HomeMy WebLinkAbout1977-01-04 Info Packet1
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PATE: December 30, 1976
TO: City Council
FROM: City Manager
RE: Material in Packet
Memoranda from the City Manager:
Bo ds and Commissions Goals and Objectives
a. ar
b. Local Elected Officials Information Project
e. :Legality of Traffic Control Devices not Specifically Provided in the
State Manual and.Specifications �Y
d. ',Modular Relocation �s
Copy of letter from City Manager to Dir. Richard A., Jahr of the Iowa City
Commmixy School District regarding tornado warning system. 16
Monthly report for October and November for the Department of Cormuunity
Development.
Calendar for January, 1977.
Xnteragency Newsletter.
Letter from James A. Scott, Pleetaay,.re: traffic conditions at intersection
of Hollywood Blvd. f, Keokuk St. IIt
• lemo from Julie Vann, CDBG Program Coord., re: CDBG Administra.U4 Budget
Breakdown. .. 7-0 . ..
• City of Iowa qty
- MEMORANDUM
DATE: December 30, 1976
TO: City Council
FROM: City Manager
RE: Boards and Commissions Goals and Objectives
The City Council will discuss the FY 78 goals and objectives of :.e boards
and commissions at the informal meeting on January 3, 1977. A copy of these
goals and objectives are attached. Also attached is a copy of the memorandun
to the boards/commission chairpersons detailing the schedule of their presenta-
tions.
• t__j APT
GOALS Amro 0r JiCTNIS - pARKs ANI) RI:C12IA'I']ON CONDIISSDON
1. 7'o systematically gather citizen input reg:n-ding park developments, program
needs and gaps in service to make informed recommendations to the Department
and to the City COLMCil.
2. To integrate and coordinate park and recreation programs and -tans with other
City commissions and boards and other government bodies and civic groups
by active participation of each Commission member.
3. To evaluate and assess programs, developments and neecls through the use of
—the comprehensive plan and project evaluation guidelines.
4. To vigorously pursue the accomplishment of the priority items of programming
and nark development through our combined efforts.
FY '78 BUDGET
a
HARD OF LIBRARY TG,STECS
GOA;5 AND OLJEC :CES
Goal:
To sele(A and procr,., >"I:;i itci:<, o:' Lurrent and r:u.r("poctive
information in various fo, t, and I ,,,As of comp,,ehension
and di;cu rd 5500 o-:orn or 0'r4fq,:elizi. ,._d items ir, a
manner ,thd t w.i:11 increase the ave'i iab i I I ty ur a;i demand
items, enrich .he diversity and depth of the collection
in areas of dnticipateo rir:ed, and not exceed the available
1;
shelving space. (on going)
To reduce user waiting time, to check-out materials, to
—
receive.requested materials, and to receive information
a`
service through revising staffing patterns and procedures'
(On going)
To improve building directional signs and,begin to develop
other self-instruction devices to increase user understanding
x
u
of library resources and decrease their dependence on
�
staff assistance: (January 1978)
„ •.
I.
To continue reorganization of A-V services around designated
A-V staffland expand scope of collections and services
based on resources available and results of FY77 pilot
afr r
i
'projects and surveys y ofuse and needs. (June 1978)'
•:l
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I
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To continue outreach and community services at current
level using pilot projects to develop additional services
and programs which will be expanded whenever resources
become available. (On going)
To analyze 1 ibrary-related data obtained from City's
citizen surveys for the comprehensive plan process and
feed into library's long range goals and building program
documents. (January 1978) Analyze children's registration
files to determine rate of use in relation to area of
residence and other factors. (September 1978)
To develop inventory of projects in all departments which
can be carried out by volunteers and which existing staff
would have time to supervise. (October 1977)
To begin analysis of processing and circulation costs in
order to evaluate alternative methods and prepare for use
of computer assisted systems for circulation and bibliographic
control. (June 1978)
To complete selection of site and architect. (January,
1978) Continue general and specific efforts to inform
community about building inadequacies. (January 1978)
To continue efforts to organize representatives of area
libraries into a county or area council of libraries.
(March 1, 197 8) Complete organization of Coordinated
Public Libraries of Johnson County. (November 1978)
GOP.LS A0 0`,�1[-1:1�V:
Goal: To provide for a more ;`fcctive enforcement of the! ordinance.
Objectives: Litigate those cases not resolved in the conciliation
process.
Develop commission initiated complaints which i:arget
critical areas of discrimination.
Goal: To improve complaint processing by increasing skills in
civil rights law and conciliation techniques.
Objectives: Provide three training sessions (March 1, 1977) covering:
a. Commissioner orientation on local ordinance and job
requirements
b. Basic civil rights law
C. Conciliation techniques
Establish written policy guidelines for Commissioners for
conciliating cases. Include such information as sample
agreements, recommend meeting plans, and schedules for
disposition of cases. (July 1, 1977)
is
Goal: • e
o become more ffective advocdtes for civil rights interest
groups.
Objectives: Plan and sponsor a civil rights awareness group or similar
awareness activity for the City Council, City staff, and members
of the community. (October i9?1,)
Goal:
Plan and develop research activities which ;: '! investigate
diesriminatioi against various groups in the lows City community.
(July 1, 1977)
To work with other governmental agencies operating in Iowa City
to insure euqai employmep`. opportunities for women and minorities.
Objecti ves: Meet with the Iowa City School District's Human Relations
Goal:
Advisory Committee to plan a strategy for increasing employment
opportunities for women and minorities within the school system.
(February 1977)
Publicize selected government employment statistics to illustrate
discriminatory practices. (July 1, 1978)
Meet with the University Civil Rights Committee to obtain their
assessment of discrimination problems within the University.
(July 1, 1911)
To provide education to the public of the c overage, enforcement and
interpretation of the local, state and Federal Civil Rights Laws.
0 0
Objectives: Develop a newsletter to be sent to persons ci'fected by civil
rights laws. (July 1, 1977)
Develop a program for informing the public on the changes in the
new ordinance. (July 1, 1977)
Develop a Speakers Bureau of Commissions to appear at local
groups to discuss the issues of civil rights. (July 1, 1977)
0 •
fr 'lb tiuoci.r
CIVIL SERVICE COf*11SSION
GOALS AND OBJECTIVES
Goal: To affirmatively recruit high quality candidates including women
and minorities for available positions.
Objectives: Develop job isolated screening devices for police and fire command
positions by January 1, 1977 for police and July 1, 1977 for
fire.
Examine for validity as job related the physical aptitude test
for entry level positions within the fire department by July 1,
1977.
Broaden the panel of candidates for the entry level positions by
wide publicity of the process prior to examination.
Goals: To improve the quality of appeal hearings provided to eligible
City employees.
Objectives: Employ a hearing officer to take evidence and to advise the
Commission on the law and evidence (as needed).
Write rules for the conduct of hearings and pre -hearing conferences
by January 1, 1771.
Define the job titles of employees eligible for hearings under the
laws of Iowa,
FY '78 BUDGET
RIVERFRONT COMMISSION
GOALS AND OBJECTIVES
Goal: To protect and preserve the Iowa River as a natural drainageway
and source of water.
To promote and develop the use of land along the river for
overall capability.
To make the most of the scenic potential and aesthetic values
of the Iowa River and the flood plain adjoining it.
To develop to the fullest the recreational capacity of the
river and flood plain.
To heighten awareness of the Iowa River as a part Of the
heritage of this community.
To ensure that use of the river can be enjoyed by al I in the
safest possible way.
Objectives: To develop land use policies that will guide the appropriate
development and redevelopment of the Iowa River area and
environment.
preserve and increase open spaces and green are.is olf)ng both
banks of the river and acquire scenic wooded sites to conserve
them.
0 0
Identify and preserve unique or outstanding topographical or
geological features of the river.
Develop scenic areas and outlooks.
Expand opportunities for aquatic activities such as boating and
fishing.
In conjunction with other parties, public, or private, acquire
riverfront and flood plain property for public use and enjoyment.
Provide greenway linkages between riverfront activities so as
to furnish uninterrupted walking and cycling along the river
and flood plain.
Improve public access along the river and flood plain.
Reduce all forms of pollution to the lowest possible level.
Preserve and interpret historic landmarks and sites along the
river.
Emphasize safe water practices and conduct on the part of all
users.
To increase cooperation and participation of all i nterested
parties, public, and private alike, in the management and
development of the Iowa River and flood plain,
0 0
FY ' 78 MIDGE -1'
(LOUSING COMISSION
GOALS AND 011.I1::CfIVES
Goal: To promote clean, (lecent, and safe housing for all residents
of Iowa City.
Objectives: To meet on a regular basis twice each month in open public
sessions. Additional meetings will be announced and held
as necessary.
To continue efforts and recommend action for the ,^o,mcil
which will provide dwelling accommodations for the . J income,
elderly, handicapped and disabled. This will include:
a) To maintain an overview of the 309 existing units and
the management of the 64 wits of new construction.
b) To support efforts to obtain additional units, new
construction.
c) To observe and be prepared to make recommendations to
the Staff and Council in the area of rehabilitation of
substandard units.
To continue observation of the effects of the new (lousing
Maintenance and Occupancy Code. To make recommendations for
changes as might be necessary.
To be prepared to undertake studies or tasks as suggested or
directed by the Council.
• •
Pl' 178 hunrl.'r
PLANNING AND ZONING Cmmiss]ON
GOALS AND OBJLCI'IVFS
Goal : To continue to address the items of the Comprehensive
Plan as submitted.
Objective: To continue public awareness and involvement in the
planning process which includes the citizen participation
process being developed by Sasaki Associates.
Goal : To provide the best possible course of action to the
City Council on matters covered in the By-laws.
Objectives: To have regularly scheduled meetings.
To work with the City Staff.
To provide Commission members with appropriate education,
i.e.,:
(1) Subscription to ASPO's "Planning" magazine,
(2) Commissioner's Handbook,
(3) Orientation meeting for new Commissioners, and
(4) Sending at least one Commissioner to at least one
professional meeting.
To develop a better information retrieval system.
To maintain an appropriate Zoning Ordinance for use of
the City.
To propose amendments to the Zoning Ordinance.
Goals: To maintain and improve close communication and relations
with other boards, commissions and governmental entities.
To encourage dialogue between the P$Z Commission and
citizens of Iowa City,
Objectives: To answer correspondence in a timely manner.
To make meetings more accessible to the public.
r�
U
'78 BUDGIr
CONL+IIT'1'Er. ON CODAIIINITY NERDS
GOALS AND OBJIiCTIvES
•
The City Council of Iowa City appointed members of the Committee on
Community Needs to advise the City Council on the use of (ICDA-CDBG funds
and to carry out the following functions (Resolution 976-136):
1, Evaluate and interpret the City's programs that affect human needs
and community development.
2. Provide a systematic communication interchange between citizens and
policymakers with regard to all (lousing and Community Development
Act, Community Development Block Grant applications and programs.
3. Facilitate neighborhood meetings to identify needs of neighborhoods
and otherwise assist citizens in articulating their community needs.
4. Assist citizens to develop programs, where possible, to meet
community needs.
1
AIRPORT COMMISSION
GOALS & OBJECTIVES
BY FUNCTION
FUNCTION
s
To continue to protect and maintain the taxpayer's investment in the
facilities at the airport, and to attempt to continue the operation on a
self-supporting basis, except for capital improvements, for the general
aviation public.
GOALS
1. Continue a maintenance program for the airport.
2. Attempt to increase the usage of the airport by providing more
hangar space and hard surface parking and tie -down area.
3. Continue a snow removal program which will minimize airport down
time,
4. Continue to monitor the operation of the airport to make certain
the. operation complies with the Federal, State, and local laws.
Personal $ 5,000.00
Operating & Maint. Serv. 9,635.00
Charges for Services 18,645.00
Capital Outlay 20,000.00
TOTAL 53,280.00
Revenues 33,370.00
Budget From Surplus
In General Fund 19,910.00
• City of Iowa C*y
DATE: December 23, 1976
TO: Boards and Commissions Chairpersons
FROM: City Manager
RE: FY 78 Budget
The Council shortly will be receiving the proposed budget for Pi 78. Included
as a part of the, budget document will be departmental and board an. --emission
goals and objectives. Your goals will play an important role in the direction
the community will take in the next fiscal year.
On January 3 the Council will review and discuss goals for PY 78 with individual
boards and commissions. It is desirable for commissioners to attend this meeting.
Because all boards and commissions will be present, the following schedule has
been provided. As the Council will have previously received your goals, only
a short presentation (5 minutes) will be required.
2:20
P.M.
Committee on Community Needs
2:35
P.M.
Planning and Zoning Commission
2:50
P.M.
Riverfront Commission
3:05
P.M.
lousing Commission
3:20
P.M.
Human Relations Commission
3:35
P.M.
Civil Service Commission
3:50
P.M.
Airport Commission
4:05
P.M.
Library Board of Trustees
4:20
P.M.
Parks and Recreation Commission
• City of Iowa City
McMORANDl. M
DATE: December 29, 1976
TO: City Council /
FROM: City bIanagerl�v
RE: Local Elected Officials Information Project
Recently the National League of Cities and the International City Management
Association joined together to prepare a number of handbooks which will be
utilized to assist local elected officials to perform more efficiently and
effectively. The series will include subjects such as policy making, goals
and objectives, communicating with the public, techniques for streamlining
the way a governing body conducts its business, understanding the budget
process, the problem of lack of time, effective use of advisory committees,
evaluation of the chief administrator, self-evaluation by the governing body,
and intergovernmental relations. Twenty-two communities in the country have
been selected to test the project handbooks. Based upon interest from Iowa
City in serving as a test site, Iowa City has been selected to participate.
I think this opportunity will give us all a chance to see how well we are
doing compared to what is recognized as a high level of performance, provide
an opportunity to continue to work together effectively as a team and, lastly,
to improve local government in other communities through our assistance. We
should receive additional information about this program within the next
several weeks. A copy of our application to International City Kinagement
Association is enclosed.
11
November 29, 1976
•
Ms. M. Christine Schwarz
Assistant Project Director
International City Management Association
1140 Connecticut Avenue, N.W.
Washington, D.C. 20036
Dear his. Schwarz:
As Linda Schreiber discussed with you recently on the phone, the City of Iowa
City is very much interested in serving as a test site for the I.oaal Elected
Officials Information Project.
Iowa City is involved in several areas to stremaline government policies and
the information process:
1. A citizen survey form has been designed and is sent out each month
to randomly selected residents. The purpose of the survey is to
increase citizen awareness of local government and determine degree
of satisfaction or dissatisfaction with City services.
2. A training period for newly appointed board and commission members
has been established. This training program allows the new members
greater familiarity and understanding of boards and commissions
procedures and operations before assuming full authority and res-
ponsibility.
3. The staff and Council members have worked to streamline the Council
agenda. The Council has adopted the consent agenda for formal Council
meetings. Routine cigarette and liquor permits, setting public hearings
and correspondence are item that are included on the consent agenda.
This format saves Council members valuable time and reduces printing
costs.
4. A facilitator from the Institute of Public Affairs hus'worked with
Doth the staff and the Council members on process and role related to
rtnke mootings productive.
S. Roth the Council and the staff participated in a series of programs
sponsored by the Univessity of Iowa Business Colloge introducing
management by objectives into the budget process.
Ms. M. Christine Schwarz
November 29, 1976
Page 2
6. The City Council and City tanager will conduct an evaluation of each
other during the calendar year. The goal of the evaluations is to
strengthen City government, offer opportunities for improvement, and
provide positive support where appropriate. Each member of the Council
will prepare an evaluation of the City tanager using an evaluation form
as a guide. The Mayor will prepare a composite which will be publically
discussed at an informal council work session. Each department head
will evaluate the Council as a whole and the City MLlnager will prepare
a composite which is in turn discussed with the Council.
7. The budgeting process for FY 78 incorporates financial data with program
and performance objectives and standards, evaluation criteria, and alter-
nate service levels. Ilia budget will be presented in two documents that
will be more readable and understandable, thereby encouraging greater
public understanding and participation in the budgeting process. A
citizen committee was appointed to review the budget process and to
encourage citizen participation.
8. Citizens have been appointed to serve on advisory committees in the
selection of new directors in the departments of Police, Parks and
Recreation, Finance and including the City Manager.
Sincerely yours,
Neal G. Berlin
City Manager
Is
cc: Mr. Mark Keane, Director
International City Management Association
Its. Karen Kerns, Project Director
Office of Membership Services
National Leag,e of Cities
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City of Iowa City
MEMORANDUM
DATE: December '1, 1971
TO: City Cotstcil
FROM: City %nager�
RE: Legality of ras"fic Control Devices not Specifically Provided in the
Manual and Specifications
As the City Cotmcil probably will receive other requests for traffic control
devices which the staff does not believe conform to the requirements of Chapter
321 of the Code of Iowa, attached for your review is a legal opinion from the
City Attorney's staff concerning this matter. Also this opinion may place in
proper perspective some of the comments which you received at the City Council
meeting of December 14 relating to the 7th and Glendale question.
RETAKE OF f -RE( _OINC, Dc
N
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City of Iowa city
MEMORANDUM
DATE: December 28, 1976
TO: City Council
FROM: City Manager
RE: Legality of Praffic 'Control Devices not Specifically Provided in the
Manual and Specifications
As the City Council probably will receive other requests for traffic control '
devices which the staff does not believe conform to the requirements of Chapter
321 of the Code of Iowa, attached for your review is a legal opinion from the
City Attorney's staff concerning this matter. Also this opinion may place in
proper perspective some of the continents which you received at the City Council
meeting of December 14 relating to the 7th and Glendale question.
*City of Iowa CBO
DATE: Decamps 13, 1976
TO: Dick Plasti_no, Dir. of Public Works
FROM: Tony Kushnir, Asst. City Attorney
RE: Traffic Control Devices Not Listed in the State Manual
and Specifications
FACTS AND ISSUES PRESENTED
Does the City of Iowa City, Iowa, a municipality, have the
authority to install a traffic control device known as "speed
bins" or ramble strips? This device is not listed or discussed
in the state uniform traffic control manual.
CONCLUSION
The installation of such devices would be contrary to the
provisions of Chapter 321 of the Code of Iowa, 1975.
DISCUSSION
Ae-ec,L
Having received and reviewed your letter from a California
attorney who opined that any device not specifically allowed in
the California manual on uniform traffic control devices was
specifically prohibited in California, I am of the opinion that
such would be the case in the State of Iowa. The powers of local
authorities in enacting ordinances governing rotor vehicles is
as stated In section 321.236 wherein it is as follows:
"I,ocal authorities shall have no payer to enact,
enforce or maintain any ordinance, rule or regulation
in any way in conflict with, contrary to or inconsistent
with the provisions of this chapter." Further, in
the provisions of State law, it is stated in section
321.255 that "local authorities in the respect of juris-
dictions shall place and maintain such traffic control
devices upon highways under their jurisdiction as they
may deem necessary to indicate and to carry out the
provisions of this chapter or local traffic ordinances,
or to regulate, warrant or guide traffic. All such
traffic control devices hereafter erected shall con-
form to the state manual and specifications
(Duhasis added.)
Unser these circumstances it secs that the legislature had
intended to totally pre -crept the field of the regulation of irotor
vehicles upon streets and highways and has only granted to local
authorities very specific and limited pa+ers. It also appears that
the legislature has specifically set forth guidelines governing the
erection and maintenance of traffic control devices. The Iowa
Supreme Court has recently had an opportunity to examine the area
of rnotor vehicle legislation in the case of Jack L. Rush v. Sioux City,
Iowa, 240 N.W. 2d 431 (1976). The case involved a statutory construc-
tion of section 321.234 of the Iowa Code, 1966, which dealt with
emergency vehicles and required that either a display of a red light
or a flashing red light from directly in front thereof, or the giving
of an audible signal by siren, exhaust whistle or bell and a section
of the mamicipal ordinance which required both a siren and a flashing
red light. Thus, the statute provided for either but the ordinance
required both. The question then presented was whether the difference
constitutes a conflict making the ordinance irreconcilable with the
statute. The Supreme Court held that a municipal ordinance cannot
be allowed to change a statutory provision either by enlargement or
diminution. See City of Vinton v.Engledow, 140 N.W.2d 857, 861.
See also Central City v. Eddy, 173 N.W.2d 582 (Iowa 1970) . Thus,
the sup rem' Court held that where an ordinance or action is beyond
the caTprehensive requirements as stated in section 321, it would
be held invalid. Accordingly, I feel that the sane situation would
apply in this instance as it seems the legislature has deemed it fit
to enact a comprehensive scheme for the placement of traffic control
devices and any enlargement or diminution of it would probably be held
to he illegal.
If you have any further questions in regard to this, please don't
hesitate to contact me. Thank you.
City of Iowa City
- MEMORANDUM
DATE: December 28, 1976
TO: City Council
FROM: City Manager
RE: Modular Relocation
The City is interested in working with the tenants in the Clinton Street
modulars to find new locations for them, either in nein buildings or in
existing buildings. In the middle of November the staff wrote to all of
the tenants in order to ascertain their specific needs. To date we have
received only one reply which quoted an exceedingly unrealistic rental
figure of $3.36 per squre foot per year as being acceptable.
The staff will continue to encourage replies from the tenants so that we
may proceed to assist them in a timely manner.
0
El
�•/`JJ P CIVIC CENTER ".IOWSNINOTOH ST.
�/EJ' ~V#IOWACITY.I0VIP511W
E//Uy/.jl/(JIBI J51•I80ODecember 28, 1976
MPYDR
MARY NEUNAUSER
COUNCILMENBFRS
JOHN BAW ER
CAROLZROWE
L. P. FOSTER
DAVIOPERRET
M SEUM
ROBERTVEVERA
Mr. Richard A. Lahr
Director of Ancillary Services
Iowa City Community School District
1040 William Street
Iowa City, Iowa 52240
Dear Mr. Lahr:
Thank you for your letter of December 16, 1976, concerning a comment
which School Board Director John Cazin related concerning Mr. Hogben's
concerns. The City is very much aware of Mr. Hogben's concerns and con-
tinues to explore any question which he raises. Unfortunately, Mr. Hogben
has threatened Iowa City with a substantial lawsuit and requested that
any matters relating to this issue be directed to his attorney, Mr. Meardon.
The City Attorney's staff has been complying with Mr. Hogben's request.
Therefore, the City Attorney's staff and Mr. Meardon are attempting to
deal with this matter. While I can assure you that the City is pursuing
this problem in a responsible manner, I cannot in good conscience protect
the interests of the City by responding to you directly on this matter.
However, at a staff level 1 am sure that the City Attorney's staff is pre-
pared to discuss this matter with you:.
If you have any other questions concerning the tornado warnij:g system,
please contact me.
Zinc a yours,
G. in
City Manager
cc: City Council
Mr. Tony Kushnir
Assistant City Attorney
/b
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City of Iowa City
DATE: December 21, 1976
TO: Neal Berlin, City Manager
FROM: Dennis Kraft, Director of Community Development
RE: Monthly Reports
Following is a summary of the activities of the Department
in October and November.
HOUSING DIVISION
GOALS:
I. 237 UNITS SErm'^" "
EXISTING UNITS, 72
SECTION 23 UNITS
Convert Prhs
of Section
W1.assistance
23
to Section 8
units.
to
families under
Sect'
r of units
to
72 by June
30:'
IL f
;ECTION
8.
To assist
nits for
low income,
IIZ. input to the Housing
Ir HCDA application.
IV. nistrative support to
i
i
V. ENs In the interest of public
heap. iforts and revise plan for
enfora, ,n Code.
OCTOBER ACTIVITY:
I. During October, 10 units were brought into the Section 8
Program. Three of these units are Section 23 conversions.
Two units in the Section 23 Program were terminated.
Total units under lease in Section 8, 109 units. Total
units under lease i n Section 23, 94 units. Total units,
both programs, 203 units.
Twenty-five annual, initial or final inspections were
performed. Eighte c n applications for Section 8 were
received.
0 -3- •
OCTOBER 1976
1. Number of structures inspected
Single family owner -occupied 9. -
Single family Rental __35_
Duplex structures 3�
Multiple Fainily
2. Number of Dael.l ing Units
Single family owner -occupied 9_
Single family Rnntal 35
Duplex 78
Multiple Farnily 813
'; 3.
6
Number of Rooming Units
Single fami 1y owner -occupied 7
Single family rental 8
Duplex 4
multiple Family 51
Of the _1"_ _ structures i.
,53� were fculnd '
Certificates were
n•}rber of type
Single f.
Single f
Duplex
Multip'
Of the 16
aeficienL i
issued and
type of uni
Single f j
single fan,..
Duplex
Multiple fa
cted.
'fiance and
down by
l6_6,...___.
935
70
Rooming Units
_
0
0
0
19
e found to be
Live letters were
kdown by number and
Inspections performed as a result of complaint calls
a. Handled by Minimum Housing Section 39__
b. Referred to another department l
Rooming Un i.ts
4
32
7. Inspections performed by request of buyer, realLor, or other
party prior to sale or. transfer
Number found in compliance 2
Number found to have deficiencies 2
RETAKE OF PRECEDING DOCi. •AFP:
JORM MICROLAB
TARGET SERIES
DATE: December 21, 1976
TO: Neal Berlin, City Manager
FROM: Dennis Kraft, Director of Community Development
RE: Monthly Reports
Following is a summary of the activities of the Department
in October and November.
HOUSING DIVISION
GOALS:
I. 237 UNITS SECTION B, Ey.ISTING UNITS, 72 SECTION 23 UNITS,
Convert 89 additional units of Section 23 Co Section 8
units. Continue to provide assistance to families under
Section 23 reducing the number of units to 72 by June
30, 1977.
II. 64 UNITS NEW CONSTRUCTION UNDER SECTION B. To assist
in providing additional housing units for low income,
elderly and handicapped persons.
III. HOUSING ASSISTANCE PLAN. Provide input to the Housing
Assistance Plan for the second year IICDA application.
IV. HOUSING COMMISSION. Provide administrative support. to
the Iowa City Housing Commission.
V. ENFORCE MINIMUM HOUSING CODE. In the interest of public
health and safety, increase efforts and revise plan for
enforcing the city's Minimum Code.
OCTOBER ACTIVITY:
I. During October., 10 units were brought into the Section B
Program. Three of these units are Section 23 conversions.
Two units in the Section 23 Program were terminated.
Total units under lease in Section B, 109 units. Total
units under lease in Section 23, 94 units. Total units,
both programs, 203 units.
Twenty-five annual, initial or final inspections were
performed. Eighteen applications for Section 0 were
received.
17
• -2-
0
II.
64 Units New COW3trucLion. Under. construction.
III.
Completed
1V.
Housing Commission. Two housing Commission meetings
were held during the month of October.. Several groups
and individuals were present at the regularly scheduled
meeting of October 20th to discuss the proposed Housing
Maintenance and Occupancy Code. Summation of that
material will be distributed with the Housing Commission
minutes of October 20, 1976 and will be provided to
the Council.
V.
Minimum housing. See attached.
PROJECTED ACTIVITY:
I.
During November, three units will be converted from
Section 23 to Section 8. It is projected that five
new units will be brought into the program.
II.
64 Units New Construction. Under construction.
III.
Completed
IV.
Housing Commission meetings are scheduled to be held
on November 10, and November 17, 1976.
V.
Minimum Housing. In November the Minimum Housing Section
will .inspect 140 structures. The majority of these will
be reinspections of previously encountered structures.
The housing Section will participate in the inspection of
trailer courts this month, along with the Building Depart-
ment and County Health Department. The extent of our
involvement in this activity has not yet been clarified
and may consequently affect the actual number of structures.
The Housing Code Draft will receive more revisions this
month in response to the input received from a public
meeting. Also, a summary of standard operating procedures
will be written.
-3- •
OCTOBER 1976
1. Number Of sl.rucLnres i.na,pcctcd
Single family ownrr- occupied . g.__
Single family Rr_""" - __35-
DupJ.ex structures 39
1•tultiple Family
2. 1Curnber of rdel.ling Units
Single farni.ly owner -occupied 9_
Single family Rental 35
Duplr..x 78
multiple Family 813
3.
Number of Rooming Units
Single family owner -occupied 7
Single family rental 4
Duplex
multiple Family _51
_ 16.6.-..----.
935
70
Of the ��structu res inspected.
—�53—
were found to be in compliance and
Certificates were issued. The break down by .._.. ..._
wirber of type units.
Dwelling Units Rooming Units
Single family owner -occupied __2_" _ 0
Single family rental _12 0
Duplex 28 0
Multiple. 128 19
5. Of the -166_ structures inspected _113 'were found to be
(~deficient for one or more reasons and corrective letters were
issued and reinspection scheduled. The breakdown by number and
type of unit.
Dwelling Units Rooming_llnits
Single family WVner-occupied 7
Single family rental--8--
Duplex
Multiple family
6. Inspections performed as a result of complaint calls __11
a. Handled by Minimum housing Section _10—
b. Referred to nnother dopar Lment ---I-
7. Inspect, ions performed by request of buyer, realt:or, or other
party prior to nalc or Lrannfor -- 4 -----
Number found In complir:ice 2
Humber found to have deficienilrs _ 2
A. units noted that di.d not appear in pr.i.or records. q
Dwelling units q
Rooming Units 0
9. Compliance Certificates issued for newly constructed structures/
units 3 16
Single Family 0
Duplex 0
Multiple 3/16
10. Recapitulation: 166 structures were inspected containing
935 dwelling units and 70 rooming units_ —g_ -structures
ta
conining 170 dwelling and . 19 rooming units were found to be
in compliance with the Code. 113 structures containing 765
dwelling units and 51 rooming units were found to be deficient.
A break down of thedeficiencies noted is attached.
::I) a ;i (,)J: OCTOBER l316 Ly
9.30.4.13
12 9.30.4.1 P3 uittbi rig
,- 9. 30. 4.L Ilot
12 9. 30. 4.R j7,2ri,'!;G
13 9.30. 4. U Is
4 9. 30. 5. A 3.0% 14in"04
121--9.30.5-C
-
9. 30. 5. D 11-211
.16.__9. 30. 5.E Out lets
J-4 .30.5.E Ir' I C c t J: i c
9.30.5.E Main Sr--I:Vicc
. 30. 5. F Heat
2_j . 30. 5.G Vents & Air
14 9.30.5.1 P&T Extuensix)n
j ---q . 30. 5.I P&T Valve
*5---9. 30.5. J Screens
,.,,alls, Floors, Windue-'s
_9.30. 6.D jj,-)ors Fit
9.30.6.E Path Floors
Outside
12--9:30.6.1C Clitside BI(71g. and Fives
-9.30.7.A Floor Space
.1• 9.30.7.A Bedroom Size
9.30.7.0 Path of path
---9.30.7.D Ceiling
_9.30.7.E Cellar
9.30.7.F.1
7.F.1 Basement Dampness
9.30 - 7.F.2 Basement W indow
9.30.7.*P.5A Basement Height
9.30.8.A Shared Area
9.30.8.1-, insects
9.30.9.H Cubic Feet
9 9.30.9.J Firp Fxt.
.14 'g. 30. 9. T, Furnace Isolation
Section 1.5 1cwa SL-alu-e Fire
One Hour Firc, Door
Rules and Rt2qnlat.ions
413.46 st.ate Code of Towa-3rd Floor Dwellings
,6 n 't e '
ifoxn Fire Code Section 15.112 -Sources of Ignition
'e - -AcciLnulation of 1-."�,su .;aLl-rial
Uniform Fire Cor, Section 27. 20 1
MOUSING DIVISION
NOVENB811
GOALS:
I. 237 UNITS SECTION 8, EXISTING UNITS, 72 SECTION 23
UNITS. Convert 89 additional units of Section 23
to Section 8 units. Continue to provide assistance
to families' under Section 23 reducing the number of
units to 72 by June 30, 1977.
II. 64 UNITS NEW CONSTRUCTION UNDER SECTION B. To assist
in providing additional housing units for low income,
elderly and handicapped persons.
III. HOUSING ASSISTANCE PLAN. Provide input to the Housing
Assistance Plan for the second year HCDA application.
IV. HOUSING COMMISSION. Provide administrative support
to the Iowa City Housing Commission.
V. ENFORCE MINIMUM HOUSING CODE. In the interest of
publ�.c health and safety, increase efforts and revise
plan for enforcing the city's Minimum Code.
NOVEMBER ACTIVITY:
I. During November, 11 units were brought into the Section
8 Program. Four of these units were Section 23
conversions. One Section 23 units was terminated and
one Section 8 unit was terminated. Total units under
leased in Section 23, 89 units. Total units under
lease in Section B, 119 units. Total, both programs,
208 units.
Twenty-four annual, initial or final inspections were
approved. Seven applications for Section 8 were
approved.
II. 64 Units New Construction. Under construction.
0 -7- r
III. Completed.
IV. Housing Commission. Two Housing Commission meetings
were held during the month of November.
V. Minimum Housing. See attached
PROJECTED ACTIVITY:
I. During December, four units will be converted from
Section 23 to Section 8. it is projected that five
new units will be brought into the program.
II. 69 Units New Construction. Under construction
III. Completed
IV. Housing Commission meetings are scheduled to be held
on December 1, and December 15, 1976.
V. Minimum Housing. Because of the holidays there will
be a decline in the number of inspections performed.
A court case dealing with Dean Oaks operation of a
multiple dwelling will be heard December 20, 1976.
Resolution of the legal basis for the citation of fire
protection requirements will be attempted as two
pending Housing Appeals hinge on this issue.
• -B-
NOVEMBER 1976
1. Dumber oP cuctnres i. n::pectrd
Si.nq..'..: C'Imi.ly owner-•occup.iod 7
Si.nglc family Rental 36
Duplex s t�ructures 51
Multiple Family 86-
2. Number of D::e lling Units
Single family owner -occupied 7
Single family Rental 38
Dupl�f 102
Multiple Family 5t
I; 3.
I 4.
Number of 3�oming Units
Single =araily owrer-occupied 6
Single family rental —�
Duplex.
Multiple Family 90
Of the 176 structures inspected.
77 Dare found to be in compliance and
Certificatas were issued. The break down by
n•mber of type units.
Dwelling Units
— 1
17
_58
181
L-A
Single family owner -occupied
Single family rental
Duplex
Multiple
176
651
102
Rooming Units
6
_2.0
5. of the 176 structures inspected 99 'were found to be
" (deficient for one or more reasons and corrective letters were
issued and, re inspection scheduled. The breakdown by number and
f funn of nn..t_
Single family owner -occupied
Single family rental
Duplex
Multiple family
Dwelling Units
21
44
323
6. Inspections performed as a result of complaint calls
a. Handled by Minimum Housing Section 13
b. Referred to another department —3—
Rooming Units
_5
70
16
7. inspections performed by request of buyer, realtor, or other 7
party prior to sale or transfer
found in compliance -
l:ur�a_r found.to have deficiencies 7
8. Units noted that did not appear in prior records.
Dwelling units 1
Rooming Units
9. Compliance_ Certificates issued for newly constructed structures/
units 17_
Single Family 1
Duplex 13
Multicle 3
10. Recapitulation: 176 structures were inspected containing
651 dwelling unite and 102 rooming units. 77 structures
containing 257 dwelling and 27 rooming units were found to be
in compliance with the Code. 99 structures containing 394
dwelling units and 75 rooming units were found to be deft scent.
A break down of the deficiencies noted is attached.
0 -10- •
MINIMUM HOUSING STANDARDS
Deficiencies noted during the Month of November
Paragraph Referral
0 7.06 Nuisances
1 9.30.4.B Bathroom
11 9.30.4.I Plumbing
0 9.30.4.L Hot Water
5 9.30.4.R Egress
17 9.30.4.0 Handrails
39.30.5.A 108 Window
1 9.30.5.0 Bath Vent
5 9.30.5.D Hall Lights
15 9.30.5.E Outlets
259.30.5.E Electric
5 9.30.5.E Main Service
3 9.30.5.F Heat
2 9.30.5.G Vents & Air
3 9.30.5.I P&T Extension
0' 9.30.5.I P&T Valve
139.30.5.) Screens
37 9.30.6.A Walls, Floors, Windows
-j-9.30.6.D Doors Fit
__Q_9.30.6.E Bath Floors
—_9.30.6.H Outside
2 9.30.6.K Outside Bldg. and Eaves
0 9.30.7.A Floor Space
3_9.30.7.A Bedroom Size
o_9.30.7.0 Path of Bath
_ _9.30.7.D Ceiling
0 9.30.7.E Cellar
3_9.30.7.F.1 Basement Dampness
0 9.30.7.F.5A Basement Height
3_9.30.8.A Shared Area
11 9.30.8.E Insects
0 9.30.9.H Cubic Feet
5 9.30.9.) Fire Ext.
10 9.30.9.1, Furnace Isolation
5 5.802(3) of the Iowa Administrative Code
One Hour. Fire Door
1976 by
' o 413.46 State Code of Iowa -3rd Floor Dwellings
5 Uniform Fire Code Section 15.112 -Sources of Ignition
3 Uniform Fire Code Section 27.201 -Accumulation of Waste Material
1'.i "
CDBG DIVISION
October and November 1976
GOALS:
I. Program Administration: To continue the establishment of CDBG project
administration procedures -- environmental review processing, financial
monitoring, compliance procedures, and sound record keeping.
II. Project Development: To monitor the development of CDBG funded projects
to better insure CCN, City Council, and HUD satisfaction with program goals,
objectives and progress.
III. Program Coordination: To coordinate all CDBG projects to accentuate their
success and effectiveness and to minimize duplicated research.
OCTOBER ACTIVITIES:
I. Housing Rehabilitation and Architectural Barrier Programs were presented to
the City Council at informal sessions. Programs were approved unanimously.
II. Environmental Reviews were completed for City Park, Ralston Creek, and
Housing Rehabilitation.
III. Finance procedures were reviewed. First year accounts received an in-house
audit.
IV. Staff positions for housing rehabilitation were filled.
V. Radio shows were taped discussing Citizen Participation, City Park Improvements,
Architectural Barrier Program, and Ralston Creek Improvements.
VI. HUD visitor reviewed our citizen participation process.
I. Housing Rehabilitation staff began training and reviewed two citizen proposals
for neighborhood site improvements. Radio show was taped to present program
to the public.
II. Three neighborhood meetings and two public meetings were held to gather citizen
proposals for third year CDBG funds.
III. [RID officials monitored program developments during discussions and meetings
held in Omaha and Iowa City.
IV. Innovative CDBG contracts were executed and both university and city staff
preliminary plans for project implementation were discussed.
V. Second year programs were broken down into finance accounts. A detailed
description of fund use was developed. Third year goals and objectives were
developed to accompany the department's preliminary budget for FY 178.
• -12- •
VI. Environmental reviews were completed for Ralston Creek Improvements II,
Neighborhood Park Improvements, Mercer Park Improvements, and Architectural
Barrier Removal Programs.
VII. Procedures for application preparation -- submission and also for Council
review of newly developed programs were written.
PROJECTED DECEMBER ACTIVITIES:
I. A preliminary third year CDBC budget will be finalized by CCN for presentation
to the citizenry at a public meeting and to the City Council at an informal
Council meeting. Preparations for the application will begin.
II. Evaluation of all programs effectiveness and staffing needs will be carried
out, as the performance report preparations begin.
III. The Rousing Rehabilitation program will be implemented.
CDBG PROJECT
I. Comprehensive
Plan
2.Neighborhood
Improvement
Program
3. Code Enforcement
4. Architectural
Barrier Removal
Program
MONTHLY 094ARY OF CDBG PROJECT ACTIVITIES
OCTOBER ACTIVITIES
*Citizen participation consultant
was awarded contract.
*Service facilities report began
development,
*Assistant Planner positions were
to be filled.
*Three considerations of the
tree ordinance were completed.
*2 Council presentations were made
establishing the grant financing
program and the pilot service
areas.
*Applicants for 3 staff positions
were interviewed.
*Environmental Review was prepared.
*Inspections to area 7 began.
Reinspections were performed as
necessary,
*Program was adopted by Council.
*Environmental review was pre-
pared.
NOVEb1BER ACTIVITIES
*Citizen participation program
for the Comp. Plan began.
*Candidates were interviewed for
staff vacancies.
*Vegetation Report was sent to the
printers, completed.
*Division efficiency was evaluated
and timetables established for
project completion.
*Staff training began.
*Publicity plan was established
*Two site improvement proposals
were reviewed.
*Files were established, forms
were developed. Flyers were
designed.
*Procedures manual began develop-
ment.
*Code revisions were presented to
Housing Commission.
*Area 7 initial inspections were
completed. Area 8 inspections
were started. Reinspections were
completed as necessary.
*Environmental Review was printed
and a notice published,
PROJECTED DECEMBER ACTIVITIES
*Applicants will be interviewed
for January vacancies.
*Work will continue on Citizen
Participation, Housing, Land
Use, and Utilities topical"
reports.
*Timetables will be established
for individual projects to
assure timely completion.
*A neighborhood meeting will
start program implementation.
*Interviews and structure in-
spections will begin processing
of 6 applicants. .
*Finance department procedures
will be defined.
*Goals for future program years
will be re-evaluated and servic
areas defined.
*Area B inspections will cinu
and reinspections to othe�rea
as required.
*Environmental Review for neer
areas will begin development.
*No activities are planned until
January, due to staff time
shortage.
CDBG Activities continued
CDBG PROJECT I OCTOBER ACTIVITIES
S. Park Improvements
and Additions
6. Urban Renewal
Land Acquisition
7. Committee on
Community Needs
ci
I 8. Ralston Creek
Flood Control
*Environmental review findings
were published for City Park.
*Neighborhood Park reviews began
*3 radio news braodcasts were
taped.
*Position vacancy was filled.
*Plans for third year application
were formulated.
*First newsbulletin was mailed.
*Interim projects' Environmental
findings were published.
*School was hold for developer
to learn about the watershed
NOVEMBER ACTIVITIES
*Neighborhood Park Improvements
Environmental Review Records were
completed for Mercer, Villa,
South Hollywood Manor, Pheasant
Hill, and Willow Creek.
Preliminary activities are being
completed. See redevelopment
report for specific progress
report.
*One radio news broadcast was
taped.
*Second newsbullet in was sent.
*Three neighborhood meetings were
held.
*Two public meetings were held.
*Preliminary third year budget
allocations were made.
*Four position vacancies were
announced.
*Environmental Reviews were com-
pleted for a second group of
interim projects.
*Procedures for implementing the
first group began. Property
owners were contacted, etc,
*Activities for third year funds
were defined.
PROJECTED DECEMBER ACTIVITIES
*Feasibility of purchase of
Happy Hollow addition will be
determined.
*Environmental Review Records
for two shelters' construction
will begin.
*Hickory Hill land acquisition'"`
alternatives will be evalmLed.
*Third year budget will be pre
sented at a public meeting and;.;
to the City Council.
*Two vacancies will be filled.
*Work will continue as the total
plan for watershed continues
development.
OCTOBER REPORT
REHABILITATION DIVISION
GOALS:
I. ongoing staff orientation.
II. Public relations campaign beginning December 1 including neighborhood
meeting on or near December 6, 1976.
III. Begin financing interviews which lead to approximately six house surveys before
Christmas holidays.
IV. Begin indoor construction January -February.
V. 30 contracts underway by May -June.
VI. Develop auxiliary programs for sewer improvements and flood plain insurance
to follow up Ralston Creek improvements.
OCTOBER ACTIVITIES:
I. Wrote environmental assessment.
II. Hired two staff members.
III. Presented two grant packages at informal Council meeting on October 4.
IV. Delineated project service areas at informal Council meeting on October 25.
NOVEMBER ACTIVITIES:
I. Hire finance specialist.
II. Begin program orientation and training.
III. Meet with interested groups and organizations.
IV. Develop publicity plans and information flyers.
0 -16- 0
REHABILITATION DIVISION
Novembor 1976
GOALS:
I. Ongoing staff orientation.
II. Begin indoor construction January -February.
III. 30 contracts underway by May—June.
IV. Develop auxiliary programs for sewer improvements and flood plain insurance
to follow up Ralston Creek improvements.
NOVEMBER ACTIVITIES:
I. Hired finance specialist.
II. Met with various groups including Northside Neighbors, Project Green, AARP,
Court Street Neighbors in preparation for CCN project hearings.
III. Staff training period: November 9-12.
IV. Staff workup to neighborhood meeting on December 6. Meeting intended to
introduce program to residents of the pilot areas.
DECEMBER ACTIVITIES:
I. Training period: November 30 -December 3.
II. Begin financing interviews which load to approximately 6 house surveys before
Christmas holidays.
III. Neighborhood meeting, 7:30 p.m., Longfellow School Library. Staff
presentation.
F
• -17- 0
OCTOBER REPORT
ADVANCE PLANNING DIVISION
GOALS:
I. COMPREHENSIVE PLAN -- to proceed with planning work so that the
three main areas can be developed by March: 1) a City Plan,
2) a Zoning Ordinance, and 3) Citizen Participation.
II. RIVERFRONT CON51ISSION -- to continue staff assistance.
III. URBAN RENEWAL -- to provide assistance as needed.
IV. CDBG ADMINISTRATION -- to provide assistance as needed.
V. PERSONNEL -- to fill the vacant planner positions.
OCTOBER
ACTIVITY
I.
Work in Comprehensive Planning Continued as follows: City Plan --
Land Use Analysis was completed for the entire City. Overlay
development was given approval by the CPCC. Development of base
information for land use,community facilities and traffieways
continued; Zoning Ordinance -- development of the intent statements
of the residential zones was substantially completed. Research
continued; Citizen Participation -- negotiation with Sasaki Associates
and Attic & Cellar for a Citizen Participation Process was concluded.
Contact with the League of Women Voters was made; and Other -- The
Tree Planting Plan and Ordinance was discussed by Council. A draft
of a Bikeways Plan and Bike Regulations for Title G were finalized.
Discussion of the Floodplain Ordinance was held with representatives
from 11131).
II.
Staff assistance to the Riverfront Commission continued.
III.
Staff assistance to urban renewal included attendance at meetings
and graphics.
IV.
Staff assistance to CDBG administration consisted of the development
of Environmental Review Records.
V.
One assistant planner was hired and started Immediately. Applicants
for the other position were contacted and interviewed.
PROJECTED ACTIVITY
1. The essential planning activities necessary for the development
of a City Plan and a Zoning Ordinance will continue on schedule
with Citizen Participation beginning in November.
0 -1B- 0
II. Staff assistance to the Riverfront Commission will continue.
III. Staff assistance to Urban Renewal will continue.
IV. Environment Impact Assessment assistance will continue.
V. A planner will be hired in December.
DETAILED REPORT OF COMPREHENSIVE PLANNING ACTIVITIES:
Planning Technicians -- During October the Planning Technicians provided
graphics for Planning and Zoning Commission, Urban Renewal, the Transit
System, and planning projects. Additionally, they continued land use
analysis, density analysis was started, and provided updating of base
maps.
Assistant Planners -- During October the Assistant Planners assisted the
Riverfront Commission in the development of zoning provisions related to
the River corridor. The planners worked on the Floodplain Ordinance,
Bikeways Report, Citizen Participation, soils analysis, utilities analysis,
urban renewal review and the environmental review record for HCDA-CDBG
projects; and finalized the Tree Leaflet.
Associate Planner -- Vacant until January.
Senior Planner -- The Senior Planner directed planning activities, revised
final drafts of the tree regulations, and negotiated a citizen participation
process contract. Additionally, the Senior Planner continued writing sections
of the new Zoning Ordinance and participated in Urban Renewal staff meetings.
• -19- •
NOVEMBER M:11O10'
ADVANCE PLANNING DIVISION
GOALS:
1. COMPREHENSIVE PIAN -- to proce,d with planning work so that the
three main areas can be developed by March: 1) a City Plan,
2) a Zoning Ordinance, and 3) Citizen Participation.
II. RIVERFRONT COMISSION -- to continue staff assistance.
III. URBAN RENEWAL -- to provide assistance as needed.
IV. CDBG ADMINISTRATION -- to provide assistance as needed.
V. PERSONNEL -- to fill the vacant planner positions.
OCTOBER ACTIVITY:
I. Work in Comprehensive Planning continued as follows: City Plan --
preparation of the topical reports for land use, community facilities
and trafficways continued; Zoning Ordinance -- research of other cities'
ordinances continued, legal opinions were received; Citizen Partici-
pation -- Sasaki Associates and Attic f, Cellar began the Citizen
Participation Process with meetings in November with citizen groups,
staff liaison with consultants began; and Other -- The Tree Planting
Plan and Ordinance was adopted by Council; administrative details
and a free Checklist were prepared in cooperation with Parks and
Recreation and Public Works. Discussion of the Floodplain Ordinance
was held with Engineering concerning the new [IUD requirements.
II. Staff assistance to the Riverfront Commission continued.
III. Staff assistance to urban renewal included attendance at meetings
and graphics assistance.
IV. Staff assistance to CDBG administration consisted of the development
of Environmental Review Records.
V. One temporary planning technician was hired and started immediately.
Applicants for the other position were contacted, interviewed and
tested,
PROJECTED ACTIVITY:
I. The essential planning activities necessary for the development of a
City Plan and a Zoning Ordinance will continue on schedule with the
Population Summary, Land Use Summary, Community Facilities (Parks
and Schools) Report, Environmental Report (Vegetation Guide) and
Sample Survey of Citizen Participation expected to be completed first.
ii. Staff assistance to the Riverfront Commission will continue.
-20- 0
III. Staff assistance to Urban Renewal will continue.
IV. CDDG assistance will continue.
V. An assistant planner will be hired in December and Associate Planner
applicants will be screened.
DETAILED REPORT OF COMPREHENSIVE PLANNING ACTIVITIIiS:
Planning 'rcchnicians -- During November the Planning Technicians provided
graphics for the Planning and Zoning Commission, Urban Renewal, the
Transit System, and planning projects. Additionally, they continued
land use analysis, density analysis, provided updating of base maps,
and assisted in coordination of Citizen Participation.
Assistant Planners -- During October the Assistant Planners assisted the
Riverfront Commission in the development of zoning provisions related to
the River corridor. The planners worked on the Floodplain Ordinance,
Citizen Participation, soils analysis, utilities analysis, community
facilities analysis, urban renewal review and the environmental review
record for FICDA-CDDG projects; and finalized the Tree Leaflet.
Associate Planner -- Vacant until January
Senior Planner -- The Senior Planner directed planning activities, coordinated
administrative implementation of the tree regulations, and assisted in the
citizen participation process. Additionally, the Senior Planner continued
research of the new Zoning Ordinance, writing of the Trafficways Report,
and participated in Urban Renewal staff meetings.
-21 -
OCTOBER MONTHLY REPORT
CURRENT PLANNING
OCTOBER ACTIVITY:
Staff reports were prepared for a preliminary Large Scale Non -
Residential Development plan, a final Large Scale Non -Residential
Development plan and two preliminary plats. In addition to the
staff reports prepared, work on procedures for the submittal,
review and approval of rezoning applications, subdivisions, Large
Scale Residential Developments, Large Scale Non-residential Develop-
ments, Planned Area Developments and vacation requests continued.
PROJECTED ACTIV ITY:
No specific numeric objectives for subdivision plat reviews, rezoning
application review, etc. are established due to the impossiblity of
predicting the number of submissions which will be filed. It is
anticipated that the procedures for the submittal, review and
approval of applications submitted for consideration by the City
will be completed in October or November.
NOVEMBER MONTHLY REPORT
CURRENT PLANNING
NOVEMBER ACTIVI TY:
Staff reports were prepared for five rezoning applications, an
annexation request, a preliminary plat, a Large Scale Non -Residential
Development plan, a Planned Area Development plan, and two variances.
In addition, work on procedures for the submittal, review and approval
of rezoning applications, subdivisions, Large Scale Residential
Developments, Large Scale Non-residential Developments, Planned Area
Developments, and vacation requests continued, A preliminary draft
of an outline for subdivisions was completed and submitted for internal
review,
PROJECTED ACTIVITY:
No specific numeric objectives for subdivision plat reviews, rezoning
application review, etc. are established due to the Impossibility of
predicting the number of submissions which will he filed. it is
anticipated, that the procedures for the submittal, review and approval
of applications submitted for subdivision plat approval will be
completed in final form in December. In addition, a special study
of an area in southwest Iowa City, particularly as the area relates
to the need for an elementary school, will be completed.
JANUARY 1977
S
M
T
3 8;,X -Magistrates
4
Court (Chambers)
1:30 Informal
Council (Conf Rm)
7: 3 .,PY.-P&Z
T-.^._ormal (Conf Rm)1:30PM-Council
(Chambers)
9.
BAY -Magistrates
11
"out (Chambers)
. •
1:30PM-Informal
Council (Conf Rm)
-
7PX-_.A.Y.(Friends
Meeting Room)
:30PM-Council
(Chambers)
1 BA4-:;agistrates
18
Court (Chambers)
1:3;PX-Informal
Council (Conf Rm)
A
7:30 PM-P&Z
informal (Conf
/
7:30 PM -Council
(Chambers)
�z�
1 30
24 Ski -Ma istrate 5
Court (Chambers)
1:3pPX-informal
Cou^.cil (Conf Rm)
7:33PM-Human Rel
Comm (Conf Room)
31 8AX-MagistrateE
Court (Chambers)
1: 30PM-Informal
^cunCil (Conf Rm)
7:30PX-P&Z
Informal (Conf Rm
7:30PM-Council
(Chambers)
lU I TH 1 F
5 12noon-Comp Plan 6 8AM-Ma istrates 7 8A1.1_Urban
Coord Com (Rec Ctr) Court (Chambers) (Conf Room)
1PM-Interview for 8:30AM-Sign Ord.
Deputy Po Committee
chiefYc
(ConfRm) (Conf Room)
3PM-Public Hearing 7:30PM-P&Z Formal
on Revenue Shar- (Chambers)
ing (Chambers)
IJ 8AM-Magistrates 14 8A.%, -Urban
Court (Chambers) Renewal (Conf Rm)
3PM-Riverfront Com
(Conf Room)
7:30P>;-Par•t:s & Rec
Comm (Rec Center)
19 20 SAM -Magistrates 21 8AM-Urban22
8:30 -Housing Com Court (Chambers) Renewal (Conf Rm)
(Eng Conf Room) 7:30PM-P&Z Formal
(Chambers)
7:30PM-Airport Com
(Eng Conf Room)
26 27 BAbI-Magistrates 28 8AM-Urban
Court (Chambers) Renewal (Conf Rm)
•15PM-Library Bd
(Lib Auditorium)
:30PM-Comprehen-
sive Plan Coord
Committee (Conf
Id PURPOSE: • THE &OSE OF THIS NEWSLETTER is toince communication between
I youth T161vng agencies and to promote closer working relationship
between these agencies,
Ihe Newsletter will be published the List week of each month. 'Ilie
Newsletter Committee meets nxmthly to review articles submitted for
publication. Person.,; wishing to submit articles or items of Wonna-
tion are asked to send their contributions to Judy Kelley, Iowa City
Public library, 307 Last College, Iowa City, phone 354-1264 -- or
any Couonittce mombers.
d Your articles, comments and viewpoints are invited. It is the con-
sensus of the Conmd ttee that all viewpoints should be printed, and
the opinions expressed herein do not necessarily represent those of
,ci, 11
the Newsletter Committee.
NEWSLETTER COMMITTEE MEdIBERS: .Judy Kelley, Iowa ^ity Public Library;
Jean Spector, Iowa City Recreation Department; Carol Flinn; Lois
Kerr, Johnson County Department of Social. Services; Linda Schreiber,
'.' City of Iowa City; Joan Van Steenhuyse, Hayor's Youth Employment
v Program; Diane Dennis, High School Student; Sue Bozek, Iowa City
Public Schools.
The next meeting of the Newsletter Cotinnittee will be Thursday,
January 13, 1977, at 5:00 P.M. Please contact Conunittee members
with 'changes, items of interest, articles and information prior to
that time.
SERVICES: SUICIDE CRISIS LINE 351-0140. A suicide crisis line has begun
daily operation un er t e auspices of the Iowa City Crisis Intervention
Center. Persons may call the Center during regular hours of 11:00 A.M.-='
to 2:00 A.M. at 351-0140. After 2:00 A.M., a recorded message will
provide the telephone nrunbor of a volunteer for the person to call.
Noting that there have been eight to ten suicides in Iowa City within
the year, Alan Zaback: an assistant director of the Center, said it
was the consensus of several local counseling agencies that expansion
of the service was needed. The Association of Campus Ministers is
funding the project for six months at which time the project will be
evaluated to determine if the Center will seek further funding.
Although the Center has handled suicide calls in the past, Zaback said,
"it is our feeling that people might be more receptive with a suicide
line than with a regular line." (Reprinted from Iowa City Press -
Citizen of 11-12-76)
LUTHERAN SOCIAL SERVICE - Vouth Sehvicu. Lutheran Social Services
is a state-wide, private, voluntary family and children's service.
Direct services are provided out of five area offices and several
satellite operations. The Iowa City area office has been in existence
since 1947 devoting much of its time and energy providing services to
youth. Currently the greatest concentration of youth service time is
in conmmity based group care for adolescents. The area office adminis-
ters two such facilities, one in Iowa City for boys and in Washington
for girls with Johnson County residents being eligible for admission.
Foster Family Care is also provided to youth of any age, but histori-
cally young people of early to middle adolescence have been referred
for planning. local as well as out -of -county plans are made based
upon an assessment of the child's needs and certainly the available
resources. Those placement arrangements are usually of a long-term
nature.
MORE ON LUTHERAN OA L SERVICE: •
Temporary care of children awaiting adoption placement is also
available. Usually the children are newborn to pre-school age and
are in care for only a short time while the agency selects an adop-
tive family from among its many resources.
Mutual service homes for expectant single parents are also arranged
by the agency. The young woman's stay will vary depending upon her
estimated delivery date and upon after care plans made in conjunction
with her caseworker who supervises the placement. The expectant
mother will usually receive free room
and board in exchangega for
light housekeeping or child care services.
Counseling services are available to youth through the agency. The
presenting problems may range from a personal desire to discuss
problems with a caseworker to referred school manag—hent or parent-
child issues.
Lutheran Social Service can be most easily distinguished from the
Public Department of Social Services by the fact that it depends upon
multiple funding sources, charges fees for its services, is governed
by an elective board, is incorporated and owned by two bodies of the
Lutheran Church, and can exercise a greater degree of freedom in the
programming and planning for services to those in need. Finally,
it is a referral agency without authority except that given by the
client and unlike the Department of Social Services, sees only clients
who voluntarily request service.
r OBSTETRICAL SOCIAL SERVICES - UNIVERSITY OF TUNA HOSPITALS AND
CLINICS' SOCIAL S EE RTMENT. The purpose o 0 stetrical
Social Services is to provide counselling and concrete services to
women and their families who come to University Hospitals to have
babies.
There are two social workers covering the Obstetrical Services
Emily Henderson-Shuppy and Dan Grinstead. Emily provides service
to the women who stay at Westlawn, while Dan provides service to
women who come to the OB Clinic and directly to the maternity ward.
Services provided include crisis intervention, interpersonal relation
ship counselling, adoption counselling, adjustment to illness coun-
selling and referrals.
WESTLAWN ANTEPARTUM UNIT. People from all over Iowa come to
University ospit—a s to ave their babies. over two thousand people
delivered there last year. To facilitate those people who have to
come a great distance and for those people who need a short term
place to live immediately before delivery, the hospital has provided
the 14estlawn Antepartuan Unit. Westlawn is set up like a dormitory
with two women mer room. Recreational, educational, and counselling
services are available to each woman. Both married and single women
are welcome to stay at. Westlawn. Women are usually advised to come
to Westlown two weeks before their due date.
ON LEARNING DISABILITIES:
Although children have been diagnosed as learning disabled for many
years, the term "learning disabilities" has only become well (mown
in Iowa in the past two years. There are two main reasons for this.
The first is that what toclay is known as learning disabilities has
2
r�
MORE ON LEARNING .ABILITIES: •
been known by a variety of names, for example, minimal brain
dysfunction, hyperactivity, neurological handicap, brain injury,
and dyslexia. The second, and by far the more significant reason,
is that in 1975 legislation mandating that every child be educated
to his/her potential regardless of any handicapping condition became
law in Iowa. This had the effect of forcing local school districts
to establish special programs for many learning disabled students
heretofore not served. The law also established Area Education
Agencies, intermediate educational units to supply, among other
services, consultants and materials needed for the new programs.
It is thought that between two and five percent of school age children
have learning disabilities, and some experts think the number is
:much higher. The variations in estimates stem from the fact that
learning disabilities, unlike other childhood illnesses, is not a
well defined disease, such as measles or chicken pox, but is rather
a poorly understood cluster of symptoms thought to occur because
the central nervous system of the child is not functioning properly.
This condition is known to occur in families or it may result from
poor pre- or post -natal nutrition or illness. The symptoms most
commonly associated with a learning disabled child are short attention
span, hyperactivity, Door language development, poor thought pro-
cessing, poor large and/or fine muscle development, sequencing and
organizational disorders, and difficulty in picking up "social cues."
Not all learning disabled children exhibit all of these disorders,
and many children who do not have learning disabilities may exhibit
some symptoms. The distinguishing feature between the intact child
and those diagnosed as learning disabled is the cluster and severity
of the symptoms. By definition a child with learning disabilities
has normal or above normal intelligence but cannot achieve his/her
potential. The child is not able to control behavior patterns or
learning performances. Many of these children show a great aptitude
in one area of learning and are totally lacking in another. The
learning disabled child has no other primary handicapping condition
such as blindness, deafness, or emotional disorders. Brain damage
is not found in the learning disabled child.
Nlny learning disabled children manage, in time, to cope with their
disorders and "learn" in their own ways. The very severely afflicted
never achieve this goal. However, with the new teaching techniques
and special programs available in the schools today, a higher percent-
age of these children achieve tine success not anticipated by earlier
generations.
by Lynne Cannon, Pnee•ident oR the Iotun Aseoctatian (ton
Ch•ttdnen tutth Leann.i.ng O.i.eab.t"ea
Next month's issue will contain an article about the Iowa Association
for Children with Learning Disabilities.
CONTRIBUTION OPPORTUNITV:
UNITED ACTION FOR VOUTH has received a donation of a stereo for use
in ire UL emetic at—Mo pricnds House, "ITu:y are curren[ly looking
for record contributions.
3
A REMINDER: •
C�
J
Cop.iee o6 the COMMUN7TY/YOUT11 CALENDAR AND RESOURCE DIRECTORY are
still available. Lalenc rs are $3.00 and may a purc ase at the
following locations:
Iowa City Public Library
Preucil School of Music
Things, Things, & '11iings
Ken's
DeBrie'S Grocery Store in Hills
Drug Fair in Coralville
Henry Louis Camera
New Pioneer Coop
Iowa Book and Supply
Mary Lea Leitch School of Dance
Nemos
Frohwein's
PROGRAMS: RAPE AWARENESS UNIT. A unit on rape awareness is being planned for
some P.E. c asses at Central Junior High. The unit will begin in
early January and cover such topics as definitions of rape, legal
aspects of rape, how to report a rape, and some preventative measures.
Terry Kelly from the Rape Crisis Line will help plan and teach the
unit. bbst of the activities will be addressed to girls. However,
some will include the boys. If you have any questions or concerns,
please call Ted Chambers (337-7630) or Adrien Myers (338-6491).
JOHNSON COUNTY BOYS' GROUP HOME. The newly established Johnson
CountyBoys' roup Home, located at 443 South Johnson Street, had
an open house in November.
Operated by Youth Homes, Inc., an Iowa City non-profit corporation,
the home services boys ages 14 — 18 who are classed as delinquents
or predelinquents or who cannot live in their home or a regular
foster home. The home is staffed by live-in houseparents, a case-
work therapist and a director. Boys are placed at the home primarily
through referrals from county probation officers, county social
service departments or other agencies.
MAYOR'S YOUTH EMPLOYMENT PROGRAM. The Mayor's Youth Employment
ve es supervise wor
Program proexperience and career counselling
to Johnson County youth 14 - 18 years old who are either current
ADC recipients or who are determined to be disadvantaged. The
program is designed to assist young people in completing their
secondary education and becoming self-sufficient adults.
Major orientation of the program is to develop within young people
an awareness of their ability to control events in their day-to-day
lives. An emphasis is made on the fact that an individual's behavior
does have a consequence. The program allows the young person the
freedom not only to succeed but also to fail while reinforcing the
concept that it is the individual's choice, portrayed primarily
through one's behavior. The program aims to help young people
develop a better attitude toward work along with teaching them job
skills.
4
"host school failures are made, not born; and they are made in the
home, in the school, and in the conummity. The causes are many.
Chances are the foundations for school failure can be traced to
preschool and early school experiences inside and outside the class-
room, but problems which lead to failure can begin for any child at
any age."
"The term school failure connotes more than failing grades. In some
cases, underachievement has the same emotional impact on a student
as failure. For example, a student working desperately for top
grades will consider a low or average passing grade a failure. So
will a student capable of doing top quality work but who for various
reasons does not."
"The reasons most frequently given for failure will suggest some of
the steps to prevent it. Pupils fail because of the following;
5
MORE ON MAYOR'S YOUTH EMPLOYMENT PROGRAM:
Employment is sought in public and private non-profit agencies
where there is an ac—tual need for work so as to develop the
young person's work skills and abilities. Youth are matched to
jobs according to their interests and abilities.
The program has served 41 young people so far this year. Each
_
participant may work up to ten hours per week, generally after
_
school. The hourly wage is $2.30.
There are still job slots open for youth. If you are working with
a disadvantaged young person who might be helped by a positive
work experience, please give a call to Joan Van Steenhuyse at the
Job Service Office (351-1035).
SUMMER OPPORTUNITIES!
As the young people with whom you come in contact are making plans
for next summer, we hope you will call their attention to the
service opportunities of the American Friends
srmmier volunteer
Service Committee.
The Latin American program will include four units in Mexico. One
-
of these will involve individual assignments to Rural Education
Brigades where volunteers will work with brigade teams organizing
youth programs and other village activities. Conversational ability
'
in Spanish is required for all of these assignments.
Projects in'the United States deal with various social issues and
problems. Brochures describing both the Latin American and the U.S.
- programs are available at the Iowa City Public Library. Applications
should be received by March 15 for Latin America and by May 1 for
the United States. Applications are available from American Friends
Service Committee, 4211 Grand Avenue, Des Moines, Iowa 50312
SCHOOLS: HOW TO HELP PREVENT FAILURE IN SCHOOL - Excehpta 6hom.the Nazi.onat
E ucatcon Aasociat�ion'a pamphtet 06 -the name tutee. Although this
pamphlet was written for parents, anyone who works with youth should
keep in mind the reasons for school failure and some of the steps
to prevent it.
"host school failures are made, not born; and they are made in the
home, in the school, and in the conummity. The causes are many.
Chances are the foundations for school failure can be traced to
preschool and early school experiences inside and outside the class-
room, but problems which lead to failure can begin for any child at
any age."
"The term school failure connotes more than failing grades. In some
cases, underachievement has the same emotional impact on a student
as failure. For example, a student working desperately for top
grades will consider a low or average passing grade a failure. So
will a student capable of doing top quality work but who for various
reasons does not."
"The reasons most frequently given for failure will suggest some of
the steps to prevent it. Pupils fail because of the following;
5
"HOW TO HELP PREVENT FAILURE IN SCHOOL" Icon.iinued):
- Irregular attendance - Lack of interest
- Poor health - Poor effort
- Physical defects - Laziness
- Low mentality - Poor foundation
Here are some suggested practices for dealing with and preventing
the causes of school failure:
991 'ON hwlod
VM01 'A110 VM01
.siva
30VISOd 'S 1
3SPa Ezra
Help the child to understand that attendance is desirable and
important and that other matters should not have priority over
attending school.
- See that the child has regular physical exams :o allow a physician
to discover early those health problem which maydeter top
performance in school.
- Be realistic in setting goals for the child. Help him set goals
for himself which he can achieve.
- Refrain from creating a paralyzing fear of failure by helping the
child realize that learning is a source of pleasure and that it
can be achieved at many levels, in many ways.
- Show interest in what he is doing in school and suggest sources
of help in the home, school, and community - but refrain from
doing the work for him. Make sure that some part of the home and
some part of the day, preferably the same part, are set aside
-every day for study.
Help the child develop a health mental attitude toward disappoint-
ment so that when it occurs it can be coped with.
Y Y Y Y Y Y Y Y Y
Snow comes 6kydng down
It's so white and pretty
As I sit here whiting by eandbeUght
I .took outside and see .the ghound
Coveaed up with white.
M
The trees have a 6.ibm o6 snow and ice,
It makes it Metty
In .the cold 06 the totnteA
I think o6 .the aahmth o6 summeA
And o6 the eom-i.ng o6 spti.ng.
by Diane Dennis
17
991 'ON hwlod
VM01 'A110 VM01
.siva
30VISOd 'S 1
3SPa Ezra
Help the child to understand that attendance is desirable and
important and that other matters should not have priority over
attending school.
- See that the child has regular physical exams :o allow a physician
to discover early those health problem which maydeter top
performance in school.
- Be realistic in setting goals for the child. Help him set goals
for himself which he can achieve.
- Refrain from creating a paralyzing fear of failure by helping the
child realize that learning is a source of pleasure and that it
can be achieved at many levels, in many ways.
- Show interest in what he is doing in school and suggest sources
of help in the home, school, and community - but refrain from
doing the work for him. Make sure that some part of the home and
some part of the day, preferably the same part, are set aside
-every day for study.
Help the child develop a health mental attitude toward disappoint-
ment so that when it occurs it can be coped with.
Y Y Y Y Y Y Y Y Y
Snow comes 6kydng down
It's so white and pretty
As I sit here whiting by eandbeUght
I .took outside and see .the ghound
Coveaed up with white.
M
The trees have a 6.ibm o6 snow and ice,
It makes it Metty
In .the cold 06 the totnteA
I think o6 .the aahmth o6 summeA
And o6 the eom-i.ng o6 spti.ng.
by Diane Dennis
• • To: Council members
I027 hull M. Neuhauser
l �� L a C] �` �.7 u L im•:.i cir';.
C. deProsse
c------ -- -- - .-_�......-..; r•t. Selzer
J. Balmer
P. Poster
December 23, 1976 R. Vevera---'
D. Perret
Mr. Richard J. Plastino
Director of Public Works FOR YOUR INFORMATION
City of Iowa City
410 East Washington --
Iowa City, Iowa 52240
Dear Mr. Plastino:
This is our annual letter to the City of Iowa City con -
earning the deplorable traffic conditions at the intersection
of Hollywood Blvd, and Keokuk Street,
I have referred to your letter of February 10, 1976,
which states that the East leg or Hollywood Blvd. is to be
diverted through Braverman's property between K -Mart and the
State Liquor Store sometime during 1979-1980. Number one, I
seriously doubt that this will ever come to pass. Number two,
there must certainly be SOME "stop -gap" measures that can be
taken in the meantime to relieve this situation. Remember, I.
did. not say "solve'. only "relieve".
First, let's control left turns off of #6 onto Keokuk
Street South. How many fatalities and personal injuries does
it take to -justify an action such as this? Secondly, prohibit
right -turn -on -red by Eastbound #6 traffic onto Keokuk. A
project of this nature would have to rank as insignificant in
terms of time and expense. Next, divert traffic ant? new but
little -used Southgate Avenue. This could be accomplished by
prohibiting right turns onto Keokuk when leaving the K -Mart/
Liquor Store lots via the West exit. Finally, with a little
yellow paint, "zone" the intersection of Hollywood and Keokuk
and prohibit motorists from stopping in that zone while wait-
ing for access to Hiway 1#16 via the stop and go light. As it
is, travel on Hollywood through the Keokuk intersection is
virtually impossible because Northbound Keokuk traffic is
blocking it.
Mr. Plastino, I realize my suggestions are not the ul-
timate answer. I really wonder if there IS an ultimate
answer. However, they aro relatively inexpensive and cer-
tdinly justifiable. I urge you to take some action. Ally
action will be an improvement.
Thank you for your time.
Vary truly yours,
l \1
Jrimes A. Sc'dtt /Q
JAS/.i I
FIeetway Sores, Inc / dember Mid -States Distributing Companyl I legit distributors of farm, home, auto d induslnal s.p:;Les
City of
Iowa
DATE: December 29, 1976
TO: Dennis Kraft, Director of Community Development
FROM: Julie Vann, CDBG Program Coordinator . L
RE: Request for CDBG Administrative Budget Breakdown
Attached is a breakdown by classification of the administrative budgets for FY 176,
177, and proposed 178. As you know, the programs hardly began during the first
year. Only one Redevelopment Specialist employee was paid from CDBG administrative
funds. (Alexander and Sullivan were paid from urban renewal funds.)
This year (FY !77) eight employees are currently funded (', DCD Director and
Secretary, % Housing Coordinator, CDBG Program Coordinator, 3 Housing Rehabilitation
personnel, h Clerk -typist) and additional funds are in reserve for the foreseen
Housing Rehabilitation clerical support and additional administrative staff needs
(consultants, legal advice, environmental review preparation by planners, financial
support, etc.).
For next year (FY 178) the budget increased mainly in the area of staffing. Twelve
positions have been budgeted (the current eight positions plus the above mentioned
clerical addition, an environmental review specialist, h director of codes, and a
special projects administrative aid for development of the senior center and other
programs).
N/ssw
Attachment
cc: Neal Berlin, City Manager
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