HomeMy WebLinkAbout01-16-2014 Housing and Community Development CommissionA G E NO A
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
SENIOR CENTER, ASSEMBLY ROOM
28 S. LINN STREET, IOWA CITY
THURSDAY, JANUARY 16, 2014
6:30 P.M.
1. Call Meeting to Order
2. Approval of the December 19, 2013 Minutes
3. Public Comment of Items Not on the Agenda
4. Staff/Commission Comment
5. Review of the FY15 Allocation Process
6. Discussion Regarding FY15 Aid to Agencies Funding Requests
• Discuss Aid to Agencies Applications
• Develop Aid to Agencies Budget Recommendation to Council
7 Monitoring Reports
FY14 Free Medical Clinic — Facility Rehabilitation (Ralston)
FY13 HACAP — Rental Rehabilitation (Jacobson)
FY13 Habitat — Acquisition and Rehabilitation (Matthes)
FY13 Charm Homes —Acquisition (Jacobson)
FY13 Neighborhood Centers of JC — Facility Rehab. (Bacon Curry)
8. Adjournment
Senior Center, Assembly Room
Please use the Washington Street entrance.
All other entrances will be locked.
r
CITY OF IOWA CITY
4 E .1"Al 0 "' R t", N Uid A/'
Date: January 9, 2014
To:
Housing and Community Development Commission
From:
Community Development Staff
Re:
January 16, 2014 HCDC Meeting
The following is a short description of the January 16th agenda items. If you have any
questions about the agenda or if you are unable to attend the meeting, please contact
Tracy Hightshoe at 356-5244 or by email at tracy-hghtshoe@iowa-city.org as soon as
possible.
Review of the FY15 Allocation Process
Staff will review the allocation cycle for the benefit of the current and new commission
members. Staff will also be discussing conflict of interest issues as they relate to the
allocation process.
FY15 Aid to Agencies Funding Requests
Please bring your FY15 Aid to Agencies funding applications to the meeting. At this
meeting, HCDC will formulate a budget recommendation to the City Council. As a
reminder, please review the City Council guidelines for these funds (enclosed).
Monitoring reports
• FY14 Free Medical Clinic — Facility Rehabilitation (Ralston)
Contact Barbara Vinograde, 337.4459, bvinograde@freemedicalclinic.org
• FY13 HACAP — Rental Rehabilitation (Jacobson)
Contact Heather Harney, 319.393.7811, hharney@hacap.org
• FY13 Habitat —Acquisition and Rehabilitation (Matthes)
Contact Mark Patton, 337.8949, mark@iowavalleyhabitat.org
• FY13 Charm Homes —Acquisition (Jacobson)
Contact Bruce Teague, 337.8922, bruce.teague@caringhandsandmore.com
• FY13 Neighborhood Centers of JC — Facility Rehab. (Bacon Curry)
Contact Brian Loring, 358.0438, brian-loring@ncjc.org
NOTE: The January 16, 2014 HCDC meeting will be held at the
Senior Center, Assembly Room (28 S. Linn St.) at 6:30 PM.
Please use the Washington St. entrance and use the elevators
to the first floor.
MINUTES PRELIMINARY
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 19, 2013 — 6:30 PM
DALE HELLING CONFERENCE ROOM, CITY HALL
MEMBERS PRESENT: Andrew Chappell, Cheryl[ Clamon, David Hacker, Jim Jacobson,
Peter Matthes, Dottie Persson, Christine Ralston, Rachel
Zimmermann Smith
MEMBERS ABSENT: Michelle Bacon Curry
STAFF PRESENT: Tracy Hightshoe
OTHERS PRESENT: Jerry Anthony, Adam Sullivan, Heath Brewer
RECOMMENDATIONS TO COUNCIL:
No recommendations.
CALL TO ORDER:
The meeting was called to order by Chair Andrew Chappell.
APPROVAL OF NOVEMBER 21, 2013 MINUTES:
Persson moved to approve.
Matthes seconded.
A vote was taken and the motion carried 5-0-1 (Ralston abstaining).
PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA:
None
STAFF/COMMISSION COMMENT:
Hightshoe explained that she would not be present at the January meeting and Steve Long,
Community Development Coordinator, would be taking her place. (Clamon and Zimmerman
Smith arrived during Staff/Commission comment)
Discussion Reaardina FY15 Aid to Agencies Funding Requests
Chappell discussed the allocation process for Aid to Agency Funding. He reminded the
Commission that City Council adopted guidelines. At least 80% of the total funding will go to
projects or agencies that meet a high priority based on CITY STEPS. He said the budget for Aid
to Agencies funding is $378,700 while the applications total around $567,000. He said at the
January meeting the Commission will make those recommendations and forward them on to
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 19, 2013
PAGE 2 of 4
City Council. He said this meeting tonight will be the time to decide what process the
commission will use to determine the funding recommendation.
Chappell said the Commission had a desire to get away from only relying on the funding history
of each applicant in determining their recommendations. He said that is why they decided to
focus on high priorities. He said the listed priority is what staff felt the main priority was based on
the agency's application and mission statement as it related to CITY STEPS. This is subject to
interpretation and HCDC can modify the priority if needed. Chappell said at his request
Hightshoe sent out an email to all the applicants indicating that if they dispute the identified
priority, they should reply with an explanation to Hightshoe.
Persson asked for some clarification on terms that were used in the guidelines such as
collaboration and innovation. Chappell said basically there is no definition than what one can
find in a dictionary. In terms of these two words, it was an attempt to get agencies to
collaborate and try innovative strategies to address issues. Chappell stated the commission
tries to fund agencies or programs that are not duplicative in the community. Zimmermann
Smith added that with dollars so stretched, organizations working in collaboration can
sometimes do more than individual organizations alone.
Hightshoe explained that in order to be considered a high priority for funding purposes, a
substantial amount of the organization's time and/or budget must be directed to the identified
priority.
Chappell said this is the first year since they started making funding recommendations to City
Council in which the Commission told the applicants that they shouldn't rely on the funding they
received previously. Persson asked if one high priority was of more value than another.
Hightshoe said in CITY STEPS the high priorities are all of equal value.
Chappell said this allocation process is a work in progress and for Commission members to
make notes as they go along so the process can be adjusted for next year.
The Commission discussed that $5,000 will be the minimum it will award to any organization.
Zimmermann Smith summarized the process the Commission members will go through on the
allocations before they make a collective recommendation to the Council.
The Commission discussed the feasibility of using a scoring system for this process. Jacobson
recommended that if they consider using a scoring system, they should determine the answers
they are looking for and then create the questions based on that. Consensus was to draft a
recommendation on the spreadsheet that staff will send out. Members will come with their own
recommendations and the discussion will proceed from there. Staff would not be summarizing
each member's recommendations.
Analysis of Impediments to Fair Housina Choice — Uodate
Chappell said the plan is to discuss the draft of the report at the Commission meeting in
January. Hightshoe said staff is still researching the role that the Commission is charged with in
regards to the report — Review, Approve, Recommend, etc.
Persson said she would like to see the recommendations in this report utilized in some manner
rather than just be put on the shelf.
HOUSING AND COMMUNITY DEVELOPMENT COMMISSION
DECEMBER 19, 2013
PAGE 3 of 4
Zimmermann Smith said she wondered what the place is for prodding Council on things that the
commission would like to recommend. Chappell said hopefully they will get that guidance from
staff about what they are looking for from the commission with respect to reviewing this
document next month.
Hightshoe said she will find out from their legal department what the charge of the Commission
is and what exactly they are supposed to do besides comment on the report. She said if there
are recommendations in the report that the Commission wish to recommend to City Council to
consider, it would need a majority vote to forward on to City Council. Zimmermann Smith said if
the Council says no to the commission they appointed to be looking at these types of issues, the
commission can recommend it again, especially if there's data to back up that something is
good for municipalities that resemble those like Iowa City.
Monitoring Reports
FYI MECCA — Facility Rehab (Ralston)
MECCA entered into a contract with the City and have received and accepted bids for
the work. The architect is now putting together the construction contracts but they still
need to have a meeting with City staff and the contractors before they can start, which
they hope to have by March 31.
FY14 MECCA — Aid to Agencies (Chappell)
MECCA was allocated $16,880 and they use part of it each month to offset the cost of
their medical director.
• FYI Neighborhood Centers of JC — Aid to Agencies (Chappell)
NCJC are using the $51,000 they received for overhead and childhood development
programs spread among their several sites.
FYI Neighborhood Centers of JC — Facility Rehab. (Bacon Curry)
Report from Bacon Curry deferred to January meeting.
• FY12 Mayor's Youth — Rental Housing (Bacon Curry)
Hightshoe reported that last year they built a four -bedroom single family home on the
northeast side of town in Stonebridge Estates, and they lease it out. She said the house
is occupied by four people with disabilities who share the common area and who each
get their own bedroom. She said they just finished the second home, which is about a
block from the other home and is also a single family home. She said they have leased
two of the units and will probably lease the other two within the next two months and at
that point the whole project will be closed.
FYI IV Habitat for Humanity — Land Acquisition (Clamon)
Habitat purchased five vacant lots and one abandoned house, which they demolished.
She said the grant was approved for four vacant lots but they were able to do more
because the prices were low. She said the award was $180,000, and all the lots have
been purchased.
ADJOURNMENT:
Zimmermann Smith moved to adjourn.
Jacobson seconded.
Motion to adjourn carried 8-0.
z
0
m
0
Z
W
0
0
w
W
w
w
F
z
Z)
�Cl)
ON
U
<Xv
Zw`o
m
mw
Ow¢
xoa
z
O
as
U)
O
t�
r
z
Wp
a0
00
V
W
j w�
0
Z N
ZGN
�2
gLLI
0Q
O
V
O
a
C7
z
H
7
O
x
N
LLJ
O
X
X
;
;
;
X
;
X
X
X
X
X
X
X
X
X
X
X
X
I
X
r
X
X
X
0
X
X
X
rn
rn
X
X
Lu
I
X
X
0
X
X
O
X
X
X
-
X
I
X
X
I
O
O
N
m
W
O
X
X
W
O
W
O
X
X
X
X
X
X
X
X
X
LU
X
X
X
M
X
X
X
X
X
X
X
X
n
X
X
X
X
X
1
X
X
I
I
X
r
X
X
X
I
I
X
X
XLU
r
X
X
X
O
X
X
X
X2-5
a
v
uO
It
M
Cl)
Un
co
m
�t
0
0
Ln
Ln
W
r
O
N
r
O
N
r
O
N
r
O
N
r
O
N
r
O
N
r
O
N
r
O
N
r
O
N
r
0
N
r
O
N
r
O
N
r
O
N
W
0)
�
0)
O
m
O
O
�
O
�
O
�
O
O
O
O
C
W
r
W
J
J
W
W
Z
W
z
It
W_
F
x
Z
O
C
F
w
y
J
V
N
Q
Q
O
J
2
d
G
V
Z
a
x
-2
_
m
x
W
W
L
O
V
d
Q
W�0.±
J
Y
U)
J
W
� Ci
a
Z
s
m
x
V
x
V
C
G
a
(9
a
2
a
2
Q
a
W
a
q
�a
N d'
n u u ii
W ,
YXOO;
CITY OF IOWA CITY
FY15 ALLOCATIONS TIMELINE
Dates Subject to Change
Dec. 4, 2013 Public notice that CDBG and HOME applications are available
Dec. 18, 2013 CDBG/HOME Applicant Workshop,
Emma Harvat Hall, City Hall, 4:00 PM
Jan. 6, 2014 CDBG/HOME Applicant Workshop
Emma Harvat Hall, City Hall, 10:30 AM
Jan. 17, 2014 Applications due to City of Iowa City by 12 noon
Feb. 20, 2014 HCDC meeting: question/answer discussion with CDBG/HOME
applicants. Iowa City Senior Center, 26 S. Linn St., 6:30 PM
Feb. 24, 2014 HCDC ranking forms due to City staff
Mar. 6, 2014 HCDC meeting: review of groupings and consensus funding
scenario. Possible recommendation to City Council on CDEG/HOAfE
funding awards. Iowa City Library, Meeting Room A, 6:30 PM
(CDBG/HOME applicants encouraged to attend, but not mandatory)
Mar. 13, 2014 HCDC meeting: recommendation on CDBG/HOME funding awards
(if necessary). Iowa City Library, Meeting Room A, 6:30 PM
(CDBG/HOME applicants encouraged to attend, but not mandatory)
April 1, 2014 HCDC justifications memo due for council packet
April 4, 2014 Draft FY15 Annual Action Plan done — 30-day comment period begins
April 17, 2014 HCDC meeting: Review FY15 Annual Action Plan and recommendation to
City Council
May 6, 2014 Expiration 30-day comment period on the FY15 Annual Action Plan
May 6, 2014 City Council: public hearing on the FY15 Annual Action Plan (If needed,
joint HCDC/City Council meeting) and resolution -approving the FY15 Annual
Action Plan
July 1, 2014 Start FY15 projects
(If awarded funding, no expenses may be incurred prior to both
July 1 AND execution of a CDBG/HOME agreement)
11/13/2013
®a CITY OF I®`V A CITY
Date: January 9, 2014
To: Housing and Community Development Commission
From: Tracy Hightshoe, Community Development Planner
Re: Aid to Agencies Guidelines
The City Council approved the following Aid to Agency guidelines at their July 23, 2013 meeting.
A letter was mailed to all FY14 Aid to Agency recipients on July 24, 2013 notifying them of the
changes for the upcoming application process. The Joint Funding application also included
these instructions. As a note, transportation is also a high priority. The City Council approved
this change to CITY STEPS on December 6, 2011.
1) Minimum allocation: $5,000.
2) New applicants are able to apply each year.
3) At least 80% of the applications awarded funding must meet a prioritized need as
identified below (high priority in CITY STEPS):
Crime Prevention and Awareness, Child Care, Youth Services, Life Skills, Financial
Literacy, Substance Abuse, Mental Health Services, Employment Training, Homeless
Services (as it relates to housing) and Transportation.
4) Up to 20% of the total funding may go to an organization that does not meet a high CITY
STEPS need. For these applications, priority will be given to innovation and level of
collaboration to address this need while avoiding duplicative services.
5) To be considered meeting a prioritized need, at least 50% of the agency budget or staff
time must be dedicated to meeting this need. Staff may request additional information to
support the agency's claim. Applicant can apply for a certain program within the agency;
however funding will be based on the program's budget and impact in addressing the
need identified.
>
L
L
O V)
N
L
,n
V
a
O
V
N
a~
Z
a O
O
V
S
..
C
yaj
n
yaj
L
'C
t
N
N
a
.0
N
W
a
a
O V
.�2
a Y
a
�°,
a
u
a
a
a
a
z
z
w
> pm,
d
5
°�
J
a
E
°
o
>
m
u o
a w
E +a•
E
m
E
E
'o
E
x
'^
«
a«?
i
E
Lm
n
E x
o y
?'x
>>
x a
m°
L
'o
E �o
m
U=
Lop w
2
`
d
W
N
t W
2
N
Lop
0°
>
x
x
`o
'O
c
po
u
n
E
�
p
N
a
o
S
p
g
o
O
o
0
S
0
S
0
0
g
000
O
E
0
0
0
0
0
o
S
yP
S
N
m
Val
S
S
O
a
0
0
0
S
O
S
6L
O
N
m
O
W
Oyf
VOf
L6,4
N
N
Z
Z
O
N
H
M
n
b
VOl
l0
Z
08
O
O
O
S
O
N
N
O
0
O
m
.i
m
Q
m
o
V1
m
Q
S
Q
p
O
0
Q
p
p
m
o
M
of
n
Z
Z
Z
O
Z
6
r1l
eai
1/F
V�
N
N
m�
V!
N
H
tR
N
Vf
h
m
Vml
n
O
a
O
S
O
QQ
S
O
l�
O
O
O
O
O
O
M
O
C
O
O
0
N
S
Z
6o
Z
S
oSSpa
Ny`
Z
S
QNQQ
Z
Z
Z
Qao
Z
v0i
M
N
N
V1
CJ
O
ry
m.
n
W
Epp
a
N
�LI
M
O
P
VZ4
�
1
E
G
I
i
m
apl
r
o
I
m
o
a
E
m
V
U
m
y
E
6
>
>
y
Y
c
v
o
y
E
.o
u
�.
v�
E
j?'
°
E
v°
a
m
�+
2
O
C
C
n
m
C
U
N
LL
V
7
C
f0
li
a
w~
o
a
°
w
E
E
��v
T
U
o
LL
o
M
«•
y`
N
O
a
U
C
'o
c
U
m`
E
E
E
w°
Y
tg
�i
x1O
v
a
m
U
U
U
0
W
LL
1Y
2
=
V
U%
Y
g
Z
d
K
h
Q
v
c
0
n
1'
t
d
Y
Y
V C
Y
F6
N O
w
ZV
E
O
C Eo
E
E `o
E 3
0
�
« w
Y
a
S m
c E
°
n C
q
m w
_
m
Y .-
m O
Y V
m na
m' c
o
_ Y
m
C A
L
N U
m
q C
U Y
M 9
c
oa
ou
u 0
3 p O j
e
O o S
N
^
} N N
!Q
O n
Z 7