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HomeMy WebLinkAbout2007-07-10 Bd Comm minutes G[ MINUTES PARKS AND RECREATION COMMISSION MA Y 9, 2007 FINAL MEMBERS PRESENT: David Bourgeois, Craig Gustaveson, Margaret Loomer, Ryan O'Leary, Matt Pacha, Phil Reisetter, John Watson, John Westefeld MEMBERS ABSENT: Jerry Raaz STAFF PRESENT: Terry Robinson, Terry Trueblood GUESTS PRESENT: Hugh Barry, Beth Koppes, Jane Meyer, Kevin Monson, Harry Ostrander, Tim Schroeder RECOMMENDATIONS TO COUNCIL: Moved bv Gustaveson. seconded bv Westefeld. to officially endorse the current conceptual plans for the proposed University of Iowa boathouse in Terrell Mill Park as presented bv Neumann-Monson and University of Iowa staff. Approved 7 to 1 (Reisetter votine: no) with 1 abstention (O'Leary). OTHER FORMAL ACTION TAKEN: Moved bv Bourgeois. seconded bv Westefeld. to approve the April 20. 2007 minutes as written. Unanimous. PUBLIC DISCUSSION: Beth Koppes was present to update the commission on the status of the Wetherby Park Splash Pad proposal. The neighborhood has received $30,000 in CDBG funds as well as a $3,300 PIN grant. She is asking if the Parks and Recreation Department would be willing to provide additional funding to assist with this project, which has an estimated cost of $200,000. Matt Pacha asked that this item be added to the June Park and Recreation Commission agenda. PRESENTATION OF CURRENT PLANS FOR THE PROPOSED UNIVERSITY OF IOWA BOATHOUSE IN TERRELL MILL PARK: Hugh Barry, Jane Meyer and Harry Ostrander, representatives from the University of Iowa, and Kevin Monson and Tim Schroeder, representatives from Neumann Monson, were at the meeting to present updated conceptual plans for the boathouse in Terrell Mill Park. The plan showed a two level building which included a boat storage area, a tank area for rowers to train, a club office and public restrooms on the ground level. The second level included an exercise and training room, locker rooms, a changing room with additional lockers, a trainers area, and a meeting room with an adjacent roof-top terrace labeled as "public use areas." An area(s) for Parks and Recreation Commission May 9, 2007 Page 2 of 6 public use was a specific request of the Commission members at an earlier meeting. The representatives from the University and Neumann Monson asked for comments/suggestions from the Commission members. Barry reported that they are scheduled to meet with City staff next week. He also reported that scheduling for the public areas will be handled through the University Recreational Services office. The building accommodate 80-90 student athletes, plus 40 members of the Recreational Services club rowing team as well as youth and high school rowing teams. O'Leary asked what restrictions there may be regarding high school students using a university facility. Meyer stated that this area is kept separate from the University Rowing Team area. Trueblood noted that the University has also been in touch with the Iowa City Fire Department regarding permanent placement of a fire department rescue boat at this facility. He noted such discussions are still in progress. O'Leary stated that he is very pleased with the addition of a public use area to the building and asked how this area will be accessed. Schroeder noted that access will be through a north side entrance. Trueblood noted that the parking lot plans appear to be quite different than on the original drawings. Schroeder noted that the new plan is felt to be less intrusive and it was deemed necessary to have a turn-around for fire department access as well as maneuvering of boat trailers. There are currently 30 parking spaces that exist at Terrell Mill Park. This plan will nearly double that number. Trueblood noted that that it will be necessary to step up enforcement of illegal parking in this area which has been an issue for years, especially with residents of Mayflower. Ostrander asked Trueblood if special accommodations could be made for parking during special events that may need even more parking. Trueblood stated that this could be allowed for special events. O'Leary suggested asking Parkview Church staff if they would be willing to help accommodate additional parking in these instances as well. Trueblood asked Neumann Monson representatives if there had been any thought of a different location for the restroom near the skate park. Schroeder noted that they had originally looked at the northwest corner of the skate park, however, this did not provide a good land layout for the placement of a ramp access to the restroom which is required to meet code. He also noted that it had to be adjacent to the skate park in order to keep it above the flood plain. Trueblood noted that the representatives here today are asking for the Commission's endorsement to present plans to City Council on June 4,2007. Pacha asked what the tentative schedule is for this project if approved. Barry stated that it would likely go to bid in December or January and it is anticipated that the project would take 9-12 months to complete so looking at approximately Spring of 2009 for completion. O'Leary stated that while the plans exceed his expectations he felt that due to the fact that this was an original request of the Commission, and was not included in the first preliminary plans presented to the Commission, he would like more confirmation that this will definitely be a part Parks and Recreation Commission May 9, 2007 Page 3 of 6 of the plans for this building. Ostrander noted that the plans clearly state that there will be a terrace and conference room available. The memorandum of understanding will state that the indicated areas will be open for City use at no fee and public use at a minimal fee, and that there are no plans of changing this. More discussion ensued regarding O'Leary's concerns. There was also some discussion regarding restroom facilities to be placed at the Skate Park. Neumann Monson is looking at using solar power as an energy source for this building. Gustaveson indicated he likes this idea. Robinson noted that there will still be a need for power outlets for back up/auxiliary power. There was some question as to whether lighting is needed in the restroom after dark. Trueblood stated that in theory no, however, it should still be included. The outlets will be locked or on a breaker that can be turned off. Moved by Gustaveson. seconded by Westefeld. to officially endorse the current conceptual plans for the proposed University of Iowa boathouse in Terrell Mill Park as presented by Neumann-Monson and University of Iowa staff. Approved 7 to 1 (Reisetter votine: no) with 1 abstention (O'Leary). UPDATEIDISCUSSION OF PROPOSED CELL PHONE TOWER POLICY: Trueblood reviewed a draft cell phone tower policy with the Commission. He pointed out that there is no stipulation in the policy that funds go to the appropriate department, but that each proposal must be treated on a case by case basis. If the Commission wants revenue derived from cell phone towers to go into a special park fund, they will have to indicate that in their recommendation to the City Council. Westefeld asked how much money this may include. Trueblood stated that current proposed tower could provide up to $24,000/year according to the appraiser. Trueblood asked for comments from the Commission. Westefeld asked if $24,000 was worth it. Trueblood originally felt that it was worth it, however, it appears that the plans for a building keep getting larger and he now is not so sure. O'Leary stated his concerns about aesthetics. Verizon or other companies would each have to present their proposals to the Commission allowing their recommendation for approval or denial. MASTER PLAN UPDATE: Trueblood stated that things are moving in a timely fashion. Evaluations are currently taking place. Interviews will hopefully be scheduled the week of May 28 or June 4. CAPIT AL PROJECTS UPDATE: Riverside Festival Stage Restroom/Sidewalk: This project has been delayed somewhat due to weather; however, contractors feel they will be done by the opening night of the Shakespeare Festival, hopefully no later than June 11, 2007. Parks and Recreation Commission May 9, 2007 Page 4 of 6 Napoleon Park Concession Building: Preliminary design is completed; will be meeting with Girls' Softball representatives soon to get their input. Should be under construction shortly after the Girls' Softball season ends. Sand Lake Recreation Area: Staff is in the process of cleaning the area at this time. Staff hopes to have it open for fishing within the next month. Soccer Park: The softball/youth baseball fields at the soccer park are now completed and being used.. Recreation Center Window Proiect: Complete other than a few punch-list items. Brookland Park: The shelter is up. The playground equipment will be in installed soon. Waterworks Fishing Pier: Staff is still working on plans for this area. Plan to have this completed this summer. Mercer Park Baseball/Softball Lighting: Waiting for new information from Musco Lighting before proceeding. Hoping to get the project completed before winter. COMMISSION TIME/SUGGESTIONS FOR FUTURE AGENDA ITEMS: As mentioned, Pacha requested that Beth Koppes and the Splash Pad funding request be added to the June 2007 Parks and Recreation Commission agenda. Loomer reminded Commission and Staff of the garlic mustard pull scheduled for Saturday, May 19, and encouraged their participation. O'Leary is working with Kickers in coordinating an adult soccer league this fall. He thanked staff for their cooperation in this endeavor. Watson mentioned that he has been swimming at Mercer Park Aquatic Center on a regular basis lately and is very impressed with the facility and the staff. Gustaveson discussed the issue of more and more dogs present on the pedestrian mall as there are more non-student dog owners moving into the downtown area. Although it is currently against City ordinance to walk dogs on the pedestrian mall, it does take place on a regular basis. He feels that this supports the recommendation to place more dog friendly areas in more of the city parks. He also feels it may be necessary to add mutt mitt dispensers to the pedestrian mall area, however, realizing this may give the message that it is okay to walk dogs in here; perhaps at least make them available to businesses in the downtown area. Reisetter attended the Bocce Season Opening event. He said it was a great event and that the new lights are a great enhancement to the courts. Parks and Recreation Commission May 9, 2007 Page 5 of 6 Westefeld noted that he had the opportunity to go to Peninsula Park recently and reported that there is a tremendous amount of use of the disc golf course taking place. Bourgeois updated commission on his golf pass proposal. The passes will be ready in June for distribution. Trueblood and Bourgeois will work on this project as well as procedures for selling the passes etc. It was the Commission's consensus that this is a great opportunity for the community, while raising some money for the foundation. Chairs Report: No report Directors Report: Included in "Capital Projects Update" above. Moved bv Reisetter. seconded bv Westefeld to adiourn the meetine: at 6:40 p.m. Unanimous. Parks and Recreation Commission May 9, 2007 Page 6 of 6 PARKS AND RECREATION COMMISSION ATTENDANCE RECORD YEAR 2007 TERM NAME EXPIRES 1/10 2/7 3/14 4/10 5/9 6/13 7/11 8/8 9/12 10/10 11/14 12/12 David Bouq~eois 1/1/11 X OlE OlE X X Craig Gustaveson 1/1/11 X OlE OlE OlE X Margaret Loomer 1/1/08 X X OlE OlE X Ryan O'Leary 1/1/10 X X X X X Matt Pacha 1/ 1 /09 X X X X X Jerry - Raaz 1/1/08 X X X X OlE Phil Reisetter 1/1/09 OlE X X X X John Watson 1/1/11 X OlE OlE X X John Westefeld 1/1/10 X X X OlE X KEY: X= 0= OlE = NM= LQ= Present Absent AbsentlExcused No meeting No meeting due to lack of quorum Not a Member J i~(~) MINUTES HISTORIC PRESERVATION COMMISSION THURSDAY, MAY 17, 2007 LOBBY CONFERENCE ROOM APPROVED MEMBERS PRESENT: Esther Baker, Pam Michaud, Jim Ponto, Tim Toomey, Alicia Trimble, Tim Weitzel MEMBERS ABSENT: Michael Brennan, John McCormally, Ginalie Swaim STAFF PRESENT: Bob Miklo, Sunil Terdalkar OTHERS PRESENT: Helen Burford, Rob Decker, Liz Finnegan, Mike Oliveira, Robert Warner CALL TO ORDER: Chairperson Weitzel called the meeting to order at 6:28 p.m. RECOMMENDATION TO COUNCIL (become effective only after separate Council action): None PUBLIC DISCUSSION OF ANYTHING NOT ON THE AGENDA: There was none. CERTIFICATES OF APPROPRIATENESS: 712 Ronalds Street. Weitzel said that this is a consent item. He reminded Commission members that the intent of having a consent item is to expedite an application that already appears to meet the guidelines and for which there is a clear staff report. Weitzel said the point is not to avoid discussion; it is just that the item doesn't need discussion, although Commission members may always ask that the item be reviewed in the regular way. MOTION: Ponto moved to approve a certificate of appropriateness for 712 Ronalds Street, subject to the provisions in the staff report. Baker seconded the motion. The motion carried on a vote of 6-0. 109 S Johnson Street. Pam Michaud, the applicant, informed that she has revised her project and is considering repairs to the porch floor and railing instead of replacement. As the revised project would work qualify for a Certificate of No Material Effect, the application was withdrawn from the meeting agenda to be reviewed by the Chair and staff. 617 Ronalds Street. Terdalkar stated that this item was incorrectly listed as 830 Clark Street. He said that this is a contributing property in the Brown Street Historic District. Terdalkar said the proposal includes the replacement of windows that have been damaged by termites. He said that most of the window frames need to be replaced, as do the sashes. Terdalkar said the applicant has agreed that all existing wood windows will be replaced with new metal-clad solid wood windows to match the overall appearance, and the windows will be trimmed with three and one-half inch or four inch wide wood trim. He said there are changes in the size of two current bedroom windows; as they need to be egress-sized windows, they will be slightly larger. Terdalkar said the current windows are about 28 inches wide by 59 inches tall, and the new windows would be 31 inches wide by 61 inches tall. He said the windows to be changed are the two bedroom windows on the second floor, along with another bedroom window, to meet egress. Oliveira, the owner of the house, said he originally wished to keep all the windows the same size. Finnegan said that on the second floor, the windows are 56 inches high now and need to be 60 inches to meet egress. She said they would leave the front fagade alone. Finnegan said that the width and height of the two bedroom windows on the second floor both need to change to meet egress. She stated that on Historic Preservation Commission May 17, 2007 Page 2 the main floor, just the width needs to change. Finnegan said that on the second floor, just the side windows would be changed. Terdalkar said the original proposal was to change all the windows. He said he suggested that if there is a need to meet egress requirements, that the windows be changed only in the locations where change is needed. Miklo said the Commission may want to specify that the bottoms of the windows to be changed line up and that the increase in height be at the top of the windows. Toomey said that because the windows are on the gables, it won't be as noticeable. Oliveira said he would actually prefer to have all the windows to be the same size, but he needs the change in width and height to meet egress requirements. Finnegan stated that right now, aside from the height on the second floor, all the windows are the same width. She said she suggested to Oliveira that he change all the windows, even though it is more expensive, to keep them all the same width. Finnegan said that was acceptable to Oliveira. Oliveira said that he plans to replace all of the windows on the house. Finnegan said the windows all have to be reframed because of extensive termite damage. She said that on the second floor, the height on the two bedroom windows has to be increased to meet egress. Finnegan said at that point she suggested that all of the windows be changed to a consistent width, but she understands that part of historic preservation is maintaining the historic fa<;:ade of the house. She said that she would maintain the original width and height of the windows on the front. Weitzel said that the width is really the issue here, not the height. He said if the owner wants to make the width match, that should be okay Finnegan said that they can make all the windows egress-width, on the front and sides. MOTION: Toomey moved to approve a certificate of appropriateness for 617 Ronalds Street or the window replacement widening application on all windows, as long as they are consistent with the ones on the top so that the stacked windows have a uniform width, and the two upper windows on the gable ends can be extended in height to meet egress. Miklo stated that would mean that all the windows throughout the house could be widened, and the two on the gable ends can be increased in height. Terdalkar said that there is no need for egress for the living rooms in the front, and if there is there is one egress window in each bedroom, that is enough. He said there is no need to provide egress on all bedroom windows. Weitzel said the issue is whether or not the width and height of the windows should be allowed to change on the front fa<;:ade. Miklo asked if it is the Commission's preference that all the other windows with the exception of the two windows on each gable end stay the same width. That was the consensus of the Commission. MOTION: Michaud moved to approve a certificate of appropriateness for 617 Ronalds Street for an application for replacement windows to stay the same size as the current windows, except for the stacked bedroom windows on the gables, which would be changed to egress proportions. Ponto seconded the motion. Terdalkar said that the Commission might want to include the height of the egress windows and where it should change in the motion. AMENDMENT TO THE MAIN MOTION: Toomey amended the main motion to include the stipulation that all window changes leave the sill levels at the same spot. The consensus of the Commission was to accept this amendment. The amended motion carried on a vote of 6-0. Historic Preservation Commission May 17, 2007 Page 3 Terdalkar said that item number three in the memorandum refers to a closed window opening that currently has an exhaust vent. He said the applicant proposes to close the opening, install siding on the exterior, and install a new awning style window and a new exhaust fan vent. Terdalkar said that the corner window on the second floor will also be closed, to be replaced with a square awning window, not in the same location, but a couple of feet away. He said that will be for a new bathroom. Terdalkar showed a photograph of a door opening to be replaced. He said it is currently a board and batten plank and will be replaced with a flush panel door of the same height. Terdalkar said there will also be some siding removed. He said the applicant intends to install trim around all the windows and wants to cut the siding down to fit in new wood trim or fiber cement board 3 % inch or 4-inch trim. Terdalkar said the owner plans to replace the same siding back. He said that if the siding gets damaged in the process and can't be installed back, the applicant will have to come back before the Commission for approval for new siding. Terdalkar said the owner plans to replace the existing aluminum siding in the back. Miklo said that apparently the original wood clapboard siding was removed before the wood was installed, so there is nothing left to restore. Finnegan referred to the window on the back of the house on the second floor. She said that if the City would require the window to meet egress, the owner would also need to change the width and height of the window. Finnegan said that the room there now has a closet, and it is her belief that if the room has a closet, it is considered to be a potential sleeping room and must meet egress. Terdalkar stated that this property is in the RS-8 zone, which allows a maximum of three unrelated persons or a family. He said that if the property is rented, the owner would have to make an agreement with the building official that this room would not be converted into an official bedroom. Weitzel said that if this is occupied as a single-family home, the room could be used as a bedroom. He said the Commission could stipulate that if required, the owner would be allowed to have an egress window here the same height as the other two egress windows. Weitzel added that the small window under the chimney will be moved and become an awning window, the window that is now filled and has a vent in it will be changed to a window with a vent in it, and there will be some siding and some trim to be applied. He added that the siding replacement will basically be repair of the aluminum, which is allowed. Michaud said that the proposed windows would have a brilliant white sash color. Weitzel said the Commission does not regulate the storm windows but would prefer that they be black or at least a dark color. Miklo agreed that white would be the least historically appropriate color. MOTION: Ponto moved to approve a certificate of appropriateness for the application for 617 Ronalds Street for the replacement of a closed window opening on the west fac;ade (first floor) with a small bathroom window that is square or vertical in proportions and installation of an exhaust fan vent; to close an existing double-hung window on the west fac;ade (second floor) and install a new small bathroom window that is square or vertical in proportions as described in the staff memorandum; if required to meet egress, the second floor window on the south elevation is allowed to be enlarged the same as the egress windows approved in the previous motion; and for the installation of a fiberglass flush panel door as described in the staff memorandum. Toomey seconded the motion. The motion carried on a vote of 6-0. 813 Ronalds Street. Terdalkar said that this is a contributing structure in the Brown Street Historic District and is a key- contributing property. He stated that the proposal is to build a garage to face the alley at the back of the house. Terdalkar said the footprint of the proposed garage would be 24 feet by 26 feet. He said there would be a front gable of an 8:12 pitch, and there would be a two-car garage door. Historic Preservation Commission May 17, 2007 Page 4 Terdalkar said he had suggestions for the applicant, who agreed to the 8:12 pitch and to use trim around the openings to match what would be on the original house. He said the trim would be 3 y:'-inch to 4-inch wide trim to complement the house. Terdalkar said he discussed a reduction in the width with the applicant. He stated that the applicant said that the door location is not necessary for the turning radius, but there would need to be a two-car garage door in order to make the turn. Terdalkar added that the reason for the off-center location of the garage door was to gain some storage space on the east side. He said that he suggested another alternative in that if the owner needs more storage, he could reduce the width to 22 feet but increase the length to get the desired storage space. Miklo asked Decker, the applicant, if he would mind making the garage longer versus the proposed width. Decker replied that he would mind making it longer but would not mind centering the door. He said the reason he offset the door was to get more storage on the side without windows. Baker asked about the issue of a foundation for the garage. Decker said that he wanted a five-foot floor with bigger and thicker edges. He said that none of that would be seen. Regarding the pitch of the roof, Decker said that he originally had a 5:12 pitch, but after talking with Terdalkar, agreed to go with 8:12. Decker said that he wants the garage to look like the house but doesn't want it to be overly big. MOTION: Baker moved to approve a certificate of appropriateness for the application for 813 Ronalds Street, with the stipulations of an 8:12 pitch to the garage roof and centering of the garage door. Trimble seconded the motion. The motion carried on a vote of 6-0. Miklo said that the Commission has considered a lot of window replacements, and the issue of color is very important. He said that most of the windows the Commission has approved have been wood sash, metal clad, and those are pre-finished, making it unlikely that they will be painted any time soon. Miklo suggested the Commission consider amending its guidelines so that if a non-wood window is approved, it be finished in a dark color, preferably black. He said that the window sash is such an important part of the structure, the Commission may want to consider this change. Weitzel asked Terdalkar to put it on the Commission's next agenda. Miklo said that an amendment for the window color would probably take some time, as it would have to go through the City Council. He said he thought it would be a reasonable condition, if replacing wood sash with metal, to approve it subject to using a dark color, because the Commission would be allowing the metal material. MINUTES FOR APRIL 12. 2007. Weitzel stated that on page six, in the tenth full paragraph, the word "Carlson" should be changed to "Chestnut." He said that on page seven, in the second paragraph, the word "match" should be amended to "mask." Weitzel said that on page seven, in the eighth paragraph, where it says, "Terdalkar said that because this is not visible from the street...," he believes it should refer to the lower portion of the window. Weitzel said that he also had non-substantive typographical corrections to submit. MOTION: Ponto moved to approve the April 12, 2007 minutes, as amended. Baker seconded the motion. The motion carried on a vote of 6-0. Weitzel said the Commission would be discussing the Preservation Plan at the next one or two meetings. Miklo said that Marlys Svendsen would be in town the week of June 11th in order to discuss the Preservation Plan. He said that staff would like the Commission to have a fairly high comfort level with the plan before it is released to the public. Terdalkar said he would send an e-mail to Commission members about a potential May 3151 meeting for the Commission to discuss the Preservation Plan and collect comments to forward to Svendsen. Miklo said that there could then potentially be a public hearing on the plan the week of June 11th. Historic Preservation Commission May 17, 2007 Page 5 Weitzel said the Commission would be discussing changes to the by-laws and guidelines in the near future. Terdalkar said that the Friends of Historic Preservation has organized the first Parade of Historic Homes on Sunday, May 20th. from 10 a.m. to 2 a.m. and would include three houses: 120 Washington Park Road, 645 South Governor, and 315 Golfview. ADJOURNMENT: The meeting was adjourned at 7:14 p.m. Minutes submitted by Anne Schulte PCD/mins/hpc/5-17 -07 .doc Historic Preservation Commission Attendance Record 2007 5/17 X OlE OlE X X OlE X X X 4/12 X X X OlE X X X X X 3/08 OlE X X OlE OlE X X X 2/08 X X X X OlE X X X Term Expires 3/29/09 3/29/08 3/29107 3/29/07 3/29/08 3/29/09 3/29/07 3/29/09 3/29/10 3/29/09 3/29/08 Name Baker Brennan Carlson Gunn McCormally Michaud Ponto X OlE X X Swaim Trimble Key: X = Presen o = Absent OlE = AbsentlExcused NM = No Meeting -- = Not a Member Toomey Weitzel I ;b(;i IOWA CITY TELECOMMUNICATIONS COMMISSION FINAL MONDAY, MAY 21--5:30 P.M. CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Saul Mekies, Gary Hagen, Brett Gordon, Hans Hoerschelman MEMBERS ABSENT: Margaret Wieting STAFF PRESENT: Drew Shaffer, Dale Helling, Bob Hardy OTHERS PRESENT: Scott Larson, Leigh Lewis, Beth Fisher, Jon Koebrick, Josh Goding, Laura Lowe. RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Lewis distributed some documents from cfreewireless on the wifi network they maintain showing the coverage area and the access points. Lewis said they hope to expand to College Green Park in the future. Larson said the purpose of cfreewireless is to get free wifi service to public locations in Iowa City, Coralville and Cedar Rapids. The intent is to get service to outside locations. Mekies asked about financial support for the project. Lewis said the first two years operations involved a number of grants from multiple sources including the City of Cedar Rapids, the City of Coralville, and Linn County. Renewing those grants in now being pursued. It is hoped that the City of Iowa City will join in contributing to the project. Funds are also contributed by private businesses. Mekies asked how the Commission could help. Larson said the City of Coralville provides fiber optic capacity to the network for service in Coralville. In Iowa City bandwidth is purchased from Lightedge Technologies. Larson said he hoped the City of Iowa City would participate in the project as has Coralville and Cedar Rapids by providing financing and/or services. Lewis said that the City was approached in 2005 when the project was started but does not believe there has been any contact since that time. Larson said the City might have bandwidth capacity in their fiber network that could be utilized. Equipment cost for an access point is about $3500 and monthly bandwidth costs are about $100 for a DSL line. The investment to date has been about $150,000. Koebrick said as broadcasters migrate to digital transmission in Feb. 2008 there will be significant impacts on cable operators. During the transition period cable operators will carry both digital and analog signals and will have a stress on the capacity of their system. After the transition is made to digital the amount of bandwidth will increase dramatically. Goding reported that P A TV recently hosted a group of college students from Coe College. Coe College would like to use P A TV facilities for a broadcasting class and other classes at Coe are interested in using P A TV facilities. APPROV AL OF MINUTES Hagen moved and Gordon seconded a motion to approve the amended April 23, 2007 minutes. The minutes were approved unanimously. ANNOUNCEMENTS OF COMMISSIONERS Mekies welcomed Hans Hoerschelman to the Commission. Hagen said that the program hosted by Hoerschelman on the cable TV legislation in the Iowa General Assembly was very well done. Mekies reported he met with the Superintendent of the Iowa City Community School District and discussed progress being made on the school channel and the hope that the progress can be sustained. Mekies also expressed his concern atthe lack of response by the school board in the past to the Commission's letters. SHORT PUBLIC ANNOUNCEMENTS Lewis distributed some documents from cfreewireless on the wifi network they maintain showing the coverage area and the access points. Lewis said they hope to expand to College Green Park in the future. Larson said the purpose of cfreewireless is to get free wifi service to public locations in Iowa City, Coralville and Cedar Rapids. The intent is to get service to outside locations. Mekies asked about financial support for the project. Lewis said the first two years operations involved a number of grants from multiple sources including the City of Cedar Rapids, the City of Coralville, and Linn County. Renewing those grants in now being pursued. It is hoped that the City of Iowa City will join in contributing to the project. Funds are also contributed by private businesses. Mekies asked how the Commission could help. Larson said the City of Coralville provides fiber optic capacity to the network for service in Coralville. In Iowa City bandwidth is purchased from Lightedge Technologies. Larson said he hoped the City of Iowa City would participate in the project as has Coralville and Cedar Rapids by providing financing and/or services. Lewis said that the City was approached in 2005 when the project was started but does not believe there has been any contact since that time. Larson said the City might have bandwidth capacity in their fiber network that could be utilized. Equipment cost for an access point is about $3500 and monthly bandwidth costs are about $100 for a DSL line. The investment to date has been about $150,000. CONSUMER ISSUES Shaffer distributed a complaint report and noted that the number of complaints was about normal. Shaffer asked if someone who calls the 800 could be transferred to the local office. Koebrick said that is possible. MEDIACOM REPORT Koebrick reported that he would like to make a presentation to the Commission on the evolving digital world sometime this summer. As broadcasters migrate to digital transmission in Feb. 2008 there will be significant impacts on cable operators. During the transition period cable operators will carry both digital and analog signals and will have a stress on the capacity of their system. After the transition is made to digital the amount of bandwidth will increase dramatically. The large number of access channels in Iowa City will present some additional challenges to the transition. Mediacom's system architecture will also change. Koebrick asked if the Cable Division is still subsidizing the general fund with $100,000 annually. Helling said that is the case currently but could change in future years. Shaffer reported he participated in a National Association of Telecommunications Officers and Advisors course on strategic planning for new PEG funding. UNIVERSITY OF IOWA REPORT No representative was present. PATV REPORT Goding reported that P A TV recently hosted a group of college students from Coe College. Coe College would like to use P A TV facilities for a broadcasting class and other classes at Coe are interested in using P A TV facilities. Discussions are being held with the coordinators of the Neighborhood Centers to determine interest in P A TV running a video camp this summer for their clients. The Bike-in Theater film screenings will be on the third Thursday of the month shortly after the sun goes down beginning June 21 at the P A TV facilities. Open Channel and the studio class will be May 30, 6-9 p.m. The guidelines class will be June 3 at 12. The next board meeting will be June 21 at 7 p.m. P A TV will be closed May 28 for Memorial Day. KIRKWOOD COMMUNITY COLLEGE REPORT Shaffer reported O'Brien emailed him that he would be unable to attend. SENIOR CENTER REPORT Rogusky distributed a quarterly report and a monthly program schedule. University of Iowa students recently completed a video project on University student's work with SCTV. SCTV will be producing a program is Spanish. IOWA CITY COMMUNITY SCHOOLS REPORT Lowe provided a written report. Included in the report was a list of new programs produced. Goding, Lowe, Superintendent Plugge, Perry Ross, Jon Carhoff, Michael Peterson, and Kevin Hoyland met with P A TV director Josh Goding to discuss how the school channel might generate more educationally based programming. Involving students in the production of programs and greater involvement to school principals were among the items discussed. Construction of a studio for the district was also discussed, but funds are tight. New programs include the City High Senior Honors programs and the West High graduation. Hoerschelman asked if there were video production courses offered in the school district. Lowe said that there are no classes offering only video production but there is coursework available at City High, West High, and NW Jr. High. Hoerschelman said getting students involved in producing programs could contribute much to the channel. Koebrick said that the education channel in Dubuque is highly regarded and recently won a Beacon Award. The Perry, Iowa education channel also has achieved a high level of success. Koebrick said Iowa City might learn from their experiences. LIBRARY REPORT Fisher reported the library's summer reading program begins May 29. The children's summer reading programs will be live on the library channel. Ellen Buchanan taped another installment for the "One of a Kind" series and will be interviewing Karen Kubby in the future. CITY MEDIA UNIT REPORT Hardy reported that among the upcoming productions are a number of music performances including performances at the Farmers Market, the Friday Night Concert Series and Arts Fest. Meetings of the Johnson County Area Policy Board are now being cablecast. The Community Television Service has been busy. Among productions are programs for the Big Brothers/Big Sisters, and a City Council candidate forum, a program on estate planning at Mercy Hospital, and a presentation on economic development by the Professional Developers of Iowa City. CABLE ADMINISTRATOR REPORT Shaffer reported on the Cable TV Division budget included in the meeting packet. Shaffer said the budget is conservative and is below projected revenues. The budget is very similar to last year's budget but it does include more in capital expenditures. Hagen asked about $58,000 in radio equipment, which is a new category of expense. Shaffer said the expense is mislabeled and is not for radio equipment but for other equipment. Koebrick asked if the Cable Division is still subsidizing the general fund with $100,000 annually. Helling said that is the case currently but could change in future years. Shaffer reported he participated in a National Association of Telecommunications Officers and Advisors course on strategic planning for new PEG funding. There were a number of good ideas discussed in the course and perhaps the Commission and the PEG channels can discuss those at future meetings. Shaffer will draft a report on this course for the next Commission packet. LEGISLATION AND FCC Shaffer said he was requested to send model language from other states regarding some provisions in SF 554 to the Governor's office. The Governor has eight days to sign the bill if it is to become law. UTILIZA TION OF ACCESS CHANNELS Shaffer said Commissioners have indicated a desire to discuss how the access channels are or should be evaluated. Each channel's mission statement was included in the meeting packet. Wieting had asked about action plans and annual evaluations. Shaffer said that two community surveys regarding the access channels have been done in the past. One was done by Rice, Williams in conjunction with the refranchising process in 2004 and another was done by the University of Iowa Social Science Institute in 2000. Those surveys are available for review at the City Cable TV Office. Hagen said he was surprised at the level of viewership those surveys revealed. In fact, viewership compares favorably with many of the cable channels such as A&E or Discovery. WIFI Mekies noted the presentation from cfreewireless earlier in the meeting and noted that the list of free sites on the citychannel4 websites continues to be updated. ADJOURNMENT Gordon moved and Hoerschelman seconded a motion to adjourn. The motion passed unanimously. Adjournment was a 6:37. Respectfully submitted, Drew Shaffer Cable TV Administrator TELECOMMUNICATIONS COMMISSION 12 MONTH ATTENDANCE RECORD 01/01/03 to CURRENT Meeting Kimberly Saul Meikes Brett Castillo Terry Smith Jim Pusack Date Thrower 6/2/03 x x x x x 7/28/03 x x x x x 8/25/03 x x x x o/c 9/22/03 x x x x o/c 10/27/03 x x x x o/c 11/24/03 x x o/c x x 12/15/03 o/c o/c x x x 1/2/04 x o/c x x x 1/26/04 x x x x x 2/23/04 x o/c x o/c x 3/22/04 x x x x x 4/ 26/04 x x x x OIC 5/24/04 x x OIC x x 6/28/04 x x x o/c x 7/26/04 o/c x x x x 8/26/04 did not meet did not meet did not meet did not meet did not meet 9/27/04 X X X X X 10/25/04 X X 11/04 Did not meet Did not meet Did not meet Did not Did not meet meet X X X X X 12/20/04 1/24/05 X X X X X 2/28/05 X X X X Gary Hagen 3/8/05 X X X X X 3/25/05 X 0 X X X 4/25/05 x o/c X X X 5/23/05 X 0 x vacancy X James X ~ Bebe x Ehrmann Balantyne 6/27/05 X x X X X x Michael Chritians 7/25/05 0 X X X X 9/26/05 0 X X 0 X 10/31/05 X X o/c X X 11/28/05 X X X X X 1/23/06 o/c X X 0 X 2.27f06 X X X 0 x 3/27/06 ole X X John X Weaterson X 4/24/06 X X X X X 5/22/06 0 x x/o 0 X 6/26/06 0 X Vacant 0 X Nick Parker 7/24/06 x x x X 8/24/06 X x M. Wieting o/c X 9/25/06 x x x O/c X 10/23/06 x X x o/c X 10/30/06 x x x vacant X 11/27/09 x x x X 12. 18/06 X X X X Brett Gordon 1/22/07 X X X X X 2/26/07 X X X X X 3/26/07 Vacant x o/c x X 4/23/07 Vaeant X X X X 521/07 X X o/c X X 6/26/07 X X X X x (X) = Present (0) = Absent (O/C) = AbsenUCalled (Excused) em: APPROVED MINUTES PLANNING AND ZONING COMMISSION JUNE 7,2007 -7:30 P.M. EMMA J. HARVAT HALL - CITY HALL MEMBERS PRESENT: Dean Shannon, Terry Smith, Beth Koppes, Ann Freerks, Bob Brooks, Charlie Eastham MEMBER EXCUSED: Wally Plahutnik STAFF PRESENT: Bob Miklo, Adam Ralston, Sara Greenwood OTHERS PRESENT: Jeff Clark RECOMMENDATIONS TO COUNCIL (become effective only after separate Council action): Recommended approval, by a vote of 6-0 (Plahutnik absent) REl07-00009, a rezoning of approximately 2.35-acres of property located at 802 S. Clinton Street from Intensive Commercial (CI-1) to Neighborhood Public (P-1). Recommended approval, by a vote of 6-0 (Plahutnik absent) VAC07-00003, a vacation of a portion of right-of-way located on the north side of Court Street west of Clinton Street, subject to the retention of any necessary utility easements. CALL TO ORDER: Freerks called the meeting to order at 7:28 pm. Public Discussion of Any Item Not on the Aqenda No discussion. Rezoninq Item REl07-00009, discussion of an application submitted by Johnson County for a rezoning from Intensive Commercial (CI-1) zone to Neighborhood Public (P-1) zone for approximately 2.35-acres of property located at 802 S. Clinton Street. (45-day limitation period: 6/24/07) Miklo introduced Adam Ralston as planning intern from the University of Iowa Department of Urban and Regional Planning. He said the Ralston had prepared the report for this rezoning. Ralston said Johnson County had recently purchased this piece of property. Formerly it had been the site of Hawkeye Lumber Company and several smaller companies. The County had indicated their intent to use the property for an expansion of the Johnson County Administrative Services building. The City had recently vacated the alley in the center of the block to facilitate redevelopment of the block. Neighborhood Public (P-1) zoning had requirements regarding parking, landscaping, screening which the County would be required to meet. Ralston said Staff recommended approval of the rezoning request to allow the property to be brought in line with the City's zoning code. Public discussion was opened. No public discussion. Public discussion was closed. Planning and Zoning Commission June 7,2007 Page 2 Motion: Eastham made a motion to approve REZ07-00009, a rezoning of approximately 2.35-acres of property located at 802 S. Clinton Street from Intensive Commercial (CI-1) to Neighborhood Public (P-1). Koppes seconded the motion. Eastham requested Staff to include a listing of CI-1 zoned properties when this item was forwarded to City Council for consideration. Brooks asked Miklo to generally review Code landscaping and screening requirements for P-1 zoned properties. Miklo said requirements included parking setback of 10-feet, low hedge between the street and parking area for any parking that is in front of the building, outdoor storage areas must be screened, tree planting requirements, light pole maximum height of 35-feet and must be downcast with a restricted foot candle at property line. Brooks asked if any service yard use was anticipated for this property. Miklo said the Zoning Code could not regulate the use as long as it was a public use. It was the Staff's understanding that the County intended to use the land for an office campus including County Human Services offices which were currently located in the area in rental properties. So storage yards where not a likely use. The County also had an agreement to trade property on Melrose Avenue with the Army National Guard to facilitate the expansion of the County Campus to the south. A site plan would be reviewed by the City. In the new Zoning Code, public agencies which were on the same level or below the City in the hierarchy were regulated. Agencies which were above, i.e., State and Federal, constitutionally could not be regulated by the City. The motion passed on a vote of 6-0 (Plahutnik absent) Vacation Item VAC07-00003, discussion of an application submitted by Jeff Clark to vacate a portion of Court Street right-of-way west of Clinton Street. Miklo said the historic home/office building that had previously been located on this site had been removed because of tornado damage. The strip of right-of-way along Court Street was not of consistent width. The City would vacate a portion of the right-of-way and exchange it for land that the applicant owned. This would then make the right-of-way along Court Street consistent. It would make it easier for the property owner to develop his property in terms of set-back standards and it would be beneficial to the City to have a consistent right-of-way. The exchange would be nearly even so Staff did not think that there would be any issue with the determination of fair market value for the land being exchanged. When vacating a right-of-way, Staff considered several criteria: . Removal of the right-of-way would not impede pedestrian or vehicle access and circulation. . No impact to the circulation ability of emergency vehicle or utility vehicle or circulation. . No impact to adjacent private properties. . Not necessary for access to adjacent properites. Utilities in the area: Mid American Energy had notified Staff that they did have some utility lines in the right-of-way area so there would need to be an easement retained or the applicant would need to move those utilities. After consideration of the criteria, Staff recommended the vacation subject to retention of any necessary utility easements. Public discussion was opened. Jeff Clark, applicant, said he was present to answer any questions. Public discussion was closed. Planning and Zoning Commission June 7,2007 Page 3 Smith indicated that he was an employee of Mid-American Energy. Greenwood said there would be no conflict of interest. Motion: Koppes made a motion to approve VAC07-00003, a vacation of a portion of Court Street right- of-way west of Clinton Street subject to retention of any necessary utility easements. Brookes seconded The motion passed on a vote of 6-0 (Plahutnik absent). Other Items Miklo said that Karen Franklin, Director of the Planning Department, will retire effective 7-1-07. Jeff Davidson will assume the Directorship; Miklo intended to invite Davidson to a Commission meeting in the near future to provide the Commissioners the opportunity to meet him. Consideration of the May 17, 2007 meetinq minutes Motion: Smith made a motion to approve the minutes as typed and corrected. Brooks seconded. Motion approved by a vote of 6-0. (Plahutnik absent) Adiournment Motion by Smith to adjourn. Eastham seconded. Motion approved by a vote of 6-0. (Plahutnik absent) The meeting was adjourned at 7:46 p.m. Minutes submitted by Candy Barnhill. Iowa City Planning & Zoning Commission Attendance Record 2007 FORMAL MEETING Term Name Expires 1/18 2/01 2/15 3/01 3/15 4/05 4/19 5/3 5/17 6/7 Brooks 05/10 X X X X X OlE X X X X Eastham 05/11 X X X X X X X X X X Freerks 05/08 X X X X X X X X X X Koppes 05/07 X X OlE X X X X X X X Plahutnik 05/10 X X OlE X X X X X X OlE Shannon 05/08 X X 0 X X X X X X X Smith 05/11 X X X X OlE X X X X X A. NFORMAL MEETING Term Name Expires 1/29 2/26 4/16 4/30 B. Brooks 05/10 X X X X C. Eastham 05/11 X X OlE X A. Freerks 05/08 X X X X E.Koppes 05/07 X OlE X X W Plahutnik 05/10 X X X X D.Shannon 05/08 OlE X X X T. Smith 05/11 X X X X B. Key: X = Present o = Absent OlE = Absent/Excused {8i;) Iowa City ~Public Library Gt[ Minutes Iowa City Public Library Board of Trustees FINAL APPROVED Regular Meeting May 24, 2007 Members Present: Thomas Dean, William Korf, Thomas Martin, Mary New, Meredith Rich-Chappell, David VanDusseldorp Members Absent: Linzee McCray, Pat Schnack, Leon Spies Staff Present: Barb Black, Terri Byers, Andrea Clinkenbeard, Debb Green, Susan Craig, Heidi Lauritzen, Kara Logsden, Patty McCarthy, Elyse Miller, Hal Penick Guests Present: Michael Cohen, John Kenyon Call to Order: Dean called the meeting to order at 5:00 pm in McCray's absence. Public Discussion: Introduction of new Board members, Michael Cohen and John Kenyon. Approval of Minutes The minutes of the regular meeting of April 26, 2007 were reviewed. A motion to approve the minutes was made by New, seconded by KOrf' Motion carried 5/0. Unfinished Business Leased Space. A meeting has been scheduled for next Thursday with the prospective tenants. New wondered if the tenancy was for a short term project. Craig stated that the lease term is three years and believes the tenant is committed to the space for the long term. Craig asked if any Board members wished to look at the basement space. The group decided to postpone the basement tour. Board members left the Board Room at 5:08 to look at the new Book End space. VanDusseldorp joined the group touring The Book End at 5:10 pm. Board members returned to the Board Room at 5:16 pm. New Business Demonstrations of Tumble Books and Live Homework Help. Two new products, an online service called Live Homework Help, and an online service aimed at children called Tumble Books, have recently been purchased by several area libraries. Craig explained that the vendor fee structure for purchasing online databases often is determined by population so Craig solicited North Liberty and Coralville to join us in purchasing Homework Help. They saved a lot of money for joining with us to purchase this product and students in the Iowa City Community School District will have access to the same resource. Similarly, Tumble Books offered their product free for a year if up to ten libraries joined together to purchase its product. Eight libraries in the Corridor have joined together to purchase this literature- based product for young children. Andrea Clinkenbeard demonstrated the Tumble Books product in the Board Room. This online database is accessed from the kid's page on the ICPL website. A password is not required. Tumble Books are animated picture books, ebooks and audiobooks. Children can read the book themselves, or have the book "read" to them. There are a number of different ways the database can be used to help children begin and continue with their reading skills. Materials are also offered in French and Spanish. The audiobooks are accessible online, but are not downloadable. New wondered if the storybooks were searchable by grade level. Green indicated that the books have a suggested reading level. New wondered if Tumble Books included old favorites, etc. Green said this product offered many good titles, many of which are already held by ICPL which provides another dimension of service we can provide for young children learning to read. Black demonstrated the Live Homework Help product. All Iowa City Community School district students will be able to use this service, which will be available during set times. There is a real person from whom the student will get help in real time from somewhere in cyberspace. Help is available for homework in all different subjects and at different grade levels. Criminal background checks are performed on all tutors. Tutors do not ask anyone their name or ask any personal questions. Homework Help is a dialog, not just someone answering a math question. The online conversation can be printed so the student has a record of the homework session. ICPL asked Coralville and North Liberty to join with us to purchase this service. Homework Help cost $19,000 for all of us to purchase, of which ICPL's share was about $14,000. New asked about including ICCSD in this project. Craig explained that they were invited to join us but that they currently did not have funds for this project. However, they are promoting Homework Help and are very pleased that we are offering it. There is a survey at the end of each learning session that we will be able to use to assess how users feel about Homework Help. Martin asked if one needed a card to gain access. A library card barcode and PIN is required to gain access to Homework Help. Staff Reports Departmental Reports: Adult Services. Rich-Chappell wondered about the increase in At Home services. Logsden explained that the population is aging and that the Library's strategic plan called for marketing this service, both of which contributed to the increase in use of the service. The number of individuals using the service has increased, as have the number of materials sent. Martin asked how materials circulate. VanDusseldorp wondered how many patrons used the At Home service. Weber Days programs are doing well. More than 100 persons attended the Drollinger music program on Monday. This was an expensive program for which we only paid $200, thanks to the Iowa Arts Council and Legion Arts, who provided the bulk of the financial support. Because we are changing vendors, downloadable audio materials will now appear as a line item in our budget. We will have to purchase titles for our patrons. There is potential for us to acquire other materials in different formats (e.g., other ecollections) from this company in the future. Circulation. The Library Bus brochure has been distributed to all of the Title I schools in Iowa City. Craig said that she has never before seen this much interest in any library program. For example, the teachers at Lucas School are so excited about the Library Bus that they want Lauritzen to come to the school and issue library cards so the kids will have cards before the program begins on June 5. There will be an official media event of the first ever Library Bus at 10:00 am on June 5. Information Services. It is likely that the Library will host a new program with WSUI/KSUI once a month, but it will be very different from Big Brain and will not involve regular appearances from library staff. The VITA people were glad to have the experience helping people efile income tax returns this year. Development Office. The Development Office reports that fundraising for Building the Collection surpassed $44,000. McCarthy was pleased to announce that the Friends Foundation has already raised more money than budgeted for at this time. The first ever Book Arts silent auction is on Saturday, June 2. This is an exciting new fund raiser for the Foundation. The annual meeting of the Foundation Board is June 6. There will be a huge book sale during sidewalk days. Everyone is invited to help. New Board members. Mary New was appointed to fill a six-year term as were John Kenyon and Michael Cohen. Their terms begin July 1,2007. Arts Festival. Volunteers are needed for Children's Day. Update on security camera proiect. Freeman Lock and Alarm's proposal to install security cameras in the building was accepted. A meeting has been scheduled on June 5 to discuss details of the security plan. It is hoped that the security camera project will be completed in early summer. Readings. President's Report. Dean mentioned that Iowa City native Zachary Jack will read at Prairie Lights on Friday night at 7:00 pm from his recently published Letters To A Young Iowan: Good Sense From the Good Folks of Iowa for Young People Everywhere. The author will be joined by some of the over one hundred contributors to this book, including Thomas Dean. Craig asked if Board members would be available for the annual Board get together, which typically occurs after the July Board meeting. It was decided that the annual get together will take place at the Cottage on July 26, directly after the Board meeting. Partners are welcome. Announcements from Members. Martin announced that he has been appointed to the Iowa State Library Commission. He will attend his first meeting on June 18. Committee Reports. Director Evaluation. Dean, New and VanDusseldorp are interviewing Coordinators and AFSCME steward Terri Byers. All staff have been invited to provide feedback to Dean. Committee input is due to Dean by 6/? The Committee will meet with Susan on 6/14. The Director's evaluation will be conducted at the June Board meeting. Communications. Dean and Craig received phone calls from a community member who saw an announcement in the Press Citizen about an event held at the Library at which Texas hold 'em was played/ taught. Craig explained to the patron that this was not a Library sponsored meeting, but that it was a meeting of the Iowa Women's Music Festival which was using the meeting room. Craig invited the caller to write a letter to the Board. Dean spoke with this person and she did want her concerns mentioned at the Board meeting but did not wish to write a letter. She felt that it was wrong for the public library to support gambling and that playing poker leads to gambling. Disbursements. Visa expenditures for May 2007 were reviewed. A motion to approve the disbursements for May 2007 was made by Korf, seconded by VanDusseldorp. Motion carried 6/0. Set Agenda Order for June Meeting Ideas for Board annual report Director Evaluation Adjournment A motion to adjourn the meeting was made by New, and seconded by VanDusseldorp. Motion carried 6/0. Dean declared the meeting adjourned at 6:18 p.m. Respectfully submitted, Elyse Miller Board or Commission: ICPL Board of Trustees ATTENDANCE RECORD CALENDAR YEAR 2007 Name Term 1/25/07 2/22/07 3/22/07 4/26/07 5/24/07 6/28/07 EXD Thomas Dean 7/01/09 x x x x x OlE Bill Karf 7/01/09 x x x x x x Tom Martin .6/30/11 x x x x x OlE Linzee McCray 7/01/09 x x x x OlE x Mary New 7/01/07 ole x x x x x Meredith 6/30/11 Rich-Chaooel x x x x x x Pat Schnack 7/01/07 x OlE OlE OlE OlE x Leon Spies 6/30/11 x x x 0 OlE x David 7/01/07 OlE VanDusseldoro x x x x x A. KEY: X = Present o = Absent OlE = Absent/Excused NM = No meeting Res = Resigned MINUTES IOWA CITY HUMAN RIGHTS COMMISSION TUESDA Y, May 22,2007 LOBBY CONFERENCE ROOM, CITY HALL FINAL Gr[ Members Present: Scott King, Sara Baird, Joy Kross, Beverly Witwer, Martha Lubaroff. Staff Present: Stefanie Bowers Call to Order Witwer called the meeting to order at 7:07 p.m. Recommendations to Council (Become effective only after separate Council action): None. Consideration of the Minutes of the March 27. 2007 meeting MOTION: King moved to accept the minutes as submitted, and Baird seconded. The motion passed on a vote of 5-0. City of Iowa City Proclamation Bowers will prepare a proclamation and Baird will accept on behalf of the Commission at the July 10 City Council meeting. The Proclamation will recognize the 30 year anniversary of Iowa City adding Sexual Orientation as a protected class. Pride Festival The Commission will make a contribution and try to make a commemorative pin to recognize the anniversary. Respectful Communities Lubaroff updated the Commission on planning meetings and stated an event would tentatively be held on June 19th. Film Series Invisible Children will be shown later this summer assuming room availability. Reports of Commissioners Witwer spoke on a recent meeting held with the Center for Human Rights. Baird reported on the Hike to Help Refugees and on recent legislation. King gave information about a new program being offered by the University ofIowa's International Center, the program promotes international awareness. Kross reported on the success of the Youth Awards. Adiournment There being no further business before the Commission, the meeting was adjourned at 8:05 p.m. Board or Commission: Human Rights ATTENDANCE RECORD YEAR 2007 (Meetin Date) TERM NAME EXP. 1/23 2/27 3/27 4/24 5/22 6/26 7/24 8/28 9/25 10/23 11/27 12/25 Bev Witwer 1/1/08 X OlE X NM X Sara Baird 1/1/08 X X X NM X Scott King 1/1/08 OlE X X NM X Martha 1/1/09 X DIE X NM X Lubaroff Kate Karacay 1/1/09 X X X NM OlE Joy Kross 1/1/09 X X X NM X Sherry Hunter 1/1/10 X X X NM OlE KEY: x = Present o = Absent OlE = Absent/Excused NM = No meeting --- = Not a Member NMNQ - No meeting, no quorum fJii MINUTES PUBLIC ART ADVISORY COMMITTEE THURSDAY, MAY 3,2007 LOBBY CONFERENCE ROOM, CITY HALL APPROVED Members Present: Terry Trueblood, Emily Martin, Emily Carter-Walsh, Mark Seabold, Patrick Carney Members Absent: DaLayne Williamson, Rick Fosse Staff Present: Marcia Klingaman, Karin Franklin, Abby Attoun Others Present: none CALL TO ORDER Seabold called the meeting to order at 3:35 PM. RECOMMENDATIONS TO CITY COUNCIL Recommend to approve the Pool Wall Project and the request for qualifications (RFQ). Motion passed 5:0. INTRODUCTION OF NEW MEMBER. PATRICK CARNEY Carney introduced himself to all of the members. He was born in Tipton, Iowa and went to Drake University in Des Moines for a graphic design degree. He got into framing and gallery work in Des Moines. He has been in Iowa City for 21 years and has his own business, The Frame Station. His wife is a Communications Officer with the USGS. He has a 16-year-old son, who is a junior at Regina. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA None. CONSIDERATION OF THE MINUTES OF THE APRIL 5. 2007 MEETING MOTION: Martin moved to approve the minutes as submitted. Carter-Walsh seconded the motion. Motion passed 5:0. CONSIDERATION OF NOMINATION FOR RECOGNITION OF ART IN NON-PUBLIC SPACES There were two nominations for recognizing art in public spaces. There were six nominations for "II Compositoire". Most are from neighbors, friends, and family members. Carter-Walsh said that the piece is placed well and everybody has something to say about it. The second piece was nominated by the person who is hosting the piece in their yard. According to the procedures, anyone can nominate the piece. Klingaman said that the recognized pieces will get a certificate from the Mayor. Iowa City Public Art Advisory Committee Minutes May 3, 2007 Page 2 The criteria to examine the nominations are: visually examining the art piece and evaluating the creative merits and the artwork must be visually available to passersby. The artwork to be recognized should exhibit any or all of the following characteristics: reflect and enhance community spirit and values; challenging and not always easily understood; whimsy, intelligence, and humor; visible to passersby, reflect the individuality of the owner, the neighborhood, or business; 2-D or 3-D art; traditional or non-traditional materials. The Committee will defer and visit the sites of the art at the next meeting in June. DISCUSSION OF RFQ FOR POOL WALL PROJECT Franklin said that generally, a call is put out for artists. She proposes, in this case, sending a request for qualifications since there may be several different mediums possible. Rather than have people putting the time into coming up with specific proposals, they narrow the artists down first, then ask for proposals. Often, there is an honorarium involved for proposal development, and it is up to the Committee whether they want to include an honorarium. Franklin said that Trueblood might want to have some of the Recreation Center staff take part in the selection process. Trueblood said that he would like to have staff involved. Martin said that she likes the idea of asking for a request for qualifications. If artists do make the short list, they are more likely to put in the time to develop a proposal. Also, she likes the idea of the honorarium. Seabold wondered how much the honorarium would typically be. Franklin said that she was thinking $1000, or maybe $500. Seabold wondered about artists that have few qualifications. He is concerned that the Committee might miss out on some great proposals from artists who haven't worked on murals, but have some great ideas. Franklin said that this approach might make the process go faster and smoother. Carter-Walsh said that the honorarium should reflect the materials required. For example, the honorarium for sculpture would be higher than that for a sketch. Seabold thought this project would be great for a new graphic designer, but they would not qualify because they are not experienced. Carter-Walsh and Martin like the idea. In the past, the Committee has had trouble getting proposals. Also, Martin mentioned that this particular project lends itself well to a more experienced artist. Franklin wondered what the honorarium should be. In terms of the proposals; they will probably receive mostly sketches. For sketches, the consensus was $500 should be adequate. Klingaman wondered if the artists should be required to present in person, and Franklin felt that they should. Carter-Walsh suggested a videoconference and the Committee really liked the idea. The group decided that they should accept international proposals. Franklin said that Fosse mentioned that the Committee should develop a long-term budget for the project. Franklin said that the budget includes the honorarium, the commission; the food, lodging, and transportation of the artist; materials and shipping; installation; and any subcontracting. Trueblood said that the project budget is often included in the request for qualifications. Franklin said that the Committee will have around $37,500 that is not committed. Assuming that the neighborhoods (Melrose, Washington Hills, Creekside) will not spend their allocated funds this fiscal year, the Committee will have about $72,000. Also, the Committee will be receiving $50,000 on July 1, 2007. The Committee could make this a $50,000 project. A wall sculpture would use up this amount easily. Iowa City Public Art Advisory Committee Minutes May 3, 2007 Page 3 Franklin wondered if the Committee went to look at the Chait Gallery wall sculpture. The sculpture is of ceramic catfish with a white glaze. There is a big red circle that covers some of the fish. Seabold said the cost range could be huge. If a design firm created a digital image, it would not be very costly. Martin said that $50,000 seems like a good starting point. Carter- Walsh suggested creating budgets for different mediums. This could get complicated. Martin said she likes the idea of a range. Seabold brought up the idea of soliciting businesses for donations. Franklin wanted to get a consensus on whether the Committee should include a budget range or not. The Committee agreed that the qualifications should come first, and then create a budget range for the proposal submission. Assuming that this gets on the Council agenda on May 14 and gets approved, the deadline for submitting qualifications will be June 15. Franklin asked if anyone would like to edit the request for qualifications. Seabold suggested including a photograph of the site. Trueblood wanted to add "and to passersby" to the bulleted list of requirements of artwork. Martin mentioned that Fosse thought that there should be an aquatic theme. The Committee decided that they should not limit it to that. Seabold suggested including a statement that they are looking for something that will really fill the space. MOTION: Martin motioned to recommend this project and the RFQ to the City Council. Carney seconded the motion. Motion passed 5:0. DISCUSSION OF CHILDREN'S ART TENT AND THE PROJECTOR PROJECT Franklin said that she has gotten at least 15 artists (and 40 pieces) to donate for the Children's Art Tent. Franklin said that the tent will be on the corner of Washington and Dubuque, which is located near the raffie for the play house. The Children's Art Tent will be 'no parents allowed' for children 14 and under. The items will all cost $5.00 or less. Franklin said that the tent will be up for Saturday, June 2 only. Volunteers will be needed to man the tent. The money will all go to the public art program. Franklin said that she will send out an email with the times and that the Committee members should hit 'Reply to All" so that everyone will see the sign-up times. For Art on the Walls, Attoun said that she has tracked down projectors from Marc Ginsberg and 16th Avenue Music in Cedar Rapids. Also, she has children's art photographs from Longfellow Elementary. She will meet with Carter-Walsh to take photographs of people in Iowa City during the Friday Night Concert Series. Martin suggested using the ICPL Lending Library for adult art since the Senior Center Art Show is cancelled. Attoun will also use the photographs of all of the public art. ANNOUNCEMENT OF IOWA PUBLIC ART NETWORK STATEWIDE MEETING. JUNE 21. 2007 Franklin said that this is a statewide meeting that will be held in Iowa City this year. Last year, they had about 50 people in Waterloo-Cedar Falls. The event will begin this year at 9:00am at the University of Iowa Art Museum. Next, the group will take a walking tour downtown through several buildings. Then, there is a bus that will take the group to University Hospitals, where there will be a tour and lunch. Next, there will be a neighborhood art tour, then a panel discussion on temporary art exhibits. Last, there will be a year-in-review where anyone can give a brief PowerPoint on what their public art program is doing. Franklin is also trying to arrange a late afternoon tour of the U. of I. art building at the end. There are 55 seats available on the bus Iowa City Public Art Advisory Committee Minutes May 3, 2007 Page 4 and the Committee is all invited. Committee members should let Franklin know if they can make it. Seabold stated he would attend. COMMITTEE TIME Seabold said that he knows the Chair of the Cedar Rapids Public Art Committee. They have significantly increased their budget recently and are developing a public art map. Franklin said that Iowa City was one of the first to develop a public art program, before even Des Moines. Carney brought in a magazine that his wife found on an airplane that lists Iowa City's Literary Walk among other literary cities like New York, San Francisco, and Dublin. ADJOURNMENT Meeting was adjourned at 4:56 P.M. Minutes were submitted by Abby Attoun. s/pcd/min utes/pubartJ 5-0 3-07 paac. com ittee Public Art Advisory Comm Attendance Record 2007 Term Name Exp ires 2/1 4/5 5/3 Emily Carter Walsh 01/01/08 X OlE X Charles Felling 01/01/09 X -- -- -- -- DaLayne Williamson 0110 1/09 X X OlE Emily Martin 01/01/08 OlE X X Mark Seabold 01/01/10 X OlE X Patrick Carney 01/01/09 -- -- -- -- X Rick Fosse OlE X OlE Terry Trueblood X X X Key: X = Present o = Absent OlE Absent/Excused