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HomeMy WebLinkAbout1977-01-11 Council minutesi i MINUTES OF OFFICIAL ACTIONS OF COUNCIL JANUARY 11, 1977 The cost of publishing the following pro- ceedings & claims is $ . Cumula- tive cost to date during this calendar year for said publication is $ Iowa City Council, reg. session, 1/11/77, 7:30 P.M., Civic Center. Councilmembe rs present: Balmer, deProsse, Foster, Neu - hauser, Perret, Selzer, Vevera. Mayor Neuhauser presiding. Wayne Begley appeared concerning dev. taking place on the N. side. He called attention to apparent illegal procedure & dev. re 1967 rezoning covered by Ord. 2425. Marsha Linder & Mary Ellen Aycock appeared. City Mgr. stated he ,would direct an asst. atty. to investigate & report. Moved by Foster, sec- onded by Perret, to rec. & file maps pre- sented by Begley. Motion carried unanimously. Robt. Welsh presented a letter re changes in model traffic ord. & voiced appreciation re memo on duplication of govt. serv. in the Budget. He also requested a supplement to - the budget concerning personnel. Moved by Selzer, seconded by Foster, that the 1 etter from Welsh, be recd: & ref. to Public Works Dept. Motion carried unanimously. Mayor Neuhauser proclaimed Jan. 1977, as Alien Address Report Month & read a procla- mation declaring O.T. Coffee to be an honor - ary citizen of Iowa City. Moved by Foster, seconded by Perret, to send a copy of pro - clamation to O.T. Coffee. Motion carried, unanimously. . Moved by Balmer, seconded by Selzer, that the following agenda items & recommendations in ionsent Calendar be approved and /or adopt- ed bas amended: (Approval of minutes of off. actions, reg. Council mtg., 12/28/76, subj. to correc- tion, as recommended by City Clerk. Minutes of Bds. &,Comets.: Comp. Plan Coord. Comm. - 12/9/76 & 11/22/76; Housing Comm. - 12/1/76; Library Bd. of Trustees - 12/16/76, Permit Res., as recorded in Res. Book 38, as recommended by City Clerk: Res. #77 -4, p. 5, approving Class C Beer Permit for Quik Trip #509, 225 S. Gilbert. Res- #77- 7, p. 6, approving Class B Beer Permit & Res. #77 -6, p. 7, approving Class B Beer Sun.Sales Permit for That Deli, 620 S. Dubuque. Res., as recorded in Res. Book 38: RES. #77 -5, pp. 8 -11, SETTING PUBLIC HEARING FOR 1/25/77 ON RES. PROPOSING TO SELL & CONVEY CERTAIN CITY PROPERTY TO THE STATE OF IOWA FOR R -O -W FOR U:S. HWY. #218. RES. #77 -8, pp. 12 -15, SETTING PUBLIC HEARING FOR 1/25/77 ON RES. PROPOSING TO AMEND LEASE OF PORTION OF IOWA CITY MUNICIPAL AIRPORT TO U.S.A. FOR U.S. ARMY RESERVE TRAINING CENTER. Correspondence: Johnson Co. Reg. Planning Comm., re appointment to a standing comm. for Human Serv. Planning, referred to City Mgr. for reply after Council recommenda- tion. James Piersall, Atty. representing owners of Sunrise Mobile Home Village, re Mobile Home Ord., referred to Legal Dept. for response. Goodwill Industries, re- questing free bus passes to be used by vol- unteer workers when escorting clients; no objection from Council. Affirmative roll call vote was unanimous, all Councilmembers present. Councilman Balmer reported that the Sign Re- view Comm. discussed the proposed amendments, forwarded to Planning & Zoning Comm- for re- view & report. The City Mgr. commented on the recycling project deficit. Moved by Selzer, seconded by Vevera, to com- mend the employees of the Water Dept. on their devotion to their duties, referring to working in the below zero weather on water main breaks. Motion carried unanimously. An Open House for Civic Center, with Council participation, was suggested by the Mayor. Councilman Perret called attention to the deteriorated condition of the st. at the R.R. crossing on Greenwood Ave. City Mgr, advised that the R.R. would be notified. Council- woman deProsse asked about the letter re Col- lege Block Bldg. & Dottie Dunn Hat Shop Bldg. City Mgr. answered that Consultant Zuchelli had been asked to provide a written memo. City Mgr. Berlin presented the summary sheet for request for Aid to Agencies, & the pro- posals. Moved by Foster, seconded by Vevera, that the rule requiring that ord. must be considered & voted on for passage at two Council mtgs. prior to the mtg. at which it is to be final- ly passed be suspended, that the 1st & 2nd consideration & vote be waived, & that the ORD. ESTABLISHING THE MUNICIPAL CEMETERIES OF THE CITY OF IA. CITY AS NONPERPETUAL CARE CEMETERIES & AMENDING SEC IV OF ORD- #2231 be voted upon for final passage at this time. Roll call: Ayes: Foster, Neuhauser, Vevera, Balmer. Nays: deProsse, Perret, Selzer. Mo- tion failed. Bob Welsh appeared. Moved by deProsse, seconded by Perret, that the ORD. be considered & given 1st vote for passage. Affirmative roll call vote was unanimous, all Councilmembers present. First con - sideration given, 7/0. Moved by deprosse, seconded by Balmer, to adopt RES. N77 -9, as recorded in Res. Book 38, P. 16, AUTHORIZING CITY CLERK TO'PUB- LISH NOTICE OF "LOCATION & DESIGN APPROVAL REQUEST" FOR THE MARKET /JEFFERSON SIGNAL - IZATION PROJ. Affirmative roll call vote unanimous, all Councilmembers present. Moved by Balmer, seconded by Selzer, to ad- `' '- journ mtg. Motion carried unanimously, 8:45 P.M. A more complete description of Council ac- tivities is on file in office of 't Jerk. MAYO MULL bIULMd CITY CLERK +:- January 25, 1977 F r 7 r w 7i .qr ,q. p % I I ' MINUTES OF OFFICIAL ACTIOMPF COUNCIL DECEMBER The cost of publishing the following pro- ceedings & claims is $ . Cumula- tive cost to date during this calendar year for said publication is $ Iowa City Council, reg. session, 12/28/76, 7:30 P.M., Civic Center. Councilmembers present: Balmer, deProsse, Foster, Neu - hauser, Perret, Selzer, Vevera. Mayor Neuhauser presiding. Morty Sklar appeared requesting funds to match State grant for program of poetry cards on City buses. A majority of Council agreed, asking for a written proposal. City Clerk Abbie Stolfus requested add. of Res. Approving Class C Beer & Liquor Per- . mit Appl. for The Shamrock, 525 So. Gil bert, to the Consent Agenda. Moved by Foster, seconded by Perret, that the following agenda items & recommenda- tions in the Consent Calendar be approved and /or adopted as amended: Approval of off. actions, reg. Council mtg., 12/14/76, subj. to correction, as recommended by City Clerk. Minutes, P & Z Cow. - 12/16/76. Permit Res., as recorded in Res. Book 37, as recommended by City Clerk: Res. #76- 457, p. 680, 'Approving Refund of Ciga- rette Permit, Deep Rock, 2229 Muscatine Ave.; Res- #76 -458, p. 681, Approving Class C Beer & Liquor Permit Appl. for The Shamrock, 525 So. Gilbert. Res., as recorded in Res. Book 37: RES. #76 -459, p. 682, ACCEPTING SAN., STORM SEWER, PAVING IMPR. IN VILLAGE GREEN, 9. RES 076 -460 683 ACCEPTING PAVING /IMPR. IN VILLAGE GREEN, 6. RES. 076 -461, p. 684, ACCEPTING SAN. SEWER IMPR. IN TOWNCREST ADD., IV, TRACT C. Motion setting a public hearing, 1/18/77, 7:30 P.M., on proposed Muscatine Ave. Road Cons tr. Proj. Correspondence: Wayne E. Begley, re: Happy Hollow Park, referred to City Mgr.'s Office. Johnson Co. Bd. of Super - visors, re: joint mtg. with Council, re- ferred to City Mgr. Affirmative roll call vote, unanimous, all Councilmembers present. Moved by Balmer, seconded by Selzer, to adopt RESOLUTION f76 -462, as recorded in Res. Book 37, P. 685, APPROVING PRELIM. PLAT OF STURGIS CORNER ADD, located east of Riverside and north of Hwy. 6 Bypass. Affirma ti oll call- vote was unanimous, 7/0, all Councilmembers present. Moved by Selzer, seconded by Balmer,to set a public hearing, 1/18/77, 7:30 P.M., on appl. su bnitted by Midwest Dev. Co. to re- zone tract of land W. of TaeIor Dr. & So. of K -Mart area from RiA to i:18 zone. Mo- tion carried, all Councilmembers present. Mayor Neuhauser expressed concern that the Conn. on Commun. Needs was receiving appli- cations from University area and would be overbalanced for that segment of community. Council agreed that all 4 vacancies be ad- vertised & filled on Jan. 18. Mayor Neuhauser moved, seconded by Perret, to reconsider the vote on RESOLUTION #76- 463, as recorded in Res. Book 37, p. 686, NAMING A CERTAIN PARK LOCATED WITHIN THE CITY LIMITS OF IOWA CITY, as Wetherby Park. Motion carried, 6/1, Vevera voting "no." Moved by Perret, seconded by Balmer,to adopt the Res. Roll call: Ayes: Foster, Neuhauser, Perret, Selzer, Balmer. Nays: Vevera, deProsse. Motion carried, 5/2. Mayor Neuhauser called attention to the Conference of Mayors on Jan. 17 & 18 in Washington, D.C., which she will be attend ing. Councilman Balmer commended thePress- Citizen for the editorial yesterday en- titled, "Only The Univ. of Iowa Can Do It.'.' Regarding the Flood Plain Ord., it was ex- plained that very few houses will be desig- nated for removal, but they should be des- ignated in manual on flood plain management. Councilman Foster explajned the need for directional signs for the Univ. He moved, seconded by Balmer, to reconsider RESOLU- TION #76 -464, as recorded in Res. Book 37, P. 687, AUTHORIZING THE UNIV. OF IA. TO USE CERTAIN PUBLIC RIGHT -OF -WAY LOCATIONS FOR THE ERECTION OF INFORMATIONAL GUIDE SIGNS. Roll call: Ayes: Neuhauser, Perret, Balmer, Foster. Nays: Selzer, Vevera, deProsse.' Motion carried, 4/3. Councilman Foster asked that Council move toward providing temporary bus shelters, pointing out that Davenport has elaborate shelters built over City sidewalks. Councilman Selzer called attention to 12/15 memo from Dennis Kraft on 60 -day limitation period for final plat approval. It was con- sensus of Council that prelim. plats would cane to Council, if possible, a week before they are to be approved by Council. Coun- cilman Selzer requested concerning request for Johnson Co. Regional Planning Cann. for budget funds, that the City Mgr. look into alternative processes for planning process. Mayor Neuhausar suggested this should be a — directive from Council. There was no con- sensus that the City Mgr. uct a study. Moved by Perret, seconded PSelzer, to accept the Barton- Aschman Assoc. report on Maintenance- Equipment Facility & to advise staff to begin investigation of soils capability. Motion carried unani- mously. City Mgr. Berlin pointed out that U. R. Consultant Zuchelli would be in Iowa City on Thur. to discuss streets & public improvements in the U.R. area with Univ. representatives. On Thur., Staff, City Mgr. & Councilman Selzer will meet with Univ. Hts. to discuss the serv. contract. There was a consensus of Coun- cil to meet with Johnson Co. Bd. of Super - visors on 1/6/77, 4:00 P.M. City Atty. Hayek requested an executive session to discuss litigation after today'.s meeting. Moved by deProsse, seconded by Balmer, to adopt RESOLUTION #76 -465, as recorded in Res. Book 37, pp. 688 -89, APPROVING PRO - POSED AMENDMENTS TO THE FY 77 BUDGET END - ING JUNE 30, 1977. Affirmative roll call vote; unanimous, all present...° Moved by Foster, seconded by Perret, to - adopt- RESOLUTION #76 -466, as recorded in Res. Book 37,.p. 690, AUTHORIZING REVISED :INCOME. LIMITS SCHEDULE FOR THE IOWA CITY HOUSING AUTHORITY, SECTION 23, LEASED HOUSING PROGRAM. Roll call: Ayes: Vevera, �r Balmer;'Foster, Neuhauser. Nays: Selzer, Vevera. "Motion carried, 4/2, deProsse absent:from the room. Moved by Foster, seconded by Balmer, to adopt RESOLUTION #76 -467, as recorded in '..' Res.. Book 37, pp. 691 -692, AUTHORIZING MAYOR & CITY CLERK TO RECORD AN EXTIPGUISH- MENT OF EASEMENT, on Urban Renewal parcels 82 -1A & 16. Affirmative roll call vote, •' unanimous, all Councilmembers present. loved by Perret, seconded by deProsse, to adopt RESOLUTION #76 -468, as recorded in Res. Book 37, p. 693, AUTHORIZING MAYOR EXECUTEAN•APPLICATION FOR A STATE TRANSIT ASSISTANCE CAPITAL & OPERATING GRANT FROM THE IOWA STATE DEPT. OF TRANS. Affirmative roll call vote, unanimous, all .: Councilmembers present. > Moved by Balmer, seconded by Foster, to adopt RESOLUTION #76 -469, as recorded in Res. Book 37, pp. 694 -697, AUTHORIZING MAYOR TO EXECUTE & CITY CLERK TO CERTIFY A CONTRACT ENTERING THE CITY INTO A LEASE OF CERTAIN RADIO COMMUNICATIONS EQUIP. WITH A PURCHASE OPTION. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Per - ret, Selzer. Motion carried, 6/0, Vevera abstaining. Moved by Balmer, seconded by deProsse, to adopt RESOLUTION #76 -470, as recorded in Res. Book pp. 698 -699, APPROVING PLANS, SPECIFICAT , FORM OF CONTRACT &ESTIMATE OF COST FOR THE REMODELING OF THE POLICE- WOMEN'S LOCKER ROOM FACILITY. Roll call: Ayes: Foster, Neuhauser, Perret, Selzer, Balmer, deProsse. Motion carried, 6/0, Vevera abstaining. Bids will be opened on Jan. 13 & awarded at Jan. 18 Council mtg. Moved by Perret, seconded by deProsse, to adopt RESOLUTION #76 -471, as recorded in Res. Book 37, p. 700, ESTABLISHING STOP SIGNS AT THE INTERSECTION OF OAKLAND AVE: & COURT ST. SO THAT TRAFFIC ON COURT ST. WILL BE REQUIRED TO STOP. Affirmative roll call vote, unanimous, all present. Moved by Balmer, seconded by Vevera, to adopt RESOLUTION #76 -472, as recorded in Res. Book 37, p. 701, AUTHORIZING REMOVAL OF TWO PARKING METERS AT THE INTERSECTION OF LINN & JEFFERSON AND THE DESIGNATION OF LOADING ZONE BEING APPLIED AT THE SITE.. Affirmative roll call vote, unanimous, all Councilmembers present. Moved by Selzer, seconded by Balmer, to adjourn to exec. session for discussion of litigation. Upon roll call Balmer, deProsse,`. Foster, Neuhauser, Perret,.Sel zer, and Vev- era voted "aye." Motion carried. 9.,30 P.M. A more complete description of Council ac- tivities.is on file in the office of the City Clerk. MARY C. NELIHAUSER MAYOR ABBIE STOLFUS CITY CLERK January 11, 1977 COMPLETE DESCRIPTION OF COUNCIL ACTIVITIES DECEMBER 28, 1976 7,30 P.M. Iowa City City Council, regular session, 12/28/76, at 7:30 P.M., at the Civic Center. Councilmembers present: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer, Vevera. Mayor Neuhau ser presiding. Morty Sklar appeared requesting funds to match a State grant for another program of poetry cards on the City buses. These cards would be illustrated by Iowa artists. A majority of Council agreed, asking for a written proposal for the agenda. City Clerk Abbie Stolfus requested addition of the Reso- lution Approving a Class C Beer and Liquor Permit Application for-The Shamrock at 525 South Gilbert, to the Consent Agenda. It was moved by Foster, seconded by Perret, that the following agenda items and recommendations in the Consent Calendar be approved and /or adopted as amended: Approval of official actions, regular Council meeting, 12/14/76, subject to correction, as recommended by the City Clerk. Minutes of Planning and zoning Commission - 12/16/76. Permit Resolutions, as recorded in Resolution Book 37, as recommended by the City Clerk: Resolution #76 -457, page 680, Approving Refund of Portion of Cigarette Per - mit to Central Vendors for Deep Rock, 2229 Muscatine Avenue; Resolution #76 -458, page 681, Approving Class C Beer & Liquor Permit Application for The Shamrock, 525 South Gilbert. Resolutions, as recorded in Resolution Book 37: RESO- LUTION #76-459, page 682, ACCEPTING SANITARY AND STORM SEWER AND PAVING IMPROVEMENTS IN VILLAGE GREEN, PART 9. RESOLUTION #76 -460, page 683, ACCEPTING PAVING IMPROVE- MENTS IN VILLAGE GREEN, PART 6. RESOLUTION #76 -461, page 684, ACCEPTING SANITARY SEWER IMPROVEMENTS IN TOWN - CREST ADDITION, PART IV, TRACT C. Motion setting a public hearing on January 18, 1977, 7:30 P.M., on proposed Muscatine Avenue Road Construc- tion Project. Correspondence: Wayne E. Begley, re: Happy Hollow Park, referred to City Manager's Office. Johnson County Board of Supervisors, re: joint meeting with Council, referred to City Manager. Affirmative roll call vote was unanimous, all Coun cilmembers present. Page 2 Council Activities December 28, 1976 The recommendations from the Planning and Zoning Commis- sion concerning Sturgis Corner Addition, Midwest Development Company Rezoning and Mount Prospect Addition were noted. It was moved by Balmer and seconded by Selzer to adopt RESOLUTION #76-462, as recorded in Resolution Book 37, page 685, APPROV- ING PRELIMINARY PLAT OF STURGIS CORNER ADDITION. Affirmative roll call vote was unanimous 7/0, / , all Councilm embers present. There will be a special agreement for this subdivision located east of Riverside Drive north of i e and no Highway 6 Bypass. It was moved by Selzer and seconded by Balmer to set a public.hearing, January 18, 1977, 7:30 P.M., on application submitted by Midwest Development Company to rezone a tract of land west of Taylor Drive and south of K -Mart area from R1A to RlB zone. Motion carried, 7/0, all Co uncilmembers present. Mayor Neuhauser expressed concern that the Committee on Community Needs was receiving applications from students and - University area and would be overbalanced for that segment of the.community. There is also considerable turnover. She sug- gested that all four vacancies be advertised and filled on January 18th. It was the consensus of the Council to agree. The inadequacy of the application and the appointment procedure were discussed. There was also a consensus to consider appoint - ments`as the first item on the informal agendas. Councilman Selzer will present ideas for the application. Mayor Neuhauser moved, seconded by Perret, to reconsider the vote on the RESOLUTION #76 -463, as recorded in Resolution Book 37, page 686, NAMING A CERTAIN PARK LOCATED WITHIN THE CITY LIMITS OF THE CITY OF IOWA CITY, as Wetherby Park. Mo- tion carried, 6/1, Vevera voting "no." It was moved by Perret r and seconded by Balmer to adopt the Resolution. Roll call: Ayes: Foster, Neuhauser, Perret, Selzer, Balmer. Nays: Vevera, deProsse. Motion carried, 5/2. Mayor Neuhauser announced an invitation to Councilmembers to the Coralville Chamber of Commerce Yearender at the Car- ousel, 4:30 -6:30 P.M., on December 31, 1976. She called attention to the Conference of Mayors on January 17th and 18th in Washington, D.C., which she will be attending. Councilman Balmer commended the Press-Citizen for the editorial yesterday entitled, "Only T e Un versity of Iowa Can Do It." Attorney Hayek advised that the Municipal Cam- paign Finance Ordinance would be rewritten. It was pointed out that in the minutes of the Ralston Creek Coordinating Com- mittee, the location of where work was being delayed concern - ing the drainage tubes was this side of Howard Johnson Motel on the west side of Highway #1. Regarding the Flood Plain Page 3 Council Activities December 28, 1976 Ordinance, it was explained that very few houses will be des- ignated for removal, but they should be designated in the manual on flood plain management. The City Manager advised that the situation with BDI had been resolved and the agreement would be written up by the two attorneys. He also pointed out that the procedures regarding notification and selection of contractors for.the Housing Rehabilitation Program did not have to come to Council for approval and would be taken care of in their pro - cedures. Councilman Foster explained the need for the directional signs for the University and advised that they would not be lighted but reflective_ He moved, seconded by Balmer, to re- consider the RESOLUTION #76 -464, as recorded in Resolution Book 37, page 687, AUTHORIZING THE UNIVERSITY OF IOWA TO USE CERTAIN PUBLIC RIGHT -OF -WAY LOCATIONS FOR THE ERECTION OF INFORMATIONAL GUIDE SIGNS. Roll call: Ayes: Neuhauser, Perret, Balmer, and Foster. Nays: Selzer, Vevera, deProsse. Motion carried, 4/3. The Clerk was advised to write the Planning and Zoning Commis- sion, telling them to disregard the referral of this matter to " them, also to the Parks and Recreation Commission, telling them to disregard the park- naming referral to their commission. Councilman Foster asked that Council move toward providing tem- porary bus shelters, pointing out that Davenport has elaborate shelters built over City sidewalks. He called Councilman Per- - net's attention to the Press - Citizen editorial in tonight's paper, "We Like Our Cars." Councilman Selzer called attention to the December 15th memo'from.Dennis Kraft on the sixty -day limitation period for final plat approval. After discussion, it was the consensus of the Council that preliminary plats would come to Council, if possible, a week before they are to be approved by Council. In order to come up with a comprehensive Development Ordinance, the City Manager advised that a draft of the subdivision pro- cedures was ready for Council. After this is finalized, an overlay of LSNRD process can begin. It was pointed out that the staff report on the rezoning for Midwest Development was not signed. It had probably been prepared prior to Council's request that all reports be signed. Councilman Selzer re- quested that concerning the request for the Johnson County Re- gional Planning Commission for budget funds, that the City 'Manager look into alternative processes for the planning proc- ess. Mayor Neuhauser suggested that this should be a directive - from the Council. There was no consensus that the City Man- ager conduct a study. Councilman Perret was ready to give a report on the Denver conference. After discussion, it was decided that he would send a written report in the Council packet. Mayor Nouhauser Page 4 Council Activities December 28, 1976 advised that several cassette tapes concerning the Economic Development seminars had arrived. Council discussed infor- mation sent to Rosemary Vitosh concerning investments and fiscal management. City Manager Neal Berlin requested Council acceptance of the Barton- Aschman Associates report on the Maintenance- Equipment Facility. It was moved by Perret and seconded by Selzer to accept the report and to advise the staff to begin investigation of soils capability. Motion carried unanimously. Berlin pointed out that Urban Renewal Consultant Zuchelli would be in .Iowa City on Thursday to discuss streets and pub- lic improvements in the urban renewal area with University representatives. On Thursday,Staff, City Manager and Coun- cilman Selzer will meet with University Heights to discuss the service contract. There was a consensus of Council to meet with the Johnson County Board of Supervisors on Jan. 6th, 1977, at 4:00 P.M. "City Attorney Hayek requested an execu- tive session to discuss litigation after the meeting. It was moved by deProsse and seconded by Balmer to adopt RESOLUTION #76-465, as recorded in Res. Book #37, pages 688 -89, APPROVING PROPOSED AMENDMENTS TO THE FY 77 BUDGET ENDING JUNE 30, 1977. 1Affirmative roll call vote was unanimous, all Council - members present. It was moved by Foster and seconded by Perret to adopt RESOLUTION #76 -466, as recorded in Res. Book #37, page 690, AUTHORIZING REVISED MAXIMUM INCOME LIMITS SCHEDULE FOR THE IOWA CITY HOUSING AUTHORITY, SECTION 23, LEASED HOUSING PRO - GRAM, as recommended by Staff and City Manager. Roll call: Ayes: Vevera, Balmer, Foster, Neuhauser. Nays: Selzer, Vevera. Motion carried, 4/2, deProsse absent from the room. It was moved by Foster and seconded by Balmer to adopt RESOLUTION #76 -467, as recorded in Res. Book #37, pages 691- 692, AUTHORIZING MAYOR AND CITY CLERK TO RECORD AN EXTINGUISH - MENT OF EASEMENT, on Urban Renewal parcels 62 -1A & 1B. Affirma- tive roll call vote was unanimous, all Councilmembers present. It was moved by Perret and seconded by deProsse to adopt RESOLUTION #76 -468, as recorded in Res. Book #37, page 693, AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION FOR A STATE TRANSIT ASSISTANCE CAPITAL AND OPERATING GRANT FROM THE IOWA STATE DEPARTMENT OF TRANSPORTATION. Affirmative roll call vote was unanimous, all Councilmembers present. It was moved by Balmer and seconded by Foster to adopt RESOLUTION #76 -469, as recorded in Res. Book #37, pages 694- 697, AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO Page 5 Council Activities December 28, 1976 CERTIFY A CONTRACT ENTERING THE CITY INTO A LEASE OF CERTAIN RADIO COMMUNICATIONS EQUIPMENT WITH A PURCHASE OPTION, as recommended by the City Manager. Roll call: Ayes: Balmer, deProsse, Foster, Neuhauser, Perret, Selzer. Motion carried, 6/0, Vevera abstaining. It was moved by Balmer and seconded by deProsse to adopt RESOLUTION #76 -470, as recorded in Res. Book #37, pages 698 - 699, APPROVING FLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE REMODELING OF THE POLICEWOMEN'S LOCK- ER ROOM FACILITY. Roll call_: Ayes: Foster, Neuhauser, Perret, Selzer, Balmer, deProsse. Motion carried, 6/0, Vevera abstain - ing. Bids will be opened on January 13th and awarded at Janu- ary 18th Council meeting. It was moved by Perret and seconded by deProsse to adopt RESOLUTION #76 -471, as recorded in Res. Book #37, page 700, ESTABLISHING STOP SIGNS AT THE INTERSECTION OF OAKLAND AVENUE AND COURT STREET SO THAT TRAFFIC ON COURT STREET WILL BE RE- .;QUIRED TO STOP. Affirmative roll call vote was unanimous, all Councilmemliers present. It was moved by Balmer and seconded by Vevera to adopt .'RESOLUTION #76 -472, as recorded in Res. Book #37, page 701, AUTHORIZING REMOVAL OF TWO PARKING METERS AT THE INTERSECTION OF LINN AND JEFFERSON AND THE DESIGNATION OF LOADING ZONE BEING APPLIED AT THE SITE, as recommended by Public Works. Affirms, - tive'roll call vote was unanimous, all Councilmembers present. It was moved by Selzer and seconded by Balmer to adjourn to executive session for discussion of litigation. Upon roll call Balmer, deProsse, Foster, Neuhauser, Perret, Selzer, and Vevera voted "aye." Motion carried, 7/0. (9:30 P.M.) CITY CLERK Tape recorded on Reel 043 MAYOR INFORMAL COUNCIL DISCUSSION DECEMBER 27, 1976 3:05 P.N. INFORMAL COUNCIL DISCUSSION: December 27, 1976, 3:05 P.M. in the Conference Room at the Civic Center. . COUNCILME6BIERS PRESENT: Neuhauser, deProsse, Selzer, Vevera, Foster, Perret, Balmer. Absent: None. STAFFMEMBERS PRESENT: Berlin, Stolfus, Schreiber, Plastino, Kushnir Brachtel Mayor Mary Neuhauser presiding. ZONING > Sturgis Corners - -In the absence of Don Schmeiser, Linda Schreiber pre - sented the agreement proposed concerning building of the frontage road which will be in the plans when Lot 112 is proposed to be improved. Steven Victor appeared representing Southgate Development. He explained ' the drawing of the intersection for Riverside /Bypass 6 as envisioned by the Highway Department.. Plastino agreed that the signalization was in next year's CIP: TRAFFIC ORDINANCE Plastino commented that if there is actual loading or unloading, persons probably would not be ticketed for using over 15 minutes. Violations are misdemeanors and penalties are set out in the beginning of the Municipal Code. Pines 'written under the State Code go to the State, if written under the Municipal Code, they go to the City. Anything written in this proposed ordinance would go to the City. A person questioned if Council would now have authority to embargo large trucks and keep them off Kirkwood. After discussion of relationship to Comprehensive Plan, it was decided that the Staff would consider the impact of removal on Kirkwood and come back to Council in two weeks with a report. Then they would consider other streets where this could be considered. Mayor Neuhauser noted concern that the proposed code did not deal with parking, as had been requested by the northside residents. The City Manager advised that this would be dealt with separately. Alternative suggestions will be provided. Council decided not to amend 6,12.09 in the bicycle section, but to spell out the specific area to which it is to apply, Council discussed if there should be n license, and whether or not It should he compulsory, also gave consideration to having the fee cover costs of bicycle administration. The City Manager said there would be a report Inter. Coshwiler was present. City Manager Neal Berlin relayed City Attorney John Ilayek's request for an executive session after the regular meeting on Tuesday to discuss litigation. t` informal Council • December 27, 1976 Page 2 the Kraft and Plastino memos concerning MAINTENANCE BUILDING Public Works Director Plastino was present and pointed out that the sent to HUD. consultant for the study knew he would not be designing the building. ,. A citizens group composed of Jerry Costello from the University, Leroy `., Nis:;ley from the Highway Commission and Lloyd Palling had also worked with Plastino, and could give presentations to the public if a bond issue. During the discussion on bonds, it was suggested that a letter from the Council be sent to the Legislature saying that it doesn't make sense to at 4:25 P.M. at which time Council departed from have to consider essential corporate purpose bonds for a maintenance the Civic Center to view facility. Following Plastino thought the cost figures were realistic. The facility would this, Councilmembers cover most of the old landfill. Sites other than the landfill were Maintenance discussed, as there will be problems in building over the landfill. Building with Berlin The airport property is the only other free land, and the Airport Commission would have to offer it to the City. ` The Mayor asked if anyone disagreed with the concept for need of a main- tenance building. No one disagreed. As Coralville and the Cambus have perfectly adequate maintenance buildings, there shoul'dnot have to be a merger_ of all three facilities, and the City Manager will go to UMCA with a specific proposal. From a bus standpoint, there would be a lot r of bus dead-head time. The upper end of the range of costs assumes ' use of pilings. The report should be accepted and the staff authorized to proceed with soil investigation. The City Manager advised that if the.Council is committed to construction of the maintenance facility, they, will have to make some realistic decisions in the Capital Improve- ments Program, as to what is possible. t` 'HAPPY HOLLOW PARK It was suggested that the Kraft and Plastino memos concerning the Happy Hollow park matter be sent to HUD. ,. MUSCATINE AVE. The meeting adjourned at 4:25 P.M. at which time Council departed from the Civic Center to view the Muscatine Avenue project area. Following this, Councilmembers Foster, Neuh auser and Ferret visited the Maintenance Building with Berlin and Plastino. ■ (0 JOIMr CrIY- (xxiy,iY M1.3-:1`ING JANUARY 6, 1977 4:00 P.M. JOINT CITY - COUNTY N=- ING: January 6, 1977 at 4:00 P.M. in the Conference Room at the Civic Center. ;ILNOIBERS PRESENT: Foster, Vevera, Selzer, Neubauser, Balmer, deProsse, Perret (4:10 P.M.) BOARD OF SUPERVISCRS: Donnelly, Sehr. ABSENT: Cilek STAMIEUMERS PRESENT: Berlin, Stolfus, Schreiber, Miller OTi1ERRS: Assistant County Attorney White; Emil Brandt, Director of Regional Planning; Auditor Slockett; Citizens Committee Chairman Barbara Herdliska; Ruth Bonfiglio. Mayor Neuhauser presiding. The Mayor asked if there were any other items to add to the agenda presented. In answer to Councilwoman deProsse's questions, Supervisor Donnelly advised that a legal opinion had been given that they could not do anything on mobile homes because they do not have IIome Rule. To answer the Mayor's question, he advised that they have not discussed whether or not to encourage state legislation. • � i •r ra i � n• First item on the agenda was discussion of the Joint law Enforcement Center. City Manager Neal Berlin related previous discussion /of issues and problems. A Citizen's Committee will pay for a printout of the estimated costs; the bond issue is planned for March 8th. The Supervisors are enthusiastic about the Center and asked if the Councilmembers were totally behind it. Several issues concerning the parking ramp were discussed, including reservation of a portion of the ramp for county personnel paid parking. All parking will be controlled parking. Councilman Perret arrived, 4:10 P.M. Discussion was held on amount of space needed for parking. Councilnrmbers noted the need for more information on all aspects of the project. Iowa City Police Chief Miller was present. Ile stated that the location was not a drawback traffic -wise. Ile is supportive of the project, noting the crowded quarters for police and fire departments, and outlined benefits in combining the functional aspects of law enforcement, such as ccrrrmmications, records, photo lab, locker space, jail, said saving; of rentals by both agencies, • • City- County Discussion Jan. 6, 1977 Page 2 Auditor Tom Slockett called attention to advantages of the parking ramp; it doev not take taxable property orr the tau: roles, and would have lesser rnlntenance costs. The 3 in 1 bond issue will include $650,000 for refurbishing of the present Court House. There are inflation costs, and the furnishings are out. Communications equipment is still in the project. There is a grant for Historic Preservation. The Court house will have the Magistrates Court, Clerk, data processing and County Attorney offices. The new building tentatively will house the Auditor, Treasurer, Recorder, and 2 Assessors Offices. Chief huller pointed out that out of the $3,000,000 for the law Enforcerent Center, 50% would be raised in taxation in Iowa City, and the City share of useage would amount to slightly over 50%, which is much better than constructing separately. It was noted that there are several previous City functions now being taken care of by the County. The City Manager advised that there are drafts of preliminary agreements and estimates on what operating costs will be. Justification of need of space will have to be provided. The functions will be taken out of the Annex. The concept of moving the jail to an addition to the County Shops Building during construction is still in the proposal. Another alternative would be to use other County jails. The cost printout will be available soon, '!here were no objections to the Mayor's statement that the Council was supportive of the project. The legal department has tentatively advised that it would not be possible to put the vote on annexation of University Heights to Iowa City on the bond issue election. J0MNSCN CCQZM COUNCIL ON AGING City Manager Berlin commented on the proposal presented by the JCCA at the public hearing on revenue sharing. As both the City and the County now support the JCCA, part of their proposal was that the City, and hopefully the County and the City jointly, accept the UCCA as a fornal body, with both agencies supporting financially. City support is $10,000. Tie-in a Heritage Agency was discussed, and further irfonration is necessary. A specific proposal will be prepared for both the City and the County. A ll%1 MMTER Concerning the joint agreement with other counties for pickup of dead animals, it was noted that the surrounding counties are not interested. The City Manager explained that a proposal for a preliminary design for the animal shelter project will be coming to Council soon. The question was, should the City take into account Johnson County needs. The proposal is to not build jointly with the Equignent Facility, but to extend the building at the existing site. Now there is an informal arrangement that we help the County in an emergency. Statistics will bo w.nt to the County on how they ingmc t on the City's animal shelter. HIAIAN N EDS STUDY The Supervisors weir advised that this study is undemny thru the Johnson County Regional Planning Commission, and funded thru HCDA rroney. Problems of overlap and duplication of efforts were pointed out. `• Oty- County Discussion Jan. 6, 1977 Page 3 SPECIALIZED TRANSIT FOR ELDERLY Assistant County Attorney Pat White called attention to the fact that Coralville had been informed that IDOT wanted a docunent from the three entities on how service to the elderly is to be provided and coordinated. Assuming that each entity wants to do this, it should be moved on fairly soon, he stated. The City Manager advised that basically IDOT agreed with the program, but they would keep the money until they see the details of how the program is going to be worked out. 11hite questioned whether or not it was possible for JCRPC, as part of the OHD grant, to put together a draft document for all three agencies (City, County, and Coralville) for an operational plan. The City Manager agreed that it should be JCRPC, and there were no objections from Council. Meeting adjourned, 5:00 P.M. Minutes recorded on Tape #44. I� 0 - . 14 IN MUU11, COUNCIL. DISCUSSION JAA'UARY 10, 1977 1:30 P. At. IATFDatL9L COLNCIL DISCUSSION: January 10, 1977, 1:30 P.M. , Conference Room at the Civic Center. COW CILAO SERS PRESENT: Neuhauser, Selzer, Vevera, deProsse, Balmer, Perret (1:40 P.M.), Foster (4:00 P.M.) LIBBERS PRES&W: Berlin, Hayek, Stolfus, VitOsh, Schreiber, Jones, Schmeiser, Vann, Bowlin, Kraft. Mayor Mary Neuhauser presiding. ZONING APPLICATIONS There were no questions concerning zoning applications. AGWA The City Manager explained Item #7 concerning, perpetual care, noting that the law had changed so that cities were not required to set perpetual care, but were obligated to maintain the cemetery. The $70,000 has been transferred back to the perpetual care fund. This fund will. continue to be invested. It was pointed out that some minutes were still. not current. Mayor Neuhauser announced a meeting on Saturday, January 15Th, 10:00 A.M. to 4:00 P.M., of the Comprehensive Plan Comnittee with consultant's Attic and Cellar to go over the citizen participation plan. Everyone was invited. The. Johnson County Regional Planning standing comaittee will have 30 members. The City Manager advised that an executive committee will be needed. This committee will still be functioning after the citizen participation process, and it is hoped that some of the questions in the survey will provide information relative to that study. The present executive committee will be disbanded as they were formed to determine the process of the study, and a new broader based committee will be established to carry on the program. As the City is allorsed two representatives, the City Manager and Councilman Perret were asked to represent the City. Council discussed several paragraphs of the Comprehensive Plan Coordinating Committee minutes of November 22nd, regarding concerns and questions. Concerning the tun groups to be formed to add input to the Comprehensive Plan as sumested by the Mayor, it was pointed out that Consultant Zueheilt's partner will have a confidential repwt.rm an analynis of what he sees as possibilities regarding commercial and industrial develop- ment. Councilman Selzer advised he was doing nom preliminary work with the developers group. The more extensive stair review was explained as review by the staff as a whole, not it particular jxnrs in. I� Page 2 (• ' Council Discussion Jan. 10, 1977 MIN'CIL TIME Clarification of the procedure for reconsidering a Council vote was asked for. A motion to reconsider can be made by a member who voted with the prevailing side (one who voted 'aye' if the motion involved was adopted, or 'no' if the motion was lost). In a tie vote, 'the motion is lost. Councilman Vevera advised that he was in favor of issuing the bus pass as requested by Goodwill. Ile reminded all to pay for their Dutch Treat lunch with Leach. Concern was expressed over the City Manager's statement that after the meeting with the University, it was his opinion that the University was not going to deal with the questions concerning traffic from the hospital expansion. It was suggested that the Regional Planning Commission undertake, as a part of the Area Transportation Study, a study of the traffic conditions that will occur. It was also suggested that the University be requested to increase their funding to the Regional Planning Commission. They now provide work -study people and research assistances_ It was noted that an answer to the question concerning the traffic coming from the south and where it was going had not yet been answered. The final phase of the transportation study will be before 'the Commission on January 26th and should include the impact of the University hospitals. If it doesn't, there will need to be a detailed study. Concerning the sewer rate for the University, the City Manager advised that the value of loading of sludge on the sewer treatment plant needs to be determined, and an agreement should be reached in one month. There will have to be some decision as to how the University can mreasure the differences. If the University should go to some type of recycling or cooling towers, then it does make sense to eliminate that flow from their sewer charge. Application to other users was discussed. It was pointed out that the City did not enter into an agreement on how the money from the University was to be set aside, or in escrow. MZIUNITY DEVELOPMT BLOCK GRANT BUDGET CCU Chairman Andrea Hauer was present for discussion. Mayor Neuhauser advised that Council would go thru the recommendations item by item, and if there were four votes of support, the item would stay on the list. The recommendations are as follows: Urban Renewal - no objections. $412,200 funded. Cole Enforcement - no disagreement. $15,000 funded. Housing Rehabilitation, after discussion. $325,000 funded. Ralston Creek, addition after discussion. $547,500 funded. Johnson County Association of Retarded Citizens - no objection. The City will transfer the land to the group. $50,000 funded. IN Page 3 Council Discussion Jan. 10, 1977 Conklin Lune Shelter - could be funded other ways. $4,500 deleted. Comprehensive Planning - no objection (Hruna n Feeds Survey included). $130,000 funded. Old Post Office- Senior Citizens Center - The City Manager commented that altho the President had issued an executive order saying that all Federal agencies will comply, the Postal Service says they are a quasi- private for profit corporation. $250,000 funded. Mayor's Youth Program - could be funded other ways. Will be in Aid to Agencies request. $3,000 deleted. Recycling /Energy Conservation - City Manager's recommendation was to engage a consultant for energy conservation study. Other suggestions were to hire a staff person for a year; getting recommendations from City Department Heads; and resource recovery study (Page 128, Budget). $50,000 funded. happy Hollow Park-- a consensus that all Councilinenbers understand that it is for storovater management. $50,000 fronded. Rape Victim Advocacy Program - no objections. $1,500 funded. Old Brick - deleted. $40,000 deleted. Buses for Handicapped and Elderly, a joint effort. $30,000 funded. Contingency - no objections. $14,800 funded. Adninistration, carryover from last year used. Personnel as listed in budget as City Manager approved. $160,000 funded. TOTAL FW DID 061, 000 A breakdown for Aid to Agencies was requested, also informadon for salaries for categories of employees, as was done last year. The letter from Chief Miller concerning Mark IV area neighborhood center was discussed. The City Manager suggested a joint financing with the schools. Dave Callen, Administrative Assistant of the Cornmunity Center at Mark 1V, was present. Council discussed earmarking a slan of honey in the contingency fund. All councilmembers did not receive the proposal. Justification of the application was discussed. Council reconsidered the allocation for }lousing Rehabilitation and decided to leave the amount at $350,000. For Ralston Creek, Fill items deleted amounted to $47,500, and this total was added to the allotment for Ralston Creek, which increased it to $517,500. Councilman ]Foster arrived, 4:00 P.M. There was no support to reduce the amount for the senior Citizens Center (Old Post Office). As Councilman Foster expressed support for Energy Conservation, the mnoun t was left in the proposal. Page 4 • Council Discussion Jan. 10, 1977 BUDGh'r MR FY'78 In scheduling of future budget discussions, it was determined that Vevera would be absent on the 13th; Neuhauser and Vevera absent on the 17th; Foster, Selzer, Vevera and Balmer absent on the 20th. It was decided to reschedule the meeting on the 20th to Priday the 21st. Vevera will write any special connents. City Manager Berlin gave an overview of the budget material, calling attention to the Budget Objectives on Page 3, noting that the Department Heads-were told to minimize their requests. The budget requests are more conservative than last year, and there are fewer programs and fewer personnel increases. On the revenue side, there is one area where tee are less conservative, that is the reduction in the year -end balance. One major objective that isn't spelled out on page 3 was trying to deal with some of the financial problems that staff sees that we might be headed toward in the years imnediately ahead, and trying to assure that there is financial stability within the operating budget. The expenditure options should not be viewed as recommendations, but as alternatives that Council may want to deal with. The Capital Improvement Program, as it appears, is not a redcmnendation, but a catalog of alternatives that the Staff feels has to be whittled into a realistic program based upon priorities we can afford to pay for, and is politically possible to accomplish. Two areas Council should keep in mind are: 1) Council objectives as they relate to services, necessities and near necessities, and 2) specific project priorities, C It is imperative that the decisions that are made in the budget be consistent, as much as possible, with the items Council has identified. There are going to be a number of items in 'the budget which are going to have a major influence on the budget in the years immediately ahead. Primarily, how are we going to have adequate revenues to fmmd the level of service that has been inditified, such as on page 137 in Road Use Tax? It indicates that the beginning balance will be expended, along with sane property tax money to carry that budget, so that in FY 79, if the budget for just those two functions were not to increase, we'd already be $$100,000 short in that area. Mayor Neuhauser suggested that this information be made available to the League of Municipalities to help them in getting the cities share of road use tax increased. City Manager Berlin called attention to Page 171, noting that Personnel Services is almost 70"0 of the General Fund budget and Services and Charges are 20%, totaling almost 90% of the budget. The position of the staff in putting the budget together was to deal with it from a conservative position. The major issues that the Council will need to deal with are discussed on Page 7. He noted that concerning the role of the staff as it relates to the budget, there vras no emotional attachment to specific proposals in the budget, but Staff was going to fight hard for the recommendations in two ways: 1) in the way that they are consistent with the Council's goals and objectives as identified, and 2) dealing with the financial stability of the City in the coming years a:, the Staff sees it. Page 5 Council Discussion 10 S Jan, 10, 1977 Finance Director Rosemary Vitosh discussed changes in the budget. In the General Fund, the tax levy is under the 7% lid required by the State legislature. Less than one -half of the allotment for General Revenue Sharing which has been going into the General Fund for the past two years, will be alloted this year. There are less HCDA funds going into the general fund, less going into operating costs and more going into Capital Projects. There has also been a change in the procedure in budgeting the HCDA funds. FICA and IPERS are in Trust & Agency but paid out of HCDA funds. TLA levy in lover this year because of the excess in the fund balance, which will now be used. The $74,000 figure in Miscellaneous Revenue, page 138, was questioned, and the City Manager advised that they would recheck it. Altho the employees contribute to the pension and retirement, only the City expenditures are reflected in the budget. Revenue figures in the General Fund, are conservative. State 'transit operating grant was not included for FY 78. Refuse Collection and Landfill have been set up as an Enterprise Funds and would operate as utilities, and would not be supported by property tax. The proposed charges for each were computed by using estimated costs, and annual equipment replacement cost reserves; and land acquisition for landfill. If this enterprise fund is not approved, the other alternatives available would be to support these two activities by property taxes, which would mean a general reduction in City services, or it would mean significant cuts 'elsewhere. For FY 77 the costs of both services corms to over $400,000, and charges received from the landfill comes to about $90,000. Another alternative would be to use general revenue sharing funds in the General Fund. This would limit some capital projects. There are $259,000 of general revenue sharing funds in the General llmd for FY 78. It was suggested that use of general revenue sharing for operating funds should be decreased gradually, not all at once. Another suggestion was that the landfill is a basic service and should be supported by taxes. Selzer asked that it go on record that he opposed charging the fee as it is a basic service. h Vitosh pointed out that what they compute to be a prudent year -end balance is $702,000. To arrive at this figure, they go back to FY 73 thru FY 77, and for each of those years they compute the percentage of receipts and expenditures for the first quarter of each FY, and average these over the five year period. The amount that the expenditures exceed the receipts, plus an amount for termination wages, cones up to the $702,000 needed to get the City thru the first quarter of FY 79. On page 26, in the General Fund ending balance is $763,000. Of that, $100,000 is what was set aside for self - insurance, so really there is $663,000 for year -end, so already the balance is $10,000 short. Unless the City receives additional funding, or cuts are made, or general revenue sharing put into the general fund, it is possible that the City would have to take out some short -term borrowing for the first quarter of FY 79. Tam E.ilers was present and asked several detail questions. Ile suggested other ways to handle cash -flow and year -end balances, and presented written material. The City Manager suggested that he put his other C s Page 6 Council Discussion Jan. 10, 1977 suggestions on paper for further study. Councilwoman deProsse left the meeting, 5:30 P.M. Altho there are a number of other alternatives, the Staff does not recenmend them. After informal determination, Mayor Neuhausei stated that a majority of the Council were in agreement with the procedure used now. The City Manager outlined the major issues Council will need to deal. with: 1) Solid Paste Changes, 2) Revenue Sharing Use, and Capital Improvement Projects. The City Manager commented that if the fee for the Solid 117aste charges is dropped, an alternative to cane up wvith the $300,000 is to put another 2% on the property tax and use revenue sharing. Adding the 2% would necessitate the second public hearing. A third alternative would be to make severe cuts in services. There was discussion on maintaining levels of service, at no increased costs, on the six basic services. Or possibly cut some services the City has been providing. If Council is a policy - Making body, should they say which areas to cut? The City Manager suggested that a majority of Council decide that a certain amount of money is to be cut from the budget, and areas in which it is to be cut, and the staff wvill cane back and tell then what could be cut in those areas. It was pointed out that only 400 of taxes are for City and County services. The City Manager asked that Council start Thursday's discussion on this issue, as it is around this issue that the whole budget focuses. The Council did not direct staff to make any cuts. At the next meeting the Council will identify what the amount of cuts are, and what the program or function areas are in which they should take place. Then the staff will come back with specifics. The meeting adjourned at 5:55 P.M. The minutes of this meeting are recorded on reels #44 and #46.