a possibility in the future. "It's about a two-year process to become a public access library, so it isn't something that we could just, boom, make these changes," Ogren said. "So we need to do something in the I of 2 12/5/2013 2:02 PM IC, Lone Tree work out library solution I Iowa City Press Citizen I pr... http://www.press-citizen.com/apps/pbcs.dII/article?AID=2013312010017 Agenda Item 6G-2 interim." Iowa City will continue to provide library services to Lone Tree card holders while the agreement is being ironed out in the next month or two, said Elise Miller, ICPL's administrative coordinator. ICPL Community and Access Services coordinator Kara Logsden said once the agreement is in place, Lone Tree residents will become "resident card holders," making them eligible for more services than open access card holders, including eBooks and eMagazines "Once the contract is signed, Lone Tree residents will be able to receive full services," Logsden said. Reach Josh O'Leary at 887-5415 or joleary@press-citizen.com, 2 of 2 12/5/2013 2:02 PM DOWNTOWN BUSINESSES Agenda Item 6G-3 IOWA CITY PUBLIC LIBRARY ■ 1 3 SC'!T"i'.I;1R STE 7-T ■ 7i'?�VY.is';'L.DR^ IOWA CITY PUBLIC LIBRARY: THE HEART OF DOWNTOWN For more than a century, the Iowa Gity Public Library has been the heart of downtown. The Library has grown, improving collections, programming, and services, while remaining a community center that supports learning and ideas. Some of ICPI:s recent changes are more visible than others. Drop by and see their new -and -improved layout and updated appearance. Thanks to the Better Building, Better Service initiative, they have added self -check stations, a super -sized Help Desk, an attractive magazine reading area, and more. The future holds additional building renovations: a new Teen Space, a children's technology center, and a more convenient location for the Reference Desk. All of these improvements make for a more positive Library experience. Some things, however, don't change: fire Library is still stocked with the newest in fiction and non-fiction for readers of all ages. You can also find the latest editions of must -read newspapers and magazines. Their collection of movies on DVD, including new releascs and documentaries, upstages any Red Box. Their musical taste ranges from classical to curtenthits, and everything in between. They even offer free downloads from local bands. If you prefer pixel to paper, the Libraw has books, newspapers, and magazines all available for the eReader of your choice. Don't have an eReader? No worries, they offer pre -loaded Kindles for check out and have iPads for in-house use. Don't forget about ICPL's diverse programming. Need a resume makeover? Stop by Resume and Covet Letter Essentials. V fant to learn how to apply for jobs online? They offer classes on that too. Frequent Tech Help sessions allow you to bring your frustrating technology problems to a friendly librarian. Maybe you're looking for a book group, want to scan old photos, or research your family tree? Check, check, and check. Visit the Library's online calendar for upcoming programs. Programs for children are a library staple, evolving over the years from simple storytimes to special programs for toddlers, pre- schoolers, and even babies. Older children hone their technology skills at programs like Coder -Dojo and Minecraft. Library staff are knowledgeable and always eager to help patrons. As bestselling author Neil Gaiman once said, "Google can bring you back 100,000 answers, a librarian can bring you back the right one." Stop in today and let the Iowa City Public Library help you find the right one! COWNTOWN MAGAZINE • FALL 2113 Agenda Item 6G-4 FAVORITE PLACES and memories IF, .,' is?ndrene�r,-,c�� :irefiw-oft, ail:,- ,S;,,, iy la,_u �',ir 100,VUn o.,y fl.,,I. i.Ie379i!bla .. .iIEre,� .�'.ti'rr.1��.. ;:yr Iln,;'Via-h e&.ig,_ ,'t .AFr.... ,. Va(his, Ir. , S+ I_, l icl 'i,.: %card; P,:ir.gla, S,I 1c q r ._: U ,Ir,bh. I:I,&' .<'-tl_rr,. -L� -,,`t,c,"'r,L.,iCi'-r;a. al;PietrtB,n...,.' ,Z,b., iccon,I: i r_ I tit: ";ig SJ� s.,. l tuft 4h-.1 4,ar_ v,-rtr: Ci: 'a,-itc.i.. :c:-?„'ti, h,.,to_,. WHAT'S THE BEST PLACE TO HAVE SOME QUIET TIME DOWNTOWN? I used to go to George's in the afternoon and write. It was so quiet in there, I could write for hours or do revisions. Then happy hour would roll in and the place would get busy. That's when I packed up my computer, but sometimes I stuck around and that's when things got interesting. —Andre Perry Prairie Lights — just browsing! — Sally Mason Indoors, probably Fair Grounds. Outside, I just hangout on a bench with a book if it's a nice day. — Zach Wabls I make a point to revisit the Old Capitol a couple times each year. It's a great reminder of the industriousness and grandeur of our predecessors. — Nate Kaeding Way in the back upstairs in the library. —Pieta Brown u WHERE HAVE YOU EATEN THE MOST MEALS? I was raised on Pagliai's Pizza. When I was in the NFL it was one of the first places I visited after returning from San Diego after each football season. — Nate Kaeding Hamburg Inn #1 on Iowa Avenue was the beginning of the end of my freshman thighs. — Liz Mathis Z'marWs — classic mac'n'cheese, of course! — Cassidy Bringle NICEST THING THAT'S HAPPENED TO YOU DOWNTOWN People who stop me on the street and tell me I'm doing a good job! I love Iowans. — Sally Mason I met my husband on the Pentacrest, and more recently someone gave up their parking place for me when I really needed to get to a meeting! — Liz Mathis I left my iPod in class during my freshman year, and I got a Facebook message almost immediately from the person who had found it. We met in front ofTakanami and I had it back in less than thirty minutes from when I'd lost it. — Zach Wahls Agenda Item 6G-5 IF YOU MOVED AWAY, WHICH STORE OR RESTAURANT WOULD YOU WANT TO TAKE WITH YOU? Revival — I get more than half of my clothing secondhand. At Revival it's like they picked all of the cute stuff out of the other thrift stores and put them in one shop. — Cassidy Bringle Catherine's or Textiles. — Sally Mason New Pioneer Co -Op — Loyce Arthur A mayor should never answer this question! I can't imagine ever leaving Iowa City. — Matt Hayek FAVORITE DOWNTOWN MEMORY My wife and I attended a Steve Earl concert at the Englert Theater the night before our first son Jack was born. We couldn't think of a better way to end one chapter of our lives and start the next. Plus, my wife still swears that the walk back to the car induced Jack who was 5 days past due at the time! — Nate Kaeding I still remember when I played on the giant chessboard in front of the public library. It was a beautiful summer day and a lot of fun. I was only about twice as big as the pieces —I was in fourth grade. I lost the game pretty bad, though. — Zach Wahls I love walking through downtown after a big Hawkeye football victory. It's fun to see so many people so happy and united behind our Hawkeyes. —John Bacon I rode the bus downtown most weekends as a boy. My friends and I were regulars at the Rec Center, where I managed to rein a foosball tournament in the third grade. I also played a lot of video games at Aladdin's Castle, which used to be in the mall, and always stopped by Cookies-n- More or Barbara's Bake Shoppe. — Matt Hayek PLACE THAT FEELS LIKE "ONLY IN IOWA CITY" Short's Burger and Shine. It's uniquely and authentically Iowan and Iowa City. The original Short's was a shoe shine owned by Iowa City's first African -American business owners, Laurence Short and Kenneth Belle. — Nate Kaeding The Pentacrest lawn during Jazz Fest — Loyce Arthur Tobacco Bowl — Pieta Brown The UI Natural History Museum in MacBride Hall. -John Baron The Mill, The Deadwood, Hamburg Inn, Prairie Lights, Motley Cow, George's, the Fox Head, Oasis, the Englert. — Matt Hayek Lying on the lawn in front of the Old Capitol watching the fireworks so close overhead on the 4th of July. More recently, watching the first Iowa City Carnaval parade wind its way BEST PLACE TO PEOPLE WATCH through the streets of Iowa City! Patio of the Bread Garden. — Loyce Arthur — Nate Kaeding Standing just out of the rain with Bo Ramsey in the alley behind The Mill after a gig. — Pieta Brown The window of Panchero's. — Zach Wahls Yotopia or Molly's Cupcake on a weekend night. — Cassidy Bringle Iowa City Public Library's Local Music Project: An Update I Library... http://www.libraryasincubatorproject.org/?p= 12828 Agenda Item 6G-6 PROJECT ABOUT SUBMIT CONTACT DONATE TEAM PRESS ARTISTS WRITERS PERFORMING ARTS ESSAYS LIBRARIES COLLECTIONS LIBRARIANRESOC LIBRARIES GET CONNF Iowa City Public Library's Local Music RSS Fe( Project: An Update by LIBRARYASINCUBATORPROJECTon Dec 6, 2013 •7:00 am No Comments Faceboc Follow us! We're so glad to be able to bring you an update on one of our favorite arts -incubating projects today: John Paulios from Iowa City Public Libraryjoins us as the new man in charge of ICPL's Local Music Project, which we featured THE THE BIG RE 201E on the site back in 2012. just as it was kicking off in a big way Read on to learn more about how the library Is expanding theri local music offerings and making connections with musicians in their community.! —Erin [Will "WLMMI Iowa City Public Library's Local Music Project: An Update by Jason Paulios, Senior Librarian, Adult Services, Iowa City Public Library We're approaching the second anniversary of the Iowa City Public Library's "Local Music Project" music download service with many things happening in this collection. Since our first update with the Library As incubator Project we've been busy promoting the concept to other public library systems across North America, increased the number of albums available for download, and created a new upload interface for staff to use. As the new Senior Librarian, I've taken over the project from now -retired Senior Librarian and project creator, _ PUBLIC LIBRARY John Hiett. I've been very excited to be able to talk with so many different Librarians from a variety of places, many large urban public library systems seem to be In ICPL Local Music Project promotional poster the planning or implementation stages for similar projects. These phone discussions have helped us clarify our vision for our project and we'll be interested to see what larger systems with more IT resources can do with the concept. I of 4 12/6/2013 12:14 PM Iowa City Public Library's Local Music Project: An Update I Library... http://www.libraryasincubatorproject.orgl?p=12828 Agenda Item 6G-7 Since July of 2012 the collection has grown from fifty-eight to 138 albums. We have albums in most genres including: Rock, Metal, Jazz, Blues, Country, Folk, Ragtime, and Punk. In addition to new purchases in these areas, this year we'll be specifically targeting underrepresented genres such as Classical, Hip -Hop, and Electronic. Eligible county residents downloaded 11,384 Individual albums during the last fiscal year of July 2012 through June 2013. the majority coming during the wave of summer publicity in the first quarter. Since patrons download and keep these albums, we'll have to consider new digital collection benchmarks for this project as it doesn't follow traditional material circulation criteria. We've seen a decrease in the number of downloads after the Initial promotion, which was expected. It will be important that we keep promoting the service to new users periodically throughout the year. We expect to do another campaign in the spring around the time of Iowa City's booming Mission Creek Music Festival. A somewhat major IT decision will need to be made soon regarding how to better serve mobile device users. Downloads are currently delivered as ZIP files which do not play well with mobile operating systems. There are a few different unzipping apps for Android and iOS but they're not terribly user friendly and, especially in the case of iOS, can't directly add the files to your device's music library. New offerings in the collection: Finally some hip -hop in the Project Some avant-garde, electronic music Expect nothing less than unabashed via producer Tack-Fu's album from Alex Body's "no event" garage punk rock from a band called "Chained Reaction" Slut River] Probably the most important update this year was created by our Web Specialist, James Clark. He fashioned a web application that easily allows staff outside of the IT department to upload new albums or update album information. Prior to this tool's creation the workflow was much more complicated and James often performed tasks that were better suited to other departments. The new process also involves fewer staff members and, as a result, is much faster and reduces the possibility of miscommunication: • As the Selector, I arrange the contracts, collect tax information, and rip and load the album onto the server in FLAC format. • The physical CD copy is then handed off to an AN Cataloger who does all original cataloging for our OPAC. • He notifies me when the cataloging is completed and I use the new web upload tool which pulls metadata from the catalog MARC fields to populate some fields of the form. • Submitting the form causes the album information to be uploaded, album art is resized, FLAC files are turned into MP3 and Ogg Vorbis formats for download, and 30 second preview clips for each track are created in three formats (MP3, Ogg, and WAV to ensure compatibility for all browsers). Magic! RECENT PO Iowa City Publi Update Writer in Resid Programs Featuring: Dan Mini Book Mal Library The Big Read C TAGS Archives B. Children) COmml Partner Creati, 2 of 4 12/6/2013 12:14 PM Iowa City Public Library's Local Music Project: An Update I Library... http://www.libraiyasincubatorproject.orgl?p=12828 Agenda Item 613-8 tev[[ Xe�.lr Fo.a ""•an t•.,a«.. -w :a.... -mMn, 4.m .. NM." nu.ma 1".. M.n ..a rxt Ion: Et.:c..a u D GLcc..:eca en..t Y...1 :l,m[ Vl.p. u . bleed a .lual.t, Vr 4gv13r lv�, w papt•lnvalC TY:[•ranyu[l[tW v. YWtl OY �'.i le<.t[.u-tu[pi'a•.N e.r Lu[./ tM, Ip[yi• tigtlt[.Dtnl 'r p[So4. Ot games, 6[arm M19 ul...vllnu Wivn[ • Itl. mtl tteuetN W taq, ELYtiu[F n. 6.m tl MCVV .M1DpW e t 4Y e u tvpa.v[V velae nt 4:. muvi• Dv.W. Cue L9 �y.G lrnl. [tp3't. ' 41v..a[Jn[ac., MFay-.vy.: vD'm P.n.a 11arA.aa•wW Tcacx y (tl¢ent P¢e yme Naw %lu Ym yev MstWata 'tatle• VaWa e.-.. ia. hxr.nt.Cv VI'bpw fM Fmmm„wlllu :aai.IMrb.,.re.r ,� �.. ,•, .•. 'c; evn.H� WSyrlgytl wX+.r.rm 5�++uo+.0 RaN..un :� -r •n. ...[....r artrY.a.h. w[ cW,...yy y ....:. ._-_ ne Thaaa.tte MtY�. qW rn.rvt_YflrWlt.c f,nvp.•an..tafTmP n .. .Y..m_n-r.nwo 041q,:Yn>_N.-rIa Tnh.b.rle.t Screenshot of upload web tool after pulling in MARC content Want More? Iowa City Public Library Launches Local Music Preis ct I From Library Journal. Exhibitic Illustratic Librar Linkuba Makerspa Month New Perform Pinterestt Progra Special C Theatre Vide Workshop Invlpde ARCHIVES Select Montt ICPL's Loral Music Proiect FAQ I Covers the basic is -this -for -real? FAQs, plus a handy section called How Can MY Library Do Something Like This, which includes great info for librarians who want to license local music for their communities. PDF version of Public Library Music Licensing Agreement I The Local Music Project FAQ also Includes this downloadable license template that libraries can use if they want to launch similar collections. Tags: Collection, Community Partnership, ICPL Local Music Project, Iowa City Public Library, local music, Mission Creek Music Festival, Music, Special Collections Previous post Writer in Residence at Forbes Library: Three Programs 3 of 4 12/6/2013 12:14 PM Agenda Item 11A-1 MasterCard Report 27-Nov-13 Vendor Dept Expense Description _ _ _ Amount Aero Rental 10550420 449280 Miscellaneous Services & Charges $104.50 ALA Store 10550110 436050 Registration $256.50 Amazon.com 10550140 455120 Misc Comp Hardware $382.47 Amazon.com/My office innovations 10550140 455120 Misc Comp Hardware ($18.12) $230.00� American Library Assoc 10550110 436050 Registration Blick Art Materials 10550151 469320 Miscellaneous Supplies $18.15 Brodart 10550152 469320 Miscellaneous Supplies $32.48 City of Iowa City Landfill 10550121 445330 Other Waste Disposal $46.00 $233 81 ' Dell 10550140 455120 '. Misc Comp Hardware eCommerce Web/PayFlo Link 10550140 444080 Software Repair & Maintenance Services $19.30 1 eCommerce/Payflo Pro 10550140 444080 Software Repair & Maintenance Services $54.10 Fish Tail Records 10550220 477110 Music -CD $18.00 $49.90 flicker.com 10550140 444080 Software Repair & Maintenance Services $11.47 Hobby Lobby 10550151 469320 Miscellaneous Supplies $24.34 Hy-Vee 10550151 469320 Miscellaneous Supplies $45.83 Hy-Vee 10550151 469360 Food and Beverages $60.00 ILA 10550110 436050 Registration $29.70 Info Today 10550220 477040 Books (Cat/Ref) $11.98 iTunes Store 10550210 477350 Online Reference $20.00 Johnson's Cleaners 10550159 469320 Miscellaneous Supplies Kolbe 10550110 436050 Registration $269.70 Mailboxes of Iowa City 10550110 435055 Postage and Stamps $490.89 Microsoft Windows Store 10550210 477350 Online Reference $5.98 Play it again sports 10550159 469320 'Miscellaneous Supplies $159.99 Staples 10550152 469320 Miscellaneous Supplies $50.97 Staples 10550110 452010 Office Supplies $41.93 Staples 10550110 455090 Paper $154,70 Wedge Pizza 10550151 469360 Food and Beverages $10.75 World Trust 10550220� 477210 Non -Fiction Video-DVD $165.00 Grand Total $2,980.32