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Home My WebLink About2007-07-05 Info Packet l = L t~~''t ~~~aII.mi- ....... ~ CITY OF IOWA CITY www.icgov.org CITY COUNCIL INFORMATION PACKET July 5, 2007 JULY 9 SPECIAL WORK SESSION IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the Director of Planning & Community Development, Police Chief, and Fire Chief: Status Report on the Joint Emergency Communication Center IP3 Memorandum from JCCOG Human Services Coordinator: Aid-to-Agency Contingency Fund Request for Extend the Dream Foundation IP4 Memorandum from the City Clerk: Joint Meeting IPS Memorandum from the City Clerk: Fall Meeting Schedule MISCELLANEOUS IP6 Memorandum from the City Attorney and City Clerk: Consultant Selection Process IP7 Building Permit Information June 2007 IP8 Invitation: Journey of Hope July 18, 2007 Ipg Minutes: East Central Iowa Council of Governments May 31, 2007 [submitted by Council Member Vanderhoef] PRELIMINARY/DRAFT MINUTES IP10 Airport Commission: June 28,2007 I';; I t~~~'t -::~..gg.~ CiTY OF IOWA CiTY City Council Meeting Schedule and Work Session Agendas I ol~t I July 5, 2007 www.icgov.org . MONDAY, JULY 9 6:30p Emma J. Harvat Hall Special Council Work Session · Planning and Zoning Item "b" . Complete Streets Policy [reference agenda item 12] · Update on Joint Emergency Communication Center · Extend the Dream Funding · Animal Shelter Policies · Farmers Market Parking · Agenda Items · Council Time · Joint Meeting · Fall Meeting Schedule · Schedule of Pending Discussion Items . TUESDAY, JULY 10 7:00p Emma J. Harvat Hall Special Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS . THURSDAY,JULY19 4:30p Special Council Work Session - Final review of RFQ I . MONDAY, JULY 23 6:30p Special Council Work Session Emma J. Harvat Hall . TUESDAY, JULY 24 7:00p Special Formal Council Meeting Emma J. Harvat Hall . WEDNESDAY, JULY 25 7:30a Joint Meeting Johnson County Fair . MONDAY, AUGUST 20 6:30p Council Work Session Emma J. Harvat Hall . TUESDAY, AUGUST 21 7:00p Formal Council Meeting Emma J. Harvat Hall . TUESDAY, AUGUST 28 6:30p Special Council Work Session - Selection of firms to be interviewed Emma J. Harvat Hall . SATURDAY, SEPTEMBER 15 8:00a - 5:00p Special Council Work Session - Interviews with firms Emma J. Harvat Hall 1 ~ 1 -~= -~ !~W~-.: ~... ~lrIn~ -..~ CITY OF IOWA CITY~ MEMORANDUM Date: July 2,2007 To: City Council Re: -~~/ Jeff Davidson, Director of Planni.Q9 ~ Community Development /' ~..? Sam Hargadine, Police Chief ~ Andy Rocca, Fire Chief AJR ~ ~ Status Report on the Joint Emergen~ommunication Center From: Fiscal year '07 was very successful in terms of the ongoing planning for the Joint Emergency Communication Center for Johnson County. The new center will operate in lieu of the two existing emergency communication centers operated by the Iowa City Police Department and the Johnson County Sheriff's office. The past year saw completion of the planning study coordinated by JCCOG, and a successful initiative to change state law to allow the funding of joint emergency communication centers through the Local Emergency Management Levy. This effort involved many people and all efforts were appreciated. A recommendation has been made by the JCCOG Urbanized Area Policy Board to the Johnson County Board of Supervisors to initiate use of the Emergency Management Levy in the FY09 County budget to begin funding our proposed joint communication center. We will be following up with the Board of Supervisors in the upcoming year. An additional accomplishment in FY07 was a site selection study which resulted in the Iowa City Water Treatment Plant site being selected as the preferred location for the facility. We are pleased that our JCCOG subcommittee was able to complete the site selection process. It had been indicated to us by consultants that this would be at least a $20,000 exercise if we were to have completed it with outside consultant assistance. The JCCOG subcommittee coordinating this project is currently involved in hiring a consultant team which will complete design and engineering of the facility during FYOS. During the past several weeks we have selected a preferred radio system consultant, who will be teamed with an architectural firm to complete our design team. We will be selecting the architect during the next few weeks from eight proposals we have received. It is our hope to have the design team in place by September 1 so that design activities may be completed over the following ten months. We hope to let the project for construction in late spring of 'OS with construction to take approximately one year. Funds have been committed by Coralville, Iowa City, North Liberty, and Johnson County for completion of design and engineering activities during FY08 using local funds. Iowa City's share is $300,000 (approximately 40%) which you have committed in the FYOS municipal budget. Once our design team is selected, a smaller group from our nine-person JCCOG subcommittee will be selected to work directly with the consultant team. Other important activities during FYOS will include forming the Joint Emergency Communication Center entity via a 2SE Agreement between the cities of Coralville, Iowa City, North Liberty, and Johnson County; and completing the job description and hiring the director of the facility. Once the director is hired, that person July 2, 2007 Page 2 will coordinate the design and construction of the facility. Until the director is hired, Jeff Davidson will continue to coordinate the JCCOG subcommittee's activities in his new role as Iowa City Planning Director. Regenia Bailey is an active participant in the JCCOG subcommittee in her role as JCCOG Chairperson, and may wish to offer additional comments. Feel free to let us know if you have any comments or questions. cc: Steve Atkins Dale Helling Kevin O'Malley ppdadm/mem/jecc-6-28-07.doc 1 ~ 1 =~=-....a~'" ~~~~~ ~~~aII.~ rn:J CITY OF IOWA CITY MEMORANDUM Date: July 2, 2007 To: City Council ~ From: Lin~~, JCCOG Human Services Coordinator Re: Aid-to-Agency Contingency Fund Request for Extend the Dream Foundation The Extend the Dream Foundation has requested $10,000 in funding assistance to pay for rent in FY08 for Uptown Bill's Small Mall, located at 401 S. Gilbert Street. Uptown Bill's Small Mall houses four small businesses operated by persons with disabilities. The original request was for CDBG funds, which was denied. A second request was made for Community Development economic development funds, which was also denied, as no new job development was proposed. The City Council's Aid-to-Agency Committee (Bailey and Champion) met on Thursday, June 28th, to consider the request. It is recommended to carryover $5,000 in FY07 Aid to Agencies contingency funds to partially fund the request in FY08. This is for one-time only assistance, which has been approved by the City Manager. Please indicate at the July 9th work session if there is a majority of the City Council in favor of proceeding in this manner. Cc: Stephen Atkins, City Manager Jeff Davidson, Director of Planning and Community Development Kevin O'Malley, Director of Finance jccoghs/mem/extendthedream. 7-2-07 .doc ,~ 1 ~~-S_~.... !~W~~ ~ ~gg.' -.: l CITY OF IOWA CITY ~ MEMORANDUM DATE: TO: FROM: RE: July 3, 2007 Mayor and City Council . ~ Marian K. Karr, City Clerk tt July 25,2007 Joint Meeting A majority of you have a conflict or have requested the meeting of July 25th be rescheduled. Weare unable to schedule later in the day due to the conflicts. Please bring your calendars so that another day could be decided (maybe August or September) and I can get information out to the other parties. . ~ 1 -~= -~ ~~W~-.: ~~...ggl~ -.... ... CITY OF IOWA CITY[W MEMORANDUM Date: July 3, 2007 From: Mayor and City Council Marian K. Karr, City Clerk r^i~ DRAFT - Fall Meeting Schedule To: Re: I have attempted to take into consideration holidays (H); elections (E); and individual Council Member absences and offer the following calendar for your consideration. My goal was to schedule formal meetings when all 7 Council Members could attend. This did necessitate a number of combined (C) work session and formal meetings on the same evening and with possible early start times. We do need to decide the schedule at the July 9 work session to allow staff to schedule items and projects in the upcoming months. A final schedule will be distributed after your discussion. September 2007 October 2007 s M T W T F S S M T W T F S 1 1(WS) 2(F) 3 4 5 6 2 3(H) 4(C) 5 6 7 8 7 8 9(E) 10 11 12 13 9 10 11 12 13 14 15(WS) 14 15(WS) 16(F) 17 18 19 20 16 17(WS) 18(F) 19 20 21 22 23 24 25 26 27 28 29 21 22 23 24 25 26 27 30 28 29 30 31 November 2007 December 2007 s M T W T F S S M T W T F S 1 2 3 1 4 5(C) 6 (E) 7 8 9 10 2 3(WS) 4(F) 5 6 7 8 11 12(H) 13 14 15 16 17 9 10 11 12 13 14 15 16 17(WS) 18(F) 19 20 21 22 18 19(WS) 20(F) 21 22(H) 23(H) 24 23 24(H) 25(H) 26 27 28 29 25 26 27 28 29 30 30 31 1 ~ 1 -~= -~ !~W~-.: ",... ~DII'~ -"': r CITY OF IOWA CITY MEMORANDUM I O~;:7 DATE: TO: FROM: RE: July 2,2007 Mayor and City Council Eleanor M. Dilkes, City AttomVL Marian K. Karr, City Clerk \\\ Consultant Selection Process At your special work session on July 2nd the following schedule was agreed upon: July 17 July 19 July 20 August 6 August 21 August 23 August 28 September 15 - RFQ final draft ready and available on the City website Special 4:30 p.m. work session for final review ofRFQ Mailing ofRFQ's with response deadline of noon August 6 Responses from firms to RFQ ready for Council pick up after 1 :00 Deadline for Council members to provide top 5 firms to City Clerk Staff prepared matrix of Council results in packet Special 6:30 p.m. work session (one item only) Selection of firms to be interviewed Special 8:00 a.m. - 5:00 p.m. work session/interviews with firms eo,'f' ()';Jt' ~ \ ..,1 BUILDING PERMIT INFORMATION ,;.v J~OO~ ~~ 'I)~ . June 2007 KEY FOR ABBREVIATIONS . Type of Improvement: ADD - Addition ALT - Alteration REP - Repair FND - Foundation Only NEW-New OTH - Other type of construction Type of Use: RSF - Residential Single Family RDF - Residential Duplex RMF - Three or more residential RA C - Residential Accessory Building MIX - Mixed NON - Non-residential OTH - Other Page; 2 City of Iowa City Date: 6/29/2007 Extraction of Building Permit Data for To: 6/112007 From: 6/30/2007 Census Bureau Report ~ ~ Permit Number Name Address Impr Use Stories Units Valuation BLD07-00300 MERCY HOSPITAL 500 E MARKET ST ADD NON 0 0 $120,000 PENTHOUSE FOR MECHANICAL EQUIPMENT ON HOSPITAL Total ADD/NON permits: 1 Total Valuation: $120,000 BLD07-00255 BILL FRANTZ 1463 BUCKINGHAM PL ADD RMF 0 0 $32,990 CONVERT SCREEN PORCH TO SUNROOM AND ADD DECK FOR RMF UNIT Total ADDIRMF permits: 1 Total Valuation: $32,990 BLD07-00269 ANDY KAMPMAN 511 WESTWINDS DR ADD RSF 2 0 $52,734 ADDITON FOR ZERO-LOT LINE UNIT BLD07-0031O FRANK J LONGO 2308 JESSUP CIR ADD RSF 2 0 $46,000 ADDITION AND DECK FOR SFD BLD07-00236 DA VID & SUSAN JOHANSE 5 MOUNT VERNON CT ADD RSF 0 0 $39,400 ADDITION FOR SFD BLD07 -00286 JENNIFER L FITZGERALD 82 ASHFORD PL ADD RSF 0 0 $10,000 3 SEASON PORCH AND DECK ADDITION FOR SFD BLD07-00279 GLENN MCCUNE 1224 JENSEN ST ADD RSF 0 $8,000 3 SEASON PORCH AND DECK ADDITION FOR SFD BLD07-00275 DAVID & JULIA PAPWORT 1938 CALVIN AVE ADD RSF 0 0 $6,000 BATH ADDITION FOR SFD BLD07-00287 SHELLEY WHITLOW & PAU 1952 HANNAH JO CT ADD RSF 0 0 $4,138 POOL AND DECK ADDITION FOR SFD BLD07-00284 STEVE & PAT WEHRLE 3 GILMORE CT ADD RSF 0 0 $3,500 DECK ADDITION FOR SFD BLD07-00326 JOHN WELLS 612 PARK RD ADD RSF 0 0 $2,900 DECK ADDITION FOR SFD BLD07-00283 LOREN J & MARGARET A B 3028 CLOVER ST ADD RSF 0 $2,500 COMPLETE BASEMENT FINISH AND FRONT DECK AS PER BLD04-00416 BLD07-00294 THOMAS & SANDRA RHIN 121 WESTSIDE DR ADD RSF 0 0 $2,500 ARBORIUM OVER EXISTING DECK BLD07-00307 STEVE GRISMORE 2207 H ST ADD RSF 0 0 $2,500 DECK ADDITION FOR SFD BLD07-00289 HESTER ROURKE 1626 LOWER MUSCATINE ADD RSF 0 0 $2,000 RAMP FOR FRONT ENTRY OF SFD BLD07-00295 TIM & ERRICA VINEYARD 2668 IRVING AVE ADD RSF 0 0 $2,000 DECK ADDITION FOR SFD BLD07-00320 TIM & LORI KASPAREK 1001 LANGENBERG AVE ADD RSF 0 0 $2,000 DECK ADDITION FOR SFD BLD07-00285 DA VID & DAWN SUTER 609 BROWN ST ADD RSF 0 0 $500 FENCE AND GATE FOR SFD IN HISTORIC DISTRICT Total ADD/RSF permits: 16 Total Valuation: $186,672 Page: 3 City of Iowa City Date: 6/29/2007 Extraction of Building Permit Data for To: 6/112007 From: 6/3012007 Census Bureau Report ~ ~ Permit Number Name Address Impr Use Stories Units Valuation BLD07-00339 A.M. MANAGEMENT 2871 HEINZ RD ALT MIX 0 0 $40,000 TENANT FINISH FOR MIXED USE BUILDING Total ALT/MIX permits: 1 Total Valuation: $40,000 BLD07-00003 COLD STONE CREAMERY 132 E WASHINGTON ST ALT NON 2 0 $180,000 COLD STONE ICE CREAM PARLOR TENANT FINISH BLD07 -00313 PROCTER & GAMBLE 2200 LOWER MUSCA TINE ALT NON 0 0 $100,000 PERFUME STORAGE AREA FOR MANUFACTURING PLANT BLD07-00154 ILHAM MOHAMED & BEDE 335 S GILBERT ST ALT NON 0 0 $80,000 RESTAURANT TENANT FINISH BLD07-00213 SUSHI KICCHIN 201 S CLINTON ST 170 ALT NON 2 0 $28,300 RESTAURANT KITCHEN FOR FOOD COURT IN MALL BLD07-00094 DONNEL Y'S 110 E COLLEGE ST ALT NON 2 0 $5,500 AL TERA TION FOR VIDEO GAMES OF BARlREST AURANT Total ALT/NON permits: 5 Total Valuation: $393,800 BLD07-00155 CASEY BOYD 938 IOWA AVE ALT RDF 3 0 $200,000 AL TERA TION OF DUPLEX BLD07-00334 AMY R FRANTZ 2542 CATSKILL CT ALT RDF 2 0 $7,000 ALTERATION OF DUPLEX UNIT TO MATCH ORIGINAL DESIGN Total ALTIRDF permits: 2 Total Valuation: $207,000 BLD07-00309 MARK ROFFMAN 516 E COLLEGE ST ALT RMF 3 0 $8,400 KITCHEN/BATH REMODEL OF APT #3 BLD07 -00315 JOHN ALBERHASKY 114 N GILBERT ST ALT RMF 0 0 $3,330 BATH REMODEL APT #5 Total AL TIRMF permits: 2 Total Valuation: $11,730 BLD07-00291 AL & JANET FOELL 1805 GRASLON DR ALT RSF 0 0 $20,200 RAMPS AND BATHROOM FOR SFD BLD07-00329 SUSAN BUCKLEY & SUE T ( 1116 FRANKLIN ST ALT RSF 0 0 $20,000 ENLARGE BATHROOM BLD07-00324 LAUREL VIETZEN 707 BROWN ST ALT RSF 0 0 $14,300 ENCLOSE BATH IN BASEMENT AND REARRANGE FIXTURES BLD07-00302 JOHN GABRIELSON 1618 E COURT ST ALT RSF 0 0 $2,400 BASEMENT FINISH FOR SFD BLD07-00266 RIVER CITY PROPERTY MA 924 N DODGE ST ALT RSF 0 0 $1,600 STEPS FOR SFD Total AL TIRSF permits: 5 Total Valuation: $58,500 BLD07-00263 ALPHA CHI OMEGA 828 E WASHINGTON ST FND RMF 0 0 $800,000 FOUNDA TION FOR SORORITY HOUSE AND GARAGE Page: 4 City of Iowa City Date: 6/29/2007 Extraction of Building Permit Data for To: 611/2007 Census Bureau Report From: 6/30/2007 IYK IYK Permit Number Name Address Impr Use Stories Units Valuation Total FND/RMF permits: 1 Total Valuation: $800,000 BLD07-00270 NANCY KREEGER 511 WESTWINDS DR FND RSF 2 0 $500 FOUNDATION FOR FUTURE ADDITION TO ZERO-LOT LINE UNIT Total FND/RSF permits: 1 Total Valuation: $500 BLD07-00281 SOUTHGATE 2185 S GILBERT ST NEW NON 0 $910,000 SCHOOL BUS MAINTENANCE FACILITY Total NEWINON permits: 1 Total Valuation: $910,000 BLD07-00262 CITY OF lOW A CITY 1215 LOUISE ST NEW RAC 0 $15,000 DETACHED GARAGE ADDITION FOR SFD BLD07-00246 CHERYL KAY MRSTIK 1540 PLUM ST NEW RAC 0 $7,400 Detached garage BLD07-00276 JAMES BOUSKA 625 4TH AVE NEW RAC 0 $6,620 DET ACHED GARAGE ADDITION FOR SFD Total NEW/RAC permits: 3 Total Valuation: $29,020 BLD07-00299 ARLINGTON DEVELOPMEN 32 BRENTWOOD LN NEW RDF 2 $269,600 DUPLEX WITH A TT ACHED 2 CAR GARAGES 32-34 BRENTWOOD LANE Total NEWIRDF permits: 1 Total Valuation: $269,600 BLD07-00256 MARTY & PAMELA JONES 60 ACORN CT NEW RSF 2 $452,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00333 ARLINGTON DEV INC 91 EVERSULL LN NEW RSF 2 $329,841 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00265 GREG & MARCY HAMIL TO 260 HUMMINGBIRD LN NEW RSF 2 $296,926 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00277 MAURY & CC BURNETT 4124 KILBURNIE CT NEW RSF $277,000 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00278 BONNIE & ALLEN LEVIEN 2030 BRISTOL DR NEW RSF $250,000 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00274 ALLEN HOMES INe. 112 LINDEMANN DR NEW RSF 2 $244,120 SFD WITH A TT ACHED 3 CAR GARAGE BLD07-00318 OAKES DEVELOPMENT LT 1962 BRISTOL DR NEW RSF $241,323 SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00130 ALLEN HOMES INC 3670 GLASTONBURY ST NEW RSF $151,087 ZERO-LOT LINE SFD WITH A TT ACHED 2 CAR GARAGE BLD07-00298 AMY GANOE & TONY BUM 1019 CHAMBERLAIN DR NEW RSF 0 $51,020 SFD WITH A TT ACHED 2 CAR GARAGE Page: Date: To: From: 5 6/29/2007 6/1 /2007 6/3012007 City of Iowa City Extraction of Building Permit Data for Census Bureau Report Permit Number Name Address ~ ~ Impr Use Stories Units Valuation Total NEWIRSF permits: 9 Total Valuation: $2,293,317 REP RMF o 0 $33,000 $33,000 0 $223,000 $223,000 0 $10,000 0 $5,000 0 $2,000 $17,000 0 $89,799 0 $6,000 $95,799 BLD07-00312 THOMAS SCOTT 416 FAIRCHILD ST REPAIR WATER DAMAGE IN MIXED USE BUILDING REP MIX o Total REP/MIX permits: 1 Total Valuation: BLD07-00257 HOOVER ELEMENTARY SC 2200 E COURT ST REROOF ELEMENTARY SCHOOL REP NON o Total REPINON permits: 1 Total Valuation: BLD07-00146 JEFF & CHRISTINE DENBER 1011 WOODLAWN AVE REP RAC 0 PUT SLAB ON GRADE FOUNDATION UNDER EXISTING GARAGE BLD07-00293 MARK MCCALLUM 811 COLLEGE ST REP RAC 0 REMOVE ALUMINUM SIDING FROM CARRIAGE HOUSE AND REPAIRlREPLACE EXISTING SIDING BLD07-00184 KIMBERLY BELL & NICK M 224 MELROSE CT REP RAC 0 GARAGE REPAIR FOR SFD Total REP/RAC permits: 3 Total Valuation: BLD06-00038 RIVER CITY PROPERTY MA 307 WILLOW WIND PL SIDING, WINDOWS & DOORS FOR RMF UNITS 307 THROUGH 399 WILLO WIND PLACE BLD07-00316 SOUTHGATE MANAGEMEN 326 FINKBINE LN REROOF 12 PLEX REP RMF o Total REPIRMF permits: 2 Total Valuation: BLD07-00290 ALAN PF AB 145 S WESTMINSTER ST REP RSF 0 0 $76,000 FIRE REPAIR OF SFD BLD07-00272 JUVENAL RODRIGUEZ 1408 TRACY LN REP RSF 0 0 $41,159 FIRE REPAIR OF SFD BLD07-00166 MICHAEL OLIVEIRA 617 RONALDS ST REP RSF 0 0 $35,000 WINDOW REPLACEMENT FOR SFD, HV AC, ELECTRIC SERVICE BLD07-00297 BLANCA ROSA ZAMBRANO 4 AMBER LN REP RSF 0 0 $15,226 REPLACE SINGLE CAR GARAGE, REPAIR REMAINDER OF STRUCTURE BLD07-00251 URIEL & RACHELLE TSACH 1014 SHERIDAN AVE REP RSF 2 0 $5,000 STOOP AND STEPS FOR SFD BLD07-00332 LUANN WILLIAMS 1515 CROSBY LN REP RSF 0 0 $2,290 DECK REPAIR FOR SFD BLD07 -00215 TIMOTHY KRESOWK 427 BAYARD ST REP RSF 0 0 $1,000 DECK REPLACEMENT FOR SFD Total REPIRSF permits: 7 Total Valuation: $175,675 rnJ Marian Karr From: Sent: To: Subject: Abigail Volland [abbie14@gmail.com] Tuesday, July 03, 2007 10:50 AM Marian Karr Fwd: Invitation to Mayor Wilburn and City Council Marian, Can you please pass this along to the council? Thank you. Abbie ---------- Forwarded message ---------- From: Nick Hoeger <nhoeger@gmail.com> Date: Jun 26, 2007 1:42 PM Subject: Invitation to Mayor wilburn and City Council To: abbie14@gmail.com Hello Abigail I found your contact info on the ICGov.org website and was hoping you could help me out with an event I am coordinating. I am the Executive Philanthropy Chairman for pi Kappa Phi Fraternity, and a senior at The University of Iowa. On July 18th a unique event and amazing opportunity are coming to Iowa City. It's called the Journey of Hope and is an event sponsored by my fraternity's philanthropy, PUSH America. First, PUSH America is a non-profit organization that raises funds, awareness, and does countless services and projects for people all across America with disabilities. In fact, my chapter works closely with Mayor's Youth Empowerment Program (MYEP) right here in Iowa City. The Journey of Hope consists of over 60 pi Kappa Phi Fraternity men from across the country who raise a minimum of $5,000 each, and then participate in a bicycling trek beginning on the west coast and ending in Washington, D.C. The trip takes around 60 days to complete, and along the way these cyclists make visits to camps, towns, campuses and communities in an effort to raise awareness and empathy for the boundaries faced by people with disabilities, as well as to distribute the $500,000+ that they have raised. Like I mentioned, the Journey of Hope "north team" will be making its way through The University of Iowa on Wednesday, July 18th. It would be my pleasure to invite Mayor Ross Wilburn, the rest of the Iowa City Council, and The University Student Council as well. I was hoping you could be of some assistance in this invitation process. As representatives of the city of Iowa City and The University of Iowa student body, I was hoping that council members might be present to help welcome the Journey of.Hope cyclists on the behalf of the community and the university, in thanks for the financial and public awareness contributions that the cyclists will be making. The arrival ceremony will take place at the Old Capitol at 11:00am on July 18th. If there is any way you or your councils could be of assistance for this event, it would be very appreciated. Please let me know if you would be interested in more details. Thank you, and I look forward to hearing from you! Nick Hoeger PUSH America Chairman pi Kappa Phi Fraternity The University of Iowa nicholas-hoeger@uiowa.edu (563) 543 -8250 1 From Council Member Vanderhoef ~ MINUTES East Central Iowa Council of Governments Board Meeting 1 :00 p.m. - May 31, 2007 700 16th Street NE, Suite 301, Cedar Rapids, IA MEMBERS PRESENT Henry Herwig-Coralville City Council Dee Vanderhoef Iowa City City Council Larry Wilson-Johnson County Citizen Charles Montross-Iowa County Supervisor Pat Harney-Johnson County Supervisor Randy Payne-Washington County Supervisor Bill Daily-Benton County Citizen Leo Cook-Jones County Supervisor Gary Edwards-Iowa County Citizen Linda Yoder-Iowa County Supervisor Ann Hearn-Linn County Citizen Dennis Hansen-Jones County Citizen Richard Cicalo- Mayor of Washington Ed Raber-Washington County Citizen MEMBERS ABSENT David Vermedahl-Benton County Supervisor James Houser-Linn County Supervisor Don Magdefrau-Benton County Citizen Jennifer Fischer-Jones County Citizen Justin Shields-Cedar Rapids City Council Don Gray-Mayor of Central City Lu Barron-Linn County Supervisor ALTERNATES PRESENT Linda Langston-Linn County Supervisor OTHER'S PRESENT Anissa Gerard-JCCOG Tom Brase-Johnson County SEATS Greg Johnson-District Rep Congressman Boswell STAFF PRESENT Doug Elliott-Executive Director Gina Peters-Administrative Assistant Robyn Jacobson-Planner Lisa Treharne-Planner Jennifer Ryan-Planner Kristin Simon-Planner Richard Stater-Iowa Waste Exchange Cary Stowe-Housing Specialist Lisa-Marie Garlich-Planner Chad Sands-Planner 1.0 CALL TO ORDER Meeting called to order by Vice-Chairperson, Henry Herwig at 1 :04 p.m. .1 Recognition of Alternates Linda Langston for Linn County .2 Public Discussion - None .3 Approval of Agenda M/S/C (HansenIY oder) to approve the agenda. All ayes. 2.0 ROUTINE MATTERS .1 Approval of Minutes (April 26, 2007) M/S/C (Wilson/Hearn) to approve the minutes as written. All ayes. 3 x .2 Budget ReportslBalance Sheets (Raber joined the meeting at this time.) Elliott gave an overview of the April financial statements. M/S/C (Hansen/Vanderhoef) to receive and file the April financial statements for audit. All ayes. 3.0 AGENCY REPORTS .1 Director's Report Elliott reminded the board the ECICOG office would be closed tomorrow due to floor repairs. .2 Community Development Report Treharne reviewed sections of the CEDS plan and welcomed comments. Discussion followed. A draft will be available at the June meeting. Herwig welcomed Greg Johnson and Tom Brase to the meeting. .3 Housing Report Gadich handed out information on available funding through FEMA for hazard mitigation. Elliott said the FHLB application window opens on July 9th and closes on September 7th. .4 Transportation Report Jacobson referred to the sample purchase of service agreement included in the board packet. She recommended the board approve the contracts in Benton, Iowa, Johnson, Jones and Linn Counties. M/S/C (Cook/Harney) to approve the FY08 Transit Purchase of Service Contracts with the providers in Benton, Iowa, Johnson, Jones and Linn Counties. All ayes Jacobson stated Washington County Mini Bus contacted her with concerns regarding verifying rides. Mini Bus has requested additional training. She suggested a 50% cost-share for the training but had not heard back from Mini Bus. Payne announced that the contract was approved at the Mini Bus meeting with the training provision. He said Mini Bus can comply with verification of rides when the training is complete. The contract will be reviewed after the completed training. M/S/C (Langston/Vanderhoef) to approve the 50% matching funds for software training for Washington County Mini Bus. All ayes. Elliott led discussion on JCCOG Transportation Planning Boundary change. Information and a resolution were included in the packet. Discussion followed. M/S/C (Wilson/Montross) to adopt the resolution to accept the JCCOG,Transportatiol1 Planning Boundary. All ayes. .5 Solid Waste Report Ryan gave an update on the 1-380 cleanup and on recycling services to be provided at various events. She will be holding planning sessions from June-August for the update of the solid waste comprehensive plan. Ryan handed out a library schedule for the summer reading program. 4.0 COMMITTEE REPORTS .1 Executive Committee-None .2 Personnel Committee-None .3 Budget Committee-None .4 Transit Operators Group -None .5 Solid Waste Technical Advisory Committee -None 5.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (Vanderhoef/Langston) to approve payment of expenditures. All ayes. 6.0 NEW BUSINESS-None NEXT MEETING: June 28, 2007 M/S/C (Y oder/Langston) to adjourn the meeting at 2:00 pm. All ayes. Ed Raber, Secretaryrrreasurer June 28, 2007 4 "f. East Central Iowa Council of Governments COMMUNITY DEVELOPMENTI HOUSING Board Report - June 2007 CHAD SANDS, AICP - EXT. 27 LISA-MARIE GARLICH - EXT. 33 LISA TREHARNE - EXT. 29 CARY STOWE - EXT. 24 CDBG AWARDS: City of Monticello Childcare Center - $500,000 City of Williamsburg Childcare Center - $500,000 UPCOMING DEADLINES: November 14 - CDBG WS/ CF Application November 29 - Housing Fund CDBG Application UPCOMING CONFERENCES/ WORKSHOPS: Housing Fund Application Workshop via the Iowa Communications Network (sites TBA) August 30th 9-Noon LAND USE PLANNING PROJECTS City of Belle Plaine: Codification - The City is currently reviewing its existing code. Work on updating the code will begin after the Citis review. The project is expected to be completed this summer. City of Belle Plaine: Pre-Disaster Mitigation (PDM) plan- The City adopted this plan May 07,2007. The Plan will be sent State Department of Homeland Security for approval. Benton County: Comprehensive Plan, LESA program and Subdivision Ordinance - Each document is in final draft form. Public hearings may be scheduled this summer. The County is currently reviewing the documel')ts. City of Bertram: Development Review - ECICOG staff provides ongoing site plan and development review services for the City. In addition, ECICOG staff represents the City on the Linn County Technical Review Committee when reviewing conditional use applications outside of the City. There was one conditional use permit review during the month of June. City of Ely I Linn County: City/County Strategic Growth Plan (CCSG) - The plan has been approved by both the City and Board of SuperVisors. It will be recorded with the State and the County Recorder. Johnson County: Land Use Plan - Monthly work-sessions are being held with the 1- Planning Committee to update the plan. Five town meetings to gather public input were held last spring. Additional public hearings will be held once the plan is in draft form. It is expect to be adopted in the fall of 2007. Jones County: Subdivision Ordinance - Work has begun on the subdivision ordinance. It is expected to be adopted this summer. City of Oxford Junction: Pre-Disaster Mitigation (PDM) plan - The plan has been adopted. It has been sent to the State Department of Homeland Security for approval. City of Prairieburg: Codification - The City is currently reviewing the draft code. There will be a public hearing scheduled this sumer before its adoption. In addition, the City has asked for a service proposal to create a subdivision ordinance. Work on the subdivison ordinance would begin after the Code is adopted. 10 V I Lone Tree Rehabilitation: Final paperwork is being completed on this program. Grant: $320,312 Local Match: $8,000 Source of Funds: HUD/IDIiD Housing Fund Marion Rehabilitation: City of Marion was awarded funds to rehabilitate 10 affordable single-family, owner- occupied units. 13 homes are completed. Two homes are being inspected at this time. Two applicants have had to drop out. 23 applications were received. Grant: $396,790 Local Match: $40,000 Source of Funds: HUD/IDED Housing Fund Solon Rehabilitation: The City was awarded funds to rehabilitate 7 houses. Rehabilitation is complete on the first 5 homes; the next one is near construction beginning. The final spot in the program is open & being advertised for. Grant: $288,295 Local Match: $20,902 Source of Funds: HUD/IDED Housing Fund Kalona Rehabilitation: The City was awarded funds to rehabilitate 6 houses. One home is under construction. Two homes are in the bidding process. Three homes are being inspected and verified at this time. Grant: $236,634 Local Match: $16,000 Source of Funds: HUDIIDED Housing Fund Coralville Rehabilitation: The City was awarded funds to rehabilitate 6 houses. Four homes are under construction. The next set of homes are being verified and inspected. Grant: $236,634 Local Match: $20,000 Source of Funds: HUD/IDIED Housing Fund RENTAL REHABILITATION PROJECTS Village of Troy Mills/Linn County Rental Rehabilitation: The County was awarded funds for adaptive reuse of a vacant school to four units of senior housing. The close-out on this project has begun. Grant: $122,807 Local Match: $98,633 Source of Funds: HUD/IDED Housing Fund , Rental Construction Proiects Solon Community Housing Corporation: The Solon Community Housing Corp. was awarded funds to construct a 12-unit senior rental building. The corporation has contracted with ECICC>G to administer the project. The contracts are being signed and the environmental/historical process will ,begin. Foroivable Loan: $539,250 Administration: $15,000 Source of Funds: IrlUD/IDED Housing Fund FEDERAL HOME LOAN BANK PROGRAM 1- Johnson County Federal Home Loan Bank III: ECICOG received a third round of funds on behalf of the Johnson County Housing Task Force for the rehabilitation of 20 homes. All homes have been completed. Grant: $107,500 Local Match: $101,820 Source of Funds: Federal Home Loan Bank Washington County Federal Home Loan Bank I: ECICOG received funds on behalf of Washington County to assist 10 homes. All homes have been completed. Grant: $53,750 Local Match: $50,910 Source of Funds: Federal Home Loan Bank Jones County Federal Home Loan Bank: ECICOG received funds on behalf of Jones County to assist 10 homes. Applications are being accepted and processed. The program runs out 12/16/2006, and extension has been filed with the FHLB in Des Moines. Six homes have been completed, three project underway and one is scheduled to begin as weather permits. Grant: $55,000 Local Match: $50,000 Source of Funds: Federal Home Loan Bank Washington County Federal Home Loan Bank II: ECICOG received funds on behalf of Washington County to assist 10 homes. Applications are being accepted and processed. Six homes have been completed, two are in the bidding phase and two have dropped out. Grant: $55,000 Local Match: $50,170 Source of Funds: Federal Home Loan Bank 12 + I Johnson County Federal Home Loan Bank IV: ECICOG received a fourth round of funds on behalf of the Johnson County Housing Task Force for the rehabilitation of 20 homes. Letters and information have been sent to local city clerks and newspapers. We have received 22 applications. Twelve homes are completed, one is in the construction stage, three applications are being verified or getting project bids. The other applicants have either dropped out or have not met various program guidelines. . Grant: $110,000 Local Match: $100,340 Source of Funds: Federal Home Loan Sank 13 *NOTE: Economic Development Coordinator Wendy Ford has a copy of the Strategy A RESOLUTION ADOPTING THE ECICOG REGION COMPREHENSIVE ECONOMIC DEVELOPMENT STMTEGY WHEREAS, the East Central Iowa Council of Governments (ECICOG) is the regional planning agency serving Counties including Benton, Iowa, Johnson, Jones, Linn and Washington, and WHEREAS, ECICOG has been designated as an Economic Development District by the Department of Commerce - Economic Development Administration, and WHEREAS, ECICOG has prepared a new Community Economic Deyelopment Strategy (CEDS) for the entire region, and WHEREAS, the newly created ECICOG Region Comprehensive Economic Development Strategy (CEDS) document will serve as a coordinated guide for continuous economic development and planning throughout the ECIOOG Region. NOW, THEREFORE, BE IT RESOLVED that the ECICOG Board of Directors does hereby declare its support for ECICOG region as an Economic Development District by approving the new ECICOG Region Comprehensive Economic Development Strategy (CEDS) document. ' Passed and approved this day of ,2007 Signed: Chair, Board of Directors Attest: .. . III mJ MINUTES Iowa City Airport Commission June 28, 2007 Iowa City Airport Terminal-7:30 AM DRAFT Members Present: Howard Horan, Chair; Randy Hartwig; Janelle Rettig, Greg Farris Members Absent: John Staley Staff Present: Sue Dulek, Michael Tharp DETERMINE QUORUM: Chairperson Horan called the meeting to order at 7:30 A.M. RECOMMENDATIONS TO COUNCIL: Hartwig moved Resolution No. A07 -13 setting a public hearing for the plans, specifications, form of contract, and estimate on cost for the construction of "phase 5 project" within the runway 7/25 runway extension project to install paving and lighting. Farris seconded the motion. Members inquired of Tharp the status of the FAA funding for the project, and Tharp said that, although the money was not yet available, the FAA had approved the plans and specs and approved that the public bidding process can begin. Also, Tharp reported that Doug Jones of the FAA had inspected the current status of the runway extension project the day before and was pleased with the progress. Motion passed 4-0 (Staley absent) on a roll call vote. ADJOURN : Meeting adjourned at 7:34 A.M. I Airport Commission ATTENDANCE RECORD YEAR 2007 (Meetine Date) TERM 1/11 2/8 3/8 3/28 4/12 NAME EXP. Randy Hartwig 3/1/09 X X X X X Greg Farris 3/1/07 OlE X X OlE X John Staley 3/1/10 X X X X X Howard Horan 3/1/08 X X X X X Janelle Rettig 3/1/12 X X X X X KEY: X = Present o = Absent OlE = AbsentlExcused NM = No meeting --- = Not a Member 2