Loading...
HomeMy WebLinkAbout2002-09-24 Info Packet of 9/19~ CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY September 19, 2002 www.icgov.org SEPTEMBER 23 WORK SESSION ITEMS IP1 Memorandum from Assistant City Attorney Dulek: Airport Zoning Commission and Board of Adjustment IP2 Memorandum from Council Member Wilburn: Council Member Kanner's Vote Against the JCCOG Arterial Street Plan IP3 Memorandum from Council Member Kanner: September 9 Questions from Ross Wilburn regarding Resolution 0'1-169 IP4 Memorandum from City Clerk: Kanner Vote on JCCOG I SEPTEMBER 25 WORK SESSION ITEMS IP5 Agenda: September 25 Joint Meeting MISCELLANEOUS ITEMS IP6 Memorandum from City Clerk: Policy on Distribution of City Council Correspondence IP7 Memorandum from City Clerk: September 9 Council Work Session IP8 Letter from JCCOG Traffic Engineering Planner to Lexington Avenue Residents between Park Road and River Street: Lexington Avenue Traffic Calming Barricade IP9 Letter from JCCOG Human Services Coordinator: Appointment of Two Council Members for FY04 Joint Funding Hearing Process IPIO Iowa City Police Department Use of Force Report - August 2002 IPll Minutes: July 18 PATV Board of Directors Distributed at 9/23 Work Session: Senior Center reports for 9/25 Joint Meeting CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY September 19, 2002 www.icgov.org IBER 23 WORK SESSION ITEMS IP1 Memorandum from ~nt City Attorney Dulek: Airport Zoning and Board of Adj~ IP2 Memorandum from Council ~=mber Wilburn: Council Member Vote Against the JCCOG IP3 Memorandum from Council ber Kanner: Septembe~ Questions from Ross Wilburn regarding ,n 01-169 IP4 Memorandum from City Clerk: r Vote on JCCO SEF ITEMS IP5 Agenda: September 25 Joint Meeting MlSCELLANI S IP6 Memorandum from City Clerk: Policy on of City Council Correspondence IP7 Memorandum from City Cle~ 9 Council rk Session IP8 Letter from JCCOG Engineering Planner to Lexil )n Avenue Residents between Park Road River Street: Lexington Je Traffic Calming Barricade IP9 Letter from Services Coordinator: Appointm~ of Two Council Members Funding Hearing Process IP10 Iowa City Pc ~rtment Use of Force Report - Aug~ IPll Minutes: 18 PATV Board of Directors City of Iowa City MEMORANDUM TO: City Council ~ ~ FROM: Susan Dulek, Ass't. City Attorney DATE: September 18, 2002 RE: Airport Zoning Commission and Board of Adjustment Inquiry. At the September 10, 2002 Council meeting, you requested that the City Attorney's Office provide you with information regarding the terms and composition of the Airport Zoning Commission and the Airport Board of Adjustment. Discussion. Section 329.9 of the Iowa Code establishes the Airport Zoning Commission and provides that it "shall consist of two members from each municipality selected by the governing body .... The terms ... shall be for six years...." As a result, the City is required to select two persons to serve six-year terms. Section 329.12 of the Iowa Code creates the Airport Board of Adjustment, which "shall consist of two members from each municipality, selected by the governing body thereof .... The terms ... shall be for five years...." Therefore, the City must select two persons to serve terms of five years. The Code does not provide any discretion to the City; Council must select two people to serve on said commission and two to serve on said board. Conclusioq. If you have any additional questions, please feel free to contact me. Copy to: City Attorney City Clerk Airport Manager City Manager Memo to Iowa City Council September 10,2002 ii~ '2 .~:57 I$ [:il Re: Council Member Kanner's Vote Against the JCCOG Arterial Street Plan~;?: . } il ,i Submitted by Ross Wilbum Dear Council members, I am submitting this memo in response to Council member Steven Kanner's request that I put in writing my query about a vote he took at the August 14, 2002 JCCOG Urbanized Area Policy Board. The issue was JCCOG a~,enda item #4(b,) Consider amendments to the JCCOG arterial street plan. At that JCCOG meeting, we voted on the four proposed amendments as a block of amendments to the medal plan. One of those amendments was the Iowa City South Arterial. As you recall, Iowa City Council approved amendments to the South District Plan of the Iowa City Comprehensive Plan this past winter, which included modifying the South arterial alignment (see attached August 5, 2002 JCCOG packet memo from Jeff Davidson, which gives more detail). In other words, approval of the South District Plan set forth the city council's policy in regards to the arterial street plan. Council member Kanner voted against JCCOG agenda item #4(b), even though it was enabling legislation for implementing Iowa Cit~ Council polic2~. Itis vote appears to be eontrar~ to the June 12, 2001 resolution that requires city council appointees to vote in accordance with city council policy established by motion, resolution, or ordinance (see attached resolution number 01-169). My.questions for Steven are: (I) Did you vote against the J~COG arterial street plan amendment knowing that your vote was contrary to adopted city councd policy. (2) If yes~ then did you recall that cit~ council approved a resolution which requires council members (as appointees) to vote according to adopted city policy? I am not asking for the rationale that Steven used to vote against the content,of the arterial street plan amendments. Steven has made his philosophies about transportation alternatives and building roads very clear on multiple occasions. He has a right to voice his opinions at the JCCOG meetings. However, as an appointee to JCCOG, he is required by resolution to vote in accordance with city eonneil polie~. That is why I ask the above mentioned questions. It is of concern because, we adopted the resolution requiring council member appointees to vote according to existing council policy (in part) because of possible funding implications through JCCOG. CCOG Date: August 5, 2002 To: JCCOG Urbanized Area Policy Board ~.,: ~ ~ ~ ..,~o,,*--'A From: Jeff Davids on, T ranspo~ation Planner ~// Re: Agenda Item ~(b); Oonsider Amendments to the JOCOG Aderial Street Plan Attached is a map showing several proposed amendments to the JCCOG Arterial Street Plan. You will recall that the JCCOG Arterial Street Plan is now incorporated into the JCCOG Long Range Multimodal Transportation Plan, which was approved by the JCCOG Urbanized Area Policy Board in May 2002. We have been holding off preparing the final version of the Long Range Plan until these proposed amendments to the Arterial Street Plan can be considered. The Transportation Technical Advisory Committee considered these amendments at their July 30 meeting, and unanimously recommended approval of all four proposed amendments. The proposed amendments were submitted for public comment during the month of July, and no comments were received. \: .. Proposed Amendments: North Liberty. The JCCOG Transportation 151~nni~g Division has been assisting the City of North Liberty with the update of their transportation master plan. The master plan is the transportation section of the North Liberty Comprehensive Plan, As part of this review, we have been reevaluating the system of street functional classification in North Liberty. As the attachment shows, we are proposing to add the extension of Penn Street-Nodh Liberty Road to the JCCOG Aderial Street Plan, and consider the proposed extension of Zeller Street as a collector street, not an arterial, between Iowa Highway 965 and Jones Boulevard. The Penn Street-North Liberty Road extension is intended to provide for traffic circulation and arterial street property access as redevelopment occurs in east North Liberty. It is also proposed to delete Zeller Street from the arterial street system. It is still anticipated that the section of Zeller Street between Iowa Highway 965 and Jones Boulevard will be constructed, as well as future extensions of Zeller Street west of Jones Boulevard and east of Dubuque Street. However, it is anticipated that these will be constructed as elements of the collector street system, not the arterial system. Proposed Amendments: Tiffin. The West Coralville Land Use Plan provided for Oakdale Boulevard to extend over 1-380 into Tiffin, or to terminate at Kansas Avenue. This issue was not worked out between the Cities of Tiffin and Coralville, so it was left unresolved at the time the West Coralville Land Use Plan was adopted by the Coralville City Council. The Tiffin City Council has subsequently decided that the JCCOG Arterial Street Plan should reflect the extension of Oakdale Boulevard over 1-380 into Tiffin to terminate at Robert's Ferry Road. The design of subdivisions within Tiffin north of Highway 6 will accommodate the extension of this arterial street. Also proposed is the upgrading of Jasper Avenue between Forevergreen Road and U.S. Highway 6. It is anticipated that this will provide arterial street access in this part of Tiffin, as redevelopment occurs. This is considered a long-range project for Tiffin. Camp Cardinal Road. The City of Coralville and the City of Iowa City have been negotiating a memorandum of understanding with Southgate Development Company for the redevelopment of approximately 460 acres of land in an area bounded roughly by Clear Creek on the north, the Agendaltem¢/4; Proposed Amendments tothe JCCOG Arterial StmetPlan August5,2002 Page 2 ,.f.u, tur¢ e. xt~s, ion..o.f Highway 965 on west, U.S Highway 218 on the south, and Walnut Rid e ~,,,,~ · . ~ . P Sg.bg~ ¥~mon. ,o~J"l east The property s currently part~ally with~n the cor orate lim ts of Iowa City , , an~ pai't~ll~ ~'dn~ncorporated Johnson County According to the land use a reement between . , 'Jbw~, (~lt~,~n,d Cetalwlle, the property will eventually be within the corporate m ts of Coralville - "a~'d'l'o~va ~;iF/.~ '* The Clear Creek Master Plan is a mix of residential, commercial, and public property redevelopment. The most significant public improvement, which is proposed in the initial phase, is the extension of Camp Cardinal Road between Melrose Avenue in Iowa City and U.S. Highway 6 in Coralville. A memorandum of understanding is being executed between Coralville, Iowa City, and Southgate Development Company to build this road within the next five years, and allow property redevelopment to begin. The segment of the former alignment shown as being deleted from the arterial street system will still be built as a collector street. This proposed amendment does not change any of the previously agreed-to elements of the Iowa Highway 965 extension, but will realistically push its construction further out. ~:~ Iowa City South Arterial. This past winter the City of Iowa City approved amendments to the Sout~_h.District Plan of the Iowa City Comprehensive Plan, including modification of the proposed alignment of the south-arterial between Gilbert Street and Scott Boulevard. As shown on the attached figure, this proposed arterial had formerly .taken a route along the base of the "Sycamore L". An alignment further north is now proposed. The proposed alignment has a number of advantages over the old proposed route: · It eliminates one arterial street intersection in the vicinity of Gilbert Street. · It provides a more direct route across south Iowa City. · It better locates a proposed neighborhood commercial area envisioned in the South District Plan · It is shorter in length and will cost less to construct and maintain · The proposed alignment does not necessitate a bridge across the south Sycamore drainageway as the old alignment does · A more centrally-located alignment will better serve the traffic needs of the district and allow better neighborhood planning You will note that Iowa Ci!y wishes to leave in the section of the old alignment between the Iowa Highway 921/U.S. 218 interchange and Sand Road. Although this is considered a long-range proposition, it is felt that it may someday be necessary for traffic circulation purposes. The line shown on the map is for illustrative purposes only and should not be thought of as a specific alignment. Please bring any questions you have to the August 14 Board meeting. Attachments ~ ~- , - jccogtp/mem/jd-uapbS~*-02 doc ' JCCOG ARTERIAL STREET PLAN I Adopted July, 2000 ~ JCCOG ,ow, oityUrbanized Area r~ Arterial-Expressway Street System PROPOSED A~/IENDMENTS JUCOG ^RTERAL STRFE~ PLAN Prepared by: Eleanor M. Dilkes, City Attorney, 410 E. Washington St., Iowa City, IA 522;40 O{~ 3.~0~0 RESOLUTION NO. 01-169 (]i~ " '" RESOLUTION REQUIRING THAT CITY COUNCIL APPOINT~'~¥'V0~E~IN-' )~/',', ACCORDANCE WITH CITY COUNCIL POLICY AS ESTABLISHED BY MOTION, RESOLUTION, OR ORDINANCE, AND ESTABLISHING THAT FAILURE TO DO SO SHALL BE JUST CAUSE FOR REMOVAL FROM SUCH APPOINTMENT. WHEREAS, the City Council appoints council members to serve as Council's representatives to other organizations or entities; and WHEREAS, such City Council appointments are currently made to the following organizations or entities: Johnson County Council of Governments, Emergency Management Commission, Iowa City/Coralville Visitors and Convention Bureau; and WHEREAS, the City Council expects that as a representative of Council to said entities the Council appointee will vote in accordance with the formal action of the City Council as expressed by motion, resolution, or ordinance; and WHEREAS, failure to vote in accordance with City Council formal action constitutes good cause for removal of the City Council appointee; and WHEREAS, a procedure should be established to provide notice and an opportunity to be heard to the City Council appointee whose removal is sought pursuant to the terms hereof. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. City Council members who are appointed to serve as Council's representative to other organizations or entities shall vote in accordance with formal City Council policy as established by motion, resolution or ordinance. 2. Failure of a City Council appointee to vote in accordance with such formal action of the City Council shall constitute just cause for removal of the City Council appointee from such appointment. 3. A City Council appointee who fails to vote in accordance with the formal action of the City Council may be removed by the City Council. Said removal shall be by resolution of the City Council, shall give the reasons for the removal, and shall be sent by certified mail to the person removed who, upon written request filed with the City Clerk within thirty (30) days of the date of mailing the copy, shall be granted a public headng before the Council on all issues connected with the removal. The hearing shall be held within thirty (30) days of the date the request is filed, unless the person removed requests a later date. Following the public headng the Council will either confirm its earlier decision of removal or reinstate the removed Council person to the appointment. Passed and approved this 12th dayof June ,20 01 · City Attorney's Office Resolution No._ 01-169 Page 2 It was moved by Vandei-hoef and seconded by 0'Donne11 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Champion Kanner Lehman O'Donnell Pfab Vanderhoef Wilbum ¢:1y. Councilmember.. 'row,, Home Address: 630 S. Governor, #1, Iowa City, Iowa 52240 (319)338-8865 To: City Council From: Steven Kanner Date: 9/18/02 Re: Sept. 9 Questions from Ross Wilburn regarding Resolution 01-169 (''Requiring that City Council Appointees Vote in Accordance with City Council Policy") On June 12, 2001 City Council passed Resolution 01-169. This resolution "requires that City Council appointees vote in accordance with City Council policy." On May 21, 2002 Resolution 02-183 was passed. It was the "Clear Creek Master Plan Memorandum of Understanding" that outlined the Southgate initiated plan for Camp Cardinal Road to be built. An amendment was passed by Council that removed the time frame of when the road was to be built. Contrary to the Council vote of May 21, the JCCOG vote of August 8, 2002 on Agenda Item ~f4(b) - "Consider Amendments to the JCCOG Arterial Street Plan" - called for... "Southgate Development company to build this road (Camp Cardinal) within the next five years..." (my emphasis) Although there are many problems with the Clear Creek Master Plan Memorandum of Understanding, my JCCOG vote was in accordance with the City Council mandate of excluding any timeframe. My JCCOG vote of August 8, 2002 did not defy City Council Resolution 01-169. However the issue has been decided. Because the JCCOG resolution passed l0 to one, the issue is a moot one. Since Council has many pressing issues at hand, it is my hope that we not take too much time on this issue. City of Iowa City IP4 MEMORANDUM DATE: September 18, 2002 TO: Mayor and City Council FROM: Marian K_. Karr, City Clerk RE: Kanner vote on JCCOG Council Member Vanderhoef requested the attached documents be provided for your discussion Monday evening. Council Work Session May 20, 2002 Page 2 G. Resolution endorsing the Clear Creek Master Plan Memorandum of Understanding. Franklin stated the resolution says the Council agrees to the concept (development of 462 acres, extension of Camp Cardinal Road, and the participation financially by Southgate Development and the Cities of Iowa City and Coralvilie), timing and financial contributions will be brought back to Council at a later time in the form of a 28E agreement, AGENDA ITEMS 1. (Item fl6 - Public headng and resolution adopting .... amended Section 8 Administrative Plan to include home ownership) Housing Administrator Grosvenor outlined the changes. Majority of Council agreed to proceed. 2. (Item #3d(3) - Resolution of intent to convey ... 1821 B Street...) HIS Director Boothroy stated the appraisal had not come in, and the item should be deferred indefinitely. 3. (Item #17 - Resolution establishing fees for specific Police Department Services) Council Member Vanderhoef noted that her business had alarms and questioned if there was a conflict of interest for her. She will follow up with the City Atty. 4. (Items #10 and #11 - ... hearing and assessment of civil penalties for Old Market Place and Sanctuary..) City Atty. Dilkes stated the hearing had not been set at the lasl meeting, and the items had been changed to setting the hearings for both establishments. Council Member Wilburn indicated that Old Market Place would be closing. City Atty. Dilkes staled that the procedure would continue and a notation of failure to pay the fine noted in the file should the applicant reapply in the future. 5. (Item #15 - Resolution approving ... PiN grant funds) Neighborhood Services Planner Klingaman present for discussion. 6. (Item #3b(1) Minutes - Airport Commission ... April 16) Council Member Kanner noted the reference to the long term parking leases, and the fact that it was up to Council to decide whether to not to allow them. City Atty. Dilkes stated it was her understanding that the issue was more of levying parking fines which would have to be done by the legislative body. Staff will follow up. After discussion a majority of Council requested staff schedule a joint meeting to discuss this matter in addition to the selling of airport commercial park property and the audit resulls. 7. (Item #3d(4) - Resolution of intent ..purchase agreement ... United Action For Youth ... Tower Place ...) In response to Council Member Kanner, the City Manager presented a brief history of the preperty in question. Majority of Council agreed to proceed with the setting of a hearing for June 11. 8. (item #3b(6) Minutes - Parks & Recreation Commission ... April 10) In response to Council Member Vanderhoef, the City Manager reviewed the suspicious fire in the equipment room at Napoleon Park, and repoded that insurance had covered most of the damage. 9. (Item #24 - Resolution in support ... Sand Prairie acquisition ... (REAP) grant application) Mayor Lehman noted the request for suppod for lhis project in addition to potential requests May 20, 2002 Work Session Page 5 G. CONSIDER A RESOLUTION ENDORSING THE CLEAR CREEK MASTER PLAN MEMORANDUM OF UNDERSTANDING. Franklin/I hadn't turned the page. Okay resolution endorsing the Clear Creek Master Plan Memorandum of Understanding. This project was presented to you by Southgate Development and Shire Hattery, a number of weeks, maybe a couple of months ago, I believe it was in the beginning of March. Pfab/April 18. Franklin/No April 18 was the Planning & Zoning Commission meeting. This was a joint meeting of the Council and the Commission in which the project was presented to you. What this resolution is doing is saying that you understand, you endorse the concept of the master plan, and that concept includes that this would be a development of approximately 462 acres, that it would be for residential development as well as commercial development, that it would be at roughly a density of RS-8 but there would be some density transfers within the project because of the steep slopes and wooded areas. That it also includes the extension of Camp Cardinal Road and the participation financially by the City of Iowa City, the City of Coralville and Southgate Development in extending that connector between Highway 6 and Melrose Avenue. Pfab/Does that commit the city to all of the timing and the financial contributions made early in that development? Franklin/What it says is that you are in agreement with the concept, you still will have a 28E agreement that will come before the City Council about the financing of Camp Cardinal Road, at that point it will lock it in as to what your committed to and when. Pfab/Okay that's in the 28E agreement. Franklin/That's in the 28E agreement between Iowa City and Coralville and it is for the financing of Camp Cardinal Road. You also will have before you in the future severance of property that would go to Coralville and this is consistent with the 28E agreement that's already approved and is part of the comprehensive plan. And it indicates that a portion of the Clear Creek property is better served by Coralville than Iowa City, it would sever that, there would be annexation by Coralville. You would also be looking at the zoning and platting of all of this property because it's now zoned ID-RS. So there are a number of points at which this is going to be coming hack to the Council, however even though that is going to happen by endorsing it at this point you are giving a nod to this project, so that This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 6 if you are not in agreement now is the time to say, if you are in agreement with the concept understand your going to have these other points to vote on in the future. Pfab/For a concept plan, this has an awful lot of details in it that I would have great difficulty accepting it at this time, it's the concept, basically it's, we are here and so many years we're going to be here and that's it, that's the way it looks to me. Kanner/I had a few questions, quite a few and some for clarifying and some for more information. My understanding, in the memorandum of understanding is that bidding begins October 2002, construction is planned for February 2003. Whatever happened to many years down the road for this project? Isn't that what we had been talking about for the last few years? Franklin/The understanding for our financial commitment is that it is now in our capital improvements program at FY2005. The schedule that is in here is an estimated schedule. Kanner/Fiscal year 03 it says construction begins. Franklin/And that the obligation of the time exactly is going to come exactly in the 28E agreement with Coralville. Pfab/Why isn't that concept plan presented in a way that we basically spoke to when it was here before, why wasn't that adjusted to be more? Franklin/This is the exact same document as what you had before presented to you. Pfab/Well that, some people may think it's a great thing for the city, I don't. Champion/Well then don't vote for it. Franklin/Then you can vote accordingly. O'Donnell/I think it's a great project. Pfab/Well that's. O'Donnell/I think it's visionary. Pfab/Oh it's visionary. Kanner/Well it's certainly different than what we talked about previously I have. Franklin/I don't understand how it's different Steven. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May20, 2002 Work Session Page 7 Kanner/We never talked about fiscal year 03 construction beginning, I never heard that talked about from our end. Even you have just said fiscal year 05. Franklin/Is when we would commit to the financing is fiscal year 05? Kanner/And this to my understanding it's saying fiscal year 03 is when construction begins. Franklin/Not with our money. Kanner/Well that's not how I read it and I don't understand. Vanderhoef/Well they didn't update the plan but we acknowledged even the night they were here and subsequently we have had (can't hear) conversations that said we support the plan and the furthest out we can put it in the plan is 05 so acknowledge this and just beeanse they didn't update the numbers and the dates, it doesn't mean anything because we will set them when we do that 28E agreement. Pfab/Well they're asking us for a vote of confidence for it for accepting the concept but they won't change it which we gave them the instructions to do, I think this is a travesty here. I think it's you know pulling the wool over somebody's eyes. Kanner/Some other things that I'd appreciate getting, can I get a be~er map of the following? Attachment number K, let's see, better copy of the cost opinion. Franklin/Cost opinion. Kanner/Yea that's on page 123 on our packet which will read different on yours. New map of attachment number F. A new map of the water distribution, I really couldn't read those and I don't think. A new map of the sanitary sewer concept. Franklin/What do you have? Do you have scanned maps in your? Vanderhoef/Yea. Kanner/Yea. Franklin/Are they color? Vanderhoeff No. Kanner/They're just a big blob of ink. Champion/They're not readable, they're really not. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 8 Voparil/I know there were a couple pages that I remember scanning in color, some of them were I think you had (can't hear). Vanderhoef/Some of them you can get when you. Kanner/So I can have this for? ???man/You can have it. Kanner/Okay can you get copies for the rest of the Council that might want it. ???man/Anybody who wants one can have after the. Kanner/Okay thank you. Franklin/What is the financial letter Steven that your talking about? Page 123 you said it was on in your packet. Karmer/Cost opinion, let me see ifI can get that. Wilburn/From my memorandum I understand Camp Cardinal Road, December 2 I, 2001 preliminary cost opinion, page 123 of our packet. Kauner/I think if people have a copy of this. Is there anyone else who wants a copy of this? Vanderhoef/I would take one of the maps at least. Kanner/So there's two people who wants parts of it. Franklin/ Okay got it. Anything else. Kanner/Now you said we once did a study on the cost benefit ratio of benefit ratio of development projects. Has anyone done anything in regards to this? When does Iowa City break even in terms of getting money back? That would include the costs for police, fire, snow, street repair, garbage recycling, neighborhood services. Where, it looks like our total costs is $1.946 million is what's being estimated now. Franklin/Yea. Karmer/Do you have an estimate from your department of when we'll get that back, how long will it take? This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 9 Franklin/No your talking about a fiscal impact analysis and we haven't done one of those since Windsor Ridge in 1993. Karmer/Right so does have anybody have any ideas, a rough estimate of how long before we get that back in taxes, potential taxes from7 Franklin/No, Kanner/Do we have a timeline of when they're going to develop commercial and when they're going to do these 3,000 plus units? Franklin/I think those are questions you can ask the developer tomorrow night. Kanner/But our department recommends this, memorandum, our staffdepartment? Franklin/Yes. Kanner/But we don't have that, those kinds of figures do we? Franklin/No. Kanner/Okay. Lehman/Aren't those figures impossible to come up with as far as7 Franklin/It's a guess. Lehman/Commercial development whatever, that's guess. Kanner/That's what our staffis there for to make an educated guess. Franklin/I don't see any cost opinion in the packet that I have Steven I'm sor~ so I don't know, I'll try to figure out what your talking about with that. Kanner/Well I'm asking if staffhas looked at. Franklin/No I'm talking about the copy of something that you wanted I'm looking in the packet and I'm not finding it. Karmer/Wait let me get that. Franklin/If the Council wishes us to do a fiscal impact of this we would be happy to do it for you. Pfab/I would like to see that. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 10 · Champion/No. Franklin/Are there four people who wish that? Kanner/I'd like to. Lehman/I don't hear four. Wilbum/Karin I think the estimate that Steven is maybe asking for is part ora Shire Hattery document, their Clear Creek Master Plan. Franklin/Where it shows the financial commitment of each of the entities. Kanner/Preliminary cost opinion. Wilbum/No not the one that your thinking of. Lehman/Are you looking at this one Steve on page 1237 Kanner/Yea attachment page. Champion/Here Kaxin. Wilburn/I think it's a Shire Hattery document. Kanner/Which I have now and Irvin will have and so it's not a problem since all the attachments are in here. Atkins/Should be. Wilbum/I'm sorry I guess it does show that (can't hear) it shows a pretty detailed construction costs, other project costs to Iowa City, Southgate. Franklin/Yea I kxtow what it is now I just looked at theirs. Pfab/I don't have the figures right in front of me but it looked to me like it was extremely front end loaded by the city and eventually we were going to get some of this money back but it looked to me llke we were going to be the banker for things that I believe that the developer should have put up the money for. Vanderhoef/What should they have (can't hear)? Pfab/The roads. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 11 Vanderhoeff But this is a major collector. Franklin/It's going to function as an arterial until, for some time it will function as an arterial. Pfab/But the road will be partially built and it hard will be, it won't be completed all the way through so the city it sits there and gets no benefit out of it. Franklin/No the idea i~ to complete the road entirely as one project, that's why the three entities are attempting to work together on this. Pfab/And it says okay they say we will, the developer stated that they would put funds it, well they'll put funds in two or three, four years after the city's has put the street in. Why don't they come as equal partners? Champion/Well In, in we had a dead end First Avenue for what, how many years? Lehman/Still do. Champion/I mean it's still dead end so I don't think that's a very good comparison. Pfab/Well I mean it's something that it's, sure it's visionary, I mean it's extremely visionary financing, I give them credit. I mean if we're, I can't fault them for stepping up to the plate and hitting a home run became we give them a nice ball to take a swing at. Champion/Oh Irvin that's so unrealistic. Pfab/Well. Champion/(Can't hear) into your pocket. Vanderhoeff We always work in conjunction with the developer when it's an oversized street. So they are putting in their share of the street and we pay for that over width just like we do in any place in town. Pfab/But we pay built the street and the over width and we pay it for it all. Vanderhoef/No. Pfab/And down the road they'll say well we'll help finance it, they say well we put in X amount of dollars, but they're dollars come in way after the city has put it in. Vanderhoeff Read the proposal and. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 12 Pfab/I did. Vanderhoef/And then we'll look at it when it comes time for the 28E agreement. Pfab/I think that should be changed before we get that far and because. Vanderhoeff The only place (can't hear). Pfab/Because of the fact this is given to us and they'll say well you've accepted it up to now why are you changing your mind now.9 And I say if they want us to buy into the concept put it in as a favorable light for the city. Champion/None of us may be here to vote on this when it finally comes in. Pfab/Well so now it's our job to protect the city in case we aren't there. Franklin/Any other questions? Kanner/Yea, the 462 acres does that include the 110 acres proposed for conunercial? Franklin/ Yes. Kanner/Okay. Lehman/That also includes the pond, the drainage, that's the entire area. Kanneff 462 is entire area. And I didn't quite understand this on our page 113, let me get to that. The project costs would be credited for reimbursement of sales use tax. Are they talking about city work? I didn't follow that. Franklin/Can you give me a section number since I don't have your page number? Karmer/Page seven of the memorandum. Franklin/Okay. O'Dounell/Here. Lehman/Lending methodology at the bottom of page 7. Wilbum/Section D. Kanner/The very last line. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page 13 Franklin/Project cost is credited for reimbursement of sales use tax is that what your referring to? Kanner/Yes. Lehman/I think if, I asked that question. Franklin/One of the financial people can. Lehman/I believe that is if this is a municipal project and there is no sales tax and that the sales tax will be credited to the total cost of the project. So the cost of project would be reduced by whatever sales tax the city does not have to pay and that would be allocated through the entire project. Franklin/Beeanse there are two cities involved in it. Lehman/That's correct. Kanner/So we're paying us and Coralville are paying 30 percent of the project and that means the 70 percent that Southgate is doing and financing they won't have to pay any sales tax? Franklin/That's correct. Lehman/I think that's right. Franklin/You know you could look at this as a public project in which Southgate is participating to complete the transportation network on the west side of Iowa City, very similar to what we have talked about doing on Lower West Branch Road where we have talked to developers as we go along about paying a share of impmvemem of that mad which will serve the entire community, likewise Camp Cardinal will serve both communities. O'Donnell/Well. Kanner/Yea obviously it's a policy thing I disagree with that it actually, as Irvin was saying it brings out, it benefits mostly the developers and their cash flow and brings out more traffic actually into that area. Franklin/It depends on whether you think it's necessary for a street network or not. Kanner/Or necessary for transit and transportation networking, so it's obviously a policy thing for the Council. This represents only a reasonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. May 20, 2002 Work Session Page Franklin/Sure. Kanner/We're in the minority apparently but that's the basis for my opposition and disagreement perhaps with the Council and staff position. Champion/But if we don't have roads you can't have transit either. Kanner/No other types of transportation, a general engineering fact is that you build a road it usually draws more people in to widen a road, certainly if you build a new road it's going to draw more people, you widen a road, there are other ways to reduce the amount of traffic that some cities are trying to deal with in terms of sprawl and developing older roads first and making those better and developing other types of transportation options. Looking at perhaps at the railroad that people have been talking about at least to North Liberty if not to Cedar Rapids as an option before building Camp Cardinal, that might be one option that would be better. O'Donnell/Camp Cardinal is a dangerous road used by many people, Deer Creek is dangerous, we had a young person killed on Deer Creek already. This is an opportunity I think to correct the road system that's long, long overdue. Kanner/My bet is we'll have a lot more damage to people and property over the long run by building and upgrading this road with more traffic going there than we have now, and as we heard from our traffic engineer one reason not to upgrade it so people don't go faster and have more accidents over there and there's other ways to discourage use and make it safer for those that do use it in a limited aspect so there are other ways to look at it. O'Donnell/Which we're probably not going to agree on. Franklin/One reason that we have recommended this is because as you look at the two communities of Coralville and Iowa City you can look at this development site as being an infill opportunity and Camp Cardinal Road provides access to this proper~y as infill development whereas the alternative that has been talked about to date has been 965 which would draw development even farther out into the west so that's our perspective. Pfab/I have one comment, I think the idea is a great idea, I just think that we as City Council people have an obligation to protect the interest of the citizens of Iowa City and not to be taken advantage of in this project. Champion/There's nothing wrong with the project. Lehman/Well we'll discuss that tomorrow night. Thank you Karin. This represents only a reaSonable accurate transcription of the Iowa City Council Meeting of May 20, 2002. Complete Description May 21, 2002 Page 3 wetlands. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. Moved by O'Donnell, seconded by Champion, to set a public hearing for June 11 on an ordinance changing the zoning designation from Low Density Multi-Family Residential, RM-12, to Sensitive Areas Overlay-Low Density Multi-Family Residential, SAO-RM-12, for Lot 2 of First and Rochester subdivision, Part 1, a 38,041 square-foot property located west of First Avenue, north of Rochester Street. The Mayor declared the motion carried unanimously, 7/0, all Council Members present. - Moved by Wilburn, seconded by O'Donnell, that the ordinance to amend Section 14-6K-2 of the Zoning Ordinance, Floodplain Management, in order to remove the requirement for fill beyond the area of a structure, update various definitions and references, and to acknowledge the new Flood Insurance Rate Map (FIRM), be given first vote. Individual Council Members expressed their views. The Mayor declared the motion carried, 6/1, with the following division of roll call vote: Ayes: O'Donnell, Pfab, Vanderhoef, Wilburn, Champion, Lehman. Nays: Kanner. Absent: None. Moved by Vanderhoef, seconded by Champion, that ORD. 02-4019, Bk. 45, p. 27, AMENDING TITLE 14, CHAPTER 6, ZONING ARTICLE E, COMEMRClAL AND BUSINESS ZONES", SECTION 2, NEIGHBORHOOD AND COMMERCIAL ZONE, TO BROADEN THE USES ALLOWED AND TO REVISE THE DIMENSIONAL REQUIREMENTS AND DESIGN PROVISIONS, be passed and adopted. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the ordinance adopted. Moved by Champion, seconded by O'Donnell, that ORD. 02-4020, Bk. 45, p. 28, AMENDING TITLE 14, CHAPTER 6, ENTITLED "ZONING" ARTICLE O, ENTITLED "SIGN REGULATIONS," TO PERMIT PORTABLE SIGNS AS A PROVISIONAL USE IN THE CB-2, CENTRAL BUSINESS SERVICE ZONE, CB-5, CENTRAL BUSINESS SUPPORT, AND THE CB-10, CENTRAL BUSINESS, ZONE, be passed and adopted. The Mayor declared the ordinance adopted, 6/1, with the following division of roll call vote: Ayes: Wilburn, Champion, Kanner, Lehman, O'Donnell, Pfab. Nays: Vanderheef. Absent: None. Moved by Vanderheef, seconded by O'Donnell, to adopt RES. 02-182, Bk. 127, p. 182, APPROVING THE FINAL PLAT OF HICKORY HEIGHTS, JOHNSON COUNTY, IOWA. The Mayor declared the resolution adopted, 5/2, with the following division of roll call vote: Ayes: Wilburn, Champion, Lehman, O'Donnell, Vanderhoef. Nays: Kanner, Pfab. Absent: None. Moved by Champion, seconded by Vanderhoef, to adopt RES. 02-183, Bk. 127, p. 183, ENDORSING THE CLEAR CREEK MASTER PLAN MEMORANDUM OF UNDERSTANDING. Theresa Morrow, Southgate Development, 755 Mormon Trek Blvd., appeared. Individual Council Members expressed their views. Moved by Kanner, seconded by Pfab, to delete attachment J (Proposed Schedule) from the Memorandum of Understanding. The Mayer declared the motion carded, 5/2, with the following show of hands: Ayes: Kanner, Wilbum, Vanderhoef, Lehman, Pfab. Nays: O'Donnell, Champion. Absent: None. Affirmative roll call vote unanimous, 7/0, all Council Members present. The Mayor declared the resolution adopted. Teresa Morrow, Southgate Development appeared. Affirmative roll call vote, 7/0, all Council Members present. The Mayor declared the resolution adopted. #5g Page lB ITEM NO. 5g CONSIDER A RESOLUTION ENDORSING THE CLEAR CREEK MASTER PLAN MEMORANDUM OF UNDERSTANDING (Side 2, Tape #02-49) Lehman: Item g: Consider a resolution endorsing the Clear Creek Master Plan Mem_orandum of Understanding. Champion: Move the resolution. Vanderhoef: Second. Lehman: Moved by Champion, seconded by Vanderhoef. Discussion? Kanner: I think there are some things mirrored in here, but it's clear that construction and upon completion date of our close to 2 million dollar commitment is set for fiscal year '03 as mentioned in this memorandum of understanding. There is...there's a chart here and I think that we've been told all along that at fu-st this was in the unfunded years, but it's being pushed up tremendously. Here's the chart that lists the sebedule that's part of the memorandum for understanding and the purple part down here talks about completion date and ribbon cutting actually. This is in 2003. We have severe budget short falls we're being told and I don't think this should be a priority at this time. There's some things that need further public discussion and because of that and the extreme cost of this - close to 2 million - and question of whether or not we'll even make that back in additional tax revenue from the future 3,000 plus units that are being planned there. Because of all that I'm going to vote no against this and hopefully we'll consider this at a later time. Vanderhoef: Eleanor, it was my understanding last night that until we sign the 28-E agreement that that date is not written in stone that this is an intent, but not necessarily to that timeline. Is that correct? Dilkes: This resolution endorses a plan. Additional legislative action will be necessary to bind you. Lehman: Irvin. Pfab: I can't understand why the plan can't be more timed to what we discussed when it was fa-st brought to us. If it's anything why don't we just...if we can move everything around, why don't we just approve a blank sheet of paper if we can move everything around. I believe that this is a way to commit the City in a way that we as Council have decided we didn't want to do, especially in the This represents only a reasonably accurate transcription of the Iowa City council meeting of May 21, 2002 #5g Page 19 timeframe. That's the general part. The other part is there's some grandiose ways of how this is a partnership, but I'll tell you the City sure comes out on the short end of the stick of this partnership. Kanner: Dee, would you aecept an amendment then to remove this if you say... Vanderhoefi Remove the timeline? Kanner: Yeah. Vanderhoef: Uh huh. Kanner: Okay. Do you want to offer an amendment then for that? Vanderhoef: Go ahead. Kanner: Well, I'll offer an amendment that attachment J timeline be removed from the memorandum of understanding. Lehman: Is there a second to that amendment? Pfab: Second. Lehman: Seconded by Mr. Pfab. Discussion of the amendment? Mr. Siders is here from Southgate who is making this proposal. Would you care to speak to this because my understanding or...my understanding is that this memo is an indication from the City that we concur in the concept for this 462 acre piece of property? That we do not necessary concur with the details, but that the overall concept is aceeptahle. Teresa Morrow: I'm Teresa Morrow. I'm with Southgate Development. And I think you're absolutely right. We let~ the timeline the same as it was originally submitted. It's already been passed by the City of Coralville. Our understanding was specific timing would be handled in the 28E agreement. That you would discuss with yourselves and the City of Coralville. Champion: We're not obligated to that timeline if we approve this. Lehman: We don't have an obligation to the timeline anyway. Morrow: No. Our understanding is the funding would be in fiscal '05. Champion: Sure. Pfab: Why isn't that...why didn't you change that before you came to us? Champion: Why?. This represents only a reasonably accurate transcription of the Iowa City council meeting of May 21, 2002 #5g Page 20 Morrow: There were so many things that were going to be more detailed and more understood in the 28E that we didn't see any reason to go back and change the memorandum of understanding. Pfah: Well, why didn't you make it less detailed if it was just a memorandum of understanding? I mean there's a lot of details in here that in a sense you start walking the City down the path and you'll come back to us and say well you agreed to this and this has been done before. And we've been burned. Lehman: Irvin let me speak to that issue for just a moment. We get criticized forever for accepting plans with no details and vague concepts. I appreciate very much the detail and the incredible mount of work that you folks have put into this project. This is a 462 acre project completely planned prior to turning the first spade or pushing the first shovel or whatever. We have never seen anything like this. And I am very proud to be in a community where something like this can be developed. And I applaud the details that you have knowing full well they all have to be approved later with future agreements with the City, but I thank you for those details showing us what a truly worthwhile project this could be. Pfah: But then...okay. May I speak? Lehman: Go right ahead. Pfab: But then why do we call it a concept plan when it's a detailed plan? You know it's one or the other, but I don't know if we can have it both at the same time. When it's convenient it's called...when it's convenient to move maybe not in the City's best wishes it's a concept plan, but when it's against the City's best interest then it's a detailed plan. O'Donnell: I don't know whether it's a detailed concept, Irvin. I support the plan. Pfab: I do too, but... O'Donnell: It's a great plan. I think it's visionary. I think it accomplishes things that need to be accomplished. Deer Creek Road is a very dangerous road and we have many young people traveling on this road on a daily basis. This allows an opportunity, and a joint opportunity between Coralville, Iowa City and the developer, and I believe that our costs to this is going to be 15% as well as Coralville's. This is an opportunity to do a needy joint project and correct some very, very dangerous roads and I look at it as a wonderful opportunity to develop a great area. I think it's very well planned out. This represents only a reasonably accurate transcription of the Iowa City council meeting of May 21, 2002 #5 g Page 21 Morrow: Thank you. Champion: I agree with you, Mike and we're agreeing to a concept. You know a detailed concept 1'I1 agree with that, but I think it's a good one and I'm not going to...I'm not going to not vote for it because it's got some date I don't like because you know we have to decide that date later. Lehman: Well, the amendment is to remove the date from the plan. What's your...do you have a feeling on that one one way or the other? Mo~row: We don't...that wouldn't really make any difference. We assume that that date would be in the 28E agreement anyway and we've already suggested that it be in the '05 fiscal year so that doesn't make any difference to us. Lehman: I don't see that it's relevant. O'Donnell: I don't see any need to remove it. Lehman: Thank you, Terry. Vanderhoef: I just want to clarify one thing you said our cost is 15%; it's not of the whole project. 15% of the road. O'Donnell: Offthe road. Vanderhoef: I didn't want anybody to think we're doing the whole thing. O'Donnell: Dee, I knew you knew that. Vanderhoef: Oh gosh. Lehman: Good. Further discussion of the amendment to remove the date -the flow chart with the dates on it. All in favor ofthe amendment to remove the date chart raise their right hand. Well we're going to have a 5-2 vote and the amendment passes. The date chart will be removed although it appears it doesn't really make any difference. All right discussion of the motion as amended. Vanderhoef: Well, I too just echo what others have said up here this is a wonderful opportunity for a collaboration with our sister city. It is a wonderful collaboration with a developer who has worked very hard to bring something that will enhance our City and also give us some growth in our commercial as well as our housing. So, I fully plan to support this as we go through the process. Pfab: (can't hear). Okay. As long as when we come to the 28E agreement we start with a blank sheet and we don't come back and say but we This represents only a reasonably aeenrate transcription of the Iowa City council meeting of May 21, 2002 #Sg Page 22 approved it here or we approved this in the concept plan I'm for it. I think it's a great plan, but I want to start even when we start working on the 28E. Lehman: Well, I think it's fair to say that when we start on the 28E agreement we aren't staring from scratch. We are saying here that we agree with the concept. Now there may be details that we are not going to worry about needing to be changed, but overall we are saying that this concept plan is agreeable to us. Pfab: I think it's a great plan. Yeah. That's why I'm voting for it. Lehman: Okay. Pfab: But, at the same time I don't wish to be reminded that we already voted for it and it's a detail in here. Champion: We'll vote for it, Irvin. Kanner: I'm not sure...I think I'm going to vote for this because the timeline was taken out and pushing it back...my hope is that we'll push it back to at least 2005 if not further back so I think that's a good thing to push it back that far. So thank you for agreeing to put that 2005 at the earliest. It seems to be the agreement and I appreciate that and we can work with that. I am leery about the cost - it's close to 2 million. My understanding for just the road structure that we're being committed for not only 15% of one part, but 100% of further south - close to 100% is my understanding which adds up to 1.946 million dollars of the 6.739 million dollar cost. I don't think includes all the infrastructure either. So it will be more cost. And there's always the question that I brought up before are we going to get our dollars back for all the services we provide. Most studies show that we don't usually get that back. And...but we can fill in the details later as you're saying, Emie. I'll hold you to that. Lehman: Well, the details will get filled in later. There's not question about that. Kanner: Well... Lehman: This funding proposal applies - and you're right, Steven - it applies only to the read. There is no other portion of it. But, I think that the memorandum does go into sewer and water and those sort of things. But, I think that this is a kind of a brilliant way...well one of the biggest problems that cities have is when things occur and they say why didn't you plan this, why didn't you plan that. Here is a pn771e with all of the pieces in place and we know what we can reasonable This represents only a reasonably accurate transcription of the Iowa City council meeting of May 21, 2002 #5g Page 23 expect to occur there. I think that's a real benefit to the City, to the developer, and to people to potentially would want to build there. Roll call. Thank you 7-0. O'Donnell: When did that happen last? Lehman: I don't know. Kanner: Our previous vote. O'Donnell: That's right. This represents only a reasonably accurate transcription of the Iowa City council meeting of May 21, 2002 Prepared by Kadn Franklin, PCD, 410 E. Washington St., Iowa City, IA 52240, (319)356-5232 RESOLUTION NO. 02-183 RESOLUTION ENDORSING THE CLEAR CREEK MASTER PLAN MEMORANDUM OF UNDERSTANDING, WHEREAS, Southgate Development Company has approached the City of Iowa City and the City of Coralville with a proposal for the reconstruction and extension of Camp Cardinal Road from Coralville to Melrose Avenue in Iowa City to facilitate a development concept for an area which will overlap the jurisdictions of each city; and WHEREAS, the Clear Creek Master Plan is a development concept including residential and commercial development on approximately 462 acres north of Melrose Avenue, east of Highway 218, and south of Clear Creek; and WHEREAS, the eventual development of this area will require actions on the part of Iowa City and Coralville for the severance and annexation of land, the approval of extensions of sewer and water, and the zoning and platting of land; and WHEREAS, this development proposal also includes the financial padicipation of Iowa City and Coralville, and Southgate Development Company in the reconstruction, realignment, and extension of Camp Cardinal Road and Deer Creek Road; and WHEREAS, the Iowa City Planning and Zoning Commission recommended endorsement of the Clear Creek Master Plan at their April 18, 2002 meeting by a vote of 6-0, finding the land use proposal with the projected densities to be acceptable in concept. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. The Memorandum of Understanding for the Clear Creek Master Plan and Camp Cardinal Road dated December 21, 2001, be endorsed. Passed and approved this 21st day of 20 I~? Approved by ATTEST: Deput~' CI1~_ RK Cit~ At~$r~ey'sl~3ffice ppddi~es~earc~eek ,doc Resolution No. 02-183 Page 2 It was moved by Champi on and seconded by Vanden'hoer the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman ;( O'Donnell X Pfab X . Vanderhoef X Wilbum Memorandum of Understanding Clear Creek Master Plan and Camp Cardinal Road SouthGate c,,y o, ,ow. o~ CORA LV I LLE ,~ Sarv£ 'HAwTrRY OFFICIAL SUBMITTAL December 2I, 2001 200328-0 MEMORANDUM OF UNDERSTANDING RE: Clear Creek Master Plan and Camp Cardinal Road DATE: December 21,2001 FROM: Southgate Development Company TO: City of Iowa City, lA City of Coralville, lA Johnson County Board o£ Supervisors The purpose of this memorandum is to establish an agreament to the Master Plan development of approximately 462 acres of land referred to as "Clear Creek". The land en~entIy lies in the City of Iowa City and in part, Johnson County. In the future, the land will be impacted by an existing Chapter 28E of the Code of Iowa (1999) agreement that will transfer a portion o£the land to the City of Coralville jurisdiction. It is understood that the specific zoning of the property is subject to the actions of the city councils of the municipalities, fo]lowing due process. The contents of Lhis agreement are as follows: Contents Attachments I. Master Plan Overview .................................. A. Vicinity Map B. Master Plan II. Land Use Concept A. Configuration B. Density III. Transportation System A. Roadways ........................................... C. Typical Sections B. Pedestrian/Bike Facilities IV. Utilities A. Sanitary Sewer ......................................D. Sanitary Sewer Map B. Water Service .......................................E. Water Distribution Map C. Storm Water Management ........................ F. Storm Water Management D. Utilities along the EasffWest Commercial Map Collector V. Infrastructure Design Standards VI. Plan Review Procedure 200328-0 Memorandum of Understanding Clear Creek Master Plan and Camp Cardinal Road December 21, 2001 Page 2 Contents Attachments VII. Camp Cardinal Road Extension/Realignment A. Overview ............................................. G. Typical Section B. Preliminary Cost Opinion ........................ H. Preliminary Cost Opinion C. Assessment Methodology D. Funding Methodology ............................... I. Funding Strategy E. Schedule ............................................ J. Schedule F. Roadway Concept Plan ........................... K. Camp Cardinal Road Alignment (Preliminary) 200328-0 Memorandum of Understanding Clear Creek Master Plan and Camp Cardinal Road December 2l, 2001 Page 3 1. MASTER PLAN OVERVIEW With a location proximate to US 218 nort~south (Avenue of the Saints) and US Interstate 80 east/west, this project site has good access to and from other population centers and amenities in the region. Further, Melrose Avenue to University of Iowa Hospitals and Clinics, the University of Iowa and downtown Iowa City enhances the site's strategic location. These institutions have historically provided significant growth. Other local destinations are West High School ½ mile east and Coral Ridge Mall ½ mile north. (Attachment A) Southgate Development seeks to establish a vision for the land that allows for logical and planned development in a context that responds to the intrinsic qualities of the site. The Master Plan (Attachment B) has been created by first evaluating the following criteria: A. Iowa City and Coralville planning documents and ordinances B. Topography, mapping and on-site investigations C. Existing infrastructure, i.e. utilities and transportation D. Natural features, i.e. soils, vegetation and drainage E. Public benefit The Master Plan illustrates land use and transportation in a general sense. This general description will allow conformance to both Coralville and Iowa City's ordinances and standards. II. LAND USE CONCEPT A. Configuration - The concept of the development is to locate nonresidential, i.e. commercial, office and retail, at major intersections and along higher volume traffic mutes. The southwest facing slopes adjacent to Highway 218 represent a good location for office park/research type uses and could provide a good image along the ~'technology corridor" (loosely de£med as the corridor along U.S. Highway 218 between Iowa City and Cedar Rapids) and buffer residential uses at the interior of the site. Multi-family residential such as apartments and high-rise condominiums would be used in the transition to single family residential use. The single-family size of lot would increase, transitioning to the existing larger lots along Kennedy Parkway to the east of the site. Commercial 9onveniences and services for the neighborhoods would be provided at the octabout which is further defined later. 200328-0 Memorandum of Understanding Clear Creek Master Plan and Camp Cardinal Road December 2l, 2001 -- Page 4 B. Density - Based on the intrinsic characteristics of the wooded slopes and drainageways that so distinctly define this site, it is to the public benefit to work to preserve these qualities. In order to maintain significant areas that will not be disturbed and yet achieve development densities that will be economically viable, Southgate Development would like to create a "conservation-type" development. This would mean the development would be looked at as a whole, including the sensitive areas. The total units or square footage would be tallied based on that assumption. The density of the actual developed areas would be higher but would be supported by larger interconnected open spaces. This would make initial and long-term infrastructure costs affordable and sustainable. This concept will reduce the "urban sprawl" impact of large lot residential development. This particular landscape is suited to denser housing and commercial development combined with large areas of public open space and amenities. This is similar to the downtown and University landscapes. Southgate Development requests that this project be considered in its entirety and consider an "average" density of eight residential units per acre of total development. Based on a total of 462 acres, indicated by the Master Plan, this project would be 3,696 dwelling units if it were all developed as residential use. - The acreage of any of the identified 110 acres of commercial use would be deducted from the overall total. Southgate Development also intends to cap the maximum allowable dwelling units/acre in any subdivision to 20 units per acre. The commercial use could include, but would not be limited to, an office/research park, retail and other allowable commercial uses and would be subject to the zoning decisions of the respective communities. III. TRANSPORTATION SYSTEM A. Roadways - The proposed roadway system is illustrated on the Master Plan (Attachment B). Typical cross sections that further define the roadway design are found as Attachments C 1-4. These primary roadway alignments have been chosen to minimize disruption to areas with steep slopes and timber. The proposed extension/realignment of Camp Cardinal Road will become the primary connection from Melrose Avenue in Iowa City no~h to U.S. Highway 6 in Coralville until Highway 965 extension is constructed, Deer Creek Road from the north would tee into the new Camp Cardinal Road. New access to the Nagel property and the remaining portion of old Camp Cardinal Road (to be renamed) would be maligned by moving the access point south to provide lane taper distance to the Clear Creek bridge. 200328-0 Memorandum of Understanding Clear Creek Master Plan and Camp Cardinal Road December 21, 2001 Page 5 Southgate Development would begin development of the Master Plan area with the construction of Camp Cardinal extension/realignment. The octabout (commercial collector) near the center of the project will be the retail center for the project and will provide convenience shopping and services for the neighborhood. The octagonally aligned access road to these establishments will be set back about 500 feet from the main intersection. This will allow traffic to flow freely, choosing the path of least resistance and right tllms. B. Pedestrian/Bike Facilities--Sidewalks will be provided as indicated on the typical cross sections (Attachment C 1-4). In addition, the Master Plan indicates several primary greenways intended to provide safe access to the proposed school site and connect to other community trail systems, IV. UTILITIES Sanitary sewer and water main extensions to serve the master plan area would occur at the future Camp Cardinal Road r.o.w, from Coralville north and Iowa City south. It is Southgate Development's expectation that the cities would extend these services to the development. This includes the cities use of condemnation power to acquire easements when all other means have been tried. A. Sanitary Sewer - The sewer sheds, probable peak flows and connection points are illustrated on Attachment D. The development can be served entirely by gravity to the respective jurisdictions. Tap on fees or other costs normally associated with development projects would be paid in a standard manner. B. Water' Service - Proposed water main routes and connection points are indi§ted on Attachment E. Southgate Development may construct the 12" water main along Camp Cardinal Road with the construction of the roadway. Attachment E also illustrates the limits of Southgate Development property that can be served by extending the existing water service in the area. The area is limited to that which can provide minimum fire flow requirements, These limits represent the initial phases of the master plan development. Southgate Development requests the cities initiate a study to determine future water distribution needs. This study should address future needs on the higher elevation portions of the master plan area and other needs in the region. The proposed 12" water main along Camp Cardinal Road could be constructed with a gate valve separating the cities water supplies. The provision to open the valve during fire events or other emergencies will benefit both cities. 200328-0 Memorandum of Understanding Clear Creek Master Plan and Camp Cardinal Road December 21,2001 Page 6 C. Storm Water Management - Southgate Development will create a design and construction ethic that seeks to limit runoff from the developed areas of the site. They will minimize the use of conveyance pipe and develop techniques to keep storm water as close to the source as possible, i.e. curb flumes, grassy swales and infiltration basins where soils permit. The natural break at the ridge between jurisdictions will allow for separate and distinct drainage area calculations. There has been some discussion and it is possible, that the pond indicated at the south end of the property might provide storage for some offsite runoffpassing through the site. Proposed stormwater detention areas with calculations are included as Attachment F. Storm water systems will be divided on the east-west connection the same as water and sewer. The approximate basin storage volumes shown on Attachment F were calculated to detain the difference in volume between the five-year undeveloped storm and the 100-year developed storm events. The runoff from the developed storm event was calculated based upon the proposed land uses. D. Utilities along the East/West Commercial Collector - Southgate Development does not want to provide sanitary sewer and water service along both the north (Coralville) and south (Iowa City) sides of the east/west commercial collector through octabout (t,he ~,ity limit line). Therefore lots fronting from the center of the octabout emi -MIl be constructed as part of the Iowa City system and from the center l~/'~dt hs part of the Coralville system. Snow plowing and routine maintenance of the east-west connection would be divided like the utility services. V. INFRASTRUCTURE DESIGN STANDARDS A. Southgate Development will utilize the current development standards in effect at the time of the development for the jurisdiction in which a proposed development lies. VI. PLAN REVIEW PROCEDURE A. Southgate Development will utilize the current plan review process in effect at the time of the development for the jurisdiction in which a proposed development lies. VII. CAMP CARDINAL ROAD EXTENSION/REALIGNMENT _ A. Overview - As indicated on the Master Plan (Attachment B and further illustrated on Attachment K), it is proposed that the primary connection of 2OO328-O Memorandum of Understanding Clear Creek Master Plan and Camp Cardinal Road December 21,2001 Page 7 Melrose Avenue on the south to U.S. Highway 6 to the north could best be accomplished with a through alignment ora portion of Deer Creek Road on the south and a realignment of Camp Cardinal Road. The realignment will minimize disturbance to sensitive areas; particularly on the north part of the site. Heavy track traffic on the existing segment of Deer Creek Road would be routed onto proposed Camp CardinaI Road at a tee intersection. The Iowa City segment of the proposed Camp Cardinal Road alignment could take advantage of the existing compacted roadbed. The typical urban section is as indicated in Attachment G. B. Preliminary Cost Opinion - A preliminary cost opinion is provided as Attachment H. C. Assessment Methodology - It is the expectation of Southgate Development that Camp Cardinal Road will be constructed as a joint municipal project and that an assigned portion (70%) of the cost of Segment B would be assessed to Southgate Development. The Cities of Iowa City and Coralville each would provide local participation at 15% of the project cost of Segment B. Traffic forecasts furnished by the Johnson County Council of Governments show 10-14,000 vehicles per day for the short-term (1 O-year) and 13-17,000 vehicles per day for the long-range (20-year) scenario. The 15% participation was selected because it represents less than the 20% participation typically used in a federal aid project and collectively allocates 30% of the cost of Segment B to the two cities in recognition of the significant through traffic component for this roadway extension. For comparison purposes, the 30°/3 local participation is slightly less than the City of Coralville's standard participation for arterial streets, i.e. paving beyond 31' in width. The City of Iowa City would pay the actual cost of improvements south of Southgate Development property (Segment A) and the City of Coralville would pay for the improvements north of Southgate Development property (Segment C). D. Funding Methodology - It is proposed that this project be treated as a single public improvement project with the City of Coralville assuming the lead agency role. At the project completion, Southgate Development would be assessed the agreed upon amount outlined in Attachment I. Actual construction costs for the individual line items will be applied to the established spreadsheet formulas. Attachments H & I have been developed based on the following assumptions: * At-cost interim financing rates are applied to the project costs. · Project cost is credited for reimbursement of sales/use tax. 200328-0 Memorandtan of Understanding Clear Creek Master Plan and Camp Cardinal Road December 21,2001 - Page 8 · Actual long-term assessment bond rates are applied to the interest rate for the Southgate Development share of the project. · Lead agency receives assessment project administration allowance. · The optional 10% Default and Deficiency sum commonly associated with assessment projects will not be included in the project costs. · Southgate Development agrees to waive any agricultural deferment on the assessment project. E. Schedule - A proposed preliminary schedule for the design and construction of Camp Cardinal Road is outlined on Attachment J. F. Roadway Concept Plan - The preliminary concept plan for the roadway extension is shown on Attachment K. 200328-0 THE ~ OF IOWA o:I ti // I . I * I ATTAOHMi=NT A ~~- CL£AR CI:I£EK MASTE~ PLaN ~ f .~ IOWA CITY & CORALVILLE, IOWA ~-' ' ~ S H~2 _ ~ f HIVE, ERY http://www shlve- ~olt cry, cern A~ACHM~NT ~" Master Plan Iowa ~it~ §rn ~z ~ INTERCED~ SE~R :H - . ,:,.:, , I s ' ' : · ¢ ?~ 7 / - ~ ;... · ~- 5 :1 '~... ' ~[,, 5 X' A~ACHMENT Dx, sanitary sewer concept ~ ~ Clear Creek Master Plan ~ ~,~ o~,-~,~o. Iowa Ci~ & Coral~lle, Iowa ATTACHMENT ..-- . ,~- . j~ A~ACHMENT ~lear ~ee~ ~aste~ Plan Iowa ~i~ ~ ~oralville~ Iowa MINOR ARTER~L ALTERNATIVE - URBAN ~O-~F (PROPOSED IOWA Cl~ SEGMENT ~ ~SItlVE'HATTERY CLEAR CREEK MASTER PLAN ATTACHMENT O h.~//.w.~h,.~ ho,,~,yc~. IOWA CITY & CORALVll I I=. IOWA ~ oEc~s~. ~ PRELIMINARY COST OPINION I MEMORANDUM OF UNDERSTANDING CAMP CARDINAL ROAD -ightin8 Lump Sum ~ $10.00( '-- ~ g~-;~,'~ ii;'~ ~'~;?o'ii'~ .............................................................. )esign Scrvj¢~ Allowance - $15,80( FUNDING STRATEGY CAMP CARDINAL ROAD December 21, 2001 TOTAL PROJECT COST $6,739,100 A. City of Iowa City Portion Project Segment A Cost (Attachment H) $1,146,000 Local Participation (15% of Segment B) $800,160 Total City of Iowa City Portion $1,946,160 B. Southgate Development Company Portion _ Project Segment C Cost (Attachmem H) $5,334,400 Credit Local Participation (A and C) -$1,600,320 Total Southgate Development Company Portion $3,734,080 (Special Assessment) C. City of Coralville Portion Project Segment Cost (Attachment H) $258,700 Local Participation (15% of Segment B) $800,160 Total City of Coralville Portion $1,058,860 CAMP CARDINAL ROAD DIVIDED TWO LANE A~rACHMI~NT K City of Iowa City MEMORANDUM Date: April 10, 2002 To: Planning & Zoning Commissio__n~ ~~ ~/~ From: Karin Franklin, Director, P~~ ¥ ' Re: Clear Creek Master Plan For a number of months the City staff has been working with Southgate Development and the City of Coralville on a project proposed by Southgate that would involve development in both communities. It is because of the location of the property in both jurisdictions that this is an unusual project and one that has taken extensive discussion between the three entities before something was presented to decision-makers and the public. The first public presentation was to the Iowa City Council and the Commission March 18, 2002. The project involves the future development of 462 acres on the west side of Iowa City between Walnut Ridge and Highway 218. The development shown in the master plan includes residential and commercial uses and is conceptual at this time. Part of the property is the subject of a 28E Agreement between Coralville and Iowa City adopted in 1999 that contemplates the severance of property from Iowa City and its annexation to Coralville. The demarcation between the two communities runs along a ridge line and delineates where each community can best provide gravity-flow sewer service. At this time Southgate is seeking approval of the concept for this development and commitment from the cities for financial participation in the construction of Camp Cardinal Road from the bridge over Clear Creek in Coralville to Melrose Avenue in Iowa City. The Commission is asked to consider the land use proposal as it pertains to overall use and density; the City Council will consider these issues plus the financial aspects. As noted the land uses proposed are residential and commercial as shown on the master plan map. Please keep in mind that these are conceptual at this stage; as this project proceeds, the Commission will need to vote on severance, specific zoning and specific plats or planned developments, as proposed. It is likely this project will be done in phases. The overall residential density proposed is 8 dwelling units per acre, with no more than 20 units per acre in any one subdivision. The master plan indicates the desire of Southgate to approach this project as a "conservation-type" development taking into consideration the Clear Creek memo--p.2 environmentally sensitive features of the site such that" the density of the actual developed areas would be higher but would be supported by larger interconnected open spaces." (p.4) Because of topography and woodlands on the property, development of this area will likely be subject to the Sensitive Areas Ordinance that encourages the conservation-type design envisioned in the concept plan. The Commission is being asked for endorsement of this concept. At a later date you will be presented with formal applications for the severance, zoning and platting issues. Your minutes should reflect the sense of the Commission relative to the concept. Your conclusions and discussion will be passed on to the City Council who will be asked to adopt the Memorandum of Understanding and commit the City to the proposed cost-sharing for the construction of Camp Cardinal Road. Cc City Manager Complete Description June 11,2002 Page 9 District discussion to relocate the alternative high school from Iowa City to Coralvilie be placed on the June 19 joint meeting agenda, Council agreed; noted the memo from Asst. City Atty. Matthews regarding the alcohol ordinance enforcement and questioned Council pursuing civil penalties against bars that are caught selling drinks to minors, City Atty. Dilkes stated that civil penalties are being pursued by sending them to the State Alcoholic Beverages Division and asking them to pursue civil penalties and administrative sanctions; asked if Jim Thomas had been contacted regarding installation of sidewalks in front of his residence, the Mayor indicated he ~_~ would follow up prior to the next meeting; requested clarification of the start time for the Camp Cardinal Road Project, the City Mgr. stated a 28E agreement would be prepared for Council consideration and firming up of a start time, noting no money has been allocated to the project to date. Mayor Lehman announced that the Friday Night Concert Series beginning June 14 will include activities and selections for Flag Day and encouraged Council and citizens to attend; requested Council concurrence to write a letter expressing appreciation to departing U of I President Coleman, Council concurred. City Mgr. Atkins stated that a new Austrian bottle manufacturing Company, Alpla, had taken out a building permit and would be supplying for Procter & Gamble. Moved by O'Donnell, seconded by Vanderhoef, to adjourn 10:25 p.m. The Mayor declared the motion carried unanimously,/~0¢~,~11 Council Memb.ers' present. Er'n~t W. Lehman,'M~yor Marlar~ K. Karr, City Clerk #28 Page 72 Alcoholic Beverages division asking that they pursue civil penalties or administrative sanctions. Pfab: Okay. Dilkes: That's how we're doing it. That's what we understand to be Council's direction to us to notify the State of the criminal charges.., well, to engage, for the police to engage in the enforcement effort, to notify the State of the criminal charges, and to ask that they pursue administrative sanctions. Kanner: Another item is we had a letter from James Thomas in regarding to sidewalks also we had discussed a number of months ago about putting a sidewalk in front of his property along with along the adjacent property. And he said that he had not been contacted and as a Council we had agreed that he would be contacted and I was wondering if anyone had gone to talk to him. Emie or Steve we had - this was about 6 months ago I recall at least - that someone was suppose to talk to him. Emie? Lehman: I have not. Atkins: I have four instances where Mr. Thomas has been contacted. Folks I really prefer not debating this tonight. Kanner: Emie, you said that you would talk to him a number of times and that was the understanding that we would talk and see if an agreement could be reached through negotiation perhaps of the Mayor representing the Council and having personal contact. Lehman: I will visit and I will see to it that something happens between now and the next meeting. Karmer: Thank you. Lehman: Okay? f---~K~er: And the final thing is that at our previous work session...at our previous formal session we voted on an agreement with Southgate in regards to a memo of understanding for Camp Cardinal Road and perhaps it was my fault, but I assume that when we pass the amendment that there was no clear time of when the project would start in the memo of understanding, but from reading press information and hearing other people talk there's still an assumption the understanding is we'll start in 2003. O'Donnell: I understood all that was to be negotiated between Iowa City and Coralville and Southgate and Iowa City in particular with Coralville This represents only a reasonably accurate transcription of the Iowa City council meeting of June 11, 2002 #28 Page 73 with thc 28E agreement. Karmer: So, there's no definite date for the starting time? It could start in 2005. It could start in 2003. It could start later. O'Donnell: That was my understanding. Vanderhoef: It hasn't been funded for one thing. Atkins: Yeah we met with the with Coralville and Southgate maybe two weeks ago, asked a number of questions, sent them back. They have some information to provide us. Ultimately you do have to approve a 28E agreemem. It's just simply not ready to come to you. Kanner: So even though people might hear that 2003 is definite for start of construction there's nothing... Atkins: There's nothing planned right now, correct Steve. There's nothing we've agreed to right now. Kanner: Okay. Thank you. Thank you. Lehman: Okay. Two things. On Friday night at 7:00 downtown on the ped mall there will the first pause for the Pledge of Allegiance with the Old Capital Chorus where they'll be a couple three songs along in conjunction with the Friday night concert. A~d this is obviously the th 14 is Flag Day and across the nation there are going to be celebrations with pauses for Pledge of Allegiance. I will be there in attendance. I certainly would encourage anyone who finds it if they're available to come down. I think it's going to be a really - very short - but I think a good pmgram. O'Donnell: When is it, Ernie? Lehraan: Friday night 7:00. O'Donnell: This Friday nigi~t? Lehman: That's right. Ped mall. The other thing that occurs to me and I always think about things I should say after the meetings, but I would like very much the concurrence of the Council to draft a letter to Mary Sue Coleman expressing at least my appreciation for the manner at which she has worked with us over the years she's been her. I personally have found her a delightful person to work with. I think she's been a real asset for not only the community, but for the City of Iowa City and with your permission I would ask that we draft a letter on the City's letterhead exp~ssing that to her. This represents only a reasonably accurate transcription of the Iowa City council meeting of June 11, 2002 JOINT MEETING 4:00 to 6:00 P.M. September 25, 2002 The Joint Meeting of the City Council's of North Liberty, Iowa City, Coralville and the Iowa City School District and Johnson County Supervisors will be held on Wednesday, September 25th at Coralville City Hall. 1. GIS Update from Rick Havel (Johnson County) 2. Jail Space and services task force. (Johnson County) 3. Senior Center Funding. (Johnson County and Iowa City) 4. Bond Referendum (School) 5. Highway 965 planning for construction of extension - (Johnson County) 6. Role of Deer Creek Road in future road network (Johnsoz~ a. funding b. timeline c. jurisdiction d. economic development (future intersections) 7. What is JCCOG planning for future road corridors in what is now county land? (Johnson County) a. North-Rapid Creek Road/Scott Blvd b. South - Turn lanes at Scott Blvd. and Hwy 6 intersection c. Mormon Trek - Dane Road time table d. Mormon Trek - South of lC East-West e. Oakdale Blvd to Dubuque Street City of Iowa City IP6 MEMORANDUM DATE: September 18, 2002 TO: Mayor and City Council FROM: Marian K. Kart, City Clerk 1/!~V''F~ RE: Policy on Distribution of City Council Correspondence Council Member Kanner requested the following April 22, 2002 memo outlining the City policy of distribution of Council correspondence be provided. City of Iowa City MEMORANDUM DATE: April 22, 2002 TO: Mayor and City Council FROM: Steve Atkins, City Manager Eleanor M. Dilkes, City Attomey'.u--~'~ Marian K~Karr, City Clerk ~ RE: Distribution of Correspondence to the City Council In February a procedure was developed to insure an orderly distribution of correspondence addressed to Council (regular mail, emails, and hand delivered items). Effective immediately we would like to revise the procedure to allow you to receive the correspondence at your Council meeting Monday or Tuesday evening if it is an agenda item, but no later than the next information packet or formal agenda if it is not an agenda item. A folder of Council correspondence received, and awaiting distribution will continue to be maintained by the City Clerk. Please remember that the public as well as the media may be aware of Council correspondence prior to Council distribution by viewing the City Clerk folder. 1. All correspondence is officially received by the City Clerk. 2. All written correspondence is file stamped. 3. Emails are printed (showing Clerk name, time, and date/not officially file stamped), Emails are also received simultaneously by the Adm. Asst. to the City Manager and Asst. City Manager and acknowledged by that office. 4. All correspondence received after the agenda was printed and relating to current agenda items will be distributed to Council at the work session or formal meeting, and accepted on the agenda. All other correspondence received after printing of the agenda will be accepted at the next formal meeting, or included in the information packet.* Staff recommends the change to the procedure to focus handouts to only items listed on the agenda, reduce the number of late handouts, and preclude Council discussion of items not listed on the agenda. *Correspondence addressed to Council will be officially received at a formal meeting. Correspondence listing Council as a "cc" will be included in the information packet. City of Iowa City . ir " P7 MEMORANDUM Date: September 9, 2002 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, September 9, 2002, 6:30 P.M. in Emma J. Harvat Hall Council: Champion, Kanner, Lehman, Pfab, O'Donnell, Vanderhoef, Wilburn Staff: Atkins, Helling, Dilkes, Karr, Franklin, Davidson, Nasby, Matthews Tapes: 02-69, Both Sides; 02-71, Side 1 (A complete transcription is available in the City Clerk's Office) ADDITION TO CONSENT CALENDAR Dave Moore, Krore, Inc., requested a Class C liquor License for Mc Innerney's, 161 Highway 1 West, be added late to the agenda. Majority of Council agreed to add the item to the Consent Calendar with the understanding that all paperwork would be in order by Tuesday's forma; meeting. (Formal meeting/Executive Session) PLANNING & ZONING ITEMS PCD Director Franklin present for discussion of the following items: A. Setting a public hearing for September 24 on a resolution amending the Comprehensive Plan to adopt the Southwest District Plan for the area located generally south of Melrose Avenue, west of the Iowa River, nodh of Highway I West and east of the Iowa City Landfill Franklin distributed a hard copy of the Plan to Council. B. Setting a public hearing for September 24 on a ordinance changing the zoning designation from 1 ) High Density Multi-Family Residential, RM-44, to Medium Density Multi-Family Residential, RM-20 with a Conditional Zoning Agreement, for an 8.69-acre property located north of Highway 1 and west of Miller Avenue; 2) Community Commercial, CC-2, to Medium Density Multi-Family Residential, RM-20 with a Conditional Zoning Agreement, for a 1.45- acre property located north of Highway 1 and west of Miller Avenue; and 3) Medium Density Single-Family Residential, RS-8, to Community Commercial, CC-2, for a 1.45-acre property located north of Highway 1 and west of Miller Avenue. (RuppertJREZ02-00013) C. Setting a public hearing for September 24 on an ordinance vacating portions of the Harrison Street and Prentiss Street rights-of-way and an adjoining alleyway, west of Madison Street. (University of IowaNAC02-00004) Council Work Session September 9, 2002 Page 2 D. Setting a public hearing for September 24 on an ordinance vacating Grand Avenue Court from Melrose Avenue to a line 295 feet to the north of Melrose Avenue. (University of IowaJAC02-00003) Asst. PCD Director Davidson present for discussion regarding other traffic issues to be addressed by the University during their presentation on this matter. Council Member Vanderhoef stated she had heard comments regarding closure of North Grand Avenue and making it only accessible to buses, and to discuss the best way to move traffic on an east-west arterial. E. Setting a public hearing for September 24 on an ordinance vacating portions of Front Street and Prentiss Street generally located south of Burlington Street and west of Madison Street. (CRANDICNAC02-00002) F. Public hearing on an ordinance amending the preliminary Planned Development Housing Overlay (OPDH-12) plan for Lot 259 of Windsor Ridge, Part 15, Glen Brook Condominiums, a 46-unit residential development at the intersection of Court Street and Camden Road. (REZ02-00011 ) G. Public hearing on an ordinance amending the Zoning Code, Section 14-6H-1, General Industrial Zone, to allow repair of commercial and industrial trucks as a provisional use. H. Ordinance changing the zoning designation from Medium Density Single Family Residential, RS-8, to Planned Development Housing Overlay, OPDH-8, for Windsor Ridge, Part 16, a 31.1-acre, 10-lot subdivision located north of Camden Road and south of Lower West Branch Road. (REZ02-00006) (Second Consideration) I. Resolution approving the preliminary plat of Windsor Ridge, Part 16-20, a 31.1- acre 16-1ot residential subdivision located north of Camden Road and south of Lower West Branch Road. (SUB02-00008) J. Ordinance changing the zoning designation from General Industrial, I-1, to Intensive Commercial, C1-1, for 1.14-acres located west of Riverside Drive south of Commercial Drive. (REZ02-00007) (Second Consideration) K. Ordinance changing the zoning designation from Low Density Single Family, RS-5, to Planned Development Housing Overlay, OPDH-5, to allow 23 single-family lots and 13 townhouse-style units in Village Green, Part XXlI, a 9.31-acre 24-1ot residential subdivision located west of Scott Boulevard and north of Wellington Drive. (REZ02-00008) (Second Consideration) L. Resolution approving the preliminary plat of Silvercrest Residential Community, Part 2, a 12.18-acre, 7-lot subdivision east of Scott Boulevard and south of American Legion Road. (SUB02-0009) Council Work Session September 9, 2002 Page 3 AGENDA ITEMS 1. (item #14 - Ordinance ... increase the municipa~ infraction civil penalties ...) Council Members requested a memo listing what fines would be affected, and clarify the recommendations from the Task Force from those requested by staff. 2. (Items #8, 9, 10, 11 ... Resolutions ... Public Housing (Ownership)Program Tenant)The Mayor requested a motion moving up these four items to the front of the agenda and place them as item #3b on the agenda to accommodate the special presentations planned. Council agreed. 3. (Item #15 - Resolution establishing fees ... Building Inspection Division of the Department of Housing and Inspection Services) In response to Council Member Kanner, the City Manager stated the fees were proposed and approved in the budget and had not been increased since 1994. The City Manager will follow up with information regarding commercial inspection and the permitting process prior to the formal meeting. Council Member Vanderhoef requested that the new fee schedule and municipal infractions be include don the City's website. 4. (Consent Calendar 4f(4) - Resolution approving ... application (Near Southside Transpodation Center)... Iowa Department of Transportation .... Enhancement Funds) Asst. PCD Director Davidson present for discussion. Council Member Kanner asked this item be deleted from the Consent Calendar and voted on separately Tuesday evening. 5. (Consent Calendar 4f(5) - Resolution approving ... application (Dubuque Street Entranceway Beautification Project) ... Iowa Department of Transportation ... Enhancement Funds) In response to Council Member Vanderhoef, Asst. PCD Director Davidson stated the project was strictly a city project to improve the entranceway and staff would work closely with IDOT on 1-80 in the area. 6. (Consent Calendar 4f(9) - Resolution authorizing ... license agreement ... Atlas World Grill ... for a sidewalk caf6) In response to Council Member Vanderhoef, the City Clerk stated that this was a renewal, and the agreement spells out responsibility of sidewalk maintenance. LEXINGTON AVENUE BARRICADE (IP1 of 9/5 Info Packet & Hand out) Asst. PCD Director Davidson present for discussion. Majority of Council agreed to leave the barricade as it is. STAFF ACTION: Letters will be send to neighborhood indicating the decision. (Davidson) ALLOCATION CRITERIA FOR CDBG/HOME HOUSING PROJECTS (IP2 of 9/5 Info Packet) Council Member Wilburn stated his conflict of interest and left the meeting. Community and Economic Development Coordinator Nasby present for discussion. Majority of Council agreed to the following: Council Work Session September 9, 2002 Page 4 Interest Rate Policy - For Profit 2% below prime Non profit guidelines of 1%, negotiable by Council Limit repayment term to the period of affordability up to a maximum loan term of 30 years Cost per Unit or Cost per Bedroom Standards - Refer back to HCDC and staff to provide region versus federal ranges Proportion of Professional and Other Fees - Refer back to HCDC and staff to provide region versus federal ranges Ratio of Public Funds to Private Funds - Council consensus to encourage private investment, refer back to HCDC Requirement of Minimum Equity Investment by Applicant - Council consensus for a minimum, refer back to HCDC STAFF ACTION: Proceed as outlined and report back to Council (Nasby) TIF AGREEMENT FOR 1555 S FIRST AVENUE .(Agenda Item #17) Council Member Wilburn returned to the meeting. Community and Economic Development Coordinator Nasby and PCD Director Franklin present for discussion. The Mayor suggested that the agreement be reduced from $500,000 to a maximum tax rebate of $400,000. Majority directed staff to the reduced amount of $400,000. MUNICIPAl.. ELECTRIC UTILITY (IP4 of 8/29 Info Packet) Asst. City Mgr. Helling present for discussion. Majority agreed to proceed with RFP for preliminary feasibility study. Council Member Kanner requested that the scope of proposed work include energy-efficiency and conservation; and a sense of how much more money the City may have to spend. Majority agreed to pose both issues to the consultant and get feedback. STAFF ACTION: Convey issues raised by Council to the Iowa Association of Municipal Utilities and confirm Iowa City's desire to participate in the joint RFP process. (Helling) COUNCIL TIME 1. Council Member Wilburn noted he included a copy of the recently adopted ECICOG "Planning Liveable Communities: A Status Report and Best Practices Manual" in the Council packet. 2. Council Member Wilburn repoded that there was conversation with the State Department of Economic Development that they were looking at ways to get funding information out to communities, possibly using the COGS, and staff was directed to any and all meetings regarding this. Council Work Session September 9, 2002 Page 5 3. Council Member Wilburn noted a recent vote by Council Member Kanner at JCCOG and wanted to know his thoughts in voting against a Council adopted change to the arterial street plan and funding mechanism shifting some projects over to Mormon Trek in the south- central district. Council Member Kanner requested something in writing, and asked the matter be scheduled for an upcoming work session. Majority of Council agreed to schedule the discussion for the September 23 work session. Meeting adjourned 9:10 P.M. Citl/of September 12, 2002 ~¢1~' i~ Lexington Avenue residents between Park Road and River Street Re: Lexington Avenue traffic calming barricade Dear Resident: Recently, a survey of your neighborhood was taken asking for your opinion on the retention of the traffic-calming barricade. The survey resulted in 23 of 24 surveys returned, with 65% in favor of the barricade remaining in place and 35% opposed to the barricade remaining in place. This information was presented to the City Council along with a follow-up traffic study and public service provider's information. At their September 9, 2002 work session, the City Council discussed this matter and concluded that the barricade should remain in place between the months of March and November. At the request of the City Streets Superintendent, No Parking Anytime signs will be installed on both sides of the barricade. Thank you for your participation in this matter. Please contact me at 356-5254 or beth- pfohl@iowa-city, org if you have any questions. Sincerely, Beth Pfohl JCCOG Traffic Engineering Planner cc: City Council Steve Atkins Karin Franklin Chuck Schmadeke Jeff Davidson Rick Fosse Andy Rocca Matt Johnson Joe Fowler Bud Stockman Marcia Klingaman jccogtp/Itrs/b p-lexs urvey doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240- 1826 · (319) 356 5000 · FAX (319) 356-5009 --~ -- Johnson County Council of Governments IP9 ~ 410 E V~sh~ngton St lov~ City lov~ 52240 rrj~, September 16, 2002 Mayor Ernie Lehman City of Iowa City 410 E Washington Iowa City, IA 52240 bear Mayor Lehman; I would like to request the appointment of two council members to represent the City of Iowa City in the FY 04 .Taint Funding Hearings process. The representatives will hear presentations from our local Human Services agencies that are requesting city funding and make funding recommendations to the Council for the FY 04 budget. Attached is a tentative schedule for the hearings. Please feel free to contact me (356-5242) with any questions. Thonhyou. Sincerely, Lindo 5everson Human Services Coordinator fyO4jt funding/govreps.doc Tentative Schedule for the .Tohnson County FY 04 ,Taint Funding Hearings City of Corolville, City of ]]owo City, .Tohnson County, and United Way of .Tohnson County Orientation November 13th 7-8:30 PAA Hearings November 20th 7 - c) PAA December 4th 6:30 - c) PAA (United Way) 7 - c) PAA Govt. Reps 11th 18th ~-.. ~ J'anuary 8th ' 1§th ; 22nd ' 29th ' ' ~2 February 5th '. -- t~th [~th (inclement make up night, if needed) Funding Hearings for Government Reps are usually done by the holiday break or the first week of ,Tonuory. United Way citizens' panel members will need to be present at all of the hearings. Due to the number of agencies and people involved, the only time o hearing will be rescheduled would be due to nasty winter weather. If there is a night you are unable to attend, the United Way staff audio tapes the presentations, which supplements the written information. ]]f you have questions or need additional information, please contact me at (356-5242) or linda-severson~iowa-city.org FyO4jt fundingschedule~).O2.doc IOWA CITY POLICE DEPARTMENT r, tv ~[~v USE OF FORCE REPORT August 2002 OFFICER DATE CASE # INCIDENT FORCE USED 59 8-2-02 2-7135 Arrest Officer observed subject urinating in public. Officer approached the individual and after a short conversation the subject attempted to flee the area. Officer gave chase and directed subject to the ground to gain control. 19,58 8-2-02 2-7136 Officer Assaulted Officer was occupied making an arrest when assaulted by another individual. Officer reacted by directing the assailant to the ground to gain control. Subject continued to resist and was exposed to chemical agent. 11 8-4--02 2-7202 Arrest Subject was placed trader arrest and refused to be handcuffed. Officer backed subject against the wall of a building and issued a warning to cooperate. Subject continued to resist and officer deployed chemical agent to gain compliance. 93 8-8-02 2-7321 Suspicious Activity Officer was investigating a complaint of subjects prowling cars and encountered suspect who then fled the area. Officer found the subject hiding under a bush and held subject against the ground unhl other officers arrived to assist. 18,60 8-10-02 2-7375 Arrest Subject had been placed under arrest for OWI and was transported to the Police Department for processing. The handcuffs were removed and the subject later became confrontational and attempted to leave. Officers used hands on techniques to control subject who resisted handcuffing. Subject was directed to the ground by officer to gain control. 13,21,31 8-10-02 2-7392 Juvenile Arrest Juvenile was a suspect in committing a public offense and was located hiding in the public library. Juvenile was uncooperative and would not accompany officers and was physically led from the building. At the police OFFICER DATE CASE # INCIDENT FORCE USED department the juvenile began to become assaultive and officers used hands on techniques to control and handcuff the juvenile. 24 8-16-02 2-7565 Arrest Subject was taken into custody for a public offense and resisted. Officer applied pressure point techniques to gain compliance. 42 8-16-02 2-7566 Arrest Subject resisted officer attempts to handcuff. Officer used hands on techniques to control the subject. 19,48 8-17-02 2-7607 Fight Officers were called for a fight in progress. Officers broke up the fight and one participant began assaulting the officer. The officer used defensive measures and directed the subject to the floor and deployed chemical agent. 93 8-22-02 2-7768 Arrest Subject resisted officer's efforts to handcuff. Officer pinned subject against the wall of a building and then directed subject to the ground to gain control. 51 8-22-02 2-7787 Arrest Subject pulled away from officers afier the arrest. Officer used hands on techniques for control and to place subject inside the vehicle for transpurt to the jail. 82 8-23-02 2-7806 Fight in progress Three subjects were involved in a fight in the street. Once told to stop only one subject disengaged. The other two were exposed to chemical agent. The third subject who had stopped fighting then attempted to assist the friend to get away and was ordered by the officer to stand back. When subject continued officer again deployed chemical agent. 58 8-24-02 2-7868 Arrest Officer was pursuing subject on foot and directed subject to the ground. 34,84 8-25-02 2-7919 Arrest After subject was advised that they were under arrest they attempted to walk away. Officer used hands on controls to gain control and handcuff. 27,2 8-25-02 2-7930 Attempted Suicide Officers initiated an involuntary cormmttal to take subject to the OFFICER DATE CASE # INCIDENT FORCE USED hospital. Subject refused to cooperate and officers used hands on techniques to control subject. 58 8-26-02 2-7942 Arrest After being placed under arrest individual refused to walk to the police vehicle. Officer used hands on controls to escort subject. 58 8-28-02 2-8014 Arrest Subject was taken into custody for fighting. During handcuffing subject began to resist and officer used hands on controls to gain compliance. 19,11 8-30-02 2-8097 Arrest Officers responded to a possible domestic fight at a residence. Subject opened the door then slammed it striking the officer. Subject was taken into custody and resisted. Subject was directed to the ground and handcuffed. 24 8-3 1-02 2-8166 OWI Arrest Processing Subject was at the Police Department and attempted to walk out of the building. Subject was physically detained and placed back in handcuffs. Subject then became uncooperative and attempted to fight and bite officers. Subject was then exposed to chemical agent. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library, Webpage IPll PATV Board of Directors Meeting 206 Lafayette Street Thursday, July 18, 2002; 7:00 PM 1. Call meeting to order Present John Carhoff, Jack Fuller, Sing Luong, Steven Newell, Tom Nothnagle, Phil Phillips, Mike Petersen. Also present is Rene Paine, DirectoF. Called to order at 7:18PM 2. Consent to the Agenda: Consented unanimous. 3. Approval of May minutes: Mike P. moved and Phillip P. Approved as amended. 4. Short PublicAnnouncements: No one here from the public. 5. Old Business: The Excel software is here for the Indexing system to record standing resolutions and policies of the Board. 6. New Business: Sing L. reported on the flooding of the north wall. There are some questions of the building history with regard to this water problem. Further discussion on analysis of the way to fix the water run-off on the north wall of the building. 7. Reports ICTC: No one here from ICTC Committees: Fundraising Committee: There will be a PATV fundraiser at Old Bdck on August 29th. It will be billed as a "Battle of the Bands." The PR interns are working on it. Local personalities will function as judges of the program. VVe are going to try to get more conSistent fundraising and pledge donations. Treasurer Report: We are at 50 per cent of the year and the grant total of expense is 47 per cent so we are financially sound. Directors Report: The Director conducted the 6 month evaluations fur the staff Interviews for James Mims were done and Emily will be the new Programming Director. Megan will be working more hours this summer as receptionist. LittleVillage newspaper is going to do an article about PATV with a sidebar about the franchise review. PATV was at the Englert Road Race to help with a Water Station and intems Ryan and Betsy taped some of the Road Race, so tha~ will be on Access UPdate. PATV had an opportunity for a satellite dish to feature a program called "Democracy Now" for our programming this year. ICTC meeting 29 July, Monday night at 5:30 PM PATV will have a Staff Retreat the end of August, to talk about the equipment and training needs. There will be a survey for the active producers. Completed surveys will be reviewed at the retreat. VVe have 146 raffle tickets to sell for Iowa Shares by August 13th. Each Board member was given five raffle tickets to sell. 8. Board Announcements: None 9. Move to adjourn: Mike P. moved, Jack F. seconded, approved at 8:45PM. Minutes by SN Distributed at 9/23 Work Session for 9/25 JOINT MEETING. Jay H. Honohan Chair Senior Center Commission __ Iowa City/Johnson County Senior Center 28 S. Linn ' Iowa City, Iowa 52240 September 20, 2002 Mayor & City Council Board of Supervisors Iowa City, ~ ~"~ Coralville, North Liberty, and Johnson County. On behalf of the Senior Center Commission of the Iowa City/ Johnson County Senior Center, I wish to express our appreciation for including a discussion regarding the Center on your agenda for your joint meeting on September 25, 2002. I hope that I may be able to discuss this item at your meeting to and to answer any questions that you may have. The accompanying documents are intended to acquaint you with the programs and activities at the Center and to illustrate the importance of the Center to the senior population in Johnson County. 1. Description of the Center. 2. Description of Programs and Services of the Center. 3. Accreditation Profile showing our ranking on the Center's recent accreditation. 4. Participant Registration breakdown by area and Population breakdown by area for people over 45. 5. Center Participation Summary for fiscal year 2002. The Commission is respectfully asking that each of your cities and the Board of Supervisors recognize a commitment to the Seniors of your cities and Johnson County. A major part of this commitment is the support of the Iowa City/Johnson County Senior Center. We believe strongly that the Iowa City/Johnson County Senior Center is the most efficient and financially feasible way to provide the services, programs, and activities which are important for the Seniors of Johnson County. The facility and staff of the Center cannot be duplicated in any community in Johnson County or the County itself. Consider the space needs of a Center for Seniors. Consider what it would cost each o[ your communities to fund programs and activities for Seniors on you own. In these days of shrinking revenues, the wise course is a central facility to which all contribute financially. We would like to dispel one myth regarding the Senior Center. It is a place where active and vibrant Seniors congregate and volunteer. It is not simply a place to eat and play cards. A glance at the programs and services exhibit demonstrates this clearly. Many of these activities and programs reach out into the community and serve not only Seniors but the general population. The Center is a magnet for Seniors. It deserves your support. We are requesting a financial contribution at this time. However, the financial contribution you make is only evidence of your commitment. Financial contributions are important, but you commitment should not stop there. You should strongly support the Center and the Seniors of Johnson County. Further your commitment and financial support should not depend on the commitment or financial support of any other city or the County. It should be your commitment and your contribution to all Seniors in Johnson County and particularly your Seniors. The Seniors of our communities, for the most part, have been contributors over the years to our cities and the County. They have contributed in many ways. They continue to contribute. It is important that each city and the County recognize these contributions and support the Senior Center. We request your support and funding of the Senior Center. Ve~,K truly you~rs, Senior Center Description It is the mission of the Senior Center to provide residents of Johnson County who are over 50 years of age opportunities to participate in lifelong learning experiences and access to services that promote wellness community involvement, and personal growth. : :~ :~' The Iowa City/Johnson County Senior Center is housed in an historic old Pos~t.. _~.ce :; building located in downtown Iowa City. The 25,000 square foot building, originally ~-o constructed in 1904, has been expanded and renovated several times over the years. The most recent major renovation began in 1977 when the City of Iowa Cty purchase8~ the Post Office and began to turn it into a Senior Center. After several years a0~ an , ~, investment of over $1,149,000, the Iowa City/Johnson County Senior Center ~ened i~ doors and has been serving seniors ever since. The Senior Center is a longstanding member of the National Council on Aging, a federally established organization that for fifty years has worked with community organizations and professionals to enhance the lives of older persons. In 2001, the Center received national accreditation status through the National Institute of Senior Centers, a constituent unit of the National Council on Aging. The Senior Center is also a member of the American Society on Aging and has been a leader in the organization and development of the Iowa Association of Senior Centers. The Senior Center is a department of the City of Iowa City. As a city department, the Center follows the city's administrative procedures. The Center's Coordinator is immediately responsible to the City Manager. The Senior Center Commission serves as an advisory group to the Senior Center staff, Iowa City Council, and Johnson County Board of Supervisors. It is comprised of nine (9) members; six (6) appointed by the Iowa City Council and three (3) appointed by the Johnson County Board of Supervisors. Although subject to the approval of the City Council and Board of Supervisors, the Commission approves policy for the Center, negotiates leases, assists in budget preparation, and acts in an advocacy role for Johnson County Seniors. The Commission reports to the City Council and Board of Supervisors regularly on the Center's activities and programs. Participant and community needs and interests are reflected in all recommendations developed by the Senior Center Commission. Participant input is provided directly by individual participants, or relayed by representatives of one of the Center's three participant advisory committees. Community input is sought through such things as community surveys, focus groups, and the participation of community members on Senior Center committees. For example, nearly 70 community members were involved with the operational review process that ultimately led to national accreditation for the Center. For the past 21 years, the Center's operational budget has been funded 80% by the City of Iowa City and 20% by Johnson County. This funding arrangement has been recognized by a 28E Agreement between the City and County. In return for the County's financial support, all non-Iowa City residents of Johnson County, including residents from all remaining incorporated and unincorporated areas in the county, have been allowed to participate in the programs and activities of the Center in the same manner as Iowa City residents. tn order to finance programs and activities that are not provided for in the operational budget, the Senior Center Commission oversees expenditures from a Gift Fund that was established by the City Council when the Center first opened. Gift Fund money is raised through such things as quilt raffles, donations, bequests, and some programs and activities. While some Gift Fund money is used to purchase refreshments served in conjunction with programs, the Gift Fund is primarily used to purchase durable equipment for Center programs and activities. For example, a treadmill for the exercise room and a digital camera for use in the Center's volunteer television broadcasting program which tapes programs that are aired on cable TV to seniors who are not able to come to the Center. For fiscal year 2003, the Board of Supervisors reduced their financial support of Senior Center operations to 15%. This represented a 31% decrease in County funding and produced a $45,000 budget deficit. Subsequently the Board voted to terminate the 28E Agreement related to the operation and funding of the Center. Due to this decision, the Commission is currently exploring various sources of public and private funding, including membership fees and other possible revenue sources. The Center sponsors numerous ongoing activity and volunteer groups, an array of monthly classes, and regular community events in which seniors and other community members may participate. The Center's monthly newspaper, the Post, publicizes Senior Center and in-house agency programming information as well as community news and information of interest to area residents. In order to offer a variety of programs of the highest possible quality, the Center has developed extensive linkages and collaborative partnerships with agencies, businesses, educational institutions, and other community providers. These include the University of Iowa College of Nursing, Mercy Hospital, Kirkwood Community College, the Iowa City Press Citizen, Hills Bank and Trust, Iowa State Bank, US Bank, Silvercrest Assisted Care, Lensing Funeral Services, Praire Lights Book Store, and many others. Additionally, the Center provides free operational space for E~der Services, Inc., the Visiting Nurses Association, AARP, and several other volunteer programs serving seniors. The countywide congregate and home delivered meal program, which is based at the Center and managed by Elder Services, uses over 3,500 square feet of kitchen and meeting space to prepare, serve and deliver noonday meals to Johnson County seniors 361 days each year. Because Senior Center registration, submission of demographic information, registration for classes, and signing in when entering the building or attending a program is not required and the building is open to everyone, providing exact participation numbers is not possible. Many regular participants never register or sign in. Nonetheless, due to the amount of information that is voluntarily submitted by participants, class and activity leaders, a great deal of representative and general information is available. The Center currently has 2,468 registered members and over 6000~ addresses on the Post mailing list. In fiscal year 2002 Senior Center participants and communit~z=?embers participated in classes, activities or services offered at the Center a total of 85,1~. 5~times', During that same time period the nutrition program prepared an average of 6 a month for seniors. Notably, less than half of these meals were served at the,Genter, ~ Recently, as a cost saving measure, the Colllnlission elected to send thc Post to only ret,'tstercd'- participants. The 6000 figure represents the prior mailing list. the majority being delivered to satellite dining sites and individual homes throughout Johnson County. The Senior Center's list of registered participants indicates that approximately 73% of registered participants live in Iowa City, 11% in unincorporated areas of Johnson County, 9% in Coralvilte, and t% in North Liberty. A small percentage of participants liv. e in other incorporated areas of Johnson County or outside of Johnson County. The Iowa City/Johnson County Senior Center has a well known reputation for excellence as shown by the Accreditation result. Over the years, it has been cited numerous times in national magazines and newspapers as one of the factors that make Iowa City an attractive retirement community. Description of Program and Services Iowa City\Johnson County Senior Center Although the Center is a not a direct service provider, it does serve as a primary information and referral service to area seniors and their families. In addition, the Center provides operational space to the following senior-oriented agencies, organizations, and programs. · AARP · Johnson County Department of · Elder Services, Inc. (Case Health Management, Chore Service, · Legal Counseling Shared Housing, and the Retired · Low Vision Support Group Senior Volunteer Program) · Johnson County Nutrition Advisory · Johnson County Senior Dining & Board Home Delivered Meals program · Johnson County Task Force on · Visiting Nurse Association Aging · Senior Health Insurance Information · Retired School Personnel Program (SHIIP) While some of these services use office or meeting space once a month, several have designated office or work areas. For instance, the Johnson County Senior Dining & Home Delivered Meals program operates from a dedicated kitchen and office space. Whatever their space requirements are, none of the programs are charged a fee for the use of space. With respect to programs and activities offered by the Senior Center, the following list provides a sampling of the Center's five primary areas of programming: Emotional/Physical/Health Senior Hiking Issues in Death and Dying Series Weight Training Classes Safety Tips for the Home or Apartment Yoga Classes Cancer Awareness Tai Chi Classes Arthritis Awareness Fitness/Exercise Room Life Skills training Low Vision Support Group Incontinence Dance Classes Btood Pressure Screening .... '~ Medicines - Pharmaceuticals Physical Fitness Assessmen ,::~ Death-Related Grief Seminar Medicare/Medicaid Awareness Medicare Basics Macular Degeneration :: . Depression Screening Eating/Nutrition Communication After Strokes Fiscal/Financial Tax Assistance Taxation Issues Portfolio Management Mutual Funds and Annuities Privacy Issues Individual Stocks and Bonds Transferring Non-titled Personal The Future of Social Security Property Women and Money Series IRA Distribution Planning Legal Hotline for Older Iowans Y2K and Your Finances Legal Counseling Cultural/Social Art Exhibit Series Travelogues New Horizons Band and Ensemble Mini-Qperas Groups UI Young Concert Artists Series Voices of Experience Chorus and UI Department of Music Performances Ensemble Groups Spring Sing with Horton & Friends Senior Art Show Older Americans Day Nature Walks Volunteer Recognition Day Painting Classes Veterans Day Program Garden Club Canasta, Bridge, Euchre, Cribbage Senior Standing Room Only (SSRO) Men's Pool League theater troupe Women's Pool League Johnson County Songbird Project - Bird Bingo Migration Senior Bowling Gallery Walk Series Senior Center Sports Forum Creative Clay Traditional Quilting Lapidary Lifelonq Learninq Musical Workshop on Aging Surviving Inhuman Conditions in Gulag Video Discussion Group Book Discussion Groups/Classes UI Museum of Natural History State Historical Society - Loren Horton UI Museum of Art Lecture Series Crochet Class Devonian Fossil Gorge Programs UI International Programs Writer-in- Senior Center Library and Reading Residence Series Room - Shakespeare Classes Ghosts of Eastern Iowa ~ Genealogy Classes Pottery and Ceramics Group.>~-~ ~i " Early World Literature Series Studying Barns . Wdting Classes Photographing Artwork ~'' ~"~ International Student Series Telling Agriculture's Stow : .... Spanish Classes Cooking in the 1800's _ , !-~: 55 ALIVE Mature Driving Class History of Railroads in Iowa . ~:,. ? Computer Classes Human Rights Awareness 5: o Poetry Readings Diversity Awareness '- Volunteer Proqrams and Opportunities EIdercraft Gift Shop--Management and Trips and Tours Coordinators Operation Activity Leaders Senior Center Television Class Instructors Desktop Publishing Data Entry Volunteers HostJGuide Program Early Bird Caf~ Coordinators Volunteer, Program, and Participant Post Mailers Advisory Committees Library Coordinators Between July 1999 and December of 2000, 6'17 volunteers used their time and talent to support the operation of the Center. This type of support is critical to the ongoing success of the Senior Center and its programming. SENIOR CENTER ACCREDITATION REPORT ***(PLEASE FILL OUT)*** Iowa City Johnson County Senior Center - 10/24-10/25/01 28 S. Linn St. - Iowa City, IA 52240 319-356-5225 Linda Kopping - Coordinator instruction: Bold and underline your answer (yes or no). Add any appropriate comments. Comments should be briefi 2-3 lines. Form should be typed or completed on a computer. Use as much space as needed to give a thorough report. SECTION 1 -- SUMMARY OF PEER REVIEW INSTRUMENT (Minimum number of points required is given, add actual points received for section.) PURPOSE 17 points/ 22 YES NO Presents a mission statement consistent with the NCOA/NISC senior center definition and philosophy YES NO Uses a written planning document. Comments p~)a~. d phil The center's mission is very consistent with NCOAfNISC definition an oso evidenced by the responses from participants and the degree to which participants thk¢: ownership of many of the activities by serving as facilitators or instructors. COMMUNITY 9 points/ 12 YES NO Collaborates with at least two community resources to offer senior services. YES NO Provides information and referral at the senior center. Comments The list of community collaborations is extensive resulting in a wide variety of options. I&R is handled uniquely through an in-house television production component which is probably one of a kind. GOVERNANCE 12 points/ 15 YES NO Provides written governance document with at least eight of 10 requirements. Comments The Operations Manual is thorough and complete and a resource to be shared with senior center peers. The center's governance is more than adequately documented. ADMINISTRATION 20 points/ 24 YES NO Hires an Administrator with skills and training required by job description. YES NO Presents written personnel policies which have been distributed. YES NO Presents written volunteer program policies. Comments The Coordinator is to be commended on the operation as well as on interaction with commission, staffand participants. Due to the nature of the role and responsibilities, it is suggested that changing the job classification from Coordinator to Director be considered. It is also suggested that the Clerk Typist position be reclassified to more accurately reflect responsibilities. SENIOR CENTER ACCREDITATION REPORT - Page 2 PROGRAM 19 points( 34 YES. NO Demonstrates 12 programs in seven areas. Comments Although the center is not a direct provider, their operational success is based on over 100 cooperative efforts with other agencies and organizations. A complete list was provided which demonstrated the scope of offerings as well as needs of the participants. EVALUATION 9 points/ 12 YES. NO Arranges to evaluate and report regularly on programs and operations. Comments The center is dependent upon multiple individuals to provide program data and appears to have an organized methodology for this purpose. While the focus of the center's offerings is logistically difficult to measure, it is suggested that the center include the development mad implementation of outcomes measurement in their Strategic Plan. i;:i FISCAL MANAGEMENT 24 points/ 2¢ r-o YES NO Prepares and publishes an annual budget document. ~. :, ,..co YES NO Demonstrates that budgeting, accounting and financial reporting ~ ~' ~ '~: ~ Practices conform to accepted accounting standards. ~ ,~! 5 ~, ~, YES NO Maintains insurance coverage for assets, staff, participants, voluntee~> ~ And governing structure for liability. -- Comments As a function of the City of lowa, the center is more than adequately covered in this area. While the center's operation is included in the city's annual budget and audit and is not readily apparent as a stand alone, the center has requisite backup. RECORDS AND REPORTS 14 points/ 18 YES NO Maintains standardized participant records. YES NO Keeps records/reports on services and activities. YES NO Presents a written confidentiality policy which limits access to certain records. Comments The center maintains at least four separate databases and can effectively address most ad hoc questions as a result. FACILITY 11 points/ 14 YES NO Provides barrier-free access in accordance to laws. Comments Pride in the historical facility is evident atmosphere is comforting, yet professional and very well maintained. SENIOR CENTER ACCREDITATION REPORT - Page 3 SECTION II -- NARRATIVE A concise, but complete narrative (not to exceed 4 pages) with the following parts should be attached: INTRODUCTION The Iowa City Johnson County Senior Center just celebrated its 20th anniversary of providing activities and programming for the benefit of persons 55 years and older. Located in a 1931 built U.S. Post Office, the facility has been remodeled and presents a welcoming atmosphere for visitors and participants. The center functions as a department within the City of Iowa and is guided in its efforts by a Senior Center Cormnission, appointed by the City and the County Board of Supervisors. Volunteers play a significant role in the success of the Center's operation as evidenced by the more than 600 volunteers who provide over 44,000 hours of service each year. Staff includes six full time employees. Collectively, staff and volunteers serve over 2,500 annual participants. It was very obvious to this observer this is truly a seniors' center. The center's focus is life-long learning and enrichment resulting in a unique demographic profile. Although the ~:enter characterizes itself as a "Community College" for older adults, it also provides a~ss to s6i;vices involving basic needs. SCOPE AND STRUCTURE OF VISIT The site visit occurred October 24 and 25 and had the following schedule: October 25 7~' -" 8:45 Arrived at facility 9:00 Met with Center Coordinator 10:00 Met with members of the team that completed the self-assessment - list is attached. 1:00 Reviewed materials prepared by staff 3:30 Preliminary scoring of peer review instrument Preliminary exit interview with Coordinator and four members of the team to outline both on sight and offsite observations, to seek clarification with respect to some issues, and to outline remaining process. October 24 9:00 Final material review and collaboration with Coordinator on any missing pieces of material. 1 l:00 Consulted with oft-site reviewer Noon Facility tour and observation of participant involvement 1:00 Exit interview with Coordinator to provide observations of on/off-sitc reviewers and to provide our recommendations for accreditation. 2:00 Concluded visit DOCUMENTATION/EVIDENCE The on-site document review manual contained all material that had been requested. The manual was organized and tabbed pursuant to the checklist for easy reference. All material was available at the site including those documents which originate from other City departments, e.g. budget, audit, personnel, and emergency management. Although the review material was extensive, the center has an Operations Manual which is specific to the department. This is an excellent reference for new staff, participants, or Commission members. INTERVIEW SUMMARY Those present for the first day's interview included: 3 members of the Senior Center Commission C). i-~. 4 Participant Advisory Committee Members :~- '- ~ 2 participants ~ -- r.~ I volunteer/participant ' ~' c~ "-i 6 staff members '" ~::~' '-' Senior Center Coordinator ~ ~,-, ,_~ Clerk Typist ~:¢ cv Program Specialist Volunteer Specialist Video Production Specialist Maintenance Worker II[ (A fourth Commission member was available on the second day) Each person was requested to introduce themselves and to provide brief background information. The group was very diverse with respect to their previous careers and present interests and was requested to consider: opportunities and challenges of the process, the biggest surprise as a result of the process, and best advise for others who are planning on completing the process. Overall, the process provided a learning experience for everyone involved Many were surprised at the depth and breadth of the total operation, Generally, the group was impressed by the community response to assist with the effort. The primary challenges were associated with the time commitment and the amount of self-study required. Both staff and non-staff were surprised and impressed by the amount of work that is accomplished by so few. One staff member expressed that the process affirmed her pride in her job. A Commission member felt that after having gone through the process that the center is nationally competitive with best practices. Committee members were very supportive and complimentary of the Coordinator both in terms of normal program oversight and in the completion of the accreditation process by keeping everyone on track. Best advise to others included: have tim with it; borrow ideas from everywhere; keep an open mind; be willing to disagree; and choose committee members carefully. Challenges as a result of the process were identified for future focus and included: governance + funding = control - who will have it? New name for the center? Development of new programs? Additional staff for night time activities? BRIEF SUMMARY OF EXIT INTERVIEW Two exit interviews occurred, one at the conclusion of each day. During the first, the group was commended for their hard work and enthusiasm in the completion of their task. They were advised they had a great deal about which to be proud. The staff was also commended for the extra work that was required and the Coordinator was acknowledged for her positive leadership skills. During this time, the comments of the off site peer reviewer were provided to the Committee. These comments are attached. The second exit interview on October 25 included an explanation of the rating system, a recommendation from the peer reviewers for full accreditation, and a reminder that a final decision would be forth coming. STRENGTHS: · The Coordinator's professional style is reflected in her interaction with staff, participants, Commission members, and the Assessment Committee Members. · The staff is dedicated and enthusiastic and they accomplish a great deal considering they are few. · The programs encompass a wide range of interests and involve many community resources. * Community involvement is extensive. · The participants are very involved in process and programs and are highly motivated. WEAKNESSESS: · One is hard pressed to find weaknesses. However, after a conversation with the Coordinator, the center needs to identify at least two outcome measures and tracking mechanisms for earliest implementation. While output measures are monitored through monthly reports submitted by the numerous programs, ou~n}e m~sures have not been given priority consideration. The center can only str.~l~,Ihen i~ case with the City and County by addressing this issue. SECTION III -- RECOMMENDATION RECOMMENDATIONS TO BE CONSIDERED: · Change the position title from Center Coordinator to Center Directoi~--- staffc~lready includes two Coordinator positions and the Coordinator functions more-in an administrative capacity than a coordinating capacity. · Reclassify the Clerk Typist position to one that more accurately reflects the responsibilities delegated to the position. · Consider grants as an additional funding source even if this requires additional staff. Accreditation No Accreditation Provisional Accreditation DATE VERIFICATION OF REQUIREMENTS Total Required Reviewer's Total · Purpose 22 17 22 2. Community 12 9 12 3. Governance 16 12 15 4. Administration and human resources 25 20 24 5. Program Planning 34 19 34 6. Evaluation 12 9 12 7. Fiscal Management 33 24 29 8. Records and Reports 19 14 18 9. F~acility ____14 11 14 TOTAL 187 135 180 ~/?E~9 ~Q~R ~ DATE Registered Participant Breakdown by Area Area # of participants % Coralville 218 9% Hills 18 1% Iowa City 1699 73% Lone Tree 13 1% North Liberty 32 1% Oxford 15 1% Rural 260 11% Shue~ville 0 0% Solon 16 1% Swisher 0 0% Tiffin 12 1% University Heights 30 1% TOTAL 2313 100% This information was taken from the Senior Center Database on Jul), 31, 2002. Johnson Count)/_Population Breakdown b)/~;eographic Area Total %of Number number % in Age people of of people Range, 45- Number of 65& people over 45 Geographic Area Total Population 64 people 45-64 over over 65 by area Coralville 15 23 16 4% 2,480 55% 832 3.312 Hills 679 20 6% 140 16 2% 110 250 Iowa City 62220 15 9% 9,893 7 0% 4355 14,248 Lone Tree 1 5 202% 233 13 5% t55 388 North Liberty 5,367 138% 741 4 1°/, 220 961 Oxford 705 22 1% 156 11 6% 82 238 Rural 21,559 25 6% 5,593 9 6% 2075 7668 Shue),ville 250 25 6% 64 8 0% 20 84 Solon -1177 185% 218 178% 210 428 Swisher 813 23 5% 191 8 1% 66 257 Tiffin 975 17 6°/, 172 6 7% 65 237 Umversit¥ Heights 987 22 5% 222 12 6% 124 346 TOTAL 111,006 20,103 8.314 28,418 ISource: U S Census Bureau, Census 2000, www census gov J Jonnson ~oun[¥ ~'opu~a[IOn c~reaKoown Dy ~eo~lra )nlc Area Total Age Age Age Age Age Age number Range. Range. Range. Range, Range. Range. of people 45-54 54-59 60-64 65-74 75-84 85 years 54 years Geo~lraphic Area Total Population ~,ears ~/ears years years years and over and over Coralville 15,123 1.713 463 306 428 282 126 1,605 Iowa City 62.220 6,619 1,917 11330 2,204 1.553 618 7,622 North Liberty 5,367 547 122 71 110 79 29 411 University Heights 987 141 39 42 7C 45 9 205 Johnson County, including ~ncorpora~ed areas 111,006 13,518 3,952 2,;'79 4.338 2,826 1.101 14,996 Source: U S Census Bureau. Census 2000, Iowa Cily Commumly Profile 2001 7 PARTICIPATION SUMMARY FISCAL YEAR 2002 FISCAL {~ii,- J~LY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN YEAR02 lO'~/'i !i,~A 01 01 01 01 01 02 02 02 02 02 02 TOTAL SENIOR CENTER PROGRAMS 407 509 952 717 800 810 360 400 697 930 991 1523 9,098 ACTIVITIES 2078 1133 2229 2561 2275 1458 1526 1931 1786 2309 2391 2094 23,771 CLASSES 282 338 592 738 539 235 352 711 644 725 536 368 6,058 MEETINGS 58 46 43 72 48 51 58 55 67 65 54 69 686 VOLUNTEERS 520 305 472 556 850 747 307 531 418 473 692 582 6,453 TOTAL SENIOR CENTER 3345 2331 4288 4642 4512 330t 2603 3628 3612 4502 4664 4636 46,064 # DAYS OPEN 21 23 19 23 19 19 20 19 21 22 22 20 248 DAILY AVERAGE 159 101 226 202 237 174 130 191 172 205 212 232 186 NON-SENIOR CENTER SERVICES 3921 3432 2924 3620 3167 3058 2813 2822 2893 3019 2791 2725 37,185 MEETINGS 194 30 99 384 257 150 195 260 257 202 239 319 2,586 TOTAL NON- SEI~IORCENTER 4115 3462 3023 4004 3424 3208 3008 3082 3150 3221 3030 3044 39,771 GRAND TOTAL 7460 5793 7311 8646 7936 6509 6611 6710 6762 7723 7694 7680 85,835