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02-20-2014 Housing and Community Development Commission
REVISED AGENDA HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SENIOR CENTER, ASSEMBLY ROOM 28 S. LINN STREET THURSDAY, FEBRUARY 20, 2014 6:30 P.M. 1. Call Meeting to Order 2. Approval of the December 19, 201" & January 16, 2014 Minutes 3. Public Comment of Items Not on the Agenda 4. Staff/Commission Comment 5. Monitoring Reports • FY14 Free Medical Clinic — Facility Rehabilitation (Ralston) • FY13 HACAP — Rental Rehabilitation (Jacobson) • FY13 Habitat —Acquisition and Rehabilitation (Matthes) • FY13 Charm Homes —Acquisition (Jacobson) • FY13 Neighborhood Centers of JC — Facility Rehab. (Bacon Curry) 6. Discussion Regarding Applications for FY15 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) Funding - Question/Answer Session 7. Adjourn Senior Center, Assembly Room Please use the Washington Street entrance All other entrances will be locked. MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION DECEMBER 19, 2013 — 6:30 PM DALE HELLING CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Andrew Chappell, Cheryll Clamon, David Peter Matthes, Dottie Persson, Christine Zimmermann Smith Michelle Bacon Curry Tracy Hightshoe PRELIMINARY Hacker, Jim Jacobson, Ralston, Rachel Jerry Anthony, Adam Sullivan, Heath Brewer RECOMMENDATIONS TO COUNCIL: No recommendations. CALL TO ORDER: The meeting was called to order by Chair Andrew Chappell. APPROVAL OF NOVEMBER 21, 2013 MINUTES: Persson moved to approve. Matthes seconded. A vote was taken and the motion carried 5-0-1 (Ralston abstaining). PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None. STAFF/COMMISSION COMMENT: Hightshoe explained that she would not be present at the January meeting and Steve Long, Community Development Coordinator, would be taking her place. (Clamon and Zimmerman Smith arrived during Staff/Commission comment) Discussion Regarding FY15 Aid to Agencies Funding Requests Chappell discussed the allocation process for Aid to Agency Funding. He reminded the Commission that City Council adopted guidelines. At least 80% of the total funding will go to projects or agencies that meet a high priority based on CITY STEPS. He said the budget for Aid to Agencies funding is $378,700 while the applications total around $567,000. He said at the January meeting the Commission will make those recommendations and forward them on to HOUSING AND COMMUNITY DEVELOPMENT COMMISSION DECEMBER 19, 2013 PAGE 2of4 City Council. He said this meeting tonight will be the time to decide what process the commission will use to determine the funding recommendation. Chappell said the Commission had a desire to get away from only relying on the funding history of each applicant in determining their recommendations. He said that is why they decided to focus on high priorities. He said the listed priority is what staff felt the main priority was based on the agency's application and mission statement as it related to CITY STEPS. This is subject to interpretation and HCDC can modify the priority if needed. Chappell said at his request Hightshoe sent out an email to all the applicants indicating that if they dispute the identified priority, they should reply with an explanation to Hightshoe. Persson asked for some clarification on terms that were used in the guidelines such as collaboration and innovation. Chappell said basically there is no definition than what one can find in a dictionary. In terms of these two words, it was an attempt to get agencies to collaborate and try innovative strategies to address issues. Chappell stated the commission tries to fund agencies or programs that are not duplicative in the community. Zimmermann Smith added that with dollars so stretched, organizations working in collaboration can sometimes do more than individual organizations alone. Hightshoe explained that in order to be considered a high priority for funding purposes, a substantial amount of the organization's time and/or budget must be directed to the identified priority. Chappell said this is the first year since they started making funding recommendations to City Council in which the Commission told the applicants that they shouldn't rely on the funding they received previously. Persson asked if one high priority was of more value than another. Hightshoe said in CITY STEPS the high priorities are all of equal value. Chappell said this allocation process is a work in progress and for Commission members to make notes as they go along so the process can be adjusted for next year. The Commission discussed that $5,000 will be the minimum it will award to any organization. Zimmermann Smith summarized the process the Commission members will go through on the allocations before they make a collective recommendation to the Council. The Commission discussed the feasibility of using a scoring system for this process. Jacobson recommended that if they consider using a scoring system, they should determine the answers they are looking for and then create the questions based on that. Consensus was to draft a recommendation on the spreadsheet that staff will send out. Members will come with their own recommendations and the discussion will proceed from there. Staff would not be summarizing each member's recommendations. Analysis of Impediments to Fair Housing Choice — Update Chappell said the plan is to discuss the draft of the report at the Commission meeting in January. Hightshoe said staff is still researching the role that the Commission is charged with in regards to the report — Review, Approve, Recommend, etc. Persson said she would like to see the recommendations in this report utilized in some manner rather than just be put on the shelf. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION DECEMBER 19, 2013 PAGE 3of4 Zimmermann Smith said she wondered what the place is for prodding Council on things that the commission would like to recommend. Chappell said hopefully they will get that guidance from staff about what they are looking for from the commission with respect to reviewing this document next month. Hightshoe said she will find out from their legal department what the charge of the Commission is and what exactly they are supposed to do besides comment on the report. She said if there are recommendations in the report that the Commission wish to recommend to City Council to consider, it would need a majority vote to forward on to City Council. Zimmermann Smith said if the Council says no to the commission they appointed to be looking at these types of issues, the commission can recommend it again, especially if there's data to back up that something is good for municipalities that resemble those like Iowa City. Monitoring Reports • FY14 MECCA— Facility Rehab (Ralston) MECCA entered into a contract with the City and have received and accepted bids for the work. The architect is now putting together the construction contracts but they still need to have a meeting with City staff and the contractors before they can start, which they hope to have by March 31. • FY14 MECCA —Aid to Agencies (Chappell) MECCA was allocated $16,880 and they use part of it each month to offset the cost of their medical director. • FY14 Neighborhood Centers of JC —Aid to Agencies (Chappell) NCJC are using the $51,000 they received for overhead and childhood development programs spread among their several sites. • FY13 Neighborhood Centers of JC — Facility Rehab. (Bacon Curry) Report from Bacon Curry deferred to January meeting. • FY12 Mayor's Youth — Rental Housing (Bacon Curry) Hightshoe reported that last year they built a four -bedroom single family home on the northeast side of town in Stonebridge Estates, and they lease it out. She said the house is occupied by four people with disabilities who share the common area and who each get their own bedroom. She said they just finished the second home, which is about a block from the other home and is also a single family home. She said they have leased two of the units and will probably lease the other two within the next two months and at that point the whole project will be closed. • FY12 IV Habitat for Humanity— Land Acquisition (Clamon) Habitat purchased five vacant lots and one abandoned house, which they demolished. She said the grant was approved for four vacant lots but they were able to do more because the prices were low. She said the award was $180,000, and all the lots have been purchased. ADJOURNMENT: Zimmermann Smith moved to adjourn. Jacobson seconded. Motion to adjourn carried 8-0. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION DECEMBER 19, 2013 PAGE 4 of 4 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION ATTENDANCE RECORD 2012-2013 NAME TERM EXP. 11/15 1/3 1/17 3/7 5/7 6/20 8/15 9/19 10/17 11/21 12/19 BACON CURRY, MICHELLE 9/1/2014 X X X X X O/E X X O/E X O/E CHAPPELL, ANDREW 9/1/2015 X X X X X X X X X X X CHERYLL CLAMON 9/1/2014 X X X X X X X O/E X X X DRAGOO, SCOTT 9/1/2013 O/E O/E X X X O/E O/E --- --- --- --- DRUM, CHARLIE 9/1/2013 X O/E X X X O/E X --- --- --- --- GATLIN, JARROD 9/1/2015 X X O/E --- --- --- --- --- --- --- --- HACKER, DAVID 9/1/2016 --- --- --- --- --- --- --- X X X X HART, HOLLY JANE 9/1/2013 X X X X O/E X X --- --- --- --- JACOBSON, JIM 9/1/2014 X X X X X X X X O/E X X MATTHES, PETER 9/1/2016 --- --- --- --- --- --- --- O/E O/E X X PERSSON, DOTTIE 9/1/2016 --- --- --- --- --- --- --- X X X X RALSTON, CHRISTINE 9/1/2015 --- --- --- --- X X O/E X X O/E X ZIMMERMAN SMITH, RACHEL 9/1/2015 O/E O/E X X X X O/E O/E X X X Key: X = Present O = Absent O/E = Absent/Excused = Not a Member MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 16, 2014 — 6:30 PM ASSEMBLY ROOM, SENIOR CNTER MEMBERS PRESENT: Michelle Bacon Curry, Andrew Chappell, Cheryll Clamon, David Hacker, Jim Jacobson, Dottie Persson, Rachel Zimmermann Smith MEMBERS ABSENT: Peter Matthes, Christine Ralston STAFF PRESENT: Steve Long OTHERS PRESENT: Scott Hansen, KaQuishia Harrington, Heath Brewer, Ewa Bardach, Tracey Achenbach, Susan Gray, Kristie Doser, Diane Dingbaum, Heifi Cuda, Susie Poulton, Susan Wehr, Karen Suter, Barbara Vinograde, Karen DeGroot, Mary Palmberg, Jeff Kellbach, Nicole Hines, Jane Drapeaux RECOMMENDATIONS TO COUNCIL: The following FY15 Aid to Agencies budget, with the proviso that if there is more funding, every agency gets proportionally more, and if there is less each agency receives proportionally less, is recommended for City Council approval (passed 7-0). 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Y i V C U W m i U`U W U W v o p m 0 c T O 2 >u YO 0°0 i Op W u o ° o uW r mOWC r ba L L C p C LL W\ 3 EI W u O 1 0 +' O 12 N O1 0 w 0 fO '° Y z_ F U w �n W a a v =1 ° 'o f ° E° W '�-' ° u ,� E W"�' u° i L a E o O �. v 'N m F m v >° �-' 2¢ u u U o E V N O Ala ``` �i 0 NI¢ m rTai > a c O' L Q ,� W p JI¢ — 30 o v LL _� Olu L 3 W pp U W) p p .� O -° W¢ V L tO w .w Y Q W C Q V¢ E u V U a W LL LL S r U U O 2 i 2'Z d C' N O HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 16, 2014 PAGE 3 of 7 CALL TO ORDER: The meeting was called to order by Chair Andrew Chappell APPROVAL OF DECEMBER 19, 2013 MINUTES: The Commission agreed to defer approval of the minutes for the next meeting. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA: None. STAFF/COMMISSION COMMENT: None. Review of the FY15 CDBG/HOME Allocation Process Long explained that the applications are due January 17. He reviewed some of the important dates listed on the printed timeline in the Commissioners' packets: • February 20 — Q & A session with applicants • March 6 — Review of groupings and consensus scenarios • March 13 — Only necessary if business is not concluded at the March 6`" meeting Discussion Regarding FY15 Aid to Agencies Funding Requests • Discuss Aid to Agencies Applications • Develop Aid to Agencies Budget Recommendation to Council Chappell explained that this is a new process and that new guidelines were adopted by the City Council. The guidelines will require more scrutiny of the applications. He reminded the Commission that according to the guidelines at least 80% of the available funds need to be allocated to those that have a high priority. Chappell reminded the commission that DVIP's priority was classified as a high priority. Persson stated that she has a background with issues of homelessness, as she was on the Shelter House Board during the approximately ten years while the community was working to get a new facility built. She said that she has questions she wishes to be included as part of the minutes and hopes that City Council sees these questions: • Is DVIP requesting to be considered as a homeless service provider purely for funding priority purposes for this allocation or is it an overall shift in their mission? • How will DVIP be entering their data? They receive emergency services grant funding. All homeless service providers receiving this funding are mandated to participate in the State's Homeless Management Information System, which is ServicePoint. If recognized as a homeless service provider, will DVIP now participate in ServicePoint or do they intend to continue to be exempt and continue to enter their data in ALICE as other domestic violence providers do? • If this is a paradigm shift, has DVIP collaborated with Shelter House and the local homeless coordinating board to plan for this change or verify need for it? She said the criteria talks about collaboration, cooperation and innovation and if this is a paradigm shift then a look at that would be warranted, just like the 1105 project. She said in 2013 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 16, 2C14 PAGE 4 of 7 of the 133 women sheltered by Shelter House, 47% had histories of domestic violence. She repeatedly stated that if this is a paradigm shift, and she believes it is, collaboration, cooperation and innovation is warranted. She said she thinks the Commission tonight needs to address whether they will award money based on number of people sheltered or some other criteria, and do they have comparable data to determine that. She said she is asking that the Commission consider whether they are looking at collaboration, cooperation in placement of more permanent housing, participation in the workforce and access to mainstream resources. She said she was under the impression that this Commission would have a say in this. Chappell said the Commission always asks staff to make the determination where a given project or agency fits in CITY STEPS. He said with this process the Commission invited applicants to raise that issue if they thought the particular program they were asking for qualified under a different priority. He said for the particular program for which DVIP was seeking funding, and the Commission was clear that you can apply for and get priority for a specific program, staff made that determination. He said speaking for himself, absent some specific reason not to go along with that, he doesn't see any reason to question the high priority staff had given. He told Persson that she can certainly disagree with that and let that affect her recommendation. He said at this point the Commission has the information it had requested through the application process beside minor clarifications members might ask tonight. He asked for other follow-up on the points raised. There was none. The Commission members revealed how they individually made their determinations on funding, including only funding high priorities and funding only services that provide life-saving services. They decided to start with high priorities and tentatively fund them just to get the process going. Persson raised the question of why the Iowa City Community School District Family Resource Centers is not being funded through our tax dollars. Chappell noted that in the past he has not funded any City projects, since no other organization has the ability to raise funds by taxes like the City and the school district. Zimmermann Smith asked the ICCSD representative where the funding for the program came from before it started coming from the City. Susie Poulton explained that their federal grant ended and that money from some of the ICCSD funds can't be used for this program. Chappell asked if there are funds that can be used and Poulton said there were. Chappell said to him it's a question of the School Board prioritizing where they use their money. Several commissioners had reservations about the Community Corrections Improvement Association. Although they thought the work they were doing had merit, Hacker noted that the agency recently was hit by an unfavorable report from the State regarding mislabeling of where funds were used. Chappell asked the commission how they felt about the funding for DVIP. A majority of the members said they thought DVIP and Shelter House should be funded fully and equally. A representative from Shelter House was asked why they had requested nearly twice as much as they did last year. She replied that the City's funding for them has diminished in the past few years while the number of those being served has increased. In response to Jacobson's question, she said that the City's funding had dropped in real dollars and as a percentage of their total budget. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 16, 2014 PAGE 5 of 7 Persson said she felt that Shelter House could not be funded at less than DVIP especially when there are so many people with domestic violence in their background being housed by Shelter House. She said she supports both agencies. Bacon Curry noted in regard to Big Brothers, Big Sisters that the amount of request for funding from Iowa Citv seemed much higher than the amount requested from Coralville based on the number of clients served from each community. Several Commissioners commented that Four Oaks seemed to be relatively flush, and therefore, they did not recommend any funding. Heath Brewer of Habitat for Humanity Furniture Project said they are struggling with no funding now. He said they used to get funding from a City Landfill account, and according to Long that will not happen again. Brewer said there are other resources in town for furniture but the idea behind The Furniture Project is that they coordinate with many different agencies that are able to give their clients a referral to The Furniture Project. He said there's a need for more, but they can't afford it. The Commission moved on to the medium priorities and entered starting points of funding. Chappell asked the representative from Pathways why they had increased the amount requested substantially. The Commission agreed that it's the only program of its kind in town and is needed. Jacobson had issues with HACAP as he reported he felt the wages they paid qualified some of the workers for HACAP services. A representative from HACAP said their wages are comparable to the private sector. Chappell asked if it is true that their budget is $25 million. The representative said it is, but the Backpack Program, which is what they are requesting funding for, is strictly by contribution and has no funding applied to it. Chappell said he views that the same way he views the school district funding. Persson urged the Commission to look at Shelter House and DVIP again. Chappell asked if there are other Commissioners who want to adjust the number for Shelter House. Jacobson suggested putting both of them at $45,000. The Commission, discussed and debated where to make adjustments in their tentative funding numbers. Persson questioned what happened if more or less funding is actually received. Chappell explained that if they should get more or less funding, he proposed that every funded agency will then receive a proportional increase or decrease up to their actual request. Jacobson moved to recommend the Commission's Aid to Agencies funding recommendation with the provision that if there is more funding, every agency gets proportionally more up to their request, and if there is less each agency receives proportionally less. Persson seconded. The motion carried 7-0. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION JANUARY 16, 2014 PAGE 6 of 7 Monitoring Reports • FY14 Free Medical Clinic — Facility Rehab (Ralston) • FYI HACAP — Rental Rehab (Jacobson) FYI Habitat —Acquisition and Rehab (Matthes) • FYI Charm Homes — Acquisition (Jacobson) FY13 Neighborhood Center of Johnson County — Facility Rehab (Bacon Curry) All the monitoring reports will be deferred to the next meeting ADJOURNMENT: Zimmermann Smith moved to adjourn. Jacobson seconded. Motion to adjourn carried 7-0. z 0 U) 0 0 0 U z Z W 0 0 J W W yO F z Ov z N Q Z E O N 7 W 0< z 0 0 U z Z w� a0 00 U J W O WWN DUN Z r Z0N 7 Z F OQ U 0 Z Q U Z N M 0 1 x X x X x 0 x 0 LLJ x T o X X I I I X I x x x x x T N r x X x i i i X j X X X O X T 0 T o x x x o o X X X m X X I I X ! x 0 x x w O X X X 0 X X Xco I O 'O N eo W O X x w O W O x X X X N X X x X X X X x M X X x x x X X X P. x x X X x 0 X x X r r X X x 0 0 X x X O v LO d m r> in co m It co cm Ln u> WC rt I 0 N 0 N r 0 N T 0 N r 0 N r 0 N r 0 N 0 N 0 N r 0 N r 0 N T 0 N r 0 N W 07 W (M () 0) W Q) W FO) w J J W U w Z 0 F- C w z W Lu Z= yui F Q O I LU fn D J U U)Q Q G J Z C G U Q z m } O U z Lu = 0 w 2 O O W W W O C C7 Y H U 0 w F w �U z m U U 0 S 2 a Q� z N�' u n W , Gx00I r CITY OF IOWA CITY FY15 C®BG/HOME APPLICANT REVIEW Project Name & Page City of Iowa City Housing Rehabilitation Number P. 1 ProjectAddress UniverCity program boundaries, Towncrest, Twain & Grant Wood neighborhoods Activity Type Housing CITY STEPS Priority High — Rehab activities in owner -occupied housing units CITY STEPS Goal Rehabilitation activities to preserve and maintain the City's affordable Achieved owner -occupied housing stock (p.92) 0-30% MFI 30% Beneficiaries 31-50% MFI 30% 51-80% MFI 40% Amount Requested $250,000 0% interest with 50% forgiven if property maintained as their primary Repayment Terms residence. Remaining funds repaid at the time of sale or on a monthly basis depending on homeowner's ability to pay. Period of Affordability/ NA Compliance Period Percent of Project 100% Funded by CCBG/HOME Property Taxes Homeowners pay property taxes. rs:' ti Jtt,Ao CITY OF IOWA CITY The proposed program offers an innovative solution to assist homeowners by easing the cost burdens associated with home repairs. The improvements are targeted to homeowners in the UniverCity progam boundaries, Towncrest. Twain and Grant Wood areas. To encourage low -moderate income homeowners to make needed repairs, 50% is forgiven if the home remains their principal Documentation of residence for five years. Repayment for the remaining funds is based Project Need on the homeowner's ability to pay. Applicant is also requesting that up to $25,000 of the requested $250,000 be available for downpayment assistance to help low income homebuyers acquire the property. Once acquired, the rehab. program will assist with needed repairs to preserve the home and make healthier neighborhoods (examples include code violation corrections, energy efficiency, windows, doors, HVAC, bathroom or kitchen upgrades). Project Budget Applicant is proposing to assist 10 homeowners. $25,000 will be Discussion I used for project delivery. Project Coordination The Housing Rehabilitation office partners with the Salvage Barn to with Existing Services & offer homeowners free or discounted building materials. The program other Services Available also has a relationship with the Greater Iowa City Area Home Builders in the Community Association. Applicant History or The City has operated a housing rehabilitation for over 25 years and Capacity to Successfully I has experienced staff in place. In addition, the City successfully Complete the Proposed manages millions of dollars of federal funds for a variety of programs Project and projects each year. Summary of items 1. Will the project proceed if downpayment assistance is not an to be Addressed approved activity? it ^- h CITY OF IOWA CITY FYI CDBG/HOME APPLICANT REVIEW Project Name & Page Iowa City Cohousing Down Payment Assistance Number Page 13 ProjectAddress Miller Ave. (south of Benton Hill Park) Activity Type Housing CITY STEPS Priority Medium — Homeownership Assistance CITY STEPS Goal Priority Housing Needs: Elderly and small family owner households Achieved experience high degree of housing problems, especially cost burden. Beneficiaries 31-50% MFI 67% 51-60% MFI 33% Amount Requested $100,950 Repayment Terms Resale: Upon resale during the affordability period the unit must be sold to another homebuyer under 80% of median income. Grant. Period of Affordability/ Compliance Period Based on the HOME amount per unit received: 5, 10 or 15 years. Percent of Project 15°/u Funded by CDBG/HOME Property Taxes Property owners will pay taxes �111 A. CITY OF IOWA CITY Applicant will develop a new cohousing subdivision. The subdivision will consist of 30 homes, a shared Common House with guest rooms and kitchen facilities, shared spaces and private homes. The neighborhood will be multi -generational, contain social and economic diversity and have jointly owned common spaces. Applicant Documentation of requests funds to provide downpayment assistance (up to 15% of the Project Need purchase price) to five homes to income eligible homebuyers between 50-80% of median income. The homes available for downpayment assistance consist of studio, one and two bedroom units. The expected price points for the smailest studios will be under $100,000, one bedroom units between $120,000-$130,000 and two bedroom du lexes around $180,000. Homebuyers will receive up to 15% of the purchase price of the home. Applicant requests the resale provision (to be enforced by the Board of Directors of the condominium association). No funds are Project Budget repaid, but a mortgage is filed on the home that requires the home to Discussion be sold to another income eligible homebuyer throughout the compliance period. The home must be affordable to the next homebuyer. Homebuyers must contribute 5% of the purchase price. The rest of the balance will be financed through a private lender. Project Coordination Applicant was awarded a low interest loan through the Housing Trust with Existing Services Fund of Johnson County for land acquisition. Applicant has been other Services Availablea g workin with local lenders to secure construction financing and in the Community members of the LLC have contributed significant equity towards pre - development expenses. The applicant is organized as a limited liability company managed by Applicant History or a five person Board of Managers. One of the managing members is Capacity to Successfully the Finance Director for one of the City's Community Housing Complete the Proposed Development Organizations. She has 16 years of experience in Project housing and finance. Other members have various Board of Director experiences. 1) HOME funds shall only be approved for those projects where construction for the HOME assisted units is anticipated to be started within a year. Earliest zoning approval if a site plait is submitted by mid Feb. is May. 2) An environmental review is required before any construction Summary of Items begins. Will this be a problem given your schedule? to be Addressed 3) The total monthly debt to income ratio can't exceed 43% of the homebuyer's income. Homeowner association dues/fees are included in total monthly income. What is the anticipated monthly homeowner's fee? 4) What happens if a low income homebuyer can't contribute 5% at closing? h 1 ! CITY OF IOWA CITY FY15 C®BGIHOME APPLICANT REVIEW Project Name & Page Iowa Valley Habitat for Humanity — Land Acquisition Number Page 26 Saddlebrook Meadows Subdivision (possibly infiil lot for one lot if ProjectAddress available - citywide) Activity Type Housing CITY STEPS Priority Medium — Homeownership Assistance CITY STEPS Goal Increase the stock of affordable owner housing units for low income Achieved homebuyers (p. 47). Beneficiaries 0-50% MFI 100% Amount Requested $100,000 Recapture: 100% loan repaid upon sale during the affordability Repayment Terns period. Forgiven if homeowner maintains as their primary residence throughout affordability period. Period of Affordability/ 10 years Compliance Period Percent of Project 24% Funded by CDSG/HOME Leveraging City Funds $3.20 in other funds for each CDBG/HOME dollar requested. Property Taxes Property owners will pay taxes r CITY OF IOWA CITY Applicant will acquire land to construct three homes to sell to income Documentation of eligible homebuyers. Mortgage is typically around $650 due to no Project Need interest. Fair Market rent for a three bedroom home is $1,257. The homes are affordable to those at 30-50% median income. Affordable housing in Iowa City is a large need. Project Budget The cost per unit is $140,000 Discussion Project Coordination Iowa Valley Habitat for Humanity works with volunteers, donors, with Existing Services & agencies, churches, and businesses to build permanent, safe housing other Services Available for persons under 50% of median income. in the Community Staff recommends no funding at this time. Due to ongoing compliance concerns, staff recommends no funding at this time. If no additional compliance issues are noted during FY15, staff recommends funding consideration in FY16. Recent issues: 2625 Indigo Court — CDBG Assisted. Home was to remain affordable to !ow income homebuyers until 9-8-2018. Habitat sold the house in Applicant History or 2003, and it was deeded back to Habitat in March 2010. Habitat then Capacity to Successfully leased the house, without a valid rental permit, beginning 2011 until Complete the Proposed fall of 2013. Habitat never informed City staff of this, and staff Project discovered it when investigating a complaint on neighboring property. City issued a Notice of Default and Opportunity to Cure to Habitat on 8-16-2013 and then demanded repayment of the CDBG funds. In October 2013 Habitat sold the property to Able LLC and repaid the CDBG loan. 2713 Whispering Meadows Drive — FY08 CDBG/HOME assisted home completed 6/28/2012 was not built per the City approved design. Habitat submitted a design approved by City staff; however was not built per the approved design. The home is not in compliance with the Affordable Housing Design Guidelines. :if i gglw ll CITY OF IOWA CITY FYI CDBG/HOME APPLICANT REVIEW Project Name & Page Number The Housing Fellowship — CHDO Operating D.36 Project Address 322 E 2Id Street, Iowa City i Activity Type Housing CITY STEPS Priority High - CHDO Operating Expenses CITY STEPS Goal Achieved Need for increased capacity within non-profit organizations that develop affordable housing (p. 37). Beneficiaries Agency -wide. Owns and manages 163 affordable rental homes. Amount Requested $20,000 or 5% of the final HOME entitlement allocation. Repayment Terms Grant Period ofAffordability/ Compliance Period N/A Percent of Project Funded by CDBG/HOME I f 4.3%of administrative budget g Property Taxes Tax Exempt � r � CITY OF IOWA CITY The Housing Fellowship (THF) has been in operation since 1990. THF now owns and manages 163 affordable rental units occupied by low-income households, developed and sold 17 owner -occupied homes into a land trust to ensure permanent affordability and administers a revolving, loan fund for low-income renters to pay for i security deposits. The financial management responsibilities have Documentation of grown extensively. Project Need I THF currently has six full time employees. The CHDO funds requested will help THF achieve financial stability and cover operating costs to plan housing projects. The 2007 Affordable Housing Market Analysis encourages the City to increase the capacity of non-profit housing providers that develop affordable housing. The project is an operational grant allowed under the HOME program. Project Budget The HOME program caps CHDO operating expense to 5% of the Discussion HOME allocation. Funds allocated for CHDO operating expenses are not an eligible cost for CHDO set -aside funds. Project Coordination with Existing Services The applicant has a long history of working with a variety of agencies, other Services a organizations and private businesses. THF is a partner with the City tyailable in the Community of Iowa City for the UniverCi Neighborhood Partnership Program. y � 9 p g Applicant History or Applicant has successfully managed hundreds of thousands of dollars Capacity to Successfully of CDBG and HOME funded projects. THF has experience and a Complete the Proposed successful track record with the acquisition, construction and Project manaaement of affordable housing. THF qualifies as a Community Housing Development Organization (CHDO). Summary of Items to be Addressed FY15 C®BG/H®ME APPLICANT REVIEW CITY OF IOWA CITY Project Name & Page The Housing Fellowship, Affordable Rental Housing Number P. 46 Project Address Site not identified Activity Type Housing CITY STEPS Priority High - Non -student renter households up to 50% of MFI CITY STEPS Goal Achieved production of new affordable rental units. Beneficiaries 31-50% mfi - 7% 51-60% mfi- 93% Amount Requested $300,000 Repayment Terms 20-Year balloon payment at 0% interest Period of Affordability/ Compliance Period HOME regulations require 20 years Percent of Project 5% Funded by CDBG/HOME Property Taxes Paid according to Iowa law for LIHTC projects. The applicant estimates tax payments of $23,800 per year. 1 nirk3 L''S . 011 r• CITY OF IOWA CITY The applicant proposes to acquire land and construct 14 two bedroom units and 14 three bedroom units for a total of 28 units. The applicant will form a Limited Partnership to apply for Low Income Housing Tax Credits. Documentation of CITY STEPS and the 2008 Housing Market Analysis projected the affordable Project Need housing demand at 649 units (544 renter and 105 owner units). The most recent Cook Apartment Survey identified the vacancy rate at 1.38% or less for two and three bedroom units. This project will contribute 28 units of affordable rental units. The cost per unit is $208,942. Total project cost is $5,850,364, Debt coverage ratio is 1.3 through years 1-20. Operating expenses are about 1.5 times higher than the minimum amount as required by the City. Please Project Budget explain. Discussion THE plans to exercise the right of first refusal and purchase the units from the LP at the end of Year 15 for 15 additional years of affordability. Before committing funds, the City will conduct an underwriting review based on the City's established criteria. Project must comply with all Iowa Finance Authority requirements as a LIHTC project as well. Project Coordination The applicant has a long history of working with a variety of agencies, with Existing Services & organizations and private businesses to ensure the success of each project other Services Available and of the families living in each home. THE owns and manages 93 rental in the Community units and manages 70 LIHTC rental units. Of the 163 homes, THE constructed 93. Applicant History or Applicant has successfully managed hundreds of thousands of dollars of Capacity to Successfully CDBG and HOME funded projects. THE has experience and a successful Complete the Proposed track record with the acquisition, construction and management of affordable Project housing. THE qualifies as a Community Housing Development Organization (CHDO). 1. If not awarded tax credits, can applicant proceed with a smaller affordable renta! project? 2. Based on the new 2014 HOME rule, the City must examine the financial Summary of Items condition of projects with 10 or more HOME assisted units annually. to be Addressed HUD allows the City to collect ongoing rental monitoring fees for this expense. The City has the option to charge and collect a reasonable fee from the LP during the affordability period. 3. Can applicant accept partial funding? i r CITY OF IOWA CITY FY15 CDEG/DOME APPLICANT REVIEW Project Name & Page Shelter house — Rapid Rehousing Number P. 62 Project Address Citywide, Iowa City Activity Type Housing CITY STEPS Priority High — Persons & Families At -Risk for Homelessness CITY STEPS Goal Need to maintain persons/households in their existing housing to not Achieved increase the number of homeless. Rent and utility deposit assistance encouraged to maintain housing. (p. 92). Beneficiaries 0-30% 100% Amount Requested $75,000 Repayment Terms Grant Period of Affordability/ N/A Compliance Period Percent of Project 34% Funded by C©BG/HOME Property Taxes Tax Exempt r � CITY OF IOWA CITY CITY STEPS identifies homeless prevention and special needs transitional housing as high priorities. Applicant requests funds to establish a rental subsidy program (Rapid Rehousing) of up to six months to provide financial assistance to households working with Documentation of Shelter House case managers transitioning to permanent housing. Project Need The amount of assistance provided is based on the housing barriers faced by the household. Shelter House case managers continue to work with clients for up to six months after the client transitions to housing on issues related to housing/employment retention, money management, and preparation for when rental assistance ends. Total budget is $220,000. The client rents are capped at the fair market rate for Iowa City. Applicant secured federal and local grants Project Budget to operate the program. CDBG/HOME funds will be used for rental Discussion subsidies. Case management and security deposit assistance paid through Emergency Shelter Grant or Housing Trust Fund dollars. Project Coordination with Existing Services & other Services Available in the Community Applicant history or Capacity to Successfully Complete the Proposed Project Summary of items to be Addressed The applicant has a history of working with several area partners. This project will rely on partnerships with HUD, local landlords, and the Hcusing Trust Fund. Applicant has successfully administered federal, state and local funding awards. i. iiasea on mum-_ I earw rules, ine program may nave to oe structured more like Section 8 payments and provide assistance for at least 12 months. Is applicant willing to change program requirements to be HOME TBRA eligible? 2. Income payments under the CDBG program are limited to three months and are considered a public service activity. Project will only qualify as a HOME TRBA project in this funding round. 3. All units must be inspected per the Section 8 Housing Quality Standards (HQS). HQS inspections for non -voucher holders must be in Iowa City. How many anticipated units will need an inspection? 4. Preference may be given to homeless persons, however applicant must advertise to the general population. After applications are received, applicant can apply their preference category. 5. Does applicant anticipate difficulty in locating landlords willing to participate in the program? ^r , �aa WIII.�.Z� CITY OF IOWA CITY FY15 CDBGIHOME APPLICANT REVIEW Project Name & Page I The Arc of Southeast Iowa — Outdoor Recreation Area Number I Page 70 I i ProjectAddress 2620 Muscatine Avenue Activity Type Public Facility I CITY STEPS Priority High - Daycare Facility CITY STEPS Goal Provide supportive services to non -homeless special needs Achieved populations of Iowa City. 0-30% MFI 47% Beneficiaries 31-50% MFI 14% 51-80% MFI 20% Above 80% 19% Amount Requested $100,000 Repayment Terms Earned grant Period of Affordability/ 10 years Compliance Period Percent of Project Funded by CDBG/HOME 90% Property Taxes Tax Exempt r + CITY OF IOWA CITY The proposed project is for the purchase and installation of ADA compliant accessible playground equipment, fencing, and surface needed to provide a safe recreational area. The ARC of Southeast i Documentation of Iowa will be one of the few providers to provide an afterschool I I Project Need program to children with disabilities. This equipment will provide the outdoor activities needed onsite rather than having to transport children, thus allowing more children to participate. Project Budget The applicant has a bid from a contractor for the proposed project. Discussion Potential volunteers may lower the installation cost for the playground equipment. There will be $11,300 in matching funds. Project Coordination The Arc of Southeast Iowa is the oldest continuously operating with Existing Services & other Services Available provider agency in Iowa City. it partners with the Iowa City Parks and in the Community Recreation Department and other providers. Applicant History or Capacity to Successfully In the last five years, the applicant has received three CDBG awards Complete the Proposed and has successfully administered these funds. . Project (1) All work will be subject to federal labor provisions (Davis Bacon — prevaiiing wages) and must comply with federal procurement Summary of Items standards (sealed bids for construction) for the proposed work. to be Addressed (2) Part of the reason for the equipment is the addition of the afterschool program. Can the agency support the afterschool program? FYI C®BG/HOME APPLICANT REVIEW CITY OF IOWA CITY Project Name & Page Broadway Building Improvements: Phase II Number P,80 ProjectAddress i 2105 Broadway Street I Activity Type Public Facilities CITY STEPS Priority High -Youth Service Facility CITY STEPS Goal Improve/maintain existing public facilities (p.92) Achieved 0-30% MFI 51% 31-50% MFI 10% Beneficiaries 51-80% MFI 3% Over 80% MFI 36% Amount Requested $81,400 Repayment Terms Earned Grant I Period of Affordability/ Compliance period of 8.1 years Compliance Period Percent of Project g1.5% Funded by CDBG/HOME i Property Taxes Tax Exempt I� -^ill l4 CITY OF IOWA CITY NCJC provides education and support for low income children, youth, Documentation of and adults. The demand for its services has been increasing. In Project Need addition, it secured two new programming grants. NCJC tried to get new space but was not successful. In FY 13 it received CDBG funds to redesign the current space. However, they underestimated the cost of the project and are applying for funds to complete the project. Project Budget CDBG funds make up approximately 91.5% of the project's budget. Discussion $7400 of the match is with other funds. Construction estimates were used for budget items. NCJC has a long history of coordinating with area non -profits, Project Coordination with Existing Services & organizations, neighborhood groups, neighborhood businesses and local other Services Available community leaders. There is no duplication of services as .here are in the Community limited subsidized day care options in the area. NCJC has been successful in completing a variety of CDBG funded Applicant History or public service and public facility projects over the last 20 years. NCJC Capacity to Successfully has received a number of CDBG allocations for both the Pheasant Ridge Complete the Proposed and for the Broadway Neighborhood Center. Applicant operates with a Project staff of 70. They are accredited by the National Association for the Education of the Young Child (NAEYC). 1. Does applicant have a capital reserve budget? 2. All work will be subject to federal labor provisions (Davis Bacon — prevailing wages) and must comply with federal procurement Summary of Items standards (competitive bids) for the proposed work. to be Addressed 3. Applicant has a history of completing projects; however timeliness has been an issue. Can applicant complete the project before June 30, 2015? r CITY OF IOWA CITY FY12 C®BG/HOME APPLICANT REVIEW Project Name & Page United Action for Youth — Renovation Project Number Page 86 ProjectAddress 410 Iowa Avenue Activity Type Public Facility CITY STEPS Priority High — Youth Center CITY STEPS Goal Achieved Improve/maintain existing public facilities (p.92) 0-30% MFI 33% 31-50% MFI 31% Beneficiaries 51-80% MFI 30% Over 80% MFI 6% Amount Requested $122,620 Repayment Terms I Earned grant Period of Affordability/ 12.2 years Compliance Period Percent of Project 79 3p�o Funded by CDBG/HOME I Property Taxes Tax Exempt � r � CITY OF IOWA CITY i Severe flooding has impacted the basement of the Youth Counseling Documentation of and Therapy building. There is evidence of mold on the floors and Project Need walls in a room used by women and children. The parking lot adjacent I to the building has an area of 12 feet by 14 feet that has caved in - creating a safety issue for youth and staff. Agency will use $16,000 in storm water and utility grant funds to help Project Budget pay for the cost of the materials needed to redo the parking lots. In Discussion addition, $16, 000 in private funding will be used. A bid was provided with the application to verify estimated costs. Project Coordination with Existing Services other Services Availablea DAY coordinates their services with several area agencies. in the Community Applicant History or Capacity to Successfully In the last five years, the applicant has received 2 CDBG awards and Complete the Proposed has successfully administered these funds. Project (1) All work will be subject to federal labor provisions (Davis Bacon — prevailing wages) and must comply with federal procurement Summary of items standards for the proposed work. If project bid is over $100,000, to be Addressed sealed bids are required (2) Is applicant using an architect or engineer? Tracy Hightshoe From: Barron, Sara [GO PD] <barrors@iastate.edu> Sent: Friday, December 13, 2013 2,26 PM To: Tracy Hightshoe; Steve Long; Stefanie Bowers; Tom Markus; Geoff Fruin Subject: From Big Brothers Big Sisters --Our year-end progress report Dear City of Iowa City staff/administrators, Thank you for your support of youth and their mentors through Big Brothers Big Sisters. We can't do this important work without you. We hope you'll take a moment to celebrate the year's accomplishments with us. The following is a progress report on our current strategic plan, as well as just a snapshot of some of the great opportunities enjoyed by our youth, families, and mentors in 2013. Take care, Sara Barron Community Relations Director Big Brothers Big Sisters of Johnson County P.S., Stefanie and Tracy, would you be willing to share this email with the Human Rights Commission and the Housing and Community Development Commission? Thanks again. Strategic Plan / 2013 Progress Report Big Brothers Big sisters of Johnson County Last year, we set some ambitious three-year goals" for our organization. Now, at the end of 2013, it's time to share our progress with you. Thanks to everyone for your support and action on behaff of our youth. soon HAHia1 eoeraiws AMsa.. u.aia..ce«w +ewwa.nwmlaaors Warrsklha. pnaxvlw ww.amWw^N want to find out how you can contribute to the mission and vision of Big Brothers Big Sisters? Tilsit our website at www.bbbsjc.org No Bralhecs Big Sisters of Johnson County 3109016 Hwy 218 South lovva City. Iowa 52246 319 337-214S www.bbbjt 019 11104bobejc.ory w Jaoebook.comfobbic @hbbment" U klua Smii UNWERSITY ilo..rv.ry ramwe Outcomes Stronger, longer mentoring relationships • OrgantIs+t^r Training, collaboration and supported growth Public Visible, meaningful, and clear communication • Revenue Diversified and well -managed income growth 75% increase in the number of school -based mentoring relationships lasting longer than Over 5000 personal contacts by our staff With vdwneers, youth, and tamale in support 01 View menlaraw rNaOpns4s 12 months Welcomed 7z% of youth in our school -based program reported academic improvements after one year with their mentor 155 new youth kilo our pra9rama, ani corMmad to served mare than xx youtn fora second year or more Launched a new partnership with Expanded our school -based mentoring program to Grant Wood Elem nlary School Offered 35 group learning opportunities 65% of youth and ovAl events for our moor conanunaY'oaaad youth arts menlanzuehmaaarwt prawn' repaded rights, communay xrvKe aehwaea, inprovad mutwmnips and ouWoorrecrwnon YAM their pears after one year with then Water Sought out training on culual ccmpetmcy. m"ofiry bell Practices, mental heats, and snbtance abuse own youth The Dream Center in order to strengthen mentoring opportunities for 14— and 15-year-old African -American males in Iowa City Strengthened Created leadership roles for experienced program staff M order to IsCdiate beder day4o.&ycolabornton. sun. doing, and decaionmaldng Participated in local partnerships such as the OnVopmtionate Wordy Cor" {Cemmmea, the Juvenile JLSWA Youth Dew1opmem pdicy board. United Way and the Volunlear Adminhhatm Helworin Community m IMyCSD Prstecda ant 0,p arts Ina ICLSD Dawn Parent Org+neatian Assumed a leadership role Mreductnp fatal arse eMNc rlaPsrinea M the juvenb jualicesysMm Served as volunteers for oommundy events 11wk,ding proiecl 1101daY. Junetanth. My BNut I Fin San. Riverside Theatre's Shakespeare Festival, and nw Iaba Soul Festival our outreach to local media, elected officials, and area leaders and participated in community conversations that impacted youth and families Pushed Improved our for better volunteer inclusion inquiry and equity process H our local achona M order to rag -track and youthswVing appncanona from ownualians altereated mentors Created this Received Norked with our report federally -funded board of directors tostrengMenouranmraigivng Mhiril eu eamm memta you, W" That "ml campaign Its y wpw grants a y"colbaamttoyo why your cammimem to youln for our local Raised $150,000 mentoring Is so Wal, and what m morfc maytooleate ro rams P g through Boyd For KMk' Sake through the AM "rd Whir" for Johrdan County eenoosM ofthouserksofkdividual and business oerwrs Help children reach their potential. Start Something.Tm